Agenda — Solvang City Council, October 9, 2023

Agenda 2023-10-09 CC
AGENDA

SOLVANG CITY COUNCIL
MONDAY, OCTOBER 9, 2023
6:30 PM REGULAR MEETING
1644 Oak Street, Solvang, Ca 93463
Virtual & in Council Chamber
City Council:

Mark Infanti, Mayor
Elizabeth Orona District 4
David Brown District 3
Robert Clarke at-large
Claudia Orona at-large
PARTICIPATING IN THE MEETING -City Council meetings will be in person and conducted by video/teleconferencing through Zoom. Meeting will also be broadcast live on Channel 23 and streamed on the City’s website, Vimeo, and YouTube.
• To join by Zoom, visit https://zoom.us/j/3066529195. If you wish to speak, please use the “raised hand” symbol.
• To join by phone, call (888) 788-0099 and enter Meeting ID: 306 652 9195#. The phone line will be open starting at 6 p.m.
6:30 PM REGULAR MEETING

CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE
PROCLAMATIONS, COMMENDATIONS AND CEREMONIAL ITEMS:

PRESENTATIONS:
a. Parks and Recreation Department presentation
AGENDA AND SUPPORTING MATERIALS – Available for viewing 8:00a.m.-5:00p.m. at City Hall, 1644 Oak Street, Solvang, and on the City’s website https://www.cityofsolvang.com/agendacenter. Additional writings that are distributed to a majority of the City Council after the posting of the agenda will be made available at City Hall and on the City’s website.

AGENDA POSTING NOTIFICATION - Subscribe to receive email or text message notifications when agendas are posted online through “Notify Me” at: https://www.cityofsolvang.com/List.aspx PUBLIC COMMENT - The public is encouraged to address the City Council in-person, virtually, or in-writing on agenda and non-agenda items. If provided in writing, comments must be submitted to the City Clerk at [email protected] by 5:00 p.m. on the Friday before the meeting to be considered. Your comment will be recorded and distributed appropriately. Comments on agenda items will be heard at the time each item is considered, including non-agenda items. In-person speakers will be invited to make public comments first.

Virtual speakers will follow.

AMERICANS WITH DISABILITIES ACT - If, as a participant of this meeting, you need special assistance the City will attempt to accommodate you in every reasonable manner. Please contact the City Clerk at either (805) 688-5575 x206 or [email protected]. 72- hours’ notice is requested 1 Agenda 2023-10-09 CC

1. PUBLIC COMMUNICATIONS – NON- AGENDA AND CONSENT ITEMS This section is intended to provide members of the public with the opportunity to address the Council on items not on the Agenda and on Consent. This section is limited to 30 minutes. Each speaker will be afforded three minutes and may speak only once. State law does not allow the Council to discuss or take action on issues not on the agenda, except to briefly respond or to ask Staff to follow up on such items.

2. CITY MANAGER REPORT AND ADVANCE CALENDAR
Informational Report

3. COUNCIL COMMENTS AND REQUESTS
Comments and requests from City Council Members. No action will be taken at this meeting.

4. CONSENT ITEMS
Consent is designed for routine; administrative city matters and is approved by roll call vote with one motion.

These items are discussed only on request of council members. Members of the public were afforded an opportunity to speak on Consent items during the Public Communications portion of this agenda. a. Approve Order of Agenda as Presented
b. Approve City Council Minutes: September 25, 2023 ………………………………………………….24 c. Approve September 2023 Accounts Payable…………………………………………………………..30 d. Receive and file SBC Sheriff Citation Summary and July 2023 Patrol Activity Report…………….41 e. For second reading Adopt by title only Ordinance No. 23-0370 Removing Chapter 5 (Tourism and Advisory Committee) of Title 2 (Boards and Commissions) of the Solvang Municipal Code to Dissolve the Tourism Advisory Committee and Making a Determination of Exemption under the California Environmental Quality Act……………………………………………………………….45 f. Approve Amendment 1 to the Agreement with Cannon Corporation for on-call engineering staff services for an additional amount not to exceed $90,000, for a total contract amount not-to exceed $132,000 and to extend the term to June 30, 2024, and authorize the Mayor to execute on behalf of the
City…………………………………………………………………………………………..………….…49

5. PUBLIC HEARINGS: None

6. DISCUSSION ITEMS
a. Discussion and possible action to Adopt by second reading by title only Ordinance No. 23-0369 removing Section 6-2-5, amending Section 7-3-10, and adding Chapter 6 (Camping) to Title 5 (Public Health and Safety) of the Solvang Municipal Code and making a determination of exemption under the California Environmental Quality Act………………………………………..73

7. AB1234 REPORT OUT AND COUNCIL CLOSING COMMENTS

8. ADJOURNMENT

AFFIDAVIT OF POSTING
I, Annamarie Porter, City Clerk for the City of Solvang, California, DO HEREBY CERTIFY under penalty of perjury under the laws of the State of California, that the foregoing revised notice was posted at the City of Solvang City Hall bulletin board at 1644 Oak Street, Solvang, CA and on the City of Solvang website not less than 72 hours prior to the meeting, per Government Code 54954.2.

Dated this 5
th day of October 2023
2 3
Our Team
Jenny McClurg Parks and Recreation Director
Candice Libera Recreation Coordinator
Fred Lageman Recreation Special Events/Contractor
Vacant/TBA Recreation Clerk
Vacant/TBA Parks Maintenance (2 employees)
4 Mission Statement
Our mission is to create and maintain a parks and
recreation system which provides important
environmental, social, personal and economic
benefits central to the city's residents.

Our goal is to provide fun, safe, exciting and
entertaining opportunities for everyone through our
beautiful parks and popular recreation
programs. We look forward to doing fun stuff with
you!
5 City of Solvang Parks
6 Open Spaces/Facilities Landscape
Alisal Commons Kronborg Creekside
Xeriscape Vets Hall City Hall/Annex
7 Park Projects
HCA Pickleball Courts
Prop 68 Funds/CIP
HCA Recruitment Park
Host and Repairs at the
home
Signage at Sunny Fields
8 Park Reservation Areas
Hans Christian Andersen Park
9 Park Reservation Areas
Sunny Fields Park
10 Park Amenities and Programs
11 Veterans Memorial Hall Reservations
Large Hall Legion Wing Kitchen
12 Recreation
13 Recreation Philosophy
An opportunity to build friendships, to participate in the community, to be of active mind and body, to learn and experience a variety of healthy activities, and more are all a part of recreation. Recreational activities range from sports (leagues, clinics and more) to travel (LA to Monterey) to classes (music, arts, dance) to cultural awareness (symphonies and plays, museums and educational tours). All ages are invited to experience and grow through recreation. In today’s fast-paced society, parks and recreation provide a safe and healthy outlet for people to play, to express themselves and to enjoy a part of life. It provides us with the opportunity to laugh, to smile, to grow, to live.

We are here to serve the citizens of Solvang and the Santa Ynez Valley. As recreational professionals we are experienced leaders and facilitators who are visible in the community and work toward having the trust of our participants. Our recreation programs provide positive, productive, quality, healthy activities for people of all ages during their leisure time. The Recreation Department gives back to the community by providing recreational services and by collaborating with other youth serving and community-based organizations. These on-going efforts aim to prevent duplications and gaps in services. On a day-to-day philosophy, the recreation staff creates programs that specifically address the changing recreational needs of our community.
14 Youth Programs
15 Adult Programs and Sports Leagues
16 Recreation
Special Events
17 Haunted House
18 City of Solvang
Special Events
19 Highway Banners and Streetlight
Banners
• Collect applications
• Collect/process payment
• Schedule with
Maintenance Staff for
installation and removal
Maintain Highway
Banner/Streetlight Program
20 Julefest
21 Thank you
We look forward to doing fun stuff with you!
22 Meeting Date Agenda Item Agenda Dept
23-Oct Measure U Oversight Committee Appointment Discussion Administration MNS Amendment FEMA Asst Alisal Discussion Public Works
Marketing Services Update Presentation City Manager
City Position on Covid Shut downs & Masks Discussion City Manager Outdoor Dining Policy Direction Discussion Planning
13-Nov Approve 2024 City Council Meeting Schedule Discussion City Clerk Marketing Services Contracts Direction Discussion City Manager AB 1600 Report Discussion Public Works
City Council 2024 Meeting Calendar Consent City Clerk
27-Nov Marketing Services Update Presentation City Manager Special Event Policy Adoption Discussion Parks & Rec
Stormwater Management Program Annual Report Discussion Public Works 11-Dec Auditor RFP Consent Administration
Mayor pro tem appointment Discussion City Clerk
Fire Chief Annual Report Presentation City Manager
Future Meetings
TOT Ballot Measure Discussion Finance
Parking Restrictions Policy Direction Discussion Planning Sign Ordinance Review Discussion Planning
Administration / HR Policies update Discussion Administration Active Transportation Plan Discussion Public Works
Solvang Sidewalk Repair Project Award Consent Public Works Modify City Code Title 9, Chapter 3, 9-3D-3 Water
Conservation
Public Hearing Utilities
Residences as a primary use in the TRC Zone Discussion Planning RFQ Interim Financing WWTP Administration Discussion Administration Meeting Date Agenda Item Agenda Action
Agenda Item Agenda Action
January Comprehensive Annual Financial Report Discussion Administration January Brown Act Training City Attorney
January Budget to Actual Discussion Administration
January Fee Schedule Review Discussion Administration
February Measure A 5-Year Local Program of Projects Public Hearing Public Works February Mid-Year Budget Adjustments Administration
February (even
years)
Council Budget Goal Setting Public Workshop City Manager March Housing Element and LEAP Grant Annual Report Public Hearing Planning March SB1 RMRA project List Public Hearing Public Works March Investment Policy Annual Review Discussion Administration March Solvang Skytt Mesa LLMD Annual Assessment Public Hearing Public Works March FTA 5311 Grant Agreement Consent Approve
March TDA Grant Funding Consent Approve
May Preliminary Budget Discussion Administration
May Grant Funding Applications review Discussion Administration Oct/Jan/April/July Quarterly Financial Reports Discussion Administration June Two-Year Financial Plan Development or Supplemental Budget adoption
Discussion Administration
June Capital Improvement Program Discussion Public Works June/July Amend Appropriation Limit Public Hearing Adopt November Stormwater Management Program Annual Report Consent Public Works December AB 1600 Report Discussion Approve
December Appointment of Mayor pro tem Discussion City Clerk December Council selection of representatives to Committees and Agencies
Discussion City Clerk
December (even
years)
Appointment to Boards, Commissions, Committees Discussion City Clerk Council Requested Agenda Items
Annual Reports

CITY COUNCIL ADVANCE CALENDAR
23 M 2023-09-25 CC 1
Special Closed Session – 5:30 p.m.

Regular Meeting – 6:30 p.m.
5:30 PM SPECIAL CLOSED SESSION

CALL TO ORDER
Mayor Infanti called the meeting to order at 5:30 p.m. in the City Hall Council Chamber, 1644 Oak Street, Solvang, California.

ROLL CALL

PLEDGE OF ALLEGIANCE
Councilmember Brown led in the Pledge of Allegiance.

1. PUBLIC COMMUNICATIONS – CLOSED SESSION
Mayor Infanti opened Public Communications, and there being no public comments Mayor Infanti closed Public Communications.

2. RECESS TO CLOSED SESSION – 5:31 p.m.
a. CONFERENCE WITH LEGAL COUNSEL—Potential Litigation – pursuant to Government Code Section 54956.9(d)(4)
Two Potential Cases
6:30 PM REGULAR MEETING

CALL TO ORDER
Mayor Infanti called the meeting to order at 6:30 p.m. in the City Hall Council Chamber, 1644 Oak Street, Solvang, California.

ROLL CALL

Present: Mayor Mark Infanti, Mayor pro tem Elizabeth Orona, Councilmembers David Brown, Robert Clarke, Claudia Orona
Staff: City Manager Randy Murphy, City Attorney David Fleishman, City Clerk Annamarie Porter, Public Works Director Rodger Olds, Administrative Services Director Wendy Berry, Parks and Recreation Director Jenny McClurg

MINUTES

SOLVANG CITY COUNCIL
Monday
September 25, 2023
24 M 2023-09-25 CC 2

PLEDGE OF ALLEGIANCE
Mr. Ball led in the Pledge of Allegiance.

PROCLAMATIONS, COMMENDATIONS AND CEREMONIAL ITEMS - None

PRESENTATIONS
a. Presentation to Receive and File Marketing Services Update City Manager Murphy introduced the item and deferred to consultant Sorgenfrei, TJA, for the Marketing Services update including highlights of the new website.

Consultant Rick Turton, Webmaster, TJA, via Zoom, presented web statistics regarding the new website; addressed the launch date and development of a dashboard and spoke about the number of pages in the website.

Discussion followed regarding having as many businesses listed as possible, gathering images from various sources, the possibility of directing staff to include information in license renewal notices regarding sending images of their business, logos or website information to the City to include in the City’s website, promoting businesses outside of the City and the need to develop a policy in that regard.

Councilmember Clarke suggested holding a meeting outside the City Council to discuss the minutia involved in formatting and information to include in the website.

Consultant Claudia Torkelson, TJA, discussed social media efforts and metrics.

Consultant Sorgenfrei discussed the goals and objectives and details of a Fall Advertising Campaign.

Consultant Anna Ferguson-Sparks, Stiletto Marketing narrated a brief presentation with August social media report highlights.

Mayor pro tem Elizabeth Orona suggested the City Manager take the time to get the website right before it is launched.

1. PUBLIC COMMUNICATIONS – NON- AGENDA AND CONSENT ITEMS Mayor Infanti invited public comments on non-agenda and consent items.

Jim Stewart, spoke about shops experiencing increased shoplifting, and the camping ordinance.

Brenda Ball developed a print dining guide which she has provided free of charge.

There were no other public comments.

2. CITY MANAGER REPORT AND ADVANCE CALENDAR
City Manager Murphy reported attending the League of California Cities conference.

3. COUNCIL COMMENTS AND REQUESTS
Councilmember Brown referenced a schedule of power-washing dates and frequencies and requested that staff distribute copies of it.

4. CONSENT ITEMS
25 M 2023-09-25 CC 3
a. Approve Order of Agenda as Presented
b. Approve City Council Minutes: September 11, 2023
c. Approve August Monthly Investment Update
d. Approve Amendment 4 to the agreement with Rafael Ruiz for modified scope of janitorial services for the additional amount not to exceed, $90,000, for a new contract total amount not to exceed $1,381,746, and to extend the term to December 31, 2023; and authorize the Mayor to execute on behalf of the City
e. Approve Change Order No. 1 to the Contract with Specialty Construction Inc. for FY 2022-23 Fredensborg Canyon Waterline Replacement Project No. PW 171 to reflect additional work in the amount of $44,526.88, for a total contract not to exceed amount of $806,934.88, and authorize the Mayor to execute on behalf of the City; and Accept as Complete the FY 2022-23 Fredensborg Canyon Waterline Replacement Project No.

PW 171 and authorize the City Manager to execute and record the Notice of Completion on behalf of the City
Mayor pro tem Elizabeth Orona noted it seems there is an increased frequency in contractors requesting and using contingencies added to their contracts.

Public Works Director Olds addressed management of public works contracts; reported there was a major overrun of the asphalt for this project and spoke about including cost controls within the contracts.

Councilmember Clarke suggested tracking contractors to determine how many have gone over budget.

Mayor pro tem Elizabeth Orona recommended capping contingency values as a percentage of the bid amount.

City Attorney Fleishman spoke about the lowest, responsible bidder as a part of due process.

Discussion followed regarding extension of the Rafael Ruiz contract, issuing the RFP this week, the possibility of installing an “industrial/commercial parking lot” and adding custodial staff.

Motion by Mayor pro tem Elizabeth Orona, to approve Consent Items, seconded by Councilmember Claudia Orona and carried 5-0.

5. PUBLIC HEARINGS – None

6. DISCUSSION ITEMS
a. Discussion and possible action to approve a one-time purchase of a John Deere 210p Skip Loader in the amount of $130,988.98
Administrative Services Director Berry presented details of the report.

Discussion followed regarding the salvage value of the old skip loader.

Waste Water supervisor Nathan Giacinto spoke about the used equipment and responded to questions regarding the maintenance coverage, warranty period, and the SYCSD portion.

Discussion followed regarding exploring used tractor options. 26 M 2023-09-25 CC 4
There were no public comments on this item.

Motion by Councilmember Clarke, to approve a one-time purchase of a John Deere 210p Skip Loader in the amount of $130,988.98, seconded by Councilmember Claudia Orona and carried 4-1, with Mayor pro tem Elizabeth Orona, opposed.

b. Discussion and possible direction to provide Policy Direction on Changes regarding Special Event Municipal Code and Special Event Guide
Parks and Recreation Director McClurg presented details of the report.

Discussion followed regarding special events on private property versus public property, the definition of special events, First Amendment events, having a common process for all events, including for-profit and non-profit events, streamlining the burden on staff, including a denial and appeals process, impacts of street closures to the commercial districts, limiting frequency of special events, including shuttle services, differentiating between events that close streets and those that do not, establishing a cancellation and a deposit policy, implementing a fee schedule to cover City costs and next steps.

Discussion continued regarding the need to revise special event forms, updating the guidebook, making the code and fee schedule consistent and encouraging applicants to have a mitigation plan for impacts to the community.

Mayor Infanti invited public comments on this item.

Tracy Beard, Solvang Chamber of Commerce, commented on ensuring that everyone is treated fairly.

City Manager Murphy commented on this being a Code Enforcement issue.

Dennis Beebe suggested that City Council give special consideration to Veterans organizations.

Parks and Recreation Director McClurg reported that Veterans are not charged any fees.

There were no other public comments on this item.
c. Discussion and possible actions adopting Resolution 23-1234 opening a Five Star MM Account
Administrative Services Director Berry presented details of the report.

Jerry Leg, Sr. V.P., Five Star Bank, spoke about the organization; noted that a stress test is not done on any bank under $50 billion, Five Star Bank has over $3.2 billion in assets; explained bank stress tests and addressed access to the money by the City. He also stated that the bank did not employ ESG.

Mayor Infanti invited public comments.

Frank Smithson spoke about ensuring the City maintains its account with Montecito Bank and Trust.

There were no other public comments on this item.

Motion by Mayor pro tem Elizabeth Orona to adopt Resolution 23-1234 opening a Five Star MM Account, seconded by Councilmember Brown and carried 5-0. d. Discussion and possible action to Introduce for first reading by title only Ordinance No. 23-0370 removing Chapter 5 (Tourism and Advisory Committee) of Title 2 (Boards and Commissions) of the Solvang Municipal Code to Dissolve the Tourism Advisory 27 M 2023-09-25 CC 5
Committee and Making a Determination of Exemption under the California Environmental Quality Act
City Attorney Fleishman presented details of the draft ordinance and discussed the CEQA determination.

There were no public comments on this item.

Mayor pro tem Elizabeth Orona spoke about the need to hire someone who will be responsible for a detailed review and assessment of the City’s Marketing functions.

Motion by Councilmember Clarke, to Introduce for first reading by title only Ordinance No. 23-0370 removing Chapter 5 (Tourism and Advisory Committee) of Title 2 (Boards and Commissions) of the Solvang Municipal Code to Dissolve the Tourism Advisory Committee and Making a Determination of Exemption under the California Environmental Quality Act, seconded by Councilmember Brown and carried 5-0.
e. Discussion and possible action to Adopt Resolution No. 23-1235 adopting a Records Retention Schedule and authorizing destruction of certain City records and rescinding Resolutions 00-564 and 08-810
City Clerk Porter presented details of the report and the proposed Records Retention Schedule.

Discussion followed regarding meeting government code and legal requirements for retaining and destroying records.

Consultant Diane Gladwell, Gladwell Governmental, spoke about identifying records and who is responsible for retaining them; noted there were several safety nets built into the system to ensure historical records are not destroyed, and addressed setting up clear roles and responsibilities.

Discussion followed regarding keeping contract notes two years beyond the contract expiration and developing a retention strategy for content management.

There were no public comments on this item.

Motion by Mayor pro tem Elizabeth Orona, to adopt by title, Resolution No. 23-1235 adopting a Records Retention Schedule and authorizing destruction of certain City records and rescinding Resolutions 00-564 and 08-810, seconded by Councilmember Clarke and carried 5-0.

f. Discussion and possible action to approve an Agreement with County of Santa Barbara Sheriff’s Office for Law Enforcement Services, in the amount not to exceed $2,856,941 for FY 2023-2024, for a total contract amount not to exceed $12,545,748 for the term FY 2023/2024 – FY 2026/2027, and authorize the Mayor to execute on behalf of the City City Attorney Fleishman presented details of the report; discussed costs to the City; noted there is a cost uncertainty in the contract and addressed the recommendations.

Discussion followed regarding the length of time negotiations have been taking place, other cities under similar contracts, the City’s ability to ask for additional services at additional costs, concerns about escalating costs without any increase in the level of services and the lack of transparency, the Sheriff’s Department unwillingness to provide GPS data and challenges with negotiating with a sole source.

City Manager Murphy addressed the time staff has been negotiating on this contract and increased costs over time.

Mayor Infanti invited public comments.
28 M 2023-09-25 CC 6
Frank Smithson asked about other cities serviced by the Sheriff’s Department versus those with their own Police Force.

Tracy Beard, Chamber of Commerce, reported paying the Sheriff’s Department for services, and they left for other duties.

There were no other public comments on this item.

City Attorney Fleishman addressed the concept of mutual aid among cities and other agencies.

Discussion followed regarding the inability to determine whether the City is receiving the services it is paying for and keeping this and other major projects/contracts in mind when considering spending taxpayer money.

Motion by Councilmember Brown, to approve an Agreement with County of Santa Barbara Sheriff’s Office for Law Enforcement Services, in the amount not to exceed $2,856,941 for FY 2023-2024, for a total contract amount not to exceed $12,545,748 for the term FY 2023-2024 – FY 2026-2027 and authorize the Mayor to execute on behalf of the City, seconded by Mayor Infanti and carried 5-0.

7. AB1234 REPORT OUT AND COUNCIL CLOSING COMMENTS
Councilmember Claudia Orona reported attending the annual meeting for the 3CE; spoke favorably about the organization and about converting to green energy. Additionally, she spoke against calling out City employees, publicly.

Mayor pro tem Elizabeth Orona reported attending the Library Advisory Committee meeting and the California Encampment Resolution kick-off meeting.

Councilmember Brown expressed his appreciation for being included in the Danish Days float.

8. ADJOURNMENT
The meeting was adjourned at 9:10 p.m.

Respectfully submitted:

Annamarie Porter, City Clerk
29 10/3/2023 1:14:50 PM Page 1 of 11
Expense Approval Report
City of Solvang By Segment (Select Below)
Payment Dates 9/1/2023 - 9/30/2023
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Petty Cash INV0011506 09/12/2023 Change for Teen Dance 100-10007 500.00 The Guardian Team LLC 1097 09/12/2023 Security Service 100-16002 483.00 Karla Santos INV0011375 07/26/2023 Recreation Refund 100-20036 756.00 Elvia Santos INV0011481 08/27/2023 Recreation Refund 100-20036 712.00 Laura Matthews INV0011483 09/05/2023 Recreation Refund 100-20036 200.00 Norma Jimenez INV0011484 09/05/2023 Recreation Refund 100-20036 1,100.00 Rosaura Guerrero INV0011491 09/06/2023 Recreation Refund 100-20036 100.00 Lorenzo Montano INV0011527 09/07/2023 Recreation Refund 100-20036 100.00 Aracely Angel INV0011539 09/14/2023 Recreation Refund 100-20036 797.00 Platinum Plus for Business dba…3831 09/10/2023 09/10/2023 Billing August 11, 2023 - Sept… 100-20037 13,740.94 18,488.94
Department: 1000 - Council
Santa Barbara Local Agency Fo…INV0011490 07/21/2023 LAFCO 2023-24 Net Operating…100-1000-100-56009 3,491.00 General Code, LLC GC0011646 08/30/2023 Recodification of the Solvang… 100-1000-100-57014 273.00 Column Software PBC 8BC38120-0063 08/31/2023 Summary Ordinance 23-0368 100-1000-100-57015 74.80 Maria Shafer 2023-019 SOLV 07/01/2023 Maria Shafer FY 2023-24 100-1000-100-57016 255.50 Maria Shafer 2023-021 SOLV 07/01/2023 Maria Shafer FY 2023-24 100-1000-100-57016 85.00 Maria Shafer 2023-034 SOLV 09/04/2023 Maria Shafer FY 2023-24 100-1000-100-57016 255.00 Islay Events 1205 09/05/2023 Islay Events FY 2023-24 100-1000-100-63002 2,805.00 SYV Senior Advisory Council/S… INV0011540 07/11/2023 Senior Center Grant 100-1000-110-59013 70,000.00 Santa Barbara Co Sheriff Dept 1904 09/06/2023 Law Enforcement Services for …100-1000-130-56006 207,292.00 Department 1000 - Council Total: 284,531.30
Department: 1100 - Administration
Advantage Group, The 161417 08/31/2023 Annual Renewal/Admin Flex F… 100-1100-105-51005 166.55 Advantage Group, The INV0011547 09/25/2023 Retiree Reimbursements 100-1100-105-51005 5,584.74 Nielsen Building Material 116938 08/26/2023 Push Broom 100-1100-120-43021 -1.00 Nielsen Building Material 118466 09/06/2023 Strap Vehicle Recovery 100-1100-120-43021 -1.34 Nielsen Building Material 119616 09/12/2023 DF Stakes 100-1100-120-43021 -1.16 Cole Phillips INV0011541 09/20/2023 Reimbursement for Fingerprin…100-1100-120-51009 60.00 Cole Phillips INV0011541 09/20/2023 Reimbursement for Fingerprin…100-1100-120-51010 31.00 Jason Banta INV0011467 08/28/2023 CalPers Training Expense 100-1100-120-51012 386.45 Staples Advantage 3546822598 09/02/2023 Office Supplies 100-1100-120-52003 233.02 Staples Advantage 3547212473 09/09/2023 Custom Stamp 100-1100-120-52003 26.18 Staples Advantage 3547688809 09/16/2023 Office Supplies 100-1100-120-52003 97.94 Exclusive Alarm Services 012510 09/01/2023 Monitoring Security System - C…100-1100-120-54002 186.00 Exclusive Alarm Services 012511 09/01/2023 Monitoring Security System - … 100-1100-120-54002 162.00 Exclusive Alarm Services 012512 09/01/2023 Monitoring Security System - … 100-1100-120-54002 150.00 Exclusive Alarm Services 012513 09/01/2023 Monitoring Security System 100-1100-120-54002 150.00 Exclusive Alarm Services 012514 09/01/2023 Monitoring Security System -… 100-1100-120-54002 150.00 Exclusive Alarm Services 012556 09/20/2023 New Employee Information U… 100-1100-120-54002 965.00 Quadient Leasing USA, Inc. N10098205 09/04/2023 Lease Payments 100-1100-120-57011 161.83 Richards, Watson & Gershon A…243718 08/24/2023 Professional Services - Admini… 100-1100-120-57012 16,025.86 Richards, Watson & Gershon A…243721 08/24/2023 Professional Services - Person… 100-1100-120-57012 2,308.50 Richards, Watson & Gershon A…243724 08/24/2023 Professional Services - ADV. S… 100-1100-120-57012 1,678.70 Vital Records Control 3668110SBP1 07/31/2023 Destroy Contents 65Gal Bin 100-1100-120-57016 95.00 Vital Records Control 3742564SBP1 08/31/2023 1 Total Bin Size 2 Rotations/LBS 100-1100-120-57016 97.55 Central Courier LLC 53891 09/05/2023 Courier Services 100-1100-120-57016 677.75 Robert Half International, Inc. 62449827 08/22/2023 P.Wynne week ending 8/18/2… 100-1100-120-57052 1,391.13 Robert Half International, Inc. 62449978 08/22/2023 A. Hagar week ending 8/18 100-1100-120-57052 1,680.00 Robert Half International, Inc. 62480836 08/29/2023 P. Wynne week ending 8/25 100-1100-120-57052 1,426.80 Robert Half International, Inc. 62481146 08/29/2023 A. Hagar week ending 8/25 100-1100-120-57052 1,680.00 Robert Half International, Inc. 62513565 09/06/2023 A. Hagar week ending 9/1 100-1100-120-57052 1,680.00 Robert Half International, Inc. 62541655 09/12/2023 A. Hagar week ending 9/8 100-1100-120-57052 1,344.00 Satcom Global FZE AS09230219 09/01/2023 Iridium SIM Card 100-1100-120-60006 42.75 Agenda Item: 4.c
30 Expense Approval Report Payment Dates: 9/1/2023 - 9/30/2023 10/3/2023 1:14:50 PM Page 2 of 11
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Comcast 0775 08/15/2023 08/15/2023 Acct#939750775 100-1100-121-57064 384.54 ECS Imaging, Inc. 18136 08/31/2023 ECS Turnkey Install 100-1100-121-57064 2,354.10 ZWorld GIS 2023-0349 09/01/2023 Annual GIS Services and Subsc…100-1100-121-57064 1,634.79 Frontier Communications 5575 09/13/2023 09/13/2023 Acc# 805-688-5575-062171-5 100-1100-121-57064 74.61 Lanspeed 56587 09/01/2023 Monthly Billing - September 100-1100-121-57064 3,731.84 Lanspeed 56588 09/01/2023 Monthly Barracuda 100-1100-121-57064 155.80 Comcast 5898 08/28/2023 08/28/2023 Acct# 8155 70 005 0125898 100-1100-121-57064 84.87 PlanetBids, Inc. 823067 09/13/2023 Bidding/Procurment Software …100-1100-121-57064 3,991.25 Verizon Wireless Services, LLC 9942411187 08/19/2023 Wireless Billing - 7/20/23-8/1… 100-1100-121-57064 707.64 RingCentral, Inc. CD_000657687 09/15/2023 DigitalLine Unlimited Standard 100-1100-121-57064 1,082.15 Department 1100 - Administration Total: 52,836.84
Department: 1200 - Planning & Building
Staples Advantage 3546822595 09/02/2023 Office Supplies 100-1200-200-52003 40.75 Mintier Harnish, LP SolvangGPU-27 08/31/2023 General Pln Update Contract 100-1200-200-57007 21,100.20 Mintier Harnish, LP SolvangGPU-28-rev 08/31/2023 General Pln Update Contract 100-1200-200-57007 23,267.00 Quadient Leasing USA, Inc. N10098205 09/04/2023 Lease Payments 100-1200-200-57011 52.31 Richards, Watson & Gershon A…243719 08/24/2023 Professional Services - Comm… 100-1200-200-57012 5,646.30 Urban Planning Concepts, Inc. 11292 09/07/2023 Urban Planning FY 2023-24 100-1200-200-57016 14,692.50 PleinAire Design Group 2023.336 08/01/2023 Landscape Architecture throu… 100-1200-200-57016 131.25 Eddie Hsueh 42 09/11/2023 Eddie Hseuh Code Enforceme… 100-1200-201-57063 3,071.25 Hankering Corporation, The 87914 09/14/2023 Business Cards 100-1200-210-52003 93.95 Quadient Leasing USA, Inc. N10098205 09/04/2023 Lease Payments 100-1200-210-57011 22.07 Department 1200 - Planning & Building Total: 68,117.58
Department: 1300 - Parks and Recreation
Staples Advantage 3546822600 09/02/2023 Copy Paper 100-1300-350-52003 78.28 Jim's Service Center INV0011505 09/07/2023 Fuel - August 100-1300-350-52015 124.61 Shana DeLeon INV0011482 09/01/2023 Shana Deleon FY 23-24 100-1300-350-57001 594.00 Quadient Leasing USA, Inc. N10098205 09/04/2023 Lease Payments 100-1300-350-57011 53.13 Hankering Corporation, The 87648 08/17/2023 Business Card 100-1300-350-57015 72.37 Valley Fresh Market, LLC 02-530583 08/13/2023 Ice Cream 100-1300-365-52005 41.50 Valley Fresh Market, LLC 03-855747 08/02/2023 Pineapple Juice 100-1300-365-52005 35.78 Arturo Navarro Jr. INV0011480 09/05/2023 Softball Umpire 100-1300-365-52005 560.00 John H. Salter INV0011485 09/05/2023 Scheduling 100-1300-365-52005 198.00 Wayne Brown INV0011487 09/05/2023 Softball Umpire 100-1300-365-52005 490.00 Christophe Millner INV0011537 09/11/2023 Kung Fu Instruction 100-1300-365-52005 727.50 Gina K Sigman INV0011464 08/24/2023 Adult Dance Class 100-1300-370-52005 157.50 Christophe Millner INV0011538 09/11/2023 Kung Fu Instruction 100-1300-370-52005 146.25 Santa Ynez Valley Hardware 257356 08/16/2023 Picture Hanging Strip 100-1300-375-52005 35.09 Santa Ynez Valley Hardware 257479 08/22/2023 ATHL FLD STPPNT 100-1300-375-52005 71.71 Santa Ynez Valley Hardware K56965 08/01/2023 Potting Soil 100-1300-375-52005 27.11 Department 1300 - Parks and Recreation Total: 3,412.83
Department: 1400 - Tourism
Visit the Santa Ynez Valley INV0011528 09/13/2023 SYTBID - July 100-1400-400-43020 -1,128.96 Cheryl Shallanberger 01-2023 08/30/2023 Julefest 2023 100-1400-400-59010 6,000.00 Tom Jones & Associates, Inc. 0823s 08/31/2023 Tom Jones & Associates, Inc. 100-1400-400-59010 17,485.00 Solvang Hygge Huset LLC 1015 09/01/2023 Visitors Center 100-1400-400-59010 9,488.48 Islett Agency Inc. 1749 09/01/2023 Islett Agency through Decemb…100-1400-400-59010 3,800.00 Tempest Interactive Media LLC 252372 07/01/2023 Web Hosting - February 100-1400-400-59010 100.00 Tempest Interactive Media LLC 252501 07/01/2023 Web Hosting - March 100-1400-400-59010 100.00 Tempest Interactive Media LLC 252614 07/01/2023 Web Hosting - April 100-1400-400-59010 100.00 Tempest Interactive Media LLC 252702 07/01/2023 Web Hosting - May 100-1400-400-59010 100.00 Tempest Interactive Media LLC 252785 07/01/2023 Web Hosting - June 100-1400-400-59010 100.00 Tempest Interactive Media LLC 253151 09/01/2023 Web Hosting - September 100-1400-400-59010 100.00 Frontier Communications 4056 09/11/2023 09/11/2023 Acct# 805 686 4056 091119 5 100-1400-400-59010 151.24 Solvang Danish Days Foundati… INV0011529 09/14/2023 Grant from the City of Solvang 100-1400-400-59015 41,754.68 Visit the Santa Ynez Valley INV0011528 09/13/2023 SYTBID - July 700-1400-400-59016 55,319.04 Visit the Santa Ynez Valley INV0011528 09/13/2023 SYTBID - July 700-1400-400-61003 1,128.96 Department 1400 - Tourism Total: 134,598.44
31 Expense Approval Report Payment Dates: 9/1/2023 - 9/30/2023 10/3/2023 1:14:50 PM Page 3 of 11
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Department: 1600 - Public Works/Engineering
Jim's Service Center INV0011505 09/07/2023 Fuel - August 100-1600-300-52015 333.26 Jim's Service Center INV0011505 09/07/2023 Fuel - August 100-1600-300-52015 48.92 Jim's Service Center INV0011505 09/07/2023 Fuel - August 100-1600-300-52015 461.98 Jim's Service Center INV0011505 09/07/2023 Fuel - August 100-1600-300-52015 169.00 Jim's Service Center INV0011505 09/07/2023 Fuel - August 100-1600-300-52015 176.84 Jim's Service Center INV0011505 09/07/2023 Fuel - August 100-1600-300-52015 237.55 Quadient Leasing USA, Inc. N10098205 09/04/2023 Lease Payments 100-1600-300-57011 69.47 Valley Fresh Market, LLC 03-875313 08/24/2023 Water 100-1600-310-52003 45.95 Procare Janitorial Supply, Inc 164902 09/01/2023 WaveBrake 100-1600-310-52003 187.03 Santa Ynez Valley Hardware 257047 08/03/2023 Ace Impact Glove 100-1600-310-52003 26.09 Aramark Uniform Service 5020381553 09/13/2023 Mats & Towels (Vets Hall,City … 100-1600-310-52003 51.25 Nielsen Building Material 116938 08/26/2023 Push Broom 100-1600-310-53003 54.36 Santa Ynez Valley Hardware 257141 08/08/2023 Flat Washer 100-1600-310-53003 25.86 Santa Ynez Valley Hardware 257143 08/08/2023 RYL EXT FLT NB 1G 100-1600-310-53003 110.12 Santa Ynez Valley Hardware 257495 08/22/2023 Shovel Dig 100-1600-310-53003 39.14 Cal-Coast Machinery Inc. 851939 08/25/2023 Remove Multch Kit 100-1600-310-53003 301.11 West Coast Arborists, Inc 203809-A 08/15/2023 WCA Tree Maintenance 100-1600-310-57023 1,042.28 West Coast Arborists, Inc 203865 08/14/2023 WCA Tree Maintenance 100-1600-310-57023 1,328.68 Valley Shield Termite and Pest…19290 09/07/2023 Twice a Month AG Service - H… 100-1600-310-57057 100.00 Valley Fresh Market, LLC 03-875313 08/24/2023 Water 100-1600-320-52003 45.95 Procare Janitorial Supply, Inc 164897 09/01/2023 Janitorial Supply RR#2 100-1600-320-52003 430.01 Procare Janitorial Supply, Inc 165059 09/06/2023 Janitorial Supply - RR#2 100-1600-320-52003 381.11 Procare Janitorial Supply, Inc 165060 09/06/2023 Janitorial Supply - RR#2 100-1600-320-52003 235.70 Procare Janitorial Supply, Inc 165283 09/15/2023 Janitorial Supply - RR#2 100-1600-320-52003 482.28 Procare Janitorial Supply, Inc 165284 09/15/2023 Janitorial Supply - RR#2 100-1600-320-52003 82.19 SiteOne Landscaping Supply, L…133820122-001 08/24/2023 Bulk Decomposed Granite 100-1600-320-53003 141.53 D.L. Electric Inc. 22-677 07/01/2023 Troubleshoot Circuit Breakers 100-1600-320-53003 333.85 Mr. Rooter Plumbing of the C… 22780182 09/07/2023 Cable Main Through C/O 100-1600-320-53003 292.00 Hanly General Engineering Co… 2402 09/13/2023 Emergency water leak 100-1600-320-53003 9,501.42 Hanly General Engineering Co… 2402 09/13/2023 Sidewalk Repair 100-1600-320-53003 0.01 Santa Ynez Valley Hardware 257020 08/02/2023 Fasteners 100-1600-320-53003 10.70 Santa Ynez Valley Hardware 257110 08/07/2023 LED Flashlight 100-1600-320-53003 43.48 Santa Ynez Valley Hardware 257117 08/07/2023 PVC Pipe 100-1600-320-53003 53.34 Santa Ynez Valley Hardware 257206 08/10/2023 AA Batteries 100-1600-320-53003 45.21 Santa Ynez Valley Hardware 257222 08/11/2023 Picture Hanger 100-1600-320-53003 26.71 Santa Ynez Valley Hardware 257398 08/18/2023 Gorilla Glue 100-1600-320-53003 32.36 Santa Ynez Valley Hardware 257530 08/24/2023 RYL EXT MTB 1G 100-1600-320-53003 88.39 Santa Ynez Valley Hardware 257556 08/25/2023 Grafitti Remover 100-1600-320-53003 38.02 Santa Ynez Valley Hardware 257605 08/28/2023 Handheld Fertilizer 100-1600-320-53003 34.79 Santa Ynez Valley Hardware 257683 08/31/2023 Extractor Screw 100-1600-320-53003 70.22 Harrison Hardware 536122 08/24/2023 Hemlock Hat 100-1600-320-53003 160.78 Mr. Backflow 72334 07/12/2023 Testing for Solvang Park 100-1600-320-53003 95.00 Santa Ynez Valley Hardware K56967 08/01/2023 PVC Primer 100-1600-320-53003 31.61 Santa Ynez Valley Hardware K56975 08/01/2023 Repair Coupling 100-1600-320-53003 34.51 Procare Janitorial Supply, Inc 164899 09/01/2023 Janitorial Supply - SF 100-1600-330-52003 430.01 Procare Janitorial Supply, Inc 165064 09/06/2023 Janitorial Supply - SF 100-1600-330-52003 381.11 Aramark Uniform Service 5020381553 09/13/2023 Mats & Towels (Vets Hall,City … 100-1600-330-52003 51.26 SiteOne Landscaping Supply, L…134658544-001 09/19/2023 Jute Sod Staple 100-1600-330-53003 20.58 Santa Ynez Valley Hardware 257069 08/04/2023 Socket Set 100-1600-330-53003 65.60 Santa Ynez Valley Hardware 257093 08/06/2023 Fasteners 100-1600-330-53003 10.70 Santa Ynez Valley Hardware 257105 08/06/2023 Fasteners 100-1600-330-53003 10.70 Santa Ynez Valley Hardware 257308 08/15/2023 Impact Drill Bit 100-1600-330-53003 18.39 Cal-Coast Machinery Inc. 851940 08/25/2023 Repair Gator Shut Off 100-1600-330-53003 134.15 S.Y.R.W.C.D. ID #1 0001 08/28/2023 08/28/2023 Acct# 000017040001 100-1600-330-55002 3,440.57 West Coast Arborists, Inc 203809-A 08/15/2023 WCA Tree Maintenance 100-1600-330-57023 229.30 West Coast Arborists, Inc 203865 08/14/2023 WCA Tree Maintenance 100-1600-330-57023 292.31 Valley Shield Termite and Pest…18803 08/23/2023 Weekly Pest Control - SF 100-1600-330-57057 100.00 Valley Shield Termite and Pest…18812 08/23/2023 Quarterly Pest Control - SF 100-1600-330-57057 85.00 Valley Shield Termite and Pest…19292 09/07/2023 Weekly Pest Control - SF 100-1600-330-57057 100.00 32 Expense Approval Report Payment Dates: 9/1/2023 - 9/30/2023 10/3/2023 1:14:50 PM Page 4 of 11
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Valley Shield Termite and Pest…19293 09/14/2023 Weekly Pest Control - SF 100-1600-330-57057 100.00 Farm Supply Co 65974 09/14/2023 RB QVC Key 100-1600-340-53003 53.31 Reece Plumbing S116388510.001 09/14/2023 Coupler Key 100-1600-340-53003 172.67 Inner Nature 15561 08/31/2023 Village Planeter Maintenance 100-1600-340-57029 3,500.00 Rafael Ruiz Janitor Service 2228 08/28/2023 Custodial Services through Se… 100-1600-400-57005 1,384.00 Rafael Ruiz Janitor Service 2229 08/28/2023 Custodial Services through Se… 100-1600-400-57005 1,200.00 Rafael Ruiz Janitor Service 2230 08/28/2023 Custodial Services through Se… 100-1600-400-57005 1,820.00 Rafael Ruiz Janitor Service 2231 08/28/2023 Custodial Services through Se… 100-1600-400-57005 3,368.00 Rafael Ruiz Janitor Service 2234 09/04/2023 Custodial Services through Se… 100-1600-400-57005 1,820.00 Rafael Ruiz Janitor Service 2235 09/04/2023 Custodial Services through Se… 100-1600-400-57005 1,200.00 Rafael Ruiz Janitor Service 2236 09/04/2023 Custodial Services through Se… 100-1600-400-57005 1,384.00 Rafael Ruiz Janitor Service 2237 09/04/2023 Custodial Services through Se… 100-1600-400-57005 560.00 Rafael Ruiz Janitor Service 2239 09/11/2023 Custodial Services through Se… 100-1600-400-57005 860.00 Rafael Ruiz Janitor Service 2240 09/11/2023 Custodial Services through Se… 100-1600-400-57005 1,384.00 Rafael Ruiz Janitor Service 2241 09/11/2023 Custodial Services through Se… 100-1600-400-57005 1,200.00 Rafael Ruiz Janitor Service 2242 09/11/2023 Custodial Services through Se… 100-1600-400-57005 1,820.00 Rafael Ruiz Janitor Service 2243 09/11/2023 Custodial Services through Se… 100-1600-400-57005 3,368.00 Rafael Ruiz Janitor Service 2244 09/18/2023 Custodial Services through Se… 100-1600-400-57005 1,820.00 Rafael Ruiz Janitor Service 2245 09/18/2023 Custodial Services through Se… 100-1600-400-57005 1,200.00 Rafael Ruiz Janitor Service 2246 09/18/2023 Custodial Services through Se… 100-1600-400-57005 1,384.00 Rafael Ruiz Janitor Service 2247 09/18/2023 Custodial Services through Se… 100-1600-400-57005 700.00 Staples Advantage 3546822600 09/02/2023 Copy Paper 100-1600-600-52003 78.28 Quadient Leasing USA, Inc. N10098205 09/04/2023 Lease Payments 100-1600-600-57011 20.43 Cole Phillips 129 08/25/2023 Engineering Intern 100-1600-600-57016 790.50 Cole Phillips 130 09/11/2023 Engineering Intern 100-1600-600-57016 629.00 Tetra Tech, Inc 52117408 08/25/2023 General Engineering Services 100-1600-600-57016 3,675.00 Tetra Tech, Inc 52123283 09/08/2023 General Engineering Services 100-1600-600-57016 3,885.00 Carrs Boots & Western Wear 15398 09/02/2023 Safety Boot K. Cote 100-1600-605-51014 52.13 Daniel Ovesen INV0011526 09/13/2023 Boot Allowance 100-1600-605-51014 30.34 Valley Fresh Market, LLC 04-889295 08/10/2023 Water 100-1600-605-52003 60.07 Jim's Service Center INV0011505 09/07/2023 Fuel - August 100-1600-605-52015 93.17 Quadient Leasing USA, Inc. N10098205 09/04/2023 Lease Payments 100-1600-605-57011 38.41 Procare Janitorial Supply, Inc 164900 09/01/2023 Janitorial Supply - Vets 100-1600-610-52003 187.03 Procare Janitorial Supply, Inc 165065 09/06/2023 Janitorial Supplies - Vets 100-1600-610-52003 381.11 Aramark Uniform Service 5020381553 09/13/2023 Mats & Towels (Vets Hall,City … 100-1600-610-52003 51.25 Santa Ynez Valley Hardware 257199 08/10/2023 Latch Storage Box 100-1600-610-53003 14.77 Santa Ynez Valley Hardware 257204 08/10/2023 Gorilla Adhesive 100-1600-610-53003 13.04 Santa Ynez Valley Hardware 257214 08/10/2023 AA Battery 100-1600-610-53003 -3.26 Santa Ynez Valley Hardware 257369 08/17/2023 Wood Shims 100-1600-610-53003 16.93 Extreme Clean Janitorial 2784 09/18/2023 Floor Cleaning 100-1600-610-53003 200.00 Extreme Clean Janitorial 2785 09/18/2023 Floor Cleaning 100-1600-610-53003 200.00 Southern California Gas Comp… 2500 08/21/2023 08/21/2023 Acct# 194 215 2500 7 100-1600-610-55001 96.37 Comcast 8155 09/05/2023 09/05/2023 Acct# 8155 70 005 0228155 100-1600-610-55001 212.57 D.L. Electric Inc. 23-510 07/14/2023 Troubleshoot Charge Point 100-1600-610-57051 245.00 Valley Shield Termite and Pest…19297 09/07/2023 Twice a Month AG Service 100-1600-610-57057 100.00 Aramark Uniform Service 5020381553 09/13/2023 Mats & Towels (Vets Hall,City … 100-1600-620-52003 51.25 Clean Machine Laundromat INV0011465 08/22/2023 Laundry Service 100-1600-620-52003 42.00 Santa Ynez Valley Hardware 257473 08/22/2023 DW Drill 100-1600-620-53003 37.61 Southern California Gas Comp… 9500 09/18/2023 09/18/2023 Acct# 095 214 9500 0 100-1600-620-55001 63.77 Procare Janitorial Supply, Inc 164901 09/01/2023 Janitorial Supply - Annex 100-1600-630-52003 187.03 Procare Janitorial Supply, Inc 165287 09/15/2023 Janitorial Supply - Annex 100-1600-630-52003 72.13 Aramark Uniform Service 5020381553 09/13/2023 Mats & Towels (Vets Hall,City … 100-1600-630-52003 51.25 Clean Machine Laundromat INV0011465 08/22/2023 Laundry Service 100-1600-630-52003 42.00 Clean Machine Laundromat INV0011504 09/05/2023 Laundry Services 100-1600-630-52003 50.00 Valley Shield Termite and Pest…18798 08/29/2023 Monthly Pest Control - Annex 100-1600-630-53003 75.00 Valley Shield Termite and Pest…19288 09/14/2023 Monthly Pest Control - Annex 100-1600-630-53003 75.00 Southern California Gas Comp… 9410 09/18/2023 09/18/2023 Acct# 188 514 9410 6 100-1600-630-55001 16.54 Procare Janitorial Supply, Inc 164896 09/01/2023 Janitorial Supply - RR#1 100-1600-670-52003 430.01 Procare Janitorial Supply, Inc 165057 09/06/2023 Janitorial Supply - RR#1 100-1600-670-52003 381.11 Procare Janitorial Supply, Inc 165058 09/06/2023 Janitorial Supply - RR#1 100-1600-670-52003 235.70 33 Expense Approval Report Payment Dates: 9/1/2023 - 9/30/2023 10/3/2023 1:14:50 PM Page 5 of 11
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Procare Janitorial Supply, Inc 165281 09/15/2023 Janitorial Supply - RR#1 100-1600-670-52003 482.28 Procare Janitorial Supply, Inc 165282 09/15/2023 Janitorial Supply - RR#1 100-1600-670-52003 82.19 Aramark Uniform Service 5020381551 09/13/2023 Supplies for RR#1 100-1600-670-52003 261.88 Procare Janitorial Supply, Inc 164898 09/01/2023 Janitorial Supply - RR#3 100-1600-680-52003 430.01 Procare Janitorial Supply, Inc 165062 09/06/2023 Janitorial Supply - RR#3 100-1600-680-52003 381.11 Procare Janitorial Supply, Inc 165285 09/15/2023 Janitorial Supply - RR#3 100-1600-680-52003 482.28 Procare Janitorial Supply, Inc 165286 09/15/2023 Janitorial Supply - RR#3 100-1600-680-52003 82.19 Aramark Uniform Service 5020381552 09/13/2023 Supply for RR#3 100-1600-680-52003 330.23 Mr. Rooter Plumbing of the C… 22767390 09/06/2023 1" Copper Water Line 100-1600-680-53003 1,635.00 Turner Pools, Inc. 5003 09/05/2023 Pool Maintenance 100-1600-685-53003 665.57 Pacific Gas & Electric Company 2871 09/13/2023 09/13/2023 Acct# 3280282871 8 100-1600-685-55001 105.01 Nielsen Building Material 117601 08/30/2023 Safety Lens 100-1600-690-51014 43.49 Carrs Boots & Western Wear 15398 09/02/2023 Safety Boot K. Cote 100-1600-690-51014 78.20 Daniel Ovesen INV0011526 09/13/2023 Boot Allowance 100-1600-690-51014 83.44 Nielsen Building Material 119616 09/12/2023 DF Stakes 100-1600-690-52003 63.08 Procare Janitorial Supply, Inc 165063 09/06/2023 Janitorial Supply - Streets 100-1600-690-52003 381.11 Full Traffic Maintenance, Inc. 36797 08/31/2023 Cones and parade barricades 100-1600-690-52003 8,541.61 Nielsen Building Material 116610 08/24/2023 Sprayer Replacement 100-1600-690-53003 31.29 Nielsen Building Material 118466 09/06/2023 Strap Vehicle Recovery 100-1600-690-53003 73.01 Santa Ynez Valley Hardware 257681 08/31/2023 Paint Strainer 100-1600-690-53003 17.37 California Concrete Grinding, … SOL-0623-02 06/26/2023 Sidewalk Grinding 100-1600-690-53003 815.05 Advanced Automotive Solutio… 36932 09/07/2023 Oil Change 100-1600-690-53008 462.94 Quadient Leasing USA, Inc. N10098205 09/04/2023 Lease Payments 100-1600-690-57011 77.65 Metropolitan Transportation … 4926-AR13099 09/13/2023 Streetsaver Annual Subscripti… 100-1600-690-57016 2,250.00 California Concrete Grinding, … SOL-0623-02 06/26/2023 Sidewalk Grinding 100-1600-690-57019 5,435.36 Carrs Boots & Western Wear 15398 09/02/2023 Safety Boot K. Cote 100-1600-700-51014 26.07 Daniel Ovesen INV0011526 09/13/2023 Boot Allowance 100-1600-700-51014 30.34 Dekra-Lite Industries, Inc. ARINV020279 09/06/2023 Xmas Tree lights 100-1600-700-52012 18,921.92 Quadient Leasing USA, Inc. N10098205 09/04/2023 Lease Payments 100-1600-700-57011 16.35 West Coast Arborists, Inc 203809-A 08/15/2023 WCA Tree Maintenance 100-1600-700-57023 1,563.42 West Coast Arborists, Inc 203865 08/14/2023 WCA Tree Maintenance 100-1600-700-57023 1,993.01 Carrs Boots & Western Wear 15398 09/02/2023 Safety Boot K. Cote 100-1600-720-51014 17.37 Daniel Ovesen INV0011526 09/13/2023 Boot Allowance 100-1600-720-51014 7.58 Santa Ynez Valley Hardware 257284 08/14/2023 Screwdriver 100-1600-720-53003 70.20 Quadient Leasing USA, Inc. N10098205 09/04/2023 Lease Payments 100-1600-720-57011 27.79 SP Maintenance Services, Inc 90002 09/01/2023 Street Sweeping 100-1600-720-57022 3,433.33 SP Maintenance Services, Inc 90243 09/06/2023 Street Sweeping 100-1600-720-57022 10,330.00 Underground Service Alert of … 23-240802 09/01/2023 State Fee for Regulatory Costs 100-1600-720-57028 23.30 Underground Service Alert of … 820230704 09/01/2023 New Ticket Charges 100-1600-720-57028 32.75 D.L. Electric Inc. 23-545 08/31/2023 Sidewalk and fill repair 300-1600-600-70105 3,681.03 Pacific Gas & Electric Company 5575 08/28/2023 08/28/2023 Capital Project Lot 300-1600-600-70105 2,000.00 Department 1600 - Public Works/Engineering Total: 131,511.07 Department: 3500 - Solvang Mesa LLD
Santa Maria Famcon Pipe & S… S100108327.001 08/16/2023 Ball Valves 205-3500-804-53003 1,589.31 BrightView Landscape Services 8529870 08/31/2023 Brightview LS Services for LL… 205-3500-804-53005 7,382.00 Pacific Gas & Electric Company 1052 09/12/2023 09/12/2023 Acct# 9629631052 5 205-3500-804-55001 10.80 Pacific Gas & Electric Company 5240 09/13/2023 09/13/2023 Acct# 005369540 1 205-3500-804-55001 435.87 Department 3500 - Solvang Mesa LLD Total: 9,417.98
Department: 5000 - Transit
Roadrunner Management Serv…6815 08/31/2023 Farebox 502-5000-850-35021 -4,422.52 Roadrunner Management Serv…6826 09/01/2023 Farebox Collections 502-5000-850-35021 -6,501.40 Roadrunner Management Serv…6815 08/31/2023 Internet Upgrade 502-5000-850-55003 105.00 Roadrunner Management Serv…6826 09/01/2023 Comcast Internet Upgrade 502-5000-850-55003 105.00 Roadrunner Management Serv…6815 08/31/2023 SYVT Transit Operations Servi… 502-5000-850-56010 61,039.16 Roadrunner Management Serv…6826 09/01/2023 SYVT Transit Operations Servi… 502-5000-850-56010 65,793.65 Moore & Associates, Inc. 23-5012 09/11/2023 SYVT Marketing 502-5000-850-57001 8,114.55 Moore & Associates, Inc. 23-5013 09/11/2023 SYVT profesional Transit Servi… 502-5000-850-57016 1,032.65 Department 5000 - Transit Total: 125,266.09
34 Expense Approval Report Payment Dates: 9/1/2023 - 9/30/2023 10/3/2023 1:14:50 PM Page 6 of 11
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Department: 5100 - Water
Advantage Group, The 161417 08/31/2023 Annual Renewal/Admin Flex F… 500-5100-105-51005 13.16 Advantage Group, The INV0011547 09/25/2023 Retiree Reimbursements 500-5100-105-51005 440.70 ReadyRefresh by Nestle 03H6702214026 08/29/2023 Water 500-5100-501-52003 119.25 Santa Ynez Valley Hardware 257192 08/09/2023 Pushbroom 500-5100-501-52003 100.00 Santa Ynez Valley Hardware 257368 08/17/2023 Wood Shims 500-5100-501-52003 5.43 Santa Ynez Valley Hardware 257375 08/17/2023 Lock Entry 500-5100-501-52003 39.14 Santa Ynez Valley Hardware 257698 08/31/2023 Safari Pigment Dye 500-5100-501-52003 154.23 DellaValle Embroidery 3087 09/12/2023 Embroidered Hats 500-5100-501-52003 235.00 Staples Advantage 3546822599 09/02/2023 Office Supplies 500-5100-501-52003 118.33 Brenntag Pacific, Inc BPI368838 08/30/2023 Chlorine 500-5100-501-52014 2,964.83 USA Blue Book INV00137572 09/19/2023 12 mil Gloves 500-5100-501-52014 972.06 USA Blue Book INV00138529 09/19/2023 Potaqssium Iodide 500-5100-501-52014 268.73 Hill Brothers Chemical Co. INV105209 08/31/2023 Ammonia 500-5100-501-52014 1,312.00 Hill Brothers Chemical Co. INV105331 08/31/2023 Ammonia 500-5100-501-52014 1,312.00 Hill Brothers Chemical Co. INV105401 08/31/2023 Ammonia 500-5100-501-52014 1,312.00 Jim's Service Center INV0011505 09/07/2023 Fuel - August 500-5100-501-52015 533.72 Jim's Service Center INV0011505 09/07/2023 Fuel - August 500-5100-501-52015 294.98 Jim's Service Center INV0011505 09/07/2023 Fuel - August 500-5100-501-52015 257.11 Jim's Service Center INV0011505 09/07/2023 Fuel - August 500-5100-501-52015 193.19 Jim's Service Center INV0011505 09/07/2023 Fuel - August 500-5100-501-52015 152.10 Jim's Service Center INV0011505 09/07/2023 Fuel - August 500-5100-501-52015 111.56 SiteOne Landscaping Supply, L…134230048-001 09/06/2023 Spigots 500-5100-501-53003 25.19 Santa Ynez Valley Hardware 257408 08/18/2023 Lopper Bypass 500-5100-501-53003 70.15 Santa Ynez Valley Hardware 257659 08/30/2023 Fasteners 500-5100-501-53003 4.28 Harrison Hardware 535638 08/17/2023 Cobweb Brush 500-5100-501-53003 42.83 USA Blue Book INV00128752 09/08/2023 Maintenance Kit 500-5100-501-53003 361.06 USA Blue Book INV00134461 09/14/2023 Maintenance Kit 500-5100-501-53003 344.74 Advanced Automotive Solutio… 36822 08/18/2023 Smog 500-5100-501-53008 66.75 O'Reilly Automotive Stores, In… 4372-371726 08/07/2023 Fuel Cap 500-5100-501-53008 13.16 Tesco Controls, LLC 0080517-IN 09/06/2023 VFD Performance Troubleshoo…500-5100-501-53011 2,196.80 Pacific Gas & Electric Company 0769 09/12/2023 09/12/2023 Acct# 4922450769 6 500-5100-501-55005 1,425.82 S.Y.R.W.C.D. ID #1 5001 08/31/2023 08/31/2023 Acct# 000017005001 500-5100-501-55010 2,828.19 S.Y.R.W.C.D. ID #1 7501 08/31/2023 08/31/2023 Acct# 000017037501 500-5100-501-55010 1,767.62 S.Y.R.W.C.D. ID #1 INV0011463 08/28/2023 DWR/CCWA Variable 8/1/23-… 500-5100-501-55011 4,264.98 Quadient Leasing USA, Inc. N10098205 09/04/2023 Lease Payments 500-5100-501-57011 116.88 Richards, Watson & Gershon A…243720 08/24/2023 Professional Services - Water R…500-5100-501-57012 29,714.08 Cannon Associates 85459 08/03/2023 Cannon Utility Department Ass…500-5100-501-57016 6,503.51 Cannon Associates 85711 09/07/2023 Cannon Utility Department Ass…500-5100-501-57016 8,166.46 Water Systems Consulting, Inc. 8302 07/31/2023 Project Meetings and Coordin… 500-5100-501-57024 1,695.00 Underground Service Alert of … 23-240802 09/01/2023 State Fee for Regulatory Costs 500-5100-501-57028 23.30 Underground Service Alert of … 820230704 09/01/2023 New Ticket Charges 500-5100-501-57028 32.75 Ferguson Enterprises, Inc 1775113 08/30/2023 SP-NEU1B4F1 500-5100-501-57030 550.12 Aqua-Metric Sales Company INV0096960 09/15/2023 new 3/4in meters 500-5100-501-57030 1,637.00 Tyler Technologies, Inc 025-435783 09/01/2023 Monthly Utility Billing 500-5100-501-57064 20.00 Comcast 0775 08/15/2023 08/15/2023 Acct#939750775 500-5100-501-57064 47.88 Frontier Communications 1425 08/20/2023 08/20/2023 Acct# 805 686 1425 500-5100-501-57064 84.40 ECS Imaging, Inc. 18136 08/31/2023 ECS Turnkey Install 500-5100-501-57064 293.10 ZWorld GIS 2023-0349 09/01/2023 Annual GIS Services and Subsc…500-5100-501-57064 203.54 Frontier Communications 5575 09/13/2023 09/13/2023 Acc# 805-688-5575-062171-5 500-5100-501-57064 9.29 Lanspeed 56587 09/01/2023 Monthly Billing - September 500-5100-501-57064 466.48 Lanspeed 56588 09/01/2023 Monthly Barracuda 500-5100-501-57064 19.47 Comcast 5898 08/28/2023 08/28/2023 Acct# 8155 70 005 0125898 500-5100-501-57064 10.57 Verizon Wireless Services, LLC 9942411187 08/19/2023 Wireless Billing - 7/20/23-8/1… 500-5100-501-57064 370.10 GSI Water Solutions, Inc. 00662.003-9 09/06/2023 River Wells Project 500-5100-501-70852 33,358.75 Ramsey Asphalt Construction … 9644 08/29/2023 slurry seal SPW site 803-5100-501-70105 9,990.00 Department 5100 - Water Total: 117,633.77
Department: 5200 - Sanitary Sewer
Advantage Group, The 161417 08/31/2023 Annual Renewal/Admin Flex F… 501-5200-105-51005 13.04 Advantage Group, The INV0011547 09/25/2023 Retiree Reimbursements 501-5200-105-51005 440.70 35 Expense Approval Report Payment Dates: 9/1/2023 - 9/30/2023 10/3/2023 1:14:50 PM Page 7 of 11
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Municipal Maintenance Equi… 013192 08/31/2023 Parts needed to Vac-Con Truck 501-5200-502-53008 1,329.85 Steve's Tire and Auto Repair 98406 09/05/2023 New Tires for Truck #642 501-5200-502-53008 792.38 Quadient Leasing USA, Inc. N10098205 09/04/2023 Lease Payments 501-5200-502-57011 52.31 Cannon Associates 85459 08/03/2023 Cannon Utility Department Ass…501-5200-502-57016 3,251.75 Cannon Associates 85711 09/07/2023 Cannon Utility Department Ass…501-5200-502-57016 4,083.24 Underground Service Alert of … 23-240802 09/01/2023 State Fee for Regulatory Costs 501-5200-502-57028 24.01 Underground Service Alert of … 820230704 09/01/2023 New Ticket Charges 501-5200-502-57028 33.75 Tyler Technologies, Inc 025-435783 09/01/2023 Monthly Utility Billing 501-5200-502-57064 20.00 Comcast 0775 08/15/2023 08/15/2023 Acct#939750775 501-5200-502-57064 18.13 ECS Imaging, Inc. 18136 08/31/2023 ECS Turnkey Install 501-5200-502-57064 111.00 ZWorld GIS 2023-0349 09/01/2023 Annual GIS Services and Subsc…501-5200-502-57064 77.08 Frontier Communications 5575 09/13/2023 09/13/2023 Acc# 805-688-5575-062171-5 501-5200-502-57064 3.52 Lanspeed 56587 09/01/2023 Monthly Billing - September 501-5200-502-57064 176.12 Lanspeed 56588 09/01/2023 Monthly Barracuda 501-5200-502-57064 7.35 Comcast 5898 08/28/2023 08/28/2023 Acct# 8155 70 005 0125898 501-5200-502-57064 4.00 Frontier Communications 7459 08/25/2023 08/25/2023 Acct#805 688 7459 060995 5 501-5200-502-57064 109.13 Verizon Wireless Services, LLC 9942411187 08/19/2023 Wireless Billing - 7/20/23-8/1… 501-5200-502-57064 84.69 Department 5200 - Sanitary Sewer Total: 10,632.05
Department: 5300 - WasteWater
Advantage Group, The 161417 08/31/2023 Annual Renewal/Admin Flex F… 501-5300-105-51005 13.25 Advantage Group, The INV0011547 09/25/2023 Retiree Reimbursements 501-5300-105-51005 441.39 Frank Pacheco INV0011507 08/25/2023 Wastewater Exam Reimburse… 501-5300-503-51012 120.00 ReadyRefresh by Nestle 23H0018038034 08/29/2023 Water - WWTP 501-5300-503-52003 145.33 Staples Advantage 3547688805 09/16/2023 Lightning Cable 501-5300-503-52003 40.23 Staples Advantage 3547688807 09/16/2023 Lightning Cable - 10 Feet 501-5300-503-52003 22.50 Santa Ynez Valley Hardware 257289 08/14/2023 Pool Shock Treatment 501-5300-503-52010 283.77 Jim's Service Center INV0011505 09/07/2023 Fuel - August 501-5300-503-52015 367.00 Jim's Service Center INV0011505 09/07/2023 Fuel - August 501-5300-503-52015 263.92 Jim's Service Center INV0011505 09/07/2023 Fuel - August 501-5300-503-52015 160.96 Jim's Service Center INV0011505 09/07/2023 Fuel - August 501-5300-503-52015 156.96 SJ Custom Farming 069735 09/06/2023 Move equipment in and out 501-5300-503-53003 975.00 Staples Advantage 3547212475 09/09/2023 Leather Chair 501-5300-503-53003 217.49 Harrison Hardware 535541 08/15/2023 Chlor Ultimit Granle 501-5300-503-53003 193.93 Grainger 9809699177 08/18/2023 Strut Pipe Clamp 501-5300-503-53003 18.46 Aerzen USA Corp SEPI-23-004628 09/08/2023 Service Contract for Blowers a…501-5300-503-53003 4,709.23 Aerzen USA Corp SEPI-23-004628 09/08/2023 Service Contract for Blowers 501-5300-503-53003 3,790.77 O'Reilly Automotive Stores, In… 4372-378543 09/06/2023 Battery 501-5300-503-53008 172.73 O'Reilly Automotive Stores, In… 4372-378545 09/06/2023 Return 501-5300-503-53008 -22.00 Steve's Tire and Auto Repair 98406 09/05/2023 New Tires for Truck #642 501-5300-503-53008 792.38 Oilfield Environmental & Com… 2305359 09/03/2023 Annual PO For lab fees 501-5300-503-57010 346.00 Oilfield Environmental & Com… 2306267 08/24/2023 Annual PO For lab fees 501-5300-503-57010 346.00 Oilfield Environmental & Com… 2306467 08/31/2023 Annual PO For lab fees 501-5300-503-57010 346.00 Oilfield Environmental & Com… 2306668 09/07/2023 Annual PO For lab fees 501-5300-503-57010 346.00 Oilfield Environmental & Com… 2306831 09/08/2023 Annual PO For lab fees 501-5300-503-57010 346.00 Quadient Leasing USA, Inc. N10098205 09/04/2023 Lease Payments 501-5300-503-57011 108.71 Richards, Watson & Gershon A…243723 08/24/2023 Professional Services - Waste… 501-5300-503-57016 1,312.20 Cannon Associates 85459 08/03/2023 Cannon Utility Department Ass…501-5300-503-57016 3,251.75 Cannon Associates 85711 09/07/2023 Cannon Utility Department Ass…501-5300-503-57016 4,083.24 Engel & Gray 38K00010 08/20/2023 Annual PO for Sludge Disposal 501-5300-503-57020 793.69 Comcast 0775 08/15/2023 08/15/2023 Acct#939750775 501-5300-503-57064 39.50 ECS Imaging, Inc. 18136 08/31/2023 ECS Turnkey Install 501-5300-503-57064 241.80 ZWorld GIS 2023-0349 09/01/2023 Annual GIS Services and Subsc…501-5300-503-57064 167.92 Frontier Communications 2900 08/28/2023 08/28/2023 Acct#805 688 2900 110481 5 501-5300-503-57064 93.21 Frontier Communications 5575 09/13/2023 09/13/2023 Acc# 805-688-5575-062171-5 501-5300-503-57064 7.66 Lanspeed 56587 09/01/2023 Monthly Billing - September 501-5300-503-57064 385.56 Lanspeed 56588 09/01/2023 Monthly Barracuda 501-5300-503-57064 16.10 Comcast 5898 08/28/2023 08/28/2023 Acct# 8155 70 005 0125898 501-5300-503-57064 8.72 Frontier Communications 6997 08/19/2023 08/19/2023 Acct#805 688 6997 072877 5 501-5300-503-57064 391.12 Frontier Communications 6997 09/19/2023 09/19/2023 Acct#805 688 6997 072877 5 501-5300-503-57064 391.20 Verizon Wireless Services, LLC 9942411187 08/19/2023 Wireless Billing - 7/20/23-8/1… 501-5300-503-57064 104.29 36 Expense Approval Report Payment Dates: 9/1/2023 - 9/30/2023 10/3/2023 1:14:50 PM Page 8 of 11
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Meridian Consultants LLC 4926 09/07/2023 Meridian Grant Writing CEQA… 804-5300-503-70105 9,245.74 Meridian Consultants LLC 4926 09/07/2023 Grant Writing 804-5300-503-70105 13,673.01 Department 5300 - WasteWater Total: 48,908.72
Grand Total: 1,005,355.61
37 Expense Approval Report Payment Dates: 9/1/2023 - 9/30/2023 10/3/2023 1:14:50 PM Page 9 of 11
Report Summary
Fund Summary
Fund Payment Amount
100 - GENERAL FUND 631,367.97
205 - SKYTT MESA LLMD 9,417.98
300 - CAPITAL PROJECTS FUND 5,681.03
500 - WATER FUND 107,643.77
501 - WASTEWATER FUND 36,622.02
502 - TRANSIT FUND 125,266.09
700 - SYV - TOURISM BUS IMP DIST 56,448.00
803 - WATER CAPITAL PROJECTS 9,990.00
804 - WWTP CAPITAL PROJECTS 22,918.75
Grand Total: 1,005,355.61
Account Summary
Account Number Account Name Payment Amount
100-1000-100-56009 LAFCO 3,491.00
100-1000-100-57014 Muni Code Codification 273.00
100-1000-100-57015 Printing and Publishing 74.80
100-1000-100-57016 Professional Services 595.50
100-1000-100-63002 Audio/Video System R/M 2,805.00
100-1000-110-59013 Solvang Senior Center 70,000.00
100-1000-130-56006 Law Enforcement Contra… 207,292.00
100-10007 Petty Cash-Recreation 500.00
100-1100-105-51005 Retiree Medical/Dental/L… 5,751.29
100-1100-120-43021 Accts Payable Discounts -3.50
100-1100-120-51009 Employee Medical Exams 60.00
100-1100-120-51010 Employee Screening 31.00
100-1100-120-51012 Education 386.45
100-1100-120-52003 Supplies 357.14
100-1100-120-54002 Equipment 1,763.00
100-1100-120-57011 Lease Payments 161.83
100-1100-120-57012 Legal Fees 20,013.06
100-1100-120-57016 Professional Services 870.30
100-1100-120-57052 Temporary Agency Servi… 9,201.93
100-1100-120-60006 EOC Phone 42.75
100-1100-121-57064 IT Expenses 14,201.59
100-1200-200-52003 Supplies 40.75
100-1200-200-57007 General Plan 44,367.20
100-1200-200-57011 Lease Payments 52.31
100-1200-200-57012 Legal Fees 5,646.30
100-1200-200-57016 Professional Services 14,823.75
100-1200-201-57063 Code Enforcement 3,071.25
100-1200-210-52003 Supplies 93.95
100-1200-210-57011 Lease Payments 22.07
100-1300-350-52003 Supplies 78.28
100-1300-350-52015 Vehicle Fuel 124.61
100-1300-350-57001 P&R Marketing and Adve… 594.00
100-1300-350-57011 Lease Payments 53.13
100-1300-350-57015 Printing and Publishing 72.37
100-1300-365-52005 Recreation Programs 2,052.78
100-1300-370-52005 Recreation Programs 303.75
100-1300-375-52005 Recreation Programs 133.91
100-1400-400-43020 TBID - Admin. Reimburs… -1,128.96
100-1400-400-59010 Tourism/Marketing Exp… 37,524.72
100-1400-400-59015 Danish Days 41,754.68
100-16002 REIMBURSEABLE A/P PA… 483.00
100-1600-300-52015 Vehicle Fuel 1,427.55
100-1600-300-57011 Lease Payments 69.47
100-1600-310-52003 Supplies 310.32
38 Expense Approval Report Payment Dates: 9/1/2023 - 9/30/2023 10/3/2023 1:14:50 PM Page 10 of 11
Account Summary
Account Number Account Name Payment Amount
100-1600-310-53003 Repairs and Maintenance 530.59
100-1600-310-57023 Tree Maintenance 2,370.96
100-1600-310-57057 Pest Management 100.00
100-1600-320-52003 Supplies 1,657.24
100-1600-320-53003 Repairs and Maintenance 11,033.93
100-1600-330-52003 Supplies 862.38
100-1600-330-53003 Repairs and Maintenance 260.12
100-1600-330-55002 Water and Sewer Charges 3,440.57
100-1600-330-57023 Tree Maintenance 521.61
100-1600-330-57057 Pest Management 385.00
100-1600-340-53003 Repairs and Maintenance 225.98
100-1600-340-57029 Village Planter Maint. 3,500.00
100-1600-400-57005 Custodial-Restrooms 26,472.00
100-1600-600-52003 Supplies 78.28
100-1600-600-57011 Lease Payments 20.43
100-1600-600-57016 Professional Services 8,979.50
100-1600-605-51014 Safety Gear 82.47
100-1600-605-52003 Supplies 60.07
100-1600-605-52015 Vehicle Fuel 93.17
100-1600-605-57011 Lease Payments 38.41
100-1600-610-52003 Supplies 619.39
100-1600-610-53003 Repairs and Maintenance 441.48
100-1600-610-55001 Utilities 308.94
100-1600-610-57051 Electric Vehicle Charging… 245.00
100-1600-610-57057 Pest Management 100.00
100-1600-620-52003 Supplies 93.25
100-1600-620-53003 Repairs and Maintenance 37.61
100-1600-620-55001 Utilities 63.77
100-1600-630-52003 Supplies 402.41
100-1600-630-53003 Repairs and Maintenance 150.00
100-1600-630-55001 Utilities 16.54
100-1600-670-52003 Supplies 1,873.17
100-1600-680-52003 Supplies 1,705.82
100-1600-680-53003 Repairs and Maintenance 1,635.00
100-1600-685-53003 Repairs and Maintenance 665.57
100-1600-685-55001 Utilities 105.01
100-1600-690-51014 Safety Gear 205.13
100-1600-690-52003 Supplies 8,985.80
100-1600-690-53003 Repairs and Maintenance 936.72
100-1600-690-53008 Vehicle Repairs & Maint. 462.94
100-1600-690-57011 Lease Payments 77.65
100-1600-690-57016 Professional Services 2,250.00
100-1600-690-57019 Sidewalk Grinding 5,435.36
100-1600-700-51014 Safety Gear 56.41
100-1600-700-52012 Tree Lights 18,921.92
100-1600-700-57011 Lease Payments 16.35
100-1600-700-57023 Street Tree Management 3,556.43
100-1600-720-51014 Safety Gear 24.95
100-1600-720-53003 Repairs and Maintenance 70.20
100-1600-720-57011 Lease Payments 27.79
100-1600-720-57022 Street Sweeping 13,763.33
100-1600-720-57028 Underground Alert 56.05
100-20036 Due to A/R Customer-Civ… 3,765.00
100-20037 Business Card Payable 13,740.94
205-3500-804-53003 Repairs and Maintenance 1,589.31
205-3500-804-53005 Open Space/Landscape … 7,382.00
205-3500-804-55001 Utilities 446.67
300-1600-600-70105 Projects -GEN FUND 5,681.03
39 Expense Approval Report Payment Dates: 9/1/2023 - 9/30/2023 10/3/2023 1:14:50 PM Page 11 of 11
Account Summary
Account Number Account Name Payment Amount
500-5100-105-51005 Retiree Medical/Dental/L… 453.86
500-5100-501-52003 Supplies 771.38
500-5100-501-52014 Chlorination 8,141.62
500-5100-501-52015 Vehicle Fuel 1,542.66
500-5100-501-53003 Repairs and Maintenance 848.25
500-5100-501-53008 Vehicle Repairs & Maint. 79.91
500-5100-501-53011 Well Repairs and Mainte… 2,196.80
500-5100-501-55005 Power for Pumping 1,425.82
500-5100-501-55010 Purchased Water 4,595.81
500-5100-501-55011 State Water Payments 4,264.98
500-5100-501-57011 Lease Payments 116.88
500-5100-501-57012 Legal Fees 29,714.08
500-5100-501-57016 Professional Services 14,669.97
500-5100-501-57024 Studies 1,695.00
500-5100-501-57028 Underground Alert 56.05
500-5100-501-57030 Water Meter Replaceme… 2,187.12
500-5100-501-57064 IT Expenses - Water Fund 1,524.83
500-5100-501-70852 River Well Development 33,358.75
501-5200-105-51005 Retiree Medical/Dental/L… 453.74
501-5200-502-53008 Vehicle Repairs & Maint. 2,122.23
501-5200-502-57011 Lease Payments 52.31
501-5200-502-57016 Professional Services 7,334.99
501-5200-502-57028 Underground Alert 57.76
501-5200-502-57064 IT Expenses - Sewer 611.02
501-5300-105-51005 Retiree Medical/Dental/L… 454.64
501-5300-503-51012 Education 120.00
501-5300-503-52003 Supplies 208.06
501-5300-503-52010 Chemicals 283.77
501-5300-503-52015 Vehicle Fuel 948.84
501-5300-503-53003 Repairs and Maintenance 9,904.88
501-5300-503-53008 Vehicle Repairs & Maint. 943.11
501-5300-503-57010 Lab Fees 1,730.00
501-5300-503-57011 Lease Payments 108.71
501-5300-503-57016 Professional Services 8,647.19
501-5300-503-57020 Sludge Disposal 793.69
501-5300-503-57064 IT Expenses - WWTP 1,847.08
502-5000-850-35021 Fare Box Revenue -10,923.92
502-5000-850-55003 Communications 210.00
502-5000-850-56010 Transit Contract 126,832.81
502-5000-850-57001 Marketing & Advertising 8,114.55
502-5000-850-57016 Professional Services 1,032.65
700-1400-400-59016 SYVTBID Payments 55,319.04
700-1400-400-61003 City Admin Fee 1,128.96
803-5100-501-70105 Projects -WATER 9,990.00
804-5300-503-70105 Projects -WASTEWATER 22,918.75
Grand Total: 1,005,355.61
Project Account Summary
Project Account Key Payment Amount
**None** 974,332.37
City 7,443.70
Dist 23,579.54
Grand Total: 1,005,355.61
40 Jan
2023
Feb
2023
Mar
2023
Apr
2023
May
2023
Jun
2023
Jul
2023
Aug
2023
Sep
2023
Oct
2023
Nov
2023
Dec
2023 Total
Report Number 870
Run Date:
09/07/2023 07:53
Solvang (229)
Citation Summary
Number of Citations
01/01/2023 thru 08/31/2023
Citations:

Citations Issued 2 3 14 12 0 1 3 1 0 0 0 0 36
1st Notices Sent 1 1 3 14 9 0 3 1 0 0 0 0 32
Cites Dismissed 0 0 0 0 0 1 0 0 0 0 0 0 1
DMV Holds Placed 4 0 2 1 6 1 0 1 0 0 0 0 15
DMV Cites Released 2 0 1 2 6 0 0 0 0 0 0 0 11
Letters Sent 0 0 0 0 0 1 0 0 0 0 0 0 1
Paid W/O Notice 0 0 0 3 0 0 0 0 0 0 0 0 3
Paid W/1 Notice 0 0 3 4 10 1 1 2 0 0 0 0 21
Paid W/Additional Notice 0 0 0 0 1 0 0 0 0 0 0 0 1
Paid By DMV 0 0 1 1 0 0 0 0 0 0 0 0 2
Total Cites Paid 0 0 4 8 11 1 1 2 0 0 0 0 27
Phoenix Partial Payments 0 0 0 0 0 0 1 0 0 0 0 0 1
Phoenix Full Payments 0 0 3 7 11 1 0 2 0 0 0 0 24
DMV (Full) Payments 0 0 1 1 0 0 0 0 0 0 0 0 2
Net Revenue (#) 0 0 4 8 11 1 1 2 0 0 0 0 27
Prepared by Phoenix Group Information Systems 1-855-472-8137 Page 1 of 1 Email: [email protected]
41 42

CITY OF SOLVANG
744.00
1 778.70
744.00
702.70

94.45%

95.63%

81.00 13.70

60.00 470.30

76.00 77.70

Page 1 ends

JULY 2023 REPORT
Time Summarization

PREPARED BY CONTRACT

SERVICES UNIT
Deputy Sheriff Service Unit
Compliance Time
Compliance Totals
Hours in Month
Hours Logged in CAD
Total Billable Hours
Calls for Service
Shift Change
Posts Covered
Total Contract Hours
Annual Total
Reports and Admin.

SANTA BARBARA COUNTY

SHERIFF'S OFFICE
Monthly Total
City Car Out of City
Proactive Patrol
Out of Area Car in City
Effective Proactive
Patrol Time
44%
City Cars
on City
Calls
10%
Emergency
Coverage 0300-
0700 hrs.
16%
Report
Writing
2%
OOA Car in
City
10%
City Car
OOA
10%
Shift
Change
8%

JULY PATROL ACTIVITY
778.70 HOURS
43 PAGE 1
JULY 2023 DSSU REPORT

CRIME AND ACTIVITY STATISTICS

FORCIBLE RAPE

ROBBERY

RESIDENTIAL

COMMERCIAL

INSTITUTIONAL

ALL OTHERS
THEFTS

STOLEN PROPERTY VALUE

RECOVERED PROPERTY VALUE

INJURY COLLISIONS

PERSONS INJURED

TRAFFIC CITATIONS

TOWED VEHICLES

FELONY ARRESTS

CASES SUSPENDED

CASES ASSIGNED

CASES CLOSED BY ARREST

CASES CLOSED BY OTHER

CURRENT ACTIVE CASES

CITY CAR OUT OF THE CITY - INCIDENTS

OUT OF AREA CAR IN CITY - INCIDENTS
119
128

HOMELESS - (CALLS FOR SERVICE --
REPORTS TAKEN -- ARRESTS MADE) 16 -- 6 -- 4

CITY OF SOLVANG
0 0
0 0
CALLS FOR SERVICE 428
REPORTS TAKEN 38
0 DUI ARRESTS 8
MISDEMEANOR ARRESTS 18
0 2
VEHICLES RECOVERED 0
ACCIDENTS 3
0 $13,852
$0.00
0 3
0 0
0 0
0 0
5 CASES FORWARDED TO DETECTIVES

TRAFFIC DEATHS

CITATIONS

CRIMINAL HOMICIDE

ALL ASSAULTS

BURGLARY TOTAL

VEHICLE THEFT

FATAL COLLISIONS
0 3
1 1
3 0
0 12
44 PAGE 2

CITY COUNCIL STAFF REPORT
AGENDA ITEM 4.e
Meeting Date: October 9, 2023
SUBJECT: Discussion and possible action to adopt on second reading by title only Ordinance No. 23-0370, removing Chapter 5 (Tourism Advisory Committee) of Title 2 (Boards and Commissions) of the Solvang Municipal Code to dissolve the Tourism Advisory Committee and making a determination of exemption under the California Environmental Quality Act PREPARED BY: Dave Fleishman, City Attorney
DISCUSSION:

At its September 25 meeting, the City Council introduced an ordinance to dissolve the Tourism Advisory Committee.

The attached draft ordinance is returning to Council for second reading and adoption.

ALTERNATIVES:

The Council could decline to adopt the ordinance and give staff alternative direction.

FISCAL IMPACT:

There is no fiscal impact associated with the adoption of the ordinance. Upon adoption, minor codification expenses will be incurred that are within currently budgeted expenses. There are also minor expected cost savings from the dissolution of the Tourism Advisory Committee due to the reduction in agendized meetings staff must prepare for and attend.

ATTACHMENTS:

A. Draft Ordinance No. 23-0370
45 10773-0012\2863488v1.doc
ORDINANCE NO. 23-0370

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOLVANG, CALIFORNIA REMOVING CHAPTER 5 (TOURISM ADVISORY COMMITTEE) OF TITLE 2 (BOARDS AND COMMISSIONS) OF

THE SOLVANG MUNICIPAL CODE TO DISSOLVE THE TOURISM ADVISORY COMMITTEE AND

MAKING A DETERMINATION OF EXEMPTION UNDER THE CALIFORNIA ENVIRONMENTAL

QUALITY ACT
WHEREAS, the Tourism Advisory Committee (“TAC”) is an advisory committee of the City Council of the City of Solvang (“City”) tasked with informing and engaging all tourism sectors of the City and the community to create a unified, dynamic consortium to increase tourism in Solvang for the benefit of the community;
WHEREAS, the TAC is a standing advisory committee subject to the Ralph M. Brown Act (California Government Code §§ 54950) (“Brown Act”);
WHEREAS, the City Council finds that the Brown Act requirements impede the TAC’s ability to promptly address all of the City’s tourism and marketing needs; WHEREAS, the City Council further finds that the City Manager is better equipped to handle and, if necessary, form an advisory committee to address tourism, marketing and events in the City at the staff level.

NOW, THEREFORE, the people of the chartered City of Solvang do ordain as follows:

SECTION 1. Chapter 5 (Tourism Advisory Committee) of Title 2 (Boards and Commissions) of the Solvang Municipal Code is hereby repealed in its entirety.

SECTION 2. Subsection (B) of Section 1-11-2 “Designated positions” of Chapter 11 (Conflict of Interest Code) of Title 1 (Administration) is hereby amended to read as follows:
“B. Designated positions are set forth below in this subsection. Each person filling a designated position, and any person filling a designated position on a temporary or acting basis for more than thirty (30) consecutive calendar days, shall disclose all of the information set forth on conflict of interest forms prescribed by the Fair Political Practice Commission.

Designated positions:

1. City clerk.

2. Administrative services director.

3. Planning/community development director.

4. Parks and recreation director.

5. Public works director/city engineer.

6. Utilities director.

7. Marketing and events manager.

8. Planning manager.

9. Design review committee members.
46 -2-
O 23-0370 TAC dissolution

10. Measure U citizens’ oversight committee members.

11. Consultants. Consultants shall disclose pursuant to this conflict of interest code, provided that the city manager may determine in writing that a particular consultant, although a designated position, is hired to perform a range of duties that is limited in scope and thus is not required to fully comply with the disclosure requirements in this section. Such written determination shall include a description of the consultant’s duties and, based upon that description, a statement of the extent of disclosure requirements. The city manager’s determination is a public record and shall be retained for public inspection.”
SECTION 3. Section 1-5A-4 “Powers and Duties” is hereby amended to add a new subsection J, to read as follows:

Tourism promotion. It shall be the duty of the city manager and he or she shall exercise general supervision over the City’s tourism outreach, including, but not limited to, research and reports regarding the feasibility of ideas and initiatives to further the City’s tourism efforts and increase tax revenues and visitation numbers; selection of advisory personnel, consultants and/or agencies to provide professional marketing/advertising services and advice to assist the City; review of marketing budget allocations; and monitoring and evaluating the effectiveness of marketing and tourism programs.

Existing subsection J in Section 1-5A-4 shall be re-lettered as subsection K.

SECTION 4. This Ordinance has been reviewed for compliance with the California Environmental Quality Act (CEQA), the CEQA Guidelines (Title 14, Division 6, Chapter 3 of the California Code of Regulations), and the City’s environmental procedures. The City has determined that this Ordinance is exempt from CEQA because the Ordinance is not a project pursuant to CEQA Guidelines Section 15378(b)(2) and (5). The Ordinance constitutes administrative activities and general policy-making that will not result in direct or indirect physical changes in the environment.

SECTION 5. If any section, subsection, sentence, clause or phrase of this ordinance is held to be invalid or unconstitutional by a decision of a court of competent jurisdiction or preempted by State or Federal legislation, such decision or legislation shall not affect the validity of the remaining provisions of this ordinance.

SECTION 6. Solvang is a Charter City and has adopted its own rules for summarizing and posting ordinances once they are adopted. A summary of this ordinance will be prepared by the City Clerk. The summary will be posted in three locations after adoption as directed in the Solvang Municipal Code. A true and correct copy of the full ordinance together with a record of the vote of each council member shall be kept by the City Clerk.

SECTION 7. This Ordinance shall take effect thirty (30) days after its passage.

PASSED, APPROVED, AND ADOPTED on this 9th day of October 2023. __________________________________
Mark Infanti, Mayor
APPROVED AS TO FORM: ATTEST:
_________________________________ __________________________________ Dave Fleishman, City Attorney Annamarie Porter, City Clerk 47 -3-
O 23-0370 TAC dissolution

STATE OF CALIFORNIA )

COUNTY OF SANTA BARBARA )

CITY OF SOLVANG )
I, Annamarie Porter, City Clerk of the City of Solvang, California do hereby certify that the foregoing Ordinance No. 23-0370 was duly introduced at a regular meeting of the City Council held on the 25th day of September 2023, and was duly adopted at a regular meeting of said City Council held on the 9th day of October 2023, and thereafter signed and approved by the Mayor and attested by the City Clerk, and that said Ordinance was adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Annamarie Porter, City Clerk
48 CITY COUNCIL STAFF REPORT
AGENDA ITEM 4.f
Meeting Date: October 9, 2023
SUBJECT: Approve Amendment 1 to the Agreement with Cannon Corporation to extend on-call services for an additional amount NTE $90,000 for a total contract amount not-to-exceed $132,000 and to extend the term through June 30, 2024 and authorize the Mayor to execute on behalf of the City PREPARED BY: Randy Murphy, City Manager
DISCUSSION:

The City has been without a Utilities Director since early July. The City Manager executed the attached original agreement with Cannon in the amount of $42,000 to enable former Director Matt van der Linden to provide very part-time support to the City whilst we recruited a new Director. This process is ongoing. In the meantime, the contracted amount has been exhausted and an amendment is necessary. Since the combined amount exceeds the City Manager’s signing authority, it has come before your Council for approval.

The attached Amendment Number 1 outlines the assistance that has been and will be provided until a new Department Director is in place. The costs for providing these services by Cannon is estimated to be $30,000 per quarter for a new not-to-exceed amount of $132,000. Note that the intent is to stop the contract as soon as a handoff with the new Director has happened. The current recruitment has a submittal deadline of October 30 so it is hoped that the occurs by the end of December.

ALTERNATIVES:

The City Council could not approve the amendment which would leave the Utilities Department without any professional guidance until the new Director is hired.

FISCAL IMPACT:

The fiscal impact is minimal, as the fees are offset by salary and benefits savings.

ATTACHMENTS:

A. Amendment No 1 to Agreement for Cannon Corp On Call services B. Scope of Services for Amendment No 1
C. Original Agreement for Cannon Corp On Call services
49 AMENDMENT NO. 1

TO THE PROFESSIONAL SERVICES AGREEMENT WITH CANNON CORPORATION THIS FIRST AMENDMENT, is made and entered into this 9th day of September, 2023, between the CITY OF SOLVANG, a municipal corporation and charter City, hereinafter referred to as "City" and CANNON CORPORATION, a California Corporation, hereinafter referred to as "Consultant". In consideration of the mutual covenants and conditions set forth in the original Agreement dated July 10, 2023; the parties agree to amend the not to exceed amount to $132,000 and to extend the term to June 30, 2024. The scope of services and fees are Exhibit "A" attached hereto and incorporated herein.

All remaining portions of the original Agreement and prior amendments shall remain in full force and effect.

CITY OF SOLVANG CANNON CORPORATION
____________________________ _______________________________ Mark lnfanti, Mayor Larry Kraemer, Director Water Resources Date Date
APPROVED AS TO FORM:
_______________________
Dave Fleishman, City Attorney
50 Exhibit A

SCOPE OF WORK
AND

FEE SCHEDULE
Additional work to the contract as detailed below:

CONTRACT ITEM AMOUNT
Held Charges $ 27,572.50
Policy Document Edits $ 8,500.00
Additional Environmental Requirements $ 35,865.00
Additional Housing Element Costs $ 58,380.00
Project Management & Expenses $ 23,600.00
Additional EIR Analysis - Site C $ 24,532.00
Contingency $ 10,000.00
Contract Cost Savings ($ 24,347.01)
Total Amendment 5 $ 164,102.49
Extend the term of the contract to June 30, 2024.
51 230701
1 1050 Southwood Drive, San Luis Obispo, CA 93401
T 805.544.7407 F 805.544.3863
CannonCorp.us
October 2, 2023
Mr. Randy Murphy
City Manager
City of Solvang
411 Second Street
Solvang, CA 93463
SUBJECT: UTILITIES DEPARTMENT ENGINEERING SUPPORT SERVICES – PROPOSAL TO EXTEND ON-CALL SERVICES Dear Mr. Murphy:

Cannon is pleased to continue assisting the City of Solvang Utilities Department during the director transition period. Presented below is Cannon’s scope of work, hourly rates, and schedule for aiding the Utilities Department.

Estimated Scope of Work

1. Office Hours. It has been determined that office hours are no longer needed. However, Mr. van der Linden will regularly be available to respond to City emails and meet with and direct City staff as needed within hours and budget limitations.

2. Engineering Services. With Mr. van der Linden serving as lead, Cannon will provide water and wastewater engineering services, answer questions, and provide technical assistance to City staff, the City Attorney, and City Water Attorneys as needed.

3. EMA-GSA. As available, Mr. van der Linden will attend the EMA-GSA staff meetings and provide brief summary emails following each meeting to City Manager and Water Division Supervisor.

4. WWTP Grant Funding. It is Cannon’s understanding that Carollo Engineers is the lead on this effort. Mr. van der Linden will be available to answer questions and provide supplemental technical assistance to City staff and Carollo Engineers as needed on the WWTP grant application.

5. WWTP Permit Compliance Plan. It is Cannon’s understanding that the Wastewater Division Supervisor is the lead on this effort (assisted by Carollo Engineers). Mr. van der Linden will be available to answer questions and provide supplemental technical assistance to City staff and Carollo Engineers as needed on the WWTP Permit Compliance Plan.

6. River Wells Permit. Mr. van der Linden will be available to answer questions and provide supplemental technical assistance to City staff and the City’s Water Attorneys as needed on the River Wells Permit. Mr. van der Linden will also be available to testify before the State Water Resources Control Board (and Administrative Hearing Officer) regarding the City’s River Wells Permit (Petition for Change). Services for this task will be provided through the end of January 2024.

7. Emergency Response. In the event of a major water or wastewater emergency that requires a management response, Mr. van der Linden will come into the City offices, or be available by phone, and assist as needed.
52 230701
2 1050 Southwood Drive, San Luis Obispo, CA 93401
T 805.544.7407 F 805.544.3863
CannonCorp.us
Hourly Rates
Cannon’s services will be provided on a time and materials basis up to an agreed upon not to exceed amount (unless authorized in advance) per the following hourly rates.

Senior Principal Engineer $248/hour (Matt van der Linden, PE) Associate Engineer $200/hour
Sr. Project Engineer $185/hour
Project Engineer $168/hour
When cost savings to the City can be achieved by utilizing other staff, hourly rates will be in accordance with Cannon’s rates at the time the services are rendered.

Schedule
The above-described assistance will begin upon City approval of an Amendment to the City’s existing On-Call Professional Services Agreement with Cannon. Cannon’s assistance will continue on a quarterly basis through December 31, 2023; through March 31, 2024; or through June 30, 2024, unless otherwise extended or halted earlier by the City. During this period, Mr. van der Linden will be available by phone at (805) 680-7757, by email, or virtually by pre-scheduled appointment. An average of 10 hours per week (total for both office and other time) are anticipated during the transition period.

Estimated Fees
Over the past quarter (July 2023 through September 2023), our monthly charges amount to approximately $14,000 per month (total of $42,000 for the quarter). Now that Mr. van der Linden is up-to-speed on current issues, it is likely monthly and quarterly costs will be less. We estimate monthly charges at $10,000 per month for a quarterly budget of $30,000. Therefore, we propose the total budgets for the various durations are as follows:
• Through December 31, 2023 $30,000
• Through March 31, 2024 $60,000
• Through June 30, 2024 $90,000
Please let us know if you have any questions or wish to discuss further. Thank you.

Sincerely,
Larry P. Kraemer, PE
Director, Water Resources Division
C 44813
MvdL
53 Cannon Corporation – Water Wastewater Engineering Services

CITY OF SOLVANG

PROFESSIONAL SERVICES AGREEMENT
PARTIES AND DATE. This Agreement is made and entered into this 10th day of July, 2023 (“ Effective Date”) by and between the CITY OF SOLVANG, a Municipal Corporation and Charter City organized under the Constitution and laws of the State of California with its principal place of business at 1644 Oak Street, Solvang, CA 93463 (“ City”) and CANNON CORPORATION, a California Corporation with its principal place of business at 1050 Southwood Drive, San Luis Obispo, CA 93401 Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement. The parties hereto, in consideration of the mutual covenants contained herein, hereby agree to the following terms and conditions:

1.0 GENERAL PROVISIONS

1.01 Term: This agreement will become effective on the date of execution set forth below, and will continue in effect until terminated as provided herein.

1.02 Services : Consultant shall perform the scope of work (tasks) described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the project schedule which is also set forth in Exhibit A.

Consultant shall determine the method, details and means of performing the abovereferenced services.

Consultant may, at their own expense, employ such assistants and subconsultants, as Consultant deems necessary to perform the services required of Consultant by this agreement.

However, Consultant may not assign this agreement to any other person or entity in the performance of required project- related services, and the City may not control, direct or supervise Consultant’ s assistants or employees in the performance of those services.

1.03 Standard of Performance: Consultant’ s services shall be performed in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of Consultant’ s profession currently practicing under similar conditions. Whenever the scope of work requires or permits approval by the City, it is understood to be approval solely for the purposes of conforming to the requirements of the scope of work and not acceptance of any professional or other responsibility for the work. Such approval does not relieve the Consultant of responsibility for complying with the standard of performance or laws, regulations, industry standards, or from liability for damages caused by negligent acts, errors, omissions, noncompliance with industry standards, or the willful misconduct of Consultant or its subcontractors. By delivery of completed work, Consultant certifies that the work conforms to the requirements of this contract and all applicable federal, state and local laws. If Consultant is retained to perform services requiring a license, certification, registration or other similar requirement under California law, Consultant shall maintain that license, certification, registration or other similar requirement throughout the term of this Contract.

1.04 Compensation: In consideration for the services to be performed by Consultant, City agrees to pay Consultant monetary consideration for professional services in accordance with the fee schedule set forth in Exhibit A. The parties agree that total compensation for fees and costs for the services detailed in Exhibit A shall not exceed the sum of $42,000, unless and until this Agreement is amended as provided herein.

DocuSign Envelope ID: 44212CC1- 569C-482B-A67E-EE33DC3465DB 54 Cannon Corporation – Water Wastewater Engineering Services

1.05 Billing/Payment Terms. All charges for Consultant’ s services and authorized related reimbursable expenses shall be billed monthly, and all undisputed charges will be paid by City within 30 (thirty) days of receipt. The bills shall list all tasks under this Agreement, the task budget, project total budget, percentage completed for each task for that month, associated percentage billing against each task, and total billing for that month. In the event the Agreement is based on time & materials billing up to a not-to-exceed amount, the bill shall itemize by date all services and expenses provided during the invoice period ( under this Agreement) including a brief description of the nature of work performed, the person or vendor performing them, the applicable billing rate, and the time expended. All Consultant service invoices must be approved by the City Manager prior to payment.

2.0 OBLIGATIONS OF CONTRACTOR

2.01 Contract Management and Service Performance: Consultant Principal shall serve as the project manager and will personally prepare, or direct and supervise the preparation of, all work product called for by this agreement. Consultant represents that it has the qualifications, experience and facilities to properly perform all services hereunder in a thorough, competent, timely, and professional manner and shall, at all times during the term of this Agreement, have in full force and affect all licenses required of it by law. Consultant agrees to devote the hours and the human resources necessary to timely perform the services set forth in this agreement in an efficient, professional, and effective manner.

2.02 Avoidance of Conflict of Interest.
a) Consultant may represent, perform services for, and be employed by additional individuals or entities, in Consultant’ s sole discretion, as long as the performance of these extracontractual services does not interfere with or present a conflict with City’s business or interfere with the timely performance and completion of Consultant’ s services under this Agreement. b) Consultant shall comply with all conflict of interest laws and regulations including, without limitation, the City’s Conflict of Interest Code (on file in the City Clerk’s Office). All officers, employees and/or agents of Consultant who will be working on behalf of the City pursuant to this Agreement may be required to file Statements of Economic Interest. Therefore, it is incumbent upon the Consultant to notify the City of any staff changes relating to this Agreement.
c) In accomplishing the scope of services of this Agreement, all officers, employees and/or agents of the Consultant unless as indicated in Subsection ( d), will be performing a very limited and closely supervised function, and therefore, unlikely to have a conflict of interest arise. No disclosures are required for any officers, employees, and/or agents of Consultant, except as indicated in Subsection ( d). _____ ( Initials).
d) In accomplishing the scope of services of this Agreement, Consultant will be performing a specialized or general service for the City, and there is substantial likelihood that the Consultant’ s work product will be presented, either written or orally for the purpose of influencing a governmental decision. As a result, the following persons shall be subject to the City’s Conflict of Interest Code.

None_____________________

2.03 Tools and Instrumentalities: Consultant shall provide all tools and instrumentalities to perform the services under this agreement.

DocuSign Envelope ID: 44212CC1- 569C-482B-A67E-EE33DC3465DB 55 Cannon Corporation – Water Wastewater Engineering Services

2.04 Workers’ Compensation and Other Employee Benefits: City and Consultant intend and agree that Consultant is an independent contractor of City and agree that Consultant and Consultant’ s employees and agents have no right to Workers’ Compensation and other Citysponsored employee benefits. Consultant agrees to provide Workers’ Compensation and other employee benefits, where required by law, for Consultant’ s employees and agents. Consultant agrees to hold harmless and indemnify City for any and all claims arising out of any claim for injury, disability, or death of Consultant and any of Consultant’ s employees or agents.

2.05 Indemnification
a) Non-design, non-construction Professional Services: To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782. 8), Consultant shall indemnify, defend, and hold harmless the City, and its elected officials, officers, employees, volunteers, and agents (“ City Indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and costs of litigation (“ claims”), arising out of the Consultant’ s performance or Consultant’ s failure to perform its obligations under this Agreement or out of the operations conducted by Consultant, including the City’s active or passive negligence, except for such loss or damage arising from the sole negligence or willful misconduct of the City. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant’ s performance of this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City’s option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims. b) Non-design, construction Professional Services: To the extent the Scope of Services involve a “construction contract” as that phrase is used in Civil Code Section 2783, this paragraph shall apply in place of paragraph ( a). To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8), Consultant shall indemnify, defend, and hold harmless the City, and its elected officials, officers, employees, volunteers, and agents (“ City Indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and costs of litigation (“ claims”), arising out of the Consultant’ s performance or Consultant’ s failure to perform its obligations under this Agreement or out of the operations conducted by Consultant, except for such loss or damage arising from the active negligence, sole negligence or willful misconduct of the City. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant’ s performance of this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City’s option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims.
c) Design Professional Services: In the event Consultant is a “design professional”, and the Scope of Services require Consultant to provide “ design professional services” as those phrases are used in Civil Code Section 2782. 8, this paragraph shall apply in place of paragraphs ( a) or (b). To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8) Consultant shall indemnify, defend and hold harmless the City and its elected officials, officers, employees, volunteers and agents (“ City Indemnitees”), from and against all claims, damages, injuries, losses, and expenses including costs, attorney fees, expert consultant and expert witness fees arising out of, pertaining to or relating to, the negligence, recklessness or willful misconduct of Consultant, except to the extent caused by the sole negligence, active negligence or willful misconduct of the City. Negligence, recklessness or willful misconduct of any subcontractor employed by Consultant shall be conclusively deemed to be the negligence, recklessness or willful misconduct of Consultant unless adequately corrected by Consultant. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant’ s performance of DocuSign Envelope ID: 44212CC1- 569C-482B-A67E-EE33DC3465DB 56 Cannon Corporation – Water Wastewater Engineering Services this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City’s option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims. In no event shall the cost to defend charged to Consultant under this paragraph exceed Consultant’ s proportionate percentage of fault. However, notwithstanding the previous sentence, in the event one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, Consultant shall meet and confer with other parties regarding unpaid defense costs. d) Payment by City is not a condition precedent to enforcement of the indemnities in paragraph ( a), (b), or (c). In the event of any dispute between Consultant and City, as to whether liability arises from the active negligence, sole negligence or willful misconduct of the City or its officers, employees, or agents, Consultant will be obligated to pay for City’s defense until such time as a final judgment has been entered adjudicating the City as having been actively negligent, solely negligent or as having engaged in willful misconduct. Except as otherwise required by Civil Code Section 2782.8, Consultant will not be entitled in the absence of such a determination to any reimbursement of defense costs including but not limited to attorney’ s fees, expert fees and costs of litigation. The provisions of this Section 2.05 shall survive completion of Consultant’ s services or the termination of this Agreement.

2.06 Insurance: Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit B attached to and part of this agreement.

3.0 OBLIGATIONS OF CITY

3.01 Cooperation: City agrees to comply with all reasonable requests of Consultant necessary to the performance of Consultant’ s duties under this agreement. City employees, agents and officers of the City agree to disclose all information relevant to this project to Consultant. Consultant shall be entitled to reasonably rely upon the accuracy and completeness of information furnished by City, provided that Consultant shall give City prompt written notice of any known defects in such information.

4.0 TERMINATION OF AGREEMENT

4.01 Termination Notice: Notwithstanding any other provision of this agreement, any party hereto may terminate this agreement, at any time, without cause, by giving at least 30 ( thirty) days’ prior written notice to the other parties to this agreement.

4.02 Termination on Occurrence of Stated Events: This agreement shall terminate automatically on the occurrence of any of the following events:
a. Sale of the business of any party;
b. The end of the 30 (thirty) days as set forth in section 4.01; c. End of the contract to which Consultant’ s services were necessary; or d. Assignment of this agreement by Consultant without the consent of City. e. Death of any party.

4.03 Termination by any Party for Default: Should any party default in the performance of this agreement or materially breach any of its provisions, the non-breaching party, at its option, may terminate this agreement, immediately, by giving written notice of termination to the breaching party.

DocuSign Envelope ID: 44212CC1- 569C-482B-A67E-EE33DC3465DB 57 Cannon Corporation – Water Wastewater Engineering Services

4.04 Termination: This agreement shall terminate on December 15, 2023, unless earlier extended as set forth in this Section. The City, with the agreement of Consultant, is authorized to extend the term of this agreement beyond the termination date, as needed, under the same terms and conditions as set forth in this agreement. Any such extension shall be in writing and be an amendment to this agreement.

5.0 SPECIAL PROVISIONS

5.01 Additional Tasks as May Be Assigned by the City Manager: Prior to initiating any Consultant work on matters relating to the purposes of this Agreement, but outside the Scope of Services for this Agreement, it shall be the responsibility of Consultant to obtain written approval of the City Manager, prior to initiation of such tasks.

5.02 Time Schedule: Consultant is to begin work upon receipt and execution of City contract. Consultant agrees to engage its best efforts to adhere strictly to the schedule set forth in Exhibit A and incorporated herein.

5.03 Work Outside Contract Scope: No payment for changed or additional work shall be made unless the changed or additional work has first been approved in writing by the City Manager and the parties have agreed upon the appropriate adjustment, if any, to the payment schedule and maximum payment amount for the changed or additional work. The Contract Manger may order changes or additions to the scope of work. Whether a change or addition to the scope of work is proposed by the Consultant or ordered by the City Manager, the parties shall in good faith negotiate an appropriate adjustment, if any, to the payment schedule and maximum payment for the changed or additional work. An approved change or addition, along with the payment adjustment, if any, will be effective upon an amendment to this contract executed by both parties. The amendment shall not render ineffective or invalidate unaffected portions of this contract.

5.04 Confidentiality:
a) Confidential Nature of Information. Consultant shall treat all information obtained from the City in the performance of this contract as confidential and proprietary to the City.

Consultant shall treat all records and work product prepared or maintained by Consultant in the performance of this contract as confidential.
b) Limitation on use and disclosure. Consultant agrees that it will not use any information obtained as a consequence of the performance of work for any purpose other than fulfillment of Consultant’ s scope of work. Consultant will not disclose any information prepared for the City, or obtained from the City or obtained as a consequence of the performance of work to any person other than the City, or its own employees, agents or subcontractors who have a need for the information for the performance of work under this contract unless such disclosure is specifically authorized in writing by the City. c) Security plan. If requested by the City Manager, Consultant shall prepare a security plan to assure that information obtained from the City or as a consequence of the performance of work is not used for any unauthorized purpose or disclosed to unauthorized persons.

Consultant shall advise the City of any request for disclosure of information or of any actual or potential disclosure of information.
d) Survival. Consultant’ s obligations under this paragraph shall survive the termination of this contract.

DocuSign Envelope ID: 44212CC1- 569C-482B-A67E-EE33DC3465DB 58 Cannon Corporation – Water Wastewater Engineering Services

6.0 MISCELLANEOUS

6.01 Notices: Except as otherwise expressly provided by law, any and all notices or other communications required or permitted by this agreement or by law to be served on or given to any party to this agreement shall be in writing and delivered or, in lieu of such personal service, when deposited in the United States mail, first class postage prepaid, to the following address for each respective party:

PARTY ADDRESS
TO: CITY OF SOLVANG City of Solvang
1644 Oak Street
Solvang, CA 93463
Attention: City Clerk
Copy to: Dave Fleishman
City Attorney
Richards, Watson & Gershon
847 Monterey Street, Suite 206
San Luis Obispo, CA 93401
TO CONSULTANT: Cannon Corporation
Larry Kraemer, Dir. Public Infrastructure Div
1050 Southwood Drive
San Luis Obispo, CA 93401

6.02 Governing Law: This agreement and all matters relating to this agreement shall be governed by the laws of the State of California in force at the time, should any need for interpretation of this agreement or any decision or holding concerning this agreement arise.

6.03 Binding Effect: This agreement shall be binding on and shall inure to the benefit of the heirs, executors, administrators, successors and assigns of the parties hereto, but nothing in this Section shall be construed as consent by City to any assignment of this agreement or any interest in the agreement.

6.04 Remedies: The remedies set forth in this agreement shall not be exclusive, but shall be cumulative with, and in addition to, all remedies now or hereafter allowed by law or equity.

6.05 Due Authority: The parties hereby represent that the individuals executing this agreement are expressly authorized to do so on and in behalf of the parties.

6.06 Ownership of Work Product: Upon delivery, the work product, including without limitation, all original reports, writings, recordings, drawings, files, and detailed calculations developed under this contract are the property of the City. Consultant agrees that all copyrights, which arise from creation of the work pursuant to this contract, shall be vested in the City and waives and relinquishes all claims to copyright or other intellectual property rights in favor of the City. City acknowledges that its use of the work product is limited to the purposes contemplated by the scope of work and that the Consultant makes no representation of the suitability of the work product for use in or application to circumstances not contemplated by the scope of work.

6.07. Integration and Modification: This contract represents the entire understanding and agreement of the City and Consultant as to those matters contained herein. This agreement DocuSign Envelope ID: 44212CC1- 569C-482B-A67E-EE33DC3465DB 59 Cannon Corporation – Water Wastewater Engineering Services correctly sets forth the obligations of the parties hereto to each other as of the date of this agreement. All agreements or representations respecting the subject matter of this agreement not expressly set forth or referred to in this agreement are null and void. No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder.

This contract may not be modified, amended, or altered except in writing signed by the City and Consultant.

6.08. Advice of Counsel: The parties agree that they are aware that they have the right to be advised by counsel with respect to the negotiations, terms, and conditions of this contract, and that the decision of whether or not to seek the advice of counsel with respect to this contract is a decision which is the sole responsibility of each of the parties hereto. This contract shall not be construed in favor or against either party by reason of the extent to which each party participated in the drafting of the contract.

6.09. Independent Review: Each party hereto declares and represents that in entering this contract it has relied and is relying solely upon its own judgment, belief and knowledge of the nature, extent, effect and consequence relating thereto. Each party further declares and represents that this contract is being made without reliance upon any statement or representation not contained herein of any other party, or any representative, agent, or attorney of any other party.

6.10. Attorney Fees: In the event of any controversy, claim or dispute between the parties hereto, arising out of or relating to this agreement, or the breach hereof, the prevailing party shall be entitled, in addition to other such relief as may be granted, to a reasonable sum as and for attorney fees.

6.11 No waiver: The waiver of any breach by any party of any provision of this agreement shall not constitute a continuing waiver or a waiver of any subsequent breach of this agreement.

6.12. Assignment: This agreement is specifically not assignable by Consultant to any person or entity. Any assignment or attempt to assign by Consultant whether it be voluntary or involuntary, by operation of law or otherwise, is void and is a material breach of this agreement, giving rise to a right to terminate as set forth in Section 4.03.

6.13. Time for Performance: Except as otherwise expressly provided for in this agreement, should the performance of any act required by this agreement to be performed by either party be prevented or delayed by reason by any act of God, strike, lockout, labor trouble, inability to secure materials, epidemics, pandemics, or any other cause, except financial inability, which is the fault of the party required to perform the act, the time for performance of the act will be extended for a period of time equivalent to the period of delay and performance of the act during the period of delay will be excused: provided, however, that nothing contained in this Section shall exclude the prompt payment by either party as required by this agreement of the performance of any act rendered difficult or impossible solely because of the financial condition of the party required to perform the act.

6.14 Severability: Should any provision of this agreement be held by a court of competent jurisdiction or by a legislative or rulemaking act to be either invalid, void or unenforceable, the remaining provisions of this agreement shall remain in full force and effect, unimpaired by the holding, legislation or rule.

6.15. Construction: The parties agree that each has had an opportunity to have their counsel review this agreement and that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this agreement or any amendments or exhibits thereto. The captions of the sections are for convenience and DocuSign Envelope ID: 44212CC1- 569C-482B-A67E-EE33DC3465DB 60 Cannon Corporation – Water Wastewater Engineering Services reference only, and are not intended to be construed to define or limit the provision to which they relate.

6.16. Amendments: Amendments to this agreement shall be in writing and shall be made only with the mutual written consent of all the parties to this agreement.

6.17. Signatures: The individuals executing this contract represent and warrant that they have the legal capacity and authority to do so on behalf of their respective legal entities.

IN WITNESS WHEREOF, the parties have executed this contract on the following date.

CITY OF SOLVANG CONTRACTOR

CANNON CORPORATION
By: By:

Randy Murphy, City Manager Larry Kraemer, Dir. Public Infrastructure Div Date: Date:

APPROVED AS TO FORM
Richards, Watson & Gershon
By:

Dave Fleishman, City Attorney
Date:

ATTEST:

Annamarie Porter, City Clerk
DocuSign Envelope ID: 44212CC1- 569C-482B-A67E-EE33DC3465DB 7/ 9/ 2023
20237/ 10/ 2023 7/ 10/
61 Cannon Corporation – Water Wastewater Engineering Services

EXHIBIT A

SCOPE OF WORK,

FEE SCHEDULE

PROJECT SCHEDULE
DocuSign Envelope ID: 44212CC1- 569C-482B-A67E-EE33DC3465DB 62 230701
1 1050 Southwood Drive, San Luis Obispo, CA 93401
T 805.544.7407 F 805.544. 3863
CannonCorp. us
July 5, 2023
Mr. Jose Acosta
Utilities Director
City of Solvang Utilities Department
411 Second Street
Solvang, CA 93463
SUBJECT: UTILITIES DEPARTMENT ENGINEERING SUPPORT SERVICES - PROPOSAL Dear Mr. Acosta:

Cannon is pleased to assist the City of Solvang Utilities Department during the director transition period. Presented below is Cannon’ s scope of work, hourly rates, and schedule for aiding the Utilities Department.

Scope of Work

1. Office Hours. Mr. van der Linden will maintain office hours as described under the Schedule below and be available by phone when traveling. During these hours Mr. van der Linden will respond to City emails and be available to meet with and direct City staff as may be appropriate.

3. EMA-GSA. As available, Mr. van der Linden will attend the EMA-GSA staff meetings and provide brief summary emails following each meeting to City Manager and Water Division Supervisor.

4. WWTP Grant Funding. It is Cannon’ s understanding that Carollo Engineers is the lead on this effort. Mr. van der Linden will be available to answer questions and provide supplemental technical assistance to City staff and Carollo Engineers as needed on the WWTP grant application.

5. WWTP Permit Compliance Plan. It is Cannon’ s understanding that the Wastewater Division Supervisor is the lead on this effort (assisted by Carollo Engineers). Mr. van der Linden will be available to answer questions and provide supplemental technical assistance to City staff and Carollo Engineers as needed on the WWTP Permit Compliance Plan.

6. Emergency Response. In the event of a major water or wastewater emergency that requires a management response, Mr. van der Linden will come into the City offices, or be available by phone, and assist as needed.

Hourly Rates
Cannon’ s services will be provided on a time and materials basis not to exceed $50,000 (unless authorized in advance) per the following hourly rates.

Principal Engineer $ 250/ hour (Matt van der Linden, PE) Associate Engineer $ 200/ hour
Exhibit "A"
DocuSign Envelope ID: 44212CC1- 569C-482B-A67E-EE33DC3465DB 63 230701
2 1050 Southwood Drive, San Luis Obispo, CA 93401
T 805.544.7407 F 805.544. 3863
CannonCorp. us
Sr. Project Engineer $ 187/ hour
Project Engineer $ 173/ hour
When cost savings to the City can be achieved by utilizing other staff, hourly rates will be in accordance with Cannon’ s rates at the time the services are rendered.

Schedule
The above-described assistance will begin upon City approval of an Amendment to the City’ s existing On-Call Professional Services Agreement with Cannon. Cannon’ s assistance will continue through December 15, 2023 unless otherwise extended or halted earlier by the City. During this period, Mr. van der Linden will maintain weekly “ office hours” at the City’ s offices on Tuesday mornings and Thursday afternoons. Total hours in the office will vary based on Mr. van der Linden’ s current travel plans but will typically vary from 2 to 5 hours per week. When not in the office on Tuesdays and Thursdays, Mr. van der Linden will be available by phone at (805) 680-7757 or virtually by prescheduled appointment. An average of 8 hours per week (total for both office and other time) are anticipated during the transition period.

Please let us know if you have any questions. Thank you.

Sincerely,
Larry P. Kraemer, PE
Director, Water Resources Division
C 44813
MvdL
DocuSign Envelope ID: 44212CC1- 569C-482B-A67E-EE33DC3465DB 64 Cannon Corporation – Water Wastewater Engineering Services

EXHIBIT B

INSURANCE REQUIREMENTS
Prior to the beginning of and throughout the duration of the Work, Consultant will maintain insurance in conformance with the requirements set forth below. Consultant will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth here, Consultant agrees to amend, supplement or endorse the existing coverage to do so. Consultant acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to City in excess of the limits and coverage required in this agreement and which is applicable to a given loss, will be available to City.

Consultant shall provide the following types and amounts of insurance:

Commercial General Liability Insurance using Insurance Services Office “ Commercial General Liability” policy form CG 00 01, or a City approved equivalent. Defense costs must be paid in addition to limits. There shall be no cross liability exclusion for claims or suits by one insured against another. Limits are subject to review but in no event less than $ 1,000,000 per occurrence and in the aggregate.

Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including symbol 1 (Any Auto) or the equivalent. Limits are subject to review, but in no event to be less than $1,000,000 per accident. If Consultant owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If Consultant or Consultant’ s employees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such person.

Workers Compensation on a state-approved policy form providing statutory benefits as required by law with employer’ s liability limits no less than $ 1,000,000 per accident or disease.

Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the consultant and “Covered Professional Services” as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must pay on behalf of” the insured and must include a provision establishing the insurer’ s duty to defend. The policy retroactive date shall be on or before the effective date of this agreement.

Insurance procured pursuant to these requirements shall be written by insurers that are admitted carriers in the state of California and with an A.M. Bests rating of A- or better and a minimum financial size VII.

General conditions pertaining to provision of insurance coverage by Consultant. Consultant and City agree to the following with respect to insurance provided by Consultant:

1. Consultant agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials, employees and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992, or a City approved equivalent. Consultant also agrees to require all contractors, and subcontractors to do likewise.

2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or Consultant’ s employees, or agents, from waiving the right of subrogation prior to a loss. Consultant agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise.

3. All insurance coverage and limits provided by Consultant and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement DocuSign Envelope ID: 44212CC1- 569C-482B-A67E-EE33DC3465DB 65 Cannon Corporation – Water Wastewater Engineering Services or any other agreement relating to the City or its operations limits the application of such insurance coverage.

4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing.

5. Consultant’ s general liability policy shall not contain any provision or definition that would serve to eliminate so-called “third party action over” claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor.

6. All coverage types and limits required are subject to approval, reasonable modification and reasonable additional requirements by the City, as the need arises. Consultant shall not make any reductions in scope of coverage ( e.g. elimination of contractual liability or reduction of discovery period) that may affect City’s protection without City’s prior written consent.

7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant’ s general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Consultant or deducted from sums due Consultant, at City option.

8. Certificate( s) are to reflect that the insurer will provide 30 days notice to City of any cancellation of coverage by the carrier.

9. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Consultant or any subcontractor, is intended to apply first and on a primary, noncontributing basis in relation to any other insurance or self insurance available to City.

10. Consultant agrees to require that subcontractors, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage required of Consultant. Consultant agrees to monitor and review all such coverage and assumes responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review.

11. If Consultant’ s existing coverage includes a deductible or self-insured retention, the deductible or selfinsured retention must be declared to the City. At that time the City shall review options with the Consultant, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions. Consultant shall be responsible for paying any deductibles or self-insured retentions on its policies.

12. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety ( 90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increased benefit to City.

13. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement.

DocuSign Envelope ID: 44212CC1- 569C-482B-A67E-EE33DC3465DB 66 Cannon Corporation – Water Wastewater Engineering Services

14. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard.

15. Consultant will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect.

16. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Consultant’ s insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five days of the expiration of the coverages.

17. The provisions of any workers’ compensation or similar act will not limit the obligations of Consultant under this agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents.

18. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all-inclusive.

19. These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such.

20. The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section.

21. Consultant agrees to be responsible for ensuring that no contract used between itself and its subconsultants reserves the right to charge City or Consultant for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements.

There shall be no recourse against City for payment of premiums or other amounts with respect thereto.

22. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right ( but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City.

DocuSign Envelope ID: 44212CC1- 569C-482B-A67E-EE33DC3465DB 67 July 2023

SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 25 26 27 28 29 30 1
2 3 4 5 6 7 8
9 10 11 12 13 14 15
MV
office hours
10am - 12pm
16 17 18 19 20 21 22
MV
office hours
10am - 12pm
23 24 25 26 27 28 29
MV
office hours
10am - 12pm
30 31 Notes
Cannon - Matt van der Linden ( MV)
Solvang Utilities Department Engineering Support Services 68 August 2023

SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 30 31 1 2 3 4 5
MV out of town MV out of town MV out of town MV out of town 6 7 8 9 10 11 12
MV out of town MV out of town MV out of town
MV
office hours
2pm - 4pm
13 14 15 16 17 18 19
MV vacation MV vacation MV vacation
MV
office hours
2pm - 4pm
20 21 22 23 24 25 26
MV
office hours
10am - 12pm
27 28 29 30 31 1 2
MV
office hours
10am - 12pm
3 4 Notes
69 September 2023

SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 27 28 29 30 31 1 2
3 4 5 6 7 8 9
MV
office hours
10am - 12pm
10 11 12 13 14 15 16
MV
office hours
10am - 12pm
17 18 19 20 21 22 23
MV out of town MV out of town MV out of town MV out of town MV out of town 24 25 26 27 28 29 30
MV vacation MV vacation MV vacation MV vacation MV vacation 1 2 Notes
70 October 2023

SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 1 2 3 4 5 6 7
MV out of town MV out of town MV out of town MV out of town MV out of town 8 9 10 11 12 13 14
MV
office hours
10am - 12pm
15 16 17 18 19 20 21
MV
office hours
10am - 12pm
22 23 24 25 26 27 28
MV
office hours
10am - 12pm
29 30 31 1 2 3 4
5 6 Notes
71 November 2023

SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 29 30 31 1 2 3 4
MV
office hours
10am - 12pm
5 6 7 8 9 10 11
MV
office hours
10am - 12pm
12 13 14 15 16 17 18
19 20 21 22 23 24 25
Thanksgiving
26 27 28 29 30 1 2
3 4 Notes
MV office hours after November 9 are yet to be determined. 72 CITY COUNCIL STAFF REPORT
AGENDA ITEM 6.a
Meeting Date: October 9, 2023
SUBJECT: Discussion and possible action to adopt on second reading by title only Ordinance No. 23-0369, removing Section 6-2-5, amending Section 7-3-10, and adding Chapter 6 (Camping) to Title 5 (Public Health and Safety) of the Solvang Municipal Code and making a determination of exemption under the California Environmental Quality Act
PREPARED BY: Dave Fleishman, City Attorney
DISCUSSION:

At its August 28 meeting, the City Council introduced an ordinance to modify the City’s camping regulations to conform to current developments in the law. The ordinance returned for second reading at the September 11 meeting, at which time a number of concerns were raised regarding the ordinance.

Many of the questions about the ordinance posed by members of the public are answered in the text of the ordinance itself, and other questions were answered at the September 11 meeting. The Council tabled the ordinance and directed staff to revisit the ordinance to address the comments and concerns raised during the September 11 meeting.

Staff has considered all the issues raised at that meeting. Notwithstanding these concerns, staff recommends adoption of the ordinance as previously proposed. Modifying the ordinance to further restrict available options to those experiencing homelessness runs a greater risk of challenge in the courts. The ordinance being proposed provides City staff and law enforcement officials the appropriate tools to address unlawful camping within the City, where the existing ordinance does not.

Should the state of the law change in the coming months because of the potential Supreme Court hearing of the City of Grants Pass case, staff will consider whether additional restrictions or changes to the ordinance are warranted. Until that time, however, failing to pass this ordinance will leave the City without an effective means to address unlawful camping in the City.

As such, the attached draft ordinance is returning to Council for second reading and adoption.

ALTERNATIVES:

The Council could decline to adopt the ordinance and give staff alternative direction.

FISCAL IMPACT:

There is no fiscal impact associated with the adoption of the ordinance. Upon adoption, minor codification expenses will be incurred that are within currently budgeted expenses. Additional cost of enforcement will depend on the number of violations observed, which is undetermined at this time.

ATTACHMENTS:

A. Draft Ordinance No. 23-0369
73 O 23-0369 Camping Regulations
ORDINANCE NO. 23-0369

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOLVANG, CALIFORNIA REMOVING SECTION 6-2-5, AMENDING SECTION 7-3-10 AND ADDING A NEW CHAPTER 6 (CAMPING) OF TITLE 5 (PUBLIC HEALTH AND SAFETY) OF THE SOLVANG MUNICIPAL CODE TO ESTABLISH

CAMPING REGULATIONS IN THE CITY AND MAKING A DETERMINATION OF EXEMPTION

UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
WHEREAS, the City Council of the City of Solvang (“City”) desires to amend its camping and vehicle habitation ordinances in according with current law; and WHEREAS, the City finds that camping and storage of personal property in public areas, rightsof-way, and adjacent to essential public utilities can interfere with the intended uses of such spaces and create public health and safety hazards that adversely affect the City’s residents; and WHEREAS, the City has determined that maintaining public areas, rights-of-way and essential public utilities in a clean, sanitary and accessible condition allows the public to use and enjoy public areas and amenities for their intended purposes and ensures such areas remain accessible for shelter and sleeping for those who have no other options for shelter; and WHEREAS, the City desires to adopt a camping ordinance for the purpose of protection of the public health, welfare and safety of its residents, and in accordance with current law.

NOW, THEREFORE, the people of the chartered City of Solvang do ordain as follows:

SECTION 1. Section 6-2-5 “Sleeping in public and private places” is hereby repealed in its entirety.

SECTION 2. Section 7-3-10 “Recreational vehicles.”, Chapter 3 “Stopping, standing and parking”, Title 7 “Motor Vehicles and Traffic” is hereby amended to read as follows:
“7-3-10 Recreational vehicles.

A. Definitions.

CAMPING TRAILER or CAMPER. A vehicular portable unit mounted on wheels and constructed with collapsible partial sidewalls that fold for towing by another vehicle and unfold at the campsite, and designed for human habitation for recreational or emergency occupancy.

MOTOR HOME. A vehicular unit built on or permanently attached to a self-propelled motor vehicle chassis, chassis cab or van, which becomes an integral part of the completed vehicle, and designed for human habitation for recreational or emergency occupancy.

RECREATIONAL VEHICLE. Any motor home, slide-in camper, travel trailer, truck camper or camping trailer, with or without motor power, designed for human habitation for recreational or emergency occupancy.

SLIDE-IN CAMPER. A portable unit consisting of a roof, floor and sides, designed to be loaded onto and unloaded from the bed of a pickup truck, and designed for human habitation for recreational or emergency occupancy.

TEMPORARY RECREATIONAL VEHICLE. Any motor vehicle altered and equipped for sleeping or human habitation.
74 TRAVEL TRAILER. A portable unit, mounted on wheels, of such a size and weight as not to require special highway movement permits when drawn by a motor vehicle, and designed for human habitation for recreational or emergency occupancy.

B. Parking Restrictions. No person shall park a recreational vehicle or temporary recreational vehicle in the municipal center parking lot. The city engineer is authorized to place signs or markings within or about the municipal center parking lot to effectuate the provisions of this subsection.

C. Use of Vehicles for Human Habitation on Public Property. It is unlawful for any person to use any vehicle, recreational vehicle, or temporary recreational vehicle, for human habitation on any public street or alley, city parking lot, city right-of-way, or public property, as follows, unless the City Manager, or their designee, specifically authorizes a public street, alley, city parking lot, city right-of-way or public property to be used for habitation:

1. Between the hours of 9:00 p.m. of one day and 6:00 a.m. the next day; and

2. At any time, within 200 feet of a school that offers instruction on those courses of study required by the California Education Code or that is maintained pursuant to the standards set by the State Board of Education. School for purposes of this section does not include a vocational or professional institution of higher education, including a community or junior college, college, or university. The setback shall be calculated from the school property boundaries; and

3. At any time, within any area zoned Tourist Commercial District (TRC) on the City of Solvang Zoning Map in effect at the time.

D. For purposes of this Section, evidence of human habitation may include observations, considering all the circumstances, that a person is using a vehicle, recreational vehicle, or temporary recreational vehicle for: sleeping, bathing, preparing or cooking meals, possessing or storing items that are not associated with ordinary vehicle use, such as a sleeping bag, bedroll, blanket, sheet, pillow, used bedding, kitchen utensils, cookware, cooking equipment, camping gear, food, water, personal grooming items, or containers of feces or urine. Evidence of human habitation may also include observations, considering all the circumstances, that: a person has obscured some or all of the windows; there is litter, rubbish, or waste in or around the vehicle, recreational vehicle, or temporary recreational vehicle; there is furniture set up in or around the vehicle, recreational vehicle, or temporary recreational vehicle, such as chairs, tables, umbrellas, or portable cooking equipment; or there is evidence of human urination or defecation around the vehicle, recreational vehicle, or temporary recreational vehicle.

SECTION 3. Chapter 6 (Camping) is hereby added to Title 5 (Public Health & Safety) to read as follows:
“Chapter 6. Camping
5-6-1 Purpose.
5-6-2 Definitions.
5-6-4 Camping on City property.
5-6-5 Camping on private property.
5-6-6 Enforcement
5-6-7 Violations
5-6-1 Purpose.

O 23-0369 Camping Regulations
75 O 23-0369 Camping Regulations
Public areas within the City should be accessible and available to residents and the public at large for their intended uses. The unauthorized use of public areas for camping and the storage of personal property interferes with the rights of other members of the public to use public areas for their intended purposes and can create a public health or safety hazard that adversely affects residential and commercial areas. The purpose of this chapter is to maintain public areas in clean, sanitary and accessible condition to prevent the misappropriation of public areas for personal use, and to promote the public health and safety by ensuring that public areas remain readily accessible for their intended uses, while also making public areas available for shelter and sleeping by people who have no other options for shelter.
5-6-2 Definitions.

CAMP or TENT CAMP or CAMPING means to pitch a tent, use, or occupy camp materials or a camp for the purpose of occupancy, habitation, or sheltering for survival, and in such a way as will facilitate sleeping or storage of personal belongings, carrying on cooking activities, taking measures to keep protected from the elements including heat and cold, or any of these activities in combination with one another or in combination with either sleeping or making preparations to sleep. A “Camp” or “Campsite” is a location where people camp or are camping. Camp, tent camp, or camping does not include vehicles, automobiles or recreational vehicles used for shelter and/or sleeping on public property, which is regulated in Section 7-3-10.

CAMP MATERIALS may include, but are not limited to, tents, chairs, tarps or tarpaulins, cots, beds, sleeping bags, flameless stoves, blankets, sleeping or bedding materials, food or food storage items, and/or similar items that are or appear to be used as living and/or sleeping accommodations, or to assist with living and/or sleeping activities.

ESSENTIAL CITY-OWNED OR OPERATED PUBLIC UTILITIES means all City-owned or controlled property, whether in fee title, or as holder of an easement or lease, on which the City operates public utilities or other essential services, including, but not limited to the Solvang Municipal Center, Solvang Wastewater Treatment Plant and water wells operated by the City.

ESTABLISHED CAMPSITE means a location or locations in the public right-of-way or on City property where a camp, camps, and/or camp materials have been set up for twenty-four (24) hours or more.

Established Campsites shall consist of no more than two individuals, two leashed dogs, and one tent.

Established campsite does not include vehicles, automobiles or recreational vehicles used for shelter and/or sleeping on public property, which is regulated in Section 7-3-10.

PUBLIC RIGHTS-OF-WAY means all City-owned or controlled rights-of-way, whether held in fee title or as holder of an easement for right-of-way or public access purposes. Public rights-of-way include but are not limited to any public road, street, sidewalk, or private street or other property that is subject to a public access easement dedicated or granted to the City for vehicular, pedestrian, utilities or other means, and any planter strip or landscaped area located adjacent to or contained within streets that is part of the public right-of-way.
5-6-3 Camping on City property.

A. It is prohibited at all times for any person to use City property, rights-of-way and essential Cityowned public utilities to camp or for camping or for the purpose of occupancy, habitation, or sheltering for survival except as otherwise authorized in this Chapter, provided that the City Manager may, in their discretion, designate certain City properties or portions of properties or rights-of-way as exclusive areas where camping for sheltering and/or sleeping may be allowed 76 O 23-0369 Camping Regulations
on a limited basis, and may set the terms and conditions of any camping use that may be allowed.

B. People who do not have any other permanent residence or domicile and/or are involuntarily homeless are not prohibited from camping on public property or rights-of-way, provided camping occurs in compliance with the following regulations and is consistent with any administrative rules and policies promulgated by the City Manager, or their designee, in accordance with subsection A:

1. Unless otherwise specified, any camping or camp, where allowed, may only occur for 24 hours at a time in any one location. After a camp has been in one place for 24 hours or more, the City may post notice at the location that the camp, and all associated camp materials, must be removed no more than 72 hours later and all personal property remaining will be removed, as described in Section 5-6-7. After 24 hours in one location, the camp and all associated camp materials must be moved at least two blocks or 1200 feet, whichever is greater.

2. In addition to the prohibition on camping on City property in subsection A, camping is not allowed at any time in any of the following places:
i. Any area zoned Tourist Commercial District (TRC) on the City of Solvang Zoning Map in effect at the time.
ii. Property of any essential City-owned or operated public utilities. iii. Any place where camping, a camp, or camp materials create a physical impediment to emergency or non-emergency ingress, egress or access to property, whether private or public, or on public sidewalks or other public rightsof-way, including but not limited to driveways providing access to vehicles, and entrances or exits from buildings and/or other real property. iv. Any vehicle lane, bicycle lane, or roundabout within any public-right-of way. v. On any street or public right-of-way the City has closed to camping due to construction, heavy vehicle use, or other use of the roadway that is incompatible with camping in the right-of-way. The City does not need to close a street to vehicle traffic or close a street to camping under this Section. vi. Any location within 100 feet of Mission Drive.
vii. At any time within those areas as defined in Section 7-3-10.C.

3. Camping, when and where allowed, is subject to all of the following:
i. Individuals, camp materials, camps or personal property may not obstruct sidewalk accessibility or passage, clear vision, fire hydrants, City or other public utility infrastructure, or otherwise interfere with the use of the right-of-way for vehicular, pedestrian, bicycle, or other passage.
ii. A camp or camping must be limited to a spatial footprint no greater than 144 square feet. The intent of this section is to allow a person to sleep protected from 77 O 23-0698 Camping Regulations
the elements and maintain the essentials for living, while still allowing others to use public spaces as designed and intended.
iii. To prevent larger camping sites from forming and the impacts that can result, no more than two camps may be set up per street block. If there are any camps set up on a particular street block, no other camp may be within 300 feet of any of those camps, including but not limited to across the street or on another street block. In any park owned or operated by the City, camps may not be within 300 feet of any other camp.
iv. Individuals may not accumulate, discard, or leave behind garbage, debris, unsanitary or hazardous materials, or other items of no apparent utility in the public rights-of-way, on City property, or on any adjacent public or private property.
v. Open flames, recreational fires, burning of garbage, bonfires, or other fires, combustible fuel-based flames, or heating deemed unsafe by the City or the County Sheriff are prohibited. Flameless cooking stoves and other flameless devices for keeping warm are permitted.
vi. Dumping of gray water (i.e. wastewater from baths, sinks, and the like) or black water (i.e. sewage) into any facilities or places not intended for gray water or black water disposal is prohibited. This includes, but is not limited to City streets, public rights-of-way, public waterways and storm drains, which are not intended for disposal of gray water or black water.
vii. Unauthorized connections or taps to electrical or other utilities, or violations of Building, Fire or other relevant codes or standards, are prohibited. viii. Obstruction or attachment of camp materials or personal property to fire hydrants, utility poles, or other utility or public infrastructure, fences, trees, vegetation, vehicles, or buildings is prohibited.
ix. Items used for shelter must be readily portable, such as tents. Individuals may not build or erect structures that are not readily portable, such as structures constructed out of plywood, wood materials, pallets, or other similar materials. x. Storage of personal property such as vehicle tires, bicycles, or associated components (except as needed for an individual’s personal use), gasoline, generators, lumber, household furniture, propane tanks, combustible material or gases, or other items or materials, is prohibited, other than what is related to camping, sleeping, or keeping warm and dry.
xi. Digging, excavation, terracing of soil, alteration of ground, water or infrastructure, or damage to vegetation or trees is prohibited.
xii. All animals must be leashed or crated at all times. Dogs must be licensed with the County of Santa Barbara.

4. Enforcement of this subsection may be suspended when an individual does not have access to shelter, when an individual is engaged in case management or behavioral health services, or when necessary or appropriate to respond to an individual’s disability, 78 O 23-0698 Camping Regulations
as may be further set forth in an administrative policy implementing this Chapter adopted by the City Manager, or their designee.
5-6-4 Camping on private property.

It is unlawful for any person to camp between the hours of one-half (1/2) hour after sunset of one day and six (6:00) a.m. of the next day, whether inside or outside of a vehicle, in or on any private property, including, but not limited to vacant lots, parking areas, residential and commercial properties, unless the person camping in or on such private property:

A. Is the owner thereof, or the lessee of such property or the houseguest of such owner or lessee or has the permission of the owner of such property, his or her agent or the person in lawful possession of such property; and,
B. The person(s) camping have access to sanitary facilities approved by the health officer of the county, including, but not limited to toilet, hand washing and trash disposal facilities at all times people are authorized to be present for camping.
5-6-5 Enforcement.

A. The City Manager, or their designee, is specifically authorized to modify or suspend enforcement of any section or element of this Chapter in the event of a declared emergency, pursuant to administrative rules or policies, weather conditions (including but not limited to extreme heat or cold), or for any other reason within the City Manager's authority, regardless of whether an emergency has been declared.

B. The City Manager, or their designee, may adopt administrative rules or policies governing or guiding enforcement of this Chapter, including, but not limited to ensuring consistent and appropriate enforcement for various circumstances.
5-6-6 Violations.

A. Any violation of this Chapter may be prosecuted as a misdemeanor, pursuant to Chapter 3, of Title 1 of this Code. At the City’s discretion, it may issue Administrative Citations as permitted by Chapter 5A of Title 6 of this Code. Citations will be issued only when other means of achieving compliance have been unsuccessful or are not practicable for the particular situation.

B. Before a citation is issued, the enforcement officer will contact the person and provide a reasonable opportunity to cure or remedy the alleged violation. In the case of an emergency, such as possible site contamination by hazardous materials, or where there is danger to human life or safety or illegal activities where removal can be immediate or accomplished more quickly, depending on the severity of the situation, the City, or its designated contractors, may immediately remove and/or clean-up the camp(s), camp materials or other personal property that are creating or contributing to the violation(s) and the emergency. Any camp, camp materials, or personal property removed or cleaned-up by the City, or its designated contractors, shall be subject to the requirements of storage of personal property and notice of storage provisions in subsection E, below.

C. If, after a reasonable time to cure or remedy the violation given in accordance with Subsection B, above, camps, camp materials or personal property remain in violation of any of the standards in this Chapter, the City, or its designated contractors, may remove and/or clean-up 79 O 23-0698 Camping Regulations
the camp(s), camp materials, or other personal property that are creating or contributing to the violation(s) pursuant to the following procedures:

1. An enforcement officer shall post notice at the location, at least 72 hours in advance, notifying the owner of the campsite and all camping materials and/or personal property that the City shall remove and/or clean-up the campsite and all remaining personal property.

2. A campsite may be removed for violation of this Chapter without a 72-hour notice when there is probable cause for the enforcement official to believe that illegal activity, other than camping, is occurring on the campsite or in the immediate vicinity of the campsite, or the property that comprises the campsite is being used or is intended to be used to commit or facilitate the commission of otherwise illegal activity; or in the event of an exceptional emergency, such as possible site contamination by hazardous materials, or where there is danger to human life or safety. If the danger to human life or safety can be eliminated by moving the established campsite to a safe location, the campsite shall be moved rather than removed.

3. Once the 72-hour notice has been posted, the City may act on the notice and remove the campsite beginning 72 hours after posting for up to ten (10) days following the posting.

4. After a camp has been removed subject to a 72-hour notice or under circumstances when no advance notice is required, the camp and all associated camp facilities must be moved at least two blocks or 1200 feet, whichever is greater, and the City may order that no camp be set up in that same location or a 300-foot radius for up to 30 days. The City will post signs informing the public that camping is temporarily prohibited at the location.

5. When removing personal property, the City will make all reasonable efforts to determine if the property belongs to an individual and has any apparent utility and shall store and make property available as described in subsection E, below. The City will make all reasonable efforts to identify which established campsite property was removed from, to aid in returning the property to its owner.

6. Following removal of personal property from City property or public right-of-way, the City shall post a notice at or as near as possible to the location the property was collected and on the City’s website, stating where the personal property is being stored, and listing the phone number and hours a person claiming ownership can collect or make arrangements to collect their personal property.

D. Personal property or camp materials may be removed from public rights-of-way, City property, or a camp or campsite if in violation of the provisions of this Chapter.

E. Personal property removed from public rights-of-way or City property and unclaimed at the time of removal will be stored by the City for a minimum of ninety (90) days, or the duration required by law at the time of removal. The City may dispose of any personal property that remains unclaimed after ninety (90) days, or such duration as required or allowed by law.

1. Items that are perishable, that have no apparent use, are not identifiable as belonging to an individual, or that are in an unsanitary condition due to saturation or contamination from bodily fluids, whether human or animal, or other contamination, will be considered 80 O 23-0369 Camping Regulations
garbage, discarded, and will not be stored. Property discarded, dumped, or otherwise abandoned in the public rights-of-way or on City property may be immediately discarded.

2. Weapons, drug paraphernalia, or other contraband, and items that appear to be either stolen or evidence of a crime, shall be given to law enforcement officials.

SECTION 4. This Ordinance has been reviewed for compliance with the California Environmental Quality Act (CEQA), the CEQA Guidelines (Title 14, Division 6, Chapter 3 of the California Code of Regulations), and the City’s environmental procedures. The City has determined that this Ordinance is exempt from CEQA pursuant to CEQA Guidelines Section 15060(c)(2), 15060(c)(3), and 15061(b)(3) because the City Council hereby finds with certainty that there is no possibility the passage of this Ordinance will result in a direct or reasonably foreseeable indirect physical change in the environment nor have a significant effect on the environment.

SECTION 6. This ordinance shall become effective 30 days after its adoption.

SECTION 7. Solvang is a Charter City and has adopted its own rules for summarizing and posting ordinances once they are adopted. A summary of this ordinance will be prepared by the City Clerk. The summary will be posted in three locations after adoption as directed in the Solvang Municipal Code. A true and correct copy of the full ordinance together with a record of the vote of each council member shall be kept by the City Clerk.

PASSED, APPROVED, AND ADOPTED on this 9th day of October 2023. __________________________________
Mark Infanti, Mayor
APPROVED AS TO FORM: ATTEST:
__________________________________ __________________________________ Dave Fleishman, City Attorney Annamarie Porter, City Clerk 81 O 23-0369 Camping Regulations

STATE OF CALIFORNIA )
COUNTY OF SANTA BARBARA )ss

CITY OF SOLVANG )
I, Annamarie Porter, City Clerk of the City of Solvang, California do hereby certify that the foregoing Ordinance No. 23-0369 was duly introduced at a regular meeting of the City Council held on the 28th day of August, 2023, and was duly adopted at a regular meeting of said City Council held on the 9th day of October 2023, and thereafter signed and approved by the Mayor and attested by the City Clerk, and that said Ordinance was adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Annamarie Porter, City Clerk
82

Solvang City CouncilOctober 9, 2023

Solvang City Council
October 9, 2023