Agenda — Solvang City Council, April 22, 2024

AGENDA

SOLVANG CITY COUNCIL
MONDAY, APRIL 22, 2024
6:30 PM REGULAR MEETING
City Council: 1644 Oak Street, Solvang, Ca 93463
Mark Infanti, Mayor Virtual & in Council Chamber
David Brown Mayor pro tem, District 3
Elizabeth Orona District 4
Robert Clarke at-large
Claudia Orona at-large
PARTICIPATING IN THE MEETING -City Council meetings will be in person and conducted by video/teleconferencing through Zoom. The meeting will also be broadcast live on Channel 23 and streamed on the City’s website, Vimeo, and YouTube.
• To join by Zoom, visit https://zoom.us/j/3066529195. If you wish to speak, please use the “raised hand” symbol.
• To join by phone, call (888) 788-0099 and enter Meeting ID: 306 652 9195#. The phone line will be open 30 minutes before the meeting.
6:30 PM REGULAR MEETING

CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE
PROCLAMATIONS, COMMENDATIONS AND CEREMONIAL ITEMS:

AGENDA AND SUPPORTING MATERIALS – Available for viewing 8:00a.m.-5:00p.m. at City Hall, 1644 Oak Street, Solvang, and on the City’s website https://www.cityofsolvang.com/agendacenter. Additional writings distributed to a majority of the City Council after the posting of the agenda will be made available at City Hall and on the City’s website.

AGENDA POSTING NOTIFICATION - Subscribe to receive email or text message notifications when agendas are posted online through “Notify Me” at: https://www.cityofsolvang.com/List.aspx PUBLIC COMMENT - The public is encouraged to address the City Council in-person, virtually, or in-writing on agenda and non-agenda items. If provided in writing, comments must be submitted to the City Clerk at [email protected] by 5:00 p.m. on the Friday before the meeting to be considered. Your comment will be recorded and distributed appropriately. Comments on agenda items will be heard at the time each item is considered, including non-agenda items. In-person speakers will be invited to make public comments first.

Virtual speakers will follow.

CAMPAIGN CONTRIBUTION DISCLOSURE - Pursuant to Government Code Section 84308, any party to a City proceeding must disclose on the record any campaign contributions made to a member of the City Council [or commission] in excess of $250 in the past 12 months. This disclosure requirement includes contributions by the party’s agent and aggregated contributions from persons or entities related to the party. Please make the disclosure as soon as possible, but not later than the beginning of the proceeding.

AMERICANS WITH DISABILITIES ACT - If, as a participant of this meeting, you need special assistance the City will attempt to accommodate you in every reasonable manner. Please contact the City Clerk at either (805) 688-5575 x206 or [email protected]. 72- hours’ notice is requested 1 a. Donate Life Proclamation
PRESENTATIONS:
a. Receive and file Tourism and Marketing Quarterly Update 4 PUBLIC COMMUNICATIONS – NON- AGENDA AND CONSENT ITEMS
This section is intended to provide members of the public with the opportunity to address the Council on items not on the Agenda and on Consent. This section is limited to 30 minutes. Each speaker will be afforded three minutes and may speak only once. State law does not allow the Council to discuss or act on issues not on the agenda, except to briefly respond or ask Staff to follow up on such items.

2. CITY MANAGER REPORT AND ADVANCE CALENDAR
Informational Report 59

3. COUNCIL COMMENTS, REQUESTS, GC SECTION 53232.3(d) (aka AB 1234) and GC SECTION 84308 (aka SB 1439) REPORT OUT
Reports of meetings attended, contributions made or received, and Comments and requests from City Council Members.

4. CONSENT ITEMS
Consent is designed for routine; administrative city matters and is approved by roll call vote with one motion.

These items are discussed only at the request of council members. Members of the public were afforded an opportunity to speak on Consent items during the Public Communications portion of this agenda. a. Approve Order of Agenda as Presented.
b. Approve City Council Minutes: April 8, 2024. 60
c. Approve Quarterly Finance Report. 64
d. Receive and File Santa Barbara County Sheriff’s monthly report. 74 e. Receive and File Santa Barbara County Fire Report. 76

5. PUBLIC HEARINGS:

6. DISCUSSION ITEMS
a. Discussion and possible action to Adopt Resolution No. 24-1250 Initiating Intention for the Annual Assessment for the Solvang Mesa Landscape & Lighting Maintenance District No. 2004-1 for Fiscal Year 2024-25 Setting a Public Hearing for 6:30 PM on May 13, 2024, on the Levy of the Proposed Assessment. 83
b. Discussion and possible action to receive and file Human Services Grant applicants’ presentations. 107

7. COUNCIL CLOSING COMMENTS

8. ADJOURNMENT

AFFIDAVIT OF POSTING
I, Annamarie Porter, City Clerk for the City of Solvang, California, DO HEREBY CERTIFY under penalty of perjury under the laws of the State of California, that the foregoing revised notice was posted at the City of Solvang City Hall bulletin board at 1644 Oak Street, Solvang, CA and on the City of Solvang website not less than 72 hours prior to the meeting, per Government Code 54954.2.

Dated this 18th day of April 2024
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11 SOCIAL MEDIA REPORT
January-March 2024PREPARED BY ISLETT AGENCY
12 OVERVIEW
Jan-Mar 2024
03-0405-1011-1213-1415-1617-18
Quarterly Data Top Performing ContentCommunity EngagementKey TakeawaysQuarterly ProjectsInstagram Market Analysis 13 PLATFORM NET GROWTH ORGANIC ENGAGEMENTS ORGANIC IMPRESSIONS INSTAGRAM +4,121 31,691 751,722
FACEBOOK +848 65,471 1,819,471
TIKTOK +193 1,349 46,910
3 MONTH CHECK-IN Jan-Mar 2024
14 PLATFORM

FOLLOWER

NET GROWTH
Jan-Mar 2024

FOLLOWER

NET GROWTH
Jan-Mar 2023
TOTAL # OF
POSTS
Jan-Mar 2024
TOTAL # OF
POSTS
Jan-Mar 2023

ACCOUNTS

REACHED
Jan-Mar 2024

ACCOUNTS

REACHED
Jan-Mar 2023

ORGANIC PROFILE
VIEWS
Jan-Mar 2024

ORGANIC PROFILE
VIEWS
Jan-Mar 2023
INSTAGRAM +4,121 +683 37 28 251,243 67,700 16,592 14,800 INSTAGRAM REELS x x 7 5 80,382 n/a x x
INSTAGRAM STORIES x x 174 n/a 142,326 n/a x x
FACEBOOK +848 n/a 42 n/a 1,628,426 n/a 11,236 n/a
TIKTOK +193 +159 5 1 35,232 132,597 516 278
TOTAL 5,162 842 265 34 2,137,609 200,297 28,344 15,078
Jan-Mar 2024 QUARTERLY CHECK-IN
15 TOP PERFORMING CONTENT
Jan-Mar 2024
16 TOP PERFORMING CONTENT - INSTAGRAM
LIKES + SAVES
Jan-Mar 2024
Main Takeaway
General montage Reel to help showcase Solvang as a spring break destination.
193,080 plays, 6,818 likes, 46 comments, 1,112 shares, 525 saves

IMPRESSIONS
Main Takeaway
Carousel post spotlighting each of the 6 Danish bakeries and asking the audience which is their favorite. Visuals featured a mix of photos and videos.
51,595 impressions, 32 comments, 155 shares, 121 saves
17 TOP LIKED POSTS-INSTAGRAM Jan-Mar 2024
Main Takeaways
Visuals consistently feature Danish-inspired architecture along with Solvang signage and historic town photos. All but one caption includes a question to the audience. Things to do at night continues to stay a popular topic. 18 TOP PERFORMING CONTENT - INSTAGRAM REELS
PLAYS, LIKES + SAVES
Jan-Mar 2024
Main Takeaway
General montage Reel to help showcase Solvang
as a spring break destination.
193,080 plays, 6,818 likes, 46 comments, 1,112
shares, 525 saves
19 TOP PERFORMING CONTENT - FACEBOOK
REACH
Jan-Mar 2024
Main Takeaway
Announcement that Solvang was nominated for two USA
Today 10Best categories with links to vote.
16,704 impressions, 224 likes, 17 comments, 18 link clicks, 29 shares

ENGAGEMENT
Main Takeaway
Post asking audience what time of day they like their
sweets. This prompted an increase of comments.
12,268 impressions, 238 likes, 35 comments, 11 shares
20 TOP PERFORMING CONTENT - TIKTOK

VIEWS & LIKES
Jan-Mar 2024
Main Takeaway
Bakery spotlight on Solvang Bakery - part of our 6 part video series. We used a platform-wide trending audio to help extend our reach.

9.3k plays, 275 likes, 4 comments, 9 shares, 32 saves
21 THE SOLVANG COMMUNITY
Jan-Mar 2024
22 COMMUNITY ENGAGEMENT Jan-Mar 2024
23 KEY TAKEAWAYS
Jan-Mar 2024
24 KEY TAKEAWAYS

WINS CHALLENGES OPPORTUNITIES
Jan-Mar 2024
Took a high traffic topic/graphic from thewebsite and optimized it for social. Provedto be a top performer in saves (108 saves).Reached and engaged more non-followersthan followers this quarter, furtherincreasing awareness of Solvang as adestination. This is in part to our Reels andmixed-media carousel.We saw a spike of 135 followers the day aninfluencer we helped vet share a Reel.Facebook growth is steadily growing with 1kfollows this quarter, leaving us at just under3k followers at the end of this quarter! A10.5% increase from last quarter - theaverage monthly growth rate is currently1.35% Share more mixed media posts onInstagram, when possibile, to increasereach + impressions.Partnerships for giveaways to helpincrease exposure to a new audience.

Coming down from the excitement andengagement during Julefest.Amount of rainy days this season. 25 QUARTERLY PROJECTS
Jan-Mar 2024
26 Q1 PROJECTS Jan-Mar 2024
Finish video creation for Solvang bakery spotlight seriesVideo creation for “What’s New in Solvang” seriesInfluencer vetting - inbound from DM’s + assisting AnnaGiveaway planning for Q1/2 27 INSTAGRAM MARKET ANALYSIS
Jan-Mar 2024
28 NEW FOLLOWERS [30 days] AVG ENGAGEMENT RATE
Jan-Mar 2024
Solvang USA Visit SYV*
Visit Santa Barbara* Visit Paso
SLO Cal* Visit Ventura
-1,000
0 1,000
2,000
3,000
4,000
Dec Apr
Solvang USA Visit SYV*
Visit Santa Barbara* Visit Paso
SLO Cal* Visit Ventura

0.00%

0.50%

1.00%

1.50%

2.00%

2.50%
Dec Apr
Trend
Solvang’s follow gain was 500 followers higher than the 2nd highest amount. This can be attributed to our
giveaway we launched on April 3rd.

Trend
Solvang ranked #2 in 2nd highest engagement rate in
this list SLOCal’s rate can be attributed to a giveaway with a local music festival + high performing Reels.
29 THANK
YOU
30 • JAN | FEB | MAR 2024 Activities (recap)
Advertising + Advertorial
• SYV Co-Op advertorial spread in 2024 DISCOVER
SPRING Westways Magazine (special section) is now
running, through Feb/Mar/Apr. Advertorial shared
with Buellton + Visit the Santa Ynez Valley.
• Solvang travel advertorial in 805 Living Magazine's Winter 2024 issue published late-January (the issue extended through February).Solvang purchased ad space in the issue for approximately $2,300, with 2023 ‘media’ funds in my contract period ending Dec 31, 2023.

Solvang Tourism, Jan | Feb | Mar 2024 :: PR Briefs
prepared by Anna Ferguson-Sparks, Stiletto Marketing
31 • JAN | FEB | MAR 2024 Activities (recap, continued) Press Communications
• Wrote / edited “What’s New + Coming Soon to Solvang” copy / content to be used for ongoing, manual / email pitches and editorial conversations, content submissions, and for use by otherSolvangUSA marketing team members. (content sits in a shared Google doc) • March 2024 SolvangUSA consumer email blast incorporated this content topic, as did / do an associated series of @SolvangUSA social media posts. • Wrote / edited / distributed Solvang, California, Nominated for 2024 USA TODAY 10Best Readers’ Choice Award in Two Categories, “Best Small Town in the West” and “Best Main Street” copy / press release, which was used for editorial consideration as well as for other SolvangUSA marketing team projects. (content sits in a shared Google doc) • March 2024 SolvangUSA consumer email blast incorporated this topic mention, as did / do an associated series of @SolvangUSA social media posts. • Category “Top 10” winner reveals occurring in April 2024, with follow-up press releases / copy to accompany announcements as necessary. •
32 • JAN | FEB | MAR 2024 Activities (recap, continued) Content Submissions
• Content submissions to Industry section of Visit California's website for future PR / Media consideration.
• Two (2) “what’s new” content submissions titled:
• “Solvang's Dining Scene Sees Return of Two Locally-Loved Chefs with New 2024 Restaurant Openings”
• “Storybook Sleeps in Solvang: Boutique 'New Haven Inn' Debuts Ten New Guest Rooms, Penthouse Suites”
• Content submissions to Central Coast Tourism Council for future PR / Media consideration. • Two (2) content submission topics:
• Ecotourism & Edutourism Experiences: Submitted the new “Pollinators” exhibit at California Nature Art Museum
• “What’s New” or “Coming Soon” to Solvang
Media Outreach
• Check HARO / Connectively media queries daily; submitted Solvang and/or individual businesses within City to ~6 (six) queries.
• Additional, ongoing media outreach or pitching not tied to HARO queries. 33 • JAN | FEB | MAR 2024 Activities (recap, continued) Additional Items
• Submitted SolvangUSA as a potential destination nominee in the 2024 Sunset Travel Awards, under the category – Where to Go: The best destinations in the West, from bustling cities to quietmountain towns, beachside getaways, national parks, and everything between—and beyond. • Sunset's editors will judge the entries and the winners will be honored in the magazine’s fall Travel issue, on social media, and in a robust online package.Every entrant will be included in a dedicated online travel directory. • Worked with TJA (Claudia + John) to fine-tune copy and content for January and March 2024 eblasts / newsletters to SolvangUSA consumer email listing(s).• Continued correspondence with Candice + Jenny, City of Solvang, and Rick + Tom + TJA, to aid in their efforts in attempting to update content on certain portions of the SolvangUSA.com website, or for any other questions or needs.
• Continued check-ins with the Solvang Visitor Center for updates and general catch-up sessions.• Correspond regularly with islett (Liana + Jamie + Kaylee) regarding @SolvangUSA social media topics, questions, content schedules, and for general check-ins. 34 • JAN | FEB | MAR 2024 Activities (recap, continued) Additional Items (continued)
• Submitted updated information and potential photos for the SolvangUSA page on our twin city’s – Venskabsbyer – website, Aalborg, Denmark. Received and ferried reciprocal Aalborg city information for use on our own Solvang websites.
• Worked with Claudia (TJA) on a Sideways-themed Localhood story for the SolvangUSA website and marketing use.
• Full Sideways 20th anniversary marketing copy about Solvang’s place in the 2004 movie, and the city’s evolution since its release, has been created and is currentlybeing fine-tuned and distributed as inspiration for editorial pitches. (content sits in a shared Google doc)
35 • JAN | FEB | MAR 2024 Activities (recap, continued) Media + Influencer Visits
• UPDATE: In early-October 2023 Solvang hosted YouTube star, Drew Binsky (@MoreTravelsWithDrewBinsky, 746K YouTube Subscribers, 961K Instagram Followers, 704.5 TikTok), as part of an itinerary initiated by Visit California.
• Drew completed a Solvang overnight including two interview shoots, as part of a larger California media trip surrounding “places that feel international.” InNovember, he posted his Solvang-inclusive Visit California content, as follows:
https://www.instagram.com/p/CzsO8MwLa5s/ <- Instagram
https://youtu.be/CIcnZZlJsys?si=pyKkUkpFPXsGrhk5 <- YouTube video, posted November 8, 2023 - Drew’s full campaign report is NOW located here
• Also for an opportunity presented by Visit California, we assembled a late-January 2024 Solvang itinerary for Bay Area-based travel influencer, Shelbi (@bucketlistbums, 325K Instagram Followers). • Shelbi completed a 2-day / 1-night Solvang visit in support of Visit California’s new ‘Ultimate Playground’ brand which launched in early March 2024, including thedebut of a new TV spot. The final outcome of Shelbi’s Solvang-inclusive VisitCalifornia content posted to Instagram, as follows:
https://www.instagram.com/p/C4OAC9brsZD and https://www.instagram.com/p/C4fsr56rio/?hl=en&img_index=1 36 • JAN | FEB | MAR 2024 Activities (recap, continued) Media + Influencer Visits (continued)
• Late-January 2024 Solvang also hosted CA-based travel influencer, Angelia Untung (@helloangelia, 142K Instagram Followers), for a 2-day / 2-night itinerary with a 'theme’ of a cozy / hygge, winter-y getaway, with some 'romantic’ ideas aimed at lead-up to Valentine’sDay – on the upper-scale as per her usual content, attempting to target a luxe travel audience. • In early February, Angelia posted her Solvang content as follows:
https://www.instagram.com/p/C3EdvpgrMW3/ <- Instagram Reel / Collaboration with @SolvangUSAhttps://www.instagram.com/reel/C2-gyKkP4vE/ <- bonus Instagram Reelhttps://www.instagram.com/stories/highlights/18097430116360830/ <- More than one dozen Solvang Stories- Angelia’s full campaign report is located here • In February 2024 Solvang hosted freelance writer, Winston Ross, for a multi-day itinerary showcasing varied Solvang experiences. Winston visited Solvang as part of a larger road trip andis hoping to land a New York Post piece about visiting “lesser-known parts of California.” HisFebruary stops while in the area were also planned with other, potential editorial opportunities inmind (outcome TBD). •
37 • JAN | FEB | MAR 2024 Activities (recap, continued) Media + Influencer Visits (continued)
• Late-March 2024 we assisted (last-minute) with a planned doggie group visit, nicknamed “Basset Hound Spring Break.” The group consisted of a handful of humans and a varying amount of hounds who visited the area for multiple, midweek days. The group agreed to handoff content captured while in Solvang, for SolvangUSA’s future dog-related marketing use. Thevarious social media accounts for each of the participating hounds also posted numerousphotos, videos, and Instagram stories as they moved through the area. • Ford (@ford_explores, 20.1K Instagram Followers) was the main pup in this group, and his mother is also a freelance writer based in Los Angeles. We will befollowing up with her for any future, possible editorial coverage, as well as thepossibility of a future Basset Hound “conference” in the city, similar to a‘BassetCon’ gathering that the group holds in Carmel every summer where theNorCal and SoCal bassets come together for a weekend. • In March 2024 Solvang also hosted freelance writers, Elycia Rubin and Melissa Curtin, for multi-day itineraries showcasing varied Solvang experiences (mainly, “what’s new” in the area). Both posted social content during and after their stays,and both are working on incorporating their Solvang research into article pitches. 38 • JAN | FEB | MAR 2024 Activities (recap, continued) Media + Influencer Visits (continued)
• In late-March / early-April 2024 Solvang also hosted San Diego-based family travel influencer, Carly Anderson (@lipglossandcrayons, 93.9K Instagram Followers), for a 2-day / 2-night itinerary with a 'theme’ of a family-friendly spring getaway to Solvang, including some Hans Christian Andersen birthday content (his birthday was April 2nd). Solvang was part of a larger Californias spring break road trip for Carly and her family. • Carly posted her Solvang content as follows:
https://www.instagram.com/p/C5Q3CtirAUB/?hl=en&img_index=1 <- Instagram carousel post https://www.instagram.com/p/C5TbVWFruvs/ <- Instagram Reel https://www.instagram.com/p/C5lYbSALtF4/ <- California spring break road trip recap https://www.instagram.com/stories/highlights/18038151409836810/ <- More than one dozen Solvang Stories• Carly is also a marathon runner and is interested in returning to participate in, and shoot content during, the upcoming Santa Barbara Wine Country Half Marathon(May 2024). 39 • JAN | FEB | MAR 2024 Activities (recap, continued) • SAMPLING OF MEDIA HITS
Posted: February 25, 2024Link to full story:https://www.travelandleisure.com/underrated-california-destinations-8584710andMSN Travel CanadaCombined UVPM: 169,188,569Est. Publicity Value of full articles: $17,732 40 • JAN | FEB | MAR 2024 Activities (recap, continued) • SAMPLING OF MEDIA HITS
Posted: February 23, 2024Link to full story:https://www.housebeautiful.com/lifestyle/g46785811/best-fairy-tale-towns/andYahoo Lifestyle and MSN SingaporeCombined UVPM: 584,071,657Est. Publicity Value of full articles: $50,606 41 • JAN | FEB | MAR 2024 Activities (recap, continued) • SAMPLING OF MEDIA HITS
Posted: February 19, 2024Link to full story:https://styleblueprint.com/everyday/usa-destinations-with-european-influence/UVPM: 229,310StyleBlueprint is a Nashville, TN-based outlet. *NOTE that they used an embedded social post/image from one of our Jan/Feb influencer collaborations. 42 • JAN | FEB | MAR 2024 Activities (recap, continued) • SAMPLING OF MEDIA HITS
AIRED: January 29, 2024Link to full story + video:https://www.today.com/video/go-on-abudget-friendly-dream-vacay-in-these-fundestinations-203141701745Audience Reach: 127,576Est. Publicity Value: $8,280 +
43 • JAN | FEB | MAR 2024 Activities (recap, continued) • SAMPLING OF MEDIA HITS
Solvang mention in Princess Cruises magazine, Journey, which publishes 2x per year (Summer and Winter).Issue linked here (see page 53 for Solvang mention in Santa Barbara article)or
https://princessjourney.co.uk/digitaleditions/2024-issue 44 • JAN | FEB | MAR 2024 Activities (recap, continued) • SAMPLING OF MEDIA HITS
January 2024 Solvang Visit: @helloangelia
February 7th Reel:700 Likes27.9K Views129 Comments
February 5th Reel:11.6K Views
45 March 7th Reel:
2,490 Likes86.9K Views113 Comments
March 14th Post(stats to be reported in April)
• JAN | FEB | MAR 2024 Activities (recap, continued)
• SAMPLING OF MEDIA HITS
January 2024 Solvang Visit: @bucketlistbums
46 Posted: March 28, 2024
Link to full story:https://www.purewow.com/travel/charming-small-towns-incalifornia andYahoo Lifestyle
Combined UVPM (on Yahoo article occurrence): 420,277,136 Est. Publicity Value (of Yahoo article): $34,345
• JAN | FEB | MAR 2024 Activities (recap)
• SAMPLING OF MEDIA HITS
47 Posted: March 26, 2024
Link to full story:https://www.ksby.com/santa-ynezvalley/how-to-vote-for-solvang-in-usatoday-readers-pollCombined UVPM: 478,315 • JAN | FEB | MAR 2024 Activities (recap, continued)
• SAMPLING OF MEDIA HITS
48 Posted: March 13, 2024
Link to full story: https://www.wineenthusiast.com/culture/travel/santa-ynez-valley-wineriesCombined UVPM: 407,913 • JAN | FEB | MAR 2024 Activities (recap, continued)
• SAMPLING OF MEDIA HITS
49 Posted: March 29, 2024
Link to full story:https://www.buzzfeed.com/hannahloewentheil/usdestinations-that-feel-international-gdandYahoo and MSN TravelCombined UVPM (on all article occurrences): 634,363,701 Est. Publicity Value (of all articles): $57,832
• JAN | FEB | MAR 2024 Activities (recap)
• SAMPLING OF MEDIA HITS
50 Posted: March 26, 2024
Link to full story:https://www.buzzfeed.com/meganeliscomb/california-hidden-gemsandYahooCombined UVPM (on all article occurrences): 470,367,683 Est. Publicity Value (of all articles): $40,670
• JAN | FEB | MAR 2024 Activities (recap)
• SAMPLING OF MEDIA HITS
51 Looking ahead…
Q2 2024 Press Releases and/or Content Creation
• SPRING-into-SUMMER IN SOLVANG:
• Round-up of Q2 (into Q3) 2024 / seasonal Solvang events, City-sponsored or simply Solvang-based (such as new Museum exhibits, Solvang Datsun Roadster Classic, Santa Barbara Wine Country Half Marathon, SolvangTheaterfest Anniversary + PCPA shows, SYV Pride festivities) • SIDEWAYS IN SOLVANG:
• Round-up of THEN vs. NOW; how Solvang’s scene has evolved since the Fall 2004 release of the famed wine country film (to include updates, or not, on the original filming locations within the City of Solvang and Solvang businesses featured in the 2004 movie)
Q2 2024 Media Visits
• Currently scheduled: Three (3) media / influencer visits in April / May 2024 in support of Q2 / Spring, and beyond, Solvang travel stories or pitches. Further details to follow in future monthly or quarterly reports. • Mid-April overnight Solvang visit for another Visit California influencer pair; details TBA. • Mid-April freelance writer research visit for potential pitches to Chicago-area media outlets, or larger national pitches.
• May, Los Angeles-based influencer account confirmed for midweek Solvang visit to serve as collab content and late-spring / early-summer social media giveaway in partnership with SolvangUSA. • JAN | FEB | MAR 2024 Activities (recap, continued)
52 • Solvang Visitor Center Report from Solvang Hygge Huset LLC; Susan Lee, Managing Member This represents 1,143 more visitors this March, YOY. We do consider this to be a positive indication of more March visitors in Solvang. We typically note that a difference of 1,000 visitors, less or more, is a significant change. March was a month of many spring breaks and that probably accounted for the larger March 2024 numbers. Many of our visitors were families with children who told us they were visiting Solvang for their spring break.Since we had a positive response from the previous report about the Anniversary and Birthday Buttons that we give out to our visitors when they tell us they are celebrating, this past month we began to track how many were gifted to our visitors. In the past we have gone through the anniversary buttons quicker because we usually give those out in pairs. As a side note, sometimes we even sing to our guests in Danish for extra fun.

Solvang Visitor Center, March + Q1 2024
Visitor Center count:March 2023 – 5,970The highest day was Sat, March 23 with 413 visitors.March 2024 – 7,113The highest day was Mon, March 25 with 395 visitors. 53 Button count for March 2024:

Birthday Buttons - 24Anniversary Buttons - 26In the slower times, if it is an appropriate moment with our guests, we ask them where they came from and how they found out about Solvang. This past month, for the first time, we had three responses that they saw us on TikTok and fell in love with Solvang and had to visit. These responses were from a couple from Minnesota, a family from Orange County, and a family from Mexico.Quarterly Wrap-up of States and Countries Noted, from Where our Visitor Center Guests Originate:States: Washington, New Jersey, New York, Colorado, Maryland, Massachusetts, Ohio, Nevada, Northern CA, South Carolina, Tennessee, Arizona, Iowa, Georgia, Minnesota, Florida, Illinois, Texas, Alabama, many are noted to be from Southern CA.Countries / Nations: Spain, Italy, England, France, Denmark, Canada, Quebec-Canada, China, Belgium, Argentina, Japan, Philippines, Israel, Sweden, Australia, Northern England, India, Mexico, Germany, Netherlands, Okinawa, Norway, Brazil, Kazakhstan, South Wales, Iceland, and Singapore.Clearly, we have visitors from all over the world coming to see our Danish Village.

Solvang Visitor Center, March + Q1 2024
54 Solvang Visitor Center, March + Q1 2024
• Solvang Visitor Center Inquiries + “How did you hear about Solvang” Responses:

Jan-Feb-Mar 2024
(see attached listings)
55 Solvang Visitor Center Report, March 2024, and Quarterly Wrap up combined Prepared by Susan Lee, Managing Member Solvang Hygge Huset LLC This March 2024 in the Solvang Visitor Center there were:
7,113 total visitors
The highest number of visitors in one day was on Monday March 25th with:
395 total visitors
In March of 2023 in the Solvang Visitor Center there were:
5,970 total visitors
The highest number of visitors in one day was on Saturday March 23rd with:
413 total visitors.

This is 1,143 more visitors this year in the month of March than in 2023. We do consider this to be a positive indication of more visitors in Solvang this March. We typically note that a change of 1,000 less or more visitors is a significant number change. This has been the month of many Spring breaks and this has probably accounted for the larger March numbers. Many of our visitors were families with children who told us they were visiting Solvang for their Spring break.

Since we had a positive response from the previous report about the Anniversary and Birthday Buttons that we give out to our visitors when they tell us they are celebrating, this month we began to track how many were gifted to our visitors. In the past we have gone through the anniversary buttons quicker because we usually give those out in pairs. As a side note, sometimes we even sing to our guests in Danish for some extra fun.

Birthday Buttons- 24
Anniversary Buttons-26
In the slower times if it is an appropriate moment with our guests, we ask them Where they came from and how they found out about Solvang. This month for the first time we had three responses that they saw us on TikTok and fell in love with Solvang and had to come. These responses came from a couple from Minnesota, a family from Orange County, and a family from Mexico! Quarterly Wrap up of States and Countries Noted that our Visitor Center Guests were Visiting From:

States: Washington, New Jersey, New York, Colorado, Maryland, Massachusetts, Ohio, Nevada, Northern CA, South Carolina, New Jersey, Tennessee, Arizona, Iowa, Georgia, Minnesota, Florida, Illinois, Texas, Alabama, many are noted to be from Southern CA.

Countries: Spain, Italy, England, France, Denmark, Canada, Quebec Canada, China, Belgium, Argentina, Japan, Philippians, Israel, Sweden, Australia, Northern England, Italy, India, Mexico, Germany, Netherlands, Okinawa, Norway, Germany, Spain, Brazil, Kazakhstan, France, South Wales, Iceland, and Singapore!
Clearly, we have visitors from all over the world coming to see our Danish Village. “How did you hear about Solvang” responses:
• A Couple from Iowa said they were told to come to Solvang by the Danes in Iowa. • Minnesota couple: “It looked fun on TikTok so we really wanted to come!” • Mexico family: “Our friends in Mexico told us to come here” • Another family from Mexico: “We saw lots of Solvang videos on TikTok and fell in love with it!” • Couple from Las Vegas: “Our family came last year and we stayed at Hotel Corque. We love the small town feel here.”
• Family from Norway: “Our parents said it’s a great town and we had to come here.” 56 • Denmark: “Word of mouth, everyone in Denmark seems to know about Solvang.” • Visitors from Kazakhstan: “We are traveling down the coast of California and did an internet search of what to do and saw lots of videos of Solvang.” • Denmark Visitors: “Social Media”
• Norway Visitors: “Social Media”
• San Diego Couple: “Word of mouth, we love it here so much!” • Visitors from Japan: “We went to Denmark and heard about Solvang in Denmark!” • London Visitor: “My friend told me about it, she saw Solvang on Facebook.” • France Visitors: “We saw Solvang on TV, we are traveling with our grandson and wanted to bring him here.”
• England Visitors: “Our friends in Mexico knew of Solvang and told us to come here when we visited the United States.”
• Washington State Visitor: “I am visiting my brother in Lompoc and he said I had to see Solvang.”
• Alabama Visitors: “We are on a Spring Break Girls Trip!” • Sacramento Visitors: “We saw Solvang on Facebook and just fell in love.” • San Diego Visitors: “Facebook”
• Iceland Visitors: “Saw it on the map for California traveling from San Francisco to LA.” • Temecula Visitors: “We come here for the Danish and then visit a winery. We love the smalltown charm here and the calm feeling we get.” • Texas Visitors: “We did an internet search and saw Solvang on Facebook. We love Solvang and the Scandinavian history.”
• Singapore Visitors: “We saw Solvang on Facebook! We did research after seeing it on Facebook and decided we had to come. We love it here!”
We have some fun things happen in the Solvang Visitor Center with all these Guests from around the world. We even had a guest who said he was Saint Nick from The North Pole! He was wearing his matching Santa shirt and shorts and said he just blew in from the North Pole. Even Santa comes to visit Solvang on his Spring Break!
Some of the Inquiries from January, February, and March:
 Where is the WorldMark and how do we get there?
 How many museums are there in Solvang?
 Is January your slow season?
 When is the busiest time in Solvang?
 How many people are Danish in Solvang?
 What are they going to do with the Lumber Yard Property?  How do you pronounce Solvang?
 Who are those people in the big picture above the fireplace in the Visitor Center?  Who do we talk to about opening a business here and how do we get a business license?  How long has Solvang been here?
 Why do so many stores have Dutch stuff?
 Are the Dutch really the founders of Solvang too or something?  Are the maps free?
 What is Danish food?
 Is Solvang open on Presidents Day?
 Do you have my iPhone?
 Can we buy tickets for the Trolley online now?
 How long is the Trolley Tour?
 How do we get to Jalama Beach?
 Is it worth going to Jalama?
 Do you really have a Farmers Market here?
 What is the difference between Dutch and Danish?
 Do they still have the Aebleskiver place that was called Arnie’s? 57  What is in the Hans Christian Andersen Museum?
 How do we get one of the surrey bikes?
 What made Solvang a Danish town?
 Are you a real city?
 When can I get Candlelight Tour tickets?
 How do I get them?
 Can I get married at Solvang City Hall?
 Can someone marry me at Solvang City Hall?
 A deaf family was using pictures to ask questions. They wanted to know if we had a Danish hotdog?
 What does Solvang do for Easter?
 Are there any Easter events in Solvang?
 When is your slowest month?
 Does anyone sell the New York Times in Solvang?
 How did Solvang get like this?
 Where do kids go to school here?
 Do those tiny little fans in your ceiling here actually work?  How often does the Trolley come?
 Where do I get a cookie with marzipan?
 Is the Pea Soup restaurant still open?
 Where can I get a Band-Aid?
 Is this a high crime district?
 What is the difference between a Danish and a Swiss flag?  What are the crosses for that adorn the tops of the roofs in this town?  Do those crosses have something to do with Easter?
 Where is the red wooden shoe?
 Do the family of Solvang’s founders still live here in this valley?  Is there just a smaller pamphlet with the information about Solvang? Not just that big magazine?
 Do you have a smaller map?
 What is marzipan?
We write down some of the various inquiries we receive in the Visitor Center. Some of the most asked questions remain as:
 Is parking really free?! I love this town already!
 Can you give me the points of interest in town, the must-sees?  How did Solvang become Danish?
 Where do we buy tickets for the Trolley and how does that work?  Where does the Trolley go?
 Is the Trolley a hop on/hop off?
 Where is the nearest restroom?
 Where should we go to eat?
 What is the best bakery?
This is the magic of Solvang: We were asked by a lovely little lady, “Do they still have Arnie’s here?” She was so excited to hear that Solvang Restaurant is sill here in town. She said she and her husband would come to Solvang and eat aebleskiver at Arnie’s every year. Her husband died and she thought she would never get back to Solvang, ever again. But, with tears in her eyes, she told us how excited and happy she was to be here because her lovely son and daughter brought her back, all the way from Ohio. They brought her all that way just to return to Arnie’s in Solvang. She said it was a dream come true to come back to this beautiful Danish town. Solvang is a dream come true. What a lovely experience.

We are clearly very lucky to live and work in such a special place. 58 Meeting Date Agenda Item Agenda Dept
13-May Solvang Mesa LLMD Annual Assessment Public Hearing Public Works CCWA presentation Presentation City Manager
Into Ord Conflict of Interest Code Public Hearing City Attorney City Council Policies Update Discussion City Clerk
Award Concrete Project Consent Public Works
Resolution to assign PO Contact Cal OES Discussion Public Works 28-May Approve Grant funding requests Discussion Finance Adopt Ord Conflict of Interest Consent City Attorney
Solvang Sidewalk Repair Project Award Consent Public Works 10-Jun General Municipal Election Resolutions Discussion City Clerk Approve preliminary Budget Discussion Finance
Approve Auditing Services Agreement Discussion Finance
Active Transportation Plan Discussion Public Works
24-Jun Budget/Financial Plan Adoption Discussion Finance Administration / HR Policies update Discussion Administration 8-Jul CCCE presentation Presentation City Manager
General Plan ordinance 1st Reading Public Hearing Planning 22-Jul General Plan Adopt Ordinance Consent Planning
Marketing & Tourism Quarterly Update Presentation Parks & Rec 12-Aug City Council Goals Quarterly Update Consent City Manager 26-Aug
9-Sep
23-Sep Cal Cities Legislative Update Presentation City Manager Future Meetings TOT Measure Discussion City Manager
Stormwater Management Program Update Discussion Public Works Short Term Vacation Rental update Discussion Finance/Planning Outdoor dining ordinance Public Hearing Planning
On-street Parking Restrictions Policy Direction Discussion Public Works Modify City Code Title 9, Chapter 3, 9-3D-3 Water
Conservation
Public Hearing Utilities
RFQ Interim Financing WWTP Administration Discussion Finance Meeting Date Agenda Item Agenda Dept
Agenda Item Agenda Dept
January Annual Comprehensive Financial Report Discussion Finance January (odd
years)
Brown Act Training City Attorney
January Fee Schedule Review Discussion Finance
January Investment Policy Annual Review Discussion Finance February (even
years)
Budget to Actual Discussion Finance
February Measure A 5-Year Local Program of Projects Public Hearing Public Works February Mid-Year Budget Adjustments Finance
February (even
years)
Council Budget Goal Setting Public Workshop City Manager March Housing General Plan Annual Report Discussion Planning March SB1 RMRA project List Public Hearing Public Works March Solvang Mesa LLMD Annual Assessment Public Hearing Public Works March FTA 5311 Grant Agreement Consent Public Works
March TDA Grant Funding Consent Public Works
May (even years) Ordinance 1st Reading & Adoption Conflict of Interest Public Hearing City Attorney May Grant Funding Applications review Discussion Finance Oct/Jan/April/July Quarterly Financial Reports Discussion Finance Oct/Jan/April/July Quarterly Marketing Update Presentation Parks & Rec June Preliminary Budget Discussion Finance
June Two-Year Financial Plan Development or Supplemental Budget adoption
Discussion Finance
June Conflict of Interest Code Review Discussion
June Capital Improvement Program Discussion Public Works June/July Amend Appropriation Limit Public Hearing
November Stormwater Management Program Annual Report Consent Public Works December AB 1600 Report Discussion Public Works
December City Council Reorganization - Appointment of Mayor pro tem
Discussion City Clerk
December City Council Reorganization Council selection of representatives to Committees and Agencies
Discussion City Clerk
December (even
years)
Appointment to Boards, Commissions, Committees Discussion City Clerk Council Requested Agenda Items
Annual Reports

CITY COUNCIL ADVANCE CALENDAR
59 Regular Meeting - 6:30 PM
6:30 PM REGULAR MEETING

CALL TO ORDER
Honorary Mayor for the Day Finley Henderson called the Regular meeting to order at 6:31 p.m. in the City Hall Council Chamber, 1644 Oak Street, Solvang, California.

ROLL CALL

Present: Mayor Mark Infanti, via Zoom, Mayor pro tem David Brown, Councilmembers Robert Clarke, Claudia Orona, Elizabeth Orona, Honorary Mayor for the Day Finley Henderson Staff: City Manager Randy Murphy, City Attorney Chelsea O’Sullivan, City Clerk Annamarie Porter, Public Works Director Rodger Olds, Planning Manager Rafael Castillo, Administrative Services Director Wendy Berry, Special Advisor Rod Wood, Wastewater Division Supervisor Nathan Giacinto.

PLEDGE OF ALLEGIANCE
Honorary Mayor for the Day Henderson led in the Pledge of Allegiance.

Mayor pro tem Brown reported that Honorary Mayor for the Day Henderson met with City staff and she provided a debriefing of her meetings and recommended the City consider installing a miniature golf course for families.

PROCLAMATIONS, COMMENDATIONS AND CEREMONIAL ITEMS - None a. Sexual Assault Awareness Proclamation
b. Child Abuse Prevention Proclamation
Allison Wales, Associate Director, North County Rape Crisis and Child Protection Center. c. Fair Housing Month Proclamation

PRESENTATIONS
a. Wastewater Division Presentation
Wastewater Division Supervisor Giacinto narrated a PowerPoint presentation with details regarding the Wastewater Division operations, management and recent activities.

1. PUBLIC COMMUNICATIONS – NON-AGENDA AND CONSENT ITEMS Mayor pro tem Brown invited public comments.

Barbara Allen, Mission Oaks Homeowners Association
Paul Matthies
Dan Martin
Dan Willick

MINUTES

SOLVANG CITY COUNCIL
MONDAY, APRIL 8, 2024
60 Al Cortese
Steve Martin
Denise El Amin
There were no other public communications.

2. CITY MANAGER REPORT AND ADVANCE CALENDAR
City Manager Murphy referenced items on the future agenda; reported a letter that will be distributed in the water bill asking residents to participate in a survey to help with the budget process and announced a meeting on April 25th to be held at City Hall to discuss the Santa Ynez Valley Trail.

3. COUNCIL COMMENTS, REQUESTS, GC SECTION 53232.3(d) (aka AB 1234) and GC SECTION 84308 (aka SB 1439) REPORT OUT
Mayor pro tem Brown reported on his attendance at the last EMA GSA Committee meeting.

4. CONSENT ITEMS
a. Approve Order of Agenda as Presented
b. Approve City Council Minutes: March 25, 2024.
c. Approve March Accounts Payable
d. For Second Reading Adopt by Title Only Ordinance No. 24-0372 amending Solvang Municipal Code Title 11, Zoning Regulations, Chapter 2, Section 11-2-4.A, Zoning Map e. Approve the Fourth Amendment to the Agreement with Carollo Engineers Inc to Support Solvang’s USDA Grant Application for the WWTP Project to extend the term to April 1, 2025, and authorize the Mayor to Execute on behalf of the City f. Approve the Inaugural meeting date of the Measure U Citizens Oversight April 26, 2024 at 1:00 p.m. of the Measure U Citizens Oversight Committee as agreed to by the City Manager and Measure U Committee members
g. Adopt Resolution No. 24-1248 Adopting the Second Amended and Restated Joint Powers Agreement for the Santa Barbara County Association of Governments h. Approve the Management Analyst Revised Job Description i. Adopt Resolution No. 24-1246 Approving the Annual Investment Policy for Year 2024 j. Adopt Resolution No. 24-1249 Authorizing the filing of a claim with the Santa Barbara County Association of Governments for allocation of transportation Development Act Funds for Fiscal Year 2024-2025
k. This item was pulled by Councilmember Elizabeth Orona for separate discussion.

Motion by Councilmember Elizabeth Orona, approve Consent Items 4.a-4.j, as presented, seconded by Councilmember Clarke and carried 5-0.

EXCLUDED CONSENT ITEMS
k. Approve a Joint Grant Management Agreement between the Santa Ynez Band of Mission Indians, the County of Santa Barbara, City of Solvang, and City of Buellton for a joint submission for the 61 Caltrans Active Transportation Program (ATP) Cycle 7 Infrastructure Grant in the amount not to exceed $20,598, for the term April 2, 2024 through end date of the grant, if awarded, and authorize the Mayor to execute on behalf of the City
Councilmember E Orona explained this is an assessment of multimodal connections.

City Manager Murphy stated the route has not been identified through Solvang yet; noted the grant application is due in June and will not be available again for two years, and the urgency is that the Tribe may lose its disadvantaged status in the interim.

Motion by Councilmember Elizabeth Orona, to approve Consent Item 4.k, as presented, seconded by Councilmember Claudia Orona and carried 5-0.

5. PUBLIC HEARINGS - None

6. DISCUSSION ITEMS
a. Discussion and Possible direction to Staff regarding implementation of City Council Goals Special Advisor Wood recommended that Council establish what it will use for funding and then start assigning dollars to those goals, added this is a three-step process and final decisions will be made during the budget process.

Mayor pro tem Brown invited public comments.

David Goldstein
Carrie McKinnon
Denise El Amin
There were no other public comments.

Discussion followed regarding consulting costs, infrastructure assessment costs, available funding, using existing studies, identifying funding potential and issues, and ensuring that whatever City Council approves, gets done.

Planning Manager Castillo reported the General Plan sets the stage to move forward; spoke about consultant costs versus staff costs.

Consensus to move the top 15 goals forward to the budget process. b. Discussion and possible action to create an Ad Hoc Budgetary Committee for the purpose of reviewing the proposed budget and grant applications comprised of two City Council Members and a member of the Measure U Committee
Administrative Services Director Berry presented details of the report.

Mayor pro tem Brown invited public comments.

Denise El Amin
There were no other public comments on this item.

Motion by Mayor pro tem Brown, to create an Ad Hoc Budgetary Committee for the purpose of reviewing the proposed budget and grant applications comprised of Mayor Infanti and Councilmember Clarke and a member of the Measure U Committee, seconded by Councilmember Claudia Orona and carried 5-0.
62 c. Discussion and Direction to staff regarding the request by RATPDev for a contract amendment to include rate structure modifications and rate increases to operate the Santa Ynez Valley Transit service
Public Works Director Olds narrated a PowerPoint presentation with details of the item.

Discussion followed regarding the annual ridership, the motivation for renegotiating the contract, and the need for transparency before proceeding.

Mayor pro tem Brown invited public comments.

Denise El Amin
There were no other public comments.

Wess Cruz, RATP Dev USA, reported ridership has increased; mentioned having challenges retaining and recruiting operators; asked that the City make them whole so that they are able to run the business in the City and offered to open their books to the City.

No action taken pending a City review of RATPDev books and clarification of ridership.

7. COUNCIL CLOSING COMMENTS
Mayor pro tem Brown clarified that one of the Consent Items pertained only to Site B and D and not Site C.

8. ADJOURNMENT
The meeting was adjourned at 9:06 p.m.

Respectfully submitted:

Annamarie Porter, City Clerk
63 January 2024-March 2024

CITY OF SOLVANG
By:

Administrative Services Director
Wendy Berry
Agenda Item 4.c
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Quarterly Investment Report
January 2024-March 2024
This report is consistent with the reporting requirements in the Investment Policy. There are sufficient funds to meet the next six months' obligations.

LAIF Activity
Balance Ending 12-31-2024 $28,048,487.17
Prior Quarter Interest $281,779.43
Transfer to Five Star -$15, 100,000.00
Balance as of 3/31/2024 $13,230,266.60
Five Star Activity
Balance ending 12-31-2023 $2,105,541.24
Interest $162,595.16
Deposit to Account $16,600,000.00
Balance as of 3/31/2024 $18,868,136.40
Notes
• As pmt of our cash management strategy, funds are deposited to or withdrawn from LAIF and/or Five Star Bank after evaluating daily cash needs to meet cunent obligations. • LAIF interest earned on the balance for the quarter is $160,029.98 and will be credited to the account in April 2024.
• LAIF quarterly interest rates have increased from 3.929% in December 2023 to 4.232% in March 2024.
• Five Star Bank interest earned is 4.122% per month.

CD Activity
• As of December 2021, the City has closed all of its Ce1tificates of Deposit accounts and has reinvested those funds back into the LAIF account.
65 CERBT Activity
The City has invested money in the California Employers' Retirement Benefit Trust (CERBT), managed by CalPERS to reduce our unfunded liability of retiree medical and health benefits (OPEB), and to prefund future payments.

Balance as of 12/31/2024 $1,139,859.28
Contributions $70,000.00
Investment Earnings $26,778.80
Investment/ Admin Expenses ($243.41)
Balance as of 3/31/2024 $1,236,394.67
Notes:
• Investment/ Administrative Expenses are .10% and are assessed on the daily balance.

Included in this Report:
• Monthly Fund Balance Rep01is for January 2024-March 2024 • LAIF Statement -March 2024
• Five Star Bank Statement - March 2024
• March CERBT statement
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66 FUND
100
200
201
202
203
204
205
207
300
500
501
502
600
800

CITY OF SOLVANG INVESTMENTS
MARCH 2024
FUND

FUND BALANCE
GENERAL FUND $ 17,154,772.48
GOVERNMENTAL IMPACT FEES $ 1,613,437.11
TRAFFIC SAFETY $ 6,853.16
GAS TAX FUND $ 235,746.13
LOCAL TRANSPORTATION $ 526,561.25
MEASURE A $ 1,326,082.14
SKYTT MESA LLMD $ 453,949.77
MEASURE U $ 2,113,308.41
CAPITAL PROJECTS $ (254,819.47)
WATER FUND $ 7,382,179.53
WASTEWATER $ 2,771,592.77
TRANSIT FUND $ 1,423,216.66
EQUIPMENT/VEHICLE POOL $ 1,282,598.36
GENERAL FIXED ASSET GROUP 0.00
TOTALS $ 36,062,239.36
LAIF BALANCE $ 13,389,173.73
CHECKING ACCOUNTS $ 22,673,065.63
TOTALS $ 36,062,239.36
%OF
TOTAL

47.57%

4.47%

0.02%

0.65%

1.46%

3.68%

1.26%

5.86%
-0.71%

20.47%

7.69%

3.95%

3.56%

0.00%
100%
Interest
Rate

4.232%
** All City investments for the month are in compliance with California Government Code, Section 53646(b)(l).
** Current investments meet expenditure requirements for the next six months. 67 FUND
100
200
201
202
203
204
205
207
300
500
501
502
600
800

CITY OF SOLVANG INVESTMENTS
FEBRUARY 2024
FUND

FUND BALANCE
GENERAL FUND $ 15,862,084.48
GOVERNMENTAL IMPACT FEES $ 1,603,140.71
TRAFFIC SAFETY $ 6,426.45
GAS TAX FUND $ 210,848.40
LOCAL TRANSPORTATION $ 444,710.20
MEASURE A $ 1,268,794.98
SKYTT MESA LLMD $ 462,002.94
MEASURE U $ 1,951,494.04
CAPITAL PROJECTS $ (246,321.10)
WATER FUND $ 7,230,859.55
WASTEWATER $ 2,772,757.96
TRANSIT FUND $ 1,417,887.34
EQUIPMENT/VEHICLE POOL $ 1,274,413.25
GENERAL FIXED ASSET GROUP 0.00
TOTALS $ 34,298,229.26
LAIF BALANCE $ 13,230,266.60
CHECKING ACCOUNTS $ 21,067,962.66
TOTALS $ 34,298,229.26
%OF
TOTAL

46.25%

4.67%

0.02%

0.61%

1.30%

3.70%

1.35%

5.69%
-0.72%

21.08%

8.08%

4.13%

3.72%

0.00%
100%
Interest
Rate

4.122%
** All City investments for the month are in compliance with California Government Code, Section 53646(b){1).
** Current investments meet expenditure requirements for the next six months. 68 FUND
100
200
201
202
203
204
205
207
300
500
501
502
600
800

CITY OF SOLVANG INVESTMENTS
JANUARY 2024
FUND

FUND BALANCE
GENERAL FUND $ 17,320,508.91
GOVERNMENTAL IMPACT FEES $ 1,596,735.63
TRAFFIC SAFETY $ 5,922.40
GAS TAX FUND $ 183,975.11
LOCAL TRANSPORTATION $ 443,233.02
MEASURE A $ 1,226,651.64
SKYTT MESA LLMD $ 472,001.73
MEASURE U $ 1,599,033.02
CAPITAL PROJECTS $ (245,225.35)
WATER FUND $ 7,021,303.68
WASTEWATER $ 2,559,923.66
TRANSIT FUND $ 1,481,031.18
EQUIPMENT/VEHICLE POOL $ 1,270,179.67
GENERAL FIXED ASSET GROUP 0.00
TOTALS $ 34,985,537.36
LAIF BALANCE $ 13,230,266.60
CHECKING ACCOUNTS $ 21,755,270.76
TOTALS $ 34,985,537.36
%OF
TOTAL

49.51%

4.56%

0.02%

0.53%

1.27%

3.51%

1.35%

4.57%
-0.70%

20.07%

7.32%

4.23%

3.63%

0.00%
100%
Interest
Rate

3.929%
** All City investments for the month are in compliance with California Government Code, Section 53646(b)(1).
** Current investments meet expenditure requirements for the next six months. 69 4/15/24, 11 :03 PM
California State Treasurer
Fiona Ma1 CPA
Local Agency Investment Fund
P.O. Box 942809
Sacramento, CA 94209-0001
(916) 653-3001

CITY OF SOLVANG

FINANCE DIRECTOR
1644 OAK STREET
SOLVANG, CA 93463
Account Number: 98-42-876
March 2024 Statement
Account Summary
Total Deposit:

Total Withdrawal:
hltps://laifms.treasurer.ca.gov/RegularStatement.aspx
LAIF Regular Monthly Statement
April 15, 2024
LAIF Home
PMIA Average Monthly
Yields
Tran TY-P-e Definitions

0.00 Beginning Balance:

0.00 Ending Balance:
13,230,266.60
13,230,266.60
1 /1
70 City of Solvang
1644 oak street
Solvang CA 93463
Public Money Market
Account Number
Previous Balance
1 Deposits/Credits
checks/Debits
service charge
current Balance
Ending 6606
17,302,540.54
1,500,000.00
.00
.00
18 868 136.40
Deposit
't
2/29
3/07
BANK
Date 3/31/24
Enclosures
Page
Number of Enclosures 1
Statement Dates 3/01/24 thru 3/31/24
Average Ledger 18,802,540.54
1 1
Average collected 18,802,540.54
Annual Percentage Yield Earned 4.19%
2024 Interest Paid 162,595.16
Interest Paid 65 595.86
1,500,000.00
65,595.86
18 868 136. 40

4.012000%

4.122000%
71 City of Solvang
CERBT Strategy 2
Entity#: SKB7-6953823005-001
Quarter Ended March 31, 2024
Market Value Summary:

Beginning Balance
Contribution
Disbursement
Transfer In
Transfer Out
Investment Earnings
Administrative Expenses
Investment Expense
Other
Ending Balance
FY End Contrib per GASE 74 Para 22
FY End Disbursement Accrual
Grand Total
QTD Fiscal
Current Period Year to Date
$1,139,859.28 $1,081,571.53
70,000.00 70,000.00

0.00 0.00

0.00 0.00
26,778.80 85,522.57
(140.61) (404.04)
(102.80) (295.39)

0.00 0.00
$1,236,394.67 $1,236,394.67

0.00 0.00

0.00 0.00
$1,236,394.67 $1,236,394.67
Unit Value Summary:

Beginning Units
Unit Purchases from Contributions
Unit Sales for Withdrawals
Unit Transfer In
Unit Transfer Out
Ending Units
Period Beginning Unit Value
Period Ending Unit Value
Aca1PERS
QTD Fiscal
Current Period Year to Date
55,190.524 55,190.524
3,346.765 3,346.765

0.000 0.000

0.000 0.000
58,537.289 58,537.289

20.653173 19.597055

21.121490 21.121490
Please note the Grand Total is your actual fund account balance at the end of the period, including all contributions per GASB 74 pa:ragraph 22 and accrued disbursements. Please review your statement promptly. All information contained in your statement will be considered true and accurate unless you contact us within 30 days of receipt of this statement. If you have questions about the validity of this information, please contact [email protected]. 72 Statement of Transaction Detail for the Quarter Ending 03/31/2024 City of Solvang
Entity#: SKB?-6953823005-001
Date Description Amount Unit Value
03/11/2024 Contribution $70,000.00 $20.915718
Units Check/Wire
3,346.765 1000000492020
68 If you have any questions or comments regarding the new statement format please contact [email protected] AcaIPERS
Notes
Client Contact:

[email protected]
73 CITY OF SOLVANG
672.00
1 760.60
672.00
696.40
103.63%

93.09%

69.30 30.70

57.00 473.70

64.20 65.70

Page 1 ends

Hours Logged in CAD
Total Billable Hours
Calls for Service
Shift Change
Posts Covered
Total Contract Hours
Annual Total
Reports and Admin.

Monthly Total
Out of Area Car in City
Compliance Totals
Time Summarization

SANTA BARBARA COUNTY

SHERIFF'S OFFICE
FEBRUARY 2024 REPORT

PREPARED BY CONTRACT

SERVICES UNIT
Deputy Sheriff Service Unit
Compliance Time
Hours in Month
City Car Out of City
Proactive Patrol
City Cars on
City Calls
9%
Proactive Patrol
62%
Report
Writing
4%
OOA Car
in City
9%
City Car
OOA
8%
Shift
Change
8%

FEBRUARY PATROL

ACTIVITY
760.60 HOURS
PAGE 1
Agenda Item 4.d
74 FEBRUARY 2024 DSSU REPORT

CRIME AND ACTIVITY STATISTICS

FORCIBLE RAPE

ROBBERY

RESIDENTIAL

COMMERCIAL

INSTITUTIONAL

ALL OTHERS
THEFTS

STOLEN PROPERTY VALUE

RECOVERED PROPERTY VALUE

INJURY COLLISIONS

PERSONS INJURED

TRAFFIC CITATIONS

TOWED VEHICLES

FELONY ARRESTS

CASES SUSPENDED

CASES ASSIGNED

CASES CLOSED BY ARREST

CASES CLOSED BY OTHER

CURRENT ACTIVE CASES
5 0
0 0
FATAL COLLISIONS 0
TRAFFIC DEATHS 0
CITATIONS 1
DUI ARRESTS 5
0 CITY OF SOLVANG
CRIMINAL HOMICIDE 0
ALL ASSAULTS 2
BURGLARY TOTAL 0
0 0
0 0
$ 2,188.00
$0.00
0 3
VEHICLE THEFT 0
VEHICLES RECOVERED 0
ACCIDENTS 6
0 0
MISDEMEANOR ARRESTS 10
CALLS FOR SERVICE 301
REPORTS TAKEN 36
3 0
OUT OF AREA CAR IN CITY - INCIDENTS 86
1 1

HOMELESS - (CALLS FOR SERVICE --
REPORTS TAKEN -- ARRESTS MADE) 10 -- 4 -- 2
CITY CAR OUT OF THE CITY - INCIDENTS 102
CASES FORWARDED TO DETECTIVES 10
PAGE 2
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82 CITY COUNCIL STAFF REPORT
AGENDA ITEM 6.a
Meeting Date: April 22, 2024
SUBJECT: Discussion and possible action to Adopt Resolution No. 24-1250 initiating intention for the Annual Assessment of the Solvang Mesa Landscape & Lighting Maintenance District No. 2004-1 for Fiscal Year 2024-25, Setting a Public Hearing for 6:30 PM on May 13, 2024, on the Levy of the Proposed Assessment.

PREPARED BY: Rodger A. Olds – Public Works Director/City Engineer DISCUSSION:

The City Council adopted the Tentative Vesting Map for the Skytt Mesa Project on May 27, 2003. Per Condition No. 50 of that 169-lot subdivision, the applicant was required to establish a Landscape and Lighting Maintenance District (LLMD) prior to the recordation of the first phase final map. Solvang Mesa Landscape & Lighting Maintenance District No. 2004-1 was established in November 2004 and must now be evaluated annually for any changes to its assessment.

The City has retained Francisco & Associates to prepare the annual Engineer’s Report for the Solvang Mesa LLMD. The Engineer’s Report outlines the estimated LLMD operations and maintenance budget for the 169-lot single-family residential subdivision, establishes the boundaries of the district, determines the method for spreading the annual maintenance costs to each single-family residential parcel, and determines the maximum annual assessment that can be levied on each parcel.

The attached Resolution fulfills the first three steps in the annual assessment process.

1. It initiates the Engineer’s Report, and

2. Approves the Preliminary Engineer’s Report, and

3. Sets the date for the public hearing on the levy of the proposed assessment.

The public hearing will be held at the regular City Council meeting on May 13, 2024. After the public hearing the assessments will be set, and the Final Assessor’s Roll will be prepared and filed with the Santa Barbara County Auditor’s Office to be included in the subsequent tax roll. The Final Assessor’s Roll will be included in the Fiscal Year 2024-25 tax roll.

Since the formation of the LLMD in 2004, there have been six years in which the assessment remained unchanged, and one year in which the assessment was reduced slightly. During the other years the assessment was increased as necessary based on increases in the cost of services, and to maintain adequate reserves. Last year, staff recommended an increase of 5-percent in the assessed amount for FY 23-24 in order to keep up with the rising costs of utilities and materials. A modest increase of 2-percent in the assessment is recommended for FY 24-25 in order to keep pace with the realized increased costs to maintain the district facilities. The intent is to also keep the district’s reserves in good financial standing. This increase will result in the annual assessment of $1,388.02 per parcel.

The maintenance contract, currently with Brightview Landscape Services, expires at the end of this calendar year. The City will be initiating a Request for Proposal (RFP) process in the Fall for the selection of a new contractor. With costs ever increasing, it is highly likely that the cost to keep the existing levels of maintenance will be much higher than the current contract that was entered into in early 2019 and included set inflationary increases. Therefore it is anticipated that a steeper increase to the assessment will be required next year to accommodate the new contract. As a mitigation effort, the City will host a neighborhood meeting to go over the options on service levels and allow the neighborhood to comment on the level of service they would like to see given the cost considerations. 83 At the close of FY 2023-24 the total reserves for the LLMD are projected to be approximately $420,379.91 and this figure, less administrative fees, was used to develop the Preliminary Engineer’s Report. It is estimated that $234,575.38 will be adequate to maintain the lighting, landscaping, and open space areas; however, it is not adequate to cover all potential costs to the LLMD if incidental costs are included. A small reduction in the accumulation of reserves for FY 24-25 is expected. In order to counteract this in future years it is anticipated that the assessment will need to be increased again next year.

The number of single family residential (SFR) parcels included in the Final Maps for Phases 1, 2, 3 and 4 are 38, 46, 39 and 46 respectively. Each of the 169 SFR parcels benefit equally from the landscaping and street lighting improvements, and a portion of the entryway and detention basin improvements.

Therefore, it is proposed that the $234,575.38 in assessment revenue needed to operate, maintain and service the landscaping and lighting improvements be spread equally among the 169 SFR parcels, or $1,388.02 per parcel.

A nominal increase of 2-percent of the annual costs for the maintenance costs was assumed in the preparation of the engineer’s report. Assuming this increase is realized due to increased water rates and required maintenance, a small reduction in the accumulation of reserves for FY 24-25 is expected.

A proposed capital project to install lighting on Skytt Mesa Drive is being developed. A survey was recently sent to each of the 169 properties asking for a vote for one of four options under consideration.

Two of the options are dependent on PG&E resources and scheduling, the solar option can be delivered relatively quickly if selected by a majority of the properties in the district. The fourth option is for “No Project”.

ALTERNATIVES:

The City of Solvang could choose to not increase the assessment for FY 24-25 or increase the assessment for FY 24-25 by a greater amount to eliminate potential operational costs impacts to the reserve funds for the LLMD.

FISCAL IMPACT:

There is no fiscal impact to the City. The Solvang (Skytt) Mesa LLMD will fund the annual operation and maintenance of the landscaping and lighting improvements, which have now been fully constructed for the Development as outlined in the conditions of approval for the project. The assessment District will be funded through the levy of a special assessment, collected on the Santa Barbara County’s property tax rolls for the 169 lots of the subdivision as outlined in the required Engineer’s Report.

ATTACHMENTS:

A. FY 2024-25 Preliminary Engineer’s Report for LLMD 2004-1 B. Resolution 24-1250
84 Solvang Mesa Landscape & Lighting
Maintenance District No. 2004-1
Fiscal Year 2024-25
Preliminary Engineer’s Report
April 22, 2024
Prepared by
85 TABLE OF CONTENTS
Page No.

City Directory....................................................................................................................ii Signatures .......................................................................................................................iii Section I – Introduction.................................................................................................... 1 Section II – Engineer’s Report......................................................................................... 2 Part A – Plans and Specifications.............................................................................. 4 Part B – Estimate of Cost........................................................................................... 5 Table 1: Fiscal Year 2024-25 Estimate of Cost ............................................ 6 Part C – Assessment District Diagram....................................................................... 8 Part D – Method of Apportionment of Assessment .................................................. 10 Part E – Property Owner List & Assessment Roll .................................................... 13 Appendix A – Fiscal Year 2024-25 Assessment Roll ................................................... A-1 86 CITY OF SOLVANG

SOLVANG MESA LANDSCAPE & LIGHTING
MAINTENANCE DISTRICT No. 2004-1
FISCAL YEAR 2024-25

CITY COUNCIL MEMBERS AND CITY STAFF
Mark Infanti
Mayor
David Brown
Mayor Pro Tem
Claudia Orona
Council Member
Robert Clarke
Council Member
Elizabeth Orona
Council Member
Randy Murphy
City Manager
Annamarie Porter
City Clerk
Rodger Olds
Public Works Director
Francisco & Associates
Assessment Engineer
87 ENGINEER’S REPORT

CITY OF SOLVANG

SOLVANG MESA LANDSCAPE & LIGHTING
MAINTENANCE DISTRICT No. 2004-1
FISCAL YEAR 2024-25
The undersigned respectfully submits the enclosed Engineer’s Report as directed by the City Council.

Dated: April 15, 2024
___________________________
Eduardo R. Espinoza, P. E.

R.C.E. No. 83709
I HEREBY CERTIFY that the enclosed Engineer's Report, together with the Assessment Roll and Assessment Diagram thereto attached, was filed with me on the _____ day of , 2024.

Annamarie Porter, City Clerk
City of Solvang
Santa Barbara County, California
By_______________________________
I HEREBY CERTIFY that the enclosed Engineer's Report, together with the Assessment Roll and Assessment Diagram thereto attached, was approved, and confirmed by the Council of the City of Solvang, Santa Barbara County, California, on the day of , 2024.

Annamarie Porter, City Clerk
City of Solvang
Santa Barbara County, California
By________________________________
88 SECTION I

INTRODUCTION
As required by the Landscape & Lighting Act of 1972, this Engineer’s Report describes the improvements which can be constructed, operated, maintained, and serviced by the District, provides an estimate of cost for Fiscal Year 2024-25, lists the maximum assessments that can be levied upon each assessable lot or parcel of land within the District and lists the Fiscal Year 2024-25 assessments that are to be levied upon each assessable lot or parcel of land within the District.

In addition to complying with the provisions of the Landscape & Lighting Act of 1972, the Solvang City Council complied with the provisions of Proposition 218 which was approved by the California voters on November 5, 1996. Proposition 218, entitled “Right to Vote on Taxes Act”, added Articles XIIIC and XIIID to the California Constitution. This Proposition established new procedural requirements for the formation and administration of assessment districts. In order to comply with these requirements, the City of Solvang implemented the following procedures:

1. Every property owner subject to the proposed assessment was mailed a ballot allowing the property owner to vote on whether to form and levy assessments within the District. The ballots were accompanied by a public notice describing the total assessment, the individual property owner’s assessment, the reason for the assessment, and the general basis upon which the assessment was calculated.

2. The Solvang City Council held a Public Hearing on November 8, 2004 to provide an opportunity for any interested person to be heard. After the close of the public input portion of the public hearing, the City Council directed City staff to tabulate the assessment ballots. All the ballots received were in favor of forming the assessment district. The City Council subsequently adopted a resolution forming the assessment district and authorizing the levy of assessments. 89 SECTION II
ENGINEER’S REPORT PREPARED PURSUANT

TO THE PROVISIONS OF
LANDSCAPING AND LIGHTING ACT OF 1972
SECTION 22500 THROUGH 22679

OF THE CALIFORNIA STREETS AND HIGHWAYS CODE

SOLVANG MESA LANDSCAPE & LIGHTING
MAINTENANCE DISTRICT No. 2004-1
FISCAL YEAR 2024-25
Pursuant to the Landscaping and Lighting Act of 1972 (Part 2 Division 15 of the Streets and Highways Code of the State of California, commencing with Section 22500), and in accordance with the Resolution of Initiation and Intention adopted by the City Council of the City of Solvang on April 22, 2024, I, Eduardo R. Espinoza, P.E. the duly appointed Engineer of Work, Assessment Engineer for the Solvang Mesa Landscape & Lighting Maintenance District No. 2004-1 (“District”) submit the following Report, consisting of Section I (Introduction), and this, Section II, which consists of five (5) parts as follows:

PART A: PLANS AND SPECIFICATIONS
This part describes the improvements in the District. Plans and specifications for the improvements are as set forth on the list thereof, attached hereto, and are on file in the Office of the City Clerk of the City of Solvang, and are incorporated herein by reference.

PART B: ESTIMATE OF COST
This part contains an estimate of the cost of the proposed improvements for Fiscal Year 2024-25, including incidental costs and expenses in connection therewith. The estimate is as set forth on the lists thereof, attached hereto, and is on file in the Office of the City Clerk of the City of Solvang.

PART C: ASSESSMENT DISTRICT DIAGRAM
This part incorporates a Diagram of the District showing the exterior boundaries of the District, the boundaries of any zones within the District and the lines and dimensions of each lot or parcel of land within the District. This Diagram has been prepared by the Engineer of Work and is on file in the Office of the City Clerk of the City of Solvang. 90 The lines and dimensions of each lot or parcel within the District are those lines and dimensions shown on the maps of the Santa Barbara County Assessor for the year when this Report was prepared. The Assessor’s maps and records are incorporated by reference herein and made a part of this Report.

PART D: METHOD OF APPORTIONMENT OF ASSESSMENTS
This part describes the method of apportionment of assessments, based upon parcel classification of land within the District in proportion to the estimated special benefits to be received.

PART E: PROPERTY OWNER LIST & ASSESSMENT ROLL
This part contains an assessment of the estimated cost of the improvements on each benefited lot or parcel of land within the District. The Assessment Roll is as set forth on the lists thereof, attached hereto, and is on file in the Office of the City Clerk of the City of Solvang. The Assessment roll is keyed to the records of the Santa Barbara County Assessor, which are incorporated herein by reference.
91 PART A

PLANS AND SPECIFICATIONS
The landscape improvements which can be constructed, operated, maintained, and serviced by the District generally include, but are not limited to, trees, bushes, plants, turf, irrigation systems including electrical meters, hardscapes, entry features, and appurtenant improvements as required to provide an aesthetically pleasing environment throughout the District. These landscape improvements were constructed as a condition of development and are generally located within the City’s right-of-way, within City easements, and within City open space areas.

The street lighting improvements which can be constructed, operated, maintained, and serviced by the District generally include, but are not limited to, poles, fixtures, bulbs, conduits, pull boxes, equipment, including guys, anchors, posts, pedestals and metering devices, and appurtenant improvements as required to provide safe lighting within the boundaries of the District.

The detention basin improvements that can be constructed, operated, maintained, and serviced by the District generally include graded slopes, fencing, outlet and overflow structures, retaining walls and the detention basin itself.

The plans and specifications for the improvements are on file in the Office of the City Clerk of the City of Solvang.
92 PART B

ESTIMATE OF COST
The 1972 Act provides that the total cost of construction, operation, maintenance and servicing of landscape and lighting improvements can be recovered by the District.

The costs to construct, operate, maintain, and service the landscape and lighting improvements include, but are not limited to, personnel, electrical energy, utilities such as water, materials, contractual services, and other items necessary for the landscape and lighting improvements to be properly operated, maintained, and serviced to City standards.

Maintenance means the furnishing of services, materials and supplies for the ordinary and usual operations, maintenance and servicing of the landscaping, lighting, and appurtenant improvements, including the repair, removal or replacement of all or part of any of the landscaping, street lighting or appurtenant improvements; including cultivation, irrigation, trimming, spraying, fertilizing and treating for disease or injury; and the removal of trimmings, rubbish, debris and other solid waste.

Servicing means the furnishing of water for the irrigation of the landscaping improvements and the furnishing of electric current or energy for the operation of streetlights, irrigation controllers or other appurtenant improvements.

Below is a summary of the improvements which will be operated, maintained, and serviced by the assessment district.
1) Landscaped parkways throughout the project;
2) Landscaping within the right of way of Chalk Hill Road along the frontage of the project;
3) Landscaping in designated open space areas shown on the vesting tentative map and landscaped parkway;
4) Landscaping in the Caltrans right of way, adjacent to the project; 5) Irrigation systems throughout all maintained landscaped areas; 6) Annual fire abatement of grasses and other vegetation management in unfenced portions of the No Development Zone (individual lot owners shall be responsible for such annual fire abatement and vegetation management within those portions of the No Development Zone enclosed by a fence); 7) Maintenance of slopes of Lots 1-3, 7-9, 14, 93-97 and 158-166, if permitted by property owners;
8) Entrance signage and landscaping;
9) Street lighting, conduits, and appurtenant hardware; and 10)Landscaping within the detention basin at Hans Christian Anderson Park shall be perpetually maintained.
93 The construction, operation, maintenance, and servicing costs for Fiscal Year 2024-25 are summarized below.

REVENUES
Projected Beginning Fund Balance (07/01/2024) $420,379.91 Anticipated Fiscal Year 2024-25 Assessment Levy $234,575.38 Total Revenues Available $654,955.29

MAINTENANCE COSTS
Water (irrigation) $88,580.00
Backflow Prevention $3,000.00
Irrigation Power (PG&E) $600.00
Street Light Power (PG&E) (24 lights) $3,500.00
Estimated Repairs and Replacement $21,000.00
Special Projects $50,000.00
Detention Basin Maintenance $6,500.00
Open Space/Landscaping Maintenance $92,000.00
Subtotal Maintenance Cost $265,180.00

INCIDENTAL COSTS
Administration (City) $12,000.00
Engineer's Report and Related Documents $5,000.00
County Collection Charges $200.00
Subtotal Incidental Costs $17,200.00

RESERVES
Operating Reserves 1 $141,190.00
Capital Reserves 1 $231,385.29
Projected Ending Fund Balance (06/30/2025) $372,575.29
Total Costs $654,955.29

DISTRICT INFORMATION
Total No. of Proposed Assessable Single Family Parcels 169 Maximum Assessment per Proposed Single Family Parcel 2 $3,421.95 Fiscal Year 2024-25 Collection per Proposed Single Family Parcel $1,388.02 NOTES:
(1) Recommended minimum reserve amount is $365,157 (Operating and Capital). Operating reserves are needed for future fiscal years because the City does not receive assessment revenue from the County until January, therefore it's necessary to have an operating reserve fund to cover 6 months of cashflow from July 1 through December 31 each fiscal year. Therefore, for Fiscal Year 2024-25, $141,190 is needed for operating reserves [($265,180+$17,200) x 0.50 = $141,190].

In addition, Capital reserves are used to replace capital facilities in the event of failure, damage, vandalism or when they reach their useful life expectancy. The estimated cost to replace the capital facilities in Fiscal Year 2024-25 dollars is $895,867. Since it is unlikely that all capital facilities will need to be replaced in the same year it is estimated that at least 25% of the replacement cost, or at minimum $223,967 be budgeted and available for capital reserves. (2) The maximum assessment per parcel may increase 5% each fiscal year.

TABLE NO. 1
FISCAL YEAR 2024-25 ESTIMATE OF COST
SOLVANG MESA LANDSCAPE & LIGHTING MAINTENANCE DISTRICT NO. 2004-1 94 The 1972 Act requires that a special fund be set up for the revenues and expenditures of the District. Funds raised by the assessments shall be used only for the purpose as stated herein. Any balance remaining on July 1 must be carried over to the next fiscal year unless the funds are being accumulated for future capital improvements and/or operating reserves.
95 PART C

ASSESSMENT DISTRICT DIAGRAM
The boundaries of the Solvang Mesa Landscape and Lighting Maintenance District No. 2004-1 are shown on the reduced map on the following page. For the particulars of the lines and dimensions for each Assessor Parcel Number, please refer to the Assessor Parcel Maps located at the Santa Barbara County Assessor office for the year in which this Report was prepared.
96 ASSESSMENT DIAGRAM
(SOLVANG MESA LANDSCAPE & LIGHTING
MAINTENANCE DISTRICT NO. 2004-1)

CITY OF SOLVANG, COUNTY OF SANTA BARBARA, STATE OF CALIFORNIA ;: 14

NOT TO SCALE
LEGEND
169 LOT NUMBER

LOT BOUNDARY DISTRICT

BOUNDARY
:J5
19 25
18 28 � ss
17 27
IIJ 28
Ill so 29
"'4o9I42
8/S 1()4 105
! 10:S 106
87 102 107
,o, 108
a, 119 98
gs /U 9/1
124
11S 114
112 116
� 111 118
110 117
711 76
1:Jtl
,s,
77 REFERENCE IS HEREBY MADE TO THE MAPS OF RECORD IN THE

OFFICE OF THE ASSESSOR OF THE COUNTY OF SANTA BARBARA

FOR A DETAILED DESCRIPTION OF THE LINES AND DIMENSIONS OF

ANY PARCEL', SHOWN HEREIN, WHICH MAFS SHALL GOVERN FOR
ALL DETAII.S CONCERNING THE LINES AND DIMENSIONS OF SUCH PARCEL5.
97 PART D

METHOD OF APPORTIONMENT OF ASSESSMENT

GENERAL
Part 2 of Division 15 of the Streets and Highways Code, the Landscaping and Lighting Act of 1972, permits the establishment of assessment districts by Agencies for the purpose of providing certain public improvements, which include the operation, maintenance and servicing of landscaping and lighting improvements.

Section 22573 of the Landscape and Lighting Act of 1972 requires that maintenance assessments must be levied according to special benefit, rather than according to assessed value. This Section states:
“The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefit to be received by each such lot or parcel from the improvements.

The determination of whether a lot or parcel will benefit from the improvements shall be made pursuant to the Improvement Act of 1911 (Division 7 (commencing with Section 50000)) [of the Streets and Highways Code, State of California].”
In addition, Article XIIID, Section 4(a) of the California Constitution limits the amount of any assessment to the proportional special benefit conferred on the property.

The Act permits the designation of zones of benefit within any individual assessment district if “by reasons or variations in the nature, location, and extent of the improvements, the various areas will receive different degrees of benefit from the improvement” (Sec. 22574). Thus, the 1972 Act requires the levy of a true “assessment” rather than a “special tax”.

Article XIIID provided that publicly owned properties must be assessed unless there is clear and convincing evidence that those properties receive no special benefit from the assessment. Exempted from the assessment would be the areas of public streets, public avenues, public lanes, public roads, public drives, public courts, public alleys, public easements and rights-of-ways, public greenbelts and public parkways, and that portion of public property that is not developed and used for business purposes similar to private commercial, industrial, and institutional activities. 98 LANDSCAPING/OPEN SPACE BENEFIT DETERMINATION
Trees, landscaping, hardscaping, open space, and appurtenant facilities, if well maintained, provide beautification, shade, and enhancement of the desirability of the properties within the boundaries of the District. In Parkways and Land Values, written by John Nolan and Henry V. Hubbard, it is stated:
"... there is no lack of opinion, based on general principles and experience and common sense, that parkways do in fact add value to property, even though the amount cannot be determined exactly. Indeed, in most cases where public money has been spent for parkways, the assumption has been definitely made that the proposed parkway will show a provable financial profit to the City. It has been believed that the establishment of parkways causes a rise in real estate values throughout the City, or in parts of the City,..."
It should be noted that the definition of "parkways" above may include the roadway as well as the landscaping alongside the roadway. One hundred percent of the benefits resulting from the landscape and open space improvements are a direct and special benefit to the properties within the District. Therefore, there are no general benefits and 100% of the annual cost to operate and maintain the landscape and open space improvements is assessed to the properties within the boundaries of the District.

STREET LIGHTING BENEFIT DETERMINATION
The proper functioning of street lighting is imperative for the welfare and safety of the property owners throughout the District. The annual operation, maintenance and servicing of the District’s street lighting system benefits the properties within the District by providing increased illumination for ingress and egress, safe traveling at night, improved security, and protection of property. One hundred percent of the benefits resulting from the street lighting improvements are a direct and special benefit to the properties within the District. Therefore, there are no general benefits and 100% of the annual cost to operate and maintain the street lighting improvements is assessed to the properties within the boundaries of the District.

GENERAL & SPECIAL BENEFIT
There are no General Benefits associated with street lighting, landscaping, and open space improvements within the Solvang Mesa Landscape & Lighting District. All the street lighting, landscaping and open space improvements directly benefit and are a special benefit to the properties within the Solvang Mesa Landscape & Lighting District. 99 ASSESSMENT METHODOLOGY
Each single-family residential parcel will benefit equally from the construction, operation, maintenance and servicing of the landscaping and street lighting improvements.

Therefore, the total assessment revenue needed to construct, operate, maintain and service the landscaping and street lighting improvements will be spread equally to each proposed single family residential parcel.

Phase I through IV landscaping and street lighting improvements and the entire development’s (Phase I through IV) entryway and detention basin improvements have been completed and turned over to the City for annual maintenance. Each of the 169 single-family residential parcels located in Phases I thru IV will benefit from the landscaping and street lighting improvements and their pro-rata share of the entryway and detention basin improvements. Therefore, it is proposed that $234,575.38 in assessment revenue is needed from the 169 single-family residential parcels located in the District, or $1,388.02 per parcel to cover these costs. 100
PART E

PROPERTY OWNER LIST & ASSESSMENT ROLL
Appendix A includes a listing of the Assessor parcels located within the boundaries of the Solvang Mesa Landscape & Lighting Maintenance District No. 2004-1 that will be assessed in Fiscal Year 2024-25. The maximum assessment rate in Fiscal Year 2024- 25 that could be charged is $3,421.95 per single-family residential unit. In each subsequent fiscal year, the maximum annual assessment rate for each single-family residential unit may be increased 5%.

The total proposed assessment for Fiscal Year 2024-25 is $234,575.38. 101
FISCAL YEAR 2024-25 ASSESSMENT ROLL
(In Assessor Parcel Number Order)
102
City of Solvang
Solvang Mesa Landscape & Lighting
Maintenance District No. 2004-1

ASSESSMENT ROLL
FISCAL YEAR 2024-25

APPENDIX A
Assessor's
Parcel
Number
Assessment
Amount
137-730-001 $1,388.02
137-730-002 $1,388.02
137-730-003 $1,388.02
137-730-004 $1,388.02
137-730-005 $1,388.02
137-730-006 $1,388.02
137-730-007 $1,388.02
137-730-008 $1,388.02
137-730-009 $1,388.02
137-730-010 $1,388.02
137-730-011 $1,388.02
137-730-012 $1,388.02
137-730-013 $1,388.02
137-730-014 $1,388.02
137-730-015 $1,388.02
137-730-016 $1,388.02
137-730-017 $1,388.02
137-730-018 $1,388.02
137-730-019 $1,388.02
137-730-020 $1,388.02
137-730-021 $1,388.02
137-730-022 $1,388.02
137-730-023 $1,388.02
137-730-024 $1,388.02
137-730-025 $1,388.02
137-730-026 $1,388.02
137-730-027 $1,388.02
137-730-028 $1,388.02
137-730-029 $1,388.02
137-730-030 $1,388.02
137-730-031 $1,388.02
137-730-032 $1,388.02
137-730-033 $1,388.02
137-730-034 $1,388.02
137-730-035 $1,388.02
137-730-036 $1,388.02
137-730-037 $1,388.02
137-730-038 $1,388.02
137-740-001 $1,388.02
137-740-002 $1,388.02
137-740-003 $1,388.02
137-740-004 $1,388.02
137-740-005 $1,388.02
137-740-006 $1,388.02
137-740-007 $1,388.02
137-740-008 $1,388.02
137-740-009 $1,388.02
137-740-010 $1,388.02
137-740-011 $1,388.02
137-740-012 $1,388.02
137-740-013 $1,388.02
137-740-014 $1,388.02
Assessor's
Parcel
Number
Assessment
Amount
137-740-015 $1,388.02
137-740-016 $1,388.02
137-740-017 $1,388.02
137-740-018 $1,388.02
137-740-019 $1,388.02
137-740-020 $1,388.02
137-740-021 $1,388.02
137-740-022 $1,388.02
137-740-023 $1,388.02
137-750-001 $1,388.02
137-750-002 $1,388.02
137-750-003 $1,388.02
137-750-004 $1,388.02
137-750-005 $1,388.02
137-750-006 $1,388.02
137-750-007 $1,388.02
137-750-008 $1,388.02
137-750-009 $1,388.02
137-750-010 $1,388.02
137-750-011 $1,388.02
137-750-012 $1,388.02
137-750-013 $1,388.02
137-750-014 $1,388.02
137-750-015 $1,388.02
137-760-001 $1,388.02
137-760-002 $1,388.02
137-760-003 $1,388.02
137-760-004 $1,388.02
137-760-005 $1,388.02
137-760-006 $1,388.02
137-760-007 $1,388.02
137-760-008 $1,388.02
137-770-001 $1,388.02
137-770-002 $1,388.02
137-770-003 $1,388.02
137-770-004 $1,388.02
137-770-005 $1,388.02
137-770-006 $1,388.02
137-770-007 $1,388.02
137-770-008 $1,388.02
137-770-009 $1,388.02
137-770-010 $1,388.02
137-770-011 $1,388.02
137-770-012 $1,388.02
137-770-013 $1,388.02
137-770-014 $1,388.02
137-770-015 $1,388.02
137-770-016 $1,388.02
137-770-017 $1,388.02
137-770-018 $1,388.02
137-770-019 $1,388.02
137-770-020 $1,388.02
Assessor's
Parcel
Number
Assessment
Amount
137-770-021 $1,388.02
137-770-022 $1,388.02
137-770-023 $1,388.02
137-770-024 $1,388.02
137-780-001 $1,388.02
137-780-002 $1,388.02
137-780-003 $1,388.02
137-780-004 $1,388.02
137-780-005 $1,388.02
137-780-006 $1,388.02
137-780-007 $1,388.02
137-780-008 $1,388.02
137-780-009 $1,388.02
137-780-010 $1,388.02
137-780-011 $1,388.02
137-780-012 $1,388.02
137-780-013 $1,388.02
137-780-014 $1,388.02
137-780-015 $1,388.02
137-800-001 $1,388.02
137-800-002 $1,388.02
137-800-003 $1,388.02
137-800-004 $1,388.02
137-800-005 $1,388.02
137-800-006 $1,388.02
137-800-007 $1,388.02
137-800-008 $1,388.02
137-800-009 $1,388.02
137-800-010 $1,388.02
137-800-011 $1,388.02
137-800-012 $1,388.02
137-800-013 $1,388.02
137-800-014 $1,388.02
137-800-015 $1,388.02
137-800-016 $1,388.02
137-800-017 $1,388.02
137-800-018 $1,388.02
137-800-019 $1,388.02
137-800-020 $1,388.02
137-800-021 $1,388.02
137-800-022 $1,388.02
137-800-023 $1,388.02
137-800-024 $1,388.02
137-800-025 $1,388.02
137-800-026 $1,388.02
137-800-027 $1,388.02
137-800-028 $1,388.02
137-800-029 $1,388.02
137-800-030 $1,388.02
137-800-031 $1,388.02
137-800-032 $1,388.02
137-800-033 $1,388.02
04/15/24 2 A -
The County Auditor only accepts amounts divisable by two, therefore the amount may differ from the approved rate due to rounding. 103
City of Solvang
Solvang Mesa Landscape & Lighting
Maintenance District No. 2004-1

ASSESSMENT ROLL
FISCAL YEAR 2024-25

APPENDIX A
Assessor's
Parcel
Number
Assessment
Amount
137-800-034 $1,388.02
137-800-035 $1,388.02
137-800-036 $1,388.02
137-800-037 $1,388.02
137-800-038 $1,388.02
137-800-039 $1,388.02
137-800-040 $1,388.02
137-800-041 $1,388.02
137-800-042 $1,388.02
137-800-043 $1,388.02
137-800-044 $1,388.02
137-800-045 $1,388.02
137-800-046 $1,388.02
Total Parcels: 169
$234,575.38
Total
Assessment:
04/15/24 3 A -
The County Auditor only accepts amounts divisable by two, therefore the amount may differ from the approved rate due to rounding. 104
RESOLUTION NO. 24-12-1250

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOLVANG CALIFORNIA INITIATING

INTENTION FOR THE ANNUAL ASSESSMENT OF THE SOLVANG MESA LANDSCAPE & LIGHTING MAINTENANCE DISTRICT NO. 2004-1 FOR FISCAL YEAR 2024-25, SETTING A PUBLIC HEARING FOR 6:30 PM ON MAY 13, 2024, ON THE LEVY OF THE PROPOSED ASSESSMENT.

WHEREAS, Section 22585 of the California Streets and Highways Code requires the City Council to adopt a resolution generally describing any changes to an existing assessment district pursuant to the Landscaping and Lighting Act of 1972, and
WHEREAS, Section 22585 further requires that the City Council order the preparation of a Preliminary Engineer’s Report for submission to the legislative body.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SOLVANG DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The City of Solvang hereby proposes initiation of the annual assessment for Solvang Mesa Landscape & Lighting Maintenance District No. 2004-1 pursuant to Government Code sections 22500 et seq., commonly known as the “Landscaping and Lighting Act of 1972”.

SECTION 2. The City of Solvang declares Francisco & Associates as the Engineer of Work for the Solvang Mesa Landscape & Lighting Maintenance District No. 2004-1.

SECTION 3. The City of Solvang approves the Preliminary Engineer’s Report, as filed, for Solvang Mesa Landscape & Lighting Maintenance District No. 2004-1.

SECTION 4. The City of Solvang hereby proposes intention to levy and collect assessments for the Solvang Mesa Landscape & Lighting Maintenance District No. 2004-1 for Fiscal Year 2024-25.

SECTION 5. The improvements shall consist of street lighting, landscaping, irrigation systems, storm drain detention basin, and other open space improvements as described in the conditions of approval for the Skytt Mesa subdivision.

SECTION 6.A full and detailed description of the improvements, boundaries of the assessment district and any zone therein, and the proposed assessments upon assessable lots and parcels of land with the district are included in the Preliminary Engineer’s Report on file with the City Clerk.

SECTION 7.The City of Solvang hereby sets a public hearing for 6:30 PM on May 13, 2024, on the levy of the proposed assessment.

SECTION 8. That this Resolution is effective immediately upon adoption.

SECTION 9. That the City Clerk shall certify to the passage and adoption of this Resolution and shall cause a certified copy to be filed in the book of original resolutions.

PASSED, APPROVED AND ADOPTED this 22nd day of April, 2024. __________________________________
Mark Infanti, Mayor
APPROVED AS TO FORM: ATTEST:
__________________________________ __________________________________ Chelsea O’Sullivan, City Attorney Annamarie Porter, City Clerk 105

STATE OF CALIFORNIA )
COUNTY OF SANTA BARBARA )ss

CITY OF SOLVANG )
I, Annamarie Porter, City Clerk of the City of Solvang, California do hereby certify that Resolution No. 24- 1250 was passed and adopted by the City Council of the City of Solvang at a regular meeting of said City Council held on the 22nd day of April, 2024, and thereafter signed and approved by the Mayor and attested by the City Clerk, and that said resolution was adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Annamarie Porter, City Clerk
106

CITY COUNCIL STAFF REPORT
AGENDA ITEM 6.b
Meeting Date: April 22, 2024
SUBJECT: Discussion and possible action to receive and file Human Services Grant Funding Applications and presentations (NO ACTION WILL BE TAKEN) PREPARED BY: Wendy Berry, Administrative Services Director DISCUSSION:

The City of Solvang recognizes the value of Non-profit organizations’ contributions to our community, through special programs, or holding special events within the City, and has maintained a Grant Funding Policy whereby the City Council reviews grant funding requests each year during the annual budget development process. The City Council adopted policy for FY 23-24 focused on senior services, Veterans services and minors with disabilities and provides criteria to apply, with an application with guidelines for grant funding considerations.

The City received 11 Human Services Grant Funding applications and two Special Events applications for a total of $372,659. Amounts for the Elverhoj and SYV Rotary have already been included in the budget and are not included among these requests.

Atterdag At Home - $20,000
Bethania Tuesday Food Distribution - $15,000
Bethania Preschool - $10,000
Danish Days - $50,000
Nature Track - $5,000
Solvang Chamber of Commerce – $55,000
Solvang Senior Center - $70,000
Solvang Elementary School Education Foundation - $10,000 Solvang Theaterfest - $100,000
Veggie Rescue - $15,000
SYV Therapeutic Riding Program - $10,000
Solvang Rotary/4th of July Parade - $9,500 (Special Events) Viking Charities Inc. $3159 (Special Events)
Tonight, City Council will hear presentations from the grant applicants. Applicants will have up to 5 minutes for their presentation. Staff has received presentations from Bethania Tuesday Food Distribution, Bethania Preschool, Solvang School Education Foundation, Solvang Theaterfest, Nature Track and Veggie Rescue.

Staff has not verified the accuracy of the applications to the grant funding policy.

ALTERNATIVES:

City Council could adopt a cap on the total amount of funding allocated to the grants program or a perentity cap.

FISCAL IMPACT:

Grant funding will be decided at the May 27, 2024 City Council meeting for inclusion into the 2024-2026 financial plan.

ATTACHMENTS:

A. Human Services and Special Events Grant Applications B. Grant Funding Presentations
C. Prior Year grant funding recap
D. Human Services Grant Funding Policy
Attachment A
108
109
110
111
112
113
114
115
116
117
118
119
120
121
122
123
124
125
126
127
128
129
130
131
132
133
134
135
136
137
138
139
140
141
142
143
144
145
146
147
148
149
150

1. 2.

3. 4.

5. CITY OF SOLVANG

HUMAN SERVICES GRANT FUNDING

APPLICATION
Legal Organization/Agency Name and dba if applicable:

V ,'f<:r'111 ChC(r/f; <7S 1 'Tn c .

Total Funding Request A- '7 . ,...._ /"'\ . � ::> / S 'C/, V../ l tl 5,..nt,( p,,cf-O"- .,r: 04.r Oll.{2ftl.l/ OM5-l,:/ C{/1c/. tr1co,,,,p�15:.�� ·fhos-e.. �s mt;ndef.ec/ l:q {M__ C, ft uf-..f'ol1N1n; h)r �r .PVR_/1-l) Contact Person Name, Title within the Organization, Email and phone number:

Oi,. !Zo �.Rr Lqy'\,e �os·. 7, L{- I.., �o l> n'I <ui em cl{:) yah OU. (Q1?'1 Ch,ur, v;/ci.1J C/tt:;nf;e5· C/t{JSIC Car �hv-.u
Mailing Address: i b 2 � La u..re I 14 v�
Physical Address:
�c,m<
� u I V.:"< t1 J , c 11 q 5 l/ b J
151
Bethania Tuesday Food Distribution
Tuesdays: Come Rain or Shine
Attachment B
152
Background
Four years ago, March 2020, at the initial Covid
‐19 lockdown, Bethania Tuesday Food Distribution (BTFD) began the extremely successful food program. So far we have served over 120,000 individuals with more than 1.5 million pounds of food being distributed to low ‐income, food insecure people of Santa Ynez Valley. Besides food from the Santa Barbar a Food Bank, Veggie Rescue, and local businesses, we have also given tens of thousands of diapers and incontinence products, plus great amounts of baby formula and supplementary drinks.

BTFD is 100% volunteer run and 100% of all funds raised goes towards purchasing items for distribution. We have received gen
erous funds from the City of Solvang,
Rotary Clubs, Viking Charities of Solvang, Montecito Bank & Trust, the Santa Ynez
Valley Jewish Community, various fund raising events (Hike Against Hunger, Empty Bowls, etc.), individual SYV community donors, and Bethania’s own parishioners.

The program peaked during Covid
‐19 lockdown, but today cont
inues to serve an
average of 240 households or approximately 1600 individuals weekly. These clients are often repeat customers facing systemic issues causing food insecurity. 153
Our Numbers in the Last Three Months
Households
Note, switching to the new Santa Barbara Food Bank recording system in December caused the gradual rise in households. It took over a month to register everyone into the system. The average, however, has been a steady 240 households. 154
Our Numbers in the Last Three Months
Individuals Served
Note, switching to the new Santa Barbara Food Bank recording system in December caused the gradual rise in households. It took over a month to register everyone into the system. The average, however, has been a steady 240 households. 155
The Tuesday Operation
Starting at 9 AM, volunteers start packing grocery bags with basic household items such as canned vegetables, beans and rice, cereal, peanut butter, pasta, bread, and quite often includes a canned protein.

At 1:30 PM, a Santa Barbara Food Bank truck delivers additional items for the grocery bags, fresh produce or on occasion, dairy products and meat. Volunteers again step in to add the additional items to the grocery bags: bag the produce, and prepare pallets of items for the evening’s distribution.

Well before distribution starts, people are assembling in two lines. They are either in their cars, wrapped around the block (drive‐up), or lining up in person in front of Bethania Church (walk‐ up), bring their own wagons or having parked their cars in the parking lot.

Distribution starts at 5:15 for both lines. People are checked in and the week’s food items are loaded into the car line (drive‐up), or the wagons or parked cars (walk‐up). By the end of distribution, 90 minutes later, enough food has been handed out to feed over 1600 people, including babies, infants, children, and the elderly.

Clean up is usually complete around 8:30 PM, and all is again quiet around Bethania Church. 156
BTFD in Pictures
Morning grocery bag packing Boxing distribution items
D1
D2
157
Slide 6
D1 Dave, 4/10/2024D2 Dave, 4/10/2024
158
BTFD in Pictures, continued…
Setting up formula, diapers, supplements, etc. Walk‐up line 159
BTFD in Pictures, continued…
Drive‐up queue in parking lot Drive‐up line
160
BTFD in Pictures, continued…
Drive‐up check in Walk‐up check in
161
BTFD in Pictures, continued…
Loading walk‐up carts
Unloading into walk‐up cars
162
BTFD in Pictures, continued…
Loading drive‐up car Loading drive‐up car
163
Why City of Solvang Should Approve a Grant to BTFD?
• More than half of the households being served every Tuesday either live or work in Solvang
• Many local businesses would be negatively impacted if these households needed to move in order to seek food
• During the pandemic BTFD was an emergency food distribution site. That meant we received free USDA food each week. Now, BTFD only receives USDA food once a month. That means we need to purchase much more food with our very limited funds.
• Every week, dollars from this grant will positively impact more than 800 Solvang residents, half the weekly total of 1600 individuals served from the whole area
Linda MarzulloChair, Social Ministry Committee(805) 688‐5219 [email protected]
164
Be t h a n ia P re sch o o l
& Aft e r Sc h o o l
Promoting high quality
childcare for our
community since 1987.
165
Preschool
Ages: 2.5 - 5 years old
Our preschool curriculum is
comprehensive, encompassing prereading, writing, and math skills alongside science, art, and outdoor
activities. Designed to progress
seamlessly from one age group to the
next, it ensures that students
completing the 4-5-year-old class are
well-prepared for kindergarten.
48 enrolled
166
Afte r Sch ool
Ages 5 - 12 years old
For elementary school-age children,
our after-school program provides a
structured environment for homework
completion, recreational pursuits, and
craft activities during the academic
year. Students are picked up from
Solvang School by Bethania staff and
walked over to the facility.
46 enrolled
167
Fu n d in g
Request
Our goal is to offer more program
accessibility and mitigate the burden of
childcare costs to the working families
of the Santa Ynez Valley. We aim to do
this without compromising the level of
care and standards we have
maintained since opening in 1987.

Tu it io n As s is t a n c e Fu n d
168
►
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vang School Educatio
Foundation
-
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Sol vGng CitV Council
Ci�rant Propbsal Presentation Apfi{22, 2024
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' I , -•- SSEF
, I ' ►
Mission Statement
To ensure that every student
at Solvang School has access
to a comprehensive
education for the whole child
- challenging their brains,
cultivating their creative
spirits and promoting
physical well-being.
170
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172
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Science Camps
Hands-On Learning
Making Memories
Personal Development
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8th Grade - Catalina Island Marine Institute
2 Nights, 3 Days on Catalina Island
5th Grade - Outdoor School
3 Nights, 4 Days
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173
' . ·■·SSEF
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► Catalina Island Marine Institute
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Nurturing Students Creative Spirit with.

The Show of Shows
►
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177
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I SOLVHNG SCHOOL
IBNN
FRIDHY, nPRIL 26, 2024
4:00 - 8:00 P.M.

SOLVHNG SCHOOL LOWER CHMPUS • 565 r-ITIIRDRG ROHD, SOL WING Fun for the 0 Open to 0 whole family! the Public
Fun Games• Bungee Jump Ride· Bounce Houses
Virtual Reality Game • Prizes • Music • Food Trucks
Leam M;;;m;.��w�;-;/fe;.�;;:�:;�::��7'� �i �:$:�
Special thanks to our amazing Sponsors!
Special Allroction Sponsor. D.LElectric, Inc
Bounce Zone Sponsor: Alexander Pump Service Int
Gome Zone Sponsors
Coos! Plumbing• Elverhoi Museum of H�rory & All• Hollister lnw Offce• Jocobsen Hay ond feed longorio Wines• Lynn/Amiri fomify Sanlll Ynez Volley Youlh Reaeafion • Sol Oonce lob• Solvang Communily Oevelopmenl Alliance• Turner Poofs, Int• Volley View VacallOlll SSEF supports important enrichment
and school activities!
• MUSIC, ART & DRAMA PROGRAMS
• CULINARY ARTS PROGRAM
- • READ-A-THON & COLOR RUN
-..,,
• TEACHER & SCHOOL SUPPLIES
• SHOW OF SHOWS & CARNIVAL
• SPIRITWEAR (free for incoming TK/K)
• CLASS FIELD TRIPS
• SCIENCE CAMPS FOR 8TH & 5TH GRADES
-
• 8TH GRADE PROMOTION
• POSITIVE BEHAVIOR INCENTIVES
• SCHOOL SPIRIT EVENTS
• '\:...
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-1111-
178
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►
Viking Warrior SPIRIT!
SSEF's primary goal is to
provide excellent,
interdisciplinary
education now to nurture
thoughtful and broad
:minded community
Leaders for the future.
•
179
2025
grant funding
request
Solvang Festival Theater
180
Our Mission
:

To promote the highest quality of
artistic expression while fostering
a space that is safe, accessible,
and inclusive to all.
181
We’re Growing!
Solvang Theaterfest has experienced a significant increase in visitors, with an estimated 30,000 annual patrons attending our performances and events in 2024.

We will produce 21 concerts and events, 56 PCPA Plays,
and provide facility usage for 13 different outside entities, including the City of Solvang for the return of the Haunted House.

By investing in Solvang Theaterfest,
the City of Solvang demonstrates its commitment
to supporting the arts, promoting tourism, and enriching the lives of its residents and visitors alike.
182
Where Your Support Will Help
:

ProgrammingFacilitiesOutreach Initiatives
Enable us to host a diverse range of performances and events that reflect the rich tapestry of cultural traditions and ideas.

Improve the safety, accessibility, and comfort of our venue to ensure an optimal experience for all patrons.

Implement educational and outreach programs that engage underserved populations and foster a deeper appreciation for the performing arts. e
d
183
Thanks
!
Solvang Theaterfest
appreciates your ongoing
commitment and support.

Together, let’s make 2025
our best year ever!
184
Putting Good Food To Good Use
185
Our Food Rescue Model
186
Community
Impact
In 2023, we rescued 680,000 pounds which equals approximately 560,000 meals Note: 5 times the amount in 2021 187
Recipients
by
Demographic
Seniors
24%
Low Income
54%
Homeless
14%
Transitional Housing
1%
Youth
7%
Recipients by Demographic
Seniors Low Income Homeless Transitional Housing Youth
188
Fresh, nutrient-dense produce is
delivered within 24 hours
189
Distribution
by
Location
Guadalupe
3%
Lompoc
11%
SB/Goleta
23%
SM/Orcutt
32%
SYV
31%
Distribution to SB County
Guadalupe Lompoc SB/Goleta SM/Orcutt SYV
190
Minimize
food waste
Use natural
resources
wisely
Maximize food
accessibility
191
Thank you
The support received by the
City of Solvang helps make
our work possible.
192
193
Why
Mission
To encourage participants to embrace our natural world with respect and wonder.

To inspire them to be stewards of our natural resources.

To be lifelong learners.

Overarching goals
To connect our youth to nature
To provide opportunities for wheelchair users or anyone with mobility challenges access to natural areas that have been inaccessible to them until now.

Breaking barriers
Transportation costs
Administrative approval
Accessibility
Launched November 2, 2011
Expanded in 2021 to include wheelchair users
When
194
The ‘Who’
All Solvang school-aged
students
All Solvang resident
wheelchair users of any
age. All Sovang residents are
welcome to volunteer.
195
For the past 12 years, NatureTrack has provided youth access to the natural world! And wheelchair users of any age for the past three years!
196
NatureTrack Includes Participants
of ALL Abilities of any age by
providing Freedom Trax –
197
NatureTrack Field Trip Locations
20 Locations in Santa Barbara County
12 Coastal
8 Inland
100% with natural, cultural, and/ or historical significance 198
How We Evaluate Our Program
Student “share and review” comments
Docent feedback and suggestions
Teacher surveys
Statistics- number of students, school
address, trip location
Numerous notes from teachers and
students!
199
Long-Term Impacts
Connecting students and wheelchair users to
the natural world improves their long-term
health
Inspiring participants to be stewards of the
natural world
Promoting lifelong learning
Cultivating community leaders
Our volunteers are proof that nature
provides immeasurable health
benefits!
200
What Sets Us Apart
Our volunteers!
Dedicated, energetic, fun,
caring, and flexible
Engage students to explore and
discover
Show students how much fun it
is to be in nature!
Listen to the students
Share nature with participants
of all abilities
201
Thank you for your consideration.

NatureTrack's ongoing commitment: Enriching the lives of Solvang's schoolaged students and residents through immersive nature experiences for all abilities.

Your support matters: Empowering us to extend our reach and impact within the community.
202
www.naturetrack.org
203
Attachment c
Atterdag at Home
Santa Ynez Valley Fruit
and Vegetable Rescue
Santa Ynez Valley Senior
Advisory Council (dba
Solvang Senior Center)
Solvang Arts and Music
Foundation (Solvang
School Education
Santa Ynez Valley People
Helping People
Solvang Chamber of
Commerce
Solvang Festival Theater
Solvang Danish Days
Foundatuon
SYV Therapeudic Riding
Academy
Bethania Food Dist
Santa Ynez Valley Rotary
Club Foundation
Additional Funding Total
$ 100,000 $ 40,000
$ 100,000
$ 50,000
$ 10,000.00
$ 10,000.00
$ 25,000
$ 426,000
$ 50,000
$ 50,000
$ 25,000
$ 316,000
$ 10,000.00
$ 10,000.00
$ 70,000
$ 15,000
$ 6,000
$ 20,000
$ 15,000
$ 70,000
$ 6,000
$ 20,000
City of Solvang
FY 2023-24 Funding Requests
Grant Funding Applications Received
$ 20,000
Fiscal Year Funded 2023/2024
$ 20,000
Fiscal Year 2023/2024 Requested
204
Attachment D
205
206

Solvang City CouncilApril 22, 2024

Solvang City Council
April 22, 2024