M 2024-06-24 CC 1
Special Closed Session – 5:30 PM
Regular Meeting - 6:30 PM
5:30 PM SPECIAL CLOSED SESSION
CALL TO ORDER
Mayor Infanti called the Special Closed Session meeting to order at 5:32 p.m. in the City Hall Council Chamber, 1644 Oak Street, Solvang, California.
ROLL CALL
Present: Mayor Mark Infanti, Councilmembers Robert Clarke, Claudia Orona, Elizabeth Orona
Absent: Mayor pro tem David Brown
Staff: City Manager Randy Murphy, City Attorney Chelsea O’Sullivan, City Clerk Annamarie Porter
PLEDGE OF ALLEGIANCE
Mayor Infanti led in the Salute to the Flag.
1. PUBLIC COMMUNICATIONS ON CLOSED SESSION ONLY
None.
2. RECESS TO CLOSED SESSION
a. CONFERENCE WITH LABOR NEGOTIATORS – pursuant to Government Code Section 54957.6
Agency designated representative:
Chelsea O’Sullivan, City Attorney
Unrepresented employee:
City Manager
Mayor Infanti adjourned to Closed Session at 5:35 p.m.
RECONVENE TO OPEN SESSION
Mayor Infanti reconvened to Open Session at 6:25 p.m. with all Councilmembers, present, except Mayor pro tem Brown (absent)
3. ANNOUNCEMENT OF CLOSED SESSION ACTIONS
City Attorney O’Sullivan reported that there was no reportable action other than direction given to staff.
MINUTES
SOLVANG CITY COUNCIL
Monday, June 24, 2024
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4. ADJOURNMENT
Mayor Infanti adjourned the meeting at 6:26 p.m.
6:30 PM REGULAR MEETING
CALL TO ORDER
Mayor Infanti called the Regular meeting to order at 6:30 p.m. in the City Hall Council Chamber, 1644 Oak Street, Solvang, California.
ROLL CALL
Present: Mayor Mark Infanti, Councilmembers Robert Clarke, Claudia Orona, Elizabeth Orona
Absent: Mayor pro tem David Brown
Staff: City Manager Randy Murphy, City Attorney Chelsea O’Sullivan, City Clerk Annamarie Porter, Administrative Services Director Wendy Berry, Public Works Director Rodger Olds
PLEDGE OF ALLEGIANCE
Jim Richardson led in the Pledge of Allegiance.
1. PROCLAMATIONS, COMMENDATIONS AND CEREMONIAL ITEMS - None
2. PRESENTATIONS - None
3. PUBLIC COMMUNICATIONS – NON-AGENDA AND CONSENT ITEMS Steve Brown
Jim Richardson
Eddie Sway
Al Cortese
4. CITY MANAGER REPORT AND ADVANCE CALENDAR
City Manager Murphy shared a video promoting upcoming surveys of Solvang residents and encouraged residents to sign up; discussed a contract for concrete repair in the Alisal Glenn neighborhood starting July 1st; and announced upcoming Business Talks sessions.
Discussion followed regarding developing a list of upcoming survey topics and promoting the survey in the water bills.
5. GC SECTION 53232.3(d) (aka AB 1234) and GC SECTION 84308 (aka SB 1439) REPORT OUT,
COUNCIL COMMENTS, REQUESTS
Councilmember Clarke reported that if the City did not have Measure U, it would be running at a deficit; Saturday events being difficult on hotels; suggested a review of TOT revenue for one-day versus twoday events to determine their impacts on hotels and TOT and talked about the timing of parking and whether it is a factor in increases in the homeless population on City streets.
Mayor Infanti talked about a recent meeting of all Santa Barbara County leaders and topics discussed; spoke about the recent SBCAG North Regional meeting, the Air Pollution Control District (APCD) meeting and topics discussed and a meeting regarding the Santa Ynez River homeless issue.
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City Manager Murphy reported City Council will consider on September 23, 2024, special event weekend impacts on businesses and noted discussions with the Tourism and Marketing Advisory Committee (TMAC) which is getting input from local businesses about their experiences.
Mayor Infanti reported having discussions with a group about additional parking and noted grant funding will be addressed later in budget discussions.
6. CONSENT ITEMS
a. Approve Order of Agenda as Presented.
b. Approve City Council Minutes: June 10, 2024
c. Receive and file May Monthly Financial Report
d. Approve Amendment 7 to the Agreement with GSI Water Solutions Inc to extend the term to June 30, 2025, and authorize the Mayor to execute on behalf of the City e. Adopt Resolution No. 24-1264 Approving the FY 2024-25 List of Projects to be funded by the SB 1 Road Repair and Accountability Act and Repealing Resolution No. 24-1242 f. Approve Amendment 5 to the Agreement with ZWorld GIS LLC for GIS Web application and subscription services for the additional amount of $37,500. for a total contract amount not to exceed $370,500, and to extend the term to June 30, 2025, and authorize the Mayor to execute on behalf of the City
g. Approve Amendment 6 to the Agreement with Mintier Harnish LP to complete the General Plan Update process and implement the 2023-2031 Housing Element to extend the term to June 30, 2025, and authorize the Mayor to execute on behalf of the City h. Approve an Agreement with Solvang Hygge Husset LLC for Solvang Visitor Center Services for the amount not to exceed $152,970. per year for a total contract amount not to exceed $305,940. for the term July 1, 2024 – June 30, 2026, and authorize the Mayor to execute on behalf of the City
i. Approve Amendment 4 to the Agreement with Urban Concepts for Planning Division Consultant Services for the additional amount not to exceed $150,000 for a total contract amount not to exceed $587,000 and to extend the term to December 31, 2024, and authorize the Mayor to execute on behalf of the City
j. Approve Amendment 3 to the Agreement with Wildan Engineering for building plan review, building inspection, building official services, and permit counter technician services for the additional amount not to exceed $200,000, for a total contract amount not to exceed $786,595., and to extend the term to June 30 2025, and authorize the Mayor to execute on behalf of the City
k. Approve Amendment 2 to the Agreement with Tetra Tech Inc for Staffing Engineering Services for the additional amount of $83,200, for a total contract amount not to exceed $249,600 and to extend the term to June 30, 2025, and authorize the Mayor to execute on behalf of the City Motion by Councilmember Clarke, to approve Consent Items as amended, with corrections submitted under Blue Folder for Item No. 6.i, seconded by Councilmember Claudia Orona and carried, 4-0, with Mayor pro tem Brown absent.
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7. PUBLIC HEARINGS -
a. Public Hearing to consider adopting Resolution No. 24-1265, amending the Appropriation Limit for fiscal year 2024-2025 Pursuant to Article XIII B of the California Constitution Administrative Services Director Berry presented details of the report.
Mayor Infanti opened the public hearing.
There were no public comments.
Mayor Infanti closed the public hearing.
Motion by Councilmember Elizabeth Orona, to adopt Resolution No. 24-1265, amending the Appropriation Limit for fiscal year 2024-2025 Pursuant to Article XIII B of the California Constitution, seconded by Councilmember Clarke, and carried, 4-0 with Mayor pro tem Brown absent.
8. DISCUSSION ITEMS
a. Approve Amendment 2 to the agreement with MNS Engineers, Inc for engineering support and environmental permitting, for the South Alisal Emergency repair Project for the additional amount not to exceed amount of $7,110 for a total contract amount not to exceed $194,278, and extending the term to June 30, 2025, and authorize the Mayor to execute on behalf of the City
Public Works Director Olds narrated a PowerPoint presentation with details of the report.
There were no public comments on this item.
Motion by Councilmember Clarke, to approve Amendment 2 to the agreement with MNS Engineers, Inc for engineering support and environmental permitting, for the South Alisal Emergency repair Project for the additional amount not to exceed amount of $7,110 for a total contract amount not to exceed $194,278, and extending the term to June 30, 2025, and authorize the Mayor to execute on behalf of the City, seconded by Councilmember Elizabeth Orona, and carried, 4-0, with Mayor pro tem Brown absent.
b. Approve Amendment 2 to the agreement with MNS Engineers, Inc for annual implementation, support, and compliance with the City’s Storm Water Management Plan Permit for the additional amount not to exceed amount of $133,000 for a total contract amount not to exceed $351,950, and extending the term to June 30, 2025 and authorize the Mayor to execute on behalf of the City
Public Works Director Olds narrated a PowerPoint presentation with details of the report.
There were no public comments on this item.
Motion by Councilmember Elizabeth Orona, to approve Amendment 2 to the agreement with MNS Engineers, Inc for annual implementation, support, and compliance with the City’s Storm Water Management Plan Permit for the additional amount not to exceed amount of $133,000 for a total contract amount not to exceed $351,950, and extending the term to June 30, 2025 and authorize the Mayor to execute on behalf of the City, seconded by Councilmember Claudia Orona, and carried, 4-0 with Mayor pro tem Brown, absent.
c. Discussion and possible action to Adopt Resolution No. 24-1266 Adopting a Biennial Budget for Fiscal Years 2024-2026
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Administrative Services Director Berry presented details of the report.
City Attorney O’Sullivan noted that any adoption of the budget, should City Council choose to do that, although Mayor pro tem Brown is absent, he recused himself from any of the votes regarding the Atterdag at Home grant funding. She confirmed that all budgets have increased and are net positive.
Mayor Infanti invited public comments.
Jim Richardson
There were no other public comments on this item.
Discussion followed regarding Measure U and public access to the budget, generating a contract with the Senior Center to answer calls to the City regarding available services for seniors, grant requests, allowing each Councilmember a discretionary $25,000 to allocate to support non-profit and community organizations that apply, according to pre-established rules and policies and based on recommendations of the ad hoc committee.
City Manager Murphy reported that Staff will work with the City Attorney to establish rules, criteria and procedures.
Discussion followed regarding Measure U and the General Fund, the need to treat the money as a combined General Fund bucket and increased Julefest costs due to inclusion of the skating rink and more restrooms.
Mayor Infanti invited public comments.
Jim Richardson
Steve Brown
Denis Beebe
There were no other public comments on this item.
Discussion followed regarding approving the budget and directing staff to return with a policy relative to grant funding procedures and rules.
Motion by Mayor Infanti, to adopt Resolution No. 24-1266 Adopting a Biennial Budget for Fiscal Years 2024-2026, as amended to add the Senior Center contract, in an amount NTE $60,000, seconded by Councilmember Elizabeth Orona, and carried, 4-0, with Mayor pro tem Brown absent.
Direction was given to staff to return with establishing application guidelines and criteria for a discretionary grant funding process.
9. COUNCIL CLOSING COMMENTS - None
10. ADJOURNMENT – 8:11 p.m.
The meeting was adjourned at 8:11 p.m.
Respectfully submitted:
Annamarie Porter, CMC
City Clerk
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