Agenda — Solvang City Council, November 28, 2022 (part 2 of 2)

4.3 VENDOR OUTREACH
Education of vendors and retailers on less-toxic products is a critical step to ensure stores carry less-toxic products.

Retail Partners
Ms. Bontempo as the IPM Advocate Coordinator leads collaboration with key retail partners. During the past year, she maintained a relationship with the Home Depot Corporate Sustainability Officer. She communicates quarterly to keep goals aligned and to provide Home Depot with updates on OWOW activities in the stores. Each year, OWOW receives a letter of support from the Home Depot Corporate Sustainability Officer that facilitates collaboration with local retailers. Home Depot Corporate is a model retailer partner and OWOW strives to replicate this partnership with other retailers and vendors. Ms.

Bontempo plans to initiate communications with new contacts at Lowe’s. She has also met with the CNRG Ace Hardware group with the goal of expanding the OWOW program into more of their stores. hardware group in hopes to expand the OWOW program throughout their stores.
258
Vendor Communication
OWOW has established relationships with national pesticide manufacturers. Annual communication with vendors is essential to learn about new pesticide active ingredients, products, and market trends. Key vendors have reported many obstacles in 2022 as follows:
• Supply chains are still straining product supply
• In-store sales have returned from the pandemic
• During a drought, consumers tend to purchase less live plant material. • Consumer expendable cash flow is less available due to inflation and fuel cost Trade Show Booths
Attending trade shows provides an opportunity to meet the vendors, learn about the new products coming onto the marketplace in California, answer questions, and provide mentorship to the retail buyers. In 2022, OWOW representatives planned to attend trade shows, however, the in-person events were suspended due to COVID-19. Below is the list of trade shows that OWOW representatives typically attend each year. • Central Lawn & Garden Distributor Trade Show, Las Vegas NV • L&L Nursery Distributor Trade Show, Reno, NV: OWOW representatives joining the L&L Distributors virtual trade show.
• NorCal Landscape Trade Show, San Mateo, CA

4.4 TRAINING AND OUTREACH FOR RETAILERS AND CONSUMERS
IPM Advocates and other OWOW service providers conduct OWOW outreach activities to educate retailers and consumers at the local level. Local OWOW Implementation activities vary between agencies. Agencies receive tailored OWOW reports from their contracted IPM Advocate with a summary of their local OWOW data (for example, the number of trainings, the number of staff trained, and/or the number of fact sheet distributed).

IPM Advocates provided OWOW services to approximately 243 participating retailers throughout California. This reporting year, 9 retailers were added in the Sacramento area, Marin County, Alameda County, Sonoma County, and Contra Costa County. Table 3 provides a summary of outreach activities between July 2021 and June 2022. These activities were funded by local municipalities and stormwater programs.

Table 3 Summary of Outreach Activities
Audience OWOW Outreach Activity
Retailers 243 retailers participating in the OWOW program 115 trainings were conducted
768 retail staff were trained
Direct to Consumer 99 OWOW public outreach events
8781 people attended OWOW public outreach events (In person and virtually) 795 scans of QR Codes for OWOW fact sheets
Note: QR Code tracking began January 1, 2022
259
IPM Advocates conducted 115 trainings and trained 768 retail store staff. Main topics include IPM, managing pest problems with a less-toxic approach. In addition, IPM Advocates provided tips for new gardeners and how to protect gardens in the time of drought. Education has expanded to include protecting gardens during times of drought since plants are more prone to pest problems when they are (drought) stressed. IPM Advocates provided more digital support including a monthly retailer e-newsletter, online webinars and social media posts to the public. These activities are described in more detail below.

Impacts due to COVID-19 Pandemic:
• Retailers were still impacted by the supply chain challenges and inventory shortages. • Retailers were also challenged by labor shortages, frequent new hires, and key staff out due to coronavirus related exposure or illness.
• Scheduling staff trainings for the retailer partners was challenging due to labor shortages and staff calling out due to coronavirus exposure. This caused IPM Advocates to reschedule several trainings, and/or work with the few staff present on the day.
• When in-person, IPM Advocates worked with store staff in smaller groups of multiple training sessions back-toback.

OWOW Retailer e-Newsletter:
• Currently, of the total 243 retailers, there are 161 retailers receiving the e-newsletters. • A monthly newsletter is emailed to participating retailers at the beginning of each month. This newsletter contains information on seasonal pest problems and eco-management solutions and assists with ensuring that all key store staff, including managers, are receiving the information. Many of the managers print the OWOW newsletter and post it for all staff to review. The newsletter lists the upcoming events that IPM Advocates are participating in, such as in-person tabling events or on-line webinars. Retailers have then posted the relevant events into their newsletters that are sent out to their customers. The newsletter also includes information on upcoming professional trainings, such as the Qualified Water Efficient Landscape (QWEL) trainings.

OWOW IPM Educational Webinars:
• Webinars were developed in lieu of in-person outreach events during the first year of the COVID-19 pandemic.

These webinars have grown in popularity and now are a regular service provided by IPM Advocates to agencies that contract with them at the local scale. Each registrant received a program outline and a ‘Helpful Gardening Resource’ page.

OWOW IPM Social Media Posts/Tips:
• OWOW IPM tips were created for social media content as an additional way to expand the OWOW message to the public. IPM Advocates create seasonal content as a guide to prevent and manage each pest. This public outreach option is available at the local scale to those agencies contracted with an IPM Advocate. Agencies retain data of views and responses to each post.

Twelve bilingual IPM tips were provided throughout the contract year:
• Rodent exclusion
• Fall for planting
• Hiring a Pest Control Company
• Organic Fertilizers
• Rose Care
• Composting
• Yellow jacket prevention
• Installing a rain garden
• Dormant sprays
• Weed management
• Mosquitos
• Powdery mildew
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Section 5: OWOW Program Development
To support a growing demand for OWOW outreach material and IPM Advocates, there are efforts currently underway, as well as future considerations, that are necessary to advance the OWOW program and its services.

5.1 UPDATES IN PROGRESS
Review of OWOW Outreach Materials
CASQA is establishing a review process for OWOW materials. In 2023, it is anticipated that OWOW outreach materials will be reviewed for technical accuracy and updated by subject matter experts. Retailer e-newsletters will be reviewed by subject matter experts prior to release starting July 2022. OWOW will also be coordinated with CASQA's larger pesticide regulatory work (CASQA, 2022) 5.

New Order Process for OWOW Outreach Materials
The process for ordering OWOW outreach material was modified to conduct bulk ordering twice per year (starting August 2022). Ordering in bulk provides the best price for all materials. CASQA developed a new online order form to compile the bulk order.

5.2 FUTURE CONSIDERATIONS
Annual Reporting
In 2023, CASQA will develop a new process, schedule and supporting templates and tools, as needed, for OWOW Subscribers to report on OWOW implementation activities. This information can then be integrated into the Annual Report to provide a more robust perspective of local implementation activities throughout the state.

IPM Advocate Training Program
To operate at a statewide scale, and in a sustainable manner, certain aspects of the existing OWOW program must be formalized and expanded. In 2022, CASQA began developing an outline for a potential Qualified IPM Advocate Training Program. CASQA will coordinate workgroups comprised of OWOW Subscribers, current IPM Advocates, and training experts to develop a framework for the Qualified IPM Advocate Training Program. This framework will be utilized to seek outside funding (e.g., a future grant application or partnership with another organization).

IPM Advocate “In-Training”
While IPM Advocate training opportunities are not available, Suzanne Bontempo, as the IPM Advocate Coordinator will provide support for individuals interested in becoming IPM Advocates. The IPM Advocate “In-training” program will ensure that individuals providing OWOW outreach services in stores are providing the latest information and are consistent with the program. The IPM Advocate “In-training” program will be initiated in Fall of 2022 and provide a bridge for additional IPM Advocate services until the Qualified IPM Advocate program can be developed and implemented. 5 See report from 2022. the Pesticide Annual Report and Effectiveness Assessment. California Stormwater Quality Association.

Sacramento, CA. This document is available in the CASQA Member Library. 261
Appendix A – Images of OWOW Outreach Materials
262
Figure A.1 Trackable QR Code Poster in Store Aisle
263
Figure A.2 Ant Fact Sheet
264
Figure A.3 July e-Newsletter Page 1
OWOW Retail Newsletter July 2022 edition
July: Powdery Mildew, rodent exclusion, shade cloth and anti-transpirant June: Mosquitos, Yellow jackets & Flies or Cucumber beetles Powdery Mildew
As the summer temperatures warm up & dry out, powdery mildew seems to come on strong.

This fungus is most noticed it on the leaves of crape myrtles, summer squash, roses, tomatoes and so many more.

Powdery mildew is a common fungal disease found on many different types of plants. It appears as a white or grayish, powdery growth that is most commonly found on leaf surfaces, but may also infect buds, shoots and even flowers and fruits. This ‘powder’ is actually the mycelium and spores of the fungi. Powdery mildew is rarely fatal, however on some plants, leaves may yellow and fall off, and leaves and shoots may distort.

There are many different types of powdery mildew fungi that can cause the disease, and spores can be spread to new plants by wind. But all of the spores need leaves free of water to germinate, so water on the plant surfaces can actually inhibit germination and kill the spores.

Ideal conditions for powdery mildew are temperatures between 60° and 80° F, but it can be active in temperatures from 55° and 90° F. It is most common in shady conditions and dense plantings.

PREVENTION
The best way to manage powdery mildew is to prevent it through cultural practices.  Place plants in full sun where possible, and provide good air circulation  Avoid excess fertilizer that stimulates new growth that is more prone to the fungus. Use compost and organic fertilizers to prevent excessive tender, overgrown foliage that shades the leaves and provides the right conditions for the fungus.  Prune out small infestations, but don’t over-prune to avoid rapid growth.  Irrigate plants by watering leaves mid-morning to kill the spores, and to allow leaves to dry quickly to avoid other fungal infections.
 Clean up dead plant material and fallen leaves so that spores don’t spread and won’t be able to overwinter in plant tissue.
 Choose plant varieties that are resistant to powdery mildew when possible.

USING FUNGICIDES
In case of severe infections, there are several environmentally friendly products that can help to manage powdery mildew. Most of these products are best used to prevent powdery mildew, so apply them to plants susceptible to the disease before you see the powdery mildew or in the very beginning stages. Thoroughly cover all plant parts, including under the leaves.

Additional applications may be needed as the plant grows. 265
Appendix B – Product Lists January 2022
266
The Home Depot product list 2022:

Pesticide Bays
Amdro Gopher Traps
BioAdvance House Plant Insect & Mite Control
Bird-B-Gone Stainless Steel Bird Spikes
Black Flag Pantry Pest Trap
Black Flag Roach Motel
Bonid Captain Jack's Lawnweed Brew
Bonide Copper Fungicide
Bonide Cpt Jack's Dead Bug Brew
Bonide Cpt Jack's Dead Weed Brew
Bonide Cpt Jack's Neem Max 70%
Bonide Insecticidal Super Soap
Bonide Mole Max
Bonide Neem Oil
Bonide Orchard Spray
Bonide Repels All
Bonide Rose Rx
Bonide Tomato & Vegetable
Buggy Beds Bed Bug Trap
Critter Ridder
Cutter Essentials Bug Control
Cutter Essentials Outdoor Fogger
Dr. Earth Pest Control Insect Killer
EcoLogic Ant & Roach Killer
EcoLogic Bed Bug Killer
EcoLogic Home Insect Control
Fly Swatter
Garden Safe Fungicide 3
Garden Safe Houseplant & garden
Garden Safe Insecticidal Soap
Garden Safe multi Garden Insect
Garden Safe Neem Oil
Garden Safe Rose & Flower
Garden Safe Slug & Snail
Gopher Traps
Green Gobbler 20% Vinegar Weed Killer
Harris Roach Tablets
Havahart Live Animal Trap
Hot Shot Bed Bug Killer Dust
Hot Shot MaxAttrax Roach Killing Powder
Liquid Fence Deer & Rabbit Repellent
Monterey B.t.

Mosquito Dunks
Mouse Traps
Mouse X
Ortho Bed Bug Trap
Ortho Ground Clear Weed & Grass Killer (green label)
Owl, Garden Defense
Raid Ant Baits III
Raid Fly Ribbon
Raid Fly Stick
Raid Fly Trap
Raid Window Fly Trap
Rat Traps
Rat X
Rescue Fly Trap
Rescue Fly Trap Refill
Rescue Outdoor Fly Trap
Rescue W-H-Y Trap
Rescue W-H-Y Trap Refills
Rescue Wasp Trap Stik
Rescue Yellow Jacket Trap
Rescue Yellow Jacket Trap Cartridge
Rescue Yellow Jacket Trap Refill
Sevin 2-in-1 Sulphur Dust
Safer Brand Ant, Roach & Spider Killer
Safer Brand Diatomaceous Earth Crawling Insect Killer
Safer Brand Home Pest Control
Safer Brand Indoor Fly Trap
Safer Brand Indoor Fly Trap Refills
Safer Brand Snake Shield
Skunk Scram Repellent Granulars
Southern Ag Thuricide Bt
Terro Flea Trap
Terro Fruit Fly Trap
267
Terro Indoor Fly trap
Terro Liquid Ant Bait
Terro Multi-Surface Liquid Ant Baits
Terro Outdoor Liquid Ant Bait Stakes
Tom Cat Attractant Gel
Tom Cat Mouse Trap
Tom Cat Rat Traps
Tom Cat Rodent Repellent
Treekote Aerosol Tree Wound
Uncle Ian's Dog & Cat Repellent
Uncle Ian's Mole, Gopher, Deer, & Squirrel Repellent
Victor Electric Mouse Trap
Victor Electric Rat Trap
Victor Gopher Traps
Victor Mouse Traps
Victor Rat Traps
Victor Rat-A-Way Rat & Mouse Repellent
Victor Rodent Repeller Packs
Weed Block Landscaping Fabric
Weed Control Fabric
Zevo Ant, Roach & Spider
Zevo Fly, Gnat & Fruit Fly
Zevo Flying Insect Trap
Zevo Multi Insect
Zevo Wasp, Hornet, & Yellow Jacket
Ferilizer Bays
Alaska Fish Fertilizer
Dr Earth Lawn Food
Dr. Earth Fertilizer
Earthworm Castings
Espoma Fertilizer
Espoma Organic Lime
Espoma Organic Soil Acidifier
First Saturday Lime Insect Repellent
Kellogg Organic Plus Fertilizer
Kellogg Organic Plus Lawn Fertilizer
Kellogg Organic Plus Fish & Kelp Fertilizer
Mater Magic
Miracle-Gro Fertilizer Spikes
Miracle-Gro Fertilizer Spikes Tree & Shrub
Miracle-Gro Performance Organics
Monterey Fish & Guano Fertilizer
Osmocote
Pennington Epson Salts
True Organic Fertilizer
True Organic Blood Meal
True Organic Bone Meal
Vigoro Fertilizer Spikes
Vigoro Tree & Shrub Fertilizer Spikes
Vigoro Fruit, Nut &Citrus Fertilizer Spikes
268
The ACE Hardware product list 2022:
269
Alaska Fish Fertilizer
Amdro Kills Ants Ant Killer
Answer Kills Roaches Powder
Bed Bug Traps
BioCare Codling Moth Traps
Bird Repellent Gel
Bird Scare Tape
Bird-B-Gone Flash Tape
Bird-B-Gone Steel Bird Spikes
Black Flag Roach Motel
Black Flag Window Fly Traps
Bonide All Seasons Spray Oil
Bonide Burnout
Bonide Captain Jack's Dead Bug Brew
Bonide Chipmunk, Squirrel, & Rodent Repellent
Bonide Copper Fungicide
Bonide Go Away! Rabbit, Dog, & Cat Repellent
Bonide Hot Pepper Wax Animal Repellent
Bonide Insecticidal Soap
Bonide Mole Max
Bonide Mosquito Beater
Bonide Mouse Magic
Bonide Neem Oil
Bonide Rat Magic
Bonide Repels All
Bonide Snake Stopper
Bonide Sulfur Fungicide
Bonide Tomato & Vegetable
Bonide Wilt Stop
Buggy Beds
Cloud Cover
Combat Ant Killing Bait
Combat Roach Killing Bait
Critter Ridder Sprinkler
De-Fence Deer & Rabbit Repellent
Deer Off Deer Repellent
Diatomaceous Earth
Dr. Earth Final Stop Disease Control Fungicide
Dr. Earth Final Stop Fruit Tree Insect Killer
Dr. Earth Final Stop Rose & Flower Insect Killer
Dr. Earth Final Stop Vegetable Insect Killer
Dr. Earth Final Stop Yard & Garden Insect Killer
Dr. Earth Organic Fertilizer
Drop in the Bucket Mouse Trap
E.B. Stone Organic Fertilizer
Earth's Ally Disease Control
Earth's Ally Insect Control
Earth's Ally Weed & Grass Killer
Earth's Ally Weed Killer
EcoSmart 3 in 1 Rose & Flower
EcoSmart Ant & Roach Killer
EcoSmart Flying Insect Killer
EcoSmart Garden Insect Killer
EcoSmart Home Pest Control
EcoSmart Insect Killer
EcoSmart Insect Killing Granules
EcoSmart Mosquito Fogger
EcoSmart Wasp & Hornet Killer
EcoSmart Weed & Grass Killer
Epsom Salts
Espoma Garden Lime
Espoma Organic Fertilizer
Espoma Organic Insect Soap
Espoma Soil Acidifier
Fly Paper
Fly Ribbon
Fly Stick
Fly Swatter
Fly Trap
Fresh Cab Rodent Repellent
Fruit Fly Trap
Giant Destroyer Garlic Repellent Clips Deer & Rabbit
Good Nature CO2 Rodent Trap
Gopher Baskets
Gopher Hawk
Gopher Scram
Gopher Traps
Harris 20% Vinegar Weed Killer
Harris Bed Bug Killer Diatomaceous Earth
Harris Boric Acid Roach Powder
Harris Diatomaceous Earth
Harris Famous Roach Tablets
Harris Neem Oil
Harris Roach Traps
Havahart Live Animal Cage Trap
Insect Sticky Traps
Jobe's Fertilizer Spikes
Jobe's Organic Fertilizer
270
Jobe's Organic Fertilizer Spikes
JT Eaton Kills Bed Bugs Powder
Liquid Fence Animal Repellent
Liquid Fence Deer & Rabbit
Liquid Fence Snake Repellent
Live Catch Mouse Trap
Messina's Animal Stopper
Messina's Deer Stopper
Messina's Rodent Stopper
Messina's Squirrel Stopper
Miracle Gro Performance Organics
Mole Trap
Mole X
Monterey 70% Neem Oil
Monterey Bt
Monterey Fish & Guano
Monterey Fruit Tree Spray Plus
Monterey Garden Insect Spray
Monterey Horticultural Oil
Monterey Liqui-Cop
Monterey Neem Oil
Monterey Take Down Garden Spray
Mosquito Bits
Mosquito Dunks
Moss Out! Roofs & Walks
Mouse Traps
Mouse X
Mouse Zero
Natria Grass & Weed Control
Natria Insect, Disease, & Mite Control
Natria Insecticidal Soap
Natria Neem Oil
Natria Rose & Flower
Natria Snail & Slug Killer Bait
Nature's Care Organic Fertilizer
Neem Oil
Orange Guard
Organocide Bee Safe 3 in 1 Garden Spray
Ortho 3 in 1 Insect, Mite, & Disease
Ortho Bed Bug Traps
Ortho Deer B Gon
Ortho GroundClear Weed & Grass
Ortho Home Defense Ant & Roach Killer w/ Essential Oils Ortho Home Defense Crawling Bug Killer w/ Essential Oils Ortho Home Defense Flying Bug Killer w/ Essential Oils
Ortho Insect Killer Tree & Shrub
Osmocote
Owl Garden Defense
Pulverize Weed & Grass Killer
Pulverize Weed Killer for Lawns
Pulverize Weed, Brush & Vine Killer
Raid Ant Baits III
Raid Essentials Ant & Roach
Raid Essentials Ant, Spider, & Roach
Raid Small Roach Baits
Rat Traps
Rat X
Rat Zero
Rescue Ant Baits
Rescue Fly Trap
Rescue Fly Trap Refill
Rescue Fly TrapStik
Rescue Pantry & Birdseed Moth Traps
Rescue WHY Trap
Rescue WHY Trap Refills
Rescue Yellowjacket Trap
Rescue Yellowjacket Trap Cartridge
Rescue Yellowjacket Trap Refill
Safer 3 in 1
Safer Ant & Crawling Insect Killer
Safer Caterpillar Killer
Safer Critter Ridder Animal Repellent
Safer Critter Ridder Deer & Rabbit
Safer Diatomaceous Earth
Safer End ALL
Safer Garden Dust
Safer Garden Fungicide
Safer Houseplant Sticky Stakes
Safer Insect Killing Soap
Safer Moss & Algae Killer
Safer Neem Oil
Safer Pantry Pest Trap
Safer Rose & Flower
Safer Snake Shield
Safer Tomato & Vegetable
Safer Yellowjacket & Wasp Attractant
Safer Yellowjacket & Wasp Trap
Scarecrow
Scott's Continuous Release Fertilizer
Scotts Moss EX
Scram for Cats
Sevin Sulfur Dust
Shake Away Rodent Repellent
Slug Trap
Sluggo
Sluggo Plus
Soil Moist
St. Gabriel Moss Killer
271
Stay Away Ants
Stay Away Mice
Stay Away Moths
Stay Away Spider
Tanglefoot
Terro Ant Killer Liquid
Terro Clothes Moth Alert
Terro Flea Trap
Terro Fly Magnet
Terro Fruit Fly Trap
Terro Indoor Fly Trap
Terro Liquid Ant Bait
Terro Moth Traps
Terro Multi-Purpose Insect Bait
Terro Multi-Surface Liquid Ant Bait
Terro Outdoor Liquid Ant Bait
Terro Roach Magnet
Terro Wasp & Fly Trap
Tom Cat Animal Repellent
Tom Cat Attractant Gel
Tom Cat Deer Repellent
Tom Cat Mouse Traps
Tom Cat Rat Traps
Tom Cat Rodent Repellent
Victor Black Box Gopher Trap
Victor Electronic Mouse Trap
Victor Electronic Rat Trap
Victor Fly Magnet
Victor Mole & Gopher Repellent
Victor Mole Trap
Victor Mouse Traps
Victor Mouse-A-Way Mouse Repellent
Victor Natural Rodent Repeller Packs
Victor Rat Traps
Victor Rat Zapper
Victor Rat-A-Way Rat & Mouse Repellent
Victor Tin Cat Mouse Trap
Whitney Farms Lawn Weed Killer
Whitney Farms Organic Fertilizer
Whitney Farms Weed & Grass Control
Window Fly Trap
Yard Enforcer Sprinkler
272
Report Summary Text File ‐ Auto‐generated by SMARTS on 10/06/2022 09:31:52 Name of Report: Central Coast Post‐Construction Stormwater Requirements Annual Reporting 2021 ‐ 2022 Annual
Certifier Name: Rose Hess
Certifier Title: Director of Public Works
Certifier Password Hash:
77ed326cf2b5934f9bbef417d907d58f228c0b246ec335f5e2cf05a210f3246d Certifier User Account ID: 626600
Certification Computer IP: 198.143.34.16
Certification Executed On:

WARNING ‐ Unable to Retrieve Certifier Details or Confirmation Number 273

WDID No:

Permittee Information
Buellton Phase II Small MS4 Annual - Report 2021-2022 [email protected] City of Buellton 93427 REPORTING PERIOD:07/01/2021 - 06/30/2022 Gilbert Wolfe CA 3 42M2000150 PO Box 1819 274
Phase II Small MS4 Annual - Report - 2021-2022
Questions & Answers
Q No. Text DropDown Answer CheckBoxAnswer DescriptiveAnswer Date Answer Number Answer 1 Did the Permittee upload the Central Coast
Post-Construction Stormwater Requirements
annual reporting form and all other documents
required in the form? Access form here. If the
form does not open, right click on the hyperlink
and chose the option, 'Save Target As'. To get
full utilization of the form, the form must be
viewed and completed using Adobe software.

Adobe Reader can be downloaded for free.

Yes
275
Phase II Small MS4 Annual - Report - 2021-2022

CERTIFICATION
I certify under penalty of law that this document and all attachments were prepared under my direction or supervision in accordance with a system designed to assure that qualilfied personnel properly gathered andevaluated the information submitted. Based on my inquiry of the person or persons who manage the system, or those persons directly responsible for gathering the information, the information submitted is to the best ofmy knowledge and belief true, accurate and complete. I am aware that threre are significant penalties for submitting false information, including the possibility of fine and imprisonment for knowing violations.

Name: Rose Hess Title: Director of Public Works Date: 10/06/2022 276
Phase II Small MS4 Annual - Report - 2021-2022

ATTACHMENTS
Attachment Title Description Date Uploaded Attachment Type Attachment Hash Doc Part No/Total Parts 2021-2022-PEAIP AnnualSummary-Buellton
2021-2022-PEAIP AnnualSummary-Buellton
2022-09-22 21:33:45.0 Supporting Documentation c67cbd2cb1b489b897a352c921f3f 63e8912ad21d776e064df914231b303
1/1
2021-2022-PEAIP AnnualSummary-Solvang
2021-2022-PEAIP AnnualSummary-Solvang
2022-09-22 21:33:45.0 Supporting Documentation 24df7c60801775184a4308226c2d 2dde145ad24b7e899fc275d3d5bea26eda
1/1
PCRs Annual Report [2021-2022]-Long-Term Operation andMaintenance-Buellton PCRs Annual Report [2021-2022]-Long-Term Operation andMaintenance-Buellton 2022-09-22 21:33:45.0 Supporting Documentation c7bf6d613c1e2c168ced456726b6 2a13d3d161eead124f840fddd47723a1724
1/1
PCRs Annual Report [2021-2022]-Long-Term Operation andMaintenance-Solvang PCRs Annual Report [2021-2022]-Long-Term Operation andMaintenance-Solvang 2022-09-22 21:40:37.0 Supporting Documentation 671f58c654d7ce92552a5f4f1c759 5f4e6d927461fce5c7db23bef0d8b5c20
1/1
277
Instructions: Complete form electronically. Answer questions and supply requested information for the Reporting Period only. Upload completed form to Storm Water Multiple Application and Report Tracking System (SMARTS) and name the file, “PCRs Annual Report [insert reporting period]”. Also, upload requested attachments to SMARTS using specified nomenclature.

County: Santa BarbaraWDID# and Permittee Name 3 42M2000150 - City of Buellton SECTION II: REPORTING PERIOD
Reporting Period: 7/1/2021 - 6/30/2022
Central Coast Post-Construction Stormwater Management Requirements (PCRs) Annual Reporting Form
August 2014 Version
Resolution No. R3-2013-0032
Due Date: By October 15, 2014 and October 15 annually thereafter, Permittees must submit this reporting form. SECTION I: GENERAL PERMITTEE INFORMATIONSECTION III: COMPLETED PROJECTS How many projects, that received occupancy completion documentation (e.g., Certificate of Occupancy) during the Reporting Period, created and/or replaced ≥ 2,500 square feet of impervious surface?
0 1
278
SECTION III: CONTINUED ...

Lower Bound Upper Bound
Number of Projects in each category that received occupancy completion documentation (e.g., Certificate of Occupancy) during the Reporting Period and had an approval per PCRs Provision B.1.c ≥ 2,500 square feet
<5,000 square feet Net Impervious Area (all projects except single-family homes) and <15,000 square feet Net Impervious Area (only single-family homes) 0 ≥5,000 square feet Net Impervious Area (all projects except single-family homes) and ≥15,000 square feet Net Impervious Area (only single-family homes) <15,000 square feet (all projects except single-family homes) and <15,000 square feet Net Impervious Area (only single-family homes) 0 ≥15,000 square feet (all projects except single-family homes) and ≥15,000 square feet Net Impervious Area (only single-family homes) <22,500 square feet 0
≥22,500 square feet N/A 0Total 0
Project categories based on created and/or replaced impervious surface area 2 279
Performance
Requirements*
Number of Projects subject to Performance Requirements that received completion documentation during the Reporting Period Number of Projects with structural Water Quality Treatment, Runoff Retention, and/or Peak Management controls Number of Projects where field verification of Site Design, Water Quality Treatment, Runoff Retention, and/or Peak Management controls was completed Number of Projects where field verification confirmed ALL Site Design, Water Quality Treatment, Runoff Retention, and/or Peak Management controls were implemented in accordance with PCRs Only No. 1 0
N/A
Only Nos. 1 and 2 0Only Nos. 1, 2, and 3 0Only Nos. 1, 2, 3, and 4 0Total 0 0 0 0 3 SECTION IV: PROJECTS SUBJECT TO POST-CONSTRUCTION REQUIREMENTS * Only include projects once in table. For example, if a project triggers all four performance requirements, only address that project in the, “Only Nos. 1, 2, 3, and 4” row. Do not also count the project in the cells for the above three rows. 280
To add another Project, click 'Add Row'
4 SECTION V: SPECIAL CIRCUMSTANCES AND ALTERNATIVE COMPLIANCE Add Row Delete Row
Alternative Compliance type (Select all that apply)
Names of Projects that received completion documentation during the Reporting Period and the Permittee granted Special Circumstances and/or Alternative Compliance Watershed or Regional Plan
Urban Sustainability Area
Highly Altered Channel Special
Circumstance
Intermediate Flow Control Facility
Special Circumstance
Historic Lake or Wetland Special
Circumstance
Technical Infeasibility Performance
Requirement No. 2
Technical Infeasibility Performance
Requirement No. 3
Technical Infeasibility Performance
Requirement No. 4
If technical infeasibility is rationale for Alternative Compliance, does Project's Stormwater Control Plan adequately demonstrate basis for infeasibility? 0 N/A
If the Permittee did not grant any Special Circumstances and/or Alternative Compliance for Projects that received completion documentation during the Reporting Period, skip Section V.

Note:
281
To add another Project, click 'Add Row' Add Row Delete Row Alternative Compliance type (Select all that apply)
Names of Projects that received completion documentation during the Reporting Period and the Permittee granted Special Circumstances and/or Alternative Compliance Watershed or Regional Plan
Urban Sustainability Area
Highly Altered Channel Special
Circumstance
Intermediate Flow Control Facility
Special Circumstance
Historic Lake or Wetland Special
Circumstance
Technical Infeasibility Performance
Requirement No. 2
Technical Infeasibility Performance
Requirement No. 3
Technical Infeasibility Performance
Requirement No. 4
If technical infeasibility is rationale for Alternative Compliance, does Project's Stormwater Control Plan adequately demonstrate basis for infeasibility? 0 N/A
5 SECTION V: CONTINUED ...
282
SECTION VII: LONG-TERM OPERATION AND MAINTENANCE
Did the Permittee upload to SMARTS a copy (e.g., screenshot) of the structural Stormwater Control Measure Operation and Maintenance database that shows all entries from the Reporting Period (see PCRs Provision E.3)? Yes No
SMARTS upload title: "PCRs Annual Report [insert reporting period] – Long-Term Operation and Maintenance"Did the Permittee upload to SMARTS information to demonstrate Performance Requirement No. 1 was applied to all applicable projects during the Reporting Period (including sample checklist)? SMARTS upload title: "PCRs Annual Report [insert reporting period] – Performance Req No1 Implementation" Yes No
SECTION VI: MITIGATION PROJECTS CONSTRUCTED FOR ALTERNATIVE COMPLIANCE SMARTS upload title: "PCRs Annual Report [insert reporting period] – Mitigation Projects" A summary description of mitigation projects constructed during the Reporting Period comparing the expected aggregate results of Alternative Compliance projects to the results that would otherwise have been achieved by meeting the numeric Performance Requirements on-site. The summary should quantitatively compare results. For example, if the Alternative Compliance project is mitigating for a project that could not fully meet Performance Requirement No. 3 onsite, then the summary should quantify the following: 1) onsite retention volume required by Performance Requirement No. 3, 2) volume of runoff actually retained on site, and 3) volume of runoff retained at the Alternative Compliance project site.  For public offsite mitigation projects, a summation of total offsite mitigation funds raised to date and a description (including location, general design concept, volume of water expected to be retained, and total estimated budget) of all pending public offsite mitigation projects Were there any mitigation projects constructed for Alternative Compliance during the Reporting Period? If yes, did the Permittee upload to SMARTS the below information? SECTION VIII: ADDITIONAL UPLOADS
Yes No
6 283
Instructions: Complete form electronically. Answer questions and supply requested information for the Reporting Period only. Upload completed form to Storm Water Multiple Application and Report Tracking System (SMARTS) and name the file, “PCRs Annual Report [insert reporting period]”. Also, upload requested attachments to SMARTS using specified nomenclature.

County: Santa BarbaraWDID# and Permittee Name 3 42M2000036 - City of Solvang SECTION II: REPORTING PERIOD
Reporting Period: 7/1/2021 - 6/30/2022
Central Coast Post-Construction Stormwater Management Requirements (PCRs) Annual Reporting Form
August 2014 Version
Resolution No. R3-2013-0032
Due Date: By October 15, 2014 and October 15 annually thereafter, Permittees must submit this reporting form. SECTION I: GENERAL PERMITTEE INFORMATIONSECTION III: COMPLETED PROJECTS How many projects, that received occupancy completion documentation (e.g., Certificate of Occupancy) during the Reporting Period, created and/or replaced ≥ 2,500 square feet of impervious surface?
0 1
284
SECTION III: CONTINUED ...

Lower Bound Upper Bound
Number of Projects in each category that received occupancy completion documentation (e.g., Certificate of Occupancy) during the Reporting Period and had an approval per PCRs Provision B.1.c ≥ 2,500 square feet
<5,000 square feet Net Impervious Area (all projects except single-family homes) and <15,000 square feet Net Impervious Area (only single-family homes) 0 ≥5,000 square feet Net Impervious Area (all projects except single-family homes) and ≥15,000 square feet Net Impervious Area (only single-family homes) <15,000 square feet (all projects except single-family homes) and <15,000 square feet Net Impervious Area (only single-family homes) 0 ≥15,000 square feet (all projects except single-family homes) and ≥15,000 square feet Net Impervious Area (only single-family homes) <22,500 square feet 0
≥22,500 square feet N/A 0Total 0
Project categories based on created and/or replaced impervious surface area 2 285
Performance
Requirements*
Number of Projects subject to Performance Requirements that received completion documentation during the Reporting Period Number of Projects with structural Water Quality Treatment, Runoff Retention, and/or Peak Management controls Number of Projects where field verification of Site Design, Water Quality Treatment, Runoff Retention, and/or Peak Management controls was completed Number of Projects where field verification confirmed ALL Site Design, Water Quality Treatment, Runoff Retention, and/or Peak Management controls were implemented in accordance with PCRs Only No. 1 0
N/A
0 0
Only Nos. 1 and 2 0 0 0 0Only Nos. 1, 2, and 3 0 0 0 0Only Nos. 1, 2, 3, and 4 0 0 0 0Total 0 0 0 0 3 SECTION IV: PROJECTS SUBJECT TO POST-CONSTRUCTION REQUIREMENTS * Only include projects once in table. For example, if a project triggers all four performance requirements, only address that project in the, “Only Nos. 1, 2, 3, and 4” row. Do not also count the project in the cells for the above three rows. 286
To add another Project, click 'Add Row'
4 SECTION V: SPECIAL CIRCUMSTANCES AND ALTERNATIVE COMPLIANCE Add Row Delete Row
Alternative Compliance type (Select all that apply)
Names of Projects that received completion documentation during the Reporting Period and the Permittee granted Special Circumstances and/or Alternative Compliance Watershed or Regional Plan
Urban Sustainability Area
Highly Altered Channel Special
Circumstance
Intermediate Flow Control Facility
Special Circumstance
Historic Lake or Wetland Special
Circumstance
Technical Infeasibility Performance
Requirement No. 2
Technical Infeasibility Performance
Requirement No. 3
Technical Infeasibility Performance
Requirement No. 4
If technical infeasibility is rationale for Alternative Compliance, does Project's Stormwater Control Plan adequately demonstrate basis for infeasibility? N/A
If the Permittee did not grant any Special Circumstances and/or Alternative Compliance for Projects that received completion documentation during the Reporting Period, skip Section V.

Note:
287
To add another Project, click 'Add Row' Add Row Delete Row Alternative Compliance type (Select all that apply)
Names of Projects that received completion documentation during the Reporting Period and the Permittee granted Special Circumstances and/or Alternative Compliance Watershed or Regional Plan
Urban Sustainability Area
Highly Altered Channel Special
Circumstance
Intermediate Flow Control Facility
Special Circumstance
Historic Lake or Wetland Special
Circumstance
Technical Infeasibility Performance
Requirement No. 2
Technical Infeasibility Performance
Requirement No. 3
Technical Infeasibility Performance
Requirement No. 4
If technical infeasibility is rationale for Alternative Compliance, does Project's Stormwater Control Plan adequately demonstrate basis for infeasibility? N/A
5 SECTION V: CONTINUED ...
288
SECTION VII: LONG-TERM OPERATION AND MAINTENANCE
Did the Permittee upload to SMARTS a copy (e.g., screenshot) of the structural Stormwater Control Measure Operation and Maintenance database that shows all entries from the Reporting Period (see PCRs Provision E.3)? Yes No
SMARTS upload title: "PCRs Annual Report [insert reporting period] – Long-Term Operation and Maintenance"Did the Permittee upload to SMARTS information to demonstrate Performance Requirement No. 1 was applied to all applicable projects during the Reporting Period (including sample checklist)? SMARTS upload title: "PCRs Annual Report [insert reporting period] – Performance Req No1 Implementation" Yes No
SECTION VI: MITIGATION PROJECTS CONSTRUCTED FOR ALTERNATIVE COMPLIANCE SMARTS upload title: "PCRs Annual Report [insert reporting period] – Mitigation Projects" A summary description of mitigation projects constructed during the Reporting Period comparing the expected aggregate results of Alternative Compliance projects to the results that would otherwise have been achieved by meeting the numeric Performance Requirements on-site. The summary should quantitatively compare results. For example, if the Alternative Compliance project is mitigating for a project that could not fully meet Performance Requirement No. 3 onsite, then the summary should quantify the following: 1) onsite retention volume required by Performance Requirement No. 3, 2) volume of runoff actually retained on site, and 3) volume of runoff retained at the Alternative Compliance project site.  For public offsite mitigation projects, a summation of total offsite mitigation funds raised to date and a description (including location, general design concept, volume of water expected to be retained, and total estimated budget) of all pending public offsite mitigation projects Were there any mitigation projects constructed for Alternative Compliance during the Reporting Period? If yes, did the Permittee upload to SMARTS the below information? SECTION VIII: ADDITIONAL UPLOADS
Yes No
6 289

CITY OF BUELLTON

POST-CONSTRUCTION MANAGEMENT REQUIREMENTS FOR DEVELOPMENT PROJECTS IN THE CENTRAL COAST REGION RESOLUTION NO. R3-2013-0032
Section E Operation and Maintenance for Structural Stormwater Control Measures (SCM) O&M Location
(physical and/or
electronic)
Construction PCR Field Verification
Final Project Approval /
Occupancy
Operations & Maintenance
(O&M)
Plan Approval Plan/Agreement Name Phone Number
Hampton Inn
14-FDP-01 / CIBUE.140183.00
600 McMurrary Road, Buellton, CA 93427
PR4: Peak
Management
SDRR2,SDRR3,
WQT2, RR1, RR8,
RR9, PM1
(1) Direct Infiltration - Retention/Detention Basin (SCM-1) DMAs Drain to SCM Concrete or Asphalt (IMP-1-Overflow, IMP-4, IMP-6, IMP-7) Roof (Roof-1, Roof-2, Roof-3, Roof-4, Roof-5, Roof-6, Roof-7) (2) Self-Treating Areas -Landscape Area (LS-1, LS-2, LS-3, LS-4, LS-5, LS-6, LS-7, LS-8, LS-9, LS-10, LS-11, LS-12, LS-13, LS-14, LS-15, LS-16, LS-17, LS-18, LS-19, LS-20)(3) Self-Retaining Areas -Landscape Area (DMA SR-1, DMA SR-2, DMA SR 3, DMA SR-4, DMA SR-5)DMAs Drain to Self-Retaining AreasConcrete or Asphalt (IMP-1 to SR1, IMP-2 to SR-1, IMP-3 to SR-4, IMP-5 to SR-3, IMP-8 to SR-1) 5/4/18 Initial 8/17/17;
Follow-up: 4/9/18, 4/25/18,
5/18/18 6/16/17 7/28/16
Plan: Hard Copy-MNS
Engineer Project File & Electronic Copy -MNS Engineer Electronic File and City of Buellton PWD Electronic File James Flagg, Ocean Park Hotel BLT LLC (805) 544-0800 Private No Tilton Engineering
14-FDP-04 / CIBUE.150087
890 McMurray Road, Buellton, CA 93427
PR4: Peak
Management
SDRR2, SDRR4,
WQT1, RR1, RR8,
RR9, PM1
(1) Direct Infiltration - Stormtech Chamber MC-3500 (Underground Storage 1 & 2) DMAs Drain to SCMConcrete and Asphalt (Parking South, Parking North, Sidewalk South, Sidewalk North)Crushed Aggregate (Gravel South, Gravel North, Existing Concrete)(2) Self-Retaining Areas -Landscape Area (Landscape 12, Landscape 13, Landscape 14, Landscape 15, Landscape 16, Landscape 17)DMAs Drain to Self-Retaining AreasConcrete or Asphalt (Sidewalk Corner to Landscape 12, Sidewalk West to Landscape 14) 11/2/16 11/28/16 12/28/16 8/31/16 Plan: Hard Copy-MNS
Engineer Project File & Electronic Copy -MNS Engineer Electronic File and City of Buellton PWD Electronic File Todd Cooper-Tilton Engineering, Inc. (805) 688-2353 Private 10/31/17, 3/6/19 No Fig Mountain Brewery Expanison CIBU.160366
73/75 Industrail Way, Buellton, CA 93427
PR4: Peak Management
SSD2, WQT1, RR1, RR4-RR9, PM1
(1) Direct Infiltration - Stormtech Chamber MC-4500 (SCM-1 Underground Storage) DMAs Drain to SCM Concrete or Asphalt (P-1, P-2, P-3, TS-2, TS-3, TS-4, CONC 1, CONC 2, L-2)Landscape Area (L-4, L-5)Roof (BLD 1 East Half, BLD West Half and BLD 2 West Half) (2) Self-Treating Area -Landscape Area (L-1, L-3, L-6, L-7, L-8, BLD East Half)(3) Self-Retaining Area -Crushed Aggregate (Beer 2)Landscape Area (L-15) Plan: Hard CopyMNS/Terravant Engineer
Project File & Electronic Copy -MNS Engineer Electronic File and City of Buellton PWD Electronic File Jamie Dientenhofer (805) 694-2252 Private 270 Industrial Way
80000 / 200-155059-17001-07
270 IndustrialWay, Buellton, CA 93427
PR2: Water Quality
Treatment
WQT1, RR1, RR4-
RR9, PM1
(1) Direct Infiltration - Stormtech Chamber SC-160 (Underground Storage 1 & 2) DMAs Drain to SCMConcrete and Asphalt (AC P-1, ACP-2, ACP-3, C-2, C-3 & C-4)(2) Self-Treating Areas -Landscape Area (L-2 & L-3) 9/27/18 5/20/18 and 9/27/18 10/29/18 10/29/18 Plan: Hard Copy-Tetratech
Engineer Project File & Electronic Copy - Teratech Engineer Electronic File and City of Buellton PWD Electronic File John Peterson (805) 331-5932 Private 4/20/20 No Buellton 5 Acre
Building (aka The Network)
90044 / 155059-1701-08
Industrial Way, Buellton, CA 93427
PR4: Peak Management
SDRR2, WQT1 RR1, RR8, RR9, PM1
(1) Direct Infiltration - Existing Detention Basin (SCM-1) DMA's Drain to SCM Concrete and Asphalt (DMA 1, DMA 5, DMA 12, DMA 27)Roof (DMA 6, DMA 7, DMA 8, DMA 9, DMA 11)(2) Self-RetainingLandscaping Area (DMA 2, DMA 3, DMA 4, DMA 10, DMA 13, DMA 14, DMA 15, DMA 16, DMA 17, DMA 18, DMA 19, DMA 20, DMA 21, DMA 22, DMA 23, DMA 24, DMA 25, DMA 26, DMA 28) Plan: Hard Copy-Tetratech Engineer Project File & Electronic Copy - Teratech Engineer Electronic File and City of Buellton PWD Electronic File Gavin Moores (805) 692-2006 Private *SCM
Type
Code
Project Number (City # / MNS # /
Project Name TetraTech #)
Completion Date (MM/DD/YY)
SCM Description (Drainage Management Area [DMA] #)
SDRR1: Direct roof runoff into cisterns or rain barrels for reuseSDRR2: Direct roof runoff onto vegetation areasSDRR3: Direct runoff from sidewalks, walkways and/or patios onto vegetated areasSDRR4: Direct runoff from driveways and/or uncovered parking lots, onto vegetated areasSDRR5: Construct bike lanes, driveways, uncovered parking lots, sidewalks, walkways and patios with permeable surfacesWQT1: LID Treatment System - Harvesting and Use, Infiltration and Evapotranspiration SCM w/Hydraulic Sizing Criteria (Retain Stormwater Runoff- 85 percentile 24-hour storm event based on local rainfall data)WQT2: Biofiltration Treatment System (Treat Storm Water Runoff - 0.2 inches/hour intensity or 2 X's 85 percentile hourly rainfall for the applicable area, based on historical records of hourly rainfall depth)WQT3a: Non-Retention Treatment Systems w/Hydraulic Sizing Criteria - Volume Hydraulic Design Basis (Treat Stormwater Runoff - 85 percentile 24-hour storm event, based on local rainfall data) WQT3b: Non-Retention Treatment Systems w/Hydraulic Sizing Criteria - Flow Hydraulic Design Basis (Treat Storm Water Runoff - 0.2 inches/hour intensity or 2 X's 85 percentile hourly rainfall for the applicable area, based on historical records of hourly rainfall depth) RR1: Retain 95th Percentile Rainfall Event - Optimizing Infiltration via StorageRR2: Retain 95th Percentile Rainfall Event - Optimizing Infiltration via Rainfall HarvestingRR3: Retain 95th Percentile Rainfall Event - Optimizing Infiltration via EvapotranspirationRR4: LID - Site Assessment MeasuresRR5: LID - Site Design MeasuresRR6: LID - Delineation of discrete Drainage Management AreasRR7: LID - Undisturbed and Natural Landscape AreasRR8: LID: Structural Stormwater Control MeasuresRR9: Hydrologic Analysis and Structural Control Measuring SizingPM1: Post-development peak flows, discharge from the site, shall not exceed pre-project peak flows for the 2-10 year storm events.

Problems Identified
During Inspection
(including Vector or
Nuisance Problems)
O&M Responsible Party
SCM Type (List Applicable Codes*)
SCM ID Number
Project Address / Location
O&M
Funding Source
O&M
Maintenance Verification
290

CITY OF SOLVANG

POST-CONSTRUCTION MANAGEMENT REQUIREMENTS FOR DEVELOPMENT PROJECTS IN THE CENTRAL COAST REGION RESOLUTION NO. R3-2013-0032
Section E Operation and Maintenance for Structural SCM
Reporting Year 2021 - 2022
O&M Location
(physical and/or
electronic)
Construction
PCR Field
Verification
Final Project
Approval /
Occupancy O&M Plan Approval Plan/Agreement Name Phone Number The Merkantile PW 083
1980-1992 Old
Mission Road,
Solvang, CA
93463
PR4: Peak
Management
SDRR2,
SDRR4,
SDRR5, WQT1,
RR1, RR4-RR6,
RR8-RR9, PM1
(1) Bioretention Basin (SCM 34)
(2) Direct Infiltration
Permeable Pavement (SCM 46, SCM 47, SCM 48, SCM 49, SCM 50, SCM 51, SCM 52) DMAs Drain to SCM Roof (DMA 1, 10 to SCM 47, DMA 2, 9, 20 to SCM 52, DMA 3, 4, 8, 19, 28, 29 to SCM 34, DMA 5, 7, 21, 22 to SCM 46, DMA 6, 23, 26, 27 to SCM 51, DMA 11, 12 to SCM 48, DMA 13, 14, 15, 16 to SCM 49, DMA 17, 18 to SCM 50); Concrete or Asphalt (DMA 9 to SCM 52, DMA 10 to SCM 47, DMA 11-12 to SCM 48, DMA 12 to SCM 48); Pervious Concrete (DMA 46 to SCM 46, DMA 52 to SCM 52) Porous Asphalt (DMA 47 to SCM 47, DMA 48 to SCM 48, DMA 49 to SCM 49, DMA 50 to SCM 50, DMA 51 to SCM 51)
(3) Self-Treating Areas - Landscape Area (DMA 30, DMA 32, DMA 33, DMA 40, DMA 41, DMA 42, DMA 43, DMA 44, DMA 45)
(4) Self-Retaining Areas - Landscape Area (DMA 31, DMA 34, DMA 35, DMA 36, DMA 37, DMA 38, DMA 39) DMAs Drain to Self-Retaining Area Concrete Asphalt (DMA 24 to DMA 38, DMA 25 to DMA 39) 7/10/20 6/24/20 8/30/20 3/30/20 Refer to SWCP Joshua Richman (805) 350-1791 Private Yes 170192 Ken &
Jackie
Gruendyke N/A
1514 Kronborg
Drive Solvang,
CA 93463
PR1: Site
Design and
Runoff
Reduction SDRR2 N/A 1/4/18 1/4/18 N/A N/A - Tier 1 Project N/A - Tier 1 Project Ken & Jackie
Gruendyke (805) 688-8183 Private N/A
CIP - Pickleball
Court PW 160
Hans Christian
Anderson Park
PR1: Site
Design and
Runoff
Reduction SDRR3 N/A 4/30/21 5/10/21 N/A N/A - Tier 1 Project N/A - Tier 1 Project City of Solvang (805) 688-5575 City N/A 1731/1735
Laurel Avenue PW 134
1731/1735
Laurel Avenue,
Solvang, CA
93463
PR2: Water
Quality
Treatment
SDRR2,
SDRR3,
SDRR4, WQT1
(1) Direct Infiltration - Subsurface Infiltration Storage Basin (SCM 1-B, SCM 2-B, SCM 3- B)
(4) Self-Retaining Areas (1-SR)
(5) Self-Retaining Areas (2-SR)
(6) Self-Retaining Areas (3-SR)
(7) Self-Retaining Areas (4-SR) 7/12/21 MNS Electronic File Jake Rodriguez (307) 200-9242 Private 539 Alisal Road PW 114
539 Alisal Road,
Solvang, CA
93463
PR2: Water
Quality
Treatment
SDRR1,
SDRR2,
SDRR4,
SDRR5, WQT2
(1) Bioretention Basin (SCM- 1) DMAs Drain to SCM Roof (DMA1), Concrete/Asphalt (DMA 3 and DMA 4)
(2) Bioretention Basin (SCM-2) DMAs Drain to SCM Roof (DMA 2), Concrete/Asphalt (DMA 5)
(3) Self-Retaining Areas - Pervious Pavers (DMA 6)
(4) Self-Treating Areas - Landscape Areas (DMA 7, DMA 8, DMA 9) 8/9/21 MNS Electronic File Jake Rodriguez (307) 200-9242 Private Solvang Festival
Theaterfest PW 162
433 Second
Street Solvang,
CA 93463
PR1: Site
Design and
Runoff
Reduction SDRR5 (1) Direct Infiltration - Permable Pavement N/A - Tier 1 Project N/A - Tier 1 Project Solvang Festival
Theater (Executive
Director) (805) 686-1789 Private N/A
670 Alamo
Pintado Rd PW 168
670 Alamo
Pintado Road,
Solvang, CA
93463
PR4: Peak
Management
SDRR2,
SDRR3,
SDRR5, WQT1,
WQT2, RR5-
RR6, RR8-RR9,
PM1
(1) Direct Infiltration - Subsurface Storage Chambers-Stormtech Chambers MC-3500 (SCM 1) DMAs Drain to SCM Concrete (DMA 1, DMA 11)
(2) Bioretention Basin (SCM- 2) DMAs Drain to SCM Concrete (DMA 1, DMA 8), Roof (DMA 13)
(3) Bioretention Basin (SCM- 3) DMAs Drain to SCM Roof (DMA 21) (4) Bioretention Basin (SCM- 4) DMAs Drain to SCM Roof (DMA 22), Concrete (DMA 26) (5) Bioretention Basin (SCM- 5) DMAs Drain to SCM Roof (DMA-23)Concrete (DMA 27)
(6) Bioretention Basin (SCM-6) DMAs Drain to SCM Roof (DMA 24), Concrete (DMA 28)
(7) Bioretention Basin (SCM-7) DMAs Drain to SCM Roof (DMA 25) Concrete (DMA 29)
(8) Self-Retaining Areas - Pervious Pavers (DMA 2, DMA 6, DMA 10, DMA 16, DMA 17, DMA 18, DMA 19, DMA 20); Landscape Areas (DMA 31, DMA 33) DMAs Drain to Self-Retaining Areas Concrete (DMA 30 Drains to DMA 31; and DMA 32 Drains to DMA 33)
(9) Self-Treating Areas - Landscape Areas (DMA 5, DMA 7, DMA 9, DMA 12, DMA 14, DMA 15, DMA 34)
Darkstar
Development, LLC
Erik Vasquez (805)275-1711 Private
1546
Copenhagen
Driv -3 Vacation
Rentals
GP21-005 /
PW 175
1546
Copenhagen
Drive, Solvang,
CA 93463
PR1: Site
Design and
Runoff
Reduction
SDRR2, SDRR4
WQT2 (1) Bioretention Basin N/A - Tier 1 Project N/A - Tier 1 Project Jake Rodriguez (307) 200-9242 Private N/A Project
Number
Project Name (City #)
Completion Date (MM/DD/YY)
SDRR1: Direct roof runoff into cisterns or rain barrels for reuse SDRR2: Direct roof runoff onto vegetation areas
SDRR3: Direct runoff from sidewalks, walkways and/or patios onto vegetated areas SDRR4: Direct runoff from driveways and/or uncovered parking lots, onto vegetated areas SDRR5: Construct bike lanes, driveways, uncovered parking lots, sidewalks, walkways and patios with permeable surfaces WQT1: LID Treatment System - Harvesting and Use, Infiltration and Evapotranspiration SCM w/Hydraulic Sizing Criteria (Retain Stormwater Runoff- 85 percentile 24-hour storm event based on local rainfall data) WQT2: Biofiltration Treatment System (Treat Storm Water Runoff - 0.2 inches/hour intensity or 2 X's 85 percentile hourly rainfall for the applicable area, based on historical records of hourly rainfall depth) WQT3a: Non-Retention Treatment Systems w/Hydraulic Sizing Criteria - Volume Hydraulic Design Basis (Treat Stormwater Runoff - 85 percentile 24-hour storm event, based on local rainfall data) WQT3b: Non-Retention Treatment Systems w/Hydraulic Sizing Criteria - Flow Hydraulic Design Basis (Treat Storm Water Runoff - 0.2 inches/hour intensity or 2 X's 85 percentile hourly rainfall for the applicable area, based on historical records of hourly rainfall depth) RR1: Retain 95th Percentile Rainfall Event - Optimizing Infiltration via Storage RR2: Retain 95th Percentile Rainfall Event - Optimizing Infiltration via Rainfall Harvesting RR3: Retain 95th Percentile Rainfall Event - Optimizing Infiltration via Evapotranspiration RR4: LID - Site Assessment Measures
RR5: LID - Site Design Measures
RR6: LID - Delineation of discrete Drainage Management Areas RR7: LID - Undisturbed and Natural Landscape Areas
RR8: LID: Structural Stormwater Control Measures
RR9: Hydrologic Analysis and Structural Control Measuring Sizing *SCM
Type
Code
Problems Identified
During Inspection
(including Vector or
Nuisance Problems)
O&M Responsible Party
SCM Type
(List Applicable
PCR Category Codes*)
Project
Address /
Location
O&M
Funding Source
O&M
Maintenance
SCM Identification and Description Verification
291
Report Summary Text File ‐ Auto‐generated by SMARTS on 10/06/2022 09:31:52 Name of Report: Central Coast Post‐Construction Stormwater Requirements Annual Reporting 2021 ‐ 2022 Annual
Certifier Name: Rose Hess
Certifier Title: Director of Public Works
Certifier Password Hash:
77ed326cf2b5934f9bbef417d907d58f228c0b246ec335f5e2cf05a210f3246d Certifier User Account ID: 626600
Certification Computer IP: 198.143.34.16
Certification Executed On:

WARNING ‐ Unable to Retrieve Certifier Details or Confirmation Number 292

CITY COUNCIL STAFF REPORT
AGENDA ITEM #8
Meeting Date: November 28, 2022
SUBJECT: Discussion and Possible Action to approve the Marketing Manager, Community Service Officer (CSO) (2 PTE), Planning Manager and Human Resource Manager (PT) Job descriptions and to approve revised Unrepresented Employees Pay Range schedule
PREPARED BY: Wendy Berry, Administrative Services Director DISCUSSION: The following positions were included in the 2022-2023 budget and will help bring the organization back to preCOVID-19 staffing levels. The job descriptions had not been previously approved by Council.

On February 14, 2022, the Tourism Advisory Committee’s (TAC) recommendation was to hire a full time Marketing Director. On March 14, 2022, your council directed staff to return with a plan to implement the TAC’s recommendation to hire an in-house Marketing Coordinator/Director. The Marketing and Events Manager position Range 129 was approved within the 2022/2023 biannual budget on June 27, 2022 on the Unrepresented Salary Range titled Marketing and Events Manager with a salary from $6,389.00 to $7,989.00 per month. The position is currently filled.

The Community Service Officer, two part-time unbenefited positions, were approved by your Council on May 23, 2022 to provide oversight within the downtown areas during peak hours. Both positions would work under 20 hours each. These part time positions were included in the 2022-2023 adopted budget for $59,787.00, however this position needs to be included on the Unrepresented Salary Range Schedule as Range 105 $20.84-26.05 per hour. To date, these positions have not been filled.

The Planning Manager position is an alternative to having a full-time Community Development Director Position that was filled prior to COVID-19. Currently, there is one full time employee in the Planning Department along with a part -time contracted Community Development Director. This position is currently filled by an Acting Planning Manager.

The Human Resource Manager (PT) position is an alternative to a full time HR Manager. This is a parttime benefited position. This position will assist the Administrative Services Director with HR functions.

This position is not currently filled.

ALTERNATIVES:

Do not approve the job descriptions and direct staff to look at alternative options.

FISCAL IMPACT:

There are no fiscal impacts with the approval of the job descriptions. Funding for all of the positions was included in the current budget.

ATTACHMENTS:

A – Marketing and Events Manager Job Description
B – Community Service Officer (PT) Job Description
C – Planning Manager Job Description
D – Human Resource Manager (PT) Job Description
E – Unrepresented Salary Range Schedule
293

CITY OF SOLVANG

JOB DESCRIPTION

MARKETING AND EVENTS MANAGER
This is not an individualized job description. It defines the general character and scope of responsibilities. It is not intended to describe and does not necessarily list every duty for a given position.

DEFINITION
Under the policy direction of the City Manager, the Marketing Manager will manage operations and activities for Solvang USA/Visit Solvang including marketing contract management, Visitor Center contract management, sales, special events, and budgeting specific to tourism. All programs are designed to position Solvang as a premier, year-round vacation destination by attracting visitors to the area, increasing occupancy rates and tourism spending, and maximizing the number of offseason and return visitor trips. Booking leisure business into the hotels is of great importance as this is the majority priority of this role. This position is classified as an “at-will” position.

EXAMPLES OF DUTIES
• Serve as the Clerk for Tourism Advisory Committee
• Create and manage a tourism marketing & operations budget • Build brand presence for Solvang and increase awareness • Oversee and integrate all aspects of marketing and communication programs for Solvang:
• Advertising, website, digital and social media management, collateral development, public relations, partnership, and research
• Setting marketing strategy that supports strategic imperative and goals • Working with Marketing Consultant, create, update and maintain content for website • Develop and oversee systems for tracking and reporting marketing activities • Coordinate a tradeshow program
• Attend key events
• Conduct research for economic impact of tourism and program effectiveness • Manage stakeholder, partner and supplier relations
• Drive leisure to the hotels and resorts
• Drive visitors to local shops and restaurants
• Tracking and reporting out on measurable outcomes from marketing communication activities • Answer the Solvang USA tourism phone line
• Act as a liaison between event producers and City of Solvang • Work with the Julefest committee to help create the annual event

ESSENTIAL FUNCTIONS
• Proficient use of Microsoft Office programs, such as MS Word, MS Excel, and PowerPoint; experience with CRM (customer relationship management) software preferred, but not required
• Excellent communication skills, both written and oral • Excellent public speaking and presentation skills
• Exceptional customer service skills
• Ability to work and make decisions proactively, take the initiative, prioritize, plan and meet deadlines
Attachment A
294
• Comfortable collaborating and working with a team
• Demonstrated knowledge of the tourism industry, its vocabulary, and its unique sales and marketing needs
• Solid organizational skills and ability to multitask
• Ability to work evenings and weekends and be able to travel as necessary

LICENSE REQUIRED
Possession of a valid California Driver’s license.

PHYSICAL DEMANDS
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL REQUIREMENTS
Strength: Light-exert force to 20 pounds occasionally, or 10 pounds frequently, or negligible force constantly to lift, carry, push, pull or move objects; May involve significant standing, walking, pushing and/or pulling; Constant sitting, Frequent fingering, typing and frequent extension of the neck upward, downward and side to side; Occasional standing, walking, bending, stooping, crouching, pushing, pulling, twisting at the waist, handling, gripping, grasping, reaching at, above and below shoulder level; On rare occasion, kneeling, climbing stairs and ladders.

Vision: Visual acuity which could be corrected sufficiently to perform the essential functions of the position.

Hearing: Effectively hear/comprehend oral instructions and communication.

ENVIRONMENTAL CONDITIONS
Works indoors and outdoors constantly; Constantly uses a computer; Occasionally is exposed to dust

EDUCATION AND EXPERIENCE
• Bachelor’s degree in business, hospitality and tourism, marketing, communications, or public relations.
• Five (5) years of experience in hotel, hospitality and tourism, economic development, CVB sales, and management. CVB experience is preferred but not required. • Three (3) years of management experience
This is to acknowledge that I have received a copy of this job description and understand its contents.

Employee Signature Date
CC: Approval XXXXX
295
Community Service Officer

CITY OF SOLVANG

JOB DESCRIPTION
(Part-Time)
This is not an individualized job description. It defines the general character and scope of responsibilities.

It is not intended to describe and does not necessarily define every duty for a position.

DEFINITION
Community Service Officers (CSOs) are responsible for performing a variety of duties to assist other city divisions, provide customer service, crime prevention outreach, and enforce the Solvang Municipal Code. The CSO position is a non-sworn civilian position.

Community Service Officers serve as "goodwill ambassadors" for public safety by providing high quality customer service to the public, including the business community.

Under the general direction of the Planning Manager or their designee, CSOs provide uniformed foot patrols of the city, including the Tourist Related Commercial (TRC) zone and other commercial zones, city parks, and other areas to promote public safety. The Community Service Officer may provide support during special events.

POSITION CLASSIFICATION
Part-time position not to exceed 20 hours per week and excluded from the represented bargaining unit. Hourly, At-Will Employment. No health and welfare, or retirement benefits are provided.

LICENSE REQUIRED
Possession of an appropriate valid California driver’s license.

ESSENTIAL DUTIES
Duties may include, but are not limited to the following:
• Patrol the commercial districts, particularly the Tourist Related Commercial (TRC) zone, during weekends and as needed to provide a highly visible city presence to address minor violations and to assist the public.
• Perform routine checks of City owned property, such as public parks, to deter and address minor disturbances and violations of the city code. • Assist with the administration of community outreach and education programs to encourage cooperation in achieving compliance with the Solvang Municipal Code and other regulations.
• Report serious violations to law enforcement and city leadership. • Issue administrative citations, parking citations, and conduct parking enforcement as directed.
• Assist other city staff with community events as necessary. • Performs other related duties as assigned.

ESSENTIAL FUNCTIONS
• Meets the physical requirements necessary to perform required duties safely and effectively.
• Ability to communicate verbally and in writing in a concise and professional manner. • Practice safe work procedures necessary to protect the employee, fellow workers, and the public.
• Properly operate City owned vehicles.

Attachment B
296

ESSENTIAL FUNCTIONS CONTINUED
• Understand and follow oral and written instructions.
• Establish and maintain effective work relationships with those contacted in the performance of required duties.
• Keep accurate records.
• Maintain a professional appearance.

PHYSICAL REQUIREMENTS
Strength: Heavy - exert force of 50-100 pounds occasionally, 25-50 pounds frequently, or 10-20 pounds constantly to lift, carry, push pull or move object; Frequent standing, walking, bending, stooping, crouching, handling, gripping, grasping; Occasional to frequent reaching at, above and below shoulder level, extending neck upward, downward and side to side, pushing, pulling; Occasional sitting, climbing stairs, ladders, scaffolding, twisting at the waist, crawling, kneeling.

Vision: Visual acuity which could be corrected sufficiently to perform the essential functions of the position; average depth perception needed.

Hearing: Effectively hear/comprehend oral instructions and communication, equipment noise and traffic noise.

WORKING CONDITIONS
Frequently to constantly works outdoors; occasionally works indoors. Frequently interacts with the public and business community. Frequently walks a foot patrol and stands for long periods of time. Frequently communicates in-person, by phone, and email.

EDUCATION AND EXPERIENCE
High School diploma or equivalent required. The ability to read, write, and communicate at a level sufficient to carry out assigned duties.

This is to acknowledge that I have received a copy of this job description and understand its contents.

__________________________ _______________________
Employee Signature Date
CC Approval XXXXX
297

CITY OF SOLVANG

JOB DESCRIPTION

PLANNING MANAGER

DEFINITION
Under general direction of the City Manager, who will direct the City’s current and long-range planning services, organize, manage, direct the operations of the Planning Division. The planning Manager will also bring a depth of experience in permitting, land use planning, public planning, and related policies and procedures, including NEPA, CEQA, environmental laws, codes and practices. The Planning Manager is responsible for supervision of professional, technical and clerical staff. The Planning Manager serves as a staff liaison to the Planning Commission and Design Review Committee and attends Planning Commission meetings, Council meetings and a variety of community meetings. The Planning Manager provides proper tools, support and assistance to staff ensuring the municipal code is applied to planning projects in a consistent and fair manner. Their role enables the city to develop in an orderly manner to promote and protect public health, safety, comfort and general welfare of residents and workers in Solvang. This position is classified as an “at-will” position.

EXAMPLES OF DUTIES
• Supervises, plans, organizes, and reviews work of professional, technical, and clerical subordinates and provides administrative supervision to Planning Division. • Supervises, directs, and coordinates various programs: general plan and specific plan development, administration and maintenance, development and design review, zoning administration, community planning, environmental planning, annexations and land subdivisions, etc.
• Manages professional contracts and agreements with consultant staff and associated scopes of work.
• Assists in developing long-range plans and objectives for community development programs. • Prepares annual budget and performs other administrative work including compiling for current planning caseload statistics, interprets planning and zoning regulations and department policy and procedures, etc.
• Represents the department at public meetings regarding planning and zoning matters to the Planning Commission, various citizen groups, elected officials, executive leadership, etc. • Recommends the selection, placement, training and supervision of other employees; reviews and evaluates performance and recommends personnel action. • Acts as department liaison between other City departments, councils, boards and commissions.
• Confers with owners, architects, and engineers regarding design, construction practices, etc. • Attends Planning Commission and City Council meetings and makes oral presentations.

ESSENTIAL FUNCTIONS
• Practice the basic principles and practices of urban planning and development. • Has a Basic understanding of the California Environmental Quality Act. • Ability to read and interpret site and building plans. • Displays efficiency in word processing programs (WORD) and spreadsheets (EXCEL). • Understands and carries out oral and written directions • Has knowledge of principles and procedures of record keeping This is not an individualized job description. It defines the general character and scope of responsibilities. It is not intended to describe and does not necessarily list every duty for a given position.

Attachment C
298

LICENSE REQUIRED
Possession of a valid California Driver’s license.

PHYSICAL DEMANDS
Works indoors constantly; Constantly uses a computer; On occasion is exposed to dust

Vision: Visual acuity which could be corrected sufficiently to perform the essential functions of the position.

Hearing: Effectively hear/comprehend oral instructions and communication.

EDUCATION AND EXPERIENCE
• Ideally, five years of professional planning experience, including several years of experience leading others and managing business programs and functions; and • Graduation from an accredited college or university with a bachelor’s degree in planning or a related field.
• An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. • A Master's degree in planning or public administration is desired. • Current technical/professional knowledge of complex principles, methods, standards and techniques associated with the scope of work of a recognized profession, such as:
• Principles and practices of urban planning, CEQA, Subdivision Map Act and local, state and federal laws and regulations relating to planning, land use zoning, land division, and environmental review; principles and practices of effective management and supervision. • Principles of budgeting and preparation of administrative reports. • Geographic Information Systems (GIS) or other mapping software. • Effective verbal and interpersonal communication skills. • Microsoft Office Suite (or equivalent).
• Use computer and other office equipment effectively.
• Desired licenses and/or certifications associated with the assignment, such as:
• American Institute of Certified Planners (AICP)
This is to acknowledge that I have received a copy of this job description and understand its contents.

Employee Signature Date
CC approved: XXXXXXX
299

CITY OF SOLVANG

JOB DESCRIPTION

HUMAN RESOURCE MANAGER (PT)

DEFINITION
Receives general direction from the City Manager, and/or Director of Administrative Services.

Under administrative direction, performs complex and varied technical, professional, and confidential work required to administer human resources programs, including recruitment, job analysis and classification, compensation, benefits administration, workers’ compensation, risk analysis, training and development, and employee and labor relations; provides consulting services to City departments, executive leadership, and officials related to all aspects of human resources programs and activities; performs related work as required.

May exercise direct supervisor over lower-level management, administrative, and confidential staff. Provides technical and work/process direction to all City managers and department staff in human resources functions. Successful performance of the work requires the frequent use of tact, discretion, and independent judgment, knowledge of departmental and City activities, and extensive staff, public, and organizational contact. The incumbent must independently demonstrate a full understanding of and ensure compliance with applicable Federal and State laws as well as City policies and procedures. This position is classified as an “at-will” position.

EXAMPLES OF DUTIES
Depending upon assignment, duties may include, but are not limited to, the following:
• Coordinates and implements recruitment processes for City departments; confers with departments to ascertain departmental needs; coordinates and/or produces recruitment flyers and position announcements; screens resumes and applications; identifies qualified applicants. • Organizes and administers oral and written examinations and results, including compiling test scores, preparing eligibility lists and candidate information, coordinating and/or conducting interviews, assisting departments in extending job offers, and coordinating follow-up preemployment testing; monitors the hiring process and/or testing processes to assure adherence to applicable human resources policies.
• Conducts salary studies, research salary and benefit information for use in the collective bargaining process, budget preparation, and cost analysis. • Administers the City’s multi-tiered employee benefits programs, including plans such as retirement, health, life, dental, vision, long-term disability, employee assistance program, and Consolidated Omnibus Budget Reconciliation Act (COBRA); acts as liaison to various third-party benefits administrators, pension organizations, benefits brokers, and health carriers; reviews benefit invoices and balances with general ledger.
• Collects and compiles human resources data; prepares or assists in the preparation of monthly, quarterly, and year-end human resources, legal, summary, and technical reports, as directed.
• Makes recommendations for the development and revision of human resources documents, procedures, and forms; assists in the development of policies, regulations, and procedures. • Monitors changes in laws, regulations, and technology that may affect human resources operations; implements policy and procedural changes as required.

This is not an individualized job description. It defines the general character and scope of responsibilities. It is not intended to describe and does not necessarily list every duty for a given position.

Attachment D
300
• Schedules and conducts new employee orientations; provides education and programs to enhance employee onboarding processes and systems, informs new employees of benefit programs, policies, and related enrollment information, supports department managers and supervisors the development and administration of staffing plans and integrating new employees.
• Conducts City-wide open enrollment for benefits; prepares open enrollment benefit materials and literature, facilitates employee information session related to benefits. • Administers a comprehensive leave management program ensuring legal compliance; reviews and analyzes leave applications; makes recommendations and develops employer response; interprets City policies and procedures, and local, State, and Federal laws with regards to benefit and paid and unpaid time off options for employees; educates employees and managers on policy and legal compliance regarding leaves of absence. • Administers the workers’ compensation claims management function; processes insurance claims submitted; monitors accepted claims prior to closure; provides information to claimants, attorneys, and workers’ compensation carrier; assists employees in resolving issues related to workers’ compensation, safety, and health; maintains accurate databases; prepares reports and other related documentation.
• Assists employees and management with the interpretation and correct application of City policies, procedures, and programs, and Memorandum of Understanding (MOU); provides advice and assistance regarding employment issues; investigates employee complaints. • Coordinates employee counseling, grievance, hearing, discipline, etc. • May act as back-up for Risk Manager.
• Represents the City in a wide variety of meetings with local community groups, professional associations, etc.; attends meetings, conferences, and seminars; makes public presentations.

ESSENTIAL FUNCTIONS
• Assist with day-to-day operations of HR functions and duties. • Compile and update employee records and HR database.
• Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc.). • Deal with employee requests regarding human resources issues, rules, and regulations • Properly handle complaints and grievance procedures.
• Coordinate communication with candidates and schedule interviews, assist recruiters if necessary.
• Conduct initial orientation to newly hired employees and process all employee forms. • Knowledge of laws, regulations and technology that affects human resource operations. • Ability to implement policy and procedural changes from changes in laws, regulations, and technology that affects human resources operations.

LICENSE REQUIRED
Possession of a valid California Driver’s license.

PHYSICAL DEMANDS
Works indoors constantly; Constantly uses a computer; On occasion exposed to dust.

PHYSICAL REQUIREMENTS
Strength: Light-exert force to 20 pounds occasionally, or 10 pounds frequently, or negligible force constantly to lift, carry, push, pull or move objects; May involve significant standing, walking, 301
pushing and/or pulling; Constant sitting, Frequent fingering, typing and frequent extension of the neck upward, downward and side to side; Occasional standing, walking, bending, stooping, crouching, pushing, pulling, twisting at the waist, handling, gripping, grasping, reaching at, above and below shoulder level; On rare occasion, kneeling, climbing stairs and ladders.

Vision: Visual acuity which could be corrected sufficiently to perform the essential functions of the position.

Hearing: Effectively hear/comprehend oral instructions and communication.

EDUCATION AND EXPERIENCE
• Ideally, four years of progressively responsible experience in the field of human resources/personnel administration, and one year of supervisory responsibilities; and • Graduation from an accredited college or university with a bachelor's degree in human resources, public administration, business, industrial relations or a related field; and/or • An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. • Current technical/professional knowledge of complex principles, methods, standards and techniques associated with the scope of work of a recognized profession, such as: Laws, rules and regulations concerning the operation of municipal government human resource systems and programs, labor and employee relations, etc.
• Recruitment, selection, classification and compensation, job analyses, performance evaluation, grievance, risk management, worker's compensation, etc. • Negotiations and labor relations; organizational training; organizational development; policy and procedures; etc.
• Effective verbal and interpersonal communication skills. • Microsoft Office Suite (or equivalent).
• Use computer and other office equipment effectively.
• Desired licenses and/or certifications associated with the assignment, such as: SPHR, from SHRM, IPMA, etc.

This is to acknowledge that I have received a copy of this job description and understand its contents.

Employee Signature Date
CC approved:XXXXXXXX
302
COLA 1.0400
Position Range Step 1 Step 2 Step 3 Step 4 Step 5 Step 1 Step 2 Step 3 Step 4 Step 5 Community Services Officer (PT) 105 20.84$ 22.16$ 23.47$ 24.76$ 26.05$ $ 3,612.27 $ 3,841.07 $ 4,068.13 $ 4,291.73 $ 4,515.33 114 25.47$ 27.07$ 28.63$ 30.24$ 31.80$ $ 4,414.80 $ 4,692.13 $ 4,962.53 $ 5,241.60 $ 5,512.00 Marketing and Events Manager 129 36.86$ 39.20$ 41.48$ 43.77$ 46.09$ $ 6,389.07 $ 6,794.67 $ 7,189.87 $ 7,586.80 $ 7,988.93 131 38.71$ 41.14$ 43.56$ 45.98$ 48.39$ $ 6,709.73 $ 7,130.93 $ 7,550.40 $ 7,969.87 $ 8,387.60 132 39.70$ 42.16$ 44.65$ 47.16$ 49.61$ $ 6,881.33 $ 7,307.73 $ 7,739.33 $ 8,174.40 $ 8,599.07 133 40.66$ 43.21$ 45.78$ 48.32$ 50.85$ $ 7,047.73 $ 7,489.73 $ 7,935.20 $ 8,375.47 $ 8,814.00 Management Analyst 134 41.69$ 44.31$ 46.91$ 49.51$ 52.10$ $ 7,226.27 $ 7,680.40 $ 8,131.07 $ 8,581.73 $ 9,030.67 Human Resources Manager 134 41.69$ 44.31$ 46.91$ 49.51$ 52.10$ $ 7,226.27 $ 7,680.40 $ 8,131.07 $ 8,581.73 $ 9,030.67 135 42.74$ 45.43$ 48.08$ 50.74$ 53.39$ $ 7,408.27 $ 7,874.53 $ 8,333.87 $ 8,794.93 $ 9,254.27 136 43.79$ 46.57$ 49.31$ 52.01$ 54.77$ $ 7,590.27 $ 8,072.13 $ 8,547.07 $ 9,015.07 $ 9,493.47 137 44.92$ 47.73$ 50.53$ 53.33$ 56.13$ $ 7,786.13 $ 8,273.20 $ 8,758.53 $ 9,243.87 $ 9,729.20 138 46.05$ 48.89$ 51.76$ 54.66$ 57.54$ $ 7,982.00 $ 8,474.27 $ 8,971.73 $ 9,474.40 $ 9,973.60 139 47.21$ 50.13$ 53.07$ 56.02$ 58.98$ $ 8,183.07 $ 8,689.20 $ 9,198.80 $ 9,710.13 $ 10,223.20 140 48.36$ 51.36$ 54.38$ 57.41$ 60.40$ $ 8,382.40 $ 8,902.40 $ 9,425.87 $ 9,951.07 $ 10,469.33 140 48.36$ 51.36$ 54.38$ 57.41$ 60.40$ $ 8,382.40 $ 8,902.40 $ 9,425.87 $ 9,951.07 $ 10,469.33 141 49.52$ 52.62$ 55.76$ 58.81$ 61.92$ $ 8,583.47 $ 9,120.80 $ 9,665.07 $ 10,193.73 $ 10,732.80 Planning Manager 142 50.79$ 53.94$ 57.13$ 60.30$ 63.48$ $ 8,803.60 $ 9,349.60 $ 9,902.53 $ 10,452.00 $ 11,003.20 City Clerk 142 50.79$ 53.94$ 57.13$ 60.30$ 63.48$ $ 8,803.60 $ 9,349.60 $ 9,902.53 $ 10,452.00 $ 11,003.20 143 52.03$ 55.31$ 58.56$ 61.83$ 65.07$ $ 9,018.53 $ 9,587.07 $ 10,150.40 $ 10,717.20 $ 11,278.80 Administrative Services Director 144 53.37$ 56.70$ 60.04$ 63.38$ 66.72$ $ 9,250.80 $ 9,828.00 $ 10,406.93 $ 10,985.87 $ 11,564.80 Planning Director 144 53.37$ 56.70$ 60.04$ 63.38$ 66.72$ $ 9,250.80 $ 9,828.00 $ 10,406.93 $ 10,985.87 $ 11,564.80 Public Works Director/City Engineer 144 53.37$ 56.70$ 60.04$ 63.38$ 66.72$ $ 9,250.80 $ 9,828.00 $ 10,406.93 $ 10,985.87 $ 11,564.80 Utilities Director 144 53.37$ 56.70$ 60.04$ 63.38$ 66.72$ $ 9,250.80 $ 9,828.00 $ 10,406.93 $ 10,985.87 $ 11,564.80 145 54.68$ 58.09$ 61.54$ 64.96$ 68.41$ $ 9,477.87 $ 10,068.93 $ 10,666.93 $ 11,259.73 $ 11,857.73 151 61.68$ 65.52$ 69.38$ 73.24$ 77.11$ $ 10,691.20 $ 11,356.80 $ 12,025.87 $ 12,694.93 $ 13,365.73 City Manager 1001 -$ -$ -$ -$ 84.13$ $ - $ - -$ -$ $ 14,582.53 Employees are paid based on hourly rate schedule. Figures may vary slightly due to rounding.

Ann Date: 8/1/22
2022-23 Hourly 2022-23 Monthly

UNREPRESENTED EMPLOYEES PAY RANGE SCHEDULE PROPOSED
Attachment E
303
Agenda Item: 9
Solvang City Council STAFF REPORT
PREPARED BY: Brad Vidro, City Manager
Jose Acosta, Utilities Director
MEETING DATE: November 28, 2022
SUBJECT: Reallocation of Funds to Complete USDA Grant Application Process.

RECOMMENDATION:

1. Approve reallocation of funds in the amount of $181,712 to complete the USDA grant writing process.

2. Authorize the Mayor to execute Amendment 1 to the agreement with Carollo Engineers for completion of a Preliminary Engineering Report for submittal to USDA

3. Authorize the Mayor to execute Amendment 6 to the agreement with Meridian Consultants to complete the necessary environmental documents
DISCUSSION:

At the March 28, 2022, meeting Council approved a professional services agreement (PSA) with Carollo Engineers for grant writing services. Council also approved the City Manager to execute contract amendments as necessary. Based on the grant identified the contract will need to be amended to complete the application process. Time is of the essence to keep the momentum moving on this project as USDA has stated all documents must be submitted by March 2023 to ensure the City’s potential approval status does not change after this date, based on census information used by USDA to approve this grant application.

Carollo has been collaborating with City staff in investigating grant and loan opportunities to support the needed upgrades for the wastewater treatment plant (WWTP). Recently, available grants have been identified through the United States Department of Agriculture (USDA). This grant has an opportunity for up to 45% grant funding and low interest loan for the remainder of the project costs. In order to apply for the grant, the City must complete a preliminary engineering report (PER) that follows the USDA template. The attached amendment to the PSA with Carollo includes their proposal which outlines the scope and fees to complete the PER and submit to the USDA.

USDA is also requiring the completion of environmental compliance reports. The two reports which will need to be completed are an Initial Study (IS)/Mitigated Negative Declaration (MND) pursuant to California Environmental Quality Act (CEQA) and environmental documentation requirements of the National Environmental Policy Act (NEPA).

USDA has indicated the reports must be submitted by March 2023, before new regulations can take effect that may limit the City’s eligibility for the grant funding. Carollo will submit the draft report to USDA by February 1, 2023. Review and comment by USDA are outside of Carollo’s ability to control, however, the final report will be submitted within 30 days of receiving comments from the USDA.

Carollo has submitted a proposal for completing the PER and USDA application process, the amount for this proposal is $94,412.
304
Meridian Consultants has been contacted as the consultant to complete the CEQA and NEPA environmental documentation requirements. The estimate not-to-exceed budget to compete the scope of work identified is $87,300. The breaks down to $29,520 to complete the CEQA documentation and $57,780 to complete the NEPA documentation. Both environmental documents will need to be completed at some point through the project completion process. The attached amendment to the PSA with Meridian includes their proposal which outlines the scope and fees to complete the CEQA and NEPA.

Currently, the FY 2022-23 WWTP Capital Expense Budget has $900,000 available for the WWTP Water Quality Project – Phases II & III. We are not going to use the full amount budgeted for this project and would like to reallocate $181,712 to the Carrollo Grant Writing Services project. This will not change the originally approved budgeted amount in this account, no budget adjustment will be necessary.

ALTERNATIVES:

Should the Council not approve the reallocation of funds, the City will miss out on the opportunity for possible partial grant funding.

FISCAL IMPACT:

The fiscal impact would be a reallocation of funds in the amount of $181,712 from the WWTP Capital Expense budget to the WWTP Grant Writing Services project.

ATTACHMENTS:

A – Carollo Engineers Inc Amendment 1
B – Meridian Consultants LLC Amendment 6
305
AMENDMENT NO. 1
to the WWTP Grant Writing Agreement with
CAROLLO ENGINEERS INC.

THIS FIRST AMENDMENT is made and entered into this 28th day of November, 2022 between the CITY OF SOLVANG, a municipal corporation and Charter City (City) and CAROLLO ENGINIEERS INC. a California Corporation (Contractor). In consideration of the mutual covenants and conditions set forth in the original WWTP Grant Writing Professional Services Agreement dated, April 15, 2022, this First Amendment is for completion of the United States Department of Agriculture (USDA) grant application. Included in this scope of work is the completion of a Preliminary Engineering Report (PER), completion and submittal of the USDA application, and collaboration with the City on project management for this grant application.

The scope of services and fees are described in the attached Exhibit A.

All remaining portions of the original Professional Services Agreement shall remain in full force and effect.

CITY OF SOLVANG CAROLLO ENGINEERING INC.

Charlie Uhrig, Mayor Jeff Weishaar, Vice-President
APPROVED AS TO FORM:

Dave Fleishman, City Attorney
ATTEST:

Annamarie Porter, City Clerk
Attachment A
306
5355 Mira Sorrento Place, Suite 270, San Diego, California 92121 P. 858.505.1020 F. 858.505.1015
Project No | Document1
November 17, 2022
Jose Acosta
Utilities Director
City of Solvang
1644 Oak Street
Solvang, CA 93463
Subject: Proposal for Preliminary Engineering Report to Support USDA Grant for WWTP Project Dear Mr. Acosta:

Carollo Engineers (Carollo) has been assisting the City of Solvang (City) in investigating grant and loan opportunities to support the needed upgrades for the wastewater treatment plant (WWTP). Recently, available grants have been identified through the United States Department of Agriculture (USDA). In order to apply for the grant, the City must complete a preliminary engineering report (PER) that follows the USDA template. This letter proposal outlines our scope and fee to complete the PER and submit to the USDA.

SCOPE OF WORK
Task 1 – Project Management
Task 1.1 – Project Meetings
Carollo will attend and chair up to four (4) project meetings to discuss the report and project progress.

Meetings are assumed to be virtual. Carollo will prepare agenda and distribute prior to the meeting. Meeting minutes will be prepared and distributed within seven working days of the meeting.

Task 1.2 – Quality Management
Carollo will provide peer review and overall quality control of the project. This includes independent review of all technical documents.

Task 1.3 – Coordination with USDA
Carollo will coordinate and meet with USDA to prepare and submit the PER. This includes coordination meetings, email correspondence, telephone correspondence and submittal of the draft and final PER.

Task 2 – Preliminary Engineering Report Preparation
Carollo will prepare the PER in accordance with the USDA requirements. This includes preparation of nine (9) separate chapters as outlined in the PER Guidance Bulletin provided by the UDA. Preparation of the report includes technical writing and figure preparation. Draft report will be prepared and submitted to the City for review, prior to submitting to the USDA. City comments will be incorporated prior to submittal to the USDA. USDA comments will be reviewed with all parties and a final report prepared addressing all comments. The final report will be prepared and submitted to the City for review, prior to submitting to the USDA. City comments will be incorporated prior to submittal to the USDA. The fee table attached with this letter proposal breaks down estimated effort for each chapter.

Exhibit A
307
RecipientName
RecipientCompany
Date

Page 2 ends

carollo.com

SCHEDULE
USDA has indicated the report must be submitted by March 2023, before new regulations can take effect that may limit the City’s eligibility for the grant funding. Carollo will submit the draft report to USDA by February 1, 2023. Review and comment by USDA is outside of Carollo’s ability to control, however, the final report will be submitted within 30 days of receiving comments from the USDA.

FEE
Our proposed fee is attached with this letter. The proposed fee to complete the scope of work outlined above is a lump sum, not to exceed fee of $94,412.

Sincerely,
CAROLLO ENGINEERS, INC.

Jeff Weishaar, P.E.

Project Manager
JW:jw
Enclosures: Fee Table
cc: File
308
1 of 1
Fee Table - Solvang UDA PER Project
Carollo Engineers, Inc. - November 2022

TASK WORK ELEMENT
Jeff WeishaarSenior EngineerBrian OwenDocumentProcessing &GraphicsTask HoursLaborODCTotal ($) 275 275 180 135

1.0 Project Management

1.1 Meetings (4)84 12 24 $5,460 $324 $5,784

1.2 QA/QC 12 12 24 $6,600 $324 $6,924

1.2 Coordination with USDA 24 24 48 $10,920 $648 $11,568

1.3 Schedule / Project Updates84 12 $2,740 $162 $2,902
Task Subtotal 52 16 364 108 $25,720 $1,458 $27,178
2 PER Report

2.1 Project Planning4282 16 $3,360 $216 $3,576

2.2 Existing Facilities6284 20 $4,180 $270 $4,450

2.3 Need for Project62 162 26 $5,350 $351 $5,701

2.4 Alternatives 124 364 56 $11,420 $756 $12,176

2.5 Selection of Alternative84 222 36 $7,530 $486 $8,016

2.6 Proposed Project 124 244 44 $9,260 $594 $9,854

2.7 Conclusions & Recommendations84 202 34 $7,170 $459 $7,629

2.8 Draft Report82 12 24 46 $8,150 $1,621 $9,771

2.9 Final Report428 12 26 $4,710 $1,351 $6,061
Task Subtotal 68 26 154 56 304 $61,130 $6,104 $67,234
TOTAL HOURS 120 42 190 60 412
TOTAL COST $33,000 $11,550 $34,200 $8,100 $86,850 $7,562 $94,412 309
AMENDMENT NO. 6
to the agreement with

MERIDIAN CONSULTANTS LLC
(WWTP Water Quality Project)
THIS 6TH AMENDMENT is made and entered into this 28th day of November, 2022, between the CITY OF SOLVANG, a municipal corporation and Charter City ("City") and MERIDIAN CONSULTANTS LLC, a California Limited Liability Company ("Consultant").

In consideration of the mutual covenants and conditions set forth in the original Agreement dated, April 8, 2019, the First Amendment dated November 12, 2019, the Second Amendment dated January 19, 2021, the Third Amendment dated November 11, 2021, the Fourth Amendment dated December 13, 2021, and the Fifth Amendment dated May 9, 2022, the parties agree to an expanded scope of services and an additional fee for Meridian Consultants LLC to participate in and assist with the completion of California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA) documents required for The USDA Grant Application, for the WWTP water quality project.

The scope of services and fees are described in the attached Exhibit A.

All remaining portions of the original agreement shall remain in full force and effect.

CITY OF SOLVANG MERIDIAN CONSULTANTS LLC
Charlie Uhrig, Mayor Joe Gibson, Partner
APPROVED AS TO FORM:

Dave Fleishman, City Attorney
ATTEST:

Annamarie Porter, City Clerk
Attachment B
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November 11, 2022
City of Solvang
411 Second Street
Solvang, CA 93463
Attn.: Jose Acosta, Utilities Director
Re: Proposal for Professional Services
City of Solvang Wastewater Treatment Plant Improvements CEQA & NEPA Compliance
Dear Mr. Acosta,
Meridian Consultants, LLC is pleased to submit this proposal to the City of Solvang to complete the environmental compliance efforts for the City’s wastewater treatment plant (WWTP) upgrades and improvements.

As you are aware, Meridian Consultants has been assisting the City since 2019 on this project in preparing the Initial Study (IS)/Mitigated Negative Declaration (MND) pursuant to the California Environmental Quality Act (CEQA). Our work on this effort was suspended in May of 2022 due to City staffing issues, and the City’s request that we support their effort to complete environmental documentation for the River Wells Project and the licenses application to the State Water Resources Control Board (SWRCB).

It is our understanding based on conversations with the City and their engineer Carollo Engineers, that the City has re-initiated the WWTP project with the goal of acquiring grant funding from the U.S.

Department of Agriculture (USDA) under their Rural Development (RD) program. To complete the grant application, USDA is requiring the City to complete environmental documentation to meet the requirements of the National Environmental Policy Act (NEPA).

SCOPE OF WORK
Meridian Consultants will complete the following scope of work. The scope of work has been separated in the completion of the CEQA document (IS/MND) that was previously initiated, and preparation of the NEPA (assumed to be an environmental assessment [EA]) documents.

CEQA Compliance
Task 1: Respond to Comments on the Admin Draft MND
Meridian Consultants will complete the Draft IS/MND for the WWTP based on comments yet to be provided by the City. Meridian Consultants submitted the administrative Draft IS/MND to the City (Mr.

Matt Van der Linden, City Engineer) on May 17, 2021; no comments were provided by the City to date on this draft.

Exhibit A
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Meridian Consultants will revise the Administrative Draft IS/MND based on comments from the City on the draft submitted on May 17, 2021. This effort will assume that there are no changes to the project or its location.

Deliverables:
• One (1) electronic copy of the Admin Draft IS/MND for the City to review.

Task 2: Prepare Public Draft MND
Upon receipt of comments from City staff on the Administrative Draft IS/MND, Meridian Consultants will meet (via conference call) with City staff to receive their comments, review these comments with the Project team, and revise the Administrative Draft IS/MND to incorporate the comments and requested Meridian Consultants will submit a final admin draft of the IS/MND to the City for approval prior to public release.

A Lead Agency (in the case - the City) shall provide a Notice of intent (NOI) to adopt a MND to the public, responsible agencies, trustee agencies, and the Santa Barbara County Clerk where the proposed project is located. Because the proposed Project will be subject to appropriate State agencies (CDFW, and others) as Responsible Agencies under CEQA, the public review period will require 30 days.

Pursuant to the CEQA Guidelines Section 15072(b), the City, as Lead Agency, shall have the responsibility to mail copies of the NOI to adopt a MND to the last known name and address of all organizations and individuals who have previously requested such notice in writing and shall also give NOI to adopt a MND by at least one of the following procedures to allow the public the review:
1) Publication of the NOI in at least one time by the City in a newspaper of general circulation in the area affected by the proposed project. If more than one area is affected, the notice shall be published in the newspaper of largest circulation from among the newspapers of general circulation in those areas; or
2) Posting of NOI by the Lead Agency on and off site in the area where the proposed Project is to be located; or
3) Direct mailing of the NOI to the owners and occupants of property contiguous to the proposed Project.

To satisfy the above, we suggest that a copy of the NOI be posted both at the City offices and the existing WWTP site . Our scope and cost does not include any posting, filings, mailings, or legal publications in the local newspaper of the NOI, which is assumed to be done by the City if that method is selected.

In addition, Meridian Consultants will prepare the NOI for City to submit to the County Clerk.

Meridian will provide a reproducible copy of the Public Draft Supplemental IS/MND in PDF format. The City will be responsible for making copies and to provide copies or CDs to the local, state and federal reviewing and responsible agencies.
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Meridian will advise the City if the requirements for circulation pursuant to CEQA Guidelines Section 15073(a) to the State Clearinghouse).

Deliverables:
• One (1) electronic copy of the Public Draft IS/MND for the City to post on its website and for the Cityto make copies for distribution.
• One (1) unbound copy of the Public Draft Supplemental IS/MND for the City to use in make hard copies as needed. Appendices will be provided to the City in PDF format only. • As required of the IS/MND to be submitted to the State Clearinghouse for distribution to state agencies. Under the new requirements from the Office of Planning and research, the State Clearinghouse will no longer accept hard copies of documents.

Meridian Consultants will work with the City to file the Draft IS/MND electronically with the State Clearinghouse. This will include preparation of the Notice of Completion (NOC) and a summary of the CEQA document.

OPR and the State Clearinghouse have established a CEQA Submit Portal (internal portal for lead agencies and their consultants to register). Therefore, it will be important for Lead Agencies, such as the City, to register through the CEQA Submit Portal and lead agencies to approve consultants to register (so they can upload and manage document submissions on their behalf). Registry for consultants is not project specific but lead agency specific because the lead agency must verify you are their consultant.

State Clearinghouse website has information on how to file environmental documents and how to register.
• One (1) electronic and hard copy of the NOI for the City to file with the Santa Barbara County Clerk.

Task 3: Final IS/MND and MMRP Preparation
Upon receipt of comments after the 30‐day public review period of the Draft IS/MND, Meridian Consultants will review the comments (via conference call) with City staff. Following this review, we will prepare draft responses to the comments. This proposal assumes that no additional technical work or research will be required to respond to any comment on the Draft IS/MND to prepare the Final IS/MND.

If a Mitigation Monitoring and Reporting Program (MMRP) is required, Meridian Consultants will prepare an MMRP that identifies the mitigation measures included in the Draft IS/MND; the timing of the implementation of each measure; and the entity (applicant, agency, or both) responsible for implementing and monitoring each measure. We will coordinate with City staff to identify the responsible parties for each mitigation measure. Meridian Consultants will revise the MMRP in response to one round of comments for final submittal to the City.

An administrative Final IS/MND containing responses to comments and other required CEQA sections will be provided to City staff for review. In addition, a Final MMRP will also be prepared. 313
Uon receipt of comments from the City the administrative draft Final IS/MND. Meridian Consultants will prepare the Final IS/MND and MMRP for presentation by City staff for consideration by the City Council for adoption.

Deliverables:
• One (1) electronic copy of the Administrative Final Supplemental IS/MND, and MMRP, if required, for the City to review.
• One (1) electronic copy of the Final Supplemental IS/MND, and MMRP if required, for the City and for posting on its website.
• One (1) unbound, camera‐ready master copy of the Final IS/MND for printing and distribution.

Task 4: Notice of Determination
Meridian Consultants will prepare the Notice of Determination (NOD) for the proposed Project and provide the NOD to City staff for review.

Following the adoption of the IS/MND, Meridian Consultants will provide guidance to the City on how to file and post the NOD with the Santa Barbara County Clerk and State Clearinghouse. The City will be responsible for filing and posting; note - there is a $50 processing fee by the Santa Barbara County Clerk that will be paid by the City.

CDFW imposes and collects an environmental document filing fee to defray the costs of managing and protecting California’s vast fish and wildlife resources, including, but not limited to, consulting with other public agencies, reviewing environmental documents, recommending mitigation measures, and developing monitoring programs. The County Clerk requires payment of the applicable California Department of Fish and Wildlife CEQA filing fees; these fees are currently $2,764.00 for an MND for 2023.

The City will be responsible for payment of both the CDFW and County Clerk fees and they are not part of the proposed budget for this proposal.

Deliverables:
• One (1) electronic copy of the NOD for the City.
• One (1) hard copy of the NOD for the City to file with the County Clerk. • Meridian Consultants will file the NOD with the State Clearinghouse electronically.

Task 5: City Council Hearing Support
Meridian Consultants will attend (via Zoom or other remote technology) one (1) City Council meeting where it will consider adopting the proposed Final IS/MND, MMRP, and respond to questions and public comments.
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NEPA Compliance
The City is applying to the USDA Rural Development (RD) Program for a Community Facilities Grant.

This program provides affordable funding to develop essential community facilities in rural areas. An essential community facility is defined as a facility that provides an essential service to the local community for the orderly development of the community in a primarily rural area, and does not include private, commercial or business undertakings.

Based on our understanding of the WWTP, it will mostly likely require an Environmental Assessment (EA) under NEPA to meet the grant application requirements. An EA is a concise public document used by the Agency to determine whether to issue a Finding of No Significant Impact (FONS)I or prepare an environmental impact statement (EIS). If, at any point during the preparation of an EA, it is determined that the proposal will have a potentially significant impact on the quality of the human environment, an EIS will be prepared; this proposal does not include the preparation of an EIS should it be determined by USDA that one would be required.

Unless otherwise determined by the Agency, EAs will be prepared for all “Federal actions” as described in §1970.8, unless such actions are categorically excluded (also referred to Categorically Exempt [CE]), as determined under subpart B of the USDA regulations (Part 1970 Subpart B). In review of the conditions under Subpart B, because a portion of the project site may be in a 100-year flood plain, the WWTP is not categorically exempt (see §1970.52 (b)(4)(iv).

Preparation of an EA will begin as soon as the Agency (USDA) has determined the proper classification of the applicant’s proposal. Applicants (in this case the City) should consult as early as possible with the Agency to determine the environmental review requirements of their proposals. The EA must be prepared concurrently with the early planning and design phase of the proposal.

An illustration of the procedures that are normally followed by an applicant and the USDA for preparing, reviewing, and approving an EA is shown on the next page. We have noted the respective responsible entities (USDA, City and/or Meridian) for each of the efforts.

Task 6: Preparation of Administrative Draft EA
The EA prepared must be sufficient for the Agency (USDA) to evaluate the environmental effects of their proposal. It will also enable the Agency to fulfill its responsibilities under NEPA and other environmental mandates. The Agency (USDA) is solely responsible for determining the adequacy of the EA and the proposal’s environmental impacts and accepting it for use as a federal document.

An acceptable EA must be sufficiently detailed to enable the Agency (USDA) to:
• Understand the purpose and need for the applicant’s proposal; USDA Processing of an Environmental Assessment (EA)
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Applicant (City) consults with Agency (USDA) at proposal’s early planning and design phase to discuss environmental review requirements.

Applicant (City) prepares EA in accordance with Agency (USDA) guidance; submits draft EA to Agency (USDA) with application for financial assistance.

Agency (USDA) environmental staff reviews and provides
comments to applicant on adequacy of EA. Applicant
(City) makes appropriate edits and resubmits EA to
Agency (USDA) for approval.

Agency (USDA) determines if EA is ready for public
review. If so, Agency (USDA) will direct and provide
guidance to applicants for publishing public notice(s)
announcing availability of EA for a 14 to 30-day
comment period.

Following public comment period, Agency
(USDA)/applicant (City) evaluates and responds to
comments; applicant makes any necessary edits to EA
and submits to Agency (USDA) for processing.

Agency (USDA) decides whether to accept EA as a federal document. If so, Agency (USDA) prepares a FONSI as
appropriate and directs applicant to publish a public
notice announcing the availability of the FONSI.

Once the public notice announcing the FONSI
is published, the environmental review process
is concluded.

City and USDA
Meridian
Consultants and
USDA and
City/Meridian
USDA
USDA and City
USDA
USDA
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• Determine if all reasonable alternatives have been considered; • Evaluate the environmental effects of the proposal and any reasonable alternatives; • Assess the significance of those effects;
• Specify mitigation measures, if necessary; and
• Conclude that interested agencies, tribes, and the public were given adequate opportunity to participate in, review, and comment on the proposal.

The amount of information and depth of analyses provided in the EA must be commensurate with the magnitude and nature of the WWTP project and its potential level of impacts.

The EA is intended to be a “concise document and should not contain long descriptions or detailed data which the agency may have gathered. Rather it should contain a brief discussion of the need for the proposal, alternatives to the proposal, the environmental impacts of the proposed action, and a list of persons or agencies consulted.” Essentially, the EA should briefly provide sufficient data, analysis, and evidence supporting impact conclusions to ultimately determine whether to prepare a FONSI or proceed to an EIS.

Meridian Consultants will prepare the administrative Draft EA for review by the City. The EA will be complied using information contained in the Draft MND prepared under Task 2; preparation of the EA will begin once the IS/MND is released for public review.

The EA will be organized as follows:

1. Purpose and Need for Proposal
a. The section defining the purpose of and need for the proposal and the Agency’s action is a critical section of an EA. The information presented in this section needs to explain the:
i. Underlying purpose of and need for the applicant’s proposal and for which Agency financial assistance is being requested; and
ii. Agency’s authority and program objectives in responding to the proposal under consideration.

2. Alternatives Including the Proposed Action and No Action a. Reasonable alternatives are those that could effectively meet the proposal’s purpose and need, are technically implementable and economically feasible, and make common sense.

Alternatives that are not determined to be reasonable can be documented as considered but eliminated from further review. Reasonable alternatives that would avoid or minimize adverse environmental effects may include:
i. Design alternatives;
ii. Siting and location alternatives;
iii. Alternative water sources or locations of point discharges/receiving waters of treated wastewater;
iv. System capacities, project timing, etc.; or
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v. Alternative corridors or routes for utility infrastructure proposals, e.g., electric power lines or water lines.

In accordance with 7 CFR §§ 1970.13(a) and 1970.102(a)(3) and as a minimum, applicants are required to evaluate the environmental effects of the “No Action” alternative. The “No Action” alternative “mean[s] the proposed activity would not take place, and the resulting environmental effects from taking no action would be compared with the effects of permitting the proposed activity or an alternative activity to go forward.”
For applicant proposals that are less complicated, single-site actions and in accordance with 7 CFR § 1970.13(a), applicants are only required to consider and document the analysis of the “No Action” alternatives in the EA as long as there are no potential adverse effects to environmental resources. If during the environmental review process and EA preparation, the proposal or a component thereof is determined to have potential adverse effects to an environmental resource(s), reasonable alternatives must be evaluated to avoid or minimize that effect.

This proposal for the WWTP EA will consider the “single site” approach and only evaluate the No Action and the Proposed action. If the flood plain is an issue, alternative design that would locate the WWTP out of the flood plain would be considered as a 3rd alternative. No other alternatives would be considered.

3. Affected Environment
This section will describe the geographical and environmental setting of the area affected by the proposal and each of the other two (2) alternatives, as well as documenting the current condition of the resources being evaluated.
a. Environmental Consequences
b. Documenting the evaluation of and discussing the potential impacts to each affected resource from all alternatives under .
c. Summarizing the methods used to collect data/information for predicting impacts. d. Describing the methods used to evaluate and analyze impacts from the proposal including a summary “conclusion” at the end of each resource discussion of all findings, including whether or not an impact would occur and, if so, the significance of such an impact. e. Providing adequate documentation for any conclusion or finding that no significant impacts are likely to occur if the proposal or any alternative is implemented.

Documentation of consultations with environmental regulatory or natural resource agencies that would substantiate any findings or conclusions must be provided. f. Establishing and discussing any mitigation measure(s) necessary to avoid or minimize any significant adverse impacts to a specific environmental resource.

4. Cumulative Effects
The cumulative effects assessment considers the effects of the proposal in light of the effects of past, present, and reasonably foreseeable future actions occurring in the area affected by the WWTP. If appropriate, both additive and synergistic effects to particular resources should be considered and analyzed. It is presented in a separate section of the EA, and it addresses all the resources of concern.
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5. Summary of Mitigation
This section will briefly summarizes any proposed mitigation measures necessary to avoid or minimize any adverse effects to any environmental resource. The summary should include the City and any responsible party(ies), implementing criteria, and how each measure will be enforced.

6. Coordination, Consultation and Correspondence
Impact evaluation and analysis requires coordination and consultation with Federal or State environmental regulatory or natural resource agencies. All correspondence related to this coordination must be included in this section, along with those persons, organizations, and agencies that were contacted for information and that assisted in identifying important issues, developing alternatives, or analyzing impacts. Any formal agreements or documentation indicating final compliance with applicable laws or regulations must be appended to the EA or be readily available for public inspection. Any scoping or other public involvement efforts should also be described. A list of recipients receiving copies of the EA is recommended.

7. References
Include any literature cited, and attach as exhibits or appendices any other supporting documents, maps, photographs, etc.

8. List Of Preparers
A list of persons responsible for preparing the EA should be included, along with their affiliations.

Those that had a significant review role can be included.

Deliverables:
• One (1) electronic copy of the Admin Draft EA for the City to review.

Task 7: Prepare Revised Administrative Draft EA
Upon receipt of comments from City staff on the Administrative Draft EA, Meridian Consultants will submit a revised admin draft of the EA to the City to submit to USDA for review. Meridian Consultants will meet (via conference call) with City staff to receive their comments, review these comments with the Project team, and revise the Administrative Draft EA.

Deliverables:
• One (1) electronic copy of the Revised Admin Draft EA for the City to submit to USDA for their review.

Task 8: Final Draft EA Preparation
Upon receipt of comments from USDA on the Revised Draft Administrative Draft EA, Meridian Consultants will submit a final revised admin draft of the EA to the City to submit to USDA for review and approval.

Meridian Consultants will meet (via conference call) with City staff to receive their comments, review these comments with the Project team, and revise the Administrative Draft EA. 319
It is the City and USDA’s responsibility to ensure that all required public notice requirements has been completed prior to making a decision on the approval of the project. All notices must be reviewed and approved by the USDA prior to publication. Meridian Consultants’ has no role in this effort and is not part of the scope of work.

Deliverables:
• One (1) electronic copy of the Final Admin Draft EA for the City to submit to USDA for approval, release and distribution.

Task 9: Support for USDA Approval
Meridian Consultants has included up to 40 hours of senior level support to eh City for efforts needed to complete the USDA process after submittal of the Final Draft EA.

Task 10: Project Management
Our proposal includes time for the Meridian Consultants Principal‐in‐Charge, Mr. Joe Gibson, to coordinate and meet with City staff on an as-needed basis.

At this time, it is assumed that only one (1) meeting (kick off meeting via Zoom) beyond the City Council hearing to adopt the IS/MND, will be required. Additional meetings (via Zoom) can be accommodated on a time and materials basis.

BUDGET
The estimate not-to-exceed budget to compete the scope of work identified in $87,300. The breaks down to $29,520 to complete the CEQA documentation and $57,780 to complete the NEPA documentation.

The detailed cost by task is shown of the following table.

All work would be completed in accordance with Meridian Consultants’ Fee Schedule (attached).

SCHEDULE
The schedule to complete the CEQA and NEPA documents is shown on the following pages. As noted, if authorization is provided by December 1, 2022, work can be resumed to complete the CEQA document such that public review can potentially begin before the end of 2022.

Preparation of the NEPA document would begin once the CEQA document is released for public review. 320
Principal Snr. PM
Snr.

Planner
Project
Planner
Staff
Planner Editor Graphics
Total
Hours
Total
Cost
$225 $175 $145 $125 $110 $85 $85
Task Description
1 Respond to City Comments on Admin Draft MND Hours 8 8 4 22 24 4 4 74 Cost $1,800 $1,400 $580 $2,750 $2,640 $340 $340 $9,850
2 Prepare Public Draft MND Hours 4 8 16 12 6 2 48
Cost $900 $1,400 $0 $2,000 $1,320 $510 $170 $6,300
3 Final IS/MND and MMRP Preparation Hours 4 8 4 20 12 4 2 54 Cost $900 $1,400 $580 $2,500 $1,320 $340 $170 $7,210
4 Notice of Determination Hours 1 1 2
Cost $0 $175 $0 $0 $0 $85 $0 $260
5 City Council Hearing Support Hours 6 6 12
Cost $1,350 $1,050 $0 $0 $0 $0 $0 $2,400
6 Prepare Admin Draft EA Hours 16 24 24 40 80 8 8 200
Cost $3,600 $4,200 $3,480 $5,000 $8,800 $680 $680 $26,440 7 Prepare Revised Admin Draft EA Hours 8 20 8 32 32 4 4 108 Cost $1,800 $3,500 $1,160 $4,000 $3,520 $340 $340 $14,660 8 Final EA Preparation Hours 2 8 12 12 4 2 40
Cost $450 $1,400 $0 $1,500 $1,320 $340 $170 $5,180
9 Support for USDA Approval Hours 20 20 40
Cost $4,500 $3,500 $0 $0 $0 $0 $0 $8,000
10 Project Management Hours 12 16 28
Cost $2,700 $2,800 $0 $0 $0 $0 $0 $5,500
Total Hours 80 119 40 142 172 31 22 606 0
Total Labor Cost $18,000 $20,825 $5,800 $17,750 $18,920 $2,635 $1,870 $0 $85,800 Estimated Direct Costs $1,500
Total Estimated Budget $87,300
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CONTRACT STATUS
Meridian Consultants has been under contract to the City for both the WWTP work and the River Wells project. The original agreement was dated April 8, 2019; the current contract is in its 5th amendment dated May 9, 2022.

The current contract has a balance of $50,000 that was set aside for support on the River Wells Project.

The previously budgeted contract funds for the WWYP were re-allocated by the City and used to support the River Wells project; As such, there is no funding remaining for the WWTP efforts. The City would need to allocate additional funds as noted in the proposed budget for the WWTP work scope described herein.

SUMMARY
This proposal is submitted in support of the City’s effort to obtain a grant from the USDA. Meridian Consultants has a strong history of working with the City and looks forward to continuing our relationship.

Please contact me if you have any questions via email at [email protected] or by phone at 805-279-0601 (cell).

Sincerely,
Meridian Consultants LLC
Joe Gibson
Partner
cc: Jeff Weishaar, P.E., Senior Engineer, Carollo Engineers 323
Schedule of Fees and Hourly Rates
Effective January 1, 2022
Personnel charges are for work directly related to projects. Charges for personnel services are based on an hourly rate for time charged to the project. Current personnel classifications and rates are as follows:

Classification Hourly Rate
Principal/Partner $185.00 to $275.00
Associate Principal $170.00 to $190.00
Senior Professional $145.00 to $175.00
Project Professional $120.00 to $145.00
Staff Planner $ 110.00 to $125.00
Analyst/Field Technician $ 85.00 to $ 125.00
Administrative Manager $90.00 to $110.00
Editor/Production Coordinator $ 90.00 to $105.00
Graphics Specialist $ 90.00 to $ 110.00
Clerical/Administrative $ 75.00 to $80..00
Intern $55.00 to $65.00

OTHER CHARGES
Subcontractors Cost plus 10 percent
Expenses and Outside Reproduction Charges Cost plus 10 percent

MILEAGE
Off-Road Mileage Expense $ 0.95 per mile
Staff Mileage Expense IRS standard reimbursementrate

EQUIPMENT RENTAL AND USAGE
Contracted equipment (all) Cost plus 10 percent
Internal Reproduction Costs
Black and White Copies
Single Sided 8.5”x11” $0.05 per copy
11”x17” $0.15 per copy
Color Copies
Single Sided 8.5”x11” $0.50 per copy
11”x17” $0.75 per copy
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Solvang City CouncilNovember 28, 2022

Solvang City Council
November 28, 2022