MONDAY, APRIL 10, 2023
5:30 PM SPECIAL CLOSED SESSION
and
6:30 PM REGULAR MEETING
COUNCIL CHAMBER,
1644 OAK STREET, SOLVANG, CA 93463
City Council:
Mark Infanti, Mayor
Elizabeth Orona District 4
David Brown District 3
Robert Clarke at-large
Claudia Orona at-large
PARTICIPATING IN THE MEETING -City Council meetings will be in person and conducted by video/teleconferencing through Zoom. Meeting will also be broadcast live on Channel 23 and streamed on the City’s website, Vimeo, and YouTube.
• To join by Zoom, visit https://zoom.us/j/3066529195. If you wish to speak, please use the “raised hand” symbol.
• To join by phone, call (888) 788-0099 and enter Meeting ID: 306 652 9195#. The phone line will be open starting at 6 p.m.
5:30 PM SPECIAL CLOSED SESSION
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
1. PUBLIC COMMUNICATIONS ON CLOSED SESSION
This section is intended to provide members of the public with the opportunity to comment on Closed Session Items. This section is limited to 30 minutes. Each speaker will be afforded three minutes, and may speak only once.
2. RECESS TO CLOSED SESSION
AGENDA AND SUPPORTING MATERIALS – Available for viewing 8:00a.m.-5:00p.m. at City Hall, 1644 Oak Street, Solvang, and on the City’s website https://www.cityofsolvang.com/agendacenter. Additional writings that are distributed to a majority of the City Council after the posting of the agenda will be made available at City Hall and on the City’s website.
AGENDA POSTING NOTIFICATION - Subscribe to receive email or text message notifications when agendas are posted online through “Notify Me” at: https://www.cityofsolvang.com/List.aspx PUBLIC COMMENT - The public is encouraged to address the City Council in-person, virtually, or in-writing on agenda and non-agenda items. If provided in writing, comments must be submitted to the City Clerk at [email protected] by 5:00 p.m. on the Friday before the meeting to be considered. Your comment will be recorded and distributed appropriately. Comments on agenda items will be heard at the time each item is considered, including non-agenda items. In-person speakers will be invited to make public comments first.
Virtual speakers will follow.
AMERICANS WITH DISABILITIES ACT - If, as a participant of this meeting, you need special assistance the City will attempt to accommodate you in every reasonable manner. Please contact the City Clerk at either (805) 688-5575 x206 or [email protected]. 72- hours’ notice is requested 1 a. CONFERENCE WITH LEGAL COUNSEL - Existing Litigation - pursuant to Gov. Code 54956.9(d)(1)
Name of Case:
City of Solvang — Petition to Change Water-Right Permit 15878 (Application No. A022423), under protest by California Trout and National Oceanic and Atmospheric Administration’s National Marine Fisheries Service, and comment by California Department of Fish and Wildlife
RECONVENE TO OPEN SESSION
3. ANNOUNCEMENT OF CLOSED SESSION ACTIONS
4. ADJOURNMENT
6:30 PM REGULAR MEETING
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
PROCLAMATIONS, COMMENDATIONS AND CEREMONIAL ITEMS
a. DMV Donate Life Proclamation
b. Fair Housing Month Proclamation
c. National Child Abuse Awareness and Prevention Month Proclamation d. Sexual Assault Awareness and Prevention Month Proclamation PRESENTATIONS - None
1. PUBLIC COMMUNICATIONS – NON- AGENDA AND CONSENT ITEMS This section is intended to provide members of the public with the opportunity to address the Council on items not on the Agenda and on Consent. This section is limited to 30 minutes. Each speaker will be afforded three minutes and may speak only once. State law does not allow the Council to discuss or take action on issues not on the agenda, except to briefly respond or to ask Staff to follow up on such items.
2. CITY MANAGER REPORT AND ADVANCE CALENDAR
Informational Report
3. COUNCIL COMMENTS AND REQUESTS
Comments and requests from City Council Members. No action will be taken at this meeting.
4. CONSENT ITEMS
Consent is designed for routine; administrative city matters and is approved by roll call vote with one motion.
These items are discussed only on request of council members. Members of the public were afforded an opportunity to speak on Consent items during the Public Communications portion of this agenda. a. Approve Order of Agenda as Presented
b. Approve City Council Minutes March 30, 2023……………………………………………………….14 c. Approve March 2023 Warrants …………………………………………………………………………15 2 d. For second reading Adopt by title only Ordinance No. 23-0364, an Ordinance of the City Council of the City of Solvang, California Amending Section 1-11-2 of Chapter 11 (Conflict of Interest), Title 1 (administration) and adding a new Chapter 6 (Measure U Citizens’ Oversight Committee) to Title 2 (Boards and Commissions) thereby codifying the Measure U Citizens’ oversight committee established by Resolution No. 23-1207 pursuant to Ordinance No. 22-0363, a Transaction and Use Tax Ordinance…………………………………………………………………25 e. For second reading Adopt by title only Ordinance No. 23-0365 amending Chapter 7 (Pedicycle Rentals) of Title 4 (Business Regulations) of the Solvang Municipal Code regarding pedicycle permits and making a determination of exemption under the California Environmental Quality Act. ………………………………………………………………………………………………………31
f. Adopt Resolution No. 23-1213 a Resolution of the City Council of the City of Solvang, California, declaring Stage One Drought conditions………………………………….…………………………37 g. Approve Cooperative Agreement with the Santa Ynez Valley Senior Advisory Council dba Solvang Senior Center for use of Veteran’s Hall during Construction of new Senior Center facility……………………………………………………………………………………………………42
5. PUBLIC HEARINGS
a. Public Hearing to consider Adopting Resolution No. 23-1212 Approving the FY 2023-24 List of Projects to be funded by the SB 1 Road Repair and Accountability Act……………46
6. DISCUSSION ITEMS
a.Discussion and possible action to approve City Manager Contract………………………..…50 b. Discussion and possible action to Adopt Resolution No. 23-1214 adopting the 2023 City of Solvang Annex for Identifying Risk Assessment and Mitigation Strategies and integrating by reference into the Safety Element of the General Plan and approving the Santa Barbara County Multi-Jurisdictional Hazard Mitigation Plan………………………….…........................69 c. Discussion and possible action regarding the Tourism Advisory Committee and the Marketing and Events Manager position to provide direction to Staff…………………….137 d. Discussion and Possible action to Approve the purchase the Real Property located at 410 Second Street for Santa Ynez Valley Transit (SYVT) office use and future City uses…..150
7. AB1234 REPORT OUT AND COUNCIL CLOSING COMMENTS
8. ADJOURNMENT
AFFIDAVIT OF POSTING
I, Annamarie Porter, City Clerk for the City of Solvang, California, DO HEREBY CERTIFY under penalty of perjury under the laws of the State of California, that the foregoing revised notice was posted at the City of Solvang City Hall bulletin board at 1644 Oak Street, Solvang, CA and on the City of Solvang website not less than 72 hours prior to the meeting, per Government Code 54954.2.
Dated this 5th day of April 2023
3 4
5 6
7 8
9 10
Month Visitors
October 6,548
November 7,546
December 10,798
January 5,302
February 5,746
March 6,412
April 9,301
May 7,834
June 8,017
July 10,064
Total Visitors 77,568
11 Month Total Visitors Highest Day
July 10,064 Saturday 7/30 446
August 8,096 Sunday 8/21 361
September 6,701 Saturday 9/3 480
October 7,096 Saturday 10/22 324
November 7,209 Saturday 11/26 696
December 13,881 Monday 12/26 1,024
January 5,613 Saturday 1/7 416
February 5,826 Saturday 2/23 514
March 5,970 Saturday 3/23 413
April
May
June
12 Meeting Date Agenda Item Agenda Dept
24-Apr CCCE Annual Presentation Presentation City Manager Quarterly Financial Reports Discussion Administration
Monthly Stipend for DRC members Resolution Consent Planning Outdoor Smoking in the TRC Zone Discussion Planning
Mintier Harnish General Plan Consultants Contract
Amendment Consent
Public Works /
Plannning
TAC update
2022 Fire Code Adoption Planning
8-May Solvang Skytt Mesa LLMD Annual Assessment Public Hearing Public Works 22-May June as Pride Month Proclamation Clerk
12-Jun Juneteenth Day 2023 Proclamation Clerk
26-Jun Annual Contract Renewals Various
Teamsters Union Local 986 2023-24 MOU City Manager
Future Meetings Outdoor Dining Policy Discussion Direction Measure U Oversight Committee Appointment Discussion City Clerk Residences as a primary use in the TRC Zone Discussion Planning General Plan Planning
Finance Department reorganization Discussion Administration Grant Funding Applications review Discussion Administration Janitorial Services Discussion Public Works
Annual Creek Inspections Discussion Public Works
Homeless encampment solutions Discussion City Manager
Street Lightpole Banner Policy Review Discussion Administration Dude Solutions / Brightly Consent Public Works
Ring Central Master Services Agreement Consent City Manager Scramble Crosswalk Discussion Public Works
RFQ Interim Financing WWTP Administration Discussion Administration City Council protocols Discussion City Manager
Meeting Date Agenda Item Agenda Action
N/A
Agenda Item Agenda Action
January Comprehensive Annual Financial Report Discussion Administration January Brown Act Training City Attorney
February Measure A 5-Year Local Program of Projects Public Hearing Public Works February Mid-Year Budget Adjustments Administration
February (even
years) Council Budget Goal Setting Public WorkshopCity Manager March Housing Element and LEAP Grant Annual Report Public Hearing Approve March SB1 RMRA project List Public Hearing Public Works March Investment Policy Annual Review Discussion Administration March Solvang Skytt Mesa LLMD Annual Assessment Public Hearing Public Works March FTA 5311 Grant Agreement Consent Approve
March TDA Grant Funding Consent Approve
May Preliminary Budget Administration
Oct/Jan/April/July Quarterly Financial Reports Discussion Administration June Two-Year Financial Plan Development or Supplemental Budget adoption Discussion Administration
June Capital Improvement Program Discussion Public Works June/July Amend Appropriation Limit Public Hearing Adopt July AB 1600 Report Discussion Approve
November Stormwater Management Program Annual Report Consent Public Works December Appointment of Mayor pro tem Discussion City Clerk December Council selection of representatives to Committees and Agencies Discussion City Clerk
December ( even
years) Appointment to Boards, Commissions, Committees Discussion City Clerk Council Requested Agenda Items
Annual Reports
CITY COUNCIL ADVANCE CALENDAR
13 March 17, 2023
Friday 3:00 p.m.
3:00 PM CITY COUNCIL SPECIAL CLOSED SESSION
CALL TO ORDER
Mayor Infanti called the meeting to order at 2:57 p.m. in the Veterans Memorial Hall, Small Hall, 1745 Mission Drive, Solvang, California.
ROLL CALL
Present: Mayor Mark Infanti, Mayor pro tem Elizabeth Orona; Councilmembers David Brown, Robert Clarke, Claudia Orona
Staff: Interim City Manager Bradley Vidro, City Clerk Annamarie Porter
PLEDGE OF ALLEGIANCE
Councilmember Clarke led in the Salute to the Flag.
1. PUBLIC COMMUNICATIONS ON CLOSED SESSION
Denise El Amin.
2. RECESS TO CLOSED SESSION – 3:04 p.m.
a. PUBLIC EMPLOYEE APPOINTMENT - pursuant to Gov. Code §54957(b)(1) Title:
City Manager
RECONVENE TO OPEN SESSION – 3:23 p.m.
3. ANNOUNCEMENT OF CLOSED SESSION ACTIONS
Interim City Manager Vidro announced that there was no reportable action.
4. ADJOURNMENT
Adjourned at 3:23 p.m.
Respectfully submitted:
Annamarie Porter, City Clerk
MINUTES
SOLVANG CITY COUNCIL
SPECIAL CLOSED SESSION
Agenda Item: 4.b
14 3/29/2023 7:07:37 PM Page 1 of 10
Expense Approval Report
City of Solvang By Segment (Select Below)
Payment Dates 3/1/2023 - 3/31/2023
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Sunrise Security, LLC 1538 03/15/2023 Security Services- Vets Hall 100-16002 576.00 Samantha Youngblutt INV0010897 02/28/2023 Veteran Memorial Reservation … 100-16002 203.00 Diego Gutierrez INV0010898 02/25/2023 Veterans Memorial Reservation…100-16002 600.00 Buddy Weaver INV0010907 03/03/2023 Veteran's Hall Rental Refund 100-16002 700.00 Club Hijos Ausentes Los Vergara…INV0010931 03/11/2023 Refund- Rental Deposit 100-16002 1,034.00 Karen Wimmel INV0010944 03/18/2023 Sunny Fields Park Refund 100-16002 100.00 Pers INV0010942 03/21/2023 Admin fee AGuynn 100-20019 2.29 Debbie Goldsmith INV0010943 03/21/2023 Canceled Reservation 100-20036 280.00 Platinum Plus for Business dba … 3831 02/11/2023 03/10/2023 Billing- February 11,2023 - Mar… 100-20037 4,811.06 Julia Tipolt Insurance & Financia…INV0010895 03/03/2023 Transit Office Lease/ Security D… 502-15002 3,197.00 11,503.35
Department: 1000 - Council
Internal Revenue Service INV0010952 03/24/2023 Q3 2021 Payment 100-1000-100-51002 14.58 League of California Cities INV-02469 02/15/2023 Membership Dues 100-1000-100-52002 200.00 Column Software PBC 8BC38120-0046 03/02/2023 Printing & Publishing 100-1000-100-57015 72.90 Column Software PBC 8BC38120-0047 03/02/2023 Printing & Publishing 100-1000-100-57015 76.00 Column Software PBC 8BC38120-0048 03/02/2023 Printing & Publishing 100-1000-100-57015 66.69 Column Software PBC 8BC38120-0049 03/16/2023 Printing & Publishing 100-1000-100-57015 82.20 Maria Shafer 2023-003 SOLV 02/09/2023 Preparation of minutes- City Co… 100-1000-100-57016 340.00 Maria Shafer 2023-004 SOLV 02/09/2023 Prepation of minutes- TAC 100-1000-100-57016 212.50 Maria Shafer 2023-007 SOLV 02/28/2023 Preparation of Minutes -DRC 100-1000-100-57016 276.25 Maria Shafer 2023-008 SOLV 03/07/2023 Preparation of minutes - City C… 100-1000-100-57016 255.00 Maria Shafer 2023-009 SOLV 03/08/2023 Preparation of minutes- TAC 100-1000-100-57016 191.25 Maria Shafer 2023-011 SOLV 03/14/2023 Prepation of minutes- City Coun…100-1000-100-57016 212.50 Maria Shafer 2023-012 SOLV 03/16/2023 Preparation of minutes- TAC 100-1000-100-57016 85.00 Maria Shafer 2023-013 SOLV 03/20/2023 Preperation of Minutes - DRC 100-1000-100-57016 148.75 Petty Cash INV0010930 03/10/2023 Postage 100-1000-100-58001 100.00 Islay Events 1137 02/27/2023 Audio/Video-City Council/TAC … 100-1000-100-63002 1,870.00 County of Santa Barbara COS 01252023 01/25/2023 Mental Health Assessment Serv…100-1000-130-56004 2,568.38 Santa Barbara Co Sheriff Dept 1718 03/07/2023 Contracted Law Enforcement -… 100-1000-130-56006 193,009.00 S.B.C. Public Health Dept. FY22-23 Q2 02/22/2023 Animal Shelter and Field Services 100-1000-130-56011 11,955.00 Department 1000 - Council Total: 211,736.00
Department: 1100 - Administration
Advantage Group, The 154219 02/28/2023 Admin Flex Fee-February 100-1100-105-51005 171.40 Advantage Group, The INV0010939 03/21/2023 Retirement Health 100-1100-105-51005 6,540.52 Santa Ynez Valley Hardware INV0010906 02/28/2023 Monthly Billing - February 100-1100-120-43021 -19.99 Internal Revenue Service INV0010952 03/24/2023 Q3 2021 Payment 100-1100-120-51002 381.63 John Balcorta INV0010179 06/30/2022 Employee Screening- JBalcorta 100-1100-120-51010 33.00 Ralph Andersen & Associates INV-04177 03/03/2023 Recruitment- City Manager 100-1100-120-51011 8,250.00 Staples Advantage 3531592237 02/25/2023 Office Supplies 100-1100-120-52003 279.44 Staples Advantage 3533345067 03/14/2023 Supplies- Admin 100-1100-120-52003 32.31 Staples Advantage 3533345069 03/14/2023 Supplies- Admin 100-1100-120-52003 79.19 Viking Press 3951CK 02/23/2023 Laser Checks 100-1100-120-52003 983.41 Hankering Corporation, The 86222 02/28/2023 Name Plates 100-1100-120-52003 19.55 Hankering Corporation, The 86338 03/15/2023 Name Plates 100-1100-120-52003 48.28 Hankering Corporation, The 86402 03/15/2023 Business Cards 100-1100-120-52003 148.62 Petty Cash INV0010930 03/10/2023 Postage 100-1100-120-52008 0.70 Petty Cash INV0010930 03/10/2023 Postage 100-1100-120-52008 2.80 Exclusive Alarm Services 012117 03/05/2023 Monitoring Security- City Hall 100-1100-120-54002 186.00 Exclusive Alarm Services 012119 03/05/2023 Monitoring Security-Generator 100-1100-120-54002 150.00 Exclusive Alarm Services 012120 03/05/2023 Monitoring Security-Maintenan…100-1100-120-54002 150.00 Exclusive Alarm Services 012121 03/05/2023 Monitoring Security-Water Dep… 100-1100-120-54002 150.00 Quadient Leasing USA, Inc. N9841496 03/21/2023 Lease Payments 100-1100-120-57011 160.65 Total Compensation Systems Inc 11496 02/27/2023 GASB 75 Full Valuation 100-1100-120-57016 1,800.00 Agenda Item 4.c
15 Expense Approval Report Payment Dates: 3/1/2023 - 3/31/2023 3/29/2023 7:07:37 PM Page 2 of 10
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Central Courier LLC 52968 03/02/2023 Daily Bank Deposits- 03/01/202…100-1100-120-57016 677.75 Robert Half International, Inc. 61592513 02/17/2023 P. Wynne Week Ending 2/17/2… 100-1100-120-57052 1,416.80 Robert Half International, Inc. 61618882 02/28/2023 P. Wynne Week Ending 2/24/2… 100-1100-120-57052 1,115.73 Robert Half International, Inc. 61654261 03/07/2023 P.Wynne Week Ending 3/3/23 100-1100-120-57052 1,133.44 Robert Half International, Inc. 61691078 03/14/2023 PWynne- Week Ending 3/10/20… 100-1100-120-57052 1,416.80 Satcom Global FZE AS03230761 03/01/2023 EOC Phone 100-1100-120-60006 42.75 Pers INV0010942 03/21/2023 mis over/under 100-1100-120-71009 -0.11 ZWorld GIS 2023-0220 03/01/2023 Annual GIS Services 100-1100-121-57064 1,634.79 Adobe Systems Incorporated 2399753747 03/09/2023 Acrobat Pro 100-1100-121-57064 122.25 CivicPlus 256889 05/15/2023 Annual Renewal 100-1100-121-57064 2,500.00 Lanspeed 55385 03/01/2023 Monthly Barracuda 100-1100-121-57064 155.94 Lanspeed 55386 03/01/2023 Monthly Billing March 100-1100-121-57064 3,735.17 Comcast 5898 02/28/2023 02/28/2023 T-1 line 100-1100-121-57064 84.76 Level 3 Communications, LLC 632886217 03/17/2023 T-1 line 100-1100-121-57064 2,235.89 Comcast 9241 02/20/2023 02/20/2023 Acct # 8155 70 005 0009241 100-1100-121-57064 13.27 Verizon Wireless Services, LLC 9928100306 02/19/2023 Wireless Billing 100-1100-121-57064 531.57 RingCentral, Inc. CD_000554744 03/15/2023 Subscription Fee- SIM 100-1100-121-57064 1,073.52 Department 1100 - Administration Total: 37,437.83
Department: 1200 - Planning & Building
Internal Revenue Service INV0010952 03/24/2023 Q3 2021 Payment 100-1200-200-51002 120.44 Staples Advantage 3532394286 03/04/2023 Supplies 100-1200-200-52003 18.58 Staples Advantage 3532394287 03/04/2023 Supplies 100-1200-200-52003 107.74 Staples Advantage 3532862583 03/11/2023 Office Suplies 100-1200-200-52003 -107.74 Staples Advantage 3533345065 03/15/2023 Supplies- Planning 100-1200-200-52003 200.48 Quadient Leasing USA, Inc. N9841496 03/21/2023 Lease Payments 100-1200-200-57011 51.93 Urban Planning Concepts, Inc. 10979 03/07/2023 Urban Planning Concepts 100-1200-200-57016 6,300.00 Urban Planning Concepts, Inc. 10980 03/07/2023 Urban Planning Concepts 100-1200-200-57016 1,900.00 Eddie Hsueh 29 03/04/2023 Eddie Hsueh Code Enforcement 100-1200-201-57063 1,397.50 Jennifer Calbillo INV0010901 02/19/2023 Reimbursement of expenses 100-1200-201-57063 7.21 Jennifer Calbillo INV0010902 02/18/2023 Reimbursement of expenses 100-1200-201-57063 4.78 Jennifer Calbillo INV0010909 03/01/2023 Employment Expenses 100-1200-201-57063 137.85 Quadient Leasing USA, Inc. N9841496 03/21/2023 Lease Payments 100-1200-210-57011 21.91 Department 1200 - Planning & Building Total: 10,160.68
Department: 1300 - Parks and Recreation
Internal Revenue Service INV0010952 03/24/2023 Q3 2021 Payment 100-1300-350-51002 70.29 Shana DeLeon INV0010903 02/13/2023 Social media postings of rec acti…100-1300-350-57001 337.50 Shana DeLeon INV0010904 02/28/2023 Social media postings of rec acti…100-1300-350-57001 382.50 Quadient Leasing USA, Inc. N9841496 03/21/2023 Lease Payments 100-1300-350-57011 52.74 Valley Fresh Market, LLC 02-439771 02/21/2023 Recreation Programs - Fairy Gar…100-1300-365-52005 8.47 Petty Cash INV0010899 03/01/2023 Live Scan 100-1300-365-52005 30.00 Department of Justice INV0010900 02/23/2023 Testing C. Millner 100-1300-365-52005 32.00 Christophe Millner INV0010934 03/13/2023 Recreation Program- Kung Fu 100-1300-365-52005 570.50 Christophe Millner INV0010935 03/13/2023 Recreation Program- Tai Chi 100-1300-370-52005 91.00 Frederick Paul Lageman INV0010932 03/14/2023 Recreation - Refund 100-1300-375-52005 98.48 Department 1300 - Parks and Recreation Total: 1,673.48
Department: 1400 - Tourism
Visit the Santa Ynez Valley INV0010933 03/13/2023 SYVTBID- January (Collected in … 100-1400-400-43020 -622.62 Internal Revenue Service INV0010952 03/24/2023 Q3 2021 Payment 100-1400-400-51002 44.52 Solvang Hygge Huset LLC 1009 03/02/2023 Visitors Center 100-1400-400-59010 9,702.20 Visit the Santa Ynez Valley INV0010933 03/13/2023 SYVTBID- January (Collected in … 700-1400-400-59016 30,508.38 Visit the Santa Ynez Valley INV0010933 03/13/2023 SYVTBID- January (Collected in … 700-1400-400-61003 622.62 Department 1400 - Tourism Total: 40,255.10
Department: 1600 - Public Works/Engineering
Internal Revenue Service INV0010952 03/24/2023 Q3 2021 Payment 100-1600-300-51002 52.85 Farm Supply Co 62487 03/02/2023 Safety Gear 100-1600-300-51014 344.78 Jim's Service Center INV0010905 03/01/2023 Fuel- February 100-1600-300-52015 44.33 Jim's Service Center INV0010905 03/01/2023 Fuel- February 100-1600-300-52015 229.34 Jim's Service Center INV0010905 03/01/2023 Fuel- February 100-1600-300-52015 26.33 Jim's Service Center INV0010905 03/01/2023 Fuel- February 100-1600-300-52015 272.50 16 Expense Approval Report Payment Dates: 3/1/2023 - 3/31/2023 3/29/2023 7:07:37 PM Page 3 of 10
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Jim's Service Center INV0010905 03/01/2023 Fuel- February 100-1600-300-52015 79.36 Advanced Automotive Solutions…35509 03/08/2023 Vehicle Repairs & Maintenance 100-1600-300-53008 15.21 Quadient Leasing USA, Inc. N9841496 03/21/2023 Lease Payments 100-1600-300-57011 68.96 Aramark Uniform Service 5020227857 03/01/2023 Supplies - Mats & Towels 100-1600-310-52003 51.25 Valley Fresh Market, LLC 02-441352 02/23/2023 Repairs & Maintenance -HCA 100-1600-310-53003 60.83 JV Outdoor Power Equipment 16137 02/10/2023 Repairs & Maintenance 100-1600-310-53003 101.21 Nielsen Building Material 88644 03/15/2023 Repairs & Maintenance- HCA 100-1600-310-53003 195.51 Valley Shield Termite and Pest … 16517 03/09/2023 Pest Management- HCA 100-1600-310-57057 100.00 Valley Shield Termite and Pest … 16518 03/20/2023 Pest Control HCA 100-1600-310-57057 100.00 Valley Shield Termite and Pest … 16634 03/20/2023 Pest Control HCA 100-1600-310-57057 59.00 Valley Shield Termite and Pest … 16694 03/20/2023 Pest Management HCA 100-1600-310-57057 80.00 Procare Janitorial Supply, Inc 159605 02/24/2023 Janitorial Supplies for Solvng Pa…100-1600-320-52003 444.64 Procare Janitorial Supply, Inc 159606 02/24/2023 Janitorial Supplies for Solvng Pa…100-1600-320-52003 124.47 Procare Janitorial Supply, Inc 159773 03/03/2023 Janitorial Supplies for Solvng Pa…100-1600-320-52003 434.53 Procare Janitorial Supply, Inc 160132 03/14/2023 Janitorial Supplies for Solvng Pa…100-1600-320-52003 271.15 Santa Ynez Valley Hardware INV0010906 02/28/2023 Monthly Billing - February 100-1600-320-53003 30.52 Santa Ynez Valley Hardware INV0010906 02/28/2023 Monthly Billing - February 100-1600-320-53003 5.15 Procare Janitorial Supply, Inc 159610 02/24/2023 Janitorial Supplies for Sunny Fie…100-1600-330-52003 376.63 Procare Janitorial Supply, Inc 159612 02/24/2023 Janitorial Supplies for Sunny Fie…100-1600-330-52003 391.11 Procare Janitorial Supply, Inc 159613 02/24/2023 Janitorial Supplies for Sunny Fie…100-1600-330-52003 248.95 Procare Janitorial Supply, Inc 159777 03/03/2023 Janitorial Supplies for Sunny Fie…100-1600-330-52003 408.92 Procare Janitorial Supply, Inc 160134 03/14/2023 Supplies- SFP 100-1600-330-52003 188.56 Aramark Uniform Service 5020227857 03/01/2023 Supplies - Mats & Towels 100-1600-330-52003 51.26 SiteOne Landscaping Supply, LLC 127693757-001 03/17/2023 Concrete Sand 100-1600-330-53003 161.25 S.Y.R.W.C.D. ID #1 0001 2/27/23 02/27/2023 900 Alamo Pintado Rd. 100-1600-330-55002 326.11 Valley Shield Termite and Pest … 16137 02/22/2023 Weekly Pest Control - SFP 100-1600-330-57057 100.00 Valley Shield Termite and Pest … 16145 02/22/2023 Quarterly Pest Control - SFP 100-1600-330-57057 85.00 Valley Shield Termite and Pest … 16519 03/02/2023 Pest Mangement - SF 100-1600-330-57057 100.00 Valley Shield Termite and Pest … 16520 03/09/2023 Pest Management- SFP 100-1600-330-57057 100.00 Valley Shield Termite and Pest … 16521 03/16/2023 Pest Management- SFP 100-1600-330-57057 100.00 A-OK Power Equipment 702253 03/22/2023 Supplies 100-1600-340-53003 148.66 Inner Nature 15228 02/28/2023 Maintenance of Plantings in the…100-1600-340-57029 3,500.00 Rafael Ruiz Janitor Service 2124 02/27/2023 Custodial - Restrooms 100-1600-400-57005 1,200.00 Rafael Ruiz Janitor Service 2125 02/27/2023 Custodial - Restrooms 100-1600-400-57005 1,280.00 Rafael Ruiz Janitor Service 2126 02/27/2023 Custodial - Restrooms 100-1600-400-57005 1,384.00 Rafael Ruiz Janitor Service 2127 02/27/2023 Custodial - Restrooms 100-1600-400-57005 3,368.00 Rafael Ruiz Janitor Service 2132 03/13/2023 Custodial- Restrooms 100-1600-400-57005 1,200.00 Rafael Ruiz Janitor Service 2133 03/13/2023 Custodial- Restrooms 100-1600-400-57005 1,280.00 Rafael Ruiz Janitor Service 2134 03/13/2023 Custodial- Restrooms 100-1600-400-57005 1,384.00 Rafael Ruiz Janitor Service 2135 03/13/2023 Custodial- Restrooms 100-1600-400-57005 3,368.00 Rafael Ruiz Janitor Service 2136 03/20/2023 Custodial Service 100-1600-400-57005 1,384.00 Rafael Ruiz Janitor Service 2137 03/20/2023 Custodian Services 100-1600-400-57005 1,280.00 Rafael Ruiz Janitor Service 2138 03/20/2023 Custodial Services 100-1600-400-57005 1,200.00 SP Maintenance Services, Inc 87685 03/01/2023 Street Sweeping and Sidewalk C…100-1600-400-57018 1,465.12 Internal Revenue Service INV0010952 03/24/2023 Q3 2021 Payment 100-1600-600-51002 20.46 Advanced Automotive Solutions…35509 03/08/2023 Vehicle Repairs & Maintenance 100-1600-600-53008 15.21 Quadient Leasing USA, Inc. N9841496 03/21/2023 Lease Payments 100-1600-600-57011 20.28 Cole Phillips 116 02/13/2023 Engineering Intern Services 100-1600-600-57016 552.50 Cole Phillips 117 03/10/2023 Engineering Intern Services 100-1600-600-57016 697.00 Internal Revenue Service INV0010952 03/24/2023 Q3 2021 Payment 100-1600-605-51002 53.06 Alfredo Trejo INV0010936 03/20/2023 Education/Conference 100-1600-605-51012 146.00 John Balcorta INV0010937 03/20/2023 Education/Conference 100-1600-605-51012 146.00 Advanced Automotive Solutions…35509 03/08/2023 Vehicle Repairs & Maintenance 100-1600-605-53008 15.21 Quadient Leasing USA, Inc. N9841496 03/21/2023 Lease Payments 100-1600-605-57011 38.13 Procare Janitorial Supply, Inc 160130 03/15/2023 Janitorial Supplies for the Vets … 100-1600-610-52003 94.28 Aramark Uniform Service 5020227857 03/01/2023 Supplies - Mats & Towels 100-1600-610-52003 51.25 Nielsen Building Material 85349 02/23/2023 Repairs & Maintenance 100-1600-610-53003 25.84 Santa Ynez Valley Hardware INV0010906 02/28/2023 Monthly Billing - February 100-1600-610-53003 324.47 Santa Ynez Valley Hardware INV0010906 02/28/2023 Monthly Billing - February 100-1600-610-53003 162.97 Southern California Gas Compa… 2500 02/22/2023 02/28/2023 Acct # 194 215 2500 7 100-1600-610-55001 941.86 17 Expense Approval Report Payment Dates: 3/1/2023 - 3/31/2023 3/29/2023 7:07:37 PM Page 4 of 10
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Comcast 8155 02/05/2023 02/05/2023 Acct # 8155 70 005 0228155 100-1600-610-55001 86.06 Comcast 8155 03/05/2023 03/05/2023 Acct # 8155 70 005 0228155 100-1600-610-55001 229.81 Valley Shield Termite and Pest … 16524 03/09/2023 Pest Management- Vets Hall 100-1600-610-57057 100.00 Valley Shield Termite and Pest … 16525 03/20/2023 Pest Management - Vet's Hall 100-1600-610-57057 100.00 Valley Shield Termite and Pest … 16648 03/20/2023 Pest Management - Vet's Hall 100-1600-610-57057 100.00 Aramark Uniform Service 5020227857 03/01/2023 Supplies - Mats & Towels 100-1600-620-52003 51.25 D.L. Electric Inc. 23-266 03/09/2023 Repairs & Maintenance- City Hall 100-1600-620-53003 213.24 Southern California Gas Compa… 9500 02/17/2023 02/17/2023 Acct # 098 214 9500 0 100-1600-620-55001 1,677.32 Southern California Gas Compa… 9500 03/21/2023 03/21/2023 Acct # 098 214 9500 0 100-1600-620-55001 890.77 Aramark Uniform Service 5020227857 03/01/2023 Supplies - Mats & Towels 100-1600-630-52003 51.25 Valley Shield Termite and Pest … 16131 02/24/2023 Monthly Pest Control 100-1600-630-53003 75.00 Santa Ynez Valley Hardware INV0010906 02/28/2023 Monthly Billing - February 100-1600-630-53003 41.55 Santa Ynez Valley Hardware INV0010906 02/28/2023 Monthly Billing - February 100-1600-630-53003 101.93 Southern California Gas Compa… 9410 02/17/2023 02/17/2023 Acct # 188 514 9410 6 100-1600-630-55001 843.19 Southern California Gas Compa… 9410 03/21/2023 03/21/2023 Acct # 188 514 9410 6 100-1600-630-55001 525.31 Procare Janitorial Supply, Inc 159603 02/24/2023 Janitorial Supplies for the Restr… 100-1600-670-52003 445.16 Procare Janitorial Supply, Inc 159604 02/24/2023 Janitorial Supplies for the Restr… 100-1600-670-52003 124.47 Procare Janitorial Supply, Inc 159771 03/03/2023 Janitorial Supplies for the Restr… 100-1600-670-52003 443.80 Procare Janitorial Supply, Inc 159774 03/03/2023 Janitorial Supplies for the Restr… 100-1600-670-52003 66.96 Procare Janitorial Supply, Inc 160131 03/14/2023 Janitorial Supplies for the Restr… 100-1600-670-52003 313.23 Aramark Uniform Service 5020227838 03/01/2023 Supplies - RR#1 100-1600-670-52003 261.88 Procare Janitorial Supply, Inc 159607 02/24/2023 Supplies RR3 100-1600-680-52003 445.16 Procare Janitorial Supply, Inc 159608 02/24/2023 Janitorial Supplies for the Restr… 100-1600-680-52003 124.47 Procare Janitorial Supply, Inc 159775 03/03/2023 Janitorial Supplies for the Restr… 100-1600-680-52003 443.80 Procare Janitorial Supply, Inc 159776 03/03/2023 Janitorial Supplies for the Restr… 100-1600-680-52003 66.96 Procare Janitorial Supply, Inc 160133 03/14/2023 Supplies- RR#3 100-1600-680-52003 188.56 Aramark Uniform Service 5020227847 03/01/2023 Supplies - RR#3 100-1600-680-52003 299.52 Internal Revenue Service INV0010952 03/24/2023 Q3 2021 Payment 100-1600-690-51002 98.71 SiteOne Landscaping Supply, LLC 12782645-001 03/22/2023 Maintenance Supplies 100-1600-690-51014 92.16 Jim's Service Center INV0010905 03/01/2023 Fuel- February 100-1600-690-52015 72.62 Jim's Service Center INV0010905 03/01/2023 Fuel- February 100-1600-690-52015 99.12 Jim's Service Center INV0010905 03/01/2023 Fuel- February 100-1600-690-52015 104.25 Jim's Service Center INV0010905 03/01/2023 Fuel- February 100-1600-690-52015 26.33 Statewide Traffic Safety and Sig… 03022020 02/23/2023 FEMA Alisal Road 100-1600-690-53003 1,400.00 Statewide Traffic Safety and Sig… 03022063 03/09/2023 Pot holes repairs 100-1600-690-53003 2,083.20 Statewide Traffic Safety and Sig… 03022102 03/20/2023 Message Board 100-1600-690-53003 1,400.00 SiteOne Landscaping Supply, LLC 127058070-001 02/22/2023 Bulk Concrete Sand 100-1600-690-53003 107.50 SiteOne Landscaping Supply, LLC 127446529-001 03/08/2023 Repairs & Maintenance- Roads 100-1600-690-53003 107.50 SiteOne Landscaping Supply, LLC 127744863-001 03/20/2023 Adjustable Rotor 100-1600-690-53003 151.87 Farm Supply Co 62588 03/08/2023 Repairs & Maintenance- Roads 100-1600-690-53003 141.97 Farm Supply Co 62601 03/09/2023 Repairs & Maintenance- Roads 100-1600-690-53003 93.71 Farm Supply Co 62720 03/17/2023 Repairs & Maintenance- SFP 100-1600-690-53003 474.08 MNS Engineers, Inc. 82468 02/21/2023 MNS Engineers Emergency Cont…100-1600-690-53003 3,280.00 MNS Engineers, Inc. 82559 03/14/2023 MNS Engineers Emergency Cont…100-1600-690-53003 45,756.95 Nielsen Building Material 87586 03/08/2023 Repairs & Maintenance- Roads 100-1600-690-53003 64.49 Nielsen Building Material 88270 03/13/2023 Repairs & Maintenane- Roads 100-1600-690-53003 53.86 Santa Ynez Valley Hardware INV0010906 02/28/2023 Monthly Billing - February 100-1600-690-53003 176.19 California Concrete Grinding, LLC SOl-0223-02 02/24/2023 Concrete Grinding 100-1600-690-53003 195.65 Farm Supply Co 62595 03/09/2023 Highway Entrance Signs 100-1600-690-53007 72.19 Advanced Automotive Solutions…35509 03/08/2023 Vehicle Repairs & Maintenance 100-1600-690-53008 15.21 Quadient Leasing USA, Inc. N9841496 03/21/2023 Lease Payments 100-1600-690-57011 77.08 California Concrete Grinding, LLC SOl-0223-02 02/24/2023 Concrete Grinding 100-1600-690-57019 1,304.35 Internal Revenue Service INV0010952 03/24/2023 Q3 2021 Payment 100-1600-700-51002 34.10 Quinn Rental Services 22173501 07/25/2022 Lift Rental 100-1600-700-52012 1,727.68 Quinn Rental Services 23093601 10/30/2022 Lift Rental 100-1600-700-52012 3,611.59 Quinn Rental Services 23093602 12/19/2022 Lift Rental 100-1600-700-52012 3,611.59 Quinn Rental Services 23093603 12/25/2022 Tree Lights 100-1600-700-52012 3,611.59 Quinn Rental Services 230936031 02/10/2023 Credit Memo 100-1600-700-52012 -836.01 Quinn Rental Services 23093604 12/30/2022 Lift Rental 100-1600-700-52012 1,203.87 Quinn Rental Services 230936041 02/10/2023 Credit Memo 100-1600-700-52012 -1,203.87 18 Expense Approval Report Payment Dates: 3/1/2023 - 3/31/2023 3/29/2023 7:07:37 PM Page 5 of 10
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Quinn Rental Services R29103055020 08/01/2022 Lift Rental 100-1600-700-52012 718.32 Advanced Automotive Solutions…35509 03/08/2023 Vehicle Repairs & Maintenance 100-1600-700-53008 15.21 Quadient Leasing USA, Inc. N9841496 03/21/2023 Lease Payments 100-1600-700-57011 16.23 Internal Revenue Service INV0010952 03/24/2023 Q3 2021 Payment 100-1600-720-51002 33.70 Quadient Leasing USA, Inc. N9841496 03/21/2023 Lease Payments 100-1600-720-57011 27.57 MNS Engineers, Inc. 82480 03/06/2023 SWMP Professional Services 100-1600-720-57016 6,581.71 SP Maintenance Services, Inc 87685 03/01/2023 Street Sweeping and Sidewalk C…100-1600-720-57022 2,344.18 Underground Service Alert of S… 220230694 03/01/2023 36 New Tickets 100-1600-720-57028 66.33 Underground Service Alert of S… 22-2303182 03/01/2023 State Fees 100-1600-720-57028 12.12 DKS Associates 0084593 02/23/2023 Active Trnsportation Plan 300-1600-600-70105 14,962.50 Roadline Products, Inc. 18401 02/27/2023 Paint Machine 300-1600-600-70105 6,000.00 Earth Systems Pacific 837551 12/19/2022 Concrete Testing Parking Lot 5 300-1600-600-70105 1,125.00 Earth Systems Pacific 838141 01/17/2023 Concrete Testing Parking Lot 5 300-1600-600-70105 325.00 Cannon Associates 83856 03/09/2023 Lot 4 & 5 EV Charging Station D… 300-1600-600-70105 6,323.00 Department 1600 - Public Works/Engineering Total: 148,647.06 Department: 3500 - Solvang Mesa LLD
BrightView Landscape Services 8267650 02/28/2023 Landscape Maintenance FY 22/… 205-3500-804-53005 7,167.00 Department 3500 - Solvang Mesa LLD Total: 7,167.00
Department: 5000 - Transit
Roadrunner Management Servi… 6757 03/01/2023 Farebox 502-5000-850-35021 -3,764.31 Roadrunner Management Servi… 6758 03/01/2023 Fuel Reimbursement - February 502-5000-850-52015 7,629.18 Roadrunner Management Servi… 6757 03/01/2023 Comcast 502-5000-850-55003 105.00 City of Lompoc Finance Dept. 11260 03/09/2023 City of Lompoc Transit Services 502-5000-850-56003 1,666.66 Roadrunner Management Servi… 6757 03/01/2023 Roadrunner Annual Contract 502-5000-850-56010 52,228.16 Moore & Associates, Inc. 23 4933 03/08/2023 SYVT Marketing 502-5000-850-57001 993.75 Julia Tipolt Insurance & Financia…INV0010895 03/03/2023 Transit Office Lease/ Security D… 502-5000-850-57011 780.36 Julia Tipolt Insurance & Financia…INV0010895 03/03/2023 Transit Office Lease/ Security D… 502-5000-850-57011 1,643.82 Julia Tipolt Insurance & Financia…INV0010949 04/01/2023 Rent for Transit 502-5000-850-57011 2,797.13 Hamner, Jewell & Associates 202239 12/16/2022 Profesional Real Estate Assistan…502-5000-850-57016 131.25 Hamner, Jewell & Associates 202418 02/23/2023 Profesional Real Estate Assistan…502-5000-850-57016 7,066.50 Hamner, Jewell & Associates 202451 03/10/2023 Profesional Real Estate Assistan…502-5000-850-57016 1,406.25 Moore & Associates, Inc. 23 4934 03/08/2023 SYVT Profesional Services 502-5000-850-57016 3,035.70 Moore & Associates, Inc. 234937 03/10/2023 Title VI Plan 502-5000-850-57026 6,500.00 Department 5000 - Transit Total: 82,219.45
Department: 5100 - Water
Advantage Group, The 154219 02/28/2023 Admin Flex Fee-February 500-5100-105-51005 13.55 Advantage Group, The INV0010939 03/21/2023 Retirement Health 500-5100-105-51005 516.12 Internal Revenue Service INV0010952 03/24/2023 Q3 2021 Payment 500-5100-501-51002 219.85 Andrew Guynn INV0010910 02/27/2023 License Renewal Reimbursement 500-5100-501-51012 60.00 Andrew Guynn INV0010911 02/27/2023 Exam Application Reimburseme…500-5100-501-51012 100.00 ReadyRefresh by Nestle 03B6702214026 02/28/2023 Supplies- Water 500-5100-501-52003 19.40 All Around Landscape Supply 127066783-001 02/22/2023 Supplies 500-5100-501-52003 203.16 USA Blue Book 282761 02/28/2023 New Traffic Mast and signs 500-5100-501-52003 1,200.00 USA Blue Book 282761 02/28/2023 Traffic Barricade 500-5100-501-52003 82.73 Staples Advantage 3532862584 03/11/2023 Supplies- Water 500-5100-501-52003 107.96 Santa Ynez Valley Hardware INV0010906 02/28/2023 Monthly Billing - February 500-5100-501-52003 34.45 Infosend, Inc 231519 02/28/2023 Utility Billing/Printing 500-5100-501-52004 582.24 Infosend, Inc 232002 03/08/2023 Utility Billing/Printing 500-5100-501-52004 451.00 USA Blue Book 292100 03/08/2023 Chlorination 500-5100-501-52014 399.98 Brenntag Pacific, Inc BPI313209 02/28/2023 Chlorine for wellhead treatment 500-5100-501-52014 1,689.03 Brenntag Pacific, Inc BPI313209 02/28/2023 Chlorine for wellhead treatrme… 500-5100-501-52014 1,492.40 Jim's Service Center INV0010905 03/01/2023 Fuel- February 500-5100-501-52015 111.67 Jim's Service Center INV0010905 03/01/2023 Fuel- February 500-5100-501-52015 163.37 Jim's Service Center INV0010905 03/01/2023 Fuel- February 500-5100-501-52015 375.83 Jim's Service Center INV0010905 03/01/2023 Fuel- February 500-5100-501-52015 26.33 Jim's Service Center INV0010905 03/01/2023 Fuel- February 500-5100-501-52015 255.57 Buellflat Rock Co, Inc 106046 02/16/2023 Concrete Sand 500-5100-501-53003 105.42 SiteOne Landscaping Supply, LLC 127066783-001 02/22/2023 Repairs & Maintenance - Water 500-5100-501-53003 203.16 Hanly General Engineering Corp 2355 02/23/2023 culvert crossing repair 500-5100-501-53003 22,400.00 19 Expense Approval Report Payment Dates: 3/1/2023 - 3/31/2023 3/29/2023 7:07:37 PM Page 6 of 10
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Harrison Hardware 524872 02/14/2023 Repairs & Maintenance 500-5100-501-53003 31.31 A-OK Power Equipment 702258 03/22/2023 Repairs & Maintenance 500-5100-501-53003 42.69 CalPortland Construction 95814551 03/06/2023 Cement 500-5100-501-53003 1,083.97 D & H Water Systems, Inc I2022-1687 12/02/2022 Repairs & Maintenance 500-5100-501-53003 -345.62 D & H Water Systems, Inc I2023-0335 03/10/2023 Repairs & Maintenance- Water 500-5100-501-53003 521.29 Santa Maria Famcon Pipe & Su… S100098416.001 03/14/2023 Repairs & Maintenance- Water 500-5100-501-53003 48.49 JIM VREELAND MOTORS INC 53719 02/22/2023 Oil Change #643 500-5100-501-53008 309.27 Valley Power Systems, Inc. I 081164 02/28/2023 Vehicle Repairs & Maintenance 500-5100-501-53008 148.14 S.Y.R.W.C.D. ID #1 5001 2/28/23 02/28/2023 1890 Old Mill Rd. 500-5100-501-55010 2,828.19 S.Y.R.W.C.D. ID #1 7501 2/28/23 02/28/2023 Alamo Pintado Rd. 500-5100-501-55010 1,767.62 S.Y.R.W.C.D. ID #1 INV0010908 03/06/2023 DWR/CCWA Variable 500-5100-501-55011 42,260.32 FGL Environmental, Inc. 300435A 02/17/2023 Lab Fees 500-5100-501-57010 424.00 FGL Environmental, Inc. 300790A 02/10/2023 Lab Fees 500-5100-501-57010 106.00 FGL Environmental, Inc. 300793A 02/10/2023 Lab Fees 500-5100-501-57010 16.00 FGL Environmental, Inc. 301193A 02/21/2023 Lab Fees 500-5100-501-57010 25.00 FGL Environmental, Inc. 301194A 02/21/2023 Lab Fees 500-5100-501-57010 106.00 FGL Environmental, Inc. 301196A 02/21/2023 Lab Fees 500-5100-501-57010 16.00 FGL Environmental, Inc. 301558A 02/21/2023 Lab Fees 500-5100-501-57010 106.00 FGL Environmental, Inc. 301559A 02/21/2023 Lab Fees 500-5100-501-57010 16.00 FGL Environmental, Inc. 301933A 02/28/2023 Labs Fees 500-5100-501-57010 106.00 FGL Environmental, Inc. 301935A 02/28/2023 Lab Fees 500-5100-501-57010 16.00 FGL Environmental, Inc. 302330A 02/28/2023 Lab Fees 500-5100-501-57010 54.00 FGL Environmental, Inc. 302331A 02/28/2023 Lab Fees 500-5100-501-57010 68.00 Quadient Leasing USA, Inc. N9841496 03/21/2023 Lease Payments 500-5100-501-57011 116.02 Applied Diving Services, Inc. 23-041 02/14/2023 clean and inspect res1 and res3 500-5100-501-57016 5,150.00 Underground Service Alert of S… 220230694 03/01/2023 36 New Tickets 500-5100-501-57028 66.33 Underground Service Alert of S… 22-2303182 03/01/2023 State Fees 500-5100-501-57028 12.12 Tyler Technologies, Inc 025-412555 03/01/2023 Utility Billing - March 500-5100-501-57064 20.00 Tyler Technologies, Inc 025-415975 03/20/2023 Utility Billing Services 500-5100-501-57064 20.00 ZWorld GIS 2023-0220 03/01/2023 Annual GIS Services 500-5100-501-57064 203.54 Lanspeed 55385 03/01/2023 Monthly Barracuda 500-5100-501-57064 19.41 Lanspeed 55386 03/01/2023 Monthly Billing March 500-5100-501-57064 465.05 Comcast 5898 02/28/2023 02/28/2023 T-1 line 500-5100-501-57064 10.55 Level 3 Communications, LLC 632886217 03/17/2023 T-1 line 500-5100-501-57064 278.38 Verizon Wireless Services, LLC 9928100306 02/19/2023 Wireless Billing 500-5100-501-57064 328.48 Nviro 2599 02/01/2023 Automation Technician 500-5100-501-70851 950.00 Nviro 2672 03/01/2023 SCADA 500-5100-501-70851 1,155.00 Nviro 2700 03/20/2023 SCADA Upgrades 500-5100-501-70851 1,237.50 Steve Dragonette INV0010892 02/27/2023 Landscape Rebate Program 500-5100-501-70938 2,000.00 Sarah Berglund INV0010896 03/02/2023 Landscape Rebate Program 500-5100-501-70938 1,878.28 Department 5100 - Water Total: 94,478.55
Department: 5200 - Sanitary Sewer
Advantage Group, The 154219 02/28/2023 Admin Flex Fee-February 501-5200-105-51005 13.42 Advantage Group, The INV0010939 03/21/2023 Retirement Health 501-5200-105-51005 516.12 Internal Revenue Service INV0010952 03/24/2023 Q3 2021 Payment 501-5200-502-51002 82.27 Atco International I0609962 02/27/2023 Supplies 501-5200-502-52003 304.39 Infosend, Inc 231519 02/28/2023 Utility Billing/Printing 501-5200-502-52004 582.23 Jim's Service Center INV0010905 03/01/2023 Fuel- February 501-5200-502-52015 61.42 Jim's Service Center INV0010905 03/01/2023 Fuel- February 501-5200-502-52015 13.16 Jim's Service Center INV0010905 03/01/2023 Fuel- February 501-5200-502-52015 118.00 O'Reilly Automotive Stores, Inc.… 4372-339104 03/07/2023 Vehicle Repairs & Maintenace 501-5200-502-53008 -2.50 Quadient Leasing USA, Inc. N9841496 03/21/2023 Lease Payments 501-5200-502-57011 51.93 Underground Service Alert of S… 220230694 03/01/2023 36 New Tickets 501-5200-502-57028 66.34 Underground Service Alert of S… 22-2303182 03/01/2023 State Fees 501-5200-502-57028 12.12 Tyler Technologies, Inc 025-412555 03/01/2023 Utility Billing - March 501-5200-502-57064 20.00 Tyler Technologies, Inc 025-415975 03/20/2023 Utility Billing Services 501-5200-502-57064 20.00 ZWorld GIS 2023-0220 03/01/2023 Annual GIS Services 501-5200-502-57064 77.08 Lanspeed 55385 03/01/2023 Monthly Barracuda 501-5200-502-57064 7.35 Lanspeed 55386 03/01/2023 Monthly Billing March 501-5200-502-57064 176.12 Comcast 5898 02/28/2023 02/28/2023 T-1 line 501-5200-502-57064 4.00 20 Expense Approval Report Payment Dates: 3/1/2023 - 3/31/2023 3/29/2023 7:07:37 PM Page 7 of 10
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Level 3 Communications, LLC 632886217 03/17/2023 T-1 line 501-5200-502-57064 105.43 Verizon Wireless Services, LLC 9928100306 02/19/2023 Wireless Billing 501-5200-502-57064 87.06 Department 5200 - Sanitary Sewer Total: 2,315.94
Department: 5300 - WasteWater
Advantage Group, The 154219 02/28/2023 Admin Flex Fee-February 501-5300-105-51005 13.63 Advantage Group, The INV0010939 03/21/2023 Retirement Health 501-5300-105-51005 516.94 Internal Revenue Service INV0010952 03/24/2023 Q3 2021 Payment 501-5300-503-51002 191.11 Procare Janitorial Supply, Inc 159494 02/22/2023 Supplies 501-5300-503-52003 262.15 Procare Janitorial Supply, Inc 160216 03/22/2023 Supplies 501-5300-503-52003 153.93 ReadyRefresh by Nestle 23B0018038034 02/28/2023 Supplies- WWTP 501-5300-503-52003 114.39 Staples Advantage 3533345066 03/14/2023 Supplies- WWTP 501-5300-503-52003 104.95 O'Reilly Automotive Stores, Inc.… 4372-335931 02/20/2023 Small Equipment 501-5300-503-52009 183.16 Santa Ynez Valley Hardware INV0010906 02/28/2023 Monthly Billing - February 501-5300-503-52009 129.29 Jim's Service Center INV0010905 03/01/2023 Fuel- February 501-5300-503-52015 357.67 Jim's Service Center INV0010905 03/01/2023 Fuel- February 501-5300-503-52015 135.70 Jim's Service Center INV0010905 03/01/2023 Fuel- February 501-5300-503-52015 411.39 Jim's Service Center INV0010905 03/01/2023 Fuel- February 501-5300-503-52015 118.00 Jim's Service Center INV0010905 03/01/2023 Fuel- February 501-5300-503-52015 13.16 Jim's Service Center INV0010905 03/01/2023 Fuel- February 501-5300-503-52015 61.42 Cal-Coast Irrigation 1805-519505 05/10/2018 Returns - WWTP 501-5300-503-53003 -34.73 Cal-Coast Irrigation 2303-662223 03/09/2023 Maintenance Parts 501-5300-503-53003 109.84 USA Blue Book 290691 03/07/2023 Repairs & Maintenance- WWTP 501-5300-503-53003 252.95 Grainger 9631788560 03/07/2023 Repairs & Maintenance 501-5300-503-53003 144.33 Grainger 9632427945 03/08/2023 Air Filter 501-5300-503-53003 369.87 Santa Ynez Valley Hardware INV0010906 02/28/2023 Monthly Billing - February 501-5300-503-53003 73.23 O'Reilly Automotive Stores, Inc.… 4372-336222 02/21/2023 Vehicle Repairs & Maintenace 501-5300-503-53008 35.62 DMV Renewal INV0010938 03/13/2023 Vehicles Repairs & Maintenance 501-5300-503-53008 10.00 Oilfield Environmental & Compl…2300814 03/03/2023 Blanket PO WWTP Lab Fees 501-5300-503-57010 331.00 Oilfield Environmental & Compl…2301016 03/15/2023 Blanket PO WWTP Lab Fees 501-5300-503-57010 346.00 Oilfield Environmental & Compl…2301244 03/15/2023 Blanket PO WWTP Lab Fees 501-5300-503-57010 346.00 Oilfield Environmental & Compl…2301418 03/15/2023 Blanket PO WWTP Lab Fees 501-5300-503-57010 346.00 Quadient Leasing USA, Inc. N9841496 03/21/2023 Lease Payments 501-5300-503-57011 107.91 Engel & Gray 32J00007 02/17/2023 Blanket PO for Sludge Disposal 501-5300-503-57020 1,565.87 Engel & Gray 32Q00007 02/26/2023 Blanket PO for Sludge Disposal 501-5300-503-57020 802.44 Engel & Gray 33500008 03/05/2023 Blanket PO for Sludge Disposal 501-5300-503-57020 2,320.48 Engel & Gray 33C00007 03/12/2023 Blanket PO for Sludge Disposal 501-5300-503-57020 2,264.56 Kiza, Inc. 1230 03/06/2023 Monthly Internet Service - Mar… 501-5300-503-57064 300.00 ZWorld GIS 2023-0220 03/01/2023 Annual GIS Services 501-5300-503-57064 167.92 Frontier Communications 2900 02/28/2023 02/28/2023 Acct # 805 688 2900 114081 5 501-5300-503-57064 89.59 Lanspeed 55385 03/01/2023 Monthly Barracuda 501-5300-503-57064 16.02 Lanspeed 55386 03/01/2023 Monthly Billing March 501-5300-503-57064 383.66 Comcast 5898 02/28/2023 02/28/2023 T-1 line 501-5300-503-57064 8.70 Level 3 Communications, LLC 632886217 03/17/2023 T-1 line 501-5300-503-57064 229.66 Frontier Communications 6997 02/19/23 02/19/2023 Acct # 805 688 6997 072877 5 501-5300-503-57064 19.08 Frontier Communications 7459 02/25/23 02/25/2023 Acct # 805 688 7459 060995 5 501-5300-503-57064 105.03 Verizon Wireless Services, LLC 9928100306 02/19/2023 Wireless Billing 501-5300-503-57064 132.57 Meridian Consultants LLC 4736 01/04/2023 Meridian Grant Writing CEQA/… 804-5300-503-70105 12,957.02 Meridian Consultants LLC 4779 03/02/2023 Meridian Grant Writing CEQA/… 804-5300-503-70105 19,698.00 Meridian Consultants LLC INV-000048 01/03/2023 WWTP Water Quality 804-5300-503-70105 171.76 Department 5300 - WasteWater Total: 46,437.27
Grand Total: 694,031.71
21 Expense Approval Report Payment Dates: 3/1/2023 - 3/31/2023 3/29/2023 7:07:37 PM Page 8 of 10
Report Summary
Fund Summary
Fund Payment Amount
100 - GENERAL FUND 398,350.00
205 - SKYTT MESA LLMD 7,167.00
300 - CAPITAL PROJECTS FUND 28,735.50
500 - WATER FUND 94,478.55
501 - WASTEWATER FUND 15,926.43
502 - TRANSIT FUND 85,416.45
700 - SYV - TOURISM BUS IMP DIST 31,131.00
804 - WWTP CAPITAL PROJECTS 32,826.78
Grand Total: 694,031.71
Account Summary
Account Number Account Name Payment Amount
100-1000-100-51002 FICA 14.58
100-1000-100-52002 Membership Dues 200.00
100-1000-100-57015 Printing and Publishing 297.79
100-1000-100-57016 Professional Services 1,721.25
100-1000-100-58001 City Hospitality 100.00
100-1000-100-63002 Audio/Video System R/M 1,870.00
100-1000-130-56004 Mental Health Assmt Team 2,568.38
100-1000-130-56006 Law Enforcement Contract 193,009.00
100-1000-130-56011 Animal Control 11,955.00
100-1100-105-51005 Retiree Medical/Dental/Li… 6,711.92
100-1100-120-43021 Accts Payable Discounts -19.99
100-1100-120-51002 FICA 381.63
100-1100-120-51010 Employee Screening 33.00
100-1100-120-51011 Recruitment 8,250.00
100-1100-120-52003 Supplies 1,590.80
100-1100-120-52008 Postage 3.50
100-1100-120-54002 Equipment 636.00
100-1100-120-57011 Lease Payments 160.65
100-1100-120-57016 Professional Services 2,477.75
100-1100-120-57052 Temporary Agency Servic… 5,082.77
100-1100-120-60006 EOC Phone 42.75
100-1100-120-71009 Miscellaneous -0.11
100-1100-121-57064 IT Expenses 12,087.16
100-1200-200-51002 FICA 120.44
100-1200-200-52003 Supplies 219.06
100-1200-200-57011 Lease Payments 51.93
100-1200-200-57016 Professional Services 8,200.00
100-1200-201-57063 Code Enforcement 1,547.34
100-1200-210-57011 Lease Payments 21.91
100-1300-350-51002 FICA 70.29
100-1300-350-57001 P&R Marketing and Adver… 720.00
100-1300-350-57011 Lease Payments 52.74
100-1300-365-52005 Recreation Programs 640.97
100-1300-370-52005 Recreation Programs 91.00
100-1300-375-52005 Recreation Programs 98.48
100-1400-400-43020 TBID - Admin. Reimburse… -622.62
100-1400-400-51002 FICA 44.52
100-1400-400-59010 Tourism/Marketing Expen… 9,702.20
100-16002 REIMBURSEABLE A/P PA… 3,213.00
100-1600-300-51002 FICA 52.85
100-1600-300-51014 Safety Gear 344.78
100-1600-300-52015 Vehicle Fuel 651.86
100-1600-300-53008 Vehicle Repairs & Maint. 15.21
100-1600-300-57011 Lease Payments 68.96
100-1600-310-52003 Supplies 51.25
22 Expense Approval Report Payment Dates: 3/1/2023 - 3/31/2023 3/29/2023 7:07:37 PM Page 9 of 10
Account Summary
Account Number Account Name Payment Amount
100-1600-310-53003 Repairs and Maintenance 357.55
100-1600-310-57057 Pest Management 339.00
100-1600-320-52003 Supplies 1,274.79
100-1600-320-53003 Repairs and Maintenance 35.67
100-1600-330-52003 Supplies 1,665.43
100-1600-330-53003 Repairs and Maintenance 161.25
100-1600-330-55002 Water and Sewer Charges 326.11
100-1600-330-57057 Pest Management 485.00
100-1600-340-53003 Repairs and Maintenance 148.66
100-1600-340-57029 Village Planter Maint. 3,500.00
100-1600-400-57005 Custodial-Restrooms 18,328.00
100-1600-400-57018 Sidewalk Cleaning 1,465.12
100-1600-600-51002 FICA 20.46
100-1600-600-53008 Vehicle Repairs & Maint. 15.21
100-1600-600-57011 Lease Payments 20.28
100-1600-600-57016 Professional Services 1,249.50
100-1600-605-51002 FICA 53.06
100-1600-605-51012 Education 292.00
100-1600-605-53008 Vehicle Repairs & Maint. 15.21
100-1600-605-57011 Lease Payments 38.13
100-1600-610-52003 Supplies 145.53
100-1600-610-53003 Repairs and Maintenance 513.28
100-1600-610-55001 Utilities 1,257.73
100-1600-610-57057 Pest Management 300.00
100-1600-620-52003 Supplies 51.25
100-1600-620-53003 Repairs and Maintenance 213.24
100-1600-620-55001 Utilities 2,568.09
100-1600-630-52003 Supplies 51.25
100-1600-630-53003 Repairs and Maintenance 218.48
100-1600-630-55001 Utilities 1,368.50
100-1600-670-52003 Supplies 1,655.50
100-1600-680-52003 Supplies 1,568.47
100-1600-690-51002 FICA 98.71
100-1600-690-51014 Safety Gear 92.16
100-1600-690-52015 Vehicle Fuel 302.32
100-1600-690-53003 Repairs and Maintenance 55,486.97
100-1600-690-53007 Highway Entrance Signs 72.19
100-1600-690-53008 Vehicle Repairs & Maint. 15.21
100-1600-690-57011 Lease Payments 77.08
100-1600-690-57019 Sidewalk Grinding 1,304.35
100-1600-700-51002 FICA 34.10
100-1600-700-52012 Tree Lights 12,444.76
100-1600-700-53008 Vehicle Repairs & Maint. 15.21
100-1600-700-57011 Lease Payments 16.23
100-1600-720-51002 FICA 33.70
100-1600-720-57011 Lease Payments 27.57
100-1600-720-57016 Professional Services - S… 6,581.71
100-1600-720-57022 Street Sweeping 2,344.18
100-1600-720-57028 Underground Alert 78.45
100-20019 Due to/from Employees 2.29
100-20036 Due to A/R Customer-Civic… 280.00
100-20037 Business Card Payable 4,811.06
205-3500-804-53005 Open Space/Landscape Mt 7,167.00
300-1600-600-70105 Projects -GEN FUND 28,735.50
500-5100-105-51005 Retiree Medical/Dental/Li… 529.67
500-5100-501-51002 FICA 219.85
500-5100-501-51012 Education 160.00
500-5100-501-52003 Supplies 1,647.70
23 Expense Approval Report Payment Dates: 3/1/2023 - 3/31/2023 3/29/2023 7:07:37 PM Page 10 of 10
Account Summary
Account Number Account Name Payment Amount
500-5100-501-52004 Utility Bill Printing/Supplies 1,033.24 500-5100-501-52014 Chlorination 3,581.41
500-5100-501-52015 Vehicle Fuel 932.77
500-5100-501-53003 Repairs and Maintenance 24,090.71
500-5100-501-53008 Vehicle Repairs & Maint. 457.41
500-5100-501-55010 Purchased Water 4,595.81
500-5100-501-55011 State Water Payments 42,260.32
500-5100-501-57010 Lab Fees 1,059.00
500-5100-501-57011 Lease Payments 116.02
500-5100-501-57016 Professional Services 5,150.00
500-5100-501-57028 Underground Alert 78.45
500-5100-501-57064 IT Expenses - Water Fund 1,345.41
500-5100-501-70851 SCADA Upgrades 3,342.50
500-5100-501-70938 Water Conservation Progr… 3,878.28
501-5200-105-51005 Retiree Medical/Dental/Li… 529.54
501-5200-502-51002 FICA 82.27
501-5200-502-52003 Supplies 304.39
501-5200-502-52004 Utility Bill Printing/Supplies 582.23 501-5200-502-52015 Vehicle Fuel 192.58
501-5200-502-53008 Vehicle Repairs & Maint. -2.50
501-5200-502-57011 Lease Payments 51.93
501-5200-502-57028 Underground Alert 78.46
501-5200-502-57064 IT Expenses - Sewer 497.04
501-5300-105-51005 Retiree Medical/Dental/Li… 530.57
501-5300-503-51002 FICA 191.11
501-5300-503-52003 Supplies 635.42
501-5300-503-52009 Small Equipment 312.45
501-5300-503-52015 Vehicle Fuel 1,097.34
501-5300-503-53003 Repairs and Maintenance 915.49
501-5300-503-53008 Vehicle Repairs & Maint. 45.62
501-5300-503-57010 Lab Fees 1,369.00
501-5300-503-57011 Lease Payments 107.91
501-5300-503-57020 Sludge Disposal 6,953.35
501-5300-503-57064 IT Expenses - WWTP 1,452.23
502-15002 Security Deposit 3,197.00
502-5000-850-35021 Fare Box Revenue -3,764.31
502-5000-850-52015 Vehicle Fuel 7,629.18
502-5000-850-55003 Communications 105.00
502-5000-850-56003 Wine Country Express 1,666.66
502-5000-850-56010 Transit Contract 52,228.16
502-5000-850-57001 Marketing & Advertising 993.75
502-5000-850-57011 Lease Payments 5,221.31
502-5000-850-57016 Professional Services 11,639.70
502-5000-850-57026 Studies/Transit 6,500.00
700-1400-400-59016 SYVTBID Payments 30,508.38
700-1400-400-61003 City Admin Fee 622.62
804-5300-503-70105 Projects -WASTEWATER 32,826.78
Grand Total: 694,031.71
Project Account Summary
Project Account Key Payment Amount
**None** 681,004.02
City 370.06
Dist 11,257.63
FEMA 2023 STAFF TIME 1,400.00
Grand Total: 694,031.71
24 CITY COUNCIL STAFF REPORT
Agenda Item: 4.d
Meeting Date: April 10, 2023
SUBJECT: For second reading Adopt by title only Ordinance No. 23-0364 an Ordinance of the City Council of the City of Solvang, California Amending Section 1-11-2 of Chapter 11 (Conflict of Interest), Title 1 (Administration) and Adding a New Chapter 6 (Measure U Citizens’ Oversight Committee) to Title 2 (Boards and Commissions) thereby Codifying the Measure U Citizens’ Oversight Committee Established by Resolution No. 23-1207 pursuant to Ordinance No. 22-0363, a Transaction and Use Tax Ordinance.
PREPARED BY: Dave Fleishman, City Attorney
Chelsea O’Sullivan, Assistant City Attorney
DISCUSSION:
On June 27, 2022 the City Council adopted Resolution No. 22-1180 ordering a Transactions and Use Tax Ordinance (also known as Measure U) to be submitted to voters for approval in the November 8, 2022 General Municipal Election. Measure U provided for the imposition of a 1 cent sales tax to maintain funding for City of Solvang services. On November 8, 2022 voters approved Measure U in the General Municipal Election and thereby adopted Ordinance No. 22-0363.
Ordinance No. 22-0363 requires, among other provisions, that the City Council adopt a resolution establishing a Citizens’ Oversight Committee “to review the revenue and expenditures of funds” from the aforementioned tax and to set the Committee members’ terms, qualifications, duties and the scope of the committee. Measure U requires this resolution to be adopted by the operative date of Measure U, which is April 1, 2023. See codified Section 3-6-14 which is attached to this report.
On March 13, 2023, City Council adopted Resolution No. 23-1207 establishing the Citizens’ Oversight Committee and adopting rules of the Committee as required by Ordinance No. 22-0363. The Committee is designed to be an advisory body to the City Council on the revenue and expenditures of funds from the sales tax authorized by Ordinance No. 22-0363 and will have no independent authority to direct the expenditure of funds from the sales tax. Duties of the Committee include providing recommendations to the City Council on Measure U expenditures. The Committee is proposed to be made up of five (5) members serving without compensation, and because it is formed by formal action of the City Council, it is subject to the Brown Act.
Although Ordinance No. 22-0363 requires the Measure U Oversight Committee to be created by resolution, staff recommends adopting an ordinance adding the Measure U committee to the City’s municipal code to ensure consistency of codification of the City’s advisory bodies and to identify Measure U committee membership as a designated filing position for the conflict of interests purposes.
Codification is not required by Measure U, but having the committee in the municipal code will provide for more ready access to the information regarding the committee’s formation and duties. Measure U also does not require committee members to be designated filers. However, requiring members to file under the conflict of interest rules is consistent with other committees (such as the Design Review Committee) and improves transparency.
No substantive difference from the terms of Resolution 23-1207 is suggested or intended by the ordinance, other than making committee membership a designated filing position. Resolution 23-1207 established the Measure U Citizens’ Oversight Committee in compliance with Measure U’s April 1 25 deadline and the provisions of Ordinance No. 22-0363. The ordinance before the Council for introduction would codify the creation of the Measure U Citizens’ Oversight Committee in the municipal code and ensure Committee members comply with applicable conflict of interest rules.
ALTERNATIVES:
1. Modify Ordinance 23-0364
2. Provide further direction to staff.
FISCAL IMPACT:
Adoption of the Ordinance may result in minor administrative costs for codification, but such costs are expected to be within existing budgetary limits.
ATTACHMENTS:
A – Ordinance 23-0364
26 ORDINANCE NO. 23-0364
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOLVANG, CALIFORNIA AMENDING SECTION 1-11-2 OF CHAPTER 11 (CONFLICT OF INTEREST), TITLE 1 (ADMINISTRATION) AND ADDING A NEW CHAPTER 6 (MEASURE U CITIZENS’ OVERSIGHT COMMITTEE) TO TITLE 2 (BOARDS AND COMMISSIONS) THEREBY CODIFYING THE MEASURE U CITIZENS’ OVERSIGHT COMMITTEE ESTABLISHED BY RESOLUTION NO. 23-1207 PURSUANT TO ORDINANCE NO. 22- 0363, A TRANSACTION AND USE TAX ORDINANCE
WHEREAS, on June 27, 2022 the City Council adopted Resolution No. 22-1180 ordering a Transactions and Use Tax Ordinance (also known as Measure U) providing for the imposition of a 1 cent sales tax to maintain funding for City of Solvang services to be submitted to voters for approval in the November 8, 2022 General Municipal Election; and
WHEREAS, on November 8, 2022 voters approved Measure U in the General Municipal Election and thereby adopted Ordinance No. 22-0363, “An Ordinance of the City of Solvang California Imposing a Locally Controlled One Cent Transactions and Use (Sales) Tax to be Administered by the California Department of Tax and Fee Administration”; and WHEREAS, Ordinance No. 22-0363, as approved by voters, requires the City Council to adopt a resolution establishing a Citizens’ Oversight Committee “to review the revenue and expenditures of funds” from the aforementioned tax and to set the Committee members’ terms, qualifications, duties and the scope of the committee; and
WHEREAS, on March 13, 2023 by Resolution 23-1207, the City Council formed the Measure U Citizens’ Oversight Committee, but the Council wishes to memorialize the formation of the committee in the City’s municipal code by ordinance and to add committee membership as a designated filing position for conflicts of interest purposes.
NOW, THEREFORE, the people of the chartered City of Solvang do ordain as follows:
SECTION 1. The Recitals set forth above are true and correct and are adopted as findings in support of this Ordinance.
SECTION 2. The City Council hereby amends and restates Section 1-11-2.B to read as follows, with all other provisions of Section 1-11-2 remaining the same:
B. Designated positions are set forth below in this subsection. Each person filling a designated position, and any person filling a designated position on a temporary or acting basis for more than thirty (30) consecutive calendar days, shall disclose all of the information set forth on conflict of interest forms prescribed by the Fair Political Practice Commission.
Designated positions:
1. City clerk.
2. Administrative services director.
3. Planning/community development director.
4. Parks and recreation director.
5. Public works director/city engineer.
6. Utilities director.
7. Marketing and events manager.
Attachment A
27 8. Planning manager.
9. Tourism advisory committee members.
10. Design review committee members.
11. Measure U citizens’ oversight committee members
12. Consultants. Consultants shall disclose pursuant to this conflict of interest code, provided that the city manager may determine in writing that a particular consultant, although a designated position, is hired to perform a range of duties that is limited in scope and thus is not required to fully comply with the disclosure requirements in this section. Such written determination shall include a description of the consultant’s duties and, based upon that description, a statement of the extent of disclosure requirements. The city manager’s determination is a public record and shall be retained for public inspection.
SECTION 3. The City Council hereby adds Chapter 2-6 to Title 2 of the Solvang Municipal Code as follows:
Chapter 6 MEASURE U CITIZENS’ OVERSIGHT COMMITTEE
2-6-1 Purpose and Scope. The Measure U Citizens’ Oversight Committee is an advisory committee appointed by the City Council of the City of Solvang. The purpose of the Committee is to review the revenue and expenditure of funds from the tax established by Ordinance No. 22-0363 and to help ensure accountability to voters regarding such expenditures. 2-6-2 General Duties.
A. The Committee shall serve in an advisory capacity to the City Council and shall have no independent authority to expend or direct the expenditure of funds received by the City under Measure U.
B. The Committee may conduct hearings, review reports, request funding from the City Council for independent audits of Measure U funds, receive presentations, provide comments, make findings and recommendations and issue reports to the City Council related to implementation of Measure U and the expenditure of funds received under Measure U.
C. City staff shall provide administrative and technical support to the Committee. 2-6-3 Committee Membership and Administration
A. Membership. The Measure U Citizens’ Oversight Committee shall be comprised of five (5) members.
B. Appointment. Each City Council member shall appoint one (1) member of the Measure U Citizens’ Oversight Committee.
C. Term. Committee member terms shall be two (2) years. To ensure Committee membership turnover is staggered, the terms of the first Committee members appointed by the Mayor and the Mayor Pro-Tem shall be for one (1) year. All subsequent Committee members appointed by the Mayor and the Mayor Pro-Tem shall be for the regular term of two (2) years, or, if filling a vacancy, the remainder of the term.
D. Vacancies. Vacancies shall be filled by appointment by the City Council member making the original appointment for the unexpired portion of the term.
E. Removal. A member who is absent for three (3) consecutive meetings shall be removed without further action of the City Council and the vacancy filled as set forth in Section 4.F.
F. Compensation and Expenses. Members shall serve with no compensation, but they shall be reimbursed their reasonable expenses as allowed by applicable law, provided the City Council 28 allocates sufficient funding for such expenses.
G. Officers. Officers of Committee shall include the Chair and Vice-Chair. Each year, officers shall be elected by a majority vote of the members present at the first regular meeting of the Committee in a calendar year. The Vice-Chair shall serve as the Chair, pro tempore, when the Chair is absent.
H. Meetings. The inaugural meeting of the Committee shall be at a time and place set by City Council. Thereafter, the Committee shall meet twice annually at a time and place deemed appropriate by the majority of the Committee. At the discretion of the Chair, meetings may be rescheduled or cancelled. Meetings shall be called, noticed and conducted in compliance with the Ralph M. Brown Act as amended (Government Code Section 54950 et seq.).
I. Voting. Only appointed members who are present at a Committee meeting may make a motion, second a motion or vote upon a motion under consideration by the Committee. A motion shall pass if approved by a simple majority of the members present and voting at the meeting unless otherwise required. A quorum shall consist of a simple majority of Committee members (3 of 5 members). The Committee may only take action on items if a quorum of appointed members is present, except that if a quorum is not present, the present members may vote to adjourn the meeting.
J. Amendment of Duties. A majority of the City Council must approve any amendments to the Committee duties set forth herein. The Committee may, by majority vote of the Committee, recommend amendments the Committee’s duties for consideration by the City Council.
SECTION 4. The committee formed by this ordinance shall be the same committee formed by City Council Resolution 23-1207. No substantive difference in the committee’s duties or administration is intended by adoption of this ordinance. To the extent any differences exist between this ordinance and Resolution 23-1207, this ordinance shall prevail.
SECTION 5. If any section, subsection, sentence, clause or phrase of this ordinance is held to be invalid or unconstitutional by a decision of a court of competent jurisdiction or preempted by State or Federal legislation, such decision or legislation shall not affect the validity of the remaining provisions of this ordinance.
SECTION 6. This Ordinance has been reviewed for compliance with the California Environmental Quality Act (CEQA), and the CEQA guidelines, and the City’s environmental procedures, and has been found to be exempt pursuant to § 15061(b)(3) (general rule) of the CEQA Guidelines, because the City Council hereby finds with certainty that there is no possibility the passage of this Ordinance will have a significant effect on the environment.
SECTION 7. Solvang is a Charter City and has adopted its own rules for summarizing and posting ordinances once they are adopted. A summary of this ordinance will be prepared by the City Clerk. The summary will be posted in three locations after adoption as directed in the Solvang Municipal Code. A true and correct copy of the full ordinance together with a record of the vote of each council member shall be kept by the City Clerk.
PASSED, APPROVED, AND ADOPTED on this 10th day of April, 2023. __________________________________
Mark Infanti, Mayor
APPROVED AS TO FORM: ATTEST:
__________________________________ __________________________________ Dave Fleishman, City Attorney Annamarie Porter, City Clerk 29 STATE OF CALIFORNIA )
COUNTY OF SANTA BARBARA )ss
CITY OF SOLVANG )
I, Annamarie Porter, City Clerk of the City of Solvang, California do hereby certify that the foregoing Ordinance No. 22-0364 was duly introduced at a regular meeting of the City Council held on the 27th day of March, 2023, and was duly adopted at a regular meeting of said City Council held on the 10th day of April 2023, and thereafter signed and approved by the Mayor and attested by the City Clerk, and that said Ordinance was adopted by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Annamarie Porter, City Clerk
30 CITY COUNCIL STAFF REPORT
AGENDA ITEM 4.e
Meeting Date: April 10, 2023
SUBJECT: For second reading Adopt by title only Ordinance No. 23-0365 Amending Chapter 7 (Pedicycle Rentals) of Title 4 (Business Regulations) of the Solvang Municipal Code regarding pedicycle permits and making a determination of exemption under the California Environmental Quality Act PREPARED BY: Sophia Checa, Planning Manager
Chelsea O’Sullivan, Assistant City Attorney
DISCUSSION:
The first reading was at the City Council meeting on March 27, 2023. There was discussion about the process. The City Council approved the item 5-0.
Chapter 7 of Title 4 of the Solvang Municipal Code currently requires pedicycle rental businesses, as defined by the Chapter, to obtain a pedicycle permit in order to lawfully operate within the City.
Payment of a permit fee and proof of appropriate insurance are the only two requirements of a pedicycle permit. The permit thus operates solely to ensure that the operators of a pedicycle rental business maintain adequate and appropriate liability insurance each year.
In addition to the pedicycle permit, Sections 11-7A-3 and 11-7B-3 require “amusement enterprises operating wholly outdoors” to obtain Major Conditional Use Permits (Major CUPs) to operate in the Tourist Commercial District (TRC) and C-2 Retail Commercial District (C-2). Amusement enterprises operated wholly outdoors are not permitted with or without a Major or Minor CUP in any other zone in the City. An amusement enterprise includes any use such as video arcades, bicycle rentals, and carousels which provide amusement or entertainment to the public. In contrast, amusement enterprises, such as Video arcades, that are conducted within a completely enclosed building are permitted uses in the TRC and C-2 zones and do not require a Major CUP. Pedicycle rental businesses qualify as amusement enterprises which operate wholly outdoors. Accordingly, such businesses must also secure a Major CUP from the Planning Commission.
Therefore, as it stands, the Municipal Code requires pedicycle rental businesses to obtain both a pedicycle rental permit and a Major CUP. To streamline the process and alleviate burdens on staff, staff recommends adopting Ordinance No. 23-0365, which permits pedicycle rental businesses to operate within the City upon securing either a pedicycle rental permit or a Major CUP with a condition requiring annual certification of insurance that meets the same insurance standards as those required for a pedicycle permit. Thus, the Ordinance creates two methods by which a pedicycle rental business may obtain approval to operate in the City: a pedicycle permit, or a CUP, both of which require the same annual insurance requirements.
For example, a pedicycle rental business already in operation in the City currently has both a pedicycle rental permit and a Major Conditional Use permit. The business paid the fee for the Major Conditional Use Permit and is required to pay the annual pedicycle permit renewal fee, which is $53. Under the Ordinance, the business can either continue to participate in both processes or have their Major Conditional Use permit amended to include the provisions regarding insurance and not renew their pedicycle permit.
31 The same options would exist for a new pedicycle rental business that wishes to operate in the City.
They must either obtain a pedicycle permit and a Major CUP or obtain a Major CUP that includes a condition of approval requiring annual certification of insurance information that meets the requirements of the pedicycle rental permits.
This creates a less burdensome system for both applicants and staff by creating a process that consolidates the pedicycle and Major CUP permits while still requiring adequate insurance. Although at this time pedicycle businesses are only allowed in the City as conditional uses, the Ordinance retains the option of a separate pedicycle permit to guarantee appropriate insurance for all pedicycle businesses, even if the zoning code is amended in the future to allow for pedicycle businesses as a permitted use in the City.
Further, the CUP process does not reduce or remove the City’s ability to respond in the event a business fails to comply with the insurance requirements. The Planning Commission would retain the ability to modify the CUP as needed in accordance with the applicable procedures, and even revoke it if any condition, including an annual insurance requirement, is not complied with after written notice and a noticed public hearing pursuant to Solvang Municipal Code Section 11-16-2(J).
ALTERNATIVES:
Provide further direction to staff
FISCAL IMPACT:
Adoption of Ordinance No. 23-0365 by City Council may result in a minor reduction of income due to the absence of a permit fee for pedicycle rental businesses that choose to obtain a Major CUP with adequate insurance requirements as opposed to a pedicycle permit. Given that only one business currently pays this fee, the effect of them no longer doing so on the City’s budget would be minimal.
ATTACHMENTS:
A – Ordinance No. 23-0365
32 ORDINANCE NO. 23-0365
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOLVANG, CALIFORNIA AMENDING CHAPTER 7 (PEDICYCLE RENTALS) OF TITLE 4 (BUSINESS REGULATIONS) OF THE SOLVANG
MUNICIPAL CODE REGARDING PEDICYCLE PERMITS AND MAKING A DETERMINATION OF
EXEMPTION UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT WHEREAS, the Solvang Municipal Code requires pedicycle rental businesses to obtain a pedicycle permit to operate within the City; and
WHEREAS, the pedicycle permit serves as a mechanism by which the City ensures that operators of pedicycle rental businesses maintain adequate and appropriate liability insurance on a yearly basis; and
WHEREAS, the Solvang Municipal Code also requires pedicycle rental businesses, which qualify as amusement enterprises operated wholly outdoors, to obtain a Major Conditional Use Permit (Major CUP) in order to operate within the TRC Tourist Commercial District (TRC) and C-2 Retail Commercial District (C-2) in the City; and
WHEREAS, the City’s Zoning Regulations only permit pedicycle rental businesses to operate in the TRC and C-2 Zoning Districts provided that they secure a Major CUP; and WHEREAS, the City Council recognizes that the process to allow pedicycle rental businesses can be simplified by modifying the pedicycle permit requirement to enable a Major CUP to satisfy the pedicycle permit requirement, provided annual insurance requirements are imposed as a condition of the Major CUP for pedicycle rental businesses; and
WHEREAS, streamlining the process for pedicycle rental businesses will benefit both pedicycle rental businesses and City staff by removing the need to submit and process yearly permit applications if annual submission of proof of insurance is provided through a Major CUP; and WHEREAS, the City Council finds it necessary to amend the Solvang Municipal Code to simplify the process for pedicycle rental businesses and staff alike by streamlining the applicable permitting requirements.
NOW, THEREFORE, the people of the chartered City of Solvang do ordain as follows:
SECTION 1. Section 4-7-4. Permit Required of the Solvang Municipal Code is hereby amended to read as follows:
4-7-4 Permit required.
A. It is unlawful for any pedicycle rental business to rent, lease or otherwise make a pedicycle available for hire, unless the pedicycle rental business has obtained either
1. A pedicycle permit as provided in this chapter, or
2. A Major Conditional Use Permit, provided such Major Conditional Use Permit includes a condition requiring annual certification of insurance meeting the requirements of subsections (B)(2)(b) and (D) of this section.
B. Conditions for Issuance of Pedicycle Permit.
1. The city manager is authorized to issue pedicycle rental permits upon written application on forms to be provided by the city manager.
33 2. The city manager shall issue and renew a pedicycle rental permit authorizing a permittee to engage in pedicycle rentals, if, and only if, both of the following conditions are satisfied:
a. The applicant pays the permit fee specified in subsection B of this section; and b. The applicant provides the city manager with a copy of an insurance policy with limits of not less than one million dollars ($1,000,000.00), or a certificate of such policy, together with evidence of current payment of premiums, insuring against any liability to the public incident to the use of or resulting from any accident with respect to pedicycles or a pedicycle rental business. Each such policy, which shall remain in force during the permit term, shall: (i) name the city, its officers, its employees and its agents as additional insureds, (ii) contain an endorsement requiring thirty (30) days’ written notice to the city before any cancellation or change in the nature, scope, or amount of coverage, and (iii) provide that it is noncontributing with any insurance that may be carried by the city.Within five (5) days of any request by the city for evidence of a permittee’s maintenance of the insurance required to be maintained under this chapter, the permittee shall deliver to the city reasonable evidence demonstrating compliance with the requirements set forth in subsection (A)(2)(b) of this section, including the current payment of premiums.
C. Permit Fee. The permit fee for this chapter shall be twenty-five dollars ($25.00), or such fee as the city council shall set by resolution from time to time as being sufficient to defray the full cost of processing permit applications, issuing permits and enforcing the terms of this chapter. The fee imposed by this chapter is in addition to any other fees or taxes imposed by this code or by any other law.
D. Changes in Permit Information. A pedicycle rental business shall immediately notify the city manager of any changes in the information required in the permit application, including, without limitation, the identity, address or phone number of any permit holder.
E. Term—Renewal. A pedicycle rental permit issued in accordance with this chapter shall be valid for a period of one (1) year from the date of issuance. A permit holder may renew the permit by filing an application for renewal with the city manager, and the city manager may renew the permit in accordance with the requirements set forth in subsection (A)(2) of this section.
F. Revocation. The city manager shall revoke a pedicycle rental permit if the permit holder has failed to maintain the insurance policy required in subsection (A)(2)(b) of this section, and the revocation shall take effect immediately. A permit revoked by the city manager shall be reinstated for its remaining term upon the permittee’s submission to the city manager of a copy of an insurance policy or certificate of insurance complying with the requirements of subsection (A)(2)(b) of this section and the payment of a twenty-five dollar ($25.00) permit reinstatement fee.
SECTION 2. This Ordinance has been reviewed for compliance with the California Environmental Quality Act (CEQA), the CEQA Guidelines (Title 14, Division 6, Chapter 3 of the California Code of Regulations), and the City’s environmental procedures. The City has determined that this Ordinance is not a “project” for purposes of CEQA, as that term is defined by CEQA Guidelines Section 15378.
Specifically, this Ordinance constitutes organizational or administrative activities of City government that will not result in direct or indirect physical changes in the environment. Therefore, because it is not a “project,” this Ordinance is not subject to CEQA’s requirements. Further, even if this Ordinance were deemed a “project” and therefore subject to CEQA, the City has determined that the Ordinance is exempt from CEQA pursuant to CEQA Guidelines Section 15061(b)(3) (general rule), because the City Council hereby finds with certainty that there is no possibility the passage of this Ordinance will have a significant effect on the environment.
34 SECTION 3. Solvang is a Charter City and has adopted its own rules for summarizing and posting ordinances once they are adopted. A summary of this ordinance will be prepared by the City Clerk. The summary will be posted in three locations after adoption as directed in the Solvang Municipal Code. A true and correct copy of the full ordinance together with a record of the vote of each council member shall be kept by the City Clerk.
PASSED, APPROVED, AND ADOPTED on this 10th day of April, 2023. __________________________________
Mark Infanti, Mayor
APPROVED AS TO FORM: ATTEST:
__________________________________ __________________________________ Dave Fleishman, City Attorney Annamarie Porter, City Clerk 35 STATE OF CALIFORNIA )
COUNTY OF SANTA BARBARA )ss
CITY OF SOLVANG )
I, Annamarie Porter, City Clerk of the City of Solvang, California do hereby certify that the foregoing Ordinance No. 22-0365 was duly introduced at a regular meeting of the City Council held on the 27th day of March, 2023, and was duly adopted at a regular meeting of said City Council held on the 10th day of April 2023, and thereafter signed and approved by the Mayor and attested by the City Clerk, and that said Ordinance was adopted by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Annamarie Porter, City Clerk
36 CITY COUNCIL STAFF REPORT
Agenda Item 4.f
Meeting Date: April 10, 2023
SUBJECT: Adopt Resolution No. 23-1213 A Resolution of the City Council of the City of Solvang California Declaring Stage One Drought Conditions PREPARED BY: Jose Acosta, Utilities Director
DISCUSSION:
At the March 27, 2023, meeting the City Council provide Staff with direction to present a resolution declaring Stage One drought conditions, for adoption. Attached is a copy of the resolution along with an attachment outlining the parameters set forth within Stage One of the Drought Policy, per City Code Section 9-3D-3.
Governor Newson eased drought restrictions within the State of California, signing Executive Order (EO) N-5-23 on March 24, 2023. The EO allows water agencies the option to enter stage one of their drought policies.
Heavy rainfall and snowpacks across the State of California during the beginning of calendar year 2023 have replenished water reservoirs across the state and within crucial supplies of the State Water Project (SWP). Due to these huge water replenishment events the SWP has increased allotments across all SWP participants to 75% of their allocations.
The increase in allotment will provide an allocation of 1,125 acre-feet of water available to the City this coming year. With an additional carryover of approximately 260 acre-feet of water from the previous year, the City should have a total of 1,285 acre-feet of State Water this year.
ALTERNATIVES:
City Council could direct staff to not make any changes and remain in the current Stage 2 of the drought policy.
FISCAL IMPACT:
There are no fiscal impacts currently.
ATTACHMENTS:
A- Resolution 23-1213
B- Drought Conditions Exhibit A
37 RESOLUTION NO. 23-1213
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOLVANG,
CALIFORNIA, DECLARING STAGE ONE DROUGHT CONDITIONS
WHEREAS, in California, water years 2021 and 2022 were very dry; and WHEREAS, the 2021 State Water allocation issued by the Department of Water Resources (DWR) in March 2021 and 2022 was only 5% which matches the historic record low allocation; and
WHEREAS, on April 12, 2021 the Solvang City Council declared a Stage One Drought Condition; and
WHEREAS, on May 10, 2021 Governor Newsom declared a Drought Emergency for several counties within the State including Santa Barbara County; and WHEREAS, the Solvang City Council on August 23, 2021 declared a Stage Two Drought Condition by Resolution No. 21-1145, per Municipal Code Section 9-3D-3, which would activate mandatory water conservation efforts with penalties and mandatory irrigation time of use restrictions; and
WHEREAS, California experienced heavy rainfall and increases in water reservoir storage capacities at the beginning of calendar year 2023; and WHEREAS, State Water Project delivery allocations have been increased to 75% of total City allotment as of the date of this Resolution, and further adjustments to the forecasted allocation are likely following DWR’s April snow survey measurements; and WHEREAS, on March 23, 2023 Governor Newson eased drought restrictions across the State of California by signing EO N-5-23, allowing water agencies the option to enter into Stage One of their drought policies; and
WHEREAS, the Ad Hoc Committee formed by the City Council to review current drought restrictions implemented by the City recommended declaring a Stage One Condition; and
WHEREAS, the Solvang City Council may declare a Stage One Condition, per City Code Section 9-3D-3, which would activate voluntary water conservation efforts and mandatory irrigation time of use restrictions; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SOLVANG DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That the City Council hereby declares a Stage One Drought Condition, per City Code Section 9-3D-3 included herein as Exhibit A.
SECTION 2. That this resolution shall be effective immediately upon adoption. 38 SECTION 3. Resolution No. 21-1145 is hereby rescinded.
SECTION 4. The City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions.
PASSED, APPROVED, AND ADOPTED on this 10th day of April 2023. ______________________________
Mark Infanti, Mayor
APPROVED AS TO FORM: ATTEST:
______________________________ ______________________________ Dave Fleishman, City Attorney Annamarie Porter, City Clerk 39 STATE OF CALIFORNIA )
COUNTY OF SANTA BARBARA )ss
CITY OF SOLVANG )
I, Annamarie Porter, City Clerk of the City of Solvang, California do hereby certifythat Resolution No. 23-1213 was passed and adopted by the City Council of the City of Solvang at a regular meeting of said City Council held on the 10th day of April 2023, and thereafter signed and approved by the Mayor and attested by the City Clerk, and that said resolution was adopted by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Annamarie Porter, City Clerk
40 EXHIBIT A
Stage One Drought Regulations shall take effect immediately upon adoption of this resolution.
Stage One Drought Regulation shall remain in effect until such time as they are cancelled by resolution of the Solvang City Council.
Municipal Code Section 9-3D-3: REGULATIONS DURING DROUGHT CONIDIONS:
A. Stage One Drought Regulations. Upon adoption by the city council of a resolution declaring a stage one drought condition and for as long as that condition exists the following water regulations and other such regulations as may be adopted by resolution of the city council, shall apply to all use of water that is provided by the city water supply system.
1. Voluntary water conservation by all city customers aimed at a fifteen percent (15%) reduction in water use from the specified benchmark year’s average monthly water usage. The benchmark year shall be established in the resolution.
2. Irrigation of turf such as schoolyards, parks, ball fields, golf courses, green spaces, etc., shall be allowed only between the hours of ten (10:00) p.m. and six (6:00) a.m.
3. All restaurants that provide table service shall post, in a conspicuous place, a notice of drought condition and shall refrain from serving water except upon specific request by a customer.
4. Operators of hotels, motels and other commercial establishments offering lodging shall post in each room a notice of drought condition containing water conservation information. Linens and towels shall be washed no more than every second (2nd) day for guests staying more than one (1) night.
5. Exterior sprinkler watering of plants, lawns, shrubbery, ground cover, etc., shall be permitted only between the hours of eight (8:00) p.m. to eight (8:00) a.m. during the months of March through October, and only between the hours of four (4:00) p.m. to ten (10:00) a.m. during the months of November through February.
6. Vehicles shall be washed only at commercial car washing facilities.
7. The washing of hard surfaces such as driveways and sidewalks shall be prohibited except where necessary to protect the public health and safety.
8. The loss of water through breaks or leak in any water user’s plumbing must be corrected within twenty-four (24) hours of the user’s knowledge of the condition.
41 CITY COUNCIL STAFF REPORT
AGENDA ITEM 4.g
Meeting Date: April 10, 2023
SUBJECT: Approve Cooperative Agreement with the Santa Ynez Valley Senior Advisory Council (Solvang Senior Center)
PREPARED BY: Brad Vidro, Interim City Manager
DISCUSSION:
At the November 22, 2021 City Council meeting a request from the Solvang Senior Center for support of their new building project. General direction was given to staff to include funding in the FY 2022/23 of $60,000 as well as waiving rent for the Solvang Senior Center to utilize the Vet’s Hall Facility during construction of the new building.
The current financial plan includes $60,000 in direct funding and $70,000 in fee waivers for the Solvang Senior Center. Staff worked with Solvang Senior Center to develop a Cooperative Agreement (Exhibit A) to provide guidance on the use of the Vet’s Hall Facility during construction of the new building.
Approval of the agreement will assist in the timeline and usage of the facility. It also facilitates the installation of a temporary office trailer in the parking lot during the new building construction.
ALTERNATIVES:
The City Council could choose not to approve the agreement.
FISCAL IMPACT:
The fees that would be realized if the current fee schedule were utilized are estimated at approximately $75,000 for a one year period. This is based on five days a week for the entire period. Additionally, the City’s portion of the building permit fees were requested to be waived. The City’s contract for building department services includes payment to the consultant of 70% of building permit fees.
ATTACHMENTS:
A. Cooperative Agreement
42 Cooperative Agreement
Between the City of Solvang and the
Santa Ynez Valley Senior Advisory Council dba Solvang Senior Center The following are the terms of this Cooperative Agreement, which is effective from April 10, 2023 until all conditions have been adequately addressed after the Certificate of Occupancy for the Solvang Senior Center facility has been issued:
1. Solvang Senior Center Move-in – The City of Solvang will continue to utilize the Vets Hall Facility at its discretion until the Senior Center moves into the Vets Hall. The City’s expectation is that the Senior Center will not move into the Vets Hall until necessary due to the pending demolition of the existing Senior Center building. At this time, the timeframe for the Senior Center to move-in to the Vets Hall is undetermined. Below is an anticipated timeframe based on the submittal of a complete plan set. Senior Center will provide updates on each of these time milestones as they occur to allow City to schedule its own use of the Vets Hall.
a. Trailer Permit - It is estimated that the temporary office trailer permit for the Senior Center project will be issued on May 1, 2023
b. Demolition Permit Issuance – When the building permit for the new Senior Center building is nearing approval
c. Senior Center Move-in to Veterans Memorial Building - 2-weeks prior to building permit issuance (estimated at 12-weeks after the March 31, 2023 submission of complete building plans to the city.)
2. Senior Center Use of the Legion Wing - Monday-Thursday 9:00 AM to 4:00 PM and Friday 9:00 AM to 2:00 PM
3. Senior Center Use of Kitchen – Monday-Thursday 9:00 AM to 4:00 PM and Friday 9:00 AM to 2:00 PM
4. Senior Center Exclusive Use Rooms – The Senior Center shall have the Captain’s Room and the storage area known as the Ag Commissioner’s Office to use for storage.
5. Additional Senior Center use of Vets Hall- shall be coordinated with City Recreation Department subject to availability, 2-week advance notice is required.
6. Office Trailer – A temporary trailer will be placed on-site according to the issued Building Permits. The office trailer shall be removed from the site and the parking lot and utility connection locations shall be restored to pre-project conditions within two weeks after the issuance of the Certificate of Occupancy for the new Senior Center. 43 7. Office Trailer Utility Connections - Water connection will be provided via a connection established by a licensed plumber and as allowed by the issued Building Permit. Electrical power will be provided via a connection established by a licensed electrician and as allowed by the issued Building Permit. All temporary utilities will be required to meet Building Code requirements. The City reserves the right to require a separate meter for the utility use by the Senior Center should City determine that Senior Center’s utility usage is excessive.
8. Alterations to Building or Site –Any alterations to the Vets Hall building or site necessary to serve the temporary use of the facility by the Senior Center shall be approved by the Director of Public Works prior to beginning work. Unless otherwise agreed, the Solvang Senior Center will cover the cost of alterations to the Vets Hall building or site necessary to serve the temporary use by Senior Center. Unless otherwise agreed, all modifications to the building or facility shall be removed upon occupancy of the new Senior Center Facility. City shall not charge Senior Center for the use of the Vets Hall as set forth herein.
THE SENIOR CENTER WILL:
• Provide the City with proof of Liability Insurance in the amount of $1,000,000 per occurrence and $3,000,000 aggregate. The insurance policy shall list the City, its officers, employees, and agents as additionally insured, either by inclusion in the policy itself or endorsement to the policy.
• Maintain the Legion Wing and kitchen in good condition. Clean and sanitize and remove all Senior Center equipment after each use to allow for the full use of the Legion Wing and kitchen by other groups and organizations when not in use by the Senior Center. • Pay for the cost of extending the water and electrical service to the trailer. Provide maintenance and repair for the connections throughout the project. • Provide holding tank for wastewater in office trailer and have licensed service provide pump tank out as necessary.
• Install a trailer in compliance with the Building Permit issued by the city. • Pay for the re-striping of an accessible parking space for use in compliance with ADA requirements and the Building Permit issued by the City. • Share construction schedule updates of the new center with the city on a quarterly basis or more frequently as requested by City.
• Make every reasonable effort to complete the project and move into the new facility by the end of 2024.
THE CITY AND THE CENTER WILL:
A. Coordinate weekly regarding scheduled activities and scheduled/shared use of the facilities. 44 B. During the fourth quarter of Calendar Year 2023, review the 2024 schedule as necessary and agree upon shared use of the facility for the 2024 calendar year beyond daily use specified in Sections 2-4 above.
SANTA YNEZ VALLEY SENIOR ADVISORY COUNCIL
DBA SOLVANG SENIOR CENTER
Date: By:
Jim Richardson, CEO
CITY OF SOLVANG:
Date: By:
Mark Infanti, Mayor
APPROVED AS TO FORM:
Date: By:
Dave Fleishman, City Attorney
ATTEST:
Date: By:
Annamarie Porter, City Clerk
45 CITY COUNCIL STAFF REPORT
Agenda Item 5.a
Meeting Date: April 10, 2023
SUBJECT: Public Hearing to consider Adopting Resolution No. 23-1212 Approving the FY 2023-24 List of Projects to be funded by the SB 1 Road Repair and Accountability Act.
PREPARED BY: Rodger A. Olds, Director of Public Works/City Engineer DISCUSSION:
Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 was passed by the Legislature, and signed into law by Governor Brown on April 28, 2017 in order to address the significant transportation funding shortfalls statewide.
The revenues generated by SB 1 will be distributed to the State of California Department of Transportation (Caltrans) through several different programs. The program that will most directly affect the City of Solvang is the Road Maintenance & Rehabilitation Account (RMRA), under which Solvang will annually receive a population-based allocation of funding for roadway, drainage, and transportation related projects. The projected SB1 – RMRA funding for FY 2023-24 is $143,872.
The RMRA program includes accountability and transparency provisions that will ensure the residents of Solvang are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year. The City must present a list of all projects proposed to receive funding from the Road Maintenance & Rehabilitation Account in a public City Council meeting. The list must include the description and location of each proposed project, a proposed schedule for each project’s completion, and the estimated useful life of the improvement. By presentation of this staff report, conducting a public hearing, and passing a resolution of approval of the list of projects, the City will have fulfilled the requirement to ensure public input into our community’s transportation priorities and the proposed Project List.
Public Works staff maintains a Pavement Management Program to evaluate and prioritize pavement maintenance projects. Solvang’s 10-Year Capital Improvement Program includes a bi-annual cycle of pavement maintenance projects, where one year a light maintenance project on several city streets is completed, and the following year a medium to heavy maintenance project is proposed on fewer streets that are in need of a greater level of repair. The selected roadways are partially based on the output from the Pavement Management Program. Staff has developed the proposed Project List to appropriately and cost-effectively utilize the SB1-RMRA funds to meet the community’s priorities for transportation investment.
Staff recommends the FY 23-24 RMRA funds be utilized for a sectional repair and rehabilitation project on Alamo Pintado Road from Viborg Road north to the City Limits and sectional repairs on Viborg Road various other City streets as necessary.
ALTERNATIVES:
The City Council could approve the Project List with revisions as deemed appropriate or choose not to adopt the recommended Resolution. Not approving the Project List and not adopting the Resolution would result in loss of the FY 2023-24 RMRA funding.
FISCAL IMPACT:
The City is projected to receive $143,872 from the RMRA Program.
ATTACHMENTS:
A. Resolution & Exhibit
46 RESOLUTION NO. 23 -1212
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOLVANG, CALIFORNIA APPROVING THE FY 2023-24 LIST OF PROJECTS TO BE FUNDED BY THE SB 1 ROAD REPAIR
AND ACCOUNTABILITY ACT
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 Chapter 5, Statutes of 2017) was passed by the Legislature and signed into law by the Governor in April 2017 in order to address the significant multi-modal transportation funding shortfalls statewide; and WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of our City are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and
WHEREAS, the City must adopt by resolution a list of all projects proposed to receive fiscal year funding from the Road Maintenance & Rehabilitation Account (RMRA), created by SB 1 which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and WHEREAS, the City will receive an estimated $143,872 in RMRA funding in Fiscal Year 2023- 24 from SB 1; and
WHEREAS, the City has undergone a full public process to ensure public input into our community’s transportation priorities and the Project List.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SOLVANG DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The foregoing recitals are true and correct.
SECTION 2. The attached list of proposed projects (Exhibit A) for Fiscal Year 2023-24 will be funded with Road Maintenance & Rehabilitation Account revenues and is hereby approved.
SECTION 3. That this Resolution is effective immediately upon adoption.
SECTION 4. That the City Clerk shall certify to the passage and adoption of this Resolution and shall cause a certified copy to be filed in the book of original resolutions.
PASSED, APPROVED AND ADOPTED this 10th day of April, 2023. __________________________________
Mark Infanti, Mayor
APPROVED AS TO FORM: ATTEST:
__________________________________ __________________________________ Dave Fleishman, City Attorney Annamarie Porter, City Clerk 47 STATE OF CALIFORNIA )
COUNTY OF SANTA BARBARA )ss
CITY OF SOLVANG )
I, Annamarie Porter, City Clerk of the City of Solvang, California do hereby certify that Resolution No. 23-1212 was passed and adopted by the City Council of the City of Solvang at a regular meeting of said City Council held on the 10th day of April, 2023, and thereafter signed and approved by the Mayor and attested by the City Clerk, and that said resolution was adopted by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
________________________________
Annamarie Porter, City Clerk
48 Exhibit A
City of Solvang
SB1 - Road Maintenance & Rehabilitation Account - Project List FY 2023-24 Agency Program Funding FY Project Type Title Decription Location Est Constuction
Start
Est Constuction
Compltion
Est Useful
Life
Est Useful Max
Life
City of Solvang Local Street and
Roads Program 2023-24
Road Maintenance and
Rehabilitation
Solvang Semi-Annual Road Repair
and Maintenance Project
Sectional Repair of damaged roadway and
constuction of new wearing course at various
locations thoroughout the City. Site as
determined by City's Pavement Management
Program StreetSaver
Various roadways including
Amamo Pintado and Viborg 9/1/2023 12/1/2023 8 15
49 CITY COUNCIL STAFF REPORT
AGENDA ITEM 6.a
Meeting Date: April 10, 2023
SUBJECT: Approve City Manager Employment Agreement with Randolph Murphy PREPARED BY: Dave Fleishman, City Attorney
DISCUSSION:
After the departure of the former city manager in September 2022, the City Council retained the executive recruiting firm Ralph Andersen & Associates to conduct a recruitment for the position. The City Council interviewed a number of candidates, and ultimately, the City Council agreed on Randy Murphy as the next city manager for the City. Mr. Murphy currently serves as the general manager for the Hidden Valley Lake Association in Northern California, and he has previously served a number of public agencies throughout California. He has more than thirty years of management experience including more than twenty years in the public sector.
The purpose of this staff report is to seek approval from the City Council for the employment agreement for Mr. Murphy.
The proposed employment agreement for the City Manager includes, among other items, the following terms:
- Term: The new employment agreement will be for a term of three years, commencing on April 28, 2023 and ending on April 27, 2026.
- Salary: The City Manager's base salary will be $190,000 per year, with potential future increases based on similar increases granted to other management employees. - Benefits: The City Manager will receive standard benefits, including health insurance, retirement benefits, paid time off, housing allowance, a vehicle allowance and a technology allowance. - Performance Evaluation: The City Council will conduct an annual performance evaluation for the City Manager, at which time, the City Council may grant a performance bonus up to $15,000.
ALTERNATIVES:
The City Council could modify the employment agreement, but this option is not recommended, as it is consistent with the direction given by Council and the negotiations with Mr. Murphy.
FISCAL IMPACT:
The fiscal impact from the salary and benefits provided under the agreement is expected to be within available budgeted salary levels for the remainder of the current fiscal year. Additional funding will need to be budgeted in FY 2023/24 for the increased salary and benefits included in this agreement.
ATTACHMENTS:
1. City Manager Employment Agreement
2. Randolph Murphy resume
50 CITY MANAGER EMPLOYMENT AGREEMENT
1. Employment:
This City Manager Employment Agreement (Agreement) is entered into by and between the CITY OF SOLVANG (City) and RANDOLPH MURPHY (Manager), on this 10th day of April, 2023, and shall become effective upon ratification by the City Council at a duly-noticed meeting. Under this Agreement, the City offers, and Manager accepts, employment as City Manager of the City.
2. Duties:
Manager shall perform those duties and have those responsibilities that are commonly assigned to a city manager of a city in California, and as may be further set forth in the City’s Charter and Municipal Code. Manager shall perform such other legally permissible and proper duties and functions consistent with the office of City Manager, as the City Council shall from time to time assign. Manager’s first day of work for City shall be April 28, 2023.
3. Devotion to City Business:
A. Manager’s position is full-time. Recognizing that certain outside consulting or teaching opportunities provide indirect benefits to the City and the community, Manager may, with Council authorization, elect to accept limited teaching, consulting or other business opportunities with the understanding that such arrangements shall not constitute interference with nor a conflict of interest with his responsibilities under this Agreement. It is recognized that Manager must devote a great deal of time outside the City’s normal office hours on business for the City, including but not limited to City Council and other meetings occurring during evening and night hours. City is retaining Manager to perform the duties of city manager, and not for any particular working hours or schedule. Manager shall be entitled to no additional compensation for hours worked outside the City’s normal office hours.
B. Manager shall on an annual basis perform a strategic planning and goal setting session for the City Council. Manager shall further perform an annual executive team strategic planning and goal setting session. City agrees to budget appropriate amounts for such sessions.
4. Term:
Manager’s employment will commence April 28, 2023, and shall continue until April 27, 2026, or the date of earlier termination in accordance with provisions in this Agreement. City shall notify Manager not later than six months prior to the end of the Term that City does not intend to extend the Term. City’s election not to extend this Agreement shall not entitle Manager to Severance pursuant to Section 6 of this Agreement. Subject to payment of Severance as required herein and notwithstanding the term of the agreement, Manager acknowledges that his position with the City is an “at-will” position, and City need not provide advance notification, sufficient or just cause or a right of appeal from a decision to terminate Manager. Manager shall be entitled to only such benefits upon termination as are explicitly set forth in this Agreement.
5. City Council Commitments:
51 A. Except for the purpose of inquiry, the City Council and its members shall deal with all subordinate City employees, officers, contractors, and consultants solely through the Manager or the Manager’s designee, and neither the City Council nor any member thereof shall give direction to any subordinate of the Manager, either publicly or privately.
B. No member of the City Council will order the appointment or removal of any person to any office or employment under the supervision and control of the Manager.
C. Neither the City Council nor any of its members shall interfere with the execution of the powers and duties of the Manager, as specified in the City Charter, the Municipal Code, this Agreement, or any other lawfully adopted and authorized document.
6. Termination of Employment and this Agreement; General Release; Severance:
A. If City terminates this Agreement (thereby terminating Manager’s employment) without Cause, as determined by the affirmative votes of a majority of the members of the City Council at a duly noticed meeting of the City Council, and if Manager signs, delivers to the City Council, and does not revoke, the General Release Agreement (“Release Agreement”) in substantially the form attached hereto as Exhibit A, City shall pay Manager a lump sum benefit equal to six (6) months of his then Base Salary, and shall provide premium payments for six (6) months of health (medical, dental, and vision) benefits continuing under the benefit plans in which Manager and his dependents are then enrolled (the lump sum payment and continuing benefits, collectively “Severance”). Notwithstanding anything to the contrary in this subsection, pursuant to Government Code Section 53243.2, regardless of the term of this Agreement, if the Agreement is terminated, any cash settlement related to the termination that Manager may receive from City shall be fully reimbursed to City if Manager is convicted of a crime involving an abuse of his office or position as city manager of City.
B. If City terminates this Agreement (thereby terminating Manager’s employment) with Cause, as determined by the affirmative votes of a majority of the members of the City Council at a duly noticed meeting of the City Council, Manager shall not be entitled to any additional compensation or payment, including Severance, but shall be entitled only to accrued Base Salary and vacation pay, and any other accrued and unused benefit allowances according to their terms (“Accrued Salary and Benefits”). As used in this Agreement, “Cause” shall only mean any of the following:
1. Conviction of, or plea of guilty or nolo contendere to, any crime or offense (other than minor traffic violations or similar offenses) which is likely to have a material adverse impact on the City or on the Manager’s reputation;
2. Proven failure or refusal of the Manager to observe or perform any of his duties and obligations, if that failure or refusal continues for a period of thirty (30) business days from the date of his receipt of notice from the City Council specifying the acts or omissions deemed to amount to that failure;
3. Conviction of any crime involving an “abuse of office or position,” as that phrase is defined in Government Code Section 53243.4;
4. Repeated failure or refusal to carry out a lawful directive or directives of the City Council 52 made by the City Council as a body at a duly-noticed meeting; and
5. Any grossly negligent action or inaction by Manager that materially and adversely: (a) impedes or disrupts the operations of City or its organizational units; (b) is detrimental to employees or public safety; or (c) violates City’s properly-established rules or procedures.
C. In no event may Manager be terminated within ninety (90) days before or after any municipal election for the selection or recall of one or more of the members of the City Council.
D. If, during the Term or any extended Term, Manager dies, Manager’s estate shall receive Accrued Salary and Benefits, but shall not be entitled to any additional compensation or payment, including Severance.
E. In the event Manager is permanently disabled or is otherwise unable to perform his duties because of sickness, accident, injury, or mental incapacity for a period of three consecutive months beyond any City-paid sick leave, with or without reasonable accommodation, the City may terminate Manager’s employment and this Agreement subject to the Severance pay requirements of this section.
F. Manager may resign from his employment at any time, upon giving forty-five (45) days written notice to the City Council. Manager shall not be entitled to Severance in the event of his resignation unless Manager resigns following an offer by the City Council at a duly-noticed meeting to accept resignation for Severance, or following a suggestion to resign by the City Council at a duly-noticed meeting, whether such suggestion is formal or informal. A suggestion to resign by less than a majority of the City Council shall not constitute a suggestion to resign by the City Council.
G. If the City Council, citizens or the State legislature act to amend any provisions of the Municipal Code or City Charter pertaining to the role, powers, duties, authority, responsibilities of the Manager’s position that substantially changes the form of the government from the council-manager form of government, Manager shall have the right to declare that such amendments constitute termination of this Agreement without Cause.
7. Compensation and Annual Evaluation:
A. Manager’s initial annual Base Salary shall be One Hundred Ninety Thousand Dollars ($190,000.00). Said amount shall be payable in monthly or bi-weekly installments at the same time and in the same manner as other employees of the City are paid. Increases in Manager’s Base Salary may be effective at any time in the sole discretion of the City Council.
B. City, by the City Council, and Manager may set mutually-agreed-upon objectives for each year under this Agreement. The City Council shall evaluate Manager’s performance at least once a year. (“Annual Evaluation”). Following the completion of the Annual Evaluation, the City Council may, in its sole discretion, grant Manager a Performance Bonus in any amount between Zero Dollars ($0.00) and a maximum of Fifteen Thousand Dollars ($15,000.00).
C. Whenever a cost of living adjustment or other non-merit based salary increase is provided to other management employees, the City Council shall consider whether it is reasonable and appropriate to grant a similar increase to the City Manager’s Base Salary upon the written request of the City Manager.
53 D. Manager’s Base Salary increases approved by the City Council from time to time pursuant to this Agreement shall not require an amendment to this Agreement to be effective. Such increases may be set forth in a salary resolution in accordance with applicable law approved by the City Council at a regular meeting of the City Council.
E. If the City reduces the Base Salary or any other financial benefit of the Manager in a percentage that is greater than the average reduction of all department head employees, such action shall constitute a termination of this Agreement without Cause under Section 6.A. of this Agreement, and Manager shall be entitled to Severance.
8. Deferred Compensation:
As part of Manager’s annual compensation, City agrees to provide a Section 457 or 401(a) deferred compensation program which will be administered by the International City Management Association – Retirement Corporation (ICMA-RC), and each year of this Agreement to pay into such program for Manager’s benefit the sum equal to two percent (2.0%) of annual salary, on a per pay period basis.
9. Retirement:
City agrees to enroll Manager as a member of the Public Employees Retirement System (PERS) in the PERS plan offered by City to other similarly-situated management employees of City, and to make such contributions to the PERS plan as are made on behalf of other similarly-situated management employees of City.
10. Health and Medical Benefits Insurance:
City shall provide Manager with the same health plans (medical, dental, and vision) and health savings or flexible spending programs which are provided to other City employees, and shall pay that portion of the employee and dependent rate or premium as is determined by the City Council for all management employees.
11. Life Insurance:
The City agrees to pay for a term life insurance policy in the face amount equal to Manager’s Base Salary on Manager’s life with a carrier selected by the City. Manager shall designate the beneficiaries of the policy. Manager shall also be entitled to participate in any group life, disability or other insurance programs approved by the City Council for all employees.
12. Car Allowance:
Manager’s duties require him to be available and to respond to the demands of City business at all times and outside of regular business hours, including weekends. City shall pay Manager Three Hundred Fifty Dollars ($350.00) monthly in compensation as a vehicle allowance to be used to purchase, lease, or own, operate and maintain a vehicle. Manager shall be responsible for paying for liability, property damage, and comprehensive insurance coverage upon such vehicle with liability limits not less than $100,000 per occurrence/$300,000 aggregate, and shall further be responsible for all 54 expenses attendant to the purchase, operation, maintenance, repair, depreciation and replacement of said vehicle. The City is not liable for any damage to Manager’s vehicle, unless caused by the City’s negligence (Manager’s negligence excepted). If Manager is responsible for an accident while driving his personally owned vehicle while on City business, he is responsible for any increase in his automobile insurance premium.
13. Bonding
City shall bear the full cost of any fidelity or other bonds required of the Manager under any law or ordinance.
14. Equipment:
A. City shall pay Manager a monthly allowance in the same amount provided to other management employees for Manager’s business use of his personal cellular telephone. This amount is currently Fifty Dollars ($50.00) per month. In the alternative, City may, at Manager’s request, provide Manager a City-owned cellular telephone for his business use in lieu of the monthly allowance.
B. City shall pay for the purchase and maintenance of a Microsoft Surface Pro tablet and Office 365 subscription for Manager to use outside City Hall, primarily for his use in conducting City business; provided, however, that it is expressly understood that the equipment may be subject to incidental personal use by Manager so long as it does not interfere with the equipment’s primary business use.
Manager acknowledges that Manager has no expectation of personal privacy while using the tablet, that California’s Public Records Act may apply to records maintained on the tablet, and that the City may require Manager to provide access to the tablet at any time to comply with requests under the Public Records Act. Manager agrees that the equipment issued under this Agreement will be immediately returned to the City in good working condition upon request and/or at the termination of his employment with the City.
15. Business and Professional Expenses:
A. City recognizes that Manager may incur expenses of a non-personal, job-related nature that are reasonably necessary to Manager’s service to City. City agrees to either pay such expenses in advance or to reimburse the expenses, so long as the expenses are incurred and submitted according to City’s normal expense reimbursement procedures or such other procedure as may be designated by the City Council. To be eligible for reimbursement, all expenses must be supported by documentation meeting City’s normal requirements and must be submitted within time limits established by City.
B. City agrees to pay the professional dues and subscriptions on behalf of Manager which are necessary for Manager’s continuation or full participation in international, national, regional, state, or local associations and organizations necessary and desirable for Manager’s continued professional participation, growth and advancement, or for the good of the City, in an amount up to Three Thousand Five Hundred Dollars ($3,500.00) per year, or such greater amount as authorized by the City Council as part of the budget.
55 C. City agrees to pay Manager’s travel and subsistence expenses for official travel, meetings, and occasions reasonably necessary to continue Manager’s professional development, and for Manager’s reasonable participation in necessary official and other functions for the City; including, but not limited to, national, regional, state, and local conferences, and governmental groups and committees on which Manager serves as a member. Notwithstanding the above, the number of conferences or meetings City will pay for each year, and attendance at out-of-state conferences and meetings, shall be at the discretion of the City Council as set forth in the City’s budget.
16. Vacation and Sick Leave:
Manager shall accrue vacation leave, administrative leave and sick leave, and be entitled to take holiday leave, at the same rate and under the same conditions as other management employees of the City, provided that Manager shall be deemed for accrual of vacation leave only to have five years tenure with the City as of the date of execution of this Agreement. Notwithstanding the foregoing sentence, Manager shall be credited with forty-seven (47) hours of administrative leave upon execution of this Agreement. Upon termination or resignation from employment or the non-renewal of this Agreement, Manager shall be paid for all accrued and unused vacation time at the applicable rate of compensation at that time. Manager shall be permitted to accumulate leave, and cash out such leave, in accordance with the policies adopted from time to time for department head employees.
17. Housing Assistance
A. City shall pay a monthly housing allowance to Manager in the amount of one thousand dollars ($1,000.00).
B. City shall reimburse Manager for actual moving expenses incurred by Manager from his current residence, up to five thousand dollars ($5,000.00) upon presentation of appropriate documentation reflecting such expenses.
18. Abuse of Office or Position:
If Manager is convicted of a crime involving an abuse of his office or position as that phrase is defined in Government Code Section 53243.4, both of the following shall apply: (a) if Manager is provided with administrative leave pay pending an investigation, Manager shall be required to fully reimburse City such amounts paid; (b) if in the sole discretion of the City Council, City pays for the criminal legal defense of Manager, Manager shall be required to fully reimburse City such amounts paid.
19. Enforcement of this Agreement:
The prevailing party in any action brought to enforce this Agreement or to resolve any dispute or controversy arising under its terms and conditions, shall be entitled to payment of his/its reasonable attorneys’ fees and costs.
20. Communications Upon Manager’s Separation:
In the event the City terminates the Manager for any reason or no reason, the City and the 56 Manager agree that no member of the City Council, the City management staff, nor the Manager, shall make any written, oral or electronic statement to any member of the public, the press, or any city employee concerning the Manager’s termination except in the form of a joint press release or statement, the content of which is mutually agreeable to the City and the Manager. The joint press release or statement shall not contain any text or information that is disparaging to either party. Either party may verbally repeat the substance of the joint press release or statement in response to any inquiry.
21. Indemnification:
Consistent with sections 995 et seq. of the California Government Code, City shall defend, hold harmless, and indemnify Manager using legal counsel of City’s choosing, against expense or legal liability for acts or omissions by Manager occurring within the course and scope of Manager’s employment under this Agreement. Legal representation, provided by City for Manager, shall extend until a final determination of the issues including any and all losses, damages, judgments, interest, settlements, fines, court costs, and the reasonable costs and expenses of legal proceedings, including appeals, and including attorneys’ fees, and expert witness fees and all other trial and appellate costs, and other liabilities incurred, imposed upon, or suffered by Manager in connection with or resulting from any claim, action, suit, or proceeding, actual or threatened. Manager recognizes that City shall have the right to compromise and settle all actions or proceedings in which City is providing Manager a defense, even if Manager objects to such compromise or settlement. In the event there is a conflict of interest between City and Manager such that independent counsel is required for Manager, Manager may engage his own legal counsel, in which event City shall indemnify Manager, including direct payment of all such reasonable costs related thereto.
22. Notices:
Any notices to be given hereunder by either party to the other in writing may be delivered either by personal delivery, mail, or email. Mailed notices shall be addressed to the parties as set forth below, but each party may change his/its address by written notice given in accordance with this Section.
Notices delivered personally or by email will be deemed communicated as of actual receipt. Mailed notices will be deemed communicated and received as of three (3) calendar days following the date of mailing.
City:
City of Solvang
1644 Oak Street
Solvang, CA 93464
Attn: Mayor
With a copy to:
Dave Fleishman, City Attorney
Richards, Watson & Gershon
847 Monterey Street, Suite 206
San Luis Obispo, CA 93401
Manager:
Randolph Murphy
______________________
______________________
______________________
57 23. Conflict with City Charter or Municipal Code:
The City personnel ordinances, resolutions, rules and policies shall apply to Manager in the same manner as applied to other management employees, provided, however, in the event of a conflict between the provisions of this Agreement and the City Charter, or this Agreement and the Municipal Code, the City Charter or the Municipal Code shall prevail over this Agreement.
24. Modifications:
Any modifications to this Agreement shall be effective only if in writing and signed by both of the parties hereto.
25. Effect of Waiver:
The failure of either party to insist upon strict compliance with any of the terms, covenants, or conditions of this Agreement by the other party shall not be deemed a waiver of that term, covenant, or condition, nor shall any waiver or relinquishment of any right or power at any one time or times be deemed a waiver or relinquishment of that right or power for all or any other times.
26. Partial Invalidity:
If any provision of this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions shall nevertheless continue in full force without being impaired or invalidated in any way.
27. Governing Law:
This Agreement shall be binding upon and shall inure to the benefit of the respective heirs, executors, administrators, successors and assigns of the parties, provided, however, that Manager may not assign his obligations hereunder. This Agreement shall be governed by and construed in accordance with the laws of the State of California, and venue for any action concerning this Agreement shall be limited to the Superior Court for the County of Santa Barbara. The parties hereto acknowledge and agree that, although this Agreement has been drafted by City's legal counsel, Manager has reviewed, or had an opportunity to review, the terms of this Agreement with his legal counsel. Consequently, the doctrine that ambiguities in an agreement should be resolved against the drafting party shall not be employed in connection with this Agreement and this Agreement shall be interpreted in accordance with its fair meaning.
28. Entire Agreement:
This Agreement represents the entire agreement between the parties and supersedes any and all other agreements, either oral or in writing, between the parties with respect to the employment of Manager by City, and contains all of the covenants and agreements between the parties with respect to that employment. Each party to this Agreement acknowledges that no representations, inducements, promises, or agreements, oral or otherwise, have been made by either party, or by anyone acting on 58 behalf of either party, which are not embodied herein, and that no other employment agreement, statement, or promise not contained in this Agreement shall be valid or binding upon either party.
CITY OF SOLVANG (“CITY”)
By:_________________________________
Mark Infanti, Mayor
ATTEST:
By:_________________________________
Annamarie Porter, City Clerk
APPROVED AS TO FORM:
By:_________________________________
Dave Fleishman, City Attorney
RANDOLPH MURPHY (“MANAGER”)
By:______________________________
Randolph Murphy
59 GENERAL RELEASE AGREEMENT
This General Release Agreement (“Release Agreement”) is entered into by and between RANDOLPH MURPHY ("Manager") and CITY OF SOLVANG (“City"), in light of the following facts:
A. Manager’s employment with City concluded on ____________.
B. Certain disputes have arisen between City and Manager.
C. City and Manager each deny any liability whatsoever to the other.
D. City and Manager wish to fully and finally resolve any and all disputes they may have with each other.
E. Manager is hereby informed that he has twenty-one (21) days from receipt of this Agreement to consider it. City hereby advises Manager to consult with his legal counsel before signing this Agreement.
F. Manager acknowledges that for a period of seven (7) days following the signing of this Agreement ("Revocation Period"), he may revoke the Agreement. This Agreement shall not become effective or enforceable until the day the Revocation Period has expired.
G. Manager acknowledges that the Salary Payment referenced in paragraph 1 of this Agreement represents all compensation, including salary, accrued benefit balances and reimbursed expenses, due and payable to him through the date of employment termination. Manager also acknowledges that City has made this Salary Payment without regard to whether he signs this Agreement. The Salary Payment does not constitute consideration for this Agreement.
1. Receipt of Salary Payment. Manager hereby acknowledges receipt of a check or checks for all compensation owing to him/her, including salary, accrued benefit balances and reimbursed expenses ("Salary Payment") from City.
2. Severance. Within five (5) days following Manager’s signing, delivering to the City, and not revoking this Agreement, City shall pay Manager the gross amount provided for in Section 6.A. of the attached Employment Agreement, less applicable deductions, and shall provide the months of medical benefits as provided in that same Section 6.A. Manager acknowledges that the Severance is in excess of all amounts due and owing him as a result of his employment by City. 60 3. General Release. In consideration of the Severance to be paid and provided to Manager, and other good and valuable consideration, Manager hereby releases and discharges City and its past and present City Council Members, employees, representatives and agents, from all rights, claims, causes of action, and damages, both known and unknown, in law or in equity, concerning and/or arising out of his employment by City which he now has, or ever had, including but not limited to any rights, claims, causes of action or damages arising under Title VII of the Civil Rights Act of 1964, the Vocational Rehabilitation Act of 1973, the Employee Retirement Income Security Act, the Americans with Disabilities Act, the Age Discrimination in Employment Act, the Older Workers Benefits Protection Act, the Family and Medical Leave Act of 1993, the Domestic Partners Act of 2003, the California Labor Code, the Private Attorneys General Act of 2004, the California Moore-Brown-Roberti Family Rights Act, the California Unruh Civil Rights Act, the California Fair Employment and Housing Act, any other federal, state, or local employment practice legislation, or any federal or state common law, including wrongful discharge, breach of express or implied contract, or breach of public policy. Manager hereby waives and relinquishes all rights and benefits afforded by Section 1542 of the Civil Code of California. Manager understands and acknowledges the significance and consequences of this specific waiver of Section 1542. Section 1542 of the Civil Code of California states as follows:
" A general release does not extend to claims that the creditor or releasing party does not know or suspect to exist in his or her favor at the time of executing the release and that, if known by him or her, would have materially affected his or her settlement with the debtor or released party.”
Notwithstanding the provisions of Section 1542, and for the purpose of implementing a full and complete release and discharge of City and its past and present City Council Members, employees, representatives and agents, Manager expressly acknowledges that this General Release is intended to include in its effect, without limitation, all claims which he does not know or suspect to exist in his favor.
Manager further acknowledges that he has read this General Release and that he understands that this is a general release, and that he intends to be legally bound by the same. 61 4. Fees and Costs. Manager and City agree that in the event of litigation relating to this Release Agreement, the prevailing party shall be entitled to recover his/its reasonable attorneys' fees and costs.
CITY OF SOLVANG (“CITY”)
By:_________________________________
Mark Infanti, Mayor
ATTEST:
By:_________________________________
Annamarie Porter, City Clerk
APPROVED AS TO FORM:
By:_________________________________
Dave Fleishman, City Attorney
RANDOLPH MURPHY (“MANAGER”)
By:______________________________
Randolph Murphy
62 Randolph P. Murphy, MPA, CMCA, AMS
18315 Pinnacle Ct. Hidden Valley Lake, CA 95467
C – 530-519-3356 E – [email protected]
Education
Golden Gate University
Masters of Public
Administration
University of Phoenix
Bachelor of Science
Business Management
Certificates
Community Association
Managers International
Certification Board
Certified Manager of
Community Associations
(CMCA) Credential
Community Association
Institute
Association Management
Specialist (AMS)
UC Berkeley Goldman
School of Public Policy
Strategic Management of
Public Organizations
CSAC Institute for
Excellence in County
Government
Capital Improvement
Planning and Financing;
When Bad Things Happen;
Financing California
Counties;
Effective Electronic
Communications and Media
Relations
Emergency Management
Institute/FEMA
ICS 100, 200 & 300
Mr. Randolph P. “Randy” Murphy possesses more than thirty years of management experience, including over twenty in public service. He is an experienced professional with a successful history of working in all facets of public and private administration and is skilled in Public Works, Policy Analysis, Economic Development, Government Services, Emergency Management, and Strategic Planning. Murphy is a life-long learner who completed both his undergraduate and graduate studies while working full-time and raising a family. Additionally, he recently received two certifications in Common Interest Development administration.
Mr. Murphy is a very organized, hardworking, creative person with an excellent sense of humor and management and teambuilding experience over reporting staff in excess of one hundred people. He is or has been responsible for contract negotiations, personnel discipline and development, labor talks, budget administration, audit processes, risk management, safety and regulatory compliance, grant reporting, customer service, inventory control, fleet management, and purchasing, among many others.
Mr. Murphy’s public service management accomplishments include extensive civic interaction; supervision of professional engineers and surveyors; financial administration and reconciliation for department and combined program budgets of over $100 million; and making presentations to numerous service groups, City Councils, Boards of Directors/Supervisors, State Commissions and other policy makers.
Relevant Experience
Hidden Valley Lake Association – General Manager – 6/19 to present Mr. Murphy plans, organizes and directs the operations and maintenance of a 3300 lot, 2000+ acre large-scale Homeowners’ Association, which includes a private security force, an eighteen-hole championship golf course, a 102-surface acre lake, as well as numerous other amenities. He manages a reserve fund that includes multiple projects with a combined value of more than $200M, with an emphasis on the recent completion of the long-awaited $10M+ replacement of the community restaurant/bar/pro shop complex that has languished over 20 years. Murphy has prepared and published several Requests For Proposals/Qualifications. He also collaborated with various public agencies to integrate efforts in recent fire emergencies and established a much-needed fire break around most of the area. He also developed and successfully managed the $14M+ operational annual budget through the initial COVID crisis.
Feather River Recreation and Park District – General Manager – 3/18 to 6/19 Mr. Murphy provided general oversight of $5M+ restoration project of the district’s crown jewel park on the Feather River. He enhanced good working relationships with other governmental and regulatory agencies in the region.
Murphy also encouraged innovation, teamwork and transparency among all subordinate staff. As the chief administrator of the county-wide recreation and park district he was responsible for: managing and directing budget and operations; facilities and asset management; public safety; legislative analysis; intergovernmental relations; employee relations; and strategic planning. 63 Randolph P. Murphy
Continued
Current and Prior
Professional Affiliations
Community Association
Institute
California Association of
Community Managers
California City
Management Foundation
International Council of
Shopping Centers
County Engineers
Association of California
International City/County
Management Association
Association of
California Airports
American Public Works
Association
City of Benicia – Interim Director of Public Works – 10/17 to 3/18 Mr. Murphy had oversight of a full-service Public Works Department, including sewer and water. He coordinated with other department heads to solve interdepartmental issues. Murphy spearheaded the effort to resolve Council and community concerns re: recent Prop 218 water and sewer rate increases. He also executed policies and programs that fulfilled the goals and objectives of the City Council and/or the City Manager's Office.
RGS – Sr Advisor (Interim Administrative Services Director)– 7/17 to 9/17 While he served as the Interim Deputy Director of Administrative Services for the Town of Windsor, Mr. Murphy planned, directed, coordinated and administered the Town's Finance, IT and Utility Billing operations. He provided guidance on several contract negotiations, which included the renewal of Sheriff services. Murphy also assisted with a variety of policy and procedure updates.
San Mateo County Harbor District – Interim Director of Ops – 3/16 to 7/16 Mr. Murphy planned, organized and directed the operations and maintenance of the District’s two marinas and related facilities. He developed and implemented sound management approaches for the publicly owned land and facilities under lease and generated optimal utilization of marine recreational operations and activities at the marinas. He also planned and coordinated capital projects, maintenance work and environmental compliance reporting. Murphy directed the work of both technical and support staff, including harbor patrol and managed several construction projects.
City of Oroville – City Administrator – 8/13 to 3/15
Mr. Murphy served as the Chief Administrative Officer of the City and was responsible for: managing and directing budget and operations; facilities and asset management; public safety; economic development; legislative analysis; intergovernmental relations; employee relations; and strategic planning. He also assisted with the effective development and utilization of technology to improve departmental systems and processes. Mr. Murphy also served as the City Clerk, Supplemental Benefits Fund Administrator, Personnel Director and Housing Administrator.
City of Tulare – Assistant City Manager – 11/12 to 6/13 Mr. Murphy had oversight of many city-wide programs, including: continuous improvement initiatives, capital improvement program (CIP), public works and engineering. He also executed policies and programs that fulfilled the goals and objectives of the City Council and/or the City Manager's Office. His daily work included continuous process improvement activities, project feasibility studies, financial and quantitative analysis, formulation of action plans and strategies, coordination of activities, relevant research, and interface with project principals and negotiations. Mr. Murphy also provided administrative direction to all divisions of Public Works (Solid Waste, Streets, Water and Wastewater), to the City Engineer and served as the General Manager of the Board of Public Utilities.
Willdan – Interim Deputy Director, Public Works – 1/12 to 11/12 As the Interim Deputy Director of Inyo County Public Works, Mr. Murphy planned, directed, coordinated and administered the department's budgeting, fiscal control, general business activities, human resources, employee relations, training, strategic planning, records management, information systems and general administrative functions. He also participated as a member of the 64 Randolph P. Murphy
Continued
Departmental executive team in the review and establishment of policies and procedures for carrying out departmental goals and objectives, and initiated changes in methods and procedures to improve service delivery. Mr. Murphy further conducted or directed and evaluated complex studies pertaining to a variety of administrative and operational challenges, and developed and implemented effective solutions.
County of Glenn – Deputy Director, Planning & Public Works – 5/07 to 7/11 As the Deputy Director for Operations, Mr. Murphy supervised several Divisions of the Agency: Parks, Facilities, Roads, Fleet Services, Solid Waste, Engineering and Airports, and administered their associated annual budgets totaling over $25 Million. In this role he directed several capital improvement projects, including:
more than $3 Million of Proposition 1B pavement restoration; 3 separate multimillion dollar STIP-funded overlays; a multi-year, multimillion dollar CDBG-funded community revitalization; and numerous federally-funded bridge renovation and replacement projects, cumulatively totaling over $10 Million. He was ultimately responsible for the development and discipline of over 50 professional and blue-collar staff.
City of Salem – Management Analyst II, Police Department – 6/06 to 5/07 While employed with the City of Salem (OR), Mr. Murphy provided analysis and testified to the State Liquor Commission regarding the potential impact of a plan to divert liquor tax revenues from local law enforcement. His participation and testimony was a major factor in helping convince the State Legislature to abandon its plan to raid those funds. Mr. Murphy also prepared and administered a total Departmental budget in excess of $40 Million.
County of Tuolumne – Business Manager, Public Works – 9/01 to 6/06 While employed with the County of Tuolumne (CA), Mr. Murphy managed most of the financial and many of the administrative, technological and public information activities of the Department of Public Works. He also spearheaded an effort to update the County’s service and permit fees, which resulted in a significant improvement in cost recovery for services rendered, as well as participated in several cooperative interagency work groups for website development, budget strategies, and many others.
65 Blue Folder
City Council
April 10, 2023
Item 6.a
Discussion and possible action to approve City Manager Contract
PUBLIC COMMENT RECEIVED
66 From: Kief Adler
To: Public City Council Group
Subject: City Manager and Marketing Manager
Date: Thursday, April 6, 2023 7:29:56 PM
Caution! This message was sent from outside your organization.
Dear Mr. Mayor and Council Members:
I have been going over the agenda for Monday's council meeting and I'm, frankly, horrified at the resume of the incoming City Manager. It seems that he's really only been a city manager once... and he was fired from that position! Right now, as you know, he's running a homeowners association. He went to C schools and seems to be listing certificates that never existed. That is, I can't even find a current, or past, listing for UC Berkley's Strategic Management of
Public Organizations. Is he making this one up? Most of these certs are courses over a few hours anyway but, I guess, they look good on a resume.
I know you've had a tough time attracting someone qualified but isn't there a City employee that can take over temporarily so you don't have to hire this guy? If not, can you at least put a 3 month probationary period in the contract? It looks to me that Mr. Murphy is just looking for his swan song job before retiring. And, judging by what you have to pay him, he's hitting the jackpot. As a citizen of Solvang, and thinking about the amount of money that has been wasted in the past years on phishing schemes, paying off the last city manager, legal fees, marketing costs, etc., I certainly don't want to see this trend continue.
Lastly, do we need a director of marketing in the City? If you have a TAC that can ensure that any marketing/public relations companies the City hires are doing a good job, what do we need a marketing director for? Conversely, if you hire a really good marketing director, perhaps you don't need to hire a marketing company at all.
I appreciate the fact that you all have a relatively thankless job and I do thank you for doing it. I would just hate to see you make a decision in haste, and come to regret it later.
Thanks again for all you do
Kief Adler
67 From: Ken Partch, MS, BCPA, PFP
To: Public City Council Group
Subject: Manager selection is wrong
Date: Monday, April 10, 2023 7:24:23 AM
Caution! This message was sent from outside your organization.
Good Morning:
Your choice of city manager is all wrong and if you want to avoid embarrassment and more distress coming to the resident of our beloved Valley you mustn’t hire this guy.
Sincerely,
Kenneth Partch, MS, BCPA, PFP
1190 North Refugio Rd.
Santa Ynez, CA 93460
(805) 451-0005
[email protected]
www.kenpartch.com
68 CITY COUNCIL STAFF REPORT
AGENDA ITEM 6.b
Meeting Date: April 10, 2023
SUBJECT: Adopt Resolution No. 23-1214 Adopting the 2023 City of Solvang Annex for Identifying Risk Assessment and Mitigation Strategies and Integrating by Reference into the Safety Element of The General Plan, and Approving the Santa Barbara County Multi- Jurisdictional Hazard Mitigation Plan PREPARED BY: Brad Vidro, Interim City Manager
DISCUSSION:
The City of Solvang (City) recognizes the consequences of disasters and the need to reduce the impacts of all hazards, natural and human-caused. This annex was prepared in 2022 as part of the update to the County of Santa Barbara (County) Multi-Jurisdictional Hazard Mitigation Plan (MJHMP).
This annex serves as the Local Hazard Mitigation Plan (LHMP) for the City. The LHMP was last comprehensively updated in 2017 as an annex to the 2017 MJHMP. Since 2017, the City has:
• Incorporated the LHMP goals, objectives, and mitigation actions into its local plans and processes, including the General Plan Safety Element by reference and specific hazard planning efforts (e.g., Stormwater Management Program). • Used the LHMP’s assessment of capabilities, hazards, and vulnerabilities to inform planning, capital improvements, programs, decision-makers, and the public. • Implemented mitigation actions through the City’s general plan, capital improvement program, maintenance programs, grant programming, community outreach, and budget process.
• Reviewed and evaluated mitigation actions before and after disasters, including the Alisal Fire.
This update to the LHMP builds on and refines the MJHMP’s assessment of hazards and vulnerabilities countywide to develop a mitigation plan for the City. The City participated in the 2022 MJHMP Mitigation Advisory Committee (MAC) and Local Planning Team (LPT), reviewed all portions of the MJHMP pertaining to the City, and incorporated relevant components into this annex. It contains updated capability assessment information, a current vulnerability assessment, and an updated/revised mitigation strategy. The methodology and process for developing this annex build on approaches employed in the 2022 MJHMP and are explained throughout the document.
The Federal Emergency Management Agency (FEMA) has completed its review of the Santa Barbara County Multi-Jurisdiction Hazard Mitigation Plan 2022 and has determined that this plan is eligible for final approval pending its adoption by Santa Barbara County and all participating jurisdictions.
The City of Solvang’s plan (Exhibit A to the Resolution) is a chapter of the County’s MJHMP and with adoption will become part of the county-wide approved plan.
ALTERNATIVES:
The City Council could choose not to adopt the resolution which could jeopardize the City’s position for eligibility of any future disaster recovery and/or mitigation funding as law requires a current approved plan to be in place.
FISCAL IMPACT:
There is no direct fiscal impact with this action. Development of the MJHMP was fully funded by Santa Barbara County. Having an approved Local Hazard Mitigation Plan provides for funding opportunities 69 from the State and Federal governments for future disaster mitigation funding and other similar types of funding that may become available.
ATTACHMENTS:
A. Resolution 23-1214 (with LHMP as attachment)
B. LHMP
The entire Santa Barbara County Multi-Jurisdictional Hazard Mitigation Plan is available on the City’s Website
70 RESOLUTION NO. 23-1214
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOLVANG, CALIFORNIA, ADOPTING THE 2023 CITY OF SOLVANG ANNEX FOR IDENTIFYING RISK
ASSESSMENT AND MITIGATION STRATEGIES AND INTEGRATING BY
REFERENCE INTO THE SAFETY ELEMENT OF THE GENERAL PLAN, AND
APPROVING THE SANTA BARBARA COUNTY MULTI- JURISDICTIONAL HAZARD
MITIGATION PLAN
WHEREAS, the Federal Disaster Mitigation Act of 2000 (“Act”), as described in Title 44 of the Code of Federal Regulations Section 201.6 (44 CFR § 201.6) mandates local governments to submit and maintain a Federal Emergency Management Agency (“FEMA”) approved local hazard mitigation plan; and in 2006, the state adopted Assembly Bill (AB) 2140 which added provisions specifying what is to be included in a LHMP and requiring a linkage between a local jurisdiction's LHMP and the Safety Element of their General Plan; and
WHEREAS, the City of Solvang has participated in a county-wide multi-jurisdictional plan with the Santa Barbara County Office of Emergency Management; and WHEREAS, the Santa Barbara County Multi-Jurisdictional Hazard Mitigation Plan, identifies each jurisdictions risk assessment and mitigation strategies to reduce the impacts of natural, technological, and human caused disasters on the public and local government; and WHEREAS, identification of hazards in the City assists with response planning, exercise development, public education and awareness, and other emergency management functions; and
WHEREAS, FEMA has given preliminary approval of the Santa Barbara County Multijurisdictional Hazard Mitigation Plan and requires that all cities adopt their annexes prior to final approval; and
WHEREAS, AB 2140 provides cities the authority to adopt by reference their respective Local Hazard Mitigation Plan (LHMP) as part of the Safety Element of its General Plan and by doing so, a city becomes eligible for additional funding from the California Office of Emergency Services (OES) under the California Disaster Assistance Act; and
WHEREAS, AB 2140 can be met by either including the LHMP language specific to AB 2140 as part of the Safety Element or to incorporate the LHMP by reference into the Safety Element of the General Plan.
WHEREAS, adopting the LHMP and amending the General Plan to incorporate the Local Hazard Mitigation Plan by reference is exempt from environmental review pursuant to the California Environmental Quality Act (CEQA) through the use of the “General Rule” Section 15061(b)(3) of the CEQA Guidelines as adoption of the Amendment will have no potential adverse impact upon the environment because the LHMP will act a guidebook for hazard mitigation strategies but does not implement any specific project, action, or funding; and
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SOLVANG DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That the City of Solvang California, hereby adopts its Local Hazard Mitigation Plan attached hereto as Exhibit “A”, and by reference into the safety element of the general plan in accordance with the requirements of AB 2140.
71 SECTION 2. That the City of Solvang, will submit this adopted resolution to the California Office of Emergency Services and FEMA Region IX officials to enable the plan's final approval in accordance with the requirements of the Disaster Mitigation Act of 2000 and to establish conformance with the requirement of AB 2140.
SECTION 3. That this Resolution is effective immediately upon adoption.
SECTION 4 That the City Clerk shall certify to the passage and adoption of this Resolution and shall cause a certified copy to be filed in the book of original resolutions.
PASSED, APPROVED AND ADOPTED this 10th day of April, 2023. __________________________________
Mark Infanti, Mayor
APPROVED AS TO FORM: ATTEST:
__________________________________ __________________________________ Dave Fleishman, City Attorney Annamarie Porter, City Clerk 72 STATE OF CALIFORNIA )
COUNTY OF SANTA BARBARA )ss
CITY OF SOLVANG )
I, Annamarie Porter, City Clerk of the City of Solvang, California do hereby certify that Resolution No. 23-1214 was passed and adopted by the City Council of the City of Solvang at a regular meeting of said City Council held on the 10th day of April, 2023, and thereafter signed and approved by the Mayor and attested by the City Clerk, and that said resolution was adopted by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
________________________________
Annamarie Porter, City Clerk
73 City of Solvang
Local Hazard Mitigation Plan
An Annex to the Santa Barbara County
Multi-Jurisdictional Hazard Mitigation Plan
February 2023
74 This Page Intentionally Left Blank
75 Table of Content
1.0 Introduction .................................................................................................................................................... 1
2.0 Plan Purpose and Authority ........................................................................................................................ 2
3.0 Planning Process ........................................................................................................................................... 6
3.1 Overview ................................................................................................................................................... 6
3.2 Mitigation Advisory Committee (MAC) ................................................................................................ 7
3.3 Local Planning Team (LPT) ...................................................................................................................... 8
3.4 Public Outreach and Engagement ........................................................................................................ 9
4.0 Capability Assessment ................................................................................................................................. 9
4.1 Development Trends and Demographics ............................................................................................ 9
4.2 Key Departments ................................................................................................................................... 10
4.3 Administrative and Technical Capacity ............................................................................................. 14
4.4 Legal and Regulatory Capabilities .................................................................................................... 15
4.5 GIS, Computer and Communication Technology .............................................................................. 16
4.6 Financial Resources ................................................................................................................................ 16
4.7 Education and Outreach Capabilities ................................................................................................ 18
4.8 Relevant Plans, Policies, and Ordinances .......................................................................................... 18
4.8.1 City of Solvang General Plan .................................................................................................... 18
4.8.2 Zoning and Subdivision Ordinances .......................................................................................... 22
4.8.3 Building Codes ............................................................................................................................... 23
4.8.4 Floodplain Management Ordinance ......................................................................................... 23
4.8.5 Repetitive Loss (RL) Properties .................................................................................................... 24
4.8.6 City of Solvang Storm Water Management Program .......................................................... 24
4.8.7 City of Solvang Wastewater Treatment Plant ........................................................................ 26
4.8.8 City of Solvang Emergency Operations Plan .......................................................................... 26
4.8.9 SEMS Multi-Hazard Functional Plan .......................................................................................... 28
4.9 Opportunities for Mitigation Capability Improvements ................................................................. 28
5.0 Hazard Assessment .................................................................................................................................... 29
5.1 Overview ................................................................................................................................................. 29
5.2 Hazard Screening/Prioritization ......................................................................................................... 30
5.3 Drought & Water Storage ................................................................................................................... 31
5.4 Wildfire ................................................................................................................................................... 31
5.5 Extreme Temperatures and Severe Weather .................................................................................. 32
5.6 Flood ........................................................................................................................................................ 33
5.7 Earthquake & Liquefaction .................................................................................................................. 33
5.8 Cyber Threat .......................................................................................................................................... 33
5.9 Energy Shortage & Resilience ............................................................................................................. 34
5.10 Pandemic/Public Health Emergency .................................................................................................. 34
5.11 Dam/Levee Failure ................................................................................................................................ 35
6.0 Vulnerability Assessment ........................................................................................................................... 35
6.1 Wildfire ................................................................................................................................................... 37
6.1 Flood ........................................................................................................................................................ 40
6.2 Earthquake & Liquefaction .................................................................................................................. 42
6.3 Dam/Levee Failure ................................................................................................................................ 47
6.4 Landslide ................................................................................................................................................. 50
7.0 Mitigation Strategy ................................................................................................................................... 52
7.1 Mitigation Priorities ............................................................................................................................... 52
7.1.1 General Observations — Strengths .......................................................................................... 52
7.1.2 General Observations — Weaknesses .................................................................................... 53
7.1.3 General Observations — Priorities ........................................................................................... 53
7.1.4 Goals and Objectives .................................................................................................................. 53 76 7.2 Mitigation Progress ............................................................................................................................... 55
7.3 Mitigation Approach ............................................................................................................................. 56
7.4 Implementation Plan .............................................................................................................................. 56
8.0 Plan Maintenance ....................................................................................................................................... 58
8.1 Monitoring, Evaluating, and Updating the plan .............................................................................. 58
8.2 Implementation through Existing Plans and Programs .................................................................... 58
8.3 Ongoing Public Outreach and Engagement ..................................................................................... 59
8.4 Point of Contact ...................................................................................................................................... 59 List of Figures
Figure 6-1. City of Solvang Critical Facilities within Wildfire Threat Zones ........................................... 39 Figure 6-2. City of Solvang Critical Facilities in FEMA Flood Hazard Zones .......................................... 41 Figure 6-3. City of Solvang Critical Facilities and Earthquake Groundshaking Potential (San Luis Range 7.2 Magnitude ShakeMap) ...................................................................................... 45 Figure 6-4. City of Solvang Critical Facilities and Liquefaction Potential ................................................ 46 Figure 6-5. City of Solvang Critical Facilities in Dam Inundation Zone .................................................... 49 Figure 6-6. City of Solvang Critical Facilities within Landslide Susceptibility Zones .............................. 51 List of Tables
Table 3-1. Mitigation Advisory Committee (MAC) Meetings Summary ..................................................... 7 Table 3-2. City of Solvang Local Planning Team 2022 ............................................................................... 8 Table 3-3. Local Planning Team Activity Summary ....................................................................................... 8 Table 4-1. City of Solvang Administrative and Technical Capacity ........................................................ 14 Table 4-2. City of Solvang: Legal and Regulatory Capability ................................................................ 15 Table 4-3. City of Solvang Fiscal Capability ............................................................................................... 17 Table 5-1. City of Solvang Local Priority Hazards ..................................................................................... 30 Table 6-1. Critical Facilities in the City of Solvang ..................................................................................... 35 Table 6-2. Summary of Potential Impacts on Critical Facilities ................................................................. 36 Table 6-3. City of Solvang at Risk to Wildfire Threat ............................................................................... 38 Table 6-4. City of Solvang Critical Facilities Vulnerable to Wildfire ...................................................... 38 Table 6-5. City of Solvang FEMA Floodplain Exposure and Loss ............................................................. 40 Table 6-6. City of Solvang Critical Facilities at Risk to Flood Hazard .................................................... 40 Table 6-7. City of Solvang at Risk to the Liquefaction Hazard by Property Type .............................. 42 Table 6-8. City of Solvang Critical Facilities Vulnerable to Groundshaking & Liquefaction .............. 43 Table 6-9. City of Solvang at Risk to Dam Inundation Hazard ................................................................ 47 Table 6-10. City of Solvang Critical Facilities Vulnerable to Inundation from Dam/Levee Failure ............................................................................................................................................... 47 Table 6-11. City of Solvang Improved Properties at Risk to Landslide Summary .................................. 50 Table 6-12. City of Solvang Critical Facilities Vulnerable to Landslide .................................................... 50 Table 7-1. Status of City of Solvang Previous Mitigation Actions ............................................................ 55 77 1.0 INTRODUCTION
Natural and human-caused disasters can lead to death, injury, property damage, and interruption of business and government services. When they occur, the time, money, and effort to respond to and recover from these disasters divert public resources and attention from other important programs and problems.
However, the impact of foreseeable yet often unpredictable natural and human-caused events can be reduced through mitigation planning. History has demonstrated that it is less expensive to mitigate against disaster damage than to repeatedly repair damage in the aftermath. A mitigation plan states the aspirations and specific courses of action jurisdictions intend to follow to reduce vulnerability and exposure to future hazard events.
The City of Solvang (City) recognizes the consequences of disasters and the need to reduce the impacts of all hazards, natural and human-caused. This annex was prepared in 2022 as part of the update to the County of Santa Barbara (County) Multi-Jurisdictional Hazard Mitigation Plan (MJHMP). This annex serves as the Local Hazard Mitigation Plan (LHMP) for the City. The LHMP was last comprehensively updated in 2017 as an annex to the 2017 MJHMP. Since 2017, the City has:
• Incorporated the LHMP goals, objectives, and mitigation actions into its local plans and processes, including the General Plan Safety Element by reference and specific hazard planning efforts (e.g., Stormwater Management Program).
• Used the LHMP’s assessment of capabilities, hazards, and vulnerabilities to inform planning, capital improvements, programs, decision-makers, and the public. • Implemented mitigation actions through the City’s general plan, capital improvement program, maintenance programs, grant programming, community outreach, and budget process. • Reviewed and evaluated mitigation actions before and after disasters, including the Alisal Fire.
This update to the LHMP builds on and refines the MJHMP’s assessment of hazards and vulnerabilities countywide to develop a mitigation plan for the City. The City participated in the 2022 MJHMP Mitigation Advisory Committee (MAC) and Local Planning Team (LPT), reviewed all portions of the MJHMP pertaining to the City, and incorporated relevant components into this annex.
It contains updated capability assessment information, a current vulnerability assessment, and an updated/revised mitigation strategy. The methodology and process for developing this annex build on approaches employed in the 2022 MJHMP and are explained throughout the following sections.
The 2022 MJHMP update was prepared with input and coordination from each of the county’s eight incorporated cities, six special districts, the County, citizen participation, responsible officials, and support from the State of California Governor’s Office of Emergency Services (CalOES) and the Federal Emergency Management Agency (FEMA). The process to update the MJHMP and this LHMP included over a year of coordination with representatives from all participating agencies within the County and County representatives who comprised the MAC (described further in Section
3.0 below). The City is a participating agency in the County’s MJHMP update.
The City’s LHMP is used by local emergency management teams, decision-makers, and agency staff to implement needed mitigation to address known hazards. The MJHMP and this annex can also be used as a tool for all stakeholders to increase community awareness of local hazards and risks and 78 provide information about options and resources available to reduce those risks. Informing and educating the public about potential hazards helps all county residents and visitors protect themselves against their effects.
Risk assessments were performed that identified and evaluated priority hazards that could impact the City. Vulnerability assessments summarize the identified hazards’ impact on the City. Estimates of potential dollar losses to vulnerable structures are presented. The risk and vulnerability assessments were used to determine mitigation goals and objectives to minimize near-term and long-term vulnerabilities to the identified hazards. These goals and objectives are the foundation for a comprehensive range of specific attainable mitigation actions (see Section 7.0, Mitigation Strategy).
2.0 PLAN PURPOSE AND AUTHORITY
Federal legislation historically provided funding for disaster preparedness, response, recovery, and mitigation. The Disaster Mitigation Act (DMA) of 2000, also commonly known as “The 2000 Stafford Act Amendments” (the Act), constitutes an effort by the federal government to reduce the rising cost of disasters. The legislation reinforces the importance of mitigation planning and emphasizes planning for disasters before they occur.
Section 322 of the DMA requires local governments to develop and submit mitigation plans to qualify for the Federal Emergency Management Agency (FEMA) Hazard Mitigation Grant Program (HMGP) funds. The 2022 MJHMP meets the statutory requirements of DMA 2000 (P.L. 106-390), enacted October 30, 2000, and 44 CFR Part 201 – Mitigation Planning, Interim Final Rule, published February 26, 2002. The HMA grants include the Hazard Mitigation Grant Program (HMGP), Pre-Disaster Mitigation (PDM) program, and the Flood Mitigation Assistance (FMA) program. Additional FEMA mitigation funds include the HMGP Post Fire funding associated with Fire Management Assistance Grant (FMAG) declarations and the Building Resilient Infrastructure and Communities (BRIC) funding associated with the 2018 Disaster Recovery Reform Act (DRRA).
DMA 2000 specifically addresses mitigation planning at the state and local levels. It identifies requirements that allow HMGP funds to be used for planning activities and increases the amount of HMGP funds available to states that have developed a comprehensive, enhanced mitigation plan before a disaster. State, county, and local jurisdictions must have an approved mitigation plan in place before receiving post-disaster HMGP funds. These mitigation plans must demonstrate that their proposed projects are based on a sound planning process that accounts for the risk to and the capabilities of the individual communities.
Local governments have certain responsibilities for implementing Section 322, including:
• Preparing and submitting a local mitigation plan;
• Reviewing and updating the plan every five years; and • Monitoring mitigation actions and projects.
To facilitate implementation of the DMA 2000, FEMA created an Interim Final Rule (the Rule), published in the Federal Register in February of 2002 at section 201 of 44 CFR. The Rule spells out the mitigation planning criteria for states and local communities. Specific requirements for local mitigation planning efforts are outlined in section §201.6 of the Rule. 79 In March 2013, FEMA released The Local Mitigation Planning Handbook (Handbook) as the official guide for local governments to develop, update and implement local mitigation plans. The Handbook complements and references the October 2011 FEMA Local Mitigation Plan Review Guide (Guide) to help “Federal and State officials assess Local Mitigation Plans in a fair and consistent manner.” Local jurisdictions must demonstrate that proposed mitigation actions are based upon a sound planning process that accounts for the inherent risk and capabilities of the individual communities as stated in section §201.5 of the Rule. The Handbook and Guide were consulted to ensure thoroughness, diligence, and compliance with the DMA 2000 planning requirements.
DMA 2000 is intended to facilitate cooperation between state and local authorities, prompting them to work together. It encourages and rewards local and state pre-disaster planning and promotes sustainability as a strategy for disaster resistance. This enhanced planning network is intended to enable local and state governments to articulate accurate needs for mitigation, resulting in a faster allocation of funding and more effective risk reduction projects.
This LHMP was prepared as an annex to the County’s MJHMP in compliance with DMA 2000 and applicable FEMA guidance. The following pages show the resolutions that adopt the City’s 2022 LHMP.
80 [INSERT CITY RESOLUTION(S) ADOPTING PLAN UPDATE]
81 [INSERT CITY RESOLUTION(S) ADOPTING PLAN UPDATE]
82 3.0 PLANNING PROCESS
3.1 OVERVIEW
The planning process implemented for the County’s 2022 MJHMP update, including the City’s LHMP update, utilized two different planning teams to review progress, inform and guide the update, and directly review and prepare portions of the plan, including each jurisdictional annex. The first team is the Mitigation Advisory Committee (MAC) and the second is the Local Planning Team (LPT).
All eight incorporated cities and the six special districts joined the County as participating agencies in the preparation of the MJHMP update, including the cities of Buellton, Carpinteria, Goleta, Guadalupe, Lompoc, Santa Barbara, Santa Maria, and Solvang; and special districts Cachuma Operation and Maintenance Board (COMB), Carpinteria Valley Water District (CVWD), Goleta Water District (GWD), Montecito Fire Protection District (MFPD), Montecito Water District (MWD), and Santa Maria Valley Water Conservation District (SMVWCD). Each of the participating agencies had representation on the MAC and was responsible for the administration of their own LPT. In addition, the MAC included representatives from other state and local agencies with an interest in hazard mitigation in Santa Barbara County, including local non-profit organizations, special districts, and state and federal agencies. This composition ensures diverse input from an array of voices representing all communities within Santa Barbara County.
Both the MAC and the LPTs focused on these underlining philosophies, adopted from the FEMA Local Mitigation Plan Review Guide:
• Focus on the mitigation strategy
The mitigation strategy is the plan’s primary purpose. All other sections contribute to and inform the mitigation strategy and specific hazard mitigation actions. • Process is as important as the plan itself
In mitigation planning, as with most other planning efforts, the plan is only as good as the process and people involved in its development. The plan should also serve as the written record, or documentation, of the planning process.
• This is the community’s plan
To have value; the plan must represent the current needs and values of the community and be useful for local officials and stakeholders. Develop the mitigation plan in a way that best serves your community’s purpose and people.
• Intent is as important as Compliance
Plan reviews will focus on whether the mitigation plan meets the intent of the law and regulation; and ultimately that the plan will make the community safer from hazards.
As a result, the planning process incorporated the following steps:
• Plan Preparation
83 • Form/validate planning team members
• Establish common project goals
• Set expectations and timelines
• Plan Development
• Validate and revise the existing conditions/situation within the planning area; • Develop and review the risk to hazards (exposure and vulnerability) within the planning area;
• Review and identify mitigation actions and projects within the planning area; • Finalize the Plan
• Review and revise the plan
• Approve the plan locally and with state and federal reviewers • Adopt and disseminate the plan
3.2 MITIGATION ADVISORY COMMITTEE (MAC)
The City participated as a MAC member to prepare this LHMP as an annex to the 2022 MJHMP.
The City was represented by Xenia Bradford, City Manager, and David Packard, Assistant to the City Manager, on the MAC.
The MAC meetings were designed to discuss each component of the MJHMP with MAC members and coordinate annex updates. Table 3-1 below provides a list and the main purpose and topics of each MAC meeting.
Table 3-1. Mitigation Advisory Committee (MAC) Meetings Summary Date Purpose
March 2021
MAC Meeting #1 (virtual)
Provided an overview of the project and why the plan is being revised Reviewed FEMA guidance and processes
Discussed roles and responsibilities of the participating jurisdictions September 2021
MAC Meeting #2 (virtual)
Reviewed goals of the project, role of the MAC
Summarized public outreach results
Presented hazards assessment and displayed select draft hazard maps Conducted interactive exercise to rank hazards
October 2021
MAC Meeting #3 (virtual)
Provided results of hazard ranking methodology
Presented vulnerabilities assessment
Discussed mitigation goals, objectives, and strategies
Reviewed County goals from 2017 and compared them to new goals Conducted interactive exercise on potential mitigation goals and strategies October 2021 MAC Meeting #4 (virtual)
84 Date Purpose
Collected feedback on 2017 mitigation strategies
Conducted interactive exercise on mitigation strategies for key hazards unaddressed in previous MJHMP
Discussed annex updates
January 2022
MAC Meeting #5 (virtual)
Presented draft plan
Discussed key MAC/LPT review needs and key issues
Discussed annex updates to dovetail with plan update
March 2022
MAC Meeting #6 (virtual)
Review and discuss public comments received on the draft plan Recommend a revised draft plan for review and approval
Review annex updates for review and approval
3.3 LOCAL PLANNING TEAM (LPT)
Table 3-2 lists the City’s LPT. These individuals collaborated to identify the City’s critical facilities, provide relevant plans, report on the progress of City mitigation actions, and provide suggestions for new mitigation actions.
Table 3-2. City of Solvang Local Planning Team 2022
Department Name Title
City Administration Xenia Bradford City Manager
City Administration David Packard Assistant to the City Manager Emergency Preparedness
Program
Matt van der
Linden Public Works Director
The Solvang LPT members worked directly with the Santa Barbara County Office of Emergency Management (OEM), the consultant team, and each other to provide data, recommended changes, and continually work on the MJHMP and LHMP updates throughout the planning process. The City LPT met virtually as needed during the planning process to discuss data needs and organize data collection. Table 3-3 below outlines a timeline of the LPT's activities throughout the planning process.
Table 3-3. Local Planning Team Activity Summary
Meeting Dates Summary of Activity
February 2020 LPT kickoff meeting to discuss stakeholder and public involvement and refine the scope of hazard analysis
April 2021 to January
2022
Collated data to share with hazard mitigation planning team, including hazard identification, refreshed data layers for maps, and geographic settings.
Completed Plan Update Guides to directly inform hazard priorities and mitigation capabilities
Met with County OEM and consultant staff (1/19/22) to discuss LHMP priorities and mitigation approaches.
January and May 2022 Reviewed new maps and local vulnerabilities. 85 Meeting Dates Summary of Activity
Provided input on the status of 2017 LHMP mitigation strategies.
Reviewed draft mitigation strategies and provide feedback.
Reviewed and finalized 2022 LHMP
3.4 PUBLIC OUTREACH AND ENGAGEMENT
As a participating agency in the 2022 MJHMP update, the City was directly involved in the outreach program undertaken by the County for the 2022 MJHMP update, which involved extensive outreach during 2021 and early 2022. The City’s MAC and LPT members participated in public outreach efforts for the MJHMP and LHMP update planning process by distributing notices for the 6-monthlong community hazards survey (refer to Section 3.4.1 of the 2022 MJHMP) and three public workshops (refer to Section 3.4.4 of the MJHMP). The Public Outreach Plan (POP) employed a diversity of tools to maximize notification and participation. The POP was responsive to limitations presented by the Coronavirus (COVID-19) pandemic and focused on direct bilingual outreach using a variety of digital tools, including a fact sheet, social media posts, emails, and press releases.
Multiple platforms and tools were used to publicize opportunities to participate. All public and stakeholder meetings were hosted virtually through Microsoft Teams, and all outreach completed for the project was conducted via electronic communications. Many of the meetings used an interactive tool called Slido to collect feedback during meetings. Slido allows audience members to answer questions during presentations, helping the County collect direct detailed feedback and facilitate discussion. All written notices were made available in English and Spanish.
Emergency preparedness information is also regularly distributed to the residents and businesses via the City’s website.
In May 2022, the draft LHMP was completed and submitted for review by FEMA and CalOES as part of the MJHMP. The City’s draft LHMP was published on the City website, as well as hard copies were available for review at City Hall. The opportunity for the community to be heard was permitted during the City Council meeting before the adoption of this plan.
4.0 CAPABILITY ASSESSMENT
The City identified current capabilities and mechanisms available for implementing hazard mitigation activities. This section presents a discussion of the roles of key departments, administrative and technical capacity, fiscal resources, and summaries of relevant planning mechanisms, codes, and ordinances.
4.1 DEVELOPMENT TRENDS AND DEMOGRAPHICS
The City of Solvang encompasses 2.43 square miles, located approximately 2 miles east of the City of Buellton within the Santa Ynez Valley. Solvang was founded in 1911 by a group of Danish teachers. Danish for “Sunny Fields”, Solvang is now a popular tourist destination. The City is home to a variety of Danish festivals, the Hans Christian Andersen Park, Danish pastries, and Danishthemed shops. Solvang was incorporated as a city on May 1, 1985. The City lies at an elevation of 86 roughly 500 feet. Solvang, like the rest of the Santa Ynez Valley, continues to experience growth as people migrate from the coastal areas looking for affordable real estate within commuting distance to the more populous areas of the County, however, unlike the rest of the Valley, Solvang is close to full build-out with very few vacant, developable parcels remaining. Solvang enjoys a Mediterranean coastal climate with mild to hot, dry summers and coolwinters.
According to the 2020 U.S. Census Bureau data, the City is home to 5,761 residents. This population is projected to grow to 6,298 residents by 2050 (SBCAG 2018). The average household size in the City is 2.39 and the median household income is $71,952. Approximately 71.4 percent of City of Solvang residents identify as White, 10.2 percent identify as Hispanic, and 18.4 percent identify as Asian, Black, Mixed, or Other (US Census Bureau 2019)
4.2 KEY DEPARTMENTS
Solvang utilizes the Council-Manager form of local governance, which includes both elected officials and an appointed City Manager. Solvang has five council members, which includes an elected mayor with a two-year term and a mayor pro-tem, who is appointed each calendar year to represent Solvang.
The City Council is Solvang’s legislative body, setting policy, approving budgets, and setting tax rates. Members also hire the City Manager, who is responsible for the day-to-day administration of Solvang and serves as the Council's chief advisor. The City Manager prepares a recommended budget, recruits and hires most of the City's staff, and carries out the council's policies. While the City Manager may recommend policy decisions, the City Manager is ultimately bound by the actions of the Council. The Council appoints the City Attorney. Solvang’s organizational chart is shownbelow. 87 88
Departments involved in activities related to Hazard Mitigation include:
• Fire Protection Services (Solvang is part of the Santa Barbara County FireDistrict). • Administration: Develop, implement and monitor policies, procedures, budgets, fees, automatic aid agreements, mutual aid agreements, and liaison with other City departments and outside agencies.
• Fire Prevention Bureau: Coordinate adoption of codes and ordinances, review site and building plans for fire code compliance, and develop and present public education programs.
• Emergency Medical Services: Manage the department’s paramedic and EMT programs, respond to medical emergencies and other calls for service, and participate with other community and regional health care providers to reduce public illness and injury. • Suppression Division: Maintain the department’s personnel, apparatus, equipment, and fire stations in a state of readiness to respond to the community’s needs, develop and implement standard operating procedures for various types of emergency responses, respond to all types of emergencies, and train and interact with neighboring jurisdictions and regional agencies.
• Building & Safety Division (Solvang contracts with a private company for issuance of building permits and for Building & Safety services related to plan check and inspection) • Coordinate adoption of building, plumbing, electrical, and mechanical codes. Develop building ordinances.
• Review site and building plans for compliance with building codes and ordinances. Conduct inspections of building permit-related construction projects. • Conduct health and safety inspections relating to violations of the building, electrical, plumbing, and mechanical codes.
• Damage assessment of structures from multiple causes to facilitate the repair and future occupancy.
• Solvang City Manager/Planning Department
• Emergency Management: Coordinate Solvang’s Disaster Preparedness Program, liaison with all City departments and divisions, as well as other public and private organizations, develop, coordinate and implement the EOP, and maintain the operational readiness of Solvang’s Emergency Management Team, the E.O.C., and other key elements. • Develop and maintain Solvang’s general plan, zoning ordinances, and development standards.
• Oversee Solvang’s development process assuring compliance with zoning and general plan, including environmental impact reports, design review, historic preservation, landscape review, habitat conservation, floodway prohibitions, and post-construction stormwater development standards.
89 • Through the Code Enforcement position, manage Solvang’s weed abatement program along with County Fire.
• Solvang Public Works Department
• Maintains Solvang’s infrastructure (assets) ranging from streets to parks to buildings, vehicle fleet, and water and wastewater infrastructure.
• Responds to Solvang’s emergencies, including EOC response in disasters and assisting police and fire departments with hazardous materials clean up, debris removal, traffic, and perimeter control efforts, traffic accident clean up, and evacuationrouting. • Reviews engineering on private and public grading, floodways, retention basins, and infrastructure to assure compliance with Federal, State, and local ordinances. • Develops engineering ordinances, policies, and standards that help protect and preserve Solvang’s infrastructure.
• Evaluates all circulation elements for projected traffic impacts. • Coordinates other response agencies assisting with damage assessment and assists with cost estimates for damage assessment.
• Solvang Utilities Department
• Determines needed infrastructure improvements, water system, and water/wastewater treatment capabilities.
• Provides response personnel for evaluation of damaged infrastructure. • Operates, maintains, and enhances both the water treatment/distribution and wastewater collection/treatment systems within Solvang.
• Provides support as necessary to Solvang’s EOC Team.
• Responsible for planning and implementation associated with the following plans:
• Bradbury Dam Emergency Action Plan
• Water Quality Emergency Notification Plan
• Water Division Emergency Response Plan
• Wastewater Overflow Response & Prevention Plan
• Wastewater Treatment Plant Operations Plan
• Stormwater Management Plan
• Police Department (Solvang contracts with Santa Barbara County Sheriff’s Department for Police Services).
• Responds to safety concerns involving threats and/or damage to life or property. Acts as the enforcement entity for violations of State and local laws and ordinances. • Primary emergency responders to acts of civil disobedience and public disorders and terrorism. Support personnel for emergency rescue andmanagement. 90 • Investigative services for criminal acts that result in personal injury/death and thedestruction of property.
• Develops and implements emergency response plans and policies, focusing on evacuation procedures and traffic control.
• Primary responders to acts ofterrorism, focusing on suspect intervention and facility and staff protection.
4.3 ADMINISTRATIVE AND TECHNICAL CAPACITY
The administrative and technical capabilities of the City, as shown in Table 4-1, include staff, personnel, and department resources available to implement the actions identified in Section 7.0, Mitigation Plan of this LHMP. Specific resources reviewed include those involving technical personnel such as planners/engineers with knowledge of land development and land management practices, engineers trained in construction practices related to building and infrastructure, planners and engineers with an understanding of natural or manmade hazards, and floodplain managers. The City’s department heads multitask in many areas because of budgetary constraints. The City Manager oversees all factors of Emergency Management within the City.
Table 4-1. City of Solvang Administrative and Technical Capacity Personnel Resources Yes/No Department/Position
Planner/engineer with knowledge of land development/land management practices
Yes Planning Director, Public
Works Director / City
Engineer
Engineer/professional trained in construction practices related to buildings and/or infrastructure
Yes Public Works Director /
City Engineer
Planner/engineer/scientist with an understanding of natural hazards
Yes Contract City Planner, City
Engineer
Personnel skilled in GIS
Yes Public Works Staff,
Consultants
Full-time building official
Yes Contract Building Inspector
and Building Official
Floodplain manager
Yes Public Works Director /
City Engineer
Emergency manager
Yes City Manager
Grant writer
Yes City staff
Other personnel
Yes City staff
GIS Data Resources
(Hazard areas, critical facilities, land use, building footprints, etc.) Yes Public Works Director
91 Personnel Resources Yes/No Department/Position
Warning Systems/Services
(Reverse 9-11, cable override, outdoor warning signals) Yes City Manager
Other N/A City staff
4.4 LEGAL AND REGULATORY CAPABILITIES
The legal and regulatory capabilities of the City are shown in Table 4-2, including existing ordinances and codes that affect the physical or built environment of Solvang. Examples of legal and/or regulatory capabilities can include the City’s building codes, zoning ordinances, subdivision ordinances, special purpose ordinances, growth management ordinances, site plan review, general plans, capital improvement plans, economic development plans, emergency response plans, and real estate disclosure plans. Note that the City’s General Plan is currently undergoing a comprehensive update with an estimated completion date in spring 2023. Also, fire services in Solvang are provided by the Santa Barbara County Fire District.
Table 4-2. City of Solvang: Legal and Regulatory Capability Regulatory Tool
(ordinances, codes, plans) Yes/No
General Plan Yes
Zoning ordinance Yes
Subdivision ordinance Yes
Growth management ordinance Yes
Floodplain ordinance Yes
Other special-purpose ordinances (stormwater, steep slope, wildfire) Yes Building code Yes
Fire code Yes
Fire department ISO rating Yes
Erosion or sediment control program Yes
Stormwater management program Yes
Site plan review requirements Yes
Capital improvements plan Yes
Economic development plan Yes
Local emergency operations plan Yes
Other special plans Yes
Flood insurance study or other engineering studies for streams No Elevation certificates (for floodplain development) Yes 92 4.5 GIS, COMPUTER AND COMMUNICATION TECHNOLOGY
The City has a basic GIS system used by the Public Works and Planning Departments. Currently, parcels, zoning and flood hazards have been mapped including water, sewer, and storm drain systems. Hazard layers created for this plan can be incorporated into that system for future planning and updates. In the event it is needed, the GIS system is fully functional and can be used to provide the State of California Office of Emergency Services with preliminary damage assessments.
Through the Santa Barbara County Sheriff’s Department, Solvang has a fully functional 911 emergency telephone system, dispatch capabilities, and a reverse 911 system to issue warnings in advance of disasters.
Solvang is fully functional on the internet and has its own website which will be used to assist with communication necessary for implementation and future updates of this plan. Emergency Alerts can be added to the City of Solvang website home page to provide essential information to residents.
Solvang also has a satellite phone for emergency communications.
4.6 FINANCIAL RESOURCES
Solvang’s financial worth continues to grow. The General Fund balance is an important element that can show Solvang’s financial strengths or weaknesses. For Fiscal Year 2021-2022 (FY 21-22), Solvang’s General Fund operating budget is approximately $9.5M. The revenue budget for Solvang contains several funding sources, each governed by a distinct set of conditions particular to that revenue source. The largest General Fund revenue source for the City is Transient Occupancy Tax.
The largest revenue factor and the core of the resource base that enables Solvang’s provision of community services is the local revenue portion of Solvang’s General Fund. Solvang’s revenue base is determined by different community conditions such as the current population, employment and income, economic activity within Solvang, the growth of invested value from residential and commercial construction, business investment in plant and equipment, and demand for local real property. National, State, and regional economic conditions can also affect Solvang’s revenue base by creating demand for community goods and services produced within Solvang. The primary revenue sources for the City are transient occupancy tax, sales tax, and property tax. The majority of expenditures are for operation and maintenance, water, and employee salaries and benefits.
Solvang’s major economic drivers for its revenue base are transient occupancy tax sales tax, population growth, employment, construction, property values, and commercial activities. Solvang will begin to see a deceleration of population growth and construction over the next seven years based on the fact that Solvang is nearly built out.
Over the last two years, California’s budget has diminished rapidly due to decreased tax revenues from an economic recession caused by the COVID-19 pandemic. The overall health of California’s economy has a significant influence on local cities and counties, as local government appropriations are usually the first to have their appropriations diminished due to downturns in the economy. 93 Solvang’s long-term financial and programmatic policies to be achieved over the next few years demonstrate its dedication to protecting the life and property of Solvang residents and businesses include:
• Continued development of the storm water management system and continued qualitative drainage measures.
• Provide support in public safety to maintain current response time and professionalism, to limit injury, loss of life, and property.
• Funding of emergency preparedness training, includingCERT.
Overall, Solvang has indirectly referenced mitigation and hazard reduction principles throughout many of the aforementioned documents, plans, and policies. Integrating more direct language referencing mitigation and hazard reduction will help to reinforce Solvang’s commitment to these principles. The indirect references can also indicate that the responsibility for hazard reduction is shared among numerous departments within Solvang, making it a challenge to identify a particular department to take the lead in these efforts.
Table 4-3 shows specific financial and budgetary tools available to the City such as community development block grants; capital improvements project funding; authority to levy taxes for specific purposes; fees for water, sewer, gas, or electric services; ability to incur debt through general obligations bonds; and withholding spending in hazard-prone areas.
Table 4-3. City of Solvang Fiscal Capability
Financial Resources Accessible or Eligible to
Use (Yes/No)
Has This Been Used for
Mitigation in the Past? Comments
Community Development
Block Grants (CDBG)
Yes No
Capital improvements
fd
Yes Yes
Authority to levy taxes for
specific purposes
Yes – Vote required No
Fees for water and sewer
service
Yes Yes
Incur debt through general
obligation bonds
Yes No
Incur debt through special
tax bonds
Yes – Vote required No
Incur debt through private
bd
No No
94 Financial Resources Accessible or Eligible to
Use (Yes/No)
Has This Been Used for
Mitigation in the Past? Comments
Federal Grant Programs
(Hazard Mitigation Grant
Program)
No No
4.7 EDUCATION AND OUTREACH CAPABILITIES
This type of local capability refers to education and outreach programs and methods already in place that could be used to implement mitigation activities and communicate hazard-related information. Examples include natural disaster or safety-related school programs; participation in community programs such as Firewise or StormReady; and activities conducted as part of hazard awareness campaigns such as an Earthquake Awareness Month (February each year), National Preparedness Month (September), or the Great California ShakeOut (a statewide earthquake drill that happens annually on the third Thursday of October). The City can capitalize on its existing educational capacities, even non-hazard related such as school partnerships, and build new capabilities to educate the larger community on hazard risk and mitigation options.
In addition to the countywide resources described in Section 4.2.5, County Education and Outreach Capabilities, this section describes several existing outreach programs that are used to promote community awareness and readiness for natural disasters and hazards in the City.
The City provides educational materials through the City website, social media, distribution of print materials at special events, and staff members periodic presentations to the community. The City Maintains an Emergency Management Plan and works closely with the County of Santa Barbara to ensure emergency communication channels are available and ready for the Solvang community.
4.8 RELEVANT PLANS, POLICIES, AND ORDINANCES
Solvang has a range of guidance documents and plans for each of its departments. These include a General Plan, Public Works Water/Sewer Plans, Capital Improvement Plans, Storm Water Management Program, Parks & Recreation Master Plan, and Standardized Emergency Management Plan. Solvang adopts building codes, zoning ordinances, subdivision ordinances, and various planning strategies to address how and where development occurs. One of the essential ways Solvang guides its future is through policies laid out in the General Plan.
4.8.1 City of Solvang General Plan
Land Use Element
The majority of land within the City boundaries has been developed, with a bulk of the land zoned for residential use. Solvang is separated from neighboring communities by a greenbelt of agricultural and open space areas. The Santa Ynez River, Alamo Pintado Creek, Alisal Creek, and Adobe Creek are sources of flooding concern for the City of Solvang. The land surrounding these water bodies will be held as riparian and publicly owned open spaces. The City provides water and wastewater services and also designs and manages roadway and pedestrian facilities to 95 minimize conflicts between automobiles, pedestrians, and bicyclists. To ensure that the demand for public facilities and services does not exceed the City’s ability to provide these facilities and services, the City periodically reviews projected municipal service and public facility demands.
Before approving the new development, Solvang determines that public services and resources are available to serve the new development. Public safety services are provided through a contract with the County of Santa Barbara’s Fire and Sheriff’s departments.
Since the last update of the City’s LHMP in 2017, land use and population in the City have not substantially changed. In 2020 the City adopted an Urban Growth Boundary which consists of the existing City limits. As such, modest development has occurred consistent with the adopted Land Use Element and has primarily comprised infill development and redevelopment within the City limits.
There has been no expansion of the City boundary or its Sphere of Influence (SOI) and no comprehensive changes to the Land Use Element that would result in substantial densification.
Further, City population has not substantially changed. As a result, the City’s level of vulnerability to hazards analyzed in Section 6.0, Vulnerability Assessment, has not substantially changed due to land use, development, or population growth since the last update of the LHMP.
Housing Element
Conserving and improving existing housing and residential neighborhoods in Solvang is regarded as an important goal. Forty percent of the City’s housing stock is 30 years or older. The City will support and encourage neighborhood preservation and upgrading through participation in the CDBG Urban County Partnership (County and cities of Buellton, Carpinteria, Lompoc, and Solvang) and the HOME Consortium (Urban County members plus Goleta and Santa Maria). These partnerships receive federal affordable housing and community development funding under three programs administered by the U.S. Department of Housing and Urban Development(HUD):
• Community Development Block Grant (CDBG)
• HOME Investment Partnerships Program (HOME)
• Emergency Solutions Grant (ESG)
The City’s participation is to pursue funds for housing repair assistance and residential rehabilitation assistance. The City also operates a code enforcement program. Code enforcement is a means to ensure that the character and quality of neighborhoods are enhanced and maintained. Code enforcement efforts in Solvang will focus on bringing substandard units into compliance with current building and development codes. The development review process is another important tool in ensuring that new housing meets safety codes and zoning regulations can be served by all necessary utilities and infrastructure before a development permit isissued.
Development in the City of Solvang is subject to the Zoning Ordinance and the California Building Code that establishes minimum standards for all classes of construction.
Safety Element
The Safety Element identifies existing conditions and issues involving potential hazards and public safety considerations relevant to Solvang. It sets forth goals, objectives, and policies to provide for public health, safety, and welfare. The key issues that affect Solvang are hazards associated with seismicity, slope stability, flooding, structural fires, and wildfires. By identifying the nature and location of potential hazards, Solvang has adopted a land use plan that reflects such hazards and 96 has been able to establish appropriate programs to prevent or minimize death, injuries, damage to property, and economic and social dislocation resulting from public safety hazards. The LHMP is incorporated by reference in the Safety Element.
Physical constraints affect potential land development in Solvang. Development along the Santa Ynez River, Alamo Pintado Creek, and Adobe Creek is constrained due to flood hazards and biological resource considerations. Similarly, steep slopes and other areas of potential geologic hazards limit the extent of development in hillside areas within and around the City. Development that is mapped in flood-prone areas is subject to FEMA requirements and any new development must minimize flood problems that are identified by the National Flood Insurance Rate Program. To prevent dam inundation, evacuations plans should be in place.
Flooding
Areas potentially subject to inundation by 100-year floods should be limited to land uses that do not interfere with the capacity of the drainage course and that minimize hazards posed to people and property. Thus, agricultural and recreation/open space land uses are considered the most appropriate land uses for the 100-year flood zone. The only area in Solvang where development has occurred within a 100-year flood zone is along Alamo Pintado Creek near State Route 246, and portions of the Alisal Golf Course. No new urban development should be permitted within any 100-year flood zone unless it can be demonstrated that building pads will be located above the 100-year flood level and/or floodproofing measures are incorporated into project design.
Information prepared by a civil or hydrological engineer that certifies compliance with development standards must be submitted to the City before construction. To minimize the adverse effects of urbanization on drainage and flood control facilities, the City will require the implementation of adequate erosion control measures for development projects. Solvang will maintain its open space preserves and require developers to provide adequate open space to minimize impermeable surfaces throughout the city which can promote flooding. Urban land uses may be permitted within the 500-year floodplain with the understanding that some degree of risk is assumed for potential damage resulting from infrequent and typically shallow flooding. The only area in Solvang where development has occurred within a 500- year flood zone is the eastern portion of the Creekside neighborhood along Alamo Pintado Creek.
Seismic/Geologic Hazards
The suitability of land for development is influenced strongly by the presence of certain geologic and seismic hazards. These hazards range from the direct and indirect effects associated with earthquakes to problems associated with slope stability and soil conditions that are not conducive to development. To ensure that geologic hazards in areas for human use or habitation are mitigated properly or avoided before development, the City will require geotechnical investigations by an engineering geologist and civil engineer for all grading and construction proposed within any area of potential slope instability and/or areas subject to severe seismic hazards. All construction will be required to be in conformance with the California Building Code as it provides regulations for earthquake-resistant design and excavation and grading and with the City’s adopted hillside development ordinance. The development of critical facilities is restricted in areas determined to be high-risk geologic hazard zones.
97 Fire
The Solvang Municipal Code includes the adoption of the Uniform Fire Code which contains specific development regulations for areas of high and severe fire hazard. Site plans for any development proposed in high hazard areas are subject to the review of the Fire Marshal during the City’s site plan review process. Such plans must show that the site provides adequate emergency access, has adequate water supply and pressure to meet fire flow needs, and provides an adequate fuel break or buffer zone to prevent the spread of structural fires to wild land areas. Further, strict enforcement of building codes will minimize potential fire hazards resulting from inappropriate building materials or structural design. The City will enforce an ordinance that establishes criteria for land development in hillside areas with an emphasis on fire-retardant construction materials, access for fire-fighting personnel and equipment, and removal of combustible vegetation. Fire prevention and control measures include the removal or reduction of vegetation that constitutes fuel for fires in or near developed areas, controlled burning, and the development of a network of firebreaks that reduce the potential spread of wildfires.
Maintaining adequate emergency response capabilities is also necessary to ensure that fires are controlled. The Solvang Fire Department should be provided with sufficient financial resources to maintain its facilities, equipment, and personnel at a level appropriate to the needs identified by the City’s Emergency Services Coordinator. City and County roads to access high fire hazard areas should remain unobstructed and in adequate condition so that emergency vehicles will continue to have access to these areas.
Hazardous Materials and Aircraft Hazards
Aside from natural hazards, the Safety Element identifies hazardous material incidents and aircraft hazards as man-made hazards. Aircraft hazards do not seem to pose a serious threat to the City because Solvang is located outside the Santa Ynez Valley Airport’s area of influence. Therefore, no special planning measures are documented in the General Plan to manage potential aircraft hazards. Goals, policies, and mitigation measures to reduce the negative effects of hazardous material incidents are described in detail in the Safety Element.
Hazardous materials, such as household products, asbestos, lead-based paint, and aeriallydeposited lead, can be found in the City. To reduce the negative effects of household products, Solvang participates in a quarterly Household Hazardous Waste and Electronics Collection and Recycling Day, when such materials are accepted free of charge. Santa Barbara County also has a hazardous waste management plan.
Solvang will respond to the unlikely event of a contaminant release from all City water treatment facilities per the City’s emergency response procedures.
Disaster Preparedness
Disaster preparedness involves the development of response procedures, identification of evacuation routes, design and installation of warning systems, purchase of emergency equipment, and training of emergency personnel. Mitigation programs are akin to preparedness actions in that they are measures to reduce or eliminate the adverse effects of future hazard events. The principal forms of mitigation are land use controls to prevent or limit the location of development and populations in areas that are susceptible to hazard events, enforcement of building codes, and the 98 installation of structural barriers, such as dams and levees, to shield people and development from harm. The City of Solvang’s Director of Emergency Services is responsible for overseeing the City’s disaster preparedness program. Key aspects of Solvang’s local emergency management program involve disaster evacuation and the operation of emergencyshelters.
Public Facilities and Services
A shortage of critical materials, such as a clean water supply, is a hazard that jurisdictions strive to avoid. In Solvang, water is supplied by the City of Solvang Water Division. Potable water sources in Solvang include local groundwater wells and State water. The City’s Water Master Plan and EIR indicate that the City has adequate water and sewer capacity to meet expected build-out needs.
The water and sewer infrastructure varies in age. Both water and sewer facilities undergo regular maintenance activities to ensure the systems are operational.
Another hazard that jurisdictions strive to avoid is a utility mishap. All new development is required to underground all utilities. The undergrounding of utility cables can prevent a power/utility service outage in Solvang during flooding, high winds, and earthquakes.
Fire and police protection is also a concern of Solvang, as ensuring the capabilities of these departments helps aid hazard mitigation. The City of Solvang contracts with the Santa Barbara County Sheriff’s Department for law enforcement services. The Sheriff’s department responds to growth by assigning additional deputies to an area in direct proportion to its increase in population.
To provide an adequate level of police protection throughout the City, a minimum of one full-time police officer per every 1,500 residents is required.
4.8.2 Zoning and Subdivision Ordinances
The State of California has empowered all cities and counties to adopt zoning ordinances. Solvang’s original Zoning Ordinance was adopted on July 22, 1993, and has been amended several times.
It is codified in Title 11 of the Municipal Code. Solvang adopted a Subdivision Ordinance on April 17, 1966, reference Solvang Municipal Code Title 12. Local land use controls include the Zoning Ordinance, which shapes the form and intensity of land use and residential development. Consistent with the General Plan, the City's Zoning Ordinance allows a range of zones and dwelling unit densities. Zoning ordinance regulations related to hazard mitigation relate to the risk assessment for hazards within the City, including flooding.
Solvang has a five-member Planning Commission, which is an advisory body to the City Council. The Commission was established under State law to provide relief in special cases where the exact application of the terms of the ordinance would be unduly restrictive and cause hardship, in addition to generally reviewing zoning and subdivision proposals. The Planning Commission hears and decides upon the interpretation and the application of the provisions of the Zoning and Subdivision Ordinances. Although the Commission has certain discretionary powers in making its decisions, the Commission must always abide by and comply with the powers granted to it by the local Zoning and Subdivision Ordinances and the State’s enabling acts. Additionally, the Planning Commission may recommend actions to the City Council and the Planning Commission’s actions may be appealed to the City Council.
99 4.8.3 Building Codes
The State of California has adopted the most recent California Building Codes, which have been adopted and are enforced in Solvang. Reference Title 10 of the Municipal Code.
Solvang contracts with a private company for permit processing, plan check and inspection services.
The Building Division is principally responsible for enforcing State, City, and County Codes for building residential and commercial structures and enforcing environmental codes and guidelines for maintaining existing structures.
4.8.4 Floodplain Management Ordinance
The City participates in the National Flood Insurance Program (NFIP) and maintains Floodplain Management Ordinance No. 93-140 which was updated in August of 1995 and July of 2015. It is codified in Title 13 of the Municipal Code. The City contracts with the County for a Joint Exercise of Powers Agreement for flood control. When a project is proposed within the City of Solvang and lies within a FEMA-defined Special Flood Hazard Area (SFHA), the project review is contracted out to the Santa Barbara County Flood Control District and recommendations are given back to the City of Solvang.
When reviewing projects for new construction within an SFHA, the County Flood Control District will establish the Base Flood Elevation (BFE) and recommend that the lowest finished floor of the building be elevated to two feet above the BFE for a habitable structure. For those structures that are not habitable, (i.e. storage, detached garage, etc.) Flood Control recommends that those structures be floodproofed according to FEMA standards. The County Flood Control District reviews plans according to the Santa Barbara County Code Chapter 15A “Floodplain Management”.
Additionally, floodplain districts identified in the FIRMs include the following flood hazard zones and definitions:
• Zone A is the flood insurance rate zone that corresponds to the 100-year floodplains that are determined in the Flood Insurance Study (FIS) by approximate methods. Because detailed hydraulic analysis is not performed for such areas, no Base Flood Elevations or flood hazard factors are determined.
• Zone AO is the flood insurance rate zone that corresponds to areas of 100-year shallow flooding where depths are between one (1) and three (3) feet; average depths of inundation are shown, but no flood hazard factors are determined.
• Zone A1-A30 is the flood insurance rate zone that corresponds to areas of 100-year flood; base flood elevations and flood hazard factors aredetermined. • Zone B is the flood insurance rate zone that corresponds to areas between limits of the 100- year flood and 500-year flood, or certain areas subject to 100-year flooding with average depths less than one (1) foot or where the contributing drainage area is less than one square mile; or areas protected by levees from the base flood. • Zone C is the flood insurance rate zone that corresponds to areas of minimal flooding. 100
4.8.5 Repetitive Loss (RL) Properties
Repetitive Loss Properties are defined as property that is insured under the NFIP that has filed two or more claims above $1,000 each within any consecutive 10-year period since 1978. There are no Repetitive Loss Properties within the City of Solvang.
4.8.6 City of Solvang Storm Water Management Program
In California, the State Water Resources Control Board (SWRCB) has determined that urban runoff is a leading cause of pollution through the state, with impacts on both human health and aquatic ecosystems. The SWRCB identified the City of Solvang as a small municipal separate system requiring coverage under the National Pollutant Discharge Elimination System (NPDES) General Permit for Storm Water Discharges from Small Municipal Separate Storm Sewer Systems (MS4s), Water Quality Order No. 2003-0005-DWQ (General Permit). A requirement of the General Permit is the development of a Storm Water Management Program (SWMP) to reduce the discharge of pollutants.
The General Permit also requires the development and implementation of Best Management Practices (BMPs) to address six Minimum Control Measures (MCMs). This includes the following:
1. Public Education and Outreach on Storm Water Impacts;
2. Public Involvement and Participation;
3. Illicit Discharge Detection and Elimination;
4. Construction Site Storm Water Runoff Control;
5. Post-Construction Storm Water Management in New Development and Redevelopment; and
6. Pollution Prevention/Good Housekeeping for Municipal Operations.
The Storm Water Management Plan has been prepared by the City of Solvang and describes the City’s program necessary to comply with the General Permit. It also serves as a framework for identifying, assigning and implementing control measures and BMPs intended to reduce the discharge of pollutants and protect downstream water quality.
Its purpose is to serve as a planning and guidance document to be used by the City’s regulatory body; to define techniques and measurable goals for measuring BMP effectiveness, and to define a five-year schedule for SWMP implementation to comply with the General Permit requirements.
Following a description of the City of Solvang, the document comprehensively describes the Minimum Control Measures. They comprise the most substantive section of the Storm Water Management Program:
1. Public Outreach and Education
This measure is intended to ensure greater public support and compliance for the storm water management program. Specifically, they teach the public the importance of protecting stormwater quality. The City has already begun and will continue to partner with other local municipalities, such as the County of Santa Barbara and the Cities of Lompoc, Santa Maria, Buellton, Goleta, Santa Barbara, and Carpinteria to develop materials and host civic events. 101
The City also implements BMPs, including the use of 1) Brochures; 2) Web Pages; 3) Events; 4) Educational programs for children; 5) Storm Drain Markings; 6) Stormwater Hotlines; 7) Direct Mail/Media campaigns; 8) Business outreach programs; 9) Botanical garden exhibits; 10) Public surveys; and 11) Ongoing assessments of social marketing strategies. The SWMP also includes effectiveness measures and measurable goals for each respective BMP.
2. Public Participation and Involvement
The goal is to foster active community support for the SWMP. The City implements BMPs, including 1) Regular public meetings; 2) Regular coordination efforts among local agencies/stakeholders; 3) Community clean-ups; 4) Water quality hotlines; 5) and Lists of interested parties. The SWMP also includes effectiveness measures and measurable goals for each respective BMP. Its purpose is to assure that the program will be supported by City residents and will provide input to guide the development of the program in the future.
3. Illicit Discharge Detection and Elimination
The City will enhance its current system to identify and eliminate illicit discharges throughout the permit area. A map identifying “trouble spots and potential illegal dumping areas” in the City has been developed and will be updated as needed.
The City implements BMPs, including 1) Maps of the storm drain system; 2) Storm water ordinances; 3) Education and outreach programs; 4) Education/Training of municipal employees; 5) Identification and elimination of illicit discharge sources; 6) Drain filters for commercial connections; 7) Wastewater programs; and 8) Pet waste disposal program. The city intends to maintain ongoing efforts to control illicit discharge at current levels by implementing these BMPs. The SWMP also includes effectiveness measures and measurable goals for each respective practice.
4. Construction Site Runoff Control
The purpose of construction site runoff controls is to prevent soil and construction waste from entering the storm water. The City will review its current Excavation and Grading Code and standard practices for compliance with the minimum requirements – according to the USEPA. It will also require all construction projects to collect construction waste and materials on-site and dispose of them legally and properly.
The City implements BMPs, including 1) Construction Site Enforcement, Inspections; 2) Development of construction site inspection and enforcement procedures; 3) Development of procedures for review of grading/erosion control/construction site plans; 4) Discretionary projects – conditions of approval; 5) Staff training; 6) Construction workshop; 7) Construction site stormwater control ordinance; and 8) Procedures for receipt and consideration of information from the public. The SWMP also includes effectiveness measures and measurable goals for each respective BMP.
5. Post-Construction Runoff Control
This minimum control measure focuses on site planning and design considerations, which are most effective when addressed in the early stages of project development. The goal of the program is to integrate basic and practical storm water management techniques into new development to protect water quality.
102
The City adopted and is implementing/applying water quality protection policies related to hydromodification control criteria (post-construction requirements – PCRs) to new development and redevelopment projects. The City has adopted/developed guidance for PCRs, including design, monitoring, maintenance, and inspection requirements and guidance to assist developers in the selection, design, and maintenance of hydromodification control measures.
The City implements BMPs, including 1) Review of regulations; 2) Staff training; 3) Plan review; 4) inspection of post-construction stormwater BMPs; 5) Long-term monitoring of post-construction stormwater BMPs; 6) Master drainage plan; 7) Long-term watershed protection and plan; 8) Use of low impact development in project design; 9) Adoption of hydromodification control criteria; and10) Education and outreach efforts. The SWMP also includes effective measurable goals for each respective practice.
6. Pollution Prevention Control and Good Housekeeping for MunicipalOperations The purpose of this minimum control measure for Municipal Operations/Good Housekeeping Practices is to assure that the City’s delivery of public services occurs in a manner protective of storm water quality to the maximum extent practical and protect overall water quality. In this way, the City may serve as a model to the community.
The City implements BMPs, including 1) Training of employees on stormwater pollution prevention; 2) Street sweeping; 3) Storm drain cleaning; and 4) Trash, green waste, and recycling. Data collected for each measurable goal will be compiled, reviewed, and summarized as a part annual report to the Regional Water Quality Control Board (RWQCB).
Monitoring and Reporting Requirements. The purpose of monitoring and reporting is to document the successful implementation of the SWMP and determine the program's effectiveness at reducing pollutants to the MEP and protecting water quality. The General Permit requires that annual reports be submitted annually upon approval of the City’s SWMP. The City intends these annual reports to cover the fiscal year immediately before the reporting period.
4.8.7 City of Solvang Wastewater Treatment Plant
The City of Solvang is located in northern Santa Barbara County and operates a publicly owned treatment works facility whose discharge influences the Santa Ynez River. In recognition of this important asset, the city has developed an examination to determine the true operating capacity of the existing wastewater treatment plant and to plan for the future. Its scope includes a forecast of demographic and planning development through General Plan build-out and an estimation of the respective wastewater flow characteristics.
4.8.8 City of Solvang Emergency Operations Plan
The 2014 Emergency Operations Plan (EOP) for the City of Solvang addresses the planned response to emergencies associated with natural disasters, technological incidents, and national security emergencies that occur within or affect the City. The plan does not address normal day-today emergencies. The Plan:
• Establishes the emergency management organization required to respond to and mitigate any significant emergency or disaster affecting theCity;
103
• Identifies the policies, responsibilities, and procedures required to protect the health and safety of the city community, public and private property, and the environmental effects of natural and technological emergencies and disasters; and
• Establishes the operational concepts and procedures associated with field response to emergencies, the City’s Emergency Operations Center (EOC) activities, and the recovery process.
It establishes the framework for implementation of the California Standardized Emergency Management System (SEMS) and the National Incident Management System (NIMS) in the City of Solvang. The document is a concept of operations guide, intended to facilitate multi-agency and multi-jurisdictional coordination in emergency operations, particularly between the City of Solvang, Special Districts, and the Santa Barbara County Operational Area.
The scope presented in the EOP applies to all elements of the City’s Emergency Organization during all phases of emergency management. Its primary audience is intended for emergency management staff from the city and other interested parties (e.g. the Federal government, other State or local governments, and volunteer agencies).
The EOP is organized into three sections.
• Part One - Basic Plan. The overall organizational and operational concepts relative to response and recovery are described in this section. Its intended audience is the Emergency Operations Center (EOC) Management Team.
• Part Two - Emergency Organization Functions. It is a description of the emergency response organization and emergency action checklists. The intended audience is EOC staff. • Part Three – Supporting documents to the City’s Emergency Operations Plan. These documents identify both SEMS and NIMS compliance information.
Hazard mitigation is discussed in Part One- Basic Plan and includes a series of programs and best management practices to efficiently minimize the risks to natural hazards. They are:
1. Enhance public awareness andunderstanding;
2. Create a decision tool formanagement;
3. Promote compliance with State and Federal programrequirements;
4. Enhance local policies for hazard mitigation capability;
5. Provide inter-jurisdictional coordination of mitigation-related programming;
6. Achieve regulatory compliance.
There are three emergency management goals outlined in the Emergency Operations Plan, which include:
• Provide effective life safety measures, reduce property loss, and protect theenvironment • Provide for the rapid resumption of impacted businesses and community services • Provide accurate documentation and records required for cost recovery efforts. 104
4.8.9 SEMS Multi-Hazard Functional Plan
In early July 2008, Solvang adopted its first Emergency Operations Plan including the integration of the Standardized Emergency Management System (SEMS) and the National Incident Management System (NIMS) Multi-Hazard Functional Plan into the Emergency Management System.
The Plan discusses mitigation in the form of training and exercises, which are essential at all levels of government to make emergency operations personnel operationally ready. All emergency plans should include provisions for training. The objective is to train and educate public officials, emergency response personnel, and the public. The best method for training staff to manage emergency operations is through exercises. Exercises are conducted regularly to maintain the readiness of operational procedures. Exercises provide personnel with an opportunity to become thoroughly familiar with the procedures, facilities, and systems that will be used in emergencies.
There are several forms of exercises:
• Tabletop exercises provide a convenient and low-cost method designed to evaluate policy, plans, and procedures and resolve coordination and responsibilities. Such exercises are a good wayto see if policies and procedures exist to handle certain issues. • Functional exercises are designed to test and evaluate the capability of an individual function such as evacuation, medical, communications, or public information. • Full-scale exercises simulate an actual emergency. They typically involve complete emergency management staff and are designed to evaluate the operational capability of the emergency management system.
The SEMS Multi-Hazard Functional Plan will be updated to reflect the current hazard risk assessment and mitigation activities identified in this hazard mitigation plan annex.
4.9 OPPORTUNITIES FOR MITIGATION CAPABILITY IMPROVEMENTS The City continuously strives to mitigate the adverse effects of potential hazards through its existing capabilities while also evaluating the opportunities for improvements. Based on the capability assessment, the City has existing regulatory, administrative/technical, education/outreach, and fiscal mechanisms in place that help to mitigate hazards. In addition to these existing capabilities, there are opportunities for the City to expand or improve on these policies and programs to further protect the community:
• Regulatory Opportunities: As part of this update, the City will comply with AB 2140 by amending its Safety Element to incorporate the LHMP by reference. The City will consider the LHMP in policy, land use plans, and programs, including coastal hazard and sea level rise planning. The City’s top priorities for improvements are public safety, public education, and reducing the potential economic impacts of disasters. The City will create defensible space around high fire areas by strategically managing vegetation to decrease the fuel available for fires adjacent to the structures. This is relatively inexpensive, accomplished quickly, and is effective as long as the vegetation is managed.
105
• Administrative/Technical Opportunities: The City aims to improve its resilience to ensure emergency response operations are sustained during a hazardous event, including upgrades to critical facilities. The City aims to reduce wildfire hazards with vegetation management Further, continued community outreach, emergency notifications, and trainings would further enhance the City’s capabilities to respond to and recover from hazards. The City will develop and maintain a disaster warehouse or additional CERT trailers for the storage of emergency supplies. The City is also in process of developing a plan to fully equip the Veteran’s Hall with a generator and solar capabilities. The Veteran’s Hall Building has been identified as priority shelter and critical facility for the Santa Ynez Valley.
• Outreach Opportunities: Enhanced community outreach, emergency notifications, and trainings would further enhance the City’s capabilities to respond to and recover from hazards. The City will conduct community outreach and will provide training including Community Emergency Response Team Training (CERT) and early warning & evacuationplans. The City could expand outreach through digital tools such as social media, participate in the Great California ShakeOut, and increase FireWise outreach events and media coverage. • Fiscal Opportunities: The City can update its CIP to include hazard mitigation actions from the LHMP. The City will continue to seek grants (e.g., HMGP, BRIC) to fund these CIP projects and related projects in the City’s mitigation strategy. The City can seek opportunities to partner with the County and/or other stakeholder agencies in grant applications to address regional hazards more effectively. The City could also consider expanding its fiscal capabilities through its annual budget process and other revenue measures (e.g., raising taxes, property assessments, bonds).
5.0 HAZARD ASSESSMENT
5.1 OVERVIEW
The purpose of this section is to review, update, and/or validate the hazards identified for the 2022 City of Solvang LHMP. The intent is to confirm and update the description, location and extent, and history of hazards facing the City now and in the future. This assessment also considers the potential exacerbating effects of climate change. The City of Solvang is not located along the coast so sea level rise associated with climate change would not occur. However, storms with increased severity could exacerbate flooding impacts within the City as well as increase fire hazards. Drought is also associated with climate change; however, drought does not pose a threat to the operation of the City’s critical facilities. The importance of this review is to ensure that decisions and mitigating actions are based on the most up-to-date information available.
Another purpose of this section is to screen the hazards to determine their relative probability and severity to inform the risk posed to various communities and resources. This assessment will provide an understanding of the significance by ranking hazards by their priority in the City.
In 2021, the MAC reviewed and revised 1) the list of hazards by community or geographic area; 2) the information and material presented for each hazard; and 3) the prioritization of the hazards. 106
The City LPT refined the list of hazards applicable to the City and confirmed the hazard prioritization. The following sections provide the results of this effort.
5.2 HAZARD SCREENING/PRIORITIZATION
The Hazard Assessment presented here reflects the City’s 2022 review and modifications to the updated risk assessment presented in Chapter 5.0, Hazard Assessment, and Chapter 6.0, Vulnerability Assessment of the 2022 MJHMP. Applicable hazard information from the City’s 2017 LHMP was incorporated during the development of this section. A comprehensive treatment of hazards and their descriptions may be found in Chapter 5.0 of the Santa Barbara County 2022 MJHMP.
The potential extent, probability, frequency, and magnitude of future occurrences were all used to identify and prioritize the list of hazards most relevant in the City. The City LPT completed the Plan Update Guide to rank the hazards and identify key hazards to help inform this assessment (Appendix A). As summarized in Table 5-1, the local priority hazards in the City are based on the screening of frequency/probability of occurrence, geographic extent, potential magnitude/severity of the hazard, and overall significance. Local experience, MAC/LPT input, and community feedback also informed the assessment of local priority hazards. After reviewing the localized hazard maps and exposure/loss assessment provided in the 2022 MJHMP, the following hazards were identified by the Solvang LPT as their top priorities (Appendix A). A brief rationale for each hazard is included below. This assessment and description of key hazards in the City are provided in addition to the 2022 MJHMP’s comprehensive assessment of regional hazards that may affect the City.
Table 5-1. City of Solvang Local Priority Hazards
Hazard Type and Ranking Score Planning Consideration
Based on Hazard Level
Drought/Water Shortage 12 Significant
Wildfire 10 Significant
Extreme Heat & Severe Weather 10 Significant
Flooding 9 Moderate
Earthquake 9 Moderate
Cyber Threat 9 Moderate
Energy Shortage & Resilience 8 Moderate
Pandemic/Public Health Emergency 8 Moderate
Dam/Levee Failure 7 Moderate
To continue compliance with the DMA of 2000, the City accepts the County’s natural hazard profiles presented in Chapter 5.0, Hazard Assessment with the following notes and refinements or elaborations provided specifically for the City in subsections below. The City of Solvang LPT acknowledged the following hazards are either not a threat, are highly unlikely within the City limits, or are adequately addressed by the 2022 MJHMP and do not require additional information to be relevant to the City’s hazard setting; therefore, these hazards are not addressed further in 107
the City’s LHMP: mudflow/debris flows, coastal hazards, landslides, geologic hazards, tsunamis, invasive species/agricultural pests, aircraft/ train accidents, terrorism, natural gas pipeline rupture, and storage facility incidents, oil spills, and radiological incidents.
5.3 DROUGHT & WATER STORAGE
The City of Solvang has four water supply sources. These include State Water, Upland Wells, River Wells, and the Santa Ynez Water District (ID #1). The Department of Water Resources (DWR) operates the State Water Project. The City holds entitlement to 1,500 acre-feet per year (AFY) of State Water. However, based on the rainfall, Sierra snow-pack, and State reservoir levels each year the percentage allocation of State Water varies. That is what percentage of the 1,500 AFY the City receives. In recent years, the allocation of State Water has varied from 0% (during drought) to as much as 85%.
As of May 2021, Governor Gavin Newsom has declared a drought emergency in 41 California counties in northern and central California (CalMatters 2021). Currently, Santa Barbara County has been in a state-declared drought since July 8, 2021 when Governor Gavin Newsom proclaimed a drought emergency, which included 50 of the 58 counties in California. On July 13, 2021, the County Board of Supervisors passed a resolution proclaiming a Local Emergency caused by Drought Conditions. The County resolution cites Newsom's drought declaration, as well as below-average rainfall, received last winter, reduced storage in reservoirs, and reduced State Water Project supply. Further, low rainfall from 2020 to 2021 has resulted in Classification D3 – Extreme Drought conditions in over 99 percent of the county as identified by the U.S. Drought Monitor (USDM). The City will continue to identify ways to enhance water security and conservation.
In August 2021, the City declared a stage two drought condition after the California State Water Resources Control Board reduced the city’s allocation of state water. In stage two, City code calls for a mandatory reduction of all water usage by 20%. Previously in April 2021, the Council declared a stage one drought condition, which called for a voluntary 15% reduction in water use citywide, kicked in a variety of mandated water restrictions, and authorized the purchase of up to $400,000 in supplemental water. City code also places several mandates in place during the drought stages.
5.4 WILDFIRE
The threat of a wildland fire affecting Solvang is high due to the presence of dense, flammable vegetative fuels on land surrounding the City adjacent to the City’s wildland-urban interface and especially in the hills surrounding the north and northwest portions of the City. The wildland-urban interface is where structures and other human development meet or intermingle with wildland or vegetative fuels. The threat is particularly significant during dry summer months and when there are strong Santa Ana winds. The fire season extends approximately 5 to 6 months, from late spring through fall.
Solvang is part of the Santa Barbara County Fire District. Fire Station No. 30 is located at the City’s Municipal Center. Response times within the City are 3 to 5 minutes. All high fire zones within Solvang are mapped. The Fire Department, as well as the California Building Code, requires that all new 108
habitable development install indoor sprinklers and use fire-resistant building materials. Within the City Limits, the Solvang Code Enforcement Officer and County Fire undertake a weed abatement program in the Spring.
5.5 EXTREME TEMPERATURES AND SEVERE WEATHER
The City is susceptible to the same weather patterns as other parts of Central and Southern California. While most of the time, the climate is mild, significant wind, rain, and temperature extremes can and do occur. As planetary warming continues, the severity of storms and weather extremes are predicted to occur. The impacts on the community mostly manifest as stress on the power grid and impacts on persons otherwise not protected from the elements in resilient structures.
Impacts traditionally are limited requiring very few evacuations and limited casualties. The number of casualties may increase as the dependency on electricity continues to increase for home oxygen concentrators and other independent living assistive devices.
Extreme temperatures, particularly heat, pose the greatest danger for the City’s outdoor laborers who support the county’s agriculture economy. Exertional heat illness occurs across a wide age range and in numerous industries and occupations, including the following: agriculture, construction, firefighting, warehousing, delivery, and service work. Outdoor laborers are exposed to extreme temperatures and at higher risk of heat-related illnesses than other populations of the county. The elderly, children, people with certain medical conditions, and the houseless are also vulnerable to exposure. However, any populations working or recreating outdoors during periods of extreme cold or heat are exposed, including otherwise young and healthy adults and houseless populations.
Adults and young people are commonly out in temperatures of extreme heat, whether due to commuting for work or school, conducting property maintenance such as lawn care, or for recreational reasons.
Windstorms, especially sundowner winds, could have a considerable impact on the population, built environment, lifeline infrastructure, and the economy of the City. Severe winds can directly impact the City by damaging or destroying buildings, knocking over trees, and damaging power lines and electrical equipment. Secondary impacts of damage caused by wind events often result from damage to communication, transportation, or medical infrastructure. High winds can lead to Public Safety Power Shutdowns (PSPS) that can impact the local economic drivers and key services. During severe wind events, electricity transmission lines can be damaged or turned off by Pacific Gas and Electric Company (PG&E), causing widespread power outages and hardships for City residents.
Downed power and communications transmission lines, coupled with disruptions to transportation, create difficulties in reporting and responding to emergencies. These indirect impacts of a wind event put tremendous strain on a community. In the immediate aftermath, the focus is on emergency services. Vulnerable groups are especially exposed to the indirect impacts of high winds, particularly the loss of electrical power. These populations include the elderly or disabled, especially those with medical needs and treatments dependent on electricity. Nursing homes, community-based residential facilities, and other special needs housing facilities are also vulnerable if electrical outages are prolonged since backup power generally operates only minimal functions for a short period.
109
5.6 FLOOD
In Solvang, hazardous flooding events are most commonly associated with the Santa Ynez River, Adobe Canyon Creek, Alisal Creek, and Alamo Pintado Creek.
Per Title 13 of the Municipal Code (Flood Plain Management), when a project is proposed within the City of Solvang and lies within a FEMA defined Special Flood Hazard Area (SFHA), the project review is contracted out to the Santa Barbara County Flood Control District and recommendations are given back to the City of Solvang.
When reviewing projects for new construction within a Special Flood Hazard Area, the County Flood Control District will establish the Base Flood Elevation (BFE) and recommend that the lowest finished floor of the building be elevated to two feet above the BFE for a habitable structure. For those structures that are not habitable, (i.e., storage, detached garage, etc.) Flood Control recommends that those structures be floodproofed according to FEMA standards. The County Flood Control District reviews plans according to the Santa Barbara County Code Chapter 15A “Floodplain Management”.
5.7 EARTHQUAKE & LIQUEFACTION
A more complete description of the earthquake and liquefaction hazards is found in Chapter 5.0, Hazard Assessment of the 2022 MJHMP.
The City is located in the Santa Ynez Valley, a wedge-shaped topographic depression bounded by the Santa Ynez Mountains on the south, the San Rafael Mountains to the east and north, and the Purisima Hills on the west. It is a down-dropped structural block between two major faults. On the south, the east-west trending Santa Ynez Fault forms the base of the uplifted Santa Ynez Mountains and extends from Ventura County across the entire width of Santa Barbara County.
The City and its planning area are located in Seismic Zone 4, which is the highest potential status for earthquake activity in the state of California. Solvang’s fault lines and liquefaction zones are mapped (see Section 5.0, Hazard Assessment of the MJHMP). The City previously examined all structures within the City limits and all un-reinforced masonry buildings located within Solvang have received seismic retrofitting.
Title 10, Chapter 1 of the Solvang Municipal Code (Building Codes) regulates construction activities within the City to protect the health, safety, and general welfare of the public and natural environment. All construction is required to be in conformance with the California Building Code (CBC), specifically Chapter 23 as it proves for earthquake-resistant design, Chapter 70 as it provides for excavation and grading, and with the City’s adopted hillside development ordinance.
5.8 CYBER THREAT
Cyber-attacks can and have occurred in every location regardless of geography, demographics, and security posture. Incidents may involve a single location or multiple geographic areas. A disruption can have far-reaching effects beyond the location of the targeted system; disruptions that occur far outside the state can still impact people, businesses, and institutions within the county.
Between 2012 and 2015, 50 million records of Californians were breached, and the majority of 110
these breaches resulted from security failures, with malware and hacking; physical breaches constituted three-quarters of all events. As the use of digital information expands, Californians will increasingly become more vulnerable to the slow-moving, potential technological hazard of cyber damage (Cal OES 2018). The Santa Barbara County Grand Jury determined in 2020 that cyberattacks and related threats are an ongoing security issue for all public entities within the county, which requires prompt and aggressive actions to prevent significant disruption (Santa Barbara County Grand Jury 2020).
The City of Solvang faces the same vulnerability to cybercrime as any modern municipality. Under a cyberattack, economic impacts on the banking, financial, and retail sectors could be significant.
Some life necessary systems are currently vulnerable in the City (not connected to the internet).
Continued security audits and additional attention to this emerging threat are warranted. This hazard can occur anywhere within the City; however, cyber threats are generally targeted towards larger corporations or the government. While there have been several smaller cyber threats and hacking, none have reached a level of significance within the City.
5.9 ENERGY SHORTAGE & RESILIENCE
Energy access is one of the key impacts of disasters that mitigation actions can have a significant influence on resiliency. Any event that disrupts power for more than a day, can cause significant social disruption, energy, and potential deaths. The current reliance on relatively few power production stations with a power distribution grid spreading over thousands of miles of terrain with the myriad of threats and hazards that the distribution system is subject to makes the normal operation of the system seem miraculous. The City of Solvang receives all of its commercial power from Central Coast Community Energy (3CE) and Pacific Gas and Electric (PG&E).
The City has limited ability to affect resiliency in the power distribution system. It actively participates in reducing its power usage and partners with PG&E, the State of California, and Federal energy conservation programs.
5.10 PANDEMIC/PUBLIC HEALTH EMERGENCY
The City, as well as the county, state, nation, and the entire world, is vulnerable to outbreaks, epidemics, and pandemics caused by either newly emerging or existing diseases spread person to person, through a vector such as a mosquito, or both. A significant public health emergency can have a considerable impact on the population, the economy, and essential public services (e.g., fire and police protection, medical services, etc.). Populations identified by the county as especially vulnerable to human health hazards include undocumented persons, senior citizens, senior citizens living alone, persons with existing chronic health conditions, persons experiencing houselessness, overcrowded households and neighborhoods, low-resourced ethnic minorities people of color, households in poverty, communities with a high-pollution burden, and those without health insurance.
Undocumented or non-English speaking individuals may be less able to understand such pandemicrelated instructions or receptive to responding to government outreach, while lower-income households may lack the means to comply with the direction. Trends of the COVID-19 pandemic further revealed vulnerable groups within Santa Barbara County population, including residents of Solvang.
111
Residents’ health care needs are met by medical resources in Solvang, and regionally in the City of Santa Maria and the City of Santa Barbara. As demonstrated by the COVID-19 pandemic, health care resources were strained throughout the county. Further, hospitality, retail, tourism, and hospitality industries have been adversely affected economically through reduced activity and a limited workforce, including business in the City. The City relies on the Federal, State, and County Health and Human Services systems to monitor and mitigate potential catastrophic disease outbreaks.
5.11 DAM/LEVEE FAILURE
Solvang lies downstream of Bradbury Dam (Lake Cachuma) and Gibraltar Dam and reservoir.
Flooding associated with dam failure on one of the local or upstream dams has a low probability for occurrence. Solvang could experience flooding via the Santa Ynez River. A significant seismic retrofit of Bradbury Dam was completed in 2006 which brought the dam up to federal standards for seismic safety.
6.0 VULNERABILITY ASSESSMENT
The vulnerability assessment builds on the hazard assessment provided in Section 5.0 to estimate losses where data is available and consider a specific list of critical facilities identified within the City of Solvang. The City identified 34 critical facilities to be included in the Vulnerability Assessment portion of the LHMP. These facilities primarily included utilities, wastewater treatment facilities, and government structures. Of the available data, it was shown that these buildings are worth approximately $15,453,685 in total value (Table 6-1).
Table 6-1. Critical Facilities in the City of Solvang
Type Name Address Total Building
Value
Communications Solvang -48V -
Utilities Alisal Heights Reservoir 720 Alisal $1,339,060 Utilities Alisal Ranch Reservoir 1054 Alisal $535,623
Utilities Fjord Lift Station 1411 Fjord Drive $321,375
Utilities Alisal Lift Station 120 S Alisal Rd. $132,664 Utilities Water Switch Gear Bldg Fjord Drive and Glen Way $45,313 Utilities Well 22 891 Kolding Ave. -
Utilities Sewer Force Main West End Fjord Drive and River - Utilities Well 3 1692 Fjord Dr. -
Utilities Hans Christian Andersen (HCA) South
Well 637 Atterdag Rd. -
Utilities Well 7A 150 Alisal Rd. -
Utilities State Pump 175 Alisal Rd. -
Utilities Well 4 367 First St. -
Wastewater
Treatment Plant WWTP /tanks/pumps/blowers 101 S. Alisal Rd. $3,145,693 112
Type Name Address Total Building
Value
Wastewater
Treatment Plant WasteWater Treatment Plant/Op 101 S. Alisal Rd. $682,662 Wastewater
Treatment Plant WWTP/Digester/equipment 101 S. Alisal Rd. $237,641 Wastewater
Treatment Plant WWTP/Pump/Gen. Bldg. 101 S. Alisal Rd. $253,175 Wastewater
Treatment Plant WWTP/Bultler Bldg. 101 S. Alisal Rd. $79,215 Wastewater
Treatment Plant WasteWater Awnings/Belt Press 101 S. Alisal Rd. $367,876 Clinic Santa Ynez Valley Recovery
Residence 636 Atterdag Road -
Clinic Santa Ynez Valley Cottage Hospital 2050 Viborg Road - Clinic Sansum Clinic- Solvang 2027 Village Lane -
Clinic Atterdag Village 636 Atterdag Road -
Clinic PHD COMM HLTH CLINIC & PHP 545 ALISAL ROAD $12,065 EMS Station SANTA BARBARA COUNTY FIRE
DEPARTMENT STATION 30 1644 OAK STREET -
Nursing Home ATTERDAG VILLAGE OF SOLVANG 636 N ATTERDAG ROAD - Veteran Services Veteran's Memorial Bldg. 1745 Mission Dr. $2,415,921 Education Solvang School/upper&lower 565 Atterdag Rd. - Fire Station County Fire Station 30 (Solvang) 1644 Oak Street $225,767 Government Municipal Center/City Hall 1644 Oak Street $2,820,301 Government GOVERNMENTAL COMMUNITY
SERVICES BUILDING 1745 MISSION DR. $2,839,334
Sheriff Santa Barbara Co Sheriffs Dept. 1745 Mission Dr. - Bridge - Non Scour
Poor Condition Bridge 'ALISAL ROAD' / 'SANTA YNEZ RIVER' - Bridge - Scour Fair
Condition Bridge 'STATE ROUTE 246' / 'ALAMO PINTADO CREEK' - Using GIS and the mapped extents of the hazards affecting the City, it was determined which critical facilities are exposed to which hazards depending on whether they fall within the mapped hazard area. The results of the exposure analysis are included in this section. A further description of the threats and methodologies used in this analysis is provided in Chapter 6.0, Vulnerability Assessment of the 2022 MJHMP. As the City continues to assess its vulnerability, the collection of better and more complete data will help to improve the risk assessment process to direct planning and mitigation decisions.
Table 6-2. Summary of Potential Impacts on Critical Facilities Hazard Type Specific Risk Count % of Critical
Facilities Impacted Exposure ($)
Flood FEMA 1% Chance
Flood Zone 2 6% $-
113
Hazard Type Specific Risk Count % of Critical
Facilities Impacted Exposure ($)
FEMA 0.2% Chance
Flood Zone 1 3% $-
Dam
Inundation/Levee
Failure
Bradbury Dam
Failure 14 41% $5,801,237
Wildfire
Low Wildfire Threat 2 6% $-
High Wildfire Threat 1 3% $535,623
Earthquake
Low Liquefaction
Potential 14 41% $8,313,388
Moderate
Liquefaction Potential 2 6% $1,874,683
High Liquefaction
Potential 18 53% $5,265,614
Regional Ground
Shaking 34 100% $94,509,416
Landslide
Class 5, 7, or 9
Landslide Hazard
Zone
7 21% $1,705,748
6.1 WILDFIRE
The county has extensive areas within mapped Fire Hazard Severity Zones and Wildland-Urban Interface (WUI) areas. These hazard areas generate vulnerability for life and structures, including critical facilities, throughout the county, but most severely within rural foothills areas where dry vegetation, steep slopes, and difficult access combine to create a high probability of wildfire. The City is surrounded by wildland vegetation and the eastern slopes of the Santa Ynez Mountains. The entire City of Solvang is within the Wildland Urban Interface area and has therefore been designated as a WUI community at risk. Based on these maps, the City has 46 acres (3.0 percent) within Very High Wildfire Threat areas, 127 acres (8.1 percent) within High Fire Wildfire Threat areas, 99 acres (6.4 percent) within Moderate Wildfire Threat areas, and 181 acres (11.6 percent) within Low Wildfire Threat areas. Most of these areas are residential with limited vulnerabilities in industrial areas.
Based on the GIS analysis conducted for the 2022 MJHMP, in Solvang, 264 improved properties with a total value of $223 million are vulnerable to wildfire. In Solvang, approximately 612 residents live in high, moderate, or low wildfire threat areas. This information is summarized in Table 6-3 below.
114
Table 6-3. City of Solvang at Risk to Wildfire Threat
Property
Type
Improved Parcel Count by Wildfire Threat Level
Total Value Population Extreme Very
High High Moderate Low Total
Agricultural 0 0 0 0 0 0 $0
Commercial 0 0 0 2 1 3 $184,772
Exempt 0 0 0 1 1 2 $5,250,202
Industrial 0 0 0 0 0 0 $0
Mixed Use 0 0 0 0 0 0 $0 0
Residential 0 0 55 62 139 256 $217,296,242 612
Improved
Vacant 0 0 1 1 1 3 $482,770
Total 0 0 56 66 142 264 $223,213,986 612
Three of the City’s critical facilities fall within high or low wildfire threat areas, as listed in Table 6- 4 (see also, Section 6.3.1, Wildfire of the 2022 MJHMP).
Table 6-4. City of Solvang Critical Facilities Vulnerable to Wildfire Type Critical Facility Hazard Source/Type Total Building Value
Utilities Alisal Ranch Reservoir High $535,623
Bridge - Non Scour
Poor Condition Bridge Low -
Bridge - Scour Fair
Condition Bridge Low -
115
Figure 6-1. City of Solvang Critical Facilities within Wildfire Threat Zones 116
6.1 FLOOD
The geographical location, climate, and topography of the Santa Ynez Valley make some areas of the City prone to flooding particularly related to the seasonal flows of the Santa Ynez River.
Flooding presents a hazard to development in floodplains. In addition to the damage to properties, flooding can also cut off access to utilities, emergency services, transportation, and may impact the overall economic well-being of an area. Emergency response can be interrupted by damaged roads and infrastructure. Fire can break out as a result of dysfunctional electrical equipment.
Hazardous materials can also get into floodways, causing health concerns and polluted water supplies. During a flood, the drinking water supply can be contaminated. Climate change is expected to increase the frequency and intensity of heavy rainstorms that cause riverine flooding.
Based on the GIS analysis conducted for the 2022 MJHMP, the City has 35 improved parcels valued at over $19 million in the 1-percent annual chance floodplain. Based on this analysis, which accounts for residents only and not workers, 65 residents are living in the 1-percent annual chance floodplain throughout the City. An additional 107 improved parcels and over $71 million in value fall within the 0.2-percent annual chance floodplain. Areas of the City vulnerable to the 0.2-percent annual chance riverine flood are home to 244 residents. Development in the 0.2-percent annual chance floodplain is typically not regulated, thus a large flood event could be extremely damaging in the City. This information is summarized in Table 6-5 below.
Table 6-5. City of Solvang FEMA Floodplain Exposure and Loss Property Type Improved Parcel
Count Total Value Estimated Loss Population
Riverine 1% Annual Chance Floodplain Exposure and Loss
Commercial 8 $7,523,092 $1,880,773
65 Residential 27 $11,568,881 $2,892,220
Total 35 $19,091,973 $4,772,993
Riverine 0.2% Annual Chance Floodplain Exposure and Loss Commercial 5 $26,695,246 $6,673,812
244
Residential 102 $44,981,879 $11,245,470
Total 107 $71,677,125 $17,919,281
As listed in Table 6-6, 3 critical facilities in the City with an unknown total value would be vulnerable to damage or destruction from 1-percent or 0.2-percent annual chance flood (Figure 6-2; see also, Section 6.3.3, Flood of the 2022 MJHMP).
Table 6-6. City of Solvang Critical Facilities at Risk to Flood Hazard Type Critical Facility FEMA Flood Total Value
Utilities Well 22 0.2% Chance $-
Bridge - Non Scour
Poor Condition Bridge 1% Chance $-
Bridge - Scour Fair
Condition Bridge 1% Chance $-
117
Figure 6-2. City of Solvang Critical Facilities in FEMA Flood Hazard Zones 118
6.2 EARTHQUAKE & LIQUEFACTION
Chapter 6.0, Vulnerabilities Assessment of the 2022 MJHMP addresses regional seismicity under two scenarios that include the City of Solvang. The 2,500-year scenario considers general seismicity from multiple faults in the region and a 7.0 magnitude event. The methodology utilizes probabilistic seismic hazard contour maps developed by the U.S. Geological Survey (USGS) for the 2018 update of the National Seismic Hazard Maps that are included with Hazus-MH. A deterministic scenario was also prepared to predict the outcome of a specific earthquake event. The deterministic scenarios used USGS provided ShakeMap datasets to model a Magnitude 7.2 earthquake of the San Luis Range would generate in terms of damages and losses for the chosen area of interest (i.e., northern Santa Barbara County, including the City). Figure 6-3 is the ShakeMap produced for this scenario.
As described in the MJHMP, regional losses to people and property would include the City. As shown in the San Luis Range ShakeMap scenario, the north and central parts of the county would perceive much stronger shaking and would likely receive the most severe damage when compared to the rest of the county. The entire City would perceive severe to extreme shaking and would likely receive moderate/heavy to very heavy damage. Direct effects of ground shaking could damage buildings and create dangerous debris and unstable structures. Displaced residents would likely seek shelter in the City, including residents from outside the City. Further, fires often occur after an earthquake. Because of the number of fires and the lack of water to fight the fires, they can often burn out of control.
Unreinforced masonry building type structures consist of buildings made of unreinforced concrete and brick, hollow concrete blocks, clay tiles, and adobe. Buildings constructed of these materials are heavy and brittle and typically provide little earthquake resistance. In small earthquakes, unreinforced buildings can crack, and in strong earthquakes, they tend to collapse. The City does not have any known unreinforced masonry buildings.
The City lies in an area with low, moderate, and high liquefaction severity classes. Regional earthquakes could cause liquefaction in the City, which could damage buildings and utilities when soils become unstable. Based on the GIS analysis conducted for the 2022 MJHMP, the City has 42,038 improved parcels valued at over $1.3 billion in the liquefaction severity zones. Based on this analysis, which accounts for residents only and not workers, 4,312 residents are living in this hazard zone within the City. While liquefaction would not likely affect all areas uniformly during an earthquake, this analysis indicates the extent and scale of vulnerabilities to liquefaction during a large earthquake.
Table 6-7. City of Solvang at Risk to the Liquefaction Hazard by Property Type Property Type Improved Parcel
Count Total Value Population
High Liquefaction Hazard
Agricultural 0 $0
Commercial 54 $56,988,078
Exempt 1 $33,171,012
Industrial 2 $3,867,400
119
Property Type Improved Parcel
Count Total Value Population
Mixed Use 0 $0 0
Residential 295 $120,641,139 705
Improved Vacant 0 $0
Total High Liquefaction 352 $214,667,629 705
Moderate Liquefaction Hazard
Agricultural 0 $0
Commercial 5 $1,990,218
Exempt 0 $0
Industrial 0 $0
Mixed Use 0 $0 0
Residential 106 $79,814,060 253
Improved Vacant 0 $0
Total Moderate Liquefaction 111 $81,804,278 253
Low Liquefaction Hazard
Agricultural 0 $0
Commercial 149 $168,314,722
Exempt 13 $56,752,436
Industrial 0 $0
Mixed Use 3 $3,144,530 7
Residential 1,400 $810,954,875 3,346
Improved Vacant 10 $1,900,976
Total Low Liquefaction 1,575 $1,041,067,539 3,353
Total Liquefaction Hazard 2,038 $1,337,539,445 4,312
As listed in Table 6-8, all critical facilities in the City would be vulnerable to damage or destruction from ground shaking and liquefaction during a significant regional earthquake (see also, Section
6.2.1, Earthquake (Groundshaking) and Section 6.3.3, Liquefaction (Earthquake) of the 2022 MJHMP).
Table 6-8. City of Solvang Critical Facilities Vulnerable to Groundshaking & Liquefaction Type Name Address Total Building
Value
Communications Solvang -48V -
Utilities Alisal Heights Reservoir 720 Alisal $1,339,060 Utilities Alisal Ranch Reservoir 1054 Alisal $535,623
Utilities Fjord Lift Station 1411 Fjord Drive $321,375
Utilities Alisal Lift Station 120 S Alisal Rd. $132,664 Utilities Water Switch Gear Bldg Fjord Drive and Glen Way $45,313 Utilities Well 22 891 Kolding Ave. -
Utilities Sewer Force Main West End Fjord Drive and River - Utilities Well 3 1692 Fjord Dr. -
120
Type Name Address Total Building
Value
Utilities Hans Christian Andersen (HCA) South
Well 637 Atterdag Rd. -
Utilities Well 7A 150 Alisal Rd. -
Utilities State Pump 175 Alisal Rd. -
Utilities Well 4 367 First St. -
Wastewater
Treatment Plant WWTP /tanks/pumps/blowers 101 S. Alisal Rd. $3,145,693 Wastewater
Treatment Plant WasteWater Treatment Plant/Op 101 S. Alisal Rd. $682,662 Wastewater
Treatment Plant WWTP/Digester/equipment 101 S. Alisal Rd. $237,641 Wastewater
Treatment Plant WWTP/Pump/Gen. Bldg. 101 S. Alisal Rd. $253,175 Wastewater
Treatment Plant WWTP/Bultler Bldg. 101 S. Alisal Rd. $79,215 Wastewater
Treatment Plant WasteWater Awnings/Belt Press 101 S. Alisal Rd. $367,876 Clinic Santa Ynez Valley Recovery
Residence 636 Atterdag Road -
Clinic Santa Ynez Valley Cottage Hospital 2050 Viborg Road - Clinic Sansum Clinic- Solvang 2027 Village Lane -
Clinic Atterdag Village 636 Atterdag Road -
Clinic PHD COMM HLTH CLINIC & PHP 545 ALISAL ROAD $12,065 EMS Station SANTA BARBARA COUNTY FIRE
DEPARTMENT STATION 30 1644 OAK STREET -
Nursing Home ATTERDAG VILLAGE OF SOLVANG 636 N ATTERDAG ROAD - Veteran Services Veteran's Memorial Bldg. 1745 Mission Dr. $2,415,921 Education Solvang School/upper&lower 565 Atterdag Rd. - Fire Station County Fire Station 30 (Solvang) 1644 Oak Street $225,767 Government Municipal Center/City Hall 1644 Oak Street $2,820,301 Government GOVERNMENTAL COMMUNITY
SERVICES BUILDING 1745 MISSION DR. $2,839,334
Sheriff Santa Barbara Co Sheriffs Dept. 1745 Mission Dr. - Bridge - Non Scour
Poor Condition Bridge 'ALISAL ROAD' / 'SANTA YNEZ RIVER' - Bridge - Scour Fair
Condition Bridge 'STATE ROUTE 246' / 'ALAMO PINTADO CREEK' - 121
Figure 6-3. City of Solvang Critical Facilities and Earthquake Groundshaking Potential (San Luis Range 7.2 Magnitude ShakeMap)
122
Figure 6-4. City of Solvang Critical Facilities and Liquefaction Potential 123
6.3 DAM/LEVEE FAILURE
Bradbury Dam is of the largest concern to the City of Solvang. Failure of Bradbury Dam would inundate portions of the cities of Solvang and Buellton with relatively little evacuation time. Based on the GIS analysis conducted for the 2022 MJHMP, in Solvang, 159 properties with a total value of $92 million are vulnerable to the catastrophic flooding that would occur if the Bradbury Dam failed. In Solvang, approximately 356 residents within the inundation zone may need to be evacuated, cared for, and possibly permanently relocated. This information is summarized in Table 6-9 below.
Table 6-9. City of Solvang at Risk to Dam Inundation Hazard Property Type Improved Parcel Count Total Value Population Commercial 8 $7,638,980
Industrial 2 $3,867,400
Residential 149 $80,568,344 356
Total 159 $92,074,724 356
Further, as listed in Table 6-10, 14 critical facilities with a value of $5,801,237 in the City would be vulnerable to damage or destruction from flooding due to dam and levee failure (see also, Section 6.6.3, Dam Failure and Section 6.6.8, Levee Failure of the 2022 MJHMP).
Table 6-10. City of Solvang Critical Facilities Vulnerable to Inundation from Dam/Levee Failure Type Name Dam Name Total Value
Utilities Alisal Ranch Reservoir Alisal Creek $535,623
Utilities Fjord Lift Station Bradbury $321,375
Utilities Alisal Lift Station Bradbury $132,664
Utilities Water Switch Gear Bldg Bradbury $45,313
Utilities Sewer Force Main Bradbury -
Utilities Well 3 Bradbury -
Utilities Well 7A Bradbury -
Wastewater
Treatment
Plant WWTP /tanks/pumps/blowers Bradbury $3,145,693
Wastewater
Treatment
Plant WasteWater Treatment Plant/Op Bradbury $682,662
Wastewater
Treatment
Plant WWTP/Digester/equipment Bradbury $237,641
Wastewater
Treatment
Plant WWTP/Pump/Gen. Bldg. Bradbury $253,175
Wastewater
Treatment
Plant WWTP/Bultler Bldg. Bradbury $79,215
124
Type Name Dam Name Total Value
Wastewater
Treatment
Plant WasteWater Awnings/Belt Press Bradbury $367,876
Bridge - Non
Scour Poor
Condition Bridge Bradbury -
125
Figure 6-5. City of Solvang Critical Facilities in Dam Inundation Zone 126
6.4 LANDSLIDE
Several landslides have been mapped in the hillside area east of Alisal Creek which is outside the City limits and Plan area. The City has 848 improved parcels that lie within Class 5, 7, 9, or 10 landslide hazard zones, amounting to $511 million, and home to 1,907 residents. However, the City is a gently sloping area in a riverine flood plain where the risk of landslide is generally low. An increase in risk related to landslides would be man-made through excavation or other soil disturbance. While not a concern for the City, data related to areas within the landslide hazard zone is included to be consistent with the 2022 MJHMP.
Table 6-11. City of Solvang Improved Properties at Risk to Landslide Summary Class 5
Parcel Count
Class 7
Parcel Count
Class 9
Parcel Count
Class 10
Parcel Count
Total
Improved
Parcel Count
Total Value Population
13 697 95 43 848 $511,346,700 1,907
Further, as listed in Table 6-12, 7 critical facilities with a value of $1,705,748 in the City would be vulnerable to damage or destruction from landslides (see also, Section 6.3.7, Landslide of the 2022 MJHMP).
Table 6-12. City of Solvang Critical Facilities Vulnerable to Landslide Type Name Landslide Class Zone Total Value
Utilities Alisal Heights Reservoir 9 $1,339,060
Utilities Fjord Lift Station 7 $321,375
Utilities Water Switch Gear Bldg 7 $45,313
Clinic Santa Ynez Valley Recovery Residence 7 -
Clinic Santa Ynez Valley Cottage Hospital 7 -
Nursing Home ATTERDAG VILLAGE OF SOLVANG 7 -
Bridge - Non
Scour Poor
Condition Bridge 5 -
127
Figure 6-6. City of Solvang Critical Facilities within Landslide Susceptibility Zones 128
7.0 MITIGATION STRATEGY
In preparation for the 2022 LHMP update, the City’s LPT made no revisions to the countywide goals and objectives because they continue to reflect the needs of the City; see also, Chapter 7.0, Mitigation Plan of the 2022 MJHMP. This section contains the City’s updated and most current mitigation strategy as of 2022.
7.1 MITIGATION PRIORITIES
The City of Solvang identified several strengths and weaknesses regarding the implementation of hazard mitigation strategies. The following strengths, weaknesses, and priorities were identified.
7.1.1 General Observations — Strengths
• The City of Solvang has several policies that deal with hazard mitigation elements such as existing development and building code regulations including the Floodplain Ordinance, updated in 2016 and the Zoning Ordinance.
• The General Plan has been consistently updated and contains policies and programs for hazard mitigation. Currently, the City is performing a comprehensive update to the General Plan. The Safety Element of the General Plan was last revised and adopted in 2016. • The current Housing Element was adopted in 2015. A new revision is currently in process, and will be completed in Spring 2023.
• Existing codes will ensure that new development (including tear-down and rebuildprojects) will be built to modern standards. With the current trend of replacing existing substandard buildings with new ones, through attrition a safer community will be constructed. • Better mapping of floodplains and other hazard areas is now available. • The Bradbury Dam has been mapped for inundation.
• Area fault lines and liquefaction zones have beenmapped. • All flooding areas have beenmapped.
• All high fire areas have been mapped.
• All unreinforced masonry buildings within the City limits have been brought up to code. • The County Fire Department has a vegetative program whereby all lots are inspected in the spring and property owners are required to cut vegetation by July 1 for unincorporated areas surrounding the City. Solvang’s Code Enforcement Program and County Fire handle weed abatement within the City Limits in the Spring.
• The City, in partnership with the Santa Barbara County Fire Department and the Cityof Buellton, has conducted CERT Training for citizens throughout the Santa Ynez Valley utilizing a shared grant.
129
7.1.2 General Observations — Weaknesses
• The City of Solvang islocated along the Santa Ynez River, downstream from Bradbury Dam, and could sustain substantial flooding in the event of a dam failure. • Solvang issurrounded by mountains with steep terrain that is covered with brush and trees.
During fire season, Solvang is susceptible to wildfiredamage. • Solvang is located in Seismic Zone 4, which is the highest potential status for earthquake activity in the state of California.
• Solvang is a tourist town and sheltering and evacuation of those transient visitors could pose a large problem in case of major flooding or earthquake for major egress and accessing the area. County OES and the Santa Barbara County Sheriff’s Department, however, have completed a countywide evacuation plan. Solvang City staff and the Solvang Conference & Visitors Bureau also completed a Crisis CommunicationPlan.
7.1.3 General Observations — Priorities
During the presentation of findings for the hazard identification and risk assessment and capabilities assessment, the LPT provided preliminary input and ideas for mitigation strategies. In formulating goals, the following priorities were identified:
• Top priorities for Solvang are public safety, public education, and reducing the potential economic impacts of disasters.
• Experiences from past disasters should be built upon. • Outreach and training should be a major component, including CommunityEmergency Response Team Training (CERT) and early warning & evacuationplans. • Create defensible space around high fire areas by strategically managing vegetation to decrease the fuel available for fires adjacent to the structures. This is relatively inexpensive, accomplished quickly, and is effective as long as the vegetation is managed. • Solvang should develop and maintain a disaster warehouse or additional CERT trailers for the storage of emergency supplies.
7.1.4 Goals and Objectives
The City’s LPT accepted and agreed to the following goals and objectives for the 2022 update.
These goals and objectives represent a vision of long-term hazard reduction or enhancement of capabilities.
The updated goals and objectives of this plan are:
Goal 1: Ensure future development is resilient to known hazards.
Objective 1.A: Ensure development in known hazardous areas is limited or incorporates hazardresistant design based on applicable plans, development standards, regulations, and programs. 130
Objective 1.B: Educate developers and decision-makers on design and construction techniques to minimize damage from hazards.
Goal 2: Protect people and community assets from hazards, including critical facilities, infrastructure, water, and public facilities.
Objective 2.A: Enhance the ability of community assets, particularly critical facilities, to withstand hazards.
Objective 2.B: Use the best available science and technology to better protect life and property.
Objective 2.C: Upgrade and replace aging critical facilities and infrastructure.
Objective 2.D: Ensure mitigation actions encompass vulnerable and disadvantaged communities to promote social equity.
Goal 3: Actively promote understanding, support, and funding for hazard mitigation by participating agencies and the public.
Objective 3.A: Engage, inform, and educate the public on tools and resources to improve community resilience to hazards, reduce vulnerability, and increase awareness and support of hazard mitigation activities.
Objective 3.B: Ensure effective outreach and communications to vulnerable and disadvantaged communities.
Objective 3.C: Increase awareness and encourage the incorporation of hazard mitigation principles and practice among public, private, and nonprofit sectors, including all participating agencies.
Objective 3.D: Ensure interagency coordination and joint partnerships with the County, cities, state, tribal, and federal governments.
Objective 3.E: Continuously improve the County’s capability and efficiency at administering pre- and post-disaster mitigation programs, including providing technical support to cities and special districts and providing support for implementing local mitigation plans.
Objective 3.F: Monitor and publicize the effectiveness of mitigation actions implemented countywide.
Objective 3.G: Position the County and participating agencies to apply for and receive grant funding from FEMA and other sources.
Goal 4: Minimize the risks to life and property associated with urban and human-caused hazards.
Objective 4.A: Minimize risks from biological hazards, including disease, invasive species, and agricultural pests.
131
Objective 4.B: Be prepared and respond to urban hazards, including terrorism, cyber threats, and civil disturbance.
Objective 4.C: Minimize risks from energy production, including hazardous oil and gas activities.
Goal 5: Prepare for, adapt to, and recover from, the impacts of climate change and ensure regional resiliency.
Objective 5.A: Use the best available climate science to implement hazard mitigation strategies in response to climate change.
Objective 5.B: Identify, assess, and prepare for impacts of climate change.
Objective 5.C: Coordinate with the public, private, and nonprofit sectors to implement strategies to address regional hazards exacerbated by climate change.
Objective 5.D: Ensure climate change hazard mitigation addresses vulnerable and disadvantaged communities.
7.2 MITIGATION PROGRESS
Since 2017, the City has incorporated the LHMP goals, objectives, and mitigation actions into its local plans and processes, including the General Plan Safety Element by reference, specific hazard planning efforts (e.g., Emergency Operations Plan), the City’s grant pursuits, and capital improvement planning. Ongoing monitoring and evaluation of the LHMP by the City ensured mitigations are implemented and tracked. Key mitigation actions completed since 2017 include the Alisal Bridge Seismic Retrofit and the Second Street/Mission Drive Drainage Improvements projects.
The City’s LPT reviewed the mitigation actions listed in the 2017 LHMP to determine the status of each action. Once reviewed, deferred projects from 2017 were renumbered to reflect 2022 updates (see Table 7-1).
Table 7-1. Status of City of Solvang Previous Mitigation Actions Mitigation
Action
No.
Mitigation Action Description Status Comments In 2022
Update?
2017 LHMP
2016-1
Continue to implement hazard mitigation
training for all residents to include Community
Emergency Response Training (CERT)
Ongoing X
2016-2 Alisal Road Bridge Seismic Retrofit Completed
2016-3 Second Street/Mission Drive Drainage
Improvements Completed
2016-4
Structural Upgrades to the Veterans Memorial
Building (Emergency Shelter) and addition of
Emergency Generator
Not Started
Included in the 10-
Year Capital
Improvement Plan
X
2016-5
Alisal Bridge Pier Repair Project
Not Started
Included in the 10-
Year Capital
Improvement Plan
X
132
Mitigation
Action
No.
Mitigation Action Description Status Comments In 2022
Update?
2016-6 Tree Trimming and Weed Abatement in Hans
Christian Andersen Park Ongoing X
7.3 MITIGATION APPROACH
A simplified Benefit-Cost Review was applied to 2022 mitigation actions to prioritize the mitigation recommendations for implementation. The priority for implementing mitigation recommendations depends upon the overall cost-effectiveness of the recommendation when considering monetary and non-monetary costs and benefits associated with each action. Additionally, the following questions were considered when developing the Benefit-Cost Review:
• How many people will benefit from the action?
• How large an area is impacted?
• How critical are the facilities that benefit from the action? • Environmentally, does it make sense to do this project for the overall community? Section 7.4, Implementation Plan provides a benefit-cost review for each mitigation recommendation, as well as a relative priority rank (High, Medium, and Low) based upon the judgment of the City’s LPT. The general category guidelines are listed below:
• High – Benefits are perceived to exceed costs without further study or evaluation • Medium – Benefits are perceived to exceed costs but may require further study or evaluation before implementation
• Low – Benefits and costs evaluation requires additional evaluation before implementation Discussion of the rationale for these priorities is included in the mitigation action descriptions below.
7.4 IMPLEMENTATION PLAN
2022-1. CERT Training
Continue to implement hazard mitigation training for all residents to include Community Emergency Response Team (CERT).
Mitigation Priority and Performance
Priority High
Hazards Mitigated Earthquake, Landslides, Wildfire, Flood, Dam Failure, Extreme Temperatures and Severe Weather
Estimated Timeline Ongoing
Estimated Cost/Funding Source $15,000 annually/ General Fund, and other Federal and State grants and funds.
Responsible Agency/Department City Manager
Comments This project was adapted from 2016-1 included as part of the 2017 LHMP. 133
2022-2. Upgrades to Emergency Shelter
Structural upgrades to the Veterans Memorial Building to increase the possibility of the building withstanding an earthquake, and the addition of a new emergency generator.
Mitigation Priority and Performance
Priority Medium
Hazards Mitigated Earthquake, Landslides, Wildfire, Flood, Dam Failure, Extreme Temperatures and Severe Weather
Estimated Timeline 2027
Estimated Cost/Funding Source $1.5 million/ HMP funds, and other Federal and State infrastructure grants and funds, local capital funds.
Responsible Agency/Department Public Works, with support from City Manager’s Office and other City departments
Comments
This project was adapted from 2016-4 included as part of the 2017 LHMP.
To be considered for the future. The facility would act as an emergency shelter during any disaster type. The project is included the 10-Year Capital Improvement Program.
2022-3. Alisal Bridge Pier Repair Project
Wrap/repair piers 4, 5, 6 & 7 of Alisal Bridge per recommendations of 2012 Alisal Bridge Structural Evaluation Report.
Mitigation Priority and Performance
Priority Medium
Hazards Mitigated Earthquake, Flood, Dam Failure
Estimated Timeline 2023-24
Estimated Cost/Funding Source $500,000/ General Fund, Capital funds, PDM funds, and other Federal and State infrastructure grants and funds.
Responsible Agency/Department Public Works, with support from City Manager’s Office and other City departments
Comments This project was adapted from 2017-5 included as part of the 2017 LHMP.
The project is included the 10-Year Capital Improvement Program. 2022-4. Tree Trimming and Weed Abatement at Hans Christian Andersen Park Tree trimming and weed and poison oak eradication utilizing goats to aid in fire prevention Mitigation Priority and Performance
Priority High
Hazards Mitigated Wildfire
Estimated Timeline Ongoing
Estimated Cost/Funding Source $5,000/ General fund, maintenance budget, CDBG funds, HMP funds, and other Federal and State infrastructure grants and funds.
Responsible Agency/Department Parks Department
Comments This project was adapted from 2017-6 included as part of the 2017 LHMP. 134
8.0 PLAN MAINTENANCE
8.1 MONITORING, EVALUATING, AND UPDATING THE PLAN
Since the last LHMP in 2017, the LPT has monitored, evaluated, and updated the plan on a continuing and as-needed basis. The City was very successful in implementing the 2017 mitigation actions as noted in Table 7-1. The remaining mitigation actions outlined in the 2017 LHMP are ongoing at the time of this 2022 update.
The City of Solvang will be responsible for ensuring that this annex is monitored on an ongoing basis. The City will continue to participate in the countywide MAC and attend the annual meeting organized by the County Office of Emergency Management to discuss items to be updated/added in future revisions of this plan. The MJHMP is evaluated by the MAC annually to determine the effectiveness of programs, and to reflect changes in land development or programs that may affect mitigation priorities. This includes re-evaluation of goals, objectives, and mitigation actions for each jurisdiction by the MAC. The MAC also reviews the goals and mitigation actions to determine their relevance to changing situations in the county, as well as changes in State or Federal regulations and policy. The MAC reviews the risk assessment portion of the MJHMP and its annexes to determine if this information should be updated or modified, given any new available data. The responsible parties for the mitigation actions report on the status of their projects, the success of various implementation processes, difficulties encountered, success of coordination efforts, and which strategies should be revised. Any updates or changes necessary for the City’s LHMP will be forwarded to the County Office of Emergency Management for inclusion in further updates to the MJHMP.
Major disasters affecting the City of Solvang’s community, legal changes, notices from Santa Barbara County (lead agency for the County-wide Plan), and other significant events may trigger revisions to this plan or the convening of the LPT. The City LPT, in collaboration with the Santa Barbara County Office of Emergency Management, and the other communities of the County, will determine how often and when the plan should be updated.
To remain eligible for mitigation grant funding from FEMA, the City is committed to revising the plan at a minimum of every five years. The City Manager or the City’s designee will contact the county four years after this plan is approved to ensure that the county plans to undertake the plan update process. The jurisdictions within Santa Barbara County should continue to work together on updating the multi-jurisdictional plan, including this annex.
8.2 IMPLEMENTATION THROUGH EXISTING PLANS AND PROGRAMS
The City implements the LHMP through existing plans, programs, and procedures, as detailed in Section 4.0, Capability Assessment. This LHMP provides a baseline of information on the hazards impacting the City and the existing institutions, plans, policies and ordinances that help to implement the LHMP (e.g., General Plan, building codes, floodplain management ordinance). The General Plan and the LHMP annex are complementary documents that work together to achieve the goal of reducing risk exposure to the City’s citizens. An update to a general plan may trigger an update to the hazard mitigation plan. Implementation responsibilities of mitigation actions is integrated into 135
the operational functions of the responsibility parties identified, including responsibility for seeking funding needed for implementation.
The City incorporates the LHMP by reference into its General Plan Safety Element. Under AB 2140, the City may adopt its current, FEMA-approved LHMP into the Safety Element of the General Plan.
This adoption makes the City eligible to be considered for part or all of its local-share costs on eligible Public Assistance funding to be provided by the state through the California Disaster Assistance Act (CDAA) (see Section 2.0, Plan Purpose and Authority for the adopting resolutions).
The LHMP has also been prepared to support the City’s efforts to reduce wildfire risks. The Floodplain Management Ordinance applies in concert with the City’s zoning ordinance and building codes to reduce flooding hazards from land use.
The information contained within this LHMP, including results from the Vulnerability Assessment and the Mitigation Strategy, is used by the City to help inform updates and the development of local plans, programs, and policies. The City may utilize the hazard information when developing and implementing the City’s capital improvement programs and the Planning and Building Divisions may utilize the hazard information when reviewing a site plan or other type of development applications.
Further, the City incorporates the LHMP by reference into its General Plan Safety Element. Under AB 2140, the City may adopt its current, FEMA-approved LHMP into the Safety Element of their General Plans. This adoption makes the City eligible to be considered for part or all of its localshare costs on eligible Public Assistance funding to be provided by the state through the California Disaster Assistance Act (CDAA) (see Section 2.0, Plan Purpose and Authority for the adopting resolutions).
8.3 ONGOING PUBLIC OUTREACH AND ENGAGEMENT
The public will continue to be involved whenever the plan is updated and as appropriate during the monitoring and evaluation process. Before the adoption of updates, the City will provide the opportunity for the public to comment on the updates. A public notice will be published before the meeting to announce the comment period and meeting logistics. Moreover, the City will engage stakeholders in community emergency planning. As described in Section 3.4, Public Outreach and Engagement, the public outreach strategy used during development of the current update will provide a framework for public engagement through the plan maintenance process. It can be adapted for ongoing public outreach as determined to be feasible by the MAC and the LPT.
8.4 POINT OF CONTACT
Comments or suggestions regarding this plan may be submitted at any time to Brad Vidro, Interim City Manager, using the following information:
Brad Vidro, Interim City Manager
City of Solvang
1644 Oak Street
Solvang, CA 93463
[email protected]
(805) 688-5575
136
CITY COUNCIL STAFF REPORT
AGENDA ITEM 6.c
Meeting Date: April 10, 2023
SUBJECT: Discussion and possible action on the Tourism Advisory Committee and the Marketing & Events Manager position to provide direction to Staff PREPARED BY: Brad Vidro, Interim City Manager
DISCUSSION:
At the March 27, 2023 City Council meeting a request was made to schedule an agenda item for the next City Council meeting to discuss the status of the Tourism Advisory Committee and the Marketing & Events Manager position. This report provides basic information for a general discussion on the two topics.
Tourism Advisory Committee
The Tourism Advisory Committee was established by the City Council in 2021. Municipal Code Section 2-5-1(B) defines the purpose and intent which is:
The purpose and intent of the tourism advisory committee is to promote Solvang as a tourist destination to enhance the quality of life for Solvang community. Building upon and featuring the unique and authentic character of Solvang and Danish heritage, tourism advisory committee shall serve as the advisory committee to city council to develop and promote Solvang as a major tourist destination. The mission of the tourism advisory committee is to inform and engage all tourism sectors and the community, creating a unified, dynamic consortium that increases tourism in Solvang for the benefit of the entire community. The tourism advisory committee shall serve as an advisory board, not a policy board; therefore, it can make recommendations but not set policy.
The TAC consists of 7 members appointed by the City Council and meets the first Thursday of every month. Municipal Code Section 2-5-4 lists the duties and responsibilities of the TAC as:
1. Serve in an advisory capacity for the city council.
2. Make recommendations on matters pertaining to tourism marketing initiatives, tourism projects, and long-range plans for the tourism industry.
3. Investigate, research, and report on the feasibility of adoption or implementation of ideas and initiatives to further the city’s tourism efforts and increase tax revenues and visitation numbers.
4. Make recommendations on the selection of consultants and/or agencies providing professional marketing/advertising services required by the city and any determination of appropriate scope of work.
5. Make recommendations for marketing budget allocations.
6. Monitor and evaluate effectiveness of marketing and tourism programs.
The City’s marketing agency resigned effective March 15 and the City’s Marketing & Events Manager resigned on March 31. This left the City with only the interim city manager as staff to the TAC. At the time this staff report is being prepared there is a scheduled TAC meeting on April 6 which includes discussion items on the City’s marketing contract and on proposals received for short term contract potentials while the City is without a market agency and without a marketing and events manager. Staff 137
will report on any recommendations at the City Council meeting. These would be for the short term until a plan is formulated for the City’s marketing program.
Marketing & Events Manager
The Marketing & Events Manager gave notice of her resignation in early March with her last day of work being March 31. The City advertised the job opening through LinkedIn, Government Jobs and the City website with a closing date of March 31. Forty-two applicants applied for the position. City staff was working towards setting up interviews when the City Council directed staff to bring this item up for Council discussion.
The special event permitting portion of the position is currently assigned to a staff member in the Recreation Department that was doing the permitting prior to the Marketing & Events Manager being hired.
The City Council approved job description for the Marketing & Events Manager position is Attachment A. This was approved at the November 28, 2022 City Council meeting. The position is described as:
Under the general direction of the City Manager, the Marketing Manager will manage operations and activities for Solvang USA/Visit Solvang including marketing contract management, Visitor Center contract management, sales, special events, and budgeting specific to tourism. All programs are designed to position Solvang as a premier, year-round vacation destination by attracting visitors to the area, increasing occupancy rates and tourism spending, and maximizing the number of offseason and return visitor trips. Booking leisure business into the hotels is of great importance as this is the majority priority of this role. This position is classified as an “at-will” position.
The City Council could direct staff to make changes to this job description if there is a desire for the position to be defined differently, but the original intent was for this position to oversee the marketing efforts of the City of Solvang.
ALTERNATIVES:
The City Council could direct staff to engage the services of a recruitment firm to fill the vacancy.
FISCAL IMPACT:
Professional recruitments can run from $10,000-$25,000.
ATTACHMENTS:
A. Marketing & Events Manager Job description
B. Public Comment received
138
Marketing and Events Manager Job Description
City Council Adopted November 28, 2022 1
CITY OF SOLVANG
JOB DESCRIPTION
MARKETING AND EVENTS MANAGER
This is not an individualized job description. It defines the general character and scope of responsibilities. It is not intended to describe and does not necessarily list every duty for a given position.
THE POSITION
Under the general direction of the City Manager, the Marketing Manager will manage operations and activities for Solvang USA/Visit Solvang including marketing contract management, Visitor Center contract management, sales, special events, and budgeting specific to tourism. All programs are designed to position Solvang as a premier, year-round vacation destination by attracting visitors to the area, increasing occupancy rates and tourism spending, and maximizing the number of offseason and return visitor trips. Booking leisure business into the hotels is of great importance as this is the majority priority of this role. This position is classified as an “at-will” position.
EXAMPLES OF DUTIES
Serve as the Clerk for Tourism Advisory Committee
Create and manage a tourism marketing & operations budget Build brand presence for Solvang and increase awareness Oversee and integrate all aspects of marketing and communication programs for Solvang:
Advertising, website, digital and social media management, collateral development, public relations, partnership, and research
Setting marketing strategy that supports strategic imperative and goals Working with Marketing Consultant, create, update and maintain content for website Develop and oversee systems for tracking and reporting marketing activities Coordinate a tradeshow program
Attend key events
Conduct research for economic impact of tourism and program effectiveness Manage stakeholder, partner and supplier relations
Drive leisure to the hotels and resorts
Drive visitors to local shops and restaurants
Tracking and reporting out on measurable outcomes from marketing communication activities Answer the Solvang USA tourism phone line
Act as a liaison between event producers and City of Solvang Work with the Julefest committee to help create the annual event
ESSENTIAL FUNCTIONS
Proficient use of Microsoft Office programs, such as MS Word, MS Excel, and PowerPoint; experience with CRM (customer relationship management) software preferred, but not required Excellent communication skills, both written and oral Excellent public speaking and presentation skills
Exceptional customer service skills
Ability to work and make decisions proactively, take the initiative, prioritize, plan and meet deadlines Comfortable collaborating and working with a team
Demonstrated knowledge of the tourism industry, its vocabulary, and its unique sales and marketing needs
Solid organizational skills and ability to multitask
Ability to work evenings and weekends and be able to travel as necessary
LICENSE REQUIRED
Possession of a valid California Driver’s license.
139
Marketing and Events Manager Job Description
City Council Adopted November 28, 2022 2
PHYSICAL DEMANDS
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
PHYSICAL REQUIREMENTS
Strength: Light-exert force to 20 pounds occasionally, or 10 pounds frequently, or negligible force constantly to lift, carry, push, pull or move objects; May involve significant standing, walking, pushing and/or pulling; Constant sitting, Frequent fingering, typing and frequent extension of the neck upward, downward and side to side; Occasional standing, walking, bending, stooping, crouching, pushing, pulling, twisting at the waist, handling, gripping, grasping, reaching at, above and below shoulder level; On rare occasion, kneeling, climbing stairs and ladders.
Vision: Visual acuity which could be corrected sufficiently to perform the essential functions of the position.
Hearing: Effectively hear/comprehend oral instructions and communication.
ENVIRONMENTAL CONDITIONS
Works indoors and outdoors constantly; Constantly uses a computer; Occasionally is exposed to dust
EDUCATION AND EXPERIENCE
Bachelor’s degree in business, hospitality and tourism, marketing, communications, or public relations.
Five (5) years of experience in hotel, hospitality and tourism, economic development, CVB sales, and management. CVB experience is preferred but not required. Three (3) years of management experience
I acknowledge that I have received a copy of this job description and understand its contents.
Employee Signature Date
140
Public Comment received.
Item 6.c
Discussion and possible action regarding the Tourism Advisory Committee and the Marketing and Events Manager position to provide direction to Staff 141
LIONS PEAK TASTING ROOM
1659 Copenhagen Dr. Suite A
Solvang, CA 93463
City of Solvang April 3,2023
Solvang, CA 93463
Greetings,
I have been a business owner since 2004 in Solvang. Since 2019, I have made recommendations to the City Council, applied to the Tourist Committee, and have survived the hardship of Covid with the help of the city and the aide of the Chamber of Commerce.
I have seen Solvang USA made inoperable, when it was an asset to market our tourist events. I speak of Solvang’s major events and events that individual business listed on the site. Brenda Ball was dedicated to Solvang and remains an asset to our Tourist -business connections.
I have been listening to the current tourist committee’s online meetings, and I agree with three of the City Council members to dissolve the committee. With the tourist season approaching, it is imperative that immediate action is taken on marketing Solvang, not the Santa Ynez Valley.
We require immediate action to merge the best components of Solvang USA with a functioning web site that tourists can log onto.
Firstly, we know what worked. Solvang USA and marketing Solvang. This a valuable lesson to learn. In my opinion, we all have paid dearly for these unfortunate decisions both financially and our business community. Whether it is poor marketing or placing unqualified persons in positions, it is time that we put the past behind us and become visionary.
I heard Mark Infanti speak to the Tourist Committee, and I agree 100% with him. We are a tourist designation that currently is with any events posted online for the forthcoming year. I personally am aware of this fact, because I am placing on my web site Lions Peak’s calendar events. It is time to make decisions and act with wisdom. 2019 Jules Festival was spectacular. 2020 was pathetic and 2021 was marginal. We do not have time or the money to lose for more committees that “Kick the Can’’ down the road. It is time to engage in decisions that enrich our community and help our businesses thrive.
I recommend that you bring business owners together to assist with our events. They all truly have a stake in the game. I also recommend that the Chamber of Commerce be a fundamental part of this group, and Brenda Ball is included also due to her direct experience with Solvang.
Bring back Solvang USA, and market why tourist drive for San Diego or out of state to see only Solvang. Reclaim our Tourist community for all of us that love our Danish Village.
With loving kindness,
Jennifer Soni
www,Lionspeakwine.com
142
From: Michael Chadsey
To: Public City Council Group
Subject: Discussion to Dissolve TAC
Date: Tuesday, April 4, 2023 9:09:50 AM
Caution! This message was sent from outside your organization.
Dear Members of the City Council,
I am writing to express my concern about the discussion by the City Council to disband the Tourism Advisory Committee.
As a member of this community, I believe that the work of this committee is important to promoting tourism and providing important oversight to marketing expenditures by our city.
In addition, having watched all TAC meetings YTD, it is clear that without the diligence of Ms Wilson and some of the others, the city would never have become aware of the apparent waste of taxpayer money that has occurred, would not have the option to try and recoup this money. Hopefully bringing this to awareness will lead to changes that prevent such waste in the future.
Moreover, I am troubled that this proposal was discussed less than 30 minutes after Ms Wilsons presentation identifying multiple examples of lack of fiscal responsibility by the city.
To me, this gives the appearance that the desire to disband the TAC could be motivated by an effort to silence the TAC and/or prevent the TAC from further investigation of contract mismanagement.
The Mayor offered that disbanding the TAC stems from conflict among TAC members. Yes, there have been disagreements about how to proceed, but the discourse has been respectful, passionate and professional. And in no way is disagreement which stimulates debate and expression of different points of view a negative. I consider it a healthy, essential aspect of democracy.
If there are issues with the committee's performance or effectiveness, then these can be addressed through constructive dialogue and engagement. However, disbanding the committee without due process or consultation would be a serious blow to our community, transparency, and democratic values.
Thank you for your consideration of this matter.
Sincerely,
Michael Chadsey
Solvang
--
--
Michael Chadsey
143
Blue Folder
City Council
April 10, 2023
Item 6.c
Discussion and possible action regarding the Tourism Advisory Committee and the Marketing and Events Manager position to provide direction to Staff
PUBLIC COMMENT RECEIVED
144
145
146
Respectfully,
Elaine Morris
147
From:
To: Mark Infanti
Cc: Elizabeth Orona; Public City Council Group
Subject: Regarding marketing and the city of Solvang
Date: Monday, April 10, 2023 9:17:17 AM
Dear Mayor/City Council Members,
My family has lived in Solvang for nearly 100 years. I value Solvang and its Danish history and heritage. In the interest of keeping Solvang "Solvang", I am asking you to take a step back and reorganize, refresh, shore up how the City of Solvang deals with its marketing. I think a temporary hold should be put on hiring a marketing employee and an outside agency. Disbanding the TAC at this point is also not a bad idea.
I do agree with the TAC recommendation to have outside agencies do some things to fill the gaps. I think it is especially important for some positive PR to be put out there, now that we have had such terribly negative press about Solvang being unfriendly of even hostile to the LGBTQ community.
I thank you for your time. Those who love Solvang are depending on you to make good and proper decisions.
Sincerely,
Lori McConnell
148
Tourism Marketing Consultant:
Hire a Marketing Consultant to provide professional guidance and oversight, implementation and analysis of marketing and communications programs designed to attract tourists to Solvang wisely and effectively.
Tourism Budget:
Conduct a SWOT analysis. With a small ad hoc committee, discover the Strengths, Weaknesses, Opportunities and Threats to marketing Solvang and then develop a tourism budget. (This draft budget was traditionally presented to City Hall in March).
Tourism Website:
All marketing, and advertising, should direct people to the SolvangUSA.com website where more information about Solvang can be found. It is vitally important to keep the website updated and secure.
Tourism Collaboration:
Collaborate with local non-profits and not for profits, chambers of commerce and business associations to discover when Solvang is in need of events and promotion and to improve use of tax payer funds.
Tourism Results Reporting:
Select four major goals and update them semi-annually; monitor these goals - monthly or bi-monthly - to assure tourism marketing is on-track and progressing successfully.
presented by Brenda K. Ball -- 04102023 -- [email protected]
6.c Public Comment
149
CITY COUNCIL STAFF REPORT
AGENDA ITEM 6d
Meeting Date: April 10, 2023
SUBJECT: Discussion and Possible action to Approve the purchase of Real Property located at 410 Second Street for Santa Ynez Valley Transit (SYVT) office use and future City uses
PREPARED BY: Rodger A. Olds PE, Director of Public Works/City Engineer DISCUSSION:
On November 14th Council approved a contract with the firm of Hamner Jewell and Associates for Government Real Estate Services to Pursue the Acquisition of 410 Second Street Assessor’s Parcel No.139-192-025. The property at 410 Second Street contains two structures, one single family residential house approximately 1600 square feet in size and a two-story office building approximately 1,370 square feet.
Hamner, Jewell and Associates generated an appraisal of the property, which valued the property at $1,031,000. An offer at the appraised value was made to the seller. Upon negotiation the seller provided a separate appraisal which valued the property in the amount of $1,100,000, along with a Tax assessors appraisal which valued the property at $1,250,000 .
The revised appraised amount of $1,100,000 for the property was agreed upon, and a Draft Purchase Agreement (Attachment A) was provided by Hamner, Jewel and Associates. The agreement includes a forty-five (45) day provision to allow the City to inspect the property for insect or other damages that would render the property unacceptable to the City. At which point the City could make the decision to terminate the agreement and not move forward with the purchase of the property.
The office building on the property is proposed to become the new office for Santa Ynez Valley Transit (SYVT). The property at 410 Second Street is ideally located for the permanent home of SYVT, with City Parking Lot 5 directly across the street, which is anticipated to be constructed to house the SYVT bus fleet including future electrification infrastructure. The appraisal of the office structure was $281,000. However, the needed construction to separate the properties including necessary utility and structural modifications along with the likely devaluation of the residential property due to the improvements would result in a higher obligation from the transit fund. The proposed fare share cost for the office portion to be borne by transit funds is $500,000.
The remaining single family residential structure and improvements including the pool, spa, sauna, and out structure including an additional room/office could be purposed for a number of future City uses.
The location is ideal for a City facility being in close proximity to City Hall, the Annex Offices. The proposed fare share cost to the City for the purchase price would be $600,000.
If Council approves the purchase agreement, the City’s real estate consultant Hamner, Jewell, Associates will establish an escrow account and begin the process to execute the agreement. The City Council will need to authorize the city manager to execute all necessary documents to complete the purchase.
ALTERNATIVES:
The City Council could choose not to approve the purchase agreement and not pursue the purchase of the property.
150
FISCAL IMPACT:
The cost to the City for the property acquisition is $1,100,000. The funding for this purchase will be funded by Transit Reserve Funds in the amount of $500,000 and General Funds in the amount of $600,000. All escrow costs will be included in the contract with Hamner, Jewell, and Associates which is currently paid out of the transit budget.
ATTACHMENTS:
A. Draft Purchase Agreement
151
AP NO.: 139-192-025 (Knoble Trust)
PROJECT: City of Solvang - 410 Second Street Project
TITLE REPORT NO.: 4201-6941036
AGREEMENT FOR ACQUISITION OF REAL PROPERTY
(WITH ESCROW INSTRUCTIONS)
THIS AGREEMENT is entered into this _____ day of ___________________, 2023, by and between Duane E. Serritslev, Trustee of The Knoble Trust, dated July 13, 2000, as Amended and Restated on December 20, 2012 (hereinafter called “Seller”), and The City of Solvang, a municipal corporation and charter city in the County of Santa Barbara, State of California, its successors and assigns (hereinafter called “Buyer”), for acquisition by Buyer of certain real property as hereinafter set forth.
IT IS HEREBY MUTUALLY AGREED BETWEEN THE PARTIES AS FOLLOWS:
1. AGREEMENT TO SELL AND PURCHASE. Seller agrees to sell to Buyer, and Buyer agrees to purchase from Seller, upon the terms and for the consideration set forth in this agreement, all that certain real property (hereinafter called “Property”) situated in the City of Solvang, County of Santa Barbara, State of California, commonly referred to as 410 Second Street, Solvang, California, Assessor’s Parcel # 139-192-025, and legally described as follows:
See Legal Description attached as Exhibit A hereto.
2. PURCHASE PRICE. The total purchase price, payable in cash through escrow, shall be the sum of ONE MILLION ONE HUNDRED THOUSAND DOLLARS ($1,100,000). Said sum is deemed full and complete compensation for the Property and any and all improvements made to the Property and located thereon. Seller's receipt of said payment shall release Buyer from any and all further claims, costs, and liabilities associated with this purchase, other than the obligations specifically contained in this Agreement. The parties agree that the purchase price is deemed full and complete just compensation for the Property. Said sum shall be paid upon the close of escrow, which shall occur when title to the Property has vested in Buyer free and clear of all liens, encumbrances, assessments, easements and leases, recorded or unrecorded, except for recorded public utility easements and public rights of way.
3. CONVEYANCE OF TITLE. Seller agrees to convey by Grant Deed to Buyer marketable fee simple title to the Property free and clear of all recorded and unrecorded liens, encumbrances, assessments, easements, leases and taxes, EXCEPT:
A. Taxes for the fiscal year in which this transfer occurs.
B. Quasi-public utility, public alley, public street easements and rights of way of record.
C. Item numbers 4,5,7,8, and 9 of the above referenced title report dated January 6, 2023, issued by First American Title Company, Order No. 4201-6941036.
Attachment A
152
4. TITLE INSURANCE POLICY. Escrow Agent shall, following recording of deed to Buyer, provide Buyer with a CLTA Standard Coverage Policy of Title Insurance in the amount of $1,100,000 issued by First American Title Company showing title to the Property vested in Buyer, subject only to the exceptions set forth in Paragraph 3 hereinabove, and the printed exceptions and stipulations in said policy. Buyer agrees to pay the premium charged therefor.
5. ESCROW. Buyer agrees to open an escrow in accordance with this Agreement at an escrow of Buyer’s choice. This Agreement constitutes the joint escrow instructions of Buyer and Seller, and Escrow Agent to whom these instructions are delivered is hereby empowered to act under this Agreement. The parties hereto agree to do all acts necessary to close this escrow in the shortest possible time.
Seller has executed a deed to Buyer, for deposit into escrow concurrently with this Agreement.
As soon as possible after opening of escrow, Buyer will deposit the executed deed, with Certificate of Acceptance attached, with Escrow Agent on Seller's behalf. Buyer agrees to deposit the purchase price upon demand of Escrow Agent. Buyer and Seller agree to deposit with Escrow Agent any additional instruments as may be necessary to complete this transaction.
Insurance policies for fire or casualty are not to be transferred, and Seller will cancel his own policies after close of escrow.
All funds received in this escrow shall be deposited with other escrow funds in a general escrow trust account(s) and may be transferred to any other such escrow trust account in any State or National Bank doing business in the State of California. All disbursements shall be made by check or wire transfer from such account.
ESCROW AGENT IS AUTHORIZED AND INSTRUCTED TO COMPLY WITH THE FOLLOWING TAX ADJUSTMENT PROCEDURE:
A. Pay and charge Seller for any unpaid delinquent taxes and/or any penalties and interest thereon, and for any delinquent or non-delinquent assessments or bonds against the Property;
B. Escrow is not to be concerned with pro-ration of Seller's taxes for the current fiscal year if this escrow closes between July 1 and November 1 unless current tax information is available from title insurer between October 15 and November 1.
In the event said tax information is available, Seller's taxes shall be pro-rated in accordance with Paragraph “C” below. From July 1 until November 1 and the ensuing period, when the tax information referred to above is not available, Seller's pro-rata portion of taxes due to close of escrow, shall be cleared and paid by Seller, outside of escrow, pursuant to provisions of Section 5082 through 5090 of the Revenue and Taxation Code of the State of California.
C. From the date that tax information is available, as per Paragraph “B” above, up to and including June 30, Seller's current taxes, if unpaid, shall be pro-rated to date of close of escrow on the basis of a 365-day year in accordance with Tax Collector's pro-ration requirements, together with penalties and interest if said current taxes are unpaid after December 10 and/or April 10. At close of escrow, a 153
check payable to the County Tax Collector for Seller's pro-rata portion of taxes shall be forwarded to Buyer with closing statement;
D. Any taxes which have been paid by Seller, prior to opening of this escrow, shall not be prorated between Buyer and Seller, but Seller shall have the sole right, after close of escrow, to apply to the County Tax Collector of said County for refund of such taxes which may be due Seller for the period after Buyer's acquisition pursuant to Revenue and Taxation Code Section 5096.7.
ESCROW AGENT IS AUTHORIZED TO, AND SHALL:
E. Pay and charge Seller for any amount necessary to place title in the condition necessary to satisfy Paragraph 3 of this Agreement;
F. Pay and charge Buyer and Seller for any escrow fees, charges and costs payable under Paragraph 6 of this Agreement;
G. Disburse funds and deliver deed when conditions of this escrow have been fulfilled by Buyer and Seller.
H. Record the Deed (marked for return to Buyer) with the Santa Barbara County Recorder, which shall be deemed delivered to Buyer;
I. Cause the Title Policy to be issued;
J. Prepare and deliver to both Seller and Buyer one signed copy of Escrow Agent’s closing statement showing all receipts and disbursements of the escrow; K. Deliver to Buyer the Foreign Investment in Real Property Tax Act (“FIRPTA”) and the Withholding Affidavit, as contemplated by Section 1445 of the Internal Revenue Code of 1986, as amended; and
L. Obtain Either California Franchise Tax Board Form 593-C or 593-W regarding the withholding of California taxes on the sale of California real estate and withhold from Seller’s proceeds any required amounts.
The term “close of escrow,” if and where written in these instructions, shall mean the date necessary instruments of conveyance are recorded in the office of the County Recorder.
Recordation of instruments delivered through this escrow is authorized if necessary or proper in the issuance of said policy of title insurance.
All time limits within which any matter herein specified is to be performed may be extended by mutual agreement of the parties hereto. Any amendment of, or supplement to, any instructions must be in writing.
TIME IS OF THE ESSENCE IN THESE INSTRUCTIONS AND ESCROW IS TO CLOSE AS SOON AS POSSIBLE. If (except for deposit of money by Buyer, which shall be made by Buyer upon demand of Escrow Agent before close of escrow) this escrow is not in condition to close within 90 days from date of these instructions, any party who then shall have fully complied with his instructions may, in writing, demand the return of his money or Property; but if none have complied no demand for return thereof shall be recognized until five (5) days 154
after Escrow Agent shall have mailed copies of such demand to all other parties at their respective addresses shown in these escrow instructions, and if any objections are raised with said five (5) day period, Escrow Agent is authorized to hold all papers or documents until instructed by a court of competent jurisdiction or mutual instructions. If no demands are made, Escrow Agent shall proceed with closing this escrow as soon as possible.
Responsibility of Escrow Agent under this Agreement is expressly limited to Paragraphs 1, 2, 3, 4, 5, 6, 8, 11, 12, and 13 and to its liability under any policy of title insurance issued in regard to this transaction.
6. ESCROW FEES CHARGES AND COSTS. Buyer agrees to pay all usual escrow, title and recording fees, charges and costs which arise in this escrow, except any costs specifically associated with providing clear title to the Property to Buyer in accordance with the provisions of Paragraph 3 of this Agreement, which costs shall be borne by Seller.
7. RENTALS AND OCCUPANCY BY SELLER. Seller warrants that there are no tenancies, whether by oral or written leases on all or any portion of the Property, and Seller further agrees to hold Buyer harmless and reimburse Buyer for any and all of its losses and expenses occasioned by reason of any such undisclosed tenancies.
8. TESTING, INSPECTION, ENTRY ON PREMISES, AND RESPONSIBILITY FOR CONDITION OF PREMISES.
(a) Termite Inspection. Seller shall obtain and provide to Buyer a termite inspection completed by a licensed termite company, at no expense to Buyer, for Buyer’s review and approval.
(b) Property Inspection. Seller shall provide Buyer, and its authorized agents, permission to enter upon the Property at all reasonable times prior to close of escrow for the purpose of making inspections, tests, borings, samplings, and other such investigations as Buyer shall deem reasonable and necessary to determine the physical condition of the Property, including, but not limited to, the existence of termite damage and infestation, asbestos, lead-based paint and other surface coverings, and the existence on, or contamination of the Property by “hazardous materials”.
(c) Information to be Provided by Seller to Purchaser. Within five (5) days of this Agreement, Seller shall deliver to Buyer all due diligence material related to the Property, including but not limited to a “Property Information Statement” and all applicable disclosures required by law per “Sellers Mandatory Disclosure Statement” and provide Buyer with copies of any and all property inspection reports and all as-built mechanical, electrical, and structural plans and specifications that Seller has; leases, contractor and vendor warranties, a copy of any notice of any statutory or code violation pertaining to the Property received by Seller in the previous five (5) years and any documents pertaining to the resolution, evidence of satisfaction of all governmental requirements with respect to the use, operation, or transfer of the Property, including without limitation, building permits, certificates of occupancy, and all other contracts or other documents of material importance to the Property or the operation of the Property.
Seller shall disclose any knowledge of lead-based paint or asbestos on the Property. 155
(d) Due Diligence Approval Period. Buyer shall have forty-five (45) days from the date this Agreement is fully executed by the parties hereto, or from the date of Buyer’s receipt of the Property Information Sheet and disclosures referenced in sub-paragraph (b) above, whichever is later (Approval Period) to approve the condition of the Property in Buyer's sole discretion. If Buyer approves the condition of the Property, Buyer shall notify Seller prior to the expiration of the Approval Period. Should Buyer discover any physical condition of the Property which Buyer deems unacceptable, Buyer may terminate this Agreement and cancel the escrow, by giving written notice to Seller and escrow holder prior to the end of the Approval Period. If Buyer notifies Seller that Buyer does not approve of the condition of the Property and issues notice to terminate this Agreement, this Agreement shall terminate without liability on the part of Seller or Buyer; and neither Seller nor Buyer shall have any further obligations under this Agreement. If Buyer fails to unambiguously either approve or not approve of the property by the end of the Approval Period, Seller may Notice a demand to Buyer to remove this condition, and if Buyer does not respond within three (3) days, it is deemed to be removed. Buyer 's conditional approval shall constitute disapproval, unless provision is made by the Seller within the time specified therefore by the Buyer in such conditional approval or by this Agreement, whichever is later, for the satisfaction of the condition imposed by the Buyer. Escrow Holder shall promptly provide all Parties with copies of any written disapproval or conditional approval which it receives. Upon receipt of written notice of Buyer’s intent to terminate this Agreement, Escrow Agent shall return all money and documents deposited in Escrow to the party originally making such deposit. Buyer’s failure to give written notice of termination of this Agreement within the Approval Period shall be deemed Buyer’s acceptance of all such conditions of the Property as Buyer could have discovered by reasonable inspection and investigations of the Property. (e) Hazardous Materials. As used in this Agreement, the term “hazardous materials” means all flammable, explosive, noxious, toxic, or otherwise dangerous materials, wastes, products, or substances, the handling, use, discharge, or release of which is regulated or the contamination by which is prohibited by any federal, state, or local statute, ordinance, rule, or regulation, including, but not limited to, those substances defined as “hazardous substances,” “hazardous materials,” or “toxic substances” in the Comprehensive Environmental Response Compensation and Liability Act of 1980, as amended, 42 U.S.C. Section 9601, et seq.; The Hazardous Materials Transportation Act, 49 U.S.C. Section 1801, et seq.; The Resource Conservation & Recovery Act, 42 U.S.C. Section 6901, et seq.; and also including those substances defined as “hazardous waste” in Section 25117 of the California Health and Safety Code or as “hazardous substances” in Section 25316 of the California Health and Safety Code; and those chemicals to which reference is made in the Safe Drinking Water and Toxic Enforcement Act of 1986, Section 25249.5, et seq. of the California Health and Safety Code. (f) Condition of Property. Seller shall maintain the Property in a condition at least as good as existed at the time of execution of this Agreement, less ordinary wear. Prior to the close of Escrow, Seller shall remove all physically movable personal property, trash and debris from the Property and deliver Property free and clear of personal property, trash and debris at the close of Escrow. Buyer may conduct a walk-through inspection of the Property five (5) days prior to the scheduled close of Escrow to confirm the acceptability of the condition of the Property prior to closing, specifically to confirm that all such items that have been identified for removal have been cleared from the Property, and if not, Buyer shall provide Seller its list of remaining items to be addressed prior to closing. The Parties acknowledge that, except as otherwise stated in this Agreement, no representations, inducements, promises, agreements, assurances, oral or written, 156
concerning the Property, or any aspect of the occupational safety and health laws, Hazardous Substance laws, or any other act, ordinance or law, have been made by either Party or Brokers, or relied upon by either Party hereto.
9. DESTRUCTION OF IMPROVEMENTS. The risk of damages to or loss of improvements due to fire or other cause shall be Seller’s until title passes to Buyer at close of escrow. In the event that any of the improvements on the property are destroyed or damaged prior to close of escrow, the purchase price shall be adjusted in the amount that the fair market value is reduced by such loss or damage, such reduction to be determined by appraisal. Buyer shall select an appraiser therefor, and if Seller does not agree to such appraiser, Seller shall appoint an appraiser and the two appraisers shall appoint a third appraiser. The finding of the appraiser, or if there are three appraisers, the finding joined in by two of the three appraisers shall be binding on both parties and the sale shall be completed at the original escrow price less the reduction so fixed by appraisal. Notwithstanding the foregoing , if the cost of restoring the damaged improvement to a condition equal to its condition on date of this agreement exceeds ten (10) percent of the original purchase price of the property, Buyer shall have the right to cancel the escrow, terminate this agreement, and recover any and all amounts paid to Seller or to escrow holder on account of the purchase price of the Property.
Seller agrees to maintain any existing fire and/or casualty insurance on the property in force until close of escrow.
10. SELLER’S WARRANTIES. Seller warrants that they own the Property, and that they are authorized to sell the Property, under the terms and conditions specified herein, and that to Seller’s knowledge, there are no toxic or hazardous wastes or materials, including asbestos, attributable to or affecting the property. Seller’s warranties survive the close of escrow.
11. COUNTERPARTS. This Agreement may be executed in counterparts, each of which so executed shall irrespective of the date of its execution and delivery be deemed an original, and all such counterparts together shall constitute one and the same instrument.
12. CLOSING STATEMENT. Seller hereby authorizes and instructs Escrow Agent to release a copy of Seller's closing statement to Buyer for the purpose of ascertaining if any reimbursements are due Seller.
13. TAX REPORTING AND WITHHOLDING--NON-FOREIGN STATUS. The Foreign Investment in Real Property Tax Act of 1980, as amended by the Tax Reform Act of 1984, and subsequent amendments places special requirements for tax reporting and withholding on the parties to a real estate transaction where the transferor (Seller) is a non-resident alien or non-domestic corporation or partnership, or is a domestic corporation or partnership controlled by a non-resident or non-resident corporation or partnership.
Seller hereby advises Buyer that Seller is NOT a “foreign person” for the purposes of Section 1445 (as may be amended) of the Internal Revenue Code of 1954, as amended, and any regulations promulgated thereunder, and that, in accordance with the provisions of Section 1445, Seller shall execute an affidavit under penalty of perjury setting forth Seller's name, address, federal tax identification number, and certifying that Seller is not a “foreign person” in accordance with the provisions of the Internal Revenue Code. 157
It is specifically understood and agreed by Seller that closing of this escrow is subject to, and contingent upon, deposit into escrow, or notification to Escrow Agent by Buyer, of receipt of said Affidavit.
14. JUDGMENT IN LIEU OF DEED. In the event Seller is unable to deliver title in a reasonable time under the terms of this Agreement, Buyer may file an action in eminent domain to pursue the acquisition of this Property, and this Agreement shall constitute a stipulation which may be filed in said proceedings as final and conclusive evidence of the total amount of damages for the taking, including all of the items listed in Section 1260.230 of the Civil Procedure, regarding this Property.
15. MISCELLANEOUS TERMS. The terms, conditions, covenants and agreements set forth herein shall apply to and bind the heirs, executors, administrators, assigns and successors of the parties hereto.
This Agreement contains the entire agreement between the parties, and neither party relies upon any warranty or representation not contained in this Agreement.
16. SETTLEMENT PROPOSAL. This Agreement represents Seller’s settlement proposal and is expressly subject to and conditioned upon approval and ratification by the City Council of the City of Solvang. The parties acknowledge that this Agreement is expressly subject to and conditioned upon approval by the City Council of the City of Solvang at a duly noticed City Council meeting, and that the City Council has the sole authority to approve or not approve this Agreement for any or no reason. This Agreement is not binding upon Buyer unless and until executed by the appropriate City official(s) acting in their authorized capacity as delegated by the City Council.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first set forth hereinabove.
SELLER
Duane E. Serritslev, Trustee of The Knoble Trust, dated July 13, 2000, as Amended and Restated on December 20, 2012
By: ____________________________________ Dated: ________________________ Duane E. Serritslev
Trustee
ADDRESS OF SELLER:
Duane E. Serritslev, Trustee
The Knoble Trust
Post Office Box 111
Solvang, CA 93464
158
BUYER
CITY OF SOLVANG
By: ____________________________________ Dated: ________________________ Brad Vidro
Interim City Manager
MAILING ADDRESS OF CITY:
The City of Solvang
Attn: Rodger Olds
Public Works Director
411 Second Street
Solvang, CA 93463
159
160