Solvang City Council
August 22, 2022

CITY COUNCIL AGENDA
MONDAY, AUGUST 22, 2022
6:30 PM REGULAR MEETING
VIRTUAL & IN COUNCIL CHAMBER, 1644 OAK STREET, SOLVANG, CA 93463 City Council:

Charlie Uhrig, Mayor
Mark Infanti, Mayor pro tem
Robert Clarke, Councilmember
Claudia Orona, Councilmember
Jim Thomas, Councilmember
Pursuant to California Assembly Bill 361 City Council meetings are permitted to be held via teleconferencing and the City will provide both remote and in-person participation options. Members of the public can observe and address the meeting telephonically or electronically. Virtual participation is available via Zoom or phone. Join the Zoom meeting by visiting https://zoom.us/j/3066529195 (Meeting ID: 306 652 9195). If you wish to speak, please use the “raised hand” symbol. If you would like to make a comment by phone, please call into conference line at (888) 788-0099 (Meeting ID: 306 652 9195). The phone line will be open starting at 6 p.m. In-person speakers will be invited to make public comments first. Virtual speakers will follow. You may also observe the live stream of the City Council meetings on www.CityofSolvang.com or www.CityofSolvang.com/YouTube.

Distribution to the City Council – You may, but are not required to, submit your comment in advance.

Should you wish to do so, please do so via email prior to 5 p.m. on the Friday prior to the Council meeting to the City Clerk at: [email protected]. Your comment will be recorded and distributed appropriately.

AGENDA AND SUPPORTING MATERIALS - Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 1644 Oak Street, Solvang, during regular business hours and on the City’s website www.cityofsolvang.com AGENDA POSTING NOTIFICATION - If you would like to receive notification of the agenda availability, please subscribe to our “Notify Me” list at: https://www.cityofsolvang.com/List.aspx. You will receive notification when the agenda is available for viewing on the website and you may view and/or print a copy.

DOCUMENTS DISTRIBUTED FOLLOWING THE POSTING OF THE AGENDA. Any writings that relate to an agenda item for an open session that is distributed to a majority of the Council after the posting of the agenda, will be available for public inspection at the City Clerk’s office, and may be posted to the website.

PUBLIC COMMENT - The public is encouraged to address the City Council on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council on non-agenda items, you may do so during the PUBLIC PARTICIPATION ON NON-AGENDA ITEMS section on the agenda. Each person is allotted three (3) minutes to speak.

Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting.

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT - It is the intention of the City of Solvang to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact the City Clerk at either (805) 688-5575 x206 or [email protected]. 72- hours’ notice is requested. 1 6:30 PM OPEN SESSION – REGULAR MEETING

CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE

PROCLAMATIONS, COMMENDATIONS AND CEREMONIAL ITEMS

PRESENTATIONS
a. Safer from Wildfire ...................................................................................................................4

1. PUBLIC COMMUNICATIONS – NON- AGENDA AND CONSENT ITEMS This section is intended to provide members of the public with the opportunity to address the Council on items not on the Agenda and on Consent. This section is limited to 30 minutes. Each speaker will be afforded three minutes and may speak only once. State law does not allow the Council to discuss or take action on issues not on the agenda, except to briefly respond or to ask Staff to follow up on such items.

2. CITY MANAGER REPORT AND ADVANCE CALENDAR
Informational Report……………………………………………………………………………………………..16

3. COUNCIL COMMENTS AND REQUESTS
Comments and requests from City Council Members. No action will be taken at this meeting.

4. CONSENT ITEMS
Consent is designed for routine; administrative city matters and is approved by roll call vote with one motion.

These items are discussed only on request of council members. Members of the public were afforded an opportunity to speak on Consent items during the Public Communications portion of this agenda. a. Approve Order of Agenda as Presented.
b. Approve City Council Minutes of July 19, 2022, July 25, 2022, and August 8, 2022……….….17 c. Approve Quarterly Investment Report for April – June 2022…………………………………………29 PUBLIC HEARINGS - None

BUSINESS ITEMS

5. APPROVE ONE-YEAR MEMORANDUM OF UNDERSTANDING WITH TEAMSTERS UNION LOCAL 986
a. Approve renegotiated one-year Memorandum of Understanding with Teamsters Union Local 989; and
b. Authorize the City Manager to Execute approved documents; and c. Authorize the City Manager to process a budget adjustment in the amount of $116,000 to various salaries and benefits accounts. ...................................................................40

6. RESOLUTION 22-1190 SETTING PAY RANGES AND BENEFITS FOR UNREPRESENTED EMPLOYEES EFFECTIVE AUGUST 1, 2022
2 a. Approve Resolution setting pay ranges and benefits for unrepresented employees effective August 1, 2022; and,
b. Authorize the City Manager to process a budget adjustment in the total amount of $73,000 to various salary and benefits accounts. .........................................................73

7. PARKING IN-LIEU REGULATIONS POLICY DISCUSSION
Receive a presentation on City of Solvang parking in-lieu regulations and provide policy direction if desired. ....................................................................................................................79

8. LANGUAGE MODIFICATIONS TO REGULATIONS DURING DROUGHT CONDITIONS Approve language modifications to resolution setting standard for Drought Stage 2 penalties. 86

9. SPECIAL EVENT GRANT FUNDING POLICY FOR FISCAL YEAR 2023-24………………….. a. Per Council general direction, receive and approve Special Event Grant Funding policy to be applied to Fiscal Year 2023-24 Supplemental Budget development process. b. Approve minor modifications to the Special Events Permitting Guide ..........................97

10. AB1234 REPORT OUT AND COUNCIL CLOSING COMMENTS

11. ADJOURNMENT

AFFIDAVIT OF POSTING
I, Annamarie Porter, City Clerk for the City of Solvang, California, DO HEREBY CERTIFY under penalty of perjury under the laws of the State of California, that the foregoing revised notice was posted at the City of Solvang City Hall bulletin board at 1644 Oak Street, Solvang, CA and on the City of Solvang website not less than 72 hours prior to the meeting, per Government Code 54954.2.

Dated this 17th day of August 2022.
3 CALIFORNIA DEPARTMENT OF

INSURANCE
Zuleimy Delgadillo
Outreach Analyst
Wildfire Actions
1 4

ROLE OF INSURANCE COMMISSIONER

RICARDO LARA
 Protect consumers
 Maintain insurer solvency
 Set standards for agents and broker licensing
 Perform market conduct reviews of insurance
companies
 Resolve consumer complaints
 Investigate and prosecute insurance fraud
 Cannot require or compel insurance companies to
sell insurance
2 5
Met with more than
25,000 people
to hear wildfire and
insurance concerns
through
60 virtual
events in
40 counties
Since 2019
What CDI Has Done
3 6
Progress Report
4 7
Improving the FAIR Plan
$-
$1
$2
$3
$4
$5
$6
$7
$8
$9
Businessowners Commercial Property Dwelling Coverage
Coverage Limits (Millions)
1990s 2022
5 8
Launched in January 2022, Safer from Wildfires is
an interagency partnership between Insurance
Commissioner Ricardo Lara and the state’s
emergency response and readiness agencies to
protect lives, homes, and businesses by reducing
wildfire risk.
9 7
10 8
11 9
12 10
Regulations to lower costs and
increase transparency
• Require insurance companies to factor consumers’ and
businesses’ wildfire safety actions into their pricing
• Provide consumers with transparency about their “wildfire risk score” that insurance companies assign to properties • Give consumers the right to appeal their risk determination • Public hearing was April 13 — regulations expected to be in effect by summer 2022
13 •The number of homeowners non-renewed
by insurance companies fell by 10 percent
statewide in 2020 compared to the previous
year — a decrease of 22,870 policies.
•Premium discounts now available to 2 out of
every 5 consumers, with up to 20 percent
discounts for wildfire-hardened homes – 6x
increase since 2019
It Is Working!
11 14
QUESTIONS?
1-800-927-4357
insurance.ca.gov
12 15
Meeting Date Agenda Item Agenda Action
5-Sep AB1600 report Consent Approve
Downtown Plaza Community Workshop Results Business Policy Code of Conduct Update Consent Approve
19-Sep Slurry Seal Project Contract Award Consent Approve Lift Truck Purchase Consent Approve
10-Oct Waste Management Presentation Presentation Receive Quarterly Projects Update Presentation Receive
24-Oct Quarterly Financial Report Business Receive
Employee of the Quarter
14-Nov Preliminary General Plan Update Review Business Policy 21-Nov Stormwater Management Program Annual Report Receive 12-Dec Annual Comprehensive Financial Report Audit Receive Accept Results of the Election Business Approve
Appointment of Mayor pro tem Business Appoint
Council selection of representatives to Committees and
Agencies Business Appoint
26-Dec Cancelled
Meeting Date Agenda Item Agenda Action
N/A
Agenda Item Agenda Action
November Stormwater Management Program Annual Report Consent Receive December Appointment of Mayor pro tem Business Approve
December Council selection of representatives to Committees and Agencies Business Approve
December (every
two years/ even
year) Appointment to Boards, Commissions, Committees Business Approve January Comprehensive Annual Financial Report Business Approve January Grant Funding Policy Review Business Approve
February Measure A 5-Year Local Program of Projects Public Hearing Approve February Fiscal Outlook and Financial Policies Business Approve February (every-two
years/ even year)
Council Budget Goal Setting Public WorkshopApprove
March SB1 RMRA project List Public Hearing Approve
March Investment Policy Annual Review Business Approve
March Solvang Skytt Mesa LLMD Annual Assessment Public Hearing Approve March FTA 5311 Grant Agreement Consent Approve
March TDA Grant Funding Consent Approve
May Preliminary Budget
Oct/Jan/April/July Quarterly Financial Reports Business Approve June Two-Year Financial Plan Development or Supplemental Budget adoption Business Adopt
June Capital Improvement Program Business Adopt
June/July Amend Appropriation Limit Public Hearing Adopt July AB 1600 Report Business Approve
Council Requested Agenda Items
Annual Reports

ADVANCE CALENDAR
16 July 19, 2022
Tuesday
12:00 p.m.

1. CALL TO ORDER
Mayor Uhrig called the meeting to order at 12:04 p.m.

2. ROLL CALL

Present: Mayor Charlie Uhrig; Mayor pro tem Mark Infanti; Councilmembers Claudia Orona (arrived ag 12:08 p.m.), Jim Thomas

Absent: Councilmember Robert Clarke
Staff: City Manager Xenia Bradford, City Attorney David Fleishman, City Clerk Annamarie Porter

3. PLEDGE OF ALLEGIANCE
Led by Mayor Uhrig

4. PUBLIC COMMUNICATIONS ON CLOSED SESSION
There were no public communications on Closed Session items.

5. RECESS TO CLOSED SESSION
Mayor Uhrig recessed to Closed Session at 12:06 p.m.
a. CONFERENCE WITH LABOR NEGOTIATOR – The Closed Session is authorized by the Government Code Section §54957.6
AGENCY NEGOTIATOR:

Xenia Bradford, City Manager
EMPLOYEE ORGANIZATION:

Teamsters Union Local 986

RECONVENE TO OPEN SESSION
Mayor Uhrig reconvened from Closed Session at 12:42 p.m.

6. ANNOUNCEMENT OF CLOSED SESSION ACTIONS
City Attorney David Fleishman reported City Council met in Closed Session to discuss the item under the Closed Session Agenda and there was no reportable action.

MINUTES

SOLVANG CITY COUNCIL

SPECIAL CLOSED SESSION
Agenda Item 4.b
17 7. ADJOURNMENT
Mayor Uhrig adjourned the meeting at 12:43 p.m.

Respectfully submitted:

Annamarie Porter, City Clerk
18 July 25, 2022
Monday
5:30 p.m.

CALL TO ORDER
Mayor pro tem Infanti called the meeting to order at 6:30 p.m.

ROLL CALL

Present: Mayor Charlie Uhrig; Mayor pro tem Mark Infanti; Councilmembers Robert Clarke, Claudia Orona (via Zoom), Jim Thomas
Staff: City Manager Xenia Bradford, Interim Assistant City Attorney Craig Steele, Public Works Director Rodger Olds, City Clerk Annamarie Porter

PLEDGE OF ALLEGIANCE
Led by Councilmember Clarke
PROCLAMATIONS, COMMENDATIONS AND CEREMONIAL ITEMS - None PRESENTATIONS - None

1. PUBLIC COMMUNICATIONS – NON-AGENDA AND CONSENT ITEMS Michael Miller spoke about issues he is having with the American Music Industry and his IP address being monitored inappropriately and discussed police corruption and other legal difficulties.

Michael Baker, CEO, United Boys and Girls Club, provided an update of activities; spoke about the need to hire staff and urged candidates to contact him at [email protected] for more information.

Ed Skytt referenced an article in the paper regarding water conservation and asked for an explanation of current commercial and residential regulations relative to reducing consumption by 20%; spoke about difficulties of small businesses in meeting the 20% reduction requirement and base year calculations and suggested City Council evaluate the matter, specifically as it relates to Commercial District 1.

Sheila Benedict, via Zoom, spoke about changes related to District voting and asked for clarification in terms of when Districts 1 and 2 residents are able to vote.

There were no other public comments.

2. CITY MANAGER REPORT AND ADVANCE CALENDAR
City Manager Bradford narrated a PowerPoint presentation; addressed how residents can view City Council meetings, the State of the City event, the General Plan Update, the Downtown European Plaza Community Workshop, review of the Community Design Element, upcoming agenda items for the Planning Commission, the Design Review Committee and the Tourism Advisory Committee, an update on current projects and details of the Advance Calendar.

MINUTES

SOLVANG CITY COUNCIL

REGULAR MEETING
19 Discussion followed regarding issues with bathrooms at Veterans Hall, a study on the feasibility of a parking structure, having staff provide a quarterly update on current projects and an upcoming webinar regarding funds available for the Regional Community Emergency Center.

3. COUNCIL COMMENTS AND REQUESTS
Mayor Uhrig discussed Food Bank operations; discussed the end of the Summer Reading Program through the Solvang Library and upcoming events; reported attending a recent Santa Barbara County Association of Governments meeting; announced upcoming Movies in the Park events; addressed the mandatory certification requirements for businesses that serve alcohol and commented on a Valleywide Chamber Mixer, the Solvang State of the City and Music in the Park. Additionally, he addressed new bills for the hospitality and hotel industries noting the State is trying to push homeless shelters for hotels that are not being used.

Councilmember Clarke thanked Father Bobby, Pastor, Mission Santa Ynez who is departing for other responsibilities within the church.

4. CONSENT ITEMS
a. Approve Order of Agenda as Presented
b. Approve the City Council meeting Minutes July 11, 2022 c. Receive and File Santa Barbara County Fire City of Solvang 4th Quarter Fire Reports Motion by Councilmember Clarke, to approve the Consent Agenda as presented, seconded by Councilmember Thomas, and carried 5-0.

PUBLIC HEARINGS - None

BUSINESS ITEMS

5. AGREEMENT WITH MNS ENGINEERS FOR THE CITY’S FACILITIES PROGRAM

ASSESSMENT MASTER PLAN
Approve the Agreement with MNS Engineers Inc for the City Facilities Program Assessment and Master Plan for the amount not to exceed $84,937 for the term July 1, 2022 – June 30, 2023, and authorize the City Manager to Execute on Behalf of the City City Manager Bradford introduced the item and deferred to Public Works Director Olds for a presentation.

Public Works Director Olds narrated a PowerPoint presentation regarding the City Facilities Program Assessment and Master Plan.

Discussion followed regarding inclusion of the project in the CIP budget, studies mandated to be completed this fiscal year, the Mission Drive Pedestrian and Vehicle Corridor Study and the General Plan Traffic Element.

There were no public comments on this item.

Motion by Mayor pro tem Infanti, to approve the Agreement with MNS Engineers Inc for the City Facilities Program Assessment and Master Plan for the amount not to exceed $84,937 for the term July 1, 2022 – June 30, 2023 and authorize the City Manager to Execute on Behalf of the City, seconded by Councilmember Clarke, and carried 5-0.
20 6. ANNUAL CITY TREE SERVICES CONTRACT WITH WEST COAST ARBORISTS Approve the 3rd Amendment to the agreement with West Coast Arborists Inc for annual street tree maintenance in the amount not to exceed $120,000 and to extend the term to June 30, 2023, and authorize the City Manager to execute on behalf of the City.

City Manager Bradford introduced the item and deferred to Public Works Director Olds for a presentation.

Public Works Director Olds narrated a PowerPoint presentation regarding the West Coast Arborist Contract Amendment No. 3.

Discussion followed regarding the need for an update on the City’s tree inventory, clarification of grid/routine trim, inclusion of private trees in the last tree inventory and ensuring that the City does not pay to maintain trees on private property.

Interim Assistant City Attorney Steele reported that under the code, street trees are trees within the right-of-way and noted the right-of-way dimensions are different throughout the City.

There were no public comments on this item.

Motion by Mayor Uhrig, to approve the 3rd Amendment to the agreement with West Coast Arborists Inc for annual street tree maintenance in the amount not to exceed $120,000 and to extend the term to June 30, 2023 and authorize the City Manager to execute on behalf of the City, seconded by Councilmember Thomas, and carried 5-0.

7. ANNUAL SIDEWALK GRINDING CONTRACT WITH CALIFORNIA GRINDING Approve Amendment 1 to the Agreement with California Concrete Grinding LLC, Inc for City Sidewalk Inspection Grinding and Repair for the additional amount not to exceed $46,000 and to extend the term to December 31, 2022 and authorize the City Manager to execute on behalf of the City.

City Manager Bradford introduced the item and deferred to Public Works Director Olds for a presentation.

Public Works Director Olds narrated a PowerPoint presentation regarding the Annual Sidewalk Grinding Contract with California Grinding.

Discussion followed the number of surveys conducted over the last year and grinding sidewalks that have been damaged by tree roots.

There were no public comments on this item.

Motion by Mayor pro tem Infanti, to approve Amendment 1 to the Agreement with California Concrete Grinding LLC, Inc for City Sidewalk Inspection Grinding and Repair for the additional amount not to exceed $46,000 and to extend the term to December 31, 2022 and authorize the City Manager to execute on behalf of the City, seconded by Mayor Uhrig, and carried 5-0.

8. CONTRACT TIME EXTENSION WITH MINTIER HARNISH FOR GENERAL PLAN UPDATE Approve Amendment 3 to the Agreement with Mintier Harnish LP for General Plan Update consulting services to extend the term to June 30, 2023 and authorize the City Manager to execute on behalf of the City.

City Manager Bradford presented details of the staff report.

Mayor pro tem Infanti commented on use of a group, Air Sage, by Mintier Harnish to identify phones and provide pertinent data about tourism through a contract directly with the City; noted there was no attorney review and requested clarification.
21 City Manager Bradford reported it was a simple contract of $10,000 which was separate and discreet in scope to conduct analysis of the City’s tourists and tracking of cellular data, directly between the City and Air Sage used in the process for the Economic Element update and marketing efforts and where Mintier Harnish contributed $5,000 and the City contributed $5,000.

In response to Mayor Uhrig’s question, City Manager Bradford noted the project timeline is to have the General Plan Update prepared and presented to the Planning Commission and City Council in the January/February 2023 timeframe.

There were no public comments on this item.

Motion by Mayor pro tem Infanti, to approve Amendment 3 to the Agreement with Mintier Harnish LP for General Plan Update consulting services to extend the term to June 30, 2023 and authorize the City Manager to execute on behalf of the City, seconded by Mayor Uhrig, and carried 5-0.

9. BUDGET PRESENTATION AND ADOPTED FISCAL YEAR 2022-24 FINANCIAL PLAN

PRESENTATION
Per Council request, receive presentation on the Adopted Fiscal Years 2022-24 Financial Plan and budget process.

City Manager Bradford narrated a PowerPoint presentation regarding the City’s Financial Plan Development process and discussed net changes in financial position, Capital Improvement Program funding by Fund and a year-to-year comparison of operating contracts over $35,000.

Discussion followed regarding funding for the Therapeutic Riding Program and the Juneteenth event, requests for budget adjustments, additional funding for Code Enforcement, the tree management contract, the Facilities Program Assessment Master Plan, the SYV T-bid revenues and expenditures, forecasts for tourism expenditures, public works and utility expenses, the IT budget, the law enforcement contract with Santa Barbara County and funding for a Planning Consultant.

There were no public comments on this item.

City Council concurred to receive the presentation on the Adopted Fiscal Year 2022-24 Financial Plan.

10. SPECIAL EVENTS FUNDING POLICY DIRECTION
Receive staff report and provide with policy direction for special events grant funding.

City Manager Bradford presented details of the staff report.

Discussion followed regarding fees for traffic control for the Rotary Fourth of July parade, previous parade monitoring by City staff where staff was compensated with comp time, funding for Julefest, the Veterans Parade and the Pride Parade, having staff develop a policy, getting advance requests (at least three months before the event).

Mayor Uhrig stated he would be remiss if he did not support the Veterans, but Pride was an event that they want to bring, and he would not be inclined to waive fees for that type of event. Mayor pro tem Infanti concurred.

Councilmember Clarke reported he would like for the City to fund only the Fourth of July parade and Danish Days; noted it is not taxpayer’s responsibility to fund special events and suggested partnering on events that are important to Solvang in terms of contributing to tourism.

Councilmember Orona spoke about streamlining the process; suggested supporting special events that are historically and culturally significant to Solvang and related to Federal Holidays. 22 Councilmember Thomas spoke about prioritizing funding for Senior Services and disadvantaged children.

Councilmember Clarke noted a difference between grants and special events.

City Manager Bradford reported that grants are not on tonight’s agenda.

Councilmember Thomas asked to bring the topic of grants before City Council at a future date and City Council concurred.

Mayor pro tem Infanti commented on the possibility of granting marketing support versus financial support.

Discussion followed regarding vendor fees and licensing fees.

Mayor Uhrig invited public comments.

Michael Miller spoke about the possibility of offering tax breaks or a sliding scale for events.

Dennis Beebe suggested that staff provide options and evaluate each.

There were no other public comments.

Staff will return with a draft policy for City Council’s consideration.

11. AB1234 REPORT OUT AND COUNCIL CLOSING COMMENTS - None

12. ADJOURNMENT- Mayor Uhrig adjourned the meeting at 8:47 p.m.

Respectfully submitted:

Annamarie Porter, City Clerk
23 July 25, 2022
Monday
Closed & Regular Meetings
6:00 PM CITY COUNCIL SPECIAL CLOSED SESSION

1. CALL TO ORDER
Mayor Uhrig called the meeting to order at 6:02 p.m.

2. ROLL CALL

Present: Mayor Charlie Uhrig; Mayor pro tem Mark Infanti; Councilmembers Robert Clarke, Claudia Orona, Jim Thomas
Staff: City Manager Xenia Bradford, City Attorney David Fleishman, City Clerk Annamarie Porter

3. PLEDGE OF ALLEGIANCE
Mayor pro tem Infanti led in the Pledge of Allegiance.

4. PUBLIC COMMUNICATIONS ON CLOSED SESSION
There were no public comments on Closed Session Items.

5. RECESS TO CLOSED SESSION – 6:04 p.m.
a. CONFERENCE WITH LABOR NEGOTIATOR – The Closed Session is authorized by the Government Code Section §54957.6
AGENCY NEGOTIATOR:

Xenia Bradford, City Manager
EMPLOYEE ORGANIZATION:

Teamsters Union Local 986
RECONVENE TO OPEN SESSION – 6:30 p.m.

6. ANNOUNCEMENT OF CLOSED SESSION ACTIONS
City Attorney David Fleishman announced there was no reportable action.

7. ADJOURNMENT – 6:30 p.m.
6:30 PM OPEN SESSION – REGULAR MEETING

CALL TO ORDER
Mayor Uhrig called the meeting to order at 6:31 p.m.

MINUTES

SOLVANG CITY COUNCIL

SPECIAL CLOSED SESSION AND REGULAR MEETINGS
24 ROLL CALL

Present: Mayor Charlie Uhrig; Mayor pro tem Mark Infanti; Councilmembers Robert Clarke, Claudia Orona, Jim Thomas
Staff: City Manager Xenia Bradford, City Attorney David Fleishman, City Clerk Annamarie Porter

PLEDGE OF ALLEGIANCE
Led by Councilmember Orona

PROCLAMATIONS, COMMENDATIONS AND CEREMONIAL ITEMS
a. Years of Service Award
City Manager Bradford presented Nick Rivera with a 10-year service award and announced he will be moving on to another city.
b. Employee of the Quarter Award
City Manager Bradford presented Sofia Checa with the Employee of the Quarter award.

PRESENTATIONS - None

1. PUBLIC COMMUNICATIONS – NON-AGENDA AND CONSENT ITEMS Nick Rivera thanked Council once again for the award; referenced current labor negotiations and hoped Council will consider what is being proposed noting that times are hard, and it is very expensive to live in Solvang.

There were no other public comments and Mayor Uhrig closed the public communications portion of the meeting.

2. CITY MANAGER REPORT AND ADVANCE CALENDAR
City Manager Bradford narrated a PowerPoint presentation with updates including the State of the City and the survey regarding the Downtown European Plaza; discussed upcoming special events and addressed the Advance Calendar.

3. COUNCIL COMMENTS AND REQUESTS
Mayor pro tem Infanti spoke about the latest water bill and asked for an explanation of several elements.

City Manager Bradford reported the new rates will begin as of the August billing cycle; addressed the meaning of “CCF” vs. “HCF”, reported the benchmark year was established by resolution and is calendar year 2019/2020 and noted staff is working on FAQs to help residents understand the billing document.

Mayor pro tem Infanti and Councilmember Clarke stated that the document is confusing, and many terms are undefined, and further suggested cleaning up the document and placing the topic on City Council’s next meeting agenda and there was consensus to do so.

City Manager Bradford stated that the item was already on the Advance Calendar for the next meeting. 25 Mayor Uhrig announced Music in the Park, a preview of the new Solvang Theaterfest, a Hidden Wings event at the Veterans Hall, the second annual Summer Family Day at the Wildling Museum and discussed Food Back operations.

4. CONSENT ITEMS
a. Approve Order of Agenda as Presented.
b. Approve City Council Minutes of the Closed Session Meeting of July 19, 2022 and the Regular Meeting of July 25, 2022
This item was tabled to the next regular meeting of the Solvang City Council. c. Adopt Resolution No. 22-1188 a Resolution of the City Council of the City of Solvang, California Authorizing Remote Teleconference Meetings of the Solvang Meeting Bodies d. Approve Warrant Register for the Month of July 2022
e. Receive and file Visit SYV 1st Quarter report 2022
f. Approve revised amendment 3 to the agreement with Zworld LLC for annual geographic information systems (GIS) services for the additional amount not to exceed $37,500 for the additional scope of services to extend the term to June 30, 2023 and authorize the City Manager to execute on behalf of the City
g. Adopt Resolution No 22-1189 Extension of deadline to submit arguments for and against Solvang Local Control and Essential Services Measure
Motion by Councilmember Clarke, to approve Consent except for Item 4b, which was tabled to the next City Council meeting, seconded by Mayor pro tem Infanti, and carried 5-0.

PUBLIC HEARINGS - None

BUSINESS ITEMS

5. PRESENTATION FROM THE SANTA BARBARA COUNTY FIRE CHIEF ON FIRE SERVICES

AND INTENT TO UPGRADE CAPITAL INFRASTRUCTURE INCLUDING UPGRADES TO

SOLVANG FIRE STATION
Receive a presentation from the Santa Barbara County Fire District Chief on fire services and intent to upgrade the Solvang Fire Station
Santa Barbara County Fire Chief Mark Hartwig made a presentation regarding fire services and the intent to upgrade the Solvang Fire Station.

Discussion followed regarding the move to a regional EMS and dispatch fire center, going out to bid on ambulance services, companies filing an intent to bid, plans for a stand-alone building in town and available buildings within the City.

City Manager Bradford spoke about continuing to invest in Parking Lot 5.

Mayor Uhrig opened public comments.

There were no public comments on this item.

6. POLL OPTIONS TO RECEIVE PUBLIC INPUT REGARDING CUSTOMER SATISFACTION WITH

THE CITY SERVICES
26 Receive a report on poll options to receive input regarding customer satisfaction with the City services City Manager Bradford narrated a PowerPoint presentation regarding poll options to receive input regarding customer satisfaction with City services.

Councilmember Thomas stated he will not support spending money on this item, noting that is what elections are for.

Councilmember Orona agreed with Councilmember Thomas.

There were no public comments on this item.

Motion by Councilmember Thomas, to recommend no further action on this item, seconded by Councilmember Clarke, and carried 5-0.

7. GRANT FUNDING POLICY MODIFICATIONS FOR FISCAL YEAR 2023-24 Per Council general direction, receive and approve an updated Grant Funding policy to be applied to Fiscal Year 2023-24 Supplemental Budget development process.

City Manager Bradford presented details of the staff report; discussion the addition of veterans and minors with disabilities to the grant priority list and addressed options for City Council to consider.

Mayor pro tem Infanti suggested changing the policy from “community” residents to “Solvang” residents and maintaining “minors with disabilities”.

Councilmember Clarke stated he would rather see a line item in the budget for Danish Days, Fourth of July and Seniors; noted the Senior Centers serves Buellton residents and vice versa and suggested eliminating all grant funding, but rather have the three or four priorities in the Annual Budget so that it is clear to the residents where the City of Solvang prioritizes their tax dollars.

Councilmember Thomas noted seniors and young people with disabilities have needs and reported individual requests will be presented to Council for consideration and will depend on the financial situation of the City, at the time.

Councilmember Orona felt having one streamlined process would be better than having residents ask for funding at every Council meeting and believed specific programs should be available to give back to the community, considering that approximately 50% of the City’s revenue comes from TOT.

Mayor Uhrig noted that many cities place a dollar limit on the amount of funds that can be requested.

There were no public comments on this item.

Motion by Councilmember Thomas, to adopt the updated Grant Funding policy to be applied to Fiscal Year 2023-24 Supplemental Budget development process, seconded by Mayor pro tem Infanti, and carried 4-1, with Councilmember Clarke, opposed.

8. DESIGNATE VOTING DELEGATES AND ALTERNATES TO THE LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE & EXPO – SEPTEMBER 7-9, 2022
Designate voting delegates and alternates to the League of California Cities Annual Conference & Expo – September 7-9, 2022
City Manager Bradford presented details of the report.

Motion by Councilmember Thomas, to designate Mayor pro tem Infanti as the voting delegate for the upcoming League of California Cities Conference and Expo and Councilmember Clarke as the alternate, seconded by Mayor pro tem Infanti, and carried 4-1, with Mayor Uhrig, opposed. 27 9. AB1234 REPORT OUT AND COUNCIL CLOSING COMMENTS - None

10. ADJOURNMENT- Mayor Uhrig adjourned the meeting at 7:47 p.m.

Respectfully submitted:

Annamarie Porter, City Clerk
28 \

CITY OF SOLVANG
Jason Banta
Quarterly Investment Report
April - June 2022
Agenda Item 4.c
29 Quarterly Investment Report
April - June 2022
This report is consistent with the reporting requirements in the Investment Policy. There are sufficient funds to meet the next six month's obligations.

LAIF Activity
Balance Ending 3/31/22 $23,327,383.53
Prior Quarter Interest $18,382.58
Balance as of 6/30/22 $23,345,766.11
Notes
• As part of our cash management strategy, funds are deposited to or withdrawn from LAIF after evaluating daily cash needs to meet current obligations. • Interest earned on the balance for the quarter is $43,708.16 and will be credited to the account in July 2022.
• Interest rates have increased from 0.365% in March 2022 to 0.861% in June 2022.

CD Activity
• The City initially invested in four Certificates of Deposit with terms of 1 year, 18 months, 2 years, and 3 years, to maximize interest rates and ensure available cash flow if needed.

As of December 2021, the City has closed all of its Certificates of Deposit accounts and has reinvested those funds back into the LAIF account.

Initial Investment Current
Investment
Interest Received
this Quarter
Interest Received
Inception to Date
$980,000 $0.00 $0.00 $83,451.04
30 Notes
• Based on City Council direction and as part of our cash management strategy, negotiable certificates of deposit (NCD) were purchased. A NCD is a certificate of deposit with a minimum face value of $100,000 and they are guaranteed by the bank and can usually be sold in a highly liquid secondary market, but they cannot be cashed in before maturity.

Due to their large denominations, NCDs are bought most often by large institutional investors, and these institutions often use these to invest in a low-risk security. • Interest is accrued monthly but not paid out until maturity. • Please be advised that the secondary market for NCDs is generally illiquid; the actual value of the NCD reflected on the statement may differ from their purchase price and a significant loss of principal could result if the NCDs are sold prior to maturity. The City of Solvang has no intent to sell the CDs prior to maturity so they are reported at face value with the accrued interest posted monthly.
• For purpose of this report the City will report based on book (purchase) value not on market value (that is reflected on the statement). If there are any large discrepancies at year end an entry will be made to reflect the market value adjustment annually.

CERBT Activity
The City has invested money in the California Employers’ Retirement Benefit Trust (CERBT), managed by CalPERS, in order to reduce our unfunded liability of retiree medical and health benefits (OPEB), and to prefund future payments.

Balance as of 3/31/22 $1,103,615.23
Contributions $0.00
Investment Earnings ($126,848.32)
Investment/Admin Expenses ($217.89)
Balance as of 6/30/22 $976,549.02
31 Notes:
• Investment/Administrative Expenses are .10% and are assessed on the daily balance. • The City is invested in “Strategy 2” with an anticipated return of 6.73%. Gains/losses vary depending on the market.

Included in this Report:
• Monthly Investment Reports for April-June 2022
• LAIF Statement –June 30, 2022
• LAIF Interest Statement – Quarter Ended June 30, 2022 • CERBT Statement as of June 30, 2022
32 CITY OF SOLVANG INVESTMENTS
April 2022
FUND FUND % OF
# FUND BALANCE TOTAL
100 GENERAL FUND $ 12,704,232.61 46.41%
200 GOVERNMENTAL IMPACT FEES $ 1,606,340.93 5.87%
201 TRAFFIC SAFETY $ 7,252.28 0.03%
202 GAS TAX FUND $ 434,472.52 1.59%
203 LOCAL TRANSPORTATION $ 404,062.83 1.48%
204 MEASURE A $ 1,862,874.41 6.81%
205 SKYTT MESA LLMD $ 433,790.17 1.58%
300 CAPITAL PROJECTS $ (1,575,002.19) -5.75%
500 WATER FUND $ 6,486,772.44 23.70%
501 WASTEWATER $ 2,158,971.48 7.89%
502 TRANSIT FUND $ 1,637,362.83 5.98%
600 EQUIPMENT/VEHICLE POOL $ 1,170,233.30 4.28%
700 TBID $ 40,925.65 0.15%
TOTALS $ 27,372,289.26 100%
Interest
Rate
LAIF BALANCE $ 23,345,766.11 0.523%
CHECKING ACCOUNTS $ 4,026,523.15
TOTALS $ 27,372,289.26
** All City investments for the month are in compliance with California Government Code, Section 53646(b)(1).
** Current investments meet expenditure requirements for the next six months. 33 CITY OF SOLVANG INVESTMENTS
May 2022
FUND FUND % OF
# FUND BALANCE TOTAL
100 GENERAL FUND $ 13,082,729.36 49.72%
200 GOVERNMENTAL IMPACT FEES $ 1,640,689.93 6.24%
201 TRAFFIC SAFETY $ 7,784.23 0.03%
202 GAS TAX FUND $ 454,338.62 1.73%
203 LOCAL TRANSPORTATION $ 404,461.02 1.54%
204 MEASURE A $ 1,896,825.80 7.21%
205 SKYTT MESA LLMD $ 420,181.20 1.60%
300 CAPITAL PROJECTS $ (1,601,830.96) -6.09%
500 WATER FUND $ 4,987,057.02 18.95%
501 WASTEWATER $ 2,200,384.61 8.36%
502 TRANSIT FUND $ 1,613,503.08 6.13%
600 EQUIPMENT/VEHICLE POOL $ 1,170,233.30 4.45%
700 TBID $ 37,169.35 0.14%
TOTALS $ 26,313,526.56 100%
Interest
Rate
LAIF BALANCE $ 23,345,766.11 0.684%
CHECKING ACCOUNTS $ 2,967,760.45
TOTALS $ 26,313,526.56
** All City investments for the month are in compliance with California Government Code, Section 53646(b)(1).
** Current investments meet expenditure requirements for the next six months. 34 CITY OF SOLVANG INVESTMENTS
June 2022
FUND FUND % OF
# FUND BALANCE TOTAL
100 GENERAL FUND $ 13,309,920.23 50.08%
200 GOVERNMENTAL IMPACT FEES $ 1,640,689.93 6.17%
201 TRAFFIC SAFETY $ 8,337.49 0.03%
202 GAS TAX FUND $ 475,934.01 1.79%
203 LOCAL TRANSPORTATION $ 405,491.22 1.53%
204 MEASURE A $ 1,982,847.93 7.46%
205 SKYTT MESA LLMD $ 412,217.02 1.55%
300 CAPITAL PROJECTS $ (1,760,638.44) -6.62%
500 WATER FUND $ 5,079,026.07 19.11%
501 WASTEWATER $ 2,136,397.06 8.04%
502 TRANSIT FUND $ 1,674,379.83 6.30%
600 EQUIPMENT/VEHICLE POOL $ 1,170,233.30 4.40%
700 TBID $ 42,094.35 0.16%
TOTALS $ 26,576,930.00 100%
Interest
Rate
LAIF BALANCE $ 23,345,766.11 0.861%
CHECKING ACCOUNTS $ 3,231,163.89
TOTALS $ 26,576,930.00
** All City investments for the month are in compliance with California Government Code, Section 53646(b)(1).
** Current investments meet expenditure requirements for the next six months. 35 Local Agency Investment Fund
P.O. Box 942809
Sacramento, CA 94209-0001
(916) 653-3001
August 09, 2022
LAIF Home
PMIA Average Monthly
Yields

CITY OF SOLVANG

FINANCE DIRECTOR
1644 OAK STREET
SOLVANG, CA 93463
Account Number: 98-42-876
June 2022 Statement
Tran Type Definitions
Account Summary
Total Deposit: 0.00 Beginning Balance: 23,345,766.11
Total Withdrawal: 0.00 Ending Balance: 23,345,766.11
36 BETTY T. YEE
California State Controller

LOCAL AGENCY INVESTMENT FUND

REMITTANCE ADVICE
Agency Name SOLVANG
Account Number 98-42-876
As of 07/15/2022, your Local Agency Investment Fund account has been directly credited with the interest earned on your deposits for the quarter ending 06/30/2022.

Earnings Ratio .00002057622201151
Interest Rate 0.75%
Dollar Day Total $ 2,124,207,359.89
Quarter End Principal Balance $ 23,345,766.11
Quarterly Interest Earned $ 43,708.16
37 City of Solvang
Please note the Grand Total is your actual fund account balance at the end of the period, including all contributions per GASB 74 paragraph 22 and accrued disbursements. Please review your statement promptly. All information contained in your statement will be considered true and accurate unless you contact us within 30 days of receipt of this statement. If you have questions about the validity of this information, please contact [email protected]. 51,582.342 51,582.342
$976,549.02 $976,549.02

18.931851 18.931851 Period Ending Unit Value

21.665732 21.395217 Period Beginning Unit Value

0.000
3,300.323
48,282.019

0.000

0.000
51,582.342
Year to Date Current Period
Ending Units
Unit Purchases from Contributions
Unit Sales for Withdrawals
Beginning Units
Unit Value Summary: Market Value Summary:
$976,549.02 $976,549.02 Grand Total

0.00 (518.94)

0.00 (138,617.69)
70,000.00
$1,046,065.04

0.00 (125.84)

0.00 (126,848.32)

0.00 $1,103,615.23
Year to Date Current Period
Ending Balance
Contribution
Disbursement
Investment Earnings
Administrative Expenses
Other
Beginning Balance
QTD Fiscal QTD Fiscal
FY End Contrib per GASB 74 Para 22 0.00 0.00
Transfer In
Transfer Out

0.00 0.00

0.00 0.00
Unit Transfer In
Unit Transfer Out

0.000

0.000

0.000

0.000
(379.39) (92.05) Investment Expense
CERBT Strategy 2
Entity #: SKB7-6953823005-001
Quarter Ended June 30, 2022
FY End Disbursement Accrual 0.00 0.00

38 Statement of Transaction Detail for the Quarter Ending 06/30/2022 City of Solvang
Entity #: SKB7-6953823005-001
Date Description Amount Unit Value Units Notes Check/Wire If you have any questions or comments regarding the new statement format please contact [email protected] Client Contact:

[email protected]

39 Agenda Item: 5
Solvang City Council STAFF REPORT
PREPARED BY: Xenia Bradford, City Manager
MEETING DATE: August 22, 2022
SUBJECT: Approve One-Year Memorandum of Understanding with Teamsters Union Local 986.

RECOMMENDATION:
a. Approve renegotiated one-year Memorandum of Understanding with Teamsters Union Local 989; and
b. Authorize the City Manager to Execute approved documents; and c. Authorize the City Manager to process a budget adjustment in the amount of $116,000 to various salaries and benefits accounts.

DISCUSSION:

The Teamsters Union Local 986 is the sole labor union representing employees in Solvang. The Union represents all positions in the City, except for the City Manager, department heads and managers.

Over the past several months, the City's labor negotiator, City Manager Xenia Bradford, met with the Union to collectively bargain a new Memorandum of Understanding ("MOU") that identifies the working conditions, salaries, and benefits for represented employees.

The Union and the City's negotiator tentatively agreed to new terms for the MOU, a redlined version of which is provided as Attachment A. The general framework to the MOU remains in effect, with the following changes:
• 4.0% Cost of Living Increase
• Increase Housing Allowance from $500 to $600 monthly cash benefit • Increase Health Insurance benefit for employee only from $875 to $1,000 per month City contribution
• Increase health Insurance opt out cash benefit from $600 to $800 per month • Increase vacation leave for 1-5 years tenured employees from 6.6 hours accrual to 8 hours accrual monthly
• The City will conduct a Compensation Study with a goal to complete within 90 days, with a provision of re-opener of the contract by either party at the conclusion of the study ALTERNATIVES:

Council could not approve the contract, which would result in further negotiation.

FISCAL IMPACT:

The total fiscal impact of the negotiated terms is $116,000 above budget. A budget adjustment is requested.

ATTACHMENTS:

A – Memorandum of Understanding with Teamsters Union Local 986 B - Range Schedules FY 2022-23 Represented
40 MEMORANDUM OF UNDERSTANDING
between
Teamsters Union Local 986
and the
City of Solvang
Effective August 1, 2021 2022 through July 31, 20222023 Attachment A
41 TABLE OF CONTENTS

ARTICLE I

COMPLETE UNDERSTANDING OF THE PARTIES
ARTICLE 2

CITY COUNCIL APPROVAL
ARTICLE 3

RECOGNITION
ARTICLE 4

SALARIES AND COMPENSATION
ARTICLE 5

PERS RETIREMENT CONTRIBUTION AND OPTIONAL BENEFITS
ARTICLE 6

HEALTH AND WELFARE BENEFITS
ARTICLE 7

HOURS OF WORK AND OVERTIME
ARTICLE 8

PROMOTION
ARTICLE 9

GRIEVANCE PROCEDURE
ARTICLE 10

PROBATIONARY PERIOD
ARTICLE 11

LAYOFFS
ARTICLE 12

HOLIDAYS
ARTICLE 13

LEAVES OF ABSENCE
42 ARTICLE 14

SICK LEAVE AND VACATION
ARTICLE 15

FAMILY MEDICAL LEAVE
ARTICLE 16

WORKING OUT OF CLASS
ARTICLE 17

AGENCY SHOP
ARTICLE 18

TOOLS, UNIFORMS, AND SAFETY EQUIPMENT
ARTICLE 19

POSTING OF NOTICES
ARTICLE 20

MANAGEMENT RIGHTS
ARTICLE 21

LABOR MANAGEMENT COMMITTEE
ARTICLE 22

DURATION OF AGREEMENT
ARTICLE 23

RATIFICATION AND IMPLEMENTATION
(ATTACHMENTS)

1. Represented Employees by Classification

2. Charitable Organizations

3. Salary Schedule – Hourly
43 This Memorandum of Understanding (MOU) is made and entered into by and between the City of Solvang, hereinafter “City”, and Teamsters Union Local 986 General Teamsters, Airline, Aerospace and Allied Employees, Warehousemen, Drivers, Construction, Rock and Sand, hereinafter “Union”, under the authority of California Government Code Section 3500 et. seq.

The parties agree as follows:

ARTICLE 1 COMPLETE UNDERSTANDING OF THE PARTIES
The following represents the understanding and intent of the parties regarding the issues agreed upon during the collective bargaining process.

The terms agreed to in negotiations and set forth in this MOU shall be in full force and effect, and both parties shall be bound by its contents on its negotiated effective date, as approved by the City Council. All working conditions, salaries, and benefits existing for represented employees prior to the date of this agreement, not expressly changed or modified herein, shall remain in full force and effect throughout the term of this agreement, except when, by mutual consent of the City and Union, the parties agree to address any unforeseen issues not included in the MOU. Nothing in the foregoing paragraph shall be interpreted to limit the management rights set forth in Article 20.

Upon acceptance by the City Council, and the bargaining unit represented by the Union, this Memorandum of Understanding shall remain in effect until July 2030, 20231.

ARTICLE 2 CITY COUNCIL APPROVAL
It is agreed that this MOU is of no force or effect until ratified by members of the bargaining unit and approved by the City Council of the City of Solvang.

ARTICLE 3 RECOGNITION
The City confirms its recognition of the Union as the sole majority representative for all non-exempt employees serving in the classifications included in the operations and maintenance and clerical units as set forth in "Attachment 1." Section 1. Stewards - The number of stewards to be recognized by the City shall be determined by mutual agreement of the parties and before a change to the number of stewards previously agreed upon can occur, a meeting between the Labor Relations Representative, or his designee, and the Union's Business Agent, or his designee, shall be held. The stewards shall be employees of the City and shall be appointed by the Union.

The Union will provide the City with a list in writing of the names of the accredited Chief Steward, stewards, and their assigned areas of responsibility on a current basis. 44 It is understood that reasonable time spent by a Steward away from his assigned work for the purpose of handling grievances shall be without loss of pay. Reasonable time shall be defined by the City as adequate time by the Chief Stewards or Stewards to handle grievances that will not unduly interfere with the Steward’s workload or that of other employees as determined at the discretion of the City.

Section 2 – Visitation - The Union Business Agent shall have access to the work areas during working hours for the purpose of adjusting grievances, observation that the contract is being followed and settling disputes. Agents shall advise the City of their presence and shall not stop or unreasonably interfere with the work of any employee.

ARTICLE 4 SALARIES AND COMPENSATION
Salary ranges in “Attachment 2” to reflect a Two and one-quarter-percent (2.25%)four percent (4%) cost of living adjustment increase effective August 1, 20212022.

It is agreed that the City of Solvang will initiate a comprehensive compensation study immediately upon the ratification of this agreement by the City Council. City shall give direction to its consultant to complete the study within ninety (90) calendar days of approval of the consultant’s agreement. In the event the consultant informs the City that it cannot complete the study within this time period, City shall give direction to its consultant to complete the study as soon as possible after this time period. This comprehensive study will be used to determine employees’ market salary and benefit comparisons for the positions they occupy and the duties for which they are assigned.

This information will be made immediately available to Teamsters Local 986 upon completion of the study, at which time either party shall have the right within ten (10) working days after transmission of the study to Teamsters Local 986 to reopen this agreement on matters pertaining to wages and other economic benefits by giving written notice to the other party. Negotiations shall commence under this section within ten (10) working days after such request is transmitted to the other party. The terms and conditions of this agreement will remain in full force and effect during such negotiations.

By mutual agreement, the timelines may be modified to accommodate the negotiations process.

Forestry Certificate
The City will cover all preapproved costs for employees who are directed by the City to receive training and to remain Urban Forester Certified. Employees who obtain certification as an Urban Forester, and who regularly use such certification in the course and scope of their employment, will receive an additional $150 per month. Only one unit employee may receive the certification pay in any given month.

Duties- Certified Arborist/Urban Forester
To be available as a consultant for all City departments on matters relating to tree care (tree nutrition, fertilization, water, soil, pruning, disease diagnosis and treatment, planting, and maintenance), safety (safe work practices and tree risk assessment) and tree identification.
45 Wastewater Division – Commercial Class B License
The City will cover all preapproved costs to obtain a Commercial Class B License for employees whose job descriptions require them to obtain and maintain a Commercial Class B License.

Those employees in the Water, Wastewater, and Recreation Divisions that are not required to have, but are authorized by the City to obtain, a Commercial Class B License will receive an additional $100 per month. The City will cover all preapproved costs to obtain a Commercial Class B license for these employees. Only two-unit employees per division may receive the license pay in any given month.

Pay and Benefits
All covered employees of the City will be paid on the Friday following the end of each pay period.

Salary Upon Rehire
Upon request of the department head and approval of the City Manager, an employee who resigned in good standing may, within one year of the resignation, be rehired at the same step in the salary range which was received by the employee at the time of resignation provided:
a. The employee meets the certification requirements for his or her previously held position; and the position the employee returns to is equal to, or higher than, the classification and grade of their position held at the time of resignation.

Merit Salary Adjustments
An employee may receive merit salary adjustments within the salary range applicable to his/her position as set forth in the Employee Salary Range Schedule (Attachment 3). The purpose of the merit salary increase is to recognize individual employee performance.

Housing Allowance
All covered employees will receive FiveSix-hundred ($500.00600.00) per month as a housing allowance effective August 1, 20212022.

Employee Displacement
When facilities are temporarily inaccessible and work is suspended, either totally or in part, by the City Manager or designee, because of natural disaster, potentially hazardous conditions, and/or other special circumstances (as defined by the City Manager or designee), employees shall be compensated at their straight time rates plus regular premium compensation, if applicable, if they do not work on a regularly scheduled day.

Employees required to work on such days shall receive only their regular rate of pay, including premium compensation, if applicable, or overtime hours worked in excess of 46 eight (8) hours in a day.

Eligibility for displacement shall not exceed a period of five (5) days. This may be extended at the sole discretion of the City Manager.

The City will provide notification and updated information on closure, reopening, and emergency conditions.

Bilingual Pay
The City will pay designated employees $85/month in additional compensation for bilingual services. Qualifications for this pay shall be based on regular use of bilingual skills in performance of City duties. Employees will be required to pass a fair and reasonable City-administered proficiency exam to qualify, and may be re-tested annually.

The City will determine which languages will be included in this program. An employee may request that his/her position be evaluated for bilingual pay. Any City employee not designated for bilingual services shall not be required to perform bilingual duties.

Pesticide Applicator License
The City will cover all preapproved cost for employees who are directed by the City to obtain and maintain a Pesticide Applicator License.

Those employees that obtain a Pesticide Applicator License will receive an additional $50 per month. Only two unit employees may receive the license pay in any given month.

Longevity Pay
Longevity pay shall be paid to any permanent represented employee in the City service.

Longevity pay will be calculated using a flat monthly amount for specific time periods as follows:
a. $50.00 per month for employees with 10-14 years of combined service, beginning July 1, 2020
b. $100.00 per month for 15-20 years of combined service c. $150.00 per month for 20 years and more of combined service.

ARTICLE 5 PERS RETIREMENT CONTRIBUTION AND OPTIONAL BENEFITS

1. Pers 2.5% at age 55 formula. Teamsters unit employees hired prior to January 1, 2013, will be provided with 2.5% at age 55 formula.

2. PERS 2% at age 62 formula. As defined under the Public Employee Pension Reform Act (PEPRA), miscellaneous “non-classic” employees, (aka new members) hired after January 1, 2013, shall be covered under the CalPERS 2% at 62, retirement benefit.

3. Contributions:
47 a. Employees hired prior to January 1, 2013
Employer contribution: employee pays 8% of reportable compensation Employee contribution: city pays entire 8%
b. Employees hired after January 1, 2013
Employer contribution: The City pays fifty percent (50%) of the total “normal” cost of the benefit (as determined by CalPERS annually) Employee contribution: employee pays fifty percent (50%) of the total “normal” cost of the benefit (as determined by CalPERS annually).

4. The City provides the following PERS optional benefits:
a. Credit for Unused sick leave and highest year: This transfers unused accumulated sick leave into service credit at retirement, and the “one-year highest compensation” PERS benefits.

b. PERS Service credit for Military Service: This allows members to elect the purchase of up to four years of service credit for continuous active military service prior to employment.

PERS ’59 Survivor’s Benefit: Third level benefits provide maximum monthly benefit of $840 per month (provided for pre-retirement survivors ({spouse and dependent children}). City will meet and confer with the Union regarding any cost increases, which may occur in this benefit in the future.

ARTICLE 6 HEALTH AND WELFARE BENEFITS
A. HEALTH AND WELFARE BENEFITS

1. Effective July 1, 2010, or as soon thereafter as possible, the City shall implement a full flex cafeteria plan for active employees in accordance with IRS Code Section 125. Active employees participating in the City's full flex cafeteria plan shall receive a monthly flex dollar allowance to purchase benefits under the full flex cafeteria plan. The monthly flex dollar allowance effective July 1, 2010 shall be a dollar amount equal to the amounts defined below, which includes the California Public Employees' Medical and Hospital Care Act (PEMHCA) contribution hereby referred to as the PEMHCA minimum contribution. The monthly flex dollar allowance may be used in accordance with the terms of the cafeteria plan to purchase benefits such as medical, dental, and vision insurance coverage, or any other benefits the City may offer from time to time, or may be converted to taxable income.

2. Effective July 1, 2019August 1, 2022, the City agrees to provide Cafeteria Plan allowance of the following:
$875.00$1000.00 for employees enrolled in Employee Only, overages paid to employee.
75% of the 20192022/20230 premium for employees enrolled in Employee + One 75% of the 20192022/20230 premium for employees enrolled in Employee + Family 48 This allows the City to maintain 100% of coverage for one of the plans offered by CalPERS for employees enrolled as “Employees Only,” and to maintain 75% or better coverage for all available plans for employees enrolled in either the “Employee + One” or “Employee + Family” plans. Should the rates increase or decrease for calendar year 20192022, the cafeteria plan will be modified to maintain 75% of coverage as appropriate, effective on July 1, 2019August 1, 2022.

For represented employees who elect no City medical coverage and who provide proof of continuing alternate medical insurance coverage on an annual basis, the allowance shall remain at $600.00$800.00, which shall include the PEMHCA minimum contribution.

Employees shall provide proof of alternate insurance each year on September 1st or as reasonably requested by City to ensure alternate coverage is in place. If the employee cannot provide proof of alternate insurance by January 1, the employee will not receive the allowance of $600.00$800.00. For represented employees who elect no City medical coverage, and have met the proof of alternate insurance requirement, the City agrees to provide, at no cost to the employee, Dental and Vision insurance with the appropriate single or family coverage, as well as Life insurance coverage. 49 B. HEALTH COVERAGE FOR RETIRED EMPLOYEES

1. Employees represented by the Union who retire from the California Public Employees Retirement System (CalPERS) within 120 days of leaving their position with the City are eligible to continue in the City's retiree group health insurance program offered through Public Employees' Medical and Hospital Care Act (PEMHCA). The City's contribution towards retiree coverage upon retirement shall be the PEMHCA minimum contribution as determined by CalPERS from time to time.

2. Existing employees who are employed by the City on November 1, 2010 who were employed by the City on or before February 26, 2001 who retire from the City shall receive a monthly longevity payment consisting of the actual monthly premium for the health plans maintained by the City for retirees for single person coverage, minus the PEHMCA minimum amount.

3. Existing employees who are employed by the City on November 1, 2010 who were employed by the City after February 26, 2001 who retire from the City shall receive a monthly longevity payment not to exceed a percentage, established by the following vesting schedule, of the average monthly premium for the health plans maintained by the City for retirees for single person coverage, minus the PEHMCA minimum amount.

Completed Years of Percentage of Employer
Continuous City service Contribution
5 25%
6 30%
7 35%
8 40%
9 45%
10 50%
11 55%
12 60%
13 65%
14 70%
15 75%
16 80%
17 85%
18 90%
19 95%
20 100%
The longevity payment shall be made to the retiree’s Retiree Healthcare trust account, as more particularly established in subsection C below.

4. For all employees hired after November 1, 2010 who retire from the City, the City's contribution towards their retiree health coverage upon retirement shall be the PEMHCA minimum contribution as described in Section A of this Article. No longevity payment shall be paid for employees hired after November 1, 2010. 50 C. ESTABLISHMENT OF A RETIREE HEALTHCARE TRUST
The City shall make available to the Union a Retiree Healthcare Trust, where employees shall be provided the opportunity to defer a portion of their salary (if applicable), to prefund their future retiree health care costs. The trust and contribution requirements shall comply with the guidelines established by the Internal Revenue Service.

ARTICLE 7 HOURS OF WORK AND OVERTIME
Work Schedule
A. In some departments it is necessary to rotate hours and days off. You are expected to cooperate with the department head to the fullest extent adhering to the schedule for the department. The normal workday is eight (8) hours. It is the responsibility of each employee to review and know his/her individual work schedule. Requests for special scheduling arrangements must be made well in advance of the time requested. On short notice, it may be possible to change time with another employee, but this practice is not encouraged and should not be habitual. It is understood that the work schedule will provide for days off on a scheduled basis. A workweek is a seven (7) day period of time, that starts 12:01 a.m. Monday morning and ends the following Sunday at 12:00 a.m.

B. Alternate Work Schedule -- The City may authorize and shall consider either a 4/10 or 9/80 schedule as an alternative to the typical five-day/eight-hour work schedule, in accordance with the Fair Labor Standards Act, when the department head and City Manager find such work schedule is consistent with the operational needs, efficiency and cost effectiveness of the department and the City. Once an alternative work schedule has been requested, the City Manager shall meet with the employee within 45 days from the date of request to discuss the approval or denial of the request.

C. In the event a 9/80 schedule is implemented, the workweek set forth in Section A shall be adjusted for all employees working the 9/80 schedule to reflect the appropriate work day split to ensure there is no overtime liability to the City for such alternative work schedule.

Breaks
There will be two (2) fifteen (15) minute breaks per day. A one hour unpaid lunch break unless a minimum one half (½) hour period has been approved by the employee's immediate supervisor prior to commencement of the lunch break.

Overtime
A. Weekly Hours. All overtime must be approved by your department head prior to being worked. Employees shall be paid one and one-half (11/2) times their regular hourly rate after: working eight (8) hours in any work day, after working any consecutive eight (8) hour period, or after working forty (40) hours in a work week. Employees shall be paid two (2) times their regular hourly rate of pay for all hours worked in excess of twelve (12) hours in any workday or after working any consecutive twelve (12) hour period. 51 Hours worked on scheduled days off will be paid at time and one half (1 ½) the regular hourly rate.

B. Comp Time. The employee determines if his overtime will be in the form of payroll or compensatory time off. Maximum comp time accrual is 80 hours.

C. Calculations. Employees who have pre-approved vacation, Comp Time, Holiday, or other paid-time-off, or have taken paid sick leave in advance of the City’s request that they work overtime, shall have those hours included in “hours worked” for the purpose of calculating overtime. For the purposes of overtime calculation, “work day” shall mean the employees regularly scheduled shift.

Temporary Shift Change
It is understood by the parties that, from time to time, operational requirements may necessitate the temporary reassignment of one or more employees to another shift.

These “temporary shift change” assignments shall not be for a period of greater than 30 calendar days. When operationally possible, the City shall give a minimum of three days notice before making any temporary shift assignment. During this temporary shift assignment, overtime shall be calculated based on the shift that the employee is temporarily assigned to.

Comp Time Accrual
Employees may accrue up to eighty (80) hours of compensatory time off (‘Comp Time’), accumulated at the rate of one and one half hours of Comp Time for every hour of overtime worked or at the rate of two hours for every hour of double-time worked. The election of overtime pay or Comp Time will be made in advance of the work being performed. Accumulated Comp Time shall not expire until used.

Call Back
A callback situation occurs when a non-exempt employee is required to return to his/her job to provide service when more than fifteen (15) minutes have elapsed after having completed the work shift. Supervisors are encouraged to let employees know prior to the end of the regular shift when additional work may be required after the end of the shift.

Callback time is compensated at a rate of one and one half (1 1/2) times straight time after exceeding eight (8) hours in the workday. Employee selects if payment shall be in payroll or compensatory time. Callback time will start from the time of the call out to the time back. A callback will have a minimum of Two (2) hours.

A callback situation occurs when an employee(s) is required after normal work hours to operate electronic devices for monitoring work requirements, make system adjustments or correct system functions. A callback premium will be a minimum of one (1) hour pay for each occurrence when more than sixty (60) minutes have elapsed after having completed the prior callback.
52 Standby Time
An employee on standby is not required to remain on the City premises. An employee on standby must physically respond to the location of any problem within thirty (30) minutes of notification for problem calls. On emergency calls, the responding department shall call down the call backlist for the fastest possible response time.

Bargaining unit personnel assigned by the City (currently water, sewer, and parks and maintenance) who carry after hour duty during non-work hours, during any month will receive eight (8) hours standby pay based on straight time for every seven (7) days of Standby Duty. Employees may choose “Comp Time” (hour for hour) or straight time pay for these hours. Said pay will be subject to all deductions of regular pay with the exception of Public Employees’ Retirement System (PERS). An employee may not exceed sixteen (16) hours per month of standby duty/pay.

ARTICLE 8 PROMOTION/LATERAL TRANSFER
Qualified-bargaining-unit members shall have a chance to apply and be considered for job openings within the bargaining unit prior to the City of Solvang hiring employees outside of the bargaining unit to fill the position.

In order to be eligible for promotions, employees must have the skill and ability to perform the work, as determined by the City Manager. Those employees who have the skill and ability will be considered based on factors within the City Manager’s discretion including, but not limited to, performance and experience.

An employee who is promoted to a position with a higher salary range shall be placed on the lowest rate of the range for the new position which provides the employee at least five per cent (5%) salary increase, except where a five per cent (5%) increase would place the employee above the top rate of the range for the new position. A new salary anniversary date will be assigned effective on the date of promotion.

Any employee currently employed by the City who applies for an open represented position shall be considered first provided that they are qualified as determined by the City. Seniority shall be the deciding factor when it is determined by the City that two or more existing employee applicants are equally qualified.

Transfer
When an employee is transferred from one position to another in the same range, the employee's pay and anniversary date shall remain unchanged. An employee who has successfully passed a probationary period in the position from which the employee is being transferred shall be entitled to the disciplinary procedures set forth in the Employee Handbook of Personnel Rules and Regulations and shall be entitled to the rights and protection afforded in this MOU during any probationary period required for the new position. When transferred to a new position, the employee shall retain all bargaining unit seniority obtained in the prior position. For the purposes of this Memorandum of Understanding “bargaining unit seniority,” means the total length of continuous 53 employment in one or more of the positions set forth in Attachment 1.

ARTICLE 9 GRIEVANCE PROCEDURE
A. DEFINITION
A grievance is a written allegation by an employee or group of employees of an alleged violation, misinterpretation, or misapplication of the Memorandum of Understanding, City rules, or regulations, department-wide policy, or appeal of disciplinary actions excluding disciplinary demotions, suspensions, or terminations. Appeals concerning demotions, suspensions, and terminations shall follow procedures listed under Appeal of Disciplinary Actions. The City will give the union office written notice within 24 hours of all discharges and suspensions.

Complaints relating to Equal Employment Opportunity (including applicant examination and selection) shall be processed pursuant to established City complaint procedures in these areas. Performance evaluation ratings and commentary shall not be subject to the grievance procedure except as otherwise stated in paragraph one (1) above.

B. TIME LIMITS
It is agreed that harmonious relations between the parties require prompt handling and disposition of grievances. Failure of the grievant to comply with the time limits specified in this Article shall constitute abandonment of the grievance. Failure of the City representatives to comply with time limits specified shall entitle the grievant to appeal to the next step. However, the time limits specified may be extended by mutual agreement of the grievant and his/her designated representative and the City supervisor/manager involved at that step of the grievance process.

C. USE OF WORK TIME
The grievant may be privileged to the use of a reasonable amount of work time, as determined by the appropriate department head or supervisor, in conferring about grievance related issues.

D. PROCEDURE
Step 1 - Immediate Supervisor
Informal Resolution. It is the responsibility of bargaining unit members who believe they have a bona fide complaint to promptly inform and discuss it with their immediate supervisor. Every effort should be made to find an acceptable solution at the lowest possible level of supervision. Such discussion shall be initiated within ten (10) working days of the incident complained of, or within ten (10) working days from the date the employee should have reasonably become aware of the incident.

Written Grievance. If the informal discussion and response does not resolve the issue, the employee shall file a written grievance within ten (10) working days of the oral reply.

The written grievance shall contain a clear, concise statement of facts on which it is 54 based, the specific provision of the rules, policies, or MOU said to be violated, and the specific remedy sought. The supervisor shall consider and discuss the grievance with the employee and his/her representative as he/she deems appropriate and submit a response to the grievant and his/her "step 1" representative, in writing, within seven (7) working days of receiving the grievance.

Step 2 - Department Head
If the written response of the immediate supervisor is not satisfactory, the grievant may file the written grievance with the department head within five (5) working days after the grievants receipt of the supervisor's decision. Within seven (7) working days of having received the Step 2 grievance, the department head or his/her designee shall set a meeting with the grievant, the grievants representative(s), and other personnel, as necessary, to investigate and consider the grievance. Within ten (10) working days of the meeting, the department head shall submit his/her response to the grievant and the grievant's "step 2" representative(s). In the event that the grievant's supervisor and the Department Head are the same person, the City and the Union agree to waive “step 2” and move directly to “step 3” of the grievance procedure.

Step 3 - City Manager or Designated Representative
If the response at Step 2 does not result in resolution of the grievance, the grievant may submit the grievance to the City Manager or designated representative within five (5) working days of the receipt of the Step 2 response. Within ten (10) working days, the City Manager, or designated representative, shall set a meeting with the grievant, his/her representative, and other personnel, as necessary, to consider the grievance. Within ten (10) working days of the meeting, the City Manager or his/her designated representative, shall submit his/her response to the grievant and the grievant's "step 3" representatives.

Step 4 – Mediation
If the grievance is not settled or disposed of at step 3, the Union may, not later than give (5) working days following the receipt of the Step 3 decision, submit a request in writing to the City Manager for the services of a mediator from the California State Mediation and Conciliation Service, or such other person or entity as the City and Union may agree.

In the event the parties are unable mutually to agree upon a mediator, they shall request that a panel of seven (7) names be submitted to both parties by the California State Mediation and Conciliation Service, or such other entity as the City and the Union may agree. Upon receipt of the list of names, the parties shall alternately delete names from the list until only one remains and said last name shall be selected as the mediator. A coin toss shall determine which party begins the deletion of names.

All costs of the services of the mediator, including but not limited to, per diem expenses, travel, and subsistence expenses and the cost of any hearing room will be borne equally by the City and the Union. No recording nor transcription shall be made of the statements or other information obtained during the mediation process prior to its conclusion. All mediation proceedings shall be private and confidential. The mediator shall make no public recommendation, nor take any public position at any time concerning the issues. 55 The mediator shall not hold a public hearing, nor make any recommendation (except privately to the parties), nor have any authority to resolve the dispute. The intent of the parties is that the mediation process be confidential to the maximum extent possible in an attempt to resolve the grievance prior to Step 5.

If the grievant is not satisfied with the disposition of the grievance at Step 4, the grievant may request that the Union submit the grievance to binding arbitration. The Union, and only the Union, may elect to submit the grievance to binding arbitration and shall notify the City in writing within fifteen (15) working days after mediation is complete under Step

4. In the event the Union declines to submit the matter to arbitration as provided herein, the matter shall be deemed final at Step 4.

In the event the parties are unable mutually to agree upon an arbitrator, they shall request that a panel of seven (7) names be submitted to both parties by the California State Mediation and Conciliation Service or such other entity as the City and the Union may agree. Upon receipt of the list of names, the parties shall alternately delete names from the list until only one remains, and said last name shall be selected as the arbitrator.

A coin toss shall determine which party begins the deletion of names.

If either the City or the Union so requests, the arbitrator shall hear the merits of any issue raised regarding the arbitrability of a grievance first; no hearing on the merits of the grievance may be conducted until the issue of arbitrability has been decided.

The arbitrator's ruling shall be binding on the parties, subject to the provisions below, and shall be in writing and shall set forth the arbitrator's finding of fact, reasoning, conclusions and recommended remedy, if any. The arbitrator's authority shall be limited to deciding the issues submitted by the parties; and the arbitrator shall have no power or authority to add to, subtract from, alter, delete, amend or modify the terms of this MOU or the written policies, rules, regulations, procedures, ordinances, and/or resolutions of the city. Furthermore, the arbitrator shall have no power to compel the City to enact a legislative act, or to require the appropriation of funds by the City Council to carry out the arbitrator’s decision. The decision, when so made, shall be final and binding on all parties and they agree that they will abide thereby. No grievance submitted to binding arbitration shall thereafter be at the subject of an unfair labor practice charge filed with the Public Employment Relations Board.

All costs for the services of the arbitrator, including but not limited to, per diem expenses, travel and subsistence expenses and the cost of any hearing room will be borne equally by the City and the Union. If the parties agree to request a stenographic transcript of the hearing, then the cost of said transcript shall also be borne equally by the City and the Union. All other costs will be borne by the party incurring them.

E. Appeal
A. Appeal of Disciplinary Actions: An employee who has been suspended, demoted, or dismissed for disciplinary reasons, may appeal the disciplinary action.

In order to appeal the disciplinary action, the employee must file a written notice of appeal with the City Manager for a hearing within ten (10) working days after having been furnished with a copy of the notice of disciplinary action. 56 B. Time of Hearing: The hearing on the employee’s appeal shall be conducted within ninety (90) calendar days after the employee’s filing of the written notice of appeal with the City Manager. This time limit may be extended by the City Manager for good cause and by agreement of the employee and the City Manager.

C. Hearing Procedure: The following procedures shall govern hearings on appeals of disciplinary action:

1. The City Manager shall conduct the hearing. If the City Manager files the written statement to discipline an employee that works directly for the City Manager, the City Manager at his/her discretion may appoint a third party (deemed to be qualified by the City Manager) as the hearing officer for any disciplinary hearing.

2. Hearings shall be conducted in the manner most conducive to determination of the truth, and the City Manager shall not be bound by technical rules of evidence. Decisions made shall not be invalidated by informality in the proceedings.

3. The City Manager shall make arrangements to have the hearing transcribed or recorded to preserve the proceedings and testimony. The employee may obtain a copy of the transcript or recording upon request and upon payment of any copying or transcription charges incurred by the City.

4. The City Manager shall determine the relevancy, weight and credibility of all testimony and evidence.

5. The City Manager shall base his/her findings and decision on the preponderance of the evidence presented.

6. The Department Head shall have the burden of proof. Each side will be permitted an opening statement and closing argument. The Department Head shall first present its witnesses and evidence to support the charges and disciplinary action. The employee shall then present his/her witnesses and evidence in defense. The Department Head may thereafter present witnesses and evidence in rebuttal.

7. Each side will be allowed to examine and cross-examine witnesses. All witnesses shall testify under oath. The City Manager may question any witness.

8. Both the Department Head and the employee may be represented by a designee or by legal counsel. The City Manager may obtain the legal advice of the City Attorney in performing the function of the hearing officer.

9. The City Manager is empowered to and, if requested by either side, subpoena witnesses and/or require the production of documents or other material evidence.
57 10. The City Manager may, during a hearing, grant a continuance for any reason believed to be important to the reaching of a fair and proper decision.

11. Within thirty (30) calendar days after the conclusion of the hearing, the City Manager shall prepare and serve on both sides a written decision setting forth the charges found to be sustained, and the reasons therefore, and the propriety of the disciplinary action imposed. If the City Manager finds in favor of the employee, all or part of any loss of the employee’s full compensation may be ordered restored. The decision of the City Manager shall be final and conclusive for all purposes.

F. Any legal action to challenge any decision of the City Manager must be filed in a court of competent jurisdiction no later than ninety (90) days following the date the City Manager’s written decision becomes final as provided in California Code of Civil Procedure Section 1094.6
ARTICLE 10 PROBATIONARY PERIOD
Initial Probationary Period
All represented employees hired to fill a regular City position are given a conditional appointment and must serve an initial probationary period of at least six months.

Employees hired into Water and Sewer Operator positions requiring State Certification shall remain on probation until they receive their required State Certification. The City reserves the right to extend any employee's probationary period in order to allow further time to evaluate the employee and to allow the employee to demonstrate successful job performance.

Promotional or Transfer Probationary Period
A. New Positions. An employee serving a promotional or transfer probationary period for a position within the unit covered by this MOU shall have the right to return to the employee’s prior position in the event the employee does not successfully pass the promotional or transfer probationary period. An employee serving a promotional or transfer probationary period for a position within the unit covered by this MOU shall have the right to return to the employee’s prior position in the event the employee does not find the new position satisfactory within 30 calendar days.

B. Former Positions Filled. In the event that the employee’s position has been filled by a bargaining unit employee with less bargaining unit seniority, the probationary employee shall have bumping privileges back into their original position. If the position no longer exists, the employee shall be placed in a similar vacant position. If no similar vacant position exists, the employee shall be laid off in accordance with the layoff procedures of this Memorandum of Understanding.

C. Non Bargaining Unit Position. An employee serving a promotional or transfer probationary period for a position not within the unit covered by this MOU shall have the right to return to the employee’s prior position within 60 days of the promotion or transfer 58 date but thereafter shall have no right to return to the prior position, even if the employee does not pass the promotional or transfer probationary period. An employee serving a promotional or transfer period shall be entitled to the disciplinary procedures set forth in the Employee Handbook of Personnel Rules & Regulations and to the rights and protections provided in the MOU.

D. Retention of Seniority. An employee who successfully completes the probationary period shall retain all bargaining unit seniority obtained in the prior position. For the purposes of this Memorandum of Understanding “bargaining unit seniority,” means the total length of continuous employment in one or more of the positions set forth in Attachment 1. Length of continuous employment includes employment within the position without interruption, including all days’ attendance at work and approved leaves of absence, whether earned or specially authorized. Length of continuous employment shall not include unauthorized absence, period of suspension or layoffs, or any other time when not actively engaged at work.

Example.

For example, an employee who has served five continuous years as a Water Operator I, who then is promoted to a Water Operator II shall, upon the completion of a six-month transfer probationary period, be deemed to have five and one-half years of bargaining unit seniority, assuming no unauthorized absences, periods of suspension or layoff, or other time where the employee was not actively engaged at work.

The City shall notify the Union when a bargaining unit employee completes their initial probationary period. Notification of completion shall be provided in writing and within five (5) working days of the date of completion.

ARTICLE 11 LAYOFFS
A. Seniority Based. Whenever in the sole judgment of the City it becomes necessary to lay off one or more employees, the order of layoffs for a particular position shall be on the basis of the least to the greatest bargaining unit seniority, with the least senior employee being the first to be laid off. Positions remaining which are not abolished or which shall be staffed after layoff will be occupied by employees with the greatest bargaining unit seniority.

B. Recall. Employees who have been laid off shall be placed on a layoff-reinstatement list for the position in order of greatest to least bargaining unit seniority as of the date of layoff. The list shall be maintained for a period of twelve (12) months following the layoff, and the list shall be used by the City Manager, reinstating the laid off employee with the greatest bargaining unit seniority, when a vacancy exists for the position within twelve (12) months of the date of the layoff, provided the employee is qualified for the position at the time of recall. Such qualification shall be determined at the discretion of the City Manager with reference to the job description.

C. Medical Coverage.

Retirees, laid off or terminated employees will have insurance coverage the month following such separation, provided they have qualified the prior month. 59 D. Notice
In case of layoff involving employees with seniority rights, the company will give two (2) weeks’ notice of layoffs to the employees affected and to the Union when feasible.

E. Probation upon recall
An employee recalled to the same position in accordance with section B above who has successfully completed probation prior to layoff shall not be required to go through a probationary period
ARTICLE 12 HOLIDAYS
The City observes the following paid Holidays:

New Year's Day
Martin Luther King Day (third Monday in January)
President's Day (third Monday in February)
Memorial Day (last Monday in May)
Juneteenth
Independence Day
Labor Day (first Monday in September)
Veteran's Day
Thanksgiving Day
Friday after Thanksgiving
Christmas Eve
Christmas Day
Two floating holidays will accrue each January to each employee. This holiday must be used within a year of accrual, and shall not be paid if not used during the year of accrual Holidays falling on a Saturday will be observed on the preceding Friday. Holidays falling on a Sunday will be observed the following Monday.

If an employee is required to work an actual or observed holiday as part of their regular work schedule he/she will receive the eight (8) hours of holiday pay, and in addition they will be paid overtime for the hours worked that holiday.

If the holiday falls on an employee’s scheduled day off, the employee will be entitled to eight (8) hours of holiday to be accrued as an additional floating holiday, subject to the provision of floating holiday’s detailed in this article 12. Employees on an alternate fulltime work schedule are entitled to the same number of holidays and the same amount of holiday pay granted to employees on a regular full-time work schedule.

ARTICLE 13 LEAVES OF ABSENCE
Bereavement Leave
A non-probationary employee shall be eligible for up to three (3) consecutive or nonconsecutive paid leave days, in the event of the death of a member of the immediate family. Immediate family for this purpose shall be defined as follows: spouse, child(ren), step-child, foster child, parent, spouse’s parent, brothers, sisters, spouse’s brothers and Commented [JL1]: Juneteenth
60 sisters, and employee’s or spouse’s grandparents. Leave time must be taken within sixty (60) days of the date of death. Employees may be able to take additional time using their own leave time if needed and approved by their supervisor.

Jury/Court Leave
During regular working hours, if an employee is required to serve on any jury or as a witness called to testify concerning events observed in the course and scope of City employment, the employee will receive full pay from the City. For purposes of payroll, an employee shall obtain validation from the jury clerk of the time spent on official jury duty, and provide a copy to their supervisor. The fee paid for jury duty must be given to the payroll clerk. The reimbursement for mileage will be kept by the employee. An employee being released from service prior to the end of his/her normal work day will not be required to report to work that day.

Military Leave
Military Leave provisions shall be in accordance with Military and Veterans Code Section 395.

ARTICLE 14 SICK LEAVE AND VACATION
Sick Leave
Except as otherwise provided herein, Sick Leave is to be used only for illness or injury that will hamper an employee’s ability to perform their duties or for medical or dental appointments for the employee. The following items apply to sick leave:
 Full time employees of the City will accrue eight (8) hours of sick leave with full pay for each calendar month of employment.
 There is no limit to the amount of sick days that an employee can accrue. • A physician's written statement indicating the employee's prognosis may be required by the department head at any time, including, but not limited to, circumstances in which the employee is absent for three (3) or more consecutive working days. • If an employee is sick or injured and cannot come to work, the City needs cooperation to properly cover the employee’s job. Therefore, the employee is expected to call his/her supervisor, and tell the supervisor he/she will be absent and when he/she will return to work. If the employee does not know the return date, the employee must call his/her supervisor each day within one (1) hour of the beginning of his/her regularly scheduled arrival. If the employee knows in advance he/she is going to be absent, the employee must schedule the absence with his/her supervisor at least one (1) week in advance.
• Sick leave payments to employees who are covered under California Workers' Compensation or State Disability Insurance will be reduced by the amount of disability benefits payable under such plan. In no event will an employee receive pay in excess of his regular pay.
61  Following five (5) years employment with the City (vested under PERS) unused sick leave may be credited toward retirement benefits in accordance with the rules and regulations adopted by PERS.
 When an employee accumulates more than two hundred forty (240) hours of sick leave, a maximum of eighty (80) hours of sick leave hours may be converted to vacation leave on an hour-for-hour basis, subject to the 280 hour maximum accumulation limit for vacation pay. If an employee has accumulated the maximum amount of vacation that may be accumulated, the employee may not convert any sick leave to vacation leave until the employee uses vacation leave which brings the employee below the 280-hour maximum accumulation limit for vacation leave. The conversion of sick leave to vacation leave may be done no more than once annually, based on a calendar year.
 Except as set forth in the following sentence, employees will not be paid for accrued, but unused sick leave upon termination or resignation of their employment with the City. In the event an employee has not, within one year prior to termination or resignation of employment, elected to convert sick leave to vacation leave as set forth above, and the employee has in excess of eighty (80) hours of sick leave accumulated at termination or resignation, the employee may elect to convert a maximum of eighty (80) hours of sick leave to vacation leave to be paid off upon termination or resignation of employment, provided the employee does not by this conversion exceed the 280- hour maximum accumulation for vacation leave.

Application of Sick Leave
Up to forty-eight (48) hours per calendar year of an employee's accumulated sick leave may be used by any employee if their presence is required by a member of their immediate family or their spouse's immediate family as a result of serious illness, serious injury, medical or dental appointments, or death. "Immediate family" will be limited to spouse/registered domestic partner, parent, brother, sister, child, step parent, step brother, step sister, or step child, grandparent or grandchild of the employee or to their spouse/registered domestic partner.

Vacation Time
•A full-time employee is eligible for the vacation benefits described below. •Temporary and part-time employees are not eligible to receive vacation benefits.

A. 10 12 Days - An eligible employee will earn vacation time at the rate of 6.68 hours monthly (ten (10)twelve (12) days annually), for the firsta combined sixty (60) months, (five (5) years), of employment.

B. 15 Days - An eligible employee having more than sixty (60) months (five (5) years), but less than one hundred twenty (120) months (ten (10) years), of combined service will receive one hundred twenty (120) hours (fifteen (15) days) of vacation time per year. 62 C. 20 Days - After one hundred twenty (120) months (ten (10) years) of combined service, an eligible employee will receive one hundred sixty (160) hours (twenty (20) days) of vacation time per year.

Employees returning from an involuntarily layoff shall have their combined service recognized.

An employee may not accrue more than seven (7) weeks (two hundred eight (280) hours) of paid vacation at any one time. Once an employee has accrued a total of seven (7) weeks (two hundred eighty (280) hours) of vacation, the employee will cease accruing additional vacation benefits until the employee has used a portion of his or her accrued vacation and reduces his or her balance below seven (7) weeks (two hundred eighty (280) hours). Thereafter, vacation benefits will again begin to accrue, on a prospective basis only, until the employee again reaches the seven (7) weeks (two hundred eighty (280) hours) maximum.

Vacation Leave Cash Out – One time each year, between November 1 and December 31, employees will be allowed to cash out, and receive payment for, a maximum of 40 hours of accumulated vacation time, provided (1) the employee has actually used a minimum of 40 hours of vacation time during the calendar year in which the cash out request is made, and (2) the employee retains a minimum balance of 80 hours of accumulated vacation time after the cash out occurs. Vacation time cashed out pursuant to this provision shall be subtracted from the employee’s accumulated vacation time balance when paid.

Coordination of workers’ compensation or SDI benefits
Payments for accumulated paid vacation, sick, compensatory time off, or other types of paid time off to employees who are covered under California Workers' Compensation or State Disability Insurance will be reduced by the amount of disability benefits payable under such plan. In no event will an employee receive pay in excess of his regular pay, except as permitted by Article 14 regarding vacation leave cash out.

The City will make a good faith effort to calculate and provide a written estimate to employees of the amount of accumulated leave available to be used in coordination with workers’ compensation or SDI benefits.

ARTICLE 15 FAMILY AND MEDICAL LEAVE
The City complies with California and federal law governing family and medical leaves.

The provisions of this section shall be applied in conformity with the California Family Rights Act and the federal Family and Medical Leave Act.

All employees who have worked at the City for at least twelve (12) months and a minimum of 1250 hours during the twelve (12) months prior to a request for leave are eligible for a leave of absence for the following reasons:

1. The birth of a child of the employee and to care for the child.

2. The placement of a child with the employee through adoption or a foster care program.
63 3. To care for the employee’s spouse, child, or parent if the spouse, child, or parent has a serious health condition.

4. The serious health condition of the employee that makes the employee unable to perform the functions of his or her position.

A “serious health condition” is an illness, injury, impairment or physical or mental condition that involves inpatient care in a hospital, hospice, or residential medical care facility or continuing treatment or continuing supervision by a health care provider.

Each eligible employee shall be entitled to take leave of up to twelve (12) workweeks during any twelve (12) month period for the purposes listed above. The City uses a rolling twelve (12) month period for determining eligibility for FMLA. The twelve (12) month period is measured backward from the date an employee uses any FMLA leave.

With the approval of the City Manager or designee, and on such terms as the City Manager or designee may provide, an employee may take additional leave for the purposes set forth above. An employee disabled by pregnancy, childbirth or related medical condition shall be entitled to take leave of up to four (4) months while the employee is so disabled.

Leave for pregnancy-related disability shall be distinct from the family and medical leave otherwise provided for in this section.

Entitlement to family leave for the birth of a child or the placement of a child with the employee through adoption or a foster care program shall expire twelve (12) months after the birth or placement of the child with the employee.

If both parents are employed by the City, an employee is entitled to an aggregate amount of family and medical leave for the purpose of the birth or placement of a child with the employees through adoption or a foster care program that does not exceed twelve (12) workweeks during a twelve (12) month period when added to the family and medical leave taken by the employee’s spouse for these reasons.

A family and medical leave shall be unpaid, except that an employee may use any accumulated vacation time during the leave. With the written approval of the City Manager or designee, an employee may also use accumulated sick leave time during the leave. In the event the leave is taken for the employee’s own serious health condition, the employee may use accumulated sick time during the leave and if accumulated sick leave is insufficient to cover the extent of the leave, the employee may also use accumulated vacation leave time during the leave.

The City shall maintain group health insurance coverage for employees taking family and medical leave, for a maximum of twelve (12) workweeks in a twelve-month period, at the level and under the conditions coverage would have been provided by the City if the employee had not taken the leave. In the event an employee does not return to work following a family and medical leave, the City reserves the right to recover the premiums or other sums the City paid for group health insurance coverage during the period of the employee’s leave, in accordance with California and federal law. Should an employee be granted additional leave under this policy, the City shall not be obligated to maintain group health insurance coverage beyond twelve workweeks.

All requests for family and medical leave shall be directed to the City Manager or designee 64 in writing in the form specified by the City Manager or designee. The request should include the expected start and end dates of the leave. An employee shall provide at least 30 days advance notice before the leave is to begin if the need for the leave is foreseeable. If the need for the leave is not foreseeable, the employee shall provide as much advance notice as possible. The City Manager or designee shall respond to the request for leave not later than ten working days after receiving the request. In the event the employee does not give any notice, and the employee is eligible for FMLA, and will be out for a FMLA qualifying reason for three (3) consecutive days or more, than the City will designate the leave as a FMLA leave.

Where the employee takes leave for planned medical treatment of a spouse, child or parent, or of the employee, the employee shall make a reasonable effort to schedule the treatment so as not to unduly disrupt the operation of the City.

The City may require an employee to provide medical certification of the need for a medical leave for the care of a spouse, child or parent with a serious health conditions, or for the serious health condition of the employee. The certification should contain, at a minimum, the date on which the serious health condition began and the probable duration of the condition.

If the leave is taken for the care of a spouse, child or parent with a serious health condition, the certification should also contain a statement that the employee is needed for the care of the spouse, child or parent and an estimate of the amount of time for which the employee is needed to care for the spouse, child or parent. If the leave is taken for the employee’s own serious health condition, the certification should contain a statement by the health care provider that, due to the serious health condition, the employee is unable to perform the essential functions of his or her position with the City.

If the City has reason to doubt the validity of the certification provided by the employee, it may require, at its expense, a second opinion from a health care provider designated by the City. The health care provider designated to provide a second opinion will not be one who is employed on a regular basis by the City. If the second opinion differs from the first opinion, the City may require, at its expense, that the employee obtain the opinion of a third health care provider, designed or approved jointly by the City and the employee. The opinion of the third health care provider shall be considered final and binding on the City and the employee.

An employee returning from leave taken under this section for a serious health condition of the employee may be required to submit certification from the employee’s health care provider that the employee is able to resume work without risk of injury to the employee or others. The City may require employees taking leave pursuant to this section to provide periodic reports regarding the employee’s status and intention to return to work.

Except as otherwise permitted by law, employees taking leave pursuant to this section shall be returned to the same or comparable position following the leave. 65 ARTICLE 16 WORKING OUT OF CLASS
When a position is temporarily unfilled, either due to vacancy or a leave of absence by the incumbent, another employee may be temporarily appointed by the Department Head or City Manager to perform the duties of that position. Once the employee has served in the temporary position in excess of fourteen (14) calendar days or more, the employee shall retroactively to the date of appointment receive a temporary salary that will be calculated using the current salary range for the unfilled position such that the temporary increase in salary shall be not less than 5% greater than the employee’s existing salary.

Probationary employees shall not be directed to work out of class.

ARTICLE 17 UNION MEMBERSHIP
During the term of this MOU, upon receipt of an executed voluntary written authorization, the City shall deduct Union dues from the second pay warrant of the month, beginning the second month of employment, for employees who are members of the Union. The form for this purpose shall be provided by the Union and the amounts to be deducted for Union dues shall be certified to the City by the appropriate Union official. Authorizations for dues deductions shall be revocable by the employee upon thirty days advance written notice to both the Union and to the City.

The Union hereby agrees to indemnify and hold harmless the City for any loss or damages, claims or causes of action arising from the operation of this provision of the MOU. It is also agreed that neither any employee nor the Union shall have any claim for error against the City for any deductions made or not made, as the case may be.

The City will include a notice in full-time regular status job announcements that the identified classification is union represented.

ARTICLE 18 TOOLS, UNIFORMS, AND SAFETY EQUIPMENT
Public Works field employees and Parks Maintenance workers are to wear the City uniform trousers or shorts, shirts, caps, and steel-toe safety boots during regular working hours.

The tools required for the performance of an employee's duties are provided by the City and shall be restricted to use during working hours on City business.

Footwear/Safety Glasses - Annual (12 months from date of purchase) safety footwear allowance of up to one hundred seventy-five dollars ($175.00) and/or a maximum of two hundred twenty-five dollars ($225.00) for prescription safety glasses for each public works and parks maintenance employee to purchase safety footwear and/or safety glasses. The safety allowance will be paid either on a reimbursement basis upon presentation of appropriate documentation as determined by the Administrative Services Director, or by direct payment to a city-approved vendor.

Uniform Allowance – The City shall provide an annual lump sum uniform allowance of up to six hundred and eighty-five ($685) dollars for each public works and parks maintenance employee to purchase uniforms. The uniform allowance will be paid the first week of July.
66 a. $685 Uniform allowance for qualified City employees. b. $735 for the Maintenance Supervisor, WWTP Supervisor and Water Supervisor.

ARTICLE 19 POSTING OF NOTICES
Information on City policies, personnel announcements, items of City interest, educational opportunities, and job announcements will be posted on bulletin boards. A special section will be reserved for posting of union notices at all primary places of work. All materials posted on any bulletin board must be approved in advance by the departmental supervisor.

ARTICLE 20 MANAGEMENT RIGHTS
The Union recognizes that the City has and will continue to retain, whether exercised or not, the unilateral and exclusive right to operate, administer and manage its municipal services and work force performing those services in all respects subject to this MOU.

The City has and will continue to retain exclusive decision-making authority on matters not officially and expressly modified by specific provisions of this MOU.

The exclusive rights of the City shall include, but not be limited to, the right to determine the organization of City government and the purpose and mission of its constituent agencies, to set standards of service to be offered to the public, and through its management officials to exercise control and discretion over its organization and operations, to increase or decrease the work force, to establish and effect administrative and employment rules and regulations consistent with law and specific provisions of this MOU, to recruit and select applicants for positions, to promote, transfer, and assign employees, to direct its employees, to classify and reclassify positions, to take disciplinary action for just cause, to relieve its employees from duty because of lack of work or for other legitimate reasons, to determine whether goods and services shall be made, purchased or contracted for, to determine the methods, means and personnel by which the City's services are to be provided, including the right to schedule and assign work and overtime, and to other wise act in the interest of efficient service to the community.

ARTICLE 21 LABOR MANAGEMENT COMMITTEE
The City and the Union agree to form a Joint Labor-Management Committee to study issues of mutual concern and develop strategies. Such meetings may be held quarterly, but not less than once per year. The party requesting a labor-management meeting shall provide the other an agenda at least seven (7) calendar days prior to the schedule date.

The dates and times of the meeting(s) will be mutually agreed upon by the members of the committee.

Membership shall consist of two (2) employee representatives appointed by the Union, the Administrative Services Director (or designee) and a management employee designated by the Administrative Services Director (or designee). The committee may also include the City Manager (or designee). Other employee(s) may attend by mutual agreement of the parties; a paid Teamster staff representative shall also attend. 67 It is expressly understood that the primary purpose of the labor-management meeting(s) is to discuss and provide information in an attempt to resolve issues of concern to the Union and/or the City. Joint recommendations of labor and management shall be referred to the City Manager for review and appropriate action.

ARTICLE 22 DURATION OF AGREEMENT
This Agreement shall be in effect from August 1, 2021 2022 through and including July 31, 20222023. This Agreement shall be automatically renewed from year to year thereafter, unless either party gives written notice of a desire to modify, amend or terminate same at least 60 days prior to expiration date and any anniversary date therefore
ARTICLE 23 RATIFICATION AND IMPLEMENTATION
Upon acceptance by the City Council, and the bargaining unit represented by the Union, this Memorandum of Understanding shall remain in effect until Midnight July 31, 20222023.

IN WITNESS WHEREOF, the parties hereto agree to the language of this Memorandum of Understanding. Executed on this the ______________ 12th day of August 20212022.

CITY OF SOLVANG: TEAMSTERS LOCAL 986:
______________________________ ______________________________ Xenia Bradford, City Manager Jeff Lee, Business Representative

______________________________
Nathan Giacinto, Chief Steward
_____________________________
Debbie CurtisMike Mathews, StewardCommittee
Member

68 Attachment 1

CITY OF SOLVANG

REPRESENTED EMPLOYEE CLASSIFICATIONS
Accountant
Accounting Assistant
Accounting Technician
Associate Engineer
Assistant Planner
Associate Planner
Building Permit Technician I
Building Permit Technician II
Code Enforcement Officer/Public Works Inspector
Engineering Technician
Office Assistant
Maintenance Supervisor
Lead Parks Maintenance Worker
Park Maintenance I
Park Maintenance II
Public Works Office Assistant
Lead Maintenance Worker
Maintenance I
Maintenance II
Recreation Supervisor
Recreation Clerk
Recreation Coordinator
Senior Recreation Coordinator
Senior Water Operator
Utility Billing Clerk
WWTP Operator I
WWTP Operator II
WWTP Operator III
WWTP Lead Operator/City Inspector
WWTP Collection System Operator
WWTP Supervisor
Water Lead Operator/Backflow Specialist
Water Operator I
Water Operator II
Water Supervisor
69 Formatted: Heading 6
70 2022-23 COLA 1.04
Position Range Step 1 Step 2 Step 3 Step 4 Step 5
Maintenance Worker I 105 20.84$ 22.16$ 23.47$ 24.76$ 26.05$ Parks Maintenance I 105 20.84$ 22.16$ 23.47$ 24.76$ 26.05$ Office Assistant 105 20.84$ 22.16$ 23.47$ 24.76$ 26.05$ 106 21.38$ 22.77$ 24.07$ 25.40$ 26.68$
107 21.89$ 23.29$ 24.65$ 26.02$ 27.38$
Accounting Assistant 108 22.39$ 23.86$ 25.24$ 26.64$ 28.03$ Recreation Clerk 108 22.39$ 23.86$ 25.24$ 26.64$ 28.03$ Building Permit Technician I 108 22.39$ 23.86$ 25.24$ 26.64$ 28.03$ Public Works Office Assistant 108 22.39$ 23.86$ 25.24$ 26.64$ 28.03$ Utility Billing Clerk 109 23.02$ 24.48$ 25.91$ 27.34$ 28.78$ Wastewater Collection System Operator 109 23.02$ 24.48$ 25.91$ 27.34$ 28.78$ 110 23.58$ 25.08$ 26.57$ 27.99$ 29.48$
Parks Maintenance II 111 24.17$ 25.68$ 27.22$ 28.70$ 30.22$ Accounting Technician 111 24.17$ 25.68$ 27.22$ 28.70$ 30.22$ Maintenance Worker II 111 24.17$ 25.68$ 27.22$ 28.70$ 30.22$ Building Permit Technician II 112 24.77$ 26.31$ 27.88$ 29.39$ 30.93$ WWTP Operator I 112 24.77$ 26.31$ 27.88$ 29.39$ $ 30.93 Water Operator I 112 24.77$ 26.31$ 27.88$ 29.39$ 30.93$ Recreation Coordinator 113 25.41$ 27.02$ 28.58$ 30.17$ 31.73$ Maintenance PW Lead 113 25.41$ 27.02$ 28.58$ 30.17$ 31.73$ Maintenance Parks Lead 113 25.41$ 27.02$ 28.58$ 30.17$ 31.73$ WWTP Operator II 114 26.04$ 27.68$ 29.28$ 30.92$ 32.52$ Water Operator II 114 26.04$ 27.68$ 29.28$ 30.92$ 32.52$ 115 26.67$ 28.37$ 30.02$ 31.69$ 33.34$
WWTP Operator III 116 27.34$ 29.05$ 30.78$ 32.50$ 34.18$ Senior Water Operator 116 27.34$ 29.05$ 30.78$ 32.50$ 34.18$ Engineering Technician 117 28.01$ 29.81$ 31.53$ 33.27$ 35.02$ Assistant Planner 117 28.01$ 29.81$ 31.53$ 33.27$ 35.02$ 118 28.71$ 30.54$ 32.31$ 34.13$ 35.88$
119 29.41$ 31.32$ 33.12$ 34.96$ 36.78$
Code Compliance Officer/PW Inspector 120 30.19$ 32.04$ 33.94$ 35.83$ 37.71$ 121 30.93$ 32.86$ 34.80$ 36.74$ 38.67$
Senior Recreation Coordinator 122 31.72$ 33.68$ 35.65$ 37.64$ 39.64$ Wastewater Lead Operator/City Inspector 122 31.72$ 33.68$ 35.65$ $ 37.64 39.64$ Accountant 122 31.72$ 33.68$ 35.65$ 37.64$ 39.64$
Water Lead Operator 122 31.72$ 33.68$ 35.65$ 37.64$ 39.64$ 123 32.51$ 34.56$ 36.56$ 38.60$ 40.64$
Assistant Engineer 124 33.33$ 35.40$ 37.49$ 39.56$ 41.62$ Associate Planner 125 34.16$ 36.30$ 38.41$ 40.54$ 42.69$ Maintenance Supervisor 126 35.00$ 36.31$ 39.33$ 41.54$ 43.73$ Accounting Supervisor 126 35.00$ 36.31$ 39.33$ 41.54$ 43.73$ Recreation Supervisor 126 35.00$ 36.31$ 39.33$ 41.54$ 43.73$ 127 35.87$ 37.22$ 40.34$ 42.58$ 44.81$
128 36.78$ 39.06$ 41.37$ 43.64$ 45.94$
129 37.69$ 40.08$ 42.41$ 44.76$ 47.13$
Wastewater Supervisor 130 38.64$ 41.03$ 43.45$ 45.85$ 48.29$ Water Supervisor 130 38.64$ 41.03$ 43.45$ 45.85$ 48.29$ Associate Engineer 130 38.64$ 41.03$ 43.45$ 45.85$ 48.29$ Employees are paid based on hourly rate schedule. Figures may vary slightly due to rounding.

Not all positions included in the Range Schedule are funded in the covered by the MOU Fiscal Year 2022-23.

Positions highlighted in yellow are pending union conferrence.

Positions highlighted in green are newly added positions with Fiscal Year 2021-22 budget and conferred with the union. 2022-2023 Hourly
71 Step 1 Step 2 Step 3 Step 4 Step 5
$ 3,841.07 3,612.27 $ 4,068.13 $ 4,291.73 $ 4,515.33 $
$ 3,841.07 3,612.27 $ 4,068.13 $ 4,291.73 $ 4,515.33 $
$ 3,841.07 3,612.27 $ 4,068.13 $ 4,291.73 $ 4,515.33 $
$ 3,946.80 3,705.87 $ 4,172.13 $ 4,402.67 $ 4,624.53 $
$ 4,036.93 3,794.27 $ 4,272.67 $ 4,510.13 $ 4,745.87 $
$ 4,135.73 3,880.93 $ 4,374.93 $ 4,617.60 $ 4,858.53 $
$ 4,135.73 3,880.93 $ 4,374.93 $ 4,617.60 $ 4,858.53 $
$ 4,135.73 3,880.93 $ 4,374.93 $ 4,617.60 $ 4,858.53 $
$ 4,135.73 3,880.93 $ 4,374.93 $ 4,617.60 $ 4,858.53 $
$ 4,243.20 3,990.13 $ 4,491.07 $ 4,738.93 $ 4,988.53 $
$ 4,243.20 3,990.13 $ 4,491.07 $ 4,738.93 $ 4,988.53 $
$ 4,347.20 4,087.20 $ 4,605.47 $ 4,851.60 $ 5,109.87 $
$ 4,451.20 4,189.47 $ 4,718.13 $ 4,974.67 $ 5,238.13 $
$ 4,451.20 4,189.47 $ 4,718.13 $ 4,974.67 $ 5,238.13 $
$ 4,451.20 4,189.47 $ 4,718.13 $ 4,974.67 $ 5,238.13 $
$ 4,560.40 4,293.47 $ 4,832.53 $ 5,094.27 $ 5,361.20 $
$ 4,560.40 4,293.47 $ 4,832.53 $ 5,094.27 $ 5,361.20 $
$ 4,293.47 $ 4,560.40 $ 4,832.53 $ 5,094.27 $ 5,361.20
$ 4,404.40 $ 4,683.47 $ 4,953.87 $ 5,229.47 $ 5,499.87
$ 4,404.40 $ 4,683.47 $ 4,953.87 $ 5,229.47 $ 5,499.87
$ 4,404.40 $ 4,683.47 $ 4,953.87 $ 5,229.47 $ 5,499.87
$ 4,513.60 $ 4,797.87 $ 5,075.20 $ 5,359.47 $ 5,636.80
$ 4,513.60 $ 4,797.87 $ 5,075.20 $ 5,359.47 $ 5,636.80
$ 4,622.80 $ 4,917.47 $ 5,203.47 $ 5,492.93 $ 5,778.93
$ 4,738.93 $ 5,035.33 $ 5,335.20 $ 5,633.33 $ 5,924.53
$ 4,738.93 $ 5,035.33 $ 5,335.20 $ 5,633.33 $ 5,924.53
$ 4,855.07 $ 5,167.07 $ 5,465.20 $ 5,766.80 $ 6,070.13
$ 4,855.07 $ 5,167.07 $ 5,465.20 $ 5,766.80 $ 6,070.13
$ 4,976.40 $ 5,293.60 $ 5,600.40 $ 5,915.87 $ 6,219.20
$ 5,097.73 $ 5,428.80 $ 5,740.80 $ 6,059.73 $ 6,375.20
$ 5,232.93 $ 5,553.60 $ 5,882.93 $ 6,210.53 $ 6,536.40
$ 5,361.20 $ 5,695.73 $ 6,032.00 $ 6,368.27 $ 6,702.80
$ 5,498.13 $ 5,837.87 $ 6,179.33 $ 6,524.27 $ 6,870.93
$ 5,498.13 $ 5,837.87 $ 6,179.33 $ 6,524.27 $ 6,870.93
$ 5,498.13 $ 5,837.87 $ 6,179.33 $ 6,524.27 $ 6,870.93
$ 5,498.13 $ 5,837.87 $ 6,179.33 $ 6,524.27 $ 6,870.93
$ 5,635.07 $ 5,990.40 $ 6,337.07 $ 6,690.67 $ 7,044.27
$ 5,777.20 $ 6,136.00 $ 6,498.27 $ 6,857.07 $ 7,214.13
$ 5,921.07 $ 6,292.00 $ 6,657.73 $ 7,026.93 $ 7,399.60
$ 6,066.67 $ 6,293.73 $ 6,817.20 $ 7,200.27 $ 7,579.87
$ 6,066.67 $ 6,293.73 $ 6,817.20 $ 7,200.27 $ 7,579.87
$ 6,066.67 $ 6,293.73 $ 6,817.20 $ 7,200.27 $ 7,579.87
$ 6,217.47 $ 6,451.47 $ 6,992.27 $ 7,380.53 $ 7,767.07
$ 6,375.20 $ 6,770.40 $ 7,170.80 $ 7,564.27 $ 7,962.93
$ 6,532.93 $ 6,947.20 $ 7,351.07 $ 7,758.40 $ 8,169.20
$ 6,697.60 $ 7,111.87 $ 7,531.33 $ 7,947.33 $ 8,370.27
$ 6,697.60 $ 7,111.87 $ 7,531.33 $ 7,947.33 $ 8,370.27
$ 6,697.60 $ 7,111.87 $ 7,531.33 $ 7,947.33 $ 8,370.27
2022-2023 Monthly
72 Agenda Item: 6
Solvang City Council STAFF REPORT
PREPARED BY: Xenia Bradford, City Manager
MEETING DATE: August 22, 2022
SUBJECT: Resolution Setting Pay Ranges and Benefits for Unrepresented Employees Effective August 1, 2022.

RECOMMENDATION:
a. Approve Resolution setting pay ranges and benefits for unrepresented employees effective August 1, 2022; and,
b. Authorize the City Manager to process a budget adjustment in the total amount of $53,000 to various salary and benefits accounts.

DISCUSSION:

The proposed recommendations are in alignment with the City’s Financial Plan adopted for Fiscal Year 2022-23. The range schedules shown in Attachment A are representative of approved by the City Council unpresented positions to be funded this fiscal year.

The City of Solvang has historically applied the same changes to pay and benefits for unrepresented employees as represented employees via a resolution.

The City’s negotiation representative, City Manager Xenia Bradford, has reached an agreement with the Union Teamsters Local 986. The Memorandum of Understanding is presented to Council approval tonight as a separate item.

The negotiated increases in benefits are:
• 4.0% Cost of Living Increase
• Increase Housing Allowance from $500 to $600 monthly cash benefit • Increase Health Insurance benefit for employee only to $1,000 per month City contribution • Increase health Insurance opt out cash benefit from $600 to $800 per month • Increase vacation leave for 1-5 years tenured employees from 6.6 hours accrual to 8 hours accrual monthly
The resolution does not cover the City Manager.

ALTERNATIVES:

Council could not approve the increases in benefits for unrepresented employees or adopt alternative levels of benefits or provide staff with additional policy direction.

FISCAL IMPACT:

Total increase in compensation results in $53,000 above assumptions included in the adopted budget for Fiscal Year 2022-23. A budget adjustment is requested.

ATTACHMENTS:

A - Resolution
73 RESOLUTION NO. 22-1190

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOLVANG

CALIFORNIA SETTING AND AMENDING THE RANGE SCHEDULE AND
BENEFITS FOR NON-REPRESENTED EMPLOYEES EFFECTIVE AUGUST 1, 2022 WHEREAS, the City Council has approved a Memorandum of Understanding (MOU) between Teamsters Union Local 986 and the City of Solvang effective August 1, 2022 to June 30, 2023 which includes salary and other fringe benefits to be provided to the City's represented employees; and
WHEREAS, the City Council desires to provide the same benefits included in Articles 5, 6, and 12-15 of the MOU to those employees that are unrepresented; and WHEREAS, the City Council desires to provide the same housing allowance benefit included in Article 4 to those employees that are unrepresented; and WHEREAS, the City Council desires to provide an allowance to non-represented management employees for the business use of their personal cell phones; and WHEREAS, the City Council desires to establish the salary range schedules as set forth in Exhibit A attached hereto and incorporated herein of this resolution effective August 1, 2022; and
WHEREAS, the City Council desires to establish the City of Solvang Non-Represented Employee Benefits as set forth in Exhibit B attached hereto and incorporated herein of this resolution effective August 1, 2022.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SOLVANG DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. That the City Council of the City of Solvang hereby approves those salary and fringe benefits set forth in the attached Exhibit A and Exhibit B for non-represented employees, and as otherwise necessary so as not to affect the exempt status of non-represented employees.

SECTION 2. That to the extent any prior resolutions of the City Council conflict with this resolution, this resolution shall control.

SECTION 3. The City Clerk shall certify to the passage and adoption of this resolution and shall enter the same in the Book of Original Resolutions.

PASSED, APPROVED, AND ADOPTED on this 22nd day of August 2022. ______________________________
Charlie Uhrig, Mayor
APPROVED AS TO FORM: ATTEST:
______________________________ ______________________________ Dave Fleishman, City Attorney Annamarie Porter, City Clerk 74 STATE OF CALIFORNIA )
COUNTY OF SANTA BARBARA ) ss

CITY OF SOLVANG )
I, Annamarie Porter, City Clerk of the City of Solvang, California do hereby certify that Resolution No. 22- 1190 was passed and adopted by the City Council of the City of Solvang at a regular meeting of said City Council held on the 22nd day of August 2022, and thereafter signed and approved by the Mayor and attested by the City Clerk, and that said resolution was adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Annamarie Porter, City Clerk
75 COLA 1.0400
Position Range Step 1 Step 2 Step 3 Step 4 Step 5 Step 1 Step 2 Step 3 Step 4 Step 5 114 26.04 $ 27.68 $ 29.28 $ 30.92 $ 32.52 $ 4,513.60 $ 4,797.87 $ 5,075.20 $ 5,359.47 $ 5,636.80 $ Marketing and Events Manager 129 37.69 $ 40.08 $ 42.41 $ 44.76 $ 47.13 $ 6,532.93 $ 6,947.20 $ 7,351.07 $ 7,758.40 $ 8,169.20 $ 131 39.58 $ 42.07 $ 44.53 $ 47.01 $ 49.48 $ 6,860.53 $ 7,292.13 $ 7,718.53 $ 8,148.40 $ 8,576.53 $ 132 40.59 $ 43.11 $ 45.66 $ 48.22 $ 50.72 $ 7,035.60 $ 7,472.40 $ 7,914.40 $ 8,358.13 $ 8,791.47 $ 133 41.58 $ 44.18 $ 46.81 $ 49.41 $ 51.99 $ 7,207.20 $ 7,657.87 $ 8,113.73 $ 8,564.40 $ 9,011.60 $ Management Analyst 134 42.63 $ 45.31 $ 47.96 $ 50.63 $ 53.28 $ 7,389.20 $ 7,853.73 $ 8,313.07 $ 8,775.87 $ 9,235.20 $ Human Resources Manager 134 42.63 $ 45.31 $ 47.96 $ 50.63 $ 53.28 $ 7,389.20 $ 7,853.73 $ 8,313.07 $ 8,775.87 $ 9,235.20 $ 135 43.70 $ 46.45 $ 49.16 $ 51.89 $ 54.60 $ 7,574.67 $ 8,051.33 $ 8,521.07 $ 8,994.27 $ 9,464.00 $ 136 44.78 $ 47.62 $ 50.42 $ 53.19 $ 55.99 $ 7,761.87 $ 8,254.13 $ 8,739.47 $ 9,219.60 $ 9,704.93 $ 137 45.93 $ 48.80 $ 51.67 $ 54.53 $ 57.39 $ 7,961.20 $ 8,458.67 $ 8,956.13 $ 9,451.87 $ 9,947.60 $ 138 47.09 $ 49.99 $ 52.93 $ 55.89 $ 58.83 $ 8,162.27 $ 8,664.93 $ 9,174.53 $ 9,687.60 $ 10,197.20 $ 139 48.27 $ 51.25 $ 54.27 $ 57.28 $ 60.31 $ 8,366.80 $ 8,883.33 $ 9,406.80 $ 9,928.53 $ 10,453.73 $ 140 49.45 $ 52.51 $ 55.61 $ 58.70 $ 61.77 $ 8,571.33 $ 9,101.73 $ 9,639.07 $ 10,174.67 $ 10,706.80 $ 140 49.45 $ 52.51 $ 55.61 $ 58.70 $ 61.77 $ 8,571.33 $ 9,101.73 $ 9,639.07 $ 10,174.67 $ 10,706.80 $ 141 50.64 $ 53.81 $ 57.02 $ 60.13 $ 63.32 $ 8,777.60 $ 9,327.07 $ 9,883.47 $ 10,422.53 $ 10,975.47 $ Planning Manager 142 51.94 $ 55.16 $ 58.42 $ 61.65 $ 64.91 $ 9,002.93 $ 9,561.07 $ 10,126.13 $ 10,686.00 $ 11,251.07 $ City Clerk 142 51.94 $ 55.16 $ 58.42 $ 61.65 $ 64.91 $ 9,002.93 $ 9,561.07 $ 10,126.13 $ 10,686.00 $ 11,251.07 $ 143 53.21 $ 56.56 $ 59.88 $ 63.22 $ 66.54 $ 9,223.07 $ 9,803.73 $ 10,379.20 $ 10,958.13 $ 11,533.60 $ Administrative Services Director 144 54.57 $ 57.98 $ 61.39 $ 64.80 $ 68.21 $ 9,094.80 $ 9,663.33 $ 10,231.87 $ 10,800.40 $ 11,368.93 $ Planning Director 144 54.57 $ 57.98 $ 61.39 $ 64.80 $ 68.21 $ 9,094.80 $ 9,663.33 $ 10,231.87 $ 10,800.40 $ 11,368.93 $ Public Works Director/City Engineer 144 54.57 $ 57.98 $ 61.39 $ 64.80 $ 68.21 $ 9,458.80 $ 10,049.87 $ 10,640.93 $ 11,232.00 $ 11,823.07 $ Utilities Director 144 54.57 $ 57.98 $ 61.39 $ 64.80 $ 68.21 $ 9,458.80 $ 10,049.87 $ 10,640.93 $ 11,232.00 $ 11,823.07 $ 145 55.91 $ 59.40 $ 62.92 $ 66.42 $ 69.95 $ 9,691.07 $ 10,296.00 $ 10,906.13 $ 11,512.80 $ 12,124.67 $ 151 63.07 $ 67.00 $ 70.94 $ 74.88 $ 78.84 $ 10,932.13 $ 11,613.33 $ 12,296.27 $ 12,979.20 $ 13,665.60 $ City Manager 1001 - $ - $ - $ - $ 84.13 $ - $ - $ - $ - $ 14,582.53 $ Employees are paid based on hourly rate schedule. Figures may vary slightly due to rounding.

Ann Date: 8/1/22 Total
2022-23 Hourly 2022-23 Monthly

UNREPRESENTED EMPLOYEES PAY RANGE SCHEDULE PROOSED
City of Solvang Full Time Employee Benefits
The following benefits are available to full-time employees. The Employee Handbook & MOU provide information in greater detail.

Retirement:

California Public Employees Retirement System (CalPERS) “Classic Members”: 2.5% at 55
Employer pays 8% Employee Share
Employees pay 8% of the Employer Share
“PEPRA MEMBERS/Non-Classic” (members new to CalPERS after 1/1/13):
2% at age 62
Employer pays 7.874%
Employee pays 7.25%
The City participates in Social Security.

Housing Allowance - $600.00 per month.

Medical, Dental, Vision and Life Insurance:

The City offers both PPO and HMO medical plans, in addition to dental, vision and group term life benefits. The City provides Section 125 Cafeteria plan which provides for the following:
$1,000/month for Employee only coverage,
75% of the premium for employees enrolled in Employee + 1 75% of the premium for employees enrolled in Employee + Family Life Insurance is provided for up to 1x the employee’s annual salary, with a minimum amount of $50,000.

If you opt-out and purchase medical insurance elsewhere, the City provides a Cafeteria amount of $800.00 /month.

Long Term Disability
The City provides a long term disability benefit at no cost to the employee.

Vacation Time:

Employees receive 12 days per year, increasing to 15 days after five years of service, and 20 days after 10 years of service.

Holidays:

Employees receive 12 days per year, and two floating holidays.

Sick Leave:

Employees receive 12 days per year with unlimited accumulation.

Exhibit B
77 Administrative Leave:

Management employees receive 80 hours per year.

Deferred Compensation:

The City offers deferred compensation plans for employees to set aside a portion of their salary on a pre-tax or after tax basis to supplement retirement.

Flexible Benefit Program
A Flexible Spending plan is available which allows employees to set aside pre-taxed dollars for reimbursement of out-of-pocket health care expenses and child care costs.

Auto Allowance:

Auto allowance available for the City Manager.

Cell Phone
Either provided to the City Manager or Department Heads are eligible for a $50/mo Cell Phone Allowance.
78 Agenda Item: 7
Solvang City Council STAFF REPORT
PREPARED BY: Xenia Bradford, City Manager
David Fleishman, City Attorney
MEETING DATE: August 22, 2022
SUBJECT: Parking In-Lieu Regulations Policy Discussion
RECOMMENDATION:

Receive a presentation on City of Solvang parking in-lieu regulations and provide policy direction if desired.

DISCUSSION:

This item is presented to Council per prior Council general direction to bring forth this discussion. The parking requirement is imposed by the Municipal Code, and a developer generally has the option of either providing on-site parking for the development, or paying an in-lieu fee that can be used by the City to acquire and construct parking facilities. Recently, the City Council reviewed a request for a waiver of parking in-lieu fees applicable to a business due to intensification of use. The City Council made a finding there was no reasonable relationship or nexus between the parking impacts of the development and the amount of the parking in-lieu fee that was charged to the development. As such, the business was permitted to intensify its use without having to either provide additional parking or pay the in-lieu fee.

Several other businesses have been requesting intensification of use, which will likely result in requirements for additional parking and/or parking in-lieu payments.

The parking in-lieu fees currently in effect were established by Resolution 94-326 in 1994. As set forth in that Resolution, “[t]he purpose of the In-Lieu Fee is to raise revenue for constructing a new parking facility on property owned by the City on Oak Street…to accommodate additional parking demand generated by new retail and commercial development within the City. The estimated cost of constructing the Parking Facility is $904,000.” Under this program, the City had collected a total of $538,517. The fees have been fully expanded at this date primarily for purchase of Parking Lot 5. There are also a number of outstanding financing agreements by which property owners are making payments on in-lieu fees applied to their projects.

During the height of the COVID-19 pandemic, outdoor eating spaces were encouraged throughout the commercial area. This included the closure of Copenhagen Drive with the parklets being installed in public right-of-way. Also, the city issued temporary encroachment permits along sidewalks and other right-of-way areas. These outdoor eating areas did not require additional parking as it was an alternative to the indoor seating areas that could not be used during COVID-19.

Now that businesses can use indoor areas, some businesses wish to keep the outdoor patios, which is an intensification of use requiring an analysis of additional parking needs. The City Council took this situation into consideration by adopting several amendments to the ordinance in 2020 and 2022, which amended Section 11-7A-1(B) of the Solvang Municipal Code to allow the Planning Manager to consider application of the in-lieu program to these businesses. However, the in-lieu fee program in Section 11- 11-9 does not expressly discuss application of this fee to restaurants, cafes and other similar businesses.

It is currently limited to retail and general commercial establishments. In addition, Section 11-11-7 79 imposes different parking requirements on restaurants than it does for retail and general commercial developments as noted in the table below:

Hotels/motels 1 space per guestroom and 1 space per 5 employees Restaurants, cafés, taverns, etc. 1 space per 300 square feet of space devoted to patrons and 1 space per 2 employees
Business and professional offices such as
banks, lawyers’ offices, etc.
1 space per 300 square feet of gross floor area
Retail business and general commercial 1 space per 500 square feet of gross floor area except as provided in section 11-11-9 of this chapter
Furniture and appliance stores, ventilating,
building supply, hardware, motor vehicle
and machinery sales and service
1 space per 1,000 square feet of gross floor area
Hospitals 1 space per 3 beds and 1 space per 3 employees Convalescent hospitals, sanatoriums and
rest homes
1 space per 2 beds and 1 space per 3 employees
Medical clinics, medical and dental offices 1 space per 200 square feet of gross floor area The City is also in the last stages of a Comprehensive General Plan Update, which is expected to be adopted in the Winter of 2023. The General Plan Update will provide updated policies and programs to address parking needs. Based on the policies set within the General Plan, the City will conduct an impact fee study to fund future capital improvement projects to address parking needs.

In the meantime, staff only recommends that the City Council consider directing staff to develop minor modifications to Title 11, namely:

1. Clarify applicability of section 11-11-9 In-lieu parking fees to restaurants, cafes, taverns, etc. as listed in section 11-11-7.

2. Clarify required number of spaces as prescribed by section 11-11-7 and modify section 11-11-9 in alignment with specific use requirements for parking calculations.

The proposed modifications to Title 11 will be required to be reviewed by the Planning Commission per the Municipal Code. The Planning Commission would then make recommendations for City Council consideration.

ALTERNATIVES:

Council could take no action.

FISCAL IMPACT:

There is no fiscal impact due to staff’s recommendations except for some additional legal counsel expense to develop recommended modifications to the ordinance.

ATTACHMENTS:

A. Resolution 94-326
80 81
82 83
84 85
Agenda Item: 8
Solvang City Council STAFF REPORT
PREPARED BY: Xenia Bradford, City Manager
Jose Acosta, Utilities Director
MEETING DATE: August 25, 2022
SUBJECT: Language Modifications to Regulations During Drought Conditions RECOMMENDATION:

Approve language modifications to resolution setting standards for drought stage 2 penalties.

DUSCUSSION:

At the June 11, 2022, meeting the City Council adopted a resolution setting parameters for increased rates and penalties applicable to Stage Two of the City’s drought regulations. A stage two drought ordinance is also mandated by the Governor of California under Executive Order (EO) N-7-22. The whole State is experiencing extreme drought conditions. The City is ordered by the EO to achieve a 20% reduction in water usage across the State.

Staff has reviewed data used for compilation of the drought regulations per city code and is recommending a minor change in the language defining the “benchmark year” to ensure that only preCOVID 19 consumptions levels are captured in the base year. Currently the benchmark year language is in effect for commercial/industrial/institutional, irrigation, and multifamily residential/mobile home customers. The current benchmark year selected is FY 2019/2020 data. This benchmark year was selected as reference to the last year that was referenced as a normal water/rainfall year. Staff is recommending changing the language to reference the benchmark years as CY 2019, this information will be a more accurate reference year. Staff believes using information from the first half of 2020 could skew the data, as the City, State, and Nation were under unusual circumstances, during the COVID pandemic.

The resolution also calls for a 20% reduction in single family residential (SFR) user consumption. The threshold for single family residential has been moved away from comparing to consumption in a given year to average single family consumption instead. During the 2021 rate study it was determined, based on CY 2020 consumption data, that the average usage for SFR customers was 18 hundred cubic feet (HCF), within stage two of the drought policy this figure is 14HCF. The range for SFR customers was between 165HCF (11,968 gallons) on the high end and 2HCF (1,498 gallons) on the low end. Staff recommended using the average consumption figure to determine allocations within each stage of the drought policy.

As a reference on water usage, nationally, throughout the state, and city, below are some figures for water consumption in gallons per capita per day(GPCD). GPCD is based on water used by individual users each period, typically based on total usage divided by number of users. The GPCD is based on information provided by the Environmental Protection Agency (Nationally), California Department of Water Resources(State), and City of Solvang Water Billing(City). Below are the GPCD for each:
86 Locality GPCD Additional Information
National Approx. 75 GPDC - Based on EPA website the
average family consumes a
little more than 300 Gallons
per day.
- Assuming the average
family is four persons per
household
State 48 GPDC -Based on DWR website data
City 112 GPDC - Based on the average SFR
use during CY 2020
- Assuming the average
family is four persons per
household
Based on the data, the City of Solvang SFR customers have consumed water at a higher GPCD level that the national and State levels. City water production and consumption figures have also shown a trend of increasing since 2016.

Below are figures showing the water production, this is water produced from city wells, state water allotments, and purchased water from ID#1. Consumption figures are numbers provided by utility billing:

Year Production Ac-Ft Consumption Ac-ft
2012 1,433 1,383
2013 1,595 1,453
2014 1,344 1,213
2015 1,074 983
2016 1,097 990
2017 1,182 1,107
2018 1,235 1,159
2019 1,177 1,114
2020 1,285 1,223
2021 1,304 1,242
Average 1,273 1,187
Thus, citywide the City is not achieving a 20% reduction. The changes to Drought Stage 2 Ordinance adopted on July 11, 2022 tightening regulations are anticipated to be more effective in achieving overall water consumption reduction.

The City’s water supply is derived from wells and State allocations. The State Water deliveries have substantially decreased, we were allocated only 5% of total allocation, 75 ac/ft of a total 1500 ac/ft, for calendar year 2022. The Department of Water Resources (DWR) is anticipating a very dry winter for 2022/23 and forecasting a 0% allocation to all purveyors for CY 2023. Staff is working towards maintaining a minimal carryover from our current allotments for CY 2023. This carryover water will need to be used as a supplemental source if we are given a 0% allocation. The city may also collaborate with ID#1 for purchased supplemental water if needed.

The City Council approved $675,000 for supplemental water purchases; however, despite putting in bids for all available resources through CCWA, the City has not been able to secure additional sources of water to purchase.

The City’s wells have experienced a 43% reduction since March of 2022, with the inability to run the two river wells, Wells 3 & 7. The wells cannot be used during the very dry river flow levels. We are awaiting the releases from Cachuma Lake to reach our areas of influence and allow for proper recharge of the aquifers. At the time of recharge staff will resume operation of these wells and pause our use of 87 State Water allocations. Limitations with the city’s-maintained water supplies are placing a stress on these facilities and a need to use our State Water allocations.

During the Council goal setting meeting the number one goal was for the city to seek ways of becoming water resilient and dependence. Staff is currently evaluating all possible options for addition of water production wells within our system to meet this goal. But during these drastic drought conditions it is imperative for the consumers to implement and sustain conservation efforts. Staff is working towards protecting and maintaining our limited water resources, all while ensuring the safety, health, and adequate supplies of our consumers.

ALTERNATIVES:

City Council could direct staff to develop recommendations for commercial, industrial, and multi-family customers based on average usage similar to single family residential modified regulations. Applying the threshold to average usage eliminates the inequities in situations where a business did not exist during the benchmark year which essentially allows the customer not to be subject to the regulations.

FISCAL IMPACT:

There is no immediate impact in amending the regulations. However, the policies may impact the amount of overall fees charged. If effective, the regulations will also minimize further expenditures to purchase supplemental water of water from ID1, which is substantially most costly.

ATTACHMENTS:

A. Resolution No, 22-1186
B. Exhibit A- Stage 2 Drought Regulations
C. Water and Sewer Rate and Drought Ordinance Penalty FAQs 88 RESOLUTION NO. 22-1186

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOLVANG, CALIFORNIA,

AFFIRMING THE STAGE TWO DROUGHT CONDITIONS AND ADOPTING AMENDED MUNICIPAL CODE SECTION 9-3D-3 SUBSECTION B MANDATORY STAGE TWO

REGULATIONS
WHEREAS, in California, water year 2021 was dry, and the winter of 2022 was very dry; and
WHEREAS, the 2021 State Water allocation issued by the Department of Water Resources in March 2021 is only 5% which matches the historic record low allocation; and WHEREAS, on April 12, 2021 the Solvang City Council declared a Stage One Drought Condition; and
WHEREAS, on May 10, 2021 Governor Newsom declared a Drought Emergency for several counties within the State including Santa Barbara County; and WHEREAS, due to the statewide drought conditions the availability of supplemental water for purchase in 2022 will be very limited; and
WHEREAS, long-range rainfall projections for Southern California for winter 2022 are forecast by the National Oceanic & Atmospheric Administration (NOAA) to be below average; and
WHEREAS, in the past it has taken multiple "wet" years for Santa Barbara County water purveyors to recover from major droughts; and
WHEREAS, since the introduction of State Water, the City has relied heavily each year on State Water as its primary source of water supply; and WHEREAS, the City of Solvang is facing some uncertainty with respect to water supply; and
WHEREAS, the City of Solvang on August 23, 2021 declared a Stage Two Drought Condition by Resolution No. 21-1145, per Municipal Code Section 9-3D-3, which would activate mandatory water conservation efforts with penalties and mandatory irrigation time of use restrictions.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SOLVANG DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. That the City of Solvang hereby adopts the amended Mandatory Stage Two Drought Regulations, per City Code Section 9-3D-3 attached and included herein as Exhibit A.

SECTION 2. Constitutionality. If any portion of this resolution is declared invalid or unconstitutional then it is the intention of the City Council to have passed the entire Resolution and all its component parts, and all other sections of this resolution shall remain in full force and effect.
89 SECTION 3. Effective Date. That this resolution shall be effective immediately upon adoption.

SECTION 4. The City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions.

PASSED, APPROVED, AND ADOPTED on this 11th day of July 2022. ______________________________
Charlie Uhrig, Mayor
APPROVED AS TO FORM: ATTEST:
______________________________ ______________________________ Dave Fleishman, City Attorney Annamarie Porter, City Clerk 90 STATE OF CALIFORNIA )
COUNTY OF SANTA BARBARA )ss

CITY OF SOLVANG )
I, Annamarie Porter, City Clerk of the City of Solvang, California do hereby certifythat Resolution No. 22-1186 was passed and adopted by the City Council of the City of Solvang at a regular meeting of said City Council held on the 11th day of July 2022, and thereafter signed and approved by the Mayor and attested by the City Clerk, and that said resolution was adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Annamarie Porter, City Clerk
91 EXHIBIT A
STAGE 2 DROUGHT REGULATIONS
Provision 1 of Stage Two Drought Regulations shall take effect beginning immediately following the reading of water meters in August of 2022 and shall be reflected on the September 2022 water bills. All other provisions of the Stage Two Drought Regulations shall take effect August 1, 2022.

Stage Two Drought Regulation shall remain in effect until such time as they are cancelled by resolution of the Solvang City Council.

Municipal Code Section 9-3D-3: REGULATIONS DURING DROUGHT CONIDIONS:

Subsection B- Mandatory Stage Two Regulations (subject to penalties)

1. Mandatory reduction in water use from average monthly water usage by all customers of 20% based on customer class as follows (benchmark year is fiscal calendar year 2019-20):
a. Single family residential customers water usage penalties shall be tiered with no penalty for the allowed residential usage as determined by City Council resolution and increasing to 1.5 times the current water rate for any usage over 14 HCF/Month and 2.0 times the current water rate for that amount over the third tier.
b. Commercial/industrial/institutional customers water usage penalties shall be as follows:
i. 0-80% of usage compared to the same month in the benchmark year- No penalty:

Current water rate.
ii. >80% of usage compared to the same month in the benchmark year- Penalty =

2.0x current water rate, and one-time warning. Second month and each addition month over = $1,000 penalty.
c. Irrigation only customers water usage penalties shall be as follows:
i. 0-50% of usage compared to the same month in the benchmark year- No penalty:

Current water rate.
ii. >50% of usage compared to the same month in the benchmark year- Penalty =

2.0x current water rate, and one-time warning. Second month and each addition month over = $500 penalty.
d. Multi-family residential/mobile home customers water usage penalties shall be as follows:
i. 0-90% of usage compared to the same month in the benchmark year- No penalty:

Current water rate.
ii. >90% of usage compared to the same month in the benchmark year- Penalty =

1.5x current water rate.

2. Outdoor irrigation of ornamental landscapes or turf shall be limited to no more than two days per week. Watering shall be restricted to Mondays and Thursdays for addresses ending in even numbers, and to Tuesdays and Fridays for addresses ending in odd numbers.

3. The use of water for flushing of water mains, and fire department training exercises shall be allowed only upon written approval of the City Manager.

4. The use of water in a fountain or other decorative water feature, except where the water is part of a recirculating system, is prohibited.

5. The penalty for a second violation of any Stage One or Stage Two Drought Regulations shall be set by City Council resolution (currently $100 per occurrence), after a written warning upon first violation.

6. Each of Stage One Drought Regulations set forth in Subsections A1 through A8 of this section shall remain in force where not in conflict with the provisions of this Subsection B. 92 Water and Sewer Rate and Drought Ordinance Penalty FAQs Solvang utility customers,
As you are likely aware, the City Council recently adopted revised water and sewer rates. These new rates (effective August 1, 2022) will impact the water and sewer charges over the next five years. We have prepared this Frequently Asked Questions (FAQ) guide to provide more information regarding these changes.

As always, we are here to answer any questions and invite you to contact us in the following methods:
• For questions regarding the drought ordinance and penalties, contact Jose Acosta, Utilities Director, at [email protected] or by phone at 805-688-5575 x 222. • For questions regarding your individual account and how you may be impacted by the rates, please contact us by email at [email protected] or by phone at 805-688-5575 x 202 • Feel free to reach us in person at City Hall (1644 Oak St.) on Monday – Friday from 8am – 5 pm, by email at [email protected], or by phone at 805-688-5575.

1. How were water and sewer rates set?
The City of Solvang contracted with HDR Engineering to complete a comprehensive study for both the water and sewer rates. The rate study reviewed the current revenues of both enterprise funds, planning for future growth and development, review of infrastructure and equipment capital improvement plans, and long-term financial stability. A copy of both studies can be found at:

Water Rate Study Link: https://www.cityofsolvang.com/DocumentCenter/View/3345/City-of-Solvang---WaterRate-Study-Final-Report---June-2022 Wastewater(Sewer) Rate Study Link: https://www.cityofsolvang.com/DocumentCenter/View/3346/City-ofSolvang---Wastewater-Rate-Study-Final-Report---June-2022?bidId=

2. What is a CCF? What is an HCF?
Different utilities use different units for measuring water use.

The most common units are centum cubic feet (CCF) and the gallon. A CCF, also called an HCF (hundred cubic feet), represents one hundred cubic feet of water. The first "C" comes from the Roman word for hundred, "centum.” This is the most common unit used by both water and natural gas utilities. But you may be more familiar with the other unit, the gallon. One CCF, or HCF, is equal to 748 gallons.

Attachment C
93 3. When do the new rates take effect?
The new rates took effect August 1, 2022.

4. What is the Drought Ordinance?
The City Code specifies measures that must be adopted, by resolution of the City Council, to promote water conservation and protect the water supplies of the City for its constituents and visitors. Within the code there are four stages outlining the regulations in effect during drought conditions. This section of the Code can be located at:
https://library.qcode.us/lib/solvang_ca/pub/municipal_code/item/title_9-chapter_3-article_d-9_3d_3

5. What stage is currently being enforced for City customers? The City Council declared a Stage Two Drought Condition by Resolution No. 21-1145 on August 23, 2021. The City Council adopted the amended Stage Two Drought Regulation on July 11, 2022. The State of California has also required all agencies to enter Stage Two of their Water Shortage Contingency Plans.

6. What penalties are levied during the Stage Two Drought Condition? Below is a table, briefly explaining penalties during Stage Two:

STAGE II REGULATIONS
Customers: All Customers as
Described
Mandatory
Reduction
Target
No Penalties Trigger for
Penalty at

1.5x
Trigger for
Penalty at 2.0x
Second Month
and Each
Additional Month
Single Family Residential
Allocation:
14 HCF/Month
20% Any usage up
to
14HCF/Month
Any usage
over 14
HCF/Month,
up to Tier 3
Any usage
entering and
above Tier 3
N/A
Commercial/ Industrial/
Institutional
20% Any usage up
to 80% of
benchmark
N/A >80% of
benchmark usage
$1,000
Irrigation 50% Any usage up
to 50% of
benchmark
N/A >50% of
benchmark usage
$500
Multifamily
Residential/Mobile Home
10% Any usage up
to 90% of
benchmark
>90% of
benchmark
usage

N/A N/A
94 7. How are benchmarks set for all customer classes?
Benchmarks have been implemented as follows:

A. Single Family Residential (SFR)- Based on the recent rate study it was determined the average usage for SFR was 18 HCF/month. A 20% mandatory reduction sets the benchmark at 14 HCF/month while in Stage Two.

B. Commercial/Industrial/Institutional- The benchmark is set based on calendar year 2019 usages for each customer, with a mandatory 20% reduction.

C. Irrigation- The benchmark is set based on calendar year 2019 usages for each customer, with a mandatory 50% reduction.

D. Multifamily Residential/Mobile Home- The benchmark is set based on calendar year 2019 usages for each customer, with a mandatory 10% reduction.

8. Was there an opportunity for public comment and outreach regarding the Water and Sewer Rate Studies? City staff and the City Council provided several opportunities for public review and input:

A. An initial DRAFT of the water and sewer rate studies were presented to City Council on November 22, 2021.

B. On February 12, 2022, HDR and City staff held a public workshop for presentation of the rate studies.

C. On March 14, 2022, a FINAL DRAFT copy of each rate study was presented to the City Council, inclusive of input and feedback from the City Council and the public.

D. On April 29, 2022, to comply with Proposition 218, staff notified property owners and rate payers of the proposed rates with a public notice and billing insert.

E. On June 13, 2022, the City Council held a duly noticed public hearing to hear all written protests and receive public input.

9. How do I read my City of Solvang Utility bill?
The next page is a sample bill with different features displayed in yellow boxes to help you understand your bill.

This chart can also be found on the City’s website at the link below. If you continue to have questions, do not hesitate to contact us.
https://www.cityofsolvang.com/DocumentCenter/View/453/Explanation-of-How-to-Read-Your-Bill-PDF 95 City of Solvang Sample Bill:
96 Agenda Item: 9
Solvang City Council STAFF REPORT
PREPARED BY: Xenia Bradford, City Manager
MEETING DATE: August 22, 2022
SUBJECT: Special Event Grant Funding Policy for Fiscal Year 2023-24 RECOMMENDATION:
a. Per Council general direction, receive and approve Special Event Grant Funding policy to be applied to Fiscal Year 2023-24 Supplemental Budget development process. b. Approve minor modifications to the Special Events Permitting Guide DISCUSSION:

The City of Solvang recognizes the value of holding Special Events to support the community non-profit organizations and events providing economic benefit.

Per Council direction, staff developed a Special Event Grant Funding Policy. See attachment A. The Special Event Grant funding policy defines qualifications and requirements for the grant applications.

Applications will be considered through the budget development process.

Staff also request approval of minor modifications to the Special Events Permitting Guide further clarifying instructions for the applications.

ALTERNATIVES:

Council could elect not to establish a process for Special Events Grant funding.

FISCAL IMPACT:

There is no immediate fiscal impact. Fiscal impact will depend on Council approval of any grant awards during Fiscal Year 2023-24 budget development.

ATTACHMENTS:

A – Special Events Grant Funding Policy
B – Special Events Permitting Guide
97 Special Event Grant Application Program
FY 2023 - 24 Information
The City of Solvang (City) recognizes the social and economic benefits associated with special events.

The opportunity to apply will open on February 1, 2023. The application deadline is March 31, 2023. This application period is for events that take place July 1, 2023, through June 30, 2024.

The following types of Solvang-based events are eligible to apply:

1. Community and Charitable- Serve or benefit locally based organizations and causes and/or provide recreational, cultural, social benefits to Solvang residents. Solvang-based 501(c)3 nonprofit organizations and events that serve the Solvang community specifically. These events pay or incur City of Solvang fees through the Special Event Permit process.

2. Economic Benefit Events - Large-scale events, based in Solvang, that promote Solvang regionally, attract visitors, and provide measurable, economic benefits to the City. Signature events must demonstrate the following:
• The event does or can attract visitors from throughout Southern, Central and Northern California and other regions.
• It must have at least 3,000 participants throughout the event. • The event organizers have a strategic, measurable marketing plan and can immediately produce the plan and metrics from past years upon the City’s request. • Event organizers must clearly demonstrate how the event will provide substantive and measurable economic benefits to the City by supporting tourism, generating hotel room nights, supporting local business, and providing measurable exposure.

Types of Special Event Support
A. Community and Charitable– Grants may be awarded and set at levels that correlate to the amount of City fees the applicant is expected to pay. Successful applicants may be awarded grants in the form of credits toward their City fees. The City does not provide cash to these grant awardees. Grants awarded may but should not be expected to cover all of an event organizer’s costs/fees associated with City oversight. If an awardee incurs fees higher than the grant award, they will owe the City the difference. If the awardee’s costs are lower than was projected during the grant award process, the City will retain the difference.

The application review process will consider the size and scope of the event and how well it meets the program’s evaluation criteria. The City may require an agreement with grant awardees in this category.

All agreements will include right to audit language and that the organizer submit an event conclusion report, which includes the event’s balance sheet and income statement.

B. Economic Benefit Events – Grants will be available at set, not-to-exceed levels based upon an evaluation of the event budget, the estimate of City fees, and the estimated economic benefits to the City. The City’s financial support should represent no more than 25 percent of the overall event expenditure budget. All agreements will include right to audit language. All signature events will be required to submit objectives and performance measures from the previous year’s event with the application. This will assist in evaluating the event’s marketing and economic impact.

Eligibility Criteria
To be eligible to receive City support, applicants must demonstrate that:

Attachment A
98 • The entire Community and Charitable event take place within Solvang. All, or a majority of, the Signature event takes place within Solvang.
• The event is scheduled to take place between July 1, 2023, and June 30, 2024, and the exact date(s), time(s) and location (within Solvang) have been determined. • The event is not financially dependent on receiving City support. • The event is sponsored, hosted and organized by a Solvang or Santa Barbara County-based 501(c )3 non-profit organization or a Solvang community or neighborhood organization. • The applicant has no outstanding debt due to the City of Solvang. • The event does not need to be free of charge but should be accessible to the entire community/public.

Additional requirements for Economic Benefit Events:
• The event does or can attract visitors from throughout Southern, Central and Northern California and other regions.
• It must have at least 3,000 participants throughout the event. • The event organizers have a strategic, measurable marketing plan and can immediately produce the plan and metrics from past years upon the City’s request. • Event organizers must clearly demonstrate how the event will provide substantive and measurable economic benefits to the City by supporting tourism, generating hotel room nights, supporting local business, and providing measurable exposure.

Ineligibility
The City will not provide financial support to:
• Events that benefit for-profit enterprises.
• Events that serve a political purpose or are sponsored by political organizations. • Event organizers and organizations that have not fulfilled previous City sponsorship or special event obligations or have an outstanding debt to the City of Solvang. • Individuals.
• Invitation-only events; those not open to the general public.

Qualification Criteria
To qualify to be considered to receive City special event support, all applications must comply with the following:
• Applications submitted on time and are 100 percent complete. Applicants who do not fully comply with the instructions will not be considered.
• ALL events must include a copy of the complete event budget, which clearly states the anticipated revenues and expenditures. Potential City support should not be listed as a revenue line item.
• Must demonstrate strong financial management over the event, including cost effectiveness. • Only one event per application; however, there is no limit to the number of applications an organization can submit.
• Economic Benefit Event applications must provide a post-event report on measurable objectives and performance numbers at the conclusion of their event.

Evaluation Criteria
A. Community & Charitable Events
Applications will be reviewed and evaluated based on the following criteria:
99 • The event serves, involves, and / or promotes Solvang, its residents, schools and/or businesses.
• The event directly or indirectly benefits the Solvang community by supporting its schools, causerelated or non-profit organizations; offering educational, cultural or arts experiences; or providing recreational or social activities.
• The event benefits a Solvang or Santa Barbara County-based non-profit organization or Solvang community or neighborhood organization.
• The event pays City fees.

B. Economic Benefit Events
Applications will be reviewed and evaluated based on the following criteria:
• The event delivers substantive and measurable economic benefits to the City. • The event organizers utilize strategic and measurable marketing practices in planning and implementing the event. These measurables will be included on the application and a postevent performance report will be required at the conclusion of your event. • The event enhances the quality of life within Solvang with cultural, social or educational activities of interest to the community.
• The event attracts visitors to Solvang from all regional markets. • The event promotes Solvang as a highly desirable place to visit, recreate, live and work. • The event directly or indirectly benefits or promotes Solvang businesses. • The submitted post-event measurable objectives and performance measures must demonstrate how the event will provide substantive and measurable economic benefits to the City.

Other Requirements
Successful applicants—under both Community and Charitable and Economic Benefit events—will be expected to follow the City’s separate, Special Event Permit Process and submit all necessary forms, insurance and fees as required. Applications that do not meet the requirements and are not submitted within the specified deadlines risk forfeiting their City Special Event support.

Economic Benefit Event Recipients Only:

Signature event grant recipients must agree to provide the event’s financial statements and allow the City to conduct its own review of them, if requested.

Additional Information
There is no guarantee that the City will be able to provide all, part, or any of the financial support requested by each applicant. Thus, applicants should not make commitments on the expectation of receiving City support. Recurring events do not automatically receive funding. Economic Benefit Grants are provided based on analysis of related City fees and economic benefits the City will derive from the event. All applications received by the deadline will be evaluated based on the eligibility, qualification and evaluation criteria and requirements as outlined. Recommendations will be forward to the City Council for final review and approval. The City Council can approve, amend or deny any recommendation.
100
City of Solvang
Special Events Guide
For more information:

Mail: City of Solvang
1644 Oak Street, Solvang, CA 93463
Phone: 805-688-5575
Email: [email protected]
101
City of Solvang – Special Events
Table of Contents
Special Events Guidelines……………………………………………………………………..3
Introduction………………………………………………………………………………3
Event Definitions………………………………………………………………………...3
Application and Timeline Requirements………………………………………………3 Denial of a Special Event Permit………………………………………………………4
Special Event Application Supplements and Coordination…………………………4 Insurance Requirements……………………………………………………………….5
Alcohol Requirements…………………………………………………………………. 5
Parades…………………………………………………………………………………..6
Traffic Control Plan……………………………………………………………………...7
Site Plan………………………………………………………………………………….7
Medical Plan……………………………………………………………………………..7
Entertainment and Related Activities………………………………………………….8 Food Concession/Vendors……………………………………………………………..8
City Maintenance Crew Assistance…………………………………………………...8 Sanitation, Recycling, and Portable Restrooms……………………………………..9 Special Event Permit Procedures…………………………..………………………………..10 Special Event Permit Application…………………………………………………………….12 City Park Special Event Application Form…………………………………………………..18 Hold Harmless Agreement……………………………………………………………………20
Santa Barbara County Sheriff’s Department Service Agreement………………………..21 Special Events Guide – Stormwater Best Management Practices……………………221 102
City of Solvang
Special Event Guidelines
Introduction
Solvang is a city that celebrates special events. From internationally renowned events to communitybased festivals, parades and shows, the City of Solvang is proud to host many events each year. Our goal is to enhance the vitality, quality of life, and economic prosperity of Solvang for its residents and tourists by supporting special events. Thank you for choosing Solvang for your event location! Event Definitions
Special Events are defined as any activity seeking to solicit public attendance for an event on city property, or any event that requires the use of City services. • Large Events – Large events include street closures and/or events with 250500+ anticipated attendees.
• Small Events – These events do not require street closures and anticipate fewer than 500 250 anticipated attendees.
• Please note that the City also allows reservations to members of the public at city owned parks and facilities for private events such as birthday parties. Generally, these events do not require special event permits. To make park reservations, please call 805-688-7529 or visit the Parks and Recreation division at 411 Second St.
• An event held on private property, if allowable by the Municipal Code, may require a land use permit. Please check with the Planning Division. Planning Can be reached at 805-688-5575, in person at 411 Second St, or by email at [email protected].

Application and Timeline Requirements
We encourage as much advanced notice as possible in order to properly process your application.

Applications submitted without adequate notice may incur additional fees. Some events, although small in participation, may require additional notification time due to the complexity of the event (i.e., multiple street closures, complicated set-up procedures, additional permitting requirements).

Application timelines are measured from the day the special event application is submitted. Permit applications may be submitted as early as one year before your event. Permit applications must be received by the City of Solvang no later than:
• 120 days prior to event – “Large events” requiring street closures and/or events with 250500+ anticipated attendees.
• 60 days prior to event – “Small events” not requiring street closures and with fewer than 250500 anticipated attendees.

Denial of a Special Event Permit
Denial of a Special Event Permit will be automatic if any of the following apply:
• Applicant cannot supply the required Certificate of Liability Insurance. • Proposed event directly conflicts with an event that has already been permitted. • Payment for Fees are not provided in timeline required. • Proposed event is not permitted by law or regulation. • Proposed event will imperil public health or safety.
• City Council denies the use of the public right-of-way.

Attachment B
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Special Event Application Supplements and Coordination
It is important to provide all required information and documentation in a timely and complete manner throughout the permit review process. Please keep in mind that there may be additional information you will be required to submit to receive a special event permit, including some examples, which are explained in greater detail below:
• Insurance and Endorsement Certificate, and Hold Harmless Agreement (Required for all events) • Alcohol Beverage Control (ABC) License (if applicable) • Highway 246 / Mission Drive Encroachment Permit (if applicable) • Vendor List (if applicable)
• Medical Plan (if applicable)
Please be aware that in some cases you may have to contact federal, state, or county agencies in addition to the City of Solvang for permits related to your Special Event. These might include, but are not limited to:
• California Department of Transportation (Caltrans)
• Santa Barbara County Public Health Department
• Alcohol Beverage Control (ABC)
• Santa Barbara County Fire Department
For example, use of Mission Dr/Highway 246 is operated by Caltrans. In order to use any portion of Mission Dr/Highway 246, you will need to obtain a Caltrans Encroachment Permit directly from Caltrans. The Special Events team representative will advise and assist with coordination with other agencies as needed.

Insurance Requirements
Insurance requirements are based upon the risk level of the event. If your event will include alcohol sales/distribution, liquor liability coverage must be included on your certificate of insurance.

All Special Events must provide Insurance Requirements as follows:
• A Certificate of Liability Insurance policy naming the City of Solvang as Certificate Holder and Additional Insured with the following wording: The City of Solvang, and its employees, officers, agents, and volunteers, are added as additional insured. • Coverage must be at minimum: Each Occurrence: $1M, Damage to Premises: $100k, Med Exp:
$10k, Personal Injury: $1M, General Aggregate: $2M.

INSURANCE REQUIREMENTS AND SPECIFICATIONS
General liability insurance. APPLICANT shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.

AGENCY reserves the right to require additional lines of insurance, such as:

1. Automobile liability insurance. APPLICANT shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the APPLICANT arising out of or in connection with the facility use, including coverage for any owned, hired, non-owned, or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.
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2. Liquor liability insurance. APPLICANT shall maintain full liquor liability insurance coverage in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate.

3. Workers’ compensation insurance. APPLICANT shall maintain workers’ compensation insurance (statutory limits) and employer’s liability insurance (with limits of at least $1,000,000). APPLICANT shall submit to AGENCY, along with the certificate of insurance, a waiver of subrogation endorsement in favor of AGENCY, its officers, agents, employees, and volunteers.

4. Other. If APPLICANT contracts with a third-party service provider (e.g., caterer), APPLICANT will require the service provider to procure and maintain at its sole cost and expense comprehensive general liability insurance in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, and if applicable, liquor liability coverage in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, or other lines of coverage AGENCY requires. Both AGENCY and APPLICANT shall be endorsed as additional insureds.

Other provisions or requirements
Proof of insurance. APPLICANT shall provide certificates of insurance to AGENCY as evidence of the insurance coverage required herein. Insurance certificates and endorsements must be approved by AGENCY prior to commencement of the rental. Current certification of insurance shall be kept on file with AGENCY at all times during the term of this AGREEMENT. AGENCY reserves the right to require complete, certified copies of all required insurance policies, at any time.

Additional insured status. General liability policies shall provide or be endorsed to provide that AGENCY and its officers, officials, employees, agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies.

AGENCY reserves the right to apply this provision to other lines of required insurance coverage, e.g., automobile, sexual abuse and molestation, and liquor liability policies.

Duration of coverage. APPLICANT shall procure and maintain for the duration of the AGREEMENT insurance against claims for injuries to persons or damages to property, which may arise from APPLICANT’s use or occupancy of FACILITY and adjoining property.

Primary/non-contributing. Coverage provided by APPLICANT shall be primary, and any insurance or self-insurance procured or maintained by AGENCY shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance policies shall include or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of AGENCY before AGENCY’s own insurance or self-insurance shall be called upon to protect it as a named insured.

Waiver of subrogation. All insurance coverage maintained or procured pursuant to this AGREEMENT shall be endorsed to waive subrogation against AGENCY, its elected or appointed officers, agents, officials, employees, and volunteers or shall specifically allow APPLICANT or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. APPLICANT hereby waives its own right of recovery against AGENCY and shall require similar written express waivers and insurance clauses from each of its vendors.

Notice of cancellation. APPLICANT agrees to oblige its insurance agent or broker and insurers to provide AGENCY with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage.

APPLICANT agrees to oblige its insurance agent or broker and insurers to provide AGENCY with a thirty (30) day notice of any change of coverage or limits. 105
Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by AGENCY.

Enforcement of agreement provisions (non estoppel). APPLICANT acknowledges and agrees that any actual or alleged failure on the part of AGENCY to inform APPLICANT of non-compliance with any requirement imposes no additional obligations on AGENCY nor does it waive any rights hereunder.

Requirements not limiting. Requirements of specific coverage features, or limits contained in this section, are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all-inclusive, or to the exclusion of other coverage, or a waiver of any type. If the APPLICANT maintains higher limits than the minimums shown above, AGENCY requires and shall be entitled to coverage for the higher limits maintained by APPLICANT. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to AGENCY.

Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to AGENCY and approved of in writing.

Agency’s right to revise specifications. AGENCY reserves the right at any time during the term of the AGREEMENT to change the amounts and types of insurance required by giving the APPLICANT at least thirty (30) days advance written notice of such change. However, AGENCY reserves the right to give less than thirty (30) days notice if AGENCY first becomes aware of an issue and needs to change the amounts and types of insurance within thirty (30) days of the scheduled event.

Additional insurance. APPLICANT shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its use or occupancy of the FACILITY and adjoining property.

Timely notice of claims. APPLICANT shall give AGENCY prompt and timely notice of claims made or suits instituted that arise out of or result from APPLICANT’s use or occupancy of the FACILITY and adjoining property, and that involve, or may involve, coverage under any of the required liability policies.

Insurance coverage must be maintained for the duration of the event including setup and dismantle dates.

Business Licenses and insurance for event coordinators and vendors is required. Additionally, the applicant will be required to complete and sign the Hold Harmless Agreement, which is found on page

20. Alcohol Requirements
If you plan to sell or distribute alcoholic beverages at your event, you will be required to:
• Obtain a Special Daily License from the Alcohol Beverage Control (ABC). For information and licensing procedures, please visit www.abc.ca.gov/forms. • Provide fencing for your conditioned area and check identification of all persons entering such areas or provide a suitable alternative approved by local law enforcement and the City. • Indicate the designated conditioned area(s) on your site plan and include the dimensions of area(s) and mark the entrances and exits.
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Parades
The City has pre-approved routes you will be required to use and are listed on the application.

Please be sure to indicate which route you prefer on your application and include a City street map with choice of route marked. If you desire a route other than the City pre-approved routes, you may submit a request on your application along with a City map with the alternative route marked clearly. The Public Works Director and the Sheriff’s Department must approve any such request. If approved, the applicant must work with City staff and the Sheriff’s Department to implement a safety plan. Special safety provisions may be required, and all costs associated with the implementation are the sole responsibility of the applicant.

Routes that use Mission Dr/Highway 246 require a Caltrans Encroachment Permit. Contact Caltrans directly at (805) 549-3134. The applicant is responsible for obtaining this permit, NOT the City. You will be required to submit a copy of your Caltrans Permit before a City permit will be issued. Please contact Caltrans well in advance.

Routes that include Old Mission Santa Inez must be scheduled and approved by their facility manager who can be reached at (805) 688-4815. Proof of approval must be provided to the City.

The Sheriff’s Department will provide a cost estimate for services to monitor the parade route.

Such costs will be paid directly to the City on behalf of the Sheriff’s Department. Sheriff fees must be paid no later than 30 days prior to your parade.

Applicant MUST provide volunteers to assist with traffic control and undertake activities related to traffic control. The deputy assigned will let you know the number of volunteers required. A list of the names of volunteers along with their contact details is mandatory and must be submitted to the assigned deputy in charge of the parade route at a minimum of a week prior to your parade. If the assigned deputy is not supplied with the required volunteer list and contact information and/or failure of volunteers report to assigned post prior to parade may result in cancellation of the parade and/or shortening of parade route. Parades that start late or run over time will incur additional costs. If you are having difficulty getting volunteers, please contact your Special Events team representative.

Applicant is responsible for securing a street sweeper to clean route immediately following the conclusion of the parade when animals are included as part of the parade or is deemed necessary by the City.

Traffic Control Plan
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Any traffic control must be in accordance with the California Manual on Uniform Traffic Control Devices and must also highlight traffic monitors and police personnel where appropriate. Applicants will be responsible to furnish and place all traffic control devices per the approved traffic control plan. Should your event require the closure or restriction of any public right-of-way, such as a sidewalk, alley, or street, you must submit a traffic control plan. You will be required to inform the public, including businesses and residences, within 1,000 feet of any closure or restriction at least two weeks prior to the event.

Site Plan
To ensure prompt review of your event application, please provide a site/route plan that is clear and legible. Attach the detailed site/route plan depicting the proposed layout for the event. Route maps are very important for most events and may be required as part of your traffic control plan. • Details to include parking, portable toilets, trash cans, recycling containers, dumpsters, equipment, alcoholic and non-alcoholic concession areas, food concession areas, barbecues, generators, tables and chairs, seating, canopies, stages, signs, banners, sound amplification equipment, and tents. Some tents / canopies may require a Fire Department Inspection.

Please contact the Santa Barbara County Fire Department at (805) 681-5500 or www.sbcfire.com for application and payment information. We require a copy of such application and payment receipt prior to your event if a tent will be used. • If your event is held on a City or private Street, or in a City or private parking lot, there must be an unobstructed 20-foot-wide emergency vehicle access lane. Entrances to streets, alleys, and parking lots must not be permanently blocked at any time. Movable barricades should be used to block streets, alleys, and parking lot entrances. • Information must be included in regard to use of inflatable devices, animals, placement materials for show vehicles, lighting, signs/banners (must be preapproved by city), or other pertinent information that will better assist us in reviewing the activities and components of your event.

Medical Plan
Any event with more than 500 attendees or a street closure must provide a medical plan.

Medical plans must include a detailed plan of first aid and medical stations. Please include the locations of such stations and the hours that they will be available, as well as the setup and dismantle times.

Please list the types of services that will be provided at each station and the personnel names, contact numbers, and other pertinent information.

Entertainment and Related Activities
Applicant must ensure that all event related activities comply with local laws. Banners, flags, signs and related devices are regulated by local ordinance. These must be included on your site map and must be pre-approved prior to your event. Photos/artwork of all requested devices should be submitted.

Please note feather banners are prohibited in the City of Solvang and the City has adopted a noise ordinance that does not allow amplified music after 10:00pm. Sign regulations, banner applications, and local ordinances can be obtained at www.cityofsolvang.com, or by emailing [email protected].

Food Concession/Vendors
If your special event includes vendors selling food, beverages, merchandise, or services; each vendor must pay a vendor fee of $50 payable to the City of Solvang. Payment for all vendors must be received prior to permit being issued. Event is responsible for collecting fees and then submitting one payment for all vendors participating. A list of all vendors must be submitted including those registered 108
as non-profit organizations. Non-profit groups are exempt from the $50 vendor fee as long as their non-profit number and/or tax exemption identification is provided on a vendor list form. If your vendor has a current valid City of Solvang Business Certificate at the time of your application submission for a special event permit, then they will NOT be charged a $50 vendor fee. Vendor must provide their Business Certificate number on vendor list form as well as date issued. A vendor list template form will be provided to you per your request.

All food concession vendors must obtain a valid County of Santa Barbara TFF Health Permit.

Please request this application process from your Special Events Team representative. Proof of payment of fees and final Health Permits are required before your final permit will be issued.

City Maintenance Crew Assistance
The assistance of the City maintenance crew may be permitted, at the City’s discretion. If Maintenance is deemed a requirement during your set-up, event hours, or break down, you will be charged at a rate of $97100 per hour per person with a minimum of a two-hour charge per person. You will receive an estimate of the anticipated costs for staff time prior to issuance of your permit. All fees must be paid prior to your event. Any additional fees post event will be sent via email and will be required payment net 30. If payments are not received net 30 then the fees will be subject to finance charges and interest rates. Any credits shall be processed post event and mailed to the address given on the application.

Sanitation, Recycling, and Portable Restrooms
Event is responsible for proper disposal of waste throughout the term of the special event and immediately upon conclusion of event, including City containers that are present. The footprint approved for the event must be returned to its pre-event condition. You must have equal numbers of trash cans, recycle containers, and compost stations and events with more than 1,000 anticipated attendees must provide a plan for recycling and waste reduction.

Guidelines state that one (1) chemical toilet must be provided for every 100 people above the first 100 attendees, and that ten percent (10%) of these must be ADA Accessible. You are required to provide portable restroom facilities at your event, unless you can substantiate the sufficient availability of both ADA accessible and non-accessible facilities in the immediate area of the event site, which will be available to the public during your event.

Should you fail to perform adequate cleanup or damage occurs to City of Solvang property and/or facilities due to your event, you will be billed at full cost recovery rate plus overhead for cleanup and repair. For services, please contact Waste Management at (805) 538-9830. 109
City of Solvang
Special Event Permit Procedures

1. Applicant completes an initial event screening questionnaire, which is found here.

2. Applicant will be contacted within one week of questionnaire submission to assist with application coordination.

3. Once the applicant has confirmed event details with the designated Marketing and Events Coordinator, the 1. Aapplicant will fill out the official special events application form, found on page 12.

Events seeking to utilize a City park (Solvang Park, Hans Christian Andersen Park, Sunny Fields Park) should also complete the Parks special event application form, found on page 18.

All forms along with applicable layouts/maps should be delivered to City Hall (1644 Oak St.) or emailed to [email protected] and [email protected].

Completed event applications must be received by the City of Solvang no later than:
• 120 days prior to the event – “Large” events requiring a traffic closure and/or events with 250500+ anticipated attendees.
• 60 days prior to the event – “Small” events that do not require a traffic closure and have fewer than 250500 anticipated attendees.

24. “Large” events that are new to Solvang are required to be presented to the Tourism Advisory Committee (TAC) for their approval. The event applicant is expected to attend the TAC meeting to provide any relevant information as requested. Currently, the TAC meets on the first Thursday of each month at 3:30 p.m.

Please note that other events may be recommended to be presented to the TAC depending on the scope and impact of the event to the community.

35. Events with significant impact to the community may be recommended for presentation to the City Council for their approval at their next available meeting. Currently, the City Council meets on the 2nd and 4th Monday of each month at 6:30 p.m.

46. Applicant must complete remaining steps within time requirements to receive the special event permit. Refer to the guidelines beginning on page 3 for more detailed information. • Provide certificate of liability insurance (required for all events). • Plans vary by the event and may include, but are not limited to the following:
o Site plan
o Alcohol Beverage Control (ABC) License.
o Traffic plans, including Caltrans authorization for use of Hwy 246. o Fire Department authorization
o Medical plans for all events with 1,000+ attendees
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• Complete payment, based on adopted fee schedule. You can submit the application fee via check or request a payment link to pay via credit card. All checks should be made out to the City of Solvang.
o Small Events – $135*
o Large Events – Actual costs*
* Large events have a base rate of $135 but are likely to incur additional expenses. Large events are required to confer with the Santa Barbara County Sheriff’s Office and pay for the required Deputy coverage. This form can be found in the application on page 21.

For exampleAdditionally,, maintenance employees performing event setup, break down or other applicable labor will be billed at rate of $97100 per hour per person, in increments no lower than two hours. Maintenance staff will be available at the City’s discretion. Estimates of actual costs will be provided by City staff prior to the issuance of the special event permit.

57. Once requirements have been satisfied, the permit will be signed by the event applicant, followed by the City Manager or his/her designee. This should be completed/authorized at least 30 days prior to the event.

68. Two weeks prior to the event, applicable event staff and City staff conduct a final coordination meeting.

79. Proper noticing for the event shall be completed, as indicated in the Special Events Guidelines, in the Traffic Control guide on page 7.
• Required mailing notices are sent at least two weeks prior to the event. • Street closure signs and no parking signs are placed 48 hours prior to the event. 810. On day of event, appointed on-call contact should be notified immediately in the event of any accidents, damages, or other emergencies.
911. For events hoping to return on annual basis, City staff / event staff shall conduct a post event meeting within one month to discuss any issues that may have come up during the event.

City staff will also make a recommendation for the event to be permitted to return in the future. 111
City of Solvang
Special Event Application
Applicant Information:

Host Organization:

Name of Event:

Date(s) of Event:

Primary Contact:

Primary Contact Phone Number:

Primary Contact Email Address:

Mailing address:

Event Website (if applicable):

Type of Event:

Auto Show
Bike Ride
Walk / Run
Athletic Event – Other Please Describe:

Festival / Carnival
Concert / Performance
Parade
Other – Please Describe:
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Event Setup & Dismantle:

Setup Dates:

Event Dates:

Setup Times:

Event Times:

Dismantle Dates: Dismantle Times:

Anticipated Attendance:

City Street Names and/or Public Areas Requested for Event:

Please be specific. A City street map highlighting requested areas is mandatory. If you would like, please submit a separate list with dates and times of use for each area/street/parking lot, etc.

Food Concession/Vendors:

A list of all vendors must be provided to the City. Each vendor must pay a $50 vendor fee unlessthey are a non-profit organization or have a current valid City of Solvang Business Certificate bythe date of your special event application submittal. Non-profit ID numbers/registration # or a copy of tax exemption must be provided on the vendor list for non-profit organizations.

Vendors with a City of Solvang Business Certificate must provide certificate number and most current date issued. Vendors must also sign the Hold Harmless agreement prior to the event.

Number of expected vendors:

Will food be prepared at this event?
Will Liquid Propane Gas (LPG), Open Flame, or Generators be used? 113
If you plan to serve/sell food, you are required to obtain a health permit from Santa Barbara County Public Health Department at (805) 681) 4900, or www.sbcphd.org/ehs.

Please note: youwill need to provide the City of Solvang with a copy of your SB Health Permit.

Alcohol or Beverage Service:

Will you be serving or selling non-alcoholic beverages at your event? Will you be serving or selling alcoholic beverages at your event? If you plan to serve/sell beverages (alcoholic and non-alcoholic), you are required to obtain a health permit from Santa Barbara County Public Health Department at (805) 681) 4900, or www.sbcphd.org/ehs. Please note: you will need to provide the City of Solvang with a copy ofyour SB Health Permit.

You will be required to contact the Alcohol Beverage Control (ABC) and obtain necessary Special Daily License in order to serve/sell alcohol. Proof of such license must be provided to the City of Solvang. You. Must include on your site map all conditioned area(s) including entrances and exits as required by ABC. For information and licensing procedures, please visitwww.abc.ca.gov/forms.

Parades:

Does your event include a parade? Yes No
If yes, which route will you be using?
Route A: begins at Veteran’s Memorial Building. West on Mission Dr, Left on Fourth Pl, Lefton Copenhagen Dr, Left on Alisal Road, Right on Mission Dr, returning to Veteran’s Memorial Building Parking Lot.

Route B: begins at Veteran’s Memorial Building. West on Mission Dr, Left on Atterdag Rd,Left on Copenhagen Dr, Left on Alisal Road, Left on Mission Dr, returning to Veteran’s Memorial Building Parking Lot.

New Route: Please provide a map of your proposed route. This route will be subject to approval.
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Sheriff Services and Traffic Control Plans & Services:

Your Street Closure Permit will require a contract with the Sheriff Department and/or a Traffic Control Company for traffic control service plans and proper placement of traffic control devices (TCD’s). All events will need to submit a Traffic Control Plan.

Please give details below on your plans for traffic control. You may submit in a separate file if necessary.

Site Plan:

To ensure your application is reviewed promptly, please attach your site/route plan depictingthe proposed layout for your event. Please refer to the Special Event Permit Guidelines for details of what should be included in your site/route plan.

Entertainment and Related Activities:

Are there any entertainment features, musical or otherwise, included in your event? Yes No
Will there be amplified music or announcements at any time during your event? Yes No
If you answered yes to any of the above, please explain below and include locations. 115
Portable Restrooms:

Do you plan to provide restroom facilities? Please note, it may be required.

Yes No
If yes, how many are you providing for your event? Regular:

Please list locations of restrooms and which type on your site map.

ADA:

Sanitation and Recycling:

Please list the amount of each type of unit you will be providing. Please note, it may be arequirement.

Trash Cans:

Dumpsters:

Recycling Containers: Compost Stations:

Please make sure to list locations of units and which type on your site map.

Medical Plan:

If required for your event (a requirement for any event with more than 1,000 attendees), please provide a separate document describing the locations of first aid stations along with the type of aid offered and who is contracted to provide medical services.

Additional Contacts:

Contact Name & Title: Contact Email:

Contact Name & Title: Contact Email:
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Affidavit of Applicant:

I certify that the information contained in the forgoing application is true and correct to the best of my knowledge and that I have read, understood and agree to abide by the guidelines governing the proposed Special Event under the City of Solvang Municipal Code. I understand that this application is made subject to the rules and regulations established by theCity Council and/or the City Manager or the Manager’s designee. I agree to comply with all other requirements of the City, County, State, Federal, and any other applicable entity, which may pertain to the use of the Event venue and the conduct of the Event. I agree to abide by these rules, and further certify that I, on behalf of the Host Organization, am also authorized to commit that organization, and therefore agree to be financially responsible for any costs and fees that may be incurred by or on behalf of the Event to the City of Solvang and contracted services.

I agree to all conditions stated in the Special Event Guidelines and Application:

Organization:__________________ Title: __________________ Phone: ______________ Email: ________________ Signature: ______________________ Print Name: _________________________ Date: __________________ 117
The City of Solvang owns and maintains three parks: Solvang Park (1630 Mission Dr), Hans Christian Andersen Park (633 Chalk Hill Dr), and Sunny Fields Park (Alamo Pintado Rd). These parks are typically reserved for private parties. However, an organization wishing to rent the park for “special event” usage must complete this form. Completed forms should be sent to [email protected].

Application
Applicant Name ________________________________________________________________________ Organization Name _________________________________________________________________________ Preferred Phone # _________________________________________________________________________ Email Address _________________________________________________________________________ Mailing Address _________________________________________________________________________ Driver’s License # _________________________________________________________________________ Event Date _________________________________________________________________________ Event Type & Website _________________________________________________________________________ Event Start Time / Including set-up: ______________ (Park Opens at 8:00 am) Event End Time / Including clean-up: ______________
Please specify which area(s) you would like to reserve:

HCA: ⃣ Area A ⃣ Area B ⃣ Area C ⃣ Area D ⃣ Skate Park ⃣ Atterdag Bowl ⃣ Lawn Areas ⃣ Parking Lot ⃣ Volleyball Courts ⃣ Pickleball / Tennis Courts Solvang Park: ⃣ Gazebo / Bandstand * ⃣ Lawn Area *
Sunny Fields: ⃣ Area A ⃣ Area B ⃣ Parking Lot ⃣ Lawn Area ⃣ Volleyball Courts * The use/user of the Solvang Park gazebo and/or lawn areas for a private/public function is fully aware that it is located in the public park and comes in “as is” condition and will not be cordoned off from the public stating that the gazebo will be in use for a private/public function. Any user of the gazebo (applicants) understands they must coexist with any and all members of the public that may be present at the gazebo during the hour(s) reserved by the applicant.

Special Event Guidelines
Please remember and respect the fact that this is a public park. The Solvang City Code (available at www.qcode.us/codes/solvang/) is in full effect. Please note the following ordinances concerning City Parks:
11-12-8: Special Events:

1. Events shall not occupy more than seventy five percent (75%) of the park and shall not occupy the picnic benches, to concurrently avail the facility to nonevent participants.

2. Events shall be limited to nonprofit sponsors. (Ord. 99-200,-8-1999) 8-1-2: Park Rules and Regulations:

M. Loudspeakers, Etc.: To use or permit to be used any public address system, loudspeaker, bullhorn or other power amplified sound equipment without first obtaining a written permit from the city manager.

CITY OF SOLVANG

APPLICATION FOR SPECIAL EVENT CITY PARK USAGE
Solvang Parks & Recreation/ 411 Second Street, Solvang CA 93463 / (805) 688-7529 118
N. Handbills: To distribute any handbills or circulars or to post, place or erect any bills, notice, paper or advertising device or matter of any kind.

O. Merchandise and Commercial Enterprises:

1. To sell or offer for sale or to rent or lease any merchandise, article, or thing, whatsoever, unless granted a valid written permit by the city manager.

2. To practice, carry on, conduct or solicit for any trade, occupation, business or profession of whatsoever kind or character without written permission of the city manager.

3. To sell, expose for sale or offer to sell in or along any public street, lane or thoroughfare adjoining or approaching any public park in the city within two hundred feet (200’) of such park any goods wares, or merchandise of any kind whatsoever. This does not apply to businesses on private property that are adjacent to parks.

R. Alcohol Consumption: No person shall consume an alcoholic beverage, or have in his or her possession any receptacle containing any alcoholic beverage which has been opened, or a seal broken or the contents of which have been partially removed in any public area or park except:

3. In Hans Christian Andersen where written permission for a special event has been obtained from the city manager at least twenty-four (24) hours prior to such act. Individuals, businesses, or organizations engaging in the sale of alcoholic beverages shall be properly licensed by the state department of alcohol beverage control. (Ord. 09-286, 5-26-2009)
Rules and Regulations
VIOLATION OF ANY RULES AND/OR REGULATIONS MAY RESULT IN A MINIMUM $25 PER INFRACTION FEE.

Please observe the following rules as well as those posted throughout the Park

1. Vehicles must be parked in designated parking lot or street parking spaces.

2. Equipment, event supplies, and decoration brought by the user must be removed at the end of each scheduled reservation. Clean-up should be finished by event end time on permit.

3. Personal items used, left, or lost will not be the responsibility of the City.

4. Stakes of any type are NOT allowed in dirt or turf areas.

5. Damage of any kind that occurs to the facilities used is the responsibility of the renter/group.

Renter/group will be required to pay for the damaged property and/or replace the damaged property as determined by the City.

6. Cancellation of an event or change in use times must be submitted in writing a minimum of (5) five working days prior to the start of the event. If weather cancels the event, a full refund will be issued.

Notification may be e-mailed to [email protected] If the City is NOT notified, the user will be billed for this use time.

7. Animals must be kept on leash at all times. S.M.C. 8-1.2 E 2, 6-1-11 B. Please clean up after your pet.

8. Pony rides are prohibited.

9. Closing times are enforced. All users must be out of the parks by closing time. S.M.C. 8-1-2-G

10. Littering is prohibited. All decorations, including but not limited to, tape, balloons, ribbons, streamers, confetti, and other decorating materials must be removed from the picnic area and disposed of properly. Failure to do so will result in an infraction fee. Use the trash containers provided. Recycling is encouraged. S.M.C. 8-1-2 A1

11. Sale of food, drinks, or alcoholic beverages is prohibited without prior written permission from the City.

S.M.C. 8-1-2-0.1.2.3

12. Trash receptacles will be emptied by staff, but the user shall remove any overflow trash.

13. No amplified sound (including radios, phones, IPods, with or without speakers, etc.) is allowed in City parks. S.M.C. 8-1-2 M
Sponsor shall indemnify, defend, and hold harmless the City, its officers, employees, and agents from any and all losses, costs, expenses, claims, liabilities, actions, or damages, including liabilities for injuries to any person or damage to property arising at any time during and/or arising out of or in any way connected to the Sponsor’s use of Public Property, unless solely caused by the gross negligence of willful misconduct of the City, its officers, employees, or agents.

I have read and understand the fees, rules and regulations. I understand that failure to comply with these rules and regulations may lead to partial or total loss of my security/damage deposit, and may lead to a citation under Solvang Municipal Code Chapter (S.M.C.) 12.24.

Organization:__________________ Title: __________________ Phone: ______________ Email: ____________________ Signature: ______________________ Print Name: _______________________ Date: _______________________ 119

HOLD HARMLESS AGREEMENT
The undersigned (hereinafter the “applicant”) understands and agrees to be personally responsible for any damage sustained to the grounds, buildings, fixtures, or equipment, as a result of his/her/its use of City property.

The applicant certifiesthat he/she/it has read and agrees to the City’s Special Event procedures, and acknowledges and understands that additional conditions and fees may be imposed or required at the time of the permit issuance.

The applicant shall hold harmless, defend and indemnify the City of Solvang, its elected officials, officers, employees, agents and volunteers from any damages that may arise as a result of the conduct of the special event for which the permit is being sought. The applicant agrees to defend, protect, indemnify and hold the City of Solvang, its elected officials, officers, employees, agents and volunteers free and harmless from against any and all claims, damages, expenses, loss or liability of any kind or nature whatsoever arising out of or allegedly arising out of, related to, or resulting from the conduct of the permitted event or activity. The applicant shall, at applicant’s own cost, risk and expense, defend any and all claims and all legal actions that may be commenced or filed against the City of Solvang its elected officials, officers, employees, agents and volunteers, and the applicant shall pay any settlement entered into and shall satisfy any judgment that may be rendered against the City of Solvang, its elected officials, officers, employees, agents and volunteers resulting from the permitted event or activity.

I hereby submit this Application for a Special Event Permit for the event described in this application. _____________________________________ ______________________________ _____________ Applicant Signature Date
__________________
Date
Applicant Name
_________________________________
City Manager and/or designee - Name
_________________________________
City Manager and/or designee - Signature
_____ Approve Event ______ Deny Event
Comments: ___________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ Stipulations for issuing permit: _______________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ Reason for denial: _________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ 120
SANTA BARBARA COUNTY SHERIFF’S DEPARTMENT

SOLVANG CITY POLICE

SERVICE AGREEMENT
The below named applicant and/or organization hereby agrees to have the Santa Barbara County Sheriff’s Department provide Police Security/Traffic Control on the following date and time, at the following event and location:

NAME OF APPLICANT / CONTACT __________PHONE _
APPLICANT ADDRESS _______________
ORGANIZATION __ ________ __ ______________________
TYPE OF EVENT/SERVICE NEEDED _ _______________________
ESTIMATED ATTENDANCE _____________________________________________________ PLACE _ __________________________________________
DAY / DATE _ _______________________________________
TIME OF SERVICE FROM _______________ TO _____________________ ALCOHOL SERVED/SOLD NO__ ___ YES ___ ___ FROM _____________ TO ________________ I further understand that this is not an agreement to rent any buildings or equipment, but only an agreement to provide a police service. Deputies will start one-half hour prior to serving alcohol and/or before the start of the event, and finish one-half hour after the conclusion of the event, except when additional time is required by activities related to the event. Payment for police service fees must be received by the City of Solvang, 30 days prior to the event, or upon reservation if made less than 30 days before the event. Police services cannot be guaranteed, if received less than 5 days prior to the event.

Note: A minimum of two (2) deputies is required for an event, each working a minimum of three (3) hours, for a total of (6) hours minimum.

I understand that I must contact the City of Solvang and meet all of their terms and conditions for this event.

NOTE: A copy of this agreement must be returned to the City for billing purposes. The Sheriff’s Department requires a 48 hours notice of cancellation to avoid fees.

I certify that I have read, understand, and agree to this contract agreement, and the answers given herein are true and complete to the best of my knowledge.

APPLICANT SIGNATURE _______________________________________DATE ___________ -----------------------------------------SHERIFF’S DEPARTMENT-------------------------------------------------- Number of Deputies ________ x ________ HOURS per Deputy = _______TOTAL HOURS TOTAL HOURS OF DEPUTIES ______ HRS x ($96/HRS) = ____
Total Security Deposit = $______
SIGNATURE ________ ___________ TODAY’S DATE __ _________ RETURNED TO SOLVANG CITY BY_________________________DATE/TIME_____________ 121

SPECIAL EVENTS GUIDE
BEST MANAGEMENT PRACTICES (BMPs)

ABOUT THIS GUIDE
Activities at special events can cause pollution. This guide provides pollution prevention practices to event planners organizing special events for the community.

Special Events such as athletic (bike/run/walk), automotive, carnivals, circuses, dog shows/events, concerts/performances, and festivals/parades can generate pollutants caused by improper cleanup and accidental spills that can be picked up by wind or by stormwater runoff and transported to the nearest storm drain inlet and into our waterways. You can help reduce stormwater pollution by implementing BMPs during and after your event.

City of Buellton
www.CityofBuellton.com
Public Works
Department
805.688.5177
[email protected]
City of Goleta
www.CityofGoleta.org
Public Works
Department
805.961.7500
[email protected]
City of Lompoc
www.CityofLompoc.com
Economic and Community
Development Department
805.875.8275
[email protected]
City of Santa Barbara
www.sbcreeks.com
Creeks
Division
805.897.2658
[email protected]
City of Solvang
www.CityofSolvang.com
Public Works
Department
805.688.5575
[email protected]
Santa Barbara County
www.SBProjectCleanWater.org
Project
Clean Water
805.568.3440
[email protected]
City of Carpinteria
www.carpinteria.ca.us
Public Works
Department
805.880.3415
[email protected]

COOKING OIL AND GREASE
• Use a paper towel to wipe food residue off of pots, pans and dishware and dispose of towel into trash container.
• Do not pour cooking oil/grease onto the bare ground or into landscape areas, trash bins, street gutters, storm drains or sanitary sewer.
• To dispose properly, pour used cooking oil/grease into a sealable container like a can or jar (remove as much food residue as possible) place it in the trash or take it to your local hazardous waste collection center or a scheduled collection event.

FOOD
• Don’t place mobile food facilities (catering trucks and trailers, ice cream trucks, produce trucks, coffee/push carts) or food stands near storm drains inlets. • Discharge wastewater from food preparation, and cleaning procedures into a sink, toilet or other drain connected to sanitary sewer. Only un-used water and clean ice may go to bare ground or to a landscape area.
• Contact your local food bank, homeless/housing shelter, senior center or non-profit charity/organization and offer to donate excess edible, unused and/or non-perishable food products. All parts of hot food must be kept above 135° F and cold food below 41° F, before and during transportation.

MINIMIZING TOXIC CHEMICAL USE AND WASTE
• Use the least toxic cleaning products available.
• Ensure your color run uses city approved dust and color ingredients. Use dry methods for cleaning up color dust (sweep or shop vacuum) or schedule a street sweeper. Do not rinse surfaces with water unless it can be re-captured and disposed of appropriately.

Did you know? If you use plant-based products such as utensils and plates, they are compostable and biodegradable.

GREY WATER AND WASTEWATER
• Do not dump wastewater from washing dishes onto the bare ground, landscape areas or into a storm drain. • Do not discharge grey water (shower or wash water) to the bare ground, landscape areas, street or storm drain. • When using a wastewater tank/bladder, use a funnel to prevent water from spilling onto the ground. • Dispose of gray water or wastewater to portable toilets on-site or take to off-site utility sink or toilet connected to sanitary sewer.

SPECIAL EVENT BMPs
City of Santa Maria
www.cityofsantamaria.org
Department
of Utilities
805-925-0951, ext. 7270
[email protected]
common
pollutants
Special Events
• Antifreeze
• Food waste
• Chalk, paint, charcoal, and clay
• Cleaning chemicals
• Cooking oil and grease
• Dirt and sediment
• Grey water and wastewater
• Hydraulic/transmission fluid
• Oil, grease, gasoline, and diesel
• Pet and livestock waste
• Sewage
• Soaps and detergents
• Trash and litter
Training
• Train event staff, volunteers,
and vendors on stormwater
pollution prevention measures
outlined in this guide.
• Educate your event staff and
volunteers on the where, what
and why of recycling.
• Designate one of your key event
staff or volunteers to monitor
event location for spills.

Spill Prevention and Cleanup
• Place a drip pan under a leaking
vehicle or equipment to capture
leaking fluids.
• Keep a spill kit on-site and
available for use.
• Clean up spills or drips
immediately.
• Use dry methods for cleaning
up spills (absorbent, sweep)
rather than rinsing down areas.
• Use a funnel and/or spout to
prevent spilling when refueling
equipment.

Notify the city or county issuing
your Special Event Permit if you
have any spill or discharge
during or after your event.

POPCORN

FOR ADDITIONAL INFORMATION CONTACT OUR PARTNERING AGENCIES

COOKING OIL ONLY
122

SPECIAL EVENTS GUIDE
BEST MANAGEMENT PRACTICES (BMPs)
The Cities of Buellton, Carpinteria,
Goleta, Lompoc, Santa Barbara,
Santa Maria, and Solvang, and the
County of Santa Barbara have an
extensive Stormwater Management
Program, with an even greater
selection of information and useful
tools to help you plan your event.

Take advantage of the
following FREE services:
• Download or print BMP materials
When receiving your Special
Event Permit, check if a:
• Post-event “walkthrough”
inspection or meeting is required
• Litter-Free Permit is required
• Trash dumpster is required
Large events or venues with over
2,000 persons may be required
to implement a Waste Reduction,
Reuse and Recycling Plan (AB
2176)
Be sure to always:
• Understand on-site drainage.
• Identify all on-site storm drain
inlets and catch basins or nearest
off-site drain location.
• Protect all on-site storm drain
inlets with a fiber roll, filter fabric
or gravel bag berm at each
on-site catch basin or nearest
off-site drain location for the
duration of the event.
• Remove all storm drain inlet
protection at the end of the event.
• Don’t install storm drain inlet
protection that may cause
flooding if rain is forecasted
during your event.

Only Rain Down
the storm Drain

PORTABLE TOILETS
• Locate portable toilets a minimum of 50 feet away from drainage facilities (concrete swales, etc.) and high-traffic areas, and never near a storm drain. • Ensure portable toilets have secondary containment to prevent discharge of waste.

PET AND LIVESTOCK WASTE
• Place soiled bedding and manure in sturdy insect and leak-proof waste container. • Toss pet waste in the trash, even when you use biodegradable bags. • Contact your city and ask about their Close the Poop Loop campaign and any promotional text or graphics that you can use in your media campaign to help spread the word. • Visit Close the Poop Loop at http://closethepooploop.com for more details and find out the truth about dog poop.

GREEN OR WOOD WASTE
• Donate plants, centerpieces, and other decorative to a local homeless/housing shelter, senior center or non-profit charity/organization.
• Reuse, donate and/or return pallets to vendors.
• Donate old stage props to local schools or a local theater group. • Take unusable and untreated wood products or pallets to a designated county facility for recycling. Visit Less is More at http://lessismore.org for the location of wood recycling facilities.

RECYCLING
• Place all recyclable containers in visible locations next to each trash container throughout the event location.
• Flatten all boxes and set aside for cardboard recycling. • Clearly mark all containers used to collect recyclable materials such as cardboard, beverage containers (aluminum, glass, plastic) and paper (pamphlets, fliers, programs, tickets, receipts, catalogs). • Contact your waste hauler to learn about the commercial recycling (AB 341) and commercial organics recycling (AB 1826) or visit Less Is More at http://lessismore.org for more information.

TRASH AND LITTER
• Consider planning a zero-waste event and promoting this effort with event participants. Visit Less is More at http://lessismore.org for information on how to plan a zero-waste event. • Place all trash containers in visible locations.
• Monitor all trash containers during the event and empty regularly to prevent overflow. • Keep the event location free and clear of litter during the event hours and after each day of the event. • Remove all trash and litter or any markings by all activity connected to the event, leaving the event location and public right-of-way clean and free of trash and litter. • Schedule a street sweeper to clean routes and parking areas following the conclusion of a parade or event especially when animals are included as part of a parade or event.

PRESSURE WASHING
• Don’t pressure wash or rinse event or parking lot area unless wash water is collected and discharged to sink, toilet or other drain connected to sanitary sewer or be directed to a landscape or unpaved areas. • Setup a perimeter berm and/or block storm drain inlets. • Use a shop vacuum to collect wash water and dispose of it appropriately. • Use mop bucket to remove temporary public art (chalk, paint, charcoal, clay) on sidewalks etc. Try to wash without soaps and solvents when removing event markings etc.

WANT TO
KNOW MORE?
City of Buellton
www.CityofBuellton.com
City of Solvang
www.CityofSolvang.com
City of Lompoc
www.CityofLompoc.com
Santa Barbara County
www.SBProjectCleanWater.org
City of Goleta
www.CityofGoleta.com
City of Santa Barbara
www.sbcreeks.com
City of Carpinteria
www.carpinteria.ca.us
City of Santa Maria
www.CityofSantaMaria.com
123

GUIA DE EVENTOS ESPECIALES
MEJORES PRÁCTICAS DE MANEJO (BMPs)

ACERCA DE ESTA GUIA
Las actividades durante eventos especiales pueden causar contaminación. Esta guía proporciona prácticas de prevención de la contaminación para los organizadores de eventos especiales para la comunidad.

Eventos especiales como atletismo (bicicleta/ carrera / caminata), automotriz, carnavales, circos, espectáculos/eventos para perros, conciertos / obras, y festivales / desfiles pueden generar contaminantes causados por la limpieza inadecuada y derrames accidentales que pueden ser recogidos por el viento o por escorrentía de aguas pluviales y se transportó a la entrada de drenaje pluvial más cercana y a nuestras vías fluviales. Puede ayudar a reducir la contaminación de las aguas pluviales mediante la implementación de BMPs durante y después de su evento.

Ciudad de Buellton
www.CityofBuellton.com
Public Works
Department
805.688.5177
[email protected]
Ciudad de Goleta
www.CityofGoleta.org
Public Works
Department
805.961.7500
[email protected]
Ciudad de Lompoc
www.CityofLompoc.com
Economic and Community
Development Department
805.875.8275
[email protected]
Ciudad de Santa Bárbara
www.sbcreeks.com
Creeks
Division
805.897.2658
[email protected]
Ciudad de Solvang
www.CityofSolvang.com
Public Works
Department
805.688.5575
[email protected]
Condado de Santa Bárbara
www.SBProjectCleanWater.org
Project
Clean Water
805.568.3440
[email protected]
Ciudad de Carpinteria
www.carpinteria.ca.us
Public Works
Department
805.880.3415
[email protected]

ACEITE Y GRASA DE COCINA
• Utilice una toalla de papel para limpiar los residuos de alimentos de las ollas, sartenes, vajillas y deseche la toalla en el recipiente de basura.
• No vierta aceite/grasa de cocina en el suelo o en áreas de paisaje, papelera, canalones de calles, drenajes pluviales o alcantarillado sanitario.
• Para desechar correctamente, vierta al aceite/grasa de cocina usado en un contenedor sellable como una lata o frasco (elimine la mayor cantidad de residuos de alimentos como sea posible) y colóquelo en la basura o llévelo a su centro local de recolección de residuos o a un evento de recolección programado.

COMIDA
• No coloque instalaciones de comida móvil (camiones y remolques de servicios de comida, producir camiones, carros de café, carretilla) o puestos de comida cerca de las entradas de drenajes pluviales. • Descargue las aguas residuales de la preparación de alimentos y los procedimientos de limpieza en un fregadero, inodoro u otro drenaje conectado a la alcantarilla sanitaria. Solo agua limpia y hielo limpio puede ir a la tierra o a una zona de paisaje.
• Comuníquese con su banco de alimentos local, refugio para personas sin hogar/vivienda, centro para personas mayores u organizaciones benéficas sin fines de lucro y ofrézcase a donar productos alimenticios comestibles, no utilizados y/o no perecederos. Todas las partes de alimentos calientes deben mantenerse por encima de 135° F y alimentos fríos por debajo de 41° F, antes y durante el transporte.

MINIMIZAR EL USO Y LOS RESIDUOS QUÍMICOS TÓXICOS
• Utilice los productos de limpieza que tienen menos tóxicos. • Asegúrese de que su carrera de color utilice ingredientes de polvo y color aprobados por la ciudad. Utilice métodos secos para limpiar el polvo de color (barra o aspire) o programe una barredora de calles. No enjuague superficies con aguas a menos que pueda volver a capturarse y desecharse adecuadamente. ¿Sabía Que? Si utiliza productos basados de planta como utensilios, son compostables y biodegradables.

AGUAS GRIS Y AGUAS RESIDUALES
• No vierta las aguas residuales de los platos de lavado sobre el suelo, las zonas de paisaje, o en un drenaje pluvial. • No descargue agua gris (ducha o agua de lavado) en el suelo, las zonas de paisaje, o en un drenaje pluvial. • Cuando utilice un tanque/vejiga de aguas residuales, utilice un embudo para evitar que el agua se derrame sobre el suelo.
• Disponga las aguas grises o las aguas residuales en los inodoros portátiles en el lugar o llévelo al fregadero o inodoro de servicios públicos fuera el sitio conectado a la alcantarilla sanitaria.

SPECIAL EVENT BMPs
Ciudad de Santa María
www.cityofsantamaria.org
Department
of Utilities
805-925-0951, ext. 7270
[email protected]
contaminantes
comunes
Eventos Especiales
• Anticongelante
• Desperdicio de comida
• Tiza, pintura, carbón, y arcilla
• Productos químicos de limpieza
• Aceite de cocina y grasa
• Tierra y sedimentos
• Agua gris y aguas residuales
• Fluido hidráulico/de transmisión
• Aceita, grasa, gasolina y diésel
• Residuos de mascotas y ganado
• Aguas residuales
• Jabones y detergentes
• Basura
Entrenamiento
• Entrene el personal del evento,
voluntarios, y vendedores sobre
las aguas pluviales y medidas de
prevención de la contaminación.
• Eduque su personal del evento,
voluntario en el donde, qué y por
qué reciclar.
• Designe a alguien de su personal
o voluntarios para monitorear
localidades de derrame.

Prevención y limpieza
de derrames
• Coloque una bandeja de goteo bajo
una fuga de vehículo o equipo para
capturar fugas de líquido.
• Mantenga un kit de derrame en el
sitio y disponible para su uso.
• Limpie los derrames o goteos
inmediatamente.
• Utilice métodos secos para la
limpieza derrames (absorbentes,
barrer) en lugar de enjuagar áreas.
• Utilice un embudo y/o un canalón
para evitar derramas al repostar
equipo.

Avísele a la ciudad o condado
que emite su permiso de Evento
Especial si tiene cualquier derrame
o descarga durante o después de
su evento.

POPCORN

GRASA DE COCINA
PARA INFORMACIÓN ADICIONAL, PÓNGASE EN CONTACTO CON NUESTRAS AGENCIAS ASOCIADAS 124

GUIA DE EVENTOS ESPECIALES
MEJORES PRÁCTICAS DE MANEJO (BMPs)
Las ciudades de Buellton, Carpinteria,
Goleta, Lompoc, Santa Bárbara, Santa
María, ye Solvang, y el condado de
Santa Bárbara tienen un programa
extenso sobre la gestión de aguas
pluviales con una mayor selección de
información y útil herramientas para
ayudar a plantificar su evento.

Aproveche los servicios gratuitos:
• Descargue u imprima materiales BMP
Al recibir su permiso de Eventos
Especiales, compruebe:
• “Tutorial” posterior al evento
• Inspección o junta requerida
• Se requiere permiso de basura
• Se requiere contendedor de basura
Eventos grandes o lugares con más de
2,000 personas pueden ser requeridas
para implementar una Reducción
de Residuos, Plan de Reutilización y
Reciclaje (AB 2176)
Asegúrese siempre de:
• Comprender el drenaje in situ.
• Identificar todos los drenajes pluviales
in situ ensenadas y cuencas de
captación o las cuencas
más cercanas.
• Proteger todos los drenajes pluviales
in situ con un rollo de fibra, tejido de
filtro o berma de bolsa de grava en
cada cuenca de captura en el sitio o
la más cercana ubicación de drenaje
fuera del sitio para la duración
del evento.
• Retirar toda la protección de las
entradas de drenaje pluvial al final
del evento.
• No instalar protección a la entrada
de drenaje pluvial que pueda causar
inundaciones si se pronostica lluvia.

SOLO LA LLUVIA

POR EL DRENAJE
BAÑOS PORTATILES
• Localice los baños portátiles a un mínimo de 50 pies de distancia de las instalaciones de drenaje.
• Asegúrese de que los baños portátiles tengan contención secundaria para evita la descarga de residuos.

RESIDUOS DE MASCOTAS Y GANADO
• Coloque la ropa de cama y el estiércol sucios en insectos resistentes y contenedores de residuos a prueba de fugas. • Revuelve los residuos de mascotas en la basura, incluso cuando use bolsas biodegradables. • Comuníquese con su ciudad y pregunte sobre su campaña “Close the Loop” y sobre cualquier texto o grafico promocional que pueda usar en su campaña multimedia para ayudar a compartir la palabra. • Visite Close the Poop Loop en http://closethepooploop.com para obtener más detalles y descubrir la verdad sobre el residuo de perro.

RESIDUOS DE MADERA O VERDE
• Done plantas, centros de mesa y otros decorativos a un refugio local para personas sin hogar/ viviendas, centro de la tercera edad u organización benéfica sin fines de lucro. • Reutilice, done o devuelva paletas a los proveedores. • Done accesorios antiguos del escenario a las escuelas locales o a un grupo de teatro local. • Lleve productos o paletas de madera inutilizables y no tratados a una instalación designada del condado para su reciclaje. Visite Less is More en http://lessismore.org para la ubicación de las instalaciones de reciclaje de madera.

RECICLAJE
• Coloque todos los contenedores reciclables visibles junta a cada contenedor de basura en toda la ubicación del evento. • Aplane todas las cajas y reserve para el reciclaje de cartón. • Marque claramente todos los recipientes utilizados para recoger materiales reciclables como cartón, envases de bebidas (aluminio, vidrio, plástico) y papel (panfletos, volantes, programas, entradas, recibos, catálogos). • Póngase en contacto con su transportista de residuos para obtener más información sobre el reciclaje comercial (AB 341) y el reciclaje de productos orgánicos comerciales (AB 1826) o visite Less Is More en http://lessismore.org para más información.

BASURA
• Considere la posibilidad de plantificar un evento sin residuos y promover este esfuerzo con los participantes del evento. Visite Less is More en http://lessismore.org para obtener información sobre como planificar un evento de cero residuos.
• Coloque todos los contenedores de basura en lugares visible. • Supervise todos los contendores de basura durante el evento y vacié regularmente para evitar el desbordamiento. • Mantenga el lugar del evento libre de basura durante las horas del evento y después de cada día del evento. • Retire toda la basura o cualquier marca por toda actividad relacionad con el evento, dejando el lugar del evento y el derecho de vía publico limpio y libre de basura.
• Programe una barredora de calles para limpiar rutas y áreas de estacionamiento después de la conclusión.

LAVADO A PRESIÓN
• No lave o enjuague a presión o el área del estacionamiento a menos que el agua de lavado se recoja y descargue en el fregadero, inodoro u otro drenaje conectado a la alcantarilla sanitaria o se dirija a un paisaje o áreas sin pavimentar. • Configure una berma perimetral y/o bloquee las entradas de drenaje pluvial. • Use una aspiradora de taller para recoger el agua de lavado y deseche adecuadamente. • Utilice el cubo de fregona para eliminar el arte público temporal (tiza, pintura, carbón, arcilla) en las aceras, etc. Trate de lavar sin jabones y disolventes al retirar las marcas de eventos, etc. ¿Quiere
Saber MÁS?
Ciudad de Buellton
www.CityofBuellton.com
Ciudad de Solvang
www.CityofSolvang.com
Ciudad de Lompoc
www.CityofLompoc.com
Condado de Santa Bárbara
www.SBProjectCleanWater.org
Ciudad de Goleta
www.CityofGoleta.com
Ciudad de Santa Bárbara
www.sbcreeks.com
Ciudad de Carpinteria
www.carpinteria.ca.us
Ciudad de Santa María
www.CityofSantaMaria.com
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