Agenda 2022-11-14 CC
CITY COUNCIL AGENDA
MONDAY, NOVEMBER 14, 2022
6:30 PM REGULAR MEETING
VIRTUAL & IN COUNCIL CHAMBER, 1644 OAK STREET, SOLVANG, CA 93463 City Council:
Charlie Uhrig, Mayor
Mark Infanti, Mayor pro tem
Robert Clarke, Councilmember
Claudia Orona, Councilmember
Jim Thomas, Councilmember
PARTICIPATING IN THE MEETING - Pursuant to California Assembly Bill 361, City Council meetings will be conducted by video/teleconferencing through Zoom. Meetings will also be broadcast live on Channel 23 and streamed on the City’s website, Vimeo, and YouTube.
• To join by Zoom, visit https://zoom.us/j/3066529195. If you wish to speak, please use the “raised hand” symbol.
• To join by phone, call (888) 788-0099 and enter Meeting ID: 306 652 9195#. The phone line will be open starting at 6 p.m.
6:30 PM OPEN SESSION – REGULAR MEETING
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
PROCLAMATIONS, COMMENDATIONS AND CEREMONIAL ITEMS
a. Employee of the Quarter presentation
b. Family Court Awareness Month Proclamation
AGENDA AND SUPPORTING MATERIALS – Available for viewing 8:00a.m.-5:00p.m. at City Hall, 1644 Oak Street, Solvang, and on the City’s website https://www.cityofsolvang.com/agendacenter. Additional writings that are distributed to a majority of the City Council after the posting of the agenda will be made available at City Hall and on the City’s website.
AGENDA POSTING NOTIFICATION - Subscribe to receive email or text message notifications when agendas are posted online through “Notify Me” at: https://www.cityofsolvang.com/List.aspx PUBLIC COMMENT - The public is encouraged to address the City Council in-person, virtually, or in-writing on agenda and non-agenda items. If provided in writing, comments must be submitted to the City Clerk at [email protected] by 5:00 p.m. on the Friday before the meeting to be considered. Your comment will be recorded and distributed appropriately. Comments on agenda items will be heard at the time each item is considered, including non-agenda items. In-person speakers will be invited to make public comments first.
Virtual speakers will follow.
AMERICANS WITH DISABILITIES ACT - If, as a participant of this meeting, you need special assistance the City will attempt to accommodate you in every reasonable manner. Please contact the City Clerk at either (805) 688-5575 x206 or [email protected]. 72- hours’ notice is requested 1 Agenda 2022-11-14 CC
PRESENTATIONS - None
1. PUBLIC COMMUNICATIONS – NON- AGENDA AND CONSENT ITEMS This section is intended to provide members of the public with the opportunity to address the Council on items not on the Agenda and on Consent. This section is limited to 30 minutes. Each speaker will be afforded three minutes and may speak only once. State law does not allow the Council to discuss or take action on issues not on the agenda, except to briefly respond or to ask Staff to follow up on such items.
2. CITY MANAGER REPORT AND ADVANCE CALENDAR
Informational Report……………………………………………………………………………………………..….5
3. COUNCIL COMMENTS AND REQUESTS
Comments and requests from City Council Members. No action will be taken at this meeting.
4. CONSENT ITEMS
Consent is designed for routine; administrative city matters and is approved by roll call vote with one motion.
These items are discussed only on request of council members. Members of the public were afforded an opportunity to speak on Consent items during the Public Communications portion of this agenda. a. Approve Order of Agenda as Presented.
b. Approve City Council Minutes of October 24, 2022…………………………………………….….….6 c. Adopt Resolution No. 22-1199 a Resolution of the City Council of the City of Solvang, California Authorizing Remote Teleconference Meetings of the Solvang Meeting Bodies………...………….13 d. Approve October 2022 Warrants …………………………………………………………………………18 e. Approve Quarterly Investment Report for April – June 2022………………………...…………………30 f. Approve Cancellation of the City Council Regular Meeting of December 26, 2022 …………………48 g. Approve the City Council 2023 Calendar of Meetings ………………………………………………….49 h. Approve the purchase of a Mini Excavator from Berchtold Equipment Company in the amount of $89,621.76, and authorize the City Manager to execute on behalf of the City……………………..50 i. Approve the agreement with Full Moon Audio Co, a California Corporation for the production of the 2022 Julefest event in the amount not to exceed $50,389.20 for the daily light and music show for the term November 15, 2022 – January 12, 2023; and authorize the City Manager to execute on behalf of the City. ................................................................................................................................57 j. Adopt Ordinance No. 22-0361 an Ordinance of the City Council of the City of Solvang, California, Revising Title 1, Chapter 11, Conflict of Interest Code Biannual Review of City of Solvang Conflict of Interest Code for second reading and adoption. …………………………………………74 k. Approve Amendment No. 4 to the Agreement with Mintier Harnish LP to include the additional scope of services for the Proposed General Plan Amendment and Zone Change Mission Drive Mixed-Use project 1783 & 1793 Mission Drive and 533 Pine Street into the overall General Plan Update ……………………………………………………………………………………………………82
l. Approve the Agreement with Hamner Jewell and Associates for government real estate services 2 Agenda 2022-11-14 CC
to pursue the acquisition of 410 Second Street in the amount not to exceed $20,000 for the term November 14, 2022 – December 31, 2023; and authorize the City Manager to execute on behalf of the city. …………………………………………………………………………………………………86
PUBLIC HEARINGS - None
BUSINESS ITEMS
5. DISCUSSION AND POSSIBLE ACTION REGARDING SOLVANG CHAMBER OF COMMERCE TOURISM MARKETING CONTRACT PROPOSAL. …………………………….…101
6. DISCUSSION AND POSSIBLE ACTION TO APPROVE THE AGREEMENT WITH RALPH
ANDERSEN & ASSOCIATES INC FOR CITY MANAGER RECRUITMENT SERVICES IN THE AMOUNT NOT TO EXCEED $27,500 FOR THE TERM NOVEMBER 14, 2022 – APRIL 30, 2023; AND AUTHORIZE THE CITY MANAGER TO EXECUTE ON BEHALF OF THE CITY; AND TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $27,500 FROM THE GENERAL FUND TO THE ADMINISTRATIVE SERVICES FUND. ………………………………..120
7. AB1234 REPORT OUT AND COUNCIL CLOSING COMMENTS
8. ADJOURNMENT
AFFIDAVIT OF POSTING
I, Annamarie Porter, City Clerk for the City of Solvang, California, DO HEREBY CERTIFY under penalty of perjury under the laws of the State of California, that the foregoing revised notice was posted at the City of Solvang City Hall bulletin board at 1644 Oak Street, Solvang, CA and on the City of Solvang website not less than 72 hours prior to the meeting, per Government Code 54954.2.
Dated this 9th day of November 2022.
3 4
Meeting Date Agenda Item Agenda Action
28-Nov Santa Barbara County Sheriff's Report Presentation Receive Stormwater Management Program Annual Report Consent Receive Lift Truck Purchase Consent Approve
Public Hearing Building Code Ordinance 2nd Reading PH
Parking In-Lieu Ordinance Amendment 1st Hearing Public Hearing Short Term - Vacation Rental Parking Requirements -
Ordinance Public Hearing
12-Dec Accept Results of the Election Discussion Approve Appointment of Mayor pro tem Discussion Appoint
Council selection of representatives to Committees and
Agencies
Discussion Appoint
Housing Element of the General Plan Preliminary Review Discussion Policy Various job descriptions Consent Approve
26-Dec Cancelled
Future Meetings
Outdoor Dining Policy Direction Discussion
Residences as a primary use in the Tourist Related
Commercial Zone Discussion
General Plan
Meeting Date Agenda Item Agenda Action
N/A
Agenda Item Agenda Action
November Stormwater Management Program Annual Report Consent Receive December Appointment of Mayor pro tem Discussion Approve December Council selection of representatives to Committees and Agencies Discussion Approve
December (every
two years/ even
year) Appointment to Boards, Commissions, Committees Discussion Approve January Comprehensive Annual Financial Report Discussion Approve January Grant Funding Policy Review Discussion Approve
January Brown Act Training
February Measure A 5-Year Local Program of Projects Public Hearing Approve February Mid-Year Budget Adjustments
February Fiscal Outlook and Financial Policies Discussion Approve February (every-two
years/ even year)
Council Budget Goal Setting Public WorkshopApprove
March Housing Element and LEAP Grant Annual Report Public Hearing Approve March SB1 RMRA project List Public Hearing Approve
March Investment Policy Annual Review Discussion Approve March Solvang Skytt Mesa LLMD Annual Assessment Public Hearing Approve March FTA 5311 Grant Agreement Consent Approve
March TDA Grant Funding Consent Approve
May Preliminary Budget
Oct/Jan/April/July Quarterly Financial Reports Discussion Approve June Two-Year Financial Plan Development or Supplemental Budget adoption Discussion Adopt
June Capital Improvement Program Discussion Adopt
June/July Amend Appropriation Limit Public Hearing Adopt July AB 1600 Report Discussion Approve
Council Requested Agenda Items
Annual Reports
ADVANCE CALENDAR
5 Minutes 2022-10-24 CC 1
Agenda Item 4.b
October 24, 2022
Monday
Closed Session 6:00 p.m.
Open Session 6:30 p.m.
6:00 PM CITY COUNCIL SPECIAL CLOSED SESSION
1. CALL TO ORDER
Mayor Uhrig called the meeting to order at 6:00 p.m.
2. ROLL CALL
Present: Mayor Charlie Uhrig; Mayor pro tem Mark Infanti; Councilmembers Robert Clarke, Claudia Orona (arrived at 6:02 p.m.), Jim Thomas
Staff: Interim City Manager Bradley Vidro, City Attorney David Fleishman, City Clerk Annamarie Porter
3. PLEDGE OF ALLEGIANCE
Mayor Uhrig led in the Pledge of Allegiance.
4. PUBLIC COMMUNICATIONS ON CLOSED SESSION
Michael Miller spoke about a lawsuit and the City Manager resigning; referenced the City Council Code 147 where the public could be allowed more than three minutes to speak; commented on his work to establish a world-wide citizens organization to address things going on around the world; talked about a document he submitted regarding his mental health and the situation with the music industry and expressed concerns he has been unable to include items on the agenda.
There were no other public comments on Closed Session Items.
5. RECESS TO CLOSED SESSION – 6:06 p.m.
City Attorney David Fleishman announced City Council will meet in Closed Session to discuss the following items:
a. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2):
One potential case
RECONVENE TO OPEN SESSION – 6:29 p.m.
ANNOUNCEMENT OF CLOSED SESSION ACTIONS
City Attorney David Fleishman announced there was no reportable action.
MINUTES
SOLVANG CITY COUNCIL
REGULAR MEETING
6 Minutes 2022-10-24 CC 2
ADJOURNMENT – 6:30 p.m.
6:30 PM OPEN SESSION – REGULAR MEETING
CALL TO ORDER
Mayor Uhrig called the meeting to order at 6:30 p.m. in the City Hall Council Chamber, 1644 Oak Street, Solvang, California.
ROLL CALL
Present: Mayor Charlie Uhrig, Mayor pro tem Mark Infanti; Councilmembers Robert Clarke, Claudia Orona, Jim Thomas
Staff: Interim City Manager Bradley Vidro, City Attorney David Fleishman, City Clerk Annamarie Porter, Utilities Director Jose Acosta, Marketing Manager Cheryl Shallanberger, Acting Planning Manager, Sophia Checa.
PLEDGE TO THE FLAG
Mayor pro tem Infanti led in the Salute to the Flag.
PROCLAMATIONS, COMMENDATIONS AND CEREMONIAL ITEMS - None PRESENTATIONS - None
1. PUBLIC COMMUNICATIONS – NON- AGENDA AND CONSENT ITEMS Lieutenant Mark Valencia, City of Solvang Santa Barbara County Sheriff representative presented an update on crime statistics in the City of Solvang.
Discussion followed regarding statistics from comparable cities.
Denise El Amin spoke about increased water rates; noted it is higher than it has ever been and commented on Measure U raising taxes by 1%.
Erik Vasquez, representing Dark Star Development, commented on the status of two of their development projects; referenced City Council’s consideration of a construction moratorium and asked that an exemption be made for the projects.
Michael Miller spoke about online viewers and posts; discussed the appointment of a new police chief and local media corruption; commented on problems with the City Clerk and requested that Council schedule a study session to address his issues.
There were no other public comments on this item.
2. CITY MANAGER REPORT AND ADVANCE CALENDAR
Interim City Manager Vidro discussed recent communications regarding Measure U; noted it is a 1% increase in sales tax; announced upcoming events including the Halloween Haunted House and reported he is working on items for future agenda development.
Discussion followed regarding the Salute to Veterans event in Santa Ynez. 7 Minutes 2022-10-24 CC 3
Mayor Uhrig referenced a Special City Council meeting on December 5th and reported two Councilmembers will not be able to attend and neither will the City Manager.
Interim City Manager Vidro stated that he would review the matter and reschedule the meeting if necessary.
3. COUNCIL COMMENTS AND REQUESTS
Councilmember Thomas asked for clarification of the election process for a vacant council seat.
City Attorney David Fleishman reported that Council can either appoint or call for a special election once a vacancy occurs.
Mayor Uhrig announced Red Ribbon Week and thanked organizations working to keep people off drugs.
4. CONSENT ITEMS
a. Approve order of Agenda
b. Approve the City Council Meeting Minutes of August 31, 2022 and October 10, 2022 c. Adopt Resolution No. 22-1197 Amending City Officer Titles as they pertain to access to the Local Agency Investment Fund (LAIF)
Mayor Uhrig made a typographical correction to the agenda.
Motion by Councilmember Clarke, to approve the Consent Agenda, as presented, seconded by Mayor pro tem Infanti, and carried 5-0.
PUBLIC HEARINGS - None
DISCUSSION ITEMS
5. DISCUSSION AND POSSIBLE ACTION TO INTRODUCE FOR FIRST READING ORDINANCE NO. 22-0360 AMENDING TITLE 10 OF THE SOLVANG MUNICIPAL CODE AND ADOPTING BY REFERENCE: CODES COMPRISING THE 2022 EDITION OF THE CALIFORNIA BUILDING STANDARDS CODE (CALIFORNIA CODE OF REGULATIONS, TITLE 24, PARTS 1-12), INCLUDING THE CALIFORNIA BUILDING CODE VOLUMES 1 & 2 (2022 EDITION, INCORPORATING AND AMENDING THE 2021 INTERNATIONAL BUILDING CODE), THE CALIFORNIA RESIDENTIAL CODE (2022 EDITION, INCORPORATING AND AMENDING THE 2021 INTERNATIONAL RESIDENTIAL CODE), THE CALIFORNIA ELECTRICAL CODE (2022 EDITION, INCORPORATING AND AMENDING THE 2020 NATIONAL ELECTRICAL CODE), THE CALIFORNIA MECHANICAL CODE (2022 EDITION, INCORPORATING AND AMENDING THE 2021 UNIFORM MECHANICAL CODE), THE CALIFORNIA PLUMBING CODE (2022 EDITION, INCORPORATING AND AMENDING THE 2021 UNIFORM PLUMBING CODE), THE CALIFORNIA ENERGY CODE (2022 EDITION), THE CALIFORNIA FIRE CODE (2022 EDITION, INCORPORATING AND AMENDING THE 2021 INTERNATIONAL FIRE CODE), THE CALIFORNIA EXISTING BUILDING CODE (2022 EDITION), THE CALIFORNIA GREEN BUILDING STANDARDS CODE (2022 EDITION), AND THE 2021 INTERNATIONAL PROPERTY
MAINTENANCE CODE, TOGETHER WITH CERTAIN ADDITIONS, INSERTION, DELETIONS,
AND CHANGES THERETO, AND MAKING A DETERMINATION OF EXEMPTION UNDER THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT
Acting Planning Manager Checa presented details of the report; discussed modifications in the code 8 Minutes 2022-10-24 CC 4
due to minor changes at the local level and addressed next steps.
Discussion followed regarding periodic reviews.
Mayor Uhrig invited public comments.
There were no public comments on this item.
Motion by Mayor Uhrig, to introduce for first reading Ordinance No. 22-0360 amending Title 10 of the Solvang municipal code and adopting by reference: codes comprising the 2022 edition of the California building standards code (California code of regulations, title 24, parts 1-12), including the California building code volumes 1 & 2 (2022 edition, incorporating and amending the 2021 international building code), the California residential code (2022 edition, incorporating and amending the 2021 international residential code), the California electrical code (2022 edition, incorporating and amending the 2020 national electrical code), the California mechanical code (2022 edition, incorporating and amending the 2021 uniform mechanical code), the California plumbing code (2022 edition, incorporating and amending the 2021 uniform plumbing code), the California energy code (2022 edition), the California fire code (2022 edition, incorporating and amending the 2021 international fire code), the California existing building code (2022 edition), the California green building standards code (2022 edition), and the 2021 international property maintenance code, together with certain additions, insertion, deletions, and changes thereto, and making a determination of exemption under the California environmental quality act, as presented, seconded by Councilmember Clarke, and carried 5-0.
6. DISCUSSION AND POSSIBLE ACTION TO ADOPT A RESOLUTION MODIFYING DROUGHT
REGULATIONS PENALTIES
Utility Director Acosta presented details of the staff report; responded to questions from City Council and the public; addressed possible modifications to the ordinance and options for Council’s consideration; commented on penalties that have been assessed and spoke about a possible moratorium on new developments.
Discussion followed regarding cutting back on landscaping, water-use audits, increases in water use during the summer due to irrigation, obtaining Automated Meter Infrastructure (AMI), penalties, increased costs of purchasing water, how other cities are complying, limiting water usage and implementing fines, availability of data regarding water use, the percentage of users in the penalty phase and availability of grants to convert lawns into drought-tolerant landscaping.
Mayor Uhrig invited public comments.
Denise El Amin reported that she was gone from August to September and when she returned home, her water bill had increased substantially; stated she called the City where she was told there must be a leak and to receive a report, she needed to pay $50. She stated she will get a taskforce together to study the issue and present it to City Council.
Stacey Otte, Wilding Museum, spoke about their efforts to reduce water consumption; noted the $1000 monthly penalty is negatively impacting them and urged City Council to reconsider the high penalty amount.
Mike Lemos spoke about their contribution to the community; commented on negative impacts of COVID-19; reported adding self-service dog washing stations at his business which saves water and asked for consideration in relation to the $1000 monthly penalty.
Keith Adler urged the City to look for other sources of water; suggested banking water usage for the year; commented on waiving penalties for homes and businesses with low-flush toilets and other watersaving fixtures; spoke about L.A. offering rebates to those purchasing a Flume water meter; questioned 9 Minutes 2022-10-24 CC 5
why customers pay for water meters, continuously; felt the current 14 HCF level for single-family homes are arbitrary and stressed that the system needs to be reviewed carefully, and revised.
Dennis Beebe referenced the HDR study; agreed water conservation is of the utmost importance; opined the City has done a poor job of communicating the restrictions and penalties associated with not conserving; discussed impacts to single-family residences and suggested the City consider subclasses within that class and prorate the water rates based upon the size or usage.
Elizabeth Orona addressed the penalty rates; reported drought compliance penalties are different for businesses and residences; discussed Proposition 218 and spoke about this being an urgent problem to solve together.
Susan Bott, via Zoom, spoke in support of a building moratorium necessitated by the current drought and referenced related City policies.
Susan Bellamy, via Zoom, read an email she submitted to City Council regarding practices in Coalinga and Healdsburg, and their unsuccessful implementation of penalties and hoped for increased conservation information by the City.
There were no other public comments on this item.
Discussion followed regarding the meter charge, the City’s efforts to solve the water shortage problem, verifying that the Flume works on City meters, changing the commercial structure for penalties, penalties for ADUs, staying penalties until the matter is resolved and made fair, the possibility of implementing a moratorium on watering lawns, renegotiating water rates with the State, rescinding the penalties, increasing communications regarding water conservation and requiring zero scape, hard scape or drought-tolerant landscape on all new commercial construction.
City Attorney Fleischman spoke about rescinding penalties via resolution and discussed other possible approaches to the implementation of penalties.
Discussion followed regarding increasing communications and involving HOAs and apartment associations.
Motion by Mayor Uhrig, to direct staff to abate the imposition of penalties through the end of the year; direct staff to put together an urgency ordinance that would address development standards that could be imposed on commercial projects to prohibit the installation of turf and require the installation of xeriscape or low impact water development and give staff direction, moving forward, to take a harder look at the penalty structure under the existing ordinance, seconded by Councilmember Orona, and carried 5-0.
7. DISCUSSION AND POSSIBLE ACTION TO INTRODUCE FOR FIRST READING ORDINANCE NO. 22-0361 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOLVANG, CALIFORNIA, REVISING TITLE 1, CHAPTER 11, CONFLICT OF INTEREST CODE BIANNUAL
REVIEW OF CITY OF SOLVANG CONFLICT OF INTEREST CODE
City Attorney Fleischman presented details of the report; discussed FPPC requirements to review the City’s Conflict of Interest Code; addressed positions that need to be added including the Tourism Advisory Committee, Planning Manager, Marketing and Events Manager and Utilities Director.
Discussion followed regarding added, designated positions, prohibitions relative to conflicts of interest, and oversight.
Mayor Uhrig invited public comments.
10 Minutes 2022-10-24 CC 6
Denise El Amin stated she would like to apply for the conflict-of-interest force; noted she would be happy to observe and report on City Council.
Councilmember Orona addressed the process for filing a complaint.
There were no other public comments on this item.
Motion by Councilmember Orona, to introduce for first reading ordinance no. 22-0361 an ordinance of the city council of the City of Solvang, California, revising title 1, chapter 11, conflict of interest code biannual review of City of Solvang conflict of interest code, seconded by Mayor pro tem Infanti, and carried 5-0.
8. DISCUSSION AND POSSIBLE ACTION APPROVE THE 2022 JULEFEST SPECIAL EVENT
PROGRAM
Marketing Manager Shallanberger provided a brief history of Julefest; presented details of activities for the 2022 Julefest special event program; discussed the proposed draft budget and noted inclusion of Public Works.
Discussion followed regarding the possibility of holding a Nightly Christmas Marketplace, beginning of the nightly, ten-minute music show, live music in the park, limiting use printed materials, additions to the light show, costs of the Nativity performance, keeping businesses in the loop and distribution of Christmas trees by the Chamber of Commerce.
Mayor Uhrig invited public comments.
Denise El Amin asked about the members of the TAC Subcommittee.
There were no other public comments on this item.
City Council commented favorably regarding the plans for the 2022 Julefest Special Event Program.
9. DISCUSSION AND POSSIBLE ACTION TO APPROVE THE ABBI AGENCY TOURISM
MARKETING PLAN SCOPE OF WORK AS RECOMMENDED BY THE TOURISM ADVISORY
COMMITTEE
Marketing Manager Shallanberger introduced the item and introduced and deferred to Connie Anderson, Account Manager, The Abbi Agency for a report.
Consultant Anderson narrated a PowerPoint presentation highlighting their 2022-2023 Marketing Action Plan.
Discussion followed regarding geographic targets, missing references to Alisal Ranch, virtual reality rooms and escape rooms, attracting travelers, collaboration between Solvang and Santa Ynez Valley, evergreen content, references to Norwegian and Dutch, Kilt Guards as ambassador opportunities, defining members of Solvang, results of the community survey, providing an annual impact report, “bandwango”, out of home opportunities and a post referencing a German bakery.
There were no public comments on this item.
Motion by Councilmember Clarke, to approve the Abbi Agency tourism marketing plan scope of work as recommended by the tourism advisory committee, seconded by Councilmember Orona and carried 4-1, with Mayor pro tem Infanti, opposed.
10. AB1234 REPORT OUT AND COUNCIL CLOSING COMMENTS
11 Minutes 2022-10-24 CC 7
Mayor pro tem Infanti spoke about attending the SBCAG, LAVCO and Air Pollution Control District meetings.
Mayor Uhrig reported attending the California Transportation Commission reception.
11. ADJOURNMENT
The meeting was adjourned at 9:02 p.m.
Respectfully submitted:
Annamarie Porter, City Clerk
12 Agenda Item: 4.c
Solvang City Council STAFF REPORT
PREPARED BY: Annamarie Porter, City Clerk
MEETING DATE: November 14, 2022
SUBJECT: Adopt Resolution No. 22-1199 a Resolution of the City Council of the City of Solvang, California Authorizing Remote Teleconference Meetings of the Solvang Meeting Bodies.
RECOMMENDATION: Adopt Resolution No. 22-1199 to allow for continued remote attendance to teleconferenced meetings of the City Council.
SUMMARY: On September 16, 2021, Governor Newsom signed Assembly Bill 361 (AB 361), which modified the Brown Act to provide that a legislative body subject to the Brown Act may continue to meet under modified teleconferencing rules if the meeting occurred during a proclaimed state of emergency and state or local officials had imposed or recommended measures to promote social distancing.
On September 28, 2021, the Santa Barbara County Health Department recommended that measures be implemented to promote social distancing, as set forth in a document entitled “Health Officials AB 361 Social Distance Recommendation”, attached as Exhibit A to the Resolution.
State or local officials have recommended measures to promote social distancing, including the holding of virtual meetings for legislative bodies within the County of Santa Barbara. Therefore, in reconsideration of the circumstances of the State of Emergency declared by Governor Newsom and findings that the State of Emergency still warrants the option of teleconferencing for City Council meetings, it is in the interest of public health and safety, and in response to the local recommendation for measures to promote social distancing, we find necessity in invoking the provisions of AB 361 related to teleconferencing.
A meeting of the City Council was conducted virtually, in part, on October 11, 2021, and therefore, the City Council adoption of the Resolution would be in conformity with AB 361. Staff would return to the City Council no later than thirty (30) days after the adoption of the Resolution, or at the next meeting of the City Council if later than thirty (30) days after adoption of the Resolution, for the City Council to consider whether to again make the findings required to meet under the modified teleconference procedures of AB 361.
ALTERNATIVES:
N/A
FISCAL IMPACT:
None.
ATTACHMENTS
A – Resolution No. 22-1199
13 RESOLUTION NO. 22-1199
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SOLVANG, CALIFORNIA AUTHORIZING REMOTE
TELECONFERENCE MEETINGS OF THE SOLVANG MEETING
BODIES
WHEREAS, on March 4, 2020, Governor Newsom issued a Proclamation of State of Emergency in response to the COVID-19 pandemic, which Proclamation remains in effect; and WHEREAS, on March 17, 2020, Governor Newsom issued Executive Order N-29-20, modifying the teleconferencing rules set forth in the Brown Act, Government Code sections 54950 et seq., subject to compliance with certain requirements; and WHEREAS, on June 11, 2021, Governor Newsom issued Executive Order N-08-21, providing that the modifications to the teleconferencing rules under the Brown Act would remain in place through September 30, 2021; and
WHEREAS, on September 16, 2021, Governor Newsom signed Assembly Bill 361 (AB 361 ), which modified the Brown Act to provide that a legislative body subject to the Brown Act may continue to meet under modified teleconferencing rules if the meeting occurs during a proclaimed state of emergency and state or local officials have imposed or recommended measures to promote social distancing; and
WHEREAS, on September 28, 2021, the Santa Barbara County Health Department recommended that measures be implemented to promote social distancing as set forth in a document entitled "Health Officials AB 361 Social Distance Recommendation", attached hereto as Exhibit A and incorporated herein; and
WHEREAS, in the interest of public health and safety, and in response to the local recommendation for measures to promote social distancing, the City Council finds it necessary to invoke the provisions of AB 361 related to teleconferencing.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SOLVANG DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The recitals set forth above are true and correct and are adopted as findings in support of this Resolution.
SECTION 2. The City Council has reconsidered the circumstances of the State of Emergency declared by Governor Newsom and finds that the State of Emergency still warrants the option of teleconferencing for City Council, Commission and Committee meetings.
SECTION 3. State or local officials have recommended measures to promote social distancing, including the holding of virtual meetings for legislative bodies within the County of Santa Barbara.
SECTION 4. A meeting of the City Council was conducted virtually, in part, on October 11, 2021, and therefore, the City Council adopts this Resolution in conformity with AB 361.
SECTION 5. Staff is directed to return to the City Council no later than thirty (30) days after the adoption of this Resolution, or at the next meeting of the City Council if later than thirty (30) days after adoption of this Resolution, for the City Council to consider whether to again make the findings required to meet under the modified teleconference procedures of AB 361.
R 22-1199 Teleconference of Meetings
Attachment A
14 R 22-1199 Teleconference of Meetings
SECTION 6. This resolution shall be effective immediately upon adoption.
SECTION 7. That the City Clerk shall certify to the passage and adoption of this resolution and shall cause a certified copy to be filed in the book of original resolutions.
PASSED, APPROVED, AND ADOPTED this 14th day of November 2022.
Charlie Uhrig, Mayor
APPROVED AS TO FORM: ATTEST:
Dave Fleishman, City Attorney Annamarie Porter, City Clerk 15 R 22-1199 Teleconference of Meetings
STATE OF CALIFORNIA )
COUNTY OF SANTA BARBARA )ss
CITY OF SOLVANG )
I, Annamarie Porter, City Clerk of the City of Solvang, California do hereby certify that Resolution No. 22-1199 was passed and adopted by the City Council of the City of Solvang at a regular meeting of said City Council held on the 14th day of November 2022 and thereafter signed and approved by the Mayor and attested by the City Clerk, and that said resolution was adopted by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Annamarie Porter, City Clerk
16 EXHIBIT A
17 10/31/2022 11:23:55 AM Page 1 of 12
Expense Approval Report
City of Solvang By Segment (Select Below)
Payment Dates 10/1/2022 - 10/31/2022
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Pacific Gas & Electric Company 7582 09/19/2022 09/19/2022 Acct# 0408007582-5 100-16002 1,403.62 Pacific Gas & Electric Company 7582 09/19/2022 09/19/2022 Acct# 0408007582-5 100-16002 155.99 Pacific Gas & Electric Company 7582 09/19/2022 09/19/2022 Acct# 0408007582-5 100-16002 44.46 Alejandro Diaz INV0010485 09/30/2022 Refund - Rental Deposit 100-16002 100.00 Daniela Vazquez INV0010486 09/30/2022 Refund - Rental Deposit 100-16002 100.00 FLORES, FABIAN INV0010487 09/30/2022 Refund - Rental Deposit 100-16002 655.00 GUERRERO, JOSE INV0010488 09/30/2022 Refund - Rental Deposit 100-16002 100.00 Manuel Tinajero INV0010489 09/30/2022 Refund - Rental Deposit 100-16002 1,000.00 Martha Covarrubias INV0010490 09/30/2022 Refund - Rental Deposit 100-16002 100.00 Olga TzinTzun INV0010491 09/30/2022 Refund - Rental Deposit 100-16002 385.00 SYV COTTAGE HOSPITAL FOUN… INV0010492 09/30/2022 Refund - Rental Deposit 100-16002 300.00 Matthew Orr INV0010512 10/05/2022 Refund- Rental Deposit 100-16002 500.00 County of Santa Barbara Fire D… INV0010513 10/13/2022 Q2-Q4 2022 AMR BLS Fee 100-16002 4,373.60 County of Santa Barbara Fire D… INV0010513 10/13/2022 Q2-Q4 2022 AMR BLS Fee 100-16002 4,373.60 County of Santa Barbara Fire D… INV0010513 10/13/2022 Q2-Q4 2022 AMR BLS Fee 100-16002 4,373.60 Laurie Jepsen INV0010517 10/07/2022 Refund- Rental Deposit 100-16002 375.00 California Building Standards INV0010511 10/17/2022 CBSC Quarterly Payment 100-20020 94.00 Department of Conservation INV0010514 10/17/2022 Quarterly SMIP Fee 100-20024 287.10 Division of the State Architect INV0010515 10/17/2022 Qurarterly DSA Fee 100-20026 14.40 Platinum Plus for Business dba … 3831 9/11/22 10/10/2022 Billing - September 11,2022- Oc…100-20037 10,721.95 Sunrise Security, LLC 1409 09/29/2022 Security Services- Vets Hall 100-23005 569.36 30,026.68
Department: 1000 - Council
Robert Clarke INV0010469 09/28/2022 League of California Cities Reim… 100-1000-100-51012 1,390.10 ASCAP INV0010460 09/30/2022 License Fee 2022 100-1000-100-52002 433.45 Maria Shafer 2022-045 SOLV 09/21/2022 Preparation of Minutes- DRC 100-1000-100-57016 127.50 Maria Shafer 2022-046 SOLV 09/27/2022 Preparation of Minutes- City Co…100-1000-100-57016 42.50 Maria Shafer 2022-047 SOLV 10/05/2022 Preparation of Minutes- Planni… 100-1000-100-57016 106.25 Maria Shafer 2022-048 SOLV 10/09/2022 Preparation of Minutes- Touris… 100-1000-100-57016 85.00 Maria Shafer 2022-049 SOLV 10/12/2022 Preparation of Minutes- City Co…100-1000-100-57016 127.50 Valley Fresh Market, LLC 03-525362 08/03/2022 City Hospitality 100-1000-100-58001 306.32 Valley Fresh Market, LLC 04-607574 08/04/2022 City Hospitality 100-1000-100-58001 26.89 Solvang Bakery Inc. 711740 09/29/2022 Staff Qtrly BBQ 100-1000-100-58001 54.40 Islay Events 1083 09/30/2022 Audio/Video-City Council/TAC … 100-1000-100-63002 1,700.00 Santa Barbara Co Sheriff Dept 1570 08/23/2022 Contracted Law Enforcement- … 100-1000-130-56006 193,009.00 Santa Barbara Co Sheriff Dept 1598 10/05/2022 Contracted Law Enforcement- S…100-1000-130-56006 193,009.00 S.B.C. Public Health Dept. FY 21-22 Q3 06/30/2022 FY 21-22 Q3 100-1000-130-56011 11,800.00 Department 1000 - Council Total: 402,217.91
Department: 1100 - Administration
Advantage Group, The 148339 09/30/2022 Annual Renewal/Admin Flex Fee…100-1100-105-51005 171.40 Advantage Group, The INV0010473 10/07/2022 Mis-Over/Under 100-1100-105-51005 0.02 Advantage Group, The INV0010473 10/07/2022 Retirement Health 100-1100-105-51005 6,553.88 Advantage Group, The INV0010525 10/26/2022 Mis-Over/Under 100-1100-105-51005 0.02 Advantage Group, The INV0010525 10/26/2022 Retirement Health 100-1100-105-51005 6,553.88 Santa Ynez Valley Hardware INV0010520 10/20/2022 Monthly Billing- September 100-1100-120-43021 -19.70 Xenia Bradford INV0010466 10/06/2022 Final Payout 100-1100-120-51000 250,000.00 Anthony de Dios INV0010459 10/05/2022 Livescan Reimbursement 100-1100-120-51010 65.00 Staples Advantage 3519607563 09/28/2022 Supplies-Admin 100-1100-120-52003 61.84 STA-CCI, LLC INST329230 09/06/2022 Postage Supplies 100-1100-120-52003 202.28 Jim's Service Center INV0010519 10/01/2022 Fuel- September 100-1100-120-52015 18.66 Exclusive Alarm Services 011769 10/04/2022 Monitoring Security- City Hall 100-1100-120-54002 195.00 Ray Morgan Company 3892192 10/17/2022 Lease Payments 100-1100-120-57011 572.05 Richards, Watson & Gershon A … 239094 09/30/2022 Legal Services August 2022 100-1100-120-57012 7,966.62 Richards, Watson & Gershon A … 239097 09/30/2022 Legal Services August 2022 100-1100-120-57012 1,395.00 Agenda Item 4.d
18 Expense Approval Report Payment Dates: 10/1/2022 - 10/31/2022 10/31/2022 11:23:55 AM Page 2 of 12
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Richards, Watson & Gershon A … 239098 09/30/2022 Legal Services August 2022 100-1100-120-57012 147.50 DKS Associates 0082859 09/26/2022 European Plaza Outreach 100-1100-120-57016 82.48 HR Your Way, Inc. 2017 10/01/2022 HR Outsourcing 100-1100-120-57016 2,500.00 Vital Records Control 2871559 09/30/2022 Destroy Contents 65 Gallon Bin 100-1100-120-57016 134.22 Central Courier LLC 51850 10/04/2022 Daily Bank Deposits -10/1/2022…100-1100-120-57016 630.97 Government Revenue Solutions…INV06-014936 09/14/2022 SUTA CA - Q1 2022 100-1100-120-57025 52.84 Robert Half International, Inc. 60824843 10/04/2022 D. Dill Week Ending 9/30/2022 100-1100-120-57052 1,416.80 Robert Half International, Inc. 60852221 10/10/2022 DDill- Weed Ending 10/07/22 100-1100-120-57052 1,416.80 Satcom Global FZE AS10220235 10/01/2022 EOC Phone 100-1100-120-60006 42.75 PERS Retirement INV0010454 10/05/2022 Late Processing Payments 100-1100-120-71009 600.00 Comcast 0775 9/15/22 09/15/2022 939750775 100-1100-121-57064 384.54 Advanced Cable Systems 16648 07/01/2022 Updated TVs for Offices/Meetin…100-1100-121-57064 5,407.20 ZWorld GIS 2022-0339 10/01/2022 Annual GIS Services 100-1100-121-57064 1,634.79 Lanspeed 54825 10/01/2022 October Billing 100-1100-121-57064 3,735.17 Lanspeed 54876 10/01/2022 October Cloud Agreement 100-1100-121-57064 155.94 Frontier Communications 5575 09/13/2022 09/13/2022 805 688 5575 062171 5 100-1100-121-57064 159.75 Comcast 5898 09/28/22 09/28/2022 8155 70 005 0125898 100-1100-121-57064 177.36 Comcast 9241 09/20/22 09/20/2022 8155 70 005 0009241 100-1100-121-57064 13.24 Verizon Wireless Services, LLC 9916203625 09/19/2022 805 697-6584 Charlie Uhrig 100-1100-121-57064 19.60 Verizon Wireless Services, LLC 9916203625 09/19/2022 805-588-1900 Raymond Cano 100-1100-121-57064 49.63 Verizon Wireless Services, LLC 9916203625 09/19/2022 805-757-7116 Maintenance Te… 100-1100-121-57064 22.81 Verizon Wireless Services, LLC 9916203625 09/19/2022 805-325-9013 Jenny B 100-1100-121-57064 23.20 Verizon Wireless Services, LLC 9916203625 09/19/2022 805-325-9450 Emergency/#3 100-1100-121-57064 23.20 Verizon Wireless Services, LLC 9916203625 09/19/2022 805 697-6579 Jim Thomas 100-1100-121-57064 23.20 Verizon Wireless Services, LLC 9916203625 09/19/2022 805--245-7163 Extra Line 100-1100-121-57064 40.01 Verizon Wireless Services, LLC 9916203625 09/19/2022 805-245-7285 Extra line 100-1100-121-57064 40.01 Verizon Wireless Services, LLC 9916203625 09/19/2022 805-325-8041 Alex Quiroz 100-1100-121-57064 23.42 Verizon Wireless Services, LLC 9916203625 09/19/2022 John Balcorta- 805--325-9790 100-1100-121-57064 23.49 Verizon Wireless Services, LLC 9916203625 09/19/2022 805-245-9421- Extra line 100-1100-121-57064 40.01 Verizon Wireless Services, LLC 9916203625 09/19/2022 805-325-5093 Emergency/#5 100-1100-121-57064 23.20 Verizon Wireless Services, LLC 9916203625 09/19/2022 805-245-1860 Robert Clarke 100-1100-121-57064 27.04 Verizon Wireless Services, LLC 9916203625 09/19/2022 805 697-6583 Claudia Orona 100-1100-121-57064 19.34 Verizon Wireless Services, LLC 9916203625 09/19/2022 .805-588-4657 Frank Pacheco 100-1100-121-57064 4.80 Verizon Wireless Services, LLC 9916203625 09/19/2022 805-757-7122 Maintenance #1 100-1100-121-57064 0.05 Verizon Wireless Services, LLC 9916203625 09/19/2022 805-325-8474 Maintenance iPa… 100-1100-121-57064 7.60 Verizon Wireless Services, LLC 9916203625 09/19/2022 805-757-7116 Maintenance Te… 100-1100-121-57064 7.60 Verizon Wireless Services, LLC 9916203625 09/19/2022 805-757-7122 Maintenance #1 100-1100-121-57064 0.05 Verizon Wireless Services, LLC 9916203625 09/19/2022 805-588-8119 PW & Parks On C…100-1100-121-57064 0.39 Verizon Wireless Services, LLC 9916203625 09/19/2022 805-588-8119 PW & Parks On C…100-1100-121-57064 0.39 Verizon Wireless Services, LLC 9916203625 09/19/2022 805-588-8119 PW & Parks On C…100-1100-121-57064 0.41 Verizon Wireless Services, LLC 9916203625 09/19/2022 805-757-7116 Maintenance Te… 100-1100-121-57064 7.60 Verizon Wireless Services, LLC 9916203625 09/19/2022 805-588-4423 Code Enforceme… 100-1100-121-57064 0.96 Verizon Wireless Services, LLC 9916203625 09/19/2022 805-588-4423 Code Enforceme… 100-1100-121-57064 0.97 Verizon Wireless Services, LLC 9916203625 09/19/2022 805-757-2137 Alfredo Trejo 100-1100-121-57064 5.15 Verizon Wireless Services, LLC 9916203625 09/19/2022 805-588-4423 Code Enforceme… 100-1100-121-57064 3.87 Verizon Wireless Services, LLC 9916203625 09/19/2022 805-588-4423 Code Enforceme… 100-1100-121-57064 3.87 Verizon Wireless Services, LLC 9916203625 09/19/2022 .805-588-4657 Frank Pacheco 100-1100-121-57064 4.80 Verizon Wireless Services, LLC 9916203625 09/19/2022 805 697-6581 Mark Infanti 100-1100-121-57064 19.34 Verizon Wireless Services, LLC 9916203625 09/19/2022 805-325-8671 Maintenance iPa… 100-1100-121-57064 7.60 Verizon Wireless Services, LLC 9916203625 09/19/2022 805-588-4668 Mathew Goodwin 100-1100-121-57064 4.68 Verizon Wireless Services, LLC 9916203625 09/19/2022 805-350-8432 Maintenance Ipa… 100-1100-121-57064 7.60 Verizon Wireless Services, LLC 9916203625 09/19/2022 805-588-4668 Mathew Goodwin 100-1100-121-57064 10.43 Verizon Wireless Services, LLC 9916203625 09/19/2022 805-588-5942 Rec Department 100-1100-121-57064 19.34 Verizon Wireless Services, LLC 9916203625 09/19/2022 805-757-2137 Alfredo Trejo 100-1100-121-57064 8.87 Verizon Wireless Services, LLC 9916203625 09/19/2022 805-325-8474 Maintenance iPa… 100-1100-121-57064 9.50 Verizon Wireless Services, LLC 9916203625 09/19/2022 805-325-8671 Maintenance iPa… 100-1100-121-57064 9.50 Verizon Wireless Services, LLC 9916203625 09/19/2022 805-350-8432 Maintenance Ipa… 100-1100-121-57064 9.50 Verizon Wireless Services, LLC 9916203625 09/19/2022 805-325-8474 Maintenance iPa… 100-1100-121-57064 9.51 Verizon Wireless Services, LLC 9916203625 09/19/2022 805-325-8671 Maintenance iPa… 100-1100-121-57064 9.51 Verizon Wireless Services, LLC 9916203625 09/19/2022 805-350-8432 Maintenance Ipa… 100-1100-121-57064 9.51 19 Expense Approval Report Payment Dates: 10/1/2022 - 10/31/2022 10/31/2022 11:23:55 AM Page 3 of 12
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Verizon Wireless Services, LLC 9916203625 09/19/2022 805-588-4423 Code Enforceme… 100-1100-121-57064 9.67 Verizon Wireless Services, LLC 9916203625 09/19/2022 805-588-4668 Mathew Goodwin 100-1100-121-57064 8.09 Verizon Wireless Services, LLC 9916203625 09/19/2022 805-757-2137 Alfredo Trejo 100-1100-121-57064 11.40 Verizon Wireless Services, LLC 9916203625 09/19/2022 805-325-8474 Maintenance iPa… 100-1100-121-57064 11.40 Verizon Wireless Services, LLC 9916203625 09/19/2022 805-325-8671 Maintenance iPa… 100-1100-121-57064 11.40 Verizon Wireless Services, LLC 9916203625 09/19/2022 805-350-8432 Maintenance Ipa… 100-1100-121-57064 11.40 Verizon Wireless Services, LLC 9916203625 09/19/2022 .805-588-4657 Frank Pacheco 100-1100-121-57064 14.60 RingCentral, Inc. CD_000475516 10/15/2022 Subscription Fee-SIM 100-1100-121-57064 1,065.25 Department 1100 - Administration Total: 294,153.07
Department: 1200 - Planning & Building
Jim's Service Center INV0010519 10/01/2022 Fuel- September 100-1200-200-52015 18.11 Mintier Harnish, LP SolvangGPU-21 09/28/2022 Solvang General Plan Update 100-1200-200-57007 11,502.30 Mintier Harnish, LP SolvangGPU-21 09/28/2022 General Plan Update 100-1200-200-57007 14,522.60 Ray Morgan Company 3892192 10/17/2022 Lease Payments 100-1200-200-57011 184.90 Richards, Watson & Gershon A … 239095 09/30/2022 Legal Services August 2022 100-1200-200-57012 1,935.00 Urban Planning Concepts, Inc. 10735 10/07/2022 Urban Planning Concepts 100-1200-200-57016 11,355.00 Urban Planning Concepts, Inc. 10736 09/30/2022 Urban Planning Concepts 100-1200-200-57016 200.00 Urban Planning Concepts, Inc. 10737 10/07/2022 Urban Planning Concepts 100-1200-200-57016 2,805.00 PleinAire Design Group 2022.523 10/16/2022 Solvang MWELO 100-1200-200-57016 393.75 Eddie Hsueh 19 10/04/2022 Eddie Hsueh Code Enforcement 100-1200-201-57063 2,356.25 California Building Standards INV0010511 10/17/2022 CBSC Quarterly Payment 100-1200-210-31036 -9.40 Ray Morgan Company 3892192 10/17/2022 Lease Payments 100-1200-210-57011 78.01 Department 1200 - Planning & Building Total: 45,341.52
Department: 1300 - Parks and Recreation
Ray Morgan Company 3892192 10/17/2022 Lease Payments 100-1300-300-57011 245.58 Shana DeLeon INV0010470 09/30/2022 Marketing 100-1300-350-57001 420.00 Ray Morgan Company 3892192 10/17/2022 Lease Payments 100-1300-350-57011 187.79 Frederick Paul Lageman INV0010516 10/04/2022 Professional Services 100-1300-350-57016 1,252.50 Santa Ynez Valley Hardware INV0010520 10/20/2022 Monthly Billing- September 100-1300-360-52005 47.37 Christophe Millner INV0010462 09/26/2022 Recreation Program- Kung Fu 100-1300-365-31008 87.50 Halina Wyluda-Kazmierczak 0222 10/12/2022 Recreation Programs- Art Class 100-1300-365-52005 558.25 Valley Fresh Market, LLC 03-525038 08/03/2022 Recreation Programs- Doll Camp 100-1300-365-52005 110.73 Christophe Millner INV0010461 09/26/2022 Recreation Program- Tai Chi 100-1300-370-31008 126.00 Genevieve Mancuso 03 10/07/2022 Recreation Programs- Yoga Inst… 100-1300-370-52005 126.00 Hankering Corporation, The 85072 09/21/2022 Halloween Banner Cover Up Sti… 100-1300-375-52005 62.41 Santa Ynez Valley Hardware INV0010520 10/20/2022 Monthly Billing- September 100-1300-375-52005 75.77 Department 1300 - Parks and Recreation Total: 3,299.90
Department: 1400 - Tourism
Visit the Santa Ynez Valley INV0010518 10/14/2022 SYVTBID- August (Collected in S… 100-1400-400-43020 -1,030.92 Comcast 1629 9/15/22 09/15/2022 963061629 100-1400-400-59010 401.71 Frontier Communications 4056 09/11/2022 09/11/2022 805 686 40556 091119 5 100-1400-400-59010 139.93 Griffin Publishing 5152 09/01/2022 Tourism/Marketing Expense 100-1400-400-59010 2,325.00 Everbridge, Inc. M66533 10/27/2022 Marketing/Advertising- 12/17/… 100-1400-400-59010 4,500.00 Visit the Santa Ynez Valley INV0010518 10/14/2022 SYVTBID- August (Collected in S… 700-1400-400-59016 50,515.08 Visit the Santa Ynez Valley INV0010518 10/14/2022 SYVTBID- August (Collected in S… 700-1400-400-61003 1,030.92 Department 1400 - Tourism Total: 57,881.72
Department: 1600 - Public Works/Engineering
Jim's Service Center INV0010519 10/01/2022 Fuel- September 100-1600-300-52015 168.14 Jim's Service Center INV0010519 10/01/2022 Fuel- September 100-1600-300-52015 31.83 Jim's Service Center INV0010519 10/01/2022 Fuel- September 100-1600-300-52015 92.76 Jim's Service Center INV0010519 10/01/2022 Fuel- September 100-1600-300-52015 95.76 Jim's Service Center INV0010519 10/01/2022 Fuel- September 100-1600-300-52015 346.99 O'Reilly Automotive Stores, Inc.… 4372-310737 10/11/2022 Vehicle Repairs & Maintenance 100-1600-300-53008 155.57 Aramark Uniform Service 5020117493 10/12/2022 Mats & Towels (Vets Hall,City H… 100-1600-310-52003 46.27 Dog Waste Depot 507268 09/20/2022 Dog Waste Bags 100-1600-310-53003 114.68 Nielsen Building Material 61702 09/29/2022 Repairs and Maintenance-HCA 100-1600-310-53003 171.24 Home Depot Credit Services 8023945 09/26/2022 Repairs & Maintenance- HCA 100-1600-310-53003 426.27 Santa Ynez Valley Hardware INV0010520 10/20/2022 Monthly Billing- September 100-1600-310-53003 144.32 Pacific Gas & Electric Company 7582 09/19/2022 09/19/2022 Acct# 0408007582-5 100-1600-310-55001 52.40 20 Expense Approval Report Payment Dates: 10/1/2022 - 10/31/2022 10/31/2022 11:23:55 AM Page 4 of 12
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Pacific Gas & Electric Company 7582 09/19/2022 09/19/2022 Acct# 0408007582-5 100-1600-310-55001 22.58 Valley Shield Termite and Pest … 14270 09/26/2022 HCA 100-1600-310-57057 100.00 Valley Shield Termite and Pest … 14390 09/26/2022 HCA 100-1600-310-57057 59.00 Valley Shield Termite and Pest … 14563 09/21/2022 HCA 100-1600-310-57057 80.00 Valley Shield Termite and Pest … 14676 10/10/2022 Pest Management- HCA 100-1600-310-57057 100.00 Procare Janitorial Supply, Inc 155669 09/22/2022 Janitorial Supplies for Solvng Pa…100-1600-320-52003 471.41 Procare Janitorial Supply, Inc 155670 09/22/2022 Janitorial Supplies for Solvng Pa…100-1600-320-52003 227.87 Procare Janitorial Supply, Inc 156090 10/06/2022 Janitorial Supplies for Solvng Pa…100-1600-320-52003 491.06 Procare Janitorial Supply, Inc 156092 10/06/2022 Janitorial Supplies for Solvng Pa…100-1600-320-52003 476.43 Procare Janitorial Supply, Inc 156093 10/06/2022 Janitorial Supplies for Solvng Pa…100-1600-320-52003 265.91 Aramark Uniform Service 5020117480 10/12/2022 Supplies- RR#2 100-1600-320-52003 299.52 D.L. Electric Inc. 22-598 09/23/2022 Repairs & Maintenance- Solvang…100-1600-320-53003 980.15 Dog Waste Depot 507268 09/20/2022 Dog Waste Bags 100-1600-320-53003 114.68 Jim's Service Center INV0010519 10/01/2022 Fuel- September 100-1600-320-53003 1,031.35 Santa Ynez Valley Hardware INV0010520 10/20/2022 Monthly Billing- September 100-1600-320-53003 2.93 Santa Ynez Valley Hardware INV0010520 10/20/2022 Monthly Billing- September 100-1600-320-53003 311.02 Pacific Gas & Electric Company 7582 09/19/2022 09/19/2022 Acct# 0408007582-5 100-1600-320-55001 92.47 Pacific Gas & Electric Company 7582 09/19/2022 09/19/2022 Acct# 0408007582-5 100-1600-320-55001 27.15 Procare Janitorial Supply, Inc 156100 10/06/2022 Janitorial Supplies for Sunny Fie…100-1600-330-52003 476.99 Procare Janitorial Supply, Inc 156101 10/06/2022 Janitorial Supplies for Sunny Fie…100-1600-330-52003 395.12 Procare Janitorial Supply, Inc 156102 10/06/2022 Janitorial Supplies for Sunny Fie…100-1600-330-52003 475.50 Aramark Uniform Service 5020117493 10/12/2022 Mats & Towels (Vets Hall,City H… 100-1600-330-52003 46.28 Valley Fresh Market, LLC 04-618613 08/15/2022 Repairs & Maintenance 100-1600-330-53003 110.88 SiteOne Landscaping Supply, LLC 123770669-001 09/26/2022 R&M 100-1600-330-53003 290.19 Dog Waste Depot 507268 09/20/2022 Dog Waste Bags 100-1600-330-53003 114.68 Santa Ynez Valley Hardware INV0010520 10/20/2022 Monthly Billing- September 100-1600-330-53003 87.22 Pacific Gas & Electric Company 7582 09/19/2022 09/19/2022 Acct# 0408007582-5 100-1600-330-55001 58.24 S.Y. River Water Conservation 0001 09/27/22 09/28/2022 900 Alamo Pintado 100-1600-330-55002 3,335.66 Valley Shield Termite and Pest … 14274 09/20/2022 Sunny Fields 100-1600-330-57057 100.00 Valley Shield Termite and Pest … 14677 10/05/2022 Pest Management-SFP 100-1600-330-57057 100.00 Valley Shield Termite and Pest … 14680 10/12/2022 Pest Management-SFP 100-1600-330-57057 100.00 Dog Waste Depot 507268 09/20/2022 Dog Waste Bags 100-1600-340-53003 114.69 Pacific Gas & Electric Company 7582 09/19/2022 09/19/2022 Acct# 0408007582-5 100-1600-340-55001 14.33 Inner Nature 14851 10/04/2022 Village Planter Maintenance 100-1600-340-57029 3,375.00 Inner Nature 14907 10/04/2022 Village Planter Maintenance 100-1600-340-57029 2,745.00 Inner Nature 14951 10/04/2022 Village Planter Maintenance 100-1600-340-57029 3,375.00 Rafael Ruiz Janitor Service 2013 09/26/2022 Custodial Services 100-1600-400-57005 1,440.00 Rafael Ruiz Janitor Service 2014 09/26/2022 Custodial Services 100-1600-400-57005 1,344.00 Rafael Ruiz Janitor Service 2015 09/26/2022 Custodial Services 100-1600-400-57005 1,200.00 Rafael Ruiz Janitor Service 2016 09/26/2022 Custodial Services 100-1600-400-57005 3,368.00 Rafael Ruiz Janitor Service 2021 10/03/2022 Custodial Services 100-1600-400-57005 1,440.00 Rafael Ruiz Janitor Service 2022 10/03/2022 Custodial Services 100-1600-400-57005 1,344.00 Rafael Ruiz Janitor Service 2023 10/03/2022 Custodial Services 100-1600-400-57005 1,200.00 Rafael Ruiz Janitor Service 2028 10/10/2022 Custodial Services 100-1600-400-57005 1,200.00 Rafael Ruiz Janitor Service 2029 10/10/2022 Custodial Services 100-1600-400-57005 1,344.00 Rafael Ruiz Janitor Service 2030 10/10/2022 Custodial Services 100-1600-400-57005 1,520.00 Rafael Ruiz Janitor Service 2031 10/10/2022 Custodial Services 100-1600-400-57005 3,368.00 Rafael Ruiz Janitor Service 2032 10/17/2022 Custodial Services 100-1600-400-57005 1,280.00 Rafael Ruiz Janitor Service 2033 10/17/2022 Custodial Services 100-1600-400-57005 1,344.00 Rafael Ruiz Janitor Service 2034 10/17/2022 Custodial Services 100-1600-400-57005 1,200.00 Extreme Clean Janitorial 2637 09/30/2022 Vet's Hall Cleaning 100-1600-400-57005 270.00 SP Maintenance Services, Inc 85701 10/01/2022 Street Sweeping and Sidewalk C…100-1600-400-57018 1,183.43 Staples Advantage 3518668453 09/13/2022 Supplies- Public Works 100-1600-600-52003 44.71 Jim's Service Center INV0010519 10/01/2022 Fuel- September 100-1600-600-52015 18.11 Ray Morgan Company 3892192 10/17/2022 Lease Payments 100-1600-600-57011 72.23 Cole Phillips 109 09/30/2022 Engineering Intern- Stipend 100-1600-600-57016 1,224.00 Carrs Boots & Western Wear 13778 09/27/2022 Alfredo Trejo Boots 100-1600-605-51014 52.50 Solvang Auto Repair 27358 08/22/2022 Vehicle Repairs & Maintenance 100-1600-605-53008 107.07 Ray Morgan Company 3892192 10/17/2022 Lease Payments 100-1600-605-57011 135.79 Aramark Uniform Service 5020117493 10/12/2022 Mats & Towels (Vets Hall,City H… 100-1600-610-52003 46.27 21 Expense Approval Report Payment Dates: 10/1/2022 - 10/31/2022 10/31/2022 11:23:55 AM Page 5 of 12
Vendor Name Payable Number Post Date Description (Item) Account Number Amount SiteOne Landscaping Supply, LLC 124485083-001 10/18/2022 Repairs & Miantenance- Vets Ha…100-1600-610-53003 142.51 Santa Ynez Valley Hardware INV0010520 10/20/2022 Monthly Billing- September 100-1600-610-53003 17.21 Pacific Gas & Electric Company 7582 09/19/2022 09/19/2022 Acct# 0408007582-5 100-1600-610-55001 1,002.83 Comcast 8155 10/05/2022 10/05/2022 Acct# 8155 70 008 0228155 100-1600-610-55001 86.06 Valley Shield Termite and Pest … 14277 09/26/2022 Vet's Hall 100-1600-610-57057 100.00 Valley Shield Termite and Pest … 14403 09/26/2022 Vet's Hall 100-1600-610-57057 100.00 Valley Shield Termite and Pest … 14681 10/10/2022 Pest Management- Vets Hall 100-1600-610-57057 100.00 Procare Janitorial Supply, Inc 155664 09/22/2022 Janitorial Supplies for the City H…100-1600-620-52003 330.05 Aramark Uniform Service 5020117493 10/12/2022 Mats & Towels (Vets Hall,City H… 100-1600-620-52003 46.27 Farm Supply Co 60187 09/30/2022 Repairs & Maintenance- City Hall 100-1600-620-53003 44.39 Nielsen Building Material 61079 09/27/2022 Repairs & Maintenance-City Hall 100-1600-620-53003 14.74 Clean Machine Laundromat 7337-48 09/29/2022 Repairs & Maintenance 100-1600-620-53003 35.00 Pacific Gas & Electric Company 7582 09/19/2022 09/19/2022 Acct# 0408007582-5 100-1600-620-55001 1,148.41 Aramark Uniform Service 5020117493 10/12/2022 Mats & Towels (Vets Hall,City H… 100-1600-630-52003 46.27 Valley Shield Termite and Pest … 14267 09/20/2022 Annex 100-1600-630-53003 75.00 Clean Machine Laundromat 7337-48 09/29/2022 Repairs & Maintenance 100-1600-630-53003 35.00 Santa Ynez Valley Hardware INV0010520 10/20/2022 Monthly Billing- September 100-1600-630-53003 12.92 Pacific Gas & Electric Company 7582 09/19/2022 09/19/2022 Acct# 0408007582-5 100-1600-630-55001 618.39 Pacific Gas & Electric Company 7582 09/19/2022 09/19/2022 Acct# 0408007582-5 100-1600-650-55001 114.30 Procare Janitorial Supply, Inc 155667 09/22/2022 Janitorial Supplies for the Restr… 100-1600-670-52003 471.41 Procare Janitorial Supply, Inc 155668 09/22/2022 Janitorial Supplies for the Restr… 100-1600-670-52003 227.87 Procare Janitorial Supply, Inc 156088 10/06/2022 Janitorial Supplies for the Restr… 100-1600-670-52003 463.57 Procare Janitorial Supply, Inc 156089 10/06/2022 Janitorial Supplies for the Restr… 100-1600-670-52003 431.94 Aramark Uniform Service 5020117470 10/12/2022 Supplies- RR#1 100-1600-670-52003 261.88 Pacific Gas & Electric Company 7582 09/19/2022 09/19/2022 Acct# 0408007582-5 100-1600-670-55001 542.22 Procare Janitorial Supply, Inc 155665 09/22/2022 Janitorial Supplies for the Restr… 100-1600-680-52003 471.41 Procare Janitorial Supply, Inc 155666 09/22/2022 Janitorial Supplies for the Restr… 100-1600-680-52003 227.87 Procare Janitorial Supply, Inc 156094 10/06/2022 Janitorial Supplies for the Restr… 100-1600-680-52003 495.41 Procare Janitorial Supply, Inc 156096 10/06/2022 Janitorial Supplies for the Restr… 100-1600-680-52003 495.41 Procare Janitorial Supply, Inc 156097 10/06/2022 Janitorial Supplies for the Restr… 100-1600-680-52003 483.41 Procare Janitorial Supply, Inc 156098 10/06/2022 Janitorial Supplies for the Restr… 100-1600-680-52003 380.71 Pacific Gas & Electric Company 7582 09/19/2022 09/19/2022 Acct# 0408007582-5 100-1600-680-55001 416.82 Carrs Boots & Western Wear 13778 09/27/2022 Alfredo Trejo Boots 100-1600-690-51014 78.75 Procare Janitorial Supply, Inc 155662 09/22/2022 Janitorial Supplies for the Roads…100-1600-690-52003 458.24 Procare Janitorial Supply, Inc 156103 10/06/2022 Janitorial Supplies for the Roads…100-1600-690-52003 443.18 Jim's Service Center INV0010519 10/01/2022 Fuel- September 100-1600-690-52015 195.97 Jim's Service Center INV0010519 10/01/2022 Fuel- September 100-1600-690-52015 31.83 California Concrete Grinding, LLC SOL-0922-01 09/21/2022 Concrete Grinding 100-1600-690-53003 195.65 Pacific Gas & Electric Company 7582 09/19/2022 09/19/2022 Acct# 0408007582-5 100-1600-690-53007 10.80 Pacific Gas & Electric Company 7582 09/19/2022 09/19/2022 Acct# 0408007582-5 100-1600-690-53007 15.17 Pacific Gas & Electric Company 7582 09/19/2022 09/19/2022 Acct# 0408007582-5 100-1600-690-55006 37.94 Pacific Gas & Electric Company 7582 09/19/2022 09/19/2022 Acct# 0408007582-5 100-1600-690-55006 79.07 Ray Morgan Company 3892192 10/17/2022 Lease Payments 100-1600-690-57011 274.47 California Concrete Grinding, LLC SOL-0922-01 09/21/2022 Concrete Grinding 100-1600-690-57019 1,304.35 Carrs Boots & Western Wear 13778 09/27/2022 Alfredo Trejo Boots 100-1600-700-51014 26.25 Dekra-Lite Industries, Inc. ARINV017337 09/30/2022 Lights for julefest 100-1600-700-52012 8,946.64 Ray Morgan Company 3892192 10/17/2022 Lease Payments 100-1600-700-57011 57.78 Carrs Boots & Western Wear 13778 09/27/2022 Alfredo Trejo Boots 100-1600-720-51014 17.50 Ray Morgan Company 3892192 10/17/2022 Lease Payments 100-1600-720-57011 98.23 MNS Engineers, Inc. 81307 09/30/2022 SWMP Professional Services 100-1600-720-57016 10,087.57 MNS Engineers, Inc. 81308 09/30/2022 SWMP Professional Services 100-1600-720-57016 3,347.50 MNS Engineers, Inc. 81325 09/30/2022 SWMP Professional Services 100-1600-720-57016 4,150.90 MNS Engineers, Inc. 81326 09/30/2022 SWMP Professional Services 100-1600-720-57016 12,335.54 SP Maintenance Services, Inc 85701 10/01/2022 Street Sweeping and Sidewalk C…100-1600-720-57022 1,893.49 Underground Service Alert of S… 22-2301217 10/01/2022 Underground Safety Board 100-1600-720-57028 12.12 Underground Service Alert of S… 920220713 10/01/2022 72 Tickets 100-1600-720-57028 129.32 V. Lopez and Sons General Engi… 10945 10/24/2022 Second Street Drainage and Lot… 300-1600-600-70105 122,019.62 Cannon Associates 81939 10/05/2022 Lot 4 & 5 EV Charging Station D… 300-1600-600-70105 2,569.50 Cannon Associates 81943 10/05/2022 Design for City Hall Generator 300-1600-600-70105 1,654.75 22 Expense Approval Report Payment Dates: 10/1/2022 - 10/31/2022 10/31/2022 11:23:55 AM Page 6 of 12
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Cannon Associates 82041 10/07/2022 Pickle Ball Court - Grading Plan 300-1600-600-70105 2,270.50 Department 1600 - Public Works/Engineering Total: 230,242.56 Department: 2500 - Measure A
V. Lopez and Sons General Engi… 10945 10/24/2022 Second Street Drainage and Lot… 300-2500-803-70105 100,688.88 Department 2500 - Measure A Total: 100,688.88
Department: 3500 - Solvang Mesa LLD
BrightView Landscape Services 8060591 09/30/2022 Landscape Maintenance FY 22/… 205-3500-804-53005 7,167.00 Pacific Gas & Electric Company 5240 10/13/22 10/13/2022 Acct# 0053695240 1 205-3500-804-55001 424.94 Pacific Gas & Electric Company 8063 09/19/2022 09/19/2022 Acct# 9910298063 0 205-3500-804-55001 42.22 Department 3500 - Solvang Mesa LLD Total: 7,634.16
Department: 5000 - Transit
City of Lompoc Finance Dept. 9964 09/27/2022 City of Lompoc Transit Services 502-5000-850-56003 1,666.66 Department 5000 - Transit Total: 1,666.66
Department: 5100 - Water
Advantage Group, The 148339 09/30/2022 Annual Renewal/Admin Flex Fee…500-5100-105-51005 13.55 Advantage Group, The INV0010473 10/07/2022 Retirement Health 500-5100-105-51005 517.18 Advantage Group, The INV0010525 10/26/2022 Retirement Health 500-5100-105-51005 517.18 Andrew Guynn INV0010458 10/05/2022 Backflow School & Exams 500-5100-501-51012 518.00 Cody Kephart INV0010463 09/27/2022 Backflow Certification Course 500-5100-501-51012 541.84 ReadyRefresh by Nestle 02I6702214026 09/28/2022 Supplies- Water 500-5100-501-52003 114.33 USA Blue Book 113602 09/16/2022 Dupplies 500-5100-501-52003 827.82 USA Blue Book 114916 09/19/2022 Ammonia 500-5100-501-52003 87.02 Staples Advantage 3519607559 09/27/2022 Supplies- Water 500-5100-501-52003 93.97 O'Reilly Automotive Stores, Inc.… 4372-308488 09/30/2022 Supplies- Water 500-5100-501-52003 24.77 Lawson Products, Inc 9309832727 08/11/2022 Supplies-Water 500-5100-501-52003 198.03 Infosend, Inc 220078 08/31/2022 Utility Billing Printing 500-5100-501-52004 569.48 Infosend, Inc 220508 09/08/2022 Utility Billing Printing 500-5100-501-52004 594.81 USA Blue Book 120881 09/24/2022 Online Desiccant Cartridge 500-5100-501-52009 130.93 Brenntag Pacific, Inc BP1270519 08/31/2022 Chlorine for wellhead treatment 500-5100-501-52014 3,018.07 Brenntag Pacific, Inc BP1281674 10/13/2022 Chlorine for wellhead treatment 500-5100-501-52014 3,191.43 Jim's Service Center INV0010519 10/01/2022 Fuel- September 500-5100-501-52015 347.60 Jim's Service Center INV0010519 10/01/2022 Fuel- September 500-5100-501-52015 160.27 Jim's Service Center INV0010519 10/01/2022 Fuel- September 500-5100-501-52015 31.83 Jim's Service Center INV0010519 10/01/2022 Fuel- September 500-5100-501-52015 26.01 Jim's Service Center INV0010519 10/01/2022 Fuel- September 500-5100-501-52015 508.78 D & H Water Systems, Inc I2022-1273 10/06/2022 2 new cl2 rebuild kits 500-5100-501-53003 1,065.83 Santa Ynez Valley Hardware INV0010520 10/20/2022 Monthly Billing- September 500-5100-501-53003 336.87 Santa Maria Famcon Pipe & Su… S100083752.003 09/30/2022 spare brass fittings 500-5100-501-53003 910.49 Santa Maria Famcon Pipe & Su… S100088806.001 09/30/2022 Supplies 500-5100-501-53003 870.62 Pacific Gas & Electric Company 0769 10/12/2022 10/12/2022 Acct # 4922450769 6 500-5100-501-55005 1,105.58 Pacific Gas & Electric Company 7582 09/19/2022 09/19/2022 Acct# 0408007582-5 500-5100-501-55005 13.21 Pacific Gas & Electric Company 7582 09/19/2022 09/19/2022 Acct# 0408007582-5 500-5100-501-55005 2,948.57 Pacific Gas & Electric Company 7582 09/19/2022 09/19/2022 Acct# 0408007582-5 500-5100-501-55005 2,518.85 Pacific Gas & Electric Company 7582 09/19/2022 09/19/2022 Acct# 0408007582-5 500-5100-501-55005 1,997.71 Pacific Gas & Electric Company 7582 09/19/2022 09/19/2022 Acct# 0408007582-5 500-5100-501-55005 1,727.32 Pacific Gas & Electric Company 7582 09/19/2022 09/19/2022 Acct# 0408007582-5 500-5100-501-55005 1,665.07 Pacific Gas & Electric Company 7582 09/19/2022 09/19/2022 Acct# 0408007582-5 500-5100-501-55005 1,392.93 Pacific Gas & Electric Company 7582 09/19/2022 09/19/2022 Acct# 0408007582-5 500-5100-501-55005 14.97 Pacific Gas & Electric Company 7582 09/19/2022 09/19/2022 Acct# 0408007582-5 500-5100-501-55005 11.36 Pacific Gas & Electric Company 7582 09/19/2022 09/19/2022 Acct# 0408007582-5 500-5100-501-55005 169.55 Pacific Gas & Electric Company 7582 09/19/2022 09/19/2022 Acct# 0408007582-5 500-5100-501-55005 16.94 S.Y. River Water Conservation 5001 09/28/22 09/29/2022 1890 Old Mill Rd. 500-5100-501-55010 2,828.19 S.Y. River Water Conservation 7501 09/28/22 09/30/2022 Alamo Pintado Rd. 500-5100-501-55010 1,767.62 FGL Environmental, Inc. 211431A 08/01/2022 Lab Testing 500-5100-501-57010 421.00 FGL Environmental, Inc. 211780A 08/10/2022 Lab Testing 500-5100-501-57010 51.00 FGL Environmental, Inc. 211781A 08/10/2022 Lab Testing 500-5100-501-57010 103.00 FGL Environmental, Inc. 212128A 08/15/2022 Lab Testing 500-5100-501-57010 116.00 FGL Environmental, Inc. 212129A 08/17/2022 Lab Testing 500-5100-501-57010 13.00 FGL Environmental, Inc. 212130A 08/17/2022 Lab Testing 500-5100-501-57010 103.00 23 Expense Approval Report Payment Dates: 10/1/2022 - 10/31/2022 10/31/2022 11:23:55 AM Page 7 of 12
Vendor Name Payable Number Post Date Description (Item) Account Number Amount FGL Environmental, Inc. 212504A 08/31/2022 Lab Testing 500-5100-501-57010 103.00 FGL Environmental, Inc. 212505A 08/31/2022 Lab Testing 500-5100-501-57010 51.00 FGL Environmental, Inc. 212935A 08/31/2022 Lab Testing 500-5100-501-57010 13.00 FGL Environmental, Inc. 212936A 08/31/2022 Lab Testing 500-5100-501-57010 103.00 FGL Environmental, Inc. 213392A 08/31/2022 Lab Testing 500-5100-501-57010 103.00 FGL Environmental, Inc. 213393A 08/31/2022 Lab Testing 500-5100-501-57010 13.00 Ray Morgan Company 3892192 10/17/2022 Lease Payments 500-5100-501-57011 413.15 Robertson-Bryan, Inc. 14937 07/01/2022 Legal Fees- Water 500-5100-501-57012 1,668.00 Richards, Watson & Gershon A … 239096 09/30/2022 Legal Services August 2022 500-5100-501-57012 1,260.00 HDR Engineering, Inc. 1200468194 10/06/2022 Water/Wastewater Fee Study 500-5100-501-57024 907.00 Water Systems Consulting, Inc. 7164 08/31/2022 Water Master Plan - Hydraulic … 500-5100-501-57024 332.50 Underground Service Alert of S… 22-2301217 10/01/2022 Underground Safety Board 500-5100-501-57028 12.12 Underground Service Alert of S… 920220713 10/01/2022 72 Tickets 500-5100-501-57028 129.32 Tyler Technologies, Inc 025-396965 09/30/2022 Utility Billing Services 500-5100-501-57064 15.15 Comcast 0775 9/15/22 09/15/2022 939750775 500-5100-501-57064 47.88 Frontier Communications 1425 09/13/22 09/13/2022 805 686 1425 080105 5 500-5100-501-57064 173.44 ZWorld GIS 2022-0339 10/01/2022 Annual GIS Services 500-5100-501-57064 203.54 Lanspeed 54825 10/01/2022 October Billing 500-5100-501-57064 465.05 Lanspeed 54876 10/01/2022 October Cloud Agreement 500-5100-501-57064 19.41 Frontier Communications 5575 09/13/2022 09/13/2022 805 688 5575 062171 5 500-5100-501-57064 19.89 Comcast 5898 09/28/22 09/28/2022 8155 70 005 0125898 500-5100-501-57064 22.08 Verizon Wireless Services, LLC 9916203625 09/19/2022 805-588-4424 Mike Mathews 500-5100-501-57064 40.02 Verizon Wireless Services, LLC 9916203625 09/19/2022 805-588-4659 Water On-Call Ph…500-5100-501-57064 0.10 Verizon Wireless Services, LLC 9916203625 09/19/2022 805-588-6825 Keith Cote 500-5100-501-57064 23.20 Verizon Wireless Services, LLC 9916203625 09/19/2022 805-588-5645 Andrew Guynn 500-5100-501-57064 23.90 Verizon Wireless Services, LLC 9916203625 09/19/2022 805-350-8659 Water iPad #1 500-5100-501-57064 38.01 Verizon Wireless Services, LLC 9916203625 09/19/2022 805-350-8659 Water iPad #2 500-5100-501-57064 38.01 Verizon Wireless Services, LLC 9916203625 09/19/2022 805-325-8264 Water iPad #3 500-5100-501-57064 38.01 Verizon Wireless Services, LLC 9916203625 09/19/2022 Cody Kephart- 805-325-0486 500-5100-501-57064 46.00 Verizon Wireless Services, LLC 9916203625 09/19/2022 805-245-6580 Water/SCADA Dia…500-5100-501-57064 69.99 Nviro 2296 09/22/2022 SCADA 500-5100-501-70851 600.00
Department 5100 - Water Total: 41,193.35
Department: 5200 - Sanitary Sewer
Advantage Group, The 148339 09/30/2022 Annual Renewal/Admin Flex Fee…501-5200-105-51005 13.42 Advantage Group, The INV0010473 10/07/2022 Retirement Health 501-5200-105-51005 517.18 Advantage Group, The INV0010525 10/26/2022 Retirement Health 501-5200-105-51005 517.18 Infosend, Inc 220078 08/31/2022 Utility Billing Printing 501-5200-502-52004 569.48 Infosend, Inc 220508 09/08/2022 Utility Billing Printing 501-5200-502-52004 594.81 Jim's Service Center INV0010519 10/01/2022 Fuel- September 501-5200-502-52015 292.26 Jim's Service Center INV0010519 10/01/2022 Fuel- September 501-5200-502-52015 15.91 Jim's Service Center INV0010519 10/01/2022 Fuel- September 501-5200-502-52015 142.55 Jim's Service Center INV0010519 10/01/2022 Fuel- September 501-5200-502-52015 101.68 Valley Fresh Market, LLC 04-620415 08/17/2022 Repairs & Maintenance 501-5200-502-53003 29.56 Valley Fresh Market, LLC 05-445947 08/16/2022 Repairs & Maintenance 501-5200-502-53003 158.00 USA Blue Book 127069 09/29/2022 Repairs & Maintenenace 501-5200-502-53003 18.31 Pacific Gas & Electric Company 7582 09/19/2022 09/19/2022 Acct# 0408007582-5 501-5200-502-55001 175.23 Ray Morgan Company 3892192 10/17/2022 Lease Payments 501-5200-502-57011 184.90 HDR Engineering, Inc. 1200468194 10/06/2022 Water/Wastewater Fee Study 501-5200-502-57024 1,036.47 Underground Service Alert of S… 22-2301217 10/01/2022 Underground Safety Board 501-5200-502-57028 12.12 Underground Service Alert of S… 920220713 10/01/2022 72 Tickets 501-5200-502-57028 129.36 Tyler Technologies, Inc 025-396965 09/30/2022 Utility Billing Services 501-5200-502-57064 15.15 Comcast 0775 9/15/22 09/15/2022 939750775 501-5200-502-57064 18.13 ZWorld GIS 2022-0339 10/01/2022 Annual GIS Services 501-5200-502-57064 77.08 Lanspeed 54825 10/01/2022 October Billing 501-5200-502-57064 176.12 Lanspeed 54876 10/01/2022 October Cloud Agreement 501-5200-502-57064 7.35 Frontier Communications 5575 09/13/2022 09/13/2022 805 688 5575 062171 5 501-5200-502-57064 7.53 Comcast 5898 09/28/22 09/28/2022 8155 70 005 0125898 501-5200-502-57064 8.36 Frontier Communications 7459 09/25/22 09/25/2022 805 688 7459 060995 5 501-5200-502-57064 93.01 Verizon Wireless Services, LLC 9916203625 09/19/2022 805-588-1898 Anthony de Dios 501-5200-502-57064 21.09 Verizon Wireless Services, LLC 9916203625 09/19/2022 805-245-1207 Sewer iPad 501-5200-502-57064 38.01 24 Expense Approval Report Payment Dates: 10/1/2022 - 10/31/2022 10/31/2022 11:23:55 AM Page 8 of 12
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Verizon Wireless Services, LLC 9916203625 09/19/2022 805-325-8482 WWTP iPad 501-5200-502-57064 18.62 Verizon Wireless Services, LLC 9916203625 09/19/2022 805-588-5943 Jeff Morss 501-5200-502-57064 2.45 Verizon Wireless Services, LLC 9916203625 09/19/2022 805-588-2568 Trevor Holly 501-5200-502-57064 2.46 Verizon Wireless Services, LLC 9916203625 09/19/2022 805-757-2137 Paul Matsukas 501-5200-502-57064 0.04 Verizon Wireless Services, LLC 9916203625 09/19/2022 805-588-4664 Nathan Giacinto 501-5200-502-57064 4.98 Verizon Wireless Services, LLC 9916203625 09/19/2022 805-325-9056 -WWTP On Call 501-5200-502-57064 11.37 Department 5200 - Sanitary Sewer Total: 5,010.17
Department: 5300 - WasteWater
Advantage Group, The 148339 09/30/2022 Annual Renewal/Admin Flex Fee…501-5300-105-51005 13.63 Advantage Group, The INV0010473 10/07/2022 Retirement Health 501-5300-105-51005 517.98 Advantage Group, The INV0010525 10/26/2022 Retirement Health 501-5300-105-51005 517.98 USA Blue Book 125462 09/28/2022 Supplies 501-5300-503-52003 272.91 ReadyRefresh by Nestle 22I0018038034 09/28/2022 Supplies - WWTP 501-5300-503-52003 75.39 Staples Advantage 3519607561 09/28/2022 Supplies- WWTP 501-5300-503-52003 49.57 Jim's Service Center 7551 09/12/2022 Red Diesel for generators in bul… 501-5300-503-52011 2,528.01 Jim's Service Center INV0010519 10/01/2022 Fuel- September 501-5300-503-52015 15.91 Jim's Service Center INV0010519 10/01/2022 Fuel- September 501-5300-503-52015 154.09 Jim's Service Center INV0010519 10/01/2022 Fuel- September 501-5300-503-52015 143.01 Jim's Service Center INV0010519 10/01/2022 Fuel- September 501-5300-503-52015 142.55 Jim's Service Center INV0010519 10/01/2022 Fuel- September 501-5300-503-52015 101.68 Nviro 2295 09/22/2022 Repairs and Maintenance 501-5300-503-53003 600.00 Nielsen Building Material 3655 09/14/2022 Repairs & Maintenace-WWTP 501-5300-503-53003 -68.24 O'Reilly Automotive Stores, Inc.… 4372-305638 09/15/2022 New Sludge Pump 501-5300-503-53003 6.24 O'Reilly Automotive Stores, Inc.… 4372-306923 09/22/2022 Repairs & Maintenance-WWTP 501-5300-503-53003 25.85 Nielsen Building Material 59002 09/14/2022 Repairs & Maintenance- WWTP 501-5300-503-53003 129.49 Nielsen Building Material 59068 09/14/2022 Repairs & Maintenance-WWTP 501-5300-503-53003 31.13 Nielsen Building Material 59202 09/15/2022 Repairs & Maintenance-WWTP 501-5300-503-53003 79.65 Santa Ynez Valley Hardware INV0010520 10/20/2022 Monthly Billing- September 501-5300-503-53003 25.82 Santa Maria Famcon Pipe & Su… S100086902.001 09/09/2022 parts for emergecy sludge pump…501-5300-503-53003 2,580.69 Santa Maria Famcon Pipe & Su… S100086902.002 09/23/2022 Credit Memo 501-5300-503-53003 -1,758.86 Santa Maria Famcon Pipe & Su… S100086907.001 09/09/2022 parts for emergecy sludge pump…501-5300-503-53003 2,947.20 Santa Maria Famcon Pipe & Su… S100087607.002 09/23/2022 Sludge Pump 501-5300-503-53003 -203.58 Santa Maria Famcon Pipe & Su… S100097607.001 09/13/2022 Supplies 501-5300-503-53003 231.86 Pacific Gas & Electric Company 7582 09/19/2022 09/19/2022 Acct# 0408007582-5 501-5300-503-55001 2,362.16 Pacific Gas & Electric Company 7582 09/19/2022 09/19/2022 Acct# 0408007582-5 501-5300-503-55001 18,735.45 Oilfield Environmental & Compl…2205515 09/28/2022 Blanket PO WWTP Lab Fees 501-5300-503-57010 343.55 Ray Morgan Company 3892192 10/17/2022 Lease Payments 501-5300-503-57011 384.25 Engel & Gray 29P00008 09/25/2022 Blanket PO for Sludge Disposal 501-5300-503-57020 781.55 Engel & Gray 2A200014 10/02/2022 Blanket PO for Sludge Disposal 501-5300-503-57020 1,564.37 Engel & Gray 2A900013 10/09/2022 Blanket PO for Sludge Disposal 501-5300-503-57020 1,463.54 HDR Engineering, Inc. 1200468194 10/06/2022 Water/Wastewater Fee Study 501-5300-503-57024 324.03 Comcast 0775 9/15/22 09/15/2022 939750775 501-5300-503-57064 39.50 Kiza, Inc. 1218 10/06/2022 Monthly Internet Services- Sept…501-5300-503-57064 300.00 ZWorld GIS 2022-0339 10/01/2022 Annual GIS Services 501-5300-503-57064 167.92 Frontier Communications 2900 09/28/22 09/28/2022 805 688 2900 110481 5 501-5300-503-57064 78.88 Frontier Communications 2900 10/24/22 09/29/2022 Acct# 805 688 2900 110481 5 501-5300-503-57064 78.88 Lanspeed 54825 10/01/2022 October Billing 501-5300-503-57064 383.66 Lanspeed 54876 10/01/2022 October Cloud Agreement 501-5300-503-57064 16.02 Frontier Communications 5575 09/13/2022 09/13/2022 805 688 5575 062171 5 501-5300-503-57064 16.41 Comcast 5898 09/28/22 09/28/2022 8155 70 005 0125898 501-5300-503-57064 18.22 Frontier Communications 6997 09/19/22 09/19/2022 6997 09/19/22 501-5300-503-57064 344.04 Verizon Wireless Services, LLC 9916203625 09/19/2022 805-325-9056 -WWTP On Call 501-5300-503-57064 11.83 Verizon Wireless Services, LLC 9916203625 09/19/2022 805-325-8482 WWTP iPad 501-5300-503-57064 19.39 Verizon Wireless Services, LLC 9916203625 09/19/2022 805-757-2137 Paul Matsukas 501-5300-503-57064 0.06 Verizon Wireless Services, LLC 9916203625 09/19/2022 805-588-4424 Mike Mathews 501-5300-503-57064 4.45 Verizon Wireless Services, LLC 9916203625 09/19/2022 805-588-5943 Jeff Morss 501-5300-503-57064 21.40 Verizon Wireless Services, LLC 9916203625 09/19/2022 805-588-2568 Trevor Holly 501-5300-503-57064 24.11 Verizon Wireless Services, LLC 9916203625 09/19/2022 805-588-4664 Nathan Giacinto 501-5300-503-57064 27.99 Verizon Wireless Services, LLC 9916203625 09/19/2022 805-588-1898 Anthony de Dios 501-5300-503-57064 2.11 25 Expense Approval Report Payment Dates: 10/1/2022 - 10/31/2022 10/31/2022 11:23:55 AM Page 9 of 12
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Carollo Engineers, Inc FB27253 09/12/2022 WWTP Upgrades Grant Writing 804-5300-503-70105 4,455.50 Department 5300 - WasteWater Total: 41,129.23
Grand Total: 1,260,485.81
26 Expense Approval Report Payment Dates: 10/1/2022 - 10/31/2022 10/31/2022 11:23:55 AM Page 10 of 12
Report Summary
Fund Summary
Fund Payment Amount
100 - GENERAL FUND 883,102.99
205 - SKYTT MESA LLMD 7,634.16
300 - CAPITAL PROJECTS FUND 229,203.25
500 - WATER FUND 41,193.35
501 - WASTEWATER FUND 41,683.90
502 - TRANSIT FUND 1,666.66
700 - SYV - TOURISM BUS IMP DIST 51,546.00
804 - WWTP CAPITAL PROJECTS 4,455.50
Grand Total: 1,260,485.81
Account Summary
Account Number Account Name Payment Amount
100-1000-100-51012 Education 1,390.10
100-1000-100-52002 Membership Dues 433.45
100-1000-100-57016 Professional Services 488.75
100-1000-100-58001 City Hospitality 387.61
100-1000-100-63002 Audio/Video System R/M 1,700.00
100-1000-130-56006 Law Enforcement Contract 386,018.00
100-1000-130-56011 Animal Control 11,800.00
100-1100-105-51005 Retiree Medical/Dental/Li… 13,279.20 100-1100-120-43021 Accts Payable Discounts -19.70
100-1100-120-51000 Salaries 250,000.00
100-1100-120-51010 Employee Screening 65.00
100-1100-120-52003 Supplies 264.12
100-1100-120-52015 Vehicle Fuel 18.66
100-1100-120-54002 Equipment 195.00
100-1100-120-57011 Lease Payments 572.05
100-1100-120-57012 Legal Fees 9,509.12
100-1100-120-57016 Professional Services 3,347.67
100-1100-120-57025 Studies/Sales Tax 52.84
100-1100-120-57052 Temporary Agency Servic… 2,833.60
100-1100-120-60006 EOC Phone 42.75
100-1100-120-71009 Miscellaneous 600.00
100-1100-121-57064 IT Expenses 13,392.76
100-1200-200-52015 Vehicle Fuel 18.11
100-1200-200-57007 General Plan 26,024.90
100-1200-200-57011 Lease Payments 184.90
100-1200-200-57012 Legal Fees 1,935.00
100-1200-200-57016 Professional Services 14,753.75
100-1200-201-57063 Code Enforcement 2,356.25
100-1200-210-31036 Building Permits -9.40
100-1200-210-57011 Lease Payments 78.01
100-1300-300-57011 Lease Payments 245.58
100-1300-350-57001 P&R Marketing and Adver… 420.00
100-1300-350-57011 Lease Payments 187.79
100-1300-350-57016 Professional Services 1,252.50
100-1300-360-52005 Recreation Programs 47.37
100-1300-365-31008 Recreation Fees 87.50
100-1300-365-52005 Recreation Programs 668.98
100-1300-370-31008 Recreation Fees 126.00
100-1300-370-52005 Recreation Programs 126.00
100-1300-375-52005 Recreation Programs 138.18
100-1400-400-43020 TBID - Admin. Reimburse… -1,030.92
100-1400-400-59010 Tourism/Marketing Expen… 7,366.64
100-16002 REIMBURSEABLE A/P PA… 18,339.87
100-1600-300-52015 Vehicle Fuel 735.48
100-1600-300-53008 Vehicle Repairs & Maint. 155.57
27 Expense Approval Report Payment Dates: 10/1/2022 - 10/31/2022 10/31/2022 11:23:55 AM Page 11 of 12
Account Summary
Account Number Account Name Payment Amount
100-1600-310-52003 Supplies 46.27
100-1600-310-53003 Repairs and Maintenance 856.51
100-1600-310-55001 Utilities 74.98
100-1600-310-57057 Pest Management 339.00
100-1600-320-52003 Supplies 2,232.20
100-1600-320-53003 Repairs and Maintenance 2,440.13
100-1600-320-55001 Utilities 119.62
100-1600-330-52003 Supplies 1,393.89
100-1600-330-53003 Repairs and Maintenance 602.97
100-1600-330-55001 Utilities 58.24
100-1600-330-55002 Water and Sewer Charges 3,335.66
100-1600-330-57057 Pest Management 300.00
100-1600-340-53003 Repairs and Maintenance 114.69
100-1600-340-55001 Utilities 14.33
100-1600-340-57029 Village Planter Maint. 9,495.00
100-1600-400-57005 Custodial-Restrooms 22,862.00
100-1600-400-57018 Sidewalk Cleaning 1,183.43
100-1600-600-52003 Supplies 44.71
100-1600-600-52015 Vehicle Fuel 18.11
100-1600-600-57011 Lease Payments 72.23
100-1600-600-57016 Professional Services 1,224.00
100-1600-605-51014 Safety Gear 52.50
100-1600-605-53008 Vehicle Repairs & Maint. 107.07
100-1600-605-57011 Lease Payments 135.79
100-1600-610-52003 Supplies 46.27
100-1600-610-53003 Repairs and Maintenance 159.72
100-1600-610-55001 Utilities 1,088.89
100-1600-610-57057 Pest Management 300.00
100-1600-620-52003 Supplies 376.32
100-1600-620-53003 Repairs and Maintenance 94.13
100-1600-620-55001 Utilities 1,148.41
100-1600-630-52003 Supplies 46.27
100-1600-630-53003 Repairs and Maintenance 122.92
100-1600-630-55001 Utilities 618.39
100-1600-650-55001 Utilities 114.30
100-1600-670-52003 Supplies 1,856.67
100-1600-670-55001 Utilities 542.22
100-1600-680-52003 Supplies 2,554.22
100-1600-680-55001 Utilities 416.82
100-1600-690-51014 Safety Gear 78.75
100-1600-690-52003 Supplies 901.42
100-1600-690-52015 Vehicle Fuel 227.80
100-1600-690-53003 Repairs and Maintenance 195.65
100-1600-690-53007 Highway Entrance Signs 25.97
100-1600-690-55006 Street Light Power 117.01
100-1600-690-57011 Lease Payments 274.47
100-1600-690-57019 Sidewalk Grinding 1,304.35
100-1600-700-51014 Safety Gear 26.25
100-1600-700-52012 Tree Lights 8,946.64
100-1600-700-57011 Lease Payments 57.78
100-1600-720-51014 Safety Gear 17.50
100-1600-720-57011 Lease Payments 98.23
100-1600-720-57016 Professional Services - S… 29,921.51 100-1600-720-57022 Street Sweeping 1,893.49
100-1600-720-57028 Underground Alert 141.44
100-20020 Due to CA Bldg Stnds Co… 94.00
100-20024 Due to SMIP 287.10
100-20026 Due to Div St Architect 14.40
28 Expense Approval Report Payment Dates: 10/1/2022 - 10/31/2022 10/31/2022 11:23:55 AM Page 12 of 12
Account Summary
Account Number Account Name Payment Amount
100-20037 Business Card Payable 10,721.95
100-23005 Alcohol/Liability Deposit 569.36
205-3500-804-53005 Open Space/Landscape Mt 7,167.00
205-3500-804-55001 Utilities 467.16
300-1600-600-70105 Projects -GEN FUND 128,514.37
300-2500-803-70105 Projects -MEASURE A 100,688.88
500-5100-105-51005 Retiree Medical/Dental/Li… 1,047.91
500-5100-501-51012 Education 1,059.84
500-5100-501-52003 Supplies 1,345.94
500-5100-501-52004 Utility Bill Printing/Supplies 1,164.29 500-5100-501-52009 Small Equipment 130.93
500-5100-501-52014 Chlorination 6,209.50
500-5100-501-52015 Vehicle Fuel 1,074.49
500-5100-501-53003 Repairs and Maintenance 3,183.81
500-5100-501-55005 Power for Pumping 13,582.06
500-5100-501-55010 Purchased Water 4,595.81
500-5100-501-57010 Lab Fees 1,193.00
500-5100-501-57011 Lease Payments 413.15
500-5100-501-57012 Legal Fees 2,928.00
500-5100-501-57024 Studies 1,239.50
500-5100-501-57028 Underground Alert 141.44
500-5100-501-57064 IT Expenses - Water Fund 1,283.68
500-5100-501-70851 SCADA Upgrades 600.00
501-5200-105-51005 Retiree Medical/Dental/Li… 1,047.78
501-5200-502-52004 Utility Bill Printing/Supplies 1,164.29 501-5200-502-52015 Vehicle Fuel 552.40
501-5200-502-53003 Repairs and Maintenance 205.87
501-5200-502-55001 Utilities 175.23
501-5200-502-57011 Lease Payments 184.90
501-5200-502-57024 Studies 1,036.47
501-5200-502-57028 Underground Alert 141.48
501-5200-502-57064 IT Expenses - Sewer 501.75
501-5300-105-51005 Retiree Medical/Dental/Li… 1,049.59
501-5300-503-52003 Supplies 397.87
501-5300-503-52011 Fuel for Generator 2,528.01
501-5300-503-52015 Vehicle Fuel 557.24
501-5300-503-53003 Repairs and Maintenance 4,627.25
501-5300-503-55001 Utilities 21,097.61
501-5300-503-57010 Lab Fees 343.55
501-5300-503-57011 Lease Payments 384.25
501-5300-503-57020 Sludge Disposal 3,809.46
501-5300-503-57024 Studies 324.03
501-5300-503-57064 IT Expenses - WWTP 1,554.87
502-5000-850-56003 Wine Country Express 1,666.66
700-1400-400-59016 SYVTBID Payments 50,515.08
700-1400-400-61003 City Admin Fee 1,030.92
804-5300-503-70105 Projects -WASTEWATER 4,455.50
Grand Total: 1,260,485.81
Project Account Summary
Project Account Key Payment Amount
**None** 1,226,416.54
City 384.25
Dist 33,685.02
Grand Total: 1,260,485.81
29 \
CITY OF SOLVANG
Jason Banta
Accounting Supervisor
Quarterly Investment Report
July – September 2022
Agenda Item 4.e
30 1 Quarterly Investment Report |
Quarterly Investment Report
July – September 2022
This report is consistent with the reporting requirements in the Investment Policy. There are sufficient funds to meet the next six month's obligations.
LAIF Activity
Balance Ending 6/30/22 $23,345,766.11
Prior Quarter Interest $43,708.16
Balance as of 9/30/22 $23,389,474.27
Notes
• As part of our cash management strategy, funds are deposited to or withdrawn from LAIF after evaluating daily cash needs to meet current obligations. • Interest earned on the balance for the quarter is $79,585.78 and will be credited to the account in October 2022.
• Interest rates have increased from 0.861% in June 2022 to 1.35% in September 2022.
CD Activity
• The City initially invested in four Certificates of Deposit with terms of 1 year, 18 months, 2 years, and 3 years, to maximize interest rates and ensure available cash flow if needed.
As of December 2021, the City has closed all of its Certificates of Deposit accounts and has reinvested those funds back into the LAIF account.
Initial Investment Current
Investment
Interest Received
this Quarter
Interest Received
Inception to Date
$980,000 $0.00 $0.00 $83,451.04
31 2 Quarterly Investment Report |
CERBT Activity
The City has invested money in the California Employers’ Retirement Benefit Trust (CERBT), managed by CalPERS, in order to reduce our unfunded liability of retiree medical and health benefits (OPEB), and to prefund future payments.
Balance as of 6/30/22 $976,549.02
Contributions $0.00
Investment Earnings ($71,654.91)
Investment/Admin Expenses ($212.34)
Balance as of 9/30/22 $904,681.77
Notes:
• Investment/Administrative Expenses are .10% and are assessed on the daily balance. • The City is invested in “Strategy 2” with an anticipated return of 6.73%. Gains/losses vary depending on the market.
Included in this Report:
• Monthly Investment Reports for July-September 2022
• LAIF Statement –September 30, 2022
• LAIF Interest Statement – Quarter Ended September 30, 2022 • CERBT Statement as of September 30, 2022
• CERBT Account Update as of September 30, 2022
32 CITY OF SOLVANG INVESTMENTS
July 2022
FUND FUND % OF
# FUND BALANCE TOTAL
100 GENERAL FUND $ 14,619,958.79 52.90%
200 GOVERNMENTAL IMPACT FEES $ 1,530,105.61 5.54%
201 TRAFFIC SAFETY $ 3,534.25 0.01%
202 GAS TAX FUND $ 82,429.57 0.30%
203 LOCAL TRANSPORTATION $ 371,158.09 1.34%
204 MEASURE A $ 887,832.62 3.21%
205 SKYTT MESA LLMD $ 398,072.57 1.44%
300 CAPITAL PROJECTS $ 32,155.44 0.12%
500 WATER FUND $ 5,124,652.60 18.54%
501 WASTEWATER $ 1,702,695.86 6.16%
502 TRANSIT FUND $ 1,547,202.43 5.60%
600 EQUIPMENT/VEHICLE POOL $ 1,292,357.62 4.68%
700 TBID $ 44,844.69 0.16%
TOTALS $ 27,637,000.14 100%
Interest
Rate
LAIF BALANCE $ 23,389,474.27 1.090%
CHECKING ACCOUNTS $ 4,247,525.87
TOTALS $ 27,637,000.14
** All City investments for the month are in compliance with California Government Code, Section 53646(b)(1).
** Current investments meet expenditure requirements for the next six months. 33 CITY OF SOLVANG INVESTMENTS
August 2022
FUND FUND % OF
# FUND BALANCE TOTAL
100 GENERAL FUND $ 14,568,012.73 51.85%
200 GOVERNMENTAL IMPACT FEES $ 1,530,105.61 5.45%
201 TRAFFIC SAFETY $ 3,534.25 0.01%
202 GAS TAX FUND $ 107,029.56 0.38%
203 LOCAL TRANSPORTATION $ 371,683.68 1.32%
204 MEASURE A $ 931,256.37 3.31%
205 SKYTT MESA LLMD $ 374,993.34 1.33%
300 CAPITAL PROJECTS $ 27,793.69 0.10%
500 WATER FUND $ 5,508,182.92 19.60%
501 WASTEWATER $ 1,679,691.70 5.98%
502 TRANSIT FUND $ 1,657,289.40 5.90%
600 EQUIPMENT/VEHICLE POOL $ 1,292,357.62 4.60%
700 TBID $ 44,127.69 0.16%
TOTALS $ 28,096,058.56 100%
Interest
Rate
LAIF BALANCE $ 23,389,474.27 1.276%
CHECKING ACCOUNTS $ 4,706,584.29
TOTALS $ 28,096,058.56
** All City investments for the month are in compliance with California Government Code, Section 53646(b)(1).
** Current investments meet expenditure requirements for the next six months. 34 CITY OF SOLVANG INVESTMENTS
September 2022
FUND FUND % OF
# FUND BALANCE TOTAL
100 GENERAL FUND $ 15,112,195.77 51.85%
200 GOVERNMENTAL IMPACT FEES $ 1,530,105.61 5.25%
201 TRAFFIC SAFETY $ 3,939.20 0.01%
202 GAS TAX FUND $ 131,831.84 0.45%
203 LOCAL TRANSPORTATION $ 371,920.28 1.28%
204 MEASURE A $ 978,635.29 3.36%
205 SKYTT MESA LLMD $ 356,284.40 1.22%
300 CAPITAL PROJECTS $ 23,640.19 0.08%
500 WATER FUND $ 5,903,478.90 20.26%
501 WASTEWATER $ 1,773,113.10 6.08%
502 TRANSIT FUND $ 1,615,659.55 5.54%
600 EQUIPMENT/VEHICLE POOL $ 1,292,357.62 4.43%
700 TBID $ 52,596.69 0.18%
TOTALS $ 29,145,758.44 100%
Interest
Rate
LAIF BALANCE $ 23,389,474.27 1.513%
CHECKING ACCOUNTS $ 5,756,284.17
TOTALS $ 29,145,758.44
** All City investments for the month are in compliance with California Government Code, Section 53646(b)(1).
** Current investments meet expenditure requirements for the next six months. 35 Local Agency Investment Fund
P.O. Box 942809
Sacramento, CA 94209-0001
(916) 653-3001
October 24, 2022
LAIF Home
PMIA Average Monthly
Yields
CITY OF SOLVANG
FINANCE DIRECTOR
1644 OAK STREET
SOLVANG, CA 93463
Account Number: 98-42-876
September 2022 Statement
Tran Type Definitions
Account Summary
Total Deposit: 0.00 Beginning Balance: 23,389,474.27
Total Withdrawal: 0.00 Ending Balance: 23,389,474.27
36 BETTY T. YEE
California State Controller
LOCAL AGENCY INVESTMENT FUND
REMITTANCE ADVICE
Agency Name SOLVANG
Account Number 98-42-876
As of 10/14/2022, your Local Agency Investment Fund account has been directly credited with the interest earned on your deposits for the quarter ending 09/30/2022.
Earnings Ratio .00003699565555327
Interest Rate 1.35%
Dollar Day Total $ 2,151,219,718.60
Quarter End Principal Balance $ 23,389,474.27
Quarterly Interest Earned $ 79,585.78
37 City of Solvang
Please note the Grand Total is your actual fund account balance at the end of the period, including all contributions per GASB 74 paragraph 22 and accrued disbursements. Please review your statement promptly. All information contained in your statement will be considered true and accurate unless you contact us within 30 days of receipt of this statement. If you have questions about the validity of this information, please contact [email protected]. 51,582.342 51,582.342
$904,681.77 $904,681.77
Period Ending Unit Value 17.538597 17.538597
Period Beginning Unit Value 18.931851 18.931851
0.000
0.000
51,582.342
0.000
0.000
51,582.342
Current Period Year to Date
Ending Units
Unit Sales for Withdrawals
Unit Purchases from Contributions
Beginning Units
Market Value Summary: Unit Value Summary:
Grand Total $904,681.77 $904,681.77
0.00 (122.68)
0.00 (71,654.91)
0.00 $976,549.02
0.00 (122.68)
0.00 (71,654.91)
0.00 $976,549.02
Current Period Year to Date
Ending Balance
Disbursement
Administrative Expenses
Other
Investment Earnings
Contribution
Beginning Balance
QTD Fiscal QTD Fiscal
FY End Contrib per GASB 74 Para 22 0.00 0.00
Transfer In
Transfer Out
0.00 0.00
0.00 0.00
Unit Transfer In
Unit Transfer Out
0.000
0.000
0.000
0.000
Investment Expense (89.66) (89.66)
CERBT Strategy 2
Entity #: SKB7-6953823005-001
Quarter Ended September 30, 2022
FY End Disbursement Accrual 0.00 0.00
38 Statement of Transaction Detail for the Quarter Ending 09/30/2022 City of Solvang
Entity #: SKB7-6953823005-001
Date Description Amount Unit Value Units Check/Wire Notes If you have any questions or comments regarding the new statement format please contact [email protected] Client Contact:
39 CERBT Account Update Summary
City of Solvang
as of September 30, 2022
40
OPEB Valuation Report Summary
OPEB Actuarial Valuation Report by Total Compensation Systems, Inc.
Valuation Date 6/30/2020
Measurement Date 6/30/2020
Total OPEB Liability (TOL) $2,341,197
Valuation Assets $814,801
Net OPEB Liability (NOL) $1,526,396
Funded Status 35%
Actuarially Determined Contribution (ADC) $0
CERBT Asset Allocation Strategy Strategy 2
Discount Rate 6.50%
CERBT Account Summary
As of September 30, 2022 Strategy 2
Initial contribution (06/21/2016) $248,418
Additional contributions $560,315
Disbursements $0
CERBT expenses ($3,856)
Investment earnings $99,805
Total assets $904,682
Annualized net rate of return (06/21/2016-09/30/2022 = 6.28 years) 2.54% 41
Cash Flow Summary by Fiscal Year
Fiscal Year Contributions Disbursements
Cumulative
Investment Gains
(Losses)
Cumulative Fees Cumulative Ending
Assets
2006-07 $0 $0 $0 $0 $0
2007-08 $0 $0 $0 $0 $0
2008-09 $0 $0 $0 $0 $0
2009-10 $0 $0 $0 $0 $0
2010-11 $0 $0 $0 $0 $0
2011-12 $0 $0 $0 $0 $0
2012-13 $0 $0 $0 $0 $0
2013-14 $0 $0 $0 $0 $0
2014-15 $0 $0 $0 $0 $0
2015-16 $402,056 $0 $1,421 ($5) $403,472
2016-17 $53,638 $0 $29,762 ($357) $485,099
2017-18 $73,039 $0 $60,044 ($795) $587,982
2018-19 $70,000 $0 $108,343 ($1,340) $705,736
2019-20 $70,000 $0 $148,041 ($1,972) $814,801
2020-21 $70,000 $0 $310,078 ($2,746) $1,046,065
2021-22 $70,000 $0 $171,460 ($3,644) $976,549
as of
9/30/2022 $0 $0 $99,805 ($3,856) $904,682
42
CERBT/CEPPT Investment Returns Outperform Benchmarks
Periods ended August 31, 2022
Fund Assets 1
Month
3 Months FYTD 1 Year
3 Years
5 Years
10 Years ITD
CERBT Strategy 1
(Inception June 1, 2007) $13,297,533,144 -3.80% -4.84% 1.94% -14.03% 5.21% 5.45% 6.67% 4.94% Benchmark -3.80% -4.93% 1.91% -14.24% 4.94% 5.17% 6.31% 4.53% CERBT Strategy 2
(Inception October 1, 2011) $1,735,829,562 -3.86% -4.43% 1.16% -13.66% 3.25% 4.40% 5.45% 6.30% Benchmark -3.84% -4.48% 1.15% -13.77% 3.06% 4.17% 5.13% 6.03% CERBT Strategy 3
(Inception January 1, 2012) $759,883,383 -3.77% -3.90% 0.69% -12.13% 1.98% 3.60% 4.29% 4.80% Benchmark -3.76% -3.95% 0.66% -12.19% 1.84% 3.42% 3.97% 4.52% CERBT Total $15,793,246,089
CEPPT Strategy 1
(Inception October 1, 2019) $65,054,989 -3.41% -3.66% 1.25% -13.20% - - - 2.78% Benchmark -3.42% -3.73% 1.28% -13.38% - - - 2.72%
CEPPT Strategy 2
(Inception January 1, 2020) $26,044,786 -3.22% -2.83% 0.30% -12.11% - - - -0.34% Benchmark -3.23% -2.86% 0.29% -12.19% - - - -0.47%
CEPPT Total $91,099,775
43
CERBT Portfolios
2022 Capital Market Assumptions CERBT Strategy 1 CERBT Strategy 2 CERBT Strategy 3 Expected Return 6.0% 5.5% 5.0%
Risk 12.1% 9.9% 8.4%
CERBT Portfolio Details
Asset Classification Benchmark CERBT
Strategy 1
CERBT
Strategy 2
CERBT
Strategy 3
Global Equity MSCI All Country World
Index
49%
±5%
34%
±5%
23%
±5%
Fixed Income Bloomberg Capital Long
Liability Index (CERBT)
23%
±5%
41%
±5%
51%
±5%
Global Real Estate
(REITs)
FTSE EPRA/NAREIT
Developed Liquid Index
20%
±5%
17%
±5%
14%
±5%
Treasury Inflation
Protected Securities
(TIPS)
Bloomberg Capital Global
Real: US TIPS Index
5%
±3%
5%
±3%
9%
±3%
Commodities S&P GSCI Total Return
Index
3%
±3%
3%
±3%
3%
±3%
Cash 3-Month Treasury Bill 0%
+2%
0%
+2%
0%
+2%
44
Total Participation Cost Fee Rate
• Total all-inclusive cost of participation
- Combines administrative, custodial, and investment fees - Separate trust funds
- Self-funded, fee rate may change in the future
- Fee is applied daily to assets under management
• 10 basis points - CERBT
• 25 basis points - CEPPT
CEPPT/CERBT Consistently Low Fee Rate History
Fiscal Year CERBT CEPPT
2007-2008 2.00 basis points -
2008-2009 6.00 basis points -
2009-2010 9.00 basis points -
2010-2011 12.00 basis points -
2011-2012 12.00 basis points -
2012-2013 15.00 basis points -
2013-2014 14.00 basis points -
2014-2015 10.00 basis points -
2015-2016 10.00 basis points -
2016-2017 10.00 basis points -
2017-2018 10.00 basis points -
2018-2019 10.00 basis points -
2019-2020 10.00 basis points 25.00 basis points
2020-2021 10.00 basis points 25.00 basis points
2021-2022 10.00 basis points 25.00 basis points
2022-2023 10.00 basis points 25.00 basis points
45
619 Prefunding Program Employers
597 CERBT and 77 CEPPT
• State of California
• 156 Cities or Towns
• 10 Counties
• 81 School Employers
• 32 Courts
• 339 Special Districts and other Public Agencies
o (103 Water, 37 Sanitation, 34 Fire, 25 Transportation) Financial Reporting
• CERBT is the Plan
– Provides audited and compliant GASB 74 report in a Schedule of Changes in Fiduciary Net Position (FNP)
– Published in February each year
CERBT FNP Fiscal Year Availability
2018-19
2019-20
2020-21
Available at
https://www.calpers.ca.gov/cerbt
2021-22 February 2023
46
Questions? Where to Get Trust Fund Information?
Name Title E-mail Desk Mobile
Matt Goss Outreach & Support
Program Manager [email protected] (916) 795-9071 (916) 382-6487 Karen Lookingbill Outreach & Support
Manager [email protected] (916) 795-1387 (916) 501-2219 Colleen CainHerrbackAdministration & Reporting
Program Manager
Colleen.Cain[email protected] (916) 795-2474 (916) 505-2506 Vic Anderson Administration & Reporting
Manager [email protected] (916) 795-3739 (916) 281-8214 Robert Sharp Assistant
Division Chief [email protected] (916) 795-3878 (916) 397-0756 Program E-mail Addresses Prefunding Programs Webpages
[email protected] – Questions & Document Submittal www.calpers.ca.gov/CERBT [email protected] – Questions & Document Submittal www.calpers.ca.gov/CEPPT [email protected] – Online Record Keeping System 47 CITY COUNCIL STAFF REPORT
Agenda Item: 4.f
Meeting Date: November 14, 2022
SUBJECT: Approve the Cancellation of the December 26, 2022 City Council Meeting PREPARED BY: Brad Vidro, Interim City Manager
DISCUSSION:
Historically the City Council has cancelled the second meeting in December due to its proximity to the Christmas Holiday. Staff does not anticipate any items needing immediate City Council action on that second meeting date in December. Staff is recommending cancellation of second meeting in December.
ALTERNATIVES:
The Council could choose not to cancel this meeting.
FISCAL IMPACT:
None
ATTACHMENTS:
None
48 City of Solvang City Council Calendar for Meetings / Staff Reports - 2023 2023 Council Meeting Dates Notice to Newspaper if applicable Final Staff Reports and
attachments to CM
Noon Wednesday Publish Agenda
Packet
Monday, January 9, 2023 Monday, December 26, 2022 Friday, December 30, 2022 Wednesday, January 4, 2023 Monday, January 23, 2023 Monday, January 9, 2023 Friday, January 13, 2023 Wednesday, January 18, 2023 Monday, February 13, 2023 Monday, January 30, 2023 Friday, February 3, 2023 Wednesday, February 8, 2023 Monday, February 27, 2023 Monday, February 13, 2023 Friday, February 17, 2023 Wednesday, February 22, 2023 Monday, March 13, 2023 Monday, February 27, 2023 Friday, March 3, 2023 Wednesday, March 8, 2023 Monday, March 27, 2023 Monday, March 13, 2023 Friday, March 17, 2023 Wednesday, March 22, 2023 Monday, April 10, 2023 Monday, March 27, 2023 Friday, March 31, 2023 Wednesday, April 5, 2023 Monday, April 24, 2023 Monday, April 10, 2023 Friday, April 14, 2023 Wednesday, April 19, 2023 Monday, May 8, 2023 Monday, April 24, 2023 Friday, April 28, 2023 Wednesday, May 3, 2023 Monday, May 22, 2023 Monday, May 8, 2023 Friday, May 12, 2023 Wednesday, May 17, 2023 Monday, June 12, 2023 Monday, May 22, 2023 Friday, June 2, 2023 Wednesday, June 7, 2023 Monday, June 26, 2023 Monday, June 12, 2023 Friday, June 16, 2023 Wednesday, June 21, 2023 Monday, July 10, 2023 Monday, June 26, 2023 Friday, June 30, 2023 Wednesday, July 5, 2023 Monday, July 24, 2023 Monday, July 10, 2023 Friday, July 14, 2023 Wednesday, July 19, 2023 Monday, August 14, 2023 Monday, July 31, 2023 Friday, August 4, 2023 Wednesday, August 9, 2023 Monday, August 28, 2023 Monday, August 14, 2023 Friday, August 18, 2023 Wednesday, August 23, 2023 Monday, September 11, 2023 Monday, August 28, 2023 Friday, September 1, 2023 Wednesday, September 6, 2023 Monday, September 25, 2023 Monday, September 11, 2023 Friday, September 15, 2023 Wednesday, September 20, 2023 Monday, October 9, 2023 Monday, September 25, 2023 Friday, September 29, 2023 Wednesday, October 4, 2023 Monday, October 23, 2023 Monday, October 9, 2023 Friday, October 13, 2023 Wednesday, October 18, 2023 Monday, November 13, 2023 Monday, October 30, 2023 Friday, November 3, 2023 Wednesday, November 8, 2023 Monday, November 27, 2023 Monday, November 13, 2023 Friday, November 17, 2023 Wednesday, November 22, 2023 Monday, December 11, 2023 Monday, November 27, 2023 Friday, December 1, 2023 Wednesday, December 6, 2023 Monday, December 25, 2023 Cancelled
Agenda Item: 4.g
49 Agenda Item: 4.h
Solvang City Council STAFF REPORT
PREPARED BY: Jose Acosta, Utilities Director
MEETING DATE: November 14, 2022
SUBJECT: Approve the purchase of a Mini Excavator from Berchtold Equipment Company in the Amount of $89,621.76 and authorize the City Manager to execute on behalf of the City. Click or tap here to enter text.
RECOMMENDATION:
Authorize City Manager to approve purchase of new mini excavator from Berchtold Equipment Company in the amount of $89,621.76.
DISCUSSION:
The Utility Department desires to purchase a new mini excavator to allow the field crews the flexibility of equipment sharing when performing repairs within the city’s water and sewer infrastructure. The use of a mini excavator will allow staff to work efficiently and within smaller constraints.
The City Council approved the purchase of a new mini excavator, for an amount not to exceed $90,000, with the FY 22-23 CIP. Staff solicited a formal request for quotes to heavy equipment suppliers to provide a mini excavator for use by the city Utilities Department. Staff also requested the inclusion of a trailer for transporting the mini excavator to and from the job sites. Within the specifications staff requested the mini excavator be capable of the following tasks:
1. Trench excavation
2. Repair and replacement of water mainlines and appurtenances
3. Repair and replacement of sewer mainlines and appurtenances
4. Transporting of parts, equipment and materials
Staff received several quotes from various heavy equipment suppliers. Below are the quotes and other information provided:
Company Name Quote Trailer included Other Info
Quinn $89,974.23-$108,264.80 Yes Several models quoted
Cal-Coast Machinery $95,825.53 No
Sequoia Equipment $99,345.50 No
Volvo $91,410.72 Yes Model quoted is not
available until March/April
2023
Berchtold Equipment $89,621.76 Yes
Staff also requested that each company provide a model of the mini excavator quoted to be delivered to the city for testing and a demonstration. Staff was highly satisfied with the performance and abilities of the Berchtold Equipment Bobcat model. Staff is requesting Council approve the purchase of this piece of equipment.
50 ALTERNATIVES:
Council could reject all quotes and deny the purchase of the mini excavator.
FISCAL IMPACT:
The fiscal impact would be for $89,621.76 from the CIP projects and purchases fund.
ATTACHMENTS:
A. Berchtold Equipment quote for Bobcat mini excavator
51 � Bobcat Product Quotation
Quotation Number: MMB-00821
Date: 2022-09-19
Customer Name/Address: Bobcat Delivering Dealer ORDER TO BE PLACED WITH:
Contract Holder/Manufacturer
CITY OF SOLVANG
Attn: ANDREW GUYNN
1644 OAK STREET
SOLVANG, CA 93463
Berchtold Equipment Company,
Santa Maria, CA
Clark Equipment Co dba Bobcat
Company
1410 WEST BETTERAVIA ROAD
SANTA MARIA CA 93455
Phone: 805-922-7905
250 E Beaton Dr,
West Fargo, ND 58078
Phone: 701-241-8719
Fax: 805-349-0147 Fax: 855-608-0681
Description
E42 R2-Series Bobcat Compact
Excavator
P82 Performance Package
Long Arm
Angle Blade
C52 Comfort Package
Enclosed Cab with HVAC
Cloth Suspension Seat
Travel Motion Alarm
Beacon Kit
Counterweight Add-On Kit
Work Light Kit - Cab
12" MX3 XCHG TEETH
18" MX3 XCHG TEETH
24" MX3 XCHG TEETH
Total of Items Quoted
Dealer P.D.I.
Freight Charges
Dealer Assembly Charges
Other Charges: Material and Logistics
Contact: Heather Messmer
[email protected]
Part No
M3315
Qty Price Ea. Total
1 $42,352.10 $42,352.10
M3315-P06-P82 1 $7,239.40 $7,239.40
Clamp with Diverter Valve
Hydraulic X-Change
M3315-P07-C52 1 $6,536.60 $6,536.60
Bobcat 7 inch Touch Display
• Radio
• Bluetooth
• Keyless Start
7172554
7350483
7241225
7323833
7323842
7323530
1 $311.14
1 $1,785.27
1 $586.99
1 $1,008.52
1 $1,136.96
1 $1,224.36
$311.14
$1,785.27
$586.99
$1,008.52
$1,136.96
$1,224.36
Santa Barbara County Tax@ 7.75%
$67,572.73
$200.00
$1,924.00
$450.00
$4,811.00
$5,391.39
Quote Total - US dollars $74,957.73
Notes: See attached spec pages
Attachment A
52 *Prices per the Sourcewe/1 Contract #040319-CEC.
*Terms Net 60 Days. Credit cards accepted.
*FOB Destination
*State Sales Taxes apply. IF Tax Exempt, please include Tax Exempt Certificate with order. *TIO# 38-0425350
*Orders Must Be Placed with: Clark Equipment Company dba Bobcat Company, Govt Sales, 250 E Beaton Drive, West Fargo, ND 58078.
*Quote valid for 30 days
ORDER ACCEPTED BY:
SIGNATURE DATE
PRINT NAME AND TITLE PURCHASE ORDER NUMBER
DELIVERY ADDRESS: ________________________ _
BILLING ADDRESS (if different than Ship To): _________________ _ TAX EXEMPT? ____ YES ____ NO
Exempt in the State of _____________ _
Tax Exempt ID:
FEDERAL- _________________ _
STATE- _________________ _
Expiration Date: _______________ _
TAX EXEMPT? ____ YES ____ NO
Exempt in the State of _____________ _
Tax Exempt ID:
FEDERAL- _________________ _
STATE- _________________ _
Expiration Date: _______________ _
53 Bobcat Manufacturer Specs E42 R2 ( LONG ARM)
Configuration
Engine
Engine Make Doosan
Engine Fuel Diesel
Maximum Governed RPM 2,200 rpm
Horsepower 42.6 hp
Turbocharged Engine Turbo Diesel
Performance
Operating Weight 10,425 lb
Weight Class 4.7 t
Travel Speed - High 3.3 mph
Travel Speed - Low 1.6 mph
Arm Digging Force 5,803 lbf
Bucket Digging Force 9,601 lbf
Rated Lift Ca pa city 47971b
Lift Radius 118 inches
Boom Swing - Left 75 deg
Boom Swing - Right 50 deg
Maximum Dig Depth 11.4 ft
Max Dump Height 13.2 ft
Maximum Reach at Ground Level 18.2 ft
Maximum Depth of Vertical Wall 96.1 in
Ground Pressure (Rubber) 4.96 psi
Capacities
Fuel Tank 19 gal
Hydraulic System
Auxiliary Std Flow 20gpm
Auxiliary Pressure 3,045 psi
Dimension
Length 201.7 in
Width 72.8 in
Height with Operator Cab 99.1 in
Tail Overhang, Side 12.5 in
Blade Width 72.8 in
Length of track on ground 71.1 in
Options
Cab Enclosure ■
Heater & Air Conditioning ■
7" Display w/ Bluetooth Radio & Keyless Start
Radio ■
Tail Swing Type Conventional
Engine Shutdown ■
54 Auxiliary Hydraulics ■
Hydraulic Clamp
Diverter Valve/ Auxiliary Hydraulics ■
Hydrulic Quick Tach System ■
Rubber Track ■
Selectable Auxiliary Hydraulic Flow ■
Hydrulic Angle Blade ■
Suspension Seat ■
Cab work Light ■
Beacon ■
HD Counter Weight ■
■ Indicates options on unit
55 \
SINCE 1910
QUOTE
DATE: 07/15/22
ACCOUNT NO:
QUOTE EXPIRES ON: 10/15/22
QUOTED TO:
p
QTY.
1 7.75
NAME:
COMPANY:
ADDRESS:
Mike / Andrew
City of Solvang
CITY/ST/ZIP: Solvang Ca
TELEPHONE #:
CELLULAR#:
SALESPERSON CELL PHONE
Cody Fernandes 805-598-2782
MODEL# EQUIPMENT DESCRIPTION
MODEL 1170-E ZIEMAN TRAILER, GVW 15,000 LBS., PAYLOAD 11,500 LBS. HEAVY DUTY JACK WOOD DECKING, BLACK POWDER COAT FINISH, 102" OVERALL WIDTH 78" DECK WIDTH , FOUR L235/85/R16E 10 PLY TUBELESS RADIAL TIRES 20' DECK WITH 16' OF TILT AND 4' STATIONARY, 2 5/16" BALL HITCH ELECTRIC BRAKES - SPARE TIRE ft WHEEL ASSEMBLY - TWO EXTRA SETS OF 0-RINGS ETA FOR AN ORDER PLACED IS 9-14 WEEKS
ALL ITEMS ARE SUBJECT TO APPLICABLE SALES TAX.
% sales tax appUed to subtotal.
805-588-5645-Andrew
[email protected]
[email protected]
EMAIL ADDRESS
[email protected]
PRICE
$13,510.00
SUBTOTAL: $13,510.00
SALES TAX(+): $1,047.03
Quote is limited to stock on hand. LICENSE & TIRE FEES $107.00 Addt'l Remarks:
To ACCEPT THIS QUOTE, sign here and return:
� Bobcat.
1410 W. Betteravia Road • Santa Maria, CA 93455 • FAX: (805) 349-0147 THANK YOU FOR YOUR BUSINESS!
AMT. DUE: 14,664.03
Date:
I E� NEW HOllAND
i•ifLil;Uldl[•JtiNF>
Revised 09/30/09 leo
56 Agenda Item: 4.i
x
Solvang City Council STAFF REPORT
PREPARED BY: Cheryl Shallanberger, Marketing Manager
MEETING DATE: November 14th, 2022
SUBJECT: Approve the agreement with Full Moon Audio Co for the daily light and music show of the 2022 Julefest event in the amount not to exceed $50,389.20 for the term November 15, 2022 – January 12, 2023, and authorize the City Manager to execute on behalf of the City.
RECOMMENDATION:
Approve the proposal from Full Moon Audio Co for the amount of $50,389.20 for the Julefest 2022 daily light and music automated show.
DISCUSSION:
The Julefest committee recommended a daily automated light and music show in Solvang Park to provide daily entertainment. The Julefest committee and staff received two proposals and selected Full Moon Audio. Full Moon Audio’s bid was lower in cost and provided more services, including a daily check-in on the equipment to ensure proper and successful execution.
Full Moon Audio Co proposals includes $46,314.20 for the production and maintenance of the daily light and music show as well as lights and audio for the tree lighting ceremony, $2,400 for the installation and tear down of holiday sprays for the street poles, and $1,675.00 for audio for the Julefest parade.
ALTERNATIVES:
Provide different direction to staff
FISCAL IMPACT:
$50,389.20 from the Julefest budget of $100,000.00
ATTACHMENTS:
A – Full Moon Audio Co Agreement
B – Julefest 2022 Budget
57 Full Moon Audio Co – Julefest Lighting
CITY OF SOLVANG
PROFESSIONAL SERVICES AGREEMENT
PARTIES AND DATE. This Agreement is made and entered into this 15th day of November, 2022 (“Effective Date”) by and between the CITY OF SOLVANG, a Municipal Corporation and Charter City organized under the Constitution and laws of the State of California with its principal place of business at 1644 Oak Street, Solvang, CA 93463 (“City”) and FULL MOON AUDIO CO, a California Corporation with its principal place of business at 3852 Bostwick St., Los Angeles, CA 90063 (“Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement. The parties hereto, in consideration of the mutual covenants contained herein, hereby agree to the following terms and conditions:
1.0 GENERAL PROVISIONS
1.01 Term: This agreement will become effective on the date of execution set forth below, and will continue in effect until January 12, 2023, and will continue in effect until terminated as provided herein.
1.02 Services : Consultant shall perform the scope of work (tasks) described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the project schedule which is also set forth in Exhibit A.
Consultant shall determine the method, details and means of performing the abovereferenced services.
Consultant may, at their own expense, employ such assistants and subconsultants, as Consultant deems necessary to perform the services required of Consultant by this agreement.
However, Consultant may not assign this agreement to any other person or entity in the performance of required project-related services, and the City may not control, direct or supervise Consultant’s assistants or employees in the performance of those services.
1.03 Standard of Performance: Consultant’s services shall be performed in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of Consultant’s profession currently practicing under similar conditions. Whenever the scope of work requires or permits approval by the City, it is understood to be approval solely for the purposes of conforming to the requirements of the scope of work and not acceptance of any professional or other responsibility for the work. Such approval does not relieve the Consultant of responsibility for complying with the standard of performance or laws, regulations, industry standards, or from liability for damages caused by negligent acts, errors, omissions, noncompliance with industry standards, or the willful misconduct of Consultant or its subcontractors. By delivery of completed work, Consultant certifies that the work conforms to the requirements of this contract and all applicable federal, state and local laws. If Consultant is retained to perform services requiring a license, certification, registration or other similar requirement under California law, Consultant shall maintain that license, certification, registration or other similar requirement throughout the term of this Contract.
1.04 Compensation: In consideration for the services to be performed by Consultant, City agrees to pay Consultant monetary consideration for professional services in accordance with the fee schedule set forth in Exhibit A. The parties agree that total compensation for fees and Attachment A
58 Full Moon Audio Co – Julefest Lighting
costs for the services detailed in Exhibit A shall not exceed the sum of $50,389.20, unless and until this Agreement is amended as provided herein.
1.05 Billing/Payment Terms. All charges for Consultant’s services and authorized related reimbursable expenses shall be billed monthly, and all undisputed charges will be paid by City within 30 (thirty) days of receipt. The bills shall list all tasks under this Agreement, the task budget, project total budget, percentage completed for each task for that month, associated percentage billing against each task, and total billing for that month. In the event the Agreement is based on time & materials billing up to a not-to-exceed amount, the bill shall itemize by date all services and expenses provided during the invoice period (under this Agreement) including a brief description of the nature of work performed, the person or vendor performing them, the applicable billing rate, and the time expended. All Consultant service invoices must be approved by the City Manager prior to payment.
2.0 OBLIGATIONS OF CONTRACTOR
2.01 Contract Management and Service Performance: Consultant Principal shall serve as the project manager and will personally prepare, or direct and supervise the preparation of, all work product called for by this agreement. Consultant represents that it has the qualifications, experience and facilities to properly perform all services hereunder in a thorough, competent, timely, and professional manner and shall, at all times during the term of this Agreement, have in full force and affect all licenses required of it by law. Consultant agrees to devote the hours and the human resources necessary to timely perform the services set forth in this agreement in an efficient, professional, and effective manner.
2.02 Avoidance of Conflict of Interest.
(a) Consultant may represent, perform services for, and be employed by additional individuals or entities, in Consultant’s sole discretion, as long as the performance of these extracontractual services does not interfere with or present a conflict with City’s business or interfere with the timely performance and completion of Consultant’s services under this Agreement. (b) Consultant shall comply with all conflict of interest laws and regulations including, without limitation, the City’s Conflict of Interest Code (on file in the City Clerk’s Office). All officers, employees and/or agents of Consultant who will be working on behalf of the City pursuant to this Agreement may be required to file Statements of Economic Interest. Therefore, it is incumbent upon the Consultant to notify the City of any staff changes relating to this Agreement.
(c) In accomplishing the scope of services of this Agreement, all officers, employees and/or agents of the Consultant unless as indicated in Subsection (d), will be performing a very limited and closely supervised function, and therefore, unlikely to have a conflict of interest arise. No disclosures are required for any officers, employees, and/or agents of Consultant, except as indicated in Subsection (d). _____ (Initials).
(d) In accomplishing the scope of services of this Agreement, Consultant will be performing a specialized or general service for the City, and there is substantial likelihood that the Consultant’s work product will be presented, either written or orally for the purpose of influencing a governmental decision. As a result, the following persons shall be subject to the City’s Conflict of Interest Code.
_________________________N/A _______________________
59 Full Moon Audio Co – Julefest Lighting
2.03 Tools and Instrumentalities: Consultant shall provide all tools and instrumentalities to perform the services under this agreement.
2.04 Workers’ Compensation and Other Employee Benefits: City and Consultant intend and agree that Consultant is an independent contractor of City and agree that Consultant and Consultant’s employees and agents have no right to Workers’ Compensation and other Citysponsored employee benefits. Consultant agrees to provide Workers’ Compensation and other employee benefits, where required by law, for Consultant’s employees and agents. Consultant agrees to hold harmless and indemnify City for any and all claims arising out of any claim for injury, disability, or death of Consultant and any of Consultant’s employees or agents.
2.05 Indemnification
(a) Non-design, non-construction Professional Services: To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8), Consultant shall indemnify, defend, and hold harmless the City, and its elected officials, officers, employees, volunteers, and agents (“City Indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of the Consultant’s performance or Consultant’s failure to perform its obligations under this Agreement or out of the operations conducted by Consultant, including the City’s active or passive negligence, except for such loss or damage arising from the sole negligence or willful misconduct of the City. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant’s performance of this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City’s option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims. (b) Non-design, construction Professional Services: To the extent the Scope of Services involve a “construction contract” as that phrase is used in Civil Code Section 2783, this paragraph shall apply in place of paragraph (a). To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8), Consultant shall indemnify, defend, and hold harmless the City, and its elected officials, officers, employees, volunteers, and agents (“City Indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of the Consultant’s performance or Consultant’s failure to perform its obligations under this Agreement or out of the operations conducted by Consultant, except for such loss or damage arising from the active negligence, sole negligence or willful misconduct of the City. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant’s performance of this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City’s option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims.
(c) Design Professional Services: In the event Consultant is a “design professional”, and the Scope of Services require Consultant to provide “design professional services” as those phrases are used in Civil Code Section 2782.8, this paragraph shall apply in place of paragraphs (a) or (b). To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8) Consultant shall indemnify, defend and hold harmless the City and its elected officials, officers, employees, volunteers and agents (“City Indemnitees”), from and against all claims, damages, injuries, losses, and expenses including costs, attorney fees, expert consultant and expert witness fees arising out of, pertaining to or relating to, the negligence, recklessness or willful misconduct of Consultant, except to the extent caused by the sole negligence, active negligence or willful misconduct of the City. Negligence, 60 Full Moon Audio Co – Julefest Lighting
recklessness or willful misconduct of any subcontractor employed by Consultant shall be conclusively deemed to be the negligence, recklessness or willful misconduct of Consultant unless adequately corrected by Consultant. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant’s performance of this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City’s option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims. In no event shall the cost to defend charged to Consultant under this paragraph exceed Consultant’s proportionate percentage of fault. However, notwithstanding the previous sentence, in the event one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, Consultant shall meet and confer with other parties regarding unpaid defense costs. (d) Payment by City is not a condition precedent to enforcement of the indemnities in paragraph (a), (b), or (c). In the event of any dispute between Consultant and City, as to whether liability arises from the active negligence, sole negligence or willful misconduct of the City or its officers, employees, or agents, Consultant will be obligated to pay for City’s defense until such time as a final judgment has been entered adjudicating the City as having been actively negligent, solely negligent or as having engaged in willful misconduct. Except as otherwise required by Civil Code Section 2782.8, Consultant will not be entitled in the absence of such a determination to any reimbursement of defense costs including but not limited to attorney’s fees, expert fees and costs of litigation. The provisions of this Section 2.05 shall survive completion of Consultant’s services or the termination of this Agreement.
2.06 Insurance: Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit B attached to and part of this agreement.
3.0 OBLIGATIONS OF CITY
3.01 Cooperation: City agrees to comply with all reasonable requests of Consultant necessary to the performance of Consultant’s duties under this agreement. City employees, agents and officers of the City agree to disclose all information relevant to this project to Consultant. Consultant shall be entitled to reasonably rely upon the accuracy and completeness of information furnished by City, provided that Consultant shall give City prompt written notice of any known defects in such information.
4.0 TERMINATION OF AGREEMENT
4.01 Termination Notice: Notwithstanding any other provision of this agreement, any party hereto may terminate this agreement, at any time, without cause, by giving at least 30 (thirty) days’ prior written notice to the other parties to this agreement.
4.02 Termination on Occurrence of Stated Events: This agreement shall terminate automatically on the occurrence of any of the following events:
a. Sale of the business of any party;
b. The end of the 30 (thirty) days as set forth in section 4.01; c. End of the contract to which Consultant’s services were necessary; or d. Assignment of this agreement by Consultant without the consent of City. e. Death of any party.
61 Full Moon Audio Co – Julefest Lighting
4.03 Termination by any Party for Default: Should any party default in the performance of this agreement or materially breach any of its provisions, the non-breaching party, at its option, may terminate this agreement, immediately, by giving written notice of termination to the breaching party.
4.04 Termination: This agreement shall terminate on January 12, 2023, unless earlier extended as set forth in this Section. The City, with the agreement of Consultant, is authorized to extend the term of this agreement beyond the termination date, as needed, under the same terms and conditions as set forth in this agreement. Any such extension shall be in writing and be an amendment to this agreement.
5.0 SPECIAL PROVISIONS
5.01 Additional Tasks as May Be Assigned by the City Manager: Prior to initiating any Consultant work on matters relating to the purposes of this Agreement, but outside the Scope of Services for this Agreement, it shall be the responsibility of Consultant to obtain written approval of the City Manager, prior to initiation of such tasks.
5.02 Time Schedule: Consultant is to begin work upon receipt and execution of City contract. It is contemplated that most of the services hereunder will be completed on or before January 12, 2022. TIME IS OF THE ESSENCE OF THIS CONTRACT. Consultant agrees to engage its best efforts to adhere strictly to the schedule set forth in Exhibit A and incorporated herein.
5.03 Work Outside Contract Scope: No payment for changed or additional work shall be made unless the changed or additional work has first been approved in writing by the City Manager and the parties have agreed upon the appropriate adjustment, if any, to the payment schedule and maximum payment amount for the changed or additional work. The Contract Manger may order changes or additions to the scope of work. Whether a change or addition to the scope of work is proposed by the Consultant or ordered by the City Manager, the parties shall in good faith negotiate an appropriate adjustment, if any, to the payment schedule and maximum payment for the changed or additional work. An approved change or addition, along with the payment adjustment, if any, will be effective upon an amendment to this contract executed by both parties. The amendment shall not render ineffective or invalidate unaffected portions of this contract.
5.04 Confidentiality:
(a) Confidential Nature of Information. Consultant shall treat all information obtained from the City in the performance of this contract as confidential and proprietary to the City.
Consultant shall treat all records and work product prepared or maintained by Consultant in the performance of this contract as confidential.
(b) Limitation on use and disclosure. Consultant agrees that it will not use any information obtained as a consequence of the performance of work for any purpose other than fulfillment of Consultant’s scope of work. Consultant will not disclose any information prepared for the City, or obtained from the City or obtained as a consequence of the performance of work to any person other than the City, or its own employees, agents or subcontractors who have a need for the information for the performance of work under this contract unless such disclosure is specifically authorized in writing by the City. 62 Full Moon Audio Co – Julefest Lighting
(c) Security plan. If requested by the City Manager, Consultant shall prepare a security plan to assure that information obtained from the City or as a consequence of the performance of work is not used for any unauthorized purpose or disclosed to unauthorized persons.
Consultant shall advise the City of any request for disclosure of information or of any actual or potential disclosure of information.
(d) Survival. Consultant’s obligations under this paragraph shall survive the termination of this contract.
6.0 MISCELLANEOUS
6.01 Notices: Except as otherwise expressly provided by law, any and all notices or other communications required or permitted by this agreement or by law to be served on or given to any party to this agreement shall be in writing and delivered or, in lieu of such personal service, when deposited in the United States mail, first class postage prepaid, to the following address for each respective party:
PARTY ADDRESS
TO: CITY OF SOLVANG City of Solvang
1644 Oak Street
Solvang, CA 93463
Attention: City Clerk
Copy to: Dave Fleishman
City Attorney
Richards, Watson & Gershon
847 Monterey Street, Suite 206
San Luis Obispo, CA 93401
TO CONSULTANT: Full Moon Audio Co
Michael Mooneyham
3852 Bostwick St.
Los Angeles, CA 90063
6.02 Governing Law: This agreement and all matters relating to this agreement shall be governed by the laws of the State of California in force at the time, should any need for interpretation of this agreement or any decision or holding concerning this agreement arise.
6.03 Binding Effect: This agreement shall be binding on and shall inure to the benefit of the heirs, executors, administrators, successors and assigns of the parties hereto, but nothing in this Section shall be construed as consent by City to any assignment of this agreement or any interest in the agreement.
6.04 Remedies: The remedies set forth in this agreement shall not be exclusive, but shall be cumulative with, and in addition to, all remedies now or hereafter allowed by law or equity.
6.05 Due Authority: The parties hereby represent that the individuals executing this agreement are expressly authorized to do so on and in behalf of the parties.
6.06 Ownership of Work Product: Upon delivery, the work product, including without limitation, all original reports, writings, recordings, drawings, files, and detailed calculations 63 Full Moon Audio Co – Julefest Lighting
developed under this contract are the property of the City. Consultant agrees that all copyrights, which arise from creation of the work pursuant to this contract, shall be vested in the City and waives and relinquishes all claims to copyright or other intellectual property rights in favor of the City. City acknowledges that its use of the work product is limited to the purposes contemplated by the scope of work and that the Consultant makes no representation of the suitability of the work product for use in or application to circumstances not contemplated by the scope of work.
6.07. Integration and Modification: This contract represents the entire understanding and agreement of the City and Consultant as to those matters contained herein. This agreement correctly sets forth the obligations of the parties hereto to each other as of the date of this agreement. All agreements or representations respecting the subject matter of this agreement not expressly set forth or referred to in this agreement are null and void. No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder.
This contract may not be modified, amended, or altered except in writing signed by the City and Consultant.
6.08. Advice of Counsel: The parties agree that they are aware that they have the right to be advised by counsel with respect to the negotiations, terms, and conditions of this contract, and that the decision of whether or not to seek the advice of counsel with respect to this contract is a decision which is the sole responsibility of each of the parties hereto. This contract shall not be construed in favor or against either party by reason of the extent to which each party participated in the drafting of the contract.
6.09. Independent Review: Each party hereto declares and represents that in entering this contract it has relied and is relying solely upon its own judgment, belief and knowledge of the nature, extent, effect and consequence relating thereto. Each party further declares and represents that this contract is being made without reliance upon any statement or representation not contained herein of any other party, or any representative, agent, or attorney of any other party.
6.10. Attorney Fees: In the event of any controversy, claim or dispute between the parties hereto, arising out of or relating to this agreement, or the breach hereof, the prevailing party shall be entitled, in addition to other such relief as may be granted, to a reasonable sum as and for attorney fees.
6.11 No waiver: The waiver of any breach by any party of any provision of this agreement shall not constitute a continuing waiver or a waiver of any subsequent breach of this agreement.
6.12. Assignment: This agreement is specifically not assignable by Consultant to any person or entity. Any assignment or attempt to assign by Consultant whether it be voluntary or involuntary, by operation of law or otherwise, is void and is a material breach of this agreement, giving rise to a right to terminate as set forth in Section 4.03.
6.13. Time for Performance: Except as otherwise expressly provided for in this agreement, should the performance of any act required by this agreement to be performed by either party be prevented or delayed by reason by any act of God, strike, lockout, labor trouble, inability to secure materials, epidemics, pandemics, or any other cause, except financial inability, which is the fault of the party required to perform the act, the time for performance of the act will be extended for a period of time equivalent to the period of delay and performance of the act during the period of delay will be excused: provided, however, that nothing contained in this Section shall exclude the prompt payment by either party as required by this agreement of the performance of any act rendered difficult or impossible solely because of the financial condition of the party required to perform the act.
64 Full Moon Audio Co – Julefest Lighting
6.14 Severability: Should any provision of this agreement be held by a court of competent jurisdiction or by a legislative or rulemaking act to be either invalid, void or unenforceable, the remaining provisions of this agreement shall remain in full force and effect, unimpaired by the holding, legislation or rule.
6.15. Construction: The parties agree that each has had an opportunity to have their counsel review this agreement and that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this agreement or any amendments or exhibits thereto. The captions of the sections are for convenience and reference only, and are not intended to be construed to define or limit the provision to which they relate.
6.16. Amendments: Amendments to this agreement shall be in writing and shall be made only with the mutual written consent of all the parties to this agreement.
6.17. Signatures: The individuals executing this contract represent and warrant that they have the legal capacity and authority to do so on behalf of their respective legal entities.
IN WITNESS WHEREOF, the parties have executed this contract on the following date.
CITY OF SOLVANG CONTRACTOR
FULL MOON AUDIO CO
By: By:
Brad Vidro, Interim City Manager Michael Mooneyham,
Date: Date:
APPROVED AS TO FORM
Richards, Watson & Gershon
By:
Dave Fleishman, City Attorney
Date:
ATTEST:
_______________________________
Annamarie Porter, City Clerk
65 Full Moon Audio Co – Julefest Lighting
EXHIBIT A
SCOPE OF WORK,
FEE SCHEDULE
&
PROJECT SCHEDULE
66 50% Deposit due to Secure Services
1 Bill To
City of Solvang
Invoice
INV-000227
Invoice Date 10/17/22
Terms Paid
Due Date 10/17/22
Balance Due $50,389.20
# Item & Description Qty Rate Amount
1 Holiday Light Show Package
-Includes DMX dimmer packs to control existing lighting on trees /buildings, additional string lights for trees and buildings, weather rated LED uplighting on all trees within the park and buildings, moving lights to provide ariel and canopy effects, area lighting for additional event lighting, and stage lighting for the tree lighting ceremony performers.
1.00 $17,884.00 $17,884.00
2 Light Show General Equipment Rentals
-Includes power cables, rigging equipment, 40' articulating boom lift (two weeks), GrandMA2 lighting control system and timecode rig, additional decorations for the gazebo, and ladders.
1.00 $9,540.00 $9,540.00
3 Holiday Light Show Audio Package
Includes High Quality Amplification, PA Mains and Subwoofer, and distributed audio fills. Also includes Digital Audio Mixer with full signal processing. Includes all necessary cables and microphones.
1.00 $8,325.00 $8,325.00
4 Holiday Parade Audio Package
Includes all required audio for 3 locations: Speakers, Microphones, Mixing consoles, and all cabling.
1.00 $1,675.00 $1,675.00
5 Holiday Light Show Labor
-Includes audio engineer for tree lighting ceremony and light show design/audio design, lighting designer design/on site, load in/load out crew, and daily on site technician inspections.
Also includes all labor for the Parade.
1.00 $18,050.00 $18,050.00
6 20% Community Discount on Equipment
We appreciate your business, Happy Holidays!
1.00 $-7,484.80 $-7,484.80
7 Sprite Ijnstall Labor 1.00 $2,400.00 $2,400.00
67 50% Deposit due to Secure Services
2 Sub Total 50,389.20
Total $50,389.20
Balance Due $50,389.20
Info for ACH:
Full Moon Audio
Bank of America
Account: 325070722132
Routing: 121000358
We look forward to working with you again
soon.
Terms & Conditions
Please make the payment to Full Moon Audio
68 Full Moon Audio Co – Julefest Lighting
EXHIBIT B
INSURANCE REQUIREMENTS
Prior to the beginning of and throughout the duration of the Work, Consultant will maintain insurance in conformance with the requirements set forth below. Consultant will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth here, Consultant agrees to amend, supplement or endorse the existing coverage to do so. Consultant acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to City in excess of the limits and coverage required in this agreement and which is applicable to a given loss, will be available to City.
Consultant shall provide the following types and amounts of insurance:
Commercial General Liability Insurance using Insurance Services Office “Commercial General Liability” policy form CG 00 01, or a City approved equivalent. Defense costs must be paid in addition to limits. There shall be no cross liability exclusion for claims or suits by one insured against another. Limits are subject to review but in no event less than $1,000,000 per occurrence and in the aggregate.
Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including symbol 1 (Any Auto) or the equivalent. Limits are subject to review, but in no event to be less than $1,000,000 per accident. If Consultant owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If Consultant or Consultant’s employees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such person.
Workers Compensation on a state-approved policy form providing statutory benefits as required by law with employer’s liability limits no less than $1,000,000 per accident or disease.
Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the consultant and “Covered Professional Services” as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer’s duty to defend. The policy retroactive date shall be on or before the effective date of this agreement.
Insurance procured pursuant to these requirements shall be written by insurers that are admitted carriers in the state of California and with an A.M. Bests rating of A- or better and a minimum financial size VII.
General conditions pertaining to provision of insurance coverage by Consultant. Consultant and City agree to the following with respect to insurance provided by Consultant:
1. Consultant agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials, employees and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992, or a City approved equivalent. Consultant also agrees to require all contractors, and subcontractors to do likewise.
2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or Consultant’s employees, or agents, from waiving the right of subrogation prior to a loss. Consultant agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise.
3. All insurance coverage and limits provided by Consultant and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement 69 Full Moon Audio Co – Julefest Lighting
or any other agreement relating to the City or its operations limits the application of such insurance coverage.
4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing.
5. Consultant’s general liability policy shall not contain any provision or definition that would serve to eliminate so-called “third party action over” claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor.
6. All coverage types and limits required are subject to approval, reasonable modification and reasonable additional requirements by the City, as the need arises. Consultant shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City’s protection without City’s prior written consent.
7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant’s general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Consultant or deducted from sums due Consultant, at City option.
8. Certificate(s) are to reflect that the insurer will provide 30 days notice to City of any cancellation of coverage by the carrier.
9. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Consultant or any subcontractor, is intended to apply first and on a primary, noncontributing basis in relation to any other insurance or self insurance available to City.
10. Consultant agrees to require that subcontractors, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage required of Consultant. Consultant agrees to monitor and review all such coverage and assumes responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review.
11. If Consultant’s existing coverage includes a deductible or self-insured retention, the deductible or selfinsured retention must be declared to the City. At that time the City shall review options with the Consultant, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions. Consultant shall be responsible for paying any deductibles or self-insured retentions on its policies.
12. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increased benefit to City.
13. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement. 70 Full Moon Audio Co – Julefest Lighting
14. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard.
15. Consultant will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect.
16. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Consultant’s insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five days of the expiration of the coverages.
17. The provisions of any workers’ compensation or similar act will not limit the obligations of Consultant under this agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents.
18. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all-inclusive.
19. These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such.
20. The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section.
21. Consultant agrees to be responsible for ensuring that no contract used between itself and its subconsultants reserves the right to charge City or Consultant for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements.
There shall be no recourse against City for payment of premiums or other amounts with respect thereto.
22. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City.
71 What Who Where Costs Notes Paid
November
Décor
Sprays for light poles Dektra-Lite Down Mission & Alisal - 22 Poles $ 10,061.28 Installing the sprays for décor Full Moon Audio $ 2,400.00 Chairs for Santa in the Park Annamaire Gazebo $ 50.00 Annamaire found at yardsale X Décor for Santa in the Park Fred - Parks & Recs $ 2,500.00 Holiday Sefie Stations Islay $6,400.00 Secure, lighting and retouched up Moving the Shed to and from the park Public Works is managing Solvang Park $1,000.00 Nisse Adventure Create new Landing Page: Abbi
Dolls and buttons Spend $1,034.00 on 960 dolls $3,400 1/3 X Candy Canes for Santa and Nissee Just Candy #2229827000 2,000 $205.67 X Nisse Dolls for Businesses The Right Gift 15 Dolls $271.39 X Printed Items
Printing of the 246 Banner Inklings $ 1,500.00 Evergreen so it can be used again Street Banners inklings Quanity: 20
Poster for Centinial Plaza inkLings
White Sandwich Signs inklings Total 4: 1. for Santa
Programs for Treel Lighting Ceremony?
Printing Budget $340 plus the 246 banner
Ribbons for Floats $70 Getting quote from Inklings
Other
Photographer $ 1,000.00 Two days
Nightly Music/Light Show
Tree lights for light show Full Moon Production Park $ 46,314.20 Daily Check in (includes installation, decorating the tree, adding to Gazebo)
Friday, December 2nd
Tree lighting Ceremony 5-6:30PM
AV is include in quote above $ -
Jazz Band Santa Ynez Jazz Band Gazebo $ 250.00
Dancers, MC, tree lighter Park $ -
Marborg Porta restrooms Solvang park $ 825.00
Elite Party Rentals Dance floor and chairs Solvang Park $ 1,614.50 Saturday, December 3rd
Parade 11-12:30PM
Full Moon production 3 annoucning stations $ 1,675.00
Volunteers City of Solvang -
Santa for the Parade
Sheriff and Staff $ 5,000.00 Estimate
Street Sweepers SP Maintenance $ 839.00
AMR Medical services $318.47 x 4 = $1,273.88
Santa In the Park 2:00 PM - 4:00PM
Santa Gazebo $ 300.00
Jazz Band 12:30 PM - 2:20 PM Santa Ynez Jazz Band Roaming $ 300.00 Carolers 6:30 PM - 8:30 PM
Carolers Roaming $ 300.00
Candlelight Tours 5:00 PM - 6:00PM
Solvang Visitor Center
Sunday, December 4th
Santa In the Park 11:00 AM - 3: 00PM
Santa Gazebo $ 300.00
Wednesday, December 7th
Holiday Night Marketplace 5:00PM - 8:00 PM
Full Moon for Lights and Power $ - quote included in over all quote from Full Moon Music entertianment $ 600.00
December 9th
Evening Activities
Carolers 6:30-8:30 PM $ 300.00
Jazz Band 4:00 PM - 6:00 PM Santa Ynez Jazz Band $ 300.00 Candlight Tour Visitor Center -
December 10th
Musin in Town 11:00 am - 2:00PM
Jazz Band Santa Ynez Jazz Band Roaming $ 300.00
Santa In the Park 12M - 4:00 PM
Richard? $ 1,000.00
Carolers 6:30 PM - 8:30 PM
Carolers Roaming $ 300.00
Solvang Nativity Performance 5PM / 7PM
$ 5,000.00 $30K but asking for half ($15K)
Sunday, December 11th
Santa In the Park 11:00 AM - 3: 00PM
Santa Gazebo $ 300.00
Wednesday, December 14th
Chrismas Lights & Sights $ - Parks & Recs
Friday, December 16th
Evening Activities
Attachment B
72 Carolers 6:30 PM - 8:30pm Roaming $ 300.00
Jazz Band 4:00 PM - 6:00 PM Santa Ynez Jazz Band Roaming $ 300.00 Candlight Tour Visitor Center -
Saturday, December 17th
Musin in Town 11:00 am - 2:00PM
Jazz Band Santa Ynez Jazz Band $ 300.00
Santa In the Park 12M - 4:00 PM
Santa $300.00
Candlelight Tours 5:00 PM
Solvang Visitor Center Sue
Carolers 3:30 Pm - 5:30PM
Carolers Gazebo $ -
Danish Dancers Jensen Square
Sunday, December 18th
Santa In the Park 11:00 AM - 3: 00PM
Santa Gazebo $ 300.00
Wednesday, December 21st
Carolers 5:00pm- 7:00PM Gazebo
Possible other entertainment $ 600.00 Amy Carpender is working on Friday, December 23rd
Evening Activities
Carolers 6:30 PM - 8:30 PM Roaming $ -
Jazz Band 4:00 PM - 6:00 PM Santa Ynez Jazz Band Gazebo $ 300.00 Candlight Tours 5PM Visitor Center -
Friday, January 6
Solvang Tree Burn - Parks and Recs $0.00
Total Budget $ 98,689.92
73 Agenda Item: 4.j
Solvang City Council STAFF REPORT
PREPARED BY: David Fleishman, City Attorney
MEETING DATE: November 14, 2022
SUBJECT: Adopt Ordinance No. 22-0361 an Ordinance of the City Council of the City of Solvang, California, Revising Title 1, Chapter 11, Conflict of Interest Code Biannual Review of City of Solvang Conflict of Interest Code for second reading and adoption.
RECOMMENDATION:
California law requires the City of Solvang to review its Conflict of Interest Code every even-numbered year. The Solvang Municipal Code contains a similar provision. The City Attorney recommends several changes to the Conflict of Interest Code, which are set forth in Ordinance No. 22-0361.
DISCUSSION:
In 1974 the voters enacted the Political Reform Act. This Act created the Fair Political Practices Commission, and the Act contains the authority for the FPPC to issue rules and regulations for financial disclosure requirements and conflict of interest avoidance for public officials.
Also contained in the Act is a provision that requires the City to adopt a Conflict of Interest Code, and to review of that Code every even-numbered year. Specifically, Government Code Section 87306.5(a) states as follows:
“(a) No later than July 1 of each even-numbered year, the code reviewing body shall direct every local agency which has adopted a Conflict of Interest Code in accordance with this title to review its Conflict of Interest Code and, if a change in its code is necessitated by changed circumstances, submit an amended Conflict of Interest Code in accordance with subdivision (a) of Section 87302 and Section 87303 to the code reviewing body.”
Solvang has codified its Conflict of Interest Code in Chapter 1-11 of the Municipal Code, a copy of which is attached.
The FPPC regulations set forth the required contents of a Conflict Of Interest Code. The Solvang Conflict of Interest Code meets those requirements. Please note that the rules for elected officials, and for the officials appointed by the City Council (like the City Manager and City Attorney) are governed directly by the Political Reform Act, and need not be restated in the City’s conflict of interest code. The Municipal Code does, however, refer to and incorporate those rules in section 1-11-2A.
The main purpose of this biannual review is to ensure there have been no changes in the City’s administrative structure that require the Code to be changed. There have been a few changes to the City’s administrative structure since the last code review, and for that reason, the City Attorney recommends the following changes: addition of the Utilities Director, Marketing and Events Manager, and Planning Manager, addition of the Tourism Advisory Committee and removal of the Parks & Recreation Commission.
74 Since the Conflict of Interest Code is set forth in the Municipal Code, an ordinance is required to add the positions noted above. A draft ordinance is attached for Council’s consideration.
The City Council introduced Ordinance 22-0361 at its October 24 meeting, and the ordinance is returning to Council for adoption.
ALTERNATIVES:
There is no legal requirement that the City Council make changes. The City Council is free to review the Conflict of Interest Code and make any changes it desires, so long as the minimum requirements set forth in the Political Reform Act continue to be met.
FISCAL IMPACT:
There is no fiscal impact identified with the City Attorney recommendations.
ATTACHMENTS:
A. Ordinance No. 22-0361
B. City of Solvang Conflict of Interest Code – Chapter 1-11 Solvang Municipal Code 75 Ord No 22-0361 Code Amend Code of Conduct
Attachment A
ORDINANCE NO. 22-0361
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOLVANG, CALIFORNIA, REVISING TITLE 1, CHAPTER 11, CONFLICT OF INTEREST CODE
WHEREAS, the City Council is required by the Political Reform Act and the Solvang Municipal Code to review the City’s conflict of interest code during even-numbered years; and WHEREAS, the City Council finds that due to changes in the administrative structure of the City, additions to the City’s conflict of interest code are required.
NOW, THEREFORE, the people of the chartered City of Solvang do ordain as follows:
SECTION 1.
Title 1, Section 1-11-2B of the Solvang Municipal Code is hereby revised to read as follows:
B. Designated positions are set forth below in this subsection. Each person filling a designated position, and any person filling a designated position on a temporary or acting basis for more than thirty (30) consecutive calendar days, shall disclose all of the information set forth on conflict of interest forms prescribed by the Fair Political Practice Commission.
Designated positions:
1. City clerk.
2. Planning/community development director.
3. Parks and recreation director.
4. Public works director/city engineer.
5. Utilities Director.
6. Marketing and Events Manager.
7. Planning Manager.
8. Tourism Advisory committee members.
9. Design review committee members.
10. Consultants. Consultants shall disclose pursuant to this conflict of interest code, provided that the city manager may determine in writing that a particular consultant, although a designated position, is hired to perform a range of duties that is limited in scope and thus is not required to fully comply with the disclosure requirements in this section. Such written determination shall include a description of the consultant’s duties and, based upon that description, a statement of the extent of disclosure requirements. The city manager’s determination is a public record and shall be retained for public inspection.
SECTION 2.
If any section, subsection, sentence, clause or phrase of this ordinance is held to be invalid or unconstitutional by a decision of a court of competent jurisdiction or preempted by State or Federal legislation, such decision or legislation shall not affect the validity of the remaining provisions of this ordinance.
SECTION 3.
This Ordinance has been reviewed for compliance with the California Environmental Quality Act (CEQA), and the CEQA guidelines, and the City’s environmental procedures, and has been found to be exempt pursuant to § 15061(b)(3) (general rule) of the CEQA Guidelines, because the City Council hereby finds with certainty that there is no possibility the passage of this Ordinance will have a significant effect on the environment.
76 O 22-0361 Conflict of Interest
SECTION 4.
Solvang is a Charter City and has adopted its own rules for summarizing and posting ordinances once they are adopted. A summary of this ordinance will be prepared by the City Clerk. The summary will be posted in three locations after adoption as directed in the Solvang Municipal Code. A true and correct copy of the full ordinance together with a record of the vote of each council member shall be kept by the City Clerk.
INTRODUCED at a regular meeting of the City Council held on the 24th day of October 2022 and PASSED, APPROVED, AND ADOPTED on this 14th day of November, 2022 ______________________________
Charlie Uhrig, Mayor
APPROVED AS TO FORM: ATTEST:
______________________________ ______________________________ Dave Fleishman, City Attorney Annamarie Porter, City Clerk 77 O 22-0361 Conflict of Interest
STATE OF CALIFORNIA )
COUNTY OF SANTA BARBARA ) ss
CITY OF SOLVANG )
I, Annamarie Porter, City Clerk of the City of Solvang, California do hereby certify that the foregoing Ordinance No. 22-0361 was duly introduced at a regular meeting of the City Council held on the 24th day of October, 2022, and was duly adopted at a regular meeting of said City Council held on the 14th day of November 2022, and thereafter signed and approved by the Mayor and attested by the City Clerk, and that said Ordinance was adopted by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Annamarie Porter, City Clerk
78 Solvang, California Municipal Code
Title 1 ADMINISTRATION
Chapter 11 CONFLICT OF INTEREST CODE
1-11-1 Disclosure of certain officials.
1-11-2 Designated positions.
1-11-3 Conflict with other laws.
1-11-4 Interim designation of position.
1-11-5 Periodic review.
1-11-1 Disclosure of certain officials.
A. As provided in section 87200 et seq., of the California Government Code, the mayor, members of the city council, the special city auditor, the city manager, the city attorney, the administrative services director, and the planning commissioners shall disclose investments, interest in real property and income pursuant to the requirements set out in said section 87200 et seq.
B. No person holding a position listed in subsection A of this section shall make or participate in the making of a decision when he or she has a financial interest, as defined in section 87103 of the California Government Code, when it is reasonably foreseeable that the interest may be affected materially by the decision. (Ord. 19-0339 § 1; Ord. 14-307, 2014; Ord. 02-217, 2002) 1-11-2 Designated positions.
A. The terms of title 2, division 6 of the California Code of Regulations, and any amendments thereto duly adopted by the fair political practices commission are hereby incorporated by reference and, along with the following sections in which officials and positions are designated and disclosure categories are set forth, constitute the designated position conflict of interest provisions for the city of Solvang. This chapter constitutes the “appendix” to title 2, division 6 of the California Code of Regulations, section 18730 et seq.
B. Designated positions are set forth below in this subsection. Each person filling a designated position, and any person filling a designated position on a temporary or acting basis for more than thirty (30) consecutive calendar days, shall disclose all of the information set forth on conflict of interest form prescribed by FPPC.
Designated positions:
Attachment B
79 1. City clerk.
2. Planning/community development director.
3. Parks and recreation director.
4. Public works director/city engineer.
5. Parks and recreation commissioners.
6. Design review committee members.
7. Consultants. Consultants shall disclose pursuant to this conflict of interest code, provided that the city manager may determine in writing that a particular consultant, although a designated position, is hired to perform a range of duties that is limited in scope and thus is not required to fully comply with the disclosure requirements in this section. Such written determination shall include a description of the consultant’s duties and, based upon that description, a statement of the extent of disclosure requirements. The city manager’s determination is a public record and shall be retained for public inspection.
C. All persons filling designated positions shall file statements of financial interest with the city clerk who shall receive said statements. Unless otherwise required by state law, all statements of financial interest shall be deemed timely filed only when received by the city clerk on or before the following deadlines:
1. Annual statements shall be filed on or before April 1 of each calendar year. Such statements shall cover the period of the preceding calendar year or from the date of filing such statement as otherwise required by this code.
2. Initial statements shall be filed within thirty (30) days after assuming office disclosing interests held on the date of assuming office.
3. Leaving office statements shall be filed within thirty (30) days of leaving office. Such statements shall cover the period between the closing date of the last statement required to be filed and the date of leaving office.
D. No person filling a designated position listed in subsection B of this section shall make or participate in the making of a decision when he or she has a financial interest, as defined in section 87103 of the California Government Code, when it is reasonably foreseeable that the interest may be affected materially by the decision. (Ord. 21-0347 § 4; Ord. 10-289, 2010; Ord. 02-217, 2002) 1-11-3 Conflict with other laws.
Nothing contained herein is intended to modify or abridge the provisions of the Political Reform Act of 1974. The provisions of this code are in addition to Government Code section 87100 and other laws pertaining to conflicts of interest, including, but not limited to, Government Code section 1090 et seq. (Ord. 02-217, 2002)
80 1-11-4 Interim designation of position.
The city manager shall have the power to designate positions for disclosure required by this chapter on an interim basis pending council review. Such designations shall be made if the city manager determines that the position entails the making or participating in the making of decisions which may foreseeably have a material effect on financial interests. (Ord. 02-217, 2002) 1-11-5 Periodic review.
Review of this chapter shall be made by the city council by July 1 of each even-numbered year in accordance with Government Code section 87306.5, at which time interim designations may be incorporated herein. (Ord. 02-217, 2002)
Contact:
City Clerk: 805-688-5575
Published by Quality Code Publishing, Seattle, WA. By using this site, you agree to the terms of use. 81 Agenda Item: 4.k
Solvang City Council STAFF REPORT
PREPARED BY: Rodger A. Olds – Public Works Director
MEETING DATE: November 14, 2022
SUBJECT: Approve Amendment No. 4 to the agreement with Mintier Harnish LP to include the additional scope of services for the Proposed General Plan Amendment and Zone Change Mission Drive Mixed-Use project 1783 & 1793 Mission Drive and 533 Pine Street into the overall General Plan Update RECOMMENDATION:
Approve amendment No. 4 to the City’s Contract with Mintier Harnish to include the Proposed General Plan Amendment and Zone Change Mission Drive Mixed-Use project 1783 & 1793 Mission Drive and 533 Pine Street into the overall General Plan Update.
BACKGROUND:
The Mission Drive Mixed-Use project is a proposed project that includes the redevelopment of the old Solvang Lumberyard property at 1783 and 1793 Mission Drive as well as the adjacent property at 533 Pine Street. The total project size is 2.44 acres. The proposed project is a mixed-use hotel and multifamily development. It includes a total of 75 hotel rooms and 45 small apartment units. The project was conceptually reviewed by the Solvang Planning Commission on September 6th, 2022. This development would require a General Plan land use designation change and the zone change from DR-20 to Tourist Related Commercial (TRC).
DISCUSSION:
It has been proposed to include the necessary land use and zone change process in the ongoing General Plan Update. Mintier Harnish, the City’s consultant coordinating the General Plan Update, has provided the city with an estimated cost to include the land use and zoning in the General Plan Update process and subsequent Environmental Impact Report (EIR). The amount of $22,235 has been agreed to by the applicant and deposited with the City. Staff recommends the approval of Contract Amendment No. 4 in the amount of $22,235 to allow Mintier Harnish to begin the work to include this project in the General Plan Update.
The applicant intends to formally submit the project to the City upon the completion of the General Plan Update. Approval of this amendment does not obligate the City to approve the proposed changes to the land use designation and zone change.
ALTERNATIVES:
Council could choose to not approve Contract Amendment No. 4. If the Council decided not to approve Amendment No. 4 the project will be required to submit for and process an independent Land Use Designation and Zone Change and subsequent environmental analysis with the City Planning Department. The deposited funds would then be returned to the applicant. 82 FISCAL IMPACT:
There is no fiscal impact to the City. Amendment No. 4 is funded by the property owner and has deposited funds with the City.
ATTACHMENTS:
1. Amendment No. 4
83 AMENDMENT NO. 4
TO THE
PROFESSIONAL SERVICES AGREEMENT WITH MINTIER HARNISH, LP THIS FOURTH AMENDMENT, is made and entered into this 14th day of November, 2022, between the CITY OF SOLVANG, a municipal corporation and charter City, hereinafter referred to as “City” and MINTIER HARNISH, LP, a California Limited Partnership, hereinafter referred to as “Consultant”. In consideration of the mutual covenants and conditions set forth in the original Agreement dated November 16, 2020; Amendment 1 to the Agreement dated May 24, 2021; Amendment 2 to the Agreement dated July 12, 2021, and Amendment 3 to the agreement dated July 27, 2022 to extend the term of the agreement to June 30, 2023; the parties agree to the additional scope of services and fees in Exhibit A attached hereto and incorporated herein.
All remaining portions of the original Agreement and prior amendments shall remain in full force and effect.
CITY OF SOLVANG MINTIER HARNISH, LP
Brad Vidro, Interim City Manager Jim Harnish
Date: Date:
APPROVED AS TO FORM:
Dave Fleishman, City Attorney
Attachment A
84 Exhibit A
SCOPE OF WORK
AND
FEE SCHEDULE
Additional services for environmental analysis to include the Mixed-Use project at 1783 & 1793 Mission Drive and 533 Pine Street into the overall General Plan Update EIR in the amount of $22,235.00 for the existing term to June 30, 2023.
85 Agenda Item: 4.l
Solvang City Council STAFF REPORT
PREPARED BY: Rodger A. Olds – Public Works Director
MEETING DATE: November 14, 2022
SUBJECT: Approve the agreement with Hamner Jewell and Associates for Government Real Estate Services to Pursue the Acquisition of 410 Second Street in the amount not to exceed $20,000 for the term November 14, 2022 – December 31, 2023, and authorize the City Manager to execute on behalf of the City.
RECOMMENDATION:
Approve the agreement with Hamner Jewell and Associates for Government Real Estate Services to Pursue the Acquisition of 410 Second Street in the not to exceed $20,000 for the term November 14, 2022 – December 31, 2023, and authorize the City Manager to execute on behalf of the City.
BACKGROUND:
The offices for the Santa Ynez Valley Transit (SYVT) operator is currently in flux. The SYVT was previously located in a small office at 431 Second Street for many years. Over time the needs of SYVT grew to utilize the space for office, training, break areas and restroom facilities for drivers. This resulted in an intensification of the facility use that was too great for the property manager, and the lease was subsequently not renewed in early 2022. SYVT relocated to the current location at the Veterans’ Memorial Building; however, that space will soon be unavailable due to Solvang Senior Center’s use of the building during their remodel. The property at 410 Second Street is ideally located for the permanent home of SYVT. Parking lot 5, which is anticipated to be constructed to house the SYVT bus fleet, is across the street.
DISCUSSION:
The property at 410 Second Street has recently become available due the passing of the longtime resident and property owner. The City has contacted the firm of Hamner Jewell and Associates, who specialize in government property acquisitions, to assist the City in this acquisition. The estimated cost of $20,000 for services would cover the title report and an appraisal, estimated at $5,500, owner contacts, formal offer document preparation (deed, purchase agreement, offer letter, Appraisal Summary Statement), offer presentation and follow-up to reach and obtain a signed sale agreement, transactional processing through escrow, deed recordation, compensation distribution, and title insurance issuance.
The property has two (2) residential structures on the property. The northernmost adjacent to the Theaterfest would be the most ideal for use by SYVT. The acquisition of the property could take a number of forms and the negotiation with the firm handling the estate has not yet started. SYVT currently has approximately $725,000 of funding restricted to capital uses which could be utilized for this acquisition. Beyond the monies restricted to capital expenditures, SYVT has an additional fund balance of $1 million. Direct general fund contribution from the City is not anticipated to be necessary.
Approval of this contract will allow Hamner Jewell and associates to represent the City and open discussion with the estate and begin negotiations for the acquisition process. 86 ALTERNATIVES:
Council could choose to deny the approval of the contract with Hamner Jewell and direct staff to pursue an alternate location for SYVT to lease or purchase a different permanent office space.
FISCAL IMPACT:
The impact of this contract is estimated to be $20,000 from the current transit budget. No budget amendment is necessary at this time.
ATTACHMENTS:
A. Hamner Jewell & Associates agreement
87 Beacon Integrated Professional Resources Inc
dba Hamner Jewell & Associates
CITY OF SOLVANG
PROFESSIONAL SERVICES AGREEMENT
PARTIES AND DATE. This Agreement is made and entered into this 14th day of November, 2022 (“Effective Date”) by and between the CITY OF SOLVANG, a Municipal Corporation and Charter City organized under the Constitution and laws of the State of California with its principal place of business at 1644 Oak Street, Solvang, CA 93463 (“City”) and BEACON INTEGRATED PROFESSIONAL RESOURCES, INC dba HAMNER JEWELL & ASSOCIATES, a California Corporation with its principal place of business at 530 Paulding Cir, Suite A, Arroyo Grande, CA 93420 (“Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement. The parties hereto, in consideration of the mutual covenants contained herein, hereby agree to the following terms and conditions:
1.0 GENERAL PROVISIONS
1.01 Term: This agreement will become effective on the date of execution set forth below, and will continue in effect until terminated as provided herein.
1.02 Services : Consultant shall perform the scope of work (tasks) described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the project schedule which is also set forth in Exhibit A.
Consultant shall determine the method, details and means of performing the abovereferenced services.
Consultant may, at their own expense, employ such assistants and subconsultants, as Consultant deems necessary to perform the services required of Consultant by this agreement.
However, Consultant may not assign this agreement to any other person or entity in the performance of required project-related services, and the City may not control, direct or supervise Consultant’s assistants or employees in the performance of those services.
1.03 Standard of Performance: Consultant’s services shall be performed in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of Consultant’s profession currently practicing under similar conditions. Whenever the scope of work requires or permits approval by the City, it is understood to be approval solely for the purposes of conforming to the requirements of the scope of work and not acceptance of any professional or other responsibility for the work. Such approval does not relieve the Consultant of responsibility for complying with the standard of performance or laws, regulations, industry standards, or from liability for damages caused by negligent acts, errors, omissions, noncompliance with industry standards, or the willful misconduct of Consultant or its subcontractors. By delivery of completed work, Consultant certifies that the work conforms to the requirements of this contract and all applicable federal, state and local laws. If Consultant is retained to perform services requiring a license, certification, registration or other similar requirement under California law, Consultant shall maintain that license, certification, registration or other similar requirement throughout the term of this Contract.
1.04 Compensation: In consideration for the services to be performed by Consultant, City agrees to pay Consultant monetary consideration for professional services in accordance with the fee schedule set forth in Exhibit A. The parties agree that total compensation for fees and Attachment A
88 Beacon Integrated Professional Resources Inc
dba Hamner Jewell & Associates
costs for the services detailed in Exhibit A shall not exceed the sum of $20,000, unless and until this Agreement is amended as provided herein.
1.05 Billing/Payment Terms. All charges for Consultant’s services and authorized related reimbursable expenses shall be billed monthly, and all undisputed charges will be paid by City within 30 (thirty) days of receipt. The bills shall list all tasks under this Agreement, the task budget, project total budget, percentage completed for each task for that month, associated percentage billing against each task, and total billing for that month. In the event the Agreement is based on time & materials billing up to a not-to-exceed amount, the bill shall itemize by date all services and expenses provided during the invoice period (under this Agreement) including a brief description of the nature of work performed, the person or vendor performing them, the applicable billing rate, and the time expended. All Consultant service invoices must be approved by the City Manager prior to payment.
2.0 OBLIGATIONS OF CONTRACTOR
2.01 Contract Management and Service Performance: Consultant Principal shall serve as the project manager and will personally prepare, or direct and supervise the preparation of, all work product called for by this agreement. Consultant represents that it has the qualifications, experience and facilities to properly perform all services hereunder in a thorough, competent, timely, and professional manner and shall, at all times during the term of this Agreement, have in full force and affect all licenses required of it by law. Consultant agrees to devote the hours and the human resources necessary to timely perform the services set forth in this agreement in an efficient, professional, and effective manner.
2.02 Avoidance of Conflict of Interest.
(a) Consultant may represent, perform services for, and be employed by additional individuals or entities, in Consultant’s sole discretion, as long as the performance of these extracontractual services does not interfere with or present a conflict with City’s business or interfere with the timely performance and completion of Consultant’s services under this Agreement. (b) Consultant shall comply with all conflict of interest laws and regulations including, without limitation, the City’s Conflict of Interest Code (on file in the City Clerk’s Office). All officers, employees and/or agents of Consultant who will be working on behalf of the City pursuant to this Agreement may be required to file Statements of Economic Interest. Therefore, it is incumbent upon the Consultant to notify the City of any staff changes relating to this Agreement.
(c) In accomplishing the scope of services of this Agreement, all officers, employees and/or agents of the Consultant unless as indicated in Subsection (d), will be performing a very limited and closely supervised function, and therefore, unlikely to have a conflict of interest arise. No disclosures are required for any officers, employees, and/or agents of Consultant, except as indicated in Subsection (d). _____ (Initials).
(d) In accomplishing the scope of services of this Agreement, Consultant will be performing a specialized or general service for the City, and there is substantial likelihood that the Consultant’s work product will be presented, either written or orally for the purpose of influencing a governmental decision. As a result, the following persons shall be subject to the City’s Conflict of Interest Code.
__None_______________________
89 Beacon Integrated Professional Resources Inc
dba Hamner Jewell & Associates
2.03 Tools and Instrumentalities: Consultant shall provide all tools and instrumentalities to perform the services under this agreement.
2.04 Workers’ Compensation and Other Employee Benefits: City and Consultant intend and agree that Consultant is an independent contractor of City and agree that Consultant and Consultant’s employees and agents have no right to Workers’ Compensation and other Citysponsored employee benefits. Consultant agrees to provide Workers’ Compensation and other employee benefits, where required by law, for Consultant’s employees and agents. Consultant agrees to hold harmless and indemnify City for any and all claims arising out of any claim for injury, disability, or death of Consultant and any of Consultant’s employees or agents.
2.05 Indemnification
(a) Non-design, non-construction Professional Services: To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8), Consultant shall indemnify, defend, and hold harmless the City, and its elected officials, officers, employees, volunteers, and agents (“City Indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of the Consultant’s performance or Consultant’s failure to perform its obligations under this Agreement or out of the operations conducted by Consultant, including the City’s active or passive negligence, except for such loss or damage arising from the sole negligence or willful misconduct of the City. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant’s performance of this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City’s option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims. (b) Non-design, construction Professional Services: To the extent the Scope of Services involve a “construction contract” as that phrase is used in Civil Code Section 2783, this paragraph shall apply in place of paragraph (a). To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8), Consultant shall indemnify, defend, and hold harmless the City, and its elected officials, officers, employees, volunteers, and agents (“City Indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of the Consultant’s performance or Consultant’s failure to perform its obligations under this Agreement or out of the operations conducted by Consultant, except for such loss or damage arising from the active negligence, sole negligence or willful misconduct of the City. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant’s performance of this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City’s option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims.
(c) Design Professional Services: In the event Consultant is a “design professional”, and the Scope of Services require Consultant to provide “design professional services” as those phrases are used in Civil Code Section 2782.8, this paragraph shall apply in place of paragraphs (a) or (b). To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8) Consultant shall indemnify, defend and hold harmless the City and its elected officials, officers, employees, volunteers and agents (“City Indemnitees”), from and against all claims, damages, injuries, losses, and expenses including costs, attorney fees, expert consultant and expert witness fees arising out of, pertaining to or relating to, the negligence, recklessness or willful misconduct of Consultant, except to the extent 90 Beacon Integrated Professional Resources Inc
dba Hamner Jewell & Associates
caused by the sole negligence, active negligence or willful misconduct of the City. Negligence, recklessness or willful misconduct of any subcontractor employed by Consultant shall be conclusively deemed to be the negligence, recklessness or willful misconduct of Consultant unless adequately corrected by Consultant. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant’s performance of this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City’s option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims. In no event shall the cost to defend charged to Consultant under this paragraph exceed Consultant’s proportionate percentage of fault. However, notwithstanding the previous sentence, in the event one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, Consultant shall meet and confer with other parties regarding unpaid defense costs. (d) Payment by City is not a condition precedent to enforcement of the indemnities in paragraph (a), (b), or (c). In the event of any dispute between Consultant and City, as to whether liability arises from the active negligence, sole negligence or willful misconduct of the City or its officers, employees, or agents, Consultant will be obligated to pay for City’s defense until such time as a final judgment has been entered adjudicating the City as having been actively negligent, solely negligent or as having engaged in willful misconduct. Except as otherwise required by Civil Code Section 2782.8, Consultant will not be entitled in the absence of such a determination to any reimbursement of defense costs including but not limited to attorney’s fees, expert fees and costs of litigation. The provisions of this Section 2.05 shall survive completion of Consultant’s services or the termination of this Agreement.
2.06 Insurance: Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit B attached to and part of this agreement.
3.0 OBLIGATIONS OF CITY
3.01 Cooperation: City agrees to comply with all reasonable requests of Consultant necessary to the performance of Consultant’s duties under this agreement. City employees, agents and officers of the City agree to disclose all information relevant to this project to Consultant. Consultant shall be entitled to reasonably rely upon the accuracy and completeness of information furnished by City, provided that Consultant shall give City prompt written notice of any known defects in such information.
4.0 TERMINATION OF AGREEMENT
4.01 Termination Notice: Notwithstanding any other provision of this agreement, any party hereto may terminate this agreement, at any time, without cause, by giving at least 30 (thirty) days’ prior written notice to the other parties to this agreement.
4.02 Termination on Occurrence of Stated Events: This agreement shall terminate automatically on the occurrence of any of the following events:
a. Sale of the business of any party;
b. The end of the 30 (thirty) days as set forth in section 4.01; c. End of the contract to which Consultant’s services were necessary; or d. Assignment of this agreement by Consultant without the consent of City. 91 Beacon Integrated Professional Resources Inc
dba Hamner Jewell & Associates
e. Death of any party.
4.03 Termination by any Party for Default: Should any party default in the performance of this agreement or materially breach any of its provisions, the non-breaching party, at its option, may terminate this agreement, immediately, by giving written notice of termination to the breaching party.
4.04 Termination: This agreement shall terminate on December 31, 2023, unless earlier extended as set forth in this Section. The City, with the agreement of Consultant, is authorized to extend the term of this agreement beyond the termination date, as needed, under the same terms and conditions as set forth in this agreement. Any such extension shall be in writing and be an amendment to this agreement.
5.0 SPECIAL PROVISIONS
5.01 Additional Tasks as May Be Assigned by the City Manager: Prior to initiating any Consultant work on matters relating to the purposes of this Agreement, but outside the Scope of Services for this Agreement, it shall be the responsibility of Consultant to obtain written approval of the City Manager, prior to initiation of such tasks.
5.02 Time Schedule: Consultant is to begin work upon receipt and execution of City contract. It is contemplated that most of the services hereunder will be completed on or before December 31, 2023. TIME IS OF THE ESSENCE OF THIS CONTRACT. Consultant agrees to engage its best efforts to adhere strictly to the schedule set forth in Exhibit A and incorporated herein.
5.03 Work Outside Contract Scope: No payment for changed or additional work shall be made unless the changed or additional work has first been approved in writing by the City Manager and the parties have agreed upon the appropriate adjustment, if any, to the payment schedule and maximum payment amount for the changed or additional work. The Contract Manger may order changes or additions to the scope of work. Whether a change or addition to the scope of work is proposed by the Consultant or ordered by the City Manager, the parties shall in good faith negotiate an appropriate adjustment, if any, to the payment schedule and maximum payment for the changed or additional work. An approved change or addition, along with the payment adjustment, if any, will be effective upon an amendment to this contract executed by both parties. The amendment shall not render ineffective or invalidate unaffected portions of this contract.
5.04 Confidentiality:
(a) Confidential Nature of Information. Consultant shall treat all information obtained from the City in the performance of this contract as confidential and proprietary to the City.
Consultant shall treat all records and work product prepared or maintained by Consultant in the performance of this contract as confidential.
(b) Limitation on use and disclosure. Consultant agrees that it will not use any information obtained as a consequence of the performance of work for any purpose other than fulfillment of Consultant’s scope of work. Consultant will not disclose any information prepared for the City, or obtained from the City or obtained as a consequence of the performance of work to any person other than the City, or its own employees, agents or subcontractors who have a need for the information for the performance of work under this contract unless such disclosure is specifically authorized in writing by the City. 92 Beacon Integrated Professional Resources Inc
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(c) Security plan. If requested by the City Manager, Consultant shall prepare a security plan to assure that information obtained from the City or as a consequence of the performance of work is not used for any unauthorized purpose or disclosed to unauthorized persons.
Consultant shall advise the City of any request for disclosure of information or of any actual or potential disclosure of information.
(d) Survival. Consultant’s obligations under this paragraph shall survive the termination of this contract.
6.0 MISCELLANEOUS
6.01 Notices: Except as otherwise expressly provided by law, any and all notices or other communications required or permitted by this agreement or by law to be served on or given to any party to this agreement shall be in writing and delivered or, in lieu of such personal service, when deposited in the United States mail, first class postage prepaid, to the following address for each respective party:
PARTY ADDRESS
TO: CITY OF SOLVANG City of Solvang
1644 Oak Street
Solvang, CA 93463
Attention: City Clerk
Copy to: Dave Fleishman
City Attorney
Richards, Watson & Gershon
847 Monterey Street, Suite 206
San Luis Obispo, CA 93401
TO CONSULTANT: Lillian D. Jewell,
Chief Executive Officer
Beacon Integrated Professional Resources Inc.,
dba Hamner Jewell & Associates
530 Paulding Circle, Suite A
Arroyo Grande. CA 93420
6.02 Governing Law: This agreement and all matters relating to this agreement shall be governed by the laws of the State of California in force at the time, should any need for interpretation of this agreement or any decision or holding concerning this agreement arise.
6.03 Binding Effect: This agreement shall be binding on and shall inure to the benefit of the heirs, executors, administrators, successors and assigns of the parties hereto, but nothing in this Section shall be construed as consent by City to any assignment of this agreement or any interest in the agreement.
6.04 Remedies: The remedies set forth in this agreement shall not be exclusive, but shall be cumulative with, and in addition to, all remedies now or hereafter allowed by law or equity.
6.05 Due Authority: The parties hereby represent that the individuals executing this agreement are expressly authorized to do so on and in behalf of the parties. 93 Beacon Integrated Professional Resources Inc
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6.06 Ownership of Work Product: Upon delivery, the work product, including without limitation, all original reports, writings, recordings, drawings, files, and detailed calculations developed under this contract are the property of the City. Consultant agrees that all copyrights, which arise from creation of the work pursuant to this contract, shall be vested in the City and waives and relinquishes all claims to copyright or other intellectual property rights in favor of the City. City acknowledges that its use of the work product is limited to the purposes contemplated by the scope of work and that the Consultant makes no representation of the suitability of the work product for use in or application to circumstances not contemplated by the scope of work.
6.07. Integration and Modification: This contract represents the entire understanding and agreement of the City and Consultant as to those matters contained herein. This agreement correctly sets forth the obligations of the parties hereto to each other as of the date of this agreement. All agreements or representations respecting the subject matter of this agreement not expressly set forth or referred to in this agreement are null and void. No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder.
This contract may not be modified, amended, or altered except in writing signed by the City and Consultant.
6.08. Advice of Counsel: The parties agree that they are aware that they have the right to be advised by counsel with respect to the negotiations, terms, and conditions of this contract, and that the decision of whether or not to seek the advice of counsel with respect to this contract is a decision which is the sole responsibility of each of the parties hereto. This contract shall not be construed in favor or against either party by reason of the extent to which each party participated in the drafting of the contract.
6.09. Independent Review: Each party hereto declares and represents that in entering this contract it has relied and is relying solely upon its own judgment, belief and knowledge of the nature, extent, effect and consequence relating thereto. Each party further declares and represents that this contract is being made without reliance upon any statement or representation not contained herein of any other party, or any representative, agent, or attorney of any other party.
6.10. Attorney Fees: In the event of any controversy, claim or dispute between the parties hereto, arising out of or relating to this agreement, or the breach hereof, the prevailing party shall be entitled, in addition to other such relief as may be granted, to a reasonable sum as and for attorney fees.
6.11 No waiver: The waiver of any breach by any party of any provision of this agreement shall not constitute a continuing waiver or a waiver of any subsequent breach of this agreement.
6.12. Assignment: This agreement is specifically not assignable by Consultant to any person or entity. Any assignment or attempt to assign by Consultant whether it be voluntary or involuntary, by operation of law or otherwise, is void and is a material breach of this agreement, giving rise to a right to terminate as set forth in Section 4.03.
6.13. Time for Performance: Except as otherwise expressly provided for in this agreement, should the performance of any act required by this agreement to be performed by either party be prevented or delayed by reason by any act of God, strike, lockout, labor trouble, inability to secure materials, epidemics, pandemics, or any other cause, except financial inability, which is the fault of the party required to perform the act, the time for performance of the act will be extended for a period of time equivalent to the period of delay and performance of the act during the period of delay will be excused: provided, however, that nothing contained in this Section shall exclude the prompt payment by either party as required by this agreement of the 94 Beacon Integrated Professional Resources Inc
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performance of any act rendered difficult or impossible solely because of the financial condition of the party required to perform the act.
6.14 Severability: Should any provision of this agreement be held by a court of competent jurisdiction or by a legislative or rulemaking act to be either invalid, void or unenforceable, the remaining provisions of this agreement shall remain in full force and effect, unimpaired by the holding, legislation or rule.
6.15. Construction: The parties agree that each has had an opportunity to have their counsel review this agreement and that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this agreement or any amendments or exhibits thereto. The captions of the sections are for convenience and reference only, and are not intended to be construed to define or limit the provision to which they relate.
6.16. Amendments: Amendments to this agreement shall be in writing and shall be made only with the mutual written consent of all the parties to this agreement.
6.17. Signatures: The individuals executing this contract represent and warrant that they have the legal capacity and authority to do so on behalf of their respective legal entities.
IN WITNESS WHEREOF, the parties have executed this contract on the following date.
CITY OF SOLVANG CONTRACTOR
BEACON INTEGRATED PROFESSIONAL
RESOURCES INC
DBA HAMNER JEWELL & ASSOCIATES).
By: By:
Brad Vidro, Interim City Manager Lillian D. Jewell, CEO Date: Date:
APPROVED AS TO FORM
Richards, Watson & Gershon
By:
Dave Fleishman, City Attorney
Date:
ATTEST:
_______________________________
Annamarie Porter, City Clerk
95 Beacon Integrated Professional Resources Inc
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EXHIBIT A
SCOPE OF WORK,
FEE SCHEDULE
&
PROJECT SCHEDULE
96 SCOPE OF WORK
Work to be on a Time and Material basis Not to Exceed $20,000
1. Owner contacts
2. Acquire title report and an appraisal
3. Formal offer document preparation (deed, purchase agreement, offer letter, Appraisal Summary Statement)
4. Offer presentation and follow-up to reach and obtain a signed sale agreement
5. Transactional processing through escrow,
6. Deed recordation,
7. Compensation distribution
8. Title insurance issuance.
Owner (City) to Provide a legal description of the portion of the property that the City seeks to purchase. 410 Second Street, Solvang, CA 93463
APN 139-192-025
97 Beacon Integrated Professional Resources Inc
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EXHIBIT B
INSURANCE REQUIREMENTS
Prior to the beginning of and throughout the duration of the Work, Consultant will maintain insurance in conformance with the requirements set forth below. Consultant will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth here, Consultant agrees to amend, supplement or endorse the existing coverage to do so. Consultant acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to City in excess of the limits and coverage required in this agreement and which is applicable to a given loss, will be available to City.
Consultant shall provide the following types and amounts of insurance:
Commercial General Liability Insurance using Insurance Services Office “Commercial General Liability” policy form CG 00 01, or a City approved equivalent. Defense costs must be paid in addition to limits. There shall be no cross liability exclusion for claims or suits by one insured against another. Limits are subject to review but in no event less than $1,000,000 per occurrence and in the aggregate.
Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including symbol 1 (Any Auto) or the equivalent. Limits are subject to review, but in no event to be less than $1,000,000 per accident. If Consultant owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If Consultant or Consultant’s employees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such person.
Workers Compensation on a state-approved policy form providing statutory benefits as required by law with employer’s liability limits no less than $1,000,000 per accident or disease.
Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the consultant and “Covered Professional Services” as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer’s duty to defend. The policy retroactive date shall be on or before the effective date of this agreement.
Insurance procured pursuant to these requirements shall be written by insurers that are admitted carriers in the state of California and with an A.M. Bests rating of A- or better and a minimum financial size VII.
General conditions pertaining to provision of insurance coverage by Consultant. Consultant and City agree to the following with respect to insurance provided by Consultant:
1. Consultant agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials, employees and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992, or a City approved equivalent. Consultant also agrees to require all contractors, and subcontractors to do likewise.
2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or Consultant’s employees, or agents, from waiving the right of subrogation prior to a loss. Consultant agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise.
3. All insurance coverage and limits provided by Consultant and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement 98 Beacon Integrated Professional Resources Inc
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or any other agreement relating to the City or its operations limits the application of such insurance coverage.
4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing.
5. Consultant’s general liability policy shall not contain any provision or definition that would serve to eliminate so-called “third party action over” claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor.
6. All coverage types and limits required are subject to approval, reasonable modification and reasonable additional requirements by the City, as the need arises. Consultant shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City’s protection without City’s prior written consent.
7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant’s general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Consultant or deducted from sums due Consultant, at City option.
8. Certificate(s) are to reflect that the insurer will provide 30 days notice to City of any cancellation of coverage by the carrier.
9. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Consultant or any subcontractor, is intended to apply first and on a primary, noncontributing basis in relation to any other insurance or self insurance available to City.
10. Consultant agrees to require that subcontractors, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage required of Consultant. Consultant agrees to monitor and review all such coverage and assumes responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review.
11. If Consultant’s existing coverage includes a deductible or self-insured retention, the deductible or selfinsured retention must be declared to the City. At that time the City shall review options with the Consultant, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions. Consultant shall be responsible for paying any deductibles or self-insured retentions on its policies.
12. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increased benefit to City.
13. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement. 99 Beacon Integrated Professional Resources Inc
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14. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard.
15. Consultant will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect.
16. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Consultant’s insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five days of the expiration of the coverages.
17. The provisions of any workers’ compensation or similar act will not limit the obligations of Consultant under this agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents.
18. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all-inclusive.
19. These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such.
20. The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section.
21. Consultant agrees to be responsible for ensuring that no contract used between itself and its subconsultants reserves the right to charge City or Consultant for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements.
There shall be no recourse against City for payment of premiums or other amounts with respect thereto.
22. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City.
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Agenda Item: 5
x
Solvang City Council STAFF REPORT
PREPARED BY: Cheryl Shallanberger, Marketing Manager
MEETING DATE: November 14th, 2022
SUBJECT: Approve for the amount not to exceed $50,000 for the Solvang Chamber of Commerce for printed marketing materials for FY 22/23.
RECOMMENDATION:
Provide Solvang Chamber of Commerce $50,000 that would be spent on maps and printed marketing collateral.
DISCUSSION:
During the June 27, 2022, City Council meeting, the Solvang Chamber of Commerce requested $250,000 or two years each for marketing, maps and distribution, operational costs, and events. The City of Solvang did grant $50,000 for maps, distribution, and business listings at the meeting.
During the July 11, 2022, City Council meeting, the Chamber of Commerce presented seeking an additional $200,000 for the 22-23 Fiscal Year to fund marketing and operating costs.
City Council appointed Mayor Uhrig and Councilmember Thomas as sub-committee to review the funding request from the Chamber of Commerce.
On September 1, 2022, Tourism Advisory Committee (TAC) meeting, The Abbi Agency (TAA) presented a marketing plan and budget that the TAC adopted. The TAC did not recommend an allocation of funds toward printed marketing materials.
In reviewing the marketing plan and budget from the TAC and the Chamber request, the sub-committee recommends $50,000 to the Chamber of Commerce to support creating, printing and distributing maps, guides, and brochures. The printed marketing materials will help drive visitation and sales for the business community.
ALTERNATIVES:
The City Council could choose to provide a different amount to the Chamber of Commerce.
FISCAL IMPACT:
An additional $50,000 in funding for the Chamber of Commerce from general reserves. Revenue estimates and actual receipts from Transient Occupancy Tax have increased and should result in additional revenue to cover this expense.
ATTACHMENTS:
A- Budget Present from Chamber of Commerce from July 11, 2022 Council Meeting B- Presentation from Chamber of Commerce from July 11, 2022 Council Meeting 101
Attachment A
Solvang Chamber of
Commerce 2022 Economic budget Full budget
Marketing funding
Deficiency
Budgets 93,000- 109,500 2022- 20224 from C&M (IDK)
Chamber office and information 24,000.00 24,000
website 9,400.00 12,000 2,650
Commercial 70,200 70,200
Printed Marketing Materials 50,000.00 50,000
color wine & Beer map 10,200.00 10,200
Color general community brochure2,600.00 2,600
lodging Dining guides 1,200 1,200
Solvang shopping Collateral 2,500 2,500
Brochure Distribution 9,000 9,000
Courtesy Bags 10,000 10,000
office Reception 12,000 12,000
Events 32,950 32,950
Business Community Competitions 13,350.00 13,350.00
Total 109,550.00 250,000 140,500
102
Attachment B
1 City Funding 2022
The Chamber’s Mission:
The Solvang Chamber of
Commerce is a Champion of
Business, Providing Advocacy,
Education and Resources to the
Business Community
Catalyst
Convener
Champion
Established in 1921
Strengthens community by helping business thrive
Actively supports new and
existing businesses
1 2
103
Attachment B 11/7/2022
2 How the Chamber
Promoted Business in 2021
Table of Contents
Events
Branding Solvang with Air Time
Creating Retail Traffic
Social Media
Website Analytics The Solvang Chamber of Commerce partners with The Green Business Program of Santa Barbara County Business And Relocation Guide
Walk, Shop, Wine and Dine Maps in English and Mandarin Benefits to Business Community
Contractual Services Provided to Solvang
State of the City Slides
Executive Board of Directors
Events
The Green Business Network of Santa
Barbara County
Free Educational Classes/Events
Music in the Park
State of the City
Annual Awards Banquet
12 Business Mixer Annually
3 4
104
Attachment B 11/7/2022
3 Branding Solvang With Air
Time https://www.youtube.com/watch?v=-bJvKjJsBxY&feature=youtu.be https://www.youtube.com/watch?v=51PLqpkBksI&feature=youtu.be https://www.youtube.com/watch?v=wOqncD0X0wE&feature=youtu.be https://www.youtube.com/watch?v=yz03M47e1kI&feature=youtu.be https://youtu.be/6A5cDuSvxmI https://youtu.be/-nvDzn7kqfk Produced and Broadcast commercials with KEYT and Spectrum 4 Commercials: Walk, Shop, Wine and Dine; Danish Heritage; Fall Harvest; The Holidays Are Here and Julefest Paso Robles, Santa Barbara County, Pasadena and Glendale Reaching between 250,000 and 500,000 households David HeffermanMarketing Specialist
KEYT
NEWSCHANNEL
3 ABC
FOX 11
KKFX
5 6
105
Attachment B 11/7/2022
4 KEYT is the ONLY
Broadcast TV station on the
Central Coast that reaches
Ventura County. This enables
KEYT to reach nearly double the
TV Households of any other
Broadcast TV station on the
Central Coast.
KEYT NewsChannel 3
8 Why Advertise on Broadcast Television?
62% 55% 50% 50% 46%
7%
7%
7% 8%
7%
4%
4%
4% 4%
4%
4%
4%
4% 4%
3%
4%
3%
3% 3%
3%
3%
3%
3% 3%
3%
3%
3%
3% 3%
3%
2%
2%
2% 2%
2%
Awareness Interest Visit
Store/Website
for Info
Consideration Purchase
Television Mail Newspaper (Print Only)
TV Is the Most Important Media through the
Purchase Decision Process
• Source: GfK TVB Purchase Funnel 2017 A18+
7 8
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Attachment B 11/7/2022
5 Creating Retail Traffic
Put together and distribute
Gift Bags to visitors
1500 phone calls monthly
50 Walk- ins per week
The Green Business Network of Santa Barbara County
The Solvang Chamber of Commerce partners with The Green Business Program of Santa Barbara County (GBPSBC) as part of the California Green Business Program, a network of local programs operated by counties and cities throughout California. The GBPSBC provides resources, assistance and evaluations to businesses that want to operate more sustainably in order to conserve resources, generate savings, and gain certification and recognition. The Solvang Chamber of Commerce works with businesses in Solvang, other cities and the unincorporated areas of Santa Barbara County to operate in an environmentally responsible manner and recognize them for their efforts
The Solvang Chamber promotes:
Electric Vehicle Experiences
Pedi – Cab Tours
Solvang Trolley & Carriage
9 10
107
Attachment B 11/7/2022
6 Organic Analytics Social
Media, Website and
Chamber Nation
Solvang Marketplace
Social Media - Instagram
Instagram – 1920 Followers
Top Location – Solvang, Santa Ynez &
Santa Barbara
Accounts Reach: Reach about 1,500
new accounts every month
Impressions: about 40,000 each month
11 12
108
Attachment B 11/7/2022
7 Social Media – Facebook
Facebook Followers: 2.5k
Top Location: Solvang, Santa Barbara
and Lompoc
Accounts reached: about 4,000 every
month
Accounts Engaged: about 2,000 every
month
SolvangCC.com
July 2021- 2022
Visits: about 50,000
Unique Page Views: 60,000
Visitors mainly from United States,
Canada, United Kingdom, Mexico,
Denmark
California Top Locations: Los Angeles,
Upland & San Francisco, San Jose, San
Luis Obispo, San Diego Mountain View
13 14
109
Attachment B 11/7/2022
8 Chamber Nation/
Solvang Marketplace:
Member Directory Traffic Report
From July 2021 – July 2022
Member Directory Queries: about 7,000
This number reflects the number of times someone has searched for a keyword
Number of Member Exposures:
1,737,092
Mandarin &
Spanish Maps
20,000 maps produced
5,000 in Mandarin
5,000 pocket size
Distributed in hotels,
restaurants, and retail
establishments throughout
the Santa Ynez Valley and
the City of Solvang
15 16
110
Attachment B 11/7/2022
9 Benefits to
Business Community
Credibility, Advocacy and Support
National Study: Consumers are 63% more like to buy
from Chamber Members
Representation: Issue based representation at the
City, County, and State Level
Economic Development: Representation on the City
of Solvang Economic Development Committee to
promote, support and strengthen businesses within
our community
Education: Chamber sponsored seminars and
workshops on topics that directly affect businesses
Resources: Mentoring and Referrals to business
organizations
CONTRACTUAL Services Provided
to Solvang by Chamber I. Chamber office & Information: $5,000 Answer all telephone calls requesting general business information, local event information, retail shopping, points of interest, accommodations, and attractions. The chamber of receives 1,000 inquiry calls per month they we must provide information to the caller. II. Website: $12,000 Maintain and update CHAMBER’s website and respond appropriately to all e-mail messages received. E-Newsletter three times a week. III. Commercial Television : A comprehensive economic broadcast and connected tv (CTV) advertising plan to run July 2022-January 2023. The plan will reach potential visitors, day trippers, and buyers from the 405 to the 280- including the Tri-counties (Santa Barbara, San Luis Obispo, and Ventura Counties) from the edge of the San Fernando Valley at the 405 to Carmel and Monterey County:
A. $48,300 in total broadcast and connected tv advertising solutions ($5900 total in monthly broadcast plans, and $1000 total in connected tv); B. $5000 in commercial production and updating of current video assets. IV. Printed Marketing Materials: Print, in such quantity as to meet demand, information about the community, local events, points of interest, accommodations, and attraction, and distribute as requested. Quantities shall be adjusted upwards or downwards as necessary to meet demand:
• Color Solvang Retail Shopping Map. - $47,290.37
• Color Wine & Beer Map - $5,200.00
• Color general community brochure - $2,600.00
• Lodging and dining guides, Brochures - $1,200.00
• Solvang Third Wednesday collateral - $2,500.00
• Miscellaneous info including, but not limited to brochures promoting local attractions and events. 17 18
111
Attachment B 11/7/2022
10 Walk Shop Wine Dine Map:
$50,000 for printing and
design layout
V. Brochure Distribution Certified Folder: Number one pulled brochure from certified: Solvang Map $5,502.39 Fill and maintain a network of at least 48 off- site locations for the distribution of local business, brochures and information, including the CA Welcome Centers in Pismo and Oxnard. CHAMBER shall monitor and evaluate the effectiveness of existing distribution points to maximize exposure. These locations shall include the premises
of CHAMBER Members, non-members
of CHAMBER and tourist destinations including, but not
limited to, the Chambers of Commerce of Buellton and
Solvang.
19 20
112
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11 VI. Go Green Shopping Bags/ Courtesy Bags
$5,600 In cooperation with Explore Solvang, Walk Shop Wine Dine logo branding develop Go Green bags/courtesy bags for large groups staying in our local hotels upon request Agricultures Teachers Conference, Presidents Conference of California Colleges, Biker, Vandenberg Air Force Base SpaceX as well as a variety of county wide/statewide outreach opportunities. Go Green should become our business model for the future of retail bags in Solvang. VII. Office Reception Provide on-site greeting and volunteer staff, as available, for the CHAMBER’S location at 485 Alisal Road #245. Such staff shall be present, at a minimum, from 10:00 am – 4:00 pm, Mondays through Fridays.
VIII. Events: Coordinate and manage, at a minimum, the following events as budget, sponsorships and committee involvement allows: $26,000
A. Music in the
Park every Wednesday
night during summer
months - $14,600
21 22
113
Attachment B 11/7/2022
12 B. Sweet on Solvang
C. The Solvang Wine
& Beer Experience;
Solvang Wine
Experience. - $2,600
23 24
114
Attachment B 11/7/2022
13 D. Jazz in the Gazebo, Jazz & Art in the Park in October Solvang Chamber of Commerce applied to
stage the new event called Music and Art in the
Park, which would take place every Sunday in
October — which has five Sundays.
The event would involve eight to 10 artists selling
their wares from 10 a.m. to 2 p.m. in booths set
up at the edge of Solvang Park along Mission
Drive and First Street, while bands perform from
noon to 2 p.m. in the park’s gazebo, according
to the application submitted by the chamber.
XVII. Recreation and Wine Industry: In addition to the existing business services provided by the CHAMBER regarding marketing and promotion of the area’s natural beauty, special events, attractions, specialty businesses, small town friendliness and the overall desirable quality of life in Solvang, it will also work in the following areas to enhance and promote recreation and the growing local wine industry:
a. Research the feasibility of a program of tour bus activity to tasting rooms located in the Solvang Valley through cooperative arrangements regionally with other Chamber organizations along the Central Coast. b. Explore and develop new cooperative cross marketing promotional opportunities in partnership with local businesses in Solvang to promote the expanding wine industry and recreational activities in Solvang and Santa Ynez Valley. c. Continue to support and promote Solvang as a retail Shopping destination with commercials in the Santa Barbara County, Los Angeles market and San Luis Obispo County.
Economic Development: The following Business Assistance Services and Economic Development activities shall be provided by CHAMBER on an annual basis:
I. Business Information: Provide information regarding the City Profile including economics profile, transportation, property, utilities, government, media resources and quality of life. Provide information regarding business plans, marketing, and other general business resources to potential start-up businesses and/or existing businesses as requested. Facilitate business resource information via providing access to on-line resources (ex: SBA.gov) and referrals to partners through the CHAMBER’S offices.
II. Consultation Services and Workshops: Host and advertise the consultation services and/or workshops that can be provided locally to the business community through programs of partners such as the SBA and Small Business Development Center and SCORE. The Chamber will facilitate this effort when such programs are funded to provide their services in Santa Barbara County during the performance of this contract. 25 26
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Attachment B 11/7/2022
14 Collaborative Partnerships
Our Economic partnerships include the following:
- Economic Development Collaborative (EDC)
- Small Business Development Center of Los Angeles (SBDC) - Small Business Administration(SBA)
- Santa Barbara Workforce Development
2021- 2022
GENERAL FUND REVENUES
28 TOTAL REVENUES: $18,586,718
27 28
116
Attachment B 11/7/2022
15 2021 - 2022
Transient occupancy tax
29 2021- 2022
General fund expenditures
30 TOTAL EXPENDITURES: $23,087,035
29 30
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Attachment B 11/7/2022
16 Tourism
SOLVANG TOURISM
Approximately 1.5M visitors each
year
71% Average Occupancy Rate for
FY 2022-2021
TOT Revenue = 50% of the Total
General Fund Revenue
Tourism Investment for
FY 2020-2021 = 18% of GF
Expenditures
FY 2020-2021 TOURISM INVESTMENT
AGENCY AMOUNT
Tourism Marketing $600,000
Chamber of Commerce
Maps
Commercials
Contract Services
$50,000
$70,000
$130,000
Elverhoj Museum $40,000
Visitor Center $150,000
Danish Days $50,000
Visit the SY Valley
(budgeted)
$485,000?
31 Cost - $30,000
Joint Cost with the City of Solvang and the Solvang
Chamber of Commerce • Printed and distributed 10,000 Copies of the Business & Relocation Guide
• Included most complete history ever published on
the architecture of Solvang
• Printed and produced LOCALLY by Inklings (We are
the only Chamber in Santa Barbara County to still
use a local vendor)
• Chamber, Non-Chamber listings from A to Z
• Distributed to California Realtors and residents
31 32
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Attachment B 11/7/2022
17 City Funding through Chambers up & down the Central Coast working on Economic Development & Tourism
Santa Maria Valley Chamber - $500,000+
Lompoc Chamber – $130,000
Santa Barbara Chamber - $500,000+
Atascadero Chamber - $140,000
San Luis Obispo Chamber - $485,000
Morro Bay Chamber & Business Center - $150,000
Greater Conejo Valley Chamber - $400,000
Our Mission:
The Solvang Chamber of Commerce is a
champion of business, providing advocacy,
education and resources to the business
community.
Executive Board of Directors Dan Cassara- President Charles Werner- Vice President Lisa Mesa- Secretary Dianne Wittenbrock– Treasurer Jack Williams– Past Present Tracy Beard: Executive Director
Taryn Weller: Executive Assistant
Mitzi Sevilla: Marketing Coordinator
Alex Grenier: Outreach
485 Alisal Road
Suite 245
Solvang, CA 93463
33 34
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Agenda Item: 6
Solvang City Council STAFF REPORT
PREPARED BY: Brad Vidro, Interim City Manager
MEETING DATE: November 14, 2022
SUBJECT: Approve Professional Services Agreement for City Manager Recruitment Services with Ralph Andersen & Associates and approving a Budget Adjustment ($27,500)
RECOMMENDATION:
1. Review and Approve Professional Services Agreement with Ralph Andersen & Associates for city manager recruitment services; approving interim city manager agreement.
2. Approve budget adjustment No. 23-02
DISCUSSION:
The City manager resigned employment effective September 30, 2022. The City approved an agreement with Brad Vidro on October 10, 2022 to serve as the interim city manager. This interim position is limited to approximately six months. The City needs to pursue a recruitment to fill the vacant City Manager position. Two proposals were received for the recruitment of a new city manager. Staff selected Ralph Andersen & Associates as the preferred proposal. They have performed similar executive searches for a multitude of cities including the City of Buellton in 2019.
The timeline as proposed would result in candidate selection in approximately four months. The Search Work Plan includes 8 Tasks as follows:
Task 1- Review Project Management Approach
Task 2- Develop Position Profile
Task 3 -Outreach & Recruiting
Task 4 -Candidate Evaluation
Task 5 -Search Report
Task 6 -Selection
Task 7-Negotiation
Task 8 -Close Out
The full proposal is attached to the Professional Services Agreement and includes an overview of the proposed timeline. The estimated cost of services is a fixed fee of $27,500.
ALTERNATIVES:
Council could decline to approve the professional services agreement and attempt to recruit through the temporary Human Resources employee currently being utilized. This is not recommended as a firm with experience in professional recruitments can provide a much better recruitment.
FISCAL IMPACT:
The value of agreement is $27,500. As the City Manager vacancy was not anticipated no funding was included in the current budget. A budget adjustment is included for approval to provide adequate funding for the search.
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ATTACHMENTS:
A. Professional Services Agreement
B. Budget Adjustment
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CITY OF SOLVANG
PROFESSIONAL SERVICES AGREEMENT
PARTIES AND DATE. This Agreement is made and entered into this 14th day of November, 2022 (“Effective Date”) by and between the CITY OF SOLVANG, a Municipal Corporation and Charter City organized under the Constitution and laws of the State of California with its principal place of business at 1644 Oak Street, Solvang, CA 93463 (“City”) and RALPH ANDERSEN & ASSOCIATES INC, a California Corporation with its principal place of business at 5800 Standford Ranch Rd, Ste 410, Rocklin, CCA 95765 (“Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement. The parties hereto, in consideration of the mutual covenants contained herein, hereby agree to the following terms and conditions:
1.0 GENERAL PROVISIONS
1.01 Term: This agreement will become effective on the date of execution set forth below, and will continue in effect until terminated as provided herein.
1.02 Services : Consultant shall perform the scope of work (tasks) described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the project schedule which is also set forth in Exhibit A.
Consultant shall determine the method, details and means of performing the abovereferenced services.
Consultant may, at their own expense, employ such assistants and subconsultants, as Consultant deems necessary to perform the services required of Consultant by this agreement.
However, Consultant may not assign this agreement to any other person or entity in the performance of required project-related services, and the City may not control, direct or supervise Consultant’s assistants or employees in the performance of those services.
1.03 Standard of Performance: Consultant’s services shall be performed in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of Consultant’s profession currently practicing under similar conditions. Whenever the scope of work requires or permits approval by the City, it is understood to be approval solely for the purposes of conforming to the requirements of the scope of work and not acceptance of any professional or other responsibility for the work. Such approval does not relieve the Consultant of responsibility for complying with the standard of performance or laws, regulations, industry standards, or from liability for damages caused by negligent acts, errors, omissions, noncompliance with industry standards, or the willful misconduct of Consultant or its subcontractors. By delivery of completed work, Consultant certifies that the work conforms to the requirements of this contract and all applicable federal, state and local laws. If Consultant is retained to perform services requiring a license, certification, registration or other similar requirement under California law, Consultant shall maintain that license, certification, registration or other similar requirement throughout the term of this Contract.
1.04 Compensation: In consideration for the services to be performed by Consultant, City agrees to pay Consultant monetary consideration for professional services in accordance with the fee schedule set forth in Exhibit A. The parties agree that total compensation for fees and costs for the services detailed in Exhibit A shall not exceed the sum of $27,500, unless and until this Agreement is amended as provided herein.
Attachment A
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1.05 Billing/Payment Terms. All charges for Consultant’s services and authorized related reimbursable expenses shall be billed monthly, and all undisputed charges will be paid by City within 30 (thirty) days of receipt. The bills shall list all tasks under this Agreement, the task budget, project total budget, percentage completed for each task for that month, associated percentage billing against each task, and total billing for that month. In the event the Agreement is based on time & materials billing up to a not-to-exceed amount, the bill shall itemize by date all services and expenses provided during the invoice period (under this Agreement) including a brief description of the nature of work performed, the person or vendor performing them, the applicable billing rate, and the time expended. All Consultant service invoices must be approved by the City Manager prior to payment.
2.0 OBLIGATIONS OF CONTRACTOR
2.01 Contract Management and Service Performance: Consultant Principal shall serve as the project manager and will personally prepare, or direct and supervise the preparation of, all work product called for by this agreement. Consultant represents that it has the qualifications, experience and facilities to properly perform all services hereunder in a thorough, competent, timely, and professional manner and shall, at all times during the term of this Agreement, have in full force and affect all licenses required of it by law. Consultant agrees to devote the hours and the human resources necessary to timely perform the services set forth in this agreement in an efficient, professional, and effective manner.
2.02 Avoidance of Conflict of Interest.
(a) Consultant may represent, perform services for, and be employed by additional individuals or entities, in Consultant’s sole discretion, as long as the performance of these extracontractual services does not interfere with or present a conflict with City’s business or interfere with the timely performance and completion of Consultant’s services under this Agreement. (b) Consultant shall comply with all conflict of interest laws and regulations including, without limitation, the City’s Conflict of Interest Code (on file in the City Clerk’s Office). All officers, employees and/or agents of Consultant who will be working on behalf of the City pursuant to this Agreement may be required to file Statements of Economic Interest. Therefore, it is incumbent upon the Consultant to notify the City of any staff changes relating to this Agreement.
(c) In accomplishing the scope of services of this Agreement, all officers, employees and/or agents of the Consultant unless as indicated in Subsection (d), will be performing a very limited and closely supervised function, and therefore, unlikely to have a conflict of interest arise. No disclosures are required for any officers, employees, and/or agents of Consultant, except as indicated in Subsection (d). _____ (Initials).
(d) In accomplishing the scope of services of this Agreement, Consultant will be performing a specialized or general service for the City, and there is substantial likelihood that the Consultant’s work product will be presented, either written or orally for the purpose of influencing a governmental decision. As a result, the following persons shall be subject to the City’s Conflict of Interest Code.
None
2.03 Tools and Instrumentalities: Consultant shall provide all tools and instrumentalities to perform the services under this agreement.
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2.04 Workers’ Compensation and Other Employee Benefits: City and Consultant intend and agree that Consultant is an independent contractor of City and agree that Consultant and Consultant’s employees and agents have no right to Workers’ Compensation and other Citysponsored employee benefits. Consultant agrees to provide Workers’ Compensation and other employee benefits, where required by law, for Consultant’s employees and agents. Consultant agrees to hold harmless and indemnify City for any and all claims arising out of any claim for injury, disability, or death of Consultant and any of Consultant’s employees or agents.
2.05 Indemnification
(a) Non-design, non-construction Professional Services: To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8), Consultant shall indemnify, defend, and hold harmless the City, and its elected officials, officers, employees, volunteers, and agents (“City Indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of the Consultant’s performance or Consultant’s failure to perform its obligations under this Agreement or out of the operations conducted by Consultant, including the City’s active or passive negligence, except for such loss or damage arising from the sole negligence or willful misconduct of the City. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant’s performance of this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City’s option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims. (b) Non-design, construction Professional Services: To the extent the Scope of Services involve a “construction contract” as that phrase is used in Civil Code Section 2783, this paragraph shall apply in place of paragraph (a). To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8), Consultant shall indemnify, defend, and hold harmless the City, and its elected officials, officers, employees, volunteers, and agents (“City Indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of the Consultant’s performance or Consultant’s failure to perform its obligations under this Agreement or out of the operations conducted by Consultant, except for such loss or damage arising from the active negligence, sole negligence or willful misconduct of the City. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant’s performance of this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City’s option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims.
(c) Design Professional Services: In the event Consultant is a “design professional”, and the Scope of Services require Consultant to provide “design professional services” as those phrases are used in Civil Code Section 2782.8, this paragraph shall apply in place of paragraphs (a) or (b). To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8) Consultant shall indemnify, defend and hold harmless the City and its elected officials, officers, employees, volunteers and agents (“City Indemnitees”), from and against all claims, damages, injuries, losses, and expenses including costs, attorney fees, expert consultant and expert witness fees arising out of, pertaining to or relating to, the negligence, recklessness or willful misconduct of Consultant, except to the extent caused by the sole negligence, active negligence or willful misconduct of the City. Negligence, recklessness or willful misconduct of any subcontractor employed by Consultant shall be conclusively deemed to be the negligence, recklessness or willful misconduct of Consultant unless adequately corrected by Consultant. In the event the City Indemnitees are made a party 124
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to any action, lawsuit, or other adversarial proceeding arising from Consultant’s performance of this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City’s option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims. In no event shall the cost to defend charged to Consultant under this paragraph exceed Consultant’s proportionate percentage of fault. However, notwithstanding the previous sentence, in the event one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, Consultant shall meet and confer with other parties regarding unpaid defense costs. (d) Payment by City is not a condition precedent to enforcement of the indemnities in paragraph (a), (b), or (c). In the event of any dispute between Consultant and City, as to whether liability arises from the active negligence, sole negligence or willful misconduct of the City or its officers, employees, or agents, Consultant will be obligated to pay for City’s defense until such time as a final judgment has been entered adjudicating the City as having been actively negligent, solely negligent or as having engaged in willful misconduct. Except as otherwise required by Civil Code Section 2782.8, Consultant will not be entitled in the absence of such a determination to any reimbursement of defense costs including but not limited to attorney’s fees, expert fees and costs of litigation. The provisions of this Section 2.05 shall survive completion of Consultant’s services or the termination of this Agreement.
2.06 Insurance: Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit B attached to and part of this agreement.
3.0 OBLIGATIONS OF CITY
3.01 Cooperation: City agrees to comply with all reasonable requests of Consultant necessary to the performance of Consultant’s duties under this agreement. City employees, agents and officers of the City agree to disclose all information relevant to this project to Consultant. Consultant shall be entitled to reasonably rely upon the accuracy and completeness of information furnished by City, provided that Consultant shall give City prompt written notice of any known defects in such information.
4.0 TERMINATION OF AGREEMENT
4.01 Termination Notice: Notwithstanding any other provision of this agreement, any party hereto may terminate this agreement, at any time, without cause, by giving at least 30 (thirty) days’ prior written notice to the other parties to this agreement.
4.02 Termination on Occurrence of Stated Events: This agreement shall terminate automatically on the occurrence of any of the following events:
a. Sale of the business of any party;
b. The end of the 30 (thirty) days as set forth in section 4.01; c. End of the contract to which Consultant’s services were necessary; or d. Assignment of this agreement by Consultant without the consent of City. e. Death of any party.
4.03 Termination by any Party for Default: Should any party default in the performance of this agreement or materially breach any of its provisions, the non-breaching party, at its option, 125
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may terminate this agreement, immediately, by giving written notice of termination to the breaching party.
4.04 Termination: This agreement shall terminate on April 30, 2023, unless earlier extended as set forth in this Section. The City, with the agreement of Consultant, is authorized to extend the term of this agreement beyond the termination date, as needed, under the same terms and conditions as set forth in this agreement. Any such extension shall be in writing and be an amendment to this agreement.
5.0 SPECIAL PROVISIONS
5.01 Additional Tasks as May Be Assigned by the City Manager: Prior to initiating any Consultant work on matters relating to the purposes of this Agreement, but outside the Scope of Services for this Agreement, it shall be the responsibility of Consultant to obtain written approval of the City Manager, prior to initiation of such tasks.
5.02 Time Schedule: Consultant is to begin work upon receipt and execution of City contract. It is contemplated that most of the services hereunder will be completed on or before April 30, 2023. TIME IS OF THE ESSENCE OF THIS CONTRACT. Consultant agrees to engage its best efforts to adhere strictly to the schedule set forth in Exhibit A and incorporated herein.
5.03 Work Outside Contract Scope: No payment for changed or additional work shall be made unless the changed or additional work has first been approved in writing by the City Manager and the parties have agreed upon the appropriate adjustment, if any, to the payment schedule and maximum payment amount for the changed or additional work. The Contract Manger may order changes or additions to the scope of work. Whether a change or addition to the scope of work is proposed by the Consultant or ordered by the City Manager, the parties shall in good faith negotiate an appropriate adjustment, if any, to the payment schedule and maximum payment for the changed or additional work. An approved change or addition, along with the payment adjustment, if any, will be effective upon an amendment to this contract executed by both parties. The amendment shall not render ineffective or invalidate unaffected portions of this contract.
5.04 Confidentiality:
(a) Confidential Nature of Information. Consultant shall treat all information obtained from the City in the performance of this contract as confidential and proprietary to the City.
Consultant shall treat all records and work product prepared or maintained by Consultant in the performance of this contract as confidential.
(b) Limitation on use and disclosure. Consultant agrees that it will not use any information obtained as a consequence of the performance of work for any purpose other than fulfillment of Consultant’s scope of work. Consultant will not disclose any information prepared for the City, or obtained from the City or obtained as a consequence of the performance of work to any person other than the City, or its own employees, agents or subcontractors who have a need for the information for the performance of work under this contract unless such disclosure is specifically authorized in writing by the City. (c) Security plan. If requested by the City Manager, Consultant shall prepare a security plan to assure that information obtained from the City or as a consequence of the performance of work is not used for any unauthorized purpose or disclosed to unauthorized persons. 126
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Consultant shall advise the City of any request for disclosure of information or of any actual or potential disclosure of information.
(d) Survival. Consultant’s obligations under this paragraph shall survive the termination of this contract.
6.0 MISCELLANEOUS
6.01 Notices: Except as otherwise expressly provided by law, any and all notices or other communications required or permitted by this agreement or by law to be served on or given to any party to this agreement shall be in writing and delivered or, in lieu of such personal service, when deposited in the United States mail, first class postage prepaid, to the following address for each respective party:
PARTY ADDRESS
TO: CITY OF SOLVANG City of Solvang
1644 Oak Street
Solvang, CA 93463
Attention: City Clerk
Copy to: Dave Fleishman
City Attorney
Richards, Watson & Gershon
847 Monterey Street, Suite 206
San Luis Obispo, CA 93401
TO CONSULTANT: Heather Renschler, CEO
Ralph Andersen & Associates
930 Tahoe Blvd, Ste 802 Box 431
Incline Village, NV 89451
6.02 Governing Law: This agreement and all matters relating to this agreement shall be governed by the laws of the State of California in force at the time, should any need for interpretation of this agreement or any decision or holding concerning this agreement arise.
6.03 Binding Effect: This agreement shall be binding on and shall inure to the benefit of the heirs, executors, administrators, successors and assigns of the parties hereto, but nothing in this Section shall be construed as consent by City to any assignment of this agreement or any interest in the agreement.
6.04 Remedies: The remedies set forth in this agreement shall not be exclusive, but shall be cumulative with, and in addition to, all remedies now or hereafter allowed by law or equity.
6.05 Due Authority: The parties hereby represent that the individuals executing this agreement are expressly authorized to do so on and in behalf of the parties.
6.06 Ownership of Work Product: Upon delivery, the work product, including without limitation, all original reports, writings, recordings, drawings, files, and detailed calculations developed under this contract are the property of the City. Consultant agrees that all copyrights, which arise from creation of the work pursuant to this contract, shall be vested in the City and waives and relinquishes all claims to copyright or other intellectual property rights in 127
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favor of the City. City acknowledges that its use of the work product is limited to the purposes contemplated by the scope of work and that the Consultant makes no representation of the suitability of the work product for use in or application to circumstances not contemplated by the scope of work.
6.07. Integration and Modification: This contract represents the entire understanding and agreement of the City and Consultant as to those matters contained herein. This agreement correctly sets forth the obligations of the parties hereto to each other as of the date of this agreement. All agreements or representations respecting the subject matter of this agreement not expressly set forth or referred to in this agreement are null and void. No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder.
This contract may not be modified, amended, or altered except in writing signed by the City and Consultant.
6.08. Advice of Counsel: The parties agree that they are aware that they have the right to be advised by counsel with respect to the negotiations, terms, and conditions of this contract, and that the decision of whether or not to seek the advice of counsel with respect to this contract is a decision which is the sole responsibility of each of the parties hereto. This contract shall not be construed in favor or against either party by reason of the extent to which each party participated in the drafting of the contract.
6.09. Independent Review: Each party hereto declares and represents that in entering this contract it has relied and is relying solely upon its own judgment, belief and knowledge of the nature, extent, effect and consequence relating thereto. Each party further declares and represents that this contract is being made without reliance upon any statement or representation not contained herein of any other party, or any representative, agent, or attorney of any other party.
6.10. Attorney Fees: In the event of any controversy, claim or dispute between the parties hereto, arising out of or relating to this agreement, or the breach hereof, the prevailing party shall be entitled, in addition to other such relief as may be granted, to a reasonable sum as and for attorney fees.
6.11 No waiver: The waiver of any breach by any party of any provision of this agreement shall not constitute a continuing waiver or a waiver of any subsequent breach of this agreement.
6.12. Assignment: This agreement is specifically not assignable by Consultant to any person or entity. Any assignment or attempt to assign by Consultant whether it be voluntary or involuntary, by operation of law or otherwise, is void and is a material breach of this agreement, giving rise to a right to terminate as set forth in Section 4.03.
6.13. Time for Performance: Except as otherwise expressly provided for in this agreement, should the performance of any act required by this agreement to be performed by either party be prevented or delayed by reason by any act of God, strike, lockout, labor trouble, inability to secure materials, epidemics, pandemics, or any other cause, except financial inability, which is the fault of the party required to perform the act, the time for performance of the act will be extended for a period of time equivalent to the period of delay and performance of the act during the period of delay will be excused: provided, however, that nothing contained in this Section shall exclude the prompt payment by either party as required by this agreement of the performance of any act rendered difficult or impossible solely because of the financial condition of the party required to perform the act.
6.14 Severability: Should any provision of this agreement be held by a court of competent jurisdiction or by a legislative or rulemaking act to be either invalid, void or unenforceable, the 128
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remaining provisions of this agreement shall remain in full force and effect, unimpaired by the holding, legislation or rule.
6.15. Construction: The parties agree that each has had an opportunity to have their counsel review this agreement and that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this agreement or any amendments or exhibits thereto. The captions of the sections are for convenience and reference only, and are not intended to be construed to define or limit the provision to which they relate.
6.16. Amendments: Amendments to this agreement shall be in writing and shall be made only with the mutual written consent of all the parties to this agreement.
6.17. Signatures: The individuals executing this contract represent and warrant that they have the legal capacity and authority to do so on behalf of their respective legal entities.
IN WITNESS WHEREOF, the parties have executed this contract on the following date.
CITY OF SOLVANG CONTRACTOR
RALPH ANDERSEN & ASSOCIATES
By: By:
Brad Vidro, Interim City Manager Heather Renschler, CEO Date: Date:
APPROVED AS TO FORM
Richards, Watson & Gershon
By:
Dave Fleishman, City Attorney
Date:
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Ralph Andersen & Associates
EXHIBIT A
SCOPE OF WORK,
FEE SCHEDULE
&
PROJECT SCHEDULE
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Ser ving Public Sector Clients Since 1972
5800 Stanford Ranch Road, Suite 410, Rocklin, California 95765 Phone: 916/630-4900 Fax: 916/630-4911 Website: www.ralphandersen.com October 21, 2022
Mayor Charlie Uhrig
and Members of the City Council
City of Solvang
1644 Oak Street
Solvang, California 93463
Via Email: [email protected]
Dear Mayor Uhrig and Members of the City Council:
We are pleased to submit this Letter Proposal to recruit for the position of City Manager for the City of Solvang. We will facilitate the recruitment process and professionally add value to the entire recruitment and selection process.
The City of Solvang is seeking an executive search firm to assist the City Council in the search and selection of a City Manager. If selected to conduct this search, the City will have Mr. Fred Wilson as Project Director. As a former City Manager with over 35 years of experience including 20 years serving as a City Manager in different communities, Mr. Wilson is highly qualified to lead this search. Based in Southern California, Mr. Wilson is readily available to start the project while also available to attend on site client meetings, as necessary. Of note, Mr. Wilson conducted the City Manager search for the City of Buellton and successfully placed Scott Wolfe in that position.
Recent Related Search Engagements
Ralph Andersen & Associates conducts a wide array of searches in the public sector specializing in the top executive in local government – the City Manager. Our experience spans populations of all sizes, from the largest in the country to small and mid-size municipalities. While we have a strong focus in California, we also conduct recruitments on a national scale.
Below is a listing of California city manager related recruitments conducted or in-progress by Ralph Andersen & Associates in the last three years (2017 to Present). • Apple Valley, CA – Town Manager (2018)
• Artesia, CA – City Manager (Current Search)
• Auburn, CA – City Manager (2017)
• Barstow, CA – City Administrator (2021)
• Belvedere, CA – City Manager (2017)
• Beverly Hills, CA – Deputy City Manager (2019)
• Bishop, CA – City Administrator (2018 & 2020)
• Buellton, CA – City Manager (2019)
• Calabasas, CA – City Manager (2018 & 2021)
• California City, CA – City Manager (2022)
• Carmel-by-the-Sea, CA – Assistant City Administrator (2017) Exhibit A
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City of Solvang
• Citrus Heights, CA – City Manager (2022)
• Colma, CA – City Manager (2017)
• Compton, CA – City Manager (2022)
• Corona, CA – City Manager (2019)
• Coronado, CA
Assistant City Manager (2022)
City Manager (2021)
• Costa Mesa, CA – City Manager (2019)
• Cupertino, CA – City Manager (2019)
• El Segundo, CA – City Manager (2022)
• Emeryville, CA – City Manager (Current Search)
• Encinitas, CA – City Manager (2020)
• Fairfax, CA – Town Manager (2021)
• Foster City, CA – City Manager (2022)
• Fountain Valley, CA – City Manager (2017)
• Goleta, CA
City Manager (2022)
Deputy City Manager (2017 & 2019)
• Grand Terrace, CA – City Manager (2021)
• Gustine, CA – City Manager (Current Search)
• Huntington Beach, CA – City Manager (2022)
• Indio, CA – City Manager (2021)
• Irvine, CA – City Manager (2018)
• La Palma, CA – City Manager (2020)
• La Quinta, CA – City Manager (2019)
• La Verne, CA – City Manager (Current Search)
• Laguna Niguel, CA – City Manager (2017)
• Lake Forest, CA – City Manager (2017)
• Lincoln, CA – City Manager (2022)
• Loomis, CA – Town Manager (2017)
• Los Altos, CA – City Manager (2021)
• Mill Valley, CA – City Manager (2020 & 2022)
132
City of Solvang
• Modesto, CA
Deputy City Manager (2022)
Deputy City Manager for Operations (2018)
Deputy City Manager for Support (2018)
• Monterey, CA – City Manager (2018)
• Moorpark, CA – City Manager (2018)
• Morro Bay, CA – City Manager (2017)
• Nevada City, CA – City Manager (2022)
• Norco, CA – City Manager (2022)
• Norfolk, VA – City Manager (2017)
• Oakland, CA – City Administrator (2020)
• Orange, CA – City Manager (2022)
• Palm Desert, CA
Assistant City Manager (2019)
City Manager (2021)
• Palm Springs, CA – Assistant City Manager (2021)
• Palos Verdes Estates – City Manager (2022)
• Paso Robles, CA – Assistant City Manager (2019)
• Pomona, CA – City Manager (2019)
• Redlands, CA – City Manager (2019)
• Rialto, CA – City Administrator (2019)
• Rossmoor, CA (Golden Rain Foundation) – General Manager (Current Search) • Sacramento, CA
Assistant City Manager – Public Safety (2018)
Assistant City Manager – Municipal Services (2019)
City Manager (2017)
• San Bruno, CA – City Manager (2018)
• Santa Monica, CA – City Manager (2021)
• Sierra Madre, CA – City Manager (2021)
• Stockton, CA – Deputy City Manager II (Two Placements) (2020) • Suisun City, CA – City Manager (2019)
• Upland, CA – City Manager (2021)
• Westlake Village, CA – City Manager (2019)
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Project Staffing
The reputation of the search firm and personal commitment of the recruiters define the difference between the success and failure of any given recruitment. Ralph Andersen & Associates’ search professionals are acknowledged leaders in the field and possess a broad range of skills and experience in the areas of local government management, executive search, and related disciplines. Only senior members of Ralph Andersen & Associates are assigned to lead search assignments, ensuring that their broad experience and knowledge of the industry is brought to bear on our clients’ behalf.
The City of Solvang will have Mr. Fred Wilson, Senior Consultant with Ralph Andersen & Associates, as the Project Director on this engagement. Mr. Wilson will have all the resources and full support of our firm fully dedicated to ensuring the highest quality outcome during this important recruitment process.
Fred Wilson, Project Director
Mr. Wilson, Senior Consultant with Ralph Andersen & Associates, brings more than 35 years of experience as a local government executive, including 21 years serving as City Manager in two California cities. Working in full-service cities, he brings a strong background in identifying and recruiting top quality executive staff. His skills in identifying, recruiting, and retaining high quality employees and talent management, coupled with succession planning, have contributed significantly to the successes of those organizations. This experience gives Mr.
Wilson a unique perspective to identifying high quality candidates that “fit” the organization.
Since joining Ralph Andersen & Associates, Mr. Wilson has completed many successful recruitments and brings a vast network of contacts throughout the region. He has successfully completed searches for executives and professionals for local government organizations including City Managers, Community Development Directors, Public Works Directors, Finance Directors, and other General Managers.
Mr. Wilson’s clients have found his knowledge of city management, experience working with City Council members, and expertise in recruitment and selection an asset.
As a long-tenured local government executive, Mr. Wilson has extensive experience in all aspects of governance including organizational development, succession planning, municipal finance, community development, and general management. His experience includes serving in multiple leadership roles in various organizations including the League of California Cities and has been active on various advisory boards throughout his career.
Mr. Wilson holds a Bachelor of Science degree in Urban Planning from Cal Poly Pomona, and a Master’s degree in Public Administration from California State University, Northridge.
Mr. Wilson may be reached at (916) 630-4900 or directly on his cell at (714) 421-3258 or via email at [email protected].
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Paraprofessional and Support Staff
Paraprofessional, graphics, and support staff will provide administrative support to the consultant team on recruitment assignments. These may include Ms. Diana Haussmann, Ms. Christen Sanchez, Ms.
Hannah Jones, Ms. Teresa Heple, Ms. Karen AllGood, and Ms. Tina Keller.
Approach to Executive Search
The successful search process relies heavily on person-to-person contact to identify outstanding potential candidates and, in the evaluation phase, to gain a complete understanding of the background, experience, and management style of the top candidates. The executive recruitment techniques used by Ralph Andersen & Associates have been developed and used successfully with hundreds of clients for more than 50 years.
• Developing a comprehensive position profile based upon information obtained in various meetings with the City Council and other designated City staff and stakeholders. • Reviewing current compensation and recommending changes based upon market and competitive conditions, if desired by the City Council. • Extensive personal outreach to highly qualified candidates throughout California. • A marketing strategy that uses selected advertising to supplement the extensive candidate identification process, the Internet, and professional contacts throughout California. • A screening process that narrows the field of candidates to those that most closely match the needs of the City and is based on screening interviews with the top candidates. Candidates’ education, experience, and credentials are matched to the criteria established in the position profile.
• Candidates would be screened via video technology to determine their overall “match.” • Delivering a product in the form of a search report that recommends a top group of candidates and provides the City Council with detailed information about their backgrounds and experience.
• Conduct final background and verifications, including references, on the top candidate. • Assist in negotiations of offer of employment.
• Close out the search and notify all candidates not selected.
Ralph Andersen & Associates has an outstanding reputation for being thorough and professional in the approach it takes in recruitments. Each candidate’s match with the position is based on the individual’s 135
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own set of professional experiences, management style, education and credentials, and overall fit with the organization and executive leadership.
Search Work Plan
This section describes the usual steps in the search for a new City Manager for the City of Solvang.
This recruitment will be under the direction of Mr. Fred Wilson, Project Director/Search Consultant.
Task 1 – Review Project Management Approach
The Project Director, Mr. Wilson, will begin work on this project within 10 days (or sooner) after the City provides a contract or, alternatively, an official notice to proceed. The first task will include established individual and/or group meetings with the City Council and others, as appropriate, to finalize the recruiting and selection process. This will include discussion of the project management for this search, review of the work plan, confirmation of timing, and communication methods. Working collaboratively with the City Council and key City staff, this task will result in a more definitive timetable.
As part of our overall approach to this project, the Project Director will deliver regular status reports at each stage of the search. In addition, Mr. Wilson will be highly accessible and responsive to client requests and inquiries.
Task 2 – Develop Position Profile
The position profile for the City Manager is the guide for the entire search process. The development of the profile includes the collection of technical information and recruitment criteria.
Technical Information
Mr. Wilson will conduct video meetings with the City Council, key staff members, and others as directed by the City to gain an understanding of the experience and professional background requirements desired in the City Manager. These meetings will also help the Search Consultant gain an understanding of the work environment and the issues facing the City of Solvang.
Recruitment Criteria
The recruitment criteria are those personal and professional characteristics and experiences desired in the City Manager. The criteria should reflect the goals and priorities of the City of Solvang.
Subsequent to the development and adoption of the candidate profile, the technical information and recruitment criteria will be documented in an information brochure prepared by Ralph Andersen & Associates. The brochure will be reviewed by the City in draft format, revised as appropriate, and published for use throughout the search.
Optional Service (Community Survey) – The City Council may desire obtaining input from the Community on the qualities they would like to see in the new City Manager. To facilitate Community input, the Project Director can conduct an on-line survey. Additionally, our process can allow for email comments to Ralph Andersen & Associates relative to the desired qualities in the next City Manager. See Cost Section for more details on pricing. 136
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Task 3 – Outreach and Recruiting
This task is among the most important of the entire search. It is the focus of the activities of the Search Consultant and includes specific outreach and recruiting activities briefly described below.
Outreach
An accelerated outreach and advertising campaign will be developed. It will include the placement of ads in publications such as Western City Magazine, International City/County Management Association (ICMA), and other professional publications. Specific Internet sites related to government will be used as a method of extending the specific outreach in a short period of time.
Additionally, the advertisement and the full text of the position profile (the recruitment brochure) will be placed on Ralph Andersen & Associates’ website, which is accessed by a large number of qualified candidates. This method of outreach to potential applicants provides a confidential source that is monitored by many key level executives on an on-going basis.
Candidate Identification
Ralph Andersen & Associates will use their extensive contacts to focus the recruiting effort. In making these contacts, the Search Consultant will target those individuals who meet the criteria set by the City. Each of the candidates identified through the recruiting efforts will be sent an information brochure. Candidates will also be contacted directly to discuss the position and to solicit their interest in being considered.
Both the outreach and recruiting activities will result in applications and resumes from interested candidates. As they are received, resumes will be acknowledged and candidates will be advised of the general timing of the search process. The following tasks involve the actual selection process, once all resumes have been received.
Task 4 – Candidate Evaluation
This task will be conducted following the application closing date. It includes the following specific activities:
Screening
All of the applications will be carefully reviewed. Those that meet the recruitment criteria and minimum qualifications will be identified and subject to a more detailed evaluation. This evaluation will include consideration of such factors as professional experience, and size and complexity of the candidate’s current organization as compared to the candidate profile.
Preliminary Research and Internet Review
The research staff of Ralph Andersen & Associates, under the direction of the Project Director, will conduct preliminary research and internet review for those candidates identified as the most qualified as a result of the screening process. This level of research will be done on a limited number of candidates to learn more about each candidate’s public profile and related information that is available on the internet.
Preliminary Interviews via Video Technology
The Search Consultant will conduct preliminary interviews with the top group of candidates identified through the screening and preliminary research and Internet review processes. The interviews are extensive and designed to gain additional information about the candidates’ 137
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experience, management style, and “fit” with the recruitment criteria. Interviews will be conducted using video technology.
The screening portion of the candidate evaluation process typically reduces a field of applicants to approximately four (4) to six (6) individuals. Those individuals will be reviewed with the Search Committee prior to proceeding with the individual interviews.
Task 5 – Search Report
After completing Task 4, all documentation will be supplied to the City electronically. No hard copies will be supplied to the City for any phase of this search engagement. Mr. Wilson will prepare detailed information for review including resumes uploaded to a file sharing system (i.e., DropBox or ShareFile). Mr. Wilson will conduct a video conference call or in-person meeting with the Search Committee or other designated representative to review the search report on the top candidates. The report divides all of the candidates into four groups including 1) the top group of candidates that are recommended to be interviewed via video by the Search Committee; 2) a backup group to the first group; 3) no further consideration group; and 4) lacks minimum qualifications. The search report will include candidate resumes and cover letters. The results of preliminary media research will be included.
This video meeting will result in a confirmed group of top candidates for the City to further consider.
Important to note, we do not conduct references on finalist candidates. We typically do so on only the selected top candidate. Periodically, we may recommend conducting references on the top two candidates to assist the governing body in the final selection and is done in the final stages of the search process. Verifications such as credit check, DMV Report, and civil/criminal are typically conducted once a contingent offer is made to the selected candidate unless the finalist candidate(s) give explicit approval and sign a release to proceed. Verifications are not conducted on all finalists other than the more standard education check before interviewing with the City Council.
The results of the Search Report will be a confirmed group of finalist candidates that the City Council will interview.
Task 6 – Selection
The final selection process will vary depending upon the desires of the City Council. The typical services provided by Ralph Andersen & Associates in the selection process are described briefly below:
• Mr. Wilson will coordinate the selection process for the finalist group of candidates. This includes handling the logistical matters with candidates and with the City. • Ralph Andersen & Associates will prepare an electronic interview booklet (uploaded to a file sharing program such as DropBox or ShareFile) that includes the resume, cover letter, and preliminary media research for each candidate. In addition, this electronic information will contain suggested questions and areas for discussion based upon the recruitment criteria.
Electronic copies of the interview booklet will be provided in advance of the candidate interviews. No hard copies of material will be provided. Should the City desire hard copies, that will be to responsibility of the City to produce and distribute. • Mr. Wilson will facilitate the Interviews to assist the City through the selection process. This assistance will include an initial orientation, candidate introductions, and facilitation of discussion of candidates after all interviews have been completed. • Additionally, verifications will be made on the top two candidates and will include education verifications, Department of Motor Vehicle check, and credit check. Due to legislation, criminal checks (“Ban the Box”) are only permissible when a contingent offer of employment 138
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is made. The results of these verifications will be discussed with the City at the appropriate time.
• Reference checks will be conducted on the top candidate. The results of these reference checks will be discussed with the City Council at the appropriate time during a closed session. • As needed, the Search Consultant is available to provide assistance to the City Council in the final selection as may be desired. This assistance may include providing or obtaining any additional information desired to assist in making the final selection decision.
Task 7 – Negotiation
The Project Director is available to assist the City Council in negotiating a compensation package with the selected candidate. This includes recommendations on setting compensation levels.
Task 8 – Close Out
After the City has reached agreement with the individual selected for the position, the Search Consultant will close out the search. These activities will include advising all of the finalist candidates of the status of the search by telephone.
Project Timing
We anticipate a timeframe of approximately 90 -120 days (or less) from the execution of the agreement between the City and Ralph Andersen & Associates to when the finalists are presented for an interview.
Negotiation with the top candidate will take an additional week after finalist interviews.
A brief overview of the recruitment schedule is presented below (schedule does not include transition time by Selected Candidate to join the City).
Month 1 Month 2 Month 3
Week Week Week
1 2 3 4 1 2 3 4 1 2 3 4
Search firm selected
Consultant evaluates organization; position criteria established Candidates identified and screened
Consultant interviews and conducts preliminary research Consultant recommends candidates; client
selects finalists for interview
Client-candidate interviews
Preferred candidate
selected; negotiations
Selection Made
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Project Cost
The recruitment effort for a new City Manager for the City of Solvang will be a national search process with a focus in California and the Western Region. The review of resumes and qualifications will be conducted on all candidates that submit giving the City the ability to select from a broad field of qualified candidates. The professional services fee to perform this search will be a fixed fee of $27,500* for recruitment services and all related expenses. *Note – Expenses included in this fixed fee include such items as advertising, consultant interaction, clerical, graphic design, research, and long-distance telephone charges. On top candidates, Internet and Lexis/Nexis searches will be conducted. Additionally, education verifications, DMV check, wants and warrants, civil and criminal litigation search, and credit check will be conducted on the top two candidates. Reference checks will be conducted on the top candidate. Should the City desire to conduct references calls on more than one candidate, a background fee of $1,800 per candidate will be billed in addition to the above stated fees.
Invoicing for Services – Ralph Andersen & Associates will bill the City in four installments as follows:
• Following kick-off and finalization of recruitment brochure – $8,250 • After the closing date – $8,250
• After finalist interviews – $8,250
• Upon placement – $2,750
Progress payments will be due upon receipt.
Brochure – A full color electronic brochure will be developed for the City Manager recruitment. All pictures will be the responsibility of the City. The City will also be responsible for ensuring that there are no copyright restrictions on the photographs supplied to Ralph Andersen & Associates and that the City will agree to pay any and all related charges or fines if a copyright violation is incurred either during the search itself or subsequently.
Optional Service (Community Survey) – Should the City choose to conduct a Community Survey with summarized results, this would be conducted for an additional $3,500.
Exception – Any candidate travel is the full responsibility of the City.
Guarantee
Ralph Andersen & Associates offers the industry-standard guarantee on our full search services. If within a one-year period after appointment, the City Manager resigns or is dismissed for cause, we will conduct another search free of all charges for professional services. The City of Solvang would be expected to pay for the reimbursement of all incurred expenses.
If a placement is not made in the first outreach effort, the Consultant will conduct a second outreach effort with no charge for Professional Services. The City would be expected to pay for all incurred expenses.
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Should you need any additional information, please feel free to call Mr. Wilson at (916) 630-4900 (office) or (714) 421-3258 (cell).
Respectfully Submitted,
Ralph Andersen & Associates
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EXHIBIT B
INSURANCE REQUIREMENTS
Prior to the beginning of and throughout the duration of the Work, Consultant will maintain insurance in conformance with the requirements set forth below. Consultant will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth here, Consultant agrees to amend, supplement or endorse the existing coverage to do so. Consultant acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to City in excess of the limits and coverage required in this agreement and which is applicable to a given loss, will be available to City.
Consultant shall provide the following types and amounts of insurance:
Commercial General Liability Insurance using Insurance Services Office “Commercial General Liability” policy form CG 00 01, or a City approved equivalent. Defense costs must be paid in addition to limits. There shall be no cross liability exclusion for claims or suits by one insured against another. Limits are subject to review but in no event less than $1,000,000 per occurrence and in the aggregate.
Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including symbol 1 (Any Auto) or the equivalent. Limits are subject to review, but in no event to be less than $1,000,000 per accident. If Consultant owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If Consultant or Consultant’s employees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such person.
Workers Compensation on a state-approved policy form providing statutory benefits as required by law with employer’s liability limits no less than $1,000,000 per accident or disease.
Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the consultant and “Covered Professional Services” as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer’s duty to defend. The policy retroactive date shall be on or before the effective date of this agreement.
Insurance procured pursuant to these requirements shall be written by insurers that are admitted carriers in the state of California and with an A.M. Bests rating of A- or better and a minimum financial size VII.
General conditions pertaining to provision of insurance coverage by Consultant. Consultant and City agree to the following with respect to insurance provided by Consultant:
1. Consultant agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials, employees and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992, or a City approved equivalent. Consultant also agrees to require all contractors, and subcontractors to do likewise.
2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or Consultant’s employees, or agents, from waiving the right of subrogation prior to a loss. Consultant agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise.
3. All insurance coverage and limits provided by Consultant and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement 142
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or any other agreement relating to the City or its operations limits the application of such insurance coverage.
4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing.
5. Consultant’s general liability policy shall not contain any provision or definition that would serve to eliminate so-called “third party action over” claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor.
6. All coverage types and limits required are subject to approval, reasonable modification and reasonable additional requirements by the City, as the need arises. Consultant shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City’s protection without City’s prior written consent.
7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant’s general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Consultant or deducted from sums due Consultant, at City option.
8. Certificate(s) are to reflect that the insurer will provide 30 days notice to City of any cancellation of coverage by the carrier.
9. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Consultant or any subcontractor, is intended to apply first and on a primary, noncontributing basis in relation to any other insurance or self insurance available to City.
10. Consultant agrees to require that subcontractors, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage required of Consultant. Consultant agrees to monitor and review all such coverage and assumes responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review.
11. If Consultant’s existing coverage includes a deductible or self-insured retention, the deductible or selfinsured retention must be declared to the City. At that time the City shall review options with the Consultant, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions. Consultant shall be responsible for paying any deductibles or self-insured retentions on its policies.
12. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increased benefit to City.
13. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement. 143
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14. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard.
15. Consultant will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect.
16. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Consultant’s insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five days of the expiration of the coverages.
17. The provisions of any workers’ compensation or similar act will not limit the obligations of Consultant under this agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents.
18. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all-inclusive.
19. These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such.
20. The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section.
21. Consultant agrees to be responsible for ensuring that no contract used between itself and its subconsultants reserves the right to charge City or Consultant for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements.
There shall be no recourse against City for payment of premiums or other amounts with respect thereto.
22. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City.
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Budget Adjustment Request
Agenda
Item MO/YR Number
10/22 23-02
Fund: 100
Decrease/
Increase Account/ Project Name Fund Dept Prog. Object Description Current
Budget AMOUNT Revised Budget
Decrease Increase
0 0
0 0
$ - $ - $ - $ -
Total Revenues Increase (Decrease) $ -
Decrease/
Increase Account/ Project Name Fund Dept Prog. Object Description Current
Budget AMOUNT Revised Budget
Decrease Increase
Increase Recruitment 100 1100 120 51011 City Manager Recruitment 12,000 27,500 39,500 0 0
0 0
0 $ 12,000 $ - $ 27,500 $ 39,500
Total Expense Increase (Decrease) $ 27,500
Date: 10/24/2022
Date
Date:
Posted by: Date
City Manager:
City Council Approved:
Revenue Adjustments
Expense Adjustments
EXPLANATION:
City Manager Recruitment expenses Prepared By: Jason Banta Budget Adjustment FY 2223 Last revised: 10/24/2022
Attachment B
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