Solvang City Council
May 8, 2023

Agenda 2023-05-08 CC
AGENDA

SOLVANG CITY COUNCIL
MONDAY, MAY 8, 2023
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5:30 SPECIAL CLOSED SESSION AND 6:30 PM REGULAR MEETING VIRTUAL & IN COUNCIL CHAMBER, 1644 OAK STREET, SOLVANG, CA 93463 City Council:

Mark Infanti, Mayor
Elizabeth Orona District 4
David Brown District 3
Robert Clarke at-large
Claudia Orona at-large
PARTICIPATING IN THE MEETING -City Council meetings will be in person and conducted by video/teleconferencing through Zoom. Meeting will also be broadcast live on Channel 23 and streamed on the City’s website, Vimeo, and YouTube.
• To join by Zoom, visit https://zoom.us/j/3066529195. If you wish to speak, please use the “raised hand” symbol.
• To join by phone, call (888) 788-0099 and enter Meeting ID: 306 652 9195#. The phone line will be open starting at 6 p.m.
5:30 PM SPECIAL CLOSED SESSION

CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE

1. PUBLIC COMMUNICATIONS ON CLOSED SESSION
This section is intended to provide members of the public with the opportunity to comment on Closed Session Items. This section is limited to 30 minutes. Each speaker will be afforded three minutes, and may speak only once.

AGENDA AND SUPPORTING MATERIALS – Available for viewing 8:00a.m.-5:00p.m. at City Hall, 1644 Oak Street, Solvang, and on the City’s website https://www.cityofsolvang.com/agendacenter. Additional writings that are distributed to a majority of the City Council after the posting of the agenda will be made available at City Hall and on the City’s website.

AGENDA POSTING NOTIFICATION - Subscribe to receive email or text message notifications when agendas are posted online through “Notify Me” at: https://www.cityofsolvang.com/List.aspx PUBLIC COMMENT - The public is encouraged to address the City Council in-person, virtually, or in-writing on agenda and non-agenda items. If provided in writing, comments must be submitted to the City Clerk at [email protected] by 5:00 p.m. on the Friday before the meeting to be considered. Your comment will be recorded and distributed appropriately. Comments on agenda items will be heard at the time each item is considered, including non-agenda items. In-person speakers will be invited to make public comments first.

Virtual speakers will follow.

AMERICANS WITH DISABILITIES ACT - If, as a participant of this meeting, you need special assistance the City will attempt to accommodate you in every reasonable manner. Please contact the City Clerk at either (805) 688-5575 x206 or [email protected]. 72- hours’ notice is requested 1 Agenda 2023-05-08 CC

2. RECESS TO CLOSED SESSION
a. CONFERENCE WITH LEGAL COUNSEL—Existing Litigation – pursuant to Government Code Section 54956.9(d)(1)
Name of case:

South Coast Property Company 13-B, LP v. City of Solvang; and Does 1 through 25, Case No. 22-cv-00254

RECONVENE TO OPEN SESSION

3. ANNOUNCEMENT OF CLOSED SESSION ACTIONS

4. ADJOURNMENT
6:30 PM REGULAR MEETING

CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE
PROCLAMATIONS, COMMENDATIONS AND CEREMONIAL ITEMS - None

PRESENTATIONS
a. 2022 Visit Santa Ynez Valley Annual Report.

1. PUBLIC COMMUNICATIONS – NON- AGENDA AND CONSENT ITEMS This section is intended to provide members of the public with the opportunity to address the Council on items not on the Agenda and on Consent. This section is limited to 30 minutes. Each speaker will be afforded three minutes and may speak only once. State law does not allow the Council to discuss or take action on issues not on the agenda, except to briefly respond or to ask Staff to follow up on such items.

2. CITY MANAGER REPORT AND ADVANCE CALENDAR
Informational Report

3. COUNCIL COMMENTS AND REQUESTS
Comments and requests from City Council Members. No action will be taken at this meeting.

4. CONSENT ITEMS
Consent is designed for routine; administrative city matters and is approved by roll call vote with one motion.

These items are discussed only on request of council members. Members of the public were afforded an opportunity to speak on Consent items during the Public Communications portion of this agenda. a. Approve Order of Agenda as Presented………………………………………………………………. b. Approve April 2023 accounts payable ………………………………………………………………….62 c. Adopt Resolution No. 23-1216 a Resolution of the City Council of the City of Solvang, California Authorizing Signatories to City Bank Accounts with Montecito Bank & Trust ……………………..74 d. Approve Amendment 5 to the Agreement with Mintier Harnish LP to complete the General Plan Update process and include analysis of a conceptual development of the 5.5-acre property at the northwest corner of Alamo Pintado and Old Mission Drive known as Site C, for the additional 2 Agenda 2023-05-08 CC
amount not to exceed $164,102.49 and to extend the term to June 30, 2024, and Authorize the Mayor to execute on behalf of the City.………………………………………………………………....77

5. PUBLIC HEARINGS - None

6. DISCUSSION ITEMS
a. Discussion and possible action to receive Planning Commissioner Rodriguez’ resignation and provide direction to Staff regarding Councilmember Brown’s appointment to the Planning Commission ………………………………………………………….82 b. Discussion and possible action to Adopt Resolution No. 23-1217 a Resolution of the City Council of the City of Solvang California Initiating Intention of the Annual Assessment for the Solvang Mesa Landscape & Lighting Maintenance District No. 2004-1 for Fiscal Year 2023-24 …………………………………………………………………………………………………….91

7. AB1234 REPORT OUT AND COUNCIL CLOSING COMMENTS

8. ADJOURNMENT

AFFIDAVIT OF POSTING
I, Annamarie Porter, City Clerk for the City of Solvang, California, DO HEREBY CERTIFY under penalty of perjury under the laws of the State of California, that the foregoing revised notice was posted at the City of Solvang City Hall bulletin board at 1644 Oak Street, Solvang, CA and on the City of Solvang website not less than 72 hours prior to the meeting, per Government Code 54954.2.

Dated this 3rd day of May 2023
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Annual report for 2022 of the Santa Ynez Valley Hotel Association (dba Visit the Santa Ynez Valley) – Submitted 4/28/23 VisitSYV is reporting activity for the entire year of 2022. This report is submitted to the City of Solvang, the City of Buellton and the Santa Barbara County Board of Supervisors, in accordance with the fulfillment of the provisions of the SYV TBID.

Financial
Beginning balance on January 1, 2022: $586,886
2022 Income
TBID Funding received 1/1/22 through 12/31/22: 1,208,407 Membership income: $43,000
County Grant: $6,942
Website Sales: $15,000
Other types of income: $4,626
Total Income received 2022: $1,277,975
Expenses
Advertising/Marketing: $766,739
Grants/Special Projects: $90,329
Travel & Conventions: $55,897
Personnel Costs: $211,099
Contract Services: $50,438
Facilities/Equipment: $11,129
Operations: $12,779
Other Types of Expenses: $4,398
Total expenses 2022: $1,202,808
Operating balance as of December 31, 2022: $662,053
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Membership
We receive TBID funding from 35 lodging properties and currently have 217 members that pay a basic membership fee of $250, a nonprofit fee of $125, and trade members where services are traded for membership such as wine, catering, photography. We held 2 networking receptions that were well attended throughout the year.

Annual Meeting
We held our first in-person annual meeting in two years at Alisal Ranch on September 8, 2022 with over 100 Santa Ynez Valley residents, community leaders, media and VisitSYV members in attendance. After a welcome reception on the Creekside Lawn, we entered the Sycamore Room where Shelby Sim shared a presentation to recap 2020, 2021, a few highlights from the past year, and introduced our 2022 – 2023 term Board of Directors.

Winter Networking Reception and 2023 Destination Guide Launch On Thursday, December 15, 2022, we held a winter reception to network and debut our 2023 print Santa Ynez Valley Destination Guide at Brave & Maiden, with over 80 partners, community leaders and VisitSYV members in attendance.

Marketing (January 1, 2022– December 31, 2022)
Creative
VisitSYV’s 2022 marketing program continued to showcase “The Place to Be'' campaign which played off the diverse offerings to be found within the six communities of the Santa Ynez Valley.

DVA and VisitSYV continued with content-forward Facebook ads, the “See You In” campaign, and native advertising placement.

Digital Key Takeaways
We saw a year-over-year decrease in clicks to book through most of the summer (which is a trend we saw for most destinations), but these turned positive again in November and December.

Paid digital ads all saw improvement year-over-year.
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Google Search
*Search performance still looks great and well outperforms Travel & Hospitality performance benchmarks from Wordstream. CPC was down 31.8% over 2021, so the campaign drove a lot more traffic this year.

Benchmark CTR: 4.68%
Benchmark CPC: $1.53
Impressions: 400,058
Clicks: 21,958
CTR: 5.49%
CPC: $0.75
Paid Facebook - Out-of-state
*Impressions were fairly evenly split between content and the Place to Be ads. *CPC improved 38.6% from 2021.

Impressions: 805,606
Link Clicks: 8,971
CTR: 1.11%
CPC: $1.51
Clicks to Book: 199
Cost per Clicks to Book: $68.19
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Paid Facebook - In-state
*Performance looks great for in-state. CPC and CTR are really strong, and the campaign is driving a lot of clicks-to-book.
*CPC improved 70% and CTR improved 18.5% year-over-year.

Impressions: 2,023,436
Link Clicks: 38,131
CTR: 1.88%
CPC: $0.51
Clicks to Book: 1,230
Cost per Clicks to Book: $15.84
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Paid Facebook - Retargeting
*Click-to-book performance was level for retargeting.

Impressions: 618,273
Link Clicks: 5,579
CTR: 0.90%
CPC: $2.13
Clicks to Book: 363
Cost per Clicks to Book: $32.78
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Programmatic - Native Display
*Performance remained fairly level throughout the year.

Impressions: 5,448,815
Link Clicks: 8,332
CTR: 0.15%
CPC: $1.20
Time on Site: 0:31
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Programmatic - CTV
*CTV delivers a low cost-per-view and high view rate compared to past YouTube campaigns.

Impressions: 688,433
Cost per view: $0.03
View Rate: 98.3%
Public Relations
2022 earned media value was up 6% year over year, ending the year at just over $3.69 million with a total of 562 editorial mentions.

PR efforts for 2022 focused on proactive outreach and media visit coordination, awards & accolades including Michelin California Guide, and promotion of Taste of the Santa Ynez Valley including a pre-event media FAM tour.
• Total number of stories mentioning the Santa Ynez Valley in 2022 = 562 • Total circulation of editorial coverage for 2022 = 4.69b • Total value of public relations media coverage for 2022 = $3.69m* *PR value is calculated by multiplying the advertising rate times the size of the story, and then doubling that number to reflect the added value of editorial coverage 10 8 | P a g e
2022 Press Releases & Content:
• What’s New Press Release
• What’s New Blog Post - adapted from press release
• Sunset Travel Awards - entry submission
• USA Today 10Best Readers’ Choice Awards - submission
• Direct Flight Markets press release
• Travel + Leisure 50 Best Places to Travel blog post
• Midweek Membership Club press release
• Santa Ynez Valley Restaurant Weeks press release
• 3-Day Itinerary content for Sojourn
• Taste of the SYV - event preview media FAM tour
• Taste of the Santa Ynez Valley overview press release • Michelin Guide California press release
• Holidays in the Santa Ynez Valley press release
• Restaurant Weeks press release
Media coordination, and completed media visits in 2022 included:
• Wendy Lee, Travel Awaits
• Kristen Schott, Philadelphia Weddings
• Eddie Sanchez, Hungry in LA
• Krista Simmons, Sunset Magazine
• Jen Murphy, Conde Nast Traveler
• Jessica Flint, Wall Street Journal/Mansion Global
• Lindsay Cohn, Travel + Leisure
• Tammy Minn, Inland Empire Magazine
• Greg Thomas, San Francisco Chronicle
• Sharael Kolberg, US News & World Report
• Cathy Chaplin, Eater LA
• Lindsay DeLong, Laguna Beach Living
• Jessie Evans, @JessieEats
• Hannah Stephenson, Press Association (U.K.)
• Kathy Condon, Palm Springs Insider Guide
• Lauren Miller, Tribeza Magazine (Austin, TX)
• Jene Shaw, California Visitor’s Guide
• Stefani Jackenthal, freelance travel writer
• Jessica Wright, @BonTraveler
• Hugh Garvey, Sunset Magazine
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Notable 2022 Media Coverage:
• Travel + Leisure - Girls Getaway Guide
• Tribeza - SYV California Travel Pick
• NBC/The Today Show - Last Minute Summer Getaway
• Sunset Magazine - Sunset Travel Awards
• Conde Nast Traveler - The 23 Best Places To Go In The World In 2023 • Conde Nast Traveler - The 23 Best Places To Go In The U.S. In 2023 • Forbes - Central Coast Hidden Gem for Wine Lovers
• The Atlantic - Sideways Part 1, Part 2, and Part 3
• Inside Hook - Chef Daisy Ryan’s Guide to the SYV
Website
Website Key Takeaways
In 2022, VisitSYV.com received 504,723 pageviews from 246,404 visitors. The site has also garnered 38,824 clicks to our members’ individual websites, and 5,118 clicks to book for VisitSYV hotels. The most popular pages on the site were as follows: (1) Homepage (2) Top 10 Things to Do Blog (3) Wine Tastings.
*Clicks to book includes clicks off the lodging page, Book Direct booking bar searches, and clicks to the Book Direct lodging page from the advertising campaign landing pages.

Clicks to Book
BookDirect searches were down from 2021 most of the year, which is a trend we have been seeing for many destinations, but they bounced ahead of 2021 in November and
December. They were also up 73% over 2019.

Book Direct Booking Events
*Compared to 2021 and 2019
Book A Room: 5,718 booking searches (down 6.2% vs ‘21 & up 73% vs ‘19) Events: 23,982 on booking results page (up 0.04% vs ‘21 & 17.8% vs ‘19) Book Direct: 5,820 clicks (down 3% vs ‘21 & up 111.4% vs ‘19) What’s BookDirect?
Formerly known as JackRabbit Systems,
BookDirect is a booking widget that lives on
VisitSYV.com. This added feature allows visitors
to search rates, dates and hotel availability
directly on VisitSYV.com, while allowing our
hoteliers to secure the leads without paying
any additional agency fees.
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Visit Widget
VisitSYV continues to work with app developer, Visit Widget, to provide “Discover Santa Ynez Valley”, a website widget and mobile app which allows visitors to plan itineraries and map out their visit to the Santa Ynez Valley. In 2022, the widget was used by 5,485 travelers and the app was downloaded by 580 iPhone users and 67 android users. 2022 Santa Ynez Valley Destination Guide
VisitSYV worked with Griffin Publishing to create the 2022 destination guide, with over 95 pages covering the Santa Ynez Valley. 65,000 copies were printed, with distribution taking place via the Solvang Visitors Center, the Buellton Visitors Center, the Santa Barbara Visitors Center, Santa Barbara Airport, and direct mailings to 18,000+ homes in Santa Barbara, the Santa Ynez Valley, Laguna and Newport Beach. The guides are also distributed monthly to our hotels, museums, and popular restaurants and retailers.

VisitSYV Promotions
Santa Ynez Valley Restaurant Weeks (January 17 - 31,
2022) is an annual VisitSYV promotion. Over the
course of 10+ years, the promotion has developed a
strong following, with residents and drive market
visitors treating the 2-week promotion as a major
celebration. This year’s promotion featured 3 course
menus for $30, $40 and $50 from 20 restaurants and
two-for-one tastings and bottle discounts at 18
wineries.

We provided a full list of participating restaurants and tasting rooms on a branded landing page at
DineSYV.com.
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VisitSYV’s Restaurant Weeks advertising campaign reached consumers via paid Facebook, Instagram, and Facebook Audience Network, the Santa Ynez Valley Star, the Santa Ynez Valley News, and printed poster distribution. Restaurant Weeks presents an opportunity for increased engagement and visitation for our website, and acts as a great opportunity to showcase our members and show appreciation. Please see additional stats below.

DineSYV.com Stats
Total Pageviews for DineSYV.com: 21,758
Avg Time Spent on page: 00:03:02
Top Referral Sources:

Google: 7,239
Direct: 4,504
Facebook: 8,363
KSBY: 555
Yahoo: 231
Bing: 193
Noozhawk: 88
Paid Facebook - Restaurant Weeks
*The Restaurant Weeks campaign ran through January 31st and saw great traction. CPC and CTR were extremely strong, and on-site performance was great.

Upper Funnel:

Impressions: 164,277
Link Clicks: 4,581
CTR: 2.79%
CPC: $0.10
Retargeting:

Impressions: 604
Link Clicks: 7
CTR: 1.16%
CPC: $0.15
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The Place to Be Midweek returned for its second year as a Q1 promotion. As the Santa Ynez Valley continued to emerge from the pandemic, hotels, wineries, and restaurants were seeing larger numbers of visitors on weekends, while midweek visitation remained slow. Knowing that many in our target markets of Los Angeles and San Francisco were still working remotely, we expanded our Midweek Membership Club—a promotion that put a spotlight on the benefits of a midweek trip. For the second year of the promotion, we expanded the offering to include $100+ value in credits at participating restaurants, wineries, and activity partners.

Visitors simply had to book a minimum two-night stay, Sunday through Thursday during from January 5 – April 30, 22 to receive a digital passport that offered 5 digital vouchers during their stay. All promotion details, including a complete list of participating lodging properties, restaurants, and wineries, were featured on a branded landing page on the Visit the Santa Ynez Valley website: www.visitsyv.com/midweek/.

Digital channels did the heavy lifting as we promoted the campaign via paid Facebook, Instagram, and Facebook Audience Network. Leveraging the equity of the existing “Place To Be” brand campaign, we incorporated our midweek message as an overarching theme across the 15 13 | P a g e
creative elements. Retargeting ads, served to those who had clicked but not booked, introduced the exclusivity of the Midweek Membership Club.

Integrating public relations was a key element of this campaign as we asked our PR team to pitch the idea to media, as well.

See below for sample ads and stats from the campaign.

Paid Facebook - Midweek Membership Club Promotion
*January 3 - April 28
*CPC and CTR were stronger than the 2021 midweek promotion.

Top Of Funnel
Impressions: 471,290
Link Clicks: 6,645
CTR: 1.41%
CPC: $0.58
Retargeting
Impressions: 12,204
Link Clicks: 198
CTR: 1.62%
CPC: $0.71
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Discover the Santa Ynez Valley, Season 2
Visit the Santa Ynez Valley partnered with Hellcat Productions to create the second season of Discover the Santa Ynez Valley, hosted by Shelby Sim. The 13-episode season premiered on Cox Cable (San Diego Channel 4, Desert Cities Channel 27, Orange County Channel 3, Santa Barbara Channel 4) reaching a total of 964,819 households, with each episode debuting on television before airing on YouTube. Episodes feature stops at restaurants, hotels, wineries and activities.

Taste of the Santa Ynez Valley (TasteSYV), a multi-day, six town event returned, November 3 – 6, 2022, with Sunset Magazine as our presenting media sponsor. Running over the course of four days, TasteSYV featured multi course dinners prepared by Santa Ynez Valley restaurant chefs in Los Alamos, Los Olivos, and Buellton and ended with a concert in Solvang. Daytime events spanned all six of our Santa Ynez Valley towns, highlighting the food, wine, cultural, and outdoor offerings each of our unique communities has to offer. The goal was to provide a “taste” so that attendees would return to spend more time. A comprehensive marketing campaign and accompanying assets were developed. See below for metrics.

Paid Facebook - Taste of the SYV
*CPC and CTR are much stronger than when
this last ran in 2019.

Top Of Funnel
Impressions: 160,450
Link Clicks: 2,637
CTR: 1.64%
CPC: $0.37
Retargeting
Impressions: 29,615
Link Clicks: 623
CTR: 2.10%
CPC: $0.52
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Paid Facebook – Solvang TasteSYV Concert
*October 21 - November 6
Top Of Funnel
Impressions: 67,536
Link Clicks: 719
CTR: 1.06%
CPC: $0.90
Retargeting
Impressions: 24,400
Link Clicks: 402
CTR: 1.65%
CPC: $0.62
@VisitSYV Social Media Stats
• Facebook audience: 19,952 followers
• Twitter audience: 4,165 followers
• Instagram audience: 13,762 followers (12% YOY increase) Verdin Marketing
VisitSYV works closely with Central Coast based marketing agency Verdin Marketing to execute our organic social media presence. Under VisitSYV’s guidance and marketing pillars, Verdin produces and schedules organic social media content utilizing a combination of VisitSYV assets and user generated content.

Print Advertising
2022 California Visitors Guide & Central Coast Insert
VisitSYV partnered with the California Central Coast Tourism Council for an insert listing and a directory listing in the Official 2022 California Visitors Guide (500,000 copies printed).

Distribution takes place via newsstand copies, Visit California and Sunset events, direct mailings to qualified consumers, and targeted distribution via auto clubs, rental car agencies, visitor centers, and more. The co-op partnership allowed for both a featured listing in the insert, and a featured listing in the guide’s directory, doubling VisitSYV’s coverage within the guide. 18 16 | P a g e
805 Living
VisitSYV purchased a two-page spread in the May 2022 issue of 805 Living, which included one page of advertorial and allowed us to preview Taste of the Santa Ynez Valley, coming November 3-6, 2022. 805 Living distributes 25,000 copies from Malibu/Calabasas to Paso Robles. 8,000 copies are direct mailed to the most affluent homes in the region, and the digital edition receives 41k average pageviews per issue. We also received a dedicated e-blast featuring our advertorial content to 15k subscribers in the 805 Living database.

Montecito Journal
VisitSYV purchased a single page ad in the summer issue, previewing Taste of the Santa Ynez Valley. The Montecito Journal is mailed to every home in Montecito (7,000 copies) and Hope Ranch (1,100 copies) and distributed to selected homes within Beverly Hills (2,341 homes), Hidden Hills (505 homes), Bel Air (731 homes), Pacific Palisades (884 homes), Malibu (999 homes), Brentwood (1,164 homes), Santa Barbara (2,306 homes), and Santa Ynez. Issues are also in-room at the Montecito Inn, Belmond El Encanto, Rosewood Miramar Beach, San Ysidro Ranch and available at other high-end hotels.

Los Olivos Chamber of Commerce Map
VisitSYV placed a 3.66" x5" ad in the Los Olivos Chamber of Commerce’s Annual Visitors Map, with 15,000 copies distributed to visitors via Santa Ynez Valley hotels, Los Olivos kiosks, and Santa Barbara area hotels.

California Road Trips Guide
An annual print publication produced by Visit California, VisitSYV purchased a listing as part of the Central Coast Tourism Council’s Co-Op within the guide. The print publication has a 1 million circulation through the following distribution points: Parent Magazine (200,000 – California, Phoenix/Scottsdale, Nevada, Washington; Travel + Leisure (75,000 – California, Phoenix/Scottsdale); Exposure on VisitCalifornia.com through Nxtbook Media digital edition which includes a link to VisitSYV.com; 400,000 direct to consumers, fulfillment upon request, at key destinations. Distribution locations include California Welcome Centers, CVBs and Visitor Centers.
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Westways Magazine
VisitSYV partnered with Discover Buellton and the IDK on behalf of the City of Solvang on a 2- page advertorial spread in the Discover insert of the Spring issue of Westways Magazine. The special issue targets 500,000 Westways reader households in Southern California with active and affluent travelers and consumers.

Central Coast Tourism Council Map
VisitSYV purchased a listing in the annual Central Coast Tourism Council (CCTC) map. 200,000 full color Central Coast Visitors Maps are published annually in partnership with Certified Folder Display and distributed at key points as well as digital exposure through CCTC's website, TheOriginalRoadTrip.com
Trade Shows
IPW
VisitSYV partnered with the Buellton Visitors Bureau for 3 days of intensive in-person travel buyer & media appointments at IPW in Orlando, Florida, June 4 - 8th. IPW is the travel industry's premier international marketplace and the largest generator of travel to the U.S. In just three days of pre-scheduled business appointments, thousands of delegates representing U.S. travel organizations from every region of the USA and international and domestic buyers and media from 70+ countries meet face-to-face to conduct future travel business to the USA.

Buyers & media received flash drives with Santa Ynez Valley lodging options, press releases, itineraries, story ideas and photography for their catalogues. Danielle Laudon Ruse and Kathy Vreeland held over 30 appointments on the showroom floor while Shelby Sim took an additional 20 appointments on Monday in the media marketplace, meeting with travel journalists from around the globe. This year's show was another major success with multiple leads for Santa Ynez Valley hotels and local businesses.

Onsite Activations
Santa Barbara International Film Festival
VisitSYV was a proud on-screen sponsor at the Santa Barbara International Film Festival, March 2 – 12, 2022. Our full screen ad was played before over 300 screenings during the festival. Our goal was to increase VisitSYV’s presence within Santa Barbara County and inspire the 90,000 festival attendees from around the globe to spend a few days with us here in the SYV. 20 18 | P a g e
Telluride Wine Festival
VisitSYV attended what would have been the Telluride
Wine Festival, June 24-26, in Telluride, Colorado. As the wine festival was purchased last minute by another
buyer, the planned festival was postponed, but it was too late for attendees to cancel their hotel reservations and flights. VisitSYV capitalized on this opportunity and
scheduled a wine pairing luncheon with a local restaurant and curated wine tastings at a prestigious resort in
Mountain Village. Shelby Sim and Danielle Laudon Ruse
poured wine from 5 local vintners while Shelby led the
wine pairing luncheon showcasing the Santa Ynez Valley
wine region. Staff interacted with several hundred
consumers and generated new and renewed interest in visitation.

Display Advertising
KEYT Commercials
VisitSYV aired 15-second commercials on KEYT and KKFX encouraging winter shopping during the winter 2021 holiday season. From November 23 – December 31, 2022, VisitSYV had 240 commercials featuring the Santa Ynez Valley air on KEYT and KKFX.

Staff, Board and Member Development
Education
Visit California Travel Outlook
Shelby Sim and Danielle Laudon Ruse attended the Visit California Travel Outlook in San Francisco February 13 – 16, 2022. VisitSYV staff was able to network with Visit California’s international representatives and fostered both new and existing relationships. Staff also learned about current travel trends and strategies.
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DMA West Tech Summit
Danielle Laudon Ruse attended DMA West’s three-day tech conference in Tucson, Arizona, March 29 – April 1, 2022, which included expert-led general sessions, labs and workshops. Laudon Ruse learned about DMO marketplace changes and how to evolve and adapt VisitSYV’s current marketing and engagement strategies.

Central Coast Tourism Council Retreat
Danielle Laudon Ruse attended the Central Coast Tourism Council’s annual retreat, May 1-3, in Ventura, California. Over the 3-day retreat, staff engaged with over a dozen destination marketing organizations from across the Central Coast to strategize how we can best collaborate and drive extended visitation to the region.

DMA West CEO Summit
VisitSYV President & CEO, Shelby Sim, attended the DMA West CEO Summit, June 27-29, in Beaver Creek, Colorado. The summit is a Western states peer-to-peer destination marketing conference where idea-sharing and networking are key values. The summit dives deep into tourism trends and shares insights on new and rising vendors.

Destinations International
VisitSYV President & CEO, Shelby Sim, and Vice President of Marketing, Danielle Laudon Ruse, attended Destinations International, July 19-21 in Toronto, Canada. Tourism and destination marketers from almost a dozen countries attended the in-person event to discuss tourism trends and covid-19 recovery.

ESTO
Vice President of Marketing, Danielle Laudon Ruse, attended ESTO (Educational Seminar for Tourism Organizations), August 7-9 in Grand Rapids, Michigan. The 3-day tourism conference is the premier annual learning and knowledge-sharing forum produced by the U.S. Travel Association for destination marketing organizations.
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Grants and Special Projects
The purpose of our grants program continues to be to assist with publicity and outreach for valley events which encourage overnight stays. Primary consideration goes to events which occur mid-week (Sunday to Thursday) and/or in off-season. Special projects include charitable donations and community improvement.

These funds in 2022 were awarded to the following:
• Lagerville hosted by Figueroa Mountain Brewing Company: $1,500 • Los Alamos Christmas Tree sponsorship: $1,848.99
• Buellton Wine & Chili Festival by Discover Buellton: $4,000 • Garagiste Festival: $3,000
• SY Chamber of Commerce tree lighting: $500
• 2021 United Boys and Girls Club Golf Tournament: $250 • Women Winemakers Luncheon benefiting Mobile Medical for Field workers in Santa Barbara County by Santa Barbara Vintners Foundation: $180 • Elverhoj Museum – Solstice Benefit: $2,500
• SB South Coast Chamber of Commerce (Taste of the Santa Ynez Valley awareness):
$5,000
• Old Mission Santa Ines – Gladden the heart fundraiser: $2,500 • Los Olivos Rotary – Los Olivos Jazz and Olive festival: $2,750 • SYV Pride – Pride Festival: $4,000
• SYV Juneteenth: $4,000
• SY Chamber – Old Santa Ynez Day: $3,000
• SYV Rotary – 4
th of July Fireworks: $4,000
• SYV People Helping People – Polo Classic: $4,000
• SYV Community Arts Project – Flowers & Butterflies: $550 • Solvang Festival Theater – Matt Kearny: $2,500
• SYV People Helping People – Polo Classic Fundraiser: $1,000 • Solvang Chamber of Commerce – State of the City: $1,000 • Alma Rosa Winery Mental Wellness fundraiser: $500
• SYV Western Heritage Foundation – SY Old Day Rodeo: $500 • SYV People Helping People – Buellton Open Streets: $1,000 23 21 | P a g e
• Los Olivos Chamber – Day in the Country: $3,250
• Santa Barbara Vintners Association – Annual Vintners Festival: $3,500 • Solvang Festival Theater – Imagine! Capital Campaign: $1,000 • Solvang – Alisal Windmill Annual Christmas Lighting: $5,554.75 • Los Olivos Chamber – Olde Fashioned Christmas: $1,500 • Santa Ynez Valley Botanic Garden – Inaugural Holiday Lights Festival: $5,000 • Buellton Fall Fest: $2,000
• Solvang Senior Center (by way of service recognition award to Linda Johansen): $5,000 • Rona Barrett Foundation: $1,000
• Feed the Valley: $3,886
For a total of $81,769.74
California Hotel & Lodging Association
VisitSYV renewed its annual contract with CH&LA, the California Hotel and Lodging Association.

VisitSYV provides each of our hotel members with a CH&LA Membership. CH&LA provides our members with legislative advocacy, educational training, communication, and cost-saving programs. They also support strategic alliances to promote the value of California travel and tourism.

Collaborations with Santa Barbara County DMOs and other organizations VisitSYV collaborates actively with other county destination marketing organizations, City of Solvang, Buellton Visitor Bureau, the Santa Barbara Vintners Association, the Buellton, Solvang, Los Olivos, and Santa Ynez Chambers as well as the Los Alamos Business Association, the Chumash Foundation, Visit Santa Barbara, Go Goleta, Explore Lompoc, Santa Maria Valley, and the Santa Barbra County Association of Governments.

Public comment
Members of the board and the President continue to be called upon to make written and/or verbal public comment on several hotel and tourism related issues. Each question is raised on a board agenda and voted upon by the board or authorized by the Chairman before comment is made. Hearings and correspondence as needed by President Shelby Sim, and, when needed, Linda Johansen, Chairman.
24 22 | P a g e
Organization
The board meets monthly, normally the 2nd Thursday of the month, 9:00 a.m. at PICO restaurant in Los Alamos. The board consists of nine individuals, seven of which are from the hotel industry and the other two are an at-large representation of the membership base.

Staff & Board of Directors
President & CEO - Shelby Sim
Vice President of Marketing - Danielle Laudon Ruse
Website & Membership Administrator – Brenda Ball
The board members are:

Chairperson – Linda Johansen, Owner, Pea Soup Andersen’s Inn, Buellton Vice Chairperson – Jonathan Rosenson, Owner, Mirabelle Inn, Solvang Secretary – Stormie Strickland, Director of Sales, Hotel Corque, Solvang Treasurer – Jim Flagg, Owner, Hampton Inn & Suites, Buellton Kathleen Cochran, General Manager, The Alisal Ranch, Solvang Budi Kazali, Owner, Ballard Inn, Ballard
Kimberly Walker, Owner, Skyview Los Alamos, Los Alamos
Dave Moser, COO, Sunstone Winery, Santa Ynez
Will Henry, Owner, PICO Restaurant, Los Alamos
Respectfully submitted by:

Shelby Sim, President & CEO
Santa Ynez Valley Hotel Association, dba Visit the Santa Ynez Valley [email protected]
PO Box 633, Solvang, CA 93464
www.visitsyv.com, 805-451-6038
Please see next two pages for 2022 (actual) and 2023 budget information 25 23 | P a g e
2022 Budget Information Actual
$1,208,407.00
$6,942.00
$43,000.00 $15,000.00
2022 ACTUAL - INCOME
TBID Funding
County Marketing Grant
Membership
Website Ad sales
$766,739.00
$90,329.00
$55,897.00
$211,099.00
$50,438.00
$11,129.00
$12,779.00 $4,398.00
2022 ACTUAL - EXPENSES
Advertising/Marketing
Grants/Special Projects
Travel & Conventions
Personnel Costs
Contract Services
Facilities/Equipment
Operations
Other Expense
26 24 | P a g e
2023 Budget
$1,300,000.00
$375,000.00
$6,942.00 $15,000.00 $15,000.00
2023 BUDGET - INCOME
TBID Funding
Money Market Reserve
Account
County Marketing Grant
Membership
Advertising
$1,018,976.00
$99,000.00
$101,000.00
$203,000.00
$49,800.00
$10,840.00
$11,950.00 $9,097.00
2023 BUDGET - EXPENSES
Advertising/Marketing
Special Projects/Promotions
Travel & Meetings
Personnel Costs
Contract Services
Facilities/Equipment
Operations
Other types of expenses
27 VISIT THE SANTA YNEZ VALLEY

ANNUAL REP ORT
Presented by President & CEO Shelby Sim
28 ABOUT US
Visit the Santa Ynez Valley (VisitSYV) is a hotel association and membership organization formed in 2010.

STAFF
Shelby SimPresident & CEO
Danielle Laudon Ruse
Vice President of Marketing
Brenda BallWebsite & Membership Administrator
29 ABOUT US

BOARD OF DIRECTORS
2022-2023 Board Members: Chairman Linda Johansen, Vice Chairman Jonathan Rosenson (not pictured), Treasurer Jim Flagg,Secretary Stormie Strickland, Kathleen Cochran, Greer Shull, Dave Moser, Kimberly Walker(not pictured), Will Henry 30 MEMBERS
Paused member dues from April 1st 2020 until November 1, 2021.

We retained 93% of membership for a total of 217 members. 31 THE "PLACE TO BE"
The "Place to Be" campaign was born. This campaign lends itself to exploring the active interests of the Santa Ynez Valley. Through visuals and copy, we craft a story that engages our audience and leads them to explore what makes the Santa Ynez Valley, “The Place To Be.” This campaign allows us to focus more on human connection, which we feel is more important than ever today. 32 A CONTENT-FORWARD APPROACH
Content-forward paid ads promote website content under the umbrella of our annual campaign, and provide a deeper look into the Santa Ynez Valley experience, acting as inspiration and education. The content pulls from existing stories on the website, as well as timely and seasonal articles and videos. This campaign also allows us to focus more deeply on the people that make the SYV so special. 33 Visit the Santa Ynez Valley's 2022 marketing strategy builds on the following strategic objectives:
• Transition from pandemic-centric messaging to forward looking messaging which casts a wider net
• Continue to focus on increasing occupancy, particularly Mon.-Thur. nights, year-round
• Continue to build awareness and positive perception of the region among highly qualified potential visitors
• Drive market focus:
ؙ Legacy markets of L.A. and San Franciscoؙ 2021 additions Las Vegas, San Diego, and Phoenixؙ Expansion into Palm Springs/desert cities and Central Valley • Flight market focus:
ؙ Continue in markets identified in 2021: Denver, Las Vegas, Phoenix, and Portland
ؙ Build in new markets: Chicago, Dallas, and Seattle*
• Run and optimize multiple creative campaigns, evaluating effectiveness via clicks-to-book and engagement

OVERALL STRATEGY
34 GEOGRAPHIC
• Los Angeles/SanDiego• Palm Springs/Palm Desert• San Francisco DMA• California Central Valley• Longer drive markets• Las Vegas• Phoenix• Flight:
ؙ Chicagoؙ Dallasؙ Denverؙ Portlandؙ Seattleؙ Western British Columbia

TARGET MARKETS

BEHAVIORAL/AUDIENCE/MESSAGING
• Drive distance• Romantic getaway• Active/Outdoor• LGBTQ 35 Digital is the primary focus for paid media because of its ability to efficiently and accurately target, be optimized for specific actions, be tracked against specific goal conversions, and provide maximum flexibility in terms of targeting, budget, channel, and creative. With that in mind, the 2022 Visit the Santa Ynez Valley digital strategy consists of:

DIGITAL STRATEGY
Running three different creative campaigns (Place to Be, See You In and content -forward), allowing them to each accomplish a specific goal, but also to optimize against the best performing of the campaigns Driving and optimizing for clicks to book, primarily, but also utilizing the digital channels as awareness and brand building blocks and encouraging engagement with our target audiencesBeing visible and available to audiences throughout their customer journey, from exploration and learning at the top of the funnel (paid social and programmatic), to decision -making and booking (geo-conquesting, retargeting and search) at the bottom of the funnel 36 2022 Santa Ynez Valley Destination Guide
VisitSYV worked with Griffin
Publishing to create the 2022
destination guide, with over 95 pages
covering the Santa Ynez Valley.
65,000 copies were printed, with
distribution taking place via the
Solvang Visitors Center, the Buellton
Visitors Center, the Santa Barbara
Visitors Center, Santa Barbara
Airport, and direct mailings to
18,000+ homes in Santa Barbara, the
Santa Ynez Valley, Laguna and
Newport Beach. The guides are also
distributed monthly to our hotels,
museums, and popular restaurants
and retailers.
37 2022 SANTA YNEZ VALLEY RESTAURANT WEE
K
Over the course of 10+ years, the promotion has developed a strong following, with residents and drive market visitors treating the 2-week promotion as a major celebration . This year’s promotion featured 3 course menus for $30, $40 and $50 from 20 restaurants and two-for-one tastings and bottle discounts at 18 wineries. 38 CAMPAIGN
THE PLACE TO BE MIDWEEK - 2022
The Place to Be Midweek returned in 2022 as a Q1 promotion. As we continued to emerge from the pandemic, hotels, wineries, and restaurants were seeing larger numbers of visitors on weekends, while midweek visitation remained slow.

Knowing that many in our target markets of Los Angeles and San Francisco were still working remotely, we expanded our Midweek Membership Club —a promotion that put a spotlight on the benefits of a midweek trip.

The 2022 offering included $100+ value in credits at participating restaurants, wineries, and activity partners. "WE REALLY ENJOYED THE 2 DA
Y

AND WITH THE PASSPORTS WE
GOT TO ENJOY 3 NEW WINERIE
S
GREAT PROMOTION. WE LOOK

FORWARD TO SEEING MORE GR
E
PROMOTIONS IN THE FUTURE!" -

GUEST FEEDBACK
39 DISCOVER THE SANTA YNEZ VALLE
Y

TELVISION SERIES
Two seasons, 13 episodes each
Amazon Prime, YouTube, Cox Cable
Each episode includes stops at restaurants,
hotels, wineries and activities. 26 episodes
have aired on Cox Cable (San Diego Channel 4,
Desert Cities Channel 27, Orange County
Channel 3, Santa Barbara Channel 4) reaching
a total of 964,819 households.
40 Public Relations
2022 earned media value was up 6% year over year, ending the year at just over $3.69 million with a total of 562 editorial mentions.PR efforts for 2022 focused on proactive outreach and media visit coordination, awards & accolades including Michelin California Guide, and promotion of Taste of the Santa Ynez Valley including a pre-event media FAM tour.x Total number of stories mentioning the Santa Ynez Valley in 2022 = 562x Total circulation of editorial coverage for 2022 = 4.69bx Total value of public relations media coverage for 2022 = $3.69m* *PR value is calculated by multiplying the advertising rate times the size of the story, and then doubling that number to reflect the added value of editorial coverage 41 LIVING UP TO THE HYPE
42 NAMES THE SANTA YNEZ VALLEY ONE OF THE 50 BEST PLACES IN THE WORLD TO TRAVEL IN 2022
43 NAMES THE SANTA YNEZ VALLEY ONE OF THE
22 BEST PLACES IN THE US TO TRAVEL IN 2022
44 SHARES HOW TO SPEND A

WEEKEND IN THE SYV
45 2022 Sunset Travel Awards Wine Region of the Year:

The Santa Ynez Valley
Let us name the reasons we keep returning to the fertile California valley : more than 10 0 wineries, an array of family farms, notab le hotel op enings, and a renovated op en- air theater, among others. If you’re looking for rolling vineyard s, this is the p lac e to b e. 46 PROMOTING WINE COUNTRY
Te llu rid e Win e Fe st iva l - Te llu rid e , Colora d oIn 2022, the Telluride Wine Festival was canceled just 3 weeks before it was to take place. We pivoted and createdrelationships with an amazing restaurant in Mountain Villageto host a pairing lunch on Friday. We also hooked up with a great resort to pour at Happy hours on Saturday and Sunday.
47 DISCOVER APP
Ap p & Wid ge t - It in e ra ry Bu ild e r + Ma p
VisitSYVpartnered with Visit Widget to create “Discover Santa Ynez Valley”,a website widget and mobile app whichallows visitors to plan itineraries and map out their visit to the Santa YnezValley. To date, the widget has been used by 8,421 travelers and the app was downloaded by 1,548 iPhone and android users. 48 GRANTS & SPECIAL PROJECTS
The purpose of our grants program continues to be to assist with publicity and outreach for valley events which encourage overnight stays. Primary consideration goes to events which occur mid-week (Sunday to Thursday) and/or in off-season. Special projects include charitable donations and community improvement. • 2019: $68,325 2022:• 2020: $24,039• 2021: $23,823
GRANTS:
$81,769.74
49 Key Insights
Ɣ Visitation in 2022 has largely returned to 2019
benchmarks. Top five origin markets, share of out - ofstate visitation, and share of overnight visitation is comparable to 2019.

Ɣ The outlier for this return to normal is visitor spending, which has increased 31% this summer compared to 2019 (comparing June - July 2019 vs June - July 2022).

Ɣ July consistently sees peak accommodation spending
for summer travel, except in 2020 (due to COVID - 19
restrictions).
50 Summer Comparison Chart
Summer 2019 Summer 2020 Summer 2021 Summer 2022
Share of Out of
State Visitors 24.2% 9.2% 41.0% 22.4%
Lift in Tourism
Related Spend
Compared to 2019
N/A - 27.8% +6.0% +31.1%*
* June/July YOY comparison only, Aug to be added next month % Overnight
Visitors 61.2% 58.6% 63.6% 61.0%
51 Summer Visitation Trends By Neighborhood
52 Summer Visitation Remains Consistent, with the Majority of Visitors Staying Overnight Source: Near geolocation. Short trip: 2 - 4 hours at your destination; Day trip: 4 - 8 hours at your destination; Long day trip: + 8 hours at your destination, no overnight stay; Overnight trip: +8 hours at your destination, with overnight stay (observed the next day at your destination) 53 Top 5 Origin Markets for Summer Visitation
2019
2022
2020
2021
Origin Markets

1. Los Angeles, CA2. Santa Barbara - Santa Maria - San Luis Obispo, CA

3. San Francisco - Oakland - San Jose, CA

4. San Diego, CA5. Sacramento - Stockton - Modesto, CA
Origin Markets

1. Los Angeles, CA2. Santa Barbara - Santa Maria - San Luis Obispo, CA

3. San Francisco - Oakland - San Jose, CA

4. San Diego, CA5. Fresno - Visalia, CA
Origin Markets

1. Los Angeles, CA2. Las Vegas, NV3. Santa Barbara - Santa Maria - San Luis Obispo, CA

4. San Francisco - Oakland - San Jose, CA

5. Phoenix, AZ
Origin Markets

1. Los Angeles, CA2. Santa Barbara - Santa Maria - San Luis Obispo, CA

3. San Francisco - Oakland - San Jose, CA

4. San Diego, CA5. Sacramento - Stockton - Modesto, CA
54 A TASTE OF THE SANTA YNEZ VALLEY
NOVEMBER 3 - 6, 2022As the West’s most respected travel and lifestyle authority, Sunset Magazine is partnering with another western icon – Visit theSanta Ynez Valley – to present Taste of the Santa Ynez Valley. The four-day, six town celebration of food, wine, and more takes place November 3rd through the 6th across the towns of Solvang, Santa Ynez, Los Alamos, Los Olivos, Ballard, and Buellton. Event Lineup included:
• curated wine tastings• chef-driven long table
dinners
• lunches • Outdoor Activities • Demonstrations • Outdoor Concert• Events hosted by Sunset editors
55 56
New for 2023
Expanding into international markets
57 USA Travel Show in Copenhagen
58 Trade mission with Visit California
Canada
59 60
Meeting Date Agenda Item Agenda Dept
22-May June as Pride Month Proclamation Clerk
Waste Management Update Presentation Public Works
Wastewater treatment Plant project update Discussion Utilities Monthly Investment Report Consent Administration
LLMD annual assessment Reso Public Hearing Public Works SBC Sheriff's Contract Closed Session City Manager
Solar Energy Code Amendment Ord First Reading Discussion Planning 12-Jun Juneteenth Day 2023 Proclamation Clerk
Modifications to existing 2 yr financial Plan Reso Discussion Administration Active Transportation Plan Discussion Public Works
26-Jun Annual Contract Renewals Various
Fred Langman Agmt Amendment Consent Administration
Goleta City Library Agmt Consent Administration
Hsueh, Eddie Code Enforcement agmt amendment Consent Planning Janitorial Services Amendment Discussion Public Works
Urban Planning Concepts Inc Agmt Amend Consent Planning Monthly Investment Report Consent Administration
10-Jul Teamsters Union Local 986 2023-24 MOU Discussion Administration 24-Jul Quarterly Investment Report Consent Administration Future Meetings Outdoor Dining Policy Discussion Direction WWTP Interim Financing Discussion Administration
Measure U Oversight Committee Appointment Discussion City Clerk Residences as a primary use in the TRC Zone Discussion Planning General Plan Planning
Finance Department reorganization Discussion Administration Grant Funding Applications review Discussion Administration Janitorial Services Discussion Public Works
Annual Creek Inspections Discussion Public Works
Homeless encampment solutions Discussion City Manager
Dude Solutions / Brightly Consent Public Works
Ring Central Master Services Agreement Consent City Manager Scramble Crosswalk Discussion Public Works
RFQ Interim Financing WWTP Administration Discussion Administration City Council protocols Discussion City Manager
Compensentation Study Discussion Administration
Budget to Actual Discussion Administration
Auditor RFP Consent Administration
Meeting Date Agenda Item Agenda Action
N/A
Agenda Item Agenda Action
January Comprehensive Annual Financial Report Discussion Administration January Brown Act Training City Attorney
February Measure A 5-Year Local Program of Projects Public Hearing Public Works February Mid-Year Budget Adjustments Administration
February (even
years)
Council Budget Goal Setting Public Workshop City Manager March Housing Element and LEAP Grant Annual Report Public Hearing Approve March SB1 RMRA project List Public Hearing Public Works March Investment Policy Annual Review Discussion Administration March Solvang Skytt Mesa LLMD Annual Assessment Public Hearing Public Works March FTA 5311 Grant Agreement Consent Approve
March TDA Grant Funding Consent Approve
May Preliminary Budget Administration
Oct/Jan/April/July Quarterly Financial Reports Discussion Administration June Two-Year Financial Plan Development or Supplemental Budget adoption
Discussion Administration
June Capital Improvement Program Discussion Public Works June/July Amend Appropriation Limit Public Hearing Adopt July AB 1600 Report Discussion Approve
November Stormwater Management Program Annual Report Consent Public Works December Appointment of Mayor pro tem Discussion City Clerk December Council selection of representatives to Committees and Agencies
Discussion City Clerk
December (even
years)
Appointment to Boards, Commissions, Committees Discussion City Clerk Council Requested Agenda Items
Annual Reports

CITY COUNCIL ADVANCE CALENDAR
61 5/1/2023 10:46:58 AM Page 1 of 12
Expense Approval Report
City of Solvang By Segment (Select Below)
Payment Dates 4/1/2023 - 4/30/2023
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Sunrise Security, LLC 1541 03/23/2023 Security Guard Services 100-16002 360.00 Pacific Gas & Electric Company 7582 03/20/2023 03/20/2023 0408007638 Booster Pump Ran…100-16002 -7.01 Pacific Gas & Electric Company 7582 03/20/2023 03/20/2023 1351329740 Siren 100-16002 0.65 Pacific Gas & Electric Company 7582 03/20/2023 03/20/2023 0408007413 City Hall 100-16002 747.66 Sonny Brown INV0011005 04/02/2023 Veterans Hall Refund 100-16002 300.00 Christian Esquivel INV0011006 04/01/2023 Veterans Hall Refund 100-16002 318.00 Patricia Lopez INV0011007 03/17/2023 Veterans Hall Refund 100-16002 290.00 California Building Standards INV0011008 04/12/2023 CBSC Quarterly Payment 100-20020 101.00 LA Solar Group INV0011015 04/10/2023 Building Permit Refund 100-20020 10.00 Department of Conservation INV0011011 04/12/2023 Quarterly SMIP Fee 100-20024 257.50 LA Solar Group INV0011015 04/10/2023 Building Permit Refund 100-20024 59.87 Division of the State Architect INV0011012 04/12/2023 Quarterly DSA Fee 100-20026 97.60 Susan Curren INV0010968 03/23/2023 Refund- Trip 100-20036 30.00 Ryan Abbott INV0010969 03/27/2023 Refund- Trip 100-20036 30.00 Platinum Plus for Business dba … 3831 03/11/2023 03/11/2023 Billing - March 11, 2023 - April … 100-20037 9,723.51 Alliant Insurance 2271594 04/12/2023 Insurance Services 100-23005 753.00 13,071.78
Department: 1000 - Council
Mark Infanti INV0010977 03/29/2023 Expense Reimbursement 100-1000-100-51012 65.39 Skunk Bear Arms LLC INV0010978 04/01/2023 Name Tags 100-1000-100-52003 75.00 Column Software PBC 8BC38120-0051 03/29/2023 Printing & Publishing 100-1000-100-57015 88.75 Column Software PBC 8BC38120-0052 04/13/2023 Pedicycle 100-1000-100-57015 91.86 Column Software PBC 8BC38120-0053 04/13/2023 Measure U Oversight 100-1000-100-57015 98.06 Maria Shafer 2023-014 SOLV 04/03/2023 Preparation of Minutes 100-1000-100-57016 191.25 Maria Shafer 2023-015 SOLV 04/06/2023 Preperation of Minutes - Planni… 100-1000-100-57016 106.25 Maria Shafer 2023-016 SOLV 04/12/2023 Preparation of Minutes - TAC 100-1000-100-57016 127.50 Maria Shafer 2023-017 SOLV 04/14/2023 Preparation of Minutes - City C… 100-1000-100-57016 255.00 Christine Lester Deats 37604 03/30/2023 Photography 100-1000-100-57016 614.84 Christine Lester Deats 37605 03/02/2023 Photographs 100-1000-100-57016 231.66 Valley Fresh Market, LLC 02-452187 03/15/2023 City Hospitality- Staff BBQ 100-1000-100-58001 319.38 Valley Fresh Market, LLC 04-789662 03/30/2023 City Hospitality 100-1000-100-58001 6.98 Rodger Olds INV0010981 03/31/2023 Reimbursement 100-1000-100-58001 84.28 Islay Events 1148 03/30/2023 Audio/Video-City Council/TAC … 100-1000-100-63002 1,785.00 Santa Barbara Co Sheriff Dept 1744 04/05/2023 Law Enforcement for April 100-1000-130-56006 193,009.00 S.B.C. Public Health Dept. FY22-23 Q3 04/18/2023 Animal Shelter Services 100-1000-130-56011 11,955.00 Department 1000 - Council Total: 209,105.20
Department: 1100 - Administration
CalPers Financial Reporting & A… INV0010982 04/14/2023 FY 2022-23 Annual CERBT Trust… 100-1100-105-51004 56,595.73 Advantage Group, The 155423 03/31/2023 Admin Flex Fee-March 100-1100-105-51005 166.55 Advantage Group, The INV0011020 04/21/2023 Retirement Health 100-1100-105-51005 6,444.55 Nielsen Building Material 92105 04/04/2023 Repairs & Maintenance 100-1100-120-43021 -2.40 Nielsen Building Material 92259 04/05/2023 Repairs & Maintenance 100-1100-120-43021 -0.61 Santa Ynez Valley Hardware INV0010970 03/31/2023 Monthly Billing- March 100-1100-120-43021 -15.84 Department of Justice 648082 04/05/2023 Finger Prints 100-1100-120-51010 79.00 Buellton Medical Center INV0010966 03/23/2023 Employee Screening- JCaldillo-… 100-1100-120-51010 310.00 WBCP, Inc. 6798 10/01/2022 Planning Manager Consulting Se…100-1100-120-51011 15,054.58 WBCP, Inc. 6800 10/01/2022 WBCP Recruitment 100-1100-120-51011 20,920.88 Education & Training Services, L…23-4-25 04/11/2023 Education 100-1100-120-51012 499.00 Staples Advantage 3533856319 03/25/2023 Office Supplies 100-1100-120-52003 128.07 Staples Advantage 3533856322 03/25/2023 Office Supplies 100-1100-120-52003 118.01 Staples Advantage 3534770635 04/01/2023 Office Supplies 100-1100-120-52003 79.15 Staples Advantage 3534770636 04/01/2023 Office Supplies 100-1100-120-52003 4.11 Staples Advantage 3535289637 04/08/2023 Office Supplies 100-1100-120-52003 38.05 Staples Advantage 3535740728 04/15/2023 Supplies 100-1100-120-52003 242.62 Agenda Item 4.b
62 Expense Approval Report Payment Dates: 4/1/2023 - 4/30/2023 5/1/2023 10:46:58 AM Page 2 of 12
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Quadient Finance USA, Inc. 1265 03/16/2023 03/16/2023 Postage 100-1100-120-52008 200.00 Jim's Service Center INV0010971 04/01/2023 Fuel- March 100-1100-120-52015 23.85 JIM VREELAND MOTORS INC 54338 03/24/2023 Vehicle Repairs & Maintenance 100-1100-120-53008 113.88 Ray Morgan Company 4085503 04/14/2023 Lease Payments 100-1100-120-57011 687.67 Richards, Watson & Gershon A … 241703 03/27/2023 Professional Services- Administ… 100-1100-120-57012 14,217.98 Richards, Watson & Gershon A … 241706 03/27/2023 Professional Services-Personnel 100-1100-120-57012 170.10 Richards, Watson & Gershon A … 241707 03/27/2023 Professional Services- South Co… 100-1100-120-57012 4,178.90 Richards, Watson & Gershon A … 242054 04/11/2023 Professional Services - Administ…100-1100-120-57012 11,414.11 Richards, Watson & Gershon A … 242057 04/11/2023 Profesional Services -Personnel 100-1100-120-57012 48.60 Richards, Watson & Gershon A … 242059 04/11/2023 Professional Services - South Co…100-1100-120-57012 9,023.90 Hankering Corporation, The 86446 03/14/2023 Printing & Publishing- Measure… 100-1100-120-57015 266.36 Vital Records Control 3427120 03/31/2023 Total Bin/Boxes Destroyed 100-1100-120-57016 52.32 Central Courier LLC 53085 04/04/2023 Courier Service 100-1100-120-57016 677.75 Robert Half International, Inc. 61738903 03/22/2023 PWynne- Week Ending 3/17/20… 100-1100-120-57052 1,434.86 Robert Half International, Inc. 61762809 03/28/2023 PWynne- Week Ending - 3/24/2…100-1100-120-57052 1,434.86 Robert Half International, Inc. 61809746 04/06/2023 Paris Wynne Week Ending 3/31… 100-1100-120-57052 1,416.98 Robert Half International, Inc. 61832839 04/11/2023 P. Wynne Week Ending 04/07/… 100-1100-120-57052 1,363.67 Robert Half International, Inc. 61869451 04/18/2023 PW Week Ending 04/14/2023 100-1100-120-57052 1,416.80 Satcom Global FZE AS04230149 04/01/2023 Iridium SIM Card 100-1100-120-60006 42.75 Comcast 0775 03/15/2023 03/15/2023 Acct# 939750775 100-1100-121-57064 384.54 ZWorld GIS 2023-0243 04/01/2023 Annual GIS Services 100-1100-121-57064 1,634.79 ZWorld GIS 2023-0272 04/12/2023 Annual GIS Services 100-1100-121-57064 1,538.01 Lanspeed 55497 04/01/2023 Monthly Billing April 100-1100-121-57064 3,735.17 Lanspeed 55498 04/01/2023 Monthly Barracuda 100-1100-121-57064 155.94 Frontier Communications 5575 03/13/2023 03/13/2023 Acct# 805-688-5575-062171-5 100-1100-121-57064 68.98 Frontier Communications 5575 04/13/2023 04/13/2023 Acc# 805-688-5575-062171-5 100-1100-121-57064 76.26 Comcast 5898 03/28/2023 03/28/2023 Acct# 8155 70 005 0125898 100-1100-121-57064 84.76 Level 3 Communications, LLC 636710547 04/17/2023 T-1 line 100-1100-121-57064 2,104.93 Comcast 9241 03/20/2023 03/20/2023 Acct# 8155 70 005 0009241 100-1100-121-57064 13.27 Verizon Wireless Services, LLC 9930508466 03/19/2023 Wireless Billing 100-1100-121-57064 712.45 RingCentral, Inc. CD_000571776 04/15/2023 #1509302027 100-1100-121-57064 1,081.82 Department 1100 - Administration Total: 160,437.71
Department: 1200 - Planning & Building
DellaValle Embroidery 2986 03/23/2023 Code Enforcement 100-1200-200-51040 297.39 Staples Advantage 3533856318 03/25/2023 Office Supplies 100-1200-200-52003 86.15 Staples Advantage 3534770634 04/01/2023 Office Supplies 100-1200-200-52003 -86.15 Quadient Finance USA, Inc. 1265 03/16/2023 03/16/2023 Postage 100-1200-200-52008 25.00 Jim's Service Center INV0010971 04/01/2023 Fuel- March 100-1200-200-52015 23.15 Mintier Harnish, LP SolvangGPU-25 03/20/2023 General Plan Update 100-1200-200-57007 33,457.25 Ray Morgan Company 4085503 04/14/2023 Lease Payments 100-1200-200-57011 222.28 Richards, Watson & Gershon A … 241704 03/27/2023 Professional Services-Comminit… 100-1200-200-57012 12,114.09 Richards, Watson & Gershon A … 242055 04/11/2023 Professional Services - Commun…100-1200-200-57012 9,562.98 Richards, Watson & Gershon A … 242058 04/11/2023 Professional Services - Code Enf…100-1200-200-57012 680.40 Hankering Corporation, The 86533 03/27/2023 Printing & Publishing 100-1200-200-57015 140.12 Column Software PBC 8BC38120-0050 03/29/2023 Printing & Publishing 100-1200-200-57015 90.31 Eddie Hsueh 32 04/03/2023 Eddie Hsueh Code Enforcement 100-1200-201-57063 2,291.25 California Building Standards INV0011008 04/12/2023 CBSC Quarterly Payment 100-1200-210-31036 -10.10 LA Solar Group INV0011015 04/10/2023 Building Permit Refund 100-1200-210-31036 68.00 LA Solar Group INV0011015 04/10/2023 Building Permit Refund 100-1200-210-31036 800.00 Quadient Finance USA, Inc. 1265 03/16/2023 03/16/2023 Postage 100-1200-210-52008 25.00 Ray Morgan Company 4085503 04/14/2023 Lease Payments 100-1200-210-57011 93.77 Willdan Engineering 002-28359 03/06/2023 Willdan Engineering 100-1200-210-57016 2,486.30 Willdan Engineering 00228403 03/08/2023 Willdan Engineering 100-1200-210-57016 5,313.75 Willdan Engineering 00228404 03/08/2023 Willdan Engineering 100-1200-210-57016 6,055.00 Department 1200 - Planning & Building Total: 73,735.94
Department: 1300 - Parks and Recreation
Santa Ynez Valley Hardware INV0010970 03/31/2023 Monthly Billing- March 100-1300-350-52003 21.54 Quadient Finance USA, Inc. 1265 03/16/2023 03/16/2023 Postage 100-1300-350-52008 50.00 Jim's Service Center INV0010971 04/01/2023 Fuel- March 100-1300-350-52015 145.20 Shana DeLeon INV0011003 03/30/2023 Social media postings of rec acti…100-1300-350-57001 495.00 63 Expense Approval Report Payment Dates: 4/1/2023 - 4/30/2023 5/1/2023 10:46:58 AM Page 3 of 12
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Ray Morgan Company 4085503 04/14/2023 Lease Payments 100-1300-350-57011 225.75 Frederick Paul Lageman INV0010967 02/28/2023 Professional Services- Special E… 100-1300-350-57016 585.00 Frederick Paul Lageman INV0011004 03/31/2023 Special Events 100-1300-350-57016 1,950.00 John B. Salter INV0010972 04/03/2023 Recreation Programs- Basketball…100-1300-360-52005 420.00 Fernando Loera INV0010973 04/03/2023 Recreation Programs- Basketball…100-1300-360-52005 420.00 Arturo Navarro Jr. INV0010974 04/03/2023 Recreation Programs- Basketball…100-1300-360-52005 420.00 Travola Rowles INV0010975 04/03/2023 Recreation Programs- Basketball…100-1300-360-52005 720.00 John H. Salter INV0010976 04/03/2023 Recreation Programs- Basketball…100-1300-360-52005 180.00 Christophe Millner INV0011013 04/10/2023 Kung Fu Instruction 100-1300-365-52005 535.50 Christophe Millner INV0011014 04/10/2023 Kung Fu Intruction 100-1300-370-52005 285.25 Crystal Rocha 04/21/23 04/04/2023 Face Painting 100-1300-375-52005 375.00 Staples Advantage 3535289639 04/08/2023 Office Supplies 100-1300-390-52003 202.04 Department 1300 - Parks and Recreation Total: 7,030.28
Department: 1400 - Tourism
Visit the Santa Ynez Valley INV0011009 04/12/2023 SYVTBID - February 100-1400-400-43020 -712.32 Solvang Hygge Huset LLC 1010 04/06/2023 Visitors Center 100-1400-400-59010 9,840.61 Frontier Communications 4056 03/11/2023 03/11/2023 Acct# 805-686-4056-091119-5 100-1400-400-59010 150.74 Frontier Communications 4056 04/11/2023 04/11/2023 Acct # 805-686-4056-091119-5 100-1400-400-59010 162.47 Visit the Santa Ynez Valley INV0011009 04/12/2023 SYVTBID - February 700-1400-400-59016 34,903.68 Visit the Santa Ynez Valley INV0011009 04/12/2023 SYVTBID - February 700-1400-400-61003 712.32 Department 1400 - Tourism Total: 45,057.50
Department: 1600 - Public Works/Engineering
Quadient Finance USA, Inc. 1265 03/16/2023 03/16/2023 Postage 100-1600-300-52008 25.00 Jim's Service Center INV0010971 04/01/2023 Fuel- March 100-1600-300-52015 80.92 Jim's Service Center INV0010971 04/01/2023 Fuel- March 100-1600-300-52015 348.05 Ray Morgan Company 4085503 04/14/2023 Lease Payments 100-1600-300-57011 295.21 Procare Janitorial Supply, Inc 160733 04/05/2023 Supplies 100-1600-310-52003 304.89 Procare Janitorial Supply, Inc 160735 04/05/2023 Supplies 100-1600-310-52003 484.65 Aramark Uniform Service 5020251290 03/29/2023 Mats & Towels (Vets Hall,City H… 100-1600-310-52003 51.25 Santa Ynez Valley Hardware INV0010970 03/31/2023 Monthly Billing- March 100-1600-310-53003 217.72 Pacific Gas & Electric Company 7582 03/20/2023 03/20/2023 0408007479 Parks Shop (HCA) … 100-1600-310-55001 10.90 Pacific Gas & Electric Company 7582 03/20/2023 03/20/2023 0408007896 Bar BQ 100-1600-310-55001 -21.92 Valley Shield Termite and Pest … 16942 04/18/2023 AG Service 100-1600-310-57057 100.00 Valley Shield Termite and Pest … 16943 04/05/2023 AG Service 100-1600-310-57057 100.00 Valley Shield Termite and Pest … 17063 04/18/2023 Monthly Pest Control HCA 100-1600-310-57057 59.00 Procare Janitorial Supply, Inc 160398 03/24/2023 Janitorial Supplies for Solvng Pa…100-1600-320-52003 194.38 Procare Janitorial Supply, Inc 160741 04/05/2023 Janitorial Supplies for Solvng Pa…100-1600-320-52003 484.65 Procare Janitorial Supply, Inc 161001 04/13/2023 Janitorial Supplies for Solvng Pa…100-1600-320-52003 188.56 Procare Janitorial Supply, Inc 161002 04/14/2023 Janitorial Supplies for Solvng Pa…100-1600-320-52003 359.84 A-OK Power Equipment 705677 04/05/2023 Repairs & Maintenance- RR#2 100-1600-320-53003 96.94 Nielsen Building Material 91419 03/31/2023 Repairs & Maintenance 100-1600-320-53003 40.98 Nielsen Building Material 92259 04/05/2023 Repairs & Maintenance 100-1600-320-53003 33.30 Santa Ynez Valley Hardware INV0010970 03/31/2023 Monthly Billing- March 100-1600-320-53003 191.45 Pacific Gas & Electric Company 7582 03/20/2023 03/20/2023 0408007947 City park restroom…100-1600-320-55001 -14.75 Pacific Gas & Electric Company 7582 03/20/2023 03/20/2023 1840991761 1600 Mission Park… 100-1600-320-55001 38.85 Procare Janitorial Supply, Inc 160737 04/05/2023 Custodial Supplies 100-1600-330-52003 304.89 Aramark Uniform Service 5020251290 03/29/2023 Mats & Towels (Vets Hall,City H… 100-1600-330-52003 51.26 SiteOne Landscaping Supply, LLC 128197514-001 04/03/2023 Soil 100-1600-330-53003 216.98 SiteOne Landscaping Supply, LLC 128210030-001 04/03/2023 Mixed Soil 100-1600-330-53003 162.73 SiteOne Landscaping Supply, LLC 128248547-001 04/04/2023 Soil 100-1600-330-53003 216.98 SiteOne Landscaping Supply, LLC 128264830-001 04/04/2023 Mixed Soil 100-1600-330-53003 162.73 Nielsen Building Material 92105 04/04/2023 Repairs & Maintenance 100-1600-330-53003 130.48 Santa Ynez Valley Hardware INV0010970 03/31/2023 Monthly Billing- March 100-1600-330-53003 29.08 Pacific Gas & Electric Company 7582 03/20/2023 03/20/2023 6518806365 900 Alamo Pintado…100-1600-330-55001 18.61 S.Y.R.W.C.D. ID #1 0001 03/29/2023 03/29/2023 900 Alamo Pintado 100-1600-330-55002 336.41 Valley Shield Termite and Pest … 16522 03/23/2023 Weekly Pest Control 100-1600-330-57057 100.00 Valley Shield Termite and Pest … 16523 03/29/2023 Weekly Pest Control 100-1600-330-57057 100.00 Valley Shield Termite and Pest … 16944 04/05/2023 Weekly Pest Control 100-1600-330-57057 100.00 Valley Shield Termite and Pest … 16947 04/13/2023 Weekly Pest Control SF 100-1600-330-57057 100.00 JV Outdoor Power Equipment 16505 03/14/2023 Repairs & Maintenance 100-1600-340-53003 212.04 64 Expense Approval Report Payment Dates: 4/1/2023 - 4/30/2023 5/1/2023 10:46:58 AM Page 4 of 12
Vendor Name Payable Number Post Date Description (Item) Account Number Amount EMTS, Inc. 33175 04/03/2023 Emergency irrigation valve repl… 100-1600-340-53003 1,437.50 Pacific Gas & Electric Company 7582 03/20/2023 03/20/2023 0408007090 Alisal Cmmn's park…100-1600-340-55001 -24.59 Inner Nature 15279 03/31/2023 Maintenance of Plantings in the…100-1600-340-57029 3,500.00 Rafael Ruiz Janitor Service 2139 03/27/2023 Custodial- Restrooms 100-1600-400-57005 1,200.00 Rafael Ruiz Janitor Service 2140 03/27/2023 Custodial- Restrooms 100-1600-400-57005 1,384.00 Rafael Ruiz Janitor Service 2141 03/27/2023 Custodial- Restrooms 100-1600-400-57005 1,280.00 Rafael Ruiz Janitor Service 2142 03/27/2023 Custodial- Restrooms 100-1600-400-57005 3,368.00 Rafael Ruiz Janitor Service 2144 04/03/2023 Custodial- Restrooms 100-1600-400-57005 1,280.00 Rafael Ruiz Janitor Service 2146 04/03/2023 Custodial- Restrooms 100-1600-400-57005 1,384.00 Rafael Ruiz Janitor Service 2147 04/03/2023 Custodial- Restrooms 100-1600-400-57005 1,200.00 Rafael Ruiz Janitor Service 2149 04/10/2023 Custodial- Restrooms 100-1600-400-57005 1,200.00 Rafael Ruiz Janitor Service 2150 04/10/2023 Custodial- Restrooms 100-1600-400-57005 1,384.00 Rafael Ruiz Janitor Service 2151 04/10/2023 Custodial- Restrooms 100-1600-400-57005 1,280.00 Rafael Ruiz Janitor Service 2152 04/10/2023 Custodial- Restrooms 100-1600-400-57005 3,368.00 SP Maintenance Services, Inc 88078 04/01/2023 Street Sweeping and Sidewalk C…100-1600-400-57018 1,172.09 Staples Advantage 3535740734 04/15/2023 Supplies 100-1600-600-52003 130.09 Staples Advantage 3535740735 04/15/2023 Supplies 100-1600-600-52003 170.73 Quadient Finance USA, Inc. 1265 03/16/2023 03/16/2023 Postage 100-1600-600-52008 25.00 Jim's Service Center INV0010971 04/01/2023 Fuel- March 100-1600-600-52015 23.15 Santa Maria Tire, Inc 154966 03/22/2023 Repairs & Maintenance 100-1600-600-53008 575.38 Ray Morgan Company 4085503 04/14/2023 Lease Payments 100-1600-600-57011 86.83 Cole Phillips 118 03/24/2023 Engineering Intern Services 100-1600-600-57016 799.00 Cole Phillips 119 04/11/2023 Engineering Intern Services 100-1600-600-57016 765.00 Tetra Tech, Inc 52053033 04/14/2023 Professional Services 100-1600-600-57016 14,400.00 DellaValle Embroidery 2988 03/28/2023 Embroidered Shirts 100-1600-605-52003 19.40 Quadient Finance USA, Inc. 1265 03/16/2023 03/16/2023 Postage 100-1600-605-52008 25.00 Solvang Auto Repair 28830 02/02/2023 Oil Change 100-1600-605-53008 115.37 Solvang Auto Repair 29267 03/22/2023 Oil Change 100-1600-605-53008 121.80 Ray Morgan Company 4085503 04/14/2023 Lease Payments 100-1600-605-57011 163.23 Rosalba Nambo INV0011010 11/28/2023 Veterans Hall Refund 100-1600-610-32004 200.00 Procare Janitorial Supply, Inc 160396 03/23/2023 Janitorial Supplies for the Vets … 100-1600-610-52003 285.70 Aramark Uniform Service 5020251290 03/29/2023 Mats & Towels (Vets Hall,City H… 100-1600-610-52003 51.25 SiteOne Landscaping Supply, LLC 127959022-001 03/27/2023 Repairs & Maintenance- Vets Ha…100-1600-610-53003 152.70 Jean-Paul Demeure 776 12/21/2022 Repairs & Maintenance- Vets Ha…100-1600-610-53003 540.00 Southern California Gas Compa… 2500 03/23/2023 03/23/2023 Acct # 194 215 2500 7 100-1600-610-55001 631.42 Pacific Gas & Electric Company 7582 03/20/2023 03/20/2023 0408007128 Memorial Bldg 100-1600-610-55001 455.75 Comcast 8155 04/05/2023 04/05/2023 Acct # 8155 70 005 0228155 100-1600-610-55001 212.57 Valley Shield Termite and Pest … 16948 04/18/2023 AG Service 100-1600-610-57057 100.00 Valley Shield Termite and Pest … 16949 04/05/2023 100160031057057 100-1600-610-57057 100.00 Valley Shield Termite and Pest … 17084 04/18/2023 Monthly Pest Control 100-1600-610-57057 100.00 Aramark Uniform Service 5020251290 03/29/2023 Mats & Towels (Vets Hall,City H… 100-1600-620-52003 51.25 Valley Shield Termite and Pest … 16515 03/30/2023 Monthly Pest Control 100-1600-620-53003 75.00 Valley Shield Termite and Pest … 16614 03/23/2023 Quarterly Pest Control 100-1600-620-53003 95.00 Scott Reardon's Locksmith Servi…28004 03/28/2023 Service Call 100-1600-620-53003 223.80 Farm Supply Co 62730 03/17/2023 Repairs & Maintenance- City Hall 100-1600-620-53003 62.46 Clean Machine Laundromat 8391-36 03/20/2023 Repairs & Maintenance- City Hall 100-1600-620-53003 84.00 Santa Ynez Valley Hardware INV0010970 03/31/2023 Monthly Billing- March 100-1600-620-53003 120.12 Pacific Gas & Electric Company 7582 03/20/2023 03/20/2023 0408007413 City Hall 100-1600-620-55001 611.73 Procare Janitorial Supply, Inc 160400 03/24/2023 Janitorial Supplies for the Annex 100-1600-630-52003 72.13 Aramark Uniform Service 5020251290 03/29/2023 Mats & Towels (Vets Hall,City H… 100-1600-630-52003 51.25 Pacific Gas & Electric Company 7582 03/20/2023 03/20/2023 7382657678 411 Second St 100-1600-630-55001 312.69 Pacific Gas & Electric Company 7582 03/20/2023 03/20/2023 0408007667 Conference Vistors 100-1600-650-55001 111.49 Procare Janitorial Supply, Inc 160397 03/24/2023 Janitorial Supplies for the Restr… 100-1600-670-52003 194.38 Procare Janitorial Supply, Inc 160739 04/05/2023 Janitorial Supplies for the Restr… 100-1600-670-52003 484.65 Procare Janitorial Supply, Inc 160740 04/05/2023 Janitorial Supplies for the Restr… 100-1600-670-52003 438.00 Procare Janitorial Supply, Inc 161003 04/14/2023 Janitorial Supplies for the Restr… 100-1600-670-52003 188.56 Procare Janitorial Supply, Inc 161004 04/14/2023 Janitorial Supplies for the Restr… 100-1600-670-52003 359.80 Aramark Uniform Service 5020251271 03/29/2023 Supplies- RR#1 100-1600-670-52003 261.88 Pacific Gas & Electric Company 7582 03/20/2023 03/20/2023 2465713408 Alisal Restroom 100-1600-670-55001 472.90 Procare Janitorial Supply, Inc 160399 03/24/2023 RR#3 Supplies 100-1600-680-52003 194.38 65 Expense Approval Report Payment Dates: 4/1/2023 - 4/30/2023 5/1/2023 10:46:58 AM Page 5 of 12
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Procare Janitorial Supply, Inc 160743 04/05/2023 Custodial Supplies 100-1600-680-52003 484.65 Procare Janitorial Supply, Inc 160999 04/13/2023 Custodial Supplies 100-1600-680-52003 188.56 Procare Janitorial Supply, Inc 161000 04/13/2023 Custodial Supplies 100-1600-680-52003 364.45 Aramark Uniform Service 5020251278 03/29/2023 Supplies- RR#3 100-1600-680-52003 299.52 Scott Reardon's Locksmith Servi…28004 03/28/2023 Service Call 100-1600-680-53003 223.79 Pacific Gas & Electric Company 7582 03/20/2023 03/20/2023 0408007539 Lot #3 restroom 100-1600-680-55001 438.77 Procare Janitorial Supply, Inc 160738 04/05/2023 Janitorial Supplies for the Roads…100-1600-690-52003 381.11 DellaValle Embroidery 2988 03/28/2023 Embroidered Shirts 100-1600-690-52003 58.18 A-OK Power Equipment 703894 03/29/2023 Supplies 100-1600-690-52003 96.96 Jim's Service Center INV0010971 04/01/2023 Fuel- March 100-1600-690-52015 158.94 Jim's Service Center INV0010971 04/01/2023 Fuel- March 100-1600-690-52015 257.42 Jim's Service Center INV0010971 04/01/2023 Fuel- March 100-1600-690-52015 432.27 MNS Engineers, Inc. 82782 04/12/2023 MNS Engineers Emergency Cont…100-1600-690-53003 34,178.25 Santa Ynez Valley Hardware INV0010970 03/31/2023 Monthly Billing- March 100-1600-690-53003 20.46 Hanly General Engineering Corp INV0011002 03/14/2023 Hanly Emergency Construction … 100-1600-690-53003 192,674.20 Pacific Gas & Electric Company 7582 03/20/2023 03/20/2023 0053695143 1250 Mission 100-1600-690-53007 -23.08 Pacific Gas & Electric Company 7582 03/20/2023 03/20/2023 0408007080 City Sign HWY 246… 100-1600-690-53007 -27.63 Pacific Gas & Electric Company 5526 04/17/2023 04/17/2023 Acct #3982645526-1 100-1600-690-55006 2,558.74 Pacific Gas & Electric Company 5526 3/16/2023 03/16/2023 Acct # 3982645526-1 100-1600-690-55006 2,545.90 Pacific Gas & Electric Company 7582 03/20/2023 03/20/2023 7478349044 Tree Lighting 1663…100-1600-690-55006 3.64 Pacific Gas & Electric Company 7582 03/20/2023 03/20/2023 8848923416 Tree Lighting 1637…100-1600-690-55006 5.11 Ray Morgan Company 4085503 04/14/2023 Lease Payments 100-1600-690-57011 329.94 DellaValle Embroidery 2988 03/28/2023 Embroidered Shirts 100-1600-700-52003 9.70 Ray Morgan Company 4085503 04/14/2023 Lease Payments 100-1600-700-57011 69.46 Pacific Gas & Electric Company 5526 04/17/2023 04/17/2023 Acct #3982645526-1 100-1600-710-55001 2,558.75 Pacific Gas & Electric Company 5526 3/16/2023 03/16/2023 Acct # 3982645526-1 100-1600-710-55001 2,545.89 DellaValle Embroidery 2988 03/28/2023 Embroidered Shirts 100-1600-720-52003 9.70 Ray Morgan Company 4085503 04/14/2023 Lease Payments 100-1600-720-57011 118.09 MNS Engineers, Inc. 82769 04/11/2023 SWMP Professional Services 100-1600-720-57016 9,091.79 MNS Engineers, Inc. 82769 04/11/2023 Professional Services 100-1600-720-57016 5,373.29 SP Maintenance Services, Inc 88078 04/01/2023 Street Sweeping and Sidewalk C…100-1600-720-57022 1,875.35 Underground Service Alert of S… 22-2303574 04/01/2023 Dig Safe Board Fee 100-1600-720-57028 12.00 Underground Service Alert of S… 320230715 04/01/2023 New Tickets - 20 100-1600-720-57028 37.95 DKS Associates 0084954 03/28/2023 Active Trnsportation Plan 300-1600-600-70105 16,967.50 V. Lopez and Sons General Engi… 11479 02/23/2023 Second Street Drainage and Lot… 300-1600-600-70105 8,041.07 V. Lopez and Sons General Engi… 11675 04/05/2023 Second Street Drainage and Lot… 300-1600-600-70105 17,477.42 Cannon Associates 84018 04/05/2023 Lot 4 & 5 EV Charging Station D… 300-1600-600-70105 10,302.50 Department 1600 - Public Works/Engineering Total: 365,180.51 Department: 2500 - Measure A
V. Lopez and Sons General Engi… 11479 02/23/2023 Second Street Drainage and Lot… 300-2500-803-70105 6,635.38 V. Lopez and Sons General Engi… 11675 04/05/2023 Second Street Drainage and Lot… 300-2500-803-70105 14,422.13 Department 2500 - Measure A Total: 21,057.51
Department: 3500 - Solvang Mesa LLD
BrightView Landscape Services 8318053 03/31/2023 Landscape Maintenance FY 22/… 205-3500-804-53005 7,167.00 Pacific Gas & Electric Company 5240 04/14/2023 04/14/2023 ACCT# 0053695240-1 205-3500-804-55001 566.42 Pacific Gas & Electric Company 5240 3/15/2023 04/03/2023 Acct # 0053695240-1 205-3500-804-55001 424.55 Department 3500 - Solvang Mesa LLD Total: 8,157.97
Department: 5000 - Transit
Roadrunner Management Servi… 6767 04/01/2023 Farebox 502-5000-850-35021 -4,505.11 Roadrunner Management Servi… 6768 04/01/2023 Fuel Reimbursement- March 502-5000-850-52015 9,572.76 Roadrunner Management Servi… 6767 04/01/2023 Comcast 502-5000-850-55003 105.00 City of Lompoc Finance Dept. 11497 04/05/2023 City of Lompoc Transit Services 502-5000-850-56003 1,666.66 Roadrunner Management Servi… 6767 04/01/2023 Roadrunner Annual Contract 502-5000-850-56010 63,160.41 Moore & Associates, Inc. 23 4949 04/05/2023 SYVT Marketing 502-5000-850-57001 468.75 Hamner, Jewell & Associates 202534 04/11/2023 Profesional Real Estate Assistan…502-5000-850-57016 3,478.50 Moore & Associates, Inc. 23 4940 03/29/2023 SYVT Transit Development Plan 502-5000-850-57016 4,443.00 Moore & Associates, Inc. 23 4950 04/05/2023 SYVT Profesional Services 502-5000-850-57016 1,198.78 Department 5000 - Transit Total: 79,588.75
66 Expense Approval Report Payment Dates: 4/1/2023 - 4/30/2023 5/1/2023 10:46:58 AM Page 6 of 12
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Department: 5100 - Water
CalPers Financial Reporting & A… INV0010982 04/14/2023 FY 2022-23 Annual CERBT Trust… 500-5100-105-51004 4,468.09 Advantage Group, The 155423 03/31/2023 Admin Flex Fee-March 500-5100-105-51005 13.16 Advantage Group, The INV0011020 04/21/2023 Retirement Health 500-5100-105-51005 508.55 ALTA Language Services, Inc. IS629744 12/31/2022 Speaking Test 500-5100-501-51010 55.00 American Water Works Associat…S081081 03/19/2023 Membership 500-5100-501-52002 487.00 ReadyRefresh by Nestle 03C6702214026 03/29/2023 Supplies- Water 500-5100-501-52003 118.98 Staples Advantage 3535289638 04/08/2023 Office Supplies 500-5100-501-52003 33.86 Staples Advantage 3535740729 04/15/2023 Supplies 500-5100-501-52003 46.86 Staples Advantage 3535740730 04/15/2023 Supplies 500-5100-501-52003 19.34 Staples Advantage 3535740731 04/15/2023 Supplies 500-5100-501-52003 72.85 Santa Ynez Valley Hardware INV0010970 03/31/2023 Monthly Billing- March 500-5100-501-52003 252.45 Santa Maria Famcon Pipe & Su… S100100113.001 04/12/2023 Supplies 500-5100-501-52003 797.35 Santa Maria Famcon Pipe & Su… S100100114.001 04/12/2023 Supplies 500-5100-501-52003 581.85 Santa Maria Famcon Pipe & Su… S100100115.001 04/12/2023 Supplies 500-5100-501-52003 635.73 Santa Maria Famcon Pipe & Su… S100100117.001 04/12/2023 Supplies 500-5100-501-52003 581.85 Quadient Finance USA, Inc. 1265 03/16/2023 03/16/2023 Postage 500-5100-501-52008 62.50 Jim's Service Center INV0010971 04/01/2023 Fuel- March 500-5100-501-52015 555.99 Jim's Service Center INV0010971 04/01/2023 Fuel- March 500-5100-501-52015 127.31 Jim's Service Center INV0010971 04/01/2023 Fuel- March 500-5100-501-52015 203.52 Jim's Service Center INV0010971 04/01/2023 Fuel- March 500-5100-501-52015 307.76 SiteOne Landscaping Supply, LLC 128113162-001 03/30/2023 Repairs & Maintenance- Water 500-5100-501-53003 49.37 SAF-T-FLO WATER SERVICES, INC 22-10915 11/02/2022 Repairs & Maintenance 500-5100-501-53003 8.81 SAF-T-FLO WATER SERVICES, INC 22-10915 11/02/2022 new chlorine injector 500-5100-501-53003 1,400.00 USA Blue Book 311042 03/27/2023 Repairs & Maintenance- Water 500-5100-501-53003 249.32 Ramsey Asphalt Construction C… 9178 04/05/2023 HotPatch 500-5100-501-53003 1,990.00 D & H Water Systems, Inc I2023-0335C 03/10/2023 Repairs & Maintenance- Water 500-5100-501-53003 345.62 D & H Water Systems, Inc I2023-0516 04/14/2023 Repairs & Maintenance 500-5100-501-53003 111.48 Solvang Auto Repair 28460 12/14/2022 Smog Inspection #622 500-5100-501-53008 64.75 Solvang Auto Repair 28866 02/07/2023 Oil Change 500-5100-501-53008 110.52 Solvang Auto Repair 29047 03/01/2023 Water Pump 500-5100-501-53008 680.45 Pacific Gas & Electric Company 0769 03/14/2023 03/14/2023 Acct# 4922450769-6 500-5100-501-55005 1,917.36 Pacific Gas & Electric Company 0769 04/13/2023 04/13/2023 Acct # 4922450769-6 500-5100-501-55005 1,246.04 Pacific Gas & Electric Company 4776 03/17/2023 03/17/2023 Acct# 8496674776-2 500-5100-501-55005 818.03 Pacific Gas & Electric Company 4776 04/18/2023 04/18/2023 Acct# 8496674776-2 500-5100-501-55005 962.54 Pacific Gas & Electric Company 7582 03/20/2023 03/20/2023 0408007780 Well #3 500-5100-501-55005 461.38 Pacific Gas & Electric Company 7582 03/20/2023 03/20/2023 0408007810 Pump (175 Alisal) 500-5100-501-55005 554.02 Pacific Gas & Electric Company 7582 03/20/2023 03/20/2023 0408007323 Pump 75 HP/Well … 500-5100-501-55005 805.67 Pacific Gas & Electric Company 7582 03/20/2023 03/20/2023 0408007241 Water Well #7 500-5100-501-55005 1,353.81 Pacific Gas & Electric Company 7582 03/20/2023 03/20/2023 6977181775 Booster Station 70…500-5100-501-55005 548.63 Pacific Gas & Electric Company 7582 03/20/2023 03/20/2023 0408007414 Water Control Val… 500-5100-501-55005 -27.63 Pacific Gas & Electric Company 7582 03/20/2023 03/20/2023 0408007287 Well #4 500-5100-501-55005 1,762.53 Pacific Gas & Electric Company 7582 03/20/2023 03/20/2023 0408007110 Mun Improvement…500-5100-501-55005 -22.29 Pacific Gas & Electric Company 7582 03/20/2023 03/20/2023 4486137289 146 Rancho Alisal 500-5100-501-55005 -22.95 Pacific Gas & Electric Company 7582 03/20/2023 03/20/2023 0408007364 Valve Old Mill Rd 500-5100-501-55005 -25.59 Pacific Gas & Electric Company 7582 03/20/2023 03/20/2023 0408007428 Reservoir 500-5100-501-55005 7.77 S.Y.R.W.C.D. ID #1 5001 03/31/2023 04/12/2023 1890 Old Mill Road 500-5100-501-55010 2,828.19 S.Y.R.W.C.D. ID #1 7501 03/31/2023 03/31/2023 Alamo Pintado Road 500-5100-501-55010 1,767.62 FGL Environmental, Inc. 301934A 03/11/2023 Lab Fees 500-5100-501-57010 16.00 FGL Environmental, Inc. 302640A 03/10/2023 Lab Fees 500-5100-501-57010 106.00 FGL Environmental, Inc. 302641A 03/10/2023 Lab Fees 500-5100-501-57010 16.00 FGL Environmental, Inc. 302962A 03/27/2023 Lab Fees 500-5100-501-57010 1,143.00 FGL Environmental, Inc. 302965A 03/16/2023 Lab Fees 500-5100-501-57010 54.00 FGL Environmental, Inc. 302967A 03/16/2023 Lab Fees 500-5100-501-57010 68.00 FGL Environmental, Inc. 303405A 03/23/2023 Lab Fees 500-5100-501-57010 106.00 FGL Environmental, Inc. 303406A 03/23/2023 Lab Fees 500-5100-501-57010 16.00 FGL Environmental, Inc. 303407A 03/23/2023 Lab Fees 500-5100-501-57010 135.00 FGL Environmental, Inc. 303408A 03/15/2023 Lab Fees 500-5100-501-57010 207.00 FGL Environmental, Inc. 303832A 03/30/2023 Lab Fees 500-5100-501-57010 106.00 Ray Morgan Company 4085503 04/14/2023 Lease Payments 500-5100-501-57011 496.65 67 Expense Approval Report Payment Dates: 4/1/2023 - 4/30/2023 5/1/2023 10:46:58 AM Page 7 of 12
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Richards, Watson & Gershon A … 241705 03/27/2023 Professional Services-Water Rig…500-5100-501-57012 3,450.60 Richards, Watson & Gershon A … 242056 04/11/2023 Professional Services - Water Ri… 500-5100-501-57012 8,407.80 County of Santa Barbara 753 03/30/2023 Contract Work 500-5100-501-57016 157.66 Water Systems Consulting, Inc. 7789 03/31/2023 Water Master Plan - Hydraulic … 500-5100-501-57024 645.00 Underground Service Alert of S… 22-2303574 04/01/2023 Dig Safe Board Fee 500-5100-501-57028 12.00 Underground Service Alert of S… 320230715 04/01/2023 New Tickets - 20 500-5100-501-57028 37.95 Core & Main LP R876367 01/10/2023 6 new 3/4in meters 500-5100-501-57030 1,710.00 Core & Main LP R876367 01/10/2023 meter replacement 500-5100-501-57030 24.56 Tyler Technologies, Inc 025-418922 03/31/2023 Utility Billing Notifiactions 500-5100-501-57064 22.15 Comcast 0775 03/15/2023 03/15/2023 Acct# 939750775 500-5100-501-57064 47.88 ZWorld GIS 2023-0243 04/01/2023 Annual GIS Services 500-5100-501-57064 203.54 ZWorld GIS 2023-0272 04/12/2023 Annual GIS Services 500-5100-501-57064 191.49 Lanspeed 55497 04/01/2023 Monthly Billing April 500-5100-501-57064 465.05 Lanspeed 55498 04/01/2023 Monthly Barracuda 500-5100-501-57064 19.41 Frontier Communications 5575 03/13/2023 03/13/2023 Acct# 805-688-5575-062171-5 500-5100-501-57064 8.59 Frontier Communications 5575 04/13/2023 04/13/2023 Acc# 805-688-5575-062171-5 500-5100-501-57064 9.50 Comcast 5898 03/28/2023 03/28/2023 Acct# 8155 70 005 0125898 500-5100-501-57064 10.55 Level 3 Communications, LLC 636710547 04/17/2023 T-1 line 500-5100-501-57064 262.08 Verizon Wireless Services, LLC 9930508466 03/19/2023 Wireless Billing 500-5100-501-57064 381.65 Santa Maria Famcon Pipe & Su… S100099239.001 04/04/2023 Valve and Hydrant parts 500-5100-501-63008 19,916.08 Nviro 2726 03/28/2023 Repairs & Maintenance- WWTP 500-5100-501-70851 990.00 Nviro 2775 04/12/2023 SCADA Engineer 500-5100-501-70851 330.00 GSI Water Solutions, Inc. 00662.003-6 04/07/2023 River Wells Project 500-5100-501-70852 6,550.00 Catherine McDonald INV0010979 03/31/2023 Landscape Rebate Program 500-5100-501-70938 2,000.00 Dustin Jowett INV0010980 04/04/2023 Landscape Rebate Program 500-5100-501-70938 2,000.00 Steve Arakawa INV0011001 04/10/2023 Landscape Rebate Program 500-5100-501-70938 2,000.00 Clark Equipment Company 3153813 01/24/2023 Mini Excavader 803-5100-501-70105 74,808.63 Department 5100 - Water Total: 157,007.27
Department: 5200 - Sanitary Sewer
CalPers Financial Reporting & A… INV0010982 04/14/2023 FY 2022-23 Annual CERBT Trust… 501-5200-105-51004 4,468.09 Advantage Group, The 155423 03/31/2023 Admin Flex Fee-March 501-5200-105-51005 13.04 Advantage Group, The INV0011020 04/21/2023 Retirement Health 501-5200-105-51005 508.55 Jim's Service Center INV0010971 04/01/2023 Fuel- March 501-5200-502-52015 178.25 Jim's Service Center INV0010971 04/01/2023 Fuel- March 501-5200-502-52015 140.48 Duke's Root Control, Inc. 10409 02/28/2023 Root treatment for 8575 ft of s… 501-5200-502-53003 13,146.10 The General Engineering Comp… 546278 04/06/2023 Sewer Connections 501-5200-502-53003 1,138.17 O'Reilly Automotive Stores, Inc.… 4372-343227 03/28/2023 Holdwm Bolt 501-5200-502-53008 5.38 Pacific Gas & Electric Company 7582 03/20/2023 03/20/2023 0408007719 Sewage lift station… 501-5200-502-55001 294.91 Ray Morgan Company 4085503 04/14/2023 Lease Payments 501-5200-502-57011 222.28 Underground Service Alert of S… 22-2303574 04/01/2023 Dig Safe Board Fee 501-5200-502-57028 12.36 Underground Service Alert of S… 320230715 04/01/2023 New Tickets - 20 501-5200-502-57028 39.10 Tyler Technologies, Inc 025-418922 03/31/2023 Utility Billing Notifiactions 501-5200-502-57064 22.15 Comcast 0775 03/15/2023 03/15/2023 Acct# 939750775 501-5200-502-57064 18.13 ZWorld GIS 2023-0243 04/01/2023 Annual GIS Services 501-5200-502-57064 77.08 ZWorld GIS 2023-0272 04/12/2023 Annual GIS Services 501-5200-502-57064 72.52 Lanspeed 55497 04/01/2023 Monthly Billing April 501-5200-502-57064 176.12 Lanspeed 55498 04/01/2023 Monthly Barracuda 501-5200-502-57064 7.35 Frontier Communications 5575 03/13/2023 03/13/2023 Acct# 805-688-5575-062171-5 501-5200-502-57064 3.25 Frontier Communications 5575 04/13/2023 04/13/2023 Acc# 805-688-5575-062171-5 501-5200-502-57064 3.60 Comcast 5898 03/28/2023 03/28/2023 Acct# 8155 70 005 0125898 501-5200-502-57064 4.00 Level 3 Communications, LLC 636710547 04/17/2023 T-1 line 501-5200-502-57064 99.25 Verizon Wireless Services, LLC 9930508466 03/19/2023 Wireless Billing 501-5200-502-57064 81.24 Xylem Water Solutions USA, Inc 3556C68386 04/03/2023 New Pump For Alisal lift station… 804-5200-502-70105 11,452.14 Department 5200 - Sanitary Sewer Total: 32,183.54
Department: 5300 - WasteWater
CalPers Financial Reporting & A… INV0010982 04/14/2023 FY 2022-23 Annual CERBT Trust… 501-5300-105-51004 4,468.09 Advantage Group, The 155423 03/31/2023 Admin Flex Fee-March 501-5300-105-51005 13.25 Advantage Group, The INV0011020 04/21/2023 Retirement Health 501-5300-105-51005 509.34 ReadyRefresh by Nestle 23C0018038034 03/29/2023 Supplies- WWTP 501-5300-503-52003 41.54 DellaValle Embroidery 2996 04/18/2023 Embroidery 501-5300-503-52003 127.24 68 Expense Approval Report Payment Dates: 4/1/2023 - 4/30/2023 5/1/2023 10:46:58 AM Page 8 of 12
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Quadient Finance USA, Inc. 1265 03/16/2023 03/16/2023 Postage 501-5300-503-52008 62.50 O'Reilly Automotive Stores, Inc.… 4372-343779 03/30/2023 Tools 501-5300-503-52009 99.60 Polydyne, Inc 1726489 03/28/2023 Blanket PO for Polymer 501-5300-503-52010 1,656.14 Jim's Service Center INV0010971 04/01/2023 Fuel- March 501-5300-503-52015 405.98 Jim's Service Center INV0010971 04/01/2023 Fuel- March 501-5300-503-52015 178.25 Jim's Service Center INV0010971 04/01/2023 Fuel- March 501-5300-503-52015 23.27 Jim's Service Center INV0010971 04/01/2023 Fuel- March 501-5300-503-52015 140.48 Jim's Service Center INV0010971 04/01/2023 Fuel- March 501-5300-503-52015 145.30 Cal-Coast Irrigation 2303-66223C 03/29/2023 AR Post 501-5300-503-53003 34.73 Nviro 2726 03/28/2023 Repairs & Maintenance- WWTP 501-5300-503-53003 4,065.27 Grainger 9664288868 04/05/2023 Lifting Magnet 501-5300-503-53003 36.07 O'Reilly Automotive Stores, Inc.… 4372-343893 03/31/2023 Small Equipment 501-5300-503-53008 58.68 Pacific Gas & Electric Company 7582 03/20/2023 03/20/2023 402220705 Waste Str Plant 501-5300-503-55001 12,625.15 Pacific Gas & Electric Company 7582 03/20/2023 03/20/2023 0408007614 Fjord 501-5300-503-55001 2,697.29 Oilfield Environmental & Compl…2301636 03/24/2023 Blanket PO WWTP Lab Fees 501-5300-503-57010 346.00 Oilfield Environmental & Compl…2301860 04/05/2023 Blanket PO WWTP Lab Fees 501-5300-503-57010 615.00 Oilfield Environmental & Compl…2302058 04/05/2023 Blanket PO WWTP Lab Fees 501-5300-503-57010 346.00 Oilfield Environmental & Compl…2302256 04/13/2023 Blanket PO WWTP Lab Fees 501-5300-503-57010 346.00 Ray Morgan Company 4085503 04/14/2023 Lease Payments 501-5300-503-57011 461.92 Engel & Gray 34200020 04/02/2023 Blanket PO for Sludge Disposal 501-5300-503-57020 1,647.58 Comcast 0775 03/15/2023 03/15/2023 Acct# 939750775 501-5300-503-57064 39.50 Kiza, Inc. 1232 04/06/2023 Monthly Service April 501-5300-503-57064 300.00 ZWorld GIS 2023-0243 04/01/2023 Annual GIS Services 501-5300-503-57064 167.92 ZWorld GIS 2023-0272 04/12/2023 Annual GIS Services 501-5300-503-57064 157.98 Frontier Communications 2900 03/28/2023 03/28/2023 Acct # 805-688-2900-110481-5 501-5300-503-57064 89.79 Lanspeed 55497 04/01/2023 Monthly Billing April 501-5300-503-57064 383.66 Lanspeed 55498 04/01/2023 Monthly Barracuda 501-5300-503-57064 16.02 Frontier Communications 5575 03/13/2023 03/13/2023 Acct# 805-688-5575-062171-5 501-5300-503-57064 7.09 Frontier Communications 5575 04/13/2023 04/13/2023 Acc# 805-688-5575-062171-5 501-5300-503-57064 7.83 Comcast 5898 03/28/2023 03/28/2023 Acct# 8155 70 005 0125898 501-5300-503-57064 8.70 Level 3 Communications, LLC 636710547 04/17/2023 T-1 line 501-5300-503-57064 216.21 Frontier Communications 6997 03/19/2023 03/19/2023 Acct# 805-688-6997-072877-5 501-5300-503-57064 374.19 Frontier Communications 7459 03/25/2023 03/25/2023 Acct# 805-688-7459-060995-5 501-5300-503-57064 105.23 Verizon Wireless Services, LLC 9930508466 03/19/2023 Wireless Billing 501-5300-503-57064 100.34 Meridian Consultants LLC 4810 04/07/2023 Meridian Grant Writing CEQA/… 804-5300-503-70105 8,437.50 Carollo Engineers, Inc FB35288 04/10/2023 WWTP Upgrades Grant Writing 804-5300-503-70105 5,950.50 Department 5300 - WasteWater Total: 47,513.13
Grand Total: 1,219,127.09
69 Expense Approval Report Payment Dates: 4/1/2023 - 4/30/2023 5/1/2023 10:46:58 AM Page 9 of 12
Report Summary
Fund Summary
Fund Payment Amount
100 - GENERAL FUND 785,214.43
205 - SKYTT MESA LLMD 8,157.97
300 - CAPITAL PROJECTS FUND 73,846.00
500 - WATER FUND 82,198.64
501 - WASTEWATER FUND 53,856.53
502 - TRANSIT FUND 79,588.75
700 - SYV - TOURISM BUS IMP DIST 35,616.00
803 - WATER CAPITAL PROJECTS 74,808.63
804 - WWTP CAPITAL PROJECTS 25,840.14
Grand Total: 1,219,127.09
Account Summary
Account Number Account Name Payment Amount
100-1000-100-51012 Education 65.39
100-1000-100-52003 Supplies 75.00
100-1000-100-57015 Printing and Publishing 278.67
100-1000-100-57016 Professional Services 1,526.50
100-1000-100-58001 City Hospitality 410.64
100-1000-100-63002 Audio/Video System R/M 1,785.00
100-1000-130-56006 Law Enforcement Contract 193,009.00
100-1000-130-56011 Animal Control 11,955.00
100-1100-105-51004 Other Post Emp Benefits -… 56,595.73 100-1100-105-51005 Retiree Medical/Dental/Li… 6,611.10
100-1100-120-43021 Accts Payable Discounts -18.85
100-1100-120-51010 Employee Screening 389.00
100-1100-120-51011 Recruitment 35,975.46
100-1100-120-51012 Education 499.00
100-1100-120-52003 Supplies 610.01
100-1100-120-52008 Postage 200.00
100-1100-120-52015 Vehicle Fuel 23.85
100-1100-120-53008 Vehicle Repairs & Maint. 113.88
100-1100-120-57011 Lease Payments 687.67
100-1100-120-57012 Legal Fees 39,053.59
100-1100-120-57015 Printing and Publishing 266.36
100-1100-120-57016 Professional Services 730.07
100-1100-120-57052 Temporary Agency Servic… 7,067.17
100-1100-120-60006 EOC Phone 42.75
100-1100-121-57064 IT Expenses 11,590.92
100-1200-200-51040 Specialty Pays 297.39
100-1200-200-52003 Supplies 0.00
100-1200-200-52008 Postage 25.00
100-1200-200-52015 Vehicle Fuel 23.15
100-1200-200-57007 General Plan 33,457.25
100-1200-200-57011 Lease Payments 222.28
100-1200-200-57012 Legal Fees 22,357.47
100-1200-200-57015 Printing and Publishing 230.43
100-1200-201-57063 Code Enforcement 2,291.25
100-1200-210-31036 Building Permits 857.90
100-1200-210-52008 Postage 25.00
100-1200-210-57011 Lease Payments 93.77
100-1200-210-57016 Professional Services 13,855.05
100-1300-350-52003 Supplies 21.54
100-1300-350-52008 Postage 50.00
100-1300-350-52015 Vehicle Fuel 145.20
100-1300-350-57001 P&R Marketing and Adver… 495.00
100-1300-350-57011 Lease Payments 225.75
100-1300-350-57016 Professional Services 2,535.00
70 Expense Approval Report Payment Dates: 4/1/2023 - 4/30/2023 5/1/2023 10:46:58 AM Page 10 of 12
Account Summary
Account Number Account Name Payment Amount
100-1300-360-52005 Recreation Programs 2,160.00
100-1300-365-52005 Recreation Programs 535.50
100-1300-370-52005 Recreation Programs 285.25
100-1300-375-52005 Recreation Programs 375.00
100-1300-390-52003 Supplies 202.04
100-1400-400-43020 TBID - Admin. Reimburse… -712.32
100-1400-400-59010 Tourism/Marketing Expen… 10,153.82
100-16002 REIMBURSEABLE A/P PA… 2,009.30
100-1600-300-52008 Postage 25.00
100-1600-300-52015 Vehicle Fuel 428.97
100-1600-300-57011 Lease Payments 295.21
100-1600-310-52003 Supplies 840.79
100-1600-310-53003 Repairs and Maintenance 217.72
100-1600-310-55001 Utilities -11.02
100-1600-310-57057 Pest Management 259.00
100-1600-320-52003 Supplies 1,227.43
100-1600-320-53003 Repairs and Maintenance 362.67
100-1600-320-55001 Utilities 24.10
100-1600-330-52003 Supplies 356.15
100-1600-330-53003 Repairs and Maintenance 918.98
100-1600-330-55001 Utilities 18.61
100-1600-330-55002 Water and Sewer Charges 336.41
100-1600-330-57057 Pest Management 400.00
100-1600-340-53003 Repairs and Maintenance 1,649.54
100-1600-340-55001 Utilities -24.59
100-1600-340-57029 Village Planter Maint. 3,500.00
100-1600-400-57005 Custodial-Restrooms 18,328.00
100-1600-400-57018 Sidewalk Cleaning 1,172.09
100-1600-600-52003 Supplies 300.82
100-1600-600-52008 Postage 25.00
100-1600-600-52015 Vehicle Fuel 23.15
100-1600-600-53008 Vehicle Repairs & Maint. 575.38
100-1600-600-57011 Lease Payments 86.83
100-1600-600-57016 Professional Services 15,964.00
100-1600-605-52003 Supplies 19.40
100-1600-605-52008 Postage 25.00
100-1600-605-53008 Vehicle Repairs & Maint. 237.17
100-1600-605-57011 Lease Payments 163.23
100-1600-610-32004 Veteran's Bldg Rental 200.00
100-1600-610-52003 Supplies 336.95
100-1600-610-53003 Repairs and Maintenance 692.70
100-1600-610-55001 Utilities 1,299.74
100-1600-610-57057 Pest Management 300.00
100-1600-620-52003 Supplies 51.25
100-1600-620-53003 Repairs and Maintenance 660.38
100-1600-620-55001 Utilities 611.73
100-1600-630-52003 Supplies 123.38
100-1600-630-55001 Utilities 312.69
100-1600-650-55001 Utilities 111.49
100-1600-670-52003 Supplies 1,927.27
100-1600-670-55001 Utilities 472.90
100-1600-680-52003 Supplies 1,531.56
100-1600-680-53003 Repairs and Maintenance 223.79
100-1600-680-55001 Utilities 438.77
100-1600-690-52003 Supplies 536.25
100-1600-690-52015 Vehicle Fuel 848.63
100-1600-690-53003 Repairs and Maintenance 226,872.91
100-1600-690-53007 Highway Entrance Signs -50.71
71 Expense Approval Report Payment Dates: 4/1/2023 - 4/30/2023 5/1/2023 10:46:58 AM Page 11 of 12
Account Summary
Account Number Account Name Payment Amount
100-1600-690-55006 Street Light Power 5,113.39
100-1600-690-57011 Lease Payments 329.94
100-1600-700-52003 Supplies 9.70
100-1600-700-57011 Lease Payments 69.46
100-1600-710-55001 Utilities 5,104.64
100-1600-720-52003 Supplies 9.70
100-1600-720-57011 Lease Payments 118.09
100-1600-720-57016 Professional Services - S… 14,465.08 100-1600-720-57022 Street Sweeping 1,875.35
100-1600-720-57028 Underground Alert 49.95
100-20020 Due to CA Bldg Stnds Co… 111.00
100-20024 Due to SMIP 317.37
100-20026 Due to Div St Architect 97.60
100-20036 Due to A/R Customer-Civic… 60.00
100-20037 Business Card Payable 9,723.51
100-23005 Alcohol/Liability Deposit 753.00
205-3500-804-53005 Open Space/Landscape Mt 7,167.00
205-3500-804-55001 Utilities 990.97
300-1600-600-70105 Projects -GEN FUND 52,788.49
300-2500-803-70105 Projects -MEASURE A 21,057.51
500-5100-105-51004 Other Post Emp Benefits -… 4,468.09
500-5100-105-51005 Retiree Medical/Dental/Li… 521.71
500-5100-501-51010 Employee Screening 55.00
500-5100-501-52002 Membership Dues 487.00
500-5100-501-52003 Supplies 3,141.12
500-5100-501-52008 Postage 62.50
500-5100-501-52015 Vehicle Fuel 1,194.58
500-5100-501-53003 Repairs and Maintenance 4,154.60
500-5100-501-53008 Vehicle Repairs & Maint. 855.72
500-5100-501-55005 Power for Pumping 10,339.32
500-5100-501-55010 Purchased Water 4,595.81
500-5100-501-57010 Lab Fees 1,973.00
500-5100-501-57011 Lease Payments 496.65
500-5100-501-57012 Legal Fees 11,858.40
500-5100-501-57016 Professional Services 157.66
500-5100-501-57024 Studies 645.00
500-5100-501-57028 Underground Alert 49.95
500-5100-501-57030 Water Meter Replacement 1,734.56
500-5100-501-57064 IT Expenses - Water Fund 1,621.89
500-5100-501-63008 Valve & FH Replacment P… 19,916.08
500-5100-501-70851 SCADA Upgrades 1,320.00
500-5100-501-70852 River Well Development 6,550.00
500-5100-501-70938 Water Conservation Progr… 6,000.00
501-5200-105-51004 Other Post Emp Benefits -… 4,468.09
501-5200-105-51005 Retiree Medical/Dental/Li… 521.59
501-5200-502-52015 Vehicle Fuel 318.73
501-5200-502-53003 Repairs and Maintenance 14,284.27
501-5200-502-53008 Vehicle Repairs & Maint. 5.38
501-5200-502-55001 Utilities 294.91
501-5200-502-57011 Lease Payments 222.28
501-5200-502-57028 Underground Alert 51.46
501-5200-502-57064 IT Expenses - Sewer 564.69
501-5300-105-51004 Other Post Emp Benefits -… 4,468.09
501-5300-105-51005 Retiree Medical/Dental/Li… 522.59
501-5300-503-52003 Supplies 168.78
501-5300-503-52008 Postage 62.50
501-5300-503-52009 Small Equipment 99.60
501-5300-503-52010 Chemicals 1,656.14
72 Expense Approval Report Payment Dates: 4/1/2023 - 4/30/2023 5/1/2023 10:46:58 AM Page 12 of 12
Account Summary
Account Number Account Name Payment Amount
501-5300-503-52015 Vehicle Fuel 893.28
501-5300-503-53003 Repairs and Maintenance 4,136.07
501-5300-503-53008 Vehicle Repairs & Maint. 58.68
501-5300-503-55001 Utilities 15,322.44
501-5300-503-57010 Lab Fees 1,653.00
501-5300-503-57011 Lease Payments 461.92
501-5300-503-57020 Sludge Disposal 1,647.58
501-5300-503-57064 IT Expenses - WWTP 1,974.46
502-5000-850-35021 Fare Box Revenue -4,505.11
502-5000-850-52015 Vehicle Fuel 9,572.76
502-5000-850-55003 Communications 105.00
502-5000-850-56003 Wine Country Express 1,666.66
502-5000-850-56010 Transit Contract 63,160.41
502-5000-850-57001 Marketing & Advertising 468.75
502-5000-850-57016 Professional Services 9,120.28
700-1400-400-59016 SYVTBID Payments 34,903.68
700-1400-400-61003 City Admin Fee 712.32
803-5100-501-70105 Projects -WATER 74,808.63
804-5200-502-70105 Projects -SEWER 11,452.14
804-5300-503-70105 Projects -WASTEWATER 14,388.00
Grand Total: 1,219,127.09
Project Account Summary
Project Account Key Payment Amount
**None** 1,192,717.78
City 524.42
Dist 25,884.89
Grand Total: 1,219,127.09
73 CITY COUNCIL STAFF REPORT
Agenda Item: 4.c
Meeting Date: May 8, 2023
SUBJECT: Adopt Resolution No. 23-1216, a Resolution of the City Council of the City of Solvang, California Authorizing Signatories to City Bank Accounts with Montecito Bank & Trust
PREPARED BY: Wendy Berry, Administrative Services Director DISCUSSION:

At the October 10, 2022 regular City Council Meeting, Council adopted Resolution 22-1196 authorizing Bradley Vidro, Interim City Manager, Charlie Urhig, Mayor and Mark Infanti, Mayor pro tem to be added as signatories to the City’s bank accounts with Montecito Bank and Trust.

Montecito Bank & Trust requested specific designation of individuals with authorized access to the City’s bank accounts with their institution. As such, in accordance with existing City policy, granting such authority to the City Manager, Mayor, and Mayor pro tem.

With the hiring of Randy Murphy as City Manager and the retirement of Mayor Charlie Urhig on 12/12/2022, staff recommends that the Council adopt a new resolution approving the addition of City Manager Randy Murphy, Mayor Mark Infanti and Mayor pro tem Elizabeth Orona as authorized signatories to the City’s accounts ending in XXXXX6832 and XXXXX3849, and the removal of Brad Vidro, Interim City Manager and Mayor Charlie Uhrig as an authorized signatory to those accounts.

ALTERNATIVES:

No alternative
FISCAL IMPACT:

No Fiscal Impact
ATTACHMENTS:

A. Resolution 23-1216
74 R 23-1216 Bank Account Signatories
RESOLUTION NO. 23-1216

A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF SOLVANG, CALIFORNIA

AUTHORIZING SIGNATORIES TO CITY BANK ACCOUNTS WITH

MONTECITO BANK & TRUST
WHEREAS, by separate action of the City Council, the City Council has appointed Randy Murphy to the position of City Manager for the City; and WHEREAS, the City maintains bank accounts with Montecito Bank & Trust ending in XXXXX6832 and XXXXX3849; and
WHEREAS, the City’s existing check authorization policy designates the Mayor,Mayor Pro Tem and City Manager as authorized signatories to the City’s bank accounts; and WHEREAS, Montecito Bank & Trust has requested that the City provide explicit authorization to named individuals for access to the bank accounts listed above.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SOLVANG DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The Recitals set forth above are true and correct and are adopted in support of the Council’s action herein.

SECTION 2. The City Council hereby authorizes the following individuals to be signatories for the City’s accounts with Montecito Bank & Trust ending in XXXXX6832 and XXXXX3849: Mark Infanti, Mayor, Elizabeth Orona Mayor Pro Tem, Randy Murphy, City Manager.

SECTION 3. The City Council hereby directs removal of Brad Vidro and Charlie Uhrig as an authorized signatory to the bank accounts set forth in Section 2.

SECTION 4. This Resolution is effective immediately upon adoption.

SECTION 5. The City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions.

PASSED, APPROVED, AND ADOPTED on this 8th day of May, 2023.

APPROVED AS TO FORM:
______________________________
Dave Fleishman, City Attorney
_____________________________
Mark Infanti, Mayor
ATTEST:
______________________________
Annamarie Porter, City Clerk
75 R 23-1216 Bank Account Signatories

STATE OF CALIFORNIA )
COUNTY OF SANTA BARBARA )ss

CITY OF SOLVANG )
I, Annamarie Porter, City Clerk of the City of Solvang, California do hereby certify t hat Resolution No. 23-1216 was passed and adopted by the City Council of the City of Solvang at a regular meeting of said City Council held on the 8th day of May 2023, and thereafter signed and approved by the Mayor and attested by the City Clerk, and that said resolution was adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Annamarie Porter, City Clerk
76 CITY COUNCIL STAFF REPORT
AGENDA ITEM 4.d
Meeting Date: May 8, 2023
SUBJECT: Approve Amendment 5 to the Agreement with Mintier Harnish LP to complete the General Plan Update process and include analysis of a conceptual development of the 5.5-acre property at the northwest corner of Alamo Pintado and Old Mission Drive known as Site C, for the additional amount not to exceed $164,102.49 and to extend the term to June 30, 2024, and Authorize the Mayor to execute on behalf of the City.

PREPARED BY: Rodger A. Olds – Public Works Director/City Engineer DISCUSSION:

The General Plan is a vision for how the City of Solvang will grow, reflecting community priorities and values while shaping the future – a long-term framework for future growth and development. The General Plan also contains the goals and policies upon which the City Council and Planning Commission will base their land use decisions. There are nine mandatory elements: Land Use, Circulation, Housing, Conservation, Open Space, Noise, Safety, Environmental Justice, and Air Quality.

Solvang has chosen to include two optional elements: Community Design and Economic Development.

Over the last two years, Mintier Harnish has been working with the City of Solvang to update all the elements of the City of Solvang General Plan. The original contract with Mintier Harnish was approved on November 16, 2020 in the amount of $598,602.00. Since then, there have been four amendments to the contract. These contract amendments have totaled an additional $120,995 to the original contract. These amendments are as follows:

ITEM DATE DECRIPTION AMOUNT
Original Contract Nov. 16, 2020 General Plan Update $ 598,602.00 Amendment 1 May, 24, 2021 Added scope to include GPAC and Spanish Translation $ 23,800.00
Amendment 2 July 12, 2021 Added Housing Element to Scope $ 74,960.00 Amendment 3 July 27, 2022 Time Extension to June 30, 2023 $ 0.00 Amendment 4 Nov. 16, 2022 Added scope to analyze “Old Lumber Yard Property” Development $ 22,235.00
Total Current Contract Amount $ 719,597.00
The Proposed Amendment 5 will extend the contract until June 30, 2024 and increase the contract by $164,102.49. This amount is broken down as follows, and discussed below:

CONTRACT ITEM AMOUNT
Held Charges $ 27,572.50
Policy Document Edits $ 8,500.00
Additional Environmental Requirements $ 35,865.00
Additional Housing Element Costs $ 58,380.00
Project Management & Expenses $ 23,600.00
Additional EIR Analysis – Site C $ 24,532.00
Contingency $ 10,000.00
Contract Cost Savings ($ 24,347.01)
Total Proposed Amendment 5 $ 164,102.49
77 Held Charges
There has been on-going work for the past year and a half that was either in excess of the original agreed upon work or was additional work requested by staff. Some examples of this work were the attendance of consultant staff at GPAC meetings, additional GPAC and public meetings,

Previous staff had agreed to track these charges and work these charges into a future change order to the contract. Mintier Harnish has provided a narrative description and breakdown of these additional charges. While the current project team is unable to absolutely confirm all of these additional work items, the documentation provided appears to be consistent with the work to date. Mintier Harnish has reduced some of “held charges” based on internal inefficiencies that were not caused by requested additional work by the City; however, they are requesting payment for the balance of the remainder charges in the amount of $27,572.50.

Policy Document Edits
Mintier Harnish is asking for an additional $8,500.00 to complete the most recent round of edits from City staff, GPAC, Planning Commission, and City Council. The original scope allowed for one round of edits based on City staff comments and one round of edits based on GPAC comments.

Additional Environmental Requirements
Due to City Staff limitations, the environmental sub-consultant Rincon who is working for Mintier Harnish has been asked to coordinate the tribal outreach as part of the EIR as required by SB18 and AB 52. Some larger organizations perform this task with city planning staff, which is why this item is out of the original scope. The requested amount for this additional work is $32,865.00. Staff feels that this proposed amount is conservative and if approved to be added into the contract, will be monitored closely in an effort to control costs. Staff has requested the environmental consultant to attend the GPAC meetings to address the draft review of the EIR and other concerns. The anticipated cost for this attendance is $3,000.00.

Additional Housing Element Costs
The effort to complete the Housing Element of the general plan was greater than anticipated. In additional to multiple changes to the development of the document mid-process by previous staff, and a full staff change to the project team during the final effort to this element, there was a robust public involvement which required a greater than anticipated effort to respond to the comments while simultaneously bringing the new project team and public commissions up to speed on the current status of the process and document. The Housing Element was submitted to HCD before February 15th as planned, however the current budget in the contract for the Housing Element has been exhausted. Staff asked Mintier Harnish to provide a conservative estimate to complete the Housing Element based on the level of scrutiny that has been seen recently from HCD by other jurisdictions as well as the anticipated effort to address local public comments and include the various City review committees. The proposed budget received by Mintier Harnish is $58,380.00. Similar to the additional environmental scope, staff feels that this is a worst-case number, and will work to control these costs as much as possible moving forward.

Project Management
Other additional costs proposed such as Project management for the next 12 months due to the project schedule being extended. The estimated rate of $1,500 per month for a total of $18,000 for the next 12 months is based on the past level of work on the General Plan Update. Mintier Harnish is also requesting an additional $5,600 to cover potential travel expenses in order to cover to cost to attend future meetings in person. These meetings could be the GPAC, Planning Commission, City Council, or other public workshop type meeting should they be necessary. Since the new project team has begun to manage the project, we have limited the consultant attendance to virtual attendance in an effort to reduce costs to the project. This is anticipated to continue however the inclusion of this additional budgetary amount will allow in-person meeting should they become necessary. 78 Additional EIR Analysis – Site C
The owner of Site C, the 5.5-acre property located at the northwest corner of Alamo Pintado Road and Old Mission Drive has contacted the City and ask for a preliminary site plan for the development o the property to be included in the EIR. Staff received a proposal for this additional work from Mintier Harnish in the amount of $24,532.00. The cost for this additional work will be borne by the owner of the property. Staff will issue a notice to proceed for this additional work once the funds to cover this additional work have been received by the City,
Contract Cost Savings.

There is available budget remaining in the contract that is anticipated to remain unutilized as the work scope item has been completed. This includes the estimated budget for the initial public outreach and plan development as well as the Spanish translation task, which was added as part of Amendment 1.

The total available contract cost savings amount to $24,347.01.

Contingency
Staff has requested to add a contingency to the approved contract total to allow for additional work or other unanticipated items while out of the project scope but would be necessary to compete the project.

Therefor a contingency of $10,000 has been added to the proposed contract amendment.

ALTERNATIVES:

Council could choose to not approve all or part of Contract Amendment 5. If the Council decides to not approve Contract Amendment 5, there would likely be a delay in completing the General Plan Update.

FISCAL IMPACT:

The fiscal impact would be the encumbrance of an additional $139,570.49 from the General fund for the General Plan Update Contract and allow for the expenditure in the amount of an additional $24,532.00 to be deposited with the City by a private developer.

ATTACHMENTS:

A- Mintier Harnish Contract Amendment 5
79 AMENDMENT NO. 5

TO THE PROFESSIONAL SERVICES AGREEMENT WITH MINTIER HARNISH, LP THIS FIFTH AMENDMENT, is made and entered into this 8th day of May, 2023, between the CITY OF SOLVANG, a municipal corporation and charter City, hereinafter referred to as “City” and MINTIER HARNISH, LP, a California Limited Partnership, hereinafter referred to as “Consultant”. In consideration of the mutual covenants and conditions set forth in the original Agreement dated November 16, 2020; Amendment 1 to the Agreement dated May 24, 2021; Amendment 2 to the Agreement dated July 12, 2021, Amendment 3 dated July 27, 2022, and Amendment 4 dated November 14th 2022; the parties agree to the additional scope of services and fees not to exceed $164,102.49, Exhibit “A” attached hereto and incorporated herein and to extend the term to June 30, 2024.

All remaining portions of the original Agreement and prior amendments shall remain in full force and effect.

CITY OF SOLVANG MINTIER HARNISH, LP

Mark Infanti, Mayor Jim Harnish, M-H LLC, General Partner Date: Date:

APPROVED AS TO FORM:

Dave Fleishman, City Attorney
80 Exhibit A

SCOPE OF WORK
AND

FEE SCHEDULE
Additional work to the contract as detailed below:

CONTRACT ITEM AMOUNT
Held Charges $ 27,572.50
Policy Document Edits $ 8,500.00
Additional Environmental Requirements $ 35,865.00
Additional Housing Element Costs $ 58,380.00
Project Management & Expenses $ 23,600.00
Additional EIR Analysis – Site C $ 24,532.00
Contingency $ 10,000.00
Contract Cost Savings ($ 24,347.01)
Total Amendment 5 $ 164,102.49
Extend the term of the contract to June 30, 2024.
81 CITY COUNCIL STAFF REPORT
AGENDA ITEM 6.b
Meeting Date: May 8, 2023
SUBJECT: Discussion and possible action to receive Planning Commissioner Rodriguez’s resignation and provide direction to Staff regarding Councilmember Brown’s appointment to the Planning Commission PREPARED BY: Sophia Checa, Planning Manager
DISCUSSION:

Planning Commissioner Justin Rodriguez resigned from his position on April 19, 2023. He was appointed by Councilmember Brown at the January 23, 2023 City Council meeting.

Pursuant to Section 2-1-2(C) of the Solvang Municipal Code, “Vacancies shall be filled in the same manner as set forth in subsection A of this section by appointment by the city council member making the original appointment for the unexpired portion of the term.” Subsection A states, “Each city council member shall appoint one planning commissioner, subject to the ratification of the city council.” Planning Commissioners serve two-year terms, ending December 31, pursuant to Section 2-1-2(A) of the Solvang Municipal Code. The term for this position ends December 31, 2024, meaning whoever fills the seat will serve through December 31, 2024. To serve on the Planning Commission, members must be legal residents within the city at the time of their appointment and during their tenure in office. pursuant to Section 2-1-2(B) of the Solvang Municipal Code City Council direction is needed regarding the process for filling the vacancy. The process can be (a) selecting the new Planning Commissioner from the people who applied to join the Planning Commission in January or (b) opening the application for additional applicants:
(a) Eight people applied to be appointed to the Planning Commission in January. Three were not appointed: Denise El Amin, Scott Gold, and Jennifer Dryden Hess. All three are interested in serving on the Planning Commission. Currently, Denise El Amin and Scott Gold do not fill a committee seat. Jennifer Dryden Hess serves on the Design Review Committee (DRC) and would vacate her seat should she be selected for the Planning Commission vacancy. (b) Staff would open the same process utilized for nominations in January. Applications would be open through Friday, June 9th. We’d do outreach such as posting on Facebook and the website and make announcements at the City Council, DRC, and Planning Commission Meetings.

Applications will be brought back to the City Council at their meeting on June 26th, which would allow the vacancy to be filled for the July 3rd Planning Commission Meeting. Staff recommends including the three applicants received from January rather than requiring them to fill out the application again. Applicants can choose to fill out the application again.

ALTERNATIVES:

N/A
FISCAL IMPACT:

There is no fiscal impact.

ATTACHMENTS:

A – Commissioner Rodriguez’s Resignation
B – Solvang Municipal Code Section 2-1-2
C – Previous Applicants
82 Allow sender | Block sender
From: Justin Rodriguez
To: Annamarie Porter
Subject: Stepping Down
Date: Wednesday, April 19, 2023 6:34:55 AM
Caution! This message was sent from outside your organization.

Annemarie,
I will be stepping down from my position on the planning commission effective immediately so will not be attending the May meeting. Please let me know what else is needed from me and I will be glad to help.

Thank you,
Justin Rodriguez
83 




 


 
   






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Attachment B
84 �� --�-__ ,__

CITY OF SOLVANG, CALIFORNIA
Boards, Commissions & Committees Application

DESIGN REVIEW COMMITTEE, TOURISM ADVISORY COMMITTEE,

PLANNING COMMISSION
2-Year Term to December 2024 SOLVANG City Clerk's Office 1644 Oak Street, Solvang, CA 93463
PH (805) 688-5575 x206
Email: [email protected]
Interested parties must submit app/ir:alion to the City Clerk's office by 5:00 p.m. Friday, January 12. 2023 Applying for (specific advisory Body) _T_A_C_,_P_C_, _D_R_C __________ _ Applicant's Name Denise El Amin
E-mail: Years Lived in Solvang,_,_: ________ _
. retired n/ a Present Occupation,.,_: __________ Name of Firm�: ___________ _ Previous service on any Commission/Board/Council? �Yes __ No Board/NAACP Elecutive Board If Yes, which C/8/C? --------------- When? 2020-present Are you available to attend evening meetings?
Are you able to Attend Day Meetings?
X
X
Yes __ No
Yes __ No
6:00am.

Earliest Hour? __ _
Are you able to attend weekend community meetings or events? X Yes __ No Do you presently contract any services or are you otherwise employed by the City? __ Yes x_No If so, what is the nature of the contract or employment? _n_/a __________
_
__
_
Professional Experience:

Property Owner - 40 years; property managemenV rental properties - 30 years property owner within the City of Solvang.

Strong interpersonal communication skills. Promote leadership within the committee, basic computer skills, strong work ethic and organizational skills.

Information provided on this form is public information and may be made available to other applir;ants, members of the press, or the general public.

Attachment C
85 Educational Background:

LVN
Civic Activities & Community Involvement
Former board member Solvang Senior Center 2019-2021
Approximately how many City Council or advisory body meetings have you attended in the last 24 months? Please describe the reasons for attendance or topics of Interest? City Council - water rates
Why are you seeking the appointment to a City Council Advisory Body? Committed to improving representation for all Solvang residents.

I hereby ceryfy-that the information c9"!f ined in
tru.e and co rect to the best of my knpwle
1 dge
I. \ \ . ) 1/ - ' I • !
Signature , \
Print Name
\Denise El Amin u
er;�°" •�d •oy =mp,myiog docume,,ts •
� Date: 1/9/2023
Information provided on this form is public information and may be made available to other applicants, members of the press, or the general public.
86 CITY OF SOL VANG, CALIFORNIA
Boards, Commissions & Committees Application
-�
-�--

DESIGN REVIEW COMMITTEE, TOURISM ADVISORY COMMITTEE,

PLANNING COMMISSION
2-Year Term to December 2024 SOLVANG City Clerk's Office 1644 Oak Street, Solvang, CA 93463
PH (805) 688-5575 x206
Email: [email protected]
Interested parties must submit application to the City Clerk's office by 5:00 p.m. Friday, January 12, 2023 Applying for (specific advisory Body) Planning Commission Applicant's Name Scott Gold
E-mail: Years Lived in Solvang.:._: _5 _______ _
P t O t. Hospitality Executive Hotel Corque and Hadsten House resen ccupa ion ..:...: _________ Name of Firm ..:...: __________ _ Previous service on any Commission/Board/Council? X Yes __ No lfy h. h C/8/C? Planning Commission and B.A.R. When? Present es, w 1c Are you available to attend evening meetings?
Are you able to Attend Day Meetings?
X
X
Yes __ No Earliest Hour? --Spm
__ Yes __ No
Are you able to attend weekend community meetings or events? X -- Yes --No Do you presently contract any services or are you otherwise employed by the City? _Yes x_No If so, what is the nature of the contract or employment? _n_/_a ___________ _ _
Professional Experience:
20 years of hospitality leadership. Managing hotels, resorts, spas and luxury residences. Leading teams in Sales, design construction and guest service. Experience in different cities Solvang, Las Vegas, L.A., and Honolulu to name a few
Information provided on this form is public information and may be made available to other applicants, members of the press, or the general public.
87 15
Educational Background:
4 year Bachelor of Science in Hospitality and Tourism - tlniversity of Nevada, Las Vegas Civic Activities & Community Involvement:

Board member of the Solvang Chamber of Commerce for past 4 years.

Volunteer SYV Youth Soccer League 2021-2022
Planning Commission
Board of Architectural Review
Approximately how many City Council or advisory body meetings have you attended in the last 24 months? Please describe the reasons for attendance or topics of Interest? 20+ meetings either in person or via zoom. Its important to stay in touch with current events in the city. Not only as a PC Commissioner but a a concerned local, community member and business person.

Why are you seeking the appointment to a City Council Advisory Body? As a neighborhood local, business person and concerned citizen, I would like a new term to continue to contribute back to my beautiful city and keep it as wonderful and special as it is today. Having a voice in the community is a special responsibility that would be an honor to continue.

I hereby certify that the information contained in this application and any accompanying documents is true and correct to the best of my knowledge.

Signature__ . __::�;.___::� -�---;:__--r----,...-----Date: 12/12/23 Print Name Scott Gold 'Seo,/6 Gdr=P
Information provided on this form is public information and may be made available to other applicants, members of the press, or the general public.
88 16
-�� ---

CITY OF SOLVANG, CALIFORNIA
Boards, Commissions & Committees Application

DESIGN REVIEW COMMITTEE, TOURISM ADVISORY COMMITTEE,

PLANNING COMMISSION
2-Year Term to December 2024 SOLVANG City Clerk's Office 1644 Oak Street, Solvang, CA 93463
PH (805) 688-5575 x206
Email: [email protected]
Interested parties must submit application to the City Clerk's office by 5:00 p.m. Friday, January 12, 2023 Applying for(specific advisory Body) Planning Commission Applicant's Name Jennifer Dryden Hess
'--______ District#�
E-mail: ears Lived in Solvang,._: _3_._5 _______ _
Present Occupation: Sr Vice President Northern Trust - Real Estate/Workplace Name of Firm,._: ____________ _
Previous service on any Commission/Board/Council? _X __ Yes ___ No If Yes, which C/B/C? DRC; Branding & Design Committee Wh ? Since Sept. 2020 en . ________ _
Are you available to attend evening meetings? __X _ Yes ___ No Earliest Hour? 3pm Are you able to Attend Day Meetings? ___ Yes _X __ No
Are you able to attend weekend community meetings or events? __ Yes _X __ No Do you presently contract any services or are you otherwise employed by the City? __ Yes __ No If so, what is the nature of the contract or employment? _N_O __ N_E ____________ _ Professional Experience:
30+ years as a corporate real estate professional with experience in strategy, demographics analysis, lease and acquisitions/ dispositions negotiations, site selection, design, project management expertise and facility operations oversight. Demand analysis and long range strategic planning for dynamic and complex portfolios, including NT for 21+ yrs and The Walt Disney Co for 10yrs prior, recently awarded Corp Real Estate Executive of the Year for the Southern California Chapter of CoreNet Global. the industry's leading professional asscoation in November 2022. lnfonnation provided on this form is public information and may be made available to other applicants, members of the press, or the general public.
89 Educational Background:

Masters of Business Administration, UCLA, Anderson School B.S. - Sociology, UCLA; Interior & Environmental Design Coursework, UCLA Extension Architecture, Art/ArtHistory, French, University of Paris, Sorbonne Civic Activities & Community Involvement:

Design Review Committee member since Feb 2021; GPAC member since May 2021 Branding and Design Committee member since Sept. 2020
Numerous special interest groups & affiliations valley wide Approximately how many City Council or advisory body meetings have you attended in the last 24 months? Please describe the reasons for attendance or topics of Interest? see above
Why are you seeking the appointment to a City Council Advisory Body? As a member of the DRC, GPAC and BOC, I have hoped to contribute positively to the preservation of the Danish and Northern European architectural style that makes Solvang unique. If needed, alternatively I would like to serve on the Planning Commission to further improve any future new developments/redevelopment being considered.

I hereby certify that the information contained in this application and any accompanying documents is true and correct to the best of my knowledge.

Signature 'Bf�
Print Name Jennifer Dryden Hess
Date: 12/30/2022
Information provided on this form is public information and may be made available to other applicants, members of the press, or the general public.
90 CITY COUNCIL STAFF REPORT
AGENDA ITEM 6.b
Meeting Date: May 8, 2023
SUBJECT: Discussion and possible action to Adopt Resolution No. 23-1217 initiating intention for the Annual Assessment of the Solvang Mesa Landscape & Lighting Maintenance District No. 2004-1 for Fiscal Year 2023-24 PREPARED BY: Rodger A. Olds – Public Works Director/City Engineer DISCUSSION:

The City Council adopted the Tentative Vesting Map for the Skytt Mesa Project on May 27, 2003. Per Condition No. 50 of that 169-lot subdivision, the applicant was required to establish a Landscape and Lighting Maintenance District (LLMD) prior to the recordation of the first phase final map. Solvang Mesa Landscape & Lighting Maintenance District No. 2004-1 was established in November 2004 and must now be evaluated annually for any changes.

The City has retained Francisco & Associates to prepare the annual Engineer’s Report for the Solvang Mesa LLMD. The Engineer’s Report outlines the estimated LLMD operations and maintenance budget for the 169-lot single-family residential subdivision, establishes the boundaries of the District, determines the method for spreading the annual maintenance costs to each single-family residential parcel, and determines the maximum annual assessment that can be levied on each parcel.

The attached Resolution fulfills the first three steps in the annual assessment process.

1. It initiates the Engineer’s Report,

2. approves the Preliminary Engineer’s Report

3. sets the date for the public hearing on the levy of the proposed assessment.

The public hearing will be held on May 22, 2023. After the public hearing the assessments will be set, and the Final Assessor’s Roll will be prepared and filed with the Santa Barbara County Auditor’s Office to be included in the subsequent tax roll. The Final Assessor’s Roll will be included in the Fiscal Year 2023-24 tax roll.

Since the formation of the LLMD in 2004, there have been six years, including last year, in which the assessment remained unchanged, and one year in which the assessment was reduced slightly. During the other years the assessment was increased as necessary based on increases in the cost of services, and to maintain adequate reserves. Last year, staff recommended no increase in the assessed amount for FY 22-23 in light of continued and uncertain rising cost of living. A modest increase of 5-percent in the assessment is recommended for FY 23-24 in order to keep pace with increased costs for services and utilities while keeping the reserves in good financial standing. This increase will result in the annual assessment of $1,360.80 per parcel.

At the close of FY 2022-23 the total reserves for the LLMD are projected to be approximately $400,149.04 and this figure less administrative fees, was used to develop the Preliminary Engineer’s Report. It is estimated that $229,975.20 will be adequate to maintain the lighting, landscaping, and open space areas; however, it is not adequate to cover all potential costs to the LLMD if incidental costs are included. A small reduction in the accumulation of reserves for FY 23-24 is expected. In order to counteract this in future years it is anticipated that the assessment will need to be increased again next year.

The number of single family residential (SFR) parcels included in the Final Maps for Phases 1, 2, 3 and 4 are 38, 46, 39 and 46 respectively. Each of the 169 SFR parcels benefit equally from the landscaping and street lighting improvements, and a portion of the entryway and detention basin improvements.

Therefore, it is proposed that the $229,925.20 in assessment revenue needed to operate, maintain and 91 service the landscaping and lighting improvements be spread equally among the 169 SFR parcels, or $1,360.80 per parcel.

A nominal increase of 5-percent of the annual costs for the maintenance costs was assumed in the preparation of the engineer’s report. Assuming this increase is realized due to increased water rates and required maintenance, a small reduction in the accumulation of reserves for FY 23-24 is expected.

A proposed capital project to install two additional streetlights on Skytt Mesa Drive has been designed by PG&E and is anticipated to be under construction by the end of the summer.

ALTERNATIVES:

The City of Solvang could choose to not increase the assessment for FY 23-24 or increase the assessment for FY 23-24 by a greater amount to cover the full estimated maintenance cost and incidental costs in order to eliminate potential operational costs impacts to the reserve funds for the LLMD.

FISCAL IMPACT:

There is no fiscal impact to the City. The Solvang (Skytt) Mesa LLMD will fund the annual operation and maintenance of the landscaping and lighting improvements, which have now been fully constructed for the Development as outlined in the conditions of approval for the project. The assessment District will be funded through the levy of a special assessment, collected on the Santa Barbara County’s property tax rolls for the 169 lots of the subdivision as outlined in the required Engineer’s Report.

ATTACHMENTS:

1. FY 2023-24 Preliminary Engineer’s Report for LLMD 2004-1

2. Resolution 23-1217
92 Solvang Mesa Landscape & Lighting
Maintenance District No. 2004-1
Fiscal Year 2023-24
Preliminary Engineer’s Report
May 8, 2023
Prepared by
Attachment A
93 SOLVANG MESA LANDSCAPE & LIGHTING FISCAL YEAR 2023-24 MAINTENANCE DISTRICT No. 2004-1 TABLE OF CONTENTS
i

TABLE OF CONTENTS
Page No.

City Directory....................................................................................................................ii Signatures .......................................................................................................................iii Section I – Introduction.................................................................................................... 1 Section II – Engineer’s Report......................................................................................... 2 Part A – Plans and Specifications.............................................................................. 4 Part B – Estimate of Cost........................................................................................... 5 Table 1: Fiscal Year 2023-24 Estimate of Cost ............................................ 6 Part C – Assessment District Diagram....................................................................... 8 Part D – Method of Apportionment of Assessment .................................................. 10 Part E – Property Owner List & Assessment Roll .................................................... 13 Appendix A – Fiscal Year 2023-24 Assessment Roll ................................................... A-1 94 SOLVANG MESA LANDSCAPE & LIGHTING FISCAL YEAR 2023-24 MAINTENANCE DISTRICT No. 2004-1 CITY DIRECTORY
ii

CITY OF SOLVANG

SOLVANG MESA LANDSCAPE & LIGHTING
MAINTENANCE DISTRICT No. 2004-1
FISCAL YEAR 2023-24

CITY COUNCIL MEMBERS AND CITY STAFF
Mark Infanti
Mayor
Elizabeth Orona
Mayor Pro Tem
David Brown
Council Member
Claudia Orona
Council Member
Robert Clarke
Council Member
Brad Vidro, P.E
Interim City Manager
Annamarie Porter
City Clerk
Rodger Olds
Public Works Director
Francisco & Associates
Assessment Engineer
95 SOLVANG MESA LANDSCAPE & LIGHTING FISCAL YEAR 2023-24 MAINTENANCE DISTRICT No. 2004-1 SIGNATURES
iii
ENGINEER’S REPORT

CITY OF SOLVANG

SOLVANG MESA LANDSCAPE & LIGHTING
MAINTENANCE DISTRICT No. 2004-1
FISCAL YEAR 2023-24
The undersigned respectfully submits the enclosed Engineer’s Report as directed by the City Council.

Dated: April 25, 2023
___________________________
Eduardo R. Espinoza, P. E.

R.C.E. No. 83709
I HEREBY CERTIFY that the enclosed Engineer's Report, together with the Assessment Roll and Assessment Diagram thereto attached, was filed with me on the _____ day of , 2023.

Annamarie Porter, City Clerk
City of Solvang
Santa Barbara County, California

By_______________________________
I HEREBY CERTIFY that the enclosed Engineer's Report, together with the Assessment Roll and Assessment Diagram thereto attached, was approved, and confirmed by the Council of the City of Solvang, Santa Barbara County, California, on the day of , 2023.

Annamarie Porter, City Clerk
City of Solvang
Santa Barbara County, California

By________________________________
96 SOLVANG MESA LANDSCAPE & LIGHTING SECTION I
MAINTENANCE DISTRICT No. 2004-1 INTRODUCTION
1 SECTION I

INTRODUCTION
As required by the Landscape & Lighting Act of 1972, this Engineer’s Report describes the improvements which can be constructed, operated, maintained, and serviced by the District, provides an estimate of cost for Fiscal Year 2023-24, lists the maximum assessments that can be levied upon each assessable lot or parcel of land within the District and lists the Fiscal Year 2023-24 assessments that are to be levied upon each assessable lot or parcel of land within the District.

In addition to complying with the provisions of the Landscape & Lighting Act of 1972, the Solvang City Council complied with the provisions of Proposition 218 which was approved by the California voters on November 5, 1996. Proposition 218, entitled “Right to Vote on Taxes Act”, added Articles XIIIC and XIIID to the California Constitution. This Proposition established new procedural requirements for the formation and administration of assessment districts. In order to comply with these requirements, the City of Solvang implemented the following procedures:

1. Every property owner subject to the proposed assessment was mailed a ballot allowing the property owner to vote on whether to form and levy assessments within the District. The ballots were accompanied by a public notice describing the total assessment, the individual property owner’s assessment, the reason for the assessment, and the general basis upon which the assessment was calculated.

2. The Solvang City Council held a Public Hearing on November 8, 2004 to provide an opportunity for any interested person to be heard. After the close of the public input portion of the public hearing, the City Council directed City staff to tabulate the assessment ballots. All the ballots received were in favor of forming the assessment district. The City Council subsequently adopted a resolution forming the assessment district and authorizing the levy of assessments. 97 SOLVANG MESA LANDSCAPE & LIGHTING SECTION II
MAINTENANCE DISTRICT No. 2004-1 ENGINEER’S REPORT
2 SECTION II
ENGINEER’S REPORT PREPARED PURSUANT

TO THE PROVISIONS OF
LANDSCAPING AND LIGHTING ACT OF 1972
SECTION 22500 THROUGH 22679

OF THE CALIFORNIA STREETS AND HIGHWAYS CODE

SOLVANG MESA LANDSCAPE & LIGHTING
MAINTENANCE DISTRICT No. 2004-1
FISCAL YEAR 2023-24
Pursuant to the Landscaping and Lighting Act of 1972 (Part 2 Division 15 of the Streets and Highways Code of the State of California, commencing with Section 22500), and in accordance with the Resolution of Initiation and Intention, being Resolution No. , adopted by the City Council of the City of Solvang on May 8, 2023, I, Eduardo R.

Espinoza, P.E. the duly appointed Engineer of Work, Assessment Engineer for the Solvang Mesa Landscape & Lighting Maintenance District No. 2004-1 (“District”) submit the following Report, consisting of Section I (Introduction), and this, Section II, which consists of five (5) parts as follows:

PART A: PLANS AND SPECIFICATIONS
This part describes the improvements in the District. Plans and specifications for the improvements are as set forth on the list thereof, attached hereto, and are on file in the Office of the City Clerk of the City of Solvang, and are incorporated herein by reference.

PART B: ESTIMATE OF COST
This part contains an estimate of the cost of the proposed improvements for Fiscal Year 2023-24, including incidental costs and expenses in connection therewith. The estimate is as set forth on the lists thereof, attached hereto, and is on file in the Office of the City Clerk of the City of Solvang.

PART C: ASSESSMENT DISTRICT DIAGRAM
This part incorporates a Diagram of the District showing the exterior boundaries of the District, the boundaries of any zones within the District and the lines and dimensions of each lot or parcel of land within the District. This Diagram has been prepared by the Engineer of Work and is on file in the Office of the City Clerk of the City of Solvang. 98 SOLVANG MESA LANDSCAPE & LIGHTING SECTION II
MAINTENANCE DISTRICT No. 2004-1 ENGINEER’S REPORT
3 The lines and dimensions of each lot or parcel within the District are those lines and dimensions shown on the maps of the Santa Barbara County Assessor for the year when this Report was prepared. The Assessor’s maps and records are incorporated by reference herein and made a part of this Report.

PART D: METHOD OF APPORTIONMENT OF ASSESSMENTS
This part describes the method of apportionment of assessments, based upon parcel classification of land within the District in proportion to the estimated special benefits to be received.

PART E: PROPERTY OWNER LIST & ASSESSMENT ROLL
This part contains an assessment of the estimated cost of the improvements on each benefited lot or parcel of land within the District. The Assessment Roll is as set forth on the lists thereof, attached hereto, and is on file in the Office of the City Clerk of the City of Solvang. The Assessment roll is keyed to the records of the Santa Barbara County Assessor, which are incorporated herein by reference.
99 SOLVANG MESA LANDSCAPE & LIGHTING SECTION II
MAINTENANCE DISTRICT No. 2004-1 PART A
4 PART A

PLANS AND SPECIFICATIONS
The landscape improvements which can be constructed, operated, maintained, and serviced by the District generally include, but are not limited to, trees, bushes, plants, turf, irrigation systems including electrical meters, hardscapes, entry features, and appurtenant improvements as required to provide an aesthetically pleasing environment throughout the District. These landscape improvements were constructed as a condition of development and are generally located within the City’s right-of-way, within City easements, and within City open space areas.

The street lighting improvements which can be constructed, operated, maintained, and serviced by the District generally include, but are not limited to, poles, fixtures, bulbs, conduits, pull boxes, equipment, including guys, anchors, posts, pedestals and metering devices, and appurtenant improvements as required to provide safe lighting within the boundaries of the District.

The detention basin improvements that can be constructed, operated, maintained, and serviced by the District generally include graded slopes, fencing, outlet and overflow structures, retaining walls and the detention basin itself.

The plans and specifications for the improvements are on file in the Office of the City Clerk of the City of Solvang.
100

SOLVANG MESA LANDSCAPE & LIGHTING SECTION II
MAINTENANCE DISTRICT No. 2004-1 PART B
5 PART B

ESTIMATE OF COST
The 1972 Act provides that the total cost of construction, operation, maintenance and servicing of landscape and lighting improvements can be recovered by the District.

The costs to construct, operate, maintain, and service the landscape and lighting improvements include, but are not limited to, personnel, electrical energy, utilities such as water, materials, contractual services, and other items necessary for the landscape and lighting improvements to be properly operated, maintained, and serviced to City standards.

Maintenance means the furnishing of services, materials and supplies for the ordinary and usual operations, maintenance and servicing of the landscaping, lighting, and appurtenant improvements, including the repair, removal or replacement of all or part of any of the landscaping, street lighting or appurtenant improvements; including cultivation, irrigation, trimming, spraying, fertilizing and treating for disease or injury; and the removal of trimmings, rubbish, debris and other solid waste.

Servicing means the furnishing of water for the irrigation of the landscaping improvements and the furnishing of electric current or energy for the operation of streetlights, irrigation controllers or other appurtenant improvements.

Below is a summary of the improvements which will be operated, maintained, and serviced by the assessment district.
1) Landscaped parkways throughout the project;
2) Landscaping within the right of way of Chalk Hill Road along the frontage of the project;
3) Landscaping in designated open space areas shown on the vesting tentative map and landscaped parkway;
4) Landscaping in the Caltrans right of way, adjacent to the project; 5) Irrigation systems throughout all maintained landscaped areas; 6) Annual fire abatement of grasses and other vegetation management in unfenced portions of the No Development Zone (individual lot owners shall be responsible for such annual fire abatement and vegetation management within those portions of the No Development Zone enclosed by a fence); 7) Maintenance of slopes of Lots 1-3, 7-9, 14, 93-97 and 158-166, if permitted by property owners;
8) Entrance signage and landscaping;
9) Street lighting, conduits, and appurtenant hardware; and 10)Landscaping within the detention basin at Hans Christian Anderson Park shall be perpetually maintained.
101

SOLVANG MESA LANDSCAPE & LIGHTING SECTION II
MAINTENANCE DISTRICT No. 2004-1 PART B
6 The construction, operation, maintenance, and servicing costs for Fiscal Year 2023-24 are summarized below.

REVENUES
Projected Beginning Fund Balance (07/01/2023) $400,149.04 Anticipated Fiscal Year 2023-24 Assessment Levy $229,975.20 Total Revenues Available $630,124.24

MAINTENANCE COSTS
Water (irrigation) $88,580.00
Backflow Prevention $3,000.00
Irrigation Power (PG&E) $600.00
Street Light Power (PG&E) (24 lights) $3,500.00
Estimated Repairs and Replacement $21,000.00
Special Projects $7,000.00
Detention Basin Maintenance $6,500.00
Open Space/Landscaping Maintenance $92,000.00
Subtotal Maintenance Cost $222,180.00

INCIDENTAL COSTS
Administration (City) $12,000.00
Engineer's Report and Related Documents $5,000.00
County Collection Charges $200.00
Subtotal Incidental Costs $17,200.00

RESERVES
Operating Reserves 1 $119,690.00
Capital Reserves 1 $271,054.24
Projected Ending Fund Balance (06/30/2024) $390,744.24
Total Costs $630,124.24

DISTRICT INFORMATION
Total No. of Proposed Assessable Single Family Parcels 169 Maximum Assessment per Proposed Single Family Parcel 2 $3,259.00 Fiscal Year 2023-24 Collection per Proposed Single Family Parcel $1,360.80 NOTES:
(1) Recommended minimum reserve amount is $332,992 (Operating and Capital). Operating reserves are needed for future fiscal years because the City does not receive assessment revenue from the County until January, therefore it's necessary to have an operating reserve fund to cover 6 months of cashflow from July 1 through December 31 each fiscal year. Therefore, for Fiscal Year 2023-24, $119,690 is needed for operating reserves [($222,180+$17,200) x 0.50 = $119,690].

In addition, Capital reserves are used to replace capital facilities in the event of failure, damage, vandalism or when they reach their useful life expectancy. The estimated cost to replace the capital facilities in Fiscal Year 2023-24 dollars is $853,207. Since it is unlikely that all capital facilities will need to be replaced in the same year it is estimated that at least 25% of the replacement cost, or at minimum $213,302 be budgeted and available for capital reserves. (2) The maximum assessment per parcel may increase 5% each fiscal year.

TABLE NO. 1
FISCAL YEAR 2023-24 ESTIMATE OF COST
SOLVANG MESA LANDSCAPE & LIGHTING MAINTENANCE DISTRICT NO. 2004-1 102

SOLVANG MESA LANDSCAPE & LIGHTING SECTION II
MAINTENANCE DISTRICT No. 2004-1 PART B
7 The 1972 Act requires that a special fund be set up for the revenues and expenditures of the District. Funds raised by the assessments shall be used only for the purpose as stated herein. Any balance remaining on July 1 must be carried over to the next fiscal year unless the funds are being accumulated for future capital improvements and/or operating reserves.
103

SOLVANG MESA LANDSCAPE & LIGHTING SECTION II
MAINTENANCE DISTRICT No. 2004-1 PART C
8 PART C

ASSESSMENT DISTRICT DIAGRAM
The boundaries of the Solvang Mesa Landscape and Lighting Maintenance District No. 2004-1 are shown on the reduced map on the following page. For the particulars of the lines and dimensions for each Assessor Parcel Number, please refer to the Assessor Parcel Maps located at the Santa Barbara County Assessor office for the year in which this Report was prepared.
104

ASSESSMENT DIAGRAM
(SOLVANG MESA LANDSCAPE & LIGHTING
MAINTENANCE DISTRICT NO. 2004-1)

CITY OF SOLVANG, COUNTY OF SANTA BARBARA, STATE OF CALIFORNIA ;: 14

NOT TO SCALE
LEGEND
169 LOT NUMBER

LOT BOUNDARY DISTRICT

BOUNDARY
:J5
19 25
18 28 � ss
17 27
IIJ 28
Ill so 29
"'4o9I42
8/S 1()4 105
! 10:S 106
87 102 107
,o, 108
a, 119 98
gs /U 9/1
124
11S 114
112 116
� 111 118
110 117
711 76
1:Jtl
,s,
77 REFERENCE IS HEREBY MADE TO THE MAPS OF RECORD IN THE

OFFICE OF THE ASSESSOR OF THE COUNTY OF SANTA BARBARA

FOR A DETAILED DESCRIPTION OF THE LINES AND DIMENSIONS OF

ANY PARCEL', SHOWN HEREIN, WHICH MAFS SHALL GOVERN FOR
ALL DETAII.S CONCERNING THE LINES AND DIMENSIONS OF SUCH PARCEL5.
105

SOLVANG MESA LANDSCAPE & LIGHTING SECTION II
MAINTENANCE DISTRICT No. 2004-1 PART D
10 PART D

METHOD OF APPORTIONMENT OF ASSESSMENT

GENERAL
Part 2 of Division 15 of the Streets and Highways Code, the Landscaping and Lighting Act of 1972, permits the establishment of assessment districts by Agencies for the purpose of providing certain public improvements, which include the operation, maintenance and servicing of landscaping and lighting improvements.

Section 22573 of the Landscape and Lighting Act of 1972 requires that maintenance assessments must be levied according to special benefit, rather than according to assessed value. This Section states:
“The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefit to be received by each such lot or parcel from the improvements.

The determination of whether a lot or parcel will benefit from the improvements shall be made pursuant to the Improvement Act of 1911 (Division 7 (commencing with Section 50000)) [of the Streets and Highways Code, State of California].”
In addition, Article XIIID, Section 4(a) of the California Constitution limits the amount of any assessment to the proportional special benefit conferred on the property.

The Act permits the designation of zones of benefit within any individual assessment district if “by reasons or variations in the nature, location, and extent of the improvements, the various areas will receive different degrees of benefit from the improvement” (Sec. 22574). Thus, the 1972 Act requires the levy of a true “assessment” rather than a “special tax”.

Article XIIID provided that publicly owned properties must be assessed unless there is clear and convincing evidence that those properties receive no special benefit from the assessment. Exempted from the assessment would be the areas of public streets, public avenues, public lanes, public roads, public drives, public courts, public alleys, public easements and rights-of-ways, public greenbelts and public parkways, and that portion of public property that is not developed and used for business purposes similar to private commercial, industrial, and institutional activities. 106

SOLVANG MESA LANDSCAPE & LIGHTING SECTION II
MAINTENANCE DISTRICT No. 2004-1 PART D
11 LANDSCAPING/OPEN SPACE BENEFIT DETERMINATION
Trees, landscaping, hardscaping, open space, and appurtenant facilities, if well maintained, provide beautification, shade, and enhancement of the desirability of the properties within the boundaries of the District. In Parkways and Land Values, written by John Nolan and Henry V. Hubbard, it is stated:
"... there is no lack of opinion, based on general principles and experience and common sense, that parkways do in fact add value to property, even though the amount cannot be determined exactly. Indeed, in most cases where public money has been spent for parkways, the assumption has been definitely made that the proposed parkway will show a provable financial profit to the City. It has been believed that the establishment of parkways causes a rise in real estate values throughout the City, or in parts of the City,..."
It should be noted that the definition of "parkways" above may include the roadway as well as the landscaping alongside the roadway. One hundred percent of the benefits resulting from the landscape and open space improvements are a direct and special benefit to the properties within the District. Therefore, there are no general benefits and 100% of the annual cost to operate and maintain the landscape and open space improvements is assessed to the properties within the boundaries of the District.

STREET LIGHTING BENEFIT DETERMINATION
The proper functioning of street lighting is imperative for the welfare and safety of the property owners throughout the District. The annual operation, maintenance and servicing of the District’s street lighting system benefits the properties within the District by providing increased illumination for ingress and egress, safe traveling at night, improved security, and protection of property. One hundred percent of the benefits resulting from the street lighting improvements are a direct and special benefit to the properties within the District. Therefore, there are no general benefits and 100% of the annual cost to operate and maintain the street lighting improvements is assessed to the properties within the boundaries of the District.

GENERAL & SPECIAL BENEFIT
There are no General Benefits associated with street lighting, landscaping, and open space improvements within the Solvang Mesa Landscape & Lighting District. All the street lighting, landscaping and open space improvements directly benefit and are a special benefit to the properties within the Solvang Mesa Landscape & Lighting District. 107

SOLVANG MESA LANDSCAPE & LIGHTING SECTION II
MAINTENANCE DISTRICT No. 2004-1 PART D
12 ASSESSMENT METHODOLOGY
Each single-family residential parcel will benefit equally from the construction, operation, maintenance and servicing of the landscaping and street lighting improvements.

Therefore, the total assessment revenue needed to construct, operate, maintain and service the landscaping and street lighting improvements will be spread equally to each proposed single family residential parcel.

Phase I through IV landscaping and street lighting improvements and the entire development’s (Phase I through IV) entryway and detention basin improvements have been completed and turned over to the City for annual maintenance. Each of the 169 single-family residential parcels located in Phases I thru IV will benefit from the landscaping and street lighting improvements and their pro-rata share of the entryway and detention basin improvements. Therefore, it is proposed that $229,975.20 in assessment revenue is needed from the 169 single-family residential parcels located in the District, or $1,360.80 per parcel to cover these costs. 108

SOLVANG MESA LANDSCAPE & LIGHTING SECTION II
MAINTENANCE DISTRICT No. 2004-1 PART E
13 PART E

PROPERTY OWNER LIST & ASSESSMENT ROLL
Appendix A includes a listing of the Assessor parcels located within the boundaries of the Solvang Mesa Landscape & Lighting Maintenance District No. 2004-1 that will be assessed in Fiscal Year 2023-24. The maximum assessment rate in Fiscal Year 2023- 24 that could be charged is $3,259.00 per single-family residential unit. In each subsequent fiscal year, the maximum annual assessment rate for each single-family residential unit may be increased 5%.

The total proposed assessment for Fiscal Year 2023-24 is $229,975.20. 109

SOLVANG MESA LANDSCAPE & LIGHTING
MAINTENANCE DISTRICT No. 2004-1 APPENDIX A
A-1
FISCAL YEAR 2023-24 ASSESSMENT ROLL
(In Assessor Parcel Number Order)
110
City of Solvang
Solvang Mesa Landscape & Lighting
Maintenance District No. 2004-1

ASSESSMENT ROLL
FISCAL YEAR 2023-24

APPENDIX A
Assessor's
Parcel
Number
Assessment
Amount
137-730-001 $1,360.80
137-730-002 $1,360.80
137-730-003 $1,360.80
137-730-004 $1,360.80
137-730-005 $1,360.80
137-730-006 $1,360.80
137-730-007 $1,360.80
137-730-008 $1,360.80
137-730-009 $1,360.80
137-730-010 $1,360.80
137-730-011 $1,360.80
137-730-012 $1,360.80
137-730-013 $1,360.80
137-730-014 $1,360.80
137-730-015 $1,360.80
137-730-016 $1,360.80
137-730-017 $1,360.80
137-730-018 $1,360.80
137-730-019 $1,360.80
137-730-020 $1,360.80
137-730-021 $1,360.80
137-730-022 $1,360.80
137-730-023 $1,360.80
137-730-024 $1,360.80
137-730-025 $1,360.80
137-730-026 $1,360.80
137-730-027 $1,360.80
137-730-028 $1,360.80
137-730-029 $1,360.80
137-730-030 $1,360.80
137-730-031 $1,360.80
137-730-032 $1,360.80
137-730-033 $1,360.80
137-730-034 $1,360.80
137-730-035 $1,360.80
137-730-036 $1,360.80
137-730-037 $1,360.80
137-730-038 $1,360.80
137-740-001 $1,360.80
137-740-002 $1,360.80
137-740-003 $1,360.80
137-740-004 $1,360.80
137-740-005 $1,360.80
137-740-006 $1,360.80
137-740-007 $1,360.80
137-740-008 $1,360.80
137-740-009 $1,360.80
137-740-010 $1,360.80
137-740-011 $1,360.80
137-740-012 $1,360.80
137-740-013 $1,360.80
137-740-014 $1,360.80
Assessor's
Parcel
Number
Assessment
Amount
137-740-015 $1,360.80
137-740-016 $1,360.80
137-740-017 $1,360.80
137-740-018 $1,360.80
137-740-019 $1,360.80
137-740-020 $1,360.80
137-740-021 $1,360.80
137-740-022 $1,360.80
137-740-023 $1,360.80
137-750-001 $1,360.80
137-750-002 $1,360.80
137-750-003 $1,360.80
137-750-004 $1,360.80
137-750-005 $1,360.80
137-750-006 $1,360.80
137-750-007 $1,360.80
137-750-008 $1,360.80
137-750-009 $1,360.80
137-750-010 $1,360.80
137-750-011 $1,360.80
137-750-012 $1,360.80
137-750-013 $1,360.80
137-750-014 $1,360.80
137-750-015 $1,360.80
137-760-001 $1,360.80
137-760-002 $1,360.80
137-760-003 $1,360.80
137-760-004 $1,360.80
137-760-005 $1,360.80
137-760-006 $1,360.80
137-760-007 $1,360.80
137-760-008 $1,360.80
137-770-001 $1,360.80
137-770-002 $1,360.80
137-770-003 $1,360.80
137-770-004 $1,360.80
137-770-005 $1,360.80
137-770-006 $1,360.80
137-770-007 $1,360.80
137-770-008 $1,360.80
137-770-009 $1,360.80
137-770-010 $1,360.80
137-770-011 $1,360.80
137-770-012 $1,360.80
137-770-013 $1,360.80
137-770-014 $1,360.80
137-770-015 $1,360.80
137-770-016 $1,360.80
137-770-017 $1,360.80
137-770-018 $1,360.80
137-770-019 $1,360.80
137-770-020 $1,360.80
Assessor's
Parcel
Number
Assessment
Amount
137-770-021 $1,360.80
137-770-022 $1,360.80
137-770-023 $1,360.80
137-770-024 $1,360.80
137-780-001 $1,360.80
137-780-002 $1,360.80
137-780-003 $1,360.80
137-780-004 $1,360.80
137-780-005 $1,360.80
137-780-006 $1,360.80
137-780-007 $1,360.80
137-780-008 $1,360.80
137-780-009 $1,360.80
137-780-010 $1,360.80
137-780-011 $1,360.80
137-780-012 $1,360.80
137-780-013 $1,360.80
137-780-014 $1,360.80
137-780-015 $1,360.80
137-800-001 $1,360.80
137-800-002 $1,360.80
137-800-003 $1,360.80
137-800-004 $1,360.80
137-800-005 $1,360.80
137-800-006 $1,360.80
137-800-007 $1,360.80
137-800-008 $1,360.80
137-800-009 $1,360.80
137-800-010 $1,360.80
137-800-011 $1,360.80
137-800-012 $1,360.80
137-800-013 $1,360.80
137-800-014 $1,360.80
137-800-015 $1,360.80
137-800-016 $1,360.80
137-800-017 $1,360.80
137-800-018 $1,360.80
137-800-019 $1,360.80
137-800-020 $1,360.80
137-800-021 $1,360.80
137-800-022 $1,360.80
137-800-023 $1,360.80
137-800-024 $1,360.80
137-800-025 $1,360.80
137-800-026 $1,360.80
137-800-027 $1,360.80
137-800-028 $1,360.80
137-800-029 $1,360.80
137-800-030 $1,360.80
137-800-031 $1,360.80
137-800-032 $1,360.80
137-800-033 $1,360.80
04/27/23 2 A -
The County Auditor only accepts amounts divisable by two, therefore the amount may differ from the approved rate due to rounding. 111
City of Solvang
Solvang Mesa Landscape & Lighting
Maintenance District No. 2004-1

ASSESSMENT ROLL
FISCAL YEAR 2023-24

APPENDIX A
Assessor's
Parcel
Number
Assessment
Amount
137-800-034 $1,360.80
137-800-035 $1,360.80
137-800-036 $1,360.80
137-800-037 $1,360.80
137-800-038 $1,360.80
137-800-039 $1,360.80
137-800-040 $1,360.80
137-800-041 $1,360.80
137-800-042 $1,360.80
137-800-043 $1,360.80
137-800-044 $1,360.80
137-800-045 $1,360.80
137-800-046 $1,360.80
Total Parcels: 169
$229,975.20
Total
Assessment:
04/27/23 3 A -
The County Auditor only accepts amounts divisable by two, therefore the amount may differ from the approved rate due to rounding. 112
Resolution 23-1217 LLMD FY 23-24 Assessment Initiation
RESOLUTION NO. 23-1217

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOLVANG CALIFORNIA INITIATING

INTENTION FOR THE ANNUAL ASSESSMENT OF THE SOLVANG MESA LANDSCAPE & LIGHTING MAINTENANCE DISTRICT NO. 2004-1 FOR FISCAL YEAR 2023-24 WHEREAS, Section 22585 of the California Streets and Highways Code requires the City Council to adopt a resolution generally describing any changes to an existing assessment district pursuant to the Landscaping and Lighting Act of 1972, and
WHEREAS, Section 22585 further requires that the City Council order the preparation of a Preliminary Engineer’s Report for submission to the legislative body.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SOLVANG DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The City of Solvang hereby proposes initiation of the annual assessment for Solvang Mesa Landscape & Lighting Maintenance District No. 2004-1 pursuant to Government Code sections 22500 et seq., commonly known as the “Landscaping and Lighting Act of 1972”.

SECTION 2. The City of Solvang declares Francisco & Associates as the Engineer of Work for the Solvang Mesa Landscape & Lighting Maintenance District No. 2004-1.

SECTION 3. The City of Solvang approves the Preliminary Engineer’s Report, as filed, for Solvang Mesa Landscape & Lighting Maintenance District No. 2004-1.

SECTION 4. The City of Solvang hereby proposes intention to levy and collect assessments for the Solvang Mesa Landscape & Lighting Maintenance District No. 2004-1 for Fiscal Year 2023-24.

SECTION 5. The improvements shall consist of street lighting, landscaping, irrigation systems, storm drain detention basin, and other open space improvements as described in the conditions of approval for the Skytt Mesa subdivision.

SECTION 6.A full and detailed description of the improvements, boundaries of the assessment district and any zone therein, and the proposed assessments upon assessable lots and parcels of land with the district are included in the Preliminary Engineer’s Report on file with the City Clerk.

SECTION 7.The City of Solvang hereby sets a public hearing for 6:30 PM on May 22, 2022, on the levy of the proposed assessment.

SECTION 8. That this Resolution is effective immediately upon adoption.

SECTION 9. That the City Clerk shall certify to the passage and adoption of this Resolution and shall cause a certified copy to be filed in the book of original resolutions.

PASSED, APPROVED AND ADOPTED this 8th day of May, 2023. __________________________________
Mark Infanti, Mayor
APPROVED AS TO FORM: ATTEST:
__________________________________ __________________________________ Dave Fleishman, City Attorney Annamarie Porter, City Clerk Attachment B
113
Resolution 23-1217 LLMD FY 23-24 Assessment Initiation

STATE OF CALIFORNIA )
COUNTY OF SANTA BARBARA )ss

CITY OF SOLVANG )
I, Annamarie Porter, City Clerk of the City of Solvang, California do hereby certify that Resolution No. 23-1217 was passed and adopted by the City Council of the City of Solvang at a regular meeting of said City Council held on the 8th day of May, 2023, and thereafter signed and approved by the Mayor and attested by the City Clerk, and that said resolution was adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Annamarie Porter, City Clerk
114