CITY COUNCIL AGENDA
THURSDAY, JANUARY 12, 2023
5:30 PM SPECIAL CLOSED SESSION
AND
6:30 PM SPECIAL MEETING
VIRTUAL & IN COUNCIL CHAMBER, 1644 OAK STREET, SOLVANG, CA 93463 City Council:
Mark Infanti, Mayor
Elizabeth Orona District 4
David Brown District 3
Claudia Orona at-large
Vacant at-large
PARTICIPATING IN THE MEETING - Pursuant to California Assembly Bill 361, City Council meetings will be conducted by video/teleconferencing through Zoom. Meetings will also be broadcast live on Channel 23 and streamed on the City’s website, Vimeo, and YouTube.
• To join by Zoom, visit https://zoom.us/j/3066529195. If you wish to speak, please use the “raised hand” symbol.
• To join by phone, call (888) 788-0099 and enter Meeting ID: 306 652 9195#. The phone line will be open starting at 6 p.m.
5:30 PM CITY COUNCIL SPECIAL CLOSED SESSION
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
1. PUBLIC COMMUNICATIONS ON CLOSED SESSION
This section is intended to provide members of the public with the opportunity to comment on Closed Session Items. This section is limited to 30 minutes. Each speaker will be afforded three minutes, and may speak only once
Agenda 2023-01-12 CC
AGENDA AND SUPPORTING MATERIALS – Available for viewing 8:00a.m.-5:00p.m. at City Hall, 1644 Oak Street, Solvang, and on the City’s website https://www.cityofsolvang.com/agendacenter. Additional writings that are distributed to a majority of the City Council after the posting of the agenda will be made available at City Hall and on the City’s website.
AGENDA POSTING NOTIFICATION - Subscribe to receive email or text message notifications when agendas are posted online through “Notify Me” at: https://www.cityofsolvang.com/List.aspx PUBLIC COMMENT - The public is encouraged to address the City Council in-person, virtually, or in-writing on agenda and non-agenda items. If provided in writing, comments must be submitted to the City Clerk at [email protected] by 5:00 p.m. on the Friday before the meeting to be considered. Your comment will be recorded and distributed appropriately. Comments on agenda items will be heard at the time each item is considered, including non-agenda items. In-person speakers will be invited to make public comments first.
Virtual speakers will follow.
AMERICANS WITH DISABILITIES ACT - If, as a participant of this meeting, you need special assistance the City will attempt to accommodate you in every reasonable manner. Please contact the City Clerk at either (805) 688-5575 x206 or [email protected]. 72- hours’ notice is requested 1 2. RECESS TO CLOSED SESSION
a. CONFERENCE WITH LEGAL COUNSEL—Existing Litigation - pursuant to Gov. Code §54956.9(d)(1)
Name of Case:
Martin v. City of Solvang, Santa Barbara County Superior Court Case No. 21CV00883.
RECONVENE TO OPEN SESSION
3. ANNOUNCEMENT OF CLOSED SESSION ACTIONS
4. ADJOURNMENT
6:30 PM REGULAR MEETING
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
PROCLAMATIONS, COMMENDATIONS AND CEREMONIAL ITEMS
a. Human Trafficking Awareness Month
PRESENTATIONS - None
1. PUBLIC COMMUNICATIONS – NON- AGENDA AND CONSENT ITEMS This section is intended to provide members of the public with the opportunity to address the Council on items not on the Agenda and on Consent. This section is limited to 30 minutes. Each speaker will be afforded three minutes and may speak only once. State law does not allow the Council to discuss or take action on issues not on the agenda, except to briefly respond or to ask Staff to follow up on such items.
2. CITY MANAGER REPORT AND ADVANCE CALENDAR
Informational Report…………………………………………………………………………………………………5
3. COUNCIL COMMENTS AND REQUESTS
Comments and requests from City Council Members. No action will be taken at this meeting.
4. CONSENT ITEMS
Consent is designed for routine; administrative city matters and is approved by roll call vote with one motion.
These items are discussed only on request of council members. Members of the public were afforded an opportunity to speak on Consent items during the Public Communications portion of this agenda. a. Approve Order of Agenda as Presented.
b. Adopt Resolution No. 22-1204 a Resolution of the City Council of the City of Solvang, California Authorizing Remote Teleconference Meetings of the Solvang Meeting Bodies………...…………..6 c.Approve City Council Minutes of December 12, 2022………………………………………………...11 d.Approve December Warrants …………………………………………………………………………......19 2 e.Receive and file Visit SYV 2nd & 3rd quarter 2022 reports……………………………………………33 f. Receive and file Santa Barbara County Sheriffs Statistics thru November 2022…………………..56 g. Adopt Resolution 23-1205, a Resolution of the City Council of the City of Solvang, California setting forth Findings in support of Amendments to the 2022 California Building Code, Residential Code, existing Building Code, Electrical Code, Mechanical Code, and Plumbing Code Based on Local Climactic, Topographic and/or Geological Conditions. ………………………61
5. PUBLIC HEARINGS - None
6. DISCUSSION ITEMS
a Discussion and possible action regarding Modifications to Regulations during Drought Conditions…………………………………………………………………………………………………66
b. Discussion and possible action regarding the Award of a construction contract with Specialty Construction Inc for the Fredensborg Canyon Waterline Replacement Project No. PW 171 for the amount not to exceed $762,408, and authorize the Mayor to execute on behalf of the City ……………………………………………………………………………….........…75 c.Discussion and possible action regarding City Council Vacancy appointment ……….........81 d. Discussion and possible action to Approve the Agreement with Ewing Consulting Inc for the Classification and Compensation Study in the amount not to exceed $13,500 for the term January 9, 2023 – June 30, 2023, and authorize Mayor to execute on behalf of the City.
Approve a budget adjustment in the amount of $13,500.………………………………………122
7. AB1234 REPORT OUT AND COUNCIL CLOSING COMMENTS
8. ADJOURNMENT
AFFIDAVIT OF POSTING
I, Annamarie Porter, City Clerk for the City of Solvang, California, DO HEREBY CERTIFY under penalty of perjury under the laws of the State of California, that the foregoing revised notice was posted at the City of Solvang City Hall bulletin board at 1644 Oak Street, Solvang, CA and on the City of Solvang website not less than 72 hours prior to the meeting, per Government Code 54954.2.
Dated this 9th day of January 2023
3 4
Meeting Date Agenda Item Agenda Action
23‐Jan Council selection of representatives to Boards,
Committees and Commissions
Discussion Appoint
Annual Comprehensive Financial Report Presentation Approval General Plan Housing Element Discussion Direction
NOC‐Slurry Seal Project Approval
Community Grants Process schedule Consent Approval
Grant Application program Consent Approval
13‐Feb General Plan‐Housing Element‐Submittal Discussion Approval 2022 Fire Code Adoption
27‐Feb FY 22‐23 Mid Year
Future Meetings ABC Finding of Necessity Discussion Approval Outdoor Dining Policy Discussion Direction
Residences as a primary use in the TRC Zone Discussion
General Plan
Finance Department reorganization Discussion
Closed Session ‐ 410 real property neg closed session tbd Grant Funding Applications review Discussion direction
Meeting Date Agenda Item Agenda Action
N/A
Agenda Item Agenda Action
January Comprehensive Annual Financial Report Discussion Approve January Brown Act Training
February Measure A 5‐Year Local Program of Projects Public Hearing Approve February Mid‐Year Budget Adjustments
February Fiscal Outlook and Financial Policies Discussion Approve February (every‐two
years/ even year)
Council Budget Goal Setting Public WorkshopApprove
March Housing Element and LEAP Grant Annual Report Public Hearing Approve March SB1 RMRA project List Public Hearing Approve
March Investment Policy Annual Review Discussion Approve March Solvang Skytt Mesa LLMD Annual Assessment Public Hearing Approve March FTA 5311 Grant Agreement Consent Approve
March TDA Grant Funding Consent Approve
May Preliminary Budget
Oct/Jan/April/July Quarterly Financial Reports Discussion Approve June Two‐Year Financial Plan Development or Supplemental Budget adoption Discussion Adopt
June Capital Improvement Program Discussion Adopt
June/July Amend Appropriation Limit Public Hearing Adopt July AB 1600 Report Discussion Approve
November Stormwater Management Program Annual Report Consent Receive December Appointment of Mayor pro tem Discussion Approve December Council selection of representatives to Committees and Agencies Discussion Approve
December ( even
years) Appointment to Boards, Commissions, Committees Discussion Approve Council Requested Agenda Items
Annual Reports
CITY COUNCIL ADVANCE CALENDAR
5 Agenda Item: 4.c
Solvang City Council STAFF REPORT
PREPARED BY: Annamarie Porter, City Clerk
MEETING DATE: January 9, 2023
SUBJECT: Adopt Resolution No. 23-1204 a Resolution of the City Council of the City of Solvang, California Authorizing Remote Teleconference Meetings of the Solvang Meeting Bodies.
RECOMMENDATION: Adopt Resolution No. 23-1204 to allow for continued remote attendance to teleconferenced meetings of the City Council.
SUMMARY: On September 16, 2021, Governor Newsom signed Assembly Bill 361 (AB 361), which modified the Brown Act to provide that a legislative body subject to the Brown Act may continue to meet under modified teleconferencing rules if the meeting occurred during a proclaimed state of emergency and state or local officials had imposed or recommended measures to promote social distancing.
On September 28, 2021, the Santa Barbara County Health Department recommended that measures be implemented to promote social distancing, as set forth in a document entitled “Health Officials AB 361 Social Distance Recommendation”, attached as Exhibit A to the Resolution.
State or local officials have recommended measures to promote social distancing, including the holding of virtual meetings for legislative bodies within the County of Santa Barbara. Therefore, in reconsideration of the circumstances of the State of Emergency declared by Governor Newsom and findings that the State of Emergency still warrants the option of teleconferencing for City Council meetings, it is in the interest of public health and safety, and in response to the local recommendation for measures to promote social distancing, we find necessity in invoking the provisions of AB 361 related to teleconferencing.
A meeting of the City Council was conducted virtually, in part, on October 11, 2021, and therefore, the City Council adoption of the Resolution would be in conformity with AB 361. Staff would return to the City Council no later than thirty (30) days after the adoption of the Resolution, or at the next meeting of the City Council if later than thirty (30) days after adoption of the Resolution, for the City Council to consider whether to again make the findings required to meet under the modified teleconference procedures of AB 361.
ALTERNATIVES:
N/A
FISCAL IMPACT:
None.
ATTACHMENTS
A – Resolution No. 23-1204
6 RESOLUTION NO. 23-1204
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SOLVANG, CALIFORNIA AUTHORIZING REMOTE
TELECONFERENCE MEETINGS OF THE SOLVANG MEETING
BODIES
WHEREAS, on March 4, 2020, Governor Newsom issued a Proclamation of State of Emergency in response to the COVID-19 pandemic, which Proclamation remains in effect; and WHEREAS, on March 17, 2020, Governor Newsom issued Executive Order N-29-20, modifying the teleconferencing rules set forth in the Brown Act, Government Code sections 54950 et seq., subject to compliance with certain requirements; and WHEREAS, on June 11, 2021, Governor Newsom issued Executive Order N-08-21, providing that the modifications to the teleconferencing rules under the Brown Act would remain in place through September 30, 2021; and
WHEREAS, on September 16, 2021, Governor Newsom signed Assembly Bill 361 (AB 361 ), which modified the Brown Act to provide that a legislative body subject to the Brown Act may continue to meet under modified teleconferencing rules if the meeting occurs during a proclaimed state of emergency and state or local officials have imposed or recommended measures to promote social distancing; and
WHEREAS, on September 28, 2021, the Santa Barbara County Health Department recommended that measures be implemented to promote social distancing as set forth in a document entitled "Health Officials AB 361 Social Distance Recommendation", attached hereto as Exhibit A and incorporated herein; and
WHEREAS, in the interest of public health and safety, and in response to the local recommendation for measures to promote social distancing, the City Council finds it necessary to invoke the provisions of AB 361 related to teleconferencing.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SOLVANG DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The recitals set forth above are true and correct and are adopted as findings in support of this Resolution.
SECTION 2. The City Council has reconsidered the circumstances of the State of Emergency declared by Governor Newsom and finds that the State of Emergency still warrants the option of teleconferencing for City Council, Commission and Committee meetings.
SECTION 3. State or local officials have recommended measures to promote social distancing, including the holding of virtual meetings for legislative bodies within the County of Santa Barbara.
SECTION 4. A meeting of the City Council was conducted virtually, in part, on October 11, 2021, and therefore, the City Council adopts this Resolution in conformity with AB 361.
SECTION 5. Staff is directed to return to the City Council no later than thirty (30) days after the adoption of this Resolution, or at the next meeting of the City Council if later than thirty (30) days after adoption of this Resolution, for the City Council to consider whether to again make the findings required to meet under the modified teleconference procedures of AB 361.
R 23-1204 Teleconference of Meetings
7 SECTION 6. This resolution shall be effective immediately upon adoption.
SECTION 7. That the City Clerk shall certify to the passage and adoption of this resolution and shall cause a certified copy to be filed in the book of original resolutions.
PASSED, APPROVED, AND ADOPTED this 9th day of January 2023.
Mark Infanti, Mayor
APPROVED AS TO FORM: ATTEST:
Dave Fleishman, City Attorney Annamarie Porter, City Clerk 8 STATE OF CALIFORNIA )
COUNTY OF SANTA BARBARA )ss
CITY OF SOLVANG )
I, Annamarie Porter, City Clerk of the City of Solvang, California do hereby certify that Resolution No. 23-1204 was passed and adopted by the City Council of the City of Solvang at a regular meeting of said City Council held on the 9th day of January 2023 and thereafter signed and approved by the Mayor and attested by the City Clerk, and that said resolution was adopted by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Annamarie Porter, City Clerk
9 EXHIBIT A
10 December 12, 2022
Monday
Open Session 6:30 p.m.
6:30 PM OPEN SESSION – REGULAR MEETING
CALL TO ORDER
Mayor Uhrig called the meeting to order at 6:31 p.m. in the City Hall Council Chamber, 1644 Oak Street, Solvang, California.
ROLL CALL
Present: Mayor Charlie Uhrig, Mayor pro tem Mark Infanti; Councilmembers Robert Clarke, Claudia Orona, Jim Thomas
Staff: Interim City Manager Bradley Vidro, City Attorney David Fleishman, City Clerk Annamarie Porter, Administrative Services Director Wendy Berry
PLEDGE OF ALLEGIANCE
Councilmember Orona led in the Salute to the Flag.
PROCLAMATIONS, COMMENDATIONS AND CEREMONIAL ITEMS - None PRESENTATIONS – None
1. PUBLIC COMMUNICATIONS – NON- AGENDA AND CONSENT ITEMS - None Tracy Beard, Solvang Chamber of Commerce, thanked outgoing Councilmembers Clarke and Thomas for their dedication and service and presented an update on economic development in the City and the business community.
Lansing Duncan congratulated the new Mayor and Councilmembers and thanked outgoing Mayor and Councilmembers Clarke and Thomas.
Jutta Aichinger, Homestay Program, Niels Brock Business College Copenhagen, Denmark, discussed the student exchange program; noted they are looking for local families who would like to host the next class of students and left flyers about the program in the Chamber.
There were no other public comments.
2. CITY MANAGER REPORT AND ADVANCE CALENDAR
Interim City Manager Vidro reported the December 26, 2022 meeting had been cancelled and discussed items included in the next meeting agenda.
3. COUNCIL COMMENTS AND REQUESTS
Councilmember Clarke reported that he has participated in the student exchange program; commented favorably on the experience and encouraged residents to participate.
MINUTES
SOLVANG CITY COUNCIL
REGULAR MEETING
Agenda Item 4.c
11 Councilmember Thomas thanked fellow Councilmembers Clarke and Orona and Mayor pro tem Infanti and Mayor Uhrig, City staff, the TRC and DRC and expressed best wishes to new Councilmembers.
Mayor pro tem Infanti thanked outgoing Councilmembers.
Councilmember Orona thanked fellow Councilmembers.
Mayor Uhrig thanked fellow Councilmembers for their time and effort and City staff and stated it has been an honor to serve as Mayor.
4. CONSENT ITEMS
a. Approve Order of Agenda as Presented
b. Adopt Resolution No. 22-1200 a Resolution of the City Council of the City of Solvang, California Authorizing Remote Teleconference Meetings of the Solvang Meeting Bodies c. Approve City Council Minutes of November 14, 2022 and November 28, 2022 d. Approve November Warrants
e. Adopt Ordinance No. 22-0362 amending Title 11 of the Solvang Municipal Code to address shortterm/vacation rental parking requirements and the application amending Title 11 of the Solvang Municipal Code to address short-term/vacation rental parking requirements and the application of the in-lieu parking fee program to commercial projects and make a determination of exemption under the California Environmental Quality Act (CEQA). For Second Reading and Adoption Motion by Councilmember Clarke, to approve the Consent Agenda, as presented, seconded by Councilmember Thomas, and carried 5-0.
5. PUBLIC HEARINGS - None
6. DISCUSSION ITEMS
a. ADOPT RESOLUTION NO.1201 RECITING THE FACTS OF THE GENERAL MUNICIPAL ELECTION HELD ON NOVEMBER 8, 2022, AND DECLARING THE RESULT AND SUCH
OTHER MATTERS AS PROVIDED BY LAW
Interim City Manager Bradley Vidro provided the report and clarified the election results for District 4.
There were no public comments on this item.
Motion by Mayor pro tem Infanti, to adopt Resolution No.1201 reciting the facts of the general municipal election held on November 8, 2022 and declaring the result and such other matters as provided by law, as presented, seconded by Councilmember Clarke, and carried 5-0. b. DECLARE THE VOTE OF THE PEOPLE TO APPROVE ORDINANCE NO. 22-0363 AN
ORDINANCE OF THE CITY OF SOLVANG CALIFORNIA IMPOSING A LOCALLY
CONTROLLED ONE CENT TRANSACTIONS AND USE (SALES) TAX TO BE
ADMINISTERED BY THE CALIFORNIA DEPARTMENT OF TAX AND FEE ADMINISTRATION.
APPROVE RESOLUTION 22-1202, A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SOLVANG CALIFORNIA AUTHORIZING EXAMINATION OF SALES AND USE TAX RECORDS.
12 APPROVE RESOLUTION 22-1203, A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SOLVANG CALIFORNIA AUTHORIZING THE CITY MANAGER TO EXECUTE
AGREEMENTS WITH THE CALIFORNIA DEPARTMENT OF TAX AND FEE ADMINISTRATION FOR IMPLEMENTATION OF A LOCAL TRANSACTION AND USE TAX.
Administrative Services Director Berry presented details of the staff report on this item.
Discussion followed regarding the increase (1%), inclusion of the information in the impartial analysis, the City’s Sales Tax Consultant, formation of a Citizens Oversight Committee and the effective date of the tax.
Mayor Uhrig invited public comments.
There were no public comments on this item.
Councilmember Clarke explained he voted to place this on the ballot for citizens to decide but noted his opposition to increasing taxes.
Motion by Mayor pro tem Infanti, to declare the vote of the people to approve Ordinance No. 22-0363 an ordinance of the city of Solvang California imposing a locally controlled one cent transactions and use (sales) tax to be administered by the California department of tax and fee administration, as presented, seconded by Councilmember Orona, and carried 4-1, with Councilmember Clarke, opposed.
Motion by Mayor pro tem Infanti, to approve Resolution 22-1202, a resolution of the City Council of the City of Solvang, California authorizing examination of sales and use tax records and approve Resolution 22-1203, a resolution of the City Council of the City of Solvang, California authorizing the City Manager to execute agreements with the California Department of Tax and Fee Administration for implementation of a local transaction and use tax, as presented, seconded by Councilmember Thomas, and carried 4-1, with Councilmember Clarke, opposed.
7. AB1234 REPORT OUT AND COUNCIL CLOSING COMMENTS
Mayor pro tem Infanti reported attending a Christmas Party at Vandenberg Air Force Base.
Mayor Uhrig spoke about hosting a student as Mayor for the Day and thanked all volunteers for the Christmas Parade.
8. ADJOURNMENT
The meeting regular meeting was adjourned at 7:15 p.m. to an Adjourned Regular Meeting of the City Council on December 12, 2022 immediately after Reception.
Respectfully submitted:
Annamarie Porter, City Clerk
13 December 12, 2022
Monday
Open Session 6:30 p.m.
OPEN SESSION – ADJOURNED REGULAR MEETING
PRESENTATIONS
The Honorable Denise de Bellefeulle presented the Certificate of Election and administered the Oath of Office to Mayor Elect Mark Infanti, and Councilmembers Elect David Brown and Elizabeth Orona.
CALL TO ORDER
Mayor Infanti called the meeting to order at 7:33 p.m. in the City Hall Council Chamber, 1644 Oak Street, Solvang, California.
ROLL CALL
Present: Mayor Mark Infanti; Councilmembers David Brown, Claudia Orona, Elizabeth Orona Staff: Interim City Manager Bradley Vidro, City Attorney David Fleishman, City Clerk Annamarie Porter, Public Works Director Rodger Olds, Planning Manager Sophia Checa, Planning Consultant Laurie Tamura
PLEDGE OF ALLEGIANCE
Councilmember Brown led in the Salute to the Flag.
PROCLAMATIONS, COMMENDATIONS AND CEREMONIAL ITEMS - None PRESENTATIONS – None
1. PUBLIC COMMUNICATIONS – NON- AGENDA AND CONSENT ITEMS - None There were no public comments on this item.
2. CITY MANAGER REPORT AND ADVANCE CALENDAR
Interim City Manager Vidro reported the December 26, 2022 meeting has been cancelled and discussed items included in the next meeting agenda.
3. COUNCIL COMMENTS AND REQUESTS
Councilmember Claudia Orona welcomed new Councilmembers to the Council.
Councilmember Elizabeth Orona thanked the exiting Council and looked forward to working with fellow colleagues.
MINUTES
SOLVANG CITY COUNCIL
ADJOURNED REGULAR MEETING
14 Councilmember Brown thanked his wife for her support; acknowledged his son, daughter-in-law and grandson; expressed his appreciation for the opportunity to serve and thanked past Council for their service.
4. CONSENT ITEMS - None
5. PUBLIC HEARINGS - None
6. DISCUSSION ITEMS
a. DISCUSSION AND POSSIBLE ACTION REGARDING: DESIGNATION OF MAYOR PRO TEM FOR 2023; AND ESTABLISHING COUNCIL SEATING ARRANGEMENTS; AND
COUNCILMEMBER APPOINTMENTS TO BOARDS, COMMITTEES AND AGENCIES Interim City Manager Bradley Vidro presented a brief report and called for nominations for Mayor pro tem.
Mayor Infanti invited public comment.
Male speaker admonished that with great wisdom come many counselors.
There were no other public comments.
Motion by Councilmember Claudia Orona, to designate Councilmember Elizabeth Orona as Mayor pro tem, seconded by Councilmember Brown, and carried 4-0.
Discussion followed regarding determining the dais seating arrangement and Council concurred to have the Mayor pro tem seated to the right of the Mayor and the seating will be rearranged at the next City Council meeting.
Motion by Councilmember Claudia Orona, to switch seating on the dais so that the Mayor pro tem will sit to the right of the Mayor, at the next City Council meeting, seconded by Mayor pro tem Elizabeth Orona, and carried 4-0.
Discussion followed regarding the various boards, committees and agencies that need Council representation and/or alternates assigned. These include:
SB County Association of Governments (SBCAG)
Representative: Mayor Infanti Alternate: Mayor pro tem Elizabeth Orona Air Pollution Control District (APCD)
Representative: Mayor Infanti Alternate: Councilmember Claudia Orona California Joint Powers Authority (CJPIA)
Representative: Councilmember David Brown Alternate: Councilmember Claudia Orona League of California Cities – Deferred until the next Conference.
Eastern Management Area Groundwater Sustainability Agency (EMA-GSA) Representative: Mayor pro tem Elizabeth Orona Alternate: Councilmember David Brown Central Coast Community Energy
Representative: Councilmember Claudia Orona Alternate: Mayor Infanti Santa Barbara County Library Advisory Committee
Representative: Mayor pro tem Elizabeth Orona Alternate: TBD 15 Motion by Mayor pro tem Elizabeth Orona, to approve the assignments to the boards, committees and agencies of Council representatives, as listed above, seconded by Councilmember Brown, and carried 4-0.
b. DISCUSSION AND POSSIBLE ACTION REGARDING CITY COUNCIL VACANCY
APPOINTMENT PROCESS
Interim City Manager Vidro presented details of the report including options for City Council consideration as to the preferred appointment process and noted a public notice is forthcoming for the position.
Discussion followed regarding filling the vacancy with someone who already ran for Council and has voter support, or through an application process versus scheduling a special election, costs of a special election, appointing someone from Districts 1 or 2, requesting applications, expediting the process, and considering experienced candidates.
Mayor Infanti invited public comments.
Karen Waite, Former Councilmember, felt the best process is to accept applications and fill the vacancy via a point voting system.
There were no other public comments on this item.
Discussion followed regarding setting December 29, 2022 as the deadline for submitting applications for the vacant City Council position and whether to use ranked-choice voting.
Motion by Mayor pro tem Elizabeth Orona, to direct staff to initiate a public application process for AtLarge Councilmember candidates, accept applications until December 29, 2022 and provide next step announcements in the first meeting of January, 2023, seconded by Councilmember Claudia Orona, and carried 4-0.
c. DISCUSSION AND POSSIBLE ACTION TO RECEIVE ADVISORY BODY BOARDS,
COMMISSIONS AND COMMITTEE RECRUITMENT PROCESS
Interim City Manager Vidro reported terms for members of the various City boards, commissions and committees expire at the end of the year; noted all spots are vacant; stated the City is taking applications until January 12, 2023 and announced appointments will be made during City Council’s second meeting in January. He added there will be no boards, commission or committee meetings in January.
There were no public comments on this item.
Discussion followed regarding two-year terms expiring in even years.
No action was taken on this item at this time.
d. DISCUSSION AND POSSIBLE ACTION REGARDING: APPROVE THE SECOND
AMENDMENT TO THE AGREEMENT WITH URBAN PLANNING CONCEPTS INC FOR
PLANNING DIVISION CONSULTING SERVICES FOR THE ADDITIONAL AMOUNT NOT TO EXCEED $80,000 FOR THE EXISTING TERM TO JUNE 30, 2023, AND AUTHORIZE THE MAYOR TO EXECUTE ON BEHALF OF THE CITY; AND AUTHORIZE A BUDGET AMENDMENT IN THE AMOUNT OF $80,000 FROM THE GENERAL FUND Planning Manager Sophia Checa presented the staff report; spoke favorably on the work done by Planning Consultant Laurie Tamura, Urban Planning Concepts Inc. and noted this item is to extend her contract until June 30, 2023 and allow for the budget adjustments of $80,000 from the General Fund. 16 Discussion followed regarding the original budget amount and availability of the funds in the General Fund account.
Mayor Infanti invited public comments.
There were no public comments on this item.
Motion by Councilmember Brown, to approve the second amendment to the agreement with Urban Planning Concepts Inc for planning Division consulting services for the additional amount not to exceed $80,000 for the existing term to June 30, 2023 and authorize the Mayor to execute on behalf of the City; and authorize a budget amendment in the amount of $80,000 from the general fund, seconded by Councilmember Claudia Orona, and carried 4-0.
e. DISCUSSION AND POSSIBLE ACTION TO RECEIVE PRELIMINARY REVIEW OF THE
HOUSING ELEMENT OF THE GENERAL PLAN
Public Works Director Rodger Olds narrated a PowerPoint presentation of a preliminary review of the City’s General Plan Update.
Discussion followed regarding the amount of work done by the General Plan Advisory Committee, the importance of public review and input.
Planning Consultant Tamura discussed updates to all of the elements of the General Plan, RHNA numbers assigned to the City, the State’s requirement for all California cities to file their Housing Elements by February 15, 2023 and next steps prior to submitting the Housing Element to the State.
Discussion followed regarding details of Builder’s Remedy and continuation of the GPAC Mayor Infanti invited public comments.
Charles Chester, Mission Oaks, alleged the majority of cities in the State will fail to meet the deadline and stated the State will need to address the issue.
Dan Martin, President, Mission Oaks Owners Association, referenced a letter regarding the proposed rezoning of Site 3; discussed added costs to develop the site and urged City Council to look at other sites.
John Royce spoke in support of high-density housing for Solvang’s workforce; noted the importance of having a thorough understanding of any site, for development; listed issues with Site 3 that should be reviewed before considering rezoning and felt Site 3 is not a realistic site for developing affordable housing.
John Moisan, Mission Oaks, expressed concerns with the soil composition of the proposed sites and suggested other properties may be more suitable for the proposed housing.
Kent Lockhart, Mission Oaks, discussed errors in the City Sites Inventory; claimed Site 3 is not suitable for development of affordable housing units; felt no rezoning will be necessary in order to build moderate and above-moderate income units; declared only 65 units are needed to meet RHNA allocations and urged staff to correct the report.
Stephen Martin, Mission Oaks, expressed concerns with the impacts of the proposal; suggested the need to look at the overall feasibility of building affordable housing; spoke about needing to consider traffic, safety, soil, infrastructure improvements and costs for remediation; believed the draft Housing Element fails to provide realistic site evaluations and urged City Council to remove the 4.4 acres (sloping side) from Site 3, conduct a feasibility analysis of building affordable housing units over existing parking lots and study impacts of building new housing on water availability and conservation. 17 Wendy Gregersen, Mission Oaks, felt there is a lack of understanding, particularly as it relates to Site 3; felt there has not been sufficient time for public input and there is a lack of alternative options for developing low-income housing; suggested the need to carefully study what can be achieved on the sites; commented on the City providing more than what the State requires and listed concerns including increased traffic and water needs.
Lansing Duncan urged the Commission to take its time to do this right; discussed issues that will need resolution before developing the site and added costs; opined Site 3 is not suitable for high density housing; felt it should be reconfigured to eliminate the steeper parcel and read from a letter submitted to staff with recommendations.
Sam Burke presented examples of foundation failures and spoke about added costs involved in getting Site 3 ready for development and about Site 3 being unsuitable for development.
Karen Waite, Mission Oaks, felt the proposed project merits further archaeological, environmental, and geological studies; spoke about the archaeological significance of the area; commented on the need carefully examine the report; hoped the Council will consider how this will affect everyone’s quality of life in the area.
Josh Richmond, via Zoom, spoke about his family’s ownership of Site 3; noted all speakers live in the Mission Oaks area and have not discussed other potential sites; discussed existing zoning and developments allowed; believed soil issues are easily mitigatable; believed a 20-unit per acre zoning designation is appropriate for the site and listed benefits of developing the site.
There were no other public comments on this item.
Planning Consulting Tamura spoke about edits that will be made to the document; reported the draft document will be released at the end of this week for a 30-day review period; noted subsequent revisions will be made after the public review period; addressed next steps, including the environmental review process and stated sites identified must be viable sites.
Discussion followed regarding ensuring that the consultant information is accurate within the report, considering unintended consequences in terms of affordability, the need to take the time to do this right, and considering alternatives including the feasibility of building housing over existing parking lots.
There was no action taken on this item at this time.
7. AB1234 REPORT OUT AND COUNCIL CLOSING COMMENTS – None
8. ADJOURNMENT
The meeting Adjourned Regular Meeting was adjourned at 9:28 p.m.
Respectfully submitted:
Annamarie Porter, City Clerk
18 1/3/2023 10:29:01 AM Page 1 of 14
Expense Approval Report
City of Solvang By Segment (Select Below)
Payment Dates 12/1/2022 - 12/30/2022
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Sunrise Security, LLC 1457 11/28/2022 Security- Vet's Hall 100-16002 480.00 Pacific Gas & Electric Company 7582 11/17/2022 11/17/2022 0408007638 Booster Pump Ran…100-16002 105.56 Pacific Gas & Electric Company 7582 11/17/2022 11/17/2022 0408007413 City Hall 100-16002 790.40 Pacific Gas & Electric Company 7582 11/17/2022 11/17/2022 1351329740 Siren 100-16002 41.50 Pacific Gas & Electric Company 7582 12/16/2022 12/16/2022 1351329740 Siren 100-16002 57.91 Pacific Gas & Electric Company 7582 12/16/2022 12/16/2022 0408007638 Booster Pump Ran…100-16002 58.24 Pacific Gas & Electric Company 7582 12/16/2022 12/16/2022 0408007413 City Hall 100-16002 637.77 Southern California Gas Compa… 9500 11/18/2022 11/18/2022 Acct # 098 214 9500 0 100-16002 249.77 Southern California Gas Compa… 9500 12/19/2022 12/19/2022 Acct# 098 214 9500 0 100-16002 479.75 William Bebernes INV0010629 11/16/2022 Refund- Bocce Eqipment 100-16002 40.00 Brenda Virgen INV0010666 11/19/2022 Refund-Rental Deposit 100-16002 100.00 Kim Wilson INV0010667 11/19/2022 Refund- Rental Deposit 100-16002 100.00 Pedro Nolazce INV0010668 11/26/2022 Refund- Rental Deposit 100-16002 920.00 SYHS Boy's Water Polo INV0010671 12/07/2022 Refund- Rental Deposit 100-16002 500.00 Adriana Rico INV0010706 12/16/2022 Refund- Rental Deposit 100-16002 684.00 Platinum Plus for Business dba … 3831 11/11/2022 11/11/2022 Billing- November 11,2022-Dec… 100-20037 9,354.67 MNS Engineers, Inc. 81551 11/07/2022 Profession Services 10/01/2022…100-23011 636.03 15,235.60
Department: 1000 - Council
Valley Awards & More 112331 11/29/2022 Supplies 100-1000-100-52003 248.90 Maria Shafer 2022-053 SOLV 11/21/2022 Prepartion of Minutes- City Cou…100-1000-100-57016 85.00 Maria Shafer 2022-054 SOLV 11/29/2022 Preparation of minutes- SDRC 100-1000-100-57016 255.00 Maria Shafer 2022-055 SOLV 12/01/2022 Preparation of minutes- City Co… 100-1000-100-57016 85.00 Maria Shafer 2022-056 SOLV 12/06/2022 Preparation of minutes-Tourism…100-1000-100-57016 127.50 Maria Shafer 2022-057 SOLV 12/08/2022 Preparation of minutes- Plannin…100-1000-100-57016 148.75 Maria Shafer 2022-058 SOLV 12/16/2022 Preparation of Minutes- City Co…100-1000-100-57016 212.50 Valley Awards & More 112301 11/14/2022 City Hospitality/Employee QTR 100-1000-100-58001 15.52 Solvang Chamber of Commerce 3985 09/01/2022 City Hospitality 100-1000-100-58001 550.00 Valley Fresh Market, LLC INV0010631 09/30/2022 Monthly Billing- 9/01/22-9/30/… 100-1000-100-58001 96.52 Quadlent Finance USA, Inc. 1265 11/15/2022 11/15/2022 Postage 100-1000-100-59019 4,700.00 Islay Events 1093 11/01/2022 Audio/Video-City Council/TAC … 100-1000-100-63002 2,040.00 Islay Events 1105 12/01/2022 Audio/Video-City Council/TAC … 100-1000-100-63002 2,380.00 NextRequest INV0010637 11/30/2022 Annual Renewal 100-1000-100-70105 4,775.20 Santa Barbara Co Sheriff Dept 1653 12/13/2022 Contracted Law Enforcement- … 100-1000-130-56006 193,009.00 Department 1000 - Council Total: 208,728.89
Department: 1100 - Administration
Advantage Group, The INV0010638 11/30/2022 mis-over /under 100-1100-105-51005 0.02 Advantage Group, The INV0010638 11/30/2022 Retirement Health 100-1100-105-51005 6,553.88 Nielsen Building Material 75363 12/21/2022 Scraper/Fixed Balde Knife 100-1100-120-43021 -1.60 Santa Ynez Valley Hardware INV0010673 11/30/2022 Monthly Billing- November 100-1100-120-43021 -13.69 Staples Advantage 3523029963 11/08/2022 Supplies-Admin 100-1100-120-52003 76.99 Staples Advantage 3523029965 11/08/2022 Supplies- Admin 100-1100-120-52003 212.77 Staples Advantage 3524027519 11/22/2022 Supplies- Admin 100-1100-120-52003 164.97 Staples Advantage 3524814141 12/01/2022 Supplies- Admin 100-1100-120-52003 30.65 Staples Advantage 3524814142 12/01/2022 Supplies- Admin 100-1100-120-52003 168.09 Staples Advantage 3524814143 12/02/2022 Supplies- Admin 100-1100-120-52003 233.54 Quadlent Finance USA, Inc. 1265 11/15/2022 11/15/2022 Postage 100-1100-120-52008 472.82 Jim's Service Center INV0010672 12/01/2022 Fuel 100-1100-120-52015 19.39 Exclusive Alarm Services 011925 12/04/2022 Monitoring Security- City Hall 100-1100-120-54002 21.00 Exclusive Alarm Services 011927 12/04/2022 Monitoring Security- Generator 100-1100-120-54002 150.00 Exclusive Alarm Services 011928 12/04/2022 Monitoring Security- Maintena… 100-1100-120-54002 150.00 Exclusive Alarm Services 011929 12/04/2022 Monitoring Security- Water Dep. 100-1100-120-54002 150.00 Quadient Leasing USA, Inc. N19701306 12/05/2022 Lease Payments 100-1100-120-57011 160.65 Quadient Leasing USA, Inc. N9701306 12/05/2022 Lease Payments 100-1100-120-57011 321.29 Agenda Item 4.d
19 Expense Approval Report Payment Dates: 12/1/2022 - 12/30/2022 1/3/2023 10:29:01 AM Page 2 of 14
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Richards, Watson & Gershon A … 239961 11/11/2022 Professional Services- 10/01/20…100-1100-120-57012 14,556.55 Richards, Watson & Gershon A … 239964 11/11/2022 Professional Services- 10/01/20…100-1100-120-57012 180.00 Richards, Watson & Gershon A … 239965 11/11/2022 Professional Services- 10/01/20…100-1100-120-57012 1,917.50 The Lew Edwards Group 008 11/30/2022 Professional Services 100-1100-120-57016 3,000.00 HR Your Way, Inc. 2085 12/01/2022 HR Outsourcing 100-1100-120-57016 2,500.00 HR Your Way, Inc. 2106 11/30/2022 HR Outsourcing/Background Ch…100-1100-120-57016 101.00 Central Courier LLC 52318 12/02/2022 Daily Bank Deposits- 12/01/202…100-1100-120-57016 630.97 Government Revenue Solutions…INV06-014417 07/07/2022 SUTA CA- QTR4-2021 100-1100-120-57025 752.36 Government Staffing Services, I… 130130 09/30/2022 KKelly- Week Ending 9/25/2022 100-1100-120-57052 4,537.50 Government Staffing Services, I… 130136 10/14/2022 KKelly- Week Ending 10/09/2022 100-1100-120-57052 8,332.50 Government Staffing Services, I… 130141 10/28/2022 KKelly- Week Ending 10/23/2022 100-1100-120-57052 7,040.00 Government Staffing Services, I… 130146 11/11/2022 KKelly- Week Ending 11/06/2022 100-1100-120-57052 7,095.00 Government Staffing Services, I… 130150 11/25/2022 KKelly- Week Ending 11/20/2022 100-1100-120-57052 4,730.00 Robert Half International, Inc. 61053036 11/14/2022 DDill- Week Ending 11/11/2022 100-1100-120-57052 1,133.44 Robert Half International, Inc. 61095056 11/21/2022 DDill- Week Ending 11/18/2022 100-1100-120-57052 1,416.80 Robert Half International, Inc. 61132503 11/28/2022 DDill-Week Ending 11/25/22 100-1100-120-57052 850.08 Robert Half International, Inc. 61170786 12/05/2022 DDIll- Week Ending 12/02/22 100-1100-120-57052 1,416.80 Robert Half International, Inc. 61210681 12/12/2022 DDill- Week Ending 12/09/2022 100-1100-120-57052 1,416.80 Robert Half International, Inc. 61274947 12/21/2022 DDill- Week Ending 12/16/2022 100-1100-120-57052 1,133.44 Satcom Global FZE AS12220751 12/01/2022 SIM Card 100-1100-120-60006 42.75 Comcast 0775 11/15/22 11/30/2022 Acct# 939750775 100-1100-121-57064 384.54 ECS Imaging, Inc. 17358 11/26/2022 Annual Renewal 100-1100-121-57064 3,805.80 ZWorld GIS 2022-0366 12/01/2022 Annual GIS Services 100-1100-121-57064 1,634.79 Lanspeed 55056 12/14/2022 Montly Billing - December 100-1100-121-57064 3,735.17 Lanspeed 55057 12/01/2022 Barracuda- Monthly Fee 100-1100-121-57064 155.37 Lanspeed 55104 12/09/2022 IT expenses- APorter computer 100-1100-121-57064 3,095.89 Comcast 5898 11/28/2022 11/28/2022 T-1 line 100-1100-121-57064 84.76 Level 3 Communications, LLC 616816742 11/17/2022 T-1 line 100-1100-121-57064 2,031.46 Comcast 9241 11/20/2022 11/20/2022 Acct# 8155 70 005 0009241 100-1100-121-57064 13.24 Verizon Wireless Services, LLC 9920959081 11/19/2022 Wireless Billing 100-1100-121-57064 1,160.85 Verizon Wireless Services, LLC 9923341760 12/20/2022 Wireless Billing 100-1100-121-57064 557.96 RingCentral, Inc. CD_000490926 11/15/2022 Subscription Fee-SIM 100-1100-121-57064 1,065.25 Solvang Chamber of Commerce 4000 11/15/2022 FY 2022-23 Agency Funding 100-1100-220-59026 50,000.00 Department 1100 - Administration Total: 139,379.34
Department: 1200 - Planning & Building
Staples Advantage 3523029961 11/08/2022 Supplies- Planning 100-1200-200-52003 34.45 Staples Advantage 3523029962 11/08/2022 Supplies- Planning 100-1200-200-52003 95.88 Staples Advantage 3523523927 11/16/2022 Supplies- Planning 100-1200-200-52003 83.80 Staples Advantage 3524027517 11/22/2022 Supplies- Planning 100-1200-200-52003 15.07 Staples Advantage 3524027518 11/22/2022 Supplies- Planning 100-1200-200-52003 32.16 Hankering Corporation, The 85689 11/15/2022 Business Cards/SCheca 100-1200-200-52003 84.31 Quadlent Finance USA, Inc. 1265 11/15/2022 11/15/2022 Postage 100-1200-200-52008 59.10 Jim's Service Center INV0010672 12/01/2022 Fuel 100-1200-200-52015 18.82 Quadient Leasing USA, Inc. N19701306 12/05/2022 Lease Payments 100-1200-200-57011 51.93 Quadient Leasing USA, Inc. N9701306 12/05/2022 Lease Payments 100-1200-200-57011 103.85 Richards, Watson & Gershon A … 239962 11/11/2022 Professional Services- 10/01/20…100-1200-200-57012 10,575.00 Moore & Associates, Inc. 22.4908 12/05/2022 Printing 100-1200-200-57015 1.05 Urban Planning Concepts, Inc. 10834 12/07/2022 Urban Planning Concepts 100-1200-200-57016 14,400.00 PleinAire Design Group 2022.620 12/01/2022 Solvang MWELO 100-1200-200-57016 218.75 Eddie Hsueh 23 12/02/2022 Eddie Hsueh Code Enforcement 100-1200-201-57063 2,063.75 Quadlent Finance USA, Inc. 1265 11/15/2022 11/15/2022 Postage 100-1200-210-52008 59.10 Quadient Leasing USA, Inc. N19701306 12/05/2022 Lease Payments 100-1200-210-57011 21.91 Quadient Leasing USA, Inc. N9701306 12/05/2022 Lease Payments 100-1200-210-57011 43.81 Department 1200 - Planning & Building Total: 27,962.74
Department: 1300 - Parks and Recreation
Staples Advantage 3523029966 11/04/2022 Supplies- Rec 100-1300-350-52003 11.60 Quadlent Finance USA, Inc. 1265 11/15/2022 11/15/2022 Postage 100-1300-350-52008 118.20 Shana DeLeon INV0010670 11/30/2022 Marketing/Recreation 100-1300-350-57001 397.50 Quadient Leasing USA, Inc. N19701306 12/05/2022 Lease Payments 100-1300-350-57011 52.74 Quadient Leasing USA, Inc. N9701306 12/05/2022 Lease Payments 100-1300-350-57011 105.47 20 Expense Approval Report Payment Dates: 12/1/2022 - 12/30/2022 1/3/2023 10:29:01 AM Page 3 of 14
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Fred Lageman INV0010669 11/30/2022 Professional Services/November 100-1300-350-57016 1,680.00 Christophe Millner INV0010627 11/14/2022 Recreation Programs- Kung Fu 100-1300-365-31008 311.50 Halina Wyluda-Kazmierczak 0224 11/18/2022 Recreation Programs- Youth Art…100-1300-365-52005 233.10 Valley Fresh Market, LLC 04-698456 11/23/2022 Recreation Program 100-1300-365-52005 36.96 Valley Fresh Market, LLC 05-505143 11/21/2022 Recreation Program 100-1300-365-52005 41.99 Christophe Millner INV0010628 11/14/2022 Recreation Programs-Tai Chi 100-1300-370-31008 126.00 Santa Ynez Valley Hardware INV0010673 11/30/2022 Monthly Billing- November 100-1300-370-52005 103.99 Health Sanitation Services 2782074-1082-2 12/01/2022 Solvang Haunted House/Waste 100-1300-375-52005 9.62 Marborg Industries 5661678 10/31/2022 Recreation Programs- Haunted … 100-1300-375-52005 748.00 Candice Libera INV0010625 11/14/2022 Recreation Programs- 100-1300-375-52005 177.73 Candice Libera INV0010626 10/23/2022 Recreation Program- Haunted … 100-1300-375-52005 27.99 Valley Fresh Market, LLC INV0010632 10/31/2022 Monthly Billing- 10/01/2022-10…100-1300-375-52005 19.77 Petty Cash INV0010633 11/28/2022 Special Events 100-1300-375-52005 20.00 Petty Cash INV0010633 11/28/2022 Special Events 100-1300-375-52005 24.00 City of Buellton 2022-1118 11/18/2022 Valleywide Dance Revenue 100-1300-390-71010 1,987.50 Department 1300 - Parks and Recreation Total: 6,233.66
Department: 1400 - Tourism
Visit the Santa Ynez Valley INV0010679 12/13/2022 SYVTBID- October (Collected in … 100-1400-400-43020 -959.04 Solvang Hygge Huset LLC 1006 12/06/2022 Visitors Center 100-1400-400-59010 9,762.42 The Abbi Agency 1099 11/18/2022 The Abbi Agency - Marketing 100-1400-400-59010 1,536.19 Comcast 1629 11/15/2022 11/15/2022 Acct# 963061629 100-1400-400-59010 396.38 Alliant Insurance 2145554 11/28/2022 Marketing/Julefest 100-1400-400-59010 2,250.00 VTR Inc. dba Valley Tool Rentals 29771.1.2 11/14/2022 Julefest 100-1400-400-59010 343.99 Herc Rentals Inc. 33342803001 11/22/2022 Julefest 100-1400-400-59010 279.30 Griffin Publishing 5332 12/01/2022 Marketing- Printing & Publishing 100-1400-400-59010 2,325.00 Marborg Industries 5691940 12/04/2022 Julefest 100-1400-400-59010 825.00 Farm Supply Co 61166 12/02/2022 Julefest/Parade 100-1400-400-59010 204.73 Hankering Corporation, The 85642 11/21/2022 Marketing/Julefest 100-1400-400-59010 77.58 Hankering Corporation, The 85751 11/22/2022 Marketing/Julefest 100-1400-400-59010 564.92 Hankering Corporation, The 85752 11/17/2022 Marketing/Julefest 100-1400-400-59010 16.16 Hankering Corporation, The 85797 11/22/2022 Marketing/Julefest Posters 100-1400-400-59010 42.02 SP Maintenance Services, Inc 86711 12/06/2022 Julefest 100-1400-400-59010 893.00 The Abbi Agency 9419 09/01/2022 The Abbi Agency - Marketing 100-1400-400-59010 33,550.00 Dekra-Lite Industries, Inc. ARINV018618 11/17/2022 Julefest Holiday Decor 100-1400-400-59010 10,061.28 Full Moon Audio Co. INV-000001 12/14/2022 Rental of Waterproof lights 100-1400-400-59010 1,350.00 Full Moon Audio Co. INV-000227 12/19/2022 Julefest 100-1400-400-59010 25,194.60 Cheryl Shallanberger INV0010634 11/26/2022 Marketing/Julefest 100-1400-400-59010 542.66 Richard Pommerville INV0010662 12/08/2022 Julefest Santa Claus 100-1400-400-59010 800.00 Arwen Mary Lewis INV0010663 12/08/2022 Julefest Live Music 12/7/2022 100-1400-400-59010 700.00 Santa Ynez Valley Hardware INV0010673 11/30/2022 Monthly Billing- November 100-1400-400-59010 -9.26 Michael G. Lopez INV0010674 12/08/2022 Julefest/Marketing 100-1400-400-59010 1,500.00 Kay D. Dominguez INV0010677 12/08/2022 Entertainment for Julefest 100-1400-400-59010 1,600.00 Barbara Ruth O'Donnell INV0010707 12/08/2022 Julefest/Entertainment 100-1400-400-59010 1,500.00 Solvang Performing Arts INV0010708 12/15/2022 Solvang Nativity Spectacular 20… 100-1400-400-59010 5,000.00 Visit the Santa Ynez Valley INV0010679 12/13/2022 SYVTBID- October (Collected in … 700-1400-400-59016 46,992.96 Visit the Santa Ynez Valley INV0010679 12/13/2022 SYVTBID- October (Collected in … 700-1400-400-61003 959.04 Department 1400 - Tourism Total: 148,298.93
Department: 1600 - Public Works/Engineering
Alex Quiroz INV0010678 11/12/2022 Safety Gear- Boots 100-1600-300-51014 175.00 Quadlent Finance USA, Inc. 1265 11/15/2022 11/15/2022 Postage 100-1600-300-52008 59.10 Jim's Service Center INV0010672 12/01/2022 Fuel 100-1600-300-52015 30.44 Jim's Service Center INV0010672 12/01/2022 Fuel 100-1600-300-52015 100.00 Jim's Service Center INV0010672 12/01/2022 Fuel 100-1600-300-52015 117.66 Jim's Service Center INV0010672 12/01/2022 Fuel 100-1600-300-52015 404.95 Advanced Automotive Solutions…34746 11/30/2022 Vehicle Repairs & Maintenance 100-1600-300-53008 58.05 Advanced Automotive Solutions…34874 12/16/2022 Vehicle Repairs & Maintenance 100-1600-300-53008 234.07 Quadient Leasing USA, Inc. N19701306 12/05/2022 Lease Payments 100-1600-300-57011 68.96 Quadient Leasing USA, Inc. N9701306 12/05/2022 Lease Payments 100-1600-300-57011 137.93 Aramark Uniform Service 5020161395 12/07/2022 Mats & Towels (Vets Hall,City H… 100-1600-310-52003 51.25 SiteOne Landscaping Supply, LLC 125366752-001 11/18/2022 Repairs & Maintenance-HCA 100-1600-310-53003 136.22 21 Expense Approval Report Payment Dates: 12/1/2022 - 12/30/2022 1/3/2023 10:29:01 AM Page 4 of 14
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Herc Rentals Inc. 33402954-001 12/23/2022 Repairs & Maintenance- HCA 100-1600-310-53003 1,262.74 Nielsen Building Material 47998 07/14/2022 Miracle Lime 100-1600-310-53003 17.45 Dog Waste Depot 522393 12/19/2022 Repairs & Maintenance 100-1600-310-53003 111.78 Nielsen Building Material 70621 11/18/2022 Repairs & Maintenance- HCA 100-1600-310-53003 211.02 Nielsen Building Material 74863 12/16/2022 Wood for HCA Park PROP 68 100-1600-310-53003 1,188.09 Nielsen Building Material 75363 12/21/2022 Scraper/Fixed Balde Knife 100-1600-310-53003 86.18 Valley Fresh Market, LLC INV0010631 09/30/2022 Monthly Billing- 9/01/22-9/30/… 100-1600-310-53003 52.14 Santa Ynez Valley Hardware INV0010673 11/30/2022 Monthly Billing- November 100-1600-310-53003 45.95 Todd Pipe & Supply S114162274.001 11/22/2022 Repairs & Maintenance 100-1600-310-53003 199.07 Pacific Gas & Electric Company 7582 11/17/2022 11/17/2022 0408007896 Bar BQ 100-1600-310-55001 15.77 Pacific Gas & Electric Company 7582 11/17/2022 11/17/2022 0408007479 Parks Shop (HCA) … 100-1600-310-55001 46.88 Pacific Gas & Electric Company 7582 12/16/2022 12/16/2022 0408007896 Bar BQ 100-1600-310-55001 14.75 Pacific Gas & Electric Company 7582 12/16/2022 12/16/2022 0408007479 Parks Shop (HCA) … 100-1600-310-55001 45.40 Valley Shield Termite and Pest … 15083 11/21/2022 Pest Management 100-1600-310-57057 100.00 Valley Shield Termite and Pest … 15194 11/21/2022 Pest Management-HCA 100-1600-310-57057 59.00 Valley Shield Termite and Pest … 15413 12/07/2022 Pest Management-HCA 100-1600-310-57057 100.00 Valley Shield Termite and Pest … 15414 12/19/2022 Pest Mangement- HCA 100-1600-310-57057 100.00 Valley Shield Termite and Pest … 15537 12/19/2022 Pest Management- HCA 100-1600-310-57057 59.00 Valley Shield Termite and Pest … 15596 12/19/2022 Pest Management- HCA 100-1600-310-57057 80.00 Procare Janitorial Supply, Inc 157390 11/23/2022 Janitorial Supplies for Solvng Pa…100-1600-320-52003 467.76 Procare Janitorial Supply, Inc 157391 11/23/2022 Janitorial Supplies for Solvng Pa…100-1600-320-52003 107.51 SiteOne Landscaping Supply, LLC 125302217-001 11/16/2022 Repairs & Maintenance- Solvang…100-1600-320-53003 154.90 Dog Waste Depot 522393 12/19/2022 Repairs & Maintenance 100-1600-320-53003 111.78 Santa Ynez Valley Hardware INV0010673 11/30/2022 Monthly Billing- November 100-1600-320-53003 231.51 Todd Pipe & Supply S114162274.001 11/22/2022 Repairs & Maintenance 100-1600-320-53003 199.07 Pacific Gas & Electric Company 7582 11/17/2022 11/17/2022 0408007947 City park restroom…100-1600-320-55001 22.87 Pacific Gas & Electric Company 7582 11/17/2022 11/17/2022 1840991761 1600 Mission Park… 100-1600-320-55001 76.35 Pacific Gas & Electric Company 7582 12/16/2022 12/16/2022 0408007947 City park restroom…100-1600-320-55001 22.08 Pacific Gas & Electric Company 7582 12/16/2022 12/16/2022 1840991761 1600 Mission Park… 100-1600-320-55001 314.13 Procare Janitorial Supply, Inc 157387 11/23/2022 Janitorial Supplies for Sunny Fie…100-1600-330-52003 265.16 Aramark Uniform Service 5020161395 12/07/2022 Mats & Towels (Vets Hall,City H… 100-1600-330-52003 51.26 JV Outdoor Power Equipment 15493 12/14/2022 Repairs & Maintenance- SFP 100-1600-330-53003 167.18 Hanly General Engineering Corp 2022-111 10/31/2022 Sewage pump replacement Em… 100-1600-330-53003 5,950.00 Dog Waste Depot 522393 12/19/2022 Repairs & Maintenance 100-1600-330-53003 111.78 Santa Ynez Valley Hardware INV0010673 11/30/2022 Monthly Billing- November 100-1600-330-53003 99.09 Todd Pipe & Supply S114162274.001 11/22/2022 Repairs & Maintenance 100-1600-330-53003 199.07 Pacific Gas & Electric Company 7582 11/17/2022 11/17/2022 6518806365 900 Alamo Pintado…100-1600-330-55001 52.99 Pacific Gas & Electric Company 7582 12/16/2022 12/16/2022 6518806365 900 Alamo Pintado…100-1600-330-55001 42.39 S.Y.R.W.C.D. ID #1 0001 11/28/2022 11/30/2022 900 Alamo Pintado Rd. 100-1600-330-55002 1,320.85 Valley Shield Termite and Pest … 15085 11/17/2022 Pest Management- SFP 100-1600-330-57057 100.00 Valley Shield Termite and Pest … 15087 11/30/2022 Pest Management- SFP 100-1600-330-57057 100.00 Valley Shield Termite and Pest … 15093 11/30/2022 Pest Management-SPF 100-1600-330-57057 85.00 Valley Shield Termite and Pest … 15415 12/07/2022 Pest Management-SFP 100-1600-330-57057 100.00 Valley Shield Termite and Pest … 15416 12/07/2022 Pest Management-SFP 100-1600-330-57057 100.00 Valley Shield Termite and Pest … 15417 12/21/2022 Pest Management- SPF 100-1600-330-57057 100.00 Valley Shield Termite and Pest … 15418 12/21/2022 Pest Management- SFP 100-1600-330-57057 100.00 Dog Waste Depot 522393 12/19/2022 Repairs & Maintenance 100-1600-340-53003 111.76 Pacific Gas & Electric Company 7582 11/17/2022 11/17/2022 0408007090 Alisal Cmmn's park…100-1600-340-55001 13.46 Pacific Gas & Electric Company 7582 12/16/2022 12/16/2022 0408007090 Alisal Cmmn's park…100-1600-340-55001 13.00 Inner Nature 15056 11/30/2022 Maintenance of Plantings in the…100-1600-340-57029 3,500.00 Rafael Ruiz Janitor Service 2049 11/14/2022 Custodial Services 100-1600-400-57005 1,280.00 Rafael Ruiz Janitor Service 2050 11/14/2022 Custodial Services 100-1600-400-57005 1,344.00 Rafael Ruiz Janitor Service 2051 11/14/2022 Custodial Services 100-1600-400-57005 1,200.00 Rafael Ruiz Janitor Service 2052 11/21/2022 Custodial Services 100-1600-400-57005 1,280.00 Rafael Ruiz Janitor Service 2053 11/21/2022 Custodial Services 100-1600-400-57005 1,200.00 Rafael Ruiz Janitor Service 2054 11/21/2022 Custodial Services 100-1600-400-57005 1,344.00 Rafael Ruiz Janitor Service 2055 11/21/2022 Custodial Services 100-1600-400-57005 3,368.00 Rafael Ruiz Janitor Service 2062 11/28/2022 Custodial Services 100-1600-400-57005 1,344.00 Rafael Ruiz Janitor Service 2063 11/28/2022 Custodial Services 100-1600-400-57005 1,200.00 Rafael Ruiz Janitor Service 2064 11/28/2022 Custodial Services 100-1600-400-57005 1,280.00 22 Expense Approval Report Payment Dates: 12/1/2022 - 12/30/2022 1/3/2023 10:29:01 AM Page 5 of 14
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Rafael Ruiz Janitor Service 2065 11/28/2022 Custodial Services 100-1600-400-57005 620.00 SP Maintenance Services, Inc 86500 12/31/2022 Street Sweeping and Sidewalk C…100-1600-400-57018 1,172.09 Glen Clark INV0010630 11/22/2022 Refund- Meter Upgrade 100-1600-600-31035 190.00 American Public Works Associat…904071 10/04/2022 Membership 100-1600-600-52002 370.00 DellaValle Embroidery 2914 11/16/2022 Uniforms 100-1600-600-52003 32.85 Quadlent Finance USA, Inc. 1265 11/15/2022 11/15/2022 Postage 100-1600-600-52008 59.10 Jim's Service Center INV0010672 12/01/2022 Fuel 100-1600-600-52015 18.82 Advanced Automotive Solutions…34746 11/30/2022 Vehicle Repairs & Maintenance 100-1600-600-53008 58.05 Advanced Automotive Solutions…34874 12/16/2022 Vehicle Repairs & Maintenance 100-1600-600-53008 234.07 Quadient Leasing USA, Inc. N19701306 12/05/2022 Lease Payments 100-1600-600-57011 20.28 Quadient Leasing USA, Inc. N9701306 12/05/2022 Lease Payments 100-1600-600-57011 40.57 Cole Phillips 111 11/21/2022 Stipend/Engineering Intern 100-1600-600-57016 748.00 Cole Phillips 112 12/16/2022 Stipend/Engineering Intern 100-1600-600-57016 1,096.50 Tetra Tech, Inc 52000975 12/19/2022 Professional Services 100-1600-600-57016 7,130.00 Carrs Boots & Western Wear 13883 11/14/2022 Uniform 100-1600-605-51014 52.50 Quadlent Finance USA, Inc. 1265 11/15/2022 11/15/2022 Postage 100-1600-605-52008 59.10 Nielsen Building Material 69618 11/14/2022 Repairs & Maintenace 100-1600-605-53003 81.85 Santa Ynez Valley Hardware INV0010673 11/30/2022 Monthly Billing- November 100-1600-605-53003 152.90 Scott Reardon's Locksmith Servi…26586 10/13/2022 Vehicle Repairs & Maintenance 100-1600-605-53008 346.11 Advanced Automotive Solutions…34746 11/30/2022 Vehicle Repairs & Maintenance 100-1600-605-53008 58.05 Advanced Automotive Solutions…34874 12/16/2022 Vehicle Repairs & Maintenance 100-1600-605-53008 234.07 Quadient Leasing USA, Inc. N19701306 12/05/2022 Lease Payments 100-1600-605-57011 38.13 Quadient Leasing USA, Inc. N9701306 12/05/2022 Lease Payments 100-1600-605-57011 76.27 Wendy Berry INV0010665 12/02/2022 Refund- Rental Deposit 100-1600-610-32004 300.00 Aramark Uniform Service 5020161395 12/07/2022 Mats & Towels (Vets Hall,City H… 100-1600-610-52003 51.25 Scott Reardon's Locksmith Servi…26585 10/13/2022 Repairs & Maintenance 100-1600-610-53003 91.94 Nielsen Building Material 71267 11/23/2022 Repairs & Maintenance 100-1600-610-53003 27.97 Todd Pipe & Supply S114162274.001 11/22/2022 Repairs & Maintenance 100-1600-610-53003 199.07 Southern California Gas Compa… 2500 11/22/2022 11/22/2022 Acct# 194 215 2500 7 100-1600-610-55001 516.40 Southern California Gas Compa… 2500 12/21/2022 12/21/2022 Acct # 194 215 2500 7 100-1600-610-55001 972.13 Pacific Gas & Electric Company 7582 11/17/2022 11/17/2022 0408007128 Memorial Bldg 100-1600-610-55001 871.73 Pacific Gas & Electric Company 7582 12/16/2022 12/16/2022 0408007128 Memorial Bldg 100-1600-610-55001 838.20 Comcast 8155 12/05/2022 12/05/2022 Acct# 8155 70 005 0228155 100-1600-610-55001 86.06 Valley Shield Termite and Pest … 15089 11/21/2022 Pest Management -Vets Hall 100-1600-610-57057 100.00 Valley Shield Termite and Pest … 15212 11/21/2022 Pest Management-Vets Hall 100-1600-610-57057 100.00 Valley Shield Termite and Pest … 15420 12/07/2022 Pest Management-Vets Hall 100-1600-610-57057 100.00 Valley Shield Termite and Pest … 15421 12/19/2022 Pest Management- HCA 100-1600-610-57057 100.00 Valley Shield Termite and Pest … 15553 12/19/2022 Pest Management- Vets Hall 100-1600-610-57057 100.00 Aramark Uniform Service 5020161395 12/07/2022 Mats & Towels (Vets Hall,City H… 100-1600-620-52003 51.25 Clean Machine Laundromat 8488-28 11/10/2022 Repairs & Maintenance- City Hall 100-1600-620-52003 98.00 Todd Pipe & Supply S114162274.001 11/22/2022 Repairs & Maintenance 100-1600-620-53003 199.07 Pacific Gas & Electric Company 7582 11/17/2022 11/17/2022 0408007413 City Hall 100-1600-620-55001 646.69 Pacific Gas & Electric Company 7582 12/16/2022 12/16/2022 0408007413 City Hall 100-1600-620-55001 521.82 Southern California Gas Compa… 9500 11/18/2022 11/18/2022 Acct # 098 214 9500 0 100-1600-620-55001 204.36 Southern California Gas Compa… 9500 12/19/2022 12/19/2022 Acct# 098 214 9500 0 100-1600-620-55001 392.52 Aramark Uniform Service 5020161395 12/07/2022 Mats & Towels (Vets Hall,City H… 100-1600-630-52003 51.25 Valley Shield Termite and Pest … 15411 12/21/2022 Pest Management- Annex 100-1600-630-53003 75.00 Pacific Gas & Electric Company 7582 11/17/2022 11/17/2022 7382657678 411 Second St 100-1600-630-55001 389.51 Pacific Gas & Electric Company 7582 12/16/2022 12/16/2022 7382657678 411 Second St 100-1600-630-55001 355.18 Southern California Gas Compa… 9410 11/18/2022 11/18/2022 Acct# 188 514 941 6 100-1600-630-55001 260.08 Southern California Gas Compa… 9410 12/19/2022 12/19/2022 Acct# 188 514 9410 6 100-1600-630-55001 505.28 Pacific Gas & Electric Company 7582 11/17/2022 11/17/2022 0408007667 Conference Vistors 100-1600-650-55001 108.53 Pacific Gas & Electric Company 7582 12/16/2022 12/16/2022 0408007667 Conference Vistors 100-1600-650-55001 139.87 Procare Janitorial Supply, Inc 157388 11/23/2022 Janitorial Supplies for the Restr… 100-1600-670-52003 467.76 Procare Janitorial Supply, Inc 157389 11/23/2022 Janitorial Supplies for the Restr… 100-1600-670-52003 103.83 Aramark Uniform Service 5020161392 12/07/2022 Supplies- RR#1 100-1600-670-52003 261.88 Pacific Gas & Electric Company 7582 11/17/2022 11/17/2022 2465713408 Alisal Restroom 100-1600-670-55001 451.97 Pacific Gas & Electric Company 7582 12/16/2022 12/16/2022 2465713408 Alisal Restroom 100-1600-670-55001 556.95 Procare Janitorial Supply, Inc 157385 11/23/2022 Janitorial Supplies for the Restr… 100-1600-680-52003 449.71 Procare Janitorial Supply, Inc 157386 11/23/2022 Janitorial Supplies for the Restr… 100-1600-680-52003 149.60 23 Expense Approval Report Payment Dates: 12/1/2022 - 12/30/2022 1/3/2023 10:29:01 AM Page 6 of 14
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Aramark Uniform Service 5020161394 12/07/2022 Supplies-RR#3 100-1600-680-52003 299.52 Pacific Gas & Electric Company 7582 11/17/2022 11/17/2022 0408007539 Lot #3 restroom 100-1600-680-55001 507.03 Pacific Gas & Electric Company 7582 12/16/2022 12/16/2022 0408007539 Lot #3 restroom 100-1600-680-55001 660.13 Carrs Boots & Western Wear 13883 11/14/2022 Uniform 100-1600-690-51014 78.75 Valley Fresh Market, LLC INV0010631 09/30/2022 Monthly Billing- 9/01/22-9/30/… 100-1600-690-51014 13.99 Procare Janitorial Supply, Inc 157392 11/23/2022 Janitorial Supplies for the Roads…100-1600-690-52003 288.38 Jim's Service Center INV0010672 12/01/2022 Fuel 100-1600-690-52015 312.60 Jim's Service Center INV0010672 12/01/2022 Fuel 100-1600-690-52015 155.51 Jim's Service Center INV0010672 12/01/2022 Fuel 100-1600-690-52015 71.21 Jim's Service Center INV0010672 12/01/2022 Fuel 100-1600-690-52015 141.00 Jim's Service Center INV0010672 12/01/2022 Fuel 100-1600-690-52015 30.44 SiteOne Landscaping Supply, LLC 125565800-001 11/30/2022 Repairs & Maintenance- Roads 100-1600-690-53003 107.50 Nielsen Building Material 72109 11/30/2022 Repairs & Maintenane 100-1600-690-53003 131.46 Valley Fresh Market, LLC INV0010632 10/31/2022 Monthly Billing- 10/01/2022-10…100-1600-690-53003 69.52 California Concrete Grinding, LLC SOL-1122-01 12/09/2022 Concrete Grinding 100-1600-690-53003 39.08 California Concrete Grinding, LLC SOL-1122-02 12/09/2022 Concrete Grinding 100-1600-690-53003 1,208.50 Pacific Gas & Electric Company 7582 11/17/2022 11/17/2022 0408007080 City Sign HWY 246… 100-1600-690-53007 10.13 Pacific Gas & Electric Company 7582 11/17/2022 11/17/2022 0053695143 1250 Mission 100-1600-690-53007 15.04 Pacific Gas & Electric Company 7582 12/16/2022 12/16/2022 0053695143 1250 Mission 100-1600-690-53007 14.89 Pacific Gas & Electric Company 7582 12/16/2022 12/16/2022 0408007080 City Sign HWY 246… 100-1600-690-53007 9.78 Advanced Automotive Solutions…34746 11/30/2022 Vehicle Repairs & Maintenance 100-1600-690-53008 58.05 Advanced Automotive Solutions…34874 12/16/2022 Vehicle Repairs & Maintenance 100-1600-690-53008 234.07 Pacific Gas & Electric Company 5526 11/15/2022 11/15/2022 Acc# 3982645526-1 100-1600-690-55006 4,682.21 Pacific Gas & Electric Company 5526 12/14/2022 12/14/2022 Acct# 3982645526 1 100-1600-690-55006 2,547.76 Pacific Gas & Electric Company 7582 11/17/2022 11/17/2022 8848923416 Tree Lighting 1637…100-1600-690-55006 42.39 Pacific Gas & Electric Company 7582 11/17/2022 11/17/2022 7478349044 Tree Lighting 1663…100-1600-690-55006 45.54 Pacific Gas & Electric Company 7582 12/16/2022 12/16/2022 7478349044 Tree Lighting 1663…100-1600-690-55006 61.45 Pacific Gas & Electric Company 7582 12/16/2022 12/16/2022 8848923416 Tree Lighting 1637…100-1600-690-55006 57.40 Quadient Leasing USA, Inc. N19701306 12/05/2022 Lease Payments 100-1600-690-57011 77.08 Quadient Leasing USA, Inc. N9701306 12/05/2022 Lease Payments 100-1600-690-57011 154.15 California Concrete Grinding, LLC SOL-1122-01 12/09/2022 Concrete Grinding 100-1600-690-57019 260.52 California Concrete Grinding, LLC SOL-1122-02 12/09/2022 Concrete Grinding 100-1600-690-57019 8,056.63 Carrs Boots & Western Wear 13883 11/14/2022 Uniform 100-1600-700-51014 26.25 Advanced Automotive Solutions…34746 11/30/2022 Vehicle Repairs & Maintenance 100-1600-700-53008 58.07 Advanced Automotive Solutions…34874 12/16/2022 Vehicle Repairs & Maintenance 100-1600-700-53008 234.07 Quadient Leasing USA, Inc. N19701306 12/05/2022 Lease Payments 100-1600-700-57011 16.23 Quadient Leasing USA, Inc. N9701306 12/05/2022 Lease Payments 100-1600-700-57011 32.45 Pacific Gas & Electric Company 5526 11/15/2022 11/15/2022 Acc# 3982645526-1 100-1600-710-55001 407.15 Pacific Gas & Electric Company 5526 12/14/2022 12/14/2022 Acct# 3982645526 1 100-1600-710-55001 2,547.75 Carrs Boots & Western Wear 13883 11/14/2022 Uniform 100-1600-720-51014 17.50 Quadient Leasing USA, Inc. N19701306 12/05/2022 Lease Payments 100-1600-720-57011 27.57 Quadient Leasing USA, Inc. N9701306 12/05/2022 Lease Payments 100-1600-720-57011 55.18 MNS Engineers, Inc. 81713 11/11/2022 SWMP Professional Services 100-1600-720-57016 4,083.05 SP Maintenance Services, Inc 86500 12/31/2022 Street Sweeping and Sidewalk C…100-1600-720-57022 1,875.35 DKS Associates 0082860 12/29/2022 Active Trnsportation Plan 300-1600-600-70105 1,342.50 DKS Associates 0083139 12/29/2022 Active Trnsportation Plan 300-1600-600-70105 847.50 DKS Associates 0083540 12/14/2022 Active Trnsportation Plan 300-1600-600-70105 842.50 DKS Associates 0083874 12/21/2022 Active Trnsportation Plan 300-1600-600-70105 1,310.00 Roy Allan Slurry Seal, Inc. 1 12/27/2022 Slurry Seal Project 300-1600-600-70105 81,819.75 VTR Inc. dba Valley Tool Rentals 29819.1.2 11/18/2022 Projects-Slurry Seal 300-1600-600-70105 138.00 MARCHI & ASSOCIATES 3887.10 12/08/2022 Update of ADA Restroom Plans …300-1600-600-70105 3,040.00 MNS Engineers, Inc. 81712 12/14/2022 Municipl Facilities Master Plan 300-1600-600-70105 728.21 Department 1600 - Public Works/Engineering Total: 178,174.76 Department: 2100 - Gas Tax
Roy Allan Slurry Seal, Inc. 1 12/27/2022 Slurry Seal Project 300-2100-801-70105 204,549.37 Department 2100 - Gas Tax Total: 204,549.37
Department: 2500 - Measure A
Roy Allan Slurry Seal, Inc. 1 12/27/2022 Slurry Seal Project 300-2500-803-70105 123,570.07 Department 2500 - Measure A Total: 123,570.07
24 Expense Approval Report Payment Dates: 12/1/2022 - 12/30/2022 1/3/2023 10:29:01 AM Page 7 of 14
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Department: 3500 - Solvang Mesa LLD
BrightView Landscape Services 8202781 11/30/2022 Landscape Maintenance FY 22/… 205-3500-804-53005 7,167.00 Pacific Gas & Electric Company 5240 11/14/22 11/14/2022 Acct#00536952400 1 205-3500-804-55001 440.22 BrightView Landscape Services 8174131 11/21/2022 Special Projects 205-3500-804-70105 526.75 Department 3500 - Solvang Mesa LLD Total: 8,133.97
Department: 5000 - Transit
Roadrunner Management Servi… 6726 12/01/2022 Farebox 502-5000-850-35021 -3,992.23 Roadrunner Management Servi… 6727 12/01/2022 Fuel Reimbrsement- November 502-5000-850-52015 9,143.51 Roadrunner Management Servi… 6726 12/01/2022 Comcast 502-5000-850-55003 105.00 Roadrunner Management Servi… 6726 12/01/2022 Roadrunner Annual Contract 502-5000-850-56010 57,284.74 Moore & Associates, Inc. 22.4909 12/05/2022 SYVT Marketing 502-5000-850-57001 387.50 Moore & Associates, Inc. 22.4894 11/22/2022 SYVT Transit Development Plan 502-5000-850-57016 25,462.00 Moore & Associates, Inc. 22.4908 12/05/2022 SYVT Profesional Services 502-5000-850-57016 1,281.25 Department 5000 - Transit Total: 89,671.77
Department: 5100 - Water
Advantage Group, The INV0010638 11/30/2022 Retirement Health 500-5100-105-51005 517.18 Glen Clark INV0010630 11/22/2022 Refund- Meter Upgrade 500-5100-501-36008 200.00 Valley Fresh Market, LLC 05-494047 11/04/2022 Education/CJPIA 500-5100-501-51012 30.56 Valley Fresh Market, LLC INV0010631 09/30/2022 Monthly Billing- 9/01/22-9/30/… 500-5100-501-51012 24.82 ReadyRefresh by Nestle 02K6702214026 11/30/2022 Supplies- Water 500-5100-501-52003 178.85 USA Blue Book 192174 12/01/2022 backup pump and motor Riley rd 500-5100-501-52003 4,257.91 Tractor Supply Credit Plan 200375873 11/01/2022 Supplies- Water 500-5100-501-52003 156.98 Staples Advantage 3523029964 11/07/2022 Supplies-Water 500-5100-501-52003 189.18 Staples Advantage 3524814139 11/30/2022 Supplies- Water 500-5100-501-52003 156.71 Harrison Hardware 518871 11/01/2022 Supplies- Water 500-5100-501-52003 171.43 Valley Fresh Market, LLC INV0010632 10/31/2022 Monthly Billing- 10/01/2022-10…500-5100-501-52003 32.45 Santa Ynez Valley Hardware INV0010673 11/30/2022 Monthly Billing- November 500-5100-501-52003 52.77 Santa Maria Famcon Pipe & Su… S100091737.001 11/15/2022 Supplies 500-5100-501-52003 316.43 Santa Maria Famcon Pipe & Su… S100091737.001 11/15/2022 New Meter box Lids with AMR … 500-5100-501-52003 4,500.00 Todd Pipe & Supply S114361237.001 11/30/2022 Supplies- Water 500-5100-501-52003 326.18 Infosend, Inc 223811 10/31/2022 Utility Billing Printing 500-5100-501-52004 75.69 Infosend, Inc 223811 10/31/2022 Utility billing 500-5100-501-52004 493.27 Infosend, Inc 224340 11/10/2022 Utility Billing 500-5100-501-52004 202.84 Infosend, Inc 225425 11/30/2022 Utility Billing 500-5100-501-52004 133.89 Quadlent Finance USA, Inc. 1265 11/15/2022 11/15/2022 Postage 500-5100-501-52008 147.76 Infosend, Inc 225425 11/30/2022 Utility Billing 500-5100-501-52008 435.32 Brenntag Pacific, Inc BPI290201 11/10/2022 Chlorine for wellhead treatment 500-5100-501-52014 2,999.83 Jim's Service Center INV0010672 12/01/2022 Fuel 500-5100-501-52015 30.44 Jim's Service Center INV0010672 12/01/2022 Fuel 500-5100-501-52015 369.79 Jim's Service Center INV0010672 12/01/2022 Fuel 500-5100-501-52015 280.95 Jim's Service Center INV0010672 12/01/2022 Fuel 500-5100-501-52015 462.34 Buellflat Rock Co, Inc 105691 12/08/2022 Repairs & Maintenance- Water 500-5100-501-53003 131.80 Cal-Coast Irrigation 2211-656530 11/03/2022 Repairs & Maintenace-Water 500-5100-501-53003 356.68 A-OK Power Equipment 684181 12/02/2022 Repairs & Maintenance 500-5100-501-53003 32.31 Tractor Supply Credit Plan 200380090 11/23/2022 Vehicle Repairs & Maintenance 500-5100-501-53008 441.73 O'Reilly Automotive Stores, Inc.… 4372-318149 11/18/2022 Vehicle Repairs & Maintenance 500-5100-501-53008 66.79 D & H Water Systems, Inc I2022-1520 11/15/2022 New flow through Block Analyz… 500-5100-501-53011 204.19 D & H Water Systems, Inc I2022-1576 11/28/2022 New analyzer probes 500-5100-501-53011 9,603.59 D & H Water Systems, Inc I2022-1577 11/28/2022 New flow through Block Analyz… 500-5100-501-53011 2,016.62 Pacific Gas & Electric Company 0769 11/10/2022 11/10/2022 Acct# 4922450769 6 500-5100-501-55005 2,213.50 Pacific Gas & Electric Company 4776 12/17/2022 12/15/2022 Acct# 8496674776 2 500-5100-501-55005 3,727.25 Pacific Gas & Electric Company 7582 11/17/2022 11/17/2022 0408007414 Water Control Val… 500-5100-501-55005 10.09 Pacific Gas & Electric Company 7582 11/17/2022 11/17/2022 0408007364 Valve Old Mill Rd 500-5100-501-55005 12.16 Pacific Gas & Electric Company 7582 11/17/2022 11/17/2022 4486137289 146 Rancho Alisal 500-5100-501-55005 14.25 Pacific Gas & Electric Company 7582 11/17/2022 11/17/2022 0408007110 Mun Improvement…500-5100-501-55005 15.98 Pacific Gas & Electric Company 7582 11/17/2022 11/17/2022 0408007428 Reservoir 500-5100-501-55005 57.86 Pacific Gas & Electric Company 7582 11/17/2022 11/17/2022 0408007810 Pump (175 Alisal) 500-5100-501-55005 247.24 Pacific Gas & Electric Company 7582 11/17/2022 11/17/2022 0408007323 Pump 75 HP/Well … 500-5100-501-55005 2,033.82 Pacific Gas & Electric Company 7582 11/17/2022 11/17/2022 0408007287 Well #4 500-5100-501-55005 2,360.00 Pacific Gas & Electric Company 7582 11/17/2022 11/17/2022 6977181775 Booster Station 70…500-5100-501-55005 743.41 25 Expense Approval Report Payment Dates: 12/1/2022 - 12/30/2022 1/3/2023 10:29:01 AM Page 8 of 14
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Pacific Gas & Electric Company 7582 11/17/2022 11/17/2022 0408007241 Water Well #7 500-5100-501-55005 3,215.26 Pacific Gas & Electric Company 7582 11/17/2022 11/17/2022 0408007780 Well #3 500-5100-501-55005 2,830.47 Pacific Gas & Electric Company 7582 12/16/2022 12/16/2022 0408007287 Well #4 500-5100-501-55005 2,468.79 Pacific Gas & Electric Company 7582 12/16/2022 12/16/2022 0408007323 Pump 75 HP/Well … 500-5100-501-55005 1,341.74 Pacific Gas & Electric Company 7582 12/16/2022 12/16/2022 0408007780 Well #3 500-5100-501-55005 1,095.66 Pacific Gas & Electric Company 7582 12/16/2022 12/16/2022 6977181775 Booster Station 70…500-5100-501-55005 500.56 Pacific Gas & Electric Company 7582 12/16/2022 12/16/2022 0408007810 Pump (175 Alisal) 500-5100-501-55005 245.27 Pacific Gas & Electric Company 7582 12/16/2022 12/16/2022 0408007428 Reservoir 500-5100-501-55005 42.08 Pacific Gas & Electric Company 7582 12/16/2022 12/16/2022 0408007110 Mun Improvement…500-5100-501-55005 15.41 Pacific Gas & Electric Company 7582 12/16/2022 12/16/2022 4486137289 146 Rancho Alisal 500-5100-501-55005 14.09 Pacific Gas & Electric Company 7582 12/16/2022 12/16/2022 0408007241 Water Well #7 500-5100-501-55005 3,681.41 Pacific Gas & Electric Company 7582 12/16/2022 12/16/2022 0408007364 Valve Old Mill Rd 500-5100-501-55005 11.77 Pacific Gas & Electric Company 7582 12/16/2022 12/16/2022 0408007414 Water Control Val… 500-5100-501-55005 9.75 S.Y.R.W.C.D. ID #1 5001 11/30/2022 11/30/2022 1890 Old Mill Rd 500-5100-501-55010 5,454.69 S.Y.R.W.C.D. ID #1 7501 11/30/2022 11/30/2022 Alamo Pintado Rd 500-5100-501-55010 1,767.62 S.Y.R.W.C.D. ID #1 INV0010676 12/05/2022 DWR/CCWA Variable - 11/01/2… 500-5100-501-55011 105,690.07 County of Santa Barbara CS-11292022 11/29/2022 2022-2023 Cloud Seeding Progr… 500-5100-501-57003 3,585.00 FGL Environmental, Inc. 214764A 10/03/2022 Lab Testing 500-5100-501-57010 303.00 FGL Environmental, Inc. 214765A 10/10/2022 Lab Testing 500-5100-501-57010 1,017.00 FGL Environmental, Inc. 215621A 10/21/2022 Lab Testing 500-5100-501-57010 106.00 FGL Environmental, Inc. 215622A 10/21/2022 Lab Testing 500-5100-501-57010 54.00 FGL Environmental, Inc. 216044A 10/17/2022 Lab Testing 500-5100-501-57010 47.00 FGL Environmental, Inc. 216046A 10/21/2022 Lab Testing 500-5100-501-57010 106.00 FGL Environmental, Inc. 216047A 10/21/2022 Lab Testing 500-5100-501-57010 16.00 FGL Environmental, Inc. 216437A 10/26/2022 Lab Testing 500-5100-501-57010 54.00 FGL Environmental, Inc. 216440A 10/26/2022 Lab Testing 500-5100-501-57010 106.00 FGL Environmental, Inc. 216885A 10/28/2022 Lab Testing 500-5100-501-57010 16.00 FGL Environmental, Inc. 216887A 10/28/2022 Lab Testing 500-5100-501-57010 106.00 Quadient Leasing USA, Inc. N19701306 12/05/2022 Lease Payments 500-5100-501-57011 116.02 Quadient Leasing USA, Inc. N9701306 12/05/2022 Lease Payments 500-5100-501-57011 232.04 Richards, Watson & Gershon A … 239963 11/11/2022 Professional Services- 10/01/20…500-5100-501-57012 9,472.50 Aqua-Metric Sales Company INV0091855 11/21/2022 meters 500-5100-501-57030 6.79 Aqua-Metric Sales Company INV0091855 11/21/2022 new 2/1-1/2 meter registers 500-5100-501-57030 2,300.00 Tyler Technologies, Inc 025-401887 12/01/2022 Utility Billing 500-5100-501-57064 20.00 Comcast 0775 11/15/22 11/30/2022 Acct# 939750775 500-5100-501-57064 47.88 ECS Imaging, Inc. 17358 11/26/2022 Annual Renewal 500-5100-501-57064 473.84 ZWorld GIS 2022-0366 12/01/2022 Annual GIS Services 500-5100-501-57064 203.54 Lanspeed 55056 12/14/2022 Montly Billing - December 500-5100-501-57064 465.05 Lanspeed 55057 12/01/2022 Barracuda- Monthly Fee 500-5100-501-57064 19.34 Comcast 5898 11/28/2022 11/28/2022 T-1 line 500-5100-501-57064 10.55 Level 3 Communications, LLC 616816742 11/17/2022 T-1 line 500-5100-501-57064 252.93 Verizon Wireless Services, LLC 9920959081 11/19/2022 Wireless Billing 500-5100-501-57064 314.65 Verizon Wireless Services, LLC 9923341760 12/20/2022 Wireless Billing 500-5100-501-57064 257.12 State Water Resources Control … SW-0242747 11/29/2022 Annual Permit Fee 500-5100-501-61009 7,067.00 PC Mechanical Inc. CISOL05522 11/17/2022 SPW Pump2 Service 500-5100-501-63007 2,941.60 Nviro 2472 12/06/2022 SCADA 500-5100-501-70851 1,626.25 Nviro 2495 12/20/2022 SCADA upgrades 500-5100-501-70851 660.00 GSI Water Solutions, Inc. 00662.003-3 12/10/2022 River Wells Project 500-5100-501-70852 11,773.75 Audrey Allison INV0010624 11/22/2022 Landscape Rebate Program 500-5100-501-70938 2,000.00 Michael Beckmann INV0010705 12/14/2022 Landscape Rebate Program 500-5100-501-70938 2,000.00 Berchtold Equipment E00414 11/30/2022 New Mini Ex. 803-5100-501-70105 14,664.03 Department 5100 - Water Total: 231,858.36
Department: 5200 - Sanitary Sewer
Advantage Group, The INV0010638 11/30/2022 Retirement Health 501-5200-105-51005 517.18 Infosend, Inc 223811 10/31/2022 Utility billing 501-5200-502-52004 493.28 Infosend, Inc 223811 10/31/2022 Utility Billing Printing 501-5200-502-52004 75.70 Infosend, Inc 224340 11/10/2022 Utility Billing 501-5200-502-52004 202.83 Infosend, Inc 225425 11/30/2022 Utility Billing 501-5200-502-52004 133.90 Jim's Service Center INV0010672 12/01/2022 Fuel 501-5200-502-52015 75.58 Jim's Service Center INV0010672 12/01/2022 Fuel 501-5200-502-52015 15.22 26 Expense Approval Report Payment Dates: 12/1/2022 - 12/30/2022 1/3/2023 10:29:01 AM Page 9 of 14
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Jim's Service Center INV0010672 12/01/2022 Fuel 501-5200-502-52015 123.63 Grainger 9513374090 11/15/2022 Repairs & Mainteance 501-5200-502-53003 222.78 Steve's Wheel & Tire 1-93609 11/28/2022 Vehicle Repairs & Maintenance… 501-5200-502-53008 338.11 Advanced Automotive Solutions…34899 12/19/2022 Vehicle Repairs & Maintenance 501-5200-502-53008 266.50 Pacific Gas & Electric Company 7582 11/17/2022 11/17/2022 0408007719 Sewage lift station… 501-5200-502-55001 170.93 Pacific Gas & Electric Company 7582 12/16/2022 12/16/2022 0408007719 Sewage lift station… 501-5200-502-55001 180.09 Quadient Leasing USA, Inc. N19701306 12/05/2022 Lease Payments 501-5200-502-57011 51.93 Quadient Leasing USA, Inc. N9701306 12/05/2022 Lease Payments 501-5200-502-57011 103.85 Tyler Technologies, Inc 025-401887 12/01/2022 Utility Billing 501-5200-502-57064 20.00 Comcast 0775 11/15/22 11/30/2022 Acct# 939750775 501-5200-502-57064 18.13 ECS Imaging, Inc. 17358 11/26/2022 Annual Renewal 501-5200-502-57064 179.45 ZWorld GIS 2022-0366 12/01/2022 Annual GIS Services 501-5200-502-57064 77.08 Lanspeed 55056 12/14/2022 Montly Billing - December 501-5200-502-57064 176.12 Lanspeed 55057 12/01/2022 Barracuda- Monthly Fee 501-5200-502-57064 7.33 Comcast 5898 11/28/2022 11/28/2022 T-1 line 501-5200-502-57064 4.00 Level 3 Communications, LLC 616816742 11/17/2022 T-1 line 501-5200-502-57064 95.79 Frontier Communications 7459 11/25/2022 11/25/2022 Acct# 805 688 7459 060995 5 501-5200-502-57064 98.01 Verizon Wireless Services, LLC 9920959081 11/19/2022 Wireless Billing 501-5200-502-57064 87.28 Verizon Wireless Services, LLC 9923341760 12/20/2022 Wireless Billing 501-5200-502-57064 87.18 Department 5200 - Sanitary Sewer Total: 3,821.88
Department: 5300 - WasteWater
Advantage Group, The INV0010638 11/30/2022 Retirement Health 501-5300-105-51005 517.98 Valley Fresh Market, LLC 05-494047 11/04/2022 Education/CJPIA 501-5300-503-51012 30.56 ReadyRefresh by Nestle 22K0018038034 11/30/2022 Supplies-WWTP 501-5300-503-52003 90.88 Quadlent Finance USA, Inc. 1265 11/15/2022 11/15/2022 Postage 501-5300-503-52008 147.76 Infosend, Inc 225425 11/30/2022 Utility Billing 501-5300-503-52008 435.32 Polydyne, Inc 1693884 11/18/2022 Blanket PO for Polymer 501-5300-503-52010 1,656.14 Jim's Service Center INV0010672 12/01/2022 Fuel 501-5300-503-52015 75.58 Jim's Service Center INV0010672 12/01/2022 Fuel 501-5300-503-52015 15.22 Jim's Service Center INV0010672 12/01/2022 Fuel 501-5300-503-52015 443.88 Jim's Service Center INV0010672 12/01/2022 Fuel 501-5300-503-52015 445.62 Jim's Service Center INV0010672 12/01/2022 Fuel 501-5300-503-52015 123.63 Santa Ynez Valley Hardware INV0010673 11/30/2022 Monthly Billing- November 501-5300-503-53003 25.82 Santa Ynez Valley Hardware INV0010673 11/30/2022 Monthly Billing- November 501-5300-503-53003 34.44 Cummins Inc. X3-46503 12/12/2022 Annual Service for both Waste… 501-5300-503-53003 2,919.90 Cummins Inc. X3-46504 12/12/2022 Annual Service for both Waste… 501-5300-503-53003 0.01 Cummins Inc. X3-46504 12/12/2022 Annual Service for both Waste… 501-5300-503-53003 3,047.58 Advanced Automotive Solutions…34897 12/16/2022 Repairs & Maintenance 501-5300-503-53008 66.75 Advanced Automotive Solutions…34899 12/19/2022 Vehicle Repairs & Maintenance 501-5300-503-53008 266.50 Pacific Gas & Electric Company 7582 11/17/2022 11/17/2022 0408007614 Fjord 501-5300-503-55001 1,975.76 Pacific Gas & Electric Company 7582 11/17/2022 11/17/2022 402220705 Waste Str Plant 501-5300-503-55001 14,243.18 Pacific Gas & Electric Company 7582 12/16/2022 12/16/2022 0408007614 Fjord 501-5300-503-55001 2,029.04 Pacific Gas & Electric Company 7582 12/16/2022 12/16/2022 402220705 Waste Str Plant 501-5300-503-55001 14,033.35 Oilfield Environmental & Compl…2205517 12/14/2022 Blanket PO WWTP Lab Fees 501-5300-503-57010 266.60 Oilfield Environmental & Compl…2206402 12/14/2022 Blanket PO WWTP Lab Fees 501-5300-503-57010 343.55 Oilfield Environmental & Compl…2206611 12/14/2022 Blanket PO WWTP Lab Fees 501-5300-503-57010 343.55 Oilfield Environmental & Compl…2206768 12/14/2022 Blanket PO WWTP Lab Fees 501-5300-503-57010 343.55 Oilfield Environmental & Compl…2206969 12/14/2022 Blanket PO WWTP Lab Fees 501-5300-503-57010 328.55 Oilfield Environmental & Compl…2206970 12/04/2022 Blanket PO WWTP Lab Fees 501-5300-503-57010 281.60 Oilfield Environmental & Compl…2207165 12/14/2022 Blanket PO WWTP Lab Fees 501-5300-503-57010 343.55 Oilfield Environmental & Compl…2207368 12/14/2022 Blanket PO WWTP Lab Fees 501-5300-503-57010 328.55 Oilfield Environmental & Compl…2207386 11/30/2022 Blanket PO WWTP Lab Fees 501-5300-503-57010 88.40 Oilfield Environmental & Compl…2207530 12/14/2022 Blanket PO WWTP Lab Fees 501-5300-503-57010 343.55 Quadient Leasing USA, Inc. N19701306 12/05/2022 Lease Payments 501-5300-503-57011 107.91 Quadient Leasing USA, Inc. N9701306 12/05/2022 Lease Payments 501-5300-503-57011 215.82 Engel & Gray 29B00012 09/11/2022 Blanket PO for Sludge Disposal 501-5300-503-57020 776.83 Engel & Gray 2BD00005 11/13/2022 Blanket PO for Sludge Disposal 501-5300-503-57020 1,552.45 Engel & Gray 2BK00010 11/20/2022 Blanket PO for Sludge Disposal 501-5300-503-57020 794.65 Engel & Gray 2BR00010 11/27/2022 Blanket PO for Sludge Disposal 501-5300-503-57020 769.27 Comcast 0775 11/15/22 11/30/2022 Acct# 939750775 501-5300-503-57064 39.50 27 Expense Approval Report Payment Dates: 12/1/2022 - 12/30/2022 1/3/2023 10:29:01 AM Page 10 of 14
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Kiza, Inc. 1223 12/06/2022 Monthly Internet Service- Dec… 501-5300-503-57064 300.00 ECS Imaging, Inc. 17358 11/26/2022 Annual Renewal 501-5300-503-57064 390.91 ZWorld GIS 2022-0366 12/01/2022 Annual GIS Services 501-5300-503-57064 167.92 Frontier Communications 2900 11/28/22 11/28/2022 Acct# 805 688 2900 110481 5 501-5300-503-57064 83.18 Lanspeed 55056 12/14/2022 Montly Billing - December 501-5300-503-57064 383.66 Lanspeed 55057 12/01/2022 Barracuda- Monthly Fee 501-5300-503-57064 15.96 Comcast 5898 11/28/2022 11/28/2022 T-1 line 501-5300-503-57064 8.70 Level 3 Communications, LLC 616816742 11/17/2022 T-1 line 501-5300-503-57064 208.66 Frontier Communications 6997 11/19/2022 11/19/2022 Acct# 805 688 6997 07877 5 501-5300-503-57064 345.83 Verizon Wireless Services, LLC 9920959081 11/19/2022 Wireless Billing 501-5300-503-57064 134.31 Verizon Wireless Services, LLC 9923341760 12/20/2022 Wireless Billing 501-5300-503-57064 134.18 Department 5300 - WasteWater Total: 52,066.09
Grand Total: 1,437,685.43
28 Expense Approval Report Payment Dates: 12/1/2022 - 12/30/2022 1/3/2023 10:29:01 AM Page 11 of 14
Report Summary
Fund Summary
Fund Payment Amount
100 - GENERAL FUND 585,993.46
205 - SKYTT MESA LLMD 8,133.97
300 - CAPITAL PROJECTS FUND 418,187.90
500 - WATER FUND 217,194.33
501 - WASTEWATER FUND 55,887.97
502 - TRANSIT FUND 89,671.77
700 - SYV - TOURISM BUS IMP DIST 47,952.00
803 - WATER CAPITAL PROJECTS 14,664.03
Grand Total: 1,437,685.43
Account Summary
Account Number Account Name Payment Amount
100-1000-100-52003 Supplies 248.90
100-1000-100-57016 Professional Services 913.75
100-1000-100-58001 City Hospitality 662.04
100-1000-100-59019 Elections 4,700.00
100-1000-100-63002 Audio/Video System R/M 4,420.00
100-1000-100-70105 Projects 4,775.20
100-1000-130-56006 Law Enforcement Contract 193,009.00
100-1100-105-51005 Retiree Medical/Dental/Li… 6,553.90
100-1100-120-43021 Accts Payable Discounts -15.29
100-1100-120-52003 Supplies 887.01
100-1100-120-52008 Postage 472.82
100-1100-120-52015 Vehicle Fuel 19.39
100-1100-120-54002 Equipment 471.00
100-1100-120-57011 Lease Payments 481.94
100-1100-120-57012 Legal Fees 16,654.05
100-1100-120-57016 Professional Services 6,231.97
100-1100-120-57025 Studies/Sales Tax 752.36
100-1100-120-57052 Temporary Agency Servic… 39,102.36
100-1100-120-60006 EOC Phone 42.75
100-1100-121-57064 IT Expenses 17,725.08
100-1100-220-59026 Solvang Chamber of Com… 50,000.00
100-1200-200-52003 Supplies 345.67
100-1200-200-52008 Postage 59.10
100-1200-200-52015 Vehicle Fuel 18.82
100-1200-200-57011 Lease Payments 155.78
100-1200-200-57012 Legal Fees 10,575.00
100-1200-200-57015 Printing and Publishing 1.05
100-1200-200-57016 Professional Services 14,618.75
100-1200-201-57063 Code Enforcement 2,063.75
100-1200-210-52008 Postage 59.10
100-1200-210-57011 Lease Payments 65.72
100-1300-350-52003 Supplies 11.60
100-1300-350-52008 Postage 118.20
100-1300-350-57001 P&R Marketing and Adver… 397.50
100-1300-350-57011 Lease Payments 158.21
100-1300-350-57016 Professional Services 1,680.00
100-1300-365-31008 Recreation Fees 311.50
100-1300-365-52005 Recreation Programs 312.05
100-1300-370-31008 Recreation Fees 126.00
100-1300-370-52005 Recreation Programs 103.99
100-1300-375-52005 Recreation Programs 1,027.11
100-1300-390-71010 Buellton - Reimbursement… 1,987.50
100-1400-400-43020 TBID - Admin. Reimburse… -959.04
100-1400-400-59010 Tourism/Marketing Expen… 101,305.97
100-16002 REIMBURSEABLE A/P PA… 5,244.90
29 Expense Approval Report Payment Dates: 12/1/2022 - 12/30/2022 1/3/2023 10:29:01 AM Page 12 of 14
Account Summary
Account Number Account Name Payment Amount
100-1600-300-51014 Safety Gear 175.00
100-1600-300-52008 Postage 59.10
100-1600-300-52015 Vehicle Fuel 653.05
100-1600-300-53008 Vehicle Repairs & Maint. 292.12
100-1600-300-57011 Lease Payments 206.89
100-1600-310-52003 Supplies 51.25
100-1600-310-53003 Repairs and Maintenance 3,310.64
100-1600-310-55001 Utilities 122.80
100-1600-310-57057 Pest Management 498.00
100-1600-320-52003 Supplies 575.27
100-1600-320-53003 Repairs and Maintenance 697.26
100-1600-320-55001 Utilities 435.43
100-1600-330-52003 Supplies 316.42
100-1600-330-53003 Repairs and Maintenance 6,527.12
100-1600-330-55001 Utilities 95.38
100-1600-330-55002 Water and Sewer Charges 1,320.85
100-1600-330-57057 Pest Management 685.00
100-1600-340-53003 Repairs and Maintenance 111.76
100-1600-340-55001 Utilities 26.46
100-1600-340-57029 Village Planter Maint. 3,500.00
100-1600-400-57005 Custodial-Restrooms 15,460.00
100-1600-400-57018 Sidewalk Cleaning 1,172.09
100-1600-600-31035 Development Fees 190.00
100-1600-600-52002 Membership Dues 370.00
100-1600-600-52003 Supplies 32.85
100-1600-600-52008 Postage 59.10
100-1600-600-52015 Vehicle Fuel 18.82
100-1600-600-53008 Vehicle Repairs & Maint. 292.12
100-1600-600-57011 Lease Payments 60.85
100-1600-600-57016 Professional Services 8,974.50
100-1600-605-51014 Safety Gear 52.50
100-1600-605-52008 Postage 59.10
100-1600-605-53003 Repairs and Maintenance 234.75
100-1600-605-53008 Vehicle Repairs & Maint. 638.23
100-1600-605-57011 Lease Payments 114.40
100-1600-610-32004 Veteran's Bldg Rental 300.00
100-1600-610-52003 Supplies 51.25
100-1600-610-53003 Repairs and Maintenance 318.98
100-1600-610-55001 Utilities 3,284.52
100-1600-610-57057 Pest Management 500.00
100-1600-620-52003 Supplies 149.25
100-1600-620-53003 Repairs and Maintenance 199.07
100-1600-620-55001 Utilities 1,765.39
100-1600-630-52003 Supplies 51.25
100-1600-630-53003 Repairs and Maintenance 75.00
100-1600-630-55001 Utilities 1,510.05
100-1600-650-55001 Utilities 248.40
100-1600-670-52003 Supplies 833.47
100-1600-670-55001 Utilities 1,008.92
100-1600-680-52003 Supplies 898.83
100-1600-680-55001 Utilities 1,167.16
100-1600-690-51014 Safety Gear 92.74
100-1600-690-52003 Supplies 288.38
100-1600-690-52015 Vehicle Fuel 710.76
100-1600-690-53003 Repairs and Maintenance 1,556.06
100-1600-690-53007 Highway Entrance Signs 49.84
100-1600-690-53008 Vehicle Repairs & Maint. 292.12
100-1600-690-55006 Street Light Power 7,436.75
30 Expense Approval Report Payment Dates: 12/1/2022 - 12/30/2022 1/3/2023 10:29:01 AM Page 13 of 14
Account Summary
Account Number Account Name Payment Amount
100-1600-690-57011 Lease Payments 231.23
100-1600-690-57019 Sidewalk Grinding 8,317.15
100-1600-700-51014 Safety Gear 26.25
100-1600-700-53008 Vehicle Repairs & Maint. 292.14
100-1600-700-57011 Lease Payments 48.68
100-1600-710-55001 Utilities 2,954.90
100-1600-720-51014 Safety Gear 17.50
100-1600-720-57011 Lease Payments 82.75
100-1600-720-57016 Professional Services - S… 4,083.05
100-1600-720-57022 Street Sweeping 1,875.35
100-20037 Business Card Payable 9,354.67
100-23011 Public Work Deposits 636.03
205-3500-804-53005 Open Space/Landscape Mt 7,167.00
205-3500-804-55001 Utilities 440.22
205-3500-804-70105 Special Projects 526.75
300-1600-600-70105 Projects -GEN FUND 90,068.46
300-2100-801-70105 Projects -GAS TAX-RMRA 204,549.37
300-2500-803-70105 Projects -MEASURE A 123,570.07
500-5100-105-51005 Retiree Medical/Dental/Li… 517.18
500-5100-501-36008 Meter Change Fee 200.00
500-5100-501-51012 Education 55.38
500-5100-501-52003 Supplies 10,338.89
500-5100-501-52004 Utility Bill Printing/Supplies 905.69 500-5100-501-52008 Postage 583.08
500-5100-501-52014 Chlorination 2,999.83
500-5100-501-52015 Vehicle Fuel 1,143.52
500-5100-501-53003 Repairs and Maintenance 520.79
500-5100-501-53008 Vehicle Repairs & Maint. 508.52
500-5100-501-53011 Well Repairs and Mainten… 11,824.40
500-5100-501-55005 Power for Pumping 26,907.82
500-5100-501-55010 Purchased Water 7,222.31
500-5100-501-55011 State Water Payments 105,690.07
500-5100-501-57003 Cloud Seeding Program 3,585.00
500-5100-501-57010 Lab Fees 1,931.00
500-5100-501-57011 Lease Payments 348.06
500-5100-501-57012 Legal Fees 9,472.50
500-5100-501-57030 Water Meter Replacement 2,306.79
500-5100-501-57064 IT Expenses - Water Fund 2,064.90
500-5100-501-61009 Permit Fees 7,067.00
500-5100-501-63007 Pump-Motor-Impellor Ma… 2,941.60
500-5100-501-70851 SCADA Upgrades 2,286.25
500-5100-501-70852 River Well Development 11,773.75
500-5100-501-70938 Water Conservation Progr… 4,000.00
501-5200-105-51005 Retiree Medical/Dental/Li… 517.18
501-5200-502-52004 Utility Bill Printing/Supplies 905.71 501-5200-502-52015 Vehicle Fuel 214.43
501-5200-502-53003 Repairs and Maintenance 222.78
501-5200-502-53008 Vehicle Repairs & Maint. 604.61
501-5200-502-55001 Utilities 351.02
501-5200-502-57011 Lease Payments 155.78
501-5200-502-57064 IT Expenses - Sewer 850.37
501-5300-105-51005 Retiree Medical/Dental/Li… 517.98
501-5300-503-51012 Education 30.56
501-5300-503-52003 Supplies 90.88
501-5300-503-52008 Postage 583.08
501-5300-503-52010 Chemicals 1,656.14
501-5300-503-52015 Vehicle Fuel 1,103.93
501-5300-503-53003 Repairs and Maintenance 6,027.75
31 Expense Approval Report Payment Dates: 12/1/2022 - 12/30/2022 1/3/2023 10:29:01 AM Page 14 of 14
Account Summary
Account Number Account Name Payment Amount
501-5300-503-53008 Vehicle Repairs & Maint. 333.25
501-5300-503-55001 Utilities 32,281.33
501-5300-503-57010 Lab Fees 3,011.45
501-5300-503-57011 Lease Payments 323.73
501-5300-503-57020 Sludge Disposal 3,893.20
501-5300-503-57064 IT Expenses - WWTP 2,212.81
502-5000-850-35021 Fare Box Revenue -3,992.23
502-5000-850-52015 Vehicle Fuel 9,143.51
502-5000-850-55003 Communications 105.00
502-5000-850-56010 Transit Contract 57,284.74
502-5000-850-57001 Marketing & Advertising 387.50
502-5000-850-57016 Professional Services 26,743.25
700-1400-400-59016 SYVTBID Payments 46,992.96
700-1400-400-61003 City Admin Fee 959.04
803-5100-501-70105 Projects -WATER 14,664.03
Grand Total: 1,437,685.43
Project Account Summary
Project Account Key Payment Amount
**None** 1,387,162.04
City 471.49
Dist 48,863.81
PROP 68 1,188.09
Grand Total: 1,437,685.43
32 1 | P a g e
2nd Quarter 2022 Report of the Santa Ynez Valley Hotel Association (dba Visit the Santa Ynez Valley) – Submitted 12/13/22
VisitSYV is reporting activity since the 1
st quarter 2022 Annual Report. This report is submitted to the City of Solvang, the City of Buellton and the Santa Barbara County Board of Supervisors, in accordance with the fulfillment of the provisions of the SYVTBID.
Financial
Beginning balance on April 1
st, 2022: $621,504
Q2 Income
TBID Funding received 4/1/22 through 6/30/22: $287,009
Membership income: $1,875
County Marketing Grant: $6,942
Other income: $1,110
Total Income received 2
nd quarter: $296,936
Expenses
Advertising/Marketing: $108,281
Travel & Conventions: $37,388
Special Projects/Grants: $33,946
Personnel Costs: $66,981
Contract Services: $8,529
Facilities/Equipment: $3,903
Operations: $1,556
Other Types of Expenses: $666
Total Expenses 2
nd Quarter: $261,250
Ending Balance as of June 30, 2022: $657,190
Agenda Item 4.e
33 2 | P a g e
Membership
We receive TBID funding from 33 lodging properties and currently have 201 total members, including those that pay a basic membership fee of $250, a nonprofit fee of $125, and trade members where services are traded for membership such as wine, catering, photography.
Marketing (April 1, 2022 – June 30, 2022)
Santa Ynez Valley Marketing Campaign
DVA Advertising & PR Agency remains contracted as our advertising and public relations agency of record.
VisitSYV supplements the annual campaign with additional programs. Second quarter marketing results are detailed below.
Creative & Targeting
VisitSYV’s 2022 marketing program continued to showcase “The Place to Be'' campaign which played off the diverse offerings to be found within the six communities of the Santa Ynez Valley. DVA and VisitSYV continued with content-forward Facebook ads, the “See You In” campaign, and started with native advertising placement. In Q2, we continued to target drive markets (Greater Los Angeles, Greater Bay Area, Inland California) while adding select direct flight markets.
Digital Key Takeaways
Overall traffic is up year-over-year due to an increase from paid digital, and clicks-to-book are also up after a strong bounce in June.
Paid Search is still the best digital performer in terms of clicks-to-book and time-on-site.
Google Search
*Search performance still looks great and well outperforms Travel & Hospitality performance benchmarks from Wordstream. CPC is also down 32% from Q2 of last year.
Impressions: 103,362
Clicks: 5,955
CTR: 5.76%
CPC: $0.73
34 3 | P a g e
Sojern Geo-Conquesting Display Campaign (Mar 14 - June 14) Impressions: 1,674,677
Link Clicks: 1,517
CTR: 0.09%
Sojern Geo-Conquesting Native Campaign (Mar 14 - June 14) Impressions: 716,696
Link Clicks: 1,256
CTR: 0.18%
35 4 | P a g e
Sojern Geo-Conquesting Campaign Overview (Mar 14 to June 14) Total Bookings: 264
Total Travelers: 205
Hotel Night Stays: 35
Economic Impact: Avg. daily visitors spend $305 by number of visitors Paid Facebook - Out-of-state
*Impressions are seeing a fairly even split between the place to be and content ads.
Impressions: 243,068
Link Clicks: 2,921
CTR: 1.2%
CPC: $1.48
Clicks to Book: 68
36 5 | P a g e
Paid Facebook - In-state
*CTR and CPC look great, and CPC also dropped 43% from Q1.
Impressions: 689,283
Link Clicks: 13,002
CTR: 1.89%
CPC: $0.36
Clicks to Book: 291
Paid Facebook - Retargeting
*CTR and CPC were level quarter-over-quarter.
Impressions: 157,852
Link Clicks: 1,373
CTR: 0.87%
CPC: $2.18
Clicks to Book: 80
37 6 | P a g e
Paid Facebook - Midweek Membership Club
*The Midweek Promotion is saw strong CTRs and CPCs and is slightly stronger than last year’s campaign.
Upper Funnel:
Impressions: 471,290
Link Clicks: 6,645
CTR: 1.41%
CPC: $0.58
Retargeting:
Impressions: 12,204
Link Clicks: 198
CTR: 1.62%
CPC: $0.71
38 7 | P a g e
Website Key Takeaways
In Q2, VisitSYV.com received 121,725 pageviews from 63,112 visitors. The site has also garnered 12,667 clicks to our members’ individual websites, and 1,919 clicks to book for VisitSYV hotels. The most popular pages on the site were as follows: (1) Homepage (2) Top 10 Things to Do in SYV Blog Article (3) Where to Stay page. *Clicks to book includes clicks off the lodging page, Book Direct booking bar searches, and clicks to the Book Direct lodging page from the advertising campaign landing pages.
Clicks to Book
June Book Direct searches saw a big bounceback in June after being down year-over-year for the past few months. They were up 66% year-over-year.
Book Direct Booking Events
*Compared to 2021
Book A Room: 1,919 booking searches (up 6.8%)
Events: 6,275 on booking results page (down 15.1%)
Book Direct: 1,598 clicks (down 19.5%)
@VisitSYV Social Media Stats
• Facebook audience: 18,429 likes (2.7% YOY increase)
• Twitter audience: 4,178 followers 59 (1.4% YOY increase) • Instagram audience: 12,592 followers (16% YOY increase) Verdin Marketing
VisitSYV continues to work with Central Coast based marketing agency Verdin Marketing. Under VisitSYV’s guidance and marketing pillars, Verdin curates and schedules organic social media content utilizing a combination of VisitSYV assets and user generated content.
Public Relations
Editorial value for Q2 ended up at $866k, a very slight quarter-over-quarter decrease over 2021, but resulting in a slight YTD increase over 2021. PR efforts for Q2 focused on proactive outreach and media visit coordination, awards & accolades including the Sunset Travel Awards entry, and promotion of new offerings and direct flights into SBA and SMX.
39 8 | P a g e
• Total value of public relations media coverage for Q2 = $865,890* • Total circulation of editorial coverage for Q2 = 2.3m • Total unique visitors/month of editorial coverage for Q2 = 980.8m *PR value is calculated by multiplying the advertising rate times the size of the story, and then doubling that number to reflect the added value of editorial coverage Press Releases & Content:
• What’s New Press Release - distributed April 14
• What’s New Blog Post - adapted from press release
• Sunset Travel Awards - entry submission for “Where to go” category • USA Today 10Best Readers’ Choice Awards - submission of entry materials • Direct Flight Markets Press Release - distributed June 14 Media coordination, and completed media visits in Q2 included:
• Kathy Condon, Palm Springs Insider Guide
• Lauren Miller, Tribeza Magazine (Austin, TX)
• Jene Shaw, California Visitor’s Guide (carryover to Q3) Notable Q2 Media Coverage:
• Travel + Leisure - This Charming Town is the Best Kept Secret - April 15 • Bon Traveler - Ultimate Travel Guide to the Santa Ynez Valley - April 15 • Wall Street Journal - A New Destination on California’s Central Coast - April 30 • Winecountry.com - Weekender’s Guide to Los Olivos - May 2 • Travel + Leisure - 12 Places To Travel In August - June 9 • Thrillist - 10 Weekend Getaways Within 5 Hours of LA - June 10 • Vogue - 5 Best Places for a 4th of July Getaway in 2022 - June 17 • Travel + Leisure - 13 Most Romantic Getaways in California - June 18 Print Advertising
2022 Santa Ynez Valley Destination Guide
VisitSYV worked with Griffin Publishing to create the 2022 destination guide, with over 95 pages covering the Santa Ynez Valley. 65,000 copies were printed, with distribution taking place via the Solvang Visitors Center, 40 9 | P a g e
the Buellton Visitors Center, the Santa Barbara Visitors Center, Santa Barbara Airport, and direct mailings to 18,000+ homes in Santa Barbara, the Santa Ynez Valley, Laguna and Newport Beach. The guides are also distributed monthly to our hotels, museums, and popular restaurants and retailers. 805 Living
VisitSYV purchased a two-page spread in the May 2022 issue of 805 Living, which included one page of advertorial and allowed us to preview Taste of the Santa Ynez Valley, coming November 3-6, 2022. 805 Living distributes 25,000 copies from Malibu/Calabasas to Paso Robles. 8,000 copies are direct mailed to the most affluent homes in the region, and the digital edition receives 41k average pageviews per issue. We also received a dedicated e-blast featuring our advertorial content to 15k subscribers in the 805 Living database.
Montecito Journal
VisitSYV purchased a single page ad in the summer issue, previewing Taste of the Santa Ynez Valley. The Montecito Journal is mailed to every home in Montecito (7,000 copies) and Hope Ranch (1,100 copies) and distributed to selected homes within Beverly Hills (2,341 homes), Hidden Hills (505 homes), Bel Air (731 homes), Pacific Palisades (884 homes), Malibu (999 homes), Brentwood (1,164 homes), Santa Barbara (2,306 homes), and Santa Ynez. Issues are also in-room at the Montecito Inn, Belmond El Encanto, Rosewood Miramar Beach, San Ysidro Ranch and available at other high-end hotels.
Trade Shows
IPW
VisitSYV partnered with the Buellton Visitors Bureau for 3 days of intensive in-person travel buyer & media appointments at IPW in Orlando, Florida, June 4 - 8th. IPW is the travel industry's premier international marketplace and the largest generator of travel to the U.S. In just three days of pre-scheduled business appointments, thousands of delegates representing U.S. travel organizations from every region of the USA and international and domestic buyers and media from 70+ countries meet face-to-face to conduct future travel business to the USA. Buyers & media received flash drives with Santa Ynez Valley lodging options, press releases, itineraries, story ideas and photography for their catalogues. Danielle Laudon Ruse and Kathy Vreeland held over 30 appointments on the showroom floor while Shelby Sim took an additional 20 appointments on Monday in the media marketplace, meeting with travel journalists from around the globe.
This year's show was another major success with multiple leads for Santa Ynez Valley hotels and local businesses.
41 10 | P a g e
Onsite Activations
Telluride Wine Festival
VisitSYV attended what would have been the Telluride Wine Festival, June 24-26, in Telluride, Colorado. As the wine festival was purchased last minute by another buyer, the planned festival was postponed, but it was too late for attendees to cancel their hotel reservations and flights. VisitSYV capitalized on this opportunity and scheduled a wine pairing luncheon with a local restaurant and curated wine tastings at a prestigious resort in Mountain Village. Shelby Sim and Danielle Laudon Ruse poured wine from 5 local vintners while Shelby led the wine pairing luncheon showcasing the Santa Ynez Valley wine region. Staff interacted with several hundred consumers and generated new and renewed interest in visitation.
Staff & Board Development
Education
Central Coast Tourism Council Retreat
Danielle Laudon Ruse attended the Central Coast Tourism Council’s annual retreat, May 1-3, in Ventura, California. Over the 3-day retreat, staff engaged with over a dozen destination marketing organizations from across the Central Coast to strategize how we can best collaborate and drive extended visitation to the region.
DMA West CEO Summit
VisitSYV President & CEO, Shelby Sim, attended the DMA West CEO Summit, June 27-29, in Beaver Creek, Colorado. The summit is a Western states peer-to-peer destination marketing conference where idea-sharing and networking are key values. The summit dives deep into tourism trends and shares insights on new and rising vendors.
42 11 | P a g e
Grants and Special Projects 2
nd Quarter 2022
The purpose of our grants program continues to be to assist with publicity and outreach for valley events which encourage overnight stays. Primary consideration goes to events which occur mid-week (Sunday to Thursday) and/or in off-season. Special projects include charitable donations and community improvement.
These funds in Q2 2022 were awarded to the following:
• Elverhoj Museum – Solstice Benefit: $1,500
• SB South Coast Chamber of Commerce (Taste of the Santa Ynez Valley awareness): $5,000 • Old Mission Santa Ines – Gladden the heart fundraiser: $2,500 • Los Olivos Rotary – Los Olivos Jazz and Olive festival: $2,750 • SYV Pride – Pride Festival: $4,000
• Madi’s Treasure Box – SYV Juneteenth: $4,000
• SY Chamber – Old Santa Ynez Day: $3,000
• SYV Rotary – 4
th of July Fireworks: $4,000
• SYV People Helping People – Polo Classic: $4,000
• SYV Community Arts Project – Flowers & Butterflies: $550 • Solvang Festival Theater – Matt Kearny: $2,500
For a total of $33,800
Collaborations with Santa Barbara County DMOs and other organizations VisitSYV collaborates actively with other county destination marketing organizations, including Solvang IDK, Buellton Visitors Bureau, the Santa Barbara County Vintners Association, Visit Santa Barbara, the Los Olivos, Buellton, Solvang, and Santa Ynez Chambers as well as the Los Alamos Business Association, and The Chumash Foundation.
43 12 | P a g e
Public comment
Members of the board and the President continue to be called upon to make written and/or verbal public comment on several hotel and tourism related issues. Each question is raised on a board agenda and voted upon by the board, or authorized by the Chairman, before comment is made. Ongoing participation with our water challenges, cannabis, wine ordinance and special events ordinance hearings is anticipated by President, Shelby Sim, and, when needed, Linda Johansen, Chairman.
Organization
The board meets monthly, normally the 2nd Thursday of the month, 9:00 a.m. in person. The board consists of nine individuals, seven of which are from the hotel industry and the other two are an at large representation of the membership base.
Staff & Board of Directors
President & CEO - Shelby Sim
Vice President of Marketing - Danielle Laudon Ruse
Website & Membership Administrator – Brenda Ball
The board members are:
Chairperson – Linda Johansen, Owner, Pea Soup Andersen’s Inn, Buellton Vice Chairperson – Jonathan Rosenson, Owner, Mirabelle Inn, Solvang Secretary – Stormie Strickland, Director of Sales, Hotel Corque, Solvang Treasurer – Jim Flagg, Owner, Hampton Inn & Suites, Buellton Kathleen Cochran, General Manager, Alisal Ranch, Solvang Greer Shull, Director, Fess Parker Wine County Inn, Los Olivos Kimberly Walker, Owner, Skyview Los Alamos, Los Alamos
Dave Moser, COO, Sunstone Winery, Santa Ynez
Will Henry, Owner, PICO Restaurant, Los Alamos
Respectfully submitted by:
Shelby Sim, President and CEO
Santa Ynez Valley Hotel Association, dba Visit the Santa Ynez Valley [email protected]
PO Box 633, Solvang, CA 93464
www.visitsyv.com, 805-451-6038
44 1 | P a g e
3 rd Quarter 2022 Report of the Santa Ynez Valley Hotel Association (dba Visit the Santa Ynez Valley) – Submitted 12/13/22
VisitSYV is reporting activity since the 2
nd quarter 2022 Annual Report. This report is submitted to the City of Solvang, the City of Buellton and the Santa Barbara County Board of Supervisors, in accordance with the fulfillment of the provisions of the SYVTBID.
Financial
Beginning balance on July 1
st, 2022: $657,190
Q2 Income
TBID Funding received 7/1/22 through 9/30/22: $341,566
Membership income: $500
Other income: $1,664
Total Income received 3
rd quarter: $343,730
Expenses
Advertising/Marketing: $180,044
Travel & Conventions: $7,854
Special Projects/Grants: $11,960
Personnel Costs: $75,137
Contract Services: $30,365
Facilities/Equipment: $2,404
Operations: $3,561
Other Types of Expenses: $2,581
Total Expenses 3
rd Quarter: $313,906
Ending Balance as of September 30, 2022: $687,014
45 2 | P a g e
Membership
We receive TBID funding from 33 lodging properties and currently have 210 total members, including those that pay a basic membership fee of $250, a nonprofit fee of $125, and trade members where services are traded for membership such as wine, catering, photography.
Marketing (July 1, 2022 – September 30, 2022)
Santa Ynez Valley Marketing Campaign
DVA Advertising & PR Agency remains contracted as our advertising and public relations agency of record.
VisitSYV supplements the annual campaign with additional programs. Third quarter marketing results are detailed below.
Creative & Targeting
VisitSYV’s 2022 marketing program continued to showcase “The Place to Be'' campaign which played off the diverse offerings to be found within the six communities of the Santa Ynez Valley. We continued with contentforward Facebook ads, the “See You In” campaign, and native advertising placement. In Q3, we continued to target drive markets (Greater Los Angeles, Greater Bay Area, Inland California) and select direct flight markets.
Digital Key Takeaways
Overall traffic and clicks-to-book are down year-over-year due to the large surge we saw in 2021, however, all stats are well above pre-covid levels.
Paid Search is still the best digital performer in terms of clicks-to-book and time-on-site.
Google Search
*Search performance still looks great and well outperforms Travel & Hospitality performance benchmarks from Wordstream. CPC and CTR also improved from Q2.
Impressions: 112,519
Clicks: 7,309
CTR: 6.5%
CPC: $0.61
46 3 | P a g e
Paid Facebook - Out-of-state
*Impressions are seeing a fairly even split between the place to be and content ads. Out-of-state CPC (Cost Per Click) has dropped 34%,year-over-year.
Impressions: 274,169
Link Clicks: 2,678
CTR: 0.98%
CPC: $1.62
Clicks to Book: 50
Paid Facebook - In-state
*In-state has a very strong CTR and CPC and is driving a high number of clicks-to-book.
Impressions: 687,936
Link Clicks: 11,199
CTR: 1.63%
CPC: $0.51
Clicks to Book: 363
47 4 | P a g e
Paid Facebook - Retargeting
*All metrics improved from Q2 for retargeting. CPC dropped 14%.
Impressions: 160,174
Link Clicks: 1,585
CTR: 0.99%
CPC: $1.89
Clicks to Book: 85
48 5 | P a g e
Programmatic - Native Display
*CPC improved 24% from when we were last running ads in the Spring.
Impressions: 828,365
Link Clicks: 1,765
CTR: 0.21%
CPC: $1.09
49 6 | P a g e
Programmatic - CTV
*CTV delivers a low cost per view and high view rate compared to past YouTube campaigns.
Impressions: 154,523
Views: 152,121
Cost per view: $0.03
View Rate: 98.6%
50 7 | P a g e
Website Key Takeaways
In Q3, VisitSYV.com received 120,963 pageviews from 59,826 visitors. The site has also garnered 13,641 clicks to our members’ individual websites, and 1,446 clicks to book for VisitSYV hotels. The most popular pages on the site were as follows: (1) Homepage (2) Top 10 Things to Do in SYV Blog Article (3) Travel & Leisure 50 Best Places to Travel Blog Post.
*Clicks to book includes clicks off the lodging page, Book Direct booking bar searches, and clicks to the Book Direct lodging page from the advertising campaign landing pages.
Clicks to Book
Q3 Book Direct searches are up 47% over 2019.
Book Direct Booking Events
*Compared to 2019
Book A Room: 1,446 booking searches (up 48.6%)
Events: 5,443 on booking results page (down 14.4%)
Book Direct: 1,345 clicks (up 79%)
Public Relations
Editorial value for Q3 ended up at $1.02m, a 40 percent quarter-over-quarter increase over 2021. YTD editorial value is up 11 percent YoY.
PR efforts for Q3 focused on proactive outreach and media visit coordination, awards & accolades including the Sunset Travel Awards, and promotion of Taste of the Santa Ynez Valley including a pre-event media FAM tour.
• Total value of public relations media coverage for Q3 = $1,020,725* • Total circulation of editorial coverage for Q3 = 2.2m • Total unique visitors/month of editorial coverage for Q3 = 1.25b *PR value is calculated by multiplying the advertising rate times the size of the story, and then doubling that number to reflect the added value of editorial coverage Press Releases & Content:
• Taste of the Santa Ynez Valley - event preview media FAM tour & itinerary 51 8 | P a g e
Media coordination, and completed media visits in Q3 included:
• Sharael Kolberg, US News & World Report + Family Travel Channel • Cathy Chaplin, Eater LA
• Lindsay DeLong, Laguna Beach Living
• Jessie Evans, @JessieEats
• Hannah Stephenson, Press Association (U.K.)
Notable Q2 Media Coverage:
• The TODAY Show - Last-Minute Summer Vacations to Squeeze In Before Fall • Vogue Magazine - California’s New Culinary Destination To Know • Tribeza Magazine - A Slice of Heaven With a Side of Texas Soul • Country Living - America’s Next Great Antiquing Town
• Sunset Magazine - Celebrate National Pinot Noir Day in These Western Wine Regions • Sunset Magazine - 2022 Sunset Travel Awards: World Class Wine Region • TravelAge West - What’s New in California’s Santa Ynez Valley • Los Angeles Time - Why so many L.A. people are drawn to this tiny, rustic town @VisitSYV Social Media Stats
• Facebook audience: 18,796 likes (a 3.4% YOY increase) • Twitter audience: 4,195 followers
• Instagram audience: 12,952 followers (a 16% YOY increase) Verdin Marketing
VisitSYV continues to work with Central Coast based marketing agency Verdin Marketing. Under VisitSYV’s guidance and marketing pillars, Verdin curates and schedules organic social media content utilizing a combination of VisitSYV assets and user generated content. 52 9 | P a g e
Print Advertising
2022 Santa Ynez Valley Destination Guide
VisitSYV worked with Griffin Publishing to create the 2022 destination guide, with over 95 pages covering the Santa Ynez Valley. 65,000 copies were printed, with distribution taking place via the Solvang Visitors Center, the Buellton Visitors Center, the Santa Barbara Visitors Center, Santa Barbara Airport, and direct mailings to 18,000+ homes in Santa Barbara, the Santa Ynez Valley, Laguna and Newport Beach. The guides are also distributed monthly to our hotels, museums, and popular restaurants and retailers.
Los Olivos Chamber of Commerce Map
VisitSYV placed a 3.66" x5" ad in the Los Olivos Chamber of Commerce’s Annual Visitors Map, with 15,000 copies distributed to visitors via Santa Ynez Valley hotels, Los Olivos kiosks, and Santa Barbara area hotels.
California Road Trips Guide
An annual print publication produced by Visit California, VisitSYV purchased a listing as part of the Central Coast Tourism Council’s Co-Op within the guide. The print publication has a 1 million circulation through the following distribution points: Parent Magazine (200,000 – California, Phoenix/Scottsdale, Nevada, Washington; Travel + Leisure (75,000 – California, Phoenix/Scottsdale); Exposure on VisitCalifornia.com through Nxtbook Media digital edition which includes a link to VisitSYV.com; 400,000 direct to consumers, fulfillment upon request, at key destinations. Distribution locations include California Welcome Centers, CVBs and Visitor Centers.
Staff & Board Development
Education
Destinations International
VisitSYV President & CEO, Shelby Sim, and Vice President of Marketing, Danielle Laudon Ruse, attended Destinations International, July 19-21 in Toronto, Canada. Tourism and destination marketers from almost a dozen countries attended the in-person event to discuss tourism trends and covid-19 recovery.
ESTO
Vice President of Marketing, Danielle Laudon Ruse, attended ESTO (Educational Seminar for Tourism Organizations), August 7-9 in Grand Rapids, Michigan. The 3-day tourism conference is the premier annual learning and knowledge-sharing forum produced by the U.S. Travel Association for destination marketing organizations.
53 10 | P a g e
Board retreat
The Board of Directors and Staff held a day long retreat on August 25th at Mattei’s Tavern. Short- and longterm goals were established, with an emphasis on resident appreciation. Ideas such as a valley wide shuttle, supporting more local events, and lighting the Alisal Windmill, among others were discussed.
Grants and Special Projects 3
rd Quarter 2022
The purpose of our grants program continues to be to assist with publicity and outreach for valley events which encourage overnight stays. Primary consideration goes to events which occur mid-week (Sunday to Thursday) and/or in off-season. Special projects include charitable donations and community improvement.
These funds in Q3 2022 were awarded to the following:
• Elverhoj Museum – Solstice Fundraiser: $1,000
• SYV People Helping People – Polo Classic Fundraiser: $1,000 • Solvang Chamber of Commerce – State of the City: $1,000 • Alma Rosa Winery Mental Wellness fundraiser: $500
• SYV Western Heritage Foundation – SY Old Day Rodeo: $500 • SYV People Helping People – Buellton Open Streets: $1,000 • Los Olivos Chamber – Day in the Country: $3,250
• Santa Barbara Vintners Association – Annual Vintners Festival: $3,500 For a total of $11,750
Collaborations with Santa Barbara County DMOs and other organizations VisitSYV collaborates actively with other county destination marketing organizations, including Solvang IDK, Buellton Visitors Bureau, the Santa Barbara County Vintners Association, Visit Santa Barbara, the Los Olivos, Buellton, Solvang, and Santa Ynez Chambers as well as the Los Alamos Business Association, and The Chumash Foundation.
Public comment
Members of the board and the President continue to be called upon to make written and/or verbal public comment on several hotel and tourism related issues. Each question is raised on a board agenda and voted upon by the board, or authorized by the Chairman, before comment is made. Ongoing participation with our 54 11 | P a g e
water challenges, cannabis, wine ordinance and special events ordinance hearings is anticipated by President, Shelby Sim, and, when needed, Linda Johansen, Chairman.
Organization
The board meets monthly, normally the 2nd Thursday of the month, 9:00 a.m. in person. The board consists of nine individuals, seven of which are from the hotel industry and the other two are an at large representation of the membership base.
Staff & Board of Directors
President & CEO - Shelby Sim
Vice President of Marketing - Danielle Laudon Ruse
Website & Membership Administrator – Brenda Ball
The board members are:
Chairperson – Linda Johansen, Owner, Pea Soup Andersen’s Inn, Buellton Vice Chairperson – Jonathan Rosenson, Owner, Mirabelle Inn, Solvang Secretary – Stormie Strickland, Director of Sales, Hotel Corque, Solvang Treasurer – Jim Flagg, Owner, Hampton Inn & Suites, Buellton Kathleen Cochran, General Manager, Alisal Ranch, Solvang Greer Shull, Director, Fess Parker Wine County Inn, Los Olivos Kimberly Walker, Owner, Skyview Los Alamos, Los Alamos
Dave Moser, COO, Sunstone Winery, Santa Ynez
Will Henry, Owner, PICO Restaurant, Los Alamos
Respectfully submitted by:
Shelby Sim, President and CEO
Santa Ynez Valley Hotel Association, dba Visit the Santa Ynez Valley [email protected]
PO Box 633, Solvang, CA 93464
www.visitsyv.com, 805-451-6038
55 City of Solvang Recap
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Totals YTD CRIMINAL HOMICIDE 2022 0 0 0 0 0 0 0 0 0 0 0 0 0 0
CRIMINAL HOMICIDE 2021 0 0 0 0 0 0 0 0 0 0 0 0 0 0
CRIMINAL HOMICIDE 2020 0 0 0 0 0 0 0 0 0 0 0 0 0 0
CRIMINAL HOMICIDE 2019 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Totals YTD FORCIBLE RAPE 2022 1 0 0 0 0 0 0 0 0 0 0 0 1 1
FORCIBLE RAPE 2021 0 0 0 0 0 0 0 0 0 0 0 0 0 0
FORCIBLE RAPE 2020 0 0 0 0 0 0 0 0 0 0 0 0 0 0
FORCIBLE RAPE 2019 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Totals YTD ROBBERY 2022 0 0 0 0 0 0 0 0 0 0 0 0 0 0
ROBBERY 2021 0 0 0 1 0 1 0 0 0 0 0 1 3 2
ROBBERY 2020 0 0 0 0 0 0 0 0 0 0 0 1 1 0
ROBBERY 2019 0 0 0 1 0 0 0 0 0 0 0 0 1 1
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Totals YTD ALL ASSAULTS 2022 1 1 4 1 2 2 4 2 3 1 4 0 25 25
ALL ASSAULTS 2021 1 3 3 1 1 2 4 4 2 3 2 0 26 26
ALL ASSAULTS 2020 1 2 3 2 3 1 8 1 2 3 4 5 35 30
ALL ASSAULTS 2019 0 0 0 4 3 3 3 3 4 5 3 2 30 28
BURGLARY Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Totals YTD BURGLARY TOTAL 2022 3 2 1 0 1 0 4 0 0 0 1 0 12 12
BURGLARY TOTAL 2021 0 0 0 3 3 0 0 1 0 0 0 0 7 7
BURGLARY TOTAL 2020 4 0 0 0 0 0 1 2 0 0 0 1 8 7
BURGLARY TOTAL 2019 1 0 1 2 0 1 7 0 0 1 3 2 18 16
RESIDENTIAL 2022 1 1 1 0 0 0 1 0 0 0 0 0 4 4
RESIDENTIAL 2021 0 0 0 0 1 0 0 0 0 0 0 0 1 1
RESIDENTIAL 2020 1 0 0 0 0 0 0 0 0 0 0 0 1 1
RESIDENTIAL 2019 0 0 1 1 0 0 1 0 0 0 0 0 3 3
COMMERCIAL 2022 2 1 0 0 1 0 3 0 0 0 1 0 8 8
COMMERCIAL 2021 0 0 0 2 0 0 0 1 0 0 0 0 3 3
COMMERCIAL 2020 3 0 0 0 0 0 1 2 0 0 0 0 6 6
COMMERCIAL 2019 1 0 0 1 0 1 5 0 0 0 2 1 11 10
INSTITUTIONAL 2022 0 0 0 0 0 0 0 0 0 0 0 0 0 0
INSTITUTIONAL 2021 0 0 0 0 0 0 0 0 0 0 0 0 0 0
INSTITUTIONAL 2020 0 0 0 0 0 0 0 0 0 0 0 0 0 0
INSTITUTIONAL 2019 0 0 0 0 0 0 0 0 0 0 0 0 0 0
ALL OTHERS 2022 0 0 0 0 0 0 0 0 0 0 0 0 0 0
ALL OTHERS 2021 0 0 0 1 2 0 0 0 0 0 0 0 3 3
ALL OTHERS 2020 0 0 0 0 0 0 0 0 0 0 0 1 1 0
ALL OTHERS 2019 0 0 0 0 0 0 1 0 0 1 1 1 4 3
1 of 5
Agenda Item 4.f
56 City of Solvang Recap
THEFTS Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Totals YTD THEFTS 2022 2 2 10 5 0 2 2 3 4 4 4 0 38 38
THEFTS 2021 3 6 7 10 6 5 6 7 2 8 1 3 64 61
THEFTS 2020 5 6 4 1 4 2 6 4 1 7 4 6 50 44
THEFTS 2019 3 4 3 5 3 1 2 11 5 4 3 1 45 44
PROPERTY VALUE Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Totals YTD STOLEN 2022 16,990$ 3,761$ 8,685$ 54,742$ 12,470$ 1,200$ 14,442$ 22,580$ 42,087$ 21,155$ 11,538$ -$ 209,650$ 209,650$ STOLEN 2021 1,174$ 567$ 7,070$ 20,853$ 69,420$ 36,364$ 42,701$ 14,990$ 650$ 7,994$ 4,105$ 319$ 206,207$ 205,888$ STOLEN 2020 32,675$ 9,830$ 106,750$ -$ 2,985$ 320$ 9,246$ 6,685$ -$ 2,194$ 8,797$ 3,176$ 182,658$ 179,482$ STOLEN 2019 12,615$ 7,800$ 1,863$ 9,130$ 4,416$ 6,000$ 6,600$ 16,262$ 1,700$ 1,295$ 1,893$ 31,833$ 101,407$ 69,574$ RECOVERED 2022 -$ -$ -$ -$ 6,000$ -$ -$ -$ -$ -$ -$ -$ 6,000$ 6,000$ RECOVERED 2021 -$ -$ -$ -$ -$ 5,000$ -$ 220$ -$ 1,152$ -$ 9$ 6,381$ 6,372$ RECOVERED 2020 -$ 30$ -$ -$ 25$ -$ 4,000$ 500$ -$ 47$ -$ -$ 4,602$ 4,602$ RECOVERED 2019 5,800$ 3,800$ -$ -$ -$ -$ 200$ 126$ -$ 139$ 500$ 295$ 10,860$ 10,565$ Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Totals YTD VEHICLE THEFT 2022 1 0 0 3 0 0 0 1 0 1 0 0 6 6
VEHICLE THEFT 2021 0 0 0 0 2 1 0 1 0 0 1 0 5 5
VEHICLE THEFT 2020 0 0 0 0 0 0 2 1 0 0 0 0 3 3
VEHICLE THEFT 2019 1 1 0 0 0 1 1 0 0 0 0 0 4 4
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Totals YTD VEHICLES RECOVERED 2022 0 0 1 1 2 0 0 0 0 0 0 0 4 4
VEHICLES RECOVERED 2021 0 0 0 0 0 1 0 0 0 0 0 0 1 1
VEHICLES RECOVERED 2020 0 0 0 0 0 0 2 1 0 2 0 0 5 5
VEHICLES RECOVERED 2019 1 1 0 0 0 0 0 0 0 0 0 0 2 2
TRAFFIC COLLISIONS Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Totals YTD ACCIDENTS 2022 2 1 3 4 3 3 1 3 3 1 3 0 27 27
ACCIDENTS 2021 1 2 2 5 3 4 1 3 2 7 2 2 34 32
ACCIDENTS 2020 3 6 1 1 5 2 0 2 4 5 4 3 36 33
ACCIDENTS 2019 2 2 5 2 3 3 6 3 6 2 3 0 37 37
INJURY COLLISIONS 2022 0 0 0 1 0 1 0 0 0 0 0 0 2 2
INJURY COLLISIONS 2021 0 0 1 0 1 0 0 1 0 2 0 0 5 5
INJURY COLLISIONS 2020 0 0 0 0 1 1 0 0 0 1 1 0 4 4
INJURY COLLISIONS 2019 2 0 0 0 0 1 1 1 1 0 1 0 7 7
PERSONS INJURED 2022 0 0 0 1 0 1 0 0 0 0 0 0 2 2
PERSONS INJURED 2021 0 0 1 0 1 0 0 1 0 2 0 0 5 5
PERSONS INJURED 2020 0 0 0 0 2 1 0 0 0 1 1 0 5 5
PERSONS INJURED 2019 3 0 0 0 0 2 1 1 2 0 1 0 10 10
FATAL COLLISONS 2022 0 0 0 0 0 0 0 0 0 0 0 0 0 0
FATAL COLLISONS 2021 0 0 0 0 0 0 0 0 0 0 0 0 0 0
FATAL COLLISONS 2020 0 0 0 0 0 0 0 0 0 0 0 0 0 0
FATAL COLLISONS 2019 0 0 0 0 0 0 0 0 0 0 0 0 0 0
2 of 5
57 City of Solvang Recap
TRAFFIC DEATHS 2022 0 0 0 0 0 0 0 0 0 0 0 0 0 0
TRAFFIC DEATHS 2021 0 0 0 0 0 0 0 0 0 0 0 0 0 0
TRAFFIC DEATHS 2020 0 0 0 0 0 0 0 0 0 0 0 0 0 0
TRAFFIC DEATHS 2019 0 0 0 0 0 0 0 0 0 0 0 0 0 0
3 of 5
58 City of Solvang Recap
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Totals YTD CITATIONS 2022 0 2 2 9 5 11 1 10 3 6 6 0 55 55
CITATIONS 2021 4 2 12 3 5 0 27 11 12 16 15 6 113 107
CITATIONS 2020 3 5 7 3 8 2 1 5 3 2 21 6 66 60
CITATIONS 2019 5 4 7 6 21 4 3 6 4 5 27 7 99 92
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Totals YTD DUI ARRESTS 2022 1 1 1 2 5 3 2 1 4 0 2 0 22 22
DUI ARRESTS 2021 1 3 0 1 2 2 2 2 1 1 4 3 22 19
DUI ARRESTS 2020 1 0 2 0 1 0 3 2 1 4 1 6 21 15
DUI ARRESTS 2019 1 1 2 3 1 8 2 1 1 3 5 1 29 28
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Totals YTD TOWED VEHICLES 2022 0 0 0 2 0 0 1 1 0 0 0 0 4 4
TOWED VEHICLES 2021 1 0 0 0 0 1 0 0 1 2 1 1 7 6
TOWED VEHICLES 2020 0 2 0 0 1 1 0 1 1 1 2 0 9 9
TOWED VEHICLES 2019 1 1 0 1 1 0 1 1 0 0 0 0 6 6
ARRESTS Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Totals YTD FELONY 2022 2 4 4 2 5 0 1 3 1 5 3 0 30 30
FELONY 2021 1 4 4 3 6 0 6 6 3 4 8 1 46 45
FELONY 2020 5 1 3 1 2 5 4 5 8 3 3 2 42 40
FELONY 2019 0 0 5 3 1 4 4 3 2 3 2 2 29 27
MISDEMEANOR 2022 9 11 7 9 11 8 6 5 9 5 8 0 88 88
MISDEMEANOR 2021 13 7 7 15 14 13 18 16 13 5 18 5 144 139 MISDEMEANOR 2020 16 13 10 2 10 6 13 8 8 14 10 15 125 110 MISDEMEANOR 2019 7 12 17 15 17 31 19 11 13 11 26 8 187 179 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Totals YTD CALLS FOR SERVICE 2022 332 309 353 351 419 437 388 393 404 413 391 0 4,190 4,190 CALLS FOR SERVICE 2021 290 337 395 400 401 430 553 452 413 433 428 353 4,885 4,532 CALLS FOR SERVICE 2020 442 390 363 256 396 384 399 470 431 402 378 370 4681 4311 CALLS FOR SERVICE 2019 395 388 416 458 496 471 569 519 428 444 456 412 5,452 5,040 REPORTS TAKEN 2022 40 41 47 47 56 37 37 44 46 31 46 0 472 472 REPORTS TAKEN 2021 45 39 41 57 55 45 47 60 46 51 56 27 569 542 REPORTS TAKEN 2020 51 46 35 22 46 36 51 51 39 51 50 48 526 478 REPORTS TAKEN 2019 45 46 43 58 64 72 71 64 50 56 68 32 669 637 Transient/Homeless Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Totals YTD CALLS FOR SERVICE 2022 9 5 3 3 16 8 5 6 5 11 6 0 77 77
REPORTS TAKEN 6 2 0 3 9 1 2 2 1 3 3 0 32 32
ARRESTS MADE 2 1 0 2 3 0 2 2 1 3 2 0 18 18
CALLS FOR SERVICE 2021 10 2 11 11 5 13 7 10 6 4 5 7 91 84 REPORTS TAKEN 5 0 4 3 1 4 2 5 4 3 3 1 35 34
ARRESTS MADE 1 0 2 3 0 2 2 1 2 1 2 0 16 16
CALLS FOR SERVICE 2020 12 6 11 4 6 7 7 10 2 8 11 9 93 84 4 of 5
59 City of Solvang Recap
REPORTS TAKEN 7 3 3 0 2 3 4 0 1 4 3 4 34 30
ARRESTS MADE 4 2 1 0 1 2 3 0 0 2 0 3 18 15
CALLS FOR SERVICE 2019 5 7 4 6 17 7 9 9 5 9 7 16 101 85 REPORTS TAKEN 5 1 0 3 9 2 3 3 3 3 3 0 35 35
ARRESTS MADE 3 0 0 1 2 1 1 1 2 0 1 0 12 12
Detective Tracking Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Totals YTD 2022 New Cases Forwarded to
Investigations 11 10 14 8 4 12 10 9 17 10 9 0 114 114
2022 Cases Suspended 0 0 0 0 0 0 0 0 0 0 0 0 0 0
2022 Cases Assigned 1 0 0 1 0 0 2 0 0 0 1 0 5 5
2022 Cases Closed by Arrest 0 0 0 0 4 1 0 0 0 0 0 0 5 5 2022 Cases Closed by Other 9 10 15 7 0 11 8 10 17 10 0 0 97 97 2022 Submitted for Complaint 1 0 0 0 0 0 0 0 0 0 0 0 1 1 2022 Current Active Cases 7 7 6 7 7 7 8 7 7 6 7 0 76 76 2021 New Cases Forwarded to Investigations 5 6 4 8 17 7 6 13 17 16 14 6 119 113 2021 Cases Suspended 0 0 0 0 0 0 0 1 0 0 0 0 1 1
2021 Cases Assigned 1 0 1 1 0 0 0 1 0 0 1 0 5 5
2021 Cases Closed by Arrest 0 0 1 0 0 0 0 0 1 0 0 0 2 2 2021 Cases Closed by Other 7 4 3 7 16 6 7 12 17 16 14 6 115 109 2021 Submitted for Complaint 0 1 0 0 0 0 0 0 0 0 0 0 1 1 2021 Current Active Cases 5 5 6 6 7 7 7 6 5 6 6 6 72 66 5 of 5
60 Agenda Item: 4.g
Solvang City Council STAFF REPORT
PREPARED BY: Stephanie Spieler, Contract Building Official Chelsea O’Sullivan, Assistant City Attorney
MEETING DATE: January 9, 2023
SUBJECT: Adopt Resolution No. 23-1205 a Resolution of the City Council of the City of Solvang, California setting forth Findings in support of Amendments to the 2022 California Building Code, Residential Code, existing Building Code, Electrical Code, Mechanical Code, and Plumbing Code based on local, climactic, topographic, and/or geological conditions
RECOMMENDATION:
Adopt Resolution No. 23-1205
DISCUSSION:
On November 28, 2022 the City adopted Ordinance 22-0360 which adopted the 2022 California Building Standards Code, including the Building Code, Residential Code, Electrical Code, Mechanical Code, Plumbing Code, Energy Code, Historical Building Code, Fire Coe, Existing Building Code, Green Building Standards Code. The City also adopted the 2021 International Property Maintenance Code and consistent the City’s current practice, adopted the provisions of the 2021 International Building Code, 2021 International Residential Code, 2021 Uniform Mechanical Code, 2021 Uniform Plumbing Code, and 2020 National Electrical Code that have not been adopted by a California state agency. This adoption was prompted by the California Building Standards Commission’s triennial review and revisions of the California Building Standards Code. The 2022 CBSC become effective on January 1, 2023.
Health and Safety Code Sections 17958.5, 17985.7(a) and 18941.5(b) requires a City to make writing findings supporting any local amendments to the Building Code reflecting local geographic, topographic, and climactic conditions. Resolution 23-1205 makes these required findings. Resolution 23-1205 and Ordinance 0360 must be filed with the California Building Standards Commission before the City’s local amendments will become effective.
ALTERNATIVES:
Choose not to adopt the Resolution and implement the 2022 Building Codes without local amendments.
FISCAL IMPACT:
Adoption of the Resolution may result in minor costs, but such costs are expected to be within existing budgetary limits.
ATTACHMENTS:
A – Resolution 23-1205
61 RESOLUTION NO. 23-1205
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOLVANG, CALIFORNIA SETTING FORTH FINDINGS IN SUPPORT OF AMENDMENTS TO THE 2022 CALIFORNIA BUILDING CODE,
RESIDENTIAL CODE, EXISTING BUILDING CODE, ELECTRICAL CODE, MECHANICAL CODE,
AND PLUMBING CODE BASED ON LOCAL CLIMACTIC, TOPOGRAPHIC AND/OR GEOLOGICAL
CONDITIONS
WHEREAS, Health and Safety Code Section 17958 provides that the City of Solvang may adopt ordinances and regulations imposing the same or modified or changed building standards as are contained in the codes required to be adopted by the State pursuant to Health and Safety Code Sections 17922 and 18930; and
WHEREAS, the State of California is mandated to adopt the building standards and other rules contained in the model codes specified in Health and Safety Code Section 17922, and to publish said codes, as amended, collectively as the California Building Standards Code; and WHEREAS, Health and Safety Code Sections 17958.5(a) and 18941.5(b) permit the City to amend building standards in the codes comprising the California Building Standards Code based on findings that such amendments are reasonably necessary because of local climatic, geological, or topographical conditions.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SOLVANG DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The Recitals set forth above are true and correct and are adopted as findings in support of this Resolution.
SECTION 2. The Building Division has recommended that changes and modifications be made to the 2022 Editions of the California Building Code, Residential Code, Existing Building Code, Electrical Code, Mechanical Code, and Plumbing Code and that such modifications are reasonably necessary due to local conditions in the City of Solvang, as described below:
A. Climatic Conditions. Solvang experiences periods of high temperature accompanied by low humidity and high winds each year, conditions which create an extremely high fire risk in environments which may possess very limited or inadequate available fire-fighting resources.
Solvang experiences annual hot, dry, and rapid wind conditions, which seriously and rapidly exacerbate fire development and fire spread to developed areas in the mountainous hillsides.
As a direct result of such climactic findings, structures require inherent fire protection and noncombustible or fire-resistant construction to mitigate these incendiary factors.
B. Geological Conditions. Solvang is in a valley where the soil is predominantly expansive, whereas the soil volume expands as water/moisture content increases and shrinks as water/moisture content decreases. As a direct result of such geological findings, structure footings/foundations and additional reinforcements require deeper design and construction to compensate for these soil conditions.
C. Topographical Conditions. Solvang contains limited access with mountainous terrain with steep slopes and uneven hillsides nearby.
Specific amendments to the 2022 Editions of the California Building Code, Residential Code, Existing Building Code, Electrical Code, Mechanical Code, and Plumbing Code as set forth in City of Solvang Ordinance No. 22-0360 are found reasonably necessary based on the climactic, geologic, and/or topographic conditions cited above in this Resolution and are listed as follows:
62 Building Code amendments Findings section(s)
Section 101.1 Administrative
Section 101.4 Administrative
Section 101.4.8 Administrative
Section 103.1 Administrative
Section 104.3.1 Administrative
Section 105.2 A, B
Section 105.4.1 A, B, C
Section 109.4.1 Administrative
Section 110.3.6 A
Section 113.1 Administrative
Section 113.2 Administrative
Section 114.4 Administrative
Section 114.4.1 Administrative
Section 114.4.2 Administrative
Section 115.4 Administrative
Section 116.1 Administrative
Section 903.2 A
Section 1505.1.4 A
Table 1505.1.4 A
Section 1506.4 A
Section 3201.1 Administrative
Section G104.1, Appendix G Administrative
Section J101.3, Appendix J Administrative
Section J103.2, Appendix J Administrative
Section J103.3, Appendix J B, C
Section J103.4, Appendix J Administrative
Section J104.2, Appendix J B, C
Section J110.3, Appendix J A, B
Residential Code amendments
Section R101.1 Administrative
Section R103.1 Administrative
Section R104.3.1 Administrative
Section R105.2 A, B
Section R108.6.1 Administrative
Section R112.1 Administrative
Section R113.4 Administrative
Section R113.4.1 Administrative
Section R113.4.2 Administrative
Section R114.2 Administrative
Section R313.2 A
Section R904.5 A
Existing Building Code amendments
Section 101.1 Administrative
Section 103.1 Administrative
Section 104.3.1 Administrative
Section 108.4.1 Administrative
Section 109.3.5 A
Section 112.1 Administration
Section 112.2 Administrative
Section 112.3 Administrative
Section 112.4 Administrative
Section 113.4 Administrative
63 Section 114.4 Administrative
Section 115.1 Administrative
Electrical Code amendments
Section 230.70(A)(1) A, B, C
Mechanical Code amendments
Division II of Chapter 1 Administrative
Plumbing Code amendments
Division II of Chapter 1 Administrative
Section 406.5 Administrative
SECTION 3. This Resolution is effective immediately upon adoption.
SECTION 4. That the City Clerk shall certify to the passage and adoption of this Resolution and shall cause a certified copy to be filed in the book of original resolutions and shall cause a certified copy of the same and Ordinance No. 0360 to be forthwith transmitted to the California Building Standards Commission.
PASSED, APPROVED AND ADOPTED this 9th day of January, 2023.
__________________________________
Mark Infanti, Mayor
APPROVED AS TO FORM: ATTEST:
__________________________________ __________________________________ Dave Fleishman, City Attorney Annamarie Porter, City Clerk 64 STATE OF CALIFORNIA )
COUNTY OF SANTA BARBARA )ss
CITY OF SOLVANG )
I, Annamarie Porter, City Clerk of the City of Solvang, California do hereby certify that Resolution No. 23-1205 was passed and adopted by the City Council of the City of Solvang at a regular meeting of said City Council held on the 9th day of January, 2023, and thereafter signed and approved by the Mayor and attested by the City Clerk, and that said resolution was adopted by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
________________________________
Annamarie Porter, City Clerk
65 CITY COUNCIL STAFF REPORT
AGENDA ITEM 6.a
Meeting Date: January 9, 2023
SUBJECT: Discussion and possible action regarding Enforcement and Possible Language Modifications to Regulations During Drought Conditions PREPARED BY: Jose Acosta, Utilities Director
DISCUSSION:
At the June 11, 2022, meeting the City Council adopted a resolution setting parameters for increased rates and penalties applicable to Stage Two of the City’s drought regulations. A stage two drought ordinance is also mandated by the Governor of California under Executive Order (EO) N-7-22. The whole State is experiencing extreme drought conditions. The city is required by the EO to achieve a 20% reduction in water usage.
Staff had reviewed data used for compilation of the drought regulations per city code and recommended a minor change in the language defining the “benchmark year” to ensure that only preCOVID 19 consumption levels were captured in the base year. The language for benchmark year is in effect for commercial/industrial/institutional, irrigation, and multifamily residential/mobile home customers. The benchmark year reflects calendar year 2019 data. This benchmark year was selected as reference to the last year that was referenced as a normal water/rainfall year.
The resolution also set a 20% reduction in single family residential (SFR) user consumption. The threshold for single family residential had been moved away from comparing to consumption each year to average single family consumption instead. During the 2021 rate study it was determined, based on CY 2020 consumption data, that the average usage for SFR customers was 18 hundred cubic feet (HCF), within stage two of the drought policy this figure is 14HCF. The range for SFR customers was between 165HCF (11,968 gallons) on the high end and 2HCF (1,498 gallons) on the low end. Staff recommended using the average consumption figure to determine allocations within each stage of the drought policy.
As a reference on water usage, nationally, throughout the state, and city, below are some figures for water consumption in gallons per capita per day (GPCD). GPCD is based on water used by individual users each period, typically based on total usage divided by number of users. The GPCD is based on information provided by the Environmental Protection Agency (Nationally), California Department of Water Resources (State), and City of Solvang Water Billing (City). Below are the GPCD for each:
As a reference on water usage, nationally, throughout the state, and city, below are some figures for water consumption in gallons per capita per day (GPCD). GPCD is based on water used by individual users each period, typically based on total usage divided by number of users. The GPCD is based on information provided by the Environmental Protection Agency (Nationally), California Department of Water Resources (State), and City of Solvang Water Billing (City). Below are the GPCD for each:
- National GPCD- 75 GPCD
- State- 48 GPCD
- City of Solvang- 112 GPCD
Based on gallons per day per capita (GPCD) data reviewed on a national and statewide level, the City of Solvang SFR customers have consumed water at a higher GPCD level than the national and state levels. GPCD in City water production and consumption figures have also shown a trend of increasing since 2016.
66 Below are figures showing the water production, this is water produced from city wells, state water allotments, and purchased water from ID#1. Consumption figures are numbers provided by utility billing:
Year Production Ac-Ft Consumption Ac-ft
2012 1,433 1,383
2013 1,595 1,453
2014 1,344 1,213
2015 1,074 983
2016 1,097 990
2017 1,182 1,107
2018 1,235 1,159
2019 1,177 1,114
2020 1,285 1,223
2021 1,304 1,242
2022 ~1,190 1,151
Average 1,284 1,197
Thus, citywide the city consumers are not achieving a 20% reduction. Based on estimated data for 2022 versus 2021 the city consumption, overall consumer classes, there is an estimated 6% reduction in consumption. The changes to Drought Stage 2 Ordinance adopted on July 11, 2022, tightening regulations are anticipated to be more effective in achieving overall water consumption reduction.
The information below is a breakdown of water consumption, in HCF, across each consumer class based on the benchmarks set in the adopted ordinance:
Class 2021 2022 Increase/Decrease
Single Family
Residential
329,909 292,673 -11.29%
2019 2022
Multi-Family Residential 40,167 44,957 11.93%
Commercial/Institutional 90,799 86,625 -4.60%
Industrial 16,939 13,025 -23.11%
Landscape Irrigation 51,064 54,807 7.33%
Overall -3.95%
Attached for review is a spreadsheet with water consumption data from years 2019-2022 broken down by class. Reflected in the spreadsheet is some of the following information:
- Month by month usage per class for the last four-year period - Each comparison represents the usage increase/decrease based on benchmarks - The consumption comparisons based on the 3-month period penalties were put on hold The City’s water supply is derived from wells and State Water Project allocations. The State Water deliveries have decreased, we were allocated only 5% of our1,500 ac/ft allocation. Resulting in a 75 ac/ft allocation for calendar year 2022. The Department of Water Resources (DWR) is anticipating a 5% allocation to all purveyors for CY 2023. Staff has managed state water allotments to allow a minimal carryover of ~290 ac/ft, from our current allotments, for CY 2023. This carryover water plus a 5% allotment would provide approximately 365 ac/ft of state water for CY 2023. The city may also collaborate with ID#1 for purchased supplemental state water if needed.
The City’s wells have experienced a 43% reduction since March of 2022, with the inability to run the two river wells, Wells 3 & 7. The wells cannot be used during the very dry river flow levels. Since September of 2022 the wells have been able to be run and minimize our use of State Water allocations. 67 Limitations with the city’s-maintained water supplies are placing a stress on these facilities and a need to use our State Water allocations.
During the Council goal setting meeting the number one goal was for the city to seek ways of becoming water resilient and independent. Staff is currently evaluating all possible options for addition of water production wells within our system to meet this goal. But during these drastic drought conditions it is imperative for the consumers to implement and sustain conservation efforts. Staff is working towards protecting and maintaining our limited water resources, all while ensuring the safety, health, and adequate supplies of our consumers.
The information shared and provided are to give some background on the production capabilities of the city infrastructure and allotments and some clarity on demand and consumption figures. Also attached to the staff report are the resolution and exhibits detailing the stage 2 drought restrictions. Previous council action had placed a hold on all penalties within the drought ordinance through the end of 2022, it was also requested that staff to bring this item back for discussion for alternatives to the penalty structure.
A few suggested alternatives Council could consider are:
- Removing the financial penalties within the drought ordinance. This will maintain the restrictions, as suggestions for decreasing water consumption, but not allow any penalties to be applied. - Change the penalty structure within the drought ordinance. Setting different penalty amounts or structure in place would reduce the amount of financial burden on a consumer for higher consumption but maintain the restrictions in place to help reduce water consumption. - Review and modify the restrictions within the drought policy and provide staff with direction to modify the Municipal Code.
- Consider modifying the penalty and benchmark structure for smaller businesses who may not be able to meet the current restrictive language applied to commercial/institutional class.
Possibly setting the benchmark like the current SFR number of 14 HCF. - Council could consider adopting language including a structure for SFR accounts with an ADU on the property.
The recommendations provided above are for consideration. Council should discuss this item, considering public comment and feedback and communication with staff, and provide direction to staff on any modification of the Municipal Code. Direction is needed for staff to continue a hold on penalties or reinstitute the penalty structure.
ALTERNATIVES:
City Council could direct staff to maintain the current drought regulations or modify as they feel are adequate.
FISCAL IMPACT:
There is no immediate impact in amending the regulations. However, the policies may impact the amount of overall fees charged. If effective, the regulations will also minimize further expenditures to purchase supplemental state water or water from ID1, which is the costliest.
ATTACHMENTS:
A. Resolution No. 22-1186
B. Exhibit A- Stage 2 Drought Regulations
C. Water Consumption 2019-2022 By Class
68 R 22-1186 Stage 2 Drought 1
RESOLUTION NO. 22-1186
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOLVANG, CALIFORNIA,
AFFIRMING THE STAGE TWO DROUGHT CONDITIONS AND ADOPTING AMENDED MUNICIPAL CODE SECTION 9-3D-3 SUBSECTION B MANDATORY STAGE TWO
REGULATIONS
WHEREAS, in California, water year 2021 was dry, and the winter of 2022 was very dry; and
WHEREAS, the 2021 State Water allocation issued by the Department of Water Resources in March 2021 is only 5% which matches the historic record low allocation; and WHEREAS, on April 12, 2021 the Solvang City Council declared a Stage One Drought Condition; and
WHEREAS, on May 10, 2021 Governor Newsom declared a Drought Emergency for several counties within the State including Santa Barbara County; and WHEREAS, due to the statewide drought conditions the availability of supplemental water for purchase in 2022 will be very limited; and
WHEREAS, long-range rainfall projections for Southern California for winter 2022 are forecast by the National Oceanic & Atmospheric Administration (NOAA) to be below average; and
WHEREAS, in the past it has taken multiple "wet" years for Santa Barbara County water purveyors to recover from major droughts; and
WHEREAS, since the introduction of State Water, the City has relied heavily each year on State Water as its primary source of water supply; and WHEREAS, the City of Solvang is facing some uncertainty with respect to water supply; and
WHEREAS, the City of Solvang on August 23, 2021 declared a Stage Two Drought Condition by Resolution No. 21-1145, per Municipal Code Section 9-3D-3, which would activate mandatory water conservation efforts with penalties and mandatory irrigation time of use restrictions.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SOLVANG DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That the City of Solvang hereby adopts the amended Mandatory Stage Two Drought Regulations, per City Code Section 9-3D-3 attached and included herein as Exhibit A.
SECTION 2. Constitutionality. If any portion of this resolution is declared invalid or unconstitutional then it is the intention of the City Council to have passed the entire Resolution and all its component parts, and all other sections of this resolution shall remain in full force and effect.
DocuSign Envelope ID: 09A9D868- 974B-4BDA- 909B-BE99A78BB98A 69 R 22-1186 Stage 2 Drought 2
SECTION 3. Effective Date. That this resolution shall be effective immediately upon adoption.
SECTION 4. The City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions.
PASSED, APPROVED, AND ADOPTED on this 11th day of July 2022.
Charlie Uhrig, Mayor
APPROVED AS TO FORM: ATTEST:
Dave Fleishman, City Attorney Annamarie Porter, City Clerk DocuSign Envelope ID: 09A9D868- 974B-4BDA- 909B-BE99A78BB98A 70 R 22-1186 Stage 2 Drought 3
STATE OF CALIFORNIA )
COUNTY OF SANTA BARBARA ) ss
CITY OF SOLVANG )
I, Annamarie Porter, City Clerk of the City of Solvang, California do hereby certifythat Resolution No. 22-1186 was passed and adopted by the City Council of the City of Solvang at a regular meeting of said City Council held on the 11th day of July 2022, and thereafter signed and approved by the Mayor and attested by the City Clerk, and that said resolution was adopted by the following vote:
AYES: INFANTI, ORONA, THOMAS, UHRIG
NOES: NONE
ABSTAIN: NONE
ABSENT: CLARKE
Annamarie Porter, City Clerk
DocuSign Envelope ID: 09A9D868- 974B-4BDA- 909B-BE99A78BB98A 71 EXHIBIT A
STAGE 2 DROUGHT REGULATIONS
Provision 1 of Stage Two Drought Regulations shall take effect beginning immediately following the reading of water meters in August of 2022 and shall be reflected on the September 2022 water bills. All other provisions of the Stage Two Drought Regulations shall take effect August 1, 2022.
Stage Two Drought Regulation shall remain in effect until such time as they are cancelled by resolution of the Solvang City Council.
Municipal Code Section 9-3D-3: REGULATIONS DURING DROUGHT CONIDIONS:
Subsection B- Mandatory Stage Two Regulations ( subject to penalties)
1. Mandatory reduction in water use from average monthly water usage by all customers of 20% based on customer class as follows ( benchmark year is fiscal year 2019-20):
a. Single family residential customers water usage penalties shall be tiered with no penalty for the allowed residential usage as determined by City Council resolution and increasing to 1.5 times the current water rate for any usage over 14 HCF/ Month and 2.0 times the current water rate for that amount over the third tier.
b. Commercial/ industrial/ institutional customers water usage penalties shall be as follows:
i. 0-80% of usage compared to the same month in the benchmark year- No penalty:
Current water rate.
ii. > 80% of usage compared to the same month in the benchmark year- Penalty =
2.0x current water rate, and one-time warning. Second month and each addition month over = $ 1,000 penalty.
c. Irrigation only customers water usage penalties shall be as follows:
i. 0-50% of usage compared to the same month in the benchmark year- No penalty:
Current water rate.
ii. > 50% of usage compared to the same month in the benchmark year- Penalty =
2.0x current water rate, and one-time warning. Second month and each addition month over = $ 500 penalty.
d. Multi-family residential/ mobile home customers water usage penalties shall be as follows:
i. 0-90% of usage compared to the same month in the benchmark year- No penalty:
Current water rate.
ii. > 90% of usage compared to the same month in the benchmark year- Penalty =
1.5x current water rate.
2. Outdoor irrigation of ornamental landscapes or turf shall be limited to no more than two days per week. Watering shall be restricted to Mondays and Thursdays for addresses ending in even numbers, and to Tuesdays and Fridays for addresses ending in odd numbers.
3. The use of water for flushing of water mains, and fire department training exercises shall be allowed only upon written approval of the City Manager.
4. The use of water in a fountain or other decorative water feature, except where the water is part of a recirculating system, is prohibited.
5. The penalty for a second violation of any Stage One or Stage Two Drought Regulations shall be set by City Council resolution ( currently $100 per occurrence), after a written warning upon first violation.
6. Each of Stage One Drought Regulations set forth in Subsections A1 through A8 of this section shall remain in force where not in conflict with the provisions of this Subsection B.
DocuSign Envelope ID: 09A9D868- 974B-4BDA- 909B-BE99A78BB98A 72 EXHIBIT A
STAGE 2 DROUGHT REGULATIONS
Provision 1 of Stage Two Drought Regulations shall take effect beginning immediately following the reading of water meters in August of 2022 and shall be reflected on the September 2022 water bills. All other provisions of the Stage Two Drought Regulations shall take effect August 1, 2022.
Stage Two Drought Regulation shall remain in effect until such time as they are cancelled by resolution of the Solvang City Council.
Municipal Code Section 9-3D-3: REGULATIONS DURING DROUGHT CONIDIONS:
Subsection B- Mandatory Stage Two Regulations (subject to penalties)
1. Mandatory reduction in water use from average monthly water usage by all customers of 20% based on customer class as follows (benchmark year is calendar year 2019):
a. Single family residential customers water usage penalties shall be tiered with no penalty for the allowed residential usage as determined by City Council resolution and increasing to 1.5 times the current water rate for any usage over 14 HCF/Month and 2.0 times the current water rate for that amount over the third tier.
b. Commercial/industrial/institutional customers water usage penalties shall be as follows:
i. 0-80% of usage compared to the same month in the benchmark year- No penalty:
Current water rate.
ii. >80% of usage compared to the same month in the benchmark year- Penalty =
2.0x current water rate, and one-time warning. Second month and each addition month over = $1,000 penalty.
c. Irrigation only customers water usage penalties shall be as follows:
i. 0-50% of usage compared to the same month in the benchmark year- No penalty:
Current water rate.
ii. >50% of usage compared to the same month in the benchmark year- Penalty =
2.0x current water rate, and one-time warning. Second month and each addition month over = $500 penalty.
d. Multi-family residential/mobile home customers water usage penalties shall be as follows:
i. 0-90% of usage compared to the same month in the benchmark year- No penalty:
Current water rate.
ii. >90% of usage compared to the same month in the benchmark year- Penalty =
1.5x current water rate.
2. Outdoor irrigation of ornamental landscapes or turf shall be limited to no more than two days per week. Watering shall be restricted to Mondays and Thursdays for addresses ending in even numbers, and to Tuesdays and Fridays for addresses ending in odd numbers.
3. The use of water for flushing of water mains, and fire department training exercises shall be allowed only upon written approval of the City Manager.
4. The use of water in a fountain or other decorative water feature, except where the water is part of a recirculating system, is prohibited.
5. The penalty for a second violation of any Stage One or Stage Two Drought Regulations shall be set by City Council resolution (currently $100 per occurrence), after a written warning upon first violation.
6. Each of Stage One Drought Regulations set forth in Subsections A1 through A8 of this section shall remain in force where not in conflict with the provisions of this Subsection B. 73 2019 2020 2021 2022
2022- 2021 %
Increase
(Decrease) 2019 2020 2021 2022
2022- 2019 %
Increase
(Decrease)
January 14,701 13,715 20,229 13,480 -33% January 3,212 2,986 3,181 2,963 -8% February 10,711 16,721 15,891 17,633 11% February 2,489 2,908 2,953 3,171 27% March 9,940 17,361 20,830 22,292 7% March 2,567 2,921 3,151 3,735 46% April 18,326 15,157 25,257 22,346 -12% April 3,257 3,046 3,235 3,681 13% May 26,106 29,000 29,775 26,182 -12% May 3,393 3,531 3,594 3,611 6% June 28,412 36,562 36,162 30,800 -15% June 3,778 3,919 3,983 4,025 7% July 30,855 35,440 34,999 32,500 -7% July 3,759 4,309 3,547 3,978 6% August 36,516 38,463 37,983 31,770 -16% August 2,427 4,619 3,742 4,044 67% September 35,253 40,256 35,651 33,083 -7% September 5,249 4,315 3,778 4,392 -16% October 32,587 33,689 30,399 26,594 -13% October 3,632 3,975 4,220 3,958 9% November 27,888 29,386 22,616 21,787 -4% November 3,811 3,764 3,633 4,052 6% December 15,016 26,708 20,117 14,206 -29% December 2,593 3,602 3,404 3,347 29% Total 286,311 332,458 329,909 292,673 -11% Total 40,167 43,895 42,421 44,957 12% 2019 2020 2021 2022
2022- 2019 %
Increase
(Decrease) 2019 2020 2021 2022
2022- 2019 %
Increase
(Decrease)
January 1,355 807 701 968 -29% January 1,424 1,221 4,059 1,426 0% February 1,225 732 685 816 -33% February 799 2,160 2,618 2,949 269% March 1,266 636 705 806 -36% March 686 2,436 3,931 3,955 477% April 1,556 471 1,208 757 -51% April 2,437 1,773 4,579 4,172 71% May 1,356 1,079 1,052 1,057 -22% May 4,098 4,221 5,928 5,503 34% June 1,474 1,451 1,680 1,422 -4% June 5,138 7,494 7,821 6,329 23% July 1,673 1,638 1,947 1,191 -29% July 6,201 8,127 7,729 6,818 10% August 1,624 1,686 1,963 1,675 3% August 7,717 9,519 7,797 6,656 -14% September 1,728 1,707 1,519 1,662 -4% September 8,004 9,237 7,127 6,303 -21% October 1,602 1,558 1,451 1,001 -38% October 6,951 7,502 6,442 5,802 -17% November 1,284 1,157 1,046 1,076 -16% November 5,544 6,795 4,419 3,379 -39% December 796 997 964 594 -25% December 2,065 5,985 3,764 1,515 -27% Total 16,939 13,919 14,921 13,025 -23% Total 51,064 66,470 66,214 54,807 7% 2019 2020 2021 2022
2022- 2019 %
Increase
(Decrease)
January 8,386 7,464 4,603 6,151 -27%
February 5,891 6,425 5,616 5,778 -2%
March 5,455 5,868 6,404 6,962 28%
April 7,316 2,649 7,791 7,122 -3%
May 7,315 3,421 6,898 6,788 -7%
June 8,657 5,679 9,456 7,865 -9%
July 8,574 7,525 8,140 8,262 -4%
August 9,422 8,005 8,653 8,527 -9%
September 8,041 7,970 7,751 8,616 7%
October 8,127 7,215 7,128 7,435 -9%
November 7,335 7,654 6,792 7,068 -4%
December 6,280 6,319 7,394 6,051 -4%
Total 90,799 76,194 86,626 86,625 -5%
Commercial/Institutional
City of Solvang
Water Usage (HCF)
Single Family Residential Muti-Family Residential
Industrial Landscape Irrigation
74 CITY COUNCIL STAFF REPORT
AGENDA ITEM 6.b
Meeting Date: January 9, 2023
SUBJECT: Award a Construction Contract with Specialty Construction Inc. for the FY 2022-23 Fredensborg Canyon Waterline Replacement Project No. PW 171 PREPARED BY: Jose Acosta, Utilities Director
DISCUSSION:
The FY 2022-23 Capital Improvement Program has listed an ongoing water mainline replacement project. The need to upgrade water mainlines for increased fire protection, increased system demand, replacement of undersized portions of mainline, and increased volumes for future growth, is vital in maintaining the integrity of the City’s water distribution system.
Fredensborg Canyon water mainline, service lines, valves and hydrants have been identified as needing to be relocated and replaced. Heavy rains through Adobe Creek have caused erosion and scour of the cover over the mainline, some service lines and also isolation valves. Having the lines and valves uncovered exposes these areas to severe damage and possible large water loss possibilities if breaks were to occur. At times of heavy rain some of the isolation valves along this section of water mainline can become submerged and inaccessible for isolating the water main. It is vital to have the ability to isolate portions of the mainline in the event of a break or exposure of the water mainline, which could cause severe contamination. At this time, the water mainline along Fredensborg Canyon has been identified as needing to be relocated as a high priority.
The project will relocate the water mainline, service lines, meters, hydrants, and valves out into the street and out of the flow of the creek. The project will consist of installation of approximately 1,800 linear feet of water mainline along Fredensborg Canyon Road, from Adobe Creek Road to Atterdag/Chalk Hill Road. The project will be constructed while the existing mainline and water services remain in service and connected along the north and south ends with a planned shutdown.
The project is also being constructed with consideration of future plans to relocate the sewer line along Fredensborg Canyon Road. The alignment of the water mainline will provide enough spacing for adequate separation of the water and sewer mainlines in accordance with State law.
Included in the project are replacement of isolation valves along Oster Sted and Vester Sted. These valves have been identified as broken or unable to allow isolation in the event of an emergency or required shutdown.
Staff released the Notice Inviting Bids (NOI) on October 18, 2022, the NOI was publicly advertised on the city website and Planet Bids. The city conducted a pre-bid job walk though on November 10th, there were ten contractors in attendance for the walk through.
City staff opened submitted bids at 2:00 PM on November 29, 2022, in the City Council Chambers. The city received a total of eleven bids for the project. The bids ranged from $762,408 - $1,334,300.
Attached is a copy of the Detailed Bid Results listing, from the top three bids received, other contractors and their bids are included at the bottom of the document for reference. There have been no protests to bids at the time of this report.
Staff has reviewed all bids and found the apparent low bid as submitted by Specialty Construction Inc. (SCI) to be complete and responsive. SCI is an experienced contractor having completed several other projects of similar design and size, for local public agencies. 75 The bid as received is within the budgeted amount for the Capital Improvement Program project within the FY 2022-23 budget. Staff recommends awarding the contract to complete Project No. PW 171, Fredensborg Canyon Waterline Replacement Project, to the apparent low bidder, Specialty Construction Inc. in the amount of $762,408.
ALTERNATIVES:
City Council could direct staff to reject all bids and not move forward with this project. This alternative would delay the City’s water mainline replacement program.
FISCAL IMPACT:
The approved budget amount for this project exceeds the anticipated cost for the project. No budget adjustments are anticipated to deliver this project.
Design Costs $61,200 (FY 21-22)
Construction Contract $762,408
Other expenses $1,300 (FY21-22)
Inspection $12,000 (FY21-22)
Contingency $20,000
Total Anticipated Project
Funding
The amount for this contract
with SCI is in the amount not to
exceed $762,408
$855,908
ATTACHMENTS:
A. Specialty Construction Inc Agreement
B. Fredensborg Canyon Waterline Replacement Project Bid Tabulation 76 SOLVANG PROJECT NO. PW 171
B1 - CONSTRUCTION AGREEMENT
PROJECT: CITY OF SOLVANG – FREDENSBORG CANYON WATERLINE REPLACEMENT PROJECT, PW 171
AMOUNT OF CONTRACT: _$762,408.00_____________________________ THIS AGREEMENT, made and entered into this __9th________ day of _____January____________, 2023, by and between the City of Solvang hereinafter referred to as "Agency", and Specialty Construction Inc, hereinafter referred to as "Contractor".
IN CONSIDERATION OF THE MUTUAL PROMISES, COVENANTS AND CONDITIONS HEREINAFTER SET FORTH, THE PARTIES DO HEREBY AGREE as follows:
ARTICLE I: GENERAL
For and in consideration of the payments and agreements hereinafter mentioned to be made and performed by said Agency, said Contractor agrees with said Agency to perform and complete in a workmanlike manner all work required under the Bidding Schedule of said Agency's Specifications entitled FREDENSBORG CANYON WATERLINE REPLACEMENT PROJECT, PW 171 in accordance with the Specifications and Drawings therefore, to furnish at its own expense all labor, materials, equipment, tools, transportation, and services necessary therefore, except such materials, equipment and services as may be stipulated in said Specifications to be furnished by said Agency, and to do everything required by the Agreement and the said Specifications and Drawings, for the sum of $_762,408.00________________, pursuant to the Bidding Schedule attached hereto and made a part hereof.
ARTICLE II: PAYMENT
For furnishing all said labor, materials, equipment, tools, and services, furnishing and removing all plant, temporary structures, tools, and equipment, and doing everything required by this Agreement and the said Specifications and Drawings; for all loss and damages arising out of the nature of the work aforesaid, or from the action of the elements, or from any unforeseen difficulties which may arise during the prosecution of the work until its acceptance by said Agency, and for all risks of every description connected with the work; for all expenses resulting from the suspension or discontinuance of work, except as in the said Specifications are expressly stipulated to be borne by said Agency and for completing the work in accordance with the requirements of said Specifications and Drawings, said Agency will pay, and said Contractor shall receive, in full compensation there for, the price named in the above mentioned Bidding Schedule.
ARTICLE III: CONSIDERATION
The Agency hereby employs said Contractor to perform the work according to the terms of this Agreement for the abovementioned price and agrees to pay the same at the time, in the manner, and upon the conditions stipulated in the said Specifications; and the said parties for themselves, their heirs, executors, administrators, successors, and assigns, do hereby agree to the full performance of the covenants herein contained.
ARTICLE IV: INDEMNIFICATION
(a) To the fullest extent permitted by law, CONTRACTOR shall indemnify, defend, and hold harmless the CITY, and its elected officials, officers, employees, volunteers, and agents (“CITY Indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of CONTRACTOR’s performance or CONTRACTOR’s failure to perform its obligations under this AGREEMENT or out of the operations conducted by CONTRACTOR, except for such loss or damage arising from the active negligence, sole 77 SOLVANG PROJECT NO. PW 171
negligence, or willful misconduct of CITY. In the event CITY Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from CONTRACTOR’s performance of this AGREEMENT, CONTRACTOR shall provide a defense to CITY Indemnitees or at CITY’s option, reimburse CITY Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims. (b) The duty to defend is a separate and distinct obligation from the Contractor’s duty to indemnify. The Contractor shall be obligated to defend, in all legal, equitable, administrative, or special proceedings, with counsel approved by the City of Solvang, the City of Solvang and its elected officials, officers, and employees, immediately upon submittal to the Contractor of the claim in any form or at any stage of an action or proceeding, whether liability is established. A determination of comparative active negligence or willful misconduct by an indemnified party does not relieve the Contractor from its separate and distinct obligation to defend City of Solvang. The obligation to defend extends through final judgment, including exhaustion of any appeals. The defense obligation includes an obligation to provide independent defense counsel if Contractor asserts that liability is caused in whole or in part by the negligence or willful misconduct of the indemnified party. If it is finally adjudicated that liability was caused by the sole active negligence or sole willful misconduct of an indemnified party, Contractor may submit a claim to the City of Solvang for reimbursement of reasonable attorneys’ fees and defense costs.
(c) The review, acceptance or approval of the Contractor’s work or work product by any indemnified party shall not affect, relieve, or reduce the Contractor’s indemnification or defense obligations. This Section survives completion of the services or the termination of this contract. The provisions of this Section are not limited by and do not affect the provisions of this contract relating to insurance. (d) Liabilities subject to this Section include any claim of discrimination or harassment, including but not limited to sexual harassment, arising from the conduct of the Contractor or any of the Contractor’s officers, employees, agents, licensees, or subcontractors. In the event of a discrimination or harassment complaint against any employee, agent, licensee or subcontractor of the Contractor or its subcontractors, the Contractor shall take immediate and appropriate action in response to such complaint, including, but not limited to termination or appropriate discipline of any responsible employee, agent, licensee, or subcontractor.
ARTICLE V: WAGES
The payment of prevailing wages are required on this project. The general prevailing rates of per diem wages and general prevailing rate for holiday and overtime work in the locality in which the work is to be performed have been determined by the Agency. Said general prevailing rates of per diem wages are hereby incorporated herein and made a part hereof. The Contractor agrees that it, or any subcontractor under it, will pay not less than the foregoing specified prevailing rates of wages to all workers employed in the execution of the Contract. Any contractor who is awarded a public works project and intends to use a craft or classification not shown on the general prevailing wage determinations, may be required to pay the wage rate of that craft or classification most closely related to it as shown in the general determinations effective at the time of the call for bids.
ARTICLE VI: HOURS AND WORKING CONDITIONS
The Agency is a public entity in the State of California and is subject to the provisions of the Government Code and the Labor Code of the State. Except as otherwise provided in the Solvang City Charter or the Solvang Municipal Code, it is stipulated and agreed that all provisions of law applicable to public contracts are a part of this contract to the same extent as though set forth herein and will be complied with by the Contractor.
ARTICLE VII: COMPONENTS OF AGREEMENT
The Bid Information Sheet, Contractor's Proposal, Bid Bond, Information Required of Bidder, Faithful Performance Bond, Labor and Material Bond, Certificate of Compliance, Insurance Requirements for Contractors, Labor Provisions, Standard Specifications for Public Works Construction (latest edition), General Provisions, General Provisions Modifications, Special Provisions, Specifications, Drawings and all Addenda 78 SOLVANG PROJECT NO. PW 171
issued by the Agency with respect to the foregoing prior to the opening of bids, are hereby incorporated in and made part of this Agreement.
ARTICLE VIII: DISPUTE RESOLUTION
This Agreement is also subject to the provisions of Public Contract Code Section 9204, which provides for the submission and resolution of specified claims by the Contractor, including provisions governing the type of claims that may be submitted, the time to respond to such claims, and alternative dispute resolution procedures. The provisions of Section 9204 are incorporated herein by reference, and to the extent the Contractor asserts a claim specified by Section 9204, the Contractor shall comply with all provisions set forth in Section 9204 in submitting a claim to the City.
IN WITNESS WHEREOF, this contract has been executed on the day and year first above written.
CITY OF SOLVANG CONTRACTOR:
SPECIALTY CONSTRUCTION INC
By:_____________________________ By:________________________________ Mark Infanti, Mayor Rudolph C. Bachmann, President/Secretary
Date: _______________ Date: _______________
APPROVED AS TO FORM
Richards, Watson & Gershon
By:______________________________
Dave Fleishman, City Attorney
Date:_______________
ATTEST:
______________________________
Annamarie Porter, City Clerk
79 Summary of Bids Received
Bid Opening Date: November 29, 2022
San Luis Obispo Santa Barbara Santa Maria
ITEM
NO.
Bid
Quantity
Unit of
Measure DESCRIPTION Unit Price Total Unit Price Total Unit Price Total Unit Price Total 1 1 LS Mobilization $ 50,000.00 $ 50,000.00 $50,000.00 $50,000.00 $ 50,000.00 $ 50,000.00 $ 50,000.00 $ 50,000.00 2 1 LS Stormwater Management $ 10,000.00 $ 10,000.00 $4,000.00 $4,000.00 $ 2,500.00 $ 2,500.00 $ 2,800.00 $ 2,800.00 3 1 LS Project Safety & Traffic Control $ 15,000.00 $ 15,000.00 $33,000.00 $33,000.00 $ 65,000.00 $ 65,000.00 $ 73,915.00 $ 73,915.00 4 1 LS Surveying & Construction Staking $ 10,000.00 $ 10,000.00 $12,000.00 $12,000.00 $ 8,000.00 $ 8,000.00 $ 8,400.00 $ 8,400.00 5 1 LS Public Notification $ 4,000.00 $ 4,000.00 $287.00 $287.00 $ 1,500.00 $ 1,500.00 $ 2,240.00 $ 2,240.00 6 8 EA Potholing $ 3,500.00 $ 28,000.00 $592.00 $4,736.00 $ 500.00 $ 4,000.00 $ 840.00 $ 6,720.00 7 1 LS Sawcutting, Demolition and Disposal of Existing Materials $ 18,000.00 $ 18,000.00 $12,800.00 $12,800.00 $ 11,000.00 $ 11,000.00 $ 44,800.00 $ 44,800.00 8 2040 LF Install 10” C900 PVC Waterline (DR18) $ 250.00 $ 510,000.00 $170.00 $346,800.00 $ 180.00 $ 367,200.00 $ 133.00 $ 271,320.00 9 2 EA Install Vertical Offset Section of 10” C900 PVC Waterline (DR18) Under Existing Utility Line or Culvert Pipe $ 7,000.00 $ 14,000.00 $10,400.00 $20,800.00 $ 4,500.00 $ 9,000.00 $ 22,132.00 $ 44,264.00 10 7 EA Install 10” Gate Valve (Chalk Hill Rd and Fredensborg Canyon Rd) $ 4,000.00 $ 28,000.00 $3,100.00 $21,700.00 $ 3,850.00 $ 26,950.00 $ 3,998.00 $ 27,986.00 11 2 EA Install 8” Gate Valve (Fredensborg Canyon Rd) $ 3,000.00 $ 6,000.00 $2,300.00 $4,600.00 $ 3,000.00 $ 6,000.00 $ 3,227.00 $ 6,454.00 12 1 EA Install 6” Gate Valve (Fredensborg Canyon Rd) $ 2,500.00 $ 2,500.00 $2,300.00 $2,300.00 $ 2,500.00 $ 2,500.00 $ 2,891.00 $ 2,891.00 13 1 EA Connect to Existing 6” Fire Hydrant Lateral $ 6,000.00 $ 6,000.00 $6,100.00 $6,100.00 $ 2,500.00 $ 2,500.00 $ 1,528.00 $ 1,528.00 14 2 EA Install Fire Hydrant Assembly, Salvage and Reuse Existing Fire Hydrant Head $ 10,000.00 $ 20,000.00 $11,800.00 $23,600.00 $ 4,200.00 $ 8,400.00 $ 10,879.00 $ 21,758.00 15 9 EA Install New 1” Water Service, Complete. Relocate Existing Meter to new Meter Box Location. $ 4,000.00 $ 36,000.00 $3,000.00 $27,000.00 $ 4,750.00 $ 42,750.00 $ 3,648.00 $ 32,832.00 16 1 EA Install New 1” Water Service and Connect to Existing Meter. $ 3,600.00 $ 3,600.00 $3,300.00 $3,300.00 $ 4,500.00 $ 4,500.00 $ 1,092.00 $ 1,092.00 17 560 LF
Install New 1.5” Schedule 80 PVC Piping Beginning at New Meter Location, and Connect to Existing Customer Service Line at Old Meter Location (Customer Side – 9 Each).
$ 85.00 $ 47,600.00 $43.00 $24,080.00 $ 110.00 $ 61,600.00 $ 44.00 $ 24,640.00 18 3 EA Attach New customer Side 1.5” PVC Piping to Side of Existing Private Bridge. $ 4,000.00 $ 12,000.00 $1,500.00 $4,500.00 $ 1,250.00 $ 3,750.00 $ 987.00 $ 2,961.00 19 2 EA Install New Guard Post $ 1,100.00 $ 2,200.00 $875.00 $1,750.00 $ 500.00 $ 1,000.00 $ 1,845.00 $ 3,690.00 20 1 LS Install Cut-In Tee Connection to Existing 8” Waterline at Intersection of Chalk Hill Rd & Fredensborg Cyn Rd $ 22,000.00 $ 22,000.00 $10,000.00 $10,000.00 $ 8,500.00 $ 8,500.00 $ 19,477.00 $ 19,477.00 21 1 LS Install Cut-In Connection to Existing 8” Waterline on Fredensborg Canyon Rd (at private Fredensborg Rd)
$ 17,000.00 $ 17,000.00 $9,750.00 $9,750.00 $ 8,500.00 $ 8,500.00 $ 18,917.00 $ 18,917.00 22 1 LS Install Cut-In Connection to Existing 8” Waterline at Intersection of Fredensborg Cyn Rd & Adobe Crk Rd
$ 22,000.00 $ 22,000.00 $12,100.00 $12,100.00 $ 8,500.00 $ 8,500.00 $ 18,320.00 $ 18,320.00 23 1 LS Remove 8” Gate Valve and Section of 8” ACP Waterline on Chalk Hill Rd, and Install 8” PVC Spool with Transition Couplings
$ 10,000.00 $ 10,000.00 $9,100.00 $9,100.00 $ 2,500.00 $ 2,500.00 $ 15,685.00 $ 15,685.00 24 1 LS Remove 8”x6” Tee and 6” Gate Valve at Intersection of Chalk Hill & Fredensborg Cyn, and Install 8” PVC Spool with Transition Couplings $ 11,000.00 $ 11,000.00 $2,900.00 $2,900.00 $ 2,500.00 $ 2,500.00 $ 17,725.00 $ 17,725.00 25 1 LS Abandon Existing Waterline Complete $ 9,000.00 $ 9,000.00 $705.00 $705.00 $ 3,500.00 $ 3,500.00 $ 1,680.00 $ 1,680.00 26 1 LS Remove & Replace 8” Gate Valve (V7-46) at Intersection of Vester Hof & Vester Sted
$ 12,000.00 $ 12,000.00 $6,900.00 $6,900.00 $ 12,750.00 $ 12,750.00 $ 12,918.00 $ 12,918.00 27 1 LS Remove & Replace 6” Gate Valve (V7-36) along Oster Sted $ 10,000.00 $ 10,000.00 $6,100.00 $6,100.00 $ 12,750.00 $ 12,750.00 $ 12,134.00 $ 12,134.00 28 1 LS Not Used $0.00 $ - $ -
29 225 TON Construct AC Pavement $ 600.00 $ 135,000.00 $340.00 $76,500.00 $ 295.00 $ 66,375.00 $ 245.00 $ 55,125.00 30 1 LS Install Traffic Striping & Pavement Legends $ 8,000.00 $ 8,000.00 $5,000.00 $5,000.00 $ 3,500.00 $ 3,500.00 $ 14,448.00 $ 14,448.00 31 - T&M Perform Miscellaneous Work (T&M not to exceed) $ 20,000.00 $ 20,000.00 $20,000.00 $20,000.00 $ 20,000.00 $ 20,000.00 $ 20,000.00 $ 20,000.00 TOTAL BASE BID $ 1,098,900.00 $762,408.00 $ 827,525.00 $ 836,720.00 5 Bid Amount
$ 890,999.00
$ 935,385.00
$ 964,900.00
$ 1,009,720.00
$ 1,087,945.00
Hartzell General Eng. Contractor Inc. - Cayucos $ 1,116,800.00 $ 1,173,003.00
$ 1,334,300.00
Name and City
CITY OF SOLVANG
Fredensborg Canyon Waterline Replacement Project (PW171) Engineer's Estimate Tierra Contracting V. Lopez & Sons
Additional Bidders Apparent Low Bid Listed Sub-Contractors No Listed Sub-Contractors
Specialty Construction Inc
Cedro Construction - Santa Paula
Hanley General Engineering Inc. - Solvang
John Madonna Construction Co. Inc. - San Luis Obispo
Newton Construction & Management - San Luis Obispo
JJ Fisher Construction Inc. - Nipomo
Toro Enterprises Inc. - Oxnard
Spiess Construction Co. Inc. - Santa Maria
80 Agenda Item: 6.c
Solvang City Council STAFF REPORT
PREPARED BY: Brad Vidro, Interim City Manager
MEETING DATE: January 9, 2023
SUBJECT: Discussion and possible action regarding filling City Council Vacancy.
DISCUSSION:
With the results from the November 8, 2022 election, a vacancy was created on the Solvang City Council. This was due to the election of Mayor pro tem Infanti to serve as the Mayor. There are two years left on his term. His term is currently an at large position until the 2024 election when it will become a District 1 represented position.
California Government Code addresses vacancies for cities in California. Government Code Section 36512 provides in pertinent part as follows:
If a vacancy occurs in an elective office, the council shall, within 60 days from the commencement of the vacancy, either fill the vacancy by appointment or call a special election to fill the vacancy.
The commencement of the vacancy was December 12, 2022 when Mayor Infanti was sworn into office.
At the December 12, 2022 meeting, the City Council directed staff to post an application on the City’s website to garner applicants to fill the vacancy. Four applications were received by the December 29, 2022 deadline. Staff is recommending that the Council allow each of the applicants an allotted time to present themselves to the full City Council and the public. After which the Council could entertain nomination motions.
Applications Received:
Robert Clarke
Denise El Amin
V. Louise Smith
Jack Williams
ALTERNATIVES:
The City Council could choose to delay filling the vacancy.
FICAL IMPACT:
No unbudgeted impact with selection of a new City Councilmember.
ATTACHMENTS:
A. City Council member Applications
B. Public Comment received
81 Information provided on this form is public information and may be made available to other applicants, members of the press, or the general public.
Interested parties must cover letter, application, and resume to no later than 5:00 p.m. on , December , 2022
82 Information provided on this form is public information and may be made available to other applicants, members of the press, or the general public.
83 84
85 86
87 V. LOUISE SMITH
1678 B Eucalyptus Drive Solvang, CA 93463
Home: 805.693.2207 Cell: 805.403.9649
December 2022
Dear City Council Members:
As a resident and accomplished chef and entrepreneur in Solvang, I believe my skills and experience will offer a unique perspective to the City Council. I ran for the District 3 seat this past election and only lost by a few votes.
I have worked in the Valley since 2005 and had the good fortune to purchase a home in Solvang in 2009. Currently, I am the Board President of the Rosenborg Home Owner’s Association and have been on this board since 2009. I have previous board and committee experience including the Santa Barbara Rape Crisis Center, Santa Barbara Pacific Pride Foundation and Visit SYV as well as the Marketing Committees of both the Santa Barbara County Vintner’s Association and Visit SYV.
I have always had a deep and obsessive passion for great food and sharing that love with friends and family. In 2004, I decided to do something with that passion and created Louise’s Kitchen Table, which offers everything from meals for new moms, decadent desserts to catering small events. I decided, in 2005 to not only focus on food, but food and wine pairing, which brought me to the Santa Ynez Valley. I fell in love with the area, as we seem to do, as well as this regions’ unique offering of food, wine, accommodations, entertainment and activities for both locals and tourists.
I believe as an interested and caring Solvang resident and business owner I will be an asset to this City Council. Thank you for your consideration.
Respectfully,
V. Louise Smith
88 89
90 V. LOUISE SMITH
1678 Eucalyptus Drive, Unit B Solvang, CA 93463
Home: 805 693 2207 Cell: 805 403 9649
e-Mail: [email protected]; [email protected]
PERSONAL AND PROFESSIONAL STRENGTHS
• Innovative manager with exceptional record of service toward staff, records and inventory
• Excellent communicator who takes a creative approach to problem solving • Experienced Tasting Room Manager who excels at hands-on, personal service to customers and wine club members
• Proven high standards of responsibility, dedication and performance • Strong supporter and participant in local chambers, business and volunteer organizations
EMPLOYMENT HISTORY / RELEVANT EXPERIENCE
Louise’s Kitchen Table/Culinary Creations, Solvang, CA Executive Chef & Owner 2004- Present
• Small event catering
• Personal Chef specializing in local ingredients and healthy diets • Specialty desserts including award-winning cheesecakes • Dietary consultation
Allan Hancock College Part-Time Teacher 2012-Present
Solvang Taxi & Wine Tours Independent Contractor Wine Tour Guide 2018-Present Loring Wine Company, Buellton, CA Tasting Room Associate (Part-Time) 2022-Present Mosby Winery, Buellton, CA Tasting Room & Wine Club Manager 2009-2022 • Managed all aspects of the tasting room and wine club • Responsible for monthly tax compliance, bookkeeping and database management
Ken Brown Wines, Buellton, CA Tasting Room Associate (Part-Time) 2017-2019 Longoria Winery, Los Olivos & Lompoc CA Tasting Room Associate (Part-Time) 2011-2019 Brander Vineyard, Los Olivos, CA Tasting Room Manager 2005-2011 • Managed all aspects of tasting room, wine club and events • Responsible for monthly tax compliance, sales and trends, newsletters and guest communications
91 American Red Cross, Santa Barbara, CA Donor Database Coordinator 2005-2010 • Handled all aspects of incoming donations and donor acknowledgements Tenet Healthcare, Santa Barbara, CA Ethics Representative/Employee Relations 2002-2004 • Advised over 115,000 healthcare employees located throughout the USA.
EDUCATION
• Masters of Business Administration: Management and Leadership, University of LaVerne, Oxnard, CA
• Bachelor of Arts Degree: Sociology, Washington & Jefferson College, Washington, PA
• Santa Barbara College of Law, Santa Barbara, CA
CERTIFICATIONS
• ServSafe Food Safety Manager Certification
• Responsible Beverage Service Certification
• Level I Sommelier-Court of Master Sommeliers
92 Jack Williams 1951 Viborg Rd.
Solvang, CA 93463
(805) 453-2475
[email protected]
December 19, 2022
Annamarie Porter, CMC
City Clerk
1644 Oak Street
Solvang, CA 93463
Dear Annamarie Porter,
As a 22-year resident of Solvang, I am writing in response to your announcement of the City Council member vacancy recruitment on the Solvang City website. I view this as an opportunity to give back to the City by being actively involved in helping to solve the many issues facing our local government.
I am a detail oriented, analytical person who enjoys planning and coordination and have been the "go to" person when problems arise. Since 2013 I have been on the Solvang Planning Commission and it’s Chair for the most recent 4 years. This has provided me with an insight into issues and concerns facing the City Council and the citizens of Solvang.
My background is in engineering management with over 40 years of successful leadership in customer-focused environments, including the Federal Government, Private Industry, and County Government.
Throughout my career I have focused on being a generalist rather than a specialist. Team building, negotiating and controlling budgets, work plans and schedules have been a key parts of my management success. As a result, I am comfortable taking on a broad spectrum of challenges with diverse requirements and working on a team to produce successful results.
Thank you for the opportunity to become a member of the Solvang City Council and make a positive impact on the community. I am confident that I will bring a unique perspective and have the skills and experience needed to be an effective Council member.
My resume and application are attached for a more detailed look at my accomplishments.
Sincerely,
Jack T. Williams
93 94
12/19/2022
95 Jack Williams 1951 Viborg Rd.
Solvang, CA 93463
(805) 453-2475
[email protected]
EXPERIENCE
Wandering Dog Wine Bar, Solvang — Owner
APRIL 2007 - JUNE 2020
Family-owned wine bar specializing in the retail sale of domestic and imported beers and wines.
Santa Barbara County, General Services Dept, Santa Barbara County Facilities Manager
JUNE 2007 - APRIL 2012
Managed staff, budget, and planning for maintenance and custodial services in over 400 County-owned buildings covering more than 2,500,000 square feet of space.
Project Consultant
FEBRUARY 1999 - JUNE 2007
Organized project teams and coordinated activities for interdepartmental projects.
Acquired data, created databases, and provided data analysis to support management initiatives, network systems, and Facilities organizational processes.
Santa Barbara Research Center, Santa Barbara
Integrated Product Team Leader
JUNE 1995 - DECEMBER 1999
Achieved ISO 9001 certification for the company. Managed a 15-person cross-functional Integrated Product Team to develop a new product line with six customers and 17 configurations. Set company record for new product introduction and negotiated over $20M in new contracts while exceeding sales and new business goals by at least 10% each year.
Senior Program Manager
MARCH 1991 - JUNE 1995
Managed program activities, including proposals, staffing, scheduling, and budgeting, while developing and implementing strategies to ensure on-time, on-budget product delivery for 12 programs. Removed adversarial customer relations. Increased sales by $2.7M and profit by $250K, along with three years of additional production and $15M in new business.
Assistant Department and Program Manager
MARCH 1988 - MARCH 1991
Line management responsibility and program and proposal manager. Coordinated all information flow, strategic goals, and proposal efforts of 12 diverse functional areas
VOLUNTEER EXPERIENCE
Executive Board Member, Solvang
Chamber 2015 - 2022
Solvang Planning Commission 2013-
2022, Commission Chair 2018-2022
Viking Charities Member
Cub Scout & Boy Scout leader
AWARDS
International Ultraviolet Explorer
Group Achievement Award
NASA Exceptional Performance
Award
NASA Special Achievement Award
Recognition for contribution s to 3rd
space shuttle ‘Columbia” mission
3 Hughes/SBRC Special
Achievement Awards
10 Hughes/SBRC Incentive awards
Several Customer commendations
PUBLICATIONS
Author or co-author of 29 technical
and scientific papers
POST-GRADUATE TRAINING
& CERTIFICATIONS
Certified Program Manager
ISO 9001 Training
96 resulting in more than $30M of new business while managing three advanced development programs. Developed Excel-based learning curve tool for cost estimating that was used internally by 25 teams, as well as by a major customer. Awarded a commendation by a major customer for instituting a teaming relationship with two customer divisions and SBRC.
Project Manager
OCTOBER 1985 - MARCH 1988
Managed all activities on a $1.5M intra-company advanced development program in a challenging environment with many customer changes while meeting required performance within budget and schedule and successfully laying the groundwork for ten years of contracts totaling more than $25M.
Engineering Test Section Head
JULY 1984 - OCTOBER 1985
Supervised 12 people in engineering and test groups. Provided technical coordination between the Publications department and 35 contributors to a major $110M proposal and was selected as the only honorary member of the Publications department in its history.
NASA Goddard Space Flight Center, Greenbelt, MD
Systems Engineer
JUNE 1969 - JULY 1984
Plan, conducted and directed R&D efforts on advanced sensors, detectors, and electronic support systems for gathering low light level astronomical data over a spectral range from x-ray to the infrared. Developed a magnetically focussed Intensified Charge Coupled Device (ICCD) for use on ground-based telescopes. Developed an oblique imaging ICCD for windowless operation in the space ultraviolet. Demonstrated the ICCD as a photon counting imager. Developed and demonstrated the first CCD operating in an intensified mode within a closed tube body. Developed and demonstrated the concept of an ultraviolet TV system for use in space.NASA representative for sensor development on the International Ultraviolet Explorer satellite launched in 1978.
EDUCATION
Catholic University of America, Washington D.C. B.S. and M.S. in Aerospace Engineering
Troubleshooting, Maintaining and
Upgrading PCs
Integrated Product Development
Contract Analysis and Control for
Project Management
Integrated Product Team Training
University Project Management
Risk Management
Modern Supervisory Practices
Basic Procurement
Reliability Engineering
Effective Communications
Fiber Optics
Scout Leader Recognition Plan
97 SOLVANG CITY COUNCIL
January 12, 2023
Agenda Item 6.c
Discussion and possible action regarding filling City Council Vacancy
PUBLIC COMMENT RECEIVED
98 From: Joanne Clark
To: Public City Council Group
Subject: Appointment of a City Councilperson
Date: Sunday, January 8, 2023 12:50:03 AM
Caution! This message was sent from outside your organization.
I am endorsing Robert Clarke for the following reasons:
He cares about the city and the wishes of the citizens.
He is well educated in regard to the needs and concerns for our city and how city government works. He will not need to learn. He has experience from all of the years he has served on the Council.
He is fiscally conservative.
In the last election he came within a few votes of winning the election. This speaks to the number of people who supported him. This should seriously be considered when choosing the person to fill the vacancy.
Thank you,
Joanne Clark
Solvang resident
99 From: Karen Dewett
To: Public City Council Group
Subject: At Large council seat
Date: Monday, January 9, 2023 8:46:34 AM
Caution! This message was sent from outside your organization.
Dear Solvang City Council Members,
We would like to speak in support of appointing Robert Clarke for the open city council seat you will be appointing at tonight’s meeting. Robert Clarke is supported by residents of Solvang as was demonstrated by the large number of votes he received in the last election. He is experienced and represents the interests of the residents of Solvang. Please appoint Robert Clarke to the open seat.
Sincerely,
Jason and Karen Dewett
Solvang Residents
100
From: julie levangie
To: Public City Council Group; City Clerk; Mark Infanti; Elizabeth Orona; Claudia Orona; David Brown Subject: City Council Vacancy Appointment
Date: Sunday, January 8, 2023 1:07:39 PM
Caution! This message was sent from outside your organization.
Dear Solvang City Council Members,
I’m writing to inquire and express my opinions about appointing a new city council member.
First, what is the process? Do you interview applicants and listen to community members’ feedback or do you just select someone based on the paperwork they submitted? (The latter alone doesn’t seem adequate.)
I’ve reviewed the applicants and here’s my feedback:
Denise El Amin lives in my neighborhood of Skytt Mesa. I don’t know her, but I do know that she walks five to ten miles a day. I like the idea of a representative being on the ground walking around our small city every day. She would see things first hand and be accessible to Solvang’s constituents. As a walker/runner myself, I know that I see things most people don’t. She is also in a district that is currently not represented (granted, I know this is an at large position but it would be beneficial to have someone from this area represented on the council.) She understands the unique issues facing district one and Skytt Mesa in particular. We have experienced numerous times throughout the years where representatives don’t understand the history of our development. She is also very involved in the community as a whole including participation and leadership roles in various organizations, and would bring a diverse perspective.
I’m impressed by Jack Williams’ paperwork. He obviously has valuable experience and he lives on Viborg which, as I’m sure you know, is a major cut through. Based on this and his planning experience, I think he would understand the major traffic and housing issues Solvang needs to alleviate. He too lives in district one, which selfishly appeals to me.
Last year I wrote a letter to the council about a dismissive statement Robert Clarke made during a meeting. His response to me was lengthy and was 90% a rant about the implementation of voting districts. This had nothing to do with the purpose of my email. To put it plainly, I think he’s rude and lacks good judgment.
When he would read letters into the record, he would purposely race through them in a completely unintelligible manner. I find this disrespectful to Solvang 101
constituents and the people who take the time to write letters. (However, he did read a letter to the editor into record which was about national politics and had nothing to do with Solvang. He read it in a normal and understandable manner, probably because it aligned with his personal values. Whoever reads the letters into record should treat them equally and with the same level of respect.) When the council was voting for people to be on a tourist/marketing committee he rudely and strongly said “NO!” in reference to Tracy Beard. It was odd and noticeable.
He invited someone to speak before the Council about the dangers of 5G, which is a QAnon conspiracy.
He accepted money for his campaign from Ed St. George, who I think does not care about our community.
I could go on. Most of these examples come from the handful of council meetings I’ve watched. There are probably more. A social media campaign is brewing to appoint him. One point is that he lost his election by 11 votes. Well, V. Louise Smith lost her election by 15 votes so why not appoint her? She would bring a different point of view than most current council members with her personal experiences as well as professional experiences working in the service industry.
Thank you for your service, and for taking the time to read my letter and considering the points I’ve made. My hope is that you select someone with common sense, concern for what is best for our community, is a good listener and brings people together.
Sincerely,
Julie Levangie
Solvang Resident
102
From: Julie Glenn
To: Public City Council Group
Subject: Council member appointment
Date: Saturday, January 7, 2023 11:11:45 PM
Caution! This message was sent from outside your organization.
Dear Mayor and Council Members.
I am writing to you regarding the applications submitted for the open council member position. The City established the parameters required for candidate consideration. It was clearly stated that each candidate submit a cover letter, application form and a resume. As I reviewed the agenda packet for the January 9th meeting I noticed that not all candidates submitted all the requested documents. If a candidate did not follow the published document request I feel they should be disqualified from consideration. I hope that you will make a motion to disqualify any applications that did not follow the established protocol.
Regards,
Julie Glendinning
Solvang resident
103
From: [email protected]
To: Public City Council Group
Subject: Council member seat
Date: Friday, January 6, 2023 4:55:58 PM
Dear city of Solvang,
I want to state that I strongly support Robert Clarke to fill the seat of council member.
He listens and is objective with concerns of our community. He is highly respected and with his previous experience I believe it makes sense to have him as council member.
Having a variety of members who can communicate effectively is what our city needs and Robert Clarke is just the person to fill that position to help not just our city but local businesses and our community! Kind Regards
Local resident and business owner
Celina Roell
Sent from my iPhone
104
From: Damien Kriteman
To: Public City Council Group
Subject: Email in support of Robert Clarke
Date: Monday, January 9, 2023 9:19:50 AM
Caution! This message was sent from outside your organization.
Dear City Council
I apologize for my absence Monday, and please accept this email in lieu of public comment I would have made in person.
Please give Robert Clarke the vacant seat. He ran a valiant campaign, lost by a miniscule amount, and clearly is ready, willing and able to perform the duties required. It's a no-brainer, as they say.
Best,
Damien Kriteman - 938 Nysted Dr, Solvang, CA 9346
105
From: Colleen Griffiths Estrada
To: Public City Council Group
Subject: I support Robert Clarke
Date: Saturday, January 7, 2023 8:21:56 AM
Caution! This message was sent from outside your organization.
Dear City Council Members,
Please choose Robert Clarke for the open City Council seat - for the good of the people and businesses of our wonderful town.
We need a strong advocate for business owners and common sense in our town! And, we need commitment! Robert has shown not only the willingness to serve but also HAS served. He has the experience and drive to be effective immediately and he has the backing of many community members.
Thank you for your consideration. Choose Robert!
Colleen Estrada
3955 Edgehill Rd, Santa Ynez, CA 93460
106
From: Terry Lash
To: Public City Council Group
Subject: In Support of Robert Clarke
Date: Sunday, January 8, 2023 9:25:03 AM
To City Council Chair and Board Members,
We have known Robert Clarke for many years and we recognize and appreciate his dedication to the City of Solvang. He understands and promotes fiscal responsibility which is of utmost importance for the future of Solvang. We support Robert Clarke to fill the vacant seat on the City Council.
With Resect,
Lowell & Terry Lash
107
From: Evan Lash - Grand Avenue Real Estate
To: Public City Council Group
Subject: In Support Of: Robert Clarke for City Council
Date: Saturday, January 7, 2023 8:15:24 AM
Caution! This message was sent from outside your organization.
Hello Councilmembers & City Manager,
I'm writing this email in support of Robert Clarke for the open seat on the Solvang City Council.
My observations and interactions with Robert over the years have been nothing but positive.
He always seems to bring a fair, honest, hard-working, level-headed approach to both his work and to his position on the council.
Thank you,
Evan Lash
President
Grand Avenue Real Estate, Inc.
c: 805-450-9596
[email protected]
DRE: 01737815
All materials and information received or derived from Grand Avenue Real Estate, Inc. its directors, officers, agents, advisors, affiliates and/or any third party sources are provided without representation or warranty as to completeness, veracity, or accuracy, compliance or lack of compliance with applicable governmental requirements.
Neither Grand Avenue Real Estate, Inc. its directors, officers, agents, advisors, or affiliates makes any representation or warranty, express or implied, as to accuracy or completeness of the any materials or information provided, derived, or received. Materials and information from any source, whether written or verbal, that may be furnished for review are not a substitute for a party’s active conduct of its own due diligence to determine these and other matters of significance to such party. Grand Avenue Real Estate, Inc. will not investigate or verify any such matters or conduct due diligence for a party unless otherwise agreed in writing.
108
From: Jim Knell
To: Public City Council Group
Date: Monday, January 9, 2023 8:59:31 AM
Caution! This message was sent from outside your organization.
Good morning, my name is Jim Knell.
I am the CEO of Sima Corporation and owner of the Landsby Inn and the Santa Ynez Inn.
Along with several retail project in Solvang.
I want to theow my support to Robert Clark and his appointment to the Solvang City Council.
Please reach out to me if you have any quextions or comments...
Sent from my Verizon, Samsung Galaxy smartphone
Get Outlook for Android
This message, and any attachments hereto, is confidential and is intended exclusively for the use of the individual or entity to whom it is addressed. This communication (and any attachments hereto) may contain information that is confidential, proprietary, privileged, subject to a confidentiality and/or non-disclosure agreement, or otherwise exempt or protected from disclosure (either by contract or under applicable law) and, as such, is not intended for disclosure to and/or use by any other person or entity and is not intended to be published in any manner, media or forum without the sender’s express and prior written consent. If you are not the intended recipient, you are hereby notified that printing, retaining, reproducing, copying, disclosing, disseminating or using this message or any information contained herein (and/or in any of the attachments hereto) (including any reliance thereon) is strictly prohibited. If you have received this message in error, please contact the sender immediately and destroy the message (including any attachments) and any copies in their entirety, whether in electronic or hard copy format. Nothing contained in this e-mail shall be considered and/or is intended to constitute an offer, a legally binding agreement, and/or any amendment or modification of any agreement with SIMA Management Corporation (SIMA) and/or with any of its affiliates or entities it manages (each of which would require a single, fully executed writing signed (in ink) by SIMA and the other contracting party).
109
From: David Brents
To: Public City Council Group
Subject: Open Council Seat
Date: Monday, January 9, 2023 12:42:14 PM
Caution! This message was sent from outside your organization.
Dear City Council:
I am writing in support of Robert Clarke for the open council seat. The City will benefit from Mr. Clarke's leadership and good common sense!
Thanks for you consideration.
Regards,
David & Sylvia Brents
110
From: Karen Miller
To: Public City Council Group
Subject: Please vote in Robert Clark
Date: Monday, January 9, 2023 12:31:27 PM
Caution! This message was sent from outside your organization.
Dear Solvang Councel members,
In the recent election, Robert missed his win by only 11 votes, so it stands that many wanted him to win and/or are familiar with his record for being fiscally responsible. He is current on all issues & has done a great job. The other opponents have little or no experience. Please vote in Robert Clark.
Thank You,
Happy New Year!
Sincerely, Thad & Karen Miller
Karen Miller Chiropractic
Dr. Karen Miller, DC
(805) 636-9376
111
From: Phyllis Martina
To: Public City Council Group
Subject: Open City Council Seat
Date: Monday, January 9, 2023 8:10:09 AM
Hello.
I am a Solvang resident, voter and active in the community. I would like to see Louise Smith take the open Solvang City Council seat. She has the credentials, creativity and business acumen to lead our city.
My 2nd choice is Jack Williams.
Please let me know if you have any questions
Phyllis Martina
Sent from my iPhone
112
From: Jacque Wagstaffe
To: Public City Council Group
Subject: Endorsement for Robert Clarke
Date: Sunday, January 8, 2023 5:53:17 PM
Caution! This message was sent from outside your organization.
Hi!
I am endorsing Robert Clarke to fill the empty seat.
Thank you!
Jacqueline Wagstaffe
113
From: Allan Jones
To: Public City Council Group
Subject: Recommend Robert Clarke for vacant City Council seat Date: Sunday, January 8, 2023 1:03:41 PM
Dear Honorable Solvang City Council,
I hope you can appoint Robert Clarke to the Solvang City Council vacant seat.
Here are the top 7 reasons why you should:
1. He almost won in the last election to a highly qualified candidate.
2. You will get both of these good qualified candidates benefiting the entire council.
3. He has the most experience.
4. He gets along with nearly everyone.
5. He manages one of the biggest businesses, employers, and taxpaying enterprises in the City.
6. He is fair, honest, friendly, considerate, open to ideas, and cooperative.
7. He cares about the City and citizens.
Thank you for all your help.
Sincerely,
Allan S. Jones, CRS, GRI, Realtor®
President and Principal Broker
California Licensed Real Estate Broker #00984793
Santa Ynez Valley Real Estate Company, Inc. #01132470
1595 Mission Drive
Solvang, CA 93463
Office 805-688-5717
Fax 805-688-3424
https://us-east-2.protection.sophos.com?
d=santaynezvalley.com&u=d3d3LnNhbnRheW5lenZhbGxleS5jb20=&i=NWU5ZGVhNDlkYjIyNjQxMTlkNThmNzli&t=RERiMkdYT3c5OTJxTGdkdVZZa3U4ZU5uYmNhNi9PMGl4MkZ6Mmw5MGQ5dz0=&h=cb40039720d94234b07c269e3cc068df&s=AVNPUEhUT0NFTkNSWVBUSVaM13xArUbMnQzkl3HSAjwCwbdbt3ODVzr4nPHfz5kvzw [email protected]
114
From: Jeff MCKEONE
To: Public City Council Group
Subject: Robert Clarke
Date: Saturday, January 7, 2023 6:10:41 PM
City of Solvang,
I strongly support Robert Clarke to represent all of Solvang and fill the vacant seat. I have known Robert to be a fair and honest person with high integrity.
Jeff McKeone
JTM Const. Solvang Ca.
Sent from my iPhone
115
From: Michael Gowing
To: CityCouncil; Public City Council Group
Subject: Robert Clarke
Date: Saturday, January 7, 2023 8:24:19 AM
Caution! This message was sent from outside your organization.
To whom this may concern
Mr. Clarke is good for all of Solvang and would be a wonderful representative once again.
MG
116
From: [email protected]
To: Public City Council Group
Subject: [SUSPECTED SPAM] Robert Clarke
Date: Monday, January 9, 2023 11:28:46 AM
Caution! This message was sent from outside your organization.
Dear Solvang city Council,
I am writing in support of Robert Clarke for the Mayor position.
I have done business with Robert for many years. I know him as patient, fair but all the while very business minded as he represented Nielsen Building Materials well.
His ethical and sensible approach to business owners and community members is the kind of leader Solvang needs.
Thank you for your consideration,
Mark
MHIC Construction, Inc.
Mark Hemming, President
P.O. Box 516
Santa Ynez, CA 93460
Email: [email protected]
(805) 688-4900 Office
(805) 680-7068 Mobile
(805) 688-0910 Fax
www.mhicconstruction.com
Nothing Great Was Ever Achieved Without Passion
117
From: Raymond Schmitter
To: Public City Council Group
Subject: Robert Clarke. At Large Council seat
Date: Saturday, January 7, 2023 10:12:29 PM
Esteem City of Solvang Council Members,
My wife and myself is sending this email in support of Mr. Robert Clarke for the open council seat that has come available recently. I have known Mr Clarke for many years and have found him to be a honest hardworking individual both in business and personal interactions having lived in Solvang for the last 37 years. I have known him to hear my concerns in both. I know he feels community involvement to be very important. He uses reason and common sense in decision making. I appreciate you taking time to read this and hope you would consider my comments in your decision.
Much respect,
Raymond and Kathryn Schmitter
(805) 714-2894
Sent from my iPad
118
From: Eddie Hsueh
To: Public City Council Group
Subject: Robert Clarke
Date: Saturday, January 7, 2023 3:57:53 PM
Dear Council,
I have been a citizen of Solvang for over 20 years. I strongly support Robert Clarke to represent the citizens of Solvang. Robert has demonstrated his commitment to the citizens of Solvang and his desire to maintain and improve quality of life in our valley is without question. Through several city councils Robert has served as a person who is reasonable, makes efforts to listen to his community and has been a constant during difficult and chaotic times.
Please accept this citizen endorsement of Mr. Clarke.
Sincerely,
Eddie Hsueh
Sent from my iPhone
119
From: Peter Aichinger
To: Public City Council Group
Subject: Select Robert Clarke
Date: Saturday, January 7, 2023 8:33:16 PM
As a resident of Solvang I urge the city counsel to select Robert Clarke to fill the open board position.
Peter Aichinger
120
From: Robb Kennedy
To: Public City Council Group
Subject: Vacant Council Seat
Date: Sunday, January 8, 2023 7:20:36 AM
Hi Council,
I strongly support Robert Clarke for the empty Council seat. I feel Robert will support Solvang well.
Thank you,
Robert Kennedy - Solvang
1682 Juniper Ave
121
CITY COUNCIL STAFF REPORT
AGENDA ITEM #6.d
Meeting Date: January 9, 2023
SUBJECT: Approve the Agreement with Ewing Consulting Inc for the Classification and Compensation Study in the amount not to exceed $13,500 for the term January 9, 2023 – June 30, 2023, and authorize Mayor to execute on behalf of the City.
Approve a budget adjustment in the amount of $13,500
PREPARED BY: Wendy Berry, Administrative Services Director DISCUSSION: At the August 22, 2022 City Council meeting, the City Council approved a 1-year Memorandum of Understanding (MOU) with the Teamsters Union 986 for fiscal year 2022/2023. In that agreement, the City agreed to complete a compensation study within 90 days of ratification. An RFP was sent out in August and in September the City received three proposals, all with a completion date of November 2022. Due to staff changes, the proposals were never taken to Council for selection and approval.
In the MOU, Article 4 Salaries and Compensation states: “It is agreed that the City of Solvang will initiate a comprehensive compensation study immediately upon ratification of this agreement by the City Council. City shall give direction to its consultant to complete the study within ninety (90) calendar days of approval of the consultant’s agreement. In the event the consultant informs the City that it cannot complete the study within the time period, City shall give direction to its consultant to complete the study as soon as possible after the time period. This comprehensive study will be used to determine employee’s market salary and benefit comparisons for the positions they occupy and the duties for which they are assigned. The information will be made immediately available to Teamsters Local 986 upon completion of the study, at which time either party shall have the right within ten (10) working days after transmission of the study to the Teamsters Local 986 to reopen this agreement on matters pertaining to wages and other economic benefits by giving written notice to the other party.
Negotiations shall commence under this section within ten (10) working days after such request is transmitted to the other party. The terms and conditions of this agreement will remain in full force and effect during such negotiations. By mutual agreement, the timelines may be modified to accommodate the negotiation process.”
Below is the table of the three firms and their costs.
Ewing Consulting Transformance Consulting MGT Consulting $13,500 $14,000 $39,600
Staff rated all three proposals and is recommending Ewing Consulting. Ewing Consulting should be able to adhere to the 90-day completion request because their study should only take approximately 45 days to complete.
Staff is requesting Council approve a PSA with Ewing Consulting, authorize execution of the agreement by the Mayor, and authorize a budget adjustment for $13,500.
Attached is a copy of the proposed PSA to be entered into with Ewing Consulting and the original proposal as submitted by Ewing Consulting for review.
ALTERNATIVES: City Council could choose to not perform the study, but would then be in violation of the terms agreed to in the Memorandum of Understanding. 122
FISCAL IMPACT: Funding for this study was not included in the adopted 2022/23 FY budget. If the City Council authorizes the execution of the PSA with Ewing Consulting, the fiscal impact will be $13,500 and a budget adjustment will be required.
ATTACHMENTS:
A. Ewing Consulting Agreement
123
CITY OF SOLVANG
PROFESSIONAL SERVICES AGREEMENT
PARTIES AND DATE. This Agreement is made and entered into this 9th day of January, 2023 (“Effective Date”) by and between the CITY OF SOLVANG, a Municipal Corporation and Charter City organized under the Constitution and laws of the State of California with its principal place of business at 1644 Oak Street, Solvang, CA 93463 (“City”) and EWING CONSULTING INC, a California Corporation with its principal place of business at 114A Calle Patricia, San Clemente, CA 92672 (“Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement. The parties hereto, in consideration of the mutual covenants contained herein, hereby agree to the following terms and conditions:
1.0 GENERAL PROVISIONS
1.01 Term: This agreement will become effective on the date of execution set forth below, and will continue in effect until terminated as provided herein.
1.02 Services : Consultant shall perform the scope of work (tasks) described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the project schedule which is also set forth in Exhibit A.
Consultant shall determine the method, details and means of performing the abovereferenced services.
Consultant may, at their own expense, employ such assistants and subconsultants, as Consultant deems necessary to perform the services required of Consultant by this agreement.
However, Consultant may not assign this agreement to any other person or entity in the performance of required project-related services, and the City may not control, direct or supervise Consultant’s assistants or employees in the performance of those services.
1.03 Standard of Performance: Consultant’s services shall be performed in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of Consultant’s profession currently practicing under similar conditions. Whenever the scope of work requires or permits approval by the City, it is understood to be approval solely for the purposes of conforming to the requirements of the scope of work and not acceptance of any professional or other responsibility for the work. Such approval does not relieve the Consultant of responsibility for complying with the standard of performance or laws, regulations, industry standards, or from liability for damages caused by negligent acts, errors, omissions, noncompliance with industry standards, or the willful misconduct of Consultant or its subcontractors. By delivery of completed work, Consultant certifies that the work conforms to the requirements of this contract and all applicable federal, state and local laws. If Consultant is retained to perform services requiring a license, certification, registration or other similar requirement under California law, Consultant shall maintain that license, certification, registration or other similar requirement throughout the term of this Contract.
1.04 Compensation: In consideration for the services to be performed by Consultant, City agrees to pay Consultant monetary consideration for professional services in accordance with the fee schedule set forth in Exhibit A. The parties agree that total compensation for fees and costs for the services detailed in Exhibit A shall not exceed the sum of $13,500.00, unless and until this Agreement is amended as provided herein.
124
1.05 Billing/Payment Terms. All charges for Consultant’s services and authorized related reimbursable expenses shall be billed monthly, and all undisputed charges will be paid by City within 30 (thirty) days of receipt. The bills shall list all tasks under this Agreement, the task budget, project total budget, percentage completed for each task for that month, associated percentage billing against each task, and total billing for that month. In the event the Agreement is based on time & materials billing up to a not-to-exceed amount, the bill shall itemize by date all services and expenses provided during the invoice period (under this Agreement) including a brief description of the nature of work performed, the person or vendor performing them, the applicable billing rate, and the time expended. All Consultant service invoices must be approved by the City Manager prior to payment.
2.0 OBLIGATIONS OF CONTRACTOR
2.01 Contract Management and Service Performance: Consultant Principal shall serve as the project manager and will personally prepare, or direct and supervise the preparation of, all work product called for by this agreement. Consultant represents that it has the qualifications, experience and facilities to properly perform all services hereunder in a thorough, competent, timely, and professional manner and shall, at all times during the term of this Agreement, have in full force and affect all licenses required of it by law. Consultant agrees to devote the hours and the human resources necessary to timely perform the services set forth in this agreement in an efficient, professional, and effective manner.
2.02 Avoidance of Conflict of Interest.
(a) Consultant may represent, perform services for, and be employed by additional individuals or entities, in Consultant’s sole discretion, as long as the performance of these extracontractual services does not interfere with or present a conflict with City’s business or interfere with the timely performance and completion of Consultant’s services under this Agreement. (b) Consultant shall comply with all conflict-of-interest laws and regulations including, without limitation, the City’s Conflict of Interest Code (on file in the City Clerk’s Office). All officers, employees and/or agents of Consultant who will be working on behalf of the City pursuant to this Agreement may be required to file Statements of Economic Interest. Therefore, it is incumbent upon the Consultant to notify the City of any staff changes relating to this Agreement.
(c) In accomplishing the scope of services of this Agreement, all officers, employees and/or agents of the Consultant unless as indicated in Subsection (d), will be performing a very limited and closely supervised function, and therefore, unlikely to have a conflict of interest arise. No disclosures are required for any officers, employees, and/or agents of Consultant, except as indicated in Subsection (d). _____ (Initials).
(d) In accomplishing the scope of services of this Agreement, Consultant will be performing a specialized or general service for the City, and there is substantial likelihood that the Consultant’s work product will be presented, either written or orally for the purpose of influencing a governmental decision. As a result, the following persons shall be subject to the City’s Conflict of Interest Code.
_None_____________________
2.03 Tools and Instrumentalities: Consultant shall provide all tools and instrumentalities to perform the services under this agreement.
125
2.04 Workers’ Compensation and Other Employee Benefits: City and Consultant intend and agree that Consultant is an independent contractor of City and agree that Consultant and Consultant’s employees and agents have no right to Workers’ Compensation and other Citysponsored employee benefits. Consultant agrees to provide Workers’ Compensation and other employee benefits, where required by law, for Consultant’s employees and agents. Consultant agrees to hold harmless and indemnify City for any and all claims arising out of any claim for injury, disability, or death of Consultant and any of Consultant’s employees or agents.
2.05 Indemnification
(a) Non-design, non-construction Professional Services: To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8), Consultant shall indemnify, defend, and hold harmless the City, and its elected officials, officers, employees, volunteers, and agents (“City Indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of the Consultant’s performance or Consultant’s failure to perform its obligations under this Agreement or out of the operations conducted by Consultant, including the City’s active or passive negligence, except for such loss or damage arising from the sole negligence or willful misconduct of the City. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant’s performance of this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City’s option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims. (b) Non-design, construction Professional Services: To the extent the Scope of Services involve a “construction contract” as that phrase is used in Civil Code Section 2783, this paragraph shall apply in place of paragraph (a). To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8), Consultant shall indemnify, defend, and hold harmless the City, and its elected officials, officers, employees, volunteers, and agents (“City Indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of the Consultant’s performance or Consultant’s failure to perform its obligations under this Agreement or out of the operations conducted by Consultant, except for such loss or damage arising from the active negligence, sole negligence or willful misconduct of the City. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant’s performance of this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City’s option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims.
(c) Design Professional Services: In the event Consultant is a “design professional”, and the Scope of Services require Consultant to provide “design professional services” as those phrases are used in Civil Code Section 2782.8, this paragraph shall apply in place of paragraphs (a) or (b). To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8) Consultant shall indemnify, defend and hold harmless the City and its elected officials, officers, employees, volunteers and agents (“City Indemnitees”), from and against all claims, damages, injuries, losses, and expenses including costs, attorney fees, expert consultant and expert witness fees arising out of, pertaining to or relating to, the negligence, recklessness or willful misconduct of Consultant, except to the extent caused by the sole negligence, active negligence or willful misconduct of the City. Negligence, recklessness or willful misconduct of any subcontractor employed by Consultant shall be conclusively deemed to be the negligence, recklessness or willful misconduct of Consultant unless adequately corrected by Consultant. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant’s performance of 126
this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City’s option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims. In no event shall the cost to defend charged to Consultant under this paragraph exceed Consultant’s proportionate percentage of fault. However, notwithstanding the previous sentence, in the event one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, Consultant shall meet and confer with other parties regarding unpaid defense costs. (d) Payment by City is not a condition precedent to enforcement of the indemnities in paragraph (a), (b), or (c). In the event of any dispute between Consultant and City, as to whether liability arises from the active negligence, sole negligence or willful misconduct of the City or its officers, employees, or agents, Consultant will be obligated to pay for City’s defense until such time as a final judgment has been entered adjudicating the City as having been actively negligent, solely negligent or as having engaged in willful misconduct. Except as otherwise required by Civil Code Section 2782.8, Consultant will not be entitled in the absence of such a determination to any reimbursement of defense costs including but not limited to attorney’s fees, expert fees and costs of litigation. The provisions of this Section 2.05 shall survive completion of Consultant’s services or the termination of this Agreement.
2.06 Insurance: Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit B attached to and part of this agreement.
3.0 OBLIGATIONS OF CITY
3.01 Cooperation: City agrees to comply with all reasonable requests of Consultant necessary to the performance of Consultant’s duties under this agreement. City employees, agents and officers of the City agree to disclose all information relevant to this project to Consultant. Consultant shall be entitled to reasonably rely upon the accuracy and completeness of information furnished by City, provided that Consultant shall give City prompt written notice of any known defects in such information.
4.0 TERMINATION OF AGREEMENT
4.01 Termination Notice: Notwithstanding any other provision of this agreement, any party hereto may terminate this agreement, at any time, without cause, by giving at least 30 (thirty) days’ prior written notice to the other parties to this agreement.
4.02 Termination on Occurrence of Stated Events: This agreement shall terminate automatically on the occurrence of any of the following events:
a. Sale of the business of any party;
b. The end of the 30 (thirty) days as set forth in section 4.01; c. End of the contract to which Consultant’s services were necessary; or d. Assignment of this agreement by Consultant without the consent of City. e. Death of any party.
4.03 Termination by any Party for Default: Should any party default in the performance of this agreement or materially breach any of its provisions, the non-breaching party, at its option, may terminate this agreement, immediately, by giving written notice of termination to the breaching party.
127
4.04 Termination: This agreement shall terminate on JUNE 30, 2023, unless earlier extended as set forth in this Section. The City, with the agreement of Consultant, is authorized to extend the term of this agreement beyond the termination date, as needed, under the same terms and conditions as set forth in this agreement. Any such extension shall be in writing and be an amendment to this agreement.
5.0 SPECIAL PROVISIONS
5.01 Additional Tasks as May Be Assigned by the City Manager: Prior to initiating any Consultant work on matters relating to the purposes of this Agreement, but outside the Scope of Services for this Agreement, it shall be the responsibility of Consultant to obtain written approval of the City Manager, prior to initiation of such tasks.
5.02 Time Schedule: Consultant is to begin work upon receipt and execution of City contract. Consultant agrees to engage its best efforts to adhere strictly to the time frame set forth in Exhibit A and incorporated herein.
5.03 Work Outside Contract Scope: No payment for changed or additional work shall be made unless the changed or additional work has first been approved in writing by the City Manager and the parties have agreed upon the appropriate adjustment, if any, to the payment schedule and maximum payment amount for the changed or additional work. The Contract Manger may order changes or additions to the scope of work. Whether a change or addition to the scope of work is proposed by the Consultant or ordered by the City Manager, the parties shall in good faith negotiate an appropriate adjustment, if any, to the payment schedule and maximum payment for the changed or additional work. An approved change or addition, along with the payment adjustment, if any, will be effective upon an amendment to this contract executed by both parties. The amendment shall not render ineffective or invalidate unaffected portions of this contract.
5.04 Confidentiality:
(a) Confidential Nature of Information. Consultant shall treat all information obtained from the City in the performance of this contract as confidential and proprietary to the City.
Consultant shall treat all records and work product prepared or maintained by Consultant in the performance of this contract as confidential.
(b) Limitation on use and disclosure. Consultant agrees that it will not use any information obtained as a consequence of the performance of work for any purpose other than fulfillment of Consultant’s scope of work. Consultant will not disclose any information prepared for the City, or obtained from the City or obtained as a consequence of the performance of work to any person other than the City, or its own employees, agents or subcontractors who have a need for the information for the performance of work under this contract unless such disclosure is specifically authorized in writing by the City. (c) Security plan. If requested by the City Manager, Consultant shall prepare a security plan to assure that information obtained from the City or as a consequence of the performance of work is not used for any unauthorized purpose or disclosed to unauthorized persons.
Consultant shall advise the City of any request for disclosure of information or of any actual or potential disclosure of information.
(d) Survival. Consultant’s obligations under this paragraph shall survive the termination of this contract.
6.0 MISCELLANEOUS
128
6.01 Notices: Except as otherwise expressly provided by law, any and all notices or other communications required or permitted by this agreement or by law to be served on or given to any party to this agreement shall be in writing and delivered or, in lieu of such personal service, when deposited in the United States mail, first class postage prepaid, to the following address for each respective party:
PARTY ADDRESS
TO: CITY OF SOLVANG City of Solvang
1644 Oak Street
Solvang, CA 93463
Attention: City Clerk
Copy to: Dave Fleishman
City Attorney
Richards, Watson & Gershon
847 Monterey Street, Suite 206
San Luis Obispo, CA 93401
TO CONSULTANT: William A. Ewing, CEO
Ewing Consulting Inc
114A Calle Patricia
San Clemente, CA 92672
6.02 Governing Law: This agreement and all matters relating to this agreement shall be governed by the laws of the State of California in force at the time, should any need for interpretation of this agreement or any decision or holding concerning this agreement arise.
6.03 Binding Effect: This agreement shall be binding on and shall inure to the benefit of the heirs, executors, administrators, successors and assigns of the parties hereto, but nothing in this Section shall be construed as consent by City to any assignment of this agreement or any interest in the agreement.
6.04 Remedies: The remedies set forth in this agreement shall not be exclusive, but shall be cumulative with, and in addition to, all remedies now or hereafter allowed by law or equity.
6.05 Due Authority: The parties hereby represent that the individuals executing this agreement are expressly authorized to do so on and in behalf of the parties.
6.06 Ownership of Work Product: Upon delivery, the work product, including without limitation, all original reports, writings, recordings, drawings, files, and detailed calculations developed under this contract are the property of the City. Consultant agrees that all copyrights, which arise from creation of the work pursuant to this contract, shall be vested in the City and waives and relinquishes all claims to copyright or other intellectual property rights in favor of the City. City acknowledges that its use of the work product is limited to the purposes contemplated by the scope of work and that the Consultant makes no representation of the suitability of the work product for use in or application to circumstances not contemplated by the scope of work.
6.07. Integration and Modification: This contract represents the entire understanding and agreement of the City and Consultant as to those matters contained herein. This agreement correctly sets forth the obligations of the parties hereto to each other as of the date of this 129
agreement. All agreements or representations respecting the subject matter of this agreement not expressly set forth or referred to in this agreement are null and void. No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder.
This contract may not be modified, amended, or altered except in writing signed by the City and Consultant.
6.08. Advice of Counsel: The parties agree that they are aware that they have the right to be advised by counsel with respect to the negotiations, terms, and conditions of this contract, and that the decision of whether or not to seek the advice of counsel with respect to this contract is a decision which is the sole responsibility of each of the parties hereto. This contract shall not be construed in favor or against either party by reason of the extent to which each party participated in the drafting of the contract.
6.09. Independent Review: Each party hereto declares and represents that in entering this contract it has relied and is relying solely upon its own judgment, belief and knowledge of the nature, extent, effect and consequence relating thereto. Each party further declares and represents that this contract is being made without reliance upon any statement or representation not contained herein of any other party, or any representative, agent, or attorney of any other party.
6.10. Attorney Fees: In the event of any controversy, claim or dispute between the parties hereto, arising out of or relating to this agreement, or the breach hereof, the prevailing party shall be entitled, in addition to other such relief as may be granted, to a reasonable sum as and for attorney fees.
6.11 No waiver: The waiver of any breach by any party of any provision of this agreement shall not constitute a continuing waiver or a waiver of any subsequent breach of this agreement.
6.12. Assignment: This agreement is specifically not assignable by Consultant to any person or entity. Any assignment or attempt to assign by Consultant whether it be voluntary or involuntary, by operation of law or otherwise, is void and is a material breach of this agreement, giving rise to a right to terminate as set forth in Section 4.03.
6.13. Time for Performance: Except as otherwise expressly provided for in this agreement, should the performance of any act required by this agreement to be performed by either party be prevented or delayed by reason by any act of God, strike, lockout, labor trouble, inability to secure materials, epidemics, pandemics, or any other cause, except financial inability, which is the fault of the party required to perform the act, the time for performance of the act will be extended for a period of time equivalent to the period of delay and performance of the act during the period of delay will be excused: provided, however, that nothing contained in this Section shall exclude the prompt payment by either party as required by this agreement of the performance of any act rendered difficult or impossible solely because of the financial condition of the party required to perform the act.
6.14 Severability: Should any provision of this agreement be held by a court of competent jurisdiction or by a legislative or rulemaking act to be either invalid, void or unenforceable, the remaining provisions of this agreement shall remain in full force and effect, unimpaired by the holding, legislation or rule.
6.15. Construction: The parties agree that each has had an opportunity to have their counsel review this agreement and that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this agreement or any amendments or exhibits thereto. The captions of the sections are for convenience and 130
reference only, and are not intended to be construed to define or limit the provision to which they relate.
6.16. Amendments: Amendments to this agreement shall be in writing and shall be made only with the mutual written consent of all the parties to this agreement.
6.17. Signatures: The individuals executing this contract represent and warrant that they have the legal capacity and authority to do so on behalf of their respective legal entities.
IN WITNESS WHEREOF, the parties have executed this contract on the following date.
CITY OF SOLVANG CONTRACTOR
EWING CONSULTING.
By: By:
Brad Vidro, Interim City Manager William A. Ewing, CEO
Date: Date:
APPROVED AS TO FORM
Richards, Watson & Gershon
By:
Dave Fleishman, City Attorney
Date:
ATTEST:
_______________________________
Annamarie Porter, City Clerk
131
EXHIBIT A
SCOPE OF WORK,
FEE SCHEDULE
&
PROJECT SCHEDULE
132
City of Solvang Classification and
Compensation Study Methodology
The steps involved in our process include the following:
Overview/Status of Study Tasks
The City of Solvang's Classification/Compensation Study Overview
1. Initiate study with scheduled meetings with the city of Solvang and Personnel Commission overseeing Classified Human Resources to ensure a comprehensive understanding of the City of Solvang's classification study goals, objectives, and to receive their comments, feedback, and concerns with respect to the study and the process; clarify expectations and discuss tentative timelines. This is often a good opportunity for an initial meeting with an advisory committee which would follow us during the steps below to provide feedback and advice.
2. Prepare allocation list of all employees and their incumbent title and official classification; prepare and submit classification specification templates or confirm template District has previously used; develop interview schedule with tentative times and dates; submit for review, confirmation and additional information to the City of Solvang.
3. Conduct an employee orientation session/staff debriefings to ensure study participants are apprised of the study goals, processes, and objectives, and have an opportunity to express any concerns or questions regarding the study.
4. Perform a detailed analysis of each City of Solvang position through the analysis of individual Position Information Questionnaires (PIQs); provide completed employee questionnaires to supervisors for review and feedback. We now have the opportunity to provide these forms electronically or in paper versions.
5. Conduct job evaluation interviews with each employee (34 full-time and 2 part-time), to gain a comprehensive understanding of work performed.
6. Draft Preliminary Classification Specifications for review and feedback. Prepare new classification specifications supporting the classification structure recommendations.
Each classification specifications include appropriate job definitions; distinguishing City of Solvang Classification/Compensation Study
Exhibit A
133
characteristics; essential duties and responsibilities statements; knowledge, skills, and abilities statements; minimum qualifications; any required training, certifications, or licenses; and physical and environmental working conditions.
7. Submit draft class specifications to City management and employees in an Appeal Process to allow for employees to provide feedback/input/requested changes prior to final preparation.
8. Prepare recommendations for the allocation of each position to an appropriate classification title and job description.
9. Incorporate feedback and input received from employees and City administrators for final edits of all class specifications; submit in batch form, final versions of class specifications for City use.
10. Develop Draft Classification Report for the City of Solvang review and feedback.
11. Conduct salary surveys and perform job matching comparisons across selected comparable study sites ( comparable cities and other agencies) with chosen classification benchmarks. Care is taken to assure job content is at least 80% before using data comparisons.
12. Prepare spreadsheets and compensation analysis documents.
13. Slot each classification in an appropriate range based on survey results.
14. Prepare and present a Final Classification/Compensation Report (prepared upon completion of the City of Solvang's review and feedback provided on Draft Class/Comp Report)
15.Provide compensation recommendations that are competitive and internally equitable including a complete description of any job evaluations program used to value internal relationships. This will also include training of staff to provide for ongoing maintenance of the program.
16. Identify confidentially possible pay equity issues.
City of Solvang Classification/Compensation Study
134
The City of Solvang Classification and
Compensation Proposed Timing of Steps
Due to the “aggressive completion schedule” proposed in the RFP, we define the following major steps to be implemented as follows:
The City of Solvang Classification and
Compensation Study Work Plan
Timeline
(Revised)
1. Orientation to employees and distribution of
PIQ.
January 30, 2023
2. Supervisor review of PIQ. February 13, 2023
3. Interviews of all staff regarding descriptions of
work.
February 27, 2023
4. Initiation of salary survey. February 28, 2023
5. Development of salary programs based on
market rates.
March 15, 2023
Other Considerations
● We typically utilize the standard contracts provided by the City. For a study of this scope, we suggest dividing the fee into 3 payments, one due at the outset of the study, one in the middle and one at the end of the study. ● We will provide the City with copies of the insurances for automobile, professional liability and others as requested in attachment C of the Professional Services Agreement.
● There are no past or on-going conflicts of interest relating to our firm. ● The study will be completed by the end of March 2023, assuming we receive approval to proceed on or before January 30, 2023, as indicated on the RFP 135
Classification and Compensation Study
Fee Schedule
The following fee schedule has been prepared as accurately as possible based upon the study project areas requested and objectives described in the Request for Proposal provided to Ewing Consulting.
The Classification and Compensation Study as outlined here, and in which our consultants engage with the City of Solvang, will be developed and defined under a master agreement. We will work collaboratively with the City of Solvang'srepresentativesto discuss the comprehensive scope of the study, clarify expectations and engage in thoughtful and purposeful discussion to successfully accomplish the work requested.
The City of Solvang Project Costs
Class/Comp Study Phases
Classification and Compensation Study- $13,500
34 full-time and 2 part-time employees
including out-of-pocket expenses
Total Classification &
Compensation Study $13,500
City of Solvang Classification/Compensation Study
136
EXHIBIT B
INSURANCE REQUIREMENTS
Prior to the beginning of and throughout the duration of the Work, Consultant will maintain insurance in conformance with the requirements set forth below. Consultant will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth here, Consultant agrees to amend, supplement or endorse the existing coverage to do so. Consultant acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to City in excess of the limits and coverage required in this agreement and which is applicable to a given loss, will be available to City.
Consultant shall provide the following types and amounts of insurance:
Commercial General Liability Insurance using Insurance Services Office “Commercial General Liability” policy form CG 00 01, or a City approved equivalent. Defense costs must be paid in addition to limits. There shall be no cross liability exclusion for claims or suits by one insured against another. Limits are subject to review but in no event less than $1,000,000 per occurrence and in the aggregate.
Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including symbol 1 (Any Auto) or the equivalent. Limits are subject to review, but in no event to be less than $1,000,000 per accident. If Consultant owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If Consultant or Consultant’s employees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such person.
Workers Compensation on a state-approved policy form providing statutory benefits as required by law with employer’s liability limits no less than $1,000,000 per accident or disease.
Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the consultant and “Covered Professional Services” as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer’s duty to defend. The policy retroactive date shall be on or before the effective date of this agreement.
Insurance procured pursuant to these requirements shall be written by insurers that are admitted carriers in the state of California and with an A.M. Bests rating of A- or better and a minimum financial size VII.
General conditions pertaining to provision of insurance coverage by Consultant. Consultant and City agree to the following with respect to insurance provided by Consultant:
1. Consultant agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials, employees and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992, or a City approved equivalent. Consultant also agrees to require all contractors, and subcontractors to do likewise.
2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or Consultant’s employees, or agents, from waiving the right of subrogation prior to a loss. Consultant agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise.
3. All insurance coverage and limits provided by Consultant and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement 137
or any other agreement relating to the City or its operations limits the application of such insurance coverage.
4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing.
5. Consultant’s general liability policy shall not contain any provision or definition that would serve to eliminate so-called “third party action over” claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor.
6. All coverage types and limits required are subject to approval, reasonable modification and reasonable additional requirements by the City, as the need arises. Consultant shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City’s protection without City’s prior written consent.
7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant’s general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Consultant or deducted from sums due Consultant, at City option.
8. Certificate(s) are to reflect that the insurer will provide 30 days notice to City of any cancellation of coverage by the carrier.
9. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Consultant or any subcontractor, is intended to apply first and on a primary, noncontributing basis in relation to any other insurance or self insurance available to City.
10. Consultant agrees to require that subcontractors, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage required of Consultant. Consultant agrees to monitor and review all such coverage and assumes responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review.
11. If Consultant’s existing coverage includes a deductible or self-insured retention, the deductible or selfinsured retention must be declared to the City. At that time the City shall review options with the Consultant, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions. Consultant shall be responsible for paying any deductibles or self-insured retentions on its policies.
12. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increased benefit to City.
13. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement. 138
14. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard.
15. Consultant will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect.
16. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Consultant’s insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five days of the expiration of the coverages.
17. The provisions of any workers’ compensation or similar act will not limit the obligations of Consultant under this agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents.
18. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all-inclusive.
19. These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such.
20. The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section.
21. Consultant agrees to be responsible for ensuring that no contract used between itself and its subconsultants reserves the right to charge City or Consultant for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements.
There shall be no recourse against City for payment of premiums or other amounts with respect thereto.
22. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City.
139
SOLVANG CITY COUNCIL
January 12, 2023
Agenda Item 6.c
Discussion and possible action regarding filling City Council Vacancy
PUBLIC COMMENT RECEIVED
From: Holly Delaney
To: Public City Council Group
Subject: Appoint, Robert Clark!
Date: Thursday, January 12, 2023 11:33:00 AM
Caution! This message was sent from outside your organization. hello city council of Solvang… I support Robert Clarke for City Council as he brings experience and common sense to this council. He is a small business man that services the people who live in our Community. His business services those who are remodeling their kitchens, remodeling their barn. Please appoint Robert Clarke on the council.
Sent from my iPhone
Holly Delaney
805-689-5407
[email protected]
From: marcia galbraith
To: Public City Council Group
Subject: Appointment for Council Member at Large
Date: Thursday, January 12, 2023 9:08:00 AM
Caution! This message was sent from outside your organization.
Good Morning Council Members
I would not like to see Robert Clarke on the City Council again. He made some decisions that are not in the interest of our community.
The applicant I would like to see on the Council is Jack Williams. He is ethical, conscientious and very bright. He is a good match for your team.
Best Regards
Marcia Galbraith
From: Peter Laird
To: Public City Council Group
Subject: appointment of open council seat
Date: Tuesday, January 10, 2023 10:04:49 AM
Caution! This message was sent from outside your organization.
Council Members:
I understand there will be a council vote for the current Open council seat at an upcoming council meeting. Please do not appoint Robert Clarke.
After years on the council he has demonstrated how he treats the citizens of Solvang and he does NOT deserve to sit on the council again. Please do not appoint him to the council or any other position that requires the respect of the residents of Solvang.
Jack Williams would be an excellent choice.
Thank you,
Peter J. Laird
Solvang Resident
From: Karlene Goff
To: Public City Council Group
Subject: At-large position
Date: Tuesday, January 10, 2023 6:42:26 PM
I’m supporting Jack Williams to be appointed to City Council for the At-Large open position. He seems to be the best qualified. Thank you.
Karlene Goff
1487 Aarhus Dr.
Solvang
From: [email protected]
To: Public City Council Group
Subject: choice for City Council - vacant seat
Date: Monday, January 9, 2023 8:37:55 PM
Caution! This message was sent from outside your organization.
Dear Solvang City Council members,
I am writing to express my support & recommendation to select Robert Clark to fill the vacancy on the Solvang City Council.
My background= I’ve been a financial planner for over 35 years. Early fall of 2019, I informally reviewed the City’s financials. I was surprised & disappointed to see what some of the city funds were spent on -but - more alarmed that the city really didn’t have adequate reserves for expected “black swan” economic events that happen from time to time. Despite this and during covid, the prior council was pushing to do a project near the Vet’s Hall that the council really shouldn’t have been involved with for many reason the citizens of the SY Valley expressed at various council meetings. I also appeared at a meeting to express my thoughts which were centered around the financial implications such a project could expose the tax payers to if not done properly. It was obvious that now was not the time to undertake such a project given the lack of proper reserves within the city’s finances & recent layoffs of ½ of the city employees due to a complete failure of the city being able to handle this particular “black swan” event. Had the proper reserves existed, those employees would not have lost their jobs! The coffers were emptied and have not been completely restored to levels needed to withstand the next expected “black swan “ economic event thereby causing current employees to worry about the sustainability of their job.
Currently and according to many economists – we are either in a recession or about to enter one which means once again, an upcoming challenge to the city’s budget depending on various factors.
Now is not the time to bring a brand new council member on board who does not have the needed experience with the city’s finances – or worse may vote to spend money the city should not be spending given the upcoming economic challenges a recession brings.
After reviewing the applications of the 4 contenders seeking to be appointed, none had the experience that Robert Clark had. Please consider appointing Robert Clark to continue on the City Council who had the next highest amount of votes at the last election & has the experience needed.
Respectfully submitted,
Teri Harmon (owner of a commerical building in Solvang) P.O. Box 1800
Santa Ynez, CA 93460
805-688-6776
805-693-8842 fax
[email protected]
From: Charles McChesney
To: Public City Council Group
Subject: City Council Appointment: Jack Williams
Date: Tuesday, January 10, 2023 1:56:19 PM
Caution! This message was sent from outside your organization.
Greetings Solvang City Counilmembers,
I am writing in support of Jack Williams, to encourage you to appoint him to fill the current City Council vacancy. Jack has gained and demonstrated the experience and institutional knowledge through his experience on the City planning commission that will enable him to effectively contribute to your leadership on issues urgently pressing upon the Council over the next two years:
housing, traffic, and water. In particular he is the most qualified of candidates to contribute in a meaningful and effective way to concluding the housing element of the city’s General Plan; perhaps the most pressing issue before the Council today. He has demonstrated in a public setting a collaborative style built on a listening-first foundation. The whole community is best served by a Council who can work together to congeal different perspectives as a team.
In addition, Jack also brings leadership experience in local government and bureaucratic processes from his previous executive management role with the County of Santa Barbara. As a former Solvang hospitality business owner he has first hand experience with the needs and challenges of that community. He has established relationships with local chambers of commerce and non-profit organizations.
In summary, Jack Williams is the most qualified of candidates to hit the ground already running in the race before you.
Thank you for your consideration,
Charles McChesney
City resident, registered voter
1959 Viborg Rd.
Solvang, CA. 93463
Allow sender | Block sender
From: Mary Beth Lee
To: City Clerk
Subject: City Council At-Large Appointment
Date: Tuesday, January 10, 2023 8:40:35 PM
Caution! This message was sent from outside your organization.
Dear Council Members,
I really appreciate the council members who give their time to our city. I am writing in support of V. Louise Smith for the at-large council seat. I was very impressed with Louise when she spoke at the candidates' forum prior to the election, and if I lived in District 3 I would have voted for her. She really represents the working-class people in our city. She is a woman of integrity and would be an asset to the council.
It is my understanding that Mr. Clarke did not follow the rules and did not submit a cover letter and resume with his application. I do not think he should be given consideration for this open seat if he can't follow the rules as the other applicants did.
Thank you,
Mary Beth Lee
Long-time Solvang Resident and Property Owner
From: Barbara Breza
To: Public City Council Group
Subject: City Council vacancy
Date: Thursday, January 12, 2023 11:37:32 AM
I am very familiar with all four prospective council members, I strongly feel that the best person for the position is Jack Williams.
Sincerely,
Barbara Breza
Sent from my iPad
From: Laura Ishikawa
To: Public City Council Group
Subject: City Council Vacancy
Date: Wednesday, January 11, 2023 9:46:45 PM
Caution! This message was sent from outside your organization.
Hello Solvang City Council -
Happy New Year and thank you all for serving the city.
In filling the vacant city council position, I hope you strongly consider Robert Clarke for the position.
I have listened to many council meetings and feel he has a strong sense of the needs of the Solvang community and has advocated for supporting the seniors of our city, needs of the city as a whole as well as keeping an eye on the budget.
As he has served on the city council for several years, he also has good institutional knowledge and historical understanding of current and past issues, and how decisions have been made. This can be an invaluable resource for the new city council as you continue to discuss on-going challenges that the past councils have also tried to tackle.
Thank you for your time.
-Laura Ishikawa
26 year Solvang resident
From: Charlene Chaloner
To: Public City Council Group
Subject: Council Vacancy
Date: Thursday, January 12, 2023 5:56:09 AM
Caution! This message was sent from outside your organization.
I understand Robert Clarke would like to fill the vacant Council seat. I would just like to remind you that we voted him out of office.
Thank you for your consideration…..
Charlene B Chaloner
From: Joan Jamieson
To: Public City Council Group
Subject: Fw: The Alisal storm/water damage...Jack Williams for City Council Date: Tuesday, January 10, 2023 3:08:50 PM
Caution! This message was sent from outside your organization.
From: Liz OOrona <[email protected]>
Sent: Tuesday, January 10, 2023 2:55 PM
To: Joan Jamieson <[email protected]>
Subject: Re: The Alisal storm/water damage...Jack Williams for City Council Hello Joannie,
Thank you for the note, Alisal really took some damage in the last 24 hours, quite upsetting, however, the house you are sentimental about is actually quite fine.
Yesterday I crossed over into their yard several times to check the creek level, it was raging like I have never seen it, and I was worried for their house if it breached but it did not. I check it again this morning and so far so good. Let me tell you this was seriously close to a very bad day for the residents but I am pretty sure they all have come through fine. The ranch and the golf course unfortunately need our help.
Anyway, I also appreciate your note about Jack. I do take your input with some real weight.
Can I ask you to be certain that your input also is expressed to the mayor and the other council members? They can be reached in total if you use [email protected] email address. thanks and speak soon,
Elizabeth
On Tue, Jan 10, 2023 at 2:24 PM Joan Jamieson <[email protected]> wrote:
Hope you are safe and not suffering too much storm damage. I heard my old house across from the Bowl
may have been damaged. I have such happy memories of designing that little home for Sara (my daughter)
and me and then building it. Palmer was always so supportive...
I wish to express my support for Jack Williams to be appointed to the vacant City Council position. I have known
Jack and his wife for years. Jack is a man of high moral character and a person who truly cares about Solvang.
I have served with him on the Planning Commission that last couple of years. He is thorough in the study of
the issues and subject matter present to the Commission. He is thoughtful in his response to comments from
the public and runs a good, crisp meeting.
Jack would be an exemplary Solvang City Council Person. (I would definitely miss him on the Planning Commission.)
Your consideration of my recommendation will be appreciated. Thank you.
With respect,
Joannie Jamieson
Former City Council Person
Member of GPAC 2022-23
Present (hopefully reappointed) Planning Commission Member From: Daniel Cassara
To: Public City Council Group
Subject: Jack Williams
Date: Tuesday, January 10, 2023 1:23:52 PM
Caution! This message was sent from outside your organization.
Members of the Solvang City Council
I have known Jack Williams since I moved to the valley in 2011. Jack and his wife, Susan, were very active in the Solvang wine community, and we worked together on wine-related events when they owned The Wandering Dog Wine Bar. I have worked and socialized with him for several years as a member of the Vikings of Solvang. I have also worked with him for the past three years on the Solvang Chamber of Commerce Board of Directors. I think that Jack would be an excellent addition to the City Council. He is well-read, does his research, and is not one to make a snap decision.
Thank You
Dan Cassará
Chief, Vikings of Solvang
PO Box 293
Solvang, CA 93464
714-350-5895
www.vikingcharitiesinc.com
Managing Member, Casa Cassara Winery & Vineyard
1607 Mission Dr. # 112
Solvang, CA 93463
805-688-8691
www.casacassarawinery.com
From: david cecchini
To: Public City Council Group
Subject: Robert Clarke for City Council
Date: Thursday, January 12, 2023 3:45:49 PM
Caution! This message was sent from outside your organization.
To whom it concerns
I believe that the Solvang deserves to have a proven, experienced representation on our city council.
I spent many hours watching the city council meetings, and he has proven to be an asset to the council and the city. I know Robert Clarke to be honest, motivated, intelligent and sincere. He has my vote/endorsement for the vacant city council seat
David Cecchini
Cecco Ristorante
From: Patrick Cavanaugh
To: Public City Council Group
Subject: Statement on behalf of Jack Williams" City Council candidacy Date: Tuesday, January 10, 2023 2:43:00 PM
Caution! This message was sent from outside your organization.
TO: Members of the Solvang City Council
FROM: Patrick Cavanaugh
RE: Endorsement
I am pleased and proud to offer my strong support of the candidacy of Jack Williams for remaining term of the City Council seat vacated by Mark Infanti's mayoral election.
I have known Mr. Williams for most of the nearly ten years I have lived in Solvang and consider him a valued friend. During much of this time, I have had the opportunity to observe Jack in his exemplary service as leader of the Solvang Chamber of Commerce, as chairmanship of the Solvang Planning Commission and as director of the important GPAC planning effort. As a member of the Solvang's Board of Architectural Review from 2017 to 2019 and as a member (and chair) of Solvang's Design Review Committee from 2021 to December 31, 2022, I had many occasions to work with Mr. Williams in the review and assessment of many facility construction or renovation projects requiring approval by both city panels. I always found him to be diligent in preparation, insightful in his analysis, open to discussion of alternative viewpoints, and respectful and informed of the restrictions and mandates contained in the state law and city code. He displays the acumen and meticulous preparation one should expect from someone with an education and career in engineering.
By its selection of Mr. Williams to fill the unexpired term, the Council members will strengthen the Council's leadership in many ways. While I understand that the Council's selection to fill the unexpired term need not be from District 1, in which Mayor Infanti resides. However, Mr. Williams is from District 1, so, if Mr. WIlliams is selected, each district would be represented on the Council. I urge you to select Mr. Williams to serve the unexpired term of the vacant seat on the Solvang City Council.
Respectfully submitted,
Patrick D. Cavanaugh
945 Nysted Drive
Solvang, CA 93463
805-350-9331