Solvang City Council
July 10, 2023

AGENDA

SOLVANG CITY COUNCIL
MONDAY, JULY 10, 2023
5:30 PM SPECIAL CLOSED SESSION
AND
6:30 PM REGULAR MEETING
VIRTUAL & IN COUNCIL CHAMBER, 1644 OAK STREET, SOLVANG, CA 93463 City Council:

Mark Infanti, Mayor
Elizabeth Orona District 4
David Brown District 3
Robert Clarke at-large
Claudia Orona at-large
PARTICIPATING IN THE MEETING -City Council meetings will be in person and conducted by video/teleconferencing through Zoom. Meeting will also be broadcast live on Channel 23 and streamed on the City’s website, Vimeo, and YouTube.
• To join by Zoom, visit https://zoom.us/j/3066529195. If you wish to speak, please use the “raised hand” symbol.
• To join by phone, call (888) 788-0099 and enter Meeting ID: 306 652 9195#. The phone line will be open starting at 6 p.m.
5:30 PM SPECIAL CLOSED SESSION

CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE

1. PUBLIC COMMUNICATIONS ON CLOSED SESSION
This section is intended to provide members of the public with the opportunity to comment on Closed Session Items. This section is limited to 30 minutes. Each speaker will be afforded three minutes and may speak only once.

AGENDA AND SUPPORTING MATERIALS – Available for viewing 8:00a.m.-5:00p.m. at City Hall, 1644 Oak Street, Solvang, and on the City’s website https://www.cityofsolvang.com/agendacenter. Additional writings that are distributed to a majority of the City Council after the posting of the agenda will be made available at City Hall and on the City’s website.

AGENDA POSTING NOTIFICATION - Subscribe to receive email or text message notifications when agendas are posted online through “Notify Me” at: https://www.cityofsolvang.com/List.aspx PUBLIC COMMENT - The public is encouraged to address the City Council in-person, virtually, or in-writing on agenda and non-agenda items. If provided in writing, comments must be submitted to the City Clerk at [email protected] by 5:00 p.m. on the Friday before the meeting to be considered. Your comment will be recorded and distributed appropriately. Comments on agenda items will be heard at the time each item is considered, including non-agenda items. In-person speakers will be invited to make public comments first.

Virtual speakers will follow.

AMERICANS WITH DISABILITIES ACT - If, as a participant of this meeting, you need special assistance the City will attempt to accommodate you in every reasonable manner. Please contact the City Clerk at either (805) 688-5575 x206 or [email protected]. 72- hours’ notice is requested 1 2. RECESS TO CLOSED SESSION
a. CONFERENCE WITH LABOR NEGOTIATION – The closed session is authorized by Gov.

Code 54957.6
AGENCY NEGOTIATOR:

Dave Fleishman, City Attorney
EMPLOYEE ORGANIZATION:

Teamsters Union Local 986
b. CONFERENCE WITH LEGAL COUNSEL—Existing Litigation – The closed session is authorized by Gov Code Section 54956.9(d)(1)
Name of case:

South Coast Property Company 13-B, LP v. City of Solvang; and Does 1 through 25, Case No. 22-cv-00254

RECONVENE TO OPEN SESSION

3. ANNOUNCEMENT OF CLOSED SESSION ACTIONS

4. ADJOURNMENT
6:30 PM REGULAR MEETING

CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE
PROCLAMATIONS, COMMENDATIONS AND CEREMONIAL ITEMS:
a. Esther Jacobsen Bates Day Retirement from Elverhoj Museum Proclamation

PRESENTATIONS

1. PUBLIC COMMUNICATIONS – NON- AGENDA AND CONSENT ITEMS This section is intended to provide members of the public with the opportunity to address the Council on items not on the Agenda and on Consent. This section is limited to 30 minutes. Each speaker will be afforded three minutes and may speak only once. State law does not allow the Council to discuss or take action on issues not on the agenda, except to briefly respond or to ask Staff to follow up on such items.

2. CITY MANAGER REPORT AND ADVANCE CALENDAR
Informational Report

3. COUNCIL COMMENTS AND REQUESTS
Comments and requests from City Council Members. No action will be taken at this meeting.

4. CONSENT ITEMS
Consent is designed for routine; administrative city matters and is approved by roll call vote with one motion.

These items are discussed only on request of council members. Members of the public were afforded an opportunity to speak on Consent items during the Public Communications portion of this agenda. 2 a. Approve Order of Agenda as Presented.
b. Approve City Council Regular Meeting Minutes June 26, 2023……………………………………21 c. Approve June 2023 Warrants ……………………………………………….…………………….….29

5. PUBLIC HEARINGS - None

6. DISCUSSION ITEMS
a. Discussion and possible action to Approve the Agreement with Cannon Corporation for Sewer System Management Plan Updates for the Amount not to Exceed $15,000. for the Term July 10, 2023 - December 31. 2023, and Authorize City Manager to Execute on Behalf of the City……………………………………………………………………………………………….43
b. Discussion and possible direction to Staff regarding City’s anti-camping ordinance to inform possible direction on future amendments to Title 6 (police regulations), Chapter 2 (general offenses), Section 6-2-5 (sleeping in public and private places) of the Solvang Municipal Code........................................................................................................................312

7. AB1234 REPORT OUT AND COUNCIL CLOSING COMMENTS

8. ADJOURNMENT

AFFIDAVIT OF POSTING
I, Annamarie Porter, City Clerk for the City of Solvang, California, DO HEREBY CERTIFY under penalty of perjury under the laws of the State of California, that the foregoing revised notice was posted at the City of Solvang City Hall bulletin board at 1644 Oak Street, Solvang, CA and on the City of Solvang website not less than 72 hours prior to the meeting, per Government Code 54954.2.

Dated this 5th day of July 2023
3 4

BLUE FOLDER ITEM
Blue folder items are additional back up material to administrative reports and/or public comments received after the printing and distribution of the agenda packet for receive and file.

City Council Meeting
July 10, 2023
Item 1
Public Communications – non-agenda

BETHANIA LUTHERAN COMMUNITY NETWORKING FAIR INFORMATION 5 Community Networking Fair
July 29th
An Event to Help People Overcome
Food Insecurity
Hosted by:

Bethania Lutheran Church
603 Atterdag Road, Solvang
No-Cost Dinner served 5:30-6:15 pm
Presentations begin at 6:15 pm
Child care provided
Bethania Tuesday Food Distribution program is working on helping people get empowered to overcome food insecurity with a new event:

Community Networking Fair
This will be our first networking fair bringing together local experts in • Job Recruiting (Chumash Casino and Pipefitters Union) • Finance (Montecito Bank & Trust)
• Social Services (SB County Dept. of Social Services)
• and more
to help people who need to overcome some of the life challenges they face.

We will be sharing a delicious dinner, cooked by Rick Ineman, and educating our guests about different areas which may benefit them.

We could use your help!
Do you speak Spanish? Could you help us set up before the event or clean up after? Are you savvy with computers? Would you like to help us provide child care? Would be able to provide a salad or dessert for our meal? Do you have another talent that would help our neighbors? Let us know we would love to have your assistance.

Linda Marzullo, [email protected], 805-688-5219 Work Dave Wong, [email protected], 408-505-3385
Bethania Lutheran Church, [email protected], 805-688-4637 6 Community Networking Fair
Bethania Tuesday Food Distribution 2.0
July 29, 2023 5:30 PM
1 7
Background
For more than three years (beginning March 2020 with Covid-19 lockdown) Bethania Tuesday Food distribution (BTFD) has been handing out food and supplies. So far we have served over 150,000 individuals. More than 1 ¼ million pounds of food have been distributed to low income food insecure people of Santa Ynez Valley. Besides food from Santa Barbara Food Bank, Veggie Rescue, and local businesses we have also distributed tens of thousands of diapers and incontinence products plus tons of baby formula and supplementary drinks. BTFD is 100% volunteer run and 100% of all funds raised goes towards purchasing items for distribution. We received generous funds from Rotary Clubs, Viking Charities of Solvang, Montecito Bank & Trust, the City of Solvang, the Santa Ynez Valley Jewish Community, various fund raising events (Hike Against Hunger, Empty Bowls, etc.), individual SYV community supporters, and Bethania’s parishioners.Nearly all of BTFD’s clients are repeat customers and face systemic issues causing food insecurity. 2 8
Recent sharp rise in individuals served is not decreasing This is not sustainable!
3 0
200
400
600
800
1000
1200
Bethania Tuesday Food Distribution (weekly)
Individuals New Individuals
9 Serving in Need, Serving in Deed
The goal of Bethania Tuesday Food Distribution 2.0 is empowering people to overcome food insecurity by attacking their systemic issues.We will:• Organize a networking fair connecting recruiters, educators, financial advisors, social workers, and the housing authority with those in need• Present volunteer opportunities for translators (Santa Ynez High School - Advancement via Individual Determination, Jennifer Rasmussen)• Hold fair quarterly• Held off hours to allow all to attend• Provide childcare with Spanish Storytime• Free meal for all who attend• Work with Joan Hartman 4 10
Focusing on 5 areas
• Jobs• Education• Financial assistance• Social service• Housing 5 11
Jobs (Recruiters)
• Chumash? (https://www.chumashcareers.com/, Rebecca) • Hotel organization (https://members.visitsyv.com/about/, Shelby Sim – email sent to his members)
• Google “jobs available in Buellton”, “jobs available in Solvang”, or “jobs available in Santa Ynez”
• Networking Angels will help clients fill out job applications 6 12
Education
• Santa Ynez Valley Center – Jon Hooten, Patricia Prado-Rios (ED of college advancement) (https://www.hancockcollege.edu/syvc/index.php?locale=en) • Union for plumbing, HVAC, Welding and pipefitting (Michael Lopez)• Waiting to hear back from Electrician’s union• Contact English as a Second Language (https://banssb.hancockcollege.edu/ssbprod/pw_sigsched.p_process NESL 7001 - Intro to English A 8/14/23 – 12/2/23 syvc-r2 Community Ed, Melisa Ruiz)• How do you startup a Coop Daycare (https://www.cccd.coop/co-op- info/co-op-types/childcare-co-ops) • Computers and training (5 available at Solvang Library, 6 at Buellton Library) 7 13
Financial Services (advisors)
• Montecito Bank and Trust (Andy Rodriguez)• Santa Barbara General Assistance Programs (https://www.countyofsb.org/2509/General-Assistance-ProgramsSocial Services can help sign up) • Financial assistance for daycare
(https://www.crrsbc.org/child-care-assistance/
)
8 14
Social Services (social workers)
• County of Santa Barbara Social Services
(https://www.countyofsb.org/185/Social-Services, Cesar
Rodriguez)
• Health Care - People Helping People
(https://www.syvphp.org/, Erica Flores, John Crowell)
•
Finding safe daycare
(https://www.countyofsb.org/565/Subsidized-Child-Care
)
• Chumash Health Clinic (https://sythc.org/
)
9 15
Housing (area experts)
• Housing Authority of Santa Barbara County
(https://www.hasbarco.org/, asked Dario Predazzi to help) • People Helping People (https://www.syvphp.org/ Erica
Flores, John Crowell)
• SYV Community Outreach
(https://www.syvcommunityoutreach.org/, Pam Gnekow)
10 16
Chinese Proverb:

Give a man a fish and you feed him for one day.

Teach a man to fish and you feed him for a
lifetime.
(Wall Street Journal)
11 17
How Can You Help?
• Join us at the initial Community Networking Fair (July 29, 2023) to provide services/tools for fighting the systemicissues of food insecurity • Provide funding to our program as we help transition clients to become more independent
• Suggest connections for improving and making the
Community Networking Fair more robust
• Promote the Community Networking Fair
12 18
Contacts
David WongVolunteer(408) [email protected]
Linda MarzulloChair, Social Ministry Committee(805) [email protected] 13 19
Meeting Date Agenda Item Agenda Dept
24-Jul Quarterly Investment Report Consent Administration Active Transportation Plan Discussion Public Works
Award Three-Year Tree Services Contract Discussion Public Works Special Events Program Discussion Planning/Rec
Carollo Engineers Amendment Discussion Utilities
TJA Update Discussion Administration
Public Works Orientation Presentation Public Works
El Rinconsito Market ABC license Discussion Planning
Future Meetings
CD Investments Discussion Administration
Solvang Sidewalk Repair Project Award Consent Public Works Alisal Drive Emergency Repair Notice of Completion Discussion Public Works Teamsters Union Local 986 2023-24 MOU Discussion Administration Modify City Code Title 9, Chapter 3, 9-3D-3 Water
Conservation
Public Hearing Utilities
Measure U Oversight Committee Appointment Discussion City Clerk Residences as a primary use in the TRC Zone Discussion Planning General Plan Planning
Finance Department reorganization Discussion Administration Annual Creek Inspections Discussion Public Works
Asset Essentials by Brightly Consent Public Works
Ring Central Master Services Agreement Consent City Manager Scramble Crosswalk Discussion Public Works
RFQ Interim Financing WWTP Administration Discussion Administration City Council protocols Discussion City Manager
Compensentation Study Discussion Administration
Budget to Actual Discussion Administration
AB 1600 Report Discussion Approve
Auditor RFP Consent Administration
Meeting Date Agenda Item Agenda Action
N/A
Agenda Item Agenda Action
January Comprehensive Annual Financial Report Discussion Administration January Brown Act Training City Attorney
February Measure A 5-Year Local Program of Projects Public Hearing Public Works February Mid-Year Budget Adjustments Administration
February (even
years)
Council Budget Goal Setting Public Workshop City Manager March Housing Element and LEAP Grant Annual Report Public Hearing Approve March SB1 RMRA project List Public Hearing Public Works March Investment Policy Annual Review Discussion Administration March Solvang Skytt Mesa LLMD Annual Assessment Public Hearing Public Works March FTA 5311 Grant Agreement Consent Approve
March TDA Grant Funding Consent Approve
May Preliminary Budget Administration
May Grant Funding Applications review Discussion Administration Oct/Jan/April/July Quarterly Financial Reports Discussion Administration June Two-Year Financial Plan Development or Supplemental Budget adoption
Discussion Administration
June Capital Improvement Program Discussion Public Works June/July Amend Appropriation Limit Public Hearing Adopt November Stormwater Management Program Annual Report Consent Public Works December AB 1600 Report Discussion Approve
December Appointment of Mayor pro tem Discussion City Clerk December Council selection of representatives to Committees and Agencies
Discussion City Clerk
December (even
years)
Appointment to Boards, Commissions, Committees Discussion City Clerk Council Requested Agenda Items
Annual Reports

CITY COUNCIL ADVANCE CALENDAR
20 June 26, 2023
Monday
Regular Meeting – 6:30 p.m.
6:30 PM REGULAR MEETING

CALL TO ORDER
Mayor Infanti called the meeting to order at 6:30 p.m. in the City Hall Council Chamber, 1644 Oak Street, Solvang, California.

ROLL CALL

Present: Mayor Mark Infanti, Mayor pro tem Elizabeth Orona, Councilmembers David Brown, Robert Clarke, Claudia Orona
Staff: City Manager Randy Murphy, City Attorney David Fleishman, Planning Manager Sophia Checa, City Clerk Annamarie Porter, Administrative Services Director Wendy Berry

PLEDGE OF ALLEGIANCE
Councilmember Claudia Orona led in the Pledge of Allegiance.

PROCLAMATIONS, COMMENDATIONS AND CEREMONIAL ITEMS – None

PRESENTATIONS
a. Presentation of the Planning Division
Planning Manager Checa narrated a PowerPoint presentation with an overview of the Planning Division operations and announced her resignation, noting she loves the City and wants it to flourish.

Members of Council expressed their appreciation to Planning Manager Checa and wished her well.

Mayor pro tem Elizabeth Orona asked for her input on how to avoid staff burnout.

Planning Consultant Laurie Tamura expressed her appreciation to Planning Manager Checa for her work during the last two years and reported staff will be reporting on the 6th RHNA cycle along with the General Plan update report.

Tracy Beard, Solvang Chamber of Commerce, thanked Planning Manager Checa for her excellent work.

Planning Manager Checa spoke about the importance of establishing relationships within the community.

1. PUBLIC COMMUNICATIONS – NON-AGENDA AND CONSENT ITEMS

MINUTES

SOLVANG CITY COUNCIL
21 Mayor Infanti opened Public Communications on non-agenda and consent items.

Speaking in regards to the Housing Element of the General plan were: Karen Waite, Dan Martin, Lansing Duncan, Stephen Martin.

There were no other public comments and Mayor Infanti closed this portion of the meeting.

2. CITY MANAGER REPORT AND ADVANCE CALENDAR
City Manager Murphy announced the EIR Scoping meeting will be Wednesday, June 28, 2023, at 5:30 p.m. in Chamber and via Zoom; noted staff is in the process of moving forward with a USDA loan regarding the wastewater treatment plant upgrade; discussed attending various meetings, addressed a request by SBCAG to conduct a broadband survey to talk about infrastructure needs through the California State Digital Equity Plan and announced the City closed escrow on 410 Second Street.

Discussion followed regarding the amount of the USDA loan, potential grant offsets, the related Environmental Impact Report, increased control by the State in an effort to create more housing and exploring split zoning opportunities.

3. COUNCIL COMMENTS AND REQUESTS
Councilmember Claudia Orona reported on her attendance at a 3CE meeting related to renewable energy and development of infrastructure.

Councilmember Clarke commented on past claims made by 3CE; asked for the City to look into discrepancies at 1525 Misson Drive where the applicant feels he has been singled out; spoke planning an outreach to residents about ADUs and State mandates and commented favorably on the work of City Manager Murphy.

Mayor pro tem Elizabeth Orona reported attending the Library Advisory Board Committee meeting; encouraged residents to participate in the Summer Reading Program and spoke about attending the Ground Water Agency meeting.

Mayor Infanti announced that Assemblymember Greg Hart will be holding sidewalk office hours on July 18, 2023, where he will be responding to questions, and encouraged residents to participate.

Councilmember Claudia Orona announced the passing of Solvang resident, Bonnie Jacobsen.

4. CONSENT ITEMS
a. Approve Order of Agenda as Presented
b. Approve City Council and TAC Joint, City Council Special Closed, and City Council Regular meeting minutes of May 22, 2023; City Council Regular Meeting June 12, 2023 c. Receive and file May Investment Report
d. Approve Amendment 1 to the Agreement with Tetra Tech Inc for general engineering support services, for an additional amount not to exceed $83,200, for a new contract total not to exceed $166,400, and to extend the term to June 30, 2024; and authorize the Mayor to execute on behalf of the City
e. Approve Amendment 2 to the Agreement with Willdan Engineering for building inspection and plan review services, for an additional amount not to exceed $200,000, for a total contract amount not to exceed $582,384 and to extend the term to June 30, 2024; and authorize the Mayor to execute on behalf of the City
22 f. Approve Amendment 1 to the Agreement with Eddie Hsueh for Code Enforcement Services for the additional amount not to exceed $40,000. for a total contract amount not to exceed $80,000 and to extend the term to June 30, 2024, and authorize the City Manager to execute on behalf of the City g. Approve Amendment 3 to the Agreement with Urban Planning Concepts for contract planning services for the additional amount not to exceed $150,000, for a total contract amount not to exceed $411,543 and to extend the term to June 30, 2024, ant authorize the Mayor to execute on behalf of the City
h. Receive and file monthly Sheriff’s report
i. Approve Amendment 3 to the Agreement with Rafael Ruiz Cleaning Company for Citywide janitorial Services, for an additional amount of $90,000. for a new total contract not to exceed amount of $1,291,746, and to extend the term to September 30, 2023., and authorize the Mayor to execute on behalf of the City
j. Approve the Agreement with Fred Lageman, for City Sponsored Recreation Special Event Services in the amount not to exceed $25,000 for the term July 1, 2023 – June 30, 2024, and authorize the City Manager to execute on behalf of the City
k. Approve Amendment 1 to the Agreement with Maria Shafer for Minutes Clerk services for the additional amount not to exceed $70,000 for a new contract amount not to exceed $105,000 and to extend the term to June 30, 2025, and authorize the City Manager to execute on behalf of the City l. Approve Amendment 1 to the agreement with SP Maintenance Services Inc for Sidewalk Steam Cleaning Services in the amount not to exceed $24,225.60 for a total contract amount not to exceed $141,825.60 and to extend the term to June 30, 2024, and authorize the Mayor to execute on behalf of the City
m. Approve Amendment 1 to the agreement with SP Maintenance Services Inc for Street Sweeping Services for the additional amount not to exceed $41,200 for a total contract amount not to exceed $241,200 and to extend the term to June 30, 2024, and authorize the Mayor to execute on behalf of the City
n. Adopt Resolution No. 23-1221 Authorizing Signatories to City Bank Accounts with Montecito Bank and Trust
City Manager Murphy explained Consent Items include contract amendments; discussed how much work is being done by contract staff and noted many will be going out for bid in the next contract period.

Councilmember Brown asked that contract renewals be addressed sooner rather than later.

Mayor pro tem Elizabeth Orona pointed out that only two of the contracts have increases; referenced Item No. 4.k. and asked whether the scope of the meeting minutes has changed.

City Clerk Porter explained the minutes are prepared by an outside contractor who only transcribes minutes, not staff reports and reported the contract term is for two years at not to exceed $35,000/year.

Motion by Councilmember Clarke, to approve the Consent Items, as presented, seconded by Councilmember Brown, and carried 5-0.

5. PUBLIC HEARINGS
a. Continued Public Hearing to consider:
i. Second reading to Adopt by Title Only Ordinance No. 23-0367 Amending Chapter 2 “Fire Protection and Prevention” of Title 10 “Building Regulations” of the Solvang Municipal 23 Code and Adopting by reference “Chapter 15 - Fire Prevention” of the Santa Barbara County Code (Incorporating and Amending the California Fire Code, 2022 Edition, and portions of the 2021 International Fire Code), and Making a Determination of Exemption under The California Environmental Quality Act
ii. Adopt Resolution No. 23-1222 setting forth findings in support of amendments to the 2022 California Fire Code, as adopted, amended and codified by the County of Santa Barbara in Chapter 15 of the Santa Barbara County Code, and adopted by reference as the fire code of the City, based on local climatic, topographic, and/or geological conditions iii. Adopt Resolution No. 23-1223 to ratify Ordinance No. 5170 of the Board of Supervisors for the County of Santa Barbara which adopted and amended the 2022 California Fire Code City Attorney Fleishman presented details of the report and discussed actions required by City Council.

Discussion followed regarding changes included in the Resolution.

Mayor Infanti opened the public hearing and invited public comments.

There were no public comments and Mayor Infanti closed the public hearing.

Discussion followed regarding being more versus less restrictive, planned burns and ratifying the County’s actions.

Motion by Councilmember Claudia Orona, to hold second reading of and Adopt by Title Only Ordinance No. 23-0367 Amending Chapter 2 “Fire Protection and Prevention” of Title 10 “Building Regulations” of the Solvang Municipal Code and Adopting by reference “Chapter 15 - Fire Prevention” of the Santa Barbara County Code (Incorporating and Amending the California Fire Code, 2022 Edition, and portions of the 2021 International Fire Code), and Making a Determination of Exemption under The California Environmental Quality Act, Adopt Resolution No. 23-1222 setting forth findings in support of amendments to the 2022 California Fire Code, as adopted, amended and codified by the County of Santa Barbara in Chapter 15 of the Santa Barbara County Code, and adopted by reference as the fire code of the City, based on local climatic, topographic, and/or geological conditions and Adopt Resolution No. 23-1223 to ratify Ordinance No. 5170 of the Board of Supervisors for the County of Santa Barbara which adopted and amended the 2022 California Fire Code, seconded by Mayor pro tem Elizabeth Orona, and carried 5-0..
b. Public Hearing to consider Adopting Resolution No. 23-1224 amending the appropriation limit for Fiscal Year 2023-24 Pursuant to Article XIII B of the California Constitution Administrative Services Director Berry presented details of the report.

Mayor Infanti opened the public hearing and invited public comments.

There were no public comments and Mayor Infanti closed the public hearing.

Motion by Mayor pro tem Elizabeth Orona, to waive further reading of and adopt by title, Resolution No. 23-1224 amending the appropriation limit for Fiscal Year 2023-24 Pursuant to Article XIII B of the California Constitution, seconded by Councilmember Clarke, and carried 5-0.

6. DISCUSSION ITEMS
a. i. Award Human Services Grant Funding requests; and
Councilmember Brown recused himself from Item No. 6.a.i. as he is involved with Atterdag at Home and left the Chamber.
24 Administrative Services Director Berry presented details of the report.

Mayor Infanti invited public comments. There being no one wishing to speak, Mayor Infanti closed public comments.

Discussion followed regarding the total amount funded for Human Services Grants.

Motion by Mayor pro tem Elizabeth Orona, to award Human Services Grant Funding requests at a total of $316,000, as recommended in Table 1, seconded by Councilmember Claudia Orona, and carried 3-1- 1, with Councilmember Clarke, opposed and Councilmember Brown, absent (recused).

Councilmember Brown returned to the Chamber and took his place on the dais. ii. Adopt Resolution No. 23-1225 approving the midcycle budget modifications for Fiscal year 2023-24
Administrative Services Director Berry presented details of the report.

Mayor pro tem Elizabeth Orona discussed Job Descriptions for Parks Supervisor and Parks Director from other cities and suggested making the Director position a managerial level position at a salary range of $80-85,000, or increasing the roles, responsibilities and the salary range of the existing Parks Supervisor and find a way to hire another coordinator to spread the workload.

Councilmember Claudia Orona pointed out that usually, the Parks and Recreation Director has the responsibility of supervising facilities maintenance but currently, the Public Works Director has that responsibility.

City Manager Murphy reported that is not working well, as many public works projects are lagging behind and stated the thought process was to hire a Parks Director who will take on that responsibility along with events.

Discussion followed regarding reducing the Parks Director position to $85,000, providing opportunities for public recruitment as well as promotional opportunities for current staff.

There were no public comments on this item.

Motion by Councilmember Orona to adopt Resolution No. 23-1225 approving the midcycle budget modifications for Fiscal year 2023-24, seconded by Councilmember Brown, and carried 4-1, with Councilmember Clarke, opposed.
b. Discussion and possible action regarding Outdoor Dining Policy to provide direction to Staff Planning Manager Checa presented details of the report.

Discussion followed regarding the economic benefits of implementing outdoor dining, encroachment permits, ensuring the policy is applied consistently, potential changes to streets or existing parking, gauging City Council interest and requirements related to alcohol service.

Mayor Infanti invited public comments.

Speaking in favor of outdoor dining were: Jonathan Rosenson, First and Oak; Tracy Beard.

There were no public comments.

City Council concurred to direct staff to return with a report in consideration of an Outdoor Dining Policy. c. Discussion and possible action regarding Streetlight Pole Banners to provide direction to 25 Staff
City Manager Murphy presented details of the report.

Mayor Infanti understood that City Council decided to honor the applications that were already approved and subsequently, the City would accept no applications for streetlight banners.

Mayor pro tem Elizabeth Orona noted City Council referenced a table of existing applications to honor.

Councilmember Claudia Orona suggested tabling the item until after there is a marketing plan in place.

Councilmember Clarke commented favorably on the recent Rainbow House banners and spoke about limiting banners to Solvang’s brand.

Mayor Infanti invited public comments.

Tracy Beard, Chamber of Commerce, pointed out that banners are permitted within their contract with the City and specifically, banners for Music in the Park.

Mayor Infanti responded that the City would decide what banners to accept and banners for Music in the Park are approved for this year.

City Attorney Fleishman explained the motions made at the previous City Council meeting regarding this item; noted the need for clarification and reported that Council’s action was to not accept applications going forward.

Councilmember Brown spoke about having a list of approved banners to fly, regularly, at the direction of the City Manager or Marketing Manager and considered on a case-by-case, basis.

Mayor pro tem Elizabeth Orona suggested adding the Parks Director to those authorized to provide direction regarding banners.

Mayor Infanti discussed needing to install the Music in the Park banners since the program has already started.

Dennis Beebe asked about the number of banners involved and it was noted the information is in the application.

There were no other public comments on this item.

Planning Manager Checa distinguished between streetlight banners and sign regulations and other banners.

Motion by Councilmember Clarke, to approve the banners that were set forth in the April 24, 2023 staff report (Attachment B) including Julefest, Elverhoj, the Solvang Danish flag, Chamber Scare Crow Fest, Chamber Music in the Park and PCPA, through the Calendar Year 2023, seconded by Mayor Infanti, and carried 5-0.
d. Direction and possible action regarding Uplift Central Coast Coalition to form a High Road Transition Collaborative (HRTC) for the Central Coast region and support CERF Phase 1 planning efforts
City Manager Murphy presented details of the report, noting he received an email from Shelby Arthur, requesting a letter of support toward the effort to help drive economic development in the larger community through a planning grant.

Shelby Arthur, Uplift Coalition, provided an overview of the program and offered to respond to questions 26 from Council.

Discussion followed regarding the process, getting input from the community, other cities/groups expressing support, the need for Solvang to be at the table, benefits of discussions that would diversify jobs, the need for youth participation and defining equity versus equality.

There were no other public comments on this item.

Motion by Mayor pro tem Elizabeth Orona, to direct staff to complete and send a letter of support regarding the Uplift Central Coast Coalition forming a High Road Transition Collaborative (HRTC) for the Central Coast region and support CERF Phase 1 planning efforts and authorize the Mayor to execute on behalf of the City, seconded by Councilmember Claudia Orona, and carried 4-1, with Councilmember Clarke, opposed.
e. Discussion and possible action regarding whether to direct Staff to engage Tom Jones & Associates Inc (TJA) for Tourism Marketing Services in the amount not to exceed $108,000 for the term July 1, 2023 – December 31, 2023, and authorize the Mayor to execute on behalf of the City, or to initiate the process for a new RFP
City Manager Murphy introduced the item; provided a brief background and deferred to John Sorgenfrei, TJA, for a presentation.

Consultant Sorgenfrei narrated a PowerPoint presentation with details of their organization and their proposal to the City.

Claudia Torkelson, Social Media Manager, TJA, continued with the presentation addressing details of their social media proposal.

Councilmember Clarke spoke about the favorable references he received regarding TJA.

Discussion followed regarding prior RFP proposals, changes in scope from the original RFP, reviewing results of the Abbi Agency audit data, working with current marketing contractors and sharing content, City ownership of creative assets, marketing the City’s uniqueness, working with the City Manager and having TJA assess the City’s marketing needs.

Mayor pro tem Elizabeth Orona expressed concerns about hiring a marketing contractor before having a Marketing Manager in place.

Consultant Sorgenfrei suggested holding regular meetings with all marketing vendors.

Councilmember Claudia Orona expressed concerns regarding hiring a marketing contractor without having someone manage the contract.

Discussion followed regarding focusing on mid-week visits and off-season traffic, deciding the need for a Marketing Manager or Coordinator, the importance of having an assessment of the City’s needs and having the City Manager administer the contract.

Mayor Infanti invited public comments.

Jonathan Rosenson suggested the City contact Visit the Santa Ynez Valley for information and advice.

Tracy Beard, Chamber of Commerce, noted the need to consider the budget; addressed recent hires providing “boots on the ground”; spoke about the need for a Public Information Officer and for all marketing agencies to work together and discussed the importance of updating the website but felt for other marketing services the City is “putting the cart before the horse”.

Consultant Sorgenfrei stressed their willingness to work with local staff and spoke about having 27 responsibility for the website and social media, together.

Mayor pro tem Elizabeth Orona asserted the need for an internal coordinator to manage marketing functions and subsequently, suggested asking TJA to provide a revised proposal, considering existing assets and be more specific in terms of integrating social media.

Consultant Sorgenfrei noted there will be integration with all social media platforms and will work with existing marketing partners to provide the specified deliverables.

Anna Ferguson spoke about performing project management functions and the need for upgrades to the website for blog posts.

Motion by Mayor Infanti, to direct Staff to engage Tom Jones & Associates Inc (TJA) for Tourism Marketing Services in the amount not to exceed $108,000 for the term July 1, 2023 – December 31, 2023, and authorize the Mayor to execute on behalf of the City, seconded by Councilmember Clarke, and carried 3-2, with Councilmember Claudia Orona and Mayor pro tem Elizabeth, opposed.

Motion by Councilmember Clarke, to move forward with Item No. 7, seconded by Councilmember Clarke, and carried 4-1, with Councilmember Clarke, opposed.

7. AB1234 REPORT OUT AND COUNCIL CLOSING COMMENTS - None

8. ADJOURNMENT
The meeting was adjourned at 10:23 p.m.

Respectfully submitted:

Annamarie Porter, City Clerk
28 7/5/2023 11:10:24 AM Page 1 of 14
Expense Approval Report
City of Solvang
Payment Dates 6/1/2023 - 6/30/2023
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Pacific Gas & Electric Company 7582 05/24/2023 05/24/2023 Acct #0408007582-5 100-16002 678.74 Pacific Gas & Electric Company 7582 05/24/2023 05/24/2023 Acct #0408007582-5 100-16002 409.32 Pacific Gas & Electric Company 7582 05/24/2023 05/24/2023 Acct #0408007582-5 100-16002 43.63 Pacific Gas & Electric Company 7582 06/16/2023 06/16/2023 Acct#0408007582-5 100-16002 714.46 Pacific Gas & Electric Company 7582 06/16/2023 06/16/2023 Acct#0408007582-5 100-16002 690.51 Pacific Gas & Electric Company 7582 06/16/2023 06/16/2023 Acct#0408007582-5 100-16002 36.57 SANTOS, ANDREA INV0011194 05/21/2023 Recreation Refund 100-16002 100.00 SANTA BARBARA SKI CLUB INV0011195 05/21/2023 Recreation Refund 100-16002 100.00 DANISH BROTHERHOOD INV0011196 06/04/2023 Recreation Refund 100-16002 100.00 Ramon Lazarit INV0011197 06/01/2023 Recreation Refund 100-16002 703.00 Evanibaldo Cheran INV0011198 05/20/2023 Recreation Refund 100-16002 100.00 Vicente Reyes INV0011199 05/21/2023 Recreation Refund 100-16002 300.00 SANTA YNEZ VALLEY MASTER … INV0011201 05/19/2023 Recreation Refund 100-16002 700.00 Alma Adono INV0011206 06/04/2023 Recreation Refund 100-16002 100.00 Diane Byington INV0011208 06/03/2023 Recreation Refund 100-16002 75.00 Santa Barbara County Probati… INV0011212 06/07/2023 Recreation Refund 100-16002 500.00 Maria Torres INV0011253 06/22/2023 Vet's Hall Reservation Refund 100-16002 712.00 Stan Hawkins INV0011256 06/22/2023 Vets Hall Recreation Refund 100-16002 500.00 Andres Hernandez INV0011264 06/26/2023 Veterans Hall Reservation Ref… 100-16002 1,740.00 Tyler Technologies, Inc 025-420336 06/01/2023 Annual Fees 100-16003 38,720.94 Pers INV0011148 05/31/2023 Adjustment for Termed Empk… 100-20019 2,190.79 Pers INV0011152 06/01/2023 Adjustment for Termed Emplo…100-20019 695.93 Pers INV0011153 06/01/2023 Adjustment for Termed Emplo…100-20019 1,809.42 Pers INV0011154 06/01/2023 Admin Fees for Termed Emplo…100-20019 16.89 Pers INV0011155 06/01/2023 over/under 100-20019 -0.11
Mutual of Omaha Insurance C… INV0011161 06/01/2023 Adjustment for Matsukas 100-20019 57.21 Premier Access Insurance Co… INV0011168 05/25/2023 Kephart Termed 100-20019 65.03 Premier Access Insurance Co… INV0011168 05/25/2023 Stephenson Termed 100-20019 166.28 Premier Access Insurance Co… INV0011168 05/25/2023 Matsukas COBRA 100-20019 166.28 Superior Vision Services Inc. INV0011173 05/31/2023 P Mansukas COBRA eligable 100-20019 18.06 Pers INV0011244 06/22/2023 Admin Fees 100-20019 -14.11
Pers INV0011244 06/22/2023 Kephart - Termed 100-20019 -695.93 Pers INV0011244 06/22/2023 Stephenson - Termed 100-20019 -1,809.42 Pers INV0011244 06/22/2023 Matsukas - On Lwave 100-20019 -2,190.79 Articia Flores INV0011207 06/03/2023 Recreation Refund 100-20036 100.00 Julie Kennedy INV0011218 06/10/2023 Recreation Refund 100-20036 100.00 Blanca Arias INV0011252 06/22/2023 Vet's Hall Reservation Refund 100-20036 320.00 Mariana Ruiz INV0011254 06/22/2023 Vet's Hall Reservation Refund 100-20036 200.00 Brian Olesen INV0011265 06/26/2023 Reservation Refund 100-20036 100.00 GUERRERO, JOSE INV0011266 06/26/2023 Reservation Refund 100-20036 100.00 Platinum Plus for Business dba…3831 06/10/2023 06/10/2023 Acct#5588 4649 9784 3831 100-20037 6,643.22 Premier Access Insurance Co… INV0011163 05/11/2023 Dental Insurance - EE Paid 100-21017 513.26 Premier Access Insurance Co… INV0011164 05/11/2023 Dental Insurance - EE Paid 100-21017 332.56 Premier Access Insurance Co… INV0011165 05/25/2023 Dental Insurance - EE Paid 100-21017 513.26 Premier Access Insurance Co… INV0011166 05/25/2023 Dental Insurance - ER Paid 100-21017 332.56 Superior Vision Services Inc. INV0011169 05/11/2023 Employer Paid Vision Insurance 100-21018 30.37 Superior Vision Services Inc. INV0011170 05/11/2023 Vision Insurance 100-21018 49.24 Superior Vision Services Inc. INV0011171 05/25/2023 Employer Paid Vision Insurance 100-21018 30.37 Superior Vision Services Inc. INV0011172 05/25/2023 Vision Insurance 100-21018 49.24 MNS Engineers, Inc. 83250 05/16/2023 Bella Vista Plan Review 100-23011 3,496.85 Tyler Technologies, Inc 025-420336 06/01/2023 Annual Fees 500-16003 4,821.00 Premier Access Insurance Co… INV0011163 05/11/2023 Dental Insurance - EE Paid 500-21017 256.65 Premier Access Insurance Co… INV0011164 05/11/2023 Dental Insurance - EE Paid 500-21017 83.14 Premier Access Insurance Co… INV0011165 05/25/2023 Dental Insurance - EE Paid 500-21017 256.65 Agenda Item 4.c
29 Expense Approval Report Payment Dates: 6/1/2023 - 6/30/2023 7/5/2023 11:10:24 AM Page 2 of 14
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Premier Access Insurance Co… INV0011166 05/25/2023 Dental Insurance - ER Paid 500-21017 83.14 Superior Vision Services Inc. INV0011169 05/11/2023 Employer Paid Vision Insurance 500-21018 9.03 Superior Vision Services Inc. INV0011170 05/11/2023 Vision Insurance 500-21018 18.90 Superior Vision Services Inc. INV0011171 05/25/2023 Employer Paid Vision Insurance 500-21018 9.03 Superior Vision Services Inc. INV0011172 05/25/2023 Vision Insurance 500-21018 18.88 Tyler Technologies, Inc 025-420336 06/01/2023 Annual Fees 501-16003 1,825.76 Tyler Technologies, Inc 025-420336 06/01/2023 Annual Fees 501-16003 3,977.19 Premier Access Insurance Co… INV0011163 05/11/2023 Dental Insurance - EE Paid 501-21017 173.47 Premier Access Insurance Co… INV0011164 05/11/2023 Dental Insurance - EE Paid 501-21017 166.28 Premier Access Insurance Co… INV0011165 05/25/2023 Dental Insurance - EE Paid 501-21017 173.47 Premier Access Insurance Co… INV0011166 05/25/2023 Dental Insurance - ER Paid 501-21017 166.28 Superior Vision Services Inc. INV0011169 05/11/2023 Employer Paid Vision Insurance 501-21018 18.06 Superior Vision Services Inc. INV0011170 05/11/2023 Vision Insurance 501-21018 15.56 Superior Vision Services Inc. INV0011171 05/25/2023 Employer Paid Vision Insurance 501-21018 18.06 Superior Vision Services Inc. INV0011172 05/25/2023 Vision Insurance 501-21018 15.58 Julia Tipolt Insurance & Financ…INV0011237 07/01/2023 Lease Agreement for Transit 502-16003 2,797.13 75,313.89
Department: 1000 - Council
Column Software PBC 8BC38120-0061 06/23/2023 Solar Energy System Permit 100-1000-100-57015 77.90 Maria Shafer 2023-022 SOLV 06/09/2023 May 18th Preparation of minu…100-1000-100-57016 297.50 Maria Shafer 2023-023 SOLV 06/09/2023 Preparation of minutes - 5/22 100-1000-100-57016 340.00 Maria Shafer 2023-024 SOLV 06/20/2023 Preparation of minutes - City … 100-1000-100-57016 212.50 Maria Shafer 2023-025 SOLV 06/22/2023 Preparation of Minutes - DRC… 100-1000-100-57016 127.50 Valley Fresh Market, LLC 04-830120 05/22/2023 City Council 100-1000-100-58001 13.68 Solvang Bakery Inc. 712651 05/11/2023 Welcome Cake 100-1000-100-58001 76.50 Santa Barbara Co Sheriff Dept 1653 12/13/2022 Contracted Law Enforcement-… 100-1000-130-56006 193,009.00 Santa Barbara Co Sheriff Dept 1786 05/26/2023 Law Enforcement Services 100-1000-130-56006 193,009.00 Department 1000 - Council Total: 387,163.58
Department: 1100 - Administration
Advantage Group, The 157768 05/31/2023 HRA Processing Fee 100-1100-105-51005 171.40 Pers INV0011156 06/01/2023 Retirement Health 100-1100-105-51005 3,174.17 Pers INV0011157 06/01/2023 Retiree Asmin Fees 100-1100-105-51005 41.97 Mutual of Omaha Insurance C… INV0011162 06/01/2023 Adjusr for Retirees 100-1100-105-51005 272.43 Premier Access Insurance Co… INV0011167 05/25/2023 Retirement Health 100-1100-105-51005 420.61 Pers INV0011245 06/22/2023 Retirees 100-1100-105-51005 2,930.00 Pers INV0011246 06/22/2023 Retiree Fees 100-1100-105-51005 40.37 Advantage Group, The INV0011248 06/23/2023 Retiree Reimbursements 100-1100-105-51005 6,339.46 Nielsen Building Material 101862 05/30/2023 Supplies 100-1100-120-43021 -1.59 Nielsen Building Material 101908 05/30/2023 Supplies 100-1100-120-43021 -0.92 Nielsen Building Material 103721 06/09/2023 White Marking Paint 100-1100-120-43021 -0.48 Nielsen Building Material 103782 06/09/2023 Tools 100-1100-120-43021 -0.87 Reece Plumbing S115664564.001 06/16/2023 Metering Push Retro Kit 100-1100-120-43021 -13.84 Ralph Andersen & Associates INV-04291 05/25/2023 Recruitment for City Manager 100-1100-120-51011 11,000.00 Staples Advantage 3539124335 05/27/2023 Office Supplies 100-1100-120-52003 251.57 Staples Advantage 3539788932 06/03/2023 Office Supplies 100-1100-120-52003 38.31 Staples Advantage 3540657169 06/17/2023 Office Supplies 100-1100-120-52003 86.46 STA-CCI, LLC INST365886 06/08/2023 Ink Cartridge for IN Series 100-1100-120-52003 217.40 Exclusive Alarm Services 012321 06/07/2023 Monitoring Security - City Hall 100-1100-120-54002 356.00 Exclusive Alarm Services 012323 06/07/2023 Monitoring Security - Generat… 100-1100-120-54002 150.00 Exclusive Alarm Services 012324 06/07/2023 Monitoring Security 100-1100-120-54002 150.00 Exclusive Alarm Services 012325 06/07/2023 Monitoring Security - Water D…100-1100-120-54002 150.00 Quadient Leasing USA, Inc. N9972286 06/04/2023 Lease Payments 100-1100-120-57011 161.83 Richards, Watson & Gershon A…242529 05/31/2023 Professional Services - South … 100-1100-120-57012 13,943.65 Richards, Watson & Gershon A…242532 05/31/2023 Professional Services - Admini… 100-1100-120-57012 15,277.84 Hankering Corporation, The 86957 05/26/2023 Envelopes 100-1100-120-57015 276.16 Column Software PBC 8BC38120-0057 05/30/2023 Printing & Publishing 100-1100-120-57015 81.00 Column Software PBC 8BC38120-0058 06/01/2023 Printing & Publishing 100-1100-120-57015 158.55 Column Software PBC 8BC38120-0059 06/01/2023 Printing & Publishing 100-1100-120-57015 172.44 Central Courier LLC 53492 06/02/2023 Courier Service 100-1100-120-57016 677.75 Government Staffing Services, …130155 12/09/2022 K. Kelly - Interim HR Manager … 100-1100-120-57052 1,897.50 30 Expense Approval Report Payment Dates: 6/1/2023 - 6/30/2023 7/5/2023 11:10:24 AM Page 3 of 14
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Government Staffing Services, …130161 12/23/2022 K. Kelly - Interim HR Manager … 100-1100-120-57052 2,282.50 Robert Half International, Inc. 62072177 05/31/2023 P. Wynne week ending 5/23/2…100-1100-120-57052 1,319.79 Robert Half International, Inc. 62072440 05/31/2023 A. Hagar Week Ending - 5/26/… 100-1100-120-57052 1,690.50 Robert Half International, Inc. 62097092 06/05/2023 A. Hagar Week Ending - 6/2/23 100-1100-120-57052 1,344.00 Robert Half International, Inc. 62102710 06/06/2023 P. Wynne Week Ending 6/2/23 100-1100-120-57052 1,114.69 Robert Half International, Inc. 62135298 06/13/2023 P.Wynne Week ending 6/9 100-1100-120-57052 1,406.11 Robert Half International, Inc. 62135536 06/13/2023 A. Hagar week ending 6/9 100-1100-120-57052 1,659.00 Robert Half International, Inc. 62175908 06/21/2023 P. Wynne week ending 6/16/2…100-1100-120-57052 1,417.88 Robert Half International, Inc. 62176035 06/21/2023 A. Hagar week ending 6/16/2… 100-1100-120-57052 1,680.00 Satcom Global FZE AS06230676 06/01/2023 Iridium SIM Card 100-1100-120-60006 42.75 Petty Cash INV0011160 06/01/2023 Police report 100-1100-120-71009 15.00 Premier Access Insurance Co… INV0011168 05/25/2023 over/under 100-1100-120-71009 -0.06 Pers INV0011244 06/22/2023 Misc Over/Under 100-1100-120-71009 -0.11 Comcast 0775 05/15/2023 05/15/2023 Acct#939750775 100-1100-121-57064 384.54 Comcast 0775 06/15/2023 06/15/2023 Acct#939750775 100-1100-121-57064 384.54 Bluebeam, Inc. 1631059 05/26/2023 Annual Subscription Fee 100-1100-121-57064 2,340.00 ZWorld GIS 2023-0296 06/01/2023 Annual GIS Services 100-1100-121-57064 1,634.79 Frontier Communications 5575 06/13/2023 06/13/2023 Acc# 805-688-5575-062171-5 100-1100-121-57064 74.62 Lanspeed 56294 06/02/2023 It Support/Monthly Billing - Ju… 100-1100-121-57064 3,731.84 Lanspeed 56295 06/02/2023 Monthly Barracuda 100-1100-121-57064 155.80 Comcast 5898 05/28/2023 05/28/2023 Acc# 8155 70 005 0125898 100-1100-121-57064 71.39 Level 3 Communications, LLC 640775068 05/17/2023 T-1 line 100-1100-121-57064 2,104.93 Comcast 9241 05/20/2023 05/20/2023 Act # 8155 70 005 0009241 100-1100-121-57064 13.27 Comcast 9241 06/20/2023 06/20/2023 Acct #8155 70 005 0009241 100-1100-121-57064 13.27 Verizon Wireless Services, LLC 9937646697 06/19/2023 May Phone Service 100-1100-121-57064 723.90 RingCentral, Inc. CD_000606190 06/15/2023 Monthly Subscription Fee 100-1100-121-57064 1,081.82 Department 1100 - Administration Total: 85,105.93
Department: 1200 - Planning & Building
Hankering Corporation, The 86664 04/20/2023 Name Plates 100-1200-200-52003 48.28 Hankering Corporation, The 87037 05/30/2023 Solvang General Plan 100-1200-200-57007 4,944.21 Mintier Harnish, LP SolvangGPU-26 06/20/2023 General Plan Update 100-1200-200-57007 57,701.00 Quadient Leasing USA, Inc. N9972286 06/04/2023 Lease Payments 100-1200-200-57011 52.31 Richards, Watson & Gershon A…242531 05/31/2023 Professional Servies - Commun…100-1200-200-57012 7,168.50 Column Software PBC 8BC38120-0060 06/08/2023 Pedicycle Permit Amendments 100-1200-200-57015 82.55 Urban Planning Concepts, Inc. 11136 06/07/2023 Urban Planning Concepts 100-1200-200-57016 8,167.50 Urban Planning Concepts, Inc. 11137 06/07/2023 Urban Planning Concepts 100-1200-200-57016 200.00 Eddie Hsueh 37 06/06/2023 Eddie Hsueh Code Enforceme… 100-1200-201-57063 2,112.50 Staples Advantage 3539788929 06/03/2023 Office Supplies 100-1200-210-52003 124.99 Staples Advantage 3540208487 06/10/2023 Office Supplies 100-1200-210-52003 17.39 Staples Advantage 3540208488 06/10/2023 Office Supplies 100-1200-210-52003 68.82 Hankering Corporation, The 86957 05/26/2023 Envelopes 100-1200-210-52003 276.16 Petty Cash INV0011158 06/01/2023 Certified mail for code enforc… 100-1200-210-52008 8.61 Quadient Leasing USA, Inc. N9972286 06/04/2023 Lease Payments 100-1200-210-57011 22.07 Willdan Engineering 00228647 05/05/2023 Project Manager 100-1200-210-57016 7,395.00 Willdan Engineering 002-28648 05/05/2023 Wildan Engineering 100-1200-210-57016 11,183.98 Willdan Engineering 002-28648 05/05/2023 Willdan Engineering 100-1200-210-57016 192.44 Willdan Engineering 00228649 05/05/2023 Project Manager 100-1200-210-57016 6,093.75 Willdan Engineering 002-29065 06/12/2023 Professional Services ending … 100-1200-210-57016 6,983.90 Willdan Engineering 00229066 06/12/2023 Professional Services- Solvang… 100-1200-210-57016 7,465.00 Willdan Engineering 00229067 06/12/2023 Professional Services-Solvang … 100-1200-210-57016 6,061.25 Department 1200 - Planning & Building Total: 126,370.21 Department: 1300 - Parks and Recreation
Pacific Gas & Electric Company 7582 05/24/2023 05/24/2023 Acct #0408007582-5 100-1300-310-55001 55.59 Pacific Gas & Electric Company 7582 05/24/2023 05/24/2023 Acct #0408007582-5 100-1300-310-55001 16.39 Pacific Gas & Electric Company 7582 05/24/2023 05/24/2023 Acct #0408007582-5 100-1300-320-55001 73.86 Pacific Gas & Electric Company 7582 05/24/2023 05/24/2023 Acct #0408007582-5 100-1300-320-55001 21.63 Pacific Gas & Electric Company 7582 05/24/2023 05/24/2023 Acct #0408007582-5 100-1300-330-55001 79.40 Pacific Gas & Electric Company 7582 05/24/2023 05/24/2023 Acct #0408007582-5 100-1300-340-55001 13.09 Staples Advantage 3539788933 06/03/2023 Office Supplies 100-1300-350-52003 39.14 Shana DeLeon INV0011202 05/31/2023 Social media postings of rec ac…100-1300-350-57001 435.00 31 Expense Approval Report Payment Dates: 6/1/2023 - 6/30/2023 7/5/2023 11:10:24 AM Page 4 of 14
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Shana DeLeon INV0011267 06/28/2023 Social media postings of rec ac…100-1300-350-57001 510.00 Quadient Leasing USA, Inc. N9972286 06/04/2023 Lease Payments 100-1300-350-57011 53.13 Frederick Paul Lageman INV0011216 05/31/2023 Recreation Services 100-1300-350-57016 1,755.00 Madeline Rose Quiroga 001 05/24/2023 Girls Basketball Clinic 100-1300-365-52005 1,124.06 Valley Fresh Market, LLC 04-815618 05/03/2023 Youth Basketball Clinic 100-1300-365-52005 8.98 Creative Brain Learning 16439 06/26/2023 Roblox Camp 100-1300-365-52005 139.30 JDI Training, LLC 59-2023 06/14/2023 Babysitter Training 100-1300-365-52005 1,050.00 Alan M. Richter 61623 06/16/2023 Summer Tennis Camp 100-1300-365-52005 875.00 Alan M. Richter 62723 06/27/2023 Summer Tennis Camps 100-1300-365-52005 525.00 Christophe Millner INV0011213 06/09/2023 Kung Fu Instruction 100-1300-365-52005 451.50 Christophe Millner INV0011215 05/08/2023 Kung Fu Instruction 100-1300-365-52005 168.75 Melissa Masonheimer-Rogers INV0011255 06/22/2023 Beach Volleyball Camp 100-1300-365-52005 4,104.00 Christophe Millner INV0011214 05/31/2023 Kung Fu Instruction 100-1300-370-52005 129.50 Department 1300 - Parks and Recreation Total: 11,628.32 Department: 1400 - Tourism
Visit the Santa Ynez Valley INV0011211 06/12/2023 SYVTBID-April (Collected in M… 100-1400-400-43020 -1,026.78 Solvang Hygge Huset LLC 1012 06/01/2023 Visitors Center 100-1400-400-59010 9,408.90 Islett Agency Inc. 1682 06/01/2023 Social Media Marketing 100-1400-400-59010 3,800.00 Frontier Communications 4056 06/11/2023 06/11/2023 Acct#805-686-4056-091119-5 100-1400-400-59010 149.14 Stiletto Events SOL-0523-1 06/19/2023 Stiletto Events 100-1400-400-59010 2,800.00 Visit the Santa Ynez Valley INV0011211 06/12/2023 SYVTBID-April (Collected in M… 700-1400-400-59016 50,312.22 Visit the Santa Ynez Valley INV0011211 06/12/2023 SYVTBID-April (Collected in M… 700-1400-400-61003 1,026.78 Department 1400 - Tourism Total: 66,470.26
Department: 1600 - Public Works/Engineering
Staples Advantage 3539788933 06/03/2023 Office Supplies 100-1600-300-52003 39.14 Jim's Service Center INV0011203 06/01/2023 Fuel-May 100-1600-300-52015 302.89 Jim's Service Center INV0011203 06/01/2023 Fuel-May 100-1600-300-52015 213.57 Jim's Service Center INV0011203 06/01/2023 Fuel-May 100-1600-300-52015 88.99 Quadient Leasing USA, Inc. N9972286 06/04/2023 Lease Payments 100-1600-300-57011 69.47 Aramark Uniform Service 5020294943 05/24/2023 Mats & Towels 100-1600-310-52003 51.25 Nielsen Building Material 101862 05/30/2023 Supplies 100-1600-310-53003 86.27 Nielsen Building Material 101908 05/30/2023 Supplies 100-1600-310-53003 50.00 Nielsen Building Material 103782 06/09/2023 Tools 100-1600-310-53003 47.11 Nielsen Building Material 104177 06/12/2023 Maintenance Supplies 100-1600-310-53003 31.28 SiteOne Landscaping Supply, L…130456186-001 05/25/2023 Granite 100-1600-310-53003 377.41 SiteOne Landscaping Supply, L…130471171-001 05/25/2023 Granite 100-1600-310-53003 188.70 SiteOne Landscaping Supply, L…130615212-001 05/30/2023 Supplies 100-1600-310-53003 306.43 SiteOne Landscaping Supply, L…130615728-001 05/30/2023 Kellogg Topper 100-1600-310-53003 22.83 SiteOne Landscaping Supply, L…130652330-001 05/31/2023 Granite 100-1600-310-53003 283.05 SiteOne Landscaping Supply, L…130672566-001 05/31/2023 Granite 100-1600-310-53003 94.35 Valley Shield Termite and Pest…17912 06/20/2023 Rodent Control Monthly 100-1600-310-53003 75.00 Home Depot Credit Services 3042036 05/19/2023 Acct# 6035 3220 2463 4150 100-1600-310-53003 111.69 Harrison Hardware 529029 04/26/2023 Supplies 100-1600-310-53003 206.43 Harrison Hardware 529145 04/27/2023 Supplies 100-1600-310-53003 206.43 Harrison Hardware 530016 05/12/2023 Supplies 100-1600-310-53003 32.27 Harrison Hardware 530422 05/19/2023 Supplies 100-1600-310-53003 206.43 Dog Waste Depot 551290 06/05/2023 Dog Waste Roll Bag 100-1600-310-53003 174.94 Santa Ynez Valley Hardware INV0011204 05/31/2023 Monthly Billing - May 100-1600-310-53003 12.16 Santa Ynez Valley Hardware INV0011204 05/31/2023 Monthly Billing - May 100-1600-310-53003 10.86 Santa Ynez Valley Hardware INV0011204 05/31/2023 Monthly Billing - May 100-1600-310-53003 10.86 Santa Ynez Valley Hardware INV0011204 05/31/2023 Monthly Billing - May 100-1600-310-53003 27.81 Santa Ynez Valley Hardware INV0011204 05/31/2023 Monthly Billing - May 100-1600-310-53003 28.26 Santa Ynez Valley Hardware INV0011204 05/31/2023 Monthly Billing - May 100-1600-310-53003 15.21 Santa Ynez Valley Hardware INV0011204 05/31/2023 Monthly Billing - May 100-1600-310-53003 21.94 Pacific Gas & Electric Company 7582 06/16/2023 06/16/2023 Acct#0408007582-5 100-1600-310-55001 44.38 Pacific Gas & Electric Company 7582 06/16/2023 06/16/2023 Acct#0408007582-5 100-1600-310-55001 17.44 Valley Shield Termite and Pest…17811 06/07/2023 Twice a month AG service - H… 100-1600-310-57057 100.00 Valley Shield Termite and Pest…17812 06/20/2023 Twice a Month AG Service 100-1600-310-57057 100.00 Valley Shield Termite and Pest…17931 06/20/2023 Monthly Pest Control 100-1600-310-57057 59.00 Valley Shield Termite and Pest…17983 06/20/2023 Quaterly Pest Control 100-1600-310-57057 80.00 32 Expense Approval Report Payment Dates: 6/1/2023 - 6/30/2023 7/5/2023 11:10:24 AM Page 5 of 14
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Procare Janitorial Supply, Inc 162482 06/07/2023 Janitorial Supplies for Solvng … 100-1600-320-52003 235.70 Valley Fresh Market, LLC 04-825555 05/16/2023 Water 100-1600-320-53003 73.52 Ferguson Enterprises, Inc 0622205-1 06/23/2023 1-3/4 MVP Metering Push 100-1600-320-53003 567.59 Greenfield Turf, Inc. 260352 05/24/2023 Solvang park Sod 100-1600-320-53003 1,433.68 Harrison Hardware 531915 06/14/2023 Supplies 100-1600-320-53003 37.70 Dog Waste Depot 551290 06/05/2023 Dog Waste Roll Bag 100-1600-320-53003 174.94 Santa Ynez Valley Hardware INV0011204 05/31/2023 Monthly Billing - May 100-1600-320-53003 29.35 Pacific Gas & Electric Company 7582 06/16/2023 06/16/2023 Acct#0408007582-5 100-1600-320-55001 86.64 Pacific Gas & Electric Company 7582 06/16/2023 06/16/2023 Acct#0408007582-5 100-1600-320-55001 22.04 Procare Janitorial Supply, Inc 162480 06/07/2023 Janitorial Supplies 100-1600-330-52003 291.25 Aramark Uniform Service 5020294943 05/24/2023 Mats & Towels 100-1600-330-52003 51.26 SiteOne Landscaping Supply, L…130436735-001 05/24/2023 Pressure Regulator 100-1600-330-53003 6.70 SiteOne Landscaping Supply, L…130496982-001 06/06/2023 Infield Mix 100-1600-330-53003 522.64 SiteOne Landscaping Supply, L…130496982-002 06/06/2023 Infield Mix 100-1600-330-53003 261.32 SiteOne Landscaping Supply, L…130692385-001 05/31/2023 Titan Marking Line 100-1600-330-53003 182.24 Dog Waste Depot 551290 06/05/2023 Dog Waste Roll Bag 100-1600-330-53003 174.94 Cal-Coast Machinery Inc. 838140 06/23/2023 Repair & Maintenance 100-1600-330-53003 195.87 Pacific Gas & Electric Company 7582 06/16/2023 06/16/2023 Acct#0408007582-5 100-1600-330-55001 87.07 S.Y.R.W.C.D. ID #1 0001 05/30/2023 05/30/2023 Acct# 000017040001 100-1600-330-55002 1,549.50 S.Y.R.W.C.D. ID #1 7501 05/31/2023 05/31/2023 Acct# 000017037501 100-1600-330-55002 1,767.62 Valley Shield Termite and Pest…17358 05/24/2023 Quarterly Pest Control 100-1600-330-57057 85.00 Valley Shield Termite and Pest…17813 06/01/2023 Weekly Pest Control 100-1600-330-57057 100.00 Valley Shield Termite and Pest…17814 06/07/2023 Weekly Pest Control - SF 100-1600-330-57057 100.00 Valley Shield Termite and Pest…17815 06/20/2023 Weekly Pest Control 100-1600-330-57057 100.00 Valley Shield Termite and Pest…17817 06/15/2023 Weekly Pest Control - Sunny F… 100-1600-330-57057 100.00 Dog Waste Depot 551290 06/05/2023 Dog Waste Roll Bag 100-1600-340-53003 174.92 Santa Ynez Valley Hardware INV0011204 05/31/2023 Monthly Billing - May 100-1600-340-53003 262.53 Pacific Gas & Electric Company 7582 06/16/2023 06/16/2023 Acct#0408007582-5 100-1600-340-55001 13.17 Inner Nature 15410 05/31/2023 Maintenance of Plantings in t… 100-1600-340-57029 3,500.00 Rafael Ruiz Janitor Service 2168 05/15/2023 Custodial Servies 100-1600-400-57005 1,200.00 Rafael Ruiz Janitor Service 2169 05/15/2023 Custodial Services 100-1600-400-57005 1,384.00 Rafael Ruiz Janitor Service 2170 05/15/2023 Custodial Services 100-1600-400-57005 1,280.00 Rafael Ruiz Janitor Service 2175 05/29/2023 Janitor Services 100-1600-400-57005 1,200.00 Rafael Ruiz Janitor Service 2176 05/29/2023 Janitor Services 100-1600-400-57005 1,384.00 Rafael Ruiz Janitor Service 2177 05/29/2023 Janitor Services 100-1600-400-57005 1,280.00 Rafael Ruiz Janitor Service 2179 06/05/2023 Custodial Services 100-1600-400-57005 1,820.00 Rafael Ruiz Janitor Service 2180 06/05/2023 Custodial Services 100-1600-400-57005 1,384.00 Rafael Ruiz Janitor Service 2181 06/05/2023 Custodial Services 100-1600-400-57005 1,200.00 Rafael Ruiz Janitor Service 2182 06/05/2023 Custodial Services 100-1600-400-57005 3,368.00 SP Maintenance Services, Inc 88823 06/01/2023 Street Sweeping and Sidewalk… 100-1600-400-57018 1,172.09 DellaValle Embroidery 3035 05/26/2023 Embroidered Safety Vest 100-1600-600-52003 195.79 Hankering Corporation, The 86957 05/26/2023 Envelopes 100-1600-600-52003 276.99 Quadient Leasing USA, Inc. N9972286 06/04/2023 Lease Payments 100-1600-600-57011 38.41 Quadient Leasing USA, Inc. N9972286 06/04/2023 Lease Payments 100-1600-600-57011 20.43 Cole Phillips 122 05/22/2023 Engineering Intern Services 100-1600-600-57016 629.00 Cole Phillips 123 06/05/2023 Engineering Intern Services 100-1600-600-57016 722.50 Cole Phillips 124 06/16/2023 Engineering Intern Services 100-1600-600-57016 782.00 Tetra Tech, Inc 52072429 05/23/2023 Professional Services 100-1600-600-57016 5,150.00 Tetra Tech, Inc 52083868 06/16/2023 Professional Services 100-1600-600-57016 2,700.00 MNS Engineers, Inc. 83251 05/16/2023 Senior Center Plan Check 100-1600-600-57016 1,514.10 DellaValle Embroidery 3035 05/26/2023 Embroidered Safety Vest 100-1600-605-52003 195.73 Nielsen Building Material 103721 06/09/2023 White Marking Paint 100-1600-605-53003 26.08 Nielsen Building Material 104001 06/10/2023 Dap Caulk Black High Heat 100-1600-605-53003 39.07 Nielsen Building Material 104489 06/14/2023 Maintenance Supplies 100-1600-605-53003 95.26 O'Reilly Automotive Stores, In… 4372-357623 06/02/2023 Repairs & Maintenance 100-1600-605-53003 11.66 O'Reilly Automotive Stores, In… 4372-359078 06/09/2023 Floor Dry 100-1600-605-53003 16.14 Santa Ynez Valley Hardware INV0011204 05/31/2023 Monthly Billing - May 100-1600-605-53003 101.12 Reece Plumbing S115664564.001 06/16/2023 Metering Push Retro Kit 100-1600-605-53003 745.62 Lompoc Excel Personnel Svs Inc 51214 06/06/2023 SB County Criminal Records S… 100-1600-605-57052 19.00 Silvia De Alba INV0011200 05/30/2023 Recreation Cancellation 100-1600-610-32004 400.00 33 Expense Approval Report Payment Dates: 6/1/2023 - 6/30/2023 7/5/2023 11:10:24 AM Page 6 of 14
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Stan Hawkins INV0011256 06/22/2023 Vets Hall Recreation Refund 100-1600-610-32004 220.00 Procare Janitorial Supply, Inc 162484 06/07/2023 Janitorial Supplies for the Vets…100-1600-610-52003 248.50 Aramark Uniform Service 5020294943 05/24/2023 Mats & Towels 100-1600-610-52003 51.25 Harrison Hardware 529355 05/01/2023 Supplies 100-1600-610-53003 126.57 Harrison Hardware 529377 05/01/2023 SUpplies 100-1600-610-53003 67.18 Harrison Hardware 530610 05/22/2023 Supplies 100-1600-610-53003 24.73 Santa Ynez Valley Hardware INV0011204 05/31/2023 Monthly Billing - May 100-1600-610-53003 88.77 Southern California Gas Comp… 2500 06/21/2023 06/21/2023 Acct# 19421525007 100-1600-610-55001 180.60 Pacific Gas & Electric Company 7582 05/24/2023 05/24/2023 Acct #0408007582-5 100-1600-610-55001 319.61 Pacific Gas & Electric Company 7582 06/16/2023 06/16/2023 Acct#0408007582-5 100-1600-610-55001 420.00 Comcast 8155 06/05/2023 06/05/2023 Acct# 8155 70 005 0228155 100-1600-610-55001 212.57 Valley Shield Termite and Pest…17818 06/07/2023 Twice a month AG service - Ve…100-1600-610-57057 100.00 Valley Shield Termite and Pest…17819 06/20/2023 Twice a Month AG Service 100-1600-610-57057 100.00 Valley Shield Termite and Pest…17947 06/20/2023 Monthly Pest Control 100-1600-610-57057 100.00 Aramark Uniform Service 5020294943 05/24/2023 Mats & Towels 100-1600-620-52003 51.25 Ferguson Enterprises, Inc 0622205 05/31/2023 Metering Push 100-1600-620-53003 113.51 Valley Shield Termite and Pest…17809 06/20/2023 Monthly Pest Control 100-1600-620-53003 75.00 805 Signs 23-091 06/16/2023 Office Door Signs 100-1600-620-53003 420.58 Santa Ynez Valley Hardware INV0011204 05/31/2023 Monthly Billing - May 100-1600-620-53003 228.59 Pacific Gas & Electric Company 7582 05/24/2023 05/24/2023 Acct #0408007582-5 100-1600-620-55001 914.78 Pacific Gas & Electric Company 7582 06/16/2023 06/16/2023 Acct#0408007582-5 100-1600-620-55001 564.14 Southern California Gas Comp… 9500 06/16/2023 06/19/2023 Acct# 098 214 9500 0 100-1600-620-55001 91.50 Aramark Uniform Service 5020294943 05/24/2023 Mats & Towels 100-1600-630-52003 51.25 Santa Ynez Valley Hardware INV0011204 05/31/2023 Monthly Billing - May 100-1600-630-53003 20.20 Pacific Gas & Electric Company 7582 05/24/2023 05/24/2023 Acct #0408007582-5 100-1600-630-55001 291.53 Pacific Gas & Electric Company 7582 06/16/2023 06/16/2023 Acct#0408007582-5 100-1600-630-55001 277.65 Southern California Gas Comp… 9410 06/19/2023 06/19/2023 Acct# 18851494106 100-1600-630-55001 27.58 Pacific Gas & Electric Company 7582 05/24/2023 05/24/2023 Acct #0408007582-5 100-1600-650-55001 77.54 Pacific Gas & Electric Company 7582 06/16/2023 06/16/2023 Acct#0408007582-5 100-1600-650-55001 72.44 Procare Janitorial Supply, Inc 162481 06/07/2023 Janitorial Supplies for the Rest…100-1600-670-52003 235.70 Aramark Uniform Service 5020294929 05/24/2023 Supplies - RR1 100-1600-670-52003 261.88 Pacific Gas & Electric Company 7582 05/24/2023 05/24/2023 Acct #0408007582-5 100-1600-670-55001 557.47 Pacific Gas & Electric Company 7582 06/16/2023 06/16/2023 Acct#0408007582-5 100-1600-670-55001 519.59 Procare Janitorial Supply, Inc 162483 06/07/2023 Janitorial Supplies 100-1600-680-52003 235.70 Aramark Uniform Service 5020294935 05/24/2023 Supplies - RR3 100-1600-680-52003 330.23 Pacific Gas & Electric Company 7582 05/24/2023 05/24/2023 Acct #0408007582-5 100-1600-680-55001 506.88 Pacific Gas & Electric Company 7582 06/16/2023 06/16/2023 Acct#0408007582-5 100-1600-680-55001 671.75 DellaValle Embroidery 3035 05/26/2023 Embroidered Safety Vest 100-1600-690-52003 195.73 DellaValle Embroidery 3038 06/07/2023 Embroidered Hats 100-1600-690-52003 77.00 Jim's Service Center INV0011203 06/01/2023 Fuel-May 100-1600-690-52015 189.98 Jim's Service Center INV0011203 06/01/2023 Fuel-May 100-1600-690-52015 56.71 Jim's Service Center INV0011203 06/01/2023 Fuel-May 100-1600-690-52015 92.00 Statewide Traffic Safety and Si…03022391 05/30/2023 Repairs & Maintenance 100-1600-690-53003 1,400.00 MNS Engineers, Inc. 83448 06/21/2023 MNS Engineers Emergency Co… 100-1600-690-53003 13,119.50 Pacific Gas & Electric Company 7582 05/24/2023 05/24/2023 Acct #0408007582-5 100-1600-690-53007 13.12 Pacific Gas & Electric Company 7582 05/24/2023 05/24/2023 Acct #0408007582-5 100-1600-690-53007 9.78 Pacific Gas & Electric Company 7582 06/16/2023 06/16/2023 Acct#0408007582-5 100-1600-690-53007 13.04 Pacific Gas & Electric Company 7582 06/16/2023 06/16/2023 Acct#0408007582-5 100-1600-690-53007 9.80 Pacific Gas & Electric Company 5526 06/14/2023 06/14/2023 Acct#3982645526-1 100-1600-690-55006 2,562.26 Pacific Gas & Electric Company 7582 05/24/2023 05/24/2023 Acct #0408007582-5 100-1600-690-55006 50.63 Pacific Gas & Electric Company 7582 05/24/2023 05/24/2023 Acct #0408007582-5 100-1600-690-55006 47.40 Pacific Gas & Electric Company 7582 06/16/2023 06/16/2023 Acct#0408007582-5 100-1600-690-55006 36.98 Pacific Gas & Electric Company 7582 06/16/2023 06/16/2023 Acct#0408007582-5 100-1600-690-55006 37.99 Quadient Leasing USA, Inc. N9972286 06/04/2023 Lease Payments 100-1600-690-57011 77.65 Quadient Leasing USA, Inc. N9972286 06/04/2023 Lease Payments 100-1600-700-57011 16.35 Pacific Gas & Electric Company 5526 06/14/2023 06/14/2023 Acct#3982645526-1 100-1600-710-55001 2,562.27 Quadient Leasing USA, Inc. N9972286 06/04/2023 Lease Payments 100-1600-720-57011 27.79 MNS Engineers, Inc. 83357 06/13/2023 Professional Services for SVMP…100-1600-720-57016 8,627.55 SP Maintenance Services, Inc 88823 06/01/2023 Street Sweeping and Sidewalk… 100-1600-720-57022 1,875.35 Underground Service Alert of … 22-2304356 06/01/2023 State Fee for Regulatory Costs 100-1600-720-57028 12.00 34 Expense Approval Report Payment Dates: 6/1/2023 - 6/30/2023 7/5/2023 11:10:24 AM Page 7 of 14
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Underground Service Alert of … 520230714 06/01/2023 Ticket Charges 100-1600-720-57028 29.29 MNS Engineers, Inc. 83358 06/13/2023 Solvang SWMP Annual Report 100-1600-720-70937 638.60 Cannon Associates 84837 06/12/2023 Lot 4 & 5 EV Charging Station … 300-1600-600-70105 120.00 First American Title Company INV0011238 06/15/2023 410 Second St. 300-1600-600-70105 605,560.89 Department 1600 - Public Works/Engineering Total: 692,648.21 Department: 3500 - Solvang Mesa LLD
Santa Ynez Valley Hardware INV0011204 05/31/2023 Monthly Billing - May 205-3500-804-53003 21.74 BrightView Landscape Services 8318056 03/31/2023 Landscape Maintenance FY 22…205-3500-804-53005 7,147.00 BrightView Landscape Services 8353652 04/30/2023 Landscape Maintenance FY 22…205-3500-804-53005 7,147.00 BrightView Landscape Services 8396478 05/31/2023 Landscape Maintenance 205-3500-804-53005 1,964.00 BrightView Landscape Services 8396478 05/31/2023 Landscape Maintenance FY 22…205-3500-804-53005 5,203.00 Pacific Gas & Electric Company 5240 06/13/2023 06/13/2023 Acct# 0053695240-1 205-3500-804-55001 427.39 Department 3500 - Solvang Mesa LLD Total: 21,910.13
Department: 5000 - Transit
Roadrunner Management Serv…6794 06/01/2023 Farebox 502-5000-850-35021 -5,534.60 Roadrunner Management Serv…6795 06/01/2023 Fuel Reimbursement - May 20…502-5000-850-52015 9,286.76 Roadrunner Management Serv…6794 06/01/2023 Comcast 502-5000-850-55003 105.00 City of Lompoc Finance Dept. 11964 06/15/2023 Transit Services 502-5000-850-56003 1,666.66 Roadrunner Management Serv…6794 06/01/2023 Roadrunner Annual Contract 502-5000-850-56010 59,825.98 Moore & Associates, Inc. 23-4972 06/19/2023 SYVT Marketing & Advertising 502-5000-850-57001 4,851.74 Moore & Associates, Inc. 23-4973 06/19/2023 SYVT Marketing 502-5000-850-57001 6,985.49 Moore & Associates, Inc. 23-4973 06/19/2023 SYVT Program Management 502-5000-850-57001 2,803.41 Hamner, Jewell & Associates 202695 06/05/2023 Profesional Real Estate Assist… 502-5000-850-57016 3,159.56 First American Title Company INV0011238 06/15/2023 410 Second St. 805-5000-850-70105 500,000.00 Department 5000 - Transit Total: 583,150.00
Department: 5100 - Water
Advantage Group, The 157768 05/31/2023 HRA Processing Fee 500-5100-105-51005 13.55 Pers INV0011156 06/01/2023 Retirement Health 500-5100-105-51005 250.48 Pers INV0011157 06/01/2023 Retiree Asmin Fees 500-5100-105-51005 3.31 Mutual of Omaha Insurance C… INV0011162 06/01/2023 Adjusr for Retirees 500-5100-105-51005 21.50 Premier Access Insurance Co… INV0011167 05/25/2023 Retirement Health 500-5100-105-51005 33.19 Pers INV0011245 06/22/2023 Retirees 500-5100-105-51005 231.21 Pers INV0011246 06/22/2023 Retiree Fees 500-5100-105-51005 3.19 Advantage Group, The INV0011248 06/23/2023 Retiree Reimbursements 500-5100-105-51005 500.26 Petty Cash INV0011159 06/01/2023 Water education food 500-5100-501-51012 62.00 ReadyRefresh by Nestle 03E6702214026 05/26/2023 Water 500-5100-501-52003 119.25 Staples Advantage 3539788931 06/03/2023 Office Supplies 500-5100-501-52003 119.37 Lawson Products, Inc 9310640375 05/24/2023 Supplies 500-5100-501-52003 192.96 USA Blue Book INV00030442 06/05/2023 Sand Paper 500-5100-501-52003 67.38 USA Blue Book INV00042338 06/13/2023 Chhlorine Swiftest Dispenser 500-5100-501-52003 243.30 USA Blue Book INV00046879 06/16/2023 HAch Monochlor Powder 500-5100-501-52003 429.14 Brenntag Pacific, Inc BPI333444 06/02/2023 Cl2 delivery 500-5100-501-52014 3,053.45 USA Blue Book INV00021486 05/24/2023 Ammonia Reagent 500-5100-501-52014 510.50 Jim's Service Center INV0011203 06/01/2023 Fuel-May 500-5100-501-52015 244.68 Jim's Service Center INV0011203 06/01/2023 Fuel-May 500-5100-501-52015 380.73 Jim's Service Center INV0011203 06/01/2023 Fuel-May 500-5100-501-52015 253.68 Buellflat Rock Co, Inc 106727 06/14/2023 Concrete Sand 500-5100-501-53003 127.71 Ramsey Asphalt Construction … 9429 06/19/2023 Hot patch work 500-5100-501-53003 960.00 USA Blue Book INV00025515 05/30/2023 New Traffic cones 500-5100-501-53003 1,285.80 Santa Maria Famcon Pipe & S… S100095758.001 06/07/2023 Ulrtatite Adapter 500-5100-501-53003 775.80 Santa Maria Famcon Pipe & S… S100095759.001 06/07/2023 Ultratite Adapter 500-5100-501-53003 301.70 Santa Maria Famcon Pipe & S… S100095759.002 06/15/2023 Mip Brass U Branch 500-5100-501-53003 210.11 Santa Maria Famcon Pipe & S… S100103840.001 06/06/2023 Meter Bushing 500-5100-501-53003 783.00 Santa Maria Famcon Pipe & S… S100104501.001 06/14/2023 Supplies 500-5100-501-53003 1,000.50 O'Reilly Automotive Stores, In… 4372-345240 04/06/2023 Wiper Fluid 500-5100-501-53008 9.18 Pacific Gas & Electric Company 0769 06/12/2023 06/12/2023 Acct# 4922450769-6 500-5100-501-55005 192.28 Pacific Gas & Electric Company 4776 06/15/2023 06/15/2023 Acct#846674776-2 500-5100-501-55005 195.60 Pacific Gas & Electric Company 7582 05/24/2023 05/24/2023 Acct #0408007582-5 500-5100-501-55005 11.61 Pacific Gas & Electric Company 7582 05/24/2023 05/24/2023 Acct #0408007582-5 500-5100-501-55005 9.88 35 Expense Approval Report Payment Dates: 6/1/2023 - 6/30/2023 7/5/2023 11:10:24 AM Page 8 of 14
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Pacific Gas & Electric Company 7582 05/24/2023 05/24/2023 Acct #0408007582-5 500-5100-501-55005 152.26 Pacific Gas & Electric Company 7582 05/24/2023 05/24/2023 Acct #0408007582-5 500-5100-501-55005 39.55 Pacific Gas & Electric Company 7582 05/24/2023 05/24/2023 Acct #0408007582-5 500-5100-501-55005 1,320.14 Pacific Gas & Electric Company 7582 05/24/2023 05/24/2023 Acct #0408007582-5 500-5100-501-55005 1,332.66 Pacific Gas & Electric Company 7582 05/24/2023 05/24/2023 Acct #0408007582-5 500-5100-501-55005 87.85 Pacific Gas & Electric Company 7582 05/24/2023 05/24/2023 Acct #0408007582-5 500-5100-501-55005 7,430.53 Pacific Gas & Electric Company 7582 06/16/2023 06/16/2023 Acct#0408007582-5 500-5100-501-55005 1,940.65 Pacific Gas & Electric Company 7582 06/16/2023 06/16/2023 Acct#0408007582-5 500-5100-501-55005 1,708.92 Pacific Gas & Electric Company 7582 06/16/2023 06/16/2023 Acct#0408007582-5 500-5100-501-55005 11.72 Pacific Gas & Electric Company 7582 06/16/2023 06/16/2023 Acct#0408007582-5 500-5100-501-55005 15.73 Pacific Gas & Electric Company 7582 06/16/2023 06/16/2023 Acct#0408007582-5 500-5100-501-55005 517.59 Pacific Gas & Electric Company 7582 06/16/2023 06/16/2023 Acct#0408007582-5 500-5100-501-55005 55.72 Pacific Gas & Electric Company 7582 06/16/2023 06/16/2023 Acct#0408007582-5 500-5100-501-55005 2,118.06 Pacific Gas & Electric Company 7582 06/16/2023 06/16/2023 Acct#0408007582-5 500-5100-501-55005 566.00 Pacific Gas & Electric Company 7582 06/16/2023 06/16/2023 Acct#0408007582-5 500-5100-501-55005 12.66 Pacific Gas & Electric Company 7582 06/16/2023 06/16/2023 Acct#0408007582-5 500-5100-501-55005 9.88 Pacific Gas & Electric Company 7582 06/16/2023 06/16/2023 Acct#0408007582-5 500-5100-501-55005 1,520.91 S.Y.R.W.C.D. ID #1 5001 05/31/2023 05/31/2023 Acct# 000017005001 500-5100-501-55010 2,828.19 S.Y.R.W.C.D. ID #1 INV0011217 06/01/2023 DWR/CCWA Variable 500-5100-501-55011 62,163.61 FGL Environmental, Inc. 305450A 05/16/2023 THM/HAA5 Monitoring 500-5100-501-57010 424.00 FGL Environmental, Inc. 305945A 05/16/2023 PFAS Monitoring 500-5100-501-57010 1,403.00 FGL Environmental, Inc. 305956A 05/09/2023 Zone 3 Water Monitoring 500-5100-501-57010 16.00 FGL Environmental, Inc. 305957A 05/09/2023 Routine Bacteria Monitoring 500-5100-501-57010 106.00 FGL Environmental, Inc. 306443A 05/10/2023 Zone 2B Water Monitoring 500-5100-501-57010 16.00 FGL Environmental, Inc. 306444A 05/09/2023 Routine Bacteria Monitoring 500-5100-501-57010 106.00 FGL Environmental, Inc. 306994A 05/18/2023 Routine Bacteria Monitoring 500-5100-501-57010 106.00 FGL Environmental, Inc. 306995A 05/18/2023 Zone 3 Water Monitoring 500-5100-501-57010 16.00 FGL Environmental, Inc. 307562A 05/26/2023 Routine Bacteria Monitoring 500-5100-501-57010 106.00 FGL Environmental, Inc. 307563A 05/26/2023 Zone 2B Water Monitoring 500-5100-501-57010 16.00 Quadient Leasing USA, Inc. N9972286 06/04/2023 Lease Payments 500-5100-501-57011 116.88 Richards, Watson & Gershon A…242530 05/31/2023 Professional Services - Water R…500-5100-501-57012 4,738.50 Underground Service Alert of … 22-2304356 06/01/2023 State Fee for Regulatory Costs 500-5100-501-57028 12.00 Underground Service Alert of … 520230714 06/01/2023 Ticket Charges 500-5100-501-57028 29.29 S.Y. River Water Conservation INV0011268 04/26/2023 Additional Budget Request 500-5100-501-57055 1,257.00 Comcast 0775 05/15/2023 05/15/2023 Acct#939750775 500-5100-501-57064 47.88 Comcast 0775 06/15/2023 06/15/2023 Acct#939750775 500-5100-501-57064 47.88 Frontier Communications 1425 05/20/2023 05/20/2023 Acct # 805 686 1425 042023 5 500-5100-501-57064 82.30 ZWorld GIS 2023-0296 06/01/2023 Annual GIS Services 500-5100-501-57064 203.54 Frontier Communications 5575 06/13/2023 06/13/2023 Acc# 805-688-5575-062171-5 500-5100-501-57064 9.29 Lanspeed 56294 06/02/2023 It Support/Monthly Billing - Ju… 500-5100-501-57064 466.48 Lanspeed 56295 06/02/2023 Monthly Barracuda 500-5100-501-57064 19.47 Comcast 5898 05/28/2023 05/28/2023 Acc# 8155 70 005 0125898 500-5100-501-57064 15.14 Level 3 Communications, LLC 640775068 05/17/2023 T-1 line 500-5100-501-57064 262.08 Verizon Wireless Services, LLC 9937646697 06/19/2023 May Phone Service 500-5100-501-57064 334.94 Nviro 2917 06/06/2023 Replacement Flow 500-5100-501-70851 507.74 Nviro 2917 06/06/2023 SCADA 500-5100-501-70851 853.20
Lois De Meyer INV0011205 06/02/2023 Landscape Rebate Program 500-5100-501-70938 2,000.00 Specialty Construction, Inc. 1 05/31/2023 Fredensberg Canyon Waterlin… 803-5100-501-70105 526,194.23 Sunbeam Solar Technologies, … JC1611x10May 05/30/2023 Fredensborg Canyon Waterlin… 803-5100-501-70105 2,480.00 Sunbeam Solar Technologies, … JC1611x11Jun 06/20/2023 Fredensborg Canyon Waterlin… 803-5100-501-70105 12,540.00 Department 5100 - Water Total: 650,961.77
Department: 5200 - Sanitary Sewer
Advantage Group, The 157768 05/31/2023 HRA Processing Fee 501-5200-105-51005 13.42 Pers INV0011156 06/01/2023 Retirement Health 501-5200-105-51005 250.48 Pers INV0011157 06/01/2023 Retiree Asmin Fees 501-5200-105-51005 3.31 Mutual of Omaha Insurance C… INV0011162 06/01/2023 Adjusr for Retirees 501-5200-105-51005 21.50 Premier Access Insurance Co… INV0011167 05/25/2023 Retirement Health 501-5200-105-51005 33.19 Pers INV0011245 06/22/2023 Retirees 501-5200-105-51005 231.21 Pers INV0011246 06/22/2023 Retiree Fees 501-5200-105-51005 3.19 Advantage Group, The INV0011248 06/23/2023 Retiree Reimbursements 501-5200-105-51005 500.26 36 Expense Approval Report Payment Dates: 6/1/2023 - 6/30/2023 7/5/2023 11:10:24 AM Page 9 of 14
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Hankering Corporation, The 87272 06/20/2023 Business Cards 501-5200-502-52003 21.71 Atco International I0613731 05/18/2023 Supplies 501-5200-502-52003 649.52 Jim's Service Center INV0011203 06/01/2023 Fuel-May 501-5200-502-52015 173.06 Jim's Service Center INV0011203 06/01/2023 Fuel-May 501-5200-502-52015 143.30 Santa Ynez Valley Hardware INV0011204 05/31/2023 Monthly Billing - May 501-5200-502-53003 10.21 O'Reilly Automotive Stores, In… 4372-339090 03/07/2023 Latch Cable 501-5200-502-53008 57.99 Pacific Gas & Electric Company 7582 05/24/2023 05/24/2023 Acct #0408007582-5 501-5200-502-55001 179.51 Pacific Gas & Electric Company 7582 06/16/2023 06/16/2023 Acct#0408007582-5 501-5200-502-55001 169.97 Quadient Leasing USA, Inc. N9972286 06/04/2023 Lease Payments 501-5200-502-57011 52.31 Underground Service Alert of … 22-2304356 06/01/2023 State Fee for Regulatory Costs 501-5200-502-57028 12.36 Underground Service Alert of … 520230714 06/01/2023 Ticket Charges 501-5200-502-57028 30.17 Comcast 0775 05/15/2023 05/15/2023 Acct#939750775 501-5200-502-57064 18.13 Comcast 0775 06/15/2023 06/15/2023 Acct#939750775 501-5200-502-57064 18.13 ZWorld GIS 2023-0296 06/01/2023 Annual GIS Services 501-5200-502-57064 77.08 Frontier Communications 5575 06/13/2023 06/13/2023 Acc# 805-688-5575-062171-5 501-5200-502-57064 3.52 Lanspeed 56294 06/02/2023 It Support/Monthly Billing - Ju… 501-5200-502-57064 176.12 Lanspeed 56295 06/02/2023 Monthly Barracuda 501-5200-502-57064 7.35 Comcast 5898 05/28/2023 05/28/2023 Acc# 8155 70 005 0125898 501-5200-502-57064 6.49 Level 3 Communications, LLC 640775068 05/17/2023 T-1 line 501-5200-502-57064 99.25 Frontier Communications 7459 05/25/2023 05/25/2023 Acct # 805 688 7459 060995 5 501-5200-502-57064 216.06 Verizon Wireless Services, LLC 9937646697 06/19/2023 May Phone Service 501-5200-502-57064 86.62 Department 5200 - Sanitary Sewer Total: 3,265.42
Department: 5300 - WasteWater
Advantage Group, The 157768 05/31/2023 HRA Processing Fee 501-5300-105-51005 13.63 Pers INV0011156 06/01/2023 Retirement Health 501-5300-105-51005 250.87 Pers INV0011157 06/01/2023 Retiree Asmin Fees 501-5300-105-51005 3.32 Mutual of Omaha Insurance C… INV0011162 06/01/2023 Adjusr for Retirees 501-5300-105-51005 21.53 Premier Access Insurance Co… INV0011167 05/25/2023 Retirement Health 501-5300-105-51005 33.25 Pers INV0011245 06/22/2023 Retirees 501-5300-105-51005 231.58 Pers INV0011246 06/22/2023 Retiree Fees 501-5300-105-51005 3.18 Advantage Group, The INV0011248 06/23/2023 Retiree Reimbursements 501-5300-105-51005 501.03 ReadyRefresh by Nestle 23E0018038034 05/26/2023 Water-WWTP 501-5300-503-52003 21.74 Hankering Corporation, The 87272 06/20/2023 Business Cards 501-5300-503-52003 50.66 Grainger 9706718310 05/15/2023 Plier Set 501-5300-503-52009 229.36 Jim's Service Center INV0011203 06/01/2023 Fuel-May 501-5300-503-52015 139.50 Jim's Service Center INV0011203 06/01/2023 Fuel-May 501-5300-503-52015 173.06 Jim's Service Center INV0011203 06/01/2023 Fuel-May 501-5300-503-52015 6.46 Jim's Service Center INV0011203 06/01/2023 Fuel-May 501-5300-503-52015 105.84 Jim's Service Center INV0011203 06/01/2023 Fuel-May 501-5300-503-52015 143.30 Cal-Coast Irrigation 2306-670614 06/23/2023 Red Layflat Hose 501-5300-503-53003 85.66 Nviro 2916 06/06/2023 Troubleshooting and Testing 501-5300-503-53003 925.00 Staples Advantage 3539788930 06/03/2023 Office Supplies 501-5300-503-53003 67.73 Cal-Coast Machinery Inc. 837272 06/20/2023 Repairs & Maintenance 501-5300-503-53003 47.39 Santa Ynez Valley Hardware INV0011204 05/31/2023 Monthly Billing - May 501-5300-503-53003 10.42 Pacific Gas & Electric Company 7582 05/24/2023 05/24/2023 Acct #0408007582-5 501-5300-503-55001 13,449.03 Pacific Gas & Electric Company 7582 05/24/2023 05/24/2023 Acct #0408007582-5 501-5300-503-55001 1,881.23 Pacific Gas & Electric Company 7582 06/16/2023 06/16/2023 Acct#0408007582-5 501-5300-503-55001 2,015.87 Pacific Gas & Electric Company 7582 06/16/2023 06/16/2023 Acct#0408007582-5 501-5300-503-55001 14,814.92 Oilfield Environmental & Com… 2303420 05/31/2023 Blanket PO WWTP Lab Fees 501-5300-503-57010 615.00 Quadient Leasing USA, Inc. N9972286 06/04/2023 Lease Payments 501-5300-503-57011 108.71 Engel & Gray 35L00007 05/21/2023 Blanket PO for Sludge Disposal 501-5300-503-57020 1,526.80 Engel & Gray 35S00007 05/28/2023 Blanket PO for Sludge Disposal 501-5300-503-57020 744.27 Engel & Gray 36400013 06/04/2023 Blanket PO for Sludge Disposal 501-5300-503-57020 1,421.20 Engel & Gray 36B00007 06/11/2023 Blanket PO for Sludge Disposal 501-5300-503-57020 686.04 Comcast 0775 05/15/2023 05/15/2023 Acct#939750775 501-5300-503-57064 39.50 Comcast 0775 06/15/2023 06/15/2023 Acct#939750775 501-5300-503-57064 39.50 Kiza, Inc. 1237 06/06/2023 Monthly Service Plan 501-5300-503-57064 300.00 ZWorld GIS 2023-0296 06/01/2023 Annual GIS Services 501-5300-503-57064 167.92 Frontier Communications 2900 05/28/2023 05/28/2023 Acct # 805 688 2900 110481 5 501-5300-503-57064 201.07 Frontier Communications 5575 06/13/2023 06/13/2023 Acc# 805-688-5575-062171-5 501-5300-503-57064 7.66 37 Expense Approval Report Payment Dates: 6/1/2023 - 6/30/2023 7/5/2023 11:10:24 AM Page 10 of 14
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Lanspeed 56294 06/02/2023 It Support/Monthly Billing - Ju… 501-5300-503-57064 385.56 Lanspeed 56295 06/02/2023 Monthly Barracuda 501-5300-503-57064 16.10 Comcast 5898 05/28/2023 05/28/2023 Acc# 8155 70 005 0125898 501-5300-503-57064 15.14 Level 3 Communications, LLC 640775068 05/17/2023 T-1 line 501-5300-503-57064 216.21 Frontier Communications 6997 05/19/2023 05/19/2023 Acct # 805 688 6997 072877 5 501-5300-503-57064 360.00 Frontier Communications 6997 06/19/2023 06/19/2023 Acct# 805 688 6997 072877 5 501-5300-503-57064 375.63 Verizon Wireless Services, LLC 9937646697 06/19/2023 May Phone Service 501-5300-503-57064 105.49 Meridian Consultants LLC 4854 06/02/2023 Meridian Grant Writing CEQA… 804-5300-503-70105 10,726.75 Carollo Engineers, Inc FB29956 11/15/2022 WWTP Upgrades Grant Writing 804-5300-503-70105 5,941.50 Carollo Engineers, Inc FB31063 12/15/2022 WWTP Upgrades Grant Writing 804-5300-503-70105 4,316.00 Carollo Engineers, Inc FB33152 02/14/2023 WWTP Upgrades Grant Writing 804-5300-503-70105 5,053.00 Carollo Engineers, Inc FB36624 05/10/2023 WWTP Upgrades Grant Writing 804-5300-503-70105 26,351.00 Carollo Engineers, Inc FB37887 06/13/2023 WWTP Upgrades Grant Writing 804-5300-503-70105 14,169.50 Department 5300 - WasteWater Total: 109,115.11
Grand Total: 2,813,102.83
38 Expense Approval Report Payment Dates: 6/1/2023 - 6/30/2023 7/5/2023 11:10:24 AM Page 11 of 14
Report Summary
Fund Summary
Fund Payment Amount
100 - GENERAL FUND 772,777.25
205 - SKYTT MESA LLMD 21,910.13
300 - CAPITAL PROJECTS FUND 605,680.89
500 - WATER FUND 115,303.96
501 - WASTEWATER FUND 52,372.49
502 - TRANSIT FUND 85,947.13
700 - SYV - TOURISM BUS IMP DIST 51,339.00
803 - WATER CAPITAL PROJECTS 541,214.23
804 - WWTP CAPITAL PROJECTS 66,557.75
805 - TRANSIT CAPITAL FUNDS 500,000.00
Grand Total: 2,813,102.83
Account Summary
Account Number Account Name Payment Amount
100-1000-100-57015 Printing and Publishing 77.90
100-1000-100-57016 Professional Services 977.50
100-1000-100-58001 City Hospitality 90.18
100-1000-130-56006 Law Enforcement Contra… 386,018.00
100-1100-105-51005 Retiree Medical/Dental/L… 13,390.41
100-1100-120-43021 Accts Payable Discounts -17.70
100-1100-120-51011 Recruitment 11,000.00
100-1100-120-52003 Supplies 593.74
100-1100-120-54002 Equipment 806.00
100-1100-120-57011 Lease Payments 161.83
100-1100-120-57012 Legal Fees 29,221.49
100-1100-120-57015 Printing and Publishing 688.15
100-1100-120-57016 Professional Services 677.75
100-1100-120-57052 Temporary Agency Servi… 15,811.97
100-1100-120-60006 EOC Phone 42.75
100-1100-120-71009 Miscellaneous 14.83
100-1100-121-57064 IT Expenses 12,714.71
100-1200-200-52003 Supplies 48.28
100-1200-200-57007 General Plan 62,645.21
100-1200-200-57011 Lease Payments 52.31
100-1200-200-57012 Legal Fees 7,168.50
100-1200-200-57015 Printing and Publishing 82.55
100-1200-200-57016 Professional Services 8,367.50
100-1200-201-57063 Code Enforcement 2,112.50
100-1200-210-52003 Supplies 487.36
100-1200-210-52008 Postage 8.61
100-1200-210-57011 Lease Payments 22.07
100-1200-210-57016 Professional Services 45,375.32
100-1300-310-55001 Utilities 71.98
100-1300-320-55001 Utilities 95.49
100-1300-330-55001 Utilities 79.40
100-1300-340-55001 Utilities 13.09
100-1300-350-52003 Supplies 39.14
100-1300-350-57001 P&R Marketing and Adve… 945.00
100-1300-350-57011 Lease Payments 53.13
100-1300-350-57016 Professional Services 1,755.00
100-1300-365-52005 Recreation Programs 8,446.59
100-1300-370-52005 Recreation Programs 129.50
100-1400-400-43020 TBID - Admin. Reimburs… -1,026.78
100-1400-400-59010 Tourism/Marketing Exp… 16,158.04
100-16002 REIMBURSEABLE A/P PA… 8,303.23
100-16003 Prepaid Expenditures 38,720.94
100-1600-300-52003 Supplies 39.14
39 Expense Approval Report Payment Dates: 6/1/2023 - 6/30/2023 7/5/2023 11:10:24 AM Page 12 of 14
Account Summary
Account Number Account Name Payment Amount
100-1600-300-52015 Vehicle Fuel 605.45
100-1600-300-57011 Lease Payments 69.47
100-1600-310-52003 Supplies 51.25
100-1600-310-53003 Repairs and Maintenance 2,627.72
100-1600-310-55001 Utilities 61.82
100-1600-310-57057 Pest Management 339.00
100-1600-320-52003 Supplies 235.70
100-1600-320-53003 Repairs and Maintenance 2,316.78
100-1600-320-55001 Utilities 108.68
100-1600-330-52003 Supplies 342.51
100-1600-330-53003 Repairs and Maintenance 1,343.71
100-1600-330-55001 Utilities 87.07
100-1600-330-55002 Water and Sewer Charges 3,317.12
100-1600-330-57057 Pest Management 485.00
100-1600-340-53003 Repairs and Maintenance 437.45
100-1600-340-55001 Utilities 13.17
100-1600-340-57029 Village Planter Maint. 3,500.00
100-1600-400-57005 Custodial-Restrooms 15,500.00
100-1600-400-57018 Sidewalk Cleaning 1,172.09
100-1600-600-52003 Supplies 472.78
100-1600-600-57011 Lease Payments 58.84
100-1600-600-57016 Professional Services 11,497.60
100-1600-605-52003 Supplies 195.73
100-1600-605-53003 Repairs and Maintenance 1,034.95
100-1600-605-57052 Temporary Agency Servi… 19.00
100-1600-610-32004 Veteran's Bldg Rental 620.00
100-1600-610-52003 Supplies 299.75
100-1600-610-53003 Repairs and Maintenance 307.25
100-1600-610-55001 Utilities 1,132.78
100-1600-610-57057 Pest Management 300.00
100-1600-620-52003 Supplies 51.25
100-1600-620-53003 Repairs and Maintenance 837.68
100-1600-620-55001 Utilities 1,570.42
100-1600-630-52003 Supplies 51.25
100-1600-630-53003 Repairs and Maintenance 20.20
100-1600-630-55001 Utilities 596.76
100-1600-650-55001 Utilities 149.98
100-1600-670-52003 Supplies 497.58
100-1600-670-55001 Utilities 1,077.06
100-1600-680-52003 Supplies 565.93
100-1600-680-55001 Utilities 1,178.63
100-1600-690-52003 Supplies 272.73
100-1600-690-52015 Vehicle Fuel 338.69
100-1600-690-53003 Repairs and Maintenance 14,519.50
100-1600-690-53007 Highway Entrance Signs 45.74
100-1600-690-55006 Street Light Power 2,735.26
100-1600-690-57011 Lease Payments 77.65
100-1600-700-57011 Lease Payments 16.35
100-1600-710-55001 Utilities 2,562.27
100-1600-720-57011 Lease Payments 27.79
100-1600-720-57016 Professional Services - … 8,627.55
100-1600-720-57022 Street Sweeping 1,875.35
100-1600-720-57028 Underground Alert 41.29
100-1600-720-70937 Annual Stormwater Rep… 638.60
100-20019 Due to/from Employees 475.53
100-20036 Due to A/R Customer-Civ… 920.00
100-20037 Business Card Payable 6,643.22
100-21017 Dental Insurance Payable 1,691.64
40 Expense Approval Report Payment Dates: 6/1/2023 - 6/30/2023 7/5/2023 11:10:24 AM Page 13 of 14
Account Summary
Account Number Account Name Payment Amount
100-21018 Vision Insurance Payable 159.22
100-23011 Public Work Deposits 3,496.85
205-3500-804-53003 Repairs and Maintenance 21.74
205-3500-804-53005 Open Space/Landscape … 21,461.00
205-3500-804-55001 Utilities 427.39
300-1600-600-70105 Projects -GEN FUND 605,680.89
500-16003 Prepaid Expenditures 4,821.00
500-21017 Dental Insurance Payable 679.58
500-21018 Vision Insurance Payable 55.84
500-5100-105-51005 Retiree Medical/Dental/L… 1,056.69
500-5100-501-51012 Education 62.00
500-5100-501-52003 Supplies 1,171.40
500-5100-501-52014 Chlorination 3,563.95
500-5100-501-52015 Vehicle Fuel 879.09
500-5100-501-53003 Repairs and Maintenance 5,444.62
500-5100-501-53008 Vehicle Repairs & Maint. 9.18
500-5100-501-55005 Power for Pumping 19,250.20
500-5100-501-55010 Purchased Water 2,828.19
500-5100-501-55011 State Water Payments 62,163.61
500-5100-501-57010 Lab Fees 2,315.00
500-5100-501-57011 Lease Payments 116.88
500-5100-501-57012 Legal Fees 4,738.50
500-5100-501-57028 Underground Alert 41.29
500-5100-501-57055 Sustainable Groundwate… 1,257.00
500-5100-501-57064 IT Expenses - Water Fund 1,489.00
500-5100-501-70851 SCADA Upgrades 1,360.94
500-5100-501-70938 Water Conservation Pro… 2,000.00
501-16003 Prepaid Expenditures 5,802.95
501-21017 Dental Insurance Payable 679.50
501-21018 Vision Insurance Payable 67.26
501-5200-105-51005 Retiree Medical/Dental/L… 1,056.56
501-5200-502-52003 Supplies 671.23
501-5200-502-52015 Vehicle Fuel 316.36
501-5200-502-53003 Repairs and Maintenance 10.21
501-5200-502-53008 Vehicle Repairs & Maint. 57.99
501-5200-502-55001 Utilities 349.48
501-5200-502-57011 Lease Payments 52.31
501-5200-502-57028 Underground Alert 42.53
501-5200-502-57064 IT Expenses - Sewer 708.75
501-5300-105-51005 Retiree Medical/Dental/L… 1,058.39
501-5300-503-52003 Supplies 72.40
501-5300-503-52009 Small Equipment 229.36
501-5300-503-52015 Vehicle Fuel 568.16
501-5300-503-53003 Repairs and Maintenance 1,136.20
501-5300-503-55001 Utilities 32,161.05
501-5300-503-57010 Lab Fees 615.00
501-5300-503-57011 Lease Payments 108.71
501-5300-503-57020 Sludge Disposal 4,378.31
501-5300-503-57064 IT Expenses - WWTP 2,229.78
502-16003 Prepaid Expenditures 2,797.13
502-5000-850-35021 Fare Box Revenue -5,534.60
502-5000-850-52015 Vehicle Fuel 9,286.76
502-5000-850-55003 Communications 105.00
502-5000-850-56003 Wine Country Express 1,666.66
502-5000-850-56010 Transit Contract 59,825.98
502-5000-850-57001 Marketing & Advertising 14,640.64
502-5000-850-57016 Professional Services 3,159.56
700-1400-400-59016 SYVTBID Payments 50,312.22
41 Expense Approval Report Payment Dates: 6/1/2023 - 6/30/2023 7/5/2023 11:10:24 AM Page 14 of 14
Account Summary
Account Number Account Name Payment Amount
700-1400-400-61003 City Admin Fee 1,026.78
803-5100-501-70105 Projects -WATER 541,214.23
804-5300-503-70105 Projects -WASTEWATER 66,557.75
805-5000-850-70105 Projects -TRANSIT 500,000.00
Grand Total: 2,813,102.83
Project Account Summary
Project Account Key Payment Amount
**None** 2,773,110.50
Dist 39,269.19
PROP 68 723.14
Grand Total: 2,813,102.83
42 CITY COUNCIL STAFF REPORT
AGENDA ITEM 6.a
Meeting Date: July 10, 2023
SUBJECT: Approve the Agreement with Cannon Corporation . for Sewer System Management Plan Updates for the Amount not to Exceed $15,000. for the term July 10, 2023 - December 31. 2023, and Authorize City Manager to Execute on Behalf of the City
PREPARED BY: Randy Murphy, City Manager
DISCUSSION:

The following information describes the need and requirement for the City to maintain a Sewer System Management Plan (SSMP). This information is in the current version of the SSMP, Introduction Section, prepared by Cannon Corp., June 2020.

A Sewer System Management Plan (SSMP) is defined as a document that describes the activities an agency uses to effectively manage its wastewater collection system with the ultimate goal of protecting human health and the environment. Effective management of a wastewater collection system includes the following:
• Maintaining or improving the condition of the collection system infrastructure in order to provide reliable service into the future;
• Cost-effectively minimizing infiltration/inflow (I/I) and providing adequate sewer capacity to accommodate design storm flows; and
• Minimizing the number and impact of sanitary sewer overflows (SSO’s) that occur.

In order to achieve these management objectives, the State Water Resources Control Board and its subsidiary Regional Water Quality Control Boards require that each wastewater collection system agency develop and implement its own unique SSMP.

The City of Solvang has prepared the following SSMP in accordance with the guidelines of the California Water Environment Association (CWEA). The resultant document is a compendium of the existing policies, procedures, and activities that are included in the planning, management, operation, and maintenance of the City’s sanitary sewer system.

The structure (section numbering and nomenclature) of this SSMP follows the General Waste Discharge Requirements for Wastewater Collection Agencies (GWDR), State Water Resources Control Board Order Number 2006-0003 dated May 2, 2006, and amended MRP Order Number WQ 2013- 0058-EXEC. In summary, the required elements of this SSMP are:

1. Collection system management goals.

2. Organization of personnel, including the chain of command and communications.

3. Legal authority for permitting flows into the system; inflow/infiltration control and enforcement for proper design, installation, and testing standards; and inspection requirements for new and rehabilitated sewers.

4. Operations and maintenance activities to maintain the wastewater collection system.

5. Design and performance provisions.

6. An overflow emergency response plan.

7. A Fats, Oils, and Greases (FOG) control program.

8. A system evaluation and capacity assurance program.

9. A monitoring, measurement, and modifications plan for SSMP program effectiveness.

10. Periodic internal SSMP audits.
43 11. A SSMP communication program.

The SSMP is required to be updated and submitted for approval to the State Water Resources Control Board (Board), every five (5) years, at a minimum. A copy of the 2020 SSMP is attached for reference.

Periodically the Board will enforce an order requiring the SSMP to be updated prior to the five-year period. The Board has issued Order No. WQ 2022-0103-DWQ requiring specific sections of the City’s SSMP to be updated.

One of the requirements is for the City’s designated staff agent, Nathan Giacinto, as the Legally Responsible Official, to electronically certify the Continuation of Existing Regulatory Coverage, this item has been completed and met the deadline of June 4, 2023.

The scope of services is included in the attached Professional Service Agreement (PSA) with Cannon Corp. The agreement is for the term ending December 31, 2023, and an amount not to exceed of $15,000.00.

ALTERNATIVES:

The City Council could not approve the agreement, delaying the submittal of an updated SSMP. If the City fails to submit an updated SSMP by the required deadline, we would be out of compliance with the new order, and could be levied fines by the Board, until the SSMP is submitted.

FISCAL IMPACT:

The fiscal impact would for $15,000 to the Wastewater Fund for Studies.

ATTACHMENTS:

A- Professional Services Agreement Cannon Corp SSMP Updates B- Solvang SSMP 2020
44 Cannon Corp.- Sewer System Management Plan Updates

CITY OF SOLVANG

PROFESSIONAL SERVICES AGREEMENT
PARTIES AND DATE. This Agreement is made and entered into this 10th day of July, 2023 (“Effective Date”) by and between the CITY OF SOLVANG, a Municipal Corporation and Charter City organized under the Constitution and laws of the State of California with its principal place of business at 1644 Oak Street, Solvang, CA 93463 (“City”) and Cannon Corporation, a California Corporation with its principal place of business 1050 Southwood Drive, San Luis Obispo, CA 93401 (“Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement. The parties hereto, in consideration of the mutual covenants contained herein, hereby agree to the following terms and conditions:

1.0 GENERAL PROVISIONS

1.01 Term: This agreement will become effective on the date of execution set forth below, and will continue in effect until terminated as provided herein.

1.02 Services : Consultant shall perform the scope of work (tasks) described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the project schedule which is also set forth in Exhibit A.

Consultant shall determine the method, details and means of performing the abovereferenced services.

Consultant may, at their own expense, employ such assistants and subconsultants, as Consultant deems necessary to perform the services required of Consultant by this agreement.

However, Consultant may not assign this agreement to any other person or entity in the performance of required project-related services, and the City may not control, direct or supervise Consultant’s assistants or employees in the performance of those services.

1.03 Standard of Performance: Consultant’s services shall be performed in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of Consultant’s profession currently practicing under similar conditions. Whenever the scope of work requires or permits approval by the City, it is understood to be approval solely for the purposes of conforming to the requirements of the scope of work and not acceptance of any professional or other responsibility for the work. Such approval does not relieve the Consultant of responsibility for complying with the standard of performance or laws, regulations, industry standards, or from liability for damages caused by negligent acts, errors, omissions, noncompliance with industry standards, or the willful misconduct of Consultant or its subcontractors. By delivery of completed work, Consultant certifies that the work conforms to the requirements of this contract and all applicable federal, state and local laws. If Consultant is retained to perform services requiring a license, certification, registration or other similar requirement under California law, Consultant shall maintain that license, certification, registration or other similar requirement throughout the term of this Contract.

1.04 Compensation: In consideration for the services to be performed by Consultant, City agrees to pay Consultant monetary consideration for professional services in accordance with the fee schedule set forth in Exhibit A. The parties agree that total compensation for fees and costs for the services detailed in Exhibit A shall not exceed the sum of $15,000.00, unless and until this Agreement is amended as provided herein.

Attachment A
45 Cannon Corp.- Sewer System Management Plan Updates

1.05 Billing/Payment Terms. All charges for Consultant’s services and authorized related reimbursable expenses shall be billed monthly, and all undisputed charges will be paid by City within 30 (thirty) days of receipt. The bills shall list all tasks under this Agreement, the task budget, project total budget, percentage completed for each task for that month, associated percentage billing against each task, and total billing for that month. In the event the Agreement is based on time & materials billing up to a not-to-exceed amount, the bill shall itemize by date all services and expenses provided during the invoice period (under this Agreement) including a brief description of the nature of work performed, the person or vendor performing them, the applicable billing rate, and the time expended. All Consultant service invoices must be approved by the City Manager prior to payment.

2.0 OBLIGATIONS OF CONTRACTOR

2.01 Contract Management and Service Performance: Consultant Principal shall serve as the project manager and will personally prepare, or direct and supervise the preparation of, all work product called for by this agreement. Consultant represents that it has the qualifications, experience and facilities to properly perform all services hereunder in a thorough, competent, timely, and professional manner and shall, at all times during the term of this Agreement, have in full force and affect all licenses required of it by law. Consultant agrees to devote the hours and the human resources necessary to timely perform the services set forth in this agreement in an efficient, professional, and effective manner.

2.02 Avoidance of Conflict of Interest.
(a) Consultant may represent, perform services for, and be employed by additional individuals or entities, in Consultant’s sole discretion, as long as the performance of these extracontractual services does not interfere with or present a conflict with City’s business or interfere with the timely performance and completion of Consultant’s services under this Agreement. (b) Consultant shall comply with all conflict of interest laws and regulations including, without limitation, the City’s Conflict of Interest Code (on file in the City Clerk’s Office). All officers, employees and/or agents of Consultant who will be working on behalf of the City pursuant to this Agreement may be required to file Statements of Economic Interest. Therefore, it is incumbent upon the Consultant to notify the City of any staff changes relating to this Agreement.
(c) In accomplishing the scope of services of this Agreement, all officers, employees and/or agents of the Consultant unless as indicated in Subsection (d), will be performing a very limited and closely supervised function, and therefore, unlikely to have a conflict of interest arise. No disclosures are required for any officers, employees, and/or agents of Consultant, except as indicated in Subsection (d). _____ (Initials).
(d) In accomplishing the scope of services of this Agreement, Consultant will be performing a specialized or general service for the City, and there is substantial likelihood that the Consultant’s work product will be presented, either written or orally for the purpose of influencing a governmental decision. As a result, the following persons shall be subject to the City’s Conflict of Interest Code.
_None_____________________

2.03 Tools and Instrumentalities: Consultant shall provide all tools and instrumentalities to perform the services under this agreement.
46 Cannon Corp.- Sewer System Management Plan Updates

2.04 Workers’ Compensation and Other Employee Benefits: City and Consultant intend and agree that Consultant is an independent contractor of City and agree that Consultant and Consultant’s employees and agents have no right to Workers’ Compensation and other Citysponsored employee benefits. Consultant agrees to provide Workers’ Compensation and other employee benefits, where required by law, for Consultant’s employees and agents. Consultant agrees to hold harmless and indemnify City for any and all claims arising out of any claim for injury, disability, or death of Consultant and any of Consultant’s employees or agents.

2.05 Indemnification
(a) Non-design, non-construction Professional Services: To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8), Consultant shall indemnify, defend, and hold harmless the City, and its elected officials, officers, employees, volunteers, and agents (“City Indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of the Consultant’s performance or Consultant’s failure to perform its obligations under this Agreement or out of the operations conducted by Consultant, including the City’s active or passive negligence, except for such loss or damage arising from the sole negligence or willful misconduct of the City. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant’s performance of this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City’s option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims. (b) Non-design, construction Professional Services: To the extent the Scope of Services involve a “construction contract” as that phrase is used in Civil Code Section 2783, this paragraph shall apply in place of paragraph (a). To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8), Consultant shall indemnify, defend, and hold harmless the City, and its elected officials, officers, employees, volunteers, and agents (“City Indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of the Consultant’s performance or Consultant’s failure to perform its obligations under this Agreement or out of the operations conducted by Consultant, except for such loss or damage arising from the active negligence, sole negligence or willful misconduct of the City. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant’s performance of this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City’s option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims.
(c) Design Professional Services: In the event Consultant is a “design professional”, and the Scope of Services require Consultant to provide “design professional services” as those phrases are used in Civil Code Section 2782.8, this paragraph shall apply in place of paragraphs (a) or (b). To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8) Consultant shall indemnify, defend and hold harmless the City and its elected officials, officers, employees, volunteers and agents (“City Indemnitees”), from and against all claims, damages, injuries, losses, and expenses including costs, attorney fees, expert consultant and expert witness fees arising out of, pertaining to or relating to, the negligence, recklessness or willful misconduct of Consultant, except to the extent caused by the sole negligence, active negligence or willful misconduct of the City. Negligence, recklessness or willful misconduct of any subcontractor employed by Consultant shall be conclusively deemed to be the negligence, recklessness or willful misconduct of Consultant unless adequately corrected by Consultant. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant’s performance of 47 Cannon Corp.- Sewer System Management Plan Updates
this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City’s option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims. In no event shall the cost to defend charged to Consultant under this paragraph exceed Consultant’s proportionate percentage of fault. However, notwithstanding the previous sentence, in the event one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, Consultant shall meet and confer with other parties regarding unpaid defense costs. (d) Payment by City is not a condition precedent to enforcement of the indemnities in paragraph (a), (b), or (c). In the event of any dispute between Consultant and City, as to whether liability arises from the active negligence, sole negligence or willful misconduct of the City or its officers, employees, or agents, Consultant will be obligated to pay for City’s defense until such time as a final judgment has been entered adjudicating the City as having been actively negligent, solely negligent or as having engaged in willful misconduct. Except as otherwise required by Civil Code Section 2782.8, Consultant will not be entitled in the absence of such a determination to any reimbursement of defense costs including but not limited to attorney’s fees, expert fees and costs of litigation. The provisions of this Section 2.05 shall survive completion of Consultant’s services or the termination of this Agreement.

2.06 Insurance: Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit B attached to and part of this agreement.

3.0 OBLIGATIONS OF CITY

3.01 Cooperation: City agrees to comply with all reasonable requests of Consultant necessary to the performance of Consultant’s duties under this agreement. City employees, agents and officers of the City agree to disclose all information relevant to this project to Consultant. Consultant shall be entitled to reasonably rely upon the accuracy and completeness of information furnished by City, provided that Consultant shall give City prompt written notice of any known defects in such information.

4.0 TERMINATION OF AGREEMENT

4.01 Termination Notice: Notwithstanding any other provision of this agreement, any party hereto may terminate this agreement, at any time, without cause, by giving at least 30 (thirty) days’ prior written notice to the other parties to this agreement.

4.02 Termination on Occurrence of Stated Events: This agreement shall terminate automatically on the occurrence of any of the following events:
a. Sale of the business of any party;
b. The end of the 30 (thirty) days as set forth in section 4.01; c. End of the contract to which Consultant’s services were necessary; or d. Assignment of this agreement by Consultant without the consent of City. e. Death of any party.

4.03 Termination by any Party for Default: Should any party default in the performance of this agreement or materially breach any of its provisions, the non-breaching party, at its option, may terminate this agreement, immediately, by giving written notice of termination to the breaching party.
48 Cannon Corp.- Sewer System Management Plan Updates

4.04 Termination: This agreement shall terminate on December 31, 2023, unless earlier extended as set forth in this Section. The City, with the agreement of Consultant, is authorized to extend the term of this agreement beyond the termination date, as needed, under the same terms and conditions as set forth in this agreement. Any such extension shall be in writing and be an amendment to this agreement.

5.0 SPECIAL PROVISIONS

5.01 Additional Tasks as May Be Assigned by the City Manager: Prior to initiating any Consultant work on matters relating to the purposes of this Agreement, but outside the Scope of Services for this Agreement, it shall be the responsibility of Consultant to obtain written approval of the City Manager, prior to initiation of such tasks.

5.02 Time Schedule: Consultant is to begin work upon receipt and execution of City contract. Consultant agrees to engage its best efforts to adhere strictly to the schedule set forth in Exhibit A and incorporated herein.

5.03 Work Outside Contract Scope: No payment for changed or additional work shall be made unless the changed or additional work has first been approved in writing by the City Manager and the parties have agreed upon the appropriate adjustment, if any, to the payment schedule and maximum payment amount for the changed or additional work. The Contract Manger may order changes or additions to the scope of work. Whether a change or addition to the scope of work is proposed by the Consultant or ordered by the City Manager, the parties shall in good faith negotiate an appropriate adjustment, if any, to the payment schedule and maximum payment for the changed or additional work. An approved change or addition, along with the payment adjustment, if any, will be effective upon an amendment to this contract executed by both parties. The amendment shall not render ineffective or invalidate unaffected portions of this contract.

5.04 Confidentiality:
(a) Confidential Nature of Information. Consultant shall treat all information obtained from the City in the performance of this contract as confidential and proprietary to the City.

Consultant shall treat all records and work product prepared or maintained by Consultant in the performance of this contract as confidential.
(b) Limitation on use and disclosure. Consultant agrees that it will not use any information obtained as a consequence of the performance of work for any purpose other than fulfillment of Consultant’s scope of work. Consultant will not disclose any information prepared for the City, or obtained from the City or obtained as a consequence of the performance of work to any person other than the City, or its own employees, agents or subcontractors who have a need for the information for the performance of work under this contract unless such disclosure is specifically authorized in writing by the City. (c) Security plan. If requested by the City Manager, Consultant shall prepare a security plan to assure that information obtained from the City or as a consequence of the performance of work is not used for any unauthorized purpose or disclosed to unauthorized persons.

Consultant shall advise the City of any request for disclosure of information or of any actual or potential disclosure of information.
(d) Survival. Consultant’s obligations under this paragraph shall survive the termination of this contract.

6.0 MISCELLANEOUS
49 Cannon Corp.- Sewer System Management Plan Updates

6.01 Notices: Except as otherwise expressly provided by law, any and all notices or other communications required or permitted by this agreement or by law to be served on or given to any party to this agreement shall be in writing and delivered or, in lieu of such personal service, when deposited in the United States mail, first class postage prepaid, to the following address for each respective party:

PARTY
TO: CITY OF SOLVANG
Copy to:

TO CONSULTANT:

ADDRESS
City of Solvang
1644 Oak Street
Solvang, CA 93463
Attention: City Clerk
Dave Fleishman
City Attorney
Richards, Watson & Gershon
847 Monterey Street, Suite 206
San Luis Obispo, CA 93401
Cannon Corporation
Larry Kaemer
Dir. Public Infrastructure Division
1050 Southwood Drive
San Luis Obispo, CA 93401

6.02 Governing Law: This agreement and all matters relating to this agreement shall be governed by the laws of the State of California in force at the time, should any need for interpretation of this agreement or any decision or holding concerning this agreement arise.

6.03 Binding Effect: This agreement shall be binding on and shall inure to the benefit of the heirs, executors, administrators, successors and assigns of the parties hereto, but nothing in this Section shall be construed as consent by City to any assignment of this agreement or any interest in the agreement.

6.04 Remedies: The remedies set forth in this agreement shall not be exclusive, but shall be cumulative with, and in addition to, all remedies now or hereafter allowed by law or equity.

6.05 Due Authority: The parties hereby represent that the individuals executing this agreement are expressly authorized to do so on and in behalf of the parties.

6.06 Ownership of Work Product: Upon delivery, the work product, including without limitation, all original reports, writings, recordings, drawings, files, and detailed calculations developed under this contract are the property of the City. Consultant agrees that all copyrights, which arise from creation of the work pursuant to this contract, shall be vested in the City and waives and relinquishes all claims to copyright or other intellectual property rights in favor of the City. City acknowledges that its use of the work product is limited to the purposes contemplated by the scope of work and that the Consultant makes no representation of the suitability of the work product for use in or application to circumstances not contemplated by the scope of work.

6.07. Integration and Modification: This contract represents the entire understanding and agreement of the City and Consultant as to those matters contained herein. This agreement 50 Cannon Corp.- Sewer System Management Plan Updates
correctly sets forth the obligations of the parties hereto to each other as of the date of this agreement. All agreements or representations respecting the subject matter of this agreement not expressly set forth or referred to in this agreement are null and void. No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder.

This contract may not be modified, amended, or altered except in writing signed by the City and Consultant.

6.08. Advice of Counsel: The parties agree that they are aware that they have the right to be advised by counsel with respect to the negotiations, terms, and conditions of this contract, and that the decision of whether or not to seek the advice of counsel with respect to this contract is a decision which is the sole responsibility of each of the parties hereto. This contract shall not be construed in favor or against either party by reason of the extent to which each party participated in the drafting of the contract.

6.09. Independent Review: Each party hereto declares and represents that in entering this contract it has relied and is relying solely upon its own judgment, belief and knowledge of the nature, extent, effect and consequence relating thereto. Each party further declares and represents that this contract is being made without reliance upon any statement or representation not contained herein of any other party, or any representative, agent, or attorney of any other party.

6.10. Attorney Fees: In the event of any controversy, claim or dispute between the parties hereto, arising out of or relating to this agreement, or the breach hereof, the prevailing party shall be entitled, in addition to other such relief as may be granted, to a reasonable sum as and for attorney fees.

6.11 No waiver: The waiver of any breach by any party of any provision of this agreement shall not constitute a continuing waiver or a waiver of any subsequent breach of this agreement.

6.12. Assignment: This agreement is specifically not assignable by Consultant to any person or entity. Any assignment or attempt to assign by Consultant whether it be voluntary or involuntary, by operation of law or otherwise, is void and is a material breach of this agreement, giving rise to a right to terminate as set forth in Section 4.03.

6.13. Time for Performance: Except as otherwise expressly provided for in this agreement, should the performance of any act required by this agreement to be performed by either party be prevented or delayed by reason by any act of God, strike, lockout, labor trouble, inability to secure materials, epidemics, pandemics, or any other cause, except financial inability, which is the fault of the party required to perform the act, the time for performance of the act will be extended for a period of time equivalent to the period of delay and performance of the act during the period of delay will be excused: provided, however, that nothing contained in this Section shall exclude the prompt payment by either party as required by this agreement of the performance of any act rendered difficult or impossible solely because of the financial condition of the party required to perform the act.

6.14 Severability: Should any provision of this agreement be held by a court of competent jurisdiction or by a legislative or rulemaking act to be either invalid, void or unenforceable, the remaining provisions of this agreement shall remain in full force and effect, unimpaired by the holding, legislation or rule.

6.15. Construction: The parties agree that each has had an opportunity to have their counsel review this agreement and that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this agreement or any amendments or exhibits thereto. The captions of the sections are for convenience and 51 Cannon Corp.- Sewer System Management Plan Updates
reference only, and are not intended to be construed to define or limit the provision to which they relate.

6.16. Amendments: Amendments to this agreement shall be in writing and shall be made only with the mutual written consent of all the parties to this agreement.

6.17. Signatures: The individuals executing this contract represent and warrant that they have the legal capacity and authority to do so on behalf of their respective legal entities.

IN WITNESS WHEREOF, the parties have executed this contract on the following date.

CITY OF SOLVANG CONTRACTOR

CANNON CORPORATION
By: By:

Randy Murphy, City Manager Larry Kraemer,
Dir. Public Infrastructure Div.

Date: Date:

APPROVED AS TO FORM
Richards, Watson & Gershon
By:

Dave Fleishman, City Attorney
Date:

ATTEST:
_______________________________
Annamarie Porter, City Clerk
52 Cannon Corp.- Sewer System Management Plan Updates

EXHIBIT A

SCOPE OF WORK,

FEE SCHEDULE
&

PROJECT SCHEDULE
53 May 16, 2023 Sent via e-mail
Mr. Jose Acosta
Utilities Director
City of Solvang
1644 Oak Street
Solvang, CA 93463
PROJECT: SEWER SYSTEM MANAGEMENT PLAN (SSMP)
SWRCB ORDER WQ 2022-0103-DWQ MANDATED UPDATES
Dear Mr. Acosta:

This proposal presents our scope of work and fee estimate to update portions of the City’s existing Sewer System Management Plan (SSMP) as required by the State Water Resources Control Board, Order No. WQ 2022-0103-DWQ (General Order).

The new General Order requires public agencies to update specific sections of their current SSMP’s permitted under the previous Order (2006-0003-DWQ). In order to comply, the City must do several tasks over the next three years as outlined in the attached Project Understanding and Scope of Work. Because the City of Solvang has regularly kept up with its SSMP’s (2010, 2015, and 2020), the City can register as an “Existing Enrollee” which simplifies the requirements in the near term with a complete update due in three years (2026).

If this proposal meets with your approval, please sign and return our Acceptance of Proposal page or provide a project-specific Professional Services Agreement (PSA) or change order to an existing PSA, any of which will serve as our Notice to Proceed. The fees quoted in this proposal are valid for 60 days from this date and are based upon current California prevailing wage.

Sincerely,
Larry Kraemer, PE
Director, Public Infrastructure Division
C 44813
Exhibit A
54 PROJECT UNDERSTANDING AND APPROACH
In 2020, the City of Solvang completed its second update to its initial Sewer System Management Plan (SSMP) as required by Statewide General Waste Discharge Requirements for Sanitary Sewer Systems - WQO No. 2006-0003-DWQ (SSS WDR), and its related Monitoring and Reporting Program Order No. 2013-0058-EXEC.

On December 6, 2022, the State Water Resources Control Board adopted statewide General Order 2022-0103-DWQ to replace the existing statewide General Order 2006-0003-DWQ as of the effective date of Monday, June 5, 2023. The existing Order 2006-0003-DWQ (also referred to as the WDRs), and existing regulatory coverage for the City’s sewer system(s) under the existing Order, will be rescinded on the effective date.

Order 2022-0103-DWQ provides for existing enrollees to continue their regulatory coverage, without coverage gaps, through a streamlined electronic certification process. Starting on Monday, April 5, 2023, an electronic Continuation of Existing Regulatory Coverage form is available through the City’s CIWQS Sanitary Sewer Systems Database account.

To continue existing regulatory coverage under Order 2006-0003-DWQ to new coverage under General Order 2022-0103-DWQ, the City’s designated staff agent (Jose Acosta or Nathan Giacinto), as the Legally Responsible Official, must electronically certify the Continuation of Existing Regulatory Coverage form, prior to Monday, June 5, 2023. The Continuation of Existing Regulatory Coverage form will be available through the City’s CIWQS account on April 5, 2023, and is required to be completed by 11:59 PM on Sunday, June 4, 2023.

An existing Enrollee of Order 2006-0003-DWQ that fails to have their Legally Responsible Official electronically certify its Continuation of Existing Regulatory Coverage for its sanitary sewer system(s) in the online CIWQS database by 11:59 PM on June 4, 2023, will have no regulatory coverage upon the June 5, 2023, effective date of the new Order, and will continue to not have regulatory coverage for its sanitary sewer system(s) until a full application package is submitted and approved, per Section 2 of the General Order.

Assuming the City is successful electronically certifying its continuation of existing regulatory coverage by June 4, 2023, the following three tasks are required:
(1) Within six months of the adoption date of General Order 2022-0103-DWQ (by October 5, 2023), the City’s Legally Responsible Official needs to upload the City’s 2020 Sewer System Management Plan to the online CIWQS Sanitary Sewer System Database. (2) Within six months of the adoption date of General Order 2022-0103-DWQ (by October 5, 2023), the City needs to update and implement its Spill Emergency Response Plan to incorporate the changes in the new General Order.
(3) By May 2, 2026, the City’s Legally Responsible Official needs to upload and certify a local governing entity-approved Sewer System Management Plan Update (2026) to the online CIWQS Sanitary Sewer System Database.
55 Our approach to these updates will be to accomplish items (1) and (2) as part of the following Scope of Work and defer item (3) until a future date in 2025 (in advance of the 2026 deadline).

As part of this initial scope, we anticipate providing updates to the following elements of the current SSMP: Introduction, Definitions/Abbreviations/Acronyms, Section 1 – Goals, Section 2 – Organization, and Section 6 – Spill Emergency Response Plan.

SCOPE OF WORK
Based on changes since the 2020 SSMP and the need to adhere to the new requirements specified in the General Order, we recommend that each SSMP element identified above be reviewed and updated to bring the SSMP into compliance with the General Order. Our approach to successful completion of the SSMP Update consists of providing professional services through performance of the following tasks.

Task 1. Project Meetings
We have included time in this proposal for three meetings with the City’s wastewater and technical staff. The topic of the first and second meetings will be regarding document preparation, and the third meeting will be for review of the administrative draft SSMP document. We will coordinate with City staff to schedule these meetings at key milestones during the course of the project.

We have also included time for our Project Manager to attend and provide City staff support at one City Council Meeting to recertify the SSMP. The specific date of this meeting will be coordinated with City staff.

Task 2. Review and Compile Documentation
We will review and compile pertinent information adopted since the previous SSMP update in 2020 to determine the extent of changes needed in each respective element of the SSMP. At a minimum, the following elements and respective documents are anticipated.  Cover Sheet
 Revision Log
 Introduction
 Definitions/Abbreviations/Acronyms
 1. Goals
 2. Organization
o Change in staffing
 6. Spill Emergency Response Plan
o Updates required under new General Order
Task 3. Prepare Draft SSMP Specific Element Updates
Subsequent to the first meeting and upon completion of Task 2, we will edit each of the necessary elements of the SSMP to bring the document into compliance with the new General 56 Order. We will circulate the changes to each element to the City as the work progresses via pdf attachments through email. In addition to sequential element updates, we intend to address City comments and compile all changes into one final administrative draft hard copy for City review and comment.

Task 4. Prepare Final SSMP Specific Element Updates
Final specific element updates to the Sewer System Management Plan (SSMP) will be provided to the City Council, staff and administration. Draft comments will be incorporated into the final plan elements for insertion into the 2020 SSMP. The final SSMP updates will then need to be adopted and recertified by the City Council and implemented by staff. As stated above, we will attend one Council meeting to support staff during the adoption process. We have assumed the City will submit a final copy of the updates to the State Water Board for compliance approval.

SCHEDULE
The following schedule is based on the date notice-to-proceed is issued to Cannon.

Draft Sewer System Management Plan Update................................................................ 8 Weeks Final Sewer System Management Plan Update ................................................................ 4 Weeks FEES
Fees are based on the rates per the enclosed fee schedule and do not include Agency checking or recording fees, or title company fees.
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Cannon Corp.- Sewer System Management Plan Updates

EXHIBIT B

INSURANCE REQUIREMENTS
Prior to the beginning of and throughout the duration of the Work, Consultant will maintain insurance in conformance with the requirements set forth below. Consultant will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth here, Consultant agrees to amend, supplement or endorse the existing coverage to do so. Consultant acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to City in excess of the limits and coverage required in this agreement and which is applicable to a given loss, will be available to City.

Consultant shall provide the following types and amounts of insurance:

Commercial General Liability Insurance using Insurance Services Office “Commercial General Liability” policy form CG 00 01, or a City approved equivalent. Defense costs must be paid in addition to limits. There shall be no cross liability exclusion for claims or suits by one insured against another. Limits are subject to review but in no event less than $1,000,000 per occurrence and in the aggregate.

Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including symbol 1 (Any Auto) or the equivalent. Limits are subject to review, but in no event to be less than $1,000,000 per accident. If Consultant owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If Consultant or Consultant’s employees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such person.

Workers Compensation on a state-approved policy form providing statutory benefits as required by law with employer’s liability limits no less than $1,000,000 per accident or disease.

Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the consultant and “Covered Professional Services” as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer’s duty to defend. The policy retroactive date shall be on or before the effective date of this agreement.

Insurance procured pursuant to these requirements shall be written by insurers that are admitted carriers in the state of California and with an A.M. Bests rating of A- or better and a minimum financial size VII.

General conditions pertaining to provision of insurance coverage by Consultant. Consultant and City agree to the following with respect to insurance provided by Consultant:

1. Consultant agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials, employees and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992, or a City approved equivalent. Consultant also agrees to require all contractors, and subcontractors to do likewise.

2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or Consultant’s employees, or agents, from waiving the right of subrogation prior to a loss. Consultant agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise.

3. All insurance coverage and limits provided by Consultant and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement 59 Cannon Corp.- Sewer System Management Plan Updates
or any other agreement relating to the City or its operations limits the application of such insurance coverage.

4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing.

5. Consultant’s general liability policy shall not contain any provision or definition that would serve to eliminate so-called “third party action over” claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor.

6. All coverage types and limits required are subject to approval, reasonable modification and reasonable additional requirements by the City, as the need arises. Consultant shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City’s protection without City’s prior written consent.

7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant’s general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Consultant or deducted from sums due Consultant, at City option.

8. Certificate(s) are to reflect that the insurer will provide 30 days notice to City of any cancellation of coverage by the carrier.

9. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Consultant or any subcontractor, is intended to apply first and on a primary, noncontributing basis in relation to any other insurance or self insurance available to City.

10. Consultant agrees to require that subcontractors, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage required of Consultant. Consultant agrees to monitor and review all such coverage and assumes responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review.

11. If Consultant’s existing coverage includes a deductible or self-insured retention, the deductible or selfinsured retention must be declared to the City. At that time the City shall review options with the Consultant, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions. Consultant shall be responsible for paying any deductibles or self-insured retentions on its policies.

12. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increased benefit to City.

13. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement. 60 Cannon Corp.- Sewer System Management Plan Updates

14. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard.

15. Consultant will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect.

16. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Consultant’s insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five days of the expiration of the coverages.

17. The provisions of any workers’ compensation or similar act will not limit the obligations of Consultant under this agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents.

18. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all-inclusive.

19. These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such.

20. The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section.

21. Consultant agrees to be responsible for ensuring that no contract used between itself and its subconsultants reserves the right to charge City or Consultant for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements.

There shall be no recourse against City for payment of premiums or other amounts with respect thereto.

22. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City.
61 SEWER SYSTEM MANAGEMENT PLAN
(Revision No. 2)
City of Solvang
Public Works Department
411 Second Street
Solvang, CA 93463
June 2020
Prepared by:
62 City of Solvang
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The following is a summary of revisions that have been made to this document.

Revision
No.

Section Description Date
Revised
By
0 All Document creation 4/2010 City Staff/Cannon
1 All 2015 Update 6/2015 City Staff/Cannon
2 All 2020 Update 6/2020 City Staff/Cannon

63 City of Solvang
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TABLE OF CONTENTS
Introduction
Definitions/Abbreviations/Acronyms
Section 1. Goals
Section 2. Organization
Section 3. Legal Authority
Appendix 3-A. City of Solvang City Code, Title 9, Chapters 1 and 2 Appendix 3-B. Agreements with Satellite Agencies
Section 4. Operation and Maintenance Program
Appendix 4-A. City of Solvang Sewer Atlas System
Appendix 4-B. Standard Operating Procedures “Hydro Jet Operator” Section 5. Design and Performance Provisions
Appendix 5-A. Design Guidelines for Water and Sewer Facilities Appendix 5-B. City Construction Standards
Section 6. Overflow Emergency Response Plan
Appendix 6-A. Monitoring and Reporting Program
Appendix 6-B. Sewage Spill Report
Section 7. FOG Control Program
Appendix 7-A. Brochure “A Guide for Restaurant Managers” Appendix 7-B. Kitchen, Restaurant & Deli Best Management Practices Fact Sheet
Appendix 7-C. Grease Trap Standard Detail Drawing No. 609 Section 8. System Evaluation and Capacity Assurance Plan Section 9. Monitoring Measurement and Plan Modifications Section 10. SSMP Program Audits
Section 11. Communication Program
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INTRODUCTION
A Sewer System Management Plan (SSMP) is defined as a document that describes the activities an agency uses to effectively manage its wastewater collection system with the ultimate goal of protecting human health and the environment. Effective management of a wastewater collection system includes the following:
• Maintaining or improving the condition of the collection system infrastructure in order to provide reliable service into the future;
• Cost-effectively minimizing infiltration/inflow (I/I) and providing adequate sewer capacity to accommodate design storm flows; and
• Minimizing the number and impact of sanitary sewer overflows (SSO’s) that occur.

In order to achieve these management objectives, the State Water Resources Control Board and its subsidiary Regional Water Quality Control Boards require that each wastewater collection system agency develop and implement its own unique SSMP.

The City of Solvang has prepared the following SSMP in accordance with the guidelines of the California Water Environment Association (CWEA). The resultant document is a compendium of the existing policies, procedures, and activities that are included in the planning, management, operation, and maintenance of the City’s sanitary sewer system.

The structure (section numbering and nomenclature) of this SSMP follows the General Waste Discharge Requirements for Wastewater Collection Agencies (GWDR), State Water Resources Control Board Order Number 2006-0003 dated May 2, 2006, and amended MRP Order Number WQ 2013-0058-EXEC. In summary, the required elements of this SSMP are:

1. Collection system management goals.

2. Organization of personnel, including the chain of command and communications.

3. Legal authority for permitting flows into the system; inflow/infiltration control and enforcement for proper design, installation, and testing standards; and inspection requirements for new and rehabilitated sewers.

4. Operations and maintenance activities to maintain the wastewater collection system.

5. Design and performance provisions.

6. An overflow emergency response plan.

7. A Fats, Oils, and Greases (FOG) control program.

8. A system evaluation and capacity assurance program.

9. A monitoring, measurement, and modifications plan for SSMP program effectiveness.

10. Periodic internal SSMP audits.

11. A SSMP communication program.
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DEFINITIONS/ABBREVIATIONS/ACRONYMS
Terms That Appear in This Guide (Glossary)
Some terms and acronyms used in this document (and/or the Statewide GWDR), along with their definitions, are as follows:

Authorized Representative – The person designated, for a municipality, state, federal or other public agency, as either a principal executive officer of ranking elected official, or a duly authorized representative of that person.

Bay Area Clean Water Association (BACWA) – BACWA is comprised of local governmental agencies that are leaders in urban water resource management and public stewardship of the San Francisco Bay water quality. BACWA members own and operate publicly owned treatment works (POTW's) that discharge to the waters of the San Francisco Bay Estuary. Together, the BACWA’s members serve over 5 million people in the nine county Bay Areas, treating all domestic, commercial, and a significant amount of industrial wastewater. BACWA was formed to develop a region-wide understanding of the watershed protection and enhancement needs through reliance on sound technical, scientific, environmental, and economic information, and to ensure that this understanding leads to long-term stewardship of the San Francisco Bay Estuary.

Blockage – Something that partially or fully blocks the wastewater from flowing through a sewer pipeline. The blockage can be caused by debris in the sewer, grease buildup, root intrusion, or a partial or full collapse of the pipeline. If not caught in time, the blockage may cause an overflow.

This is also called a stoppage.

California Association of Sanitation Agencies (CASA) – CASA is a non-profit, statewide trade association representing 16 public agencies that provide wastewater collection, treatment, disposal, and water reclamation services to 90 percent of the sewered population in California.

CASA’s mission is to provide proactive leadership, innovative solutions, timely education and information to members, legislators, and the public, and to promote partnerships on wastewater issues with other organizations so that sound public health and environmental goals may be achieved. Website: http://casaweb.org/
California Water Environment Association (CWEA) – CWEA is an association of 8,000-plus professionals in the wastewater industry. CWEA is committed to keeping California’s water clean. CWEA trains and certifies wastewater professionals, disseminates technical information, and promotes sound policies to benefit society through protection and enhancement of the water environment. CWEA offers services at the state level and locally through 17 geographical local sections. Through their on-line bookstore, CWEA offers technical references for sewer system operation and maintenance. Website: http://www.cwea.org/ Central Valley Clean Water Association (CVCWA) – CVCWA is an association comprised of over 50 wastewater treatment and collection system agencies. CVCWA’s mission is to 66 Definitions/Abbreviations/Acronyms
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effectively represent the interests of public wastewater agencies in the Central Valley in regulatory matters and to support the exchange of information so members can best meet their business challenges. Website: http://www.cvcwa.org
Central Valley Regional Water Quality Control Board – Also known as Regional Water Board or RWQCB. The mission of this state regulatory agency is to: preserve, enhance and restore the quality of California’s water resources, and ensure their proper allocation and efficient use for the benefit of present and future generations. Website: http://waterboards.ca.gov/centralvalley/ CIP – Capital Improvement Plan
Dynamic Model – Computer hydraulic model simulation which solves the complete dynamic flow routing equations (St. Venant’s equations) for accurate simulation of backwater, looped connections, surcharging, and pressure flow in a collection system.

Enrollee – The legal public entity that owns a sanitary sewer system, as defined by the GWDR, which has submitted a complete and approved application for coverage under the GWDR. This is also called a sewer system agency or wastewater collection system agency.

Fats, Oils and Grease (FOG) – Fats, oils, and grease that are discharged into the sanitary sewer collection system by food service establishments (FSE), homes, apartments, and other sources. FOG is a major cause of blockages leading to increased maintenance and sometimes SSO’s.

FOG Control Program – To be implemented at the Enrollee’s discretion. May include public education program; plan and schedule for the disposal of FOG; legal authority to prohibit FOG related discharges; requirement to install grease removal devices; authority to inspect grease producing facilities; identification of sanitary sewer system sections subject to FOG blockages and the establishment of a cleaning schedule for each section; development and implementation of source control measures for all sources of FOG.

Geographical Information System (GIS) – A database linked with mapping, which includes various layers of information used by government officials. Examples of information found on a GIS can include a sewer map; sewer features such as pipe location, diameter, material, condition, last date cleaned or repaired. The GIS also typically contains base information such as streets and parcels.

Governing Board – This is the governing board of the sewer entity developing the SSMP.

Examples would be the Board of Directors, the City Council, or the County Board of Supervisors.

General Waste Discharge Requirements (GWDR) (WDR) – Similar to a NPDES permit but with significant differences. A WDR is an authorization to discharge waste with certain conditions, which can be issued on an individual basis or to a group of dischargers. Unlike NPDES permits, WDR's do not sunset, and are most commonly issued by the Regional Water Boards. The 67 Definitions/Abbreviations/Acronyms
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Statewide General WDR for Sanitary Sewer Systems was adopted by the SWCRB and will be implemented by the Regional Water Boards and SWRCB.

Groundwater Induced Infiltration (GWI) – Infiltration attributed to groundwater entering the sewer system.

Infiltration – The seepage of groundwater into a sewer system, including service connections.

Seepage frequently occurs through defective or cracked pipes, pipe joints, connections, or manhole walls and joints.

Inflow – Water discharged into a sewer system and service connections from such sources as, but not limited to: roof leaders, cellars, yard and area drains, foundation drains, cooling water discharges, drains from springs and swampy areas, areas around manhole covers or through holes in the covers, cross connections from storm and combined sewer system, catch basins, storm waters, surface runoff, street wash waters, and/or drainage. Inflow differs from infiltration in that it is a direct discharge into the sewer rather than a leak into the sewer itself.

I/I – Infiltration and Inflow
Lateral – The portion of sewer that connects a home or business with the main line in the street.

Sometimes sewer system agencies own or maintain a portion of the lateral.

Upper Lateral: Portion of lateral from building to property line (or easement line), usually privately owned and maintained.

Lower Lateral: Portion of lateral from property line (or easement line) to sewer mainline in the street or easement. This portion of the lateral is sometimes privately owned and maintained and sometimes publicly owned and maintained.

MRP – Monitoring and Reporting Program. The Monitoring and Reporting Program established in the WDR that establishes monitoring, record keeping, reporting, and public notification requirements for the GWDR.

OERP – Overflow Emergency Response Plan – Identifies measures to protect public health and the environment. A plan must include the following: notification procedure, appropriate response plan, regulatory notification procedures, employee training plan, procedures to address emergency operations, and a program that ensures all reasonable steps are taken to contain and prevent discharges.

Private Lateral – That portion of the Lateral that is owned and maintained by the private property owner that it serves. Based on an individual agency’s ordinance, this may just be the Upper Lateral or can include the Lower Lateral.

Preventative Maintenance – Regularly scheduled servicing of machinery, infrastructure or other equipment using appropriate tools, tests, and lubricants. This type of maintenance can prolong the useful life of equipment, infrastructure, and machinery, and increase its efficiency by 68 Definitions/Abbreviations/Acronyms
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detecting and correcting problems before they cause a breakdown of the equipment or infrastructure failure.

R-Value – The amount of rainfall that reaches the collection system via infiltration and inflow.

This value is typically expressed as a percentage of total rainfall volume that reaches the collection system.

Rainfall Dependent Infiltration and Inflow (RDII) – Infiltration and Inflow that is attributed directly to rainfall.

Regional Water Board – Short name for any of the nine regional boards including the San Francisco Bay Area Regional Water Quality Control Board and the Central Valley Regional Water Quality Control Board.

Rehabilitation and Replacement Plan (also referred to as Capital Improvement Plan) – Identifies and prioritizes system deficiencies and implements short-term and long-term rehabilitation actions to address each deficiency.

Sanitary Sewer Overflow (SSO) – The Statewide GWDR defines an SSO as any overflow, spill, release, discharge, or diversion of untreated or partially treated wastewater from a sanitary sewer system, including overflows or releases that reach waters of the United States, overflows or releases that do not reach water of the United States, and backups into buildings and/or private property caused by conditions within the publicly owned portion of the sewer system.

Sanitary Sewer Overflow Categories –
• Category 1 – Discharges of untreated or partially treated wastewater of any volume resulting from an enrollee’s sanitary sewer system failure or flow condition that:
o Reach surface water and/or reach a drainage channel tributary to a surface water; or
o Reach a Municipal Separate Storm Sewer System (MS4) and are not fully captured and returned to the sanitary sewer system or not otherwise captured and disposed of properly. Any volume of wastewater not recovered from the MS4 is considered to have reached surface water unless the storm drain system discharges to a dedicated storm water or groundwater infiltration basin (e.g., infiltration pit, percolation pond).

• Category 2 – Discharges of untreated or partially treated wastewater of 1,000 gallons or greater resulting from an enrollee’s sanitary sewer system failure or flow condition that do not reach surface water, a drainage channel, or a MS4 unless the entire SSO discharged to the storm drain system is fully recovered and disposed of properly. • Category 3 – All other discharges of untreated or partially treated wastewater resulting from an enrollee’s sanitary sewer system failure or flow condition. • Private Lateral Sewage Discharges (PLSD) – Sewage discharges that are caused by blockages or other problems within a privately owned sewer lateral connected to the enrollee’s sanitary sewer system or from other private sewer assets. PLSDs that the 69 Definitions/Abbreviations/Acronyms
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enrollee becomes aware of may be voluntarily reported to the California Integrated Water Quality System (CIWQS) Online SSO Database.

Sanitary Sewer Systems – Any system of pipes, pump stations, sewer lines, or other conveyances, upstream of a wastewater treatment plant headworks used to collect and convey wastewater to the publicly owned treatment facility. Temporary storage and conveyance facilities are considered to be part of the sanitary sewer system and discharges into these temporary storage facilities are not to be considered SSO’s.

Satellite Collection System – The portion, if any, of a sanitary sewer system owned or operated by a different public agency than the agency that owns and operates the wastewater treatment facility to which the sanitary sewer system is tributary.

Sewer System Management Plan – SSMP – A series of written site specific programs that address how a collection system owner/operator conducts their daily business as is outlined in the WDR. Each SSMP is unique for an individual discharger. The plan includes provisions to provide proper and efficient management, operation, and maintenance of sanitary sewer system while taking into consideration risk management and cost benefit analysis. The plan must also contain a spill response plan. Certification is offered by technically qualified and experienced persons and provides a useful cost effective means for ensuring that SSMP's are developed and implemented appropriately.

Southern California Alliance of Publicly Owned Treatment Works (SCAP) – SCAP is a non-profit organization comprised of Publicly Owned Treatment Works (POTW's) including wastewater treatment plants (WWTP) and public collection system owner/operators dedicated to assisting its member cities and agencies in achieving regulatory compliance. Website: http://scap1.org/ State Water Resources Control Board – Also called the State Board. This is the State agency that developed and passed the GWDR for collection systems and the agency that maintains the SSO reporting web site.

Static Model – A computer hydraulic model that uses the Manning’s Equation to determine hydraulic capacity of the gravity pipelines and either the Manning’s or Hazen-Williams Equations to determine the hydraulic capacity of the pressure pipeline system. The capacity is compared to the peak hydraulic flow in the system to determine potential deficiencies. The static model assumes the peak hydraulic flow occurs at all locations within the collection system at the same time.

Stoppage – Something that partially or fully blocks the wastewater from flowing through a sewer pipeline. A stoppage can be caused by debris in the sewer, grease buildup, root intrusion, or a partial or full collapse of the pipeline. If not caught in time, a stoppage may cause an overflow.

This is also called a blockage.

System Evaluation and Capacity Assurance Plan – A required component of an agency’s SSMP and an important part of any agency’s overall Capital Improvement Plan that provides hydraulic 70 Definitions/Abbreviations/Acronyms
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capacity of key sanitary sewer system elements for dry weather peak flow conditions, as well as the appropriate design storm or wet weather event.

Wastewater Collection System – See Sanitary Sewer System. 71 Goals
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SECTION 1. GOALS

1.1 Introduction
This section of the Sewer System Management Plan (SSMP) identifies goals the City has set for the management, operation and maintenance of the sewer system and discusses the role of the SSMP in supporting these goals. These goals provide focus for City Staff to continue high-quality work and to implement improvements in the management of the City’s wastewater collection system. This section fulfills the Goals requirement of the General Waste Discharge Requirements (GWDR) of the State Water Resources Control Board (SWRCB) Element 1 SSMP Requirements.

1.2 Regulatory Requirements for Goals Section
The summarized requirements for the Goals section of the SSMP are:

GWDR (Element 1 - Goals) Requirement:

The collection system agency must develop goals to properly manage, operate, and maintain all parts of its wastewater collection system in order to reduce and prevent SSO’s, as well as mitigate any SSO’s that occur.

Each wastewater collection system agency shall develop goals for the Sewer System Management Plan as follows:
• To properly manage, operate, and maintain all parts of the wastewater collection system;
• To provide adequate capacity to convey peak flows;
• To minimize the frequency of sanitary sewer overflows (SSO’s); and • To mitigate the impact of SSO’s.

1.3 SSMP Goals
The goals of the City of Solvang SSMP are to:
• Properly manage, operate, and maintain the wastewater collection system; • Maintain design construction standards and specifications for the installation of new wastewater systems;
• Verify the wastewater collection system has adequate capacity to convey sewage during peak events;
• Minimize the frequency of sanitary sewer overflows;
• Respond to sanitary sewer overflows quickly and mitigate the impact of overflows; • Provide training on a regular basis for staff in collection system maintenance and operations;
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• Encourage and support participation in the California Water Environment Associations’ voluntary Wastewater Certification Program and on-going training programs;
• Maintain a Fats, Oil, and Grease (FOG) program to limit fats, oils, grease, and other debris that may cause blockages in the sewer collection system; • Identify and prioritize structural deficiencies and implement short-term and long-term maintenance and rehabilitation actions to address each deficiency; • Prevent public health hazards;
• Minimize inconveniences by responsibly handling interruptions in service; • Convey wastewater to treatment facilities with a minimum of infiltration, inflow, and ex-filtration;
• Use funds available for sewer operations in the most efficient manner; • Perform all operations in a safe manner to avoid personal injury and property damage;
• Meet all applicable regulatory notification and reporting requirements; • Educate and communicate with Public regarding the importance of Community Involvement and Support in the SSMP program; and,
• Provide excellent customer service.

This SSMP supplements and supports the City’s existing Operations & Maintenance program and goals by providing high-level, consolidated guidelines and procedures for all aspects of the City’s sewer system management. The SSMP will contribute to the proper management of the collection system and assist the City in minimizing the frequency and impacts of SSO’s by providing guidance for appropriate maintenance, capacity management, and emergency response.
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SECTION 2. ORGANIZATION

2.1 Introduction
This section of the SSMP identifies City Staff who are responsible for implementing this SSMP, responding to SSO events, and meeting the SSO reporting requirements. This section also includes the designation of the Authorized Representative to meet SWRCB requirements for completing and certifying spill reports. This section fulfills the Organization requirement of the GWDR Element 2 - Organization SSMP Requirements.

2.2 Regulatory Requirements for Organization Section
The summarized requirements for the Organization section of the SSMP are:

GWDR (Element 2 - Organization) Requirement:

The collection system agency’s SSMP must identify:
• The name of the responsible or authorized representative; • The names and telephone numbers for management, administrative, and maintenance positions responsible for implementing specific measures in the SSMP program. Include lines of authority as shown in an organization chart or similar document with a narrative explanation; and
• The chain of communication for reporting SSO’s, from receipt of a complaint or other information, including the person responsible for reporting SSO’s to the State and Regional Water Board and other agencies if applicable (such as County Health Officer, County Environmental Health Agency, and/or State Office of Emergency Services (OES)).

2.3 Organization

2.3.1 Reporting Structure
The City of Solvang is operated under a City Council/City Manager form of government. The City Manager reports to the Council and is responsible for city-wide operations. The Public Works Director reports to the City Manager and is responsible for the Water and Wastewater Divisions and provides updates to the City Council on the status of water and wastewater operations. The Wastewater Supervisor is responsible for the daily operation of the collection system and the wastewater treatment plant. Wastewater operators (Operators) report to and are given direction from the Wastewater Supervisor.

The organization chart for the management, operation, and maintenance of the City’s wastewater collection system is shown on Figure 2-1.
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Figure 2-1. Organization Chart

WASTEWATER DIVISION WATER DIVISION

PUBLIC WORKS DIRECTOR
Matt van der Linden

WASTEWATER SUPERVISOR (IV)
Nathan Giacinto

WATER SUPERVISOR
Mike Mathews

CITY MANAGER
Xenia Bradford

WASTEWATER LEAD OPERATOR (III)
Paul Matsukas

WASTEWATER OPERATOR (IV)
Trevor Holley

WASTEWATER OPERATOR (II)
Jeff Morss

WATER OPERATOR
Andrew Guynn

WATER OPERATOR
James Petersen

WASTEWATER OPERATOR (II)
Nick Rivera

COLLECTION SYSTEM OPERATOR
Vacant

WATER OPERATOR
Frank Pacheco
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2.3.2 Service Calls/Sanitary Sewer Overflow Reporting
Service Calls:

The City of Solvang operates two main communication centers (City Hall and Police Dispatch) that receive calls from the general public. During normal business hours (7:00 a.m. to 4:00 p.m., Monday through Friday) City Hall transfers wastewater related phone calls to the Wastewater Treatment Plant Operations Center. During all other hours, phone calls to City Hall are automatically transferred to the ON CALL Operators’ Cell phone.

The collection system and treatment plant is staffed from 7:00 a.m. to 4:00 p.m. Monday through Friday, and 4 hours on Saturday and Sunday. Operators are designated weekly to carry a cellular telephone for after hour emergencies. Operators while “ON CALL” are required to remain within a 30-minute response zone. (Note: The City has an automated telephone system which notifies the ON CALL operator and supervisor for after hour emergencies.) ON CALL duty begins and ends on Friday. ON CALL time will begin at 4:00p.m. on Friday, and ends at 7:00 a.m. the following Friday. ON CALL assignments will be designated at least one month in advance, and posted at the treatment plant.

Operators may change ON CALL assignments (trade ON CALL days) with advanced approval from the Wastewater Supervisor. The Operator who is designated ON CALL is required to test the telephone by activating it during the first day of his/her rotation.

The ON CALL Operator is required to carry the wastewater division cellular telephone at all times. Immediately after Operators receive a call, they shall call the telephone number sent on the telephone, and acknowledge receipt of the call. The Operator shall respond to the emergency as required.

In the absence of the Wastewater Supervisor (after hours), Operators are responsible to respond as required for collection system and wastewater treatment plant emergencies. A situation may occur where an Operator will need specialized equipment, physical assistance, and (or) technical advice. If needed, Operators may call in water system operators, other employees, and/or contractors for assistance during an emergency. Operators are instructed to contact the Wastewater Supervisor in case of any emergency. If the Supervisor cannot be reached, operators are instructed to contact the Director of Public Works. If the Director of Public Works is not available, contact the City Manager. The Lead Operator acts as the supervisor when the Wastewater Supervisor is not present. 76 Organization
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Sanitary Sewer Overflow Reporting:

Upon receiving the information, the Wastewater Operator on duty will evaluate the situation and determine if additional help is necessary. The Wastewater Operator on duty must notify the Wastewater Supervisor if:
• An SSO has occurred;
• The SSO is 1,000 gallons or more;
• The SSO enters surface water or drainage channel;
• The SSO causes property damage or flooding in a home structure; or • The SSO constitutes an imminent danger to the public or environment (i.e. pathways, bike trails, busy intersections, etc.)
The Wastewater Operator on duty shall document all spills in the following reports and actions.

The reports shall be forwarded to the Wastewater Supervisor for investigation and/or follow-up. • Day Log
• Vac-Con Log
• Sewer Spill Report Form (RWQCB)
• Phone calls to OES
• Fax to RWQCB, CEH
Under special circumstances, the Wastewater Supervisor or Lead Operator will notify RWQCB and CEH by telephone of the spill.

2.3.3 Authorized Representative
The City’s Authorized Representative in all wastewater collection system matters is the Public Works Director. The Director of Public Works is authorized to certify electronic spill reports submitted to the SWRCB.

The Wastewater Supervisor is authorized to act in the Director’s absence. The Wastewater Supervisor is authorized to submit SSO reports to the appropriate government agencies.

2.3.4 Responsibility for SSMP Development, Implementation, and Maintenance The Public Works Director is responsible for implementing all elements of this SSMP. The Wastewater Supervisor has the responsibility for developing, periodically auditing, and maintaining the City’s SSMP. The Wastewater Supervisor may delegate the responsibility for developing, periodically auditing, and maintaining portions of this SSMP to his/her staff.

2.3.5 SSO Reporting Chain of Communication
Figure 2-2 contains a flowchart depicting the chain of communication for responding to and reporting SSO’s, from observation of an SSO to reporting the SSO to the appropriate regulatory agencies. Table 2-1 lists contact phone numbers for the parties included in the chain of communication. The SSO Reporting process is described in more detail in Section 6: Overflow Emergency Response Plan.
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Table 2-1. Contact Numbers for SSO Chain of Communication

CONTACT TELEPHONE NUMBER
City of Solvang, Administration/City Hall (805) 688-5575 City of Solvang, Wastewater Treatment Plant (805) 688-6997 City of Solvang, Police Department Dispatch (805) 686-5000 Public Works Director, Matt van der Linden (805) 680-7757 Wastewater Supervisor (IV), Nathan Giacinto (805) 588-4664 Wastewater Lead Operator (III), Paul Matsukas (805) 757-2837 Wastewater Operator (IV), Trevor Holley (805) 588-2568
Wastewater Operator (II), Jeff Morss (805) 588-5943
Wastewater Operator (II), Nick Rivera (805) 588-1898
Collection System Operator, Vacant
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Figure 2-2. SSO Response Chain of Communication
If hazardous substances
are involved
If hazardous substances
are involved
After hours, City Hall
message directs caller
to on call Operator Not
Police

OBSERVER PUMP STATION ALARM

CITY HALL

WASTEWATER

TREATMENT PLANT

WASTEWATER DIVISION

WASTEWATER

SUPERVISOR

WASTEWATER LEAD

OPERATOR

SSO NOTIFICATION

AND REPORTING TO

APPROPRIATE

AGENCIES

POLICE DEPARTMENT

DISPATCH CENTER

SEWER ON-CALL

PERSONNEL

SEWER MAINTENANCE
CREW

PUBLIC WORKS

DIRECTOR

FIRE DEPARTMENT
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SECTION 3. LEGAL AUTHORITY

3.1 Introduction
This section of the SSMP discusses the City’s Legal Authority, including the Municipal Code and agreements with other agencies. This section fulfills the Legal Authority requirement of the GWDR Element 3 – Legal Authority SSMP Requirements.

3.2 Regulatory Requirements for Organization Section
The summarized requirements for the Legal Authority section of the SSMP are:

GWDR (Element 3 – Legal Authority) Requirement:

The wastewater collection system agency must demonstrate, through collection system use ordinances, service agreements, or other legally binding procedures, that it possesses the necessary legal authority to:
• Prevent illicit discharges into its wastewater collection system (examples may include infiltration and inflow (I/I), storm water, chemical dumping, unauthorized debris and cut roots, etc.);
• Require that sewer and connections be properly designed and constructed; • Ensure access for maintenance, inspection, or repairs for portions of the lateral owned or maintained by the City;
• Limit the discharge of fats, oils, and grease and other debris that may cause blockages; • Enforce violation of its sewer ordinances;
• Authority to inspect grease producing dischargers; and • Authority to enforce sewer-related ordinances.

3.3 Municipal Code
The City of Solvang’s Sewer Code, Title 9, Chapters 1 and 2, describes the City’s current legal authorities. The legal authorities provided by the Sewer Code and other sources that address the regulatory requirements are summarized on Table 3-1. A copy of the current version of Chapters 1 and 2 is included in Appendix 3-A and shows updates in red since the 2015 SSMP Update.
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Table 3-1. Summary of Legal Authority in Municipal Code and Other Sources

REQUIREMENT MUNICIPAL CODE

REFERENCE

MEETS GWDR
REQUIREMENTS?
General
Prevent illicit discharges into the wastewater
collection system
Section 9-2C-1
Section 9-2C-2
Yes
Limit the discharge of fats, oils, and grease and
other debris that may cause blockages
Section 9-2C-2 (B) Yes
Require that sewer and connections be properly
designed and constructed
Section 9-2A-2
Section 9-2B-5
Yes
Water softening and conditioning equipment Section 9-2C-9 Yes Require proper installation, testing, and inspection
of new and rehabilitated sewers
Section 9-2D-7 Yes
Laterals
Clearly define City responsibility and policies Section 9-2-4 Section 9-2A-4
Yes
Ensure access for maintenance, inspection, or
repairs for portions of the service lateral owned or
maintained by the City
Section 9-2-4 (B) Yes
Control infiltration and inflow (I/I) from private
service laterals
Section 9-2C-1 Yes
FOG Source Control
Requirements to install grease removal devices
(such as traps or interceptors), design standards
for the grease removal devices, maintenance
requirements, BMP requirements, record keeping
and reporting requirements
Section 9-2C-3 (A)
Section 9-2C-3 (B)
City Standard Plan #609
Yes
Authority to inspect grease producing facilities Section 9-2C-3 (A) Section 9-2D-7
Yes
Enforcement
Enforce any violation of its sewer ordinances Section 9-2-4 (B) Section 9-2E-6
Section 9-2E-7
Section 9-2E-8
Section 9-2E-9
Yes
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3.4 Agreements with Satellite Agencies
Santa Ynez Community Services District
The Santa Ynez Community Services District’s (SYCSD) wastewater collection system discharges into the Fjord Lift Station just prior to discharging into the wastewater treatment plant. The City has a written agreement with the District regarding the joint use of certain facilities. A copy of the agreement is included as Appendix 3-B.

The City of Solvang Wastewater Treatment Plant (Plant) has a design and permit capacity rating of 1.5 million gallons per day (mgd) as reported in the 2004 WWTP Facility Plan and the Waste Discharge Requirements (WDR) Order No. R3-2007-0069. The City of Solvang and SYCSD currently rely on the Plant to serve their respective communities. SYCSD, through an interagency agreement with Solvang, has purchased capacity rights to 0.30 mgd (20%) of the Plant’s 1.5 mgd capacity and is restricted to using up to 95% of their purchased capacity. In addition, 0.088 mgd of SYCSD’s capacity is reserved for the Santa Ynez Band of Mission Indians (Band).

In late 2015 in a letter from SYCSD to the City, the District stated their intentions to annex 525 parcels within the District’s Sphere of Influence that were not at the time connected to the public sewer system and requested to purchase an additional 120,000 gallons per day capacity in the Plant. In response to this request, the City commissioned and finalized a study (Technical Memorandum – Remaining Capacity, Cannon, 2016) of available capacity in the Plant.

Subsequent to this memorandum, the City prepared a letter (September 17, 2018) and the District later responded (April 2, 2019) stating their 300,000 gallons per day average dry weather flow was sufficient.

Los Olivos Community Services District
The Los Olivos Community Services District (LOCSD) Board Meeting held a workshop to begin discussions with the community about the “regional” and “local” options (i.e. packaged WWTP located in Los Olivos vs. sewer line down Alamo Pintado Road to send sewage to Solvang).

Supervisor Joan Hartmann spoke and indicated the County would not support a sewer line down Alamo Pintado Road. In addition, preliminary cost figures were presented that indicate it would be more than double the cost to send their sewage to Solvang vs. a packaged WWTP located in Los Olivos. As such, it was clear that the LOCSD Board strongly prefers the local option of a WWTP located in Los Olivos. Staff agree with their Board that the local option will be much less costly to their rate payers. Based on this, it is highly unlikely that LOCSD will end up wanting capacity in the Solvang WWTP.

3.5 Salt Management Program
The City of Solvang’s Salt Management Plan (2011) and subsequent Salt Management Program (2018) provide analyses and goals to reduce mass loadings of salts in the WWTP effluent to comply with limitations and to not negatively impact beneficial uses of groundwater.

Salt reduction measures developed as a result of the Salt Management Program focus on all 82 Legal Authority
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potential salt contributors to the collection system. Refer to City of Solvang’s City Code, Title 9, Chapter 2, Article C for types of wastes prohibited in the sanitary sewer system.

The current approach to managing salt discharge at the Solvang WWTP (WWTP) consists of using State Water—which is softer than local groundwater—as much is possible while ensuring long term adequate water supply and minimizing water supply costs. This approach has been successful in terms of keeping effluent TDS levels at the WWTP below its discharge limits except during drought. While this approach worked successfully for effluent sodium and chloride levels during the initial few years of CCWA water deliveries, the WWTP has seen both sodium and chloride concentrations rise to the point of exceeding effluent limits in the past few years.

Failure to address one or more of the salt sources will result in continual effluent limit exceedances and potential RWQCB fines.

Based on increased concentrations and mass loadings of sodium and chloride currently discharged from the WWTP, the following phased approach is addressing the source of salts entering the system.

Step 1. Water Supply – providing more soft water while minimizing water supply costs to the customer base. (Ongoing)
Step 2. Public Outreach/Community Education – educating the community about their role in the control of salt discharge to the sewer system and the resulting effects at the WWTP is critical to a successful salt management program. (Ongoing) Many of the general public are not aware of the negative consequences of excessive salt discharges to the environment. If not controlled over the long-term, excessive salt can cause State regulatory permitting violations, long-term degradation of groundwater quality, and/or higher treatment plant costs, which will ultimately become the public’s responsibility.

The City’s efforts to reach out to the public will be a focused education program during 2021 through 2023 with an ongoing annual educational newsletter in subsequent years. The following methods and sources may also be used for reaching out to the community:
• Community Newsletter to Ratepayers
• Informative Radio Commercial
• Sewer System Fact Sheet
• City Website
• Monthly Water/Sewer Bill Insert
Step 3. Modifications of WDR Permit Limits – during the City’s ongoing process to renew its permit to operate the Solvang WWTP, the City has requested sodium (Na) and chloride (Cl) discharge limits be revised to 250 mg/l each, consistent with the Santa 83 Legal Authority
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Rita Sub-Basin into which the WWTP percolation ponds directly infiltrate into. (The Solvang WWTP is located within the Santa Rita Sub-Basin.) Step 4. Automatic Water Softeners (AWS) – a significant percentage of residences have AWSs. Commercial uses of AWS are not a contributor because of the City’s municipal code prohibits the discharge of “any salt from water softening devices utilizing salt in the regenerating process” (Code 9-2C-2J, Ord. 86-32, 4-3-1986).

While the City has an existing ordinance prohibiting the discharge of any salt from commercial AWS, this ordinance was adopted in advance of recent legislation and revisions to the California Water Code specifically addressing residential AWS. In accordance with Assembly Bill 1366 and California Water Code Section 13148, the City can impose restrictions specifically on residential AWS if found that controlling residential salt discharges will aid in the achievement of water quality objectives for the WWTP.

The City may implement Step 4 by 2026, and will continue pursuing Step 3, and completing the focused public education effort in Step 2. The City intends then to evaluate the WWTP effluent salt levels in this updated report to determine if residential brine waste prohibition ordinance or wellhead RO water softening is needed to control salt discharge.

The City’s efforts will be ongoing to address the concentrations and mass loadings of TDS, sodium, and chloride discharged from the WWTP.

Summary of Completed, In Progress, and Ongoing City Efforts:
• City ordinance requiring old water softener systems to be replaced with high efficiency softener systems; (Complete, November 2016)
• Purchase of additional 300 AFY State Water entitlement; (In Progress) • Water supply blending for softer water and thus less water softening and less brine discharge; (Ongoing)
• Semi-annual, then annual community educational newsletter to customers; (Ongoing); and
• Newsletters and other helpful educational information posted to the City’s website (Ongoing)
Summary of Recommended Future City Actions/Measures:
• As economically feasible, purchase supplemental State Water on an annual basis;
• Increase sodium and chloride effluent discharge limits from 150 mg/l to 250 mg/l with the renewal of its Waste Discharge Permit with the RWQCB; • Prohibit the use of residential AWS beginning January 1. 2026 (if necessary or if wellhead water softening implemented);
• Pilot project to evaluate well head softener, and other available water softening technologies); and
• 2023 salts re-evaluation.
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APPENDIX 3-A. CITY OF SOLVANG CITY CODE, TITLE 9, CHAPTERS 1 AND 2 CHAPTER 1

WATER AND SEWER REGULATIONS
9-1-1: CONFLICTING PROVISIONS:

A. Conflict Between Titles: If the provisions of this title conflict with or contravene the provisions of another title of this code, the provisions of this title shall prevail as to all matters and questions arising out of the subject matter of this title.

B. Conflict Between Chapters: If the provisions of any chapter of this title conflict with or contravene the provisions of another chapter of this title, the provisions of each chapter shall prevail as to all matters and questions arising out of the subject matter of this title.

C. Conflict Between Sections: If conflicting provisions are found in different sections of the same chapter or subtitle, the provisions of the sections last in numerical order shall prevail, unless such construction is inconsistent with the meaning of the chapter (Ord. 86-32, 4-3-1986). 9-1-2: VIOLATIONS; PENALTY:

A. Violation: It shall be unlawful for any person to violate any provision of this title. Violation of any provision of this title is a misdemeanor punishable as provided in section 1-3-3 of this code (Ord. 86-32, 4-3-1986; amd. 2001 Code).

B. Nuisance Declared: In addition to all other penalties imposed by law for violation of any provision of this title, any condition caused by or existing in violation of any provision of this title shall be deemed a public nuisance subject to abatement in accordance with the applicable laws of the state of California. The city attorney is hereby authorized to commence actions and proceedings for the abatement, removal, destruction or enjoinment of any such public nuisance in the manner provided by law. Each day that such nuisance continues shall be regarded as a new and separate offense.

C. Cumulative Remedies: The remedies and penalties provided in this title are cumulative and may be exercised in addition to all other remedies or penalties available under other applicable law (Ord. 86-32, 4-3-1986).
9-1-3: APPLICABILITY OF CODE OF CIVIL PROCEDURE:

A. Applicability Of State Law: Pursuant to the provisions of Code of Civil Procedure section 1094.6(g), said section 1094.6 is hereby made applicable to judicial review of any decision of the City Council or any board, commission or agency of the city.

B. Expansion Of Judicial Review Or Extension Of Period Of Limitations Prohibited: Nothing contained in this chapter shall be deemed to expand the scope of judicial review or extend any applicable period of limitations for the filing of any judicial action (Ord. 86-32, 4-3-1986). 85 Appendix 3-A
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CHAPTER 2

SEWER CODE
9-2-1: DEFINITIONS:

Except as otherwise provided in this chapter, or unless the context of this chapter otherwise requires, the following words whenever used in this chapter shall be given the meanings and construction set forth in this section:

APPLICANT: The person making application for a permit. No person shall be an applicant who is not the owner or authorized agent of the owner of the premises to be served by the sewage facility for which the permit is requested.

BUILDING: Any structure containing sanitary facilities, designed for use as a human habitation or place of business, recreation or other purpose.

CITY INSPECTOR: In any place this code uses the phrase "City Inspector" that phrase shall mean the public works director or his/her designee.

GARBAGE: Solid wastes from the preparation, cooking and dispensing of food, and from the handling, storage and sale of produce.

HOUSE SEWER: Any sewer or drain beginning at the plumbing or drainage outlets of any building and running to the property line.

INDUSTRIAL WASTE: Any and all liquid or solid waste substance, not sewage, from any producing, manufacturing or processing operation of whatever nature.

LATERAL SEWER: The portion of the side sewer within a public street.

LICENSED CONTRACTOR: An individual, firm, corporation, partnership or association duly licensed by the state of California to perform the type of work to be done under a duly issued permit.

OUTSIDE SEWER: A private sewer beyond the limits of the city.

PERMIT: The written authorization required by this code for the installation or construction of any facility for the collection or transmission of domestic sewage and waterborne wastes.

PLUMBING SYSTEM: Includes, but shall not be limited to, all plumbing, fixtures and traps, or soil, waste, special waste and vent pipes, and all sanitary sewage pipes within the property lines of the premises.

PRIVATE SEWER: A sewer which is a part of an independent sewage disposal system not connected to a public sewer.

PUBLIC SEWER: A sewer lying within a street and which is controlled by or under the jurisdiction of the city.
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SEWAGE: Any and all waste substance, liquid or solid, associated with human habitation, or which contains or may be contaminated with human or animal excreta or excrement, offal or any feculent matter.

SEWAGE WORKS: All facilities for the collection, transmission, treatment and disposal of sewage.

SEWER: A pipe or conduit which carries sewage and/or industrial wastes to which storm, surface and ground waters are not intentionally admitted.

SIDE SEWER: The part of the horizontal piping beginning at the foundation wall of any building and terminating in the main sewer or septic tank.

STREET: Any public highway, road, street, avenue, alley, way, easement or right of way (Ord. 86-32, 4-3-1986; amd. Ord. 02-223, 11-12-2002).
9-2-2: MANDATORY CONNECTION TO PUBLIC SEWER:

It shall be unlawful for any person to connect to, construct, install or provide, maintain and use any other means of sewage disposal from any building in the city except by connection to the public sewer in the manner provided in this chapter.

A. The owner of any building situated within the city requiring sewage disposal and abutting on any street in which is located a public sewer, shall, at such owner's expense, connect said building directly to such public sewer. All connections required by this section shall be made in accordance with the provisions of this title and all other applicable rules and regulations of the city.

B. The owner of any building in existence prior to the construction of a public sewer to which connection would otherwise be required under subsection A of this section, shall, upon construction of such public sewer, connect said building to such public sewer within ninety (90) days after the date of receipt of written notice from a duly authorized officer of the city advising of the availability of such public sewer and of the requirement for connection thereto (Ord. 86-32, 4-3-1986).
9-2-3: RELIEF FROM REGULATIONS:

A. On Application: When any person, by reason of special circumstances, is of the opinion that any provision of this chapter is unjust or inequitable as applied to his property, he may make written application to the City Council, stating the special circumstances, citing the provisions complained of and requesting suspension or modification of that provision as applied to his premises. If such application be approved, the City Council may, by resolution, suspend or modify the provision complained of, as applied to such property, to be effective as to the date of the application and continuing during the period of the special circumstances.

B. On Own Motion: The City Council may, on its own motion, find that by reason of special circumstances any provision of this chapter should be suspended or modified as applied to 87 Appendix 3-A
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a particular premises and may, by resolution, order such suspension or modification for such premises during the period of such special circumstances, or any part thereof (Ord. 86-32, 4-3-1986).
9-2-4: CITY INSPECTORS:

A. Appointment: The City Council shall appoint a City Inspector to inspect and approve the installation, connection, maintenance and use of all lateral sewers and plumbing, sewerage, sanitary drainage work and facilities in connection therewith in the city.

B. Powers And Authority: The officers, inspectors and any duly authorized employees of the city shall wear or carry an official badge of office or other evidence establishing his position as such and upon exhibiting the proper credentials and identification shall be permitted to enter in and upon any and all buildings, industrial facilities and properties for the purposes of inspection, reinspection, observation, measurement, sampling, testing or otherwise performing such duties as may be necessary in the enforcement of the provisions of this code or any other applicable rule or regulation of the city (Ord. 86-32, 4-3-1986). 9-2-5: CAN AND WILL SERVE CERTIFICATES:

A. Certificate Required: Any person desiring to secure a building permit shall first obtain a can and will serve certificate from the City stating the City's ability to provide proper and adequate water and sewer service to the project.

In the case of commercial, industrial, multiple dwellings and condominium projects, the can and will serve certificate will also address fire protection including, but not limited to, automatic fire sprinkler systems, construction materials, structure heights and ingressegress.

B. Term: Can and will serve certificates shall automatically terminate and be without further force and effect after the passage of ninety (90) days from date of issuance (Ord. 86-32, 4- 3-1986).
9-2-6: USE OF PUBLIC SEWERS REQUIRED:

A. Disposal Of Wastes: It shall be unlawful for any person to place, deposit or permit to be deposited in an unsanitary manner upon public or private property within the city, or in any area under the jurisdiction of the city, any human or animal excrement, garbage or other objectionable waste.

B. Treatment Of Wastes: It shall be unlawful to discharge to any stream or watercourse any sewage, industrial waste or other contaminated substance, except where suitable treatment has been provided in accordance with provisions of this title.

C. Unlawful Disposal: Except as herein provided, it shall be unlawful to construct or maintain within the city any privy, privy vault, septic tank, cesspool, seepage pit or other facility intended or used for the disposal of sewage.
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D. Occupancy Prohibited: No building, industrial facility or other structure within the city shall be occupied until the owner of the premises has complied with all applicable provisions of this title (Ord. 86-32, 4-3-1986).
9-2-7: PRIVATE SEWAGE DISPOSAL 1 :

A. Sewer Not Available: Where connection to a public sewer is not required under the provisions of section 9-2-2 of this chapter, the building sewer shall be connected to a private sewage disposal system complying with the rules, regulations and ordinances of the Santa Barbara County health department.

B. Abandonment Of Facilities: At such time as connection to a public sewer is required with respect to a property served by a private sewage disposal system, as provided in section 9- 2-2 of this chapter, a direct connection shall be made to the public sewer in compliance with this title, and any septic tanks, cesspools and similar private sewage disposal facilities shall be abandoned and filled with suitable material as determined by the City Inspector.

C. Cost Of Maintenance: The owner shall, at the owner's sole expense, operate and maintain the private sewage disposal facilities in a sanitary manner at all times (Ord. 86-32, 4-3- 1986).
9-2-8: DAMAGE TO SEWER FACILITIES:

No unauthorized person shall maliciously, willfully or negligently break, damage, destroy, uncover, deface or tamper with any structure, appurtenance or equipment which is a part of the city's sewage works (Ord. 86-32, 4-3-1986).

ARTICLE A. SEWER CONNECTIONS
9-2A-1: PERMIT REQUIRED:

No person shall construct any sewer or make a connection to any public sewer without first obtaining a written permit from the City and paying all fees and connection charges as required by this title (Ord. 86-32, 4-3-1986).
9-2A-2: CONSTRUCTION REQUIREMENTS:

Construction of sewers shall be accomplished in accordance with the applicable requirements of the city in force from time to time.

A. Sewer Materials: The side, house and lateral sewer shall be vitrified clay sewer pipe, ASTM specification (C13-44T) or equal, polyvinyl chloride (PVC) plastic pipe which shall conform to ASTM standard specification D3034-72, or acrylonitrile butadiene styrene (ABS) pipe which shall conform to ASTM standard specification D2513 and to United States department of commerce commercial standard CS270-65. All pipe joints shall be tight and waterproof. 89 Appendix 3-A
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B. Minimum Size And Slope: The size and slope of the side sewer shall be subject to the approval of the City Inspector, but in no event shall the diameter of the lateral sewer be less than four inches and the diameter of the house sewer be less than three inches. The slope of the side sewer shall not be less than one-fourth inch per foot.

C. Building Drain: Whenever possible the building drain shall be brought to the building at an elevation below the basement floor. No building drain shall be laid parallel to or within three feet of any bearing wall. The building drain shall be laid at uniform grade and in straight alignment insofar as possible. Changes in direction shall be made only with properly curved pipe and fittings.

D. Joints and Connections: All excavations required for the reinstallation of a building drain shall be open trench work unless otherwise approved by the City Inspector. Pipe laying and backfill shall be performed in accordance with ASTM specification (C12-19) except that no backfill shall be placed until the work has been inspected. All joints and connections shall conform to the applicable provisions of the uniform building code then in effect (Ord. 86-32, 4-3-1986).
9-2A-3: CONNECTION TO PUBLIC SEWER:

A. Connection Requirements: The connection of the house sewer into the public sewer shall be made at the lateral if possible, by placing a cleanout "Y" on its back with the cleanout looking up at the property line. Where there is no properly located lateral or where there is no lateral sewer available in collection system, the connection should be made using a sewer saddle at the public main and a lateral extended to the property line with cleanout as provided in the public works department standard details. For new sewer main extensions a "wye" and sewer lateral shall be placed at each parcel according to public works department standard details. The connection to the public sewer shall be made in the presence of the City Inspector and under his supervision and direction and in accordance with the rules, regulations and ordinances of the city. Any damage to the public sewer shall be repaired at the cost of the applicant to the satisfaction of the City Inspector. When a lateral sewer is constructed by an applicant, the applicant shall first obtain a permit for such construction and pay the current inspection fee. Payment of said inspection fee shall not relieve the applicant of the required payment of the connection fees provided in section 9-2E-1 of this chapter, provided however, that the cleanout "Y" shall be placed on its back with the cleanout looking up at the property line when a lateral is constructed by an applicant. Only a licensed and bonded contractor may install lateral sewers in the public right of way and connect the same to city sewer lines.

Prior to commencement of work, every licensed contractor shall provide the city with an undertaking with a surety or sureties satisfactory to the City Inspector, by the terms of which the contractor agrees to hold the city harmless from the damage to the city sewer system caused by the connection to the sewer. The final amount of such undertaking shall be at least five thousand dollars ($5,000.00) if it covers a period not to exceed one year, or five hundred dollars ($500.00) if it covers only a single installation (Ord. 02-223, 11-12-2002). 90 Appendix 3-A
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B. Separate Sewers: No two adjacent lots fronting on the same street shall be permitted to join in the use of the same side sewer. Except as otherwise provided in this section, every building or industrial facility must be separately connected with a public sewer if such public sewer exists in the street upon which the property abuts or in an easement which will serve said property. However, one or more buildings under the same ownership located on a single parcel may be served with the same side sewer during the period of said ownership.

Upon the subsequent subdivision of any such parcel the portion not directly connected with such public sewer shall be forthwith separately connected with a public sewer, and it shall be unlawful for the owner thereof to continue to use or maintain such indirect connection.

Notwithstanding any provision of this section to the contrary, separate residential, commercial or industrial condominium units in the same condominium development may join in the use of a common side sewer.

C. Old Building Sewers: Old building sewers, excepting bituminous (orangeburg), may be used in connection with new buildings only when they are found, upon examination and testing by the City Inspector, to conform to all applicable requirements of the city.

D. Sewer Too Low: In all buildings in which any building sewer is too low to permit gravity flow to the public sewer, sanitary sewage carried by such building sewer shall be lifted by artificial means, approved by the City Inspector and discharged to the public sewer at the expense of the owner (Ord. 86-32, 4-3-1986).
9-2A-4: MAINTENANCE OF SIDE SEWER:

Side sewers, including the horizontal piping beginning at the foundation wall of any building and terminating in the main sewer, shall be maintained by the owner of the property served thereby (Ord. 86-32, 4-3-1986).
9-2A-5: BACKFLOW PREVENTION DEVICE:

In any structure in which the sewer waste outlets-drains are lower than the top elevation of the sewer manholes in the street easement, a backflow prevention device shall be installed on the house sewer (Ord. 86-32, 4-3-1986).

ARTICLE B. PUBLIC SEWER CONSTRUCTION
9-2B-1: PERMIT REQUIRED:

No person shall construct, extend or connect to any public sewer without first obtaining a written permit from the city and paying all fees and connection charges and furnishing bonds as required by this code. The provisions of this section requiring permits shall not be construed to apply to contractors constructing sewers and appurtenances under contracts awarded and entered into by the city (Ord. 86-32, 4-3-1986).
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9-2B-2: PLANS, PROFILES AND SPECIFICATIONS:

The application for a permit for public sewer construction shall be accompanied by complete plans, profiles and specifications, complying with this code, prepared by a registered civil engineer showing all details of the proposed work based on an accurate survey of the ground.

The application, together with the plans, profiles and specifications, shall be examined by the City Inspector who shall approve them as filed or require them to be modified as he deems necessary for proper installation. When the City Inspector is satisfied that the proposed work is proper and the plans, profiles and specifications are sufficient and correct, he shall order the issuance of a permit predicated upon the payment of all connection charges and fees, and the furnishing of an agreement in form to be approved by the city that the subdivider will construct the facilities in strict accordance with the approved plans and specifications, the faithful performance of which agreement shall be secured by a faithful performance bond in an amount and with sureties satisfactory to the city. The permit shall prescribe such terms and conditions as the City Inspector deems necessary in the public interest (Ord. 86-32, 4-3-1986). 9-2B-3: PERSONS AUTHORIZED TO PERFORM WORK:

Only licensed contractors shall be authorized to perform the work of public sewer construction within the city. All terms and conditions of the permit issued by the city to the applicant shall be binding on the contractor. The requirements of this section shall apply to side sewers installed concurrently with public sewer construction (Ord. 86-32, 4-3-1986). 9-2B-4: COMPLIANCE WITH REGULATIONS:

A. Local Regulations: Any person constructing a sewer within a street shall comply with all applicable laws, ordinances, rules and regulations pertaining to the cutting of pavement, opening, barricading, lighting and protecting of trenches, backfilling and repaving thereof and shall obtain all permits and pay all fees required prior to the issuance of a permit by the city.

B. Subdivisions 1 : The requirements of sections 9-2B-1 and 9-2B-7 of this article shall be fully complied with before any final subdivision map shall be approved by the City Inspector. The final subdivision map shall provide for the dedication for public use of all streets, easements or rights of way in which public sewer lines are to be constructed. If a final subdivision map of a tract is recorded and the work of constructing sewers to serve the tract is not completed within the time limit allowed in the permit, the City Council may extend the time limit or may complete the work and take appropriate steps to enforce the provisions of the bond furnished by the subdivider.

C. Occupational Safety and Health Acts: All construction undertaken under a city permit shall be in strict compliance with state and federal occupational safety and health acts in effect at the time. (Ord. 86-32, 4-3-1986)
1 See title 12 of the Municipal Code
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9-2B-5: DESIGN AND CONSTRUCTION STANDARDS:

Minimum standards for the design and construction of sewers within the city shall be in accordance with the applicable provisions of this code and with the specifications for sewer construction then in effect, copies of which are on file in the city offices. The city or the City Inspector may permit modifications or may require higher standards where unusual conditions are encountered.
"As-built" drawings showing the actual location of all mains, structures, Ys, Ts, laterals and cleanouts shall be filed with the city before final acceptance of the work (Ord. 86-32, 4-3-1986). 9-2B-6: EASEMENTS OR RIGHT OF WAY:

In the event that an easement is required for the extension of the public sewer or the making of connections, the applicant shall procure and have accepted by the City Council a proper easement or grant of right of way sufficient to permit the laying and maintenance of such extension or connection (Ord. 86-32, 4-3-1986).
9-2B-7: GRADE STAKES:

Grade and line stakes shall be set by a registered civil engineer prior to the start of work on any public sewer construction. The licensed contractor shall be responsible for accurately transferring grades to grade bars and sewer invert (Ord. 86-32, 4-3-1986). 9-2B-8: PROTECT EXCAVATIONS:

The applicant shall maintain such barriers, lights and signs as are necessary to give warning to the public at all times that a sewer is under construction and of each dangerous condition to be encountered as a result thereof. He shall also likewise protect the public in the use of the sidewalk against any such conditions in connection with the construction of the sewer. Streets, sidewalks, parkways and other property disturbed in the course of the work shall be reinstalled in a manner satisfactory to the city and any other person or entity having jurisdiction (Ord. 86- 32, 4-3-1986).

ARTICLE C. USE OF PUBLIC SEWERS
9-2C-1: DRAINAGE INTO SANITARY SEWERS PROHIBITED:

No rain gutters or leaders from roofs and no surface drains for rainwater shall be connected to any sanitary sewer. No surface or subsurface drainage, rainwater, stormwater, seepage, cooling water or unpolluted industrial process waters shall be permitted to enter any sanitary sewer by any device or method whatsoever. (Ord. 16-318, 3-14-2016) 9-2C-2: TYPES OF WASTES PROHIBITED:

Except as hereinafter provided, no person shall discharge or cause to be discharged any of the following described waters or wastes to any public sewer:
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A. Any liquid or vapor having a temperature higher than one hundred fifty degrees Fahrenheit (150°F).

B. Any water or waste which may contain more than one hundred (100) parts per million or one hundred (100) milligrams per liter of fat, oil or grease.

C. Any gasoline, benzene, naphtha, fuel oil, or other flammable or explosive liquid, solid or gas.

D. Any garbage that has not been properly shredded. "Properly shredded garbage" shall mean the wastes from the preparation, cooking and dispensing of food, or other sources, that has been shredded to such degree that all particles will be carried freely under the flow conditions normally prevailing in public sewers, with no particle greater than one-half inch (1/2") in any dimension.

E. Any ashes, cinders, sand, mud, straw, shavings, metal, glass, rags, diapers, wet wipes, baby wipes, moist towelettes, feminine hygiene products such as tampons and sanitary pads, dental floss, condoms, feathers, tar, plastics, wood, manure or any other solid or viscous substance capable of causing obstruction to the flow in sewers or other interference with the proper operation of the sewage works.

F. Any waters or wastes having a pH lower than 5.5 or higher than 9.0 or having any other corrosive property capable of causing damage or hazard to structures, equipment and operator of the sewage works.

G. Any waters or wastes containing drugs, prescription drugs, pharmaceuticals, cannabis, cannabis products, agricultural chemicals or industrial chemicals.

H. Any waters or wastes containing toxic or poisonous substance in sufficient quantity to injure or interfere with any sewage treatment process, constitute a hazard to humans or animals or create any hazard in the receiving waters of the wastewater treatment plant.

I. Any waters or wastes containing suspended solids or dissolved matter of such character and quantity that unusual attention or expense is required to handle such materials at the wastewater treatment plant.

J. Any noxious or malodorous gas or substance capable of creating a public nuisance.

K. Any salt or salt brine from water softening devices in commercial or industrial use utilizing salt in the regeneration process. (Ord. 16-318, 3-14-2016) 9-2C-3: INTERCEPTORS REQUIRED:

A. Required: Grease, oil and sand interceptors (grease traps) shall be provided by all restaurants, commercial establishments where food may be prepared, industrial or auto repair establishments, and when in the opinion of the city inspector, they are necessary for the proper handling of liquid wastes containing grease in excessive amounts, or any flammable wastes, sand or other harmful constituents; except that such interceptors shall not be required for buildings used exclusively for residential purposes. All interceptors shall 94 Appendix 3-A
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be designed, constructed, and installed in accordance with Appendix H of the California Plumbing Code, most recent edition, as defined in the California Code of Regulations, Title 24, Part 5. All interceptors shall be of a type and capacity approved by the city inspector and shall be located as to be readily and easily accessible for cleaning and inspection. In no case shall the interceptor size be less than 400 gallon capacity. Interceptor installation shall be subject to inspection by the city inspector, and a cleaning schedule shall be submitted by a licensed sanitary disposal company for review and approval by the city inspector. Upon inspection of the installation and approval of the cleaning schedule, a certificate of completion will be issued by the city inspector.

B. Maintenance: All grease, oil and sand interceptors shall be maintained by the owner, at his/her expense, in continuously efficient operation at all times. Interceptors shall be maintained in accordance with a cleaning schedule. All owners of any building equipped with an interceptor shall submit to the city inspector a cleaning schedule by January 31st of each year. The city will review each schedule to verify that the scheduled cleaning times will be sufficient to keep the interceptor or grease trap properly functioning at an allowable limit.

The owner shall allow a city inspector to be present for all pumping of interceptors (grease traps) larger than 100 gallons and shall notify the city not less than four hours prior to the pumping times. A manifest of all pumping of interceptors shall be kept by the owner and shall be available for inspection by the city inspector. A manifest form will be provided by the City Of Solvang if needed. Failure to produce a manifest of pumping will result in a penalty and/or extra pumping requirements.

All restaurants and commercial establishments where food may be prepared shall be required to have and use tallow cans to dispose of all cooking oils and grease. The owner shall allow the city inspector access to verify that tallow cans are being properly used. If an owner is not in compliance with this Chapter, the following shall apply:

First Infraction: The business owner will receive a written warning, with seven (7) days to comply. If non-compliance continues after the seven days, the City Of Solvang may assess a one hundred dollar ($100.00) fine.

Second Infraction: If not in compliance after an additional seven (7) days, the City Of Solvang may assess an additional fine of one hundred dollars ($100.00) per week until the owner is in compliance.

If after sixty (60) days the owner has failed to comply, the City Of Solvang may notify the County Health Department of the health risk, and/or issue a Cease & Desist Order. The foregoing remedies are not exclusive or limiting. The City Of Solvang may exercise other remedies as provided by law. (Ord. 16-318, 3-14-2016)
9-2C-4: PRELIMINARY TREATMENT OF WASTES:

A. Required: The admission into the public sewers of any waters or wastes having: 1) a five (5) day biochemical oxygen demand greater than three hundred (300) parts per million or milligrams per liter; or 2) containing more than three hundred fifty (350) parts per million or milligrams per liter of suspended solids; or 3) containing any quantity of substance having 95 Appendix 3-A
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the characteristics described in section 9-2C-2 of this article; or 4) having an average daily flow greater than ten thousand (10,000) gallons per day, shall be subject to the review and approval of the Public Works Director and/or city inspector. Where necessary in the opinion of the city inspector, the owner shall provide, at his/her expense, such pretreatment as may be necessary to: 1) reduce the biochemical oxygen demand to three hundred (300) parts per million (mg/L) and the suspended solids to three hundred fifty (350) parts per million (mg/L); or 2) reduce objectionable characteristics or constituents or within the maximum limits provided for in section 9-2C-2 of this article; or 3) control the quantities and rates or discharge of such wastes or waters.

Plans, specifications and any other pertinent information relating to proposed pretreatment facilities shall be submitted for the approval of the city inspector; and no construction of such facilities shall be commenced until said approval is obtained in writing.

B. Maintenance: Where pretreatment facilities are provided for any waters or wastes, they shall be continuously maintained in satisfactory and effective operation by the owner at his/her expense. Pretreatment facilities shall be maintained by licensed operators if required by the State of California for that type of treatment process. Pretreatment facilities shall be maintained in accordance with an appropriate schedule. All owners of any building equipped with a pretreatment facility shall submit to the city inspector a maintenance schedule by January 31st of each year. The city will review each maintenance schedule to verify that maintenance will be sufficient to keep the pretreatment facility properly functioning. A log of all maintenance shall be kept by the owner and shall be available for inspection by the city inspector. The owner shall allow the city inspector access to verify that the pretreatment facility is functioning properly and being adequately maintained. If an owner is not in compliance with this Chapter, the following shall apply:

First Infraction: The business owner will receive a written warning, with seven (7) days to comply. If non-compliance continues after the seven days, the City Of Solvang may assess a one hundred dollar ($100.00) fine.

Second Infraction: If not in compliance after an additional seven (7) days, the City Of Solvang may assess an additional fine of one hundred dollars ($100.00) per week until the owner is in compliance.

If after sixty (60) days the owner has failed to comply, the City Of Solvang may issue a Cease & Desist Order. The foregoing remedies are not exclusive or limiting. The City Of Solvang may exercise other remedies as provided by law. (Ord. 16-318, 3-14-2016) 9-2C-5: CONTROL MANHOLES:

When required by the city, the owner of any property served by a side sewer carrying commercial or industrial wastes shall install a suitable control manhole in the side sewer to facilitate observation, sampling and measurement of wastes. Such manhole, when required, shall be accessibly and safely located, and shall be constructed in accordance with plans approved by the city inspector. The manhole shall be installed by the owner at his/her expense, 96 Appendix 3-A
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and shall be maintained by him/her so as to be safe and accessible at all times. (Ord. 16-318, 3- 14-2016)
9-2C-6: MEASUREMENTS AND TESTS:

All measurements, tests and analyses of the characteristics of waters and wastes to which reference is made in section 9-2C-2 and subsection 9-2C-4A of this article shall be determined in accordance with the standard methods and shall be determined at the control manhole provided for in section 9-2C-5 of this article, or upon suitable samples taken at said control manhole. In the event that no special manhole has been required, the control manhole shall be considered to be the nearest downstream manhole in the public sewer to the point at which the side sewer is connected. (Ord. 16-318, 3-14-2016)
9-2C-7: SPECIAL AGREEMENTS:

No provision of this chapter shall be construed as preventing any special agreement or arrangement between the city and any industrial concern whereby an industrial waste of unusual strength or character may be accepted by the city for treatment, subject to payment therefor by the industrial concern, and subject to pretreatment, and such additional terms and conditions as might be required by the city. (Ord. 16-318, 3-14-2016) 9-2C-8: SWIMMING POOLS2 :

It shall be unlawful for any person to discharge the contents of a swimming pool into a sanitary sewer, without first making written request to do so to the city inspector, and receiving written permission from the city inspector. (Ord. 16-318, 3-14-2016) 9-2C-9: WATER SOFTENING AND CONDITIONING EQUIPMENT:

A. Disposal Of Wastes From Nonresidential Uses: No person shall allow, permit or cause any water conditioning or softening equipment of any type to discharge its wastes into the City sewage system, nor shall any such person deposit or cause to be deposited into the City sewage system the waste product of any water softening or conditioning equipment of any type. The foregoing sentence shall not apply to the wastes or waste product of any water softening or conditioning equipment that is used exclusively for residential uses in accordance with the Health and Safety Code, article 1 of chapter 5 of part 12 of division 104, section 116775 et seq.

B. Inspection Of Equipment: Any person using, operating or maintaining water conditioning or softening equipment of any type within the boundaries of the City shall make such equipment accessible to the City inspector for inspection at such reasonable times as the City inspector may specify, and shall furnish such information concerning the operation and use of said equipment as the City inspector may reasonably request. (Ord. 16-318, 3-14- 2016)
2 See also title 10, chapter 8 of the Municipal Code.
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C. Effective January 1, 2022:

1. Disposal Of Wastes From Nonresidential Uses: No person shall allow, permit or cause any water conditioning or softening equipment of any type to discharge its wastes into the City sewage system, nor shall any such person deposit or cause to be deposited into the City sewage system the waste product of any water softening or conditioning equipment of any type.

2. Disposal Of Wastes From Residential Uses - Requirement For High Efficiency Automatic Water Softeners: Effective January 1, 2022, no person shall allow, permit or cause to be deposited into the City sewage system the waste product of any water softening or conditioning equipment, unless said water softening or conditioning equipment is a high efficiency system, with diagnostic functions, operating at an efficiency rating of not less than four thousand (4,000) grains of hardness removed per pound of salt used in regeneration. Effective January 1, 2022, no person shall replace or install, or in any manner assist in the replacement of or installation of, any water softening or conditioning equipment that discharges its waste into the City sewage system, unless said water softening or conditioning equipment is a high efficiency system, with diagnostic functions, operating at an efficiency rating of not less than four thousand (4,000) grains of hardness removed per pound of salt used in regeneration.

3. Portable Exchange Tanks: Residential and non-residential portable exchange tank water softening or conditioning systems that do not discharge waste are not prohibited.

4. Inspection Of Equipment: Any person using, operating or maintaining water conditioning or softening equipment of any type within the boundaries of the City shall make such equipment accessible to the City inspector for inspection at such reasonable times as the City inspector may specify, and shall furnish such information concerning the operation and use of said equipment as the City inspector may reasonably request.

5. Violation Penalty: All violations of this subsection C shall be infractions. It is unlawful for any person to violate any mandatory provisions of or fail to comply with provisions of this subsection C. Any persons violating such subsections shall be prosecuted as an infraction. Any infraction may be prosecuted by the City authorities in the name of the people of the State or redressed by civil action. Every violation determined to be an infraction is punishable by a fine not exceeding five hundred dollars ($500.00) for each violation within one (1) year. (Ord. 16-323, 11-28-2016).

ARTICLE D. PERMITS AND PERMIT FEES
9-2D-1: PERMIT REQUIREMENTS:

A. Required: No unauthorized person shall uncover, make any connections with or opening into, use, alter or disturb any public sewer or appurtenance or perform any work on any sewer or drainage system without first obtaining a written permit from the city. 98 Appendix 3-A
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B. Application: Any person entitled to apply for and receive a permit shall make such application on forms provided by the city for that purpose. He shall give a description of the character of the work proposed to be done and the location, ownership, occupancy and use of the premises in connection therewith. The city may require plans, specifications or drawings and such other information as may be deemed necessary.

If the city determines that the plans, specifications, drawings, descriptions or information furnished by the applicant are in compliance with this code, it shall issue the permit applied for upon payment of the required fees as hereinafter fixed.

C. Compliance: After approval of the application, evidenced by the issuance of a permit, no change shall be made in the location of the sewer, the grade, materials or other details from those described in the permit or as shown on the plans and specifications for which the permit was issued except with written permission from the city, the City Inspector or other authorized representatives.

D. Time Limit: If work under a permit is not commenced within sixty days from the date of its issuance or if after partial completion the work is discontinued for a period of ninety days, the permit shall thereupon become void and no further work shall be done until a new permit shall have been secured. A new fee shall be paid upon the issuance of said new permit (Ord. 86-32, 4-3-1986).
9-2D-2: OTHER PERMITS:

A. Outside Sewers: Permission shall not be granted to connect to the sewer system any lot or parcel of land outside the city unless a permit therefor is obtained. The applicant shall first enter into a contract in writing whereby he shall bind himself, his heirs, successors and assigns to abide by this code in regard to the manner in which such sewer shall be used, the manner of connecting therewith and drainage in connection therewith and also shall agree to pay in advance all fees required for securing the permit and a monthly or annual fee in the amount set by the city for the privilege of using such sewer. The granting of such permission in any event shall be discretionary.

B. Street Excavations 3 : A separate permit must be secured from the city, state, county or any other entity having jurisdiction by owners or contractors intending to excavate in a public street for the purpose of installing sewers or making sewer connections (Ord. 86-32, 4-3- 1986).
9-2D-3: AGREEMENTS:

A. General: The applicant's signature on an application for any permit as set forth in section 9- 2D-4 of this article shall constitute an agreement to comply with all of the provisions, terms and requirements of this code, and with the plans and specifications he has filed with his application, if any, together with such corrections or modifications as may be made or 3 See title 8, chapter 2, article A of the Municipal Code 99 Appendix 3-A
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permitted by the city, if any. Such agreement shall be binding upon the applicant and may be altered only by the city upon the written request for the alteration from the applicant.

B. Special Outside Agreements: Where special conditions exist relating to an outside sewer, they shall be the subject of a special contract between the applicant and the city (Ord. 86- 32, 4-3-1986).
9-2D-4: CLASSES OF PERMITS:

There shall be three classes of permits, as follows:

A. Single-family residential building sewer permit.

B. Multi-family residential, commercial or industrial building sewer connection permit.

C. Public sewer construction permit (Ord. 86-32, 4-3-1986). 9-2D-5: SPECIAL CONNECTION FEES:

A. Property Owner To Pay Proportionate Share:

1. In addition to all other charges established by this code, there shall be collected, prior to connection to the sanitary sewage system of the city, special connection charges for any real property that can be served by an existing sewer house service or lateral or sanitary sewerage facilities of the city constructed by and at the expense of the city for which said real property did not pay its proportionate cost of installation.

2. Said special connection charge shall be collected in a sum to be computed by the city as said real property's share of the cost of said installation. Said sum to be fixed by the city shall be fixed on the basis of the actual cost of the installation of said facilities, including all expenses incidental thereto and all engineering, legal, inspection, administration and other charges, and estimating the number of acres in the area to be served by said installation in order that a prorata share of said cost be fixed for each acre or portion thereof, within said area.

B. Determination Of Applicable Special Connection Fee: The City Inspector shall determine, in his judgment, the applicable special connection fee to be charged for a particular connection. The ruling of the City Inspector shall be final unless appealed in writing to the City Council within five days of notification of the fee to be charged (Ord. 86-32, 4-3-1986). 9-2D-6: FEES AND BONDS:

A. Fees: A connection charge, as fixed by section 9-2E-1 of this chapter shall be paid to the city by the person desiring connection to the city's sewer system.

1. A fee of one hundred ninety seven dollars ($197.00) shall be paid to the city for issuing a permit to connect to a public sewer and inspecting each sewer installation. 100
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2. A fee of one hundred ninety seven dollars ($197.00) shall be paid for issuing a permit to install a lateral and connect to a public sewer (Ord. 90-108, 2-26-1990).

B. Bonds 4 : Contractors constructing laterals shall be bonded as required by this subsection.

Prior to the issuance of a permit for public sewer construction the applicant shall furnish to the city a faithful performance bond or cash in the amount of the total estimated cost of the work, or other approved surety at the option of the City Council, said bond to be secured by a surety or sureties satisfactory to the city. The cash deposit or faithful performance bond shall be conditioned upon the performance of the terms and conditions of the permit and shall guarantee the correction of faulty workmanship and the replacement of defective materials for a period of one year after the date of acceptance of the work. Cost of plans and engineering shall be the responsibility of the property owner. This subsection does not apply to contractors who have provided the undertaking required by subsection 9-2D-3B of this article (Ord. 86-32, 4-3-1986; amd. Ord. 90-108, 2-26-1990). 9-2D-7: CONSTRUCTION PROCEDURES:

A. Inspections: All sewer construction work shall be inspected and approved by the City Inspector to ensure compliance with all requirements of the city. No sewer shall be covered at any point until it has been inspected and passed for acceptance. No sewer shall be connected to any public sewer until the work covered by the permit has been completed, inspected and approved by the City Inspector. Upon approval, the City Inspector shall issue a certificate of satisfactory completion.

B. Notification: It shall be the duty of the person doing the work authorized by permit to notify the City Inspector in writing that said work is ready for inspection. Such notification shall be given not less than twenty four hours before the work is to be inspected. It shall be the duty of the person doing the work to make sure that the work will withstand the tests required by the city before giving the above notification.

C. Condemned Work: When any work has been inspected and the work condemned and no certification of satisfactory completion given, a written notice to that effect shall be given instructing the owner of the premises, or the agent of such owner, to repair the sewer or other work authorized by the permit in accordance with this code.

D. Costs Paid By Owner: All costs and expenses incident to the installation and connection of any sewer or other work for which a permit has been issued shall be borne by the owner.

The owner shall indemnify the city from any loss or damage that may directly or indirectly be occasioned by the work (Ord. 86-32, 4-3-1986).
9-2D-8: LIABILITY:

As a condition precedent to the issuance of any permit under this title, the applicant shall agree to hold the city harmless against all liability and defend the city against all claims, actions and 4 See title 1, chapter 7 of the Municipal Code
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litigation arising out of any work performed by applicant or by applicant's duly authorized representatives with respect to any permit issued under this title (Ord. 86-32, 4-3-1986).

ARTICLE E. SEWER RATES AND CHARGES
9-2E-1: CONNECTION TO CITY WASTEWATER CONVEYANCE AND TREATMENT SYSTEM:

A. Fee Established: In addition to all other charges of the city, there shall be charged and collected with respect to all connections to the city wastewater conveyance and treatment system, a wastewater connection and user fee. As used in this section, the term "City wastewater conveyance and treatment system" shall be synonymous with the term "City sewer system" and shall refer to all facilities maintained by the City for the purpose of transporting, treating and disposing of sewage and wastewater (Ord. 90-114, 6-11-1990; amd. Ord. 03-226, 4-28-2003).

B. Fee Calculation: The fee shall be determined in the following manner:

1. There shall be allocated to each premises connected to the City wastewater conveyance and treatment system a fee as set by City Council resolution based on the following water meter classes:

Equivalency Factor
Meter Class (Diameter) Max. Continuous Flow
(gpm)
Equivalency to Base Meter
Size
5/8” x 3/4” 10 1.00
3/4” 15 1.50
1” 25 2.50
1 ½” 50 5.00
2” 80 8.00
3” 160 16.00
4” 250 25.00
6” 500 50.00

2. Except as otherwise specifically provided herein, all wastewater connection and user fees imposed by this section shall be collected prior to connection of any lateral sewer to the city 102
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wastewater conveyance and treatment system. Except as otherwise herein provided, no such connection shall be made or maintained by any person without prior payment of all fees imposed by this section.

3. In the case of residential dwelling units, motels and specific commercial enterprises, should any additional dwelling, motel, or commercial unit be constructed, placed into service or installed upon the premises served by the connection subsequent to the imposition of the wastewater connection and user fee, and should such unit not have been included in the determination of the applicable wastewater connection and user fee payable at the time of the initial connection to the city wastewater conveyance and treatment system, an additional connection and user fee shall be imposed and collected with respect to each such unit, the charge to be determined by the size of the water meter connection.

In the case of other commercial and noncommercial uses, should any additional plumbing fixture be constructed, placed into service or installed upon the premises served by the connection subsequent to the imposition of the wastewater connection and user fee, and should such fixture not have been included in the determination of the applicable wastewater connection and user fee payable at the time of initial connection to the city wastewater conveyance and treatment system, an additional connection and user fee shall be imposed and collected with respect to each such unit, the charge to be determined by the size of the water meter connection (Ord.11-298,12-12-2011). 9-2E-2: MONTHLY SEWAGE SERVICE CHARGES:

A. Service Inside City: In addition to all other charges imposed by the City, there shall be imposed and collected with respect to each premises connected to the City sewer system for sewage service furnished by the city a charge as established in subsection C of this section.

B. Service Outside City: In addition to all other sewer charges, for sewage service provided by the City to property located outside of the legal boundaries of the city, there shall be imposed and collected a charge as established by City Council resolution and shall be one hundred fifty percent (150%) of those charges established for service inside the city.

C. Service Charges: As provided for in this section, a monthly sewer service charge shall be imposed on all premises connected to the city wastewater conveyance and treatment system. A flat rate shall apply to all residential users, but commercial users shall be charged on the basis of water consumption and wastewater strength. The wastewater strength factors used to determine commercial rates are based on the state water resource control board's revenue program guidelines.

User Group Strength Factor User Class
Single-family
dwellings/condominium units

1.0 Single-Family
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Multiple unit dwellings per
unit/mobile homes

1.0 Multi-Family
Commercial:

Department and retail store 1.0 Domestic Strength
General 1.0 Domestic Strength
Hospital and convalescent
home

1.0 Domestic Strength
Hotel/motel without dining 1.0 Domestic Strength
Hotel/motel with dining 2.6 High Strength
Industrial laundry 2.6 High Strength
Laundromat 1.0 Domestic Strength
Markets with disposal 2.6 High Strength
Professional office 1.0 Domestic Strength
Repair shop and service
station

1.0 Domestic Strength
Restaurants and bakeries 2.6 High Strength
Schools 1.0 Domestic Strength
Winetasting room/bar 1.0 Domestic Strength
The base rate per dwelling unit shall be the minimum monthly charge for all users and shall be set by City Council resolution. Commercial and industrial users shall be charged a quantity rate per one hundred (100) cubic feet of water consumption and shall be either domestic strength or high strength and shall be set by City Council resolution.

D. Cost Increases: It is hereby declared to be the policy of the City Council to adjust the foregoing sewer service charges to reflect future increases in the cost of living and the cost of sewer treatment services furnished by the city. Consequently, the foregoing sewer service charges shall annually and automatically be increased by the inflation rate published in the “Consumers Price Index, U.S. Cities Average”.
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9-2E-3: RELIEF IN SPECIAL CIRCUMSTANCES:

A. On Application: The owner or occupant of any premises who, by reason of special circumstances, finds that the rates imposed by this article are unjust or inequitable as applied to his premises, may make written application to the City Council stating the circumstances and requesting a different basis of charges for sewer services to his premises. If such application be approved, the City Council may by resolution fix and establish fair and equitable rates for such premises to be effective as of the date of such application and continuing during the period of such special circumstances.

B. On Own Motion: The City Council may, on its own motion, find that by reason of special circumstances, the rates imposed by this article are unjust and inequitable as applied to particular premises and may, by resolution, fix and establish fair and equitable charges for such premises during the period of such special circumstances, or any part thereof (Ord. 86- 32, 4-3-1986).
9-2E-4: BILLING:

A. Billing Period: The regular billing period will be monthly, and only one statement covering water and sewer service charges shall be rendered for each service account.

B. Opening and Closing Statements: Opening and closing statements for less than the normal billing period shall be prorated. Closing statements may be estimated for the final period for purposes of expediency to permit the customer to pay the closing statement at the time service is discontinued (Ord. 86-32, 4-3-1986).

C. Payment of Statements: Statements for water and sewer service shall be rendered at the end of each billing period. Statements shall be payable upon presentation. If this statement is not paid on or before the twenty fifth day of the month following the month service is rendered it will be delinquent and a penalty will be charged, service may be discontinued, and a reconnection charge and penalties, if applicable, will be made and collected prior to renewing service following a discontinuance (Ord. 04-232, 1-26-2004).

D. Tax Bill Collection: In the event any charges for water or sewer service remain unpaid at the time specified for fixing the tax rate of the city, if the property is owned, controlled or in the possession of the same person who owned, controlled or was in possession of it during the time such charges were incurred, or if the only transfer made of the property since the date such charges were incurred have been transferred by gift, descent or devise, the amount due for such charges may be added to and become a part of the annual taxes levied against the land served by the city facilities. Such charges so added shall constitute a lien on said land. If the taxes are divided and made payable in two installments, the unpaid charges may be added to and become a part of the first installment. The City Council shall include in the statement of tax rate transmitted to the authorities the amount of such charges to be levied against the land served, and such charges shall be included in the tax bill (Ord. 86-32, 4-3- 1986).
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9-2E-5: COLLECTION OF WATER AND SEWER CHARGES:

All users of the sewer system shall be deemed to have contracted with the City for the services of such system, and shall be deemed to have agreed to comply with all provisions of this code.

No payment of water charges shall be accepted without payment of the sewer service charges.

Water service shall be discontinued to any premises for which the sewer service charges are in arrears.

A. Premises Using Both Sewer And Water: When premises are served by the city water system, sewer service charges shall be collected together with and not separately from the charges for water services rendered by the City, and all charges shall be billed upon the same bill and collected as one item. If all or any part of the bill is not paid, the city may discontinue any and all services for which the bill was rendered.

B. Premises Using Only Sewer: Where the user of the sewer system is not also a user of the city water system, the user shall be billed separately for sewer service charges. Sewer service to a user of the sewer system who shall fail to pay sewer charges for his premises before they become delinquent shall be disconnected. The City Inspector shall estimate the cost of disconnection from and reconnection to the system and such user shall deposit the cost as estimated of disconnection and reconnection before such user is reconnected to the system. In the event such arrearages are paid and the user is reconnected to the system, the City Inspector shall refund any part of the deposit remaining after payment of all costs of disconnection and reconnection (Ord. 86-32, 4-3-1986).
9-2E-6: DELINQUENT ACCOUNTS:

A. Past Due; Penalty: All statements not paid within twenty five days of billing shall be delinquent and a penalty of ten percent of the bill or amount due plus interest at the rate of one percent per month shall accrue for the period of said nonpayment, and shall be collected as a part of the principal amount thereof (Ord. 04-232, 1-26-2004).

B. Suit Instituted: All unpaid rates and charges and penalties herein provided may be collected by suit. Defendant shall pay all costs of suit in any judgment rendered in favor of City.

C. Violation: In addition to all other remedies provided by law, any person found to be in violation of any provision of this title, except section 9-2-8 of this chapter, shall be served by the City Inspector or other authorized person with written notice stating the nature of the violation and providing a reasonable time limit for the satisfactory correction thereof. Said time limit shall not be less than two (2) nor more than seven (7) working days. The offender shall, within the period of time stated in such notice, permanently cease all violations set forth in the notice.

Users of the sewer system shall be responsible for any and all acts of their agents or employees. Upon being notified by the City Inspector of any defect arising in any sewer or of any violation of this code, the person or persons having charge of said work shall immediately correct the same. (Ord. 86-32, 4-3-1986)
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9-2E-7: DISCONNECTION FROM SERVICE:

As an alternative method of enforcing the provisions of this title, the City Inspector shall have the power to disconnect the user of sewer system from the sewer mains of the city. Upon disconnection, the City Inspector shall estimate the cost of disconnection from and reconnection to the system, and such user shall deposit the cost, as estimated, of disconnection and reconnection before such user is reconnected to the system. The City Inspector shall refund any part of the deposit remaining after payment of all costs of disconnection and reconnection (Ord. 86-32, 4-3-1986).
9-2E-8: PUBLIC NUISANCE:

A. Declared: Continued habitation of any building or continued operation of any industrial facility in violation of the provisions of this title or any other applicable rule or regulation of the city is hereby declared to be a public nuisance. The city may cause proceedings to be brought for the abatement of the occupancy of the building or industrial facility during the period of such violation.

B. Abatement: During any period or disconnection pursuant to section 9-2E-7 of this article, habitation of any premises by human beings shall constitute a public nuisance, whereupon the city shall cause proceedings to be brought for the abatement of the occupancy of said premises by human beings during the period of such disconnection. In such event, and as a condition of reconnection, there shall be paid to the city reasonable attorney fees and costs of suit arising in said action (Ord. 86-32, 4-3-1986).
9-2E-9: ENFORCEMENT:

A. Means Of Enforcement: The procedures set forth in subsection 9-2E-6C and sections 9-2E-7 and 9-2E-8 of this article are established as a means of enforcement of the terms and conditions of this chapter and not as a penalty.

B. Liability: Any person violating any of the provisions of this chapter shall be liable to the City for any expense, loss or damage occasioned by such violation (Ord. 86-32, 4-3-1986). 107
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APPENDIX 3-B. AGREEMENTS WITH SATELLITE AGENCIES
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SECTION 4. OPERATION AND MAINTENANCE PROGRAM

4.1 Introduction
This section of the SSMP is intended to provide an overview of the City’s sewer system operations and maintenance program.

4.2 Regulatory Requirements for the Operations and Maintenance Program Section
The requirements for the Operations and Maintenance Program section of the SSMP are:

GWDR (Element 4 – Operations and Maintenance) Requirement:

The GWDR requirements for the Operations and Maintenance Program are:
• Maintain an up-to-date map of sanitary sewer system, showing all gravity line segments and manholes, pumping facilities, pressure pipes and valves, and applicable storm water conveyance facilities;
• Describe routine preventive operation and maintenance activities by staff and contractors, including a system for scheduling regular maintenance and cleaning of the sanitary sewer system with more frequent cleaning and maintenance targeted at known problem areas. The Preventative Maintenance (PM) program should have a system to document scheduled and conducted activities, such as work orders; • Develop a rehabilitation and replacement plan to identify and prioritize system deficiencies and implement short-term and long-term rehabilitation actions to address each deficiency. The program should include regular visual and TV inspections of manholes and sewer pipes, and a system for ranking the condition of sewer pipes and scheduling rehabilitation. Rehabilitation and replacement should focus on sewer pipes that are at risk of collapse or prone to more frequent blockages due to pipe defects.

Finally, the rehabilitation and replacement plan should include a capital improvement plan that addresses proper management and protection of the infrastructure assets. The plan shall include a time schedule for implementing the short- and long-term plans plus a schedule for developing the funds needed for the capital improvement plan; • Provide training on a regular basis for staff in sanitary sewer system operations and maintenance, and require contractors to be appropriately trained; and • Provide equipment and replacement part inventories, including identification of critical replacement parts.

4.3 Operations and Maintenance Program
Operations and maintenance activities and programs are critical to ensuring the effectiveness and longevity of a healthy sanitary sewer collection system. The following sections describe the City of Solvang’s efforts to operate and maintain its system in the most efficient and effective manner.
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4.3.1 Collection System Maps
The Requirement: Maintain an up-to-date map of sanitary sewer system, showing all gravity line segments and manholes, pumping facilities, pressure pipes and valves, and applicable storm water conveyance facilities.

The City of Solvang currently has an atlas of its sanitary sewer system prepared in a GIS format to allow for better data management. The GIS Atlas Map was developed based on an AutoCAD Atlas produced by MNS engineering in 1993. The current Atlas used the 1993 AutoCad work, primarily for inventory, and every sewer facility was geo-referenced with a Trimble rangefinder.

The facilities were then put together in ArcGIS with aerial photography and the county generated geometry and data. ZWorld GIS produced the updated Atlas Map Books and a cloud based GIS for the City of Solvang.

The updated Atlas Map was prepared in 2013 and is continually being updated as needed. The general sewer information shown consists of the pipe size, manholes, cleanouts, length between manholes/cleanouts, and which Basin the sewer pipe resides in. Field staff is responsible for field-checking the Atlas sheets and making sure corrections are documented and reported. The current Correction Management procedure for updates or corrections to the GIS Atlas Maps consists of field staff marking up an Atlas sheet and sending it to ZWorld GIS to incorporate. Unfortunately, at this time only ZWorld GIS has the ability to update the GIS database. In the future it would be beneficial for the City to have access and the ability to update the Atlas Maps by themselves. The following sewer information should be added to the GIS database: pipe material, date built, rim elevation, and invert elevations.

The 2013 Sewer Atlas system is comprised of 116 sheets: 2 index sheets at a scale of 1”=1,000 feet and 114 atlas sheets at a scale of 1”=100 feet (See Appendix 4-A Sewer Atlas System).

The index sheets are included in this report for reference. Sewer maps are located in three locations: at the Wastewater Treatment Plant, in the Vac-Con truck, and in the Engineering Department (Laserfiche archive). In addition, plans of pumping facilities, pipes, valves, and applicable storm water conveyance facilities are located at the Wastewater Plant.

Any Atlas sheet(s) impacted by corrections should be printed and distributed on at least a semiannual basis to staff that have been identified as having an Atlas Map Book. Updated sheets should include a revision number that identifies the date the sheet was updated.

When new subdivisions or changes to the system are completed, data should be input by office staff using the Correction Management procedure developed to ensure that updating activities do not adversely affect the accuracy of the maps.

4.3.2 Preventive Operation and Maintenance
The Requirement: Describe routine preventive operation and maintenance activities by staff and contractors, including a system for scheduling regular maintenance and cleaning of the sanitary sewer system with more frequent cleaning and maintenance targeted at known problem areas.

The Preventative Maintenance (PM) program should have a system to document scheduled and conducted activities, such as work orders.
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The elements of the City’s sewer system O&M program include:
• Proactive, preventive, and corrective maintenance of gravity sewers; • Closed-Circuit Television (CCTV) inspection;
• Rehabilitation and replacement of sewers that are in poor condition; and • Periodic inspection and preventive maintenance for the pump stations.

The details of the City’s O&M programs are:

Gravity Sewers
• Preventative maintenance is performed on the entire conveyance system once a year.

A monthly maintenance schedule in spreadsheet/database format includes street names, manhole numbers, and sewer footages. This information can be found on the bulletin board at the WWTP, in the Vac-Con Truck, and in the Standard Operating Procedures manuals.
• The City proactively cleans its gravity sewer system every 2 years, and preventively cleans sewers with a history of problems every 3, 6, or 12 months, as dictated by sewer problems and permit requirements (See Table 7-2 Annual Sewer Hot Spot Jetting Schedule).
• The City contracts CCTV inspection services for both periodic condition assessment and for follow-up on major SSO events. Frequency of these assessments is determined by sewer problems and permit requirements.
• City crews correct problems identified by CCTV and sewer cleaning crews. Repairs are completed in priority order. When practical, repairs and replacement projects are coordinated with the City’s street resurfacing program and annual water main replacement projects.
• The City repairs significant structural defects as they are identified. • Gravity sewer maintenance is currently scheduled using maps and lists of “hot spot” line segments. Completed gravity sewer maintenance is recorded on field crew daily reports in a Flushing Log at the wastewater plant.
• The City’s standard operating procedure for sewer cleaning “Hydro Jet Operator” is included as Appendix 4-B.

Pump Stations
• The City performs routine and preventative maintenance of its lift stations as follows:
o Wet wells are pumped out and cleaned at least twice a year, or more often if necessary, to prevent solids and grease build-up.
o Inspections of submersible pumps are performed on a semi-annual basis.

Inspection of the impellers is performed when motor hours are not within 10% of the other motors at the station.
o Inspection of the check valves are performed weekly to insure proper working order and to prevent backflow from the force main to the wet well. 172
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o Cleaning and inspections of floats or transducers are performed as needed. o Inspection of the light and alarm systems are performed weekly. o Installation of hour meters on each motor gives an accurate record of how often each motor is cycling. A logbook of motor hours, dates, and maintenance performed is kept for each lift station.
• The following measures are recommended to ensure proper working order of the City’s pump stations:
o Record amp readings on each motor on a monthly basis. o Conduct inspections of all electrical motor control equipment twice per year to find poor connections and worn parts.

Wastewater collections staff documents their activities in a database which is stored on a personal computer at the Wastewater Treatment Plant. The Flushing Log has a sheet note section used for recording problems. This Log aids in scheduling and determining frequency of conducted activities.

4.3.3 Rehabilitation and Replacement Program
The Requirement: Develop a rehabilitation and replacement plan to identify and prioritize system deficiencies and implement short-term and long-term rehabilitation actions to address each deficiency. The program should include regular visual and TV inspections of manholes and sewer pipes, and a system for ranking the condition of sewer pipes and scheduling rehabilitation. Rehabilitation and replacement should focus on sewer pipes that are at risk of collapse or prone to more frequent blockages due to pipe defects. Finally, the rehabilitation and replacement plan should include a capital improvement plan that addresses proper management and protection of the infrastructure assets. The plan shall include a time schedule for implementing the short- and long-term plans plus a schedule for developing the funds needed for the capital improvement plan.

The City’s goal is to inspect the condition of its gravity sewers on a five-year cycle. During FY 2011-12, the City completed an assessment of the current sewer system so that a long-term maintenance plan could be defined and implemented to protect the system. The assessment was conducted with video inspections of the existing sewer collection system pipelines, and visual inspections of the system’s manholes and cleanouts. The City’s 10-Year Sewer System Maintenance Plan is a program that prioritizes system deficiencies so that short-term and longterm rehabilitation actions to address each deficiency can be defined and then implemented during the next 10 years under the City’s Capital Improvement Program (CIP).

The City plans annual projects for rehabilitation and replacement of its sanitary sewer system.

The project completed over the past 5 years, 2015 through 2019 are shown in Table 4-1. The projects included in the City’s current Capital Improvement Program are shown in Table 4-2.
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Table 4-1. Capital Improvement Program, Sanitary Sewer, FY2015 through FY2019 Year Location Project Category Project Description
Collection System Operations and Maintenance Cleaned and flushed over 129,555 of the collection system pipes (no spills in 2015) Rehabilitation Replace Pump #2 VFD
Rehabilitation Replaced roof on electrical control room Operations and Maintenance Replaced media in odor scrubber Alisal Lift Station Operations and Maintenance Annual clean up of debris in wetwell Operations and Maintenance Maintained and serviced all mechanical pumps and machinery at WWTP Rehabilitation Replaced check valves on grit pumps at WWTP Headworks Rehabilitation Rebuilt both digester blower electric motors Rehabilitation Installed new belts on the belt filter press Operations and Maintenance Cleaned and flushed over 129,555 of the collection system pipes (no spills in 2016) Rehabilitation Replaced 46-ft of broken 6-in VCP running across a private road Rehabilitation Replaced wet well transducers
Operations and Maintenance Cleaned out debris and old liner from wet well Rehabilitation Installed a wet well bypass to improve emergency contingency plan and for future maintenance Operations and Maintenance Annual clean up of debris in wetwell Rehabilitation Installed new lift station discharge valves Operations and Maintenance Maintained and serviced all mechanical pumps and machinery at WWTP.

Rehabilitation Installed new updated dissolved oxygen probes in each SBR.

Rehabilitation Rebuilt both Digester sludge pumps.

Rehabilitation Re-wrote SCADA to optimize our Nitrification / de-nitrification cycles Rehabilitation Replace all limit sensors on Belt Filter Press to ensure reliable functionality Operations and Maintenance Cleaned and flushed over 172,519 of the collection system pipes (no spills in 2017) Rehabilitation Began construction on a City wash station to stay compliant with storm water regulations Rehabilitation Installed new Sancon liner in wet well
Rehabilitation Installed new still wells and stainless hardware in wet well Rehabilitation Installed new Sancon liner in metering vault Rehabilitation Replaced auto dialer and tested all alarm circuits Operations and Maintenance Completed all monthly maintenance schedules Operations and Maintenance Serviced Generator
Operations and Maintenance Annual cleanup of debris in wet well Rehabilitation Replaced Auto dialer and tested all alarm circuits Rehabilitation Worked on SCADA telemetry
Operations and Maintenance Maintained and serviced all mechanical pumps and machinery at WWTP.

Rehabilitation Began installation of new TSS meters for process control Rehabilitation Continued SCADA upgrades to optimize denitrification process Rehabilitation Replaced SCADA computer
Rehabilitation Purchased Hach colorimeter for process control testing Operations and Maintenance Started Advanced Treatment Study for future plant operations Operations and Maintenance Serviced plant generator and had load tested Rehabilitation Replaced generator batteries
Operations and Maintenance Cleaned and flushed over 153,915 feet of collection system pipes (no spills in 2018) Rehabilitation Finished construction on a City wash station to stay compliant with storm water regulations Rehabilitation Started and bid project to upgrade odor control system Operations and Maintenance Completed all monthly maintenance schedules Operations and Maintenance Serviced Generator and load tested Rehabilitation Replaced Generator control system and wiring harness Rehabilitation Rebuilt pumps 2 and 3
Operations and Maintenance Annual cleanup of debris in Alisal Lift Station wet well.

Rehabilitation Worked on SCADA telemetry
Operations and Maintenance Completed all monthly maintenance schedules Operations and Maintenance Maintained and serviced all mechanical pumps and machinery at WWTP.

Rehabilitation Finished installation of new TSS meters for process control Rehabilitation Continued SCADA upgrades to optimize denitrification process Operations and Maintenance Serviced plant generator and had load tested Operations and Maintenance Cleaned both percolation ponds Operations and Maintenance Working on a quote to have Polishing Pond dredged Rehabilitation Pulled new wire for SBR blower #2
Operations and Maintenance Completed treatment plant study Operations and Maintenance Completed Salt Management Plan update 2019 Collection System Operations and Maintenance Cleaned and flushed over 220,102 feet of collection system pipes (no spills in 2018) Alisal Lift Station
Solvang WWTP
2015
2016
2017
2018
Collection System
Fjord Lift Station
Alisal Lift Station
Solvang WWTP
Collection System
Fjord Lift Station
Fjord Lift Station
Solvang WWTP
Collection System
Fjord Lift Station
Alisal Lift Station
Solvang WWTP
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Table 4-2. Capital Improvement Program, Sanitary Sewer, FY20/21 through FY29/30 Funds that support the sanitary sewer portion of the Capital Improvement Program come from the City’s Sewer Fund (Fund 42). The sewer fund is an enterprise fund by which reserves are generated from connection fees and monthly user fees based on the current rate structure.

4.3.4 Training
The Requirement: Provide training on a regular basis for staff in sanitary sewer system operations and maintenance, and require contractors to be appropriately trained.

The City uses a combination of in-house classes; on the job training; and conferences, seminars, and other training opportunities to train its wastewater collection system staff. All staff working on the City’s collection system are certified wastewater operators.

Staff receive confined space training, lock-out/tag-out and competent person training annually, First Aid training every three years, and CPR training every year. Staff participates in weekly safety tailgate meetings every other week; the safety meetings are documented in a safety log.

It is recommended that the City’s contract language require contractors working in the wastewater collection system to provide training for their employees in the activities that may cause SSO’s and in responding to contractor-caused SSO’s.

4.3.5 Contingency Equipment and Replacement Inventories The Requirement: Provide equipment and replacement part inventories, including identification of critical replacement parts.
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Replacement Part Inventories
The City of Solvang’s collections system is comprised of gravity sewer lines ranging in size from 4-inches to 15-inches in diameter and two major lift stations, Fjord Lift Station and Alisal Ranch Lift Station. With regard to the gravity sewer collection system, critical replacement part inventories include replacement pipe, repair couplings, and fittings are available on site; pipe in this size range is also readily available at local supply sources. In addition to these supply sources, it is recommended the City formalize mutual aid agreements with neighboring communities such as the City of Buellton and Santa Ynez Community Services District.

The City’s lift stations have built-in redundancy with one additional pump available in stand-by mode to meet system demand flows. Both lift stations have the capability for emergency generator hookup. In the event a generator is not available, the City’s vacuum truck can be used to pump down the lift station wet well as needed until electrical power or the pumps are restored to service. In the event the City’s vacuum truck is not available, the City has several private pumper truck contractors on their emergency/on-call list. Contact information for these contractors is included in Table 4-3.

Table 4-3. Hydro Jet/Vacuum/Pump Trucks Emergency/On-Call List

BUSINESS/LOCATION PHONE NUMBER
Clay’s Septic & Jetting Inc.
867 Guadalupe St.

Guadalupe, CA 93434
(805) 688-2571 or
(805) 316-5403
County Sanitation Company, Inc.
415 E. Montecito St.

Santa Barbara, CA 93101
(805) 682-3568
Speeds Transportation Services
1573 E. Betteravia Road PO Box 276
Santa Maria, CA 93454
(805) 925-1369
Valley Septic Service
1337 Betteravia Road
Santa Maria, CA 93454
(805) 354-5425
Pacific Petroleum California Inc.
1615 E. Betteravia Road, Suite A
Santa Maria, CA 93454
(805) 925-1947
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APPENDIX 4-A. CITY OF SOLVANG SEWER ATLAS SYSTEM
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6 1 2 3 4 5
7 8 9 11
76 65 66 67 68 69 70
60 61 62 63 64
51 52 53 54 55 56 57 58
43 44 45 46 47 48 49 50
36 37 38 39 40 41 42
28 29 30 31 32 33 34 35
20 21 22 23 24 25 26 27
14 15 16 17 18 19
10 59
12 13
71 72 73 74 75
77 78 79 80
64A
STATE HWY 246
ALISAL
RD

CHALK HILL RD

LAUREL AV

FJORD DR

ALAMO PINTADO RD

VIBORG RD

FIFTH ST

FIRST ST
OAK ST

PINE ST
ELM AV

THIRD ST

MAPLE AV

JANIN WY

LADAN DR
AARS

KOLDING AV

REBILD DR

HILL HAVEN RD
ODBY

FREDENSBO

RG CANYON RD

ATTERDAG RD
FIR AV

LARK HILL

SKAGEN DR

AARHUS DR

HOLLY LN

OLD MILL RD RANCH RD

ODIN WY

HILLSIDE DR

VIKING WY

WILLOW DR

JENNILSA LN

OLD MISSION DR

ALTA VISTA

SECOND ST

COYOTE CREEK RD

NYSTED DR

FREDENSBORG WY

CREEKSIDE DR

JUNIPER AV

MOLLE WY
ALNOR

GLEN WY

RIBE RD

ALISAL MESA RD

SUNRISE WY

HOLSTED RD

ELSINORE DR

PARK WY

MESA DR

SKYTT MESA DR

BIRCH DR

ELVERHOY WY

FREYA DR

VALHALLA DR

HIGH MEADOW RD

MESA VISTA LN

VAL VERDE

ROSKILDE RD

GREENFIELD RD
SECOND
PL
SORO
IVY LN

JANIN PL

VESTER STED

PETERSEN AV

COAST OAK DR

COLLEGE CANYON RD

COPENHAGEN DR

ELK GROVE RD

PASEO DEL RIO

RIO VISTA

SIERRA VISTA DR

FOURTH PL

ACORN WY

MANZANITA
ASH LN

VILLAGE LN
ALLE

VIA REPOSA
Y

ADOBE CREEK RD

EUCALYPTUS DR

AEBELTOFT WY

AMBER WY

VIA DEL SOL

OSTER STED

KRONBORG DR

AALBORG WY

SAWLEAF LN

KANIN HOJ

MISSION SANTA YNEZ

BAKKE WY

ASKOV PL

OLESEN DR

CREEKSIDE PL

MOUNTAIN VIEW DR

PARK VIEW TR
AAL

BORG CT

SYCAMORE WY

HICKORY WY

FIRST CT

IRONWOOD WY

LILLEBAKKE CT

VESTER HOF

AUGUSTENBORG PL

FIRST ST

COPENHAGEN DR

SUNRISE WY

EUCALYPTUS DR
SHEET 1
SHEET 2
¯

NO SCALE
1 INCH = 1,000 FEET
500 0 500 1,000
Feet
± SHEET INDEX
1 OF 2

SHEET INDEX MAP
www.zworldgis.com ! 805.448.1726
********************************DISCLAIMER********************************** THIS MAP IS FOR REFERENCE PURPOSES ONLY. ALTHOUGH

EFFORT HAS BEEN MADE TO PRESENT ACCURATE INFORMATION,
ERRORS MAY EXIST ON THIS MAP. THE CITY OF SOLVANG SHALL

NOT BE LIABLE FOR ANY ERRORS, OMISSIONS, OR DAMAGES
THAT RESULT FROM INAPPROPRIATE USE OF THIS DOCUMENT.

NO LEVEL OF ACCURACY IS CLAIMED FOR THE FACILITIES AND

BOUNDARY LINES SHOWN HERE ON, AND LINES SHOULD NOT BE

USED TO OBTAIN COORDINATE VALUES, BEARINGS OR
DISTANCES. ANY INTERESTED PERSON SHOULD MAKE THEIR

OWN FIELD INVESTIGATION TO CONFIRM THE ACCURATE
LOCATIONS OF FACILITIES AND BOUNDARY LINES SHOWN.

CITY OF SOLVANG - SEWER SYSTEM ATLAS

THIS MAP WAS DEVELOPED FROM GPS FIELD DATA COMBINED WITH RECORD DRAWINGS, ON FILE IN THE CITY OF SOLVANG.

MAP PREPARED BY ZWORLD GIS IN JUNE 2013.
178
92 97 98
81 82 83
84 85 86
87 88 89
91 94 95
99 96
90 93
111
112
110
113
109
105
100 101
102 103 104
106 107
108

ALISAL RD

RANCHO ALISAL DR

FAIRWAY DR

RILEY RD

RINCON DR

FAIRWAY PL

OXBOW PL

SHEET INDEX
www.zworldgis.com ! 805.448.1726 2 OF 2
1 INCH = 1,000 FEET
500 0 500 1,000
Feet
±
¯

NO SCALE
********************************DISCLAIMER********************************** THIS MAP IS FOR REFERENCE PURPOSES ONLY. ALTHOUGH

EFFORT HAS BEEN MADE TO PRESENT ACCURATE INFORMATION,
ERRORS MAY EXIST ON THIS MAP. THE CITY OF SOLVANG SHALL

NOT BE LIABLE FOR ANY ERRORS, OMISSIONS, OR DAMAGES
THAT RESULT FROM INAPPROPRIATE USE OF THIS DOCUMENT.

NO LEVEL OF ACCURACY IS CLAIMED FOR THE FACILITIES AND

BOUNDARY LINES SHOWN HERE ON, AND LINES SHOULD NOT BE

USED TO OBTAIN COORDINATE VALUES, BEARINGS OR
DISTANCES. ANY INTERESTED PERSON SHOULD MAKE THEIR

OWN FIELD INVESTIGATION TO CONFIRM THE ACCURATE
LOCATIONS OF FACILITIES AND BOUNDARY LINES SHOWN.

CITY OF SOLVANG - SEWER SYSTEM ATLAS

THIS MAP WAS DEVELOPED FROM GPS FIELD DATA COMBINED WITH RECORD DRAWINGS, ON FILE IN THE CITY OF SOLVANG.

MAP PREPARED BY ZWORLD GIS IN JUNE 2013.

SHEET 1
SHEET 2

SHEET INDEX MAP
179
Appendix 4-B
Rev. 2
City of Solvang
Sewer System Management Plan
4B-1
APPENDIX 4-B. STANDARD OPERATING PROCEDURES “HYDRO JET OPERATOR” City of Solvang
Wastewater Division Standard Operating Procedures
Vac-Con Truck Operator
Vac-con Pre Inspection Walk Around
• Check the engine/auxiliary motor oil, hydraulic fluid, fuel and DEF fluid • Grease proper zerk fittings
• Make sure mirrors are clean
• Make sure tire pressure is adequate
Driving the Vac-Con Truck
• Assure the mirrors on the truck are adjusted properly. • Have a spotter when backing.
• Give more time for stopping due to the heavy weight of the truck Work Site Safety
• Wear a class II safety traffic vest at all times.
• Identify potential traffic hazards.
• Use flashers and overhead warning lights.
• Use traffic cones at all times when in the street.
• Use the Stop/Slow sign when controlling traffic, do not use hand signals. • Use the vehicle as a barrier between workers and traffic. • Use warning signs when appropriate, Ex. ROAD WORK AHEAD. • Be aware of your surroundings at all times.
• It’s your responsibility to control the flow of traffic.

Vac-Con Truck Operation
• Use a spotter; drive the Vac-Con truck centering the hose reel over the manhole. • Use proper lifting technique when removing the manhole cover. • Start the auxiliary motor to engage the hydraulics.
• Select the proper nozzle for cleaning.
• Insert the leader hose into the tiger tail, and insert nozzle into the sewer line, running to the upstream manhole.
• Assure the nozzle is in the line, and engage the pump and slowly throttle up the engine. • Run the hose out slowly (keep in mind the footage of the run). • When at the end of the run, begin retracting the hose slowly to assure a good clean. • Inspect the hose condition when retracting.
• Once the leader hose is in sight run the unit for a few minutes to clear debris from the end of the line.
• Throttle down the engine and disengage the pump.
• Retract the hose the rest of the way.
• Remove the nozzle and wash down the inside of the manhole. • Replace the manhole cover and pick up all traffic equipment.

Cleanup
• Prior to returning the Vac-Con truck to the shop wash it down and ensure the water tank is full. • Close the water feed valve and clean the pump water filter. 180
Appendix 4-B
Rev. 2
City of Solvang
Sewer System Management Plan
4B-2
• Return the keys to Vac-Con truck. (A spare key is located at the WWTP in the key lock box.) *Wear the proper Personal Protective Equipment at all times, including gloves, boots, safety glasses, and hearing protection.

If the Vac-Con Truck 633 is out of service, the following reserve equipment and operating procedures shall be followed:

Hydro Jet Operator
Connecting the Trailer to the Truck
• The Chevy truck 627 is the sanitary sewer truck. If it is unavailable use the Ford truck 626. • Select the proper size hitch ball.
• Assure the two safety chains are connected to the class III hitch. • Assure the electrical plug is properly connected, and check the operation of the lights. • Install the pin in the hitch latching mechanism.
• Check the engine oil, hydraulic fluid, and the fuel.

Driving the Trailer
• Assure the mirrors on the truck are adjusted properly. • Have a spotter when backing.
• Adjust the trailer brakes.
• Give more time for stopping due to the heavy weight of the trailer. • Give more of a turning radius.
• Perform driver test prior to pulling the trailer.

Work Site Safety
• Wear an orange traffic vest at all times.
• Identify potential traffic hazards.
• Use flashers and overhead warning lights.
• Use traffic cones at all times when in the street.
• Use the Stop/Slow sign when controlling traffic, do not use hand signals. • Use the vehicle as a barrier between workers and traffic. • Use warning signs when appropriate, Ex. ROAD WORK AHEAD. • Be aware of your surroundings at all times.
• It’s your responsibility to control the flow of traffic.

Hydro Jet Operation
• Use a spotter, back the hydro jet centering the hose reel over the manhole. • Use proper lifting technique when removing the manhole cover. • Start the engine and bleed the air from the pump.
• Select the proper nozzle for cleaning.
• Insert the leader hose into the tiger tail, and insert nozzle into the sewer line, running to the upstream manhole.
• Assure the nozzle is in the line, and engage the pump and slowly throttle up the engine. • Run the hose out slowly (keep in mind the footage of the run). • When at the end of the run, begin retracting the hose slowly to assure a good clean. • Inspect the hose condition when retracting.
• Once the leader hose is in sight run the unit for a few minutes to clear debris from the end of the 181
Appendix 4-B
Rev. 2
City of Solvang
Sewer System Management Plan
4B-3
line.
• Throttle down the engine and disengage the pump.
• Retract the hose the rest of the way.
• Remove the nozzle and wash down the inside of the manhole. • Replace the manhole cover and pick up all traffic equipment.

Cleanup
• Prior to returning the hydro jet to the shop wash it down and ensure the water tank is 3/4 full. • Close the water feed valve and clean the pump water filter. • Remove any nozzles from the hose.
• Return the keys to Chevy truck 627. (A spare key is located at the WWTP in the key lock box.) *Wear the proper Personal Protective Equipment at all times, including gloves, boots, safety glasses, and hearing protection.
182
Design and Performance Provisions
Rev. 2
City of Solvang
Sewer System Management Plan
5-1
SECTION 5. DESIGN AND PERFORMANCE PROVISIONS

5.1 Introduction
This section of the SSMP provides standards for installation, rehabilitation, and repair of the sewer collection system, as well as standards for inspection and testing of new, rehabilitated, and repaired facilities. The standards are intended to ensure that new construction, replacement and rehabilitation of the sewer collection system uses the most recent and relevant standards of the industry.

5.2 Regulatory Requirements for Design and Performance Provisions The requirements for the Design and Performance Provisions section of the SSMP are:

GWDR (Element 5 – Design and Performance Provisions) Requirement:

The GWDR requirements for the Design and Performance Provisions are:
• Identify design and construction standards and specifications for the installation of new sanitary sewer systems, pump stations and other appurtenances; and for the rehabilitation and repair of existing sanitary sewer systems; and • Identify procedures and standards for inspecting and testing the installation of new sewers, pumps, and other appurtenances and for rehabilitation and repair projects.

5.3 Design and Construction Standards for Sewers, Pump Stations, and Appurtenances
The Requirement: The SSMP must identify design and construction standards and specifications for the installation of new sanitary sewer systems, pump stations and other appurtenances; and for the rehabilitation and repair of existing sanitary sewer systems.

5.3.1 Design Standards for Sewers, Pump Stations, and Appurtenances Currently, the City of Solvang has a limited amount of design criteria (such as material type, location within the street corridor, etc. – City Standard Details, Section 100 and Section 600) but does not have City-specific design criteria for new pipe, manhole spacing, etc. With the exception of a few parcels on the outskirts of the City limits, the City is at near full build-out condition and the need for design criteria for new construction is limited. Despite this, the City intends to adopt new Design Guidelines for Water and Sewer Facilities—a copy of the draft is included as Appendix 5-A.

With respect to system rehabilitation and repair, the City utilizes a combination of measures (spot repairs, linings, coatings, etc.) depending on site-specific conditions to restore system performance to acceptable levels. During Fiscal Years 12/13, 13/14, and 14/15 the City funded various sewer main and manhole repair/rehabilitation/replacement projects that prompted the creation of new sewer main replacement and manhole rehabilitation details. Part 5, System Rehabilitation, of the Standard Specifications for Public Works Construction (Greenbook) is also used as a basis of design. It is 183
Design and Performance Provisions
Rev. 2
City of Solvang
Sewer System Management Plan
5-2
recommended that verification of the minimum design criteria discussed above be conducted and evaluated prior to implementing these rehabilitation procedures.

5.3.2 Construction Standards for Sewers, Pump Stations, and Appurtenances Currently, the City of Solvang has established construction standards for the major components of the City’s sewer system. The requirement for conforming to the City’s construction standards are described in the City Code, Section 9, Articles 9-B-1 and 9- 2B-5. The City’s Public Works Director and engineering staff review the construction standards for accuracy and update the standards as needed. The last full issuance of all the City’s construction standard details was in November 2003. Many of the City’s standards have since been revised as recently as November 2007 and June 2008. The City plans to update it’s Standard Details in Fiscal Year 2020-21.

The City relies on a number of base standards to supplement their standard details, including the State of California, Department of Transportation (Caltrans) Standards, ASTM Standard Specifications, and the Standard Specifications for Public Works Construction (Greenbook). In the event that no City of Solvang Standard Detail addresses a certain aspect of construction, the standards of the County of Santa Barbara, Caltrans, or the Design Engineering Firm performing the design are utilized to develop appropriate details.

The City’s standard details for construction are located on the City’s website at http://www.cityofsolvang.com. The standard details are specifically located at http://www.cityofsolvang.com/index.php/departments/public-works/public-worksstandard-details, and include the following list of drawings applicable to sewer (a copy of each is also included in Appendix 5-B.)
Section Number Title Issued: Revised:

General 100 General Specifications 24NOV03
101 General Street Specifications (Sheet 1) 24NOV03 22MAY08 101 General Street Specifications (Sheet 2) 24NOV03 22MAY08 101 General Street Specifications (Sheet 3) 24NOV03
102 Underground Utility Line Locations 24NOV03
103 Underground Service Lines and Laterals 24NOV03
104 Utility Symbols & Abbreviations 24NOV03
105 Utility Trench Repair Detail 24NOV03
Sewer 600 Sanitary Sewer Details–Table of Contents 24NOV03 10JUN08 601 Sanitary Sewer Standards & Symbols 24NOV03 11JUN08
602 Sanitary Sewer Manhole (Sheet 1) 24NOV03 01JUN08
602 Sanitary Sewer Manhole (Sheet 2) 24NOV03 01JUN08
603 Sanitary Sewer Outside Drop Manhole (1) 24NOV03 09MAY08 603 Sanitary Sewer Outside Drop Manhole (2) 24NOV03 01JUN08 604 Sanitary Sewer Inside Drop Manhole 11JUN08
605 Shallow Sanitary Sewer Manhole 24NOV03 09MAY08
606 Sanitary Sewer Service Lateral 24NOV03 11JUN08
184
Design and Performance Provisions
Rev. 2
City of Solvang
Sewer System Management Plan
5-3
Section Number Title Issued: Revised:
607 Sanitary Sewer Trench 24NOV03 02NOV07
608 Stainless Steel Manhole Step 24NOV03 02NOV07
609 Grease Trap 24NOV03
SR-1 Spot Repair 28MAY14
SR-2 Cured in Place Pipe (CIPP) 28MAY14
SR-3 Open Cut 28MAY14
SR-4 Pipe Bursting (Sheet 1) 28MAY14
SR-4 Pipe Bursting (Sheet 2) 28MAY14
MR-1 Installation of Liner in Existing Manhole 04JAN13
MR-2 Raise Manhole – Unpaved Areas 04JAN13
MR-3 Raise Manhole – Roadway Areas 04JAN13
MR-4 Raise Cleanout 04JAN13
MR-5 Example: Replace Manhole 04JAN13

5.4 Inspection and Testing Standards for the Installation of Sewers, Pump Stations, and Appurtenances
The Requirement: The SSMP must identify the procedures and standards for inspecting and testing the installation of new sewers, pumps, and other appurtenances and for rehabilitation and repair projects.

All components of the sewer system are inspected, and tests are reviewed before a system (or component of the system) is accepted by the City. Inspection and testing requirements for sewer system components are fully described in appropriate sections of the Standard Specifications for Public Works Construction (Greenbook) and include closed-circuit video inspection, air-pressure and mandrel testing of gravity sewer mains, and hydrostatic testing of pressure mains. The most frequently used sections of the Greenbook include:
• Section 207 – Pipe
• Section 306 – Underground Conduit Construction
• Section 500 – System Rehabilitation
The City has the authority to enforce inspection and testing for new, rehabilitated, and repaired facilities, as described in Section 3 of this SSMP. The City employs full-time Public Works staff to perform inspections and also contracts-out for additional inspectors as needed. 185
Appendix 5-A
Rev. 2
City of Solvang
Sewer System Management Plan
5A-1
APPENDIX 5-A. DESIGN GUIDELINES FOR WATER AND SEWER FACILITIES 186

CITY OF SOLVANG

PUBLIC WORKS DEPARTMENT

DESIGN GUIDELINES
FOR

WATER & SEWER FACILITIES
July 2020
187

TABLE OF CONTENTS
Section Description
100 General Design Requirements
200 Water Facilities Design Criteria
300 Sewer Facilities Design Criteria
188
SECTION 100 - GENERAL DESIGN REQUIREMENTS
100.1 PURPOSE
The purpose of these Design Guidelines is to provide Applicants (developers/builders) with a general understanding of the design criteria for the City of Solvang water and sewer facilities for new development or re-development projects. These Design Guidelines are to be used in conjunction with, and as a supplement to, the City of Solvang Municipal Code, the City of Solvang Standard Details, and the Standard Specifications for Public WorksConstruction (SSPWC/Greenbook). 100.2 PROCEDURAL GUIDELINES AND STANDARD PLANS
The procedural guidelines for processing water and sewer improvement plans for development and re- development projects are described within the City’s Municipal Code and shall be in conformity with the procedures established by the Planning Department and the Director of Public Works. All water and sewer improvements shall be designed and constructed in accordance with the City of Solvang Standard Details, these Design Guidelines, and the Standard Specifications for Public Works Construction, current edition. All facilities to be operated and maintained by the City shall be located in public right-of-way (streets or recorded easements). 100.3 PRELIMINARY FEASIBILITY INVESTIGATION
In some areas, and/or for larger projects, a feasibility investigation study may be necessary to determine whether the existing City water or sewer facilities are adequate to service the needs of the proposed development (or redevelopment), or if new water or sewer facilities are required to be constructed to handle the additional demands. In these cases, the Applicant (developer/builder) will be responsible for the full cost of the study, if required by the City. The City reserves the right to perform the study.

The Applicant shall endeavor to have a “pre-design” meeting with the Planning Department and Public Works Department to discuss the methods being proposed to meet these Design Guidelines. 100.4 VERIFICATION OF SERVICE AVAILABILITY
If service verification is requested by the Applicant, the service verification request shall be addressed to the City of Solvang Public Works Department, and must be accompanied by an 8-½ inches by 11 inches vicinity map and two (2) copies of the tentative tract map showing the proposed services and their points of connection to the existing City water and sewer facilities. Conceptual sizing of the water and sewer systems shall be shown along with dwelling unit densities, the estimated water and sewer demands, and the fire flow requirements from the Fire Department. The normal information required on tentative tract maps is also required.

Some larger development or redevelopment projects may require the City to perform a computerized hydraulic analysis on either the water or sewer systems or both. In these cases, the Applicant (developer/builder) will be responsible for the full cost of these analyses.

In accordance with California Water Code Section 10912, water supply assessments and water service verifications will need to be prepared by the Applicant for: any proposed residential, business, 189
commercial, hotel or motel, or industrial development that would account for an increase of 10 percent or more in the number of the public water system's existing service connections, or a mixed-use project that would demand an amount of water equivalent to, or greater than, the amount of water required by residential development that would represent an increase of 10 percent or more in the number of the public water system's existing service connections.
100.5 CONSTRUCTION PROJECTS AND SERVICE REQUIREMENTS
Plans for any and all proposed water and sewer improvements to serve a property, parcel, development or redevelopment must be reviewed and approved by the Public Works Department before these improvements can be constructed or modified.

A new water service will be required if one does not currently exist at the property/parcel.

Additional services may be needed or modifications to existing services if:
• Existing meter is too small for the amount of water needed for the project. • The project wants to add or remove a waterservice.
• Fire services will be modified or constructed as part of the project. • The existing service line has been out of service for ten (10) years or more. • Irrigation services will be modified or constructed as part of the project.

All planting, irrigation and landscape-related improvements shall be subject to the requirements of applicable sections of the City of Solvang Municipal Code.

If new or modified water services are needed, project plans must be submitted for the City’s approval.

In addition to water system improvements, plans must include fire service and irrigation service. Plans shall include a Water System Statistics table indicating the total number of fixture units to be served by each new or modified water service, the fire sprinkler system design criteria, and the future expected flow rates of the irrigation system.

When a sewer connection is required, and a lateral to the property/parcel does not exist, the Applicant will be responsible to prepare a plan for its construction, showing size, location, depth, slope and the location of the sewer clean-out. In addition, a new sewer lateral to a property/parcel may be needed if:
• Existing lateral is a break-in connection and not a wye connection. • Existing lateral is too small for the amount of sewer generated by the project. • Condition of the existing lateral is structurallydeficient. • Existing lateral has been out of service for ten (10) years or more. 100.6 SPECIAL CONDITIONS FOR LAND SUBDIVISIONS, APARTMENTS &

CONDOMINIUMS
The City reserves the right to limit the number of houses or buildings, or area of land under one ownership, to be supplied by one public service connection and meter. As a minimum, each multistory building shall be provided with at least one public water master meter. All public meters shall be located within public right-of-way or within an easement. At no time shall the public water service and/or meter be located within a building or within private property.

Land Subdivisions – Each parcel shall have a separate water service and meter. When property with an existing meter is subdivided, the existing service connection and meter shall be considered as belonging to the lot or parcel of land most directly connected to it. The existing meter shall not be used to supply adjoining property. At the time of subdivision, each lot shall have a separate public service 190
and meter unless alternate timing is approved by the City.

Apartments & Condominiums – Apartment and condominium projects shall provide large public water services with master meters. Each individual apartment or condominium shall be provided with a separate private sub-meter. In addition, the Applicant shall submit an agreement to the City providing for the monthly reading, monitoring and maintenance of the sub-meters. The Applicant, not the City, shall be responsible for the ongoing operations and maintenance of the private sub-meters. 100.7 REMODELS & TENANT IMPROVEMENT PROCEDURES
If the project will include the installation of new plumbing fixtures, the City of Solvang requires that the adequacy of the existing meter be evaluated and that the meter be upgraded if the addition of new plumbing fixtures and/or landscaping will cause water flow rates to exceed the City established capacity of the existing meter. The Applicant shall submit calculations showing the proposed expected flow rates of the plumbing system and irrigation system. The calculations shall include a list of existing plumbing fixtures to remain and all proposed plumbing fixtures, and all irrigation system components/features. The City will review the calculations, and make the final determination if a meter upgrade is required.
100.8 IMPROVEMENT PLAN REQUIREMENTS
All plans submitted to the City for plan checking and approval of water and sewer facilities shall be submitted on standard 24" x 36" sheets with the City of Solvang identified in the title block. These plans shall conform to industry standard Civil Design CAD standards, and other project specific requirements as may be identified by the City. All water and sewer improvements shall be designed in accordance with the Public Works Department Standard Details, these Design Guidelines, and the Standard Specifications for Public Works Construction, current edition. 100.9.1 Specific Improvement Plan Requirements
Title Sheet

1. Project Title, Tract/Parcel Map Development Number, or ProjectName.

2. Location Map showing general area with project noted.

3. Index Map is required and must contain all of the followinginformation: Scale: 1” = 100 feet; All existing and proposed water and sewer mains, fire hydrants, water valves, meters/services, manholes and clean-outs; The size and material for all mains; The direction of flow for all sewer mains, the number of manholes and clean-outs; Lot lines for the proposed development, and service stub locations for each lot; North arrow and street names.

4. Legend of symbols and lines.

5. All proposed easements for City of Solvang water and sewer facilities.

6. Signature blocks for responsible Engineer, City of Solvang Public Works Director, and Santa Barbara County Fire Department approval (as may be required).

7. Benchmark, description and latest elevations, and survey horizontal control. Benchmark shall reference the City’s MSL datum.

8. Name, address, and phone number of engineering firm; name, address, and phone no. of developer; and legal description of property (Tract/Lot, Parcel Map No.)

9. Quantity estimates, categorized by water, sewer and non-domestic water facilities may appear on Title Sheet.

10. Sheet Index.

11. Underground Service Alert Notification Block.
191

12. Revision block.

Second Sheet. Typically, the second sheet of the plan set will have the following information.

1. Quantity estimates (if not shown on Title Sheet).

2. General Notes.

3. Utility, addresses, and phone numbers, including but not limited to: gas, telephone, power, cable TV, water, sewer, and storm drain.

4. City’s Standard Water and Sewer Construction Notes.

5. Typical street cross sections showing street widths to right-of-way, location of sidewalks and curbs, all utilities, including gas, telephone, cable TV, and electrical facilities, storm drains, and proposed water and sewer facilities.

Plan & Profile Sheets. Separate plan and profile sheets are required for all water and sewer pipelines, as follows.

1. Scale: 1-inch = 20-feet (minimum) horizontal and 1-inch = 2-feet vertical. The vertical scale can be changed to 1-inch = 4-feet vertical when grades are steep with approval by the Public Works Department.

2. The plan and profile must be on same sheet and aligned (with profiles shown on the top of the sheet). Sewer lateral profiles, if required, shall be shown on separate sheets.

3. Each sheet shall list the construction notes needed for that sheet.

4. Existing water, sewer and storm drain facilities adjacent to development must be shown along with size and material of these facilities.

5. Easements dedicated to the City of Solvang for water and sewer facilities must appear on the plans.

6. Proposed building or dwelling unit pad elevations must be shown.

7. Plan & Profile drawings shall show the position of all other existing or proposed underground facilities. This shall include gas, electric, water, sewer, and storm drain crossing elevations.

8. Storm drain alignment shall be indicated in the plan view and all crossings of water facilities and the storm drain shall be shown in the storm drain profile. Where water lines cross over the storm drains the top of the storm drain and the bottom of the water line must be shown, along with the proposed depth of cover.

9. All water and sewer facilities to be operated and maintained by the City shall be located in public right-of-way (streets or recorded easements) which shall be clearly shown and fully dimensioned on the improvement plans.
100.9.2 Signatures
Each sheet of the improvement plans submitted shall be signed and stamped by the Civil Engineer responsible for that design, except that sheet(s) of complex structural, mechanical or electrical plans shall be signed and stamped by the Professional Engineer responsible for that design. Engineers signing and stamping improvement plans shall be registered by the State of California. Plan sheets containing revisions subsequent to the City’s approval shall be resigned prior to resubmittal. 100.10 SUBMITTAL REQUIREMENTS
Any and all proposed water and sewer improvements to serve a project must be reviewed and approved by the City before these improvements can be constructed. The proposed water and sewer improvements must be reflected on civil engineering plans and reviewed and approved through the City’s plan approval process. Plans shall be checked by the Applicant for consistency, accuracy, 192
meeting of City’s CAD Standards, and conformance with the City’s Standard Plans and Specifications, these Design Guidelines, and the Standard Specifications for Public Works Construction prior to submission for the City’s approval. Plans submitted for approval shall be accompanied by a letter of transmittal confirming the Applicant has checked the plans. If plans have obviously not been checked by the Applicant, they will be returned and not reviewed by the City.

Check prints shall accompany revised plans which are resubmitted for approval. 100.10.1 Individual Tract Improvement Plans
In addition to the requirements described in Section 100.9, the Applicant shall submit the following items for first review of residential, commercial, and industrial developments.

1. Water and sewer improvements plans including the site plans. Water, sewer, and structural design calculations shall accompany the plans, if appropriate.

2. Tract/parcel map showing gross acreage, street names, and any City easements.

3. Grading/Drainage Plans.

4. Engineer’s quantity estimate for water and sewer facilities, including the total number of fixture units, estimated water and sewer flow rates, and expected flow rates of the irrigation system.
100.10.2 Non-Residential Plans
In addition to the requirements described in Section 100.10.1, the Applicant shall submit the following items for first review of all commercial or industrial developments.

1. Site utility plans showing: property lines; “footprint” of buildings; all on-site public and private fire hydrants; and all backflow devices.

2. Plan(s) signed by the Santa Barbara County Fire Department.

3. Fire services will require a backflow prevention device (minimum double check valve assembly), as determined by the City and as required by the Solvang Municipal Code.

4. Non-residential water service will be required to have a reduced pressure principal backflow assembly, as determined by the City and as required by the Solvang Municipal Code.

5. Plumbing calculations including the number of fixture units, and water and sewer demand.

6. Irrigation calculations including the expected flow rates of the irrigation system. 100.10.3 Fire Service Requirements
All 3-inch diameter and larger fire service connections will require, at a minimum, a double check detector assembly (with by-pass meter). For all fire services with a contaminant control hazard, a reduced pressure principle backflow assembly (or a reduced pressure detector assembly) will be required, as determined by the City.

All fire service connections smaller than 2-inches in diameter, required by either NFPA 13D (one & two family residential fire sprinkler systems) or NFPA 13R (multi-family residential fire sprinkler systems), shall be provided with a double check valve backflow device. The required backflow device shall be located adjacent to the building but upstream of the residential building valve, and shall be testable, and accessible for maintenance and repairs.

A “domestic water shutoff valve” may be used to effectively negate the need for any additional water demand by the home in the event of a fire. The design of the “domestic water shutoff valve” is such 193
that if there is a fire sprinkler operation/activation during domestic usage, the valve will automatically shut off the flow to the domestic system and divert the available water supply to the sprinkler system, thereby eliminating the lower flow into the sprinkler system that might otherwise be caused by possible significant domestic water usage. The use of a domestic valve can eliminate the need to combine the domestic and sprinkler demand (gallons per minute) when performing the hydraulic design calculation.
100.10.4 Irrigation Service Requirements
Facilities for irrigation of new and existing landscaped areas, lawns, or gardens surrounding condominiums, apartments, and industrial parks shall be designed to conserve water. Rate and extent of application of water shall be controlled by the owner so as to conserve water usage. All planting, irrigation and landscape-related improvements shall meet the requirements of the Solvang Municipal Code. Landscape and irrigation plans, and irrigation calculations must be reviewed by the City of Solvang.
100.11 EASEMENTS
All water and sewer facilities to be operated and maintained by the City shall be located in public right-of- way (streets or recorded easements). The Applicant shall grant, or cause to be granted to the City, at no cost to the City, all necessary easements for construction, installation, maintenance and access to the water and sewer facilities, across all privately-owned lands to be traversed by the facilities, which easements shall be in a form and condition of title satisfactory to the City of Solvang and shall be executed by all necessary parties having an interest in said lands. All easement documents and plat map and legal descriptions shall be submitted to the County of Santa Barbara for recording. Water and sewer improvement plans will not be approved until all easements have been recorded.

If an easement outside of the public right-of-way is required for construction and/or maintenance of water or sewer facilities, including but not limited to, water mains, sewer mains, manholes, hydrants, meter vaults, backflow assemblies, and any other water appurtenances; its minimum width shall be twenty (20) feet for water and sewer mains; and a minimum of five (5) feet on all sides for meters, fire hydrants, meter vaults, backflow assemblies, and other appurtenances, unless approved otherwise by the City. Means of maintaining access to the easement must be provided and an all-weather surface constructed. The easement, title report, and legal descriptions with accompanying sketch and plans shall be prepared by the Applicant's engineer, and two copies of which shall be sent to the City, or easements shall be shown on a tract or parcel map.

An easement running parallel with a lot line shall not be split so as to occur on two lots but shall be laid out so that the easement is located all on one lot. In multi-family residential complexes or business parks, the Applicant may dedicate a “blanket easement” over all internal paved areas to the City as long as it covers the minimum area noted above. Along public streets, a five (5) foot wide parallel utility easement on private property for City of Solvang may be required depending upon public right-of-way widths and sidewalk locations.
100.12 SEPARATION REQUIREMENTS
100.12.1 Horizontal Separation
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State Water Resources Control Board (SWRCB) Division of Drinking Water (DDW) regulations require that new water mains shall be installed at least ten (10) feet horizontally from and one (1) foot above any parallel pipeline conveying: untreated or partially treated sewage, and hazardous fluids such as fuels and industrial wastes. New water mains shall be installed at least four (4) feet horizontally from, and one (1) foot vertically above, any parallel pipeline conveying: disinfected tertiary recycled water (Title 22),; and storm drainage. The minimum separation distances noted shall be measured from the nearest outside edge of each pipe barrel.

If crossing a pipeline containing sewage, recycled water, or storm drainage, a new water main shall be constructed no less than 45-degrees to and at least one (1) foot above the pipeline. No connection joints shall be made in the water main within eight (8) horizontal feet of the other pipeline. The vertical separation noted below is required only when the horizontal distance between a water main and the pipeline carrying the above fluids is less than ten (10) feet.

With DDW’s approval, newly installed water mains may be exempt from the separation distances noted above if the newly installed main is:
• Less than 1,320 linear feet in length;
• Replacing an existing main, installed in the same location, and has a diameter no greater than six (6) inches more than the diameter of the main it is replacing; and • Installed in a manner that minimizes the potential for contamination, including, but not limited to sleeving the newly installed main, or utilizing upgraded pipingmaterial. 100.12.2 Vertical Separation
Normally, water, sewer, recycled water, and storm drains shall be located vertically from the street surface in order of the higher quality, i.e., domestic water shall be above recycled water/storm drains, and recycled water/storm drains shall be above sewer.

Whenever a crossing must occur where a sewer main passes within one (1) foot of a domestic water main, special construction will be required. Encasement may be required if vertical separation requirements cannot be met. One of the following types of encasement may be required:

1. Reinforced concrete encasement, a minimum thickness of 6 inches.

2. Piping within a continuous steel casing of ¼ inch thickness.

If a sewer is above a water main, the special construction shall extend a minimum of eight (8) feet of horizontal clearance on both sides, or if not feasible, center the piece of new water pipe under the crossing to maximize this horizontal clearance.

If a sewer is located below a water main, and within a vertical distance of a one (1) foot clearance distance, the special construction shall extend a minimum of four (4) feet of horizontal clearance on both sides of the crossing. These construction requirements shall not apply to house laterals that cross perpendicular less than one (1) foot below a pressure water main. 100.12.3 Separation from New and Existing Utilities
Construction of new utilities or structures shall maintain a minimum of five (5) foot parallel separation and a minimum of one (1) foot vertical separation from all City of Solvang water and sewer pipelines unless written authorization is obtained from the Director of Public Works.

Construction of new water and sewer facilities shall maintain a minimum of five (5) foot parallel 195
separation and one (1) foot minimum vertical separation from all existing utilities and structures unless written authorization is obtained from the Director of Public Works. 100.13 PROTECTION OF PUBLIC WATER SUPPLY
All water services shall be subject to the provisions of the City of Solvang’s Municipal Code Title 9, Chapter 4: Cross Connection Program. The following summarizes the cross-connection provisions included within the City’s Municipal Code.

The purpose of Title 9, Chapter 4 of the Municipal Code is to protect the public water supply: against actual or potential cross-connections by isolating within the premises contamination that may occur because of some undiscovered or unauthorized cross-connection on the premises; to eliminate existing connections between drinking water systems and other sources of water that are not approved as safe and potable for human consumption; and to eliminate cross-connections in the future.

The City of Solvang recognizes that the water purveyor has a responsibility to take all reasonable precautions to protect the integrity of the public water supply. Thus, in the exercise of this responsibility, the City of Solvang may need to conduct a cross-connection control survey of the Applicant’s plumbing system. The City’s Water Division Supervisor is available for consulting on any questions regarding cross- connections. The City will not address internal protection requirements. It is recommended that the Applicant or his engineer contact the City of Solvang Planning & Building Department to ensure the on-site water system complies with current plumbing codes, and requirements.

The City of Solvang will not provide water service to any premises unless the public domestic water supply is protected as required by State, County and City of Solvang regulations. Except in special situations, it is now required to have back-flow devices installed for:
• All commercial water services.
• All industrial water services.
• All fire service connections except as noted in Section100.10.3. • All private domestic systems or fire line systems having two, or more, points of connection to the City’s water mains.
• All irrigation services on the domestic watersystem.
• All domestic services to sites where there is recycled wateron-site.

Back-flow prevention devices shall be approved by the U.S.C. Foundation for Cross-Connection Control and shall be installed by and at the expense of the customer.

The customer shall have the device: tested annually by a certified tester, service such devices to maintain them in satisfactory operating condition; and overhaul or replace such devices if they are found defective. Test results shall be provided before the City will accept service as complete.

Records of such annual tests, repairs, and overhauling shall be kept by the customer and copies forwarded to the City of Solvang’s cross-connection specialist and local health agency within ten (10) working days aftertesting.

Additional reference for guidelines to when, why, and what types of back-flow and cross-connection control devices are approved may be found in:

A. Title 9, Chapter 4: Cross Connection Program, of the City of Solvang MunicipalCode. 196
B. “Regulations Relating to Cross-Connections”, California Administrative Code - Title 17 - Public Health (Sections 7583 through 7605).

C. “Manual of Cross-Connection Control”, published by Foundation for Cross-Connection Control and Hydraulic Research, University of Southern California, School of Engineering. 100.13.1 Backflow Device Location
All commercial and industrial domestic water services, and domestic services to sites where there is recycled water on-site, will require that a Reduced Pressure Principle backflow assembly be installed immediately downstream of the water meter. The device must be installed in accordance with the City of Solvang’s Standard Plans. The assembly must be installed above ground and cannot be installed in an underground vault.

These assemblies can be installed in such a manner as to be screened from view but must be easily accessible to City’s personnel to facilitate testing and servicing. There must be a minimum of five (5) feet of clearance on all sides of the backflow assembly. In addition, a ten (10) foot wide easement must be dedicated to the City of Solvang from the public right-of-way to the backflow assembly.

All fire services requiring a backflow assembly as specified in Section 100.10.3 (Fire Service Requirements) must be installed in accordance with City of Solvang’s Standard Plans. The required backflow assemblies must be on private property and shall be located adjacent to the building but upstream of the residential building valve and shall be testable and easily accessible for maintenance and repairs. The County of Santa Barbara Fire Department will determine the final placement of all fire services backflow assemblies.
100.14 FIRE DEPARTMENT APPROVAL
Applicant (developer/builder) shall obtain approval from the County of Santa Barbara Fire Department for fire hydrant spacing, the required fire flows for the development, and the final placement of all fire services backflow assemblies. Fire Department’s approval shall be coordinated by the Applicant (developer/builder) and will be required prior to the City’s approval of the water improvementplans. 100.15 USE OF CITY’S SEWAGE FACILITIES
Title 9 of the City of Solvang’s Municipal Code, Chapters 1 and 2, deal with the City of Solvang’s sewer regulations. City sewer lines transport the sewage to the City’s wastewater treatment plant.

The treatment plant has regulations on the types of wastes that are allowed to be received into its treatment facilities and has requirements for its effluent discharge. Commercial or industrial Applicants shall contact the City for these regulations and any special discharge permit requirements and fees. If only domestic wastewater is to be discharged from the project, only the regulations stipulated within the City’s Municipal Code willgovern. 100.16 FATS, OILS AND GREASE CONTROL
Title 9, Chapter 2 of the City’s Municipal Code specifies the City’s regulations regarding fats, oils and grease control. The purpose of these regulations is to allow the maximum beneficial public use of the City’s sewer services and facilities while preventing blockages of the public sewer lines resulting from discharges of fats, oils and grease (FOG) to the sewer facilities and to specify appropriate FOG 197
discharge requirements for food service establishments (FSE). These regulations will allow the City to comply with federal, state and local policies regarding sanitary sewer overflows (SSO) and to allow the City to meet applicable standards and provisions for the regulations of wastewater or waste containing FOG discharges to the sewer facilities.

Title 9, Chapter 2 of the City’s Municipal Code includes:
• Prohibitions that apply to all food service establishments(FSEs). • All FSEs shall implement best management practices in their operation to minimize the discharge of FOG to the sewersystems.
• The FOG pretreatment that is required for waste, which contains FOG, to be discharged into the sewer system.
• Requirements for the design and sizing of grease interceptors, and maintenance requirements. • FSE monitoring requirements for compliance, and record keepingrequirements. • Inspection and sampling conditions and emergency notification requirements. 100.17 CONSTRUCTION OF WATER AND SEWER IMPROVEMENTS
The Applicant (developer/builder) is responsible for the installation of all water and sewer facilities within and/or adjacent to his development to serve his development or re-development. All water and sewer improvements shall be constructed in accordance with the City’s Standard Details and Specifications, these Design Guidelines, and the Standard Specifications for Public Works Construction, current edition. The Applicant’s contractor constructing the water and sewer improvements shall have a Class A or C-34 license as well as have a business license to operate within the City of Solvang.

Prior to the onset of construction activities for water and sewer improvements, the City of Solvang will strictly enforce the following two requirements: the project will only be released for construction after the Applicant makes the submittal of the approved water and sewer plans and provided four (4) copies of the approved construction plans; and the Applicant’s contractor has scheduled a preconstruction meeting with the City’s Public Works inspection staff after receiving the City permit.

Water mains shall be staked for line and grade or shall be installed subsequent to the installation of the curbs but prior to paving of the streets. The curbs act as a positive grade control for setting services, meter boxes, and fire hydrants. The Applicant’s contractor shall pothole all the utility crossings prior to the beginning of construction. In addition, the Applicant’s contractor shall field verify the exact location, size, depth, and material of all existing utilities and interferences situated along the route of the proposed pipeline prior to commencement of excavation, fabrication, and installation. The contractor shall, at his expense and cost, construct all improvements in such a manner as will protect all existing underground utilities and, in the event of any conflicts, shall notify the City immediately.

When construction has been successfully completed and the project’s final inspection has been performed, the City will issue a notice to the Applicant declaring the start of the one-year warranty period (see Section 100.20).
100.18 SEWER LINE CLOSED-CIRCUIT TELEVISION INSPECTION
All existing sewer laterals to be reused, as well as all newly constructed sewer mains, laterals, and manholes must be inspected via closed circuit television camera by a National Association of Sewer 198
Service Companies (NASSCO) certified technician. Video and database shall be provided per NASSCO Pipeline Assessment and Certification Program (PCAP) Standards and shall be submitted in a digital format to the Public Works Department for review and final acceptance of work. 100.19 RECORD DRAWINGS
Record drawings shall be based on an “as built” review and shall show all changes in the work constituting departures from the original contract drawings. Upon completion of each increment of work, all required information and dimensions shall be transferred to the record drawings. Facilities and items to be located and verified on the record drawings shall include the following:

1. Point of connection;

2. Location and elevation of all valves, bends and tees;

3. Location of all services;

4. Type of valves, and turns required for complete open/close cycle shall be provided for all valves.

5. Location of all manholes and cleanouts;

6. Items located and constructed as called out in the plans need not be noted as such.

Prior to submission of the record drawings on mylar and the corresponding digital file, two sets of drawings will be submitted for review by the City Inspector. One set will be returned with comments if necessary. Final 4-mil mylar record drawings and the corresponding digital file will be submitted only after incorporation of the City Inspector’s comments. 100.20 WARRANTY/GUARANTEES
The Applicant guarantees the water and sewer facilities against defects in workmanship (improper contractor’s installation) and material defects for a period of one (1) year after the date of acceptance of the facilities by the City of Solvang. It is further agreed that the facilities shall be restored to full compliance with the requirements of the City of Solvang’s Standard Details & Specifications, including any test requirements, if during said one (1) year period the facilities or any portion thereof are found not be in conformance with any provisions of said Standard Details & Specifications. This guarantee is in addition to any and all other warranties, express or implied, with respect to the facilities.

END OF SECTION
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SECTION 200 - WATER FACILITIES DESIGN CRITERIA
200.1 GENERAL
The following sections are general design criteria to be used in the design of water facilities for the City of Solvang. The Applicant (developer/builder) and his engineer shall be responsible to ensure that designs submitted are in accordance with the City’s Municipal Code, these Design Guidelines and the City’s Standard Details & Specifications. Where the Standard Details & Specifications are silent, the design, and installation of the water mains and appurtenances shall conform to the American Water Works Association (AWWA) Standards and the Standard Specifications for Public Works Construction, current edition.

All water system design shall be done to safely deliver water to its customers in sufficient volume and at adequate pressure and to maintain the City’s Insurance Services Office Fire Rating. All products in contact with drinking water shall be tested and certified to meet NSF Standards 60 and 61. All materials coming in contact with potable water shall be lead free per California Health & Safety Code Section 116875.
200.2 MINIMUM SIZE MAINS
The normal minimum size distribution main pipe shall be 8-inch diameter looped line unless otherwise noted, and approved by the Director of Public Works. On short cul-de-sac dead-end mains 4-inch (with a maximum of ten (10) each, 1-inch services) or 6-inch (with more than ten (10) each, 1-inch service lines) lines may be allowed. However, 8- inch size main must be used to the last fire hydrant. These smaller mains may be individually approved by the City on dead-end mains without fire hydrants and shall be sized so that sufficient water is regularly drawn to preventstagnation. 200.3 DESIGN FLOW AND PIPE VELOCITY CRITERIA
200.3.1 Water Demands
All design flows shall be based on the Applicant’s estimated water demands for the proposed use, application, establishment, commercial, industry or development or re-development project. The following water consumption factors, listed in gallons per day (gpd), can be used as a guide to estimate the water demands for some of the more common land uses:

Land Use Classification Average Water Demand
Single Family 120 gpd/capita
Multiple Family 110 gpd/capita
Commercial (hotels/motels) 160 gpd/room
Commercial (all other) 2,500 gpd/acre
Industrial 3,500 gpd/acre
Open Space / Parks / Landscape Areas 3,000 gpd/acre
The average day demand (ADD) for a given project will consist of the cumulative total of the various units, components, and land uses. The maximum day demand (MDD) is defined as 2.0 times the average day demand (ADD). The peak hour demand (PHD) is defined as 3.25 times the average day demand (ADD).
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The Applicant shall provide the City with an estimate of the average day, maximum day, and peak hour demands for the project. This information will be used by the City to determine the adequacy of the existing water system, or to determine specific water system improvements required to provide the estimated domestic water demands.
200.3.2 Distribution System Pressure Requirements
All new water mains and service connections shall satisfy the following pressure requirements:
• Maximum static pressure shall be 100 psi.
• Minimum residual pressure shall be 40 psi at peak hour demands. • Minimum residual pressure of 20 psi at maximum day plus fire flow demands.

Maximum distribution system pressures shall be based on static operating conditions. In accordance with the Uniform Plumbing code, individual pressure regulating valves shall be installed on all services where the static pressure exceeds 80 psi. Pressure regulators shall be installed by the Applicant and maintained by the future property owner(s). 200.3.3 Velocity Criteria
The maximum velocity in a line shall not exceed 5 fps (feet per second) during the peak hour condition. The maximum velocity in a line shall not exceed 8 fps during the maximum day plus fire flow demand condition.
200.3.4 Submittal Requirements
The Applicant shall submit to the City, along with the improvement plans, substantiating engineering calculations for demand, velocity and pressure. For larger development or redevelopment projects, the City of Solvang may need to perform a hydraulic distribution network analysis of the project to determine the capability of the existing water system to serve the proposed project. In these cases, the Applicant (developer/builder) will be responsible for the full cost of this analysis. The City reserves the right to perform the study or have its selected consultant perform the study. 200.4 FIRE FLOW REQUIREMENTS
All fire flow tests on existing fire hydrants shall be performed by an approved contractor, hired by the Applicant, and done in the presence of the City of Solvang Water staff. The City’s Water staff shall be the only ones to operate City valves. The design criteria to be used for determining fire flow requirements shall be the actual fire flow requirements as determined by the County of Santa Barbara Fire Department. Before designing the domestic water system for a project, the Applicant shall obtain the Fire Department’s fire flow requirements for the project. These requirements, plus indication of the Fire Department’s approval, are required to be on the improvement plans prior to the City of Solvang's approval. For general planning purposes, the following fire flow demands can be used, as the minimum:
200.4.1 Residential Dwelling Units
For single-family residential, the minimum fire flow requirement shall be 1,500 gpm, combined flow, 201
for a 4-hour duration, from any two adjacent hydrants at a minimum 20 psi residual pressure at the main. For multi-family residential, the minimum requirement shall be 2,000 gpm, combined flow, for a 4-hour duration, from any two adjacent hydrants at a minimum 20 psi residual pressure at the main.

For residences adjacent to undeveloped open space with no fire control mechanism, the minimum residual pressure shall be 30 psi. Fire flow requirements for new residential dwelling units constructed with residential fire sprinkler systems may be reduced if determined appropriate by the Fire Department.
200.4.2 Commercial Areas
For commercial areas, the minimum fire flow requirement shall be 2,500 gpm, combined flow, for a 4-hour duration, from any two adjacent hydrants at a minimum 20 psi residual pressure at the main.

Fire flow requirements for schools and commercial areas with built-in sprinkler protection may be reduced if determined appropriate by the Fire Department. 200.4.3 Industrial Areas
For industrial developments, the Applicant shall consult with the Fire Department and the Director of Public Works to discuss options for upgrading the domestic water system to deliver the required fire flow, or provide built-in sprinkler protection for the structures. 200.5 TYPE OF MAIN PIPE
All distribution mains, 4-inches thru 12-inches in diameter shall be AWWA C-900 PVC pipe, DR-14, or, AWWA C-151 Ductile Iron Pipe, Class 350. For transmission mains, 16-inch thru 20-inch diameters, pipe shall be AWWA C-905 PVC pipe, DR-18, or AWWA C-151 Ductile Iron Pipe, Class 200. All ductile iron pipe and fittings shall be polyethylene encased in accordance with AWWA C-105. All PVC pipe shall be installed with tracer wire and detectable warning tape in accordance with the City’s Standard Plans. All other pipe materials require special review and approval from the Water Division. 200.6 MINIMUM DEPTH TO TOP OF WATER MAIN PIPE
For mains 12-inches in diameter and smaller, the top of the pipe shall be a minimum of 36-inches below the finished street grade, unless indicated otherwise on the improvement plans because of unusual field conditions. For mains larger than 12-inches in diameter, the top of the pipe shall be a minimum of 42-inches below the finished street grade, unless indicated otherwise on the improvement plans because of unusual field conditions. The top of pipe shall be a minimum of 48 inches below finished grade in unpaved areas.
200.7 STANDARD LOCATION
Water main center-lines shall normally be located five (5) feet from the curb face for all pipelines 12- inches in diameter and smaller. Alignments may need to be deflected to avoid cross gutters, concrete bus lanes or other interferences as directed by the City. Where water pipelines are designed to cross perpendicular beneath retaining walls or other structures (specific written permission required for each instance), the pipeline shall be constructed in a ¼” thick steel pipe casing of sufficient size with a minimum vertical clearance of at least 12 inches from the footing or structure itself. 200.8 WATER VALVE SPACING AND ARRANGEMENTS
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Resilient wedge gate valves shall be used on all water mains 12-inches in diameter and smaller.

Butterfly valves shall be used on all water mains 14-inches in diameter and larger.

Valves shall be adequately spaced to permit pipeline isolation for repair and maintenance activities and to minimize the quantity of customer shutdowns during these repair activities. As a general rule, valves shall be spaced at about 800 feet in residential areas; and about 500 feet in commercial and industrial areas. In general, there shall be a minimum of two (2) valves at each tee intersection of two distribution mains. If the two distribution mains cross, there shall be a minimum of three (3) valves and, at major distribution points, there shall be four (4) valves. Valves shall be flanged when attached to a tee or a cross.

On long blocks, intermediate valves should be installed so that no more than twenty-eight (28) dwelling units, six hundred (600) feet of main, or two (2) fire hydrants will be out of service at any time. Additional looping of the main lines may be necessary to satisfy this condition and the arrangement of valves within the distribution system will be reviewed to identify the optimum network layout. A valve is required on the water main between redundant services/meters serving a large multi-family development, a large commercial/mixed used development, or a private water system.

In most cases where water mains pass through easements outside traveled streets, a valve shall be located at each end of the easement. The final determination of the quantity of valves and their locations shall be as directed and approved by the City. 200.9 SEPARATION REQUIREMENTS
Separation requirements are specified within Section 100.12 of these Design Guidelines. 200.10 FIRE HYDRANTS
The location of fire hydrants shall be as determined by the City and Fire Department. The exact location with respect to the curb and sidewalk shall be as shown in the City of Solvang’s Standard Details. Hydrants shall be located in such a manner to provide complete accessibility and to minimize the possibility of damage from vehicles or injury to pedestrians. Hydrants shall never be located within a curb return or ADA pedestrian ramp.

Where practical, fire hydrants shall be located on the same side of the street as the water main, near intersections, corners, or on residential lot lines. No fire hydrant shall be located within 5 feet of a driveway or aboveground structure, or closer than 20 feet to any combustible structure. For all cases, the location of the fire hydrant shall meet Americans with Disabilities Act (ADA) requirement that a minimum of 48-inch clearance be maintained from any obstruction in the pedestrian walkway. The maximum fire hydrant separation shall be 300 feet from fire hydrant to fire hydrant. The actual spacing will be determined by the City and Fire Department.

Wet barrel type hydrants with break off check valve as shown in the City’s Standard Details are to be used at all locations. In situations where the fire hydrant run is over 50 feet, the size of the hydrant lateral shall be 8-inches.

Fire hydrants shall be shown on the plans where the hydrant is to be located with respect to the property line, and what easements will be provided. The building footprints or building pad areas shall also be shown.
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200.11 RESIDENTIAL FIRE SPRINKLER SYSTEMS
All residential fire sprinkler systems shall be designed, fabricated, and installed in accordance with NFPA 13R or 13D and amendments as adopted by the County of Santa Barbara Fire Department. At least one water pressure gauge shall be installed on the riser assembly. All valves shall have permanently affixed signs that designate their function. The water flow switch shall be connected to the service panel on an uninterruptible house circuit. Service lines shall be flushed before connection is made to the sprinkler piping.

All new sprinkler systems and additions or modifications to existing piping shall be hydrostatically tested in accordance with NFPA 13R or NFPA 13D. All FDC, wall PIVs, and exposed exterior riser valves shall be painted OSHA safety red. Other fire sprinkler or supply pipe exposed or susceptible to wet conditions shall be painted (any color) or otherwise coated to inhibit corrosion. Stainless steel assemblies and piping may be left unpainted provided that any hose connections, valves, or other components operated by the Fire Department are painted OSHA safety red. 200.12 MULTI-FAMILY DWELLINGS
As a minimum, each multi-story building housing multi-family dwellings shall be provided with at least one public water master meter as required per Section 100.8 of these Design Guidelines. For buildings and other structures designated as essential facilities and categorized as Risk Category IV Structures per the California Building Code (such as hospitals and emergency treatment facilities) a second public water master meter shall be provided. A line valve is required on the water main between these redundant services/meters. This redundant public service and meter will allow service to the building to be maintained if one of the master meters is required to be shut-down for maintenance or repair activities.
200.13 SERVICE MATERIALS AND MINIMUM SERVICE SIZE
Approved materials and manufacturers for various service material tubing and connections are shown on the City's Standard Details. Minimum domestic service line size shall be 1-inch in diameter. The sizing of the service shall be specified on the plans designated by lot numbers. Services for private-street residential, commercial or industrial developments are to be as shown on the approved improvement plans and may require a detail on the plans of the location of the proposed service. Acceptable service line material is as described below:
• 1-inch service lines shall be PE tubing rated at 200 psi. • 1.5-inch and 2-inch service lines shall be schedule 80 PVC • 4- inch and larger service lines shall be C900 PVC pipe.

All meters 2-inch and smaller will be furnished and installed by the City of Solvang upon completion of a water service application, account activation and payment of all applicable fees. Meters larger than 2-inch shall be furnished and installed by the applicant in accordance with the City's Standard Details and specifications. Individual pressure regulators are required by the Uniform Plumbing Code if the average static pressure in the public water main is 80 psi or more. Where required, the water service shall be provided with approved pressure regulators set at 80 psi and shall be installed per City’s Standard Details and/or appropriate governing standards. 200.14 STANDARD WATER NOTES
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The following Standard Water Notes shall be included on all improvement plans or water system construction plans:

1. Construction and installation of all water mains and appurtenances shall be in accordance with the City of Solvang Standard Details and Specifications. Where the Standard Details are silent, construction and installation of water mains and appurtenances shall conform to the American Water Works Association (AWWA) Standards and the Standard Specifications for Public Works Construction, current edition.

2. Construction of water mains and appurtenances shall only be performed by qualified contractors with a valid California Contractor A or C34license.

3. When public water facilities are located on private property, easement documents shall be submitted to City for approval prior to a permit being issued.

4. No person, other than City of Solvang Water Division staff certified by the State of California as a Water Distribution Operator, shall be allowed to operate the City’s water system valves.

5. No person, other than City of Solvang Water Division staff certified by the State of California as a Water Distribution Operator, shall shut water service off to any customer.

6. All below ground nuts and bolts shall be wrapped and fully encapsulated with Trenton Wax Wrap (or approved equal) prior to being buried.

7. Water services and meters shall be installed a minimum of 10’ clear of trees. When possible, meters/meter boxes shall be set behind the sidewalk.

8. Five feet of unobstructed clear space shall be provided around all fire hydrants.

9. Trench plates shall be installed flush withpavement, or with asphalt ramping if approved in advance by the Water Division.

10. Trench backfill shall be 1-sack concrete slurry from the top of the pipe bedding to the bottom of the asphalt pavement section.

11. All newly constructed water mains and appurtenances shall be disinfected and tested in accordance with AWWA Standard C600 prior to connecting to the City’s water distribution system.

Disinfection testing results shall be submitted to the Water Division when required for review and approval prior to connecting to the City’s water distributionsystem.

12. Water mains shall be hydrostatic tested at 200 psi for 2 hours. New water mains cannot be tested against an existing valve but can be tested using a test plate or new valve.

13. Requests to shut-down the water distribution system for tie-ins or other purposes shall be coordinated with the Water Division staff at least 2 weeks in advance at (805) 688-5575. All customers affected by the proposed shut down shall be noticed 48 hours in advance by the contractor.

14. The City of Solvang Water Division cannot guarantee a complete shutdown of existing mains.

The contractor shall be responsible for dewatering and isolation of construction for testing or any other purposes. Contractor is responsible for getting the air out of the water line by method approved by Water Division.

15. All fire hydrants which are out of service or new fire hydrants which have not been accepted for service shall be covered with a sack indicating that the hydrants are not in service.

16. Maintaining water service shall be the responsibility of the contractor. The method of providing temporary service must be approved by the Water Division. The water shall be safe for drinking in accordance with State of California Water Resources Control Board (SWRCB) Drinking Water Program (DWP).

17. Water meter will not be installed nor water turned on until the backflow devices required for the building and irrigation systems have been installed, tested, approved, and certified. Contact the Water Division at (805) 688-5575 to coordinate inspections and meter installations. 205

18. All water mains shall be AWWA C-900, DR 14 pipe or AWWA C-151 Ductile Iron Pipe. All other pipe materials require special review and approval from the Water Division.

19. Water mains shall have minimum cover to finishedgrade as defined in Section 200.6 of the City’s Water & Sewer Design Guidelines.

20. Contractor to verify depth and location of all utilities prior to trenching.

21. Private water appurtenances such as backflow preventers, fire hydrants, standpipes, and valves shall be painted as follows: Domestic Water: Blue; Potable Irrigation: Green; Recycled Irrigation:

Purple; Fire Protection: OSHA SafetyRed.

22. Do not cut or mill asbestos cement pipe. Where joining existing asbestos cement pipe, remove entire pipe segment to nearest joint or snap ACP with a snap cutter and joint to new pipe with a properly dimensioned adapter.

23. Contractor shall only tap existing water mains in the presence of the City’s Water Inspector.

Contractor shall also pressure test tapping sleeve in the presence of the City’s Water Inspector before tapping existing main.

24. Final acceptance will not occur until PDFs of approved final record drawings are submitted to and accepted by the City’s Inspector. Show all field changes on record drawings.

25. Water system hardware and appurtenances removed from the field shall be returned and delivered to the City Water Division Yard located at 1644 Oak Street, Solvang, CA 93463. Prior notification of the delivery is required at (805) 688-5575.

26. All recycled water projects require review and approval by the City’s Water Department. 200.15 MISCELLANOUS STANDARD GUIDELINES

1. The Applicant’s contractor shall have a copy of the approved improvement plans, and the City’s Standard Details and Specifications on the job site at alltimes.

2. Water mains shall be staked for line and grade or shall be installed subsequent to the installation of the curbs but prior to paving of the streets.

3. Any survey work necessary to ensure correct horizontal and vertical alignment during construction shall be provided by the contractor.

4. Prior to placing seal coat, contractor shall adjust all valve boxes, water service boxes, and manhole frames and covers to finished pavement grade.

5. No facility is to be backfilled until inspected by the City.

6. All valve vaults and covers shall be designed and specified per current accepted engineering practice and the manufacturer’s recommendations, provided that they: support HS20-44 loads, plus impact and earth pressures when situated in an existing or future roadway; support 300psf plus earth pressure for non-roadway installations; and all metal parts shall be provided in brass, cast iron, aluminum and stainless steel materials.

7. Thrust blocks shall be installed in accordance with the City’s Standard details at all pipe deflections (greater than 5 degrees), all angle points (both horizontal and vertical), and at all fittings.

8. Maximum deflection at pipe joints allowable on curved alignments shall be in accordance with the manufacturer’s recommendations. PVC pipe sections shall be bent no greater than 50% of the manufacturer’s recommended maximum.

9. Water meters shall be located a minimum of five (5) feet from driveways and ten (10) feet from trees.

10. All water service laterals shall be constructed perpendicular to the water main without bends or angles from the connection point on themains.

11. A valve anchor shall be installed on all valves in accordance with City’s Standard Details.

12. All water main line valves shall be maintained so as to be accessible during tract development and construction.
206

13. At intersections and bus stops with concrete pads, the main line shall be roped to avoid cross gutter conflict.

14. Separate quantity estimates, for the domestic water systems, are to be included on the plans indicating quantity of pipe, valves, fire hydrants, domestic water services,etc.

15. The plans shall show, in plan and profile views, the position of all other known existing underground utilities as well as proposed underground utilities. Vertical clearance at crossings shall be indicated by showing top of pipe or bottom of pipe elevations at crossing points.

16. Blow-off assemblies shall be installed at the end of all mains, except if there is a fire hydrant, in accordance with the City’s Standard Details. Temporary blow-offs shall be installed at service stub- outs for testing and flushingpurposes.

17. Combination air valves are to be installed at all high points of water mains in accordance with the City’s Standard Details.

18. Water sample stations shall be provided as required by the Water Division.

END OF SECTION
207
SECTION 300 - SEWER FACILITIES DESIGN CRITERIA
300.1 GENERAL
The following sections are design criteria to be used in the design of sewer facilities for the City of Solvang. The Applicant (developer/builder) and his engineer shall be responsible to ensure that designs submitted are in accordance with the City’s Municipal Code, these Design Guidelines, and the City’s Standard Details and Specifications. Where the Standard Details and Specifications are silent, the design and installation of the sewer mains and manholes shall conform to the Standard Specifications for Public Works Construction, current edition. 300.2 MINIMUM SIZE
The City of Solvang will not accept for maintenance any sewer main smaller than 8 inches in diameter. 300.3 MINIMUM AND MAXIMUM SLOPE DESIGN
All sewers shall be designed and constructed to provide a mean velocity of not less than two (2) feet per second (fps) when flowing half-full at the estimated peak flow. Peak flows shall be calculated using Manning’s formula with an “n” value of 0.013. The following are minimum slopes by pipe size:

Sewer Size (inches) Minimum Slope in Feet per 100 Feet
8 0.40
10 0.28
12 0.22
These are absolute minimum slopes. Sewers shall be designed to provide steeper slopes whenever possible up to the stated maximum slope. The maximum allowable slope shall be the slope which generates a maximum flow velocity of eight (8) fps at the peak flow rate. The maximum slope for sewer laterals is forty (40%) percent. The desirable maximum is ten (10%) percent. The maximum slope for sewer main lines is 20 (20%) percent. The desirable maximum is ten (10%) percent.

Under special conditions, the Applicant may request slopes of less than the minimums stated. The Applicant must submit this request along with back-up data and calculations to show that the depth of flow at the design average flow will be 0.3 of the pipe diameter or greater. The Applicant must also submit calculations to show the depths of flow at minimum and average rates of flow. The request shall also detail the reasons why the normal minimum slopes cannot be achieved. The request and supporting data will be reviewed and considered by theCity. 300.4 FLOW DESIGN CRITERIA
All design flows shall be based on the Applicant’s estimated sewerage generation rates for the proposed use, application, establishment, commercial, industry or development or re-development project. The following average sewage flow coefficients can be used as a guide to estimate the sewerage generation for some of the more common land uses:

Land Use Classification Average Sewage Flow Coefficient 208
Low Density Residential (8 du/ac max) 0.0032 cfs/acre
Medium Density Residential (15 du/ac max) 0.0045 cfs/acre Med/High Density Residential (35 du/ac max) 0.0105 cfs/acre Commercial 0.0050 cfs/acre
Industrial 0.0060 cfs/acre
Schools 25 gals/day per student
Medical Center 0.0250 cfs/acre
Hospital 1,000 gals/day per bed
The peak flow is assumed to be 3.0 times the average sewage flow. Design peak flows in pipelines 12 inches in diameter and smaller are to be limited to approximately d/D = 0.5 (½ of full depth). Pipes over 12 inches in diameter are to be limited to approximately d/D = 0.75 (3/4 of full depth) at design peak flows.
300.5 TYPE OF PIPE
All sewer mains shall be vitrified clay pipe (VCP) or PVC, SDR-26 pipe. All other pipe materials require special review and approval from the Wastewater Division. Sewer pipe material shall remain constant (continuous) between manholes. Transitioning between pipe material types (such as VCP to PVC), and size changes, may only occur atmanholes. All sewer laterals shall be SDR-26 PVC pipe.

All VCP pipe and fittings shall be extra strength vitrified clay pipe with compression joints conforming to Subsection 207-8 of the Standard Specifications for Public Works Construction. All PVC pipe, fittings, couplings and joints shall be in conformance with the size, material and performance requirements of ASTM D3034, SDR 26 and shall have gasket joints. Rubber gaskets, for PVC pipe shall be factory installed and conform to ASTM F477. All PVC sewer pipe shall conform to Subsection 207-17 of the Standard Specifications for Public WorksConstruction. 300.6 STANDARD LOCATION AND ALIGNMENT
Wherever possible, in local and residential streets, the sewer main shall be located along the street centerline. Wherever possible, in industrial and secondary streets, the sewer main shall be located five (5) feet south or five (5) west of the street centerline. Where there is a center median, the sewer main is to be located in the center of the driving lane nearest to the center of the street. Sewers shall not be located in landscape median strips or parking lanes.

On curvilinear streets, the sewer main shall be designed generally parallel with the centerline of the street by the use of straight chord segments of sewer between manholes. Where curve radii for horizontal curves are so short that the resulting sewer manhole spacing is less than 300 feet, curved sewers will be considered by the City. A pre-design meeting with the City should occur to discuss acceptable alignments for the curved sewer as well as a concurrent review of the other underground utility locations which might be affected by straight sewer segments on the proposed curved roadway.

A maximum horizontal separation between sewer and domestic water mains shall be achieved as required by Section 100.12 of these Design Guidelines. Typically, waterlines shall be installed on the opposite side of the centerline from the sewer mains. Sewer mains shall not be constructed in a common trench with another utility. Adequate horizontal and vertical spacing shall be maintained in accordance with Section 100.12 of these Design Guidelines. 209
Where curved sewers are allowed, the following minimum radii shall apply:
• VCP Pipe 8”, 10” and 12” diameter: 200’ minimum radius (6’ joints) • PVC Pipe 8”, 10” and 12” diameter: 280’, 350’ and 420’ minimum radii respectively 300.7 STATIONING
Centerline stations for sewer mains shall be shown (example: 1+00) and will be independent of street stationing. All manholes are to be numbered (example: MH No. 1). Sewer stations start at 1+00.00 at the downstream point of connection and increases upstream to the last manhole on the sewer main.

Intersecting sewer lines shall be independently stationed from their downstream point of connection and increase to the last manhole or terminal clean-out. Each line shall be independently labeled for identification as “Sewer Line A”, “Sewer Line B”, etc.
300.8 MINIMUM DEPTH
When downstream connections or existing conditions allow, the minimum cover from finish street grade to top of sewer main pipe shall be seven (7) feet. Four inch (4”) and six inch (6”) diameter sewer laterals shall be installed so that there is a minimum of five (5) feet of cover as measured from the grade at the top of the curb to the top of the pipe where it crosses the curb line. At the time of construction, stakes shall be provided for location and grade of each sewerlateral. 300.9 MANHOLES
300.9.1 Manhole Location and Spacing
A manhole will be required at all:

A. Changes of direction or alignment;
B. Changes in grade or slope;
C. Changes in pipe size;
D. Ends of each sewer main;
E. Intersection of sewer laterals larger than six inches (6”) in diameter; F. Intersection of two (2) or more sewer mains (match crown lines); and G. Ends of sewer laterals, at the property (or easement) line where the lateral is eight inches (8”) or larger.

Manholes spacing shall be 400 feet maximum for 8”, 10” and 12” sewer mains. If the sewer main has a horizontal or vertical curve, closer spacing of manholes will be required. Only one curve (horizontal or vertical) shall be allowed between any two manholes. Manholes shall have stubs placed if future extensions are possible. Laterals in manholes shall enter manhole with spring line of the lateral at the same elevation as the top of the shelf. The channel shall be cut in the shelf. All sewer manholes shall be designed and constructed with direct paved access. 300.9.2 Manhole Size and Depth
Manholes shall be precast reinforced concrete with eccentric cone in accordance with the City’s Standard Details. Manhole depth is calculated from finish grade to lowest pipe invert. Minimum manhole depth is to be eight (8) feet, unless otherwise approved by the City. Manhole diameter 210
requirements shall be based on depth as follows.

Depth of Manhole Manhole Shaft Diameter Frame and Cover Diameter 4 feet to 12 feet 48-inches 24-inches
12 feet to 20 feet 60-inches 30-inches
Greater than 20 feet 72-inches 36-inches
Manholes deeper than twenty (16’) feet shall have steel-reinforced concrete bases. Reinforcement shall be provided for the specific soils conditions at each deep manhole location, and the reinforcement design submitted to the City by a Licensed California Civil Engineer. 300.9.3 Allowable Head Loses
Allowable head loss in manholes shall be as follows: 1) Straight run through manholes based on 0.10 foot loss; and 2) Right angle turn in manholes based on 0.5 velocity head loss or 0.20 foot, whichever is greater.
300.9.4 Manhole Frame and Covers
Manhole frame and covers shall be cast-iron with the word “SEWER” cast in the cover in accordance with the City’s Standard Details. Frame and covers shall be provided by the contractor as a “set”, such that they are matched for a snug and proper fit that will minimize movement and noise caused by traffic.

Temporary covers may be necessary in streets under construction. In these cases, the manhole shaft shall be left six (6) inches, minimum, below subgrade. A heavy metal plate shall be provided to cover the manhole opening. At the completion of final paving, each manhole shall be raised to final grade by the installation of the necessary sized grade rings and the installation of the permanent frame and cover assembly.

Whenever manholes are constructed in unpaved areas, they shall be set 6-inches above the adjacent finished grade and shall have a reinforced concrete ring built around the manhole cover in accordance with the City’s Standard Details.
300.10 CLEANOUTS
Cleanouts shall be provided at the property line in accordance with the City’s Standard Details. Use of terminal cleanouts shall be limited to the following instances with Wastewater Division review and approval: 1) At the end of short sections of sewer main, less than 200 feet long, which will be extended in the near future; and 2) At property lines, easement boundaries and the ends of all 6-inch sewer laterals. All laterals which are 8-inch and larger shall have manholes at property lines, easement boundaries and the ends.
300.11 SEPARATION REQUIREMENTS
Separation requirements are specified within Section 100.12 of these Design Guidelines. Similar consideration for pipeline separation shall be given to other adjacent underground utility conduits with 211
a goal of minimizing future impacts to the City pipelines due to future construction or repair activity. 300.12 SEWER LATERALS
All sewer laterals shall be located by the Applicant and shown (with stationing) on the improvement plans. Sewer laterals shall be at right angles or radial to street centerline. Typically, the sewer lateral shall be located at the center of the lot or five (5) feet above the downstream lot line. Sewer laterals shall be constructed to the property line from the main sewer line. There shall be a separate lateral with cleanout for each individually owned building and each individually owned occupancy.

Minimum sewer lateral size for single-family residential occupancy shall be 4-inch diameter.

Apartments, condominiums, commercial developments, and facilities served by master meters shall have at least one (1) 6-inch or 8-inch diameter lateral to serve each building in the development.

The property owner shall be responsible for the maintenance and repair of their sewer lateral within the public right-of-way from the sewer main to the property line as well as on their private property as stated within the City’s Municipal Code.
300.13 SEWER LINE CLOSED-CIRCUIT TELEVISION INSPECTION
All newly constructed sewer mains, laterals, and manholes shall be video inspected by the Applicant via closed circuit television (CCTV) camera by a National Association of Sewer Service Companies (NASSCO) certified technician. Video and database shall be provided in accordance with NASSCO Pipeline Assessment and Certification Program Standards and shall be submitted in digital format to the Wastewater Division for review and final acceptance of the work. Any deficiencies found during the TV inspections shall be corrected immediately by the Applicant and/or his contractor at the sole expense of the Applicant.

The following work must be completed prior to television inspection: all sewer mains installed and backfilled; all manholes constructed and all channeling completed; pipeline to be inspected has been balled and flushed/cleaned; final air test has been completed and PVC lines have been mandrelled; and the contractor has pre-pulled a tag line through each section of pipeline to be videoed and has secured it at each manhole. Flushing/cleaning of the sewer main prior to videoing shall be performed in accordance with Section 500-1.1.4 of the Standard Specifications for Public Works Construction. 300.14 STANDARD SEWER NOTES
The following Standard Sewer Notes shall be included on all street improvement plans or sewer system construction plans:

1. Construction and installation of all sewer mains and appurtenances shall be in accordance with the City of Solvang Standard Details and Specifications. Where the Standard Details are silent, construction and installation of sewer mains and appurtenances shall conform to the Standard Specifications for Public Works Construction, current edition.

2. Construction of sewer mains and appurtenances shall only be performed by qualified contractors with a valid California Contractor A or C34license.

3. All newly constructed sewer mains and appurtenances shall be tested in accordance with the Standard Specifications for Public Works Construction. All newly constructed sewer mains, laterals and manholes must be inspected via closed circuit television camera by a National Association of Sewer Services Companies (NASSCO) certified technician and video submitted in 212
digital format to the Wastewater Division for review and final acceptance of the work.

4. All sewer mains shall be vitrified clay pipe (VCP) or PVC, SDR-26 pipe. All other pipe materials require special review and approval from the Wastewater Division.

5. Contractor to verify depth and location of all utilities prior to trenching.

6. Trench plates shall be installed flush withpavement, or with asphalt ramping if approved in advance by the Wastewater Division.

7. Trench backfill shall be 1-sack concrete slurry from the top of the pipe bedding to the bottom of the asphalt pavement section.

8. When public sewer facilities are located on private property, easement documents are to be submitted to City for approval prior to a permit being issued.

9. Final acceptance will not occur until PDFs of approved final record drawings are submitted to and accepted by the City’s Inspector. Show all field changes on record drawings.

10. Sewer system manhole covers and rings removed from the field shall be returned and delivered to the City’s Wastewater Treatment Plant. Prior notification of the delivery is required at (805) 688- 6997.
300.15 MISCELLANOUS STANDARD GUIDELINES

1. The Applicant’s contractor shall have a copy of the City’s Standard Details and Specifications, and the approved improvement plans on the job site at alltimes.

2. Sewer lengths are calculated horizontal distances along the centerline of the sewer.

3. All manholes and other important points shall have an equation showing the equivalent street stationing.

4. Sewer mains, manholes, and sewer laterals shall be installed prior to paving of the streets.

5. All sewer mains, manholes, and sewer lateral fittings shall be staked by a licensed surveyor, and complete set of cut sheets shall be supplied to the City Inspector. All residential laterals not normal to sewer shall have end of lateral at property line staked and tied to a property corner as shown on the plans.

6. No facility is to be backfilled until inspected by the City.

7. All manhole frame and covers shall be adjusted to finished pavement grade by the Applicant’s contractor. This is to be done prior to placing seal coat.

8. Use of drop manholes requires approval from the Wastewater Division.

9. Any work to be performed inside a live manhole shall be done in accordance with Cal OSHA "Confined Spaces" and City of Solvang manhole entry regulations. Manhole entry without City personnel present is not allowed.

10. Curbs shall be inscribed with an "S" indicating location of all sewer laterals. Letter inscription shall be made using a 4-inch power tool wheel grinder.

11. Separate quantity estimates for sewer systems are to be included on the plans indicating quantity of pipe, manholes, and laterals.

12. The plans shall show, in plan and profile views, the position of all other known existing underground utilities, as well as proposed underground utilities. Vertical clearance at crossing shall be indicated by showing the top of pipe and the bottom pipe elevations at point of intersection.

END OF SECTION
213
Appendix 5-B
Rev. 2
City of Solvang
Sewer System Management Plan
5B-1
APPENDIX 5-B. CITY CONSTRUCTION STANDARDS
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CITY OF SOLVANG

SEWER MAIN REPLACEMENT DETAILS
SR-1

SPOT REPAIR
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SR-2 CURED IN PLACE PIPE (CIPP)
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SR-3

OPEN CUT
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SEWER MAIN REPLACEMENT DETAILS
SR-4
1 OF 2

PIPE BURSTING
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CITY OF SOLVANG - MANHOLE REHAB DETAILS 01-4-2013
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INSTALLATION OF LINER IN

EXISTING MANHOLE
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REPLACE MANHOLE #191
P.I. EQ. 60+14 BK.
60+18 AH.

P.I. 59+68 MH 191
MH 190A 1
49 RT.
11 RT.
3 2
4 CONSTRUCTION NOTES:

INSTALL NEW 48" DIA. MANHOLE PER CITY OF SOLVANG STANDARD DETAIL 602. BACKFILL AROUND NEW MANHOLE SHALL BE A 2-SACK SLURRY UP TO 3 FEET BELOW RIM.

INSTALL NEW 8" PVC SEWER MAIN IN OPEN TRENCH PER CITY OF SOLVANG STANDARD DETAIL 607.

REMOVE EXISTING EUCALYPTUS TREES, STUMPS AND INTERFERING ROOTS AS NECESSARY FOR SEWER MAIN INSTALLATION.

REMOVE MANHOLE COVER, CONE SECTION, AND ANY INTERFERING

PORTIONS OF EXISTING SEWER LINES, AND PLUG AND ABANDON
REMAINING MANHOLE AND PIPE IN PLACE.
4 3
2 1
1 1. EXACT LOCATIONS OF MANHOLES SHALL BE DETERMINED BY CITY AT THE TIME OF INSTALLATION (MH STATIONING MAY VARY)

2. REMOVAL OF BRUSH, TREES AND SHRUBS SHALL BE PERFORMED PRIOR TO INSTALLATION

3. INSTALLATION SHALL ADHERE TO THE REQUIREMENTS OF THE CITY OF SOLVANG STD DETAIL 601

4. BACKFILL SHALL SHALL BE WITH NATIVE MATERIAL, AND SHALL BE COMPACTED TO AT LEAST 90%

5. BYPASS PUMPING PLAN SHALL BE SUBMITTED TO THE CITY, REVIEWED, AND APPROVED PRIOR TO

INSTALLATION
GENERAL NOTES:
1 P.I. 59+68MH 190A
P.I. EQ. 60+14 BK.60+18 AH.MH 191
2 S=0.0036
EL 420.40
EL 420.50
4 1
352'
333' 46'
8" PVC
EL 420.15
EL 420.25
251
Overflow Emergency Response Plan
Rev. 2
City of Solvang
Sewer System Management Plan
6-1
SECTION 6. OVERFLOW EMERGENCY RESPONSE PLAN

6.1 Introduction
This section of the SSMP is intended to provide an overview of the City’s sewer system Overflow Emergency Response Plan. This Overflow Emergency Response Plan has been developed pursuant to State Water Resources Control Board guidelines requiring all public wastewater collection system agencies in California be regulated under General Waste Discharge Requirements.

6.2 Regulatory Requirements for the Overflow Emergency Response Plan Section
The requirements for the Operations and Maintenance Program section of the SSMP are:

GWDR (Element 6 - Overflow Emergency Response Plan) Requirement:

The GWDR requirements for the Overflow Emergency Response Plan are: Each Enrollee shall develop and implement an overflow emergency response plan that identifies measures to protect public health and the environment. At a minimum, this plan must include the following:
• Proper notification procedures so that the primary responders and regulatory agencies are informed of all SSO’s in a timely manner;
• A program to ensure an appropriate response to all overflows; • Procedures to address emergency operations, such as traffic and crowd control and other necessary response activities;
• A program to ensure that all reasonable steps are taken to contain and prevent the discharge of untreated and partially treated wastewater to waters of the United States and to minimize or correct any adverse impact on the environment resulting from the SSO’s, including such accelerated or additional monitoring as may be necessary to determine the nature and impact of the discharge;
• Procedures to ensure prompt notification to appropriate regulatory agencies and other potentially affected entities (e.g. health agencies, Regional Water Boards, water suppliers, etc.) of all SSO’s that potentially affect public health or reach water of the State in accordance with the MRP. All SSO’s shall be reported in accordance with this MRP, the California Water Code, other State Law, and other applicable Regional Water Board WDR’s or NPDES permit requirements. The SSMP should identify the officials who will receive immediate notification; and
• Procedures to ensure that appropriate staff and contractor personnel are aware and follow the Overflow Emergency Response Plan and are appropriately trained.

6.3 SSO Notification Procedure
The Requirement: Proper notification procedures so that the primary responders and regulatory agencies are informed of all SSO’s in a timely manner.
252
Overflow Emergency Response Plan
Rev. 2
City of Solvang
Sewer System Management Plan
6-2
Section 2.3.2 of this SSMP introduces the process and individuals responsible for reporting and notification of a sanitary sewer overflow. Table 2-1 provides contacts and phone numbers for City Staff who need to be notified of SSO’s. Figure 2-2 depicts the chain of communication for responding to SSO’s.

For any Category 1 or 2 SSO, the ON CALL Operator immediately notifies the Wastewater Supervisor. In the absence of the Wastewater Supervisor (after hours), Operators are responsible to respond as required for collection system and wastewater treatment plant emergencies. A situation may occur where an Operator will need specialized equipment, physical assistance, and (or) technical advice. If needed, Operators may call in water system operators, other employees, and/or contractors for assistance during an emergency. Operators are instructed to contact the Wastewater Supervisor in case of any emergency. If the Supervisor cannot be reached, operators are instructed to contact the Director of Public Works.

If the Director of Public Works is not available, contact the City Manager. The Lead Operator is acting supervisor when the WWTP Supervisor is not present.

For any Category 1 SSO greater than or equal to 1,000 gallons that results in a discharge to a surface water or spilled in a location where it probably will be discharged to surface water, either directly or by way of a drainage channel or MS4, the Wastewater Supervisor shall, as soon as possible, but not later than two hours after (A) the enrollee has knowledge of the discharge, (B) notification is possible, and (C) notification can be provided without substantially impeding cleanup or other emergency measures, notify the California Office of Emergency Services (Cal EOS), (800) 852-7550 and obtain a notification control number. If the Wastewater Supervisor is not available, then staff is directed to call Cal OES.

To satisfy notification requirements for each applicable SSO, the Wastewater Supervisor, or Lead Operator, shall provide the information requested by Cal OES before receiving a control number. Spill information requested by Cal OES may include; i. Name of person notifying Cal OES and direct return phone number ii. Estimated SSO volume discharged (gallons)
iii. If ongoing, estimated SSO discharge rate (gallons per minute) iv. SSO Incident Description:
a. Brief narrative
b. On-scene point of contact for additional information (name and cell phone number)
c. Date and time enrollee became aware of the SSO
d. Name of sanitary sewer system agency causing the SSO e. SSO cause (if known)
v. Indication of whether the SSO has been contained
vi. Indication of whether surface water is impacted
vii. Name of surface water impacted by SSO, if applicable viii. Indication of whether a drinking water supply is or may be impacted by the SSO ix. Any other known SSO impacts
x. SSO incident location (address, city, state, and zip code) 253
Overflow Emergency Response Plan
Rev. 2
City of Solvang
Sewer System Management Plan
6-3
Following the initial notification to Cal OES and until such time that the SSO report is certified in the CIWQS Online SSO Database, the Wastewater Supervisor shall provide updates to Cal OES regarding substantial changes to the estimated volume of untreated or partially treated sewage discharged and any substantial change(s) to know impact(s).

PLSDs: The Wastewater Supervisor is strongly encouraged to notify Cal OES of discharges greater than or equal to 1,000 gallons of untreated or partially related wastewater that results or may result in a discharge to surface water resulting from failures or flow conditions within a privately owned sewer lateral or from other private sewer asset(s).

6.4 SSO Emergency Response Procedure
The Requirement: A program to ensure appropriate response to all overflows.

The City responds to all spills within City limits. Wastewater Division staff must be familiar with these overflow emergency response procedures prior to being assigned “ON CALL” duty.

Section 2 of this SSMP addresses the responsibilities and authority of City Staff during an emergency.

ON CALL Operators who are notified that raw sewage spills have occurred or are impending will take immediate corrective actions. Raw sewage (wastewater) spills may be caused by a blockage in the sewer line, broken sewer lines, pump failures or other unforeseen situations.

Figure 6-1 contains a flowchart depicting the chain of communication for notification of and reporting SSO’s.
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SEWER SPILL OCCURS
Wastewater On-Call Operator
calls for assistance. If needed,
gathers specialized equipment,
technical advice, and sewer
maintenance crew.

Wastewater On-Call Operator
initiates spill clean up measures.

Wastewater On-Call Operator
documents the SSO on a Spill
Response Form. Pertinent
information includes: volume
spilled, volume recovered, and
how volume was determined.

Spill is reported to
Wastewater Staff.

Wastewater On-Call
Operator Confirms SSO.

Confirmed SSO – Who is
responsible?
Wastewater On-Call Operator
notifies Wastewater Supervisor
Wastewater Supervisor
notifies Wastewater Lead
Operator and Public Works
Director. If Public Works
Director is unavailable,
Wastewater Supervisor
contacts City Manager.

Wastewater On-Call Operator
submits report to Wastewater
Supervisor for follow-up.

Wastewater Supervisor submits
report to Wastewater Lead
Operator.

If required, Lead Operator
notifies appropriate agencies and
completes SSO reports.

CITY OF SOLVANG PRIVATE SSO
Wastewater On-Call Operator
advises resident/owner they are
responsible for clean up.

Resident/owner’s unable to
perform cleanup or SSO results
in a threat to public or
environment.

Wastewater On-Call Operator
notifies Wastewater Supervisor
of SSO.

Wastewater Supervisor will take
necessary measures to resolve
SSO and ensure mitigation.

Wastewater Supervisor
completes Wastewater Duty
Report/SSO Report.

If required, Wastewater
Supervisor contacts Cal
OES, RWQCB and/or
SBDCEH by phone
Figure 6-1. SSO Response Flow Chart
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6.4.1 Secure the Area
The Requirement: Procedures to address emergency operations, such as traffic and crowd control and other necessary response activities.

Wastewater Division staff respond to all sewer emergencies within City limits. Other departments within the City may provide assistance for traffic and crowd control depending on the severity of the situation, including the Public Works Department, Streets Division, and Fire and Police Departments.

To secure the wastewater spill area:
• Place warning signs
• Barricades and cones (lighted barricades if needed)
• Safety tape
• Sand or other available means

6.4.2 Control the Cause of the Wastewater Spill
The Requirement: A program to ensure that all reasonable steps are taken to contain and prevent the discharge of untreated and partially treated wastewater to waters of the United States and to minimize or correct any adverse impact on the environment resulting from the SSO’s, including such accelerated or additional monitoring as may be necessary to determine the nature and impact of the discharge.

City Wastewater Division staff are trained to use procedures identified in the City of Solvang’s Wastewater Division Standard Operating Procedure “Wastewater Spill Control Procedures.” Staff are trained to use best management practices.

City Staff will do what is necessary to stop the cause of the spill. If the overflow is caused by a stoppage in the main line, City Staff will use the hydro jet to relieve the stoppage immediately.

One method to contain spills includes plugging of storm water lines and directing sewer spill flow to storm drain for use as a temporary catch basin. If this procedure is used, the storm drain will be cleaned and disinfected after the spill is relieved. (Pumper trucks or pumps can be used to remove the wastewater from the catch basin.) If necessary, the City will report spills immediately to the Santa Barbara County Department of Environmental Health (SBCDEH) for monitoring water quality and posting hazard notices.

Contact information for contractors/emergency resources is included at the end of this section in Table 6-1 Contractors/Emergency Resources.
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Table 6-1. Contractors/Emergency Resources

SERVICE/PHONE NUMBER
Building Materials/Supplies
a. Nielsen’s Building Materials, Inc. ........................................(805) 688-6464 b. Solvang Building Materials ..................................................(805) 688-9989 c. Valley Hardware and Garden Center ..................................(805) 688-4194 d. Mission Ready Mix ............................... (805) 688-7026 or (805) 688-5705 e. CalPortland..........................................................................(805) 345-3408 Cranes
a. Lone Star Engineering Corp. ..............................................(805) 688-6282 b. Big red crane .......................................................................(805) 680-9600 Electrical Contractors
a. Auto Systems ......................................................................(805) 835-9595 b. Erickson Electric .................................................................(805) 688-9985 c. Nickson’s Machine Shop ....................................................(805) 925-2525 d. DL Electric .............................................. (805) 344-1020 or (805) 2452464 Food Vendors
a. Domino’s Pizza ...................................................................(805) 686-1177 b. Nielsen’s Market .................................................................(805) 688-3236 c. Tower Pizza ........................................................................(805) 688-3036 d. Solvang Restaurant ............................................................(805) 688-4645 e. Subway ...............................................................................(805) 688-7650 Hydro Jet/Vacuum/Video
a. Clay’s Septic, Pumper Trucks, Jetter, Camera .............. (805) 688-2571 or ............................................................................................(805) 929-5065 b. County Sanitation, Vacuum Truck, Camera .................. (805) 688-5513 or ............................................................................................(805) 682-3568 Pumper Trucks
a. Clay’s Septic, Pumper Trucks, Jetter, Camera .............. (805) 688-2571 or ............................................................................................(805) 929-5065 b. Speeds Oil, Pumper Trucks ................................................(805) 925-1369 Electronics Contractors
a. Auto Systems ......................................................................(805) 835-9595 b. Cannon ..............................................................................(805) 544-7407 c. Sierra Pacific Automation .................... (805) 689-7192 or (805) 238-6350 Fence Materials
a. Allied Fence Company ........................................................(805) 735-6285 b. Fence Factory .....................................................................(805) 964-8641 257
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SERVICE/PHONE NUMBER
Heavy Equipment
a. Craig Litle Backhoe Service, Backhoe/Dozer ................ (805) 688-8595 or ............................................................................................(805) 325-1110 b. Hanely General Engineering, Dump Truck/Dozer/Loader//Backhoe ............................................................. (805) 896-2890 or (805) 896-0230 c. Johnson Excavation ............................................................(805) 331-3085 d. Lone Star Engineering .. (805) 688-6282 or Rod Simmons (805) 692-3366 Manhole Products
a. Mid State Concrete .............................................................(805) 928-2855 Mechanical Contractors
a. Nickson’s Machine Shop, Electrical/Mechanical ................(805) 925-2525 b. PC Mechanical, Engine/Generator ...... (805) 925-2888 or (805) 331-4855 c. Quinn Equipment Co., Engine/Generator ...........................(805) 925-8611 d. R & M Enterprises ...............................................................(805) 688-6969 Portable Toilets
a. Marborg ................................................ (805) 963-1852 or (805) 693-0515 b. Mission Sanitation ...............................................................(805) 688-8999 c. JW Enterprises ....................................................................(800) 350-1852 Pump/Pipe Rental/Contractors
a. Cal-Coast Irrigation, Lloyd Waster Pump/Pipe Rental... (805) 922-8406 or ............................................................................................(805) 693-8523 1200-1400gpm, 6” and 8” Monday – Saturday. No answering machine. b. Rain for Rent, Water Pump/Pipe Rental .............................(805) 525-3306 Steve Teasdale, Operations Supervisor, 24-hour service
c. Xylem……………………Nate Warren (951) 317-8250
Control Equipment for Wastewater Treatment Plant
a. Cannon ................................................................... Phone (805) 544-7407 .................................................................................... Fax (805) 544-3863 ........................................................................ Emergency (800) 752-4389 b. Auto Systems .......................................................... Phone (805) 835-9595 ....................................................................................................................

MEDIA OUTLETS
Newspapers
a. Santa Ynez Valley News ................. (805) 688-5522 / Fax (805) 688-7865 b. Santa Barbara News Press ................. (805) 736-2309 or (805) 564-5200 .................................................................................... Fax (805) 966-6258 c. Santa Maria Times ........................... (805) 925-2691 / Fax (805) 928-5657 258
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SERVICE/PHONE NUMBER
Radio Stations
a. KRAZ – FM 105.9 ................ (805) 688-8386 (Solvang) or (805) 922-7727 b. KHTY – FM 97.5 .................................................................(805) 966-1755 c. KTYD – FM 99.9 .................................................................(805) 879-5893 Television Stations
a. KEYT 3 News Department ..................................................(805) 882-3933 b. KSBY 6 ................................................ (805) 925-6660 or (805) 541-6666 c. KCOY 12 .............................................................................(805) 925-1200

6.4.3 Clean Up the Wastewater Spill
To minimize health impacts to the public and to protect the environment, the City will begin cleaning the wastewater spill site as soon as possible or immediately after the overflow stops.

The City will remove debris found in the wastewater spill surface area and return to the collection system, or collect and dispose of debris properly.

The City will disinfect the area exposed to the spilled material using a mild chlorine solution applied over the affected area with a Hudson Sprayer. During clean up, operators wear personal protective clothing, including rubber boots, rubber gloves, coveralls, and goggles. Ultraviolet rays and heat from the sun will help sterilize any threatening organisms that are present.

The City will conduct a final inspection of the collection system and the wastewater spill area before leaving.

The affected area will remain isolated until all necessary steps are taken to eliminate possible health hazards.

6.5 Sanitary Sewer Overflow Reporting
The Requirement: Procedures to ensure prompt notification to appropriate regulatory agencies and other potentially affected agencies (e.g. health agencies, Regional Water Boards, water suppliers, etc.) of all SSO’s that potentially affect public health or reach water of the State in accordance with the MRP. All SSO’s shall be reported in accordance with this MRP, the California Water Code, other State Law, and other applicable Regional Water Board WDR’s or NPDES permit requirements. The SSMP should identify the officials who will receive immediate notification.

City policy is to report spills, depending upon size, significance, and/or containment, to the Central Coast Regional Water Quality Control Board, Santa Barbara County Department of Environmental Health, Santa Barbara county Flood Control and Water Conservation District, and the State Office of Emergency Services. The City has a responsibility to provide full disclosure of its operations and performance, and has adopted the spill reporting format 259
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referenced in the reporting requirements of the State General Permit and the Waste Discharge Requirements for the City Wastewater Treatment Plant.

See “Wastewater Spill Reporting Guidelines” in the City of Solvang’s Wastewater Division Standard Operating Procedure for guidelines about reporting spills to other agencies and notification time requirements.

Reporting time frames vary by agency. Table 6-2 identifies the reporting time frame for each agency involved.

Table 6-2. SSO Reporting Time Frame by Agency

AGENCY SSO REPORTING TIME FRAME
California Regional Water Quality Control
Board (CRWQCB)
• Verbal notification within 24 hours of
reportable spill
• Written report within 72 hours of
reportable spill
Central Coast Regional Water Quality Control
Board
• Written report within 30 days of
reportable spill (required for any sewer
spill)
Santa Barbara County Environmental Health
(SBCEH)
• Verbal notification within 24 hours of
reportable spill
• Written report within 72 hours of
reportable spill
State Office of Emergency Services (OES) • Verbal notification within 48 hours of reportable spill
Category 1 – Includes spills of any size that reaches surface waters If spill volume is equal to or greater than 1,000 gallons:

1. Call Cal OES within 2 hours: 1-(800)-852-7550

2. Provide required information to receive a control number

3. Provide updates regarding substantial changes to estimated volume or impact by phone to Cal OES until SSO report is certified in the CIWQS Online SSO Database All Category 1 Spills:
a. Submit draft report to the CIQWIS Online SSO Database within three (3) business days of the enrollee becoming aware of the SSO.
b. Certify final report within fifteen (15) business days of the SSO end date in the CIQWIS Online SSO Database.

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Is the Spill ≥ 1,000 gallons?
Did any of the
Spill reach
surface water?
Report Online
Category 3
spill, < 1,000
gallons
Report Online
Category 1
spill, < 1,000
gallons
Yes No
Did any of the
Spill reach
surface water?
Report Online
Category 2
spill, ≥ 1,000
gallons
Notify Cal OES
ASAP (2 hr)
Category 1
spill, ≥ 1,000
gallons
Yes No
Yes No
a. Submit draft report to the CIQWIS Online SSO Database within three (3) business days of the enrollee becoming aware of the SSO.
b. Certify final report within fifteen (15) business days of the SSO end date in the CIQWIS Online SSO Database.

Category 3 – All other discharges
a. Submit certified report to the CIQWIS Online SSO Database within thirty (30) calendar days after the end of the calendar month in which the SSO occurs. “No Spill” Certification – Certify that no SSOs occurred within 30 calendar days of the end of the month or, if reporting quarterly, the quarter in which no SSOs occurred in the CIQWIS Online Database.

Amended SSO Reports – The enrollee may update or add additional information to a certified SSO report within 120 calendar days after the SSO end date by amending the report or by adding an attachment to the SSO report in the CIWQS Online SSO Database.

SSO Technical Report – Submit within 45 calendar days after the end date of any Category 1 SSO in which 50,000 gallons or greater are spilled to surface waters.

PLSDs – Dischargers of untreated or partially treated wastewater resulting from blockages or other problems within a privately owned sewer lateral connected to the enrollee’s sanitary sewer system or from other private sanitary sewer system assets may be voluntarily reported to the CIWQS Online SSO Database.

Collection System Questionnaire – Update and certify every 12 months.

Figure 6-2. SSO Reporting Requirements Flow Chart
For these same overflows, a Sewage Spill Report shall be prepared and faxed to the Regional Water Quality Control Board, (805) 543-0397, and the Santa Barbara County Health Department within 24 hours. A sample Sewage Spill Report form is included in Appendix 6-B. 261
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6.6 Emergency Response Plan Distribution and Training
The Requirement: Procedures to ensure that appropriate staff and contractor personnel are aware of and follow the Overflow Emergency Response Plan and are appropriately trained.

The role of each Wastewater Division staff is clearly established and described in Section 2 of this SSMP. The City’s previous Sewer Spill Prevention Contingency Plan and SSMP are available digitally and in printed form for Wastewater Division staff.

All Wastewater Division staff are required to be familiar with this SSMP prior to fulfilling ON CALL assignments. In addition, the Collection Operator trains the additional staff that assists on the collection truck.
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APPENDIX 6-A. MONITORING AND REPORTING PROGRAM
State Water Resources Control Board
Order No. WQ 2013-0058-EXEC
Amending Monitoring and Reporting Program For
Statewide General Waste Discharge Requirements
Sanitary Sewer Systems
This Monitoring and Reporting Program (MRP) establishes monitoring, record keeping, reporting and public notification requirements for Order No. 2006-0003-DWQ, “Statewide General Waste Discharge Requirements for Sanitary Sewer Systems” (SSS WDRs). This MRP shall be effective from September 9, 2013 until it is rescinded. Revisions to this MRP may be made at any time by the Executive Director, and may include a reduction or increase in the monitoring and reporting requirements. All site specific records and data developed pursuant to the SSS WDRs and the MRP shall be complete, accurate, and justified by evidence maintained by the enrollee. Failure to comply with the MRP may subject an enrollee to civil liabilities pursuant to Water code section 13350; Water Code section 13268; or referral to the Attorney General for judicial civil enforcement. The State Water Resources Control Board reserves the right to take any further enforcement action authorized by law.

A. SUMMARY OF MRP REQUIREMENTS
Table 1 – Spill Categories and Definitions

CATEGORIES DEFINITIONS
CATEGORY 1
Discharges of untreated or partially treated wastewater of any volume resulting from an enrollee’s sanitary sewer system failure or flow condition that:
• Reach surface water and/or reach a drainage channel tributary to a surface water; or
• Reach a MS4 and are not fully captured and returned to the sanitary sewer system or not otherwise captured and disposed of properly. Any volume of wastewater not recovered from the MS4 is considered to have reached surface water unless the storm drain system discharges to a dedicated storm water or
groundwater infiltration basin.

CATEGORY 2
Discharges of untreated or partially treated wastewater greater than or equal to 1,000 gallons resulting from an enrollee’s sanitary sewer system failure or flow condition that do not reach a surface water, a drainage channel, or the MS4 unless the entire SSO volume discharged to the storm drain system is fully recovered and disposed of properly.

CATEGORY 3
All other discharges of untreated or partially related wastewater resulting from an enrollee’s sanitary sewer system failure or flow condition.

PRIVATE LATERAL
SEWAGE
Discharges of untreated or partially treated wastewater resulting from blockages or other problems within a privately owned sewer lateral 263
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DISCHARGE (PLSD) connected to the enrollee’s sanitary sewer system or from other private sewer assets. PLSDs that the enrollee becomes aware of may be reported to the CIWQS Online SSO Database.

Table 2 – Notification, Reporting, Monitoring, and Record Keeping Requirements

ELEMENT REQUIREMENT METHOD

NOTIFICATION
(see section B
of MRP)
• Within two hours of becoming aware of
any Category 1 SSO greater than or
equal to 1,000 gallons discharged to
surface water or spilled in a location
where it probably will be discharged to
surface water, notify the California
Office of Emergency Services (Cal
OES) and obtain a notification number.

Call Cal OES at:
(800) 852-7550

REPORTING
(see section C
of MRP)
• Category 1 SSO: Submit draft report
within three business days of becoming
aware of the SSO and certify within 15
calendar days of SSO end date.
• Category 2 SSO: Submit draft report
within 3 business days of becoming
aware of the SSO and certify within 15
calendar days of the SSO end date.
• Category 3 SSO: Submit certified
report within 30 calendar days of the
ended of month in which SSO occurred.
• SSO Technical Report: Submit within
45 calendar days after the end date of
any Category 1 SSO in which 50,000
gallons or greater are spilled to surface
waters.
• “No Spill” Certification: Certify that no
SSOs occurred within 30 calendar days
of the end of the month or, if reporting
quarterly, the quarter in which no SSOs
occurred.
• Collection System Questionnaire:

Update and certify every 12 months.

Enter data into the CIWQS Online
SSO Database
(http://ciwqs.waterboards.ca.gov/),
Certified by enrollee’s Legally
Responsible Official(s).

WATER

QUALITY

MONITORING
(see section D
of MRP)
• Conduct water quality sampling within
48 hours after initial SSO notification for
Category 1 SSOs in which 50,000
gallons or greater are spilled to surface
water.

Water quality results are required
to be uploaded into CIWQS for
Category 1 SSOs in which 50,000
gallons or greater are spilled to
surface waters.

RECORD
KEEPING • SSO event records.
• Records documenting SSMP
Self-maintained records shall be
available during inspections or
upon request.
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(see section E
of MRP)
implementation and changes/updates to
the SSMP.
• Records to document Water Quality
Monitoring for SSOs of 50,000 gallons
or greater spilled to surface waters.
• Collection system telemetry records if
relied upon to document and/or
estimate SSO Volume.

B. NOTIFICATION REQUIREMENTS
Although Regional Water Quality Control Boards (Regional Water Boards) and the State Water Board (collectively, the Water Boards) staff do not have duties as first responders, this MRP is an appropriate mechanism to ensure that the agencies that have first responder duties are notified in a timely manner in order to protect public health and beneficial uses.

1. For any Category 1 SSO greater than or equal to 1,000 gallons that results in a discharge to a surface water or spilled in a location where it probably will be discharged to surface water, either directly or by way of a drainage channel or MS4, the Wastewater Supervisor shall, as soon as possible, but not later than two (2) hours after (A) the enrollee has knowledge of the discharge, (B) notification is possible, and (C) notification can be provided without substantially impeding cleanup or other emergency measures, notify the California Office of Emergency Services (Cal EOS), and obtain a notification control number.

2. To satisfy notification requirements for each applicable SSO, the Wastewater Supervisor, or Lead Operator, shall provide the information requested by Cal OES before receiving a control number. Spill information requested by Cal OES may include; i. Name of person notifying Cal OES and direct return phone number ii. Estimated SSO volume discharged (gallons)
iii. If ongoing, estimated SSO discharge rate (gallons per minute) iv. SSO Incident Description:
a. Brief narrative
b. On-scene point of contact for additional information (name and cell phone number)
c. Date and time enrollee became aware of the SSO
d. Name of sanitary sewer system agency causing the SSO e. SSO cause (if known)
v. Indication of whether the SSO has been contained
vi. Indication of whether surface water is impacted
vii. Name of surface water impacted by SSO, if applicable viii. Indication of whether a drinking water supply is or may be impacted by the SSO ix. Any other known SSO impacts
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x. SSO incident location (address, city, state, and zip code)

3. Following the initial notification to Cal OES and until such time that the SSO report is certified in the CIWQS Online SSO Database, the Wastewater Supervisor shall provide updates to Cal OES regarding substantial changes to the estimated volume of untreated or partially treated sewage discharged and any substantial change(s) to know impact(s).

4. PLSDs: The Wastewater Supervisor is strongly encouraged to notify Cal OES of discharges greater than or equal to 1,000 gallons of untreated or partially related wastewater that results or may result in a discharge to surface water resulting from failures or flow conditions within a privately owned sewer lateral or from other private sewer asset(s) if the enrollee becomes aware of the PLSD.

C. REPORTING REQUIREMENTS

1. CIWQS Online SSO Database Account: All enrollees shall obtain a CIWS Online SSO Database account and receive a “Username” and “Password” by registering through CIWQS. These accounts allow controlled and secure entry into the CIWQS Online SSO Database.

2. SSO Mandatory Reporting Information: For reporting purposes, if one SSO event results in multiple appearance points in a sewer system asset, the enrollee shall complete one SSO report in the CIWQS Online SSO Database which includes the GPS coordinates for the location of the SSO appearance point closest to the failure point, blockage or location of the flow condition that caused the SSO, and provide descriptions of the locations of all other discharge points associated with the SSO event.

3. SSO Categories
i. Category 1 – Discharges of untreated or partially treated wastewater of any volume resulting from an enrollee’s sanitary sewer system failure or flow condition that:
a. Reach surface water and/or reach a drainage channel tributary to a surface water; or
b. Reach a MS4 and are not fully captured and returned to the sanitary sewer system or not otherwise captured and disposed of properly. Any volume of wastewater not recovered from the MS4 is considered to have reached surface water unless the storm drain system discharges to a dedicated storm water or groundwater infiltration basin. ii. Category 2 – Discharges of untreated or partially treated wastewater greater than or equal to 1,000 gallons resulting from an enrollee’s sanitary sewer system failure or flow condition that does not reach a surface water, a drainage channel, or the MS4 unless the entire SSO volume discharged to the storm drain system is fully recovered and disposed of properly.
iii. Category 3 – All other discharges of untreated or partially related wastewater resulting from an enrollee’s sanitary sewer system failure or flow condition. 266
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4. Sanitary Sewer Overflow Reporting to CIWQS – Timeframes i. Category 1 and Category 2 SSOs – All SSOs that meet the above criteria for Category 1 or Category 2 SSOs shall be reported to the CIWQS Online SSO Database:
a. Draft reports for Category 1 and Category 2 SSOs shall be submitted to the CIWQS Online SSO Database within three business days of the enrollee becoming aware of the SSO. Minimum information that shall be reported in a draft Category 1 SSO report shall include all information identified below under ‘Mandatory Information to be Included in SSO Online Reporting.’ b. A final Category 1 or Category 2 SSO report shall be certified through the CIWQS Online SSO Database within 15 calendar days of the end date of the SSO. Minimum information that shall be certified in the final Category 1 SSO report shall include all information identified below under ‘Mandatory Information to be Included in SSO Online Reporting.’
ii. Category 3 SSOs – All SSOs that meet the above criteria for Category 3 SSOs shall be reported to the CIWQS Online SSO Database and certified within 30 calendar days after the end of the calendar month in which the SSO occurs (e.g., all Category 3 SSOs occurring in the month of February shall be entered into the database and certified by March 30). Minimum information that shall be certified in a final Category 3 SSO report shall include all information identified below under ‘Mandatory Information to be Included in SSO Online Reporting.’
iii. “No Spill” Certification – if there are no SSSOs during that calendar month, the enrollee shall either 1) certify, within 30 calendar days after the end of each calendar month, a “No Spill” certification statement in the CIWQS Online SSO Database certifying that there were no SSOs for the designated month, or 2) certify, quarterly within 30 calendar days after the end of each quarter, “No Spill” certification statements in the CIWQS Online SSO Database certifying that there were no SSOs for each month in the quarter being reported on . For quarterly reporting, the quarters are Q1 – January-March, Q2 – April – June, Q3 – July-September, Q4 – October – December.
iv. Amended SSO Reports – the enrollee may update or add additional information to a certified SSO report within 120 calendar days after the SSO end date be amending the report or by adding an attachment to the SSO report in the CIWQS Online SSO Database. After the 120 days, the enrollee may contact the SSO Program Manager to request to amend an SSO report if the enrollee also submits justification for why the additional information was not available prior to the end of the 120 days.

5. SSO Technical Report
The enrollee shall submit an SSO technical report in the CIWQS Online SSO Database within 45 calendar days of the SSO end date for an SSO in which 50,000 gallons or greater are spilled to surface waters. This report, which does not preclude the Water Boards form requiring more detailed analyses if requeste4d, shall include at a minimum, the following:
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i. Causes and Circumstances of the SSO:
a. Complete and detailed explanation of how and when the SSO was discovered.
b. Diagram showing the SSO failure point, appearance point(s), and final destination(s).
c. Detailed description of the methodology employed and available data used to calculate the volume of the SSO and, if applicable, the SSO volume recovered.
d. Detailed description of the causes(s) of the SSO.
e. Copies of original field crew records used to document the SSO. f. Historical maintenance records for the failure location. ii. Enrollee’s Response to SSO:
a. Chronological narrative description of all actions taken by enrollee to terminate the spill.
b. Explanation of how the SSMP Overflow Emergency Response plan was implemented to respond to and mitigate the SSO. c. Final corrective action(s) completed and/or planned to be completed, including a schedule for actions not yet completed. iii. Water Quality Monitoring:
a. Description of all water quality sampling activities conducted including analytical results and evaluation of the results. b. Detailed location map illustrating all water quality sampling points.

6. PLSDs
Dischargers of untreated or partially treated wastewater resulting from blockages or other problems within a privately owned sewer lateral connected to the enrollee’s sanitary sewer system or from other private sanitary sewer system assets may be voluntarily reported to the CIWQS Online SSO Database.
a. The enrollee is also encouraged to provide notification to Cal OES when a PLSD greater than or equal to 1,000 gallons has or may result in a discharge to surface water. For any PLSD greater than or equal to 1,000 gallons regardless of the spill destination, the enrollee is also encouraged to file a spill report as required by Health and Safety Code section 5410 et. Seq. and Water Code section 13271, or notify the responsible party that notification and reporting should be completed as specified above and required by State law.
b. If a PLSD is recorded in the CIWQS Online SSO Database, the enrollee must identify the sewage discharge as occurring and caused by a private sanitary sewer system asset and should identify a responsible party (other than the enrollee), if known. Certification of PLSD reports by enrollees is not required.

7. CIWQS Online SSO Database Unavailability
In the event that the CIWQS Online SSO Database is not available, the enrollee must fax or email all required information to the appropriate Regional Water Board office in 268
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accordance with the time schedules identified herein. In such event, the enrollee must also enter all required information into the CIWQS Online SSO Database when the database becomes available.

8. Mandatory Information to be Included in SSO Online Reporting All enrollees must obtain a California Integrated Water Quality System (CIWQS) Online SSO Database account and receive a “Username” and “Password” by registering through the CIWQS which can be reached at [email protected] or by calling (866) 792-4977, M-F, 8 A.M. to 5 P.M. These accounts will allow controlled and secure entry into the CIWQS SSO Database. Additionally, within 30 days of receiving an account and prior to recording SSO’s into the SSO Database, all Enrollees must complete the “Collection System Questionnaire,” which collects pertinent information regarding the Enrollee’s collection system. The “Collection System Questionnaire” must be updated at least every 12 months.
i. SSO Reports
At a minimum, the following mandatory information must be included prior to finalizing and certifying an SSO report for each category of SSO:
a. Draft Category 1 SSOs: At a minimum, the following mandatory information shall be reported for a draft Category 1 SSO report:

1. SSO Contact Information: Name and telephone number of enrollee contact person who can answer specific questions about the SSO being reported.

2. SSO Location Name.

3. Location of the overflow event (SSO) by entering GPS coordinates. IF a single overflow event results in multiple appearance points, provide GPS coordinates for the appearance point closest to the failure point and describe each additional appearance point in the SSO appearance point explanation field.

4. Whether or not the SSO reached surface water, a drainage channel, or entered and was discharged from a drainage structure.

5. Whether or not the SSO reached a municipal separate storm drain system.

6. Whether or not the total SSO volume that reached a municipal separate storm drain system was fully recovered.

7. Estimate of the SSO volume, inclusive of all discharge point(s).

8. Estimate of the SSO volume that reached surface water, a drainage channel, or was not recovered from a storm drain.

9. Estimate of the SSO volume recovered (if applicable).

10. Number of SSO appearance point(s).

11. Description and location of SSO appearance point(s). If a single sanitary sewer system failure results in multiple SSO appearance points, each appearance point must be described.

12. SSO start date and time.
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13. Date and time the enrollee was notified of, or self-discovered, the SSO.

14. Estimated operator arrival time.

15. For spills greater than or equal to 1,000 gallons, the date and time Cal OES was called.

16. For spills greater than or equal to 1,000 gallons, the Cal OES control number.
b. Certified Category 1 SSOs: At a minimum, the following mandatory information shall be reported for a certified Category 1 SSO report, in addition to all fields in the Draft Category 1 SSO.

1. Description of SSO destination(s).

2. SSO end date and time.

3. SSO causes (mainline blockage, roots, etc.).

4. SSO failure point (main, lateral, etc.).

5. Whether or not the spill was associated with a storm event.

6. Description of spill corrective action, including steps planned or taken to reduce, eliminate, and prevent reoccurrence of the overflow; and a schedule of major milestones for those steps.

7. Description of spill response activities.

8. Spill response completion date.

9. Whether or not there is an ongoing investigation, the reasons for the investigation and the expected date of completion.

10. Whether or not a beach closure occurred or may have occurred as a result of the SSO.

11. Whether or not health warnings were posted as a result of the SSO.

12. Name of beach(es) closed and/or impacted. If no beach was impacted, NA shall be selected.

13. Name of surface water(s) impacted.

14. If water quality samples were collected, identify parameters the water quality samples were analyzed for. If no samples were taken, NA shall be selected.

15. If water quality samples were taken, identify which regulatory agencies received sample results (if applicable). If no samples were taken, NA shall be selected.

16. Description of methodogy(ies) and type of data relied upon for estimations of the SSO volume discharged and recovered.

17. SSO Certification: Upon SSO Certification, the CIWQS Online SSO Database will issue a final SSO identification (ID) number. c. Draft Category 2 SSOs: At a minimum, the following mandatory information shall be reported for a drafty Category 2 SSO report:

1. Items 1-14 under Draft Category 1 SSO.
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d. Certified Category 2 SSOs: At a minimum, the following mandatory information shall be reported for a certified Category 2 SSO report:

1. Items 1-14 under Draft Category 1 SSO and Items 1-9, and 17 under Certified Category 1 SSO.
e. Certified Category 3 SSOs: At a minimum, the following mandatory information shall be reported for a certified Category 3 SSO report:

1. Items 1-14 under Draft Category 1 SSO and Items 1-5, and 17 under Certified Category 1 SSO.
ii. Reporting SSOs to Other Regulatory Agencies
These reporting requirements do not preclude an Enrollee from reporting SSO’s to other regulatory agencies pursuant to California state law. These reporting requirements do not replace other Regional Water Board notification and reporting requirements for SSOs.

The Enrollee shall report SSO’s to OES, in accordance with California Water Code Section 13271.

Office of Emergency Services
Phone (800) 852-7550
The Enrollee shall report SSO’s to County Health officials in accordance with California Health and Safety Code Section 5410 et seq. The SSO database will automatically generate an e-mail notification with customized information about the SSO upon initial reporting of the SSO and final certification for all Category 1 SSO’s.

E-mails will be sent to the appropriate County Health Officer and/or Environmental Health Department if the county desires this information, and the appropriate Regional Water Board.
iii. Collection System Questionnaire
The required Questionnaire provides the Water Board with site-specific information related to the enrollee’s sanitary sewer system. The enrollee shall complete and certify the Questionnaire at least every 12 months to facilitate program implementation, compliance assessment, and enforcement response. iv. SSMP Availability
The enrollee shall provide the publicly available internet web site address to the CIWQS Online SSO Database where a downloadable copy of the enrollee’s approved SSMP, critical supporting documents referenced in the SSMP, and proof of local governing board approval of the SSMP is posted. If all of the SSMP documentation listed in this subsection is not publicly available on the Internet, the enrollee shall comply with the following procedure:
a. Submit an electronic copy of the enrollee’s approved SSMP, critical supporting documents referenced in the SSMP, and proof of local governing board approval and 271
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within 30 days of any subsequent SSMP re-certifications, to the following mailing address:

State Water Resources Control Board
Division of Water Quality
Attn: SSO Program Manager
1001 I Street, 15th Floor, Sacramento, CA 95814
D. WATER QUALITY MONITORING REQUIREMENTS
The enrollee shall develop and implement an SSO Water Quality Monitoring Program to assess impacts from SSOs to surface waters in which 50,000 gallons or greater are spilled to surface waters. The SSO Water Quality Monitoring Program, shall, at a minimum:

1. Contain protocols for water quality monitoring.

2. Account for spill travel time in the surface water and scenarios where monitoring may not be possible.

3. Require water quality analyses for ammonia and bacterial indicators to be performed by an accredited or certified laboratory.

4. Require monitoring instruments and devices used to implement the SSO Water Quality Monitoring Program to be properly maintained and calibrated, including any records to document maintenance and calibration, as necessary, to ensure their continued accuracy.

5. Within 48 hours of the enrollee becoming aware of the SSO, require water quality sampling for, at a minimum, the following constituents:
i. Ammonia
ii. Appropriate Bacterial indicator(s) per the applicable Basin Plan water quality objective or Regional Board direction which may include total and fecal coliform, enterococcus, and e-coli.

E. RECORD KEEPING REQUIREMENTS
The following records shall be maintained by the enrollee for a minimum of five years and shall be made available for review by the Water Boards during an onsite inspection or through an information request:

1. General Records: The enrollee shall maintain records to document compliance with all provisions of the SSS WDRs and this MRP for each sanitary sewer system owned including any required records generated by an enrollee’s sanitary sewer system contractor(s).

2. SSO Records: The enrollee shall maintain records for each SSO event, including but not limited to:
i. Complaint records documenting how the enrollee responded to all notifications of possible or actual SSOs, both during and after business hours, including complaints that do not result in SSOs. Each complaint record shall, at a minimum, include the following information:
a. Date, time, and method of notification.
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b. Date and time the complainant or informant first noticed the SSO. c. Narrative description of the complaint, including any information the caller can provide regarding whether or not the complainant or informant reporting the potential SSO knows if the SSO has received surface waters, drainage channels or storm drains.
d. Follow-up return contact information for complainant or informant for each complaint received, if not reported anonymously.
e. Final resolution of the complaint.
ii. Records documenting the steps and/or remedial actions undertaken by enrollee, using all available information.
iii. Records documenting how all estimate(s) of volume(s) discharged and, if applicable, volume(s) recovered were calculated.

3. Records documenting all changes made to the SSMP since its last certification indicating when a subsection(s) of the SSMP was changed and/or updated and who authorized the change or update. These records shall be attached to the SSMP.

4. Electronic monitoring records relied upon for documenting SSO event and/or estimating the SSO volume discharged, including, but not limited to records from:
i. Supervisory Control and Data Acquisition (SCADA) systems ii. Alarm Systems(s)
iii. Flow monitoring device(s) or other instrument(s) used to estimate wastewater levels, flow rates and/or volumes.

F. CERTIFICATION

1. All information required to be reported into the CIWQS Online SSO Database shall be certified by a person designated as described in subsection J of the SSS WDRs. This designated person is also known as a Legally Responsible Official (LRO). An enrollee may have more than one LRO.

2. Any designated person (i.e. an LRO) shall be registered with the State Water Board to certify reports in accordance with the CIWQS protocols for reporting.

3. Data Submitter (DS): Any enrollee employee or contractor may enter draft data into the CIWQS Online SSO Database on behalf of the enrollee if authorized by the LRO and registered with the State Water Board. However, only LROs may certify reports in CIWQS.

4. The enrollee shall maintain continuous coverage by an LRO. Any change of a registered LRO or DS (e.g., retired staff), shall be submitted by the enrollee to the State Water Board within 30 days of the change by calling (866) 792-4977 or e-mailing [email protected].

5. A registered designated person (i.e., an LRO) shall certify all required reports under penalty of perjury laws of the states as stated in the CIWQS Online SSO Database at the time of certification.
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CERTIFICATION
The undersigned Clerk to the Board does hereby certify that the foregoing is a full, true, and correct copy of a resolution duly and regularly adopted at a meeting of the State Water Board held on June 8, 2015.
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APPENDIX 6-B. SEWAGE SPILL REPORT (SAMPLE)
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SEWAGE SPILL REPORT
Reporting Party Phone
Address City
Discharger Phone
Date Of Overflow Time Overflow
Began
Time Overflow
Stopped
Overflow Location (street
address or lat. &long.)
Volume Of Overflow (Gallons) Path Of
Overflow
Waterbody/Bodies Affected
Cause Of Overflow (grease,
roots, vandalism, pump station
failure, etc.)
Action Taken To Stop
Overflow
Time Cleanup Began Time Cleanup Complete
Discussion Of Cleanup
Were Public Health Warnings
Posted, And If So, Where?
Number Of Overflows In Same
Location In Last Three Years
Discussion Of Measures Taken
To Prevent Overflows At This
Location
Agencies Notified
(Please Check)
County
Health
Office of
Emergency
Services
Fish and
Game
County
Board Of
Supervisors
Other (List)

SIGNATURE DATE
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SECTION 7. FATS, OILS, AND GREASE (FOG) CONTROL PROGRAM

7.1 Introduction
This section of the SSMP describes the development and implementation of FOG source control measures for all known sources of FOG discharged to the City’s sanitary sewer system.

7.2 Regulatory Requirements for the Fats, Oils, & Grease Control Program Summarized requirements for the FOG Control Program section of the SSMP are:

GWDR (Element 7 – Fats, Oils, and Grease (FOG) Control Program) Requirement:

The GWDR requirements for the FOG Control Program are: Each Enrollee shall evaluate its service area to determine whether a FOG control program is needed. If an Enrollee determines that a FOG program is not needed, the Enrollee must provide justification as to why it is not needed. If FOG is found to be a problem, the Enrollee must prepare and implement a FOG source control program to reduce the amount of these substances discharged to the sanitary sewer system. This plan shall include the following as appropriate:
• An implementation plan and schedule for a public education outreach program that promotes proper disposal of FOG;
• A plan and schedule for the disposal of FOG generated within the sanitary sewer system service area. This may include a list of acceptable disposal facilities and/or additional facilities needed to adequately dispose of FOG generated within a sanitary sewer system area;
• The legal authority to prohibit discharges to the system and identify measures to prevent SSO’s and blockages caused by FOG;
• Requirements to install grease removal devices (such as traps or interceptors) design standards for the grease removal devices, maintenance requirements, BMP requirements, record keeping and reporting requirements; • Authority to inspect grease producing facilities, enforcement authorities, and whether the District has sufficient staff to inspect and enforce the FOG ordinance; • An identification of sewer system sections subject to FOG blockages and establish a cleaning maintenance schedule for each section; and
• Development and implementation of source control measures, for all sources of FOG discharged to the sewer system, for each sewer system subject to FOG blockages.

7.3 Nature and Extent of FOG Problem
The City’s sanitary sewer collection system serves approximately 5,446 residents and over 30 restaurants (source: www.solvangusa.com). Food service establishments (FSE’s) are the largest population of FOG producers within the City. Most FSE’s are located near or in the heart of town near Solvang Park, along Mission Drive, east to Alisal Road, west along Molle Way, north on Alterdag Road, east along Copenhagen Drive, north on 5th Street, and back to Mission Drive. Figure 7-1 identifies general locations of FSE’s in Solvang. Buildings in this part of town are considered older, and infrastructure in some parts of the City is considered aging. 277
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Figure 7- 1. General Locations of FSE's in Solvang. (Image source: Google Maps) Existing FOG-control measures have prevented FOG-related SSO’s for the last several years.

Grease traps or interceptors are installed at all of the excessive grease-producing FSE’s; however, some residential areas give cause for concern.

7.4 Public Outreach
The Requirement: An implementation plan and schedule for a public education outreach program that promotes proper disposal of FOG.

7.4.1 Residential Service Areas
The City funds the purchase of promotional materials about the FOG Control Program, proper disposal methods, and Best Management Practices (BMP’s) for residents. Promotional items include flyers and brochures. These items are periodically distributed as needed by City Staff through mailers or community events such as Farmers’ Market during National Public Works Week (May), Restaurant Week (March), Taste of Solvang Food & Wine Festival (March), Wine and Food Festival in Solvang Park (May), and United States Independence Day Parade and BBQ (July). The City may also use public service announcements for distribution of promotional materials.

The public outreach program for Residential Service Areas will be evaluated yearly for effectiveness. If needed, adjustments will be made regarding program implementation and cost of promotional items and communication methods.
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7.4.2 Commercial Service Areas
The City funds the purchase and distribution of FOG-control material for commercial service areas. FOG-control materials include:
• Brochure “A Guide for Restaurant Managers,” (See Appendix 7-A) • Kitchen, Restaurant & Deli Best Management Practices Fact Sheet (See Appendix 7-B) o The City’s BMP’s are also found on-line:
http://www.cityofsolvang.com/index.php/departments/publicworks/maintenancestormwater • Grease trap maintenance logs
The City provides FOG-control material to new FSE’s and existing business experiencing FOG problems. Currently, there is a low incidence of FOG-related SSO’s in commercial service areas; however, formalizing the public outreach program to FSE’s will aid in keeping the City incident free. The Environmental Compliance Inspector may periodically organize and facilitate workshops for restaurant owners and managers depending on need.

The public outreach program focused on Commercial Service Areas and FSE’s will be evaluated yearly for effectiveness. If needed, adjustments will be made regarding program implementation and cost of FOG-control materials and methods.

7.5 Plan and Schedule for Disposal of FOG
The Requirement: A plan and schedule for the disposal of FOG generated within the sanitary sewer system service area. This may include a list of acceptable disposal facilities and/or additional facilities needed to adequately dispose of FOG generated within a sanitary sewer system service area.

The City provides restaurant owners a list of acceptable local septic haulers for removing FOG.

These haulers are identified in Table 7-1.

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Table 7-1. Local Septic Haulers
Business/Location Phone Number
Clay’s Septic & Jetting Inc.
867 Guadalupe St.

Guadalupe, CA 93434
(805) 688-2571 or
(805) 316-5403
County Sanitation Company, Inc.
415 E. Montecito St.

Santa Barbara, CA 93101
(805) 682-3568
Central Coast Industries
2250 Hutton Road
Nipomo, CA 93444
(805) 349-9980
Speeds Transportation Services
1573 E. Betteravia Road PO Box 276
Santa Maria, CA 93454
(805) 925-1369
Valley Septic Service
1337 Betteravia Road
Santa Maria, CA 93454
(805) 354-5425
Pacific Petroleum California Inc.
1615 E. Betteravia Road, Suite A
Santa Maria, CA 93454
(805) 925-1947

7.6 Legal Authority
The Requirement: The legal authority to prohibit discharges to the system and identify measures to prevent SSO’s and blockages caused by FOG.

Section 3 of the SSMP addresses the City’s legal authority to prohibit discharges to the system and identify measures to prevent SSO’s and blockages caused by FOG.

The City of Solvang municipal code (Title 9 Water & Sewer), The Storm Water Management Program, and The City Sewer Management Plan mandates: SSO prevention, requirements for installation of grease traps, BMP requirements, record keeping, reporting requirements, inspect grease producing facilities, enforcement of grease ordinance, collection system maintenance schedule and especially problem areas.

7.7 Grease Removal Device Requirements
The Requirement: Requirements to install grease removal devices (such as traps or interceptors), design standards for removal devices, maintenance requirements, BMP requirements, record keeping and reporting requirements.

BMP requirements are described in the Kitchen, Restaurant & Deli BMP Fact Sheet (see Appendix 7-B).

GREASE TRAP design standards are included in the City’s Standard Details, Drawing No. 609 (See Appendix 7-C).
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7.7.1 Maintenance Requirements
The Requirement: Requirements to install grease removal devices, such as traps or interceptors, design standards for removal devices, maintenance requirements, BMP requirements, record keeping, and reporting requirements.

Each restaurant is responsible for scheduling maintenance of their grease traps.

7.8 Inspection Authority
The Requirement: Authority to inspect grease producing facilities, enforcement authorities, and whether the Enrollee has sufficient staff to inspect and enforce the FOG ordinance.

Section 3 of the SSMP addresses legal authority to conduct inspections and enforce sewer ordinances.

The City has an inspection program in force to monitor the maintenance of grease removal devices. See Municipal Code Section 9-2C-3 (A) and Section 9-2D-7 for further detail about the City’s authority to inspect grease producing facilities.

The City Environmental Compliance Inspector performs inspections on a weekly basis.

When sizable grease deposits are discovered during cleaning or inspection of the sanitary sewer system, the City’s Environmental Compliance Inspector notifies the FOG-producer and documents the incident in writing.

7.9 FOG Hot Spots and Preventive Maintenance
The Requirement: An identification of sewer system sections subject to FOG blockages and establishment of a cleaning maintenance schedule for each section.

7.9.1 FOG Hot Spots
FOG Hot Spots are sections of the City’s sanitary sewer system that are prone to FOG blockages and FOG-related SSO’s. The City’s FOG Hot Spots are identified on Figure 7-2.

7.9.2 Preventive Maintenance of Sanitary Sewer System
The City’s Wastewater Division of the Public Works Department is responsible for maintenance of the sanitary sewer collection system and two lift stations. Infrastructure is aging and will need to be updated in the future. The Wastewater Division provides routine maintenance for sections FOG Hot Spots. Given the low incidence of FOG-related SSO’s, the maintenance schedule is effective and does not need adjustment at this time.

Table 7-2 depicts the annual FOG Hot Spot jetting (maintenance) schedule. 281
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7.10 Implementation of Source Control Measures
The City’s program for developing and implementing FOG-control measures is described above.

Elements of the program include the following:
• Public Outreach,
• Plan and Schedule for Disposal of FOG,
• Legal Authority,
• Grease Removal Device Requirements,
• Inspection Authority, and
• FOG Hot Spots and Preventive Maintenance.

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Figure 7-2. Sewer “ Hot Spot” Jetting Schedule
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Table 7-2. Annual Sewer Hot Spot Jetting Schedule
Hot Spot Location Atlas Page # Sewer
Segments
Total run ft MH start MH End JAN FEB MAR APR MAY JUNE JUL AUG SEP OCT NOV DEC 1- Fourth Place 38,46 6 1732 MA-047 MA-040 X X X X
Linton's 46 2 673 MA-039 MA-038 X X X X
2- Fourth Place 54 4 948 MA-035 MA-033 X X X X
5th ST/Copenhagen 38,46,54,62 25 5668 MA-042 MA-034 X X X X Eucalyptus/Laurel 31,39 9 2334 MB-074 MB-067 X X X X
Fir Avenue 39,47 10 2229 MB-064 MB-058 X X X X
Atterdag 39,47, 10 2876 MB-091 MB-051 X X X X
Park Way 47,55 14 2607 MB-057 MB-049 X X X X
Fredensborg Cyn. 2,9,16,23,31 27 6740 MA-142 MA-120 x x Elverhoy 55,62,63 18 4853 MB-046 MB-038 X X X X
1- Third St. 68,67,62 13 3726 MC-068 MB-024 X X X X
2- Third St. 62,61 16 2543 MB-037 MB-005 X X X X
Pine Street 32,40,48,47 14 4096 MC-109 MC-080 X X X X
Upper/Lower Alisal 24,32,40,47 25 6467 MC-098 MC-076 X X X X Alisal - Molle way 55,63,69 10 2930 MC-078 MC-068 X X X X Aalborg/Elsinore 15,22 21 3675 MA-113 MA-071 X X
1- Rancho Alisal 82,86 5 880 ME-014 ME-018 X
2- Alisal Riley Rd 94,97 10 1850 ME-067 ME-058 X
1- Alisal Creek Cross 103 1 194 ME-077 ME-078 X X X X
2- Alisal Creek Cross 97,100 1 341 ME-053 ME-054 X X X X 3- Alisal Creek Cross 93 1 224 ME-047 ME-046 X X X X
Total ft - 57586
"X" Denotes cleaning event
Jet every manhole and C/O between MH start and MH end
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APPENDIX 7-A. BROCHURE “A GUIDE FOR RESTAURANT MANAGERS” 285
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APPENDIX 7-B. KITCHEN, RESTAURANT & DELI BEST MANAGEMENT PRACTICES

FACT SHEET
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APPENDIX 7-C. GREASE TRAP STANDARD DETAIL, DRAWING NO. 609 297
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SECTION 8. SYSTEM EVALUATION AND CAPACITY ASSURANCE PLAN

8.1 Introduction
This section of the SSMP outlines the City’s programs and activities to provide adequate hydraulic capacity in its collection system.

8.2 Regulatory Requirements for the System Evaluation and Capacity Assurance Plan Section
The requirements for the System Evaluation and Capacity Assurance Plan section of the SSMP are:

GWDR (Element 8 – System Evaluation and Capacity Assurance Plan) Requirement:

The GWDR requirements for the System Evaluation and Capacity Assurance Plan are: Enrollee shall prepare and implement a capital improvement plan that will provide hydraulic capacity of key sanitary sewer system elements for dry weather peak flow conditions, as well as the appropriate design storm or wet weather event. At a minimum, the plan must include:
• Evaluation: Actions needed to evaluate those portions of the sanitary sewer system that are experiencing or contributing to an SSO discharge caused by hydraulic deficiency.

The evaluation must provide estimates of peak flows (including flows from SSO’s that escape the system) associated with conditions similar to those causing overflow events, estimates of the capacity of key system components, hydraulic deficiencies (including components of the system with limiting capacity) and the major sources that contribute to the peak flows associated with overflow events.
• Design Criteria: Where design criteria do not exist or are deficient, undertake the evaluation identified in the Evaluation requirement above to establish appropriate design criteria.
• Capacity Enhancement Measures: The steps needed to establish a short- and long-term CIP to address identified hydraulic deficiencies, including prioritization, alternatives analysis, and schedules. The CIP may include increases in pipe size, I/I reduction, increases and redundancy in pumping capacity, and storage facilities. The CIP shall include an implementation schedule and shall identify sources of funding. • Schedule: The Enrollee shall develop a schedule of completion dates for all portions of the capital improvement program developed above in Evaluation, Design Criteria, and Capacity Enhancement Measures requirements. This schedule shall be reviewed and updated consistent with the SSMP review and update requirements as described in Section D.14 (of the GWDR).

8.3 System Evaluation
The City of Solvang has not experienced any recent sanitary sewer overflows related to hydraulic deficiencies or wet weather flows. The City is also at- or near- build out conditions and does not anticipate a significant number of additional connections into the system. However, the City does experience an increase in flow at the wastewater treatment plant during wet weather conditions. At this time, it is unknown whether or not these additional wet weather flows actually 298
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cause any of the gravity sewer mains to surcharge or if the water level rises above the top-ofpipe elevation in any manholes during these conditions.

In order to properly justify that there are no capacity-related issues in the existing collection system, it is recommended that the City conduct the following minimum steps:

1. Review previous reports, studies, and physical properties of the existing collection system, such as pipe size, pipe slope, and collection area and determine areas most susceptible to hydraulic deficiencies. (Previous Reports include: “Appendices B, C, and D, Sanitary Sewer Adequacy Study”, September 1988, and “Wastewater Influent Data Analysis”, February 2004.)

2. Compile and review pertinent flow data at the Fjord and Alisal Lift Stations to determine the following flow parameters: average dry weather flow (ADWF), peak dry weather flow (PWWF) and peak wet weather flow (PWWF).

3. Conduct Dry Weather flow monitoring at susceptible locations within the system to document d/D measurements (flow depth/pipe diameter) during dry weather conditions.

4. Conduct Wet Weather flow monitoring at the same susceptible locations within the system to document d/D measurements during wet-weather conditions.

5. Develop hydraulic model of the City’s collection system to compute flows at these same susceptible locations based on area and land use type.

6. Calibrate the model using the data collected in steps 3 and 4 above.

7. Identify and confirm hydraulic deficiencies within the system.

8. Incorporate short-term and long-term projects in the CIP in order to resolve these deficiencies.

9. In the event additional connections into the system are proposed, it is recommended that the City adopt a policy requiring that redevelopment project proponents evaluate the offsite capacity impacts of their project through an engineering study and commit to providing off-site improvements as part of the project approval process.

8.4 Design Criteria
The Capacity related design criteria are included in Section 5 of the SSMP, Design and Performance Provisions.

8.5 Capacity Enhancement Measures
Sewer main upgrades related to hydraulic capacity are completed on an on-going basis. The City will include publicly funded capacity enhancement projects in its Capital Improvement Program. At the time this SSMP was prepared, there were no known capacity deficiencies; however; future publicly funded capacity enhancements will be included as an appendix to this section.

Capacity upgrades specifically associated with growth are typically addressed by developers as new developments are built. As mentioned above, it is recommended that the City adopt a policy requiring that redevelopment project proponents evaluate the off-site capacity impacts of their project through an engineering study and commit to providing off-site improvements as part 299
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of the project approval process.

8.6 Schedule
The schedule for the City’s capacity enhancement projects (if determined necessary) will be included in the City’s Capital Improvement Program. The City’s anticipated schedule to conduct Steps 1 through 9 above is as follows:

ACTIVITY DESCRIPTION ESTIMATED COMPLETION
Step 1. Review Existing System Characteristics FY 2020-21 Step 2. Review Records of Problem Areas FY 2020-21
Step 3. Identify System Deficiencies FY 2020-21
Step 4. Incorporate Deficiencies into Planned Manhole and Sewer Line Rehab Projects
FYs 2021-30
Step 5. Construct Manhole and Sewer Line Rehab Projects FYs 2021-30 Step 6. Evaluate Additional Connections (as-needed) Ongoing 300
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SECTION 9. MONITORING MEASUREMENT AND PLAN MODIFICATION

9.1 Introduction
This section of the SSMP outlines the process that the City will follow to evaluate the effectiveness of the SMMP and to identify updates that may be needed for a more effective program. The City proposes the following methods for verifying that the SSMP goals are being met and that these goals are adequate for meeting the intent of the program, which is to minimize sanitary sewer overflows.

9.2 Regulatory Requirements for Monitoring Measurement and Plan Modification The requirements for the Monitoring Measurement and Plan Modification section of the SSMP are:

GWDR (Element 9 – Monitoring Measurement and Plan Modification) Requirement:

The GWDR requirements for the Monitoring Measurement and Plan Modification are: Enrollee shall:
• Maintain relevant information that can be used to establish and prioritize appropriate SSMP activities;
• Monitor the implementation and, where appropriate, measure the effectiveness of each element of the SSMP;
• Assess the success of the preventive maintenance program; • Update program elements, as appropriate, based on monitoring or performance evaluations; and
• Identify and illustrate SSO trends, including: frequency, location, and volume.

9.3 Operations and Maintenance Monitoring
The City uses a spreadsheet database to monitor, record, and track maintenance activities in the sewer collection system. The City tracks sanitary sewer overflows, blockages and their causes, sewer line cleaning and videoing, and FOG control activities. The data captured during these activities will be used to evaluate the effectiveness of this program.

9.4 Performance Measurement
The indicators that the City will use to measure the performance of its wastewater collection system and the effectiveness of its SSMP are:
• Total Number of SSO’s on an annual basis.
• Number of SSO’s by each cause (roots, grease, debris, pipe failure, inadequate capacity, pump station failure, other)
• Portion of Sewage Contained compared to Total Volume Spilled • Volume of Spilled Sewage Discharged to Surface Water
• Planned # of Preventative Maintenance Activities vs. Actual # of Preventative Maintenance Activities
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9.5 Performance Evaluation
The City has historical performance data for the selected performance measures. The data that is available is shown below in Tables 9-1 through 9-4. The goal is to keep the number of overflows to below the industry standard of less than six overflows per year per 100 miles of pipe. Given that the City has approximately 30 miles of pipe, this equates to approximately 2 overflows per year.

The City will evaluate the performance of its wastewater collection system as it relates to SSO’s at least annually using the measurements identified above. The City will update the data and analysis in this section at the time of the evaluation.

Table 9-1. Number of SSO’s based on Facility Type
CALENDAR YEAR GRAVITY SEWER SSO’S PUMP STATION SSO’S FORCEMAIN SSO’S 2013 1 0 0
2014 0 0 0
2015 0 0 0
2016 0 0 0
2017 0 0 0
2018 0 0 0
2019 0 0 0
Table 9-2. Number of SSO’s based on Cause

CALENDAR
YEAR

ROOTS GREASE DEBRIS HYDRAULIC

CAPACITY
PS

FAILURE
PIPE

FAILURE

OTHER TOTAL
2013 1 0 0 0 0 0 0 1
2014 0 0 0 0 0 0 0 0
2015 0 0 0 0 0 0 0 0
2016 0 0 0 0 0 0 0 0
2017 0 0 0 0 0 0 0 0
2018 0 0 0 0 0 0 0 0
2019 0 0 0 0 0 0 0 0
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Table 9-3. Volume of SSO’s (gallons)

CALENDAR YEAR VOLUME CONTAINED VOLUME DISCHARGED

TO SURFACE WATER

TOTAL VOLUME SPILLED
2013 4,500 0 4,500
2014 0 0 0
2015 0 0 0
2016 0 0 0
2017 0 0 0
2018 0 0 0
2019 0 0 0
Table 9-4. Maintenance Activity, Planned vs. Actual

CALENDAR YEAR
# OF PLANNED
ACTIVITIES1

PLANNED TOTAL PIPE

CLEANED (FT)

ACTUAL TOTAL PIPE

CLEANED (FT)
2013 74 57,586 135,940
2014 74 57,586 147,198
2015 74 57,586 141,344
2016 74 57,586 99,208
2017 74 57,586 172,519
2018 74 57,586 153,915
2019 74 57,586 220,102

1. Number of scheduled “Hot Spots” activities.
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Figure 9-1. Collection System Cleaning

9.6 Program Modifications
The City will prioritize its actions and initiate changes to this SSMP and the related programs based on the results of the evaluation. If data indicates that certain elements of the program are not effective, staff will make adjustments to the program to ensure that overall goals can be met. 304
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SECTION 10. SSMP PROGRAM AUDITS

10.1 Introduction
This section of the SSMP outlines the process that the City will follow to audit the completeness and effectiveness of the SSMP and to identify updates that may be needed for a more effective program. The City’s program over the past 10 years has resulted in such low incidents of SSO’s that the need for a significant audit during the 5-year period between updates is not warranted.

10.2 Regulatory Requirements for SSMP Program Audits
The requirements for the SSMP Program Audits section of the SSMP are:

GWDR (Element 10 – SSMP Program Audits) Requirement:

The GWDR requirements for the SSMP Program Audits are:
• As part of the SSMP, Enrollee shall conduct periodic internal audits, appropriate to the size of the system and the number of SSO’s.
• At a minimum, these audits must occur every two years and a report must be prepared and kept on file. This audit shall focus on evaluating the effectiveness of the SSMP and the Enrollee’s compliance with the SSMP requirements identified in this subsection (D.13), including identification of any deficiencies in the SSMP and steps to correct them.

10.3 Audits
The City of Solvang will conduct periodic internal audits at a minimum of at least once every two calendar years. The audit will be conducted by a team consisting of City Staff selected from the Public Works Department and may include members from outside sister agencies and/or consultants.

The scope of the audit will cover each of the major sections of the SSMP and will be summarized through the completion of Table 10-1, Audit Checklist and an accompanying Audit Report. The Report will address the following topics and will be submitted to the RWQCB by March 15th following the calendar year that was the subject of the audit. • A brief summary of the effectiveness of implementing SSMP elements; • A description of the additions and improvements made to the sanitary sewer collection system during the reporting period; and,
• A description of the additions and improvements planned for the upcoming reporting year with an estimated schedule for implementation.

10.4 Updates
The City will determine the need to update its SSMP based on the results of the audit and the performance of its wastewater collection system determined from the Monitoring and Measurement Program Modification Section 9 of the SSMP. In the event the City decides that an update is warranted, the process to complete the update will be identified in the Audit Report.

The City will then strive to complete the update within the same calendar year as the audit takes place.
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Table 10-1. Audit Checklist

SECTION TITLE REQUIREMENT

IS SSMP
CURRENT?

RECOMMENDED

IMPROVEMENT

IMPLEMENTATION

SCHEDULE
1 Goals Reduce, prevent, and
mitigate SSO’s
2 Organization Designate LRO
Names and phone
numbers for key
management personnel
Names and phone
numbers for key
administrative personnel
Names and phone
numbers for key
maintenance personnel
Chain of communication
for reporting SSO’s
3 Legal Authority Prevent illicit discharges
to sanitary sewer
system
Require sewers and
connection be properly
designed and
constructed
Ensure access for
inspection,
maintenance, and
repairs (includes public
portion of lateral)
Limit discharge of FOG
and debris that may
cause blockages
Require the installation
of grease removal
devices
Ability to inspect FOG
producing facilities
Enforce violations of the
City’s sewer ordinances
4 O&M Program Maintain up-to-date
maps of sanitary sewer
system
Describe routine
preventive maintenance
program
Document completed
preventive maintenance
using system such as
work orders
Rehabilitation and
replacement plan that
identifies and prioritizes
sanitary sewer system
defects
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SECTION TITLE REQUIREMENT

IS SSMP
CURRENT?

RECOMMENDED

IMPROVEMENT

IMPLEMENTATION

SCHEDULE
Provide regular
technical training for City
sanitary sewer system
staff

Require contractors to
provide training for their
workers who work in the
City’s sanitary sewer
system facilities

Maintain equipment
inventory

Maintain critical spare
part inventory

5 Design and
Performance
Provisions
Design and construction
standards for new
sanitary sewer system
facilities

Design and construction
standards for repair and
rehabilitation of existing
sanitary sewer system
facilities

Procedures for the
inspection and
acceptance of new
sanitary sewer system
facilities

Procedures for the
inspection and
acceptance of repaired
and rehabilitated
sanitary sewer system
facilities

6 OERP (SSORP) Procedures for the
notification of primary
responders

Procedures for the
notification of regulatory
agencies

Program to ensure
appropriate response to
all SSO’s

Proper reporting of all
SSO’s

Procedure to ensure
City Staff are aware of
and follow SSORP

Procedure to ensure
City Staff are trained in
the SSORP procedures

Procedure to ensure
contractor personnel are
aware of and follow
SSORP

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SECTION TITLE REQUIREMENT

IS SSMP
CURRENT?

RECOMMENDED

IMPROVEMENT

IMPLEMENTATION

SCHEDULE
Procedure to ensure
contractor personnel are
trained in the SSORP
procedures
Procedures to address
emergency operations
such as traffic and
crowd control
Program to prevent the
discharge of sewage to
surface waters
Program to minimize or
correct the impacts of
any SSO’s that occur
Program of accelerated
monitoring to determine
the impacts of any
SSO’s that occur
7 FOG Control
Program
Public outreach program
that promotes the proper
disposal of FOG
Plan for the disposal of
FOG generated within
the City’s service area
Demonstrate that the
City has allocated
adequate resources for
FOG control
Identification of sanitary
sewer system facilities
that have FOG-related
problems
Program of preventive
maintenance for sanitary
sewer system facilities
that have FOG-related
problems
8 SECAP Identification of
elements of the sanitary
sewer system that
experience or contribute
to SSO’s caused by
hydraulic deficiencies
Established design
criteria that provide
adequate capacity
Short-term CIP that
address known
hydraulic deficiencies
Long-term CIP that
address known
hydraulic deficiencies
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SECTION TITLE REQUIREMENT

IS SSMP
CURRENT?

RECOMMENDED

IMPROVEMENT

IMPLEMENTATION

SCHEDULE
Procedures that provide
for the analysis,
evaluation, and
prioritization of hydraulic
deficiencies

The short- and longterm CIP’s include
schedules for the
correction of each
identified hydraulic
deficiency

9 Monitoring,
Measurement,
and Program
Modifications
Maintain relevant
information to establish,
evaluate, and prioritize
SSMP activities

Monitor implementation
of the SSMP

Measure, where
appropriate,
performance of the
elements of the SSMP

Assess success of the
preventive maintenance
program

Update SSMP program
elements based on
monitoring or
performance

Identify and illustrate
SSO trends

10 SSMP Program
Audits
Conduct periodic audits
Record the results of the
audit in a report

Record the changes
made and/or corrective
actions taken

11 Communications
Program
Communicate with the
public regarding the
preparation of the SSMP

Communicate with the
public regarding the
performance of the
SSMP

Communicate with
tributary or satellite
sewer systems

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SECTION 11. COMMUNICATION PROGRAM

11.1 Introduction
This section of the SSMP outlines the process involved in communicating with interested members of the public regarding the development, implementation, and performance of this plan.

11.2 Regulatory Requirements for Communication Program
The requirements for the Communication Program section of the SSMP are:

GWDR (Element 11 – Communication Program) Requirement:

The GWDR requirements for the Communication Program are:
• The Enrollee shall communicate on a regular basis with the public on the development, implementation, and performance of its SSMP. The communication system shall provide the public the opportunity to provide input to the Enrollee as the program is developed and implemented.
• The Enrollee shall also create a plan of communication with systems that are tributary and/or satellite to the Enrollee’s sanitary sewer system.

11.3 Communication during SSMP Development (and Updates) City Staff announced that it was developing an SSMP to the City Council at a regular council meeting. Future updates will be announced in a similar manner. Depending on the nature of future changes, these announcements may extend to organizations such as the Solvang Chamber of Commerce, and the Hotel Association.

11.4 Communication regarding Sewer System Performance
The City will make information on the performance of its sanitary sewer system performance available for review. The performance information will include the performance indicators listed in Section 9 of the SSMP and will be compiled annually. Notice that the performance information is available for review will be posted on the City’s website. The notice shall read:

The most recent compilation of the City’s sanitary sewer system performance information is available for review at 411 Second Street or Wastewater Treatment Plant at 101 South Alisal Road during normal business hours.

Interested parties can contact Nathan Giacinto ([email protected]) or Paul Matsukas ([email protected]) at 688-5575 for additional information.

The City reports SSO's electronically to the California Integrated Water Quality System (CIWQS). The electronic SSO data, as well as information regarding regulatory actions, is available at:
http://www.waterboards.ca.gov/water_issues/programs/ciwqs/publicreports.shtml The City will direct interested parties to the CIWQS public access website. In addition, the City will report the performance of its sanitary sewer system to its City Council annually 310
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at a regularly scheduled meeting and the performance information will be included in the minutes of that public meeting. The performance information will include the performance indicators listed in Section 9 of the SSMP and will be compiled annually as stated above.

11.5 Communication with Satellite Collection Systems
The Santa Ynez Community Services District’s wastewater collection system discharges to the Fjord Lift Station just prior to discharging into the wastewater treatment plant. The City has a written inter-agency agreement with the District regarding the use of certain wastewater collection and treatment systems. The City and District participate in regularly scheduled meetings to discuss current topics, coordinate joint activities, discuss capital projects, and address questions and concerns associated with the agreement. 311

CITY COUNCIL STAFF REPORT
AGENDA ITEM 6.b
Meeting Date: July 10, 2023
SUBJECT: Discussion and possible direction to Staff regarding City’s anti-camping ordinance to inform possible direction on future amendments to Title 6 (police regulations), Chapter 2 (general offenses), Section 6-2-5 (sleeping in public and private places) of the Solvang Municipal Code.

PREPARED BY: Dave Fleishman, City Attorney
Taylor Foland, Deputy City Attorney
DISCUSSION:

At the June 12, 2023 City Council meeting, the City Council expressed concern regarding health and safety issues related to camping occurring on public and private property in the City. The Council inquired about the options available to the City to address these problems. Section 6-2-5 of the Solvang Municipal Code (“Anti-Camping Ordinance”) addresses some of these behaviors by regulating camping and sleeping in public and private places within the City. Pursuant to this section, it is unlawful for any person to sleep or camp between the hours of one half-hour after sunset of one day, and 6:00 a.m. of the next day on any public road, public property, or any private property unless the owner or lessee of the private property gives the individual permission to do so. The section applies to sleeping and camping both inside a vehicle, and out in the open.

Since the enactment of the City’s Anti-Camping Ordinance in 2002, several courts have addressed the validity and enforcement of anti-camping ordinances. In light of these legal developments, plaintiffs’ lawyers are actively seeking to invalidate anti-camping ordinances in California and other states.

Accordingly, the City’s Ordinance could be subject to legal challenge. This report discusses the current law governing anti-camping provisions, and provides examples of more modern anti-camping ordinances from other cities.

Legal Developments
In the last decade, California state and related federal courts have reviewed a variety of local anticamping ordinances. Common issues that arise with such ordinances are whether the ordinance violates the Eighth Amendment Cruel and Unusual Punishment Clause, and whether the ordinance is unconstitutionally vague. The current interpretation of each of these issues is discussed in turn below.

A. Eighth Amendment Cruel and Unusual Punishment Clause In 2019, the Ninth Circuit Court of Appeals published a hallmark decision, Martin v. City of Boise (9th Cir. 2019) 920 F.3d 584, which held that the Eighth Amendment prohibits the imposition of criminal penalties for involuntary conduct, such as “sitting, sleeping or lying outside on public property,” if the conduct is an unavoidable consequence of one’s status. In other words, just as cities may not criminalize the state of being homeless in public places, Martin confirms that cities also may not criminalize conduct that is an unavoidable consequence of being homeless, such as sitting, sleeping or lying down in public places, when such individuals have no other alternative but to sleep outside (i.e. they do not have access to adequate shelter due to the inability to pay for it, or because it is not realistically available to them for free).

More recently, in Johnson v. City of Grants Pass (9th Cir. 2022) 50 F.4th 787, the Ninth Circuit extended Martin to encompass ordinances that impose civil citations for such behavior where the civil punishment can later become a criminal offense. The Court determined that a local government cannot 312
avoid the Martin ruling simply by imposing a few additional steps before criminalizing involuntary conduct.

However, the Ninth Circuit recognizes that anti-camping ordinances, which prohibit involuntary conduct “at particular times or in particular locations,” may be constitutional. Whether such an ordinance is constitutional depends on “whether it punishes a person for lacking the means to live out the “universal and unavoidable consequences of being human.”” (Martin at 617 fn. 8) Courts have upheld ordinances that limit sleeping and/or camping in specific places, rather than city-wide, but are more reluctant to uphold ordinances on the basis of specified times alone.1 In a 2022 decision by the Northern District of California, the Court took issue with the City of Monterey’s position that public areas which are available during the daytime for involuntary activities, but that prohibit sleeping and camping at night, satisfy the requirements of Martin. The Court rejected this argument, noting that because a vast majority of individuals sleep during the evening, an ordinance which offers public spaces to sleep during the daytime while criminalizing nighttime sleeping violates the Martin ruling. (Wills v. City of Monterey (N.D.

Cal. 2022) 617 F.Supp.3d 1107, 1120-21.)
While this area of law continues to develop, it is clear that when there is no available alternative to sleeping outside, a city may not impose criminal penalties, or impose civil penalties that can escalate to criminal penalties, on individuals who sleep in public spaces. While a city may specify certain places and times for such behavior, these regulations must not in effect punish someone for being unhoused when they do not have reasonable access to shelter. Whether the courts will extend this doctrine further to prohibit the imposition of all civil penalties remains to be seen. 1 See Bilodeau v. City of Medford (D. Or. 2022) 2022 WL 17853323 (distinguishing City of Medford anticamping ordinance from Martin because it does not impose a city-wide ban); see also Wills v. City of Monterey (N.D. Cal. 2022) 617 F.Supp.3d 1107, 1120-21 (“…the Court takes issue with the City’s position that public areas which are available during the daytime may suffice under Martin. The vast majority of individuals sleep during the evenings, not during daylight hours. The Court will not countenance that a city may constitutionally criminalize sleeping outside during the evenings so long as it provides some public space that is available during daytime hours. Martin cannot and does not stand for such a proposition.”)
B. Unconstitutional Vagueness Doctrine
Courts have also invalidated anti-camping ordinances for being unconstitutionally vague. That is, the ordinance is not sufficiently clear such that it is difficult to know what conduct is prohibited. In Desertrain v. City of Los Angeles (9th Cir. 2014) 754 F.3d 1147, the Ninth Circuit found the City of Los Angeles’s ordinance banning persons from “[using] a vehicle parked or standing upon any City street, or upon any parking lot owned by the City….as living quarters either overnight, day-by-day or otherwise” unconstitutional due to vagueness. The Court held that it was unclear what conduct this ordinance prohibited as there was no definition of “living quarters” or “otherwise” making it impossible for citizens to know how to comply with the law.

Subsequent case law has expanded on this principle. For instance, the City of Sacramento’s ordinance, which made it unlawful to “camp, occupy camp facilities, or use camp paraphernalia” in any public or private property without consent of the private property owner or a permit by the city manager, was not unconstitutionally vague where the Sacramento code clearly defined all of its terms. (Allen v. City of 1 See Bilodeau v. City of Medford (D. Or. 2022) 2022 WL 17853323 (distinguishing City of Medford anticamping ordinance from Martin because it does not impose a city-wide ban); see also Wills v. City of Monterey (N.D. Cal. 2022) 617 F.Supp.3d 1107, 1120-21 (“…the Court takes issue with the City’s position that public areas which are available during the daytime may suffice under Martin. The vast majority of individuals sleep during the evenings, not during daylight hours. The Court will not countenance that a city may constitutionally criminalize sleeping outside during the evenings so long as it provides some public space that is available during daytime hours. Martin cannot and does not stand for such a proposition.”)
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Sacramento (2015) 234 Cal.App.4th 41). In addition, a California state court upheld the City of San Diego’s ordinance which prohibited persons from “[using] a vehicle while parked or standing on any street as either temporary or permanent living quarters, abode, or place of habitation either overnight or day by day.” Although this ordinance did not provide a definition of the term “living quarters,” the same term at issue in Desertrain, the court reasoned that the language was sufficiently clear to inform persons that they may not use their vehicles for homes on any street. (People v. Diaz (2018) 24 Cal.App.5th Supp. 1 at 8).

In sum, whether an ordinance is void for vagueness depends on the extent to which the ordinance defines its terms and makes clear what conduct is not permissible. Both citizens and law enforcement alike should be able to easily ascertain permissible and impermissible behavior from the language of the ordinance.

Anti-Camping Ordinances in Other Cities
In light of these legal developments, many cities have revised their anti-camping ordinances to address the restrictions set forth under Martin and its progeny, as well as under vagueness jurisprudence.

Provided below are examples of how other cities have structured their anti-camping ordinances.

A. Grover Beach
In March of 2023, the City of Grover Beach adopted an ordinance to regulate camping and vehicle habitation on public streets and public and private property. Generally speaking, the ordinance prohibits camping on all City property and rights of way. However, it carves out an exception for individuals who do not have any other permanent residence and/or are involuntarily homeless. These individuals may camp on public property in compliance with certain time, place and manner regulations, which include restrictions on the locations of campsites with a particular focus on prohibiting camping in residential zones, limitation on campsites occupying the same location for more than 24 hours without moving at least one block or 600 feet, whichever is greater, and a requirement that campsites be no greater than 144 square feet and located at least 150 feet or more away from another campsite, among other regulations. The ordinance also takes care to clearly define its terms, going so far as to explain what evidence of human habitation may include for purposes of its prohibition on the use of vehicles for human habitation, and describing the types of materials indicative of camping.

B. Lompoc
In contrast to Grover Beach’s comprehensive ordinance, the City of Lompoc has taken a simpler approach. Its ordinance only prohibits the use of vehicles as residences and does not regulate camping or sleeping on public property generally. The ordinance bans the use of a motor vehicle “for any residential purpose” on any public street or alley overnight, or on any City-owned parking area at any time. The City of Lompoc has incorporated the Martin ruling by prohibiting the issuance of a citation for a violation of the ordinance, whether criminal or administrative, unless the enforcement officer is able to affirmatively determine at the time in question that: “(1) there is sleeping space practically available to such person in a shelter within the City of Lompoc or within one mile outside the City of Lompoc; or (2) there is a parking space practically available for such person’s vehicle as part of a Safe Parking Program or similar vehicle sheltering program.”
C. Elk Grove
In 2022, the City of Elk Grove amended its anti-camping ordinance. Elk Grove’s ordinance focuses on banning campsites near day care centers, schools, playgrounds and youth centers. Similar to Grover Beach, the ordinance also imposes time, place and manner restrictions on campsites, including restricting the size of a campsite to no greater than 150 square feet, and prohibiting the campsite from blocking, obstructing or otherwise interfering with access to public facilities, sidewalks and public rights of way. The ordinance does not expressly state that it shall not apply in instances where there is no other shelter available to an individual; however, it mandates that prior to seizing any personal property 314
in accordance with a violation of the ordinance, the city must provide the violator oral or written information about housing support services.

NEXT STEPS
Staff has presented the foregoing discussion in the hope that Council will be informed as to the legal limitations imposed on city ordinances governing camping on City property. There are other issues attendant to addressing the impacts of homelessness on the City, its residents and visitors, and those who are experiencing homelessness themselves. It is a complex issue that City ordinances and code enforcement alone cannot solve, and additional social service resources may be required to reduce the impacts of homelessness on those affected by it. Staff remains available to answer any questions Council may have about additional steps that may be taken to address the concerns that Council has previously expressed.

ALTERNATIVES:

1. Provide guidance to staff regarding possible amendments to the City’s Anti-Camping Ordinance

2. Provide other direction to staff
FISCAL IMPACT:

City Council input will not have any immediate fiscal impact. If the City Council eventually decides to adopt any code amendments, there may be minor costs of recodification and implementation of ordinance changes, but such costs are within existing budgetary limits.

ATTACHMENTS:

A – City of Grover Beach Ordinance No. 23-01
B – City of Lompoc Municipal Code Chapter 10.30
C – City of Elk Grove Ordinance No. 16-2022
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ORDINANCE NO. 23-01

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GROVER
BEACH, CALIFORNIA, REPEALING CHAPTER 14 OF ARTICLE Ill, AND ADDING NEW CHAPTERS 14, 14.1, AND 14.2 OF ARTICLE Ill AND REPEALING SECTION 5210 OF CHAPTER 2 OF ARTICLE V OF THE

GROVER BEACH MUNICIPAL CODE FOR THE ADOPTION OF THE CITY

RESPONSE TO HOMELESSNESS, VEHICULAR HABITATION ON

PUBLIC PROPERTY, VEHICULAR CAMPING ON PRIVATE PROPERTY

AND CAMPING AND PARKING ON CITY PROPERTY
WHEREAS, the City Council of the City of Grover Beach ("City") has considered the report from City staff and all public comment(s), if any, on the need to enact an ordinance in accordance prohibiting sleeping in vehicles on public property or in public rights-of-way, encampments at public parks, authorizing temporary overnight encampment at designated city-owned parcel(s) and regulating the camping on private property.

WHEREAS, the City finds that it has a legitimate and compelling interest in protecting the public health, welfare and safety of its residents, as well as preserving the same within the City, its parks and other public property; WHEREAS, the City has determined that an ordinance is necessary to protect the public health, welfare and safety of residents of the City, by enacting regulatory requirements for encampments and authorizing temporary overnight camping at designated City-owned parcel(s) and private property; and WHEREAS, the City now desires to proceed with the process of enacting this ordinance for the purpose of protection of the public health, welfare and safety of its residents.

NOW THEREFORE, BE IT HEREBY ORDAINED BY THE CITY COUNCIL OF THE CITY OF GROVER BEACH AS FOLLOWS:

PART 1. Chapter 14 of Article Ill, (Sleeping or Camping in Certain Areas Prohibited), of the Grover Beach Municipal Code, is hereby repealed in total.

PART 2. New Chapters 14. 14.1 and 14.2 of Article 111, (CITY RESPONSES TO HOMELESSNESS) is hereby added to the Grover Beach Municipal Code as follows: