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Special Closed Session – 5:30 p.m.
Regular Meeting – 6:30 p.m.
5:30 PM SPECIAL CLOSED SESSION
CALL TO ORDER
Mayor Infanti called the meeting to order at 5:30 p.m. in the City Hall Council Chamber, 1644 Oak Street, Solvang, California.
ROLL CALL
Present: Mayor Mark Infanti, Mayor pro tem Elizabeth Orona, Councilmembers David Brown, Claudia Orona
Absent: Councilmember Robert Clarke
Staff: City Manager Randy Murphy, City Attorney David Fleishman, City Clerk Annamarie Porter
PLEDGE OF ALLEGIANCE
Councilmember Claudia Orona led in the Pledge of Allegiance.
1. PUBLIC COMMUNICATIONS ON CLOSED SESSION
The following members of the public spoke:
Denise El Amin
There were no other public communications on Closed Session items.
2. RECESS TO CLOSED SESSION – 5:38 p.m.
a. CONFERENCE WITH LEGAL COUNSEL - Existing Litigation - pursuant to Gov. Code 54956.9(d)(1)
Name of Case:
City of Solvang — Petition to Change Water-Right Permit 15878 (Application No. A022423), under protest by California Trout and National Oceanic and Atmospheric Administration’s National Marine Fisheries Service, and comment by California Department of Fish and Wildlife City Attorney Fleishman reported no reportable action was taken.
Meeting adjourned at 5:54 p.m.
6:30 PM REGULAR MEETING
CALL TO ORDER
Mayor Infanti called the meeting to order at 6:30 p.m. in the City Hall Council Chamber, 1644 Oak Street, Solvang, California.
MINUTES
SOLVANG CITY COUNCIL
MONDAY, DECEMBER 11, 2023
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ROLL CALL
Present: Mayor Mark Infanti, Mayor pro tem Elizabeth Orona, Councilmembers David Brown, Claudia Orona
Absent: Councilmember Robert Clarke
Staff: City Manager Randy Murphy, City Attorney David Fleishman, City Clerk Annamarie Porter, Public Works Director Rodger Olds, Planning Manager Rafael Castillo, Planning Consultant Laurie Tamura, Parks and Recreation Director Jenny McClurg, Administrative Services Director Wendy Berry
PLEDGE OF ALLEGIANCE
Resident Paul Mathews led in the Pledge of Allegiance.
PROCLAMATIONS, COMMENDATIONS AND CEREMONIAL ITEMS - None
PRESENTATIONS
a. Presentation to Receive and File Santa Barbara County Fire Chief Annual 2022-2023 Fiscal Report
Santa Barbara Fire Department Chief Mark Hartwig presented details of the Santa Barbara County Fire Chief Annual 2022-2023 Fiscal Report.
City Council concurred to receive and file the Santa Barbara County Fire Chief Annual 2022-2023 Fiscal Report.
1. PUBLIC COMMUNICATIONS – NON-AGENDA AND CONSENT ITEMS The following members of the public spoke:
Denise El Amin
Paul Matthies
Al Cortese
Dan Martin
Louise Smith
Kent Lockhart
Lansing Duncan
Mark Oliver
Susan Shihad (sp?)
Stephanie Stadum
Maddie (sp?)
Stephen Brown (via Zoom)
John Evertte (via Zoom)
Dennis Beebe (via Zoom)
There were no other public communications.
RECESS/RECONVENE
Mayor Infanti called for a recess at 7:32 p.m. and reconvened the meeting at 7:36 p.m. with all Councilmembers present, except Councilmember Clarke.
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2. CITY MANAGER REPORT AND ADVANCE CALENDAR
City Manager Murphy announced an upcoming Caltrans meeting regarding the Foxen Canyon Intersection and State Route 154; about applicants to the Measure U Committee, and reported there will be no meeting in two weeks and it is possible that there will be no meeting the first meeting in January 2024.
3. COUNCIL COMMENTS AND REQUESTS
Councilmember Claudia Orona spoke about guests and visitors in town; thanked the Marketing Team and spoke about the increased need for maintenance.
Councilmember Brown asked for information regarding crosswalks on Copenhagen and Alisal, 246th and Fifth and 246th and Alisal.
4. CONSENT ITEMS
a. Approve Order of Agenda as Presented.
b. Approve City Council Minutes: November 13, 2023; November 27, 2023. c. Receive and file Visit the Santa Ynez Valley 3rd quarter report 2023. d. Approve the first amendment to the agreement with Tom Jones & Associates Inc for Tourism Marketing Services for the additional amount of $366,000, for a total contract amount not to exceed $474,000 and to extend the term to June 30, 2025, and authorize the Mayor to execute on behalf of the City.
e. Approve the second amendment to the Agreement with Stiletto Marketing for Tourism Marketing Services for the additional amount of $88,500 for a total contract amount not to exceed $127,100, and to extend the term to June 30, 2025, and authorize the Mayor to execute on behalf of the City. f. Approve the second amendment to the Agreement with Islett Agency Inc. for Tourism Marketing Services for the additional amount not to $81,300, for a total contract amount not to exceed $116,300, and to extend the term to June 30, 2025, and authorize the Mayor to execute on behalf of the City.
g. Adopt Resolution No. 23-1239 Approving Amendment to the City’s Flexible Benefits Plan Reflecting changes to Internal Revenue Code.
h. Receive and file Caltrans Flyers.
i. By second reading Adopt by title only Ordinance No. 23-0372 adding section 11-13-20 and making other conforming amendments to Chapter 13 (sign regulations) of Title 11 (zoning regulations) of the Solvang Municipal Code to establish objective content-neutral standards for flags in the city and make a finding that the ordinance is exempt from California Environmental Quality Act (CEQA) requirements per Section 15061 of the CEQA guidelines.
j. By second reading Adopt by title only Ordinance No. 23-0373 amending various sections in Titles 1, 3, 4, 5, 6, 8, 9, 11, and 12 of the Solvang Municipal Code to address references to fees and fines and general penalty and administrative citation provisions and make a finding that the ordinance is exempt from California Environmental Quality Act (CEQA) requirements per Section 15061 of the CEQA guidelines.
Mayor pro tem Elizabeth Orona noted that all Consent Items have been discussed, especially as they relate to expenditures.
Councilmember Orona commented on money spent on Marketing and on the City’s TOT revenues.
Motion by Mayor pro tem Elizabeth Orona, to approve Consent Items, seconded by Councilmember Claudia Orona and carried 4-0, with Councilmember Clarke, absent.
5. PUBLIC HEARINGS
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a. Continued Public Hearing to Consider Introduction for first reading by title only Ordinance No. 23-0371 repealing section 11-12-8 (special events) of Title 11 (zoning regulations) of the Solvang Municipal Code and amending Title 8, Public Ways and Property adopting Chapter 9, Special Events, to establish processing and permitting of special events on public property and make a finding that the ordinance is exempt from California Environmental Quality Act (CEQA) requirements per Section 15061 of the CEQA guidelines.
Parks and Recreation Director McClurg presented an updated report of the continued public hearing.
Mayor Infanti invited public comments.
Jim Richardson
There were no other public comments on this item and Mayor Infanti closed the public hearing.
Motion by Mayor pro tem Elizabeth Orona, to introduce for first reading by title only Ordinance No. 23- 0371 repealing section 11-12-8 (special events) of Title 11 (zoning regulations) of the Solvang Municipal Code and amending Title 8, Public Ways and Property adopting Chapter 9, Special Events, to establish processing and permitting of special events on public property and make a finding that the ordinance is exempt from California Environmental Quality Act (CEQA) requirements per Section 15061 of the CEQA guidelines, seconded by Councilmember Brown and carried 4-0, with Councilmember Clarke, absent.
b. Public Hearing to consider adoption of Resolution No. 23-1238 Approving a General Plan Amendment (2023-2031 6th Cycle Housing Element) and make a finding that the General Plan Amendment is exempt from California Environmental Quality Act (CEQA) requirements per Section 15061 of the CEQA guidelines.
Planning Manager Castillo and Planning Consultant Tamura narrated a PowerPoint presentation regarding the 2023-2031 Draft Housing Element.
Mayor Infanti invited public comments.
Lansing Duncan
John Moisan
There were no other public comments on this item and Mayor Infanti closed the public hearing.
Motion by Councilmember Claudia Orona, to adopt Resolution No. 23-1238 Approving a General Plan Amendment (2023-2031 6th Cycle Housing Element) and make a finding that the General Plan Amendment is exempt from California Environmental Quality Act (CEQA) requirements per Section 15061 of the CEQA guidelines, as presented, seconded by Councilmember Brown and carried 4-0, with Councilmember Clarke, absent.
6. DISCUSSION ITEMS
a. Discussion and possible action to appoint a Mayor pro tem for the term January 1, 2024 – December 31, 2024, and to establish Council seating arrangements.
There were no public comments on this item.
Motion by Mayor Infanti, to appoint Councilmember Brown as Mayor pro tem, seconded by Mayor pro tem Elizabeth Orona and carried 4-0, with Councilmember Clarke, absent. b. Discussion and possible action to award a contract to Extreme Clean Janitorial for on-call Janitorial Services in the amount not to exceed $307,358 per year, for a total amount not to DocuSign Envelope ID: 85B39087-963E-4684-B6AB-2DF7873621F4 M 2023-12-11 CC 5
exceed $614,716 for the term January 1, 2024 – December 31, 2025, and authorize the Mayor to execute on behalf of the City.
Public Works Director Olds narrated a PowerPoint presentation with details of the report.
Mayor Infanti invited public comments.
There were no public comments on this item.
Motion by Mayor pro tem Elizabeth Orona, to award a contract to Extreme Clean Janitorial for on-call Janitorial Services in the amount not to exceed $307,358 per year, for a total amount not to exceed $614,716 for the term January 1, 2024 – December 31, 2025, and authorize the Mayor to execute on behalf of the City, seconded by Councilmember Brown and carried 4-0, with Councilmember Clarke, absent.
c. Discussion and possible action regarding terms and conditions of the $450,000 grant to the Santa Ynez Valley Senior Advisory Council dba Solvang Senior Center Administrative Services Director Berry presented details of the report.
Mayor Infanti invited public comments.
Tom Olmsted
Kathleen Campbell
Alan Leach
Frank Smithson
There were no other public comments.
Motion by Mayor pro tem Elizabeth Orona, to approve the commitment of a $450,000 grant to the Santa Ynez Valley Senior Advisory Council dba Solvang Senior Center, continue to work on the budget and process to follow for that allocation and amending Subsection 2B of the Grant Funds Agreement to state, “The City shall fund grantee with grant funds in one lump sum, within 30 days after groundbreaking of the new Solvang Senior Center”, seconded by Councilmember Claudia Orona and carried 4-0, with Councilmember Clarke, absent.
Motion by Mayor Infanti, to continue this meeting past 9:30 p.m., seconded by Councilmember Brown and carried 3-1, with Councilmember Claudia Orona, opposed and Councilmember Clarke, absent. d. Discussion and possible action to approve the Marketing Coordinator Job description and salary range
Administrative Services Director Berry presented details of the report.
There were no public comments on this item.
Motion by Mayor Infanti, to approve the Marketing Coordinator Job description and salary range, seconded by Councilmember Brown and carried 4-0, with Councilmember Clarke, absent. e. Discussion and possible action to approve a Joint Grant Management Agreement between the Santa Ynez Band of Mission Indians, the County of Santa Barbara, City of Solvang, and City of Buellton for a joint submission for the Caltrans 2024-25 Sustainable Transportation Planning Grant in the amount not to exceed $10,000.00, for the term December 11, 2023 through end date of the grant if awarded, and authorize the Mayor to execute on behalf of the City
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City Manager Murphy presented details of the report.
There were no public comments on this item.
Motion by Councilmember Claudia Orona, to approve a Joint Grant Management Agreement between the Santa Ynez Band of Mission Indians, the County of Santa Barbara, City of Solvang, and City of Buellton for a joint submission for the Caltrans 2024-25 Sustainable Transportation Planning Grant in the amount not to exceed $10,000.00, for the term December 11, 2023 through end date of the grant if awarded, and authorize the Mayor to execute on behalf of the City, seconded by Councilmember Brown and carried 3-1, with Mayor pro tem Elizabeth Orona, opposed and with Councilmember Clarke, absent.
f. Discussion and possible action to approve a Contract with Cannon Corporation for Assistance related to the Development of a Climate Change Adaptation Plan and the Update of the Wastewater Treatment Plant (WWTP) Operations Manual in the amount not to exceed $113,768 for the term December 11, 2023 – December 31, 2024, and authorize the Mayor to execute on behalf of the City
City Manager Murphy presented the report.
There were no public comments on this item.
Motion by Mayor pro tem Elizabeth Orona, to approve a Contract with Cannon Corporation for Assistance related to the Development of a Climate Change Adaptation Plan and the Update of the Wastewater Treatment Plant (WWTP) Operations Manual in the amount not to exceed $113,768 for the term December 11, 2023 – December 31, 2024, and authorize the Mayor to execute on behalf of the City, seconded by Councilmember Claudia Orona and carried 4-0, with Councilmember Clarke, absent.
7. AB1234 REPORT OUT AND COUNCIL CLOSING COMMENTS
Mayor pro tem Elizabeth Orona reported attending the Santa Inez Valley Association of Realtors Installation Luncheon.
City Manager Murphy announced this was City Attorney Fleishman’s last meeting and thanked him for his services.
City Attorney Fleishman announced that Chelsea O’Sullivan will be the City Attorney as of January 1, 2024.
Mayor Infanti and Councilmember Brown reported attending a Holiday Party at Vandenberg Space Force Base.
Councilmember Claudia Orona thanked City Attorney Fleishman for his service.
8. ADJOURNMENT
The meeting was adjourned at 10:15 p.m.
Respectfully submitted:
Annamarie Porter, City Clerk
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