Solvang City Council
July 8, 2024

617 W 7th Street, Suite 1103
Los Angeles, CA 90017
(213) 489-7443
Re: Sunny Fields Spur Trail Study
To: City of Solvang Public Works Department
From: Alta Planning + Design
Date: June 29, 2018

PROJECT DESCRIPTION
The City of Solvang, in partnership with the County of Santa Barbara, has developed this alignment study for a proposed Sunny Fields Spur Trail, to connect the existing Class I shared-use path along Highway 246 to Sunny Fields Park neighborhoods in northeast Solvang and existing bike lanes along Alamo Pintado Rd. Alta Planning + Design has been contracted to conduct an alignment alternatives study, with evaluation based on criteria relating to feasibility, function, and desirability. The project seeks to continue the Class I shared-use path and to provide an off-street facility, where possible, to develop an alignment which is separated from vehicles and offers a safe and low stress route for people walking and riding bikes, of all ages and abilities.

ALIGNMENT ALTERNATIVES
One final alignment has been selected as the preferred alternative in this memo. This alignment has been developed through an iterative process which began with 20 segment alternatives, which were refined to six draft alternative alignments. These six alternatives were presented to the public on May 30, 2018 at a community workshop, attended by approximately 40 Solvang residents, who provided feedback on the potential alignments. This information directly influenced the selection of the preferred alignment. In the pages that follow, the alignment alternatives are mapped and described in detail. Cross-sections have been provided to help visualize the proposed facilities. Preliminary cost estimates have been provided for each alternative, and each has been evaluated according to criteria that address feasibility, function, and desirability. A series of photos are provided to illustrate the types of facilities being proposed.

TECHNICAL

MEMORANDUM
1127

City of Solvang

SUNNY FIELDS SPUR TRAIL STUDY
6 5
4 3
2 1
Alamo Pintado Rd Alamo Pintado Rd
Alamo Pintado Rd Alamo Pintado Rd
Rebild Dr Rebild Dr
Village Ln Village Ln
Mission Rd Mission Rd
Creekside Dr
Creekside Dr
Coyote
Creek Rd
Coyote
Creek Rd
Sunny
Fields
Park
Lark Hill Rd Lark Hill Rd
Holly Ln Holly Ln

ALIGNMENTS OVERVIEW MAP
Legend
Parcels
Existing
Easements
Existing Bike Trail
Creeks
Proposed Bridge
# Proposed
Alignment
1128

City of Solvang

SUNNY FIELDS SPUR TRAIL STUDY

ALIGNMENTS EVALUATION OVERVIEW

ALIGNMENTS EVALUATION CRITERIA
Most effectively addresses
evaluation criteria
Addresses evaluation
criteria
Least effectively addresses
evaluation criteria

FEASIBILITY
Lower Cost
Alignments with lower construction costs are preferable and will be more feasible to build.

Limited Easement Acquisition
Alignments with fewer new easements to acquire are preferable and more feasible to build.

Low Environmental Impact
Alignments with a lower environmental impact are preferable and more feasible to build.

FUNCTION
High Connectivity
Alignments which more directly connect the existing shared-use path with Sunny Fields Park are preferable and more effectively address the goals of this project.

Vehicular Separation
Alignments which provide separation between path users and vehicles are more preferable and more effectively address the goals of this project.

Access
Alignments which provide access to the proposed path from the most points and for the most people are preferable and more effectively address the goals of this project.

DESIRABILITY
User Experience
Alignments which provide an enjoyable user experience are more desirable and more effectively address the goals of this project.

Compatible with Adjacent Land Uses
Alignments which are compatible with adjacent land uses will create the least amount of conflicts and be more desirable.

Safe
Alignments which provide a safe route between Sunny Fields Park and the existing shared-use path are more desirable and more effectively address the goals of this project.
1129

Alignment 1
Travel
Lane
Travel
Lane
Protected
Bike Lane
Protected
Bike Lane
6’ 3’ 13’ 13’ 6’3’
A
Shared Travel
Lane
Shared Travel
Lane
Parking
Lane
Parking
Lane
8’ 12’ 12’ 8’
B
1 Alamo Pintado Rd Alamo Pintado Rd
Alamo Pintado Rd Alamo Pintado Rd
Rebild Dr Rebild Dr
Village Ln Village Ln
Mission Rd Mission Rd
Creekside Dr
Creekside Dr
Coyote
Creek Rd
Coyote
Creek Rd
Sunny
Fields
Park
Lark Hill Rd Lark Hill Rd
Holly Ln Holly Ln
Add flashing
beacon and high
visibility crosswalk
A
B
Path connects
to Village Lane
at entrance to
Alamo Pintado
Village

ALIGNMENT DESCRIPTION
Alignment 1 requires a new bridge to
cross Alamo Pintado Creek near the
western end of the existing shareduse path. After crossing the creek the alignment lands in the Alamo Pintado
Village community before connecting to
Village Ln. Along these roads a Class III
bike route would be created with sharrows
painted on the pavement. At Village
Ln and Alamo Pintado Rd, a 3-way stop
would be added, allowing crossing of
Alamo Pintado for southbound cyclists.

On Alamo Pintado, from Village Ln to
Lark Hill Rd a Class IV protected bike
lane would be installed. At Lark Hill Rd
a new high visibility crosswalk would
be installed with a flashing beacon to
improve the visibility of cyclists crossing
from the park to the southbound bike
lane.

COST ESTIMATE: $2,030,000 + 1 easement
Feasibility Function Desirability
Lower
Cost
Limited
Easement
Acquisition
Low
Env.

Impact
High
Connectivity
Vehicular
Separation
Access
User
Experience
Compatible
with Adjacent
Land Uses
Safe

EVALUATION
Legend
Parcels
Existing
Easements
Existing Bike Trail
Creeks
Proposed Bridge
Add 3-way stop
and high visibility
crosswalk
1130

Alignment 2
Travel
Lane
Travel
Lane
Protected
Bike Lane
Protected
Bike Lane
6’ 3’ 13’ 13’ 6’3’
A
Shared Travel
Lane
Shared Travel
Lane
Parking
Lane
Parking
Lane
8’ 12’ 12’ 8’
B

ALIGNMENT DESCRIPTION
Alignment 2 requires a new bridge to
cross Alamo Pintado Creek and lands in
the Creekside residential community at
Rebild Dr. A Class III bike route would
begin at Rebild Dr and Holly Ln, and
continue north to Creekside Dr, which it
would follow to Alamo Pintado Rd. Along
Alamo Pintado Rd a Class IV protected
bike lane would replace the existing
Class II bike lane between Lark Hill Rd
and Creekside Dr. At the intersection
of Creekside and Alamo Pintado roads
a 4-way stop would be added to allow
crossing for south-bound cyclists. At
Lark Hill Rd a flashing beacon and high
visibility crosswalk would be added to
allow crossing to and from Sunny Fields
Park.

COST ESTIMATE: $2,010,000
Feasibility Function Desirability
Lower
Cost
Limited
Easement
Acquisition
Low
Env.

Impact
High
Connectivity
Vehicular
Separation
Access
User
Experience
Compatible
with Adjacent
Land Uses
Safe

EVALUATION
2 Alamo Pintado Rd Alamo Pintado Rd
Rebild Dr Rebild Dr
Ln
Ln
Mission Rd Mission Rd
Creekside Dr
Creekside Dr
Coyote
Creek Rd
Coyote
Creek Rd
Sunny
Fields
Park
Lark Hill Rd Lark Hill Rd
Holly Ln Holly Ln
Add 4-way stop
and high visibility
crosswalk
Add flashing
beacon and high
visibility crosswalk
A
B
Path connects
to Creekside at
Rebild Dr
Legend
Parcels
Existing
Easements
Existing Bike Trail
Creeks
Proposed Bridge
1131

Class I
Shared-Use Path
Split-Rail
Fence
Soundwall
≥10’ 2’ 12’ 2’ ≥10’
Creekside
Retention
with
Guardrail
Alignment 3
A
B

ALIGNMENT DESCRIPTION
Alignment 3 requires a new bridge to
cross Alamo Pintado Creek towards the
Creekside residential community, east
of Rebild Dr. The alignment follows the
creek north, on public land, to Coyote
Creek Rd. The northernmost portion
of this section may require slope
stabilization and reinforcement along
the bank of the creek. A split-rail fence
would border the shared-use path, and
a landscape buffer and privacy wall
would screen the path from neighboring
properties. Guardrails will be provided
along any steep slopes adjacent to the
path. At Coyote Creek Rd the alignment
would parallel the road on the north side
in a new easement buffered by new trees
and shrub plantings. Two new shareduse paths would be created to border the eastern and southern perimeters of Sunny
Fields Park.

COST ESTIMATE: $4,470,000 + 2 easements
Feasibility Function Desirability
Lower
Cost
Limited
Easement
Acquisition
Low
Env.

Impact
High
Connectivity
Vehicular
Separation
Access
User
Experience
Compatible
with Adjacent
Land Uses
Safe

EVALUATION
3 Alamo Pintado Rd Alamo Pintado Rd
Rebild Dr Rebild Dr
Ln
Ln
Mission Rd Mission Rd
Creekside Dr
Creekside Dr
Coyote Creek Rd
Coyote Creek Rd
Sunny
Fields
Park
Lark Hill Rd Lark Hill Rd
Holly Ln Holly Ln
B
Class I
Shared-Use Path
Split-Rail Fence
12’ 5’ min. 18’ - 24’
Paved/Gravel
Two-way Road Buer
Path requires 2
new easements
as it passes
through private
property
Steep slopes
on west side
of creek may
require slope
stabilization or
reinforcement
A
Legend
Parcels
Existing
Easements
Existing Bike Trail
Creeks
Proposed Bridge
1132

Alignment 4
A
B

ALIGNMENT DESCRIPTION
Alignment 4 requires a new bridge to
cross a small creek to the east of Alamo
Pintado Creek, landing on the eastern
bank of Alamo Pintado Creek. A Class
I shared-use path would run along that
eastern bank, in an existing flood control
easement, north to Coyote Creek Rd.

Split-rail fence would border the shareduse path to provide safety from the edge of the creek and to create an additional
buffer for neighboring properties. At
Coyote Creek Rd the alignment would
enter the roadway and cross Alamo
Pintado Creek on the existing vehicular
bridge. After crossing the bridge the
alignment would run parallel to the road
on the north side in a new easement,
before reaching the park where two
new shared-use paths would border the
eastern and southern perimeters of Sunny
Fields Park.

COST ESTIMATE: $2,200,000 + 3 easements
Feasibility Function Desirability
Lower
Cost
Limited
Easement
Acquisition
Low
Env.

Impact
High
Connectivity
Vehicular
Separation
Access
User
Experience
Compatible
with Adjacent
Land Uses
Safe

EVALUATION
4 Alamo Pintado Rd Alamo Pintado Rd
Rebild Dr Rebild Dr
Ln
Ln
Mission Rd Mission Rd
Creekside Dr
Creekside Dr
Coyote
Creek Rd
Coyote
Creek Rd
Sunny
Fields
Park
Lark Hill Rd Lark Hill Rd
Holly Ln Holly Ln
A
B
Class I
Shared-Use Path
Split-Rail Fence
12’ 5’ min. 18’ - 24’
Paved/Gravel
Two-way Road Buer
Class I
Shared-Use Path
Split-Rail Fence
2’ 12’ 2’
Path requires 3
new easement
as it passes
through private
property
and existing
flood control
easement areas
Path runs along
backside of
properties in
existing flood
control easement
Legend
Parcels
Existing
Easements
Existing Bike Trail
Creeks
Proposed Bridge
1133

Class I
Shared-Use Path
Split-Rail Fence
Variable 12’ 5’ min. 18’ - 24’
Paved/Gravel
Two-way Road
Planted Buer
Buer
Alignment 5 (Preffered Alignment)
A
B

ALIGNMENT DESCRIPTION
Alignment 5 requires a new bridge to
cross a small creek to the east of Alamo
Pintado Creek, landing on an unpaved
portion of Coyote Creek Rd. A Class I
shared-use path would run along the
west side of that road in an existing trail
easement, north to Coyote Creek Rd. Splitrail fence would border the shared-use path to provide safety from the edge of
the road and to create an additional buffer
for neighboring properties. At Coyote
Creek Rd the alignment would enter the
roadway and cross Alamo Pintado Creek
on the existing vehicular bridge. After
crossing the bridge the alignment would
run parallel to the road on the north side
in a new easement buffered by new trees
and shrub plantings. Two new shareduse paths would be created to border the eastern and southern perimeters of Sunny
Fields Park.

COST ESTIMATE: $1,970,000 + 2 easements
Feasibility Function Desirability
Lower
Cost
Limited
Easement
Acquisition
Low
Env.

Impact
High
Connectivity
Vehicular
Separation
Access
User
Experience
Compatible
with Adjacent
Land Uses
Safe

EVALUATION
5 Alamo Pintado Rd Alamo Pintado Rd
Rebild Dr Rebild Dr
ge Ln
ge Ln
Mission Rd Mission Rd
Creekside Dr
Creekside Dr
Coyote Creek Rd
Coyote Creek Rd
Sunny
Fields
Park
Lark Hill Rd Lark Hill Rd
Holly Ln Holly Ln
A
Legend
Parcels
Existing
Easements
Existing Bike Trail
Creeks
Proposed Bridge Class I
Shared-Use Path
Split-Rail Fence
12’ 5’ min. 18’ - 24’
Paved/Gravel
Two-way Road Buer
Path requires 2
new easements
as it crosses
Alamo Pintado
Creek and
passes through
private property
Landscape
buffer provides
privacy to
neighboring
properties
A B
1134

Class I
Shared-Use Path
Split-Rail
Fence
≥3’ 2’ 12’ 2’ ≥3’
Creekside
Retention
Retaining
Wall
Alignment 6
A
B

ALIGNMENT DESCRIPTION
Alignment 6 requires a small new bridge
to cross a small creek to the east of Alamo
Pintado Creek, landing on an unpaved
portion of Coyote Creek Rd. A Class I
shared-use path would run westward
along the north side of that road in a new
easement, before turning north between
two properties in a new easement. Splitrail fence would border the shared-use path to provide a buffer for neighboring
properties. The alignment jogs westward
then north along the eastern side of
Alamo Pintado Creek. The steep slope
on the eastern bank would require some
slope reinforcement and stabilization.

After crossing a new bike/ped bridge
the alignment would run parallel to the
road on the north side in a new easement,
before reaching the park.

COST ESTIMATE: $5,570,000 + 4 easements
Feasibility Function Desirability
Lower
Cost
Limited
Easement
Acquisition
Low
Env.

Impact
High
Connectivity
Vehicular
Separation
Access
User
Experience
Compatible
with Adjacent
Land Uses
Safe

EVALUATION
6 Alamo Pintado Rd Alamo Pintado Rd
Rebild Dr Rebild Dr
Mission Rd Mission Rd
Creekside Dr
Creekside Dr
Coyote
Creek Rd
Coyote
Creek Rd
Sunny
Fields
Park
Lark Hill Rd Lark Hill Rd
Holly Ln Holly Ln
A
B
Path requires 4
new easements
as it passes
through private
properties
New bike/ped
bridge required
near the existing
vehicular bridge
Steep slope
east of creek
requires slope
reinforcement or
stabilization
Class I
Shared-Use Path
Split-Rail Fence
12’ 5’ min. 18’ - 24’
Paved/Gravel
Two-way Road Buer
Legend
Parcels
Existing
Easements
Existing Bike Trail
Creeks
Proposed Bridge
1135

Public Comments Summary
Recommendations
» During the public workshop, attendees voted on their preferred alignments. 20 voted in favor of Alignment 3 and 19 voted in favor of Alignment 5.
» Support for Alignment 3 came mostly from the cycling community who felt that it was the safest and most pleasurable option which would provide access for the most amount of people, including those living west of Alamo Pintado Creek.
» Concerns related to Alignment 3 included its proximity to certain parcels within the Creekside neighborhood, specifically residences which would directly border the proposed alignment, impacts to the riparian wildlife and vegetation along Alamo Pintado Creek, and the safety of putting a path near the steep, eroding western bank of Alamo Pintado Creek. » Support for Alignment 5 came from a broad group of attendees, many of whom were representing the Creekside neighborhood. Supporters noted it was the least expensive option, required fewer easements than some other alternatives, would be the safest option, have the least environmental impact and have the least impact on surrounding residences. » Concerns related to Alignment 5 included the use of the existing bridge on Coyote Creek Rd as part of the alignment and lack of connection to the neighborhoods west of Alamo Pintado Creek. It was noted that the alignment could avoid requiring a new bridge if it utilized portions of the former Alignment 6 which follows Coyote Creek Rd further east where a narrow portion of the creek could be crossed at grade or with a small culvert.
» Concerns were expressed about the impacts of some alignments to the Creekside neighborhood and the Alamo Pintado Village if the bike route included facilities which went through the communities.

These concerns included the potential for: loss of privacy, increased conflicts between cyclists and cars, loss of parking, loss of vegetation and trees, and the loss of peace and quiet.

The final preferred alignment is alternative 5. This alignment was selected as a result of public comments received during the public workshop and after. This alignment accomplishes the goals of the project: connect the existing shared-use path to Sunny Fields Park and neighborhoods in north-east Solvang, and provide an off-street facility which is separated from vehicles and offers a safe and low stress route for bicyclists and pedestrians of all ages and abilities. Additionally, it responds to concerns from the Creekside community by putting the main path on the eastern side of Alamo Pintado Creek.

This alignment accomplishes these goals while still remaining lower cost, requires limited easements, and minimizes potential environmental impacts.
1136

Appendix A: Cost Estimates
ALIGNMENT 1
ALIGNMENT 2
ALIGNMENT 3
Item Unit Quantity Unit Price Total Price
Bike/Ped Bridge LF 200            $  5,000.00 $   1,000,000.00 Class III Striping and Signing LF 740            $ 20.00 $        14,800.00 Class IV Striping and Signing LF 3,600         $ 21.00 $        75,600.00 Curb Cut EA 1                 $  2,000.00 $           2,000.00 Stop Controlled Intersection EA 1                 $  20,000.00 $        20,000.00 Flashing beacon and High vis crosswalk EA 1                 $  40,000.00 $        40,000.00 Easements EA 1                 $ TBD ‐ Market Rate
Subtotal $   1,152,400.00
25% Contingency 288,100.00 $
Design/CEQA $      600,000.00
Total $  2,040,500.00
Item Unit Quantity Unit Price Total Price
Class I Shared‐Use Path with Split Rail Fence LF 85 250.00 $                  $        21,250.00 Bike/Ped Bridge LF 199 5,000.00 $               $      995,000.00 Class III Striping and Signing LF 1,876 $  20.00 $        37,520.00 Class IV Striping and Signing LF 1,792 $  21.00 $        37,632.00 Curb Cut EA 1 2,000.00 $               $           2,000.00 Stop Controlled Intersection EA 1 20,000.00 $             $        20,000.00 Flashing beacon and High vis crosswalk EA 1 40,000.00 $             $        40,000.00 Subtotal $   1,153,402.00
25% Contingency 288,350.50 $
Design/CEQA $      600,000.00
Total $  2,041,752.50
Item Unit Quantity Unit Price Total Price
Class I Shared‐Use Path with Split Rail Fence LF 2,481        $ 250.00 $      620,250.00 Embankment Reinforcement/Retention SF 3,650        $   1,095,000.00 300.00 $ CMU Privacy Wall SF 2920 $   219,000.00 75.00 $
Cable Guard Rail LF 365 $ 15.00 $           5,475.00
Landscape Buffer LF 765            $ 130.00 $        99,450.00 Bike/Ped Bridge LF 199            $  5,000.00 $      995,000.00 Easements EA 2                $ TBD ‐ Market Rate
Subtotal $   3,034,175.00
25% Contingency $      758,543.75
Design/CEQA $      850,000.00
Total $  4,642,718.75
1137

Appendix A: Cost Estimates
ALIGNMENT 5 (PREFERRED)
ALIGNMENT 6
Item Unit Quantity Unit Price Total Price
Class I Shared‐Use Path LF 65               $ 200.00 $            13,000.00 Class I Shared‐Use Path with Split Rail Fence LF 2,853         $ 250.00 $          713,250.00 Landscape Buffer LF 400            $ 130.00 $            52,000.00 Bike/Ped Bridge LF 94               $  5,000.00 $          470,000.00 Class III Striping and Signing LF 111            $ 20.00 $              2,220.00 Easements EA 2                 $ TBD ‐ Market Rate
Subtotal $      1,250,470.00
25% Contingency $          312,617.50
Design/CEQA $          600,000.00
Total $      2,163,087.50
Item Unit Quantity Unit Price Total Price
Class I Shared‐Use Path LF 55              $ 200.00 $        11,000.00 Class I Shared‐Use Path with Split Rail Fence LF 2,978         $ 250.00 $      744,500.00 Embankment Reinforcement/Retention SF 8,750         $   2,625,000.00 300.00 $ Bike/Ped Bridge LF 35              $  5,000.00 $      175,000.00 Bike/Ped Bridge LF 100            $  5,000.00 $      500,000.00 Class III Striping and Signing LF 132            $ 20.00 $           2,640.00 Easements EA 4                 $ TBD ‐ Market Rate
Subtotal $   4,047,140.00
25% Contingency 1,011,785.00 $
Design/CEQA $      700,000.00
Total $  5,758,925.00
ALIGNMENT 4
Item Unit Quantity Unit Price Total Price
Class I Shared‐Use Path with Split Rail Fence LF 3,229         $  250.00 $      807,250.00 Bike/Ped Bridge LF 126            $  5,000.00 $      630,000.00 Class III Striping and Signing LF 111            $ 20.00 $           2,220.00 Easements EA 3                 $ TBD ‐ Market Rate
Subtotal $   1,439,470.00
25% Contingency 359,867.50 $
Design/CEQA $      600,000.00
Total $  2,399,337.50
1138

Appendix B: Bike Facility Precedent Images
Buffered bike lane with flexible posts Buffered bike lane with flexible posts Buffered bike lane with flexible posts Bike route with sharrows Neighborhood bike route with sharrows Bike route with sharrows and signage Striped shared-use path w/ split-rail Shared-use path with wide buffer Shared-use path w/ split-rail along road Shared-use path with fence along river Shared-use path by creek through trees Shared-use path with split-rail fence
1139

Appendix C: Preferred Alignment Facility Precedent Images Bike route with sharrows and signage
Striped shared-use path w/ split-rail Shared-use path in a rural setting Shared-use path w/ split-rail along road
Bike/Ped bridge over small creek
Shared-use path by creek through trees
1140
1141
APPENDIX 6: MULTIJURISDICTIONAL ASPIRATIONAL

BIKEWAY NETWORK
1142
Figure 9: Aspirational Bicycle Network
1143

CITY COUNCIL STAFF REPORT
AGENDA ITEM 8.b
Meeting Date: July 8, 2024
SUBJECT: Discussion and possible direction to Staff regarding RATPDev request for a contract amendment to include rate structure modifications and rate increases to operate the Santa Ynez Valley Transit service.

PREPARED BY: Rodger A. Olds, P.E. Director of Public Works/City Engineer DISCUSSION:

The City of Solvang administers the Santa Ynez Valley Transit System (SYVT) in accordance with a Memorandum of Understanding (MOU) between the cities of Solvang and Buellton, and the County of Santa Barbara. SYVT provides fixed-route service and demand-response (Dial-A-Ride) services throughout the Santa Ynez Valley.

The City awarded a five-year contract with RATPDev beginning on July 1, 2022. The contract was procured through a formally advertised process. Two proposals were received and scored. Both proposing firms were invited to interview with the City, and RATPDev ws the unanimous selection. The contract selection and rate was subsequently reviewed and approved by Caltrans, who provides oversight for Federal Transit monies, and approved by Council on May 23, 2022. The contract is for five years
RATPDev recently reached out to the City to request a modification to the current contract to modify the billing rate structure as well as an increase in the billing rate.

Billing Rate Structure.

The current contract bases the billing rate purely on “revenue hours” which are hours that each bus is operated for the fixed routes and dial-a-ride service. All overhead costs are “baked into” the revenue hours. Last year there was a total of 12,219 revenue hours. RATPDev is requesting a rate structure that will include a separate fixed rate for overhead costs and a flexible rate based upon revenue hours.

This proposed rate structure is requested to accommodate the potential for service disruptions or reductions such as what was experienced during the pandemic. This will also protect SYVT if additional services resulting in increased revenue hours are realized. Staff is agreeable to the rate structure modification.

Billing Rate Increase.

RATPDev is requesting a rate increase along with the Rate structure modification. The reasoning to ask for this rate increase is to accommodate increases in the labor and insurance costs that have greatly increased over the past two years. Due to the accompanying rate structure increase an exact comparison “apples to apples” is not possible, but an analysis of the cost of the rate increase is below:

Current 2024/25 Proposed 2024/25
Variable Rate Variable Rate Fixed Rate
Rate $62.54 $50.83 $246,243.00
Revenue Hours 12219 12219 N/A
$764,176.26 $621,091.77 $246,243.00
Total Estimated
Rate $764,176.26 $867,334.77
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Per the existing contract RATPDev is due a 4% inflationary rate increase every year for the next three years. The requested rate increase is 13.5% over the inflationary increase or 17.5% this year and 3.5% over the remaining two years of the contract.

Staff has discussed and initially negotiated the proposed rate increase and now seeks Council direction. The next steps in the process will be to contact the California Department of Transportation (Caltrans) to review and approve the contract. Caltrans is currently the oversight agency for SYVT for federal FTA funding which is the bulk of the funding received by SYVT. Once Caltrans approves the contract, staff will bring the contract back to City Council for approval of the amended contract.

ALTERNATIVES:

There are a number of alternatives to provide staff with direction:

1. Direct Staff to submit contract amendment to Caltrans as proposed and return to Council with a contract amendment for approval once approved by Caltrans

2. Direct Staff to continue negotiations with RATPDev and ask staff to report back to Council before submitting to Caltrans.

3. Deny the request for a contract amendment.

FISCAL IMPACT:

There is no fiscal impact at his time. Upon contract approval there will be an impact to the budget for SYVT, which is managed by the City of Solvang. Based on the projected revenue hours, the estimated increase to the contract will be $103,158.51 per year. There is adequate capacity in the transit monies received by the City and the other SYVT partners to accommodate the requested increase.

ATTACHMENTS:

A – Requested Rate Proposal Sheet Received
B - Letter from RATPDev Received March 26, 2024
1145

1. Estimated True Up
Jan Feb Mar Apr May Jun Total
$ 5,471 $ 9,101 $ 8,671 $ 7,624 $ 8,054 $ 9,068 $ 47,989

2. Assumes Fuel to remain as passthrough
Acceptance:

City of Solvang RATP Dev USA
Rate Proposal for the City of Solvang, CA
FY' 23-24 FY' 24-25 FY' 25-26 FY' 26-27 Notes:

General $ 29,479 $ 30,511 $ 31,578 $ 32,684 Office Supplies, Telecom, Computer Software subscriptions Insurance $ 81,716 $ 84,576 $ 87,537 $ 90,600 AL & WC Premiums Maintenance $ 17,483 $ 18,095 $ 18,729 $ 19,384 Salaried Mechanic Other Wages $ 92,772 $ 96,019 $ 99,380 $ 102,858 Admin and Safety Field Manager Wages $ 16,465 $ 17,041 $ 17,638 $ 18,255 General Manager Fixed Cost Subtotal $ 237,916 $ 246,243 $ 254,861 $ 263,781 Driver Wages $ 437,659 $ 452,977 $ 468,831 $ 485,240 Increase above $20 /hr General $ 39,937 $ 41,335 $ 42,782 $ 44,279 Recruiting and Corporate Support Insurance $ 61,254 $ 63,398 $ 65,617 $ 67,914 Claims and Handling Charges Maintenance $ 39,386 $ 40,764 $ 42,191 $ 43,668 Parts, Tires, Bus cleaning supplies Variable Cost Subtotal $ 578,236 $ 598,475 $ 619,421 $ 641,101 Annual Estimated Revenue Hours 11,775 11,775 11,775 11,775 Fixed Costs - Monthly $ 19,826.30 $ 20,520.22 $ 21,238.43 $ 21,981.78 Variable Costs - Per Hour $ 49.11 $ 50.83 $ 52.60 $ 54.45 Fixed Costs:

Variable Costs:
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May 15, 2024
City of Solvang
1644 Oak Street
Solvang, CA 93463
Re: Public Transit Administration and Operations | Rate Adjustment (Amended) Please accept this amended rate adjustment request, per the request of the Solvang City Council at the April 8, 2024 meeting. As part of this document, we are providing transparency into our financials from fiscal year 2021-2022 onward, including our projected financials for fiscal years 2024-2025 through 2026-2027. The figures provided here are updated from our most recent submission to reflect the very latest actuals and projections. While our rate adjustment request may seem significant in relation to our initial projections in terms of annual inflation, our request is intended only to bring RATP Dev’s operation at Solvang out of the red and to break-even – not into profitability.

Please note that RATP Dev has no wish whatsoever to cancel our contract with the City; on the contrary, we value our partnership greatly, and we consider it a privilege to serve the City and its passengers. It is in this spirit that we have elected to request a rate increase that will take us only to break-even; after all, the provision of the City’s transit service is a shared responsibility, and thus we wish to make it a sustainable effort.

As noted in our conversations over the last few months, RATP Dev USA, Inc. (RATP Dev) appreciates our continued partnership with the City of Solvang (City), and your consideration for the rate adjustments requested. We recognize the changing landscape of the transit industry and continue to analyze the impact of increasing costs resulting from market-wide inflation and revised wage laws, as well as insurance coverage and workers' compensation. To proactively address these issues, RATP Dev has conducted a comprehensive assessment to support our requested rate adjustment. This will ensure that service delivery remains at the quality standards we are known for and the City expects.

Background
RATP Dev’s most recent contract renewal in 2021 was developed and authorized amid the COVID pandemic. Our pricing reflected a strategic approach to managing risks and keeping proper cost containment measures in place to arrive at sustainable contract rates. These fees were calculated from a holistic point of view based on market values at the time to maintain the highest level of quality for the City of Solvang. However, due to the fluctuations of the industry and market costs during this period, we could not adequately predict the full effect on costs over the following years, as much of the cost impacts and inflation from the pandemic had not yet materialized.

RATP Dev USA, Inc.
300 Throckmorton Street | Suite 670
Fort Worth, Texas 76102
Main Number: 855-488-RATP (7287)
Fax Number: 855-448-RATP (7287)
www.ratpdevusa.com
Attachment B
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As discussed with you in our video conference on March 21, almost 90% of our requested rate increase is attributable to the major cost drivers of Wages, Insurance, and Non-Labor Maintenance.

Regarding ridership, we have seen a steady trend upward, as shown in the figures below.

Solvang Ridership
FY Fixed DAR Total
2021-22 36,604 2,339 38,943
2022-23 43,133 2,406 45,539
2023 to-date 33,708 1,621 35,329
Overall, our rate adjustment request amounts to an additional $2.12 per passenger for FY’2024-25 based on this fiscal year’s ridership to-date, which suggests total ridership for the fiscal year of 47,105 passengers.

Below, we outline for you the major factors behind the increase in each of these areas.

Operator Wages
The labor market in California has become significantly more competitive as service industry wages increase, driving up pressure in other sectors. The wage movements occurring in California are mirrored in our other locations across the county, with some wage changes in our portfolio contracts reaching 25%-30% just to remain competitive for recruiting in certain labor markets.

With California’s minimum wage law for fast food restaurant employees increasing their minimum wage to $20.00/hour effective April 1, 2024, this affects all other wages. To remain competitive in the labor market, as well as attract and retain top talent for transit positions, RATP Dev must offer a comparable wage and benefits package.

As discussed, we have surveyed the area and tabled the applicable wage comparables, as shown below.

LOCATION Current Min Current
Average Salary
Projected Min Wage Projected Wage
Increase
% INCREASE
Min Wage $15.50 $15.50 $16.00 $0.50 3.2%
Fast Food $15.50 $16.60 $20.00 $4.50 20.5%
City of Santa Maria $16.51 $21.00 $4.49 27.2%
City of Camarillo $15.00 $20.50 $5.50 36.7%
City of Solvang $19.00 $20.00 $1.00 5.3%
City of Lompoc $22.00 $22.00 $0.00 0.0%
Tri- Counties $21.00 $23.50 $2.50 11.9%
Ventura County $21.00 $24.00 $8.50 14.3%
Chumash Casino $26.50 $27.50
City of SM- S&W $23.60
Gold Coast Transit $23.91
Simi Valley Transit $22.51
LA Metro $24.37
California Hourly Mean Wage per 2022 BLS data
$28.58
https://www.bls.gov/oes/current/oes533052.htm
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Insurance Costs
Insurance, including worker’s compensation, is an area that has been particularly hard-hit since our renewal bid in 2021. As COVID continued longer than expected and inflation continued to increase historically, there was a significant tightening of the insurance market as a result. Just recently, it was observed that personal auto liability insurance, which considers a far lower risk profile than for the transit industry, has increased 26% nationally going into 2024, and The San Francisco Chronicle has recently reported that one carrier is increasing rates in California by as much as 55%.

The same is true for worker’s compensation costs, which have experienced a higher increase than expected due to the above-noted wage factors as well as an increase in the total value of claims experienced.

Further, our insurance programs for all coverages are set to renew on April 1, which will also mark an increase in insurance rates. Since the renewal of the contract, the insurance market has tightened, increasing the costs of Auto Liability, General Liability, and Worker’s Compensation.

While our policies are contractually proprietary and confidential as is customary in the industry, we can share that our insurance costs have increased dramatically due to COVID; our historical increase have tended to be in the range of 5%-10% per year, while the cost increase that is informing our request is a portion of the 42% nation-wide.

Non-Labor Maintenance Costs
Since the contract renewal, inflation has caused significant increases in the cost of parts, supplies, fluids, and materials, and at a significantly higher rate than most other items. This is attributed to supply chain issues still being felt today as well as to the sensitivity of petroleum-based products to inflationary pressures – since so many things in maintenance include petroleum-based products, their cost increases are greatly amplified. We have recently seen increases in the neighborhood of 12%-20%, and sometimes more, depending on the item.

Further, since the Non-Labor Maintenance bucket of cost includes costs for outside maintenance work, we are subject to the market when to comes to these costs, and our partners have been facing the same pressures we and others have been facing. Since these are valuable local “mom and pop” businesses, it is particularly challenging for them to weather the storm caused recently by inflation and its effects on maintenance materials, as well as on staffing and retention, and their ability to keep their shops staffed.

While the dollar figure is relatively small in relation to the overall contract cost, this has resulted in our outside maintenance costs increasing nearly threefold over levels expected in 2021.

RATP Dev thanks you for your consideration of our rate adjustment request. Should the City of Solvang have questions regarding this letter, please do not hesitate to contact me as an authorized representative on any matters relating to this contract. My contact information is as follows:
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Wess Cruz | Director of Operations - West
[email protected] | [c] 805.598.4091
Sincerely,
Wess Cruz
Director of Operations – West
RATP Dev USA, Inc.
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CITY COUNCIL STAFF REPORT
AGENDA ITEM 8.c
Meeting Date: June 24, 2024
SUBJECT: Receive and file report of Public Records Requests January 1, 2024 – June 30, 2024
PREPARED BY: Annamarie T Porter, CMC, City Clerk
DISCUSSION:

Pursuant to the provisions of the Public Records Act (PRA) found in Section 7920 et seq. of the Government Code of the State of California, the PRA requires disclosure of City records within ten (10) calendar days after a request is submitted unless there is a statutory basis for non-disclosure, or the City determines that the public interest in non-disclosure significantly outweighs the public interest in disclosure. Because t he City may be liable for attorney's fees and costs in the event a court orders release of records that the City has not disclosed after receipt of a request, staff makes every effort to fulfill each request.

To facilitate the expeditious receipt and response to these requests, the City implemented NextRequest software in September of 2020. As predicted by Cal Cities, the trend for public records requests propels upward and will continue to do so as the public becomes more aware of their right of access.

The spreadsheet attached is a snapshot of requests year-to-date that reflects the quantity of requests received, the nature of the request, the dates received, dates due and responded to, and the cities and states of origin.

Year to date we have received 123 requests with 4.5 average days to close, well exceeding PRA requirements of 10 days. Many were fulfilled the same day. 100% were fulfilled within the 10-day statutory requirement.

Since implementation of the software, we have had over 724 requests and 4,697 documents have been downloaded. Each of these requests could result in no pages, one page, or up to hundreds of pages for a single document. As these requests are primarily provided through the software portal, this has greatly decreased the City’s carbon footprint by reducing paper use, copier, ink, and staff time for printing, etc. Regardless of the format provided to the requestor, the Public Records Act does not allow Public Agencies to charge for staff time. Beyond the expenses of staff time to respond to requests, which could be anywhere from two hours to 20 hours or more and include multiple Staff members, Directors, and sometimes the City Manager and City Attorney hours to review for City Clerk response, the true costs of limited human resources are Staff’s inability to devote time to critical Citizen and City Council priorities.

Since the most labor-intensive requests tend to be in the areas of property permits, plans, etc., our ultimate goal is for the City to provide the public access to these records on a self-serve basis.

However, budgeting for digitizing and ordering City records has not been a Council priority to date.

Unless otherwise directed by Council, it will be staff’s intent to provide PRA updates on a quarterly basis going forward.

ALTERNATIVES:

None
FISCAL IMPACT:
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Resource requirements for the fulfillment of each request can vary greatly. A simple one may only take an hour or two of combined staff time. Whereas a more complicated request that would require archival research into physical records can take hours or even days. Ironically, a devout search where no records exist could take the most amount of time to research to confirm. Given the multiple variables, not only in time but in the weighted rate of each assigned staff, it would be virtually impossible to provide an exact cost per request.

ATTACHMENTS:

A. Spreadsheet capturing the requests from January 1, 2024 – June 30, 2024 1152
Id Created At Request Text
Closed
Date
Requester
Name Requester City State
24-123
06/25/2024 03:43:24 PM
I am requesting records for emails between all council members and Aaron Petersen regarding Builder Ed St. George from 6/26/22 to 9/1/23. I am also requesting a signed affidavit from each council member and Aaron Petersen if no records are claimed to be found. 06/28/2024 02:11:38 PM

DENISE EL AMIN SOLVANG CA
24-122
06/24/2024 11:40:33 AM Pans for 615 Oak Ridge Rd, Solvang 06/26/2024 08:31:06 AM
Frances Murray Solvang
24-121
06/21/2024 10:45:28 AM permit for building 148 Third Street Solvang , Ca 06/24/2024 03:29:34 PM Jeff Mitchell
24-120
06/21/2024 09:40:42 AM
Need deed and other relevant real estate documents for 1605 Sycamore Way Solvang, Ca 93463. 06/21/2024 10:18:36 AM Vivien I. Stark New York NY
24-119
06/18/2024 02:41:45 PM
HI, Can you send me permits for 1418 Ribe Road, Solvang? Thank you. 06/21/2024 12:19:52 PM LaToya Ramos Los Olivos CA
24-118
06/18/2024 12:11:25 PM
I would like a copy of the invoice for the amount spent on the Private Mayors and City Managers meeting that was held on Friday June 14th, in the City council room that did not include the public. 06/24/2024 03:36:48 PM

DENISE EL AMIN SOLVANG CA
24-117
06/18/2024 12:07:53 PM
I am requesting the proposed spending for Proposition U. Please send all information regarding the spending approved by the council at the last council meeting. 06/21/2024 10:25:47 AM

DENISE EL AMIN SOLVANG CA
24-116
06/18/2024 09:03:14 AM
Please provide permits and any information regarding the retaining wall at 991 College Canyon Road. 06/18/2024 11:36:20 AM
Richard Wideman Buellton CA
1153
24-115
06/17/2024 06:04:35 AM
SmartProcure is submitting a public records request to the City of Solvang for any and all purchasing records from 3/21/2024 to current. The request is limited to readily available records without physically copying, scanning, or printing paper documents. Any editable electronic document is acceptable. The specific information requested from your record-keeping system is: 1. Purchase order number. If purchase orders are not used a comparable substitute is acceptable, i.e., invoice, encumbrance, or check number 2. Purchase date 3. Line item details (Detailed description of the purchase) 4. Line item quantity 5. Line item price 6. Vendor ID number, name, address, contact person and their email address If you would like to let me know what type of financial software you use, I may have report samples that help to determine how, or if, you are able to respond. As an added security and privacy measure, there will be a unique upload link for any new requests moving forward, including this one. We appreciate your assistance towards this request. You may also attach the information to this email. https://upload.smartprocure.com/?id=c2RqPWEyYlZQMDAwMDAwNDZYc1lBSSZzdD1DQSZvcmc9Q2l0eU9mU29sdmFuZyZvaWQ9NTU0Ng%3D%3D 06/21/2024 01:15:48 PM Lisa Chatar DEERFIELD BEACH FL
24-114
06/14/2024 10:12:08 AM
I am requesting copies of all emails between all of the city council members and Aaron Petersen. regarding builder Ed St. george and the properties located on Mission Drive and Alisal both corners. 9/22/24 through 6/1/2024. 06/21/2024 02:42:09 PM

DENISE EL AMIN SOLVANG CA
24-113
06/12/2024 11:49:44 AM
We would like to request the May 2024 issued building permit report. Please include issue dates, valuations and descriptions for all residential and commercial building permits issued during the month. If available, we are also interested in the following information: - Addresses - Permit numbers - APNs - Builder/contractor information - Owner information - Square footage - Units (if applicable) - Number of stories (if applicable) - PV capacity (if applicable) Thank you. 06/13/2024 08:37:44 AM Joe Sanchez Sacramento CA
24-112
06/10/2024 09:23:05 AM
For any and all documents including, but not limited to emails, correspondence, complaint reports, inspection records, photographs, videos, orders, abate records, notices of violations, permits, notices of hazards, and notices of nuisance pertaining to 828 Ballard Canyon Road, Solvang, CA 93463. 06/10/2024 10:55:16 AM Records Clerk Alameda CA
1154
24-111
06/04/2024 06:18:12 PM
Property Address: 293 Alisal Road, Solvang, CA Building Plans Site Plans Survey Information/Topo Landscape Plans Fire Department Access Plans Drainage Plans Building Permit History 06/11/2024 04:14:29 PM Jessica Harlin Santa Ynez CA
24-110
06/04/2024 01:27:35 PM
I am requesting a copy of the contract for the City Attorney. Please provide a copy of all of the attorney’s invoices for the fiscal year 2023-2024. The total amount that the Attorney and his assistant has been Paid In the fiscal Year 2023-2024. 06/11/2024 04:23:21 PM

DENISE EL AMIN SOLVANG CA
24-109
06/04/2024 10:51:56 AM
I am requesting the legal information regarding the date that construction first started in Skytt Mesa. When was the first home built. What was the year that the City of Solvang authorized Skytt mesa to build homes. 06/04/2024 03:40:06 PM

DENISE EL AMIN SOLVANG CA
24-108
06/04/2024 10:48:30 AM
I am requesting the documents from the city planning office and zoning Department. How many homes existed in Skytt Mesa when the LLMD was formed by Edwin Skytt on November 8,2004. 06/04/2024 03:35:24 PM

DENISE EL AMIN SOLVANG CA
24-107
06/04/2024 10:44:22 AM
I am requesting the information that was given by Council man and owner of The Skytt Mesa land Edwin Skytt from the November 8th 2004 public meeting. A copy of the ballots how many ballots were received to approve this assessment LLMD. 06/04/2024 03:41:26 PM

DENISE EL AMIN SOLVANG CA
24-106
06/04/2024 03:23:02 AM
Hi there, Is it possible to get a report(s) or copies of all issued building permits from May 1, 2024 to May 31, 2024? Report to include, if applicable: Site Address, Permit Numbers & Dates, Valuations of Jobs, Description of work being done, Contractor Information & Owner name. Any and all information is greatly appreciated. If you have any questions please feel free to email me at [email protected]. Thank you! 06/05/2024 04:35:07 PM Braden Mineer Cedar City UT
24-105
06/03/2024 04:21:53 PM
I am requesting a copy of the contract for West Coast Arborists, Inc with the City of Solvang for 1/1/23 to 6/1/24. I would like to know what area's were serviced.The street names and dates of service. 06/11/2024 04:07:39 PM

DENISE EL AMIN SOLVANG CA
24-104
06/03/2024 04:18:33 PM
I am requesting a copy of the invoice for West Coast Arborist ,INC. dates 2/29/24 and 3/15/24. What area of solvang was serviced by these contractors. 06/12/2024 09:46:23 AM

DENISE EL AMIN SOLVANG CA
24-103
06/03/2024 03:57:58 PM
I am requesting all letters and emails sent to the owners at address 1604 Copenhagen Dr. Solvang regarding the MOKE business and code violation reports and Emails between Randy Murphy and Rafael Castillo from 2/1/24 thru 6/1/24. 06/11/2024 03:56:20 PM

DENISE EL AMIN SOLVANG CA
24-102
06/03/2024 03:06:27 PM
I would like all emails between the City council and Terry Harmon regarding the pride flags and the homeless restrictions and rezoning from 1/1/2023 thru 1/1/2024 06/11/2024 03:12:43 PM

DENISE EL AMIN SOLVANG CA
1155
24-101
06/03/2024 03:02:15 PM
I would like to have all emails between Randy Murphy, the City Council and the code enforcement Manager regarding code violation at address 1604 Copenhagen Dr. Solvang, Ca 93463. A copy of all letters sent to the property owner regarding code violation from 1/1/24 thru 6/3/2024. 06/11/2024 03:57:34 PM

DENISE EL AMIN SOLVANG CA
24-100
06/03/2024 02:44:29 PM
I want to request the total number of African Americans employees that have been hired by the City of Solvang in the Past 5 years. Years 2019 thru 2024 06/06/2024 12:02:29 PM

DENISE EL AMIN SOLVANG CA
24-99
06/03/2024 02:41:39 PM
I would like to know the number of African American Applicants that have applied for a Job position with the City of Solvang from 1/1/2020 through 1/1/2024. 06/06/2024 12:06:32 PM

DENISE EL AMIN SOLVANG CA
24-98
06/03/2024 02:38:29 PM
I would like to request copies of all emails between all of the CITY council members and Aaron Petersen from the planning commission 09/1/22 thru 6/1/24. 06/13/2024 05:52:47 PM

DENISE EL AMIN SOLVANG CA
24-97
06/03/2024 02:35:28 PM
I would like all emails from the entire Council Members conversations with Hank Homburg from 8/01/22 thru 6/1/24. 06/11/2024 02:59:03 PM

DENISE EL AMIN SOLVANG CA
24-96
06/02/2024 02:36:34 PM Could we see year built and pulled permits for extra room off garage. 06/11/2024 02:36:09 PM Bob Jennings Solvang CA
24-95
05/31/2024 03:29:00 PM
Hi, Can you please send me any reports, plans and permits your have for 320 5th Street, Solvang? Thank you 06/04/2024 03:38:52 PM LaToya Ramos Los Olivos CA
24-94
05/30/2024 01:30:26 PM
Can I request any permits for 1668 Eucalyptus and any record to verify the age of the house. 06/04/2024 03:42:20 PM Ron Henrey Solvang CA
24-93
05/29/2024 04:18:24 PM Ordinance regarding short term or vacation rentals for the City 05/29/2024 04:42:34 PM Elizabeth
24-92
05/29/2024 08:47:05 AM
Please provide a copy of the current or most recent contract between the city and its tree maintenance contractor. Please provide the annual budget for tree maintenance for the most recent three fiscal years. Please provide a copy of the tree inventory.(preferably in .shapefile format) Please provide the actual expenditures for the most recent three fiscal years. 06/03/2024 03:10:42 PM Andrew Jones Irwindale CA
1156
24-91
05/28/2024 01:22:21 PM
Dear Ms. Porter, This letter serves as a written request for records under the California Public Records Act at Government Code §6250, et seq. Pursuant to Government Code §6253(b), upon the receipt of this request you shall promptly make available to the undersigned the below requested document: Any and all documents that relate or refer to the separation, and settlement of employee Xenia Bradford, including but not limited to All and any documents related to any and all disciplinary investigation or performance reviews. Pursuant to Government Code §6253(c), you shall determine and notify this firm within ten (10) days of this request whether the request seeks copies of disclosable records. Thank you in advance for your assistance in this matter. If you have any questions, please contact me. All correspondence should be addressed to handling attorney Michael A. McGill and can be emailed to [email protected]. If you have any questions, please do not hesitate to contact the undersigned. Thank you. Sincerely, FERRONE LAW GROUP //s// Michael A. McGill Michael A. McGill Attorney at Law 06/03/2024 03:04:09 PM
Michael A McGill Westlake Village CA
24-90
05/24/2024 10:01:40 AM
Hello, We are trying to locate any permits pulled along with status at 1510 Kronborg Dr. in Solvang. I am the realtor representing the buyers at this property and insurance companies are requesting this information for them to be able to get a quote. Obtaining insurance is important to determine. during the escrow period as it will be a contingency buyers need to release. Thank you! Cammy Pinoli Berkshire Hathaway HomeServices California Properties DRE 02074002 05/28/2024 02:05:56 PM Cammy Pinoli Solvang CA
24-89
05/23/2024 03:41:12 PM
2010 kanin Hoj, Solvang I am appraising this property for the current sale and looking for any permits for the property. Thank you 05/28/2024 01:38:06 PM Tarryn Boyer Santa Barbara CA
24-88
05/22/2024 04:31:18 PM
Hello, I am looking for any archived files that can be accessed for the M Hotel, 293 Alisal Rd. In particular, any site plans with setbacks etc. Thank you! Katelyn 05/30/2024 08:16:41 AM
Katelyn Rheinschild Santa Barbara CA
1157
24-87
05/20/2024 02:04:45 PM
Good Afternoon, I am contacting you for a public records request and ask if you please provide me with the following information: A digital copy of the zoning or land use Shapefile/Geodatabase for the city. Any accompanying metadata or documentation that would help in understanding the structure and contents of the provided data. Any specific procedures or requirements for accessing such data, including any associated forms that need to be completed. If possible, I would greatly appreciate it if the data could be provided in a standard GIScompatible format, such as Shapefile or Geodatabase, to ensure compatibility with our mapping software. Thank you! 05/28/2024 01:26:23 PM Andy Minor San Jacinto CA
24-86
05/19/2024 09:11:16 PM public record 24-70
05/20/2024 08:52:00 AM joanne Clark Solvang CA
24-85
05/18/2024 05:08:25 PM
We would like to request the April 2024 issued building permit report. Please include issue dates, valuations and descriptions for all residential and commercial building permits issued during the month. If available, we are also interested in the following information: - Addresses - Permit numbers - APNs - Builder/contractor information - Owner information - Square footage - Units (if applicable) - Number of stories (if applicable) - PV capacity (if applicable) Thank you. 05/21/2024 11:54:52 AM Joe Sanchez Sacramento CA
24-84
05/16/2024 04:05:46 PM Floor plans for 575 Pine St.
05/16/2024 04:53:56 PM Lindsey Solvang CA
24-83
05/16/2024 11:36:51 AM
We need a copy of the Solvang Library building plans in order to create an evacuation plan for our City of Goleta employees who work in the building. Jaime Valdez called to request it, but we were instructed to put a request in through this system. 05/21/2024 08:45:29 AM
Jennifer Jennings
24-82
05/14/2024 09:19:26 AM
Requesting permits or documents to verify year built and square footage for: 1814 Old Mill Rd. Solvang ca 93463. Thank you. 05/15/2024 03:53:28 PM

ASHLEY KRAMBECK SOLVANG CA
1158
24-81
05/09/2024 08:38:58 AM
Would you kindly forward our request under the California Public Records Act to the appropriate party that can furnish us with the current unclaimed/uncashed checks list by email with the following information as set forth below? Please include the following information on unclaimed/uncashed checks: ꞏ Date issued (please include all dates over six months eligible for reissuance) If you would like a specific range 7/2019 – 5/2024. ꞏ Check/warrant number ꞏ Amount (Great than $500) ꞏ Payee and additional payee ꞏ Address where original check was mailed Thank you in advance for your courtesy and cooperation in this matter. Kelly 05/09/2024 08:42:26 AM Kelly Mills Tustin CA
24-80
05/08/2024 03:40:26 PM
To find the owner of property 533 Atterdag Road Solvang 93463 Parcel #139-133-004 05/08/2024 05:06:42 PM Clare Kinnahan Solvang CA
24-79
05/07/2024 11:51:40 AM
Hello, my name is Jessica Knipp and I am looking to receive a property list of apartment complexes in the City of Solvang, CA containing 20 units and above. If this request is possible, I am willing to pay for such a service. I am unsure if this email is being sent to the correct party; if not, can you please advise who I can ask? Thank you for your help and your time. 05/08/2024 11:35:40 AM Jessica Knipp Ringwood IL
24-78
05/06/2024 12:38:11 PM
I am requesting architectural plans for the Building on Copenhagen and 2nd Street at 1620 Copenhagen Dr, also known as the Blue Windmill at the Hamlet Square square. 05/14/2024 09:18:56 AM Claudia Orona SOLVANG CA
24-77
05/05/2024 06:14:50 PM
Hello, I would like any test results the City of Solvang has conducted at the wastewater treatment facility for microplastics. This would include any tests conducted on biosolids and discharged wastewater. The date range would be from January 1, 2020 to date. Thank you, A 05/15/2024 03:55:53 PM
Anna Marie Gott Los Olivos CA
24-76
05/05/2024 05:52:14 PM
Hello, I would like any test results the City of Solvang's has conducted at the wastewater treatment facility for PFAS and other organic compounds. This would include any tests conducted on biosolids. The date range would be from January 1, 2020 to date. Thank you, A 05/15/2024 03:55:15 PM
Anna Marie Gott Los Olivos CA
24-75
05/05/2024 05:44:11 PM
Hello, I understand that the biosolids, from the City's wastewater treatment plant, are processed and then hauled offsite by a composting contractor. I would like the name of that contractor or contractors, and the agreement or contract the city has with the contractor(s). The time frame would be from January 1, 2020 to January 31, 2023. Thank you, A 05/15/2024 03:54:29 PM
Anna Marie Gott Los Olivos CA
24-74
05/02/2024 01:55:51 PM
1871 Laurel Ave Seeking building permit history and planning files for the above property. How old is the building? 05/13/2024 11:12:14 AM Brian Nelson Santa Ynez CA
1159
24-73
05/01/2024 12:31:14 PM
To whom it may concern: On behalf of the US Army Corps of Engineers (USACE), I would like copies of the following records pursuant to the California Public Records Act (CPRA), California Government Code Section 6250 et seq. We are conducting a market study and appraisal of several cell tower sites, and your assistance is invaluable. The data we are seeking, such as comparable cell tower lease data or license agreements, is a matter of public record and essential for our research. We, therefore, request that you provide us with a copy of the telecommunication agreements, lease or license agreements, approval documents, and assessments for any cell tower sites or telecommunication facilities that have been leased or licensed or any telecommunication agreements approved with different entities. We are looking for data from January 2021 to the current date for macrocell, minicell, microcell, and DAS system sites. These would be telecommunication agreements, typically ground leases, licenses, or equipment leases, usually to lessees such as Crown Castle, American Towers, Sprint, T-Mobile, Verizon, AT&T, QWEST, Century Link, etc. This would also include existing telecommunication agreements, leases, or licenses that have been amended or renewed since January 2021. Please provide us with the requested information within ten days of receiving this request. You may send it to us via email. Thank you in advance for your cooperation. We deeply appreciate the crucial role you play in maintaining and providing the requested information, which is vital for our study and appraisal. 05/13/2024 04:00:28 PM
Charles Thomas Sacramento CA
24-72
05/01/2024 04:48:56 AM
Hi there, Is it possible to get a report(s) or copies of all issued building permits from April 1, 2024 to April 30, 2024? Report to include if applicable: Site Address, Permit Numbers & Dates, Valuations of Jobs, Description of work being done, Contractor Information & Owner name. Any and all information is greatly appreciated. If you have any questions please feel free to email me at [email protected]. Thank you! 05/01/2024 04:41:46 PM Braden Mineer Cedar City UT
1160
24-71
04/26/2024 09:02:24 AM
To Whom It May Concern, Edited by Lisa: I spoke with the requestor. She is requesting plans for the Worldmark, Solvang at 280 Alisal Road and any building permits regarding a kitchen. I will respond once the request is complete. As instructed by Lisa in the planning department, I hereby I am making a formal request to obtain a "records request" for property 280 Alisal, Solvang, CA. I am interested in leasing space and establishing a business, specifically a restaurant. I need confirmation for commercial zoning, grease trap and ventilation costs. Should you require anything further my contact details are below: Cell: 323.447.7381 email: [email protected] 05/06/2024 01:29:59 PM
Patricia Rainwater Solvang CA
24-70
04/24/2024 02:20:00 PM
I am requesting all texts and emails between Joanne Clark and each City council member and Mayor between the dates of January1, 2023 through April 24,2024. 05/03/2024 01:57:22 PM

DENISE EL AMIN SOLVANG CA
24-69
04/24/2024 01:33:36 PM
Hi, Can you please send me any permits, plans and reports you have for 938 Nysted Drive, Solvang? 04/25/2024 09:41:15 AM LaToya Ramos Los Olivos CA
24-68
04/22/2024 12:57:46 PM the packet information for the Skytt mesa item at tonight’s meeting 04/22/2024 04:37:37 PM

DENISE EL AMIN SOLVANG CA
24-67
04/18/2024 01:16:32 PM
Hello: We are almost at the end of April and ourSkytt Mesa LLMD has not seen any mulch or trees trimming. Can you please send me a copy of BrightViews proposed schedule. These items are written in their contract. Regards, Denise El Amin Sent from my iPhone 04/24/2024 09:33:20 AM

DENISE EL AMIN SOLVANG CA
24-66
04/18/2024 01:13:01 PM
Requesting emails sent from and to Rodger Olds, Randy Murphy & El Amin regarding Broken sprinklers and/or damage to her fence at her property at 1222 Hans Park Trail, Solvang, Ca 93463 from January 1, 2023 - March 1, 2024 04/25/2024 09:35:17 AM

DENISE EL AMIN SOLVANG CA
24-65
04/17/2024 02:44:30 PM I would like to receive or view the proposed development of 425 1st St. 04/23/2024 12:04:57 PM
Steven Battaglia Los Olivos CA
24-64
04/16/2024 03:45:16 PM
Hello, Are there any archive architectural plans available for 1697 Copenhagen Drive, APN 139-182-021? I looked at the permit history request from December 20, 2021, but there weren't any plans included with those permits. Thanks! 04/22/2024 12:59:22 PM Lonnie Roy Santa Barbara CA
24-63
04/14/2024 08:13:02 AM
Please send of copy of the finalized permit for the apporximate 299 square foot ADU that was given the address of 878 Kolding Avenue, Solvang CA. The main house is located at 876 Kolding Avenue. the building permit number is BP # 200035 Issued I believe near August of 2020. not sure of date of finalization 04/15/2024 04:48:08 PM Mark McGann Solvang CA
1161
24-62
04/14/2024 05:41:11 AM
Please provide the certificate of occupancy for ADU of 878 Kolding Avenue, Solvang CA thanks / owner Mark McGann 650-554-8647 04/15/2024 04:47:08 PM Mark McGann Solvang CA
24-61
04/12/2024 02:49:25 PM
We would like to request the March 2024 issued building permit report. Please include issue dates, valuations and descriptions for all residential and commercial building permits issued during the month. If available, we are also interested in the following information: - Addresses - Permit numbers - APNs - Builder/contractor information - Owner information - Square footage - Units (if applicable) - Number of stories (if applicable) - PV capacity (if applicable) Thank you. 04/16/2024 12:48:42 PM Joe Sanchez Sacramento CA
24-60
04/10/2024 12:02:35 PM
I am requesting the all of the Member agency contract. Asking for the CCWA state water contract and the contract bewtween ID1 and the City for state water. 04/10/2024 03:12:06 PM Denise El Amin Solvang CA
24-59
04/10/2024 11:57:07 AM I am requesting the Water supply agreement for the State Water. 04/10/2024 03:10:44 PM

DENISE EL AMIN SOLVANG CA
24-58
04/09/2024 12:13:07 PM
looking for permit documents for 2899 Buckboard Ln SOLVANG, CA 93463-9419 04/09/2024 12:22:19 PM
Andra Campbell Buellton CA
24-57
04/09/2024 07:46:25 AM Please provide a copy of the Sheriff’s contract with the city of Solvang. 04/09/2024 12:32:10 PM

DENISE EL AMIN SOLVANG CA
24-56
04/08/2024 04:11:04 PM I am requesting payment for DWR/CCWA cost to ID1. 04/10/2024 03:14:01 PM

DENISE EL AMIN SOLVANG CA
24-55
04/05/2024 01:25:30 PM
Greetings, I would like to view correspondence from the Mission Oaks neighborhood regarding lot C sent to City planning in the last two weeks. thank you! Denise Johns 04/09/2024 01:09:51 PM Denise Johns Solvang CA
24-54
04/05/2024 11:48:25 AM See Attached request regarding ID1 04/09/2024 01:06:22 PM

DENISE EL AMIN SOLVANG CA
24-53
04/02/2024 01:36:15 PM
HI, Can you please send me any reports, Permits and plans you have for 2620 Janin Way, Solvang? Thank you. 04/08/2024 09:04:01 AM LaToya Ramos Los Olivos CA
24-52
04/02/2024 02:59:51 AM
Hi there, Is it possible to get a report(s) or copies of all issued building permits from March 1, 2024 to March 31, 2024? Report to include if applicable: Site Address, Permit Numbers & Dates, Valuations of Jobs, Description of work being done, Contractor Information & Owner name. Any and all information is greatly appreciated. If you have any questions please feel free to email me at [email protected]. Thank you! 04/03/2024 08:43:55 AM Braden Mineer Cedar City UT
1162
24-51
04/01/2024 03:39:05 PM
Hi, Can you please send me any reports, permits and plans you have for 300 Freya Dr? Thank you. 04/10/2024 08:22:05 AM LaToya Ramos Los Olivos CA
24-50
04/01/2024 11:56:43 AM
Good Afternoon, I am trying to confirm if your office services the water and sewer /trash for the address below If so, please provide the highlighted account information below, confirm if the property is on a master-meter(HOA) or well and septic, or provide the authority that that may service the utilities: 767 FREDENSBORG CANYON RD, SOLVANG, CA 93463 PARCEL:137-160-055 ACCOUNT: CURRENT BALANCE DUE DATE: BILLING PERIOD: LIENABLE? WATER AND SEWER? 04/01/2024 12:14:12 PM Crissy Martinez Green Cove Springs FL 24-49
04/01/2024 11:39:05 AM
Our file: 1059748 767 Fedensborg Canyon Rd., Solvang, CA WATER AND SEWER SERVICES. Prior Owner: Pamela Dela Mater, Date of Sale: 2/28/24 (deed is not yet recorded), Vesting: PHH Mortgage Corporation. Continental Real Estate Services, Inc. is working with the current bank owner f this foreclosed property, to clear title. Will you confirm: that the City provides water and sewer services, whether delinquent charges are lienable against the land, and, if so, provide an invoice, good for 30 days, the remit to address for payment by overnight delivery, an account history/ledger showing all transactions back to a zero-dollar balance. NOTE, If there is a charge for providing the requested information please provide an invoice for that charge prior to the search. 04/08/2024 08:42:42 AM
Kathleen C. Kearns St. Louis MO
24-48
03/31/2024 04:19:38 PM
Hi, can you please send me any reports, permits and plans you have on file for 377 1st Street, Solvang? Thank you 04/05/2024 10:36:51 AM LaToya Ramos Los Olivos CA
24-47
03/22/2024 02:55:47 PM
Clarification, I am requesting any and all documents, reports, violations, intimidation, accusation and citations that were issued by the City of Solvangs two paid Code enforcement officers. I am requesting these documents for the years January 2023 through March 2024. If a notice of any kind was written on behalf of the City of Solvang regarding code enforcement to a business, I am requesting a copy of that document. 03/26/2024 01:21:12 PM

DENISE EL AMIN SOLVANG CA
24-46
03/21/2024 12:49:03 PM
I am requesting the salary amount for both of the hired Enforcement officers that work for the City of Solvang. 03/28/2024 08:15:35 AM

DENISE EL AMIN SOLVANG CA
24-45
03/21/2024 12:46:26 PM
I am requesting a copy of the signed contract between the Code Enforcement Officers and the City of Solvang. The most current contract. 03/28/2024 08:14:57 AM

DENISE EL AMIN SOLVANG CA
1163
24-44
03/21/2024 12:43:05 PM
A copy of the agenda where the Code Enforcement officers have come to a board meeting to give a report on all of the City Violations. 03/28/2024 08:14:07 AM

DENISE EL AMIN SOLVANG CA
24-43
03/21/2024 12:38:50 PM
Below request amended to: details of Code Enforcement Activity for 2023 through current date 2024 to include: Date complaint received detail of complaint (type of complaint) address of complaint Whether or not valid Whether or not remedied at the scene Whether or not a citation was issued (I would like to have a copy of all reports from both Code Enforcement Officers. I want to know the businesses that they have found guilty of a violation and reported the issue to the City Manager or the City Attorney. Please provide for The years 2023 and 2024. 04/01/2024 11:37:09 AM

DENISE EL AMIN SOLVANG CA
24-42
03/20/2024 09:23:16 AM
SmartProcure is submitting a public records request to the City of Solvang for any and all purchasing records from 12/20/2023 to current. The request is limited to readily available records without physically copying, scanning, or printing paper documents. Any editable electronic document is acceptable. The specific information requested from your record-keeping system is: 1. Purchase order number. If purchase orders are not used a comparable substitute is acceptable, i.e., invoice, encumbrance, or check number 2. Purchase date 3. Line item details (Detailed description of the purchase) 4. Line item quantity 5. Line item price 6. Vendor ID number, name, address, contact person and their email address If you would like to let me know what type of financial software you use, I may have report samples that help to determine how, or if, you are able to respond. As an added security and privacy measure, there will be a unique upload link for any new requests moving forward, including this one. We appreciate your assistance towards this request. You may also attach the information to this email. https://upload.smartprocure.com/?id=c2RqPWEyYlZQMDAwMDAwNDZYc1lBSSZzdD1DQSZvcmc9Q2l0eU9mU29sdmFuZyZvaWQ9NTU0Ng%3D%3D 03/20/2024 11:00:18 AM Lisa Chatar DEERFIELD BEACH FL
24-41
03/19/2024 04:52:42 PM
Please confirm if there are any special assessments, open code violations, open or expired permits recorded, and/or invoices/liens associated with property address of: 767 FREDENSBORG CANYON RD, SOLVANG, CA 93463. If so, please supporting documentation for each case, and any fees/fine due? If the property scheduled for Demolition? If so please provide the demolition date. 03/22/2024 11:01:13 AM
Criselda Martinez plano TX
1164
24-40
03/19/2024 07:29:09 AM
Good Afternoon, I am trying to confirm if your office services the water and sewer /trash for the address below If so, please provide the highlighted account information below, confirm if the property is on a master-meter(HOA) or well and septic, or provide the authority that that may service the utilities: 767 FREDENSBORG CANYON RD, SOLVANG, CA 93463 PARCEL: 137-160-055 ACCOUNT: CURRENT BALANCE DUE DATE: BILLING PERIOD: LIENABLE? WATER AND SEWER? 03/20/2024 11:05:34 AM
Criselda Martinez plano TX
24-39
03/14/2024 01:21:01 PM
Hi, Can you please send me all permits, plans and reports for 1570 Mountain View, Solvang? Thank you. 03/22/2024 11:00:06 AM LaToya Ramos Los Olivos CA
24-38
03/13/2024 03:34:24 AM
Final Approved Building Plans for a Pool installed by Property owners Beau and Jamie Romero of 765 Alamo Pintado Road, Solvang, CA 93463 APN 139-031-080. The initial application was made in November of 2020. 03/13/2024 11:03:46 AM
Matthew P. Halme Solvang CA
24-37
03/11/2024 09:57:13 AM
The actual list of proposed street repair projects referenced in Exhibit A to proposed City Council Resolution No. 42-1242 to be considered first at City Council meeting of March 11, 2024. Exhibit A in the Agenda materials for such meeting (p. 35) does not actually contain such list. The new Pavement Management System Update report by Pavement Engineering Inc updating their 2020 report dated January 27th, 2021. The new report should have been completed by this time. Please email them to me at my email address below. 03/11/2024 03:19:18 PM Arthur George Solvang CA
24-36
03/07/2024 01:19:40 PM
Do you have any documents pertaining to the property at 767 Fredensborg Canyon Road, Solvang. Any data would be appreciated. Thank you. 03/08/2024 08:17:47 AM Jo Ann Outland Pismo Beach CA
24-35
03/07/2024 01:17:58 PM
Can you give me the information on the bedrooms and baths, square footage, age of a property 767 Fredensborg Canyon, Solvang. I cannot find any information on this property in Fidelity Passport, any information you may have will be a help. You can email it to me at [email protected] 03/08/2024 08:17:20 AM Jo Ann Outland Pismo Beach CA
24-34
03/06/2024 02:23:52 PM
Are there any code violations on the property at 767 Fredensborg Canyon Road, Solvang, Ca. Also do you have any information regarding bedroom, baths, and age of structure. Do you also have any documentation and permits on the bridge that was on the property. 03/08/2024 10:23:38 AM Jo Ann Outland Pismo Beach CA
24-33
03/06/2024 07:24:17 AM
Hello, I would like to request permits and any other documents relating to 767 Fredensborg Canyon Rd., Solvang, CA 93463. Thank you! 03/08/2024 08:14:57 AM
Jesse Rasmussen Irvine CA
1165
24-32
03/06/2024 07:20:19 AM
Hello, I would like to request all permits and records for 767 Fredensborg Canyon Rd., Solvang, CA 93463 thank you. 03/06/2024 08:15:32 AM
24-31
03/06/2024 06:41:34 AM
Good morning, I am looking for any planning or building permits for Sansum Medical Clinic located at 1925-1927 Windmill Lane in Solvang - In addition, I would need the issue dates and general contractors if listed. I appreciate any help. Date Range: Jan 2021 - present APNs 139-540-013-014 Thank you in advance, DR202100660198 Christina Perkins 03/08/2024 10:25:00 AM
Christina Perkins Hamilton NJ
24-30
03/05/2024 10:47:59 AM
Hello, I am the new owner of 832 Ballard Canyon Road in Solvang, CA and I am requesting the property's septic record drawing (the “as-built” design) and copies of the permit(s). 03/05/2024 01:30:38 PM
James Rogeers Solvang CA
24-29
03/01/2024 03:28:33 AM
Hi there, Is it possible to get a report(s) or copies of all issued building permits from February 1, 2024 to February 29, 2024? Report to include if applicable: Site Address, Permit Numbers & Dates, Valuations of Jobs, Description of work being done, Contractor Information & Owner name. Any and all information is greatly appreciated. If you have any questions please feel free to email me at [email protected]. Thank you! 03/05/2024 01:29:21 PM Braden Mineer Cedar City UT
24-28
02/29/2024 04:43:02 PM
Draft Environmental Impact Report (EIR) for draft Solvang General Plan Update - this is a request for the Draft EIR, not the general plan. 03/04/2024 11:03:52 AM
Brian Trautwein santa barbara CA
24-27
02/29/2024 03:26:45 PM Solvang General Plan EIR & all appendices 02/29/2024 04:11:19 PM
Brian Trautwein santa barbara CA
24-26
02/23/2024 10:07:20 AM
I would like any drawings, site plans or building plans for the property located at 293 Alisal Rd, Solvang, CA 93463. This is a hotel named The M Solvang. 02/23/2024 10:25:55 AM Anthony To
24-25
02/21/2024 02:19:53 PM
Hello, I would like to request any available architectural blueprints from the construction in approximately 2003 of the residential property at 636 Lillebakke Ct in Solvang. 03/04/2024 03:56:05 PM Mark Sandell Solvang CA
24-24
02/21/2024 12:53:24 PM
I would like the of record building plans, remodel plans and permits associated with 432 2nd Street, Solvang. 02/28/2024 09:02:09 AM Erik Vasquez SOLVANG CA
24-23
02/20/2024 08:37:35 AM
Hello, I am purchasing a condo at 1674 Laurel, #1, Solvang. There has been work completed on it. I'd like to see all permits, site plans, and all documents related to this address over the past 3 years. Thank you. Annalisa Barrie. 847-513-3549 02/22/2024 08:36:30 AM Annalisa Barrie tower lakes IL
24-22
02/15/2024 06:16:32 PM
Please provide all records for 1836 Mission Drive including all planning, building, and plans. 02/26/2024 06:23:02 PM Brynda Messer Buellton CA
1166
24-21
02/15/2024 06:15:06 PM I need all planning, building, and plans for 991 College Canyon Road. 02/22/2024 02:31:57 PM Brynda Messer Buellton CA
24-20
02/13/2024 01:45:58 PM
Please send us any planning and building files related t o1681 Laurel Avenue, APN 139-080-017. Thank you!! 02/14/2024 01:12:22 PM Angela Janes Los Olivos CA
24-19
02/07/2024 12:40:29 PM
Hi, I'm looking for bridge crossing documents such as structural drawings, utility permit plans, geotech report or any other information available for the bridge over Alisal Creek located near the address 1054 Alisal Road. 02/23/2024 04:37:29 PM Los Angeles CA
24-18
02/02/2024 11:01:25 AM provide copy of MOU 2012
02/02/2024 11:05:26 AM Dana Waite
24-17
02/01/2024 09:32:39 AM
Hi there, Is it possible to get a report(s) or copies of all issued building permits from January 1, 2024 to January 31, 2024? Report to include if applicable: Site Address, Permit Numbers & Dates, Valuations of Jobs, Description of work being done, Contractor Information & Owner name. Any and all information is greatly appreciated. If you have any questions please feel free to email me at [email protected]. Thank you! 02/06/2024 03:23:06 PM Braden Mineer Cedar City UT
24-16
01/31/2024 12:08:24 PM
Hi, Can you please send me any permits or reports you have on file for 2265 Sunrise Way, Solvang? Thank you. 01/31/2024 01:36:03 PM LaToya Ramos Los Olivos CA
24-15
01/30/2024 11:48:42 AM
All building permits and Certificate of Occupancy records for the address 482 First Street, Solvang. 01/30/2024 04:50:03 PM
Karen Dela Cruz
24-14
01/29/2024 07:07:37 PM
Hello, Could you please provide all records for 2915 Deer Trail Place, Solvang, CA APN#141-323-011, including any permits, plans and any other documents on file? Thank you, Julie Ouellette 01/30/2024 09:04:18 AM Julie Ouellette Santa Barbara CA 24-13
01/29/2024 09:59:54 AM
Regarding 850 Adobe Creek Rd, Solvang, 93463 Home was built in 1987. When was pool built? Need to get the copies of pool installation and any site plans. Water lines and installation. Pool remodeled in 2002. Need copies of plans. 01/31/2024 01:37:14 PM Kris
24-12
01/25/2024 02:05:02 PM permits and records pertaining to 1640 Laurel Ave, CA 93464 01/29/2024 03:07:41 PM Marc belfortti Ventura CA
24-11
01/24/2024 11:43:44 AM
I would like to request a current copy of the SYV Transit Contract/Agreement and any addendums to that agreement. Thank you. 01/29/2024 04:15:59 PM Valerie Kissell Solvang CA
24-10
01/24/2024 11:41:16 AM
I would like to obtain a current copy of the SYV Transit contract/agreement as well as any addendums to the agreement. Thank you. 01/25/2024 01:33:17 PM
Valerie A Kissell Solvang CA
1167
24-9
01/22/2024 02:46:44 PM
Hi, I'd like to request all public records for a property at: 293 Alisal Rd, Solvang, CA 93463- M Solvang Thank you. Lorraine requestor refined request for building permits, failed permits, code enforcement, EIR, hazards for past decade. 01/29/2024 03:22:25 PM Gideon San Diego CA
24-8
01/19/2024 06:59:08 AM
All building permit and Certificate of Occupancy records for the address 486 and 490 1st Street, Solvang, CA. 01/25/2024 01:28:07 PM
Karen Dela Cruz
24-7
01/17/2024 12:00:40 PM Request site plans for 850 Adobe Creek Road, Solvang. 02/22/2024 08:43:25 AM Morgan Peyton Solvang CA
24-6
01/15/2024 06:31:43 AM
Ballard Ranch 801 E. HWY 246 Solvang, CA 93463 818-219-9964 Damaged Facilities: Comcast Site Location: 801 E. HWY 246 Solvang, CA 93463 Damage Date: 11/25/2023 PRG Claim #: 139259 Dear Village Clerk, Project Resources Group has been retained by Mediacom to assist in recovering costs associated with repairing and replacing Comcast facilities damaged by third parties. It is our primary responsibility to investigate damages and recover the costs of repairing and replacing the compromised facilities. It has been determined that Ballard Ranch is responsible for the damage to Mediacom facilities referenced above that occurred on 11/25/2023. We understand that while excavating at the above-referenced address, Ballard Ranch hit, and damaged buried cable owned and operated by Mediacom. We would kindly ask that you provide us with the Certificate of Insurance (COI) applicable to this project so that we may file a claim directly with the contractor’s carrier for claim consideration. Thank you. Sincerely, Taylor Major, Claims Specialist Project Resources Group Inc. - Outside Plant Damage Recovery Division Direct: (720) 250-9834 [email protected] Encl – Documentation & Available Photos 01/16/2024 09:34:27 AM Taylor Major Greenwood Village CO 24-5
01/11/2024 10:57:57 AM
My name is Nell and I am an associate on Marsha Kotlyar's team at Berkshire Hathaway in Montecito. We have a client interested in purchasing 601 Oak Ridge Road in Solvang and would like to review this property's permit history. Property details are below: 601 OAK RIDGE RD, SOLVANG, SANTA BARBARA, CA 93463-2997 APN : 137-750-014 Can you please provide us with any permit record documentation/file? 01/11/2024 11:52:01 AM
Nell Grokenberger Santa Barbara CA
1168
24-4
01/03/2024 03:27:14 PM
Hi Lisa. I received the response on the request that indicated it was a duplicate request. I do not have access to the first one (made by Randy, perhaps?) and he is not able to access it either, which is why he asked me to try to do this on his behalf. Should I call you to discuss instead? I had no intention of making extra work for you here. Thanks! Angie 805-453-6626 (cell) 01/03/2024 03:30:19 PM Angela Janes Los Olivos CA
24-3
01/03/2024 03:21:15 PM
Hi Lisa, this is Angela Janes at Jones Land Use Planning, LLC. We are the authorized agent on behalf of the owners of 486 First Street in Solvang (The Winston Hotel, etc.). Randy Moore, their Senior Project Manager, has asked me to request the Solar Permit and approved plan set for that building as he does not have copies for the work completed approximately 5 months ago. Please call Randy Moore if you have any questions or need additional authorization to release these documents to me. Randy Moore [email protected] 951-807-6683 01/03/2024 03:23:42 PM Angela Janes Los Olivos CA
24-2
01/02/2024 03:59:21 PM
Please provide solar permit and plans for 486 C First St. Issued about 8 months ago. 01/03/2024 03:20:28 PM Randy Moore Irvine CA
24-1
01/02/2024 07:25:37 AM
Hi there, Is it possible to get a report(s) or copies of all issued building permits from December 1, 2023 to December 31, 2023? Report to include if applicable: Site Address, Permit Numbers & Dates, Valuations of Jobs, Description of work being done, Contractor Information & Owner name. Any and all information is greatly appreciated. If you have any questions please feel free to email me at [email protected]. Thank you! 01/09/2024 01:27:23 PM Braden Mineer Cedar City UT
1169

CITY COUNCIL STAFF REPORT
AGENDA ITEM 8.d
Meeting Date: July 8, 2024
SUBJECT: Discussion and Possible Action to Approve Updated City Council Protocols to Conform with Regulatory Requirements and Make Other Conforming Edits
PREPARED BY: Chelsea O’Sullivan, City Attorney
Annamarie Porter, City Clerk
DISCUSSION:

In light of changing regulatory requirements and in an effort to prepare for potential new officers after the upcoming November 2024 General Election, City Staff is currently updating City policies and procedures to conform with regulatory requirements and make other conforming edits. Most of these policies are administrative in nature and will be updated at the staff level.

As part of this effort, staff has also reviewed and updated the City Council Protocols to conform with state and municipal code requirements and make other conforming edits. These changes are shown in Attachment B.

Since the City Council Protocols govern how the Council operates, staff is bringing the updated City Council Protocols before the Council for their review, comment and approval. Staff recommends the Council approve the updated City Council Protocols 2024 (Attachment A).

ALTERNATIVES:

Provide additional direction to staff.

FISCAL IMPACT:

None.

ATTACHMENTS:

A. City Council Protocols 2024
B. City Council Protocols - Legislative Version Showing Track Changes 1170
City Council Protocols
Section: City Council
Adopted/Approved: July 8, 2024
Last Amended: January 11, 2021

1. PURPOSE
The purpose for establishing City Council Protocols is to provide an effective environment for the City Council to provide leadership. These protocols may be amended by a majority vote of the Council Members and should be reviewed on a regular basis to ensure that the document remains helpful to the Council in providing a framework for effective leadership.

The protocols set forth herein are not intended to limit the inherent power and general legal authority of the City Council. Any of the protocols herein may be waived by a majority vote of the Council Members when it is deemed that there is good cause to do so based upon the particular facts and circumstances.

2. STATUTORY REQUIREMENTS / REGULATORY GUIDELINES
Certain state laws and other established regulations exist which govern various responsibilities of the City Council. This protocol manual is not intended to duplicate or repeat any existing statutes or regulations. City Council Members are encouraged to familiarize themselves with these statutes and regulations as any discrepancies with state law will result in state law taking precedence.

2.1 The Brown Act
The Ralph M. Brown Act is a law which provides that all meetings of a legislative body, whether meetings of the City Council or its appointed commissions and committees, shall be open and public and all persons shall be permitted to attend. Notices of such regular meetings must be made 72 hours prior to the meeting. Notice of Special Meetings requires only 24-hour notice and emergency meetings may be called with less time for notification. A "meeting" takes place whenever a majority of the members of the body are present at the same time and location and any item within the subject matter jurisdiction of the body is heard, discussed, deliberated, or acted upon. The Brown Act also prohibits “serial meetings” which are a series of meetings or communications, either in person, or by other means between individual members of the legislative body outside a properly noticed meeting in which ideas are exchanged among a majority of a legislative body regarding an item of business that is within the subject matter jurisdiction of the legislative body.

2.2 Political Reform Act
The Political Reform Act states that public officials shall perform their duties in an impartial manner, free from bias caused by their own financial interests or the financial interests of persons who have supported them. The Political Reform Act establishes regulations regarding Conflicts of Interests and Campaign Receipts and Expenditures.

2.3 Solvang City Code
The Municipal Code of the City of Solvang consists of those codified ordinances of general municipal regulations and laws, and may be referred to as the Solvang City Code.
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2.4 The Public Records Act
The Public Records Act gives every person the right to inspect and obtain a copy of any identifiable public record and requires the City to disclose public records upon request except in limited circumstances. In adherence to the Public Records Act, in 2023 the City adopted a document retention & destruction schedule of which all persons engaged in the business of the City shall be knowledgeable.

2.5 Rosenberg's Rules of Order
The Solvang City Code states that all procedural matters not otherwise provided for in or controlled by state law or by any ordinance, resolution, rule, or regulation of the City shall be governed by Guidelines established by the League of California Cities Rosenberg's Rules of Order. However, no ordinance, resolution, or other action of the City Council shall be invalidated, or the legality thereof otherwise affected by the failure or omission of the City Council to observe or follow such rules.

3. COUNCIL ORGANIZATION

3.1 Newly-Elected Members
Newly elected Council Members will be sworn into office generally at the first regular Council meeting in December following a regular municipal election (even years).

Immediately upon election (even before being sworn into office), newly elected Council Members are subject to the provisions of the Brown Act.

3.2 Selection of Mayor and Mayor pro tem
The Solvang Charter states, the Mayor shall be elected at the general election on a general ticket from the City at large. The term for Mayor shall be two years.

The term for the Mayor pro tem shall be one year, commencing at the first meeting in December of each year. The first criteria for selection of the Mayor pro tem shall be that Council Member who has served at least one year on the Council and has not previously served as Mayor pro tem. If more than one Council Member has not previously served as Mayor pro tem, then from such Council Members, the Council Member with the greatest seniority in terms of consecutive years of service shall be selected. A Council Member shall have the right to decline the position if they so choose. If there is still more than one Council Member eligible according to seniority, the Council Member who received the highest number of votes for the most recent election of each Council Member eligible by reason of seniority shall be selected as Mayor pro tem. However, no Council Member shall serve more than one term as Mayor pro tem until all of the Council Members have served or declined to serve.

3.3 Duties of Mayor and Mayor pro tem
The Solvang Charter states, the Mayor shall preside at the meetings of the Council and perform such duties consistent with the office as may be imposed by the Council or by the vote of the people. The Mayor shall be entitled to vote, and must vote when present, except as prohibited by State Law, but shall possess no veto power. As presiding officer of the Council, the Mayor will faithfully communicate the will of the Council majority to the Administrative Officers in matters of policy. If the Mayor is absent or unable to act, the Mayor pro tem shall serve until the Mayor returns or is able to act.

3.4 Representation at Ceremonial Functions
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The Solvang Charter states, the Mayor shall be recognized as the official head of the City for all ceremonial functions. The Mayor may, at his/her own discretion, ask another Council Member to represent the Council at any function.

The City Council has developed guidelines for issuing resolutions of commendation; proclamations; and certificates of commendation for the City Manager to utilize in developing these recognitions for groups or individuals who directly benefit the City of Solvang or its citizens.

3.5 Seating Order
In the absence of a consensus by Council Members at the time of the Council reorganization, the Mayor shall have the prerogative to designate the seating order for the Council dais. This seating arrangement can be overruled by a majority of the Council.

4. COUNCIL ADMINISTRATION / PROFESSIONAL DEVELOPMENT

4.1 Council Compensation and Benefits
Council compensation and benefits are established by City ordinance.

4.2 Reimbursement of City-Related Expenses
Council Members shall receive reimbursement for actual and necessary expenses directly related to their duties as City Council Members in accordance with Assembly Bill 1234 (2005). Mileage reimbursement shall be at the IRS approved rate. Meals and hotels shall be made in accordance with those rates provided to City employees.

4.3 Professional Development
The Council shall establish an annual budget for conferences, meetings, and training.

Council Members shall attend these functions at his/her own discretion for purposes of improving his/her comprehension of and proficiency in municipal affairs and/or legislative operations.

4.4 New Council Member Training
New members are provided with a City Council Members Basic Guide which gives an overview of the City operation as a whole, briefly describing the Council processes, City departments, City affiliated organizations, City utility providers, as well as established City Council goals. The new member is introduced to City staff and provided a tour of City facilities. Newly elected Council Members are encouraged to meet on a regular basis with the City Manager to develop a complete understanding of City operations.

They are also encouraged to meet with the City Manager to ask questions and to discuss the City Council agenda packet when it is distributed. Also offered is the opportunity to attend The League of California Cities’ training for new Mayors and Councilmembers.

5. COMMISSION AND COMMITTEE APPOINTMENTS

5.1 Commissions and Committees As Regulatory and Advisory Bodies City commissions and committees are established by ordinance and codified in Title 2 of the Solvang City Code. City commissions and committees serve as advisory bodies to 1173
facilitate public input and citizen participation in the determination of public policies. This is accomplished by formulating recommended courses of action and policy to the City Council with whom final determination rests. The Planning Commission and the Design Review Committee are regulatory bodies, having authority to make final determinations in applicable circumstances that are appealable to the City Council. The Measure U Citizens’ Oversight Committee is purely advisory to the City Council.

5.2 Commission and Committee Appointments
Commission and Committee terms and procedures for appointment are established by City ordinance and codified in Title 2 of the Municipal Code. Those seeking appointment must submit a Commission/Committee Application. Those commissioners or committee members, whose terms have expired, must submit a new application t for reappointment, as terms are not automatically renewed.

5.3 City Council Contact with Commissions, Committees or their Members The purpose of establishing City Committees and Commissions is to include the community in the City decision-making process. It is important for Commissions and Committees to be able to make objective recommendations to the City Council on items before them. Although City Council members do individually appoint members to Committees and Commissions (which in the case of the Planning Commission are then ratified by the entire City Council), City Council members are discouraged from meeting with that appointee for the purposes of discussing City matters within the subject matter jurisdiction of the Committee or Commission. Any attempt to strongly influence the position of a Commission, Committee, or their members on any item may prejudice or hinder the Council member’s role in reviewing the Commission’s or Committee’s recommendation as a member of the City Council. Members of the City Council should not attempt to influence or publicly criticize Commission or Committee recommendations, or to influence or lobby individual Commission or Committee members on any item under their consideration.

5.4 Appointments to Outside Committees
Council Members are requested to serve on various boards and committees for outside agencies. Annually, in December of each year, the City Council shall review the list of current assignments and make recommendations for appointment of City Council members, subject to approval by the majority of the Council.

6. MEETING GUIDELINES & PROCEDURES

6.1 Meeting Dates

6.1.1 Regular Meetings
Pursuant to the Solvang City Code Section 1-4-2, regular meeting dates shall be held on the second and fourth Mondays of each month at a time set by City Council resolution. Per City Council resolution, regular meetings commence at 6:30 p.m. Wherever possible, the City Manager will endeavor to adjust the content of the agenda to assure that discussions can be made with the Council fresh and not exhausted due to the late hour of the meeting. Pursuant to Solvang City Code Section 1-4-2.F., no regular meeting shall have an agenda item started three hours after the meeting start time unless a majority vote of Council Members approve extending beyond that time or there is a legal requirement for the Council to act on that date.
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6.1.2 Adjourned/Special/Emergency Meetings and Closed Sessions The Brown Act sets forth specific requirements for holding adjourned, special, and emergency meetings and closed sessions.

6.2 Agenda

6.2.1 Agenda Packet Preparation
The City Manager reviews and approves all items for the Council agenda.

Agenda packets are compiled, posted, and distributed through the City Clerk's office. The Solvang City Code Section 1-4-3 requires that “barring unforeseen circumstances, the City Clerk shall post and mail copies of the agenda by twelve (12:00) noon on the Thursday preceding the City Council meeting, but in no event not later than seventy-two (72) hours preceding a regular City Council meeting, and twenty-four (24) hours preceding a special City Council meeting. To further enhance transparency, these Council protocols establish that agenda packets will normally be available for the Council at twelve (12:00) noon on the Wednesday prior to the Council meeting. Agenda Items will not be provided to the public until the Council packets are available.

6.2.2 Placing Items on the Agenda
The City Manager determines which items are placed on the agenda and works with the Mayor regarding the timing and order for such items. Council Members may request items to be placed on future agendas. During a meeting, any Council Member may request that an item be placed on a future agenda upon consent of a majority of Council Members present. Staff will prepare a report for a future agenda. If a Council Member requests an agenda item and action is necessary which does not allow for this process to be used, the Council Member shall work with the City Manager and Mayor to place the item before the Council as soon as possible. During public comment periods or by correspondence with Council Members, a member of the public may ask that Council consider an item not on the agenda, and, the Mayor or presiding officer may refer the item to staff to be placed on a subsequent agenda, with or without a staff report.

6.2.3 Order of Agenda Items.

The order of business for meetings of the City Council will be established by a formal item appearing on every agenda.

6.2.4 Presentations
Special presentations shall be scheduled as necessary in recognition of persons or groups, for the promotion of an event or service or for a presentation of material to the public for informational purposes.

6.2.5 Council Comments, Requests, GC Section 53232.3(d) (AB 1234 (2005)) and GC Section 84308 (SB 1439 (2022)) Report Out.

Individual Council members provide verbal reports of meetings attended, campaign contributions made or received, and provide general comments and requests.

CAMPAIGN CONTRIBUTION DISCLOSURE AND RECUSAL – Pursuant to Government Code Section 84308, a City officer who has accepted campaign 1175
contributions of more than $250 in the past 12 months from a party or participant in a City proceeding must disclose the contribution(s) either orally or in writing at the beginning of the proceeding, and must recuse themselves from making, participating in making, or trying to influence the decision. If the disqualifying contribution becomes known during the proceeding, the officer must disclose and recuse as soon as possible and prior to taking part in the decision. Parties also must disclose on the record campaign contributions over $250 they made to a member of the City Council, Commission, or Committee in the past 12 months. City officers may not solicit or accept campaign contributions of more than $250 from parties or participants in the 12 months after a decision is made. The $250 threshold also includes “aggregated” contributions from persons or entities related to the party or participant. City officers should consult the City Attorney’s office if you have any questions about Government Code Section 84308 or other conflict of interest laws.

6.2.6 Consent Items
Those items on the Council Agenda which are considered to be of a routine and non-controversial nature by the City Manager and City Clerk shall be listed on "Consent." These items so listed shall be approved, adopted, accepted, etc. by one motion of the Council and roll call vote.

Council Members may comment on Consent items or ask for minor clarifications without the need for pulling the item for separate consideration. Items requiring deliberation should be pulled for separate consideration.

6.2.7 Public Hearings
Public Hearings may be required on certain items as prescribed by the municipal code or by state or federal law. The regular time for public hearings is established by Council resolution. The general procedure for public hearings is as follows:
a. Staff presents its report. Council Members may ask questions of staff. b. The Mayor opens the public hearing.
c. The applicant or appellant has the opportunity to present his/her comments, testimony, or arguments. Adequate time must be allotted for the applicant or appellant to present his/her case. The Mayor may ask the applicant/appellant in advance the amount of time needed in order to better control the time.
d. Members of the public may present their comments subject to time limits established by Council.
e. The Mayor closes the public hearing after everyone wishing to speak has had the opportunity to do so.
f. Pursuant to SMC Section 1-4-12.E, a public hearing, once closed, cannot be reopened on the date set for hearing, but can be reopened at a subsequent regular or special meeting of the City Council provided the same notice required for the original public hearing is given and proper notice is given to any applicant and persons who have spoken at the previously closed public hearing designating the time and place of such reopened public hearing.

6.2.8 Public Comment and Speaker Time Limits
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Pursuant to The Brown Act, public comment will be allowed on items on the Council agenda at the time each item is considered. Public comments shall be addressed to the Chair, presiding officer and the Council, not the audience, and are limited to no more than three minutes each. However the Mayor has the authority to alter this time limit to accommodate a multitude of speakers on a given subject and to set a maximum time limit for each item. Individuals desiring to speak are encouraged to submit a request to speak to the City Clerk listing their name and address, and agenda item/topic under consideration.

Council Members who wish to ask questions of speakers may do so, but only after being recognized by the Mayor. Members of Council shall not engage in debate with a member of the public at Council meetings since these debates seldom resolve concerns and often inflame feelings at a public meeting.

The Solvang City Council desires to have professionally conducted meetings in which differing views and opinions can be honored in a cordial manner. While the Council wishes to honor the public's right to address the Council, it is hoped that such free speech can be undertaken in an orderly way. Certainly, the City Council will model this behavior and the Mayor will ask for the same from the Public as they exercise their rights to free speech. Continued inappropriate behavior or comments from members of the public, including disparaging or slandering remarks to City staff, that disrupt, disturb, impede, or render infeasible the orderly conduct of the meeting, shall be grounds for removal from the meeting provided the Mayor or the presiding officer previously warned the member of the public that their behavior or conduct is disruptive and failure to cease such behavior could result in removal. Council shall not be belligerent or make disparaging commentary toward the speaker. Nothing in this section shall prohibit or discourage orderly criticism of any City decision or policy within the limits of these rules.

6.2.9 Study Session
The Council may hold study sessions from time to time to informally receive information from staff and/or consultants. Final Council action is generally not taken during a study session with the staff being directed to come back at a later date with necessary agenda items to implement the issues and policies addressed in the session.

6.2.10 Closed Sessions
Closed Sessions are regulated pursuant to the Brown Act. All written materials and verbal information regarding closed session items shall remain confidential.

No member of the Council, employee of the City, or anyone else present shall disclose to any person the content or substance of any discussion that takes place in a closed session unless authorized by a majority of Council. All public statements, information, and press releases relating to closed session items shall be handled by the designated staff spokesperson unless otherwise directed by the majority of Council.

6.2.11 City Council Comments
The City Council Comment portion of the meeting provides Council Members the opportunity to briefly comment on Council business, City operations, City projects and other items of community interest. See also section 6.2.5. Council Members shall govern themselves as to the length of their comments but shall generally 1177
not exceed five minutes. Individual Council Members may request items to be placed on future agendas during this portion of the meeting. After each request, the City Council shall take action to direct staff as to whether or not staff should put the requested item on a future agenda and devote City resources to such item, and the urgency of the need. In the interest of fully working together as a team, the Council should apprise the City Manager of concerns and or comments prior to the City Council meeting so that staff might be prepared to address the concern or comment at the same Council Meeting.

6.3 Rules of Conduct

6.3.1 Discussion Rules
The Mayor has the responsibility to control the debate and the order of speakers.

The Mayor shall call upon all Council Members fairly.

6.3.2 Germane Comments/Time Limit for Council
Council Members shall limit their comments to the subject matter, item, or motion being currently considered by the Council. A determination of relevance shall be made by the Mayor, but may be appealed to the full Council.

6.3.3 Derogatory Comments
Council Members are expected to follow proper rules of decorum and interact with one another with mutual respect and courtesy. Derogatory, snappy, or sarcastic comments toward another Council Member or a member of the public are inappropriate. The Mayor may call for a short recess should a Council Member or member of the public become disruptive or agitated so as to interfere with the normal conduct of business.

6.3.4 Packing of Audience
It is inappropriate for a Council Member to pack the audience for a specific agenda item.

6.4 Use of City Hall Facilities
The Administrative Services Department is responsible for maintaining a calendar on the use of the City Hall facilities (Council Chamber, Conference Room). Use of the facilities by City commissions, committees, and other advisory bodies shall take precedence over any other agency. Consideration shall be given to other governmental or public agencies subject to application and availability. No events of a commercial nature shall be allowed. When a question arises regarding permission for any public agency to use the facility, the City Manager shall have authority to make the final decision.

7. COMMUNICATIONS

7.1 Processing of Mail
The City Clerk shall open all mail addressed to the Mayor. Mail that is directly related to a particular department shall be copied to that department head. The City Clerk shall not open mail addressed to an individual Council Member unless it is apparent that the mail was erroneously addressed and was intended for the Mayor.

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Mail addressed to the Mayor and City Council shall be distributed by the Office Assistant. Correspondence addressed to the Mayor, which requires a response from staff, shall be copied to all Council Members. Responses to such mail shall also be copied to all Council Members.

Any communications related to a matter pending, or to be brought before the City Council, shall be included in the agenda packet for the meeting at which such item is to be considered. Letters of appeal from administrative or Commission decisions shall be processed under applicable provisions of the City Code or other ordinances.

7.2 Citizen Complaint Process
All complaints directed to the Mayor or City Council shall be sent to the City Manager who will assign a staff member a deadline to respond to the complaint. Copies of the complaint and assignment memorandum will then be provided to each Council Member.

Copies of the response shall be provided to the Council when completed.

Council Members are discouraged from responding directly to complaints without coordinating with the City Manager's office to ensure a unified response and to prevent dual efforts in the event another department is already preparing a response.

If a City Council Member receives a complaint and desires that it be addressed by Administration, he/she should present it to the City Manager's office to ensure it gets resolved.

7.3 Requests for Staff Research
Any requests by Council Members for information or research should be directed only to the City Manager who will then assign to the appropriate Staff member. Requests for new information or policy direction will be brought to the full Council at a study session or regular meeting for consideration. Responses to all requests will be copied to all Council Members.

7.4 Use of Official City Letterhead/Correspondence
All Council Member correspondence written with City resources, i.e., letterhead, staff support, postage, etc., will reflect the position of the full Council, not individual Council Members' positions.

7.6 Council/Staff Relationships
City Staff shall acknowledge the Council as policy makers and the City Council shall acknowledge Staff as administering the Council's policies.

7.7 Communications with Staff
A Council Member shall not direct Staff to initiate any action, change a course of action, or prepare any report that is significant in nature. Any action that an individual Council Member wishes to see carried out by Staff should be communicated to the City Manager, who is the sole individual capable of directing Staff of the City either directly or through City department heads.

7.8 Undue Influence on Staff and Commissions
Council Members shall not attempt to coerce or influence Staff or Commissions in the 1179
making of appointments, the awarding of contracts, the selection of consultants, the processing of development applications or the granting of City licenses or permits. The Council shall not attempt to change or interfere with the operating policies and practices of any City department.

7.9 Complaints Regarding Performance of Staff
Any concerns by a member of Council over the behavior or work of a City employee should be directed to the City Manager privately to ensure the concern is resolved.

Council Members shall not reprimand employees directly, nor shall they communicate their concerns to anyone other than the City Manager.

7.10 Handling of Litigation and other Confidential Information City Council Members shall keep all written materials and verbal information provided to them on matters that are confidential under State law in complete confidence to ensure that the City's position is not compromised. No disclosure or mention of information in these materials shall be made to anyone other than Council Members, the City Attorney or City Manager.

7.11 Representing Majority Decision vs. Individual Opinion If a member of the City Council appears before another governmental agency or organization to give a statement on an issue affecting the City, the Council Member should first indicate the majority position and opinion of the Council. Personal opinions and comments may be expressed only if the Council Member clarifies that these statements do not represent the position of the City Council.

8. NEPOTISM
The Mayor or City Council members shall not appoint as an employee or officer, to receive any compensation from the City, any person who is relative by blood or marriage within the third degree of the Mayor or any one or more of the members of the Council, nor shall the City Manager or any other appointing authority appoint to any such position any relative of his or of the Mayor or any member of the Council within such degree of kinship. Relatives to the third degree include parents, children, siblings, aunts, uncles, nieces, nephews, grandparents and first cousins.
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City Council Protocols
Section: City Council
Adopted/Approved: July 8, 2024
Last Amended: January 11, 2021

CITY COUNCIL

PROTOCOLS
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Adopted by the Solvang City Council,
As Amended January 11, 2021
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CITY COUNCIL PROTOCOLS

1. PURPOSE
The purpose for establishing City Council Protocols is to provide an effective environment for the City Council to provide leadership. The protocols may be amended by a majority vote of the Council Members and should be reviewed on a regular basis to ensure that the document remains helpful to the Council in providing a skeleton toframework for of effective leadership.

The protocols set forth herein are not intended to limit the inherent power and general legal authority of the City Council. Any of the protocols herein may be waived by a majority vote of the Council Members when it is deemed that there is good cause to do so based upon the particular facts and circumstances.

2. STATUTORY REQUIREMENTS / REGULATORY GUIDELINES
Certain state laws and other established regulations exist which govern various responsibilities of the City Council. This protocol manual is not intended to duplicate or repeat any existing statutes or regulations. City Council Members are encouraged to familiarize themselves with these statutes and regulations andas any discrepancies with state law will result in state law taking precedence.

2.1 ( 2.1 The Brown Act
The Ralph M. Brown Act is a law which provides that all meetings of a legislative body, whether meetings of the City Council or its appointed commissions and committees, shall be open and public and all persons shall be permitted to attend. Notices of such regular meetings must be made 72 hours prior to the meeting. Notice of Special Meetings requestsrequires only a 24-hour notice and emergency meetings may be called with less time for notification. A "meeting" takes place whenever a quorum is present andmajority of the members of the body are present at the same time and location and any item within the subject matter related tojurisdiction of the city businessbody is heard, discussed, or deliberated, or acted upon. The Brown Act also prohibits “serial meetings” which are a series of meetings or communications, either in person, or by other means between individual members of the legislative body outside a properly noticed meeting in which ideas are exchanged among a majority of a legislative body regarding an item of business that is within the subject matter jurisdiction of the legislative body.

2.2 Political Reform Act.

The Political Reform Act states that public officials shall perform their duties in an impartial manner, free from bias caused by their own financial interests or the financial interests of persons who have supported them. The Political Reform Act establishes regulations regarding Conflicts of Interests and Campaign Receipts and Expenditures.

2.3 Solvang City Code
The Municipal Code of the City of Solvang City Code consists of those codified ordinances of general municipal regulations and laws, and may be referred to as the Solvang City Code.

2.4 The Public Records Act
The Public Records Act gives every person the right to inspect and obtain a copy of any identifiable public record and requires the City to disclose public records upon request except in limited circumstances. In adherence to the Public Records Act, in 2023 the City adopted a document retention & destruction schedule of which all persons engaged in the business of the City shall be knowledgeable.
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2.5 2.4Rosenberg's Rules of Order
The Solvang City Code states that all procedural matters not otherwise provided for in or controlled by state law or by any ordinance, resolution, rule, or regulation of the City shall be governed by Guidelines established by the League of California Cities Rosenberg's Rules of Order. However, no ordinance, resolution, or other action of the City Council shall be invalidated, or the legality thereof otherwise affected by the failure or omission of the City Council to observe or follow such rules.

3. COUNCIL ORGANIZATION

3.1 Newly-Elected Members
Newly elected Council Members will be sworn into office generally at the first regular Council meeting in December following a regular municipal election (even years).

Immediately upon election (even before being sworn into office), newly elected Council Members are subject to the provisions of the Brown Act.

3.2 Selection of Mayor and Mayor Pro Tempro tem
The Solvang Charter states, the Mayor shall be elected at the general election on a general ticket from the City at large. The term for Mayor shall be two years, and.

The term for the Mayor Pro Tempro tem shall be one year, commencing at the first meeting in December of each year. The first criteria for selection of the Mayor Pro Tempro tem shall be that Council Member who has served at least one year on the Council and has not previously served as Mayor Pro Tempro tem. If more than one Council Member has not previously served as Mayor Pro Tempro tem, then from such Council Members, the Council Member with the greatest seniority in terms of consecutive years of service shall be selected. A Council Member shall have the right to decline the position if they so choose. If there is still more than one Council Member eligible according to seniority, the Council Member who received the highest number of votes for the most recent election of each Council Member eligible by reason of seniority shall be selected as Mayor Pro Tempro tem. However, no Council Member shall serve more than one term as Mayor Pro Tempro tem until all of the Council Members have served or declined to serve.

3.3 Duties of Mayor and Mayor Pro Tempro tem
The Solvang Charter states, the Mayor shall preside at the meetings of the Council and perform such duties consistent with the office as may be imposed by the Council or by the vote of the people. The Mayor shall be entitled to vote, and must vote when present, except as prohibited by State Law, but shall possess no veto power. As presiding officer of the Council, the Mayor will faithfully communicate the will of the Council majority to the Administrative Officers in matters of policy. If he/shethe Mayor is absent or unable to act, the Mayor Pro Tempro tem shall serve until the Mayor returns or is able to act.

3.4 Representation at Ceremonial Functions
The Solvang Charter states, the Mayor shall be recognized as the official head of the City for all ceremonial functions. The Mayor may, at his/her own discretion, ask another Council Member to represent the Council at any function.

The City Council has developed guidelines for issuing resolutions of commendation; proclamations; and certificates of commendation for the City Manager to utilize in developing these recognitions for groups or individuals who directly benefit the City of Solvang or its citizens.
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Council Members shall be reimbursed for admission and meal expense to attend ceremonial functions for which the Council Member was invited to represent the City in accordance with Assembly Bill 1234. Such a request should be authorized by the Mayor, or in the absence of the Mayor, by a majority of the City Council, who typically represents the City at such functions but may from time to time have another Council Member serve as the City's representative.

3.5 Seating Order
In the absence of a consensus by Council Members at the time of the Council reorganization, the Mayor shall have the prerogative to designate the seating order for the Council dais. This seating arrangement can be overruled by a majority of the Council.

4. COUNCIL ADMINISTRATION / PROFESSIONAL DEVELOPMENT -

4.1 Council Compensation and Benefits
Council compensation and benefits are established by cityCity ordinance. The Government Code provides specific restrictions for adjusting Council compensation.

4.2 Reimbursement of City-Related Expenses
Council Members shall receive reimbursement for actual and necessary expenses directly related to their duties as City Council Members in accordance with Assembly Bill 1234 (2005). Mileage reimbursement shall be at the IRS approved rate. Meals and hotels shall be made in accordance with those rates provided to cityCity employees.

4.3 Professional Development
The Council shall establish an annual budget for conferences, meetings, and training.

Council Members shall attend these functions at his/her own discretion for purposes of improving his/her comprehension of and proficiency in municipal affairs and/or legislative operations.

4.4 New Council Member Training
New members are provided with a City Council Members Basic Guide which gives an overview of the City operation as a whole, briefly describing the Council processes, City departments, City affiliated organizations, City utility providers, as well as established City Council goals. The new member is introduced to City staff and provided a tour of City facilities. Newly elected Council Members are encouraged to meet on a regular basis with the City Manager to develop a complete understanding of City operations. They are also encouraged to meet
with the City Manager to ask questions and to discuss the City Council agenda packet when it is distributed. Also offered is the opportunity to attend The League of California Cities’ training for new Mayors and Councilmembers.

5. COMMISSION /AND COMMITTEE APPOINTMENTS

5.1 Commissions and Committees As Regulatory and Advisory Bodies City commissions and committees are established by ordinance and codified in Title 2 of the Solvang City Code. City commissions and committees serve as advisory bodies to facilitate public input and citizen participation in the determination of public policies. This is 1185
accomplished by formulating recommended courses of action and policy to the City Council with whom final determination rests. The Planning Commission is aand the Design Review Committee are regulatory bodybodies, having authority to make final determinations in applicable circumstances. City commissions that are established by ordinance and are outlined inappealable to the Solvang City Code.Council. The Measure U Citizens’ Oversight Committee is purely advisory to the City Council.

5.2 Commission and Committee Appointments
Commission and Committee terms and procedures for appointment are established by cityCity ordinance and codified in Title 2 of the Municipal Code. Those seeking appointment must submit a Commission/Committee Application. Those commissioners or committee members, whose terms have expired, must submit a written requestnew application t for reappointment, as terms are not automatically renewed. Commission appointments are subject to approval by the majority of Council with the exception of the Planning Commission who are appointed by an individual Council Member and ratified by the entire Council. The City Council appoints individual members of the Planning Commission and members of other city advisory commissions or committees are appointed by the entire City Council.5.3

5.3 City Council Contact with Commissions, Committees or their Members The purpose of establishing city committeesCity Committees and commissionsCommissions is to include the community in the cityCity decision-making process. It is important for commissionsCommissions and committeesCommittees to be able to make objective recommendations to the City Council on items before them.

Although City Council members do appoint a planning commissioner individually howeverappoint members to Committees and Commissions (which in the case of the Planning Commission are then ratified by the entire City Council), City Council members are discouraged from meeting with that appointee for the purposes of discussing cityplanningCity matters is discouraged as anywithin the subject matter jurisdiction of the Committee or Commission. Any attempt to strongly influence commission positionsthe position of a Commission, Committee, or their members on any item may prejudice or hinder the Council member’s role in reviewing the commission'Commission’s or Committee’s recommendation as a member of the City Council. Members of the City Council should not attempt to influence or publicly criticize commissionCommission or committeeCommittee recommendations, or to influence or lobby individual commissionCommission or committeeCommittee members on any item under their consideration.

5.4 Appointments to Outside Committees
Council Members are requested to serve on various boards and committees for outside agencies. Annually, in December of each year, the City Council shall review the list of current assignments and make recommendations for appointmentsappointment of City Council members, subject to approval by the majority of the Council.

6. MEETING GUIDELINES & PROCEDURES

6.1 Meeting Dates

6.1.1 Regular Meetings
Pursuant to the Solvang City Code Section 1-4-2, regular meeting dates are established by Council resolution. The regular meeting dates areshall be held on the second and fourth Mondays of each month commencingat a time set by City 1186
Council resolution. Per City Council resolution, regular meetings commence at 6:30 p.m. Wherever possible, the City Manager will endeavor to adjust the content of the agenda to assure that discussions can be made with the Council fresh and not exhausted due to the late hour of the meeting. NoPursuant to Solvang City Code Section 1-4-2.F., no regular meeting shall have an agenda item started three hours after 10:00 pmthe meeting start time unless a unanimousmajority vote of Council Members approve extending beyond that time or there is a legal requirement for the Council to act on that date.

6.1.2 Adjourned/Special/Emergency Meetings and Closed Sessions The Brown Act sets forth specific requirements for holding adjourned, special, and emergency meetings and closed sessions.

6.2 Agenda

6.2.1 Agenda Packet Preparation
The City Manager reviews and approves all items for the Council agenda. Agenda packets are compiled, photocopiedposted, and distributed through the City Clerk's office. The Solvang City Code Section 1-4-3 requires that “barring unforeseen circumstances, the city clerkCity Clerk shall post and mail copies of the agenda by twelve (12:00) noon on the Thursday preceding the city councilCity Council meeting, but in no event not later than seventy-two (72) hours preceding a regular city councilCity Council meeting, and twenty-four (24) hours preceding a special city councilCity Council meeting. To further enhance transparency, thethese Council protocols establish that agenda packets will normally be available for the Council at 12twelve (12:00) noon on the Wednesday prior to the Council meeting.

Agenda Items will not be provided to the public until the Council packets are available.

6.2.2 Placing Items on the Agenda
The City Manager determines which items are placed on the agenda and works with the Mayor regarding the timing and order for such items. Council Members may request items to be placed on future agendas. During a meeting, any Council Member may request that an item be placed on a future agenda upon consent of a majority of Council Members present. Staff will prepare a report for a future agenda. If a council memberCouncil Member requests an agenda item and action is necessary which does not allow for this process to be used, the Council Member shall work with the City Manager and Mayor to place the item before the Council as soon as possible. During public comment periods or by correspondence with Council Members, a member of the public may ask that Council consider an item not on the agenda, and, upon consent of a majority of Council Members present,the Mayor or presiding officer may refer the item to staff to be placed on a subsequent agenda, with or without a staff report will be prepared and processed for a future agenda.

6.2.3 ( 6.2.3 Order of Agenda Items.

The order of business for meetings of the City Council will be established by a formal item appearing on every agenda.

6.2.4 Presentations
Special presentations shall be scheduled as necessary in recognition of persons 1187
or groups, for the promotion of an event or service or for a presentation of material to the public for informational purposes.

6.2.5 Council Comments, Requests, GC Section 53232.3(d) (AB 1234 (2005)) and GC Section 84308 (SB 1439 (2022)) Report Out.

Individual Council members provide verbal reports of meetings attended, campaign contributions made or received, and provide general comments and requests.

CAMPAIGN CONTRIBUTION DISCLOSURE AND RECUSAL – Pursuant to Government Code Section 84308, a City officer who has accepted campaign contributions of more than $250 in the past 12 months from a party or participant in a City proceeding must disclose the contribution(s) either orally or in writing at the beginning of the proceeding, and must recuse themselves from making, participating in making, or trying to influence the decision. If the disqualifying contribution becomes known during the proceeding, the officer must disclose and recuse as soon as possible and prior to taking part in the decision. Parties also must disclose on the record campaign contributions over $250 they made to a member of the City Council, Commission, or Committee in the past 12 months.

City officers may not solicit or accept campaign contributions of more than $250 from parties or participants in the 12 months after a decision is made. The $250 threshold also includes “aggregated” contributions from persons or entities related to the party or participant. City officers should consult the City Attorney’s office if you have any questions about Government Code Section 84308 or other conflict of interest laws.

6.2.56.2.6 Consent Items
Those items on the Council Agenda which are considered to be of a routine and non-controversial nature by the City Manager and City Clerk shall be listed on the "Consent Calendar." These items so listed shall be approved, adopted, accepted, etc. by one motion of the Council and roll call vote.

Council Members may comment on Consent Calendar items or ask for minor clarifications without the need for pulling the item for separate consideration. Items requiring deliberation should be pulled for separate consideration.

6.2.66.2.7 Public Hearings
Public Hearings may be required on certain items as prescribed by the municipal code or by state or federal law. The regular time for public hearings is established by Council resolution. The general procedure for public hearings is as follows:
a. Staff presents its report. Council Members may ask questions of staff. b. The Mayor opens the public hearing.
c. The applicant or appellant has the opportunity to present his/her comments, testimony, or arguments. Adequate time must be allotted for the applicant or appellant to present his/her case. The Mayor may ask the applicant/appellant in advance the amount of time needed in order to better control the time.
d. Members of the public may present their comments subject to time limits established by Council.
1188
e. The Mayor closes the public hearing after everyone wishing to speak has had the opportunity to do so.
f. Council proceeds with discussion and makes final decision.Pursuant to SMC Section 1-4-12.E, a public hearing, once closed, cannot be reopened on the date set for hearing, but can be reopened at a subsequent regular or special meeting of the City Council provided the same notice required for the original public hearing is given and proper notice is given to any applicant and persons who have spoken at the previously closed public hearing designating the time and place of such reopened public hearing.

6.2.76.2.8 Public Comment and Speaker Time Limits
Pursuant to The Brown Act, public comment will be allowed on items on the Council agenda at the time each item is considered. Public comments shall be addressed to the Chair, presiding officer and the Council, not the audience, and are limited to no more than three minutes each. However the Mayor has the authority to alter this time limit to accommodate a multitude of speakers on a given subject and to set a maximum time limit for each item. Individuals desiring to speak are encouraged to submit a request to speak to the City Clerk listing their name and address, and agenda item/topic under consideration.

Council Members who wish to ask questions of speakers may do so, but only after being recognized by the Mayor. Members of Council shall not engage in debate with a member of the public at Council meetings since these debates seldom resolve concerns and many timesoften inflame feelings at a public meeting.

The Solvang City Council desires to have professionally conducted meetings in which differing views and opinions can be honored in a cordial manner. While the Council wishes to honor the public's right to address the Council, it is hoped that such free speech can be undertaken in an orderly way. Certainly, the City Council will model this behavior and the Mayor will ask for the same from the Public as they exercise their rights to free speech. Continued inappropriate behavior or comments, after having been directed to discontinue from members of the public, including disparaging or slandering remarks to City staff, that disrupt, disturb, impede, or render infeasible the orderly conduct of the meeting, shall be grounds for removal from the meeting provided the Mayor or the presiding officer previously warned the member of the public that their behavior or conduct is disruptive and failure to cease such behavior could result in removal. Council shall not be belligerent or make disparaging commentary toward the speaker. Nothing in this section shall prohibit or discourage orderly criticism of any City decision or policy within the limits of these rules.

6.2.86.2.9 Study Session
The Council may hold study sessions from time to time in order to informally receive information from staff and/or consultants. Final Council action is generally not taken during a study session with the staff being directed to come back at a later date with necessary agenda items to implement the issues and policies addressed in the session.

6.2.96.2.10 Closed Sessions
Closed Sessions are regulated pursuant to the Brown Act. All written materials and verbal information regarding closed session items shall remain confidential. No 1189
member of the Council, employee of the City, or anyone else present shall disclose to any person the content or substance of any discussion that takes place in a closed session unless authorized by a majority of Council. All public statements, information, and press releases relating to closed session items shall be handled by the designated staff spokesperson unless otherwise directed by the majority of Council.

6.2.106.2.11 City Council Comments
The City Council Comment portion of the meeting provides Council Members the opportunity to briefly comment on Council business, cityCity operations, cityCity projects and other items of community interest. See also section 6.2.5. Council Members shall govern themselves as to the length of their comments, but shall generally not exceed five minutes. Individual Council Members may request items to be placed on future agendas during this portion of the meeting. It is requested that afterAfter each request, the City Council shall take action to direct staff as to whether or not staff should put the Council desires that this use of cityrequested item on a future agenda and devote City resources go forward and that staff be directed as to such item, and the urgency of the need as well. In the interest of fully working together as a team, the Council should apprise the City Manager of concerns and or comments prior to the City Council meeting so that staff might be prepared to address the concern or comment at the same Council Meeting.

6.3Meeting Procedures and Conduct
The Solvang City Code states that all procedural matters not otherwise provided for in or controlled by state law or by any ordinance, resolution, rule, or regulation of the City shall be governed by Rosenberg's Rules of Order. However, no
ordinance, resolution, or other action of the City Council shall be invalidated or the legality thereof otherwise affected by the failure or omission of the City Council to observe or follow such rules.

It is the intent of Council not to become involved in
entanglements over parliamentary procedure. Issues relating to the conduct of a meeting may be determined by the Mayor, subject to appeal to the full Council.

6.3 6.4Rules of Conduct

6.3.1 6.4.1Discussion Rules
The Mayor has the responsibility to control the debate and the order of speakers.

The Mayor shall call upon all Council Members fairly. Mayor's decision is subject to being overruled by the Council.

6.3.2 6.4.2Germane Comments/limeTime Limit for Council
Council Members shall limit their comments to the subject matter, item, or motion being currently considered by the Council. A determination of relevance shall be made by the Mayor, but may be overruled byappealed to the full Council.

6.4.3Speaker Time Limits
Members of the public speaking on an issue shall be limited to three minutes. The Mayor (unless overruled by a majority 1190
vote) may adjust the speaker time limits depending on the number of requests to speak and/or the length of the
meeting.

6.4.4Council Questions of Speakers
Council Members who wish to ask questions of speakers
may do so, but only after being recognized by the Mayor.

Members of Council shall not engage in debate with a
member of the public at Council meetings since these
debates seldom resolve concerns and many times inflame
feelings at a public meeting.

6.4.5-6.3.3 Derogatory Comments
Council Members are expected to follow proper rules of decorum and interact with one another with mutual respect and courtesy. Derogatory, snappy, or sarcastic comments toward another Council Member or a member of the public are inappropriate. The Mayor may call for a short recess should a Council Member or member of the public become disruptive or agitated so as to interfere with the normal conduct of business.

6.4.66.3.4 Packing of Audience
It is inappropriate for a Council Member to pack the audience for a specific agenda item.

6.4 6.5Use of City Hall Facilities
The City ClerkAdministrative Services Department is responsible for maintaining a calendar on the use of the City Hall facilities (Council ChambersChamber, Conference Room). Use of the facilities by cityCity commissions, committees, and other advisory bodies shall take precedence over any other group or agency.

Favorable considerationConsideration shall be given to other governmental or public agencies or non-profit organizations (subject to city guideline acceptance) if room is availableapplication and availability. No events of a commercial nature shall be allowed. When a question arises regarding permission for any grouppublic agency to use the facility, the City Manager shall have authority to make the final decision.

7. COMMUNICATIONS

7.1 Processing of Mail
The City Clerk shall open all mail addressed to the Mayor. Mail that is directly related to a particular department shall be copied to that department head. The City Clerk shall not open mail addressed to an individual Council Member unless it is apparent that the mail was erroneously addressed and was intended for the Mayor. -
Mail addressed to the Mayor and City Council shall be distributed by the City Clerk to each Council Member with the notation "All Council CopiedOffice Assistant." Correspondence addressed to the Mayor, which requires a response from staff, shall be copied to all Council Members. Responses to such mail shall also be copied to all Council 1191
membersMembers.

Any communications related to a matter pending, or to be brought before the City Council, shall be included in the agenda packet for the meeting at which such item is to be considered. Letters of appeal from administrative or Commission decisions shall be processed under applicable provisions of the City Code or other ordinances.

7.2 Citizen Complaint Process
All complaints directed to the Mayor or City Council shall be sent to the City Manager who will assign a staff member a deadline to respond to the complaint. Copies of the complaint and assignment memorandum will then be provided to each Council Member. Copies of the response shall be provided to the Council
when completed.

Council Members are discouraged from responding directly to complaints without coordinating with the City Manager's office to ensure a unified response and to prevent dual efforts in the event another department is already preparing a response.

If a City Council Member receives a complaint and desires that it be addressed by administration, he/she should present it to the City Manager's office to ensure it gets into the tracking systemresolved.

7.3 Requests for Staff Research
Any requests by Council Members for information or research from staff should be directed only to the City Manager who will then assign to the appropriate Staff member.

Requests for new information or policy direction will be brought to the full Council at a study session or regular meeting for consideration. Responses to all requests will be copied to all Council Members.

7.4Distribution of Information
Responses to all requests for information will be copied to all Council Members.

7.4 7.5Use of Official City Letterhead/Correspondence
All Council Member correspondence written with cityCity resources, i.e., letterhead, typing, staff support, postage, etc., will reflect the position of the full Council, not individual Council Members' positions. All Council Member correspondence using city resources shall be copied to the full Council.

7.6 Council/Staff Relationships
City Staff shall acknowledge the Council as policy makers and the City Council shall acknowledge Staff as administering the Council's policies.

7.7 Communications with Staff
A Council Member shall not direct Staff to initiate any action, change a course of action, or prepare any report that is significant in nature. Any action that an individual Council Member wishes to see carried out by Staff should be communicated only throughto the City Manager, who is the sole individual capable of directing staffStaff of the City either directly or through cityCity department heads.
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7.8 Undue Influence on Staff and Commissions
Council Members shall not attempt to coerce or influence Staff or Commissions in the making of appointments, the awarding of contracts, the selection of consultants, the processing of development applications or the granting of City licenses or permits. The Council shall not attempt to change or interfere with the operating policies and practices of any City department.

7.9 Complaints Regarding Performance of Staff
Any concerns by a member of Council over the behavior or work of a City employee should be directed to the City Manager privately to ensure the concern is resolved.

Council Members shall not reprimand employees directly, nor shall they communicate their concerns to anyone other than the City Manager.

7.10 Handling of Litigation and Otherother Confidential Information City Council Members shall keep all written materials and verbal information provided to them on matters that are confidential under State law in complete confidence to ensure that the City's position is not compromised. No disclosure or mention of information in these materials shall be made to anyone other than Council Members, the City Attorney or City Manager.

7.11 Representing Majority Decision vs. Individual Opinion If a member of the City Council appears before another governmental agency or organization to give a statement on an issue affecting the City, the Council Member should first indicate the majority position and opinion of the Council. Personal opinions and comments may be expressed only if the Council Member clarifies that these statements do not represent the position of the City Council.

8. NEPOTISM
The Mayor or City Council members shall not appoint as an employee or officer, to receive any compensation from the City, any person who is relative by blood or marriage within the third degree of the Mayor or any one or more of the members of the Council, nor shall the City Manager or any other appointing authority appoint to any such position any relative of his or of the Mayor or any member of the Council within such degree of kinship. Relatives to the third degree include parents, children, siblings, aunts, uncles, nieces, nephews, grandparents and first cousins.
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CITY COUNCIL STAFF REPORT
AGENDA ITEM 8.e
Meeting Date: June 24, 2024
SUBJECT: Discussion and Possible Action to reaffirm City Council Legislative Priorities 2021 Platform and make other Conforming edits PREPARED BY: Randy Murphy, City Manager
Annamarie Porter, City Clerk
DISCUSSION:

City Staff is currently updating City policies and procedures to conform with regulatory requirements and make other conforming edits. Most of these policies are administrative in nature and will be updated at the staff level. However, others set policy goals for the City and should be approved by the City Council. The City’s Legislative Platform is such a policy requiring City Council approval.

The Legislative Platform, which was last approved in June 2021, sets forth the City’s policy position on a variety of issues. The Legislative Platform is designed to facilitate the City’s response to, and comment on, County, State, and Federal legislation. The Mayor (or the Mayor pro tem in the Mayor’s absence, or the City Manager in the absence of both the Mayor and the Mayor pro tem) is authorized to sign correspondence expressing policy positions consistent with the City’s Legislative Platform without separate prior approval from Council. The City Council must approve any other policy statements.

Staff has made minor edits to the introduction of the Legislative Platform for the Council’s review and approval. These changes are shown in Attachment B. Staff also requests the Council review the policy statements and recommend any changes to reflect the City’s policy goals.

Staff recommends the Council approve the updated Legislative Platform (Attachment A).

ALTERNATIVES:

Provide further direction to staff.

FISCAL IMPACT:

None.

ATTACHMENTS:

A. Legislative Platform 2024
B. Legislative Platform – Legislative Version Showing Track Changes 1195
City of Solvang Legislative
Platform
2024
Section: City Council
Initially Adopted: July 8, 2024
Last Amended: June 14, 2021

INTRODUCTION AND PURPOSE
Page

1. General Governance 2

2. Local Government Finance 4

3. Public Protection 5

4. Transportation and Public Works 5

5. Resources and Environment 5

6. Community Development 6

7. Public Library 6

INTRODUCTION
The City of Solvang has considered the Legislative Platform to facilitate the City’s expeditious response to County, State, and Federal legislation in a proactive manner, since legislation can often move quickly through legislative bodies, with insufficient time for the City Council to take formal action. The Legislative Platform further serves as a guide for the City Council to consider legislative affairs on an ad hoc basis.

City staff monitors state and county legislation for potential impacts to the City. Federal legislation may also be brought to staff’s attention by the League of California Cities, or other professional organizations for fields such as engineering, water, finance, community development, or public safety.

The Mayor (or Mayor pro tem, in the Mayor’s absence, or the City Manager in the absence of both the Mayor and the Mayor pro tem) is authorized to sign correspondence expressing the City’s position on pending legislation, consistent with the City’s Legislative Platform and/or other positions on pending legislation consistent with prior City Council actions. Once staff determines a legislative proposal may impact the City, a letter outlining the City’s position (whether for or against) may be drafted for the Mayor’s (or Mayor pro tem’s or City Manager’s) signature. Copies of such correspondence will be included in the Agenda packet on the next regularly scheduled Council Meeting.

City positions on pending legislation on topics not included in the Legislative Platform require a vote of the City Council. Nothing in the Legislative Platform is intended to preclude consideration of any legislation by the City Council, regardless of whether it is included in the Legislative Platform.

City positions in support of legislation on a specified topic shall be construed as opposition to something that shall do the opposite, and the reverse is also true. For example, if the Legislative Platform supports increased funding for libraries, it also inherently opposes decreased funding for libraries.

The City may participate in the Legislative Action Day event hosted by the League of California Cities each spring. This event includes updates from the League of California Cities and its lobbyists representing cities’ interests, panel discussions of critical issues, meetings with the City’s representatives in the State Assembly and State Senate, and other networking opportunities. The City’s elected officials and City staff may also participate on the League’s Policy Committees which focus on specific policy areas. Staff communicates on a regular basis with elected officials and 1196
their representatives to address issues that arise in the City that may best be resolved with a legislative action.

1. GENERAL GOVERNANCE
Local Control
a. Support legislation that protects local control and funding of vital community services including, but not limited to, improving public safety, land use planning, increasing transportation infrastructure investments, fair and community friendly environmental regulations, and the development of transparency measures of public meetings and other public disclosure requirements that are shared equally between elected and appointed officials at both the City and State governments.

Workers’ Compensation
a. Oppose legislation that would increase Workers' Compensation benefits that will result in additional employer costs.
b. Support legislation that would reform the Workers' Compensation system to eliminate system abuse and limit presumptive eligibility claims for benefits. c. Support legislation that would reform the Workers’ Compensation process to incentivize employees returning to work, creating a disincentive for those that do not return to available modified duty or alternate positions.

Unemployment Compensation
a. Oppose legislation that would increase employer liability for unemployment or that would reduce local discretion over the hiring and retention of employees.

Labor Relations
a. Oppose legislation that would impede local administration of labor relations, and oppose legislation that would require, impose, or expand compulsory binding arbitration for public employees.
b. Oppose legislation that would impose or expand state-mandated compulsory mediation or factfinding processes that are not mutually agreed upon by the local public agency and its employee organizations.
c. Oppose legislation that would increase the cost of benefits, the cost of administering benefits, or mandate that a specialized occupational group benefit be provided to all employees. d. Oppose legislation that reduces local control over public employee disputes and/or imposes regulations from an outside governmental agency or special interest group on such disputes. e. Oppose legislation that requires the use of City employees rather than allowing a City to have the flexibility to determine the most efficient means of providing a service, including contracting out.
f. Support legislation that will maintain the confidentiality of personnel matters.

State and Local Government Relations
a. Oppose legislative efforts that restrict the City from representing itself, including using contract 1197
representation, on issues of importance before State agencies and commissions.

Pension Reform
a. Support pension reform that will reduce long-term costs for participating agencies, provide long-term financial stability and sustainability, and allow agencies to continue to be effective locally in recruiting and retaining a skilled, quality work force. b. Support investment strategies that balance the short and long-term ability of CalPERS to meet its financial commitments to its members without relying on increased financial burdens on local agencies.

Telecommunications
a. Support the authority of cities to maintain local control to zone and plan for the deployment of telecommunications infrastructure and the ability to maintain and manage the public right-ofway. b. Support the authority of cities to collect fair market fees for the use of local government infrastructure by telecommunications providers.
c. Support the authority of local government to retain full control over the time, place, and manner for the use of the public right of way in providing telecommunications services, including the appearance and aesthetics of equipment placed within it. d. Support legislation that would preserve public, educational, and government (PEG) television channel funding and programming support by video service providers, such as: payments to local government of utility franchise fees, PEG fees, and facility/equipment grants; and furnishing public access production facilities.
e. Support efforts to provide for the improvement of broadband availability, accessibility, competition, and performance in the city and the county.

Economic Development
a. Support legislation that would provide State or Federal aid and assistance in the development of local and regional economies.
b. Support legislation that would provide resources and mechanisms to local governments to finance economic development efforts.
c. Support legislation that would provide local officials more discretion in the use of State and Federal funds.
d. Support legislation that will provide tools and incentives to support job creation and retention, such as Infrastructure Financing Districts, awarding of direct grants to fund the development of infrastructure that results in the creation and retention of jobs, the elimination of matching dollar requirements for economic development and infrastructure state grants; the provision of grants funding for infrastructure planning and design and the creation of economic development strategies; and allowing cities the maximum flexibility in the use of State funds toward local priorities that support job creation.
e. Support legislation that provides additional tools to cities to provide business development and retention and job creation to generate economic stimulus. f. Support legislation that expands enterprise zones to assist City economic development. 1198

2. LOCAL GOVERNMENT FINANCE
State-Federal Mandated Programs
a. Oppose legislation that fails to provide adequate funding or creates a negative cash position for the City for State and Federally mandated programs. b. Oppose measures that mandate procedures that would make local government more dependent on the State for financial stability.
c. Support legislation that protects local control and funding of vital community services including, but not limited to, improving public safety, land use planning, increasing transportation infrastructure investments, fair and community friendly environmental regulations, and the development of transparency measures of public meetings and other public disclosure requirements that are shared equally between elected and appointed officials at both the City and State governments.

Long Term Financing of Local Agencies
a. Oppose legislation that shifts revenue from local government to the State, or another agency, for any purpose, or that reduces local discretion in the use of local government revenues. b. Support legislation that further protects local government revenue from being taken, confiscated, shifted, diverted, or otherwise used to fund State government, or another agency’s, operations, and responsibilities.

Revenues, Fees, and Taxes
a. Support legislation that maintains or provides funding mechanisms to provide better service (i.e., streets and roads infrastructure, economic development related programs, water and sewer infrastructure).
b. Oppose legislation that would change the property tax collection method or formula that would result in less property tax to local governments.
c. Oppose legislation that would transfer a local government’s reserves, or designated reserves, to the State or other agency, or reduces a local government’s revenue due to the level of reserves it maintains.
d. Oppose legislation that would reduce or eliminate critical local programs and services as a result of State budget cuts (i.e., public safety, transportation, streets and roads). e. Support legislation that would amend the State Constitution Article XIIID, Section 6.C, to include storm drain fees among the list of types of fees that are exempt from the voting requirements imposed by Proposition 218.
f. Support State and local authority for cities to collect their fair allocation of sales tax on Internet or other remote transactions.
g. Support legislation that returns motor vehicle license fees to local governments without any offsets to existing local revenues.
h. Support legislation to collect and retain for local agencies the full amount of local transient occupancy tax from online sales of lodging.
1199

3. PUBLIC PROTECTION
Public Safety
a. Support legislation that provides for additional funding sources dedicated to public safety programs (911 systems, interoperability, fire suppression, medical response), services, and personnel.

Cannabis Regulation
a. Support legislation that enhances and protects maximum local regulatory, land use, and enforcement authority in relation to medical and adult use cannabis businesses. b. Support legislation that recognizes and affirms the authority of cities as it relates to the location, operation, and establishment of medical and adult use cannabis businesses, including deliveries of cannabis.

4. TRANSPORTATION AND PUBLIC WORKS
Transportation
a. Oppose legislation that directs local transportation funds away from cities. b. Support legislation that appropriates State and Federal funds to city and regional governments for transportation projects, including funds for the preservation and maintenance of streets and roads.

Vehicles
a. Support legislation that promotes maximum City control of local streets and the road system. b. Support legislation that promotes vehicle speed limits that are designated and enforced with consideration of street design, neighborhood characteristics, adjacent land use, and mix of transportation mode usage.

Solid Waste and Recycling
a. Support legislation that provides cities with financial assistance for programs designed to provide for the safe disposal of solid, hazardous, and special wastes.

Public Works
a. Support legislation that would allow the City increased discretion for awarding contracts. b. Support legislation that promotes innovative ways of contracting for public projects allowing for award based on best value while providing full and open competition/supports flexibility for public private partnerships to enhance public works funding.

5. RESOURCES AND ENVIRONMENT
Water
a. Support legislation that would provide Southern California with a more stable and reliable water supply, including expanded water storage projects.
1200
b. Support legislation that would provide economic incentives and funding to develop alternative local water resources.
c. Support legislation that would advance the opportunity for local governments to provide reclaimed/recycled water as an alternative water source. d. Support legislation that would address the conflict of interest requirements and the ten percent rule that governs the State and Regional Water Quality Control Board. e. Support legislative efforts to provide financial and technical assistance for the development of local water supply enhancement projects that promote resource sustainability including, but not limited to, groundwater desalination, recycled water, and distribution system interconnection projects designed to reduce dependence on the imported water supply from the Bay Delta. f Support legislation that would make it easier for cities to fund and comply with new and increasingly stringent storm water quality permit requirements.

Storm Drain and Sewer
a. Oppose legislation that imposes more stringent requirements on storm drain runoff without providing funding and/or consideration of the feasibility of monitoring and mitigation of such requirements.

6. COMMUNITY DEVELOPMENT
Housing
a. Oppose legislation that restricts local discretion in the use of housing funds or meeting local housing needs without local input.
b. Support Housing Element reform legislation that increases local control and flexibility, simplifies the process, improves effectiveness, and limits the California Department of Housing and Community Development's review role.
c. Support legislation that defines an equitable process to determine regional housing needs. d. Support legislation that provides local government with community revitalization tools and funding mechanisms.

Land Use
a. Oppose legislation, or other agency actions, that would usurp local control of land use decision-making.
b. Oppose legislation that would impose State mandates or procedures that are contrary to local development standards.
c. Support legislation that protects local zoning as a function of cities.

7. PUBLIC LIBRARY
Library Services
a. Oppose legislation that reduces funding for public libraries, including Public Library funds, and support legislation that provides financial assistance for local public libraries without the imposition of new taxes.
1201
b. Support legislation that ensures cities receive a proportionate share of property taxes upon withdrawal from a county library services district, or any other county service or district for property taxes are received.
c. Support legislation that provides financial assistance for local public libraries. d. Support legislation with the intent to allow City operated Libraries (as opposed to districts) to have an “advisory” commission, not a Board as per current law. 1202
City of Solvang Legislative
Platform
20212024
Section: City Council
Initially Adopted: May 13, 2024June 14, 2021
Last Amended: June 14, 2021aJune 24, 2024

INTRODUCTION AND PURPOSE
Page

1. General Governance 2

2. Local Government Finance 4

3. Public Protection 5

4. Transportation and Public Works 5

5. Resources and Environment 5

6. Community Development 6

7. Public Library 6

INTRODUCTION
The City of Solvang has considered the Legislative Platform to facilitate the City’s expeditious response to Ccounty, Sstate, and Ffederal legislation in a proactive manner, since legislation can often move quickly through legislative bodies, with insufficient time for the City Council to take formal action. The Legislative Platform further serves as a guide for the City Council to consider legislative affairs on an ad hoc basis.

City staff monitors state and county legislation for potential impacts to the City. Federal legislation may also be brought to staff’s attention by the League of California Cities, or other professional organizations for fields such as engineering, water, finance, community development, or public safety.

Whenever possible, tThe Mayor (or Mayor pro tem or City Manager, in the Mayor’s absence, or the City Manager in the absence of both the Mayor and the Mayor pro tem) is authorized to sign correspondence expressing the City’s position on pending legislation, consistent with the City’s Legislative Platform and/or other positions on pending legislation consistent with prior City Council actions. Once staff determines a legislative proposal may impact the City, a letter outlining the City’s position (whether for or against) may be drafted for the Mayor’s (or Mayor pro tem’s or City Manager’s) signature. Copies of such correspondence will be included in the Agenda packet on the next regularly scheduled Council Meeting.

City staff monitors state and county legislation for potential impacts to the City. Federal legislation may also be brought to staff’s attention by the League of California Cities, or other professional organizations for fields such as engineering, water, finance, community development, or public safety.

City positions on pending legislation on topics not included in the Legislative Platform require a vote of the City Council. Nothing in the Legislative Platform is intended to preclude consideration of any legislation by the City Council, regardless of whether it is included in the Legislative Platform.

City positions in support of legislation on a specified topic shall be construed as opposition to something that shall do the opposite, and the reverse is also true. For example, if the Legislative Platform supports increased funding for libraries, it also inherently opposes decreased funding for libraries.

The City may participate in the Legislative Action Day event hosted by the League of California 1203
Cities each spring. This event includes updates from the League of California Cities and its lobbyists representing cities’ interests, panel discussions of critical issues, meetings with the City’s representatives in the State Assembly and State Senate, and other networking opportunities. The City’s elected officials and City staff may also participate on the League’s Policy Committees which focus on specific policy areas. Staff communicates on a regular basis with elected officials and their representatives to address issues that arise in the City that may best be resolved with a legislative action.

1. GENERAL GOVERNANCE
Local Control
a. Support legislation that protects local control and funding of vital community services including, but not limited to, improving public safety, land use planning, increasing transportation infrastructure investments, fair and community friendly environmental regulations, and the development of transparency measures of public meetings and other public disclosure requirements that are shared equally between elected and appointed officials at both the City and State governments.

Workers’ Compensation
a. Oppose legislation that would increase Workers' Compensation benefits that will result in additional employer costs.
b. Support legislation that would reform the Workers' Compensation system to eliminate system abuse and limit presumptive eligibility claims for benefits. c. Support legislation that would reform the Workers’ Compensation process to incentivize employees returning to work, creating a disincentive for those that do not return to available modified duty or alternate positions.

Unemployment Compensation
a. Oppose legislation that would increase employer liability for unemployment or that would reduce local discretion over the hiring and retention of employees.

Labor Relations
a. Oppose legislation that would impede local administration of labor relations, and oppose legislation that would require, impose, or expand compulsory binding arbitration for public employees.
b. Oppose legislation that would impose or expand state-mandated compulsory mediation or factfinding processes that are not mutually agreed upon by the local public agency and its employee organizations.
c. Oppose legislation that would increase the cost of benefits, the cost of administering benefits, or mandate that a specialized occupational group benefit be provided to all employees. d. Oppose legislation that reduces local control over public employee disputes and/or imposes regulations from an outside governmental agency or special interest group on such disputes. e. Oppose legislation that requires the use of City employees rather than allowing a City to have the flexibility to determine the most efficient means of providing a service, including contracting out.
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f. Support legislation that will maintain the confidentiality of personnel matters.

State and Local Government Relations
a. Oppose legislative efforts that restrict the City from representing itself, including using contract representation, on issues of importance before State agencies and commissions.

Pension Reform
a. Support pension reform that will reduce long-term costs for participating agencies, provide long-term financial stability and sustainability, and allow agencies to continue to be effective locally in recruiting and retaining a skilled, quality work force. b. Support investment strategies that balance the short and long-term ability of CalPERS to meet its financial commitments to its members without relying on increased financial burdens on local agencies.

Telecommunications
a. Support the authority of cities to maintain local control to zone and plan for the deployment of telecommunications infrastructure and the ability to maintain and manage the public right-ofway. b. Support the authority of cities to collect fair market fees for the use of local government infrastructure by telecommunications providers.
c. Support the authority of local government to retain full control over the time, place, and manner for the use of the public right of way in providing telecommunications services, including the appearance and aesthetics of equipment placed within it. d. Support legislation that would preserve public, educational, and government (PEG) television channel funding and programming support by video service providers, such as: payments to local government of utility franchise fees, PEG fees, and facility/equipment grants; and furnishing public access production facilities.
e. Support efforts to provide for the improvement of broadband availability, accessibility, competition, and performance in the city and the county.

Economic Development
a. Support legislation that would provide State or Federal aid and assistance in the development of local and regional economies.
b. Support legislation that would provide resources and mechanisms to local governments to finance economic development efforts.
c. Support legislation that would provide local officials more discretion in the use of State and Federal funds.
d. Support legislation that will provide tools and incentives to support job creation and retention, such as Infrastructure Financing Districts, awarding of direct grants to fund the development of infrastructure that results in the creation and retention of jobs, the elimination of matching dollar requirements for economic development and infrastructure state grants; the provision of grants funding for infrastructure planning and design and the creation of economic development 1205
strategies; and allowing cities the maximum flexibility in the use of State funds toward local priorities that support job creation.
e. Support legislation that provides additional tools to cities to provide business development and retention and job creation to generate economic stimulus. f. Support legislation that expands enterprise zones to assist Ccity economic development.

2. LOCAL GOVERNMENT FINANCE
State-Federal Mandated Programs
a. Oppose legislation that fails to provide adequate funding or creates a negative cash position for the City for State and Federally mandated programs. b. Oppose measures that mandate procedures that would make local government more independent on the State for financial stability.
c. Support legislation that protects local control and funding of vital community services including, but not limited to, improving public safety, land use planning, increasing transportation infrastructure investments, fair and community friendly environmental regulations, and the development of transparency measures of public meetings and other public disclosure requirements that are shared equally between elected and appointed officials at both the City and State governments.

Long Term Financing of Local Agencies
a. Oppose legislation that shifts revenue from local government to the State, or another agency, for any purpose, or that reduces local discretion in the use of local government revenues. b. Support legislation that further protects local government revenue from being taken, confiscated, shifted, diverted, or otherwise used to fund State government, or another agency’s, operations, and responsibilities.

Revenues, Fees, and Taxes
a. Support legislation that maintains or provides funding mechanisms to provide better service (i.e., streets and roads infrastructure, economic development related programs, water and sewer infrastructure).
b. Oppose legislation that would change the property tax collection method or formula that would result in less property tax to local governments.
c. Oppose legislation that would transfer a local government’s reserves, or designated reserves, to the State or other agency, or reduces a local government’s revenue due to the level of reserves it maintains.
d. Oppose legislation that would reduce or eliminate critical local programs and services as a result of State budget cuts (i.e., public safety, transportation, streets and roads). d.
e. Support legislation that would amend the State Constitution Article XIIID, Section 6.C, to include storm drain fees among the list of types of fees that are exempt from the voting requirements imposed by Proposition 218.
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f. Support State and local authority for cities to collect their fair allocation of sales tax on Internet or other remote transactions.
g. Support legislation that returns motor vehicle license fees to local governments without any offsets to existing local revenues.
h. Support legislation to collect and retain for local agencies the full amount of local transient occupancy tax from online sales of lodging.

3. PUBLIC PROTECTION
Public Safety
a. Support legislation that provides for additional funding sources dedicated to public safety programs (911 systems, interoperability, fire suppression, medical response), services, and personnel.

Cannabis Regulation
a. Support legislation that enhances and protects maximum local regulatory, land use, and enforcement authority in relation to medical and adult use cannabis businesses. b. Support legislation that recognizes and affirms the authority of cities as it relates to the location, operation, and establishment of medical and adult use cannabis businesses, including deliveries of cannabis.

4. TRANSPORTATION AND PUBLIC WORKS
Transportation
a. Oppose legislation that directs local transportation funds away from cities. b. Support legislation that appropriates State and Federal funds to city and regional governments for transportation projects, including funds for the preservation and maintenance of streets and roads.

Vehicles
a. Support legislation that promotes maximum city City control of local streets and the road system.
b. Support legislation that promotes vehicle speed limits that are designated and enforced with consideration of street design, neighborhood characteristics, adjacent land use, and mix of transportation mode usage.

Solid Waste and Recycling
a. Support legislation that provides cities with financial assistance for programs designed to provide for the safe disposal of solid, hazardous, and special wastes.

Public Works
a. Support legislation that would allow the City increased discretion for awarding contracts. b. Support legislation that promotes innovative ways of contracting for public projects allowing for award based on best value while providing full and open competition/supports flexibility for 1207
public private partnerships to enhance public works funding.

5. RESOURCES AND ENVIRONMENT
Water
a. Support legislation that would provide Southern California with a more stable and reliable water supply, including expanded water storage projects.
b. Support legislation that would provide economic incentives and funding to develop alternative local water resources.
c. Support legislation that would advance the opportunity for local governments to provide reclaimed/recycled water as an alternate alternative water source. d. Support legislation that would address the conflict of interest requirements and the ten percent rule that governs the State and Regional Water Quality Control Board. e. Support legislative efforts to provide financial and technical assistance for the development of local water supply enhancement projects that promote resource sustainability including, but not limited to, groundwater desalination, recycled water, and distribution system interconnection projects designed to reduce dependence on the imported water supply from the Bay Delta. f Support legislation that would make it easier for cities to fund and comply with new and increasingly stringent storm water quality permit requirements.

Storm Drain and Sewer
a. Oppose legislation that imposes more stringent requirements on storm drain runoff without providing funding and/or consideration of the feasibility of monitoring and mitigation of such requirements.

6. COMMUNITY DEVELOPMENT
Housing
a. Oppose legislation that restricts local discretion in the use of housing funds or meeting local housing needs without local input.
b. Support Housing Element reform legislation that increases local control and flexibility, simplifies the process, improves effectiveness, and limits the California Department of Housing and Community Development's review role.
c. Support legislation that defines an equitable process to determine regional housing needs. d. Support legislation that provides local government with community revitalization tools and funding mechanisms.

Land Use
a. Oppose legislation, or other agency actions, that would usurp local control of land use decision-making.
b. Oppose legislation that would impose State mandates or procedures that are contrary to local development standards.
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c. Support legislation that protects local zoning as a function of cities.

7. PUBLIC LIBRARY
Library Services
a. Oppose legislation that reduces funding for public libraries, including Public Library funds, and support legislation that provides financial assistance for local public libraries without the imposition of new taxes.
b. Support legislation that ensures cities receive a proportionate share of property taxes upon withdrawal from a county library services district, or any other county service or district for property taxes are received.
c. Support legislation that provides financial assistance for local public libraries. d. Support legislation with the intent to allow City operated Libraries (as opposed to districts) to have an “advisory” commission, not a Board as per current law. 1209

CITY COUNCIL STAFF REPORT
AGENDA ITEM 8.f
Meeting Date: July 8, 2024
SUBJECT: Discussion and Possible direction to Staff regarding Solvang’s Camping Ordinance in light of the recent Supreme Court of the United States “SCOTUS” Decision
PREPARED BY: Randy Murphy, City Manager
DISCUSSION:

Council adopted Ordinance 23-0369 at its October 9, 2023 meeting. This Ordinance updated the City’s anti-camping rules to make it more compliant with recent court cases, namely Martin v. Boise and City of Grants Pass v. Johnson, regarding enforcement related to camping on City property. Unfortunately, the Sheriff’s Office advised that, in County Counsel’s opinion, our updated ordinance still ran afoul of the Ninth Circuit Court rulings that limited local jurisdictions’ ability to regulate camping in public spaces and that the Sheriff’s Office would not enforce our ordinance.

On June 28th, the Supreme Court of the United States (SCOTUS) reversed and remanded the Ninth Circuit Court’s decision in City of Grants Pass v. Johnson and reversed the Ninth Circuit’s prior decision in Martin v. Boise on which City of Grants Pass v. Johnson relied. In light of these new developments, we are working with the Sheriff’s Office and other local partners on how to approach enforcing our anticamping ordinance.

In conjunction with that effort, staff seeks Council direction on how they would like to proceed regarding the current anti-camping ordinance.

ALTERNATIVES:
• Council could choose to keep the ordinance as is, reflecting the limitations imposed by the now reversed and remanded City of Grants Pass v. Johnson decision. • Council could provide direction to staff on how to amend the ordinance to reflect the recent Supreme Court decision
• Provide other direction to staff.

ALTERNATIVES:

FISCAL IMPACT:

None.

ATTACHMENTS:

Ordinance 23-0369
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DocuSign Envelope ID: 1 E2EC940-74D1-4271-BC82-3D55CFE444C4 ORDINANCE NO. 23-0369

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOLVANG, CALIFORNIA REMOVING SECTION 6-2-5, AMENDING SECTION 7-3-10 AND ADDING A NEW CHAPTER 6 (CAMPING) OF TITLE 5 (PUBLIC HEALTH AND SAFETY) OF THE SOLVANG MUNICIPAL CODE TO ESTABLISH

CAMPING REGULATIONS IN THE CITY AND MAKING A DETERMINATION OF EXEMPTION

UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
WHEREAS, the City Council of the City of Solvang ("City") desires to amend its camping and vehicle habitation ordinances in according with current law; and WHEREAS, the City finds that camping and storage of personal property in public areas, rightsof-way, and adjacent to essential public utilities can interfere with the intended uses of such spaces and create public health and safety hazards that adversely affect the City's residents; and WHEREAS, the City has determined that maintaining public areas, rights-of-way and essential public utilities in a clean, sanitary and accessible condition allows the public to use and enjoy public areas and amenities for their intended purposes and ensures such areas remain accessible for shelter and sleeping for those who have no other options for shelter; and WHEREAS, the City desires to adopt a camping ordinance for the purpose of protection of the public health, welfare and safety of its residents, and in accordance with current law.

NOW, THEREFORE, the people of the chartered City of Solvang do ordain as follows:

SECTION 1. Section 6-2-5 "Sleeping in public and private places" is hereby repealed in its entirety.

SECTION 2. Section 7-3-10 "Recreational vehicles.", Chapter 3 "Stopping, standing and parking", Title 7 "Motor Vehicles and Traffic" is hereby amended to read as follows:
"7-3-10 Recreational vehicles.

A. Definitions.

CAMPING TRAILER or CAMPER. A vehicular portable unit mounted on wheels and constructed with collapsible partial sidewalls that fold for towing by another vehicle and unfold at the campsite, and designed for human habitation for recreational or emergency occupancy.

MOTOR HOME. A vehicular unit built on or permanently attached to a self-propelled motor vehicle chassis, chassis cab or van, which becomes an integral part of the completed vehicle, and designed for human habitation for recreational or emergency occupancy.

RECREATIONAL VEHICLE. Any motor home, slide-in camper, travel trailer, truck camper or camping trailer, with or without motor power, designed for human habitation for recreational or emergency occupancy.

SLIDE-IN CAMPER. A portable unit consisting of a roof, floor and sides, designed to be loaded onto and unloaded from the bed of a pickup truck, and designed for human habitation for recreational or emergency occupancy.

TEMPORARY RECREATIONAL VEHICLE. Any motor vehicle altered and equipped for sleeping or human habitation.
0 23-0369 Camping Regulations
Attachment A
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DocuSign Envelope ID: 1 E2EC940-74D1-4271-BC82-3D55CFE444C4 TRAVEL TRAILER. A portable unit, mounted on wheels, of such a size and weight as not to require special highway movement permits when drawn by a motor vehicle, and designed for human habitation for recreational or emergency occupancy.

B. Parking Restrictions. No person shall park a recreational vehicle or temporary recreational vehicle in the municipal center parking lot. The city engineer is authorized to place signs or markings within or about the municipal center parking lot to effectuate the provisions of this subsection.

C. Use of Vehicles for Human Habitation on Public Property. It is unlawful for any person to use any vehicle, recreational vehicle, or temporary recreational vehicle, for human habitation on any public street or alley, city parking lot, city right-of-way, or public property, as follows, unless the City Manager, or their designee, specifically authorizes a public street, alley, city parking lot, city right-of-way or public property to be used for habitation:

1. Between the hours of 9:00 p.m. of one day and 6:00 a.m. the next day; and

2. At any time, within 200 feet of a school that offers instruction on those courses of study required by the California Education Code or that is maintained pursuant to the standards set by the State Board of Education. School for purposes of this section does not include a vocational or professional institution of higher education, including a community or junior college, college, or university. The setback shall be calculated from the school property boundaries; and

3. At any time, within any area zoned Tourist Commercial District (TRC) on the City of Solvang Zoning Map in effect at the time.

D. For purposes of this Section, evidence of human habitation may include observations, considering all the circumstances, that a person is using a vehicle, recreational vehicle, or temporary recreational vehicle for: sleeping, bathing, preparing or cooking meals, possessing or storing items that are not associated with ordinary vehicle use, such as a sleeping bag, bedroll, blanket, sheet, pillow, used bedding, kitchen utensils, cookware, cooking equipment, camping gear, food, water, personal grooming items, or containers of feces or urine. Evidence of human habitation may also include observations, considering all the circumstances, that: a person has obscured some or all of the windows; there is litter, rubbish, or waste in or around the vehicle, recreational vehicle, or temporary recreational vehicle; there is furniture set up in or around the vehicle, recreational vehicle, or temporary recreational vehicle, such as chairs, tables, umbrellas, or portable cooking equipment; or there is evidence of human urination or defecation around the vehicle, recreational vehicle, or temporary recreational vehicle.

SECTION 3. Chapter 6 (Camping) is hereby added to Title 5 (Public Health & Safety) to read as follows:
"Chapter 6. Camping
5-6-1 Purpose.
5-6-2 Definitions.
5-6-4 Camping on City property.
5-6-5 Camping on private property.
5-6-6 Enforcement
5-6-7 Violations
5-6-1 Purpose.
0 23-0369 Camping Regulations
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DocuSign Envelope ID: 1 E2EC940-74D1-4271-BC82-3D55CFE444C4 Public areas within the City should be accessible and available to residents and the public at large for their intended uses. The unauthorized use of public areas for camping and the storage of personal property interferes with the rights of other members of the public to use public areas for their intended purposes and can create a public health or safety hazard that adversely affects residential and commercial areas. The purpose of this chapter is to maintain public areas in clean, sanitary and accessible condition to prevent the misappropriation of public areas for personal use, and to promote the public health and safety by ensuring that public areas remain readily accessible for their intended uses, while also making public areas available for shelter and sleeping by people who have no other options for shelter.
5-6-2 Definitions.

CAMP or TENT CAMP or CAMPING means to pitch a tent, use, or occupy camp materials or a camp for the purpose of occupancy, habitation, or sheltering for survival, and in such a way as will facilitate sleeping or storage of personal belongings, carrying on cooking activities, taking measures to keep protected from the elements including heat and cold, or any of these activities in combination with one another or in combination with either sleeping or making preparations to sleep. A "Camp" or "Campsite" is a location where people camp or are camping. Camp, tent camp, or camping does not include vehicles, automobiles or recreational vehicles used for shelter and/or sleeping on public property, which is regulated in Section 7-3-10.

CAMP MATERIALS may include, but are not limited to, tents, chairs, tarps or tarpaulins, cots, beds, sleeping bags, flameless stoves, blankets, sleeping or bedding materials, food or food storage items, and/or similar items that are or appear to be used as living and/or sleeping accommodations, or to assist with living and/or sleeping activities.

ESSENTIAL CITY-OWNED OR OPERATED PUBLIC UTILITIES means all City-owned or controlled property, whether in fee title, or as holder of an easement or lease, on which the City operates public utilities or other essential services, including, but not limited to the Solvang Municipal Center, Solvang Wastewater Treatment Plant and water wells operated by the City.

ESTABLISHED CAMPSITE means a location or locations in the public right-of-way or on City property where a camp, camps, and/or camp materials have been set up for twenty-four (24) hours or more.

Established Campsites shall consist of no more than two individuals, two leashed dogs, and one tent.

Established campsite does not include vehicles, automobiles or recreational vehicles used for shelter and/or sleeping on public property, which is regulated in Section 7-3-10.

PUBLIC RIGHTS-OF-WAY means all City-owned or controlled rights-of-way, whether held in fee title or as holder of an easement for right-of-way or public access purposes. Public rights-of-way include but are not limited to any public road, street, sidewalk, or private street or other property that is subject to a public access easement dedicated or granted to the City for vehicular, pedestrian, utilities or other means, and any planter strip or landscaped area located adjacent to or contained within streets that is part of the public right-of-way.
5-6-3 Camping on City property.

A. It is prohibited at all times for any person to use City property, rights-of-way and essential Cityowned public utilities to camp or for camping or for the purpose of occupancy, habitation, or sheltering for survival except as otherwise authorized in this Chapter, provided that the City Manager may, in their discretion, designate certain City properties or portions of properties or rights-of-way as exclusive areas where camping for sheltering and/or sleeping may be allowed 0 23-0369 Camping Regulations
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DocuSign Envelope ID: 1 E2EC940-74D1-4271-BC82-3D55CFE444C4 on a limited basis, and may set the terms and conditions of any camping use that may be allowed.

B. People who do not have any other permanent residence or domicile and/or are involuntarily homeless are not prohibited from camping on public property or rights-of-way, provided camping occurs in compliance with the following regulations and is consistent with any administrative rules and policies promulgated by the City Manager, or their designee, in accordance with subsection A:

1. Unless otherwise specified, any camping or camp, where allowed, may only occur for 24 hours at a time in any one location. After a camp has been in one place for 24 hours or more, the City may post notice at the location that the camp, and all associated camp materials, must be removed no more than 72 hours later and all personal property remaining will be removed, as described in Section 5-6-7. After 24 hours in one location, the camp and all associated camp materials must be moved at least two blocks or 1200 feet, whichever is greater.

2. In addition to the prohibition on camping on City property in subsection A, camping is not allowed at any time in any of the following places:
i. Any area zoned Tourist Commercial District (TRC) on the City of Solvang Zoning Map in effect at the time.
ii. Property of any essential City-owned or operated public utilities. iii. Any place where camping, a camp, or camp materials create a physical impediment to emergency or non-emergency ingress, egress or access to property, whether private or public, or on public sidewalks or other public rightsof-way, including but not limited to driveways providing access to vehicles, and entrances or exits from buildings and/or other real property. iv. Any vehicle lane, bicycle lane, or roundabout within any public-right-of way. v. On any street or public right-of-way the City has closed to camping due to construction, heavy vehicle use, or other use of the roadway that is incompatible with camping in the right-of-way. The City does not need to close a street to vehicle traffic or close a street to camping under this Section. vi. Any location within 100 feet of Mission Drive.
vii. At any time within those areas as defined in Section 7-3-10.C.

3. Camping, when and where allowed, is subject to all of the following:
i. Individuals, camp materials, camps or personal property may not obstruct sidewalk accessibility or passage, clear vision, fire hydrants, City or other public utility infrastructure, or otherwise interfere with the use of the right-of-way for vehicular, pedestrian, bicycle, or other passage.
ii. A camp or camping must be limited to a spatial footprint no greater than 144 square feet. The intent of this section is to allow a person to sleep protected from 0 23-0369 Camping Regulations
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DocuSign Envelope ID: 1 E2EC940-74D1-4271-BC82-3D55CFE444C4 the elements and maintain the essentials for living, while still allowing others to use public spaces as designed and intended.
iii. To prevent larger camping sites from forming and the impacts that can result, no more than two camps may be set up per street block. If there are any camps set up on a particular street block, no other camp may be within 300 feet of any of those camps, including but not limited to across the street or on another street block. In any park owned or operated by the City, camps may not be within 300 feet of any other camp.
iv. Individuals may not accumulate, discard, or leave behind garbage, debris, unsanitary or hazardous materials, or other items of no apparent utility in the public rights-of-way, on City property, or on any adjacent public or private property.
v. Open flames, recreational fires, burning of garbage, bonfires, or other fires, combustible fuel-based flames, or heating deemed unsafe by the City or the County Sheriff are prohibited. Flameless cooking stoves and other flameless devices for keeping warm are permitted.
vi. Dumping of gray water (i.e. wastewater from baths, sinks, and the like) or black water (i.e. sewage) into any facilities or places not intended for gray water or black water disposal is prohibited. This includes, but is not limited to City streets, public rights-of-way, public waterways and storm drains, which are not intended for disposal of gray water or black water.
vii. Unauthorized connections or taps to electrical or other utilities, or violations of Building, Fire or other relevant codes or standards, are prohibited. viii. Obstruction or attachment of camp materials or personal property to fire hydrants, utility poles, or other utility or public infrastructure, fences, trees, vegetation, vehicles, or buildings is prohibited.
ix. Items used for shelter must be readily portable, such as tents. Individuals may not build or erect structures that are not readily portable, such as structures constructed out of plywood, wood materials, pallets, or other similar materials. x. Storage of personal property such as vehicle tires, bicycles, or associated components (except as needed for an individual's personal use), gasoline, generators, lumber, household furniture, propane tanks, combustible material or gases, or other items or materials, is prohibited, other than what is related to camping, sleeping, or keeping warm and dry.
xi. Digging, excavation, terracing of soil, alteration of ground, water or infrastructure, or damage to vegetation or trees is prohibited.
xii. All animals must be leashed or crated at all times. Dogs must be licensed with the County of Santa Barbara.

4. Enforcement of this subsection may be suspended when an individual does not have access to shelter, when an individual is engaged in case management or behavioral health services, or when necessary or appropriate to respond to an individual's disability, 0 23-0698 Camping Regulations
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DocuSign Envelope ID: 1 E2EC940-74D1-4271-BC82-3D55CFE444C4 as may be further set forth in an administrative policy implementing this Chapter adopted by the City Manager, or their designee.
5-6-4 Camping on private property.

It is unlawful for any person to camp between the hours of one-half (1/2) hour after sunset of one day and six (6:00) a.m. of the next day, whether inside or outside of a vehicle, in or on any private property, including, but not limited to vacant lots, parking areas, residential and commercial properties, unless the person camping in or on such private property:

A. Is the owner thereof, or the lessee of such property or the houseguest of such owner or lessee or has the permission of the owner of such property, his or her agent or the person in lawful possession of such property; and,
B. The person(s) camping have access to sanitary facilities approved by the health officer of the county, including, but not limited to toilet, hand washing and trash disposal facilities at all times people are authorized to be present for camping.
5-6-5 Enforcement.

A. The City Manager, or their designee, is specifically authorized to modify or suspend enforcement of any section or element of this Chapter in the event of a declared emergency, pursuant to administrative rules or policies, weather conditions (including but not limited to extreme heat or cold), or for any other reason within the City Manager's authority, regardless of whether an emergency has been declared.

B. The City Manager, or their designee, may adopt administrative rules or policies governing or guiding enforcement of this Chapter, including, but not limited to ensuring consistent and appropriate enforcement for various circumstances.
5-6-6 Violations.

A. Any violation of this Chapter may be prosecuted as a misdemeanor, pursuant to Chapter 3, of Title 1 of this Code. At the City's discretion, it may issue Administrative Citations as permitted by Chapter SA of Title 6 of this Code. Citations will be issued only when other means of achieving compliance have been unsuccessful or are not practicable for the particular situation.

B. Before a citation is issued, the enforcement officer will contact the person and provide a reasonable opportunity to cure or remedy the alleged violation. In the case of an emergency, such as possible site contamination by hazardous materials, or where there is danger to human life or safety or illegal activities where removal can be immediate or accomplished more quickly, depending on the severity of the situation, the City, or its designated contractors, may immediately remove and/or clean-up the camp(s), camp materials or other personal property that are creating or contributing to the violation(s) and the emergency. Any camp, camp materials, or personal property removed or cleaned-up by the City, or its designated contractors, shall be subject to the requirements of storage of personal property and notice of storage provisions in subsection E, below.

C. If, after a reasonable time to cure or remedy the violation given in accordance with Subsection B, above, camps, camp materials or personal property remain in violation of any of the standards in this Chapter, the City, or its designated contractors, may remove and/or clean-up 0 23-0698 Camping Regulations
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DocuSign Envelope ID: 1 E2EC940-74D1-4271-BC82-3D55CFE444C4 the camp(s), camp materials, or other personal property that are creating or contributing to the violation(s) pursuant to the following procedures:

1. An enforcement officer shall post notice at the location, at least 72 hours in advance, notifying the owner of the campsite and all camping materials and/or personal property that the City shall remove and/or clean-up the campsite and all remaining personal property.

2. A campsite may be removed for violation of this Chapter without a 72-hour notice when there is probable cause for the enforcement official to believe that illegal activity, other than camping, is occurring on the campsite or in the immediate vicinity of the campsite, or the property that comprises the campsite is being used or is intended to be used to commit or facilitate the commission of otherwise illegal activity; or in the event of an exceptional emergency, such as possible site contamination by hazardous materials, or where there is danger to human life or safety. If the danger to human life or safety can be eliminated by moving the established campsite to a safe location, the campsite shall be moved rather than removed.

3. Once the 72-hour notice has been posted, the City may act on the notice and remove the campsite beginning 72 hours after posting for up to ten (10) days following the posting.

4. After a camp has been removed subject to a 72-hour notice or under circumstances when no advance notice is required, the camp and all associated camp facilities must be moved at least two blocks or 1200 feet, whichever is greater, and the City may order that no camp be set up in that same location or a 300-foot radius for up to 30 days. The City will post signs informing the public that camping is temporarily prohibited at the location.

5. When removing personal property, the City will make all reasonable efforts to determine if the property belongs to an individual and has any apparent utility and shall store and make property available as described in subsection E, below. The City will make all reasonable efforts to identify which established campsite property was removed from, to aid in returning the property to its owner.

6. Following removal of personal property from City property or public right-of-way, the City shall post a notice at or as near as possible to the location the property was collected and on the City's website, stating where the personal property is being stored, and listing the phone number and hours a person claiming ownership can collect or make arrangements to collect their personal property.

D. Personal property or camp materials may be removed from public rights-of-way, City property, or a camp or campsite if in violation of the provisions of this Chapter.

E. Personal property removed from public rights-of-way or City property and unclaimed at the time of removal will be stored by the City for a minimum of ninety (90) days, or the duration required by law at the time of removal. The City may dispose of any personal property that remains unclaimed after ninety (90) days, or such duration as required or allowed by law.

1. Items that are perishable, that have no apparent use, are not identifiable as belonging to an individual, or that are in an unsanitary condition due to saturation or contamination from bodily fluids, whether human or animal, or other contamination, will be considered 0 23-0698 Camping Regulations
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DocuSign Envelope ID: 1 E2EC940-74D1-4271-BC82-3D55CFE444C4 garbage, discarded, and will not be stored. Property discarded, dumped, or otherwise abandoned in the public rights-of-way or on City property may be immediately discarded.

2. Weapons, drug paraphernalia, or other contraband, and items that appear to be either stolen or evidence of a crime, shall be given to law enforcement officials.

SECTION 4. This Ordinance has been reviewed for compliance with the California Environmental Quality Act (CEQA), the CEQA Guidelines (Title 14, Division 6, Chapter 3 of the California Code of Regulations), and the City's environmental procedures. The City has determined that this Ordinance is exempt from CEQA pursuant to CEQA Guidelines Section 15060(c)(2), 15060(c)(3), and 15061(b)(3) because the City Council hereby finds with certainty that there is no possibility the passage of this Ordinance will result in a direct or reasonably foreseeable indirect physical change in the environment nor have a significant effect on the environment.

SECTION 5. If any section, subsection, sentence, clause or phrase of this ordinance is held to be invalid or unconstitutional by a decision of a court of competent jurisdiction or preempted by State or Federal legislation, such decision or legislation shall not affect the validity of the remaining provisions of this ordinance.

SECTION 6. This ordinance shall become effective 30 days after its adoption.

SECTION 7. Solvang is a Charter City and has adopted its own rules for summarizing and posting ordinances once they are adopted. A summary of this ordinance will be prepared by the City Clerk. The summary will be posted in three locations after adoption as directed in the Solvang Municipal Code. A true and correct copy of the full ordinance together with a record of the vote of each council member shall be kept by the City Clerk.

PASSED, APPROVED, AND ADOPTED on this 9th day of October 2023. �
DocuSigned by:
� l�o.wi
306835F2802E4 BE
Mark lnfanti, Mayor
APPROVED AS TO FORM: ATTEST:
�DocuSigned by:

L�
Dave Fleishman, City Attorney Annamarie Porter, City Clerk 0 23-0369 Camping Regulations
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DocuSign Envelope ID: 1 E2EC940-74D1-4271-BC82-3D55CFE444C4

STATE OF CALIFORNIA )
COUNTY OF SANTA BARBARA )ss

CITY OF SOL VANG )
I, Annamarie Porter, City Clerk of the City of Solvang, California do hereby certify that the foregoing Ordinance No. 23-0369 was duly introduced at a regular meeting of the City Council held on the 28th day of August, 2023, and was duly adopted at a regular meeting of said City Council held on the 9th day of October 2023, and thereafter signed and approved by the Mayor and attested by the City Clerk, and that said Ordinance was adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

BROWN, CLARKE, INFANTI, C ORONA, E ORONA
NONE
NONE
NONE
Annamarie Porter, City Clerk
0 23-0369 Camping Regulations
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