Agenda 2023-09-11 CC
AGENDA
SOLVANG CITY COUNCIL
MONDAY, SEPTEMBER 11, 2023
5:30 PM SPECIAL CLOSED SESSION; AND
6:30 PM REGULAR MEETING
1644 Oak Street, Solvang, Ca 93463
Virtual & in Council Chamber
City Council:
Mark Infanti, Mayor
Elizabeth Orona District 4
David Brown District 3
Robert Clarke at-large
Claudia Orona at-large
PARTICIPATING IN THE MEETING -City Council meetings will be in person and conducted by video/teleconferencing through Zoom. Meeting will also be broadcast live on Channel 23 and streamed on the City’s website, Vimeo, and YouTube.
• To join by Zoom, visit https://zoom.us/j/3066529195. If you wish to speak, please use the “raised hand” symbol.
• To join by phone, call (888) 788-0099 and enter Meeting ID: 306 652 9195#. The phone line will be open starting at 6 p.m.
5:30 PM SPECIAL CLOSED SESSION
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
1. PUBLIC COMMUNICATIONS ON CLOSED SESSION
This section is intended to provide members of the public with the opportunity to comment on Closed Session Items. This section is limited to 30 minutes. Each speaker will be afforded three minutes, and may speak only once.
AGENDA AND SUPPORTING MATERIALS – Available for viewing 8:00a.m.-5:00p.m. at City Hall, 1644 Oak Street, Solvang, and on the City’s website https://www.cityofsolvang.com/agendacenter. Additional writings that are distributed to a majority of the City Council after the posting of the agenda will be made available at City Hall and on the City’s website.
AGENDA POSTING NOTIFICATION - Subscribe to receive email or text message notifications when agendas are posted online through “Notify Me” at: https://www.cityofsolvang.com/List.aspx PUBLIC COMMENT - The public is encouraged to address the City Council in-person, virtually, or in-writing on agenda and non-agenda items. If provided in writing, comments must be submitted to the City Clerk at [email protected] by 5:00 p.m. on the Friday before the meeting to be considered. Your comment will be recorded and distributed appropriately. Comments on agenda items will be heard at the time each item is considered, including non-agenda items. In-person speakers will be invited to make public comments first.
Virtual speakers will follow.
AMERICANS WITH DISABILITIES ACT - If, as a participant of this meeting, you need special assistance the City will attempt to accommodate you in every reasonable manner. Please contact the City Clerk at either (805) 688-5575 x206 or [email protected]. 72- hours’ notice is requested 1 Agenda 2023-09-11 CC
2. RECESS TO CLOSED SESSION
a. CONFERENCE WITH LEGAL COUNSEL—Potential Litigation – pursuant to Government Code Section 54956.9(d)(4)
One Potential Case
6:30 PM REGULAR MEETING
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
PROCLAMATIONS, COMMENDATIONS AND CEREMONIAL ITEMS:
a. International Day of Peace Proclamation
PRESENTATIONS:
a. Presentation to Receive and File Santa Barbara County Sheriff’s Office Annual Report
1. PUBLIC COMMUNICATIONS – NON- AGENDA AND CONSENT ITEMS This section is intended to provide members of the public with the opportunity to address the Council on items not on the Agenda and on Consent. This section is limited to 30 minutes. Each speaker will be afforded three minutes and may speak only once. State law does not allow the Council to discuss or take action on issues not on the agenda, except to briefly respond or to ask Staff to follow up on such items.
2. CITY MANAGER REPORT AND ADVANCE CALENDAR
Informational Report
3. COUNCIL COMMENTS AND REQUESTS
Comments and requests from City Council Members. No action will be taken at this meeting.
4. CONSENT ITEMS
Consent is designed for routine; administrative city matters and is approved by roll call vote with one motion.
These items are discussed only on request of council members. Members of the public were afforded an opportunity to speak on Consent items during the Public Communications portion of this agenda. a. Approve Order of Agenda as Presented
b. Approve City Council Minutes: August 28, 2023 ……………………………………………………….8 c. Approve August 2023 Accounts Payable………………………………………………………………14 d. Approve Change Order No. 1 to the Contract with Hanley General Engineering Corp. for South Alisal Road Washout Emergency Repairs to reflect additional work in the amount of $172,520.90, for a total contract not to exceed amount of $563,863.34, and authorize the City Manager to execute on behalf of the City; and
Accept as Complete the South Alisal Road Washout Emergency Repairs Project ECP23-01, and authorize the City Manager to execute and record the Notice of Completion on behalf of the City………………………………………………………………………………………………………….26
2 Agenda 2023-09-11 CC
e. For second reading Adopt by title only Ordinance No. 23-0369 removing Section 6-2-5, amending Section 7-3-10 and adding a new Chapter 6 (Camping) of Title 5 (Public Health and Safety) of the Solvang Municipal Code to establish camping regulations in the City and making a Determination of Exemption under the California Environmental Quality Act. …………………31
5. PUBLIC HEARINGS: None
6. DISCUSSION ITEMS
a. Approve Amendment 3 to the Agreement with Carollo Engineers Inc. for an expanded scope of Services for Completion of a Time Schedule Compliance Plan for Regional Water Quality Control Board to Support USDA Grant Application for the WWTP Water quality project for the additional of $106,270 for a total contract amount not to exceed $308,760, for the existing term to April 1, 2024, and authorize the Mayor to execute on behalf of the City..........................................................................................................................41 b. Discussion and possible action to:
i. Approve two additional Maintenance Worker II positions to perform park-related duties for the Parks and Recreation Department.
ii. Adopt Resolution No. 23-1233 approving the budget adjustment for two new maintenance positions
iii. Approve amended Organizational chart to reflect these and prior approved amendments...........................................................................................................................46
7. AB1234 REPORT OUT AND COUNCIL CLOSING COMMENTS
8. ADJOURNMENT
AFFIDAVIT OF POSTING
I, Annamarie Porter, City Clerk for the City of Solvang, California, DO HEREBY CERTIFY under penalty of perjury under the laws of the State of California, that the foregoing revised notice was posted at the City of Solvang City Hall bulletin board at 1644 Oak Street, Solvang, CA and on the City of Solvang website not less than 72 hours prior to the meeting, per Government Code 54954.2.
Dated this 6th day of September 2023
3 4
5 Meeting Date Agenda Item Agenda Dept
25-Sep Municipal Code fee language Amendment Discussion City Attorney Special Events Program Discussion Planning/Rec
Marketing Services Update Presentation City Manager
Rafael Ruiz Janitorial Services Contract Amendment Consent Public Works Fredensborg Canyon NOC Consent Public Works
Loader Purchase Discussion Utilities
9-Oct Parks & Rec Department Presentation Discussion Parks & Rec 23-Oct Measure U Oversight Committee Appointment Discussion Administrative Services
AB 1600 Report Discussion Public Works
Marketing Services Update Presentation City Manager
13-Nov Approve 2024 City Council Meeting Schedule Discussion City Clerk 27-Nov Marketing Services Update Presentation City Manager 11-Dec Auditor RFP Consent Administration
Mayor pro tem appointment Discussion City Clerk
Future Meetings
TOT Ballot Measure Discussion Finance
Parking Restrictions Policy Direction Discussion Planning Sign Ordinance Review Discussion Planning
Retention Destruction Schedule Adoption Reso Discussion City Clerk Administration / HR Policies update Discussion Administration Active Transportation Plan Discussion Public Works
Solvang Sidewalk Repair Project Award Consent Public Works Modify City Code Title 9, Chapter 3, 9-3D-3 Water
Conservation
Public Hearing Utilities
Residences as a primary use in the TRC Zone Discussion Planning RFQ Interim Financing WWTP Administration Discussion Administration Meeting Date Agenda Item Agenda Action
N/A
Agenda Item Agenda Action
January Comprehensive Annual Financial Report Discussion Administration January Brown Act Training City Attorney
January Budget to Actual
February Measure A 5-Year Local Program of Projects Public Hearing Public Works February Mid-Year Budget Adjustments Administration
February (even
years)
Council Budget Goal Setting Public Workshop City Manager March Housing Element and LEAP Grant Annual Report Public Hearing Approve March SB1 RMRA project List Public Hearing Public Works March Investment Policy Annual Review Discussion Administration March Solvang Skytt Mesa LLMD Annual Assessment Public Hearing Public Works March FTA 5311 Grant Agreement Consent Approve
March TDA Grant Funding Consent Approve
May Preliminary Budget Administration
May Grant Funding Applications review Discussion Administration Oct/Jan/April/July Quarterly Financial Reports Discussion Administration June Two-Year Financial Plan Development or Supplemental Budget adoption
Discussion Administration
June Capital Improvement Program Discussion Public Works June/July Amend Appropriation Limit Public Hearing Adopt November Stormwater Management Program Annual Report Consent Public Works December AB 1600 Report Discussion Approve
December Appointment of Mayor pro tem Discussion City Clerk December Council selection of representatives to Committees and Agencies
Discussion City Clerk
December (even
years)
Appointment to Boards, Commissions, Committees Discussion City Clerk Council Requested Agenda Items
Annual Reports
CITY COUNCIL ADVANCE CALENDAR
6 74.5
13782.5
7 M 2023-08-28 CC 1
August 28, 2023 Monday
Special Closed Session – 6:00 p.m.
Regular Meeting – 6:30 p.m.
6:00 PM SPECIAL CLOSED SESSION
CALL TO ORDER
Mayor Infanti called the meeting to order at 6:00 p.m. in the City Hall Council Chamber, 1644 Oak Street, Solvang, California.
ROLL CALL
Present: Mayor Mark Infanti, Mayor pro tem Elizabeth Orona, Councilmembers David Brown, Robert Clarke
Absent: Councilmember Claudia Orona
Staff: City Manager Randy Murphy, City Attorney David Fleishman, City Clerk Annamarie Porter;.
PLEDGE OF ALLEGIANCE
Councilmember Brown led in the Pledge of Allegiance.
1. PUBLIC COMMUNICATIONS – CLOSED SESSION
Mayor Infanti opened Public Communications on Closed Session items.
There were no public comments and Mayor Infanti closed Public Communications on Closed Session items.
2. RECESS TO CLOSED SESSION – 6:01 p.m.
a. CONFERENCE WITH LEGAL COUNSEL - Existing Litigation - pursuant to Gov. Code 54956.9(d)(1)
Name of Case:
City of Solvang — Petition to Change Water-Right Permit 15878 (Application No. A022423), under protest by California Trout and National Oceanic and Atmospheric Administration’s National Marine Fisheries Service, and comment by California Department of Fish and Wildlife.
RECONVENE TO OPEN SESSION – 6:30 p.m.
3. ANNOUNCEMENT OF CLOSED SESSION ACTIONS
City Attorney David Fleishman announced there was no reportable action taken during Closed Session.
4. ADJOURNMENT – 6:30 p.m.
MINUTES
SOLVANG CITY COUNCIL
8 M 2023-08-28 CC 2
6:30 PM REGULAR MEETING
CALL TO ORDER
Mayor Infanti called the meeting to order at 6:30 p.m. in the City Hall Council Chamber, 1644 Oak Street, Solvang, California.
ROLL CALL
Present: Mayor Mark Infanti, Mayor pro tem Elizabeth Orona, Councilmembers David Brown, Robert Clarke
Absent: Councilmember Claudia Orona
Staff: City Manager Randy Murphy, City Attorney David Fleishman, City Clerk Annamarie Porter, Public Works Director Rodger Olds
PLEDGE OF ALLEGIANCE
Councilmember Clarke led in the Pledge of Allegiance.
PROCLAMATIONS, COMMENDATIONS AND CEREMONIAL ITEMS - None PRESENTATIONS:
a. Tourism Marketing Consultants’ updates
John Sorgenfrei, TJA, provided an update on tourism marketing efforts and showed a short video about Solvang.
Claudia Torkelson, TJA, discussed social media activity and metrics.
Rick Turton, TJA, discussed the City website.
Anna Ferguson-Sparks, Stiletto Marketing, narrated a PowerPoint presentation regarding Public Relations efforts and the Solvang Visitor Center.
Susan Lee discussed the Solvang Visitor Center and noted many people are surprised by the number of things to do in Solvang.
Councilmember Brown suggested developing FAQs for the Solvang Visitor Center.
Jamie Weeks, Islett Agency, narrated a PowerPoint presentation with a quarterly check-in and metrics of social media.
Discussion followed regarding the progress made so far, the collaboration and whether there is a comment monitoring feature on social media.
1. PUBLIC COMMUNICATIONS – NON- AGENDA AND CONSENT ITEMS Mayor Infanti invited public comments on non-agenda and consent items.
Denise El Amin asked for Skytt Mesa Mesa landscaping and graffiti abatement be on an agenda.
There were no other public comments and Mayor Infanti closed this portion of the meeting. 9 M 2023-08-28 CC 3
2. CITY MANAGER REPORT AND ADVANCE CALENDAR
City Manager Murphy announced the upcoming Skitt Mesa meeting on August 29th at 5:30 p.m.; reminded the public that due to Labor Day, the trash pickup will be one day late for the entire week; commented on Labor Day travel and discussed meetings he attended and noted he toured the wastewater treatment plant.
3. COUNCIL COMMENTS AND REQUESTS
Mayor Infanti noted that City code prohibits the operation of vehicles and bicycles in City parks except with the permission of the City Manager; encouraged increased Code Enforcement; discussed the idea of sharing the costs of a grant writer with the City of Buellton and stated he would like to pursue the matter.
4. CONSENT ITEMS
a. Approve Order of Agenda as Presented
b. Approve City Council Minutes: August 14, 2023
c. Approve July Monthly Investment report
d. Receive and File Visit the Santa Ynez Valley 1st Quarter Report 2023 e. For second reading Adopt by title only Ordinance No. 23-0368 adding Chapter 5 (Graffiti Abatement) to Title 5 (Public Health and Safety) of the Solvang Municipal Code and making a determination of exemption under the California Environmental Quality Act Motion by Councilmember Brown, to approve Consent Items, as presented, seconded by Mayor pro tem Elizabeth Orona and carried 4-0..
5. PUBLIC HEARINGS – None
6. DISCUSSION ITEMS
a. Discussion and possible action to Introduce for first reading by title only Ordinance No. 23-0369 removing Section 6-2-5, amending Section 7-3-10, and adding Chapter 6 (Camping) to Title 5 (Public Health and Safety) of the Solvang Municipal Code and making a determination of exemption under the California Environmental Quality Act City Attorney Fleishman presented details of the report; highlighted related case law and addressed about specific changes.
Discussion followed regarding camping down the river, protecting the City’s utilities and perimeters around City facilities, defining a boundary for specificity, allowing flexibility for City facilities and challenges of the Grover Beach ordinance.
There were no public comments on this item.
Motion by Mayor pro tem Elizabeth Orona, to Introduce for first reading by title only Ordinance No. 23- 0369 removing Section 6-2-5, amending Section 7-3-10, and adding Chapter 6 (Camping) to Title 5 (Public Health and Safety) of the Solvang Municipal Code and making a determination of exemption under the California Environmental Quality Act, as presented, seconded by Councilmember Clarke and carried 4-0.
b. Discussion and possible action to Approve the Third Amendment to the Agreement with 10 M 2023-08-28 CC 4
Carollo Engineers Inc for an expanded scope of Services for Completion of a Time Schedule Compliance Plan for Regional Water Quality Control Board to Support USDA Grant Application for the WWTP Water quality project for the additional amount not to exceed $106,270 for a total contract amount not to exceed $308,760, for the existing term to April 1, 2024, and authorize the Mayor to execute on behalf of the City City Manager Murphy presented details of the report.
Discussion followed regarding further anticipated expenses/costs, the likelihood of the City being awarded the grant, determining total costs of the grant application, technical requirements and the definition of TSCP and meeting State waste discharge requirements.
Mayor Infanti invited public comments.
Denise El Amin alleged the City’s wastewater facility is out of compliance.
There were no other public comments on this item.
City Manager Murphy confirmed the City’s wastewater facility is not out of compliance.
Mayor pro tem Elizabeth Orona expressed the need for more information on this item and suggested revisiting the matter at a later date.
Councilmember Brown suggested inviting representatives from Carollo Engineers Inc. to give a presentation at the next City Council meeting.
Motion by Councilmember Brown to table this item to the next City Council meeting and direct staff to invite Carollo Engineers Inc. for a presentation, seconded by Mayor pro tem Elizabeth Orona and carried 3-1, with Mayor Infanti, opposed.
c. Discussion and possible action to Adopt Resolution No. 23-1227 Approving the Capital Improvement Program Fiscal Year 2023-24 Capital Improvement Program (CIP) and approving a budget adjustment for the program
Public Works Director Olds narrated a PowerPoint presentation with details of the CIP for Fiscal Year 2023-24 and requested adjustments.
Discussion followed regarding rebuilding the pickleball courts versus finding a new location for new ones with less risk of flooding, keeping paddle sports in the same localized area, the number of emergency generators needed, solar solutions, prioritizing the manhole rehabilitation program over the sewer line program and rain water draining into the sewer system due to the failure of manholes.
Mayor Infanti invited public comments.
The following residents spoke in support of pickleball:
Barry Sigmund
Brad McVea
Denise El Amin spoke about Skitt Mesa enhanced lighting in the CIP There were no other public comments on this item.
Motion by Mayor pro tem Elizabeth Orona, to Adopt Resolution No. 23-1227 Approving the Capital Improvement Program Fiscal Year 2023-24 Capital Improvement Program (CIP) and approving a budget adjustment for the program, seconded by Councilmember Brown and carried 3-1, with 11 M 2023-08-28 CC 5
Councilmember Clarke.
d. Discussion and possible action to:
i. Adopt Resolution No. 23-1228 to Approve the Memorandum of Understanding (MOU) with Teamsters Union Local 986 for the term August 1, 2023 – June 30, 2026, and authorize the City Manager to execute on behalf of the City ii. Adopt Resolution No. 23-1229 Setting and Adopting the Range Schedule and Benefits for Non-represented Employees effective August 1, 2023. iii. Adopt Resolution No. 23-1230 approving a Budget Adjustment relating to salary and benefit Increases
Administrative Services Director Berry presented details of the report.
Mayor pro tem Elizabeth Orona noted the City is doing its part to acknowledge its great employees and thanked the leadership team and Union Leadership Team.
There were no public comments on this item.
Motion by Mayor pro tem Elizabeth Orona, Adopt Resolution No. 23-1228 to Approve the Memorandum of Understanding (MOU) with Teamsters Union Local 986 for the term August 1, 2023 – June 30, 2026, and authorize the City Manager to execute on behalf of the City, seconded by Councilmember Brown and carried 4-0.
Motion by Mayor pro tem Elizabeth Orona, to Adopt Resolution No. 23-1229 Setting and Adopting the Range Schedule and Benefits for Non-represented Employees effective August 1, 2023, seconded by Councilmember Brown and carried 4-0.
Motion by Councilmember Brown to Adopt Resolution No. 23-1230 approving a Budget Adjustment relating to salary and benefit Increases, seconded by Mayor pro tem Elizabeth Orona and carried 4-0. e. Discussion and possible action to Adopt Resolution No. 1231 Authorizing a Budget Adjustment to include the cost for the General Plan Update and EIR Consultant Contract Public Works Director Olds presented details of the report.
There were no public comments on this item.
In reply to Councilmember Clarke’s question, Public Works Director Olds discussed how an oversight occurred.
Motion by Councilmember Brown to Adopt Resolution No. 1231 Authorizing a Budget Adjustment to include the cost for the General Plan Update and EIR Consultant Contract, seconded by Councilmember Clarke and carried 4-0.
a. Discussion and possible action regarding Adopting Resolution 23-1232 opposing Ballot Initiative 21-0042A1 aka the Taxpayer Protection and Government Accountability Act.
City Manager Murphy provided details of the report.
Discussion followed regarding the possibility of making it more difficult to hold the government accountable and inhibiting local agencies to determine their own futures.
Mayor Infanti invited public comments.
12 M 2023-08-28 CC 6
Denise El Amin spoke about Proposition 218 and distinguished between HOAs and LLMDs.
There were no other public comments.
Motion by Mayor Infanti to Adopt Resolution 23-1232 opposing Ballot Initiative 21-0042A1 aka the Taxpayer Protection and Government Accountability Act, seconded by Councilmember Brown and carried 3-1, with Councilmember Clarke opposed.
7. AB1234 REPORT OUT AND COUNCIL CLOSING COMMENTS
Mayor pro tem Elizabeth Orona reported attending the EMA GSA Meetings last week.
8. ADJOURNMENT
The meeting was adjourned at 9:15 p.m.
Respectfully submitted:
Annamarie Porter, City Clerk
13 9/5/2023 10:47:15 AM Page 1 of 12
Expense Approval Report
City of Solvang By Segment (Select Below)
Payment Dates 8/1/2023 - 8/31/2023
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Pacific Gas & Electric Company 7582 08/17/2023 08/17/2023 Acct# 0408007582 5 100-16002 1,110.09 Pacific Gas & Electric Company 7582 08/17/2023 08/17/2023 Acct# 0408007582 5 100-16002 801.63 Pacific Gas & Electric Company 7582 08/17/2023 08/17/2023 Acct# 0408007582 5 100-16002 41.66 Employment Development De…INV0011409 07/31/2023 UEI Payment 100-20019 -211.91 Superior Court of California - … INV0011370 07/28/2023 Recreation Refund 100-20036 700.00 Karla Santos INV0011375 07/26/2023 Recreation Refund 100-20036 756.00 MACIAS, MARIA INV0011376 07/26/2023 Recreation Refund 100-20036 938.00 Allan Jones INV0011378 07/31/2023 Recreation Refund 100-20036 100.00 Melissa Redell INV0011400 08/01/2023 Recreation Refund 100-20036 100.00 Sasana Tellez INV0011402 08/01/2023 Recreation Refund 100-20036 288.00 Rosario Acosta INV0011418 08/08/2023 Recreeation Refund 100-20036 100.00 Mahala Perry INV0011419 08/08/2023 Recreation Refund 100-20036 75.00 Vanessa Tate INV0011420 08/11/2023 Recreation Refund 100-20036 70.00 Juan Zepeda INV0011459 08/22/2023 Recreation Refund 100-20036 442.50 Malia Maurer INV0011460 08/23/2023 Recreation Refund 100-20036 100.00 Rafael Zambrano INV0011461 08/22/2023 Recreation Refund 100-20036 200.00 Platinum Plus for Business dba…INV0011421 08/10/2023 Billing July 11, 2023 - August 1…100-20037 5,513.57 11,124.54
Department: 1000 - Council
Solvang Chamber of Commerce 4654 08/08/2023 Tickets for State of the City 20…100-1000-100-51012 550.00 Hankering Corporation, The 87414 07/12/2023 GPU Large Format 100-1000-100-57015 365.40 Maria Shafer 2023-030 SOLV 08/01/2023 Maria Shafer FY 2023-24 100-1000-100-57016 191.25 Maria Shafer 2023-031 SOLV 08/08/2023 Maria Shafer FY 2023-24 100-1000-100-57016 106.25 Maria Shafer 2023-032 SOLV 08/17/2023 Maria Shafer FY 2023-24 100-1000-100-57016 191.25 Valley Fresh Market, LLC 03-766531 04/26/2023 City Hospitality - Staff BBQ 100-1000-100-58001 305.45 Valley Fresh Market, LLC 04-811050 04/27/2023 City Hospitality - Staff BBQ 100-1000-100-58001 7.06 SYV Fruit & Vegetable Rescue INV0011454 07/01/2023 Grant Fund - SYV Fruit & Vege… 100-1000-110-59001 15,000.00 Solvang Heritage Associates d… INV0011413 08/10/2023 Grant Agreement with Solvang…100-1000-110-59004 40,000.00 Santa Barbara Co Sheriff Dept 1891 08/11/2023 Law Enforcement for August … 100-1000-130-56006 207,292.00 S.B.C. Public Health Dept. FY22-23 Q4 06/30/2023 Animal Shelter and Field Servi… 100-1000-130-56011 11,955.00 Department 1000 - Council Total: 275,963.66
Department: 1100 - Administration
Advantage Group, The 160188 07/31/2023 Annual Renewal/Admin Flex F… 100-1100-105-51005 166.55 Advantage Group, The INV0011443 08/22/2023 Retiree Reimbursements 100-1100-105-51005 6,411.19 Nielsen Building Material 110712 07/21/2023 Set Stucco Patch 100-1100-120-43021 -1.39 Nielsen Building Material 112487 08/01/2023 Supplies 100-1100-120-43021 -0.58 Nielsen Building Material 113023 08/03/2023 Supplies 100-1100-120-43021 -0.32 Nielsen Building Material 113542 08/07/2023 PVC Ball Valve 100-1100-120-43021 -0.39 Nielsen Building Material 113562 08/07/2023 Socket Adapter 100-1100-120-43021 -7.34 Nielsen Building Material 114088 08/10/2023 Thermostat 100-1100-120-43021 -1.12 Nielsen Building Material 114743 08/14/2023 Rake Steel 24 Tine 100-1100-120-43021 -0.60 Nielsen Building Material 115557 08/18/2023 Poly Sand Bag 100-1100-120-43021 -4.20 Nielsen Building Material 115602 08/18/2023 Polarized Lens Gray Foam 100-1100-120-43021 -2.10 Nielsen Building Material 115964 08/21/2023 Tool Kit 100-1100-120-43021 -2.70 Nielsen Building Material 116212 08/22/2023 Lifeguard Hat 100-1100-120-43021 -0.20 Aramark Uniform & Career Ap…b014269 08/11/2023 Discount 100-1100-120-43021 -50.50 Santa Ynez Valley Hardware INV0011403 08/02/2023 Monthly Billing - July 100-1100-120-43021 -12.13 Employment Development De…INV0011409 07/31/2023 UEI Payment 100-1100-120-51006 1,350.00 Randy Murphy INV0011407 08/04/2023 Flight Reimburesment 100-1100-120-51012 277.97 Jason Banta INV0011458 08/28/2023 Expenses for CalPers Training 100-1100-120-51012 269.00 Randy Murphy INV0011404 08/02/2023 Moving Expenses Reimburse… 100-1100-120-51030 5,000.00 Staples Advantage 3543777247 07/29/2023 Office Supplies - Admin 100-1100-120-52003 124.99 Staples Advantage 3545385946 08/19/2023 Office Supplies 100-1100-120-52003 93.08 Exclusive Alarm Services 012118 03/05/2023 Monitoring Security System 100-1100-120-54002 192.00 Agenda Item:4.c
14 Expense Approval Report Payment Dates: 8/1/2023 - 8/31/2023 9/5/2023 10:47:15 AM Page 2 of 12
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Exclusive Alarm Services 012322 06/07/2023 Monitoring Security System 100-1100-120-54002 232.00 Richards, Watson & Gershon A…243360 06/30/2023 Professional Services - Adv. So…100-1100-120-57012 19,246.16 Richards, Watson & Gershon A…243365 06/30/2023 Professional Services - Admini… 100-1100-120-57012 22,167.58 Vital Records Control 3609967SBP1 06/30/2023 Destroy Contents 65Gal Bin 100-1100-120-57016 65.00 Central Courier LLC 53730 08/02/2023 Services for July 100-1100-120-57016 677.75 PERS Retirement INV0011406 08/08/2023 GASB 68 Invoice 100-1100-120-57016 1,050.00 Government Revenue Solutio… INV06-017031 08/01/2023 STARS Service for 1st Quarter … 100-1100-120-57025 150.00 Robert Half International, Inc. 62335469 07/26/2023 P.Wynne week ending 7/21/2… 100-1100-120-57052 1,379.36 Robert Half International, Inc. 62335494 07/26/2023 A. Hagar week ending 7/21/2… 100-1100-120-57052 1,680.00 Robert Half International, Inc. 62356057 08/01/2023 P.Wynne week ending 7/28/2… 100-1100-120-57052 1,426.80 Robert Half International, Inc. 62356228 08/01/2023 A. Hagar week ending 7/28/2… 100-1100-120-57052 1,680.00 Robert Half International, Inc. 62398655 08/09/2023 P.Wynne week ending 8/4/20… 100-1100-120-57052 1,391.13 Robert Half International, Inc. 62398696 08/09/2023 A. Hagar week ending 8/4/20… 100-1100-120-57052 1,680.00 Robert Half International, Inc. 62419318 08/15/2023 P. Wynne week ending - 8/11… 100-1100-120-57052 1,141.44 Robert Half International, Inc. 62419654 08/15/2023 A. Hagar week edning 8/11/2… 100-1100-120-57052 1,680.00 Satcom Global FZE AS08230144 08/01/2023 Iridium Sim Card 100-1100-120-60006 42.75 Keith Cote INV0011453 08/18/2023 Insurance Reimbursement 100-1100-120-71009 2,297.40 ZWorld GIS 2023-0337 08/01/2023 Annual GIS Services and Subsc…100-1100-121-57064 1,634.79 Frontier Communications 5575 07/13/2023 07/13/2023 Acc# 805-688-5575-062171-5 100-1100-121-57064 74.61 Frontier Communications 5575 08/13/2023 08/13/2023 Acc# 805-688-5575-062171-5 100-1100-121-57064 85.68 Lanspeed 56480 08/01/2023 Monthly Billing - August 100-1100-121-57064 155.94 Lanspeed 56481 08/01/2023 Monthly Billing - August 100-1100-121-57064 3,735.17 Comcast 5898 07/28/2023 07/28/2023 Acc# 8155 70 005 0125898 100-1100-121-57064 71.39 Comcast 9241 08/20/2023 08/20/2023 Acct# 8155 70 005 0009241 100-1100-121-57064 13.27 RingCentral, Inc. CD_000641477 08/15/2023 Digital Line Unlimited Standard 100-1100-121-57064 1,082.15 Brightly Software, Inc. INV-216447 07/06/2023 Asset Essentials Enterprise 7/1…100-1100-121-57064 12,033.33 Department 1100 - Administration Total: 90,674.91
Department: 1200 - Planning & Building
Staples Advantage 3543777242 07/29/2023 Office Supplies - Planning 100-1200-200-52003 108.01 Staples Advantage 3543777244 07/29/2023 Office Supplies - Planning 100-1200-200-52003 18.26 Richards, Watson & Gershon A…243362 06/30/2023 Professional Services - Code E… 100-1200-200-57012 3,159.00 Richards, Watson & Gershon A…243364 06/30/2023 Professional Services - Comm… 100-1200-200-57012 2,966.70 Eddie Hsueh 41 07/31/2023 Eddie Hseuh Code Enforceme… 100-1200-201-57063 2,551.25 Willdan Engineering 002-29577 08/14/2023 Willdan Engineering 100-1200-210-57016 1,303.73 Willdan Engineering 00229578 08/14/2023 Willdan Engineering 100-1200-210-57016 8,172.50 Willdan Engineering 00229579 08/14/2023 Willdan Engineering 100-1200-210-57016 4,647.50 Department 1200 - Planning & Building Total: 22,926.95
Department: 1300 - Parks and Recreation
Advanced Automotive Solutio… 36490 07/13/2023 Oil Change 100-1300-350-53008 504.57 Advanced Automotive Solutio… 36494 07/13/2023 Brake Disc 100-1300-350-53008 756.40 Advanced Automotive Solutio… 36683 08/04/2023 Oil Change 100-1300-350-53008 973.19 Shana DeLeon INV0011401 08/01/2023 Shana Deleon FY 23-24 100-1300-350-57001 610.50 Frederick Paul Lageman INV0011410 07/31/2023 Fred Lageman Professional Se… 100-1300-350-57016 1,575.00 Wayne Brown INV0011369 07/27/2023 Softball Umpire 100-1300-360-52005 560.00 John B. Salter INV0011373 07/27/2023 Softball Umpire 100-1300-360-52005 210.00 John H. Salter INV0011374 07/27/2023 Scheduling 100-1300-360-52005 168.00 Valley Fresh Market, LLC 02-520756 07/21/2023 Snacks 100-1300-365-52005 28.97 Valley Fresh Market, LLC 03-854535 07/31/2023 Cupcakes 100-1300-365-52005 10.48 Valley Fresh Market, LLC 05-634415 07/25/2023 Snacks 100-1300-365-52005 40.33 Brandon James Roberts 126 07/26/2023 Music Lessons 100-1300-365-52005 532.00 Halina Wyluda-Kazmierczak 2304 07/24/2023 Youth Art Camp 100-1300-365-52005 532.00 Alan M. Richter 81323 08/13/2023 Summer Tennis Camps 100-1300-365-52005 1,242.50 Arturo Navarro Jr. INV0011367 07/27/2023 Softball Umpire 100-1300-365-52005 210.00 Candice Libera INV0011416 08/11/2023 Supplies for Youth Programs 100-1300-365-52005 29.35 Candice Libera INV0011416 08/11/2023 Supplies for Youth Programs 100-1300-365-52005 19.74 Candice Libera INV0011416 08/11/2023 Supplies for Youth Programs 100-1300-365-52005 2.99 Robert Hargreaves III INV0011417 08/06/2023 Skate Camp 100-1300-365-52005 1,925.00 Christophe Millner INV0011456 08/14/2023 Kung Fu Instruction 100-1300-365-52005 651.00 Brandon James Roberts 126 07/26/2023 Music Lessons 100-1300-370-52005 199.50 Santa Ynez Valley Christian Ac… 21200 07/11/2023 Rental Income 100-1300-370-52005 725.00 15 Expense Approval Report Payment Dates: 8/1/2023 - 8/31/2023 9/5/2023 10:47:15 AM Page 3 of 12
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Christophe Millner INV0011457 08/14/2023 Kung Fu Instruction 100-1300-370-52005 87.50 Department 1300 - Parks and Recreation Total: 11,594.02 Department: 1400 - Tourism
Visit the Santa Ynez Valley INV0011442 08/14/2023 SYTBID - June 100-1400-400-43020 -1,030.26 Tom Jones & Associates, Inc. 0723s 07/31/2023 Tom Jones & Associates, Inc. 100-1400-400-59010 22,077.00 Solvang Hygge Huset LLC 1014 08/01/2023 Visitors Center 100-1400-400-59010 9,253.15 Islett Agency Inc. 1726 08/01/2023 Islett Agency through Decemb…100-1400-400-59010 3,800.00 Westways 20014470 08/01/2023 Discover Santa Ynez 100-1400-400-59010 6,667.00 Tempest Interactive Media LLC 252905 07/01/2023 Web Hosting - July 100-1400-400-59010 100.00 Tempest Interactive Media LLC 253013 08/01/2023 Web Hosting - August 100-1400-400-59010 100.00 Frontier Communications 4056 07/11/2023 07/11/2023 Acct# 805 686 4056 091119 5 100-1400-400-59010 149.18 Frontier Communications 4056 08/11/2023 08/11/2023 Acct# 805 686 4056 091119 5 100-1400-400-59010 163.29 Stiletto Events SOL-0723-1 08/21/2023 Stiletto Events 100-1400-400-59010 3,668.31 Visit the Santa Ynez Valley INV0011442 08/14/2023 SYTBID - June 700-1400-400-59016 50,482.74 Visit the Santa Ynez Valley INV0011442 08/14/2023 SYTBID - June 700-1400-400-61003 1,030.26 Department 1400 - Tourism Total: 96,460.67
Department: 1600 - Public Works/Engineering
Jim's Service Center INV0011412 07/31/2023 Fuel - July 100-1600-300-52015 215.61 Jim's Service Center INV0011412 07/31/2023 Fuel - July 100-1600-300-52015 592.40 Jim's Service Center INV0011412 07/31/2023 Fuel - July 100-1600-300-52015 232.30 Jim's Service Center INV0011412 07/31/2023 Fuel - July 100-1600-300-52015 131.57 Jim's Service Center INV0011412 07/31/2023 Fuel - July 100-1600-300-52015 155.99 Aramark Uniform Service 5020360361 08/16/2023 Mats & Towels (Vets Hall,City … 100-1600-310-52003 51.25 Nielsen Building Material 112487 08/01/2023 Supplies 100-1600-310-53003 32.08 Nielsen Building Material 113023 08/03/2023 Supplies 100-1600-310-53003 17.35 Nielsen Building Material 113542 08/07/2023 PVC Ball Valve 100-1600-310-53003 20.96 Nielsen Building Material 113562 08/07/2023 Socket Adapter 100-1600-310-53003 402.09 Nielsen Building Material 114743 08/14/2023 Rake Steel 24 Tine 100-1600-310-53003 32.61 JV Outdoor Power Equipment 19463 08/03/2023 Red Armor 100-1600-310-53003 42.35 A-OK Power Equipment 733070 08/10/2023 Magnum Gatorline 100-1600-310-53003 60.33 Santa Ynez Valley Hardware INV0011403 08/02/2023 Monthly Billing - July 100-1600-310-53003 581.64 Santa Ynez Valley Hardware INV0011403 08/02/2023 Monthly Billing - July 100-1600-310-53003 35.85 Pacific Gas & Electric Company 7582 08/17/2023 08/17/2023 Acct# 0408007582 5 100-1600-310-55001 23.26 Pacific Gas & Electric Company 7582 08/17/2023 08/17/2023 Acct# 0408007582 5 100-1600-310-55001 52.41 Valley Shield Termite and Pest…18800 08/01/2023 Twice a Month AG Service 100-1600-310-57057 100.00 Valley Shield Termite and Pest…18801 08/14/2023 Twice a Month AG Service - H… 100-1600-310-57057 100.00 Valley Shield Termite and Pest…18912 08/14/2023 Monthly Pest Control - HCA 100-1600-310-57057 59.00 Procare Janitorial Supply, Inc 163741 07/26/2023 Janitorial Supply - RR#2 100-1600-320-52003 447.23 Procare Janitorial Supply, Inc 163742 07/26/2023 Janitorial Supply - RR#2 100-1600-320-52003 437.13 Procare Janitorial Supply, Inc 163743 07/26/2023 Janitorial Supply - RR#2 100-1600-320-52003 466.50 Procare Janitorial Supply, Inc 163815 07/26/2023 Janitorial Supply - RR#2 100-1600-320-52003 137.93 Procare Janitorial Supply, Inc 164029 08/04/2023 Janitorial Supply - RR#2 100-1600-320-52003 471.41 Procare Janitorial Supply, Inc 164069 08/04/2023 Janitorial Supply - RR#2 100-1600-320-52003 466.50 Procare Janitorial Supply, Inc 164070 08/04/2023 Janitorial Supply - RR#2 100-1600-320-52003 93.30 Procare Janitorial Supply, Inc 164624 08/23/2023 Janitorial Supply - RR#2 100-1600-320-52003 474.54 Procare Janitorial Supply, Inc 164625 08/23/2023 Janitorial Supply - RR#2 100-1600-320-52003 440.49 Procare Janitorial Supply, Inc 164626 08/23/2023 Janitorial Supply - RR#2 100-1600-320-52003 82.19 SiteOne Landscaping Supply, L…132914756-001 07/28/2023 Bulk Decomposed Granite 100-1600-320-53003 202.47 SiteOne Landscaping Supply, L…133457278-001 08/14/2023 Bulk Decomposed Granite 100-1600-320-53003 94.35 JV Outdoor Power Equipment 19466 08/04/2023 Flexible Pipe 100-1600-320-53003 50.39 Santa Ynez Valley Hardware INV0011403 08/02/2023 Monthly Billing - July 100-1600-320-53003 67.84 Reece Plumbing S116061388.001 08/02/2023 Supplies 100-1600-320-53003 41.84 Streator Pipe & Supply S1695589.001 06/08/2023 Wilking Backflow 1" 100-1600-320-53003 615.16 Iconix Waterworks (US) Inc. U2316035176 08/21/2023 Complete Repair Kit 100-1600-320-53003 157.69 Pacific Gas & Electric Company 7582 08/17/2023 08/17/2023 Acct# 0408007582 5 100-1600-320-55001 69.70 Pacific Gas & Electric Company 7582 08/17/2023 08/17/2023 Acct# 0408007582 5 100-1600-320-55001 23.58 Valley Fresh Market, LLC 02-516403 07/13/2023 Dasani Water 100-1600-330-52003 55.14 Procare Janitorial Supply, Inc 164064 08/04/2023 Janitorial Supply - SF 100-1600-330-52003 451.26 Procare Janitorial Supply, Inc 164065 08/04/2023 Janitorial Supply - SF 100-1600-330-52003 489.94 Procare Janitorial Supply, Inc 164066 08/04/2023 Janitorial Supply - SF 100-1600-330-52003 94.28 16 Expense Approval Report Payment Dates: 8/1/2023 - 8/31/2023 9/5/2023 10:47:15 AM Page 4 of 12
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Procare Janitorial Supply, Inc 164067 08/04/2023 Janitorial Supply 100-1600-330-52003 470.83 Procare Janitorial Supply, Inc 164068 08/04/2023 Janitorial Supply 100-1600-330-52003 94.17 Aramark Uniform Service 5020360361 08/16/2023 Mats & Towels (Vets Hall,City … 100-1600-330-52003 51.26 SiteOne Landscaping Supply, L…133500445-001 08/15/2023 Adjustable Rotor 100-1600-330-53003 83.86 O'Reilly Automotive Stores, In… 4372-362803 06/27/2023 Coupler Lock 100-1600-330-53003 37.70 O'Reilly Automotive Stores, In… 4372-369639 07/28/2023 Battery 100-1600-330-53003 61.05 Pacific Gas & Electric Company 7582 08/17/2023 08/17/2023 Acct# 0408007582 5 100-1600-330-55001 84.83 S.Y.R.W.C.D. ID #1 0001 07/27/2023 07/27/2023 Acct# 000017040001 100-1600-330-55002 3,341.04 Valley Shield Termite and Pest…18318 07/27/2023 Weekly Pest Control - SF 100-1600-330-57057 100.00 Valley Shield Termite and Pest…18319 07/20/2023 Weekly Pest Control - SF 100-1600-330-57057 100.00 Valley Shield Termite and Pest…18802 08/01/2023 Weekly Pest Control - SF 100-1600-330-57057 100.00 Valley Shield Termite and Pest…18804 08/17/2023 Weekly Pest Control - SF 100-1600-330-57057 100.00 Valley Shield Termite and Pest…18805 08/08/2023 Weekly Pest Control - SF 100-1600-330-57057 100.00 Pacific Gas & Electric Company 7582 08/17/2023 08/17/2023 Acct# 0408007582 5 100-1600-340-55001 13.41 Inner Nature 15504 07/31/2023 Village Planeter Maintenance 100-1600-340-57029 3,500.00 Rafael Ruiz Janitor Service 2211 07/31/2023 Custodial Services through Se… 100-1600-400-57005 1,200.00 Rafael Ruiz Janitor Service 2212 07/31/2023 Custodial Services through Se… 100-1600-400-57005 1,820.00 Rafael Ruiz Janitor Service 2213 07/31/2023 Custodial Services through Se… 100-1600-400-57005 1,384.00 Rafael Ruiz Janitor Service 2214 07/31/2023 Custodial Services through Se… 100-1600-400-57005 3,368.00 Rafael Ruiz Janitor Service 2216 08/07/2023 Custodial Services through Se… 100-1600-400-57005 1,820.00 Rafael Ruiz Janitor Service 2217 08/07/2023 Custodial Services through Se… 100-1600-400-57005 1,200.00 Rafael Ruiz Janitor Service 2218 08/07/2023 Custodial Services through Se… 100-1600-400-57005 1,384.00 Rafael Ruiz Janitor Service 2221 08/14/2023 Custodial Services through Se… 100-1600-400-57005 1,384.00 Rafael Ruiz Janitor Service 2222 08/14/2023 Custodial Services through Se… 100-1600-400-57005 1,200.00 Rafael Ruiz Janitor Service 2223 08/14/2023 Custodial Services through Se… 100-1600-400-57005 1,820.00 Rafael Ruiz Janitor Service 2224 08/14/2023 Custodial Services through Se… 100-1600-400-57005 3,368.00 Rafael Ruiz Janitor Service 2225 08/21/2023 Custodial Services through Se… 100-1600-400-57005 1,820.00 Rafael Ruiz Janitor Service 2226 08/21/2023 Custodial Services through Se… 100-1600-400-57005 1,200.00 Rafael Ruiz Janitor Service 2227 08/21/2023 Custodial Services through Se… 100-1600-400-57005 1,384.00 Cole Phillips 127 08/02/2023 Engineering Intern 100-1600-600-57016 884.00 Cole Phillips 128 08/10/2023 Engineering Intern 100-1600-600-57016 629.00 Dave Bang Associates, Inc CA54190 07/20/2023 Trash Cans 100-1600-600-57017 4,950.35 Nielsen Building Material 115557 08/18/2023 Poly Sand Bag 100-1600-605-51014 114.16 John Balcorta INV0011462 08/22/2023 Boots Reimbursement 100-1600-605-51014 52.50 Jim's Service Center INV0011412 07/31/2023 Fuel - July 100-1600-605-52015 77.49 Jim's Service Center INV0011412 07/31/2023 Fuel - July 100-1600-605-52015 106.50 Nielsen Building Material 110219 07/18/2023 Safety Vest 100-1600-605-53003 43.49 Nielsen Building Material 110712 07/21/2023 Set Stucco Patch 100-1600-605-53003 75.29 Nielsen Building Material 111512 07/26/2023 5/8" MHT Adapter 100-1600-605-53003 52.06 Nielsen Building Material 111842 07/27/2023 DF #2 & BTR 100-1600-605-53003 272.88 Lompoc Excel Personnel Svs Inc 4184010 05/25/2023 R. Lopez week ending 5/19/23 100-1600-605-57052 791.43 Lompoc Excel Personnel Svs Inc 4187977 06/01/2023 R. Cano week ending 5/26/20… 100-1600-605-57052 1,376.40 Lompoc Excel Personnel Svs Inc 4192100 06/08/2023 R. Cano week ending 6/2/2023 100-1600-605-57052 1,376.40 Lompoc Excel Personnel Svs Inc 4196346 06/15/2023 R. Lopez week ending 6/9/20… 100-1600-605-57052 1,376.40 Lompoc Excel Personnel Svs Inc 4200615 06/22/2023 R. Lopez week ending 6/16/2… 100-1600-605-57052 1,376.40 Lompoc Excel Personnel Svs Inc 4204852 06/29/2023 R. Lopez week ending 6/23/2… 100-1600-605-57052 1,376.40 Lompoc Excel Personnel Svs Inc 4209292 07/06/2023 R. Cano week ending 6/29/20… 100-1600-605-57052 1,101.12 Lompoc Excel Personnel Svs Inc 4217862 07/20/2023 R. Lopez week ending 7/16/2… 100-1600-605-57052 1,376.40 Lompoc Excel Personnel Svs Inc 4222051 07/27/2023 R. Lopez week ending 7/27/2… 100-1600-605-57052 1,376.40 Lompoc Excel Personnel Svs Inc 4226406 08/03/2023 R. Lopez week ending 7/28/2… 100-1600-605-57052 1,376.40 Lompoc Excel Personnel Svs Inc 4230606 08/10/2023 R. Lopez week ending 8/4/20… 100-1600-605-57052 1,376.40 Procare Janitorial Supply, Inc 163813 07/28/2023 Janitorial Supply - Vets 100-1600-610-52003 180.26 Procare Janitorial Supply, Inc 164633 08/23/2023 Janitorial Supply - Vets 100-1600-610-52003 463.13 Procare Janitorial Supply, Inc 164634 08/23/2023 Janitorial Supply - Vets 100-1600-610-52003 291.12 Aramark Uniform Service 5020360361 08/16/2023 Mats & Towels (Vets Hall,City … 100-1600-610-52003 51.25 Aramark Uniform & Career Ap…75536 08/10/2023 AED and First Aid 100-1600-610-52003 2,287.11 Aramark Uniform & Career Ap…b014269 08/11/2023 AED and First Aid 100-1600-610-52003 99.07 Aramark Uniform & Career Ap…ONT1-001622 08/11/2023 AED and First Aid 100-1600-610-52003 625.30 Nielsen Building Material 114088 08/10/2023 Thermostat 100-1600-610-53003 60.88 Nielsen Building Material 116212 08/22/2023 Lifeguard Hat 100-1600-610-53003 10.86 17 Expense Approval Report Payment Dates: 8/1/2023 - 8/31/2023 9/5/2023 10:47:15 AM Page 5 of 12
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Santa Ynez Valley Hardware INV0011403 08/02/2023 Monthly Billing - July 100-1600-610-53003 -4.78 Southern California Gas Comp… 2500 07/21/2023 07/21/2023 Acct# 100-1600-610-55001 102.31 Pacific Gas & Electric Company 7582 08/17/2023 08/17/2023 Acct# 0408007582 5 100-1600-610-55001 386.60 Comcast 8155 08/05/2023 08/05/2023 Acct# 8155 70 005 0228155 100-1600-610-55001 212.57 Valley Shield Termite and Pest…18806 08/01/2023 Twice a Month AG Service - Ve…100-1600-610-57057 100.00 Valley Shield Termite and Pest…18807 08/14/2023 Twice a Month AG Service - Ve…100-1600-610-57057 100.00 Valley Shield Termite and Pest…18929 08/14/2023 Monthly Pest Control - Vets 100-1600-610-57057 100.00 Aramark Uniform Service 5020360361 08/16/2023 Mats & Towels (Vets Hall,City … 100-1600-620-52003 51.25 Aramark Uniform & Career Ap…75536 08/10/2023 AED and First Aid 100-1600-620-52003 2,287.11 Aramark Uniform & Career Ap…b014269 08/11/2023 AED and First Aid 100-1600-620-52003 99.07 Aramark Uniform & Career Ap…ONT1-001622 08/11/2023 AED and First Aid 100-1600-620-52003 625.30 Nielsen Building Material 115964 08/21/2023 Tool Kit 100-1600-620-53003 147.05 Valley Shield Termite and Pest…18898 08/08/2023 Rodent Control Monthly 100-1600-620-53003 75.00 D.L. Electric Inc. 23-518 07/26/2023 Emegency back up generator … 100-1600-620-53003 4,096.00 Clean Machine Laundromat INV0011368 02/21/2023 Cleaning 100-1600-620-53003 96.00 Pacific Gas & Electric Company 7582 08/17/2023 08/17/2023 Acct# 0408007582 5 100-1600-620-55001 908.26 Southern California Gas Comp… 9500 08/17/2023 08/17/2023 Acct# 098 214 9500 0 100-1600-620-55001 43.84 Procare Janitorial Supply, Inc 164071 08/04/2023 Janitorial Supply - Annex 100-1600-630-52003 152.88 Aramark Uniform Service 5020360361 08/16/2023 Mats & Towels (Vets Hall,City … 100-1600-630-52003 51.25 Aramark Uniform & Career Ap…75536 08/10/2023 AED and First Aid 100-1600-630-52003 2,287.79 Aramark Uniform & Career Ap…b014269 08/11/2023 AED and First Aid 100-1600-630-52003 99.10 Aramark Uniform & Career Ap…ONT1-001622 08/11/2023 AED and First Aid 100-1600-630-52003 625.50 Nielsen Building Material 115602 08/18/2023 Polarized Lens Gray Foam 100-1600-630-53003 114.38 Pacific Gas & Electric Company 7582 08/17/2023 08/17/2023 Acct# 0408007582 5 100-1600-630-55001 15.17 Pacific Gas & Electric Company 7582 08/17/2023 08/17/2023 Acct# 0408007582 5 100-1600-630-55001 511.99 Southern California Gas Comp… 9410 08/17/2023 08/17/2023 Acct# 188 514 9410 6 100-1600-630-55001 14.30 SiteOne Landscaping Supply, L…133545290-001 08/16/2023 Tools 100-1600-650-53003 224.01 Pacific Gas & Electric Company 7582 08/17/2023 08/17/2023 Acct# 0408007582 5 100-1600-650-55001 103.36 Procare Janitorial Supply, Inc 163088A 06/30/2023 Janitorial Supply - RR#1 100-1600-670-52003 7.03 Procare Janitorial Supply, Inc 163738 07/26/2023 Janitorial Supply - RR#1 100-1600-670-52003 447.23 Procare Janitorial Supply, Inc 163739 07/26/2023 Janitorial Supply - RR#1 100-1600-670-52003 437.13 Procare Janitorial Supply, Inc 163740 07/26/2023 Janitorial Supply - RR#1 100-1600-670-52003 466.50 Procare Janitorial Supply, Inc 163814 07/28/2023 Janitorial Supply - RR#1 100-1600-670-52003 137.93 Procare Janitorial Supply, Inc 164028 08/04/2023 Janitorial Supply - RR#1 100-1600-670-52003 471.41 Procare Janitorial Supply, Inc 164621 08/23/2023 Janitorial Supply - RR#1 100-1600-670-52003 430.00 Procare Janitorial Supply, Inc 164622 08/23/2023 Janitorial Supply - RR#1 100-1600-670-52003 485.04 Procare Janitorial Supply, Inc 164623 08/23/2023 Janitorial Supply RR#1 100-1600-670-52003 82.19 Aramark Uniform Service 5020360359 08/16/2023 Supplies for RR#1 100-1600-670-52003 261.88 Pacific Gas & Electric Company 7582 08/17/2023 08/17/2023 Acct# 0408007582 5 100-1600-670-55001 704.77 Procare Janitorial Supply, Inc 163744 07/26/2023 Janitorial Supply - RR#3 100-1600-680-52003 447.23 Procare Janitorial Supply, Inc 163745 07/26/2023 Janitorial Supply - RR#3 100-1600-680-52003 437.13 Procare Janitorial Supply, Inc 163746 07/26/2023 Janitorial Supply - RR#3 100-1600-680-52003 466.50 Procare Janitorial Supply, Inc 164030 08/04/2023 Janitoiral Supply - RR#3 100-1600-680-52003 471.41 Procare Janitorial Supply, Inc 164627 08/23/2023 Janitorial Supply - RR#3 100-1600-680-52003 474.54 Procare Janitorial Supply, Inc 164630 08/23/2023 Janitorial Supply - RR#3 100-1600-680-52003 440.49 Procare Janitorial Supply, Inc 164631 08/23/2023 Janitorial Supply - RR#3 100-1600-680-52003 82.19 Aramark Uniform Service 5020360360 08/16/2023 Supplies for RR#3 100-1600-680-52003 330.23 Pacific Gas & Electric Company 7582 08/17/2023 08/17/2023 Acct# 0408007582 5 100-1600-680-55001 693.42 Pacific Gas & Electric Company 2871 07/14/2023 07/14/2023 Acct# 3280282871 8 100-1600-685-55001 53.82 Pacific Gas & Electric Company 2871 08/14/2023 08/14/2023 Acct# 3280282871-8 100-1600-685-55001 62.12 Southern California Gas Comp… 9566 08/17/2023 08/17/2023 Acct# 096 114 9566 5 100-1600-685-55001 13.84 John Balcorta INV0011462 08/22/2023 Boots Reimbursement 100-1600-690-51014 78.75 Valley Fresh Market, LLC 03-849954 07/26/2023 Water Pack 100-1600-690-52003 84.45 Jim's Service Center INV0011412 07/31/2023 Fuel - July 100-1600-690-52015 130.47 Statewide Traffic Safety and Si…03022595 07/25/2023 1401 Red Fast Dry 100-1600-690-53003 918.29 Statewide Traffic Safety and Si…03022596 07/25/2023 Cone Sign Road Closed 100-1600-690-53003 172.79 Nielsen Building Material 115557 08/18/2023 Poly Sand Bag 100-1600-690-53003 114.16 SiteOne Landscaping Supply, L…133633344-001 08/18/2023 Bulk Concrete Sand 100-1600-690-53003 111.69 Lone Star Wireless 1841 06/28/2023 Furnish Bucket Truck 100-1600-690-53003 1,312.62 Hanly General Engineering Co… INV0011411 08/11/2023 Hanly Emergency Construction…100-1600-690-53003 198,668.24 18 Expense Approval Report Payment Dates: 8/1/2023 - 8/31/2023 9/5/2023 10:47:15 AM Page 6 of 12
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Pacific Gas & Electric Company 7582 08/17/2023 08/17/2023 Acct# 0408007582 5 100-1600-690-53007 13.33 Pacific Gas & Electric Company 7582 08/17/2023 08/17/2023 Acct# 0408007582 5 100-1600-690-53007 9.83 Pacific Gas & Electric Company 5526 08/15/2023 08/15/2023 Acc# 3982645526-1 100-1600-690-55006 2,609.94 Pacific Gas & Electric Company 7582 08/17/2023 08/17/2023 Acct# 0408007582 5 100-1600-690-55006 53.43 Pacific Gas & Electric Company 7582 08/17/2023 08/17/2023 Acct# 0408007582 5 100-1600-690-55006 49.80 John Balcorta INV0011462 08/22/2023 Boots Reimbursement 100-1600-700-51014 26.25 Steve's Tire and Auto Repair 97898 08/07/2023 Tire Repair 100-1600-700-53008 36.00 Pacific Gas & Electric Company 5526 08/15/2023 08/15/2023 Acc# 3982645526-1 100-1600-710-55001 2,609.93 ChargePoint, Inc IN211031 08/18/2023 Dual Output Gateway Head 100-1600-710-57051 2,881.88 John Balcorta INV0011462 08/22/2023 Boots Reimbursement 100-1600-720-51014 17.50 City of Carpinteria INV00168 03/03/2023 Public Works Reimbursements…100-1600-720-52002 297.86 City of Carpinteria INV00333 05/25/2023 Our Water, Our World Subscip…100-1600-720-52002 543.67 MNS Engineers, Inc. 83717 07/14/2023 Stormwater Permit Services 100-1600-720-57016 901.95 SP Maintenance Services, Inc 89598 08/01/2023 Street Sweeping 100-1600-720-57022 3,433.33 Underground Service Alert of … 23-240407 08/01/2023 State fee for Regulatory Costs 100-1600-720-57028 23.30 Underground Service Alert of … 720230708 08/01/2023 New Ticket Charges 100-1600-720-57028 32.75 MNS Engineers, Inc. 83717 07/14/2023 Stormwater Permit Services 100-1600-720-61007 56.63 MNS Engineers, Inc. 83717 07/14/2023 Stormwater Permit Services 100-1600-720-70937 45.67 EMTS, Inc. 41057 08/17/2023 Annex Building Landscaping 300-1600-600-70105 8,400.00 Cannon Associates 85156 07/11/2023 Lot 4 & 5 EV Charging Station … 300-1600-600-70105 12,548.99 Department 1600 - Public Works/Engineering Total: 324,779.75 Department: 2500 - Measure A
JJ Fisher Construction, Inc 5003 08/11/2023 First Street Sidewlak Repairs 300-2500-803-70105 18,296.05 Department 2500 - Measure A Total: 18,296.05
Department: 3500 - Solvang Mesa LLD
BrightView Landscape Services 8506418 07/31/2023 Landscape repairs 205-3500-804-53003 2,236.74 BrightView Landscape Services 8510529 08/11/2023 Landscape Maintenance 205-3500-804-53003 270.00 BrightView Landscape Services 8510529 08/11/2023 Landscape repairs 205-3500-804-53003 367.02 BrightView Landscape Services 8485895 07/31/2023 Brightview LS Services for LL… 205-3500-804-53005 7,382.00 Pacific Gas & Electric Company 1052 08/11/2023 08/11/2023 Acct# 205-3500-804-55001 3.46 Pacific Gas & Electric Company 5240 08/14/2023 08/14/2023 Acct# 0053695240-1 205-3500-804-55001 434.02 Department 3500 - Solvang Mesa LLD Total: 10,693.24
Department: 5000 - Transit
Roadrunner Management Serv…6816 08/01/2023 Fuel Reimbursement - July 20… 502-5000-850-52015 9,797.27 City of Lompoc Finance Dept. 12557 08/09/2023 Transit Services for September 502-5000-850-56003 1,666.66 Moore & Associates, Inc. 23-4999 08/17/2023 SYVT Marketing 502-5000-850-57001 3,649.59 Julia Tipolt Insurance & Financ…INV0011440 08/20/2023 Lease Agreement for Transit at…502-5000-850-57011 2,797.13 Hamner, Jewell & Associates 202785 07/07/2023 Professional Services from 6/1…502-5000-850-57016 306.69 Moore & Associates, Inc. 23-4985 07/06/2023 SYVT Profesional Services 502-5000-850-57016 6,199.75 Moore & Associates, Inc. 23-4986 07/06/2023 SYVT Profesional Services 502-5000-850-57016 10,860.66 Moore & Associates, Inc. 23-5000 08/31/2023 SYVT profesional Transit Servi… 502-5000-850-57016 4,757.00 Department 5000 - Transit Total: 40,034.75
Department: 5100 - Water
Advantage Group, The 160188 07/31/2023 Annual Renewal/Admin Flex F… 500-5100-105-51005 13.16 Advantage Group, The INV0011443 08/22/2023 Retiree Reimbursements 500-5100-105-51005 505.92 Anthony de Dios INV0011408 07/31/2023 Drinking Water Operator Certi…500-5100-501-51012 70.00 ReadyRefresh by Nestle 03G6702214026 07/26/2023 Acct # 6702214026 500-5100-501-52003 125.81 Staples Advantage 3543777245 07/29/2023 Office Supplies - Water 500-5100-501-52003 116.26 O'Reilly Automotive Stores, In… 4372-374170 08/17/2023 Ball Mount 500-5100-501-52003 77.56 D & H Water Systems, Inc I2023-1112 08/08/2023 Pressure Relief Valve 500-5100-501-52003 617.70 USA Blue Book INV00073975 07/17/2023 Caution Sign 500-5100-501-52003 80.97 Infosend, Inc 244631 07/31/2023 Utility & Billing 500-5100-501-52004 609.40 Brenntag Pacific, Inc BPI361112 08/01/2023 Chlorine 500-5100-501-52014 2,566.64 USA Blue Book INV00073539 07/17/2023 Chlorine Dispenser Refill 500-5100-501-52014 330.02 Jim's Service Center INV0011412 07/31/2023 Fuel - July 500-5100-501-52015 612.83 Jim's Service Center INV0011412 07/31/2023 Fuel - July 500-5100-501-52015 475.92 Jim's Service Center INV0011412 07/31/2023 Fuel - July 500-5100-501-52015 285.71 Inductive Automation, LLC 1289291 07/28/2023 SCADA Computer Support 500-5100-501-53003 1,978.00 SiteOne Landscaping Supply, L…133552890-001 08/16/2023 Tools 500-5100-501-53003 251.63 19 Expense Approval Report Payment Dates: 8/1/2023 - 8/31/2023 9/5/2023 10:47:15 AM Page 7 of 12
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Lone Star Wireless 1840 06/28/2023 Repair Leaking Irrigation Line 500-5100-501-53003 1,650.00 Scott Reardon's Locksmith Ser…29237 08/20/2023 DND Key 500-5100-501-53003 35.89 CalPortland Construction 96011595 08/09/2023 Sand Slurry 500-5100-501-53003 815.64 USA Blue Book INV00082552 07/25/2023 Megacoupling 6" Pipe 500-5100-501-53003 480.24 USA Blue Book INV00089997 07/31/2023 Caution Sign 500-5100-501-53003 30.96 USA Blue Book INV00102980 08/14/2023 Replacement Plus Spray 500-5100-501-53003 132.46 USA Blue Book INV00112658 08/23/2023 Replacement Plus Spray Head 500-5100-501-53003 225.99 Santa Maria Famcon Pipe & S… S100095758.002 08/16/2023 Ultratite Adapter 500-5100-501-53003 193.95 Santa Maria Famcon Pipe & S… S100107507.001 07/28/2023 repair parts 500-5100-501-53003 25,744.71 Reece Plumbing S116005344.001 07/26/2023 Repairs & Maintenance 500-5100-501-53003 197.43 Solvang Auto Repair 30559 08/14/2023 Oil Change 500-5100-501-53008 129.33 Steve's Wheel & Tire 97791 08/01/2023 4 new tires truck 636 500-5100-501-53008 1,233.58 Pacific Gas & Electric Company 0769 08/11/2023 08/11/2023 Acct# 4922450769-6 500-5100-501-55005 646.51 Pacific Gas & Electric Company 4776 08/16/2023 08/16/2023 Acct#846674776 2 500-5100-501-55005 2,214.84 Pacific Gas & Electric Company 7582 08/17/2023 08/17/2023 Acct# 0408007582 5 500-5100-501-55005 2,007.56 Pacific Gas & Electric Company 7582 08/17/2023 08/17/2023 Acct# 0408007582 5 500-5100-501-55005 2,046.85 Pacific Gas & Electric Company 7582 08/17/2023 08/17/2023 Acct# 0408007582 5 500-5100-501-55005 1,670.58 Pacific Gas & Electric Company 7582 08/17/2023 08/17/2023 Acct# 0408007582 5 500-5100-501-55005 3,085.93 Pacific Gas & Electric Company 7582 08/17/2023 08/17/2023 Acct# 0408007582 5 500-5100-501-55005 2,055.31 Pacific Gas & Electric Company 7582 08/17/2023 08/17/2023 Acct# 0408007582 5 500-5100-501-55005 10.46 Pacific Gas & Electric Company 7582 08/17/2023 08/17/2023 Acct# 0408007582 5 500-5100-501-55005 11.98 Pacific Gas & Electric Company 7582 08/17/2023 08/17/2023 Acct# 0408007582 5 500-5100-501-55005 149.59 Pacific Gas & Electric Company 7582 08/17/2023 08/17/2023 Acct# 0408007582 5 500-5100-501-55005 13.32 Pacific Gas & Electric Company 7582 08/17/2023 08/17/2023 Acct# 0408007582 5 500-5100-501-55005 16.11 Pacific Gas & Electric Company 7582 08/17/2023 08/17/2023 Acct# 0408007582 5 500-5100-501-55005 1,408.67 S.Y.R.W.C.D. ID #1 5001 07/31/2023 07/31/2023 Acct# 000017005001 500-5100-501-55010 2,828.19 S.Y.R.W.C.D. ID #1 7501 07/31/2023 07/31/2023 Acct# 000017037501 500-5100-501-55010 1,767.62 County of Santa Barbara 811 07/25/2023 Contract work for General IR… 500-5100-501-57003 201.11 FGL Environmental, Inc. 310079A 07/10/2023 Monthly samples 500-5100-501-57010 315.00 FGL Environmental, Inc. 311101A 07/10/2023 Monthly samples 500-5100-501-57010 16.00 FGL Environmental, Inc. 311102A 07/10/2023 Monthly samples 500-5100-501-57010 106.00 FGL Environmental, Inc. 311401A 07/24/2023 Monthly samples 500-5100-501-57010 424.00 FGL Environmental, Inc. 311402A 07/18/2023 Monthly samples 500-5100-501-57010 54.00 FGL Environmental, Inc. 311403A 07/18/2023 Monthly samples 500-5100-501-57010 106.00 FGL Environmental, Inc. 311891A 07/26/2023 Monthly samples 500-5100-501-57010 106.00 FGL Environmental, Inc. 311894A 07/26/2023 Monthly samples 500-5100-501-57010 16.00 FGL Environmental, Inc. 311895A 07/26/2023 Monthly samples 500-5100-501-57010 135.00 FGL Environmental, Inc. 312377A 07/27/2023 Monthly samples 500-5100-501-57010 54.00 FGL Environmental, Inc. 312378D 07/27/2023 Monthly samples 500-5100-501-57010 106.00 Richards, Watson & Gershon A…243363 06/30/2023 Professional Services - Water R…500-5100-501-57012 12,800.73 County of Santa Barbara 790 06/15/2023 Pollutant Load Monitoring 500-5100-501-57016 4,001.79 County of Santa Barbara 834 08/02/2023 Regional Water Efficiency Pro… 500-5100-501-57016 2,561.00 Underground Service Alert of … 23-240407 08/01/2023 State fee for Regulatory Costs 500-5100-501-57028 23.30 Underground Service Alert of … 720230708 08/01/2023 New Ticket Charges 500-5100-501-57028 32.75 Aqua-Metric Sales Company INV0096102 07/26/2023 Annual Support Charge 500-5100-501-57030 3,010.35 Tyler Technologies, Inc 025-431966 08/01/2023 Utility Billing 500-5100-501-57064 20.00 Frontier Communications 1425 07/20/2023 07/20/2023 Acct# 805 686 1425 042023 5 500-5100-501-57064 82.34 ZWorld GIS 2023-0337 08/01/2023 Annual GIS Services and Subsc…500-5100-501-57064 203.54 Frontier Communications 5575 07/13/2023 07/13/2023 Acc# 805-688-5575-062171-5 500-5100-501-57064 9.29 Frontier Communications 5575 08/13/2023 08/13/2023 Acc# 805-688-5575-062171-5 500-5100-501-57064 10.67 Lanspeed 56480 08/01/2023 Monthly Billing - August 500-5100-501-57064 19.41 Lanspeed 56481 08/01/2023 Monthly Billing - August 500-5100-501-57064 465.05 Comcast 5898 07/28/2023 07/28/2023 Acc# 8155 70 005 0125898 500-5100-501-57064 15.14 Brightly Software, Inc. INV-216447 07/06/2023 Asset Essentials Enterprise 7/1…500-5100-501-57064 1,498.22 Nviro 3075 08/11/2023 Misc. SCADA Upgrades 500-5100-501-70851 2,238.88 Nviro 3096 08/15/2023 Misc. SCADA Upgrades 500-5100-501-70851 2,099.55 GSI Water Solutions, Inc. 00662.003-8 08/03/2023 River Wells Project 500-5100-501-70852 1,028.75 William Heringer INV0011377 08/01/2023 Landscape Rebate Program 500-5100-501-70938 2,000.00 Dan Ferguson INV0011379 08/01/2023 Landscape Rebate Program 500-5100-501-70938 2,000.00 Hanly General Engineering Co… 2388 06/29/2023 new Hydrant on Riley rd 803-5100-501-70105 18,900.00 20 Expense Approval Report Payment Dates: 8/1/2023 - 8/31/2023 9/5/2023 10:47:15 AM Page 8 of 12
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Hanly General Engineering Co… 2398 07/27/2023 New Valve and Hydrant repac… 803-5100-501-70105 28,650.00 Department 5100 - Water Total: 142,831.10
Department: 5200 - Sanitary Sewer
Advantage Group, The 160188 07/31/2023 Annual Renewal/Admin Flex F… 501-5200-105-51005 13.04 Advantage Group, The INV0011443 08/22/2023 Retiree Reimbursements 501-5200-105-51005 505.92 Infosend, Inc 244631 07/31/2023 Utility & Billing 501-5200-502-52004 609.40 Jim's Service Center INV0011412 07/31/2023 Fuel - July 501-5200-502-52015 150.08 Municipal Maintenance Equi… 012707 08/21/2023 Parts needed to Vac-Con Truck 501-5200-502-53008 1,336.56 Pacific Gas & Electric Company 7582 08/17/2023 08/17/2023 Acct# 0408007582 5 501-5200-502-55001 199.78 Underground Service Alert of … 23-240407 08/01/2023 State fee for Regulatory Costs 501-5200-502-57028 24.01 Underground Service Alert of … 720230708 08/01/2023 New Ticket Charges 501-5200-502-57028 33.75 Tyler Technologies, Inc 025-431966 08/01/2023 Utility Billing 501-5200-502-57064 20.00 ZWorld GIS 2023-0337 08/01/2023 Annual GIS Services and Subsc…501-5200-502-57064 77.08 Frontier Communications 5575 07/13/2023 07/13/2023 Acc# 805-688-5575-062171-5 501-5200-502-57064 3.52 Frontier Communications 5575 08/13/2023 08/13/2023 Acc# 805-688-5575-062171-5 501-5200-502-57064 4.04 Lanspeed 56480 08/01/2023 Monthly Billing - August 501-5200-502-57064 7.35 Lanspeed 56481 08/01/2023 Monthly Billing - August 501-5200-502-57064 176.12 Comcast 5898 07/28/2023 07/28/2023 Acc# 8155 70 005 0125898 501-5200-502-57064 6.49 Frontier Communications 7459 07/25/2023 07/25/2023 Acct # 805 688 7459 060995 5 501-5200-502-57064 105.25 Brightly Software, Inc. INV-216447 07/06/2023 Asset Essentials Enterprise 7/1…501-5200-502-57064 567.39 Department 5200 - Sanitary Sewer Total: 3,839.78
Department: 5300 - WasteWater
Advantage Group, The 160188 07/31/2023 Annual Renewal/Admin Flex F… 501-5300-105-51005 13.25 Advantage Group, The INV0011443 08/22/2023 Retiree Reimbursements 501-5300-105-51005 506.70 Procare Janitorial Supply, Inc 164484 08/18/2023 Janitorial Supply - WWTP 501-5300-503-52003 239.68 ReadyRefresh by Nestle 23G0018038034 07/26/2023 WWTP Act#0018038034 501-5300-503-52003 122.35 Atco International I0617652 08/14/2023 CCC (A/14) (F) 501-5300-503-52003 364.63 USA Blue Book INV00093179 08/02/2023 Buffer 501-5300-503-52003 146.09 Santa Ynez Valley Hardware INV0011403 08/02/2023 Monthly Billing - July 501-5300-503-52003 72.10 Grainger 9793120172 08/03/2023 Graduated Dipper 501-5300-503-52009 250.74 Jim's Service Center INV0011412 07/31/2023 Fuel - July 501-5300-503-52015 262.52 Cal-Coast Irrigation 2308-675003 08/17/2023 Belt Press 501-5300-503-53003 185.22 Cal-Coast Irrigation 2308-675014 08/17/2023 PVC Pipe 501-5300-503-53003 103.01 Nviro 3022 08/03/2023 Annual Service work with NVi… 501-5300-503-53003 2,281.25 USA Blue Book INV00103248 08/14/2023 Replacement Battery 501-5300-503-53003 30.53 Aerzen USA Corp SEP1-23-003983 07/06/2023 Sales Tax 501-5300-503-53003 331.69 Aerzen USA Corp SEPCM-23-00150 06/06/2023 Sales Tax Credit 501-5300-503-53003 -21.19 O'Reilly Automotive Stores, In… 4372-369426 07/27/2023 Battery 501-5300-503-53008 168.47 Pacific Gas & Electric Company 7582 08/17/2023 08/17/2023 Acct# 0408007582 5 501-5300-503-55001 2,567.05 Pacific Gas & Electric Company 7582 08/17/2023 08/17/2023 Acct# 0408007582 5 501-5300-503-55001 19,283.81 Oilfield Environmental & Com… 2305107 08/14/2023 Annual PO For lab fees 501-5300-503-57010 615.00 Oilfield Environmental & Com… 2305571 08/08/2023 Annual PO For lab fees 501-5300-503-57010 298.00 Oilfield Environmental & Com… 2305764 08/08/2023 Annual PO For lab fees 501-5300-503-57010 346.00 Oilfield Environmental & Com… 2306022 08/21/2023 Annual PO For lab fees 501-5300-503-57010 615.00 Richards, Watson & Gershon A…243361 06/30/2023 Professional Services - Waste… 501-5300-503-57012 267.30 Engel & Gray 37U00009 07/30/2023 Annual PO for Sludge Disposal 501-5300-503-57020 1,452.23 Engel & Gray 38D00009 08/13/2023 Annual PO for Sludge Disposal 501-5300-503-57020 785.23 ZWorld GIS 2023-0337 08/01/2023 Annual GIS Services and Subsc…501-5300-503-57064 167.92 Frontier Communications 2900 07/28/2023 07/28/2023 Acct#805 688 2900 110481 5 501-5300-503-57064 81.90 Frontier Communications 5575 07/13/2023 07/13/2023 Acc# 805-688-5575-062171-5 501-5300-503-57064 7.66 Frontier Communications 5575 08/13/2023 08/13/2023 Acc# 805-688-5575-062171-5 501-5300-503-57064 8.80 Lanspeed 56480 08/01/2023 Monthly Billing - August 501-5300-503-57064 16.02 Lanspeed 56481 08/01/2023 Monthly Billing - August 501-5300-503-57064 383.66 Comcast 5898 07/28/2023 07/28/2023 Acc# 8155 70 005 0125898 501-5300-503-57064 15.14 Frontier Communications 6997 07/19/2023 07/19/2023 Acct # 8-5 688 6997 072877 5 501-5300-503-57064 375.68 Brightly Software, Inc. INV-216447 07/06/2023 Asset Essentials Enterprise 7/1…501-5300-503-57064 1,236.00 Meridian Consultants LLC 4830 07/01/2023 Meridian Grant Writing CEQA… 804-5300-503-70105 5,852.00 Meridian Consultants LLC 4883 07/01/2023 Meridian Grant Writing CEQA… 804-5300-503-70105 2,843.75 Meridian Consultants LLC 4896 07/31/2023 Meridian Grant Writing CEQA… 804-5300-503-70105 885.74 Carollo Engineers, Inc FB38326 07/06/2023 WWTP Upgrades Grant Writing 804-5300-503-70105 8,910.50 21 Expense Approval Report Payment Dates: 8/1/2023 - 8/31/2023 9/5/2023 10:47:15 AM Page 9 of 12
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Carollo Engineers, Inc FB39814 08/08/2023 WWTP Upgrades Grant Writing 804-5300-503-70105 11,542.00 County of Santa Barbara INV0011371 07/01/2023 2023 Filing Fee 804-5300-503-70105 2,764.00 County of Santa Barbara INV0011372 07/01/2023 County Administrative Handli… 804-5300-503-70105 50.00 Department 5300 - WasteWater Total: 66,427.43
Grand Total: 1,115,646.85
22 Expense Approval Report Payment Dates: 8/1/2023 - 8/31/2023 9/5/2023 10:47:15 AM Page 10 of 12
Report Summary
Fund Summary
Fund Payment Amount
100 - GENERAL FUND 761,062.51
205 - SKYTT MESA LLMD 10,693.24
300 - CAPITAL PROJECTS FUND 39,245.04
500 - WATER FUND 95,281.10
501 - WASTEWATER FUND 37,419.22
502 - TRANSIT FUND 40,034.75
700 - SYV - TOURISM BUS IMP DIST 51,513.00
803 - WATER CAPITAL PROJECTS 47,550.00
804 - WWTP CAPITAL PROJECTS 32,847.99
Grand Total: 1,115,646.85
Account Summary
Account Number Account Name Payment Amount
100-1000-100-51012 Education 550.00
100-1000-100-57015 Printing and Publishing 365.40
100-1000-100-57016 Professional Services 488.75
100-1000-100-58001 City Hospitality 312.51
100-1000-110-59001 SYV Fruit&VegetableRes… 15,000.00
100-1000-110-59004 Elverhoj Museum 40,000.00
100-1000-130-56006 Law Enforcement Contra… 207,292.00
100-1000-130-56011 Animal Control 11,955.00
100-1100-105-51005 Retiree Medical/Dental/L… 6,577.74
100-1100-120-43021 Accts Payable Discounts -83.57
100-1100-120-51006 Unemployment Insurance 1,350.00
100-1100-120-51012 Education 546.97
100-1100-120-51030 Housing Allowance 5,000.00
100-1100-120-52003 Supplies 218.07
100-1100-120-54002 Equipment 424.00
100-1100-120-57012 Legal Fees 41,413.74
100-1100-120-57016 Professional Services 1,792.75
100-1100-120-57025 Studies/Sales Tax 150.00
100-1100-120-57052 Temporary Agency Servi… 12,058.73
100-1100-120-60006 EOC Phone 42.75
100-1100-120-71009 Miscellaneous 2,297.40
100-1100-121-57064 IT Expenses 18,886.33
100-1200-200-52003 Supplies 126.27
100-1200-200-57012 Legal Fees 6,125.70
100-1200-201-57063 Code Enforcement 2,551.25
100-1200-210-57016 Professional Services 14,123.73
100-1300-350-53008 Vehicle Repairs & Maint. 2,234.16
100-1300-350-57001 P&R Marketing and Adve… 610.50
100-1300-350-57016 Professional Services 1,575.00
100-1300-360-52005 Recreation Programs 938.00
100-1300-365-52005 Recreation Programs 5,224.36
100-1300-370-52005 Recreation Programs 1,012.00
100-1400-400-43020 TBID - Admin. Reimburs… -1,030.26
100-1400-400-59010 Tourism/Marketing Exp… 45,977.93
100-16002 REIMBURSEABLE A/P PA… 1,953.38
100-1600-300-52015 Vehicle Fuel 1,327.87
100-1600-310-52003 Supplies 51.25
100-1600-310-53003 Repairs and Maintenance 1,225.26
100-1600-310-55001 Utilities 75.67
100-1600-310-57057 Pest Management 259.00
100-1600-320-52003 Supplies 3,517.22
100-1600-320-53003 Repairs and Maintenance 1,229.74
100-1600-320-55001 Utilities 93.28
100-1600-330-52003 Supplies 1,706.88
23 Expense Approval Report Payment Dates: 8/1/2023 - 8/31/2023 9/5/2023 10:47:15 AM Page 11 of 12
Account Summary
Account Number Account Name Payment Amount
100-1600-330-53003 Repairs and Maintenance 182.61
100-1600-330-55001 Utilities 84.83
100-1600-330-55002 Water and Sewer Charges 3,341.04
100-1600-330-57057 Pest Management 500.00
100-1600-340-55001 Utilities 13.41
100-1600-340-57029 Village Planter Maint. 3,500.00
100-1600-400-57005 Custodial-Restrooms 24,352.00
100-1600-600-57016 Professional Services 1,513.00
100-1600-600-57017 Recycling Grant 4,950.35
100-1600-605-51014 Safety Gear 166.66
100-1600-605-52015 Vehicle Fuel 183.99
100-1600-605-53003 Repairs and Maintenance 443.72
100-1600-605-57052 Temporary Agency Servi… 14,280.15
100-1600-610-52003 Supplies 3,997.24
100-1600-610-53003 Repairs and Maintenance 66.96
100-1600-610-55001 Utilities 701.48
100-1600-610-57057 Pest Management 300.00
100-1600-620-52003 Supplies 3,062.73
100-1600-620-53003 Repairs and Maintenance 4,414.05
100-1600-620-55001 Utilities 952.10
100-1600-630-52003 Supplies 3,216.52
100-1600-630-53003 Repairs and Maintenance 114.38
100-1600-630-55001 Utilities 541.46
100-1600-650-53003 Repairs and Maintenance 224.01
100-1600-650-55001 Utilities 103.36
100-1600-670-52003 Supplies 3,226.34
100-1600-670-55001 Utilities 704.77
100-1600-680-52003 Supplies 3,149.72
100-1600-680-55001 Utilities 693.42
100-1600-685-55001 Utilities 129.78
100-1600-690-51014 Safety Gear 78.75
100-1600-690-52003 Supplies 84.45
100-1600-690-52015 Vehicle Fuel 130.47
100-1600-690-53003 Repairs and Maintenance 201,297.79
100-1600-690-53007 Highway Entrance Signs 23.16
100-1600-690-55006 Street Light Power 2,713.17
100-1600-700-51014 Safety Gear 26.25
100-1600-700-53008 Vehicle Repairs & Maint. 36.00
100-1600-710-55001 Utilities 2,609.93
100-1600-710-57051 Electric Vehicle Charging… 2,881.88
100-1600-720-51014 Safety Gear 17.50
100-1600-720-52002 Membership Dues 841.53
100-1600-720-57016 Professional Services - … 901.95
100-1600-720-57022 Street Sweeping 3,433.33
100-1600-720-57028 Underground Alert 56.05
100-1600-720-61007 Storm Water Permit 56.63
100-1600-720-70937 Annual Stormwater Rep… 45.67
100-20019 Due to/from Employees -211.91
100-20036 Due to A/R Customer-Civ… 3,869.50
100-20037 Business Card Payable 5,513.57
205-3500-804-53003 Repairs and Maintenance 2,873.76
205-3500-804-53005 Open Space/Landscape … 7,382.00
205-3500-804-55001 Utilities 437.48
300-1600-600-70105 Projects -GEN FUND 20,948.99
300-2500-803-70105 Projects -MEASURE A 18,296.05
500-5100-105-51005 Retiree Medical/Dental/L… 519.08
500-5100-501-51012 Education 70.00
500-5100-501-52003 Supplies 1,018.30
24 Expense Approval Report Payment Dates: 8/1/2023 - 8/31/2023 9/5/2023 10:47:15 AM Page 12 of 12
Account Summary
Account Number Account Name Payment Amount
500-5100-501-52004 Utility Bill Printing/Suppl… 609.40
500-5100-501-52014 Chlorination 2,896.66
500-5100-501-52015 Vehicle Fuel 1,374.46
500-5100-501-53003 Repairs and Maintenance 31,736.90
500-5100-501-53008 Vehicle Repairs & Maint. 1,362.91
500-5100-501-55005 Power for Pumping 15,337.71
500-5100-501-55010 Purchased Water 4,595.81
500-5100-501-57003 Cloud Seeding Program 201.11
500-5100-501-57010 Lab Fees 1,438.00
500-5100-501-57012 Legal Fees 12,800.73
500-5100-501-57016 Professional Services 6,562.79
500-5100-501-57028 Underground Alert 56.05
500-5100-501-57030 Water Meter Replaceme… 3,010.35
500-5100-501-57064 IT Expenses - Water Fund 2,323.66
500-5100-501-70851 SCADA Upgrades 4,338.43
500-5100-501-70852 River Well Development 1,028.75
500-5100-501-70938 Water Conservation Pro… 4,000.00
501-5200-105-51005 Retiree Medical/Dental/L… 518.96
501-5200-502-52004 Utility Bill Printing/Suppl… 609.40
501-5200-502-52015 Vehicle Fuel 150.08
501-5200-502-53008 Vehicle Repairs & Maint. 1,336.56
501-5200-502-55001 Utilities 199.78
501-5200-502-57028 Underground Alert 57.76
501-5200-502-57064 IT Expenses - Sewer 967.24
501-5300-105-51005 Retiree Medical/Dental/L… 519.95
501-5300-503-52003 Supplies 944.85
501-5300-503-52009 Small Equipment 250.74
501-5300-503-52015 Vehicle Fuel 262.52
501-5300-503-53003 Repairs and Maintenance 2,910.51
501-5300-503-53008 Vehicle Repairs & Maint. 168.47
501-5300-503-55001 Utilities 21,850.86
501-5300-503-57010 Lab Fees 1,874.00
501-5300-503-57012 Legal Fees 267.30
501-5300-503-57020 Sludge Disposal 2,237.46
501-5300-503-57064 IT Expenses - WWTP 2,292.78
502-5000-850-52015 Vehicle Fuel 9,797.27
502-5000-850-56003 Wine Country Express 1,666.66
502-5000-850-57001 Marketing & Advertising 3,649.59
502-5000-850-57011 Lease Payments 2,797.13
502-5000-850-57016 Professional Services 22,124.10
700-1400-400-59016 SYVTBID Payments 50,482.74
700-1400-400-61003 City Admin Fee 1,030.26
803-5100-501-70105 Projects -WATER 47,550.00
804-5300-503-70105 Projects -WASTEWATER 32,847.99
Grand Total: 1,115,646.85
Project Account Summary
Project Account Key Payment Amount
**None** 1,084,880.14
Dist 30,766.71
Grand Total: 1,115,646.85
25 CITY COUNCIL STAFF REPORT
AGENDA ITEM 4.d
Meeting Date: September 11, 2023
SUBJECT: Approve Change Order No. 1 to the Contract with Hanley General Engineering Corp. for South Alisal Road Washout Emergency Repairs to reflect additional work in the amount of $172,520.90, for a total contract not to exceed amount of $563,863.34, and authorize the City Manager to execute on behalf of the City; and Accept as Complete the South Alisal Road Washout Emergency Repairs Project ECP23-01, and authorize the City Manager to execute and record the Notice of Completion on behalf of the City.
PREPARED BY: Rodger A. Olds, P.E. Director of Public Works/City Engineer DISCUSSION:
The State of California experienced a major storm event on January 9, 2023. As a result of the impact to the storm, the County of Santa Barbara declared a state of emergency on January 9th, and the Federal Government approved Santa Barbara County’s inclusion in the Federal Major Disaster Declaration on January 17th.
As a result of the major storm event, flows in Alisal Creek damaged and washed out the slope that supports South Alisal Road. This partial washout compromised the roadway and immediate repair was necessary. At risk was not only the roadway itself that was reconstructed in 2021, but also a highpressure gas line that runs along the edge of the roadway, and a utility pole that supports power and communications. The roadway sits approximately 40-feet above the creek.
In the interest of immediate public safety, the City Manager authorized the contractor to begin work on the roadway. The first step to protect the public and reduce the risk to the roadway was to install a temporary signal system to reduce the roadway down to a single lane, which allowed two-way traffic to travel as far away from the compromised slope as possible.
Staff, as directed by the California Office of Emergency Services (CalOES), reached out to the Army Corps of Engineers to assist with the environmental permitting to allow access to the creek. The Army Corps coordinated with several federal and state permitting agencies and provided an emergency permit to allow creek access on February 7. The Contractor, Hanly General Engineering Corp mobilized into the site to begin the repairs on January 8th under emergency conditions authorized by the City Manager.
On February 13th, Council Awarded the emergency contract to Hanley General Engineering Corp. for the repair of the work in the amount of $390,442.44. Council also approved a contract contingency of $150,000 for the contract.
The general scope of the project included the following:
1. Traffic control on South Alisal Road (Completed/on-going)
2. Grade roadway from Alisal Road down into Alisal Creek
3. Furnish and install large rock slope protection (Rip-Rap)
4. Re-construct slope
An initial not-to-exceed proposal was provided to the City for this work. The price quote was $391,342.44 based on an assumed project scope relying on the observation of the site from afar and the need for the repair. At the time this project was moving forward, the site was impossible to access 26 safety due to creek flows and the instability of the slope. The scope of the project and estimated quantities were assumed and based on rough calculations. Actual field site survey was not available.
Subsequently the necessary labor, equipment, and materials to complete the repairs exceeded the original not-to-exceed price.
Contract Change Order No. 1 (CCO1), attached to this report as Attachment A, addresses the additional work necessary to complete the roadway and creek bank repairs. All project costs are summarized in CCO1. This change order in the amount of 172,520.90 exceeds the Council approved contingency amount of $150,000. Therefore, council approval of CCO1 is necessary.
The project is substantially complete. Approval and subsequent recordation of the Notice of Completion, attached to this report as Attachment AB, will allow the City to close the project and release retained funds to the contractor.
It should be noted that while the emergency repair work is completed, there is required remediation work still remaining that will be completed under a separate contract. As part of the permit from the Army Corps of Engineers, there are requirements to install tree and other native planting in the areas disturbed as well as a two-year maintenance period. Staff is currently working to procure this a contractor to complete this work.
ALTERNATIVES:
City Council could decide to not authorize the approval of Contract Change Order No.1 or the Notice of Completion. The work, including all additional work, has been completed by the contractor. The associated additional costs have been reviewed by staff and have been found to be consistent with the work completed in the field and the mark-ups are reasonable and consistent with industry standard.
This alternative would force the contractor to pursue other methods to collect payment for the work completed and the retained funds held by the City.
FISCAL IMPACT:
The following is a breakdown of the actual costs to deliver the project:
ACTUAL PROJECT COSTS
Item Description Original
Estimate Actual Cost Change
Original Contract Amount $ 390,442.44 $391,342.44 $ 900.00 Additional Work (Contingency) $ 150,000.00 $171,620.90 $21,620.90 Total Project Costs $ 540,442.44 $562,963.34 $22,520.90 The project expenses are eligible to be reimbursed by the Federal Emergency Management Agency (FEMA). Staff has worked with consulting staff to apply for FEMA reimbursement. The initial application has been completed and completion of these project closeout procedures and payment in full to the contractor will allow for the reimbursement process to begin. Based on the nature of the necessary repair FEMA representatives have stated that FEMA typically reimburses 75% of the total approved project cost. A large portion of the remaining costs are then reimbursed by the California Office of Emergency Services (CalOES).
ATTACHMENTS:
A – Contract Change Order No. 1
B – Notice of Completion
27 CITY OF SOLVANG ECP23-01
REV 110105 CONTRACT CHANGE ORDER NO. 1
CHANGE ORDER NO. 1
Project Name: South Alisal Road Washout Emergency Repairs City of Solvang Project No. ECP23-01
Contract Start Date: February 13, 2023
Original Contract Completion Date: N/A
CONTRACTOR:Roy Hanley General Engineering Corp.
3191 Mission Drive
Santa Ynez, CA 93460
This change order adds work scope related to additional work to complete the project including additional labor, materials, and equipment necessary. This Change order also rectifies a $900 discrepancy between the original Bid Price and the Original Contract Amount.
Attachments: CCO1 - Detailed Schedule of Project Pay Items
CHANGE TO CONTRACT PRICE
Original Contract Price: $ 390,442.44
Discrepancy from Original Bid Price & Original Contract Amount: $ 900.00 The Contract Price due to this Change Order will be increased by: $ 171,620.90 The new Contract Price due to this Change Order will be: $ 563,863.34
CHANGE TO CONTRACT TIME
The project was emergency in nature and no Contract time was associated with the project delivery. The work was pursued in a diligent and workman like manner.
All work under the contract was completed on May 5, 2023.
APPROVALS REQUIRED
To be effective, this Change Order must be approved by the City of Solvang.
Recommended by: _________________________________________ Date: _______________ City Engineer
Approved/Ordered by: ______________________________________ Date: _______________ City Manager
Accepted by: ____________________________________________ _ Date: _______________ Bernard J. Hanly, President
Hanley General Engineering Corp.
Attachment A
28 ITEM
NO. DESCRIPTION
Unit of
Measure Unit Price
Bid
Quantity Bid Price
Installed
Quantities Actual Price Delta
1 SET UP AND INSTALLATION OF SIGNAL SYSTEM LS $18,817.44 1 $18,817.44 1 $ 18,817.44 $ -
2 HGEC PERSONELL AND EQUIPMENT ON SITE FOR 3 DAYS
( SETTING K-RAIL AND TAPERS) LS $9,800.00 1 $9,800.00 1 $ 9,800.00 $ -
3 RENTAL AND DELIVERY OF ADITIONAL K-RAIL LS $9,000.00 1 $9,000.00 1 $ 9,000.00 $ -
4 RENTAL OF TYPE 1 AND TYPE 3 BARRICADES LS $2,250.00 1 $2,250.00 1 $ 2,250.00 $ -
5 CREATE ACCESS ROAD LS $9,575.00 1 $9,575.00 1 $ 9,575.00 $ -
6a ROCK - DELIVERED (RIP RAP TYPE) TON $55.00 900 $49,500.00 900 $ 49,500.00 $ -
6b TRUCKING: 2 EACH END DUMPS DAY $3,200.00 10 $32,000.00 10 $ 32,000.00 $ -
7 EQUIPMENT & LABOR LS $180,400.00 1 $180,400.00 1 $ 180,400.00 $ -
8 IMPORTING DIRT LS $50,000.00 1 $50,000.00 1 $ 50,000.00 $ -
9 INSTALLING DIRT LS $30,000.00 1 $30,000.00 1 $ 30,000.00 $ - TOTAL BASE BID $391,342.44 $ 391,342.44 $ -
Item #
CCO1-1 LS 1 $ 16,084.00
CCO1-2 LS 1 $4,955.00
CCO1-3 LS 1 $70,103.11
CCO1-4 LS 1 $31,193.78
CCO1-5 LS 1 $15,091.01
CCO1-6 LS 1 $7,500.00
CCO1-7 LS 1 $26,694.00
$ 171,620.90
Total Contract Items 391,342.44 $
Total Additional Work Items 171,620.90 $
Final Contract Amount 562,963.34 $
LABOR TO INSTALL ADDITIONAL RIP-RAP (ABOVE ORIGINAL ESTIMATE)
EQUIPMENT TO INSTALL FILL DIRT (ABOVE ORIGINAL ESTIMATE)
ADDITIONAL WORK TO PROTECT SLOPE FROM SUBSURFACE WATER
ADDITIONAL WORK ITEM
CITY OF SOLVANG - SOUTH ALISAL ROAD WASHOUT EMERGENCY REPAIRS CCO1 - Detailed Schedule of Project Pay Items
FURNISH RIP-RAP INCLUDES HANDLEING & OFFLOAD (ABOVE ORIGINAL ESTIMATE)
FURNISH AND INSTALL MIRIFI SOIL STABIZATION FABRIC
FURNISH AND DELIVERY OF ADDITIONAL FILL DIRT (ABOVE ORIGINAL ESTIMATE)
LABOR FOR INSTLATION OF FILL DIRT (ABOVE ORIGINAL ESTIMATE) CCO1- Attachment A
29 RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO:
City of Solvang
1644 Oak Street
Solvang, CA 93463
NO FEE PER GOVERNMENT CODE 27383
NOTICE OF COMPLETION
Notice is hereby given that:
1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described.
2. The full name of the owner is City of Solvang.
3. The full address of the owner is 1644 Oak Street, Solvang CA 93463.
4. The nature of the interest or estate of the owner is; in fee.
5. A work of improvement on the property hereinafter described was substantially completed on May 5, 2023 and accepted by the City on September 11, 2023. The project name is South Alisal Road Washout Emergency Repairs. The work completed is described as follows:
The project scope includes the traffic control and necessary emergency repairs in Alisal Creek to restore the structure of South Alisal Road. Including the furnishment and installation of rip-rap, soil stabilization fabric, and backfill and compaction of engineered fill.
6. The name of the contractor for such work of improvement was Hanly General Engineering Corp.
7. The property on which said work of improvement was South Alisal Road in the City of Solvang, County of Santa Barbara, State of California.
Dated: September 11, 2023
________________________________________________
Rodger A. Olds, PE, Public Works Director, City of Solvang ____________________________________________________________________________________
VERIFICATION
I, the undersigned state: I am the Acting City Manager of the declarant of the foregoing Notice of Completion; I have read said Notice of Completion and know the contents thereof is true of my own knowledge. I declare under penalty of perjury that the foregoing is true and correct.
Executed on ______________, at Solvang, California
(Date of Signature)
___________________________________________
Randy Murphy, City Manager, City of Solvang
Accepted by the Solvang City Council on September 11, 2023 (Date Accepted)
Attachment B
City Manager of the declarant of the foregoing Notice of I, the unders Completion; I have read said Notice of Completion and know the contents thereof is true of my own I have read said Notice of Completion and know the contents thereof is tr knowledge.
I declare under penalty of perjury that the foregoing is true and correct. said Notice of Completion and know the contents thereof is true of my ow 30 CITY COUNCIL STAFF REPORT
AGENDA ITEM 4.e
Meeting Date: September 11, 2023
SUBJECT: Discussion and possible action to adopt on second reading Ordinance No. 23- 0369, removing Section 6-2-5, amending Section 7-3-10, and adding Chapter 6 (Camping) to Title 5 (Public Health and Safety) of the Solvang Municipal Code and making a determination of exemption under the California Environmental Quality Act
PREPARED BY: Dave Fleishman, City Attorney
DISCUSSION:
At its August 28 meeting, the City Council introduced an ordinance to modify the City’s camping regulations to conform to current developments in the law.
The attached draft ordinance is returning to Council for second reading and adoption.
ALTERNATIVES:
The Council could decline to adopt the ordinance and give staff alternative direction.
FISCAL IMPACT:
There is no fiscal impact associated with the adoption of the ordinance. Upon adoption, minor codification expenses will be incurred that are within currently budgeted expenses. Additional cost of enforcement will depend on the number of violations observed, which is undetermined at this time.
ATTACHMENTS:
A. Draft Ordinance No. 23-0369
31 O 23-0698 Camping Regulations
ORDINANCE NO. 23-0369
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOLVANG, CALIFORNIA REMOVING SECTION 6-2-5, AMENDING SECTION 7-3-10 AND ADDING A NEW CHAPTER 6 (CAMPING) OF TITLE 5 (PUBLIC HEALTH AND SAFETY) OF THE SOLVANG MUNICIPAL CODE TO ESTABLISH
CAMPING REGULATIONS IN THE CITY AND MAKING A DETERMINATION OF EXEMPTION
UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
WHEREAS, the City Council of the City of Solvang (“City”) desires to amend its camping and vehicle habitation ordinances in according with current law; and WHEREAS, the City finds that camping and storage of personal property in public areas, rightsof-way, and adjacent to essential public utilities can interfere with the intended uses of such spaces and create public health and safety hazards that adversely affect the City’s residents; and WHEREAS, the City has determined that maintaining public areas, rights-of-way and essential public utilities in a clean, sanitary and accessible condition allows the public to use and enjoy public areas and amenities for their intended purposes and ensures such areas remain accessible for shelter and sleeping for those who have no other options for shelter; and WHEREAS, the City desires to adopt a camping ordinance for the purpose of protection of the public health, welfare and safety of its residents, and in accordance with current law.
NOW, THEREFORE, the people of the chartered City of Solvang do ordain as follows:
SECTION 1. Section 6-2-5 “Sleeping in public and private places” is hereby repealed in its entirety.
SECTION 2. Section 7-3-10 “Recreational vehicles.”, Chapter 3 “Stopping, standing and parking”, Title 7 “Motor Vehicles and Traffic” is hereby amended to read as follows:
“7-3-10 Recreational vehicles.
A. Definitions.
CAMPING TRAILER or CAMPER. A vehicular portable unit mounted on wheels and constructed with collapsible partial sidewalls that fold for towing by another vehicle and unfold at the campsite, and designed for human habitation for recreational or emergency occupancy.
MOTOR HOME. A vehicular unit built on or permanently attached to a self-propelled motor vehicle chassis, chassis cab or van, which becomes an integral part of the completed vehicle, and designed for human habitation for recreational or emergency occupancy.
RECREATIONAL VEHICLE. Any motor home, slide-in camper, travel trailer, truck camper or camping trailer, with or without motor power, designed for human habitation for recreational or emergency occupancy.
SLIDE-IN CAMPER. A portable unit consisting of a roof, floor and sides, designed to be loaded onto and unloaded from the bed of a pickup truck, and designed for human habitation for recreational or emergency occupancy.
TEMPORARY RECREATIONAL VEHICLE. Any motor vehicle altered and equipped for sleeping or human habitation.
Attachment A
32 O 23-0698 Camping Regulations
TRAVEL TRAILER. A portable unit, mounted on wheels, of such a size and weight as not to require special highway movement permits when drawn by a motor vehicle, and designed for human habitation for recreational or emergency occupancy.
B. Parking Restrictions. No person shall park a recreational vehicle or temporary recreational vehicle in the municipal center parking lot. The city engineer is authorized to place signs or markings within or about the municipal center parking lot to effectuate the provisions of this subsection.
C. Use of Vehicles for Human Habitation on Public Property. It is unlawful for any person to use any vehicle, recreational vehicle, or temporary recreational vehicle, for human habitation on any public street or alley, city parking lot, city right-of-way, or public property, as follows, unless the City Manager, or their designee, specifically authorizes a public street, alley, city parking lot, city right-of-way or public property to be used for habitation:
1. Between the hours of 9:00 p.m. of one day and 6:00 a.m. the next day; and
2. At any time, within 200 feet of a school that offers instruction on those courses of study required by the California Education Code or that is maintained pursuant to the standards set by the State Board of Education. School for purposes of this section does not include a vocational or professional institution of higher education, including a community or junior college, college, or university. The setback shall be calculated from the school property boundaries; and
3. At any time, within any area zoned Tourist Commercial District (TRC) on the City of Solvang Zoning Map in effect at the time.
D. For purposes of this Section, evidence of human habitation may include observations, considering all the circumstances, that a person is using a vehicle, recreational vehicle, or temporary recreational vehicle for: sleeping, bathing, preparing or cooking meals, possessing or storing items that are not associated with ordinary vehicle use, such as a sleeping bag, bedroll, blanket, sheet, pillow, used bedding, kitchen utensils, cookware, cooking equipment, camping gear, food, water, personal grooming items, or containers of feces or urine. Evidence of human habitation may also include observations, considering all the circumstances, that: a person has obscured some or all of the windows; there is litter, rubbish, or waste in or around the vehicle, recreational vehicle, or temporary recreational vehicle; there is furniture set up in or around the vehicle, recreational vehicle, or temporary recreational vehicle, such as chairs, tables, umbrellas, or portable cooking equipment; or there is evidence of human urination or defecation around the vehicle, recreational vehicle, or temporary recreational vehicle.
SECTION 3. Chapter 6 (Camping) is hereby added to Title 5 (Public Health & Safety) to read as follows:
“Chapter 6. Camping
5-6-1 Purpose.
5-6-2 Definitions.
5-6-4 Camping on City property.
5-6-5 Camping on private property.
5-6-6 Enforcement
5-6-7 Violations
5-6-1 Purpose.
33 O 23-0698 Camping Regulations
Public areas within the City should be accessible and available to residents and the public at large for their intended uses. The unauthorized use of public areas for camping and the storage of personal property interferes with the rights of other members of the public to use public areas for their intended purposes and can create a public health or safety hazard that adversely affects residential and commercial areas. The purpose of this chapter is to maintain public areas in clean, sanitary and accessible condition to prevent the misappropriation of public areas for personal use, and to promote the public health and safety by ensuring that public areas remain readily accessible for their intended uses, while also making public areas available for shelter and sleeping by people who have no other options for shelter.
5-6-2 Definitions.
CAMP or TENT CAMP or CAMPING means to pitch a tent, use, or occupy camp materials or a camp for the purpose of occupancy, habitation, or sheltering for survival, and in such a way as will facilitate sleeping or storage of personal belongings, carrying on cooking activities, taking measures to keep protected from the elements including heat and cold, or any of these activities in combination with one another or in combination with either sleeping or making preparations to sleep. A “Camp” or “Campsite” is a location where people camp or are camping. Camp, tent camp, or camping does not include vehicles, automobiles or recreational vehicles used for shelter and/or sleeping on public property, which is regulated in Section 7-3-10.
CAMP MATERIALS may include, but are not limited to, tents, chairs, tarps or tarpaulins, cots, beds, sleeping bags, flameless stoves, blankets, sleeping or bedding materials, food or food storage items, and/or similar items that are or appear to be used as living and/or sleeping accommodations, or to assist with living and/or sleeping activities.
ESSENTIAL CITY-OWNED OR OPERATED PUBLIC UTILITIES means all City-owned or controlled property, whether in fee title, or as holder of an easement or lease, on which the City operates public utilities or other essential services, including, but not limited to the Solvang Municipal Center, Solvang Wastewater Treatment Plant and water wells operated by the City.
ESTABLISHED CAMPSITE means a location or locations in the public right-of-way or on City property where a camp, camps, and/or camp materials have been set up for twenty-four (24) hours or more.
Established Campsites shall consist of no more than two individuals, two leashed dogs, and one tent.
Established campsite does not include vehicles, automobiles or recreational vehicles used for shelter and/or sleeping on public property, which is regulated in Section 7-3-10.
PUBLIC RIGHTS-OF-WAY means all City-owned or controlled rights-of-way, whether held in fee title or as holder of an easement for right-of-way or public access purposes. Public rights-of-way include but are not limited to any public road, street, sidewalk, or private street or other property that is subject to a public access easement dedicated or granted to the City for vehicular, pedestrian, utilities or other means, and any planter strip or landscaped area located adjacent to or contained within streets that is part of the public right-of-way.
5-6-3 Camping on City property.
A. It is prohibited at all times for any person to use City property, rights-of-way and essential Cityowned public utilities to camp or for camping or for the purpose of occupancy, habitation, or sheltering for survival except as otherwise authorized in this Chapter, provided that the City Manager may, in their discretion, designate certain City properties or portions of properties or rights-of-way as exclusive areas where camping for sheltering and/or sleeping may be allowed 34 O 23-0698 Camping Regulations
on a limited basis, and may set the terms and conditions of any camping use that may be allowed.
B. People who do not have any other permanent residence or domicile and/or are involuntarily homeless are not prohibited from camping on public property or rights-of-way, provided camping occurs in compliance with the following regulations and is consistent with any administrative rules and policies promulgated by the City Manager, or their designee, in accordance with subsection A:
1. Unless otherwise specified, any camping or camp, where allowed, may only occur for 24 hours at a time in any one location. After a camp has been in one place for 24 hours or more, the City may post notice at the location that the camp, and all associated camp materials, must be removed no more than 72 hours later and all personal property remaining will be removed, as described in Section 5-6-7. After 24 hours in one location, the camp and all associated camp materials must be moved at least two blocks or 1200 feet, whichever is greater.
2. In addition to the prohibition on camping on City property in subsection A, camping is not allowed at any time in any of the following places:
i. Any area zoned Tourist Commercial District (TRC) on the City of Solvang Zoning Map in effect at the time.
ii. Property of any essential City-owned or operated public utilities. iii. Any place where camping, a camp, or camp materials create a physical impediment to emergency or non-emergency ingress, egress or access to property, whether private or public, or on public sidewalks or other public rightsof-way, including but not limited to driveways providing access to vehicles, and entrances or exits from buildings and/or other real property. iv. Any vehicle lane, bicycle lane, or roundabout within any public-right-of way. v. On any street or public right-of-way the City has closed to camping due to construction, heavy vehicle use, or other use of the roadway that is incompatible with camping in the right-of-way. The City does not need to close a street to vehicle traffic or close a street to camping under this Section. vi. Any location within 100 feet of Mission Drive.
vii. At any time within those areas as defined in Section 7-3-10.C.
3. Camping, when and where allowed, is subject to all of the following:
i. Individuals, camp materials, camps or personal property may not obstruct sidewalk accessibility or passage, clear vision, fire hydrants, City or other public utility infrastructure, or otherwise interfere with the use of the right-of-way for vehicular, pedestrian, bicycle, or other passage.
ii. A camp or camping must be limited to a spatial footprint no greater than 144 square feet. The intent of this section is to allow a person to sleep protected from 35 O 23-0698 Camping Regulations
the elements and maintain the essentials for living, while still allowing others to use public spaces as designed and intended.
iii. To prevent larger camping sites from forming and the impacts that can result, no more than two camps may be set up per street block. If there are any camps set up on a particular street block, no other camp may be within 300 feet of any of those camps, including but not limited to across the street or on another street block. In any park owned or operated by the City, camps may not be within 300 feet of any other camp.
iv. Individuals may not accumulate, discard, or leave behind garbage, debris, unsanitary or hazardous materials, or other items of no apparent utility in the public rights-of-way, on City property, or on any adjacent public or private property.
v. Open flames, recreational fires, burning of garbage, bonfires, or other fires, combustible fuel-based flames, or heating deemed unsafe by the City or the County Sheriff are prohibited. Flameless cooking stoves and other flameless devices for keeping warm are permitted.
vi. Dumping of gray water (i.e. wastewater from baths, sinks, and the like) or black water (i.e. sewage) into any facilities or places not intended for gray water or black water disposal is prohibited. This includes, but is not limited to City streets, public rights-of-way, public waterways and storm drains, which are not intended for disposal of gray water or black water.
vii. Unauthorized connections or taps to electrical or other utilities, or violations of Building, Fire or other relevant codes or standards, are prohibited. viii. Obstruction or attachment of camp materials or personal property to fire hydrants, utility poles, or other utility or public infrastructure, fences, trees, vegetation, vehicles, or buildings is prohibited.
ix. Items used for shelter must be readily portable, such as tents. Individuals may not build or erect structures that are not readily portable, such as structures constructed out of plywood, wood materials, pallets, or other similar materials. x. Storage of personal property such as vehicle tires, bicycles, or associated components (except as needed for an individual’s personal use), gasoline, generators, lumber, household furniture, propane tanks, combustible material or gases, or other items or materials, is prohibited, other than what is related to camping, sleeping, or keeping warm and dry.
xi. Digging, excavation, terracing of soil, alteration of ground, water or infrastructure, or damage to vegetation or trees is prohibited.
xii. All animals must be leashed or crated at all times. Dogs must be licensed with the County of Santa Barbara.
4. Enforcement of this subsection may be suspended when an individual does not have access to shelter, when an individual is engaged in case management or behavioral health services, or when necessary or appropriate to respond to an individual’s disability, 36 O 23-0698 Camping Regulations
as may be further set forth in an administrative policy implementing this Chapter adopted by the City Manager, or their designee.
5-6-4 Camping on private property.
It is unlawful for any person to camp between the hours of one-half (1/2) hour after sunset of one day and six (6:00) a.m. of the next day, whether inside or outside of a vehicle, in or on any private property, including, but not limited to vacant lots, parking areas, residential and commercial properties, unless the person camping in or on such private property:
A. Is the owner thereof, or the lessee of such property or the houseguest of such owner or lessee or has the permission of the owner of such property, his or her agent or the person in lawful possession of such property; and,
B. The person(s) camping have access to sanitary facilities approved by the health officer of the county, including, but not limited to toilet, hand washing and trash disposal facilities at all times people are authorized to be present for camping.
5-6-5 Enforcement.
A. The City Manager, or their designee, is specifically authorized to modify or suspend enforcement of any section or element of this Chapter in the event of a declared emergency, pursuant to administrative rules or policies, weather conditions (including but not limited to extreme heat or cold), or for any other reason within the City Manager's authority, regardless of whether an emergency has been declared.
B. The City Manager, or their designee, may adopt administrative rules or policies governing or guiding enforcement of this Chapter, including, but not limited to ensuring consistent and appropriate enforcement for various circumstances.
5-6-6 Violations.
A. Any violation of this Chapter may be prosecuted as a misdemeanor, pursuant to Chapter 3, of Title 1 of this Code. At the City’s discretion, it may issue Administrative Citations as permitted by Chapter 5A of Title 6 of this Code. Citations will be issued only when other means of achieving compliance have been unsuccessful or are not practicable for the particular situation.
B. Before a citation is issued, the enforcement officer will contact the person and provide a reasonable opportunity to cure or remedy the alleged violation. In the case of an emergency, such as possible site contamination by hazardous materials, or where there is danger to human life or safety or illegal activities where removal can be immediate or accomplished more quickly, depending on the severity of the situation, the City, or its designated contractors, may immediately remove and/or clean-up the camp(s), camp materials or other personal property that are creating or contributing to the violation(s) and the emergency. Any camp, camp materials, or personal property removed or cleaned-up by the City, or its designated contractors, shall be subject to the requirements of storage of personal property and notice of storage provisions in subsection E, below.
C. If, after a reasonable time to cure or remedy the violation given in accordance with Subsection B, above, camps, camp materials or personal property remain in violation of any of the standards in this Chapter, the City, or its designated contractors, may remove and/or clean-up 37 O 23-0698 Camping Regulations
the camp(s), camp materials, or other personal property that are creating or contributing to the violation(s) pursuant to the following procedures:
1. An enforcement officer shall post notice at the location, at least 72 hours in advance, notifying the owner of the campsite and all camping materials and/or personal property that the City shall remove and/or clean-up the campsite and all remaining personal property.
2. A campsite may be removed for violation of this Chapter without a 72-hour notice when there is probable cause for the enforcement official to believe that illegal activity, other than camping, is occurring on the campsite or in the immediate vicinity of the campsite, or the property that comprises the campsite is being used or is intended to be used to commit or facilitate the commission of otherwise illegal activity; or in the event of an exceptional emergency, such as possible site contamination by hazardous materials, or where there is danger to human life or safety. If the danger to human life or safety can be eliminated by moving the established campsite to a safe location, the campsite shall be moved rather than removed.
3. Once the 72-hour notice has been posted, the City may act on the notice and remove the campsite beginning 72 hours after posting for up to ten (10) days following the posting.
4. After a camp has been removed subject to a 72-hour notice or under circumstances when no advance notice is required, the camp and all associated camp facilities must be moved at least two blocks or 1200 feet, whichever is greater, and the City may order that no camp be set up in that same location or a 300-foot radius for up to 30 days. The City will post signs informing the public that camping is temporarily prohibited at the location.
5. When removing personal property, the City will make all reasonable efforts to determine if the property belongs to an individual and has any apparent utility and shall store and make property available as described in subsection E, below. The City will make all reasonable efforts to identify which established campsite property was removed from, to aid in returning the property to its owner.
6. Following removal of personal property from City property or public right-of-way, the City shall post a notice at or as near as possible to the location the property was collected and on the City’s website, stating where the personal property is being stored, and listing the phone number and hours a person claiming ownership can collect or make arrangements to collect their personal property.
D. Personal property or camp materials may be removed from public rights-of-way, City property, or a camp or campsite if in violation of the provisions of this Chapter.
E. Personal property removed from public rights-of-way or City property and unclaimed at the time of removal will be stored by the City for a minimum of ninety (90) days, or the duration required by law at the time of removal. The City may dispose of any personal property that remains unclaimed after ninety (90) days, or such duration as required or allowed by law.
1. Items that are perishable, that have no apparent use, are not identifiable as belonging to an individual, or that are in an unsanitary condition due to saturation or contamination from bodily fluids, whether human or animal, or other contamination, will be considered 38 O 23-0698 Camping Regulations
garbage, discarded, and will not be stored. Property discarded, dumped, or otherwise abandoned in the public rights-of-way or on City property may be immediately discarded.
2. Weapons, drug paraphernalia, or other contraband, and items that appear to be either stolen or evidence of a crime, shall be given to law enforcement officials.
SECTION 4. This Ordinance has been reviewed for compliance with the California Environmental Quality Act (CEQA), the CEQA Guidelines (Title 14, Division 6, Chapter 3 of the California Code of Regulations), and the City’s environmental procedures. The City has determined that this Ordinance is exempt from CEQA pursuant to CEQA Guidelines Section 15060(c)(2), 15060(c)(3), and 15061(b)(3) because the City Council hereby finds with certainty that there is no possibility the passage of this Ordinance will result in a direct or reasonably foreseeable indirect physical change in the environment nor have a significant effect on the environment.
SECTION 5. If any section, subsection, sentence, clause or phrase of this ordinance is held to be invalid or unconstitutional by a decision of a court of competent jurisdiction or preempted by State or Federal legislation, such decision or legislation shall not affect the validity of the remaining provisions of this ordinance.
SECTION 6. This ordinance shall become effective 30 days after its adoption.
SECTION 7. Solvang is a Charter City and has adopted its own rules for summarizing and posting ordinances once they are adopted. A summary of this ordinance will be prepared by the City Clerk. The summary will be posted in three locations after adoption as directed in the Solvang Municipal Code. A true and correct copy of the full ordinance together with a record of the vote of each council member shall be kept by the City Clerk.
PASSED, APPROVED, AND ADOPTED on this 11th day of September 2023. __________________________________
Mark Infanti, Mayor
APPROVED AS TO FORM: ATTEST:
__________________________________ __________________________________ Dave Fleishman, City Attorney Annamarie Porter, City Clerk 39 O 23-0698 Camping Regulations
STATE OF CALIFORNIA )
COUNTY OF SANTA BARBARA )ss
CITY OF SOLVANG )
I, Annamarie Porter, City Clerk of the City of Solvang, California do hereby certify that the foregoing Ordinance No. 23-0369 was duly introduced at a regular meeting of the City Council held on the 28th day of August, 2023, and was duly adopted at a regular meeting of said City Council held on the 11th day of September 2023, and thereafter signed and approved by the Mayor and attested by the City Clerk, and that said Ordinance was adopted by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Annamarie Porter, City Clerk
40 CITY COUNCIL STAFF REPORT
AGENDA ITEM 6.a
Meeting Date: September 11, 2023
SUBJECT: Approve Amendment 3 to the Agreement with Carollo Engineers Inc. for an expanded scope of Services for Completion of a Time Schedule Compliance Plan for Regional Water Quality Control Board to Support USDA Grant Application for the WWTP Water quality project for the additional of $106,270 for a total contract amount not to exceed $308,760, for the existing term to April 1, 2024, and authorize the Mayor to execute on behalf of the City
PREPARED BY: Randy Murphy, City Manager
DISCUSSION:
Council tabled this item at the last meeting in order to hear from the consultant. Staff has requested the consultant to be available at this meeting in order to address Council’s concerns.
At the March 28, 2022 meeting Council approved Carollo Engineers (Carollo) to be contracted as the consultant to assist the City with seeking possible grant opportunities for the Solvang Wastewater Treatment Plant (WWTP) upgrades. At the November 28, 2022, meeting Council approved Amendment 1 to the service agreement with Carollo for Grant Writing Services in order to compile, complete and submit a Preliminary Engineering Report (PER) for submittal with the USDA grant application. Carollo and City Staff have remained in continued communication with USDA regarding the requirements of the application. USDA then notified Carollo and Staff that an updated 500-year floodplain study would need to be completed to confirm if the WWTP was in a compromising location for completion of the upgrades project. At the May 22, 2023 meeting, Council approved Amendment 2 in order to complete that analysis.
As this process matured, the Regional Water Quality Control Board (RWQCB) notified the City with new proposed effluent limits for the WWTP that could drastically effect treatment technology selection and process operations, compliance upgrades needed at the WWTP, and the overall scope and cost of updated at the plant. To determine the best way to meet or modify the proposed limits, the RWQCB requested the City prepare a Time Schedule Compliance Plan (TSCP). Due to the limited time allowed to prepare the plan, Carollo has assisted the City in developing the plan, meeting with the RWQCB, and submitting a draft plan to the RWQCB. Carollo will continue to assist the City in additional meetings and finalizing the TSCP. Preparation of the TSCP, meetings with the City and RWQCB in relation to the TSCP and related project management tasks are all additional work that are not in the previously contracted scope of work.
The attached amendment number 3 outlines the additional work necessary to continue and complete the TSCP and finish the USDA grant application. The costs for providing these services by Carollo is estimated to be $106,270 for a new not-to-exceed amount of $308,760.
ALTERNATIVES:
The City Council could not approve the amendment, delaying the completion of the submittal of a complete PER for the USDA grant application.
FISCAL IMPACT:
The fiscal impact would be an increase of $106,270 to the WWTP Capital Expense Budget.
ATTACHMENTS:
A. Carollo Engineers Inc. Amendment 3 & Scope of Services 41 AMENDMENT NO. 3
to the Agreement with
CAROLLO ENGINEERS INC.
THIS 3RD AMENDMENT is made and entered into this 28th day of August, 2023 between the CITY OF SOLVANG, a municipal corporation and Charter City (City) and CAROLLO ENGINEERS INC. a California Corporation (Contractor). In consideration of the mutual covenants and conditions set forth in the original Professional Services Agreement dated, April 15, 2022, the First Amendment dated November 28, 2022, the Second Amendment dated May 22, 2023, and this Third Amendment for the amount not to exceed $106,270 for Time Schedule Compliance Plan for Regional Water Quality Control Board to Support USDA Grant Application for the WWTP Water Quality Project for a total contract amount not to exceed $308,760 for the existing term to April 1, 2024.
The scope of services and fees are described in the attached Exhibit 1.
All remaining portions of the original Professional Services Agreement shall remain in full force and effect.
CITY OF SOLVANG CAROLLO ENGINEERING INC.
Mark Infanti, City Mayor Jeff Weishaar, Vice-President
APPROVED AS TO FORM:
Dave Fleishman, City Attorney
ATTEST:
Annamarie Porter, City Clerk
42 5355 Mira Sorrento Place, Suite 270
San Diego, California 92121
P 858-505-1020
carollo.com
Project No / Solvang Amendment 3_TSCP.docx
August 9, 2023
Mr. Randy Murphy
City Manager
City of Solvang
1644 Oak Street
Solvang, CA 93463
Subject: Amendment 3 Proposal for Time Schedule Compliance Plan for Regional Water Quality Control Board.
Dear Mr. Murphy,
Carollo Engineers, Inc. (Carollo) has been assisting the City of Solvang (City) in investigating grant and loan opportunities to support the needed upgrades for the wastewater treatment plant (WWTP). Recently, the Regional Water Quality Control Board (RWQCB) recently approached the City with new proposed effluent limits for the WWTP that could drastically effect treatment technology selection and process operations, compliance upgrades needed at the WWTP, and the overall scope and cost of updated at the plant. To determine the best way to meet or modify the proposed limits, the RWQCB requested the City prepare a Time Schedule Compliance Plan (TSCP). Due to the limited time allowed to prepare the plan, Carollo has assisted the City in developing the plan, meeting with the RWQCB, and submitting a draft plan to the RWQCB. Carollo will continue to assist the City in additional meetings and finalizing the TSCP. Preparation of the TSCP, meetings with the City and RWQCB in relation to the TSCP and related project management tasks are all additional work that are not in the contracted scope of work.
Schedule
The TSCP draft has been issued to the RWQCB. Ongoing work will include meeting with the City and RWQCB to address draft report comments, adjust the work plan, and prepare and submit a final report.
Fee
Our proposed fee to complete this work is $106,270. The fee is detailed in Exhibit A, included with this letter.
We appreciate the City’s consideration in approving this proposal and look forward to successfully completing the work to support the City’s grant efforts.
Sincerely,
CAROLLO ENGINEERS, INC.
Jeff Weishaar, P.E.
Exhibit 1
43 Mr. Randy Murphy
City Manager
August 9, 2023
Vice President
JW:jw
Enclosures: Kasraie Consulting Proposal
cc: File
44 Total Cost
Task Description Professional
Rate $300 $268 $246 $181 $135
Time Schedule Compliance Plan 80.0 60.0 32.0 240.0 18.0 430.0 $93,822 $6,020 99,842.0 Meetings 32.0 20.0 12.0 40.0 0.0 104.0 $25,152 $1,456 $26,608 Draft Report 24.0 16.0 8.0 140.0 10.0 198.0 $40,146 $2,772 $42,918 Final Report 24.0 24.0 12.0 60.0 8.0 128.0 $28,524 $1,792 $30,316 Project Management 4.0 12.0 0.0 0.0 12.0 28.0 $6,036 $392 $6,428 Project Total Hours 84 72 32 240 30 458
Project Subtotals $25,200 $19,296 $7,872 $43,440 $4,050 $99,858 $6,412 $106,270 Lead Project
Professional
Project
Professional
Document
Processing
Total
Hours
EXHIBIT A
WWTP Grant Writing Amendment 3 Request
City of Solvang
August 9, 2023
Other Direct Costs (ODC)
Carollo
Cost
Carollo
ODC
Senior
Professional
45 CITY COUNCIL STAFF REPORT
AGENDA ITEM 6.b
Meeting Date: September 11, 2023
SUBJECT: Discussion and possible action to:
I. Approve two additional Maintenance Worker II positions to perform park related duties for the Parks and Recreation Department.
II. Adopt Resolution No. 23-1233 approving the budget adjustment for two new maintenance positions.
III. Approve amended Organizational Chart to reflect these and prior approved amendments.
PREPARED BY: Wendy Berry, Director of Administrative Services DISCUSSION:
Prior to 2020, the Public Works Department consisted of Maintenance and Water and Sewer Divisions.
The Maintenance Division was comprised of a Maintenance Supervisor and four Maintenance Workers.
The Parks and Recreation Department consisted of two and one-half Park Maintenance Workers. Since the Covid purge, when approximately 12 employees were laid off, staffing has been inadequate and service to the residents and tourists has suffered. Currently, the Maintenance Workers are assisting with the park duties. The Parks and Recreation Department needs two Parks Maintenance Workers to perform park maintenance and related duties. If two more maintenance workers are approved, then both the Maintenance division of Public Works and the Park and Recreation Departments would have adequate staff to better fulfill the needs of the Solvang residents and tourists. Funding the two Maintenance positions will eliminate the need for a Parks Lead position, which will offset some of the expense for the two new positions. If the two positions are approved, the Maintenance Workers will be able to focus on the maintenance duties and not parks, reducing the burden on staff and eliminating some overtime. The budget of $296,509.00 for salary and benefits is for two Maintenance II Step 5 positions which allows for flexibility and growth within the positions and department.
The organizational chart is amended to reflect the new positions, and previously approved HR Specialist, Accounting Assistant and Parks and Recreation Director.
ALTERNATIVES:
City Council may decide to not approve the two positions.
FISCAL IMPACT:
The fiscal impact on the General Fund will be $296,509.00 and a budget adjustment is required.
ATTACHMENTS:
A. Resolution 23-1233 Budget Adjustment Maintenance Worker II Positions B. Maintenance Worker II Job Description
C. Organization Chart
46 R 23-1233 Budget Adjustment Maintenance Worker II Positions RESOLUTION NO. 23-1233
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOLVANG CALIFORNIA
APPROVING A BUDGET ADJUSTMENT RELATING TO THE ADDITION OF TWO
MAINTENANCE WORKER II POSITIONS
WHEREAS, the City Council is aware of the staffing shortage in the Maintenance Division and Parks and Recreation Department; and
WHEREAS, prior to 2020, the Public Works Department consisted of Maintenance, Water and Sewer Divisions; and
WHEREAS, prior to 2020, the Maintenance Division was comprised of a Maintenance Supervisor and four Maintenance Workers, and the Park and Recreation Department consisted of two and one-half Park Maintenance Workers; and
WHEREAS, if two more maintenance workers are approved, then both the Maintenance Division and Park and Recreation Departments should have adequate staff to better fulfill the needs of Solvang residents and tourists; and
WHEREAS, the budget adjustment to the General Fund will be $296,509.00.
WHEREAS, the budget adjustment is for salary and benefits for two Maintenance Worker II positions at Step 5, which would allow for flexibility and growth within the positions and departments; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SOLVANG DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The City Council appropriates the expenditure for the two new Maintenance Worker II positions.
SECTION 2. This resolution shall be effective upon adoption.
SECTION 3. The City Clerk shall certify to the passage and adoption of this resolution and shall cause a certified copy to be filed in the book of original resolutions.
PASSED, APPROVED, AND ADOPTED on this 11th day of September 2023. ______________________________
Mark Infanti, Mayor
APPROVED AS TO FORM: ATTEST:
______________________________ ______________________________ Dave Fleishman, City Attorney Annamarie Porter, City Clerk Attachment A
R 23-1233 Budget Adjustment Maintenance Worker II Positions
STATE OF CALIFORNIA
COUNTY OF SANTA BARBARA )ss
CITY OF SOLVANG )
I, Annamarie Porter, City Clerk of the City of Solvang, California do hereby certify that Resolution No. 23-1233 was passed and adopted by the City Council of the City of Solvang at a regular meeting of said City Council held on the 11th day of September 2023, and thereafter signed and approved by the Mayor and attested by the City Clerk, and that said resolution was adopted by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Annamarie Porter, City Clerk
City Council Approval: 05/10/10 Meet & Confer Approval: 04/12/2010
CITY OF SOLVANG
JOB DESCRIPTION
MAINTENANCE WORKER II
DEFINITION
Under the direct superv1s1on of the Maintenance Supervisor, performs highly skilled maintenance, repair and construction work in the completion of various Public Works activities including operations, maintenance and repair associated with the Public Works Department. This is considered a Journeyman level position. Responsibilities include performing skilled, semi-skilled, and unskilled maintenance work related to streets, street trees, buildings, storm drains, rights-of-way, special events, and other public facility maintenance. Under the direction of Maintenance Supervisor, performs general maintenance, repair, and construction work in support of various public works projects, including the operation of heavy automotive and/or specialized equipment.
SUPERVISION RECEIVED AND EXERCISED
• Receives general direction from the Maintenance Supervisor • May exercise direct supervision over participants of the Sheriff's Work Alternative Program or Community Service Program.
LICENSE REQUIRED
Possession of an appropriate valid California driver's license.
EXAMPLES OF DUTIES
Duties may include, but are not limited to the following:
• Provides crew leadership in performing skilled and unskilled maintenance work related to streets, buildings, street trees, storm drains, special events and other public facilities, such as:
• Landscape maintenance including the maintenance of irrigation systems, trees, flowers, and shrubs within the City rights-of-way. Work includes positive interactions with the public. • Building and facilities maintenance and repairs including cleaning, sanitizing and repairing restrooms and other facilities; empty and clean trash receptacles at various locations, floor maintenance, painting, and other building and facility repair, construction, and maintenance. • Streets, roads, parking lots, and alley maintenance and repairs including street trees, sidewalks, crosswalks, and median strips. Work includes street signs, pavement markings, tree trimming and other cultivation.
• Work assignments include operation and maintenance of vehicles and equipment such as loader/backhoes, dump trucks, mowers, paint spray equipment, and other hand and power tools and equipment.
• Order supplies for Public Restrooms and maintenance supplies. • Schedule meetings with vendors and salesmen in order to purchase all necessary supplies, equipment and service.
• Coordinate and supervise Court Worker (S.W.A.P.) Program with the Santa Barbara County Sheriff's Department
• Participate in planning and implementation of special events. • Assist other City staff with community events/programs as necessary. • Performs Joint Powers Insurance Authority Risk Prevention Safety Inspections • When necessary, work with community members on specific public improvement programs and projects.
• Performs other related duties as assigned.
This is not an individualized job description. It defines the general character and scope of responsibilities.
It is not intended to describe and does not necessarily list every duty for a position. 49 City Council Approval: 05/10/10 Meet & Confer Approval: 04/12/2010
ESSENTIAL FUNCTIONS
• Meets the physical requirements necessary to safely and effectively perform required duties. • Knowledge of basic operation and maintenance of light and heavy equipment. • Knowledge of the use, function, operating characteristics, maintenance requirements, and basic repair of a variety of maintenance and construction equipment used in public works maintenance, repair and construction projects.
• Knowledge of methods, materials, and practices utilized in public works maintenance and construction projects.
• Make daily field decisions.
• Safe work procedures necessary to protect the employee, fellow workers and the public. • Properly operate a variety of light and heavy equipment as assigned. • Understand and follow oral and written instructions.
• Meet the physical requirements necessary to safely and effectively perform required duties. • Establish and maintain effective work relationships with those contacted in the performance of required duties.
• Work independently in the absence of supervision.
• Keep records.
• Work with all supervisors and perform duties as assigned. • Ability to calculate and submit purchase requests.
• Establish schedules and methods for providing maintenance services; identify resource needs; review needs with appropriate staff; allocate resources accordingly. • Prepare daily reports detailing daily production and work activities performed; track materials used in activities and equipment needed to perform duties.
• Authorize purchases for operational materials; ensure equipment is purchased in compliance within established guidelines.
• Respond to customer complaints and requests for maintenance related services; discuss service requests with the public in the field and resolve problems.
PHYSICAL DEMANDS
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
PHYSICAL REQUIREMENTS
Strength: Heavy - exert force of 50-100 pounds occasionally, 25-50 pounds frequently, or 10-20 pounds constantly to lift, carry, push pull or move object; Frequent standing, walking, bending, stooping, crouching, handling, gripping, grasping; Occasional to frequent reaching at, above and below shoulder level, extending neck upward, downward and side to side, pushing, pulling; Occasional sitting, climbing stairs, ladders, scaffolding, twisting at the waist, crawling, kneeling.
Vision: Visual acuity which could be corrected sufficiently to perform the essential functions of the position; average depth perception needed.
Hearing: Effectively hear/comprehend oral instructions and communication and equipment noise.
ENVIRONMENTAL CONDITIONS
Frequently to constantly works outdoors; rarely to occasionally work indoors; Frequently works around machinery; Occasionally to frequently drives motorized equipment/vehicles; is exposed to slippery or uneven walking surfaces; Occasionally exposed to electrical energy, chemicals, excessive noises, dust fumes, gases, odors, solvents, grease or oil; On rare occasion, uses a computer; Works both alone and with others depending on job assignment; Work in streets, buildings, water distribution, wastewater collection system, and wastewater treatment plant environments; some exposure to water, chemicals, hazardous materials, and noise; heavy lifting/moving, standing, climbing; May work at heights, in confined spaces, and in inclement weather conditions. 50 City Council Approval: 05/10/10 Meet & Confer Approval: 04/12/2010
EDUCATION AND EXPERIENCE
High School diploma or equivalent required; ability to read, write and communicate at a level sufficient to carry out assigned duties; Minimum of four-years’ experience in the general field of Public Works Maintenance, including the operation of light or heavy equipment.
This is to acknowledge that I have received a copy of this job description and understand its contents.
Employee Signature Date
Print Name
51 City of Solvang - FY 2023-2024 Organizational Chart
RESIDENTS OF CITY OF SOLVANG
CITY COUNCIL
CITY ATTORNEY CITY MANAGER
ADMINISTRATION
CITY CLERK
MANAGEMENT
ANALYST/ASSISTANT
TO THE CITY
MANAGER
ACCOUNTING
SUPERVISOR
OFFICE
ASSISTANT
RECREATION
COORDINATOR ENGINEER TECH
PLANNING MANAGER
PUBLIC WORKS UTILITIES
MAINTENANCE
SUPERVISOR
LEAD
MAINTENANCE
WORKER
MAINTENANCE
WORKER I
MAINTENANCE
WORKER II
MAINTENANCE
WORKER II
MAINTENANCE
WORKER I/II
ACCOUNTING
ASSISTANT
UTILITY BILLING
CLERK
UTILITIES DIRECTOR
HUMAN RESOURCE
SPECIALIST
PUBLIC WORKS
DIRECTOR
ASSISTANT
PLANNER
WATER
SUPERVISOR
WASTEWATER
SUPERVISOR
LEAD WATER
OPERATOR
LEAD WW
OPERATOR
WATER
OPERATOR II
WATER
OPERATOR I
WW OPERATOR III
WW OPERATOR II
WW OPERATOR I
COLLECTION
SYSTEM
OPERATOR
INFORMATION
TECHNOLOGY
(Contract)
BUILDING
(Contract)
SB COUNTY LAW
MARKETING
(Contract)
VISITOR CENTER
RECREATION
CLERK
Organization Chart Key:
- Elected by Residents of Solvang
- Appointed by City Council
- Contracts managed by City Staff
- City Department
- Department Heads
Managerial Positions
Supervisory Positions
CODE
ENFORCEMENT
PTE (2)
JANITORIAL
(Contract)
STORMWATER
(Contract)
ADMINISTRATIVE
SERVICES DIRECTOR
MARKETING
MANAGER
WATER
OPERATOR I
PARKS & RECREATION
DIR.
PARKS
MAINTENANCE
WORKER I/II
PARKS
MAINTENANCE
WORKER I/II
REC SPECIAL
EVENTS
(Contract)
52