Agenda 2024-03-09 CC Special Goal Setting
AGENDA
SOLVANG CITY COUNCIL
SATURDAY, MARCH 09, 2024
9:00 AM SPECIAL MEETING
City Council: The Craft House at Corque
Mark Infanti, Mayor 420 Alisal Rd, Solvang, CA 93463
David Brown Mayor pro tem, District 3
Elizabeth Orona District 4
Robert Clarke at-large
Claudia Orona at-large
PARTICIPATING IN THE MEETING -This Special City Council meeting will only be in-person. 9:00 AM SPECIAL MEETING
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
1. FY 2024-26 FINANCIAL PLAN CITY COUNCIL GOAL SETTING WORKSHOP
2. COUNCIL CLOSING COMMENTS
3. ADJOURNMENT
AFFIDAVIT OF POSTING
I, Annamarie Porter, City Clerk for the City of Solvang, California, DO HEREBY CERTIFY under penalty of perjury under the laws of the State of California, that the foregoing revised notice was posted at the City of Solvang City Hall bulletin board at 1644 Oak Street, Solvang, CA and on the City of Solvang website not less than 72 hours prior to the meeting, per Government Code 54954.2.
Dated this 5th day of March 2024
AGENDA AND SUPPORTING MATERIALS – Available for viewing 8:00a.m.-5:00p.m. at City Hall, 1644 Oak Street, Solvang, and on the City’s website https://www.cityofsolvang.com/agendacenter. Additional writings distributed to a majority of the City Council after the posting of the agenda will be made available at City Hall and on the City’s website.
AGENDA POSTING NOTIFICATION - Subscribe to receive email or text message notifications when agendas are posted online through “Notify Me” at: https://www.cityofsolvang.com/List.aspx PUBLIC COMMENT - The public is encouraged to address the City Council in-person or in-writing on this agenda item. If provided in writing, comments must be submitted to the City Clerk at [email protected] by 5:00 p.m. on the Thursday before the meeting to be considered.
CAMPAIGN CONTRIBUTION DISCLOSURE - Pursuant to Government Code Section 84308, any party to a City proceeding must disclose on the record any campaign contributions made to a member of the City Council [or commission] in excess of $250 in the past 12 months. This disclosure requirement includes contributions by the party’s agent and aggregated contributions from persons or entities related to the party. Please make the disclosure as soon as possible, but not later than the beginning of the proceeding.
AMERICANS WITH DISABILITIES ACT - If, as a participant of this meeting, you need special assistance the City will attempt to accommodate you in every reasonable manner. Please contact the City Clerk at either (805) 688-5575 x206 or [email protected]. 72- hours’ notice is requested
CITY COUNCIL STAFF REPORT
AGENDA ITEM 1
Meeting Date: March 9, 2024
SUBJECT: Provide Guidance of Council Goals and Objectives for Incorporation Into FYs 2024/2026 Biannual Budget
PREPARED BY: Randy Murphy, City Manager
Rod Wood, Special Advisor
DISCUSSION:
The purpose of this Workshop is not to discuss, deliberate or decide on any goals. The purpose is to make certain staff has an accurate initial order of preference for the Council’s potential goals to help guide them on which goals to commit more extensive time and resources in its initial assessment. Once staff completes its initial assessment of the proposed goals the Council, at a subsequent Regular Meeting, will take public comments, review, discuss, deliberate and vote which goals are their collective priorities for the upcoming 2024/26 budget. The final goals and priorities will be fully assessed in their scope and then incorporated in the draft Budget for appropriation of the necessary resources to complete the adopted goals.
A further intent is to adopt only goals that can be achieved during the adopted budget cycle. There may be goals that require more time to complete than just the 2-year budget cycle. In that circumstance, the goal will be segmented into portions that can be completed during the current budget cycle and, when necessary, incorporated into future budgets. An exhaustive list of all goals is not required to be included in the budget as a comprehensive identification of the City’s long-term goals are already identified in the General Plan and in the various existing and soon-to-be updated Master Plans. Instead, the purpose is to identify the top priority goals for the 2024/26 budget cycle, establish what aspects of the goals can be achieved during this period, appropriate the necessary resources to allow the work required to be accomplished, and for staff to be held accountable to complete those goals. This allows the City to confidently make progress on its mid- and long-term goals with every budget cycle. It also avoids overburdening limited the staff resources or impacting staff’s ability to maintain the City’s daily operations.
It is understood issues occur after priorities are set or things arise that can impact the completion of goals. There are often unforeseen changes in law, unexpected issues surface, emergencies occur, and opportunities arise that require unanticipated attention. There are also goals that require actions by other agencies and third parties for which the City has no control that might delay or stop progress. The process for altering the priorities will require staff to bring new matters to the Council on Agenda and have Council determine any adjustments to the goals or if any new goals or obligations need to be placed within the adopted priorities. If new issues occur it may delay or prevent completion of other lower-level goals unless additional resources are committed that can make it possible to achieve the new priorities in addition to the existing.
The specific process for the Workshop is:
1. To provide any necessary clarification as to what each goals means.
2. Ask if there are any additional goals desired to be added to the list for consideration
3. To validate the final wording of the Goals to assure it accurately reflects the Councill intent of the goal.
4. For each individual Councilmember without discussion among the Council to rate the top 5 priorities, second 5 priorities, and third five priorities by placing colored dots on those priorities.
5. Each goal will be scored based on the number of 1st, 2nd and 3rd priority dots on them and listed in rank order.
ALTERNATIVES:
N/A
FISCAL IMPACT:
N/A
ATTACHMENTS:
Suggested Goals
Suggested Solvang City Council Goals 2024/2026
Council Goals
1. Analyze limited uses in the Urban growth boundary for affordable and work force housing to meet State Law and community needs.
2. Evaluate feasibility of workforce housing opportuni�es with Alisal Ranch and Lot 72.
3. Analyze all parking improvement opportuni�es to relieve conges�on and financial op�ons.
4. Analyze feasibility to reuse wastewater either as reclaimed wastewater, enhanced treatment for well injec�on or as direct potable water.
5. Analyze increased water storage and/or supply with addi�onal and/or larger reservoirs and development of injec�on wells for ground water storage for drought years independently or with other water purveyors.
6. Evaluate the Senior Service programs long term needs.
7. Analyze means to improve police response and enforcement including private security, technology, and increased Sheriff services.
8. Explore BID to support downtown in a manner that would have Chamber support.
9. Explore means to minimize the adverse impacts of tourism on the quality of life of the residents.
10. Analyze community mee�ng space needs and methods of achieving those needs with exis�ng and addi�onal facili�es.
11. Evaluate market poten�al for expanding business mee�ngs, retreats, and bou�que conferences.
12. Develop a five-year marke�ng plan for tourism and other business opportuni�es for a more sustainable and less vola�le revenue base.
13. Develop op�ons for mee�ng the ci�es administra�ve and opera�onal needs.
14. Analyze the opportuni�es for broader business development.
15. Assess opportuni�es and financing to improve traffic, pedestrian, and bicycle circula�on in general and especially on SR 246.
16. Assess the ability to expand and diversify commerce and industry to augment tourism dependent revenues.
17. Assess opportuni�es to make exis�ng transit more effec�ve in the overall transporta�on needs of the community.
18. Develop a long-term infrastructure and funding plan.
19. Develop a long-term infrastructure Maintenance Master Plan.
20. Assess opportuni�es to support and use local organiza�ons more effec�vely to meet community needs.
21. Assess Library needs, opportuni�es, and funding.
22. Evaluate the opportuni�es to improve overall public safety services.
23. Develop a Danish Heritage Master Plan.
24. Pursue Solvang becoming a regional Wastewater Treatment Provider.
25. Develop more local events to broaden and even out tourism ac�vi�es.
26. Streamline the en�tlement and building process make it easier for residents and businesses to improve their property.
27. Iden�fy all exis�ng opportuni�es for affordable housing in TRC especially from “walkable” loca�ons.
28. Validate all RHNA housing targets for 2031 with the short-term opportuni�es with developers and reestablish mid-range planning ac�vi�es for future RHNA cycles with outer boundary op�ons.
29. Assess regional opportuni�es on use and development of water infrastructure.
30. Update design standards, sign codes and home occupa�on ordinances.
31. Develop strategy to reduce or eliminate PERS liability.
32. Start process to update outdated codes and ordinances.