M 2025-06-23 CC 1
Regular Meeting – 6:30 PM
6:30 PM REGULAR MEETING
CALL TO ORDER
Mayor Brown called the Regular meeting to order at 6:32 p.m. in the City Hall Council Chamber, 1644 Oak Street, Solvang, California.
ROLL CALL
Present: Mayor David Brown, Mayor pro tem Claudia Orona, Councilmembers Mark Infanti, Louise Smith
Absent: Councilmember Elizabeth Orona
Staff: City Manager Randy Murphy, City Attorney Chelsea O’Sullivan, City Clerk Annamarie Porter, Administrative Services Director Wendy Berry, Accounting Supervisor Jason Banta
PLEDGE OF ALLEGIANCE
Accounting Supervisor Banta led in the Pledge of Allegiance.
1. PROCLAMATIONS, COMMENDATIONS AND CEREMONIAL ITEMS - None
2. PRESENTATIONS - None
3. PUBLIC COMMUNICATIONS – NON- AGENDA AND CONSENT ITEMS Mayor Brown invited public comments.
Brentton Tarrant (via Zoom)
Joanne Clark
There were no other public comments.
4. CITY MANAGER REPORT AND ADVANCE CALENDAR
City Manager Murphy reported CalTrans will have a meeting in the City Hall Council Chamber on August 7 at 5:30 p.m. to discuss the bridge over Alamo Pintado Creek and noted there will be community cleanup on August 16th.
5. GC SECTION 53232.3(d) (aka AB 1234) and GC SECTION 84308 (aka SB 1439) REPORT OUT,
COUNCIL COMMENTS, REQUESTS
Councilmember Smith reported meeting with some of the members of the Santa Ynez Valley Citizens Council and the future intent to meet with the owner and walk the Site C property, as well as attending the JPIA seminar in August.
MINUTES
SOLVANG CITY COUNCIL
MONDAY, JUNE 23, 2025
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Mayor Brown reported attending a City Leaders meeting on June 13 in Goleta, a Chamber mixer on June 12, and the Visit Santa Ynez Valley Gold Cup Finale on June 12th, and Pride events.
6. CONSENT ITEMS
a. Approve Order of Agenda as Presented
b. Approve City Council Minutes: June 9, 2025
c. Approve Amendment 3 to the agreement with MNS Engineers Inc. for annual implementation, support, and compliance with the City’s Phase II Small Municipal Stormwater Separate Storm Sewer System (MS4) permit, for the additional amount of $133,000, for a total contract amount not to exceed $484,950, and to extend the term to June 30, 2026. d. Approve Amendment 6 to the Agreement with ZWorld GIS LLC for Geographic Information Systems (GIS) services for the amount not to exceed $41,060 for a total contract amount not to exceed $411,560, and to extend the term to June 30, 2026.
e. Approve Amendment 3 to the Agreement with SP Maintenance for City Wide Street sweeping services, for an additional amount of $43,775 FY 25/26; $45,088 FY 26/27; $46,441 FY 27/28,for a total contract amount not to exceed $419,004 and extend the term to June 30, 2028. f. Approve Amendment No. 5 to the Agreement with Moore & Associates for Transit Management and Marketing Services for an additional amount not to exceed $87,000, for a total contract amount not to exceed $999,758, and to extend the term through June 30, 2026. g. Approve Amendment No. 1 to the Agreement with Tetra Tech, Inc. for Engineering Services for the Fredensborg Canyon Road Multi-Purpose Trail to extend the term to June 30, 2027, with no change to compensation.
h. Adopt Resolution No. 25-1294 approving the 10-year CIP 2024-25 – 2034-35 i. Adopt Resolution No. 25-1295 Setting and Adopting the Salary Range Schedule for Salaried and/or Non-Represented Employees effective July 1, 2025
j. Adopt the Final FY 25-26 Budget.
k. Approve monthly financial report for April and May 2025. l. Adopt Resolution No. 25-1296 Granting a contractual performance bonus to the City Manager and Amending the City Manager Employment Contract to, Effective July 1, 2025, Adjust the Annual Salary and Remove the Performance Bonus Provision and make other Clarifying Edits. m. Approve Administrative Services Manager, Assistant to the City Manager and Community Development Director Job Descriptions.
n. Discussion and possible action to approve Amendment No. 1 to the Agreement with OpenGov for Budgeting and Planning Software for an additional amount of $40,182 for a total contract amount not to exceed $132,665 and to extend the term to June 30, 2026 Motion by Councilmember Smith to approve the Consent Calendar, as presented, seconded by Mayor pro tem Claudia Orona, and carried 4-0. Councilmember Elizabeth Orona absent.
7. PUBLIC HEARINGS
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a. Public Hearing to Consider Adoption of Resolution No. 25-1297 Amending the Appropriation Limit for Fiscal Year 2025-26 Pursuant to Article XIII B of the California Constitution.
Administrative Services Director Berry gave a staff report noting this resolution will have to be ratified at the next City Council meeting to abide by Government Code.
Mayor Brown opened the public hearing and invited public comments.
There were no public comments, and the public hearing was closed.
Motion by Councilmember Infanti to adopt Resolution No. 25-1297, seconded by Mayor pro tem Claudia Orona, and carried 4-0. Councilmember Elizabeth Orona absent.
8. DISCUSSION ITEMS:
a. Discussion and possible Action to Approve the Agreement with the City of Goleta to Provide Library Services for the City of Solvang (including Satellite Locations in Los Olivos and Santa Ynez) in the Amount Not to Exceed $284,855 for in FY 25/26 operating costs during the term of July 1, 2025 – June 30, 2026
City Manager Murphy gave a staff report highlighting a $100,000 increase in the contract due to increased costs and the creation of a sustainable reserve.
JoAnne Plummer, Director of Neighborhood Services for the City of Goleta, answered questions from the Council pertaining to library operations, the relationship with The Friends of Solvang Library, why library services are contracted out and justified the contractual increase.
Mayor Brown invited public comments.
There were no public comments.
City Manager Murphy stated the finance staff reviewed the contract and analyzed the library’s budget and concluded the increase is legitimate and the finance staff reviewed the materials and validated the increase.
Mayor Brown requested Director Plummer to come back in six months and give an update.
Motion by Councilmember Infanti to approve the Agreement with the City of Goleta to Provide Library Services for the City of Solvang (including Satellite Locations in Los Olivos and Santa Ynez) in the Amount Not to Exceed $284,855 for in FY 25/26 operating costs during the term of July 1, 2025 – June 30, 2026, seconded by Councilmember Smith, and carried 4-0. Councilmember Elizabeth Orona absent.
b. Discussion and possible action to approve the Agreement with SaberDome Corporation dba Lanspeed for Information Technology Managed Services in the amount not to exceed $7,937.72 per month plus any reimbursable expenses and service charges actually incurred and invoiced, for a total contract amount not to exceed $105,252.64 annually for the term of July 1, 2025 – June 30, 2028.
Administrative Services Director Berry gave a staff report.
Mayor Brown invited public comments.
There were no public comments.
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Motion by Mayor pro tem Claudia Orona to approve the Agreement with SaberDome Corporation dba Lanspeed for Information Technology Managed Services in the amount not to exceed $7,937.72 per month plus any reimbursable expenses and service charges actually incurred and invoiced, for a total contract amount not to exceed $105,252.64 annually for the term of July 1, 2025 – June 30, 2028, seconded by Councilmember Infanti, and carried 4-0. Councilmember Elizabeth Orona absent.
9. COUNCIL CLOSING COMMENTS – None
10. ADJOURNMENT
The meeting was adjourned at 7:34 p.m.
Respectfully submitted:
Annamarie Porter, CMC, City Clerk
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