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Agenda

Solvang City Council
March 11, 2024

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Agenda
Meeting
March 11, 2024
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Solvang City Council
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AGENDA

SOLVANG CITY COUNCIL
MONDAY, MARCH 11, 2024
6:00 PM SPECIAL CLOSED SESSION; and
6:30 PM REGULAR MEETING
City Council: 1644 Oak Street, Solvang, Ca 93463
Mark Infanti, Mayor Virtual & in Council Chamber
David Brown Mayor pro tem, District 3
Elizabeth Orona District 4
Robert Clarke at-large
Claudia Orona at-large
PARTICIPATING IN THE MEETING -City Council meetings will be in person and conducted by video/teleconferencing through Zoom. The meeting will also be broadcast live on Channel 23 and streamed on the City’s website, Vimeo, and YouTube.
• To join by Zoom, visit https://zoom.us/j/3066529195. If you wish to speak, please use the “raised hand” symbol.
• To join by phone, call (888) 788-0099 and enter Meeting ID: 306 652 9195#. The phone line will be open starting 30 minutes before meeting time.
6:00 PM SPECIAL CLOSED SESSION

CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE
AGENDA AND SUPPORTING MATERIALS – Available for viewing 8:00a.m.-5:00p.m. at City Hall, 1644 Oak Street, Solvang, and on the City’s website https://www.cityofsolvang.com/agendacenter. Additional writings distributed to a majority of the City Council after the posting of the agenda will be made available at City Hall and on the City’s website.

AGENDA POSTING NOTIFICATION - Subscribe to receive email or text message notifications when agendas are posted online through “Notify Me” at: https://www.cityofsolvang.com/List.aspx PUBLIC COMMENT - The public is encouraged to address the City Council in-person, virtually, or in-writing on agenda and non-agenda items. If provided in writing, comments must be submitted to the City Clerk at [email protected] by 5:00 p.m. on the Friday before the meeting to be considered. Your comment will be recorded and distributed appropriately. Comments on agenda items will be heard at the time each item is considered, including non-agenda items. In-person speakers will be invited to make public comments first.

Virtual speakers will follow.

CAMPAIGN CONTRIBUTION DISCLOSURE - Pursuant to Government Code Section 84308, any party to a City proceeding must disclose on the record any campaign contributions made to a member of the City Council [or commission] in excess of $250 in the past 12 months. This disclosure requirement includes contributions by the party’s agent and aggregated contributions from persons or entities related to the party. Please make the disclosure as soon as possible, but not later than the beginning of the proceeding.

AMERICANS WITH DISABILITIES ACT - If, as a participant of this meeting, you need special assistance the City will attempt to accommodate you in every reasonable manner. Please contact the City Clerk at either (805) 688-5575 x206 or [email protected]. 72- hours’ notice is requested 1 1. PUBLIC COMMUNICATIONS ON CLOSED SESSION ONLY
This section is intended to provide members of the public with the opportunity to comment on Closed Session Items. This section is limited to 30 minutes. Each speaker will be afforded three minutes, and may speak only once.

2. RECESS TO CLOSED SESSION
a. CONFERENCE WITH LEGAL COUNSEL – Existing Litigation – pursuant to Gov. Code 54956.9(d)(1)
Name of Case:

City of Solvang — Petition to Change Water-Right Permit 15878 (Application No. A022423), under protest by California Trout and National Oceanic and Atmospheric Administration’s National Marine Fisheries Service, and comment by California Department of Fish and Wildlife.

RECONVENE TO OPEN SESSION

3. ANNOUNCEMENT OF CLOSED SESSION ACTIONS

4. ADJOURNMENT
6:30 PM REGULAR MEETING

CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE
PROCLAMATIONS, COMMENDATIONS AND CEREMONIAL ITEMS: None PRESENTATIONS: None
PUBLIC COMMUNICATIONS – NON- AGENDA AND CONSENT ITEMS
This section is intended to provide members of the public with the opportunity to address the Council on items not on the Agenda and on Consent. This section is limited to 30 minutes. Each speaker will be afforded three minutes and may speak only once. State law does not allow the Council to discuss or act on issues not on the agenda, except to briefly respond or ask Staff to follow up on such items.

2. CITY MANAGER REPORT AND ADVANCE CALENDAR
Informational Report 4

3. COUNCIL COMMENTS, REQUESTS, GC SECTION 53232.3(d) (aka AB 1234) and GC SECTION 84308 (aka SB 1439) REPORT OUT
Reports of meetings attended, contributions made or received, and Comments and requests from City Council Members.

4. CONSENT ITEMS
Consent is designed for routine; administrative city matters and is approved by roll call vote with one motion.

These items are discussed only at the request of council members. Members of the public were afforded an opportunity to speak on Consent items during the Public Communications portion of this agenda. a. Approve Order of Agenda as Presented
b. Approve City Council Minutes: February 26, 2024 5
2 c. Receive and file Santa Barbara County Sheriff’s report 9 d. Approve February Payables 10
e. Approve Recreation Coordinator Job Description 21
f. Receive and file Solvang Senior Center Update 29

5. PUBLIC HEARINGS:
a. Public Hearing to consider Adopting Resolution No. 24-1242 Approving the FY 2024-25 List of Projects to be funded by the SB 1 Road Repair and Accountability Act. 31 b. Public Hearing to consider Adopting Resolution No. 24-1243 Approving the Measure A 5-year Local Program of Projects for Fiscal Years 24/25 – 28/29. 36

6. DISCUSSION ITEMS
a. Discussion and Possible Action to Award a Contract to Tetra Tech Inc for Fredensborg Canyon Multi-purpose Design Services in the amount not to exceed $179,011 for the term March 11, 2024 – July 1, 2025, and authorize the Mayor to execute on behalf of the City. 41

7. COUNCIL CLOSING COMMENTS

8. ADJOURNMENT

AFFIDAVIT OF POSTING
I, Annamarie Porter, City Clerk for the City of Solvang, California, DO HEREBY CERTIFY under penalty of perjury under the laws of the State of California, that the foregoing revised notice was posted at the City of Solvang City Hall bulletin board at 1644 Oak Street, Solvang, CA and on the City of Solvang website not less than 72 hours prior to the meeting, per Government Code 54954.2.

Dated this 6th day of March 2024
3 Meeting Date Agenda Item Agenda Dept
25-Mar Housing General Plan Annual Report Public Hearing Planning Housing Element Sites Re-Zone Ord & Reso Public Hearing Planning Waste Water Department Presentation Utilities
Adopt Annual Investment Policy Discussion Finance
8-Apr Sexual Assault Awareness Proclamation Proclamation Mayor Fair Housing Month Proclamation Proclamation Mayor
Child Abuse Prevention Proclamation Proclamation Mayor
Human Services Grant funding Discussion Finance
City Council Goals Discussion City Manager
22-Apr Donate Life Proclamation Proclamation Mayor
CCCE presentation Presentation City Manager
Solvang Mesa LLMD Annual Assessment Public Hearing Public Works 13-May Solvang Mesa LLMD Annual Assessment Public Hearing Public Works 28-May Approv Grant funding requests Discussion Finance 10-Jun General Municipal Election Resolutions Discussion City Clerk Approve preliminary Budget Discussion Finance
Future Meetings TOT Measure Discussion City Manager
Water Service Accounts Ordinance Discussion City Attorney Stormwater Management Program Update Discussion Public Works Short Term Vacation Rental update Discussion Finance/Planning RAPT Contract Operator re-negotiation Discussion Public Works City Logo Discussion Marketing
Outdoor dining ordinance Public Hearing Planning
Approve Auditing Services Agreement Discussion Finance/Planning On-street Parking Restrictions Policy Direction Discussion Public Works Administration / HR Policies update Discussion Administration Active Transportation Plan Discussion Public Works
Solvang Sidewalk Repair Project Award Consent Public Works Modify City Code Title 9, Chapter 3, 9-3D-3 Water
Conservation
Public Hearing Utilities
RFQ Interim Financing WWTP Administration Discussion Finance Meeting Date Agenda Item Agenda Dept
Agenda Item Agenda Dept
January Annual Comprehensive Financial Report Discussion Finance January (odd
years)
Brown Act Training City Attorney
January Fee Schedule Review Discussion Finance
February (even
years)
Budget to Actual Discussion Finance
February Measure A 5-Year Local Program of Projects Public Hearing Public Works February Mid-Year Budget Adjustments Finance
February (even
years)
Council Budget Goal Setting Public Workshop City Manager March Housing General Plan Annual Report Public Hearing Planning March SB1 RMRA project List Public Hearing Public Works March Investment Policy Annual Review Discussion Finance March Solvang Mesa LLMD Annual Assessment Public Hearing Public Works March FTA 5311 Grant Agreement Consent Public Works
March TDA Grant Funding Consent Public Works
May Preliminary Budget Discussion Finance
May Grant Funding Applications review Discussion Finance Oct/Jan/April/July Quarterly Financial Reports Discussion Finance June Two-Year Financial Plan Development or Supplemental Budget adoption
Discussion Finance
June Capital Improvement Program Discussion Public Works June/July Amend Appropriation Limit Public Hearing
November Stormwater Management Program Annual Report Consent Public Works December AB 1600 Report Discussion Public Works
December Appointment of Mayor pro tem Discussion City Clerk December Council selection of representatives to Committees and Agencies
Discussion City Clerk
December (even
years)
Appointment to Boards, Commissions, Committees Discussion City Clerk Council Requested Agenda Items
Annual Reports

CITY COUNCIL ADVANCE CALENDAR
4 Special Meeting – 5:15 PM
Regular Meeting - 6:30 PM
5:15 PM SPECIAL MEETING

CALL TO ORDER
Mayor Infanti called the Special meeting to order at 5:15 p.m. in the City Hall Council Chamber, 1644 Oak Street, Solvang, California.

ROLL CALL

Present: Mayor Mark Infanti, Councilmembers Robert Clarke, Claudia Orona, Elizabeth Orona

Absent: Mayor pro tem David Brown
Staff: City Manager Randy Murphy (via Zoom), City Attorney Chelsea O’Sullivan, Attorney Craig Steele, City Clerk Annamarie Porter

PLEDGE OF ALLEGIANCE
Mayor Infanti led in the Pledge of Allegiance.

1. Special Meeting – SB 1439/Levine Act Training
Attorney Steele narrated a PowerPoint presentation detailing the law, its impact and other recommendations.

Discussion followed regarding disclosure and recusal requirements, definitions including “willful and knowing”, “participant”, the fundraising ban and exclusions.

ADJOURNMENT
The meeting was adjourned at 6:11 p.m.
6:30 PM REGULAR MEETING

CALL TO ORDER
Mayor Infanti called the Regular meeting to order at 6:30 p.m. in the City Hall Council Chamber, 1644 Oak Street, Solvang, California.

ROLL CALL

Present: Mayor Mark Infanti, Councilmembers Robert Clarke, Claudia Orona, Elizabeth Orona

Absent: Mayor pro tem David Brown
Staff: City Manager Randy Murphy (via Zoom), City Attorney Chelsea O’Sullivan, City Clerk Annamarie Porter, Administrative Services Director Wendy Berry

MINUTES

SOLVANG CITY COUNCIL
Monday, February 26, 2024
5 PLEDGE OF ALLEGIANCE
Councilmember Elizabeth Orona led in the Pledge of Allegiance.

PROCLAMATIONS, COMMENDATIONS AND CEREMONIAL ITEMS - None PRESENTATIONS - None

1. PUBLIC COMMUNICATIONS – NON-AGENDA AND CONSENT ITEMS Kevin Murphy, Santa Ynez Valley Heritage Foundation
Amanda McBride, Dana V. Wines
Jim Richardson, via Zoom
There were no other public communications on Non-Agenda and Consent Items.

2. CITY MANAGER REPORT AND ADVANCE CALENDAR
City Manager Murphy, via Zoom, announced the upcoming City Council goal-setting community meeting and provided an update on the Tourism Marketing Advisory Committee.

3. COUNCIL COMMENTS, REQUESTS, GC SECTION 53232.3(d) (aka AB 1234) and GC SECTION 84308 (aka SB 1439) REPORT OUT
Councilmember Clarke read a letter from Max Hanberg, a Solvang resident.

Councilmember Elizabeth Orona reported attending the two EMA GSA meetings and the National Foundation for Danish America meet and greet.

Mayor Infanti attended the CHP Press Conference, the meet and greet for the National Foundation for Danish America, the California League of Cities Channel Division Dinner and the Santa Barbara Council of Associates Governments meeting. He read a letter that was sent on behalf of Her Majesty Queen Margrethe II of Denmark.

4. CONSENT ITEMS
a. Approve Order of Agenda as Presented
b. Approve City Council Minutes: February 12, 2024
c. Receive & File Sheriff’s Report
d. Approve January 2024 Investment Report
e. Approve Quarterly Finance Report
f. Receive and file Tourism Marketing Report
g. Receive and file Stormwater report - pulled for separate discussion by Mayor Infanti.

Mayor Infanti pulled Item No. 4g from Consent Items for separate discussion.

Motion by Councilmember Elizabeth Orona, to approve Items No. 4a through 4f, seconded by Councilmember Clarke and carried 4-0, with Mayor pro tem Brown, absent.

EXCLUDED CONSENT ITEMS
g. Receive and file Stormwater report
Mayor Infanti spoke about Buellton taking the lead on the project between Solvang and Buellton and asked for clarification regarding the Solvang representative MNS. 6 It was noted that MNS is the City’s engineering consultant.

City Manager Murphy stated the City has improved the issues that were problematic and offered to have Public Works Director Rodger Olds provide a presentation at an upcoming meeting.

Councilmember Clarke left the Chamber.

Councilmember Elizabeth Orona expressed interest in receiving a report and Council concurred.

Motion by Councilmember Elizabeth Orona, to approve No. 4g, seconded by Mayor Infanti and carried 3-0, with Councilmember Clarke and Mayor pro tem Brown, absent.

5. PUBLIC HEARINGS - None

6. DISCUSSION ITEMS
a. Discussion and Possible Action to Provide Direction Regarding Enforcement of Delinquent Water and Sewer Utility Bills 2002
Councilmember Clarke returned to the Chamber and took his place on the dais.

City Attorney O’Sullivan presented details of the report.

Discussion followed regarding the severity of the issue, the need to be fair and equitable, acknowledging the rising costs of water, ensuring that the programs in place are offered to everyone, considering a resident’s ability to pay, considering the patterns of consumption, the City’s responsibility to offer a payment plan under code, special circumstances provisions, enforcement, moving forward in time, working with people who do not want to pay their bills, delinquent accounts, notices and providing options for payment on delinquency notices.

There were no public comments.

Mayor Infanti read a statement from Mayor pro tem Brown regarding this item.

City Council concurred to direct staff to return with an ordinance making property owners responsible for their water bills and to disconnect service at the point when allowed by State law. b. Discussion and possible action to approve Mid-year budget adjustments FY 2023-24 Administrative Services Director Berry narrated a PowerPoint presentation with details of the FY 2023- 24 mid-year budget adjustments.

Discussion followed regarding the updated fund balance, capital expenses, priorities in CIPs, the wastewater negative fund balance, Measure U projections and contacting staff if Councilmembers have questions, prior to meetings.

There were no public comments on this item.

Motion by Councilmember Clarke, to approve mid-year budget adjustments FY 2023-24, seconded by Councilmember Elizabeth Orona and carried 4-0, with Mayor pro tem Brown, absent. c. Award a contract to Cannon Corporation for Design Services and to Provide Construction Management Services for the HCA Middle Well Reliability Project in the amount not to exceed $325,067 plus a 10% contingency of $32,506.70 for a total not to exceed amount of $357,573.70 for the term February 22, 2024 – December 31, 2025, and authorize the Mayor to execute on behalf of the City;
7 City Manager Murphy presented details of the report.

There were no public comments on this item.

Motion by Councilmember Elizabeth Orona, to award a contract to Cannon Corporation for Design Services and to Provide Construction Management Services for the HCA Middle Well Reliability Project in the amount not to exceed $325,067 plus a 10% contingency of $32,506.70 for a total not to exceed amount of $357,573.70 for the term February 22, 2024 – December 31, 2025, and authorize the Mayor to execute on behalf of the City, seconded by Mayor Infanti and carried 4-0, with Mayor pro tem Brown, absent.

7. COUNCIL CLOSING COMMENTS - None

8. ADJOURNMENT
The meeting was adjourned at 7:49 p.m.

Respectfully submitted:

Annamarie Porter, City Clerk
8 City of Solvang 2024 February
0:00 1 :00 2:00 3:00 4:00 5:00 6:00 7:00 8:00 9:00 10:00 11 :00 12:00 13:00 14:00 15:00 16:00 17:00 18:00 19:00 20:00 21 :00 22:00 23:00 Total Monday 1 1 1 2 3 4 5 1 4 3 3 3 1 1 5 38
Tuesday 1 2 1 2 1 1 1 4 G 2 2 1 4 3 1 1 1 1 35
Wednesday 3 1 1 1 1 1 1 2 1 3 3 2 4 1 2 1 1 2 31
Thursday 3 1 1 3 2 5 1 2 3 2 :6 5 2 1 2
11111 3 1 2 53
Friday 3 1 1 1 1 2 2 2 2 5 1 1 2 1 2 1 1 29
Saturday 1 1 1 1 1 1 5 1 2 2 3 2 2 2 1 3 29
Sunday 1 1 2 1 3 5 1 5 1 1 1 1 1 1 1 1 1 2 30
City of Solvang 2024 Year to Date
0:00 1:00 2:00 3:00 4:00 5:00 6:00 7:00 8:00 9:00 10:00 11:00 12:00 13:00 14:00 15:00 16:00 17:00 18:00 19:00 20:00 21:00 22:00 23:00 Total Monday 1 4 2 4 1 7 5 5 4 6 5 7 1 1 2 2 2 6 70
Tuesday 1 2 2 2 1 1 3 6 3 4 3 3 8 4 1 3 4 3 1 1 65
Wednesday 4 2 3 2 2 2 2 4 6 6 6 7 5 4 1 5 3 2 69
Thursday 1 3 1 1 4 4 8 5 4 3 7 5 3 2 3 8 6 2 3 93
Friday 3 1 1 1 1 1 6 7 1 6 3 6 3 6 3 2 5 3 3 1 3 66
Saturday 2 1 1 1 1 3 2 6 7 2 5 6 5 5 4 4 4 1 4 3 4 1 72 Sunday 2 1 1 3 4 4 9 6 8 3 2 3 4 2 1 3 3 2 3 64
City of Solvang 2023
0:00 1 :00 2:00 3:00 4:00 5:00 6:00 7:00 8:00 9:00 10:00 11:00 12:00 13:00 14:00 15:00 16:00 17:00 18:00 19:00 20:00 21:00 22:00 23:00 Total Monday 8 10 5 4 4 4 5 16 20 32 32 34 26 14 21 14 21 15 14 484 Tuesday 8 5 7 1 1 5 2 13 16 31 30 33 26 21 24 25 26 19 16 504 Wednesday 8 6 8 7 4 3 4 5 28 30 24 26 18 16 25 19 517
Thursday 18 7 5 3 1 3 10 13 23 18 16 15 20 30 19 20 521 Friday 18 8 5 8 5 7 6 9 27 25 28 33 30 11 19 25 26 18 17 493 Saturday 8 12 6 7 6 3 9 13 17 16 26 34 30 27 29 34 31 26 31 26 25 31 25 24 496 Sunday 21 17 10 8 4 2 5 17 15 33 24 27 26 25 22 26 29 19 30 12 17 23 13 425 9 3/5/2024 9:55:15 AM Page 1 of 11
Expense Approval Report
City of Solvang By Segment (Select Below)
Payment Dates 2/1/2024 - 2/29/2024
Vendor Name Payable Number Post Date Description (Item) Account Number Amount The Guardian Team LLC 1122 02/13/2024 Security 100-16002 805.00 Pacific Gas & Electric Company 7582 02/16/2024 02/16/2024 Acct# 0408007582-5 100-16002 884.21 Pacific Gas & Electric Company 7582 02/16/2024 02/16/2024 Acct# 0408007582-5 100-16002 50.48 Pacific Gas & Electric Company 7582 02/16/2024 02/16/2024 Acct# 0408007582-5 100-16002 48.53 City of Solvang INV0012030 02/29/2024 Deposit to Five Star Bank 100-16002 1,500,000.00 Future Leaders of America INV0011964 02/05/2024 Recreation Refund 100-20036 306.00 Celeste Pulido INV0011967 02/05/2024 Recreation Refund 100-20036 280.00 Santa Barbara Cottage Psychia…INV0011972 02/08/2024 Recreation Refund 100-20036 300.00 Joshua Fanning INV0012000 02/14/2024 Recreation Refund 100-20036 75.00 GARAGISTE EVENTS, INC INV0012009 02/20/2024 Recreation Refund 100-20036 118.00 FAMILY SERVICE AGENCY INV0012011 02/20/2024 Recreation Refund 100-20036 300.00 Platinum Plus for Business dba…3831 01/11/2024 01/11/2024 Acct# 5586 4649 9784 3831 100-20037 10,202.62 1,513,369.84
Department: 1000 - Council
Annamarie Tesoro Porter INV0011970 12/15/2023 Mileage Reimbursement 100-1000-100-51012 334.05 General Code, LLC GC00124718 02/19/2024 eCode360 Annual Maintenance 100-1000-100-57014 1,080.00 Column Software PBC 8BC38120-0079 02/01/2024 Sum Ord 23-0371 100-1000-100-57015 63.94 Godbe Research 12839 01/09/2024 Voter Survey 100-1000-100-57016 34,050.00 Maria Shafer 2024-002 SOLV 01/24/2024 Maria Shafer FY 2023-24 100-1000-100-57016 340.00 Maria Shafer 2024-003 SOLV 02/13/2024 Maria Shafer FY 2023-24 100-1000-100-57016 361.25 Maria Shafer 2024-004 SOLV 02/19/2024 Maria Shafer FY 2023-24 100-1000-100-57016 42.50 Horzes Entertainment LLC 000005 11/29/2023 Parade Ride 100-1000-100-58001 60.00 Islay Events 1269 02/06/2024 Islay Events FY 2023-24 100-1000-100-63002 765.00 Santa Barbara Co Sheriff Dept 2034 10/11/2023 Law Enforcement Services for …100-1000-130-56006 248,340.00 Department 1000 - Council Total: 285,436.74
Department: 1100 - Administration
Advantage Group, The 167291 01/31/2024 January HRA/Payroll 100-1100-105-51005 161.70 Nielsen Building Material 141594 02/05/2024 Flexible Coupling 100-1100-120-43021 -2.65 Nielsen Building Material 142288 02/08/2024 24 Gallon Storage Container 100-1100-120-43021 -2.32 Nielsen Building Material 142438 02/09/2024 1-1/2" Dry Cedar Shim 100-1100-120-43021 -0.22 Nielsen Building Material 142638 02/12/2024 Safety Vest 100-1100-120-43021 -3.84 Judith S. Smith 12418 01/31/2024 Background checks 100-1100-120-51011 1,927.00 Ralph Andersen & Associates INV-04613 01/23/2024 Utility Director Recruitment 100-1100-120-51011 7,950.00 Procare Janitorial Supply, Inc 168941 01/24/2024 Janitorial Supply - City Hall 100-1100-120-52003 111.15 Staples Advantage 3557967259 01/27/2024 Batteries 100-1100-120-52003 46.66 Staples Advantage 3557967260 01/27/2024 1099 3UP P&S Envelopes 100-1100-120-52003 58.69 Staples Advantage 3557967262 01/27/2024 5205 W-2 Employee Copy Las… 100-1100-120-52003 85.89 Staples Advantage 3558932400 02/03/2024 KCups 100-1100-120-52003 76.79 Quadient Finance USA, Inc. 1265 02/14/2024 02/14/2024 Postage 100-1100-120-52008 200.00 Richards, Watson & Gershon A…246028 01/18/2024 Professional Services - Admini… 100-1100-120-57012 14,076.83 Richards, Watson & Gershon A…246033 01/18/2024 Professional Services - Adv. So…100-1100-120-57012 6,156.70 Total Compensation Systems I…12738 02/01/2024 GASB 75 Roll-Forward Valuati… 100-1100-120-57016 900.00 Vital Records Control 4055340SBP1 01/31/2024 Shredding 100-1100-120-57016 95.00 California Consulting, Inc. 6588 01/31/2024 Grant Services 100-1100-120-57016 11,914.50 Government Revenue Solutio… INV06-018213 02/07/2024 Clearview/STARS Service for 3… 100-1100-120-57025 150.00 Satcom Global FZE AS02240214 02/01/2024 Iridium SIM Card 100-1100-120-60006 42.75 Comcast 0775 02/15/2024 02/15/2024 Acct#939750775 100-1100-121-57064 384.54 DocuSign, Inc. 111100276058 02/03/2024 Enterprise Premier Support/eS…100-1100-121-57064 4,499.47 ZWorld GIS 2023-0427 02/01/2024 Annual GIS Services and Subsc…100-1100-121-57064 1,634.79 Frontier Communications 5575 02/13/2024 02/13/2024 Acct# 805 688 5575 062171 5 100-1100-121-57064 75.46 Lanspeed 57088 02/01/2024 Monthly Billing for February 100-1100-121-57064 3,731.84 Lanspeed 57089 02/01/2024 Monthly Barracuda - February 100-1100-121-57064 155.80 Comcast 5898 01/28/2024 01/28/2024 Acc# 8155 70 005 0125898 100-1100-121-57064 71.39 RingCentral, Inc. CD_000753698 02/15/2024 DigitalLine Unlimited Standard 100-1100-121-57064 1,089.48 Agenda Item 4.d
10 Expense Approval Report Payment Dates: 2/1/2024 - 2/29/2024 3/5/2024 9:55:15 AM Page 2 of 11
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Brightly Software, Inc. INV-235042 02/08/2024 SmartGov User License 100-1100-121-57064 27,635.77 Department 1100 - Administration Total: 83,223.17
Department: 1200 - Planning & Building
Jennifer Calbillo INV0011968 01/29/2024 Code Enforcement Training - J… 100-1200-200-51012 540.10 ReadyRefresh by Nestle 04A6708080529 01/16/2024 Water - Maintenance 100-1200-200-52003 15.68 Quadient Finance USA, Inc. 1265 02/14/2024 02/14/2024 Postage 100-1200-200-52008 25.00 Mintier Harnish, LP SolvangGPU-32A 01/16/2024 General Pln Update Contract 100-1200-200-57007 14,985.00 Richards, Watson & Gershon A…246029 01/18/2024 Professional Services - Comm… 100-1200-200-57012 1,919.70 Column Software PBC 8BC38120-0080 02/15/2024 Notice PC PH 24-01 100-1200-200-57015 93.41 Urban Planning Concepts, Inc. 11540 02/07/2024 Urban Planning FY 2023-24 100-1200-200-57016 8,600.00 Eddie Hsueh 52 02/03/2024 Eddie Hseuh Code Enforceme… 100-1200-201-57063 1,495.00 ReadyRefresh by Nestle 04A6708080529 01/16/2024 Water - Maintenance 100-1200-210-52003 15.67 Quadient Finance USA, Inc. 1265 02/14/2024 02/14/2024 Postage 100-1200-210-52008 25.00 Willdan Engineering 002-30955 01/16/2024 Willdan Engineering 100-1200-210-57016 5,578.59 Willdan Engineering 00230956 01/16/2024 Willdan Engineering 100-1200-210-57016 5,152.50 Willdan Engineering 00230957 01/16/2024 Willdan Engineering 100-1200-210-57016 3,537.30 Willdan Engineering 00231138 02/14/2024 Willdan Engineering 100-1200-210-57016 9,512.50 Willdan Engineering 00231139 02/14/2024 Willdan Engineering 100-1200-210-57016 2,145.00 Department 1200 - Planning & Building Total: 53,640.45
Department: 1300 - Parks and Recreation
ReadyRefresh by Nestle 04A6708080529 01/16/2024 Water - Maintenance 100-1300-350-52003 15.68 Staples Advantage 3559427801 02/10/2024 Copy Paper 100-1300-350-52003 145.75 Quadient Finance USA, Inc. 1265 02/14/2024 02/14/2024 Postage 100-1300-350-52008 50.00 Shana DeLeon INV0011962 01/31/2024 Shana Deleon FY 23-24 100-1300-350-57001 561.00 Valley Fresh Market, LLC 02-607657 01/03/2024 Goldfish Colors 100-1300-365-52005 14.43 Brandon James Roberts 135 02/03/2024 Music Lessons 100-1300-365-52005 249.37 Christophe Millner INV0011960 01/22/2024 Kung Fu Youth Programs 100-1300-365-52005 795.24 Shana Schank INV0012007 02/15/2024 January 2024 Session 100-1300-365-52005 1,050.00 Robert Hargreaves III INV0012008 02/14/2024 January/February Skate Camp 100-1300-365-52005 840.00 Christophe Millner INV0012013 02/21/2024 Kung Fu Youth Program 100-1300-365-52005 759.50 Chiloni Huffman 105 01/31/2024 January Classes 100-1300-370-52005 405.00 Brandon James Roberts 135 02/03/2024 Music Lessons 100-1300-370-52005 399.00 Christophe Millner INV0011961 01/22/2024 Tai Chi Adult Programs 100-1300-370-52005 220.50 Christophe Millner INV0012012 02/21/2024 Tai Chi - Adult Programs 100-1300-370-52005 175.00 Mission Sanitation 4794 02/11/2024 Service - Standard Unit 100-1300-375-52005 415.00 City of Buellton 2024-0208 02/08/2024 Shared Rec Revenue Oct-Dec … 100-1300-390-71010 1,242.35 Department 1300 - Parks and Recreation Total: 7,337.82
Department: 1400 - Tourism
Visit the Santa Ynez Valley INV0011993 02/13/2024 SYVTBID - December 100-1400-400-43020 -1,108.14 Tom Jones & Associates, Inc. 0124s 01/31/2024 Tom Jones & Associates, Inc. 100-1400-400-59010 10,215.00 Solvang Hygge Huset LLC 1020 02/01/2024 Visitors Center 100-1400-400-59010 9,633.15 Islett Agency Inc. 1897 02/01/2024 Islett Agency through Decemb…100-1400-400-59010 4,000.00 Westways 20014626 02/01/2024 Discover Santa Ynez 100-1400-400-59010 6,667.00 Frontier Communications 4056 01/11/2024 01/11/2024 Acct# 805 686 4056 09119 5 100-1400-400-59010 152.63 Frontier Communications 4056 02/11/2024 02/11/2024 Acct# 805 686 4056 091119 5 100-1400-400-59010 166.80 Stiletto Events SOL-1223-1 01/31/2024 Stiletto Events 100-1400-400-59010 3,000.00 Visit the Santa Ynez Valley INV0011993 02/13/2024 SYVTBID - December 700-1400-400-59016 54,298.86 Visit the Santa Ynez Valley INV0011993 02/13/2024 SYVTBID - December 700-1400-400-61003 1,108.14 Department 1400 - Tourism Total: 88,133.44
Department: 1600 - Public Works/Engineering
Nielsen Building Material 142638 02/12/2024 Safety Vest 100-1600-300-51014 208.74 Farm Supply Co 68066 01/31/2024 Maxflect Rain Jacket 100-1600-300-51014 203.62 Quadient Finance USA, Inc. 1265 02/14/2024 02/14/2024 Postage 100-1600-300-52008 25.00 Jim's Service Center INV0011969 02/01/2024 Fuel - January 100-1600-300-52015 128.09 Jim's Service Center INV0011969 02/01/2024 Fuel - January 100-1600-300-52015 82.01 Jim's Service Center INV0011969 02/01/2024 Fuel - January 100-1600-300-52015 161.16 Jim's Service Center INV0011969 02/01/2024 Fuel - January 100-1600-300-52015 88.28 Jim's Service Center INV0011969 02/01/2024 Fuel - January 100-1600-300-52015 61.65 Jim's Service Center INV0011969 02/01/2024 Fuel - January 100-1600-300-52015 196.89 11 Expense Approval Report Payment Dates: 2/1/2024 - 2/29/2024 3/5/2024 9:55:15 AM Page 3 of 11
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Jim's Service Center INV0011969 02/01/2024 Fuel - January 100-1600-300-52015 343.38 Jim's Service Center INV0011969 02/01/2024 Fuel - January 100-1600-300-52015 128.18 Jim's Service Center INV0011969 02/01/2024 Fuel - January 100-1600-300-52015 112.55 Quinn Company WO030056145 02/15/2024 Backhoe air conditioner and b… 100-1600-300-53008 826.87 Quinn Company WO030057446 01/19/2024 Backhoe air conditioner and b… 100-1600-300-53008 233.73 Valley Fresh Market, LLC 03-1005420 01/22/2024 Dasani Water 100-1600-310-52003 14.34 Procare Janitorial Supply, Inc 168940 01/24/2024 Janitorial Supply - HCA 100-1600-310-52003 111.15 Aramark Uniform Service 5020482227 01/31/2024 Mats & Towels 100-1600-310-52003 55.67 Nielsen Building Material 140958 01/31/2024 4x8 X 23/32" 100-1600-310-53003 40.40 Nielsen Building Material 142438 02/09/2024 1-1/2" Dry Cedar Shim 100-1600-310-53003 12.11 Precision Painting 151 02/05/2024 Painting interior park host ho… 100-1600-310-53003 6,700.00 Precision Painting 152 02/12/2024 Exterior Touch Up 100-1600-310-53003 260.00 Valley Shield Termite and Pest…21191 01/24/2024 Twice a Month AG Service - H… 100-1600-310-53003 100.00 Jeffrey D. McClurg 264 02/07/2024 Park host house flooring 100-1600-310-53003 2,094.00 A-OK Power Equipment 759578 01/23/2024 Stihl HP 2 Cycle 100-1600-310-53003 49.54 Santa Ynez Valley Hardware INV0011971 01/31/2024 Supplies - January 100-1600-310-53003 288.01 Pacific Gas & Electric Company 7582 02/16/2024 02/16/2024 Acct# 0408007582-5 100-1600-310-55001 55.36 Pacific Gas & Electric Company 7582 02/16/2024 02/16/2024 Acct# 0408007582-5 100-1600-310-55001 14.20 Valley Fresh Market, LLC 03-1005420 01/22/2024 Dasani Water 100-1600-320-52003 14.34 Procare Janitorial Supply, Inc 168931 01/24/2024 Janitorial Supply - RR#2 100-1600-320-52003 230.79 Procare Janitorial Supply, Inc 168969 01/24/2024 Janitorial Supply - RR#2 100-1600-320-52003 279.87 Procare Janitorial Supply, Inc 169412 02/09/2024 Janitorial Supply - RR#2 100-1600-320-52003 285.47 Santa Ynez Valley Hardware INV0011971 01/31/2024 Supplies - January 100-1600-320-53003 206.82 Pacific Gas & Electric Company 7582 02/16/2024 02/16/2024 Acct# 0408007582-5 100-1600-320-55001 24.81 Pacific Gas & Electric Company 7582 02/16/2024 02/16/2024 Acct# 0408007582-5 100-1600-320-55001 115.25 Valley Fresh Market, LLC 03-1005420 01/22/2024 Dasani Water 100-1600-330-52003 14.77 Procare Janitorial Supply, Inc 168936 01/24/2024 Janitorial Supply - SF 100-1600-330-52003 111.15 Procare Janitorial Supply, Inc 169416 02/09/2024 Janitorial Supply - SF 100-1600-330-52003 285.47 Aramark Uniform Service 5020482227 01/31/2024 Mats & Towels 100-1600-330-52003 55.69 Nielsen Building Material 142288 02/08/2024 24 Gallon Storage Container 100-1600-330-53003 126.12 JV Outdoor Power Equipment 20710 02/08/2024 Stens Vent Assembly 100-1600-330-53003 48.97 Valley Shield Termite and Pest…20794 01/31/2024 Weekly Pest Control - SF 100-1600-330-53003 100.00 Valley Shield Termite and Pest…21196 01/24/2024 Weekly Pest Control - SF 100-1600-330-53003 100.00 Valley Shield Termite and Pest…21590 02/01/2024 Weekly Pest Control - SF 100-1600-330-53003 100.00 Valley Shield Termite and Pest…21591 02/08/2024 Weekly Pest Control - SF 100-1600-330-53003 100.00 Cal-Coast Machinery Inc. 877338 01/15/2024 General Repairs - 2023 John D…100-1600-330-53003 443.93 Cal-Coast Machinery Inc. 877339 01/15/2024 General Repairs - John Deere … 100-1600-330-53003 354.10 Pacific Gas & Electric Company 7582 02/16/2024 02/16/2024 Acct# 0408007582-5 100-1600-330-55001 74.84 S.Y.R.W.C.D. ID #1 0001 01/26/2024 01/26/2024 Acct# 000017040001 100-1600-330-55002 382.76 Farm Supply Co 68232 02/08/2024 Dewitt Drip Water Bag 100-1600-340-53003 102.31 Pacific Gas & Electric Company 7582 02/16/2024 02/16/2024 Acct# 0408007582-5 100-1600-340-55001 14.32 Inner Nature 15820 01/31/2024 Village Planeter Maintenance 100-1600-340-57029 3,500.00 Rafael Ruiz Janitor Service 2323 12/31/2023 Council approved increase 100-1600-400-57005 1,200.00 Rafael Ruiz Janitor Service 2324 12/31/2023 Council approved increase 100-1600-400-57005 3,368.00 Extreme Clean Janitorial 2877 01/28/2024 Extreme Clean FY 23-24 100-1600-400-57005 364.00 Extreme Clean Janitorial 2878 01/28/2024 Extreme Clean FY 23-24 100-1600-400-57005 546.00 Extreme Clean Janitorial 2879 01/28/2024 Extreme Clean FY 23-24 100-1600-400-57005 520.00 Extreme Clean Janitorial 2880 01/28/2024 Extreme Clean FY 23-24 100-1600-400-57005 1,560.00 Extreme Clean Janitorial 2881 01/28/2024 Extreme Clean FY 23-24 100-1600-400-57005 3,172.00 Extreme Clean Janitorial 2889 02/02/2024 Extreme Clean FY 23-24 100-1600-400-57005 125.00 Extreme Clean Janitorial 2890 02/04/2024 Extreme Clean FY 23-24 100-1600-400-57005 520.00 Extreme Clean Janitorial 2891 02/04/2024 Extreme Clean FY 23-24 100-1600-400-57005 364.00 Extreme Clean Janitorial 2892 02/04/2024 Extreme Clean FY 23-24 100-1600-400-57005 546.00 Extreme Clean Janitorial 2893 02/04/2024 Extreme Clean FY 23-24 100-1600-400-57005 1,404.00 Extreme Clean Janitorial 2894 02/04/2024 Extreme Clean FY 23-24 100-1600-400-57005 2,548.00 Extreme Clean Janitorial 2895 02/12/2024 Extreme Clean FY 23-24 100-1600-400-57005 200.00 Extreme Clean Janitorial 2896 02/12/2024 Extreme Clean FY 23-24 100-1600-400-57005 520.00 Extreme Clean Janitorial 2897 02/12/2024 Extreme Clean FY 23-24 100-1600-400-57005 546.00 Extreme Clean Janitorial 2898 02/12/2024 Extreme Clean FY 23-24 100-1600-400-57005 364.00 Extreme Clean Janitorial 2899 02/12/2024 Extreme Clean FY 23-24 100-1600-400-57005 1,560.00 12 Expense Approval Report Payment Dates: 2/1/2024 - 2/29/2024 3/5/2024 9:55:15 AM Page 4 of 11
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Extreme Clean Janitorial 2900 02/12/2024 Extreme Clean FY 23-24 100-1600-400-57005 3,172.00 Extreme Clean Janitorial 2903 02/19/2024 Extreme Clean FY 23-24 100-1600-400-57005 546.00 Extreme Clean Janitorial 2904 02/19/2024 Extreme Clean FY 23-24 100-1600-400-57005 364.00 Extreme Clean Janitorial 2905 02/19/2024 Extreme Clean FY 23-24 100-1600-400-57005 520.00 Tomasini Diesel Repair LLC 0436 02/08/2024 Pressure washer service Emer… 100-1600-400-57018 1,310.11 ReadyRefresh by Nestle 04A6708080529 01/16/2024 Water - Maintenance 100-1600-600-52003 15.68 Quadient Finance USA, Inc. 1265 02/14/2024 02/14/2024 Postage 100-1600-600-52008 25.00 Jim's Service Center INV0011969 02/01/2024 Fuel - January 100-1600-600-52015 52.10 Quinn Company WO030056145 02/15/2024 Backhoe air conditioner and b… 100-1600-600-53008 826.89 Quinn Company WO030057446 01/19/2024 Backhoe air conditioner and b… 100-1600-600-53008 233.75 Quadient Finance USA, Inc. 1265 02/14/2024 02/14/2024 Postage 100-1600-605-52008 25.00 Jim's Service Center INV0011969 02/01/2024 Fuel - January 100-1600-605-52015 136.83 Santa Ynez Valley Hardware INV0011971 01/31/2024 Supplies - January 100-1600-605-53003 51.05 Steve's Wheel & Tire 100867 02/13/2024 2017 Ford F250 - Replace Sen… 100-1600-605-53008 539.93 Advanced Automotive Solutio… 38204 02/12/2024 2004 Chevrolet Silverado - Oil… 100-1600-605-53008 596.13 Quinn Company WO030056145 02/15/2024 Backhoe air conditioner and b… 100-1600-605-53008 826.89 Quinn Company WO030057446 01/19/2024 Backhoe air conditioner and b… 100-1600-605-53008 233.75 Lompoc Excel Personnel Svs Inc 4326520 01/25/2024 H. Mayoral week ending 1/21 100-1600-605-57052 1,376.40 Lompoc Excel Personnel Svs Inc 4330326 02/01/2024 H. Mayoral week ending 1/28 100-1600-605-57052 1,376.40 Lompoc Excel Personnel Svs Inc 4334071 02/08/2024 H. Mayoral week ending 2/4 100-1600-605-57052 1,264.57 Procare Janitorial Supply, Inc 168935 01/24/2024 Janitorial Supply - Vets 100-1600-610-52003 230.79 Procare Janitorial Supply, Inc 169413 02/09/2024 Janitorial Supply - Vets 100-1600-610-52003 420.62 Procare Janitorial Supply, Inc 169414 02/09/2024 Janiitorial Supply - Vets 100-1600-610-52003 188.33 Procare Janitorial Supply, Inc 169414-1 02/14/2024 Janitorial Supply - Vets 100-1600-610-52003 94.17 Procare Janitorial Supply, Inc 169415 02/09/2024 Janitorial Supply - Vets 100-1600-610-52003 94.17 Procare Janitorial Supply, Inc 169415-1 02/14/2024 Janitorial Supply - Vets 100-1600-610-52003 188.33 Clean Machine Laundromat 2767-28 01/27/2024 Laundry 100-1600-610-52003 23.80 Aramark Uniform Service 5020482227 01/31/2024 Mats & Towels 100-1600-610-52003 55.67 Valley Shield Termite and Pest…21198 01/24/2024 Twice a Month AG Service - Ve…100-1600-610-53003 100.00 Valley Shield Termite and Pest…21315 01/24/2024 Monthly Pest Control - Vets 100-1600-610-53003 100.00 Home Depot Credit Services 6021627 01/11/2024 Ecolab Heavy Duty Spray Bottle 100-1600-610-53003 319.27 Santa Ynez Valley Hardware INV0011971 01/31/2024 Supplies - January 100-1600-610-53003 82.34 Pacific Gas & Electric Company 7582 02/16/2024 02/16/2024 Acct# 0408007582-5 100-1600-610-55001 729.82 Comcast 8155 02/05/2024 02/05/2024 Acct# 8155 70 005 0228155 100-1600-610-55001 212.56 Procare Janitorial Supply, Inc 169417 02/09/2024 Janitorial Supply - City Hall 100-1600-620-52003 188.33 Procare Janitorial Supply, Inc 169417-1 02/14/2024 Janitorial Supply - City Hall 100-1600-620-52003 94.17 Procare Janitorial Supply, Inc 169418 02/09/2024 Janitorial Supply - City Hall 100-1600-620-52003 188.33 Procare Janitorial Supply, Inc 169418-1 02/14/2024 Janitorial Supply - City Hall 100-1600-620-52003 94.17 Clean Machine Laundromat 2767-28 01/27/2024 Laundry 100-1600-620-52003 23.10 Aramark Uniform Service 5020482227 01/31/2024 Mats & Towels 100-1600-620-52003 55.67 Valley Shield Termite and Pest…21282 01/16/2024 Rodent Control Monthly - City… 100-1600-620-53003 75.00 Pacific Gas & Electric Company 7582 02/16/2024 02/16/2024 Acct# 0408007582-5 100-1600-620-55001 723.45 Southern California Gas Comp… 9500 02/16/2024 02/16/2024 Acct#098 214 9500 0 100-1600-620-55001 579.04 Procare Janitorial Supply, Inc 168939 01/24/2024 Janitorial Supply - Annex 100-1600-630-52003 111.15 Procare Janitorial Supply, Inc 169419 02/09/2024 Janitorial Supply - Annex 100-1600-630-52003 69.81 Clean Machine Laundromat 2767-28 01/27/2024 Laundry 100-1600-630-52003 23.10 Aramark Uniform Service 5020482227 01/31/2024 Mats & Towels 100-1600-630-52003 55.67 Valley Shield Termite and Pest…21189 01/16/2024 Monthly Pest Control - Annex 100-1600-630-53003 75.00 Santa Ynez Valley Hardware INV0011971 01/31/2024 Supplies - January 100-1600-630-53003 132.40 Pacific Gas & Electric Company 7582 02/16/2024 02/16/2024 Acct# 0408007582-5 100-1600-630-55001 18.80 Pacific Gas & Electric Company 7582 02/16/2024 02/16/2024 Acct# 0408007582-5 100-1600-630-55001 539.55 Southern California Gas Comp… 9410 02/16/2024 02/16/2024 Acct#188 514 9410 6 100-1600-630-55001 299.85 Pacific Gas & Electric Company 7582 02/16/2024 02/16/2024 Acct# 0408007582-5 100-1600-650-55001 188.82 Procare Janitorial Supply, Inc 168930 01/24/2024 Janitorial Supply - RR#1 100-1600-670-52003 477.10 Procare Janitorial Supply, Inc 169411 02/09/2024 Janitorial Supply - RR#1 100-1600-670-52003 285.47 Aramark Uniform Service 5020482225 01/31/2024 Mops - RR#1 100-1600-670-52003 261.88 Pacific Gas & Electric Company 7582 02/16/2024 02/16/2024 Acct# 0408007582-5 100-1600-670-55001 785.05 Procare Janitorial Supply, Inc 168932 01/24/2024 Janitorial Supply - RR#3 100-1600-680-52003 335.00 Procare Janitorial Supply, Inc 169410 02/09/2024 Janitorial Supply - RR#3 100-1600-680-52003 285.47 Aramark Uniform Service 5020482226 01/31/2024 Mops - RR#3 100-1600-680-52003 330.23 13 Expense Approval Report Payment Dates: 2/1/2024 - 2/29/2024 3/5/2024 9:55:15 AM Page 5 of 11
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Santa Ynez Valley Hardware INV0011971 01/31/2024 Supplies - January 100-1600-680-53003 65.87 Pacific Gas & Electric Company 7582 02/16/2024 02/16/2024 Acct# 0408007582-5 100-1600-680-55001 351.78 Pacific Gas & Electric Company 2871 02/13/2024 02/13/2024 Acct# 3280282871-8 100-1600-685-55001 23.45 Southern California Gas Comp… 9566 02/16/2024 02/16/2024 Acct# 096 114 9566 5 100-1600-685-55001 14.30 Jim's Service Center INV0011969 02/01/2024 Fuel - January 100-1600-690-52015 61.65 SiteOne Landscaping Supply, L…137911101-001 01/31/2024 Bulk Concrete Sand 100-1600-690-53003 111.69 SiteOne Landscaping Supply, L…137976756-001 02/02/2024 Bulk Concrete Sand 100-1600-690-53003 195.86 SiteOne Landscaping Supply, L…137976885-001 02/02/2024 Pro-Trade High Visibillity Glove 100-1600-690-53003 3.27 SiteOne Landscaping Supply, L…137981249-001 02/02/2024 Empty Poly Bags 100-1600-690-53003 214.84 SiteOne Landscaping Supply, L…137989183-001 02/03/2024 Bulk Concrete Sand 100-1600-690-53003 837.65 SiteOne Landscaping Supply, L…137990889-001 02/03/2024 Empty Poly Bags 100-1600-690-53003 489.38 SiteOne Landscaping Supply, L…138029509-001 02/06/2024 Bulk Concrete Sand 100-1600-690-53003 193.52 SiteOne Landscaping Supply, L…138274952-001 02/16/2024 Bulk Concrete Sand 100-1600-690-53003 180.74 SiteOne Landscaping Supply, L…138293065-001 02/17/2024 Bulk Concrete Sand 100-1600-690-53003 258.50 Nielsen Building Material 141594 02/05/2024 Flexible Coupling 100-1600-690-53003 144.02 Farm Supply Co 68072 01/31/2024 Straw Wattle 100-1600-690-53003 62.47 Farm Supply Co 68089 01/31/2024 Mens Bogs Roper Tall 100-1600-690-53003 150.84 Farm Supply Co 68184 02/06/2024 Straw Wattle 100-1600-690-53003 259.61 Farm Supply Co 68345 02/16/2024 Sand Bag Poly 100-1600-690-53003 385.80 A-OK Power Equipment 763647 02/16/2024 Woodcutter Bar 100-1600-690-53003 133.55 Santa Ynez Valley Hardware INV0011971 01/31/2024 Supplies - January 100-1600-690-53003 61.96 Pacific Gas & Electric Company 7582 02/16/2024 02/16/2024 Acct# 0408007582-5 100-1600-690-53007 9.92 Pacific Gas & Electric Company 7582 02/16/2024 02/16/2024 Acct# 0408007582-5 100-1600-690-53007 13.35 Quinn Company WO030056145 02/15/2024 Backhoe air conditioner and b… 100-1600-690-53008 826.89 Quinn Company WO030057446 01/19/2024 Backhoe air conditioner and b… 100-1600-690-53008 233.75 Pacific Gas & Electric Company 7582 02/16/2024 02/16/2024 Acct# 0408007582-5 100-1600-690-55006 55.83 Pacific Gas & Electric Company 7582 02/16/2024 02/16/2024 Acct# 0408007582-5 100-1600-690-55006 44.90 MNS Engineers, Inc. 83962 08/17/2023 Stormwater Permit Services 100-1600-720-57016 4,239.16 MNS Engineers, Inc. 85447 02/14/2024 Stormwater Permit Services 100-1600-720-57016 7,508.33 SP Maintenance Services, Inc 91992 02/01/2024 Street Sweeping 100-1600-720-57022 3,433.33 SP Maintenance Services, Inc 92254 02/12/2024 Sweeping Services for Alisal a… 100-1600-720-57022 370.00 Underground Service Alert of … 120240697 02/01/2024 New Ticket Charges 100-1600-720-57028 44.88 Underground Service Alert of … 23-2424458 02/01/2024 California State Fee for Regula…100-1600-720-57028 23.30 MNS Engineers, Inc. 83962 08/17/2023 Stormwater Permit Services 100-1600-720-61007 266.18 MNS Engineers, Inc. 85447 02/14/2024 Stormwater Permit Services 100-1600-720-61007 471.46 MNS Engineers, Inc. 83962 08/17/2023 Stormwater Permit Services 100-1600-720-70937 214.66 MNS Engineers, Inc. 85447 02/14/2024 Stormwater Permit Services 100-1600-720-70937 380.21 Cannon Associates 87406 02/08/2024 Complete Lot 5 EV Parking Lot…300-1600-600-70105 291.89 Department 1600 - Public Works/Engineering Total: 84,350.46 Department: 3500 - Solvang Mesa LLD
BrightView Landscape Services 8737841 01/31/2024 Brightview LS Services for LL… 205-3500-804-53005 7,382.00 BrightView Landscape Services 8782386 01/30/2024 Brightview LS Services for LL… 205-3500-804-53005 521.67 Pacific Gas & Electric Company 1052 02/12/2024 02/12/2024 Acct# 9629631052-5 205-3500-804-55001 12.36 Pacific Gas & Electric Company 3384 02/12/2024 02/12/2024 Acct# 8207963384-6 205-3500-804-55001 10.51 Pacific Gas & Electric Company 5240 02/13/2024 02/13/2024 Acct# 0053695240-1 205-3500-804-55001 475.25 Pacific Gas & Electric Company 8063 02/16/5024 02/16/2024 Acct#9910298063-0 205-3500-804-55001 44.21 Department 3500 - Solvang Mesa LLD Total: 8,446.00
Department: 5000 - Transit
Roadrunner Management Serv…6879 02/01/2024 Farebox Collections 502-5000-850-35021 -5,051.16 Roadrunner Management Serv…6880 02/01/2024 Fuel Reimbursement - January 502-5000-850-52015 8,375.61 Roadrunner Management Serv…6879 02/01/2024 Comcast Internet Upgrade 502-5000-850-55003 105.00 City of Lompoc Finance Dept. 13920 02/08/2024 Transit Services for March 502-5000-850-56003 1,666.66 Roadrunner Management Serv…6879 02/01/2024 SYVT Transit Operations Servi… 502-5000-850-56010 61,276.68 Moore & Associates, Inc. 24-5067 02/06/2024 SYVT Marketing 502-5000-850-57001 223.17 Moore & Associates, Inc. 24-5068 02/06/2024 SYVT profesional Transit Servi… 502-5000-850-57016 2,006.95 Department 5000 - Transit Total: 68,602.91
Department: 5100 - Water
Advantage Group, The 167291 01/31/2024 January HRA/Payroll 500-5100-105-51005 12.78 Jill Ann Sullivan INV0012010 02/16/2024 Utility Bill Refund 500-5100-501-36009 133.97 14 Expense Approval Report Payment Dates: 2/1/2024 - 2/29/2024 3/5/2024 9:55:15 AM Page 6 of 11
Vendor Name Payable Number Post Date Description (Item) Account Number Amount ReadyRefresh by Nestle 04A6702214026 01/30/2024 Acct# 6702214026 500-5100-501-52003 119.73 Santa Ynez Valley Hardware INV0011971 01/31/2024 Supplies - January 500-5100-501-52003 87.53 Infosend, Inc 255557 01/19/2024 Utility Billing - December 500-5100-501-52004 606.43 Infosend, Inc 256277 01/31/2024 Utility Billing - January 500-5100-501-52004 613.94 Quadient Finance USA, Inc. 1265 02/14/2024 02/14/2024 Postage 500-5100-501-52008 62.50 Hill Brothers Chemical Co. 07039259 07/01/2023 Aqua Ammonia 500-5100-501-52014 925.34 Hill Brothers Chemical Co. 07068371 07/01/2023 Aqua Ammonia 500-5100-501-52014 848.00 Hill Brothers Chemical Co. 07069154 07/01/2023 Aqua Ammonia 500-5100-501-52014 877.00 Hill Brothers Chemical Co. 07071497 07/01/2023 Aqua Ammonia 500-5100-501-52014 848.00 Hill Brothers Chemical Co. 07072824 07/01/2023 Aqua Ammonia 500-5100-501-52014 848.00 Hill Brothers Chemical Co. 07073806 07/01/2023 Aqua Ammonia 500-5100-501-52014 877.00 Hill Brothers Chemical Co. 07075788 07/01/2023 Aqua Ammonia 500-5100-501-52014 877.00 Hill Brothers Chemical Co. 07083528 07/01/2023 Aqua Ammonia 500-5100-501-52014 883.00 Hill Brothers Chemical Co. 07087264 07/01/2023 Aqua Ammonia 500-5100-501-52014 890.00 Hill Brothers Chemical Co. 07090218 07/01/2023 Aqua Ammonia 500-5100-501-52014 890.00 Hill Brothers Chemical Co. 07103390 07/01/2023 Aqua Ammonia 500-5100-501-52014 859.00 Hill Brothers Chemical Co. 07108388 07/01/2023 Aqua Ammonia 500-5100-501-52014 890.00 Hill Brothers Chemical Co. 07116318 07/01/2023 Aqua Ammonia 500-5100-501-52014 2,919.00 Hill Brothers Chemical Co. 07122748 07/01/2023 Aqua Ammonia 500-5100-501-52014 1,044.00 Hill Brothers Chemical Co. 07126439 07/01/2023 Aqua Ammonia 500-5100-501-52014 1,047.00 Hill Brothers Chemical Co. 07129383 07/01/2023 Aqua Ammonia 500-5100-501-52014 1,044.00 Hill Brothers Chemical Co. 07134479 07/01/2023 Aqua Ammonia 500-5100-501-52014 1,047.00 Hill Brothers Chemical Co. 07135633 07/01/2023 Aqua Ammonia 500-5100-501-52014 1,044.00 Hill Brothers Chemical Co. 07139029 07/01/2023 Aqua Ammonia 500-5100-501-52014 1,047.00 Hill Brothers Chemical Co. 07168982 07/01/2023 Aqua Ammonia 500-5100-501-52014 1,056.00 USA Blue Book INV00257432 01/25/2024 Hach Monochlor F Powder 500-5100-501-52014 685.80 Hill Brothers Chemical Co. INV118030 02/05/2024 Ammonia 500-5100-501-52014 1,056.00 Jim's Service Center INV0011969 02/01/2024 Fuel - January 500-5100-501-52015 61.65 Jim's Service Center INV0011969 02/01/2024 Fuel - January 500-5100-501-52015 109.17 Jim's Service Center INV0011969 02/01/2024 Fuel - January 500-5100-501-52015 111.77 Jim's Service Center INV0011969 02/01/2024 Fuel - January 500-5100-501-52015 114.50 Jim's Service Center INV0011969 02/01/2024 Fuel - January 500-5100-501-52015 135.85 Jim's Service Center INV0011969 02/01/2024 Fuel - January 500-5100-501-52015 483.37 Ramsey Asphalt Construction … 10082 01/23/2024 Hot Patch Work 500-5100-501-53003 2,187.50 Santa Maria Famcon Pipe & S… S100117814.001 01/18/2024 Repair Couplings 500-5100-501-53003 2,828.44 Core & Main LP T605704 11/30/2023 brass fittings 500-5100-501-53003 703.63 Olivera's Repair, Inc. 1-441 02/07/2024 641 new tires 500-5100-501-53008 1,252.25 O'Reilly Automotive Stores, In… 4372-405835 01/16/2024 T-Connector 500-5100-501-53008 48.47 O'Reilly Automotive Stores, In… 4372-410204 02/07/2024 Wiper Blade 500-5100-501-53008 99.17 Quinn Company WO030056145 02/15/2024 Backhoe air conditioner and b… 500-5100-501-53008 826.89 Quinn Company WO030057446 01/19/2024 Backhoe air conditioner and b… 500-5100-501-53008 233.75 Pacific Gas & Electric Company 0769 02/12/2024 02/12/2024 Acct# 4922450769-6 500-5100-501-55005 478.72 Pacific Gas & Electric Company 4776 01/17/2024 01/17/2024 Acct# 8496674776-2 500-5100-501-55005 922.77 Pacific Gas & Electric Company 7582 02/16/2024 02/16/2024 Acct# 0408007582-5 500-5100-501-55005 1,498.43 Pacific Gas & Electric Company 7582 02/16/2024 02/16/2024 Acct# 0408007582-5 500-5100-501-55005 17.67 Pacific Gas & Electric Company 7582 02/16/2024 02/16/2024 Acct# 0408007582-5 500-5100-501-55005 1,058.52 Pacific Gas & Electric Company 7582 02/16/2024 02/16/2024 Acct# 0408007582-5 500-5100-501-55005 1,039.79 Pacific Gas & Electric Company 7582 02/16/2024 02/16/2024 Acct# 0408007582-5 500-5100-501-55005 12.65 Pacific Gas & Electric Company 7582 02/16/2024 02/16/2024 Acct# 0408007582-5 500-5100-501-55005 9.97 Pacific Gas & Electric Company 7582 02/16/2024 02/16/2024 Acct# 0408007582-5 500-5100-501-55005 115.15 Pacific Gas & Electric Company 7582 02/16/2024 02/16/2024 Acct# 0408007582-5 500-5100-501-55005 983.40 Pacific Gas & Electric Company 7582 02/16/2024 02/16/2024 Acct# 0408007582-5 500-5100-501-55005 16.62 Pacific Gas & Electric Company 7582 02/16/2024 02/16/2024 Acct# 0408007582-5 500-5100-501-55005 63.37 Pacific Gas & Electric Company 7582 02/16/2024 02/16/2024 Acct# 0408007582-5 500-5100-501-55005 819.92 S.Y.R.W.C.D. ID #1 5001 01/31/2024 01/31/2024 Acct# 000017005001 500-5100-501-55010 2,828.19 S.Y.R.W.C.D. ID #1 7501 01/31/2024 01/31/2024 Acct# 000017037501 500-5100-501-55010 1,767.62 Richards, Watson & Gershon A…246030 01/18/2024 Professional Services - Water R…500-5100-501-57012 66,177.72 MNS Engineers, Inc. 85335 01/25/2024 updates to Standard Details 500-5100-501-57016 1,682.50 Cannon Associates 87456 02/09/2024 Cannon Utility Department Ass…500-5100-501-57016 624.24 Underground Service Alert of … 120240697 02/01/2024 New Ticket Charges 500-5100-501-57028 44.88 15 Expense Approval Report Payment Dates: 2/1/2024 - 2/29/2024 3/5/2024 9:55:15 AM Page 7 of 11
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Underground Service Alert of … 23-2424458 02/01/2024 California State Fee for Regula…500-5100-501-57028 23.30 Tyler Technologies, Inc 025-452637 02/01/2024 Utility Billing - February 500-5100-501-57064 20.00 Comcast 0775 02/15/2024 02/15/2024 Acct#939750775 500-5100-501-57064 47.88 DocuSign, Inc. 111100276058 02/03/2024 Enterprise Premier Support/eS…500-5100-501-57064 560.21 ZWorld GIS 2023-0427 02/01/2024 Annual GIS Services and Subsc…500-5100-501-57064 203.54 Frontier Communications 5575 02/13/2024 02/13/2024 Acct# 805 688 5575 062171 5 500-5100-501-57064 9.39 Lanspeed 57088 02/01/2024 Monthly Billing for February 500-5100-501-57064 466.48 Lanspeed 57089 02/01/2024 Monthly Barracuda - February 500-5100-501-57064 19.47 Comcast 5898 01/28/2024 01/28/2024 Acc# 8155 70 005 0125898 500-5100-501-57064 15.14 Brightly Software, Inc. INV-235042 02/08/2024 SmartGov User License 500-5100-501-57064 3,440.82 Nviro 3527 01/31/2024 Misc. SCADA Upgrades 500-5100-501-70851 4,140.74 Nyborg Estates Condos INV0011790 11/29/2023 Landscape Rebate 500-5100-501-70938 500.00 Cannon Associates 87469 02/10/2024 Nyborg Waterline Replacement 803-5100-501-70105 5,740.50 Department 5100 - Water Total: 128,685.03
Department: 5200 - Sanitary Sewer
Advantage Group, The 167291 01/31/2024 January HRA/Payroll 501-5200-105-51005 12.66 Infosend, Inc 255557 01/19/2024 Utility Billing - December 501-5200-502-52004 606.43 Infosend, Inc 256277 01/31/2024 Utility Billing - January 501-5200-502-52004 613.95 Jim's Service Center INV0011969 02/01/2024 Fuel - January 501-5200-502-52015 30.82 Jim's Service Center INV0011969 02/01/2024 Fuel - January 501-5200-502-52015 109.46 Nielsen Building Material 139455 01/22/2024 Redmix Concrete 501-5200-502-53003 71.02 Power Machinery Center W80401 01/22/2024 Refurbish Drive train on Electr…501-5200-502-53003 7,202.14 Power Machinery Center W80401 01/22/2024 Refurbish Drive Train 501-5200-502-53003 150.71 Advanced Automotive Solutio… 38243 02/16/2024 2019 Ford F450 - Service 501-5200-502-53008 200.00 O'Reilly Automotive Stores, In… 4372-411672 02/14/2024 Truck #642 - Stoplight 501-5200-502-53008 8.95 Pacific Gas & Electric Company 7582 02/16/2024 02/16/2024 Acct# 0408007582-5 501-5200-502-55001 479.55 Cannon Associates 87456 02/09/2024 Cannon Utility Department Ass…501-5200-502-57016 312.12 Underground Service Alert of … 120240697 02/01/2024 New Ticket Charges 501-5200-502-57028 46.24 Underground Service Alert of … 23-2424458 02/01/2024 California State Fee for Regula…501-5200-502-57028 24.01 Tyler Technologies, Inc 025-452637 02/01/2024 Utility Billing - February 501-5200-502-57064 20.00 Comcast 0775 02/15/2024 02/15/2024 Acct#939750775 501-5200-502-57064 18.13 DocuSign, Inc. 111100276058 02/03/2024 Enterprise Premier Support/eS…501-5200-502-57064 212.16 ZWorld GIS 2023-0427 02/01/2024 Annual GIS Services and Subsc…501-5200-502-57064 77.08 Frontier Communications 5575 02/13/2024 02/13/2024 Acct# 805 688 5575 062171 5 501-5200-502-57064 3.56 Lanspeed 57088 02/01/2024 Monthly Billing for February 501-5200-502-57064 176.12 Lanspeed 57089 02/01/2024 Monthly Barracuda - February 501-5200-502-57064 7.35 Comcast 5898 01/28/2024 01/28/2024 Acc# 8155 70 005 0125898 501-5200-502-57064 6.49 Frontier Communications 7459 01/25/2024 01/25/2024 Acct# 805 688 7459 060995 5 501-5200-502-57064 112.00 Brightly Software, Inc. INV-235042 02/08/2024 SmartGov User License 501-5200-502-57064 1,303.08 Department 5200 - Sanitary Sewer Total: 11,804.03
Department: 5300 - WasteWater
Advantage Group, The 167291 01/31/2024 January HRA/Payroll 501-5300-105-51005 12.86 ReadyRefresh by Nestle 24A0018038034 01/30/2024 Acct# 0018038034 501-5300-503-52003 101.75 Staples Advantage 3557967261 01/27/2024 AA Batteries 501-5300-503-52003 87.91 Quadient Finance USA, Inc. 1265 02/14/2024 02/14/2024 Postage 501-5300-503-52008 62.50 O'Reilly Automotive Stores, In… 4372-409809 02/05/2024 Battery for Fuel Trailer 501-5300-503-52009 106.35 Santa Ynez Valley Hardware INV0011971 01/31/2024 Supplies - January 501-5300-503-52009 13.04 Jim's Service Center INV0011969 02/01/2024 Fuel - January 501-5300-503-52015 129.07 Jim's Service Center INV0011969 02/01/2024 Fuel - January 501-5300-503-52015 631.00 Jim's Service Center INV0011969 02/01/2024 Fuel - January 501-5300-503-52015 240.74 Jim's Service Center INV0011969 02/01/2024 Fuel - January 501-5300-503-52015 235.30 Jim's Service Center INV0011969 02/01/2024 Fuel - January 501-5300-503-52015 30.82 Nviro 3451B 11/30/2023 Annual Service work with NVi… 501-5300-503-53003 310.38 Nviro 3526 01/31/2024 Annual Service work with NVi… 501-5300-503-53003 781.96 Advanced Automotive Solutio… 38243 02/16/2024 2019 Ford F450 - Service 501-5300-503-53008 200.00 O'Reilly Automotive Stores, In… 4372-411672 02/14/2024 Truck #642 - Stoplight 501-5300-503-53008 8.94 Quinn Company WO030056145 02/15/2024 Backhoe air conditioner and b… 501-5300-503-53008 825.89 Quinn Company WO030057446 01/19/2024 Backhoe air conditioner and b… 501-5300-503-53008 233.46 Pacific Gas & Electric Company 7582 02/16/2024 02/16/2024 Acct# 0408007582-5 501-5300-503-55001 5,765.04 Pacific Gas & Electric Company 7582 02/16/2024 02/16/2024 Acct# 0408007582-5 501-5300-503-55001 18,480.18 16 Expense Approval Report Payment Dates: 2/1/2024 - 2/29/2024 3/5/2024 9:55:15 AM Page 8 of 11
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Oilfield Environmental & Com… 2310026 02/08/2024 Annual PO For lab fees 501-5300-503-57010 346.00 Oilfield Environmental & Com… 2400520 02/09/2024 Annual PO For lab fees 501-5300-503-57010 346.00 Oilfield Environmental & Com… 2400713 02/09/2024 Annual PO For lab fees 501-5300-503-57010 346.00 Oilfield Environmental & Com… 2400912 02/13/2024 Annual PO For lab fees 501-5300-503-57010 346.00 Cannon Associates 87456 02/09/2024 Cannon Utility Department Ass…501-5300-503-57016 312.12 Engel & Gray 41L00003 01/21/2024 Annual PO for Sludge Disposal 501-5300-503-57020 834.59 Engel & Gray 41S00007 01/28/2024 Annual PO for Sludge Disposal 501-5300-503-57020 688.92 Engel & Gray 42400016 02/04/2024 Annual PO for Sludge Disposal 501-5300-503-57020 803.24 Engel & Gray 42I00005 02/18/2024 Annual PO for Sludge Disposal 501-5300-503-57020 1,159.55 Comcast 0775 02/15/2024 02/15/2024 Acct#939750775 501-5300-503-57064 39.50 DocuSign, Inc. 111100276058 02/03/2024 Enterprise Premier Support/eS…501-5300-503-57064 462.16 ZWorld GIS 2023-0427 02/01/2024 Annual GIS Services and Subsc…501-5300-503-57064 167.92 Frontier Communications 2900 01/28/2024 01/28/2024 Acct# 805 688 2900 110481 5 501-5300-503-57064 95.04 Frontier Communications 5575 02/13/2024 02/13/2024 Acct# 805 688 5575 062171 5 501-5300-503-57064 7.75 Lanspeed 57088 02/01/2024 Monthly Billing for February 501-5300-503-57064 385.56 Lanspeed 57089 02/01/2024 Monthly Barracuda - February 501-5300-503-57064 16.10 Comcast 5898 01/28/2024 01/28/2024 Acc# 8155 70 005 0125898 501-5300-503-57064 15.14 Frontier Communications 6997 02/19/2024 02/19/2024 Acct#805 688 6997 072877 5 501-5300-503-57064 400.42 Brightly Software, Inc. INV-235042 02/08/2024 SmartGov User License 501-5300-503-57064 2,838.59 Carollo Engineers, Inc FB47541 02/12/2024 Amendment 2 804-5300-503-70105 3,735.00 Department 5300 - WasteWater Total: 41,602.79
Grand Total: 2,374,632.68
17 Expense Approval Report Payment Dates: 2/1/2024 - 2/29/2024 3/5/2024 9:55:15 AM Page 9 of 11
Report Summary
Fund Summary
Fund Payment Amount
100 - GENERAL FUND 2,059,793.03
205 - SKYTT MESA LLMD 8,446.00
300 - CAPITAL PROJECTS FUND 291.89
500 - WATER FUND 122,944.53
501 - WASTEWATER FUND 49,671.82
502 - TRANSIT FUND 68,602.91
700 - SYV - TOURISM BUS IMP DIST 55,407.00
803 - WATER CAPITAL PROJECTS 5,740.50
804 - WWTP CAPITAL PROJECTS 3,735.00
Grand Total: 2,374,632.68
Account Summary
Account Number Account Name Payment Amount
100-1000-100-51012 Education 334.05
100-1000-100-57014 Muni Code Codification 1,080.00
100-1000-100-57015 Printing and Publishing 63.94
100-1000-100-57016 Professional Services 34,793.75
100-1000-100-58001 City Hospitality 60.00
100-1000-100-63002 Audio/Video System R/M 765.00
100-1000-130-56006 Law Enforcement Contra… 248,340.00
100-1100-105-51005 Retiree Medical/Dental/L… 161.70
100-1100-120-43021 Accts Payable Discounts -9.03
100-1100-120-51011 Recruitment 9,877.00
100-1100-120-52003 Supplies 379.18
100-1100-120-52008 Postage 200.00
100-1100-120-57012 Legal Fees 20,233.53
100-1100-120-57016 Professional Services 12,909.50
100-1100-120-57025 Studies/Sales Tax 150.00
100-1100-120-60006 EOC Phone 42.75
100-1100-121-57064 IT Expenses 39,278.54
100-1200-200-51012 Education 540.10
100-1200-200-52003 Supplies 15.68
100-1200-200-52008 Postage 25.00
100-1200-200-57007 General Plan 14,985.00
100-1200-200-57012 Legal Fees 1,919.70
100-1200-200-57015 Printing and Publishing 93.41
100-1200-200-57016 Professional Services 8,600.00
100-1200-201-57063 Code Enforcement 1,495.00
100-1200-210-52003 Supplies 15.67
100-1200-210-52008 Postage 25.00
100-1200-210-57016 Professional Services 25,925.89
100-1300-350-52003 Supplies 161.43
100-1300-350-52008 Postage 50.00
100-1300-350-57001 P&R Marketing and Adve… 561.00
100-1300-365-52005 Recreation Programs 3,708.54
100-1300-370-52005 Recreation Programs 1,199.50
100-1300-375-52005 Recreation Programs 415.00
100-1300-390-71010 Buellton - Reimburseme… 1,242.35
100-1400-400-43020 TBID - Admin. Reimburs… -1,108.14
100-1400-400-59010 Tourism/Marketing Exp… 33,834.58
100-16002 REIMBURSEABLE A/P PA… 1,501,788.22
100-1600-300-51014 Safety Gear 412.36
100-1600-300-52008 Postage 25.00
100-1600-300-52015 Vehicle Fuel 1,302.19
100-1600-300-53008 Vehicle Repairs & Maint. 1,060.60
100-1600-310-52003 Supplies 181.16
100-1600-310-53003 Repairs and Maintenance 9,544.06
18 Expense Approval Report Payment Dates: 2/1/2024 - 2/29/2024 3/5/2024 9:55:15 AM Page 10 of 11
Account Summary
Account Number Account Name Payment Amount
100-1600-310-55001 Utilities 69.56
100-1600-320-52003 Supplies 810.47
100-1600-320-53003 Repairs and Maintenance 206.82
100-1600-320-55001 Utilities 140.06
100-1600-330-52003 Supplies 467.08
100-1600-330-53003 Repairs and Maintenance 1,373.12
100-1600-330-55001 Utilities 74.84
100-1600-330-55002 Water and Sewer Charges 382.76
100-1600-340-53003 Repairs and Maintenance 102.31
100-1600-340-55001 Utilities 14.32
100-1600-340-57029 Village Planter Maint. 3,500.00
100-1600-400-57005 Custodial-Restrooms 24,029.00
100-1600-400-57018 Sidewalk Cleaning 1,310.11
100-1600-600-52003 Supplies 15.68
100-1600-600-52008 Postage 25.00
100-1600-600-52015 Vehicle Fuel 52.10
100-1600-600-53008 Vehicle Repairs & Maint. 1,060.64
100-1600-605-52008 Postage 25.00
100-1600-605-52015 Vehicle Fuel 136.83
100-1600-605-53003 Repairs and Maintenance 51.05
100-1600-605-53008 Vehicle Repairs & Maint. 2,196.70
100-1600-605-57052 Temporary Agency Servi… 4,017.37
100-1600-610-52003 Supplies 1,295.88
100-1600-610-53003 Repairs and Maintenance 601.61
100-1600-610-55001 Utilities 942.38
100-1600-620-52003 Supplies 643.77
100-1600-620-53003 Repairs and Maintenance 75.00
100-1600-620-55001 Utilities 1,302.49
100-1600-630-52003 Supplies 259.73
100-1600-630-53003 Repairs and Maintenance 207.40
100-1600-630-55001 Utilities 858.20
100-1600-650-55001 Utilities 188.82
100-1600-670-52003 Supplies 1,024.45
100-1600-670-55001 Utilities 785.05
100-1600-680-52003 Supplies 950.70
100-1600-680-53003 Repairs and Maintenance 65.87
100-1600-680-55001 Utilities 351.78
100-1600-685-55001 Utilities 37.75
100-1600-690-52015 Vehicle Fuel 61.65
100-1600-690-53003 Repairs and Maintenance 3,683.70
100-1600-690-53007 Highway Entrance Signs 23.27
100-1600-690-53008 Vehicle Repairs & Maint. 1,060.64
100-1600-690-55006 Street Light Power 100.73
100-1600-720-57016 Professional Services - … 11,747.49
100-1600-720-57022 Street Sweeping 3,803.33
100-1600-720-57028 Underground Alert 68.18
100-1600-720-61007 Storm Water Permit 737.64
100-1600-720-70937 Annual Stormwater Rep… 594.87
100-20036 Due to A/R Customer-Civ… 1,379.00
100-20037 Business Card Payable 10,202.62
205-3500-804-53005 Open Space/Landscape … 7,903.67
205-3500-804-55001 Utilities 542.33
300-1600-600-70105 Projects -GEN FUND 291.89
500-5100-105-51005 Retiree Medical/Dental/L… 12.78
500-5100-501-36009 Water Revenue - Consu… 133.97
500-5100-501-52003 Supplies 207.26
500-5100-501-52004 Utility Bill Printing/Suppl… 1,220.37 500-5100-501-52008 Postage 62.50
19 Expense Approval Report Payment Dates: 2/1/2024 - 2/29/2024 3/5/2024 9:55:15 AM Page 11 of 11
Account Summary
Account Number Account Name Payment Amount
500-5100-501-52014 Chlorination 22,502.14
500-5100-501-52015 Vehicle Fuel 1,016.31
500-5100-501-53003 Repairs and Maintenance 5,719.57
500-5100-501-53008 Vehicle Repairs & Maint. 2,460.53
500-5100-501-55005 Power for Pumping 7,036.98
500-5100-501-55010 Purchased Water 4,595.81
500-5100-501-57012 Legal Fees 66,177.72
500-5100-501-57016 Professional Services 2,306.74
500-5100-501-57028 Underground Alert 68.18
500-5100-501-57064 IT Expenses - Water Fund 4,782.93
500-5100-501-70851 SCADA Upgrades 4,140.74
500-5100-501-70938 Water Conservation Pro… 500.00
501-5200-105-51005 Retiree Medical/Dental/L… 12.66
501-5200-502-52004 Utility Bill Printing/Suppl… 1,220.38 501-5200-502-52015 Vehicle Fuel 140.28
501-5200-502-53003 Repairs and Maintenance 7,423.87
501-5200-502-53008 Vehicle Repairs & Maint. 208.95
501-5200-502-55001 Utilities 479.55
501-5200-502-57016 Professional Services 312.12
501-5200-502-57028 Underground Alert 70.25
501-5200-502-57064 IT Expenses - Sewer 1,935.97
501-5300-105-51005 Retiree Medical/Dental/L… 12.86
501-5300-503-52003 Supplies 189.66
501-5300-503-52008 Postage 62.50
501-5300-503-52009 Small Equipment 119.39
501-5300-503-52015 Vehicle Fuel 1,266.93
501-5300-503-53003 Repairs and Maintenance 1,092.34
501-5300-503-53008 Vehicle Repairs & Maint. 1,268.29
501-5300-503-55001 Utilities 24,245.22
501-5300-503-57010 Lab Fees 1,384.00
501-5300-503-57016 Professional Services 312.12
501-5300-503-57020 Sludge Disposal 3,486.30
501-5300-503-57064 IT Expenses - WWTP 4,428.18
502-5000-850-35021 Fare Box Revenue -5,051.16
502-5000-850-52015 Vehicle Fuel 8,375.61
502-5000-850-55003 Communications 105.00
502-5000-850-56003 Wine Country Express 1,666.66
502-5000-850-56010 Transit Contract 61,276.68
502-5000-850-57001 Marketing & Advertising 223.17
502-5000-850-57016 Professional Services 2,006.95
700-1400-400-59016 SYVTBID Payments 54,298.86
700-1400-400-61003 City Admin Fee 1,108.14
803-5100-501-70105 Projects -WATER 5,740.50
804-5300-503-70105 Projects -WASTEWATER 3,735.00
Grand Total: 2,374,632.68
Project Account Summary
Project Account Key Payment Amount
**None** 2,340,334.22
Dist 33,426.75
FEMA 2023 STAFF TIME 871.71
Grand Total: 2,374,632.68
20 CITY COUNCIL STAFF REPORT
AGENDA ITEM 4.e
Meeting Date: March 11, 2024
SUBJECT: Approve revised Recreation Coordinator Job Description PREPARED BY: Wendy Berry, Director of Administrative Services DISCUSSION:

The Recreation Coordinator position became vacant when staff in this position was promoted to the Marketing Coordinator position. Back in 2021, City staff was significantly reduced and most programs were not being run and facilities were not being rented, due to Covid. The Recreation Coordinator job description was modified to include duties from the Recreation Clerk and Recreation Coordinator positions to streamline the duties for that position at that time. Now that the Parks and Recreation Department is adequately staffed and fully operational with facility rentals and programs, there is a need to change the job description to represent the duties actually performed by this position. The position was already included in the organizational chart and funded in the budget so no budget adjustment is required.

Staff met with the Teamster Union Local 986 and the Teamsters have no issues with the job description.

ALTERNATIVES:

None
FISCAL IMPACT:

No fiscal impact.

ATTACHMENTS:

A. Recreation Coordinator job description Redline
B. Recreation Coordinator job description final draft
21 CITY OF SOLVANG

JOB DESCRIPTION

RECREATION COORDINATOR
This is not an individualized job description. It defines the general character and scope of responsibilities. It is not intended to describe and does not necessarily list every duty for a given position.

DEFINITION DEFINITION
Under the administrative direction of the Parks and Recreation Director, supervision of Management Analyst (or City’s Manager’s appointee) or the Recreation Supervisor, participates in planning, scheduling, coordinating, implementing, promoting, and overseeing activities of recreational programs, facilities, and special events. plans, develops, promotes, coordinates, implements, and assists in supervising City recreation programs under policies and procedures. This position also performs a variety of administrative support functions related to scheduling recreational programs facilities and coordinating recreation program registrations. This position is in direct contact with the City’s constituents and plays a vital role in serving the public and creating a positive impression of the City of Solvang.

LICENSE REQUIRED
• Possession of a valid Class B California driver’s license. Employee shall remain on probation until Class B License is obtained.
• Possession of a valid CPR and First Aid Certificate.

EXAMPLES OF DUTIES
Duties may include, but are not limited to the following:
• Plans, organizes and coordinates recreation programming including activities and special events for all age groups.
• Analyzes recreational needs and proposes programs to meet those needs. • Participates and instructs in a variety of recreational programs, trips and/or special events as required, including those that are beyond the standard work shift.
• Works with appointive committees, the general public, business groups, service clubs and other community groups in exploring, creating, developing, financing, coordinating and implementing new program ideas.

HelpsServes as the primary contact with the public for Parks and Recreation inquiries.

Provides general information and assists the general public, City staff, outside groups and various agencies. Facilitates communication, sharing knowledge and collaboration with the public, city staff, community groups, and other agencies.

Attachment A
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22 •
• Performs receptionist functions including answering the phone, scheduling meetings and facilities, and responding to general inquiries. • Coordinates all aspects of program registration, including reviewing and printing program rosters, ensuring completion and filing of waivers, payment collection and deposits, cancellation procedures and other related work. • Maintain, update and input all parks and recreation program information on the City website and social media sites. Periodically reviews website to ensure data is accurate and up to date.
• Maintains Helps Assists with City parks and facilities reservation calendars. and coordinates park reservations with Park Host and Parks Maintenance staff. • Coordinates use of the Veterans’ Memorial Building marquee, including scheduling of signage, preparing signage for installation, and consistent scheduling to remove signage.
• Schedules the Veterans’ Memorial Building reservations and City parks reservations including the use of park fields/courts. Handles related payments, deposits, and refunds. Coordinates with City departments/divisions regarding pertinent information to reservations in a timely manner. • Assists with special events within the City of Solvang including park permits, scheduling, collection and deposit of fees, and other related duties. Works with clients and City departments/divisions to coordinate and share pertinent information related to the special events in a timely manner. • Prepares correspondence, memos, and reports, and other written material • Coordinate and maintain the City of Solvang streetlight and highway banner programs including scheduling, collection and deposit of fees, and other related duties. Coordinates with other City departments/divisions regarding installation and removal in a timely manner.
• Serves as primary cashier for the City of Solvang Parks and Recreation program and reservation payments.
• Responsible for accurate and exact recording, collection, and balancing of all payments, including cash, checks, and credit cards, on a daily basis. • Processes, files (electronic and/or paper), and maintains records, forms and reports while ensuring accuracy, timeliness, and completeness of assignments.

Files such records on the City’s Laserfiche electronic filing storage system on a regular and routine basis.
• Operates office equipment such as a fax machine, typewriter, copier, computer, telephone, and radio communication equipment.

ESSENTIAL FUNCTIONS
• Knowledge of modern principles and practices in developing, implementing and maintaining an effective recreation program.

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23 • Knowledge of principles of recreation services.
• Exercise principles and practices of safety in recreation programs. • Accurately assess community recreation needs and desires. • Maintain effective working relationships with the public, supervisors and fellow employees.
• Ability to cashier with accuracy and exact recording. • Ability to communicate effectively in writing and orally and provide positive customer service.

LICENSE REQUIRED
• Possession of a valid Non-Commercial Class B California driver’s license.

Employee shall remain on probation until Class B License is obtained. • Possession of a valid CPR and First Aid Certificate.

EDUCATION AND EXPERIENCE
Bachelor’s Degree in Recreation Management or other similar area preferred and two years professional experience in adult and youth recreational services is desired.

Additional experience in clerical and administrative roles is preferred.

PHYSICAL DEMANDS
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL REQUIREMENTS
Strength: Medium – exert force of 20-50 pounds occasionally, 10-25 pounds frequently, or up to 10 pounds constantly to lift, carry, push, pull or move objects; Frequent typing and sitting; Occasional standing, walking, running, bending, stooping, crouching, reaching at, above and below shoulder level, pushing, pulling, twisting at the waist, handling, gripping, grasping; On rare occasion, kneeling, climbing stairs and ladders, extending the neck upward, downward, side to side.

Vision: visual acuity sufficient to perform the essential functions of the position; average depth perception needed.

Hearing: effectively hear and comprehend oral instructions and communication.

ENVIRONMENTAL CONDITIONS
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24 Constantly works indoors; occasionally works outdoors in seasonal climate weather conditions; frequent use of products and equipment required in a standard office work setting; personal computer, including word processing, database and spreadsheet programs; calculator, telephone, photocopier and fax machines, and other standard office equipment; Works independently and with the public; May be exposed to moderately loud noises, when outdoors, and dust when indoors.

Pursuant to California Government Code Section 3100, all public employees are required to serve as disaster service workers subject to such disaster service activities as may be assigned to them by their supervisor or by law.

Class specifications are intended to present a descriptive list of the range of duties performed by employees in this class. Specifications are not intended to reflect all duties performed within the job.

This is to acknowledge that I have received a copy of this job description and understand its contents. ______________________________ ____________________
________________________________ ________________________ Employee Signature Date
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25 CITY OF SOLVANG

JOB DESCRIPTION

RECREATION COORDINATOR
DEFINITION Under the direction of the Parks and Recreation Director, , participates in planning, scheduling, coordinating, implementing, promoting, and overseeing activities of recreational programs, facilities, and special events. . This position is in direct contact with the City’s constituents and plays a vital role in serving the public and creating a positive impression of the City of Solvang.

EXAMPLES OF DUTIES
Duties may include, but are not limited to the following:
• Plans, organizes and coordinates recreation programming including activities and special events for all age groups.
• Analyzes recreational needs and proposes programs to meet those needs. • Participates and instructs in a variety of recreational programs, trips and/or special events as required, including those that are beyond the standard work shift.
• Works with appointive committees, the general public, business groups, service clubs and other community groups in exploring, creating, developing, financing, coordinating and implementing new program ideas.

Facilitates communication, sharing knowledge and collaboration with the public, city staff, community groups, and other agencies.
• Performs receptionist functions including answering the phone, scheduling meetings and facilities, and responding to general inquiries. • Coordinates all aspects of program registration, including reviewing and printing program rosters, ensuring completion and filing of waivers, payment collection and deposits, cancellation procedures and other related work. • Maintain, update and input all parks and recreation program information on the City website and social media sites. Periodically reviews website to ensure data is accurate and up to date.
• Assists with City parks and facilities reservation calendars. • Assists with special events within the City of Solvang including park permits, scheduling, collection and deposit of fees, and other related duties. Works with clients and City departments/divisions to coordinate and share pertinent information related to the special events in a timely manner. • Prepares correspondence, memos, and reports, and other written material • Processes, files (electronic and/or paper), and maintains records, forms and reports while ensuring accuracy, timeliness, and completeness of assignments. 26 Files such records on the City’s Laserfiche electronic filing storage system on a regular and routine basis.
• Operates office equipment such as a fax machine, typewriter, copier, computer, telephone, and radio communication equipment.

ESSENTIAL FUNCTIONS
• Knowledge of modern principles and practices in developing, implementing and maintaining an effective recreation program.
• Knowledge of principles of recreation services.
• Exercise principles and practices of safety in recreation programs. • Accurately assess community recreation needs and desires. • Maintain effective working relationships with the public, supervisors and fellow employees.
• Ability to cashier with accuracy and exact recording. • Ability to communicate effectively in writing and orally and provide positive customer service.

LICENSE REQUIRED
• Possession of a valid Non-Commercial Class B California driver’s license.

Employee shall remain on probation until Class B License is obtained. • Possession of a valid CPR and First Aid Certificate.

EDUCATION AND EXPERIENCE
Bachelor’s Degree in Recreation Management or other similar area preferred and two years professional experience in adult and youth recreational services is desired.

Additional experience in clerical and administrative roles is preferred.

PHYSICAL DEMANDS
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL REQUIREMENTS
Strength: Medium – exert force of 20-50 pounds occasionally, 10-25 pounds frequently, or up to 10 pounds constantly to lift, carry, push, pull or move objects; Frequent typing and sitting; Occasional standing, walking, running, bending, stooping, crouching, 27 reaching at, above and below shoulder level, pushing, pulling, twisting at the waist, handling, gripping, grasping; On rare occasion, kneeling, climbing stairs and ladders, extending the neck upward, downward, side to side.

Vision: visual acuity sufficient to perform the essential functions of the position; average depth perception needed.

Hearing: effectively hear and comprehend oral instructions and communication.

ENVIRONMENTAL CONDITIONS
Constantly works indoors; occasionally works outdoors in seasonal climate weather conditions; frequent use of products and equipment required in a standard office work setting; personal computer, including word processing, database and spreadsheet programs; calculator, telephone, photocopier and fax machines, and other standard office equipment; Works independently and with the public; May be exposed to moderately loud noises, when outdoors, and dust when indoors.

Pursuant to California Government Code Section 3100, all public employees are required to serve as disaster service workers subject to such disaster service activities as may be assigned to them by their supervisor or by law.

Class specifications are intended to present a descriptive list of the range of duties performed by employees in this class. Specifications are not intended to reflect all duties performed within the job.

This is to acknowledge that I have received a copy of this job description and understand its contents.
________________________________ ________________________ Employee Signature Date
28 29
30 CITY COUNCIL STAFF REPORT
AGENDA ITEM 5.a
Meeting Date: March 11, 2024
SUBJECT: Public Hearing to consider Adopting Resolution No. 24-1242 Approving the FY 2024-25 List of Projects to be funded by the SB 1 Road Repair and Accountability Act.

PREPARED BY: Rodger A. Olds, Director of Public Works/City Engineer DISCUSSION:

Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 was passed by the Legislature, and signed into law by Governor Brown on April 28, 2017 in order to address the significant transportation funding shortfalls statewide.

The revenues generated by SB 1 are distributed to the State of California Department of Transportation (Caltrans) through several different programs. The program that most directly affects the City of Solvang is the Road Maintenance & Rehabilitation Account (RMRA), under which Solvang annually receives a population-based allocation of funding for roadway, drainage, and transportation related projects. The projected SB1 – RMRA funding for FY 2024-25 is $148,948.

The RMRA program includes accountability and transparency provisions that will ensure the residents of Solvang are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year. The City must present a list of all projects proposed to receive funding from the Road Maintenance & Rehabilitation Account in a public City Council meeting. The list must include the description and location of each proposed project, a proposed schedule for each project’s completion, and the estimated useful life of the improvement. By presentation of this staff report, conducting a public hearing, and passing a resolution of approval of the list of projects, the City will have fulfilled the requirement to ensure public input into our community’s transportation priorities and the proposed Project List.

Public Works staff maintains a Pavement Management Program to evaluate and prioritize pavement maintenance projects. Staff annually updates Solvang’s 10-Year Capital Improvement Program partially based on the output from the Pavement Management Program, submits it for City Council review, direction and approval to prioritize and balance all roadway, drainage and transportation related expenditures. Staff has developed the proposed Project List to appropriately and cost-effectively utilize the SB 1-RMRA funds to meet the community’s priorities for transportation investment.

The City Council has previously approved a 10-year Capital Improvement Program (CIP) that includes lighter preventative maintenance type projects such as slurry seals every other year, alternating with more intensive rehabilitation projects. Based on the CIP schedule, FY 24-25 is planned for a Slurry Seal preventative maintenance project. Staff recommends the 24-25 list of projects for RMRA funds to be a Slurry Seal and Restriping Project upon various streets throughout the City of Solvang.

Staff is currently working with a design firm to utilize the City’s pavement management program (StreetSaver) to review and scope the FY 23-24 improvement as well as the proposed FY 24-25 slurry seal project, which will utilize not only RMRA funds, but also other funds including Gas Tax, Measure A, and general fund.
31 ALTERNATIVES:

The City Council could approve the Project List with revisions as deemed appropriate or choose not to adopt the recommended Resolution. Not approving the Project List and not adopting the Resolution would result in loss of the FY 2024-25 RMRA funding.

FISCAL IMPACT:

The City is projected to receive $148,948 from the RMRA Program.

ATTACHMENTS:

A. Resolution & Exhibit
32 RESOLUTION NO. 24-1242

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOLVANG, CALIFORNIA APPROVING THE FY 2023-24 LIST OF PROJECTS TO BE FUNDED BY THE SB 1 ROAD REPAIR

AND ACCOUNTABILITY ACT
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 Chapter 5, Statutes of 2017) was passed by the Legislature and signed into law by the Governor in April 2017 in order to address the significant multi-modal transportation funding shortfalls statewide; and WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of our City are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and
WHEREAS, the City must adopt by resolution a list of all projects proposed to receive fiscal year funding from the Road Maintenance & Rehabilitation Account (RMRA), created by SB 1 which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and WHEREAS, the City will receive an estimated $143,872 in RMRA funding in Fiscal Year 2023- 24 from SB 1; and
WHEREAS, the City has undergone a full public process to ensure public input into our community’s transportation priorities and the Project List.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SOLVANG DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The foregoing recitals are true and correct.

SECTION 2. The attached list of proposed projects (Exhibit A) for Fiscal Year 2023-24 will be funded with Road Maintenance & Rehabilitation Account revenues and is hereby approved; and SECTION 3. That this resolution shall be effective upon adoption SECTION 4. That the City Clerk shall certify to the passage and adoption of this resolution and shall cause a certified copy to be filed in the book of original resolutions.

PASSED, APPROVED AND ADOPTED this 11th day of March, 2024. __________________________________
Mark Infanti, Mayor
APPROVED AS TO FORM: ATTEST:
__________________________________ __________________________________ Chelsea O’Sullivan, City Attorney Annamarie Porter, City Clerk 33 STATE OF CALIFORNIA )
COUNTY OF SANTA BARBARA )ss

CITY OF SOLVANG )
I, Annamarie Porter, City Clerk of the City of Solvang, California do hereby certify that Resolution No. 24-1242 was passed and adopted by the City Council of the City of Solvang at a regular meeting of said City Council held on the 11th day of March 2024, and thereafter signed and approved by the Mayor and attested by the City Clerk, and that said resolution was adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Annamarie Porter, City Clerk
34 Exhibit A
City of Solvang
SB1 - Road Maintenance & Rehabilitation Account - Project List FY 2024-25 Agency Program Funding FY Project Type Title Decription Location Est Constuction
Start
Est Constuction
Compltion
Est Useful
Life
Est Useful Max
Life
City of Solvang Local Street and
Roads Program 2024-25
Road Maintenance and
Rehabilitation
Solvang Semi-Annual Slurry Seal and
Restriping Project
Install slurry seal preventative maintnance and
restipe roadways. Sites are determined by City's
Pavement Management Program StreetSaver
Various roadways 9/1/2024 12/1/2024 3 10
35 CITY COUNCIL STAFF REPORT
AGENDA ITEM 5.b
Meeting Date: March 11, 2024
SUBJECT: Public Hearing to Consider Adopting Resolution No. 24-1243 Approving the Measure A 5-year Local Program of Projects for Fiscal Years 24/25-28/289 PREPARED BY: Rodger A. Olds, Director of Public Works/City Engineer DISCUSSION:

On November 4, 2008, the voters of Santa Barbara County approved Ordinance No. 5, the Road Repair, Traffic Relief, and Transportation Safety Measure known as Measure A. Measure A is a retail transaction and use tax of one-half of one percent for the construction, maintenance, repair and rehabilitation of existing roads and bikeways, and for the provision or expansion of public transit services.

The measure became effective on April 1, 2010 and disbursement of revenues began in July 2010.

Annually SBCAG provides an estimate of the apportionment of Measure A revenues. The next 5-year estimate for Solvang is as follows:

Fiscal Year FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 Revenue
Estimate $490,374 $458,547 $471,810 $485,779 $500,190
In an effort to provide transparency and accountability, the Measure A program requires the City of Solvang to prepare an annual “Program of Projects” highlighting the Local Street & Transportation Improvement projects to be funded with the above revenues and present the Program of Projects to the public through a public hearing. After the public hearing the Program of Projects is to be approved by City Council. The approved Program of Projects will then be provided to the Santa Barbara County Association of Governments (SBCAG). SBCAG will then present all of the member agencies approved Programs of Projects.

The Public Works Department has developed the City of Solvang Program of Projects based on the current Capital Improvement Program. The 5-Year Program of Projects is included as Attachment 2.

The approved Measure A Ordinance includes a Maintenance of Effort (MOE) requirement to be financed by discretionary funds. The Ordinance states, “Each local agency receiving revenues pursuant to the Investment Plan shall annually maintain an expenditure of local discretionary funds for street and road purposes which is no less than that reported in the State Controller’s Annual Report of Financial Transactions for Streets and Roads for the Fiscal Year 2007-08 and adjusted annually by the percentage change in the amount of retail transaction and use tax receipts collected through the imposition of this measure.” Based on the current budget, the City of Solvang will be able to meet the MOE requirement. If Solvang does not meet its MOE requirement, the amount of Measure A revenue would be reduced in the following year by the same amount as the MOE shortfall.

The Measure A 5-Year Program of Projects is appropriate and achievable. The Resolution for the Measure A 5-Year Program of Projects for Fiscal Years 2025-2029 is included as Exhibit A of the proposed resolution for approval.
36 ALTERNATIVES:

The City Council may wish to allocate funds in some other manner that is consistent with the Measure A Local Allocation Rules.

FISCAL IMPACT:

Measure A revenue in Fiscal Year 2024-25 is estimated to be $490,374.

ATTACHMENTS:

A. Resolution
B. 5-Year Program of Projects for Fiscal Years 2025 - 2029 37 RESOLUTION NO. 24-1243

A RESOLUTION OF THE CITY OF SOLVANG, COUNTY OF SANTA BARBARA, ADOPTING THE MEASURE A 5-YEAR LOCAL PROGRAM OF PROJECTS FOR FISCAL YEARS 2025 - 2029
WHEREAS, on November 4, 2008, the voters of Santa Barbara County approved Ordinance No. 5, the Road Repair, Traffic Relief, and Transportation Safety Measure known as Measure A; and WHEREAS, the City of Solvang was provided with an estimate of annual Measure A local revenues for Fiscal Years 2024-25 through 2028-29; and
WHEREAS, the Ordinance provides that the Santa Barbara County Local Transportation Authority shall annually approve a program of projects submitted by local jurisdictions identifying those transportation projects eligible to use Measure A funds during the succeeding five-year period; and
WHEREAS, the City of Solvang has held a public hearing in accordance with Section 18 of the Ordinance.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SOLVANG DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The City of Solvang does hereby adopt the attached Measure A 5-Year Program of Projects to be funded in part with Measure A revenues.

SECTION 2. The City of Solvang certifies that it will include in its budget an amount of local discretionary funding for local streets and roads sufficient to comply with the Maintenance of Effort requirements contained in Section 27 of the Ordinance; and SECTION 3. The City of Solvang will not use Measure A revenues to replace private developer funding that has been committed to a transportation project or would otherwise be required under current City policies; and
SECTION 4. The City of Solvang has complied with all other applicable provisions and requirements of the Ordinance.

SECTION 5. That this resolution shall be effective upon adoption SECTION 6. That the City Clerk shall certify to the passage and adoption of this resolution and shall cause a certified copy to be filed in the book of original resolutions.

PASSED, APPROVED AND ADOPTED this 11th day of March, 2024. __________________________________
Mark Infanti, Mayor
APPROVED AS TO FORM: ATTEST:
__________________________________ __________________________________ Chelsea O’Sullivan, City Attorney Annamarie Porter, City Clerk

STATE OF CALIFORNIA )
38 COUNTY OF SANTA BARBARA )ss

CITY OF SOLVANG )
I, Annamarie Porter, City Clerk of the City of Solvang, California do hereby certify that Resolution No. 24-1243 was passed and adopted by the City Council of the City of Solvang at a regular meeting of said City Council held on the 11th day of March 2024, and thereafter signed and approved by the Mayor and attested by the City Clerk, and that said resolution was adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Annamarie Porter, City Clerk
39 City of Solvang
5-Year Measure A Program of Projects (FY 2025 - 2029) (1) Measure A Local Street & Transportation Improvements Submittal Form (Figures in $000)
Total Project Cost
Project Descriptions FY 2021-22
Actuals
Carryover (Fund
Balance) as of 6-
30-2023
FY 23-24
Projected FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 TOTAL Measure A Revenues Local State Federal(or other) TOTAL Non-Measure
A Revenues
Measure A Revenues
Carryover (running balance from all prior years) (2) $1,024 $990 $959 $947 $948 $963 Measure A Revenue (estimated) $486 $490 $459 $472 $486 $500 $2,407 TOTAL REVENUES: $488 $1,024 $486 $1,480 $1,418 $1,419 $1,434 $1,463 Local Street & Transportation Expenditures Total Project Cost Maintenance, Improvement or Construction of Roadways & Bridges A Solv Circ SB1-RMRA Solv GF Slurry Seal $200 $200 $200 $600 $550 $925 $1,475 $2,075 Pavement Overlay, Repairs & Crack Seal $200 $200 $200 $400 $825 $825 $1,225 Miscellaneous Projects & Road Repairs $125 $125 $75 $75 $75 $75 $425 $0 $425 $0 $0 $0
Safety Improvements
$0 $0 $0
Urban Forestry Street Tree Program
Tree Management $0 $1,120 $1,120 $1,120
$0 $0 $0
Storm Damage Repair to Transportation Facilities
$0 $0 $0
Roadway Drainage Facilities
Drainage Improvements at Various Locations $0 $0 $0
Traffic Signal Coordination, Intersection Channelization $0 $0 $0
Traffic Management
$0 $0 $0
Landscaping Maintenance
$0 $0 $0
Highway Improvements
$0 $0 $0
Matching Funds for State and Regional Programs and Projects $0 $600 $600 $600
TOTAL LOCAL STREET & TRANSPORTATION EXPENDITURES: $0 $325 $325 $275 $275 $275 $275 $1,425 $600 $1,375 $2,045 $4,020 $5,445 Alternative Transportation Expenditures Total Project Cost Maint., Repair, Construction & Improvement of Bike & Ped Facilities Sidewalk Infill and Repair $100 $100 $100 $100 $100 $100 $500 $500 $500 $1,000 Access Ramps $65 $65 $65 $65 $65 $65 $325 $0 $325
Bike Lanes $28 $28 $28 $28 $28 $28 $140 $0 $140
Safe Routes to School Improvements
$0 $0 $0
Reduced Transit Fares
Santa Ynez Valley Transit - Fare Subsidy $2 $3 $3 $3 $3 $3 $15 $0 $15 $0 $0 $0
Bus and Rail Transit Services and Facilities
$0 $0 $0
Programs, Education, & Incentives to Reduce Single Occupant Auto Trips or Transportation Demand
$0 $0 $0
TOTAL ALTERNATIVE TRANSPORTATION EXPENDITURES: $0 $195 $196 $196 $196 $196 $196 $980 $0 $0 $500 $500 $1,480 TOTAL EXPENDITURES: $0 $520 $521 $471 $471 $471 $471 $2,405 $600 $1,375 $2,545 $4,520 $6,925 Alternative Transportation Summary
TOTAL MEASURE A ALLOCATION FOR FY 2020-21 THROUGH 2024-25 $2,372

MINIMUM ALTERNATIVE PERCENTAGE PRESCRIBED BY INVESTMENT PLAN TO BE MET FOR FISCAL YEARS 2020-21 THROUGH 2024-25 15%

TOTAL MEASURE A ALLOCATION TO ALTERNATIVE TRANSPORTION FOR FY 2020-21 THROUGH FY 2024-25 $595

PERCENTAGE OF MEASURE A ALLOCATION TO ALTERNATIVE

TRANSPORTATION

25.1%
Notes: 1. Year 1 is FY 2010-11

2. Fund balance (carryover) from prior years includes revenues that exceeded estimates, and surplus (or deficit) after completion of annual capital projects.

Non-Measure A Revenues
Non-Measure A Revenues
Non-Measure A Revenues
3/4/2024
Exhibit A
40 CITY COUNCIL STAFF REPORT
AGENDA ITEM 6.a
Meeting Date: March 11, 2024
SUBJECT: Discussion and possible action to Award the Fredensborg Canyon Multi-purpose Design Contract
PREPARED BY: Rodger A. Olds, Public Works Director/City Engineer DISCUSSION:

A pedestrian and bicycle trail, also known as a multi-purpose trail, is greatly needed on Fredensborg Canyon Road, between the bike lanes and pedestrian facilities on Chalk Hill Road and Viborg Road.

The road segment is approximately 2,400 feet long with residential driveway entrances on both sides of the street.

The narrow roadway will not accommodate a Class I bike path or Class II bike lanes. The City’s intent for the design is a Class IV protected pedestrian/ bicycle lane with traffic barriers such as a raised curb median and flexible bollards. Lane width reductions through centerline markers and edge line striping are anticipated in addition to the new facility striping. Traffic striping that allows a smooth and safe transition from the Class IV trail to existing facilities along Chalk Hill and Viborg Road will need to be incorporated into the final plans. Retaining walls and modifications to the roadway drainage facilities will also be part of the design.

In addition to the trail, the design will also include pavement edge treatments along Viborg’s existing bike lanes; light surface treatments at the intersection of Viborg and Fredensborg Canyon Road; and surface treatments such as asphalt concrete section repairs and slurry seal along Fredensborg Canyon Road.

The City advertised a Request for Proposals (RFP) for Design Services on December 11, 2023 on the City’s PlanetBids portal site. A link to the RFP was posted on the City’s Web page. Twenty (20) vendors expressed interest in the RFP by viewing the RFP on the City PlantBids portal and downloading the RFP, however the City received only one (1) proposal on January 12, 2024. The proposal received from Tetra Tech was reviewed by staff and deemed to be complete and responsive.

Tetra Tech’s local office is located in Buellton and they have worked for the City in the past. The team to be assigned per the proposal received is experienced and capable of completing all aspects of the project design and construction administration for the project.

ALTERNATIVES:

City Council could deny Staff’s request for this contract and direct staff to either readvertise the proposal or choose to not move forward wit the project.

FISCAL IMPACT:

The project design is currently budgeted for $75,000 in the FY2023/24 CIP. The proposal for design is $145,079 which is nearly twice the amount budgeted. The overall CIP has adequate funding for this project. Funding is proposed from Measure A and there is an adequate fund balance in Measure A funds to fund this design effort as proposed.

Staff has reviewed the proposal received and has determined that based on the scope of the project the proposal is reasonable and appropriate. The optional tasks amounting to $33,932 are for bidding 41 and construction related tasks that will be accounted for in next fiscal year’s budget for construction if approved by council.

ATTACHMENTS:

A – Agreement – Fredensborg Canyon MP Trail Design - Tetra Tech 42 CITY OF SOLVANG

PROFESSIONAL SERVICES AGREEMENT
PARTIES AND DATE. This Agreement is made and entered into this 11th day of March, 2024 (“Effective Date”) by and between the CITY OF SOLVANG, a Municipal Corporation and Charter City organized under the Constitution and laws of the State of California with its principal place of business at 1644 Oak Street, Solvang, CA 93463 (“City”) and TETRA TECH, INC, a Delaware Corporation with its principal place of business at 3475 E. Foothill Blvd, Pasadena, CA 91107 (“Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement. The parties hereto, in consideration of the mutual covenants contained herein, hereby agree to the following terms and conditions:

1.0 GENERAL PROVISIONS

1.01 Term: This agreement will become effective on the date of execution set forth below, and will continue in effect until terminated as provided herein.

1.02 Services : Consultant shall perform the scope of work (tasks) described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the project schedule which is also set forth in Exhibit A.

Consultant shall determine the method, details and means of performing the abovereferenced services.

Consultant may, at their own expense, employ such assistants and subconsultants, as Consultant deems necessary to perform the services required of Consultant by this agreement.

However, Consultant may not assign this agreement to any other person or entity in the performance of required project-related services, and the City may not control, direct or supervise Consultant’s assistants or employees in the performance of those services.

1.03 Standard of Performance: Consultant’s services shall be performed in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of Consultant’s profession currently practicing under similar conditions. Whenever the scope of work requires or permits approval by the City, it is understood to be approval solely for the purposes of conforming to the requirements of the scope of work and not acceptance of any professional or other responsibility for the work. Such approval does not relieve the Consultant of responsibility for complying with the standard of performance or laws, regulations, industry standards, or from liability for damages caused by negligent acts, errors, omissions, noncompliance with industry standards, or the willful misconduct of Consultant or its subcontractors. By delivery of completed work, Consultant certifies that the work conforms to the requirements of this contract and all applicable federal, state and local laws. If Consultant is retained to perform services requiring a license, certification, registration or other similar requirement under California law, Consultant shall maintain that license, certification, registration or other similar requirement throughout the term of this Contract.

1.04 Compensation: In consideration for the services to be performed by Consultant, City agrees to pay Consultant monetary consideration for professional services in accordance with the fee schedule set forth in Exhibit A. The parties agree that total compensation for fees and costs for the services detailed in Exhibit A shall not exceed the sum of $179,011 unless and until this Agreement is amended as provided herein.
43 1.05 Billing/Payment Terms. All charges for Consultant’s services and authorized related reimbursable expenses shall be billed monthly, and all undisputed charges will be paid by City within 30 (thirty) days of receipt. The bills shall list all tasks under this Agreement, the task budget, project total budget, percentage completed for each task for that month, associated percentage billing against each task, and total billing for that month. In the event the Agreement is based on time & materials billing up to a not-to-exceed amount, the bill shall itemize by date all services and expenses provided during the invoice period (under this Agreement) including a brief description of the nature of work performed, the person or vendor performing them, the applicable billing rate, and the time expended. All Consultant service invoices must be approved by the City Manager prior to payment.

2.0 OBLIGATIONS OF CONTRACTOR

2.01 Contract Management and Service Performance: Consultant Principal shall serve as the project manager and will personally prepare, or direct and supervise the preparation of, all work product called for by this agreement. Consultant represents that it has the qualifications, experience and facilities to properly perform all services hereunder in a thorough, competent, timely, and professional manner and shall, at all times during the term of this Agreement, have in full force and affect all licenses required of it by law. Consultant agrees to devote the hours and the human resources necessary to timely perform the services set forth in this agreement in an efficient, professional, and effective manner.

2.02 Avoidance of Conflict of Interest.
(a) Consultant may represent, perform services for, and be employed by additional individuals or entities, in Consultant’s sole discretion, as long as the performance of these extracontractual services does not interfere with or present a conflict with City’s business or interfere with the timely performance and completion of Consultant’s services under this Agreement. (b) Consultant shall comply with all conflict of interest laws and regulations including, without limitation, the City’s Conflict of Interest Code (on file in the City Clerk’s Office). All officers, employees and/or agents of Consultant who will be working on behalf of the City pursuant to this Agreement may be required to file Statements of Economic Interest. Therefore, it is incumbent upon the Consultant to notify the City of any staff changes relating to this Agreement.
(c) In accomplishing the scope of services of this Agreement, all officers, employees and/or agents of the Consultant unless as indicated in Subsection (d), will be performing a very limited and closely supervised function, and therefore, unlikely to have a conflict of interest arise. No disclosures are required for any officers, employees, and/or agents of Consultant, except as indicated in Subsection (d). _____ (Initials).
(d) In accomplishing the scope of services of this Agreement, Consultant will be performing a specialized or general service for the City, and there is substantial likelihood that the Consultant’s work product will be presented, either written or orally for the purpose of influencing a governmental decision. As a result, the following persons shall be subject to the City’s Conflict of Interest Code.
_Bridget Elliot_____________________

2.03 Tools and Instrumentalities: Consultant shall provide all tools and instrumentalities to perform the services under this agreement.
44 2.04 Workers’ Compensation and Other Employee Benefits: City and Consultant intend and agree that Consultant is an independent contractor of City and agree that Consultant and Consultant’s employees and agents have no right to Workers’ Compensation and other Citysponsored employee benefits. Consultant agrees to provide Workers’ Compensation and other employee benefits, where required by law, for Consultant’s employees and agents. Consultant agrees to hold harmless and indemnify City for any and all claims arising out of any claim for injury, disability, or death of Consultant and any of Consultant’s employees or agents.

2.05 Indemnification
(a) Non-design, non-construction Professional Services: To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8), Consultant shall indemnify, defend, and hold harmless the City, and its elected officials, officers, employees, volunteers, and agents (“City Indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of the Consultant’s performance or Consultant’s failure to perform its obligations under this Agreement or out of the operations conducted by Consultant, including the City’s active or passive negligence, except for such loss or damage arising from the sole negligence or willful misconduct of the City. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant’s performance of this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City’s option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims. (b) Non-design, construction Professional Services: To the extent the Scope of Services involve a “construction contract” as that phrase is used in Civil Code Section 2783, this paragraph shall apply in place of paragraph (a). To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8), Consultant shall indemnify, defend, and hold harmless the City, and its elected officials, officers, employees, volunteers, and agents (“City Indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of the Consultant’s performance or Consultant’s failure to perform its obligations under this Agreement or out of the operations conducted by Consultant, except for such loss or damage arising from the active negligence, sole negligence or willful misconduct of the City. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant’s performance of this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City’s option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims.
(c) Design Professional Services: In the event Consultant is a “design professional”, and the Scope of Services require Consultant to provide “design professional services” as those phrases are used in Civil Code Section 2782.8, this paragraph shall apply in place of paragraphs (a) or (b). To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8) Consultant shall indemnify, defend and hold harmless the City and its elected officials, officers, employees, volunteers and agents (“City Indemnitees”), from and against all claims, damages, injuries, losses, and expenses including costs, attorney fees, expert consultant and expert witness fees arising out of, pertaining to or relating to, the negligence, recklessness or willful misconduct of Consultant, except to the extent caused by the sole negligence, active negligence or willful misconduct of the City. Negligence, recklessness or willful misconduct of any subcontractor employed by Consultant shall be conclusively deemed to be the negligence, recklessness or willful misconduct of Consultant unless adequately corrected by Consultant. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant’s performance of 45 this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City’s option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims. In no event shall the cost to defend charged to Consultant under this paragraph exceed Consultant’s proportionate percentage of fault. However, notwithstanding the previous sentence, in the event one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, Consultant shall meet and confer with other parties regarding unpaid defense costs. (d) Payment by City is not a condition precedent to enforcement of the indemnities in paragraph (a), (b), or (c). In the event of any dispute between Consultant and City, as to whether liability arises from the active negligence, sole negligence or willful misconduct of the City or its officers, employees, or agents, Consultant will be obligated to pay for City’s defense until such time as a final judgment has been entered adjudicating the City as having been actively negligent, solely negligent or as having engaged in willful misconduct. Except as otherwise required by Civil Code Section 2782.8, Consultant will not be entitled in the absence of such a determination to any reimbursement of defense costs including but not limited to attorney’s fees, expert fees and costs of litigation. The provisions of this Section 2.05 shall survive completion of Consultant’s services or the termination of this Agreement.

2.06 Insurance: Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit B attached to and part of this agreement.

2.07 Campaign Contribution Disclosure: Pursuant to Government Code Section 84308, any party to a City proceeding (which includes, but is not limited to, all contracts with the City, other than competitively bid, labor, or personal employment contracts) must disclose on the record any campaign contributions made to a member of the City Council or other elected or appointed officer of the City, any candidate for elected office of the City, or any candidate for elective office of any other agency who is also an elected or appointed officer of the City in excess of $250 in the past 12 months. This disclosure requirement includes contributions by the party’s agent, such as a consultant, and aggregated contributions from persons or entities related to the party. Consultant is required to fill out and provide the attached Exhibit C ‘Applicant/Interested Party Campaign Contribution Disclosure Form’ with submission of this Agreement and to update this form after each contribution and no later than the beginning of any associated proceeding.

3.0 OBLIGATIONS OF CITY

3.01 Cooperation: City agrees to comply with all reasonable requests of Consultant necessary to the performance of Consultant’s duties under this agreement. City employees, agents and officers of the City agree to disclose all information relevant to this project to Consultant. Consultant shall be entitled to reasonably rely upon the accuracy and completeness of information furnished by City, provided that Consultant shall give City prompt written notice of any known defects in such information.

4.0 TERMINATION OF AGREEMENT

4.01 Termination Notice: Notwithstanding any other provision of this agreement, any party hereto may terminate this agreement, at any time, without cause, by giving at least 30 (thirty) days’ prior written notice to the other parties to this agreement.

4.02 Termination on Occurrence of Stated Events: This agreement shall terminate automatically on the occurrence of any of the following events:
46 a. Sale of the business of any party;
b. The end of the 30 (thirty) days as set forth in section 4.01; c. End of the contract to which Consultant’s services were necessary; or d. Assignment of this agreement by Consultant without the consent of City. e. Death of any party.

4.03 Termination by any Party for Default: Should any party default in the performance of this agreement or materially breach any of its provisions, the non-breaching party, at its option, may terminate this agreement, immediately, by giving written notice of termination to the breaching party.

4.04 Termination: This agreement shall terminate on July 1, 2025, unless earlier extended as set forth in this Section. The City, with the agreement of Consultant, is authorized to extend the term of this agreement beyond the termination date, as needed, under the same terms and conditions as set forth in this agreement. Any such extension shall be in writing and be an amendment to this agreement.

5.0 SPECIAL PROVISIONS

5.01 Additional Tasks as May Be Assigned by the City Manager: Prior to initiating any Consultant work on matters relating to the purposes of this Agreement, but outside the Scope of Services for this Agreement, it shall be the responsibility of Consultant to obtain written approval of the City Manager, prior to initiation of such tasks.

5.02 Time Schedule: Consultant is to begin work upon receipt and execution of City contract. Consultant agrees to engage its best efforts to adhere strictly to the schedule set forth in Exhibit A and incorporated herein.

5.03 Work Outside Contract Scope: No payment for changed or additional work shall be made unless the changed or additional work has first been approved in writing by the City Manager and the parties have agreed upon the appropriate adjustment, if any, to the payment schedule and maximum payment amount for the changed or additional work. The Contract Manger may order changes or additions to the scope of work. Whether a change or addition to the scope of work is proposed by the Consultant or ordered by the City Manager, the parties shall in good faith negotiate an appropriate adjustment, if any, to the payment schedule and maximum payment for the changed or additional work. An approved change or addition, along with the payment adjustment, if any, will be effective upon an amendment to this contract executed by both parties. The amendment shall not render ineffective or invalidate unaffected portions of this contract.

5.04 Confidentiality:
(a) Confidential Nature of Information. Consultant shall treat all information obtained from the City in the performance of this contract as confidential and proprietary to the City.

Consultant shall treat all records and work product prepared or maintained by Consultant in the performance of this contract as confidential.
(b) Limitation on use and disclosure. Consultant agrees that it will not use any information obtained as a consequence of the performance of work for any purpose other than fulfillment of Consultant’s scope of work. Consultant will not disclose any information prepared for the City, or obtained from the City or obtained as a consequence of the performance of work to any person other than the City, or its own employees, agents or 47 subcontractors who have a need for the information for the performance of work under this contract unless such disclosure is specifically authorized in writing by the City. (c) Security plan. If requested by the City Manager, Consultant shall prepare a security plan to assure that information obtained from the City or as a consequence of the performance of work is not used for any unauthorized purpose or disclosed to unauthorized persons.

Consultant shall advise the City of any request for disclosure of information or of any actual or potential disclosure of information.
(d) Survival. Consultant’s obligations under this paragraph shall survive the termination of this contract.

6.0 MISCELLANEOUS

6.01 Notices: Except as otherwise expressly provided by law, any and all notices or other communications required or permitted by this agreement or by law to be served on or given to any party to this agreement shall be in writing and delivered or, in lieu of such personal service, when deposited in the United States mail, first class postage prepaid, to the following address for each respective party:

PARTY
TO: CITY OF SOLVANG
Copy to:

TO CONSULTANT:

ADDRESS
City of Solvang
1644 Oak Street
Solvang, CA 93463
Attention: City Clerk
Chelsea E. O’Sullivan
City Attorney
Richards, Watson & Gershon 847
Monterey Street, Suite 206 San Luis
Obispo, CA 93401
Tetra Tech Inc.

Jason L. Fussel - Vice President
3475 E. Foothill Blvd,
Pasadena, CA 91107

6.02 Governing Law: This agreement and all matters relating to this agreement shall be governed by the laws of the State of California in force at the time, should any need for interpretation of this agreement or any decision or holding concerning this agreement arise.

6.03 Binding Effect: This agreement shall be binding on and shall inure to the benefit of the heirs, executors, administrators, successors and assigns of the parties hereto, but nothing in this Section shall be construed as consent by City to any assignment of this agreement or any interest in the agreement.

6.04 Remedies: The remedies set forth in this agreement shall not be exclusive, but shall be cumulative with, and in addition to, all remedies now or hereafter allowed by law or equity.

6.05 Due Authority: The parties hereby represent that the individuals executing this agreement are expressly authorized to do so on and in behalf of the parties. 48 6.06 Ownership of Work Product: Upon delivery, the work product, including without limitation, all original reports, writings, recordings, drawings, files, and detailed calculations developed under this contract are the property of the City. Consultant agrees that all copyrights, which arise from creation of the work pursuant to this contract, shall be vested in the City and waives and relinquishes all claims to copyright or other intellectual property rights in favor of the City. City acknowledges that its use of the work product is limited to the purposes contemplated by the scope of work and that the Consultant makes no representation of the suitability of the work product for use in or application to circumstances not contemplated by the scope of work.

6.07. Integration and Modification:
(a) This contract represents the entire understanding and agreement of the City and Consultant as to those matters contained herein. This agreement correctly sets forth the obligations of the parties hereto to each other as of the date of this agreement. All agreements or representations respecting the subject matter of this agreement not expressly set forth or referred to in this agreement are null and void. No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder. This contract may not be modified, amended, or altered except in writing signed by the City and Consultant. (b) In the event of any conflict between the terms of this agreement and the terms of an exhibit, the terms of this agreement shall control, even if the exhibit purports to modify this agreement. In the event an exhibit incorporates by reference any additional physical documents, websites, web links or other electronic location not under the control of the City, the parties agree that such additional documents shall have no impact on this agreement and shall be deemed to be void unless actually attached to the exhibit that purports to incorporate such additional document. Notwithstanding the foregoing sentence, the provisions of Section 2.05 of this agreement shall not be altered, amended, limited or otherwise affected in any manner by any language included in an exhibit to this agreement, even if such exhibit purports to affect the provisions of Section 2.05. Furthermore, any attempt to limit liability to the City that is expressed in an exhibit shall have no force or effect unless City has expressly agreed to such limitation by providing the initials of its authorized representative here: ___________.

6.08. Advice of Counsel: The parties agree that they are aware that they have the right to be advised by counsel with respect to the negotiations, terms, and conditions of this contract, and that the decision of whether or not to seek the advice of counsel with respect to this contract is a decision which is the sole responsibility of each of the parties hereto. This contract shall not be construed in favor or against either party by reason of the extent to which each party participated in the drafting of the contract.

6.09. Independent Review: Each party hereto declares and represents that in entering this contract it has relied and is relying solely upon its own judgment, belief and knowledge of the nature, extent, effect and consequence relating thereto. Each party further declares and represents that this contract is being made without reliance upon any statement or representation not contained herein of any other party, or any representative, agent, or attorney of any other party.

6.10. Attorney Fees: In the event of any controversy, claim or dispute between the parties hereto, arising out of or relating to this agreement, or the breach hereof, the prevailing party shall be entitled, in addition to other such relief as may be granted, to a reasonable sum as and for attorney fees.
49 6.11 No waiver: The waiver of any breach by any party of any provision of this agreement shall not constitute a continuing waiver or a waiver of any subsequent breach of this agreement.

6.12. Assignment: This agreement is specifically not assignable by Consultant to any person or entity. Any assignment or attempt to assign by Consultant whether it be voluntary or involuntary, by operation of law or otherwise, is void and is a material breach of this agreement, giving rise to a right to terminate as set forth in Section 4.03.

6.13. Time for Performance: Except as otherwise expressly provided for in this agreement, should the performance of any act required by this agreement to be performed by either party be prevented or delayed by reason by any act of God, strike, lockout, labor trouble, inability to secure materials, epidemics, pandemics, or any other cause, except financial inability, which is the fault of the party required to perform the act, the time for performance of the act will be extended for a period of time equivalent to the period of delay and performance of the act during the period of delay will be excused: provided, however, that nothing contained in this Section shall exclude the prompt payment by either party as required by this agreement of the performance of any act rendered difficult or impossible solely because of the financial condition of the party required to perform the act.

6.14 Severability: Should any provision of this agreement be held by a court of competent jurisdiction or by a legislative or rulemaking act to be either invalid, void or unenforceable, the remaining provisions of this agreement shall remain in full force and effect, unimpaired by the holding, legislation or rule.

6.15. Construction: The parties agree that each has had an opportunity to have their counsel review this agreement and that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this agreement or any amendments or exhibits thereto. The captions of the sections are for convenience and reference only, and are not intended to be construed to define or limit the provision to which they relate.

6.16. Amendments: Amendments to this agreement shall be in writing and shall be made only with the mutual written consent of all the parties to this agreement.

6.17. Signatures: The individuals executing this contract represent and warrant that they have the legal capacity and authority to do so on behalf of their respective legal entities.

IN WITNESS WHEREOF, the parties have executed this contract on the following date.

CITY OF SOLVANG
By:

Mark Infanti, Mayor
APPROVED AS TO FORM:

CONTRACTOR

TETRA TECH INC
By:

Jason L. Fussel – Vice President
ATTEST:

Richards, Watson & Gershon
By: By:

Chelsea E. O’Sullivan, City Attorney Annamarie Porter, City Clerk 50 EXHIBIT A

SCOPE OF WORK,

FEE SCHEDULE
&

PROJECT SCHEDULE
51 Price Summary / Totals
Non-optional Task Fee 145,079$
Optional Task Fee 33,932$
Proj Area > $ 179,011
Submitted to: City of Solvang (Attn: Rodger A. Olds, PE) Contract Type: Lump Sum
Project Phases / Tasks 1,244 174,215 - 1,628 - 3,168 179,011

NON-OPTIONAL TASKS - -
Task A - Meetings, Project Schedule, and Coordination 98 17,825 - - - 2,200 20,025 Project Management - Assume 6mo. 48 10,080 10,080
Project Schedule 4 840 840
Meetings (3 total) 12 1,990 1,990
Public Presentation @ City Council Meeting 12 1,800 1,800 Agenda and Minutes 8 975 975
PS&E Submittals 14 2,140 - - - 2,200 4,340
Draft Topo. Base Map 1 210 210
60% 3 430 330 760
100% 3 430 330 760
Final 3 430 430
Draft Record Drawings 1 210 1,540 1,750
Final Record Drawings 3 430 430
Task B - Research, Data Collection, and Analysis 79 9,280 - - - 550 9,830 Review Record Drawing 14 1,820 550 2,370
Utility Letters 8 960 960
City Utility Coordination 3 440 440
Watershed Delineation (site visit) 6 660 660
Hydraulic&Hydrology calculations 40 4,480 4,480
Summary Memo 8 920 920
Task C - Topographic Base Map 137 24,150 - 1,100 - - 25,250 Fredensborg Cyn. Topo (Field) 44 9,840 9,840
2 Intersections (Field) 11 2,690 1,100 3,790
Linework and TIN/Contours 34 4,700 4,700
ROW Mapping/Plotting/Lots/CL 18 2,540 2,540
Underground Utilities 11 1,650 1,650
Prepare Draft Topo Base Map Sheets 19 2,730 2,730
Task D - Construction Drawings 618 79,600 - - - - 79,600 Calculations 38 6,120 - - - - 6,120
Structural Calcs. for wall over 4-ft 25 4,070 4,070
Drainage Calcs. for Hillside Exist. & Prop. 13 2,050 2,050 Sheets 564 70,020 - - - - 70,020
Title Sheet - 1 sheet 20 2,400 2,400
General Notes - 1 sheet 20 2,400 2,400
Trail Plan & Profile - 5 sheets 200 24,000 24,000
Striping Plan - 5 sheets 150 18,000 18,000
Retaining Wall Profile - 1 sheet 48 7,720 7,720
Details - 3 sheets 126 15,500 15,500
QA/QC 16 3,460 - - - - 3,460
60% 11 2,330 2,330
100% 5 1,130 1,130
Task E - Specifications 58 8,020 - - - 154 8,174
Project Manual 58 8,020 - - - 154 8,174
60% 41 5,490 5,490
100% 11 1,590 1,590
Final 6 940 154 1,094
Task F - Cost Estimate 16 2,200 - - - - 2,200
Bid Schedule with Unit Costs 16 2,200 - - - - 2,200
70% 9 1,210 1,210
100% 7 990 990
$145,079

OPTIONAL TASKS - -
Task G - Bidding & Construction Engineering Assistance (Optional Task 1) 32 4,000 - - - - 4,000 Pre-Bid Meeting 3 495 495
Submittal & RFI Responses (assume T&M $4k) 29 3,505 3,505 Task H - Record Drawings (Optional Task 2) 51 6,150 - - - 264 6,414 Draft Red Lines 37 4,390 121 4,511
Draft Record Drawings 11 1,330 143 1,473
Final Record Drawings 3 430 430
Task I - Construction Management Services (Optional Task 3) 103 16,510 - - - - 16,510 Administer Construction Contract 8 1,680 1,680
Monthly Progress Meetings - Assume 3mo. 6 990 990
Monthly Reports 6 960 960
Submittal & RFI Review 60 8,720 8,720
Coordinate Special Inspections 5 1,050 1,050
Review Invoices & CPR 6 990 990
Project Closeout 12 2,120 2,120
Task J - Construction Inspection Services (Optional Task 4) 53 6,480 - 528 - - 7,008 Inspections - Assume 3mo. 11 hr/wk 33 3,960 528 4,488
Bi-Weekly Progress Meetings for 3mo. 9 1,080 1,080
Bi-Weekly Email Update for 3mo. 6 720 720
Final Walk Through 3 495 495
Preliminary & Final Punch Lists 2 225 225
$33,932
Totals 1,244 174,215 - 1,628 - 3,168 179,011
Price Proposal
Total Price
Pricing by Resource
Task Pricing
Labor Subs Travel Mat'ls & Equip ODCs Totals
Non-Optional Task Totals
Optional Task Totals

FREDENSBORG CANYON ROAD
Provide professional survey and design engineering services for development of a 8-ft wide multipurpose trail adjacent to Fredensborg Cyn. between Chalk Hill Rd. and Viborg Rd.

Total Labor
Hrs
Tetra Tech - Confidential and Proprietary Page 1 of 1 Printed 3/5/2024

EXHIBIT A
52 EXHIBIT B

INSURANCE REQUIREMENTS
Prior to the beginning of and throughout the duration of the Work, Consultant will maintain insurance in conformance with the requirements set forth below. Consultant will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth here, Consultant agrees to amend, supplement or endorse the existing coverage to do so. Consultant acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to City in excess of the limits and coverage required in this agreement and which is applicable to a given loss, will be available to City.

Consultant shall provide the following types and amounts of insurance:

Commercial General Liability Insurance using Insurance Services Office “Commercial General Liability” policy form CG 00 01, or a City approved equivalent. Defense costs must be paid in addition to limits. There shall be no cross liability exclusion for claims or suits by one insured against another. Limits are subject to review but in no event less than $1,000,000 per occurrence and in the aggregate.

Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including symbol 1 (Any Auto) or the equivalent. Limits are subject to review, but in no event to be less than $1,000,000 per accident. If Consultant owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If Consultant or Consultant’s employees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such person.

Workers Compensation on a state-approved policy form providing statutory benefits as required by law with employer’s liability limits no less than $1,000,000 per accident or disease.

Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the consultant and “Covered Professional Services” as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer’s duty to defend. The policy retroactive date shall be on or before the effective date of this agreement.

Insurance procured pursuant to these requirements shall be written by insurers that are admitted carriers in the state of California and with an A.M. Bests rating of A- or better and a minimum financial size VII.

General conditions pertaining to provision of insurance coverage by Consultant. Consultant and City agree to the following with respect to insurance provided by Consultant:

1. Consultant agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials, employees and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992, or a City approved equivalent. Consultant also agrees to require all contractors, and subcontractors to do likewise.

2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or Consultant’s employees, or agents, from waiving the right of subrogation prior to a loss. Consultant agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise.

3. All insurance coverage and limits provided by Consultant and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement 53 or any other agreement relating to the City or its operations limits the application of such insurance coverage.

4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing.

5. Consultant’s general liability policy shall not contain any provision or definition that would serve to eliminate so-called “third party action over” claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor.

6. All coverage types and limits required are subject to approval, reasonable modification and reasonable additional requirements by the City, as the need arises. Consultant shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City’s protection without City’s prior written consent.

7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant’s general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Consultant or deducted from sums due Consultant, at City option.

8. Certificate(s) are to reflect that the insurer will provide 30 days notice to City of any cancellation of coverage by the carrier.

9. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Consultant or any subcontractor, is intended to apply first and on a primary, noncontributing basis in relation to any other insurance or self insurance available to City.

10. Consultant agrees to require that subcontractors, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage required of Consultant. Consultant agrees to monitor and review all such coverage and assumes responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review.

11. If Consultant’s existing coverage includes a deductible or self-insured retention, the deductible or selfinsured retention must be declared to the City. At that time the City shall review options with the Consultant, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions. Consultant shall be responsible for paying any deductibles or self-insured retentions on its policies.

12. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increased benefit to City.

13. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement. 54 14. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard.

15. Consultant will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect.

16. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Consultant’s insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five days of the expiration of the coverages.

17. The provisions of any workers’ compensation or similar act will not limit the obligations of Consultant under this agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents.

18. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all-inclusive.

19. These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such.

20. The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section.

21. Consultant agrees to be responsible for ensuring that no contract used between itself and its subconsultants reserves the right to charge City or Consultant for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements.

There shall be no recourse against City for payment of premiums or other amounts with respect thereto.

22. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City.
55 Contributor Name
Date of Contribution Recipient Officer/
Candidate
Contribution Amount Refunded: Yes or No; Date of Refund Please list all contributions in excess of $250 (either as a single payment or in aggregate) made within the past 12 months to officers of the agency involved in the above-mentioned proceeding by any parties (applicants) or their agents or representatives, including corporations, limited liability companies (LLCs), or other business entities and principals thereof, that are affiliated with the above-referenced proceeding. You may attach attach additional pages as necessary to list contributions made to involved agency officers and provide additional information about the contributor's relationship with the recipient.

This form must be updated after each contribution, and no less than 45 days before any agency consideration regarding the above-referenced application. Completion of this form does not waive or in any way impact a party's obligation to disclose such contributions over $250 on the record of the proceeding pursuant to Government Code section 84308(e).

Reference #:
(File or Contract #)
Applicant/Interested Party Campaign Contribution Disclosure Form l Land use, entitlements, licenses, permits, franchises, contracts (excluding labor and competitively bid contracts) Applicant/Interested Party Information
Contribution Disclosure (Government Code section 84308) Sign and Date
I declare under penalty of perjury that the information which has been included in this Disclosure Form is true and correct.

Applicant Phone
Representative/
Agent
Email
Business
Address Website
Address Line 2 Fax
City
State Zip Code
Name and subject matter of applicant's proceeding
Signed Date
56

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