Agenda — Solvang City Council, March 27, 2023 (part 1 of 2)

MONDAY, MARCH 27, 2023
5:30 PM SPECIAL CLOSED SESSION
and
6:30 PM REGULAR MEETING

COUNCIL CHAMBER,
1644 OAK STREET, SOLVANG, CA 93463
City Council:

Mark Infanti, Mayor
Elizabeth Orona District 4
David Brown District 3
Robert Clarke at-large
Claudia Orona at-large
PARTICIPATING IN THE MEETING -City Council meetings will be in person and conducted by video/teleconferencing through Zoom. Meeting will also be broadcast live on Channel 23 and streamed on the City’s website, Vimeo, and YouTube.
• To join by Zoom, visit https://zoom.us/j/3066529195. If you wish to speak, please use the “raised hand” symbol.
• To join by phone, call (888) 788-0099 and enter Meeting ID: 306 652 9195#. The phone line will be open starting at 6 p.m.
5:30 PM SPECIAL CLOSED SESSION

CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE

1. PUBLIC COMMUNICATIONS ON CLOSED SESSION
This section is intended to provide members of the public with the opportunity to comment on Closed Session Items. This section is limited to 30 minutes. Each speaker will be afforded three minutes, and may speak only once.

2. RECESS TO CLOSED SESSION
AGENDA AND SUPPORTING MATERIALS – Available for viewing 8:00a.m.-5:00p.m. at City Hall, 1644 Oak Street, Solvang, and on the City’s website https://www.cityofsolvang.com/agendacenter. Additional writings that are distributed to a majority of the City Council after the posting of the agenda will be made available at City Hall and on the City’s website.

AGENDA POSTING NOTIFICATION - Subscribe to receive email or text message notifications when agendas are posted online through “Notify Me” at: https://www.cityofsolvang.com/List.aspx PUBLIC COMMENT - The public is encouraged to address the City Council in-person, virtually, or in-writing on agenda and non-agenda items. If provided in writing, comments must be submitted to the City Clerk at [email protected] by 5:00 p.m. on the Friday before the meeting to be considered. Your comment will be recorded and distributed appropriately. Comments on agenda items will be heard at the time each item is considered, including non-agenda items. In-person speakers will be invited to make public comments first. Virtual speakers will follow.

AMERICANS WITH DISABILITIES ACT - If, as a participant of this meeting, you need special assistance the City will attempt to accommodate you in every reasonable manner. Please contact the City Clerk at either (805) 688- 5575 x206 or [email protected]. 72- hours’ notice is requested 1 a. PUBLIC EMPLOYEE APPOINTMENT - pursuant to Gov. Code §54957(b)(1) Title:

City Manager.

RECONVENE TO OPEN SESSION

3. ANNOUNCEMENT OF CLOSED SESSION ACTIONS

4. ADJOURNMENT
6:30 PM REGULAR MEETING

CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE

PROCLAMATIONS, COMMENDATIONS AND CEREMONIAL ITEMS
PRESENTATIONS - None

1. PUBLIC COMMUNICATIONS – NON- AGENDA AND CONSENT ITEMS This section is intended to provide members of the public with the opportunity to address the Council on items not on the Agenda and on Consent. This section is limited to 30 minutes. Each speaker will be afforded three minutes and may speak only once. State law does not allow the Council to discuss or take action on issues not on the agenda, except to briefly respond or to ask Staff to follow up on such items.

2. CITY MANAGER REPORT AND ADVANCE CALENDAR
Informational Report

3. COUNCIL COMMENTS AND REQUESTS
Comments and requests from City Council Members. No action will be taken at this meeting.

4. CONSENT ITEMS
Consent is designed for routine; administrative city matters and is approved by roll call vote with one motion.

These items are discussed only on request of council members. Members of the public were afforded an opportunity to speak on Consent items during the Public Communications portion of this agenda. a. Approve Order of Agenda as Presented.
b. Approve City Council Minutes:

February 27, 2023, March 6, 2023, March 13, 2023, March 17, 2023, March 21, 2023……….7 c. Receive and file Sheriff’s February Report……………………………………………………………25 d. Accept as complete PW 148 Second Street Drainage and Parking Lot 5 Improvement, authorize final payment to V. Lopez & Sons, and authorize the City Clerk to record the Notice of Completion...... 30 e. Introduce for first reading by title only Ordinance No. 23-0364, an Ordinance of the City Council of the City of Solvang, California Amending Section 1-11-2 of Chapter 11 (Conflict of Interest), Title 1 (administration) and adding a new Chapter 6 (Measure U Citizens’ Oversight Committee) to Title 2 (Boards and Commissions) thereby codifying the Measure U Citizens’ oversight committee established by Resolution No. 23-1207 pursuant to Ordinance No. 22-0363, a 2 Transaction and Use Tax Ordinance…………………………………………………………………….35 f. Adopt Resolution No. 23-1210 Approving & Adopting the Title VI Program Update for the Santa Ynez Valley Transit System……………………………………………………………………………….51

5. PUBLIC HEARINGS
a. Public Hearing to consider Introduction for first reading by title only Ordinance No. 23- 0365 amending Chapter 7 (Pedicycle Rentals) of Title 4 (Business Regulations) of the Solvang Municipal Code regarding pedicycle permits and making a determination of exemption under the California Environmental Quality Act……………………………………..119

6. DISCUSSION ITEMS
a. Discussion and possible action to receive Water Drought Policy Ad Hoc Committee Report and to provide direction to Staff………………………………………………………….….125 b. Discussion and possible action to Adopt Resolution No. 23-1211 Adopting the SYVT ZeroEmission Vehicle Transition Plan …………………………………………………………………….132 c. Discussion and possible action to Adopt Resolution No. 23-1209 Approving the Annual Investment Policy for the Fiscal Year 2022/23………………………………………………………301

7. AB1234 REPORT OUT AND COUNCIL CLOSING COMMENTS

8. ADJOURNMENT

AFFIDAVIT OF POSTING
I, Annamarie Porter, City Clerk for the City of Solvang, California, DO HEREBY CERTIFY under penalty of perjury under the laws of the State of California, that the foregoing revised notice was posted at the City of Solvang City Hall bulletin board at 1644 Oak Street, Solvang, CA and on the City of Solvang website not less than 72 hours prior to the meeting, per Government Code 54954.2.

Dated this 22nd day of March 2023
3 4 way crosswalk
2nd/Copenhagen
SYVHS
cross\Nalks
*colors won't
overlap on white
*not on horse
walk path
Site 1
I p,
Design C
standard flag
Public Comment
received
4 5
Meeting Date Agenda Item Agenda Dept
10-Apr DMV Donate Life Proclamation Proclamation Clerk
Fair Housing Month Proclamation Proclamation Clerk
Child Abuse Awareness and Sexual Assault Awareness
Month Proclamation Proclamation Clerk
Spectrum Contract Utilities
SB1 RMRA project List Resolution Public Hearing Public Works Adoption of Local Hazard Mitigation Plan Discussion City Manager Adopt Ord 23-0364 Measure U Oversight Committee Consent City Attorney Adopt Ord 23-0365 Pedicycle Consent Planning
24-Apr CCCE Annual Presentation Presentation City Manager Quarterly Financial Reports Discussion Administration
Solvang Skytt Mesa LLMD Annual Assessment Public Hearing Public Works Hanly General Engineering
2022 Fire Code Adoption Planning
Initiate General Plan EIR Discussion Planning
Tourism Advisory Committee Update Discussion City Manager 8-May
22-May
12-Jun
26-Jun Annual Contract Renewals Various
Teamsters Union Local 986 2023-24 MOU City Manager
Future Meetings Outdoor Dining Policy Discussion Direction Measure U Oversight Committee Appointment Discussion City Clerk Residences as a primary use in the TRC Zone Discussion Planning General Plan Planning
Finance Department reorganization Discussion Administration Grant Funding Applications review Discussion Administration Janitorial Services Discussion Public Works
Annual Creek Inspections Discussion Public Works
Homeless encampment solutions Discussion City Manager
Banner Policy Review Discussion Administration
Dude Solutions / Brightly Consent Public Works
Ring Central Master Services Agreement Consent City Manager Scramble Crosswalk Discussion Public Works
City Council protocols Discussion City Manager
Meeting Date Agenda Item Agenda Action
N/A
Agenda Item Agenda Action
January Comprehensive Annual Financial Report Discussion Administration January Brown Act Training City Attorney
February Measure A 5-Year Local Program of Projects Public Hearing Public Works February Mid-Year Budget Adjustments Administration
February (even
years) Council Budget Goal Setting Public Workshop City Manager March Housing Element and LEAP Grant Annual Report Public Hearing Approve March SB1 RMRA project List Public Hearing Public Works March Investment Policy Annual Review Discussion Administration March Solvang Skytt Mesa LLMD Annual Assessment Public Hearing Public Works March FTA 5311 Grant Agreement Consent Approve
March TDA Grant Funding Consent Approve
May Preliminary Budget Administration
Oct/Jan/April/July Quarterly Financial Reports Discussion Administration June Two-Year Financial Plan Development or Supplemental Budget adoption Discussion Administration
June Capital Improvement Program Discussion Public Works June/July Amend Appropriation Limit Public Hearing Adopt July AB 1600 Report Discussion Approve
November Stormwater Management Program Annual Report Consent Public Works December Appointment of Mayor pro tem Discussion City Clerk December Council selection of representatives to Committees and Agencies Discussion City Clerk
December ( even
years) Appointment to Boards, Commissions, Committees Discussion City Clerk Council Requested Agenda Items
Annual Reports

CITY COUNCIL ADVANCE CALENDAR
6 February 27, 2023
Special Closed Session – 8:00 a.m.

Regular Meeting – 6:30 p.m.
8:00 AM CITY COUNCIL SPECIAL CLOSED SESSION

CALL TO ORDER
Mayor Infanti called the meeting to order at 8:09 a.m. in the City Hall Council Chamber, 1644 Oak Street, Solvang, California.

ROLL CALL

Present: Mayor Mark Infanti, Mayor pro tem Elizabeth Orona; Councilmembers David Brown, Robert Clarke, Claudia Orona
Staff: Interim City Manager Bradley Vidro, City Attorney David Fleishman, City Clerk Annamarie Porter

PLEDGE OF ALLEGIANCE
Councilmember Claudia Orona led in the Salute to the Flag.

1. PUBLIC COMMUNICATIONS ON CLOSED SESSION
There were no public comments on this item.

2. RECESS TO CLOSED SESSION
a. CONFERENCE WITH LEGAL COUNSEL—Public Employee Appointment - pursuant to Gov. Code §54957
Title:

City Manager
RECONVENE TO OPEN SESSION – 11:58 a.m.

3. ANNOUNCEMENT OF CLOSED SESSION ACTIONS
City Attorney Fleischman announced that City Council met in Closed Session and there was no reportable action.

4. ADJOURNMENT
The Special Closed Session was adjourned at 11:58 a.m.
6:30 PM REGULAR MEETING

MINUTES

SOLVANG CITY COUNCIL

SPECIAL CLOSED SESSION AND REGULAR

MEETINGS
Agenda Item 4.b
7 CALL TO ORDER
Mayor Infanti called the meeting to order at 6:30 p.m. in the City Hall Council Chamber, 1644 Oak Street, Solvang, California.

ROLL CALL

Present: Mayor Mark Infanti; Mayor pro tem Elizabeth Orona, Councilmembers David Brown, Robert Clarke and Claudia Orona
Staff: Interim City Manager Bradley Vidro, City Attorney David Fleishman, Public Works Director Rodger Olds, Marketing Manager Cheryl Shallanberger, Planning Manager Sophia Checa, Administrative Services Director Wendy Berry, City Clerk Annamarie Porter

PLEDGE OF ALLEGIANCE
Councilmember Clarke led in the Pledge of Allegiance.

PROCLAMATIONS, COMMENDATIONS AND CEREMONIAL ITEMS - None

PRESENTATIONS

1. PUBLIC COMMUNICATIONS ON NON-AGENDA AND CONSENT ITEMS Selene Sandoval, Santa Ynez Valley Youth Coalition
Joanie Clark
Lansing Duncan
Stephen Martin
C.J. Jackson
Chris Brown, Pastor, Bethania Lutheran Church
Jerry Rounds
There were no other public comments and Mayor Infanti closed this portion of the meeting.

2. CITY MANAGER REPORT AND ADVANCE CALENDAR
Interim City Manager Vidro commented on the City’s hiring of a Community Resource Officer and presented items included in the Advance Calendar.

3. COUNCIL COMMENTS AND REQUESTS
Councilmember Claudia Orona reported that Google Maps instructs visitors to take the 154 to Solvang as the shortest route, but not the safest route, and suggested Staff reach out to Google to correct the issue.

4. CONSENT ITEMS
a. Approve Order of Agenda as Presented.
b. Approve City Council Minutes of January 23, 2023 and February 13, 2023. c. Receive and file Santa Barbara County Sheriff January 2023 report. 8 Councilmember Brown pulled Item No. 4.b. to a future meeting to allow staff to listen to the meeting and make appropriate changes to the minutes of January 23, 2023, as proposed by Mr. Lansing Duncan.

Motion by Councilmember Clarke, to approve Consent, except for Item No. 4.b., which was continued to a future City Council meeting, seconded by Mayor pro tem Elizabeth Orona, and carried 5-0.

5. PUBLIC HEARINGS – None

RECESS AND RECONVENE
Mayor Infanti called for a recess at 6:55 p.m. to resolve technical issues. The meeting was reconvened at 7:04 p.m., with all Councilmembers, present, Zoom technical issues remained.

6. DISCUSSION ITEMS
a. Discussion and direction on the City’s Marketing contract Marketing Manager Shallanberger presented details of the report and reported The Abbi Agency, the City’s Marketing Consultant provided a verbal 30-day resignation notice.

Discussion followed regarding creative assets, getting a catalog listing all of the creative assets, possession of the City’s Facebook page, the scope of work necessary, reviewing all aspects including PR and social media, the possibility of proceeding slowly with an agency but paying a contractor to do work on social media, requesting a full accounting of invoices from and payments to The Abbi Agency, the need for additional details of plans, going forward, contacting the other two, initial RFP respondents and the need to reconsider the appropriate scope of work.

Mayor Infanti invited public comments.

Vashti Wilson (via Zoom)
There were no other public comments on this item.

Discussion followed regarding determining the City’s Marketing needs before proceeding with another RFP, ensuring marketing management on a local level and the need to coordinate with surrounding cities relative to the events calendar.

It was noted that the TAC will address these issues at their next meeting.

City Council provided direction to staff and took no action on this item. b. Discussion regarding a Request for Proposals (RFP) for a new SolvangUSA.com website Marketing Manager Shallanberger presented details of the report and noted the need to update the www.SolvangUSA.com website.

Discussion followed regarding the last time the website was updated, getting access to the website audit done by The Abbi Agency, understanding what needs to be included in the RFP, web hosting and including the website in the scope of work for the new RFP.

Mayor Infanti invited public comments.

Brenda Ball
Jesse Van
Vashti Wilson (via Zoom)
Tracy Beard, Director, Chamber of Commerce,
9 There were no other public comments.

City Council concurred to direct staff to work on defining the City’s marketing needs, short-term and medium-term to effectively update the www.SolvangUSA.com website and work with the TAC to make recommendations to City Council and advise, with detail, regarding an appropriate RFP.

Discussion followed regarding finding someone to work on social media, finding someone to work on the website, the need to develop an overall strategy of the City’s needs and wants, review of the matter by the next TAC meeting.
c. Discussion and possible action to review the FY 22-23 Mid-Year Budget and to approve the mid-year budget adjustments
Administrative Services Director Wendy Berry presented details of the report.

Discussion followed regarding insurance reimbursement and budgeting for the new City Manager position.

Mayor Infanti invited public comments.

There were no public comments on this item.

Motion by Councilmember Brown, to approve staff recommendations for adjustments to the City’s FY 22-23 Mid-Year Budget, seconded by Councilmember Claudia Orona, and carried 5-0. d. Discussion and possible Action to approve the installation of streetlight banners and temporary modification to crosswalks on Copenhagen at First Street and Second Street in support of Pride Month during the month of June
Public Works Director Olds narrated a PowerPoint presentation with details of the report.

Discussion followed regarding whether the City has painted sidewalks for Christmas, Danish Days or Fourth of July, prior event displays/banners and the applicant’s existing retail store selling pride products.

Applicant Kiel Cavalli, The Rainbow House, Inc., and Owner of Wonder Child, spoke about the organization’s mission and sending a message about Solvang that is supports the LGBTQIA+ community. He confirmed his efforts to host a Children’s Tea Time drag show last year.

Public Comments were received from the following:

Jessie Bengoa
Damien Kriteman
Charlotte Becerra
Kevin Keating
Laura Ishikawa
Trish Hecker
Pastor Chris Brown
Dr. Cynthia Matthews
Greg Ulrick
Pete Thomsen
Jason Stone
David Silva
Addison
Joanie Clark
Vashti Wilson, via Zoom
10 There were no other public comments.

Discussion followed regarding relocating the proposed painted crosswalk (in consideration of pedestrian and horse safety) but approving the banners, similar historical approvals and the possibility of defining a space that can be used for civic groups.

Motion by Councilmember Brown, to deny the installation of streetlight banners and temporary modification to crosswalks on Copenhagen at First Street and Second Street in support of Pride Month during the month of June, seconded by Councilmember Clarke, and carried 3-2 by a roll call vote, with Councilmember Orona and Mayor pro tem Elizabeth Orona, opposed. e. Discussion and possible action to approve the Letter of Public Convenience or Necessity for The M Hotel at 293 Alisal Road
Planning Manager Checa presented details of the report.

Discussion followed regarding authorizing the sale of beer and wine and enforcement.

Councilmember Clarke left the Chamber.

There were no public comments on this item.

Motion by Mayor pro tem Elizabeth Orona, to approve the Letter of Public Convenience or Necessity for The M Hotel at 293 Alisal Road, seconded by Councilmember Claudia Orona, and carried 4-0 with Councilmember Clarke, absent.

7. AB1234 REPORT OUT AND COUNCIL CLOSING COMMENTS
Mayor Infanti discussed attending the recent SBCAG meeting, the LAFCO meeting, a Viking Car Show meeting, the Solvang Econ Alliance Fibering briefing and a City Leadership meeting for Santa Barbara County.

Mayor pro tem Elizabeth Orona reported attending the recent SBCAG meeting and the EMA GSA February meeting.

8. ADJOURNMENT
The meeting was adjourned at 9:21 p.m. to a Special Closed Session.

CITY COUNCIL SPECIAL CLOSED SESSION

CALL TO ORDER
Mayor Infanti called the meeting to order at 9:21 p.m. in the City Hall Council Chamber, 1644 Oak Street, Solvang, California.

ROLL CALL

Present: Mayor Mark Infanti, Mayor pro tem Elizabeth Orona; Councilmembers David Brown, Robert Clarke and Claudia Orona
Staff: Interim City Manager Bradley Vidro, City Attorney David Fleishman

1. RECESS TO CLOSED SESSION
a. CONFERENCE WITH REAL PROPERTY NEGOTIATOR – The Closed Session is authorized by 11 the Gov. Code §54956.8
AGENCY NEGOTIATOR:

Brad Vidro, Interim City Manager
PROPERTY:

APN: 139-192-025
410 Second Street, Solvang, CA.

NEGOTIATING PARTY:

Lillian Jewel, Hamner Jewell & Associates
UNDER NEGOTIATION:

Both Price and Terms
RECONVENE TO OPEN SESSION – 10:20 p.m.

2. ANNOUNCEMENT OF CLOSED SESSION ACTIONS
City Attorney Fleischman there was no reportable action.

3. ADJOURNMENT
The Special Closed Session was adjourned at 10:20 p.m.

Respectfully submitted:

Annamarie Porter, City Clerk
12 March 6, 2023
Monday
3:45 PM CITY COUNCIL SPECIAL CLOSED SESSION

CALL TO ORDER
Mayor Infanti called the meeting to order at 3:47 p.m. in the Solvang Veterans Memorial Hall, Legion Wing, 1745 Mission Drive, Solvang, California.

ROLL CALL

Present: Mayor Mark Infanti, Mayor pro tem Elizabeth Orona; Councilmembers David Brown, Robert Clarke (arrived 3:55 p.m.), Claudia Orona
Staff: Interim City Manager Bradley Vidro, City Clerk Annamarie Porter

PLEDGE OF ALLEGIANCE
Mayor Infanti led in the Salute to the Flag.

1. PUBLIC COMMUNICATIONS ON CLOSED SESSION - None

2. RECESS TO CLOSED SESSION – 3:48 p.m.
a. PUBLIC EMPLOYEE APPOINTMENT - pursuant to Gov. Code §54957(b)(1) Title:

City Manager
RECONVENE TO OPEN SESSION – 4:57 p.m.

3. ANNOUNCEMENT OF CLOSED SESSION ACTIONS
Interim City Manager Vidro stated there was no reportable action.

4. ADJOURNMENT
The Special Closed Session was adjourned at 4:57 p.m.
6:30 PM REGULAR MEETING

CALL TO ORDER
Mayor Infanti called the meeting to order at 6:30 p.m. in the City Hall Council Chamber, 1644 Oak Street, Solvang, California.

ROLL CALL

MINUTES

SOLVANG CITY COUNCIL

SPECIAL CLOSED SESSION
13 Present: Mayor Mark Infanti; Mayor pro tem Elizabeth Orona, Councilmembers David Brown, Robert Clarke and Claudia Orona
Staff: Interim City Manager Bradley Vidro, City Attorney David Fleishman, Public Works Director Rodger Olds, Planning Manager Sophia Checa, City Clerk Annamarie Porter

PLEDGE OF ALLEGIANCE
Mayor pro tem Elizabeth Orona led in the Pledge of Allegiance.

PROCLAMATIONS, COMMENDATIONS AND CEREMONIAL ITEMS - None PRESENTATIONS - None

1. PUBLIC COMMUNICATIONS ON NON-AGENDA AND CONSENT ITEMS Tony Trad, Owner, Tony’s Smoke Shop
C.J. Jackson Alamo Pintado Creek conditions
Hank Homburg – Pride
Kief Adler, City financial losses.

There were no other public comments.

2. CITY MANAGER REPORT AND ADVANCE CALENDAR
Interim City Manager Vidro noted that sandbags are available at the Solvang Veterans Memorial Hall and discussed the Advance Calendar.

3. COUNCIL COMMENTS AND REQUESTS
Councilmember Claudia Orona reported that the phishing scam is under investigation and felt that whenever possible, the City should inform the public for the sake of transparency.

Mayor pro tem Elizabeth Orona stated exposure to the phishing scam was covered in the audit report; noted the City has put policies and procedures in place, the City received some reimbursement from insurance, referenced the Transit Management Plan and asked Scramble crosswalks to be on a future agenda.

There was consensus to direct staff to place consideration of scramble crosswalks on a future City Council meeting agenda.

Councilmember Clarke apologized for previously taking the “Lord’s name in vain”; asked about next steps for the owner of Tony’s Smoke Shop to take; spoke about getting the public involved in stopping future phishing scams and requested addressing Mr. Jackson’s concerns at a future meeting.

Councilmember Brown requested directing staff to place consideration of the City’s Banner Policy on an upcoming City Council meeting agenda to improve clarity and remove ambiguities.

There was consensus to direct staff to place consideration of the City’s Banner Policy on an upcoming meeting agenda.

Discussion followed regarding maintaining Alamo Pintado Creek, inspections, challenges with enforcement and working with other cities to address the homeless encampment issue.

4. CONSENT ITEMS
a. Approve Order of Agenda as Presented
14 c. Approve Warrant Register for February 2023
Mayor pro tem Elizabeth Orona pulled Item No. 4.b. for separate discussion.

Motion by Councilmember Clarke, to approve the Consent Item 4.a, seconded by Mayor pro tem Elizabeth Orona, and carried 5-0.
b. Approve City Council Minutes of January 23, 2023 and February 13, 2023 Motions on specific items were confirmed in the minutes.

Motion by Mayor pro tem Elizabeth Orona, to approve Item No. 4.b., seconded by Councilmember Clarke, and carried 5-0.

5. PUBLIC HEARINGS
a. Public Hearing to consider approving submittal of the 2022 Housing Element Annual Progress Report to the Governor’s Office of Planning and Research and to the State Department of Housing and Community Development
Planning Manager Checa presented details of the report and discussed review by the Planning Commission.

Discussion followed regarding RHNA numbers and the need to provide a buffer, ADUs, Council’s actions relative to rezoning and next steps.

Mayor Infanti opened the public hearing.

There were no public comments on this item and Mayor Infanti closed the public hearing.

City Council accepted the report and took no further action. b. Public Hearing to Consider Horzes Entertainment LLC dba Solvang Streetcars Electric Trolley License
Councilmember Claudia Orona declared an interest in Horzes Entertainment LLC; recused herself from the matter and left the Chamber at 7:08 p.m.

Interim City Manager Vidro presented details of the report.

Discussion followed regarding a previous agreement for a one-year license term with a request for a 90-day review, the lack of a 90-day review, the lack of complaints during the term of the license, ensuring ADA compliance or an equivalent facilitation, prior discussions regarding granting a 5-year license for the horse-drawn carriages and granting the license on the condition that it is one-year.

Mayor Infanti opened the public hearing.

Denise El Amin - limiting the license term to one year.

There were no other public comments, and Mayor Infanti closed the public hearing.

Motion by Mayor pro tem Elizabeth Orona, to approve granting a license to Horzes Entertainment LLC for one year, with the condition that Code compliance for ADA compliance is met, assuring all potential customers have full access to an equivalent facilitation upon request. The motion died for lack of a second.
15 Motion by Mayor pro tem Elizabeth Orona, to approve granting a license to Horzes Entertainment LLC for one year, with the condition that all vehicles are ADA compliant.

Substitute Motion by Mayor Infanti, to approve granting a license to Horzes Entertainment LLC for five years, with the condition that Code compliance for ADA compliance is met, assuring all potential customers have full access to an equivalent facilitation upon request, seconded by Councilmember Clarke, and carried 3-1, with Mayor pro tem Elizabeth Orona, opposed and Councilmember Claudia Orona, absent (recused).

Councilmember Claudia Orona returned to the Chamber at 7:25 p.m. and took her place in the dais. c. Public Hearing to Consider Adopting Resolution No. 23-1208 Approving the Measure A 5- year Local Program of Projects for Fiscal Years 23/24-27/28 Public Works Director Olds narrated a PowerPoint presentation with details of the report.

Discussion followed regarding the financial structure of SBCAG loans and alternative transportation opportunities.

Mayor Infanti opened the public hearing.

There were no public comments on this item and Mayor Infanti closed the public hearing.

Motion by Mayor pro tem Elizabeth Orona to Adopt Resolution No. 23-1208 approving the Measure A 5-year Local Program of Projects for Fiscal Years 23/24-27/28, seconded by Councilmember Clarke, and carried 5-0.

6. DISCUSSION ITEMS
a. Discussion and possible Action to receive Santa Barbara County Sheriff report on Adult use Cannabis Sales and to provide direction to Staff
Interim City Manager Vidro introduced the item; noted City Council requested a report from the Santa Barbara Sheriff’s Department; noted Lieutenant Valencia provided a report and reported he is available to respond to questions from City Council.

Lieutenant Valencia discussed his report; noted there is no baseline as Solvang has not had a dispensary; reported he used data from comparable cities; discussed revenue; reported that since Solvang is a municipality, it is responsible for the costs of compliance and introduced Sergeant Matt Banks and deferred to him to address dispensary requirements in California and costs of compliance.

Discussion followed regarding incremental costs of compliance for recreational cannabis facilities, increased crime connected to cannabis facilities, Lompoc statistics, diversion of legal cannabis to illicit transactions, reduction of revenue by market saturation and recommendations versus prescriptions.

Sergeant Banks discussed dispensary requirements and compliance with State laws; addressed the Sheriff Department’s role in terms of compliance and spoke about operations and ties to other businesses.

Mayor Infanti invited public comments.

The following spoke in opposition to the item:

Tyson Gonzalez, Student, Santa Ynez Valley Union High School Amy Rodriguez, Student, Santa Ynez Valley Union High School 16 Sandi Guerrero, Student, Santa Ynez Valley Union High School Diego Bautista, Student, Santa Ynez Valley Union High School Mya Alvarado, Student, Santa Ynez Valley Union High School Ruby Carrillo, Student, Santa Ynez Valley Union High School Jose Mota, Student, Santa Ynez Valley Union High School John Johnson
Mary Conway
Gary Semergian
Lee Rosenberg
Tony Trad.

There were no other public comments and Mayor Infanti closed public comments.

Members of Council commended the students who attended and spoke this evening.

City Council concurred to direct staff not to return to City Council with an ordinance allowing recreational cannabis sales in Solvang.
b. Discussion and possible action to Adopt Resolution No. 23-1207 Establishing a Citizens’ Oversight Committee Pursuant to Ordinance No. 22-0363, a Transaction and Use Tax Ordinance
City Attorney Fleishman presented details of the report.

There were no public comments on this item.

Discussion followed regarding the difference between resolutions and ordinances in terms of effective dates and requiring that the Committee meet every six months.

Motion by Councilmember Claudia Orona, to adopt Resolution No. 23-1207 Establishing a Citizens’ Oversight Committee Pursuant to Ordinance No. 22-0363, a Transaction and Use Tax Ordinance.

Mayor pro tem Elizabeth Orona offered an amendment to require that the Committee meet every six months.

Motion by Councilmember Claudia Orona adopt Resolution No. 23-1207 Establishing a Citizens’ Oversight Committee Pursuant to Ordinance No. 22-0363, a Transaction and Use Tax Ordinance, as amended, to require that the Committee meet every six months (twice annually), seconded by Councilmember Clarke, and carried 5-0.

7. AB1234 REPORT OUT AND COUNCIL CLOSING COMMENTS
Councilmember Claudia Orona reported she had the opportunity to tour the PG&E Nuclear Power Plant at Diablo Canyon and commented on the experience.

8. ADJOURNMENT
The meeting was adjourned at 8:57 p.m.

Respectfully submitted:

Annamarie Porter, City Clerk
17 March 13, 2023
Monday
3:00 PM CITY COUNCIL SPECIAL CLOSED SESSION

CALL TO ORDER
Mayor Infanti called the meeting to order at 3:00 p.m. in the Solvang Veterans Memorial Hall, Legion Wing, 1745 Mission Drive, Solvang, California.

ROLL CALL

Present: Mayor Mark Infanti, Mayor pro tem Elizabeth Orona; Councilmembers David Brown, Robert Clarke and Claudia Orona
Staff: Interim City Manager Bradley Vidro, City Clerk Annamarie Porter

PLEDGE OF ALLEGIANCE
Councilmember Claudia Orona led in the Salute to the Flag.

1. PUBLIC COMMUNICATIONS ON CLOSED SESSION
Denise El Amin

2. RECESS TO CLOSED SESSION – 3:05 p.m.
a. PUBLIC EMPLOYEE APPOINTMENT - pursuant to Gov. Code §54957(b)(1) Title:

City Manager
RECONVENE TO OPEN SESSION – 4:42 p.m.

3. ANNOUNCEMENT OF CLOSED SESSION ACTIONS
Interim City Manager Vidro stated there was no reportable action.

4. ADJOURNMENT
The Special Closed Session was adjourned at 4:42 p.m.
6:30 PM REGULAR MEETING

CALL TO ORDER
Mayor Infanti called the meeting to order at 6:30 p.m. in the City Hall Council Chamber, 1644 Oak Street, Solvang, California.

MINUTES

SOLVANG CITY COUNCIL

SPECIAL CLOSED SESSION AND REGULAR MEETINGS
18 ROLL CALL

Present: Mayor Mark Infanti; Mayor pro tem Elizabeth Orona, Councilmembers David Brown, Robert Clarke and Claudia Orona
Staff: Interim City Manager Bradley Vidro, City Attorney David Fleishman, Public Works Director Rodger Olds, Planning Manager Sophia Checa, City Clerk Annamarie Porter

PLEDGE OF ALLEGIANCE
Mayor pro tem Elizabeth Orona led in the Pledge of Allegiance.

PROCLAMATIONS, COMMENDATIONS AND CEREMONIAL ITEMS - None PRESENTATIONS - None

1. PUBLIC COMMUNICATIONS ON NON-AGENDA AND CONSENT ITEMS Tony Trad, Owner, Tony’s Smoke Shop
C.J. Jackson Alamo Pintado Creek conditions
Hank Homburg – Pride
Kief Adler, City financial losses.

There were no other public comments.

2. CITY MANAGER REPORT AND ADVANCE CALENDAR
Interim City Manager Vidro noted that sandbags are available at the Solvang Veterans Memorial Hall and discussed the Advance Calendar.

There was consensus to direct staff to place consideration of scramble crosswalks on a future City Council meeting agenda.

Councilmember Brown requested directing staff to place consideration of the City’s Banner Policy on an upcoming City Council meeting agenda to improve clarity and remove ambiguities.

There was consensus to direct staff to place consideration of the City’s Banner Policy on an upcoming meeting agenda.

Discussion followed regarding maintaining Alamo Pintado Creek, inspections, challenges with enforcement and working with other cities to address the homeless encampment issue.

4. CONSENT ITEMS
19 a. Approve Order of Agenda as Presented
c. Approve Warrant Register for February 2023
Mayor pro tem Elizabeth Orona pulled Item No. 4.b. for separate discussion.

Motion by Mayor pro tem Elizabeth Orona, to approve Item No. 4.b., seconded by Councilmember Clarke, and carried 5-0.

Discussion followed regarding RHNA numbers and the need to provide a buffer, ADUs, Council’s actions relative to rezoning and next steps.

Mayor Infanti opened the public hearing.

There were no public comments on this item and Mayor Infanti closed the public hearing.

Interim City Manager Vidro presented details of the report.

Mayor Infanti opened the public hearing.

Denise El Amin - limiting the license term to one year.

There were no other public comments, and Mayor Infanti closed the public hearing.

Motion by Mayor pro tem Elizabeth Orona, to approve granting a license to Horzes Entertainment LLC for one year, with the condition that all vehicles are ADA compliant.

Discussion followed regarding the financial structure of SBCAG loans and alternative transportation opportunities.

Mayor Infanti opened the public hearing.

There were no public comments on this item and Mayor Infanti closed the public hearing.

Mayor Infanti invited public comments.

The following spoke in opposition to the item:
21 Tyson Gonzalez, Student, Santa Ynez Valley Union High School Amy Rodriguez, Student, Santa Ynez Valley Union High School Sandi Guerrero, Student, Santa Ynez Valley Union High School Diego Bautista, Student, Santa Ynez Valley Union High School Mya Alvarado, Student, Santa Ynez Valley Union High School Ruby Carrillo, Student, Santa Ynez Valley Union High School Jose Mota, Student, Santa Ynez Valley Union High School John Johnson
Mary Conway
Gary Semergian
Lee Rosenberg
Tony Trad.

There were no other public comments and Mayor Infanti closed public comments.

Members of Council commended the students who attended and spoke this evening.

There were no public comments on this item.

Discussion followed regarding the difference between resolutions and ordinances in terms of effective dates and requiring that the Committee meet every six months.

Motion by Councilmember Claudia Orona, to adopt Resolution No. 23-1207 Establishing a Citizens’ Oversight Committee Pursuant to Ordinance No. 22-0363, a Transaction and Use Tax Ordinance.

Mayor pro tem Elizabeth Orona offered an amendment to require that the Committee meet every six months.

7. AB1234 REPORT OUT AND COUNCIL CLOSING COMMENTS
Councilmember Claudia Orona reported she had the opportunity to tour the PG&E Nuclear Power Plant at Diablo Canyon and commented on the experience.

8. ADJOURNMENT
The meeting was adjourned at 8:57 p.m.

Respectfully submitted:

Annamarie Porter, City Clerk
22 March 17, 2023
Friday 3:00 p.m.
3:00 PM CITY COUNCIL SPECIAL CLOSED SESSION

CALL TO ORDER
Mayor Infanti called the meeting to order at 2:57 p.m. in the Veterans Memorial Hall, Small Hall, 1745 Mission Drive, Solvang, California.

ROLL CALL

Present: Mayor Mark Infanti, Mayor pro tem Elizabeth Orona; Councilmembers David Brown, Robert Clarke, Claudia Orona
Staff: Interim City Manager Bradley Vidro, City Clerk Annamarie Porter

PLEDGE OF ALLEGIANCE
Councilmember Clarke led in the Salute to the Flag.

1. PUBLIC COMMUNICATIONS ON CLOSED SESSION
Denise El Amin.

2. RECESS TO CLOSED SESSION – 3:04 p.m.
a. PUBLIC EMPLOYEE APPOINTMENT - pursuant to Gov. Code §54957(b)(1) Title:

City Manager
RECONVENE TO OPEN SESSION – 3:23 p.m.

3. ANNOUNCEMENT OF CLOSED SESSION ACTIONS
Interim City Manager Vidro announced that there was no reportable action.

4. ADJOURNMENT
Adjourned at 3:23 p.m.

Respectfully submitted:

Annamarie Porter, City Clerk

MINUTES

SOLVANG CITY COUNCIL

SPECIAL CLOSED SESSION
23 March 21, 2023
Tuesday 12:30 p.m.
12:30 PM CITY COUNCIL SPECIAL CLOSED SESSION

CALL TO ORDER
Mayor Infanti called the meeting to order at 12:28 p.m. in the City Hall Council Chamber, 1644 Oak Street, Solvang, California.

ROLL CALL

Present: Mayor Mark Infanti, Mayor pro tem Elizabeth Orona; Councilmembers David Brown, Robert Clarke, Claudia Orona
Staff: City Clerk Annamarie Porter

PLEDGE OF ALLEGIANCE
Councilmember Claudia Orona led in the Pledge to the Flag

1. PUBLIC COMMUNICATIONS ON CLOSED SESSION
Denise El Amin

2. RECESS TO CLOSED SESSION – 12:32 p.m.
a. PUBLIC EMPLOYEE APPOINTMENT - pursuant to Gov. Code §54957(b)(1) Title:

City Manager
RECONVENE TO OPEN SESSION – 1:45 p.m.

3. ANNOUNCEMENT OF CLOSED SESSION ACTIONS
Interim City Manager Vidro announced that there was no reportable action.

4. ADJOURNMENT
Adjourned at 1:45 p.m.

Respectfully submitted:

Annamarie Porter, City Clerk

MINUTES

SOLVANG CITY COUNCIL

SPECIAL CLOSED SESSION
24 Jan Feb Mar Apr City of Solvang Recap May Jun Jul Aug Sep Oct Nov Dec Totals YTD CRIMINAL HOMICIDE 2023 0 0 0 0 0 0 0 0 0 0 0 0 0 0
CRIMINAL HOMICIDE 2022 0 0 0 0 0 0 0 0 0 0 0 0 0 0
CRIMINAL HOMICIDE 2021 0 0 0 0 0 0 0 0 0 0 0 0 0 0
CRIMINAL HOMICIDE 2020 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Totals YTD FORCIBLE RAPE 2023 1 0 0 0 0 0 0 0 0 0 0 0 1 1
FORCIBLE RAPE 2022 1 0 0 0 0 0 0 0 0 0 0 0 1 1
FORCIBLE RAPE 2021 0 0 0 0 0 0 0 0 0 0 0 0 0 0
FORCIBLE RAPE 2020 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Totals YTD ROBBERY 2023 0 0 0 0 0 0 0 0 0 0 0 0 0 0
ROBBERY 2022 0 0 0 0 0 0 0 0 0 0 0 0 0 0
ROBBERY 2021 0 0 0 1 0 1 0 0 0 0 0 1 3 3
ROBBERY 2020 0 0 0 0 0 0 0 0 0 0 0 1 1 1
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Totals YTD ALL ASSAULTS 2023 4 1 0 0 0 0 0 0 0 0 0 0 5 5
ALL ASSAULTS 2022 1 1 4 1 2 2 4 2 3 1 4 3 28 28
ALL ASSAULTS 2021 1 3 3 1 1 2 4 4 2 3 2 0 26 26
ALL ASSAULTS 2020 1 2 3 2 3 1 8 1 2 3 4 5 35 35
BURGLARY Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Totals YTD BURGLARY TOTAL 2023 2 0 0 0 0 0 0 0 0 0 0 0 2 2
BURGLARY TOTAL 2022 3 2 1 0 1 0 4 0 0 0 1 1 13 13
BURGLARY TOTAL 2021 0 0 0 3 3 0 0 1 0 0 0 0 7 7
BURGLARY TOTAL 2020 4 0 0 0 0 0 1 2 0 0 0 1 8 8
RESIDENTIAL 2023 0 0 0 0 0 0 0 0 0 0 0 0 0 0
RESIDENTIAL 2022 1 1 1 0 0 0 1 0 0 0 0 0 4 4
RESIDENTIAL 2021 0 0 0 0 1 0 0 0 0 0 0 0 1 1
RESIDENTIAL 2020 1 0 0 0 0 0 0 0 0 0 0 0 1 1
COMMERCIAL 2023 1 0 0 0 0 0 0 0 0 0 0 0 1 1
1 of 5
Agenda Item 4.c
25 COMMERCIAL 2022 2 1 0 0 City of Solvang Recap 1 0 3 0 0 0 1 0 8 8 COMMERCIAL 2021 0 0 0 2 0 0 0 1 0 0 0 0 3 3
COMMERCIAL 2020 3 0 0 0 0 0 1 2 0 0 0 0 6 6
INSTITUTIONAL 2023 0 0 0 0 0 0 0 0 0 0 0 0 0 0
INSTITUTIONAL 2022 0 0 0 0 0 0 0 0 0 0 0 0 0 0
INSTITUTIONAL 2021 0 0 0 0 0 0 0 0 0 0 0 0 0 0
INSTITUTIONAL 2020 0 0 0 0 0 0 0 0 0 0 0 0 0 0
ALL OTHERS 2023 1 0 0 0 0 0 0 0 0 0 0 0 1 1
ALL OTHERS 2022 0 0 0 0 0 0 0 0 0 0 0 1 1 1
ALL OTHERS 2021 0 0 0 1 2 0 0 0 0 0 0 0 3 3
ALL OTHERS 2020 0 0 0 0 0 0 0 0 0 0 0 1 1 1
THEFTS Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Totals YTD THEFTS 2023 4 3 0 0 0 0 0 0 0 0 0 0 7 7
THEFTS 2022 2 2 10 5 0 2 2 3 4 4 4 3 41 41
THEFTS 2021 3 6 7 10 6 5 6 7 2 8 1 3 64 64
THEFTS 2020 5 6 4 1 4 2 6 4 1 7 4 6 50 50
PROPERTY VALUE Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Totals YTD STOLEN 2023 $ 100 $ 98 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 198 $ 198 STOLEN 2022 $ 16,990 $ 3,761 $ 8,685 $ 54,742 $ 12,470 $ 1,200 $ 14,442 $ 22,580 $ 42,087 $ 21,155 $ 11,538 $ 7,777 $ 217,427 $ 217,427 STOLEN 2021 $ 1,174 $ 567 $ 7,070 $ 20,853 $ 69,420 $ 36,364 $ 42,701 $ 14,990 $ 650 $ 7,994 $ 4,105 $ 319 $ 206,207 $ 206,207 STOLEN 2020 $ 32,675 $ 9,830 $ 106,750 $ - $ 2,985 $ 320 $ 9,246 $ 6,685 $ - $ 2,194 $ 8,797 $ 3,176 $ 182,658 $ 182,658 RECOVERED 2023 $ - $ 87 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 87 $ 87 RECOVERED 2022 $ - $ - $ - $ - $ 6,000 $ - $ - $ - $ - $ - $ - $ - $ 6,000 $ 6,000 RECOVERED 2021 $ - $ - $ - $ - $ - $ 5,000 $ - $ 220 $ - $ 1,152 $ - $ 9 $ 6,381 $ 6,381 RECOVERED 2020 $ - $ 30 $ - $ - $ 25 $ - $ 4,000 $ 500 $ - $ 47 $ - $ - $ 4,602 $ 4,602 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Totals YTD VEHICLE THEFT 2023 0 0 0 0 0 0 0 0 0 0 0 0 0 0
VEHICLE THEFT 2022 1 0 0 3 0 0 0 1 0 1 0 0 6 6
VEHICLE THEFT 2021 0 0 0 0 2 1 0 1 0 0 1 0 5 5
VEHICLE THEFT 2020 0 0 0 0 0 0 2 1 0 0 0 0 3 3
2 of 5
26 Jan Feb Mar Apr City of Solvang Recap May Jun Jul Aug Sep Oct Nov Dec Totals YTD VEHICLES RECOVERED 2023 0 0 0 0 0 0 0 0 0 0 0 0 0 0
VEHICLES RECOVERED 2022 0 0 1 1 2 0 0 0 0 0 0 0 4 4
VEHICLES RECOVERED 2021 0 0 0 0 0 1 0 0 0 0 0 0 1 1
VEHICLES RECOVERED 2020 0 0 0 0 0 0 2 1 0 2 0 0 5 5
TRAFFIC COLLISIONS Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Totals YTD ACCIDENTS 2023 2 1 0 0 0 0 0 0 0 0 0 0 3 3
ACCIDENTS 2022 2 1 3 4 3 3 1 3 3 1 4 1 29 29
ACCIDENTS 2021 1 2 2 5 3 4 1 3 2 7 2 2 34 34
ACCIDENTS 2020 3 6 1 1 5 2 0 2 4 5 4 3 36 36
INJURY COLLISIONS 2023 0 0 0 0 0 0 0 0 0 0 0 0 0 0
INJURY COLLISIONS 2022 0 0 0 1 0 1 0 0 0 0 0 0 2 2
INJURY COLLISIONS 2021 0 0 1 0 1 0 0 1 0 2 0 0 5 5
INJURY COLLISIONS 2020 0 0 0 0 1 1 0 0 0 1 1 0 4 4
PERSONS INJURED 2023 0 0 0 0 0 0 0 0 0 0 0 0 0 0
PERSONS INJURED 2022 0 0 0 1 0 1 0 0 0 0 0 0 2 2
PERSONS INJURED 2021 0 0 1 0 1 0 0 1 0 2 0 0 5 5
PERSONS INJURED 2020 0 0 0 0 2 1 0 0 0 1 1 0 5 5
FATAL COLLISONS 2023 0 0 0 0 0 0 0 0 0 0 0 0 0 0
FATAL COLLISONS 2022 0 0 0 0 0 0 0 0 0 0 0 0 0 0
FATAL COLLISONS 2021 0 0 0 0 0 0 0 0 0 0 0 0 0 0
FATAL COLLISONS 2020 0 0 0 0 0 0 0 0 0 0 0 0 0 0
TRAFFIC DEATHS 2023 0 0 0 0 0 0 0 0 0 0 0 0 0 0
TRAFFIC DEATHS 2022 0 0 0 0 0 0 0 0 0 0 0 0 0 0
TRAFFIC DEATHS 2021 0 0 0 0 0 0 0 0 0 0 0 0 0 0
TRAFFIC DEATHS 2020 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Totals YTD CITATIONS 2023 7 4 0 0 0 0 0 0 0 0 0 0 11 11
CITATIONS 2022 0 2 2 9 5 11 1 10 3 6 6 6 61 61
CITATIONS 2021 4 2 12 3 5 0 27 11 12 16 15 6 113 113
3 of 5
27 CITATIONS 2020 3 5 7 3 City of Solvang Recap 8 2 1 5 3 2 21 6 66 66 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Totals YTD DUI ARRESTS 2023 4 0 0 0 0 0 0 0 0 0 0 0 4 4
DUI ARRESTS 2022 1 1 1 2 5 3 2 1 4 0 2 2 24 24
DUI ARRESTS 2021 1 3 0 1 2 2 2 2 1 1 4 3 22 22
DUI ARRESTS 2020 1 0 2 0 1 0 3 2 1 4 1 6 21 21
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Totals YTD TOWED VEHICLES 2023 1 0 0 0 0 0 0 0 0 0 0 0 1 1
TOWED VEHICLES 2022 0 0 0 2 0 0 1 1 0 0 0 0 4 4
TOWED VEHICLES 2021 1 0 0 0 0 1 0 0 1 2 1 1 7 7
TOWED VEHICLES 2020 0 2 0 0 1 1 0 1 1 1 2 0 9 9
ARRESTS Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Totals YTD FELONY 2023 2 2 0 0 0 0 0 0 0 0 0 0 4 4
FELONY 2022 2 4 4 2 5 0 1 3 1 5 3 2 32 32
FELONY 2021 1 4 4 3 6 0 6 6 3 4 8 1 46 46
FELONY 2020 5 1 3 1 2 5 4 5 8 3 3 2 42 42
MISDEMEANOR 2022 13 8 0 0 0 0 0 0 0 0 0 0 21 21
MISDEMEANOR 2022 9 11 7 9 11 8 6 5 9 5 8 9 97 97
MISDEMEANOR 2021 13 7 7 15 14 13 18 16 13 5 18 5 144 144 MISDEMEANOR 2020 16 13 10 2 10 6 13 8 8 14 10 15 125 125 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Totals YTD CALLS FOR SERVICE 2023 280 294 0 0 0 0 0 0 0 0 0 0 574 574 CALLS FOR SERVICE 2022 332 309 353 351 419 437 388 393 404 413 391 356 4,546 4,546 CALLS FOR SERVICE 2021 290 337 395 400 401 430 553 452 413 433 428 353 4,885 4,885 CALLS FOR SERVICE 2020 442 390 363 256 396 384 399 470 431 402 378 370 4681 4681 REPORTS TAKEN 2023 42 31 0 0 0 0 0 0 0 0 0 0 73 73
REPORTS TAKEN 2022 40 41 47 47 56 37 37 44 46 31 50 32 508 508 REPORTS TAKEN 2021 45 39 41 57 55 45 47 60 46 51 56 27 569 569 REPORTS TAKEN 2020 51 46 35 22 46 36 51 51 39 51 50 48 526 526 Transient/Homeless Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Totals YTD 4 of 5
28 CALLS FOR SERVICE 2023 11 8 0 0 City of Solvang Recap 0 0 0 0 0 0 0 0 19 19 REPORTS TAKEN 3 3 0 0 0 0 0 0 0 0 0 0 6 6
ARRESTS MADE 0 3 0 0 0 0 0 0 0 0 0 0 3 3
CALLS FOR SERVICE 2022 9 5 3 3 16 8 5 6 5 11 6 10 87 87 REPORTS TAKEN 6 2 0 3 9 1 2 2 1 3 3 7 39 39
ARRESTS MADE 2 1 0 2 3 0 2 2 1 3 2 2 20 20
Detective Tracking Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Totals YTD 2023 New Cases Forwarded to
Investigations 8 20 0 0 0 0 0 0 0 0 0 0 28 28
2023 Cases Suspended 0 0 0 0 0 0 0 0 0 0 0 0 0 0
2023 Cases Assigned 0 1 0 0 0 0 0 0 0 0 0 0 1 1
2023 Cases Closed by Arrest 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2023 Cases Closed by Other 11 22 0 0 0 0 0 0 0 0 0 0 33 33 2023 Submitted for Complaint 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2023 Current Active Cases 4 4 0 0 0 0 0 0 0 0 0 0 8 8
2022 New Cases Forwarded to
Investigations 11 10 14 8 4 12 10 9 17 10 9 11 125 125
2022 Cases Suspended 0 0 0 0 0 0 0 0 0 0 0 0 0 0
2022 Cases Assigned 1 0 0 1 0 0 2 0 0 0 1 1 6 6
2022 Cases Closed by Arrest 0 0 0 0 4 1 0 0 0 0 0 0 5 5 2022 Cases Closed by Other 9 10 15 7 0 11 8 10 17 10 0 9 106 106 2022 Submitted for Complaint 1 0 0 0 0 0 0 0 0 0 0 0 1 1 2022 Current Active Cases 7 7 6 7 7 7 8 7 7 6 7 7 83 83 5 of 5
29 CITY COUNCIL STAFF REPORT
AGENDA ITEM 4.d
Meeting Date: March 27, 2023
SUBJECT: Accept as Complete the Second Street Drainage and Lot 5 Improvements CP2022-01 with V. Lopez Jr & Sons Inc, and authorize the City Manager to execute and record the Notice of Completion on behalf of the City.

PREPARED BY: Rodger Olds, Public Works Director/City Engineer DISCUSSION:

The Second Street Drainage and Lot 5 Improvement Project was the second phase of a project that improved the drainage capacity from Mission Drive near Parking Lot 2. It included the installation of an additional storm drain and storm drain manholes in Second Street between Copenhagen Drive through Oak Street and terminating within Lot 5.

Staff coordinated and negotiated with the contractor substantial changes in the completion of the project. These negotiated Value Engineered changes resulted in a project that fulfills the City’s need for an upgraded storm drain system, provided improvements to the City Parking Lot 5, and accomplished other opportunity improvements that were planned and approved in the 2022/23 Capital Improvement Program. This resulted in substantial cost savings to the City.

The opportunity improvements included the installation of one (1) new water valve, replacement of three (3) existing water valves, and the installation of a storm drain lateral and other drainage improvements to the Annex property to relieve routine flooding in the building.

Additional changes to the contract included items requested by the City that were not in the original contract, but necessary to provide a complete and operational facility. Some examples of these changes were the new wood fence along the top of the new retaining wall which provides screening and safety, and the new solar powered safety and security lighting.

Contract change order No. 1 addressed the difference between the bid quantities and the actual quantities installed by the contractor as well as all of the additional work requested by the City.

Inspection and project oversight was completed by staff in-house. The only additional cost for special inspection was the testing of the concrete strength for the 12-foot-high block wall placed along the southwest corner of Lot 5. It was necessary to confirm adequate strength prior to backfilling the wall.

The project is substantially complete. The Notice of Completion will allow the City to close the project and release retained funds to the contractor.

ALTERNATIVES:

City Council could decide to not authorize the approval of the Notice of Completion. The work including all additional work has been completed by the contractor. This alternative would force the contractor to pursue other methods to collect payment for the retained funds held by the City. 30 FISCAL IMPACT:

The following is a breakdown of the actual costs to deliver the project:

ACTUAL PROJECT COSTS
Item Description Original
Estimate Actual Cost Change
Base Bid $ 912,593.00 $652,667.46 - $259,925.54
Contingency 10% $ 91,260.00 $ -0- - $ 91,260.00
Special Inspection and Oversite $ 46,000.00 $ 1,450.00 -$ 44,550.00 Total Project Costs $1,049,853.00 $654,117.46 -$ 395,735.54 PROJECT FUNDING Original Actual Change
General Fund Project Contribution $ 500,000.00 $360,009.50 -$ 139,990.50 General Fund (Annex Drainage CIP) $ 0.00 $ 14,704.09 $ 14,704.09 Measure A Contribution Drainage $ 549,853.00 $250,000.00 -$ 299,853.00 Measure A Contribution Road Repairs $ 0.00 $ 7,566.87 $ 7,566.87 Water Fund Contribution (New Valves) $ 0.00 $ 21,837.00 $ 21,837.00 Total Project Funding $1,049,853.00 $654,117.46 -$ 395,735.54 The funding listed above shows the approved Capital Improvement Program (CIP) budget designated for this project and additional funding from the approved budget to accomplish additional work. The total budgetary savings realized were $299,853.00 of Measure A Program Funds and $139,990.50 of General Funds.

ATTACHMENTS:

A – Notice of Completion
B – Contract Change Order No. 1
31 RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO:

City of Solvang
1644 Oak Street
Solvang, CA 93463
NO FEE PER GOVERNMENT CODE 27383

NOTICE OF COMPLETION
Notice is hereby given that:

1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described.

2. The full name of the owner is City of Solvang.

3. The full address of the owner is 1644 Oak Street, Solvang CA 93463.

4. The nature of the interest or estate of the owner is; in fee.

5. A work of improvement on the property hereinafter described was substantially completed.

The project name is SECOND STREET DRAINAGE AND LOT 5 IMPROVEMENTS CP2022-01. The work completed is described as follows:

The project scope includes the installation of 36-inch storm drain and storm drain manholes in Second Street between Copenhagen Drive through Oak Street and terminating withing Lot 5.

The project also includes stormwater trash capture and diversion structures, retaining walls, and site improvements to the City owned Lot 5.

6. The name of the contractor for such work of improvement was V. Lopez Jr. & Sons General Engineering Contractor.

7. The property on which said work of improvement was completed on several City Streets throughout the City of Solvang, County of Santa Barbara, State of California.

Dated: February 24. 2023
Rodger A. Olds, PE, Public Works Director, City of Solvang ____________________________________________________________________________________

VERIFICATION
I, the undersigned state: I am the Acting City Manager of the declarant of the foregoing Notice of Completion; I have read said Notice of Completion and know the contents thereof is true of my own knowledge. I declare under penalty of perjury that the foregoing is true and correct.

Executed on March 27, 2023, at Solvang, California
___________________________________________
Brad Vidro, Interim City Manager, City of Solvang
Accepted by the Solvang City Council on March 27, 2023
(Date Accepted)
32 CITY OF SOLVANG CP 2022-01
REV 110105 CHANGE ORDER NO. 1
CHANGE ORDER NO. 1
Project Name: Second Street Drainage and Lot 5 Improvements CP2022-01 City of Solvang Project No. CP2022-01
Contract Start Date: August 22, 2022
Original Contract Completion Date: November 17, 2022
CONTRACTOR:Roy V. Lopex Jr. & Sons
1625 East Donovan Road
Santa Maria, CA 93454
This contract change order rectifies the differences between the bid quantities and the actual quantities installed by the contractor and agreed upon changes to the listed bid items. This change order also adds work scope related to additional traffic control efforts requested by Owner as shown in the attached Detailed Schedule of Project Pay Items.

Attachments: CCO1 - Detailed Schedule of Project Pay Items

CHANGE TO CONTRACT PRICE
Original Contract Price: $ 912,593.00
The Contract Price due to this Change Order will be decreased by: $ ( 259,925.54) The new Contract Price due to this Change Order will be: $ 652,667.46

CHANGE TO CONTRACT TIME
The Contract Time will be increased by 64 working days.

The date for completion of all work under the contract will be February 24, 2023.

APPROVALS REQUIRED
To be effective, this Change Order must be approved by the City of Solvang.

Recommended by: _________________________________________ Date: _______________ City Engineer
Approved/Ordered by: ______________________________________ Date: _______________ City Manager
Accepted by: ____________________________________________ _ Date: _______________ Vince Lopez III, President
V. Lopez Jr. & Sons
DocuSign Envelope ID: 13A25B45- 3A69- 4B58-B2F8-A8CB178A6A13 3/ 8/ 2023
brad Vidro
Rodger Olds
3/ 9/ 2023
3/ 8/ 2023
33 Attachment A
ITEM
NO. DESCRIPTION
Unit of
Measure Unit Price
Bid
Quantity Bid Price
Installed
Quantities Actual Price Delta
1 Mobilization ( and Demobilization) LS $ 16,240. 00 1 $ 16,240. 00 1 $ 16,240. 00 -$ 2 Stormwater Management LS $ 2,800.00 1 $ 2,800.00 1 $ 2,800. 00 -$ 3 Temporary Traffic Control LS $ 40,000. 00 1 $ 40,000. 00 1 $ 40,000. 00 -$ 4 Survey & Construction Staking LS $ 10,909. 00 1 $ 10,909. 00 1 $ 10,909. 00 -$ 5 Potholing EA $ 560.00 15 $ 8,400.00 17 $ 9,520. 00 1,120.00$ 6 Clearing and Grubbing at Parking Lot 5 LS $ 11,000. 00 1 $ 11,000. 00 1 $ 11,000. 00 -$ 7 18-inch HP Storm Drain Pipe in Open Trench LF $ 395.00 25 $ 9,875.00 0 $ - ( 9,875.00)$ 8 21-inch HP Storm Drain Pipe in Open Trench LF $ 1,554.00 5 $ 7,770.00 0 $ - ( 7,770.00)$ 9 36-inch HP Storm Drain Pipe in Open Trench LF $ 351.00 647 $ 227,097. 00 0 $ - ( 227,097.00)$ 10 36-inch RCP Storm Drain Pipe in Open Trench LF $ 534.00 150 $ 80,100. 00 0 $ - ( 80,100.00)$ 11 60-inch Diameter Storm Drain Manhole No. 1 EA $ 23,705. 00 1 $ 23,705. 00 1 $ 23,705. 00 -$ 12 60-inch Diameter Storm Drain Manhole No. 2 EA $ 23,705. 00 1 $ 23,705. 00 1 $ 23,705. 00 -$ 13 60-inch Diameter Storm Drain Manhole No. 3 EA $ 23,929. 00 1 $ 23,929. 00 2 $ 47,858. 00 23,929.00$ 14 Pre-Cast Concrete Diversion Structure with CIP Wall/ Weir LS $ 63,526. 00 1 $ 63,526. 00 0 $ - ( 63,526.00)$ 15 Pre-Cast Concrete Trash Capture Structure LS $ 136,853. 00 1 $ 136,853. 00 0 $ - ( 136,853.00)$ 16 Structural Concrete Retaining Wall CY $ 1,400.00 70 $ 98,000. 00 0 $ - ( 98,000.00)$ 17 Earthwork and Site Grading at Parking Lot 5 LS $ 14,616. 00 1 $ 14,616. 00 1 $ 14,616. 00 -$ 18 Class 2 Aggregate Base ( 6-in depth) at Parking Lot 5 CY $ 41.00 260 $ 10,660. 00 260 $ 10,660. 00 -$ 19 Concrete Retaining Curb LF $ 49.00 70 $ 3,430.00 70 $ 3,430. 00 -$ 20 Metal Hand Railing LF $ 253.00 102 $ 25,806. 00 0 $ - ( 25,806.00)$ 21 Rip- Rap Channel Rock Slope Protection ( RSP) LS $ 12,114. 00 1 $ 12,114. 00 1 $ 12,114. 00 -$ 22 Commercial Concrete Driveway ( W=24-ft) EA $ 7,016.00 1 $ 7,016.00 1 $ 7,016. 00 -$ 23 Storm Drain Abandonment, Demolition, Reconstruction per Plan Sheet No. 12
LS $ 40,573.00 1 $ 40,573.00 0 $ - ( 40,573.00)$
24 Traffic Striping LS $ 4,469.00 1 $ 4,469.00 1 $ 4,469. 00 -$ 25 Miscellaneous Work ( T& M Not to Exceed) LS $ 10,000. 00 1 $ 10,000. 00 0 $ - ( 10,000.00)$ TOTAL BASE BID $ 912,593.00 238,042.00$ ( 674,551.00)$

ADDITIONAL WORK ITEMS
9a 24" HP Stormdrain in Open Trench LF 191,488.76$
10a 36" RCP in Open Trench LF 634.00$ 33.00 20,922.00$
Extra Work Order No. 1 - Waterline Lowerings LS 70,029.00$ Splitface Retaining Wall LS 75,996.60$
6-foot Wood Fence on top of wall 200-LF LS 15,180.00$
Failed Trench Patch Work T&M 7,566.87$
Stormdrain Lateral to Annex. T&M 4,560.04$
Drill addition Weepholes T&M 2,193.77$
Rock Placement at Weep hols for Block Wall T&M 1,867.92$ Annex Building Drainage - Digout and install Pipe T&M 8,988.21$ 3/4" Rock Backfill of Trench around Annex Building T&M 1,155.84$ Install two Wood poles and solar area lights LS 14,676.45$ 414, 625. 46$
Total Contract Items 238,042.00$
Total Additional Work Items 414, 625. 46$
Final Contract Amount 652,667.46$
CITY OF SOLVANG - SECOND STREET AND Lot 5 DRAINAGE IMPROVEMENT PROJECT CCO1 - Detailed Schedule of Project Pay Items
DocuSign Envelope ID: 13A25B45- 3A69- 4B58-B2F8-A8CB178A6A13 34 CITY COUNCIL STAFF REPORT
Agenda Item: 4.e
Meeting Date: March 27, 2023
SUBJECT: Introduce for first reading by title only Ordinance No. 23-0364 an Ordinance of the City Council of the City of Solvang, California Amending Section 1- 11-2 of Chapter 11 (Conflict of Interest), Title 1 (Administration) and Adding a New Chapter 6 (Measure U Citizens’ Oversight Committee) to Title 2 (Boards and Commissions) thereby Codifying the Measure U Citizens’ Oversight Committee Established by Resolution No. 23-1207 pursuant to Ordinance No. 22-0363, a Transaction and Use Tax Ordinance.

PREPARED BY: Dave Fleishman, City Attorney
Chelsea O’Sullivan, Assistant City Attorney
DISCUSSION:

On June 27, 2022 the City Council adopted Resolution No. 22-1180 ordering a Transactions and Use Tax Ordinance (also known as Measure U) to be submitted to voters for approval in the November 8, 2022 General Municipal Election. Measure U provided for the imposition of a 1 cent sales tax to maintain funding for City of Solvang services. On November 8, 2022 voters approved Measure U in the General Municipal Election and thereby adopted Ordinance No. 22-0363.

Ordinance No. 22-0363 requires, among other provisions, that the City Council adopt a resolution establishing a Citizens’ Oversight Committee “to review the revenue and expenditures of funds” from the aforementioned tax and to set the Committee members’ terms, qualifications, duties and the scope of the committee. Measure U requires this resolution to be adopted by the operative date of Measure U, which is April 1, 2023. See codified Section 3-6-14 which is attached to this report.

On March 13, 2023, City Council adopted Resolution No. 23-1207 establishing the Citizens’ Oversight Committee and adopting rules of the Committee as required by Ordinance No. 22-0363. The Committee is designed to be an advisory body to the City Council on the revenue and expenditures of funds from the sales tax authorized by Ordinance No. 22-0363 and will have no independent authority to direct the expenditure of funds from the sales tax. Duties of the Committee include providing recommendations to the City Council on Measure U expenditures. The Committee is proposed to be made up of five (5) members serving without compensation, and because it is formed by formal action of the City Council, it is subject to the Brown Act.

Although Ordinance No. 22-0363 requires the Measure U Oversight Committee to be created by resolution, staff recommends adopting an ordinance adding the Measure U committee to the City’s municipal code to ensure consistency of codification of the City’s advisory bodies and to identify Measure U committee membership as a designated filing position for the conflict of interests purposes.

Codification is not required by Measure U, but having the committee in the municipal code will provide for more ready access to the information regarding the committee’s formation and duties. Measure U also does not require committee members to be designated filers. However, requiring members to file under the conflict of interest rules is consistent with other committees (such as the Design Review Committee) and improves transparency.

No substantive difference from the terms of Resolution 23-1207 is suggested or intended by the ordinance, other than making committee membership a designated filing position. Resolution 23-1207 established the Measure U Citizens’ Oversight Committee in compliance with Measure U’s April 1 35 deadline and the provisions of Ordinance No. 22-0363. The ordinance before the Council for introduction would codify the creation of the Measure U Citizens’ Oversight Committee in the municipal code and ensure Committee members comply with applicable conflict of interest rules.

ALTERNATIVES:

1. Modify Ordinance 23-0364

2. Provide further direction to staff.

FISCAL IMPACT:

Adoption of the Ordinance may result in minor administrative costs for codification, but such costs are expected to be within existing budgetary limits.

ATTACHMENTS:

A – Ordinance 23-0364
B – Chapter 3-6
C – Resolution 23-1207
36 ORDINANCE NO. 23-0364

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOLVANG, CALIFORNIA AMENDING SECTION 1-11-2 OF CHAPTER 11 (CONFLICT OF INTEREST), TITLE 1 (ADMINISTRATION) AND ADDING A NEW CHAPTER 6 (MEASURE U CITIZENS’ OVERSIGHT COMMITTEE) TO TITLE 2 (BOARDS AND COMMISSIONS) THEREBY CODIFYING THE MEASURE U CITIZENS’ OVERSIGHT COMMITTEE ESTABLISHED BY RESOLUTION NO. 23-1207 PURSUANT TO ORDINANCE NO. 22- 0363, A TRANSACTION AND USE TAX ORDINANCE
WHEREAS, on June 27, 2022 the City Council adopted Resolution No. 22-1180 ordering a Transactions and Use Tax Ordinance (also known as Measure U) providing for the imposition of a 1 cent sales tax to maintain funding for City of Solvang services to be submitted to voters for approval in the November 8, 2022 General Municipal Election; and
WHEREAS, on November 8, 2022 voters approved Measure U in the General Municipal Election and thereby adopted Ordinance No. 22-0363, “An Ordinance of the City of Solvang California Imposing a Locally Controlled One Cent Transactions and Use (Sales) Tax to be Administered by the California Department of Tax and Fee Administration”; and WHEREAS, Ordinance No. 22-0363, as approved by voters, requires the City Council to adopt a resolution establishing a Citizens’ Oversight Committee “to review the revenue and expenditures of funds” from the aforementioned tax and to set the Committee members’ terms, qualifications, duties and the scope of the committee; and
WHEREAS, on March 13, 2023 by Resolution 23-1207, the City Council formed the Measure U Citizens’ Oversight Committee, but the Council wishes to memorialize the formation of the committee in the City’s municipal code by ordinance and to add committee membership as a designated filing position for conflicts of interest purposes.

NOW, THEREFORE, the people of the chartered City of Solvang do ordain as follows:

SECTION 1. The Recitals set forth above are true and correct and are adopted as findings in support of this Ordinance.

SECTION 2. The City Council hereby amends and restates Section 1-11-2.B to read as follows, with all other provisions of Section 1-11-2 remaining the same:

B. Designated positions are set forth below in this subsection. Each person filling a designated position, and any person filling a designated position on a temporary or acting basis for more than thirty (30) consecutive calendar days, shall disclose all of the information set forth on conflict of interest forms prescribed by the Fair Political Practice Commission.

Designated positions:

1. City clerk.

2. Administrative services director.

3. Planning/community development director.

4. Parks and recreation director.

5. Public works director/city engineer.

6. Utilities director.

7. Marketing and events manager.

Attachment A
37 8. Planning manager.

9. Tourism advisory committee members.

10. Design review committee members.

11. Measure U citizens’ oversight committee members

12. Consultants. Consultants shall disclose pursuant to this conflict of interest code, provided that the city manager may determine in writing that a particular consultant, although a designated position, is hired to perform a range of duties that is limited in scope and thus is not required to fully comply with the disclosure requirements in this section. Such written determination shall include a description of the consultant’s duties and, based upon that description, a statement of the extent of disclosure requirements. The city manager’s determination is a public record and shall be retained for public inspection.

SECTION 3. The City Council hereby adds Chapter 2-6 to Title 2 of the Solvang Municipal Code as follows:

Chapter 6 MEASURE U CITIZENS’ OVERSIGHT COMMITTEE
2-6-1 Purpose and Scope. The Measure U Citizens’ Oversight Committee is an advisory committee appointed by the City Council of the City of Solvang. The purpose of the Committee is to review the revenue and expenditure of funds from the tax established by Ordinance No. 22-0363 and to help ensure accountability to voters regarding such expenditures. 2-6-2 General Duties.

A. The Committee shall serve in an advisory capacity to the City Council and shall have no independent authority to expend or direct the expenditure of funds received by the City under Measure U.

B. The Committee may conduct hearings, review reports, request funding from the City Council for independent audits of Measure U funds, receive presentations, provide comments, make findings and recommendations and issue reports to the City Council related to implementation of Measure U and the expenditure of funds received under Measure U.

C. City staff shall provide administrative and technical support to the Committee. 2-6-3 Committee Membership and Administration
A. Membership. The Measure U Citizens’ Oversight Committee shall be comprised of five (5) members.

B. Appointment. Each City Council member shall appoint one (1) member of the Measure U Citizens’ Oversight Committee.

C. Term. Committee member terms shall be two (2) years. To ensure Committee membership turnover is staggered, the terms of the first Committee members appointed by the Mayor and the Mayor Pro-Tem shall be for one (1) year. All subsequent Committee members appointed by the Mayor and the Mayor Pro-Tem shall be for the regular term of two (2) years, or, if filling a vacancy, the remainder of the term.

D. Vacancies. Vacancies shall be filled by appointment by the City Council member making the original appointment for the unexpired portion of the term.

E. Removal. A member who is absent for three (3) consecutive meetings shall be removed without further action of the City Council and the vacancy filled as set forth in Section 4.F.

F. Compensation and Expenses. Members shall serve with no compensation, but they shall be reimbursed their reasonable expenses as allowed by applicable law, provided the City Council 38 allocates sufficient funding for such expenses.

G. Officers. Officers of Committee shall include the Chair and Vice-Chair. Each year, officers shall be elected by a majority vote of the members present at the first regular meeting of the Committee in a calendar year. The Vice-Chair shall serve as the Chair, pro tempore, when the Chair is absent.

H. Meetings. The inaugural meeting of the Committee shall be at a time and place set by City Council. Thereafter, the Committee shall meet twice annually at a time and place deemed appropriate by the majority of the Committee. At the discretion of the Chair, meetings may be rescheduled or cancelled. Meetings shall be called, noticed and conducted in compliance with the Ralph M. Brown Act as amended (Government Code Section 54950 et seq.).

I. Voting. Only appointed members who are present at a Committee meeting may make a motion, second a motion or vote upon a motion under consideration by the Committee. A motion shall pass if approved by a simple majority of the members present and voting at the meeting unless otherwise required. A quorum shall consist of a simple majority of Committee members (3 of 5 members). The Committee may only take action on items if a quorum of appointed members is present, except that if a quorum is not present, the present members may vote to adjourn the meeting.

J. Amendment of Duties. A majority of the City Council must approve any amendments to the Committee duties set forth herein. The Committee may, by majority vote of the Committee, recommend amendments the Committee’s duties for consideration by the City Council.

SECTION 4. The committee formed by this ordinance shall be the same committee formed by City Council Resolution 23-1207. No substantive difference in the committee’s duties or administration is intended by adoption of this ordinance. To the extent any differences exist between this ordinance and Resolution 23-1207, this ordinance shall prevail.

SECTION 5. If any section, subsection, sentence, clause or phrase of this ordinance is held to be invalid or unconstitutional by a decision of a court of competent jurisdiction or preempted by State or Federal legislation, such decision or legislation shall not affect the validity of the remaining provisions of this ordinance.

SECTION 6. This Ordinance has been reviewed for compliance with the California Environmental Quality Act (CEQA), and the CEQA guidelines, and the City’s environmental procedures, and has been found to be exempt pursuant to § 15061(b)(3) (general rule) of the CEQA Guidelines, because the City Council hereby finds with certainty that there is no possibility the passage of this Ordinance will have a significant effect on the environment.

SECTION 7. Solvang is a Charter City and has adopted its own rules for summarizing and posting ordinances once they are adopted. A summary of this ordinance will be prepared by the City Clerk. The summary will be posted in three locations after adoption as directed in the Solvang Municipal Code. A true and correct copy of the full ordinance together with a record of the vote of each council member shall be kept by the City Clerk.

PASSED, APPROVED, AND ADOPTED on this 10th day of April, 2023. __________________________________
Mark Infanti, Mayor
APPROVED AS TO FORM: ATTEST:
__________________________________ __________________________________ Dave Fleishman, City Attorney Annamarie Porter, City Clerk 39 STATE OF CALIFORNIA )
COUNTY OF SANTA BARBARA )ss

CITY OF SOLVANG )
I, Annamarie Porter, City Clerk of the City of Solvang, California do hereby certify that the foregoing Ordinance No. 22-0364 was duly introduced at a regular meeting of the City Council held on the 27th day of March, 2023, and was duly adopted at a regular meeting of said City Council held on the 10th day of April 2023, and thereafter signed and approved by the Mayor and attested by the City Clerk, and that said Ordinance was adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Annamarie Porter, City Clerk
40 Solvang, California Municipal Code
Title 3 MUNICIPAL TAXES
Chapter 6 LOCAL CONTROL AND ESSENTIAL SERVICES

MEASURE
3-6-1 Short title.
3-6-2 Operative date.
3-6-3 Purpose.
3-6-4 Contract with state.
3-6-5 Transactions tax rate.
3-6-6 Place of sale.
3-6-7 Use tax rate.
3-6-8 Adoption of provisions of state law.
3-6-9 Limitations on adoption of state law and collection of use taxes. 3-6-10 Permit not required.
3-6-11 Exemptions and exclusions.
3-6-12 Amendments.
3-6-13 Enjoining collection forbidden.
3-6-14 Citizens’ oversight committee.
3-6-1 Short title.

This chapter shall be known as “the City of Solvang Local Control and Essential Services Measure.” The city of Solvang hereinafter shall be called “city.” This chapter shall be applicable in the incorporated territory of the city. (Ord. 22-0363 § 1)
3-6-2 Operative date.

Attachment B
41 OPERATIVE DATE means the first day of the first calendar quarter commencing more than one hundred ten (110) days after the adoption of this chapter, the date of such adoption being as set forth below. (Ord. 22-0363 § 1)
3-6-3 Purpose.

This chapter is adopted to achieve the following, among other purposes, and directs that the provisions hereof be interpreted in order to accomplish those purposes:

A. To impose a retail transactions and use tax in accordance with the provisions of part 1.6 (commencing with section 7251) of division 2 of the Revenue and Taxation Code and section 7285.9 of part 1.7 of division 2, authorizing the city to adopt the tax ordinance codified in this chapter which shall be operative if a majority of the electors voting on the measure vote to approve the imposition of the tax at an election called for that purpose.

B. To adopt a retail transactions and use tax ordinance that incorporates provisions identical to those of the Sales and Use Tax Law of the State of California insofar as those provisions are not inconsistent with the requirements and limitations contained in part 1.6 of division 2 of the Revenue and Taxation Code.

C. To adopt a retail transactions and use tax ordinance that imposes a tax and provides a measure therefor that can be administered and collected by the California Department of Tax and Fee Administration in a manner that adapts itself as fully as practicable to, and requires the least possible deviation from, the existing statutory and administrative procedures followed by the California Department of Tax and Fee Administration in administering and collecting the California State Sales and Use Taxes.

D. To adopt a retail transactions and use tax ordinance that can be administered in a manner that will be, to the greatest degree possible, consistent with the provisions of part 1.6 of division 2 of the Revenue and Taxation Code, minimize the cost of collecting the transactions and use taxes, and at the same time, minimize the burden of record keeping upon persons subject to taxation under the provisions of this chapter. (Ord. 22-0363 § 1)
3-6-4 Contract with state.

Prior to the operative date, the city shall contract with the California Department of Tax and Fee Administration to perform all functions incident to the administration and operation of this transactions and use tax ordinance; provided, that if the city shall not have contracted with the California Department of Tax and Fee Administration prior to the operative date, it shall nevertheless so contract and in such a case the operative date shall be the first day of the first calendar quarter following the execution of such a contract. (Ord. 22-0363 § 1)
3-6-5 Transactions tax rate.
42 For the privilege of selling tangible personal property at retail, a tax is hereby imposed upon all retailers in the incorporated territory of the city at the rate of one percent (1.000%) of the gross receipts of any retailer from the sale of all tangible personal property sold at retail in said territory on and after the operative date of this chapter.
3-6-6 Place of sale.

For the purposes of this chapter, all retail sales are consummated at the place of business of the retailer unless the tangible personal property sold is delivered by the retailer or his/her agent to an outof-state destination or to a common carrier for delivery to an out-of-state destination. The gross receipts from such sales shall include delivery charges, when such charges are subject to the state sales and use tax, regardless of the place to which delivery is made. In the event a retailer has no permanent place of business in the state or has more than one (1) place of business, the place or places at which the retail sales are consummated shall be determined under rules and regulations to be prescribed and adopted by the California Department of Tax and Fee Administration. (Ord. 22-0363 § 1)
3-6-7 Use tax rate.

An excise tax is hereby imposed on the storage, use or other consumption in the city of tangible personal property purchased from any retailer on and after the operative date of the ordinance codified in this chapter for storage, use or other consumption in said territory at the rate of one percent (1.00%) of the sales price of the property. The sales price shall include delivery charges when such charges are subject to state sales or use tax regardless of the place to which delivery is made. (Ord. 22-0363 § 1)
3-6-8 Adoption of provisions of state law.

Except as otherwise provided in this chapter and except insofar as they are inconsistent with the provisions of part 1.6 of division 2 of the Revenue and Taxation Code, all of the provisions of part 1 (commencing with section 6001) of division 2 of the Revenue and Taxation Code are hereby adopted and made a part of this chapter as though fully set forth herein. (Ord. 22-0363 § 1) 3-6-9 Limitations on adoption of state law and collection of use taxes.

In adopting the provisions of part 1 of division 2 of the Revenue and Taxation Code:

A. Wherever the state of California is named or referred to as the taxing agency, the name of the city shall be substituted therefor. However, the substitution shall not be made when:

1. The word “state” is used as a part of the title of the State Controller, State Treasurer, State Treasury, or the Constitution of the State of California; 43 2. The result of that substitution would require action to be taken by or against this city or any agency, officer, or employee thereof rather than by or against the California Department of Tax and Fee Administration, in performing the functions incident to the administration or operation of this chapter.

3. In those sections, including, but not necessarily limited to, sections referring to the exterior boundaries of the state of California, where the result of the substitution would be to:
a. Provide an exemption from this tax with respect to certain sales, storage, use or other consumption of tangible personal property which would not otherwise be exempt from this tax while such sales, storage, use or other consumption remain subject to tax by the state under the provisions of part 1 of division 2 of the Revenue and Taxation Code, or b. Impose this tax with respect to certain sales, storage, use or other consumption of tangible personal property which would not be subject to tax by the state under said provisions of that code.

4. In section 6701, 6702 (except in the last sentence thereof), 6711, 6715, 6737, 6797 or 6828 of the Revenue and Taxation Code.

B. The word “city” shall be substituted for the word “state” in the phrase “retailer engaged in business in this state” in section 6203 and in the definition of that phrase in section 6203. (Ord. 22- 0363 § 1)
3-6-10 Permit not required.

If a seller’s permit has been issued to a retailer under section 6067 of the Revenue and Taxation Code, an additional transactor’s permit shall not be required by this chapter. 3-6-11 Exemptions and exclusions.

A. There shall be excluded from the measure of the transactions tax and the use tax the amount of any sales tax or use tax imposed by the state of California or by any city, city and county, or county pursuant to the Bradley-Burns Uniform Local Sales and Use Tax Law or the amount of any stateadministered transactions or use tax.

B. There are exempted from the computation of the amount of transactions tax the gross receipts from:

1. Sales of tangible personal property, other than fuel or petroleum products, to operators of aircraft to be used or consumed principally outside the county in which the sale is made and directly and exclusively in the use of such aircraft as common carriers of persons or property under the authority of the laws of this state, the United States, or any foreign government. 44 2. Sales of property to be used outside the city which is shipped to a point outside the city, pursuant to the contract of sale, by delivery to such point by the retailer or his/her agent, or by delivery by the retailer to a carrier for shipment to a consignee at such point. For the purposes of this paragraph, delivery to a point outside the city shall be satisfied:
a. With respect to vehicles (other than commercial vehicles) subject to registration pursuant to chapter 1 (commencing with section 4000) of division 3 of the Vehicle Code, aircraft licensed in compliance with section 21411 of the Public Utilities Code, and undocumented vessels registered under division 3.5 (commencing with section 9840) of the Vehicle Code by registration to an out-of-city address and by a declaration under penalty of perjury, signed by the buyer, stating that such address is, in fact, his or her principal place of residence; and
b. With respect to commercial vehicles, by registration to a place of business out-of-city and declaration under penalty of perjury, signed by the buyer, that the vehicle will be operated from that address.

3. The sale of tangible personal property if the seller is obligated to furnish the property for a fixed price pursuant to a contract entered into prior to the operative date of this chapter, in which case the tax rate shall be the rate in effect in the city prior to the operative date of this chapter.

4. A lease of tangible personal property which is a continuing sale of such property, for any period of time for which the lessor is obligated to lease the property for an amount fixed by the lease prior to the operative date of this chapter, in which case the tax rate shall be the rate in effect in the city prior to the operative date of this chapter.

5. For the purposes of subsections (B)(3) and (B)(4) of this section, the sale or lease of tangible personal property shall be deemed not to be obligated pursuant to a contract or lease for any period of time for which any party to the contract or lease has the unconditional right to terminate the contract or lease upon notice, whether or not such right is exercised.

C. There are exempted from the use tax imposed by this chapter, the storage, use or other consumption in this city of tangible personal property:

1. The gross receipts from the sale of which have been subject to a transactions tax under any state-administered transactions and use tax ordinance.

2. Other than fuel or petroleum products purchased by operators of aircraft and used or consumed by such operators directly and exclusively in the use of such aircraft as common carriers of persons or property for hire or compensation under a certificate of public convenience and necessity issued pursuant to the laws of this state, the United States, or any foreign government. This exemption is in addition to the exemptions provided in sections 6366 and 6366.1 of the Revenue and Taxation Code of the State of California.

3. If the purchaser is obligated to purchase the property for a fixed price pursuant to a contract entered into prior to the operative date of this chapter. 45 4. If the possession of, or the exercise of any right or power over, the tangible personal property arises under a lease which is a continuing purchase of such property for any period of time for which the lessee is obligated to lease the property for an amount fixed by a lease prior to the operative date of this chapter, in which case the tax rate shall be the rate in effect in the city prior to the operative date of this chapter.

5. For the purposes of subsections (C)(3) and (C)(4) of this section, storage, use, or other consumption, or possession of, or exercise of any right or power over, tangible personal property shall be deemed not to be obligated pursuant to a contract or lease for any period of time for which any party to the contract or lease has the unconditional right to terminate the contract or lease upon notice, whether or not such right is exercised.

6. Except as provided in subsection (C)(7) a retailer engaged in business in the city shall not be required to collect use tax from the purchaser of tangible personal property, unless the retailer ships or delivers the property into the city or participates within the city in making the sale of the property, including, but not limited to, soliciting or receiving the order, either directly or indirectly, at a place of business of the retailer in the city or through any representative, agent, canvasser, solicitor, subsidiary, or person in the city under the authority of the retailer.

7. “A retailer engaged in business in the city” shall also include any retailer of any of the following: vehicles subject to registration pursuant to chapter 1 (commencing with section 4000) of division 3 of the Vehicle Code, aircraft licensed in compliance with section 21411 of the Public Utilities Code, or undocumented vessels registered under division 3.5 (commencing with section 9840) of the Vehicle Code. That retailer shall be required to collect use tax from any purchaser who registers or licenses the vehicle, vessel, or aircraft at an address in the city.

D. Any person subject to use tax under this chapter may credit against that tax any transactions tax or reimbursement for transactions tax paid to a district imposing, or retailer liable for a transactions tax pursuant to part 1.6 of division 2 of the Revenue and Taxation Code with respect to the sale to the person of the property, the storage, use or other consumption of which is subject to the use tax. (Ord. 22-0363 § 1)
3-6-12 Amendments.

All amendments subsequent to the effective date of this chapter to part 1 of division 2 of the Revenue and Taxation Code relating to sales and use taxes and which are not inconsistent with part 1.6 and part 1.7 of division 2 of the Revenue and Taxation Code, and all amendments to part 1.6 and part 1.7 of division 2 of the Revenue and Taxation Code, shall automatically become a part of this chapter, provided however, that no such amendment shall operate so as to affect the rate of tax imposed by this chapter. (Ord. 22-0363 § 1)
3-6-13 Enjoining collection forbidden.
46 No injunction or writ of mandate or other legal or equitable process shall issue in any suit, action or proceeding in any court against the state or the city, or against any officer of the state or the city, to prevent or enjoin the collection under this chapter, or part 1.6 of division 2 of the Revenue and Taxation Code, of any tax or any amount of tax required to be collected. (Ord. 22-0363 § 1) 3-6-14 Citizens’ oversight committee.

Although not otherwise required by law, the city council shall, by resolution adopted before the operative date of this chapter, establish a citizens’ oversight committee to review the revenue and expenditure of funds from the tax adopted by this chapter. The members’ terms and qualifications, and duties and scope of the committee, shall be as established by the resolution. (Ord. 22-0363 § 1) Contact:

City Clerk: 805-688-5575
Published by Quality Code Publishing, Seattle, WA. By using this site, you agree to the terms of use. 47 R 2023-12-1207 Establishing Citizens Oversight Committee RESOLUTION NO. 23-1207

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOLVANG, CALIFORNIA ESTABLISHING A CITIZENS’ OVERSIGHT COMMITTEE PURSUANT TO ORDINANCE NO. 22- 0363, A TRANSACTION AND USE TAX ORDINANCE
WHEREAS, on June 27, 2022 the City Council adopted Resolution No. 22-1180 ordering a Transactions and Use Tax Ordinance (also known as Measure U) providing for the imposition of a 1 cent sales tax to maintain funding for City of Solvang services to be submitted to voters for approval in the November 8, 2022 General Municipal Election; and
WHEREAS, on November 8, 2022 voters approved Measure U in the General Municipal Election and thereby adopted Ordinance No. 22-0363, “An Ordinance of the City of Solvang California Imposing a Locally Controlled One Cent Transactions and Use (Sales) Tax to be Administered by the California Department of Tax and Fee Administration”; and WHEREAS, Ordinance No. 22-0363, as approved by voters, requires the City Council to adopt a resolution establishing a Citizens’ Oversight Committee “to review the revenue and expenditures of funds” from the aforementioned tax and to set the Committee members’ terms, qualifications, duties and the scope of the committee.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SOLVANG DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The Recitals set forth above are true and correct and are adopted as findings in support of this Resolution.

SECTION 2. The City Council hereby establishes the Measure U Citizens’ Oversight Committee and adopts the following rules applicable to said Committee:

A. Purpose and Scope. The Measure U Citizens’ Oversight Committee is an advisory committee appointed by the City Council of the City of Solvang. The purpose of the Committee is to review the revenue and expenditure of funds from the tax established by Ordinance No. 22- 0363 and to help ensure accountability to voters regarding such expenditures.

B. General Duties.

1. The Committee shall serve in an advisory capacity to the City Council and shall have no independent authority to expend or direct the expenditure of funds received by the City under Measure U.

2. The Committee may collect and hold hearings, review reports, request funding from the City Council for independent audits of Measure U funds, receive presentations, provide comments, make findings and recommendations and issue reports to the City Council related to implementation of Measure U and the expenditure of funds received under Measure U.

3. City staff shall provide administrative and technical support to the Committee.

C. Membership. The Measure U Citizens’ Oversight Committee shall be comprised of five (5) members.

D. Appointment. Each City Council member shall appoint one (1) member of the Measure U Citizens’ Oversight Committee.

E. Term. Committee member terms shall be two (2) years. To ensure Committee membership turn-over is staggered, the terms of the first Committee members appointed by the Mayor and the Mayor Pro-Tem shall be for one (1) year. All subsequent Committee members appointed by the Mayor and the Mayor Pro-Tem shall be for the regular term of two (2) years, or, if filling a vacancy, the remainder of the term.

DocuSign Envelope ID: 54743F55-A624-4635-A2AF-5A457F01BCA4 Attachment C
48 R 2023-12-1207 Establishing Citizens Oversight Committee F. Vacancies. Vacancies shall be filled by appointment by the City Council member making the original appointment for the unexpired portion of the term.

G. Removal. A member who is absent for three (3) consecutive meetings shall be removed without further action of the City Council and the vacancy filled as set forth in Section 4.F.

H. Compensation and Expenses. Members shall serve with no compensation, but they shall be reimbursed their reasonable expenses as allowed by applicable law, provided the City Council allocates sufficient funding for such expenses.

I. Officers. Officers of Committee shall include the Chair and Vice-Chair. Each year, officers shall be elected by a majority vote of the members present at the first regular meeting of the Committee in a calendar year. The Vice-Chair shall serve as the Chair, pro tempore, when the Chair is absent.

J. Meetings. The inaugural meeting of the Committee shall be at a time and place set by City Council. Thereafter, the Committee shall meet twice annually at a time and place deemed appropriate by the majority of the Committee. At the discretion of the Chair, meetings may be rescheduled or cancelled. Meetings shall be called, noticed and conducted in compliance with the Ralph M. Brown Act as amended (Government Code Section 54950 et seq.).

K. Voting. Only appointed members who are present at a Committee meeting may make a motion, second a motion or vote upon a motion under consideration by the Committee. A motion shall pass if approved by a simple majority of the members present and voting at the meeting unless otherwise required. A quorum shall consist of a simple majority of Committee members (3 of 5 members). The Committee may only take action on items if a quorum of appointed members is present, except that if a quorum is not present, the present members may vote to adjourn the meeting.

L. Amendment of Duties. A majority of the City Council must approve any amendments to the Committee duties set forth herein. The Committee may, by majority vote of the Committee, recommend amendments the Committee’s duties for consideration by the City Council.

SECTION 3. This Resolution is effective immediately upon adoption.

SECTION 4. The City Clerk shall certify to the passage and adoption of this Resolution and shall cause a certified copy to be filed in the book of original resolutions.

PASSED, APPROVED AND ADOPTED this 13th day of March, 2023 __________________________________
Mark Infanti, Mayor
APPROVED AS TO FORM: ATTEST:
__________________________________ __________________________________ Dave Fleishman, City Attorney Annamarie Porter, City Clerk DocuSign Envelope ID: 54743F55-A624-4635-A2AF-5A457F01BCA4 49 R 2023-12-1207 Establishing Citizens Oversight Committee

STATE OF CALIFORNIA )
COUNTY OF SANTA BARBARA )ss

CITY OF SOLVANG )
I, Annamarie Porter, City Clerk of the City of Solvang, California do hereby certify that Resolution No. 23-1207 was passed and adopted by the City Council of the City of Solvang at a regular meeting of said City Council held on the 13th day of March, 2023, and thereafter signed and approved by the Mayor and attested by the City Clerk, and that said resolution was adopted by the following vote:

AYES: BROWN, CLARKE, INFANTI, C. ORONA, E. ORONA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
________________________________
Annamarie Porter, City Clerk
DocuSign Envelope ID: 54743F55-A624-4635-A2AF-5A457F01BCA4 50 CITY COUNCIL STAFF REPORT
AGENDA ITEM 4.f
Meeting Date: March 27, 2023
SUBJECT: Adopt Resolution No. 23-1210 Approving the 2023 SYVT Title VI Program Update
PREPARED BY: Rodger A. Olds, Public Works Director/City Engineer DISCUSSION:

As a recipient of federal transportation funding, the City of Solvang is required to update its Title VI Program (Plan) every three years. This activity pertains to the City’s role as administrator of the Santa Ynez Valley Transit (SYVT) program.

The Title VI Program reviews the practices and operations of SYVT for compliance with Title VI of the Civil Rights Act of 1964. The Plan which is being proposed for City Council adoption was prepared in accordance with Federal Transit Administration (FTA) Circular 4702.1B dated October 1, 2012.

Title VI of the Civil Rights Act states: “No person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance.” SYVT provides both fixed-route and paratransit services. The fixed-route service is open to the general public across all service days and hours. The paratransit service (aka dial-a-ride) is open to eligible persons Monday through Saturday, and to the general public on Sunday. SYVT’s paratransit eligibility criteria conforms with Title VI as well as the Americans with Disabilities Act (ADA) of 1990.

In preparing the 2023 update of the City’s Title VI Plan, the City’s transit consultant (Moore & Associates, Inc.) confirmed the Plan includes the required Title VI assurances as well as notification of protections afforded by Title VI. The assessment verified the City adheres to the requirement to collect and report demographic data, has an appropriate service monitoring process in place, and conducts the notification/outreach required specific to service and/or fare changes with respect to possible effect on minority and low-income individuals specific to the SYVT program. Lastly, all SYVT revenue vehicles (i.e., buses) include interior noticing (English and Spanish) regarding access to Title VI information as well as the stipulated complaint process.

ALTERNATIVES:

City Council could choose not to approve the resolution. However, the requested adoption of the 2023 Title VI Plan update is a required action to ensure continued federal transportation funding eligibility.

FISCAL IMPACT:

The adoption of the 2023 Title VI Plan update would be cost-neutral. Failure to adopt the plan could jeopardize future federal transportation funding.

ATTACHMENTS:

A. Resolution 23-1210
B. 2023 SYVT Title VI Plan Update
51 RESOLUTION NO. 23 -1210

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOLVANG, CALIFORNIA

APPROVING & ADOPTING THE TITLE VI PROGRAM UPDATE FOR THE

SANTA YNEZ VALLEY TRANSIT SYSTEM
WHEREAS, the City of Solvang as the administrating agency for the Santa Ynez Valley Transit (SYVT) system desires to comply with Title VI of the Civil Rights Act of 1964, including provisions detailed in U.S. Department of Transportation’s FTA Circular 4702.1B, “Title VI Requirements and Guidelines for Federal Transit Administration Recipients”; and WHEREAS, the Solvang City Council wishes to approve and adopt the Title VI Program Update (Plan), dated March 2023, developed for the City of Solvang and the Santa Ynez Valley Transit system to comply with necessary provisions of the Civil Rights Act; and WHEREAS, the Title VI Program Update establishes the role of Title VI Program Administrator to be fulfilled by the City of Solvang Public Works Director, or City Manager, or other designee as determined by the City Council; and
WHEREAS, the California Department of Transportation (Caltrans) has established a formal submittal deadline of March 31, 2023, and is currently completing review of the SYVT Title VI Program Update.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SOLVANG DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The Solvang City Council does hereby approve and adopt the SYVT Title VI Program Update, dated March 2023, based upon approval as to form of the Final SYVT Title VI Program Update by the City Attorney, along with revisions as may be required by Caltrans, attached hereto and made a part of as Exhibit “A”.

SECTION 2. The City of Solvang Public Works Director is authorized to implement components of the Title VI Program Update in order to meet federal requirements.

SECTION 3. The City of Solvang Public Works Director is authorized to implement policies that may be necessary to comply with subsequent revisions or interpretations to the Civil Rights Act.

SECTION 4. The Title VI Program Update may be revised and amended, under the direction of the Public Works Director, with revisions as may be required by Caltrans, and future revisions as may be required by the FTA.

SECTION 5. That this Resolution is effective immediately upon adoption.

SECTION 6 That the City Clerk shall certify to the passage and adoption of this Resolution and shall cause a certified copy to be filed in the book of original resolutions.

PASSED, APPROVED AND ADOPTED this 27th day of March, 2023. __________________________________
Mark Infanti, Mayor
APPROVED AS TO FORM: ATTEST:
__________________________________ __________________________________ Dave Fleishman, City Attorney Annamarie Porter, City Clerk Attachment A
52 STATE OF CALIFORNIA )
COUNTY OF SANTA BARBARA )ss

CITY OF SOLVANG )
I, Annamarie Porter, City Clerk of the City of Solvang, California do hereby certify that Resolution No. 23-1210 was passed and adopted by the City Council of the City of Solvang at a regular meeting of said City Council held on the 27th day of March, 2023, and thereafter signed and approved by the Mayor and attested by the City Clerk, and that said resolution was adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
________________________________
Annamarie Porter, City Clerk
53 2023 Title VI Program
Santa Ynez Valley Transit
March 2023
MOORE & ASSOCIATES, INC. Page i

SANTA YNEZ VALLEY TRANSIT
2023 Title VI Program
Developed March 2023
To be adopted by the City of Solvang City Council:

March 27, 2023
Prepared by
Moore & Associates, Inc.

Valencia, CA
Exhibit A
54 2023 Title VI Program
Santa Ynez Valley Transit
March 2023
MOORE & ASSOCIATES, INC. Page ii
Santa Ynez Valley Transit (SYVT) is a public transit program serving the general public within Solvang, Buellton, and the Santa Ynez Valley communities of Ballard, Los Olivos, and Santa Ynez in Santa Barbara County, California. SYVT was formed as a Joint Powers Agreement (JPA) between the City of Solvang, City of Buellton, and the County of Santa Barbara with the City of Solvang functioning as the program administrator.

This document was prepared by Moore & Associates, Inc., for the City of Solvang which serves as the administrator of the SYVT program. It has been adopted by the City of Solvang city council to comply with Title VI of the Civil Rights Act of 1964, including recent provisions detailed in U.S. Department of Transportation’s FTA Circular 4702.1B, “Title VI Requirement and Guidelines for Federal Transit Administration Recipients.”
55 2023 Title VI Program
Santa Ynez Valley Transit
March 2023
MOORE & ASSOCIATES, INC. Page iii

TABLE OF CONTENTS

1. Title VI Notice to the Public and Locations Where Displayed ......................1-1

2. Title VI Complaint Procedures and Form.....................................................2-1

3. List of Transit-Related Title VI Investigations, Complaints, and Lawsuits.....3-1

4. Public Participation Plan .............................................................................4-1 a. Summary of Completed Outreach Efforts .........................................4-4

5. Language Assistance Plan............................................................................5-1 a. Four Factor Analysis..........................................................................5-11

6. Membership of Non-Elected Committees and Councils..............................6-1

7. Subrecipient Monitoring and Schedule of Subrecipient Title VI Program Submissions ................................................................................................7-1

8. Title VI Equity Analysis ................................................................................8-1

9. City Council Adoption of SYVT Title VI Program Update ..............................9-1 Appendices

1. Fixed-Route Transit Provider Title VI Requirements....................................A-1

2. Survey Instruments.....................................................................................A-5 56 2023 Title VI Program
Santa Ynez Valley Transit
March 2023
MOORE & ASSOCIATES, INC. Page iv
Page intentionally blank.
57 2023 Title VI Program
Santa Ynez Valley Transit
March 2023
MOORE & ASSOCIATES, INC. Page v
Table of Exhibits
Exhibit 1.1 SYVT Title VI Notice to the Public (English)..........................................................1-2 Exhibit 1.2 SYVT Title VI Notice to the Public (Spanish).........................................................1-3 Exhibit 1.2 List of Locations Where Title VI Notice Is Posted.................................................1-4 Exhibit 2.1 Title VI Complaint Form (English) ........................................................................2-3 Exhibit 2.2 Title VI Complaint Form (Spanish) .......................................................................2-5 Exhibit 2.3 Title VI Complaint Procedures (English)...............................................................2-7 Exhibit 2.4 Title VI Complaint Procedures (Spanish)..............................................................2-9 Exhibit 3.1 Title VI Investigations, Lawsuits and Complaints Summary Table ........................3-1 Exhibit 5.1 SYVT Fleet List.....................................................................................................5-2 Exhibit 5.2 Racial Breakdown of Total Population of Service Area.........................................5-3 Exhibit 5.3 Languages Spoken at Home ................................................................................5-4 Exhibit 5.4 Languages Spoken at Home (for Persons Age 5+) By Community ........................5-5 Exhibit 5.5 Total Population by Census Block Group .............................................................5-6 Exhibit 5.6 Hispanic/Latino Population by Census Block Group.............................................5-7 Exhibit 5.7 Spanish-Speaking Population by Census Block Group..........................................5-8 Exhibit 5.8 School English Learner (EL) Population................................................................5-9 Exhibit 5.9 Implementation Plan...........................................................................................5-16 Exhibit 6.1 Sample Non-Elected Committee Membership Table ...........................................6-1 Exhibit 9.1 City of Solvang Adopting Resolution....................................................................9-2 Appendices
Exhibit A.1.1 SYVT Service Area Map ....................................................................................A-3 Exhibit A.2.1 2022 Community Survey Instruments..............................................................A-6 Exhibit A.2.2 2022 Stakeholder Survey Instruments .............................................................A-8 58 2023 Title VI Program
Santa Ynez Valley Transit
March 2023
MOORE & ASSOCIATES, INC. Page vi
Page intentionally blank.
59 2023 Title VI Program
Santa Ynez Valley Transit
March 2023
MOORE & ASSOCIATES, INC. PAGE 1-1
SECTION 1: TITLE VI NOTICE TO THE PUBLIC AND LOCATIONS

WHERE DISPLAYED
60 2023 Title VI Program
Santa Ynez Valley Transit
March 2023
MOORE & ASSOCIATES, INC. PAGE 1-2
Exhibit 1.1 SYVT Title VI Notice to the Public (English) 61 2023 Title VI Program
Santa Ynez Valley Transit
March 2023
MOORE & ASSOCIATES, INC. PAGE 1-3
Exhibit 1.2 SYVT Title VI Notice to the Public (Spanish) 62 2023 Title VI Program
Santa Ynez Valley Transit
March 2023
MOORE & ASSOCIATES, INC. PAGE 1-4

LIST OF LOCATIONS WHERE TITLE VI NOTICE IS POSTED
The SYVT Title VI Notice to the Public is currently posted at the following locations:

Exhibit 1.3 Locations Where Title VI Notice Is Posted
The SYVT Title VI Notice to the Public, Complaint Procedure/Form, and program information are also provided in English and Spanish on the SYVT website at www.syvt.com.

Location Name Address City / Community
SYVT Main Office 431 Second Street #9 Solvang, CA
City of Solvang City Hall 1644 Oak Street Solvang, CA
City of Buellton Public Works Department 107 West Highway 246 Buellton, CA Solvang Park 1600 Mission Drive Solvang, CA
Buellton Senior Center 164 West Highway 246 Buellton, CA Solvang Senior Center 1745 Mission Drive Solvang, CA
Revenue Vehicles ---- ----
Service Brochure ---- ----
SYVT Website www.syvt.com ----
595 Alamo Pintado Suite C
63 2023 Title VI Program
Santa Ynez Valley Transit
March 2023
MOORE & ASSOCIATES, INC. PAGE 3-1
SECTION 2 | TITLE VI COMPLAINT PROCEDURES AND FORM
Title VI Complaint Procedure
Any person who believes that he or she, individually, or as a member of any specific class of persons, has been subject to discrimination on the grounds of race, age, disability, religion, color, sex, or national origin with regard to any Santa Ynez Valley Transit (SYVT) transit service, program, or facility, may file a written complaint with the City of Solvang.

A complaint must be filed with 180 days after the date of the alleged discrimination, unless the time for filing is extended by the City.

All complaints alleging discrimination should be submitted in writing directly to the SYVT Title VI Program Administrator at the address listed below. The SYVT Title VI Program Administrator or his/her designee shall be responsible for overseeing investigations and responses to complaints of discrimination.

City of Solvang
Attn: SYVT Title VI Program Administrator
1644 Oak Street
Solvang, CA 93463
All complaints should be completed and submitted on the SYVT Title VI complaint form available online at www.syvt.com, by phone request at (805) 688-5452, or in person at the SYVT office located at 595 Alamo Pintado Rd, Suite C, Solvang, CA 93463. Additional accessible formats of the form are also available.

At a minimum, all complaints filed must provide the following information:

1. Complainant's name

2. Complainant's address

3. Complainant's phone number

4. Complainant's email

5. Detailed description of complaint/incident

6. Date of complaint/incident

7. Time of complaint/incident

8. Location of complaint/incident

9. Route number (if applicable)

10. Name(s) and contact information of witnesses (if applicable)

11. Any other information relevant to the complaint

12. Signature (with date) of person submitting complaint Complaints received with incomplete information may result in delayed investigations and responses. All complaints MUST be signed.

Within 10 business days of receiving the complaint, the SYVT Title VI Program Administrator (City of Solvang Public Works Director) will review to determine if the City of Solvang has jurisdiction. The 64 2023 Title VI Program
Santa Ynez Valley Transit
March 2023
MOORE & ASSOCIATES, INC. PAGE 3-2
complainant will receive an acknowledgement letter informing her/him whether the complaint will be investigated by the City.

If the complaint submitted is within the City’s jurisdiction and is complete, a case will be opened and a case number and investigator will be assigned.

If necessary an investigation will be conducted and completed within 30 days of the receipt of the formal complaint (30-Day Rule).
• If a time extension to the 30-Day Rule is required, the complainant will be notified in writing of the reason for the extension.

If additional information is required to resolve the case, the City may contact the complainant. The complainant has 10 business days from the date of the letter to send requested information to the Title VI Administrator investigator. If the investigator is not contacted by the complainant or does not receive the additional information within 10 business days, the City may administratively close the case.

A case may also be closed administratively if the complainant no longer wishes to pursue their case.

Following the investigation, the Title VI Administrator will issue one of two letters to the complainant:

1. Closure Letter; or

2. Letter of Finding (LOF).
• A Closure Letter summarizes the complaint allegations and will state that there was no Title VI violation and that the case will be closed.
• A Letter of Finding will summarize the complaint allegations and the investigation regarding the alleged incident. The LOF will also explain whether any disciplinary action, additional training of the staff member, or other action, will occur.

If the complainant is unsatisfied with the decision, they have 30 days from the date of the City’s Closure Letter or the Letter of Finding to appeal to the City of Solvang City Council or its designee. The complainant is entitled to review the denial, to present additional information and arguments, and to separation of functions (i.e. a decision by a person not involved with the initial decision to deny eligibility). The complainant is entitled to receive written notification of the decision of the appeal and the reasons for it.

The complainant may also file a complaint directly with the Federal Transit Administration, as follows:

Title VI Program Coordinator, FTA Office of Civil Rights, East Building, 5th Floor – TCR, 1200 New Jersey Ave., S.E., Washington, D.C. 20590.
65 2023 Title VI Program
Santa Ynez Valley Transit
March 2023
MOORE & ASSOCIATES, INC. PAGE 3-3
Exhibit 2.1 Title VI Complaint Form (English)
66 2023 Title VI Program
Santa Ynez Valley Transit
March 2023
MOORE & ASSOCIATES, INC. PAGE 3-4
67 2023 Title VI Program
Santa Ynez Valley Transit
March 2023
MOORE & ASSOCIATES, INC. PAGE 3-5
Exhibit 2.2 Title VI Complaint Form (Spanish)
68 2023 Title VI Program
Santa Ynez Valley Transit
March 2023
MOORE & ASSOCIATES, INC. PAGE 3-6
69 2023 Title VI Program
Santa Ynez Valley Transit
March 2023
MOORE & ASSOCIATES, INC. PAGE 3-7
Exhibit 2.3 Title VI Complaint Procedures (English)
70 2023 Title VI Program
Santa Ynez Valley Transit
March 2023
MOORE & ASSOCIATES, INC. PAGE 3-8
71 2023 Title VI Program
Santa Ynez Valley Transit
March 2023
MOORE & ASSOCIATES, INC. PAGE 3-9
Exhibit 2.4 Title VI Complaint Procedures (Spanish)
72 2023 Title VI Program
Santa Ynez Valley Transit
March 2023
MOORE & ASSOCIATES, INC. PAGE 3-10
73 2023 Title VI Program
Santa Ynez Valley Transit
March 2023
MOORE & ASSOCIATES, INC. PAGE 3-11
SECTION 3: LIST OF TRANSIT-RELATED TITLE VI INVESTIGATIONS,

COMPLAINTS, AND LAWSUITS
Per FTA Circular 4702.1B, “all recipients are required to prepare and maintain a list of any of the following that allege discrimination on the basis of race, color, or national origin”:
• Active investigations conducted by FTA and entities other than FTA, • Lawsuits, and
• Complaints naming the recipient (i.e., Santa Ynez Valley Transit and/or City of Solvang).

To date, neither the SYVT program nor the City of Solvang has been subject to any Title VI investigations, Title VI complaints, or Title VI lawsuits. Below is a matrix which will be utilized by City staff to internally track and report any and all future incidents.

Exhibit 3.1 Title VI Investigations, Lawsuits and Complaints Summary Table Case / Reference
Number
Date

MM/DD/YYYY
(Month/Day/Year)
Summary (Include basis of complaint:
race, color, or national origin) Current Status Action(s) Taken XXX
XXX
XXX
XXX
XXX
XXX
Lawsuits
Complaints
Active Investigations
74 2023 Title VI Program
Santa Ynez Valley Transit
March 2023
MOORE & ASSOCIATES, INC. PAGE 3-12
Page intentionally blank.
75 2023 Title VI Program
Santa Ynez Valley Transit
March 2023
MOORE & ASSOCIATES, INC. PAGE 4-1
SECTION 4: PUBLIC PARTICIPATION PLAN
Santa Ynez Valley Transit (SYVT) has developed this Public Participation plan as part of its Title VI Program.

Santa Ynez Valley Transit is committed to ensuring it provides equal and equitable access to its services throughout the Santa Ynez Valley in the safest and most cost-effective manner possible. Through a combination of input and insight from community residents, current and prospective riders, community stakeholders, and SYVT staff, the City of Solvang has enhanced its methodologies of reaching the public within its service area and will be able to further refine its strategies in the future.

APPROACH TO PUBLIC PARTICIPATION
The public participation process should be considered at the earliest stages of any SYVT project or service enhancement which may impact the surrounding communities, existing riders, and potential riders. As transit-related services and projects vary in scope and goals, the public participation process should be tailored to most effectively assist each. The following process outlines tools and strategies to ensure that public input is invited and all foreseeable impacts to the service area communities are considered.

SYVT has developed three prioritized categories of projects which guided the development of minimum public participation requirements. During the initial planning phase of each transit-related project or major service revisions, City of Solvang and SYVT staff will identify into which level the project falls and develop a tailored participation plan accordingly. At any time during a project’s development and/or implementation process, the project may be reclassified to a higher level if City of Solvang and SYVT staff deems appropriate. The levels of public participation are presented below.

Baseline – Routine service, route, schedule, and system enhancements and revisions. Also includes short-term projects (less than one year in duration) where potential impacts to SYVT and its customers should be considered during planning phases.

Examples include minor revisions to fixed-route schedules and minor route alignments or stop closures due to construction and/or events. Also includes updates to service branding and fare media and collateral.

Moderate – Projects involving a year or longer of development and/or implementation where impacts to existing and future riders must be considered.

Examples include development and implementation of new/expanded services, development of Short Range Transit Plans, Bus Stop Infrastructure Plans, Marketing Plans, and facility/storage construction projects, etc. Any project within this level to be conducted by a third-party (i.e., consultant or contractor) will include public participation requirements and criteria as part of the RFP process.

High – Projects involving multiple years of development and/or implementation where impacts to existing and future riders must be considered.

Examples include Comprehensive Operational Analyses, development and construction of transit center/facilities, transit system redesign (complete overhaul of existing system and operations), 76 2023 Title VI Program
Santa Ynez Valley Transit
March 2023
MOORE & ASSOCIATES, INC. PAGE 4-2
transition of administration of services, etc. Any project within this level to be conducted by a third-party (i.e., consultant or contractor) will include public participation requirements and criteria as part of the RFP process.

OUTREACH REQUIREMENTS AND ACTIVITIES
The following activities are intended to serve as guidelines for each level of outreach to ensure existing and future riders of SYVT services are provided with equal access and opportunity to participate in transit and transportation planning.

Baseline Level – Minimum Outreach
• Notices for public events may include car cards, posters, email blasts, media releases to local papers, and/or radio announcements as funding allows.
o Any notice for a public event will be posted at least one week prior to the event. • Notices may be posted at the SYVT office, onboard service vehicles, at bus stops/shelters as deemed appropriate, and at key community centers with whom SYVT has a relationship. • Whenever possible, information regarding public participation opportunities will also be posted on the City of Solvang and/or SYVT website at least two weeks prior to a public event. • Comments will be accepted via public outreach events and by email, mail, and phone to ensure that all populations have the opportunity to participate.

Moderate Level – Minimum Outreach
• All applicable Baseline Level elements are included within Moderate Level projects. • Unique notices/fliers will be developed and posted a minimum of two weeks in advance for the following outreach activities (as deemed appropriate for each project):
o Focus group participation,
o Stakeholder discussions,
o Community surveying efforts, and
o Customer survey efforts.
• Where more than one workshop or meeting open to the public is planned, the workshops shall be scheduled throughout multiple day-parts (i.e., mornings, afternoons, and evenings) as funding and resources allow to maximize opportunity for participation. • Public participation events shall be held in central locations within walking distance of fixedroutes stops whenever feasible. • Materials may be developed specifically for public participation including FAQ sheets, presentation slides, newsletters, and media releases.

High Level – Minimum Outreach
• All applicable Baseline and Moderate Level elements are included within High Level projects. • SYVT shall conduct expanded outreach to community stakeholders and its JPA partners. • SYVT shall investigate the establishment of a transit-oriented committee to guide the development and implementation of the project and public participation. • SYVT shall expand regional entity participation, including but not limited to Santa Barbara County Association of Government (SBCAG), Santa Barbara Metropolitan Transit District (MTD), City of Lompoc Transit (COLT), and Santa Maria Area Transit (SMAT), by seeking comments and participation in project meetings and planning activities. 77 2023 Title VI Program
Santa Ynez Valley Transit
March 2023
MOORE & ASSOCIATES, INC. PAGE 4-3
Currently, Spanish is the only quantifiable population within SYVT’s service area that is limited in English proficiency. SYVT will continue assessing the language needs of citizens in its service area through its Language Assistance Plan. Should another population with limited English proficiency reach or surpass population levels as defined by the FTA Title VI Circular (currently five percent of the total service area population or 1,000 persons, whichever is less), SYVT will reassess this element of its Title VI program and the strategies presented below.

OUTREACH METHODS FOR ENGAGING MINORITY AND LIMITED ENGLISH PROFICIENT

POPULATIONS
Baseline Level – Minimum Minority Outreach
• Notices will be bilingual or Spanish-language notices will be developed and posted alongside English notices.
• Spanish-language notices will be posted on all revenue vehicles and at bus shelters that have been identified as key destinations of Limited English Populations (LEP), if such information exists. • Event information on the SYVT website will be posted in English and Spanish. • SYVT will distribute event information to community groups and agencies that work with LEP populations, if such contacts exist.
• Spanish interpretation or translation at any public meetings or workshop will be provided by SYVT staff as is possible.
• When it is deemed appropriate or necessary, SYVT will ensure non-English-language interpretation in additional languages is made available.

Moderate Level – Minimum Minority Outreach
• All applicable Baseline Level elements are included within Moderate Level projects. • SYVT will continue cultivating relationships with community agencies that serve LEP populations. • Public outreach events may include attending existing community meetings and gatherings, such as school meetings, farmers markets, faith-based events, and other community activities, in order to invite participation from LEP populations who are not likely to attend SYVT-hosted public events.

High Level – Minimum Minority Outreach
• All applicable Baseline and Moderate Level elements are included within High Level projects.
• Translated notices will be sent to Spanish-language magazine, newspapers, and/or radio stations as they are identified.
• SYVT will ensure that non-English-language interpretation will be available at any public meeting or workshop associated with a High Level project as deemed appropriate and necessary.
78 2023 Title VI Program
Santa Ynez Valley Transit
March 2023
MOORE & ASSOCIATES, INC. PAGE 4-4
4A. SUMMARY OF COMPLETED OUTREACH EFFORTS
The City of Solvang contracts with Moore & Associates, Inc. to assist in program administration and marketing/outreach efforts. There are two primary modes of outreach conducted with respect to the SYVT program, recurring and as-needed. Recurring outreach efforts focus on sustaining and developing long-term relationships with local organizations and communities, while as-needed outreach focuses on supporting and achieving near-term goals such as improving ridership and promoting service enhancements.

Recurring Outreach Efforts
• Library outreach – Regular visits and/or electronic delivery of service brochures, promotional campaign notices, and promotional materials to Solvang, Santa Ynez, and Los Olivos libraries. • Stuart C. Gildred Family YMCA outreach – Regular hosting of informational booths and delivery of service brochures, promotional campaign notices, and promotional materials. • Hospitality-centered outreach – SYVT contracts with a local vendor to supply local hotels and hospitality businesses with service brochures.
• Educational institutions – Regular communications and electronic delivery of service brochures, promotional campaign notices, and promotional materials. o Local elementary/middle schools
o Local high schools
o Allan Hancock College
• Media releases – Released regularly to local newspapers and media contacts. Releases are made more frequently if in conjunction with an event or promotional campaign. • Community event participation – SYVT participation ranges from direct involvement in the event (such as showcasing an SYVT vehicle in a parade) and distribution of promotional items and materials to assistance in promoting and coordinating events. • Info-post maintenance/updates – SYVT completes an inspection and assessment of all bus stop info-post units and displayed information on a regular basis. All info-post material is displayed in Spanish as well as English.
• Website maintenance/updates – SYVT routinely updates and refreshes graphics and/or content on the SYVT website to maintain relevance and enhance usability/mobile functionality.

Completed As-Needed Outreach Efforts
• System Changes – Occur as necessary after obtaining insight from SYVT staff, local stakeholders, and professional consultation.
o Policy Changes – Media releases are produced and distributed informing residents of the service area. The Rider’s Guide is updated and distributed throughout the service area and posted to the SYVT website.
o Schedule Changes – Promotional campaigns are developed and implemented in support of service changes. These typically include a media release, paid advertisements, onboard notices, brochure updates, notices posted at the SYVT main office, utility bill inserts, and updating of all bus stop info-posts.
o COVID-19 Response – SYVT conducted outreach during April-June 2020 to notify the community regarding changes to the service in response to the COVID-19 pandemic and 79 2023 Title VI Program
Santa Ynez Valley Transit
March 2023
MOORE & ASSOCIATES, INC. PAGE 4-5
resulting stay-at-home order. SYVT suspended its fixed-route service and provided general public dial-a-ride during that time, as well as suspended fare collection. o New Services/Seasonal Fares– Promotional campaigns (such as the Summer Youth Pass) are developed and implemented which include media releases, print/online advertisements, community outreach, onboard notices, notices posted at the SYVT main office, and updating of system service brochures (when needed). • Community Survey – in 2022 a service area-wide intercept survey was conducted to obtain insight on the service area population and demographics, perceptions on transit, and desired improvements. A total of 29 surveys were collected. An online survey was promoted via newspaper adverts, social media, project webpage, and community workshops. A response or participation incentive was offered (e.g., random drawing for a selection of VISA gift cards).

Information from the survey was factored into the recommendations presented in the 2022 Transit Development Plan.
• Fixed-route Survey – in 2022 a survey of fixed-route riders was conducted to gain insight into transit rider behavior, travel patterns, satisfaction, service perception, and demographics. A total of 29 surveys were collected. The transit customer engagement included two separate survey efforts. The first was conducted onboard the transit vehicles with the assistance of the drivers.

The drivers passed out envelopes encasing the surveys with prepaid envelopes enclosed for their convenience to riders as they boarded the buses. A second effort was conducted by a surveyor onboard the buses for a minimum of two days in early August. The survey was also available online via Survey Monkey. Information from the survey was factored into the recommendations presented in the 2022 Transit Development Plan.
• Stakeholder Survey – in 2022 a survey was distributed to 47 local stakeholders to gain insight into the transportation and mobility needs of populations represented by these stakeholders. Input from stakeholders was factored into the recommendations presented in the 2022 Transit Development Plan.
80 2023 Title VI Program
Santa Ynez Valley Transit
March 2023
MOORE & ASSOCIATES, INC. PAGE 4-6
Page intentionally blank.
81 2023 Title VI Program
Santa Ynez Valley Transit
March 2023
MOORE & ASSOCIATES, INC. PAGE 5-1
SECTION 5: LANGUAGE ASSISTANCE PLAN (LEP PLAN)
This Language Assistance Plan (LEP Plan) was developed concurrent with the Santa Ynez Valley Transit (SYVT) Title VI Program to ensure SYVT services are accessible to Limited English Proficient (LEP) individuals. Title VI of the 1964 Civil Right Act is one of two federal mandates that guarantee the provision of meaningful access to federally-funded services for LEP individuals:
• Title VI of the 1964 Civil Right Act prohibits federally-funded agencies from discriminating against individuals based on race, color, and national origin and includes meaningful access to LEP customers.
• President’s Executive Order 13166, “Improving Access to Services for Persons with Limited English Proficiency” (August 11, 2000), instructs federal agencies to improve access to services by mandating that any federally conducted or assisted programs of activities (e.g. recipients of federal funding) must provide meaningful access to LEP customers.

The SYVT Title VI Program was prepared in Spring 2023 in accordance with FTA Circular 4702.1B, Title VI Requirements and Guidelines for Federal Transit Administration Recipients, October 1, 2012.

The SYVT Title VI Program Administrator is:

Rodger Olds, Public Works Director
City of Solvang
1644 Oak Street
Solvang, CA 93463
(805) 688-5575
Email: [email protected]
Additional information regarding the SYVT Title VI Program is available at www.syvt.com.

SYVT SERVICE AREA AND SERVICES
The Santa Ynez Valley is located in California’s Santa Barbara County. It is an area primarily rural in character, home to wineries and agricultural properties as well as growing residential communities.

Sandwiched between the San Rafael and Santa Ynez mountain ranges, the Valley is accessible via three roadways: U.S. Highway 101 and State Routes 154 and 246. The Santa Ynez Valley includes the communities of Ballard and Los Olivos to the northeast, Santa Ynez to the east, Solvang in the center, and Buellton to the west.

The Santa Ynez Valley Census County Division (CCD) includes both incorporated and unincorporated communities. Solvang and Buellton are incorporated municipalities, while the communities of Santa Ynez (a Census Designated Place [CDP]), Los Olivos, and Ballard fall under the jurisdiction of the County. The City of Solvang is the managing partner of the Joint Power Agreement (JPA) that provides Santa Ynez Valley Transit. Program administration is shared by the City’s Public Works Director and a transit consultant. Day-to-day operation is provided through a contract with RATP Dev. 82 2023 Title VI Program
Santa Ynez Valley Transit
March 2023
MOORE & ASSOCIATES, INC. PAGE 5-2
Monday through Saturday, SYVT provides two fixed routes (Express Route and Los Olivos Loop) and a complementary demand-response service (Dial-A-Ride) which is also open to seniors age 60 and older. A total of four vehicles are typically operating during regular service hours which are 6:30 a.m. to 7:00 p.m.

On Sunday, SYVT provides a demand-response service open to the general public. Sunday service is provided by a single vehicle from 8:30 a.m. to 12:30 p.m. and from 1:00 p.m. to 4:00 p.m.

Exhibit 5.1 SYVT Fleet List
Vehicle # Year Make Model Mileage Seating +
Wheelchairs ADA Fuel Type
976 2016 Starcraft Allstar 215,692 16 + 2 Yes Gas
977 2016 Starcraft Allstar 204,365 16 + 2 Yes Gas
978 2018 Starcraft Allstar 140,473 16 + 2 Yes Gas
979 2018 Starcraft Allstar 147,985 16 + 2 Yes Gas
980 2019 Starcraft Allstar 97,269 16 + 2 Yes Gas
981 2019 Starcraft Allstar 87,609 16 + 2 Yes Gas
SYVT is headquartered in Solvang, with its office located at 595 Alamo Pintado Rd, Suite C, Solvang, CA 93463.

LANGUAGE ASSISTANCE GOALS
One of the overarching goals of SYVT’s Title VI Program is to provide meaningful access for LEP customers to SYVT services, information, and materials by developing a Language Assistance Plan and by regular evaluation of the developed methods and strategies.

SERVICE AREA DEMOGRAPHICS
The service area demographic analysis describes Title VI-protected populations residing within SYVT’s service area, including their approximate size and geographic distribution. Title VI-protected populations within the SYVT service area include racial minorities and LEP persons. Specific groups considered include:

1. Hispanic and/or Latino Residents

2. LEP Populations
• Spanish
The American Community Survey includes information at various levels on multiple topics. For the purposes of this Title VI program, our assessment utilized the population estimates provided in the Solvang-Santa Ynez Census County Division (CCD) geographic boundaries. While this subsection of Santa Barbara County is larger than SYVT’s service area, it still generally represents the communities which the transit agency serves. The Solvang-Santa Ynez CCD was further broken down into its component geographies using the following available datasets:
• Ballard Census Designated Place (CDP)
• City of Buellton
• Los Olivos CDP
• Santa Ynez CDP
• City of Solvang
83 2023 Title VI Program
Santa Ynez Valley Transit
March 2023
MOORE & ASSOCIATES, INC. PAGE 5-3
While the Los Alamos CDP lies within this CCD, it is not within SYVT’s service area. Therefore, the data representing the SYVT service area reflects the CCD minus the Los Alamos data.

Exhibit 5.2 Racial Breakdown of Total Population of Service Area Source: American Community Survey 2021 (5-Year Estimate) As shown in the American Community Survey data in the tables below, 79.2 percent of SYVT service area residents indicated speaking only English at home, while 14.6 percent indicated speaking Spanish, making it the second most-commonly spoken language in the service area. The next most cited ACS-defined language group spoken at home was “other Indo-European Languages,” followed by “German or other West Germanic languages” (1.8 and 1.4 percent, respectively). Of the 2,473 Spanish-speakers, 1,110 indicated speaking English “less than very well.” No other language group was represented by more than 100 LEP individuals.1
1 ACS data broken down into specific languages (rather than some language groups) for SYVT’s service area is not available for any year later than 2015. Consequently, we have featured language groups in Exhibits 5.3 and 5.4. Given Spanish is the only language or language group that meets the Safe Harbor threshold, and it is broken out separately, the absence of this additional data does not have a negative effect on this analysis.

Race/Ethnicity Estimate Percentage
White Alone 15,344 72.0%
Hispanic or Latino 3,623 17.0%
Black or African American alone 1.5% 310
American Indian and Alaska Native alone 1.4% 298
Asian alone 1.8% 387
Native Hawaiian or Other Pacific Islander alone - 0.0%
Some other race alone 3.0% 646
Two or more races 3.4% 717
Total 21,325 100.0%
84 2023 Title VI Program
Santa Ynez Valley Transit
March 2023
MOORE & ASSOCIATES, INC. PAGE 5-4
Exhibit 5.3 Languages Spoken at Home (for persons age 5+) Source: American Community Survey 2021 (5-Year Estimate) Language Estimate Percentage
Speak only English 13,442 79.2%
Speak Spanish 2,473 14.6%
Speak French, Haitian, or Cajun 0.2% 38
Speak German or other West Germanic languages 1.4% 234
Speak Russian, Polish, or other Slavic languages 0.2% 35 Speak Other Indo-European languages 1.8% 307
Speak Korean 9 0.1%
Speak Chinese (including Mandarin and Cantonese) 0.5% 85 Speak Vietnamese - 0.0%
Speak Tagalog (including Filipino) 1.0% 163
Speak Other Asian and Pacific Islander languages 0.1% 14 Speak Arabic 0.6% 97
Speak Other and unspecified languages 0.4% 72
Total 16,969 100.0%
Speak English less than "very well"
Spanish 1110 6.5%
German or other West Germanic languages 58 0.3%
Russian, Polish, or other Slavic languages 19 0.1%
Other Indo-European languages 0 0.0%
Chinese (including Mandarin and Cantonese) 10 0.1%
Tagalog (including Filipino) 40 0.2%
Other and unspecified languages 0 0.0%
85 2023 Title VI Program
Santa Ynez Valley Transit
March 2023
MOORE & ASSOCIATES, INC. PAGE 5-5
Exhibit 5.4 Languages Spoken at Home (for Persons Age 5+) By Community Source: American Community Survey 2021 (5-Year Estimate) Estimate Percentage Estimate Percentage Estimate Percentage Estimate Percentage Estimate Percentage Speak only English 76.9% 3,780 603 79.9% 81.3% 3,705 789 79.6% 4,565 78.3% Speak Spanish 19.0% 149 15.7% 741 12.7% 123 13.9% 648 13.9% 812 Speak French, Haitian, or Cajun - - - - 1.6% 3 16 0.1% 0.3% 19 Speak German or other West Germanic languages 1.5% 12 2.3% 107 2.8% 27 0.4% 17 1.2% 71 Speak Russian, Polish, or other Slavic languages - - - - - - 0.3% 16 0.3% 19 Speak Other Indo-European languages 1.8% 14 0.3% 12 1.5% 15 3.4% 158 1.9% 108 Speak Korean 6 0.8% - - - - 3 0.1% - -
Speak Chinese (including Mandarin and Cantonese) - - - - - - - - 85 1.5% Speak Vietnamese - - - - - - - - - -
Speak Tagalog (including Filipino) - - 23 0.5% - - 1.8% 84 1.0% 56 Speak Other Asian and Pacific Islander languages - - 14 0.3% - - - - - - Speak Arabic - - - - - - - - 1.7% 97
Speak Other and unspecified languages - - 51 1.1% - - 21 0.5% - - Total 100.0% 4,728 784 100.0% 100.0% 4,655 970 100.0% 5,832 100.0% Speak English less than "very well"
Spanish 4.8% 38 361 7.6% 27 2.8% 265 5.7% 419 7.2%
German or other West Germanic languages - - 23 0.5% - - - - 35 0.6% Russian, Polish, or other Slavic languages - - - - - - - - 19 0.3% Other Indo-European languages - - - - - - - - - -
Chinese (including Mandarin and Cantonese) - - - - - - - - 10 0.2% Tagalog (including Filipino) - - - - - - - - 40 0.7%
Other and unspecified languages - - - - - - - - - -
Language Category
Ballard Buellton Los Olivos Santa Ynez Solvang
86 2023 Title VI Program
Santa Ynez Valley Transit
March 2023
MOORE & ASSOCIATES, INC. PAGE 5-6
Demographics by Census Block Group
This section takes a closer look at the overall demographic characteristics discussed in the previous section, using tract-level American Community Survey data to show the geographic distribution of various populations.

Total Population
The bulk of the approximately 21,000 individuals residing within the SYVT service area are located within community centers. The greatest concentration of individuals reside within the cities of Solvang and Buellton.

Exhibit 5.5 Total population by Census Block Group
87 2023 Title VI Program
Santa Ynez Valley Transit
March 2023
MOORE & ASSOCIATES, INC. PAGE 5-7

ETHNICITY
The 2021 American Community Survey reveals that persons identified as White alone make up the largest constituency at 72 percent. Persons of Hispanic and/or Latino heritage comprise a significant portion of the service area population, translating to 17 percent of the total population.

The exhibit below illustrates the population of individuals of Hispanic and/or Latino heritage residing in each census tract within the CDPs. The highest concentrations of Hispanic/Latino residents are located in or near Buellton. SYVT will continue to monitor the availability of services as it relates to the location of Hispanic/Latino persons so as to avoid under-serving these areas.

Exhibit 5.6 Hispanic/Latino population by Census Block Group 88 2023 Title VI Program
Santa Ynez Valley Transit
March 2023
MOORE & ASSOCIATES, INC. PAGE 5-8

LEP POPULATIONS
Spanish-Speaking
The exhibit below presents the distribution of persons indicating speaking Spanish at home in the SYVT service area. Given there are 2,473 Spanish speakers in the service area, of which 1,110 speak English less than “very well,” the City of Solvang will continue its efforts to ensure Spanish-speaking residents have sufficient resources to effectively use SYVT. Such measures, as will be described in our Implementation Plan, include producing written rider information in Spanish as well as providing Spanish translators for public meetings regarding SYVT.

Exhibit 5.7 LEP Spanish-Speaking population by Census Block Group 89 2023 Title VI Program
Santa Ynez Valley Transit
March 2023
MOORE & ASSOCIATES, INC. PAGE 5-9

SANTA YNEZ VALLEY ENGLISH LEARNER (EL) DATA
In order to better identify the LEP populations within the SYVT service area, and to begin monitoring/tracking changes in those groups, the City reviewed EL statistics for students within the Santa Ynez Valley. Public schools within the California Department of Education (CDE) must report on their students who are English Learners – students whose native tongue is a language other than English – as well as which language is their mother tongue. This data is available online via CDE’s DataQuest website, dq.cde.ca.gov/dataquest/.

The City accessed the available EL data for the 2021/2022 school year to complete its comprehensive assessment of the communities it provides service to, including what LEP populations exists and where these groups may be concentrated. Periodically reviewing this data will enable the City SYVT to monitor which non-English languages (other than Spanish) are growing in order to provide appropriate language assistance services.

Consistent with data from the 2021 American Community Survey, the vast majority of EL students in the Santa Ynez Valley speak Spanish. It is unlikely an additional language will trigger the Safe Harbor Provision prior to the required updating of its Title VI Plan, though SYVT will continue to periodically monitor EL populations so as to ensure compliance with Title VI regulations. Detailed counts and relative percentages are presented in the table below.

Exhibit 5.8 School English Learner (EL) Population
Arabic Bulgarian Greek Filipino Mandarin Spanish Portuguese Total Ballard Elementary 3 1 4
Jonata Middle 1 18 19
Los Olivos 11 11
Oak Valley Elementary 1 1 1 2 72 77
Refugio High (Alternative School) 2 2
Santa Ynez Elementary 34 34
Santa Ynez Valley Charter 2 1 4 7
College Elementary 7 7
Santa Ynez Valley Union High 1 32 33
Solvang Elementary 1 1 121 123
Total 3 2 1 2 4 304 1 317
Percent of Local EL Population 0.9% 0.6% 0.3% 0.6% 1.3% 95.9% 0.3% 100.0% Name of school
Language
90 2023 Title VI Program
Santa Ynez Valley Transit
March 2023
MOORE & ASSOCIATES, INC. PAGE 5-10

LANGUAGE SERVICE PROVISION
Interpretation Services

1. SYVT (or its operations contractor) shall establish a contract with Telelanguage to provide simultaneous interpretation for callers and customers with whom staff cannot communicate due to a language barrier.

2. When a customer calls SYVT directly and a staff member cannot communicate with them, staff will connect with Telelanguage to translate. This step will be followed for customers at the SYVT office. If there is no staff member available who can translate, Telelanguage services will be used.

3. Simultaneous interpretation at public events will be determined on a case-by-case basis by examining several factors, such as:
• The type and size of event,
• The availability of an SYVT staff member to interpret, or • The availability of a staff member of a host organization to interpret.

For small outreach events, such as Baseline Level activities, proactive outreach, or smaller transit awareness events, bilingual staff members should assist with translation where appropriate and feasible.

For Moderate and High Level public outreach events, where it is appropriate and necessary to do so, SYVT will arrange for an interpreter through a local or regional service.

TRANSLATION OF VITAL DOCUMENTS
Based on the results of the Four Factor Analysis, the following vital documents will be translated into Spanish, the sole identified LEP language within the SYVT service area. This listing does not include service materials which are also available in Spanish (such as the SYVT service brochures as well as Title VI Notice to the Public).

Vital Documents – Near-term

1. ADA Paratransit Plan Section 1.7: SYVT ADA Certification Process Vital Documents – Mid-term

1. Signage advertising the SYVT language assistance program, particularly Telelanguage number

2. Information available on the SYVT website
SYVT Website

1. All translated vital documents will be posted on the SYVT website.

Moving forward, SYVT shall translate written documents on a case-by-case basis, after assessing all elements presented in the Four Factor Analysis. If deemed a vital document under the Safe Harbor Provision it will be translated into all applicable languages. 91 2023 Title VI Program
Santa Ynez Valley Transit
March 2023
MOORE & ASSOCIATES, INC. PAGE 5-11

MONITORING, EVALUATING, AND UPDATING THE LAP
A thorough review of this Language Assistance Plan will be undertaken every three years concurrent with updating and submitting the SYVT Title VI Program. At that time, the LEP population will be reassessed, to ensure all significant LEP languages are included in SYVT language assistance efforts. The following reoccurring reporting and evaluation measures will be used to update the Language Assistance Plan.

SYVT will regularly assess the effectiveness of how it communicates with LEP individuals by:
• Including questions about language assistance and information needs on any community or rider surveys;
• Conversations with stakeholders, organizations, and entities which work with LEP populations; and
• As-needed outreach with LEP groups.

SYVT will monitor its language assistance efforts, including:
• Recording and reporting on customer service interactions with LEP individuals, • Reviewing Telelanguage reports,
• Incorporating discussion of Title VI into regular contractor operations meetings, and • Updating the Language Assistance Plan based on feedback received.

STAFF TRAINING
The SYVT Title VI Program Administrator is developing training guidelines for SYVT staff, and training will be conducted until all pertinent staff has completed the training. This training will be incorporated into existing operations contractor training and will include the following:
• How to respond to LEP callers,
• How to respond to correspondence from LEPs,
• How to respond to LEPs in person,
• How to document LEP needs, and
• How to respond to civil rights complaints.
92 2023 Title VI Program
Santa Ynez Valley Transit
March 2023
MOORE & ASSOCIATES, INC. PAGE 5-12
5A. FOUR FACTOR ANALYSIS
The U. S. Department of Transportation (USDOT) requires transit funding recipients to take reasonable steps to ensure meaningful access to programs by limited English proficient (LEP) persons. As a recipient, Santa Ynez Valley Transit must perform a Four Factor Analysis to assess language needs and determine what steps it will take to ensure LEP persons can effectively access and utilize SYVT services. The four factors analyzed are discussed below.

Factor 1: The number or proportion of Limited English Proficiency (LEP) persons eligible to be served or likely to be encountered by SYVT services.

Estimating the number or proportion of LEP individuals that may be encountered by SYVT will help identify the populations covered by the USDOT’s Safe Harbor Provision. This provision stipulates that if an LEP group speaking a given non-English language constitutes five percent or 1,000 persons, whichever is less, of the total population of persons likely to be encountered by transit services, then the service provider must make the following materials and services available to speakers of that language:
• Documents critical for accessing recipient’s services or benefits, • Letters requiring response from customer,
• Informing customers of free language assistance,
• Complaint forms, and
• Notification of rights.

As discussed in the Service Area Demographics section, the only LEP populations currently present within the SYVT service area are Spanish speakers. As of the 2016-2021 American Community Survey, there were 1,110 Spanish speakers, comprising six percent of the service area population, who reported speaking English “less than very well.” This significant population means the Safe Harbor Provision would apply to the city’s Spanish-speaking population, requiring the City to provide the materials listed above.

Factor 2: The frequency with which LEP persons come into contact with SYVT’s transit services.

In order to estimate how often LEP populations come into contact with SYVT services, we relied on input from SYVT staff. As drivers and dispatchers are typically on the “front lines” and most frequently come into contact with transit patrons, their observations and insights provide an informative picture of how many LEP persons use SYVT.

Input from transit staff generally corroborates the findings described in the Service Area Demographics section, indicating Spanish speakers to be the largest LEP population. At present, only one SYVT employee speaks Spanish. As the primary dispatcher, this individual speaks enough conversational Spanish to communicate with callers and in-person visitors effectively. While none of the current drivers speak Spanish, they do make an effort to communicate with Spanish-speaking riders, whether by using Google to translate, identifying landmarks on the route that do not require translation, or asking the dispatcher how to say something. Staff indicated Spanish as the most common language other than English they encounter during their work, and that the only non-English calls received in the call center are in Spanish (approximately two per week).
93 2023 Title VI Program
Santa Ynez Valley Transit
March 2023
MOORE & ASSOCIATES, INC. PAGE 5-13
The onboard survey conducted in 2022 revealed 85 percent of riders speak English “very well.” The only significant non-English-speaking population that comes into regular contact with SYVT is the Spanishspeaking population. The City provides service information in Spanish to effectively meet the needs of the 15 percent of riders who speak English less than “very well.” Factor 3: The nature and importance of SYVT’s transit services to affected LEP populations.

To better understand SYVT’s role among LEP populations, SYVT staff contacted 47 local stakeholders comprised of social service agencies, senior centers, educational institutions, and a local Native American organization (Chumash Casino). These stakeholders act as representatives for, or come into frequent contact with, LEP populations. Of the groups contacted, 14 completed a stakeholder survey. These stakeholders provided important insight into the SYVT service area’s key LEP groups, including Spanish speakers. As representatives who serve as leaders for these communities, they are attuned to the needs and potential language barriers members of these communities may face when using SYVT.

Overall, the stakeholder survey responses did not indicate language is a barrier to SYVT service usage. In terms of outreach, it is important the City continue its efforts to address language-related barriers faced by the Spanish-speaking population, such as ensuring key written materials such as rider information are translated, and that bilingual staff or interpreters are available as needed.

The City of Solvang also conducted a service area-wide community outreach in support of its Title VI Program. The survey was conducted in 2022, and a total of 29 responses were obtained. The survey was provided in English and Spanish.

The majority of respondents (86.2 percent) had not used SYVT in the 90 days prior to survey contact, though most were aware of the service. Eighty-two percent indicated speaking English at home, while 7.1 percent cited Spanish. Among “Other” languages cited, the most common was Thai. (Respondents were allowed to indicate multiple responses.)
These findings are in line with American Community Survey findings and reinforce Spanish as the only LEP language currently present within the SYVT service area.

Factor 4: The resources available to the recipient for LEP outreach, as well as the costs associated with that outreach.

As the section covering demographics demonstrates, the Spanish-speaking LEP population is sufficiently large that the City must take measures to minimize language barriers faced by these groups. To address these barriers and fulfill the LEP requirements required under the Safe Harbor Provision, the City provides bilingual staff, written materials, and online and phone services in Spanish. In addition, the City contracts with a transit consultant to assist with both SYVT program administration and marketing. Many of the associated costs with LEP specific outreach is included within the scope of this contract and will not result in significant additional costs to the City or SYVT.

SPANISH-SPEAKING STAFF
According to input from staff, only one of the current SYVT employees speaks Spanish, though that employee is in a position to handle most Spanish phone calls and in-person inquiries. Spanish-language skills are a desired attribute for any new driver recruits. The operations contractor should be encouraged to recruit drivers with at least a conversational fluency in Spanish whenever it seeks to fill open positions. 94 2023 Title VI Program
Santa Ynez Valley Transit
March 2023
MOORE & ASSOCIATES, INC. PAGE 5-14
Cost: No additional cost anticipated.

WRITTEN MATERIALS TRANSLATED INTO SPANISH
Supplementing bilingual staff are translations of all essential rider information and service notice documents. Such documents include the SYVT service brochure, all notices related to service changes or updates, as well onboard notices in Spanish informing riders of their rights under Title VI. In addition, all Safe Harbor Provision materials have been or will be translated into Spanish.

Cost: No additional cost anticipated. Future translation costs for written documents estimated at five cents per word.

PHONE SERVICES
The City has not received calls to its call center in languages other than English. Given the dispatcher speaks conversational Spanish, calls are able to be addressed appropriately. However, since the Spanishspeaking dispatcher may not always available when Spanish calls come in, it is recommended SYVT contract with a live translation service (Telelanguage or Language Line) which will be available to all transit customers, and will also allow for real-time assistance to customers at the SYVT main office or those who call into the SYVT main phone number. Initial contact is made with an SYVT employee who then determines if language assistance is required. The SYVT employee dials into the interpretation service, enters the appropriate PIN, and can reach a live translator for over 200 languages. No charges are assessed unless the service is actually used.

Cost: Estimated annual cost of $60. Assumes 99 cents per minute for live translation in Spanish and an average of five minutes of translation per month.

WEB SERVICES IN SPANISH
The City of Solvang currently provides Spanish translation of its website content through Google Translator. The City recently updated its website (which hosts the SYVT transit web pages).

Cost: No additional cost anticipated. Future translation costs for written website text estimated of five cents per word.

EVENT TRANSLATION IN SPANISH
The City of Solvang will schedule and arrange for live Spanish translation at all vital events/workshops/meetings. The primary source for this translation will be current SYVT staff (as available) and professional translation services as necessary.

Cost: Variable, will be based primarily on employee salary hourly rate and the number of events were Spanish translation is required/requested. All California labor laws will be adhered to.

SERVICES IN OTHER LANGUAGES
As the demographics section describes, there are small populations (aside from Spanish-speaking) which speak languages other than English within the SYVT service area. However, at this time the number of people who speak these languages who also speak English “less than very well” is well below the Safe Harbor threshold of 1,000 speakers. In addition, input from stakeholders and drivers did not reveal any 95 2023 Title VI Program
Santa Ynez Valley Transit
March 2023
MOORE & ASSOCIATES, INC. PAGE 5-15
significant language-related barriers to using transit for these speakers. Therefore the City is not required to provide translations of written documents nor is it required to advertise free translation services for these languages.
96 2023 Title VI Program
Santa Ynez Valley Transit
March 2023
MOORE & ASSOCIATES, INC. PAGE 5-16

IMPLEMENTATION PLAN
The matrix below presents an implementation Plan for ensuring the Language Assistance Plan is effectively implemented.

Exhibit 5.9 Implementation Plan
Goal Task Anticipated
Completion
Assess LEP Population
in the SYVT service
Area
Title VI Four-Factor Analysis Completed
Community Survey FY 2027
Stakeholder Survey FY 2026
SYVT Staff Survey FY 2026
Demographics Analysis Completed
Develop Language
Assistance Procedures
Develop Title VI Customer Service Procedures for Title
VI complaints and concerns
FY 2024
Develop SYVT Policy regarding competency of Title VI
translations and interpreters FY 2024
Staff Training
Identify SYVT staff with likely contact with LEP individual Completed Develop curriculum for training of SYVT staff FY 2024
Train SYVT staff in Title VI Customer Service Procedures Ongoing Develop refresher training schedule for tenured
employees FY 2024
Notification to LEP
Persons of Title VI
Rights and Materials
Inventory existing notification methodologies and/or
locations Completed
Post Title VI Notice in public locations. Completed
Translate vital documents into Spanish Ongoing
Translate SYVT website into Spanish Ongoing
Develop, translate, and post notice of Language
Assistance options FY 2024
Undertake targeted outreach to LEP populations Ongoing
Monitor and Update
Language Assistance
Plan
Assign administration of Title VI Program Completed
Develop process for obtaining feedback on language
assistance measures FY 2024
Regularly review ACS and Census demographic data Ongoing Receive and review reports from Telelanguage (when
used) Ongoing
Incorporate discussion of Title VI into regular Contractor Operations Meetings Ongoing
Update Language Assistance Plan based on feedback
received FY 2026
97 2023 Title VI Program
Santa Ynez Valley Transit
March 2023
MOORE & ASSOCIATES, INC. PAGE 6-1
SECTION 6: MEMBERSHIP OF NON-ELECTED COMMITTEES

AND COUNCILS
Santa Ynez Valley Transit (SYVT) has not established a non-elected committee or council to assist with the transit program.

Should a non-elected committee or council be established in the future, a summary of the committee members identified by race and a description of efforts made to encourage the participation of minorities on said committee will be provided in this section utilizing the table below.

Exhibit 6.1 Sample Non-Elected Committee Membership Table Member participation and selection will be monitored by the SYVT Title VI Program Administrator.

Race / Ethnicity SYVT Service Area Populaton
(Percentage)
Committee / Council
(Percentage)
Caucasian XX.X % XX.X %
Latino XX.X % XX.X %
African American XX.X % XX.X %
Asian American XX.X % XX.X %
Native American XX.X % XX.X %
98 2023 Title VI Program
Santa Ynez Valley Transit
March 2023
MOORE & ASSOCIATES, INC. PAGE 6-2
Page intentionally blank.
99 2023 Title VI Program
Santa Ynez Valley Transit
March 2023
MOORE & ASSOCIATES, INC. PAGE 7-1
SECTION 7: SUBRECIPIENT MONITORING AND SCHEDULE OF

SUBRECIPIENT TITLE VI PROGRAM SUBMISSIONS
The SYVT program does not have any subrecipients of federal funding at this time and does not anticipate expanding to include subrecipients.

If in the future the City of Solvang elects to expand SYVT services provided and begins contracting with subrecipients, the City will ensure compliance with Title VI regulations by updating this element of its Title VI Program to include the monitoring methodology and reporting schedules for all subrecipients. 100
2023 Title VI Program
Santa Ynez Valley Transit
March 2023
MOORE & ASSOCIATES, INC. PAGE 7-2
Page intentionally blank.
101
2023 Title VI Program
Santa Ynez Valley Transit
March 2023
MOORE & ASSOCIATES, INC. PAGE 8-1
SECTION 8: TITLE VI EQUITY ANALYSIS
Title VI regulations require the completion of an Equity Analysis whenever a recipient or subrecipient begins planning the location and construction of a new transit facility (not including bus shelters, transit stations, power substations, or other facilities already evaluated through NEPA).

SYVT has not undertaken any construction projects for facilities at a new location within the past several years. Therefore, no Equity Analysis is required at this time.

If in the future SYVT begins planning for the development and construction of a new transit facility, the City of Solvang will conduct an equity analysis prior to the selection of a construction site inclusive of the Title VI requirements below:
a. The City of Solvang shall complete a Title VI equity analysis during the planning stage with regard to where a project is located or sited to ensure the location is selected without regard to race, color, or national origin. The City of Solvang shall engage in outreach to persons potentially impacted by the siting of facilities. The Title VI equity analysis shall compare the equity impacts of various siting alternatives, and the analysis shall occur before the selection of the preferred site. b. When evaluating locations of facilities, the City shall give attention to other facilities with similar impacts in the area to determine if any cumulative adverse impacts might result. Analysis shall be done at the Census tract or block group where appropriate to ensure that proper perspective is given to localized impacts.
c. If The City of Solvang determines that the location of the project will result in a disparate impact on the basis of race, color, or national origin, the City may only locate the project in that location if there is a substantial legitimate justification for locating the project there, and where there are no alternative locations that would have a less disparate impact on the basis of race, color, or national origin. The City of Solvang shall show how both tests are met; it is important to understand that in order to make this showing, the City must consider and analyze alternatives to determine whether those alternatives would have less of a disparate impact on the basis of race, color, or national origin, and then implement the least discriminatory alternative.

The equity analysis shall be completed and submitted as part of SYVT’s next Title VI Program update. 102
2023 Title VI Program
Santa Ynez Valley Transit
March 2023
MOORE & ASSOCIATES, INC. PAGE 8-2
Page intentionally blank.
103
2023 Title VI Program
Santa Ynez Valley Transit
March 2023
MOORE & ASSOCIATES, INC. PAGE 9-1
SECTION 9: CITY COUNCIL ADOPTION OF SYVT TITLE VI

PROGRAM UPDATE
104
2023 Title VI Program
Santa Ynez Valley Transit
March 2023
MOORE & ASSOCIATES, INC. PAGE 9-2
Exhibit 9.1 City of Solvang Adopting Resolution
105
2023 Title VI Program
Santa Ynez Valley Transit
March 2023
MOORE & ASSOCIATES, INC. PAGE 9-3
106
2023 Title VI Program
Santa Ynez Valley Transit
March 2023
MOORE & ASSOCIATES, INC. PAGE 9-4
Page intentionally blank.
107
2023 Title VI Program
Santa Ynez Valley Transit
March 2023
MOORE & ASSOCIATES, INC. PAGE A-1

APPENDIX

1. FIXED-ROUTE TRANSIT PROVIDER TITLE VI REQUIREMENTS
Recipients of Federal transit funding which operate fewer than 50 fixed-route vehicles during peak revenue service and are not located in an Urbanized Area (UZA) with a population of 200,000 or more are required to provide additional information with respect to service standards and service policy to ensure Title VI compliance.

Effective Practices to Fulfill Service Standard Requirement Service Standards are divided into four primary categories, Vehicle Load Standards, Vehicle Headway Standards, On-time Performance Standards, and Service Availability Standards. SYVT ensures Title VI compliance by adhering to the following:

Vehicle Load Standards
SYVT calculates vehicle load as the total number of ambulatory passenger seats available on a revenue vehicle divided by number of passengers.

The average passenger load for SYVT services during all operating periods (peak and off-peak) should not exceed the following load factors (by service mode):

Fixed-route: Vehicle Load not to exceed 1.25 passengers per available seat.

Demand-response (Dial-A-Ride): Vehicle Load not to exceed 1.0 passengers per available seat.

Vehicle Headway Standards
Vehicle headways are defined as the total amount of time between revenue vehicles on a fixedroute traveling in the same direction. This standard is further refined by type of service, by daypart, and by peak/off-peak service.

SYVT offers two fixed routes (Express Route and Los Olivos Loop) which operate throughout the service area.
• Express Route
o Travels on a 30-minute headway from 6:30 a.m. to 6:30 p.m. • Los Olivos Loop
o Travels on a 60-minute headway from 7:05 a.m. to 12:05 p.m. o Travels on a 120-minute headway from 12:05 p.m. to 2:35 p.m. o Travels on a 60-minute headway from 2:35 p.m. to 3:35 p.m. o Travels on a 120-minute headway from 3:35 p.m. to 5:35 p.m. 108
2023 Title VI Program
Santa Ynez Valley Transit
March 2023
MOORE & ASSOCIATES, INC. PAGE A-2
On-time Performance Standards
In accordance with achieving the adopted transit program objective of “[providing] reliable service” SYVT fixed-route on-time performance is defined as follows:
• On-time: Departing a published time-point no more than five minutes after the published departure time.
• Early: Departing a published time-point at any time before the published schedule time.
• Late: Departing a published time-point six or more minutes after the scheduled time.
• Missed: Departing a published time-point eleven or more minutes after the
scheduled time.

Fixed-Route Standards:

1. Fixed routes shall operate with no early departures from published time-points.

2. Fixed-route service shall strive to achieve an average of no less than 90 percent on-time departures across all published time points.

Demand-Response (Dial-A-Ride) Standards:

1. Dial-A-Ride shall operate with a 20-minute service window and will wait up to three minutes from the time of vehicle arrival.

2. Dial-A-Ride shall operate with no early departures.

3. Dial-A-Ride shall strive to operate with 95 percent on-time performance, defined as arriving within the provided service window.

Service Availability Standards
At least 75 percent of the population of the service area is within a quarter mile walk of fixedroute bus service and 90 percent are served by Dial-A-Ride. 109
2023 Title VI Program
Santa Ynez Valley Transit
March 2023
MOORE & ASSOCIATES, INC. PAGE A-3
Exhibit A.1 SYVT Service Area Map

EFFECTIVE PRACTICES TO FULFILL SERVICE POLICY REQUIREMENT Service Policy requirements are divided into two primary areas, Vehicle Assignment Policy and Transit Amenities Policy. SYVT ensures Title VI compliance by adhering to the following policies:

Vehicle Assignment Policy
Fixed-Route Service
SYVT fixed-route vehicle assignments factor in the operating characteristics of the various vehicles within the SYVT fixed-route fleet, which are paired to the operating characteristics of the route. In the absence of specific operating requirements, vehicle assignments will be done so as to ensure a random rotation of fleet vehicle assignments on the SYVT fixed routes.

Demand-Response Service (Dial-A-Ride)
Except for unique situations requiring the assignment of a specific vehicle for reasons such as lift capacity, interior clearance, or other operating characteristics within the service area, demand-response vehicles will be randomly assigned.

Transit Amenities Policy
110
2023 Title VI Program
Santa Ynez Valley Transit
March 2023
MOORE & ASSOCIATES, INC. PAGE A-4
The City of Solvang utilizes a Transit Infrastructure Plan (TIP) developed in 2012, which provides level of usage guidelines for prioritizing improvements.

The following policies will be applied as funding allows:
• Installation of a shelter should be considered at bus stops with an average per trip boarding of eight or more passengers per day (high level of usage). • Seating/benches should be considered at bus stops with an average per trip boarding of four or more passengers per day (moderate level of usage). • All fixed-route bus stop locations should have an information display (info-post) with applicable fixed-route schedule and permanent signage identifying the location as a bus stop.
• Whenever feasible, priority for benches and shelters should be given to bus stops serving senior housing or activity centers, or facilities which serve clients with mobility impairments.
111
2023 Title VI Program
Santa Ynez Valley Transit
March 2023
MOORE & ASSOCIATES, INC. PAGE A-5

2. SURVEY INSTRUMENTS
112
2023 Title VI Program
Santa Ynez Valley Transit
March 2023
MOORE & ASSOCIATES, INC. PAGE A-6
Exhibit A.2 2022 Community Survey Instruments
113
2023 Title VI Program
Santa Ynez Valley Transit
March 2023
MOORE & ASSOCIATES, INC. PAGE A-7
114
2023 Title VI Program
Santa Ynez Valley Transit
March 2023
MOORE & ASSOCIATES, INC. PAGE A-8
Exhibit A.2.2 2022 Customer Survey Instruments
115
2023 Title VI Program
Santa Ynez Valley Transit
March 2023
MOORE & ASSOCIATES, INC. PAGE A-9
116
2023 Title VI Program
Santa Ynez Valley Transit
March 2023
MOORE & ASSOCIATES, INC. PAGE A-10
117
2023 Title VI Program
Santa Ynez Valley Transit
March 2023
MOORE & ASSOCIATES, INC. PAGE A-11
118

CITY COUNCIL STAFF REPORT
AGENDA ITEM 5a
Meeting Date: March 27, 2023
SUBJECT: Discussion and possible action to Introduce for first reading by title only Ordinance No. 23-0365 Amending Chapter 7 (Pedicycle Rentals) of Title 4 (Business Regulations) of the Solvang Municipal Code regarding pedicycle permits and making a determination of exemption under the California Environmental Quality Act
PREPARED BY: Sophia Checa, Planning Manager
Chelsea O’Sullivan, Assistant City Attorney
DISCUSSION:

Chapter 7 of Title 4 of the Solvang Municipal Code currently requires pedicycle rental businesses, as defined by the Chapter, to obtain a pedicycle permit in order to lawfully operate within the City.

Payment of a permit fee and proof of appropriate insurance are the only two requirements of a pedicycle permit. The permit thus operates solely to ensure that the operators of a pedicycle rental business maintain adequate and appropriate liability insurance each year.

In addition to the pedicycle permit, Sections 11-7A-3 and 11-7B-3 require “amusement enterprises operating wholly outdoors” to obtain Major Conditional Use Permits (Major CUPs) to operate in the Tourist Commercial District (TRC) and C-2 Retail Commercial District (C-2). Amusement enterprises operated wholly outdoors are not permitted with or without a Major or Minor CUP in any other zone in the City. An amusement enterprise includes any use such as video arcades, bicycle rentals, and carousels which provide amusement or entertainment to the public. In contrast, amusement enterprises, such as Video arcades, that are conducted within a completely enclosed building are permitted uses in the TRC and C-2 zones and do not require a Major CUP. Pedicycle rental businesses qualify as amusement enterprises which operate wholly outdoors. Accordingly, such businesses must also secure a Major CUP from the Planning Commission.

Therefore, as it stands, the Municipal Code requires pedicycle rental businesses to obtain both a pedicycle rental permit and a Major CUP. To streamline the process and alleviate burdens on staff, staff recommends adopting Ordinance No. 23-0365, which permits pedicycle rental businesses to operate within the City upon securing either a pedicycle rental permit or a Major CUP with a condition requiring annual certification of insurance that meets the same insurance standards as those required for a pedicycle permit. Thus, the Ordinance creates two methods by which a pedicycle rental business may obtain approval to operate in the City: a pedicycle permit, or a CUP, both of which require the same annual insurance requirements.

For example, a pedicycle rental business already in operation in the City currently has both a pedicycle rental permit and a Major Conditional Use permit. The business paid the fee for the Major Conditional Use Permit and is required to pay the annual pedicycle permit renewal fee, which is $53. Under the Ordinance, the business can either continue to participate in both processes or have their Major Conditional Use permit amended to include the provisions regarding insurance and not renew their pedicycle permit.

The same options would exist for a new pedicycle rental business that wishes to operate in the City.

They must either obtain a pedicycle permit and a Major CUP or obtain a Major CUP that includes a 119
condition of approval requiring annual certification of insurance information that meets the requirements of the pedicycle rental permits.

This creates a less burdensome system for both applicants and staff by creating a process that consolidates the pedicycle and Major CUP permits while still requiring adequate insurance. Although at this time pedicycle businesses are only allowed in the City as conditional uses, the Ordinance retains the option of a separate pedicycle permit to guarantee appropriate insurance for all pedicycle businesses, even if the zoning code is amended in the future to allow for pedicycle businesses as a permitted use in the City.

Further, the CUP process does not reduce or remove the City’s ability to respond in the event a business fails to comply with the insurance requirements. The Planning Commission would retain the ability to modify the CUP as needed in accordance with the applicable procedures, and even revoke it if any condition, including an annual insurance requirement, is not complied with after written notice and a noticed public hearing pursuant to Solvang Municipal Code Section 11-16-2(J).

ALTERNATIVES:

Provide further direction to staff
FISCAL IMPACT:

Adoption of Ordinance No. 23-0365 by City Council may result in a minor reduction of income due to the absence of a permit fee for pedicycle rental businesses that choose to obtain a Major CUP with adequate insurance requirements as opposed to a pedicycle permit. Given that only one business currently pays this fee, the effect of them no longer doing so on the City’s budget would be minimal.

ATTACHMENTS:

A – Ordinance No. 23-0365
120
ORDINANCE NO. 23-0365

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOLVANG, CALIFORNIA AMENDING CHAPTER 7 (PEDICYCLE RENTALS) OF TITLE 4 (BUSINESS REGULATIONS) OF THE SOLVANG

MUNICIPAL CODE REGARDING PEDICYCLE PERMITS AND MAKING A DETERMINATION OF

EXEMPTION UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT WHEREAS, the Solvang Municipal Code requires pedicycle rental businesses to obtain a pedicycle permit to operate within the City; and
WHEREAS, the pedicycle permit serves as a mechanism by which the City ensures that operators of pedicycle rental businesses maintain adequate and appropriate liability insurance on a yearly basis; and
WHEREAS, the Solvang Municipal Code also requires pedicycle rental businesses, which qualify as amusement enterprises operated wholly outdoors, to obtain a Major Conditional Use Permit (Major CUP) in order to operate within the TRC Tourist Commercial District (TRC) and C-2 Retail Commercial District (C-2) in the City; and
WHEREAS, the City’s Zoning Regulations only permit pedicycle rental businesses to operate in the TRC and C-2 Zoning Districts provided that they secure a Major CUP; and WHEREAS, the City Council recognizes that the process to allow pedicycle rental businesses can be simplified by modifying the pedicycle permit requirement to enable a Major CUP to satisfy the pedicycle permit requirement, provided annual insurance requirements are imposed as a condition of the Major CUP for pedicycle rental businesses; and
WHEREAS, streamlining the process for pedicycle rental businesses will benefit both pedicycle rental businesses and City staff by removing the need to submit and process yearly permit applications if annual submission of proof of insurance is provided through a Major CUP; and WHEREAS, the City Council finds it necessary to amend the Solvang Municipal Code to simplify the process for pedicycle rental businesses and staff alike by streamlining the applicable permitting requirements.

NOW, THEREFORE, the people of the chartered City of Solvang do ordain as follows:

SECTION 1. Section 4-7-4. Permit Required of the Solvang Municipal Code is hereby amended to read as follows:

4-7-4 Permit required.

A. It is unlawful for any pedicycle rental business to rent, lease or otherwise make a pedicycle available for hire, unless the pedicycle rental business has obtained either

1. A pedicycle permit as provided in this chapter, or

2. A Major Conditional Use Permit, provided such Major Conditional Use Permit includes a condition requiring annual certification of insurance meeting the requirements of subsections (B)(2)(b) and (D) of this section.

B. Conditions for Issuance of Pedicycle Permit.

1. The city manager is authorized to issue pedicycle rental permits upon written application on forms to be provided by the city manager.
121

2. The city manager shall issue and renew a pedicycle rental permit authorizing a permittee to engage in pedicycle rentals, if, and only if, both of the following conditions are satisfied:
a. The applicant pays the permit fee specified in subsection B of this section; and b. The applicant provides the city manager with a copy of an insurance policy with limits of not less than one million dollars ($1,000,000.00), or a certificate of such policy, together with evidence of current payment of premiums, insuring against any liability to the public incident to the use of or resulting from any accident with respect to pedicycles or a pedicycle rental business. Each such policy, which shall remain in force during the permit term, shall: (i) name the city, its officers, its employees and its agents as additional insureds, (ii) contain an endorsement requiring thirty (30) days’ written notice to the city before any cancellation or change in the nature, scope, or amount of coverage, and (iii) provide that it is noncontributing with any insurance that may be carried by the city.Within five (5) days of any request by the city for evidence of a permittee’s maintenance of the insurance required to be maintained under this chapter, the permittee shall deliver to the city reasonable evidence demonstrating compliance with the requirements set forth in subsection (A)(2)(b) of this section, including the current payment of premiums.

C. Permit Fee. The permit fee for this chapter shall be twenty-five dollars ($25.00), or such fee as the city council shall set by resolution from time to time as being sufficient to defray the full cost of processing permit applications, issuing permits and enforcing the terms of this chapter. The fee imposed by this chapter is in addition to any other fees or taxes imposed by this code or by any other law.

D. Changes in Permit Information. A pedicycle rental business shall immediately notify the city manager of any changes in the information required in the permit application, including, without limitation, the identity, address or phone number of any permit holder.

E. Term—Renewal. A pedicycle rental permit issued in accordance with this chapter shall be valid for a period of one (1) year from the date of issuance. A permit holder may renew the permit by filing an application for renewal with the city manager, and the city manager may renew the permit in accordance with the requirements set forth in subsection (A)(2) of this section.

F. Revocation. The city manager shall revoke a pedicycle rental permit if the permit holder has failed to maintain the insurance policy required in subsection (A)(2)(b) of this section, and the revocation shall take effect immediately. A permit revoked by the city manager shall be reinstated for its remaining term upon the permittee’s submission to the city manager of a copy of an insurance policy or certificate of insurance complying with the requirements of subsection (A)(2)(b) of this section and the payment of a twenty-five dollar ($25.00) permit reinstatement fee.

SECTION 2. This Ordinance has been reviewed for compliance with the California Environmental Quality Act (CEQA), the CEQA Guidelines (Title 14, Division 6, Chapter 3 of the California Code of Regulations), and the City’s environmental procedures. The City has determined that this Ordinance is not a “project” for purposes of CEQA, as that term is defined by CEQA Guidelines Section 15378.

Specifically, this Ordinance constitutes organizational or administrative activities of City government that will not result in direct or indirect physical changes in the environment. Therefore, because it is not a “project,” this Ordinance is not subject to CEQA’s requirements. Further, even if this Ordinance were deemed a “project” and therefore subject to CEQA, the City has determined that the Ordinance is exempt from CEQA pursuant to CEQA Guidelines Section 15061(b)(3) (general rule), because the City Council hereby finds with certainty that there is no possibility the passage of this Ordinance will have a significant effect on the environment.
122
SECTION 3. Solvang is a Charter City and has adopted its own rules for summarizing and posting ordinances once they are adopted. A summary of this ordinance will be prepared by the City Clerk. The summary will be posted in three locations after adoption as directed in the Solvang Municipal Code. A true and correct copy of the full ordinance together with a record of the vote of each council member shall be kept by the City Clerk.

STATE OF CALIFORNIA )
COUNTY OF SANTA BARBARA )ss

CITY OF SOLVANG )
I, Annamarie Porter, City Clerk of the City of Solvang, California do hereby certify that the foregoing Ordinance No. 22-0365 was duly introduced at a regular meeting of the City Council held on the 27th day of March, 2023, and was duly adopted at a regular meeting of said City Council held on the 10th day of April 2023, and thereafter signed and approved by the Mayor and attested by the City Clerk, and that said Ordinance was adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Annamarie Porter, City Clerk
124

CITY COUNCIL STAFF REPORT
AGENDA ITEM 6.a
Meeting Date: March 27, 2023
SUBJECT: Discussion and Possible Action to receive Drought Policy Ad Hoc Committee Report and Provide Direction to Staff
PREPARED BY: Jose Acosta, Utilities Director
DISCUSSION:

At the July 11, 2022, meeting the City Council adopted Ordinance 22-0359 and then at the October 24, 2022 adopted Resolution No. 22-1198 which modified the City Code regulations during the City’s Stage 2 drought conditions. A Stage 2 drought ordinance is also mandated by the Governor of California under Executive Order (EO) N-7-22. The City is required by the EO to achieve a 20% reduction in water usage.

Attached is a copy of the City Council Resolution No. 22-1198 outlining the Mandatory Stage Two Regulations. The implementation of Stage 2 of the drought regulations included penalties for all consumer groups began with the adoption of the changes. Penalties for each group, in the first month of implementation, were assessed as show below (percentage per consumer type):
- Single Family Residential- 45%
- Multi-Faily Residential- 61%
- Commercial/industrial- 58%
- Landscape Irrigation- 76%
At the October 24, 2022, meeting the City Council received feedback from the public regarding the drought penalties. Some of the comments included the imbalance of penalties for small businesses, family size and water usage, poor communication with public regarding the Stage 2 penalties, and desire to enhancing water conservation communication and rebate programs. The previous City Council action had placed a hold on all penalties within the drought ordinance through the end of 2022.

It was also requested that staff bring this item back for discussion at the January 9, 2023 meeting, for alternatives to the penalty structure.

Staff presented the Council with suggested language modifications to the drought ordinance at the January 9, 2023, meeting. Council received feedback from the public, suggesting removal of negative penalties and provide incentives to encourage conservation, enhance conservation outreach and program, include language applicable to properties with an Accessory Dwelling Unit (ADU). Council also provided comments to staff regarding possible modifications to the policy. After consideration of all public comments and Council feedback, Council approved the formation of an Ad Hoc committee to review the policy and report back to Council. The Ad Hoc committee was comprised of Council members Elizabeth Orona and David Brown, collaborating with the City Manager and Utility Director.

The Ad Hoc committee met several times with staff to compile a list of recommendations for Council to consider. These recommendations are:

1. Language Modifications to Drought Policy- Staff has been presented with some language changes to the drought policy. Included in the language changes are removal of monetary penalties within Stage 2 of the policy, recommendations for entering and exiting each stage within the policy, and language cleanup.

2. Enhancement of Conservation Program and Outreach- Consider increasing the conservation budget to include rebates for other items, such as toilet rebates, on-demand water heaters, low 125
flow fixtures and appliances, and continue landscape rebate program. Work on getting conservation billing inserts to the residents of Multi Family Residential units that are not direct customers, and translate to Spanish.

3. Add Water Usage Calculator Tool- Place water usage calculator on website to assist customers with anticipated water usage, based on family size, appliance use, and water use within residences.

4. Adopt Resolution Placing City at Stage 1- Prepare and adopt resolution placing the City back into Stage 1 of the drought policy. The current regulations for Stage 1 will be recommended and remain in place.

The recommendations by the Ad Hoc committee are proposed for discussion by the full City Council. If recommendations are approved staff should be provided with direction on modification of the drought policy, enhancement of the conservation program and compilation and adoption of a resolution to place the City back into Stage 1 drought regulations.

ALTERNATIVES:

City Council could direct staff to not make any changes and remain in the current Stage 2 of the drought policy.

FISCAL IMPACT:

The removal of penalties will result in the loss of revenue to the water fund.

ATTACHMENTS:

A – Resolution No. 22-1198
126
DocuSign Envelope ID: DF7F28A8-86D5-4D2D-B0D5-1 FADD05A9E25 RESOLUTION NO. 22-1198

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOLVANG, CALIFORNIA,

AMENDING ADOPTED STAGE TWO DROUGHT PENAL TIES
WHEREAS, in California, water year 2021 was dry, and the winter of 2022 was very dry; and
WHEREAS, the 2021 State Water allocation issued by the Department of Water Resources in March 2021 is only 5% which matches the historic record low allocation; and WHEREAS, on April 12, 2021 the Solvang City Council declared a Stage One Drought Condition; and
WHEREAS, on May 10, 2021 Governor Newsom declared a Drought Emergency for several counties within the State including Santa Barbara County; and WHEREAS, due to the statewide drought conditions the availability of supplemental water for purchase in 2022 will be very limited; and
WHEREAS, long-range rainfall projections for Southern California for winter 2022 are forecast by the National Oceanic & Atmospheric Administration (NOAA) to be below average; and
WHEREAS, in the past it has taken multiple "wet" years for Santa Barbara County water purveyors to recover from major droughts; and
WHEREAS, since the introduction of State Water, the City has relied heavily each year on State Water as its primary source of water supply; and WHEREAS, the City of Solvang is facing some uncertainty with respect to water supply; and
WHEREAS, the City of Solvang on August 23, 2021 declared a Stage Two Drought Condition by Resolution No. 21-1145, per Municipal Code Section 9-3D-3, which would activate mandatory water conservation efforts with penalties and mandatory irrigation time of use restrictions; and
WHEREAS, on July 11, 2022, the City of Solvang adopted the amended Mandatory Stage Two Drought Regulations, per City Code Section 9-3D-3, and on August 22, 2022 adopted the language modifications to the Drought Regulations penalties.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SOLVANG DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. That the City of Solvang hereby amends the Mandatory Stage Two Drought Regulations penalties attached and included herein as Exhibit A.

SECTION 2. Constitutionality. If any portion of this resolution is declared invalid or unconstitutional then it is the intention of the City Council to have passed the entire Resolution and all its component parts, and all other sections of this resolution shall remain in full force and R 22-1198 Stage 2 Drought Penalties amendment 1
Attachment A
127
DocuSign Envelope ID: DF7F28A8-86D5-4D2D-B0D5-1 FADD05A9E25 effect.

SECTION 3. Effective Date. That this resolution shall be effective immediately upon adoption.

SECTION 4. The City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions.

PASSED, APPROVED, AND ADOPTED on this 24th day of October 2022.

APPROVED AS TO FORM:

R 22-1198 Stage 2 Drought Penalties amendment
Charlie Uhrig, Mayor
ATTEST:

Annamarie Porter, City Clerk
2 128
DocuSign Envelope ID: DF7F28A8-86D5-4D2D-B0D5-1 FADD05A9E25

STATE OF CALIFORNIA )
COUNTY OF SANTA BARBARA )ss

CITY OF SOL VANG )
I, Annamarie Porter, City Clerk of the City of Solvang, California do hereby certifythat Resolution No. 22-1198 was passed and adopted by the City Council of the City of Solvang at a regular meeting of said City Council held on the 24th day of October 2022, and thereafter signed and approved by the Mayor and attested by the City Clerk, and that said resolution was adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

CLARKE, INFANTI, ORONA, THOMAS, UHRIG
NONE
NONE
NONE
ffiiarle2Nrrter, City Clerk
R 22-1198 Stage 2 Drought Penalties amendment
129
3 DocuSign Envelope ID: DF7F28A8-86D5-4D2D-B0D5-1 FADD05A9E25

EXHIBIT A
STAGE 2 DROUGHT REGULATIONS
Provision 1 of Stage Two Drought Regulations shall take effect beginning immediately following the reading of water meters in August of 2022 and shall be reflected on the September 2022 water bills. All other provisions of the Stage Two Drought Regulations shall take effect August 1, 2022.

Stage Two Drought Regulation shall remain in effect until such time as they are cancelled by resolution of the Solvang City Council.

Municipal Code Section 9-3D-3: REGULATIONS DURING DROUGHT CONDITIONS:

Subsection B- Mandatory Stage Two Regulations (subject to penalties)

1. Mandatory reduction in water use from average monthly water usage by all customers of 20% based on customer class as follows (benchmark year is calendar year 2019):
a. Single family residential customers water usage penalties shall be tiered with no penalty for the allowed residential usage as determined by City Council resolution and increasing to 1.5 times the current water rate for any usage over 14 HCF/Month and 2.0 times the current water rate for that amount over the third tier.
b. Commercial/industrial/institutional customers water usage penalties shall be as follows:
i. 0-80% of usage compared to the same month in the benchmark year- No penalty:

Current water rate.
ii. >80% of usage compared to the same month in the benchmark year- Penalty =

2.0x current water rate, and one-time warning. Second month and each addition month over = $1,000 penalty.
c. Irrigation only customers water usage penalties shall be as follows:
i. 0-50% of usage compared to the same month in the benchmark year- No penalty:

Current water rate.
ii. >50% of usage compared to the same month in the benchmark year- Penalty =

2.0x current water rate, and one-time warning. Second month and each addition month over = $500 penalty.
d. Multi-family residential/mobile home customers water usage penalties shall be as follows:
i. 0-90% of usage compared to the same month in the benchmark year- No penalty:

Current water rate.
ii. >90% of usage compared to the same month in the benchmark year- Penalty =

1.5x current water rate.

Notwithstanding the foregoing subsections (a), (b), (c) and (d), the penalty for a violation of any Stage One or Stage Two Drought Regulations shall be abated from October 24, 2022 through and including December 31, 2022.

2. Outdoor irrigation of ornamental landscapes or turf shall be limited to no more than two days per week. Watering shall be restricted to Mondays and Thursdays for addresses ending in even numbers, and to Tuesdays and Fridays for addresses ending in odd numbers.

3. The use of water for flushing of water mains, and fire department training exercises shall be allowed only upon written approval of the City Manager.

4. The use of water in a fountain or other decorative water feature, except where the water is part of a recirculating system, is prohibited.

R 22-1198 Stage 2 Drought Penalties amendment
130
DocuSign Envelope ID: DF7F28A8-86D5-4D2D-B0D5-1 FADD05A9E25

5. The penalty for a second violation of any Stage One or Stage Two Drought Regulations shall be set by City Council resolution (currently $100 per occurrence), after a written warning upon first violation.

6. Each of Stage One Drought Regulations set forth in Subsections A 1 through A8 of this section shall remain in force where not in conflict with the provisions of this Subsection B.

R 22-1198 Stage 2 Drought Penalties amendment
131

CITY COUNCIL STAFF REPORT
AGENDA ITEM 6.b
Meeting Date: March 27, 2023
SUBJECT: Discussion and possible action to Adopt Resolution No 23-1211 Adopting the SYVT Zero-Emission Vehicle Transition Plan.

PREPARED BY: Rodger A. Olds, Director of Public Works/City Engineer DISCUSSION:

In its role as administrator of Santa Ynez Valley Transit (SYVT), the City of Solvang sponsored preparation of a Five-Year Transit Development Plan (TDP).

The City’s TDP is updated approximately every five years and serves as an evaluation of recent service/program performance as well as a “blueprint” for the continued development of the SYVT program. The scope of activities included within the TDP are reflective of transit industry’s “best practices” and very similar to that included in the City’s prior TDP’s with the exception of including a chapter specific to SYVT’s transition to a zero-emission fleet as required by the California Air Resources Board (CARB).

Transit operators throughout California are required to submit an adopted ZEV Plan to CARB no later than June 30, 2023. Transit operators within California are required to begin purchasing zero-emission vehicles in 2026 and complete transition to a 100-percent zero-emission fleet no later than 2040. The chief benefit of including the City’s ZEV Plan within the TDP is cost-savings, negating the need to prepare a stand-alone report.

SYVT provides both fixed-route and paratransit (i.e., dial-a-ride) services. SYVT is funded through a combination of federal, state, and local transportation funding as well as rider fares. SYVT has been in operation for more than 20 years and is a partnership between the cities of Buellton, Solvang, and the County of Santa Barbara. The partners meet periodically (along with the City’s transit consultant) to discuss program performance, compliance requirements, fleet purchases, and marketing/outreach initiatives. Historically, funding contributions have been matched equally by all three partners.

Since 2016, the City has contracted with RATP Dev (formerly Roadrunner Management Services) for the day-to-day operations of SYVT. RATP Dev provides drivers, dispatching and customer service functions. The current contract with RATP Dev runs through June 2027. All SYVT vehicles are owned by the City, and the City provides the associated fuel as well as the SYVT office.

Preparation of the 2023 TDP translates to at least five benefits:
1) Maintain funding eligibility.
2) Ensure continued compliance with federal, state, and local regulations. 3) Identification of cost-effective opportunities for enhanced community mobility. 4) Compliance with CARB requirements specific to the transition to zero-emissions vehicles. 5) Continuation of the partners’ “best value” approach to transit service provision.

Similar to nearly all public transit providers throughout California, SYVT experienced a significant decline in ridership due to the impacts of the COVID-19 pandemic. This downturn in ridership continued throughout 2020. However, in contrast to many transit operators, SYVT’s overall ridership (assessed on a monthly basis) has rebounded, and in 2022 exceeded prior historic highs. Moore & Associates 132
believes this continued ridership growth is evidence of the important mobility role SYVT plays in the Santa Ynez Valley community.

In preparing the 2023 TDP, three service options were identified: 1) maintain the current service approach (i.e., the status quo), 2) transition to a general public on-demand service (using SYVT vehicles and RATP Dev drivers), or 3) transition to an outside on-demand service (such as Uber or local taxis) along with a subsidized fare.

Based on feedback from the community as well as discussions with the partners, the near-term recommendation is to maintain the current approach to service delivery. The rationale for this decision is:
1) Community concerns regarding replacement of the historic SYVT service by an on-demand model.
2) Limited number of potential qualified service providers within the Santa Ynez Valley. 3) Concerns regarding continued eligibility for federal and state transportation funding. 4) The likelihood of increased annual operating cost given the recent initiation of a new operating agreement with RATP Dev.
5) Concerns regarding erosion of the partners’ long-time investment in SYVT.

Preparation of the 2023 TDP included a variety of public participation activities including community survey, outreach to nearly 60 community organizations, bilingual project webpage including online comment mechanism, two rounds of community workshops, and providing the draft report to the Santa Ynez Band of Chumash Indians for review and comment.

While adoption of the draft 2023 TDP does not preclude the City or its partners from making changes to the SYVT service delivery methodology at some point in the future, it would support the uninterrupted provision of service which SYVT customers have come to rely on. Adoption of the SYVT Zero Emission Vehicle Transition Plan would also address the near-term CARB requirements.

ALTERNATIVES:

City Council could choose not to approve and adopt the TDP. This would maintain the status quo but would not further the development of SYVT.

City Council could choose not to adopt the ICT Zero Emission Transition Plan. This would impact future compliance and state and federal funding, requiring the identification of substantial alternative funding sources.

FISCAL IMPACT:

Recommendations outlined within the 2023 TDP can be implemented within the framework of currently available funding. Implementation of the SYVT Zero Emission Vehicle Transition Plan will require additional funding for capital, the majority of which will be secured through state and federal grant programs.

ATTACHMENTS:

A. Resolution
B. 2023 SYVT Transit Development Plan Final Report
133
RESOLUTION NO. 23 -1211

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOLVANG, CALIFORNIA

ADOPTING THE SYVT ZERO-EMISSION VEHICLE TRANSITION PLAN WHEREAS, California Code of Regulations Title 13, Division 3, Chapter 1, Article 4.3, Part 2023.1(d), Zero Emission Bus Rollout Plan Requirements, requires that a transit agency Zero Emission Bus Rollout Plan be approved by its governing body; and WHEREAS, the City of Solvang as the administrating agency for the Santa Ynez Valley Transit (SYVT) system desires to comply with the Zero Emission Bus Rollout Plan Requirements; and WHEREAS, the Zero Emission Vehicle Transition Plan sets forth SYVT’s plan which meets the following requirements:
• A goal of full transition to zero-emission vehicles by 2040 with careful planning that avoids early retirement of gas-powered vehicles;
• Identification of the type of zero-emission bus technology SYVT is planning to deploy; • A schedule for zero-emission and gas-powered engine vehicle purchases; • A schedule for construction of infrastructure modifications to deploy zero-emission vehicles; • Explanation of how SYVT plans to deploy zero-emission vehicles in Disadvantaged Communities; • An assessment of training needs for zero-emission vehicle operators; and • Identification of potential funding sources; and
WHEREAS, Whereas, the Solvang City Council wishes to approve and adopt the Zero Emission Transition Plan, dated March 2023, developed for the City of Solvang and the Santa Ynez Valley Transit system to comply with provisions of the Innovative Clean Transit legislation attached hereto and made a part of this resolution as Exhibit “A”.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SOLVANG DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. That the Solvang City Council does hereby approve SYVT’s Zero Emission Vehicle Transition Plan as set forth in full.

SECTION 2. That insofar as the provision(s) of any resolution, regulation, statement of policy, or previous resolution of the City Council or administrative action by the City Manager, adopted or issued prior to the date of this Resolution, which are inconsistent with the provisions of this Resolution, the same shall no longer be of any force or effect and this Resolution and the implementing Board Policies adopted herein shall control.

SECTION 3. That this Resolution is effective immediately upon adoption.

SECTION 4. That the City Clerk shall certify to the passage and adoption of this Resolution and shall cause a certified copy to be filed in the book of original resolutions.

STATE OF CALIFORNIA )
COUNTY OF SANTA BARBARA )ss

CITY OF SOLVANG )
I, Annamarie Porter, City Clerk of the City of Solvang, California do hereby certify that Resolution No. 23- 1211 was passed and adopted by the City Council of the City of Solvang at a regular meeting of said City Council held on the 27th day of March, 2023, and thereafter signed and approved by the Mayor and attested by the City Clerk, and that said resolution was adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
________________________________
Annamarie Porter, City Clerk
135
Transit Development Plan
Final Report
March 2023
moore
& associates
Santa Ynez Valley Transit
Exhibit A
136
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
i
Table of Contents
Section 1 | Executive Summary ..............................................................1 Section 2 | Visioning Summary ...............................................................3

2.1 MOU Partner Workshop .............................................................................. 3

2.2 Community Visioning Workshops ................................................................ 3 Section 3 | Existing Service Evaluation....................................................5

3.1 Fixed-Route Service...................................................................................... 7

3.2 Dial-A-Ride Service ..................................................................................... 14 Section 4 | Summary of Engagement Activities....................................19

4.1 Fixed-Route Customer Survey .................................................................... 19

4.2 Dial-A-Ride Customer Survey ..................................................................... 30

4.3 Community Survey ..................................................................................... 38

4.4 Community Workshops.............................................................................. 48 Section 5 | Demand Analysis ................................................................49

5.1 Demographic Analysis................................................................................ 49

5.2 Trends and Forecasts ................................................................................. 54

5.3 Stakeholder Survey .................................................................................... 55

5.4 Staff Survey ................................................................................................ 56

5.5 Needs Assessment ..................................................................................... 56

5.6 Preliminary Service Recommendations...................................................... 60 Section 6 | Operations Plan ..................................................................76

6.1 Implementation Plan.................................................................................. 81 137
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
ii
Section 7 | Financial and Capital Plans..................................................83

7.1 Financial Plan (Baseline)............................................................................. 83

7.2 Financial Plan, FY 2024 – FY 2028............................................................... 87

7.3 Capital Plan, FY 2024 – FY 2028.................................................................. 90 Appendix A | Survey Frequencies.........................................................92 A.1 Community Survey Frequencies................................................................. 92 A.2 Fixed-Route Rider Survey......................................................................... 100 A.3 Dial-A-Ride Survey ................................................................................... 109 A.4 Stakeholder Survey .................................................................................. 115 Appendix B | ICT Compliance Plan......................................................122 Section A | Transit Agency Information .......................................................... 122 Section B | Rollout Plan General Information ................................................. 123 Section C | Technology Portfolio..................................................................... 125 Section D | Current Bus Fleet Composition and Future Bus Purchases........... 134 Section E | Facilities and Infrastructure Modifications.................................... 138 Section F | Providing Service in Disadvantaged Communities......................... 139 Section G | Workforce Training ...................................................................... 140 Section H | Potential Funding Sources............................................................ 144 Section I | Start-up and Scale-up Challenges .................................................. 149 Section J | Glossary of Terms.......................................................................... 150 Section K | Training Programs......................................................................... 155 138
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
iii
Table of Exhibits
Exhibit 3.0.1 SYVT fixed routes................................................................................................................6 Exhibit 3.0.2 SYVT Dial-A-Ride service area .............................................................................................6 Exhibit 3.1.1 Fixed-route ridership (annual) ............................................................................................7 Exhibit 3.1.2 Fixed-route ridership by month ..........................................................................................8 Exhibit 3.1.3 Fixed-route ridership by day of week..................................................................................8 Exhibit 3.1.4 Fixed-route passengers per revenue hour (annual average)................................................9 Exhibit 3.1.5 Fixed-route passengers per hour (by month) ......................................................................9 Exhibit 3.1.6 Fixed-route passengers per hour (by month) – Express Route........................................... 10 Exhibit 3.1.7 Fixed-route passengers per hour (by month) – Los Olivos Loop......................................... 10 Exhibit 3.1.8 Fixed-route passengers per revenue mile (annual)............................................................ 11 Exhibit 3.1.9 Fixed-route passengers per revenue mile (by month) ....................................................... 11 Exhibit 3.1.10 Operating cost per passenger ......................................................................................... 12 Exhibit 3.1.11 Fixed-route fare media (FY 2021/22) .............................................................................. 12 Exhibit 3.1.12 Fixed-route fare category (FY 2021/22)........................................................................... 13 Exhibit 3.1.13 Fixed-route average fare per passenger.......................................................................... 13 Exhibit 3.2.1 Dial-a-ride ridership (annual)............................................................................................ 14 Exhibit 3.2.2 Dial-a-ride ridership by month.......................................................................................... 15 Exhibit 3.2.3 Dial-a-ride ridership by day of the week (FY 2020/21)....................................................... 15 Exhibit 3.2.4 Dial-a-ride trip pairs.......................................................................................................... 16 Exhibit 3.2.5 Dial-a-ride passengers per revenue hour .......................................................................... 16 Exhibit 3.2.6 Dial-a-ride passengers per revenue mile (annual) ............................................................. 17 Exhibit 3.2.7 Dial-a-ride operating cost per passenger........................................................................... 17 Exhibit 3.2.8 Dial-a-ride fare media (FY 2021/22) .................................................................................. 18 Exhibit 3.2.9 Dial-a-ride average fare per passenger ............................................................................. 18 Exhibit 4.1.1 Fixed-route survey: route distribution .............................................................................. 19 Exhibit 4.1.2 Fixed-route survey: common origins................................................................................. 20 Exhibit 4.1.3 Fixed-route survey: common destinations........................................................................ 20 Exhibit 4.1.4 Fixed-route survey: transfer use ....................................................................................... 20 Exhibit 4.1.5 Fixed-route survey: fare media used................................................................................. 20 Exhibit 4.1.6 Fixed-route survey: trip purpose....................................................................................... 21 Exhibit 4.1.7 Fixed-route survey: length of patronage ........................................................................... 21 Exhibit 4.1.8 Fixed-route survey: frequency of patronage ..................................................................... 22 Exhibit 4.1.9 Fixed-route survey: alternative transportation use ........................................................... 22 Exhibit 4.1.10 Fixed-route survey: reasons for not using taxi/Uber/Lyft ................................................ 23 Exhibit 4.1.11 Fixed-route survey: willingness to use taxi/Uber/Lyft if less expensive............................ 23 Exhibit 4.1.12 Fixed-route survey: Google Transit use ........................................................................... 23 Exhibit 4.1.13 Fixed-route survey: alternatives to SYVT......................................................................... 24 Exhibit 4.1.14 Fixed-route survey: satisfaction ...................................................................................... 24 139
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
iv
Exhibit 4.1.15 Fixed-route survey: preferred service change ................................................................. 25 Exhibit 4.1.16 Fixed-route survey: impact of service improvement ....................................................... 25 Exhibit 4.1.17 Fixed-route survey: use of taxi/Uber/Lyft as alternative to SYVT ..................................... 25 Exhibit 4.1.18 Fixed-route survey: use of general public dial-a-ride as alternative to fixed route ........... 26 Exhibit 4.1.19 Fixed-route survey: use of community carsharing service ............................................... 26 Exhibit 4.1.20 Fixed-route survey: zero-emission fleet transition .......................................................... 26 Exhibit 4.1.21 Fixed-route survey: age .................................................................................................. 27 Exhibit 4.1.22 Fixed-route survey: access to personal vehicle................................................................ 27 Exhibit 4.1.23 Fixed-route survey: vehicles available to household........................................................ 27 Exhibit 4.1.24 Fixed-route survey: home community distribution.......................................................... 28 Exhibit 4.1.25 Fixed-route survey: English proficiency........................................................................... 28 Exhibit 4.1.26 Fixed-route survey: language spoken at home................................................................ 28 Exhibit 4.1.27 Fixed-route survey: race ................................................................................................. 28 Exhibit 4.1.28 Fixed-route survey: identification as Hispanic/Latino ...................................................... 29 Exhibit 4.1.29 Fixed-route survey: household income ........................................................................... 29 Exhibit 4.2.1 Dial-a-ride survey: trip purpose ........................................................................................ 30 Exhibit 4.2.2 Dial-a-ride survey: frequency of ridership ......................................................................... 31 Exhibit 4.2.3 Dial-a-ride survey: reason for riding.................................................................................. 31 Exhibit 4.2.4 Dial-a-ride survey: use of service ...................................................................................... 32 Exhibit 4.2.5 Dial-a-ride survey: primary reason not using regular SYVT bus.......................................... 32 Exhibit 4.2.6 Dial-a-ride survey: primary reason not using private taxi/Uber/Lyft.................................. 32 Exhibit 4.2.7 Dial-a-ride survey: access to technology ........................................................................... 33 Exhibit 4.2.8 Dial-a-ride survey: typical fare payment............................................................................ 33 Exhibit 4.2.9 Dial-a-ride survey: alternative to SYVT .............................................................................. 34 Exhibit 4.2.10 Dial-a-ride survey: home community distribution ........................................................... 34 Exhibit 4.2.11 Dial-a-ride survey: primary means of transportation....................................................... 34 Exhibit 4.2.12 Dial-a-ride survey: length of patronage........................................................................... 35 Exhibit 4.2.13 Dial-a-ride survey: valid driver license............................................................................. 35 Exhibit 4.2.14 Dial-a-ride survey: access to personal vehicle ................................................................. 35 Exhibit 4.2.15 Dial-a-ride survey: impairment to personal mobility ....................................................... 35 Exhibit 4.2.16 Dial-a-ride survey: age.................................................................................................... 36 Exhibit 4.2.17 Dial-a-ride survey: preferred service change................................................................... 36 Exhibit 4.2.18 Dial-a-ride survey: English proficiency............................................................................. 36 Exhibit 4.2.19 Dial-a-ride survey: language spoken at home.................................................................. 37 Exhibit 4.2.20 Dial-a-ride survey: race................................................................................................... 37 Exhibit 4.2.21 Dial-a-ride survey: identification as Hispanic/Latino........................................................ 37 Exhibit 4.2.22 Dial-a-ride survey: household income............................................................................. 37 Exhibit 4.3.1 Community survey: SYVT patronage ................................................................................. 38 Exhibit 4.3.2 Community survey: service distribution............................................................................ 39 Exhibit 4.3.3 Community survey: public transportation challenges........................................................ 39 Exhibit 4.3.4 Community survey: awareness of SYVT............................................................................. 40 Exhibit 4.3.5 Community survey: perception of SYVT ............................................................................ 41 140
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
v
Exhibit 4.3.6 Community survey: primary reason for not using SYVT ..................................................... 41 Exhibit 4.3.7 Community survey: service change influencing use of SYVT .............................................. 42 Exhibit 4.3.8 Community survey: change in personal circumstance influencing use of SYVT .................. 43 Exhibit 4.3.9 Community survey: primary means of transportation ....................................................... 43 Exhibit 4.3.10 Community survey: value of zero-emission fleet transition ............................................. 44 Exhibit 4.3.11 Community survey: home community distribution ......................................................... 44 Exhibit 4.3.12 Community survey: age .................................................................................................. 45 Exhibit 4.3.13 Community survey: household vehicles.......................................................................... 45 Exhibit 4.3.14 Community survey: employment zip code ...................................................................... 46 Exhibit 4.3.15 Community survey: language spoken at home................................................................ 46 Exhibit 4.3.16 Community survey: race ................................................................................................. 46 Exhibit 4.3.17 Community survey: identification as Hispanic/Latino...................................................... 47 Exhibit 4.3.18 Community survey: household income ........................................................................... 47 Exhibit 5.1.1 Santa Ynez Valley community demographics .................................................................... 51 Exhibit 5.1.2 Regional demographic comparison................................................................................... 53 Exhibit 5.2.1 Total population growth forecast...................................................................................... 54 Exhibit 5.5.1 Potential mobility needs................................................................................................... 57 Exhibit 5.5.2 Bus stop at Cuesta and Pine in Santa Ynez ........................................................................ 58 Exhibit 5.5.3 Requested service locations – Solvang.............................................................................. 58 Exhibit 5.5.4 Requested service locations – Buellton............................................................................. 59 Exhibit 5.6.1 Potential scenario #1 – Community circulators................................................................. 61 Exhibit 5.6.2 Potential scenario #2 – Two routes................................................................................... 61 Exhibit 5.6.3 Potential scenario #3 – Three routes ................................................................................ 62 Exhibit 5.6.4 Single-route system map .................................................................................................. 62 Exhibit 5.6.5 Cost comparison............................................................................................................... 63 Exhibit 5.6.6 Regional transit service times........................................................................................... 72 Exhibit 6.1.1 Implementation Plan........................................................................................................ 81 Exhibit 7.1.1 Farebox recovery ratio estimates...................................................................................... 84 Exhibit 7.1.2 Operating budget (Baseline)............................................................................................. 85 Exhibit 7.1.3 Capital budget (Baseline).................................................................................................. 86 Exhibit 7.2.1 Farebox recovery ratio estimates (with recommendations) .............................................. 88 Exhibit 7.2.2 Operating budget with recommendations ........................................................................ 89 Exhibit 7.3.1 Proposed fleet replacement plan...................................................................................... 90 Exhibit 7.3.2 Capital budget with recommendations............................................................................. 91 Exhibit B.1 Adopting Resolution.......................................................................................................... 124 Exhibit C.3.1 PG&E electrification infrastructure process .................................................................... 132 Exhibit C.3.2 Example of time-of-use breakdown................................................................................ 133 Exhibit C.3.3 Example of electricity cost with demand charges............................................................ 133 Exhibit D.1.1 Current bus fleet............................................................................................................ 134 Exhibit D.2.1 Future bus purchases..................................................................................................... 135 Exhibit D.2.2 Fleet replacement plan .................................................................................................. 135 Exhibit D.3.1 Mileage by fixed route ................................................................................................... 136 141
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
vi
Exhibit D.3.2 Range of future ZEB purchases....................................................................................... 137 Exhibit E.1.1 Facilities information and construction timeline ............................................................. 138 Exhibit H.1.1 Potential funding sources............................................................................................... 147 Exhibit K.1.1 Training programs........................................................................................................... 155 142
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
1 Section 1 | Executive Summary
The COVID-19 pandemic has significantly changed how Californians work, their transportation needs, and their mobility priorities. The popularity of traditional public transit services has waned considerably in some communities, while desire for flexible, more personalized forms of on-demand transportation has increased industry-wide. As Santa Ynez Valley Transit recovers from the impacts of the COVID-19 pandemic, it is appropriate to re-evaluate the mobility needs of the Santa Ynez Valley community.

The purpose of the Transit Development Plan is to do just that – conduct an objective evaluation of local mobility needs, assess how well those needs are being addressed by the current Santa Ynez Valley Transit (SYVT) system, and identify opportunities for transit service development. These opportunities are then balanced with available and likely funding and anticipated return on investment.

This Transit Development Plan (TDP) is comprised of the following eight sections.

Section 2 summarizes the visioning process conducted at the beginning of the engagement, including a meeting with the three SYVT partners (the cities of Buellton and Solvang and the County of Santa Barbara) and several community visioning workshops. During these meetings participants had the opportunity to share key issues to be addressed, local mobility needs, and service priorities.

Section 3 consists of a review of the existing SYVT fixed-route and Dial-A-Ride services. While both services were significantly impacted by the COVID-19 pandemic, the fixed-route service has recovered effectively, surpassing annual pre-COVID ridership (FY 2018/19) in FY 2021/22. The Dial-A-Ride service has been slower to recover, but ridership continues to gradually increase. This section analyzes a series of performance metrics for each service mode, including both pre-COVID and post-COVID periods.

Section 4 provides a summary of three separate surveys conducted during project development: a fixedroute customer survey, a Dial-A-Ride customer survey, and a community survey. The different surveys were designed to elicit input from both the individuals who use each service mode and those who do not.

Rider feedback is essential because it lets the transit operator know what is working well and what is not working well directly from those it impacts the most. Community (non-rider) feedback is also important, as it can provide insight as to what barriers may be keeping individuals from using transit. This section also includes a summary of the section round of community workshops, conducted midway through the project, to garner feedback on the preliminary service recommendations.

Section 5 includes a comprehensive demand analysis. This section has multiple components: demographic analysis (to assess latent demand), population trends and forecasts, stakeholder survey, transit staff survey, needs assessment, and preliminary service recommendations. This section takes into account input received from the community, riders, and staff; balances it with demographics and trends; and uses that information to develop a series of 26 preliminary recommendations. These recommendations were taken back out to the community during the second round of workshops discussed in Section 4.

Section 6 narrows the preliminary recommendations into a cohesive Operations Plan. The Operations Plan identifies 10 recommendations selected for implementation. Those recommendations are:
143
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
2 1. Extend the Express Route to serve the new Buellton library and potentially make the Chumash Casino and tribal clinic into regular stops (dependent upon support from the Tribe).

2. Add the Avenue of the Flags Park & Ride as an on-call stop during certain trips to enable connectivity with the Clean Air Express.

3. Relaunch marketing efforts to include campaigns promoting the trip planner, real-time GTFS, and options for visitors to the Santa Ynez Valley.

4. Expand marketing activities to include twice-annual customer appreciation events and bimonthly outreach to the senior centers.

5. Begin the transition to a zero-emission (battery-electric) transit fleet.

6. Introduce a 12-month micro-transit pilot project, including launch of a scheduling app and mobile payment (beginning in FY 2025).

7. Introduce contactless payment (either mobile ticketing or open-loop payment).

8. Address safety issues by rerouting travel on Hwy 246 on the west end and relocating the westbound stop at Hwy 246 and Freear Dr. in Buellton.

9. Explore the introduction of a pass-through hotel fee to support transit (beginning in FY 2026).

10. Make the discounted student fare a permanent part of the fare schedule.

The Operations Plan discusses each recommendation in greater detail as well as provides the anticipated fiscal impact of each. An Implementation Plan at the end of the section identifies implementation activities, prerequisites, and the implementation timeline.

Section 7 presents Financial and Capital Plans for the selected recommendations. Starting with a status quo (baseline) financial and capital plan, this section compares SYVT’s current financial forecast with one that includes the recommendations. Recommendations are presented as separate line items so their impact can be clearly identified.

Appendix A presents simple frequencies for the three surveys discussed in Section 4.

Appendix B consists of SYVT’s ICT Compliance Plan, which is require by the California Air Resources Board (ARB) under the Innovative Clean Transit (ICT) legislation. The ICT Plan details the actions SYVT anticipates implementing in order to achieve a 100 percent zero-emission transit fleet by 2040. The ICT Plan must be adopted and submitted to ARB by June 30, 2023.
144
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
3 Section 2 | Visioning Summary
The COVID-19 pandemic has significantly changed how Californians work, their transportation needs, and their mobility priorities. The popularity of traditional public transit services has waned considerably in some communities, while desire for flexible, more personalized forms of on-demand transportation has increased industry-wide. As Santa Ynez Valley Transit recovers from the impacts of the COVID-19 pandemic, it is appropriate to re-evaluate the mobility needs of the Santa Ynez Valley community.

To kick off preparation of the Transit Development Plan (TDP), the consultant team conducted two separate visioning activities. The first activity was a discussion including a staff representative from each of the MOU partners. The second was a series of in-person workshops at locations throughout the Santa Ynez Valley.

2.1 MOU Partner Meeting
On July 20, 2022 the consultant team met with representatives from each of the MOU partners: Rodger Olds (Public Works Director, City of Solvang), Rose Hess (Public Works Director/City Engineer, City of Buellton), and Mark Friedlander (Alternative Transportation Manager, County of Santa Barbara). The meeting duration was approximately 90 minutes during which Moore & Associates provided an overview of service offerings, as well as an overview of operational and funding impacts arising from the COVID-19 pandemic. The consultant team then reviewed recent (pre-pandemic as well as from March 2020 onward) performance data specific to SYVT. The team then provided an overview of the Transportation Development Plan, its anticipated benefits, potential service options, and next steps. During the meeting, several issues were identified, including the planned relocation of the Buellton library.

2.2 Community Visioning Workshops
The project team coordinated and facilitated four community workshops with community stakeholders and the general public. Three in-person workshops were held on July 20 and 21, 2022 in Buellton, Los Olivos, and Solvang. The fourth workshop was held virtually via Zoom on July 27, 2022.

Promotion of the workshops included messaging on both the SYVT webpage and the TDP project webpage, posters/flyers displayed throughout the community (library, senior center, bulletin boards, etc.), onboard vehicle notices, adverts in the SYV News and SYV Star print newspapers, and a newsletter insert with Solvang’s utility bill.

The three in-person workshops were held at the Los Olivos Community Organization Hall, Buellton council chambers, and Solvang Veterans Memorial Hall. Attendees were invited to complete a short mobility needs and priorities survey, provide direct feedback regarding anticipated transit needs and preferences, and ask questions about the TDP project. The workshops were scheduled for approximately 90 minutes to provide adequate time for attendees to ask questions, etc.

The Solvang workshop was the only session to attract attendees. During the meeting, the project team met with Joann Ricci (SYV resident), Rodger Olds (Public Works Director, City of Solvang), and Angela Covarrubias (SYVT Operations Manager). The session started with the consultant team’s overview of what a Transit Development Plan is, as well as goals and expectations for the project. The team provided an 145
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
4 overview of SYVT service offerings and then opened the floor for discussion. Ms. Ricci described her transit experience riding both fixed routes using a multi-ride pass obtained through the senior center. She formerly served on the steering committee for the senior center and has a background in community planning. She suggested co-locating the SYVT office with the new senior center. Rodger explained the location of the new office near Solvang city hall as the most likely option, given the transit fleet storage needs.

Discussion during the workshop included electric vehicle technology, electronic fareboxes, real-time bus tracking, and suggestions of route expansion to the Chumash cultural center once construction is complete, as well as an additional stop at the Botanical Gardens. Ms. Ricci noted the Chumash cultural center could attract as many as a million visitors. She also recommended additional outreach to the hospitality sector. Rodger also noted the City of Solvang is currently updating its General Plan, and that there could be opportunities for coordination with the TDP project. 146
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
5 Section 3 | Existing Service Evaluation
The purpose of this section is to provide an overview of the Santa Ynez Valley Transit service as well as an evaluation of performance. The service evaluation includes data from prior to the pandemic (FY 2018/19) through the most recently completed fiscal year (FY 2021/22). Performance data was obtained from monthly performance reports and daily driver logs.

Overview of SYVT
Santa Ynez Valley Transit (SYVT) is administered by the City of Solvang on behalf of a MOU comprising the cities of Buellton and Solvang and the County of Santa Barbara. SYVT operates two fixed routes open to the general public and a Dial-A-Ride service for seniors and ADA-certified riders. On Sunday, Dial-A-Ride service is open to the general public. Service is provided throughout the Santa Ynez Valley. The Dial-ARide service operates within three-quarters of a mile of the fixed-route alignments. Service operates every day except for ten designated holidays.

The Santa Ynez Valley is located in Santa Barbara County bordered by the Santa Ynez Mountains to the south and the San Rafael Mountains to the north. The Santa Ynez River runs through the valley from east to west. SVYT can be used to access a multitude of regional partners including direct connections to The Breeze Bus, Clean Air Express, and COLT Wine Country Express. Through those entities, riders can access Amtrak, City of Lompoc Transit (COLT), Santa Maria Regional Transit (SMRT), SMOOTH, and Santa Barbara Health Care Center.

Description of Routes
Santa Ynez Valley Transit operates two fixed routes; the Express Route and the Los Olivos Loop. Both routes share stops share stops between Solvang and Santa Ynez along Sagunto Street, Edison Street, Pine Street, and Mission Drive to Solvang Park. The fixed routes operate Monday through Saturday from 6:30 a.m. to 7:00 p.m.

The Express Route provides service between Santa Ynez, Solvang, and Buellton. Stops include Solvang Park, Albertsons, Santa Ynez Valley Union High School, Tribal Health Clinic, Chumash Casino, Veteran’s Hall/Library, and Oak Park. Bidirectional service is provided every 30 minutes Monday through Saturday from 6:30 a.m. to 7:00 p.m. originating and ending at Solvang Park. The eastbound Express Route does not travel to Santa Ynez at 8:00 a.m., 9:30 a.m., and 4:00 p.m. The westbound route does not travel to Buellton at 1:00 p.m. Free transfers to the Los Olivos Loop are available from the driver upon request.

The Los Olivos Loop provides service between Solvang and Los Olivos. Stops include Solvang Park, Old Mission Ines, Valley Fresh Market, Cottage Hospital, Mattei’s Tavern, Santa Ynez Valley Union High School, The Maverick, and the Solvang library. Bi-directional service is provided via eight round trips per day, Monday through Saturday. Free transfers to the Express Route are available from the driver upon request.

Both routes also feature on-call stops which are served upon request. These stops include Chumash Casino, the Tribal Health Clinic, and Cottage Hospital. Customers request a pick up from an on-call stop by calling the SYVT customer service line. To alight at an on-call stop, riders need to advise the driver upon boarding.
147
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
6 Exhibit 3.0.1 SYVT fixed routes
SYVT also operates a curb-to-curb Dial-A-Ride service within three-quarters of a mile from the fixed-route service. Eligibility is deemed as seniors, aged 60 years and up, and ADA-certified patrons. Monday through Saturday, Dial-A-Ride hours mirror those of the fixed-route service. On Sundays, the service is available to the general public. Sunday service operates from 8:30 a.m. to 12:30 p.m. and 1:00 p.m. to 4:00 p.m.

Reservations may be made one to seven days in advance. Same-day trips are accepted on an as-received basis, availability permitting.

Exhibit 3.0.2 SYVT Dial-A-Ride service area
148
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
7 3.1 Fixed-Route Service
During the COVID-19 pandemic, SYVT ridership decreased significantly. Fixed-route ridership decreased approximately 25 percent between FY 2018/19 and FY 2020/21. Beginning in May 2021, ridership began to rebound, and now has surpassed pre-pandemic levels. As shown in Exhibit 3.1.1, the majority of riders are carried by the Express Route, with a much lower volume on the Los Olivos Loop.

Exhibit 3.1.1 Fixed-route ridership (annual)
Among SYVT’s responses to the pandemic was suspension of the fixed-route service due to both the decline in ridership as well as a driver shortage. The dial-a-ride service continued to operate (same service hours, same service days), and was opened to the general public. SYVT’s fixed-route service was reinstated in June 2020, with enhanced vehicle interior cleaning, social distancing, and an onboard mask requirement.

Typically, fixed-route ridership fluctuates during the course of a fiscal year. FY 2018/19 began with approximately 2,900 riders, which rose to more than 4,100 riders in August 2019. SYVT had been on track for record ridership increases in FY 2019/20 when the pandemic struck. Fixed-route ridership resumed in mid-June 2020, and by October 2020 had risen to nearly 2,500. Many of the subsequent month-to-month fluctuations were similar to patterns observed prior to the pandemic. Ridership continued to increase, reaching nearly 4,000 by the end of FY 2021/22.
30,714
27,290
23,412
32,074
5,662
5,073
3,825
4,530
-
5,000
10,000
15,000
20,000
25,000
30,000
35,000
40,000
FY 2018/19 FY 2019/20 FY 2020/21 FY 2021/22
Express Los Olivos
36,376
32,363
27,237
36,604
149
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
8 Exhibit 3.1.2 Fixed-route ridership by month
Ridership also fluctuates by day of the week. Overall, in FY 2021/22, fixed-route ridership was highest on Tuesday (6,647 riders) and Friday (6,450). Saturday had the lowest ridership, with just 5,215 riders. With the most riders, the Express Route reflected the overall system. The Los Olivos Loop, however, experienced its highest ridership on Thursday (893), followed by Tuesday (811). Monday (647) actually had the lowest ridership for the Los Olivos Loop, followed closely by Saturday (652).

Exhibit 3.1.3 Fixed-route ridership by day of week (FY 2022) Not surprisingly, passenger-related metrics declined during the pandemic. Systemwide, passengers per vehicle service hour saw its lowest annual average (2.9) in FY 2020/21, and by the end of FY 2021/22 (3.7) had nearly returned to its FY 2018/19 level (4.0). However, given these figures represent an average across the entire year, it can be helpful to review changes month-over-month, especially in light of the typical ridership fluctuations show in Exhibit 3.1.2.
2,863
3,141
2,606
4,143 4,069
3,517
2,004
948
2,498
2,888
3,699
3,981
-
500
1,000
1,500
2,000
2,500
3,000
3,500
4,000
4,500
Jul-18
Sep-18
Nov-18
Jan-19
Mar-19
May-19
Jul-19
Sep-19
Nov-19
Jan-20
Mar-20
May-20
Jul-20
Sep-20
Nov-20
Jan-21
Mar-21
May-21
Jul-21
Sep-21
Nov-21
Jan-22
Mar-22
May-22
5,239
5,836 5,452 5,325 5,659
4,563
647
811
736 893
791
652
0 1,000
2,000
3,000
4,000
5,000
6,000
7,000
Monday Tuesday Wednesday Thursday Friday Saturday
Express Los Olivos
150
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
9 Exhibit 3.1.4 Fixed-route passengers per revenue hour (annual average) As the fixed-route ridership rose prior to the pandemic, fixed-route passengers per hour also rose, reaching a peak of 5.2 in June 2019. This metric stayed above 4.0 from March 2019 through February 2020, then stood at zero while the fixed-route service was suspended due to the pandemic. Once fixedroute service resumed, passengers per hour reached 3.0 in October 2020, and had risen to 3.6 in May 2021. By the end of FY 2021/22 (June 2022), the metric stood at 4.7.

Exhibit 3.1.5 Fixed-route passengers per hour (by month) The Express Route features a higher passengers per hour than the fixed-route average, and peaked at 6.0 in June 2019. As of June 2022, it stood equal to the February 2020 figure of 5.5, which represented the last “normal” month of operation before the pandemic.

4.0 4.6

2.9 3.7

4.5 5.2

3.4 4.4

2.5 2.9

1.5 1.7

0.0 1.0

2.0 3.0

4.0 5.0

6.0 FY 2018/19 FY 2019/20 FY 2020/21 FY 2021/22
Total Express Los Olivos

3.8 5.2

4.9 0.0

2.3 3.0

2.2 3.6

4.7 0.00

1.00 2.00

3.00 4.00

5.00 6.00
Jul-18
Sep-18
Nov-18
Jan-19
Mar-19
May-19
Jul-19
Sep-19
Nov-19
Jan-20
Mar-20
May-20
Jul-20
Sep-20
Nov-20
Jan-21
Mar-21
May-21
Jul-21
Sep-21
Nov-21
Jan-22
Mar-22
May-22
151
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
10 Exhibit 3.1.6 Fixed-route passengers per hour (by month) – Express Route With the Los Olivos Loop’s lower ridership comes a lower passengers per hour metric. While the Los Olivos Loop comprises approximately 25 percent of the fixed-route vehicle service hours, it carries between 12 and 15 percent of the fixed-route ridership. Passengers per hour peaked in October 2019 at 3.5. It has been slower to rebound since the pandemic, not reaching 2.0 until May 2022.

Exhibit 3.1.7 Fixed-route passengers per hour (by month) – Los Olivos Loop The annual passengers per revenue mile metric decreased approximately 27 percent between FY 2018/19 and FY 2020/21 for both routes. Fortunately, unlike many transit providers in California, SYVT’s fixed-route ridership has largely returned to pre-pandemic levels.

4.4 4.0 3.8

6.0 5.5

4.5 0.0

2.6 3.5

2.7 4.3

3.5 5.5

0.00 1.00

2.00 3.00

4.00 5.00

6.00 7.00
Jul-18
Sep-18
Nov-18
Jan-19
Mar-19
May-19
Jul-19
Sep-19
Nov-19
Jan-20
Mar-20
May-20
Jul-20
Sep-20
Nov-20
Jan-21
Mar-21
May-21
Jul-21
Sep-21
Nov-21
Jan-22
Mar-22
May-22

2.2 1.9

2.5 3.5

2.8 0.0

1.5 1.7

1.0 1.9

1.7 1.1

2.5 0.0

0.5 1.0

1.5 2.0

2.5 3.0

3.5 4.0
Jul-18
Sep-18
Nov-18
Jan-19
Mar-19
May-19
Jul-19
Sep-19
Nov-19
Jan-20
Mar-20
May-20
Jul-20
Sep-20
Nov-20
Jan-21
Mar-21
May-21
Jul-21
Sep-21
Nov-21
Jan-22
Mar-22
May-22
152
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
11 Exhibit 3.1.8 Fixed-route passengers per revenue mile (annual) As you can see in Exhibit 3.1.9, the passengers per mile experienced fluctuations as ridership rose and fell during each fiscal year, similar to the patterns observed in passengers per hour.

Exhibit 3.1.9 Fixed-route passengers per revenue mile (by month) Cost-related metrics generally increased over the course of the pandemic, indicating a decrease in costeffectiveness. Since fixed-route operating cost is relatively stable regardless of how many passengers ride, this metric is significantly impacted by ridership loss. As ridership increases, the cost per passenger decreases. In June 2019, this reached a low of $9.60. By June 2022, cost per passenger stood at $11.44, down from a pandemic-related peak of $23.46 in January 2021. As ridership increases, this metric will continue to decrease, resulting in higher cost-efficiency.

0.22 0.25

0.16 0.22

0.24 0.28

0.18 0.25

0.14 0.17

0.10 0.11

0.00 0.05

0.10 0.15

0.20 0.25

0.30 FY 2018/19 FY 2019/20 FY 2020/21 FY 2021/22
Total Express Los Olivos

0.21 0.21

0.19 0.28

0.27 0.00

0.12 0.17

0.20 0.21

0.17 0.27

0.00 0.05

0.10 0.15

0.20 0.25

0.30 Jul-18
Sep-18
Nov-18
Jan-19
Mar-19
May-19
Jul-19
Sep-19
Nov-19
Jan-20
Mar-20
May-20
Jul-20
Sep-20
Nov-20
Jan-21
Mar-21
May-21
Jul-21
Sep-21
Nov-21
Jan-22
Mar-22
May-22
153
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
12 Exhibit 3.1.10 Operating cost per passenger
An analysis of fixed-route fare usage in FY 2020/21 revealed that nearly 80 percent of riders use cash to pay for their trip. Transfers are used for 5.6 percent of trips, while a pass is used for approximately 12 percent of trips. (Student fares are not identified separately in this analysis, though may be represented on the operator’s reports as “Summer Youth Pass.”)
Exhibit 3.1.11 Fixed-route fare media (FY 2021/22)
Sixty-one percent of surveyed riders cited paying the general fare, while 39 percent paid the reduced fare for seniors and persons with disabilities. (This excludes youth and free fares.) $12.99
$15.68
$12.89
$9.60
$12.85
$0.00
$22.06
$17.48
$23.46
$14.54
$17.52 $18.65
$11.44
$0.00
$5.00
$10.00
$15.00
$20.00
$25.00
Jul-18
Sep-18
Nov-18
Jan-19
Mar-19
May-19
Jul-19
Sep-19
Nov-19
Jan-20
Mar-20
May-20
Jul-20
Sep-20
Nov-20
Jan-21
Mar-21
May-21
Jul-21
Sep-21
Nov-21
Jan-22
Mar-22
May-22
Cash, 79.8%
Multi-ride pass,

7.0%
Monthly pass,

5.1%
Summer Youth
Pass, 0.3%
Transfer, 5.6%
Free (<5), 2.2%
Free (PCA), 0.0%
154
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
13 Exhibit 3.1.12 Fixed-route fare category (FY 2021/22) Overall, average fare per passenger (which is calculated by dividing the total fares collected by route by the number of passengers per route) has been decreasing across the past several years.

For the Los Olivos Loop, the average fare per passenger is much lower than for the Express Route, though it has been increasing. This could be due to a higher percentage of reduced fare riders (seniors and persons with disabilities) on the Los Olivos Loop. Nearly 45 percent of Los Olivos riders indicated paying a reduced fare, while only 38 percent of Express Route riders paid a reduced fare.

Exhibit 3.1.13 Fixed-route average fare per passenger
General, 61.0%
Reduced
(Senior/ADA),

39.0%
$1.27 $1.24 $1.23 $1.19
$1.34 $1.30 $1.28 $1.22
$0.91 $0.93 $0.94 $0.98
$0.00
$0.20
$0.40
$0.60
$0.80
$1.00
$1.20
$1.40
$1.60
FY 2018/19 FY 2019/20 FY 2020/21 FY 2021/22
Total Express Los Olivos
155
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
14 3.2 Dial-A-Ride Service
Santa Ynez Valley Transit offers a curb-to-curb Dial-A-Ride service for persons aged 60 and older, as well as ADA-certified patrons, within three-quarters of a mile of an SYVT route alignment. Service operates from 6:30 a.m. to 7:00 p.m. Monday through Saturday. Reservations may be made one to seven days in advance. Same-day trips are accepted on an as-received basis, space permitting. The service is open to the general public on Sunday. Sunday service operates from 8:30 a.m. to 12:30 p.m. and 1:00 p.m. to 4:00 p.m.

As noted with respect to the fixed-route service, Dial-A-Ride ridership declined significantly due to the COVID-19 pandemic. However, unlike the fixed-route service, Dial-A-Ride ridership had already been decreasing steadily, and has yet to rebound from the pandemic.

Exhibit 3.2.1 Dial-a-ride ridership (annual)
As shown in Exhibit 3.2.2, Dial-A-Ride ridership had been decreasing steadily prior to the pandemic.

Ridership peaked in August 2018 with 521 riders. By December 2019 it had dropped to 219 riders. A brief uptick between March and June 2020 was due to the suspension of the fixed-route service, when the DialA-Ride service was opened to general public trips. Once the fixed-route service resumed, Dial-A-Ride ridership fell further, due primarily to continued stay-at-home orders, closure of the senior centers, and the overall vulnerable nature of the majority of riders. While there were modest increases throughout FY 2021/22, ridership generally remains below pre-pandemic levels. Post-pandemic ridership peaked at 234 in December 2021 and April 2022. The continued low ridership is likely due to a combination of riders who remain cautious about resuming regular activities, riders taking fewer trips, and riders who found an alternative to transit during the pandemic and continue to use it. It is unknown how this specific rider population was impacted by COVID-19, but it is also possible some previous riders passed away during this time, continue to suffer health impacts that preclude their use of Dial-A-Ride, or relocated, which would contribute to the continued low ridership.
5,186
3,583
1,969
2,339
-
1,000
2,000
3,000
4,000
5,000
6,000
FY 2018/19 FY 2019/20 FY 2020/21 FY 2021/22
156
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
15 Exhibit 3.2.2 Dial-a-ride ridership by month
Friday is the most popular travel day for Dial-A-Ride, followed by Wednesday and Tuesday. Saturday features the least rides, likely due to medical offices and other similar services being closed on weekends, or perhaps because riders have alternatives to Dial-A-Ride (such as family members) on weekends. During the week, Monday and Thursday have the lowest ridership. Sunday ridership is modest, despite including general public service. Sunday also features the shortest service day, with just seven vehicle service hours offered (compared to 12.5 hours on other days of the week).

Exhibit 3.2.3 Dial-a-ride ridership by day of the week (FY 2020/21) 427
521
471
219
314
248
412
112
205
130
234
164
234 209
-
100
200
300
400
500
600
Jul-18
Sep-18
Nov-18
Jan-19
Mar-19
May-19
Jul-19
Sep-19
Nov-19
Jan-20
Mar-20
May-20
Jul-20
Sep-20
Nov-20
Jan-21
Mar-21
May-21
Jul-21
Sep-21
Nov-21
Jan-22
Mar-22
May-22
283
393 403
333
516
92 319
0 100
200
300
400
500
600
Monday Tuesday Wednesday Thursday Friday Saturday Sunday 157
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
16 An analysis of approximately two weeks of Dial-A-Ride trip sheets (from March 6 – March 21, 2022) showed that half of the 115 trips taken during that time period traveled between Buellton and Solvang.

Another 18 percent were completed within Buellton, while just six percent were completed within Solvang. About a quarter of trips began or ended in Santa Ynez. All of the trips during this time period were taken by 23 individuals and two write-in appointments (names not cited on the manifest). This averages out to 4.6 trips per unique rider during the 16-day time period.

Exhibit 3.2.4 Dial-a-ride trip pairs
As noted with the fixed-route service, passengers per vehicle service hour has been decreasing. However, since the pandemic, it has stabilized at 0.9 passengers per hour. While this metric remains low, it would take an increase in ridership and more shared trips in order to increase it.

Exhibit 3.2.5 Dial-a-ride passengers per revenue hour
Buellton -
Buellton, 18.3%
Buellton -
Solvang, 50.4%
Buellton - Santa
Ynez, 17.4%
Solvang - Solvang,

6.1%
Solvang - Santa
Ynez, 6.1%
Santa Ynez -Santa
Ynez, 1.7%

1.95 1.36

0.91 0.92
-

0.50 1.00

1.50 2.00

2.50 FY 2018/19 FY 2019/20 FY 2020/21 FY 2021/22
158
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
17 Passengers per vehicle service mile has experienced less change from year to year, both before and after the pandemic. This metric can be affected by optimizing scheduling, riders requesting short trips (such as those completed within a single community), or riders traveling as a group.

Exhibit 3.2.6 Dial-a-ride passengers per revenue mile (annual) Due to the nature of a Dial-A-Ride service, which is based on demand, operating cost per passenger is higher than the fixed-route service, even though the overall cost of the service is lower. Operating cost per passenger is calculated by dividing the operating cost for the Dial-A-Ride service by ridership. This metric is influenced by increasing contract costs per hour as well as changes in ridership. At the beginning of FY 2018/19, the cost per passenger was at its lowest point ($26.97). Cost per passenger typically increases as ridership decreases. The peak of $106.48 per passenger coincides with the significant drop in ridership in July 2020, which was the first full month after the fixed-route service began operating again after its suspension for the COVID-19 pandemic.

Exhibit 3.2.7 Dial-a-ride operating cost per passenger

0.163

0.153

0.161

0.153

0.100

0.110

0.120

0.130

0.140

0.150

0.160

0.170
FY 2018/19 FY 2019/20 FY 2020/21 FY 2021/22
$26.97
$33.83
$40.19
$52.36
$40.57
$106.48
$64.96
$75.07
$50.72
$64.20$61.75
$53.76
$0.00
$20.00
$40.00
$60.00
$80.00
$100.00
$120.00
Jul-18
Sep-18
Nov-18
Jan-19
Mar-19
May-19
Jul-19
Sep-19
Nov-19
Jan-20
Mar-20
May-20
Jul-20
Sep-20
Nov-20
Jan-21
Mar-21
May-21
Jul-21
Sep-21
Nov-21
Jan-22
Mar-22
May-22
159
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
18 The majority of Dial-A-Ride riders (73 percent) utilize a ticket or pass. Most of the remaining riders use cash. Free rides typically include Personal Care Attendants (PCAs) who travel for free when accompanying an ADA-certified rider.

Exhibit 3.2.8 Dial-a-ride fare media (FY 2021/22)
The average fare per passenger, which had remained fairly stable between FY 2018/19 and FY 2020/21, declined significantly in FY 2021/22. This could be due to more passengers using multi-ride passes and a lower percentage of cash riders on Sunday (when general public riders would pay a higher fare).

Exhibit 3.2.9 Dial-a-ride average fare per passenger
Cash

25.1%
Ticket/pass

72.9%
Free

2.0%
$2.09 $2.14 $2.10
$1.84
$1.00
$1.20
$1.40
$1.60
$1.80
$2.00
$2.20
FY 2018/19 FY 2019/20 FY 2020/21 FY 2021/22
160
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
19 Section 4 | Summary of Engagement Activities
The purpose of this section is to provide a summary of the key data arising from the project’s three survey activities: 1) fixed-route (local bus service) customer survey, 2) dial-a-ride customer survey, and 3) community survey. It also includes a summary of community workshops held at the mid-point of the project.

4.1 Fixed-Route Customer Survey
The transit customer engagement included two separate survey efforts. The first was conducted onboard the transit vehicles with the assistance of SYVT drivers. Drivers passed out envelopes containing the survey, along with a postage-paid envelope. A second effort was conducted by a surveyor onboard the buses for two days in early August 2022. The survey was also available online via Survey Monkey. A survey sample of 29 valid responses was achieved.

Based on the survey data, we offer the following “rider profile”:
• Most common trip purpose: work (50 percent).
• Typically rides five or six days/week: (35 percent).
• Would ride with family or friends (25 percent) if SYVT was not available. • Does not have access to a personal vehicle (60 percent). • Is age 25 and older (48.3%).

Santa Ynez Valley Transit operates two fixed routes: the Express Route and the Los Olivos Loop. The service operates Monday through Saturday from 6:30 a.m. to 7:00 p.m. The routes share stops between Solvang and Santa Ynez along Sagunto Street, Edison Street, Pine Street, and Mission Drive to Solvang Park. On weekdays these routes offer hourly service and provide a timed-transfer (connection) at Solvang Park.

Q1. Which route are you riding now?
Exhibit 4.1.1 Fixed-route survey: route distribution
Express Route

78.9%
Los Olivos
Loop

21.1%
n = 19
161
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
20 Q2. Where did you board the bus for THIS trip?
Exhibit 4.1.2 Fixed-route survey: common origins
Top origin points/locations
Solvang Park
Avenue of Flags (Buellton)
Refugio Rd & Baseline Ave (Santa Ynez)
Q3. Where do you plan to get off THIS bus? (Cross-streets or landmarks) Exhibit 4.1.3 Fixed-route survey: common destinations
Most common destination locations
Solvang Park
Albertson’s (Buellton)
Big Bopper (Solvang)
Q4. Will you use a transfer during this one-way trip?
Exhibit 4.1.4 Fixed-route survey: transfer use
Percentage
Yes 30%
No 70%
Q5. How did you pay for THIS ride?
As noted in the service evaluation, cash is the most common fare media used on the fixed-route service.

Exhibit 4.1.5 Fixed-route survey: fare media used
85%
10%
5%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
Cash General multi-trip pass Unlimited monthly pass -
general
n = 20
162
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
21 Q6. What is the primary reason you are making THIS trip? Exhibit 4.1.6 Fixed-route survey: trip purpose
Q7. How long have you been a SYVT bus rider?
Exhibit 4.1.7 Fixed-route survey: length of patronage
50%
10%
15%
10% 10%
5%
0%
10%
20%
30%
40%
50%
60%
Work School Shopping Healthcare Social/recreation Other n = 20
10%
30% 30% 30%
0%
10%
20%
30%
40%
Less than one year 1-2 years 3-4 years More than 5 years n = 20
163
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
22 Q8. In a typical week, how many days do you ride the SYVT bus? A review of the overall survey data suggests there is a relatively high level of transit-dependency among respondents. This supposition is borne out by the number of rides taken in a typical week as well as limited access to a personal vehicle.

Approximately half of the riders surveyed indicated riding almost every day. Surveyor observations suggest many SYVT riders also make multiple trips each day.

Exhibit 4.1.8 Fixed-route survey: frequency of patronage Q9. Do you currently use (or have you recently used) any of the following travel options? Exhibit 4.1.9 Fixed-route survey: alternative transportation use 25%
15%
10%
35%
15%
0%
5%
10%
15%
20%
25%
30%
35%
40%
Less than once a week 1-2 times per week 3-4 times per week 5-6 times per week 7 or more times per week
n = 20

17.2%

6.9%

17.2% 17.2%

20.7%

13.8%
0%
5%
10%
15%
20%
25%
SYVT Dial-A-Ride Private Taxi Uber/Lyft Wine County
Express
Breeze Bus Other
n = 29
164
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
23 Q10. If you do not typically use a private taxi and/or Uber/Lyft, what is the primary reason? Exhibit 4.1.10 Fixed-route survey: reasons for not using taxi/Uber/Lyft Q11. If you indicated cost (i.e., too expensive) as a key barrier/factor, would you consider using such a service if the cost of the ride is subsidized/discounted? Exhibit 4.1.11 Fixed-route survey: willingness to use taxi/Uber/Lyft if less expensive Percentage
Would use a subsidized/discounted
taxi/Uber/Lyft service 50%
Would not use a subsidized/discounted
taxi/Uber/Lyft service 50%
Q12. Have you ever used Google Transit to plan a trip using SYVT? Exhibit 4.1.12 Fixed-route survey: Google Transit use
Percentage
Yes 21.1%
No 78.9%
Too expensive

81.3%
No service
available in the
Santa Ynez
Valley

18.8%
n = 16
165
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
24 Q13. If the SYVT bus had not been available TODAY, how would you have made THIS trip? Exhibit 4.1.13 Fixed-route survey: alternatives to SYVT The results of Question 13 further underscore the supposition of a relatively high incidence of transitdependency among respondents.

Q14. Please rate the following SYVT attributes.

Values for each response were assigned (excellent = 4, good = 3, fair = 2, poor = 1), then multiplied by the number of each response, and divided by the total responses.

Exhibit 4.1.14 Fixed-route survey: satisfaction
Attribute Mean Rating
Runs on time 3.2
Safe operation of vehicle 3.7
Driver courtesy 3.5
Cost/price 3.2
Safety at bus stop 3.2
Service hours 2.6
Frequency of service 2.9
Overall service 3.4
The responses to Question 14 suggest a high level of customer satisfaction regarding SYVT’s fixed-route transit service. Service frequency and service hours are some of the most frequent attributes with lower ratings industry-wide. SYVT offers 30-minute service on the Express route, though there are some times of day when service gaps result in 60-minute frequency. The Los Olivos Route generally operates every 60 minutes, but there are some gaps of two hours or more due to only eight trips being operated per day.

SYVT does not provide service before 6:30 a.m. or after 7:00 p.m., which limits access to some regional connections and early morning/later evening community or personal activities. This likely resulted in the lower rating for service hours.
15%
5%
15%
10% 10%
25%
15%
5%
0%
5%
10%
15%
20%
25%
30%
Drive alone Private taxi Walk Uber/Lyft Bicycle Ride with family or
friends
Would not
make this trip
Other
n = 20
166
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
25 Q15. Which of the following potential service changes would be important to you? (Select up to three.) Later operating hours and online ticket/pass sales are the two highest rated service changes.

Exhibit 4.1.15 Fixed-route survey: preferred service change Q16. If the improvement(s) you selected was/were introduced, how would this affect your use of the SYVT bus?
Exhibit 4.1.16 Fixed-route survey: impact of service improvement Q17. If subsidized taxi or Uber/Lyft rides became available, would you use this instead of the current SYVT bus service?
Exhibit 4.1.17 Fixed-route survey: use of taxi/Uber/Lyft as alternative to SYVT Percentage
Would use 25%
Would not use 75%

6.9%

3.4%

13.8%

3.4%

20.7%

31.0%

34.5%

17.2%

27.6%

24.1%
0% 5% 10% 15% 20% 25% 30% 35% 40%
Nothing
Better regional connectivity
Reduced/lower fares
Smaller vehicles
Real-time bus tracking
Online ticket/pass sales
Later operating hours
Earlier operating hours
Improved on-time/reliability
Increased service frequency
n = 29
I would use it
more.

70.0%
It would not
change how
much I use it.

30.0%
n = 20
167
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
26 Q18. If a dial-a-ride service (shared-ride, reservation-based) open to the general public became available, would you use such a service instead of the current SYVT bus service? Exhibit 4.1.18 Fixed-route survey: use of general public dial-a-ride as alternative to fixed route Percentage
Would use 40%
Would not use 60%
Currently, Dial-A-Ride is available to riders age 60 and older, as well as ADA-certified riders. DAR is available to the general public on Sundays.

Q19. If a community carsharing service (open to licensed drivers) became available, would you use such a service instead of the current SYVT bus service?
Exhibit 4.1.19 Fixed-route survey: use of community carsharing service Percentage
Would use 27.8%
Would not use 72.2%
Given the responses to Questions 17 through 19, there appears to be only modest rider support for introduction of an on-demand model instead of the fixed-route service.

Q20. In your opinion, how important is SYVT’s planned transition to a zero-emissions (non-polluting) fleet? Exhibit 4.1.20 Fixed-route survey: zero-emission fleet transition Very
important

50.0%
Somewhat
important

25.0%
Not
important

10.0%
No opinion

15.0%
n = 20
168
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
27 Q21. Which of the following includes your age?
Exhibit 4.1.21 Fixed-route survey: age
Q22. Do you have access to a personal vehicle?
Exhibit 4.1.22 Fixed-route survey: access to personal vehicle Percentage
Has access to a personal vehicle 40%
No access to a personal vehicle 60%
Q23. How many vehicles are available to your household? Exhibit 4.1.23 Fixed-route survey: vehicles available to household

10.3%

20.7%

10.3%

17.2%

41.4%
0%
5%
10%
15%
20%
25%
30%
35%
40%
45%
18-24 years 25-44 years 45-59 years 60 years and older Decline to state n = 29
One

57.1%
Two

35.7%
Three

7.1%
n = 14
169
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
28 Q24. In which community do you live?
Exhibit 4.1.24 Fixed-route survey: home community distribution Q25. How well do you speak English?
Exhibit 4.1.25 Fixed-route survey: English proficiency
Percentage
Very well/native speaker 85%
Less than “very well” 15%
Q26. What language(s) are spoken in your home?
Exhibit 4.1.26 Fixed-route survey: language spoken at home Percentage
English 79.2%
Spanish 20.8%
Q27. What is your race/ethnicity?
Exhibit 4.1.27 Fixed-route survey: race
35% 35%
25%
5%
0%
5%
10%
15%
20%
25%
30%
35%
40%
Buellton Santa Ynez Solvang Lompoc
n = 20

48.3%

3.4% 3.4%

44.8%
0%
10%
20%
30%
40%
50%
60%
White or Caucasian Asian or Asian
American
American Indian or
Alaska Native
Decline to state
n = 29
170
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
29 Q28. Do you identify as Hispanic/Latino?
Exhibit 4.1.28 Fixed-route survey: identification as Hispanic/Latino Q29. What is your annual household income?
Exhibit 4.1.29 Fixed-route survey: household income
Yes

24.1%
No

44.8%
Decline to
state

31.0%
n = 29

55.2%

13.8%

10.3%

17.2%

3.4%
0% 10% 20% 30% 40% 50% 60%
Decline to state
$75,000 or more
$35,000 - $49,999
$15,001 - $34,999
Less than $15,000
n = 29
171
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
30 4.2 Dial-A-Ride Customer Survey
A second rider survey, targeting dial-a-ride customers, was conducted using a database of recent program participants. A survey form was mailed to 125 persons identified as recent dial-a-ride customers.

The survey mailer included a postage-paid reply envelope as well as a participation incentive. Twentyfive valid responses were received prior to the deadline.

The dial-a-ride service is open to seniors (age 60 and above) and ADA certified persons within threequarters of a mile from the fixed-route service. The service is also open to general public on Sunday.

The survey revealed:
• More than 79 percent of respondents rides twice a week or less. • The most common trip purpose is to access healthcare (39.1 percent). • Respondents noted they use the service because they don’t drive or no longer drive (37.5 percent).
• Respondents typically use the SYVT regular bus as well (40 percent). • All respondents noted they travel alone while using Dial-A-Ride.

Q1. When using the dial-a-ride service, what is your most common or frequent trip purpose (destination)? Given the demographic profile of the typical dial-a-rider customer, the preponderance of persons using the service to access healthcare services is not surprising.

Exhibit 4.2.1 Dial-a-ride survey: trip purpose

4.3%

30.4%

39.1%

21.7%

4.3%
0% 5% 10% 15% 20% 25% 30% 35% 40% 45%
Other
Shopping/errands
Healthcare/medical
Recreation/social activities
Work
n = 23
172
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
31 Q2. How many trips do you take on the dial-a-ride service in a typical week? Exhibit 4.2.2 Dial-a-ride survey: frequency of ridership Q3. What is the main reason you use SYVT dial-a-ride instead of another form of transportation? Exhibit 4.2.3 Dial-a-ride survey: reason for riding

58.3%

20.8%

8.3%

4.2%
0% 10% 20% 30% 40% 50% 60% 70%
I don't ride every week
1-2 trips
3-4 trips
7 or more trips
I only ride on Sunday
n = 24

29.2%

4.2%

37.5%
0% 5% 10% 15% 20% 25% 30% 35% 40%
Other
No or limited access to personal vehicle
Less expensive than driving
Don't drive/no longer drive
n = 24
173
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
32 Q4. Do you ever use…
Exhibit 4.2.4 Dial-a-ride survey: use of service
Service Percentage
Regular SYVT bus 40.0%
Private taxi 4.0%
Uber/Lyft 4.0%
Wine Country Express 4.0%
Breeze bus 4.0%
Q4a. If you do not use the regular SYVT bus, what is the primary reason? Exhibit 4.2.5 Dial-a-ride survey: primary reason not using regular SYVT bus Q4b. If you do not use private taxi service and/or Uber/Lyft, what is the primary reason? Exhibit 4.2.6 Dial-a-ride survey: primary reason not using private taxi/Uber/Lyft Trips take too
long

25.0%
Can't walk
to/access a
bus stop

58.3%
Require
assistance
accessing the
vehicle

16.7%
n = 12
Too expensive

65.0%
No service
available in the
Santa Ynez
Valley

15.0%
Cannot get a
wheelchair
accessible
vehicle

5.0%
Don't know
how to make a
ride request

10.0%
Require assistance
entering/exiting the
vehicle

5.0%
n = 20
174
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
33 Q5. Do you typically travel on the dial-a-ride [alone or with an attendant/caregiver, companion/friend, or service animal]?
All respondents indicated traveling on dial-a-ride alone. Registered attendants and service animals ride free when accompanying an ADA-registered customer.

Q6. To which of the following do you have access? (Select all that apply.) Exhibit 4.2.7 Dial-a-ride survey: access to technology
Q7. How do you typically pay for your ride on dial-a-ride? Exhibit 4.2.8 Dial-a-ride survey: typical fare payment
Fare Type Percentage
Cash/single ride 50%
Senior/disabled multi-trip pass 50%

12.0%

56.0%

64.0%

68.0%
0% 10% 20% 30% 40% 50% 60% 70% 80%
None of these
Text messaging
Email
Smartphone
Internet
n = 25
175
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
34 Q8. If the SYVT dial-a-ride service was not available, how would you most likely travel? Exhibit 4.2.9 Dial-a-ride survey: alternative to SYVT
Q9. What is your home community?
Exhibit 4.2.10 Dial-a-ride survey: home community distribution Community Percentage
Buellton 45.8%
Los Olivos 8.3%
Santa Ynez 12.5%
Solvang 33.3%
Q10. Is the SYVT dial-a-ride service your primary means of transportation? Although SYVT’s dial-a-ride service is open to the general public on Sundays, the majority of riders are either seniors or persons with disabilities. Therefore, the reasons for reliance on dial-a-ride as a mobility option are not surprising.

Exhibit 4.2.11 Dial-a-ride survey: primary means of transportation Percentage
Yes 56.5%
No 43.5%

4.3%

30.4%

26.1%

13.0%

17.4%

8.7%
0% 5% 10% 15% 20% 25% 30% 35%
Other
Wouldn't make the trip
Ride with a friend/family member
Regular SYVT bus
Drive self
Uber/Lyft/Taxi service
n = 23
176
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
35 Q11. How long have you been a SYVT dial-a-ride customer? Exhibit 4.2.12 Dial-a-ride survey: length of patronage
Q12. Do you have a valid driver license?
Exhibit 4.2.13 Dial-a-ride survey: valid driver license Percentage
Have a valid driver license 59.1%
Do not have a valid driver license 40.9%
Q13. Do you have access to a personal vehicle (i.e., car)? Exhibit 4.2.14 Dial-a-ride survey: access to personal vehicle Percentage
Have access to a personal vehicle 34.8%
No access to a personal vehicle 65.2%
Q14. Do you have an impairment which limits your personal mobility? Exhibit 4.2.15 Dial-a-ride survey: impairment to personal mobility Percentage
Have an impairment 40.9%
No impairment 59.1%

26.1%

34.8%

26.1%

13.0%
0%
5%
10%
15%
20%
25%
30%
35%
40%
Less than 1 year 1-2 years 3-4 years 5 years or longer
n = 23
177
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
36 Q15. What is your age range?
Exhibit 4.2.16 Dial-a-ride survey: age
Q16. If you could change one thing about the SYVT dial-a-ride service, what would it be? Exhibit 4.2.17 Dial-a-ride survey: preferred service change Q17. How well do you speak English?
Exhibit 4.2.18 Dial-a-ride survey: English proficiency
Percentage
Very well/native speaker 95.8%
Less than “very well” 4.2%

4.2% 4.2% 8.3%

83.3%
0%
20%
40%
60%
80%
100%
18 to 24 years 25 to 44 years 45 to 59 years 60 years or older n = 24

40.0%

6.7%

26.7%

20.0%
0% 5% 10% 15% 20% 25% 30% 35% 40% 45%
Other
Earlier service hours
Later service hours
Easier reservation making
Lower fare
n = 15
178
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
37 Q18. What languages(s) are spoken in your home?
Exhibit 4.2.19 Dial-a-ride survey: language spoken at home Percentage
English 95.8%
Spanish 4.2%
Q19. What is your race/ethnicity?
Exhibit 4.2.20 Dial-a-ride survey: race
Percentage
White or Caucasian 95.5%
Asian or Asian American 4.5%
Q20. Do you identify as Hispanic/Latino?
Exhibit 4.2.21 Dial-a-ride survey: identification as Hispanic/Latino Percentage
Yes 10%
No 90%
Q21. What is your annual household income?
Exhibit 4.2.22 Dial-a-ride survey: household income

28.0%

24.0%

48.0%
0%
10%
20%
30%
40%
50%
60%
Less than $25,000 $25,00 - $74,999 Decline to state
n = 25
179
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
38 4.3 Community Survey
One of the more important public engagement activities undertaken in support of the Santa Ynez Valley Transit Transportation Development Plan was the community survey.

The survey has several objectives including 1) assess awareness as well as recent use of Santa Ynez Valley Transit, 2) identify motivators as well as barriers (perceived as well as actual) regarding current and future use of Santa Ynez Valley Transit (and its associated services), 3) collect basic demographic data specific to survey participants, and 4) identify opportunities for potential Santa Ynez Valley Transit service enhancements.

The online survey was promoted via newspaper adverts, social media, project webpage, and community workshops. A response or participation incentive was offered (e.g., random drawing for a selection of VISA gift cards). Twenty-nine responses were received.

Based on the survey data, we offer the following observations:
• Most common barrier to use of public transit: Prefer to drive own vehicle (45.8 vehicle). • Access to a personal vehicle (100 percent).
• Greatest motivator to potential future use of public transit: Lose access to personal vehicle and/or lose driver license/stop driving (41.4 percent each). • Has not used SYVT or dial-a-ride within the 90 days prior to survey contact (86.2 percent). • Speaks English at home (82.1 percent). Believes public transit is an important service for people with no/limited transportation options (72.4 percent).

Q1. In the last 90 days, have you ridden a bus in the Santa Ynez Valley? Nearly 14 percent of the respondents indicated some use of Santa Ynez Valley Transit services within the 90 days prior to the survey contact. This is neither surprising nor disappointing given the primary target of the community survey was residents without recent use of Santa Ynez Valley Transit.

Exhibit 4.3.1 Community survey: SYVT patronage
Yes

13.8%
No

86.2% n = 29
180
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
39 Q2. Which bus did you ride?
Of those survey participants indicating some patronage of local public transportation within the 90 days prior to the survey contact, nearly all participants indicated use of SYVT’s local service (fixed-route). The “Other” response indicated using the recreation department’s transportation.

Exhibit 4.3.2 Community survey: service distribution
Q3. How would you rate your overall satisfaction regarding your ride? Of those survey participants indicating some patronage of local public transportation within the 90 days prior to the survey contact, all participants indicated they are “very satisfied” with the service provided by Santa Ynez Valley Transit.

Q4. What do you feel is the biggest public transportation challenge in the Santa Ynez Valley right now? Exhibit 4.3.3 Community survey: public transportation challenges Challenge
Availability for teenagers to utilize the passes at a low-cost price point to get access from Buellton to Santa Ynez Valley
Getting between cities.

Getting workers to businesses.

Having sufficient headways to match users' needs. Ensuring that connections to the South Coast are effective.

How early the bus ends service.

Lack of buses coming often to stops; not enough buses.

Not enough routes and sparse schedule.

Not enough service.

People would use transit more if buses came more frequently and routes were more extensive.

Persuading more people to ride public transit.

96.6%

3.4%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
SYVT regular bus Recreation department bus
n = 4
181
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
40 Challenge
Reliable and frequent service between Santa Ynez and Santa Barbara and Santa Maria.

Ridership. I tend to ride in off peak hours, and I think the most number of riders I've ever shared with is 4.

Serving folks on Santa Rosa Rd.

The fact that Route 246 is the only real route between the east and west ends of the valley, makes for traffic jams and slow public transportation. Alternate roads need to be created.

Transportation of Santa Ynez Valley seniors who have lost the ability to safely drive themselves.

Weekend transportation to Santa Barbara.

With visitor and resident numbers increasing, the road is becoming more congested. I haven't taken the SYVT bus before but plan to do so on a trip from Los Olivos to Solvang soon. I would market more to the high schools and middle schools. And to the communities themselves. I am a big fan of safe and affordable public transit.

Unknown. We just moved here a few months ago and was so excited to see the shuttle here in Santa Ynez. Our kids absolutely love it!
I do not think any problem.

Q5. Which statement best describes your awareness of Santa Ynez Valley Transit (SYVT) and its services? With respect to brand awareness,sixty percent of allsurvey participants indicated “aware, but don’t know much about it/never used it.” This high brand awareness along with very positive perception of Santa Ynez Valley Transit as a valuable community service (72.4 percent) suggests there is not anything inherently wrong (or perceived wrong) with the current public transit program, though there is room for improvement.

Exhibit 4.3.4 Community survey: awareness of SYVT

4.0%

60.0%

24.0%

12.0%
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
Not aware before today
Aware, but don't know much about it/never used it
Aware, have ridden in the past
Aware, current rider
n = 25
182
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
41 Q6. What is your overall perception of SYVT?
Exhibit 4.3.5 Community survey: perception of SYVT
Q7. What is the primary reason you do not ride/use SYVT? Exhibit 4.3.6 Community survey: primary reason for not using SYVT In conducting similar community (non-rider) surveys throughout California, seeking to identify barriers (perceived as well as actual) contributing to non-use of public transit very often comes down to two reasons. The Santa Ynez Valley community survey was no different given “prefer to drive own vehicle” (45.8 percent) and “takes too long” (12.5 percent) were the most frequently selected responses.

Many Californians have a long-standing “love affair” with their personal vehicle; be it an expensive import or a budget compact. For many, the personal vehicle signifies “personal freedom.” In essence, the personal vehicle (good, bad, or otherwise) is the “yardstick” by which other mobility alternatives are measured.

24.1%

3.4%

58.6%

72.4%
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
Should include subsidized fare rides on taxis/Uber/Lyft for the general public
Should be limited to seniors & persons with disabilities Should be expanded to serve more people
Important for people with no other transportation options n = 29

8.3%

45.8%

12.5%

4.2%

8.3%

4.2%
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
Other
Not applicable; I currently ride SYVT
Prefer to drive own vehicle
Takes too long (i.e., travel time)
Bus stop too far away
Doesn't go to where I need to travel
Don't know how to use it
Didn't know about it
n = 25
183
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
42 Q8. What change in the service might cause you to start riding SYVT (regular bus and/or dial-a-ride) or ride more?
Exhibit 4.3.7 Community survey: service change influencing use of SYVT “Other” responses include: closest stop on Pine Street in Santa Ynez needs a more comfortable stop such as the covered bench on Sagunto and elsewhere; expansion to Los Alamos; lose ability to drive; more direct route from Santa Ynez High School to Los Olivos; public transportation should be free; service that connects to Santa Barbara; and transportation to Santa Barbara and Santa Maria.

Q8a. If you said “earlier weekday service,” how early?
Of the respondents that indicated “earlier weekday service” would cause them to start riding SYVT, 6:00 a.m. was suggested. The other response suggested working with Solvang and Buellton recreation departments, as well as teenagers working in Solvang.

Q8b. If you said “later weekday service,” how late?
Of the respondents that indicated “later weekday service” would cause them to start riding SYVT, three specific times were listed: 9:00 p.m., 10:00 p.m., and 11:00 p.m.

Q8c. If you said “more/closer bus stops,” where?
Of the respondents that indicated “more/closer bus stops” would cause them to start riding SYVT, the locations noted included Fjord Drive; near Jonata Springs; local neighborhoods and shopping areas connecting to Santa Barbara transit; Lompoc; and to Buellton city limits on Santa Rosa Road.

41.4%

17.2%

10.3%

31.0%

17.2%

20.7%

6.9%
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
Other
Open the dial-a-ride service to the general public
Lower cost/price
More frequent service
More/closer bus stops
Later weekday service
Earlier weekday service
n = 29
184
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
43 Q9. What change(s) in your personal circumstances might cause you to begin riding SYVT or ride more? Exhibit 4.3.8 Community survey: change in personal circumstance influencing use of SYVT One of the “other” responses noted the respondent is retiring soon and believes switching to alternative transportation systems will be easier when they are not so time dependent.

Q10. What is your primary means of transportation?
Exhibit 4.3.9 Community survey: primary means of transportation

17.2%

6.9%

24.1%

10.3%

20.7%

41.4%

6.9%
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
Other
Nothing
Change in personal circumstance
Change in income
Change in employment/job location
Lose driver license/stop driving
Lose access to personal vehicle
Change in home location
n = 29
Personal
vehicle

91.6%
Carpool/Vanpool

4.2%
Hydrogen
vehicle

4.2%
n = 24
185
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
44 Q11. In your opinion, how important is SYVT’s planned transition to a zero-emission (non-polluting) fleet? Exhibit 4.3.10 Community survey: value of zero-emission fleet transition Q12. In which community do you live?
Exhibit 4.3.11 Community survey: home community distribution Very
important

66.7%
Somewhat
important

20.8%
Not
important

12.5%
n = 24

4.3%

21.7%

30.4%

4.3%

30.4%
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
Vandenberg village
Unincorporated SB county, Solvang zipcode
Los Alamos
Solvang
Santa Ynez
Los Olivos
Buellton
n = 23
186
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
45 Q13. Which of the following includes your age?
Exhibit 4.3.12 Community survey: age
Like many other California communities, Santa Ynez Valley has experienced (and will likely continue to experience) an “aging in place” element.

Q14. Do you have access to a personal vehicle?
Of the 23 respondents to this question, every respondent indicated having “ready access” to a car/personal vehicle. This stands in stark contrast to the 40 percent of current Santa Ynez Valley Transit customers who indicated access to a personal vehicle.

Access to a personal vehicle, especially in a suburban or low-density communities such as the Santa Ynez Valley, is often an indication of household income. In other words, there is a positive relationship between vehicle ownership (and by extension, number of vehicles per household) and total annual household income.

Q15. How many vehicles/cars are available to your household? Exhibit 4.3.13 Community survey: household vehicles

3.4%

17.2%

10.3%

44.8%

24.1%
0%
10%
20%
30%
40%
50%
Younger than 18 25 to 44 years 45 to 59 years 60 years and older Decline to state n = 29

30.4%

56.5%

8.7%

4.3%
0%
10%
20%
30%
40%
50%
60%
One Two Three Four or more
n = 23
187
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
46 Q16. Assuming you are currently employed, work location zip code? Exhibit 4.3.14 Community survey: employment zip code
Zip codes Percentage
93013 3.4%
93117 6.9%
93441 3.4%
93454 6.9%
93460 17.2%
93463 10.3%
94363 3.4%
Q17. What language(s) are spoken in your home?
Exhibit 4.3.15 Community survey: language spoken at home Percentage
English 82.1%
Spanish 7.1%
Thai 3.6%
Q18. What is your race/ethnicity?
Exhibit 4.3.16 Community survey: race

72.4%

3.4%

24.1%

0.0%

20.0%

40.0%

60.0%

80.0%
100.0%
White or Caucasian Asian or Asian American Decline to State n = 29
188
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
47 Q19. Do you identify as Hispanic/Latino?
Exhibit 4.3.17 Community survey: identification as Hispanic/Latino Q20. What is your annual household income?
Exhibit 4.3.18 Community survey: household income
Yes

3.4%
No

72.5%
Decline to
state

24.1%
n = 29

31.0%

48.3%

13.8%

3.4%

3.4%
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
Decline to state
$75,000 or more
$50,000 - $74,999
$35,000 - $49,999
$15,001 - $34,999
n = 29
189
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
48 4.4 Community Workshops
To encourage the broadest possible public engagement, the project team conducted two rounds of traditional in-person workshops and a virtual workshop for persons unable to attend any of the in-person sessions.

The first round of workshops was held on July 20 and 21, 2022. Three sessions were hosted; one each in Buellton, Los Olivos (Santa Barbara County), and Solvang. These workshops had three objectives: 1) introduce/provide an overview of the Transit Development Plan process as well as anticipated benefits; 2) invite attendees to complete a short survey specific to mobility needs, priorities, and preferences (public transit as well as other modes of travel); and 3) serve as an open-ended discussion forum regarding transportation matters within the Santa Ynez Valley. While attendance was modest, there was discussion regarding the transit program between individuals representing the partners, the community, and the transit operations contractor.

Following the initial round of workshops, the consultant team compiled a list of 26 preliminary recommendations based on community input, input from the SYVT funding partners, discussions with RATP Dev staff, analysis of recent SYVT performance trends, and the consultant’s professional insight.

The scope of the preliminary recommendations included Operations and Scheduling, Marketing/Outreach, Service Design, Capital (including the mandated transition to a zero-emissions fleet); fare policy, and staffing. A dedicated discussion of the preliminary recommendations was held with the SYVT partners. Through decision, the list of project recommendations was further refined. In summary, four SYVT program priorities were identified: 1) maintain the current service delivery approach to the extent possible, 2) increase marketing activities to support the recent ridership growth trend, 3) move forward with transition to a zero-emissions fleet (i.e., purchase battery-electric vehicles), and 4) maintain the current annual operating budget absent securing additional operating funds.

A second round of community workshops was held on November 9 and 10, 2023. Here again, one workshop was help in each of the three partner communities: Buellton, Solvang, and Santa Ynez (Santa Barbara County). The workshops were promoted through a number of channels including advertisements in local newspapers, internet advertising, social media messaging, the SYVT website, and public notices onboard the SYVT vehicles.

While attendance at the second round was also limited, some important discussion arose, including: 1) overall support for the SYVT service, 2) preference for maintaining the current service delivery approach (i.e., routes as well as service days and hours), 3) limited interest in possible on-demand (or micro-transit) service (provided the introduction of same does not result in a decrease in the current SYVT service), 4) a desire for improved connectivity with other public transit services within the North County, and 5) continuing to provide public transit service that is perceived as affordable (to both existing riders as well as potential riders).
190
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
49 Section 5 | Demand Analysis
In order to effectively plan for transit service development in the Santa Ynez Valley, it is important to understand the demand for such services. A demand analysis draws on two important components: An assessment of latent demand based on demographics and other growth patterns; and inputs from the community, stakeholders, and transit staff. The result of this analysis is an assessment of mobility needs, culminating in a statement of findings and preliminary service recommendations.

5.1 Demographic Analysis
The purpose of this section is to analyze latent demand based on community demographics. Historically, ride-dependent individuals have included seniors, youth, persons with disabilities, and low-income individuals. Changes in demographics specific to these demographic cohorts can offer insight into future mobility and transit needs.

For the purpose of this analysis, we considered the Santa Ynez Valley to be the communities of Ballard, Buellton, Los Olivos, Santa Ynez, and Solvang.

This area had a population of 17,250 per the 2020 American Community Survey five-year estimate. Youth (under 18) represent 20.9 percent of the Santa Ynez Valley’s population, which is slightly lower than both Santa Barbara County (22.3 percent) and California (22.8 percent). Of the communities in the SYVT service area, Ballard (25 percent) and Buellton (23.2 percent) have the highest concentration of youth.

Santa Ynez Valley Transit defines seniors as age 60 and above for purposes of reduced fare and dial-a-ride eligibility. Seniors (age 60 and over) comprise 32.2 percent of the total population of the Santa Ynez Valley, which is higher than both Santa Barbara County (20.8 percent) and California as a whole (20.1 percent).

Los Olivos and Solvang have the most seniors among their populations (42.5 percent and 38.2 percent, respectively).

With respect to race, 86.9 percent of Santa Ynez Valley residents are defined racially as White1. Of these, nearly four percent indicate being either “some other race” or “two or more races.” There are also relatively small populations of other races: Asian (2.1 percent), American Indian/Alaska Native (2.1 percent), and Black/African American (1.5 percent).

With respect to ethnicity, 20.3 percent of Santa Ynez Valley residents identify as Hispanic or Latino of any race. This is significantly lower than Santa Barbara County (45.7 percent) and the state of California (39.1 percent). “Minority” residents, defined as “White alone” and not “Hispanic/Latino”, comprise nearly 28 percent of the Santa Ynez Valley’s population. This is also significantly lower than Santa Barbara County (56.1 percent) or California (63.5 percent).

The median annual household income in Santa Ynez Valley Transit’s service area is $99,349. This is approximately 26 percent higher than both the county-wide and state-wide medians. By contrast, nearly 1 The census defines the White race as persons “having origins in any of the original peoples of Europe, the Middle East, or North Africa.” As a result, there are many individuals classified as White in the census that would otherwise be considered minorities/people of color.
191
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
50 seven percent of Santa Ynez Valley residents live below the poverty level, which is considerably lower than Santa Barbara County (15.8 percent) and California (12.6 percent).

Nine percent of the civilian non-institutionalized population within the Santa Ynez Valley is considered to have a disability. This is slightly less than the county (10.1 percent) and state as a whole (10.7 percent).

The largest segments of persons with disabilities are those with ambulatory or independent living challenges.

There are 6,845 occupied housing units throughout the Santa Ynez Valley, of which 16.2 percent are multifamily units. Nearly two percent of households reported having no vehicle available, while nearly 21.2 percent reported having a single vehicle. The average household size is 2.54 individuals. The state has a much higher rate of multi-family housing (31 percent of occupied housing units), as does Santa Barbara County (35.2 percent).

Only three percent of households in the Santa Ynez Valley are considered limited English-speaking households. This is significantly lower than Santa Barbara County (7.4 percent) and California (8.4 percent).

Similar to the county and state, the majority of Santa Ynez Valley workers (73.7 percent) drive alone to work. Nearly eight percent of Valley residents carpool with someone else, while only 0.8 percent use public transportation, and 3.1 percent walk.
192
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
51 Exhibit 5.1.1 Santa Ynez Valley community demographics Ballard Buellton Los Olivos Santa Ynez Solvang
Frequency Percent Frequency Percent Frequency Percent Frequency Percent Frequency Percent Population
Total population 764 - 5,276 - 838 - 4,728 - 5,644 -
Youth (under 18) 191 25.00% 1,226 23.24% 143 17.06% 968 20.47% 1,081 19.15% Senior (60 and over) 244 31.94% 1,344 25.47% 356 42.48% 1,459 30.86% 2,157 38.22% Senior (65 and over) 150 19.63% 908 17.21% 276 32.94% 1,008 21.32% 1,685 29.85% Race/Ethnicity
White 748 97.91% 4,536 85.97% 816 97.37% 4,003 84.67% 4,884 86.53% Black/African American 0 0.00% 69 1.31% 0 0.00% 0 0.00% 181 3.21% American Indian/Alaska Native 3 0.39% 14 0.27% 0 0.00% 260 5.50% 82 1.45% Asian 7 0.92% 82 1.55% 0 0.00% 169 3.57% 112 1.98%
Native Hawaiian/Other Pacific Islander 0 0.00% 0 0.00% 0 0.00% 0 0.00% 0 0.00% Some other race 0 0.00% 398 7.54% 22 2.63% 60 1.27% 164 2.91% Two or more races 9 1.18% 177 3.35% 0 0.00% 236 4.99% 221 3.92% Hispanic/Latino of any race 113 14.79% 1,237 23.45% 136 16.23% 1,025 21.68% 995 17.63% Minority (white alone, not Hispanic/Latino) 123 16.10% 1,488 28.20% 136 16.23% 1,584 33.50% 1,491 26.42% Income/Poverty
Median household income $97,321 - $105,594 - $102,589 - $99,349 - $82,838 - Below poverty level 31 4.10% 95 1.80% 27 3.20% 564 12.00% 404 7.29% Disability
Total civilian noninstitutionalized population 764 - 5,276 - 791 - 4,728 - 5,593 - Total population with a disability 52 6.80% 557 10.60% 110 13.90% 395 8.40% 458 8.20% Hearing difficulty 30 3.90% 208 3.90% 47 5.90% 138 2.90% 71 1.30% Vision difficulty 12 1.60% 62 1.20% 11 1.40% 17 0.40% 55 1.00% Cognitive difficulty 21 3.10% 142 2.90% 33 4.20% 118 2.50% 209 3.80% Ambulatory difficulty 39 5.70% 127 2.60% 51 6.50% 174 3.70% 334 6.10% Self-care difficulty 28 4.10% 44 0.90% 27 3.40% 74 1.60% 132 2.40% Independent living difficulty 27 4.70% 171 4.20% 39 6.00% 120 3.20% 250 5.50% 193
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
52 Ballard Buellton Los Olivos Santa Ynez Solvang
Frequency Percent Frequency Percent Frequency Percent Frequency Percent Frequency Percent Households
Occupied housing units 269 - 2,049 - 367 - 1,768 - 2,392 - Multi-family units (occupied) 35 13.00% 322 15.70% 8 2.20% 156 8.80% 585 24.50% No vehicle available 0 0.00% 35 1.20% 8 2.40% 16 0.90% 43 1.80% One vehicle available 48 17.90% 571 19.60% 52 14.20% 230 13.00% 550 23.00% Average household size 2.84 - 2.57 - 2.28 - 2.67 - 2.34 - Limited English-speaking household 0 0.00% 118 5.80% 24 6.50% - 0.00% 79 3.30% Employment
Workers 16 years and older 312 - 2,911 - 332 - 2,137 - 2,738 - Drive alone to work 214 68.60% 2,282 78.40% 247 74.40% 1,707 79.90% 1,760 64.30% Carpool 5 1.60% 282 9.70% 10 3.00% 68 3.20% 299 10.90%
Public transportation 0 0.00% 44 1.50% 0 0.00% 0 0.00% 26 0.90% Walk 32 10.30% 0 0.00% 0 0.00% 90 4.20% 143 5.20%
Unemployment rate - 0.00% - 1.30% - 4.80% - 1.30% - 4.30% 194
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
53 Exhibit 5.1.2 Regional demographic comparison
Santa Ynez Valley Santa Barbara County California
Frequency Percent Frequency Percent Frequency Percent
Population
Total population 17,250 - 444,895 - 39,346,023 -
Youth (under 18) 3,609 20.92% 99,039 22.26% 8,956,641 22.76% Senior (60 and over) 5,560 32.23% 92,599 20.81% 7,898,685 20.07% Senior (65 and over) 4,027 23.34% 68,020 15.29% 5,644,497 14.35% Race/Ethnicity
White 14,987 86.88% 319,547 71.83% 22,053,721 56.05%
Black/African American 250 1.45% 8,474 1.90% 2,250,962 5.72% American Indian/Alaska Native 359 2.08% 4,941 1.11% 311,629 0.79% Asian 370 2.14% 24,678 5.55% 5,834,312 14.83%
Native Hawaiian/Other Pacific Islander 0 0.00% 528 0.12% 149,636 0.38% Some other race 644 3.73% 43,441 9.76% 5,623,747 14.29% Two or more races 643 3.73% 43,286 9.73% 3,122,016 7.93% Hispanic/Latino of any race 3,506 20.32% 203,207 45.68% 15,380,929 39.09% Minority (white alone, not Hispanic/Latino) 4,822 27.95% 249,566 56.10% 24,980,878 63.49% Income/Poverty
Median household income $99,349 - $78,925 - $78,672 -
Below poverty level 1,121 6.50% 67,029 15.77% 4,853,434 12.60% Disability
Total civilian noninstitutionalized population 17,152 - 437,673 - 38,838,726 - Total population with a disability 1,572 9.20% 44,270 10.11% 4,146,951 10.70% Hearing difficulty 494 2.90% 13,355 3.05% 1,147,500 3.00% Vision difficulty 157 0.90% 6,816 1.56% 778,145 2.00%
Cognitive difficulty 523 3.00% 16,881 3.86% 1,585,969 4.10% Ambulatory difficulty 725 4.20% 20,571 4.70% 2,118,765 5.50% Self-care difficulty 305 1.80% 8,020 1.83% 964,579 2.50% Independent living difficulty 607 3.50% 14,432 3.30% 1,654,210 4.30% Households
Occupied housing units 6,845 - 148,309 - 13,475,623 -
Multi-family units (occupied) 1,106 16.16% 52,234 35.22% 4,177,443 31.00% No vehicle available 102 1.49% 8,647 5.83% 920,362 6.83% One vehicle available 1,451 21.20% 45,270 30.52% 3,935,693 29.21% Average household size 2.54 - 2.86 - 2.94 -
Limited English-speaking household 221 3.23% 10,930 7.37% 1,134,348 8.42% Employment
Workers 16 years and older 8,430 - 208,560 - 18,239,892 - Drive alone to work 6,210 73.70% 142,029 68.10% 13,146,038 72.10% Carpool 664 7.90% 27,321 13.10% 1,817,094 10.00%
Public transportation 70 0.80% 6,048 2.90% 843,498 4.60% Walk 265 3.10% 8,134 3.90% 461,980 2.50%
195
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
54 5.2 Trends and Forecasts
While it is important to quantify area demographics and examine key populations, it is also essential to look at actual and anticipated changes within these populations.

Total population
To assess the anticipated change in total population, we utilized regional growth forecasts developed by the Santa Barbara County Association of Governments (SBCAG) as part of its Regional Growth Forecast 2050 in January 2019. Unlike the census data cited earlier, the relevant geographies are detailed as Buellton, Solvang, and Santa Ynez (as a portion of the unincorporated county).

As shown in Exhibit 5.2.1, all three jurisdictions are expected to see modest growth through 2050.

Buellton’s population is expected to increase 20 percent between 2020 and 2050, while Solvang’s is expected to increase 8.6 percent during the same period. The Santa Ynez area will increase at a slightly lower rate, 7.5 percent across 30 years. Buellton is predicted to exceed Solvang in terms of population by 2040.

Within the planning horizon of this Transit Development Plan, overall growth within SYVT’s service area is expected to be less than five percent. The majority of the growth will be in Buellton, along with modest increases in Solvang and the unincorporated county areas.

Exhibit 5.2.1 Total population growth forecast
Jurisdiction 2017 2020 2025 2030 2035 2040 2045 2050
Buellton 5,300 5,500 5,700 5,900 6,200 6,400 6,500 6,600 Annual change (%) 3.77% 3.64% 3.51% 5.08% 3.23% 1.56% 1.54% Solvang 5,800 5,800 6,000 6,000 6,200 6,300 6,300 6,300 Annual change (%) 0.00% 3.45% 0.00% 3.33% 1.61% 0.00% 0.00% Santa Ynez 13,400 13,500 13,700 13,900 14,100 14,300 14,350 14,400 Annual change (%) 0.75% 1.48% 1.46% 1.44% 1.42% 0.35% 0.35% Youth (under 18)
While the Regional Growth Forecast does not consider youth population separately, it does provide a forecast for a change in age distribution across Santa Barbara County as a whole. The Forecast anticipates the population of persons age 0-14 will decrease from 19 percent of the total population to 15 percent between 2010 and 2060, while the population of persons age 15-24 will decrease from 19 percent of the total population to 15 percent as well. Overall, this age cohort will decrease from 38 percent of the total population in 2010 to 30 percent in 2060.

Seniors (60 or 65 and older)
The Regional Growth Forecast also provide a forecast for a change in age distribution across Santa Barbara County that applies to seniors. It anticipates the population of persons age 55-64 will remain stable at 11 percent of the total population between 2010 and 2060, the population of persons age 65-74 will increase from six percent of the total population to 10 percent, and the population of persons age 75 and older will increase from six percent of the total population to 15 percent. Overall, this age group will increase from 23 percent of the total population in 2010 to 36 percent in 2060. 196
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
55 While this data represents Santa Barbara County as a whole, given the Santa Ynez Valley’s significant senior population in 2020, it is likely this age cohort will continue to increase even more during the years ahead. While this change will take place over several decades, ensuring an appropriate transportation system is in place to address the mobility needs of seniors will become increasingly important.

Tourism
Tourism and hospitality are two key sectors in the Santa Ynez Valley. While each was significantly impacted by the COVID-19 pandemic, the 2021 County of Santa Barbara Economic Forecast (prepared by Caltrans) predicts a full recovery by 2024. As tourism returns, however, so does increased vehicular activity. Assuming this occurs, mobility alternatives such as Santa Ynez Valley Transit will become increasingly important.

5.3 Stakeholder Survey
Among the core objectives of the Transit Development Plan is identification of mobility needs and priorities specific to historically transportation-disadvantaged populations. Typically, this includes seniors, persons with disabilities, low-income individuals, and persons who either do not drive and/or have limited access to a personal vehicle.

Transportation-disadvantaged persons often do not participate in traditional engagement activities such as community meetings, workshops, and surveys. Rather it often falls to community and social service organizations to serve as their representatives or advocates with respect to transportation needs and priorities. With this in mind, Moore & Associates conducted a mobility needs survey targeting a variety of community stakeholders throughout Santa Ynez Valley. This activity included direct outreach to local healthcare, education and training, senior, disabled, and other organizations whose core clientele includes historically transportation-disadvantaged individuals.

A short survey was mailed to 47 organizations either based in the Santa Ynez Valley or having a significant presence in area. Survey completion time was estimated to be less than 10 minutes and a modest response incentive was included as well as a postage-paid reply envelope. As the requested survey response date neared, up to two follow up attempts (via phone) were made. In some instances, a new or different contact at the respective stakeholder organization was identified. This effort resulted in 14 valid responses from the following organizations: Buellton Chamber of Commerce & Visitor Bureau, Buellton Recreation Center, Chumash Casino Resort/Transportation Services, Crossroads Church, H.A.C.S.B (Golden Inn and Village), Hidden Wings, Santa Ynez Community Services District, Santa Ynez Valley People Helping People, Santa Ynez Valley Union High School District, Solvang Chamber of Commerce, Solvang Danish Days Foundation, Solvang Library, Solvang Senior Center, and Valley Christian Fellowship Church.

Stakeholders noted lack of service between cities and towns; more frequent service for seniors; more service to get children to and from extracurricular activities; lack of service to remote and isolated ranch locations; and evening service for folks returning from work as mobility challenges in the Santa Ynez Valley. In rating Santa Ynez Valley Transit’s service attributes, the lowest scoring attributes were availability of service information (2.3); time it takes to travel (2.5); and operating hours (2.5).

Santa Ynez Valley stakeholders provided valuable insight into their respective clienteles’ use of SYVT services, noting that (collectively) 64.3 percent of individuals served by their organizations use the service. 197
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
56 5.4 Staff Survey
This activity invited Santa Ynez Valley Transit drivers to share their insights regarding SYVT services. Four drivers chose to participate. Bus stops on Maverick and Alamo Pintado were identified when asked if any current stop should either be removed or relocated. Two drivers believe the Chumash Casino, airport, and Tribal Health Clinic should be served on a regular basis (rather than as on-call stops). Another driver recommended providing service to the Alisal neighborhood and mobile home park by the river, noting a number of seniors could benefit by adding stops along the Los Olivos route.

Drivers were invited to suggest strategies for increasing ridership. One driver suggested encouraging riders to scan a QR code to pay and going cashless. The same driver suggested that if riders want to pay cash, have the fare be two dollars each way to encourage the purchase of a monthly pass. Other suggestions included serving water on 90-degree days and sending brochures out to local senior centers and placing them at bus stops. (It should be noted both senior centers are provided SYVT brochures and each bus stop features an info-post with service information.) Recommendations to improve fixed-route service include adding time to stops and adding the casino to the route permanently as opposed to an on-call stop. Dial-A-Ride service recommendations involved going to local radio and tv stations to market the service; hiring a dispatcher full-time to assist in the office; and a van service.

Lastly, the survey asked drivers what they believe to be SYVT’s greatest shortcoming or challenge. One driver indicated modest publicity since many visitors to the Santa Ynez Valley do not know much about the service. Two drivers mentioned staffing and lack of reserve drivers to cover call outs as challenges.

Finally, expanding service hours so as to make the service more usable was mentioned.

5.5 Needs Assessment
The following potential mobility needs (Exhibit 5.5.1) have been identified through the public and stakeholder engagement, data review, and visioning processes. These potential needs form the basis for the preliminary service recommendations. The catalyst for each finding is also cited.

It should be noted that not all needs identified through this process carry the same weight. SYVT service is constrained by a number of factors that must be taken into consideration as recommendations are developed. These include overall operating budget, the existing operations contract (which defines how many vehicle service hours that can be added or removed without affecting the negotiated hourly rate), whether SYVT is responsible for operating a particular service (e.g., SYVT does not directly operate any regional services, but is a partner in several), geographic constraints, and impact (return on investment).

In addition, some needs were identified by a single individual and do not necessarily represent the needs of the community or the riding public. As a general public service, SYVT cannot address all individual needs given its operating constraints. As a result, not all of the potential mobility needs are addressed in the preliminary recommendations.
198
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
57 Exhibit 5.5.1 Potential mobility needs
Need Catalyst
1 Increase availability of service information Stakeholder survey, rider survey, community survey
2 Later service hours (to 9 p.m., 10 p.m., or 11
p.m.)
Stakeholder survey, community survey
3 Mobile ticketing (e.g., Token Transit) Customer survey 4 More service available for youth, especially to
access after school activities
Stakeholder survey
5 Lack of service to remote and isolated ranch
locations
Stakeholder survey
6 Low-cost pass option for students Community survey
7 Links between communities Stakeholder survey, community survey 8 Increase service frequency Rider survey, community survey, stakeholders survey
9 More extensive route network Community survey
10 Longer hours on Sunday Dial-A-Ride survey
11 Longer Dial-A-Ride reservation hours (after 5:00
p.m.)
Dial-A-Ride survey
12 Better stop at Pine St. in Santa Ynez (e.g., bench
or shelter) (Current stop features only a pole and
sign – see Exhibit 5.5.2)
Community survey
13 Service to Santa Rosa Rd. (see Exhibit 5.5.3) Community survey 14 Using an alternative to Hwy 246 to avoid traffic
congestion
Community survey
15 Improved regional connectivity Community survey, community comment 16 Weekend connectivity to Santa Barbara Community survey 17 Better/safer crossing of Hwy 246 in Buellton Driver survey/comments 18 Incorporate on-call stops at the Casino, airport,
and Tribal Health Clinic into the regular schedule
Driver survey/comments, consultant
observation
19 Extend service to the new library location near
Riverview Park in Buellton
MOU partner meeting
20 Build a remote parking area and develop a
parking shuttle to help reduce traffic congestion
in Solvang
City of Solvang
21 Fill the gaps in the schedule Consultant observation 22 SYVT vehicles are not able to enter some
apartment parking lots, resulting in a further walk
for some riders
Dial-A-Ride survey
23 Service to Los Alamos Community survey
24 More direct service from Santa Ynez Valley High
School to Los Olivos
Community survey
199
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
58 Need Catalyst
25 Add bus stops on Fjord Dr., near Jonata Springs,
and Santa Rosa Rd. (see Exhibits 5.5.3 and 5.5.4)
Community survey
26 More service for seniors Community survey, consultant observation
27 Service to the Alisal neighborhood and mobile
home park by the river
Driver survey
28 Add stops on the Los Olivos route Driver survey
29 Remove stops on Alamo Pintado and at Maverick Driver survey 30 There are some traffic safety issues with the stop
near the old Burger King in Buellton
Driver survey/comments
Exhibit 5.5.2 Bus stop at Cuesta and Pine in Santa Ynez Exhibit 5.5.3 Requested service locations – Solvang
Fjord Dr.

Mobile home
park
200
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
59 Exhibit 5.5.4 Requested service locations – Buellton Several of the requests for service involve locations outside of the SYVT service area that are served by a regional connection (e.g., Lompoc, Los Alamos, Santa Barbara, and Santa Maria). When evaluating potential service recommendations, the MOU partners may consider increased regional connectivity, but is unlikely SYVT would be the provider of such services.

The survey data also revealed the following, which are not specific needs but will likely shape the service recommendations:

1. There is general support for the introduction of battery-electric vehicles, with 75 percent of customer survey respondents indicating it is very important or somewhat important to them.

2. Cost is a primarily reason many Dial-A-Ride riders do not use a private taxi, Uber, or Lyft service.

3. Those who do use private taxis, Uber, or Lyft are concerned about the availability of wheelchairaccessible vehicles.

Jonata Springs
Santa Rosa Rd.

New Buellton library
201
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
60 5.6 Preliminary Service Recommendations
This section details the preliminary service recommendations arising from the Needs Assessment presented above. The project team drew on comments received from the SYVT partners, community stakeholders, RATP Dev staff, transit customers, and the overall community in developing these recommendations, as well as through observations and industry “best practices” from the consultant. The resulting list of recommendations should be viewed as a “menu” of sorts. While there are some overarching recommendations that would encompass several individual recommendations, there are others that function completely independently and could be implemented regardless of which other recommendations are selected.

We have organized the recommendations into three “tiers.” The first, Tier A, includes recommendations that are essential activities, critical updates to the service, easy and/or relatively inexpensive to implement, or safety-related. Tier B recommendations are less critical and may require additional coordination or funding to implement. Tier C recommendations are less time-critical and could be implemented at any point in the five-year horizon of the TDP.

Tier A

1. Rework the route network to better meet the needs of the community.

SYVT’s current two-route system has been nearly stretched to capacity. While the system is still operating at a high level of on-time performance, any addition of stops along with increasing traffic congestion are likely to erode on-time performance. As such, it has become necessary to rethink the specifics of transit service delivery in the Santa Ynez Valley.

Despite the growing popularity of on-demand micro-transit service, there has been little interest on the part of current transit riders and the overall community to replace the traditional fixed-route service with an on-demand service. Though the value of micro-transit as a supplemental service will be discussed later within this section, in order to continue operating a successful fixed-route service, this service warrants some “re-imagining.”
The current Express Route provides single-seat service between Buellton and Santa Ynez via Solvang.

The current Los Olivos Loop provides service from Solvang to Los Olivos, returning via Santa Ynez.

Both services offer free transfers; however, a transfer is only required for travel to/from Ballard and Los Olivos, as the Express Route serves all other communities. While convenient, the service has outgrown the ability to provide the same level of single-seat service. As a result, some service reimaging is warranted.

The advantage of a re-visioning of transit in the Santa Ynez Valley is that it would be able to incorporate several other recommendations listed here separately, including service to the new library in Buellton, expanding service beyond Hwy 246 in Solvang, incorporating the Chumash Casino and Tribal Health Clinic as regular stops, and eliminating the current gaps in the Express Route service.

It also allows us to take a fresh look at the service area in light of the anticipated charging needs once electric vehicles are added to the fleet.
202
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
61 One potential option is to operate local circulators in Buellton, Solvang, and Santa Ynez/Los Olivos, connected by a separate limited-stop Express Route. However, this would likely require the use of five vehicles to provide less-than hourly service on the Express route while also operating three community circulators.

Exhibit 5.6.1 Potential scenario #1 – Community circulators Another approach would be to continue to operate two routes – one east of Solvang and the other west of Solvang, exchanging riders in Solvang. This would require at least three vehicles, given the anticipated length of a single route operating east of Solvang. In addition, this option does not provide service beyond the Hwy 246 corridor in Solvang.

Exhibit 5.6.2 Potential scenario #2 – Two routes
A third option would focus on three routes with 45-minute service frequency, yet would offer meaningful connections and have sufficient schedule time to serve on-call stops at the Buellton Park 203
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
62 & Ride, Cottage Hospital, and Sunny Fields Park. This option would also include provision of service beyond the Hwy 246 corridor in Solvang.

Exhibit 5.6.3 Potential scenario #3 – Three routes
Any significant service change (such as that proposed herein) would require a Title VI service equity analysis to ensure there is no disproportionate burden on low-income populations or disparate impact to minority populations.

Upon completion of the second round of public engagement, we met with the SYVT partners to discuss the preliminary recommendations. In reviewing this recommendation, there were several suggestions made for an additional scenario the partners would like to see (operation of a single-route system) and cost information for each of the scenarios. Operation of a single route would require some route duplication so as not to require travel to Los Olivos for persons traveling to Santa Ynez or the casino, which results in a longer route overall. The additional scenario and the cost comparison of the routes are provided below.

Exhibit 5.6.4 Single-route system map
204
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
63 Exhibit 5.6.5 Cost comparison
Description
Number
of
routes
Vehicles
required Service frequency Daily VSH
Annual
fixed-route
cost*
Triggers
contract
renegotiation
Status Quo Express Route + Los Olivos Loop 2 3
Express = 30 min.

Los Olivos = 60+ min. 29.63 $525,045 No
Modified Status Quo
(new Buellton stop
only)
Express Route + Los Olivos Loop 2 3
Express = 30 min.

Los Olivos = 60+ min. 29.63 $525,045 No
Modified Status Quo
(fill in gaps) Express Route + Los Olivos Loop 2 3
Express = 35 min.

Los Olivos = 60+ min. 32.22 $570,881 No
Scenario 1 (a) 3 community circulators
+ Hwy 246 express route 4 4
Circulators = 30-45 min.

Connector = 60 min. 49.84 $883,167 Yes
Scenario 1 (b) 3 community circulators
+ Hwy 246 express route 4 5
Circulators = 30-45 min.

Connector = 30 min. 61.69 $1,093,149 Yes
Scenario 2
1 route west of Solvang, 1 route
east of Solvang, & Los Olivos
circulator
3 3 45 min. 36.95 $654,755 Possibly
Scenario 3 1 route west of Solvang
+ 1 route east of Solvang 2 3 35 min. 36.58 $648,199 Possibly Scenario 4 Single route with multiple vehicles 1 4 30 min. 49.18 $871,531 Yes Scenario 4 (alt.) Single route with multiple vehicles 1 4 30 min. peak
60 min. off-peak 41.18 $729,770 Yes
*Based on the FY 2023 contractor cost of $57.72 per vehicle service hour; for comparison purposes. 205
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
64 From a financial perspective, we determined the best option would be the modified Status Quo scenario that adds service to the new Buellton library only. It would maintain the current frequency and the current vehicle service hours. It would also add the Avenue of the Flags Park & Ride as an oncall stop to facilitate connections with the Clean Air Express.

Expanding service to include the casino and tribal clinic as regular stops would result in a 35-minute frequency, as the current schedule will not accommodate those as well as service to the new Buellton Library. Therefore, the Modified Status Quo scenario with 35-minute frequency would be recommended, even if the current schedule gaps are not filled in.

2. Relaunch the prior marketing efforts/campaigns.

SYVT has traditionally undertaken marketing activities by utilizing the services of a consultant. During the COVID-19 pandemic, marketing activities were focused chiefly on communicating service information and pandemic-related guidance to transit riders as well as the overall community. Now that the impacts of the pandemic have leveled off and ridership has largely returned to pre-pandemic levels, we recommend SYVT resume its more proactive marketing efforts and campaigns to raise service awareness, increase ridership, and reaffirm SYVT’s role as a valued community service. While some traditional marketing and outreach activities have already resumed, including participation in community events, there is more that needs to be done.

3. Transition to a battery-electric fleet, including the development of electric vehicle (EV) charging infrastructure.

The City of Solvang has already taken steps toward secure funding for the transition to a batteryelectric transit fleet, specific to both charging infrastructure and vehicles. The California Air Resources Board’s (CARB) Innovative Clean Transit (ICT) mandate requires small transit operators such as SYVT to complete a Zero-Emission Vehicle (ZEV) Transition Plan by June 30, 2023, and begin procuring ZEVs as a portion of all new vehicle purchases beginning in 2026. SYVT’s ZEV Transition Plan is being developed concurrent with this TDP.

The City of Solvang has secured partial funding for electric vehicle charging stations and a batteryelectric “cutaway” vehicle. Once the charging infrastructure is in place, the City will be able to move forward with full transition to a battery-electric transit fleet.

4. Implement a micro-transit pilot to extend the service area and provide later evening service.

While on-demand micro-transit alone is not likely a realistic service alternative for the Santa Ynez Valley, there are opportunities where certain aspects could be introduced to supplement traditional fixed-route and ADA paratransit services. Micro-transit is often used to extend the reach of traditional fixed-route service, provide service in low-density areas unable to support fixed-route service, or provide localized service as well as connections to a more regional service. 206
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
65 We envision a number of potential opportunities for launching on-demand micro-transit in the Santa Ynez Valley. These include providing service to new areas not currently served by fixed-route service (such as the mobile home park on Fjord Drive in Solvang as well as the airport), early-morning connections with regional transit services (Breeze, Wine Country Express, and Clean Air Express), and later evening service. Which of these alternatives is selected for possible implementation will depend in large part on which fixed-route option is selected under Recommendation #1.

In contrast to traditional dial-a-ride service, on-demand micro-transit does not require advance registration or reservations. Similar to ride-hailing services such as Uber or Lyft, the rider can order a ride via a smartphone app and be picked up within an agreed upon time “window.” Payment can also be made online, if desired.

While a potential on-demand service could be provided using SYVT vehicles and drivers, it would likely require contracting with a Software as a Service (SaaS) provider capable of providing scheduling and dispatching technology for the service. Among the companies that provide such services are TransLoc, Via, Ecolane, Pantonium, and Spare. The key to implementing micro-transit will be securing a technology provider willing to do a pilot project focusing on a small deployment.

5. Reroute service in Buellton to serve the new library location (near Riverview Park). (This could be realized under Recommendation #1.)
The City of Buellton has purchased the Willemsen Dairy property at 202 Dairyland Road, near River View Park. The City plans to use a portion of the property for the Buellton Library. At present, SYVT does not serve this location, although it did at one time provide service to River View Park. However, with the library relocation, providing transit access is desired.

Service to this location could either be provided by extending the current fixed-route service in Buellton or incorporating the location into a re-visioned transit system as detailed in Recommendation #1. The Buellton Senior Center is expected to expand into the existing library space, so maintaining transit service to the to the current location is important regardless of which service scenario is selected.

Accessing this location as part of the current Buellton route may be problematic, as SYVT drivers already face challenges turning left onto Hwy 246 from Sycamore Drive, and would have a similar issue crossing Hwy 246 as well. Ideally service to this location would include a left turn from Hwy 246, which would provide better sight lines and safer access.

6. Incorporate the on-call stops at the Chumash Casino and tribal clinic as regular stops. (This could be realized under Recommendation #1.)
In recent years, the number of requests for service to/from the Chumash Casino and Tribal Health Clinic has steadily increased. Evidence of this increased activity is documented both by driver feedback as well as the weekly SYVT customer service phone log. Therefore, we recommend converting these two on-call stops into regular stops on the Express Route. 207
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
66 While there is a designated pick-up location at the Chumash Casino, there is no marked stop. SYVT would need to work with the Tribe to install SYVT signage and an info-post at the stop location.

SYVT also has an on-call stop at Cottage Hospital, which does not generate the same transit activity as the casino and Tribal Health Clinic locations. Therefore, we believe it would be premature to convert the hospital stop to a regular stop.

Depending on future boarding and alighting activity specific to the bus stop at Sunny Fields Park, it may be prudent to convert this location to an on-call stop, especially if revisions to the route network eliminate transit service on the nearby portion of Alamo Pintado Road.

7. Work with the Santa Ynez Band of Chumash Indians regarding service to the Museum and Cultural Center (forecast to open in November 2022), possibly including a route subsidy.

Reservation lands of the Santa Ynez Band of Chumash Indians are located between Solvang and Santa Ynez. SYVT currently serves the Chumash Casino and Tribal Health Clinic via on-call stops. The Tribe is in the process of developing its 14,000-square-foot Santa Ynez Chumash Museum and Cultural Center, which will also feature a 3.5-acre park. The facility is located on the north side of Hwy 246 across from the casino (bordered by Numancia Street to the north and Edison Street to the east).

Requests for service to the museum/cultural center arose from the community stakeholder survey as well as feedback from SYVT drivers. Therefore, we recommend the City of Solvang work with the Tribe to coordinate effective access for public transit as well as a potential financial contribution to the SYVT program for enhancing service to tribal facilities.

8. Consider implementation of a hotel fee (up to $1.00 per night) in Solvang and Buellton to provide a dedicated funding source for transit.

SYVT’s prior Short Range Transit Plan included a recommendation to implement a per-night hotel fee that would result in a dedicated funding source for public transit service throughout the Santa Ynez Valley. This would be a pass-through fee paid by the guests, with no actual cost to the lodging facility.

While the Solvang city council voted to move forward with that recommendation, it was never implemented due in part to the COVID-19 pandemic.

We recommend carrying this recommendation forward into the current TDP with some modifications.

First, it would be difficult to implement this fee at the county level, given only certain lodging properties within the county lie within the SYVT service area. As such, we recommend it be limited to properties located within Buellton and Solvang. Each city would be independently responsible for securing its implementation.

A potential stumbling block could be allocation of the funding generated solely for public transit. It is possible some constituencies could advocate to use the resulting funds for other purposes. Therefore, this fee could be combined with other fees as long as the amount dedicated to transit is clearly 208
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
67 defined. For example, for a one-dollar per night fee, as long as fifty cents is dedicated to transit, the other fifty cents can be directed as the MOU partners decide within their respective jurisdictions.

Alternately, it could be introduced as a transit fee alone, with all the revenue going to transit.

Dedicated transit funding is important, as it both provides an additional source of revenue (which can be used to expand transit service) and provides locally generated funding to match funding received from the state and federal governments. There are also generally fewer use restrictions placed on locally generated funds (e.g., operating versus capital expenses), as long as they are being spent in accordance with their defined purpose.

9. Implement a marketing campaign promoting the Google trip planner.

As noted in the rider survey results, only a modest number of current SYVT customers indicated use of the Google trip planner available on SYVT’s website. Therefore, we recommend undertaking a marketing campaign to promote its use, including how to use it and the benefits of using it. This will be especially important as anticipated changes to the SYVT service are introduced. Further, this campaign could be implemented in concert with promotion of a service change.

10. Implement transit customer appreciation activities (such as providing water on hot days, branded giveaways, etc.)
Among the recommendations received from SYVT drivers was to provide bottled water to riders on hot days. While this is not a sustainable activity (especially given the number of hot days in 2022), it would be appropriate and sustainable to have rider appreciation activities at various times during the year. SYVT has not traditionally undertaken rider appreciation activities, yet occasionally will distribute SYVT branded items (i.e., water bottles, reusable tote bags, post-it note pads, etc.) during community events. We recommend expanding some of this outreach to customers once or twice annually. Customer appreciation events could include distributing items (water or branded giveaways) onboard the buses or at key stops (such as Solvang Park).

11. Expand outreach to the senior centers (including travel training).

Prior to onset of the COVID-19 pandemic, SYVT’s marketing consultant periodically conducted outreach at the senior centers in Solvang and Buellton. This outreach can and should be conducted as part of the existing marketing contract. Outreach should include monthly follow-ups with center directors; maintaining the stock of transit brochures, transit service notices, and Dial-A-Ride applications; and periodic site visits. In addition, we recommend offering some form of travel training, possibly as part of periodic site visits.

Travel training is used to familiarize new and inexperienced riders with the transit service, and often includes information about both fixed-route and dial-a-ride services. The purpose of the travel training would be to provide information about how to use the services, answer questions, assist with completing registration forms, and possibly provide hands-on familiarization with a transit vehicle. If 209
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
68 possible, having an SYVT dispatcher or bus operator present for the training can put people at ease and provide a familiar face when they ride the bus.

12. Secure a more permanent SYVT office location.

In mid-2022, the landlord for the SYVT office declined to renew the lease. Despite much searching, no viable commercial properties were identified, and SYVT moved into a temporary space at the Solvang Veterans Memorial Hall. However, the VMH space is only available through December 2022, when another City department is slated to move in while its facility is being renovated.

Given the lack of available commercial space that both fits the needs of the transit program and fits within the SYVT budget, the City of Solvang has been forced to consider other options. At present, three options have been identified:

1. Identify an available commercial space to lease.

2. SYVT purchases an available property and renovates an existing facility for its needs.

3. The City of Solvang purchases an available property and renovates an existing facility for SYVT’s needs, then leases it to SYVT.

Option 1 would require lower up-front cost and would likely have a shorter timeline for occupation, yet depends on a suitable space being available. Options 2 and 3 have the advantage of putting SYVT in a permanent office space that can be tailored to the program’s needs. The City of Solvang is currently pursuing Option 2.

13. Assess traffic safety issues at the Buellton stop across from the old Burger King.

Current SYVT drivers have expressed concerns regarding the bus stop on westbound Hwy 246 at Freear Drive in Buellton. The stop is located approximately 65 feet west of the intersection and pedestrian crosswalk. The stop is utilized by The Breeze and Wine Country Express in addition to SYVT.

When the bus is stopped at this location, drivers turning right onto Hwy 246 from Freear Drive move into the traffic lane to go around the bus. Given the short distance between the intersection and the stop, it can be difficult for the bus driver to see cars coming around the bus as the bus pulls back into the travel lane.

We recommend relocating the bus stop to the west by approximately 100 to 150 feet. Doing so will allow the driver a better sight line for traffic coming from behind and will eliminate the danger caused by right-turning drivers that go around the bus without any warning. It will also move the bus stop closer to the commercial properties (such as Starbucks) that share that block. Riders will still be able to safely access the pedestrian crossing at Freear Drive.

Hwy 246 is a Caltrans right-of-way, so permission would be needed from Caltrans before the City of Buellton could relocate the bus stop.
210
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
69 14. Make the student fare a permanent fare option.

In 2021, SYVT introduced a discounted student fare, which extended the reduced-fare benefits of the Summer Youth Pass into the school year. While the Summer Youth Pass offers a deeply discounted $20 monthly pass, the student fare offered a savings of 50 cents over the regular fare. This trial fare was introduced in response to comments received from the school district regarding the need for affordable public transportation for its students, as the district does not provide such transportation.

When the trial fare was launched, the student fare received the most usage. A student pass was originally offered (priced at $30 per month, a discount from the $42.50 charged for the general monthly pass), yet few passes were sold. SYVT then transitioned to a 10-ride punch pass priced at ten dollars, which offered the convenience of a multi-ride card. Single-ride tickets were also made available for purchase by organizations for one dollar each to distribute to students needing rides.

We recommend incorporating the student fare into SYVT’s regular fare structure. While discounted fares may result in some loss of revenue, it is hoped the increased ridership by students would help offset that effect. The student fare should be incorporated into SYVT’s regular service information (including brochures and the website), as well as promoted to schools and other community organizations serving youth. Such organizations should also be provided the option of purchasing single-ride tickets for distribution.

SYVT would need to conduct a Title VI fare equity analysis to ensure there is no disproportionate burden on low-income populations or disparate impact to minority populations. Given this is a discounted fare product, no adverse finding is anticipated.

Tier B

15. Implement a marketing campaign promoting the real-time service information (once available).

During FY 2021/22, SYVT began a demonstration project testing a real-time GTFS feed as part of the state-wide California Integrated Travel Project (Cal-ITP). The demonstration project, which supports tracking of SYVT vehicles in real-time integrates such information with trip planning software such as Google Maps was successful. Once the program has been fully launched, we recommend a dedicated marketing campaign promoting the tool. This could be done in conjunction with the Google Trip Planner campaign recommended above.
211
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
70 16. Implement mobile ticketing.

In prior years, SYVT has explored options for implementing mobile ticketing, ultimately concluding Token Transit was the best option given no additional equipment was required for implementation.

Token Transit allows customers to purchase fare media through the app, then use the app to board the bus. Token Transit retains a percentage of fares sold via the app, yet does not require validators or other equipment to get started. Implementation was delayed by a number of issues, including staffing changes at the City of Solvang and the subsequent pandemic.

Since that time, there have been further advances in mobile ticketing. The California Integrated Travel Project (Cal-ITP) has been working on an “open-loop” option which would enable riders to pay their fare directly with a debit or credit card. While this is still in development, it may offer an opportunity for SYVT to implement this type of technology as part of a group, rather than having to do so independently.

It has been a few years since Token Transit was evaluated. Therefore, we recommend the City conduct a new review of its options for mobile ticketing, identify a path forward, and move ahead with implementation of the selected option. Whatever option is ultimately selected, implementation should be accompanied by a robust marketing campaign to promote its use and educate current and prospective transit riders.

17. Introduce smaller vehicles (vans) for Dial-A-Ride to enable better access within apartment parking lots.

Through the community stakeholder survey, we learned about dial-a-ride customers who often must walk to the street to be picked up by Dial-A-Ride because the apartment parking lots were not capable of being navigated by the cutaway buses used by SYVT. While SYVT has historically committed to using a single type of vehicle in its fleet, there are benefits to having one or more smaller vehicles, such as a van. Vans can be used to access Dial-A-Ride customer pickups that are difficult to navigate using a cutaway vehicle, whether due to overall tight conditions, lack of space to turn around, or overhead clearance.

Vans offer other advantages as well. As SYVT prepares to transition to battery-electric vehicles, the availability of electric vans is likely to be greater than electric cutaway vehicles, and the cost is likely to be lower. In addition, vans can typically be operated by a driver with a standard Class C driver license (that is, without a Class B license). In light of the ongoing nation-wide driver shortage, this could benefit SYVT should it encounter a shortage of Class B drivers.

Given SYVT uses the same vehicles for both fixed-route and dial-a-ride services, consideration should be given to how the future transit fleet is composed if vans are added to it. Would they replace cutaway vehicles or serve to expand the fleet? At present, one of the cutaways could be replaced with a van with little to no negative impact on operations. However, it would be difficult to replace two cutaways with vans, especially if the fixed-route operation expands to four vehicles in regular 212
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
71 service. Depending on what service option is selected, the optimal fleet may consist of five cutaways and two vans.

18. Expand Sunday service hours.

Currently, general public dial-a-ride service is provided on Sunday from 8:30 a.m. to 12:30 p.m. and from 1:00 p.m. to 4:00 p.m. No fixed-route service is provided. This schedule enables the dial-a-ride service to be operated by a single driver, allowing for pre- and post-trip inspections and a 30-minute lunch break within an 8.5-hour workday.

Expanding Sunday service hours was one of the requested service improvements. In order to provide more service hours on Sunday, SYVT would need to deploy two drivers, although they would not necessarily need to overlap their schedules. However, the question is whether such service expansion is warranted. On average, SYVT provides approximately six rides per Sunday. While it is possible this could increase if more service were available, the change may not result in any additional rides.

Another option is to provide Sunday service using micro-transit. Extended Sunday hours could be tested as part of the micro-transit pilot program (Recommendation #4), and eliminated should it fail to meet productivity targets established as part of that program. If successful, Sunday service could be replaced by micro-transit at some point in the future.

19. Expand service within Solvang beyond Hwy 246. (This could be realized under Recommendation #1.)
As part of the public engagement process, there was a call for transit service to the mobile home park (Rancho Santa Ynez Estates) located on Fjord Drive. Within the current service delivery model, there is little opportunity to serve other locations within Solvang. However, under Recommendation #1, a new approach to service is proposed. Serving locations beyond Hwy 246 in the central portion of Solvang (for example, using a Solvang circulator route) would expand access to the community. We recommend exploring a routing solution designed to serve Fjord Drive as well as other locations in Solvang, both on the north and south sides of Hwy 246. Keeping some service off Hwy 246 would also help with some of the traffic congestion and enable the bus to utilize less-congested streets.

If incorporating these areas into the regular fixed-route service is not feasible given the travel time, another possible solution would be an on-call service that makes two or three circuits each day, several days each week. The goal of this service would be to transport transit riders to Solvang Park, where they could transfer to one of the fixed routes. A 60-day demonstration project could be used to evaluate demand. By making the service on-call, trips would not operate if there are no requests for rides.
213
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
72 20. Enhance regional connectivity with The Breeze, Wine Country Express, and Clean Air Express, especially during early mornings (possibly via micro-transit).

The Santa Ynez Valley is currently served by three regional transit services in addition to SYVT: The Breeze Route 200, Wine Country Express, and Clean Air Express. SYVT is a funding partner of both The Breeze (operated by the City of Santa Maria) and Wine Country Express (operated by the City of Lompoc). The Breeze and Wine Country Express share stops with SYVT, while the Clean Air Express serves the park and ride lot on Avenue of the Flags south of the Flying Flags RV Park. SYVT serves the RV Park, but does not connect with the park and ride lot (which is 0.15 mile to the south).

With a service start time of 6:30 a.m., SYVT does not provide any meaningful connections to The Breeze or Clean Air Express during the early morning hours. Given the Clean Air Express operates only two morning trips to Goleta and one to Santa Barbara, anyone commuting via those routes must have access to a car (or a ride) to get to the pickup location. The Breeze has a second trip mid-day, which is served by SYVT, but would not be sufficient for someone commuting to Santa Maria for work.

Exhibit 5.6.6 Regional transit service times
Service Stop location Service times
Wine Country Express Buellton Albertsons (SB) 7:41 AM 1:27 PM 5:12 PM Wine Country Express Solvang Park (SB arrival) 7:50 AM 1:35 PM 5:21 PM Wine Country Express Solvang Park (NB departure) 8:00 AM 1:40 PM 5:25 PM Wine Country Express Buellton Freear/246 (NB) 8:08 AM 1:50 PM 5:33 PM Breeze 200 Buellton Albertsons (SB) 6:21 AM 11:46 AM 6:16 PM Breeze 200 Solvang Park 6:27 AM 11:52 AM 6:22 PM
Breeze 200 Buellton Freer/246 (NB) 6:35 AM 12:00 PM 6:30 PM Clean Air Express (Goleta) Buellton Ave of the Flags (SB) 5:45 AM 7:00 AM Clean Air Express (Goleta) Buellton Ave of the Flags (NB) 4:23 PM 5:30 PM Clean Air Express (Santa Barbara) Buellton Ave of the Flags (SB) 7:05 AM Clean Air Express (Santa Barbara) Buellton Ave of the Flags (NB) 6:06 PM Times in green are served by SYVT. Times in red are not effectively served by SYVT. Times in black represent connections available from some parts of the SYVT service area, but not all.

The goal of this recommendation is to provide local connectivity to enable Santa Ynez Valley residents to access the early morning trips on The Breeze and Clean Air Express. Since demand could be dispersed through the Valley, the most practical approach would be to include early morning pickups as part of the pilot micro-transit program. By providing on-demand pickups as early as 6:00 a.m., SYVT could enable use of these regional services. All three services drop off in the Santa Ynez Valley during regular SYVT service hours, so only connections to the early morning trips would need to be provided. 214
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
73 21. Implement a visitor-focused marketing campaign.

Historically visitors to the Santa Ynez Valley have not comprised a significant portion of SYVT ridership.

Visitors to Solvang tend to drive their own cars and park in one of the public parking lots or arrive via charter bus as part of an organized tour. Solvang is a very walkable community, with hotels, shopping, museums, and historic sites clustered closely together. Many visitors also drive their cars to visit Los Olivos, Santa Ynez, or the Chumash Casino, or stay in Buellton at one of the hotels or the Flying Flags RV Park.

Despite the preference for personal vehicles, SYVT provides effective connections between the communities in the Santa Ynez Valley. Renewing outreach to the hospitality/tourism industry in the SYV is recommended to raise awareness of SYVT as a viable transportation option for visitors, especially if options are introduced that expand service into evening hours. The marketing campaign would focus on what services are available, how to access them, how to pay for a ride, where to get additional information, etc. If SYVT begins offering a day pass that can be used for hop-on, hop-off rides on the fixed-route service, this should be promoted in the campaign as well.

Tier C

22. Develop a parking shuttle to be administered and funded by the City of Solvang separately from the SYVT program.

The City of Solvang has expressed an interest in operating a parking shuttle to help alleviate traffic congestion within the city center. The shuttle would serve a remote parking lot, bringing visitors into the city without their cars. While this project would be separate from the SYVT program, the City would have the option to contract with RATP Dev (the current SYVT operations contractor) under a separate contract. The parking shuttle would be operated using separate City-owned vehicles and a separate funding source.

City operation of the parking shuttle would enable it to provide more frequent service for visitors using the parking area, as it will not be providing service to other locations. Most importantly, the parking shuttle cannot compete with SYVT, because doing so would erode ridership and farebox revenues. If the parking shuttle is not located in the vicinity of an SYVT route or stop, it would have little impact.

There are still several things the City must consider before moving forward with such a program. The first is how and where the program will be administered if the SYVT operations contractor is not the operator of the parking shuttle. Will the City provide office space? Where will the vehicle be stored? Will any resources be co-mingled with transit? Alternately, if the SYVT operations contractor also operates the parking shuttle, how will administrative and other office activities be segregated from SYVT activities? Will there be a separate call center? How will the two programs be kept separate? 215
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
74 23. Fill in the current schedule gaps. (This could be realized under Recommendation #1.) The current fixed-route schedule features several gaps during which the bus does not travel west or east from Solvang Park. These occur at 8:00 a.m., 9:30 a.m., and 4:00 p.m. for the service traveling east from Solvang, and at 1:00 p.m. for the service traveling west. This was necessary to address service gaps for driver lunch time and vehicle change-outs. We recommend eliminating those gaps so as to offer a consistent clock-face schedule. If possible, this should be implemented as part of Recommendation #1.

24. Expand fare options, including a day pass, two- or three-day “tourism” pass, and fare-capping.

While there has been modest use of the fixed-route monthly pass, and cash remains the most frequently used fare media, other multi-ride fare media may help promote ridership. These would provide unlimited rides across a shorter time frame, such as a day pass. A day pass would allow for unlimited rides during a single calendar day. This would allow hop-on, hop off service for a single price, or provide for unlimited transfers if the selected service scenario will result in more multi-seat trips.

Often day passes are priced at 2.5 to three times the cost of a single ride, which would result in day pass base pricing between $3.75 and $4.50.

If mobile ticketing has been implemented, a day pass could be purchased electronically as well. Farecapping is another option for mobile ticketing, which would apply all fares purchased in a calendar month toward the price of higher-priced fare media. For example, if someone purchased three oneway rides in a single day, that would automatically be converted to a day pass. After spending $45 on one-way trips and day passes in a given month, it would automatically be converted to a monthly pass.

Another advantage of mobile ticketing would be the ability to offer other time-constrained fare media, such as a two- or three-day “visitor” pass. In this case, the driver could simply verify the pass is valid without having to check the specific dates for which it is valid. If such as pass were offered as a paper pass, it would be the responsibility of the driver to note the date of first use and make sure it was valid every time it was used. This would slow down boarding and would be counterproductive.

25. Identify options for serving the airport (possibly via micro-transit).

The Santa Ynez Airport is a regional general aviation airport located one mile southeast of Santa Ynez.

SYVT does not typically serve the airport, but receives on-call requests a few times each year. SYVT has been able to provide service via Dial-A-Ride for eligible riders, but providing service via fixed route would take the bus too far off of its regular alignment and negatively impact on-time performance.

SYVT needs to define how it will serve the airport for future requests. The airport is within the dial-aride service area, so requests from registered dial-a-ride users are not an issue. The challenge is what to do when a request is made by someone not otherwise eligible for dial-a-ride. SYVT is within its right to tell such riders no service is available. However, given the infrequent nature of these requests, we recommend SYVT consider providing the service. Using the fixed-route service to serve the airport is 216
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
75 not really an option – there is no need for regular service to the location, and on-call service would go too far off the regular route. We recommend considering one of the following:

1. Allowing general public riders to use dial-a-ride to access the airport on an asrequested basis, or

2. Using the proposed micro-transit pilot project to serve the airport as requested.

26. Consider hiring/designating additional dispatching staff for the SYVT office.

From the transit staff survey, there was a request to hire a full-time dispatcher for the SYVT office.

Currently, most dispatching is handled by the office manager. Ultimately, it is the responsibility of RATP Dev to ensure dispatching duties are effectively addressed. If a micro-transit pilot is implemented, or if service is extended beyond the current hours, it may become necessary to hire or designate additional dispatching staff. This recommendation is contingent upon whether a need is generated through the implementation of other service recommendations.

As of December 2022, RATP Dev had begun training driver staff in dispatching duties, thereby expanding the role beyond the current dispatcher.
217
moore-associates.net

SANTA YNEZ VALLEY TRANSIT

TRANSIT DEVELOPMENT PLAN
Final Report
76 Section 6 | Operations Plan
After consideration of the preliminary recommendations, and reviewing comments received from SYVT partners, stakeholders, and the community, the following recommendations were selected for implementation moving forward.

1. Extend the Express Route to serve the new Buellton library and potentially make the Chumash Casino and tribal clinic into regular stops (dependent upon support from the Tribe).