Solvang City Council
April 8, 2024

Agenda 2024-04-08 CC
AGENDA

SOLVANG CITY COUNCIL
MONDAY, APRIL 8, 2024
6:30 PM REGULAR MEETING
City Council: 1644 Oak Street, Solvang, Ca 93463
Mark Infanti, Mayor Virtual & in Council Chamber
David Brown Mayor pro tem, District 3
Elizabeth Orona District 4
Robert Clarke at-large
Claudia Orona at-large
Finley Henderson Honorary Mayor for the day
PARTICIPATING IN THE MEETING -City Council meetings will be in person and conducted by video/teleconferencing through Zoom. The meeting will also be broadcast live on Channel 23 and streamed on the City’s website, Vimeo, and YouTube.
• To join by Zoom, visit https://zoom.us/j/3066529195. If you wish to speak, please use the “raised hand” symbol.
• To join by phone, call (888) 788-0099 and enter Meeting ID: 306 652 9195#. The phone line will be open 30 minutes before the meeting.
6:30 PM REGULAR MEETING

CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE
AGENDA AND SUPPORTING MATERIALS – Available for viewing 8:00a.m.-5:00p.m. at City Hall, 1644 Oak Street, Solvang, and on the City’s website https://www.cityofsolvang.com/agendacenter. Additional writings distributed to a majority of the City Council after the posting of the agenda will be made available at City Hall and on the City’s website.

AGENDA POSTING NOTIFICATION - Subscribe to receive email or text message notifications when agendas are posted online through “Notify Me” at: https://www.cityofsolvang.com/List.aspx PUBLIC COMMENT - The public is encouraged to address the City Council in-person, virtually, or in-writing on agenda and non-agenda items. If provided in writing, comments must be submitted to the City Clerk at [email protected] by 5:00 p.m. on the Friday before the meeting to be considered. Your comment will be recorded and distributed appropriately. Comments on agenda items will be heard at the time each item is considered, including non-agenda items. In-person speakers will be invited to make public comments first.

Virtual speakers will follow.

CAMPAIGN CONTRIBUTION DISCLOSURE - Pursuant to Government Code Section 84308, any party to a City proceeding must disclose on the record any campaign contributions made to a member of the City Council [or commission] in excess of $250 in the past 12 months. This disclosure requirement includes contributions by the party’s agent and aggregated contributions from persons or entities related to the party. Please make the disclosure as soon as possible, but not later than the beginning of the proceeding.

AMERICANS WITH DISABILITIES ACT - If, as a participant of this meeting, you need special assistance the City will attempt to accommodate you in every reasonable manner. Please contact the City Clerk at either (805) 688-5575 x206 or [email protected]. 72- hours’ notice is requested 1 Agenda 2024-04-08 CC
PROCLAMATIONS, COMMENDATIONS AND CEREMONIAL ITEMS:
a. Sexual Assault Awareness Proclamation 4
b. Child Abuse Prevention Proclamation 5
c. Fair Housing Month Proclamation 6
PRESENTATIONS:
a. Wastewater Division Presentation 7
PUBLIC COMMUNICATIONS – NON- AGENDA AND CONSENT ITEMS
This section is intended to provide members of the public with the opportunity to address the Council on items not on the Agenda and on Consent. This section is limited to 30 minutes. Each speaker will be afforded three minutes and may speak only once. State law does not allow the Council to discuss or act on issues not on the agenda, except to briefly respond or ask Staff to follow up on such items.

2. CITY MANAGER REPORT AND ADVANCE CALENDAR
Informational Report 45

3. COUNCIL COMMENTS, REQUESTS, GC SECTION 53232.3(d) (aka AB 1234) and GC SECTION 84308 (aka SB 1439) REPORT OUT
Reports of meetings attended, contributions made or received, and Comments and requests from City Council Members.

4. CONSENT ITEMS
Consent is designed for routine; administrative city matters and is approved by roll call vote with one motion.

These items are discussed only at the request of council members. Members of the public were afforded an opportunity to speak on Consent items during the Public Communications portion of this agenda. a. Approve Order of Agenda as Presented
b. Approve City Council Minutes: March 25, 2024. 46
c. Approve March Accounts Payable. 51
d. For Second Reading Adopt by Title Only Ordinance No. 24-0372 amending Solvang Municipal Code Title 11, Zoning Regulations, Chapter 2, Section 11-2-4.A, Zoning Map. 64 e. Approve the Fourth Amendment to the Agreement with Carollo Engineers Inc to Support Solvang’s USDA Grant Application for the WWTP Project to extend the term to April 1, 2025, and authorize the Mayor to Execute on behalf of the City. 69 f. Approve the Inaugural meeting date of the Measure U Citizens Oversight April 26, 2024 at 1:00 p.m. of the Measure U Citizens Oversight Committee as agreed to by the City Manager and Measure U Committee members. 73
g. Adopt Resolution No. 24-1248 Adopting the Second Amended and Restated Joint Powers Agreement for the Santa Barbara County Association of Governments. 74 h. Approve the Management Analyst Revised Job Description. 101 i. Adopt Resolution No. 24-1246 Approving the Annual Investment Policy for Year 2024. 108 j. Adopt Resolution No. 24-1249 Authorizing the filing of a claim with the Santa Barbara County Association of Governments for allocation of transportation Development Act Funds for Fiscal Year 2024-2025. 141
2 Agenda 2024-04-08 CC
k. Approve a Joint Grant Management Agreement between the Santa Ynez Band of Mission Indians, the County of Santa Barbara, City of Solvang, and City of Buellton for a joint submission for the Caltrans Active Transportation Program (ATP) Cycle 7 Infrastructure Grant in the amount not to exceed $20,598, for the term April 2, 2024 through end date of the grant, if awarded, and authorize the Mayor to execute on behalf of the City. 144

5. PUBLIC HEARINGS: None

6. DISCUSSION ITEMS
a. Discussion and Possible direction to Staff regarding implementation of City Council Goals.159 b. Discussion and possible action to create an Ad Hoc Budgetary Committee for the purpose of reviewing the proposed budget and grant applications comprised of two City Council Members and a member of the Measure U Committee. 170
c. Discussion and Direction to staff regarding the request by RATPDev for a contract amendment to include rate structure modifications and rate increases to operate the Santa Ynez Valley Transit service. 171

7. COUNCIL CLOSING COMMENTS

8. ADJOURNMENT

AFFIDAVIT OF POSTING
I, Annamarie Porter, City Clerk for the City of Solvang, California, DO HEREBY CERTIFY under penalty of perjury under the laws of the State of California, that the foregoing revised notice was posted at the City of Solvang City Hall bulletin board at 1644 Oak Street, Solvang, CA and on the City of Solvang website not less than 72 hours prior to the meeting, per Government Code 54954.2.

Dated this 3rd day of April 2024
3 4
5 6
Wastewater Division
Operations Presentation
7 Solvang Sewer System Map
8 Collection system weekly duties
x Work on Monthly Jetting Schedulex Clean sewer basins in sectionsx Inspect off site manholes and clear weeds from surrounding area weekly
x Check Alisal Creek crossings weeklyx Record all cleaning and sewer system work in flushing log daily
x Assist Water Division when digging water leaksx Maintain flushing logx Maintain list of infrastructure that needs maintenance and repair.
x Clean and inspect Vac-Con truck and Jetting trailer weekly 9 Regulatory Sampling
IS-1 Weekly Influent: (Grab) PH IS-1 Monthly Influent: (24-HR Composite) BOD, TSS, Total N, Nitrate, Nitrite, TKN, Ammonia, TDS, Chloride, Sodium, Sulfate ES-1 Daily Effluent: (Grab) PH, Settleable solids ES-1 Weekly Effluent: (24-HR Composite) PH, BOD, TSS, Total N, Nitrate, Nitrite, TKN, Ammonia, TDS, Chloride, Sodium, Sulfate, Boron ES-1 Semiannually Effluent: (Grab) Carbonate, Bicarbonate, Calcium, Potassium, Magnesium (OCTOBER/APRIL) ES-2,ES-3,ES-4 Weekly Pond: (Grab) PH, Pond freeboard, Odor (Present/Not present) ES-2,ES-3,ES-4 Monthly Pond: DO, Berm condition (Good/Poor) ES-2,ES-3,ES-4 Annual Pond: Sludge depth (Dec. 1st) IS-1= Headworks influent channel after grit chamber ES-1= Effluent sample basin old chlorine contact chamber at old WWTP ES-2= Facultative polishing pond ES-3= Small percolation pond ES-4= Large percolation pond 10 Root treatment
11 Process Sampling
SBR-1, 2, 3 Daily MLSS: (Grab) Suspended Solids, PH, Temperature SBR-1, 2, 3 Weekly MLVSS: (Grab Monday MLSS Sample) Perform Volatile Suspended Solids test on Mondays MLSS Sample using Muffle Furnace ES-1 Daily Effluent: (Grab) PH, Settle able solids SBR-1,2,3 Weekly Effluent Nitrate and Ammonia:(Grab individual decant ES-1) PH, BOD, TSS, Total N, Nitrate, Nitrite, TKN, Ammonia, TDS, Chloride, Sodium, Sulfate, Boron (Wednesday) SBR-1, 2, 3 Sludge age weekly: (Grab Digester Fill port) Individual total solids tests on each tank in service to calculate sludge age (Wednesday) Outside Temperature and weather daily: (Read) Record outside temperature from weather station and daily weather condition. Record in daily logbook in lab. WAS Total Flow Daily: (Read) Record Daily WAS total from Meter in SBR Gallery in daily logbook in lab Total Influent Flow Daily: (Read) Record Daily Flow totals from SYCSD and Solvang in logbook in lab 12 Hydro jetting Nozzle in action
13 14
Hydro Excavation
15 16
Wastewater Treatment Plant Operations
17 x Daily lab Work
Calibrate PH Meter Calibrate scale Check Desiccant color Record Oven temperature Record Pond Free Board Mondays Record Weather and temperature Start Muffle furnace Observe plant and look for anything abnormal Get WAS Read Check all blower belts and oil level Drain water from Compressor Observe all valves Get Digester Free Board Get Daily Effluent Sample for Sedibility &PH Test Observe SCADA and print daily flow chart Record number of waste cycles Record Fjord Pump metrics Daily samples- MLSS-MLVSS-WAS-Ammonia-Nitrate x Set up samplers
Set up effluent/influent samplers Tuesday morning Collect Samples Wednesday morning, pour into containers for the lab and fill out chain of custody x Start and run Belt Press
Check Polymer level Prime sludge pumps Start belt press run sequence Check sludge bins and call for swap as needed Check tractor and load sludge daily Shut down Belt Press Wash down press Clean belt wash tank x Check sump pit after Belt Press shut down
Check that sump pit is in working order Make sure floats are hanging properly and not tangled x Assist with plant maintenance
Work on plant preventative maintenance list
18 Plant Maintenance Weekly Duties
x Work on Monthly Maintenance sheet xx Daily plant mechanical equipment inspection xx Clean Head works and surrounding area weekly xx Sweep shop weekly xx Mow grass and weed wack weekly xx Pick up debris and hand tools weekly xx Check tractor fluid levels and tire pressure weekly xx Conduct generator inspection and record reads from plant generator on Fridays
19 Flushable is not flushable
20 Bar Screen Rebuild
21 Muffin Monster Rebuild
22 Muffin Monster Rebuild
23 Mixing Pump replacement
24 25
Replacement Auger For Grit removal unit
26 Plant Grit Pump Repair
27 Aeration Upgrade at Wastewater Treatment Plant
28 New Blower installation for Aeration System
29 Lift Station Repair
30 Weekly Lift Station Maintenance
31 32
Rags Stuck in Check Valve at Fjord Lift Station
33 Failed Wet Well Liner at Fjord Lift Station
34 35
Fjord Wet Well coating
36 Fjord Metering Vault Coating
37 Alisal Lift Station New Flygt pumps
38 Other City Work Done by the Wastewater Division.

Alamo Pintado creek trail project
39 Alisal Bridge Coating
40 Pickle Ball Courts and Retaining wall
41 Bus Shelter installation on 246
42 Clearing Trees off the Road
43 Clearing Storm Drain Culverts on Alisal Road
44 Meeting Date Agenda Item Agenda Dept
22-Apr Donate Life Proclamation Proclamation Mayor
Solvang Mesa LLMD Annual Assessment Public Hearing Public Works Approve Quarterly Finance Report Consent Finance
Quarterly Marketing Update Presentation Parks & Rec
13-May Solvang Mesa LLMD Annual Assessment Public Hearing Public Works CCCE presentation Presentation City Manager
Human Services Grant funding Discussion Finance
Into Ord Conflict of Interest Code Public Hearing City Attorney 28-May Approve Grant funding requests Discussion Finance Adopt Ord Conflict of Interest Consent City Attorney
10-Jun General Municipal Election Resolutions Discussion City Clerk Approve preliminary Budget Discussion Finance
24-Jun Budget/Financial Plan Adoption Discussion Finance 23-Sep Cal Cities Legislative Update Presentation City Manager Future Meetings TOT Measure Discussion City Manager
Water Service Accounts Ordinance Discussion City Attorney Stormwater Management Program Update Discussion Public Works Short Term Vacation Rental update Discussion Finance/Planning RAPT Contract Operator re-negotiation Discussion Public Works Outdoor dining ordinance Public Hearing Planning
Approve Auditing Services Agreement Discussion Finance/Planning On-street Parking Restrictions Policy Direction Discussion Public Works Administration / HR Policies update Discussion Administration Active Transportation Plan Discussion Public Works
Solvang Sidewalk Repair Project Award Consent Public Works Modify City Code Title 9, Chapter 3, 9-3D-3 Water
Conservation
Public Hearing Utilities
RFQ Interim Financing WWTP Administration Discussion Finance Meeting Date Agenda Item Agenda Dept
Agenda Item Agenda Dept
January Annual Comprehensive Financial Report Discussion Finance January (odd
years)
Brown Act Training City Attorney
January Fee Schedule Review Discussion Finance
January Investment Policy Annual Review Discussion Finance February (even
years)
Budget to Actual Discussion Finance
February Measure A 5-Year Local Program of Projects Public Hearing Public Works February Mid-Year Budget Adjustments Finance
February (even
years)
Council Budget Goal Setting Public Workshop City Manager March Housing General Plan Annual Report Discussion Planning March SB1 RMRA project List Public Hearing Public Works March Solvang Mesa LLMD Annual Assessment Public Hearing Public Works March FTA 5311 Grant Agreement Consent Public Works
March TDA Grant Funding Consent Public Works
May Ordinance 1st Reading & Adoption Conflict of Interest Public Hearing City Attorney May Grant Funding Applications review Discussion Finance Oct/Jan/April/July Quarterly Financial Reports Discussion Finance Oct/Jan/April/July Quarterly Marketing Update Presentation Parks & Rec June Preliminary Budget Discussion Finance
June Two-Year Financial Plan Development or Supplemental Budget adoption
Discussion Finance
June Conflict of Interest Code Review Discussion
June Capital Improvement Program Discussion Public Works June/July Amend Appropriation Limit Public Hearing
November Stormwater Management Program Annual Report Consent Public Works December AB 1600 Report Discussion Public Works
December City Council Reorganization - Appointment of Mayor pro tem
Discussion City Clerk
December City Council Reorganization Council selection of representatives to Committees and Agencies
Discussion City Clerk
December (even
years)
Appointment to Boards, Commissions, Committees Discussion City Clerk Council Requested Agenda Items
Annual Reports

CITY COUNCIL ADVANCE CALENDAR
45 M 2024-03-25 CC 1
Regular Meeting - 6:30 PM
6:30 PM REGULAR MEETING

CALL TO ORDER
Mayor Infanti called the Regular meeting to order at 6:30 p.m. in the City Hall Council Chamber, 1644 Oak Street, Solvang, California.

ROLL CALL

Present: Mayor Mark Infanti, Mayor pro tem David Brown, Councilmembers Robert Clarke, Claudia Orona, Elizabeth Orona
Staff: City Manager Randy Murphy, City Attorney Chelsea O’Sullivan, Assistant CIty Attorney Dave Fleishman, City Clerk Annamarie Porter, Planning Manager Rafael Castillo, Parks and Recreation Director Jenny McClurg, Marketing Events Coordinator Candice Libera

PLEDGE OF ALLEGIANCE
Lansing Duncan, Resident, led in the Pledge of Allegiance.

PROCLAMATIONS, COMMENDATIONS AND CEREMONIAL ITEMS - None

PRESENTATIONS
a. Wastewater Department Presentation
Mayor Infanti announced this item will be moved to the City Council meeting of April 8, 2024.

1. PUBLIC COMMUNICATIONS – NON-AGENDA AND CONSENT ITEMS Mayor Infanti invited public comments.

Sue Turner Cray
Edwin Skytt
Tracy Beard
Denise El Amin
Joanne Clark
There were no other public comments.

2. CITY MANAGER REPORT AND ADVANCE CALENDAR
City Manager Murphy announced the upcoming free Hazardous Waste Collection event; the process of refreshing the paint around town; a poll regarding priorities for the City; an upcoming Active Shooter Training; as of last Friday, Solvang was in First Place as the USA Today, “Best Small Town in the West”, City Council’s goal setting session will be discussed during the City Council meeting on April 8, 2024, and his attempts to improve communications with the community.

MINUTES

SOLVANG CITY COUNCIL
MONDAY, MARCH 25, 2024
46 M 2024-03-25 CC 2

3. COUNCIL COMMENTS, REQUESTS, GC SECTION 53232.3(d) (aka AB 1234) and GC SECTION 84308 (aka SB 1439) REPORT OUT
Mayor Infanti spoke about attending the SBCAG meetings, the Air Pollution Control District meetings for the Santa Barbara County, the Conservation District Water Report meeting and a Chamber of Commerce mixer.

4. CONSENT ITEMS
a. Approve Order of Agenda as Presented – pulled for further discussion. b. Approve City Council Minutes: March 11, 2024
c. Receive and file Tourism Marketing reports
d. Receive and file February Monthly Investment Report
e. Receive and file January 2024 and December 2023 Monthly Santa Barbara County Sheriff’s Office report
Motion by Mayor Infanti, to remove Item No. 4.a from Consent Items for separate action, seconded by Councilmember Clarke and carried 5-0.

Motion by Councilmember Clarke, to approve the Consent Items No. 4.b through 4.e, seconded by Councilmember Elizabeth Orona and carried 5-0.

EXCLUDED CONSENT ITEMS
a. Approve Order of Agenda as Presented
Motion by Councilmember Elizabeth Orona, to approve the order of the agenda, as amended, postponing Item No. 6.f, to a future meeting, seconded by Councilmember Claudia Orona and carried 5-0.

5. PUBLIC HEARINGS
a. Conduct a Public Hearing to consider:

Adopting Resolution No. 24-1244 adopting a Mitigated Negative Declaration Adopting Resolution No. 24-1245 Approving a General Plan Amendment for two existing parcels:

Site B (APN 139-031-020) and Site D (APN 137-260-021) to a General Plan designation of High Density Residential and to
Introduce by Title Only Ordinance No. 24-0372 Amending the official zoning map of APN 139- 31-020 and APN 137-260-031, re-designating these properties as Design Residential (DR-20) to implement the City’s 2023-2031 Housing Element and for compliance with the California Government Code sections 65583, 65583.2, and 65588
Planning Manager Castillo narrated a PowerPoint presentation with details of the report, moving forward with rezoning all three sites; using the first two to meet the gap, bifurcating the Housing Element outside of the General Plan process to expedite certification of the Housing Element to prevent additional Builders Remedy from being submitted.

City Attorney O’Sullivan stated there is an urgency to rezone Sites B and D now to create capacity for the remaining 46 units with Side D for low income, the Housing Element identifies the sites as the sites the City is counting on, now, to meet its RHNA allocation and circumstances may change in the future.
47 M 2024-03-25 CC 3
Mayor Infanti opened the public hearing and invited public comments.

Barbara Montgomery
Denise El Amin
Leigh Layman
Margaret Clow
Lansing Duncan
Norman Slzu
Sue Turner Cray
Al Cortese
Karen Newsom
Steve Martin
C.J. Jackson
William Denel (CHECK SPELLING)
Robert Kennedy
Janice Bradley
Daniella Villanueva
Sara Davidson
There were no other public comments and Mayor Infanti closed the public hearing.

Discussion followed regarding noticing requirements, notifications for the General Plan updates, the current housing crisis, meeting the State’s requirements; all cities having the same obligations and the City meeting its obligations by rezoning. the City does not have to build on the two sites and is only rezoning. Although the Planning Commission failed to approve it because two Commissioners had to recuse themselves from voting; not because they would not have approved it.

City Attorney O’Sullivan noted edits to the Resolution were included under Blue Folder Items and should be approved, as corrected, if approved.

Motion by Mayor Infanti, to
Adopt Resolution No. 24-1244 adopting a Mitigated Negative Declaration; Adopt Resolution No. 24-1245 Approving a General Plan Amendment for two existing parcels: Site B (APN 139-031-020) and Site D (APN 137-260-021) to a General Plan designation of High Density Residential
Introduce by Title Only Ordinance No. 24-0372 Amending the official zoning map of APN 139-31-020 and APN 137-260-031, re-designating these properties as Design Residential (DR-20) to implement the City’s 2023-2031 Housing Element and for compliance with the California Government Code sections 65583, 65583.2, and 65588, as corrected, seconded by Councilmember Elizabeth Orona, and carried 4-1, Councilmember Clarke, opposed.

RECESS/RECONVENE
Mayor Infanti called for a recess at 8:17 p.m. The meeting was reconvened at 8:30 p.m. with all Councilmembers, present.

6. DISCUSSION ITEMS
a. Discussion and possible staff direction on further negotiation of joint powers agreement for Santa Ynez Valley Basin Eastern Management Area Groundwater Sustainability Agency Assistant City Attorney Fleishman presented details of the report and the negotiations of a Joint Powers Agreement for Santa Ynez Valley Basin Eastern Management Area Groundwater Sustainability Agency.
48 M 2024-03-25 CC 4
Discussion followed regarding having one director, one vote, criteria for qualifications for the fifth member, ensuring Solvang’s interests are protected, ensuring pump charges are not creating a profit center, benefits of the JPA, anticipating issues that may arise, availability of grant funding and the benefits of having an agricultural director.

Mayor Infanti invited public comments.

Denise El Amin
Bill Buelow, General Manager, Sana Ynez River WCD
Mary Heyden, Santa Ynez Water Group
Peter Garcia, ID#1
There were no other public comments.

Discussion followed regarding agriculture being critical in the valley, needing to understand why the County does not represent the agricultural interests, pros and cons of Solvang’s participation, costs, why the Western Management Area does not have agricultural representation, the ability of agencies to withdraw from the JPA or to add members in the future and the need for transparency, the need to review the final version of the agreement prior to approving it and understanding how Solvang deals with risk.

There was consensus by City Council to direct the Assistant City Attorney to move ahead with adding an agricultural director for the Groundwater Sustainability Agency with guardrails and return to City Council at a future meeting with appropriate language.
b. Discussion and Possible Action to Choose regarding the City of Solvang Logo options Marketing Events Coordinator Libera narrated a PowerPoint presentation with details of the report and presented options for the City’s official logo and tourism logo.

Discussion followed regarding copyrighted material, the similarity of the Solvang logo to Danish Mill Pastries and using different logos for City business and City tourism.

There were no public comments.

There was consensus by City Council to move ahead with getting a refined version of the mermaid logo for City business and use the current windmill logo for tourism business. c. Discussion and Possible Action to Approve 2024 Julefest Projects Parks and Recreation Director McClurg listed proposed 2024 Julefest Projects including an iceskating rink and a permanent light show at Solvang Park.

Discussion followed regarding building the skating rink big enough, exploring options, partnering with people who have the expertise to run a skating rink, lighting, hiring a third party, liability insurance and the proposed location for the rink.

Mayor Infanti opened public comments.

Susan Lee, Manager, Visitor Center
There were no other public comments.

City Council concurred to direct staff to explore the Julefest programs, as proposed.

Motion by Councilmember Clarke, to continue the meeting after 9:30 p.m., seconded by Mayor 49 M 2024-03-25 CC 5
Infanti, and carried 3-2, Councilmembers Clarke and Elizabeth Orona, opposed.

Councilmember Elizabeth Orona left the meeting.
d. Discussion and possible action to Approve the Annual General Plan and Housing Element Progress Report
Planning Manager Castillo narrated a PowerPoint presentation with details of the progress of the General Plan and Housing Element.

There were no public comments.

Motion by Mayor pro tem Brown, to approve the Annual General Plan and Housing Element Progress Report, seconded by Councilmember Claudia Orona, and carried 4-0, Councilmember Elizabeth Orona, absent.
e. Discussion and possible Action to Adopt Resolution No. 24-1247 Approving a list of Delinquent and Unpaid Charges and Penalties for Water and Sewer Utility Bills City Attorney O’Sullivan presented details of the report.

City Manager Murphy added that the property has been delinquent for over ten years.

There were no public comments on this item.

Discussion followed regarding the City’s ability to place liens on properties for delinquent charges.

Motion by Mayor pro tem Brown, to adopt Resolution No. 24-1247 Approving a list of Delinquent and Unpaid Charges and Penalties for Water and Sewer Utility Bills, seconded by Councilmember Clarke, and carried 4-0, Councilmember Elizabeth Orona, absent. f. Discussion and Possible Action to Adopt Resolution No. 24-1246 Adopting the Annual Investment Policy for 2024 –
This Item was continued to a future meeting.

7. COUNCIL CLOSING COMMENTS - None

8. ADJOURNMENT
The meeting was adjourned at 10:00 p.m.

Respectfully submitted:

Annamarie Porter, City Clerk
50 4/1/2024 2:57:55 PM Page 1 of 13
Expense Approval Report
City of Solvang By Segment (Select Below)
Payment Dates 3/1/2024 - 3/31/2024
Vendor Name Payable Number Post Date Description (Item) Account Number Amount The Guardian Team LLC 1128 03/08/2024 Security 100-16002 640.40 The Guardian Team LLC 1130 03/11/2024 Security 100-16002 483.00 Alejandro Uribe INV0012029 02/26/2024 Recreation Refund 100-20036 100.00 Santa Barbara Foundation INV0012042 03/08/2024 Recreation Refund 100-20036 300.00 Aracely Angel INV0012066 03/12/2024 Recreation Refund 100-20036 106.00 Ryan Fischer INV0012071 03/18/2024 Recreation Refund 100-20036 837.00 Manuel Guerrero INV0012075 03/19/2024 Recreation Refund 100-20036 100.00 Miguel Moreno INV0012076 03/19/2024 Recreation Refund 100-20036 75.00 Platinum Plus for Business dba…3831 03/10/2024 03/10/2024 Acct# 5588 4649 9784 3831 100-20037 4,516.13 7,157.53
Department: 1000 - Council
Solvang Chamber of Commerce INV0012079 03/19/2024 April 19 Econ Development 100-1000-100-51012 70.00 Column Software PBC 8BC38120-0081 02/29/2024 Measure A Five-Year Local Pro…100-1000-100-57015 70.14 Column Software PBC 8BC38120-0084 03/15/2024 Resolution 24-1244, 24-1245,… 100-1000-100-57015 101.16 Maria Shafer 2024-005 SOLV 02/27/2024 Maria Shafer FY 2023-24 100-1000-100-57016 106.25 Maria Shafer 2024-006 SOLV 03/05/2024 Maria Shafer FY 2023-24 100-1000-100-57016 127.50 Maria Shafer 2024-007 SOLV 03/13/2024 Maria Shafer FY 2023-24 100-1000-100-57016 170.00 Islay Events 1282 03/04/2024 Islay Events FY 2023-24 100-1000-100-63002 1,360.00 Santa Barbara Co Sheriff Dept 2062 03/01/2024 Law Enforcement Services - M…100-1000-130-56006 248,340.00 Department 1000 - Council Total: 250,345.05
Department: 1100 - Administration
CalPers Financial Reporting & … INV0012034 03/07/2024 FY 2023-24 Annual CERBT Con…100-1100-105-51004 56,595.73 Advantage Group, The 168394 02/29/2024 HRA Admin/ HRA Processing - …100-1100-105-51005 161.70 Advantage Group, The INV0012032 03/05/2024 Retirees Reimbursements 100-1100-105-51005 6,086.39 Advantage Group, The INV0012106 03/28/2024 Retirees Reimbursements 100-1100-105-51005 5,850.99 Nielsen Building Material 144954 02/26/2024 Safety Vest 100-1100-120-43021 -2.06 Nielsen Building Material 146031 03/04/2024 Misc Screws 100-1100-120-43021 -0.32 Nielsen Building Material 146037 03/04/2024 32 PC Bit Set 100-1100-120-43021 -1.30 Nielsen Building Material 146125 03/04/2024 33Oz Sika Post 100-1100-120-43021 -1.60 Nielsen Building Material 146393 03/05/2024 Liquid Tight Conduit 100-1100-120-43021 -0.20 Nielsen Building Material 146574 03/06/2024 Sika Post Fence 100-1100-120-43021 -2.66 Nielsen Building Material 147514 03/12/2024 40777 LED Bulb 100-1100-120-43021 -1.14 Nielsen Building Material 147621 03/12/2024 Bomber TN SMK Safety Lens 100-1100-120-43021 -0.84 Nielsen Building Material 147896 03/13/2024 Nifty Nabber 100-1100-120-43021 -2.68 Nielsen Building Material 148186 03/15/2024 Ratchet 100-1100-120-43021 -0.68 Nielsen Building Material 148645 03/18/2024 33oz Sika Post Fix Fence Mix 100-1100-120-43021 -0.40 Solvang Chamber of Commerce INV0012079 03/19/2024 April 19 Econ Development 100-1100-120-51012 35.00 Solvang Chamber of Commerce INV0012079 03/19/2024 April 19 Econ Development 100-1100-120-51012 70.00 Staples Advantage 3561724245 03/09/2024 Virgin 95 2ply 100-1100-120-52003 10.54 Staples Advantage 3561724246 03/09/2024 Supplies 100-1100-120-52003 188.63 Staples Advantage 3561724247 03/09/2024 KCups 100-1100-120-52003 20.23 Roderick Wood INV0012080 03/20/2024 Mileage Reimbursement 100-1100-120-52015 474.96 Quadient Leasing USA, Inc. Q1233432 03/05/2024 Lease Payments 100-1100-120-57011 161.83 Richards, Watson & Gershon A…246601 02/23/2024 Professional Services - Admini… 100-1100-120-57012 20,859.23 Richards, Watson & Gershon A…246604 02/23/2024 Professional Services - Person… 100-1100-120-57012 200.80 Richards, Watson & Gershon A…246606 02/23/2024 Professional Services - South … 100-1100-120-57012 17,469.90 The Lew Edwards Group 23-001 02/15/2024 FY 2022-23 Professional Servi… 100-1100-120-57016 3,000.00 The Lew Edwards Group 23-002 02/27/2024 FY 2022-23 Professional Servi… 100-1100-120-57016 6,000.00 The Lew Edwards Group 23-003 02/27/2024 FY 2022-23 Professional Servi… 100-1100-120-57016 6,000.00 The Lew Edwards Group 23-004 02/29/2024 FY 2022-23 Professional Servi… 100-1100-120-57016 6,000.00 Vital Records Control 3981517SBP1 12/31/2023 Shredding 100-1100-120-57016 95.00 Vital Records Control 4096274SBP1 02/29/2024 Shredding 100-1100-120-57016 95.00 California Consulting, Inc. 6636 02/29/2024 Grant Services 100-1100-120-57016 4,450.00 Government Revenue Solutio… INV06-018302 02/29/2024 SUTA Services Ending Septem… 100-1100-120-57025 79.59 Agenda Item 4.c
51 Expense Approval Report Payment Dates: 3/1/2024 - 3/31/2024 4/1/2024 2:57:55 PM Page 2 of 13
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Government Revenue Solutio… INV06-018303 02/29/2024 SUTA Services for the tax quar…100-1100-120-57025 3,588.33 Satcom Global FZE AS03240205 03/01/2024 Iridium SIM Card 100-1100-120-60006 42.75 Tyler Technologies, Inc 025-456275 02/29/2024 Open Gov Connector 100-1100-121-57064 577.50 Comcast 0775 03/15/2024 03/15/2024 Acct#939750775 100-1100-121-57064 384.54 ZWorld GIS 2024-0107 03/01/2024 Annual GIS Services and Subsc…100-1100-121-57064 1,634.79 NextRequest 285747 01/01/2024 NextRequest 1/1/2024-12/31… 100-1100-121-57064 5,013.96 Frontier Communications 5575 03/13/2024 03/13/2024 Acct# 805 688 5575 062171 5 100-1100-121-57064 75.46 Lanspeed 57193 03/01/2024 Monthly Billing - March 100-1100-121-57064 3,846.60 Lanspeed 57239 03/01/2024 Monthly Billing - March 100-1100-121-57064 155.94 Comcast 5898 02/28/2024 02/28/2024 Acc# 8155 70 005 0125898 100-1100-121-57064 71.39 Comcast 9241 02/20/2024 02/20/2024 Acct# 8155 70 005 0009241 100-1100-121-57064 13.31 Verizon Wireless Services, LLC 9957082253 02/19/2024 Acct# 617131340-00001 100-1100-121-57064 838.08 RingCentral, Inc. CD_000774621 03/15/2024 DigitalLine Unlimited Standard 100-1100-121-57064 1,090.07 Department 1100 - Administration Total: 151,224.36
Department: 1200 - Planning & Building
Solvang Chamber of Commerce INV0012079 03/19/2024 April 19 Econ Development 100-1200-200-51012 35.00 ReadyRefresh by Nestle 04B6708080529 02/10/2024 Acct#6708080529 100-1200-200-52003 15.68 Staples Advantage 3560321270 02/24/2024 Card Stock 100-1200-200-52003 27.96 Staples Advantage 3560321271 02/24/2024 Mouse 100-1200-200-53010 32.63 County of Santa Barbara INV0012084 03/26/2024 Notice of Determination for G… 100-1200-200-57007 2,966.75 Mintier Harnish, LP SolvangGPU-33 02/13/2024 General Pln Update Contract 100-1200-200-57007 24,141.25 Mintier Harnish, LP SolvangGPU-34 03/18/2024 General Pln Update Contract 100-1200-200-57007 21,066.62 Quadient Leasing USA, Inc. Q1233432 03/05/2024 Lease Payments 100-1200-200-57011 52.31 Richards, Watson & Gershon A…246602 02/23/2024 Professional Services - Comm… 100-1200-200-57012 476.90 Richards, Watson & Gershon A…246605 02/23/2024 Professional Services - Code E… 100-1200-200-57012 100.40 Column Software PBC 8BC38120-0082 03/15/2024 425 1st Street 100-1200-200-57015 87.20 Column Software PBC 8BC38120-0083 03/15/2024 1693 Mission Drive 100-1200-200-57015 93.41 Urban Planning Concepts, Inc. 11585 03/07/2024 Urban Planning FY 2023-24 100-1200-200-57016 4,600.00 Eddie Hsueh 56 03/10/2024 Eddie Hseuh Code Enforceme… 100-1200-201-57063 1,738.75 Energy Service Partners INV0012031 02/29/2024 Building Permit Refund 100-1200-210-31036 369.00 Wick's Roofing & Solar INV0012073 03/18/2024 Refund of BP #24-034 100-1200-210-31036 369.00 ReadyRefresh by Nestle 04B6708080529 02/10/2024 Acct#6708080529 100-1200-210-52003 15.67 Quadient Leasing USA, Inc. Q1233432 03/05/2024 Lease Payments 100-1200-210-57011 22.07 Willdan Engineering 00231441 03/15/2024 Willdan Engineering 100-1200-210-57016 8,105.00 Willdan Engineering 002-31442 03/15/2024 Willdan Engineering 100-1200-210-57016 7,993.48 Willdan Engineering 00231443 03/15/2024 Willdan Engineering 100-1200-210-57016 3,445.00 Department 1200 - Planning & Building Total: 75,754.08
Department: 1300 - Parks and Recreation
DellaValle Embroidery 3204 03/11/2024 Embroidered T-Shirts 100-1300-300-52003 98.57 Buellton Medical Center INV0012074 03/12/2024 Employee Medical Screens 100-1300-350-51009 68.00 ReadyRefresh by Nestle 04B6708080529 02/10/2024 Acct#6708080529 100-1300-350-52003 15.68 Shana DeLeon INV0012035 02/29/2024 Shana Deleon FY 23-24 100-1300-350-57001 379.50 Quadient Leasing USA, Inc. Q1233432 03/05/2024 Lease Payments 100-1300-350-57011 53.13 Frederick Paul Lageman INV0012036 01/31/2024 Fred Lageman Professional Se… 100-1300-350-57016 1,575.00 Valley Fresh Market, LLC 03-1028885 02/20/2024 Baking Supplies 100-1300-365-52005 65.94 Brandon James Roberts 136 02/28/2024 Guitar Lessons 100-1300-365-52005 448.00 Chiloni Huffman 106 02/29/2024 February Classes 100-1300-370-52005 46.50 Chiloni Huffman 107 03/10/2024 March Workshop 100-1300-370-52005 189.00 Brandon James Roberts 136 02/28/2024 Guitar Lessons 100-1300-370-52005 280.00 Margaret Nicole Ford Lawren… INV0012065 02/29/2024 February Circle Time 100-1300-370-52005 168.00 Department 1300 - Parks and Recreation Total: 3,387.32
Department: 1400 - Tourism
Visit the Santa Ynez Valley INV0012067 03/11/2024 SYVTBID - January 100-1400-400-43020 -783.72 Tom Jones & Associates, Inc. 0224s 02/29/2024 Tom Jones & Associates, Inc. 100-1400-400-59010 22,943.75 Islett Agency Inc. 1938 03/01/2024 Islett Agency through Decemb…100-1400-400-59010 4,000.00 Frontier Communications 4056 03/11/2024 03/11/2024 Acct# 805 686 4056 09119 5 100-1400-400-59010 166.19 Solvang Hygge Huset LLC 491956 02/13/2024 Service Call 100-1400-400-59010 195.00 Stiletto Events SOL-0124-1 02/27/2024 Stiletto Events 100-1400-400-59010 4,722.80 Visit the Santa Ynez Valley INV0012067 03/11/2024 SYVTBID - January 700-1400-400-59016 38,402.28 52 Expense Approval Report Payment Dates: 3/1/2024 - 3/31/2024 4/1/2024 2:57:55 PM Page 3 of 13
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Visit the Santa Ynez Valley INV0012067 03/11/2024 SYVTBID - January 700-1400-400-61003 783.72 Department 1400 - Tourism Total: 70,430.02
Department: 1600 - Public Works/Engineering
Buellton Medical Center INV0012074 03/12/2024 Employee Medical Screens 100-1600-300-51009 125.00 Buellton Medical Center INV0012074 03/12/2024 Employee Medical Screens 100-1600-300-51009 125.00 Buellton Medical Center INV0012074 03/12/2024 Employee Medical Screens 100-1600-300-51009 102.00 Jim's Service Center INV0012039 03/01/2024 Fuel - February 100-1600-300-52015 25.68 Jim's Service Center INV0012039 03/01/2024 Fuel - February 100-1600-300-52015 55.86 Jim's Service Center INV0012039 03/01/2024 Fuel - February 100-1600-300-52015 118.62 Jim's Service Center INV0012039 03/01/2024 Fuel - February 100-1600-300-52015 12.04 Jim's Service Center INV0012039 03/01/2024 Fuel - February 100-1600-300-52015 234.14 Jim's Service Center INV0012039 03/01/2024 Fuel - February 100-1600-300-52015 178.46 Jim's Service Center INV0012039 03/01/2024 Fuel - February 100-1600-300-52015 140.21 Jim's Service Center INV0012039 03/01/2024 Fuel - February 100-1600-300-52015 417.16 Quadient Leasing USA, Inc. Q1233432 03/05/2024 Lease Payments 100-1600-300-57011 69.47 Valley Fresh Market, LLC 03-1029690 02/21/2024 Water 100-1600-310-52003 17.21 Aramark Uniform Service 5020501793 02/28/2024 Mats & Towels (Vets Hall,City … 100-1600-310-52003 55.67 Nielsen Building Material 146574 03/06/2024 Sika Post Fence 100-1600-310-53003 145.20 Nielsen Building Material 147621 03/12/2024 Bomber TN SMK Safety Lens 100-1600-310-53003 45.66 Nielsen Building Material 147896 03/13/2024 Nifty Nabber 100-1600-310-53003 145.49 Nielsen Building Material 148186 03/15/2024 Ratchet 100-1600-310-53003 36.95 Valley Shield Termite and Pest…21588 02/15/2024 Twice a Month AG Service - H… 100-1600-310-53003 100.00 Valley Shield Termite and Pest…21589 02/27/2024 Twice a Month AG Service 100-1600-310-53003 100.00 Valley Shield Termite and Pest…21702 02/27/2024 Monthly Pest Control - HCA 100-1600-310-53003 59.00 Dog Waste Depot 595637 02/28/2024 Dog Waste Roll Bag 100-1600-310-53003 188.11 Farm Supply Co 68739 03/12/2024 Tree Stake 100-1600-310-53003 8.68 Farm Supply Co 68770 03/13/2024 TYVEK Overalls 100-1600-310-53003 25.08 A-OK Power Equipment 764278 02/21/2024 Square Magnum Gatorline 100-1600-310-53003 147.56 Dave Bang Associates, Inc CA55576 03/13/2024 Playground 100-1600-310-53003 3,214.35 Santa Ynez Valley Hardware INV0012038 02/29/2024 Supplies 100-1600-310-53003 365.23 Display Sales INV2065 02/01/2024 U.S. Flag with Header and Gr… 100-1600-310-53003 161.82 Valley Shield Termite and Pest…21988 03/07/2024 Twice a Month AG Service - H… 100-1600-310-57057 100.00 SiteOne Landscaping Supply, L…139236490-001 03/20/2024 Adjustable Rotors 100-1600-310-57060 975.31 Valley Fresh Market, LLC 03-1029690 02/21/2024 Water 100-1600-320-52003 17.21 Procare Janitorial Supply, Inc 169751 02/23/2024 Janitorial Supply - RR#2 100-1600-320-52003 400.86 Procare Janitorial Supply, Inc 169752 02/23/2024 Janitorial Supply - RR#2 100-1600-320-52003 115.39 Ferguson Enterprises, Inc 4927956 02/29/2024 Spud Coup Assy CP 100-1600-320-53003 17.74 Dog Waste Depot 595637 02/28/2024 Dog Waste Roll Bag 100-1600-320-53003 188.11 Display Sales INV2065 02/01/2024 U.S. Flag with Header and Gr… 100-1600-320-53003 161.82 Reece Plumbing S117547873.001 02/29/2024 1-1/2IN Closet Spud 100-1600-320-53003 18.83 Valley Fresh Market, LLC 03-1029690 02/21/2024 Water 100-1600-330-52003 17.72 Procare Janitorial Supply, Inc 169756 02/23/2024 Janitorial Supply - SF 100-1600-330-52003 449.96 Procare Janitorial Supply, Inc 169757 02/23/2024 Janitorial Supply - SF 100-1600-330-52003 285.47 Procare Janitorial Supply, Inc 169758 02/23/2024 Janitorial Supply - SF 100-1600-330-52003 362.72 Aramark Uniform Service 5020501793 02/28/2024 Mats & Towels (Vets Hall,City … 100-1600-330-52003 55.69 Nielsen Building Material 148645 03/18/2024 33oz Sika Post Fix Fence Mix 100-1600-330-53003 21.70 Valley Shield Termite and Pest…21592 02/15/2024 Weekly Pest Control - SF 100-1600-330-53003 100.00 Valley Shield Termite and Pest…21593 02/22/2024 Weekly Pest Control - SF 100-1600-330-53003 100.00 Valley Shield Termite and Pest…21599 02/27/2024 Quarterly Pest Control - SF 100-1600-330-53003 85.00 Valley Shield Termite and Pest…22262 02/29/2024 Weekly Pest Control - SF 100-1600-330-53003 100.00 Dog Waste Depot 595637 02/28/2024 Dog Waste Roll Bag 100-1600-330-53003 188.11 Santa Ynez Valley Hardware INV0012038 02/29/2024 Supplies 100-1600-330-53003 172.84 Display Sales INV2065 02/01/2024 U.S. Flag with Header and Gr… 100-1600-330-53003 161.82 S.Y.R.W.C.D. ID #1 0001 02/26/2024 02/26/2024 Acct# 000017040001 100-1600-330-55002 357.01 Valley Shield Termite and Pest…21991 03/07/2024 Weekly Pest Control - SF 100-1600-330-57057 100.00 JV Outdoor Power Equipment 20946 02/26/2024 CS-341 Chainsaw 100-1600-340-53003 47.29 JV Outdoor Power Equipment 20947 02/26/2024 PB-580 H 100-1600-340-53003 74.33 JV Outdoor Power Equipment 21155 02/27/2024 Universal Trimmer 100-1600-340-53003 32.02 Dog Waste Depot 595637 02/28/2024 Dog Waste Roll Bag 100-1600-340-53003 188.10 A-OK Power Equipment 765843 02/28/2024 Bar Nuts Husqvarna 100-1600-340-53003 249.70 53 Expense Approval Report Payment Dates: 3/1/2024 - 3/31/2024 4/1/2024 2:57:55 PM Page 4 of 13
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Santa Ynez Valley Hardware INV0012038 02/29/2024 Supplies 100-1600-340-53003 261.91 Inner Nature 15874 02/29/2024 Village Planeter Maintenance 100-1600-340-57029 3,500.00 Extreme Clean Janitorial 2906 02/19/2024 Extreme Clean FY 23-24 100-1600-400-57005 1,560.00 Extreme Clean Janitorial 2907 02/19/2024 Extreme Clean FY 23-24 100-1600-400-57005 3,172.00 Extreme Clean Janitorial 2908 02/22/2024 Extreme Clean FY 23-24 100-1600-400-57005 375.00 Extreme Clean Janitorial 2909 02/26/2024 Extreme Clean FY 23-24 100-1600-400-57005 546.00 Extreme Clean Janitorial 2910 02/26/2024 Extreme Clean FY 23-24 100-1600-400-57005 364.00 Extreme Clean Janitorial 2911 02/26/2024 Extreme Clean FY 23-24 100-1600-400-57005 520.00 Extreme Clean Janitorial 2912 02/26/2024 Extreme Clean FY 23-24 100-1600-400-57005 1,560.00 Extreme Clean Janitorial 2913 02/26/2024 Extreme Clean FY 23-24 100-1600-400-57005 3,172.00 Extreme Clean Janitorial 2914 03/04/2024 Extreme Clean FY 23-24 100-1600-400-57005 546.00 Extreme Clean Janitorial 2915 03/04/2024 Extreme Clean FY 23-24 100-1600-400-57005 364.00 Extreme Clean Janitorial 2916 03/04/2024 Extreme Clean FY 23-24 100-1600-400-57005 520.00 Extreme Clean Janitorial 2917 03/04/2024 Extreme Clean FY 23-24 100-1600-400-57005 1,560.00 Extreme Clean Janitorial 2918 03/04/2024 Extreme Clean FY 23-24 100-1600-400-57005 3,172.00 Extreme Clean Janitorial 2919 03/04/2024 Extreme Clean FY 23-24 100-1600-400-57005 375.00 Extreme Clean Janitorial 2928 03/11/2024 Extreme Clean FY 23-24 100-1600-400-57005 546.00 Extreme Clean Janitorial 2929 03/11/2024 Extreme Clean FY 23-24 100-1600-400-57005 364.00 Extreme Clean Janitorial 2930 03/11/2024 Extreme Clean FY 23-24 100-1600-400-57005 520.00 Extreme Clean Janitorial 2931 03/11/2024 Extreme Clean FY 23-24 100-1600-400-57005 1,560.00 Extreme Clean Janitorial 2932 03/11/2024 Extreme Clean FY 23-24 100-1600-400-57005 3,172.00 Extreme Clean Janitorial 2933 03/11/2024 Extreme Clean FY 23-24 100-1600-400-57005 200.00 Extreme Clean Janitorial 2935 03/18/2024 Extreme Clean FY 23-24 100-1600-400-57005 546.00 Extreme Clean Janitorial 2936 03/18/2024 Extreme Clean FY 23-24 100-1600-400-57005 364.00 Extreme Clean Janitorial 2937 03/18/2024 Extreme Clean FY 23-24 100-1600-400-57005 520.00 Extreme Clean Janitorial 2938 03/18/2024 Extreme Clean FY 23-24 100-1600-400-57005 1,560.00 Extreme Clean Janitorial 2939 03/18/2024 Extreme Clean FY 23-24 100-1600-400-57005 3,484.00 Buellton Medical Center INV0012074 03/12/2024 Employee Medical Screens 100-1600-600-51009 25.00 ReadyRefresh by Nestle 04B6708080529 02/10/2024 Acct#6708080529 100-1600-600-52003 15.68 Quadient Leasing USA, Inc. Q1233432 03/05/2024 Lease Payments 100-1600-600-57011 20.43 Tetra Tech, Inc 52201491 02/16/2024 General Engineering Services 100-1600-600-57016 4,725.00 Tetra Tech, Inc 52215086 03/15/2024 General Engineering Services 100-1600-600-57016 4,725.00 Buellton Medical Center INV0012074 03/12/2024 Employee Medical Screens 100-1600-605-51009 37.00 Buellton Medical Center INV0012074 03/12/2024 Employee Medical Screens 100-1600-605-51009 25.00 Buellton Medical Center INV0012074 03/12/2024 Employee Medical Screens 100-1600-605-51009 37.00 Nielsen Building Material 144954 02/26/2024 Safety Vest 100-1600-605-51014 111.98 Carrs Boots & Western Wear 15907 03/03/2024 Boots for Andrew C. 100-1600-605-51014 35.00 Farm Supply Co 68513 02/26/2024 Maxflect Rain Jacket 100-1600-605-51014 169.15 JV Outdoor Power Equipment 21134 02/26/2024 ECH SRM-3020 100-1600-605-52009 247.82 Jim's Service Center INV0012039 03/01/2024 Fuel - February 100-1600-605-52015 82.39 JV Outdoor Power Equipment 21054 02/16/2024 Guide Bar Nut 100-1600-605-53003 3.88 Solvang Auto Repair 32239 03/01/2024 Oil Change - 2007 Chevrolet Si…100-1600-605-53008 121.14 Solvang Auto Repair 32259 03/05/2024 Oil Change 2017 Ford F-250 100-1600-605-53008 130.93 Quadient Leasing USA, Inc. Q1233432 03/05/2024 Lease Payments 100-1600-605-57011 38.41 Clean Machine Laundromat 0791-49 02/17/2024 Laundry 100-1600-610-52003 13.20 Procare Janitorial Supply, Inc 169759 02/23/2024 Janitorial Supply - Vets 100-1600-610-52003 230.79 Procare Janitorial Supply, Inc 169760 02/23/2024 Janitorial Supply - Vets 100-1600-610-52003 64.78 Aramark Uniform Service 5020501793 02/28/2024 Mats & Towels (Vets Hall,City … 100-1600-610-52003 55.67 JV Outdoor Power Equipment 21134 02/26/2024 ECH SRM-3020 100-1600-610-52009 247.82 JV Outdoor Power Equipment 21146 02/26/2024 ECH SRM-3020 100-1600-610-52009 495.64 Nielsen Building Material 138844 01/17/2024 MM410C Cover 100-1600-610-53003 88.22 Nielsen Building Material 147514 03/12/2024 40777 LED Bulb 100-1600-610-53003 61.94 Valley Shield Termite and Pest…21594 02/15/2024 Twice a Month AG Service - Ve…100-1600-610-53003 100.00 Valley Shield Termite and Pest…21595 02/27/2024 Twice a Month AG - Vets 100-1600-610-53003 100.00 Valley Shield Termite and Pest…21720 02/27/2024 Monthly Pest Control - Vets 100-1600-610-53003 100.00 Santa Ynez Valley Hardware INV0012038 02/29/2024 Supplies 100-1600-610-53003 339.24 Display Sales INV2065 02/01/2024 U.S. Flag with Header and Gr… 100-1600-610-53003 161.82 Southern California Gas Comp… 2500 02/21/2024 02/21/2024 Acct# 194 215 2500 7 100-1600-610-55001 585.53 Comcast 8155 03/05/2024 03/05/2024 Acct#8055 70 005 0228155 100-1600-610-55001 212.56 Valley Shield Termite and Pest…21995 03/07/2024 Twice a Month AG - Vets 100-1600-610-57057 100.00 54 Expense Approval Report Payment Dates: 3/1/2024 - 3/31/2024 4/1/2024 2:57:55 PM Page 5 of 13
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Clean Machine Laundromat 0791-49 02/17/2024 Laundry 100-1600-620-52003 13.20 Aramark Uniform Service 5020501793 02/28/2024 Mats & Towels (Vets Hall,City … 100-1600-620-52003 55.67 Tomasini Diesel Repair LLC 0500 03/20/2024 Staerter failed emergency 100-1600-620-53003 1,496.60 Valley Shield Termite and Pest…21688 02/27/2024 Rodent Control Monthly - City… 100-1600-620-53003 75.00 Santa Ynez Valley Hardware INV0012038 02/29/2024 Supplies 100-1600-620-53003 4.34 Display Sales INV2065 02/01/2024 U.S. Flag with Header and Gr… 100-1600-620-53003 161.84 Southern California Gas Comp… 9500 03/19/2024 03/19/2024 Acct#098 214 9500 0 100-1600-620-55001 406.70 SB Co. Air Pollution Control 61095 02/12/2024 Small Annual Emission Fee - … 100-1600-620-61009 536.48 Clean Machine Laundromat 0791-49 02/17/2024 Laundry 100-1600-630-52003 13.60 Aramark Uniform Service 5020501793 02/28/2024 Mats & Towels (Vets Hall,City … 100-1600-630-52003 55.67 Home Depot Credit Services 1524267 03/06/2024 Nose Pliers 100-1600-630-53003 153.78 Valley Shield Termite and Pest…21586 02/19/2024 Monthly Pest Control - Annex 100-1600-630-53003 75.00 Santa Ynez Valley Hardware INV0012038 02/29/2024 Supplies 100-1600-630-53003 57.36 Southern California Gas Comp… 9410 03/19/2024 03/19/2024 Acct#188 514 9410 6 100-1600-630-55001 213.40 Procare Janitorial Supply, Inc 169749 02/23/2024 Janitorial Supply - RR#1 100-1600-670-52003 432.31 Procare Janitorial Supply, Inc 169750 02/23/2024 Janitorial Supply - RR#1 100-1600-670-52003 440.54 Procare Janitorial Supply, Inc 169755 02/23/2024 Janitorial Supply - RR#1 100-1600-670-52003 230.79 Aramark Uniform Service 5020501791 02/28/2024 Mops - RR#1 100-1600-670-52003 261.88 Nielsen Building Material 146031 03/04/2024 Misc Screws 100-1600-670-53003 17.40 Procare Janitorial Supply, Inc 169753 02/23/2024 Janitorial Supply - RR#3 100-1600-680-52003 400.86 Procare Janitorial Supply, Inc 169754 02/23/2024 Janitorial Supply - RR#3 100-1600-680-52003 115.39 Aramark Uniform Service 5020501792 02/28/2024 Mops - RR#3 100-1600-680-52003 330.23 Pacific Gas & Electric Company 2871 03/14/2024 03/14/2024 Acct# 3280282871-8 100-1600-685-55001 21.30 Buellton Medical Center INV0012074 03/12/2024 Employee Medical Screens 100-1600-690-51009 101.75 Buellton Medical Center INV0012074 03/12/2024 Employee Medical Screens 100-1600-690-51009 25.00 Buellton Medical Center INV0012074 03/12/2024 Employee Medical Screens 100-1600-690-51009 101.75 Carrs Boots & Western Wear 15907 03/03/2024 Boots for Andrew C. 100-1600-690-51014 96.25 Jim's Service Center INV0012039 03/01/2024 Fuel - February 100-1600-690-52015 67.76 Statewide Traffic Safety and Si…03023378 02/23/2024 Emergencies pot holes 100-1600-690-53003 2,083.20 Statewide Traffic Safety and Si…03023423 03/05/2024 Detour Signs 100-1600-690-53003 287.86 Traffic Management, Inc. 06-1918265 03/14/2024 SR1001 Paint 100-1600-690-53003 987.00 Traffic Management, Inc. 06-1918306 03/15/2024 SC7030 Asphalt 100-1600-690-53003 951.16 SiteOne Landscaping Supply, L…138455922-001 02/23/2024 Bulk Concrete Sand 100-1600-690-53003 167.53 Nielsen Building Material 146037 03/04/2024 32 PC Bit Set 100-1600-690-53003 70.64 Nielsen Building Material 146125 03/04/2024 33Oz Sika Post 100-1600-690-53003 86.79 Harrison Hardware 545181 02/14/2024 Spray Paint 100-1600-690-53003 26.94 Farm Supply Co 68442 02/22/2024 Tree Stake 100-1600-690-53003 26.07 MNS Engineers, Inc. 85799 03/19/2024 Alisal Emergency contract Am… 100-1600-690-53003 1,560.00 Santa Ynez Valley Hardware INV0012038 02/29/2024 Supplies 100-1600-690-53003 135.90 Santa Ynez Valley Hardware INV0012038 02/29/2024 Supplies 100-1600-690-53003 26.72 Steve's Tire and Auto Repair 101338 03/19/2024 Tire Mount and Balance 100-1600-690-53008 721.00 Pacific Gas & Electric Company 5526 02/14/2024 02/14/2024 Acct#3982645526-1 100-1600-690-55006 2,892.20 Pacific Gas & Electric Company 5526 03/15/2024 03/15/2024 Acct#3982645526-1 100-1600-690-55006 2,884.26 Quadient Leasing USA, Inc. Q1233432 03/05/2024 Lease Payments 100-1600-690-57011 77.65 MNS Engineers, Inc. 85499 02/14/2024 Assistance for FEMA Applicati… 100-1600-690-57016 751.25 MNS Engineers, Inc. 85499 02/14/2024 FEMA Support Services 100-1600-690-57016 133.75 Buellton Medical Center INV0012074 03/12/2024 Employee Medical Screens 100-1600-700-51009 37.00 Buellton Medical Center INV0012074 03/12/2024 Employee Medical Screens 100-1600-700-51009 25.00 Buellton Medical Center INV0012074 03/12/2024 Employee Medical Screens 100-1600-700-51009 37.00 Carrs Boots & Western Wear 15907 03/03/2024 Boots for Andrew C. 100-1600-700-51014 26.25 Quadient Leasing USA, Inc. Q1233432 03/05/2024 Lease Payments 100-1600-700-57011 16.35 Pacific Gas & Electric Company 5526 02/14/2024 02/14/2024 Acct#3982645526-1 100-1600-710-55001 2,892.20 Pacific Gas & Electric Company 5526 03/15/2024 03/15/2024 Acct#3982645526-1 100-1600-710-55001 2,884.25 Buellton Medical Center INV0012074 03/12/2024 Employee Medical Screens 100-1600-720-51009 9.25 Buellton Medical Center INV0012074 03/12/2024 Employee Medical Screens 100-1600-720-51009 25.00 Buellton Medical Center INV0012074 03/12/2024 Employee Medical Screens 100-1600-720-51009 9.25 Carrs Boots & Western Wear 15907 03/03/2024 Boots for Andrew C. 100-1600-720-51014 17.50 Lone Star Wireless 1926 03/20/2024 Culvert clogged on Alisal emer…100-1600-720-53003 1,850.00 Quadient Leasing USA, Inc. Q1233432 03/05/2024 Lease Payments 100-1600-720-57011 27.79 MNS Engineers, Inc. 85728 03/13/2024 Stormwater Permit Services 100-1600-720-57016 6,749.42 55 Expense Approval Report Payment Dates: 3/1/2024 - 3/31/2024 4/1/2024 2:57:55 PM Page 6 of 13
Vendor Name Payable Number Post Date Description (Item) Account Number Amount SP Maintenance Services, Inc 92337 03/01/2024 Street Sweeping 100-1600-720-57022 3,433.33 Underground Service Alert of … 220240703 03/01/2024 New Ticket Charges 100-1600-720-57028 32.75 Underground Service Alert of … 23-2424840 03/01/2024 California State Fee for Regula…100-1600-720-57028 23.30 MNS Engineers, Inc. 85728 03/13/2024 Stormwater Permit Services 100-1600-720-61007 423.80 MNS Engineers, Inc. 85728 03/13/2024 Stormwater Permit Services 100-1600-720-70937 341.78 MNS Engineers, Inc. 85498 02/14/2024 Facilities Master Plan Amend… 300-1600-600-70105 1,805.00 MNS Engineers, Inc. 85798 03/19/2024 Facilities Master Plan Amend… 300-1600-600-70105 5,067.20 Department 1600 - Public Works/Engineering Total: 105,041.52 Department: 3500 - Solvang Mesa LLD
BrightView Landscape Services 8787040 02/29/2024 Brightview LS Services for LL… 205-3500-804-53005 7,382.00 Pacific Gas & Electric Company 1052 03/13/2024 03/13/2024 Acct# 9629631052-5 205-3500-804-55001 9.85 Pacific Gas & Electric Company 3384 03/13/2024 03/13/2024 Acct#8207963384-6 205-3500-804-55001 9.85 Pacific Gas & Electric Company 5240 03/14/2024 03/14/2024 Acct# 0053695240-1 205-3500-804-55001 476.31 Department 3500 - Solvang Mesa LLD Total: 7,878.01
Department: 5000 - Transit
Roadrunner Management Serv…6889 03/01/2024 Farebox Collections 502-5000-850-35021 -4,148.11 Roadrunner Management Serv…6890 03/01/2024 Fuel Reimbursement - Februa… 502-5000-850-52015 8,067.56 Roadrunner Management Serv…6889 03/01/2024 Comcast Internet Upgrade 502-5000-850-55003 105.00 City of Lompoc Finance Dept. 14053 03/05/2024 Transit Services - April 502-5000-850-56003 1,666.66 Roadrunner Management Serv…6889 03/01/2024 SYVT Transit Operations Servi… 502-5000-850-56010 58,179.98 Moore & Associates, Inc. 24-5076 03/05/2024 SYVT Marketing 502-5000-850-57001 2,178.30 Moore & Associates, Inc. 23-5034 11/06/2023 SYVT profesional Transit Servi… 502-5000-850-57016 10,000.00 Moore & Associates, Inc. 23-5042 12/04/2023 SYVT profesional Transit Servi… 502-5000-850-57016 1,257.65 Moore & Associates, Inc. 24-5077 03/05/2024 SYVT profesional Transit Servi… 502-5000-850-57016 2,055.50 Department 5000 - Transit Total: 79,362.54
Department: 5100 - Water
CalPers Financial Reporting & … INV0012034 03/07/2024 FY 2023-24 Annual CERBT Con…500-5100-105-51004 4,468.09 Advantage Group, The 168394 02/29/2024 HRA Admin/ HRA Processing - …500-5100-105-51005 12.78 Advantage Group, The INV0012032 03/05/2024 Retirees Reimbursements 500-5100-105-51005 480.29 Advantage Group, The INV0012106 03/28/2024 Retirees Reimbursements 500-5100-105-51005 461.71 Buellton Medical Center INV0012074 03/12/2024 Employee Medical Screens 500-5100-501-51009 185.00 ReadyRefresh by Nestle 04B6702214026 02/28/2024 Acct# 6702214026 500-5100-501-52003 124.55 SiteOne Landscaping Supply, L…138564188-001 02/28/2024 Underhill Big Gulp Pump 500-5100-501-52003 69.22 SiteOne Landscaping Supply, L…138567498-001 02/28/2024 Pro-Trade Shovel 500-5100-501-52003 210.94 DellaValle Embroidery 3204 03/11/2024 Embroidered T-Shirts 500-5100-501-52003 114.58 Staples Advantage 3561242403 03/02/2024 Office Supplies 500-5100-501-52003 132.49 O'Reilly Automotive Stores, In… 4372-416083 03/06/2024 PTT0100 500-5100-501-52003 47.40 Santa Ynez Valley Hardware INV0012038 02/29/2024 Supplies 500-5100-501-52003 4.34 USA Blue Book INV00288102 02/26/2024 Hach Free Ammonia 500-5100-501-52003 79.64 USA Blue Book INV00295467 03/05/2024 Surface Marker Paint 500-5100-501-52003 59.76 D & H Water Systems, Inc I2024-0228 02/27/2024 Acetate Buffer Solution 500-5100-501-52014 301.43 USA Blue Book INV00288102 02/26/2024 Hach Free Ammonia 500-5100-501-52014 169.67 USA Blue Book INV00291452 02/29/2024 Ammonia 500-5100-501-52014 81.55 Jim's Service Center INV0012039 03/01/2024 Fuel - February 500-5100-501-52015 214.00 Jim's Service Center INV0012039 03/01/2024 Fuel - February 500-5100-501-52015 254.37 Jim's Service Center INV0012039 03/01/2024 Fuel - February 500-5100-501-52015 283.82 Jim's Service Center INV0012039 03/01/2024 Fuel - February 500-5100-501-52015 334.53 Jim's Service Center INV0012039 03/01/2024 Fuel - February 500-5100-501-52015 197.43 Jim's Service Center INV0012039 03/01/2024 Fuel - February 500-5100-501-52015 650.62 Buellflat Rock Co, Inc 108165 02/23/2024 Concrete Sand 500-5100-501-53003 89.93 Nielsen Building Material 146393 03/05/2024 Liquid Tight Conduit 500-5100-501-53003 95.67 Hanly General Engineering Co… 2430 03/07/2024 Hydrant replacement 500-5100-501-53003 10,700.00 CalPortland Construction 96246004 02/27/2024 Sand Slurry 500-5100-501-53003 1,593.20 USA Blue Book INV00293827 03/01/2024 new chain and bar 500-5100-501-53003 351.21 USA Blue Book INV00305379 03/14/2024 new chain and bar 500-5100-501-53003 999.72 Santa Maria Famcon Pipe & S… S100122257.001 03/01/2024 PDR 1406 Pipe 500-5100-501-53003 1,238.05 Santa Maria Famcon Pipe & S… S100122610.001 03/08/2024 Hydrant Check Valves 500-5100-501-53003 5,452.15 Pacific Gas & Electric Company 0769 03/13/2024 03/13/2024 Acct# 4922450769-6 500-5100-501-55005 537.92 Pacific Gas & Electric Company 4776 02/15/2024 02/15/2024 Acct#8496674776-2 500-5100-501-55005 926.36 56 Expense Approval Report Payment Dates: 3/1/2024 - 3/31/2024 4/1/2024 2:57:55 PM Page 7 of 13
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Pacific Gas & Electric Company 4776 03/18/2024 03/18/2024 Acct#8496674776-2 500-5100-501-55005 695.34 S.Y.R.W.C.D. ID #1 5001 02/29/2024 02/29/2024 Acct# 000017005001 500-5100-501-55010 2,828.19 S.Y.R.W.C.D. ID #1 7501 02/29/2024 02/29/2024 Acct# 000017037501 500-5100-501-55010 1,767.62 S.Y.R.W.C.D. ID #1 INV0012045 03/05/2024 DWR/CCWA Variable O&M In… 500-5100-501-55010 38,101.39 FGL Environmental, Inc. 319105A 01/08/2024 Monthly samples 500-5100-501-57010 1,143.00 FGL Environmental, Inc. 321078A 01/04/2024 Monthly samples 500-5100-501-57010 106.00 FGL Environmental, Inc. 321079A 01/04/2024 Monthly samples 500-5100-501-57010 16.00 FGL Environmental, Inc. 400131A 01/16/2024 Monthly samples 500-5100-501-57010 59.00 FGL Environmental, Inc. 400132A 01/16/2024 Monthly samples 500-5100-501-57010 75.00 FGL Environmental, Inc. 400133A 01/26/2024 Monthly samples 500-5100-501-57010 450.00 FGL Environmental, Inc. 400514A 01/25/2024 Monthly samples 500-5100-501-57010 19.00 FGL Environmental, Inc. 400516A 01/25/2024 Monthly samples 500-5100-501-57010 115.00 FGL Environmental, Inc. 400856A 01/25/2024 Monthly samples 500-5100-501-57010 19.00 FGL Environmental, Inc. 400859A 01/25/2024 Monthly samples 500-5100-501-57010 143.00 FGL Environmental, Inc. 400879A 01/25/2024 Monthly samples 500-5100-501-57010 115.00 FGL Environmental, Inc. 401238A 02/07/2024 Monthly samples 500-5100-501-57010 19.00 FGL Environmental, Inc. 401239A 02/07/2024 Monthly samples 500-5100-501-57010 115.00 FGL Environmental, Inc. 401565A 02/14/2024 Monthly samples 500-5100-501-57010 75.00 FGL Environmental, Inc. 401566A 02/14/2024 Monthly samples 500-5100-501-57010 59.00 FGL Environmental, Inc. 401862A 02/28/2024 Monthly samples 500-5100-501-57010 19.00 FGL Environmental, Inc. 401863A 02/28/2024 Monthly samples 500-5100-501-57010 115.00 FGL Environmental, Inc. 402210A 02/22/2024 Monthly samples 500-5100-501-57010 59.00 FGL Environmental, Inc. 402232A 02/22/2024 Monthly samples 500-5100-501-57010 75.00 Quadient Leasing USA, Inc. Q1233432 03/05/2024 Lease Payments 500-5100-501-57011 116.88 Richards, Watson & Gershon A…246603 02/23/2024 Professional Services - Water R…500-5100-501-57012 59,596.80 County of Santa Barbara 862 02/29/2024 Services from Santa Barbara C…500-5100-501-57016 237.69 Cannon Associates 87689 03/12/2024 Cannon Utility Department Ass…500-5100-501-57016 1,102.50 Sunbeam Solar Technologies, … JC3606xMar 03/31/2024 Lead Service Line Inventory 500-5100-501-57024 35,548.00 Underground Service Alert of … 220240703 03/01/2024 New Ticket Charges 500-5100-501-57028 32.75 Underground Service Alert of … 23-2424840 03/01/2024 California State Fee for Regula…500-5100-501-57028 23.30 Tyler Technologies, Inc 025-455229 03/01/2024 Utility Billing - March 500-5100-501-57064 20.00 Tyler Technologies, Inc 025-456275 02/29/2024 Open Gov Connector 500-5100-501-57064 122.50 Comcast 0775 03/15/2024 03/15/2024 Acct#939750775 500-5100-501-57064 47.88 Frontier Communications 1425 02/20/2024 02/20/2024 Acct#805 686 1425 042023 5 500-5100-501-57064 85.83 ZWorld GIS 2024-0107 03/01/2024 Annual GIS Services and Subsc…500-5100-501-57064 203.54 Frontier Communications 5575 03/13/2024 03/13/2024 Acct# 805 688 5575 062171 5 500-5100-501-57064 9.39 Lanspeed 57193 03/01/2024 Monthly Billing - March 500-5100-501-57064 478.93 Lanspeed 57239 03/01/2024 Monthly Billing - March 500-5100-501-57064 19.41 Comcast 5898 02/28/2024 02/28/2024 Acc# 8155 70 005 0125898 500-5100-501-57064 15.14 Verizon Wireless Services, LLC 9957082253 02/19/2024 Acct# 617131340-00001 500-5100-501-57064 1,603.52 Santa Barbara County INV0012041 02/15/2024 Business Plan Level 3 - Water… 500-5100-501-61009 509.00 Nviro 3672 02/28/2024 Misc. SCADA Upgrades 500-5100-501-70851 708.75 GSI Water Solutions, Inc. 00662.003-13 02/16/2024 River Wells Project Amendme… 500-5100-501-70852 16,075.00 GSI Water Solutions, Inc. 00662.003-14 03/08/2024 River Wells Project Amendme… 500-5100-501-70852 795.00 Alexander Pump Service, Inc. 2467 03/19/2024 HCA S. Well new VFD 803-5100-501-70105 9,343.20 Department 5100 - Water Total: 203,805.97
Department: 5200 - Sanitary Sewer
CalPers Financial Reporting & … INV0012034 03/07/2024 FY 2023-24 Annual CERBT Con…501-5200-105-51004 4,468.09 Advantage Group, The 168394 02/29/2024 HRA Admin/ HRA Processing - …501-5200-105-51005 12.66 Advantage Group, The INV0012032 03/05/2024 Retirees Reimbursements 501-5200-105-51005 480.29 Advantage Group, The INV0012106 03/28/2024 Retirees Reimbursements 501-5200-105-51005 461.71 A-OK Power Equipment 768115 03/12/2024 Stihl HP 2 Cycle-6.4oz 501-5200-502-52003 34.46 Tractor Supply Credit Plan 200464261 02/14/2024 Fill-Rite Fuel 501-5200-502-52009 136.27 Santa Ynez Valley Hardware INV0012038 02/29/2024 Supplies 501-5200-502-52010 34.76 Jim's Service Center INV0012039 03/01/2024 Fuel - February 501-5200-502-52015 2,368.07 Jim's Service Center INV0012039 03/01/2024 Fuel - February 501-5200-502-52015 210.45 Jim's Service Center INV0012039 03/01/2024 Fuel - February 501-5200-502-52015 92.80 Reece Plumbing S1171687387.001 03/19/2024 Charp 4 SCH40 501-5200-502-53003 17.06 R & M Diesel Service & Towing 21233 02/06/2024 Service on Crank Position Sen… 501-5200-502-53008 1,099.41 Quadient Leasing USA, Inc. Q1233432 03/05/2024 Lease Payments 501-5200-502-57011 52.31 57 Expense Approval Report Payment Dates: 3/1/2024 - 3/31/2024 4/1/2024 2:57:55 PM Page 8 of 13
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Cannon Associates 87689 03/12/2024 Cannon Utility Department Ass…501-5200-502-57016 551.25 Underground Service Alert of … 220240703 03/01/2024 New Ticket Charges 501-5200-502-57028 33.75 Underground Service Alert of … 23-2424840 03/01/2024 California State Fee for Regula…501-5200-502-57028 24.01 Tyler Technologies, Inc 025-455229 03/01/2024 Utility Billing - March 501-5200-502-57064 20.00 Tyler Technologies, Inc 025-456275 02/29/2024 Open Gov Connector 501-5200-502-57064 52.50 Comcast 0775 03/15/2024 03/15/2024 Acct#939750775 501-5200-502-57064 18.13 ZWorld GIS 2024-0107 03/01/2024 Annual GIS Services and Subsc…501-5200-502-57064 77.08 Frontier Communications 5575 03/13/2024 03/13/2024 Acct# 805 688 5575 062171 5 501-5200-502-57064 3.56 Lanspeed 57193 03/01/2024 Monthly Billing - March 501-5200-502-57064 181.37 Lanspeed 57239 03/01/2024 Monthly Billing - March 501-5200-502-57064 7.35 Comcast 5898 02/28/2024 02/28/2024 Acc# 8155 70 005 0125898 501-5200-502-57064 6.49 Frontier Communications 7459 02/25/2024 02/25/2024 Acct#805 688 7459 060995 5 501-5200-502-57064 112.19 Verizon Wireless Services, LLC 9957082253 02/19/2024 Acct# 617131340-00001 501-5200-502-57064 173.91 Department 5200 - Sanitary Sewer Total: 10,729.93
Department: 5300 - WasteWater
CalPers Financial Reporting & … INV0012034 03/07/2024 FY 2023-24 Annual CERBT Con…501-5300-105-51004 4,468.09 Advantage Group, The 168394 02/29/2024 HRA Admin/ HRA Processing - …501-5300-105-51005 12.86 Advantage Group, The INV0012032 03/05/2024 Retirees Reimbursements 501-5300-105-51005 481.03 Advantage Group, The INV0012106 03/28/2024 Retirees Reimbursements 501-5300-105-51005 462.44 State Water Resources Control…INV0012044 03/11/2024 Wastewater OIT Certificate 501-5300-503-51012 125.00 Trevor Holley INV0012070 03/18/2024 Reimbursement for online SBR…501-5300-503-51012 100.00 State Water Resources Control…INV0012043 03/11/2024 Wastewater Grade IV Renewal 501-5300-503-52002 150.00 State Water Resources Control…INV0012072 03/13/2024 Grade 2 Wastewater License … 501-5300-503-52002 150.00 ReadyRefresh by Nestle 24B0018038034 02/28/2024 Acct# 0018038034 501-5300-503-52003 21.74 USA Blue Book INV00294743 03/04/2024 Porcelain Tall For Crucible 501-5300-503-52003 64.81 USA Blue Book INV00296956 03/06/2024 Porcelain Tall Form Crucible 501-5300-503-52003 40.90 Santa Ynez Valley Hardware INV0012038 02/29/2024 Supplies 501-5300-503-52009 65.24 Jim's Service Center INV0012039 03/01/2024 Fuel - February 501-5300-503-52015 768.67 Jim's Service Center INV0012039 03/01/2024 Fuel - February 501-5300-503-52015 229.00 Jim's Service Center INV0012039 03/01/2024 Fuel - February 501-5300-503-52015 611.31 Santa Ynez Valley Hardware INV0012038 02/29/2024 Supplies 501-5300-503-53003 45.19 USA Blue Book INV00287200 02/26/2024 Replacement Level Transmitte…501-5300-503-53003 2,365.80 O'Reilly Automotive Stores, In… 4372-415484 03/04/2024 Receiver 501-5300-503-53008 59.25 O'Reilly Automotive Stores, In… 4372-417265 03/12/2024 Lawn Mower Batteries 501-5300-503-53008 96.66 Oilfield Environmental & Com… 2310181 02/26/2024 Annual PO For lab fees 501-5300-503-57010 346.00 Oilfield Environmental & Com… 2400111 03/01/2024 Annual PO For lab fees 501-5300-503-57010 615.00 Oilfield Environmental & Com… 2400304 02/26/2024 Annual PO For lab fees 501-5300-503-57010 346.00 Oilfield Environmental & Com… 2401137 02/26/2024 Annual PO For lab fees 501-5300-503-57010 615.00 Oilfield Environmental & Com… 2401337 03/04/2024 Annual PO For lab fees 501-5300-503-57010 346.00 Oilfield Environmental & Com… 2401551 03/06/2024 Annual PO For lab fees 501-5300-503-57010 346.00 Quadient Leasing USA, Inc. Q1233432 03/05/2024 Lease Payments 501-5300-503-57011 108.71 Cannon Associates 87689 03/12/2024 Cannon Utility Department Ass…501-5300-503-57016 551.25 Engel & Gray 42I00005A 02/18/2024 Annual PO for Sludge Disposal 501-5300-503-57020 400.00 Engel & Gray 43300018 03/03/2024 Annual PO for Sludge Disposal 501-5300-503-57020 800.10 Tyler Technologies, Inc 025-456275 02/29/2024 Open Gov Connector 501-5300-503-57064 122.50 Comcast 0775 03/15/2024 03/15/2024 Acct#939750775 501-5300-503-57064 39.50 ZWorld GIS 2024-0107 03/01/2024 Annual GIS Services and Subsc…501-5300-503-57064 167.92 Frontier Communications 2900 02/29/2024 02/29/2024 Acct# 805 688 2900 110481 5 501-5300-503-57064 95.44 Frontier Communications 5575 03/13/2024 03/13/2024 Acct# 805 688 5575 062171 5 501-5300-503-57064 7.75 Lanspeed 57193 03/01/2024 Monthly Billing - March 501-5300-503-57064 395.10 Lanspeed 57239 03/01/2024 Monthly Billing - March 501-5300-503-57064 16.02 Comcast 5898 02/28/2024 02/28/2024 Acc# 8155 70 005 0125898 501-5300-503-57064 15.14 Verizon Wireless Services, LLC 9957082253 02/19/2024 Acct# 617131340-00001 501-5300-503-57064 23.64 Kiza, Inc. K004107 02/20/2024 Monthly Service Plan - March 501-5300-503-57064 300.00 SB Co. Air Pollution Control 61080 02/12/2024 Small Annual Emissions Fee 501-5300-503-61009 1,072.96 Santa Barbara County INV0012040 02/15/2024 Business Plan Level 3 - WWTP 501-5300-503-61009 942.00 Coastline Equipment 1106630 02/28/2024 New JohnDeere 210P Tractor 804-5300-503-70105 130,988.98 58 Expense Approval Report Payment Dates: 3/1/2024 - 3/31/2024 4/1/2024 2:57:55 PM Page 9 of 13
Vendor Name Payable Number Post Date Description (Item) Account Number Amount Carollo Engineers, Inc FB48675 03/12/2024 Amendment 2 804-5300-503-70105 827.50 Department 5300 - WasteWater Total: 149,806.50
Grand Total: 1,114,922.83
59 Expense Approval Report Payment Dates: 3/1/2024 - 3/31/2024 4/1/2024 2:57:55 PM Page 10 of 13
Report Summary
Fund Summary
Fund Payment Amount
100 - GENERAL FUND 617,281.68
205 - SKYTT MESA LLMD 7,878.01
300 - CAPITAL PROJECTS FUND 6,872.20
500 - WATER FUND 194,462.77
501 - WASTEWATER FUND 28,719.95
502 - TRANSIT FUND 79,362.54
700 - SYV - TOURISM BUS IMP DIST 39,186.00
803 - WATER CAPITAL PROJECTS 9,343.20
804 - WWTP CAPITAL PROJECTS 131,816.48
Grand Total: 1,114,922.83
Account Summary
Account Number Account Name Payment Amount
100-1000-100-51012 Education 70.00
100-1000-100-57015 Printing and Publishing 171.30
100-1000-100-57016 Professional Services 403.75
100-1000-100-63002 Audio/Video System R/M 1,360.00
100-1000-130-56006 Law Enforcement Contra… 248,340.00
100-1100-105-51004 Other Post Emp Benefits … 56,595.73
100-1100-105-51005 Retiree Medical/Dental/L… 12,099.08
100-1100-120-43021 Accts Payable Discounts -13.88
100-1100-120-51012 Education 105.00
100-1100-120-52003 Supplies 219.40
100-1100-120-52015 Vehicle Fuel 474.96
100-1100-120-57011 Lease Payments 161.83
100-1100-120-57012 Legal Fees 38,529.93
100-1100-120-57016 Professional Services 25,640.00
100-1100-120-57025 Studies/Sales Tax 3,667.92
100-1100-120-60006 EOC Phone 42.75
100-1100-121-57064 IT Expenses 13,701.64
100-1200-200-51012 Education 35.00
100-1200-200-52003 Supplies 43.64
100-1200-200-53010 Computer/Desktop Equi… 32.63
100-1200-200-57007 General Plan 48,174.62
100-1200-200-57011 Lease Payments 52.31
100-1200-200-57012 Legal Fees 577.30
100-1200-200-57015 Printing and Publishing 180.61
100-1200-200-57016 Professional Services 4,600.00
100-1200-201-57063 Code Enforcement 1,738.75
100-1200-210-31036 Building Permits 738.00
100-1200-210-52003 Supplies 15.67
100-1200-210-57011 Lease Payments 22.07
100-1200-210-57016 Professional Services 19,543.48
100-1300-300-52003 Supplies 98.57
100-1300-350-51009 Employee Medical Exams 68.00
100-1300-350-52003 Supplies 15.68
100-1300-350-57001 P&R Marketing and Adve… 379.50
100-1300-350-57011 Lease Payments 53.13
100-1300-350-57016 Professional Services 1,575.00
100-1300-365-52005 Recreation Programs 513.94
100-1300-370-52005 Recreation Programs 683.50
100-1400-400-43020 TBID - Admin. Reimburs… -783.72
100-1400-400-59010 Tourism/Marketing Exp… 32,027.74
100-16002 REIMBURSEABLE A/P PA… 1,123.40
100-1600-300-51009 Employee Medical Exams 352.00
100-1600-300-52015 Vehicle Fuel 1,182.17
100-1600-300-57011 Lease Payments 69.47
60 Expense Approval Report Payment Dates: 3/1/2024 - 3/31/2024 4/1/2024 2:57:55 PM Page 11 of 13
Account Summary
Account Number Account Name Payment Amount
100-1600-310-52003 Supplies 72.88
100-1600-310-53003 Repairs and Maintenance 4,743.13
100-1600-310-57057 Pest Management 100.00
100-1600-310-57060 Turf Repair 975.31
100-1600-320-52003 Supplies 533.46
100-1600-320-53003 Repairs and Maintenance 386.50
100-1600-330-52003 Supplies 1,171.56
100-1600-330-53003 Repairs and Maintenance 929.47
100-1600-330-55002 Water and Sewer Charges 357.01
100-1600-330-57057 Pest Management 100.00
100-1600-340-53003 Repairs and Maintenance 853.35
100-1600-340-57029 Village Planter Maint. 3,500.00
100-1600-400-57005 Custodial-Restrooms 30,642.00
100-1600-600-51009 Employee Medical Exams 25.00
100-1600-600-52003 Supplies 15.68
100-1600-600-57011 Lease Payments 20.43
100-1600-600-57016 Professional Services 9,450.00
100-1600-605-51009 Employee Medical Exams 99.00
100-1600-605-51014 Safety Gear 316.13
100-1600-605-52009 Small Equipment 247.82
100-1600-605-52015 Vehicle Fuel 82.39
100-1600-605-53003 Repairs and Maintenance 3.88
100-1600-605-53008 Vehicle Repairs & Maint. 252.07
100-1600-605-57011 Lease Payments 38.41
100-1600-610-52003 Supplies 364.44
100-1600-610-52009 Small Equipment 743.46
100-1600-610-53003 Repairs and Maintenance 951.22
100-1600-610-55001 Utilities 798.09
100-1600-610-57057 Pest Management 100.00
100-1600-620-52003 Supplies 68.87
100-1600-620-53003 Repairs and Maintenance 1,737.78
100-1600-620-55001 Utilities 406.70
100-1600-620-61009 Permit Fees 536.48
100-1600-630-52003 Supplies 69.27
100-1600-630-53003 Repairs and Maintenance 286.14
100-1600-630-55001 Utilities 213.40
100-1600-670-52003 Supplies 1,365.52
100-1600-670-53003 Repairs and Maintenance 17.40
100-1600-680-52003 Supplies 846.48
100-1600-685-55001 Utilities 21.30
100-1600-690-51009 Employee Medical Exams 228.50
100-1600-690-51014 Safety Gear 96.25
100-1600-690-52015 Vehicle Fuel 67.76
100-1600-690-53003 Repairs and Maintenance 6,409.81
100-1600-690-53008 Vehicle Repairs & Maint. 721.00
100-1600-690-55006 Street Light Power 5,776.46
100-1600-690-57011 Lease Payments 77.65
100-1600-690-57016 Professional Services 885.00
100-1600-700-51009 Employee Medical Exams 99.00
100-1600-700-51014 Safety Gear 26.25
100-1600-700-57011 Lease Payments 16.35
100-1600-710-55001 Utilities 5,776.45
100-1600-720-51009 Employee Medical Exams 43.50
100-1600-720-51014 Safety Gear 17.50
100-1600-720-53003 Repairs and Maintenance 1,850.00
100-1600-720-57011 Lease Payments 27.79
100-1600-720-57016 Professional Services - … 6,749.42
100-1600-720-57022 Street Sweeping 3,433.33
61 Expense Approval Report Payment Dates: 3/1/2024 - 3/31/2024 4/1/2024 2:57:55 PM Page 12 of 13
Account Summary
Account Number Account Name Payment Amount
100-1600-720-57028 Underground Alert 56.05
100-1600-720-61007 Storm Water Permit 423.80
100-1600-720-70937 Annual Stormwater Rep… 341.78
100-20036 Due to A/R Customer-Civ… 1,518.00
100-20037 Business Card Payable 4,516.13
205-3500-804-53005 Open Space/Landscape … 7,382.00
205-3500-804-55001 Utilities 496.01
300-1600-600-70105 Projects -GEN FUND 6,872.20
500-5100-105-51004 Other Post Emp Benefits … 4,468.09
500-5100-105-51005 Retiree Medical/Dental/L… 954.78
500-5100-501-51009 Employee Medical Exams 185.00
500-5100-501-52003 Supplies 842.92
500-5100-501-52014 Chlorination 552.65
500-5100-501-52015 Vehicle Fuel 1,934.77
500-5100-501-53003 Repairs and Maintenance 20,519.93
500-5100-501-55005 Power for Pumping 2,159.62
500-5100-501-55010 Purchased Water 42,697.20
500-5100-501-57010 Lab Fees 2,796.00
500-5100-501-57011 Lease Payments 116.88
500-5100-501-57012 Legal Fees 59,596.80
500-5100-501-57016 Professional Services 1,340.19
500-5100-501-57024 Studies 35,548.00
500-5100-501-57028 Underground Alert 56.05
500-5100-501-57064 IT Expenses - Water Fund 2,606.14
500-5100-501-61009 Permit Fees 509.00
500-5100-501-70851 SCADA Upgrades 708.75
500-5100-501-70852 River Well Development 16,870.00
501-5200-105-51004 Other Post Emp Benefits … 4,468.09
501-5200-105-51005 Retiree Medical/Dental/L… 954.66
501-5200-502-52003 Supplies 34.46
501-5200-502-52009 Small Equipment 136.27
501-5200-502-52010 Chemicals 34.76
501-5200-502-52015 Vehicle Fuel 2,671.32
501-5200-502-53003 Repairs and Maintenance 17.06
501-5200-502-53008 Vehicle Repairs & Maint. 1,099.41
501-5200-502-57011 Lease Payments 52.31
501-5200-502-57016 Professional Services 551.25
501-5200-502-57028 Underground Alert 57.76
501-5200-502-57064 IT Expenses - Sewer 652.58
501-5300-105-51004 Other Post Emp Benefits … 4,468.09
501-5300-105-51005 Retiree Medical/Dental/L… 956.33
501-5300-503-51012 Education 225.00
501-5300-503-52002 Membership Dues 300.00
501-5300-503-52003 Supplies 127.45
501-5300-503-52009 Small Equipment 65.24
501-5300-503-52015 Vehicle Fuel 1,608.98
501-5300-503-53003 Repairs and Maintenance 2,410.99
501-5300-503-53008 Vehicle Repairs & Maint. 155.91
501-5300-503-57010 Lab Fees 2,614.00
501-5300-503-57011 Lease Payments 108.71
501-5300-503-57016 Professional Services 551.25
501-5300-503-57020 Sludge Disposal 1,200.10
501-5300-503-57064 IT Expenses - WWTP 1,183.01
501-5300-503-61009 Permit Fees 2,014.96
502-5000-850-35021 Fare Box Revenue -4,148.11
502-5000-850-52015 Vehicle Fuel 8,067.56
502-5000-850-55003 Communications 105.00
502-5000-850-56003 Wine Country Express 1,666.66
62 Expense Approval Report Payment Dates: 3/1/2024 - 3/31/2024 4/1/2024 2:57:55 PM Page 13 of 13
Account Summary
Account Number Account Name Payment Amount
502-5000-850-56010 Transit Contract 58,179.98
502-5000-850-57001 Marketing & Advertising 2,178.30
502-5000-850-57016 Professional Services 13,313.15
700-1400-400-59016 SYVTBID Payments 38,402.28
700-1400-400-61003 City Admin Fee 783.72
803-5100-501-70105 Projects -WATER 9,343.20
804-5300-503-70105 Projects -WASTEWATER 131,816.48
Grand Total: 1,114,922.83
Project Account Summary
Project Account Key Payment Amount
**None** 1,103,065.10
City 108.71
Dist 11,273.88
FEMA 2023 STAFF TIME 475.14
Grand Total: 1,114,922.83
63 CITY COUNCIL STAFF REPORT
AGENDA ITEM 4.d
Meeting Date: April 8, 2024
SUBJECT: For Second Reading Adopt by Title Only Ordinance No. 24-0372 amending Solvang Municipal Code Title 11, Zoning Regulations, Chapter 2, Section 11-2-4.A, Zoning Map.

PREPARED BY: Rafael Castillo, AICP, Planning and Building Manager DISCUSSION:

A public hearing was held on March 25, 2024, for first reading to re-zone Site “B” (APN 139-031-020) and Site “D” (APN 137-260-021) from their existing zoning designations to Design Residential (DR-20) to implement the City’s adopted Housing Element. The City Council voted 4-1 to approve introduction of the ordinance. The proposed re-zoning is consistent with certified Mitigated Negative Declaration SCH#2024010442, adopted by the City Council on March 25, 2024 to satisfy the requirements of the California Environmental Quality Act (CEQA). Attachment A is returning to the Council for second reading and adoption. If adopted by the Council, the zoning map will be amended and go into effect 30 days after adoption of this ordinance. City staff will submit documentation to the California Department of Housing and Community Development to ensure its adopted Housing Element remains certified.

ALTERNATIVES:

The Council could decline to adopt the Ordinance and give staff alternative direction.

FISCAL IMPACT:

Adoption of this Ordinance will have minor costs in recodification and implementation of ordinance changes, but such costs are within existing budgetary limits.

ATTACHMENTS:

A. Draft Ordinance 24-0372
64 ORDINANCE NO. 24-0372

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOLVANG, CALIFORNIA AMENDING SOLVANG MUNICIPAL CODE TITLE 11, ZONING REGULATIONS, CHAPTER 2, SECTION 11-2-

4.A, ZONING MAP
WHEREAS, the City of Solvang is a Charter city organized pursuant to Article XI of the California Constitution; and
WHEREAS, pursuant to the authority granted the City by Article XI, Section 5 of the California Constitution, the City has the authority to adopt regulations designed to promote the public convenience or the general prosperity, as well as regulations designed to promote the public health, the public morals or public safety; and
WHEREAS, comprehensive zoning and land use regulations lie within the City’s authority; and WHEREAS, an Initial Study and Draft Mitigated Negative Declaration was prepared for the project and made available for public review in accordance with the requirements of the California Environmental Quality Act (CEQA), and certified by City Council; and; WHEREAS, the laws and regulations relating to the preparation and public notice of environmental documents, as set forth in the State and local guidelines for implementation of the California Environmental Quality Act (CEQA) have been adhered to; and, WHEREAS, the Planning Commission held a duly noticed public hearing on March 4, 2024 at which time all interested persons were given the opportunity to be heard and voted 2-1 to recommended to the City Council, however the motion failed due to lack of a majority quorum to recommend adoption; and
WHEREAS, the City Council held a public hearing on March 25, 2024 and approved an amendment to the General Plan Land Use Map re-designating sites B and site D, as identified in the adopted 2023-2031 Housing Element, as “High Density Residential”; and WHEREAS, Solvang Municipal Code (SMC) Title 11, Chapter 17, Section 11-17-3.E requires the City Council of the City of Solvang to make the following findings to a approve zoning amendment:

1. The request is in the interests of the general community welfare.

2. The request is consistent with the general plan, the requirements of state planning and zoning laws and this title.

3. The request is consistent with good zoning and planning practices; and WHEREAS, the City Council of the City of Solvang, at a duly noticed Public Hearing held on March 25, 2024 adopted a Mitigate Negative Declaration and Mitigation Monitoring Program (SCH # 2024010442) for the proposed official Zoning Map Amendment of both properties to DR-20; and WHEREAS, the City Council at its meeting on March 25, 2024 conducted first reading amending Title 11, Zoning Regulations, Chapter 2, Section 11-2-4.A, and adopted the Zoning Map Amendments; and
WHEREAS, the City Council determines that the proposed amendments are in the interests of the general community welfare; and
WHEREAS, the City Council determines that the proposed amendments are consistent with the general plan, the requirements of state planning and zoning laws and other provisions of Title 11 of the 65 Solvang Municipal Code; and
WHEREAS, the City Council determines that the proposed amendments are consistent with good zoning and planning practices.

NOW, THEREFORE, the people of the chartered City of Solvang do ordain as follows:

SECTION 1. Section 11-2-4.A “Zoning Maps adopted” shall be amended as follows:

APN Address Zoning
137-260-021 1999 Viborg Road
139-031-020 0 Alisal Road
(no address assigned)
Zoning:

DR-20
Zoning:

DR-20
66 SECTION 2. If any section, subsection, sentence, clause or phrase of this ordinance is held to be invalid or unconstitutional by a decision of a court of competent jurisdiction or preempted by State or Federal legislation, such decision or legislation shall not affect the validity of the remaining provisions of this ordinance.

SECTION 3. This ordinance shall become effective 30 days after its adoption.

SECTION 4. Solvang is a Charter City and has adopted its own rules for summarizing and posting ordinances once they are adopted. A summary of this ordinance will be prepared by the City Clerk. The summary will be posted in three locations after adoption as directed in the Solvang Municipal Code. A true and correct copy of the full ordinance together with a record of the vote of each council member shall be kept by the City Clerk.

PASSED, APPROVED, AND ADOPTED on this 8th day of April 2024. __________________________________
Mark Infanti, Mayor
APPROVED AS TO FORM: ATTEST:
__________________________________ __________________________________ Chelsa O’ Sullivan, City Attorney Annamarie Porter, City Clerk 67 STATE OF CALIFORNIA )

COUNTY OF SANTA BARBARA )

CITY OF SOLVANG )
I, Annamarie Porter, City Clerk of the City of Solvang, California do hereby certify that the foregoing Ordinance No. 24-0372 was duly introduced at a regular meeting of the City Council held on the 25th day of March, 2024, and was duly adopted at a regular meeting of said City Council held on the 8th day of April, 2024, and thereafter signed and approved by the Mayor and attested by the City Clerk, and that said Ordinance was adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Annamarie Porter, City Clerk
68 CITY COUNCIL STAFF REPORT
AGENDA ITEM 4.e
Meeting Date: April 8, 2024
SUBJECT: Approve the Fourth Amendment to the Agreement with Carollo Engineers Inc to Support Solvang’s USDA Grant Application for the WWTP Project to extend the term to April 1, 2025, and authorize the Mayor to execute on behalf of the City
PREPARED BY: Randy Murphy, City Manager
DISCUSSION:

As originally discussed in March 2022, your Council approved Carollo Engineers Inc. (Carollo) to be contracted as the consultant to help the City seek possible grant opportunities for the Solvang Wastewater Treatment Plant (WWTP) upgrades. Subsequent meetings have amended the contract a total of three times for changes in scope along with a requisite increase in fees. The current not-toexceed amount is $308,760, of which some $115,000 remain available. However, the Agreement expired on April 1, 2024. Since there is still work to be done, staff seeks Council authority to extend the Agreement for another year, at which time the effort should be concluded.

ALTERNATIVES:

The City Council could deny this request and direct staff to find another consultant to finish the work.

This is not recommended, as the new consultant would need to get up to speed on the various issues, which would likely cost more and delay the final design.

FISCAL IMPACT:

N/A
ATTACHMENTS:

A – Fourth Amendment to Carollo Agreement
69 AMENDMENT NO. 4
to the On-Call Services Agreement with
CAROLLO ENGINEERS INC.

THIS FOURTH AMENDMENT is made and entered into this 8th day of April 2024 between the CITY OF SOLVANG, a municipal corporation, and Charter City (City), and CAROLLO ENGINEERS INC, a California Corporation (Contractor). In consideration of the mutual covenants and conditions set forth in the original Agreement dated April 15, 2022, the First Amendment dated November 28, 2022, the Second Amendment dated May 22, 2023, the Third Amendment dated August 28, 2023, and this Fourth Amendment to Support USDA Grant Application for the WWTP Water Quality Project to extend the term to April 1, 2025.

All remaining portions of the original Agreement and applicable portions of prior Amendment(s) shall remain in full force and effect.

CITY OF SOLVANG CAROLLO ENGINEERS INC
Mark Infanti, Mayor Jeff Weishaar, Vice President
APPROVED AS TO FORM:

Chelsea O’Sullivan, City Attorney
70 EXHIBIT “A”

TERMS AND CONDITIONS

1. Compensation. Consultant shall be paid on a time
and materials or lump sum basis, as may be set forth
in Exhibit “C”, within 30 days of completion of the
Work and approval by the City.

2. Compliance with Law. Consultant shall comply
with all applicable laws and regulations of the federal, state and local government, including any
requirements to pay prevailing wage under the Labor
Code or similar laws. Consultant shall assist the City, as requested, in obtaining and maintaining all permits
required of Consultant by Federal, State and local
regulatory agencies. Consultant is responsible for all
costs of clean up and/or removal of hazardous and
toxic substances spilled as a result of his or her Work.

3. Standard of Care. The Consultant shall perform
the Work in accordance with generally accepted
professional practices and principles and in a manner
consistent with the level of care and skill ordinarily
exercised by members of the profession practicing
under similar conditions.

4. Insurance. The Consultant shall take out and
maintain, during the performance of all work under
this Agreement: A. Commercial General Liability
Insurance in the amounts specified in Section 6 of the
Agreement for bodily injury, personal injury and
property damage, at least as broad as Insurance
Services Office Commercial General Liability
coverage (Occurrence Form CG 0001), and if no
amount is selected in Section 6 of the Agreement, the
amounts shall be $1,000,000 per
occurrence/$2,000,000 aggregate; B. If automobiles
are used in providing the services, Automobile
Liability Insurance for bodily injury and property
damage including coverage for owned, non-owned
and hired vehicles, of at least $1,000,000 per accident for bodily injury and property damage, at least as
broad as Insurance Services Office Form Number CA
0001 (ed. 10/13) covering automobile liability, Code 1
(any auto); C. Workers’ Compensation in compliance
with applicable statutory requirements and Employer's
Liability Coverage of at least $1,000,000 per accident
or disease, and D. Professional Liability (Errors and
Omissions) coverage, if checked in section 6 of the
Agreement, written on an “occurrence” basis with a
limit not less than $1,000,000 per claim and which
shall be endorsed to include contractual liability. If
Consultant is unable to obtain coverage on an
occurrence basis, Consultant shall procure and pay
for appropriate tail coverage for a minimum of three
years following completion of the Scope of Services to
cover any errors or omissions occurring during the
Term. Insurance carriers shall be authorized by the
Department of Insurance, State of California, to do
business in California and maintain an agent for
process within the state. Such insurance carrier shall
have not less than an "A"; "Class VII" according to the latest Best Key Rating unless otherwise approved by
the City. The policies required under subsections A
and B shall be endorsed to include additional insureds
as follows: The City of Solvang and its Elected and
Appointed Officials, Officers, Employees, Agents,
and Volunteers. Consultant shall also submit to the
City a waiver of subrogation endorsement in favor of
the City on all policies where such endorsement is
commercially available.

5. Indemnification. To the fullest extent permitted by
law (including, but not limited to California Civil Code Sections 2782, 2782.8 and 2783), the Consultant
shall defend, indemnify and hold harmless the City, its Council, members of the Council, agents, officials,
officers, volunteers, and employees of the City,
against any and all claims, liabilities, demands,
expenses, costs and financial loss, or damages,
including reasonable attorneys’ fees, that arise
directly or indirectly from any acts or omissions
related to this Agreement performed by Consultant or
its agents, employees, subcontractors,
subconsultants, consultants, or other persons/entities
acting on Consultant’s behalf. This includes claims
for injury or death of any person, or damage to
property, or interference with use of property, or any
claim of the Consultant or subcontractor for wages or
benefits which arise in connection with the
performance of this Agreement, except to the extent
caused or resulting from the sole negligence or willful misconduct of the City, its Council, members of the
Council, agents and employees of the City.

Consultant shall be solely responsible for, and shall
save City harmless from, all matters relating to the
payment of Consultant’s employees, agents,
subcontractors and subconsultants, including
compliance with social security requirements, federal
and State income tax withholding and all other
regulations governing employer-employee relations.

The foregoing indemnity includes, but is not limited to, the cost of prosecuting or defending such action with
legal counsel acceptable to the City and the City’s
attorneys’ fees incurred in such an action.

6. Laws and Venue. This Agreement shall be
interpreted in accordance with the laws of the State of California. If any action is brought to interpret or
enforce any term of this Agreement, the action shall
be brought in a state or federal court situated in the
County of Santa Barbara, State of California.

7. Termination. The City may terminate or abandon
any portion or all of the Work by giving 10 calendar
days written notice to Consultant. In such event, the
City shall be immediately given title and possession to all original field notes, drawings and specifications,
written reports and other documents produced or
71 developed for the Work. The City shall pay
Consultant the reasonable value of any portion of the
Work completed prior to termination. The City shall
not be liable for any costs other than the charges or
portions thereof which are specified herein.

Consultant shall not be entitled to payment for
unperformed Work and shall not be entitled to
damages or compensation for termination of work.

Consultant may terminate its obligation to provide
further Work under this Agreement upon 30 calendar
days' written notice to the City only in the event of
City’s failure to perform in accordance with the terms
of this Agreement through no fault of Consultant.

8. Agreement Terms. Nothing herein shall be
construed to give any rights or benefits to anyone
other than the City and the Consultant. The
unenforceability, invalidity or illegality of any
provision(s) of this Agreement shall not render the
other provisions unenforceable, invalid or illegal.

Notice may be given or delivered by depositing the
same in any United States Post Office, certified mail,
return receipt requested, postage prepaid, addressed
to the parties to the addresses set forth in the
Agreement. Consultant shall not assign, sublet, or
transfer this Agreement or any rights under or interest in this Agreement without the written consent of the
City, which may be withheld for any reason.

Consultant is retained as an independent contractor
and is not an employee of the City. No employee or
agent of Consultant shall become an employee of the
City. The individuals signing this Agreement
represent that they have the authority to sign on
behalf of the Parties and bind the Parties to this
Agreement. This is an integrated Agreement
representing the entire understanding of the parties
as to those matters contained herein, and
supersedes and cancels any prior oral or written
understanding or representations with respect to
matters covered hereunder. This Agreement may
not be modified or altered except in writing signed
by both parties hereto. City and Consultant agree
that no waiver of a breach of any provision of this
Agreement by either Consultant or City shall
constitute a waiver of any other breach of the same
provision or any other provision of this Agreement.

Failure of either City or Consultant to enforce at any
time, or from time to time, any provision of this
Agreement, shall not be construed as a waiver of
such provision or breach. Consultant shall promptly
inform City of any contract, agreement, arrangement,
or interest that Consultant may enter into or have
during the performance of this Agreement that may
conflict with City’s interests. This requirement
includes contracts, agreements and arrangements
with manufacturers, suppliers, contractors or other
clients whose interests might be served by the
services performed under this Agreement and
Consultant’s or Consultant’s clients’ interest in land
that might be affected by the services. Consultant
shall take such measures as are necessary in the
performance of this Agreement to prevent actual or
appearances of conflicts of interest. Consultant and
City agree that in any dispute, litigation, arbitration, or other proceeding by which one party either seeks to
enforce its rights under this Agreement (whether in
contract, tort or both) or seeks a declaration of any
rights or obligations under this Agreement, the
prevailing party will be awarded reasonable attorney’s
fees, together with any costs and expenses, to
resolve the dispute and to enforce any judgment,
including post judgment attorney’s fees costs and
expenses and any attorneys’ fees or costs incurred on
appeal of any judgment.
72 CITY COUNCIL STAFF REPORT
Agenda Item: 4.f
Meeting Date: April 8, 2024
SUBJECT: Approve the Inaugural meeting date of the Measure U Citizens Oversight Committee of April 26, 2024, at 1:00 p.m. as agreed to by the City Manager and Measure U Committee members.

PREPARED BY: Wendy Berry, Administrative Services Director DISCUSSION:

Section 2-6-3 (H) of the Solvang Municipal Code states:

Meetings. The inaugural meeting of the committee shall be at a time and place set by City Council. Thereafter, the committee shall meet twice annually at a time and place deemed appropriate by the majority of the committee. At the discretion of the chair, meetings may be rescheduled or cancelled. Meetings shall be called, noticed and conducted in compliance with the Ralph M. Brown Act as amended (Government Code section 54950 et seq.).

Staff has been in contact with the Measure U Committee members, and April 26, 2024 at 1:00 p.m. at the City Hall Council Chamber has been selected as the tentative date and location for the first meeting. If an alternate date becomes necessary, the City Manager will work with Committee Members towards an acceptable solution.

ALTERNATIVES:

None
FISCAL IMPACT:

No Impact.

ATTACHMENTS:

None
73 CITY COUNCIL STAFF REPORT
AGENDA ITEM 4.g
Meeting Date: April 8, 2024
SUBJECT: Adopt Resolution No. 24-1248 Adopting the Second Amended and Restated Joint Powers Agreement for the Santa Barbara County Association of Governments
PREPARED BY: Randy Murphy, City Manager
Chelsea O’Sullivan, City Attorney
DISCUSSION:

The City is a member of the Santa Barbara County Association of Governments joint powers agency (SBCAG), formerly the Santa Barbara County and Cities Area Planning Council. In 1990 the City adopted the First Amended and Restated Joint Powers Agreement (JPA) for SBCAG.

The members of SBCAG determined that the First Amended and Restated JPA needs to be further amended and restated to designate an appropriate body to assume the responsibilities for facilitating regional broadband internet access service or related telecommunications services consistent with, but not limited to, California Senate Bill 156 (2021) (excluding broadband and telecommunication permitting to which each incorporated city and the county shall retain its jurisdictional responsibility).

The Second Amended and Restated JPA makes changes to this effect and would replace the prior versions of the agreement. Resolution No. 24-1248, if adopted, would adopt the Second Amended and Restated JPA and authorize and direct the City Manager and Mayer to take all necessary and appropriate actions to execute the Second Amended and Restated JPA on behalf of the City.

ALTERNATIVES:

None.

FISCAL IMPACT:

None.

ATTACHMENTS:

A. Resolution No. 24-1248
B. Exhibit A: Second Amended Joint Powers Agreement for the Santa Barbara County Association of Governments
74 RESOLUTION NO. 24-1248

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOLVANG, CALIFORNIA ADOPTING

THE SECOND AMENDED AND RESTATED JOINT POWERS AGREEMENT FOR THE SANTA

BARBARA COUNTY ASSOCIATION OF GOVERNMENTS
WHEREAS, in 1966 the County of Santa Barbara, and the Cities of Santa Barbara, Santa Maria, Lompoc, Carpinteria, and Guadalupe established the Santa Barbara County and Cities Area Planning Council (SBCCAPC) through an initial Joint Powers Agreement (JPA) pursuant to Section 6500 et seq. of the California Government Code (Title 1, Division 7, Chapter 5, Article 1); and WHEREAS, beginning in 1990 the member agencies of the SBCCAPC executed an amendment to and restatement of the initial JPA to rebrand the agency as the Santa Barbara County Association of Governments (SBCAG) (hereinafter the First Amended and Restated JPA); and WHEREAS, on August 13, 1990 the City of Solvang adopted Resolution No. 90-173 and thereby adopted the First Amended and Restated JPA; and WHEREAS, a Second Amended and Restated JPA is needed to designate an appropriate body to assume the responsibilities for facilitating regional broadband internet access service or related telecommunications services consistent with, but not limited to, California Senate Bill 156 (2021) (excluding broadband and telecommunication permitting to which each incorporated city and the county shall retain its jurisdictional responsibility); and
WHEREAS, the City of Solvang, as a member agency to the SBCAG, wishes to reapprove, ratify and include all functions, powers, and designations of such joint powers agency as shown in the Second Amended and Restated JPA.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SOLVANG DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The Recitals set forth above are true and correct and are adopted as findings in support of this Resolution.

SECTION 2. The City Council of the City of Solvang hereby adopts the Second Amended and Restated JPA for the SBCAG attached as Exhibit “A” and incorporated herein by reference.

SECTION 3. The City Council of the City of Solvang hereby authorizes and directs the Mayor and City Manager to take all necessary and appropriate actions to execute the Second Amended and Restated JPA for the SBCAG on behalf of the City.

SECTION 4. This Resolution is effective immediately upon adoption.

SECTION 5. That the City Clerk shall certify to the passage and adoption of this Resolution and shall cause a certified copy to be filed in the book of original resolutions.

PASSED, APPROVED AND ADOPTED this 8th day of April, 2024.

_________________________________
Mark Infanti, Mayor
75 APPROVED AS TO FORM: ATTEST:
__________________________________ __________________________________ Chelsea O’Sullivan, City Attorney Annamarie Porter, City Clerk 76 STATE OF CALIFORNIA )
COUNTY OF SANTA BARBARA )ss

CITY OF SOLVANG )
I, Annamarie Porter, City Clerk of the City of Solvang, California do hereby certify that Resolution No. 24-1248 was passed and adopted by the City Council of the City of Solvang at a regular meeting of said City Council held on the 8th day of April, 2024, and thereafter signed and approved by the Mayor and attested by the City Clerk, and that said resolution was adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
________________________________
Annamarie Porter, City Clerk
77

SECOND AMENDED AND RESTATED JOINT POWERS AGREEMENT

FOR THE

SANTA BARBARA COUNTY ASSOCIATION OF GOVERNMENTS
THIS SECOND AMENDED AND RESTATED JOINT POWERS AGREEMENT (“Agreement”) is made by and among the incorporated cities of Buellton, Carpinteria, Goleta, Guadalupe, Lompoc, Santa Barbara, Santa Maria, and Solvang, all being municipal corporations of the State of California within the County of Santa Barbara; and, the County of Santa Barbara, a body politic and corporate and subdivision of the State of California, as follows:

WHEREAS, Sections 6500 et seq. of the California Government Code (Title 1, Division 7, Chapter 5, Article 1), provides for agreements between two or more public agencies to jointly exercise any power common to the contracting parties; and WHEREAS, in 1966, the County of Santa Barbara, and the Cities of Santa Barbara, Santa Maria, Lompoc, Carpinteria, and Guadalupe established the Santa Barbara County and Cities Area Planning Council through an initial Joint Powers Agreement; and WHEREAS, beginning in 1990, the member agencies of the Santa Barbara County and Cities Area Planning Council executed an amendment to the initial Joint Powers Agreement to rebrand the agency as the Santa Barbara County Association of Governments which is considered the first amendment to the initial Joint Powers Agreement; and WHEREAS, through the following resolutions each governing body entered into the first amended Joint Powers Agreement approved in 1990 and replaced by this Second Amended and Restated Joint Powers Agreement:

1. By the City of Buellton, Council Resolution R92-44, on February 27, 1992; 78

2. By the City of Carpinteria, Council Resolution 1937, on July 23, 1990;

3. By the City of Goleta, Council Resolution 02-32, on February 1, 2002;

4. By the City of Guadalupe, Council Resolution 90-933, on August 27, 1990;

5. By the City of Lompoc, Council Resolution 3994(90), on September 18, 1990;

6. By the City of Santa Barbara, Council Resolution 90-163, on October 2, 1990;

7. By the City of Santa Maria, Council Resolution 90-104, on August 7, 1990;

8. By the City of Solvang, Council Resolution 90-173, on August 13, 1990; and

9. By the County of Santa Barbara, Board Resolution 90-744, on July 24, 1990.

WHEREAS, the City of Santa Barbara by virtue of its charter, and the other incorporated cities and the county, parties hereto have the joint and mutual powers, to address regional planning and program concerns, pursuant to various sections of the California Government Code; to designate an appropriate body to assume the planning responsibilities of an airport land use commission pursuant to Section 21670.1 of the California Public Utilities Code; to participate in regional planning within the meaning of title 42 of the United States Code (U.S.C.) section 3334; to designate a representative organization as the metropolitan planning organization pursuant to title 23 of the U.S.C. section 134(b); and to designate an appropriate body to assume the responsibilities for facilitating regional broadband internet access service or related telecommunications services consistent with, but not limited to, California Senate Bill 156 (2021) (excluding broadband and telecommunication permitting to which each incorporated city and the county shall retain its jurisdictional responsibility); and
WHEREAS, prior to 1990, a joint powers agency known as the Santa Barbara County and Cities Area Planning Council had been designated as the Local Transportation Authority for Santa Barbara County pursuant to California Public Utilities Code section 180000 et seq., and as the transportation planning agency pursuant to California Government Code section 29532; and
WHEREAS, prior to 1990, the parties hereto recognized that the County of Santa Barbara with its included incorporated cities had been designated by the Bureau of the Census as 79

a standard metropolitan area, and was changing from a rural to an urban area with continuing expansion of its incorporated cities and development of the formerly undeveloped areas; and
WHEREAS, all parties to said joint powers agency wish to reapprove, ratify, and include all of said functions, powers and designations in said agency and approve and give effect to the resolution adopted by said joint powers agency for it to continue to be known hereafter as the Santa Barbara County Association of Governments.

NOW, THEREFORE, it is agreed as follows:

1. The Santa Barbara County and Cities Area Planning Council that existed prior to 1990 consisting of the five members of the Board of Supervisors of the County of Santa Barbara from time to time in office and of one additional member from each incorporated city within the boundaries of the County of Santa Barbara which is a party to this agreement, shall continue to be known and designated hereafter as the Santa Barbara County Association o f Governments and is ratified, confirmed and continued to exercise the powers and fulfill the responsibilities referred to above and by any and all past action, assignment, designation and commitment as has heretofore been conferred upon said Santa Barbara County and Cities Area Planning Council inallaspects ofitsfunction and under all designations that it has been subject to. Dulyelected members oftheStateLegislature representing Santa Barbara County shall continue exofficiostatus with said agency. Therepresentatives from each citymaybethemayor or anymember of the City Council and shall serve so long as heorshe shall hold office oruntilresignation or removal bymajority vote of the City Council represented. Vacancies among representatives from the incorporated cities shall be filled in the same manner as the first appointment.

CountySupervisors shallservesolong as he or she shall hold office.

2. The Santa Barbara County Association of Governments shall serve as a transportation planning agency pursuant to Section 29532 of the Government Code; 80

as the Transportation authority pursuant to California Public Utilities Code section 180000 et seq.; as the metropolitan planning organization responsible for carrying out the provisions of title 23 of the U.S.C. section 134; as the airport land use commission pursuant to Section 21670.1 of the Public Utilities Code; as a metropolitan clearinghouse pursuant to Section 204 of Public Law 89-754 (42 U.S.C. § 3334); and, as the local agency responsible for facilitating regional broadband internet access service or related telecommunications services consistent with, but not limited to, California Senate Bill 156 (2021) (excluding broadband and telecommunication permitting to which each incorporated city and the county shall retain its jurisdictional responsibility). The Santa Barbara County Association of Governments may by resolution consent to serve as lead planning organization for air quality pursuant to Section 174 of Public Law 95-95 (42 U.S.C. § 7504) in the event the Board of Supervisors of Santa Barbara County relinquishes its designation as lead planning organization.

3. In addition to the incorporated cities mentioned in this Agreement, any other city which may hereafter be incorporated within the boundaries of the County of Santa Barbara and which may desire to participate in the activities of this Santa Barbara County Association of Governments may do so by executing this Agreement without prior approval or ratification of the named parties to this Agreement and shall thereafter be bound by all of the terms and provisions of this Agreement as of the date of execution.

4. The time, place and dates of regular meetings, the method of calling special meetings, the election of such officers and the employment of such personnel as are deemed necessary and appropriate, arrangements for financing, and rules of procedures all be as provided in Bylaws adopted by the Santa Barbara County Association of Governments, or in the absence of Bylaws by majority vote of the governing board of said agency. In any event, regular meetings shall be held not less often than quarterly.
81

5. Officers and employees, including an Executive Director shall be employed by the· Council, as provided in the Ordinances adopted by said Transportation Authority.

6. The Santa Barbara County Treasurer shall be the depositary and have custody of all the money of the Santa Barbara County Association of Governments.

7. The undersigned parties to this Agreement pledge full cooperation and agree to assign representatives to serve as official members of this organization or any committee or subcommittee.

8. This Agreement shall take effect upon its execution by the Chairmen and Clerks of the legislative bodies of all of the parties authorized pursuant to resolutions of such legislative bodies authorizing such execution as indicated below.

9. The Santa Barbara County Association of Governments shall have the powers provided by the acts, ordinances and designations referred to above, and such powers as are necessary to enable it to fulfill and carry out its functions as described herein, including, but not by way of limitation, the following powers:
a. to make and enter into contracts;
b. to apply for and accept grants, advances, and contributions from any source including member Jurisdictions;
c. to employ or contract for the services of agents, employees, consultants and such other persons or firms as it deems necessary;
d. to make plans and conduct studies;
e. to sue and be sued in its own name;
f. to incur debts, liabilities, or obligations, subject to the limitations herein set forth; and
g. to adopt annually a budget setting forth all administrative, operational and capital expenses.
82

10. Nothing herein shall be construed as limiting in any manner the power of any of the respective parties to initiate and complete a local project within their respective jurisdictions with their own funds. It is understood, however, that the recommendations of the agency may have the effect of precluding any favorable action by an agency of the state or federal governments in support of such a project if other than local financing is sought, as determined by the respective state or federal agency under laws, regulations and policies applicable to them.

11. This Agreement shall be effective for a period of five years but shall be deemed automatically renewed by each party hereto for additional five-year periods unless a notice of non-renewal adopted by resolution of the governing body of such a party is given to the Santa Barbara County Association of Governments.

12. If any one or more of the provisions contained herein shall for any reason be held to be invalid, illegal, or unenforceable in any respect, then such provision or provisions shall be deemed severable from the remaining provisions hereof, and such invalidity, illegality, or unenforceability shall not affect any other provision hereof, and this Agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein.

13. This Agreement may be executed in any number of counterparts and each of such counterparts shall for all purposes be deemed to be an original; and all such counterparts, or as many of them as the parties shall preserve undestroyed, shall together constitute one and the same instrument.

IN WITNESS WHEREOF, the parties have executed this Agreement to be effective on the date when fully executed by all parties.
[Signatures on following pages.]
83

CITY OF BUELLTON
Dave King Date:

Mayor
ATTEST:

Scott Wolfe
City Manager
APPROVED AS TO FORM:

Greg Murphy
City Attorney

CITY OF CARPINTERIA
Al Clark Date:

Mayor
ATTEST:

Michael Ramirez
City Manager
APPROVED AS TO FORM:

Jena Shoaf Acos
City Attorney
84

CITY OF GOLETA
Paula Perotte Date:

Mayor
ATTEST:

Robert Nisbet
City Manager
APPROVED AS TO FORM:

Megan Garibaldi
City Attorney

CITY OF GUADALUPE
Ariston Julian Date:

Mayor
ATTEST:

Todd Bodem
City Administrator
APPROVED AS TO FORM:

Philip F. Sinco
City Attorney
85

CITY OF LOMPOC
Jenelle Osborne Date:

Mayor
ATTEST:

Dean Albro
City Manager
APPROVED AS TO FORM:

Jeff Malawy
City Attorney

CITY OF SANTA BARBARA
Paul Casey Date:

City Administrator
ATTEST:

Sarah Gorman
City Clerk Services Manager
APPROVED AS TO FORM:

Ariel P. Calonne
City Attorney
Daniel S. Hentschke,
Assistant City Attorney
86

CITY OF SANTA MARIA
Alice Patino Date:

Mayor
ATTEST:

Sarah Gorman
City Administrator
APPROVED AS TO FORM:

Thomas T. Watson
City Attorney
Jeffrey Patrick
Assistant City Attorney

CITY OF SOLVANG
Mark Infanti Date:

Mayor
ATTEST:

Randy Murphy
City Manager
APPROVED AS TO FORM:

Chelsea O’Sullivan
City Attorney
87

COUNTY OF SANTA BARBARA
Steve Lavagnino Date:

Chair, Board of Supervisors
ATTEST:

Mona Miyasato
County Executive Officer
Clerk of the Board
Deputy Clerk
APPROVED AS TO ACCOUNTING FORM:

Betsy M. Schaffer, CPA
Auditor-Controller
Deputy
APPROVED AS TO FORM:

Rachel Van Mullem
County Counsel
Deputy County Counsel
APPROVED AS TO FORM:

Greg Milligan
Risk Manager
88

SECOND AMENDED AND RESTATED JOINT POWERS AGREEMENT

FOR THE

SANTA BARBARA COUNTY ASSOCIATION OF GOVERNMENTS
THIS SECOND AMENDED AND RESTATED JOINT POWERS AGREEMENT (“Agreement”) is made by and among the incorporated cities of Buellton, Carpinteria, Goleta, Guadalupe, Lompoc, Santa Barbara, Santa Maria, Lompoc, Carpinteria, Guadalupe, and Solvang, all being municipal corporations of the State of California within the County of Santa Barbara;, and, the County of Santa Barbara, a body politic and corporate and subdivision of the State of California, as follows:

WHEREAS, Sections 6500 et seq. of the California Government Code (Title 1, Division 7, Chapter 5, Article 1), provides for agreements between two or more public agencies to jointly exercise any power common to the contracting parties; and WHEREAS, in 1966, the County of Santa Barbara, and the Cities of Santa Barbara, Santa Maria, Lompoc, Carpinteria, and Guadalupe established the Santa Barbara County and Cities Area Planning Council through an initial Joint Powers Agreement; and WHEREAS, beginning in 1990, the member agencies of the Santa Barbara County and Cities Area Planning Council executed an amendment to the initial Joint Powers Agreement to rebrand the agency as the Santa Barbara County Association of Governments which is considered the first amendment to the initial Joint Powers Agreement; and WHEREAS, through the following resolutions each governing body entered into the first amended Joint Powers Agreement approved in 1990 and replaced by this Second Amended and Restated Joint Powers Agreement:
89

1. By the City of Buellton, Council Resolution R92-44, on February 27, 1992;

2. By the City of Carpinteria, Council Resolution 1937, on July 23, 1990;

3. By the City of Goleta, Council Resolution 02-32, on February 1, 2002;

4. By the City of Guadalupe, Council Resolution 90-933, on August 27, 1990;

5. By the City of Lompoc, Council Resolution 3994(90), on September 18, 1990;

6. By the City of Santa Barbara, Council Resolution 90-163, on October 2, 1990;

7. By the City of Santa Maria, Council Resolution 90-104, on August 7, 1990;

8. By the City of Solvang, Council Resolution 90-173, on August 13, 1990; and

9. By the County of Santa Barbara, Board Resolution 90-744, on July 24, 1990.

WHEREAS, the City of Santa Barbara by virtue of its charter, and the other incorporated cities and the county, parties hereto have the joint and mutual powers, to address area regional planning and program concerns, pursuant to various sections of the California Government Code; to designate an appropriate body to assume the planning responsibilities of an airport land use commission pursuant to Section 21670.1 of the California Government Public Utilities Code; to participate in regional planning within the meaning of title 42 of the United States Code (U.S.C.) section U.S.C. § 3334; and to designate a representative organization as the metropolitan planning organization pursuant to title 23 of the U.S.C. §section 134(b); and to designate an appropriate body to assume the responsibilities for facilitating regional broadband internet access service or related telecommunications services consistent with, but not limited to, California Senate Bill 156 (2021) (excluding broadband and telecommunication permitting to which each incorporated city and the county shall retain its jurisdictional responsibility); and WHEREAS, prior to 1990, a joint powers agency known as the Santa Barbara County and Cities Area Planning Council has been exercising such powers for such purposes, and has had been designated as the Local Transportation Authority for Santa Barbara County pursuant to California Public Utilities Code section 180000 et seq., and as the transportation planning agency pursuant to California Government Code section 29532; and
90

WHEREAS, prior to 1990, the parties hereto recognized that the County of Santa Barbara with its included incorporated cities has had been designated by the Bureau of the Census as a standard metropolitan area, and iswas changing from a rural to an urban area with continuing expansion of its incorporated cities and development of the formerly undeveloped areas; and
WHEREAS, all parties to said joint powers agency wish to reapprove, ratify, and include all of said functions, powers and designations in said agency and approve and give effect to the resolution adopted by said joint powers agency for it to continue to be known hereafter as the Santa Barbara County Association of Governments.

NOW, THEREFORE, it is agreed as follows:

1. The Santa Barbara County and Cities Area Planning Council that existed prior to 1990 consisting of the five members of the Board of Supervisors of the County of Santa Barbara from time to time in office and of one additional member from each incorporated city within the boundaries of the County of Santa Barbara which is a party to this agreement, shall continue to be known and designated hereafter as the Santa Barbara County Association o f Governments and is ratified, confirmed and continued to exercise the powers and fulfill the responsibilities referred to above and by any and all past action, assignment, designation and commitment as has heretofore been conferred upon said Santa Barbara County and Cities Area Planning Council in all aspects of its function and under all designations that it has been subject to. Duly elected members of the State Legislature representing Santa Barbara County shall continue ex officio status with said agency. The representatives from each city may be the mayor or any member of the City Council and shall serve so long as he or she shall hold office or until resignation or removal by majority vote of the City Council represented. Vacancies among representatives from the incorporated cities shall be filled in the same manner as the first appointment.

County Supervisors shall serve so long as he or she shall hold office. 91

2. The Santa Barbara County Association of Governments shall serve as a transportation planning agency pursuant to § Section 29532 of the Government Code;, as the Transportation authority pursuant to California Public Utilities Code section 180000 et Sseq.;, as the metropolitan planning organization responsible for carrying out the provisions of title 23 of the U.S.C. §section 134,; as the airport land use commission pursuant to § Section 21670.1 of the Public Utilities Code,; and as a metropolitan clearinghouse pursuant to § Section 204 of Public Law 89-754 (42 U.S.C. § 3334); and, as the local agency responsible for facilitating regional broadband internet access service or related telecommunications services consistent with, but not limited to, California Senate Bill 156 (2021) (excluding broadband and telecommunication permitting to which each incorporated city and the county shall retain its jurisdictional responsibility). The Santa Barbara County Association of Governments may by resolution consent to serve as lead planning organization for air quality pursuant to Section 174 of Public Law 95-95 (42 U.S.C. § 7504) in the event the Board of Supervisors of Santa Barbara County relinquishes its designation as lead planning organization.

3. In addition to the incorporated cities mentioned in this Agreement, any other city which may hereafter be incorporated within the boundaries of the County of Santa Barbara and which may desire to participate in the activities of this Santa Barbara County Association of Governments may do so by executing this Agreement without prior approval or ratification of the named parties to this Agreement and shall thereafter be bound by all of the terms and provisions of this Agreement as of the date of execution.

4. The time, place and dates of regular meetings, the method of calling special meetings, the election of such officers and the employment of such personnel as are deemed necessary and appropriate, arrangements for financing, and rules of procedures all be as provided in Bylaws adopted by the Santa Barbara County Association of Governments, or in the absence of Bylaws by majority vote of the governing board of said agency. In any event, regular meetings shall be held not less 92

often than quarterly.

5. Officers and employees, including an Executive Director shall be employed by the· Council, as provided in the Ordinances adopted by said Transportation Authority.

6. The Santa Barbara County Treasurer shall be the depositary and have custody of all the money of the Santa Barbara County Association of Governments.

7. The undersigned parties to this Agreement pledge full cooperation and agree to assign representatives to serve as official members of this organization or any committee or subcommittee.

8. This Agreement shall take effect upon its execution by the Chairmen and Clerks of the legislative bodies of all of the parties authorized pursuant to resolutions of such legislative bodies authorizing such execution as indicated below.

9. The Santa Barbara County Association of Governments shall have the powers provided by the acts, ordinances and designations referred to above, and such powers as are necessary to enable it to fulfill and carry out its functions as described herein, including, but not by way of limitation, the following powers:
a. to make and enter into contracts;
b. to apply for and accept grants, advances, and contributions from any source including member Jurisdictions;
c. to employ or contract for the services of agents, employees, consultants and such other persons or firms as it deems necessary;
d. to make plans and conduct studies;
e. to sue and be sued in its own name;
f. to incur debts, liabilities, or obligations, subject to the limitations herein set forth; and
g. to adopt annually a budget setting forth all administrative, operational and 93

capital expenses.

10. Nothing herein shall be construed as limiting in any manner the power of any of the respective parties to initiate and complete a local project within their respective jurisdictions with their own funds. It is understood, however, that the recommendations of the agency may have the effect of precluding any favorable action by an agency of the state or federal governments in support of such a project if other than local financing is sought, as determined by the respective state or federal agency under laws, regulations and policies applicable to them.

11. This Agreement shall be effective for a period of five years but shall be deemed automatically renewed by each party hereto for additional five-year periods unless a notice of non-renewal adopted by resolution of the governing body of such a party is given to the Santa Barbara County Association of Governments.

12. If any one or more of the provisions contained herein shall for any reason be held to be invalid, illegal, or unenforceable in any respect, then such provision or provisions shall be deemed severable from the remaining provisions hereof, and such invalidity, illegality, or unenforceability shall not affect any other provision hereof, and this Agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein.

11.13. This Agreement may be executed in any number of counterparts and each of such counterparts shall for all purposes be deemed to be an original; and all such counterparts, or as many of them as the parties shall preserve undestroyed, shall together constitute one and the same instrument.

IN WITNESS WHEREOF, the parties have executed this Agreement to be effective on the date when fully executed by all parties.
94

[Signatures on following pages.]
95

CITY OF BUELLTON

Dave King Date:

Mayor

ATTEST:

Scott Wolfe
City Manager

APPROVED AS TO FORM:

Greg Murphy
City Attorney

CITY OF CARPINTERIA

Al Clark Date:

Mayor

ATTEST:

Michael Ramirez
City Manager

APPROVED AS TO FORM:

Jena Shoaf Acos
City Attorney

96

CITY OF GOLETA

Paula Perotte Date:

Mayor

ATTEST:

Robert Nisbet
City Manager

APPROVED AS TO FORM:

Megan Garibaldi
City Attorney

CITY OF GUADALUPE

Ariston Julian Date:

Mayor

ATTEST:

Todd Bodem
City Administrator

APPROVED AS TO FORM:

Philip F. Sinco
City Attorney

97

CITY OF LOMPOC

Jenelle Osborne Date:

Mayor

ATTEST:

Dean Albro
City Manager

APPROVED AS TO FORM:

Jeff Malawy
City Attorney

CITY OF SANTA BARBARA

Paul Casey Date:

City Administrator

ATTEST:

Sarah Gorman
City Clerk Services Manager

APPROVED AS TO FORM:

Ariel P. Calonne
City Attorney

Daniel S. Hentschke,
Assistant City Attorney

98

CITY OF SANTA MARIA

Alice Patino Date:

Mayor

ATTEST:

Sarah Gorman
City Administrator

APPROVED AS TO FORM:

Thomas T. Watson
City Attorney

Jeffrey Patrick
Assistant City Attorney

CITY OF SOLVANG

Mark Infanti Date:

Mayor

ATTEST:

Randy Murphy
City Manager

APPROVED AS TO FORM:

Dave Fleishman
City Attorney

99

COUNTY OF SANTA BARBARA

Steve Lavagnino Date:

Chair, Board of Supervisors

ATTEST:

Mona Miyasato
County Executive Officer
Clerk of the Board

Deputy Clerk

APPROVED AS TO ACCOUNTING FORM:

Betsy M. Schaffer, CPA
Auditor-Controller

Deputy

APPROVED AS TO FORM:

Rachel Van Mullem
County Counsel

Deputy County Counsel

APPROVED AS TO FORM:

Greg Milligan
Risk Manager

100

CITY COUNCIL STAFF REPORT
Agenda Item: 4.h
Meeting Date: April 8, 2024
SUBJECT: Approve the Management Analyst Revised Job Description PREPARED BY: Wendy Berry, Administrative Services Director DISCUSSION:

The Management Analyst position has been vacant since September 2022. Staff has evaluated the need of the position together with the current staffing and has determined the position should be filled to assist the City Manager and the other departments. The position was already included in the organizational chart and funded in the budget so no budget adjustment is required.

This position will be a full-time unrepresented position with benefits at salary range 134 Step I $44.19– Step 5 $55.23.

ALTERNATIVES:

None
FISCAL IMPACT:

No fiscal impact because this is a budgeted position.

ATTACHMENTS:

A. Job Description Redline Version
B. Job Description Final
C. Organizational Chart
101
Management Analyst
Approved 04-08-24 by CC

CITY OF SOLVANG

MANAGEMENT ANALYST

JOB DESCRIPTION
Class specifications are intended to present a descriptive list of the range of duties performed by employees in this class. Specifications are not intended to reflect all duties performed within the job.

JOB SUMMARY:

This position will perform a variety of specialized, administrative, analytical duties and will be engaged on a professional level with each department and its Department Head as well as other local, regional, state and federal governmental agencies and community organizations on a professional and technical level related to a broad range of city projects and programs.

The position may work on assignment directly with the City Council, Boards and Commissions.

It will provide broad development and experience in each area of municipal management.

DISTINGUISHING CHARACTERISTICS
An incumbent is expected to carry out general administrative assignments and special projects with only minimal supervision and refers to supervisory personnel those matters which involve policy and procedure decisions, technical questions, deviations from standard practice and unusual public relations problems. Work is reviewed through daily/weekly consultation for accuracy, conformance with established standards and quality and adherence to instructions.

SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from the City Manager.

May exercise direct supervision over assigned technical and administrative support personnel.

May exercise work leadership including the supervision of interns and volunteers and/or may provide guidance and leadership for daily activities and assigned projects or tasks with others as assigned.

ESSENTIAL FUNCTIONS
• Assists in establishing and implementing organizational policies and procedures; monitors effectiveness of policies and procedures and makes recommendations for improvement as appropriate.
• Responds to requests for information and assistance from officials, management staff, outside agencies, City employees, and the public.
• Participates in the development and implementation of new or revised City and Department programs, systems, procedures, and methods of operation. 102
Management Analyst
Approved 04-08-24 by CC
• Monitors and manages the City’s risk management program. • Participates in organization and staffing studies of City departments. • Keeps abreast in coordination with the city attorney on new laws and regulations affecting municipal operations.
• Utilizes various computer applications and software packages; enters and maintains data; generates reports from a database or network system; creates documents using word processing software.
• Prepares reports for the City Manager.
• Assist with the management and oversight of various special projects as assigned, inter-departmental process improvements, and cyclical performance audits of various operations.
• Assist in the preparation, development, and administration of department or division operating, multi-year and/or capital improvement budgets. • Collect, compile and analyze information from various sources on a variety of specialized topics related to programs administered by the position or by management staff including complex financial, budget, or administrative issues or questions. • Prepare and present staff reports and presentations at various City Council, commission/board, and other governmental meetings; draft City Council documents; serve on various committees and task forces.
• Research grant opportunities and prepare grant proposals; monitor and administer grants. • Evaluate operations and activities of assigned responsibilities; recommend improvements and modifications; prepare various reports on operations and activities. • Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service. • Assists in development of purchasing policies, standards, and procedures and monitors compliance with them.
• Develops and implements city-wide information technology systems policies and standards, coordinates preparation of city-wide priorities for new systems acquisitions and replacements.
• Assists in coordinating department training activities; administering department budgets; implements city-wide personnel policies at the department level. • Assures adequate support, maintenance and training for organization-wide office automation applications, including local and wide area network operations, data communications, and other electronic systems (such as telephones and copiers).

EXPERIENCE, TRAINING, AND LICENSE
103
Management Analyst
Approved 04-08-24 by CC
Any combination of experience and training that would likely provide the required knowledge and abilities may be qualifying. A typical way to obtain the knowledge and abilities would be:
• Graduation from an accredited college or university with a Bachelor’s degree or equivalent in Business or Public Administration, or a related field. • Three years of increasingly responsible municipal administrative experience or substantial experience in administration and management of an organization. • Possession of a valid Class “C” California driver’s license and a satisfactory driving record.

The City Manager or his/her designee may accept a valid driver’s license from another state if applicant acknowledges his/her intent and ability to acquire a California driver’s license within three months by signing an acknowledgement form.

KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of:
• Principles and practices of administration, analytical skills includingprogram monitoring, personnel practices, policy, project measurement and control administration. • Municipal operations, procedures, policies, laws, objectives and organization. • Research methods and techniques, statistical and work measurements, and standards development and implementation.
• Computer literacy.
• Modern office practices, procedures and equipment.
• Recordkeeping techniques and procedures.
• Correct English usage, grammar, spelling, punctuation and vocabulary. • Budget systems and procedures.
• Principles of project management.
• Contract management.

Ability to:
• Research, recommend, and develop new policies impacting department operations/procedures.
• Perform moderately difficult and/or complex professional administrative and analytical work requiring the highest levels of confidentiality and sensitivity to issues. • Respond to problem situations in an effective manner in coordination with the City Manager.
• Deal constructively with conflict and develop effective resolutions. • Organize, set priorities and exercise sound independent judgment within areas of responsibility.
• Organize and maintain office and specialized files; compose routine correspondence from brief instructions; communicate clearly and effectively orally and in writing. • Understand and follow written and oral instructions.
• Prepare clear, accurate and concise records and reports. • Use tact and discretion in dealing with sensitive situations and establish and maintain effective working relationships with the City Manager, City Council, management, staff, the public, and others encountered in the course of work.
• Provide excellent customer service.
104
Management Analyst
Approved 04-08-24 by CC
• Skillfully and safety operate a motor vehicle when required in the course of performing work duties.

SPECIAL REQUIREMENTS
Ability to attend special City events including weekends, evenings and holidays, as required.

Ability to attend night meetings and work extended hours, as needed and/or required.

PHYSICAL AND MENTAL DEMANDS
The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

While performing the duties of this class, the employee is constantly required to sit and frequently stand, walk, talk and hear, both in person and by telephone; use hands or fingers to handle, touch, or operate standard office equipment; and reach with hands and arms.

Employee occasionally reaches for item above or below desk level, and lifts and carries records and documents, typically weighing less than 20 pounds.

Vision: Specific vision abilities required by this job include close vision and the ability to adjust focus; travel by vehicle while conducting City business.

Hearing: Effectively hear and comprehend oral instructions and communication.

WORKING CONDITIONS
The employee typically works in an office environment. Non-traditional work hours may be required in order to accommodate the City’s needs including attendance at City Council meetings, special City events, and matters requiring the presence of the incumbent. These hours may include, but are not limited to: weekends, evenings and holidays. The employee may be required to travel using public transportation. Generally clean work environment with limited exposure to conditions such as dust, fumes, odors or noise. Travel throughout the City may be required.

Mental Demands:

While performing the duties of this class, the employee is regularly required to use oral and written communication skills; exercise sound judgment in the absence of specific guidelines; establish priorities and work on multiple assignments and projects concurrently; meet intense and changing deadlines given continual interruptions; and interact appropriately with staff, management, City officials, Boards, Commissions, contractors, consultants and others encountered in the course of work.

FLSA STATUS
This is an Exempt classification.

Disaster Service Worker:
105
Management Analyst
Approved 04-08-24 by CC
All City of Solvang employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

This is to acknowledge that I have received a copy of this job description and understand its contents.
_________________________________ ___________________________________ Employee Signature Date
106
City of Solvang - FY 2023-2024 Organizational Chart

RESIDENTS OF CITY OF SOLVANG

CITY COUNCIL

CITY ATTORNEY CITY MANAGER

ADMINISTRATION

CITY CLERK

MANAGEMENT ANALYST

ACCOUNTING

SUPERVISOR
OFFICE

ASSISTANT

RECREATION

COORDINATOR

ENGINEER
TECH

PLANNING

MANAGER

PUBLIC WORKS UTILITIES

MAINTENANCE

SUPERVISOR
LEAD

MAINTENANCE

MAINTENANCE

WORKER I

MAINTENANCE

WORKER II

MAINTENANCE

WORKER II

MAINTENANCE

WORKER I/II

ACCOUNTING

ASSISTANT

UTILITY BILLING
CLERK

UTILITIES

DIRECTOR

HUMAN RESOURCE

SPECIALIST

PUBLIC WORKS

DIRECTOR

ASSISTANT

PLANNER
WATER

SUPERVISOR

WASTEWATER

SUPERVISOR

LEAD WATER

OPERATOR

LEAD WW

OPERATOR
WATER

OPERATOR II
WATER

OPERATOR I
WW

OPERATOR III
WW

OPERATOR II
WW

OPERATOR I

COLLECTION
SYSTEM

INFORMATION

TECHNOLOGY
(Contract)

BUILDING
(Contract)

SB COUNTY LAW
ENFORCEMENT & FIRE (Contract)

MARKETING
(Contract)

VISITOR CENTER
(Contract)

RECREATION
CLERK
Organization Chart Key:
- Elected by Residents of Solvang
- Appointed by City Council
- Contracts managed by City Staff
- City Department
- Department Heads
Managerial Positions
Supervisory Positions
CODE

ENFORCEMENT

JANITORIAL
(Contract)

STORMWATER
(Contract)

ADMINISTRATIVE

SERVICES DIRECTOR

MARKETING

AND EVENTS

COORDINATOR
WATER

OPERATOR I

PARKS &

RECREATION
PARKS

MAINTENANCE
PARKS

MAINTENANCE

REC SPECIAL
EVENTS

SPECIAL ADVISOR
107

CITY COUNCIL STAFF REPORT
Agenda Item: 4.i
Meeting Date: April 8, 2024
SUBJECT: Adopt Resolution No. 24-1246 Approving the Annual Investment Policy for 2024.

PREPARED BY: Wendy Berry, Administrative Services Director DISCUSSION:

California Government Code Section §53646 (a)(2) states the Treasurer or Chief Fiscal Officer of the local agency may annually render to the legislative body of that local agency and any oversight committee of that local agency a statement of investment policy, which the legislative body of the local agency shall consider at a public meeting. Any change in the policy shall also be considered by the legislative body of the local agency at a public meeting. Adopting an annual Investment Policy is also recommended by the City’s auditors and the Government Finance Officers Association (GFOA).

The purpose of the investment policy is to provide guidelines for ensuring prudent money management, providing for daily cash flow requirements and meeting the objectives of the Policy. The City’s goals include the enhancement of economic status and the protection of cash investments. The criteria when selecting investments are Safety, Liquidity and Return on Investment.

Currently, the City’s money is held in Montecito Bank & Trust, the Local Agency Investment Fund (LAIF) and Five Star Bank. The City is earning interest on the Montecito Bank & Trust account at approximately 1.78%, LAIF’s interest rate is approximately 4.12%, and Five Star Money Market account is 4%.

Staff made several changes to the investment policy to include investments in Non-Negotiable Certificates of Deposits and a Joint Powers Authority Pool. The Joint Powers Authority Pool provides public agencies the opportunity to invest funds on a cooperative basis in rated pools that are managed in accordance with state laws with the primary objectives of offering participants safety, daily and nextday liquidity and optimized returns.

The City’s Investment Policy is reviewed and adopted annually.

ALTERNATIVES:

The City Council may make changes to the policy.

FISCAL IMPACT:

Approving the Investment Policy does not have a significant financial impact. The Policy promotes the City’s objectives to safeguard the principal, remain liquid, and strive for maximum investment returns.

The amount invested in various investment securities is dependent on the cash flow needs of the City and the market dictates the earnings on the majority of the City’s portfolio.

ATTACHMENTS:

A – Resolution 24-1246 and Investment Policy
B – Investment Policy (with changes tracked)
108
RESOLUTION NO. 24-1246

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOLVANGCALIFORNIA ADOPTING THE ANNUAL INVESTMENT POLICY FOR 2024.

WHEREAS, the California State Legislature passed legislation during 1984 session required the filing of an annual Statement of Investment Policy by local public agencies; and WHEREAS, the Governor of the State of California signed such legislation (Chapter 1226 into law effective January 1, 1985); and
WHEREAS, California Government Code §53646 (a)(2) states the treasurer or chief fiscal officer of a local agency or district may submit an investment policy to the governing body and treasurer oversight committee should one exist. Any change in the policy shall also be considered by the legislative body of the local agency at a public meeting. The investment program shall be in conformance with federal, state, and other legal requirements, including California Government Code 53600 and 53630 et seq.; and
WHEREAS, the City of Solvang shall invest public funds in such a manner as to comply with state and local laws, ensure prudent money management, provide for daily cash flow requirements, and meet the objectives of the Policy, in priority order of Safety, Liquidity and Return on investment; and WHEREAS, the cash management system of the City of Solvang is designed to accurately monitor expenditures and revenues, thus insuring the investment of monies to the fullest extent possible. Attempts to obtain highest interest yields possible are a statement of fact as long as investments meet the criteria required for safety and liquidity, and WHEREAS, the City’s investment portfolio shall remain efficiently liquid to meet all operating requirements that may be reasonably anticipated.

NOW, THEREFORE THE CITY COUNCIL OF THE CITY OF SOLVANG DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. That the Annual Investment Policy has been reviewed at a public meeting held on April 8, 2024.

SECTION 2. That the City Council hereby delegates the duties of the City Treasurer to the Administrative Services Director for a one-year period from April 8, 2024 – April 9, 2025, as per California Government Code §53607.

SECTION 3. That the City Council authorizes the City Manager to execute all required documents for new investments.

SECTION 4. The City of Solvang does hereby adopt the Investment Policy attached hereto and made part of this Resolution as Exhibit “A”.

SECTION 5. The approved financial institution list includes MBS Securities, King Capital Advisors, California Class, LPL Financial LLC, Five Star Bank, Montecito Bank and Trust and Local Area Investment Fund.

SECTION 6. That this Resolution is effective immediately upon adoption.

Attachment A
109
SECTION 7. That the City Clerk shall certify to the passage and adoption of this Resolution and shall cause a certified copy to be filed in the book of original resolutions.

PASSED, APPROVED AND ADOPTED this 8th day of April, 2024. __________________________________
Mark Infanti, Mayor
APPROVED AS TO FORM: ATTEST:
________________________________ __________________________________ Chelsea O’Sullivan, City Attorney Annamarie Porter, City Clerk 110

STATE OF CALIFORNIA )
COUNTY OF SANTA BARBARA )ss

CITY OF SOLVANG )
I, Annamarie Porter, City Clerk of the City of Solvang, California do hereby certify that Resolution No. 24-1246 was passed and adopted by the City Council of the City of Solvang at a regular meeting of said City Council held on the 8th day of April, 2024, and thereafter signed and approved by the Mayor and attested by the City Clerk, and that said resolution was adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
________________________________
Annamarie Porter, City Clerk
111
1 Exhibit A
Investment Policy
for 2024
112
2 TABLE OF CONTENTS

1. Policy……………………………………………………………………………………………...3

2. Scope……………………………………………………………………………………………..3

3. Prudence…………………………………………………………………………………………3

4. Objective………………………………………………………………………………………....3

5. Delegation Of Authority…………………………………………………………………………4

6. Ethics and Conflict of Interest………………………………………………………………….4

7. Authorized Dealers and Institutions…………………………………………………………...4

8. Authorized and Suitable Investments…………………………………………………………5

9. Review Investment Portfolio……………………………………………………………………6

10. Investment pools/Mutual Funds………………………………………………………………..6

11. Collateralization………………………………………………………………………………….7

12. Safekeeping and Custody………………………………………………………………………7

13. Diversification…………………………………………………………………………………….7

14. Maximum Maturities……………………………………………………………………………..7

15. Internal Controls………………………………………………………………………………….7

16. Performance Standards…………………………………………………………………………8

17. Investing Reporting………………………………………………………………………………8

18. Investment Policy Adoption……………………………………………………………………..8

19. Approved financial Institution List ……………………………………………………………..9

20. Glossary…………………………….……………………………………………………………10
113
3 1.0 Policy
The City of Solvang shall invest public funds in such a manner as to comply with state and local laws, ensure prudent money management, provide for daily cash flow requirements, and meet the objectives of the Policy, in priority order of Safety, Liquidity and Return on investment. California Government Code §53646 (a)(2) states the treasurer or chief fiscal officer of a local agency or district may submit an investment policy to the governing body and treasurer oversight committee should one exist. Any change in the policy shall also be considered by the legislative body of the local agency at a public meeting. The investment program shall be in conformance with federal, state, and other legal requirements, including California Government Code 53600 and 53630 et seq.

2. Scope
This investment policy applies to all funds and investment activities and financial assets of the City of Solvang. The funds covered by this policy are accounted for and incorporated in the City of Solvang’s Annual Comprehensive Financial Report (ACFR) and include:

General Fund
Special Revenue Funds
Debt Service Funds
Capital Project Funds
Internal Service Funds
Agency Funds
Enterprise Funds
This investment policy does not apply to Bond Proceeds, Deferred Compensation Funds, Retirement or Retiree Health Care savings/trusts/plans. California Government Code Section 5922(d) authorizes proceeds of bonds to be invested in accordance with related offering documentation. These Code Sections recognize the unique needs and objectives of such proceeds. Likewise, Deferred Compensation Plans are covered under California Government Code.

3. 0 Prudence: Reference: CA Govt. Code 53600.3 and 53646 The City Treasurer is authorized to make investment decisions on behalf of the City investing public funds subject to the prudent investment standard. The Prudent Investor Standard (California Government Code Section 53600.3 states, that “When investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds, a trustee shall act with care, skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the agency, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the City”. The standard of prudence to be used by investment officials shall be applied in the context of managing an overall portfolio.

4.0 Objective: Reference: CA Govt. Code 53600.5
The primary objectives, in priority order, of investment activities shall be safety, liquidity,and return on investment.

A. Safety: of principal is the foremost objective of the investment program. Investments of the City shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. To attain this objective the City will diversify its investments by investing funds among a variety of securities with independent returns.

Liquidity:

The City’s investment portfolio shall remain sufficiently liquid to meet all operating requirements that may be reasonably anticipated.
114
4 Return on Investments:

The City investment portfolio shall have the objective of attaining a comparative performance measurement or an acceptable rate of return throughout budgetary and economic cycles. These measurements should be commensurate with the City’s investment risk constraints identified in the investment Policy and the cash flow characteristics of the portfolio.

5.0 Delegation of Authority: Reference: CA Govt. Code 41006 and 53607 California Government Code Section 53601 states the legislative body of a local agency is authorized to invest surplus moneys as specified in that code section. In accordance with California Government Code Section 53607, the authority to invest or reinvest the funds of the City or to sell or exchange securities so purchased may be delegated to the City Treasurer/Administrative Services Director for a one-year period by the City Council. Subject to review, the City Council may renew the delegation of authority under this code section each year.

The City of Solvang City Council, as permitted under California Government Code 53607 delegates its authority to invest or reinvest City funds to the City Treasurer, who is also the Administrative Services Director. The City Treasurer shall be responsible for all investment transactions undertaken and shall establish a system of controls to regulate the activities of City officials involved in any aspect of the investment program in the absence of the City Treasurer. In case of the City Treasurer’s absence, the City Council delegates investment authority to the City Manager. The City Council may renew the delegation of authority under this code section each year.

Duties and Responsibilities

5.1 City Treasurer (Administrative Services Director): Charged with the responsibility for all public funds and securities belonging to or under the control of the City, and for the deposit and investment of those funds in accordance with the principles of sound treasury management and in accordance with the applicable laws, ordinances and policies adopted by the City.

5.2 Administrative Service Department Staff: Charged with recording investment activity in the accounting records and with verifying the Treasurer’s records with broker confirmations, bank statements and safekeeping records.

5.3 City Council: May delegate to the City Treasurer for a one-year period, the authority to invest the City’s funds. Subject to review, the City Council may also annually consider and approve a written Statement of Investment Policy at a public meeting. Any change to the Investment Policy at any time shall also be considered by the City Council at a public meeting.

6.0 Ethics and Conflict of Interest:

Employees and Investment Officers shall refrain from personal business activity that could conflict with the proper execution and management of the policy and investment program or which could impair their ability to make impartial decisions. Employees and Investment Officers must provide a public disclosure document by February 1 of each year or when the material interest in the financial institutions or personal investment positions require it. Furthermore, Employees and Investment Officers must refrain from undertaking personal investment transactions with the same individual (s) employed by the financial institution with whom business is conducted on behalf of the City.

7.0 Authorized Dealers and Institutions: Reference: CA Govt. Code 53601.5 The Treasurer will maintain a list of approved financial institutions authorized to provide investment services to the City in the State of California. This list shall be approved by City Council. These may include “primary” dealers or regional dealers that qualify under Securities & Exchange Commission Rule 15C3-1 (uniform net capital rule. Best practices include the following:
115
5 7.1 A competitive bid process, when practical, will be used to place all investment purchases, other than those that are classified as “new issue” securities. On an annual basis, the Treasurer shall recommend a list of at least two broker/dealers who are authorized to provide investment services. All broker/dealers who wish to be considered for the list must meet the following minimum requirements:

7.2 A determination that all approved broker/dealer firms and individuals covering the public agency, are reputable and trustworthy.

7.3 The broker/dealer firms should have the ability to meet all their financial obligations in dealing with City; 3) the firms, individuals covering the agency, should be knowledgeable and experienced in Public Agency investing and the investment products involved.

7.4 No public deposit shall be made except in a qualified public depository as established by the established state laws.

7.5 All financial institutions and broker/dealers who desire to conduct investment transactions with the public agency may supply the Treasurer with audited financial statements, proof of FINRA certification, trading resolution, proof of State of California registrations, a completed broker/dealer questionnaire, certification of having read City’s investment policy and depository contracts.

An annual review of the financial condition and registrations of qualified bidders may be conducted by the Treasurer and a current audited financial statement requested for each financial institution and broker/dealer in which the City invests.

8.0 Authorized and Suitable Investments:

California Government Code Section 53601, 53601.6, 53601.8, 53635, 53635.2, 53638 and 53684 include a number of requirements on how and where public money may be invested. The City is empowered by statute to invest in the following types of securities:

Permitted Investments City Dollar Limit,
Maximum Percentage of
Portfolio Limit
Maturity Limit
Local Agency Investment
Fund
$50 million, 100% None
Agency Issues (Govt.
sponsored Enterprise, or
GSE, instruments)
50% 5 years
Negotiable Certificates of
Deposits
30% 5 years
Non-Negotiable Certificates of
Deposit
50% 5 years
Public Funds Checking or
Savings Account
100% None
Shares of Beneficial Interest
(i.e, money market mutual
funds)
20% (10% in any one mutual
fund)
N/A
U.S. Treasury Issues 100% 5 years
State of California Issues 30% 5 years
Issues of Entities outside of
California
30% 5 years
116
6 Issues of Other California
Entities
30% 5 years
Joint Powers Authority Pool 50% N/A
City of Solvang Bonds 100% 5 years
Corporate Bonds 30% minimum rating by at
least one of the following and
a maximum of 10% per issuer:

S&P A, Moody’s A@, Fitch A
5 years
Commercial Paper 25% or portfolio; 10% per
issuer; Rating of A1/P1’ or
higher from S & P Moody’s
270 days
Any State of California legislative action that further restricts allowable maturities, investment types or percentage allocations will be incorporated into the City’s Policy and supersedes any and all previous applicable language. If the City is holding an investment that is subsequently prohibited by a legislative change, the City may hold that investment, if it is deemed prudent by the Investment Officer, until the maturity date to avoid an unnecessary loss.

9.0 Review if Investment Portfolio:

The securities held by the City must be in compliance with Section 8.0 Authorized and Suitable Investments at the time of purchase. Because some securities may not comply with Section 8.0 Authorized and Suitable Investments subsequent to the date of purchase, the City Treasurer shall at least quarterly review the portfolio to identify those securities that do not comply. The City Treasurer shall establish procedures to report to the City Council, major and critical incidences of noncompliance identified through the review of the portfolio.

10.0 Investment Pools/Mutual Funds
A thorough investigation of the pool/fund is required prior to investing, and on a continual basis. There shall be a questionnaire developed which will answer the following general questions:

10.1. A description of eligible investment securities, and a written statement of investment policy and objectives.

10.2. A description of interest calculations and how it is distributed, and how gains and losses are treated.

10.3. A description of how the securities are safeguarded (including the settlement processes), and how often the securities are priced and the program audited.

10.4. A description of who may invest in the program, how often, what size deposit and withdrawal are allowed.

10.5. A schedule for receiving statements and portfolio listings.

10.6. A description of how the pool/fund maintain reserves, retained earnings, etc. or is all income after expenses distributed to participants.

10.7. A fee schedule that discloses when and how fees are assessed. 117
7 10.8. The eligibility of the pool/fund to invest in bond proceeds and a description of its practices.

11.0 Collateralization: Reference: CA Govt. Code 53601
Collateralization is required on certificates of deposits and sweep checking accounts. In order to anticipate market changes and provide a level of security for all funds, the collateralization level will be (110%) of market value of principal and accrued interest.

The City chooses to limit collateral to the following: certificates of deposits, sweep checking accounts, and agency issues. Collateral will always be held by an independent third party with whom the entity has a current custodial agreement. A clearly marked evidence of ownership (safekeeping receipt) must be supplied to the entity and retained.

At the City Treasurer’s discretion, the collateral requirements may be waived for certificates of deposits up to $250,000 which are fully insured by the Federal Deposit Insurance Corporation.

12.0 Safekeeping and Custody: Reference: CA Govt. Code 53608 All securities will be received and delivered on a delivery versus payment (DVP) basis. Securities will be held by a third-party custodian/safekeeping account designated by the Treasurer and evidenced by safekeeping receipts. Said securities shall be held in a manner that establishes the government entity’s right of ownership. The only exception to the foregoing shall be depository accounts and securities purchases made with: LAIF, time certificates of deposit and money market mutual funds held directly with issuing institution, since the purchased securities are not deliverable.

13.0 Diversification
The City recognizes that investment risks can result from issuer defaults, market price changes, or various technical complications leading to temporary illiquidity. To minimize the City’s exposure to these types of risk, the portfolio should be diversified among several types of institutions, instruments, and maturities. The Treasurer shall minimize default risk by prudently selecting only instruments and institutions, which at the time of placement have been evaluated for their financial viability and compliance with this policy.

No individual investment transaction shall be undertaken that jeopardizes the total capital position of the overall portfolio. Risk shall also be managed by subscribing to a portfolio management philosophy that helps to control market and interest rate risk by matching investments with cash flow requirements.

See section 9.0 Authorized and Suitable Investments, which lists the City’s maximum percentage limits and promotes a diverse portfolio.

14.0 Maximum Maturities
To the extent possible, the City will attempt to match its investments with anticipated cash flow requirements. Matching maturities with cash flow dates will reduce the need to sell securities prior to maturity, thus reducing market risk. Unless matched to a specific cash flow and approved by City Council, the City will not directly invest in securities maturing more than 5 years from the date of purchase.

15.0 Internal Controls
The City Treasurer shall establish an annual process of independent review by an external auditor. This review will provide internal control by assuring compliance with policies and procedures. • Proper documentation obtained from confirmation and cash disbursement wire transfers is required for each investment transaction.
118
8 • Timely bank reconciliation is conducted to ensure proper handling of all transactions. • The investment portfolio and all related transactions are reviewed and balanced to appropriate general ledger accounts by the Administrative Services Department on a monthly and quarterly basis.

16.0 Performance Standards
The investment portfolio shall be designed with the objective of obtaining a rate of return throughout budgetary and economic cycles, commensurate with investment risk constraints and cash flow needs.

The City’s basic investment strategy is to buy and hold investments until maturity However, the City Treasurer may sell a security due to adverse changes in credit risk or due to unexpected cash flow needs.

The Market Yield benchmark used by the Treasurer is to determine whether market yields are being achieved and shall be the rate of return from the following indices: Local Agency Investment Fund (LAIF) and 6- month and 1-year Treasury Bills.

17.0 Investment Reporting Reference: CA Govt. Code 53607 and 53646 (b) In accordance with California Government Code Section 53607, the Treasurer shall file a monthly investment report with the City Clerk who will place the report on the agenda of the next regular City Council meeting. The City Treasurer shall review and render monthly and quarterly investment portfolio reports to the City Manager and City Council.
• The monthly report shall include an accounting of all receipts, disbursements, and fund balances.
• The quarterly reports shall include the book and market value of the cash investment, the classification of the investment, the name of the institution or entity, the rate of interest, and the maturity dates for all securities.
• The quarterly report will include a statement of compliance of the portfolio with the investment policy or an explanation as to why the portfolio is not in compliance per Government Code 53646(b)(2).
• The quarterly report will include a statement on availability of funds to meet its obligations within the next six months per Government Code 53646(b)(3).

18.0 Investment Policy Adoption: Reference: CA Govt. Code 53646 The City’s Investment Policy shall be adopted by resolution annually by the City Council. The policy shall be reviewed annually by the City Council and any modifications made thereto must be approved by the City Council.
119
9 APPROVED FINANCIAL INSTITUTION LIST

1. MBS Securities

2. King Capital Advisors

3. California Class

4. LPL Financial LLC

5. Five Star Bank

6. Montecito Bank & Trust

7. Local Area Investment Fund
120
10 19.0 Glossary
ANNUAL COMPREHENSIVE FINANCIAL REPORT (ACFR): The official financial annual report of the City. It includes five combined statements for each individual fund and account group prepared in conformity with GAAP. It also includes supporting schedules necessary to demonstrate compliance with finance related legal and contractual provisions, extensive introductory material, and a detailed Statistical Section.

AGENCIES: Federal agency securities and/or Government Ͳ sponsored enterprises.

ASK PRICE: The price at which securities are offered.

BEAR MARKET: A period of generally pessimistic attitudes and declining market prices.

BENCHMARK: A comparative base for measuring the performance or risk tolerance of the investment portfolio. A benchmark should represent a close correlation to the level of risk and the average duration of the portfolio’s investments.

BID PRICE: The price offered by a buyer of securities. (When you are selling securities, you ask for a bid.) See Offer.

BOND: An interest-bearing security issued by a corporation, quasi-governmental agency or other body, which can be executed through a bank or trust company. A bond is a form of debt with an interest rate, maturity, and face value, and is usually secured by specific assets. Most bonds have a maturity of greater than one year, and generally pay interest semiannually.

BOND RATING: The classification of a bond’s investment quality.

BOOK VALUE: The amount at which a security is carried on the books of the holder or issuer. The book value is often the cost, plus or minus amortization, and may differ significantly from the market value.

BROKER: A broker brings buyers and sellers together for a commission.

BULL MARKET: A period of generally optimistic attitudes and increasing market prices.

CERTIFICATE OF DEPOSIT (CD): A time deposit with a specific maturity evidenced by a Certificate.

Large denomination.

CDs are typically negotiable.

COLLATERAL: Securities, evidence of deposit or other property, which a borrower pledges to secure repayment of a loan. Also refers to securities pledged by a bank to secure deposits of public monies.

COMMERCIAL PAPER: Short term obligations with maturities ranging from 2 to 270 days issued by banks, corporations, and other borrowers to investors with temporarily idle cash. Such instruments are unsecured and usually discounted, although some are interest bearing.

COMMISSION: The broker’s or agent’s fee for purchasing or selling securities for a client.

COUPON: (a) The annual rate of interest that a bond’s issuer promises to pay the bondholder on the bond’s face value. (b) A certificate attached to a bond evidencing interest due on a payment date.

DEALER: A dealer, as opposed to a broker, acts as a principal in all transactions, buying and selling for his own account.
121
11 DEBENTURE: A bond secured only by the general credit of the issuer.

DEFAULT RISK: This is the risk that a company or individual will be unable to make the required payments on their obligation. Standard measurement tools to gauge default risk include credit ratings by Nationally Recognized Statistical Rating Organizations (NRSROs).

DELIVERY VERSUS PAYMENT: There are two methods of delivery of securities: delivery versus payment and delivery versus receipt. Delivery versus payment is delivery of securities with an exchange of money for the securities. Delivery versus receipt is delivery of securities with an exchange of a signed receipt for the securities.

DISCOUNT: The difference between the cost price of a security and its maturity when quoted at lower than face value. A security selling below original offering price shortly after sale also is considered to be at a discount.

FEDERAL RESERVE SYSTEM: The central bank of the United States which consists of a sevenmember Board of Governors, 12 regional banks and approximately 5,700 commercial banks that are members.

DISCOUNT SECURITIES: Noninterest bearing money market instruments that are issued a discount and redeemed at maturity for full face value (e.g., U.S. Treasury Bills).

DIVERSIFICATION: Dividing investment funds among a variety of securities offering independent returns.

DURATION: A measure of the sensitivity of the price (the value of principal) of a fixed income investment to a change in interest rates. Duration is expressed as a number of years. Rising interest rates mean falling bond prices, while declining interest rates mean rising bond prices.

FEDERAL CREDIT AGENCIES: Agencies of the Federal government set up to supply credit to various classes of institutions and individuals, e.g., S&L’s, small business firms, students, farmers, farm cooperatives, and exporters.

FEDERAL DEPOSIT INSURANCE CORPORATION (FDIC): A federal agency that insures bank deposits, currently up to $250,000 per entity.

FEDERAL FUNDS RATE: The rate of interest at which Fed funds are traded. This rate is currently pegged by the Federal Reserve through open market operations.

FEDERAL OPEN MARKET COMMITTEE (FOMC): Consists of seven members of the Federal Reserve Board and five of the twelve Federal Reserve Bank Presidents. The President of the New York Federal Reserve Bank is a permanent member, while the other Presidents serve on a rotating basis. The Committee periodically meets to set Federal Reserve guidelines regarding purchases and sales of Government Securities in the open market as a means of influencing the volume of bank credit and money.

FISCAL YEAR: An accounting or tax period comprising any twelve-month period. The City’s fiscal year begins on July 1.

FULL FAITH AND CREDIT: The unconditional guarantee of the United States government backing a debt for repayment.

INTEREST RATE: The interest payable each year on borrowed funds, expressed as a percentage of the principal.
122
12 INVESTMENT: Use of capital to create more money, either through income producing vehicles or through more risk-oriented ventures designed to result in capital gains.

INVESTMENT PORTFOLIO: A collection of securities held by a bank, individual, institution, or government agency for investment purposes. LAIF: trade name for the California State Local Agency Investment Fund. Chapter 730, Statutes of 1976 of the State of California, established the LAIF. The LAIF enables local governmental agencies to remit money not required for immediate needs to the State Treasurer for the purpose of investment. To derive the maximum rate of return possible, the State Treasurer has elected in invest these monies with State monies as a part of the Pooled Money Investment Account. Each local governmental unit has the exclusive determination of the length of time its money will be on deposit with the State Treasurer. At the end of each calendar quarter, all earnings derived from investments are distributed by the State respective amounts deposited in the LAIF and the length of time such amounts remained therein. Prior to the distribution, the State’s cost of administering the program is deducted from the earnings. The California Government Code states that monies placed for deposit in LAIF are in trust in the custody of the State Treasurer and cannot be borrowed or be withheld from the City. Further, the right of the City to withdraw its deposited money from the LAIF upon demand may not be altered, impaired, or denied in any way by any State official or agency based upon the State’s failure to adopt a budget by July 1 of each new fiscal year.

LIQUIDITY: A liquid asset is one that can be converted easily and rapidly into cash without a substantial loss of value. In the money market, a security is said to be liquid if the spread between bid and asked prices is narrow and reasonable size can be done at those quotes.

MARKET RISK: This is the risk that the value of a security will raise or decline because of changes in market conditions.

MARKET VALUE: the price at which a security is currently being sold in the market.

MATURITY: the date that the principal or stated value of debt instrument becomes due and payable.

MONEY MARKET: The market in which short-term debt instruments (bills, commercial paper, bankers’ acceptances, etc.) are issued and traded.

MUTUAL FUND: An investment company that pools money and can invest in a variety of securities, including fixed income securities and money market instruments. Mutual funds are regulated by the Investment Company Act of 1940 and must abide by Securities and Exchange Commission (SEC) disclosure guidelines.

NEGOTIABLE CERTIFICATES OF DEPOSIT: Fixed deposit certificate that may be negotiated (traded) to a third party. The institution issuing the certificate promises to pay face value plus accrued interest at maturity or semiannually if maturity is over one year.

NRSRO: This acronym stands for Nationally Recognized Statistical Rating Organization, which is a credit rating agency that issues credit ratings that the U.S. Securities and Exchange Commission (SEC) permits other financial firms to use for certain regulatory purposes. NRSROs include Standard & Poor’s, Moody’s, and Fitch ratings.

OFFER: The price asked by a seller of securities. (When you are buying securities, you ask for an offer.) See Asked and Bid.

OPEN MARKET OPERATIONS: Purchases and sales of government and certain other securities in the open market by the New York Federal Reserve Bank as directed by the FOMC to influence the volume of money and credit in the economy. Purchases inject reserves into the bank system and stimulate growth of money and credit; sales have the opposite effect. Open market operations are the Federal Reserve’s most important and most flexible monetary policy tool. 123
13 PORTFOLIO: The collection of securities held by an individual or institution. The combined holding of more than one stock, bond, commodity, real estate investment, cash equivalent, or other asset. The purpose of a portfolio is to reduce risk by diversification.

PRINCIPAL: The face or par value of an instrument.

PRIMARY DEALER: A group of government securities dealers who submit daily reports of market activity and positions and monthly financial statements to the Federal Reserve Bank of New York and are subject to its informal oversight. Primary dealers include Securities and Exchange Commission (SEC)Ͳregistered securities broker dealers, banks, and a few unregulated firms.

QUALIFIED PUBLIC DEPOSITORIES: A financial institution which does not claim exemption from the payment of any sales or compensating use or ad valorem taxes under the laws of this state, which has segregated for the benefit of the commission eligible collateral having a value of not less than its maximum liability and which has been approved by the Public Deposit Protection Commission to hold public deposits.

RATE OF RETURN: 1) The yield which can be attained on a security based on its purchase price or its current market price. 2) Income earned on an investment, expressed as a percentage of the cost of the investment.

RATING: The designation used by investors’ services to rate the quality of a security’s creditworthiness.

Moody’s ratings range from the highest Aaa, down through Aa, A, Bbb, Ba, B, etc. while Standard and Poor’s rating range from the highest AAA, down through AA, A, BBB, BB, B, etc.

REFINANCING: Rolling over the principal on securities that have reached maturity or replacing them with the sale of new issues. The object may be to save interest costs or to extend the maturity of the loan.

SAFEKEEPING: A service offered to customers for a fee, where securities are held in the vaults for protection.

SECONDARY MARKET: A market made for the purchase and sale of outstanding issues following the initial distribution.

SECURITIES & EXCHANGE COMMISSION: Agency created by Congress to protect investors in securities transactions by administering securities legislation.

SEC RULE 15(C)3Ͳ1: See Uniform Net Capital Rule.

SECURITIES: investment instruments such as bonds, stocks and other instruments of indebtedness or equity.

SPREAD: The difference between two figures or percentages. For example, it may be the difference between the bid and asked prices of a quote, or between the amount paid when bought and the amount received when sold.

TREASURY BILLS (TͲBILL): U.S. Treasury Bills are short term, direct obligations of the U.S.

Government issued with original maturities of 13 weeks, 26 weeks and 52 weeks; sold in minimum amounts of $10,000 in multiples of $5,000 above the minimum. Treasury Bills are issued in book entry form only and are sold on a discount basis.

TRUSTEE: A bank designated as the custodian of funds and the official representative for bondholders.

UNDERWRITER: A dealer bank or financial institution which arranges for the sale and distribution of a 124
14 large batch of securities and assumes the responsibility for paying the net purchase price.

UNIFORM NET CAPITAL RULE: Securities and Exchange Commission requirement that member firms as well as nonmember broker dealers in securities maintain a maximum ratio of indebtedness to liquid capital of 15 to 1; also called net capital rule and net capital ratio. Indebtedness covers all money owed to a firm, including margin loans and commitments to purchase securities, one reason new public issues are spread among members of underwriting syndicates. Liquid capital includes cash and assets easily converted into cash.

U.S. GOVERNMENT AGENCIES: Instruments issued by various U.S. government agencies most of which are secured only by the credit worthiness of the particular agency.

YIELD: The rate of annual income return on an investment, expressed as a percentage. (a) INCOME YIELD is obtained by dividing the current dollar income by the current market price for the security. (b) NET YIELD or YIELD TO MATURITY is the current income yield minus any premium above par or plus any discount from par in purchase price, with the adjustment spread over the period from the date of purchase to the date of maturity of the bond.
125
1 Investment Policy
for 2024
126
2 TABLE OF CONTENTS

1. Policy……………………………………………………………………………………………...3

2. Scope……………………………………………………………………………………………..3

3. Prudence…………………………………………………………………………………………3

4. Objective………………………………………………………………………………………....3

5. Delegation Of Authority…………………………………………………………………………4

6. Ethics and Conflict of Interest………………………………………………………………….4

7. Authorized Dealers and Institutions…………………………………………………………...4

8. Authorized and Suitable Investments…………………………………………………………5

9. Review Investment Portfolio……………………………………………………………………6

10. Investment pools/Mutual Funds………………………………………………………………..6

11. Collateralization………………………………………………………………………………….7

12. Safekeeping and Custody………………………………………………………………………7

13. Diversification…………………………………………………………………………………….7

14. Maximum Maturities……………………………………………………………………………..7

15. Internal Controls………………………………………………………………………………….7

16. Performance Standards…………………………………………………………………………8

17. Investing Reporting………………………………………………………………………………8

18. Investment Policy Adoption……………………………………………………………………..8

19. Glossary…………………………………………………………………………………………..8

20. Approved Financial Institution List……………………………………………………………13 127
3 Investment Policy

1.0 Policy
The City of Solvang shall invest public funds in such a manner as to comply with state and local laws, ensure prudent money management, provide for daily cash flow requirements, and meet the objectives of the Policy, in priority order of Safety, Liquidity and Return on investment. California Government Code §53646 (a)(2) states the treasurer or chief fiscal officer of a local agency or district may submit an investment policy to the governing body and treasurer oversight committee should one exist. Any change in the policy shall also be considered by the legislative body of the local agency at a public meeting. The investment program shall be in conformance with federal, state, and other legal requirements, including California Government Code 53600 and 53630 et seq.

2. Scope
This investment policy applies to all funds and investment activities and financial assets of the City of Solvang. The funds covered by this policy are accounted for and incorporated in the City of Solvang’s Annual Comprehensive Financial Report (ACFR) and include:

General Fund
Special Revenue Funds
Debt Service Funds
Capital Project Funds
Internal Service Funds
Agency Funds
Enterprise Funds
This investment policy does not apply to Bond Proceeds, Deferred Compensation Funds, Retirement or Retiree Health Care savings/trusts/plans. California Government Code Section 5922(d) authorizes proceeds of bonds to be invested in accordance with related offering documentation. These Code Sections recognize the unique needs and objectives of such proceeds. Likewise, Deferred Compensation Plans are covered under California Government Code.

3. 0 Prudence: Reference: CA Govt. Code 53600.3 and 53646 The City Treasurer is authorized to make investment decisions on behalf of the City investing public funds subject to the prudent investment standard. The Prudent Investor Standard (California Government Code Section 53600.3 states, that “When investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds, a trustee shall act with care, skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the agency, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the City”. The standard of prudence to be used by investment officials shall be applied in the context of managing an overall portfolio.

4.0 Objective: Reference: CA Govt. Code 53600.5
The primary objectives, in priority order, of investment activities shall be safety, liquidity,and return on investment.

A. Safety: of principal is the foremost objective of the investment program. Investments of the City shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. To attain this objective the City will diversify its investments by investing funds among a variety of securities with independent returns.

Liquidity:

The City’s investment portfolio shall remain sufficiently liquid to meet all operating requirements that Exhibit A Formatted: Font: (Default) Arial, 12 pt, Bold 128
4 may be reasonably anticipated.

Return on Investments:

The City investment portfolio shall have the objective of attaining a comparative performance measurement or an acceptable rate of return throughout budgetary and economic cycles. These measurements should be commensurate with the City’s investment risk constraints identified in the investment Policy and the cash flow characteristics of the portfolio.

5.0 Delegation of Authority: Reference: CA Govt. Code 41006 and 53607 California Government Code Section 53601 states the legislative body of a local agency is authorized to invest surplus moneys as specified in that code section. In accordance with California Government Code Section 53607, the authority to invest or reinvest the funds of the City or to sell or exchange securities so purchased may be delegated to the City Treasurer/Administrative Services Director for a one-year period by the City Council. Subject to review, the City Council may renew the delegation of authority under this code section each year.

The City of Solvang City Council, as permitted under California Government Code 53607 delegates its authority to invest or reinvest City funds to the City Treasurer, who is also the Administrative Services Director. The City Treasurer shall be responsible for all investment transactions undertaken and shall establish a system of controls to regulate the activities of City officials involved in any aspect of the investment program in the absence of the City Treasurer. In case of the City Treasurer’s absence, the City Council delegates investment authority to the City Manager. The City Council may renew the delegation of authority under this code section each year.

Duties and Responsibilities

5.1 City Treasurer (Administrative Services Director): Charged with the responsibility for all public funds and securities belonging to or under the control of the City, and for the deposit and investment of those funds in accordance with the principles of sound treasury management and in accordance with the applicable laws, ordinances and policies adopted by the City.

5.2 Administrative Services Department Staff: Charged with recording investment activity in the accounting records and with verifying the Treasurer’s records with broker confirmations, bank statements and safekeeping records.

5.3 City Council: May delegate to the City Treasurer for a one-year period, the authority to invest the City’s funds. Subject to review, the City Council may also annually consider and approve a written Statement of Investment Policy at a public meeting. Any change to the Investment Policy at any time shall also be considered by the City Council at a public meeting.

6.0 Ethics and Conflict of Interest:

Employees and Investment Officers shall refrain from personal business activity that could conflict with the proper execution and management of the policy and investment program or which could impair their ability to make impartial decisions. Employees and Investment Officers must provide a public disclosure document by February 1 of each year or when the material interest in the financial institutions or personal investment positions require it. Furthermore, Employees and Investment Officers must refrain from undertaking personal investment transactions with the same individual (s) employed by the financial institution with whom business is conducted on behalf of the City.

7.0 Authorized Dealers and Institutions: Reference: CA Govt. Code 53601.5

7.1. The Treasurer will maintain a list of approved financial institutions authorized to provide investment services to the City in the State of California. This list shall be approved by City Council. These may include “primary” dealers or regional dealers that qualify under Securities & Exchange Commission 129
5 Rule 15C3-1 (uniform net capital rule. Best practices include the following: 1) A competitive bid process, when practical, will be used to place all investment purchases, other than those that are classified as “new issue” securities. On an annual basis, the Treasurer shall recommend a list of at least two broker/dealers who are authorized to provide investment services. The list shall be approved by the City Council. All broker/dealers who wish to be considered for the list must meet the following minimum requirements:

7. 1) A determination that all approved broker/dealer firms and individuals covering the public agency, are reputable and trustworthy,

7. 2) the broker/dealer firms should have the ability to meet all their financial obligations in dealing with City.

7. 3 the firms, individuals covering the agency, should be knowledgeable and experienced in Public Agency investing and the investment products involved.

7.4 no public deposit shall be made except in a qualified public depository as established by the established state laws.

7.5) all financial institutions and broker/dealers who desire to conduct investment transactions with the public agency may supply the Treasurer with audited financial statements, proof of FINRA certification, trading resolution, proof of State of California registrations, a completed broker/dealer questionnaire, certification of having read City’s investment policy and depository contracts.

An annual review of the financial condition and registrations of qualified bidders may be conducted by the Treasurer and a current audited financial statement requested for each financial institution and broker/dealer in which the City invests.

7.1.a Must be a “primary” or regional dealer that qualifies under the Securities and Exchange Commission Rule 15C3Ͳ1 (Uniform Net Capital Rule)

7.1.b Must be experienced in public agency investing and investment products and familiar with the California Government Code as related to investments for local governmental agencies.

7.1.c Must have been in business for at least three years.

7.1.d Must supply the Treasurer with the following: • current audited financial statements, proof of Financial Industry Regulatory Authority (FINRA) certification, • trading resolution, • depository contracts, • proof of State of California registration, • completed broker/dealer questionnaire, and • certification of having read the City’s investment policy.

7.1.e The Treasurer shall consider the creditworthiness of institutions.

7.2. If a third-party investment advisor is authorized to conduct investment transactions on the City’s behalf, the investment advisor may use their own list of approved broker/dealers and financial institutions. The investment advisor’s approved list must be made available to the City upon request.

7.3. No public deposit shall be made except in a qualified public depository as established by the established state laws.

7.4. The Treasurer will conduct an annual review of the financial condition and registrations of qualified bidders. A current audited financial statement is required to be on file for each financial institution and broker/dealer in which the City invests.

8.0 Authorized and Suitable Investments:

California Government Code Section 53601, 53601.6, 53601.8, 53635, 53635.2, 53638 and 53684 include a number of requirements on how and where public money may be invested. The City is empowered by statute to invest in the following types of securities:

Formatted: Font color: Red
Formatted: Font color: Red
Formatted: Font color: Red
130
6 Permitted Investments City Dollar Limit,
Maximum Percentage of
Portfolio Limit
Maturity Limit
Local Agency Investment
Fund
$50 million, 100% None
Agency Issues (Govt.
sponsored Enterprise, or
GSE, instruments)
50% 5 years
Negotiable Certificates of
Deposits
30% 5 years
Non-Negotiable Certificates of
Deposit
50% 5 years
Public Funds Checking or
Savings Account
100% None
Shares of Beneficial Interest
(i.e, money market mutual
funds)
20% (10% in any one mutual
fund)
NoneN/A
U.S. Treasury Issues 100% 5 years
State of California Issues 30% 5 years
Issues of Entities outside of
California
30% 5 years
Issues of Other California
Entities
30% 5 years
Joint Powers Authority Pool 50% N/A
City of Solvang Bonds 100% 5 years
Corporate Bonds 30% minimum rating by at
least one of the following and
a maximum of 10% per issuer:

S&P A, Moody’s A@, Fitch A
5 years
Commercial Paper 25% or portfolio; 10% per
issuer; Rating of A1/P1’ or
higher from S & P Moody’s
270 days
Any State of California legislative action that further restricts allowable maturities, investment types or percentage allocations will be incorporated into the City’s Policy and supersedes any and all previous applicable language. If the City is holding an investment that is subsequently prohibited by a legislative change, the City may hold that investment, if it is deemed prudent by the Investment Officer, until the maturity date to avoid an unnecessary loss.

9.0 Review if Investment Portfolio:
131
7 The securities held by the City must be in compliance with Section 8.0 Authorized and Suitable Investments at the time of purchase. Because some securities may not comply with Section 8.0 Authorized and Suitable Investments subsequent to the date of purchase, the City Treasurer shall at least quarterly review the portfolio to identify those securities that do not comply. The City Treasurer shall establish procedures to report to the City Council, major and critical incidences of noncompliance identified through the review of the portfolio.

10.0 Investment Pools/Mutual Funds
A thorough investigation of the pool/fund is required prior to investing, and on a continual basis. There shall be a questionnaire developed which will answer the following general questions:

10.1. A description of eligible investment securities, and a written statement of investment policy and objectives.

10.2. A description of interest calculations and how it is distributed, and how gains and losses are treated.

10.3. A description of how the securities are safeguarded (including the settlement processes), and how often the securities are priced and the program audited.

10.4. A description of who may invest in the program, how often, what size deposit and withdrawal are allowed.

10.5. A schedule for receiving statements and portfolio listings.

10.6. A description of how the pool/fund maintain reserves, retained earnings, etc. or is all income after expenses distributed to participants.

10.7. A fee schedule that discloses when and how fees are assessed.

10.8. The eligibility of the pool/fund to invest in bond proceeds and a description of its practices.

11.0 Collateralization: Reference: CA Govt. Code 53601
Collateralization is required on certificates of deposits and sweep checking accounts. In order to anticipate market changes and provide a level of security for all funds, the collateralization level will be (110%) of market value of principal and accrued interest.

The City chooses to limit collateral to the following: certificates of deposits, sweep checking accounts, and agency issues. Collateral will always be held by an independent third party with whom the entity has a current custodial agreement. A clearly marked evidence of ownership (safekeeping receipt) must be supplied to the entity and retained.

At the City Treasurer’s discretion, the collateral requirements may be waived for certificates of deposits up to $250,000 which are fully insured by the Federal Deposit Insurance Corporation.

12.0 Safekeeping and Custody: Reference: CA Govt. Code 53608 All securities will be received and delivered on a delivery versus payment (DVP) basis. Securities will be held by a third-party custodian/safekeeping account designated by the Treasurer and evidenced by safekeeping receipts. Said securities shall be held in a manner that establishes the government entity’s right of ownership. The only exception to the foregoing shall be depository accounts and securities purchases made with: LAIF, time certificates of deposit and money market mutual funds held directly with issuing institution, since the purchased securities are not deliverable. 132
8 13.0 Diversification
The City recognizes that investment risks can result from issuer defaults, market price changes, or various technical complications leading to temporary illiquidity. To minimize the City’s exposure to these types of risk, the portfolio should be diversified among several types of institutions, instruments, and maturities. The Treasurer shall minimize default risk by prudently selecting only instruments and institutions, which at the time of placement have been evaluated for their financial viability and compliance with this policy.

No individual investment transaction shall be undertaken that jeopardizes the total capital position of the overall portfolio. Risk shall also be managed by subscribing to a portfolio management philosophy that helps to control market and interest rate risk by matching investments with cash flow requirements.

See section 9.0 Authorized and Suitable Investments, which lists the City’s maximum percentage limits and promotes a diverse portfolio.

14.0 Maximum Maturities
To the extent possible, the City will attempt to match its investments with anticipated cash flow requirements. Matching maturities with cash flow dates will reduce the need to sell securities prior to maturity, thus reducing market risk. Unless matched to a specific cash flow and approved by City Council, the City will not directly invest in securities maturing more than 5 years from the date of purchase.

15.0 Internal Controls
The City Treasurer shall establish an annual process of independent review by an external auditor. This review will provide internal control by assuring compliance with policies and procedures. • Proper documentation obtained from confirmation and cash disbursement wire transfers is required for each investment transaction. •
• Timely bank reconciliation is conducted to ensure proper handling of all transactions. • • The investment portfolio and all related transactions are reviewed and balanced to appropriate general ledger accounts by the Administrative Services Department on a monthly and quarterly basis.

16.0 Performance Standards
The investment portfolio shall be designed with the objective of obtaining a rate of return throughout budgetary and economic cycles, commensurate with investment risk constraints and cash flow needs.

The City’s basic investment strategy is to buy and hold investments until maturity However, the City Treasurer may sell a security due to adverse changes in credit risk or due to unexpected cash flow needs.

The Market Yield benchmark used by the Treasurer is to determine whether market yields are being achieved and shall be the rate of return from the following indices: Local Agency Investment Fund (LAIF) and 6Ͳ- month and 1-Ͳyear Treasury Bills.

17.0 Investment Reporting Reference: CA Govt. Code 53607 and 53646 (b) In accordance with California Government Code Section 53607, the Treasurer shall file a monthly investment report with the City Clerk who will place the report on the agenda of the next regular City Council meeting. The City Treasurer shall review and render monthly and quarterly investment portfolio Formatted: Font: (Default) Arial
Formatted: List Paragraph, Bulleted + Level: 1 +
Aligned at: 0.25" + Indent at: 0.5"
Formatted: Font: (Default) Arial
Formatted: List Paragraph, Bulleted + Level: 1 +
Aligned at: 0.25" + Indent at: 0.5"
Formatted: Font: (Default) Arial
Formatted: List Paragraph, Bulleted + Level: 1 +
Aligned at: 0.25" + Indent at: 0.5"
133
9 reports to the City Manager and City Council.

The City Treasurer shall review and render monthly and quarterly investment portfolio reports to the City Manager and City Council.
• The monthly report shall include an accounting of all receipts, disbursements, and fund balances.
• The quarterly reports shall include the book and market value of the cash investment, the classification of the investment, the name of the institution or entity, the rate of interest, and the maturity dates for all securities.
• The quarterly report will include a statement of compliance of the portfolio with the investment policy or an explanation as to why the portfolio is not in compliance per Government Code 53646(b)(2).
• The quarterly report will include a statement on availability of funds to meet its obligations within the next six months per Government Code 53646(b)(3).

18.0 Investment Policy Adoption: Reference: CA Govt. Code 53646 The City’s Investment Policy shall be adopted by resolution annually by the City Council. The policy shall be reviewed annually by the City Council and any modifications made thereto must be approved by the City Council.

Formatted: Font: (Default) Arial
Formatted: List Paragraph, Bulleted + Level: 1 +
Aligned at: 0.25" + Indent at: 0.5"
Formatted: Font: (Default) Arial
Formatted: List Paragraph, Bulleted + Level: 1 +
Aligned at: 0.25" + Indent at: 0.5"
Formatted: Font: (Default) Arial
Formatted: List Paragraph, Bulleted + Level: 1 +
Aligned at: 0.25" + Indent at: 0.5"
Formatted: Font: (Default) Arial
Formatted: List Paragraph, Bulleted + Level: 1 +
Aligned at: 0.25" + Indent at: 0.5"
134
10 APPROVED FINANCIAL INSTITUTION LIST

1. MBS Securities

2. King Capital Advisors

3. California Class

4. LPL Financial LLC

5. Five Star Bank

6. Montecito Bank & Trust

7. Local Area Investment Fund
135
11 19.0 Glossary
ANNUAL COMPREHENSIVE FINANCIAL REPORT (ACFR): The official financial annual report of the City. It includes five combined statements for each individual fund and account group prepared in conformity with GAAP. It also includes supporting schedules necessary to demonstrate compliance with finance related legal and contractual provisions, extensive introductory material, and a detailed Statistical Section.

AGENCIES: Federal agency securities and/or Government Ͳ sponsored enterprises.

ASK PRICE: The price at which securities are offered.

BEAR MARKET: A period of generally pessimistic attitudes and declining market prices.

BENCHMARK: A comparative base for measuring the performance or risk tolerance of the investment portfolio. A benchmark should represent a close correlation to the level of risk and the average duration of the portfolio’s investments.

BID PRICE: The price offered by a buyer of securities. (When you are selling securities, you ask for a bid.) See Offer.

BOND: An interest-bearing security issued by a corporation, quasi-governmental agency or other body, which can be executed through a bank or trust company. A bond is a form of debt with an interest rate, maturity, and face value, and is usually secured by specific assets. Most bonds have a maturity of greater than one year, and generally pay interest semiannually.

BOND RATING: The classification of a bond’s investment quality.

BOOK VALUE: The amount at which a security is carried on the books of the holder or issuer. The book value is often the cost, plus or minus amortization, and may differ significantly from the market value.

BROKER: A broker brings buyers and sellers together for a commission.

BULL MARKET: A period of generally optimistic attitudes and increasing market prices.

CERTIFICATE OF DEPOSIT (CD): A time deposit with a specific maturity evidenced by a Certificate.

Large denomination.

CDs are typically negotiable.

COLLATERAL: Securities, evidence of deposit or other property, which a borrower pledges to secure repayment of a loan. Also refers to securities pledged by a bank to secure deposits of public monies.

COMMERCIAL PAPER: Short term obligations with maturities ranging from 2 to 270 days issued by banks, corporations, and other borrowers to investors with temporarily idle cash. Such instruments are unsecured and usually discounted, although some are interest bearing.

COMMISSION: The broker’s or agent’s fee for purchasing or selling securities for a client.

COUPON: (a) The annual rate of interest that a bond’s issuer promises to pay the bondholder on the bond’s face value. (b) A certificate attached to a bond evidencing interest due on a payment date.

DEALER: A dealer, as opposed to a broker, acts as a principal in all transactions, buying and selling for his own account.
136
12 DEBENTURE: A bond secured only by the general credit of the issuer.

DEFAULT RISK: This is the risk that a company or individual will be unable to make the required payments on their obligation. Standard measurement tools to gauge default risk include credit ratings by Nationally Recognized Statistical Rating Organizations (NRSROs).

DELIVERY VERSUS PAYMENT: There are two methods of delivery of securities: delivery versus payment and delivery versus receipt. Delivery versus payment is delivery of securities with an exchange of money for the securities. Delivery versus receipt is delivery of securities with an exchange of a signed receipt for the securities.

DISCOUNT: The difference between the cost price of a security and its maturity when quoted at lower than face value. A security selling below original offering price shortly after sale also is considered to be at a discount.

FEDERAL RESERVE SYSTEM: The central bank of the United States which consists of a sevenmember Board of Governors, 12 regional banks and approximately 5,700 commercial banks that are members.

DISCOUNT SECURITIES: Noninterest bearing money market instruments that are issued a discount and redeemed at maturity for full face value (e.g., U.S. Treasury Bills).

DIVERSIFICATION: Dividing investment funds among a variety of securities offering independent returns.

DURATION: A measure of the sensitivity of the price (the value of principal) of a fixed income investment to a change in interest rates. Duration is expressed as a number of years. Rising interest rates mean falling bond prices, while declining interest rates mean rising bond prices.

FEDERAL CREDIT AGENCIES: Agencies of the Federal government set up to supply credit to various classes of institutions and individuals, e.g., S&L’s, small business firms, students, farmers, farm cooperatives, and exporters.

FEDERAL DEPOSIT INSURANCE CORPORATION (FDIC): A federal agency that insures bank deposits, currently up to $250,000 per entity.

FEDERAL FUNDS RATE: The rate of interest at which Fed funds are traded. This rate is currently pegged by the Federal Reserve through open market operations.

FEDERAL OPEN MARKET COMMITTEE (FOMC): Consists of seven members of the Federal Reserve Board and five of the twelve Federal Reserve Bank Presidents. The President of the New York Federal Reserve Bank is a permanent member, while the other Presidents serve on a rotating basis. The Committee periodically meets to set Federal Reserve guidelines regarding purchases and sales of Government Securities in the open market as a means of influencing the volume of bank credit and money.

FISCAL YEAR: An accounting or tax period comprising any twelve-month period. The City’s fiscal year begins on July 1.

FULL FAITH AND CREDIT: The unconditional guarantee of the United States government backing a debt for repayment.

INTEREST RATE: The interest payable each year on borrowed funds, expressed as a percentage of the principal.
137
13 INVESTMENT: Use of capital to create more money, either through income producing vehicles or through more risk-oriented ventures designed to result in capital gains.

INVESTMENT PORTFOLIO: A collection of securities held by a bank, individual, institution, or government agency for investment purposes. LAIF: trade name for the California State Local Agency Investment Fund. Chapter 730, Statutes of 1976 of the State of California, established the LAIF. The LAIF enables local governmental agencies to remit money not required for immediate needs to the State Treasurer for the purpose of investment. To derive the maximum rate of return possible, the State Treasurer has elected in invest these monies with State monies as a part of the Pooled Money Investment Account. Each local governmental unit has the exclusive determination of the length of time its money will be on deposit with the State Treasurer. At the end of each calendar quarter, all earnings derived from investments are distributed by the State respective amounts deposited in the LAIF and the length of time such amounts remained therein. Prior to the distribution, the State’s cost of administering the program is deducted from the earnings. The California Government Code states that monies placed for deposit in LAIF are in trust in the custody of the State Treasurer and cannot be borrowed or be withheld from the City. Further, the right of the City to withdraw its deposited money from the LAIF upon demand may not be altered, impaired, or denied in any way by any State official or agency based upon the State’s failure to adopt a budget by July 1 of each new fiscal year.

LIQUIDITY: A liquid asset is one that can be converted easily and rapidly into cash without a substantial loss of value. In the money market, a security is said to be liquid if the spread between bid and asked prices is narrow and reasonable size can be done at those quotes.

MARKET RISK: This is the risk that the value of a security will raise or decline because of changes in market conditions.

MARKET VALUE: the price at which a security is currently being sold in the market.

MATURITY: the date that the principal or stated value of debt instrument becomes due and payable.

MONEY MARKET: The market in which short-term debt instruments (bills, commercial paper, bankers’ acceptances, etc.) are issued and traded.

MUTUAL FUND: An investment company that pools money and can invest in a variety of securities, including fixed income securities and money market instruments. Mutual funds are regulated by the Investment Company Act of 1940 and must abide by Securities and Exchange Commission (SEC) disclosure guidelines.

NEGOTIABLE CERTIFICATES OF DEPOSIT: Fixed deposit certificate that may be negotiated (traded) to a third party. The institution issuing the certificate promises to pay face value plus accrued interest at maturity or semiannually if maturity is over one year.

NRSRO: This acronym stands for Nationally Recognized Statistical Rating Organization, which is a credit rating agency that issues credit ratings that the U.S. Securities and Exchange Commission (SEC) permits other financial firms to use for certain regulatory purposes. NRSROs include Standard & Poor’s, Moody’s, and Fitch ratings.

OFFER: The price asked by a seller of securities. (When you are buying securities, you ask for an offer.) See Asked and Bid.

OPEN MARKET OPERATIONS: Purchases and sales of government and certain other securities in the open market by the New York Federal Reserve Bank as directed by the FOMC to influence the volume of money and credit in the economy. Purchases inject reserves into the bank system and stimulate growth of money and credit; sales have the opposite effect. Open market operations are the Federal Reserve’s most important and most flexible monetary policy tool. 138
14 PORTFOLIO: The collection of securities held by an individual or institution. The combined holding of more than one stock, bond, commodity, real estate investment, cash equivalent, or other asset. The purpose of a portfolio is to reduce risk by diversification.

PRINCIPAL: The face or par value of an instrument.

PRIMARY DEALER: A group of government securities dealers who submit daily reports of market activity and positions and monthly financial statements to the Federal Reserve Bank of New York and are subject to its informal oversight. Primary dealers include Securities and Exchange Commission (SEC)Ͳregistered securities broker dealers, banks, and a few unregulated firms.

QUALIFIED PUBLIC DEPOSITORIES: A financial institution which does not claim exemption from the payment of any sales or compensating use or ad valorem taxes under the laws of this state, which has segregated for the benefit of the commission eligible collateral having a value of not less than its maximum liability and which has been approved by the Public Deposit Protection Commission to hold public deposits.

RATE OF RETURN: 1) The yield which can be attained on a security based on its purchase price or its current market price. 2) Income earned on an investment, expressed as a percentage of the cost of the investment.

RATING: The designation used by investors’ services to rate the quality of a security’s creditworthiness.

Moody’s ratings range from the highest Aaa, down through Aa, A, Bbb, Ba, B, etc. while Standard and Poor’s rating range from the highest AAA, down through AA, A, BBB, BB, B, etc.

REFINANCING: Rolling over the principal on securities that have reached maturity or replacing them with the sale of new issues. The object may be to save interest costs or to extend the maturity of the loan.

SAFEKEEPING: A service offered to customers for a fee, where securities are held in the vaults for protection.

SECONDARY MARKET: A market made for the purchase and sale of outstanding issues following the initial distribution.

SECURITIES & EXCHANGE COMMISSION: Agency created by Congress to protect investors in securities transactions by administering securities legislation.

SEC RULE 15(C)3Ͳ1: See Uniform Net Capital Rule.

SECURITIES: investment instruments such as bonds, stocks and other instruments of indebtedness or equity.

SPREAD: The difference between two figures or percentages. For example, it may be the difference between the bid and asked prices of a quote, or between the amount paid when bought and the amount received when sold.

TREASURY BILLS (TͲBILL): U.S. Treasury Bills are short term, direct obligations of the U.S.

Government issued with original maturities of 13 weeks, 26 weeks and 52 weeks; sold in minimum amounts of $10,000 in multiples of $5,000 above the minimum. Treasury Bills are issued in book entry form only and are sold on a discount basis.

TRUSTEE: A bank designated as the custodian of funds and the official representative for bondholders.

UNDERWRITER: A dealer bank or financial institution which arranges for the sale and distribution of a 139
15 large batch of securities and assumes the responsibility for paying the net purchase price.

UNIFORM NET CAPITAL RULE: Securities and Exchange Commission requirement that member firms as well as nonmember broker dealers in securities maintain a maximum ratio of indebtedness to liquid capital of 15 to 1; also called net capital rule and net capital ratio. Indebtedness covers all money owed to a firm, including margin loans and commitments to purchase securities, one reason new public issues are spread among members of underwriting syndicates. Liquid capital includes cash and assets easily converted into cash.

U.S. GOVERNMENT AGENCIES: Instruments issued by various U.S. government agencies most of which are secured only by the credit worthiness of the particular agency.

YIELD: The rate of annual income return on an investment, expressed as a percentage. (a) INCOME YIELD is obtained by dividing the current dollar income by the current market price for the security. (b) NET YIELD or YIELD TO MATURITY is the current income yield minus any premium above par or plus any discount from par in purchase price, with the adjustment spread over the period from the date of purchase to the date of maturity of the bond.

1. Formatted: Centered, Indent: Left: 0", No bullets or numbering
140

CITY COUNCIL STAFF REPORT
AGENDA ITEM 4.j
Meeting Date: April 8, 2024
SUBJECT: Adopt Resolution No. 24-1249 Authorizing the Filing of a Claim with the Santa Barbara County Association of Governments for Allocation of Transportation Development Act Funds for Fiscal Year 2024-2025 TDA Claim.

PREPARED BY: Rodger A. Olds, P.E. Director of Public Works/City Engineer DISCUSSION:

The TDA provides funding for various transportation programs including transit. TDA Transit funds are distributed to each transit agency in Santa Barbara County from the state through the Santa Barbara County Association of Governments (SBCAG). SBCAG’s TDA claims process requires a resolution authorizing a City representative to execute and file claim documents for Transportation Development Act funds.

The Santa Ynez Valley Transit (SYVT) system is allocated TDA funds annually for the operation of the SYVT service. The City of Solvang, acting as administrator of the SYVT Joint Powers Agreement, must submit an annual TDA claim to SBCAG in order to receive this funding. A resolution authorizing submittal of the annual TDA claim is required to be submitted with the claim forms. The City of Solvang is currently preparing its TDA claim for FY 2024-2025, and this authorizing resolution must accompany its submittal.

The TDA claim for fiscal year 2024-2025 includes $9,329 for regional transportation planning, $6,346 for pedestrian and bicycle facilities, and $735,689 for transit or paratransit purposes.

This is an annual process required in order for the City to receive TDA funds for the operation of SYVT.

ALTERNATIVES:

City Council could choose not to approve the resolution. This would require the SYVT to pursue other funding sources in order to maintain current service levels.

FISCAL IMPACT:

The City’s claim for TDA funds for fiscal year 2024-2025 is for $741,962, representing a significant portion of the City’s transit revenues.

ATTACHMENTS:

Attachment A - Resolution 24-1249: TDA Claim Authorization FY 2024-2025 141
Attachment A
RESOLUTION NO. 24-1249

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOLVANG, CALIFORNIA

AUTHORIZING THE FILING OF A CLAIM WITH THE SANTA BARBARA COUNTY ASSOCIATION

OF GOVERNMENTS FOR ALLOCATION OF TRANSPORTATION DEVELOPMENT ACT FUNDS FOR FISCAL YEAR 2024-2025.

WHEREAS, the Transportation Development Act (TDA), as amended (Public Utilities Code Section 99200 et seq.), provides for the allocation of funds from the Local Transportation Fund for use by eligible claimants for various transportation purposes, and WHEREAS, pursuant to the provisions of the TDA, as amended, and pursuant to the applicable rules and regulations thereunder (21 Cal. Code of Regulations Sections 6600 et seq.) a prospective claimant wishing to receive an allocation from the Local Transportation Fund or State Transit Assistance Fund shall file its claim or amended claim with the Santa Barbara County Association of Governments; and
WHEREAS, the City of Solvang desires to apply for said financial assistance to permit operation of service of the Santa Ynez Valley Transit; and
WHEREAS, the City of Solvang has, to the maximum extent feasible, coordinated with other transportation providers and users in the region.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SOLVANG DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The foregoing recitals are true and correct.

SECTION 2. That the City Council of the City of Solvang does hereby authorize the City Manager to execute and file an appropriate claim and necessary claim amendments pursuant to the terms of the TDA, as amended, and pursuant to applicable rules and regulations promulgated thereunder, together with all necessary supporting documents, with the Santa Barbara County Association of Governments for an allocation of TDA in FY 2024-2025.

SECTION 3. That the authorized claim includes $9,329 for regional transportation planning, $6,346 for pedestrian and bicycle facilities, and $735,689 for transit or paratransit purposes.

SECTION 4. That a copy of this resolution will be transmitted to the Santa Barbara County Association of Governments in conjunction with the filing of this claim.

SECTION 5. That this resolution shall be effective upon adoption SECTION 6. That the City Clerk shall certify to the passage and adoption of this resolution and shall cause a certified copy to be filed in the book of original resolutions.

PASSED, APPROVED AND ADOPTED this 8th day of April, 2024. __________________________________
Mark Infanti, Mayor
APPROVED AS TO FORM: ATTEST:
__________________________________ __________________________________ Chelsea O’Sullivan, City Attorney Annamarie Porter, City Clerk 142
Attachment A

STATE OF CALIFORNIA )
COUNTY OF SANTA BARBARA )ss

CITY OF SOLVANG )

I, Annamarie Porter, City Clerk of the City of Solvang, California do hereby certify that Resolution No. 24-1249 was passed and adopted by the City Council of the City of Solvang at a regular meeting of said City Council held on the 8th day of April, 2024, and thereafter signed and approved by the Mayor and attested by the City Clerk, and that said resolution was adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

________________________________
Annamarie Porter, City Clerk
143

CITY COUNCIL STAFF REPORT
AGENDA ITEM 4.k
Meeting Date: April 8, 2024
SUBJECT: Approve a Joint Grant Management Agreement between the Santa Ynez Band of Mission Indians, the County of Santa Barbara, City of Solvang, and City of Buellton for a joint submission for the Caltrans Active Transportation Program (ATP) Cycle 7 Infrastructure Grant in the amount not to exceed $20,598, for the term April 2, 2024 through end date of the grant, if awarded, and authorize the Mayor to execute on behalf of the City PREPARED BY: Randy Murphy, City Manager
DISCUSSION:

As further described in the attachments, under the Joint Grant Management Agreement, the four Parties would contribute a total of $82,392 ($20,598 each) to hire MNS Engineers to apply for and then assist with managing a grant for the Santa Ynez Valley River Trail transportation project. This project will be administered by the Tribe and stands as a pivotal endeavor with the goal of establishing a vital multimodal connection between the cities of Buellton and Solvang. This project has garnered significant local support due to the pressing need for a safe and direct route catering to bicyclists, pedestrians, and equestrians, fostering connectivity between these neighboring jurisdictions. The current conditions pose challenges for individuals using alternative modes of transportation, making it imperative to address this gap in infrastructure. The Santa Ynez Valley River Trail transportation project emerges as a key initiative in enhancing multimodal accessibility, promoting sustainability, and fostering community connectivity in the region.

The Board of Supervisors approved the County’s contribution at its April 2nd meeting. The City of Buellton is expected to do the same at its next meeting.

ALTERNATIVES:

Council may choose to not participate in this regional project grant application process. This is not recommended, as Council approved a similar request in December for $10,000 to apply for a grant from another source.

FISCAL IMPACT:

The funds are available in the Public Works CIP budget.

ATTACHMENTS:

A. Joint Management Agreement
B. SB County BOS Letter
C. MNS Engineers Proposal
144
145
146
147

BOARD OF SUPERVISORS

AGENDA LETTER
Clerk of the Board of Supervisors
105 E. Anapamu Street, Suite 407
Santa Barbara, CA 93101
(805) 568-2240
Agenda Number:

Department Name: Board of Supervisors
Department No.: 011
For Agenda Of: 04/02/2024
Placement: Administrative
Estimated Time:

Continued Item: No
If Yes, date from:

Vote Required: Majority
TO: Board of Supervisors
FROM: Board Member(s) Board of Supervisors, Third District Office Contact Info: Gina Fischer 805-568-2192
SUBJECT: Authorization of funding from Third District 990 fund balance for $20,000 for a Joint Grant Management Agreement between the Santa Ynez Band of Mission Indians, the County of Santa Barbara, City of Solvang, and City of Buellton for a joint submission for the Caltrans Active Transportation Program Cycle 7 Infrastructure Grant for the Santa Ynez Valley Regional Connector Transportation Project
County Counsel Concurrence Auditor-Controller Concurrence As to form: Yes As to form: Yes
Other Concurrence: Risk Management: Yes
As to form: N/A
Recommended Actions: That the Board of Supervisors:
a) Approve and authorize the Chair to execute a Joint Grant Management Agreement (Agreement) between the County of Santa Barbara, the Santa Ynez Band of Mission Indians, the City of Solvang, and the City of Buellton to support a grant application and potential award under Caltrans Active Transportation (ATP) Program Cycle 7 Infrastructure Grant program with a period of performance from DATE? through the end date of the grant if awarded with a total amount not to exceed $80,000 ($20,000 from each entity); b) Approve and authorize the contribution of, and not-to-exceed an amount of $20,000, from the FY 2023-24 Third District General County Programs Department 990 discretionary funding for the Agreement;
c) Find that coordination on this Joint Grant Management Agreement provides a community benefit that meets the social needs of the County; and
d) Determine that the above actions are organizational or administrative activities of government that will not result in direct or indirect physical changes in the environment and are not a project 148

under the California Environmental Quality Act (CEQA) pursuant to section 15378(b)(5) of the CEQA Guidelines.

Summary Text:

Upon the adoption of the County’s 2023-2024 Annual Budget, each Supervisorial District was allocated discretionary funding to direct to projects and/or programs in the County in need of funding that meet the social needs of the community. These funding requests are to come back to the full Board of Supervisors on the Administrative Agenda for majority approval.

This action will authorize $20,000 for the Third District to use its portion of discretionary funding for a Joint Grant Management Agreement to be managed by the Chumash Indians for coordinated submission to the Caltrans ATP Cycle 7 Infrastructure Grant for the Santa Ynez Valley Regional Connector Transportation Project – the grant application is due June 17, 2024.

Background:

The goals of the ATP include, but are not limited to, increasing the proportion of trips accomplished by walking and biking, increasing the safety and mobility of non-motorized users, advancing efforts of regional agencies to achieve greenhouse gas reduction goals, enhancing public health, and providing a broad spectrum of projects to benefit many types of users including disadvantaged communities.

Since its inception, the ATP has funded over 800 active transportation projects across the state benefiting both urban and rural areas. More than 400 of the funded projects are Safe Routes to Schools projects and programs that encourage a healthy and active lifestyle throughout students' lives. In addition, every cycle has seen more than 85% of funds going towards projects that will benefit disadvantaged communities throughout the state.

Under the Joint Grant Management Agreement, the Parties would contribute $80,000 total ($20,000 each) to hire a consultant to apply for and then assist with managing a grant for the Santa Ynez Valley Regional Connector Transportation Project. The Project is considered a priority project in conjunction with application partner agencies of the County of Santa Barbara, City of Buellton, and City of Solvang (collectively hereafter referred to as the Project Partners). The Project is tentatively intended to be aligned along the Santa Ynez River between River View Park in Buellton and Alisal Road in Solvang and then along State Route (SR) 246 (Mission Drive) through Solvang and unincorporated Santa Ynez to its easterly terminus at SR 154. The extension of the bike path that exists between Alamo Pintado Road and the driveway to Santa Ynez High School easterly to SR 154 has particular significance and need to serve high school students, including Chumash Tribal members, lacking a safe active transportation connection to the high school. Since a final alignment needs to be determined, the objective of applying to ATP Cycle 7 will be to fund only preconstruction activities.

Fiscal and Facilities Impacts:

Budgeted: Yes
149

Fiscal Analysis:

Funding Sources Current FY Cost:

Annualized
On-going Cost:

Total One-Time
Project Cost
General Fund $ 20,000.00
State
Federal
Fees
Other:

Total $ 20,000.00 $ - $ -
Special Instructions:

The City of Buellton and City of Solvang will sign in April 2024 and the Third District office will provide a final signed copy to County Clerk of the Board once fully executed.

Attachments:

Attachment A – Joint Grant Management Agreement
Authored by: Gina Fischer
150
100 E. Thousand Oaks Boulevard, Suite 105 | Thousand Oaks, CA 91360 323.484.5737 DIRECT 323.797.1498 CELL
mnsengineers.com

SENT VIA EMAIL
March 25, 2024
Santa Ynez Band of Chumash Indians
Attention: Sam Cohen, Government Affairs and Legal Officer 100 Via Juana Road
Santa Ynez, CA 93460
SUBJECT: Fee Proposal. Active Transportation Program Cycle 7 Infrastructure Grant—Grant Writing Services
Dear Mr. Cohen,
Thank you for the opportunity to provide grant writing services in conjunction with the Active Transportation Program (ATP) Cycle 7. MNS Engineers seeks to assist the Santa Ynez Band of Chumash Indians (SYBCI) with preparation of a grant application to secure ATP funding for the Santa Ynez Valley Active Transportation Regional Connector Project.

Enclosed is our proposal to provide these services for a total fee of $82,392. This proposal supersedes our previous proposal of March 21, 2024. We look forward to working with SYBCI and helping deliver a successful ATP Cycle 7 grant application.

Sincerely,
MNS Engineers, Inc.

Greg Jaquez, PE
Principal Project Manager
Government Services Division
323.484.5737 DIRECT
[email protected]
Enclosed: Grant Writing Fee Proposal
GAJ
151

SANTA YNEZ BAND OF CHUMASH INDIANS
ACTIVE TRANSPORTATION PROGRAM CYCLE 7

GRANT WRITING
PAGE 1

Project Understanding
MNS understands the Santa Ynez Band of Chumash Indians (SYBCI) is seeking consultant support to prepare a grant application to the Active Transportation Program (ATP) Cycle 7 to fund the Santa Ynez Valley Active Transportation Regional Connector Project (Project). The Project is considered a priority project in conjunction with application partner agencies of the County of Santa Barbara, City of Buellton, and City of Solvang (collectively hereafter referred to as the Project Partners). The Project is tentatively intended to be aligned along the Santa Ynez River between River View Park in Buellton and Alisal Road in Solvang and then along State Route (SR) 246 (Mission Drive) through Solvang and unincorporated Santa Ynez to its easterly terminus at SR 154. The extension of the bike path that exists between Alamo Pintado Road and the driveway to Santa Ynez High School easterly to SR 154 has particular significance and need to serve high school students, including Chumash Tribal members, lacking a safe active transportation connection to the high school. Since a final alignment needs to be determined, the objective of applying to ATP Cycle 7 will be to fund only preconstruction activities. The Project Partners also seek to include a Non-Infrastructure component in the scope of work of the pre-construction project making the application fall under the Infrastructure-Non-Infrastructure (I-NI) category.

Project Approach
MNS will work closely with SYBCI staff and the Project Partners to collect and utilize the most up to date and readily available information to formulate the application package in conjunction with the ATP Cycle 7 application requirements. MNS will work with SYBCI representatives and the Project Partners to confirm the purpose and messaging in the narrative of the grant application.

TASK 1.0 – PROJECT MANAGEMENT
MNS will hold a virtual kick-off meeting with SYBCI staff and the Project Partners to review the scope and schedule for completing the grant application and to affirm the strategy for developing the application relative to the project funding needs. MNS will conduct subsequent coordination meetings with SYBCI staff and the Project Partners as needed. Communication with the SYBCI staff will be ongoing to exchange information and provide the SYBCI opportunities to review interim draft work products. MNS will coordinate the development of the grant application under the direction of SYBCI staff. The MNS Project Manager (PM) will be responsible for project oversight, task assignment, and ongoing budget control. An essential separate task in order to apply to ATP Cycle 7 is the preparation and submittal of a State Highway System Project Impact Assessment (Form CTC-0002) to Caltrans by May 17, 2024. A detailed schedule for preparing the ATP application and conducting adjunct tasks is enclosed with this proposal.

Deliverables. Agendas and meeting minutes. Completed and submitted State Highway System Project Impact Assessment (Form CTC-0002) CTC-0002).

TASK 2.0 – INFORMATION COLLECTION AND TECHNICAL SUPPORT MNS will collect and review information requested at the kick-off meeting as well as information independently researched. MNS will produce, summarize, and organize data for use in responding to ATP Selection Criteria. 152

SANTA YNEZ BAND OF CHUMASH INDIANS
ACTIVE TRANSPORTATION PROGRAM CYCLE 7

GRANT WRITING
PAGE 2

MNS will analyze collected information and data to demonstrate how the proposed project will address Selection Criteria. Any additional information will be collected from the SYBCI after the kick-off meeting through an information request email. MNS will provide technical support by developing concept-level design plans with an Engineer’s Estimate. Plan development will include one site visit and will result in a maximum 30%-level design. Subconsultant, Pacific Coast Land Design (PCLD), will prepare design graphics and renderings representing the context sensitivity aspect of the design with an appropriate design theme to the liking of the public and SYBCI staff.

Deliverable. File of Plans, Supporting Documentation, email information request.

TASK 3.0 – GRANT APPLICATION PREPARATION
The application will be prepared in accordance with the ATP Cycle 7 Guidelines, forms, and exhibits, and will follow the instructions that pertain to each part of the application. Information will be drawn from collected documents and through collaboration with SYBCI staff and the Project Partners. MNS will develop narrative responses to the scoring rubric and will analyze numerical data to produce the appropriate metric-based responses. MNS will work closely with SYBCI staff to expand the understanding and background behind efforts to date in order to explain the project’s need, tell a compelling story, and fashion a precise and responsive narrrative.

3.1 – Application Part A
MNS will prepare all of the following sections of Part A of the ATP application form:
• Part A1: Applicant Information
• Part A2: General Project Information
• Part A3: Project Type
• Part A4: Project Details
• Part A5: Project Schedule
• Part A6: Project Funding
• Part A7: Screening Criteria

3.2 – Application Part B
MNS and PCLD will prepare narrative responses to all Part B: Narrative Questions in the ATP application form. The actual narrative questions are unknown at the time of this proposal since drafts of the Cycle 7 guidelines, an Application Guide, and the Application Form have not yet been formally adopted by the CTC.

The level of effort to prepare responses to the narrative questions can, however, be reasonably assumed to be the same. Since the application will be under the N-NI category, specific narrative responses will include content related non-infrastructure component of the project. The narrative questions and there associated scoring rubric values are anticipated as follows:
• Question #1 Disadvantaged Communities - A. Map of Project Boundaries • Question #1 Disadvantaged Communities - B. Identification of Disadvantaged Community • Question #1 Disadvantaged Communities - C. Direct Benefit (4 points max) • Question #1 Disadvantaged Communities - D. Project Location (2 points max) • Question #1 Disadvantaged Communities - E. Severity (4 points max) 153

SANTA YNEZ BAND OF CHUMASH INDIANS
ACTIVE TRANSPORTATION PROGRAM CYCLE 7

GRANT WRITING
PAGE 3

• Question #2 Potential for Increased Walking and Biking - A. Community Issues/Project Benefit/Project Outcome (19 points max. Includes NI content.)
• Question #2 Potential for Increased Walking and Biking - B. Active Transportation Need (19 points max)
• Question #3: Potential for Reducing Fatalities/Injuries - A. History (10 points max. Includes NI content.) • Question #3: Potential for Reducing Fatalities/Injuries - B. Safety Countermeasures (10 points max.

Includes NI content.)
• Question #4: Public Participation and Planning - A. Planning Process and Alternatives Analysis (3 points max)
• Question #4: Public Participation and Planning - B. Engagement Process (3 points max. Includes NI content.)
• Question #4: Public Participation and Planning - C. Feedback Received (2 points max) • Question #4: Public Participation and Planning - D. Continued Engagement (1 points max) • Question #4: Public Participation and Planning - E. Listed in Active Transportation Plan (1 points max) • Question #5 Context Sensitive Bikeways and Innovative Project Elements (5 points max. Includes NI content.)
• Question #6 Transformative Projects (5 points max)
• Question #7 Scope and Plan Layout Consistency - Layout (4 points max) • Question #7 Scope and Plan Layout Consistency - Estimate (2 points max) • Question #7 Scope and Plan Layout Consistency - Schedule (1 point max) • Question #8 Leveraging Funds (5 points max)

3.3 – Application Attachments
MNS will prepare all required and any additional application attachments as follows:
• Application Signature Page
• Project Location Map
• Plan Scope of Work
• Letters of Support
• Exhibit 25-R - Non-Infrastructure Project Work Plan
• Additional Attachments
Deliverable. Completed Draft Final ATP Cycle 7 Grant Application.

TASK 4.0 – PUBLIC OUTREACH
MNS will assume the lead in assisting the SYBCI with a outreach and engagement effort for the Project. The outreach effort will be tailored to the targeted community/communities adjoining the Project’s limits. The outreach and community engagement plan will contain the following elements:

Create Promotional Flyer
PCLD will create a colored flyer to promote a workshop event, survey, and relevant information. The flyer will follow SYBCI specifications including SYBCI logo, names of the SYBCI Council, and any other required information. MNS will coordinate with appropriate SYBCI offices to ensure the flyer is approved prior to distribution. The flyer will include the workshop date and links to the public engagement page. The flyer will be made available online and available to the SYBCI to display at a site of their choice. 154

SANTA YNEZ BAND OF CHUMASH INDIANS
ACTIVE TRANSPORTATION PROGRAM CYCLE 7

GRANT WRITING
PAGE 4

Conduct Outreach to Community Groups
MNS is aware that community engagement is a critical component of this proposal and overall project. Giving voice to underrepresented and underserved populations is vital to civic participation. Working together with SYBCI and local community groups that already have established connections within the community is one of the most efficient ways to reach underrepresented populations. By reaching out to these groups, we would develop partnerships not only for letters of support but also for help with advertising the project to the public and promoting the workshop and survey. MNS will engage with a variety of local community groups to ensure there is continued outreach to a broad number of citizens who would be invited to attend the virtual workshop.

Develop PowerPoint Presentation
MNS will develop a Powerpoint presentation that will be utilized during a virtual workshop. The presentation will be made available to the SYBCI, so it can be posted online for future reference.

Organize and Conduct In-Person Workshop
MNS will coordinate the setup of an in-person workshop to be held at a locatio to be determined. The meeting will be hosted by MNS with support from the staff of the Project Partners. Supplemental materials such as maps and handouts will be available at the meeting.

Solicit Support Letters and Develop Templates
MNS will provide templates of letters of support that can be modified by users. MNS will also research local stakeholders for their contact information and will connect with them directly to request a letter of support.

Deploy/Utilize Social Pinpoint for Public Outreach
MNS will collaborate with SYBCI staff and the Project Partners on the development and deployment of a public outreach webpage using Social Pinpoint.

SOCIAL PINPOINT. Social Pinpoint is a web-based suite of digital tools that enhance community and stakeholder engagement. Their services not only include traditional survey options, but also provide creative community feedback opportunities like interactive mapping, forums, and idea walls. Having a dedicated engagement space amplifies accessibility as the community always knows where to find information. This also means that the SYBCI staff and the Project Partners can keep the community informed at every phase of the project. Social Pinpoint can be utilized to develop a public engagement page that will provide a dedicated space for community members to stay engaged and up to date on the project.

MAPPING TOOL. The interactive mapping tool allows users to capture, visualize, and analyze feedback by letting the community communicate their ideas or concerns. Location-based feedback allows users to analyze clusters of comments that are relevant to the community. Pins can also be dropped by both admin users and the public to allow for commenting, image upload, voting, and discussion.

IDEAS WALL FEATURE. The ideas wall feature is a collaborative space for the community to contribute and reflect on specific topics of interest. Community members can vote on ideas or spark robust discussions with each other in a moderated, safe environment. The ideas wall can be as flexible as needed; allow the community to openly contribute on a set of topics or provide pre-populated read-only ideas to stimulate discussion and voting.

SURVEY FEATURE. Surveys that capture data from the community are essential, but to capture feedback that is meaningful and actionable, we need to ask the right questions. Social Pinpoint’s survey tool is easily embedded to capture that ‘in the moment’ engagement and create a cohesive experience for the community. 155

SANTA YNEZ BAND OF CHUMASH INDIANS
ACTIVE TRANSPORTATION PROGRAM CYCLE 7

GRANT WRITING
PAGE 5

Deliverables. Promotional flyer, records of community group contacts, PowerPoint presentation, public meeting records and photos, support letters, Social Pinpoint survey.

TASK 5.0 – FINAL Quality Assurance/Quality Control (QA/QC) AND SUBMITTAL After drafts of the applications are submitted to SYBCI staff and the Project Partners for review and comment, MNS will incorporate comments and incorporate the final work product into the ATP application PDF form.

The MNS Project Manager will conduct a final QA/QC check of all work products and address any final issues.

MNS is prepared to assume responsibility for submittal of the final online application at the SYBCI’s direction.

Deliverable. Completed Final ATP Cycle 7 Grant Application for submittal.

TASK 6.0 – POST DEADLINE COMMUNICATIONS WITH CTC
Post-submittal communications between the CTC and applicants can occur after selection of awards for the purpose of obtaining a debrief. MNS will support the SYBCI in the debrief by documenting the debrief meeting and providing recommendations on resubmittal of the application if necessary.

Deliverables. Meeting notes with recommendation.

Fee Proposal
The proposed fee to provide the aforementioned grant writing services is $82,392 as shown in the enclosed fee proposal table.
156
MNS Engineers Fee Proposal
Grant Writing Services
Santa Ynez Band of Chumash Indians
ATP Cycle 7 - Large Infrastructure - Non Infrastructure Senior Project ManagerProject EngineerGrant WriterAssistant Grant WriterTOTAL RESOURCE HOURSTOTAL COSTProject ManagerProject Associate HOURLY RATE $275 $210 $180 $145 190.0 165.0
TASK 1 - PROJECT MANAGEMENT

1.1 - Meetings and Communications 6.0 4.0 4.0 4.0 18.0 $3,790 4.0 4.0 8.0 $1,420 $1,562 $5,352

1.2 - Project Management, Oversight, and Budget Control 4.0 4.0 $1,100 2.0 6.0 8.0 $1,370 $1,507 $2,607

1.3 - State Highway System Project Impact Assessment (Form CTC-0002) 1.0 1.0 $275 0.0 $0 $0 $275 TASK 1 Subtotal 23.0 $5,165 16.0 $2,790 $3,069 $8,234
TASK 2 - INFORMATION COLLECTION AND TECHNICAL SUPPORT

2.1 - Data and Information Gathering 2.0 4.0 6.0 $940 2.0 2.0 4.0 $710 $781 $1,721

2.2 - Technical Support - Conceptual Design and Cost Estimation (including Attachment B - Engineer's Checklist) 14.0 74.0 88.0 $19,390 24.0 16.0 40.0 $7,200 $7,920 $27,310

2.3 - Technical Support - Supplementary Maps, Graphics, and Renderings 0.0 $0 8.0 16.0 24.0 $4,160 $4,576 $4,576 TASK 2 Subtotal $20,330 68.0 $12,070 $13,277 $33,607
TASK 3 - GRANT APPLICATION DEVELOPMENT

3.1 - Part A: General Application and Project Information Part A1: Applicant Information 0.5 1.0 1.5 $235 0.0 $0 $0 $235 Part A2: General Project Information 0.5 1.0 1.5 $235 0.0 $0 $0 $235 Part A3: Project Type 0.5 0.5 $73 0.0 $0 $0 $73
Part A4: Project Details 0.5 1.0 1.5 $318 0.0 $0 $0 $318 Part A5: Project Schedule 1.5 1.5 $413 0.0 $0 $0 $413
Part A6: Project Funding 2.0 2.0 4.0 $910 0.0 $0 $0 $910 Part A7: Screening Criteria 1.0 1.0 $180 0.0 $0 $0 $180 TASK 3.1 Subtotal $2,363 0.0 $0 $0 $2,363

3.2 - Part B: Narrative Questions - Large Infrastructure Question #1 Disadvantaged Communities - A. Map of Project Boundaries 0.0 $0 2.0 2.0 $380 $418 $418 Question #1 Disadvantaged Communities - B. Identification of Disadvantaged Community 0.0 $0 1.0 4.0 5.0 $850 $935 $935 Question #1 Disadvantaged Communities - C. Direct Benefit (4 points max) 0.0 $0 1.0 4.0 5.0 $850 $935 $935 Question #1 Disadvantaged Communities - D. Project Location (2 points max) 0.0 $0 0.5 0.5 $83 $91 $91 Question #1 Disadvantaged Communities - E. Severity (4 points max) 0.0 $0 0.0 $0 $0 $0 Question #2 Potential for Increased Walking and Biking - A. Community Issues/Project Benefit/Project Outcome (19 points max) 2.0 10.0 4.0 16.0 $2,930 0.0 $0 $0 $2,930
Question #2 Potential for Increased Walking and Biking - B. Active Transportation Need (19 points max) 1.0 5.0 6.0 $1,000 0.0 $0 $0 $1,000 Question #3: Potential for Reducing Fatalities/Injuries - A. History (10 points max) 1.0 5.0 6.0 $1,000 0.0 $0 $0 $1,000 Question #3: Potential for Reducing Fatalities/Injuries - B. Safety Countermeasures (10 points max) 2.0 8.0 10.0 $1,710 0.0 $0 $0 $1,710 Question #4: Public Participation and Planning - A. Planning Process and Alternatives Analysis (3 points max) 4.0 4.0 $720 0.0 $0 $0 $720 Question #4: Public Participation and Planning - B. Engagement Process (3 points max) 0.5 4.0 4.0 8.5 $1,438 0.0 $0 $0 $1,438 Question #4: Public Participation and Planning - C. Feedback Received (2 points max) 4.0 4.0 $720 0.0 $0 $0 $720 Question #4: Public Participation and Planning - D. Continued Engagement (1 points max) 4.0 4.0 $720 0.0 $0 $0 $720 Question #4: Public Participation and Planning - E. Listed in Active Transportation Plan (1 points max) 0.5 0.5 $73 0.0 $0 $0 $73 Question #5 Context Sensitive Bikeways and Innovative Project Elements (5 points max) 6.0 6.0 $870 0.0 $0 $0 $870 Question #6 Transformative Projects (5 points max) 5.0 5.0 $725 0.0 $0 $0 $725 Question #7 Scope and Plan Layout Consistency - Layout (4 points max) 3.0 3.0 $435 0.0 $0 $0 $435 Question #7 Scope and Plan Layout Consistency - Estimate (2 points max) 1.0 1.0 $145 0.0 $0 $0 $145 Question #7 Scope and Plan Layout Consistency - Schedule (1 point max) 1.0 1.0 $145 0.0 $0 $0 $145 Question #8 Leveraging Funds (5 points max) 0.5 0.5 $73 0.0 $0 $0 $73 TASK 3.2 Subtotal $12,703 12.5 $2,163 $2,379 $15,081

3.3 - Application Attachments
Application Signature Page 1.0 1.0 $145 0.0 $0 $0 $145
Project Location Map 0.0 $0 2.0 2.0 $380 $418 $418
Project Map 0.0 $0 2.0 2.0 4.0 $710 $781 $781
Photos of Existing Conditions 2.0 2.0 $360 6.0 6.0 $990 $1,089 $1,449 Letters of Support 1.0 8.0 9.0 $1,435 0.0 $0 $0 $1,435
Exhibit 25-R - Non-Infrastructure Project Work Plan 4.0 4.0 $720 0.0 $0 $0 $720 Additional Attachments 0.0 $0 2.0 2.0 $330 $363 $363
TASK 3.3 Subtotal $2,660 14.0 $2,410 $2,651 $5,311
TASK 4 - PUBLIC OUTREACH

4.1 - Create Promotional Flyer 0.0 $0 1.0 4.0 5.0 $850 $935 $935

4.2 - Conduct Outreach to Community Groups 2.0 16.0 8.0 26.0 $4,590 0.0 $0 $0 $4,590

4.3 - Develop Powerpoint Presentation 1.0 8.0 9.0 $1,435 0.0 $0 $0 $1,435

4.4 - Organize and Conduct In-Person Workshop 4.0 8.0 4.0 16.0 $3,120 0.0 $0 $0 $3,120

4.5 - Solicit Support Letters and Develop Templates 0.5 4.0 4.5 $718 0.0 $0 $0 $718

4.6 - Deploy/Utilize Social Pinpoint for Surveys and Community Feedback 1.0 8.0 2.0 11.0 $2,005 0.0 $0 $0 $2,005 TASK 4 Subtotal $11,868 5.0 $850 $935 $12,803
TASK 5 - DRAFT AND FINAL QA/QC AND REVISIONS AND SUBMITTAL

5.1 - Draft Application QA/QC 2.0 2.0 $550 2.0 2.0 $380 $418 $968

5.2 - Final Application QA/QC and Submittal 1.0 0.5 1.5 $348 2.0 2.0 $380 $418 $766 TASK 5 Subtotal $898 4.0 $760 $836 $1,734
TASK 6 - POST SUBMITTAL COMMUNICATIONS WITH CTC

6.1 - Post Submittal Communications with CTC 2.0 2.0 $550 0.0 $0 $0 $550 TASK 6 Subtotal $550 0.0 $0 $0 $550
TOTAL HOURS 35.0 4.0 75.0 89.0 195.5 119.5
TOTAL COST $9,625 $840 $13,500 $12,905 $55,985 $21,043 $23,147 $79,682 To be prepared by PCLD.

Contains Non-Infrastructure components in narrative response.

Subtotal Direct Costs

TOTAL FEE
$2,710
$82,392
Travel/Mileage
Social Pinpoint Subscription
$210
$2,500

DIRECT COSTS
MNS Engineers
PCLD Total Resource HoursPCLD Total Resource CostsPCLD Total Resource Costswith 10% MarkupTotal Cost Pacific Coast Land Design
157
ID Task
Mode
Task Name Duration Start
1 2 TASK 1 - PROJECT MANAGEMENT 28 days Mon 4/1/243 Kickoff Meeting 0 days Mon 4/1/244 Progress Meeting #1 - Plan/Coordinate Public Outreach Activities 0 days Thu 4/11/245 Progress Meeting #2 - Review Draft Concept Design 0 days Wed 4/24/246 Progress Meeting #3 - Review Final Concept Design and Draft Application 0 days Mon 5/6/247 State Highway System Project Impact Assessment (Form CTC-0002) 2 days Tue 5/7/248 TASK 2 - INFORMATION COLLECTION AND TECHNICAL SUPPORT 24 days Tue 4/2/249 Data and Information Gathering 7 days Tue 4/2/24 10 Site Visit/Field Review 0 days Fri 4/5/2411 Conceptual Design and Cost Estimation 12 days Mon 4/8/2412 Post Outreach Conceptual Design and Cost Estimation Revisions (including Attachment B - Engineer's Checklist)
5 days Mon 4/29/24
13 Technical Support - Supplementary Maps, Graphics, and Renderings 10 days Tue 4/9/2414 TASK 3 - GRANT APPLICATION DEVELOPMENT 26 days Tue 4/2/2415 Pre-Outreach Application and Narrative Questions 10 days Tue 4/2/2416 Part A1: Applicant Information 10 days Tue 4/2/2417 Part A2: General Project Information 10 days Tue 4/2/2418 Part A3: Project Type 10 days Tue 4/2/2419 Question #1 Disadvantaged Communities 10 days Tue 4/2/2420 Question #2 Potential for Increased Walking and Biking 10 days Tue 4/2/2421 Question #3: Potential for Reducing Fatalities/Injuries 10 days Tue 4/2/2422 Post Outreach Application and Narrative Questions 8 days Fri 4/26/2423 Part A4: Project Details 5 days Fri 4/26/2424 Part A5: Project Schedule 5 days Fri 4/26/2425 Part A6: Project Funding 5 days Fri 4/26/2426 Question #4: Public Participation and Planning 8 days Fri 4/26/2427 Question #5 Context Sensitive Bikeways and Innovative Project Elements (5 points max) 8 days Fri 4/26/2428 Question #6 Transformative Projects (5 points max) 8 days Fri 4/26/2429 Question #7 Scope and Plan Layout Consistency 5 days Fri 4/26/2430 Question #8 Leveraging Funds 3 days Fri 4/26/2431 Application Attachments 23 days Tue 4/2/2432 Application Signature Page 1 day Thu 5/2/2433 Project Location Map 5 days Tue 4/2/2434 Project Map 5 days Tue 4/2/2435 Photos of Existing Conditions 1 day Thu 4/4/2436 Exhibit 25-R - Non-Infrastructure Project Work Plan 3 days Fri 4/26/2437 Additional Attachments 1 day Fri 4/26/2438 TASK 4 - PUBLIC OUTREACH 28 days Wed 4/10/2439 Create Promotional Flyer 2 days Wed 4/10/2440 Deploy/Utilize Social Pinpoint for Surveys and Community Feedback 25 days Mon 4/15/2441 Conduct Outreach to Community Groups 4 days Mon 4/15/2442 Organize In-Person Workshop 4 days Tue 4/16/2443 Develop Powerpoint Presentation 4 days Tue 4/16/2444 Conduct In-Person Workshop (alternate date 5/2/24) 0 days Thu 4/25/2445 Solicit Support Letters and Develop Templates 15 days Fri 4/26/2446 TASK 5 - DRAFT AND FINAL QA/QC AND REVISIONS AND SUBMITTAL 14 days Tue 5/21/2447 Draft Application QA/QC - Project Partners Review Draft 10 days Tue 5/21/2448 Final Application QA/QC and Submittal 2 days Wed 6/5/2449 Application Submittal 0 days Fri 6/7/24 4/1
4/11
4/24
5/6
4/5
4/25
6/7
3/31 4/7 4/14 4/21 4/28 5/5 5/12 5/19 5/26 6/2 6/9
April 1 April 11 April 21 May 1 May 11 May 21 June 1 June 11 TaskSplitMilestone
SummaryProject SummaryInactive Task
Inactive MilestoneInactive SummaryManual Task
Duration-onlyManual Summary RollupManual Summary
Start-onlyFinish-onlyExternal Tasks
External MilestoneDeadlineProgress
Manual Progress

SANTA YNEZ BAND OF CHUMASH INDIANS

IN PARTNERSHIP WITH THE COUNTY OF SANTA BARBARA, CITY OF BUELLTON, AND CITY OF SOLVANG ATP CYCLE 7 - SANTA YNEZ VALLEY REGIONAL ACTIVE TRANSPORTATION CONNECTOR

Project: SYBCI ATP Cycle 7 GW Date: Sun 3/24/24
158

CITY COUNCIL STAFF REPORT
AGENDA ITEM 6.a
Meeting Date: April 8, 2024
SUBJECT:  Discussion and Direction to Staff Regarding Council Goals for Fiscal Years 2024-26
PREPARED BY: Randy Murphy, City Manager
Rod Wood, Special Advisor
DISCUSSION:

On March 9 the City Council held a Workshop to establish its goals for Budget years 2024/26. This process was to provide initial guidance to staff on the goals and the priority of each goal. This was accomplished and 33 goals were identified and the top 15 were initially prioritized for further analysis.

This report provides a more detailed identification of the goals and their task, analysis of the internal staff time required for each goal, the outside technical expertise and costs that would be required, and how long to complete each goal. That information is provided in the attached spreadsheet. It is recommended that goals 15 and 16 be consolidated as they are deeply interrelated.

Now that Council has established its top 15 goals, we need to assess what can be achieved within the resources available. Some of the goals have a number of highly technical elements and will require assistance from consultants with that specific expertise to complete. Others may require more staff resources than is currently available and still maintain day-to-day operations and meet our obligation of services to the community.

The staff estimates a total collective potential of 3,360 staff hours over the 24 months of the Budget that could be applied to accomplishing the 15 goals. This assumes half the hours of the new Management Analyst position currently being recruited to be dedicated to the goals program. It also assumes the appropriation for one additional new full-time administrative (clerical) position to remove these basic tasks from the management staff and free up their expertise for more technical tasks such as the goals.

It is generally not a cost-efficient approach to use highly technical and highly paid staff to perform basic administrative and clerical functions which can be performed by lesser paid positions.

Based on our best assessment of each goal we need a total of 2,660 hours of staff time to complete all 15 goals. At face value this means there are enough total staff hours to complete all the 15 top goals.

This assessment assumes that no serious emergencies arise, or new programs/mandates occur that divert or require increased staff time. Things always arise such as new State laws or court cases or unforeseen community issues. This assessment reflects that there would be 700 staff hours remaining available for these common unforeseen obligations. Some of these 700 hours will be required to address some of the operational issues such as emergency preparedness, risk management and records management. That would normally be adequate. As any new issues or projects arise, staff will bring the issue to the City Council for them to determine where in the priorities list any new issues should be placed.

The good news is that with the addition of the Management Analyst and administrative support positions, there are enough staff hours to accomplish the Goals. The not-so-good news is the costs of acquiring the specific expertise from consultants to perform the highly technical elements of some of the goals. Our best estimate is that this will cost between $1,200,000 and $1,400,000 over the 2-year 159
budget to complete all goals. To the extent these funds are not allocated, some goals will need to be delayed until a future budget.

The attached spreadsheet provides a further description of each goal, the work elements of each goal, the amount of staff time required to accomplish each goal and identifies any necessary outside expertise and costs required to complete the Goal. The goals that are not authorized to be included in the budget would remain the list below the line of expected accomplishments for future reconsideration.

The City Council needs to determine which, if any, of the 15 goals are not to be included in the 2024/26 Budget.

Please remember that in most cases the goals are to assess what our options are to address specific problems and opportunities. The goals do not in themselves establish any implementation strategies or projects. These would occur once the City Council provides direction on the preferred solutions or applicable solutions such as construction projects are incorporated into the Capital Improvement Plan (CIP).

ALTERNATIVES:

The City Council could modify the list of Goals.

FISCAL IMPACT:

The fiscal impact would vary based on Council direction. All decisions will be reflected in the upcoming budget process..

ATTACHMENTS:

A – Goal Spreadsheet
160
161
162
163
164
165
166
167
168
169

CITY COUNCIL STAFF REPORT
Agenda Item: 6.b
Meeting Date: April 8, 2024
SUBJECT: Discussion and possible action to create an Ad Hoc Budgetary Committee for the purpose of reviewing the proposed budget and grant applications comprised of two City Council Members and a member of the Measure U Committee.

PREPARED BY: Wendy Berry, Administrative Services Director DISCUSSION:

Staff is required to create a budget every two years. The upcoming budget will be for fiscal years 2024/2025 and 2025/2026. This will be the first biennial budget where both staff and this Council has been involved from start to finish. A biennial budget improves efficiency in the budget process by limiting the time spent on budget preparation and requires strategic planning over a two-year period.

The Adhoc Budgetary Committee will comprise of two Council members, staff and a Measure U Committee Member. Last year was the first year since 2019 where there was an Adhoc committee.

The committee would meet on an as needed basis. The committee would include two Council members, the Mayor, one other Council Member, the City Manager, Admin Services Director, Finance Director and one Measure U Committee Member. The purpose of the Committee would be to review the proposed budget and grant funding applications prior to full City Council consideration.

ALTERNATIVES:

The Council could choose to not have an Ad Hoc Budget Committee.

FISCAL IMPACT:

No fiscal impact.

ATTACHMENTS:

No Attachments
170

CITY COUNCIL STAFF REPORT
AGENDA ITEM 6.c
Meeting Date: April 8, 2024
SUBJECT: Discussion and Direction to staff regarding the request by RATPDev for a contract amendment to include rate structure modifications and rate increases to operate the Santa Ynez Valley Transit service.

PREPARED BY: Rodger A. Olds, P.E. Director of Public Works/City Engineer DISCUSSION:

The City of Solvang administers the Santa Ynez Valley Transit System (SYVT) in accordance with a Memorandum of Understanding (MOU) between the cities of Solvang and Buellton, and the County of Santa Barbara. SYVT provides fixed-route service and demand-response (Dial-A-Ride) services throughout the Santa Ynez Valley.

The city awarded a five-year contract with RATPDev beginning on July 1, 2022. The contract was procured through a formally advertised process. Two proposals were received and scored. Both proposing firms were invited to interview with the City, and the RATPDev. Was the unanimous selection. The contract selection and rate was subsequently reviewed and approved by Caltrans, who provides oversite for Federal Transit monies, and approved by Council on May 23, 2022. The contract is for five years
RATPDev recently reached out to the City to request a modification to the current contract to modify the billing rate structure as well as an increase in the billing rate.

Billing Rate Structure.

The current contract bases the billing rate purely on “revenue hours” which is hours that each bus is operated for the fixed routes and dial-a-ride service. All overhead costs are “baked into” the revenue hours. Last year there was a total of 12219 revenue hours. RATPDev is requesting a rate structure that will include a separate fixed rate for overhead costs and a flexible rate base on revenue hours.

This proposed rate structure is requested to accommodate the potential for service disruptions or reductions such as what was experienced during the pandemic. This will also protect SYVT if additional services resulting in increased revenue hours are realized. Staff is agreeable to the rate structure modification.

Billing Rate Increase.

RATPDev is requesting a rate increase along with the Rate structure modification. The reasoning to ask for this rate increase is to accommodate increases in the labor and insurance costs that have greatly increased over the past two years. Due to the accompanying rate structure increase an exact comparison “apples to apples” is nit possible, but an analysis of the cost of the rate increase is below:

Current 2024/25 Proposed 2024/25
Variable Rate Variable Rate Fixed Rate
Rate $62.54 $50.83 $246,243.00
Revenue Hours 12219 12219 N/A
$764,176.26 $621,091.77 $246,243.00
Total Estimated
Rate $764,176.26 $867,334.77
171
Per the existing contract RATPDev is due a 4% inflationary rate increase every year for the next three years. The requested rate increase is 13.5% over the inflationary increase or 17.5% this year and 3.5% the remaining two years of the contract.

Staff has discussed and initially negotiated the proposed rate increase and is now seeking Council direction. The next steps in the process will be to Contact the California Department of Transportation (Caltrans) to review and approve the contract. Caltrans is currently the oversight agency for SYVT for federal FTA funding which is a bulk of the funding received by SYVT. Once Caltrans approves the contract, staff will bring the contract back to City Council for approval of the amended contract.

ALTERNATIVES:

There are a number of alternatives to provide staff with direction:

1. Direct Staff to submit contract amendment to Caltrans as proposed and return to Council with a contract amendment for approval once approved by Caltrans

2. Direct Staff to continue negotiations with RATPDev and ask staff to report back to Council before submitting to Caltrans.

3. Deny the request for a contract amendment.

FISCAL IMPACT:

There is no fiscal impact at his time. Upon contract approval there will be an impact to the budget for SYVT, which is managed by the City of Solvang. Based on the projected revenue hours, the estimated increase to the contract will be $103,158.51 per year. There is adequate capacity in the transit monies received by the City and the other SYVT partners to accommodate the requested increase.

ATTACHMENTS:

A – Requested Rate Proposal Sheet Received
B - Letter from RATPDev Received March 26, 2024
172

1. Estimated True Up
Jan Feb Mar Apr May Jun Total
$ 5,471 $ 9,101 $ 8,671 $ 7,624 $ 8,054 $ 9,068 $ 47,989

2. Assumes Fuel to remain as passthrough
Acceptance:

City of Solvang RATP Dev USA
Rate Proposal for the City of Solvang, CA
FY' 23-24 FY' 24-25 FY' 25-26 FY' 26-27 Notes:

General $ 29,479 $ 30,511 $ 31,578 $ 32,684 Office Supplies, Telecom, Computer Software subscriptions Insurance $ 81,716 $ 84,576 $ 87,537 $ 90,600 AL & WC Premiums Maintenance $ 17,483 $ 18,095 $ 18,729 $ 19,384 Salaried Mechanic Other Wages $ 92,772 $ 96,019 $ 99,380 $ 102,858 Admin and Safety Field Manager Wages $ 16,465 $ 17,041 $ 17,638 $ 18,255 General Manager Fixed Cost Subtotal $ 237,916 $ 246,243 $ 254,861 $ 263,781 Driver Wages $ 437,659 $ 452,977 $ 468,831 $ 485,240 Increase above $20 /hr General $ 39,937 $ 41,335 $ 42,782 $ 44,279 Recruiting and Corporate Support Insurance $ 61,254 $ 63,398 $ 65,617 $ 67,914 Claims and Handling Charges Maintenance $ 39,386 $ 40,764 $ 42,191 $ 43,668 Parts, Tires, Bus cleaning supplies Variable Cost Subtotal $ 578,236 $ 598,475 $ 619,421 $ 641,101 Annual Estimated Revenue Hours 11,775 11,775 11,775 11,775 Fixed Costs - Monthly $ 19,826.30 $ 20,520.22 $ 21,238.43 $ 21,981.78 Variable Costs - Per Hour $ 49.11 $ 50.83 $ 52.60 $ 54.45 Fixed Costs:

Variable Costs:
173
i
March 26, 2024
City of Solvang
1644 Oak Street
Solvang, CA 93463
Re: Public Transit Administration and Operations | Rate Adjustment RATP Dev USA, Inc. (RATP Dev) appreciates our continued partnership with the City of Solvang (City), and your consideration for the rate adjustments requested. We recognize the changing landscape of the transit industry and continue to analyze the impact of increasing costs resulting from market-wide inflation and revised wage laws, as well as insurance coverage and workers' compensation. To proactively address these issues, RATP Dev has conducted a comprehensive assessment to support our requested rate adjustment. This will ensure that service delivery remains at the quality standards we are known for and the City expects.

Background
RATP Dev’s most recent contract renewal in 2021 was developed and authorized amid the COVID pandemic. Our pricing reflected a strategic approach to managing risks and keeping proper cost containment measures in place to arrive at sustainable contract rates. These fees were calculated from a holistic point of view based on market values at the time to maintain the highest level of quality for City of Solvang. However, due to the fluctuations of the industry and market costs during this period, we could not adequately predict the full effect on costs over the following years, as much of the cost impacts and inflation from the pandemic had not yet materialized.

As discussed with you in our video conference on March 21, almost 90% of our requested rate increase is attributable to the major cost drivers of Wages, Insurance, and Non-Labor Maintenance. Below, we outline for you the major factors behind the increase in each of these areas.

Operator Wages
The labor market in California has become significantly more competitive as service industry wages increase, driving up pressure in other sectors. The wage movements occurring in California are mirrored in our other locations across the county, with some wage changes in our portfolio contracts reaching 25%-30% just to remain competitive for recruiting in certain labor markets.

With California’s minimum wage law for fast food restaurant employees increasing their minimum wage to $20.00/hour effective April 1, 2024, this affects all other wages. To remain competitive in the labor market, as well as attract and retain top talent for transit positions, RATP Dev must offer a comparable wage and benefits package.

RATP Dev USA, Inc.
300 Throckmorton Street | Suite 670
Fort Worth, Texas 76102
Main Number: 855-488-RATP (7287)
Fax Number: 855-448-RATP (7287)
www.ratpdevusa.com
Attachment B
174
ii
As discussed, we have surveyed the area and tabled the applicable wage comparables, as shown below.

Insurance Costs
Insurance, including worker’s compensation, is an area that has been particularly hard-hit since our renewal bid in 2021. As COVID continued longer than expected and inflation continued to increase historically, there was a significant tightening of the insurance market as a result. Just recently, it was observed that personal auto liability insurance, which considers a far lower risk profile than for the transit industry, has increased 26% nationally going into 2024, and The San Francisco Chronicle has recently reported that one carrier is increasing rates in California by as much as 55%.

The same is true for worker’s compensation costs, which have experienced a higher increase than expected due to the above-noted wage factors as well as an increase in the total value of claims experienced.

Further, our insurance programs for all coverages are set to renew on April 1, which will also mark an increase in insurance rates. Since the renewal of the contract, the insurance market has tightened, increasing the costs of Auto Liability, General Liability, and Worker’s Compensation.

While our policies are contractually proprietary and confidential as is customary in the industry, we can share that our insurance costs have increased dramatically due to COVID; our historical increase have tended to be in the range of 5%-10% per year, while the cost increase that is informing our request (a $36,593 increase, or 40% for auto liability, and a $5,642 increase, or 64% for worker’s compensation) is 42%.

Non-Labor Maintenance Costs
Since the contract renewal, inflation has caused significant increases in the cost of parts, supplies, fluids, and materials, and at a significantly higher rate than most other items. This is attributed to supply chain issues still being felt today as well as to the sensitivity of petroleum-based products to inflationary pressures – since so many things in maintenance include petroleum-based products, their cost increases LOCATION Current Min Current
Average
Projected Min
Wage
Projected
Wage % INCREASE
Min Wage $15.50 $15.50 $16.00 $0.50 3.2%
Fast Food $15.50 $16.60 $20.00 $4.50 20.5%
City of Santa Maria $16.51 $21.00 $4.49 27.2%
City of Camarillo $15.00 $20.50 $5.50 36.7%
City of Solvang $19.00 $20.00 $1.00 5.3%
City of Lompoc $22.00 $22.00 $0.00 0.0%
Tri-Counties Regional Center $21.00 $23.50 $2.50 11.9%
Ventura County Transit Commission $15.50 $24.00 $8.50 54.8% Chumash Casino Shuttle $24.59
City of Santa Maria- S&W $23.60
Gold Coast Transit $23.91
Simi Valley Transit $22.51
LA Metro $24.37
California Hourly Mean Wage per 2022 BLS data $28.58
https://www.bls.gov/oes/current/oes533052.htm
175
iii
are greatly amplified. We have recently seen increases in the neighborhood of 12%-20%, and sometimes more, depending on the item.

Further, since the Non-Labor Maintenance bucket of cost includes costs for outside maintenance work, we are subject to the market when to comes to these costs, and our partners have been facing the same pressures we and others have been facing. Since these are valuable local “mom and pop” businesses, it is particularly challenging for them to weather the storm caused recently by inflation and its effects on maintenance materials, as well as on staffing and retention, and their ability to keep their shops staffed.

While the dollar figure is relatively small ($29,812) in relation to the overall contract cost, this has resulted in our outside maintenance costs increasing nearly threefold over levels expected in 2021.

RATP Dev thanks you for your consideration of our rate adjustment request. Should the City of Solvang have questions regarding this letter, please do not hesitate to contact me as an authorized representative on any matters relating to this contract. My contact information is as follows:

Wess Cruz | Director of Operations - West
[email protected] | [c] 805.598.4091
Sincerely,
Wess Cruz
Director of Operations – West
RATP Dev USA, Inc.
176