Agenda — Solvang City Council, January 22, 2024 (part 1 of 2)

SOLVANG
AGENDA

SOLVANG CITY COUNCIL
MONDAY, JANUARY 22, 2024
6:30 PM REGULAR MEETING
City Council:

Mark lnfanti,
David Brown
Elizabeth Orona
Robert Clarke
Claudia Orona
Mayor
Mayor pro tern, District 3
District 4
at-large
at-large
1644 Oak Street, Solvang, Ca 93463
Virtual & in Council Chamber
AGENDA AND SUPPORTING MATERIALS -Available for viewing 8:00a.m.-5:00p.m. at City Hall, 1644 Oak Street, Solvang, and on the City's website https://www.cityofsolvanq.com/aqendacenter. Additional writings distributed to a majority of the City Council after the posting of the agenda will be made available at City Hall and on the City's website.

AGENDA POSTING NOTIFICATION - Subscribe to receive email or text message notifications when agendas are posted online through "Notify Me" at: https://www.cityofsolvanq.com/List.aspx PUBLIC COMMENT - The public is encouraged to address the City Council in-person, virtually, or in-writing on agenda and non-agenda items. If provided in writing, comments must be submitted to the City Clerk at [email protected] by 5:00 p.m. on the Friday before the meeting to be considered. Your comment will be recorded and distributed appropriately. Comments on agenda items will be heard at the time each item is considered, including non-agenda items. In-person speakers will be invited to make public comments first.

Virtual speakers will follow.

CAMPAIGN CONTRIBUTION DISCLOSURE - Pursuant to Government Code Section 84308, any party to a City proceeding must disclose on the record any campaign contributions made to a member of the City Council [or commission] in excess of $250 in the past 12 months. This disclosure requirement includes contributions by the party's agent and aggregated contributions from persons or entities related to the party. Please make the disclosure as soon as possible, but not later than the beginning of the proceeding.

AMERICANS WITH DISABILITIES ACT - If, as a participant of this meeting, you need special assistance the City will attempt to accommodate you in every reasonable manner. Please contact the City Clerk at either (805) 688-5575 x206 or cit clerk cit ofsolvan .com. 72- hours' notice is re uested PARTICIPATING IN THE MEETING -City Council meetings will be in person and conducted by video/teleconferencing through Zoom. The meeting will also be broadcast live on Channel 23 and streamed on the City's website, Vimeo, and YouTube.
• To join by Zoom, visit https://zoom.us/j/3066529195. If you wish to speak, please use the "raised hand" symbol.
• To join by phone, call (888) 788-0099 and enter Meeting ID: 306 652 9195#. The phone line will be open starting at 6 p.m.

CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE
6:30 PM REGULAR MEETING
PROCLAMATIONS, COMMENDATIONS AND CEREMONIAL ITEMS:
a. Human Trafficking Awareness Proclamation
b. Scouts BSA Week Proclamation
Agenda 2024-0 I -22 CC
c. Black History Month Proclamation
d. California Nature Art Museum Proclamation
e. King of Denmark Proclamation
PRESENTATIONS:
a. Tourism Marketing 2023 update presentation

PUBLIC COMMUNICATIONS- NON-AGENDA AND CONSENT ITEMS
This section is intended to provide members of the public with the opportunity to address the Council on items not on the Agenda and on Consent. This section is limited to 30 minutes. Each speaker will be afforded three minutes and may speak only once. State law does not allow the Council to discuss or act on issues not on the agenda, except to briefly respond or ask Staff to follow up on such items.

2. CITY MANAGER REPORT AND ADVANCE CALENDAR
Informational Report

3. COUNCIL COMMENTS AND REQUESTS
Comments and requests from City Council Members. No action will be taken at this meeting.

4. CONSENT ITEMS
Consent is designed for routine; administrative city matters and is approved by roll call vote with one motion.

These items are discussed only at the request of council members. Members of the public were afforded an opportunity to speak on Consent items during the Public Communications portion of this agenda. a. Approve Order of Agenda as Presented
b. Approve City Council Minutes: December 11, 2023 ........................................................ c. Receive and file Santa Barbara County Sheriff's Report .................................................... d. Approve December 2023 accounts payable . ................................................................... e. Receive and file November & December 2023 Monthly Investment Report ......................... f. Adopt by second reading by title only Ordinance No. 23-0371 repealing section 11-12-8 (special events) of Title 11 (zoning regulations) of the Solvang Municipal Code and amending Title 8, Public Ways and Property adopting Chapter 9, Special Events, to establish processing and permitting of special events on public property and make a finding that the ordinance is exempt from California Environmental Quality Act (CEQA) requirements per Section 15061 of the CEQA guidelines .................................................................................................................................. g. Receive and file Santa Barbara County Fire report................................................................... h. Approve Amendment 1 to the Agreement with Saberdome Corporation dba Lanspeed for Connected Managed IT Services for an additional amount not to exceed $62,000 for a total contract amount not to exceed $185,336, and to extend the term to December 31, 2024, and authorize the Mayor to execute on behalf of the City ................................................................

5. PUBLIC HEARINGS: None
Agenda 2024-0 I -22 CC

6. DISCUSSION ITEMS
a. Discussion and possible action to provide staff direction on further negotiation of joint powers agreement for Santa Ynez Valley Basin Eastern Management Area Groundwater Sustainability Agency ....................................................................................................................................... b. Discussion and possible action to approve the Annual Comprehensive Financial report for fiscal year 22-23 as presented by Auditor Mitesh Desai, CPA, Badawi & Associates ........................ c. Discussion and possible action to appoint members to the Measure U Citizens Oversight Committee ................................................................................................................................. d. Discussion and possible direction to Staff regarding Utility Director salary update ................... e. Discussion and direction to staff regarding City priorities on State Route 246, Mission Drive .. f. Discussion and Possible Action to Provide Direction to Staff to Refocus WWTP Design Efforts Regarding the Production of Reclaimed Water ......................................................................... g. Discussion and possible action to approve revised Grant Funding policy ................................ h. Discussion and possible action to provide direction to Staff regarding Pickleball Courts in Hans Christian Andersen Park ........................................................................................................... i. Discussion and Possible Action to Direct Staff to Investigate Los Olivos CSD Request to Connect to Solvang's WWTP for Treatment of Their Wastewater ............................................

7. GC SECTION 53232.3(d) and GC SECTION 84308 REPORT OUT AND COUNCIL CLOSING

COMMENTS

8. ADJOURNMENT

AFFIDAVIT OF POSTING
I, Annamarie Porter, City Clerk for the City of Solvang, California, DO HEREBY CERTIFY under penalty of perjury under the laws of the State of California, that the foregoing revised notice was posted at the City of Solvang City Hall bulletin board at 1644 Oak Street, Solvang, CA and on the City of Solvang website not less than 72 hours prior to the meeting, per Government Code 54954.2.

Dated this 18th day of January 2024
Agenda 2024-0 I -22 CC
Human Trafficking Awareness Month
WHEREAS, human trafficking is a form of modern slavery that occurs in every state, including California, wherein victims are forced to work in various forms oflabor exploitation including, but not limited to, commercial sex acts and other services that are induced through force, fraud, or coercion; and
WHEREAS, due to its isolated and discrete nature, many individuals across the globe are unaware that trafficking exists in their communities; and WHEREAS, it is estimated that more than 28 million people around the world are victims of human trafficking; and
WHEREAS, Human Trafficking victims face a cruelty that has no place in a civilized world. It is a crime that can take many forms, and one that tears at our social fabric, debases our common humanity, and violates what we stand for as a country; and WHEREAS, increased education about how to identify human trafficking along with increased knowledge of in-state resources and services for those affected by criminal exploitation can help decrease the number of future victims; and WHEREAS, the Santa Barbara County Human Trafficking Task Force is committed to using all applicable laws and resources for investigating human trafficking and prosecuting those engaged in it; and
WHEREAS, the Santa Barbara County Human Trafficking Task Force has worked diligently to bring awareness to the fact that human trafficking occurs closer to home than one might think, that California ranks number 1 in the country for reported human trafficking cases, and that Santa Barbara County is home to hundreds of survivors of trafficking and exploitation; and
WHEREAS, Human Trafficking Awareness Month is an opportunity to recognize the critical role all Santa Barbara County residents play in preventing, reporting, and adjudicating these heinous crimes.

NOW, THEREFORE BE IT RESOLVED, that I, Mayor Mark Infanti, along with the City Council of the City of Solvang, California do hereby recognize January 2024 as HUMAN TRAFFICKING AWARENESS MONTH, and call this observance to the attention of all our citizens.

IN WITNESS THEREOF, I have hereunto set my hand
and caused the Official Seal of the Solvang, California, to be affixed this 22nd day of January 2024.

Mark Infanti, Mayor

CITY OF SOLVANG

SCOUT DAY AND SCOUTS BSA WEEK PROCLAMATION
WHEREAS, Scouts BSA has served youth and families in Solvang for many years; and
WHEREAS, the stated mission of Scouts BSA is to "prepare young people to make ethical and moral choices over their lifetimes by instilling in them the values of the Scout Oath and Law;" and
WHEREAS, Scouts BSA offers Scouting experiences for all in the family unit; and
WHEREAS, Scout Law states, "A Scout is Trustworthy, Loyal, Helpful, Friendly, Courteous, Kind, Obedient, Cheerful, Thrifty, Brave, Clean, and Reverent;" and WHEREAS, more than 110 million young people have learned Scouting's lessons of patriotism, courage, and self-reliance since Scouts BSA's founding 114 years ago; and
WHEREAS, Scouts BSA is committed to helping millions of youths and families succeed by providing the support, friendship, and mentoring necessary to live a happy and fulfilling life; and
WHEREAS, the Los Padres Council of Scouts BSA is committed to providing exceptional service to all units within Santa Barbara and San Luis Obispo Counties, including Solvang; and
WHEREAS, Scouts BSA requires an Eagle Scout Merit Badge titled "Citizenship in Society," which focuses on the importance of diversity, equity, inclusion, and ethical leadership; and
WHEREAS, February 8, 2024, is recognized as the 114th bhthday of Scouts BSA.

NOW, THEREFORE BE IT RESOLVED, that I, Mayor Mark Infanti, along with the City Council of the City of Solvang, California do hereby declare February 8th as Scout Day and February 4th - 10th as Scouts BSA Week in Solvang and recognize the enrichment that Scouts BSA has added to countless youth and families in Solvang.

IN WITNESS THEREOF, I have hereunto set my
hand and have caused the Official Seal of the City of
Solvang to be affixed this 22nd day of January 2024.

Mark Infanti, Mayor
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CITY OF SOLVANG

BLACK HISTORY MONTH PROCLAMATION
WHEREAS, each year, Black History Month is observed in February; and WHEREAS, the origins of Black History Month date back to 1915 when Dr.

Carter G. Woodson founded the organization known today as the Association for the Study of African American Life and History; and
WHEREAS, observing Black History Month provides opportunities to gain a deeper understanding of African American history and acknowledge the centuries of struggles for equality and freedom; and
WHEREAS, Black History Month also celebrates the achievements and contributions that African Americans have made in shaping our country, society, and communities; and
WHEREAS, every year, the Association for the Study of African American Life and History sets a theme for Black History Month, and the theme for 2024 is "African Americans and the Arts"; and
WHEREAS, this year's Black History Month theme is a call to recognize African American artists- poets, writers, visual artists, and dancers who have historically served as change agents through their crafts, who used their crafts to uplift the race, speak truth to power and inspire a nation.

NOW, THEREFORE BE IT RESOLVED, that I, Mayor Mark Infanti, along with the City Council of the City of Solvang, California do hereby proclaim February 2024 as BLACK HISTORY MONTH and urge all citizens to join in the monthlong observance.

IN WITNESS THEREOF, I have hereunto set my
hand and have caused the Official Seal of the City of
Solvang to be affixed this 22nd day of January 2024.

Mark Infanti, Mayor

CITY OF SOLVANG

CALIFORNIA NATURE ART MUSEUM PROCLAMATION
WHEREAS, the Wildling Museum was created in 1997 by Founder and Santa Barbara artist Patti Jaquemain whose vision was to use art exhibi�ions as a way to bring attention to the importance of conservation of natural lands; and WHEREAS, the mission of the Museum is to inspire stewardship of the natural world by inspiring a love of nature through art exhibitions, _edu�ation, and programs; and
WHEREAS, over the past 23 years, the Museum has curated over 100 exhibitions to creatively explore and promote this mission, along with offering hundreds of programs, classes, hikes, movie screenings, and more; and WHEREAS, the Museum has served more than 150,000 visitors since its inception - both locals and people from all over the world; and WHEREAS, the Museum has grown and expanded its facility and now owns its building, helping to secure its financial future; and
'WHEREAS, in January 2024, the Wildling Museum is being relaunched as the California Nature Art Museum in order to widen its scope to the amazing natural wonders of the Golden State, most especially our beautiful Central Coast.

NOW, THEREFORE BE IT RESOLVED, that I, Mayor Mark Infanti, along with the City Council of the City of Solvang, California do hereby proclaim the invaluable efforts of the California Nature Art Museum and encourage all Solvang and community residents to embrace this treasure.

IN WITNESS THEREOF, I have hereunto set my
hand and have caused the Official Seal of the City of
Solvang to be affixed this 18th day of January 2024.

Mark Infanti, Mayor
City of Solvang, California
Proclaims January 14, 2024, as a Celebration of 'His
Majesty King Frederik X of Denmark,' Recognizing
the Danish Royal Succession
WHEREAS, this proclamation recognizes the Danish Royal Succession which occurred on January 14, 2024, by marking the date as 'His Majesty King Frederik X of Denmark Day' in the City of Solvang; and
WHEREAS, the City of Solvang, California, has enjoyed a long-standing relationship with Kongehuset in Denmark, a relationship that spans more than 84 years; and
WHEREAS, Solvang's first Danish Royal visit was by His Majesty King Frederik IX and Her Majesty Queen Ingrid in 1939, followed by visits from Her Majesty Queen Margrethe II in 1960 and 1976, and H.R.H. Prince Henrik in 1976 and 2011; and
WHEREAS, upon the Danish Royal Succession of January 14, 2024, the City of Solvang congratulates His Majesty King Frederik X of Denmark, as well as Her Majesty Queen Margrethe II of Denmark for her succession of the throne to His Majesty King Frederik X after 52 years as Queen of Denmark with a remarkable and successful reign.

NOW, THEREFORE BE IT RESOLVED that I, Mayor Mark Infanti along with the City Council of the City of Solvang, California do hereby proclaim Sunday, January 14, 2024, as:
(1/is Majesty King Frederik X of Denmark Dayv
in the City of Solvang, and recognize this honorable relationship and Royal Succession, and look forward to continuing the relationship with His Majesty and the Royal Family and warmly welcome them to the City of Solvang, "The Danish Capital of America.

In witness whereof I set my hand and
Cause the seal of this City to be affixed
on this 14th day of January 2024
Mark Infanti, Mayor
Prepared for City of Solvang
By T JA Advertising T JAAdvertising.com
9 • Over the past six months, the collaboration between The City of Solvang and T JA has proven highly successful, as we efficiently delivered a cutting-edge website within the designated timeframe and budget.
• T JA has established a prosperous collaboration with lslett and Stiletto, working together in tandem and avoiding redundancy in efforts.
• T JA executed a multi-layered marketing approach in the Bay Area that drove response from our advertising efforts to increase lodging occupancy and business and restaurant patronage. • T JA has crafted and produced two top-notch videos, one for generic branding and another for Danish Days. Additionally, T JA will extend coverage to Julefest, offering a continuous source of updated ____
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10 • Ongoing website maintenance and exploration of new website opportunities and design enhancements.
• Management of social media platforms, including C rowdriff, newsletters, and biogs and paid social targeted ad buying.
• Graphic design, advertising, video, and photo production. • Advertising and media placement campaigns.
______ .C_o__m_p_reh__e_ns_iv_e_b_ra_n_d_in_g_st_ra__teg__ies_. ________________ 7 r JJ� __ _ Advertising :: Public Relations
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• T JA partnered with current contractors and support efforts with added platforms and tactics:
• Email Newsletter: T JA using Constant Contact on behalf of Solvang created compelling email newsletters on a monthly basis to engage subscribers, keep Solvang top of mind, and promote major upcoming local events.
• Blogging: Implemented and improved more frequent blog postings, highlighting all that the town and the surrounding area has to offer. This also helped with SEO goals and objectives for the website. ___________________ ,fd)� Advertising -
:: Public Relations
12 • Targeted the Bay Area with household Incomes of $150,000, targeted wine lovers, golfers, foodies, and outdoor enthusiasts and promotion of key events: Danish Days, Julefest, and lodging referrals and branding and awareness.
• 1,664,427 Impressions 26,511 clicks to the Solvang website ____________________ ,FJJ�
Advertising -
:: Public Relations
13 Website Sessions:
2023 = 316,105 or 5,182/day
2022 = 230,270 or 3, 775/day
Y /Y Difference = +85,835
Y/Y = +37%
Lodging Referrals:
2023 = 12,080
2022 = 10,803
Y /Y Difference = +1,257
Y/Y = +12%
_____________________ ,FJJ�
Advertising -
:: Public Relations
14 Julefest Page Views:
2023 = 160,478
2022 = 7,076
____________________ ,FJJ�
Advertising -
:: Public Relations
15 Thank you for the opportunity to be your
Tourism Partner
16 s OCIAL MEDIA REPORT
July-December 2023
... 1
1 1
he }Janish Capital uj·A,nerica
July-Dec 2023

OVERVIEW
03-04 Quarterly Data
0 5-10 Top Performing Content
11-12 Community Engagement
13-14 Key Take a ways
15-16 Quarterly Projects
17-18 Julefest
19-20 Instagram Market Analysis
6 MONTH CHECK-IN
July- Dec 20 23

PLATFORM GROSS GROWTH ORGANIC ENGAGEMENTS ORGANIC IMPRESSIONS INSTAGRAM +9,229 86,353 2,085,023
FACEBOOK + 1,700 90,347 1,530,210
TIKTOK +906 9,629 16 5 , 16 1
19 QUARTERLY CHECK-IN

PLATFORM

INS TAG RAM

INSTAGRAM REELS

INSTAGRAM STORIES

FACEBOOK
TIKTOK
TOTAL

FOLLOWER

NET GROWTH
July-Dec 2023
+5 ,9 9 9
X
X
+1,552
+833
8,334
+3,382

FOLLOWER

NET GROWTH
July-Dec 2022
+4 ,7 8 3
X
X
n/a
+169
4,952
TOTAL# OF POSTS
JULY-DEC 2023
94 23
468
98 22
705
TOTAL# OF POSTS
JULY-DEC 2022
69 13
n/a
n/a
85 ACCOUNTS

REACHED
JULY-DEC 2023
283,159
251,575
523,932
624,681
130,277
1,813,624

ACCOUNTS

REACHED
JULY-DEC 2022
177,447
n/a
n/a
n/a
11,254
188,701
July- Dec 20 23

ORGANIC PROFILE
VIEWS
July-Dec 2023
63,256
X
X
22,958
130,277
216,491

ORGANIC PROFILE
VIEWS
July-Dec 2022
51,403
X
X
n/a
574
51,977
20 July-Dec 2023

TOP PERFORMING CONTENT

TOP PERFORMING CONTENT - INS TAG RAM
July-Dec2023

IMPRESSIONS &LIKES SAVES
Posted : October 5, 2023 5:50 PM
Main Takeaway
Pumpkin patches are a hot topic and highly shared places on social media in the fall. Including a roundup of images showcasing this picturesque location assisted with the high engagement.

Post,ed : November 14, 2023 6:36 PM
Main Takeaway
Listicles with (Top #) are typically high performers on social media, particularly in video format. Data also shows that our audience engages most with content around things to do. 22 TOP LIKED POSTS-INSTAGRAM
July- Dec 20 23
Posted : October 5, 2023 5:50 PM Posted : August 28, 2023 9:01 AM Posted: December 12, 2023 5:13 PM P,ost,ed: December 10, 2023 8:30 AM Posted: November 12, 2023 7.15 PM Main Takeaways
Visuals include scenic imagery, Danish architecture, Solvang hot spots, cebleskiver, and the night lights. These top posts are mostly photos, plus video showcasing something to do/ eat in Solvang. Captions were mostly informative around events, where to go in Solvang, and included a question/CTA for the audience. 23 TOP PERFORMING CONTENT - INS TAG RAM REELS

PLAYS &LIKES,
Posted : December 12, 2023 5:13 PM
Main Takeaway
JEbleskiver content is historically a top
performer. This video we created garnered the
most plays and likes for Reels.

SAVES
Top 10 Must Sees and Do's
Posted : November 14, 2023 6:36 PM
Main Takeaway
Starting this video with a windmill and a hook
helped draw the audience in from the start. CTA
in caption called for people to save for future
visits.

July- Dec 20 23
24 TOP PERFORMING CONTENT - FACEBOOK
DANISH
2023
REACH
Main Takeaway
Annual Event promo. These posts are
typically top performers on this platform.

ENGAGEMENT
Main Takeaway
Event weekend recap for Julefest tree lighting+
Parade. New photos from these popular events
allowed a peek at what visitors could experience
at Julefest.

July- Dec 20 23
25 TOP PERFORMING CONTENT - TIKTOK

VIEWS & LIKES
Main Takeaway
Julefest promo video that we created utilizing past years' video content. Viewership on this video was ~96x higher than our average prior to this being shared.

July- Dec 20 23
26 COMMUNITY ENGAGEMENT
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28 KEY TAKEAWAYS
WINS
• Averaged 1,538 follows a month on
Instagram + ended the year with just
under 2,000 followers on Facebook and
TikTok!
• Driving engagement around Julefest
through our creative selections, edits,
and calls to actions.
• Influencer partnerships helped
increase account impressions + follows.
• Data shows us that our current
strategy is aligned with audience
likes/wants.
• islett creatives mixed with UGC has
proven to be a successful strategy.

CHALLENGES
• Starting a new Facebook page with 0
followers.
• Limited content for Danish Day's +
Julefest promotion.
• Old website was still in place most of
this time frame.
• Gathering/Sharing businesses'
holiday hours.

July- Dec 20 23

OPPORTUNITIES
• Sharing more up-to-date visuals to
promote Solvang's main citywide
events [in progress].
• Giveaways during the slow season.
30 QUARTERLY PROJECTS
Ql
• islett content shoot - our team was
onsite to produce and organize a 6
hour content shoot between 2 days.

Delivering 90+ photos and 40 edited
videos.
• Influencer collaborations - worked
together with Anna for vetting
accounts and suggesting
deliverables/ offers.
• Solved the need for communicating
events to the public on social by
creating a Fall/Winter events calendar.
• Giveaway - Together with Anna, we
helped make this opportunity beneficial
for the businesses and tourism.
• Influencer collaborations - worked
together with Anna for vetting accounts
and suggesting fair offers with
deliverables within our top content
pillars.
• Julefest promotion prep.

July- Dec 20 23
32 JULEFEST 2023
DATA+ HIGHLIGHTS
• Julefest data (Nov 6-Jan 6):
o 5,782 total new follows
o 643,718 total people reached
o 5 3 , 0 8 4 t o t a 1 pr o fi 1 e visit s
• Julefest promotion prep - gathering
assets and creating new video
promotion.
• Assisted Anna with vetting Julefest
influencers and suggesting fair offers
with deliverables within our top
content pillars.
• Reformatted and shared Julefest
calendar across platforms.

July-Dec 2023

OLIDAY SEASON
---
34 July-Dec 2023

INSTAGRAM MARKET ANALYSIS
NEW FOLLOWERS [30 days]
3,500
3,000
2,500
2,,000
1,500
1,000
500
0 ■ Solvang USA • Visit SYV*
Visit Santa Barbara* ■ Visit Paso ■ SLO Cal*
■ Vis.it Ventura
Jul Aug Sep Oct Nov
Trend
Solvang saw a major increase of amount of new
followers in Nov, which continued through Dec. Top
performers have no shortage of impressive UGC.

Dec
July- Dec 20 23

AVG ENGAGEMENT RATE

2.5,%
2%

1.5%
1%

0.5%
0%
• Solvang USA ■ Visit SYV*
Visit Santa Barbara* ■ Vis.it Paso ■ SLO Cal*
■ Visit Ventura
Aug Oct Dec
Trend
Solvang remains consistent in an increase in
engagement. SLO Cal saw an increase caused by high
performing reels, 2 of them being collab posts.
36 THANIK
YOU
37 Solvang Tourism, July - December 2023 :: PR Briefs
SOLVA G prepared by Anna Ferguson-Sparks, Stiletto Marketing '/1,t J)w1isl, Ct,p,ial o/Amfflro
• July - December 2023 Activities
Advertising + Advertorial
• Proofed editorial content for 2024 SYV Destination Guide's Solvang section (editorial/advertorial content, not the paid ad space on the back of the 2024 Guide) • Wrote all copy and supplied Solvang imagery for SYV Co-Op advertorial spread in 2024 DISCOVER SPRING Westways Magazine (special section; Feb/Mar/Apr). Advertorial shored with Buellton + Visit the Santo Ynez Volley. Targets 500,000 AAA member households in Southern California with active and affluent travelers and consumers. • Wrote content and supplied imagery for Solvang travel advertorial in 805 Living Magazine's Winter 2024 issue (out late-January through February). Ad space purchased for approximately $2,300, with 2023 'media' funds in my contract period ending December 31, 2023. • Researched + booked co-op advertising opportunity through Central Coast Tourism Council:
• Co-op ad spread published in Sept/Oct 2023 issue of PHOENIX Magazine • 326,000+ Average Readership per Month // 72,214+ Audited & Verified Copies • $1,250 for print ad space in co-op, Solvang + 7 other Central Coast destinations / attractions in a 2-page spread (Monterey, Ventura, Gilroy Gardens, Santo Cruz County, Roaring Comp, Buellton, Visit Santo Mario Volley) 38 SOLVA G
'/1,t J)w1isl, Ct,p,ial o/Amfflro
• July - December 2023 Activities (continued)
Advertising + Advertorial (continued)
. visit . • Booked Solvang ad space in Central Coast Co-Op Ad Spread in the 2024 State Visitor's Guide (Visit California). Creative content for the Solvang ad placement was submitted in September.

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Press Releases / Communications I Content
• WROTE / EDITED (in July) / POSTED TO WIRES (in August): August 3, 2023, PRWeb (Cision) wire distribution of press release titled, "Solvang, California Announces Preliminary Plans for Annual Solvang Julefest: Danish Village Holiday Celebration to Run November 24, 2023 through January 5, 2024" (+ manual I email distribution, which was ongoing, and manual event calendar postings) 39 SOLVA G
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• July - December 2023 Activities (continued)
Press Releases / Communications / Content (continued}
• WROTE / EDITED / POSTED TO WIRES: November 3, 2023, PRWeb (Cision) wire distribution of press release titled, "Solvang, California's Annual Holiday Event, 'Solvang Julefest,' Features Daily Festivities during Danish Village Celebration, November 24, 2023 through January 6, 2024" (plus manual I email distribution, which was ongoing) • Wrote/ edited Solvang Julefest follow-up copy/ content as 'event' continued, including Julefest Parade winner announcements, Christmas Tree Burn reminders to media, and the like. (for manual I email distribution, which was ongoing, as well as manual event calendar postings)
• Christmas Tree Burn/ 'Julefest continuing' content was also available to SolvangUSA marketing team for other uses. (content sits in a shared Google doc) • Crafted "what to do in Solvang with older kids I tweens I teens" copy for multiple marketing uses (social posts, potential blog post, media pitch). Post-July 4th holiday, pitched to a handful of CA-based parenting outlets.
40 SOLVA G
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• July - December 2023 Activities (continued)
Press Releases / Communications / Content (continued}
• Compiled content for running Google doc listing "Fall things to do in Solvang," including:
• Solvang Danish Days// 3rd Annual Santa Ynez Valley Hispanic Heritage Community Celebration// "The Haunt" Solvang Ghost Hunting Tour// Solvang Farmer Pumpkin Patch // SYV / Solvang Scarecrow Fest// Solvang Haunted House // Antique Car Parade (Antique Automobile Club of America) // 1st Annual Viking Charities Classic Car Show// Sept/ Oct/Nov live concerts/ shows at Solvang Festival Theater// New museum exhibits (Wildling Museum of Art & Nature, Elverh0j Museum) // Solvang Food & Wine Celebration, part of Taste of the Santa Ynez Valley (Oct 1)
• Additional content created for SolvangUSA marketing team use, specifically for potential use on the new SolvangUSA website:
• Family-Friendly Solvang// Solvang with Kids+ Respin of the "Top 10 Things to do in Solvang" page from the "old" SolvangUSA website
41 SOLVA G
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• July - December 2023 Activities (continued)
Content Submissions
CENTRAL COAST • Content submissions to Central Coast Tourism Council for future PR/ Media consideration and/or C�rrJ� event calendar postings:
• Submitted Fall 2023 content pertaining to Solvang Farmer Pumpkin Patch, SYV / Solvang Scarecrow Fest, and Solvang Haunted House.

C J
·� visit . • Content submissions to Industry section of Visit California's website for future PR / Media lrn�n•� consideration:
• "Aebleskiver to Axe-Throwing: Solvang's Fall Festival Season Promises Pumpkins, Scarecrows & Vikings" (submitted 8/9/2023)
• "Solvang, Soon Even Sweeter: Four Little Gummies and Drover's Doughnuts to Open Late-2023 into 2024" (submitted 8/9/2023)
• Posted to the media section of the Visit California site: "Four Little Gummies and Drover's Doughnuts Set to Open Late 2023 -2024" • "Experience the Supernatural Side of Solvang: 'The Haunt' Ghost Tour Adventures Launch Fall 2023" (submitted 8/9/2023)
• "Solvang Julefest, Danish Village Holiday Celebration: November 24, 2023-January 5, 2024" (submitted 8/6/2023)
42 SOLVA G
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• July - December 2023 Activities (continued)
Content Submissions (continued)
v,s,T • Content/ event submissions to Visit Santa Barbara's website for future PR / Media consideration SANT1,13bcMA}lE{\ and/or event postings:
• HALLOWEEN EVENTS & OFFERS
Daily Press / Media Tasks
• Santa Ynez Valley Scarecrow Fest (submitted 9/29/2023) • Solvang Haunted House (submitted 9/29/2023)
• "All that's Fall in Solvang, CA" copy (sent directly to Visit SB' s PR / Media team on 9/13/2023)
• Check HARO media queries 3x daily; submitted Solvang and/or individual businesses within City to ~45 queries between July and December 2023.
• As a result of these submissions, secured six (6) placements for Solvang businesses, with article mentions of Solvang as location. • Additional, ongoing media outreach not tied to HARO queries. 43 SOLVA G
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• July - December 2023 Activities (continued)
A Few Press Highlights
• "13 delightful things to do in Solvang, the Danish fairy tale town with plenty of 'hygge'" llosAngeles c!rime.G (published I posted July 20, 2023): www.latimes.com/travel/list/things-to-do-in-solvang-winetasting-food-shopping-danish-vibes C l "l' visit .
lr�rn1.a
I
llo.s Angeles c!rime.s
• Elverh0j Museum was included in "California Museum Gift Shops with Fabulous Offerings" Blog post on Visit California's website (www.visitcalifornia.com/experience/california-museum-giftshops-fabulous-offerings) • August 28, 2023 /ive news segment on "California Live" (NBC Los Angeles), which included new Solvang b-roll video footage.
"8 perfect California road tips to take for the ultimate fall vibes"' (published I posted Sept 28, 2023): www.latimes.com/travel/list/california-road-trips-fall-vibes-halloween-foliage-pumpkins Aol. lliiilmffl-, .

The Hadsten Solvang was included in "From Georgia to California, new hotels in America to book right now for fall travel" article on FOX News site (published I posted Oct 17, 2023):
www.foxnews.com/lifestyle/georgia-california-new-hotels-america-book-right-now-fall-travel 44 SOLVA G
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• July - December 2023 Activities (continued)
A Few Press Highlights (continued}
• Completed late-November Solvang segment shoots for holiday special of California Bountiful TV Bo.:l��o�ntiful (www.californiabountiful.com), produced by the California Farm Bureau. Segments aired in � December 2023 in SLO I Central Coast (on KSBY), Chico, Bakersfield, Salinas, and Nashville ($21,081 unedited Publicity Value II 321,642 total Audience Reach).

Full episode is here:
https://www.youtube.com/watch?v=OhJUaJr07ik

SECRET LOS ANGELES
• "Solvang Julefest: There's Still Time To See SoCal's Charming Danish Christmas Town" (updated I KflA
posted Dec 21, 2023): www.secretlosangeles.com/solvang-danish-town � •
"Holiday festival approaching at California's 'best' Christmas town" (posted Nov 20, 2023): [!_J www.ktla.com/news/california/holiday-festival-approaching-at-californias-best-christmas-town/ LA's Very Own • Scheduled two (2) on-air radio interview segments in support of Solvang Julefest, Nov 18 + Dec 23, 2023, on the SoCal Restaurant Show (Sports Radio AM 830 KLAA, an ESPN Radio Affiliate):
• Susan Lee, Solvang Visitor Center, and Rene Gross Kcerskov, Danish Mill Bakery I The Copenhagen House I etc., were interviewed on behalf of Solvang. 45 SOLVA G
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• July - December 2023 Activities (continued)
Media + Influencer Visits
• Coordinated/ hosted Southern CA-based influencer, @cal.euphoria (211 K lnstagram Followers), .... _..� on a 2-night / 2-day Solvang itinerary in late-July 2023. Visit resulted in (3) lnstagram Reels and ( 1) carousel post, as follows:
https://www.instagram.com/p/CwXtU 1-MPVU
https: //www.instagram.com/p/CvzqlgOpZyv
https://www.instagram.com/p/CvhnFAzL8wm
https://www.instagram.com/p/Cvcisdmr5DN
•
In early-October Solvang hosted YouTube star, Drew Binsky (@MoreTravelsWithDrewBinsky, 748K YouTube Subscribers, 961 K lnstagram Followers) as part of an itinerary initiated by Visit California.

This American Town is Exactly Like Denmark!!!
• Drew completed a Solvang overnight including two interview shoots, as part of a larger California media trip surrounding "places that feel international." In November, he posted his Solvang-inclusive Visit California content, as follows:
https://www.instagram.com/p/Czs08MwLa5s/ <- lnstagram
https:1/youtu.be!Clcnll/Jsys?si=pyKkUkpFPXsGrhkS <- YouTube video, posted November 8, 2023 46 SOLVA G
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• July - December 2023 Activities (continued)
Media + Influencer Visits (continued)
C lif; visit •
I
• Also for an opportunity presented by Visit California, we assembled a mid-September Solvang itinerary for travel influencer, Anne Jiang (@goanniewhere, 381 K lnstagram Followers):
• Annie completed a 2-day / 2-night Solvang visit including Danish Days activities, as part of a larger California media trip surrounding "places that feel international." In Oct, Nov, and Dec, her Solvang-inclusive Visit California content posted, as follows:
• Visit California's California Now blog, Road Tripping in California with Annie Jiang
• https:JJwww.instagram.com/p/COHgH GumDPI <- lnstagram • https://www.instagram.com/p/Cx8bKGvuQrp/ <- lnstagram • Full campaign report linked here
47 SOLVA G
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• July - December 2023 Activities (continued)
Media + Influencer Visits (continued - December 2023 into early-January 2024) • Julie Tremaine (SFGate: "We went inside the most beautiful home in Solvang") • Fiona Chandra (for general research as she includes Solvang in stories from time to time, such as the Fall travel piece in the Los Angeles Times)
• Molly O'Brien (Fodor's Travel: "The Quaintest Christmas Villages Across the U.S.") • Jessie Evans (24.7K Followers; https://www.instagram.com/p/COmcaFrxZTI) • Dyana Lederman (in anticipation of what will most likely be a Q 1 or 02 story about I guide to Solvang)
• Eshani Pareek ( 11 .BK Followers; https://www.instagram.com/p/C 1 uhJ uVXK) • Shelby Young (306K Followers; https://www.instagram.com/p/C 1 Sy5jbPf22) YouTube, 1.74M Subscribers: https://www.youtube.com/shorts/6wAkwU-MrPU • Josh McNair (59.4K Followers; https://www.instagram.com/p/C1xS5IGP5ar) YouTube, 271 K Subscribers: youtube.com/channel/UCZFRsl R9ECKDwnly5IQzwkg 48 SOLVA G
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• July - December 2023 Activities (continued)
Additional Items
• Started process with Visit the Santa Ynez Valley for Solvang's potential co-op participation in trade show booth, for IPW 2024 (May 3-7, in Los Angeles). • Worked with TJA (Claudia and John) to fine-tune copy and content for six (6) monthly e-blasts / newsletters to SolvangUSA consumer email listing(s), July through December 2023. • Facilitated Solvang Julefest "sponsorship" fulfillment (including instructions for marketing mentions of two Julefest sponsors, Visit the Santa Ynez Valley and 3CE). • Continued correspondence with Candice + Jenny, City of Solvang, and Rick+ T JA, to aid in their efforts in attempting to update content on certain portions of the SolvangUSA.com website, or for any other questions or needs.
• Continued check-ins with the Solvang Visitor Center for updates and general catch-up sessions. • Correspond regularly with islett (Liana + Jamie) regarding social media topics, questions, content schedules, and for general check-ins.
• Aided the Solvang Danish Days Foundation with plans for 2023 event weekend (Sept 15-17, 2023). Solvang Danish Days 2023 wrap-up report was delivered to Solvang City Council. 49 SOLVA G I Solvang Visitor Center, Year-End 2023 Report I '/1,t J)w1isl, Ct,p,ial o/Amfflro
• Solvang Visitor Center Report from Solvang Hygge Huset LLC; Susan Lee, Managing Member The Solvang Visitor Center team still consists of four (4) team members: Susan Lee, Dean Klitgaard, Kirsten Klitgaard, and Jeanie Wulff. As we have stated previously, we are often times the first face for our visitors in Solvang. It has been a busy year in the Visitor Center and we continue to serve both locals and visitors of our beautiful village. Our team is much more than just the Visitor Center. We have collaborated with the media teams, helped with events and marketing, through radio, TV, and social media efforts.

The Visitor Center December Report noted our involvement in the Nisser Adventure Scavenger Hunt with the Visitor Center being the hub of the event. There were so many excited visitors to Hunt for the Nisser. We kept a running count each day of how many Nisser dolls were given out as a prize for finding all l O Nisser.

The total count for Nisser dolls was: 2,670
The most dolls given in one day was 230 on Sat, Dec 23.

This is followed by the second highest number, 186 given out on Sat, Dec 2. 50 SOLVA G I Solvang Visitor Center, Year-End 2023 Report I '/1,t J)w1isl, Ct,p,ial o/Amfflro
• Solvang Visitor Center Report from Solvang Hygge Huset LLC; Susan Lee, Managing Member These numbers give a snapshot view of how popular this event is. Many tell us they return back each year to do the hunt as a tradition. They also tell us that the hunt helps them see parts of Solvang they have not visited before. One gentleman let us know he spent 300 extra dollars in Solvang because of shops he came across during the Nisser Hunt. All good news!
In the Visitor Center each day we keep a visitor count by the hour. This gives information on which hours and days are busiest. They also allow us to see how we are measuring with the previous year. The Visitor Center numbers from our contract period thus far are included.

We also keep record of some of the general and unique questions that we are asked in the Visitor Center.

Some questions are standard but others are ever-changing. These give us insight into what the visitors of Solvang are looking for ...
51 SOLVA G I Solvang Visitor Center, Year-End 2023 Report I '/1,t J)w1isl, Ct,p,ial o/Amfflro
Month & Year Total Visitors Highest Day
Solvang Visitor Center Monthly Count July 2022 10,064 Saturday 7 /30 446 July 2022 - December 2023 August 2022 8,096 Sunday 8/21 361 September 2022 6,701 Saturday 9 /3 480
October 2022 7,096 Saturday 10/22 324
November 2022 7,209 Saturday 11 /26 696
December 2022 13,881 Monday 12/26 1 ,024
January 2023 5,613 Saturday 1 /7 416
February 2023 5,826 Saturday 2/23 514
March 2023 5,970 Saturday 3/23 413
April 2023 9,275 Saturday 4/8 519
May 2023 7,976 Sunday 5/28 540
(Memorial Day weekend)
June 2023 8,757 Saturday 6/3 450
July 2023 9,109 Saturday 7 /8 438
August 2023 7,102 Saturday 8/19 315
September 2023 7,188 Saturday 9/16 508
(Danish Days weekend)
October 2023 6,337 Sun 10/8 340 (Viking Classic Car Show weekend) November 2023 8,860 Sat 11 /25 925
December 2023 16,434 Sat 12/23 1,318
52 SOLVA G
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Solvang Visitor
Center Inquiries
September 2023-
December 2023
I Solvang Visitor Center, Year-End 2023 Report I
Septembe1r:

What is Viklng Bread?
Where is Hans Chrlstian Andersen Park?
Do vou: have a brochure for Danish Days?
When does the brochure with even15 for Danish Days come out? Why don't you have a brochure ollt sooner so we can plan? Is Solvang Wheel Chair friendly? I
Can you tel1 us about the 3 Founding Fathers?
On Danish Days Friday, "Hey what's going 011 Saturday?!" I've lived here 21 years and didn't know about Danish Days today!
Where is the printed Danish Days events?
Why don't you have a printed Schedule of Events?
Where can I buy a Danish Badge?
Who is the Grand Marshal this year for Danish Days?
Where can I buy a Vikin1; Helmet?
Where are all the Lego Butlders?
Who is announcing the parade?
Why don't you have any maps or anything in Spanish?
Why don't you have anything in any other languages?
What year was the Bit O' Denmark ibuilding built?
Why is the Santa Ynez Vall
l
ey Visitor Guide not on the SolvangUSA website?
What is a Homecoming parade? (l=a:milyfrom Argentina asked), Is this town The Netherlands?
It's our birthdays! What should we do to celebrate here?! What is your recomme nda:ti on for one must �see?
How mudh is the Trolley and where do we go for it {We get this one a lot.) Who has the best aebleslciver?
Is Solvang an official city and does it have a mayor?
What is the most popular ipastrv to trv?
53 SOLVA G
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Solvang Visitor Center,
Year-End 2023 Report
Solvang Visitor
Center Inquiries
September 2023-
December 2023
October:

Do I need a resen.r.3tion for tlle wjneries?
\'lihere can I purcha:.e a Lotto tii::!ket?
Why a re there s<J ma11y Swiss fJags in .Sotvang?
Can \\!'le take Hi_gh'll'tay One to San Francisco?
Wihere is the Avila 18-am? Mono Rock? Vi.smo?
W
i
hat is The J,,,..[la Barn'?

1.V
lhere can we 'filrid 'Wii-Fi to use?
Is aeb. le,.skiver just a dom.llt hole?
Wihere can I get a Dariish pRate?
Wihere is 'liihe p,ark that lciots like a castle?
\!/Iha!: happemied at the High School this week'? There was some lkiind af incident .

Is it alwa,y.s this. warm in Ootobe;r?
'Wihy don't all the bateries hav,e restrcJams?
Is there a place I can buy a per:sol'lally engraved! beer stein? Is there a :shoe s.tore that only sel Is cl<Jg.s?
Is Highway 154 worth driving in.st earl of 1l0ll.?
Wihy are .so marv,• busines.s-es clo.sed om, Tl!lesday? Wihere can I get great bre,:a,cl?
Are theTe any food toms?
Is there a Wine arull Bee. Wall!\:?
Does th:e I.JS ,i:;o,,.ern ment awn and run this town?
Did the City of 5'al'o'a ng de,..elop tile gh o,.s� tours? W
i
hat do they talk about ,cm the !§host tautr?
Are theTe rea l!y ghast:s here in S,al,,.a ng?
Is it loc:ils that are n.mnin,g the ghosli: to r?
Does .Solvang do ariythln!§ fur Hlallow-een'?
'Wihere do we ,,ote for the Scarecrows?
H�YIV ma11y s.c:arecrow:;. are there?
1,1/here- a re al I the scareornws andl where clo we get a ballot? Does Solvang s.till have the Hallo�'\!een, parade witlh th� little lids? Wihen is th:e Halloween paracle, is it on Hlallow-een'? Wihen is th:e Haunted Ho :;.e?
How do w,e buy ti ct:ets for the Hal!lnted H:ou1!ie-?
Do p,eo;ple- trick or treat in S.C1...-a ng?I
When da th:ey hanre.st tile grapes?'
54 SOLVA G
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Solvang Visitor Center,
Year-End 2023 Report
Solvang Visitor
Center Inquiries
September 2023-
December 2023
November:

Wnat is Jule.fest?
l;'lihen is Ju lefest?
How do w,e ,get Candleli,ght Tour tickets?
"Wihen will the I..Jigl,t Show start?
Wiill we have ta pay fur the Light Sh ow?
Wihy i.s it .so busy here in Solvang? (-du ring the ,ueei.: of liha nk!.gi,..i ng) Is the Visilor Guicle q-ee?
Does Sotllang have lhaby sititer:s in taw11 rorwhen we go wine ta.sting? Wihen will e¥erytirling be decorated fur Chiristm:ai!>? Wna i:s open for T�1nksgiving dinner?
Is there a list of wh.=1t restaurants ar. e opeen for Tha11k:s,gilli ng on tlhe \v,ebsite? Wihat shops wil I be O(>en -Dill Thal"lll:sgiving?
Is Sol,,.ang open on Thank:s�ing Oay?
Can \ve start the &.a11e:nger Hunt e.arly?
When is the Scavenger Hunt?
Does. ttte Sca"'ell.§er Hmu still start and end .at the Visitors Center? What is the p ri.:.e t!his ';'ear for the Scavenger Hunt? When is the Tree Ligh'lning Ce.re on'
{
;>
Will it be super busy auhe Tree li§hting Oeremon.y?
W
i
here should I park fur-the Treae Ligt,ting?
Wlhat time d□es Sot..ang open?
How uch does it cost to get in?
Wnere can we fiincl the ctiristmas e,,.ents?
When does the ne\v Visitor Guide came ouit?
Do )
'OU ihat11e a smalaer map?
When do ttte m seums □pen?
Wnat can we do with 011Jr 18-m □'nth-old in row.n?
Where a re al I the litllle kids rides like in Orl;a n do? Wiho has ai turke-y din ner?
'Wihere can we get fidkled Herring?
Which aebleskio..-,er restaurants are the best?
Does Sol\l ang have Black Friday sales?
Do
)
'OU lla,,e any coupcm:s for snDp,.s and wine;rie.s?
l;!/ihere can we get tirle be.st S-crJ..,ang sou11enirs? How ma.ny pe□:ple are .stiII Dani:s!h i:n Solvang?
55 SOLVA G
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Solvang Visitor Center,
Year-End 2023 Report
Solvang Visitor
Center Inquiries
September 2023-
December 2023
December:

Wllat time is Tree LJghting?
I::: sDmething going on in the p:ark?
H1H!\!" does the scaYenge;r huryf?
Wiho• i<S open on Chris1tm:3s?
Is there 1-fDlidlay dlinin_g gl!lide on th,e -we b<Site? \Viii all of.Sorvang be o�en on Ohristmas O:aiy?
Can \Ye just have a Nis.ser Doll? We don't w;ant tD have to do the hunt.

ALwa'i's alwa1ys get th is one, '''ls . Pair king Free!?" Wtro is ln d1arge o· �he restro<!lms?
Why a:re tihe restroo s s.o -lthy and not taken care o.f? Do we really have to find' a II l!.O of the Nis:se:r cuto11.1tsto get the prize? Where is nhe light show?
Wihat time is tlile light show?
Is it a lw-ay s �is. cra.:.y b sy?
Do 'l'Ol!J hi311/e an Argentinian Restaurant? f\1!/e want to open o.ne here) Ho�,.. l□ng does it 1!:31<:e to do th:e Scaven,ger Hunt? Ho\'l many people hav.e dlDne 1'he :sca\renger hunt?
Has anvc:me ey·e-1)' found all
l
of the Nissierfur the :scaYen,ger hl!lnt?
Can we buy candlelight toU1r ti eke ts in the Vism::r.r Center? Are all of the- camllelight tDu rs ireally :::Did out?
Wihere is ther·e another restroom that we- can u:se?
Wihat do tihe Nlisser look llke,?
Are Santa visits free?
When will Sant.a, be here?
C;,n I u!!ie '!'(JUr printe;r?
Can ,ve plug in our phone in tlile Viis>itor C-enter?
[kles th.e Trolle'I' let dogs on t::he tour,'
Can \lie leave our stroller in tlile Visiitor C-em:erwh.ile we go• on the Tmlleytour? Is the Holid:ay Li:ghts tour the :same as th:e Trnlle'I' tour in town? Ho\'l do we get ticket.!. fur the IHolidav LJghts Tour? Wtrere do we go to see• all the lights in S.OIYa ng?
Ho�!\! tong will Sohlan§ .stay decorated for the holiomay.se' W:hen is tl'le tree b urn?
What is the tree• b111rn?
Wihere do we _go for the tree burn?
56 SOLVA G I Solvang Visitor Center, Year-End 2023 Report I '/1,t J)w1isl, Ct,p,ial o/Amfflro
In the Solvang Visitor Center, we get to have many great encounters with people from all over the nation and even from different countries.

A family from Denmark came to visit Solvang from Silkeborg. They said they had heard about our Danish Capital of America from their media back home.

A couple from The Netherlands said they learned about Solvang from a show on television. They said they couldn't wait to visit our town when they got to the United States.

Another couple from Spain came to spend some of their honeymoon time in Solvang! They had just been married for 5 days when they arrived in town. We gave them Solvang anniversary buttons and sang to them in Danish. They left with tears in their eyes and a very big smile.

These are the countries that we noted having visitors from, during the months of September 2023 to December 2023:

Libya, North Africa, Belgium, Denmark, England, Spain, China, France, Italy, Lebanon, Israel, Brazil, Thailand, Indonesia, Tibet, Canada, Netherlands, Argentina, Mexico, Germany, Sweden, Chili, Scotland, Korea, Taiwan, India, Japan
57 SOLVA G I Solvang Visitor Center, Year-End 2023 Report I '/1,t J)w1isl, Ct,p,ial o/Amfflro
We will continue to serve the visitors and locals of Solvang with great care and thank the City for allowing us to do so. Our job has many different important facets to it. One of them is to help our guests have the best possible experience in Solvang. This creates good memories that will hopefully bring them back again and again.

One visitor this Julefest sent a card to the Visitor Venter after she returned home, saying, " ... The Nisser we received from Solvang are presiding over the festivities here, as they will for Christmases to come. My granddaughter was over the moon when she saw them. I will never forget all of your kindness and generosity."
This is Solvang# making memories for a lifetime.
58 SOLVA G
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Solvang Tourism, Nov+ Dec 2023 :: PR Briefs
prepared by Anna Ferguson-Sparks, Stiletto Marketing
• November + December Activities (2023)
Advertising + Advertorial
• Proofed editorial content for 2024 SYV Destination Guide's Solvang section (editorial/advertorial content, not the paid ad space on the back of the 2024 Guide) • Wrote all copy and supplied Solvang imagery for SYV Co-Op advertorial spread in 2024 DISCOVER SPRING Westways Magazine (special section; Feb/Mar/Apr). Advertorial shored with Buellton + Visit the Santo Ynez Volley.
• Wrote content and supplied imagery for Solvang travel advertorial in 805 Living Magazine's Winter 2024 issue (out late-January through February). Ad space purchased for approximately $2,300, with 2023 'media' funds in my contract period ending December 31, 2023.

Press Communications
• Wrote / edited Solvang Julefest follow-up copy / content as 'event' continued, including Julefest Parade winner announcements, Christmas Tree Burn reminders to media, and the like. (for manual I email distribution, which was ongoing, as well as manual event calendar postings) • Christmas Tree Burn / 'Julefest continuing' content was also available to SolvangUSA marketing team for other uses. (content sits in a shored Google doc) 59 SOLVA G
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NOVEMBER 3, 2023 PRWeb (Cision) Press Release
Full Press Release available here
Solvang, California's Annual Holiday Event,
11Solvang Julefest, 11 Features Daily Festivities
during Danish Village Celebration, November
24, 2023 through January 6, 2024
Press Release pick-up (as per PRWeb / Cision Visibility Reports):
144 15.1M 481

TOTAL EXAC MATCHES TOTAL POTENTIAL AUDIENCE TOTAL INF UE CERS DISTRIBUTED Solvang's Danish heritage and Old
World ambience keep it festive year
'round, but during Ju efest, visitors feel
totally immersed in Solvang's Christmas
spirit. Julefest gives our community and
tourists a forum for creating holiday
memories and a place to start, or
continue, annual family traditions
60 SOLVA G
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• November + December Activities (2023� continued)
Content Submissions
CENTRAL COAST • Content submissions to Central Coast Tourism Council for future PR/ Media consideration and/or C�rr.1.... event calendar postings.

C • Content submissions to Industry section of Visit California's website for future PR / Media consideration.
• Previous media submission related to "what's new" was posted to the media section of the Visit California site: "Four Little Gummies and Drover's Doughnuts Set to Open Late 2023 - 2024"
Additional Items
• Started process with Visit the Santa Ynez Valley for Solvang's potential co-op participation in trade show booth, for IPW 2024 (May 3-7, in Los Angeles). • Worked with TJA (Claudia and John) to fine-tune copy and content for two (2) e-blasts / newsletters to SolvangUSA consumer email listing(s): November 20 and December 13, 2023 • Facilitated Solvang Julefest "sponsorship" fulfillment (including instructions for marketing mentions of two Julefest sponsors, Visit the Santa Ynez Valley and 3CE). 61 SOLVA G
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• November + December Activities (2023� continued)
Media Outreach
• Check HARO media queries 3x daily; submitted Solvang and/or individual businesses within City to ~ 10 (ten) queries.
• Additional, ongoing media outreach not tied to HARO queries. • Resulting placements from HARO media query submissions:

Forbes
• "Creative Variations On A Traditional Thanksgiving Meal": including peasants DELi's 'Gobble, Gobble' turkey sandwich, with mention of the deli's Solvang, California, location.
• Forbes.com carries a combined UVPM of about 75.8 Million, and these pieces have an unedited publicity value of about $27,659.
• "The Best Gingerbread House Kits to Create a Festive Holiday Centerpiece":
including sourced advice from Solvang Bakery.
• Bob Vila.com carries a combined UVPM of about 12.4 Million, and these pieces have an unedited publicity value of about $1,443.
62 SOLVA G
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• November + December Activities (2023� continued)
Media Visits
. . .

C I•� VISlt •
lr�rn1a
UPDATE: In early-October Solvang hosted YouTube star, Drew Binsky (@MoreTravelsWithDrewBinsky, 7 48K YouTube Subscribers, 961 K lnstagram Followers) as part of an itinerary initiated by Visit California.

C I·� visit .
lr1 rn1
• Drew completed a Solvang overnight including two interview shoots, as part of a larger California media trip surrounding "places that feel international." In November, he posted his Solvang-inclusive Visit California content, as follows:
https:/Jwww.instagram.com/p/Czs08MwLa5s/ <- lnstagram
https://youtu.be/ClcnZZ/Jsys?si=pyKkUkpFPXsGrhkS <- YouTube video, posted November 8, 2023 • UPDATE: Also for an opportunity presented by Visit California, we assembled a mid-September Solvang itinerary for travel influencer, Anne Jiang (@goanniewhere, 381 K lnstagram Followers):
• Annie completed a 2-day / 2-night Solvang visit including Danish Days activities, as part of a larger California media trip surrounding "places that feel international." In Oct, Nov, and Dec, her Solvang-inclusive Visit California content posted, as follows:
- Visit California's California Now blog, Road Tripping in California with Annie Jiang https://www.instagram.com/p/COHgH GumDPI <- lnstagram
https://www.instagram.com/p/Cx8bKGvuQrp/ <- lnstagram
Full campaign report linked here
63 SOLVA G
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• November + December Activities (2023� continued)
• UPDATE: Completed late-November Solvang segment shoots for holiday special of California B
o
ea1
_
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0 1n
nia
t•l.6.UI Bountiful TV (www.californiabountiful.com), which airs locally in the Santa BarbaralSLO markets � l7 on KSBY. California Bountiful is produced by the California Farm Bureau. Segments aired in December 2023, as follows ($21,081 unedited Publicity Value I I 321,642 total Audience Reach):

Full episode is here:
https://www.youtube.com/
watch?v=OhJUaJrO7ik
• December 24, 2023: six (6) segments on KSBY (SLO) I I $13,156 Publicity Value I I 251,194 Audience Reach
• December 24, 2023: two (2) segments on RFD (Nashville) I I $1,980 Publicity Value I I 26, 190 Audience Reach
• December 17, 2023: two (2) segments on RFD (Nashville) I I $1,568 Publicity Value II 20,742 Audience Reach
• December 17, 2023: two (2) segments on KHSL (Chico) I I $184 Publicity Value I I 2,550 Audience Reach
• December 17, 2023: two (2) segments on KERO (Bakersfield) I I $1,316 Publicity Value I I 4,980 Audience Reach
• December 16, 2023: two (2) segments on KHSL (Chico) I I $487 Publicity Value I I 6,805 Audience Reach
• December 16, 2023: two (2) segments on KION (Salinas) I I $2,389 Publicity Value I I 9, 181 Audience Reach
64 SOLVA G
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• November + December Activities (2023� continued)
• Continued correspondence with Candice + Jenny, City of Solvang, and Rick+ T JA, to aid in their efforts in attempting to update content on certain portions of the SolvangUSA.com website, or for any other questions or needs.
• Continued check-ins with the Solvang Visitor Center for updates and general catch-up sessions. • Correspond regularly with islett (Liana + Jamie) regarding social media topics, questions, content schedules, and for general check-ins.
• SOLVANG JULEFEST / HOLIDAY PLANS IN THE NEWS
• Scheduled November 18, 2023, on-air radio interview in support of Solvang Julefest (SoCal Restaurant Show, Sports Radio AM 830 KLAA, an ESPN Radio Affiliate):
• Susan Lee, Solvang Visitor Center, was interviewed about the 2023/2024 Julefest happenings and the history of the annual holiday celebration. • Scheduled December 23, 2023, on-air radio interview (SoCal Restaurant Show, Sports Radio AM 830 KLAA, an ESPN Radio Affiliate):
• Rene Gross Kc:erskov, Danish Mill Bakery / The Copenhagen House / etc., was interviewed about Solvang's holiday celebrations in addition to his own businesses and Danish customs.
65 SOLVA G
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• November + December Activities (2023� continued)
• SOLVANG JULEFEST / HOLIDAY PLANS IN THE NEWS

SECRET LOS ANGELES

BUSINESS INSIDER
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• As per Cision: More than 1,000 media mentions of the terms "Solvang Julefest" or "Solvang Christmas" registered between July 1,2023 and January 7, 2024 • "The most festive place in every state" (featuring Solvang, for California) • "The Quaintest Christmas Villages Across the U.S." (with Solvang in first place) • "The Best Christmas Towns in America You Should Visit at Least Once" (incl. Solvang) • "25 best Christmas getaways to celebrate the season" (including Solvang) • "These 6 U.S. Christmas markets feel like a fairy tale" (including Solvang) • "These 3 California cities are among the 'coziest winter towns' in America. See why" (including Solvang)
• "7 small towns in the US that will make you feel like you jetted off to Europe for the holidays - without the pricey airfare" (including Solvang) • "Looking for a real-life winter wonderland or Christmas town in California? Hit these spots" (including Solvang)
66 SOLVA G
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• November + December Activities (2023� continued)
• SOLVANG JULEFEST / HOLIDAY PLANS IN THE NEWS
Prevention.
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Country Living

VERANDA
• "Charming Christmas Towns You Should Visit This Holiday Season" (incl. Solvang) • "Julefest in Solvang boasts candlelight walks, wine, and ghost tours, too" (featuring Solvang)
• "The top U.S. destinations for Christmas in every state" (including Solvang) • "Julefest 2023: What to know about Solvang's annual holiday festivities" (featuring Solvang)
• "12 Small Towns That'll Make You Feel Like You're in a Hallmark Christmas Movie" (including Solvang)
• "Holiday festival approaching at California's 'best' Christmas town" (feat. Solvang) • "Pretend You're in a Hallmark Movie in These 30 Magical Christmas Towns" (including Solvang)
• "12 of the Merriest Christmas Markets in the United States" (including Solvang) 67 SOLVA G
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• November + December Activities (2023� continued)
• SOLVANG JULEFEST / MEDIA VISITS
• Solvang hosted (8) media contacts and/or influencers in December 2023 (+ early January 2024) SfGAJE · Julie Tremaine (SFGate: "We went inside the most beautiful home in Solvang") • Fiona Chandra (for genera/ research as she includes Solvang in stories from time to time, such as the Fall travel piece in the Los Angeles Times) • Molly O'Brien (Fodor's Travel: "The Quaintest Christmas Villages Across the U.S.") • Jessie Evans (24.7K Followers; https://www.instagram.com/p/COmcaFrxZTI) • Dyana Lederman (in anticipation of what will most likely be a Q 1 or Q2 story about I guide to Solvang)
• Eshani Pareek (11.8K Followers; https://www.instagram.com/p/Cl uhJ uVXK) • Shelby Young (306K Followers; https://www.instagram.com/p/C 1 Sy5jbPf22) YouTube, 1.74M Subscribers: https://www.youtube.com/shorts/6wAkwU-MrPU • Josh Mc Nair (59 .4K Followers; https://www.instagram.com/p/C 1 xS51GP5ar) YouTube, 271 K Subscribers: youtube.com/channel/UCZFRsl R9ECKDwnly51Qzwkg 68 SOLVA G
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• November + December Activities (2023� continued)
Looking ahead ...

Q 1 2024 Press Releases
• "What's New" in Solvang and "What's on the Horizon for 2024," to possibly include:
• Any new/ Q 1 2024 events scheduled (the team is working on creating something for the March I April timeframe, an event or promo of some sort to fill the slower spring months) • Opened-in-2023 or revamped / expanded Solvang businesses or activities, plus expected openings for 2024 (this is a work in progress; attempting to get updates from local business owners as to status of various projects or openings)
QJ 2024 Media Visits
• Currently scheduled: Two (2) media/ influencer visits in late-January in support of Ql / Winter Solvang travel stories or pitches. Further details to follow, in February 2024 report. • One influencer confirmed for Solvang visit/ 2-night midweek stay to promote winter-y, hygge vibes in advance of Valentine's Day getaways. Luxe travel audience. • Another influencer confirmed for Solvang overnight in support of Visit California's new IIJJIJfl!lIIJIJ
Ultimate Playground brand initiative; more details to follow ... • Tentative writer visit pending for early-February, as part of a larger road trip piece about visiting "lesser known parts of California." Story would be slated for the New York Post. 69 SOLVA G I Solvang Visitor Center, November 2023 I
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• Solvang Visitor Center Report from Solvang Hygge Huset LLC; Susan Lee, Managing Member In November the Visitor Center begins to gear up for the busy Julefest Season. Thanksgiving weekend has become the soft opening for Julefest and the Visitor Center numbers always reflect this with an increase in the Visitor Count.

Visitor Center count:

November 2022 - 7,209
The highest day was Sat, Nov 26 with 696 visitors.

November 2023 - 8,860
The highest day was Sat, Nov 25 with 925 visitors.

This November has an increase of 1,651 visitors over last November. This is a significant increase. Many people were here to start the Nisser Adventure Scavenger Hunt and of course to get some shopping in. They also tell us that they wanted to come see the Solvang lights. We are asked quite frequently in person and on phone calls, "When will Solvang be decorated for Christmas?" Visitors are enticed by the Solvang Julefest (Christmassy) atmosphere. The website has also been a huge help to the visitors this year with easy access to upcoming event lists and all of the great Solvang information. It has been a big help for getting the right information out to our visitors.
70 SOLVA G I Solvang Visitor Center, November 2023 I
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The More Travels with Drew Binsky video, "This American Town is Exactly Like Denmark," has had an impact. If you have not yet watched it, Dean, one of our Visitor Center Ambassadors gave a great interview with Drew. It has thousands of views and in November, we have even had visitors come to the
Visitor Center looking for "That guy in the Drew Binsky interview." A group said they decided to come to Solvang after watching that video because they wanted to see if they could find Dean. They were very excited to find him behind the Visitor Center desk!
On November 18, per request from Anna; Stiletto Marketing, This American Town is Exactly Like Denmark!!! Susan did a 15-minute radio interview on the SoCal restaurant show to highlight Solvang and Julefest. It was a successful and fun interview to do.

Andy Harris, producer and co-host of the show, reported 38,000 listeners and 1 00s more listening on livestream and even more who would catch up on the podcasts. In an email to Susan he said, "As a real native you represented Solvang, and Solvang Julefest, well." We give a thank you to Anna for the opportunity to speak about Solvang on the radio.
71 SOLVA G I Solvang Visitor Center, November 2023 I
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On Monday, November 27, also per Anna's request, Susan did an interview at the Solvang Visitor Center about Solvang Julefest with KSBY News which was seen on TV that evening.

The Solvang Candlelight Tours are provided by the Solvang Visitor Center team during Julefest. Ticket sales for the tours began on November 10. This is a very popular event. This year we added more tours to include the entire week before Christmas, creating another event during the weekdays. The tours, including weekdays, all sold out and had waitlist space, only.

The Saturday after Thanksgiving is typically the busiest day in the month of November. This year with the soft opening of Julefest we kicked off the Julefest Season in the Visitor Center with the Nisser Adventure Scavenger Hunt! The Visitor Center team is responsible for running the Nisser Adventure Scavenger Hunt each day during Julefest. The Hunt starts and ends in the Visitor Center. Visitors were so excited for the Hunt that all Thanksgiving week long, before we officially began, they were asking if they could go Nisser hunting early. We went through over 100 Nisser Scavenger Hunt clue sheets on Friday after Thanksgiving Day. This was the first day of the hunt. Groups usually take one Nisser Hunt clue paper for the group. So, we know there were many Nisser Hunters out and about in Solvang as soon as it began. 72 SOLVA G I Solvang Visitor Center, December 2023 I
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The Solvang Visitor Center and its Solvang Ambassadors were extremely busy assisting Solvang with all things Julefest, and more, throughout the entire month of December. The Visitor Center saw record numbers of guests in December 2023 with most of them informing us that they had purposely come to Solvang to take part in the Julefest activities. The Visitor Center did have record numbers in 2022, as well.

Visitor Center count:

December 2022 - 13,881
The highest day was Mon, Dec 26 with 1,024 visitors.

These were very large numbers but we surpassed these numbers in December 2023 in both the total for the month and in the largest number of guests in one day.

December 2023 - 16,434
The highest day was Sat, De 23 with 1,318 visitors.
73 SOLVA G I Solvang Visitor Center, December 2023 I
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To reach this record number in one day, the Visitor Center Ambassadors assisted between l 04 to 245 guests per hour. We began the first hour on December 23, 2023 with l 04 visitors between 9:30 AM to l 0:30 AM. To start the day with over l 00 guests is rare. The busiest hour was from 3:30 PM to 4:30 PM with 245 guests. We had people waiting in line out the door to come in for our assistance. This is a very large number of guests for The Visitor Center Ambassadors to assist. During these busy times we have 2 Ambassadors in the Visitor Center. During the open hours and Candlelight Tour check-in time, it was all hands on deck! The Visitor Center Ambassador team
performed professionally and handled the large crowds with grace.

The Hygge Huset LLC, with The Visitor Center team are involved in many of the Julefest activities. We always start the season with a beautifully decorated interior of the Visitor Center and a lovely tree. This year we did a Danish-style tree with classic Danish paper hearts and cones made by Kirsten Klitgaard. 74 SOLVA G I Solvang Visitor Center, December 2023 I
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Nisser Adventure Scavenger Hunt:

The Solvang Visitor Center hosts the highly popular Julefest Nisser Adventure Scavenger Hunt. Susan Lee, with help from Visitor Center Ambassador Kirsten Klitgaard, created the clues for the hunt. The Visitor Center is responsible for handing out the clues as well as giving out the prizes when visitors return with their proof that they have successfully finished the hunt. The Hunt does contribute to the very large numbers of guests entering the Visitor Center throughout all of Julefest as so many come to get the clues and then return later for a second visit to retrieve their keepsake. We wish you could all experience the excitement and joy Solvang brings to our guests as they retrieve their Nisser doll. The reaction is so positive and wonderful. We are not just giving out a prize but are creating lifetime memories. It is a memory of a great time in Solvang and a reminder that they should come back to Solvang again and again. This is a great purpose!
Solvang Julefest Tree Lighting Ceremony:

The successful Solvang Julefest Tree Lighting Ceremony program was coordinated by Susan Lee. It takes many weeks and hours of preparation with and from our local performers for this event, and we really appreciate all of their talents and time. Visitor Center Ambassadors Susan Lee and Dean Klitgaard were the emcees of the event. Thank you to all who participated and attended the event. It is a special time in Solvang for sure! Many people have told us that it felt like they were in a real-life Hallmark Movie moment.
75 SOLVA G I Solvang Visitor Center, December 2023 I
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Fielding Complaints:

With this many visitors coming to Solvang there are going to be complaints. As we are the face of Solvang, The Solvang Visitor Center Ambassadors did field complaints during the December activities. Many of the complaints were about the restrooms and infrastructure not matching the number of people we are bringing to town, but some were also about a couple of specific businesses in town. There were a few complaints about the events that took place in town, as well. Serious complaints are and will be sent on to the appropriate City officials. The Solvang Visitor Center Ambassador team listens to our guests' complaints, tries to ensure that they have been heard, apologizes when appropriate, and does our best to rectify the situation. We always want the guests of Solvang to have the best possible experience.

Solvang Julefest Candlelight Tours:

Solvang Hygge Huset LLC and the Solvang Visitor Center team hosted the very popular Solvang Julefest Candlelight Tours. All Solvang Candlelight Tours were sold out, including the entire week before Christmas with each weekday selling out as well as the weekends throughout Julefest. Solvang Hygge Huset LLC was contacted by Shelby Young a social media influencer who wanted to take the Candlelight Tour. The Candlelight Tours were already sold out but after reaching out to Anna Ferguson for a coordinated effort, accommodations were made for Shelby and her guest and they had a wonderful Candlelight Tour experience. Kirsten Klitgaard and Dean Klitgaard are the lead guides for The Candlelight Tours and they do an amazing job. They are both caring, informational, and entertaining.

The Candlelight Tours were a rain or shine event. We were seen walking through the rain to give the tour and despite getting a bit wet, our guests still enjoyed the tours. We noted only 2 parties who did not show up due to the weather. 76 SOLVA G I Solvang Visitor Center, December 2023 I
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Post Christmas:

As soon as Christmas Day is over the Solvang Visitor Center begins to field questions about New Year's Eve and New Year's Day. Inquiries include questions about which events are still ongoing, which businesses will be open, which restaurants can guests visit, and is there an official Solvang New Year's Eve event? The Holiday Light and Music Shows in Solvang Park as well as the Nisser Scavenger Hunt have been a positive since we can continue to market those after the other Julefest events have passed. We continue to have guests doing the Nisser Hunt until the last day, January 6. In the Visitor Center we are keeping a running record each day of how many Nisser Scavenger Hunt doll prizes have been given out and we will be reporting a little more on these final numbers after the Hunt ends. Currently, we have given out 2,577.

As well as the New Year Inquiries, we begin to field questions about the Christmas Tree Burn. This event continues to spark a lot of interest and inquiries.

We love the busy holiday season and enjoy sharing the Julefest spirit and energy with all of the Solvang visitors and locals who come to partake of all that Solvang has to offer during the month of December. 77 1 CITY COUNCIL ADVANCE CALENDAR --

SOLVANG
TI,/-!'"""',{-
Meeting Date Agenda Item Agenda Dept
26-Feb Measure A 5-Year Local Program of Projects Public Hearing Public Works 9-Mar City Council Goal Setting Session Discussion City Manager 11-Mar SB1 RMRA project List Public Hearing Public Works 25-Mar Housing General Plan Annual Report Public Hearing Planning Solvang Mesa LLMD Annual Assessment Public Hearing Public Works 8-Apr Solvang Mesa LLMD Annual Assessment Public Hearing Public Works 10-Jun General Municipal Election Resolutions Discussion City Clerk Future Meetings TOT Measure Discussion City Manager
Outdoor dining ordinance Public Hearing Planning
Approve Auditing Services Agreement Discussion Administration On-street Parking Restrictions Policy Direction Discussion Public Works Administration / HR Policies update Discussion Administration Active Transportation Plan Discussion Public Works
Solvang Sidewalk Repair Project Award Consent Public Works Modify City Code Title 9, Chapter 3, 9-3D-3 Water Public Hearing Utilities Conservation
Emergency Power Sources for Vets' Hall & City Hall Discussion Public Works RFQ Interim Financing WWTP Administration Discussion Administration Council Requested Agenda Items
Meeting Date Agenda Item Agenda Action
Annual Reports
Agenda Item Agenda Action
January Annual Comprehensive Financial Report Discussion Administration January (odd Brown Act Training City Attorney
years)
January Fee Schedule Review Discussion Administration
January Budget to Actual Discussion Administration
February Measure A 5-Year Local Program of Projects Public Hearing Public Works February Mid-Year Budget Adjustments Administration
February (even Council Budget Goal Setting Public Workshop City Manager vears\
March Housing General Plan Annual Report Public Hearing Planning March SB1 RMRA project List Public Hearing Public Works March Investment Policy Annual Review Discussion Administration March Solvang Mesa LLMD Annual Assessment Public Hearing Public Works March FTA 5311 Grant Agreement Consent Approve
March TOA Grant Funding Consent Approve
May Preliminary Budget Discussion Administration
May Grant Funding Applications review Discussion Administration OcUJan/April/July Quarterly Financial Reports Discussion Administration June Two-Year Financial Plan Development or Supplemental Discussion Administration Budget adoption
June Capital Improvement Program Discussion Public Works June/July Amend Appropriation Limit Public Hearing Adopt November Stormwater Management Program Annual Report Consent Public Works December AB 1600 Report Discussion Approve
December Appointment of Mayor pro tern Discussion City Clerk December Council selection of representatives to Committees and Discussion City Clerk Aqencies
December (even Appointment to Boards, Commissions, Committees Discussion City Clerk years)

MINUTES

SOLVANG CITY COUNCIL
MONDAY, DECEMBER 11, 2023
Special Closed Session - 5:30 p.m.

Regular Meeting - 6:30 p.m.
5:30 PM SPECIAL CLOSED SESSION

CALL TO ORDER
Mayor lnfanti called the meeting to order at 5:30 p.m. in the City Hall Council Chamber, 1644 Oak Street, Solvang, California.

ROLL CALL

Present: Mayor Mark lnfanti, Mayor pro tern Elizabeth Orona, Councilmembers David Brown, Claudia Orona

Absent: Councilmember Robert Clarke
Staff: City Manager Randy Murphy, City Attorney David Fleishman, City Clerk Annamarie Porter

PLEDGE OF ALLEGIANCE
Councilmember Claudia Orona led in the Pledge of Allegiance.

1. PUBLIC COMMUNICATIONS ON CLOSED SESSION
The following members of the public spoke:

Denise El Amin
There were no other public communications on Closed Session items.

2. RECESS TO CLOSED SESSION - 5:38 p.m.
a. CONFERENCE WITH LEGAL COUNSEL - Existing Litigation - pursuant to Gov. Code 54956.9(d)(1)
Name of Case:

City of Solvang - Petition to Change Water-Right Permit 15878 (Application No. A022423), under protest by California Trout and National Oceanic and Atmospheric Administration's National Marine Fisheries Service, and comment by California Department of Fish and Wildlife City Attorney Fleishman reported no reportable action was taken.

Meeting adjourned at 5:54 p.m.
6:30 PM REGULAR MEETING

CALL TO ORDER
Mayor lnfanti called the meeting to order at 6:30 p.m. in the City Hall Council Chamber, 1644 Oak Street, Solvang, California.
78 ROLL CALL

Present: Mayor Mark lnfanti, Mayor pro tern Elizabeth Orona, Councilmembers David Brown, Claudia Orona

Absent: Councilmember Robert Clarke
Staff: City Manager Randy Murphy, City Attorney David Fleishman, City Clerk Annamarie Porter, Public Works Director Rodger Olds, Planning Manager Rafael Castillo, Planning Consultant Laurie Tamura, Parks and Recreation Director Jenny McClurg, Administrative Services Director Wendy Berry

PLEDGE OF ALLEGIANCE
Resident Paul Mathews led in the Pledge of Allegiance.

PROCLAMATIONS, COMMENDATIONS AND CEREMONIAL ITEMS - None

PRESENTATIONS
a. Presentation to Receive and File Santa Barbara County Fire Chief Annual 2022-2023 Fiscal Report
Santa Barbara Fire Department Chief Mark Hartwig presented details of the Santa Barbara County Fire Chief Annual 2022-2023 Fiscal Report.

City Council concurred to receive and file the Santa Barbara County Fire Chief Annual 2022-2023 Fiscal Report.

1. PUBLIC COMMUNICATIONS - NON-AGENDA AND CONSENT ITEMS The following members of the public spoke:

Denise El Amin
Paul Matthies
Al Cortese
Dan Martin
Louise Smith
Kent Lockhart
Lansing Duncan
Mark Oliver
Susan Shihad (sp?)
Stephanie Stadum
Maddie (sp?)
Stephen Brown (via Zoom)
John Evertte (via Zoom)
Dennis Beebe (via Zoom)
There were no other public communications.

RECESS/RECONVENE
Mayor lnfanti called for a recess at 7:32 p.m. and reconvened the meeting at 7:36 p.m. with all Councilmembers present, except Councilmember Clarke.
79 2. CITY MANAGER REPORT AND ADVANCE CALENDAR
City Manager Murphy announced an upcoming Caltrans meeting regarding the Foxen Canyon Intersection and State Route 154; about applicants to the Measure U Committee, and reported there will be no meeting in two weeks and it is possible that there will be no meeting the first meeting in January 2024.

3. COUNCIL COMMENTS AND REQUESTS
Councilmember Claudia Orona spoke about guests and visitors in town; thanked the Marketing Team and spoke about the increased need for maintenance.

Councilmember Brown asked for information regarding crosswalks on Copenhagen and Alisal, 246th and Fifth and 246th and Alisal.

4. CONSENT ITEMS
a. Approve Order of Agenda as Presented.
b. Approve City Council Minutes: November 13, 2023; November 27, 2023. c. Receive and file Visit the Santa Ynez Valley 3rd quarter report 2023. d. Approve the first amendment to the agreement with Tom Jones & Associates Inc for Tourism Marketing Services for the additional amount of $366,000, for a total contract amount not to exceed $474,000 and to extend the term to June 30, 2025, and authorize the Mayor to execute on behalf of the City.
e. Approve the second amendment to the Agreement with Stiletto Marketing for Tourism Marketing Services for the additional amount of $88,500 for a total contract amount not to exceed $127,100, and to extend the term to June 30, 2025, and authorize the Mayor to execute on behalf of the City. f. Approve the second amendment to the Agreement with lslett Agency Inc. for Tourism Marketing Services for the additional amount not to $81,300, for a total contract amount not to exceed $116,300, and to extend the term to June 30, 2025, and authorize the Mayor to execute on behalf of the City.
g. Adopt Resolution No. 23-1239 Approving Amendment to the City's Flexible Benefits Plan Reflecting changes to Internal Revenue Code.
h. Receive and file Caltrans Flyers.
i. By second reading Adopt by title only Ordinance No. 23-0372 adding section 11-13-20 and making other conforming amendments to Chapter 13 (sign regulations) of Title 11 (zoning regulations) of the Solvang Municipal Code to establish objective content-neutral standards for flags in the city and make a finding that the ordinance is exempt from California Environmental Quality Act (CEQA) requirements per Section 15061 of the CEQA guidelines.
j. By second reading Adopt by title only Ordinance No. 23-0373 amending various sections in Titles 1, 3, 4, 5, 6, 8, 9, 11, and 12 of the Solvang Municipal Code to address references to fees and fines and general penalty and administrative citation provisions and make a finding that the ordinance is exempt from California Environmental Quality Act (CEQA) requirements per Section 15061 of the CEQA guidelines.

Mayor pro tern Elizabeth Orona noted that all Consent Items have been discussed, especially as they relate to expenditures.

Councilmember Orona commented on money spent on Marketing and on the City's TOT revenues.

Motion by Mayor pro tern Elizabeth Orona, to approve Consent Items, seconded by Councilmember Claudia Orona and carried 4-0, with Councilmember Clarke, absent.

5. PUBLIC HEARINGS
80 a. Continued Public Hearing to Consider Introduction for first reading by title only Ordinance No. 23-0371 repealing section 11-12-8 (special events) of Title 11 (zoning regulations) of the Solvang Municipal Code and amending Title 8, Public Ways and Property adopting Chapter 9, Special Events, to establish processing and permitting of special events on public property and make a finding that the ordinance is exempt from California Environmental Quality Act (CEQA) requirements per Section 15061 of the CEQA guidelines.

Parks and Recreation Director McClurg presented an updated report of the continued public hearing.

Mayor lnfanti invited public comments.

Jim Richardson
There were no other public comments on this item and Mayor lnfanti closed the public hearing.

Motion by Mayor pro tern Elizabeth Orona, to introduce for first reading by title only Ordinance No. 23- 0371 repealing section 11-12-8 (special events) of Title 11 (zoning regulations) of the Solvang Municipal Code and amending Title 8, Public Ways and Property adopting Chapter 9, Special Events, to establish processing and permitting of special events on public property and make a finding that the ordinance is exempt from California Environmental Quality Act (CEQA) requirements per Section 15061 of the CEQA guidelines, seconded by Councilmember Brown and carried 4-0, with Councilmember Clarke, absent.
b. Public Hearing to consider adoption of Resolution No. 23-1238 Approving a General Plan Amendment (2023-2031 6th Cycle Housing Element) and make a finding that the General Plan Amendment is exempt from California Environmental Quality Act (CEQA) requirements per Section 15061 of the CEQA guidelines.

Planning Manager Castillo and Planning Consultant Tamura narrated a PowerPoint presentation regarding the 2023-2031 Draft Housing Element.

Mayor lnfanti invited public comments.

Lansing Duncan
John Moisan
There were no other public comments on this item and Mayor lnfanti closed the public hearing.

Motion by Councilmember Claudia Orona, to adopt Resolution No. 23-1238 Approving a General Plan Amendment (2023-2031 6th Cycle Housing Element) and make a finding that the General Plan Amendment is exempt from California Environmental Quality Act (CEQA) requirements per Section 15061 of the CEQA guidelines, as presented, seconded by Councilmember Brown and carried 4-0, with Councilmember Clarke, absent.

6. DISCUSSION ITEMS
a. Discussion and possible action to appoint a Mayor pro tern for the term January 1, 2024 - December 31, 2024, and to establish Council seating arrangements.

There were no public comments on this item.

Motion by Mayor lnfanti, to appoint Councilmember Brown as Mayor pro tern, seconded by Mayor pro tern Elizabeth Orona and carried 4-0, with Councilmember Clarke, absent. b. Discussion and possible action to award a contract to Extreme Clean Janitorial for on-call Janitorial Services in the amount not to exceed $307,358 per year, for a total amount not to 81 exceed $614,716 for the term January 1, 2024- December 31, 2025, and authorize the Mayor to execute on behalf of the City.

Public Works Director Olds narrated a PowerPoint presentation with details of the report.

Mayor lnfanti invited public comments.

There were no public comments on this item.

Motion by Mayor pro tem Elizabeth Orona, to award a contract to Extreme Clean Janitorial for on-call Janitorial Services in the amount not to exceed $307,358 per year, for a total amount not to exceed $614,716 for the term January 1, 2024- December 31, 2025, and authorize the Mayor to execute on behalf of the City, seconded by Councilmember Brown and carried 4-0, with Councilmember Clarke, absent.
c. Discussion and possible action regarding terms and conditions of the $450,000 grant to the Santa Ynez Valley Senior Advisory Council dba Solvang Senior Center Administrative Services Director Berry presented details of the report.

Mayor lnfanti invited public comments.

Tom Olmsted
Kathleen Campbell
Alan Leach
Frank Smithson
There were no other public comments.

Motion by Mayor pro tem Elizabeth Orona, to approve the commitment of a $450,000 grant to the Santa Ynez Valley Senior Advisory Council dba Solvang Senior Center, continue to work on the budget and process to follow for that allocation and amending Subsection 28 of the Grant Funds Agreement to state, ''The City shall fund grantee with grant funds in one lump sum, within 30 days after groundbreaking of the new Solvang Senior Center", seconded by Councilmember Claudia Orona and carried 4-0, with Councilmember Clarke, absent.

Motion by Mayor lnfanti, to continue this meeting past 9:30 p.m., seconded by Councilmember Brown and carried 3-1, with Councilmember Claudia Orona, opposed and Councilmember Clarke, absent. d. Discussion and possible action to approve the Marketing Coordinator Job description and salary range
Administrative Services Director Berry presented details of the report.

There were no public comments on this item.

Motion by Mayor lnfanti, to approve the Marketing Coordinator Job description and salary range, seconded by Councilmember Brown and carried 4-0, with Councilmember Clarke, absent. e. Discussion and possible action to approve a Joint Grant Management Agreement between the Santa Ynez Band of Mission Indians, the County of Santa Barbara, City of Solvang, and City of Buellton for a joint submission for the Caltrans 2024-25 Sustainable Transportation Planning Grant in the amount not to exceed $10,000.00, for the term December 11, 2023 through end date of the grant if awarded, and authorize the Mayor to execute on behalf of the City
82 City Manager Murphy presented details of the report.

There were no public comments on this item.

Motion by Councilmember Claudia Orona, to approve a Joint Grant Management Agreement between the Santa Ynez Band of Mission Indians, the County of Santa Barbara, City of Solvang, and City of Buellton for a joint submission for the Ca/trans 2024-25 Sustainable Transportation Planning Grant in the amount not to exceed $10,000.00, for the term December 11, 2023 through end date of the grant if awarded, and authorize the Mayor to execute on behalf of the City, seconded by Councilmember Brown and carried 3-1, with Mayor pro tern Elizabeth Orona, opposed and with Councilmember Clarke, absent.
f. Discussion and possible action to approve a Contract with Cannon Corporation for Assistance related to the Development of a Climate Change Adaptation Plan and the Update of the Wastewater Treatment Plant (WWTP) Operations Manual in the amount not to exceed $113,768 for the term December 11, 2023- December 31, 2024, and authorize the Mayor to execute on behalf of the City
City Manager Murphy presented the report.

There were no public comments on this item.

Motion by Mayor pro tern Elizabeth Orona, to approve a Contract with Cannon Corporation for Assistance related to the Development of a Climate Change Adaptation Plan and the Update of the Wastewater Treatment Plant (WWTP) Operations Manual in the amount not to exceed $113,768 for the term December 11, 2023- December 31, 2024, and authorize the Mayor to execute on behalf of the City, seconded by Councilmember Claudia Orona and carried 4-0, with Councilmember Clarke, absent.

7. AB1234 REPORT OUT AND COUNCIL CLOSING COMMENTS
Mayor pro tern Elizabeth Orona reported attending the Santa Inez Valley Association of Realtors Installation Luncheon.

City Manager Murphy announced this was City Attorney Fleishman's last meeting and thanked him for his services.

City Attorney Fleishman announced that Chelsea O'Sullivan will be the City Attorney as of January 1, 2024.

Mayor lnfanti and Councilmember Brown reported attending a Holiday Party at Vandenberg Space Force Base.

Councilmember Claudia Orona thanked City Attorney Fleishman for his service.

8. ADJOURNMENT
The meeting was adjourned at 10: 15 p.m.

Respectfully submitted:

Annamarie Porter, City Clerk
83 December
0:00 1 :00 2:00 3:00 4:00 5:00 6:00 7:00 8:00 9:00 10:00 11:00 12:00 13:00 14:00 15:00 16:00 17:00 18:00 19:00 20:00 21 :00 22:00 23:00 Total 0:00 1 :00 2:00 3:00 4:00 5:00 6:00 7:00 8:00 9:00 10:00 11:00 12:00 13:00 14:00 15:00 16:00 17:00 18:00 19:00 20:00 21 :00 22:00 23:00 Total City of Solvang 2023
0:00 1:00 2:00 3:00 4:00 5:00 6:00 7:00 8:00 9:00 10:00 11 :00 12:00 13:00 14:00 15:00 16:00 17:00 18:00 19:00 20:00 21:00 22:00 23:00 Total Monday 8 10 5 4 4 4 5 16 20 32 32 34 26 14 21 14 21 15 14 484 Tuesday 8 5 7 1 1 5 2 13 16 31 30 26 21 24 25 26 19 16 504 Wednesday 8 6 8 7 4 3 4 5 28 30 24 26 18 16 25 19 517
Thursday 18 7 5 3 1 3 10 13 23 18 16 15 20 30 19 20 521 Friday 18 8 5 8 5 7 6 9 27 25 33 30 11 19 25 26 18 17 493 Saturday 8 12 6 7 6 3 9 13 17 16 26 34 30 27 29 34 31 26 31 26 25 31 25 24 496 Sunday 21 17 10 8 4 2 5 17 15 33 24 27 26 25 22 26 29 19 30 12 17 23 13 425 84 SANTA BARBARA COUNTY

SHERIFF'S OFFICE
NOVEMBER 2023 REPORT

CITY OF SOLVANG

PREPARED BY CONTRACT

SERVICES UNIT
Deputy Sheriff Service Unit
Compliance Time
Hours in Month 720.00
Posts Covered 1
Hours Logged in CAD 757.00
Total Contract Hours 720.00
Total Billable Hours 663.50
Compliance Totals
Monthly Total 92.15%
Annual Total 93.28%
Time Summarization
Calls for Service 53.80
Reports and Admin. 14.10
Shift Change 58.00
Proactive Patrol 477.80
City Car Out of City 93.50
Out of Area Car in City 59.80
Proactive Patrol
63%
PAGE 1
85 CITY OF SOLVANG
NOVEMBER 2023 DSSU REPORT

CRIME AND ACTIVITY STATISTICS
CRIMINAL HOMICIDE 0
FORCIBLE RAPE 0
ROBBERY 0
ALL ASSAULTS 3
BURGLARY TOTAL 1
RESIDENTIAL 1
COMMERCIAL 0
INSTITUTIONAL 0
ALL OTHERS 0
THEFTS 1
STOLEN PROPERTY VALUE $15,980.00
RECOVERED PROPERTY VALUE $0.00
VEHICLE THEFT 0
VEHICLES RECOVERED 0
ACCIDENTS 6
INJURY COLLISIONS 0
PERSONS INJURED 0
FATAL COLLISIONS 0
TRAFFIC DEATHS 0
CITATIONS 5
TRAFFIC CITATIONS 13
DUI ARRESTS 4
TOWED VEHICLES 0
FELONY ARRESTS 1
MISDEMEANOR ARRESTS 7
CALLS FOR SERVICE 302
REPORTS TAKEN 33
CASES FORWARDED TO DETECTIVES 8
CASES SUSPENDED 0
CASES ASSIGNED 1
CASES CLOSED BY ARREST 0
CASES CLOSED BY OTHER 7
CURRENT ACTIVE CASES 2

HOMELESS -(CALLS FOR SERVICE --
REPORTS TAKEN --ARRESTS MADE) 7 -- 3 -- 3
CITY CAR OUT OF THE CITY - INCIDENTS 156
OUT OF AREA CAR IN CITY - INCIDENTS 99 PAGE 2
86 SANTA BARBARA COUNTY

SHERIFF'S OFFICE
OCTOBER 2023 REPORT

CITY OF SOLVANG

PREPARED BY CONTRACT

SERVICES UNIT
Deputy Sheriff Service Unit
Compliance Time
Hours in Month 744.00
Posts Covered 1
Hours Logged in CAD 743.50
Total Contract Hours 744.00
Total Billable Hours 673.90
Compliance Totals
Monthly Total 90.58%
Annual Total 93.77%
Time Summarization
Calls for Service 56.80
Reports and Admin. 4.10
Shift Change 59.00
Proactive Patrol 490.00
City Car Out of City 69.60
Out of Area Car in City 64.00
Proactive Patrol
66%
PAGE 1
87 CITY OF SOLVANG
OCTOBER 2023 DSSU REPORT

CRIME AND ACTIVITY STATISTICS
CRIMINAL HOMICIDE 0
FORCIBLE RAPE 0
ROBBERY 0
ALL ASSAULTS 2
BURGLARY TOTAL 0
RESIDENTIAL 0
COMMERCIAL 0
INSTITUTIONAL 0
ALL OTHERS 0
THEFTS 3
STOLEN PROPERTY VALUE $ 1,135.00
RECOVERED PROPERTY VALUE $ 280.00
VEHICLE THEFT 0
VEHICLES RECOVERED 0
ACCIDENTS 4
INJURY COLLISIONS 0
PERSONS INJURED 0
FATAL COLLISIONS 0
TRAFFIC DEATHS 0
CITATIONS 5
TRAFFIC CITATIONS 3
DUI ARRESTS 2
TOWED VEHICLES 0
FELONY ARRESTS 3
MISDEMEANOR ARRESTS 13
CALLS FOR SERVICE 350
REPORTS TAKEN 37
CASES FORWARDED TO DETECTIVES 11
CASES SUSPENDED 0
CASES ASSIGNED 0
CASES CLOSED BY ARREST 2
CASES CLOSED BY OTHER 9
CURRENT ACTIVE CASES 2

HOMELESS -(CALLS FOR SERVICE --
REPORTS TAKEN --ARRESTS MADE) 11 --7 --4
CITY CAR OUT OF THE CITY - INCIDENTS 127
OUT OF AREA CAR IN CITY - INCIDENTS 102 PAGE 2
88 SANTA BARBARA COUNTY

SHERIFF'S OFFICE
SEPTEMBER 2023 REPORT

CITY OF SOLVANG

PREPARED BY CONTRACT

SERVICES UNIT
Deputy Sheriff Service Unit
Compliance Time
Hours in Month 720.00
Posts Covered 1
Hours Logged in CAD 754.20
Total Contract Hours 720.00
Total Billable Hours 650.10
Compliance Totals
Monthly Total 90.29%
Annual Total 94.53%
Time Summarization
Calls for Service 42.00
Reports and Admin. 13.00
Shift Change 59.00
Proactive Patrol 469.10
City Car Out of City 104.10
Out of Area Car in City 67.00
Proactive Patrol
62%
PAGE 1
89 CITY OF SOLVANG
SEPTEMBER 2023 DSSU REPORT

CRIME AND ACTIVITY STATISTICS
CRIMINAL HOMICIDE 0
FORCIBLE RAPE 0
ROBBERY 0
ALL ASSAULTS 1
BURGLARY TOTAL 1
RESIDENTIAL 0
COMMERCIAL 1
INSTITUTIONAL 0
ALL OTHERS 0
THEFTS 0
STOLEN PROPERTY VALUE $2,864.00
RECOVERED PROPERTY VALUE $0.00
VEHICLE THEFT 0
VEHICLES RECOVERED 0
ACCIDENTS 2
INJURY COLLISIONS 0
PERSONS INJURED 0
FATAL COLLISIONS 0
TRAFFIC DEATHS 0
CITATIONS 4
TRAFFIC CITATIONS 3
DUI ARRESTS 2
TOWED VEHICLES 0
FELONY ARRESTS 0
MISDEMEANOR ARRESTS 7
CALLS FOR SERVICE 282
REPORTS TAKEN 29
CASES FORWARDED TO DETECTIVES 10
CASES SUSPENDED 0
CASES ASSIGNED 0
CASES CLOSED BY ARREST 0
CASES CLOSED BY OTHER 0
CURRENT ACTIVE CASES 2

HOMELESS -(CALLS FOR SERVICE --
REPORTS TAKEN --ARRESTS MADE) 6 -- 3 -- 2
CITY CAR OUT OF THE CITY - INCIDENTS 173
OUT OF AREA CAR IN CITY - INCIDENTS 105 PAGE 2
90 SANTA BARBARA COUNTY

SHERIFF'S OFFICE
AUGUST 2023 REPORT

CITY OF SOLVANG

PREPARED BY CONTRACT

SERVICES UNIT
Deputy Sheriff Service Unit
Compliance Time
Hours in Month 744.00
Posts Covered 1
Hours Logged in CAD 790.20
Total Contract Hours 744.00
Total Billable Hours 689.20
Compliance Totals
Monthly Total 92.63%
Annual Total 95.09%
Time Summarization
Calls for Service 46.40
Reports and Admin. 20.40
Shift Change 61.00
Proactive Patrol 490.00
City Car Out of City 101.00
Out of Area Car in City 71.40
Proactive Patrol
62%
PAGE 1
91 CITY OF SOLVANG
AUGUST 2023 DSSU REPORT

CRIME AND ACTIVITY STATISTICS
CRIMINAL HOMICIDE 0
FORCIBLE RAPE 0
ROBBERY 0
ALL ASSAULTS 0
BURGLARY TOTAL 0
RESIDENTIAL 0
COMMERCIAL 0
INSTITUTIONAL 0
ALL OTHERS 0
THEFTS 2
STOLEN PROPERTY VALUE $12,982.00
RECOVERED PROPERTY VALUE $9,000.00
VEHICLE THEFT 0
VEHICLES RECOVERED 3
ACCIDENTS 5
INJURY COLLISIONS 1
PERSONS INJURED 1
FATAL COLLISIONS 0
TRAFFIC DEATHS 0
CITATIONS 2
TRAFFIC CITATIONS 1
DUI ARRESTS 2
TOWED VEHICLES 0
FELONY ARRESTS 0
MISDEMEANOR ARRESTS 5
CALLS FOR SERVICE 334
REPORTS TAKEN 31
CASES FORWARDED TO DETECTIVES 10
CASES SUSPENDED 0
CASES ASSIGNED 0
CASES CLOSED BY ARREST 0
CASES CLOSED BY OTHER 9
CURRENT ACTIVE CASES 2

HOMELESS -(CALLS FOR SERVICE --
REPORTS TAKEN --ARRESTS MADE) 4 -- 0 -- 0
CITY CAR OUT OF THE CITY - INCIDENTS 167
OUT OF AREA CAR IN CITY - INCIDENTS 105 PAGE 2
92 � City of Solvang

SOLVA G
Vendor Name Payable Number
The Guardian Team llC 1114
Pacific Gas & Electric Company 7582 11/16/2023
Pacific Gas & Electric Company 7582 11/16/2023
Pacific Gas & Electric Company 7582 11/16/2023
Pacific Gas & Electric Company 7582 12/18/2023
Pacific Gas & Electric Company 7582 12/18/2023
Pacific Gas & Electric Company 7582 12/18/2023
Marcela Torrico INV00ll 792
Elvia Santos INV0011807
SANTA YNEZ VALLEY MASTER ... INV0011808
Gloria Nuno-Zepeda INV0011828
Platinum Plus for Business dba .. 3831 12/10/2023
Alliant Insurance 2500930
MNS Engineers, Inc. 84759
Department: 1000 - Council
General Code, llC 2022-283
General Code, llC GC00124 77
Column Software PBC 8BC38120-0076
Maria Shafer 2023-041 SOLV
Maria Shafer 2023-043 SOLV
Valley Fresh Market, llC 03-960833
Islay Events 1241
Santa Barbara Co Sheriff Dept 1978
Department: 1100 - Administration
Advantage Group, The INV0011843
Nielsen Building Material 135105
Nielsen Building Material 135496
Judith S. Smith 12283
Judith S. Smith 12283
Ralph Andersen & Associates INV-04510
Staples Advantage 3554492906
Staples Advantage 3554492907
Staples Advantage 3554992026
Staples Advantage 3554992027
Quadient Finance USA, Inc. 1265 11/15/2023
Badawi & Associates 1505
Quadient leasing USA, Inc. Q1094841
Richards, Watson & Gershon A .. 245176
Richards, Watson & Gershon A .. 245179
Richards, Watson & Gershon A .. 245181
Total Compensation Systems I ... 12618
Satcom Global FZE AS12230215
Comcast 0775 12/15/2023
ZWorld GIS 2023-0394
Frontier Communications 5575 12/13/2023
Lan speed 56901
Lan speed 56902
Comcast 5898 11/28/2023
Comcast 9241 11/20/2023
Comcast 9241 12/20/2023
Verizon Wireless Services, llC 9949687539
RingCentral, Inc. CD_000693297
1/11/2024 11:50:10 AM
Post Date
11/27/2023
11/16/2023
11/16/2023
11/16/2023
12/18/2023
12/18/2023
12/18/2023
11/27/2023
12/06/2023
12/13/2023
12/19/2023
12/10/2023
12/06/2023
11/19/2023
07/01/2023
11/22/2023
11/30/2023
11/19/2023
12/02/2023
11/30/2023
12/03/2023
10/11/2023
12/22/2023
12/15/2023
12/19/2023
11/17/2023
11/17/2023
11/09/2023
12/09/2023
12/09/2023
12/16/2023
12/16/2023
11/15/2023
10/30/2023
12/05/2023
11/19/2023
11/19/2023
11/19/2023
12/05/2023
12/01/2023
12/15/2023
12/01/2023
12/13/2023
12/01/2023
12/01/2023
11/28/2023
11/20/2023
12/20/2023
11/19/2023
11/15/2023
Agenda Item 4.d
Expense Approval Report
By Segment (Select Below)
Payment Dates 12/1/2023 - 12/31/2023
Description (Item) Account Number Amount
2 Guardians 11/25/2023 100-16002 483.00
Acct# 0408007582-5 100-16002 42.84
Acct# 0408007582-5 100-16002 780.14
Acct# 0408007582-5 100-16002 791.84
Acct#0408007582-5 100-16002 873.92
Acct#0408007582-5 100-16002 743.23
Acct#0408007582-5 100-16002 50.23
Recreation Refund 100-20036 312.00
Recreation Refund 100-20036 192.00
Recreation Refund 100-20036 700.00
Recreation Refund 100-20036 220.00
Acct#5588 4649 9784 3831 100-20037 9,283.89
liability Insurance 100-23005 2,082.00
Bella Vista Plan Review 100-23011 72.10
16,627.19
Service to Solvang Municipal ... 100-1000-100-57014 717.80 Code Alert Monthly Fee 100-1000-100-57014 1,170.00
General Plan Amendment 100-1000-100-57015 87.20
Maria Shafer FY 2023-24 100-1000-100-57016 297.50
Maria Shafer FY 2023-24 100-1000-100-57016 127.50
City luncheon 100-1000-100-58001 36.93
Islay Events FY 2023-24 100-1000-100-63002 1,955.00
Contracted law Enforcement -.. 100-1000-130-56006 248,340.00 Department 1000 - Council Total: 252,731.93
Retiree Reimbursements 100-1100-105-51005 6,086.37
PS Flat 100-1100-120-43021 -0.38
Combo Push Broom 100-1100-120-43021 -1.00
Background checks for new e ... 100-1100-120-51011 672.10 Background checks 100-1100-120-51011 1,371.90
Utility Director Recruitment 100-1100-120-51011 7,950.00 Office Supplies 100-1100-120-52003 276.07
Office Supplies 100-1100-120-52003 177.21
Hanging Folders 100-1100-120-52003 32.61
Dayquil 100-1100-120-52003 69.37
Postage 100-1100-120-52008 400.00
2023 Audit 100-1100-120-56013 13,554.00
lease Payments 100-1100-120-57011 161.83
Professional Services - Admini ... 100-1100-120-57012 18,424.44 Professional Services - Person ... 100-1100-120-57012 97.20 Professional Servies - Adv. Sou ... 100-1100-120-57012 2,044.85 Roll-Forward Valuation - 1st ln ... 100-1100-120-57016 900.00 Iridium Sim Card 100-1100-120-60006 42.75
Acct#939750775 100-1100-121-57064 384.54
Annual GIS Services and Subsc ... 100-1100-121-57064 1,634.79 Acct# 805 688 5575 062171 5 100-1100-121-57064 75.17
Monthly Billing - December 100-1100-121-57064 3,731.84
Monthly Barracuda - December 100-1100-121-57064 155.94
Acct# 8155 70 005 0125898 100-1100-121-57064 84.87
Acct# 8155 70 005 0009241 100-1100-121-57064 13.27
Acct# 8155 70 005 0009241 100-1100-121-57064 13.27
Acct# 617131340-00001 100-1100-121-57064 722.86
Digitalline Unlimited Standard 100-1100-121-57064 1,089.54

Page 1 of 13 ends

93 Expense Approval Report Payment Dates: 12/1/2023 - 12/31/2023 Vendor Name Payable Number Post Date Description (Item) Account Number Amount RingCentral, Inc. CD_000713778 12/15/2023 Digitalline Unlimited Standard 100-1100-121-57064 1,089.54 Department 1100 - Administration Total: 61,254.95
Department: 1200 - Planning & Building
Staples Advantage 3554012227 12/02/2023 Supplies - Planning 100-1200-200-52003 52.47 Staples Advantage 3554992025 12/16/2023 12 Architect Scale 100-1200-200-52003 30.03 Quadient Finance USA, Inc. 1265 11/15/2023 11/15/2023 Postage 100-1200-200-52008 50.00 Quadient Leasing USA, Inc. Q1094841 12/05/2023 Lease Payments 100-1200-200-57011 52.31 Richards, Watson & Gershon A .. 245177 11/19/2023 Professional Services - Comm ... 100-1200-200-57012 5,346.00 Richards, Watson & Gershon A .. 245180 11/19/2023 Professional Services - Code E ... 100-1200-200-57012 24.30 Urban Planning Concepts, Inc. 11395 11/03/2023 Urban Planning FY 2023-24 100-1200-200-57016 8,100.00 Urban Planning Concepts, Inc. 11447 12/07/2023 Urban Planning FY 2023-24 100-1200-200-57016 9,750.00 PleinAire Design Group 2023.387 09/01/2023 Landscape Architect 100-1200-200-57016 603.75 Eddie Hsueh 47 12/02/2023 Eddie Hseuh Code Enforceme ... 100-1200-201-57063 1,706.25 Tesla INV0011791 11/29/2023 Building Permit 23-144 Refund 100-1200-210-31036 560.00 Quadient Finance USA, Inc. 1265 11/15/2023 11/15/2023 Postage 100-1200-210-52008 50.00 Quadient Leasing USA, Inc. Q1094841 12/05/2023 Lease Payments 100-1200-210-57011 22.07 Department 1200 - Planning & Building Total: 26,347.18
Department: 1300 - Parks and Recreation
Staples Advantage 3554012233 12/02/2023 Supplies - Rec 100-1300-350-52003 40.75 Quadient Finance USA, Inc. 1265 11/15/2023 11/15/2023 Postage 100-1300-350-52008 100.00 Shana Deleon INV0011797 11/28/2023 Shana Deleon FY 23-24 100-1300-350-57001 453.75 Quadient Leasing USA, Inc. Q1094841 12/05/2023 Lease Payments 100-1300-350-57011 53.13 Frederick Paul Lageman INV0011809 11/30/2023 Fred Lageman Professional Se ... 100-1300-350-57016 1,065.00 Brandon James Roberts 2023 November 11/29/2023 Guitar Lessons 100-1300-365-52005 168.00 Halina Wyluda-Kazmierczak 2305 12/05/2023 Youth Art Classes 100-1300-365-52005 189.00 Christophe Millner INV0011795 11/27/2023 Kung Fu Instruction 100-1300-365-52005 973.00 Christophe Millner INV0011829 12/13/2023 Kung Fu Instruction - Youth 100-1300-365-52005 330.75 Brandon James Roberts 2023 November 11/29/2023 Guitar Lessons 100-1300-370-52005 112.00 Christophe Millner INV0011796 11/27/2023 Kung Fu Instruction 100-1300-370-52005 129.50 Christophe Millner INV0011830 12/13/2023 Tai Chi - Adult 100-1300-370-52005 42.00 Valley Fresh Market, LLC 03-954418 11/23/2023 Special Events 100-1300-375-52005 17.48 Santa Ynez Valley Youth Recre ... lNV0011831 12/08/2023 Charitable Recipient for Turke ... 100-1300-375-52005 500.00 Department 1300 - Parks and Recreation Total: 4,174.36
Department: 1400 - Tourism
Visit the Santa Ynez Valley INV0011804 12/11/2023 SYVTBID - October (Collected i. .. 100-1400-400-43020 -989.58 Cheryl Shallanberger 04-2023 10/31/2023 Julefest 2023 100-1400-400-59010 6,000.00 Solvang Hygge Huset LLC 1018 12/06/2023 Visitors Center 100-1400-400-59010 9,831.55 Tom Jones & Associates, Inc. 1023s 10/31/2023 Tom Jones & Associates, Inc. 100-1400-400-59010 5,035.00 The Guardian Team LLC 1116 12/07/2023 Security - Julefest 100-1400-400-59010 241.50 lslett Agency Inc. 1845 12/01/2023 lslett Agency through Decemb ... 100-1400-400-59010 1,550.00 Frontier Communications 4056 11/11/2023 11/11/2023 Acct# 805 68/6 4056 091119 5 100-1400-400-59010 152.45 Frontier Communications 4056 12/11/2023 12/11/2023 Acct# 805 686 4056 091119 5 100-1400-400-59010 166.56 iDSS GLOBAL LLC 525268 07/01/2023 March 2022 - Feb 2023 iDSS A ... 100-1400-400-59010 3,120.00 Harrison Hardware 540712 11/17/2023 Deck Screws - Julefest 100-1400-400-59010 247.19 Harrison Hardware 540762 11/18/2023 Gorilla Glue 100-1400-400-59010 65.99 Harrison Hardware 540868 11/21/2023 Paint Supplies 100-1400-400-59010 64.00 Harrison Hardware 541000 11/22/2023 Paint Markers 100-1400-400-59010 17.75 Griffin Publishing 5835 12/01/2023 Advertisement in Santa Ynez ... 100-1400-400-59010 2,300.00 Marborg Industries 5995494 11/30/2023 Restroom Rental 100-1400-400-59010 825.00 Marborg Industries 6000772 12/03/2023 Saturday Service - Julefest 100-1400-400-59010 180.00 Hankering Corporation, The 88270 11/01/2023 Julefest Posters 100-1400-400-59010 175.03 Hankering Corporation, The 88398 11/21/2023 A Frame Signs - Julefest 100-1400-400-59010 68.51 Santa Ynez Valley Hardware INV0011798 11/30/2023 Monthly Billing - November 100-1400-400-59010 16.30 Visit the Santa Ynez Valley INV0011804 12/11/2023 SYVTBID - October (Collected i. .. 700-1400-400-59016 48,489.42 Visit the Santa Ynez Valley INV0011804 12/11/2023 SYVTBID - October (Collected i. .. 700-1400-400-61003 989.58 Department 1400 - Tourism Total: 78,546.25
Department: 1600 - Public Works/Engineering
Quadient Finance USA, Inc. 1265 11/15/2023 11/15/2023 Postage 100-1600-300-52008 50.00 Jim's Service Center INV0011805 12/01/2023 Fuel - November 100-1600-300-52015 276.28 1/11/2024 11:50:10 AM Page 2 of 13
94 Expense Approval Report Payment Dates: 12/1/2023 - 12/31/2023 Vendor Name Payable Number Post Date Description (Item) Account Number Amount Jim's Service Center INV0011805 12/01/2023 Fuel - November 100-1600-300-52015 210.15 Jim's Service Center INV0011805 12/01/2023 Fuel - November 100-1600-300-52015 98.71 Jim's Service Center INV0011805 12/01/2023 Fuel - November 100-1600-300-52015 322.76 Jim's Service Center INV0011805 12/01/2023 Fuel - November 100-1600-300-52015 71.69 Jim's Service Center INV0011805 12/01/2023 Fuel - November 100-1600-300-52015 150.28 Advanced Automotive Solutio ... 37716 12/04/2023 Smog Test - Ford Ranger 100-1600-300-53008 66.75 O'Reilly Automotive Stores, In ... 4372-396660 11/30/2023 Battery 100-1600-300-53008 293.96 Quadient Leasing USA, Inc. Q1094841 12/05/2023 Lease Payments 100-1600-300-57011 69.47 Procare Janitorial Supply, Inc 167251 11/22/2023 Janitorial Supply - HCA 100-1600-310-52003 285.47 Procare Janitorial Supply, Inc 167593 12/06/2023 Janitorial Supply-HCA 100-1600-310-52003 373.20 Procare Janitorial Supply, Inc 167594 12/06/2023 Janitorial Supply - HCA 100-1600-310-52003 186.60 Aramark Uniform Service 5020442209 12/06/2023 Mats & Towels (Vets Hall,City ... 100-1600-310-52003 55.67 Valley Fresh Market, LLC 02-574878 11/09/2023 Dasani Water 100-1600-310-53003 17.21 Valley Fresh Market, LLC 03-939825 11/06/2023 Dasani Water 100-1600-310-53003 2.87 JV Outdoor Power Equipment 20235 11/22/2023 Pole Saw 100-1600-310-53003 88.61 JV Outdoor Power Equipment 20357 12/06/2023 Fuel Line 100-1600-310-53003 71.44 JV Outdoor Power Equipment 20358 12/06/2023 Filter 100-1600-310-53003 107.46 Santa Ynez Valley Hardware INV0011798 11/30/2023 Monthly Billing - November 100-1600-310-53003 111.62 Pacific Gas & Electric Company 7582 11/16/2023 11/16/2023 Acct# 0408007582-5 100-1600-310-55001 15.47 Pacific Gas & Electric Company 7582 11/16/2023 11/16/2023 Acct# 0408007582-5 100-1600-310-55001 47.65 Pacific Gas & Electric Company 7582 12/18/2023 12/18/2023 Acct#0408007582-5 100-1600-310-55001 59.16 Pacific Gas & Electric Company 7582 12/18/2023 12/18/2023 Acct#0408007582-5 100-1600-310-55001 18.07 Valley Shield Termite and Pest... 20344 11/28/2023 Twice a Month AG Service - H ... 100-1600-310-57057 100.00 Valley Shield Termite and Pest... 20469 11/28/2023 Monthly Pest Control - HCA 100-1600-310-57057 59.00 Farm Supply Co 67237 12/06/2023 Squirrel Bait 100-1600-310-57057 152.15 Procare Janitorial Supply, Inc 165852 10/04/2023 Janitorial Supply - RR#2 100-1600-320-52003 235.70 Procare Janitorial Supply, Inc 167249 11/22/2023 Janitorial Supply - RR#2 100-1600-320-52003 285.47 Procare Janitorial Supply, Inc 167303 11/22/2023 Janitorial Supply - RR#2 100-1600-320-52003 471.41 Procare Janitorial Supply, Inc 167305 11/22/2023 Janitorial Sup0ply - RR#2 100-1600-320-52003 381.11 Procare Janitorial Supply, Inc 167311 11/22/2023 Janitorial Supply - RR#2 100-1600-320-52003 410.96 Procare Janitorial Supply, Inc 167312 11/22/2023 Janitorial Supply - RR#2 100-1600-320-52003 410.96 Procare Janitorial Supply, Inc 167589 12/06/2023 Janitorial Supply - RR#2 100-1600-320-52003 373.20 Procare Janitorial Supply, Inc 167590 12/06/2023 Janitorial Supply - RR#2 100-1600-320-52003 186.60 Valley Fresh Market, LLC 02-574878 11/09/2023 Dasani Water 100-1600-320-53003 17.72 Valley Fresh Market, LLC 03-939825 11/06/2023 Dasani Water 100-1600-320-53003 2.95 Pacific Gas & Electric Company 7582 11/16/2023 11/16/2023 Acct# 0408007582-5 100-1600-320-55001 23.37 Pacific Gas & Electric Company 7582 11/16/2023 11/16/2023 Acct# 0408007582-5 100-1600-320-55001 78.83 Pacific Gas & Electric Company 7582 12/18/2023 12/18/2023 Acct#0408007582-5 100-1600-320-55001 24.14 Pacific Gas & Electric Company 7582 12/18/2023 12/18/2023 Acct#0408007582-5 100-1600-320-55001 510.53 Nielsen Building Material 134527 12/12/2023 Carraige Bolt 100-1600-330-52003 10.79 Procare Janitorial Supply, Inc 167302 11/22/2023 Janitorial Supply - SF 100-1600-330-52003 471.41 Procare Janitorial Supply, Inc 167307 11/22/2023 Janitorial Supply - SF 100-1600-330-52003 410.96 Procare Janitorial Supply, Inc 167308 11/22/2023 Janitorial Supply - SF 100-1600-330-52003 410.96 Procare Janitorial Supply, Inc 167588 12/01/2023 Janitorial Supply - SF 100-1600-330-52003 467.85 Procare Janitorial Supply, Inc 167588-1 12/06/2023 Janitorial Supply - SF 100-1600-330-52003 93.57 Aramark Uniform Service 5020442209 12/06/2023 Mats & Towels (Vets Hall,City ... 100-1600-330-52003 55.69 Valley Sign 7623 12/04/2023 Signs at Sunny Fields 100-1600-330-53003 1,768.00 Santa Ynez Valley Hardware INV0011798 11/30/2023 Monthly Billing - November 100-1600-330-53003 146.10 Pacific Gas & Electric Company 7582 11/16/2023 11/16/2023 Acct# 0408007582-5 100-1600-330-55001 82.96 Pacific Gas & Electric Company 7582 12/18/2023 12/18/2023 Acct#0408007582-5 100-1600-330-55001 86.32 S.Y.R.W.C.D. ID #1 0001 11/27 /2023 11/27/2023 Acct# 000017040001 100-1600-330-55002 1,135.24 Valley Shield Termite and Pest...17351 11/22/2023 Weekly Pest Control - SF 100-1600-330-57057 100.00 Valley Shield Termite and Pest... 20348 11/28/2023 Weekly Pest Control - SF 100-1600-330-57057 100.00 Valley Shield Termite and Pest... 20354 11/29/2023 Quarterly Pest Control - SF 100-1600-330-57057 85.00 Pacific Gas & Electric Company 7582 11/16/2023 11/16/2023 Acct# 0408007582-5 100-1600-340-55001 13.44 Pacific Gas & Electric Company 7582 12/18/2023 12/18/2023 Acct#0408007582-5 100-1600-340-55001 14.26 Inner Nature 15717 11/30/2023 Village Planeter Maintenance 100-1600-340-57029 3,500.00 Rafael Ruiz Janitor Service 2280 11/13/2023 Council approved increase 100-1600-400-57005 700.00 Rafael Ruiz Janitor Service 2281 11/13/2023 Council approved increase 100-1600-400-57005 1,384.00 Rafael Ruiz Janitor Service 2282 11/13/2023 Council approved increase 100-1600-400-57005 1,820.00 1/11/2024 11:50:10 AM Page 3 of 13
95 Expense Approval Report Payment Dates: 12/1/2023 - 12/31/2023 Vendor Name Payable Number Post Date Description (Item) Account Number Amount Rafael Ruiz Janitor Service 2283 11/13/2023 Council approved increase 100-1600-400-57005 1,200.00 Rafael Ruiz Janitor Service 2284 11/13/2023 Council approved increase 100-1600-400-57005 3,368.00 Rafael Ruiz Janitor Service 2286 11/20/2023 Council approved increase 100-1600-400-57005 1,200.00 Rafael Ruiz Janitor Service 2287 11/20/2023 Council approved increase 100-1600-400-57005 1,820.00 Rafael Ruiz Janitor Service 2288 11/20/2023 Council approved increase 100-1600-400-57005 1,384.00 Rafael Ruiz Janitor Service 2289 11/20/2023 Council approved increase 100-1600-400-57005 700.00 Rafael Ruiz Janitor Service 2290 11/27/2023 Council approved increase 100-1600-400-57005 700.00 Rafael Ruiz Janitor Service 2291 11/27/2023 Council approved increase 100-1600-400-57005 1,384.00 Rafael Ruiz Janitor Service 2292 11/27/2023 Council approved increase 100-1600-400-57005 1,820.00 Rafael Ruiz Janitor Service 2293 11/27/2023 Council approved increase 100-1600-400-57005 1,200.00 Rafael Ruiz Janitor Service 2294 11/27/2023 Council approved increase 100-1600-400-57005 3,368.00 Rafael Ruiz Janitor Service 2296 11/27/2023 Council approved increase 100-1600-400-57005 800.00 Rafael Ruiz Janitor Service 2300 12/04/2023 Council approved increase 100-1600-400-57005 1,200.00 Rafael Ruiz Janitor Service 2301 12/04/2023 Council approved increase 100-1600-400-57005 1,820.00 Rafael Ruiz Janitor Service 2302 12/04/2023 Council approved increase 100-1600-400-57005 1,384.00 Rafael Ruiz Janitor Service 2303 12/04/2023 Council approved increase 100-1600-400-57005 700.00 Rafael Ruiz Janitor Service 2304 12/11/2023 Council approved increase 100-1600-400-57005 3,368.00 Rafael Ruiz Janitor Service 2305 12/11/2023 Council approved increase 100-1600-400-57005 1,200.00 Rafael Ruiz Janitor Service 2306 12/11/2023 Council approved increase 100-1600-400-57005 1,820.00 Rafael Ruiz Janitor Service 2307 12/11/2023 Council approved increase 100-1600-400-57005 1,384.00 Rafael Ruiz Janitor Service 2308 12/11/2023 Council approved increase 100-1600-400-57005 700.00 Quadient Finance USA, Inc. 1265 11/15/2023 11/15/2023 Postage 100-1600-600-52008 50.00 Quinn Company PC030367454 12/06/2023 Filters 100-1600-600-53008 106.48 Quadient Leasing USA, Inc. Q1094841 12/05/2023 Lease Payments 100-1600-600-57011 20.43 Tetra Tech, Inc 52168466 12/05/2023 General Engineering Services 100-1600-600-57016 4,252.50 Farm Supply Co 67115 11/29/2023 Coats & Overalls 100-1600-605-51014 61.40 Quadient Finance USA, Inc. 1265 11/15/2023 11/15/2023 Postage 100-1600-605-52008 50.00 Jim's Service Center INV0011805 12/01/2023 Fuel - November 100-1600-605-52015 169.81 Santa Ynez Valley Hardware INV0011798 11/30/2023 Monthly Billing - November 100-1600-605-53003 210.52 O'Reilly Automotive Stores, In ... 4372-396661 11/30/2023 LED Lite Bar - Truck #622 100-1600-605-53008 196.88 O'Reilly Automotive Stores, In ... 4372-396664 11/30/2023 Butt Splice 100-1600-605-53008 7.21 Quadient Leasing USA, Inc. Q1094841 12/05/2023 Lease Payments 100-1600-605-57011 38.41 Lompoc Excel Personnel Svs Inc 4287724 11/16/2023 Maintenance - R. Lopez/H. Ma ... 100-1600-605-57052 2,477.52 Lompoc Excel Personnel Svs Inc 4292299 11/23/2023 Maintenance - R.Lopez/H. Ma ... 100-1600-605-57052 2,752.80 Lompoc Excel Personnel Svs Inc 4295717 11/30/2023 Maintenance - R.Lopez/H. Ma ... 100-1600-605-57052 2,477.52 Lompoc Excel Personnel Svs Inc 51237 11/17/2023 Criminal Records Search for H ... 100-1600-605-57052 38.50 Procare Janitorial Supply, Inc 167316 11/22/2023 Janitorial Supply - Vets 100-1600-610-52003 427.43 Procare Janitorial Supply, Inc 167317 11/22/2023 Janitorial Supply - Vets 100-1600-610-52003 427.43 Procare Janitorial Supply, Inc 167318 11/22/2023 Janitorial Supply - Vets 100-1600-610-52003 144.30 Procare Janitorial Supply, Inc 167319 11/22/2023 Janitorial Supply - Vets 100-1600-610-52003 144.30 Procare Janitorial Supply, Inc 167595 12/06/2023 Janitorial Supply - Vets 100-1600-610-52003 373.20 Procare Janitorial Supply, Inc 167596 12/06/2023 Janitorial Supply - Vets 100-1600-610-52003 186.60 Clean Machine Laundromat 2681-29 11/29/2023 Laundry 100-1600-610-52003 25.08 Aramark Uniform Service 5020442209 12/06/2023 Mats & Towels (Vets Hall,City ... 100-1600-610-52003 55.67 Extreme Clean Janitorial 2834 11/29/2023 Floor Cleaning 100-1600-610-53003 375.00 Santa Ynez Valley Hardware INV0011798 11/30/2023 Monthly Billing - November 100-1600-610-53003 97.82 Southern California Gas Comp ... 2500 11/21/2023 11/21/2023 Acct# 194 215 2500 7 100-1600-610-55001 130.87 Southern California Gas Comp ... 2500 12/20/2023 12/20/2023 Acct# 194 215 2500 7 100-1600-610-55001 532.61 Pacific Gas & Electric Company 7582 11/16/2023 11/16/2023 Acct# 0408007582-5 100-1600-610-55001 530.63 Pacific Gas & Electric Company 7582 12/18/2023 12/18/2023 Acct#0408007582-5 100-1600-610-55001 700.01 Comcast 8155 12/05/2023 12/05/2023 Acct#8155 70 005 0228155 100-1600-610-55001 212.57 Valley Shield Termite and Pest... 20350 11/28/2023 Twice a Month AG Service - Ve .. 100-1600-610-57057 100.00 Valley Shield Termite and Pest... 20483 11/28/2023 Monthly Pest Control - Vets 100-1600-610-57057 100.00 Procare Janitorial Supply, Inc 167250 11/22/2023 Janitorial Supply - City Hall 100-1600-620-52003 285.47 Clean Machine Laundromat 2681-29 11/29/2023 Laundry 100-1600-620-52003 25.08 Aramark Uniform Service 5020442209 12/06/2023 Mats & Towels (Vets Hall,City ... 100-1600-620-52003 55.67 Pacific Gas & Electric Company 7582 11/16/2023 11/16/2023 Acct# 0408007582-5 100-1600-620-55001 638.30 Pacific Gas & Electric Company 7582 12/18/2023 12/18/2023 Acct#0408007582-5 100-1600-620-55001 608.09 Southern California Gas Comp ... 9500 12/18/2023 12/18/2023 Acct# 098 214 9500 0 100-1600-620-55001 414.55 Clean Machine Laundromat 2681-29 11/29/2023 Laundry 100-1600-630-52003 25.84 1/11/2024 11:50:10 AM Page 4 of 13
96 Expense Approval Report Payment Dates: 12/1/2023 - 12/31/2023 Vendor Name Payable Number Post Date Description (Item) Account Number Amount Aramark Uniform Service 5020442209 12/06/2023 Mats & Towels (Vets Hall,City ... 100-1600-630-52003 55.67 Valley Fresh Market, LLC 02-574878 11/09/2023 Dasani Water 100-1600-630-53003 17.21 Valley Fresh Market, LLC 03-939825 11/06/2023 Dasani Water 100-1600-630-53003 2.87 O'Reilly Automotive Stores, In ... 4372-397509 12/04/2023 Tools 100-1600-630-53003 42.85 Pacific Gas & Electric Company 7582 11/16/2023 11/16/2023 Acct# 0408007582-5 100-1600-630-55001 16.00 Pacific Gas & Electric Company 7582 11/16/2023 11/16/2023 Acct# 0408007582-5 100-1600-630-55001 361.87 Pacific Gas & Electric Company 7582 12/18/2023 12/18/2023 Acct#0408007582-5 100-1600-630-55001 373.84 Pacific Gas & Electric Company 7582 12/18/2023 12/18/2023 Acct#0408007582-5 100-1600-630-55001 18.45 Southern California Gas Comp ... 9410 12/18/2023 12/18/2023 Acct# 188 514 9410 6 100-1600-630-55001 315.85 Pacific Gas & Electric Company 7582 11/16/2023 11/16/2023 Acct# 0408007582-5 100-1600-650-55001 91.61 Pacific Gas & Electric Company 7582 12/18/2023 12/18/2023 Acct#0408007582-5 100-1600-650-55001 124.76 Procare Janitorial Supply, Inc 167248 11/22/2023 Janitorial Supply - RR#l 100-1600-670-52003 285.47 Procare Janitorial Supply, Inc 167301 11/22/2023 Janitorial Supply - RR#l 100-1600-670-52003 471.41 Procare Janitorial Supply, Inc 167304 11/22/2023 Janitorial Supply - RR#l 100-1600-670-52003 381.11 Procare Janitorial Supply, Inc 167309 11/22/2023 Janitorial Supply - RR#l 100-1600-670-52003 410.96 Procare Janitorial Supply, Inc 167310 11/22/2023 Janitorial Supply - RR#l 100-1600-670-52003 410.96 Procare Janitorial Supply, Inc 167315 11/22/2023 Janitorial Supply - RR#l 100-1600-670-52003 133.91 Aramark Uniform Service 502044207 12/06/2023 Mop - RR#l 100-1600-670-52003 261.88 Santa Ynez Valley Hardware INV0011798 11/30/2023 Monthly Billing - November 100-1600-670-53003 69.30 Pacific Gas & Electric Company 7582 11/16/2023 11/16/2023 Acct# 0408007582-5 100-1600-670-55001 702.62 Pacific Gas & Electric Company 7582 12/18/2023 12/18/2023 Acct#0408007582-5 100-1600-670-55001 999.16 Procare Janitorial Supply, Inc 167306 11/22/2023 Janitorial Supply - RR#3 100-1600-680-52003 381.11 Procare Janitorial Supply, Inc 167313 11/22/2023 Janitorial Supply - RR#3 100-1600-680-52003 410.96 Procare Janitorial Supply, Inc 167314 11/22/2023 Janitorial Supply - RR#3 100-1600-680-52003 410.96 Procare Janitorial Supply, Inc 167591 12/06/2023 Janitorial Supply - RR#3 100-1600-680-52003 373.20 Procare Janitorial Supply, Inc 167592 12/06/2023 Janitorial Supply - RR#3 100-1600-680-52003 186.60 Aramark Uniform Service 502044208 12/06/2023 Mop - RR#3 100-1600-680-52003 330.23 Mr. Rooter Plumbing of the C ... 23161366 11/29/2023 Preventative Maintenance Dra .. 100-1600-680-53003 750.00 Pacific Gas & Electric Company 7582 11/16/2023 11/16/2023 Acct# 0408007582-5 100-1600-680-55001 481.52 Pacific Gas & Electric Company 7582 12/18/2023 12/18/2023 Acct#0408007582-5 100-1600-680-55001 537.11 Turner Pools, Inc. 5412 11/02/2023 Weekly Pool Service - October 100-1600-685-53003 228.11 Pacific Gas & Electric Company 2871 12/13/2023 12/13/2023 Acct# 32080282871-8 100-1600-685-55001 49.51 Southern California Gas Comp ... 9566 12/18/2023 12/18/2023 Acct# 096 114 9566 5 100-1600-685-55001 12.78 Nielsen Building Material 134895 12/14/2023 Plier Snap Ring Combo 100-1600-690-52003 77.17 Nielsen Building Material 135105 12/15/2023 PS Flat 100-1600-690-52003 20.66 Nielsen Building Material 135496 12/19/2023 Combo Push Broom 100-1600-690-52003 54.36 SiteOne Landscaping Supply, L ... 137220817-001 12/18/2023 Bulk Concrete Sand 100-1600-690-52003 111.69 Farm Supply Co 67439 12/18/2023 Sandbag Burlap 100-1600-690-52003 290.93 SiteOne Landscaping Supply, L ... 136464509-001 11/13/2023 Poly Sand Bag 100-1600-690-53003 27.91 Santa Ynez Valley Hardware INV0011798 11/30/2023 Monthly Billing - November 100-1600-690-53003 87.59 Pacific Gas & Electric Company 7582 11/16/2023 11/16/2023 Acct# 0408007582-5 100-1600-690-53007 9.82 Pacific Gas & Electric Company 7582 11/16/2023 11/16/2023 Acct# 0408007582-5 100-1600-690-53007 15.32 Pacific Gas & Electric Company 7582 12/18/2023 12/18/2023 Acct#0408007582-5 100-1600-690-53007 15.11 Pacific Gas & Electric Company 7582 12/18/2023 12/18/2023 Acct#0408007582-5 100-1600-690-53007 10.80 O'Reilly Automotive Stores, In ... 4372-396737 11/30/2023 Glass Fuse 100-1600-690-53008 4.84 Pacific Gas & Electric Company 7582 11/16/2023 11/16/2023 Acct# 0408007582-5 100-1600-690-55006 40.78 Pacific Gas & Electric Company 7582 11/16/2023 11/16/2023 Acct# 0408007582-5 100-1600-690-55006 46.65 Pacific Gas & Electric Company 7582 12/18/2023 12/18/2023 Acct#0408007582-5 100-1600-690-55006 85.85 Pacific Gas & Electric Company 7582 12/18/2023 12/18/2023 Acct#0408007582-5 100-1600-690-55006 52.02 Quadient Leasing USA, Inc. Q1094841 12/05/2023 Lease Payments 100-1600-690-57011 77.65 Farm Supply Co 67438 12/18/2023 Dewitt Drip Water Bag 100-1600-700-52003 102.31 Santa Ynez Valley Hardware INV0011798 11/30/2023 Monthly Billing - November 100-1600-700-53003 78.20 Quadient Leasing USA, Inc. Q1094841 12/05/2023 Lease Payments 100-1600-700-57011 16.35 Pacific Central Coast Health C ... 13479402 10/25/2023 Hand I/Convey - Avila, Cesar 100-1600-720-51010 2.00 Pacific Central Coast Health C ... 13479403 10/25/2023 Visual Function Screen -Avila, ... 100-1600-720-51010 2.75 Pacific Central Coast Health C ... 13479404 10/25/2023 Dot Physical Exam - Avila, Ces ... 100-1600-720-51010 8.50 Quadient Leasing USA, Inc. Q1094841 12/05/2023 Lease Payments 100-1600-720-57011 27.79 SP Maintenance Services, Inc 91186 12/01/2023 Street Sweeping 100-1600-720-57022 3,433.33 Underground Service Alert of ... 1120230697 12/01/2023 New Ticket Charges 100-1600-720-57028 27.56 Underground Service Alert of ... 23-241972 12/01/2023 State Fee for Regulatory Costs 100-1600-720-57028 23.30 1/11/2024 11:50:10 AM Page 5 of 13
97 Expense Approval Report Payment Dates: 12/1/2023 - 12/31/2023 Vendor Name Payable Number Post Date Description (Item) Account Number Amount MARCHI & ASSOCIATES 3903.90 11/01/2023 ADA Design for 410 Second St... 300-1600-600-70105 7,000.00 MARCHI & ASSOCIATES 3903.90 11/01/2023 Professional Architectural Serv .. 300-1600-600-70105 790.21 Rio Vista Chevrolet INV0011799 12/08/2023 2024 Chevrolet Silverado C25 ... 300-1600-600-70105 61,999.99 Department 1600 - Public Works/Engineering Total: 155,918.99 Department: 3500 - Solvang Mesa LLD
BrightView Landscape Services 8662291 11/30/2023 Brightview LS Services for LL ... 205-3500-804-53005 235.00 Pacific Gas & Electric Company 5240 12/13/2023 12/13/2023 Acct# 0053695240-1 205-3500-804-55001 443.05 Department 3500 - Solvang Mesa LLD Total: 678.05
Department: 5000 - Transit
Roadrunner Management Serv .. 6846 11/01/2023 Fare Box Revenue 502-5000-850-35021 -4,596.06 Roadrunner Management Serv .. 6856 12/01/2023 Farebox Collections 502-5000-850-35021 -4,101.70 Roadrunner Management Serv .. 6847 11/01/2023 Fuel Reimbursement October ... 502-5000-850-52015 11,441.04 Roadrunner Management Serv .. 6857 12/01/2023 Fuel Reimbursement - Novem ... 502-5000-850-52015 9,090.06 Roadrunner Management Serv .. 6846 11/01/2023 Comcast 502-5000-850-55003 105.00 Roadrunner Management Serv .. 6856 12/01/2023 Comcast Upgrade 502-5000-850-55003 105.00 City of Lompoc Finance Dept. 13195 11/16/2023 Transit Services - December 502-5000-850-56003 1,666.66 Roadrunner Management Serv .. 6846 11/01/2023 SYVT Transit Operations Servi ... 502-5000-850-56010 63,754.03 Roadrunner Management Serv .. 6856 12/01/2023 SYVT Transit Operations Servi ... 502-5000-850-56010 59,169.12 Moore & Associates, Inc. 23.5031 11/06/2023 SYVT Marketing 502-5000-850-57001 1,950.00 Moore & Associates, Inc. 23-5023 10/06/2023 SYVT Marketing 502-5000-850-57001 1,650.00 Moore & Associates, Inc. 23-5041 12/04/2023 SYVT Marketing 502-5000-850-57001 5,174.69 Moore & Associates, Inc. 23.5024 10/06/2023 SYVT Profesional Services 502-5000-850-57016 902.80 Moore & Associates, Inc. 23.5032 11/06/2023 SYVT Profesional Services 502-5000-850-57016 1,445.15 Department 5000 - Transit Total: 147,755.79
Department: 5100 - Water
Advantage Group, The INV0011843 12/22/2023 Retiree Reimbursements 500-5100-105-51005 480.29 ReadyRefresh by Nestle 03K6702214026 11/29/2023 Water 500-5100-501-52003 24.74 Staples Advantage 3554492905 12/09/2023 Supplies 500-5100-501-52003 478.49 lnfosend, Inc 252041 11/30/2023 Utility Billing - November 500-5100-501-52004 608.68 Quadient Finance USA, Inc. 1265 11/15/2023 11/15/2023 Postage 500-5100-501-52008 125.00 D & H Water Systems, Inc 12023-1711 12/18/2023 Iodide 2 LB Bottle 500-5100-501-52014 360.38 Jim's Service Center INV0011805 12/01/2023 Fuel - November 500-5100-501-52015 412.12 Jim's Service Center INV0011805 12/01/2023 Fuel - November 500-5100-501-52015 127.42 Jim's Service Center INV0011805 12/01/2023 Fuel - November 500-5100-501-52015 231.41 Jim's Service Center INV0011805 12/01/2023 Fuel - November 500-5100-501-52015 206.82 Jim's Service Center INV0011805 12/01/2023 Fuel - November 500-5100-501-52015 236.02 SiteOne Landscaping Supply, L ... 137104347-001 12/12/2023 Respirator/Dust Mask 500-5100-501-53003 67.94 Harrison Hardware 539715 10/31/2023 PVC RDBUSH 500-5100-501-53003 33.22 Harrison Hardware 539835 11/02/2023 Pipe Galv Tube 500-5100-501-53003 38.78 Harrison Hardware 540146 11/08/2023 Elbow 90 SCH80 500-5100-501-53003 104.79 D & H Water Systems, Inc 12023-1646 11/30/2023 Back Pressure Valve 500-5100-501-53003 605.78 Santa Ynez Valley Hardware INV0011798 11/30/2023 Monthly Billing - November 500-5100-501-53003 317.64 Santa Maria Famcon Pipe & S ... 5100115611.001 11/17/2023 new customer side meter valv ... 500-5100-501-53003 2,586.00 Santa Maria Famcon Pipe & S ... 5100116082.001 12/19/2023 2 new Solenoid valves 500-5100-501-53003 1,346.88 O'Reilly Automotive Stores, In ... 4372-396456 11/29/2023 Wiper Blade - Water 500-5100-501-53008 43.94 O'Reilly Automotive Stores, In ... 4732-396174 11/28/2023 Battery - Water 500-5100-501-53008 96.79 Quinn Company PC030367454 12/06/2023 Filters 500-5100-501-53008 106.48 Pacific Gas & Electric Company 0769 12/12/2023 12/12/2023 Acct# 4922450769-6 500-5100-501-55005 896.85 Pacific Gas & Electric Company 4776 12/15/2023 12/15/2023 Acct# 8496674776-2 500-5100-501-55005 736.49 Pacific Gas & Electric Company 7582 11/16/2023 11/16/2023 Acct# 0408007582-5 500-5100-501-55005 490.40 Pacific Gas & Electric Company 7582 11/16/2023 11/16/2023 Acct# 0408007582-5 500-5100-501-55005 830.92 Pacific Gas & Electric Company 7582 11/16/2023 11/16/2023 Acct# 0408007582-5 500-5100-501-55005 9.86 Pacific Gas & Electric Company 7582 11/16/2023 11/16/2023 Acct# 0408007582-5 500-5100-501-55005 11.95 Pacific Gas & Electric Company 7582 11/16/2023 11/16/2023 Acct# 0408007582-5 500-5100-501-55005 2,784.06 Pacific Gas & Electric Company 7582 11/16/2023 11/16/2023 Acct# 0408007582-5 500-5100-501-55005 1,759.97 Pacific Gas & Electric Company 7582 11/16/2023 11/16/2023 Acct# 0408007582-5 500-5100-501-55005 13.67 Pacific Gas & Electric Company 7582 11/16/2023 11/16/2023 Acct# 0408007582-5 500-5100-501-55005 16.17 Pacific Gas & Electric Company 7582 11/16/2023 11/16/2023 Acct# 0408007582-5 500-5100-501-55005 966.03 Pacific Gas & Electric Company 7582 11/16/2023 11/16/2023 Acct# 0408007582-5 500-5100-501-55005 81.73 1/11/2024 11:50:10 AM Page 6 of 13
98 Expense Approval Report Payment Dates: 12/1/2023 - 12/31/2023 Vendor Name Payable Number Post Date Description (Item) Account Number Amount Pacific Gas & Electric Company 7582 11/16/2023 11/16/2023 Acct# 0408007582-5 500-5100-501-55005 1,309.49 Pacific Gas & Electric Company 7582 12/18/2023 12/18/2023 Acct#0408007582-5 500-5100-501-55005 2,245.37 Pacific Gas & Electric Company 7582 12/18/2023 12/18/2023 Acct#0408007582-5 500-5100-501-55005 1,510.66 Pacific Gas & Electric Company 7582 12/18/2023 12/18/2023 Acct#0408007582-5 500-5100-501-55005 1,290.02 Pacific Gas & Electric Company 7582 12/18/2023 12/18/2023 Acct#0408007582-5 500-5100-501-55005 889.19 Pacific Gas & Electric Company 7582 12/18/2023 12/18/2023 Acct#0408007582-5 500-5100-501-55005 680.21 Pacific Gas & Electric Company 7582 12/18/2023 12/18/2023 Acct#0408007582-5 500-5100-501-55005 600.17 Pacific Gas & Electric Company 7582 12/18/2023 12/18/2023 Acct#0408007582-5 500-5100-501-55005 59.22 Pacific Gas & Electric Company 7582 12/18/2023 12/18/2023 Acct#0408007582-5 500-5100-501-55005 15.18 Pacific Gas & Electric Company 7582 12/18/2023 12/18/2023 Acct#0408007582-5 500-5100-501-55005 16.86 Pacific Gas & Electric Company 7582 12/18/2023 12/18/2023 Acct#0408007582-5 500-5100-501-55005 13.18 Pacific Gas & Electric Company 7582 12/18/2023 12/18/2023 Acct#0408007582-5 500-5100-501-55005 10.76 S.Y.R.W.C.D. ID #1 5001 11/30/2023 11/30/2023 Acct# 00017005001 500-5100-501-55010 2,828.19 S.Y.R.W.C.D. ID #1 7501 11/30/2023 11/30/2023 Acct#0000l 7037501 500-5100-501-55010 1,767.62 S.Y.R.W.C.D. ID #1 INV0011803 12/04/2023 DWR/CCWA Variable 500-5100-501-55010 84,105.55 FGL Environmental, Inc. 314030A 10/12/2023 Monthly samples 500-5100-501-57010 963.00 FGL Environmental, Inc. 316016A 10/17/2023 Monthly samples 500-5100-501-57010 16.00 FGL Environmental, Inc. 316017A 10/17/2023 Monthly samples 500-5100-501-57010 106.00 FGL Environmental, Inc. 316365A 10/17/2023 Monthly samples 500-5100-501-57010 106.00 FGL Environmental, Inc. 316366A 10/17/2023 Monthly samples 500-5100-501-57010 16.00 FGL Environmental, Inc. 316759A 10/26/2023 Monthly samples 500-5100-501-57010 106.00 FGL Environmental, Inc. 316760A 10/26/2023 Monthly samples 500-5100-501-57010 16.00 FGL Environmental, Inc. 317227A 10/26/2023 Monthly samples 500-5100-501-57010 135.00 FGL Environmental, Inc. 317228A 10/30/2023 Monthly samples 500-5100-501-57010 613.00 FGL Environmental, Inc. 317231A 10/26/2023 Monthly samples 500-5100-501-57010 106.00 FGL Environmental, Inc. 317233A 10/26/2023 Monthly samples 500-5100-501-57010 16.00 FGL Environmental, Inc. 317413A 10/26/2023 Monthly samples 500-5100-501-57010 63.00 FGL Environmental, Inc. 317660A 10/26/2023 Monthly samples 500-5100-501-57010 106.00 FGL Environmental, Inc. 317684A 10/26/2023 Monthly samples 500-5100-501-57010 16.00 FGL Environmental, Inc. 318033A 11/08/2023 Monthly samples 500-5100-501-57010 106.00 FGL Environmental, Inc. 318036A 11/08/2023 Monthly samples 500-5100-501-57010 16.00 FGL Environmental, Inc. 318366A 11/08/2023 Monthly samples 500-5100-501-57010 16.00 FGL Environmental, Inc. 318367A 11/08/2023 Monthly samples 500-5100-501-57010 106.00 FGL Environmental, Inc. 318783A 11/21/2023 Monthly samples 500-5100-501-57010 54.00 FGL Environmental, Inc. 318785A 11/21/2023 Monthly samples 500-5100-501-57010 106.00 FGL Environmental, Inc. 319102A 11/27/2023 Monthly samples 500-5100-501-57010 106.00 FGL Environmental, Inc. 319103A 11/27/2023 Monthly samples 500-5100-501-57010 69.00 FGL Environmental, Inc. 319104A 11/27/2023 Monthly samples 500-5100-501-57010 16.00 FGL Environmental, Inc. 319488A 11/30/2023 Monthly samples 500-5100-501-57010 54.00 FGL Environmental, Inc. 319489A 11/30/2023 Monthly samples 500-5100-501-57010 106.00 Quadient Leasing USA, Inc. Q1094841 12/05/2023 Lease Payments 500-5100-501-57011 116.88 Richards, Watson & Gershon A .. 245178 11/19/2023 Professional Services - Water R .. 500-5100-501-57012 69,472.20 Cannon Associates 86497 11/09/2023 Cannon Utility Department Ass .. 500-5100-501-57016 5,388.87 Underground Service Alert of ... 1120230697 12/01/2023 New Ticket Charges 500-5100-501-57028 27.56 Underground Service Alert of ... 23-241972 12/01/2023 State Fee for Regulatory Costs 500-5100-501-57028 23.30 Tyler Technologies, Inc 025-446385 12/01/2023 Utility Billing - December 500-5100-501-57064 20.00 Comcast 0775 12/15/2023 12/15/2023 Acct#939750775 500-5100-501-57064 47.88 Frontier Communications 1425 11/20/2023 11/20/2023 Acct# 805 686 1425 042023 5 500-5100-501-57064 85.61 ZWorld GIS 2023-0394 12/01/2023 Annual GIS Services and Subsc ... 500-5100-501-57064 203.54 Frontier Communications 5575 12/13/2023 12/13/2023 Acct# 805 688 5575 062171 5 500-5100-501-57064 9.36 Lan speed 56901 12/01/2023 Monthly Billing - December 500-5100-501-57064 466.48 Lan speed 56902 12/01/2023 Monthly Barracuda - December 500-5100-501-57064 19.41 Comcast 5898 11/28/2023 11/28/2023 Acct# 8155 70 005 0125898 500-5100-501-57064 10.57 Verizon Wireless Services, LLC 9949687539 11/19/2023 Acct# 617131340-00001 500-5100-501-57064 318.66 County of Santa Barbara dba T... 20231111961 07/01/2023 Property Tax - 790 Ribe Road 500-5100-501-61004 51.28 County of Santa Barbara dba T... 20231112330 07/01/2023 Parcel # 137-310-012 500-5100-501-61004 26.08 State Water Resources Control .. SW-0269105 11/09/2023 Annual Permit Fee 7/1/2023-6 ... 500-5100-501-61009 7,067.00 Nviro 3428 11/27/2023 Misc. SCADA Upgrades 500-5100-501-70851 3,722.50 GSI Water Solutions, Inc. 00662.003-11 12/06/2023 River Wells Project Amendme ... 500-5100-501-70852 55,252.50 Meridian Consultants LLC 4999 12/01/2023 River Wells Project 500-5100-501-70852 7,643.75 1/11/2024 11:50:10 AM Page 7 of 13
99 Expense Approval Report Payment Dates: 12/1/2023 - 12/31/2023 Vendor Name Payable Number Post Date Description (Item) Account Number Amount Nyborg Estates Condos INV0011790 11/29/2023 Landscape Rebate 500-5100-501-70938 500.00 Karen Hodges INV0011793 11/30/2023 Landscape Rebate 500-5100-501-70938 2,000.00 Donald Wood INV0011794 11/29/2023 Landscape Rebate 500-5100-501-70938 2,000.00 Worldmark Solvang INV0011806 11/08/2023 Landscape Rebate 500-5100-501-70938 2,000.00 Cannon Associates 86960 12/21/2023 Res 1 Roof 803-5100-501-70105 14,253.20 Department 5100 - Water Total: 288,445.01
Department: 5200 - Sanitary Sewer
Advantage Group, The INV0011843 12/22/2023 Retiree Reimbursements 501-5200-105-51005 480.29 Pacific Central Coast Health C ... 13137413 10/05/2023 Hand I/Convey - Pacheco, Frank 501-5200-502-51010 10.00 Pacific Central Coast Health C ... 13479402 10/25/2023 Hand I/Convey - Avila, Cesar 501-5200-502-51010 34.00 Pacific Central Coast Health C ... 13479403 10/25/2023 Visual Function Screen - Avila, ... 501-5200-502-51010 46.75 Pacific Central Coast Health C ... 13479404 10/25/2023 Dot Physical Exam - Avila, Ces ... 501-5200-502-51010 144.50 Staples Advantage 3554012231 12/02/2023 Supplies - WWTP 501-5200-502-52003 60.45 lnfosend, Inc 252041 11/30/2023 Utility Billing - November 501-5200-502-52004 608.67 Jim's Service Center INV0011805 12/01/2023 Fuel - November 501-5200-502-52015 335.60 Advanced Automotive Solutio ... 37651 12/04/2023 Oil Change - 2015 Chevy 501-5200-502-53008 156.71 Advanced Automotive Solutio ... 37711 12/11/2023 Ball Joint Remove and Replace 501-5200-502-53008 695.77 Santa Ynez Valley Hardware INV0011798 11/30/2023 Monthly Billing - November 501-5200-502-53008 53.26 Quinn Company PC030367454 12/06/2023 Filters 501-5200-502-53008 106.46 Pacific Gas & Electric Company 7582 11/16/2023 11/16/2023 Acct# 0408007582-5 501-5200-502-55001 143.49 Pacific Gas & Electric Company 7582 12/18/2023 12/18/2023 Acct#0408007582-5 501-5200-502-55001 154.30 Quadient Leasing USA, Inc. Q1094841 12/05/2023 Lease Payments 501-5200-502-57011 52.31 Cannon Associates 86497 11/09/2023 Cannon Utility Department Ass .. 501-5200-502-57016 2,694.44 Underground Service Alert of ... 1120230697 12/01/2023 New Ticket Charges 501-5200-502-57028 28.38 Underground Service Alert of ... 23-241972 12/01/2023 State Fee for Regulatory Costs 501-5200-502-57028 24.01 Tyler Technologies, Inc 025-446385 12/01/2023 Utility Billing - December 501-5200-502-57064 20.00 Comcast 0775 12/15/2023 12/15/2023 Acct#939750775 501-5200-502-57064 18.13 ZWorld GIS 2023-0394 12/01/2023 Annual GIS Services and Subsc ... 501-5200-502-57064 77.08 Frontier Communications 5575 12/13/2023 12/13/2023 Acct# 805 688 5575 062171 5 501-5200-502-57064 3.54 Lan speed 56901 12/01/2023 Monthly Billing - December 501-5200-502-57064 176.12 Lan speed 56902 12/01/2023 Monthly Barracuda - December 501-5200-502-57064 7.35 Comcast 5898 11/28/2023 11/28/2023 Acct# 8155 70 005 0125898 501-5200-502-57064 4.00 Frontier Communications 7459 11/25/2023 11/25/2023 Acct# 805 688 7459 060995 5 501-5200-502-57064 111.94 Verizon Wireless Services, LLC 9949687539 11/19/2023 Acct# 617131340-00001 501-5200-502-57064 180.62 Department S200 - Sanitary Sewer Total: 6,428.17
Department: 5300 - Wastewater
Advantage Group, The INV0011843 12/22/2023 Retiree Reimbursements 501-5300-105-51005 481.03 Pacific Central Coast Health C ... 13137413 10/05/2023 Hand I/Convey - Pacheco, Frank 501-5300-503-51010 30.00 Pacific Central Coast Health C ... 13479402 10/25/2023 Hand I/Convey - Avila, Cesar 501-5300-503-51010 4.00 Pacific Central Coast Health C ... 13479403 10/25/2023 Visual Function Screen - Avila, ... 501-5300-503-51010 5.50 Pacific Central Coast Health C ... 13479404 10/25/2023 Dot Physical Exam - Avila, Ces ... 501-5300-503-51010 17.00 Hach Company 13851868 12/14/2023 TNT AMVER HR 50 TESTS 501-5300-503-52003 690.24 ReadyRefresh by Nestle 23K0018038034 11/29/2023 Water -WWTP 501-5300-503-52003 102.90 Quadient Finance USA, Inc. 1265 11/15/2023 11/15/2023 Postage 501-5300-503-52008 125.00 Polydyne, Inc 1792074 12/07/2023 annual PO For Polymer 501-5300-503-52010 1,772.81 Jim's Service Center INV0011805 12/01/2023 Fuel - November 501-5300-503-52015 237.49 Jim's Service Center INV0011805 12/01/2023 Fuel - November 501-5300-503-52015 144.28 Jim's Service Center INV0011805 12/01/2023 Fuel - November 501-5300-503-52015 209.01 Jim's Service Center INV0011805 12/01/2023 Fuel - November 501-5300-503-52015 300.37 Buellflat Rock Co, Inc 107737 11/28/2023 Concrete Sand 501-5300-503-53003 178.35 Hach Company 13851795 12/14/2023 New DO probe for Wastewate ... 501-5300-503-53003 3,425.20 J.B. Dewar, Inc. 280153 12/05/2023 Chevron Meropa 68/Pail 501-5300-503-53003 381.27 Nviro 3427 11/27/2023 Annual Service work with NVi ... 501-5300-503-53003 1,200.00 Harrison Hardware 541032 11/24/2023 Chlorine Ultimate 501-5300-503-53003 155.14 Grainger 9920932457 12/01/2023 Batt Pack 501-5300-503-53003 93.48 USA Blue Book INV00222645 12/14/2023 Cap Kit for Hach 501-5300-503-53003 827.22 USA Blue Book INV00223186 12/15/2023 Hach ORP Standard Solution 501-5300-503-53003 108.31 Advanced Automotive Solutio ... 37651 12/04/2023 Oil Change - 2015 Chevy 501-5300-503-53008 156.71 Advanced Automotive Solutio ... 37711 12/11/2023 Ball Joint Remove and Replace 501-5300-503-53008 695.77 Quinn Company PC030367454 12/06/2023 Filters 501-5300-503-53008 106.48 1/11/2024 11:50:10 AM Page 8 of 13
100
Expense Approval Report
Vendor Name Payable Number
Pacific Gas & Electric Company 7582 11/16/2023
Pacific Gas & Electric Company 7582 11/16/2023
Pacific Gas & Electric Company 7582 12/18/2023
Pacific Gas & Electric Company 7582 12/18/2023
Oilfield Environmental & Com ... 2307407
Oilfield Environmental & Com ... 2307804
Oilfield Environmental & Com ... 2307982
Oilfield Environmental & Com ... 2308209
Oilfield Environmental & Com ... 2308417
Oilfield Environmental & Com ... 2308591
Oilfield Environmental & Com ... 2308832
Oilfield Environmental & Com ... 2309057
Quadient Leasing USA, Inc. Q1094841
Cannon Associates 86497
Engel & Gray 3BJ00011
Engel & Gray 3CA00012
Comcast 0775 12/15/2023
Kiza, Inc. 1243
Kiza, Inc. 1244
ZWorld GIS 2023-0394
Frontier Communications 2900 11/28/2023
Frontier Communications 5575 12/13/2023
Lan speed 56901
Lan speed 56902
Comcast 5898 11/28/2023
Frontier Communications 6997 11/19/2023
Frontier Communications 6997 12/19/2023
Verizon Wireless Services, LLC 9949687539
County of Santa Barbara dba T... 20231112296
County of Santa Barbara dba T... 20231112298
County of Santa Barbara dba T... 20231131519
State Water Resources Control .. WD-0230336
NHA Advisors, LLC 01009
NHA Advisors, LLC
Carollo Engineers, Inc
1/11/2024 11:50:10 AM
01069
FB45127
Post Date
11/16/2023
11/16/2023
12/18/2023
12/18/2023
11/30/2023
11/30/2023
11/30/2023
11/30/2023
11/30/2023
11/30/2023
11/30/2023
11/30/2023
12/05/2023
11/09/2023
11/19/2023
12/10/2023
12/15/2023
11/06/2023
12/06/2023
12/01/2023
11/28/2023
12/13/2023
12/01/2023
12/01/2023
11/28/2023
11/19/2023
12/19/2023
11/19/2023
07/01/2023
07/01/2023
07/01/2023
11/29/2023
11/21/2023
11/21/2023
12/12/2023
Payment Dates: 12/1/2023 - 12/31/2023
Description (Item) Account Number
Acct# 0408007582-5 501-5300-503-55001
Acct# 0408007582-5 501-5300-503-55001
Acct#0408007582-5 501-5300-503-55001
Acct#0408007582-5 501-5300-503-55001
Annual PO For lab fees 501-5300-503-57010
Annual PO For lab fees 501-5300-503-57010
Annual PO For lab fees 501-5300-503-57010
Annual PO For lab fees 501-5300-503-57010
Annual PO For lab fees 501-5300-503-57010
Annual PO For lab fees 501-5300-503-57010
Annual PO For lab fees 501-5300-503-57010
Annual PO For lab fees 501-5300-503-57010
Lease Payments 501-5300-503-57011
Cannon Utility Department Ass .. 501-5300-503-57016
Annual PO for Sludge Disposal 501-5300-503-57020
Annual PO for Sludge Disposal 501-5300-503-57020
Acct#939750775 501-5300-503-57064
Monthly Service Plan 501-5300-503-57064
Monthly Service Plan 501-5300-503-57064
Annual GIS Services and Subsc ... 501-5300-503-57064
Acct# 805 688 2900 110481 5 501-5300-503-57064
Acct# 805 688 5575 062171 5 501-5300-503-57064
Monthly Billing - December 501-5300-503-57064
Monthly Barracuda - December 501-5300-503-57064
Acct# 8155 70 005 0125898 501-5300-503-57064
Acct# 805 688 6997 072877 5 501-5300-503-57064
Acct#805 688 6997 072877 5 501-5300-503-57064
Acct# 617131340-00001 501-5300-503-57064
Parcel # 137-270-013 501-5300-503-61004
Property Taxes - 101 South Ali ... 501-5300-503-61004
Property Taxes - City of Solvang 501-5300-503-61004
Annual Permit Fee 501-5300-503-61009
WWTP Upgrade Interim Financ .. 804-5300-503-70105
WWTP Upgrade Interim Financ .. 804-5300-503-70105
Amendment 2 804-5300-503-70105
Department 5300 - Wastewater Total:

Grand Total:

Amount
2,291.18
14,289.62
2,466.63
16,368.02
346.00

94.00 346.00
346.00
346.00
346.00
615.00
346.00
108.71
2,694.44
1,617.51
824.23

39.50 300.00
300.00
167.92

94.52 7.73
385.56

16.02 8.72
399.18
399.04

20.98 309.08
1,162.96
107.28
26,785.00
8,681.25
6,356.25
7,041.50
107,475.39
1,146,383.26

Page 9 of 13 ends

101
Expense Approval Report
1/11/2024 11:50:10 AM
Fund Summary
Fund
100 - GENERAL FUND
205 - SKYTT MESA LLMD
300 - CAPITAL PROJECTS FUND
500 - WATER FUND
501 - WASTEWATER FUND
502 - TRANSIT FUND
700 - SYV - TOURISM BUS IMP DIST
803 - WATER CAPITAL PROJECTS
804 - WWTP CAPITAL PROJECTS
Account Number
100-1000-100-57014
100-1000-100-57015
100-1000-100-57016
100-1000-100-58001
100-1000-100-63002
100-1000-130-56006
100-1100-105-51005
100-1100-120-43021
100-1100-120-51011
100-1100-120-52003
100-1100-120-52008
100-1100-120-56013
100-1100-120-57011
100-1100-120-57012
100-1100-120-57016
100-1100-120-60006
100-1100-121-57064
100-1200-200-52003
100-1200-200-52008
100-1200-200-57011
100-1200-200-57012
100-1200-200-57016
100-1200-201-57063
100-1200-210-31036
100-1200-210-52008
100-1200-210-57011
100-1300-350-52003
100-1300-350-52008
100-1300-350-57001
100-1300-350-57011
100-1300-350-57016
100-1300-365-52005
100-1300-370-52005
100-1300-375-52005
100-1400-400-43020
100-1400-400-59010
100-16002
100-1600-300-52008
100-1600-300-52015
100-1600-300-53008
100-1600-300-57011
100-1600-310-52003
100-1600-310-53003
100-1600-310-55001
Grand Total:

Account Summary
Account Name
Muni Code Codification
Printing and Publishing
Professional Services
City Hospitality
Audio/Video System R/M
Law Enforcement Contra ...

Retiree Medical/Dental/L ..

Accts Payable Discounts
Recruitment
Supplies
Postage
Audit
Lease Payments
Legal Fees
Professional Services
EOC Phone
IT Expenses
Supplies
Postage
Lease Payments
Legal Fees
Professional Services
Code Enforcement
Building Permits
Postage
Lease Payments
Supplies
Postage
P&R Marketing and Adve ..

Lease Payments
Professional Services
Recreation Programs
Recreation Programs
Recreation Programs
TBID - Adm in. Reim burs .. .

Tourism/Marketing Exp .. .

REIMBURSEABLE A/P PA ...

Postage
Vehicle Fuel
Vehicle Repairs & Maint.

Lease Payments
Supplies
Repairs and Maintenance
Utilities
Payment Dates: 12/1/2023 - 12/31/2023
Payment Amount
476,331.65
678.05
69,790.20
274,191.81
91,824.56
147,755.79
49,479.00
14,253.20
22,079.00
1,146,383.26
Payment Amount
1,887.80

87.20 425.00

36.93 1,955.00
248,340.00
6,086.37
-1.38
9,994.00
555.26
400.00
13,554.00
161.83
20,566.49
900.00

42.75 8,995.63

82.50 50.00

52.31 5,370.30
18,453.75
1,706.25
560.00

50.00 22.07

40.75 100.00
453.75

53.13 1,065.00
1,660.75
283.50
517.48
-989.58
30,056.83
3,765.20

50.00 1,129.87
360.71

69.47 900.94
399.21
140.35
Report Summary

Page 10 of 13 ends

102
Expense Approval Report
1/11/2024 11:50:10 AM
Account Number
100-1600-310-57057
100-1600-320-52003
100-1600-320-53003
100-1600-320-55001
100-1600-330-52003
100-1600-330-53003
100-1600-330-55001
100-1600-330-55002
100-1600-330-57057
100-1600-340-55001
100-1600-340-57029
100-1600-400-57005
100-1600-600-52008
100-1600-600-53008
100-1600-600-57011
100-1600-600-57016
100-1600-605-51014
100-1600-605-52008
100-1600-605-52015
100-1600-605-53003
100-1600-605-53008
100-1600-605-57011
100-1600-605-57052
100-1600-610-52003
100-1600-610-53003
100-1600-610-55001
100-1600-610-57057
100-1600-620-52003
100-1600-620-55001
100-1600-630-52003
100-1600-630-53003
100-1600-630-55001
100-1600-650-55001
100-1600-670-52003
100-1600-670-53003
100-1600-670-55001
100-1600-680-52003
100-1600-680-53003
100-1600-680-55001
100-1600-685-53003
100-1600-685-55001
100-1600-690-52003
100-1600-690-53003
100-1600-690-53007
100-1600-690-53008
100-1600-690-55006
100-1600-690-57011
100-1600-700-52003
100-1600-700-53003
100-1600-700-57011
100-1600-720-51010
100-1600-720-57011
100-1600-720-57022
100-1600-720-57028
100-20036
100-20037
100-23005
100-23011
Account Summary
Account Name
Pest Management
Supplies
Repairs and Maintenance
Utilities
Supplies
Repairs and Maintenance
Utilities
Water and Sewer Charges
Pest Management
Utilities
Village Planter Maint.

Custodial-Restrooms
Postage
Vehicle Repairs & Maint.

Lease Payments
Professional Services
Safety Gear
Postage
Vehicle Fuel
Repairs and Maintenance
Vehicle Repairs & Maint.

Lease Payments
Temporary Agency Servi ...

Supplies
Repairs and Maintenance
Utilities
Pest Management
Supplies
Utilities
Supplies
Repairs and Maintenance
Utilities
Utilities
Supplies
Repairs and Maintenance
Utilities
Supplies
Repairs and Maintenance
Utilities
Repairs and Maintenance
Utilities
Supplies
Repairs and Maintenance
Highway Entrance Signs
Vehicle Repairs & Maint.

Street Light Power
Lease Payments
Supplies
Repairs and Maintenance
Lease Payments
Employee Screening
Lease Payments
Street Sweeping
Underground Alert
Due to A/R Customer-Civ ..

Business Card Payable
Alcohol/Liability Deposit
Public Work Deposits
Payment Dates: 12/1/2023 - 12/31/2023
Payment Amount
311.15
2,755.41

20.67 636.87
1,921.23
1,914.10
169.28
1,135.24
285.00

27.70 3,500.00
36,424.00

50.00 106.48

20.43 4,252.50

61.40 50.00
169.81
210.52
204.09

38.41 7,746.34
1,784.01
472.82
2,106.69
200.00
366.22
1,660.94

81.51 62.93
1,086.01
216.37
2,355.70

69.30 1,701.78
2,093.06
750.00
1,018.63
228.11

62.29 554.81
115.50

51.05 4.84
225.30

77.65 102.31

78.20 16.35

13.25 27.79
3,433.33

50.86 1,424.00
9,283.89
2,082.00

72.10

Page 11 of 13 ends

103
Expense Approval Report
1/11/2024 11:50:10 AM
Account Number
205-3500-804-53005
205-3500-804-55001
300-1600-600-70105
500-5100-105-51005
500-5100-501-52003
500-5100-501-52004
500-5100-501-52008
500-5100-501-52014
500-5100-501-52015
500-5100-501-53003
500-5100-501-53008
500-5100-501-55005
500-5100-501-55010
500-5100-501-57010
500-5100-501-57011
500-5100-501-57012
500-5100-501-57016
500-5100-501-57028
500-5100-501-57064
500-5100-501-61004
500-5100-501-61009
500-5100-501-70851
500-5100-501-70852
500-5100-501-70938
501-5200-105-51005
501-5200-502-51010
501-5200-502-52003
501-5200-502-52004
501-5200-502-52015
501-5200-502-53008
501-5200-502-55001
501-5200-502-57011
501-5200-502-57016
501-5200-502-57028
501-5200-502-57064
501-5300-105-51005
501-5300-503-51010
501-5300-503-52003
501-5300-503-52008
501-5300-503-52010
501-5300-503-52015
501-5300-503-53003
501-5300-503-53008
501-5300-503-55001
501-5300-503-57010
501-5300-503-57011
501-5300-503-57016
501-5300-503-57020
501-5300-503-57064
501-5300-503-61004
501-5300-503-61009
502-5000-850-35021
502-5000-850-52015
502-5000-850-55003
502-5000-850-56003
502-5000-850-56010
502-5000-850-57001
502-5000-850-57016
Account Summary
Account Name
Open Space/Landscape ...

Utilities
Projects -GEN FUND
Retiree Medical/Dental/L..

Supplies
Utility Bill Printing/Suppl. ..

Postage
Chlorination
Vehicle Fuel
Repairs and Maintenance
Vehicle Repairs & Maint.

Power for Pumping
Purchased Water
Lab Fees
Lease Payments
Legal Fees
Professional Services
Underground Alert
IT Expenses - Water Fund
Property Taxes
Permit Fees
SCADA Upgrades
River Well Development
Water Conservation Pro ...

Retiree Medical/Dental/L..

Employee Screening
Supplies
Utility Bill Printing/Suppl. ..

Vehicle Fuel
Vehicle Repairs & Maint.

Utilities
Lease Payments
Professional Services
Underground Alert
IT Expenses - Sewer
Retiree Medical/Dental/L..

Employee Screening
Supplies
Postage
Chemicals
Vehicle Fuel
Repairs and Maintenance
Vehicle Repairs & Maint.

Utilities
Lab Fees
Lease Payments
Professional Services
Sludge Disposal
IT Expenses - WWTP
Property Taxes
Permit Fees
Fare Box Revenue
Vehicle Fuel
Communications
Wine Country Express
Transit Contract
Marketing & Advertising
Professional Services
Payment Dates: 12/1/2023 - 12/31/2023
Payment Amount
235.00
443.05
69,790.20
480.29
503.23
608.68
125.00
360.38
1,213.79
5,101.03
247.21
17,238.41
88,701.36
3,139.00
116.88
69,472.20
5,388.87

50.86 1,181.51

77.36 7,067.00
3,722.50
62,896.25
6,500.00
480.29
235.25

60.45 608.67
335.60
1,012.20
297.79

52.31 2,694.44

52.39 598.78
481.03

56.50 793.14
125.00
1,772.81
891.15
6,368.97
958.96
35,415.45
2,785.00
108.71
2,694.44
2,441.74
2,139.17
1,579.32
26,785.00
-8,697.76
20,531.10
210.00
1,666.66
122,923.15
8,774.69
2,347.95

Page 12 of 13 ends

104
Expense Approval Report
1/11/2024 11:50:10 AM
Account Number
700-1400-400-59016
700-1400-400-61003
803-5100-501-70105
804-5300-503-70105
Project Account Key
**None**
City
Dist
Account Summary
Account Name
SYVTBID Payments
City Admin Fee
Projects -WATER
Projects -WASTEWATER
Grand Total:

Project Account Summary
Grand Total:

Payment Dates: 12/1/2023 - 12/31/2023
Payment Amount
48,489.42
989.58
14,253.20
22,079.00
1,146,383.26
Payment Amount
1,063,607.07
108.71
82,667.48
1,146,383.26

Page 13 of 13 ends

105
FUND
100
200
201
202
203
204
205
207
300
500
501
502
600
800

CITY OF SOLVANG INVESTMENTS
NOVEMBER 2023
FUND

FUND BALANCE
GENERAL FUND $ 16,483,253.91
GOVERNMENTAL IMPACT FEES $ 1,582,331.36
TRAFFIC SAFETY $ 5,152.34
GAS TAX FUND $ 135,541.54
LOCAL TRANSPORTATION $ 437,671.79
MEASURE A $ 1,126,859.64
SKYTT MESA LLMD $ 360,797.70
MEASURE U $ 1,312,824.03
CAPITAL PROJECTS $ (88,380.79)
WATER FUND $ 6,577,925.95
WASTEWATER $ 2,381,220.96
TRANSIT FUND $ 1,225,060.35
EQUIPMENT/VEHICLE POOL $ 1,258,721.28
GENERAL FIXED ASSET GROUP 0.00
TOTALS $ 32,846,963.12
LAIF BALANCE $ 28,048,487.17
CHECKING ACCOUNTS $ 4,798,475.95
TOTALS $ 32,846,963.12
%OF
TOTAL

50.18%

4.82%

0.02%

0.41%

1.33%

3.43%

1.10%

4.00%
-0.27%

20.03%

7.25%

3.73%

3.83%

0.00%
100%
Interest
Rate

3.843%
** All City investments for the month are in compliance with California Government Code, Section 53646(b}(1}.
** Current investments meet expenditure requirements for the next six months. 106
FUND
100
200
201
202
203
204
205
207
300
500
501
502
600
800

CITY OF SOLVANG INVESTMENTS
DECEMBER 2023
FUND

FUND BALANCE
GENERAL FUND $ 16,791,342.99
GOVERNMENTAL IMPACT FEES $ 1,582,331.36
TRAFFIC SAFETY $ 5,710.30
GAS TAX FUND $ 160,351.14
LOCAL TRANSPORTATION $ 438,282.28
MEASURE A $ 1,176,382.83
SKYTT MESA LLMD $ 480,795.97
MEASURE U $ 1,433,056.65
CAPITAL PROJECTS $ {158,170.99)
WATER FUND $ 6,741,076.53
WASTEWATER $ 2,431,767.73
TRANSIT FUND $ 1,149,952.38
EQUIPMENT/VEHICLE POOL $ 1,258,721.28
GENERAL FIXED ASSET GROUP 0.00
TOTALS $ 33,532,667.07
LAIF BALANCE $ 28,048,487.77
CHECKING ACCOUNTS $ 5,484,179.30
TOTALS $ 33,532,667.07
%OF
TOTAL

50.07%

4.72%

0.02%

0.48%

1.31%

3.51%

1.43%

4.27%
-0.47%

20.10%

7.25%

3.43%

3.75%

0.00%
100%
Interest
Rate

3.670%
** All City investments for the month are in compliance with California Government Code, Section 53646{b)(1).
** Current investments meet expenditure requirements for the next six months. 107

CITY COUNCIL STAFF REPORT
AGENDA ITEM 4.f

SOLVANG
SUBJECT:

Meeting Date: January 22, 2024
Adopt by second reading by title only Ordinance No. 23-0371 repealing section 11-12-8 (special events) of Title 11 (zoning regulations) of the Solvang Municipal Code and amending Title 8, Public Ways and Property adopting Chapter 9, Special Events, to establish processing and permitting of special events on public property and make a finding that the ordinance is exempt from California Environmental Quality Act (CEQA) requirements per Section 15061 of the CEQA guidelines.

PREPARED BY: Jenny Mcclurg, Parks and Recreation Director DISCUSSION:

Staff recommends the City Council adopt Ordinance No 23-0371 repealing section 11-12-8 (special events) of Title 11 (zoning regulations) of the Solvang Municipal Code and amending Title 8, Public Ways and Property adopting Chapter 9, Special Events, to establish processing and permitting of special events on public property and make a finding that the ordinance is exempt from California Environmental Quality Act (CEQA) requirements per Section 15061 of the CEO guidelines.

A public hearing was held on November 27, 2023. As a result, suggestions and revisions were made and this item went back to City Council for continued public hearing on December 11, 2023 for first reading.

The attached draft ordinance is returning to Council for second reading and adoption.

ALTERNATIVES:

The Council could decline to adopt the Ordinance and give staff alternative direction.

FISCAL IMPACT:

Adoption of this Ordinance will have minor costs in recodification and implementation of ordinance changes but such costs are within existing budgetary limits.

ATTACHMENTS:

A. Draft Ordinance 23-0371
108
Attachment A
ORDINANCE NO. 23-0371

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOLVANG, CALIFORNIA AMENDING TITLES 8 AND 11 OF THE SOLVANG MUNICIPAL CODE TO ESTABLISH STANDARDS AND

REGULATIONS FOR SPECIAL EVENTS
WHEREAS, the Solvang Municipal Code ("Code") currently has minimal standards and regulations for Special Events on city owned property contained in Title 11 that require authorization from the Planning Manager;
WHEREAS, the City recognizes that Special Events require more robust policies and procedures than what is contained in Section 11-12-8 and that special event permits have been historically administered by the Parks and Recreation Department and the City Manager or their designee; WHEREAS, the City proposes to amend Section 11-12-8, Special Events, amending language to reference a new chapter in Title 8;
WHEREAS, the City proposes to amend Title 8 to add a new Chapter 9 entitled Special Events that provides standards and regulations for all special events utilizing city property including but not limited to parks, plazas, and street rights-of-way;
WHEREAS, on November 6, 2023 the Planning Commission determined that the proposed amendments to Title 11 are consistent with the general plan, the requirements of state planning and zoning laws and other provisions of Title 11 of the Solvang Municipal Code; are in the interests of the general community welfare; are consistent with good zoning and planning practices; and exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3); WHEREAS, on November 6, 2023 the Planning Commission at a duly noticed public hearing adopted Resolution 23-11 recommending the City Council adopt the proposed amendments to Title 11 modifying the Special Events section; and
WHEREAS, the City Council finds it necessary to amend the Code to establish clear standards, and regulations pertaining to Special Events to further goals and policies established by the City Council upon its direction to city staff.

NOW, THEREFORE, the people of the chartered City of Solvang do ordain as follows:

SECTION 1. Add Chapter 9 Special Events to Title 8 Public Ways and Property to read as follows:

CHAPTER 9 SPECIAL EVENTS.
8-9-1 Title and Purpose
8-9-2 Definitions
8-9-3 Special Event Permit Required
8-9-4 Application Process and Fee
8-9-5 Special Event Standards
8-9-6. Deposit and Additional Fees
8-9-7 Indemnification Agreement
8-9-8 Insurance Requirements
8-9-9 Permit Denial or Revocation.
8-9-10 Interference with a Special Event Prohibited
8-9-11 Appeals
8-9-1 Title, Purpose
109
A. Title. This chapter may be referred to as the City of Solvang Special Events Ordinance.

B. Purpose. It is recognized that special events enhance the City of Solvang lifestyle and provide benefits to the citizens through the creation of unique venues for expression and entertainment that are not normally provided as a part of governmental services. The purpose of this chapter is to:

1. Establish a coordinated process for managing special events on public property.

2. Minimize the impact to regular and ordinary use of public property and facilities.

3. Ensure the health and safety of persons attending an event as well as those using public property but not attending an event

4. Minimize conflicts between special events and other activities on public property

5. Prohibit illegal activities from occurring at special events

6. Protect the rights of special event organizers.

7. Balance the rights of people to engage in expressive activities protected by the United States and California Constitutions and the rights of others in the City's public places by establishing a reasonable time, place, and manner regulation of constitutionally protected activities.

8. Minimize the financial impact of special events on the City by providing cost recovery from special event organizers to the extent authorized by law, while not unduly affecting the viability of events.
8-9-2 Definitions.

For the purpose of this chapter, the following definitions shall apply:

A. "City of Solvang Special Events Guidebook" is a policy document containing the rules, regulations, forms and processes for special events that implements the requirements of this chapter. The City of Solvang Special Events Guidebook is published and approved by the City Manager and adopted by City Council resolution.

B. "Clean-Up Activities" are defined as, but not limited to, the proper disposal of waste and garbage throughout the special event, removal of all equipment, booths, signage, fencing, and decorations brought in by the special event organizer or contracted service providers of the special event organizer.

C. "Expressive Activity" is defined as conduct, the sole or principal object of which is the expression, dissemination, or communication of opinions, views, or ideas and for which no fee or donation is charged or is required as a condition of participation.

D. "Highway" is defined as a public right of way for the purpose of travel or transportation, including California State Route 246 maintained and operated by the California Department of Transportation.

E. "Large-scale special event" is defined as any event that the special event organizer expects to have 500 people or more in attendance, with one or more of the following characteristics:
occupying a large area of City property over a period of one or more days, having a large and complex setup with significant impact to the event location, affecting adjacent street and other public areas, selling admission tickets, or charging participant fees.

F. "Non-Vendor" is defined as a person or organization that is not selling or offering to sell any goods, food, beverages, merchandise, or services within a special event venue.

G. "Public property" is defined as any city streets, sidewalks, parking lots, parks, or any other property owned or controlled by the city.

H. "Set-Up Activities" are defined as, but not limited to, any equipment, booths, signage, fencing, and decorations brought in by the special event organizer or contracted services of the special event organizer.

I. "Sidewalk" is defined as a portion of a street, other than the roadway, set apart by curbs, barriers, markings, or other delineation for pedestrian travel.

J. "Sign" is defined as any sign, pennant, flag, banner, inflatable display, or other attention-seeking device.

K. "Special event" is defined as: "Any temporary organized activity that takes place upon any public property, public right-of-way, sidewalks, parks, or streets in a manner that varies from its 110
current land use or otherwise requires a permit. These events may include, but are not limited to, festivals, athletic events, fundraisers, concerts, public assemblies, or any organized formation, parade, procession, or assembly consisting of persons, animals, vehicles or any combination thereof, traveling in unison with a common purpose on a public street, highway, alley, sidewalk, or other public right-of-way which does not comply with normal and usual traffic regulations or controls."
L. "Special event organizer" is defined as any person, group or organization who conducts, manages, promotes, organizes, aids, hosts, or solicits attendance at a special event and has the personal legal capacity and responsibility for the special event and compliance with all permit terms and conditions.

M. "Special event permit" is defined as a permit issued under this ordinance.

N. "Special event venue" is defined as an area or location for which a special event permit has been issued.

0. "Street" is defined as a way or place of whatever nature, publicly maintained and open to use of the public for purposes of vehicular travel.

P. "Tax-exempt non-profit organization" is defined as an organization that is exempted from payment of income taxes by federal or state law and which has been in existence for a minimum of three months preceding the date of application for a special event permit.

Q. "Vendor" is defined as any person who sells or offers to sell, any goods, wares, personal property, food, beverages, merchandise, or services within a special event venue. 8-9-3 Special Event Permit Required.

A. A special event permit is required for all special events except as provided in subsection B of this section. A person or organization is qualified to apply for a special event permit if they are the special event organizer.

B. A special event permit is not required for an expressive activity, provided however that a special event permit is required for expressive activities that include any of the following:

1. Erection of fencing, tents, stages, barricades, booths, or other structures and/or erection of signs or flags affixed to City property.

2. Includes the distribution or sale of food, beverages, and/or merchandise.

3. Use of electricity.

4. The closure of all or a portion of any street or sidewalk.

5. Diversion or control of vehicular traffic in order to provide for the safety of participants.

6. Special events on private property that utilize city resources.

For expressive activities that do not require a special event permit, the organizer of the expressive activity is encouraged to provide the organizer's contact information to the City. 8-9-4 Application Process and Fee
A. Time for Submission. A special event organizer shall file an application for a special event with the city not less than 90 calendar days and no more than 365 calendar days before the proposed time of the special event. Notwithstanding the foregoing, where an expressive activity that requires a special event permit under Section 8-9-3 is prompted by a current event or other unplanned act or occurrence and the relevance of the expressive activity will be lessened or lost if the expressive activity cannot be held at the time and place and in the manner proposed, the special event organizer of such expressive activity shall notify the city at least thirty-six (36) hours prior to the anticipated time and place of such expressive activity.

B. Contents. An application for a special event permit shall include all information required by the City of Solvang Special Events Guidebook.

C. Fee. A special event organizer shall include with submission of their application for a special event permit, a non-refundable application fee in an amount established by resolution of city council. The city council shall set a lower non-refundable application fee for tax-exempt nonprofit organizations. 8-9-5 Special Event Standards
The following standards shall apply to all issued special event permits. 1 1 1
A. Duration/Number of Days. The maximum duration of a special event shall be three (3) consecutive days, including time for set-up activities and clean-up activities.

B. Repetitions. Any one (1) special event organizer shall be limited to two (2) special event permits per year.

C. Duration/Hours. Special events may occur between the hours of (7:00) am and ten (10) pm, including set-up activities and clean-up activities but public attendance at a special event shall be limited to the hours between eight (8:00) am and nine (9:00) pm.

D. Frequency. Special events that close city streets and/or city parking lots must have a minimum of two (2) weeks between the special events.

E. Usage of Solvang Park. Special Events shall not occupy more than seventy-five percent (75%) of Solvang Park and shall not occupy the picnic benches, so that non-event participants can concurrently use the park.

F. Variations. The City Manager or their designee may grant variations from these standards if the following findings are made:

1. The variation is required due to a special circumstance applicable to the special event that does not create a public health and safety issue.

2. The variation will not conflict with the intent and purpose of this chapter or any applicable ordinances and policies.

3. The special event organizer agrees to comply with all additional conditions imposed by the City Manager or their designee in granting variations from these standards. 8-9-6 Deposit and Additional Fees
A. Deposit. Prior to issuance of the special event permit, and in addition to the non-refundable application fee required under section 8-9-4, the special event organizer shall pay to the city a refundable deposit, in an amount to be set by resolution of the city council not less than thirty (30) days after approval of special event application. The City reserves the right to charge a higher deposit as determined at the discretion of the City Manager if the event is large-scale.

This deposit will be returned to the special event organizer after the special event if the requirements of this code, the City of Solvang special events guidebook, and the special event permit terms were met and no damage to city property occurred.

B. Additional Fees. Prior to the issuance of the special event permit, the special event organizer shall also pay to the city additional fees, of a type and in an amount established by resolution of the city council, to cover the city's actual costs in relation to the special event. 8-9-7 Indemnification Agreement
Prior to issuance of a special event permit, the special event organizer must sign an agreement to reimburse the City for any costs incurred by it in repairing damage to City property occurring in connection with the permitted special event and proximately caused by the actions of the special event organizer, its officers, employees, agents, volunteers, or any person acting under the special event organizer's direction or control, insofar as permitted by law. The agreement shall also provide that the special event organizer shall defend the City against, and indemnify and hold the City harmless from, any liability to any persons resulting from any damage or injury occurring in connection with the permitted special event proximately caused by the actions of the special event organizer, its officers, employees, agents, volunteers, or any person who was under the special event organizer's control insofar as permitted by law and in a form consistent with this requirement and acceptable to the City Attorney. For purposes of this section, a person who merely joins in a special event is not considered, because of that act alone, to be "under the direction or control" of the special event organizer. 8-9-8 Insurance Requirements
A. Prior to issuance of a special event permit, the special event organizer must possess or obtain liability insurance from a reliable insurance company authorized to do business in the state, to protect against loss from liability imposed by law for damages because of bodily injury and property damage arising from the special event. Such insurance must name on the policy or by endorsement as additional insureds the City of Solvang and it's elected and appointed officials, officers, employees, agents, and volunteers. Required coverage levels will be based on the size, scope and elements of the special event and will be determined by the city without regard 112
to content or subject of the special event. Maintenance of this insurance shall be a condition of the permit.

B. A copy of the policy or certificate of insurance along with all necessary endorsements must be filed with the city prior to issuance of the special event permit, unless the city, for good cause, waives the filing deadline.

C. The insurance requirements shall be waived by the city for expressive activities upon the filing by the special event organizer of a verified statement that the cost of obtaining insurance is so financially burdensome that it would constitute an unreasonable burden on the right of First Amendment expression or that insurance coverage for the special event is not commercially available.
8-9-9 Permit Denial or Revocation.

The City Manager or their designee shall deny a special event permit application or revoke a special event permit only if they determine from a consideration of the application and/or other pertinent information that one or more of the following exists:

A. The special event organizer has knowingly made a false, misleading or fraudulent statement of fact to the City in the application process.

B. The special event organizer fails to complete the application form after having been notified of the additional information or documents requested.

C. The special event organizer does not satisfy the requirements of this chapter, including failing to provide required insurance, indemnity or applicable fees; fails to comply with any special event permit term; or fails to meet any requirement of the City of Solvang special events guidebook.

D. The special event organizer has damaged City property and has not repaired such damage or paid in full for such damage or has other outstanding and unpaid debts related to a prior special event permit issued by the City.

E. The city previously received an application to hold another event at the same time and location requested by the special event organizer, or so close in time and place as to cause undue traffic congestion or create an infeasible parking demand or the city is unable to meet the needs for necessary services for both special events.

F. The concentration of persons, animals, and vehicles at the special event venue is reasonably likely to prevent proper police, fire, or ambulance services to the event.

G. The special event venue is reasonably likely to substantially interfere with any construction or maintenance work scheduled to take place upon the proposed special event venue or with a previously granted encroachment permit.

H. The special event is reasonably likely to occur at a time when school is in session at a location adjacent to the school, and the noise created by the activities of the special event would substantially disrupt the educational activities of the school or the ability to transport school age children to and from school.

I. The size, scope and duration of the proposed special event is not compatible with the special event venue or surrounding neighborhood.

J. There is insufficient time to plan or organize for the special event in a manner that is consistent with how the City permits special events and with the needs of public health and safety. 8-9-10 Interference with a Special Event Prohibited.

It is unlawful for any person to willfully interfere with or disrupt a special event permitted by this chapter. 8-9-11 Appeals
Should the City Manager or their designee deny an application for the special event permit or revoke a special event permit, the special event organizer for such application or permit may appeal the decision consistent with Title 1, Chapter 6 of the Solvang Municipal Code.

SECTION 2. Title 11, Zoning Regulation, Chapter 12, Section 8 "Special Events" (11-12-8) is hereby amended to read as follows:

Refer to Title 8, Chapter 9, Special Events.

SECTION 3. This ordinance shall become effective 30 days after its adoption. 113
SECTION 4. Solvang is a Charter City and has adopted its own rules for summarizing and posting ordinances once they are adopted. A summary of this ordinance will be prepared by the City Clerk. The summary will be posted in three locations after adoption as directed in the Solvang Municipal Code. A true and correct copy of the full ordinance together with a record of the vote of each council member shall be kept by the City Clerk.

PASSED, APPROVED, AND ADOPTED on this 22nd day of January 2024.

Mark lnfanti, Mayor
APPROVED AS TO FORM: ATTEST:

Chelsea E. O'Sullivan, City Attorney Annamarie Porter, City Clerk 114

STATE OF CALIFORNIA

COUNTY OF SANTA BARBARA

CITY OF SOL VANG
I, Annamarie Porter, City Clerk of the City of Solvang, California do hereby certify that the foregoing Ordinance No. 23-0371 was duly introduced at a regular meeting of the City Council held on the 11th day of December, 2023, and was duly adopted at a regular meeting of said City Council held on the 22nd day of January, 2024, and thereafter signed and approved by the Mayor and attested by the City Clerk, and that said Ordinance was adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Annamarie Porter, City Clerk
115
��-4-�
Santa Barbara County Fire Department
4410 Cathedral Oaks Road, Santa Barbara, CA 93110
805-681-5500
Solvang - Incidents by Unit and District (Scheduled Quarterly) Apparatus ID: E330
31 32
34 38
Apparatus ID: ME30
30 31
32 34
38 Apparatus ID: MT30
24 30
31 32
34 Apparatus ID: T30
30 34
Report Criteria
Apparatus:

Incident District/Zone
Is In E230, E30, E330, ME30, MT30, T30
Basic Incident Date Original (Fd1.3): Is Equal To Last Quarter Description
Solvang - Incidents by Unit and District
1 of 1
Total Incidents
2 Total: 5
188
25 23
2 2
Total: 240
5 3
1 Total: 11
5 1
Total: 6
Total: 262
Printed On: 01/01/2024 01'2f :€) PM
Basic Incident Alarm Date
Time (FD1 .26)
10/01/2023 13:41 :48
10/02/2023 12:03:14
10/02/2023 12:28: 10
10/02/2023 20:45:34
10/03/2023 11 :38:01
10/03/2023 22:07:57
10/03/2023 22:54:02
10/04/2023 09:12:09
10/04/2023 16: 19: 18
10/04/2023 17:49: 17
10/04/2023 19: 19:08
10/05/2023 19:28:04
10/06/2023 16:22:58
10/07/2023 05:09:18
10/07/2023 12:54:06
10/08/2023 07:58: 11
10/08/2023 12:38: 10
10/08/2023 13:45:39
10/09/2023 02:37: 19
10/09/2023 14:4 7:03
10/10/2023 06:49:36
10/10/2023 08:44:40
10/10/2023 14: 16:53
10/10/2023 19:41 :22
10/10/2023 21 :49:25
10/11/2023 03:31 :32
1 of 7
��-4-�
Santa Barbara County Fire Department
4410 Cathedral Oaks Road, Santa Barbara, CA 93110
805-681-5500
Solvang - Response Time Report sorted by Date_ Time (Scheduled Quarterly) Incident Primary Incident Fire Incident Type
Station (FD1 .4) District/Zone
30 30 EMS call, excluding vehicle
accident with injury
30 30 EMS call, excluding vehicle
accident with injury
30 30 EMS call, excluding vehicle
accident with injury
30 30 EMS call, excluding vehicle
accident with injury
30 30 EMS call, excluding vehicle
accident with injury
30 30 Cooking fire, confined to
container
38 30 Dispatched and cancelled en
route
30 30 EMS call, excluding vehicle
accident with injury
30 30 Medical assist, assist EMS crew
30 30 Emergency medical service,
other
30 30 Dispatched and cancelled en
route
30 30 Medical assist, assist EMS crew
30 30 Dispatched and cancelled en
route
30 30 Dispatched and cancelled en
route
30 30 EMS call, excluding vehicle
accident with injury
30 30 EMS call, excluding vehicle
accident with injury
30 30 EMS call, excluding vehicle
accident with injury
30 30 Alarm system activation, no fire -
unintentional
30 30 EMS call, excluding vehicle
accident with injury
31 30 EMS call, excluding vehicle
accident with injury
30 30 EMS call, excluding vehicle
accident with injury
30 30 False alarm or false call, other
30 30 EMS call, excluding vehicle
accident with injury
30 30 EMS call, excluding vehicle
accident with injury
30 30 False alarm or false call, other
30 30 EMS call, excluding vehicle
accident with injury
Response Mode To Scene
Emergency
Emergency
Emergency
Non-Emergency
Emergency
Emergency
Emergency
Emergency
Non-Emergency
Non-Emergency
Emergency
Non-Emergency
Emergency
Non-Emergency
Emergency
Emergency
Emergency
Emergency
Emergency
Emergency
Emergency
Emergency
Non-Emergency
Emergency
Emergency
Non-Emergency
Response
Time
-0:04:06
-0:09:15
-0:08:07
-0:09:40
-0:07:39
-0:06:53
-0:04:42
-0:16:52
-0:07:01
-0:07:51
-0:08:32
-0:04:28
-0:06:20
-0:04:31
-0:05:14
-0:08:03
-0:03:52
-0:06:05
-0:06:31
-0:06:38
-0:04:23
-0:07:23
-0:11 :43
Printed On: 01/01/2024 01'1'1' PM
Basic Incident Alarm Date Incident Primary Incident
Time (FD1 .26) Station (FD1 .4) District/Zone
10/11/2023 11:21:51 30 30
10/11/2023 11:51:34 30 30
10/12/2023 00:06:32 30 30
10/12/2023 01 :05:54 30 30
10/12/2023 02:03:09 30 30
10/12/2023 09:04:46 30 30
10/12/2023 12:49:32 30 30
10/12/2023 14:49:42 30 30
10/14/2023 17:03:44 30 30
10/15/2023 03:57:59 30 30
10/15/2023 10:06:06 30 30
10/15/2023 19:03:59 30 30
10/15/2023 19: 19:03 30 30
10/15/2023 21 :49:53 30 30
10/16/2023 06:36:40 30 30
10/16/2023 12:35:25 31 30
10/17/2023 07:32:09 30 30
10/17/2023 10:40:54 30 30
10/17/2023 15:58:17 30 30
10/17/2023 16:33:12 30 30
10/17/2023 03:15:17 30 30
10/18/2023 10:44:35 30 30
10/18/2023 15:49:39 30 30
10/18/2023 17: 13:55 30 30
10/19/2023 15:07: 17 30 30
10/19/2023 15:27: 17 30 30
10/19/2023 18:4 7: 13 30 30
10/19/2023 19:46:05 30 30
10/19/2023 22:31 :49 30 30
10/20/2023 17:30:34 30 30
10/21/2023 10:47:24 31 30
10/22/2023 21 :14:58 30 30
10/23/2023 06:56:54 30 30
10/24/2023 10:00:59 30 30
10/24/2023 22:50:21 30 30
2 of 7
Fire Incident Type
EMS call, excluding vehicle
accident with injury
Assist invalid
EMS call, excluding vehicle
accident with injury
Dispatched and cancelled en
route
EMS call, excluding vehicle
accident with injury
EMS call, excluding vehicle
accident with injury
EMS call, excluding vehicle
accident with injury
EMS call, excluding vehicle
accident with injury
Dispatched and cancelled en
route
Dispatched and cancelled en
route
Public service assistance, other
Electrical wiring/equipment
problem, other
EMS call, excluding vehicle
accident with injury
Service call, other
Assist invalid
Dispatched and cancelled en
route
Assist invalid
False alarm or false call, other
Dispatched and cancelled en
route
False alarm or false call, other
Dispatched and cancelled en
route
EMS call, excluding vehicle
accident with injury
EMS call, excluding vehicle
accident with injury
EMS call, excluding vehicle
accident with injury
EMS call, excluding vehicle
accident with injury
EMS call, excluding vehicle
accident with injury
Alarm system sounded due to
malfunction
Outside rubbish, trash or waste
fire
EMS call, excluding vehicle
accident with injury
EMS call, excluding vehicle
accident with injury
EMS call, excluding vehicle
accident with injury
EMS call, excluding vehicle
accident with injury
EMS call, excluding vehicle
accident with injury
Dispatched and cancelled en
route
Dispatched and cancelled en
route
Response Mode To Scene Response
Time
Non-Emergency -0:04:31
Non-Emergency -0:07:03
Emergency -0:07:06
Non-Emergency -0:06:41
Emergency -0:05:29
Emergency -0:06:17
Emergency -0:06:39
Emergency -0:04:32
Emergency
Emergency
Non-Emergency -0:04:55
Emergency -0:04:26
Emergency -0:07:04
Non-Emergency -0:07:15
Non-Emergency -0:05:48
Non-Emergency
Non-Emergency -0:10:20
Emergency -0:05:59
Emergency, Downgraded to -0:09:19
Non-Emergency
Non-Emergency 0:00:00
Non-Emergency
Emergency -0:08:39
Emergency -0:04:52
Non-Emergency -0:03:39
Emergency -0:07:38
Emergency -0:04:42
Emergency -0:03:47
Emergency -0:17:30
Emergency -0:12:36
Emergency -0:06:28
Emergency -0:10:25
Emergency -0:05:12
Emergency -0:12:43
Non-Emergency -0:18:57
Emergency -0:08:18
Printed On: 01/01/2024 01'1'8 PM
Basic Incident Alarm Date Incident Primary Incident Fire Incident Type Response Mode To Scene Response Time (FD1 .26) Station (FD1 .4) District/Zone Time
10/25/2023 08:07:04 31 30 Dispatched and cancelled en Non-Emergency route
10/26/2023 15:50:28 30 30 Dispatched and cancelled en Emergency -0:03:35 route
10/27/2023 23:12:42 30 30 Dispatched and cancelled en Emergency -0:05:24 route
10/28/2023 09:58:58 30 30 EMS call, excluding vehicle Emergency -0:04:50 accident with injury
10/28/2023 12:58:33 30 30 EMS call, excluding vehicle Emergency -0:07:02 accident with injury
10/29/2023 21 :28:59 30 30 Public service Non-Emergency -0:13:38 10/30/2023 19:08:06 30 30 EMS call, excluding vehicle Emergency -0:19:58 accident with injury
10/31/2023 10:17:51 30 30 Dispatched and cancelled en Emergency -0:04:25 route
10/31/2023 16:43:12 30 30 Brush or brush-and-grass mixture Emergency -0:03:53 fire
10/31/2023 17:01:02 31 30 Assist invalid Non-Emergency -0:25:57 11/01/2023 00:17:45 30 30 Dispatched and cancelled en Non-Emergency route
11/03/2023 20:56:01 21 30 EMS call, excluding vehicle Emergency -0:05:32 accident with injury
11/04/2023 16:58:59 30 30 Dispatched and cancelled en Emergency, Downgraded to route Non-Emergency
11/04/2023 16:08:04 30 30 EMS call, excluding vehicle Emergency -0:04:32 accident with injury
11/05/2023 08:20:59 30 30 Public service assistance, other Non-Emergency -0:08:38 11/05/2023 08:44:25 30 30 EMS call, excluding vehicle Emergency, Downgraded to -0:04:25 accident with injury Non-Emergency
11/05/2023 10:12:32 30 30 Assist invalid Non-Emergency -0:03:52 11/05/2023 20:29:02 30 30 Dispatched and cancelled en Non-Emergency route
11/06/2023 03:32:35 30 30 False alarm or false call, other Emergency -0:09:05 11/07/2023 09:09:03 30 30 EMS call, excluding vehicle Emergency -0:07:05 accident with injury
11/07/2023 17:00:04 30 30 EMS call, excluding vehicle Emergency -0:04:27 accident with injury
11/09/2023 14:01 :25 31 30 Dispatched and cancelled en Emergency route
11/09/2023 10:35:29 30 30 Dispatched and cancelled en Emergency, Downgraded to route Non-Emergency
11/09/2023 11 :10:11 30 30 Dispatched and cancelled en Emergency, Downgraded to -0:05:22 route Non-Emergency
11/09/2023 22:46:24 30 30 EMS call, excluding vehicle Emergency -0:08:28 accident with injury
11/10/2023 15:13:00 30 30 Dumpster or other outside trash Emergency -0:07:20 receptacle fire
11/10/2023 20:51 :30 30 30 EMS call, excluding vehicle Emergency -0:09:19 accident with injury
11/11/2023 11:41:03 30 30 EMS call, excluding vehicle Emergency -0:00:22 accident with injury
11/11/2023 11 :55:36 30 30 Dispatched and cancelled en Emergency route
11/12/2023 01:55:13 30 30 Dispatched and cancelled en Emergency route
11/12/2023 18:44:39 30 30 Outside storage fire Emergency -0:05:58 11/12/2023 21 :34:57 30 30 Assist invalid Non-Emergency -0:06:11 11/12/2023 22:53:05 31 30 Motor vehicle accident with no Emergency -0:09:15 injuries.
11/13/2023 12:45:53 30 30 Dispatched and cancelled en Emergency route
11/13/2023 14:37:27 30 30 EMS call, excluding vehicle Emergency -0:05:21 accident with injury
3 of 7 Printed On: 01/01/2024 01'1'9 PM
Basic Incident Alarm Date Incident Primary Incident
Time (FD1 .26) Station (FD1 .4) District/Zone
11/13/2023 15:41 :35 30 30
11/13/2023 17:42:26 30 30
11/14/2023 20:21 :09 30 30
11/15/2023 12:27:51 30 30
11/15/2023 17:36:33 30 30
11/15/2023 19:23:19 30 30
11/15/2023 21 :09:53 30 30
11/16/2023 11 :49:03 32 30
11/16/2023 20:49:25 30 30
11/16/2023 09:07:16 31 30
11/17/2023 17:45:30 30 30
11/17/2023 17:41 :14 30 30
11/20/2023 10:09:10 30 30
11/20/2023 13:54:07 30 30
11/20/2023 16:59:29 30 30
11/21/2023 01 :53:50 30 30
11/22/2023 12:43:53 30 30
11/23/2023 20:02:41 30 30
11/24/2023 08:21 :05 30 30
11/24/2023 13:11:15 30 30
11/24/2023 15:03:28 30 30
11/25/2023 16:05:35 30 30
11/27/2023 08:49:45 30 30
11/27/2023 09:46:10 30 30
11/27/2023 10:20:12 30 30
11/27/2023 12:49:10 30 30
11/28/2023 07:52:10 30 30
11/28/2023 16:31 :54 30 30
11/29/2023 23:10:25 30 30
11/30/2023 11 :52:54 30 30
11/30/2023 22:01 :14 30 30
11/30/2023 16:34:21 30 30
12/01/2023 00:09: 11 30 30
12/02/2023 07:40:46 30 30
12/03/2023 03:26:06 30 30
12/03/2023 12:05:33 30 30
4 of 7
Fire Incident Type
Dispatched and cancelled en
route
EMS call, excluding vehicle
accident with injury
EMS call, excluding vehicle
accident with injury
Power line down
Motor vehicle accident with no
injuries.

Motor vehicle/pedestrian accident
(MV Ped)
EMS call, excluding vehicle
accident with injury
Smoke scare, odor of smoke
Public service assistance, other
Public service
EMS call, excluding vehicle
accident with injury
EMS call, excluding vehicle
accident with injury
EMS call, excluding vehicle
accident with injury
EMS call, excluding vehicle
accident with injury
Smoke scare, odor of smoke
Dispatched and cancelled en
route
Authorized controlled burning
EMS call, excluding vehicle
accident with injury
EMS call, excluding vehicle
accident with injury
EMS call, excluding vehicle
accident with injury
EMS call, excluding vehicle
accident with injury
Dispatched and cancelled en
route
EMS call, excluding vehicle
accident with injury
Dispatched and cancelled en
route
EMS call, excluding vehicle
accident with injury
EMS call, excluding vehicle
accident with injury
Dispatched and cancelled en
route
Dispatched and cancelled en
route
EMS call, excluding vehicle
accident with injury
Dispatched and cancelled en
route
Motor vehicle accident with no
injuries.

False alarm or false call, other
False alarm or false call, other
EMS call, excluding vehicle
accident with injury
EMS call, excluding vehicle
accident with injury
EMS call, excluding vehicle
Response Mode To Scene Response
Time
Emergency, Downgraded to
Non-Emergency
Emergency -0:06:38
Non-Emergency -0:03:41
Emergency -0:12:44
Emergency -0:10:21
Emergency -0:06:17
Emergency -0:09:47
Non-Emergency -0:17:32
Non-Emergency -0:06:11
Non-Emergency -0:14:00
Non-Emergency -0:08:43
Emergency -0:03:50
Emergency -0:01 :46
Emergency -0:06:22
Emergency -0:08:33
Emergency -0:06:31
Non-Emergency 0:00:00
Emergency -0:03:46
Emergency -0:07:49
Non-Emergency -0:13:42
Emergency -0:02:55
Emergency
Emergency -0:07:06
Emergency
Emergency -0:05:18
Emergency -0:04:59
Emergency, Downgraded to
Non-Emergency
Non-Emergency
Emergency -0:05:50
Emergency
Emergency -0:05:08
Emergency -0:06:09
Emergency -0:06:58
Emergency -0:04:00
Emergency -0:05:35
Emergency -0:10:30
Printed On: 01/01/2024 01'2'0 PM
Basic Incident Alarm Date Incident Primary Incident
Time (FD1 .26) Station (FD1 .4) District/Zone
12/03/2023 16:03:21 30 30
12/03/2023 21 :00:24 30 30
12/04/2023 06:21:27 30 30
12/04/2023 14:43: 16 30 30
12/04/2023 15:08:18 30 30
12/04/2023 17:51 :35 30 30
12/05/2023 08:17:53 30 30
12/06/2023 12: 16:28 30 30
12/06/2023 14: 10: 12 30 30
12/07/2023 11 :28:09 30 30
12/07/2023 11:00:34 30 30
12/08/2023 02:56:24 30 30
12/08/2023 14:40:01 30 30
12/09/2023 12:04:51 30 30
12/09/2023 13:52:52 30 30
12/11/2023 06:51 :06 30 30
12/11/2023 07:45:39 30 30
12/11/2023 09:56:37 30 30
12/11/2023 11 :38:46 30 30
12/12/2023 04:35:37 30 30
12/12/2023 18:40:07 30 30
12/12/2023 22:36:05 30 30
12/13/2023 08:00:48 30 30
12/13/2023 14:35:44 30 30
12/13/2023 14:04:01 30 30
12/13/2023 19: 16:34 30 30
12/13/2023 16:27:32 30 30
12/14/2023 07:35:20 30 30
12/14/2023 08:32:37 30 30
12/14/2023 09:47:12 30 30
12/15/2023 07:08:56 30 30
12/15/2023 08:20:00 30 30
12/16/2023 08:12:54 30 30
5 of 7
Fire Incident Type
accident with injury
Dispatched and cancelled en
route
EMS call, excluding vehicle
accident with injury
Medical assist, assist EMS crew
EMS call, excluding vehicle
accident with injury
EMS call, excluding vehicle
accident with injury
EMS call, excluding vehicle
accident with injury
Motor vehicle accident with no
injuries.

Alarm system activation, no fire -
unintentional
Motor vehicle accident with no
injuries.

EMS call, excluding vehicle
accident with injury
EMS call, excluding vehicle
accident with injury
Dispatched and cancelled en
route
Dispatched and cancelled en
route
EMS call, excluding vehicle
accident with injury
EMS call, excluding vehicle
accident with injury
Medical assist, assist EMS crew
EMS call, excluding vehicle
accident with injury
Unauthorized burning
Motor vehicle accident with no
injuries.

EMS call, excluding vehicle
accident with injury
EMS call, excluding vehicle
accident with injury
EMS call, excluding vehicle
accident with injury
No incident found on arrival at
dispatch address
Dispatched and cancelled en
route
EMS call, excluding vehicle
accident with injury
EMS call, excluding vehicle
accident with injury
Chimney or flue fire, confined to
chimney or flue
EMS call, excluding vehicle
accident with injury
Dispatched and cancelled en
route
Dispatched and cancelled en
route
EMS call, excluding vehicle
accident with injury
EMS call, excluding vehicle
accident with injury
EMS call, excluding vehicle
accident with injury
Response Mode To Scene Response
Time
Emergency
Emergency -0:05:14
Non-Emergency -0:13:22
Non-Emergency -0:04:19
Emergency -0:05:45
Emergency -0:05:32
Emergency -0:00:33
Emergency -0:08:42
Emergency -0:05:04
Emergency -0:04:00
Emergency -0:06:05
Emergency
Emergency
Emergency -0:10:43
Non-Emergency -0:06:36
Non-Emergency -0:06:55
Emergency -0:06:41
Non-Emergency -0:06:55
Emergency -0:07:50
Emergency -0:06:20
Emergency -0:08:02
Emergency -0:04:26
Non-Emergency -0:01:12
Emergency
Emergency -0:15:59
Emergency, Downgraded to -0:05:54
Non-Emergency
Emergency -0:03:58
Emergency -0:04:47
Emergency
Emergency, Downgraded to
Non-Emergency
Non-Emergency -0:09:29
Emergency -0:06:35
Emergency -0:05:45
Printed On: 01/01/2024 01'2'f PM
Basic Incident Alarm Date Incident Primary Incident
Time (FD1 .26) Station (FD1 .4) District/Zone
12/16/2023 22: 14:58 30 30
12/17/2023 14:12:58 31 30
12/18/2023 07:37:42 27 30
12/18/2023 09:52:53 30 30
12/19/2023 07:41 :41 30 30
12/19/2023 13: 11 :04 30 30
12/20/2023 12:08:46 30 30
12/20/2023 11 :46:05 30 30
12/20/2023 11:56:10 31 30
12/20/2023 16:57:37 30 30
12/20/2023 20:14:36 30 30
12/21/2023 23:25:19 30 30
12/22/2023 06:48:25 30 30
12/23/2023 03:22:20 30 30
12/23/2023 11 :06:56 30 30
12/23/2023 17:32:27 30 30
12/23/2023 21 :24:37 30 30
12/23/2023 23: 15:50 30 30
12/24/2023 10:05:21 30 30
12/24/2023 14:04:43 30 30
12/24/2023 16:33:32 30 30
12/25/2023 17:09:36 30 30
12/25/2023 20:57:44 30 30
12/26/2023 10:34:27 30 30
12/26/2023 09:52:30 30 30
12/26/2023 09:03:36 30 30
12/26/2023 12:57:54 30 30
12/26/2023 16:42: 13 30 30
12/27/2023 15:30:05 30 30
12/27/2023 13:38:44 30 30
12/27/2023 21 :00:00 30 30
12/28/2023 15:07:08 30 30
12/28/2023 10:42:27 30 30
12/28/2023 18:08:25 30 30
12/29/2023 00:01:58 30 30
6 of 7
Fire Incident Type
Medical assist, assist EMS crew
Dispatched and cancelled en
route
EMS call, excluding vehicle
accident with injury
EMS call, excluding vehicle
accident with injury
EMS call, excluding vehicle
accident with injury
EMS call, excluding vehicle
accident with injury
EMS call, excluding vehicle
accident with injury
EMS call, excluding vehicle
accident with injury
Dispatched and cancelled en
route
EMS call, excluding vehicle
accident with injury
Dispatched and cancelled en
route
Medical assist, assist EMS crew
EMS call, excluding vehicle
accident with injury
Public service assistance, other
EMS call, excluding vehicle
accident with injury
Smoke scare, odor of smoke
Motor vehicle accident with
injuries
EMS call, excluding vehicle
accident with injury
EMS call, excluding vehicle
accident with injury
False alarm or false call, other
Emergency medical service,
other
EMS call, excluding vehicle
accident with injury
EMS call, excluding vehicle
accident with injury
EMS call, excluding vehicle
accident with injury
EMS call, excluding vehicle
accident with injury
EMS call, excluding vehicle
accident with injury
EMS call, excluding vehicle
accident with injury
EMS call, excluding vehicle
accident with injury
EMS call, excluding vehicle
accident with injury
EMS call, excluding vehicle
accident with injury
Medical assist, assist EMS crew
EMS call, excluding vehicle
accident with injury
EMS call, excluding vehicle
accident with injury
EMS call, excluding vehicle
accident with injury
EMS call, excluding vehicle
Response Mode To Scene Response
Time
Non-Emergency -0:07:23
Emergency, Downgraded to
Non-Emergency
Emergency -0:11 :34
Emergency -0:09:47
Emergency -0:05:26
Emergency -0:00:26
Emergency, Downgraded to -0:04:53
Non-Emergency
Emergency, Downgraded to -0:06:36
Non-Emergency
Emergency
Emergency -0:04:16
Emergency
Non-Emergency -0:06:02
Emergency -0:03:53
Non-Emergency -0:06:59
Emergency -0:03:10
Emergency -0:10:33
Emergency, Downgraded to -0:10:13
Non-Emergency
Emergency -0:06:47
Emergency, Downgraded to -0:07:24
Non-Emergency
Emergency -0:06:13
Emergency -0:09:30
Emergency -0:06:25
Emergency -0:04:49
Emergency -0:01 :44
Non-Emergency -0:05:47
Emergency -0:05:02
Emergency -0:05:46
Emergency -0:05:30
Emergency -0:03:21
Emergency, Downgraded to -0:05:26
Non-Emergency
Non-Emergency -0:08:04
Emergency -0:04:03
Emergency -0:13:24
Non-Emergency -0:08:09
Non-Emergency -0:04:54
Printed On: 01/01/2024 01'2'2 PM
Basic Incident Alarm Date
Time (FD1 .26)
12/29/2023 00: 13:28
12/31/2023 02:01:03
12/31/2023 14:43:27
12/31/2023 21 :04:28
Report Criteria
Incident DistricVZone: Is In 30
Incident Primary
Station (FD1 .4)
30 30
30 30
Basic Incident Date Original (Fd1.3): Is Equal To Last Quarter Description
Solvang - Response Time Report
7 of 7
Incident Fire Incident Type
District/Zone
accident with injury
30 EMS call, excluding vehicle
accident with injury
30 Smoke detector activation due to
malfunction
30 EMS call, excluding vehicle
accident with injury
30 Dispatched and cancelled en
route
Response Mode To Scene Response
Time
Emergency -0:05:26
Non-Emergency -0:05:20
Emergency -0:04:22
Non-Emergency -0:05: 17
Printed On: 01/01/2024 01'2'3 PM

CITY COUNCIL STAFF REPORT
AGENDA ITEM 4.h
SOLVANG Meeting Date: January 22, 2024
SUBJECT: Approve amendment 1 to the agreement with SaberDome dba Lanspeed for IT services for an additional amount not to exceed $62,000, to extend the term to December 31, 2024 and to add campaign disclosure requirements.

PREPARED BY: Wendy Berry, Administrative Services Director DISCUSSION:

The City of Solvang does not employ any Information Technology (IT) employees as this function has been handled historically by contract. In 2019, the City of Solvang began utilizing Lanspeed, a Buellton based company that provides managed IT services, IT consulting, and IT project services for local government, schools and businesses throughout the Central California coast region.

Since contracting with Lanspeed for services, the City's environment has seen numerous improvements, including a new phone system, upgraded network infrastructure, migration to Office 365, a new backup system and more upgrades. Lanspeed's two-year contract initially ran through June 30, 2021, and was renewed until December 31, 2023 by City Council.
2021 was the last time the City issued an RFP for IT services and the proposals came in ranging from $24,000 for partial services to $252,000 for full services.

The contract with Lan speed will cost $4,902 for monthly services plus Barracuda software for $198. 72 per month ($61,208.00 annual). The monthly cost includes a 3% increase from the last contract.

ALTERNATIVES:.

Direct staff to issue an RFP for IT services, however the contract with Lanspeed would need to be extended until a new contract is awarded.

ATTACHMENTS:

A. Contract for services
124
Attachment A
AMENDMENT NO.1
to the Agreement with
SABERDOME CORPORATION dba LAN SPEED
THIS FIRST AMENDMENT is made and entered into this 1
st day of January 2024 between the CITY
OF SOLVANG, a municipal corporation, and Charter City (City), and SABERDOME CORPORATION dba LANSPEED a California Corporation (Contractor). In consideration of the mutual covenants and conditions set forth in the original Agreement dated, January 1, 2022, for Connect Managed IT Services, the parties agree to this first amendment for a revised scope of work "scope of work" herein referenced as "proposal" and additional terms for the additional amount not to exceed $62,000 for a total amount not to exceed $185,336.00, attached herein as Exhibits "B" to this agreement, to extend the term to December 31, 2024, and to include Campaign Contribution Disclosure language as follows:

Campaign Contribution Disclosure: Pursuant to Government Code Section 84308, any party to a City proceeding (which includes, but is not limited to, all contracts with the City, other than competitively bid, labor, or personal employment contracts) must disclose on the record any campaign contributions made to a member of the City Council or other elected or appointed officer of the City, any candidate for elected office of the City, or any candidate for elective office of any other agency who is also an elected or appointed officer of the City in excess of $250 in the past 12 months. This disclosure requirement includes contributions by the party's agent, such as a consultant, and aggregated contributions from persons or entities related to the party. Consultant is required to fill out and provide the attached Exhibit C 'Applicant/Interested Party Campaign Contribution Disclosure Form' with submission of this Agreement and to update this form after each contribution and no later than the beginning of any associated proceeding.

All remaining portions of the original Agreement and applicable portions of prior Amendment(s) shall remain in full force and effect.

CITY OF SOLVANG SABERDOME dba LANSPEED
Mark lnfanti, Mayor Tobias, Kruse, CEO
APPROVED AS TO FORM:

Chelsea O'Sullivan, City Attorney
125
EXHIBIT "A"

TERMS AND CONDITIONS

1. Compensation. Consultant shall be paid on a time
and materials or lump sum basis, as may be set forth
in Exhibit "C", within 30 days of completion of the
Work and approval by the City.

2. Compliance with Law. Consultant shall comply
with all applicable laws and regulations of the federal, state and local government, including any
requirements to pay prevailing wage under the Labor
Code or similar laws. Consultant shall assist the City, as requested, in obtaining and maintaining all permits
required of Consultant by Federal, State and local
regulatory agencies. Consultant is responsible for all
costs of clean up and/or removal of hazardous and
toxic substances spilled as a result of his or her Work.

3. Standard of Care. The Consultant shall perform
the Work in accordance with generally accepted
professional practices and principles and in a manner
consistent with the level of care and skill ordinarily
exercised by members of the profession practicing
under similar conditions.

4. Insurance. The Consultant shall take out and
maintain, during the performance of all work under
this Agreement: A. Commercial General Liability
Insurance in the amounts specified in Section 6 of the
Agreement for bodily injury, personal injury and
property damage, at least as broad as Insurance
Services Office Commercial General Liability
coverage (Occurrence Form CG 0001 ), and if no
amount is selected in Section 6 of the Agreement, the
amounts shall be $1,000,000 per
occurrence/$2,000,000 aggregate; B. If automobiles
are used in providing the services, Automobile
Liability Insurance for bodily injury and property
damage including coverage for owned, non-owned
and hired vehicles, of at least $1,000,000 per accident for bodily injury and property damage, at least as
broad as Insurance Services Office Form Number CA
0001 (ed. 10/13) covering automobile liability, Code 1
(any auto); C. Workers' Compensation in compliance
with applicable statutory requirements and Employer's
Liability Coverage of at least $1,000,000 per accident
or disease, and D. Professional Liability (Errors and
Omissions) coverage, if checked in section 6 of the
Agreement, written on an "occurrence" basis with a
limit not less than $1,000,000 per claim and which
shall be endorsed to include contractual liability. If
Consultant is unable to obtain coverage on an
occurrence basis, Consultant shall procure and pay
for appropriate tail coverage for a minimum of three
years following completion of the Scope of Services to
cover any errors or omissions occurring during the
Term. Insurance carriers shall be authorized by the
Department of Insurance, State of California, to do
business in California and maintain an agent for
process within the state. Such insurance carrier shall
have not less than an "A"; "Class VII" according to the latest Best Key Rating unless otherwise approved by
the City. The policies required under subsections A
and B shall be endorsed to include additional insureds
as follows: The City of Solvang and its Elected and
Appointed Officials, Officers, Employees, Agents,
and Volunteers. Consultant shall also submit to the
City a waiver of subrogation endorsement in favor of
the City on all policies where such endorsement is
commercially available.

5. Indemnification. To the fullest extent permitted by
law (including, but not limited to California Civil Code Sections 2782, 2782.8 and 2783), the Consultant
shall defend, indemnify and hold harmless the City, its Council, members of the Council, agents, officials,
officers, volunteers, and employees of the City,
against any and all claims, liabilities, demands,
expenses, costs and financial loss, or damages,
including reasonable attorneys' fees, that arise
directly or indirectly from any acts or omissions
related to this Agreement performed by Consultant or
its agents, employees, subcontractors,
subconsultants, consultants, or other persons/entities
acting on Consultant's behalf. This includes claims
for injury or death of any person, or damage to
property, or interference with use of property, or any
claim of the Consultant or subcontractor for wages or
benefits which arise in connection with the
performance of this Agreement, except to the extent
caused or resulting from the sole negligence or willful misconduct of the City, its Council, members of the
Council, agents and employees of the City.

Consultant shall be solely responsible for, and shall
save City harmless from, all matters relating to the
payment of Consultant's employees, agents,
subcontractors and subconsultants, including
compliance with social security requirements, federal
and State income tax withholding and all other
regulations governing employer-employee relations.

The foregoing indemnity includes, but is not limited to, the cost of prosecuting or defending such action with
legal counsel acceptable to the City and the City's
attorneys' fees incurred in such an action.

6. Laws and Venue. This Agreement shall be
interpreted in accordance with the laws of the State of California. If any action is brought to interpret or
enforce any term of this Agreement, the action shall
be brought in a state or federal court situated in the
County of Santa Barbara, State of California.

7. Termination. The City may terminate or abandon
any portion or all of the Work by giving 10 calendar
days written notice to Consultant. In such event, the
City shall be immediately given title and possession to all original field notes, drawings and specifications,
written reports and other documents produced or
126
developed for the Work. The City shall pay
Consultant the reasonable value of any portion of the
Work completed prior to termination. The City shall
not be liable for any costs other than the charges or
portions thereof which are specified herein.

Consultant shall not be entitled to payment for
unperformed Work and shall not be entitled to
damages or compensation for termination of work.

Consultant may terminate its obligation to provide
further Work under this Agreement upon 30 calendar
days' written notice to the City only in the event of
City's failure to perform in accordance with the terms
of this Agreement through no fault of Consultant.

8. Agreement Terms. Nothing herein shall be
construed to give any rights or benefits to anyone
other than the City and the Consultant. The
unenforceability, invalidity or illegality of any
provision(s) of this Agreement shall not render the
other provisions unenforceable, invalid or illegal.

Notice may be given or delivered by depositing the
same in any United States Post Office, certified mail,
return receipt requested, postage prepaid, addressed
to the parties to the addresses set forth in the
Agreement. Consultant shall not assign, sublet, or
transfer this Agreement or any rights under or interest in this Agreement without the written consent of the
City, which may be withheld for any reason.

Consultant is retained as an independent contractor
and is not an employee of the City. No employee or
agent of Consultant shall become an employee of the
City. The individuals signing this Agreement
represent that they have the authority to sign on
behalf of the Parties and bind the Parties to this
Agreement. This is an integrated Agreement
representing the entire understanding of the parties
as to those matters contained herein, and
supersedes and cancels any prior oral or written
understanding or representations with respect to
matters covered hereunder. This Agreement may
not be modified or altered except in writing signed
by both parties hereto. City and Consultant agree
that no waiver of a breach of any provision of this
Agreement by either Consultant or City shall
constitute a waiver of any other breach of the same
provision or any other provision of this Agreement.

Failure of either City or Consultant to enforce at any
time, or from time to time, any provision of this
Agreement, shall not be construed as a waiver of
such provision or breach. Consultant shall promptly
inform City of any contract, agreement, arrangement,
or interest that Consultant may enter into or have
during the performance of this Agreement that may
conflict with City's interests. This requirement
includes contracts, agreements and arrangements
with manufacturers, suppliers, contractors or other
clients whose interests might be served by the
services performed under this Agreement and
Consultant's or Consultant's clients' interest in land
that might be affected by the services. Consultant
shall take such measures as are necessary in the
performance of this Agreement to prevent actual or
appearances of conflicts of interest. Consultant and
City agree that in any dispute, litigation, arbitration, or other proceeding by which one party either seeks to
enforce its rights under this Agreement (whether in
contract, tort or both) or seeks a declaration of any
rights or obligations under this Agreement, the
prevailing party will be awarded reasonable attorney's
fees, together with any costs and expenses, to
resolve the dispute and to enforce any judgment,
including post judgment attorney's fees costs and
expenses and any attorneys' fees or costs incurred on
appeal of any judgment.
127
EXHIBIT "B"

SCOPE OF SERVICES
AND

COMPENSATION FOR SERVICES
128
lanspeed
People Above All.

We are passionate about what we do and why we
do it! Infused throughout every aspect of our
company is our love for serving people.

Technology is exciting to us, but technology by
itself is not what we are about.

When we leverage technology to make a
meaningful difference for our clients and see their
organization grow and succeed, then we are
achieving our why!
We have a team of certified and highly experienced
IT professionals located throughout the United
States.

For over 40 years, we have been providing IT
services to hundreds of businesses and
organizations.
2 Copyright© 2023 Lanspeed. Confidential & Proprietary
Lanspeed Core Values
These values drive our day-to-day behavior
and define our culture.

Lanspeed's Connect Managed Services pricing is based on the size of your organization and the services that Lanspeed will include. Pricing adjustments may be necessary with any changes to scope of services. All prices are subject to an annual price increase of either 3% or the Consumer Price Index percentage, whichever is greater.

Pricing for Lanspeed's Connect
Managed IT Services
Connect Managed Services Details for City of Solvang
. Based on a count of approximately 25 staff members that need IT support.

Current
Onsite I Full
Managed Services Onsite &
Remote
$4,760
per month
$0
one-time, one-month in
advance set up fee
2-year term
3 Copyright © 2023 Lanspeed. Confidential & Proprietary $4,902
per month
$0
one-time, one-month in
advance set up fee
1 year term
End User Support .
.
.
.

Device Support
.
.
.

Licensing Included .
.
.
.
.

Emergency After-
.

Hours Support or
Holiday Support .

Labor for New / .

Replacement
Workstations .

Lanspeed will install an agent on each Windows or Mac
device.

Normal hours of support between 7am - 5pm Pacific time . 24x7x365 monitoring, alerting, patching & maintenance of servers, workstations and network infrastructure.

Support for server and network infrastructure:
. Servers (Cloud or on-premises)
. Windows workstations (approx. 50)
. Firewalls (2)
. Switches (3)
. Wireless access points (all)
Microsoft 365 Licensing .

Sophos Central Complete MDR for all seats & servers
Sophos Email Protection
Sophos Firewall Licensing (XG 210 & XGS 126)
Sophos Central Mobile Advanced (Qty 17)
Sophos Phish Threat
Business continuity services with offsite replication, up to 4TB model for core servers and Datto Saas (60)
Support incidents classified as Critical for qualifying managed services and covered seats outside of Lanspeed
normal business hours will be included.

Remote support efforts must be exhausted prior to
dispatching an outside technician.

After-hours or holiday support requested for non-critical issues will be billed separately according to Professional Services rate.

Upgrades or installs of new or replacement computers,
limited to three (3) devices per month. Labor must not
take longer than 3 hours per device to complete.

Additional terms apply .
lanspe1 O
lanspeed
We appreciate the opportunity to present this proposal to you. You may authorize our services by signing this proposal and emailing it to: [email protected]
At Lanspeed, our goal is to build long-term relationships based on our technical expertise, proven methodologies and emphasis on delivering exceptional value. We look forward to partnering with you to achieve your IT goals. If you have any questions, please feel free to contact me at 805-682- 9981. We appreciate the opportunity to assist you.

Sincerely,
d.�
Toby Kruse, CEO
Lanspeed
4 Copyright© 2023 Lanspeed. Confidential & Proprietary
Service Terms &
Conditions
Lanspeed's specific Service Terms & Conditions for
Managed Services are defined at the link below as of the date of your signature below.

To view the Service Descriptions, use the link and
password below.

Link: https://www.lanspeed.com/service-terms-conditions Password: managedservices
Authorization
Approved and Accepted:

City of Solvang
Name (Print)
Signature
Title
131
Reference #:
(File or Contract#)
Applicant/Interested Party Campaign Contribution Disclosure Form • Land use, entitlements, licenses, permits, franchises, contracts ( excluding labor and competitively bid contracts) Applicant/Interested Party Information
Applicant
Representative/
Agent
Business
Address
Address Line 2
City
State
Name and subject matter of applicant's proceeding
Phone
Email
Website
Fax
Zip Cod
Contribution Disclosure (Government Code section 84308) e r
Please list all contributions in excess of$250 (either as a single payment or in aggregate) made within the past 12 months to officers of the agency involved in the above-mentioned proceeding by any parties (applicants) or their agents or representatives, including corporations, limited liability companies (LLCs), or other business entities and principals thereof, that are affiliated with the above-referenced proceeding. You may attach attach additional pages as necessary to list contributions made to involved agency officers and provide additional information about the contributor's relationship with the recipient.

Contributor Name --
Date of Contribution Recipient Officer/ Contribution Amount Refunded: Yes or No; Date of Refund Candidate
Sign and Date
This form must be updated after each contribution, and no less than 45 days before any agency consideration regarding the above-referenced application. Completion of this form does not waive or in any way impact a party's obligation to disclose such contributions over $250 on the record of the proceeding pursuant to Government Code section 84308(e).

I declare under penalty of perjury that the information which has been included in this Disclosure Form is true and correct.

Signed Date
132
I
SABECOR-01 INSUSERVE
ACORD" CERTIFICATE OF LIABILITY INSURANCE I �

DATE (MM/DD/YYYY)
12/14/2023
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

PRODUCER 22�I�cT Susana DeRobles
Brashears & Newendorp Insurance Agency rtf�o, Ext): (805) 564-7645 308 I r..et No):(805) 564-7666 3020 De La Vina Street Santa Barbara, CA 93105 ftlJ�ss: [email protected] INSURER/SI AFFORDING COVERAGE NAIC#
INSURER A: Massachusetts Bay Insurance Company 22306
INSURED INSURER B : Hanover Insurance Group Property & Casualty Company 22292 SaberDome Corporation OBA Lanspeed INSURER c : Houston Casualty Company 42374 6060 Alamo Pintado Rd STE 3-302 INSURER D:

Solvang, CA 93463
INSURER E:

INSURER F:

COVERAGES CERTIFICATE NUMBER· REVISION NUMBER·

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

INSR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF POLICY EXP LIMITS LTR IN"D WVD IMMIDDNYYY\ IMMIDDNYYY\ A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ �
1,000,000
D CLAIMS-MADE [K] OCCUR DAMAGE TO RENTED 1,000,000 X X 003H693818 8/1/2023 8/1/2024 PREMISES (Ea occurrence\ $ � MED EXP (Anv one oerson\ $ 5,000
� PERSONAL & ADV INJURY $ 1,000,000
2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ � POLICY □ �re?+ □ LOC PRODUCTS - COMP/OP AGG $ 2,000,000 OTHER: $

B AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT
(Ea accident\ $ 1,000,000
�
X ANY AUTO �
AW3H693792 8/1/2023 8/1/2024 BODILY INJURY /Per oerson\ $ OWNED SCHEDULED � AUTOS ONLY � AUTOS BODILY INJURY (Per accident) $ HIRED NON-OWNED FP�?�fc�d
"';,�NAMAGE � AUTOS ONLY � AUTOS ONLY $
$
A UMBRELLA LIAB MOCCUR EACH OCCURRENCE $ �
1,000,000
EXCESS LIAB CLAIMS-MADE 003H693818 8/1/2023 8/1/2024 AGGREGATE $ OED I I RETENTION$ $ 1,000,000
B WORKERS COMPENSATION X I �ffTuTE I I
OTHAND EMPLOYERS' LIABILITY ER
Y/ N W23H693804 8/1/2023 8/1/2024 1,000,000 ANY PROPRIETOR/PARTNER/EXECUTIVE □ E.L. EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? N/ A (Mandatory in NH) 1,000,000 E.L. DISEASE - EA EMPLOYEE $ If yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1,000,000 C Technology E&O H23TG3118402 8/1/2023 8/1/2024 Each Claim/Agg 2,000,000 DESCRIPTION OF OPERATIONS/ LOCATIONS/ VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) City of Solvang, its officials, employees and agents are included as Additional Insured under the General Liability per the attached form 391-1006 08 16 as required by written contract. General Liability is Primary and Non-Contributory per the attached form 391-1003 08 16 as required by the written contract.

Waiver of Subrogation applies to the General Liability per the attached form 391-1003 08 16 as required by the written contract.

CERTIFICATE HOLDER CANCELLATION

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Solvang THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
1644 Oak Street
Solvang, CA 93463
I FE�ATIVE
ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights1��ed.

The ACORD name and logo are registered marks of ACORD
� /&�Hanover
Jnsurance Group ..

OD3 H693818 1001715
THIS ENDORSEMENT CHANGES THE POLICY PLEASE READ IT CAREFULLY.

BUSINESSOWNERS LIABILITY SPECIAL BROADENING ENDORSEMENT This endorsement modifies insurance provided under the following:

BUSINESSOWNERS COVERAGE FORM
SUMMARY OF COVERAGES Limits Page

1. Additional Insured by Contract, Agreement or Permit Included 1

2. Additional Insured - Broad Form Vendors Included 2

3. Alienated Premises Included 3

4. Broad Form Property Damage - Borrowed Equipment, Customers Included 3 Goods and Use of Elevators

5. Incidental Malpractice (Employed Nurses, EMT's and Paramedics) Included 3

6. Personal and Advertising Injury - Broad Form Included 4

7. Product Recall Expense Included 4
Product Recall Expense Each Occurrence Limit $25,000 5 Occurrence Product Recall Expense Aggregate Limit $50,000 5 Aggregate Product Recall Deductible $500 5

8. Unintentional Failure to Disclose Hazards Included 6

9. Unintentional Failure to Notify Included 6
This endorsement amends coverages provided under the Businessowners Coverage Form through new coverages and broader coverage grants. This coverage is subject to the provisions applicable to the Businessowners Coverage Form, except as provided below.

The following changes are made to SECTION II -
LIABILITY:

1. Additional Insured by Contract, Agreement or
Permit
The following is added to SECTION II -
LIABILITY, C. Who Is An Insured:

Additional Insured by Contract, Agreement or
Permit
a. Any person or organization with whom you
agreed in a written contract, written
agreement or permit to add such person or
organization as an additional insured on
your policy is an additional insured only with
respect to liability for "bodily injury",
"property damage", or "personal and
advertising injury" caused, in whole or in
part, by your acts or omissions, or the acts
or omissions of those acting on your behalf,
but only with respect to:
(1) "Your work" for the additional insured(s)
designated in the contract, agreement or
permit;
(2) Premises you own, rent, lease or
occupy; or
(3) Your maintenance, operation or use of
equipment leased to you.
b. The insurance afforded to such additional
insured described above:
(1) Only applies to the extent permitted by
law; and
(2) Will not be broader than the insurance
which you are required by the contract,
agreement or permit to provide for such
additional insured.
(3) Applies on a primary basis if that is
required by the written contract, written
agreement or permit.
(4) Will not be broader than coverage
provided to any other insured.
(5) Does not apply if the "bodily injury",
"property damage" or "personal and
advertising injury" is otherwise excluded
from coverage under this Coverage Part,
including any endorsements thereto.
391-1006 08 16 Includes copyrighted materials of Insurance Services Offices, Inc., with its permission. Page 1 of 6 134
c. This provision does not apply:
(1) Unless the written contract or written
agreement was executed or permit was
issued prior to the "bodily injury",
"property damage", or "personal injury
and advertising injury".
(2) To any person or organization included
as an insured by another endorsement
issued by us and made part of this
Coverage Part.
(3) To any lessor of equipment:
(a) After the equipment lease expires; or
(b) If the "bodily injury", "property
damage", "personal and advertising
injury" arises out of sole negligence
of the lessor.
(4) To any:
(a) Owners or other interests from whom
land has been leased if the
"occurrence" takes place or the
offense is committed after the lease
for the land expires; or
(b) Managers or lessors of premises if:
(i) The "occurrence" takes place or
the offense is committed after
you cease to be a tenant in that
premises; or
(ii) The "bodily injury", "property
damage", "personal injury" or
"advertising injury" arises out of
structural alterations, new
construction or demolition
operations performed by or on
behalf of the manager or lessor.
(5) To "bodily injury", "property damage" or
"personal and advertising injury" arising
out of the rendering of or the failure to
render any professional services.

This exclusion applies even if the claims
against any insured allege negligence or
other wrongdoing in the supervision,
hiring, employment, training or
monitoring of others by that insured, if
the "occurrence" which caused the
"bodily injury" or "property damage" or
the offense which caused the "personal
and advertising injury" involved the
rendering of or failure to render any
professional services by or for you.
d. With respect to the insurance afforded to
these additional insureds, the following is
added to SECTION II - LIABILITY, D. Liability
and Medical Expense Limits of Insurance:

The most we will pay on behalf of the
additional insured for a covered claim is the
lesser of the amount of insurance:

1. Required by the contract, agreement or
permit described in Paragraph a.; or

2. Available under the applicable Limits of
Insurance shown in the Declarations.

This endorsement shall not increase the
applicable Limits of Insurance shown in the
Declarations
e. All other insuring agreements, exclusions,
and conditions of the policy apply.

2. Additional Insured - Broad Form Vendors
The following is added to SECTION II -
LIABILITY, C. Who Is An Insured:

Additional Insured - Broad Form Vendors
a. Any person or organization that is a vendor
with whom you agreed in a written contract
or written agreement to include as an
additional insured under this Coverage Part
is an insured, but only with respect to liability
for "bodily injury" or "property damage"
arising out of "your products" which are
distributed or sold in the regular course of
the vendor's business.
b. The insurance afforded to such vendor
described above:
(1) Only applies to the extent permitted by
law;
(2) Will not be broader than the insurance
which you are required by the contract or
agreement to provide for such vendor;
(3) Will not be broader than coverage
provided to any other insured; and
(4) Does not apply if the "bodily injury",
"property damage" or "personal and
advertising injury" is otherwise excluded
from coverage under this Coverage Part,
including any endorsements thereto
c. With respect to insurance afforded to such
vendors, the following additional exclusions
apply:

The insurance afforded to the vendor does
not apply to:
(1) "Bodily injury" or "property damage" for
which the vendor is obligated to pay
damages by reasons of the assumption of
liability in a contract or agreement. This
exclusion does not apply to liability for
damages that the insured would have in
the absence of the contract or
agreement;
(2) Any express warranty unauthorized by
you;
391-1006 0816 Includes copyrighted materials of Insurance Services Offices, Inc., with its permission. Page 2 of 6 135
(3) Any physical or chemical change in the
product made intentionally by the
vendor;
(4) Repackaging, unless unpacked solely for
the purpose of inspection,
demonstration, testing, or the
substitution of parts under instruction
from the manufacturer, and then
repackaged in the original container;
� /&�Hanover Jnsurance Group,.

OD3 H693818 1001715
The most we will pay on behalf of the vendor
for a covered claim is the lesser of the
amount of insurance:

1. Required by the contract or agreement
described in Paragraph a.; or

2. Available under the applicable Limits of
Insurance shown in the Declarations;
This endorsement shall not increase the
applicable Limits of Insurance shown in the
Declarations. (5) Any failure to make such inspection,
adjustments, tests or servicing as the
vendor has agreed to make or normally
undertakes to make in the usual course

3. Alienated Premises
of business in connection with the sale
of the product;
(6) Demonstration, installation, servicing or
repair operations, except such
operations performed at the vendor's
premises in connection with the sale of
the product;
(7) Products which, after distribution or sale
SECTION II - LIABILITY, B. Exclusions, 1.

Applicable To Business Liability Coverage k.

Damage to Property, paragraph (2) is replaced by
the following:
(2) Premises you sell, give away or abandon, if
the "property damage" arises out of any part
of those premises and occurred from hazards
that were known by you, or should have
reasonably been known by you, at the time
by you, have been the property was transferred or abandoned. labeled or relabeled or used as a container, part or
ingredient of any other thing or
substance by or for the vendor;

4. Broad Form Property Damage - Borrowed
Equipment, Customers Goods, Use of Elevators
(8) "Bodily injury" or "property damage"
arising out of the sole negligence of the
vendor for its own acts or omissions or
those of its employees or anyone else
acting on its behalf. However, this
exclusion does not apply to:
(a) The exceptions contained within the
exclusion in subparagraphs (4) or (6)
above; or
(b) Such inspections, adjustments, tests
or servicing as the vendor has
agreed to make or normally
undertakes to make in the usual
course of business, in connection
with the distribution or sale of the
products.
(9) "Bodily injury" or "property damage"
arising out of an "occurrence" that took
place before you have signed the
contract or agreement with the vendor.
(10)To any person or organization included
as an insured by another endorsement
issued by us and made part of this
Coverage Part.
(11)Any insured person or organization,
from whom you have acquired such
products, or any ingredient, part or
container, entering into, accompanying 5.
or containing such products.
d. With respect to the insurance afforded to
these vendors, the following is added to
SECTION II - LIABILITY, D. Liability and
Medical Expense Limits of Insurance:
a. The following is added to SECTION II -
LIABILITY, B. Exclusions, 1. Applicable To
Business Liability Coverage, k. Damage to
Property:

Paragraph (4) does not apply to "property
damage" to borrowed equipment while at a
jobsite and not being used to perform
operations.

Paragraph (3), (4) and (6) do not apply to
"property damage" to "customers goods"
while on your premises nor to the use of
elevators.
b. For the purposes of this endorsement, the
following definition is added to SECTION II -
LIABILITY, F. Liability and Medical Expenses
Definitions:

1. "Customers goods" means property of
your customer on your premises for the
purpose of being:
a. Worked on; or
b. Used in your manufacturing process.
c. The insurance afforded under this provision is
excess over any other valid and collectible
property insurance (including deductible)
available to the insured whether primary,
excess, contingent or on any other basis.

Incidental Malpractice - Employed Nurses, EMT's
and Paramedics
SECTION II - LIABILITY, C. Who Is An Insured ,
paragraph 2.a.(1)(d) does not apply to a nurse,
391-1006 08 16 Includes copyrighted materials of Insurance Services Offices, Inc., with its permission, Page 3 of 6 136
emergency medical technician or paramedic
employed by you if you are not engaged in the
business or occupation of providing medical,
paramedical, surgical, dental, x-ray or nursing
services.

6. Personal Injury - Broad Form
a. SECTION II - LIABILITY, B. Exclusions, 2.

Additional Exclusions Applicable only to
"Personal and Advertising Injury", paragraph
e. is deleted.
b. SECTION II - LIABILITY, F. Liability and
Medical Expenses Definitions, 14. "Personal
and advertising injury", paragraph b. is
replaced by the following:
b. Malicious prosecution or abuse of
process.
c. The following is added to SECTION II -
LIABILITY, F. Liability and Medical Expenses
Definitions, Definition 14. "Personal and
advertising injury":
"Discrimination" (unless insurance thereof is
prohibited by law) that results in injury to the
feelings or reputation of a natural person,
but only if such "discrimination" is:
(1) Not done intentionally by or at the
direction of:
(a) The insured;
(b) Any officer of the corporation,
director, stockholder, partner or
member of the insured; and
(2) Not directly or indirectly related to an
"employee", not to the employment,
prospective employment or termination
of any person or persons by an insured.
d. For purposes of this endorsement, the
following definition is added to SECTION II -
LIABILITY, F. Liability and Medical Expenses
Definitions:

1. "Discrimination" means the unlawful
treatment of individuals based upon race,
color, ethnic origin, gender, religion, age,
or sexual preference. "Discrimination"
does not include the unlawful treatment
of individuals based upon developmental,
physical, cognitive, mental, sensory or
emotional impairment or any
combination of these.
e. This coverage does not apply if liability
coverage for "personal and advertising
injury" is excluded either by the provisions of
the Coverage Form or any endorsement
thereto.

7. Product Recall Expense
a. SECTION II - LIABILITY, B. Exclusions, 1.

Applicable To Business Liability Coverage,
o. Recall of Products, Work or Impaired
Property is replaced by the following:
o. Recall of Products, Work or Impaired
Property
Damages claimed for any loss, cost or
expense incurred by you or others for
the loss of use, withdrawal, recall,
inspection, repair, replacement,
adjustment, removal or disposal of:
(1) "Your product";
(2) "Your work"; or
(3) "Impaired property";
If such product, work or property is
withdrawn or recalled from the market or
from use by any person or organization
because of a known or suspected defect,
deficiency, inadequacy or dangerous
condition in it, but this exclusion does
not apply to "product recall expenses"
that you incur for the "covered recall" of
"your product".

However, the exception to the exclusion
does not apply to "product recall
expenses" resulting from:
(4) Failure of any products to accomplish
their intended purpose;
(5) Breach of warranties of fitness,
quality, durability or performance;
(6) Loss of customer approval, or any
cost incurred to regain customer
approval;
(7) Redistribution or replacement of
"your product" which has been
recalled by like products or
substitutes;
(8) Caprice or whim of the insured;
(9) A condition likely to cause loss of
which any insured knew or had
reason to know at the inception of
this insurance;
(10)Asbestos, including loss, damage or
clean up resulting from asbestos or
asbestos containing materials; or
(11)Recall of "your products" that have
no known or suspected defect solely
because a known or suspected
defect in another of "your products"
has been found.
b. The following is added to SECTION II -
LIABILITY, C. Who Is An Insured, paragraph

3.b.:
"Product recall expense" arising out of any
withdrawal or recall that occurred before you
acquired or formed the organization.
391-1006 08 16 Includes copyrighted materials of Insurance Services Offices, Inc., with its permission. Page 4 of 6 137
c. The following is added to SECTION II -
LIABILITY, D. Liability and Medical Expenses
Limits of Insurance:

Product Recall Expense Limits of Insurance
a. The Limits of Insurance shown in the
SUMMARY OF COVERAGES of this
endorsement and the rules stated below
fix the most that we will pay under this
Product Recall Expense Coverage
regardless of the number of:
(1) Insureds;
(2) "Covered Recalls" initiated; or
(3) Number of "your products"
withdrawn.
b. The Product Recall Expense Aggregate
Limit is the most that we will reimburse
you for the sum of all "product recall
expenses" incurred for all "covered
recalls" initiated during the policy period.
c. The Product Recall Each Occurrence
Limit is the most we will pay in
connection with any one defect or
deficiency.
d. All "product recall expenses" in
connection with substantially the same
general harmful condition will be
deemed to arise out of the same defect
or deficiency and considered one
"occurrence".
e. Any amount reimbursed for "product
recall expenses" in connection with any
one "occurrence" will reduce the amount
of the Product Recall Expense Aggregate
Limit available for reimbursement of
"product recall expenses" in connection
with any other defect or deficiency.
f. If the Product Recall Expense Aggregate
Limit has been reduced by
reimbursement of "product recall
expenses" to an amount that is less than
the Product Recall Expense Each
Occurrence Limit, the remaining
Aggregate Limit is the most that will be
available for reimbursement of "product
recall expenses" in connection with any
other defect or deficiency.
g. Product Recall Deductible
We will only pay for the amount of
"product recall expenses" which are in
excess of the $500 Product Recall
Deductible. The Product Recall
Deductible applies separately to each
"covered recall". The limits of insurance
will not be reduced by the amount of this
deductible.

We may, or will if required by law, pay all
or any part of any deductible amount, if
applicable. Upon notice of our payment
� /&�Hanover Jnsurance Group ..

OD3 H693818 1001715
of a deductible amount, you shall
promptly reimburse us for the part of the
deductible amount we paid.

The Product Recall Expense Limits of
Insurance apply separately to each
consecutive annual period and to any
remaining period of less than 12 months,
starting with the beginning of the policy
period shown in the Declarations, unless the
policy period is extended after issuance for
an additional period of less than 12 months.

In that case, the additional period will be
deemed part of the last preceding period for
the purposes of determining the Limits of
Insurance.
d. The following is added to SECTION II -
LIABILITY, E. Liability and Medical Expense
General Conditions, 2. Duties in the Event of
Occurrence, Offense, Claim or Suit:

You must see to it that the following are
done in the event of an actual or anticipated
"covered recall" that may result in "product
recall expense":
(1) Give us prompt notice of any discovery
or notification that "your product" must
be withdrawn or recalled. Include a
description of "your product" and the
reason for the withdrawal or recall;
(2) Cease any further release, shipment,
consignment or any other method of
distribution of like or similar products
until it has been determined that all
such products are free from defects that
could be a cause of loss under this
insurance.
e. For the purposs of this endorsement, the
following definitions are added to SECTION
II - LIABILITY, F. Liability and Medical
Expenses Definitions:

1. "Covered recall" means a recall made
necessary because you or a government
body has determined that a known or
suspected defect, deficiency,
inadequacy, or dangerous condition in
"your product" has resulted or will result
in "bodily injury" or "property damage".

2. "Product recall expense(s)" means:
a. Necessary and reasonable expenses
for:
(1) Communications, including radio
or television announcements or
printed advertisements including
stationary, envelopes and
postage;
391-1006 08 16 Includes copyrighted materials of Insurance Services Offices, Inc., with its permission. Page 5 of 6 138
f.
(2) Shipping the recalled products
from any purchaser, distributor or
user to the place or places
designated by you;
(3) Remuneration paid to your
regular "employees" for
necessary overtime;
(4) Hiring additional persons, other
than your regular "employees";
(5) Expenses incurred by "employees" 8•
including transportation and
accommodations;
(6) Expenses to rent additional
warehouse or storage space;
(7) Disposal of "your product", but
only to the extent that specific
methods of destruction other than
those employed for trash
discarding or disposal are 9.
required to avoid "bodily injury"
or "property damage" as a result
of such disposal,
you incur exclusively for the purpose
of recalling "your product"; and
b. Your lost profit resulting from such
"covered recall".

This Product Recall Expense Coverage does
not apply:
(1) If the "products - completed operations
hazard" is excluded from coverage under
this Coverage Part including any
endorsement thereto; or
(2) To "product recall expense" arising out of
any of "your products" that are otherwise
excluded from coverage under this
Coverage Part including endorsements
thereto.

Unintentional Failure to Disclose Hazards
The following is added to SECTION II -
LIABILITY, E. Liability and Medical Expenses
General Conditions:

Representations
We will not disclaim coverage under this
Coverage Part if you fail to disclose all hazards
existing as of the inception date of the policy
provided such failure is not intentional.

Unintentional Failure to Notify
The following is added to SECTION II -
LIABILITY, E. Liability and Medical Expenses
General Conditions, 2. Duties in the Event of
Occurrence, Offense, Claim or Suit:

Your rights afforded under this Coverage Part
shall not be prejudiced if you fail to give us
notice of an "occurrence", offense, claim or "suit",
solely due to your reasonable and documented
belief that the "bodily injury", "property damage"
or "personal and advertising injury" is not
covered under this Policy.

ALL OTHER TERMS, CONDITIONS, AND EXCLUSIONS REMAIN UNCHANGED. 391-1006 08 16 Includes copyrighted materials of Insurance Services Offices, Inc., with its permission. Page 6 of 6 139

1. SECTION I - PROPERTY, if two or more of
this coverage part's coverages apply to
the same loss or damage, we will not pay
more than the actual amount of the loss or
damage.

2. SECTION II - LIABILITY, it is our stated
intent that the various Coverage Parts,
forms, endorsements or policies issued to
the named insured by us, or any company
affiliated with us, do not provide any
duplication or overlap of coverage for the
same claim, "suit", "occurrence", offense,
accident, "wrongful act" or loss. We will
not pay more than the actual amount of
the loss or damage.

If this Coverage Part and any other
Coverage Part, form, endorsement or
policy issued to the named insured by us,
or any company affiliated with us, apply to
the same claim, "suit", occurrence,
offense, accident, "wrongful act" or loss,
the maximum Limit of Insurance under all
such Coverage Parts, forms,
endorsements or policies combined shall
not exceed the highest applicable Limit of
Insurance under any one Coverage Part,
form, endorsement or policy.

This condition does not apply to any
Excess or Umbrella Policy issued by us
specifically to apply as excess insurance
over this policy.

G. Liberalization
If we adopt any revision that would broaden
the coverage under this policy without
additional premium within 45 days prior to or
during the policy period, the broadened
coverage will immediately apply to this policy.

H. Other Insurance

1. SECTION I - PROPERTY
If there is other insurance covering the
same loss or damage, we will pay only for
the amount of covered loss or damage in
excess of the amount due from that other
insurance, whether you can collect on it or
not. But, we will not pay more than the
applicable Limit of Insurance of SECTION I
- PROPERTY.

2. SECTION II - LIABILITY
If other valid and collectible insurance is
available to the insured for a loss we
cover under SECTION II - LIABILITY, our
obligations are limited as follows:
a. Primary Insurance
This insurance is primary except when
paragraph b. below applies. If this
insurance is primary, our obligations
are not affected unless any of the
other insurance is also primary. Then,
we will share with all that other
insurance by the method described in
paragraph c. below.
� /&�Hanover Jnsurance Group ..

OD3 H693818 1001715
However, if you agree in a written
contract, written agreement, or
written permit that the insurance
provided to any person or
organization included as an
Additional Insured under this
Coverage Part is primary and
non-contributory, we will not seek
contribution from any other
insurance available to that Additional
Insured which covers the Additional
Insured as a Named Insured except:
(1) For the sole negligence of the
Additional Insured; or
(2) When the Additional Insured is
an Additional Insured under
another liability policy.
b. Excess Insurance
This insurance is excess over:
(1) Any of the other insurance,
whether primary, excess,
contingent or on any other basis:
(a) That is Fire, Extended
Coverage, Builder's Risk,
Installation Risk or similar
coverage for "your work";
(b) That is Property Insurance for
premises rented to you or
temporarily occupied by you
with permission of the owner;
(c) That is insurance purchased
by you to cover your liability
as a tenant for "property
damage" to premises rented
to you or temporarily
occupied by you with
permission of the owner; or
(d) If the loss arises out of the
maintenance or use of
aircraft, "autos" or watercraft
to the extent not subject to

SECTION II - LIABILITY,
Exclusion g. Aircraft, Auto or
Watercraft; and
(2) Any other primary insurance
available to you covering liability
for damages arising out of the
premises or operations, or the
products and completed
operations, for which you have
been added as an additional
insured by attachment of an
endorsement.

When this insurance is excess, we
will have no duty under SECTION II -
LIABILITY to defend the insured
against any "suit" if any other
insurer has a duty to defend the
insured against that "suit". If no other
insurer defends, we will undertake to
do so, but we will be entitled to the
391-1003 08 16 Includes copyrighted material of Insurance Services Office, Inc., with its permission. Page 79 of 81 140
insured's rights against all those other
insurers.
c. When this insurance is excess over other
insurance, we will pay only our share of
the amount of the loss, if any, that
exceeds the sum of:
(1) The total amount that all such other
insurance would pay for the loss in
the absence of this insurance; and
(2) The total of all deductible and
self-insured amounts under all that
other insurance.
d. We will share the remaining loss, if any,
with any other insurance that is not
described in this provision and was not
bought specifically to apply in excess of
the Limits of Insurance shown in the
Declarations for this Coverage.
e. Method of Sharing
If all of the other insurance permits
contribution by equal shares, we will
follow this method also. Under this
approach each insurer contributes equal
amounts until it has paid its applicable
Limit of Insurance or none of the loss
remains, whichever comes first.

If any of the other insurance does not
permit contribution by equal shares, we
will contribute by limits. Under this
method, each insurer's share is based on
the ratio of its applicable Limit of
Insurance to the total applicable limits of
insurance of all insurers.
f. When this insurance is excess, we will
have no duty under Business Liability
Coverage to defend any claim or "suit"
that any other insurer has a duty to
defend. If no other insurer defends, we
will undertake to do so; but we will be
entitled to the insured's rights against all
those other insurers.

I. Premiums

1. The first Named Insured shown in the
Declarations:
a. Is responsible for the payment of all
premiums; and
b. Will be the payee for any return
premiums we pay.

2. The premium shown in the Declarations was
computed based on rates in effect at the time
the policy was issued. On each renewal,
continuation or anniversary of the effective
date of this policy, we will compute the
premium in accordance with our rates and
rules then in effect.

3. With our consent, you may continue this
policy in force by paying a continuation
premium for each successive one-year
period. The premium must be:
a. Paid to us prior to the anniversary
date; and
b. Determined in accordance with
paragraph 2. above.

Our forms then in effect will apply. If you
do not pay the continuation premium, this
policy will expire on the first anniversary
date that we have not received the
premium.

4. Undeclared exposures or change in your
business operation, acquisition or use of
locations may occur during the policy
period that is not shown in the
Declarations. If so, we may require an
additional premium. That premium will be
determined in accordance with our rates
and rules then in effect.

J. Premium Audit

1. This policy is subject to audit if a premium
designated as an advance premium is
shown in the Declarations. We will
compute the final premium due when we
determine your actual exposures.

2. Premium shown in this policy as advance
premium is a deposit premium only. At the
close of each audit period, we will
compute the earned premium for that
period and send notice to the first Named
Insured. The due date for audit premiums
is the date shown as the due date on the
bill. If the sum of the advance and audit
premiums paid for the policy period is
greater than the earned premium, we will
return the excess to the first Named
Insured.

3. The first Named Insured must keep
records of the information we need for
premium computation and send us copies
at such times as we may request.

K. Transfer of Rights of Recovery Against Others
to Us

1. Applicable to SECTION I - PROPERTY
Coverage:

If any person or organization to or for
whom we make payment under this policy
has rights to recover damages from
another, those rights are transferred to us
to the extent of our payment. That person
or organization must do everything
necessary to secure our rights and must
do nothing after loss to impair them. But
you may waive your rights against another
party in writing:
391-1003 08 16 Includes copyrighted material of Insurance Services Office, Inc., with its permission. Page 80 of 81 141
a. Prior to a loss to your Covered
Property.
b. After a loss to your Covered Property
only if, at time of loss, that party is
one of the following:
(1) Someone insured by this
insurance;
(2) A business firm:
(a) Owned or controlled by you;
or
(b) That owns or controls you; or
(3) Your tenant.

You may also accept the usual bills of
lading or shipping receipts limiting the
liability of carriers.

This will not restrict your insurance.

2. Applicable to SECTION II - LIABILITY
Coverage:

If the insured has rights to recover all or
part of any payment we have made
under this Coverage Part, those rights
are transferred to us. The insured must
do nothing after loss to impair such
rights. At our request, the insured will
bring "suit" or transfer those rights to us
and help us enforce them.
� /&�Hanover Jnsurance Group ..

OD3 H693818 1001715
We waive any right of recovery we may
have against any person or
organization with whom you have a
written contract, permit or agreement
to waive any rights of recovery against
such person or organization because of
payments we make for injury or
damage arising out of your ongoing
operations or "your work" done under a
contract with that person or
organization and included in the
"products-completed operations
hazard".

This condition does not apply to
Medical Expenses Coverage.

L. Transfer of Your Rights and Duties Under
This Policy
Your rights and duties under this policy
may not be transferred without our written
consent except in the case of death of an
individual Named Insured. If you die, your
rights and duties will be transferred to your
legal representative but only while that
legal representative is acting within the
scope of their duties as your legal
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representative is appointed, anyone with
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will have your rights and duties but only
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391-1003 08 16 Includes copyrighted material of Insurance Services Office, Inc., with its permission. Page 81 of 81 142
Reference #:
(File or Contract#)
Applicant/Interested Party Campaign Contribution Disclosure Form • Land use, entitlements, licenses, permits, franchises, contracts ( excluding labor and competitively bid contracts) Applicant/Interested Party Information
Applicant
Representative/
Agent
Business
Address
Address Line 2
City
State
-
Name and subject matter of applicant's proceeding
Phone
Email
Website
Fax
Zip Code
Contribution Disclosure (Government Code section 84308) r
Please list all contributions in excess of $250 ( either as a single payment or in aggregate) made within the past 12 months to officers of the agency involved in the above-mentioned proceeding by any parties (applicants) or their agents or representatives, including corporations, limited liability companies (LLCs), or other business entities and principals thereof, that are affiliated with the above-referenced proceeding. You may attach attach additional pages as necessary to list contributions made to involved agency officers and provide additional information about the contributor's relationship with the recipient.

Contributor Name r
--
Date of Contribution Recipient Officer/ Contribution Amount Refunded: Yes or No; Date of Refund Candidate
Sign and Date
This form must be updated after each contribution, and no less than 45 days before any agency consideration regarding the above-referenced application. Completion of this form does not waive or in any way impact a party's obligation to disclose such contributions over $250 on the record of the proceeding pursuant to Government Code section 84308(e).

I declare under penalty of perjury that the information which has been included in this Disclosure Form is true and correct.

Signed l Date
-
143
Reference #:
(File or Contract#)
Applicant/Interested Party Campaign Contribution Disclosure Form • Land use, entitlements, licenses, permits, franchises, contracts ( excluding labor and competitively bid contracts) Applicant/Interested Party Information
Applicant SaberDome Corporation dba Lanspeed Phone 805-682-9981 Representative/ Toby Kruse Email tkruse@lans(2eed.com
Agent
Business 606 Alamo Pintado Road #3-302 Website www.lans(2eed.com Address
Address Line 2 Fax
City Solvang
State CA Zip Code 93463
Name and subject matter of applicant's proceeding
Contribution Disclosure (Government Code section 84308) Please list all contributions in excess of $250 ( either as a single payment or in aggregate) made within the past 12 months to officers of the agency involved in the above-mentioned proceeding by any parties (applicants) or their agents or representatives, including corporations, limited liability companies (LLCs), or other business entities and principals thereof, that are affiliated with the above-referenced proceeding. You may attach attach additional pages as necessary to list contributions made to involved agency officers and provide additional information about the contributor's relationship with the recipient.

Contributor Name r - --
Date of Contribution Recipient Officer/ Contribution Amount Refunded: Yes or No; Date of Refund Candidate
Sign and Date
This form must be updated after each contribution, and no less than 45 days before any agency consideration regarding the above-referenced application. Completion of this form does not waive or in any way impact a party's obligation to disclose such contributions over $250 on the record of the proceeding pursuant to Government Code section 84308(e).

I declare under penalty of perjury that the information which has been included in this Disclosure Form is true and correct.

Signed Date 1/16/2024
-
144

CITY COUNCIL STAFF REPORT
AGENDA ITEM 6.a

SOLVANG
SUBJECT:

Meeting Date: January 24, 2024
Discussion and possible action to provide staff direction on further negotiation of joint powers agreement for Santa Ynez Valley Basin Eastern Management Area Groundwater Sustainability Agency
PREPARED BY: Dave Fleishman, Assistant City Attorney
DISCUSSION:

In May 2017, the City of Solvang, the Santa Ynez River Water Conservation District-Improvement District #1 ("ID1 "), the Santa Ynez River Water Conservation District ("District") and the Santa Barbara County Water Agency ("Agency") formed the Eastern Management Area Groundwater Sustainability Agency ("EMA GSA") to comply with the Sustainable Groundwater Management Act ("SGMA"). The EMA GSA is responsible generally for managing the groundwater resources within the Eastern Management Area and for implementing groundwater sustainability plans within the Eastern Management Area. Attached is a graphical depiction of the various groundwater basins within the vicinity. In April 2017, the four agencies entered into a memorandum of agreement ("MOA") that set forth how the EMA GSA would initially operate. The MOA is attached.

Section 3(e) of the MOA states:
"The terms of this MOA including, but not limited to, composition, voting procedures, and powers of the GSA Committee, and whether the GSA Committee shall be replaced by a comprehensive MOA or JPA to implement the GSP, shall be negotiated, reviewed and reaffirmed or modified by the Parties no later than adoption of a GSP or January 31, 2021, whichever occurs first, as part of the process to adopt a GSP, which is due no later than January 31, 2022."
While the groundwater sustainability plan ("GSP") has been submitted, the four parties noted above have been in discussions for a number of years about forming a joint powers authority that would exercise the powers currently exercised by the EMA GSA. There are a number of advantages to a single point of contact in implementing SGMA in this manner, and there are other similar JPAs in other locations throughout the state.

Ultimately, the four agencies anticipate implementing various regulatory programs designed to monitor and protect the water basin. Having a single entity responsible for these programs, with its own independent legal existence and funding source, will provide for more efficient monitoring and regulation of the water basin. This arrangement would also serve to limit legal liability to each of the four individual agencies from any litigation that might arise out of the regulatory programs, as the proposed JPA would be a separate legal entity from the four agencies.

While the actual draft JPA agreement is not attached to this report due to multiple remaining outstanding issues, as part of the discussions for the JPA agreement, a number of major topics have arisen on which staff seeks direction from Council. Generally, the topics still under discussion include:

1. Board of Directors membership

2. Vote allocation on Board of Directors

3. Cost sharing
The first issue has proven to be the most contentious. Initially, the JPA agreement contemplated having the four agencies each appoint a representative to represent that agency on the JPA board. 145
That arrangement does not appear to be controversial, although there have been discussions about whether the agency representative should be one of the members of that agency's board or council.

However, a proposal has been circulated during the discussions of the Board makeup to appoint a fifth director to represent agricultural interests of landowners within the EMA basin. During the discussions of adding this fifth director, a landowner group known as the Santa Ynez Water Group has participated with the other four agencies as a potential fifth director. The membership of the Santa Ynez Water Group ("SYWG") is not entirely clear, but it does not appear to be a separate legal entity with individual corporate status like the four agencies. Furthermore, it does not appear the SYWG has the ability to impose financial assessments on its membership. This will be important to the discussion of cost sharing below.

Aside from the inclusion of a fifth director, there have been discussions about how that director would be appointed, or perhaps even elected. Those discussions are ongoing, as well as discussions about whether the SYWG will be the source of the fifth director, or whether the fifth director should be selected from some other landowner representative in the basin.

Associated with the composition of the Board of Directors has been a discussion about the voting strength of each director. While the MOA imposed weighted voting for operations of the EMA GSA, the parties have been working towards a different structure for the JPA. Under the MOA, the Agency has five votes, the District has three votes, ID1 has two votes, and the City has one vote, for a total of eleven votes. Under the MOA, proposed resolutions and actions can be adopted by simple majority of the voting strength which puts the District and Agency in the collective position of being able to pass any resolutions or actions without the assent of ID1 and the City. The MOA also provides that any groundwater sustainability plan developed by the EMA GSA requires at least eight votes to be adopted.

While originally the District sought to maintain this weighted voting in the JPA agreement, that discussion has turned more to an equal voting arrangement with one vote per director. As a result, the focus has turned to which decisions of the board will require a simple majority, i.e. 3 of 5 votes, and which will require a supermajority of at least four votes. Currently, most of the major decisions of the JPA Board, like adopting a budget, initiating or defending litigation, issuance of bonds, and establishment of any fees or charges would require a supermajority vote.

Finally, there have been discussions about the sharing of costs for startup of the JPA and in the event the JPA was unable to meet its financial obligations following its creation, supplemental cost sharing by the members of the JPA. Under the MOA, Section 6 states that "Other costs associated with the development and implementation of the GSP shall be shared as agreed to by all of the Parties." By and large, the City's contribution to the EMA GSA has been relatively nominal, as there have been grant funds identified to assist in the EMA GSA's activities. However, there is a remaining concern about potential litigation against either the EMA GSA or the eventual JPA should a groundwater pumping charge be implemented. While the creation of a JPA would assist in insulating the City and the other agencies against litigation arising out of such a charge, without an identified funding stream to support those litigation efforts, the individual agencies might have to come out of pocket to reimburse the JPA for its litigation expenses. This is why the cost sharing discussion is important.

Furthermore, as noted above, it is unclear whether the SYWG has any ability to contribute appreciable funds to the JPA once it is formed. While the landowners represented by the SYWG would have a financial interest in how any groundwater extraction fee was formulated, SYWG has not, as yet, agreed to some format by which it would be required to assist in the funding of the JPA as an equal member of the JPA board. And there is the possibility that the SYWG itself could undertake litigation against the JPA, which has also been discussed during the meetings of the four agencies.

In conclusion, staff is seeking direction on the three major issues identified above to assist staff in future discussions over the JPA agreement.
146
ALTERNATIVES:

Provide alternative direction to staff regarding joint powers agreement terms.

FISCAL IMPACT:

At present, the fiscal impact of negotiating the JPA agreement has been limited to staff and city attorney time, which has been absorbed into the existing budget. Depending on the final terms of the cost sharing provisions of the JPA agreement, the City's contribution to startup costs of the JPA could be significant, but in an amount that cannot be presently determined.

ATTACHMENTS:

A. EMA GSA Memorandum of Agreement
B. Solvang City Council Resolution 17-1012
C. Map of Groundwater Basin Management Areas
147

MEMORANDUM OF AGREEMENT

FOR FORMATION OF A GROUNDWATER SUSTAINABILITY AGENCY FOR THE

EASTERN MANAGEMENT AREA

IN THE SANTA YNEZ RIVER VALLEY GROUNDWATER BASIN UNDER THE

SUSTAINABLE GROUNDWATER MANAGEMENT ACT
TIDS MEMORANDUM OF AGREEMENT ("MOA'') is made and effective as of April 27, 2017, by and between the Parties executing the MOA below, each a "Party" and collectively the "Parties," with reference to the following facts:

A. In 2014, the State of California enacted the Sustainable Groundwater Management Act (Water Code Sections 10720 et seq.), referred to in this MOA as the "SGMA" or "Act," as subsequently amended, pursuant to which certain public agencies may become "Groundwater Sustainability Agencies" (GSA) and adopt "Groundwater Sustainability Plans" (GSP) in order to manage and regulate groundwater in underlying groundwater basins. The Act defines "basin" as a basin or sub-basin identified and defined in California Department of Water Resources (DWR) Bulletin 118. Each Party is a local public agency located within the Santa Ynez River Valley Groundwater Basin (Bulletin 118, Basin No. 3-15, "Basin") and is qualified to become a GSA and adopt a GSP under the Act for all or a portion of the Basin.

B. Bulletin 118 describes the Basin as being in three portions, that being eastern, central and western. The western portion consists of the Lompoc Plain, Lompoc Terrace and Lompoc Uplands; the central portion is the Buellton Uplands and the eastern portion is the Santa Ynez Uplands. For purposes of administrating its groundwater usage program and other water management functions, the Santa Ynez River Water Conservation District ("SYRWCD") also generally recognizes these hydrogeologic units. For the purpose of implementing SGMA, each portion of the Basin as described by DWR and recognized by the SYR WCD, is designated as a corresponding groundwater "Management Area" as defined by the Act.

C. The Parties are the agencies qualified to be a GSA under the Act for the Eastern (Santa Ynez Uplands) Management Area (EMA) of the Basin. The map attached hereto as Exhibit A designates the boundaries of the three Management Areas of the Basin.

D. A separate GSA for each Management Area is the most efficient approach to implement SGMA in the Basin. The three GSAs will be managed by an Intra-Basin Coordination Agreement, with the SYRWCD as the point of contact with DWR, pursuant to §10727.6 of the Act and California Code of Regulations, Title 23, §357.4. On May 23, 2016, the Parties, along with the other agencies qualified to be a GSA within the Basin, entered into a memorandum of understanding for implementing SGMA which recognized the three Management Areas corresponding to DWR's three portions of the Basin and outlined the process for formation of GSAs and development of GSPs for the Basin. These three Management Areas cover the entire Basin that is subject to SGMA.

Attached as Exhibit Bis a chart of the anticipated organization of the three GSAs.

E. The SYRWCD covers approximately 35 percent of the land area in the Eastern Management Area (EMA), including the City of Solvang, the communities of Santa Ynez, Los Olivos, and Ballard, many ranchettes (parcels are 5-20 acres in size) and larger agricultural parcels.

These communities are provided water by the City of Solvang, the Santa Ynez River Water Conservation District-Improvement District Number 1 (or "ID No. l"), mutual water companies 148
and private wells. Estimates of pumping within the SYRWCD in the EMA vary widely over time and are attributed to in-fill development within the built-up areas and changes in agricultural practice. In general, areas of the Santa Ynez Uplands within the SYRWCD have produced 4,000 to 5,500 AF/year of water.

F. The Santa Barbara County Water Agency (County Water Agency) covers the remaining 65 percent of the EMA land area, including ranchettes and agricultural lands where water is provided by mutual water companies and private wells. Areas outside of the jurisdiction of a local public agency are called "Un-Managed Areas" and are under the jurisdiction of the County Water Agency. Estimates of pumping outside of the SYRWCD in the so called "Un-Managed Area" range from 10,000-12,000 AF/year of water, but may be higher.

G. Lake Cachuma (U.S. Bureau of Reclamation), small portions of Los Padres National Forest (U.S. Forest Service) and the Santa Ynez Band of Chumash Indians Reservation lie within the EMA. As Federal entities and Federally-Recognized Indian Tribe, these organizations are exempt from SGMA.

H. The SYRWCD, ID No. 1, the City of Solvang and the County Water Agency represent all the agencies (as defined by the Act) that are eligible to form a GSA in the EMA. The formation of the EMA GSA is supported by the following:
• The SYRWCD was formed in 1939 to protect the water rights and supplies of those within its borders, which in part encompasses the Santa Ynez Uplands; • In 1949, the SYRWCD acquired 10.31 % of the entitlement to the yield of the Cachuma project, principally to serve in its portion of the Santa Ynez Uplands. ID No. 1 was formed in 1959 for this purpose, to store and distribute such water, and subsequently assumed the rights and responsibilities associated with the entitlement; • ID No. I later acquired SWRCB-issued licenses for three alluvial water-well fields downstream of the Cachuma Reservoir in the Santa Ynez River. ID No. 1 also produces water from the Santa Ynez Uplands and contracts for State Water Project (SWP) water, all in part to supplement the water supplies in the southwest comer of the Santa Ynez Uplands; • Since 1979, the SYRWCD has registered wells, monitored groundwater production and tracked dewatered storage within its portions of the Santa Ynez Uplands; • The City of Solvang diverts water from the Santa Ynez River and produces water from the Santa Ynez Uplands to serve in its portion of the Santa Ynez Uplands. Additionally, the City receives SWP water through an agreement with ID No. 1, most of which is used to augment the City water supply in the Uplands;
• The SYR WCD, ID No. 1 and the City of Solvang have collaboratively monitored and managed groundwater within the SYRWCD's portion of the EMA for many decades at significant expense to the respective entities. Approximately 40 percent of the groundwater pumped in the EMA is produced within the boundaries of the SYRWCD; • The County Water Agency has collected groundwater level information and periodically produced County-wide reports describing the status of the County's groundwater resources, including the Santa Ynez Uplands. The County Water Agency's portion of the EMA has not been studied or managed to the same degree as the areas within the SYRWCD in the 149
EMA. Approximately 60 percent of the groundwater pumped in the EMA is produced within the County Water Agency's portion of the Uplands; I. The Parties wish to provide a framework to form a GSA and to implement SGMA in the EMA, such that the implementation is through local control and management and is implemented effectively, efficiently, fairly and at a reasonable cost.

THEREFORE, in consideration of the mutual promises set forth below and to implement the goals described above, the Parties agree as follows:

1. Formation of the EMA GSA. The purpose of this MOA is to form a GSA for the EMA prior to June 30, 2017, and to facilitate a cooperative and ongoing working relationship between the Parties that will allow them to explore, study, evaluate, develop and implement mutually beneficial approaches and strategies for development of a GSP for the EMA. By execution of this MOA, the Parties collectively determine and elect to be the GSA for the Eastern Management Area of the Basin. It is presumed the EMA GSA will be the sole GSA for this portion of the Basin.
. 2. Development of the GSP. A separate GSP will be developed for each of the three Management Areas. An Intra-Basin Coordination Agreement will be incorporated into each GSP, as provided for in Section §10727.6 of the Act. The SYRWCD will coordinate the efforts of the Parties and be tpe point of contact with DWR, as defined by the Act, to meet and cooperatively develop the GSP for the EMA. In developing the GSP the GSA shall consider all beneficial uses and users of groundwater in the EMA, including the interests listed in Section§ 10723.2 of the Act.

3. GSA Committee. There is hereby established a GSA Committee for the EMA which shall be subject to the following:
a. Committee Membership. The GSA Committee will be comprised of one representative and an alternate from each Party. A quorum to hold a meeting shall be a simple majority of Parties (3 of the 4 Parties to this Agreement). b. Voting will be weighted. The County Water Agency will have five votes, SYRWCD will have three votes, ID No. 1 will have two votes and the City of Solvang will have one vote in the EMA GSA Committee.
c. The GSA Committee may adopt resolutions, bylaws and policies to provide further details for conducting its affairs consistent with this MOA and applicable law. Meetings of the GSA Committee shall be called, noticed and conducted subject to the provisions of the Ralph M. Brown Act (Govt. Code sections 54950 et seq.).
d. All proposed actions or resolutions must be passed by a simple majority of the voting membership. Actions or resolutions to enter into a comprehensive MOA or Joint Powers Agency agreement ("JPA") and adopt or to approve the GSP must pass by a 70 percent vote (at least 8 votes needed) with the concurrence of each Party's governing body.
e. The terms of this MOA including, but not limited to, composition, voting procedures, and powers of the GSA Committee, and whether the GSA 150
Committee shall be replaced by a comprehensive MOA or JP A to implement the GSP, shall be negotiated, reviewed and reaffirmed or modified by the Parties no later than adoption of a GSP or January 31, 2021, whichever occurs first, as part of the process to adopt a GSP, which is due no later than January 31, 2022.

4. Powers of GSA. The GSA Committee shall develop the GSP and the Parties to this Agreement shall have all the powers that a GSA is authorized to exercise and to implement the GSP within the Party's respective boundaries, all consistent with the Act and DWR's regulations, including establishing budgets and imposing fees to fund GSA and GSP activities. The GSA Committee shall proceed in a timely fashion to develop a comprehensive MOA or JP A and GSP for the EMA, and consider the interests of all beneficial uses and users of groundwater within the EMA as prescribed by Section 10723.2 of the Act.

5. EMA GSP Hydrogeologic Study. The County Water Agency intends to fund and conduct a hydrogeologic study ("Study") to be used for the GSP in the EMA. The Study shall be conducted with a scope of work and on a schedule to comply with SGMA regulations with regard to GSPs and shall be coordinated with the GSPs developed in the Central and Western Management Areas of the Santa Ynez River Valley Groundwater Basin. As the Coordinating Agency, SYRWCD will consult with the County Water Agency and provide input on the selection of the consultant, and the scope and conduct of the Study.

6. Costs. All Parties shall bear the costs incurred with respect to activities under this MOA to participate on the GSA Committee and its proceedings and related matters. Specifically, each Party shall pay the costs for its staff to attend GSA Committee meetings and participate in GSA activities. The County Water Agency intends to fund the GSP hydrogeologic study as described in Section 5 above. Other costs associated with the development and implementation of the GSP shall be shared as agreed to by all of the Parties. All Parties may consider levying a charge pursuant to the Act, including, but not limited to, § 10726.8(6 ). There are several vehicles to capture costs for implementing the SGMA pursuant to § 10730 et seq. of the Act.

7. Staff. Each Party shall designate a principal contact person, if other than the designated GSA Committee member, and other appropriate staff members and consultants to participate on such Party's behalf in activities undertaken pursuant to this MOA. The SYRWCD shall be responsible for meetings and other activities under this MOA with the GSA Committee and principal contact persons for the other Parties, and shall be the point of contact with DWR. Informal staff meetings may occur as needed.

8. Ongoing Cooperation. The Parties acknowledge that activities under this MOA will require the :frequent interaction between them in order to pursue opportunities and resolve issues that arise. The Parties shall work cooperatively and in good faith. The goal of the Parties shall be to preserve flexibility with respect to the implementation of the Act and consistency with the other GSAs in the Basin, including development of a comprehensive MOA or JPA, the Study, a GSP and an Intra-Basin Coordination Agreement, which will be negotiated.

9. Notices. Any formal notice or other formal communication given under the terms of this MOA shall be in writing and shall be given personally, by facsimile, by electronic mail ( email), or by certified mail, postage prepaid and return receipt requested. Any notice shall be delivered or addressed to the Parties at the mailing addresses, facsimile numbers or email addresses 151
set forth below under each signature and at such other address, facsimile number or email address as shall be designated by notice in writing in accordance with the terms of this MOA. The date of receipt of the notice shall be the date of actual personal service, confirmed facsimile transmission or email, or three days after the postmark on certified mail.

10. Entire Agreement/Amendments/Counterparts. This MOA incorporates the entire and exclusive agreement of the Parties with respect to the matters described herein and supersedes all prior negotiations and agreements (written, oral, or otherwise) related thereto. This MOA may be amended only in writing, as executed by all the Parties. This MOA may be executed in two or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument.

11. Termination/Withdrawal. This MOA shall remain in effect unless terminated by the unanimous consent of the voting Parties, which consent will not be unreasonably withheld. Upon 60 days written notice, any of the Parties may withdraw from this MOA provided that the withdrawal shall be in accordance with the requirements of the Act. Upon withdrawal of a Party, this MOA shall remain in effect for the remaining Parties. Nothing herein shall be construed as prohibiting a Party that has withdrawn from this GSA to become a separate groundwater sustainability agency within its jurisdiction, provided the withdrawing Party coordinates with the other Parties pursuant to the Act. A withdrawing Party shall be liable for expenses incurred through the effective date of the withdrawal and for its share of any contractual obligations incurred by the EMA GSA while the withdrawing voting Party was a party to this Agreement.

12. Assignment. No rights or duties of any of the Parties under this MOA may be assigned or delegated without the express prior written consent of all the other Parties, and any attempt to assign or delegate such rights or duties without such written consent shall be null and void.

13. Indemnification. The Parties shall each defend, indemnify and hold harmless the other Parties, and their respective directors/supervisors, officers, employees and agents, from any claims or liabilities for the indemnifying Party's acts or omissions, or that of its directors/supervisors, officers, employees and agents, arising from or related to carrying out this MOA. Any claims or liabilities by a third Party arising from or related to the Parties collective action in carrying out and/or implementing this MOA shall be defended by each Party.

14. Insurance. Each Party shall maintain its own insurance coverage, through commercial insurance, self-insurance or a combination thereof, against any claim, expense, cost, damage, or liability arising out of the performance of its responsibilities pursuant to this MOA.

15. Access to Information. The Parties shall have access to, and the right to use any and all information, data, summaries, charts, and other materials developed during and pursuant to this MOA and shall protect the confidentiality of such information as provided in this MOA and to the extent authorized by law. In furtherance thereof, the Parties will develop a confidentiality agreement to address sharing of confidential information, particularly existing confidential information that the Parties may possess that would be assist with preparation of the GSP. In the event any outside Party seeks disclosure of information developed pursuant to this MOA, the Parties shall cooperate and mutually comply with the Public Records Act.
.152

16. Amendment. This MOA may be amended, from time to time, with the written consent of all Parties.

17. Authority. The individuals executing this MOA represent and warrant that they have the authority to enter into this MOA and to perform all acts required by this MOA, and that the consent, approval or execution of or by any third party is not required to legally bind either Party to the terms and conditions of this MOA.

18. Incorporation of Recitals. The recitals set forth above are hereby incorporated into this MOA.

WITNESS WHEREOF, the Parties have executed this MOA as of the date first above written.

SANTA YNEZ RIVER WATER CONSERVATION DISTRICT-IMPROVElVIBNT DIST�CTNO.

By: c."""''--"HlfZ=-..,i'=:S-'---'--,,,,:.�'--fiU,--i;f,f_--1 ��-.... -.:/ _,A/..,::u-7�.e__ Address: ?;'P,&JX /.S:7-
5A:t@Z YN'6 z,, CA q'34-U)
Email cc/4/2/s&�m @Syrwd. tJ'(J
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CITY OF SOLVANG
By:--------
Address:

Email
Facsimile
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SANTA YNEZ RIVER WATER CONSERVATION DISTRICT
Add
By: ------------
ress:

Email
Facsimile
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6 153

16. Amendment. This MOA may be amended. from time to time, with the written consent of all Parties.

17. Authority. The individuals executing this MOA represent and warrant that they have the authority to enter into this MOA and.to perform all acts required by this MOA, and that the consent. approval or execution of or by any third party is not required to legally bind either Party to the terms and conditions of this MOA.

18. Incorporation of Recitals. The recitals set forth above are hereby incorporated into thisMOA.

WITNESS WHEREOF, the Parties have executed this MOA as of the date first above written.

SANTA YNEZ RIVER WATER CONSERVATION DISTRICT-IMPROVEMENT DISTRICT NO. 1
By: ---------
Address:

Email
Facsimile
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CITYOFSOLVANQ_ / /
By: - 3 d� ,,C//n
Address: 1{,t.f'f 0c,;:....r-1---ISo/ve,1e.5
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SANTA YNEZ RIVER WATER CONSERVATION DISTRICT
By: -------- -- Address:

Email
Facsimile
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6 154

16. Amendment. This MOA may be amended, from time to time, with the written consent of all Parties.

18. Incorporation of Recitals. The recitals set forth above are hereby incorporated into thisMOA.

WITNESS WHEREOF, the Parties have executed this MOA as of the date first above written.

SANTA YNEZ RIVER WATER CONSERVATION DISTRICT-IMPROVEMENT DISTRICT NO. 1
By: ------------
Address:

Email
Facsimile
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CITY OF SOLVANG
By: ------------
Address:

Email
Facsimile
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SANT��NEZ
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RIVER WATER CONSERVATION DISTRICT
By: � a r liJti�
Address: 34-t...9 5A�U,"n h::, st . s� I CS?
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6 155

SANTA BARBARA COUNTY WATER AGENCY
By:

Address:

Email
Facsimile
(Signatures below)
----------
----------
ATTEST:

Mona Miyasato
County Executive Officer
Clerk of the Board, Ex Officio Clerk of the
Santa Barbara County Water Agency
RECOMMENDED FOR APPROVAL:

Santa Barbara County Water Agency
By:

Department Head \
APPROVED AS TO FORM:

Michael C. Ghizzoni
County Counsel
By:
0303TI\0298\1557 I042.2
7 SANTA BARBARA COUNTY WATER
AGENCY:

By:

Ch 1r, Board of Directors
Date: 4 ( \\. / \ 11
APPROVED AS TO FORM:

Risk Management
By: J
/ 1
� i,�

APPROVED AS TO ACCOUNTING
FORM:

Theodore A. Fallati, CPA
Auditor-Controller
By: ia Deput \,":b �AL-----
1 156
RESOLUTION NO. 17-1012

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOLVANG

ENTERING INTO A MEMORANDUM OF AGREEMENT FOR FORMATION OF A

GROUNDWATER SUSTAINABILITY AGENCY FOR THE EASTERN MANAGEMENT AREA IN

THE SANTA YNEZ RIVER VALLEY GROUNDWATER BASIN UNDER THE SUSTAINABLE

GROUNDWATER MANAGEMENT ACT
WHEREAS, the California legislature passed a statewide framework for sustainable groundwater management, known as the Sustainable Groundwater Management Act (California Water Code§ 10720 et seq.) as amended, which became effective January 1, 2015; and WHEREAS, pursuant to the Sustainable Groundwater Management Act (SGMA), sustainable groundwater management is intended to occur pursuant to Groundwater Sustainability Plans (GSP) that are created and adopted by local Groundwater Sustainability Agencies (GSA); and WHEREAS, the California Department of Water Resources (DWR) Bulletin 118 describes the Santa Ynez River Valley Groundwater Basin (Basin) in three portions: eastern, central, and western; the western portion consists of the Lompoc Plain, Lompoc Terrace, and Lompoc Uplands; the central portion is the Buellton Uplands, and the eastern portion is the Santa Ynez Uplands; for purposes of administering its groundwater usage program and other water management functions, the Santa Ynez River Water Conservation District (District) also generally recognizes these hydrogeologic units; for the purpose of implementing SGMA, each portion of the Basin as described by DWR is designated as a corresponding groundwater "Management Area" as defined by the Act, this Resolution concerns the Eastern portion of the Basin, known as the "Eastern Management Area"; and WHEREAS, pursuant to California Water Code §10723(a), a Local Agency or combination of Local Agencies, as defined in California Water Code §10721(n), may decide to become or form a Groundwater Sustainably Agency; and
WHEREAS, the City of Solvang overlies a portion of the Eastern Management Area, has a water supply, manages water and has land-use responsibilities, and is therefore a "Local Agency" as defined by California Water Code §10721 (n); and
WHEREAS, the Santa Ynez Water Conservation District, Improvement District No. 1 (ID No. 1) overlies a portion of the Eastern Management Area, has a water supply, manages water and has landuse responsibilities, and is therefore a "Local Agency" as defined by California Water Code § 10721 (n); . and
WHEREAS, Santa Ynez River Water Conservation District (SYRWCD) is a California Water Conservation District formed and operating pursuant to an in accordance with Division 21 of the California Water Code (commencing with Water Code §74000) and overlies 35 percent of the Eastern Management Area, manages water and has water management powers and is therefore a "Local Agency" as defined within California Water Code 10721 (n); and 157
WHEREAS, the Santa Barbara County Water Agency (County Water Agency) overlies the Eastern Management Area including sixty-five percent of the total area not overlain by the District. The County Water Agency is therefore a "Local Agency" as defined by the California Water Code 10721 (n); and
WHEREAS, the City of Solvang, the ID No. 1, the County Water Agency, and the SYRWCD collectively include all of the lands within the Eastern Management Area of the Basin; and WHEREAS, the City of Solvang desires to form a Groundwater Sustainability Agency in conjunction with the ID No. 1, the County Water Agency, and the SYRWCD, and which may include at a later time other Local Agencies and other legally authorized entities; and WHEREAS, the City of Solvang in conjunction with, the SYRWCD, the City, the County Water Agency and ID No. 1 held a public hearing on April 24, 2017 pursuant to California Water Code section § 10723(b ), after publication of notice of such hearing pursuant to California Government Code section §6066; and
WHEREAS, at the public hearing, the SYRWCD, the City, the County Water Agency and ID No. 1, considered oral and written comments to the extent provided by the public; and WHEREAS, it would be in the best interests of the City of Solvang to form a Groundwater Sustainability Agency, in conjunction with the ID No. 1, the County Water Agency, and the SYRWCD.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Solvang declares and directs as follows:

I. That the City of Solvang herein decides to form a Groundwater Sustainability Agency in conjunction with the ID No. 1, the County Water Agency, and the SYRWCD, known as the Eastern Management Area Groundwater Sustainability Agency (Agency), and which shall have all the powers granted to a groundwater sustainability agency pursuant to the Sustainable Groundwater Management Act.
'l That the portion of the groundwater basin that the Agency hereby created shall manage shall be that portion of the basin as depicted in the notification provided to the Department of Water Resources as the Eastern Management Area, pursuant to California Water Code 10723.8, and which boundary may be modified from time to time.

3. That the Agency hereby created shall consider the interests of all beneficial uses and users of groundwater, as well as those responsible for implementing groundwater sustainability plans, as required by California Water Code section §10723.2.

4. That the Agency hereby created shall establish and maintain a list of persons interested in receiving notices regarding plan preparation, meeting announcements, and availability of draft plans, maps, and other relevant documents, as required by California Water Code section §10723.4. 2 158

5. That the City Manager of the City of Solvang shall be authorized to execute a Memorandum of Agreement, and cause notice to be given to the California Department of Water Resources of the decision of the City of Solvang in conjunction with the ID No. 1, the County Water Agency, and the SYRWCD to create the above referenced Groundwater Sustainability Agency.

PASSED AND ADOPTED by the City Council of the City of Solvang on this the 24th day of April 2017, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

COUNCIL MEMBERS DUUS, JAMIESON, AND TOUSSAINT

MAYOR RICHARDSON, COUNCIL MEMBER ZIMMERMAN
ichardson, Mayor
3 159

SANTAMARIA
6 3 0
Miles
c::::J Santa Ynez River Valley Groundwater Basin
Neighboring Groundwater Basin
, SYRV Groundwater Basin Management Areas
Central Management Area
Eastern Management Area

SOLVANG

CITY COUNCIL STAFF REPORT
AGENDA ITEM # 6.b
Meeting Date: January 22, 2024
SUBJECT: Discussion and possible action to approve the 2022/2023 Annual Comprehensive Financial Report as presented by Mitesh Desai, CPA from Badawi & Associates PREPARED BY: Wendy Berry, Administrative Services Director DISCUSSION:

On August 1, 2019, the City entered into a contract with Badawi and Associates for auditing services for auditing services for three-years with an option to extend of two additional years. This is the fifth annual audit Badawi and Associates has completed.

Badawi & Associates conducts their audit in accordance with generally accepted auditing standards as they pertain to Government Auditing Standards issued by the Comptroller General of the United States.

In Badawi and Associates' opinion, the financial statements present fairly, in all material aspects, the financial position of the City of Solvang as of June 30, 2023. Ahmed Badawi will give a presentation on the financial report and findings of the audit.

The table below identifies the year-end fund balances and the net increase or decrease from the prior year.

FY 2022-23 FY 2021-22 Net Increase/ Fund Ending Ending Decrease Balance Balance General Fund $17,645,864 $14,551,249 $3,094,615
Government Impact $1,565,428 $1,531,507 $33,921 Fees
Traffic Safety $3,367 $3,497 ($130)
Gas Tax $25,296 $91,544 -66,248
Local Transportation $426,903 $367,730 $59,173
Measure A $1,024,149 $968,632 $55,517
Skytt Mesa LLMD $425,572 $401,275 $24,297
Capital Projects ($18,333) $11,101 ($29,434)
Water $13,783,835 $12,711,498 $1,072,337
Wastewater $8,386,725 $8,211,441 $175,284
Transit $2,401,741 $2,205,969 $195,772
161
Table A-1
City of Solvang Net Position
Governmental Activities Business-t:ille Activities
Assets: 2022 2023 2022 2023 2022
Current and other Assets $ 19,778,766 $ 22,898,194 $ 12,227,052 $ 12,945,207 $ 32,005,818 Cap ital Assets 13,988,390 14,902,003 12,865,006 13,568,698 26,853,396 Total Assets $ 33,767,156 $ 37,800,197 $ 25,092,058 $ 26,513,905 $ 58,859,214 Deferred outflows of
resources:

Pension and OPEB
p Jans deferrals $ 881 865 $ 2045 194 $ 293 955 $ 681 731 $ I 175 820 Current liabilities $ 634,467 $ 599,530 $ 244,046 $ 443,504 $ 878,513 Noncurrent liabilities 3,109,832 5,241,091 1,057,409 1,769,498 4,167,241 Total liabilities $ 3,744,299 $ 5,840,621 $ 1,301,455 $ 2,213,002 $ 5,045,754 Deferred inflows of resources:

Pension, OPEB, and leases
Net Position:

Invested in capital assets
Restricted
Unrestricted
Total Net Position
$30,000,000
$25,000,000
$20,000,000
$15,000,000
$10,000,000
$5,000,000
$-
$ 2 319 068 $ 731 819 $ 955 650 $ 410 333
$ 13,988,390 $ 14,902,003 $ 12,865,006 $ 13,568,698
3,390,500 3,498,573 - -
11,206,764 14,872,375 10,263,902 11,003,603
$ 28,585,654 $ 33,272,951 $ 23,128,908 $ 24,572,301
CITY OF SOLVANG Net Position
June 30, 2022 and 2023
$ 3,274 718
$ 26,853,396
3,390,500
21,470,666
$ 51,714,562
Invested in Capital
Assets
Restricted Unrestricted
■2022 ■2023
Total
Percentage
Total Change
2023 2022-2023
$ 35,843,401 12%
28,470,701 6%
$ 64,314,102 9%
$ 2 726 925 132%
$ 1,043,034 19%
7,010,589 68%
$ 8,053,623 60%
$ 1 142 152 -65%
$ 28,470,701 6%
3,498,573 3%
25,875,978 21%
$ 57,845,252 12%
162
General Fund
The increase in the General Fund's ending balance can be attributed primarily to the increase in Occupancy Tax, Sales Tax and Interest.

As of June 30, 2023, the General Fund had a total fund balance of $17,645,864. The Fund Balance Policy Revised in 2013, states for emergency reserves, fifty percent of the operating expenditures will be set aside. As of June 30, 2023, the General Fund balance committed for unexpected events is currently at $7.3 million and $10.3 million remains unassigned. The Emergency Contingency increased by $2,435,744.

The chart below identifies the key changes between FY 2022-23 and 2021-22.

Fiscal Year Comparison
General Fund 2022-23 2021-22 Over/(Under)
Revenues
Taxes $10,929,477 $10,062,426 $867,051
Special Assessments $ $
- -
Licenses and Permits $278,418 $215,497 $62,921
Fines and Forfeits $50 $475 ($425)
Intergovernmental $1,069,199 $961,339 $107,860
Interest $276,615 ($107,815) $384,430
Charges for Services $1,028,743 $898,413 $130,330
Miscellaneous $280,700 $104,103 $176,597
TOTAL $13,863,202 $12,134,438 $1,728,764
Expenditures 2022-23 2021-22 Over/(Under)
General Government $2,863,503 $3,019,870 ($156,367)
Public Safety $2,366,496 $2,201,330 $165,166
Culture and Recreation $1,147,486 $1,096,220 $51,266
Community $829,798 $779,590 $50,208 Development
Public Works $2,452,471 $1,975,593 $476,878
Capital Outlay $57,145 $98,449 ($41,304)
TOTAL $9,716,899 $9,171,052 $545,847
Most expenses decreased due to lower legal fees, salaries and contracted services.

After accounting for designated reserves and other items, the General Fund has an unassigned balance of $10.3 million. In the coming months as part of the annual budget process, Staff will be presenting options for using a portion of those funds for our Capital Improvement Plan projects, and to pay down some of our outstanding liabilities including:
• Other Post-Employment Benefits (OPEB)
• Unfunded Pension Liability (CalPERS)
163
The General Fund designations are as follows:

Unassigned
Committed
Non-Spendable
Restricted
TOTAL
Unassigned
Committed
Restricted I
Nonspendable
$-
Enterprise Funds
$2,000
$10,335,782
$7,266,377
$17,390
$26,315
$17,645,864
General Fund
Components of Fund Balance
June 30, 2023 and 2022
$4,000 $6,000
Thousands
$8,000 $10,000 $12,000
■ 2023
■ 2022
The ending balances for the Enterprise Funds are shown below which include the net investment in capital assets. The Water fund increased its Net Position by approximately $1,072,337 due to a decrease in Capital Improvement Projects. The Wastewater Fund increased its net position by $175,284 due to the implementation of the new sewer rates. Water expenses decreased 18%, Wastewater expenses increased 7% and Transit expenses increased by 3% due to rising fuel and energy costs.

FY 2022-23 FY 2021-22 Net
Fund# Fund Ending Ending Increase/
Balance Balance Decrease
500 Water $13,783,835 $12,711,498 $1,072,337
501 Wastewater $8,386,725 $8,211,441 $175,284
502 Transit $2,401,741 $2,205,969 $195,772
In the chart below is the unrestricted amount for the Enterprise Funds. 164
FY 2022-23 FY 2021-22 Net
Fund# Fund Unrestricted Unrestricted Increase/
Net Position Net Position Decrease
500 Water $7,820,534 $7,290,226 $530,308
501 Wastewater $1,519,529 $1,103,657 $415,872
502 Transit $1,663,540 $1,870,019 ($206,479)
Below are the carried over encumbrances for General Fund and Enterprise Funds which do not include the net investment in capital assets.

Encumbrances carried over from FY 2022-23 to FY 2023-24 100
500
501
502
ALTERNATIVES:.

No alternatives
FISCAL IMPACT:.

No fiscal impact
ATTACHMENTS:

General Fund
Water
Wastewater
Transit
A. Annual Comprehensive Financial Report
B. Power Point Presentation
$433,873
$133,650
$245,725
$20,832
165
�-
so� NG
167
City of
Solvang
Solvang, California
Annual Comprehensive Financial Report
For the year ended June 30, 2023
Prepared by:

Finance Department
168
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169
City of Solvang
Annual Comprehensive Financial Report
For the year ended June 30, 2023
Table of Contents
INTRODUCTORY SECTION:

Table of Contents ....................................................................................................................................................... i Transmittal Letter ...................................................................................................................................................... 3 GFOA Certificate ...................................................................................................................................................... 7 Organization Chart .................................................................................................................................................... 8 List of Elected and Appointed Officials .................................................................................................................. 9

FINANCIAL SECTION
Independent Auditor's Report ............................................................................................................................. 13 Management's Discussion and Analysis ............................................................................................................ 17 Basic Financial Statements:

Government-Wide Financial Statements:

Statement of Net Position .......................................................................................................................... 34 Statement of Activities ............................................................................................................................... 36 Fund Financial Statements:

Governmental Fund Financial Statements:

Balance Sheet ......................................................................................................................................... 42 Reconciliation of the Governmental Funds Balance Sheet
to the Government-Wide Statement of Net Position ............................................................... .43 Statement of Revenues, Expenditures and Changes in Fund Balances ....................................... .44 Reconciliation of the Governmental Statement of Revenues, Expenditures, and Changes in Fund Balances to the Government-Wide Statement of Activities .................................................................................................................. 45 Proprietary Fund Financial Statements:

Statement of Net Position .................................................................................................................... 48 Statement of Revenues, Expenses and Changes in Net Position ................................................... 50 Statement of Cash Flows ..................................................................................................................... 52 Fiduciary Fund Financial Statements:

Statement of Fiduciary Net Position .................................................................................................. 56 Statement of Changes in Fiduciary Net Position ............................................................................. 57 Notes to Basic Financial Statements ................................................................................................................ 61 170
City of Solvang
Annual Comprehensive Financial Report
For the year ended June 30, 2023
Table of Contents, Continued
Required Supplementary Information (Unaudited):

Defined Benefit Pension Plan:

Schedule of Proportionate Share of the Net Pension Liability ............................................................ 90 Schedule of Contributions ........................................................................................................................ 92 Other Postemployment Benefits Plan:

Schedule of Changes in the Net OPEB Liability and Related Ratios ................................................... 94 Budgets and Budgetary Accounting ............................................................................................................... 96 Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual:

General Fund ........................................................................................................................................ 97 Impact Fee Special Revenue Fund ..................................................................................................... 98 Supplementary Information:

Budgeted Major Governmental Funds Other than General Fund and Special Revenue Funds:

Schedule of Revenues, Expenditures, and Changes in Fund Balance -Budget and Actual:

City Projects Capital Projects Fund ................................................................................................. 102 Non-Major Governmental Funds:

Combining Balance Sheet ........................................................................................................................ 104 Combining Statement of Revenues, Expenditures and Changes in Fund Balances ....................... 105 Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual:

Traffic Safety Special Revenue Fund ............................................................................................... 106 Gas Tax Special Revenue Fund ........................................................................................................ 107 Local Transportation Special Revenue Fund .................................................................................. 108 Measure A Special Revenue Fund ................................................................................................... 109 Skytt Mesa LLMD Special Revenue Fund ...................................................................................... 110 STATISTICAL SECTION (Unaudited)
Financial Trends:

Net Position by Component .......................................................................................................................... 113 Changes in Net Position ................................................................................................................................. 114 Fund Balances of Governmental Funds ....................................................................................................... 116 Changes in Fund Balances of Governmental Funds .................................................................................. 117 Revenue Capacity Information:

Assessed Value and Estimated Actual Value of Taxable Property .......................................................... 118 Direct and Overlapping Property Tax Rates ............................................................................................... 119 Principal Property Taxpayers -Top Ten Payers ......................................................................................... 120 Property Tax Levies and Collections ............................................................................................................ 121 ii 171
City of Solvang
Annual Comprehensive Financial Report
For the year ended June 30, 2023
Table of Contents, Continued
STATISTICAL SECTION (Unaudited), Continued
Transient Occupancy Tax -Principal Payers and Other Data .................................................................. 122 Water Rates ...................................................................................................................................................... 123 Water Revenue Concentration Data ............................................................................................................. 124 Principal Water Sale Purchasers - Top Ten ................................................................................................. 125 Debt Capacity Information:

Ratios of Outstanding Debt by Type ............................................................................................................ 126 Direct and Overlapping Governmental Activities Debt.. .......................................................................... 127 Legal Debt Margin Information .................................................................................................................... 128 Pledged-Revenue Coverage ........................................................................................................................... 129 Demographic and Economic Information:

Demographic and Economic Statistics ......................................................................................................... 130 Principal Employers for City of Solvang ..................................................................................................... 131 Operating Information:

Full-Time Equivalent City Government Employees by Function/Program .......................................... 132 Operating Indicators by Function/Program ............................................................................................... 133 Capital Asset Statistics by Function/Program ............................................................................................ 134 iii 172
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iv 173

INTRODUCTORY SECTION
174
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175
January 22, 2024
To the Honorable Mayor, Members of the City Council, and Citizens of the City of Solvang:

The City follows a policy of preparing a complete set of financial statements in conformity with U.S. generally accepted accounting principles after the end of each fiscal year. This report is published to fulfill that policy for the fiscal year ended June 30, 2023.

Management of the City of Solvang assumes full responsibility for the completeness and reliability of the information contained in this report, based upon a comprehensive framework of internal control that the City has established for this purpose. Because the cost of internal control should not exceed anticipated benefits, the objective is to provide reasonable, rather than absolute, assurance that the City's financial statements are free of material misstatements.

The firm of Badawi & Associates, Certified Public Accountants, has issued an unmodified independent auditor's report on the City of Solvang's financial statements for the fiscal year ended June 30, 2023. The independent auditor's report is located at the front of the financial section of this report.

Management's discussion and analysis (MD&A) immediately follows the independent auditor's report and provides a narrative introduction, overview, and analysis of the basic financial statements. The MD&A complements this letter of transmittal and should be read in conjunction with it.

Profile of the City of Solvang
Solvang, meaning "Sunny Field," was founded in 1911 by a group of Danish educators from the Midwest who were in search of a site for a Danish-type folk school. They liked what they saw and envisioned the location of the potential town, nestled between the Santa Ynez and San Rafael Mountain ranges as an ideal place to launch the school and where settlers could develop a Danish Colony that we now know as Solvang. Although Solvang has since developed into one of California's main tourist attractions, its many Danish-American residents continue to perpetuate their Danish heritage as seen by the architectural style in the downtown tourist area. The City is located inland along the Central Coast, some 45 miles north of Santa Barbara, in the historic Santa Ynez Valley.

The City was incorporated on May 1, 1985. It subsequently transitioned from a General Law City to a Charter City in November 2006. Becoming a "Charter City" means we have more "local home rule" authority than cities that incorporate under the "general laws" of the State of California. The Charter is the City's "Constitution," and any changes must be approved by the voters. 176
The City operates under the "Council-Manager" form of government. Policy making and legislative authority are vested in the City Council consisting of the Mayor and four other elected Council members. The Council is responsible for, among other matters, setting policy, passing ordinances, adopting the City Budget, appointing committees, and hiring the City Manager and City Attorney. The City Manager is responsible for carrying out the policies and ordinances of the City Council, overseeing the daily operations of the City, appointing other employees, and overseeing daily operations of the City. The Council members are elected to four-year staggered terms and in 2008, the City transitioned from an appointed Mayor to an elected Mayor with a twoyear term and is an equal member of the City Council.

The City of Solvang offers a comprehensive array of municipal services, including the construction and upkeep of city streets, storm drains, and other similar infrastructure assets. It is also responsible for the maintenance of parks and the organization of community recreational activities. Water, wastewater, and transit services are provided through an enterprise fund or business type structure.

Additionally, the City has a contract with the County of Santa Barbara for law enforcement services.

The City's biennial budget serves as the foundation for the City of Solvang's financial planning and control system. Once a final draft budget is achieved, it is presented to the City Council. The City Council holds public hearings on the proposed budget and ultimately adopts a formal budget. The budget is adopted by fund, department, program, and object. During the year, the City Council periodically reviews the City's actual financial activity in relationship to the original budget, and as necessary amends the original budget to reflect changing conditions. For the next budget cycle, the City will be implementing a more efficient and transparent budgeting software to increase community engagement and understanding.

The general fund budgetary comparison is considered a major fund according to the new reporting standards and is presented as required supplementary information in a separate section of this report following the financial statement notes. In addition, for the City's other governmental type funds with adopted budgets, a budget to actual comparison schedule is presented as optional information within the combined statements and individual fund schedules section.

Local Economy
The City's economy heavily relies on tourism, which contributes over 50% of the general fund revenues. The City offers various major attractions that appeal to visitors, such as the famous Danish-themed village, charming shops, inns and bakeries with European-style streets and architecture, local wineries, galleries, golf courses, equestrian activities, livestock production, the historic Santa Ines Mission, the Elverhoj Museum of History and Art, Julefest and other special events.

This year the City saw an increase in property tax revenue of 8.1 %, and sales tax revenues increased by 18.8%. Our top three sales tax generators by business category for Fiscal Year 2022- 23 are retail, food services, and manufacturing, in that order. Our largest General Fund revenue source, Transient Occupancy Tax (TOT) increased by 4.6%, but the occupancy rate decreased by

3.4%.
177
While the trends in revenues showed increases in percentage terms, it should be noted that the Fiscal Year ending June 30, 2023, was the best fiscal year on record in terms of Governmental Activities Revenues. Those revenues increased by $1.2 million or 8.8% from Fiscal Year 2021-

22. This increase in revenues in Fiscal Year 2022-23 can be attributed to the increase in all tax revenues received by the City for services, property tax, occupancy tax and interest received.

The City is also mindful of costs associated with increasing pension and retiree health liabilities, and growing regulations for stormwater management, requiring additional resources for implementation. The City continues to take a very conservative approach in the budgeting process.

The City strives to operate within current revenue streams and is careful to minimize use of reserves. Staff is aware of the challenges the City faces and continue to be conservative in their spending.

Long Term Financial Planning and Major Initiatives
This year the City completed about $3.8 million in capital projects. For the fiscal year ending 2023- 24, the City has budgeted approximately $6.4 million for capital projects, mostly for water and public works. An additional $51. 7 million in capital projects are included in the City's Ten-Year Capital Improvement Plan. These projects include about $14.6 million in public works projects, $16 million for wastewater system improvements, $11.4 million for water and $2.5 million for sewer improvements.

The major initiative planned for FY 2023-24 is the construction of the HCA Middle Well, which will be followed by various General Fund, Wastewater, and Sewer projects.

The General Fund ended fiscal year 2022-23 with a fund balance of approximately $17.6 million.

Of that fund balance, $7.3 million is committed for emergency reserves, and approximately $10.3 million remained unassigned. There is approximately $3.5 million available in Gas Tax, Impact Fees, Traffic Safety, Measure A, and Local Transportation funds, which will be used for future projects, mainly street infrastructure, improvements, maintenance, and sidewalk projects.

Relevant Financial Policies
The City Council adopted a Fund Balance Policy in 2013 that sets the City's General Fund balance committed for emergency contingencies at 50% of the current year operating budget and is to be adjusted annually.

Starting in the 2019-20 Fiscal Year, the City reviews and adopts financial policies annually as part of the budget adoption process. The policies include strategic goals, budget monitoring, long-term financial planning, fund balance reserve, capital improvement program funding, and debt financing.

Awards and Acknowledgements
The Government Finance Officers Association (GFOA) of the United States and Canada awarded a Certificate of Achievement for Excellence in Financial Reporting to the City of Solvang for its annual comprehensive financial report (ACFR) for the fiscal year ended June 30, 2022. The City 178
has received this award for 33 of the last 34 years. To be awarded a Certificate of Achievement, the City must publish an easily readable and efficiently organized ACFR that satisfies both generally accepted accounting principles and applicable legal and program requirements.

A Ce1tificate of Achievement is valid for a one-year period only. We believe the City's current annual comprehensive financial rep01t continues to meet the Ce1tificate of Achievement Program's requirements and are submitting it to the GFOA to determine its eligibility for another certificate.

There are several benefits from paiticipating in this program beyond simply gaining recognition for our efforts. We believe by striving for excellence in meeting the program standards and goals, we can produce quality reports and receive comments for improvements from other municipal finance professionals. This allows us to gain a "fresh" perspective and continually improve in our reporting for the benefit of the City and the public at large.

The preparation of this repo1t would not have been possible without the efficient and dedicated services of the entir
e Finance division staff We are very proud of our teamwork here and would like to express our appreciation to all members of the depa1tments who assisted and contributed to the preparation of this report and their effort throughout the year to ensure the integrity of the financial records.
� submitted,
Randy Murphy
City Manager Administrative Services Director
179
®
Government Finance Officers Association
Certificate of
Achievement
for Excellence
in Financial
Reporting
Presented to
City of Solvang
California
For its Annual Comprehensive
Financial Report
For the Fiscal Year Ended
June 30, 2022
Executive Director/CEO
180
�
CX) �
MARkEllNG .---
(Con1m1)

VISITOR CENTER
(Conlract)
OFFICE

ASSISTANT

ADMINISTRATION
(Contract}
FY 2022-24 Organizational Chart
[NfD"C(MtNT
(Contnctl

RESIDENTS OF CITY OF SOLVANG
- Elected by Residents of Solvang
• Cily Orpartment
■ • Manogt'tlol Positions
- Supervisory Positions
D - Ci1y StnH Level Pmilion
■ • Controcts manogrd by City Stoff
Red tut• New/Modified position

PUBUCWORKS

DIRECTOR
�:NANCE �VISOR I

MAINTENANCE

WORKER II

MAINTENANCE

WORKER I

LEAD PARKS

MAINTENANCE
WORKER
PARKS

MAINTENANCE

WORKER I/II

JANITORIAL
(Conlr>ct)
SB COUNlY IAW
ENFORCCMENT {Contr;1cl)

LEAD WATER

OPERATOR
WATER

OPERATOR I

UTILITIES
�! �� L�R� -r

LEAD WW

OPERATOR
WW OPERATOR Ill
WW OPERATOR 11

WW OPERATOR I

COLLECTION

SYSTEM OPERATOR
City of Solvang
List of Elected and Appointed Officials
As of June 30, 2023
Elected Officials
Mayor - At large
Mayor Pro Tern - District 4
Council Member - At large
Council Member - District 3
Council Member - At large
Appointed Officials
City Manager
City Attorney
City Clerk
Administrative Services Director
Public Works Director/City Engineer
Utilities Director
Mark Infanti
Elizabeth Orona
Robert Clarke
David Brown
Claudia Orona
Randy Murphy
David Fleishman
Annamarie Porter
Wendy Berry
Rodger Olds
Jose Acosta
182
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183

FINANCIAL SECTION
184
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185
...
◄i,� I► BADAWI &ASSOCIATES

CERTIFIED PUBLIC ACCOUNTANTS

INDEPENDENT AUDITOR'S REPORT
To the Honorable Mayor and Members of the City Council
of the City of Solvang
Solvang, California
Report on the Audit of the Financial Statements
Opinions
We have audited the accompanying financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the City of Solvang (City), as of and for the year ended June 30, 2023, and the related notes to the financial statements, which collectively comprise the City's basic financial statements as listed in the table of contents.

In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the City, as of June 30, 2023, and the respective changes in financial position, and, where applicable, cash flows thereof for the year then ended in accordance with accounting principles generally accepted in the United States of America.

Basis for Opinions
We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Our responsibilities under those standards are further described in the Auditor's Responsibilities for the Audit of the Financial Statements section of our report. We are required to be independent of the City and to meet our other ethical responsibilities, in accordance with the relevant ethical requirements relating to our audit. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions.

Responsibilities of Management for the Financial Statements Management is responsible for the preparation and fair presentation of the financial statements in accordance with accounting principles generally accepted in the United States of America, and for the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the financial statements, management is required to evaluate whether there are conditions or events, considered in the aggregate, that raise substantial doubt about the City's ability to continue as a going concern for twelve months beyond the financial statement date, including any currently known information that may raise substantial doubt shortly thereafter.

Address: 2855 Telegraph Avenue, Suite 312 Berkeley, c.A 94705 • Phone: 510.768.8251 • Fax: 510.768.8249 186
To the Honorable Mayor and Members of the City Council
of the City of Solvang
Solvang, California
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Auditor's Responsibilities for the Audit of the Financial Statements Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinions.

Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with generally accepted auditing standards and Government Auditing Standards will always detect a material misstatement when it exists. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. Misstatements are considered material if there is a substantial likelihood that, individually or in the aggregate, they would influence the judgment made by a reasonable user based on the financial statements.

In performing an audit in accordance with generally accepted auditing standards and Government Auditing Standards, we:
• Exercise professional judgment and maintain professional skepticism throughout the audit. • Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, and design and perform audit procedures responsive to those risks. Such procedures include examining, on a test basis, evidence regarding the amounts and disclosures in the financial statements. • Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the City's internal control. Accordingly, no such opinion is expressed. • Evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluate the overall presentation of the financial statements. • Conclude whether, in our judgment, there are conditions or events, considered in the aggregate, that raise substantial doubt about the City's ability to continue as a going concern for a reasonable period of time.

We are required to communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit, significant audit findings, and certain internal control-related matters that we identified during the audit.

Required Supplementary Information
Accounting principles generally accepted in the United States of America require that the management's discussion and analysis, budgetary comparison information, pension information, and OPEB information on pages 17-29 and 90-98 be presented to supplement the basic financial statements. Such information is the responsibility of management and, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. 187
To the Honorable Mayor and Members of the City Council
of the City of Solvang
Solvang, California

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Solvang City CouncilJanuary 22, 2024

Solvang City Council
January 22, 2024