Minutes 2023-06-12 CC 1
June 12, 2023
Monday
Regular Meeting – 6:30 p.m.
6:30 PM REGULAR MEETING
CALL TO ORDER
Mayor Infanti called the meeting to order at 6:30 p.m. in the City Hall Council Chamber, 1644 Oak Street, Solvang, California.
ROLL CALL
Present: Mayor Mark Infanti, Mayor pro tem Elizabeth Orona, Councilmembers David Brown, Robert Clarke, Claudia Orona
Staff: City Manager Randy Murphy, City Attorney David Fleishman, City Clerk Annamarie Porter, Public Works Director Rodger Olds, Administrative Services Director Wendy Berry
PLEDGE OF ALLEGIANCE
Councilmember Brown led in the Pledge of Allegiance.
PROCLAMATIONS, COMMENDATIONS AND CEREMONIAL ITEMS – None
PRESENTATIONS
a. June 2023 as Pride Month Proclamation
b. Juneteenth Day 2023 Proclamation
1. PUBLIC COMMUNICATIONS – NON-AGENDA AND CONSENT ITEMS Mayor Infanti opened Public Communications on non-agenda and consent items.
The following spoke about the Housing Element of the General Plan Update: Sam Burke, Dan Martin, Karen Waite, Stephen Martin, Lansing Duncan
The following spoke regarding Pride: Kiel Cavelli, Lauren Lasta, Kristen Flickinger.
Lee Rosenberg spoke about security during the Fourth of July Celebration.
David Gay, spoke about pickleball courts at Hans Christian Andersen Park.
There were no other public comments and Mayor Infanti closed this portion of the meeting.
2. CITY MANAGER REPORT AND ADVANCE CALENDAR
City Manager Murphy spoke about attending several local functions and reported receiving a notice from
MINUTES
SOLVANG CITY COUNCIL
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Waste Management about increases to solid waste rates.
3. COUNCIL COMMENTS AND REQUESTS
Councilmember Claudia Orona asked for a discussion item on an upcoming agenda to respond to residents’ concerns regarding the proposed development on Site C.
Councilmember Brown reported receiving communications from residents regarding speeding on Oak Street and requested that Public Works consider implementing traffic calming measures on Oak Street, Alisal and Vyborg.
Mayor pro tem Elizabeth Orona reported that she and the Mayor were invited to participate in a County update of the At Home program addressing homelessness and suggested taking proactive measures with a legal review of the City’s ordinances and codes related to overnight camping, radiuses for “No Trespassing” around utilities and issues related to homelessness.
Councilmember Clarke reported receiving communications from residents regarding the tents being set up around the wastewater plant and asked to place the item on a future agenda for discussion; commented on the increased demand for pickleball and spoke about prioritizing the completion of courts at Hans Christian Andersen Park.
City Council concurred to direct the City Attorney to provide a legal review of the City’s ordinances and codes related to overnight camping, radiuses for “No Trespassing” around utilities and issues related to homelessness.
Mayor Infanti announced that regarding Site C, there will be a hybrid meeting on June 28, 2023, at 5:30 p.m. in Council Chambers, held by Rincon Consultants, EIR Consultants for the Housing Element; announced Music in the Park, hosted by the Chamber of Commerce on June 21, 2023 and spoke about meeting the Danish Ambassador to the United States at a ribbon cutting at the Copenhagen House.
4. CONSENT ITEMS
a. Approve Order of Agenda as Presented
b. Approve May 2023 accounts payable
c. Approve Amendment 4 to the Agreement with ZWorld LLC for annual Geographic Information Systems (GIS) Services for the additional amount not to exceed $37,500, for a new total contract not to exceed $170,000. and extend the term to June 30, 2024; and authorize the Mayor to execute on behalf of the City
d. Receive and file Stiletto Marketing May 2023 Marketing Efforts e. Receive and file Islett Social Media May 2023 Social Media f. Approve Amendment 1 to the agreement with MNS Engineers Inc for Stormwater Program Assistance and implementation for the additional amount not to exceed $112,000 for a new total contract amount not to exceed $218,950, and to extend the term to June 30, 2024; and authorize the Mayor to execute on behalf of the City
g. Approve Amendment 1 to the Agreement with MNS Engineers Inc for Municipal Facilities Master Plan Services to extend the term to June 30, 2024; and authorize the City Manager to execute on behalf of the City
h. Approve Amendment 3 to the Agreement with Moore & Associates Inc for Transit Management Services, for an additional amount of $87,000 for a new total amount not to exceed $825,758, and to extend the term to June 30, 2024; and authorize the Mayor to execute on behalf of the City DocuSign Envelope ID: 8A580B2C-453A-4E08-BDFC-58A12ED6FDF5 Minutes 2023-06-12 CC 3
i. For second reading, Adopt by Title Only Ordinance No. 23-0366 amending Title 11 of the Solvang Municipal Code to conform Solar Energy System permitting requirements to State law and make a determination of exemption under the California Environmental Quality Act (CEQA)
j. Adopt Resolution No. 23-1219 Authorizing the City Manager to execute an FTA 5311 Grant Agreement with Caltrans for Operation Assistance for Public Transit k. Adopt Resolution No. 23-1220 Authorizing the filing of a claim with the Santa Barbara County Association of Governments for allocation of Transportation Development Act Funds for fiscal year 2023-2024
Mayor pro tem Elizabeth Orona noted that the packet has many expense increases that should be monitored closely; reported all her questions were answered by City staff and thanked City staff for the extra work in providing data and real-time results regarding social media and marketing efforts.
Motion by Councilmember Brown, to approve the Consent Calendar, as presented, seconded by Councilmember Clarke, and carried 5-0.
5. PUBLIC HEARINGS
a. Public Hearing to Consider Adoption of Resolution No. 23-1218 Confirming and Levying Assessments for the Solvang Mesa Landscape & Lighting Maintenance District No. 2004-1 for Fiscal Year 2023-24
Public Works Director Olds narrated a PowerPoint presentation with details of the report.
Discussion followed regarding the hearing timeline and the proposed increases.
Mayor Infanti opened the public hearing.
Therese Milliken stated she has been impressed with landscaping contractor Brightview’s responsiveness and service.
There were no other public comments on this item and Mayor Infanti closed the public hearing.
Motion by Councilmember Clarke, to waive further reading of and adopt by title, Resolution No. 23-1218 Confirming and Levying Assessments for the Solvang Mesa Landscape & Lighting Maintenance District No. 2004-1 for Fiscal Year 2023-24, seconded by Mayor pro tem Elizabeth Orona, and carried 5-0. b. Public Hearing to consider Second reading to Adopt by Title Only Ordinance No. 23-0367 Amending Chapter 2 “Fire Protection and Prevention” of Title 10 “Building Regulations” of the Solvang Municipal Code and Adopting by reference “Chapter 15 - Fire Prevention” of the Santa Barbara County Code (Incorporating and Amending the California Fire Code, 2022 Edition, and portions of the 2021 International Fire Code), and Making a Determination of Exemption under The California Environmental Quality Act City Attorney Fleishman reported that due to an oversight, there were resolutions missing from the packet; suggested opening the public hearing, taking comments from the public and continuing the public hearing to June 26, 2023.
Mayor Infanti opened the public hearing.
There were no public comments on this item.
Motion by Mayor Infanti, to continue this public hearing to the City Council meeting of June 26, 2023, DocuSign Envelope ID: 8A580B2C-453A-4E08-BDFC-58A12ED6FDF5 Minutes 2023-06-12 CC 4
seconded by Mayor pro tem Elizabeth Orona, and carried 4-1, with Councilmember Clarke, opposed.
6. DISCUSSION ITEMS
a. Discussion and possible action to approve Ad Hoc Finance Committee recommendations for Human Services Grant Funding and approve midcycle budget modifications for fiscal year 2023-2024
Administrative Services Director Berry presented details of the recommendations for Human Services Grant Funding and the midcycle budget modifications for fiscal year 2023-2024.
Discussion followed regarding an upcoming financial review and adoption, Council’s opportunity to review the Ad Hoc Finance Committee recommendations, the request from Solvang Arts and Music, whether payroll includes a Marketing Manager, proposed new positions, the need to be as conversative as possible, given increased expenses, justification for hiring a Parks and Recreation Director and having staff reconsider salary levels for the Marketing Manager versus Parks and Recreation positions.
Mayor Infanti invited public comment.
Jillian Knight suggested that City Council consider comparing the salaries for specific positions of neighboring cities.
Grant request support:
Bethania: Linda Merzullo, David Wong
Scott Coe – Theaterfest
Therapeutic Riding – Jodie Williams
Solvang Senior Center – Ellen Albertoni
Fruit & Vegetable Rescue – Christine Frankie
People Helping People – Erica Jane Flores
Solvang Chamber of Commerce – Tracy Beard
Santa Ynez Rotary Club - Tammy Westwood
Danish Days Foundation – Ashlee Madrid
There were no other public comments.
Councilmember Brown recused himself, as his wife works for At Home.
Motion by Councilmember Brown, to approve Ad Hoc Finance Committee recommendations for Human Services Grant Funding as amended to include the Solvang Arts and Music grant application to Table 1 at $6,000, seconded by Mayor pro tem Elizabeth Orona, and carried 3-1-1, with Councilmember Clarke, opposed and Councilmember Brown, recused.
Councilmember Claudia Orona requested clarification regarding City and community benefits related to the proposed new positions including a job description for the Parks and Recreation Director position.
Mayor Infanti mentioned a discussion regarding the Marketing Manager position.
Mayor pro tem Elizabeth Orona requested job descriptions for the Parks and Recreation Supervisor and Coordinator positions.
City Manager Murphy offered to provide present and proposed organization charts at the next City Council meeting.
Councilmember Brown asked to include comparable salary ranges within the county and cities of similar sizes and scopes to Solvang.
Brief discussion followed regarding Measure U funds.
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Council directed staff as discussed above.
b. Discussion and possible action to Approve Amendment 3 to the Agreement with Santa Barbara County for Law Enforcement Services in the monthly amount not to exceed $207,292, and to extend the term to September 29, 2023; and authorize the Mayor to execute on behalf of the City
City Attorney Fleishman presented details of the report.
Discussion followed other cities in favor of the extension, language related to the escalator, the City’s ability to request another extension and limited options for law enforcement services.
There were no public comments on this item.
Motion by Councilmember Claudia Orona, to approve Amendment 3 to the Agreement with Santa Barbara County for Law Enforcement Services in the monthly amount not to exceed $207,292, and to extend the term to September 29, 2023; and authorize the Mayor to execute on behalf of the City, seconded by Councilmember Brown, and carried 4-1, with Councilmember Clarke, opposed. c. Discussion and possible action regarding partnering with the Santa Barbara County to conduct voter support polling for levying a countywide tax to supplement library funding City Manager Murphy presented details of the report.
There were no public comments on this item.
Discussion followed regarding benefits to the Solvang Library.
Motion by Mayor pro tem Elizabeth Orona, to partner with the Santa Barbara County to conduct voter support polling for levying a countywide tax to supplement library funding, seconded by Councilmember Claudia Orona, and carried 5-0.
7. AB1234 REPORT OUT AND COUNCIL CLOSING COMMENTS
Mayor Infanti reported on his visit with the Danish Ambassador to the United States including tours and a dinner and announced an upcoming State of the City event on August 9, 2023.
8. ADJOURNMENT
The meeting was adjourned at 9:00 p.m.
Respectfully submitted:
Annamarie Porter, City Clerk
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