Solvang City Council
February 12, 2024

AGENDA

SOLVANG CITY COUNCIL
MONDAY, FEBRUARY 12, 2024
6:00 PM SPECIAL CLOSED SESSION; AND
6:30 PM REGULAR MEETING
City Council: 1644 Oak Street, Solvang, Ca 93463
Mark Infanti, Mayor Virtual & in Council Chamber
David Brown Mayor pro tem, District 3
Elizabeth Orona District 4
Robert Clarke at-large
Claudia Orona at-large
PARTICIPATING IN THE MEETING -City Council meetings will be in person and conducted by video/teleconferencing through Zoom. The meeting will also be broadcast live on Channel 23 and streamed on the City’s website, Vimeo, and YouTube.
• To join by Zoom, visit https://zoom.us/j/3066529195. If you wish to speak, please use the “raised hand” symbol.
• To join by phone, call (888) 788-0099 and enter Meeting ID: 306 652 9195#. The phone line will be open starting at 6 p.m.
6:00 PM SPECIAL CLOSED SESSION

CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE
AGENDA AND SUPPORTING MATERIALS – Available for viewing 8:00a.m.-5:00p.m. at City Hall, 1644 Oak Street, Solvang, and on the City’s website https://www.cityofsolvang.com/agendacenter. Additional writings distributed to a majority of the City Council after the posting of the agenda will be made available at City Hall and on the City’s website.

AGENDA POSTING NOTIFICATION - Subscribe to receive email or text message notifications when agendas are posted online through “Notify Me” at: https://www.cityofsolvang.com/List.aspx PUBLIC COMMENT - The public is encouraged to address the City Council in-person, virtually, or in-writing on agenda and non-agenda items. If provided in writing, comments must be submitted to the City Clerk at [email protected] by 5:00 p.m. on the Friday before the meeting to be considered. Your comment will be recorded and distributed appropriately. Comments on agenda items will be heard at the time each item is considered, including non-agenda items. In-person speakers will be invited to make public comments first.

Virtual speakers will follow.

CAMPAIGN CONTRIBUTION DISCLOSURE - Pursuant to Government Code Section 84308, any party to a City proceeding must disclose on the record any campaign contributions made to a member of the City Council [or commission] in excess of $250 in the past 12 months. This disclosure requirement includes contributions by the party’s agent and aggregated contributions from persons or entities related to the party. Please make the disclosure as soon as possible, but not later than the beginning of the proceeding.

AMERICANS WITH DISABILITIES ACT - If, as a participant of this meeting, you need special assistance the City will attempt to accommodate you in every reasonable manner. Please contact the City Clerk at either (805) 688-5575 x206 or [email protected]. 72- hours’ notice is requested 1 1. PUBLIC COMMUNICATIONS ON CLOSED SESSION ONLY
This section is intended to provide members of the public with the opportunity to comment on Closed Session Items. This section is limited to 30 minutes. Each speaker will be afforded three minutes, and may speak only once.

2. RECESS TO CLOSED SESSION
a. CONFERENCE WITH REAL PROPERTY NEGOTIATOR – pursuant to Government Code Section 54956.8
PROPERTY:

APN 139-192-024
425 First St, Solvang, CA 93463
AGENCY NEGOTIATOR:

Randy Murphy, City Manager
NEGOTIATING PARTY:

Jameson Elias Holding Ltd
UNDER NEGOTIATION:

Both price and terms
6:30 PM REGULAR MEETING

CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE
PROCLAMATIONS, COMMENDATIONS AND CEREMONIAL ITEMS: None PRESENTATIONS:
a. Water Department presentation....................................................................................................4 PUBLIC COMMUNICATIONS – NON- AGENDA AND CONSENT ITEMS
This section is intended to provide members of the public with the opportunity to address the Council on items not on the Agenda and on Consent. This section is limited to 30 minutes. Each speaker will be afforded three minutes and may speak only once. State law does not allow the Council to discuss or act on issues not on the agenda, except to briefly respond or ask Staff to follow up on such items.

2. CITY MANAGER REPORT AND ADVANCE CALENDAR
Informational Report.................................................................................................................................................19

3. COUNCIL COMMENTS, REQUESTS, GC SECTION 53232.3(d) (aka AB 1234) and GC SECTION 84308 (aka SB 1439) REPORT OUT
Reports of meetings attended, contributions made or received, and Comments and requests from City Council Members.

4. CONSENT ITEMS
Consent is designed for routine; administrative city matters and is approved by roll call vote with one motion.

These items are discussed only at the request of council members. Members of the public were afforded an opportunity to speak on Consent items during the Public Communications portion of this agenda. 2 a. Approve Order of Agenda as Presented
b. Approve City Council Minutes: January 22, 2024 ………………………………………………….….20 c. Approve January 2024 expense report. ……………………………………………............................26 d. Adopt Resolution No. 24-1240 Appointing Chelsea O’Sullivan as City Attorney and approving amendment to the legal services agreement with Richards, Watson & Gershon ..........................41 e. Approve Amendment 5 to the Agreement with Rafael Ruiz for custodial services for modified scope of janitorial services for the additional amount not to exceed $3,448 for a total contract amount not to exceed $1,385,194 for the existing term to December 31, 2023, and authorize the Mayor to execute on behalf of the City; and
Approve a budget adjustment in the amount of $3,448……………………………………………….54 f. Adopt Resolution No. 24-1241 Adopting the Santa Ynez Valley Transit (SYVT) 2024 ADA Paratransit Plan………………………………………………………………………………………….141

5. PUBLIC HEARINGS: None

6. DISCUSSION ITEMS
a. Discussion and direction to staff regarding City priorities on State Route 246, Mission Drive…..166 b. Discussion and possible action to Approve an Option for Pickleball Courts in Hans Christian Andersen Park……………………………………………………………………………………………169
c. Discussion and possible direction to Staff regarding Residences as a primary use in the TRC Zone & Historical property designations………………………………………………………………..178 d. Discussion and possible action to approve the Agreement with Carollo Engineers for the Source Water Improvement Study services in the amount not to exceed $175,550 for the term February 12, 2024 – June 30, 2025, and authorize the Mayor to execute on behalf of the City…………….192 e. Discussion and possible direction to Staff regarding the Emergency Generator Projects for City Hall and Vet’s Hall…………………………………………………………………..……………………210 f. Approve Amendment No. 6 to the Agreement with GSI Water Solutions for participation in and assistance with the administrative hearing regarding the City’s Petition for Change before the State Water Resources Control Board Administrative Hearing Office and Budget Amendment in an amount of $19,000 from Water Fund balance for a total contract amount not to exceed $330,700, and authorize the Mayor to execute on behalf of the City Authorize a Budget Amendment in the Amount of $19,000…………………………………………...212

7. COUNCIL CLOSING COMMENTS

8. ADJOURNMENT

AFFIDAVIT OF POSTING
I, Annamarie Porter, City Clerk for the City of Solvang, California, DO HEREBY CERTIFY under penalty of perjury under the laws of the State of California, that the foregoing revised notice was posted at the City of Solvang City Hall bulletin board at 1644 Oak Street, Solvang, CA and on the City of Solvang website not less than 72 hours prior to the meeting, per Government Code 54954.2.

Dated this 7th day of February 2024
3 Water Div. Facilities
and System.

Mike Mathews Water Div. Supervisor
4 Presentation
City Wells
City Tanks/Reservoirs
Main Line Replacement
Backflow Program
Water Div. Leaks & Repairs
Valve & Hydrant Replacement
Daily Log

PRESENTATION TITLE
5 2
City Wells

PRESENTATION TITLE
Well 21 New Meter Well 22
6 3
Chlorination Facilities
7 City Tanks/Reservoirs

PRESENTATION TITLE
8 5
Zone 2/Hydro Pumps
9 6
Mainline Replacement
PRESENTATION TITLE 7
Fredensborg
Chalk Hill
Fredensborg
10in C900 Pipe
Fredensborg New
Hydrant Run
10 Backflow Program/Types of Backflows
PRESENTATION TITLE 8
RP
Reduce Pressure
DC
Double Check
RP
Reduce Pressure
DC
Double Check
DCDA
Horizontal/Vertical
Double Check Detector
Assembly
11 Backflow Prevention

PRESENTATION TITLE
12 9
Backflow Prevention

PRESENTATION TITLE
13 10
Water Div. leak and Repairs

PRESENTATION TITLE
14 11
Valve and Hydrant Replacement

PRESENTATION TITLE
15 12
Monthly Log Report
16 13
Yearly Daily Log

PRESENTATION TITLE
17 14
Thank you
Mike Mathews
Water Div. Supervisor
[email protected]
18 Meeting Date Agenda Item Agenda Dept
26-Feb Measure A 5-Year Local Program of Projects Public Hearing Public Works Mid Year Budget Adjustments Discussion Administration
Budget to Actual Discussion Administration
Quarterly Finance Report Consent Administration
City Logo Direction Discussion City Manager
Service disconnect for deliquent accounts Discussion Administration Award FB Canyon Multi purpose design project Discussion Public Works 9-Mar City Council Goal Setting Session Discussion City Manager 11-Mar SB1 RMRA project List Public Hearing Public Works 25-Mar Housing General Plan Annual Report Public Hearing Planning Solvang Mesa LLMD Annual Assessment Public Hearing Public Works Waste Water Department Presentation Utilities
8-Apr Solvang Mesa LLMD Annual Assessment Public Hearing Public Works 10-Jun General Municipal Election Resolutions Discussion City Clerk Future Meetings TOT Measure Discussion City Manager
Award HCA Middlewell Improvement Project Discussion City Manager VRBO update Discussion
Rec & File Stormwater Update Discussion Public Works
Outdoor dining ordinance Public Hearing Planning
Approve Auditing Services Agreement Discussion Administration On-street Parking Restrictions Policy Direction Discussion Public Works Administration / HR Policies update Discussion Administration Active Transportation Plan Discussion Public Works
Solvang Sidewalk Repair Project Award Consent Public Works Modify City Code Title 9, Chapter 3, 9-3D-3 Water
Conservation
Public Hearing Utilities
Emergency Power Sources for Vets’ Hall & City Hall
RFQ Interim Financing WWTP Administration Discussion Administration Meeting Date Agenda Item Agenda Action
Agenda Item Agenda Action
January Annual Comprehensive Financial Report Discussion Administration January (odd
years)
Brown Act Training City Attorney
January Fee Schedule Review Discussion Administration
February (even
years)
Budget to Actual Discussion Administration
February Measure A 5-Year Local Program of Projects Public Hearing Public Works February Mid-Year Budget Adjustments Administration
February (even
years)
Council Budget Goal Setting Public Workshop City Manager March Housing General Plan Annual Report Public Hearing Planning March SB1 RMRA project List Public Hearing Public Works March Investment Policy Annual Review Discussion Administration March Solvang Mesa LLMD Annual Assessment Public Hearing Public Works March FTA 5311 Grant Agreement Consent Approve
March TDA Grant Funding Consent Approve
May Preliminary Budget Discussion Administration
May Grant Funding Applications review Discussion Administration Oct/Jan/April/July Quarterly Financial Reports Discussion Administration June Two-Year Financial Plan Development or Supplemental Budget adoption
Discussion Administration
June Capital Improvement Program Discussion Public Works June/July Amend Appropriation Limit Public Hearing Adopt November Stormwater Management Program Annual Report Consent Public Works December AB 1600 Report Discussion Approve
December Appointment of Mayor pro tem Discussion City Clerk December Council selection of representatives to Committees and Agencies
Discussion City Clerk
December (even
years)
Appointment to Boards, Commissions, Committees Discussion City Clerk Council Requested Agenda Items
Annual Reports

CITY COUNCIL ADVANCE CALENDAR
19 Regular Meeting – 6:30 p.m.
6:30 PM REGULAR MEETING

CALL TO ORDER
Mayor Infanti called the meeting to order at 6:31 p.m. in the City Hall Council Chamber, 1644 Oak Street, Solvang, California.

ROLL CALL

Present: Mayor Mark Infanti, Mayor pro tem David Brown, Councilmembers Robert Clarke, Claudia Orona, Elizabeth Orona
Staff: City Manager Randy Murphy, City Attorney Chelsea O’Sullivan, City Clerk Annamarie Porter, Planning Manager Rafael Castillo, Administrative Services Director Wendy Berry

PLEDGE OF ALLEGIANCE
Boy Scout Jake Figueroa led in the Pledge of Allegiance.

PROCLAMATIONS, COMMENDATIONS AND CEREMONIAL ITEMS
Mayor Infanti read and presented Proclamations in recognition of:
a. Human Trafficking Awareness Proclamation
Anne McArty, Executive Director, North County Rape, Crisis and Child Protection Center Nicholas Sanchez, President, Social Media Campaign, Allen Hancock College b. Scouts BSA Week Proclamation
LPC Council President Doug Scout
Carlos Cortez, Council Scout Executive & CEO
c. Black History Month Proclamation
d. California Nature Art Museum Proclamation
Stacy Otte-Demangate, Executive Director
e. King of Denmark Proclamation

PRESENTATIONS
a. Tourism Marketing 2023 update presentation
John Sorgenfrei, TJA, and Jamie, Islett Agency, via Zoom presented an update of Marketing Services and priorities going forward.

1. PUBLIC COMMUNICATIONS – NON-AGENDA AND CONSENT ITEMS Al Cortese
Lansing Duncan

MINUTES

SOLVANG CITY COUNCIL
Monday, January 22, 2024
20 Elizabeth Breen
There were no other public comments.

2. CITY MANAGER REPORT AND ADVANCE CALENDAR
Planning Manager Castillo reported on the creation of a Planning and Building Portal for the new City website which includes information about major projects for improved resident access to information and transparency.

City Manager Murphy presented new City Attorney Chelsea O’Sullivan; spoke about reformatting the agenda to address legislation changes.

City Attorney O’Sullivan explained SB 1439 and encouraged City Council to report meetings attended that are subject to AB 1234.

City Manager Murphy presented examples of things that should be disclosed under AB 1234; announced coordination of a training session for City Council; reported the hiring of a new Marketing Coordinator; noted that staff will be releasing an RFP for a Park Host for Hans Christian Andersen Park; spoke about the City subscribing to a new service that identifies Air BNB type of businesses in the City that are not submitting an appropriate amount of TOT; mentioned that a report will be given, regarding the topic, at the next City Council meeting and addressed an upcoming City Council GoalSetting Session on March 9, 2024, at the Craft House.

3. COUNCIL COMMENTS AND REQUESTS
Mayor pro tem Brown reported attending the REACH Conference in Santa Barbara and will attend an upcoming Awards Ceremony at Vandenberg Space Force Base.

Councilmember Claudia Orona reported attending the REACH Conference in Santa Barbara and will attend the upcoming Point-in-time count in the City and encouraged residents to volunteer.

Councilmember Elizabeth Orona reported attending the Holiday Mixer for the Chamber of Commerce and the monthly update for the SERF Program for offering alternatives to the homeless populations in the County’s waterways.

In response to Mayor Infanti’s question, City Attorney O’Sullivan listed items that would be appropriate to disclose under AB 1234.

Mayor Infanti listed meetings he attended including the Holiday Mixer for the Chamber, SBCAG, ABCD, SBCAG North Regional meeting, Calnet presentation and the Chamber Board swearing in ceremony.

Mayor pro tem Brown thanked the Marketing Team and those who worked on Julefest and listed unintended consequences of the event’s success including the need to work on restrooms, increased maintenance requirements and traffic.

Councilmember Claudia Orona reported the Solvang Visitor Center provided a report including FAQs and encouraged the practice.

City Manager Murphy reported that staff is evaluating and making changes for improvements to next year’s holiday season.
21 4. CONSENT ITEMS
a. Approve Order of Agenda as Presented
b. Approve City Council Minutes: December 11, 2023
c. Receive and file Santa Barbara County Sheriff’s Report d. Approve December 2023 accounts payable
e. Receive and file November & December 2023 Monthly Investment Report f. Adopt by second reading by title only Ordinance No. 23-0371 repealing section 11-12-8 (special events) of Title 11 (zoning regulations) of the Solvang Municipal Code and amending Title 8, Public Ways and Property adopting Chapter 9, Special Events, to establish processing and permitting of special events on public property and make a finding that the ordinance is exempt from California Environmental Quality Act (CEQA) requirements per Section 15061 of the CEQA guidelines g. Receive and file Santa Barbara County Fire report
h. Approve Amendment 1 to the Agreement with Saberdome Corporation dba Lanspeed for Connected Managed IT Services for an additional amount not to exceed $62,000 for a total contract amount not to exceed $185,336, and to extend the term to December 31, 2024, and authorize the Mayor to execute on behalf of the City
Motion by Councilmember Claudia Orona, to approve, seconded by Mayor pro tem Brown and carried 5-0.

5. PUBLIC HEARINGS - None

6. DISCUSSION ITEMS
a. Discussion and possible action to provide staff direction on further negotiation of joint powers agreement for Santa Ynez Valley Basin Eastern Management Area Groundwater Sustainability Agency
City Attorney Fleishman reviewed the Santa Ynez Valley Basin Eastern Management Area Groundwater Sustainability Agency (EMA GSA), negotiations for a Joint Powers Authority agreement; listed issues that still need to be resolved including membership, voting and distribution of costs and noted the need for City Council direction, and explained the Santa Ynez Water Group is a loose amalgamation of agricultural interests of water for private use.

Mayor Infanti claimed that members must be part of a water agency, must represent the people they are voting for and reported the subject organization (Santa Ynez Water Group) has no financial backing, no liability proofing, is not a legally established organization and is not representative of the EMA.

Discussion followed regarding whether other management areas have agricultural representation.

Mayor Infanti invited public comments.

Dennis Beebe
There were no other public comments.

Councilmember Elizabeth Orona spoke about the importance of Solvang’s membership in the agency; noted the JPA is late; expressed concerns about growing costs.

City Attorney Fleishman summarized direction that the Solvang City Council is not in favor of adding a 22 fifth member to the board but to have the four agencies as members of the Board of Directors, that the vote allocation be one member, one vote and that the cost sharing be on that basis (25%). He added that he will return with a report to Council at an upcoming meeting. b. Discussion and possible action to approve the Annual Comprehensive Financial report for fiscal year 22-23 as presented by Auditor Mitesh Desai, CPA, Badawi & Associates Administrative Services Director Berry presented details of the staff report and deferred to Auditor Mitesh Desai for the results of the audit.

Discussion followed regarding Community Development expenses.

Auditor Mitesh Desai, CPA, Badawi & Associates, via Zoom, narrated a PowerPoint.

Brief discussion followed regarding recovery from the previous year’s fraud loss.

There were no public comments on this item.

Mayor pro tem Brown asked about the possibility of adding a listing of what has been accomplished in the City in future reports.

City Manager Murphy reported he intends to share a listing of City successes and accomplishments, as part of the budget process going forward, for increased transparency and to make the budget userfriendly.

Motion by Mayor Infanti, to approve the Annual Comprehensive Financial report for fiscal year 22-23 as presented seconded by Councilmember Elizabeth Orona and carried 5-0. c. Discussion and possible action to appoint members to the Measure U Citizens Oversight Committee
Administrative Services Director Berry presented details of the staff report.

In response to Councilmember Clarke’s inquiry, Administrative Services Director Berry reported that membership does not need to be by district.

Discussion followed regarding each Councilmember appointing one Committee Member and whether this is a Brown Act body.

Frank Smithson
There were no other public comments on this item.

Councilmember Clarke appointed Jamie Baker.

Councilmember Elizabeth Orona appointed Geoff Yarema.

Councilmember Claudia Orona appointed Frank Smithson.

Mayor pro tem Brown appointed Henry Haugse.

Mayor Infanti appointed Adelia Kehoe.

Motion by Mayor pro tem Brown, to approve the five appointees to the Measure U Citizens Oversight Committee, seconded by Councilmember Claudia Orona and carried 5-0. 23 d. Discussion and possible direction to Staff regarding Utility Director salary update Administrative Services Director Berry presented details of the staff report.

Discussion followed regarding the salary range, the need for a classification and compensation study, other options to consider, offering housing allowances, the need for more data to make a good decision, considering salary ranges for other cities and comparable job descriptions, reducing the scope of the job and determining the total impact of raising the salary on an annual basis, the possibility of splitting the position into two positions and the need to review all salaries.

There were no public comments.

Motion by Councilmember Clarke, to authorize the City Manager to increase the salary range for the Utility Director to the top step at $150,000 to $175,000 and direct staff to issue a RFP for a compensation and classification study to ensure equitability with surrounding communities, seconded by Mayor Infanti and carried 4-1, with Councilmember Elizabeth Orona, opposed.

Motion by Councilmember Clarke to hold the meeting beyond 9:30 p.m., seconded by Councilmember Claudia Orona and carried 3-2 with Councilmembers Clarke and Elizabeth Orona, opposed.

Motion by Councilmember Elizabeth Orona to continue Items No. 6e., 6h. to the next regular City Council meeting, seconded by Mayor Infanti and carried 4-1 with Councilmember Claudia Orona, opposed.
e. Discussion and direction to staff regarding City priorities on State Route 246, Mission Drive This item was continued to the next regular meeting of the City Council.

Motion by Mayor Infanti to consider Item No. 6i. at this juncture, seconded by Councilmember Clarke and carried 5-0.
i. Discussion and Possible Action to Direct Staff to Investigate Los Olivos CSD Request to Connect to Solvang’s WWTP for Treatment of Their Wastewater City Manager Murphy presented details of the staff report.

Discussion followed regarding the impact area.

Guy Savage, Los Olivos CSD, explained the proposal; discussed funding and potential impacts; addressed standards and special problem areas.

Discussion followed regarding the need for a technical assessment and the City’s capacity.

Dennis Beebe
There were no other public comments on this item.

Motion by Councilmember Elizabeth Orona to direct staff to investigate Los Olivos CSD request to connect to Solvang’s WWTP for Treatment of their Wastewater, seconded by Mayor pro tem Brown and carried 5-0
24 f. Discussion and Possible Action to Provide Direction to Staff to Refocus WWTP Design Efforts Regarding the Production of Reclaimed Water
City Manager Murphy presented details of the staff report.

Discussion followed regarding regulations related to the use of reclaimed water, returning to the original plans and potential savings.

There were no public comments.

Motion by Mayor pro tem Brown make the use of reclaimed water at the WWTP optional, seconded by Councilmember Clarke and carried 5-0.
g. Discussion and possible action to approve revised Grant Funding policy Administrative Services Director Berry presented details of the staff report and highlighted revisions to the Grant Funding policy.

Discussion followed regarding considering other changes to the policy in the future, the possibility of capping the amount of the grants, evaluating grant applications, There were no public comments.

Motion by Councilmember Elizabeth Orona to approve the revised Grant Funding policy, seconded by Mayor pro tem Brown and carried 5-0.
h. Discussion and possible action to provide direction to Staff regarding Pickleball Courts in Hans Christian Andersen Park
This item was continued to the next regular meeting of the City Council.

7. GC SECTION 53232.3(d) and GC SECTION 84308 REPORT OUT AND COUNCIL CLOSING COMMENTS - None

8. ADJOURNMENT
The meeting was adjourned at 10:21 p.m.

Respectfully submitted:

Annamarie Porter, City Clerk
25 2/6/2024 10:19:38 AM Page 1 of 15
Expense Approval Report
City of Solvang By Segment (Select Below)
Payment Dates 1/1/2024 - 1/31/2024
Vendor Name Payable Number Post Date Description (Item) Account Number Amount The Guardian Team LLC 1120 01/02/2024 Security 100-16002 483.00 The Guardian Team LLC 1121 01/17/2024 Guardians 6:30-11:30PM 100-16002 402.50 Sunrise Security, LLC 1657 01/17/2024 Security Services 100-16002 1,224.00 Pacific Gas & Electric Company 7582 01/18/2024 01/18/2024 Acct#0408007582 5 100-16002 47.88 Pacific Gas & Electric Company 7582 01/18/2024 01/18/2024 Acct#0408007582 5 100-16002 854.52 Pacific Gas & Electric Company 7582 01/18/2024 01/18/2024 Acct#0408007582 5 100-16002 83.98 The Coffee House By Chomp INV0011930 01/22/2024 Refund of Business Certificate… 100-16002 11.00 Chomp, Burgers, Fries, Shakes,…INV0011931 01/22/2024 Refund of Business Certificate… 100-16002 11.00 California Building Standards INV0011884 01/10/2024 CBSC Quarterly Payment 100-20020 51.00 Department of Conservation INV0011883 01/10/2024 Quarterly SMIP Fee 100-20024 155.46 Division of the State Architect INV0011885 01/10/2024 Quarterly DSA Fee 100-20026 57.20 Santa Barbara County Public … INV0011844 12/28/2023 Recreation Refund 100-20036 300.00 CEDER, DEBBIE INV0011845 01/02/2024 Recreation Refund 100-20036 500.00 Santa Barbara County Probati… INV0011873 01/08/2024 Recreation Refund 100-20036 300.00 Jazmin Reynoso INV0011874 01/08/2024 Recreation Refund 100-20036 488.00 Ricardo Torres INV0011875 01/09/2024 Recreation Refund 100-20036 300.00 Ricardo Torres INV0011909 01/18/2024 Recreation Refund 100-20036 147.50 Alejandro Diaz INV0011927 01/24/2024 Recreation Refund 100-20036 550.00 Jazmine Pizano INV0011928 01/24/2024 Recreation Refund 100-20036 300.00 CommUnify INV0011929 01/24/2024 Recreation Refund 100-20036 300.00 Platinum Plus for Business dba…3831 12/11/2023 12/11/2023 Acct#5588 4649 9784 3831 100-20037 4,794.74 Alliant Insurance 2501116 12/06/2023 Special Event Liability 100-23005 1,449.00 12,810.78
Department: 1000 - Council
League of California Cities 1808 01/22/2024 Membership Dues for Channel…100-1000-100-52002 300.00 League of California Cities INV-12175-G0T7F0 01/01/2024 Membership dues for 2024 100-1000-100-52002 4,840.00 Column Software PBC 8BC38120-0077 12/14/2023 Administrative Fees 100-1000-100-57015 74.80 Column Software PBC 8BC38120-0078 12/14/2023 Sum Ordinance Flags 100-1000-100-57015 77.90 Maria Shafer 2023-033 SOLV 08/31/2023 Maria Shafer FY 2023-24 100-1000-100-57016 212.50 Maria Shafer 2023-035 SOLV 09/14/2023 Maria Shafer FY 2023-24 100-1000-100-57016 233.75 Maria Shafer 2023-045 SOLV 12/13/2023 Maria Shafer FY 2023-24 100-1000-100-57016 318.75 Maria Shafer 2023-046 SOLV 12/24/2023 Maria Shafer FY 2023-24 100-1000-100-57016 85.00 Maria Shafer 2024-001 SOLV 01/20/2024 Maria Shafer FY 2023-24 100-1000-100-57016 127.50 Valley Fresh Market, LLC 05-715771 12/01/2023 Bagged Ice - City Luncheon 100-1000-100-58001 14.12 Islay Events 1252 12/31/2023 Islay Events FY 2023-24 100-1000-100-63002 1,190.00 Solvang Theaterfest INV0011877 01/08/2024 Grant Fund 100-1000-110-59006 50,000.00 Atterdag At Home, Inc. INV0011876 01/08/2024 Grant Fund 100-1000-110-59033 20,000.00 SYV Therapeutic Riding Progr… INV0011878 01/08/2024 Grant Fund 100-1000-110-59038 10,000.00 Santa Barbara Co Sheriff Dept 1992 10/11/2023 Law Enforcement Services - Ja… 100-1000-130-56006 248,340.00 Department 1000 - Council Total: 335,814.32
Department: 1100 - Administration
Advantage Group, The 165115 11/30/2023 Payroll - November 100-1100-105-51005 481.06 Advantage Group, The 166195 12/31/2023 December Payroll/Processing … 100-1100-105-51005 161.70 Advantage Group, The INV0011932 01/30/2024 Retirees Reimbursements 100-1100-105-51005 6,086.39 Nielsen Building Material 135522 12/19/2023 GR Structural SCW HW 100-1100-120-43021 -0.42 Nielsen Building Material 139228 01/19/2024 Gloves 100-1100-120-43021 -1.28 Judith S. Smith 12364 12/31/2023 Background checks 100-1100-120-51011 367.00 Tyler Technologies, Inc 025-447563 11/30/2023 Masterclass 100-1100-120-51012 450.00 Jason Banta INV0011920 01/29/2024 Daily Expenses for CSMFO Con…100-1100-120-51012 216.00 Staples Advantage 3544481391 08/05/2023 Office Supplies - Admin 100-1100-120-52003 16.52 Staples Advantage 3555845327 12/30/2023 Office Supplies 100-1100-120-52003 223.14 Staples Advantage 3555845331 12/30/2023 Binder 100-1100-120-52003 12.05 Staples Advantage 3557460818 01/20/2024 1099 NEC 100-1100-120-52003 43.49 Hankering Corporation, The 88583 12/20/2023 Envelopes 100-1100-120-52003 205.54 Agenda Item 4.c
26 Expense Approval Report Payment Dates: 1/1/2024 - 1/31/2024 2/6/2024 10:19:38 AM Page 2 of 15
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Quadient Finance USA, Inc. 1265 12/17/2023 12/17/2023 Postage 100-1100-120-52008 200.00 Solvang Auto Repair 31570 12/15/2023 Smog - 2022 Ford 100-1100-120-53008 64.75 Staples Advantage 3557027068 01/13/2024 Hannah Office Chair 100-1100-120-53010 220.36 Exclusive Alarm Services 012702 12/01/2023 Monitoring Security System - C…100-1100-120-54002 186.00 Exclusive Alarm Services 012703 12/01/2023 Monitoring Security System 100-1100-120-54002 162.00 Exclusive Alarm Services 012704 12/01/2023 Monitoring Security System - … 100-1100-120-54002 150.00 Exclusive Alarm Services 012705 12/01/2023 Monitoring Security Service -… 100-1100-120-54002 150.00 Exclusive Alarm Services 012706 12/01/2023 Monitoring Security System -… 100-1100-120-54002 150.00 Badawi & Associates 1538 12/27/2023 2023 Audit - Final Billing 100-1100-120-56013 3,012.00 UBEO West, LLC 4378724 01/15/2024 Lease Payments 100-1100-120-57011 508.17 Richards, Watson & Gershon A…245638 12/14/2023 Professional Serivces - Admini… 100-1100-120-57012 17,214.74 Richards, Watson & Gershon A…245641 12/14/2023 Professional Services - Person… 100-1100-120-57012 121.50 Richards, Watson & Gershon A…245643 12/14/2023 Professional Services - South … 100-1100-120-57012 1,116.50 Deckard Technologies, Inc. 1487 01/11/2024 Vacation Rental Software 100-1100-120-57016 3,500.00 Vital Records Control 3806426SBP1 09/30/2023 Shredding 100-1100-120-57016 95.00 Vital Records Control 3915211SBP1 11/30/2023 Shredding 100-1100-120-57016 95.00 Satcom Global FZE AS01240634 01/01/2024 Iridium Sim Card 100-1100-120-60006 42.75 Comcast 0775 01/15/2024 01/15/2024 Acct#939750775 100-1100-121-57064 384.54 ECS Imaging, Inc. 18304 11/26/2023 Annual Renewal 100-1100-121-57064 3,805.80 ZWorld GIS 2023-0412 01/01/2024 Annual GIS Services and Subsc…100-1100-121-57064 1,634.79 Frontier Communications 5575 01/13/2024 01/13/2024 Acct# 805 688 5575 062171 5 100-1100-121-57064 75.46 Lanspeed 56995 01/01/2024 Monthly Billing - January 100-1100-121-57064 3,735.17 Lanspeed 56996 01/01/2024 Monthly Barracuda - January 100-1100-121-57064 155.80 Comcast 5898 12/28/2023 12/28/2023 Acct# 8155 70 005 0125898 100-1100-121-57064 84.87 Comcast 9241 01/20/2024 01/20/2024 Acct# 8155 70 005 0009241 100-1100-121-57064 13.31 Verizon Wireless Services, LLC 9952151691 12/19/2023 Acct# 617131340-00001 100-1100-121-57064 700.23 Verizon Wireless Services, LLC 9954624079 01/19/2024 Acct# 617131340-00001 100-1100-121-57064 707.76 RingCentral, Inc. CD_000733699 01/15/2024 DigitalLine Unlimited Standard 100-1100-121-57064 1,089.48 Department 1100 - Administration Total: 47,637.17
Department: 1200 - Planning & Building
Jennifer Calbillo INV0011918 01/21/2024 Model One Academy - Code E… 100-1200-200-51012 379.50 ReadyRefresh by Nestle 03L6708080529 12/12/2023 Water - Maintenance 100-1200-200-52003 29.73 Staples Advantage 3544481390 08/05/2023 Office Supplies - Planning 100-1200-200-52003 -107.74 Staples Advantage 3555395052 12/23/2023 Taylor Swift Calendar 100-1200-200-52003 12.17 Hankering Corporation, The 88583 12/20/2023 Envelopes 100-1200-200-52003 205.54 Quadient Finance USA, Inc. 1265 12/17/2023 12/17/2023 Postage 100-1200-200-52008 25.00 Staples Advantage 3555395053 12/23/2023 Portable Hard Drive 100-1200-200-53010 100.26 Mintier Harnish, LP SolvangGPU-31 01/02/2024 General Pln Update Contract 100-1200-200-57007 39,171.00 Mintier Harnish, LP SolvangGPU-32 01/16/2024 General Pln Update Contract 100-1200-200-57007 54,156.00 UBEO West, LLC 4378724 01/15/2024 Lease Payments 100-1200-200-57011 164.26 Richards, Watson & Gershon A…245639 12/14/2023 Professional Services - Comm… 100-1200-200-57012 1,798.20 Richards, Watson & Gershon A…245642 12/14/2023 Professional Services - Code E… 100-1200-200-57012 24.30 Urban Planning Concepts, Inc. 11498 01/07/2024 Urban Planning FY 2023-24 100-1200-200-57016 5,900.00 PleinAire Design Group 2023.589 12/16/2023 MWELO Plan Review 100-1200-200-57016 175.00 Eddie Hsueh 49 01/04/2024 Eddie Hseuh Code Enforceme… 100-1200-201-57063 1,576.25 California Building Standards INV0011884 01/10/2024 CBSC Quarterly Payment 100-1200-210-31036 -5.10 ReadyRefresh by Nestle 03L6708080529 12/12/2023 Water - Maintenance 100-1200-210-52003 29.74 Hankering Corporation, The 88583 12/20/2023 Envelopes 100-1200-210-52003 205.54 Hankering Corporation, The 88620 12/21/2023 Business Card/Building & Safe… 100-1200-210-52003 102.01 Quadient Finance USA, Inc. 1265 12/17/2023 12/17/2023 Postage 100-1200-210-52008 25.00 UBEO West, LLC 4378724 01/15/2024 Lease Payments 100-1200-210-57011 69.30 Willdan Engineering 002-30463 12/21/2023 Willdan Engineering 100-1200-210-57016 5,455.86 Willdan Engineering 00230464 12/21/2023 Willdan Engineering 100-1200-210-57016 6,545.00 Willdan Engineering 00230465 12/21/2023 Willdan Engineering 100-1200-210-57016 4,761.25 Department 1200 - Planning & Building Total: 120,798.07 Department: 1300 - Parks and Recreation
Candice Libera INV0011919 01/19/2024 Reimbursement for physical f… 100-1300-350-51009 60.00 ReadyRefresh by Nestle 03L6708080529 12/12/2023 Water - Maintenance 100-1300-350-52003 29.73 Quadient Finance USA, Inc. 1265 12/17/2023 12/17/2023 Postage 100-1300-350-52008 50.00 Shana DeLeon INV0011846 01/02/2024 Shana Deleon FY 23-24 100-1300-350-57001 346.50 27 Expense Approval Report Payment Dates: 1/1/2024 - 1/31/2024 2/6/2024 10:19:38 AM Page 3 of 15
Vendor Name Payable Number Post Date Description (Item) Account Number Amount UBEO West, LLC 4378724 01/15/2024 Lease Payments 100-1300-350-57011 166.82 Frederick Paul Lageman INV0011870 12/31/2023 Fred Lageman Professional Se… 100-1300-350-57016 1,275.00 Valley Fresh Market, LLC 04-988114 12/27/2023 Vanilla Frosting - Youth Winter…100-1300-365-52005 43.57 Brandon James Roberts 2023 December 12/28/2023 Guitar Lessons 100-1300-365-52005 168.00 Chiloni Huffman 103A 12/31/2023 Classes 100-1300-370-52005 294.00 Chiloni Huffman 104A 12/31/2023 Workshop 12/31/2023 100-1300-370-52005 409.50 Brandon James Roberts 2023 December 12/28/2023 Guitar Lessons 100-1300-370-52005 112.00 Department 1300 - Parks and Recreation Total: 2,955.12
Department: 1400 - Tourism
Visit the Santa Ynez Valley INV0011879 01/09/2024 SYVTBID - November (Collecte…100-1400-400-43020 -928.20 Cheryl Shallanberger 01-2024 01/15/2024 Julefest 2023 100-1400-400-59010 6,000.00 Solvang Hygge Huset LLC 1019 01/08/2024 Visitors Center 100-1400-400-59010 11,110.76 Tom Jones & Associates, Inc. 1123s 11/30/2023 Tom Jones & Associates, Inc. 100-1400-400-59010 21,420.25 Tom Jones & Associates, Inc. 1223s 12/31/2023 Tom Jones & Associates, Inc. 100-1400-400-59010 6,940.00 Islett Agency Inc. 1871 01/01/2024 Islett Agency through Decemb…100-1400-400-59010 4,000.00 SP Maintenance Services, Inc 91401 12/05/2023 SP Maintenance Services, Inc 100-1400-400-59010 1,678.00 Elisa Monroy INV0011869 01/05/2024 Reimbursement for Julefest St…100-1400-400-59010 117.32 Frederick Paul Lageman INV0011922 01/01/2024 Fred Lageman Julefest 100-1400-400-59010 7,000.00 Full Moon Audio Co. JF2324-3F 01/18/2024 Julefest 2023 Light Display 100-1400-400-59010 650.00 Full Moon Audio Co. JF2324-3F 01/18/2024 Full Moon Audio FY 23-24 100-1400-400-59010 17,200.00 Stiletto Events SOL-1123-1 12/27/2023 Stiletto Events 100-1400-400-59010 5,603.69 Visit the Santa Ynez Valley INV0011879 01/09/2024 SYVTBID - November (Collecte…700-1400-400-59016 45,481.80 Visit the Santa Ynez Valley INV0011879 01/09/2024 SYVTBID - November (Collecte…700-1400-400-61003 928.20 Department 1400 - Tourism Total: 127,201.82
Department: 1600 - Public Works/Engineering
Quadient Finance USA, Inc. 1265 12/17/2023 12/17/2023 Postage 100-1600-300-52008 25.00 Jim's Service Center INV0011905 01/01/2024 Fuel - December 100-1600-300-52015 209.12 Jim's Service Center INV0011905 01/01/2024 Fuel - December 100-1600-300-52015 300.99 Jim's Service Center INV0011905 01/01/2024 Fuel - December 100-1600-300-52015 109.26 Jim's Service Center INV0011905 01/01/2024 Fuel - December 100-1600-300-52015 175.65 Solvang Auto Repair 31493 12/08/2023 Oil Change - 2018 Ford 100-1600-300-53008 64.33 Solvang Auto Repair 31511 12/11/2023 Somg - 2017 Ford 100-1600-300-53008 22.01 Solvang Auto Repair 31524 12/12/2023 Smog - 2007 Chevy 100-1600-300-53008 22.01 Solvang Auto Repair 31527 12/12/2023 Smog - 2008 Ford 100-1600-300-53008 22.01 Solvang Auto Repair 31530 12/12/2023 Smog - 2006 Ford 100-1600-300-53008 22.01 Solvang Auto Repair 31544 12/13/2023 Smog - 2007 Chevy 100-1600-300-53008 22.01 Advanced Automotive Solutio… 37659 12/04/2023 Smog Test 100-1600-300-53008 66.75 UBEO West, LLC 4378724 01/15/2024 Lease Payments 100-1600-300-57011 218.15 Valley Fresh Market, LLC 02-604333 12/29/2023 Water Packs 100-1600-310-52003 15.29 Valley Fresh Market, LLC 03-965415 12/06/2023 Water 24 Pack 100-1600-310-52003 17.72 Procare Janitorial Supply, Inc 168248 12/29/2023 Janitorial Supply - HCA 100-1600-310-52003 190.56 Aramark Uniform Service 5020461502 01/03/2024 Mats & Towels 100-1600-310-52003 55.67 JV Outdoor Power Equipment 20488 12/21/2023 Shop Repair Labor 100-1600-310-53003 135.00 JV Outdoor Power Equipment 20589 12/21/2023 Shop Repair Labor - 76533 100-1600-310-53003 153.16 Valley Shield Termite and Pest…21192 01/11/2024 Twice a Month AG Service - H… 100-1600-310-53003 100.00 Ferguson Enterprises, Inc 4792876 12/28/2023 1 QT Clobber 100-1600-310-53003 118.99 Ferguson Enterprises, Inc 4792969 12/28/2023 MVP Metering Push 100-1600-310-53003 225.26 Santa Ynez Valley Hardware INV0011847 12/31/2023 Supplies 100-1600-310-53003 432.80 Reece Plumbing S117156736.001 01/08/2024 Bemis Elong OFLC Seat 100-1600-310-53003 39.62 Pacific Gas & Electric Company 7582 01/18/2024 01/18/2024 Acct#0408007582 5 100-1600-310-55001 10.47 Pacific Gas & Electric Company 7582 01/18/2024 01/18/2024 Acct#0408007582 5 100-1600-310-55001 51.49 Pacific Gas & Electric Company 7582 01/18/2024 01/18/2024 Acct#0408007582 5 100-1600-310-55001 15.16 West Coast Arborists, Inc 206168 10/15/2023 WCA Tree Maintenance 100-1600-310-57023 11,870.40 Valley Shield Termite and Pest…20790 12/07/2023 Twice a Month AG Service - H… 100-1600-310-57057 100.00 Valley Shield Termite and Pest…20791 12/18/2023 Twice a Month AG Service 100-1600-310-57057 100.00 Valley Shield Termite and Pest…20912 12/18/2023 Monthly Pest Control 100-1600-310-57057 59.00 Valley Shield Termite and Pest…20970 12/18/2023 Quarterly Pest Control 100-1600-310-57057 80.00 Valley Fresh Market, LLC 02-604333 12/29/2023 Water Packs 100-1600-320-52003 14.83 Valley Fresh Market, LLC 03-965415 12/06/2023 Water 24 Pack 100-1600-320-52003 17.21 Procare Janitorial Supply, Inc 167739 12/08/2023 Janitorial Supply - RR#2 100-1600-320-52003 282.84 28 Expense Approval Report Payment Dates: 1/1/2024 - 1/31/2024 2/6/2024 10:19:38 AM Page 4 of 15
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Procare Janitorial Supply, Inc 167923 12/15/2023 Janitorial Supply - RR#2 100-1600-320-52003 282.84 Procare Janitorial Supply, Inc 168121 12/22/2023 Janitorial Supply - RR#2 100-1600-320-52003 377.13 Procare Janitorial Supply, Inc 168242 12/29/2023 Janitorial Supply - RR#2 100-1600-320-52003 496.09 Procare Janitorial Supply, Inc 168243 12/29/2023 Janitorial Supply - RR#2 100-1600-320-52003 213.25 Procare Janitorial Supply, Inc 168345 01/03/2024 Janitorial Supply - RR#2 100-1600-320-52003 469.45 Procare Janitorial Supply, Inc 168346 01/03/2024 Janitorial Supply - RR#2 100-1600-320-52003 228.67 Procare Janitorial Supply, Inc 168347 01/03/2024 Janitorial Supply - RR#2 100-1600-320-52003 373.20 Procare Janitorial Supply, Inc 168758 01/17/2024 Janitorial Supply - RR#2 100-1600-320-52003 285.47 Ferguson Enterprises, Inc 4792876 12/28/2023 1 QT Clobber 100-1600-320-53003 118.99 Ferguson Enterprises, Inc 4792969 12/28/2023 MVP Metering Push 100-1600-320-53003 225.26 Santa Ynez Valley Hardware INV0011847 12/31/2023 Supplies 100-1600-320-53003 124.12 Reece Plumbing S117156736.001 01/08/2024 Bemis Elong OFLC Seat 100-1600-320-53003 39.62 Reece Plumbing S117156736.002 01/10/2024 ELONG OFLC PLST SEAT 100-1600-320-53003 48.24 Pacific Gas & Electric Company 7582 01/18/2024 01/18/2024 Acct#0408007582 5 100-1600-320-55001 24.88 Pacific Gas & Electric Company 7582 01/18/2024 01/18/2024 Acct#0408007582 5 100-1600-320-55001 372.88 Procare Janitorial Supply, Inc 168122 12/22/2023 Janitorial Supply - SF 100-1600-330-52003 239.46 Procare Janitorial Supply, Inc 168249 12/29/2023 Janitorial Supply - SF 100-1600-330-52003 190.56 Procare Janitorial Supply, Inc 168353 01/05/2024 Janitorial Supply - SF 100-1600-330-52003 280.71 Procare Janitorial Supply, Inc 168354 01/05/2024 Janitorial Supply - SF 100-1600-330-52003 280.71 Procare Janitorial Supply, Inc 168761 01/17/2024 Janitorial Supply - SF 100-1600-330-52003 285.47 Aramark Uniform Service 5020461502 01/03/2024 Mats & Towels 100-1600-330-52003 55.69 Nielsen Building Material 135325 12/18/2023 Misc Hardware 100-1600-330-53003 1.63 Nielsen Building Material 135522 12/19/2023 GR Structural SCW HW 100-1600-330-53003 22.79 Valley Shield Termite and Pest…21195 01/17/2024 Weekly Pest Control - SF 100-1600-330-53003 100.00 Ferguson Enterprises, Inc 4792876 12/28/2023 1 QT Clobber 100-1600-330-53003 118.99 Ferguson Enterprises, Inc 4792969 12/28/2023 MVP Metering Push 100-1600-330-53003 225.26 Home Depot Credit Services 5254715 12/13/2023 1x3 RL Birch 100-1600-330-53003 86.82 Santa Ynez Valley Hardware INV0011847 12/31/2023 Supplies 100-1600-330-53003 77.17 Reece Plumbing S117216068.001 01/16/2024 Romex CN 100-1600-330-53003 3.21 Pacific Gas & Electric Company 7582 01/18/2024 01/18/2024 Acct#0408007582 5 100-1600-330-55001 91.52 S.Y.R.W.C.D. ID #1 0001 12/26/2023 12/26/2023 Acct#000017040001 100-1600-330-55002 351.86 West Coast Arborists, Inc 206168 10/15/2023 WCA Tree Maintenance 100-1600-330-57023 2,611.49 Valley Shield Termite and Pest…20792 12/07/2023 Weekly Pest Control - SF 100-1600-330-57057 100.00 Valley Shield Termite and Pest…20793 12/14/2023 Weekly Pest Control - SF 100-1600-330-57057 100.00 Valley Shield Termite and Pest…20795 12/20/2023 Weekly Pest Control 100-1600-330-57057 100.00 Valley Shield Termite and Pest…20796 12/27/2023 Weekly Pest Control - SF 100-1600-330-57057 100.00 Valley Shield Termite and Pest…21193 01/04/2024 Weekly Pest Control - SF 100-1600-330-57057 100.00 Valley Shield Termite and Pest…21194 01/10/2024 Weekly Pest Control - SF 100-1600-330-57057 100.00 Pacific Gas & Electric Company 7582 01/18/2024 01/18/2024 Acct#0408007582 5 100-1600-340-55001 14.53 Inner Nature 15784 12/31/2023 Village Planeter Maintenance 100-1600-340-57029 3,500.00 Rafael Ruiz Janitor Service 2309 12/18/2023 Council approved increase 100-1600-400-57005 700.00 Rafael Ruiz Janitor Service 2310 12/18/2023 Council approved increase 100-1600-400-57005 1,384.00 Rafael Ruiz Janitor Service 2311 12/18/2023 Council approved increase 100-1600-400-57005 1,820.00 Rafael Ruiz Janitor Service 2312 12/18/2023 Council approved increase 100-1600-400-57005 1,200.00 Rafael Ruiz Janitor Service 2313 12/18/2023 Council approved increase 100-1600-400-57005 3,368.00 Rafael Ruiz Janitor Service 2314 12/25/2023 Council approved increase 100-1600-400-57005 1,200.00 Rafael Ruiz Janitor Service 2315 12/25/2023 Council approved increase 100-1600-400-57005 1,820.00 Rafael Ruiz Janitor Service 2316 12/25/2023 Council approved increase 100-1600-400-57005 1,384.00 Rafael Ruiz Janitor Service 2317 12/25/2023 Council approved increase 100-1600-400-57005 700.00 Rafael Ruiz Janitor Service 2318 12/25/2023 Council approved increase 100-1600-400-57005 1,280.00 Rafael Ruiz Janitor Service 2319 12/31/2023 Council approved increase 100-1600-400-57005 1,440.00 Rafael Ruiz Janitor Service 2320 12/31/2023 Council approved increase 100-1600-400-57005 700.00 Rafael Ruiz Janitor Service 2321 12/31/2023 Council approved increase 100-1600-400-57005 1,384.00 Rafael Ruiz Janitor Service 2322 12/31/2023 Council approved increase 100-1600-400-57005 2,520.00 Extreme Clean Janitorial 2856 01/04/2024 Extreme Clean FY 23-24 100-1600-400-57005 125.00 Extreme Clean Janitorial 2857 01/04/2024 Extreme Clean FY 23-24 100-1600-400-57005 125.00 Extreme Clean Janitorial 2858 01/08/2024 Extreme Clean FY 23-24 100-1600-400-57005 3,120.00 Extreme Clean Janitorial 2859 01/08/2024 Extreme Clean FY 23-24 100-1600-400-57005 4,264.00 Extreme Clean Janitorial 2860 01/08/2024 Extreme Clean FY 23-24 100-1600-400-57005 520.00 Extreme Clean Janitorial 2861 01/08/2024 Extreme Clean FY 23-24 100-1600-400-57005 364.00 29 Expense Approval Report Payment Dates: 1/1/2024 - 1/31/2024 2/6/2024 10:19:38 AM Page 5 of 15
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Extreme Clean Janitorial 2862 01/08/2024 Extreme Clean FY 23-24 100-1600-400-57005 546.00 Extreme Clean Janitorial 2863 01/16/2024 Extreme Clean FY 23-24 100-1600-400-57005 3,484.00 Extreme Clean Janitorial 2864 01/16/2024 Extreme Clean FY 23-24 100-1600-400-57005 1,872.00 Extreme Clean Janitorial 2865 01/16/2024 Extreme Clean FY 23-24 100-1600-400-57005 520.00 Extreme Clean Janitorial 2866 01/16/2024 Extreme Clean FY 23-24 100-1600-400-57005 546.00 Extreme Clean Janitorial 2867 01/16/2024 Extreme Clean FY 23-24 100-1600-400-57005 364.00 Extreme Clean Janitorial 2870 01/21/2024 Extreme Clean FY 23-24 100-1600-400-57005 364.00 Extreme Clean Janitorial 2871 01/21/2024 Extreme Clean FY 23-24 100-1600-400-57005 546.00 Extreme Clean Janitorial 2872 01/21/2024 Extreme Clean FY 23-24 100-1600-400-57005 520.00 Extreme Clean Janitorial 2873 01/21/2024 Extreme Clean FY 23-24 100-1600-400-57005 1,560.00 Extreme Clean Janitorial 2874 01/21/2024 Extreme Clean FY 23-24 100-1600-400-57005 3,016.00 Extreme Clean Janitorial 2875 01/21/2024 Extreme Clean FY 23-24 100-1600-400-57005 200.00 ReadyRefresh by Nestle 03L6708080529 12/12/2023 Water - Maintenance 100-1600-600-52003 29.73 Staples Advantage 3544481392 08/05/2023 Office Supplies - PW 100-1600-600-52003 -170.73 Staples Advantage 3544481393 08/05/2023 Office Supplies - Public Works 100-1600-600-52003 69.09 Staples Advantage 3554992028 12/16/2023 Office Supplies 100-1600-600-52003 99.22 Hankering Corporation, The 88583 12/20/2023 Envelopes 100-1600-600-52003 205.56 Quadient Finance USA, Inc. 1265 12/17/2023 12/17/2023 Postage 100-1600-600-52008 25.00 Jim's Service Center INV0011905 01/01/2024 Fuel - December 100-1600-600-52015 55.48 O'Reilly Automotive Stores, In… 4372-396037 11/27/2023 Vac Connect 100-1600-600-53008 2.81 O'Reilly Automotive Stores, In… 4372-400479 12/19/2023 Wiper Blade 100-1600-600-53008 58.19 UBEO West, LLC 4378724 01/15/2024 Lease Payments 100-1600-600-57011 64.16 Tetra Tech, Inc 52184728 01/12/2024 General Engineering Services 100-1600-600-57016 6,720.00 MNS Engineers, Inc. 84201 12/27/2023 Senior Center Plan Check 100-1600-600-57016 2,827.35 Carrs Boots & Western Wear 12803 01/05/2024 Steel Toe Boots 100-1600-605-51014 35.00 Quadient Finance USA, Inc. 1265 12/17/2023 12/17/2023 Postage 100-1600-605-52008 25.00 Jim's Service Center INV0011905 01/01/2024 Fuel - December 100-1600-605-52015 75.52 Home Depot Credit Services 7084278 12/11/2023 Demolition Gloves 100-1600-605-53003 617.82 Solvang Auto Repair 31493 12/08/2023 Oil Change - 2018 Ford 100-1600-605-53008 62.43 Solvang Auto Repair 31511 12/11/2023 Somg - 2017 Ford 100-1600-605-53008 21.37 Solvang Auto Repair 31524 12/12/2023 Smog - 2007 Chevy 100-1600-605-53008 21.37 Solvang Auto Repair 31527 12/12/2023 Smog - 2008 Ford 100-1600-605-53008 21.37 Solvang Auto Repair 31530 12/12/2023 Smog - 2006 Ford 100-1600-605-53008 21.37 Solvang Auto Repair 31544 12/13/2023 Smog - 2007 Chevy 100-1600-605-53008 21.37 UBEO West, LLC 4378724 01/15/2024 Lease Payments 100-1600-605-57011 120.63 Pacific Coast Testing, Inc. 8134 07/01/2023 Senior Technician - Prevailing… 100-1600-605-57016 270.00 Lompoc Excel Personnel Svs Inc 4299824 12/07/2023 R.Lopez/H. Mayoral week end… 100-1600-605-57052 3,058.80 Lompoc Excel Personnel Svs Inc 4303849 12/14/2023 R.Lopez/H. Mayoral week end… 100-1600-605-57052 2,752.80 Lompoc Excel Personnel Svs Inc 4308014 12/21/2023 R.Lopez/H. Mayoral week end… 100-1600-605-57052 2,752.80 Lompoc Excel Personnel Svs Inc 4308015 12/21/2023 R.Lopez week ending 12/24 100-1600-605-57052 1,376.40 Lompoc Excel Personnel Svs Inc 4311774 12/28/2023 H. Mayoral week ending 12/22 100-1600-605-57052 1,376.40 Lompoc Excel Personnel Svs Inc 4315559 01/04/2024 R.Lopez maintenance 1/1 100-1600-605-57052 275.28 Lompoc Excel Personnel Svs Inc 4315560 01/04/2024 R.Lopez/H. Mayoral week end… 100-1600-605-57052 2,890.40 Lompoc Excel Personnel Svs Inc 4318995 01/11/2024 H.Mayoral week ending 1/7 100-1600-605-57052 1,784.00 Lompoc Excel Personnel Svs Inc 4322886 01/18/2024 H.Mayoral week ending 1/14 100-1600-605-57052 1,376.40 Procare Janitorial Supply, Inc 167742 12/08/2023 Janitorial Supply - Vets 100-1600-610-52003 371.67 Procare Janitorial Supply, Inc 167925 12/15/2023 Janitorial Supply - Vets 100-1600-610-52003 376.14 Procare Janitorial Supply, Inc 167926 12/15/2023 Janitorial Supply - Vets 100-1600-610-52003 466.50 Procare Janitorial Supply, Inc 167927 12/15/2023 Janitorial Supply - Vets 100-1600-610-52003 180.11 Procare Janitorial Supply, Inc 168245 12/29/2023 Janitorial Supply - Vets 100-1600-610-52003 282.84 Procare Janitorial Supply, Inc 168351 01/05/2024 Janitorial Supply - Vets 100-1600-610-52003 279.90 Procare Janitorial Supply, Inc 168352 01/05/2024 Janitorial Supply - Vets 100-1600-610-52003 279.90 Procare Janitorial Supply, Inc 168760 01/17/2024 Janitorial Supply - Vets 100-1600-610-52003 285.47 Clean Machine Laundromat 2770-17 12/19/2023 Laundry Service 100-1600-610-52003 10.20 Aramark Uniform Service 5020461502 01/03/2024 Mats & Towels 100-1600-610-52003 55.67 Valley Shield Termite and Pest…21197 01/11/2024 Twice a Month AG Service - Ve…100-1600-610-53003 100.00 Extreme Clean Janitorial 2844 12/12/2023 Floor Cleaning 100-1600-610-53003 125.00 Extreme Clean Janitorial 2845 12/12/2023 Floor Cleaning 100-1600-610-53003 200.00 VTR Inc. dba Valley Tool Renta…33388.1.2 01/12/2024 Floor Care 100-1600-610-53003 59.14 Ferguson Enterprises, Inc 4792876 12/28/2023 1 QT Clobber 100-1600-610-53003 119.00 30 Expense Approval Report Payment Dates: 1/1/2024 - 1/31/2024 2/6/2024 10:19:38 AM Page 6 of 15
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Ferguson Enterprises, Inc 4792969 12/28/2023 MVP Metering Push 100-1600-610-53003 225.24 Flynn's Heating & Air 5441 01/19/2024 Replaced failed blower with n… 100-1600-610-53003 537.00 Santa Ynez Valley Hardware INV0011847 12/31/2023 Supplies 100-1600-610-53003 48.02 Southern California Gas Comp… 2500 01/22/2024 01/22/2024 Acct# 194 215 2500 7 100-1600-610-55001 567.04 Pacific Gas & Electric Company 7582 01/18/2024 01/18/2024 Acct#0408007582 5 100-1600-610-55001 1,027.55 Comcast 8155 01/05/2024 01/05/2024 Acct#8155 70 005 0228155 100-1600-610-55001 212.56 Valley Shield Termite and Pest…20797 12/07/2023 Twice a Month AG Service 100-1600-610-57057 100.00 Valley Shield Termite and Pest…20798 12/18/2023 Twice a Month AG Service - Ve…100-1600-610-57057 100.00 Valley Shield Termite and Pest…20929 12/18/2023 Monthly Pest Control - Vets 100-1600-610-57057 100.00 Clean Machine Laundromat 2770-17 12/19/2023 Laundry Service 100-1600-620-52003 9.90 Aramark Uniform Service 5020461502 01/03/2024 Mats & Towels 100-1600-620-52003 55.67 Nielsen Building Material 135824 12/22/2023 Tube Extension 100-1600-620-53003 38.11 Valley Shield Termite and Pest…20894 12/27/2023 Rodent Control Monthly - City… 100-1600-620-53003 75.00 Staples Advantage 3556546088 01/06/2024 Sink Strainer 100-1600-620-53003 6.19 Harrison Hardware 542366 12/18/2023 Fasteners 100-1600-620-53003 12.71 Jean-Paul Demeure 819. 01/17/2024 Wooden gate 100-1600-620-53003 1,178.00 Santa Ynez Valley Hardware INV0011847 12/31/2023 Supplies 100-1600-620-53003 164.43 Quinn Company WON10020595 08/23/2023 Emergency generator failure 100-1600-620-53003 5,861.50 Pacific Gas & Electric Company 7582 01/18/2024 01/18/2024 Acct#0408007582 5 100-1600-620-55001 699.16 Southern California Gas Comp… 9500 01/18/2024 01/18/2024 Acct# 098 214 9500 0 100-1600-620-55001 614.68 Valley Fresh Market, LLC 02-604333 12/29/2023 Water Packs 100-1600-630-52003 14.83 Valley Fresh Market, LLC 03-965415 12/06/2023 Water 24 Pack 100-1600-630-52003 17.21 Procare Janitorial Supply, Inc 168246 12/29/2023 Janitorial Supply - Annex 100-1600-630-52003 426.50 Procare Janitorial Supply, Inc 168559 01/10/2024 Janitorial Supplies - Annex 100-1600-630-52003 102.75 Procare Janitorial Supply, Inc 168560 01/10/2024 Janitorial Supplies - Annex 100-1600-630-52003 72.13 Clean Machine Laundromat 2770-17 12/19/2023 Laundry Service 100-1600-630-52003 9.90 Aramark Uniform Service 5020461502 01/03/2024 Mats & Towels 100-1600-630-52003 55.67 Valley Shield Termite and Pest…20788 12/27/2023 Monthly Pest Control - Annex 100-1600-630-53003 75.00 Scott Reardon's Locksmith Ser…30560 01/11/2024 Annex ADA door 100-1600-630-53003 4,366.18 Santa Ynez Valley Hardware INV0011847 12/31/2023 Supplies 100-1600-630-53003 258.22 Reece Plumbing S117256798.001 01/22/2024 Humidity Sensor 100-1600-630-53003 170.27 Pacific Gas & Electric Company 7582 01/18/2024 01/18/2024 Acct#0408007582 5 100-1600-630-55001 20.64 Pacific Gas & Electric Company 7582 01/18/2024 01/18/2024 Acct#0408007582 5 100-1600-630-55001 442.40 Southern California Gas Comp… 9410 01/18/2024 01/18/2024 Acct# 188 514 9410 6 100-1600-630-55001 398.31 Pacific Gas & Electric Company 7582 01/18/2024 01/18/2024 Acct#0408007582 5 100-1600-650-55001 182.25 Procare Janitorial Supply, Inc 167740 12/08/2023 Janitorial Supply - RR#1 100-1600-670-52003 282.84 Procare Janitorial Supply, Inc 167922 12/15/2023 Janitorial Supply - RR#1 100-1600-670-52003 282.84 Procare Janitorial Supply, Inc 168120 12/22/2023 Janitorial Supply RR#1 100-1600-670-52003 377.13 Procare Janitorial Supply, Inc 168240 12/29/2023 Janitorial Supply - RR#1 100-1600-670-52003 496.09 Procare Janitorial Supply, Inc 168241 12/29/2023 Janitorial Supply - RR#1 100-1600-670-52003 403.80 Procare Janitorial Supply, Inc 168343 01/03/2024 Janitorial Supply - RR#1 100-1600-670-52003 282.84 Procare Janitorial Supply, Inc 168344 01/03/2024 Janitorial Supply - RR#1 100-1600-670-52003 228.67 Procare Janitorial Supply, Inc 168757 01/17/2024 Janitorial Supplies - RR#1 100-1600-670-52003 285.47 Aramark Uniform Service 5020461492 01/03/2024 Mops - RR#1 100-1600-670-52003 261.88 Reece Plumbing S117156736.001 01/08/2024 Bemis Elong OFLC Seat 100-1600-670-53003 39.62 Pacific Gas & Electric Company 7582 01/18/2024 01/18/2024 Acct#0408007582 5 100-1600-670-55001 1,257.90 Procare Janitorial Supply, Inc 167741 12/08/2023 Janitorial Supply - RR#3 100-1600-680-52003 282.84 Procare Janitorial Supply, Inc 167924 12/15/2023 Janitorial Supply - RR#3 100-1600-680-52003 282.84 Procare Janitorial Supply, Inc 168244 12/29/2023 Janitorial Supply - RR#3 100-1600-680-52003 282.84 Procare Janitorial Supply, Inc 168348 01/03/2024 Janitorial Supply - RR#3 100-1600-680-52003 469.45 Procare Janitorial Supply, Inc 168349 01/03/2024 Janitorial Supply - RR#3 100-1600-680-52003 186.60 Procare Janitorial Supply, Inc 168349-1 01/17/2024 Janitorial Supply - RR#3 100-1600-680-52003 186.60 Procare Janitorial Supply, Inc 168350 01/03/2024 Janitorial Supply - RR#3 100-1600-680-52003 228.67 Procare Janitorial Supply, Inc 168759 01/17/2024 Janitorial Supplies - RR#3 100-1600-680-52003 285.47 Aramark Uniform Service 5020461496 01/03/2024 Mops - RR#3 100-1600-680-52003 330.23 Mr. Rooter Plumbing of the C… 23184797 12/03/2023 Cable Through Urinal 100-1600-680-53003 254.00 Mr. Rooter Plumbing of the C… 23266454 12/19/2023 Cable line up to 2" through ac… 100-1600-680-53003 354.00 Reece Plumbing S117156736.001 01/08/2024 Bemis Elong OFLC Seat 100-1600-680-53003 39.60 Pacific Gas & Electric Company 7582 01/18/2024 01/18/2024 Acct#0408007582 5 100-1600-680-55001 599.97 Turner Pools, Inc. 5592 12/02/2023 Weekly Pool Service - Novem… 100-1600-685-53003 209.12 31 Expense Approval Report Payment Dates: 1/1/2024 - 1/31/2024 2/6/2024 10:19:38 AM Page 7 of 15
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Pacific Gas & Electric Company 2871 01/12/2024 01/12/2024 Acct#32080282871-8 100-1600-685-55001 39.98 Southern California Gas Comp… 9566 01/18/2024 01/18/2024 Acct# 096 114 9566 5 100-1600-685-55001 14.73 Carrs Boots & Western Wear 12803 01/05/2024 Steel Toe Boots 100-1600-690-51014 96.25 Santa Ynez Valley Hardware INV0011847 12/31/2023 Supplies 100-1600-690-51014 106.53 Jim's Service Center INV0011905 01/01/2024 Fuel - December 100-1600-690-52015 117.14 SiteOne Landscaping Supply, L…137365845-001 12/29/2023 Bulk Concrete Sand 100-1600-690-53003 111.69 SiteOne Landscaping Supply, L…137540581-001 01/10/2024 Bulk Limestone Base 100-1600-690-53003 109.51 SiteOne Landscaping Supply, L…137660597-001 01/17/2024 BUlk Granite 100-1600-690-53003 188.70 Scott Reardon's Locksmith Ser…30501 01/08/2024 Keys for John at the shop 100-1600-690-53003 14.95 Scott Reardon's Locksmith Ser…30561 01/11/2024 Keys for John 100-1600-690-53003 57.96 MNS Engineers, Inc. 83943 01/10/2024 Alisal Emergency contract Am… 100-1600-690-53003 3,031.25 D.L. Electric Inc. 23-693 01/10/2024 Lighting for sign on west entr… 100-1600-690-53007 378.61 D.L. Electric Inc. 23-695 01/10/2024 Lighting for sign on west entr… 100-1600-690-53007 1,624.00 Pacific Gas & Electric Company 7582 01/18/2024 01/18/2024 Acct#0408007582 5 100-1600-690-53007 10.51 Pacific Gas & Electric Company 7582 01/18/2024 01/18/2024 Acct#0408007582 5 100-1600-690-53007 75.74 Pacific Gas & Electric Company 7582 01/18/2024 01/18/2024 Acct#0408007582 5 100-1600-690-53007 13.99 Steve's Tire and Auto Repair 100504 01/11/2024 Tires Mounted and Balanced 100-1600-690-53008 693.86 Solvang Auto Repair 31493 12/08/2023 Oil Change - 2018 Ford 100-1600-690-53008 62.43 Solvang Auto Repair 31511 12/11/2023 Somg - 2017 Ford 100-1600-690-53008 21.37 Solvang Auto Repair 31524 12/12/2023 Smog - 2007 Chevy 100-1600-690-53008 21.37 Solvang Auto Repair 31527 12/12/2023 Smog - 2008 Ford 100-1600-690-53008 21.37 Solvang Auto Repair 31530 12/12/2023 Smog - 2006 Ford 100-1600-690-53008 21.37 Solvang Auto Repair 31544 12/13/2023 Smog - 2007 Chevy 100-1600-690-53008 21.37 Pacific Gas & Electric Company 5526 01/16/2024 01/16/2024 Acct#3982645526-1 100-1600-690-55006 2,713.52 Pacific Gas & Electric Company 5526 12/14/2023 12/14/2023 Acc# 3982645526-1 100-1600-690-55006 4,999.46 Pacific Gas & Electric Company 7582 01/18/2024 01/18/2024 Acct#0408007582 5 100-1600-690-55006 46.07 UBEO West, LLC 4378724 01/15/2024 Lease Payments 100-1600-690-57011 243.82 MNS Engineers, Inc. 85000 12/20/2023 Assistance for FEMA Applicati… 100-1600-690-57016 810.00 MNS Engineers, Inc. 85226 01/18/2024 Assistance for FEMA Applicati… 100-1600-690-57016 236.25 Carrs Boots & Western Wear 12803 01/05/2024 Steel Toe Boots 100-1600-700-51014 26.25 D.L. Electric Inc. 23-633 09/18/2023 Troubleshoot Timers for Lights…100-1600-700-52012 991.14 D.L. Electric Inc. 23-674 01/10/2024 Xmas lighting for Julefest 100-1600-700-52012 1,780.48 O'Reilly Automotive Stores, In… 4372-404043 01/08/2024 Fuel Cap 100-1600-700-53008 9.10 UBEO West, LLC 4378724 01/15/2024 Lease Payments 100-1600-700-57011 51.33 West Coast Arborists, Inc 206168 10/15/2023 WCA Tree Maintenance 100-1600-700-57023 17,805.61 Pacific Gas & Electric Company 5526 01/16/2024 01/16/2024 Acct#3982645526-1 100-1600-710-55001 2,713.53 Pacific Gas & Electric Company 5526 12/14/2023 12/14/2023 Acc# 3982645526-1 100-1600-710-55001 434.74 Carrs Boots & Western Wear 12803 01/05/2024 Steel Toe Boots 100-1600-720-51014 17.50 UBEO West, LLC 4378724 01/15/2024 Lease Payments 100-1600-720-57011 87.24 MNS Engineers, Inc. 83961 08/17/2023 Stormwater Permit Services 100-1600-720-57016 14,410.43 MNS Engineers, Inc. 84077 09/06/2023 Stormwater Permit Services 100-1600-720-57016 11,767.70 MNS Engineers, Inc. 84078 09/06/2023 Stormwater Permit Services 100-1600-720-57016 2,047.73 MNS Engineers, Inc. 84983 12/20/2023 Stormwater Permit Services 100-1600-720-57016 3,978.70 MNS Engineers, Inc. 85276 01/23/2024 Stormwater Permit Services 100-1600-720-57016 5,642.48 SP Maintenance Services, Inc 91566 01/01/2024 Street Sweeping 100-1600-720-57022 3,433.33 Underground Service Alert of … 1220230702 01/01/2024 New Ticket Charges 100-1600-720-57028 20.62 Underground Service Alert of … 23-242355 01/01/2024 State Fee for Regulatory Costs 100-1600-720-57028 23.30 MNS Engineers, Inc. 83961 08/17/2023 Stormwater Permit Services 100-1600-720-61007 904.85 MNS Engineers, Inc. 84077 09/06/2023 Stormwater Permit Services 100-1600-720-61007 738.91 MNS Engineers, Inc. 84078 09/06/2023 Stormwater Permit Services 100-1600-720-61007 128.58 MNS Engineers, Inc. 84983 12/20/2023 Stormwater Permit Services 100-1600-720-61007 249.83 MNS Engineers, Inc. 85276 01/23/2024 Stormwater Permit Services 100-1600-720-61007 354.30 MNS Engineers, Inc. 83961 08/17/2023 Stormwater Permit Services 100-1600-720-70937 729.72 MNS Engineers, Inc. 84077 09/06/2023 Stormwater Permit Services 100-1600-720-70937 595.89 MNS Engineers, Inc. 84078 09/06/2023 Stormwater Permit Services 100-1600-720-70937 103.69 MNS Engineers, Inc. 84983 12/20/2023 Stormwater Permit Services 100-1600-720-70937 201.47 MNS Engineers, Inc. 85276 01/23/2024 Stormwater Permit Services 100-1600-720-70937 285.72 Pavement Engineering, Inc. 2401-043 01/17/2024 Pavement Management Progr…300-1600-600-70105 2,570.00 MNS Engineers, Inc. 84999 12/20/2023 Facilities Master Plan Amend… 300-1600-600-70105 2,000.00 Cannon Associates 86619 01/19/2024 Complete Lot 5 EV Parking Lot…300-1600-600-70105 3,887.50 32 Expense Approval Report Payment Dates: 1/1/2024 - 1/31/2024 2/6/2024 10:19:38 AM Page 8 of 15
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Cannon Associates 86855 12/11/2023 Parking Lot 5 and EV Charging …300-1600-600-70105 258.00 Cannon Associates 87119 01/11/2024 Complete Lot 5 EV Parking Lot…300-1600-600-70105 84.00 JIM VREELAND MOTORS INC INV0011882 12/29/2023 New 2023 Ford F350 Super Du…300-1600-600-70105 61,675.00 Coastal Valleys Roofing Co. LLC INV0011913 01/10/2024 Roof at Park Host house 300-1600-600-70105 9,240.00 Coastal Valleys Roofing Co. LLC INV0011925 01/18/2024 Roof at Park Host house 300-1600-600-70105 5,900.00 Department 1600 - Public Works/Engineering Total: 300,761.46 Department: 3500 - Solvang Mesa LLD
BrightView Landscape Services 8705022 12/31/2023 Brightview LS Services for LL… 205-3500-804-53005 7,382.00 Pacific Gas & Electric Company 3384 01/11/2024 01/11/2024 Acct#8207963384-6 205-3500-804-55001 1.36 Pacific Gas & Electric Company 5240 01/12/2024 01/12/2024 Acct#0053695240-1 205-3500-804-55001 456.27 Pacific Gas & Electric Company 8063 01/18/2024 01/18/2024 Acct#9910298063 0 205-3500-804-55001 26.84 Department 3500 - Solvang Mesa LLD Total: 7,866.47
Department: 5000 - Transit
Roadrunner Management Serv…6869 01/01/2024 Farebox Collections 502-5000-850-35021 -4,368.27 California Association for Corr… 2024-296 01/01/2024 Public Operators Mermbership 502-5000-850-52002 800.00 Roadrunner Management Serv…6870 01/01/2024 Fuel Reimbursement - Decem… 502-5000-850-52015 8,651.43 Roadrunner Management Serv…6869 01/01/2024 Comcast Internet Upgrade 502-5000-850-55003 105.00 City of Lompoc Finance Dept. 13432 12/21/2023 Transit Services for January 502-5000-850-56003 1,666.66 City of Lompoc Finance Dept. 13721 01/10/2024 Transit Services for February 502-5000-850-56003 1,666.66 Roadrunner Management Serv…6869 01/01/2024 SYVT Transit Operations Servi… 502-5000-850-56010 62,390.29 Moore & Associates, Inc. 24-5048 01/05/2024 SYVT profesional Transit Servi… 502-5000-850-57016 1,773.53 Department 5000 - Transit Total: 72,685.30
Department: 5100 - Water
Advantage Group, The 165115 11/30/2023 Payroll - November 500-5100-105-51005 38.02 Advantage Group, The 166195 12/31/2023 December Payroll/Processing … 500-5100-105-51005 12.78 Advantage Group, The INV0011932 01/30/2024 Retirees Reimbursements 500-5100-105-51005 480.29 ReadyRefresh by Nestle 03L6702214026 12/28/2023 Water 500-5100-501-52003 129.34 Staples Advantage 3556546089 01/06/2024 Sorina Managers Chair 500-5100-501-52003 157.85 Staples Advantage 3557027069 01/13/2024 K Cups 500-5100-501-52003 116.16 Quadient Finance USA, Inc. 1265 12/17/2023 12/17/2023 Postage 500-5100-501-52008 62.50 Hill Brothers Chemical Co. 07092648 07/01/2023 Aqua Ammonia 500-5100-501-52014 890.00 Hill Brothers Chemical Co. 07095773 07/01/2023 Aqua Ammonia 500-5100-501-52014 890.00 Hill Brothers Chemical Co. 07098119 07/01/2023 Aqua Ammonia 500-5100-501-52014 890.00 Hill Brothers Chemical Co. 07101479 07/01/2023 Aqua Ammonia 500-5100-501-52014 859.00 Hill Brothers Chemical Co. 07106105 07/01/2023 Aqua Ammonia 500-5100-501-52014 890.00 Hill Brothers Chemical Co. 07142628 07/01/2023 Aqua Ammonia 500-5100-501-52014 1,019.00 Hill Brothers Chemical Co. 07144893 07/01/2023 Aqua Ammonia 500-5100-501-52014 1,009.00 Hill Brothers Chemical Co. 07146886 07/01/2023 Aqua Ammonia 500-5100-501-52014 1,054.00 Hill Brothers Chemical Co. 07148543 07/01/2023 Aqua Ammonia 500-5100-501-52014 1,054.00 Hill Brothers Chemical Co. 07160578 07/01/2023 Aqua Ammonia 500-5100-501-52014 1,054.00 Hill Brothers Chemical Co. 07163809 07/01/2023 Aqua Ammonia 500-5100-501-52014 1,054.00 Hill Brothers Chemical Co. 07167523 07/01/2023 Aqua Ammonia 500-5100-501-52014 1,054.00 Jim's Service Center INV0011905 01/01/2024 Fuel - December 500-5100-501-52015 388.46 Jim's Service Center INV0011905 01/01/2024 Fuel - December 500-5100-501-52015 246.33 Jim's Service Center INV0011905 01/01/2024 Fuel - December 500-5100-501-52015 221.30 Jim's Service Center INV0011905 01/01/2024 Fuel - December 500-5100-501-52015 464.06 Tractor Supply Credit Plan 100365148 11/29/2023 Fan Exhaust 500-5100-501-53003 193.94 Buellflat Rock Co, Inc 107929 01/09/2024 Concrete Sand 500-5100-501-53003 178.56 Nielsen Building Material 137656 01/09/2024 Asphalt Patch 500-5100-501-53003 232.64 D.L. Electric Inc. 23-816 12/31/2023 Troubleshoot Transducer at P… 500-5100-501-53003 492.96 County of Santa Barbara 46722 12/11/2023 Non Friable Asbestos 500-5100-501-53003 156.64 CalPortland Construction 96197242 01/10/2024 Sand Slurry 500-5100-501-53003 1,039.66 Santa Ynez Valley Hardware INV0011847 12/31/2023 Supplies 500-5100-501-53003 79.63 Santa Maria Famcon Pipe & S… S100102317.002 01/01/2024 BA13332WNL 3/4" Ford 500-5100-501-53003 872.78 Solvang Auto Repair 31512 12/11/2023 Smog - 2004 Chevrolet 500-5100-501-53008 64.75 Pacific Gas & Electric Company 0769 01/11/2024 01/11/2024 Acct#49922450769-6 500-5100-501-55005 233.17 Pacific Gas & Electric Company 7582 01/18/2024 01/18/2024 Acct#0408007582 5 500-5100-501-55005 1,848.04 Pacific Gas & Electric Company 7582 01/18/2024 01/18/2024 Acct#0408007582 5 500-5100-501-55005 1,065.47 Pacific Gas & Electric Company 7582 01/18/2024 01/18/2024 Acct#0408007582 5 500-5100-501-55005 17.55 33 Expense Approval Report Payment Dates: 1/1/2024 - 1/31/2024 2/6/2024 10:19:38 AM Page 9 of 15
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Pacific Gas & Electric Company 7582 01/18/2024 01/18/2024 Acct#0408007582 5 500-5100-501-55005 658.00 Pacific Gas & Electric Company 7582 01/18/2024 01/18/2024 Acct#0408007582 5 500-5100-501-55005 712.99 Pacific Gas & Electric Company 7582 01/18/2024 01/18/2024 Acct#0408007582 5 500-5100-501-55005 58.66 Pacific Gas & Electric Company 7582 01/18/2024 01/18/2024 Acct#0408007582 5 500-5100-501-55005 51.42 Pacific Gas & Electric Company 7582 01/18/2024 01/18/2024 Acct#0408007582 5 500-5100-501-55005 696.30 Pacific Gas & Electric Company 7582 01/18/2024 01/18/2024 Acct#0408007582 5 500-5100-501-55005 13.71 Pacific Gas & Electric Company 7582 01/18/2024 01/18/2024 Acct#0408007582 5 500-5100-501-55005 16.98 S.Y.R.W.C.D. ID #1 5001 12/31/2023 12/31/2023 Acct# 000017005001 500-5100-501-55010 2,828.19 S.Y.R.W.C.D. ID #1 7501 12/31/2023 12/31/2023 Acct# 000017037501 500-5100-501-55010 1,767.62 S.Y. River Water Conservation INV0011871 01/05/2024 Semi Annual Groundwater Pr… 500-5100-501-55013 3,687.73 FGL Environmental, Inc. 319725A 12/06/2023 Monthly samples 500-5100-501-57010 16.00 FGL Environmental, Inc. 319726A 12/06/2023 Monthly samples 500-5100-501-57010 106.00 FGL Environmental, Inc. 320131A 12/18/2023 Monthly samples 500-5100-501-57010 54.00 FGL Environmental, Inc. 320133A 12/18/2023 Monthly samples 500-5100-501-57010 68.00 FGL Environmental, Inc. 320134A 12/14/2023 Monthly samples 500-5100-501-57010 69.00 FGL Environmental, Inc. 320285A 12/18/2023 Monthly samples 500-5100-501-57010 79.00 FGL Environmental, Inc. 320497A 12/22/2023 Monthly samples 500-5100-501-57010 16.00 FGL Environmental, Inc. 320498A 12/26/2023 Monthly samples 500-5100-501-57010 106.00 FGL Environmental, Inc. 320863A 12/29/2023 Monthly samples 500-5100-501-57010 68.00 FGL Environmental, Inc. 320864A 12/29/2023 Monthly samples 500-5100-501-57010 54.00 UBEO West, LLC 4378724 01/15/2024 Lease Payments 500-5100-501-57011 367.01 Richards, Watson & Gershon A…245640 12/14/2023 Professional Services - Water R…500-5100-501-57012 69,632.85 Cannon Associates 86852 12/11/2023 Cannon Utility Department Ass…500-5100-501-57016 6,179.63 Cannon Associates 87089 01/09/2024 Cannon Utility Department Ass…500-5100-501-57016 5,244.13 Underground Service Alert of … 1220230702 01/01/2024 New Ticket Charges 500-5100-501-57028 20.62 Underground Service Alert of … 23-242355 01/01/2024 State Fee for Regulatory Costs 500-5100-501-57028 23.30 Tyler Technologies, Inc 025-448862 01/01/2024 Utility Billing - January 500-5100-501-57064 20.00 Tyler Technologies, Inc 025-451170 12/31/2023 Utility Billing 500-5100-501-57064 27.30 Comcast 0775 01/15/2024 01/15/2024 Acct#939750775 500-5100-501-57064 47.88 Frontier Communications 1425 01/20/2024 01/20/2024 Acct# 805 686 1425 042023 5 500-5100-501-57064 85.83 Frontier Communications 1425 12/20/2023 12/20/2023 Acct# 805 686 1425 042023 5 500-5100-501-57064 85.61 ECS Imaging, Inc. 18304 11/26/2023 Annual Renewal 500-5100-501-57064 473.84 ZWorld GIS 2023-0412 01/01/2024 Annual GIS Services and Subsc…500-5100-501-57064 203.54 Frontier Communications 5575 01/13/2024 01/13/2024 Acct# 805 688 5575 062171 5 500-5100-501-57064 9.39 Lanspeed 56995 01/01/2024 Monthly Billing - January 500-5100-501-57064 465.05 Lanspeed 56996 01/01/2024 Monthly Barracuda - January 500-5100-501-57064 19.47 Comcast 5898 12/28/2023 12/28/2023 Acct# 8155 70 005 0125898 500-5100-501-57064 10.57 Verizon Wireless Services, LLC 9952151691 12/19/2023 Acct# 617131340-00001 500-5100-501-57064 360.67 Verizon Wireless Services, LLC 9954624079 01/19/2024 Acct# 617131340-00001 500-5100-501-57064 326.38 Santa Barbara County INV0011921 11/16/2023 Business Plan/State Facility O… 500-5100-501-61009 369.00 State Water Resources Control…LW-1045194 12/20/2023 Water System Annual Fees In… 500-5100-501-61009 17,025.53 State Water Resources Control…WD-0230594 11/29/2023 Annual Permit Fee 500-5100-501-61009 3,746.00 Nviro 3509 12/29/2023 Misc. SCADA Upgrades 500-5100-501-70851 747.50 GSI Water Solutions, Inc. 00662.003-12 01/05/2024 River Wells Project Amendme… 500-5100-501-70852 9,653.75 Hanly General Engineering Co… 2412 10/31/2023 Hydrant Replacement (Carryo… 803-5100-501-70105 14,190.00 Crocker Refrigeration Heating… 49404234 12/27/2023 replace AC Unit SPW 803-5100-501-70105 7,320.34 Crocker Refrigeration Heating… 49404234 12/27/2023 VFD AC Replacement 803-5100-501-70105 379.66 Cannon Associates 87207 01/16/2024 Nyborg Waterline Replacement 803-5100-501-70105 3,159.00 Department 5100 - Water Total: 171,831.33
Department: 5200 - Sanitary Sewer
Advantage Group, The 165115 11/30/2023 Payroll - November 501-5200-105-51005 37.66 Advantage Group, The 166195 12/31/2023 December Payroll/Processing … 501-5200-105-51005 12.66 Advantage Group, The INV0011932 01/30/2024 Retirees Reimbursements 501-5200-105-51005 480.29 Pacific Central Coast Health C… 14208550 12/07/2023 Physical Exam - Trevor Holley 501-5200-502-51009 51.00 Reece Plumbing S117280253.001 01/24/2024 18" CMP COUP 501-5200-502-52003 133.35 Jim's Service Center INV0011905 01/01/2024 Fuel - December 501-5200-502-52015 233.50 Jim's Service Center INV0011905 01/01/2024 Fuel - December 501-5200-502-52015 29.00 Jim's Service Center INV0011905 01/01/2024 Fuel - December 501-5200-502-52015 28.00 Nielsen Building Material 137618 01/09/2024 Redmix Concrete 60lb Bag 501-5200-502-53003 142.03 Nielsen Building Material 138920 01/17/2024 Redimix Concrete 501-5200-502-53003 71.02 34 Expense Approval Report Payment Dates: 1/1/2024 - 1/31/2024 2/6/2024 10:19:38 AM Page 10 of 15
Vendor Name Payable Number Post Date Description (Item) Account Number Amount O'Reilly Automotive Stores, In… 4372-403223 01/04/2024 GL-Wiper Fld 501-5200-502-53008 49.30 O'Reilly Automotive Stores, In… 4372-405961 01/17/2024 Compresser Battery 501-5200-502-53008 150.73 Pacific Gas & Electric Company 7582 01/18/2024 01/18/2024 Acct#0408007582 5 501-5200-502-55001 198.62 UBEO West, LLC 4378724 01/15/2024 Lease Payments 501-5200-502-57011 164.26 Cannon Associates 86852 12/11/2023 Cannon Utility Department Ass…501-5200-502-57016 3,089.81 Cannon Associates 87089 01/09/2024 Cannon Utility Department Ass…501-5200-502-57016 2,622.06 Underground Service Alert of … 1220230702 01/01/2024 New Ticket Charges 501-5200-502-57028 21.26 Underground Service Alert of … 23-242355 01/01/2024 State Fee for Regulatory Costs 501-5200-502-57028 24.01 Tyler Technologies, Inc 025-448862 01/01/2024 Utility Billing - January 501-5200-502-57064 20.00 Tyler Technologies, Inc 025-451170 12/31/2023 Utility Billing 501-5200-502-57064 27.30 Comcast 0775 01/15/2024 01/15/2024 Acct#939750775 501-5200-502-57064 18.13 ECS Imaging, Inc. 18304 11/26/2023 Annual Renewal 501-5200-502-57064 179.45 ZWorld GIS 2023-0412 01/01/2024 Annual GIS Services and Subsc…501-5200-502-57064 77.08 Frontier Communications 5575 01/13/2024 01/13/2024 Acct# 805 688 5575 062171 5 501-5200-502-57064 3.56 Lanspeed 56995 01/01/2024 Monthly Billing - January 501-5200-502-57064 176.12 Lanspeed 56996 01/01/2024 Monthly Barracuda - January 501-5200-502-57064 7.35 Comcast 5898 12/28/2023 12/28/2023 Acct# 8155 70 005 0125898 501-5200-502-57064 4.00 Frontier Communications 7459 12/25/2023 12/25/2023 Acct# 805 688 7459 060995 5 501-5200-502-57064 111.68 Verizon Wireless Services, LLC 9952151691 12/19/2023 Acct# 617131340-00001 501-5200-502-57064 175.13 Verizon Wireless Services, LLC 9954624079 01/19/2024 Acct# 617131340-00001 501-5200-502-57064 196.38 Department 5200 - Sanitary Sewer Total: 8,534.74
Department: 5300 - WasteWater
Advantage Group, The 165115 11/30/2023 Payroll - November 501-5300-105-51005 38.26 Advantage Group, The 166195 12/31/2023 December Payroll/Processing … 501-5300-105-51005 12.86 Advantage Group, The INV0011932 01/30/2024 Retirees Reimbursements 501-5300-105-51005 481.03 Pacific Central Coast Health C… 14208550 12/07/2023 Physical Exam - Trevor Holley 501-5300-503-51009 119.00 Nielsen Building Material 139228 01/19/2024 Gloves 501-5300-503-51014 69.77 Procare Janitorial Supply, Inc 168927 01/24/2024 Janitorial Supply 501-5300-503-52003 358.99 ReadyRefresh by Nestle 23L0018038034 12/28/2023 Water - WWTP 501-5300-503-52003 73.00 Atco International I0623983 01/09/2024 Quickies 501-5300-503-52003 386.66 USA Blue Book INV00228618 12/21/2023 Alconox Cleaning Compound 501-5300-503-52003 69.33 Quadient Finance USA, Inc. 1265 12/17/2023 12/17/2023 Postage 501-5300-503-52008 62.50 Santa Ynez Valley Hardware INV0011847 12/31/2023 Supplies 501-5300-503-52009 80.45 Jim's Service Center INV0011905 01/01/2024 Fuel - December 501-5300-503-52015 327.96 Jim's Service Center INV0011905 01/01/2024 Fuel - December 501-5300-503-52015 131.24 Jim's Service Center INV0011905 01/01/2024 Fuel - December 501-5300-503-52015 258.97 R & M Diesel Service & Towing 21129 12/29/2023 Emergency repair to plant gen…501-5300-503-53003 431.62 Erickson Electric, Inc. 23621 12/21/2023 Troubleshoot Control Transfo… 501-5300-503-53003 498.80 Nviro 3451 11/30/2023 Annual Service work with NVi… 501-5300-503-53003 2,750.00 Nviro 3508 12/29/2023 Annual Service work with NVi… 501-5300-503-53003 608.75 O'Reilly Automotive Stores, In… 4372-401186 12/22/2023 1 Gal Antifreeze 501-5300-503-53003 206.75 Grainger 9931789656 12/11/2023 Chemical Metering Pump 501-5300-503-53003 615.94 Grainger 9934650558 12/13/2023 Pressure Gauge 501-5300-503-53003 26.59 Grainger 9953700045 01/05/2024 Cigarette Lighter Plug 501-5300-503-53003 44.70 Pacific Gas & Electric Company 7582 01/18/2024 01/18/2024 Acct#0408007582 5 501-5300-503-55001 18,519.42 Pacific Gas & Electric Company 7582 01/18/2024 01/18/2024 Acct#0408007582 5 501-5300-503-55001 2,802.86 Oilfield Environmental & Com… 2309224 01/09/2024 Annual PO For lab fees 501-5300-503-57010 346.00 Oilfield Environmental & Com… 2309353 01/08/2024 Annual PO For lab fees 501-5300-503-57010 346.00 Oilfield Environmental & Com… 2309591 01/18/2024 Annual PO For lab fees 501-5300-503-57010 615.00 Oilfield Environmental & Com… 2309808 01/18/2024 Annual PO For lab fees 501-5300-503-57010 346.00 UBEO West, LLC 4378724 01/15/2024 Lease Payments 501-5300-503-57011 341.34 Cannon Associates 86852 12/11/2023 Cannon Utility Department Ass…501-5300-503-57016 3,089.81 Cannon Associates 87089 01/09/2024 Cannon Utility Department Ass…501-5300-503-57016 2,622.06 Engel & Gray 3CH00009 12/17/2023 Annual PO for Sludge Disposal 501-5300-503-57020 773.61 Engel & Gray 3CX00016 12/31/2023 Annual PO for Sludge Disposal 501-5300-503-57020 766.88 Engel & Gray 41700006 01/07/2024 Annual PO for Sludge Disposal 501-5300-503-57020 737.63 Comcast 0775 01/15/2024 01/15/2024 Acct#939750775 501-5300-503-57064 39.50 Kiza, Inc. 1239 08/06/2023 Monthly Service Plan - August 501-5300-503-57064 300.00 Kiza, Inc. 1241 09/06/2023 Monthly Service Plan - Septe… 501-5300-503-57064 300.00 Kiza, Inc. 1245 01/06/2024 Monthly Service Plan January 501-5300-503-57064 300.00 35 Expense Approval Report Payment Dates: 1/1/2024 - 1/31/2024 2/6/2024 10:19:38 AM Page 11 of 15
Vendor Name Payable Number Post Date Description (Item) Account Number Amount ECS Imaging, Inc. 18304 11/26/2023 Annual Renewal 501-5300-503-57064 390.91 ZWorld GIS 2023-0412 01/01/2024 Annual GIS Services and Subsc…501-5300-503-57064 167.92 Frontier Communications 2900 12/28/2023 12/28/2023 Acct#805 688 2900 110481 5 501-5300-503-57064 95.10 Frontier Communications 5575 01/13/2024 01/13/2024 Acct# 805 688 5575 062171 5 501-5300-503-57064 7.75 Lanspeed 56995 01/01/2024 Monthly Billing - January 501-5300-503-57064 383.66 Lanspeed 56996 01/01/2024 Monthly Barracuda - January 501-5300-503-57064 16.10 Comcast 5898 12/28/2023 12/28/2023 Acct# 8155 70 005 0125898 501-5300-503-57064 8.72 Frontier Communications 6997 01/19/2024 01/19/2024 Acct#805 688 6997 072877 5 501-5300-503-57064 400.08 Verizon Wireless Services, LLC 9952151691 12/19/2023 Acct# 617131340-00001 501-5300-503-57064 21.89 Verizon Wireless Services, LLC 9954624079 01/19/2024 Acct# 617131340-00001 501-5300-503-57064 21.51 Carollo Engineers, Inc FB46126 01/10/2024 Amendment 2 804-5300-503-70105 4,838.00 Department 5300 - WasteWater Total: 46,250.92
Grand Total: 1,255,147.50
36 Expense Approval Report Payment Dates: 1/1/2024 - 1/31/2024 2/6/2024 10:19:38 AM Page 12 of 15
Report Summary
Fund Summary
Fund Payment Amount
100 - GENERAL FUND 815,954.24
205 - SKYTT MESA LLMD 7,866.47
300 - CAPITAL PROJECTS FUND 85,614.50
500 - WATER FUND 146,782.33
501 - WASTEWATER FUND 49,947.66
502 - TRANSIT FUND 72,685.30
700 - SYV - TOURISM BUS IMP DIST 46,410.00
803 - WATER CAPITAL PROJECTS 25,049.00
804 - WWTP CAPITAL PROJECTS 4,838.00
Grand Total: 1,255,147.50
Account Summary
Account Number Account Name Payment Amount
100-1000-100-52002 Membership Dues 5,140.00
100-1000-100-57015 Printing and Publishing 152.70
100-1000-100-57016 Professional Services 977.50
100-1000-100-58001 City Hospitality 14.12
100-1000-100-63002 Audio/Video System R/M 1,190.00
100-1000-110-59006 Solvang Theaterfest 50,000.00
100-1000-110-59033 Atterdag at Home 20,000.00
100-1000-110-59038 SYV Therapeutic Riding P… 10,000.00
100-1000-130-56006 Law Enforcement Contra… 248,340.00
100-1100-105-51005 Retiree Medical/Dental/L… 6,729.15
100-1100-120-43021 Accts Payable Discounts -1.70
100-1100-120-51011 Recruitment 367.00
100-1100-120-51012 Education 666.00
100-1100-120-52003 Supplies 500.74
100-1100-120-52008 Postage 200.00
100-1100-120-53008 Vehicle Repairs & Maint. 64.75
100-1100-120-53010 Computer/Desktop Equi… 220.36
100-1100-120-54002 Equipment 798.00
100-1100-120-56013 Audit 3,012.00
100-1100-120-57011 Lease Payments 508.17
100-1100-120-57012 Legal Fees 18,452.74
100-1100-120-57016 Professional Services 3,690.00
100-1100-120-60006 EOC Phone 42.75
100-1100-121-57064 IT Expenses 12,387.21
100-1200-200-51012 Education 379.50
100-1200-200-52003 Supplies 139.70
100-1200-200-52008 Postage 25.00
100-1200-200-53010 Computer/Desktop Equi… 100.26
100-1200-200-57007 General Plan 93,327.00
100-1200-200-57011 Lease Payments 164.26
100-1200-200-57012 Legal Fees 1,822.50
100-1200-200-57016 Professional Services 6,075.00
100-1200-201-57063 Code Enforcement 1,576.25
100-1200-210-31036 Building Permits -5.10
100-1200-210-52003 Supplies 337.29
100-1200-210-52008 Postage 25.00
100-1200-210-57011 Lease Payments 69.30
100-1200-210-57016 Professional Services 16,762.11
100-1300-350-51009 Employee Medical Exams 60.00
100-1300-350-52003 Supplies 29.73
100-1300-350-52008 Postage 50.00
100-1300-350-57001 P&R Marketing and Adve… 346.50
100-1300-350-57011 Lease Payments 166.82
100-1300-350-57016 Professional Services 1,275.00
37 Expense Approval Report Payment Dates: 1/1/2024 - 1/31/2024 2/6/2024 10:19:38 AM Page 13 of 15
Account Summary
Account Number Account Name Payment Amount
100-1300-365-52005 Recreation Programs 211.57
100-1300-370-52005 Recreation Programs 815.50
100-1400-400-43020 TBID - Admin. Reimburs… -928.20
100-1400-400-59010 Tourism/Marketing Exp… 81,720.02
100-16002 REIMBURSEABLE A/P PA… 3,117.88
100-1600-300-52008 Postage 25.00
100-1600-300-52015 Vehicle Fuel 795.02
100-1600-300-53008 Vehicle Repairs & Maint. 241.13
100-1600-300-57011 Lease Payments 218.15
100-1600-310-52003 Supplies 279.24
100-1600-310-53003 Repairs and Maintenance 1,204.83
100-1600-310-55001 Utilities 77.12
100-1600-310-57023 Tree Maintenance 11,870.40
100-1600-310-57057 Pest Management 339.00
100-1600-320-52003 Supplies 3,040.98
100-1600-320-53003 Repairs and Maintenance 556.23
100-1600-320-55001 Utilities 397.76
100-1600-330-52003 Supplies 1,332.60
100-1600-330-53003 Repairs and Maintenance 635.87
100-1600-330-55001 Utilities 91.52
100-1600-330-55002 Water and Sewer Charges 351.86
100-1600-330-57023 Tree Maintenance 2,611.49
100-1600-330-57057 Pest Management 600.00
100-1600-340-55001 Utilities 14.53
100-1600-340-57029 Village Planter Maint. 3,500.00
100-1600-400-57005 Custodial-Restrooms 42,956.00
100-1600-600-52003 Supplies 232.87
100-1600-600-52008 Postage 25.00
100-1600-600-52015 Vehicle Fuel 55.48
100-1600-600-53008 Vehicle Repairs & Maint. 61.00
100-1600-600-57011 Lease Payments 64.16
100-1600-600-57016 Professional Services 9,547.35
100-1600-605-51014 Safety Gear 35.00
100-1600-605-52008 Postage 25.00
100-1600-605-52015 Vehicle Fuel 75.52
100-1600-605-53003 Repairs and Maintenance 617.82
100-1600-605-53008 Vehicle Repairs & Maint. 169.28
100-1600-605-57011 Lease Payments 120.63
100-1600-605-57016 Professional Services 270.00
100-1600-605-57052 Temporary Agency Servi… 17,643.28
100-1600-610-52003 Supplies 2,588.40
100-1600-610-53003 Repairs and Maintenance 1,413.40
100-1600-610-55001 Utilities 1,807.15
100-1600-610-57057 Pest Management 300.00
100-1600-620-52003 Supplies 65.57
100-1600-620-53003 Repairs and Maintenance 7,335.94
100-1600-620-55001 Utilities 1,313.84
100-1600-630-52003 Supplies 698.99
100-1600-630-53003 Repairs and Maintenance 4,869.67
100-1600-630-55001 Utilities 861.35
100-1600-650-55001 Utilities 182.25
100-1600-670-52003 Supplies 2,901.56
100-1600-670-53003 Repairs and Maintenance 39.62
100-1600-670-55001 Utilities 1,257.90
100-1600-680-52003 Supplies 2,535.54
100-1600-680-53003 Repairs and Maintenance 647.60
100-1600-680-55001 Utilities 599.97
100-1600-685-53003 Repairs and Maintenance 209.12
38 Expense Approval Report Payment Dates: 1/1/2024 - 1/31/2024 2/6/2024 10:19:38 AM Page 14 of 15
Account Summary
Account Number Account Name Payment Amount
100-1600-685-55001 Utilities 54.71
100-1600-690-51014 Safety Gear 202.78
100-1600-690-52015 Vehicle Fuel 117.14
100-1600-690-53003 Repairs and Maintenance 3,514.06
100-1600-690-53007 Highway Entrance Signs 2,102.85
100-1600-690-53008 Vehicle Repairs & Maint. 863.14
100-1600-690-55006 Street Light Power 7,759.05
100-1600-690-57011 Lease Payments 243.82
100-1600-690-57016 Professional Services 1,046.25
100-1600-700-51014 Safety Gear 26.25
100-1600-700-52012 Tree Lights 2,771.62
100-1600-700-53008 Vehicle Repairs & Maint. 9.10
100-1600-700-57011 Lease Payments 51.33
100-1600-700-57023 Street Tree Management 17,805.61
100-1600-710-55001 Utilities 3,148.27
100-1600-720-51014 Safety Gear 17.50
100-1600-720-57011 Lease Payments 87.24
100-1600-720-57016 Professional Services - … 37,847.04
100-1600-720-57022 Street Sweeping 3,433.33
100-1600-720-57028 Underground Alert 43.92
100-1600-720-61007 Storm Water Permit 2,376.47
100-1600-720-70937 Annual Stormwater Rep… 1,916.49
100-20020 Due to CA Bldg Stnds C… 51.00
100-20024 Due to SMIP 155.46
100-20026 Due to Div St Architect 57.20
100-20036 Due to A/R Customer-Civ… 3,185.50
100-20037 Business Card Payable 4,794.74
100-23005 Alcohol/Liability Deposit 1,449.00
205-3500-804-53005 Open Space/Landscape … 7,382.00
205-3500-804-55001 Utilities 484.47
300-1600-600-70105 Projects -GEN FUND 85,614.50
500-5100-105-51005 Retiree Medical/Dental/L… 531.09
500-5100-501-52003 Supplies 403.35
500-5100-501-52008 Postage 62.50
500-5100-501-52014 Chlorination 11,717.00
500-5100-501-52015 Vehicle Fuel 1,320.15
500-5100-501-53003 Repairs and Maintenance 3,246.81
500-5100-501-53008 Vehicle Repairs & Maint. 64.75
500-5100-501-55005 Power for Pumping 5,372.29
500-5100-501-55010 Purchased Water 4,595.81
500-5100-501-55013 Ground Water Charges 3,687.73
500-5100-501-57010 Lab Fees 636.00
500-5100-501-57011 Lease Payments 367.01
500-5100-501-57012 Legal Fees 69,632.85
500-5100-501-57016 Professional Services 11,423.76
500-5100-501-57028 Underground Alert 43.92
500-5100-501-57064 IT Expenses - Water Fund 2,135.53
500-5100-501-61009 Permit Fees 21,140.53
500-5100-501-70851 SCADA Upgrades 747.50
500-5100-501-70852 River Well Development 9,653.75
501-5200-105-51005 Retiree Medical/Dental/L… 530.61
501-5200-502-51009 Employee Medical Exams 51.00
501-5200-502-52003 Supplies 133.35
501-5200-502-52015 Vehicle Fuel 290.50
501-5200-502-53003 Repairs and Maintenance 213.05
501-5200-502-53008 Vehicle Repairs & Maint. 200.03
501-5200-502-55001 Utilities 198.62
501-5200-502-57011 Lease Payments 164.26
39 Expense Approval Report Payment Dates: 1/1/2024 - 1/31/2024 2/6/2024 10:19:38 AM Page 15 of 15
Account Summary
Account Number Account Name Payment Amount
501-5200-502-57016 Professional Services 5,711.87
501-5200-502-57028 Underground Alert 45.27
501-5200-502-57064 IT Expenses - Sewer 996.18
501-5300-105-51005 Retiree Medical/Dental/L… 532.15
501-5300-503-51009 Employee Medical Exams 119.00
501-5300-503-51014 Safety Gear 69.77
501-5300-503-52003 Supplies 887.98
501-5300-503-52008 Postage 62.50
501-5300-503-52009 Small Equipment 80.45
501-5300-503-52015 Vehicle Fuel 718.17
501-5300-503-53003 Repairs and Maintenance 5,183.15
501-5300-503-55001 Utilities 21,322.28
501-5300-503-57010 Lab Fees 1,653.00
501-5300-503-57011 Lease Payments 341.34
501-5300-503-57016 Professional Services 5,711.87
501-5300-503-57020 Sludge Disposal 2,278.12
501-5300-503-57064 IT Expenses - WWTP 2,453.14
502-5000-850-35021 Fare Box Revenue -4,368.27
502-5000-850-52002 Membership Dues 800.00
502-5000-850-52015 Vehicle Fuel 8,651.43
502-5000-850-55003 Communications 105.00
502-5000-850-56003 Wine Country Express 3,333.32
502-5000-850-56010 Transit Contract 62,390.29
502-5000-850-57016 Professional Services 1,773.53
700-1400-400-59016 SYVTBID Payments 45,481.80
700-1400-400-61003 City Admin Fee 928.20
803-5100-501-70105 Projects -WATER 25,049.00
804-5300-503-70105 Projects -WASTEWATER 4,838.00
Grand Total: 1,255,147.50
Project Account Summary
Project Account Key Payment Amount
**None** 1,216,719.87
City 341.34
Dist 38,086.29
Grand Total: 1,255,147.50
40 CITY COUNCIL STAFF REPORT
AGENDA ITEM 4.d
Meeting Date: February 12, 2024
SUBJECT: Adopt Resolution No. 24-1240 to Appoint Chelsea O’Sullivan as City Attorney and Approve Amendment 1 to the Legal Services Agreement with Richards Watson and Gershon
PREPARED BY: Randy Murphy, City Manager
Chelsea O’Sullivan, City Attorney
DISCUSSION:

Staff recommends appointment of Chelsea O’Sullivan as City Attorney to accommodate staffing changes at RWG and to reflect the active role Ms. O’Sullivan has taken in representation of the City. Mr. Fleishman will continue to work on Solvang matters under Ms. O’Sullivan’s direction. To effectuate Ms. O’Sullivan’s appointment staff recommends the Council adopt the attached Resolution (Attachment A). Minor amendments are necessary to the Legal Services Agreement with Richards Watson and Gershon, executed December 21, 2020 (Attachment B) to name Ms. O’Sullivan as City Attorney. Exhibit A to the Resolution (included as Attachment C) includes the requisite contract amendment.

ALTERNATIVES:
• Provide alternative direction to staff
FISCAL IMPACT:
• None. The fee structure of the Legal Services Agreement remains the same.

ATTACHMENTS:

A. Resolution No. 24-1240, Exhibit A
B. Legal Services Agreement with Richards Watson and Gershon C. First Amendment to the Legal Services Agreement
41 RESOLUTION NO. 24-1240

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOLVANG, CALIFORNIA APPOINTING CHELSEA O’SULLIVAN AS CITY ATTORNEY AND APPROVING AMENDMENT 1 TO THE LEGAL

SERVICES AGREEMENT WITH RICHARDS, WATSON & GERSHON
WHEREAS, in the Legal Services Agreement (“Agreement”) dated December 21, 2020 by and between the City of Solvang (“City”) and the Richards, Watson & Gershon (“RWG”), the City appointed RWG to serve as Interim City Attorney; and
WHEREAS, section 4.0 of the Agreement designated David M. Fleishman as the Interim City Attorney and responsible for providing legal services to the City as well as assigning work to other RWG attorneys; and
WHEREAS, since that time RWG transitioned from the interim capacity to serve as City Attorney; and
WHEREAS, the Parties intend that RWG attorney Chelsea O’Sullivan be designated as City Attorney for the City of Solvang and have the responsibility for providing legal services to the City and assigning work to other RWG attorneys; and
WHEREAS, the City Council finds that certain minor amendments are necessary to the Agreement to clarify that RWG and Chelsea O’Sullivan are designated as City Attorney, such amendments being set forth in the First Amendment to the Legal Services Agreement;

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SOLVANG DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The Recitals set forth above are true and correct and are adopted as findings in support of this Resolution.

SECTION 2. The City Council of the City of Solvang hereby approves the First Amendment to the Legal Services Agreement attached as Exhibit “A” and incorporated herein by reference to designate Chelsea O’Sullivan of RWG as City Attorney, and authorizes the City Manager to execute the said First Amendment on behalf of the City.

SECTION 3. This Resolution is effective immediately upon adoption.

SECTION 4. That the City Clerk shall certify to the passage and adoption of this Resolution and shall cause a certified copy to be filed in the book of original resolutions.

PASSED, APPROVED AND ADOPTED this 12th day of February, 2024.

_________________________________
Mark Infanti, Mayor
APPROVED AS TO FORM: ATTEST:
__________________________________ __________________________________ Chelsea O’Sullivan, City Attorney Annamarie Porter, City Clerk Attachment A
42 STATE OF CALIFORNIA )
COUNTY OF SANTA BARBARA )ss

CITY OF SOLVANG )
I, Annamarie Porter, City Clerk of the City of Solvang, California do hereby certify that Resolution No. 24-1240 was passed and adopted by the City Council of the City of Solvang at a regular meeting of said City Council held on the 12th day of February, 2024, and thereafter signed and approved by the Mayor and attested by the City Clerk, and that said resolution was adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
________________________________
Annamarie Porter, City Clerk
43 FIRST AMENDMENT TO THE LEGAL SERVICES AGREEMENT
This First Amendment (“Amendment”) amends the Legal Services Agreement (“Agreement”) dated December 21, 2020 by and between the City of Solvang (“City”) and the Richards, Watson & Gershon (“RWG”).

RECITALS
A. Pursuant to the Agreement, the City retained RWG to serve as the appointed Interim City Attorney.

B. Section 4.0 of the Agreement designated David M. Fleishman as the Interim City Attorney and responsible for providing legal services to the City as well as assigning work to other RWG attorneys.

C. Since that time RWG transitioned from the interim capacity to serve as City Attorney.

D. The Parties wish that RWG employee Chelsea O’Sullivan be designated as City Attorney for the City of Solvang and have the responsibility for providing legal services to the City and assigning work to other RWG attorneys.

Therefore, the Parties agree as follows:

1. Section 1. Recitals, paragraph a. shall be amended to read as follows:
a) The City desires to retain RWG, having expertise in municipal law, to serve as the appointed City Attorney.

2. Section 4. shall be amended to read as follows:

4. Designation of City Attorney. Chelsea E. O’Sullivan shall be designated as City Attorney for the City, to serve at the will and pleasure of the City Council. O’Sullivan will be the RWG attorney with responsibility for providing legal services for the City, and will be the principal contact for the City, the City Council, and City staff. Other RWG attorneys, including Assistant City Attorneys, will be assigned at O’Sullivan’s discretion, to work on legal matters for the City as-needed under her supervision.

3. Except as modified herein, all other terms and conditions of the Agreement remain the same.

IN WITNESS WHEREOF, the parties have caused their duly authorized representatives to sign below

CITY OF SOLVANG
___________________
Randy Murphy, City Manager
ATTEST:
___________________
Annamarie Porter, City Clerk

RICHARDS, WATSON & GERSHON
A Professional Services Corporation
___________________
Craig A. Steele, President
Exhibit A
44 99904-0118\2478852v1.doc

LEGAL SERVICES AGREEMENT
THIS LEGAL SERVICES AGREEMENT (“Agreement”) is made and entered into as of December 21, 2020, by and between the City of Solvang (“City”), a California Municipal Corporation, and the law firm of Richards, Watson & Gershon (“RWG”), A Professional Corporation. In consideration of the mutual promises set forth herein, the parties agree as follows:

1. Recitals. This Agreement is made with respect to the following purposes and facts that each party agrees are true and correct:
a) The City desires to retain RWG, having expertise in municipal law, to serve as the appointed Interim City Attorney.
b) RWG is engaged in the business of furnishing expert legal services in municipal issues and is fully competent, authorized, and able to perform the legal services required under this Agreement.
c) RWG has the knowledge, skills, resources, necessary licenses, and professional expertise to perform the services called for by this Agreement.
d) City and RWG desire to enter into this Agreement as a comprehensive legal services agreement.

2. Scope of Work. RWG shall perform all legal services for the City as directed by the City Council. RWG shall at all times, without limitation, faithfully and competently perform all tasks described herein in a manner satisfactory to City and consistent with that level of care and skill ordinarily exercised by members of the profession currently practicing in the same locality under similar conditions. Legal services shall include the following:
a) Attendance at City Council meetings, and any other meeting directed by the City Manager (hereafter “City Manager” shall include the City Manager’s designee), unless excused therefrom by the City Manager;
b) Attendance at staff meetings when directed by the City Manager; c) Legal research and legal advice to the City Council, Planning Commission, other City commissions and boards, various committees and sub-committees, the City Manager and City staff;
d) Preparation and review of ordinances, resolutions, and agreements as requested; e) Representation of the City in non-adversarial administrative proceedings, legislative hearings and other intergovernmental matters;
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f) Representation of the City and City officials and employees in claims and litigation filed by or against the City as requested;
g) Oversight of legal matters handled by outside counsel; h) Legal services for entities created by the City Council; i) Bond counsel, disclosure counsel and issuer counsel services in connection with the issuance of bonds or other obligations by the City, or any entity created by the City; j) Municipal Code criminal prosecution services; and
k) Such other legal services as may be directed by the City Council or City Manager from time to time.

3. Term. This Agreement shall commence on December 22, 2020 (“Commencement Date”) and shall continue in effect until terminated by the City or RWG. City or RWG may terminate this Agreement at any time, with or without cause, by giving thirty (30) days written notice to the other party prior to termination of this Agreement. In the event of termination, RWG shall comply with all provisions of the Rules of Professional Conduct for the termination of a client relationship, shall assist the City in transition to a new firm, and shall be compensated for such assistance at the rates provided for in this Agreement.

4. Designation of Interim City Attorney. David M. Fleishman shall be designated as Interim City Attorney for the City, to serve at the will and pleasure of the City Council.

Fleishman will be the RWG attorney with responsibility for providing legal services for the City, and will be the principal contact for the City, the City Council, and City staff. Other RWG attorneys, including Interim Assistant City Attorneys, will be assigned by Fleishman, to work on legal matters for the City as-needed under his supervision.

5. Compensation, Expenses and Billing.
a) Compensation Rates. RWG shall be compensated for the performance of legal services in accordance with the schedule (“Compensation Rate Schedule”), attached to this Agreement as Exhibit A and incorporated herein as though set forth in full. The terms of this Agreement and the Compensation Rate Schedule shall apply to legal services performed for entities affiliated with the City that may be established. Except as provided in paragraph B of this Section, the Compensation Rate Schedule attached as Exhibit A shall remain in effect until amended by mutual agreement of the parties. b) Adjustment in Rates by Change in CPI. Commencing January 1, 2022, and annually thereafter, the hourly rates set forth on Exhibit A shall automatically increase by the percentage change in the Consumer Price Index (All Urban Consumers, All Items; Western Region). The calculation shall be made using the immediately previous month of October over the month of October in the prior year. Any such annual adjustment that equals or exceeds four percent (4%), and any other adjustments in the rates, shall require prior written approval of the City Council. In the event the Consumer Price Index (All Urban Consumers, All Items; Western Region) ceases to be published or ceases to be 46 -3-
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published in the month of October, City and RWG shall meet and confer to select a mutually agreeable replacement index.
c) Reimbursable Expenses and other Costs. RWG shall be compensated for expenses and costs as set forth in the attached “Compensation Rate Schedule.” d) Billing. RWG shall provide to City a monthly invoice for services provided, time spent providing those services, and costs incurred in the form customarily supplied by RWG to public agency clients being billed on an hourly basis. City shall process and cause such invoices to be paid promptly and no later than within thirty (30) days of receipt of invoice.

6. Conflicts of Interest. RWG shall comply with all applicable laws and professional rules and standards relating to any known conflict of interest involving the City and matters upon which RWG is providing legal services under this Agreement. RWG shall not reveal confidential information of the City except with the consent of the City Manager, City Council or as otherwise required by law. RWG shall notify the City Manager or City Council, depending on the circumstances, of any conflict of interest related to matters upon which it is providing legal services under this Agreement upon discovery of any such conflicts. In the event that such conflict is not or cannot be waived or resolved, City shall retain alternate legal counsel and, to the extent permitted by law and professional responsibility requirements, RWG shall assist and cooperate with such legal counsel retained by the City on the matter for which the conflict arose.

7. Client Files.
a) At the conclusion of RWG’s legal representation of the City, the original client files for the work performed under this Agreement for the City shall be made available to City.

RWG will be entitled to make copies of the client files. City shall take possession of any and all original contracts, and other such important documents that may be in the client files and RWG shall have no further responsibility with regard to such documents. b) If City does not take possession of all client files at the conclusion of RWG’s legal representation of the City, RWG shall store such client files for a period of at least one (1) year. At the conclusion of such one (1) year period, RWG may send to City a notice, advising of RWG’s intention to dispose of the client files. The City shall have sixty (60) days from the date of such notice to take possession of the client files. If City does not take possession of the client files during that time, City agrees that RWG may dispose of the client files without further notice.
c) This section shall survive the expiration of this Agreement.

8. Insurance.
a) Coverage Levels. RWG shall maintain at all times during the term of this Agreement policies of insurance with at least the minimum coverage specified below:
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i. General liability insurance with a combined single limit of not less than Two Million Dollars ($2,000,000);
ii. Workers’ compensation coverage in compliance with California law; iii. Professional liability coverage with a minimum limit of liability of Two Million Dollars ($2,000,000) per claim and Four Million Dollars ($4,000,000) in the aggregate. Such insurance may be subject to a self-insured retention or deductible to be borne entirely by RWG which shall not exceed Two Hundred Fifty Thousand Dollars ($250,000) per claim, without prior approval of the City Manager.
b) All such policies of insurance specified above shall:
i. Except as to professional liability insurance, provide minimum thirty (30) days’ notice of cancellation by insurer, except in the event of non-payment of premium, in which case ten (10) days’ notice is to be provided;
ii. Be maintained in full force and effect throughout the term of this Agreement; and iii. Be placed with insurance carriers with an A.M. Best rating of no less than A-:VII or otherwise acceptable to City.

9. Independent Contractor. No employment relationship is created by this Agreement. RWG shall be an independent contractor of City, except that at all times providing services under the Agreement, RWG’s shareholders and employees shall be acting as public officials.

10. General Provisions.
a) Non-Discrimination. In the performance of this Agreement, RWG shall not unlawfully discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, sexual orientation or medical condition. b) Assignment/Delegation. This Agreement contemplates the personal professional services of RWG to City and neither this Agreement, nor any portion thereof, shall be assigned or delegated by either party without the prior written consent of both parties. c) Interpretation. The following rules of legal construction shall apply:
i. This Agreement is made and entered into in the State of California and shall in all respects be interpreted, enforced and governed under the substantive laws of the State of California.
ii. The article and section captions and headings in this Agreement have been inserted for convenience only, and shall not be considered or referred to in resolving questions of interpretation or construction.
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iii. Whenever in this Agreement the context may so require the singular shall refer to and include the plural.
d) Attorney’s Fees. The parties acknowledge and agree that each will bear its own costs, expenses and attorney’s fees arising out of or connected with the negotiation, drafting and execution of this Agreement.
e) Notices, etc. Any notice under this Agreement may be delivered either (i) personally; or (ii) by United States mail and electronic mail by depositing such notice in the United States mail, postage prepaid, and addressed as follows, with electronic mail copies described as follows:

TO CITY:

City of Solvang
1644 Oak Street__________________
Solvang, CA 93463
Attention: City Manager
TO RWG:

Richards, Watson & Gershon
847 Monterey Street, Suite 206
San Luis Obispo, CA 93401
Attention: David M. Fleishman
With a copy by electronic mail to:
[email protected].
f) Either party may, from time to time, by written notice to the other, designate a different address or contact person, which shall be substituted for the one above specified.

Notices, invoices and other documents delivered under this Agreement shall be deemed delivered either (i) upon receipt by personal service; or (ii) as of the third (3rd) business day after deposit in the United States mail and the sending of a copy of such notice by electronic mail.
g) Signatories. Each signatory warrants and represents that he or she is competent and authorized to execute this Agreement on behalf of the party for whom he or she purports to sign.
h) Entire Agreement. This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party’s own independent investigation of any and all facts such party deems material.
i) Modification of Agreement. This Agreement and the provisions set forth herein may be modified only by way of a written amendment to this Agreement that has been approved and executed by and on behalf of both RWG and the City. 49 -6-
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IN WITNESS WHEREOF, the parties have caused their duly authorized representatives to sign below.
[DATE]

CITY OF SOLVANG
By: Xenia Bradford
City Manager
Attest:

By:_____________________
________________________
City Clerk

RICHARDS, WATSON & GERSHON,
A Professional Corporation
By:_____________________
Craig A. Steele
President

50 -7-
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EXHIBIT A

RICHARDS, WATSON & GERSHON

COMPENSATION RATE SCHEDULE

FOR CITY OF SOLVANG
(EFFECTIVE _________________)
Legal services provided by Richards, Watson & Gershon (“RWG”) to the City of Solvang (“City”) shall be billed to, and compensated by, the City as follows:

A. General Services.

All legal services that are not defined below as Litigation Services, Municipal Code Litigation Services, Bond Counsel Services, or Third-Party Services shall be defined as General Services. Without limitation, all of the following are General Services:

1. Attendance at City Council meetings, and any other meeting directed by the City Manager (hereafter “City Manager” shall include the City Manager’s designee), unless excused by the City Manager.

2. Attendance at staff meetings when directed by the City Manager.

3. Legal research and legal advice to the City Council, Planning Commission, other City commissions, various committees and sub-committees, the City Manager and City staff.

4. Preparation and review of ordinances, resolutions, and agreements as requested.

5. Oversight of legal matters handled by outside counsel.

6. Legal services for entities created by the City Council.

7. Municipal Code enforcement services; and

8. Such other legal services as may be directed by the City Council or City Manager from time to time.

General Services shall be billed to, and compensated by, the City at a composite hourly rate for all attorneys of $225 per hour for the first fifty (50) hours billed each calendar month, and $250 per hour for hours billed in excess of fifty (50) per calendar month.

B. Litigation Services.

Litigation Services will be defined as representation of the City in all aspects of the initiation, advancement, or defense of claims in litigation, arbitration, or mediation, but excluding Municipal Code Enforcement Litigation Services. Additionally, Litigation Services will include representation of the City in administrative proceedings before other public agencies.
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Litigation Services will be billed to, and compensated by, the City at a composite rate of $295 per hour for all attorneys.

C. Bond Counsel Services.

Bond Counsel Services will be defined as bond counsel, disclosure counsel and issuer counsel services in connection with the issuance of bonds or other obligations by the City, or any entity created by the City. Bond Counsel Services will be billed to, and compensated by, the City as follows:

1. RWG shall charge a composite hourly rate for all attorneys of $325 per hour for any of these services. The maximum total fee charged for an issuance shall not exceed an amount that the City Manager deems fair and reasonable based upon generally accepted industry standards and practices.

2. RWG’s costs and expenses shall be paid in accordance with this Exhibit.

3. In the event the proceedings for issuance of the bonds are terminated before closing, RWG would expect to be paid for its services to the date of abandonment at the hourly rate set forth above, but the amount of that payment would be subject to reduction at the sole discretion of the City Manager.

4. In the event the City forms or is a member of a joint powers authority that has the power to issue bonds or other obligations, RWG shall provide bond counsel, disclosure counsel and issuer counsel services to the joint powers authority in connection with the issuance of bonds or other obligations, if and when requested by the joint powers authority. The compensation for Bond Counsel Services in connection with service to a joint powers authority shall be as specified in this Exhibit unless there is a separate contract or agreement with the joint powers authority that provides a fee schedule or rate.

5. Supplemental fees for unanticipated circumstances:
i. As to lease revenue bonds, in some instances it may be necessary to call upon the real estate expertise at our firm to resolve unanticipated issues that arise over questions of title, encumbrances, or other matters relating to the leased assets. In those instances, we will bill our additional time at a composite rate of $295 per hour. We will notify the City at the earliest point possible if we believe that the work rises to the level of additional time subject to this paragraph, and the total fee for this additional work will not exceed an amount which the City Manager deems fair and reasonable and would be supplemental to the fee caps described above.
ii. As to the refunding of existing tax-exempt bonds, in some instances our review of the timing or purposes of expenditures of proceeds of the refunded bonds, or the use of property financed or refinanced with proceeds of the refunded bonds, could require supplemental analysis. In those unanticipated instances, we will bill our additional time at a composite rate of $295 per hour. We will notify the City at 52 -9-
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the earliest point possible if we believe that the work rises to the level of supplemental analysis subject to this paragraph, and the total fee for this supplemental analysis will not exceed an amount which the City Manager deems fair and reasonable and would be supplemental to the fee caps described above.

D. Third-Party Services.

Third-Party Services will be defined as any legal services provided in a matter where the City elects to have its legal costs paid by a third-party. Third-Party Services will be billed to, and compensated by, the City at a composite hourly rate of $325 per hour for all shareholders and senior attorneys, and $275 per hour for all associates.

E. Paralegal Services.

Paralegal services will be billed to, and compensated by, the City at a composite hourly rate of $150 per hour for all paralegals.

F. Reimbursable Costs and Other Expenses.

Mileage, other than for travel to and from regularly scheduled meetings of the city council, will be billed at the standard rate established by the IRS for deducting the operating expenses of an automobile used for business purposes. Non-routine copying costs on projects exceeding 100 pages will be charged at $.05 cents per page if copied internally, or at actual costs if referred to a third-party vendor. RWG will not charge for routine copying or facsimiles. All other costs, such as long distance telephone charges, messenger and delivery services, and legal research services will be charged at RWG’s actual out-of-pocket expenses, with the exception that the City will not be billed for telephone calls within the State of California. RWG will not charge for word processing and similar clerical tasks, or for the costs of first-class postage. 53 CITY COUNCIL STAFF REPORT
AGENDA ITEM 4.e
Meeting Date: February 12, 2024
SUBJECT: Approve Amendment 5 to the Agreement with Rafael Ruiz for modified scope of janitorial services for the additional amount not to exceed $3,448, for a contract total amount not to exceed $1,385,194 for the existing term to December 31, 2023, and authorize the Mayor to execute on behalf of the City; and Approve a budget amendment in the amount of $3,448 for services rendered.

PREPARED BY: Rodger A. Olds, Director of Public Works/City Engineer DISCUSSION:

In September Council extended the contract for Rafeal Ruiz to perform janitorial services through the 2023 Calendar year and increased the contract amount by $90,000 to complete the services though the year with the understanding that a new multi-year janitorial contract would be executed from January 1st onward. After a formal RFP process, Council approved a new contract for janitorial services on December 11, 2023, with Extreem Clean Janitorial.

The high intensity of cleaning required through the 2023 Julefest, as well as additional cleanings and services necessary due to the currently vacant park host in Hans Christian Andersen Park caused the services from Rafel Ruiz to exceed the approved contract amendment by a total of $3,448. Since the overall contract and four (4) previous amendments exceed City staff’s approval authority, the City requires Council approval of Amendment 5. Furthermore, it is requested that the 2023/24 budget for Janitorial Services be increased by $3,448, to cover this cost.

The proposed Amendment 5 increases the contract amount by $3,448 to a total contract amount of $1,385,194 for services rendered through the term of the contract which was December 31, 2023.

Approval of Amendment 5 will allow the City to pay the final invoices received from Rafiel Ruiz Janitorial.

City staff will bring forward a request to increase the janitorial services budget with the mid-year budget adjustments in a future agenda.

ALTERNATIVES:

City Council could deny Staff’s request for this contract extension. This would cause Rafiel Ruiz Janitorial to seek other means to recover the invoiced amount from the City.

FISCAL IMPACT:

The fiscal impact to this action would increase the City’s budget for Janitorial Services by $3,448.

ATTACHMENTS:

A – Rafael Ruiz – Amendment 5
B – Rafael Ruiz – Original Contract and Amendments 1-4
54 AMENDMENT NO. 5
to the Agreement with

RAFAEL RUIZ
THIS FIFTH AMENDMENT is made and entered into this 12th day of February between the CITY OF SOLVANG, a municipal corporation and Charter City (City) and RAFAEL RUIZ, a Sole Proprietor (Contractor). In consideration of the mutual covenants and conditions set forth in the original Agreement dated, February 27, 2017, the First Amendment dated September 12, 2019, the Second Amendment dated September 8, 2020, the Third Amendment dated July 1, 2023, and the Fourth Amendment dated September 25, 2023 for janitorial services the parties agree to the additional amount not to exceed $3,448 for modified scope of janitorial services.

All remaining portions of the original Agreement and applicable portions of prior Amendments shall remain in full force and effect.

CITY OF SOLVANG RAFAEL RUIZ

Mark Infanti, Mayor Rafael Ruiz, Owner
APPROVED AS TO FORM:

Chelsea E. O’Sullivan, City Attorney
ATTEST:

Annamarie Porter, City Clerk
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CITY COUNCIL STAFF REPORT
AGENDA ITEM 4.f
Meeting Date: January 22, 2024
SUBJECT: Adopt Resolution No. 24-1241 adopting the Santa Ynez Valley Transit (SYVT) 2024 ADA Paratransit Plan
PREPARED BY: Rodger A. Olds, Director of Public Works/City Engineer DISCUSSION:

SYVT is the regional transit operation that serves the Santa Ynez Valley. The three stake holders for the service, which include the City of Solvang, the City of Buellton, and the County of Santa Barbara have an agreement to share Federal and State transit monies assigned to each local jurisdiction. The agreement designates the City of Solvang as the administrator for SYVT.

The Federal nature of most transit funding requires compliance with rules and guidelines established by the Federal Government including the Americans with Disabilities Act (ADA). Thus, per ADA requirements the City is required to adopt and maintain a current ADA Paratransit Plan in order for SYVT to continue to be eligible to receive and utilize federal transportation funding. City Council previously adopted an ADA Paratransit Plan in 2017. It is industry standard for this plan to be updated every five (5) years in order to remain current.

Staff has worked with the transit consultant Moore & Associates to prepare the 2024 ADA Paratransit Plan specific to Santa Ynez Valley Transit. The plan has been reviewed by City engineering and legal staff. It is recommended to approve Resolution 24-1241 adopting the 2024 ADA Paratransit Plan.

The 2024 ADA Paratransit Plan provides direction regarding service structure, fares, ADA eligibility criteria and processes, rider behavior, and service restriction and suspension.

The ADA Plan was last updated in October 2017. Since that time there have been a number of changes to the SYVT program including a change of operations contractor (RATP Dev) and a change in the paratransit (i.e., dial-a-ride) reservation process.

Presented below is a summary of the revisions included in the draft 2024 ADA Paratransit Plan:
• Inclusion of Dial-A-Ride performance data through FY 2022/23. • An update of the SYVT fare structure table.
• Summary of the results of the August 2022 DAR Customer Survey. • Inclusion of updated narrative specific to the periodic “ADA Certification Process”. • Clarification regarding the proposed policy specific to repeat customer “no shows”. • An update of the “Service Suspension Policy” narrative to reflect current FTA guidance as well as transit industry “best practices”.
• An update to the “Prohibited Behaviors” narrative to reflect current FTA guidance as well as transit industry “best practices”.

The full draft 2024 ADA Paratransit Plan is provided with this report as Exhibit 1 to the Resolution 24- 141
1241. It is available to the public online at www.SYVT.com. Interested persons may also obtain a printed copy of the Plan by calling (805) 688-5452.

Assuming the Council adopts the 2024 ADA Paratransit Plan as presented, said Plan would then be submitted to Caltrans District 5 for review and approval. The adopted Plan would also be incorporated into the City's 2023 Short Range Transit Plan which Council adopted on March 27, 2023.

ALTERNATIVES:

Council may choose to not approve the resolution adopting the 2024 ADA Paratransit Plan. This could result in a negative finding in the City’s future FTA and/or TDA Triennial Performance Audits, which could ultimately result in a loss of Federal transportation funding received by the City of Solvang and its partners to fund SYVT.

FISCAL IMPACT:

Adoption of the 2024 ADA Paratransit plan will allow the City and its transit partners to continue to receive Federal transportation funding.

ATTACHMENTS:

A – Resolution 24-1241
142
RESOLUTION NO. 24-1241

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOLVANG CALIFORNIA ADOPTINGTHE SANTA YNEZ VALLEY TRANSIT (SYVT) 2024 ADA PARATRANSIT PLAN WHEREAS, the City of Solvang maintains an agreement with the County of Santa Barbara and the City of Buellton for funding and administration of SYVT; and WHEREAS, said agreement designates the City of Solvang as the managing agency for SYVT; and
WHEREAS, SYVT utilizes Federal funding which requires compliance with the Americans with Disabilities Act (ADA); and
WHEREAS, the ADA requires SYVT to adopt and maintain a current ADA Paratransit Plan; and WHEREAS, the previous ADA Paratransit Plan that was Adopted in 2017 has been updated and is in need of adoption; and
WHEREAS, failure to approve the updated 2024 ADA Paratransit Plan could result in a negative finding in the City’s future Federal Transit Administration (FTA) and or Transportation Development Act (TDA) Triennial Performance Audits and jeopardize Federal transportation funding for the operation of the SYVT program.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SOLVANG DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The City Council of the City of Solvang adopts as findings the recitals set forth above.

SECTION 2. The City Council of the City of Solvang approves and adopts the 2024 SYVT ADA Paratransit Plan included as Exhibit 1 to this resolution.

SECTION 3. The City Council authorizes the submittal of the adopted plan to Caltrans for review and approval.

SECTION 4. That this resolution shall be effective upon adoption SECTION 5. That the City Clerk shall certify to the passage and adoption of this resolution and shall cause a certified copy to be filed in the book of original resolutions.

PASSED, APPROVED, AND ADOPTED on this 12th day of February 2024. ______________________________
Mark Infanti, Mayor
APPROVED AS TO FORM: ATTEST:

______________________________ ______________________________ Chelsea O’Sullivan, City Attorney Annamarie Porter, City Clerk 143

STATE OF CALIFORNIA )
COUNTY OF SANTA BARBARA )ss

CITY OF SOLVANG )
I, Annamarie Porter, City Clerk of the City of Solvang, California do hereby certify that Resolution No. 24-1241 was passed and adopted by the City Council of the City of Solvang at a regular meeting of said City Council held on the 12th day of February 2024, and thereafter signed and approved by the Mayor and attested by the City Clerk, and that said resolution was adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Annamarie Porter, City Clerk
144

SANTA YNEZ VALLEY TRANSIT
ADA Paratransit Plan
JANUARY 2024
EXHIBIT 1
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1.1 Agency Information
The Americans with Disabilities Act (ADA) Paratransit Plan for Santa Ynez Valley Transit has been developed in accordance with the Code of Federal Regulations, Title 49, Volume 1, from the U.S. Government Printing Office via GPO Access, cite 49 CFR 37.

Submitting Entity
City of Solvang
1644 Oak Street
Solvang, CA 93463
Contact person: Rodger Olds, Public Works Director
Telephone: (805) 688-5575

1.2 Administration and Oversight
In September 1992, the City of Solvang assumed administrative and management responsibility for Santa Ynez Valley Transit (SYVT) under terms of a Memorandum of Understanding between the Countyof Santa Barbara and the Cities of Buellton and Solvang. Prior to this time, administrative and management activities for Sana Ynez Valley Transit were performed by the County of Santa Barbara. The daily operation of SYVT is performed under contract by a private company, RATP Dev.

Based on American Community Survey 2022 data, the service area encompasses a population of approximately 22,500.

1.3 Existing Fixed-Route Service
The fixed-route service (consisting of two routes) links the cities of Buellton and Solvang with the adjacent unincorporated areas of Santa Ynez and Los Olivos within Santa Barbara County along two route alignments. At the time of the Plan update, there were 34 bus stops, each of which is believed to be accessible to persons with disabilities including persons who use wheelchairs.

The SYVT fleet includes six vehicles of similar make, model, and capacity. All SYVT vehicles feature wheel-chair lifts and are ADA-compliant. Three vehicles are used to operate the fixed-route service, providing bi-directional service Monday through Saturday, from 6:30 a.m. to 7:00 p.m.

1.4 Existing Paratransit Service
Santa Ynez Valley Transit operates a Dial-A-Ride service open to persons age 60 and above (proof of age required) as well as ADA-certified individuals regardless of age.

Service is reflective of the ADA regulations, which requires complementary 146
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paratransit service within a ¾-mile corridor of existing fixed-route service. In some neighborhoods, the Dial-A-Ride service may go beyond the mandated ¾-mile corridor.

Service hours mirror the fixed-route service (Monday through Saturday, 6:30 a.m. to 7:00 p.m.). General public Dial-A-Ride is offered on Sunday (8:30 a.m. to 12:30 p.m. and 1:00 p.m. to 4:00 p.m.). Exhibit 2 illustrates the fixed-route alignment as well as the Dial-A-Ride service area.

The SYVT fleet includes six vehicles of similar make, model, and capacity. All SYVT vehicles feature wheel-chair lifts and are ADA-compliant. Depending upon the number of rides requested on a given day, one to two vehicles are used to operate the dial-a-ride service.

In Fiscal Year 2022/23 the Dial-A-Ride service provided 2,406 unlinked trips. The demand for paratransit service is still recovering from the COVID-19 pandemic, although it has continued to increase gradually year-over-year.

Exhibit 1: Dial-A-Ride Ridership
3,583
1,969
2,339 2,406
0 500
1,000
1,500
2,000
2,500
3,000
3,500
4,000
FY 2019/20 FY 2020/21 FY 2021/22 FY 2022/23
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Exhibit 2: Local Fixed-Route and Dial-A-Ride Service Area Map Capacity Constraints
Santa Ynez Valley Transit does not limit the availability of complementary paratransit service to ADA paratransit-eligible individuals by any of the following:

1. Restrictions on the number of trips an individual will be provided.

2. Waiting lists for access to the service.

3. Any operational pattern or practice that significantly limits the availability of service to ADA paratransit-eligible persons.
a. Such patterns or practices include, but are not limited to, the following:
i. Substantial numbers of significantly untimely pickups for initial or return trips.
ii. Substantial numbers of trip denials or missed trips. iii. Substantial numbers of trips with excessive trip lengths. b. Operational problems attributable to causes beyond the control of agency (including, but not limited to, weather or traffic conditions affecting all vehicular traffic that were not anticipated at the time a trip was scheduled) shall not be a basis for determining that such a pattern or practice exists.
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No Dial-A-Ride customer shall be denied a trip reservation due solely to wheelchair capacity constraints. Santa Ynez Valley Transit staff may negotiate with customers a different trip pick-up or drop-off time to alleviate capacity constraints. The SYVT supervisor is also authorized to dispatch additional vehicles (as warranted) to accommodate ADA customers who would otherwise be denied a trip due to capacity constraints. Customers seeking service on Santa Ynez Valley Transit fixed routes who face capacity constraints(such asfully occupied wheelchair tie-down locations) should notify the dispatch office at (805) 688-5452 at the time of capacity concern.

A Dial-A-Ride vehicle may be dispatched to transport the customer to their desired bus stop location and the customer will be charged the applicable fixed-route rate.

1.5 Fares
The current fare structure is presented in Exhibit 3. The Dial-A-Ride service remains compliant with ADA regulations, which states the fare for a complementary paratransit service cannot exceed twice that of the general fare of the corresponding fixed-route service. As of July 1, 2011, the Dial-A-Ride fare for seniors and ADA-certified customers was reduced from $2.25 to $1.75 per trip through a subsidy provided by the MOU partners.

In addition to fare payment onboard the vehicles, fare media may be purchased Monday through Friday (8 a.m. to 5 p.m.) at the SYVT office located at 595 Alamo Pintado Road, Suite C (Solvang). This facility is ADA-accessible.

Exhibit 3: Current Fare Structure – Dial-A-Ride
Service
Mode Classification Fare
Fixed-route
General Public $1.50
Senior $1.25
ADA-Certified $0.75
Children under 5 (w/paying adult) Free
Multi-Trip Pass (General) $15.00
Senior Multi-Trip Pass $12.50
ADA-certified Multi-Trip Pass $7.50
Monthly Pass (General) $42.50
Monthly Pass (Senior) $35.00
Monthly Pass (ADA-certified) $21.00
Dial-A-Ride
General Public (Sunday only) $2.25
Senior/ADA-certified $1.75
Senior/ADA-certified Multi-Trip Pass $17.50
Attendants and Service Animals Free*
*when accompanying an ADA-certified rider.
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1.6 Paratransit Fleet Composition
Given the size and scope of the Santa Ynez Valley Transit program as well as the rural nature of the service area, the fixed-route and Dial-A-Ride services share a common fleet. The pull-out requirement for the fixed-route service is three vehicles, while the Dial-A-Ride service fleet requirement varies based on demand (i.e., the number of booked trips). All SYVT vehicles feature space for up to two (2) wheelchairs and are gasoline-powered. The current fleet includes six Class 4 (25- foot) cutaway vehicles: two model year 2016, two model year 2018, and two model year 2020.

1.7 Public Participation
In August 2022, Santa Ynez Valley Transit completed a Dial-A-Ride survey designed to capture details regarding Dial-A-Ride (DAR) customer travel habits, perceptions, and mobility needs.

A survey instrument was submitted to the City of Solvang’s project manager for review and approval. The survey was distributed via first class mail to 125 recent Dial-A-Ride customers. A postage-paid return envelope was included. The survey was also made available onboard the vehicles across a three-day period.

The survey revealed:
• More than 79 percent of respondents ride twice a week or less. • The most common trip purpose is to access healthcare (39.1 percent). • Respondents noted they use the service because they don’t drive or no longer drive (37.5 percent).
• Respondents typically use the SYVT regular bus as well (40 percent). • All respondents noted they travel alone while using Dial-A-Ride.

A community survey was also launched in August 2022 to identify community mobility needs, perceptions of Santa Ynez Valley Transit services among riders and non-riders, and barriers to use well as potential motivators for use. Such data can help guide service evaluation and identify potential areas of improvement.

A survey instrument was crafted and provided to the City of Solvang’s project manager for review and approval. A link to the project webpage (which featured the online survey) was provided on the Santa Ynez Valley Transit website, on posters and flyers distributed throughout the Santa Ynez Valley, and through a media release distributed to local media outlets.
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The survey revealed:
• Most common barrier to use of public transit: Prefer to drive own vehicle (45.8 vehicle).
• Access to a personal vehicle (100 percent).
• Greatest motivator to potential future use of public transit: Lose access to personal vehicle and/or lose driver license/stop driving (41.4 percent each). • Has not used SYVT or Dial-A-Ride within the 90 days prior to survey contact (86.2 percent).
• Speaks English at home (82.1 percent).
• Believes public transit is an important service for people with no/limited transportation options (72.4 percent).

Santa Ynez Valley Transit is the sole publicly funded paratransit provider for individuals with disabilities and seniors over the age of 60 in its jurisdiction.

The participation of individuals with disabilities in the continued development and assessment of SYVT services is encouraged. Interested individuals may submit comments or concerns to the City’s Public Works Director either via letter (City of Solvang, 411 Second Street, Solvang 93463), email ([email protected]), or phone (805-688-5575).

1.8 ADA Certification Process
Visitors
Persons certified as ADA-eligible by another transit agency who are visiting the Santa Ynez Valley may use the Dial-A-Ride service for any combination of 31 days within any 365-day period without proof of residency or completion of a Santa Ynez Valley Transit ADA certification application.

Persons with disabilities (all ages)
Persons with disabilities desiring use of the demand-response service must submit a completed application including a physician’s signature. A photocopy of a government- issued identification card is also required. The application form, which is available in English and Spanish, is shown in Exhibit 5.

Applicants are assumed to be eligible to use the dial-a-ride service during the application review period.

As outlined within the ADA, there are three categories under which a person may be eligible for complementary ADA paratransit service:

1. An individual with a disability who is unable, as the result of a physical or 151
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mental impairment (including a vision impairment), and without the assistance of another individual (except the operator of a wheelchair lift or other boarding assistance device) to board, ride, or disembark from any vehicle on the system which is readily accessible to and usable by individuals with disabilities.

2. An individual with a disability who needs the assistance of a wheelchair lift or boarding assistance device is able, with such assistance, to board, ride, and disembark from any vehicle which is readily accessible to and usable by individuals with disabilities if the individual wants to travel on a route on the system during the hours of operation of the system at a time, or within a reasonable period of such time, when such a vehicle is not being used to provide designated public transportation on the route.

3. An individual with a disability who has a specific impairment-related condition which prevents the individual from traveling to a boarding location or from a disembarking location on the regular system.1 Application
Eligibility will be based primarily on the information presented within the application. Applicants are assumed to be eligible to use the dial-a-ride service during the application review period.

The completed application along with a photocopy of a government-issued identification card should be submitted to:

ADA Coordinator
City of Solvang
411 Second Street
Solvang, CA 93463
1 49 CFR §37.123 – ADA paratransit eligibility: Standards. 152
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Exhibit 5: SYVT Dial-A-Ride Application forms
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Application Review
Once an application is received, it will be reviewed by the City of Solvang. Eligibility determination will be made within 21 calendar days.

Approval/Denial Determination
Once a determination has been made, a written notification, or an alternate accessible format upon request, will be mailed regarding ADA certification. If the applicant is determined eligible for ADA certification, the letter will contain information on how to schedule a SYVT Dial-A-Ride trip. If it is determined the applicant is not eligible for ADA certification, the letter will explain the basis for denial.

Appeals Process
Applicants who are denied certification and disagree with the eligibility decision have the right to an appeal. The applicant must request an appeal within 60 days of receipt of the initial eligibility decision. Individuals will have an opportunity to be heard in person and/or present additional information regarding their disability.

An Appeals Panel will review the case and make a final decision. The Appeals Panel will include persons not involved in the application approval/denial process. Once the appeal process is completed, the applicant will be notified within 30 calendar days. The final decision will be made available in writing or an alternate accessible format if so requested. If the appeal is denied, the reason(s) for denial will be included.

Recertification
Any applicant categorized as having a permanent disability must undergo recertification every three (3) years. Doing so will allow Santa Ynez Valley Transit to update its records to ensure correct information regarding an applicant’s disability and accurate emergency contact information are on file.

All applicants categorized as having a temporary disability will be given a specific date when eligibility to use Dial-A-Ride expires. Such determinations will be made on a case-by-case basis. If the disability persists beyond the expiration date given, a new application must be submitted.

Trip Reservation Procedure
Santa Ynez Valley Transit is in compliance with the ADA and its reservation process adheres to the following:
(b) Response time. The entity shall schedule and provide paratransit service to any ADA paratransit eligible person at any requested time on a particular day in 155
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response to a request for service made the previous day. Reservations may be taken by reservation agents or by mechanical means.
1) The entity shall make reservation service available during at least all normal business hours of the entity's administrative offices, as well as during times, comparable to normal business hours, on a day when the entity's offices are not open before a service day.
2) The entity may negotiate pickup times with the individual, but the entity shall not require an ADA paratransit eligible individual to schedule a trip to begin more than one hour before or after the individual's desired departure time.
3) The entity may use real-time scheduling in providing complementary paratransit service.
4) The entity may permit advance reservations to be made up to 14 days in advance of an ADA paratransit eligible individual’s desired trips.

When an entity proposes to change its reservation system, it shall comply with the public participation requirements equivalent to those of §37.137 (b) and (c).
2 Once an individual has been certified to ride Santa Ynez Valley Transit’s Dial-A-Ride service, he/she may schedule a trip for any purpose. To schedule a trip, call (805) 688-5452. Upon reaching the dispatcher, the patron should be prepared to provide the following information:
• Rider’s first and last name.
• If an attendant, child, companion, or service animal will also be riding. • Rider’s exact address, including an apartment number, building, or business name if appropriate.
• Exact pick-up address (if location differs from rider’s home address). • The exact address of rider’s destination, including suite number, building, or business name.
• Rider’s requested pick-up time and appointment time (if applicable). • If the rider is traveling with a wheelchair or other mobility device (scooter, crutches, etc.).

Reservations can be made Monday through Friday between the hours of 8:00 a.m. and 5:00 p.m. After hours, customers should leave a detailed message (providing all information listed above). If the requested time is available, the trip will be scheduled the following service day. If the desired time is unavailable, the customer will receive a return phone call to the number provided on the message and the 2 49 CFR §37.131 – Service criteria for complementary paratransit. 156
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dispatcher will suggest alternative times. To help accommodate rider travel needs, trip reservations must be made no later than the day prior than the desired trip time. Same-day trip requests are honored on an as-received basis, space permitting, and must be requested a minimum of two hours in advance.

Dial-A-Ride is a shared-ride service. Patrons are asked to allow at least a 30-minute travel time to their destinations given the vehicle may make additional pick-ups and drop-offs enroute.

Changes to Existing Reservations
If a reserved trip will not be made as originally scheduled, it must be canceled and rescheduled as a new trip with the SYVT Customer Service Representative (not the driver) with the new origin and/or destination at least two hours in advance of the scheduled trip. According to SYVT’s No-Show Policy, if the trip is not canceled two hours in advance, the customer will be considered a no-show if they choose not to take the scheduled trip. Depending upon the origin and destination of the new trip as well as other rider reservations, the customer may lose the originally scheduled pick-up time.

No changes to trip reservations will be allowed onboard the vehicle. The customer may take the trip as scheduled (and therefore incur no penalty) or may refuse to take the trip at the pick-up location (which will be considered a no-show). If the customer boards the vehicle, the driver will transport the customer to the scheduled location at the scheduled time. Boarding the vehicle will be viewed by the driver as confirmation by the customer that they want to take the reserved trip as originally scheduled. If the customer decides after boarding the bus or while enroute that he/she does not wish to travel to the scheduled location, the driver will return the customer to his/her home as the schedule allows. The trip will be recorded as a noshow and any scheduled return trip will be canceled.

It is not the intent of Santa Ynez Valley Transit to leave customers stranded away from home. However, last-minute schedule changes cannot be accommodated and will not be accepted onboard the vehicle due to their impact on the scheduled trips of other customers.

No-Show Policy
Santa Ynez Valley Transit depends on efficient scheduling to accommodate as many customers as possible. Therefore, it is important once a customer schedules a trip, the trip either be taken or cancelled within a reasonable amount of time. To ensure service efficiency and effectiveness, Santa Ynez Valley Transit has established a noshow and late cancellation policy. This policy allows SYVT to provide the most efficient service possible to each of its customers.
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Failing to appear for a scheduled trip, or canceling a trip without proper notice, is considered a no-show. A no-show is defined as:
• A passenger who fails to cancel an unneeded or unwanted scheduled trip. • A passenger who is not at the designated pick-up location at the scheduled time or service window.
• A passenger who cancels a scheduled ride less than two (2) hours in advance of the scheduled pick-up time.

Drivers will wait up to two minutes at the scheduled pick-up location upon arrival or after the beginning of the scheduled service window.

To encourage policy compliance, the following consequences for repeated noshows may be implemented:
• Two (2) no-shows within a four-month period will result in a verbal warning. • Three (3) no-shows within a four-month period will result in a written warning.
• Four (4) no-shows within a four-month period will result in a written notice of a 30-day service suspension.

Santa Ynez Valley Transit will notify all customers subject to service restrictions in writing. Upon request, such notification will be made available in alternate format.

Additional details regarding the format of verbal and written notices are provided in Section 1.9.

Santa Ynez Valley Transit has an appeals process that allows customers to appeal any restriction in service due to repeated no-shows. A customer may submit a written appeal within seven (7) calendar days of receiving notification and should submit a letter to Santa Ynez Valley Transit specifically outlining why the monetary fine or service restriction (suspension) should not be implemented.

1.9 Rider Behavior
Prohibited Behaviors
To ensure safety for both Santa Ynez Valley Transit customers and staff, SYVT prohibits seriously disruptive behavior, public health threats, and refusal to comply with adopted policies. ADA regulations expressly authorize a public transit agency to suspend a Dial-A-Ride customer’s service because of no-shows. ADA regulations also expressly authorize a public transit provider to refuse or suspend service to a Dial-A-Ride customer if the customer engages in conduct that is violent, seriously disruptive, or illegal.
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The following list provides examples of behavior and conduct that, generally speaking, would meet the ADA’s “violent, seriously disruptive or illegal conduct” standard. These examples serve as a starting point for the case-by-case determination required by the Service Refusal and Service Suspension policies and should not be viewed as a basis for automatic service suspension or refusal. In addition, this is not an exhaustive list of conduct and behaviors that might be encountered within Santa Ynez Valley Transit’s Dial-A-Ride program. These examples serve as representative illustrations of conduct and behavior that is potentially within the scope of the Service Suspension Policy and should be evaluated according to that policy’s requirements.

Violent, Seriously Disruptive, or Illegal Behavior
Service may be refused to riders who engage in violent, seriously disruptive, or illegal behavior. Examples of such behaviors include, but are not limited to, the following:
• Physical actions toward operators or other passengers, such as striking, biting, kicking, spitting, unwanted physical contact, and/or throwing items. • Threatening operators or other passengers.
• Isolated instances or a demonstrated pattern of causing damage to vehicles, such tearing seats, breaking windows, breaking seatbelts, removing or disabling equipment, and similar conduct.
• A demonstrated pattern of no-shows.
• Isolated instances or demonstrated pattern behaviors causing service disruption, i.e., that result in the bus operator having to interrupt service for a significant time period or having to put the vehicle out of service, preventing pick-up or drop-off of other customers, or results that have a similarly disruptive effect on service. Such behaviors include but are not limited to continuous shouting, screaming, banging the windows, upsetting other passengers, causing other passengers to engage in seriously disruptive conduct, and opening emergency windows.
• Isolated instances or a demonstrated pattern of unlawful behavior, such as possession of drugs or an open container of alcohol, smoking, exposing oneself, urination onboard Santa Ynez Valley Transit vehicles, sexual harassment of Santa Ynez Valley Transit customers or employees, and any other illegal behavior.

Public Health Threats
Service may be refused to any rider who poses a potential public health threat.

Examples of public health threats include, but are not limited to, the following:
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• A demonstrated pattern of uncontained incontinence;
• The existence of excrement on clothes or on hands; and • The existence of other body fluids, such as blood or vomit, on face, hands, or clothing.

Refusal to Comply with Safety Rules
A rider that refuses to comply with posted safety rules or driver instructions may be refused service. An example of such a refusal includes, but is not limited to:
• A demonstrated pattern of refusal to travel safely, such as refusal to remain seated (when seats are available and standing would pose a risk to safety), refusal to remain in an upright position, refusal to have mobility device secured, or boarding or attempting to board with an unsafe mobility device.

If the prohibited behavior results from a disability, Santa Ynez Valley Transit may require that a Personal Care Attendant (PCA) accompany the rider to control the prohibited behavior. Such a modification may also be required of senior customers who are unable to control their behavior due to dementia or other cognitive or memory issues.

Not Sufficient to Support Service Suspension or Refusal While the following behaviors may be undesirable and/or unwanted, they alone are not sufficient to support service suspension or refusal:
• Abusive or profane outbursts that do not fall under the criteria for “seriously disruptive behavior”; and
• Language or comments that are offensive, annoying, or embarrassing to Santa Ynez Valley Transit operators or staff.

Service Refusal Policy
Service refusal is intended to address conduct or behavior occurring at the time of service delivery but for which a suspension would not be appropriate. For example, a Santa Ynez Valley Transit customer who on a particular occasion insists on boarding with an unsafe device or object, or who is engaging in violent conduct, may be refused service on that occasion. The operator must immediately notify dispatch of the service refusal and the reason(s) for the service refusal. This should include a detailed factual description of the conduct or behavior upon which the operator based the decision to refuse service. The driver and dispatcher shall both document the incident via an incident report.

Where appropriate, alternative transportation arrangements should be made for a SYVT Dial-A-Ride customer to ensure the customer’s safety. For example, service 160
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refusal at a customer’s place of residence would not require alternative transportation. However, a service refusal at a non-home location could require that such arrangements be made. This could be in the form of a taxi ride home or being picked up by a SYVT field supervisor. In any case, the action should be documented and the trip must be recorded as a no-show. It is important that the trip be recorded as a no-show so that it will serve as a deterrent to the undesired behavior.

If service is refused for a prohibited behavior that is later determined to be the result of a disability, Santa Ynez Valley Transit will work with the customer and/or the customer’s representative to identify an accommodation or modification that will help prevent future service refusals due to the prohibited conduct or behavior.

Service refusals may not be used as a substitute for a service suspension. Behavior occurring repeatedly should be reviewed and addressed in accordance with the guidelines for service suspensions.

Service Suspension Policy
Investigation
Reports of inappropriate conduct (including failure to show for a scheduled ride) must be investigated to the extent practicable to determine the facts of the events giving rise to the report. If the investigation confirms that the conduct did occur, the investigator must then determine whether the conduct rises to the level of violent, seriously disruptive, or illegal.

In making this determination, the cause of the conduct should be considered; for example, if information is brought forward indicating the customer’s conduct is asserted to be involuntary due to their disability. In such circumstances, the relationship of the disability condition to the conduct at issue must be considered.

If the available information shows the conduct is involuntary and caused by the customer’s disability, the City of Solvang (as the administrator of Santa Ynez Valley Transit) must consider whether the conduct is such that some reasonable modification would enable the individual to use the service. If reasonable modification is not possible, or if the conduct is not involuntary or caused by the customer’s disability, reasonable modification would not be required. If appropriate, continued use of paratransit service may be conditioned upon the customer’s compliance with measures reasonably calculated to ensure the safety of the customer, other passengers, or employees.

Warnings
Generally, a service suspension will be implemented only after the customer has been given at least one (1) verbal warning and one (1) written warning (a total of two warnings) regarding the conduct or behavior for which a service suspension is 161
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contemplated.

A verbal warning must be documented by the driver or dispatcher via an incident report. This report should include the specifics of the behavior or conduct involved; the time, date and location of the conduct; the date and time the verbal warning was given, the name and title of the Santa Ynez Valley Transit employee who issued the verbal warning, and any other relevant facts. The incident report should note that the SYVT employee informed the customer as to the specific behavior that should cease or be corrected as well as the potential consequences of failing to change the behavior.

A verbal warning should be given when a Dial-A-Ride customer has accrued two (2) no-shows within a four-month period.

Behavior that triggers a written warning (including a no-show) must be documented by the driver or dispatcher via an incident report. A written warning should describe the behavior or conduct for which the warning is given. This description should include the specifics of the behavior or conduct involved; the time, date and location of the conduct; details regarding the prior verbal warning; and any other relevant facts. The written warning should advise the customer that the behavior or conduct must cease or be corrected, and of the consequences of failure to cease or correct the behavior or conduct. If appropriate, the warning should include a description of the conduct expected of the customer in the future or of the modification offered or required as a condition of continuing to provide Santa Ynez Valley Transit Dial-ARide service. SYVT staff shall consider whether the written warning itself or the corrective action suggested or the modification offered should be further discussed with the customer and/or his or her representative.

A written warning should be given when a Dial-A-Ride customer has accrued three (3) no-shows within a four-month period.

Notice of Service Suspension
If the proposed service suspension is the result of four (4) no-shows within a fourmonth period, the customer will be issued a Notice of Service Suspension effective for seven (7) days, as detailed in the No-Show Policy.

If the proposed service suspension is the result of five (5) no-shows within a fourmonth period, the customer will be issued a Notice of Service Suspension effective for thirty (30) days, as detailed in the No-Show Policy.

Notice of any proposed service suspension must be in writing. The notice must include identification of the prior warnings given regarding the conduct at issue. For each warning listed in the notice, the date of the warning, the behavior or conduct 162
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for which the warning was issued, and the customer’s attempts to cease or correct the behavior or conduct shall be summarized. If the service suspension is due to noshows, the date, time, and pick-up location of each no-show should be included in the written notice.

For behavior-related issues, service suspension should be implemented only after customer has been given the opportunity to be heard on the issue for which Santa Ynez Valley Transit is contemplating a service suspension (a “pre-suspension meeting”).

The notice must include a description of the immediate behavior or conduct which prompted the Notice of Service Suspension. This description should include the specifics of the behavior or conduct involved; the time, date and location of the conduct; and any other relevant facts.

The notice must advise the customer of his or her opportunity to be heard in-person or to submit written or alternative format information for the City of Solvang’s (as the administrator of Santa Ynez Valley Transit) consideration regarding the proposed behavior-related suspension. The notice shall advise the customer that the customer or the customer’s representative must contact SYVT designated representative within one week (stipulate date) to request an in-person meeting.

The name of and phone number for the designated representative shall be stated in the notice. If the customer prefers instead of an in-person meeting to submit a written response to the proposed suspension, the notice shall advise the customer of the date by which the written response must be received by the City of Solvang (as the administrator of Santa Ynez Valley Transit). Extensions of this date may be allowed for good cause.

Dial-A-Ride service will continue to be provided during the notification and presuspension meeting process unless the behavior in question creates an immediate risk to safety.

Pre-Suspension Meeting
If the customer or his/her representative has timely requested an in-person meeting regarding the proposed suspension for a behavior-related issue, the City-designated representative shall notify the customer of the date and time for the meeting. The meeting shall occur at City of Solvang offices unless a different location is agreed upon by the City- designated representative and the customer. If necessary, paratransit service shall be provided to the customer to and from the place of the pre-suspension meeting.

The pre-suspension meeting shall be informal. The customer shall be given the 163
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opportunity to provide the City-designated representative with the customer’s account, orally and by documents and other information, of the incident(s) upon which the proposed suspension is based. The customer may also present any other information relevant to the incident(s) upon which the proposed suspension is based. The customer may present his or her account and related information through a representative.

Once the pre-suspension meeting is complete or the customer’s written submission has been received and reviewed, or alternatively, the customer has neither requested a pre- suspension meeting nor provided a written submission by the specified date, the City-designated representative shall review the available information and decide whether or not to suspend service and, if service is to be suspended, determine the length of the behavior-related suspension. The customer shall be notified in writing of the decision, and the basis for the decision shall be explained. If the decision is to suspend the customer’s Santa Ynez Valley Transit DialA-Ride service, the customer shall also be advised of his or her right to appeal the service suspension. A description of the procedure for requesting an appeal of a service suspension shall also be included.

Duration of Service Suspension
A service suspension for a behavior-related issue should be “for a reasonable period of time.” “Reasonable period of time” depends on the facts of the specific incident.

In determining the length of the service suspension, the following factors should be considered:
• The need to protect other customers, employees, or system safety; • The seriousness of the risk created or harm caused by the customer’s behavior or conduct;
• The number of prior warnings given and the period of time over which those warnings were given; and
• The likely corrective effect of the suspension on the customer’s future behavior or conduct, in light of the customer’s particular circumstances.

Generally, similar situations should be addressed by similar suspensions.

Suspensions due to seriously disruptive behavior may be different than those imposed per the No-Show Policy depending upon the situation.

Exceptional conduct
Conduct that inflicts serious harm on another customer or a Santa Ynez Valley Transit operator or employee, results in serious damage to SYVT property, or creates an immediate actual risk to safety, may warrant immediate suspension of service without prior warning or a pre-suspension hearing. As soon as practicable following 164
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imposition of a suspension for exceptional conduct, the customer should be advised in writing of the basis for the suspension, including a description of the behavior or conduct involved; the time, date and location of the conduct; and any other relevant facts. The customer should also be advised of the opportunity for a pre-suspension meeting, as described above for Notice of Service Suspension. The procedures for convening a pre-suspension meeting outlined above should then be followed.

A suspension for exceptional conduct should be based on behavior or conduct that is extreme or egregious. A suspension under this provision should be the exception, not the rule, and should be used sparingly to address only the most severe and immediately dangerous or threatening actions. If such a suspension is necessary, it should be for no less than thirty (30) days.

Service Suspension Appeals Process
Customers who receive a service suspension based on behavior or conduct have the right to an appeal. The customer must request an appeal in writing within ten (10) calendar days of receipt of the decision regarding service suspension. The suspension will be put on hold during the appeals process unless the behavior in question creates an immediate risk to safety.

An Appeals Panel will review the case and make a final decision. The Appeals Panel will include persons not involved in the investigation and review of the initial determination or the presuspension meeting. Once the appeals process is completed, the applicant will be notified within ten (10) calendar days. The final decision will be made available in writing or an alternate accessible format if so requested. If the appeal is denied, the reason(s) for denial will be included, and the suspension will be reinstated.
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CITY COUNCIL STAFF REPORT
AGENDA ITEM 6.a
Meeting Date: February 12, 2024
SUBJECT: Discussion and possible direction to staff regarding City priorities on State Route 246, Mission Drive
PREPARED BY: Rodger A. Olds, Director of Public Works/City Engineer DISCUSSION:

Mission Drive, also known as State Route 246 is the primary route to and through the City of Solvang.

This route also bisects the City’s downtown area. This route is owned, operated, and maintained by the State of California Department of Transportation (Caltrans). The City does have maintenance responsibility for the pedestrian facilities and street trees along the route.

Being the City’s only primary arterial roadway, Mission Drive conveys more vehicle trips than any other roadway within the City. As such, traffic, congestion and operations on this roadway greatly impact the rest of the City’s roadway network.

Staff is working to set up meetings with the various Caltrans divisions to go over ongoing City concerns in regard to Mission Drive. Prior to this, Staff is seeking Council direction on various aspects of Mission Drive in order to focus on the desires of Council.

After the initial meetings with Caltrans Staff will come back to Council to report the findings and path forward for the various projects and seek Council direction and potential funding of the next steps. This initial discussion with Caltrans is essential. There is no sense in spending time and money studying things, getting Council’s direction, and engaging the local business and property owners on potential solutions, and then getting a denial from one of the Caltrans Divisions that were not brought into the discussion early.

Below is a list of potential issues for discussion:

1. Intersection improvements at Skytt Mesa Road and Mission Drive (SR246). – Staff and Mayor Infanti had a good conversation last year with Caltrans staff and had discussed some interim solutions prior to a full intersection control (Signal/Roundabout) which understandably would not happen until further development on the south side of Mission Drive. We left the meeting with the understanding that Caltrans staff would begin an analysis of this issue and pursue some interim solutions. Recent discussions with Caltrans revealed that Caltrans staff is waiting on the City to study, design, fund and install the interim improvements through the Caltrans encroachment permit process.

2. Intersection Improvements at Alamo Pintado and Mission – This intersection routinely backs up in several directions. It is ripe for some improvements, which may include improvements to the four-way stop at Old Mission. Increased traffic at these two intersections may eventually justify a coordinated dual signal system at the intersections of Alamo Pintado and Mission Drive and Alamo Pintado and Old Mission. This also plays into the upcoming reconstruction of the Alamo Pintado Creek Bridge. There was an Intersection Control Evaluation (ICE Study) completed several years ago that reviewed the possibility of a Roundabout at Mission Drive and Alamo Pintado. This study would need to be revisited along with any discussion of the modification of the intersection. 166
As we will discuss below, the bridge construction is on track for construction in 27/28, but it would really benefit both the City and Caltrans to include any substantive intersection improvements into the bridge design project, which is currently ongoing.

3. Alamo Pintado Creek Bridge Design – The City has been working directly with the Design project manager. The project team is currently studying the hydraulics and environmental impacts of the bridge widening. The Construction is still slated for 2027/28. The $15 Million project is funded through the SHOP program with a $600,000 contribution from the City of Solvang through the Measure A program.

4. Traffic Flows or lack thereof on Mission Drive (SR246) – This is an issue that feeds into others throughout town. It is a multifaceted problem, and staff will be meeting with Caltrans before initiating a proper study to start the ball rolling on any real solution.

We neither anticipate nor want traffic flowing at 45 MPH through town, but a steady flow of queued vehicles averaging 15 MPH would be nice. A project here would have multiple phases and obviously would need participation between the City of Solvang and Caltrans for both funding and long-term maintenance. Some of the items I think we need to consider are:
a. Pedestrian Controls – This may include the elimination of two of the four uncontrolled ped crossings and installing two ped signals interconnected and coordinated with the signal system for the three existing downtown signals (Fifth, Atterdag, and Alisal) This would likely improve flow through town. Initial high-level discussion with Caltrans have been met with the standard answer of “no pedestrian restrictions”. We will need to study this and show that this is a more regional concern that includes some safety elements. b. Intersection Improvements
i. Left-turn phasing at Fifth and Mission. This may be initially done with minimal change to the existing signal poles and a five-head signal with some reprogramming. It is unknown at this time whether any new signal poles would be necessary in order to properly implement signal improvements. It is also unclear as to whether Caltrans would allow this improvement as it could cause additional delay on Mission Drive. Staff can work with Caltrans to begin the scoping of this project.
ii. More Left-turn storage at Atterdag. This may be necessary, but the need will be revealed with traffic counts. Longer left turn storage will likely eliminate some onstreet parking. iii. Alisal Intersection Improvements. This could take a number of forms and improving the flow through downtown may solve some of them. The westbound left-turn is typically inadequate during peak times, however installing a longer pocket or even a median may not have a beneficial impact. Dual left-turn lanes are not feasible at this time since the second lane on Alisal Road receiving the second left-turn lane only exists for half a block.
c. Scramble Crosswalks – This is an item that has been discussed previously. This will have more operational adverse impacts than benefits, but we will be studying it at a minimum and want to discuss it with Caltrans Staff.
d. Other potential Improvements – Other improvements could be limiting driveways or other city roadways in the downtown to right in/out only or the elimination of additional parking (angled parking) on Mission Drive.

Staff is open to other ideas that could potentially improve the flow of traffic on Mission Drive or the intersection streets. All things should be considered, reasonably analyzed for potential benefit, and brought to Caltrans for feedback and recommendations on how to process the desired improvement. The City will likely be responsible for obtaining 167
funding for any proposed improvements either through Measure A, Measure U, Grant funding, or through the General Fund.

5. Joint Maintenance Agreement – Staff has been unable to locate the existing agreement that establishes the City as the maintenance organization for sidewalk and tree maintenance. It is likely very old and in need of updating. The City is continuing to discuss this with Caltrans in order to go over the City’s and Caltrans’ obligations.

Any existing agreement will certainly need to be updated, particularly if we start talking pedestrian signals and other City improvements to the downtown areas, which could eventually include some fancy crosswalk details like pavers or stamped concrete, bulb outs to reduce ped crossing distance, lights strung across Mission Drive near the park or other such amenities.

ALTERNATIVES:

Provide staff with direction as to what priorities to focus on with ongoing meeting with Caltrans.

FISCAL IMPACT:

There is no identified Fiscal impact at this time.
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CITY COUNCIL STAFF REPORT
AGENDA ITEM 6.b
Meeting Date: February 12, 2024
SUBJECT: Discussion and Possible Action to Approve an Option for Pickleball Courts in Hans Christian Andersen Park
PREPARED BY: Jenny McClurg, Parks and Recreation Director DISCUSSION:

At the October 23, 2023 City Council meeting, staff was directed to engage a survey company to survey various sites for pickleball courts. Staff identified 3 areas for potential pickleball courts: 1).

Current location of pickleball courts at Hans Christian Andersen Park (potential 3 courts); 2). Hans Christian Andersen Park at Area B reservable site across the creek from the skate park (potential 4 courts) and 3). Sunny Fields Park between the sand volleyball courts and Area A reservable site that would run parallel to Alamo Pintado Road (potential 4-7 courts).

In evaluating/assessing current and future pickleball court locations, staff recommends updating the Recreation Master Plan before proceeding with any major capital expenses. The last Recreation Master Plan was done in 2004 and the Hans Christian Andersen Park Master Plan was last done in 2006 before Sunny Fields Park. A Master Plan would assess all existing facilities and parks, address unmet recreation needs, identify a range of recreation improvements, and foster coordination and cooperation between the County, surrounding cities, and other potential agencies such as non-profit and private recreation service providers. Best potential locations for pickleball courts would be addressed in this Master Plan. Staff intends to address an updated Master Plan and budget for this expense in the FY23/24 budget.

Staff has determined that surveying those potential areas at this time was unnecessary for a general layout and not the best way to spend public funds. Rather, once a location is selected as part of the Recreation Master Plan we can utilize those funds to go toward the survey once needed so there is not wasteful spending.

An important update worth mentioning is that staff was able to secure an amendment to the contract for Prop 68 to extend the grant performance period from June 30, 2024 to June 30, 2028 to add III. Special Provisions, Economic Sanctions. Part of the grant funds were allocated to go to the pickleball courts.

With the amendment, there is no need to rush this project and can be done with full thought of the recreation needs for the future.

In the meantime, staff has analyzed options for temporary pickleball courts and is now seeking direction from Council. The following three options will fulfill the current demand of pickleball needs and will address the potential need to close the current existing courts (if safety hazards warrant the closure) until a new pickleball court facility can be constructed. None of the below options would remove tennis courts.

Option 1:

Lining one or more tennis courts with pickleball lines while still keeping the tennis lines and nets set as seen in Attachment A. Although there would be a two-inch difference in the regulation height of the net while playing pickleball, any disadvantage created by that difference would be shared by all players.

This would be one pickleball court overlaid per one tennis court. These would be multi-use courts for both pickleball and tennis. Cost is roughly $1750 per court. 169
Option 2:

Lining one tennis court with two pickleball courts as seen in Attachment A and purchasing two portable pickleball nets on wheels. The existing tennis lines and net would stay and act as a barrier between the two pickleball courts. When the pickleball courts are not in use, they are wheeled and stored to the side and the court goes back to the original tennis court. Cost is roughly $5000 for installing two pickleball court lines on one existing tennis court surface and purchasing two portable pickleball nets.

Option 3:

Lining one tennis courts with four pickleball courts (four pickleball courts per one tennis court) as seen in Attachment A and purchasing four portable pickleball nets on wheels. The existing tennis lines and net would stay and when all four pickleball courts are not in use, they are wheeled and stored to the side and the court goes back to the original tennis courts. Cost is roughly $9200 for installing four pickleball court lines on existing tennis court surfaces and four portable pickleball nets.

ALTERNATIVES:

Council can direct staff to pursue either of the three options presented or pursue other options.

FISCAL IMPACT:

Costs range from $1750 to $9200 that can be used from the Prop 68 grant funding. Staff intends to work within the currently approved budget.

ATTACHMENTS:

Attachment A - Option 1-3 Diagram
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Option 1
One Pickleball Court
(use existing tennis net)
Option 2
Two Pickleball Courts
Option 3
Four Pickleball Courts
Attachment A
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173
174
175
176
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CITY COUNCIL STAFF REPORT
AGENDA ITEM 6.c
Meeting Date: February 12, 2024
SUBJECT: Discussion and direction to staff regarding Uses and historical property designations within the Tourist Related Commercial (TRC) Zone.

PREPARED BY: Rafael Castillo, AICP, Planning and Building Manager DISCUSSION:

Background
The City’s adopted General Plan (2008 Land Use Element) defines the “Tourist commercial” land use designation as the following:

For hotel, restaurant, and other tourist- serving commercial uses in the Village Area (downtown core). Also, it is the intent to provide offices supplying commodities or performing services for the residents of the surrounding community and for local trade. In conjunction with such commercial uses, residential mixed uses are encouraged.

Although the City has now adopted two general plans since its incorporation, and is in the process of its 3rd update, the zoning ordinance, and in particular the TRC have been relatively unchanged since incorporation. Typically, Zoning Ordinances are amended at a yearly, or bi-annual time frame, with major amendments or overhauls with General Plan adoptions.

The Zoning Ordinance was adopted in July 1990. Between 1985 (incorporation) and 1990, the City was utilizing the Santa Barbara County’s zoning ordinance for land use decisions. Since that time period, City staff has made incremental changes to the Tourist Related Commercial (TRC) zone, the zoning district that implements the General Plan designated tourist commercial land use including the following:
• 1996 modifying the ability to convert existing residential structures into commercial uses and modifying condition uses allowed in the TRC;
• 2007 added exceptions to modifications or additions of buildings requiring a development plan review under 300 square feet;
• 2020 adding the ability to enlarge an outdoor patio or seating area without a full development plan; and
• 2022 adding the ability to add walk-up windows and the prohibition of food trucks on private property.

The TRC zone has a number of “permitted” uses (uses that simply need a land use permit sign off) that is broad, however, includes uses thar are rather “dated” that may no longer reflect current and future economic conditions. Permitted uses currently allowed in the TRC that may no longer be relevant include the following:
• Radio and TV repair shops
• Business/trade schools
• Golf courses/practice range
• “Light commercial uses”, however, these are undefined, as a light commercial zone uses are neither defined nor exist.

The list of condition uses (uses that required a conditional use permit), while require planning commission approval, also are dated and may not reflect the “old world Danish village” theme and vision for the zone. These include the following:
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• Amusement enterprises conducted partially or wholly outdoors • Automobile service station, provided no gasoline is stored above ground • Lumber and building materials sales yard
• Outdoor sale of pool supplies, patio furniture and spas • Hospital*
• Clinic*
• Cemetery*
• County Club*
• Helistops*
• Mausoleum*
• Polo fields and playing fields for outdoor sports*
• Stable, commercial (including riding and boarding)*
*indicates conditional uses allowed in all zones per Solvang Municipal Code (SMC) section 11-16-2.

City staff has also identified two uses that, while perhaps well intentioned, greatly limit economic development and may hamper business growth and use of properties in the TRC. These include the following:
• Residences as a “secondary use” is a permitted use, requiring that residential uses are capped to a maximum of two (2) residential bedrooms per one thousand (1,000) square feet of total gross floor area of commercial or industrial development. This statement hampers City staff’s ability to assist property owners or developers wishing to create mixed-use developments within the TRC, therefore not encouraging residential mixed-uses, as described by the General Plan. • Musical entertainment incidental to any permitted or conditional use allowed in this zone, which requires business owners to obtain CUPs to have “live music” playing, particularly at tasting rooms, restaurants, or other locations on weekly basis. Currently, the permit cost for such a CUP is $3,920, plus processing time, which is a significant cost to business owners. Tourist driven areas typically allow these as “ancillary” uses, understanding that these are drivers for customers and provides a rubric of regulations to abide by. Alternatively, these can also be allowed through a more streamlined administrative process completed at a significantly lower cost such as Temporary Use Permit.

Residential Uses In the TRC zone.

The General Plan and Zoning’s “purpose and intent” allude to residential mixed-uses as “encouraged.” The newly adopted Housing element contains implementation measures (HE-K and HE-L, and HE-O) that require the city to amend ordinances, including the TRC to allow for mixed use developments.

Currently, residential uses are to be “secondary uses.” Because of the ordinance language, it precludes many potential redevelopment projects such as the water wheel building (425 1st Street) from becoming viable mixed-use projects. Other impediments to housing production and retention include the following:
• Expansion or enlargement of existing single-family homes; • Parking requirements for residential uses;
• Setbacks; and
• Distances between buildings.

The TRC zone is the city’s primary destination for both residents and visitors. It has been intended to be a mixed-use area that is walkable and places to spend significant time, similar to other small Danish villages. Typically, these villages are mixed of residential and commercial uses. The current TRC zoning regulations separate commercial and residential uses, which seems to be out of sync with the intended vision of the district.

Historical Property Designations
City staff has identified 16 known built historical properties both inside and outside of the city limits. One of these, the Mission Santa Inés is listed in the National Reister of Historical Places (NRHP) as and in the California Register of Historical Resources (CRHR). Mission Santa Inés is one of the bestpreserved Spanish mission complexes. Other remaining historical resources include the following:
• Bethania Lutheran Church (603 Atterdag Road)
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• Solvang Women’s Club (517 Atterdag Road)
• Marcus Neilson Home (1661 Mission Drive)
• Hornslyd Home (422 1st Street)
• Hayne Brother Adobe (Alisal Mesa Road)
• Rasmussen Farm (Old Mill Road)
• Solvang Cemetery (640 Chalk Hill Road)
• Solvang School (565 Atterdag Road)
• Elverhoy Museum/Brandt-Ericksen House (1624 Elverhoy Way) Generally, a resource shall be considered “historically significant” if the resource meets the criteria for listing on the CRHR that includes the following:
• Is associated with events that have made a significant contribution to the broad patterns of California's history and cultural heritage
• Is associated with the lives of persons important in our past • Embodies the distinctive characteristics of a type, period, region, or method of construction, or represents the work of an important creative individual, or possesses high artistic values • Has yielded, or may be likely to yield, information important in prehistory or history An historical resource does not need to be eligible for the CHRH or included in the city’s current list of historical resources to preclude it from determining that it may be an historical resource. A property report is required for structures that are determined to be greater than 45 years in age, consistent with State Law for projects that involve demolition or major structural renovation to determine if any potential impacts may occur. SMC Section 11-4-2 requires proposed projects to avoid impacts to known archaeological and cultural sites, and where avoidance is infeasible, Section 11-4-2 requires mitigation to be implemented pursuant to State Office of Historic Preservation and the State Native American Heritage Commission. In addition, Section 11-4-2 requires Native American consultation when development proposals are submitted which could impact significant archaeological or cultural sites.

At this time the City has not established a “historic overlay zone” or specific designations at the addresses above, or similar mechanism. An overlay zone could be established to provide more “checks” for City staff to ensure proper review, however this approach may eliminate potential flexibility in future property development and may have resistance from property owners. The City does participate in the “Mills Act” program that reduces property taxes for historical structures in exchange for rehabilitation, remodels, and other improvements. The Mills Act requires substantial administration including entering into and monitoring contracts, construction scheduled, etc. that existing city staff does not have capacity for. City staff does not recommend making any changes at this time on how it handles potential historic resources, as this is completed on a case-by-case basis, however the City Council should provide direction.

Direction for City Staff
City staff is seeking direction on moving forward with a proposed ordinance revision to the TRC zone including the potential amendments:

1. Review and revise all permitted/conditionally permitted uses.

2. Review and revise development standards within the TRC zone that facilitate redevelopment and align closer to what is currently developed in the zone.

3. Eliminate language regarding “secondary uses” and analyze implementing either residential as a vertical mixed-use, or horizontal mixed-use.

4. Analyze the potential for all residential development within the district, implementing new housing element policies.

5. Explore hiring a consultant to create objective design standards for uses within the district. This would be coupled with objective design standards in residential zones to re-capture local control over land use decisions.

6. Rename the zone. “Tourist Related Commercial” does not capture the intent of the zoning district and continues to be a carry over prior to incorporation.

7. Direct staff to revise language regarding “musical entertainment.” 180

8. Direction on establishing additional language or separate historical overlay zone for additional oversight of potential historic structures.

ALTERNATIVES:

Provide staff with direction to the items outlined.

FISCAL IMPACT:

There is no identified Fiscal impact at this time.

ATTACHMENTS:

Attachment A – Section 11-7A TRC Zone/Conditional Uses (Section 11-16-2) 181
2/2/24, 3:51 PM Article A. TRC Tourist Commercial District https://library.qcode.us/lib/solvang_ca/pub/municipal_code/item/title_11-chapter_7-article_a_trc_tourist_commercia?view=all 1/10 Solvang, California Municipal Code
Title 11 ZONING REGULATIONS
Chapter 7 COMMERCIAL DISTRICTS
Article A. TRC Tourist Commercial District
11-7A-1 Purpose and intent.
11-7A-2 Permitted uses.
11-7A-3 Conditional uses.
11-7A-4 Lot area requirements.
11-7A-5 Additional regulations.
11-7A-1 Purpose and intent.

A. General. The purpose of the TRC Tourist Commercial District is to primarily provide areas for tourist related retail business and commercial needs including stores, shops and hotels. Also, it is the intent to provide offices supplying commodities or performing services for the residents of the surrounding community and for local trade. In conjunction with such commercial uses, residential mixed uses are encouraged.

B. Processing.

1. No permits for development, including grading, shall be issued except in conformance with an approved development plan as provided in section 11-16-4 and with land use permits in section 11-16-1 of this title.

2. Pursuant to section 11-16-4(B), the following minor development may be permitted without full development plan review on reasonable conditions imposed by the planning manager.
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The planning manager shall reserve the right to refer such matters to the planning commission for advice prior to making a final determination. The planning manager may also waive the requirement for up to two (2) parking spaces to accommodate the addition or enlargement of such an outdoor patio or seating area, and/or may allow for provision of all or some of the project parking to be addressed through payment of an in lieu parking fee pursuant to section 11-11-9. Such fee may be appealed to the city council as provided in section 11-11-9(D), which may then reduce or eliminate such fee. (Ord. 22-0355 § 22; Ord. 20-0345 § 2; Ord. 20-0344 § 2; Ord. 07-272, 2007; Ord. 90-112, 1990)
11-7A-2 Permitted uses.

A. Amusement enterprises if conducted wholly within a completely enclosed building.

B. Retail stores, shops or establishments supplying commodities for visitors and residents of the community, provided such enterprises are conducted within a completely enclosed building, such as bakeries, ice cream shops, grocery and liquor stores, furniture, hardware and appliance stores, department stores, sporting goods stores, pet shops, florist shops, automobile accessory stores and the like.

C. Health club, spa or gym.

D. Repair and service uses such as laundry and dry cleaning establishments, barbershops, beauty parlors, shoe repair and tailor shops, photography studios, radio, TV and small household appliance repair shops, etc.

E. Indoor and outdoor restaurant, bars, wine tasting and cocktail lounges, but not including formula restaurants, defined in section 11-3-1 of this title.

F. Financial institutions such as banks and savings and loan offices, professional, administrative and general business offices.

G. Business, professional and trade schools.

H. Hotels, motels, bed and breakfast inns and conference center.

I. Automobile parking lot.
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K. Nursery.

L. Theater; but, excluding drive-in theaters.

M. Any other light commercial uses which the planning commission finds is of similar character to those enumerated in this section and is not more injurious to the health, safety or welfare of the neighborhood because of noise, odor, dust, vibration, smoke, hazard to life and property or other similar causes. A site plan shall be required to be submitted and approved for any comparable use determination by the planning commission. Said site plan shall contain the information as required for a land use permit specified in section 11-16-1(C)(1)(a), C) (1)(b) and (C)(1)(c) of this title.

N. Residences, provided the residential use is a “secondary use” as defined in chapter 3 of this title, to a primary commercial use on the same lot(s). In addition, the maximum residential density allowed shall not exceed twenty (20) units per acre as defined in section 11-6B-4(A) of this title. In addition, the following incentives may be granted for projects that include senior housing, or additional housing units for low and very low income households:

1. Senior Housing Bonus. A floor area bonus of up to five percent (5%) would be granted for projects that include apartments reserved for senior citizens.

2. Affordable Housing Bonuses.
a. A floor area bonus of up to ten percent (10%) may be granted for projects that include at least one (1) housing unit reserved for households of moderate income.
b. A floor area bonus of up to fifteen percent (15%) may be granted for projects that include at least one (1) housing unit reserved for households of low or very low income.

3. Time Restriction. All affordable/senior housing units shall be restricted to such use for:
a. Thirty (30) years, if both a density bonus and an additional bonus, such as a floor area bonus or parking reduction is granted; or
b. Twenty (20) years, if only a density bonus is granted.

O. Buildings, structures and uses accessory and customarily incidental to any of the above uses, provided:
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1. There shall be no manufacture, assembly, processing or compounding of products other than such as are customarily incidental or essential to retail establishments.

2. Such operations are not injurious to the health, safety or welfare of the neighborhood because of noise, odor, dust, smoke, vibration, hazard to life and property or other similar causes.

P. Massage establishments, as an accessory use in hotels and motels only, subject to the regulations contained in title 4, chapter 10 of this code. (Ord. 20-0345 § 2; Ord. 16-317, 2016; Ord. 07-272, 2007; Ord. 07-269, 2007; Ord. 96-177, 1996; Ord. 90-112, 1990) 11-7A-3 Conditional uses.

A. Uses Permitted with a Major Conditional Use Permit.

1. Amusement enterprises conducted partially or wholly outdoors.

2. Bus terminal.

3. Automobile service station, provided no gasoline is stored above ground.

4. Small animal hospitals, provided all animals are kept within a completely enclosed building designed to reduce odor and the level of noise from such animals to the extent that adjacent properties will not be adversely affected by reason of such odor or noise.

5. Community recycling facilities.

6. Lumber and building materials sales yard.

7. An enlargement or expansion of more than six hundred fifty (650) square feet to an existing single-family residence, or a reconstruction of an existing single-family residence due to damage which costs seventy-five percent (75%) or more of the replacement value of the single-family residence at the time of the damage, as determined by the planning manager, subject to the standards listed in subsection (B)(6) of this section. For the purposes of this provision, the term “reconstruction” shall mean the replacement of any structure that is damaged by fire, flood, earthquake or other natural disaster and is reestablished to the same or lesser size and in the same location within twelve (12) months of the time of the damage and is diligently carried to completion.

8. An existing residential use which is converted to a commercial use and such commercial use is either a permitted use within this district or is permitted with a minor conditional use permit within this district. Such converted use shall also be subject to review by the design review committee. Such converted use shall comply with the following criteria:
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b. If there is parking located between the front property line and the structure, the parking shall be paved with decorative material and screened by a decorative wall with both the paving and the wall being consistent with the design and materials of eighteenth century, Danish/Northern European design theme. c. Exterior light shall be designed to complement the eighteenth century, Danish/Northern European design theme. d. The converted structure shall comply with applicable building code requirements. e. Accessory buildings shall be brought up to commercial code requirements, including earthquake and handicap accessibility requirements.
f. The exterior appearance of accessory buildings shall be redesigned in the eighteenth century, Danish/Northern European design theme.
g. The property owner shall be responsible for providing and/or repairing any public improvements, such as curbs, gutters, sidewalks, dedication of additional alley right-of-way, drainage and street trees. h. Signage shall be provided in accordance with the provisions of the sign ordinance. i. Address numbers shall be displayed so as to be clearly visible from the street and/or alley, in accordance with the provisions of this code.
j. If a portion or portions of the structure remains residential, all residential uses shall be separated from any commercial uses by a wall and the residential use shall have a separate entrance. k. A trash area shall be provided. Such trash area shall be enclosed and screened in a manner to conceal all trash from public view and shall be integrated with the appearance of the site/building design. l. Parking shall be provided in accordance with the parking requirements, as specified in chapter 11 of this title. In the case of a mixed use occupancy, the parking requirement for the residential use of the structure may comply with the parking requirement for multiple dwelling units. The parking for the commercial use shall be in accordance with the provisions of chapter 11 of this title. 186
2/2/24, 3:51 PM Article A. TRC Tourist Commercial District https://library.qcode.us/lib/solvang_ca/pub/municipal_code/item/title_11-chapter_7-article_a_trc_tourist_commercia?view=all 6/10 m. Bike racks shall be installed and shall be attractively designed to complement the architecture of the building. The design review committee shall review and provide recommendations to the planning commission on the location, design and number of bike racks.
n. All roof mounted mechanical equipment shall be screened. o. Any residential use that will remain on the property upon conversion of a portion or portions of the structure to a commercial use shall constitute a “secondary use,” as defined in section 11-3-1 of this title to the primary commercial use on the same lot.

9. Medical office uses, provided such uses are located near a border of this district with other districts within the city, so as to provide a buffer between the tourist commercial emphasis of this district and such bordering districts.

10. Musical entertainment incidental to any permitted or conditional use allowed in this zone. The planning commission shall not approve a conditional use permit for musical entertainment unless the planning commission makes the following findings:
a. The nature, scale and operating characteristics of the musical entertainment are compatible with the existing and future land uses in the vicinity of the use to which the musical entertainment is incidental; b. The musical entertainment will not disturb the peace and comfort of the neighborhood; c. The musical entertainment conforms with section 6-2-7, provided the exemption in section 6-2-7.C.2. shall not apply to musical entertainment in this zone requiring a conditional use permit.

In granting a musical entertainment conditional use permit, the planning commission may impose any further conditions which, in the opinion of the planning commission, are necessary or proper to satisfy the required findings; to protect the public peace, health, safety and general welfare; to maintain property values in the neighborhood and/or to safeguard essential community services, values and neighborhood character.

11. Other uses as provided for in section 11-16-2 of this title.

B. Uses Permitted with a Minor Conditional Use Permit.

1. Furniture repair and upholstery.

2. Handicraft type industries subject to the provisions of section 11-16-2 of this title. 187
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3. Outdoor sale of pool supplies, patio furniture and spas in conjunction with an indoor retail enterprise.

4. Sale of fresh fruit, vegetables and/or flowers from a stand or cart not affixed to the ground.

5. Outdoor barbecues for commercial use, provided that the use is associated with a food serving use on the same site licensed by the Santa Barbara County health department and operated pursuant to the policies and standards adopted by city council resolution.

6. Enlargement or expansion of six hundred fifty (650) square feet or less to an existing single-family residence, or a reconstruction of an existing single-family residence due to damage which costs less than seventy-five percent (75%) of the replacement value of the single-family residence at the time of the damage, as determined by the planning manager, subject to the following standards:
a. An enlargement, expansion or reconstruction may only be built upon a lot containing one (1) existing single-family residence. b. An enlargement, expansion or reconstruction shall be attached to the main dwelling with interior access from reconstruction.

The enlargement, expansion or reconstruction shall not be used as a guesthouse or rental unit. c. The planning manager shall review the building plans to determine compliance with these standards. The planning manager may require the plans and building to be modified so that the potential for addition of a rental unit is precluded. Such action may include, but not be limited to, the removal of kitchens, showers, baths and walls. d. The development standards for setbacks, permitted setback variations, building height and distance between buildings, shall be as required for the 7-R-1 Zoning District as set forth in chapter 6, article A of this title. e. Variances for setbacks, building height and distance between buildings may be processed in accordance with section 11-16-3 of this title.
f. Two (2) parking spaces shall be provided, both of which are to be located in a private garage. g. Plans for an enlargement, expansion or reconstruction shall be reviewed by the design review committee. Where Danish/Northern European architecture exists, the enlargement, expansion or reconstruction shall replicate the existing architecture. Enlargements, expansions or reconstruction to existing buildings which are not designed in Danish/Northern European design a vernacular may be constructed within their particular motif if determined appropriate by the design review committee or if the building is designated to be of historic or architectural importance. h. Animals shall be kept only in accordance with section 11-6A-5(B) of this title. 188
2/2/24, 3:51 PM Article A. TRC Tourist Commercial District https://library.qcode.us/lib/solvang_ca/pub/municipal_code/item/title_11-chapter_7-article_a_trc_tourist_commercia?view=all 8/10 i. For the purposes of this provision, the term “reconstruction” shall mean the replacement of any structure that is damaged by fire, flood, earthquake or other natural disaster and is reestablished to the same or lesser size and in the same location within twelve (12) months of the time of the damage and is diligently carried to completion.

7. Other uses as provided in section 11-16-2 of this title.

8. Certified farmers’ markets. (Ord. 22-0355 §§ 23—25; Ord. 21-0352 § 3; Ord. 21-0347 § 4; Ord. 10-287, 2010; Ord. 97-182, 1997; Ord. 96-172, 1996; Ord. 93-136, 1993)
11-7A-4 Lot area requirements.

A. Minimum Lot Size. None.

B. Setbacks for Buildings and Structures.

1. Front.
a. Thirty (30) feet from the centerline of any public street. b. In addition, forty-two (42) feet from the centerline of State Highway 246 (Mission Drive). c. No structure including open canopies, porches, roofed or unroofed, and similar accessory structures may encroach upon a public street right-of-way unless an encroachment permit is issued by the city and Caltrans where applicable.

2. Side. None, except setbacks will be required in accordance with the design review committee guidelines relative to the section on parapet walls.

3. Rear. Ten percent (10%) of the depth of said lot, but in no case shall the rear yard setback be required to exceed ten (10) feet, except that for any lot having a rear boundary abutting the rear boundary of a lot zoned residential, the required rear yard setback shall be not less than twenty-five (25) feet.

C. Distance Between Buildings on the Same Building Site. None, except that residential buildings shall have a minimum distance of ten (10) feet from any other detached building or structure on the same building site.

D. Height Limit. No building or structure shall exceed a height of thirty-five (35) feet. Architectural features may be fifty (50) feet in height. (Ord. 21-0347 § 4; Ord. 07-272, 2007; Ord. 90-112, 1990) 189
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A. Parking. As required in chapter 11 of this title, except that required parking spaces may be provided in publicly owned parking lots subject to approval of the availability of the parking spaces by the planning manager.

B. Landscaping. For developments not requiring a development plan, a landscape plan shall be approved by the planning manager and installation and maintenance guaranteed by performance securities as set forth in section 11-12-19 of this title. All parking areas shall be landscaped as required under chapter 11 of this title.

C. Storage. Areas for trash or outdoor storage shall be enclosed and screened in such a manner as to conceal all trash or stored material from public view.

D. Landscaping of Discontinued Automobile Service Stations. A discontinued automobile service station that is not properly landscaped is hereby declared to be a continuing public nuisance. Therefore, within five (5) working days of the discontinuance of the use of an automobile service station, or within ten (10) days of the effective date of this subsection, whichever is later, the owner of the property shall submit a plan to the city for the landscaping of the automobile service station site. The plan shall be reviewed by the design review committee, consistent with the design review committee’s duties and responsibilities in section 2-4-4, for consistency with the following standards:

1. The plan shall provide landscaping of the entire lot which:
a. Is planted and maintained with grass, or such other landscaping materials as are approved by the design review committee. b. Has installed an automatic irrigation system approved by a registered landscape architect as sufficient to adequately maintain the landscaping.

2. The plan, as approved by the design review committee, or if part of an application considered by the planning commission, as approved by the planning commission after recommendation from the design review committee, shall be constructed within thirty (30) days of approval, or within such greater time period as may be allowed by the approving body. Unless otherwise authorized by the approving body, all elements of the plan, including landscaping and irrigation, shall be kept and maintained in a clean, neat and repaired condition at all times.
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3. A failure to submit plans consistent with this subsection shall be deemed a public nuisance, and shall be enjoined as such.

E. Parking and Storage of Trailers and Recreational Vehicles. It is unlawful to store or park a trailer, recreational vehicles, boats, boat trailers, accessory trailers, stock trailers, farm, construction, industrial equipment or similar article, vehicles or device on any lot within the Tourist Related Zone District (TRC) for long-term purposes. This section shall not be interpreted to include vehicles parked for short term (one (1) to two (2) days) visitors. (Ord. 22-0355 § 26; Ord. 21-0347 § 4; Ord. 17-327, 2017; Ord. 10-287, 2010; Ord. 95-170, 1995; Ord. 90- 112, 1990)
Contact:

City Clerk: 805-688-5575
Published by Quality Code Publishing, Seattle, WA. By using this site, you agree to the terms of use. 191

CITY COUNCIL STAFF REPORT
AGENDA ITEM 6.d
Meeting Date: February 12, 2024
SUBJECT: Approve Agreement with Carollo Engineers to Complete Source Water Improvement Study for an Amount Not-To-Exceed $175,550, Authorize the Mayor to Execute, and
Authorize the Necessary Budget Adjustments
PREPARED BY: Randy Murphy, City Manager
DISCUSSION:

Your Council has previously approved Carollo Engineers to help the City navigate the process to get our Waste Discharge Requirements (WDRs) through the permitting process with the Regional Water Quality Control Board (RWQCB). The first step required the City to develop a Time Schedule Compliance Plan (TSCP) to show how we will come into compliance with the new limits including sodium, chloride, total dissolved solids (TDS) and boron (constituents of concern or COC), even though the wastewater plant is not designed to remove any of these constituents. The TSCP is still in review by the RWQCB but expected to be approved soon. Carollo helped develop the TSCP that proposed an initial study to investigate source water quality and evaluate blending and treatment options to reduce these constituents before they reach the wastewater treatment plant. The desired outcome of the study will be a path forward to reduce the COC through blending or softening at the wells that will reduce the need for in-home softener use for local citizens, reduce the salt content in their sewage, and allow us to come into compliance. The study will be required to be completed in 9-12 months. This Agreement is intended to fund that study.

ALTERNATIVES:

Council could direct staff to solicit other bids for this work. This is not recommended since Carollo is very familiar with the overall project needs and any potential cost savings would be eroded because of the need for additional hours. Also, it would jeopardize the compliance date established when RWQCB approves the TSCP.

FISCAL IMPACT:

This project will be paid out of Wastewater fund balance. Approval of this Agreement needs to include authorization to make the necessary budget adjustments in order to pay for this work.

ATTACHMENTS:

A. Carollo Proposal
B. Agreement
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CITY OF SOLVANG

PROFESSIONAL SERVICES AGREEMENT

PARTIES AND DATE. This Agreement is made and entered into this 12th day of February 2024 (“Effective Date”) by and between the CITY OF SOLVANG, a Municipal Corporation and Charter City organized under the Constitution and laws of the State of California with its principal place of business at 1644 Oak Street, Solvang, CA 93463 (“City”) and CAROLLO ENGINEERS INC, a Delaware Corporation with its principal place of business at 2795 Mitchell Dr, Walnut Creek, CA 94598 (“Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement. The parties hereto, in consideration of the mutual covenants contained herein, hereby agree to the following terms and conditions:

1.0 GENERAL PROVISIONS

1.01 Term: This agreement will become effective on the date of execution set forth below and will continue in effect until terminated as provided herein.

1.02 Services : Consultant shall perform the scope of work (tasks) described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the project schedule which is also set forth in Exhibit A.

Consultant shall determine the method, details and means of performing the abovereferenced services.

Consultant may, at their own expense, employ such assistants and subconsultants, as Consultant deems necessary to perform the services required of Consultant by this agreement.

However, Consultant may not assign this agreement to any other person or entity in the performance of required project-related services, and the City may not control, direct or supervise Consultant’s assistants or employees in the performance of those services.

1.03 Standard of Performance: Consultant’s services shall be performed in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of Consultant’s profession currently practicing under similar conditions. Whenever the scope of work requires or permits approval by the City, it is understood to be approval solely for the purposes of conforming to the requirements of the scope of work and not acceptance of any professional or other responsibility for the work. Such approval does not relieve the Consultant of responsibility for complying with the standard of performance or laws, regulations, industry standards, or from liability for damages caused by negligent acts, errors, omissions, noncompliance with industry standards, or the willful misconduct of Consultant or its subcontractors. By delivery of completed work, Consultant certifies that the work conforms to the requirements of this contract and all applicable federal, state and local laws. If Consultant is retained to perform services requiring a license, certification, registration or other similar requirement under California law, Consultant shall maintain that license, certification, registration or other similar requirement throughout the term of this Contract.

1.04 Compensation: In consideration for the services to be performed by Consultant, City agrees to pay Consultant monetary consideration for professional services in accordance with the fee schedule set forth in Exhibit A. The parties agree that total compensation for fees and costs for the services detailed in Exhibit A shall not exceed the sum of $175,550., unless and until this Agreement is amended as provided herein.
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1.05 Billing/Payment Terms. All charges for Consultant’s services and authorized related reimbursable expenses shall be billed monthly, and all undisputed charges will be paid by City within 30 (thirty) days of receipt. The bills shall list all tasks under this Agreement, the task budget, project total budget, percentage completed for each task for that month, associated percentage billing against each task, and total billing for that month. In the event the Agreement is based on time & materials billing up to a not-to-exceed amount, the bill shall itemize by date all services and expenses provided during the invoice period (under this Agreement) including a brief description of the nature of work performed, the person or vendor performing them, the applicable billing rate, and the time expended. All Consultant service invoices must be approved by the City Manager prior to payment.

2.0 OBLIGATIONS OF CONTRACTOR

2.01 Contract Management and Service Performance: Consultant Principal shall serve as the project manager and will personally prepare, or direct and supervise the preparation of, all work product called for by this agreement. Consultant represents that it has the qualifications, experience and facilities to properly perform all services hereunder in a thorough, competent, timely, and professional manner and shall, at all times during the term of this Agreement, have in full force and affect all licenses required of it by law. Consultant agrees to devote the hours and the human resources necessary to timely perform the services set forth in this agreement in an efficient, professional, and effective manner.

2.02 Avoidance of Conflict of Interest.
(a) Consultant may represent, perform services for, and be employed by additional individuals or entities, in Consultant’s sole discretion, as long as the performance of these extracontractual services does not interfere with or present a conflict with City’s business or interfere with the timely performance and completion of Consultant’s services under this Agreement. (b) Consultant shall comply with all conflict of interest laws and regulations including, without limitation, the City’s Conflict of Interest Code (on file in the City Clerk’s Office). All officers, employees and/or agents of Consultant who will be working on behalf of the City pursuant to this Agreement may be required to file Statements of Economic Interest. Therefore, it is incumbent upon the Consultant to notify the City of any staff changes relating to this Agreement.

(c) In accomplishing the scope of services of this Agreement, all officers, employees and/or agents of the Consultant unless as indicated in Subsection (d), will be performing a very limited and closely supervised function, and therefore, unlikely to have a conflict of interest arise. No disclosures are required for any officers, employees, and/or agents of Consultant, except as indicated in Subsection (d). _____ (Initials).
(d) In accomplishing the scope of services of this Agreement, Consultant will be performing a specialized or general service for the City, and there is substantial likelihood that the Consultant’s work product will be presented, either written or orally for the purpose of influencing a governmental decision. As a result, the following persons shall be subject to the City’s Conflict of Interest Code.
_None_____________________

2.03 Tools and Instrumentalities: Consultant shall provide all tools and instrumentalities to perform the services under this agreement.

2.04 Workers’ Compensation and Other Employee Benefits: City and Consultant intend and agree that Consultant is an independent contractor of City and agree that Consultant and 194
Consultant’s employees and agents have no right to Workers’ Compensation and other Citysponsored employee benefits. Consultant agrees to provide Workers’ Compensation and other employee benefits, where required by law, for Consultant’s employees and agents. Consultant agrees to hold harmless and indemnify City for any and all claims arising out of any claim for injury, disability, or death of Consultant and any of Consultant’s employees or agents.

2.05 Indemnification
(a) Non-design, non-construction Professional Services: To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8), Consultant shall indemnify, defend, and hold harmless the City, and its elected officials, officers, employees, volunteers, and agents (“City Indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of the Consultant’s performance or Consultant’s failure to perform its obligations under this Agreement or out of the operations conducted by Consultant, including the City’s active or passive negligence, except for such loss or damage arising from the sole negligence or willful misconduct of the City. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant’s performance of this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City’s option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims. (b) Non-design, construction Professional Services: To the extent the Scope of Services involve a “construction contract” as that phrase is used in Civil Code Section 2783, this paragraph shall apply in place of paragraph (a). To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8), Consultant shall indemnify, defend, and hold harmless the City, and its elected officials, officers, employees, volunteers, and agents (“City Indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of the Consultant’s performance or Consultant’s failure to perform its obligations under this Agreement or out of the operations conducted by Consultant, except for such loss or damage arising from the active negligence, sole negligence or willful misconduct of the City. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant’s performance of this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City’s option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims.
(c) Design Professional Services: In the event Consultant is a “design professional”, and the Scope of Services require Consultant to provide “design professional services” as those phrases are used in Civil Code Section 2782.8, this paragraph shall apply in place of paragraphs (a) or (b). To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8) Consultant shall indemnify, defend and hold harmless the City and its elected officials, officers, employees, volunteers and agents (“City Indemnitees”), from and against all claims, damages, injuries, losses, and expenses including costs, attorney fees, expert consultant and expert witness fees arising out of, pertaining to or relating to, the negligence, recklessness or willful misconduct of Consultant, except to the extent caused by the sole negligence, active negligence or willful misconduct of the City. Negligence, recklessness or willful misconduct of any subcontractor employed by Consultant shall be conclusively deemed to be the negligence, recklessness or willful misconduct of Consultant unless adequately corrected by Consultant. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant’s performance of this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City’s option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims. In no event shall the cost to defend charged to Consultant 195
under this paragraph exceed Consultant’s proportionate percentage of fault. However, notwithstanding the previous sentence, in the event one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, Consultant shall meet and confer with other parties regarding unpaid defense costs. (d) Payment by City is not a condition precedent to enforcement of the indemnities in paragraph (a), (b), or (c). In the event of any dispute between Consultant and City, as to whether liability arises from the active negligence, sole negligence or willful misconduct of the City or its officers, employees, or agents, Consultant will be obligated to pay for City’s defense until such time as a final judgment has been entered adjudicating the City as having been actively negligent, solely negligent or as having engaged in willful misconduct. Except as otherwise required by Civil Code Section 2782.8, Consultant will not be entitled in the absence of such a determination to any reimbursement of defense costs including but not limited to attorney’s fees, expert fees and costs of litigation. The provisions of this Section 2.05 shall survive completion of Consultant’s services or the termination of this Agreement.

2.06 Insurance: Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit B attached to and part of this agreement.

2.07 Campaign Contribution Disclosure: Pursuant to Government Code Section 84308, any party to a City proceeding (which includes, but is not limited to, all contracts with the City, other than competitively bid, labor, or personal employment contracts) must disclose on the record any campaign contributions made to a member of the City Council or other elected or appointed officer of the City, any candidate for elected office of the City, or any candidate for elective office of any other agency who is also an elected or appointed officer of the City in excess of $250 in the past 12 months. This disclosure requirement includes contributions by the party’s agent, such as a consultant, and aggregated contributions from persons or entities related to the party. Consultant is required to fill out and provide the attached Exhibit C ‘Applicant/Interested Party Campaign Contribution Disclosure Form’ with submission of this Agreement and to update this form after each contribution and no later than the beginning of any associated proceeding.

3.0 OBLIGATIONS OF CITY

3.01 Cooperation: City agrees to comply with all reasonable requests of Consultant necessary to the performance of Consultant’s duties under this agreement. City employees, agents and officers of the City agree to disclose all information relevant to this project to Consultant. Consultant shall be entitled to reasonably rely upon the accuracy and completeness of information furnished by City, provided that Consultant shall give City prompt written notice of any known defects in such information.

4.0 TERMINATION OF AGREEMENT

4.01 Termination Notice: Notwithstanding any other provision of this agreement, any party hereto may terminate this agreement, at any time, without cause, by giving at least 30 (thirty) days’ prior written notice to the other parties to this agreement.

4.02 Termination on Occurrence of Stated Events: This agreement shall terminate automatically on the occurrence of any of the following events:
a. Sale of the business of any party;
b. The end of the 30 (thirty) days as set forth in section 4.01; c. End of the contract to which Consultant’s services were necessary; or 196
d. Assignment of this agreement by Consultant without the consent of City. e. Death of any party.

4.03 Termination by any Party for Default: Should any party default in the performance of this agreement or materially breach any of its provisions, the non-breaching party, at its option, may terminate this agreement, immediately, by giving written notice of termination to the breaching party.

4.04 Termination: This agreement shall terminate on JUNE 30, 2025, unless earlier extended as set forth in this Section. The City, with the agreement of Consultant, is authorized to extend the term of this agreement beyond the termination date, as needed, under the same terms and conditions as set forth in this agreement. Any such extension shall be in writing and be an amendment to this agreement.

5.0 SPECIAL PROVISIONS

5.01 Additional Tasks as May Be Assigned by the City Manager: Prior to initiating any Consultant work on matters relating to the purposes of this Agreement, but outside the Scope of Services for this Agreement, it shall be the responsibility of Consultant to obtain written approval of the City Manager, prior to initiation of such tasks.

5.02 Time Schedule: Consultant is to begin work upon receipt and execution of City contract. Consultant agrees to engage its best efforts to adhere strictly to the schedule set forth in Exhibit A and incorporated herein.

5.03 Work Outside Contract Scope: No payment for changed or additional work shall be made unless the changed or additional work has first been approved in writing by the City Manager and the parties have agreed upon the appropriate adjustment, if any, to the payment schedule and maximum payment amount for the changed or additional work. The Contract Manger may order changes or additions to the scope of work. Whether a change or addition to the scope of work is proposed by the Consultant or ordered by the City Manager, the parties shall in good faith negotiate an appropriate adjustment, if any, to the payment schedule and maximum payment for the changed or additional work. An approved change or addition, along with the payment adjustment, if any, will be effective upon an amendment to this contract executed by both parties. The amendment shall not render ineffective or invalidate unaffected portions of this contract.

5.04 Confidentiality:
(a) Confidential Nature of Information. Consultant shall treat all information obtained from the City in the performance of this contract as confidential and proprietary to the City.

Consultant shall treat all records and work product prepared or maintained by Consultant in the performance of this contract as confidential.
(b) Limitation on use and disclosure. Consultant agrees that it will not use any information obtained as a consequence of the performance of work for any purpose other than fulfillment of Consultant’s scope of work. Consultant will not disclose any information prepared for the City, or obtained from the City or obtained as a consequence of the performance of work to any person other than the City, or its own employees, agents or subcontractors who have a need for the information for the performance of work under this contract unless such disclosure is specifically authorized in writing by the City. (c) Security plan. If requested by the City Manager, Consultant shall prepare a security plan to assure that information obtained from the City or as a consequence of the performance 197
of work is not used for any unauthorized purpose or disclosed to unauthorized persons.

Consultant shall advise the City of any request for disclosure of information or of any actual or potential disclosure of information.
(d) Survival. Consultant’s obligations under this paragraph shall survive the termination of this contract.

6.0 MISCELLANEOUS

6.01 Notices: Except as otherwise expressly provided by law, any and all notices or other communications required or permitted by this agreement or by law to be served on or given to any party to this agreement shall be in writing and delivered or, in lieu of such personal service, when deposited in the United States mail, first class postage prepaid, to the following address for each respective party:

PARTY ADDRESS
TO: CITY OF SOLVANG City of Solvang
1644 Oak Street
Solvang, CA 93463
Attention: City Clerk
Copy to: Chelsea O’Sullivan
City Attorney
Richards, Watson & Gershon
847 Monterey Street, Suite 206
San Luis Obispo, CA 93401
TO CONSULTANT: Carollo Engineers Inc
Jeff Weishaar, Vice-President
2795 Mitchell Dr.

Walnut Creek, CA 94598

6.02 Governing Law: This agreement and all matters relating to this agreement shall be governed by the laws of the State of California in force at the time, should any need for interpretation of this agreement or any decision or holding concerning this agreement arise.

6.03 Binding Effect: This agreement shall be binding on and shall inure to the benefit of the heirs, executors, administrators, successors and assigns of the parties hereto, but nothing in this Section shall be construed as consent by City to any assignment of this agreement or any interest in the agreement.

6.04 Remedies: The remedies set forth in this agreement shall not be exclusive, but shall be cumulative with, and in addition to, all remedies now or hereafter allowed by law or equity.

6.05 Due Authority: The parties hereby represent that the individuals executing this agreement are expressly authorized to do so on and in behalf of the parties.

6.06 Ownership of Work Product: Upon delivery, the work product, including without limitation, all original reports, writings, recordings, drawings, files, and detailed calculations developed under this contract are the property of the City. Consultant agrees that all copyrights, which arise from creation of the work pursuant to this contract, shall be vested in the City and waives and relinquishes all claims to copyright or other intellectual property rights in favor of the City. City acknowledges that its use of the work product is limited to the purposes contemplated by the scope of work and that the Consultant makes no representation of the 198
suitability of the work product for use in or application to circumstances not contemplated by the scope of work.

6.07. Integration and Modification:
(a) This contract represents the entire understanding and agreement of the City and Consultant as to those matters contained herein. This agreement correctly sets forth the obligations of the parties hereto to each other as of the date of this agreement. All agreements or representations respecting the subject matter of this agreement not expressly set forth or referred to in this agreement are null and void. No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder. This contract may not be modified, amended, or altered except in writing signed by the City and Consultant. (b) In the event of any conflict between the terms of this agreement and the terms of an exhibit, the terms of this agreement shall control, even if the exhibit purports to modify this agreement. In the event an exhibit incorporates by reference any additional physical documents, websites, web links or other electronic location not under the control of the City, the parties agree that such additional documents shall have no impact on this agreement and shall be deemed to be void unless actually attached to the exhibit that purports to incorporate such additional document. Notwithstanding the foregoing sentence, the provisions of Section 2.05 of this agreement shall not be altered, amended, limited or otherwise affected in any manner by any language included in an exhibit to this agreement, even if such exhibit purports to affect the provisions of Section 2.05. Furthermore, any attempt to limit liability to the City that is expressed in an exhibit shall have no force or effect unless City has expressly agreed to such limitation by providing the initials of its authorized representative here: ___________.

6.08. Advice of Counsel: The parties agree that they are aware that they have the right to be advised by counsel with respect to the negotiations, terms, and conditions of this contract, and that the decision of whether or not to seek the advice of counsel with respect to this contract is a decision which is the sole responsibility of each of the parties hereto. This contract shall not be construed in favor or against either party by reason of the extent to which each party participated in the drafting of the contract.

6.09. Independent Review: Each party hereto declares and represents that in entering this contract it has relied and is relying solely upon its own judgment, belief and knowledge of the nature, extent, effect and consequence relating thereto. Each party further declares and represents that this contract is being made without reliance upon any statement or representation not contained herein of any other party, or any representative, agent, or attorney of any other party.

6.10. Attorney Fees: In the event of any controversy, claim or dispute between the parties hereto, arising out of or relating to this agreement, or the breach hereof, the prevailing party shall be entitled, in addition to other such relief as may be granted, to a reasonable sum as and for attorney fees.

6.11 No waiver: The waiver of any breach by any party of any provision of this agreement shall not constitute a continuing waiver or a waiver of any subsequent breach of this agreement.

6.12. Assignment: This agreement is specifically not assignable by Consultant to any person or entity. Any assignment or attempt to assign by Consultant whether it be voluntary or involuntary, by operation of law or otherwise, is void and is a material breach of this agreement, giving rise to a right to terminate as set forth in Section 4.03.

6.13. Time for Performance: Except as otherwise expressly provided for in this agreement, should the performance of any act required by this agreement to be performed by either party 199
be prevented or delayed by reason by any act of God, strike, lockout, labor trouble, inability to secure materials, epidemics, pandemics, or any other cause, except financial inability, which is the fault of the party required to perform the act, the time for performance of the act will be extended for a period of time equivalent to the period of delay and performance of the act during the period of delay will be excused: provided, however, that nothing contained in this Section shall exclude the prompt payment by either party as required by this agreement of the performance of any act rendered difficult or impossible solely because of the financial condition of the party required to perform the act.

6.14 Severability: Should any provision of this agreement be held by a court of competent jurisdiction or by a legislative or rulemaking act to be either invalid, void or unenforceable, the remaining provisions of this agreement shall remain in full force and effect, unimpaired by the holding, legislation or rule.

6.15. Construction: The parties agree that each has had an opportunity to have their counsel review this agreement and that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this agreement or any amendments or exhibits thereto. The captions of the sections are for convenience and reference only, and are not intended to be construed to define or limit the provision to which they relate.

6.16. Amendments: Amendments to this agreement shall be in writing and shall be made only with the mutual written consent of all the parties to this agreement.

6.17. Signatures: The individuals executing this contract represent and warrant that they have the legal capacity and authority to do so on behalf of their respective legal entities.

IN WITNESS WHEREOF, the parties have executed this contract on the following date.

CITY OF SOLVANG
By:

Mark Infanti, Mayor
Date:

CONTRACTOR

CAROLLO ENGINEERS INC
By:

Jeff Weishaar, Vice President
Date:

APPROVED AS TO FORM
Richards, Watson & Gershon
By:

Chelsea O’Sullivan, City Attorney
Date:

ATTEST:
_______________________________
Annamarie Porter, City Clerk
200

EXHIBIT A

SCOPE OF WORK,

FEE SCHEDULE
&

PROJECT SCHEDULE
201
Jan 10, 2024
Mr. Randy Murphy
City of Solvang
1644 Oak Street
Solvang, CA 93463
Subject: Source Water Improvement Studies to assess NOA compliance strategy for WWTP Dear Randy,
Thank you for the opportunity to engage with the City in determining if evaluating source water strategies that can be used to comply with the new NOA permit requirement for the WWTP. Currently the NOA has new final limits for TDS, chloride, sulfate, sodium, boron and total nitrogen based on the Santa Rita groundwater basin water quality objectives into the City’s permit. This change will allow the City to comply with most of the constituents with the exception of sodium and chloride. The City has limited sulfate and boron data, but it appears that the effluent may be within limits, however, additional data should be collected. As discussed in the Time Schedule Compliance Plan (TSCP) and in meetings with the RWQCB, compliance with the total nitrogen limit is likely achievable with WWTP upgrades. Meeting the final NOA limits for chloride and sodium could require expensive treatment to remove salts that are present in the City’s drinking water.

As discussed with the RWQCB and laid out in the TSCP, the City needs to evaluate its source waters and see if there are blending options, source water treatment options and regulatory options (banning water softeners) that could allow the City to meet its new WWTP effluent limits. We have developed the attached scope and budget for this required study, which will help assess compliance as well as lay out a path forward for the City.

We look forward to continuing to work with the City to develop a path forward for NOA compliance.

Sincerely,
CAROLLO ENGINEERS, INC.

Jeff Weishaar
Vice President
Exhibit A
202
Attachment A: Source Water Improvement Study
Scope of Work and List of Assumptions
General Assumptions
General assumptions for the study include the following:
• City of Solvang to provide all past reports and studies on groundwater quality, drinking water quality and effluent quality.
• Carollo will hire specialty subconsultants LWA and GSI for regulatory and hydrogeology support.
• City will help identify locations for sampling of groundwater and drinking water supplies as needed.
• City will cover the costs for any required sampling and separately pay for laboratory costs associated with sampling plan. None of these costs are included in the Carollo scope. • Project duration estimated at 1 year (12 months).

Task 1 – PROJECT MANAGEMENT AND MEETINGS
Task includes project management activities and meetings which include:
• Ongoing monthly project management and invoices, schedule updates, and progress letters. • Monthly check-in meetings (up to 12 meetings at one hour) – Virtual. • Kickoff meeting – A kickoff meeting will be held with Carollo team and City staff to discuss the project workplan, schedule and goals/objectives.
• Project meetings with RWQCB – up to two meetings and presentations assumed. 1 in person, 1 virtual.
• One presentation to City Council on results of study.

Deliverables: Meeting agendas, notes and powerpoints; electronic delivery Task 2 – DATA COLLECTION AND REVIEW
Task includes:
• Consultant will provide a data request to the City of Solvang for all relevant data and past reports.
• Review of data provided by City, including groundwater, drinking water supply, WWTP influent and effluent water quality and volumes. Constituents to be evaluated include TDS, sodium, chloride, boron, sulfate and total hardness.
• Review of publicly availably groundwater data. Sources including GeoTracker GAMA, waterqualitydata.us, and the Safe Drinking Water Information System (SDWIS) will be utilized. • Development of a GW sampling plan to characterize groundwater to be implemented by City.

This will likely include obtaining well data and permission to sample groundwater wells upstream and downstream of the WWTP.
• Development of a sampling plan for drinking water sources, if needed.

Deliverables: Data Request and Sampling Plans; electronic delivery 203
Task 3 – GROUNDWATER WATER QUALITY ANALYSIS
The Consultant will summarize all groundwater data collected by City via the sampling plan and compile the new data with publicly available groundwater data. Data will be summarized in a tables for City review. Data will be presented as best as possible to show the range of expected values based on water year type (dry vs wet), seasonal variations and long term averages.

Task 4 – SOURCE CONTROL AND WATER SOFTENER REBATES/BANS EVALUATION The RWQCB has indicated that the City needs to look at source control and water softeners as a source of salts in the effluent. The City has evaluated water softeners in the past. For this effort, the Consultant will review the past study and update the analysis if source control measures, including water softener rebates or bans, would be effective in meeting the NOA limits for TDS, chloride, sodium, sulfate or boron. Consultant will review what is working for water softener controls for other utilities. As part of this effort, the Consultant will prepare a survey to residents to determine how many water softeners are in use and what type. The City will be responsible for emailing or mailing the survey. The City shall also provide information about any commercial or industrial users in the service area that may be a source of TDS, chloride, sodium, sulfate or boron that should be considered for source control measures. Survey results will be summarized and included in summary report (Task 6).

Deliverables: Public Survey, electronic
Task 5 – EVALUATE BLENDING AND COMPLIANCE
The Consultant will compile State Water quality data and wastewater effluent water quality for comparison to the groundwater data summarized in Task 3. Historical blends of water supply will be determined based on City records and a comparison of historical supply quality to WWTP effluent will be used to estimate the addition of constituents from supply to effluent, representing additional loads from domestic use. Consultant will evaluate if blending supplies in a different way will allow compliance with new permit requirements, given the historical addition of loadings from use. Information from Task 4 will be used to estimate if compliance could be achieved with reductions in use loadings that from water softener rebates or bans. The potential for the City to provide centralized water softening at their wells to avoid customers from using home based softeners will be evaluated. Costs for different options (up to 3) for compliance will be developed to a conceptual level of detail (Class 5) for comparison.

Task 6 – SOURCE WATER IMPROVEMENT STUDY
The Consultant will summarize the findings of Tasks 2-5 into a Source Water Improvement Study Draft Report. The report will establish costs for different alternatives, determine if compliance is feasible, and lay out next steps for implementation if compliance is feasible. The draft report will be reviewed by the City. A final report will be developed incorporating City comments for delivery to RWQCB.

Deliverables: Draft and Final Source Water Improvement Study, electronic 204
City of Solvang – Source Water Improvement Study
Hours by Classification
Lead Prof Project Engineer Assistant Prof
Labor PECE
Printing/
Travel
Subs - LWA
Direct Costs
Subs - GSI
Direct Costs
Subs/
Direct Cost
+ 5%
Estimated
Fee
$305 $284 $205 $185 $165 $135 $ 14.00
Task 1 - Project Management and Meetings 40 18 28 14 0 24 124 28,900 $ $ 1,736 $ 2,000 $ 8,000 $ 8,000 $ 16,800 $ 49,440 Project Management (12 months) 12 0 0 0 0 24 36 6,900 $ $ 504 $ - $ - $ - $ - $ 7,400 Meetings - Kickoff, Monthly Progress (12), RWQCB (2) = 14 28 18 28 14 0 0 88 22,000 $ $ 1,232 $ 2,000 $ - $ - $ 25,230 Task 2 - Data Collection and Review 4 4 12 8 16 8 52 10,000 $ $ 728 $ - $ 2,000 $ 22,315 $ 25,531 $ 36,260 Data Collection and Review 2 2 4 4 4 0 16 3,400 $ $ 224 $ - $ - $ - $ - $ 3,620 Sampling Plans (2) 2 2 8 4 12 8 36 6,600 $ $ 504 $ - $ - $ - $ - $ 7,100 Task 3 - Groundwater Water Quality Analysis 2 2 6 8 16 0 34 6,500 $ $ 476 $ - $ 2,000 $ 2,000 $ 4,200 $ 11,180 Evaluation of Water Quality Data 2 2 6 8 16 0 34 6,500 $ $ 476 $ - $ - $ - $ - $ 6,980 Task 4 - Source Control and Softener Rebates/Bans Evaluation 6 4 20 42 16 8 96 18,600 $ $ 1,344 $ - $ 5,000 $ - $ 5,250 $ 25,190 Evaluation of Source control and softeners 4 2 12 40 8 0 66 13,000 $ $ 924 $ - $ - $ - $ - $ 13,920 Public Survey 2 2 8 2 8 8 30 5,600 $ $ 420 $ - $ - $ - $ - $ 6,020 Task 5 - Evaluate Blending and Compliance 4 10 28 48 24 0 114 22,600 $ $ 1,596 $ - $ 2,000 $ - $ 2,100 $ 26,300 Blending and Complaince Assessment 2 2 12 8 16 0 40 7,800 $ $ 560 $ - $ - $ - $ - $ 8,360 Cost Estimates for up to 3 Options 2 8 16 40 8 0 74 14,900 $ $ 1,036 $ - $ - $ - $ - $ 15,940 Task 6 - Source Water Improvement Study 6 4 10 20 28 16 84 15,500 $ $ 1,176 $ - $ 5,000 $ 5,000 $ 10,500 $ 27,180 Draft Report 4 2 8 16 24 8 62 11,400 $ $ 868 $ - $ - $ - $ - $ 12,270 Final Report 2 2 2 4 4 8 22 4,100 $ $ 308 $ - $ - $ - $ - $ 4,410 Total 62 42 104 140 100 56 504 102,100 $ $ 7,056 $ 2,000 $ 24,000 $ 37,315 $ 64,381 $ 175,550 Task Description
Senior Prof Professional Support StaffTotal Hours
205

EXHIBIT B

INSURANCE REQUIREMENTS
Prior to the beginning of and throughout the duration of the Work, Consultant will maintain insurance in conformance with the requirements set forth below. Consultant will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth here, Consultant agrees to amend, supplement or endorse the existing coverage to do so. Consultant acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to City in excess of the limits and coverage required in this agreement and which is applicable to a given loss, will be available to City.

Consultant shall provide the following types and amounts of insurance:

Commercial General Liability Insurance using Insurance Services Office “Commercial General Liability” policy form CG 00 01, or a City approved equivalent. Defense costs must be paid in addition to limits. There shall be no cross liability exclusion for claims or suits by one insured against another. Limits are subject to review but in no event less than $1,000,000 per occurrence and in the aggregate.

Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including symbol 1 (Any Auto) or the equivalent. Limits are subject to review, but in no event to be less than $1,000,000 per accident. If Consultant owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If Consultant or Consultant’s employees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such person.

Workers Compensation on a state-approved policy form providing statutory benefits as required by law with employer’s liability limits no less than $1,000,000 per accident or disease.

Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the consultant and “Covered Professional Services” as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer’s duty to defend. The policy retroactive date shall be on or before the effective date of this agreement.

Insurance procured pursuant to these requirements shall be written by insurers that are admitted carriers in the state of California and with an A.M. Bests rating of A- or better and a minimum financial size VII.

General conditions pertaining to provision of insurance coverage by Consultant. Consultant and City agree to the following with respect to insurance provided by Consultant:

1. Consultant agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials, employees and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992, or a City approved equivalent. Consultant also agrees to require all contractors, and subcontractors to do likewise.

2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or Consultant’s employees, or agents, from waiving the right of subrogation prior to a loss. Consultant agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise.

3. All insurance coverage and limits provided by Consultant and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations limits the application of such insurance coverage.
206

4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing.

5. Consultant’s general liability policy shall not contain any provision or definition that would serve to eliminate so-called “third party action over” claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor.

6. All coverage types and limits required are subject to approval, reasonable modification and reasonable additional requirements by the City, as the need arises. Consultant shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City’s protection without City’s prior written consent.

7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant’s general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Consultant or deducted from sums due Consultant, at City option.

8. Certificate(s) are to reflect that the insurer will provide 30 days notice to City of any cancellation of coverage by the carrier.

9. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Consultant or any subcontractor, is intended to apply first and on a primary, noncontributing basis in relation to any other insurance or self insurance available to City.

10. Consultant agrees to require that subcontractors, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage required of Consultant. Consultant agrees to monitor and review all such coverage and assumes responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review.

11. If Consultant’s existing coverage includes a deductible or self-insured retention, the deductible or selfinsured retention must be declared to the City. At that time the City shall review options with the Consultant, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions. Consultant shall be responsible for paying any deductibles or self-insured retentions on its policies.

12. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increased benefit to City.

13. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement.

14. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard. 207

15. Consultant will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect.

16. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Consultant’s insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five days of the expiration of the coverages.

17. The provisions of any workers’ compensation or similar act will not limit the obligations of Consultant under this agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents.

18. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all-inclusive.

19. These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such.

20. The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section.

21. Consultant agrees to be responsible for ensuring that no contract used between itself and its subconsultants reserves the right to charge City or Consultant for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements.

There shall be no recourse against City for payment of premiums or other amounts with respect thereto.

22. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City.
208
Reference #:
{File or Contract#}
Applicant/Interested Party Campaign Contribution Disclosure Form • Land use, entitlements, licenses, permits, franchises, contracts (excluding labor and competitively bid contracts) Applicant/Interested Party Information
Applicant
Representative/
Agent
Business
Address
Address Line 2
City
State
Carollo Engineers
Jeff Weishaar
5355 Mira Sorrento Place
Suite 270
San Diego
CA
Name and subject matter of applicant's proceeding
City of Solvang
Phone
Email
Website
Fax
Zip Code
Contribution Disclosure (Government Code section 84308) 858-505-1020
[email protected]
carollo.com
92121
Please list all contributions in excess of$250 (either as a single payment or in aggregate) made within the past 12 months to officers of the agency involved in the above-mentioned proceeding by any parties (applicants) or their agents or representatives, including corporations, limited liability companies (LLCs), or other business entities and principals thereof, that are affiliated with the above-referenced proceeding. You may attach attach additional pages as necessary to list contributions made to involved agency officers and provide additional information about the contributor's relationship with the recipient.

Contributor Name
Date of Contribution Recipient Officer/ Contribution Amount Refunded: Yes or No; Date of Refund Candidate
-0-
Sign and Date
This form must be updated after each contribution, and no less than 45 days before any agency consideration regarding the above-referenced application. Completion of this form does not waive or in any way impact a party's obligation to disclose such contributions over $250 on the record of the proceeding pursuant to Government Code section 84308(e).

I declare under penalty ofperjuJ
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J7formation which has been included in this Disclosure Form is true and correct. s;g""' /71 uJ� DMe o,i0<,/,02'
Exhibit C
209

CITY COUNCIL STAFF REPORT
AGENDA ITEM 6.e
Meeting Date: February 12, 2024
SUBJECT: Discussion and possible direction to staff regarding the Emergency Generator Projects at City Hall and the Vets Hall
PREPARED BY: Rodger A. Olds, Director of Public Works/City Engineer DISCUSSION:

The current 2023/24 Capital Improvement Program budget includes two emergency generator projects, one for the City Hall Facility and one for the Vets Hall located on Mission Drive. The budget for each one of these facilities is $350,000.

The need for the Vets Hall generator has been established since the Vets Hall acts as a community emergency cooling and/or warming shelter. Currently there is no backup power system for the Vets Hall. The need for the City Hall Facility generator is the current diesel-powered emergency generator is over 40 years old and has exceeded its service life. The overall facility served by the existing generator includes City Hall offices, Fire Station No.30, the City water shop including the City’s SCADA system, and Water Well No.4. City Hall is designated to become the City’s Emergency Operations Center (EOC) during any localized emergency event should the need arise. The energy resiliency of these two facilities is essential for the City’s emergency response capability.

Over the past several months, staff has been working through the County of Santa Barbara’s Energy Assurance Services (EAS) Program with a group called ARUP to develop an emergency energy strategy for each of these facilities with a primary focus on solar powered back-up power generation.

The program and the energy audit, analysis, and recommendation reports were free to the City.

The EAS reports cover many facets of energy use including review and analysis of the various building systems. The review and full implementation of the recommendations in the report will be the subject of future discussions pertaining to the budgeting of future upgrades to the facilities.

The proposal at hand is to pursue the installation of Photo Voltaic (PV) or solar system with a Battery Energy Storage System (BESS) in place of the originally proposed diesel generator. The PV+BESS system proposed would not only be able to provide emergency power during an outage, but also would have the additional benefit of reducing the City’s electrical costs.

Staff is seeking Council direction on whether to take the next steps to pursue the PV+BESS, which would be in the form of issuing an RFP for Design and Construction. While the overall costs of the recommended systems are within current budgets, there may also be grant opportunities available; however, the grant opportunities are uncertain and would likely delay the project’s completion.

There are many options as we pursue a design for each location. The solutions recommended by the initial studies for the PV+BESS specifics for each site are listed below:

City Hall Recommended Solution
• Removal of Old Generator
• New Emergency Load Panel – Circuits needed during Emergency Only • PV+BESS System to Provide approximately 50% of current energy load requirements. • Well No. 4 would receive a new appropriately sized generator. (Diesel or Natural Gas) • Approximate Cost $330,000
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Pros:
• Sized to fit existing parking area
• Within Existing Budget
• Will provide emergency backup of essential systems for 3 days. • Will generate electricity to offset daily energy use costs. • Smaller Well No. 4 generator will require less permitting. • Will free up space in City Corp Yard
• Design could be scalable for future expansion.

Cons:
• Only provides 47% of current energy demand.
• Will require selective circuits to remain unpowered during a power outage. • Will still require a traditional generator for the Well 4 pump.

Vets Hall Recommended Solution
• Repurpose existing electrical panel to become Emergency Panel– Circuits needed during Emergency Only
• PV+BESS System to Provide approximately 50% of current energy load requirements. • Well No. 4 would receive a new appropriately sized generator. (Diesel or Natural Gas) • Approximate Cost $157,000
Pros:
• Small footprint in existing Vet Hall Parking Lot
• Within Existing Budget
• Will provide emergency backup of essential systems for 3 days. • Will generate electricity to offset daily energy use costs. • Design could be scalable for future expansion.

Cons:
• Only provides 50% of current energy demand.
• Will require selective circuits to remain unpowered during a power outage. • Will still require a traditional generator for the Well 4 pump.

ALTERNATIVES:

Council could decide to direct staff to pursue the traditional diesel generator at both locations. Council could also request staff to bring back design options to Council with more refined budget numbers once a design/build contractor is under contract and potential grant opportunities have been reviewed.

FISCAL IMPACT:

There is no fiscal impact at this time. Staff will continue to work within the established CIP Budget. 211

CITY COUNCIL STAFF REPORT
AGENDA ITEM 6.f
Meeting Date: February 12, 2024
SUBJECT: Approve Amendment No. 6 to the Agreement with GSI Water Solutions for participation in and assistance with the administrative hearing regarding the City’s Petition for Change before the State Water Resources Control Board Administrative Hearing Office and Budget Amendment in an amount of $19,000 from Water Fund balance for a total contract amount not to exceed $330,700, and authorize the Mayor to execute on behalf of the City Authorize a Budget Amendment in the Amount of $19,000.

PREPARED BY: Chelsea O’Sullivan, City Attorney
DISCUSSION:

The City is wrapping up the administrative hearing before the Administrative Hearing Office of the State Water Resources Control Board on its Petition for Change to its water rights permit to divert Santa Ynez River underflow (also called the River Wells Project). Currently we are finalizing our closing brief, which is due February 15, 2024.

The City previously engaged GSI Water Solutions, Inc. (GSI) to evaluate the River Wells Project during its environmental review and, most recently with contract Amendment No. 4 and Amendment No. 5 to provide hydrology expert witness services in the administrative hearing on the River Wells Matter.

GSI’s work has been central to the City’s administrative case. Mr. Nicely provided written direct testimony, rebuttal testimony, testified during the direct and rebuttal phases of the hearing and assisted in analyzing opposing party testimony. In addition, Mr. Nicely also provided two written sur-rebuttal testimonies on specific topics and testified at an additional hearing day in January. The need for these surrebuttal testimonies and additional oral testimony was not anticipated at the outset of these proceedings, nor when Amendment No. 5 was approved. Completing this additional work was a significant effort by GSI’s to research and address new issues as the hearing evolved. Mr. Nicely has also reviewed hydrology related portions of the closing brief. Given the hearing schedule, GSI has already performed this work despite having already exhausted their previous budget under Amendment No. 5.

Therefore, GSI is requesting a contract amendment (Amendment No. 6) on a time and materials basis for an additional fee not to exceed $19,000 to cover the outstanding costs they have incurred to date in assisting with the administrative hearing. This would bring the total contract budget for assistance with the administrative hearing on the River Wells Project to $180,700 (Amendment No. 4, 5, and 6). The total contract budget would be $330,700.1

Recommendation - Staff recommends approval of Amendment No. 6 and budget amendment in the amount of $19,000 from the Water Fund balance to cover the additional fee. GSI has provided high quality work on complex issues in a timely manner even under tight hearing deadlines. GSI’s participation in the administrative hearing on the River Wells Project is vital to the City’s petition.

ALTERNATIVES:
1 This number includes the original contract dated June 21, 2016 ($30,000), Amendment No. 1 ($40,000), Amendment No. 2 ($20,000), Amendment No, 3 ($60,000), Amendment No. 4 ($96,700), Amendment No. 5 ($65,000), and this Amendment No. 6 ($19,000).
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• Decline to approve Amendment No. 5 (not recommended)
• Provide alternative direction to staff
FISCAL IMPACT:
• Approve budget amendment in the amount of $19,000 from the Water Fund balance to cover the additional fee.

ATTACHMENTS:

A. Amendment No. 6 to GSI Water Solutions Inc. Agreement B. GSI Water Solutions Inc. Agreement, and Amendments No. 2-5. 213
AMENDMENT NO. 6

PROFESSIONAL SERVICES AGREEMENT
(River Wells Project)
Services for Administrative Hearing Participation
THIS SIXTH AMENDMENT is made and entered into this 12th day of February 2024, between the CITY OF SOLVANG, a municipal corporation, and GSI Water Solutions Inc. In consideration of the mutual covenants and conditions set forth in the original Agreement dated, June 21, 2016, Amendment No. 1 dated January 9, 2027, Amendment No. 2 dated December 21, 2020, Amendment No. 3 dated November 22, 2021, Amendment No. 4 dated May 9, 2022, and Amendment No. 5 dated November 27, 2023 the parties agree to an expanded scope of services and an additional fee for GSI Water Solutions Inc.’s participation in and assistance with the administrative hearing regarding the City’s Petition for Change before the State Water Resources Control Board Administrative Hearing Office beyond what was initially budgeted.

GSI Water Solutions Inc. submitted its final accounting of additional costs incurred to complete services as set forth in Exhibit 1. GSI Water Solutions Inc. performed the work on a time and materials basis and fees total $19,000.00 to complete the requested work. The parties have agreed to add this Amendment No. 6 and Exhibit 1 to the Original Agreement. All remaining portions of the original agreement shall remain in full force and effect. “CITY”

CITY OF SOLVANG
______________________________
Mark Infanti, Mayor
Date:_________________________

APPROVED AS TO FROM
______________________________
Chelsea O’Sullivan, City Attorney
ATTEST:
______________________________
Annamarie Porter, City Clerk
“CONSULTANT”
GSI WATER SOLUTIONS INC.
_____________________________
Timothy Thompson, Principal
Date: _____________________
214
Exhibit 1
Final Budget Increase Request – Solvang River Wells Administrative Hearing Preparation GSI Water Solutions, Inc.
215

MEMORANDUM
Final Budget Increase Request – Solvang River Wells Administrative Hearing Preparation
To: Ms. Chelsea O’Sullivan
From:

Date:

Tim Nicely and Tim Thompson, GSI Water Solutions
February 6, 2024
GSI’s original budget to provide technical support regarding the Solvang River Wells Administrative Hearing has been expended over the past two months. This is the result of the evolution of the hearing as part of the legal proceedings before the State Water Resources Control Board. We have continued to support the project despite exceeding our budget limit, with the understanding that the continuing technical work is required to continue to support the ongoing progression of the hearing. This memorandum presents a request to increase the GSI budget to finalize supporting the City on this matter. This budget request represents our costs to complete our participation in the hearing.

Activities that have been needed to support the City that have required additional budget include:
• Preparation and presentation of case-in-chief exhibits for limited sur-rebuttal testimony including responses to objections,
• Preparation of objections to and associated responses to opposing testimony, • Attendance at one additional hearing date by Mr. Nicely as the City’s expert witness on January 19, 2024, and
• Attention to any additional matters that have arisen during the hearing including editing of the relevant sections of the closing statements.
• Limited support associated with post-hearing matters.

The additional budget needed for GSI to complete its support of the Administrative Hearing process is $19,000. This would modify the overall contracted amount to a new overall contract budget of $180,700.

You may indicate your acceptance of this budget request by signing below. Please feel free to call me if you have any questions.

We appreciate working with you and the City staff and look forward to a successful outcome to this hearing.

Sincerely,
GSI Water Solutions
Tim Nicely, PG, CHg
Supervising Hydrogeologist
________________________ Date
Timothy Thompson, PG, CHg
Principal
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