Agenda — Solvang City Council, July 14, 2025 (part 3 of 3)

City of Solvang

BACKFLOW INCIDENT REPORT

WATER SYSTEM INFORMATION
Water System: City of Solvang Water System Number: CA4210013

INCIDENT INFORMATION
Date and time of Incident:

Location/Address where the incident was observed:

How was the incident Discovered?

BACKFLOW INFORMATION
Address of premises where backflow originated:

POC Name: Title:

Phone No.: Email:

Connection
Type (check
one):
☐Industrial ☐Commercial ☐Single-Family
Residential
☐Multi-Family
Residential
☐Water
System Facility
☐Recycled
Water
☐Irrigation ☐Other
Description and source of backflow substance. Attach SDS if available.

Was the backflow fluid contained within the user side? ☐Yes ☐No Estimated Number of affected persons:

Number and description of consumer complaints received:

Did any consumers report illness? Please describe.

If applicable, please describe the consumer notification:

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City of Solvang

INVESTIGATION
Please describe the water system investigation including timeframes:

What was the area system pressure at the time of the incident? Is this within typical range? ☐Yes ☐No – Typical pressure:

Was a sample of the water contaminated by the backflow incident collected and stored before flushing? ☐Yes ☐No
Describe all sampling:

DDW recommends laboratory or field sampling for the following parameters:

Total coliform, E. coli, free and total chlorine residual, pH, odor, turbidity, temperature, and color. Additional sampling should be collected at the PWS and regulatory agency’s discretion.

CORRECTIVE ACTIONS
Please describe the corrective actions taken by the City:

Was the chlorine residual increased after discovery of backflow incident? ☐Yes ☐No Date of last hazard assessment conducted at backflow impacted premises:

Did the premise have backflow prevention assemblies? ☐Yes ☐No Date of most recent BPA test(s):_________________
When was the Division of Drinking Water or Local County Health office notified? Date: ____________ Time:____________ Contact Person:______________________________ Was the Division or Local County Health notified within 24 hours? ☐Yes ☐No Other agencies or organizations contacted?

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City of Solvang

CERTIFICATION
Name: Job Title:

Cross Connection Control Certification No.:

Expiration Date:

I certify that the forgoing information is true and correct to the best of my ability.

Signature Date
534
City of Solvang Cross-Connection Control Plan

APPENDIX I: COMPLIANCE NOTICE

535
April 23, 2025
1644 Oak Street, Solvang, CA 93463 ▪ Phone (805) 688-5575 ▪ Email: [email protected] ▪ 2025 TO: PREMISES OWNER OR OCCUPANT
FROM: CITY OF SOLVANG
SUBJECT: NOTICE TO TEST BACKFLOW PREVENTION ASSEMBLY
DUE DATE: SECOND REQUEST - May 9th, 2025
The backflow prevention assembly described on the reverse side of this notice has been installed on premises owned or occupied by you for the protection of the potable water supply.

Under the requirements of the California Cross-Connection Control Policy Handbook, the Santa Barbara County Code, and the City of Solvang Ordinances No. 95-165 and No. 96-179, please have this assembly tested to ensure that it is functioning satisfactorily. Testing is required to be performed when first putting the assembly into service, at the time of reinstatement following a period of inactivity, if the assembly is relocated, and at least annually for the life of the assembly. If found defective, the assembly shall be repaired or replaced without delay. Repair or replacement must be followed by a test to ensure effective operation.

Testing must be performed by a person possessing a valid certificate of competence issued by either the American Water Works Association (AWWA), American Backflow Prevention Association (ABPA), or American Society of Sanitary Engineering (ASSE). A list of certified testers is enclosed for your convenience, please choose an approved tester from our list only. The completed report is to be returned to the City of Solvang by the return date specified above. The responsibility for returning the form rests solely with the owner or occupant, unless the owner or occupant authorizes the tester to send the report to the City of Solvang.

If you have any questions, please feel free to contact the City of Solvang Utility Billing Clerk at (805)688- 5575 x202.

Your cooperation is greatly appreciated.

Sincerely,
Utility Billing Clerk
City of Solvang
UtilityDepartment&WaterDivision
Jose Acosta
Utility Director
[email protected]
Mike Mathews
Water Supervisor
[email protected]
Mariela Lowes
Utility Billing Clerk
[email protected]
536
April 23, 2025
1644 Oak Street, Solvang, CA 93463 ▪ Phone (805) 688-5575 ▪ Email: [email protected] ▪ 2025

APPROVED COMPANIES / INDIVIDUALS PROVIDING BACKFLOW PREVENTION ASSEMBLY TESTING Company Contact Name Certificate # Expiry Date Address City, State, Zip Phone AQUATREX, INC MARK DUBOSE 13400 05/31/2025 218 SOUTH O STREET LOMPOC, CA 93436 (805) 294-0657 AQUATREX, INC AJ REYNOSO 18760 08/31/2025 218 SOUTH O STREET LOMPOC, CA 93436 (805) 294-0657 ATKIN BACKFLOW TESTING SHANE A. ATKIN 13626 09/30/2025 2789 RUCKER ROAD LOMPOC, CA 93436 (805) 733-4544 BACKFLOW TESTING & REPAIR MIKE ROBLES 19996 01/31/2028 313 ROSEMEAD STREET SANTA BARBARA, CA 93110 (805) 698-9401 BAZZELL BACKFLOW SERVICE DAVID BAZZELL 16697 08/31/2026 PO BOX 1536 SOLVANG, CA 93464 (805) 637-0175 COAST PLUMBING MARIO DIAZ PADILLA 36036 10/31/2026 PO BOX 387 BUELLTON, CA 93427 (805) 691-9905 DAVID MEXICO DAVID MEXICO 03616 05/31/2026 449 BLUE BIRD GLEN BUELLTON, CA 93427 (805) 896-3723 GRIFFIN PLUMBING, INC CHRISTOPHER J. GRIFFIN 17342 02/29/2028 PO BOX 2537 ORCUTT, CA 93457 (805) 934-1949 JACK'S PLUMBING JACK BINGHAM 5-2132 03/24/2026 2011 PREISKER LN, STE A SANTA MARIA, CA 93454 (805) 925-0199 JERRY’S PLUMBING & HEATING JOHN COCKRUM 10448 10/31/2025 PO BOX 736 SOLVANG, CA 93464 (805) 688-6973 JERRY'S PLUMBING & HEATING ADRIAN LIMON 18506 01/31/2028 319 N RUSSELL AVE SANTA MARIA, CA 93458 (805) 928-5526 JIM MAINHARDT BACKFLOW SERVICES JIM MAINHARDT 10706 05/31/2026 314 CALOR DRIVE BUELLTON, CA 93427 (805) 705-8964 MID-COAST FIRE PROTECTION, INC MICHAEL BAISCH 18155 03/31/2027 84 INDUSTRIAL WAY, UNIT D BUELLTON, CA 93427 (805) 693-9900 MID-COAST FIRE PROTECTION, INC RYAN GREATHEAD 18771 08/31/2025 84 INDUSTRIAL WAY, UNIT D BUELLTON, CA 93427 (805) 693-9900 MID-COAST FIRE PROTECTION, INC TIMOTHY R. CALLAHAN 18269 06/30/2027 84 INDUSTRIAL WAY, UNIT D BUELLTON, CA 93427 (805) 693-9900MID-COAST FIRE PROTECTION, INC VINCENT M. CARATTINI 13948 07/31/2026 84 INDUSTRIAL WAY, UNIT D BUELLTON, CA 93427 (805) 693-9900 MR. BACKFLOW MATTHEW GRAEF 5-768 10/09/2027 PO BOX 8106 SANTA MARIA, CA 93456 (805) 588-0785 PETERSEN BACKFLOW SERVICE THOMAS PETERSEN 13528 07/31/2025 2200 HILL HAVEN ROAD SOLVANG, CA 93463 (805) 698-0072 PHIL’S BACKFLOW PHIL ROTONDI 5-853 09/15/2026 3913 CLUBHOUSE COURT LOMPOC, CA 93436 (805) 363-3686 RC BACKFLOW RUBEN CAMACHO 18270 06/30/2027 6893 FOXEN CANYON ROAD LOS OLIVOS, CA 93441 (805) 245-3207 RON’S BACKFLOW SERVICE RON SIMPSON 5-1062 08/05/2026 3933 HILLVIEW ROAD SANTA MARIA, CA 93455 (805) 431-7421 WATER WORX LLC PAUL MATSUKAS 19418 01/31/2027 162 VALLEY STATION CIRCLE BUELLTON, CA 93427 (805) 325-1457 ZIERMAN PLUMBING & HEATING ERIC PEREZ 18404 09/30/2027 2341 MEREDITH LANE SANTA MARIA, CA 93455 (805) 928-2511 537
City of Solvang Cross-Connection Control Plan

APPENDIX J: OUTREACH BROCHURE
538
Keeping Drinking Water Safe
Water delivered to consumers is treated
and sampled for hundreds of water
quality indicators and compared to
Federal and California drinking water
standards. This process ensures delivery
of safe drinking water. Despite this
process, improper plumbing can create
cross-connections between drinking
water and non potable sources leading
to potential for or actual contamination
or pollution of drinking water, posing
a hazard to consumers. The City of
Solvang Cross-Connection Control and
Backflow Prevention program is intended
to prevent these potential hazards
and further ensure the delivery of safe
drinking water to consumers.

What is a Cross-Connection?
A cross-connection is an actual or potential
connection between drinking water piping and
a non-potable water source (e.g., sink, toilet,
irrigation system, fire sprinkler system, pool,
chiller, boiler). Drinking water can become
impaired by pollutants or contaminants
through backflow.

For Further Information
Contact:

Mr. Mike Mathews
Water Supervisor
(805) 688-5575
[email protected]
Mr. Andrew Guynn
Lead Operator/Backflow Inspector
(805) 688-5575
[email protected]
Visit the City of Solvang
Backflow Prevention Website
https://www.cityofsolvang.com/
168/Water-Division
City of Solvang
Cross-Connection
Control and Backflow
Prevention Program
539
What is Backflow?
Backflow is the undesired flow of pollutants
or contaminants into the drinking water
system. Backflow can occur through either
backsiphonage or backpressure.

Backsiphonage is created when the supply
water pressure is lowered to a sub-atmospheric
condition. For example, backsiphonage can
occur when a main water line that is installed
below the street surface breaks, causing a
pressure loss downstream of the break, and
drawing water with non-potable substances
from a higher elevation into the drinking water
distribution system.

Backpressure occurs when the downstream
pressure is higher than the supply pressure.

One instance where backpressure can occur is
when circulating pumps installed in a plumbing
system introduce a reverse of flow at a pressure
higher than the supply pressure.

Plumbing fixtures (e.g., lavatories, toilets,
urinals, sinks, tubs, showers, hose bibbs)
installed in accordance with the plumbing
code typically use air gaps or vacuum breakers
to protect drinking water. Other plumbing
systems such as irrigation systems, fire sprinkler
systems, boilers, and chillers are required to
use backflow prevention devices or assemblies
designed to prevent backflow of undesired
substances into the drinking water system.

Examples of backflow
preventers used for controlling
various cross-connections.

Description
Typical CrossConnection
Point of Use
Typical Pollutants or
Contaminants Controlled
Double check backflow
prevention assembly
Fire sprinkler
system
Stagnant water and
pipe residues
Reduced pressure
principle backflow
prevention assembly
Boilers and
chillers Corrosion inhibitors
Reduced pressure
principle backflow
prevention assembly
Irrigation
systems
Fertilizers, herbicides,
and pesticides
Reduced pressure
principle backflow
prevention assembly
Recreational
vehicle dump
station
Sewage
Reduced pressure
principle backflow
prevention assembly
Swimming
pool Swimming pool water
Atmospheric
vacuum breaker Garden hose Used water & fertilizers
Atmospheric
vacuum breaker
Dishwasher and
food processor
Wash water, food waste,
cleaning agents
Atmospheric
vacuum breaker
Irrigation
systems
Fertilizers, herbicides &
pesticides
Backflow Preventer
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State Water Resources Control Board
Division of Drinking Water
June 13, 2025
Jose Acosta, Utility Director
City of Solvang
411 Second Street
Solvang, CA 93463
[email protected]
RE: Approval of Cross-Connection Control Plan, City of Solvang Water Division (CA4210013)
Dear Mr. Acosta,
Thank you for the submission of the Cross-Connection Control Plan (CCCP) for the City of Solvang Water Division (City), submitted to the Division of Drinking Water (DDW) on June 13, 2025. Based on DDW’s review of this CCCP, the City has demonstrated compliance with the CCCP requirements of the Cross-Connection Control Policy Handbook (CCCPH), effective July 1, 2024. DDW has approved this CCCP.

Per the CCCPH, the City is required to submit an updated CCCP to DDW at any time substantial revisions are made to the CCCP.

If you have any questions, please contact our office at (805) 566-1326.

Sincerely,
Jason Cunningham, P.E., District Engineer
Santa Barbara District
Division of Drinking Water
State Water Resources Control Board
541
ORDINANCE NO. 25-0383

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOLVANG, CALIFORNIA AMENDING CHAPTER 4 (CROSS CONNECTION PLAN) OF TITLE 9 (WATER AND SEWER) OF THE SOLVANG MUNICIPAL CODE TO UPDATE THE CITY’S CROSS

CONNECTION PROGRAM AND MAKING A DETERMINATION OF EXEMPTION

UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
WHEREAS, on December 19, 2023, as amended on March 19, 2025, in accordance with Health and Safety Code Section 116407, the State Water Resources Control Board (SWRCB) adopted a Cross-Connection Control Policy Handbook (CCCPH) to establish standards and principles for California’s public water systems, effective July 1, 2024, which replaces regulations previously contained in Title 17 of the California Code of Regulations; and WHEREAS, pursuant to the CCCPH, each public water system must have a cross-connection program and operating rules, ordinances, bylaws, or a resolution to implement that cross-connection program and submit the program to the Division of Drinking Water of the State Water Resources Control Board by July 1, 2025; and
WHEREAS, the City of Solvang has prepared a Cross-Connection Control Plan (“CCC Plan”) pursuant to the amended CCCPH; and
WHEREAS, in order to maintain compliance with the CCCPH and the CCC Plan, the City of Solvang City Council wishes to amend Chapter 4, Cross Connection Program, of Title 9, Water and Sewer, of the Solvang Municipal Code.

NOW, THEREFORE, the people of the charted City of Solvang do ordain as follows:

SECTION 1. Chapter 4 (Cross Connection Program) of Title 9 (Water and Sewer) is hereby amended in its entirety to read as follows:

Chapter 4. Cross Connection Program
9-4-1 Purpose.
9-4-2 Responsibility and administration.
9-4-3 Definitions.
9-4-4 Hazard assessment.
9-4-5 Cross connection protection requirements.
9-4-6 Backflow prevention assemblies.
9-4-7 Backflow prevention assembly testing.
9-4-8 Water service termination.
9-4-9 Hearing.
9-4-1 Purpose.

This chapter is adopted pursuant to the State Water Resources Control Board’s Cross-Connection Control Policy Handbook (CCCPH), and the purpose of this chapter is: (1) to protect the public water supply against actual or potential cross connection by isolating within the premises contamination that may occur because of some undiscovered or unauthorized cross connection on the premises; (2) to eliminate existing connections between drinking water systems and other sources of water that are not approved as safe and potable for human consumption; (3) to eliminate cross connections between drinking water systems and actual or potential sources of contamination; and (4) to prevent the making of cross-connections in the future. This shall be accomplished by the establishment of a crossconnection control program as required by state regulations. 542
9-4-2 Responsibility and administration.

The City Manager or designee shall be responsible for implementing, enforcing and administering the cross-connection control program. An appropriate backflow prevention assembly shall be installed by and at the expense of the property owner, or water user at each user connection where required to prevent backflow from the water user's premises to the domestic water system. It shall be the user's responsibility to comply with City requirements.
9-4-3 Definitions.

As used in this chapter:

Air-Gap Separation (AG). A physical separation of at least two (2) times the effective pipe diameter between the free-flowing discharge end of a potable water supply pipeline and the flood level of an open or non-pressurized receiving vessel and in no case less than one (1) inch.

Approved Water Supply. A water source that has been approved by the State Water Board for domestic use in a public water system and designated as such in a domestic water supply permit issued pursuant to section 116525 of the CHSC.

Auxiliary Water Supply. Any water supply located on the premises of, or available to, the water user other than the approved water supply.

Backflow. A flow condition, caused by a differential in pressure, that causes the undesired or unintended reversal of flow of water or other liquids, gases, mixtures or substances into the distributing pipes of a potable supply of water from any source or sources other than an approved water supply source. Back siphonage is one cause of backflow, back pressure is the other cause.

Backflow Prevention Assembly. A mechanical assembly designed and constructed to prevent backflow, such that while in-line it can be maintained and its ability to prevent backflow, as designed, can be field tested, inspected and evaluated.

Backflow Prevention Assembly Tester. A person who is certified as a backflow prevention assembly tester.

Contamination. A degradation of the quality of the potable water by any foreign substance which interferes with the usefulness or quality of the water.

Cross-Connection. Any actual or potential connection or structural arrangement between a potable water system used to supply water for drinking purposes, including a piping system connected to the public water system and located on the premises of a water user or available to the water user, and any source or systems containing unapproved water or a substance that is not or cannot be approved safe, wholesome and potable. Bypass arrangements, jumper connections, removable sections, swivel or changeover devices or other devices through which backflow could occur, shall be considered cross connections.

Cross-Connection Control Specialist. A person who is certified as a cross-connection control specialist pursuant to section 3.4.2 of the CCCPH.

Distribution System. As defined in section 63750.50 of CCR, Title 22, Division 4, Chapter 13, any combination of pipes, tanks, pumps, etc., which delivers drinking water from a source or treatment facility to the consumer.

Double Check Detector Backflow Prevention Assembly (DCDA). A double check valve backflow prevention assembly that includes a bypass with a water meter and double check backflow prevention 543
assembly, with the bypass’s water meter accurately registering flow rates up to two gallons per minute and visually showing a registration for all rates of flow.

Double Check Valve Backflow Prevention Assembly (DC). An assembly composed of two independently acting and internally-loaded check valves, including tightly closing resilient seated shutoff valves attached at each end of the assembly and fitted with properly located resilient seated test cocks that enable accurate field testing of the assembly.

Hazard Assessment. An evaluation of a user premises designed to evaluate the types and degrees of hazard at a user’s premises.

High Hazard Cross-Connection. A cross-connection that poses a threat to the potability or safety of the public water supply. Materials entering the public water supply through a high hazard cross-connection are contaminants or health hazards.

Low Hazard Cross-Connection. A cross-connection that has been found to not pose a threat to the potability or safety of the public water supply but may adversely affect the aesthetic quality of the potable water supply. Materials entering the public water supply through a low hazard cross-connection are pollutants or non-health hazards.

Health Agency. The California Department of Health Services, or the local health agency with respect to a small water system.

Premises Containment. The protection of a public water system’s distribution system from backflow from a user’s premises through the installation of one or more air gaps or BPAs, installed as close as practical to the user’s service connection, in a manner that isolates the water user’s water supply from the public water system’s distribution system.

Pressure Vacuum Breaker Backsiphonage Prevention Assembly (PVB). An assembly containing an independently-operating internally-loaded check valve and an independently-acting loaded air inlet valve located on the discharge side of the check valve. The assembly is to be equipped with properly located resilient seated test cocks and tightly closing resilient seated shut off valves attached at each end of the assembly that enable accurate field testing of the assembly.

Public Water System (PWS). A system for the provision of piped water to the public for human consumption.

Reclaimed/Recycled Water. Wastewater which, as a result of treatment, is suitable for uses other than potable use.

Reduced Pressure Principle Backflow Prevention Assembly (RP). An assembly containing two independently acting internally-loaded check valves together with a hydraulically operating, mechanically independent pressure differential relief valve located between the check valves and at the same time below the upstream check valve. The unit shall include properly located resilient seated test cocks and tightly closing resilient seated shutoff valves at each end of the assembly to enable accurate field testing of the assembly.

Reduced Pressure Principle Detector Backflow Prevention Assembly (RPDA). An RP that includes a bypass with a water meter and RP, with the bypass’s water meter accurately registering flow rates up to two gallons per minute and visually showing a registration for all rates of flow.

User Premises. Any and all areas on a water user’s or customer's property which is served or has the potential to be served by the public water system.

User’s Service Connection. The point of connection of user's piping to the water supplier's facilities (water meter).
544
Water Supplier. A person or entity who owns or operates a public water system.

Water User. Any person obtaining water from an approved water supply system. 9-4-4 Hazard assessment.

A. Premises where substances harmful to health are handled under pressure in a manner that could permit their entry into the potable water distribution system. This includes chemical or biological process waters and water from potable water distribution system supplies that have deteriorated in sanitary quality.

B. Premises having an auxiliary water supply, unless the auxiliary water supply is accepted as an additional source by the Water Division and is approved by the State Water Board.

C. Premises that have internal cross-connections that are not abated to the satisfaction of the City or the Santa Barbara County Department of Public Health.

D. Premises where cross-connections are likely to occur and entry is restricted so that crossconnection inspections cannot be made with sufficient frequency or at sufficiently short notice to assure that cross-connections do not exist. Such premises will be required to have crossconnection protection meeting the requirements of Section 9-4-5.

E. Premises having a repeated history of cross-connections being established or re-established. 9-4-5 Cross connection protection requirements.

It is unlawful for any person at any time to make or maintain or cause to be made or maintained, temporarily or permanently, for any period of time whatsoever, any cross connection between plumbing pipes or water fixtures being served with water by the City any other source of water supply or to maintain any sanitary fixture or other appurtenances or fixtures which by reason of their construction may cause or allow backflow of water, auxiliary supply or other substances into the water supply system of the City and/or the service pipes or fixtures of any consumer of the City.

A. The type of protection that shall be provided to prevent backflow into the approved water supply system shall be commensurate with the degree of hazard, actual or potential, that exists on the water user's premises.

B. Unprotected cross connections with the public water supply system are prohibited.

C. Whenever backflow protection has been found necessary, the City will require the water user to install an approved backflow prevention assembly by and at his or her expense for continued water services or before a new service will be granted.

D. Wherever backflow protection has been found necessary on an approved water supply line entering a water user's premises, then any and all water supply lines from the City mains entering such premises, buildings or structures shall be protected by an approved backflow prevention assembly. The type of backflow prevention assembly to be installed will be in accordance with the requirements of this chapter.
545
E. Each service connection from the City water system for supplying water to any premises on which any substance is handled in such fashion as may allow its entry into the water system shall be protected against backflow of the water from the premises into the public system. This shall include the handling of process waters and waters originating from the City which have been subjected to deterioration in sanitary quality.

F. Backflow prevention assemblies shall be installed as close as practical to the meter box and public right-of-way to any premises having:

1. internal cross connections that cannot be permanently corrected and controlled to the satisfaction of the health agency and the City; or

2. intricate plumbing and piping arrangements or where accessible for inspection purposes, making it impracticable or impossible to ascertain whether or not cross connections exist; or

3. use of reclaimed/recycled water. Backflow prevention assemblies shall also be installed as close as practical to the meter box and public right-of-way for all commercial, industrial, and irrigation water service connections.

G. Backflow prevention assemblies used for internal protection in lieu of service protection shall be approved by the City. All approved assemblies shall have successfully passed laboratory and field evaluation tests performed by a recognized testing organization which has demonstrated their competency to perform such tests to the California Department of Health Services.

H. The City shall be notified of changes of or additions to the internal plumbing of the premises, to include the addition or replacement of any water using equipment prior to issuance of a land use permit by the City.

I. All internal backflow prevention assemblies shall be tested and maintained in accordance with this chapter.

J. The types of backflow prevention assemblies that may be required include AG, RP, RPDA, DC, and DCDA. The water user may choose a higher level of protection than required by the City. 9-4-6 Backflow prevention assemblies.

Only backflow prevention assemblies which have been approved by the City shall be acceptable for installation by the water user. A list of approved backflow prevention assemblies will be provided upon request to any affected customer. The installation of these approved assemblies must be done as follows. In order to perform any installations on the following types of assemblies, the user must possess one of the following license classifications:

A. Domestic.

1. Plumbing (c-36)

2. General engineering (a)

3. Limited specialty (c-61/d-64)
B. Landscape Irrigation.

1. Plumbing (c-36)

2. General engineering (a)

3. Limited specialty (c-61/d-64)
546

4. Landscape (c-27)
C. Fire Sprinkler System.

1. Plumbing (c-36)

2. General engineering (a)

3. Limited specialty (c-61/d-64)

4. Fire sprinkler (c-16)
The testing, repair or maintenance of backflow prevention assemblies may be performed by certified backflow prevention assembly testers. The owners of any premises on which, or on account of which, backflow prevention assemblies are installed, shall have the backflow prevention assemblies tested by a certified backflow prevention assembly tester who has demonstrated their competency in testing of these backflow prevention assemblies to the City. Backflow prevention assemblies must be tested at least annually and immediately after installation, relocation or repair. The City may require a more frequent testing schedule if it is determined to be necessary. No backflow prevention assembly shall be placed back in service unless it is functioning as required. A report in a form acceptable to the City shall be filed with the City each time a backflow prevention assembly is tested, re-located or repaired. It is the water user's responsibility to make sure the testers' report form is filed with the City by the required time period. All backflow prevention assemblies shall be serviced, overhauled or replaced whenever they are found to be defective and all costs of testing, repair and maintenance shall be borne by the water user.
9-4-7 Backflow prevention assembly training.

A. The City will establish and maintain a list of approved backflow prevention assemblies and an approved certified testers list. The City shall conduct necessary surveys of water user premises to evaluate the degree of potential health hazards. The City shall notify the water user when their assembly needs to be tested. A notice to test will be sent by mail and will have the date the test shall be completed. The water user shall supply proof to the City by such date that the assembly has passed the test. If the test is not completed and proof supplied to the City by the date on the notice to test a final notice will be sent. If the test is not completed and proof supplied to the City within the time set forth in the final notice, then a noncompliance notice will be sent. If the backflow prevention assembly has not been tested and proof of compliance has not been supplied to the City by the date set forth on the noncompliance notice, water service will be terminated on such date unless the user has filed a written request for a hearing on the matter prior to the date set forth on the noncompliance notice. The hearing will be held within 10 days of the written request pursuant to Section 9-4-9. If it is determined that the water user’s water service is a threat to the City’s water system because of the existence of any condition listed in Section 9-4-8(B), then the hearing officer shall order the water service terminated. A failure to appear at the hearing will be deemed an admission that such conditions do exist and shall result in termination of the water service. A reconnect fee in an amount established by resolution of City Council will be charged before the service is reconnected. The water supply to the address will be discontinued until the backflow prevention assembly is tested and certified as functioning properly.

B. The purpose of this chapter is to outline the requirements of the City with regard to persons who test backflow prevention assemblies within the City limits. This procedure is in accordance with this chapter. The following requirements are hereby established:

1. Each applicant shall file with the City a valid photocopy of their certification from a certifying organization.
547

2. Each applicant shall furnish evidence to show that he or she has the necessary tools and equipment to properly test backflow prevention assemblies.

3. Each applicant shall furnish evidence to show his or her test gauges have been recalibrated, and/or the calibration checked within one year of the application date.

Every year thereafter, each applicant will submit the written proof that his or her test gauges have been recalibrated and/or the calibration checked for accuracy by a certified agency.

4. Each applicant shall at any time have his or her certification revoked, suspended or not renewed by the City for improper testing, repairs, reporting and/or violating any of or part of this chapter.
9-4-8 Water service termination.

A. General. When the City encounters a water customer that represents a clear and immediate hazard to the potable water supply that cannot be immediately abated, the City shall institute the following procedures for discontinuing the City's water service to said customer.

B. Basis for Termination. Conditions that create a basis for water service termination shall include, but are not limited to, the following items:

1. Refusal to install a required backflow prevention assembly.

2. Refusal to test a backflow prevention assembly.

3. Refusal to repair a faulty backflow prevention assembly.

4. Refusal to replace a faulty backflow prevention assembly.

5. Direct or indirect connection between the public water system and a sewer line or other nonpotable line.

6. Unprotected direct or indirect connection between the public water system and a system or equipment containing contaminants.

7. Unprotected direct or indirect connection between the public water system and an auxiliary water system.

8. A situation which presents an immediate health hazard to the public water system.

C. Water Service Termination Procedures. The water service will be terminated at the address where the backflow device is located if any of the conditions set forth in subsection B of this section exist and are not corrected by the date set forth in the noncompliance notice, and if the water user does not file a timely appeal from the noncompliance notice, as set forth in section 9- 4-7(A) of this chapter. If water service is terminated, the water service will remain inactive until correction of violations has been approved by the City. 9-4-9 Hearing.

If a noncompliance notice has been served and a timely appeal has been filed with the City pursuant to section 9-4-6, a hearing shall be held before the City Manager or designee at the time and place set forth by the City Manager and within 10 days of the written request for a hearing. At such hearing, the appellant shall present evidence to prove that none of the conditions set forth in section 9-4-8(B) of this chapter exist. The failure of the appellant to appear for the hearing shall be deemed an admission that such conditions do exist. At the conclusion of the hearing, the City Manager shall determine, based upon the evidence presented, whether any of the conditions set forth in section 9-4-8(B) of this chapter 548
exist. If any such conditions exist or the appellant fails to appear for the hearing, the City Manager shall order termination of the water service.

SECTION 2. This Ordinance has been reviewed for compliance with the California Environmental Quality Act (CEQA), the CEQA Guidelines (Title 14, Division 6, Chapter 3 of the California Code of Regulations), and the City’s environmental procedures. The City has determined that this Ordinance is exempt from CEQA pursuant to CEQA Guidelines Section 15061(b)(3) because it can be seen with certainty that there is no possibility the passage of this Ordinance will result in a direct or reasonably foreseeable indirect physical change in the environment nor have a significant effect on the environment.

SECTION 3. If any section, subsection, sentence, clause or phrase of this Ordinance is held to be invalid or unconstitutional by a decision of a court of competent jurisdiction or preempted by State or Federal legislation, such decision or legislation shall not affect the validity of the remaining provisions of this Ordinance.

SECTION 4. This Ordinance shall become effective 30 days after its adoption.

SECTION 5. The City of Solvang is a Charter City and has adopted its own rules for summarizing and posting ordinances once they are adopted. A summary of this Ordinance will be prepared by the City Attorney. The summary will be posted in three locations after adoption as directed in the Solvang Municipal Code. A true and correct copy of the full ordinance together with a record of the vote of each council member shall be kept by the City Clerk.

PASSED, APPROVED, AND ADOPTED on this 11 day of August, 2025. __________________________________
David Brown, Mayor
APPROVED AS TO FORM: ATTEST:
______________________________ ________________________________ Chelsea O’Sullivan, City Attorney Annamarie Porter, City Clerk 549

STATE OF CALIFORNIA )
COUNTY OF SANTA BARBARA )ss

CITY OF SOLVANG )
I, Annamarie Porter, City Clerk of the City of Solvang, California do hereby certify that the foregoing Ordinance No. 25-0383 was duly introduced at a regular meeting of the City Council held on the 14th day of July, 2025, and was duly adopted at a regular meeting of said City Council held on the 11 day of August 2025, and thereafter signed and approved by the Mayor and attested by the City Clerk, and that said Ordinance was adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Annamarie Porter, City Clerk
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CHAPTER 4

CROSS CONNECTION PROGRAM
§ 9-4-1. Purpose.

This chapter is adopted pursuant to the administrative code, title 17 sections 7583 through 7605, public health entitled "regulations relating to cross-connections,"State Water Resources Control Board’s Cross-Connection Control Policy Handbook (CCCPH), and the purpose of this chapter is:
(1) to protect the public water supply against actual or potential cross connection by isolating within the premises contamination that may occur because of some undiscovered or unauthorized cross connection on the premises; (2) to eliminate existing connections between drinking water systems and other sources of water that are not approved as safe and potable for human consumption; (3) to eliminate cross connections between drinking water systems and actual or potential sources of contamination; and (4) to prevent the making of cross -connections in the future. This shall be accomplished by the establishment of a cross -connection control program as required by state regulations.
(Ord. 16-318, 2016)
§ 9-4-2. Responsibility and administration.

The city managerCity Manager or designee shall be responsible for implementing, enforcing and administering the cross -connection control program. An appropriate backflow prevention assembly shall be installed by and at the expense of the property owner, or water user at each user connection where required to prevent backflow from the water user's premises to the domestic water system. It shall be the user's responsibility to comply with cityCity requirements. (Ord. 16-318, 2016)
§ 9-4-3. Definitions.

As used in this chapter:

Air Gap Separation. Refers to a Air-Gap Separation (AG). A physical separation of at least two (2) times the effective pipe diameter between the free -flowing discharge end of a potable water supply pipeline and the flood level of an open or nonpressurenon-pressurized receiving vessel. An "approved air gap" shall be at least double the diameter of the supply pipe measured vertically above the overflow rim of the vessel and in no case less than one (1) inch.

Approved Backflow Prevention Assembly. Assemblies which have passed laboratory and field evaluation tests performed by a recognized testing organization which has demonstrated its competency to perform such tests to the California Department of Health Services.

Approved Water Supply. Refers to any water supply whose potability is regulated by a state or local health agency.

Auxiliary Supply.Approved Water Supply. A water source that has been approved by the State Water Board for domestic use in a public water system and designated as such in a domestic water supply permit issued pursuant to section 116525 of the CHSC.

Auxiliary Water Supply. Any water supply located on the premises of, or available to, the premiseswater user other than the approved water supply.

AWWA Standard. Refers to an official standard developed and approved by the American Water Works Association (AWWA).
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Backflow.Backflow. A flow condition, caused by a differential in pressure, that causes the undesired or unintended reversal of flow of water or other liquids, gases, mixtures or substances into the distributing pipes of a potable supply of water from any source or sources other than an approved water supply source. Back siphonage is one cause of backflow, back pressure is the other cause.

Contamination. Refers to aBackflow Prevention Assembly. A mechanical assembly designed and constructed to prevent backflow, such that while in-line it can be maintained and its ability to prevent backflow, as designed, can be field tested, inspected and evaluated.

Backflow Prevention Assembly Tester. A person who is certified as a backflow prevention assembly tester.

Contamination. A degradation of the quality of the potable water by any foreign substance which interferes with the usefulness or quality of the water.

Cross Connection.Cross-Connection. Any unprotected actual or potential connection or structural arrangement between a potable water system used to supply water for drinking purposes, including a piping system connected to the public water system and located on the premises of a water user or available to the water user, and any source or systems containing unapproved water or a substance that is not or cannot be approved safe, wholesome and potable. Bypass arrangements, jumper connections, removable sections, swivel or changeover devices or other devices through which backflow could occur, shall be considered to be cross connections.

Double Check Valve Assembly. RefersCross-Connection Control Specialist. A person who is certified as a cross-connection control specialist pursuant to ansection 3.4.2 of the CCCPH.

Double Check Detector Backflow Prevention Assembly (DCDA). A double check valve backflow prevention assembly that includes a bypass with a water meter and double check backflow prevention assembly, with the bypass’s water meter accurately registering flow rates up to two gallons per minute and visually showing a registration for all rates of flow.

Double Check Valve Backflow Prevention Assembly (DC). An assembly composed of two independently acting, approved and internally-loaded check valves, including tightly closing resilient seated shutoff valves attached at each end of the assembly and fitted with properly located resilient seated test cocks that enable accurate field testing of the assembly.

Health Agency.Hazard Assessment. An evaluation of a user premises designed to evaluate the types and degrees of hazard at a user’s premises.

Health Agency. The California Department of Health Services, or the local health agency with respect to a small water system.

Premises. Refers to any and all areas on a customer's property which is served or has the potential to 552
be served by the public water system.

Pressure Vacuum Breaker. Refers to anPremises Containment. The protection of a public water system’s distribution system from backflow from a user’s premises through the installation of one or more air gaps or BPAs, installed as close as practical to the user’s service connection, in a manner that isolates the water user’s water supply from the public water system’s distribution system.

Pressure Vacuum Breaker Backsiphonage Prevention Assembly (PVB). An assembly containing an independently -operating internally -loaded check valve and an independently-acting loaded air inlet valve located on the discharge side of the check valve. The assembly is to be equipped with properly located resilient seated test cocks and tightly closing resilient seated shut off valves attached at each end of the assembly. that enable accurate field testing of the assembly.

Public Water Supply System.Public Water System (PWS). A system for the provision of piped water to the public for human consumption.

Reclaimed/Recycled Water. Refers to wastewaterReclaimed/Recycled Water. Wastewater which, as a result of treatment, is suitable for uses other than potable use.

Reduced Pressure Principle Backflow Prevention Assembly. Refers to anReduced Pressure Principle Backflow Prevention Assembly (RP). An assembly containing two independently acting approvedinternally-loaded check valves together with a hydraulically operating, mechanically independent pressure differential relief valve located between the check valves and at the same time below the firstupstream check valve. The unit shall include properly located resilient seated test cocks and tightly closing resilient seated shutoff valves at each end of the assembly. to enable accurate field testing of the assembly.

Service Connection. RefersReduced Pressure Principle Detector Backflow Prevention Assembly (RPDA). An RP that includes a bypass with a water meter and RP, with the bypass’s water meter accurately registering flow rates up to thetwo gallons per minute and visually showing a registration for all rates of flow.

User Premises. Any and all areas on a water user’s or customer's property which is served or has the potential to be served by the public water system.

User’s Service Connection. The point of connection of user's piping to the water supplier's facilities (water meter).

Water User. Refers to anyWater Supplier. A person or entity who owns or operates a public water system.

Water User. Any person obtaining water from an approved water supply system. (Ord. 16-318, 2016)
§ 9-4-4. Hazard Assessment.

The Water Division shall evaluate the degree of potential health hazard to the potable water distribution system, which may result from conditions existing on a water user's premises. The Water Division, however, shall not be responsible for abatement of cross-connections, which may exist within a water user's premises. As a minimum, the evaluation should consider the existence of cross-connections, the type and use of materials handled or likely to be present on the property, the probability of a backflow occurring, distribution system conditions that increase the likelihood of backflow events (such as hydraulic gradient differences impacted by main breaks and high water demand conditions), the degree of piping system complexity and accessibility, the potential for 553
piping system modification. Special consideration shall be given to the premises of the following types of water users:
(1) Premises where substances harmful to health are handled under pressure in a manner that could permit their entry into the potable water distribution system. This includes chemical or biological process waters and water from potable water distribution system supplies that have deteriorated in sanitary quality.
(2) Premises having an auxiliary water supply, unless the auxiliary water supply is accepted as an additional source by the Water Division and is approved by the State Water Board. (3) Premises that have internal cross-connections that are not abated to the satisfaction of the City or the Santa Barbara County Department of Public Health. (4) Premises where cross-connections are likely to occur and entry is restricted so that crossconnection inspections cannot be made with sufficient frequency or at sufficiently short notice to assure that cross-connections do not exist. Such premises will be required to have cross-connection protection meeting the requirements of Section 9-4-5.
(5) Premises having a repeated history of cross-connections being established or re-established. § 9-4-5. Cross connection protection requirements.

It is unlawful for any person at any time to make or maintain or cause to be made or maintained, temporarily or permanently, for any period of time whatsoever, any cross connection between plumbing pipes or water fixtures being served with water by the cityCity any other source of water supply or to maintain any sanitary fixture or other appurtenances or fixtures which by reason of their construction may cause or allow backflow of water, auxiliary supply or other substances into the water supply system of the cityCity and/or the service pipes or fixtures of any consumer of the cityCity.

B. Unprotected cross connections with the public water supply system are prohibited.

C. Whenever backflow protection has been found necessary, the cityCity will require the water user to install an approved backflow prevention assembly by and at his or her expense for continued water services or before a new service will be granted.

D. Wherever backflow protection has been found necessary on an approved water supply line entering a water user's premises, then any and all water supply lines from the cityCity mains entering such premises, buildings or structures shall be protected by an approved backflow prevention assembly. The type of backflow prevention assembly to be installed will be in accordance with the requirements of this chapter.

E. Each service connection from the cityCity water system for supplying water to any premises on which any substance is handled in such fashion as may allow its entry into the water system shall be protected against backflow of the water from the premises into the public system.

This shall include the handling of process waters and waters originating from the cityCity which have been subjected to deterioration in sanitary quality.

F. Backflow prevention assemblies shall be installed as close as practical to the meter box and public right-of-way to any premises having:
(1) internal cross connections that cannot be permanently corrected and controlled to the 554
satisfaction of the health agency and the cityCity; or
(2) intricate plumbing and piping arrangements or where accessible for inspection purposes, making it impracticable or impossible to ascertain whether or not cross connections exist; or F.(3) use of reclaimed/recycled water. Backflow prevention assemblies shall also be installed as close as practical to the meter box and public right-of-way for all commercial, industrial, and irrigation water service connections.

G. Backflow prevention assemblies used for internal protection in lieu of service protection shall be approved by the cityCity. All approved assemblies shall have successfully passed laboratory and field evaluation tests performed by a recognized testing organization which has demonstrated their competency to perform such tests to the California Department of Health Services.

H. The cityCity shall be notified of changes of or additions to the internal plumbing of the premises, to include the addition or replacement of any water using equipment prior to issuance of a land use permit by the cityCity.

I. All internal backflow prevention assemblies shall be tested and maintained in accordance with this chapter.

J. The types of backflow prevention assemblies that may be required include. air gap separation, reduced pressure principle backflow prevention assembly ( AG, RP), reduced pressure principle detector assembly, double check valve assembly, double check detector assembly, pressure vacuum breaker (PVB) assembly., RPDA, DC, and DCDA. The water user may choose a higher level of protection than required by the cityCity. (Ord. 16-318, 2016)
§ 9-4-56. Backflow prevention assemblies.

Only backflow prevention assemblies which have been approved by the cityCity shall be acceptable for installation by the water user. A list of approved backflow prevention assemblies will be provided upon request to any affected customer. The installation of these approved assemblies must be done as follows. In order to perform any installations on the following types of assemblies, the user must possess one of the following license classifications:

A. Domestic.

1. Plumbing (c-36)

2. General engineering (a)

3. Limited specialty (c-61/d-64)
B. Landscape Irrigation.

1. Plumbing (c-36)

2. General engineering (a)

3. Limited specialty (c-61/d-64)

4. Landscape (c-27)
C. Fire Sprinkler System.

1. Plumbing (c-36)
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2. General engineering (a)

3. Limited specialty (c-61/d-64)

Backflow prevention assemblies must be tested at least annually and immediately after installation, relocation or repair. The cityCity may require a more frequentfrequent testing schedule if it is determined to be necessary. No backflow prevention assembly shall be placed back in service unless it is functioning as required. A report in a form acceptable to the cityCity shall be filed with the cityCity each time a backflow prevention assembly is tested, relocatedrelocated or repaired. It is the water user's responsibility to make sure the testers' report form is filed with the cityCity by the required time period. All backflow prevention assemblies shall be serviced, overhauled or replaced whenever they are found to be defective and all costs of testing, repair and maintenance shall be borne by the water user. (Ord. 16-318, 2016)
§ 9-4-67. Backflow prevention assembly testing.

A. A. The cityThe City will establish and maintain a list of approved backflow prevention assemblies and an approved certified testers list. The cityCity shall conduct necessary surveys of water user premises to evaluate the degree of potential health hazards. The cityCity shall notify the water user when their assembly needs to be tested. A notice to test will be sent by mail and will have the date the test shall be completed. The water user shall supply proof to the cityCity by such date that the assembly has passed the test. If the test is not completed and proof supplied to the cityCity by the date on the notice to test a final notice will be sent. If the test is not completed and proof supplied to the cityCity within the time set forth in the final notice, then a noncompliance notice will be sent. If the backflow prevention assembly has not been tested and proof of compliance has not been supplied to the cityCity by the date set forth on the noncompliance notice, water service will be terminated on such date unless the user has filed a written request for a hearing on the matter prior to the date set forth on the noncompliance notice. The hearing will be held within 10 days of the written request. pursuant to Section 9-4-9. If it is determined that the water user’s water service is a threat to the city’sCity’s water system because of the backflow prevention assembly, or lack thereof,existence of any condition listed in Section 9-4-8(B), then the hearing officer shall order the water service terminated. A failure to appear at the hearing will be deemed an admission that such conditions do exist and shall result in termination of the water service. A reconnect fee in an amount established by resolution of city councilCity Council will be charged before the service will beis reconnected. The water supply to the address will be discontinued until the backflow prevention assembly is tested and certified as functioning properly.

B. B. The purpose of this chapter is to outline the requirements of the cityCity with regard to persons who test backflow prevention assemblies within the cityCity limits. This procedure is in accordance with this chapter and administrative code, title 17 section 7605(b).. The following requirements are hereby established:

1. Each applicant shall file with the cityCity a valid photocopy of their certification from 556
the counties of Santa Barbara, Ventura, San Luis Obispo or the American Water Works Association (AWWA) as a certified backflow testera certifying organization.

2. Each applicant shall furnish evidence to show that he or she has the necessary tools and equipment to properly test backflow prevention assemblies.

3. Each applicant shall furnish evidence to show his or her test gauges have been recalibrated, and/or the calibration checked within two yearsone year of the application date. Every two yearsyear thereafter, each applicant will submit the written proof that his or her test gauges have been recalibrated and/or the calibration checked for accuracy by a certified agency.

4. Each applicant shall at any time have his or her certification revoked, suspended or not renewed by the cityCity for improper testing, repairs, reporting and/or violating any of or part of this chapter.
(Ord. 16-318, 2016; Ord. 23-0373, § 41)
§ 9-4-78. Water service termination.

A. A. General. When the cityCity encounters a water customer that represents a clear and immediate hazard to the potable water supply that cannot be immediately abated, the cityCity shall institute the following procedures for discontinuing the cCity's water service to said customer.

A.B.Basis for Termination. Conditions that create a basis for water service termination shall include, but are not limited to, the following items:

1. Refusal to install a required backflow prevention assembly.

2. Refusal to test a backflow prevention assembly.

3. Refusal to repair a faulty backflow prevention assembly.

4. Refusal to replace a faulty backflow prevention assembly.

5. Direct or indirect connection between the public water system and a sewer line or other nonpotable line.

6. Unprotected direct or indirect connection between the public water system and a system or equipment containing contaminants.

7. Unprotected direct or indirect connection between the public water system and an auxiliary water system.

8. A situation which presents an immediate health hazard to the public water system.

B.C. Water Service Termination Procedures. The water service will be terminated at the address where the backflow device is located if any of the conditions set forth in subsection BB of this section exist and are not corrected by the date set forth in the noncompliance notice, and if the water user does not file a timely appeal from the noncompliance notice, as set forth in section 9- 4-67(A) of this chapter. If water service is terminated, the water service will remain inactive until correction of violations has been approved by the cityCity. (Ord. 16-318, 2016)
§ 9-4-89. Hearing.

If a noncompliance notice has been served and a timely appeal has been filed with the cityCity pursuant to section 9-4-6, a hearing shall be held before the city managerCity Manager or designee 557
at the time and place set forth by the city managerCity Manager and within 10 days of the written request for a hearing. At such hearing, the appellant shall present evidence to prove that none of the conditions set forth in section 9-4-78(B) of this chapter exist. The failure of the appellant to appear for the hearing shall be deemed an admission that such conditions do exist. At the conclusion of the hearing, the city managerCity Manager shall determine, based upon the evidence presented, whether any of the conditions set forth in section 9-4-78(B) of this chapter exist. If any such conditions exist, or the city managerappellant fails to appear for the hearing, the City Manager shall order termination of the water service.
(Ord. 16-318, 2016)
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CITY COUNCIL STAFF REPORT
AGENDA ITEM 8.b
Meeting Date: July 14, 2025
SUBJECT: Approve an Agreement with Willdan Engineering for building plan review, building inspection, building official services, and as needed engineering review for time and materials to exceed $300,000 for the term July 14, 2025 - June 30, 2027 and authorize the Mayor to execute on behalf of the City
Approve an Agreement with 4Leaf for building plan review, building inspection, building official services, and engineering review on an “on-call” basis for time and materials not to exceed $50,000 for the term July 14, 2025 - June 30, 2027 and authorize the Mayor to execute on behalf of the City
PREPARED BY: Rafael Castillo, AICP, Community Development Director DISCUSSION:

City staff completed a Request for Proposals (RFP) in May 2025 for building plan check review, inspection, building official services, and as needed reviews for public works projects. City staff received eight (8) proposals for these services. Currently, Willdan Engineering is providing these services, with the exception of Public Works/Engineering reviews. As a part of the previous contract, Willdan receives 80% of the plan check fees, and staff is paid hourly rates. As a part of its newly adopted fee schedule, building review and inspections fees were restructured to ensure applicants who utilize these services pay full cost recovery, and fees are based on project sizes versus previously utilized “valuation” or cost of construction. Therefore, smaller projects should cost less to review, and larger projects will cost more.

Upon careful consideration, staff has selected Willdan Engineering to continue providing building services for the City. Since their initial contract, they have provided building plan review, inspections, and counter service. Their team provides inspection services Tuesday and Thursdays due to a low amount of building permits issued and the City’s size. In fiscal year 2023-2024, Willdan was paid a total of $189,309.13 for services. This amount was reduced in the fiscal year 2024-2025 to $107,393.27 through June 1, 2025. This is a reduction of 43% from the previous fiscal year as the Community Development Department added a Development Services Technician (DST) and expanded counter coverage. The Willdan Engineering Team has been integral in transitioning services to City staff assisting in training its DST, while providing timely expertise on various permits. Willdan has also worked with staff on streamlining the entitlement and building permits process. The previous contract was for an amount not-to-exceed (NTE) $200,000. This has been reduced to $150,000 for each year through June 30, 2027.

In addition to selecting Willdan Engineering, staff recommends an additional “on-call” contract with 4Leaf. It will allow city staff to utilize building plan check review, inspection, and engineering review on an “as needed” basis to ensure the City is receiving the best possible service, as well as provide an alternative company to perform plan checks for certain projects. Both contracts are compensated on a time and materials basis, so it is likely that the entire amount will not be expended. The 4Leaf contract amount has been set to NTE $50,000 for each fiscal year through June 30, 2027.

ALTERNATIVES:

None. City staff lacks sufficient expertise in plan review and the various inspection services that are required by the California Building Code. By extending contracts to two different companies, with Willdan as the primary company receiving work and 4Leaf as “on-call”, the City will have greater flexibility and coverage for the legally required building services. 559
FISCAL IMPACT:

The fiscal impact is up to $200,000, which is currently budgeted for in the 2025-2026 fiscal year and costs incurred are recovered through permit and inspection fees. The $200,000 has been budgeted based on previous year charges, but as of July 1, 2025, the city revised its fee schedule to recapture these expenditure.

ATTACHMENTS:

A – Wildan Engineering Contract
B – 4-Leaf Contract
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CITY OF SOLVANG

PROFESSIONAL SERVICES AGREEMENT

PARTIES AND DATE. This Agreement is made and entered into this 14th day of July, 2025 (“Effective Date”) by and between the CITY OF SOLVANG, a Municipal Corporation and Charter City organized under the Constitution and laws of the State of California with its principal place of business at 1644 Oak Street, Solvang, CA 93463 (“City”) and WILLDAN ENGINEERING, a California Corporation with its principal place of business at 2401 E. Katella Avenue, Suite 300, Anaheim, CA 92806 (“Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement. The parties hereto, in consideration of the mutual covenants contained herein, hereby agree to the following terms and conditions:

1.0 GENERAL PROVISIONS

1.01 Term: This agreement will become effective on the date of execution set forth below, and will continue in effect until terminated as provided herein.

1.02 Services : Consultant shall perform the scope of work (tasks) described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the project schedule which is also set forth in Exhibit A.

Consultant shall determine the method, details and means of performing the abovereferenced services.

Consultant may, at their own expense, employ such assistants and subconsultants, as Consultant deems necessary to perform the services required of Consultant by this agreement.

However, Consultant may not assign this agreement to any other person or entity in the performance of required project-related services, and the City may not control, direct or supervise Consultant’s assistants or employees in the performance of those services.

1.03 Standard of Performance: Consultant’s services shall be performed in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of Consultant’s profession currently practicing under similar conditions. Whenever the scope of work requires or permits approval by the City, it is understood to be approval solely for the purposes of conforming to the requirements of the scope of work and not acceptance of any professional or other responsibility for the work. Such approval does not relieve the Consultant of responsibility for complying with the standard of performance or laws, regulations, industry standards, or from liability for damages caused by negligent acts, errors, omissions, noncompliance with industry standards, or the willful misconduct of Consultant or its subcontractors. By delivery of completed work, Consultant certifies that the work conforms to the requirements of this contract and all applicable federal, state and local laws. If Consultant is retained to perform services requiring a license, certification, registration or other similar requirement under California law, Consultant shall maintain that license, certification, registration or other similar requirement throughout the term of this Contract.

1.04 Compensation: In consideration for the services to be performed by Consultant, City agrees to pay Consultant monetary consideration for professional services in accordance with the fee schedule set forth in Exhibit A. The parties agree that total compensation for fees and costs for time and material services detailed in Exhibit A shall not exceed the sum of $150,000 per fiscal year, for a total of $300,0000, unless and until this Agreement is amended as provided herein.
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1.05 Billing/Payment Terms. All charges for Consultant’s services and authorized related reimbursable expenses shall be billed monthly, and all undisputed charges will be paid by City within 30 (thirty) days of receipt. The bills shall list all tasks under this Agreement, the task budget, project total budget, percentage completed for each task for that month, associated percentage billing against each task, and total billing for that month. In the event the Agreement is based on time & materials billing up to a not-to-exceed amount, the bill shall itemize by date all services and expenses provided during the invoice period (under this Agreement) including a brief description of the nature of work performed, the person or vendor performing them, the applicable billing rate, and the time expended. All Consultant service invoices must be approved by the City Manager prior to payment.

2.0 OBLIGATIONS OF CONTRACTOR

2.01 Contract Management and Service Performance: Principal shall serve as the project manager and will personally prepare, or direct and supervise the preparation of, all work product called for by this agreement. Consultant represents that it has the qualifications, experience and facilities to properly perform all services hereunder in a thorough, competent, timely, and professional manner and shall, at all times during the term of this Agreement, have in full force and affect all licenses required of it by law. Consultant agrees to devote the hours and the human resources necessary to timely perform the services set forth in this agreement in an efficient, professional, and effective manner.

2.02 Avoidance of Conflict of Interest.
(a) Consultant may represent, perform services for, and be employed by additional individuals or entities, in Consultant’s sole discretion, as long as the performance of these extracontractual services does not interfere with or present a conflict with City’s business or interfere with the timely performance and completion of Consultant’s services under this Agreement. (b) Consultant shall comply with all conflict of interest laws and regulations including, without limitation, the City’s Conflict of Interest Code (on file in the City Clerk’s Office). All officers, employees and/or agents of Consultant who will be working on behalf of the City pursuant to this Agreement may be required to file Statements of Economic Interest. Therefore, it is incumbent upon the Consultant to notify the City of any staff changes relating to this Agreement.

(c) In accomplishing the scope of services of this Agreement, all officers, employees and/or agents of the Consultant unless as indicated in Subsection (d), will be performing a very limited and closely supervised function, and therefore, unlikely to have a conflict of interest arise. No disclosures are required for any officers, employees, and/or agents of Consultant, except as indicated in Subsection (d). _____ (Initials).
(d) In accomplishing the scope of services of this Agreement, Consultant will be performing a specialized or general service for the City, and there is substantial likelihood that the Consultant’s work product will be presented, either written or orally for the purpose of influencing a governmental decision. As a result, the following persons shall be subject to the City’s Conflict of Interest Code.
_None_____________________

2.03 Tools and Instrumentalities: Consultant shall provide all tools and instrumentalities to perform the services under this agreement.
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2.04 Workers’ Compensation and Other Employee Benefits: City and Consultant intend and agree that Consultant is an independent contractor of City and agree that Consultant and Consultant’s employees and agents have no right to Workers’ Compensation and other Citysponsored employee benefits. Consultant agrees to provide Workers’ Compensation and other employee benefits, where required by law, for Consultant’s employees and agents. Consultant agrees to hold harmless and indemnify City for any and all claims arising out of any claim for injury, disability, or death of Consultant and any of Consultant’s employees or agents.

2.05 Indemnification
(a) Non-design, non-construction Professional Services: To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8), Consultant shall indemnify, defend, and hold harmless the City, and its elected officials, officers, employees, volunteers, and agents (“City Indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of the Consultant’s performance or Consultant’s failure to perform its obligations under this Agreement or out of the operations conducted by Consultant, including the City’s active or passive negligence, except for such loss or damage arising from the sole negligence or willful misconduct of the City. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant’s performance of this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City’s option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims. (b) Non-design, construction Professional Services: To the extent the Scope of Services involve a “construction contract” as that phrase is used in Civil Code Section 2783, this paragraph shall apply in place of paragraph (a). To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8), Consultant shall indemnify, defend, and hold harmless the City, and its elected officials, officers, employees, volunteers, and agents (“City Indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of the Consultant’s performance or Consultant’s failure to perform its obligations under this Agreement or out of the operations conducted by Consultant, except for such loss or damage arising from the active negligence, sole negligence or willful misconduct of the City. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant’s performance of this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City’s option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims.
(c) Design Professional Services: In the event Consultant is a “design professional”, and the Scope of Services require Consultant to provide “design professional services” as those phrases are used in Civil Code Section 2782.8, this paragraph shall apply in place of paragraphs (a) or (b). To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8) Consultant shall indemnify, defend and hold harmless the City and its elected officials, officers, employees, volunteers and agents (“City Indemnitees”), from and against all claims, damages, injuries, losses, and expenses including costs, attorney fees, expert consultant and expert witness fees arising out of, pertaining to or relating to, the negligence, recklessness or willful misconduct of Consultant, except to the extent caused by the sole negligence, active negligence or willful misconduct of the City. Negligence, recklessness or willful misconduct of any subcontractor employed by Consultant shall be conclusively deemed to be the negligence, recklessness or willful misconduct of Consultant unless adequately corrected by Consultant. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant’s performance of 563
this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City’s option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims. In no event shall the cost to defend charged to Consultant under this paragraph exceed Consultant’s proportionate percentage of fault. However, notwithstanding the previous sentence, in the event one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, Consultant shall meet and confer with other parties regarding unpaid defense costs. (d) Payment by City is not a condition precedent to enforcement of the indemnities in paragraph (a), (b), or (c). In the event of any dispute between Consultant and City, as to whether liability arises from the active negligence, sole negligence or willful misconduct of the City or its officers, employees, or agents, Consultant will be obligated to pay for City’s defense until such time as a final judgment has been entered adjudicating the City as having been actively negligent, solely negligent or as having engaged in willful misconduct. Except as otherwise required by Civil Code Section 2782.8, Consultant will not be entitled in the absence of such a determination to any reimbursement of defense costs including but not limited to attorney’s fees, expert fees and costs of litigation. The provisions of this Section 2.05 shall survive completion of Consultant’s services or the termination of this Agreement.

2.06 Insurance: Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit B attached to and part of this agreement.

2.07 Campaign Contribution Disclosure: Pursuant to Government Code Section 84308, any party to a City proceeding (which includes, but is not limited to, all contracts with the City, other than competitively bid, labor, or personal employment contracts) must disclose on the record any campaign contributions made to a member of the City Council or other elected or appointed officer of the City, any candidate for elected office of the City, or any candidate for elective office of any other agency who is also an elected or appointed officer of the City in excess of $250 in the past 12 months. This disclosure requirement includes contributions by the party’s agent, such as a consultant, and aggregated contributions from persons or entities related to the party. Consultant is required to fill out and provide the attached Exhibit C ‘Applicant/Interested Party Campaign Contribution Disclosure Form’ with submission of this Agreement and to update this form after each contribution and no later than the beginning of any associated proceeding.

3.0 OBLIGATIONS OF CITY

3.01 Cooperation: City agrees to comply with all reasonable requests of Consultant necessary to the performance of Consultant’s duties under this agreement. City employees, agents and officers of the City agree to disclose all information relevant to this project to Consultant. Consultant shall be entitled to reasonably rely upon the accuracy and completeness of information furnished by City, provided that Consultant shall give City prompt written notice of any known defects in such information.

4.0 TERMINATION OF AGREEMENT

4.01 Termination Notice: Notwithstanding any other provision of this agreement, any party hereto may terminate this agreement, at any time, without cause, by giving at least 30 (thirty) days’ prior written notice to the other parties to this agreement.

4.02 Termination on Occurrence of Stated Events: This agreement shall terminate automatically on the occurrence of any of the following events:
564
a. Sale of the business of any party;
b. The end of the 30 (thirty) days as set forth in section 4.01; c. End of the contract to which Consultant’s services were necessary; or d. Assignment of this agreement by Consultant without the consent of City. e. Death of any party.

4.03 Termination by any Party for Default: Should any party default in the performance of this agreement or materially breach any of its provisions, the non-breaching party, at its option, may terminate this agreement, immediately, by giving written notice of termination to the breaching party.

4.04 Termination: This agreement shall terminate on June 30, 2027, unless earlier extended as set forth in this Section. The City, with the agreement of Consultant, is authorized to extend the term of this agreement beyond the termination date, as needed, under the same terms and conditions as set forth in this agreement. Any such extension shall be in writing and be an amendment to this agreement.

5.0 SPECIAL PROVISIONS

5.01 Additional Tasks as May Be Assigned by the City Manager: Prior to initiating any Consultant work on matters relating to the purposes of this Agreement, but outside the Scope of Services for this Agreement, it shall be the responsibility of Consultant to obtain written approval of the City Manager, prior to initiation of such tasks.

5.02 Time Schedule: Consultant is to begin work upon receipt and execution of City contract. Consultant agrees to engage its best efforts to adhere strictly to the schedule set forth in Exhibit A and incorporated herein.

5.03 Work Outside Contract Scope: No payment for changed or additional work shall be made unless the changed or additional work has first been approved in writing by the City Manager and the parties have agreed upon the appropriate adjustment, if any, to the payment schedule and maximum payment amount for the changed or additional work. The Contract Manger may order changes or additions to the scope of work. Whether a change or addition to the scope of work is proposed by the Consultant or ordered by the City Manager, the parties shall in good faith negotiate an appropriate adjustment, if any, to the payment schedule and maximum payment for the changed or additional work. An approved change or addition, along with the payment adjustment, if any, will be effective upon an amendment to this contract executed by both parties. The amendment shall not render ineffective or invalidate unaffected portions of this contract.

5.04 Confidentiality:
(a) Confidential Nature of Information. Consultant shall treat all information obtained from the City in the performance of this contract as confidential and proprietary to the City.

Consultant shall treat all records and work product prepared or maintained by Consultant in the performance of this contract as confidential.
(b) Limitation on use and disclosure. Consultant agrees that it will not use any information obtained as a consequence of the performance of work for any purpose other than fulfillment of Consultant’s scope of work. Consultant will not disclose any information prepared for the City, or obtained from the City or obtained as a consequence of the performance of work to any person other than the City, or its own employees, agents or 565
subcontractors who have a need for the information for the performance of work under this contract unless such disclosure is specifically authorized in writing by the City. (c) Security plan. If requested by the City Manager, Consultant shall prepare a security plan to assure that information obtained from the City or as a consequence of the performance of work is not used for any unauthorized purpose or disclosed to unauthorized persons.

Consultant shall advise the City of any request for disclosure of information or of any actual or potential disclosure of information.
(d) Survival. Consultant’s obligations under this paragraph shall survive the termination of this contract.

6.0 MISCELLANEOUS

6.01 Notices: Except as otherwise expressly provided by law, any and all notices or other communications required or permitted by this agreement or by law to be served on or given to any party to this agreement shall be in writing and delivered or, in lieu of such personal service, when deposited in the United States mail, first class postage prepaid, to the following address for each respective party:

PARTY ADDRESS
TO: CITY OF SOLVANG City of Solvang
1644 Oak Street
Solvang, CA 93463
Attention: City Clerk
Copy to: Chelsea O’Sullivan, City Attorney
Richards, Watson & Gershon
847 Monterey Street, Suite 206
San Luis Obispo, CA 93401
TO: CONSULTANT Willdan Engineering
Vanessa Munoz, Chief Executive Officer
2401 E. Katella Avenue
Anaheim, CA 92806

6.02 Governing Law: This agreement and all matters relating to this agreement shall be governed by the laws of the State of California in force at the time, should any need for interpretation of this agreement or any decision or holding concerning this agreement arise.

6.03 Binding Effect: This agreement shall be binding on and shall inure to the benefit of the heirs, executors, administrators, successors and assigns of the parties hereto, but nothing in this Section shall be construed as consent by City to any assignment of this agreement or any interest in the agreement.

6.04 Remedies: The remedies set forth in this agreement shall not be exclusive, but shall be cumulative with, and in addition to, all remedies now or hereafter allowed by law or equity.

6.05 Due Authority: The parties hereby represent that the individuals executing this agreement are expressly authorized to do so on and in behalf of the parties.

6.06 Ownership of Work Product: Upon delivery, the work product, including without limitation, all original reports, writings, recordings, drawings, files, and detailed calculations 566
developed under this contract are the property of the City. Consultant agrees that all copyrights, which arise from creation of the work pursuant to this contract, shall be vested in the City and waives and relinquishes all claims to copyright or other intellectual property rights in favor of the City. City acknowledges that its use of the work product is limited to the purposes contemplated by the scope of work and that the Consultant makes no representation of the suitability of the work product for use in or application to circumstances not contemplated by the scope of work.

6.07. Integration and Modification:
(a) This contract represents the entire understanding and agreement of the City and Consultant as to those matters contained herein. This agreement correctly sets forth the obligations of the parties hereto to each other as of the date of this agreement. All agreements or representations respecting the subject matter of this agreement not expressly set forth or referred to in this agreement are null and void. No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder. This contract may not be modified, amended, or altered except in writing signed by the City and Consultant.
(b) In the event of any conflict between the terms of this agreement and the terms of an exhibit, the terms of this agreement shall control, even if the exhibit purports to modify this agreement. In the event an exhibit incorporates by reference any additional physical documents, websites, web links or other electronic location not under the control of the City, the parties agree that such additional documents shall have no impact on this agreement and shall be deemed to be void unless actually attached to the exhibit that purports to incorporate such additional document. Notwithstanding the foregoing sentence, the provisions of Section 2.05 of this agreement shall not be altered, amended, limited or otherwise affected in any manner by any language included in an exhibit to this agreement, even if such exhibit purports to affect the provisions of Section 2.05.

Furthermore, any attempt to limit liability to the City that is expressed in an exhibit shall have no force or effect unless City has expressly agreed to such limitation by providing the initials of its authorized representative here: ___________.

6.08. Advice of Counsel: The parties agree that they are aware that they have the right to be advised by counsel with respect to the negotiations, terms, and conditions of this contract, and that the decision of whether or not to seek the advice of counsel with respect to this contract is a decision which is the sole responsibility of each of the parties hereto. This contract shall not be construed in favor or against either party by reason of the extent to which each party participated in the drafting of the contract.

6.09. Independent Review: Each party hereto declares and represents that in entering this contract it has relied and is relying solely upon its own judgment, belief and knowledge of the nature, extent, effect and consequence relating thereto. Each party further declares and represents that this contract is being made without reliance upon any statement or representation not contained herein of any other party, or any representative, agent, or attorney of any other party.

6.10. Attorney Fees: In the event of any controversy, claim or dispute between the parties hereto, arising out of or relating to this agreement, or the breach hereof, the prevailing party shall be entitled, in addition to other such relief as may be granted, to a reasonable sum as and for attorney fees.

6.11 No waiver: The waiver of any breach by any party of any provision of this agreement shall not constitute a continuing waiver or a waiver of any subsequent breach of this agreement. 567

6.12. Assignment: This agreement is specifically not assignable by Consultant to any person or entity. Any assignment or attempt to assign by Consultant whether it be voluntary or involuntary, by operation of law or otherwise, is void and is a material breach of this agreement, giving rise to a right to terminate as set forth in Section 4.03.

6.13. Time for Performance: Except as otherwise expressly provided for in this agreement, should the performance of any act required by this agreement to be performed by either party be prevented or delayed by reason by any act of God, strike, lockout, labor trouble, inability to secure materials, epidemics, pandemics, or any other cause, except financial inability, which is the fault of the party required to perform the act, the time for performance of the act will be extended for a period of time equivalent to the period of delay and performance of the act during the period of delay will be excused: provided, however, that nothing contained in this Section shall exclude the prompt payment by either party as required by this agreement of the performance of any act rendered difficult or impossible solely because of the financial condition of the party required to perform the act.

6.14 Severability: Should any provision of this agreement be held by a court of competent jurisdiction or by a legislative or rulemaking act to be either invalid, void or unenforceable, the remaining provisions of this agreement shall remain in full force and effect, unimpaired by the holding, legislation or rule.

6.15. Construction: The parties agree that each has had an opportunity to have their counsel review this agreement and that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this agreement or any amendments or exhibits thereto. The captions of the sections are for convenience and reference only, and are not intended to be construed to define or limit the provision to which they relate.

6.16. Amendments: Amendments to this agreement shall be in writing and shall be made only with the mutual written consent of all the parties to this agreement.

6.17. Signatures: The individuals executing this contract represent and warrant that they have the legal capacity and authority to do so on behalf of their respective legal entities.

IN WITNESS WHEREOF, the parties have executed this contract on the following date.

CITY OF SOLVANG CONTRACTOR

WILLDAN ENGINEERING

David Brown, Mayor Vanessa Munoz, Chief Executive Officer ATTEST: APPROVED AS TO FORM
Richards, Watson & Gershon

Annamarie Porter, City Clerk Chelsea O’Sullivan, City Attorney 568

EXHIBIT A

SCOPE OF WORK,

FEE SCHEDULE
&

PROJECT SCHEDULE
569

EXHIBIT B

INSURANCE REQUIREMENTS
Prior to the beginning of and throughout the duration of the Work, Consultant will maintain insurance in conformance with the requirements set forth below. Consultant will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth here, Consultant agrees to amend, supplement or endorse the existing coverage to do so. Consultant acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to City in excess of the limits and coverage required in this agreement and which is applicable to a given loss, will be available to City.

Consultant shall provide the following types and amounts of insurance:

Commercial General Liability Insurance using Insurance Services Office “Commercial General Liability” policy form CG 00 01, or a City approved equivalent. Defense costs must be paid in addition to limits. There shall be no cross liability exclusion for claims or suits by one insured against another. Limits are subject to review but in no event less than $1,000,000 per occurrence and in the aggregate.

Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including symbol 1 (Any Auto) or the equivalent. Limits are subject to review, but in no event to be less than $1,000,000 per accident. If Consultant owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If Consultant or Consultant’s employees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such person.

Workers Compensation on a state-approved policy form providing statutory benefits as required by law with employer’s liability limits no less than $1,000,000 per accident or disease.

Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the consultant and “Covered Professional Services” as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer’s duty to defend. The policy retroactive date shall be on or before the effective date of this agreement.

Insurance procured pursuant to these requirements shall be written by insurers that are admitted carriers in the state of California and with an A.M. Bests rating of A- or better and a minimum financial size VII.

General conditions pertaining to provision of insurance coverage by Consultant. Consultant and City agree to the following with respect to insurance provided by Consultant:

1. Consultant agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials, employees and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992, or a City approved equivalent. Consultant also agrees to require all contractors, and subcontractors to do likewise.

2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or Consultant’s employees, or agents, from waiving the right of subrogation prior to a loss. Consultant agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise.

3. All insurance coverage and limits provided by Consultant and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement 570
or any other agreement relating to the City or its operations limits the application of such insurance coverage.

4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing.

5. Consultant’s general liability policy shall not contain any provision or definition that would serve to eliminate so-called “third party action over” claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor.

6. All coverage types and limits required are subject to approval, reasonable modification and reasonable additional requirements by the City, as the need arises. Consultant shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City’s protection without City’s prior written consent.

7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant’s general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Consultant or deducted from sums due Consultant, at City option.

8. Certificate(s) are to reflect that the insurer will provide 30 days notice to City of any cancellation of coverage by the carrier.

9. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Consultant or any subcontractor, is intended to apply first and on a primary, noncontributing basis in relation to any other insurance or self insurance available to City.

10. Consultant agrees to require that subcontractors, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage required of Consultant. Consultant agrees to monitor and review all such coverage and assumes responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review.

11. If Consultant’s existing coverage includes a deductible or self-insured retention, the deductible or selfinsured retention must be declared to the City. At that time the City shall review options with the Consultant, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions. Consultant shall be responsible for paying any deductibles or self-insured retentions on its policies.

12. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increased benefit to City.

13. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement. 571

14. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard.

15. Consultant will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect.

16. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Consultant’s insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five days of the expiration of the coverages.

17. The provisions of any workers’ compensation or similar act will not limit the obligations of Consultant under this agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents.

18. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all-inclusive.

19. These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such.

20. The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section.

21. Consultant agrees to be responsible for ensuring that no contract used between itself and its subconsultants reserves the right to charge City or Consultant for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements.

There shall be no recourse against City for payment of premiums or other amounts with respect thereto.

22. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City.
572

SOLVANG
Proposal
Professional Services, Building Plan
Check and Inspection Services
June 5, 2025

CALIFORNIA
Direct Contact:

Stephanie Spieler
Project Manager
805.290.2217
[email protected]
573
June 5, 2025
City of Solvang
Attn: Rafael Castillo, AICP
Planning and Building Manager
1644 Oak Street
Solvang, CA 93463
SUBJECT: Proposal for Professional Services, Building Plan Check and Inspection Services Dear Rafael Castillo:

Willdan Engineering (Willdan) appreciates the opportunity to submit this proposal for providing Professional Services, Building Plan Check and Inspection Services to the City of Solvang. With over 60 years of unmatched expertise in Building & Safety, Willdan is a leading nationwide Provider for professional, collaborative services for any Government Agency. The advantages of partnering with Willdan include:
 Demonstrates Competence and Expertise
Willdan partners with Municipalities across California to provide customized Professional Services, Building Plan Check and Inspection Services. Our Team has over 1,700 employees including California licensed architects & engineers, ICC certified personnel, and CASp experts.  Experience in the City of Solvang
Since 2019, Willdan has considered itself a partner with the City of Solvang. Willdan currently holds a contract with the City for Professional Services, Building Plan Check and Inspection Services.  Premier Customer Service
Willdan’s Building & Safety Team takes pride in exceeding client expectations. Our success stems from providing knowledgeable, professional team members who deliver code-compliant solutions with a friendly collaborative approach.
 ICC Preferred Provider
The International Code Council (ICC) recognizes Willdan Engineering as a Preferred Provider. Our knowledgeable team offers ICC-approved training sessions for municipalities upon request, with continuing education credits (CEUs) applicable towards obtaining or maintaining ICC Building Code Certifications.

Patrick Johnson, PE, CBO, Director of Building and Safety, is authorized to contractually bind Willdan and will serve as Principal-In-Charge. Stephanie Spieler, CBO, will serve as Project Manager for Professional Services, Building Plan Check and Inspection Services and will oversee day-to-day services provided to the City. Please find their contact information below:

Patrick Johnson
Director of Building and Safety
(909) 915-4361
[email protected]
Stephanie Spieler
Project Manager
(805) 290-2217
[email protected]
574
On behalf of Willdan, we truly welcome the opportunity to continue serving the City of Solvang and its community.

Respectfully submitted,

WILLDAN ENGINEERING
Patrick Johnson, PE, CBO
Director of Building and Safety
575
Proposal for Professional Services
Building Plan Check and Inspection Services
City of Solvang
1  Table of Contents

1. Statement of Qualifications............................................................................................................2

1.1 Experience and Qualifications of the Firm..........................................................................................2

1.2 Organizational Structure and Resumes...............................................................................................3

1.3 Personnel Providing Services to the City.............................................................................................5

1.4 Similar Services Provided by the Firm................................................................................................. 6

1.5 Lawsuits, Liens, Restraining Orders, Etc..............................................................................................7

2. Past Performance and References...................................................................................................8

3. Project Proposal...........................................................................................................................10

3.1 Project Understanding and Management Approach ........................................................................10

3.2 Building Official Services ...................................................................................................................12

3.3 Plan Review Services.........................................................................................................................13

3.4 Building Inspection Services..............................................................................................................14

3.5 Additional Available Professional Services, Building Plan Check and Inspection Services................16

3.6 Quality Assurance/Quality Control....................................................................................................20

4. Contact Information for the Responsible Party..............................................................................21

4.1 Contact Information..........................................................................................................................21

4.2 Area of Responsibility........................................................................................................................21

5. Cost of Services............................................................................................................................22 Appendix: Resumes..........................................................................................................................23 576

SOLVANG

CALIFORNIA
. 6tatePeQt oI 4XalLILcatLoQs
577
Proposal for Professional Services
Building Plan Check and Inspection Services
City of Solvang
2 1. Statement of Qualifications

1.1 Experience and Qualifications of the Firm
Willdan Profile
Willdan Engineering (Willdan), established in May 1964, is a subsidiary of Willdan Group, Inc. (WGI). Nationwide services are provided to clientele through three subsidiary firms – Willdan Engineering, Willdan Energy Solutions, and Willdan Financial Services. We continue to grow to better serve our clients by offering an expanding range of municipal services. Thus, offering a diversified portfolio of strengths. Willdan infuses a Customer First corporate culture. We take great pride in our ability to provide government municipalities with reliable, customer friendly, quality, and cost-efficient services.

Willdan Qualifications
Capabilities
Willdan specializes in critical life-safety, building, health, and fire services nationwide. The Willdan team tailors our services to fit the City of Solvang needs by offering a wide range of specially designed capabilities and technical disciplines through our Building & Safety Division. Currently, our team services 120 Government Municipalities throughout California. We see ourselves as an extension of City Staff.

Approach and Methodology
Willdan’s Building & Safety Division responds to each City’s issues and needs by tailoring every assignment with innovative approaches to unique designs in order increase a structure’s performance capability while remaining compliant with the California codes and standards. Willdan has extensive experience furnishing comprehensive Professional Services, Building Plan Check and Inspection Services to government municipalities providing a consistent, technical foundation to all projects ensuring efficient and cost-effective manners.
578
Proposal for Professional Services
Building Plan Check and Inspection Services
City of Solvang
3 Diverse Experience
As a recognized International Code Council (ICC) Preferred Provider, our qualified team is available to provide training sessions to municipalities. The Willdan team attends regular classes and seminars to remain informed on code updates as well as maintaining active certifications at no additional expense to the client. Our knowledgeable team is available to provide training sessions to municipalities upon request with continuing education credits (CEUs) applicable towards obtaining or maintaining ICC Building Code Certifications.

Customer Service
The Willdan team recognizes customer service is paramount to the success of any organization. Our team excels in adaptability, prompt responses, clear oral and written communication skills, and individualized interaction. These skillsets benefit the City of Solvang development by combining residents and businesses to grow together through our interaction between City staff and various project personnel during the duration of a project.

1.2 Organizational Structure and Resumes
Patrick Johnson, PE, CBO, and Stephanie Spieler, CBO, will work with the City of Solvang’s Building & Safety Division regularly to guarantee the provided services exceed the City’s requirements.

Stephanie Spieler, CBO, has been selected to be the Project Manager to oversee the City of Solvang’s Professional Services, Building Plan Check and Inspection Services.

Stephanie is an experienced Building Official and Project Manager specializing in life, health, and safety building codes. She has proficient knowledge in building inspections, plans examinations, and overseeing Building & Safety operations. She will be responsible for ensuring the City’s day-to-day operational needs are met.

Patrick Johnson, PE, CBO, is the Director of Willdan’s Building and Safety Division. As the Principal-in-Charge, Patrick is responsible for overseeing all Community Development services company wide as well as providing structural and non-structural plan review. Patrick serves as a forensic engineer responsible for justifying probable causes of structural damage caused by expansive soils. He also provides Building Official services to multiple municipalities.

Our Team will meet regularly with City personnel and communicate via phone or email with the Director to verify the following:
 Staffing meets the City’s needs
 Performance of plan reviews are to the satisfaction of the City 579
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Building Plan Check and Inspection Services
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4  General performance of Willdan team members
 Monthly invoices and task orders issued to the City for services  Monitor project budgets to verify compliance with contract limitations  Provide all necessary tools and equipment for Willdan team members  Provide continuing education to employees necessary for maintaining current certifications  Review daily hours and weekly timesheets submitted by team members  Perform regular reviews of team members
Organizational Chart
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Building Plan Check and Inspection Services
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5 1.3 Personnel Providing Services to the City
We are pleased to provide the resumes for the following Proposed Team Members to the City. Please see the resumes in the Appendix: Resumes.

Staff Member Education Professional Certification/License/Registrations Key Team Members
Stephanie Spieler, CBO
Project Manager
26 Years of Experience
Bachelor of Arts from the
University of Kentucky
 ICC Building Official
 ICC Building Inspector
 Various program completions (i.e. 3M, FEMA
Disaster training)
Patrick Johnson, PE, CBO
Principal-in-Charge
29 years of experience
MS, Engineering, California
State Polytechnic
University, Pomona
BS, Structural Engineering,
University Iowa
 Civil Engineer, California No. 67960
 ICC Plans Examiner
 ICC Building Inspector
 ICC Building Official
 Disaster Response Team Member, California
Building Officials
 ICC Building Official Code and Code Specialist
Colton Herbruck
Building Inspector
1 year of experience
Ventura College, Ventura
California
 Accurate Backflow Testing
Support Team Members
Ehab Barakat
Plan Check Engineer
3 years of experience
BS, Civil and Environmental
Engineering, Wayne State
University, Detroit, MI
 ICC Building Plans Examiner
 ICC Building Inspector
Ted Beckwith, PE, SE
Plan Check Engineer
38 years of experience
BS, Civil and Structural
Engineering, California State
University, Fullerton
Construction Technology
Certificate, Riverside
Community College
 Civil Engineer, California No. 48798
 Structural Engineer, California No. 4294
Lonnie Cassidy
Senior Plans Examiner
28 years of experience
Construction Technology
Program, Cosumnes River
College
 ICC Building Official
 ICC Certified Plans Examiner
 ICC Certified CAL Green Plans Examiner
 ICC Certified Commercial Plumbing Inspector
 ICC Certified Commercial Mechanical Inspector
Aaron Cowen, PE, CBO
Plan Check Engineer
30 years of experience
BS, Civil Engineering,
California State University,
Long Beach
 California Professional Engineer, No. 58878
 ICC Plans Examiner
Ricardo Guzman, PE, SE
Plan Check Engineer
26 years of experience
MS, Structural and
Earthquake Engineering,
National University of
Mexico
Civil Engineer Degree,
National University of
Mexico
 Professional Structural Engineer, California No.
1833
 Professional Civil Engineer, California No. 21238
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6 Staff Member Education Professional Certification/License/Registrations Ryan Miller, EIT
Plan Check Engineer
15 years of experience
BS, Engineering, California
State Polytechnic University
AS, CAD/Drafting
Technology
 Engineer-in-Training (EIT)
Steven Raney, CASp, CBO
Building Official/CASp
Specialist
23 years of experience
BS, Management, Northern
Arizona University,
Flagstaff, AZ
 CASp #519
 ICC Commercial Combination Inspector
 ICC California Residential Building Inspector
 ICC Building Plans Examiner
 ICC Certified Building Official
 ICC Building Code Specialist
 ICC Building Inspector
 ICC California Commercial Building Inspector
Carl Wilson, PE, CPE
Plan Check Engineer
39 years of experience
BS, Civil Engineering
University of New Haven,
Connecticut
 Civil Engineer, California #32340
 ICC Plans Examiner #92782

1.4 Similar Services Provided by the Firm
Willdan’s Building & Safety Team provides services to over 100 Municipalities in California, mostly within the Southern California region. As such, our Team Members are well versed in identifying problems and issues within Municipalities and knowledgeable to provide adequate solutions promptly. The Table below highlights some of our Team’s recent experience in providing the same scope items as being requested by the City of Solvang.

Client
Professional Services, Building Plan Check and Inspection Services Building
Official
Building
Plan
Review
Building
Inspection CASp Disaster Response
Fire
Plan
Review
Fire
Inspection
Permit
Technician
City of Bellflower        
City of Big Bear
Lake       
City of Buellton  
City of El Segundo     
City of Fullerton    
City of Goleta      
City of Hermosa
Beach      
City of La Puente      
City of Long Beach    
City of Manhattan
Beach   
City of Moreno
Valley      
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7 Client
Professional Services, Building Plan Check and Inspection Services Building
Official
Building
Plan
Review
Building
Inspection CASp Disaster Response
Fire
Plan
Review
Fire
Inspection
Permit
Technician
City of Norco      
City of Ontario    
City of Pomona    
City of Rancho
Cucamonga   
City of Redlands    
City of Rolling Hills
Estates      
City of San
Bernardino    
City of Santa
Barbara 
City of Sierra Madre      
City of Tustin   
Santa Barbara
County 

1.5 Lawsuits, Liens, Restraining Orders, Etc.

Willdan has no pending conditions such as bankruptcy, pending litigation, planned office closures, impending merger, etc., that would impede Willdan's ability to complete the City's Professional Services, Building Plan Check and Inspection Services Contract.
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. Past PerIorPaQce aQG 5eIereQces
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8 2. Past Performance and References
Within the last five (5) years, Willdan Building & Safety has provided similar services to the following Municipalities.

Project Description
Willdan was recently selected to provide plan review and building inspections of the City’s new library project. Recently received another contract to plan review and inspect another city related project.

Project Description
Willdan is currently providing full Professional Services, Building Plan Check and Inspection Services with in-house Building Official and inhouse Building Technicians and Inspectors; and on-call Building Plans Examiners, Accessible Compliance Review services. Our Scope of Work covers residential and non-residential applications, including structural, life safety, plumbing, electrical, mechanical, accessibility, and energy conservation.

Service Dates
2024 to Present
Client
City of Buelton
107 West Highway 246
Buellton, CA 93427
Contact
Rose Hess, PE
Director of Public Works
(805) 688-5177
[email protected]
Service Dates
2002 to Present
Client
City of Goleta
130 Cremona Drive,
Suite B
Goleta, CA 93117
Contact
Peter Imhof
Director of Planning and
Environmental Services
(805) 961-7541
[email protected]
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Building Plan Check and Inspection Services
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9 Project Description
Willdan is currently providing on-call Professional Services, Building Plan Check and Inspection Services.

Service Dates
Current
Client
Santa Barbara
County
23 E Anapamu Street, # 2
Santa Barbara, CA 93101
Contact
John Green
Assistant Director
(805) 934-6229
[email protected]
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3. Project Proposal
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Proposal for Professional Services
Building Plan Check and Inspection Services
City of Solvang
10 3. Project Proposal

3.1 Project Understanding and Management Approach
The City of Solvang is seeking an experienced consultant to provide Professional Services, Building Plan Check and Inspection Services in the City. The services will include (at minimum) a Building Official, plans examiners, and a building inspector. Our primary goal is to ensure residents and the community’s life, health, safety, and welfare are compliant with City, State, and Federal Codes and standards. This proposal not only outlines our detailed understanding of the City’s requirements, but it emphasizes our strategic approach to delivering effective and efficient Professional Services, Building Plan Check and Inspection Services that align with the City’s objectives.

Subsequent sections will delve into our comprehensive understanding of the Scope of Work and the City of Solvang’s specific needs by detailing our work approach, key personnel & proposed staffing, and execution strategies that meet and exceed the expectations set forth in the Request for Proposals (RFP).

Strength and Stability
Willdan is a full-service Building & Safety consultant. Our robust team will customize a variety of solutions specifically to enhance the City’s needs. We envision our role in the City of Solvang as both facilitator and problem solver to create a long-term successful relationship with the City and the community.

Compliance with Codes and Standards
The Willdan plans examiners and building inspectors
will ensure all projects and associated documentation
are compliant with the 2022 building codes and
upcoming codes, energy conservation codes,
accessibility regulations, municipal code, health and
safety codes, fire codes, and adopted state and federal laws and regulations.
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Proposal for Professional Services
Building Plan Check and Inspection Services
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11 A Team You Can Count On
The City of Solvang can expect to receive not only the highest quality of Professional Services, Building Plan Check and Inspection Services but will have a vast resource of continual support as our team is committed to ensuring guaranteed satisfaction.

Professional Services, Building Plan Check and Inspection Services Service Classification Type of Service
ICC Certified Building Official on-site and on-call
ICC Certified Building Inspectors on-site and on-call
CASp Specialists on-call
ICC Certified Plans Examiners on-call
California Licensed Structural Engineers on-call
ICC Certified Permit Technicians on-call
Building Official
Building Inspection
Permit Technician Plan Review
CASp
Fire
Disaster Recovery
Code Enforcement
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Proposal for Professional Services
Building Plan Check and Inspection Services
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12 3.2 Building Official Services
The Building Official is responsible for overseeing all operations of the Building & Safety Division for the City.

The assigned Building Official will be qualified to
perform the required management duties assigned as
well as meeting the City’s qualifications pertaining to certifications/licensing, education, and experience.

Willdan understands the role of the Building Official to be a liaison with City Departments including (but not
limited to) Planning, Public Safety, Code Enforcement,
Fire, City Attorney’s Office, Public Works, Finance, and Economic Development.

Service Approach
 On call as needed position
 Supervise and lead team members
 Manage, coordinate, and oversee the building plan reviews and inspections  Establish procedures/make procedural decisions
 Inspections of construction sites and buildings
 Conduct investigations including field and office research, investigation follow-ups and preparation of notices, letters, or documents
 Issue Certificates of Use and Occupancy
 Supply technical support with plan reviews and inspections  Make determination on the approval and use of alternative materials and methods of construction
 Make final interpretations concerning the application of building and safety codes  Meet with developers, homeowners, business owners, architects, engineers, and the general public at the City or in the field, as the need dictates to resolve grievances and/or respond to questions and ensure timely project processing incompliance with codes and ordinances
 Respond to emergency callouts for building and safety issues  Provide expertise to high level health/life-safety building enforcement standards
 Issue Red Tags/Yellow Tags to properties deemed
uninhabitable/substandard (when applicable)
 Coordinate inspections and plan reviews with other City Departments (i.e. Code Enforcement and Planning)
 Professionally address and respond to Division complaints  Prepare weekly/monthly/quarterly/yearly Staff reports if required by the City 590
Proposal for Professional Services
Building Plan Check and Inspection Services
City of Solvang
13  Provide monthly billing/invoicing
 Attend City meetings (i.e. pre-construction, construction, City Council, administrative hearings, court summons, etc.)
Additional Services Approach
The City Council Members are essential to the growth and development of the community. Willdan’s Building Officials are experienced in interacting directly with City Council Members. The Building Official will offer professional expertise and guidance when called upon. We understand the camaraderie between the Building Official and Council Members is a vital component for streamlining the City’s vision for the future environment.

3.3 Plan Review Services
Willdan will provide the City of Solvang with licensed professionals and ICC Certified Plans Examiners who have a minimum of two (2) years of previous experience. We understand response time for plan reviews is crucial, and we intend to return comments as outlined in the City’s proposal. Our plans examiners continually attend training courses and conferences to stay current with the code adoptions and amendments.

Service Approach
Plans Examiners verify accuracy and compliance with the following design elements:
 Review plans and applications for conformance to all applicable federal, state, and city building codes; including structural, electrical, mechanical, plumbing, fire/life safety, California energy regulations, and accessibility laws
 Coordinate with applicable City departments and
outside agencies such as Environmental Health
Services and the Fire Department
 Coordinate with City staff regarding routing plans to appropriate departments and track progress
 Provide applicant with plan review correction
comments to achieve conformance
 Respond to inquiries on the phone, in-person, and via e-mail
 Schedule inspections, coordinate with staff, maintain files, and update permit system  Attend meetings as required
 Plan review can be performed on-site, off-site, or a combination of both (subject to the satisfaction of the City)
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Proposal for Professional Services
Building Plan Check and Inspection Services
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14 Willdan’s ICC certified Plans Examiners are experienced in reviewing compliance of accessibility and lifesafety with the current edition of the California codes and standards in conjunction with the supplemental documents. There are no limitations for the types of construction that will be reviewed by our plans examiners.

Additional Services Approach
Willdan enforces a streamlining process where plans
examiners are accessible by phone, email, and in person. It is a standard practice for plans examiners to call the design professional(s) after the second (2nd) review if the project does not appear to be approved on the third (3rd) submittal.

We strive to approve submittals by the third (3rd) review cycle.

Plan Review Response Times
Willdan Plans Examiners will adhere to the City’s response turnaround schedule as follows:

Type Of Project Initial Review Subsequent Reviews
Residential Plan Review 15 business days 10 business days Commercial and Industrial Plan Review 15 business days 10 business days Solar Plans In real time per law 1 working day

3.4 Building Inspection Services
Willdan’s Inspectors are ICC certified and qualified to perform residential, commercial, and industrial inspections ensuring construction complies with the City approved plans, building codes and standards, accessibility, life-safety, and supplemental documents. To comply with the City’s request, Willdan Inspectors will complete daily inspections of active Permits.

Service Approach
 One part-time position with an additional hours or
inspector to be provided as needed
 Prepare daily inspection lists/schedules
 Coordinate inspections with multiple City departments (when applicable)  Familiarize themselves with the City approved plans to verify the on-site/existing conditions are concurrent with those identified on the approved plans, which includes compliance with setbacks, square footage, heights, and other project information  Interact professionally with contractors/developers/property owners during field inspections 592
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Building Plan Check and Inspection Services
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15  Issue correction notices/stop work for non-compliant field items
 Document field changes and inform the applicable City department of the change
 Input inspection results and notations into the City’s database
 Finalize/expire permits
 Investigate code violations with City code enforcement staff  Input inspection information into the City’s permit tracking system, document violations, and coordinate inspection schedule with administrative support staff  Respond to on-call and emergency inspections (when
applicable) including after hours and weekends
 Evaluate emergency situations ranging from a vehicle
crash into a structure to catastrophes/natural disasters  Compliance investigations
 Enforcement and follow ups for: Green Building Code, onsite grading and drainage, NPDES stormwater (SWPPP) and other related duties as assigned
 NPDES compliance inspections shall include verification of treatment best management practices (BMP) devices to ensure proper installation and operation pursuant to the City Water Quality Management Plan (WQMP) for a development project
Additional Services Approach
The Willdan inspection team provides additional services to the clients outside the identified scope of work. The inspection team will attend pre-construction and construction meetings with City staff, contractors/developers, and property owners to aid in resolving field design issues.

Inspection Response Times
Willdan Inspectors will schedule inspections Tuesdays and Thursdays. 593
Proposal for Professional Services
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16 3.5 Additional Available Professional Services, Building Plan Check and Inspection Services
While we offer a wide range of services, Willdan’s team understands every client requires personalized solutions. We offer a variety of customizable services to each client making us an ideal partner with the City of Solvang.

CASp Services
Our CASp Plans Examiners and Inspectors
provide accessibility evaluations of the building
and site to report non-compliant accessibility
implementations. When requested by the City,
the CASp Inspector may assist with legal
support and act as an expert witness. CASp
Inspection services are conducted with a
minimum of 24-hour notice.

Disaster Response & Inspection Services
For over two decades, we have
assisted local and regional
communities recovering from
firestorms, floods, earthquakes,
landslides, mudslides, and other
disasters. Amid the turmoil,
Willdan supports communities with rebuilding their homes and businesses while ensuring the protection of public life-safety. We are equipped to promptly mobilize during catastrophes/disasters, emergencies, and pandemics allowing us to establish a reputation for innovative disaster recovery assistance approaches.

The Willdan Team is ready to
assist by providing efficient
means of reviewing and
approving building permit
applications as well as providing
prompt construction
inspections for affected property owners. We understand that most local and regional Government Agencies are hard pressed to maintain normal services while assisting residents and businesses impacted by a major disaster. For example, on April 11, 2023, Willdan signed a contract with the town of Paradise to perform Building and Safety plan reviews and inspection services for their Willdan assisted
communities with
recovery from the
following disasters:
 Town of Paradise
Firestorm
 Northridge
Earthquake
 Loma Prieta
Earthquake
 Whittier Narrows
Earthquake
 Berkeley Tunnel
Firestorm
 Malibu Flood
 Malibu-Topanga
Firestorm
 Oakland Firestorm
 Calabasas Flood
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Proposal for Professional Services
Building Plan Check and Inspection Services
City of Solvang
17 on-call Post-Fire Rebuilding Assistance project. Paradise was in the direct line of the 2018 Camp Fire, at the time the deadliest and most destructive wildfire in California’s history.

Code Enforcement Services
The Willdan Code Enforcement Team assists Government
Agencies with the difficult task of maintaining the Citizen’s quality of life. Willdan's team offers extensive municipality experience in neighborhood preservation, housing inspection, and code enforcement. Team members are well versed in the challenges the City faces and will offer effective solutions to resolve the most difficult of code violations. Willdan’s Code Enforcement Team provides services to over 100 municipalities in California, most within the Southern California region.

Fire Services
Willdan’s Fire Service Team specializes in critical fire life-safety protection serving municipalities throughout California for over 45 years. We will work with the City to establish a system that works best for the City. The team is comprised of both ICC and State certified Plans Examiners, Inspectors, Fire Marshals, and fire protection Engineers to fulfill the broad range of critical fire lifesafety protection services.

Willdan Engineering’s Supplemental Services
Willdan provides supplemental services to Municipalities upon request. The additional services include, but not limited to:
 Field engineering, investigations, assessments, and
reports
 Development of public information materials, including, but not limited to, forms, technical handouts, brochures, manuals, website enhancements, etc.
 Optimizing solutions pertaining to energy savings
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Building Plan Check and Inspection Services
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18  System improvements to ensure optimal performance and resiliency
 Innovative design to address environmental challenges  Commissioning and retro-commissioning services for new and existing infrastructure
 Analysis audits, planning, and modeling services for
engineering projects
 Municipal Financial Services
Energy Performance Land Development Plan Check Review Services Willdan provides engineering plan review services for a variety of land development projects. The work encompasses review of:
 Improvement plans
 Street plans
 Traffic signal plans
 Striping plans
 Roadway
 Drainage plans
 Sewer, water, grading plans, erosion and sediment control plans  Storm water quality and SWPCP/SWPPP documents
The engineering review is done by licensed civil engineers, with support from technical staff. Our civil engineers draw from the municipal expertise to coordinate the land development review such that all agency condition of approval, regulatory permitting, engineering standard and policies are complied with and also good engineer practices are followed in general. This includes:
 Performing a project site visit, review, and application of information from the soils
 Geologic and Seismic Reports
 Fire Flow Calculations
 Sewer Reports
 Mapping and related documents
 Easements
 Cost estimates and planning documents such as approved site plans and conditions of approval The Willdan Team is adept at coordinating a complete land development review from project inception and conditioning through approval and permitting and also final as built and acceptance procedures. 596
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19 Grading Plan Review Service Approach
As both City Engineer and Building Official for a number of Southern California cities, Willdan has developed the expertise to review all grading projects from both a public works and building department perspective. This unique perspective provides greater coordination between departments.

Willdan combines our City Engineering experience with our Building Official experience to provide an unmatched expertise for grading plan checking for both public and private grading projects. Our unique multi-department perspective provides for detailed coordination of grading plan check reviews. Our ability to spot potential problems between onsite grading and off-site improvements enhances our review process.

Our grading plan check reviews can be accomplished online through our web-based electronic plan review services. With approval of the City, grading plan check applicants can upload their complete plans, soils reports, hydrology calculations, and SWMP on a secure web-site and receive their comments and/or approval electronically. The ability to offer real-time corrections from our plan check staff is a unique service.
 Plans examiners verify accuracy and compliance with the following design elements:
 Review rough and fine grading plans
 Review utility plans including sewer, water and storm drain lines, water quality control measure and required utility easements
 Determine if the project is located in a FEMA designated floodplain and provide comments to ensure compliance with the City’s flood plain codes and FEMA regulations  Project compliance with the Santa Barbara County Stormwater Municipal Separate Storm Sewer System (MS4) permit requirements
 Review of all reports including but not limited to geotechnical engineering and engineering geology reports, hydrology reports, stormwater compliance study, sewer hydraulic reports and water hydraulic reports
 Conformance with any existing or pending final map, parcel map or LLA and associated conditions
Public Improvement Service Approach
Provide civil engineering services to evaluate the conformance of submitted plans, reports, studies, and other engineering documents with all local, state and federal requirements and engineering best practices. Specific compliance reviews and tasks include, but are not limited to:
 The overall design includes notes on plans, grading, streets, sidewalks, storm drains and storm drain pipelines, sanitary sewer system, water pipelines, off-site improvements, water quality control measures and landscape plans
 Reports including but not limited to, geotechnical engineering and engineering geology reports, hydrology reports and stormwater compliance study
 Review civil plans associated with water and sewer public infrastructure, including all related general and construction notes, to ensure conformance with City standards 597
Proposal for Professional Services
Building Plan Check and Inspection Services
City of Solvang
20  Project compliance with the Santa Barbara County Stormwater Municipal Separate Storm Sewer System (MS4) permit requirements
 Review submitted project cost estimates
 Review stormwater pollution prevention plans (SWPPP) to ensure effective combination of controls for erosion, sediment loss and the discharge of wastes to the storm drain system  Review the civil plans with associated public right-of-way landscaping plans to ensure street trees are compliant with Parks Department conditions
 Review civil plans and coordinate with Maintenance Assessment District formation to ensure new City general fund facilities are captured and able to be maintained  Determine if the project is located in a FEMA floodplain and provide comments to ensure compliance with the City’s flood plain codes and FEMA regulations. Coordinate with City for required CLOMRs, LOMRs, LOMA, etc.

3.6 Quality Assurance/Quality Control
Willdan Engineering operates under a daily company-wide Quality Assurance/Quality Control (QA/QC) Program. This program is very effective by ensuring a seamless process of day-to-day operations. To safeguard quality control, the Willdan team is furnished with prevailing tools for tracking plan reviews, issues iPhones and laptop/iPad computers for communication, and supplies field equipment including smart levels, tape measures, hard hats, safety vests, etc. Inspection logs and reports are reviewed weekly by the Willdan Project Manager to monitor construction progress. The Project Manager will consult with the jurisdiction’s Building Official when deficiencies arise and recommend potential solutions. Once a solution is implemented, Willdan will update the quality control procedure. Willdan has built an excellent reputation with our services, leading other jurisdictions to approach us to assist with their special projects. 598

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. &oQtact ,QIorPatLoQ Ior tKe
5espoQsLEle Part\
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Proposal for Professional Services
Building Plan Check and Inspection Services
City of Solvang
21 4. Contact Information for the Responsible Party

4.1 Contact Information
The information below is for the Contact of the Project Manager.

Stephanie Spieler
Project Manager
(805) 290-2217
[email protected]
Willdan Engineering
374 Poli Street, Suite 101
Ventura, CA 93001-2605

4.2 Area of Responsibility
Willdan’s Responsibilities
 Willdan shall provide all Building & Safety Team Members supplies, equipment, software, Code books required to fulfill the agreed contract.
 Willdan shall provide a sufficient number of qualified Engineers, Plans Examiners, combination Inspectors, and Permit Technicians who are available to meet the varying workload demands in the City
 Willdan shall provide the City with a core back-up team that is established to ensure the City is sufficiently always staffed
 The Building Official shall supervise and direct the services and have overall responsibility for the services in accordance with the agreement and scope of work  Typical Professional Services, Building Plan Check and Inspection Services will be invoiced as a percentage of fee for plan review projects and hourly for inspection and building official services  City Projects, Special Events, CASp Experts, after-hour services, emergency services/national disasters will be invoiced as hourly rates for Professional Services, Building Plan Check and Inspection Services
City’s Responsibilities
 Use of plan room storage
 Use of permit file cabinets and wall files
 Use of City copier, fax machine, paper, and equipment 600

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Proposal for Professional Services
Building Plan Check and Inspection Services
City of Solvang
22 5. Cost of Services
Willdan is pleased to propose 80% of the plan check fees collected for plan review services for the City of Solvang and Building Official and inspector services will be charged an hourly charge per the table below.

Willdan’s Hourly Rates are identified below.

Building and Safety Title Hourly Rate
Administrative Assistant $65
Permit Technician $75
Senior Permit Technician $85
Building Official $155
Assistant Building Inspector $90
Building Inspector $105
Senior Building Inspector $115
CASp Inspector $135
Plans Examiner $125
Senior Plans Examiner $135
CASp Plans Examiner $135
Plan Check Engineer $145
After business hours and overtime inspections will be billed at 1.5x of our hourly rate. Holiday inspections will be billed at 2x of our hourly rate. Mileage for inspections will be billed at the current IRS Standard Mileage Rate. Willdan reserves the right to increase rates once per fiscal year to the value between the 12-month % change of the Consumer Price Index for the area and five percent with the notice stated herein.
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Proposal for Professional Services
Building Plan Check and Inspection Services
City of Solvang
23 Appendix: Resumes
Key Personnel
Stephanie Spieler, CBO: Project Manager
Patrick Johnson, PE, CBO: Principal-in-Charge
Colton Herbruck: Building Inspector
Support Team Members
Ehab Barakat: Plan Check Engineer
Ted Beckwith, PE, SE: Plan Check Engineer
Lonnie Cassidy: Senior Plans Examiner
Aaron Cowen, PE: Plan Check Engineer
Ricardo Guzman, PE, SE: Plan Check Engineer
Ryan Miller, EIT: Plan Check Engineer
Steven Raney, CASp, CBO: Building Official/CASp Specialist Carl Wilson, PE, CPE: Plan Check Engineer
604
24 Stephanie Spieler, CBO
Project Manager/Building Official
Stephanie Spieler is Willdan Engineering Project Manager and Certified Building Official with 26 years of experience. Stephanie is available to provide Building Official, inspections, plan checking and permit technician services to our Ventura and Santa Barbara County clients.

Relevant Project Experience
City of Goleta, CA. Building Official. Supervised 5 employees-2 Building Technicians, 2 Building Inspectors, and a Plan reviewer. Ms. Spieler provided assistance to the general public, contractors, engineers, and architects on building code inquiries and recommends corrective action. Also took part in specialized inspection groups. Assisted with the launch of permitting software.

City of Goleta, CA. Deputy Building Official. Assisted the general public, contractors, engineers, and architects on building code inquiries and recommend corrective action. Review commercial and residential building plans and specifications for conformance to California State Building Codes City of Goleta, CA. Building Inspector. Responsible for building, electrical, plumbing and mechanical inspections as well as grading and NPDES inspections. Ms. Spieler also assisted the permit technician in providing permit and plan check information at the public counter and in issuing permits. Responsible for commercial and residential inspections over 15 years.

Performed residential and commercial plan check.

County of Santa Barbara, CA. Building Inspector. Inspected both commercial and residential construction projects for conformance.

County of Santa Barbara, CA. Building Technician and Code Compliance Officer. Ms. Spieler assisted the general public, contractors, engineers, and architects with submittals and permit issuance. Provided assistance to the general public, contractors, engineers, and architects on building code inquiries and recommend corrective action. Performed code enforcement actions.

County of Santa Barbara, CA. Permit Technician/Building Inspector. Ms, Spieler began her County Career as permit technician and was responsible for plan check intake and permit issuance. She was promoted to Building Inspector and was responsible for combination building inspections as well complaints and investigations.

Land Use Planners, Santa Barbara, CA. Project supervision. Responsible for permit submittals and construction drawings.

EDUCATION
BA, University of
Kentucky

PROFESSIONAL

CERTIFICATIONS
ICC Certified Building
Inspector # 5060566
3-M Fire Protection
Products Certificate of
Completion
26 YEARS OF EXPERIENCE
605
25 Patrick Johnson, PE, CBO
Principal-in-Charge
Patrick Johnson has 29 years of construction and engineering experience and is a registered engineer specializing in lightweight commercial, industrial, and residential structures. He has plan checked several tilt-up warehouse buildings up to 2.3 million square feet and numerous structures consisting of braced and moment frames for lateral resistance, prestressed concrete structures, and multi-story buildings up to six stories in height.

As Director of Willdan’s Building and Safety Division, Patrick is responsible for overseeing all Building and Safety services company-wide as well as providing structural plan review. He has attended code enforcement and seismic application seminars and has received his Master of Engineering degree, specializing in structures, from California State Polytechnic University. Patrick has served as acting building official for the cities of Big Bear Lake, Loma Linda, and Rancho Mirage. He has served as a forensic engineer responsible for justifying probable causes of structural damage caused by expansive soils.

As a project manager for Willdan’s On-call Building Official and Building and Safety Services contracts, Patrick works with City managers to plan, organize, direct, and administer the activities of their Building and Safety Departments, including building inspections; inspection of construction; and general rehabilitation or repair of commercial, residential, and industrial properties. He has overseen reviews of building plans, calculations, and specifications for proposed structures; administered building and safety code enforcement; and reviewed construction plans to ensure they meet building codes and zoning regulations. Patrick also oversees inspectors monitoring construction sites to determine whether structures and systems have been installed to meet all construction codes and ordinances for public safety.

Relevant Project Experience
Building Official Services, Cities of Banning, Big Bear Lake, Highland, Loma Linda, March JPA, and Rancho Mirage, CA. Building Official. Responsible for working directly with the City Manager to plan, organize, direct, and administer the activities and operation of the Building and Safety Department, including building inspections, inspection of construction, and the general rehabilitation or repair of commercial, residential, and industrial properties. Oversee the review of building plans, calculations, and specifications for proposed structures. As the administrator of Building and Safety, approve all construction plans to ensure they meet building codes and regulations. Inspect and monitor construction sites to determine if structures and systems are installed to meet all construction codes and ordinances for public safety. Supervise, train, and evaluate; and monitor and coordinate work.

Oversee staff engaged in the preparation and maintenance of records of plans, inspection processes, letters and reports prepared or used in connection with building inspections; respond to questions from property and building owners; and interpret codes.

EDUCATION
BS, Structural
Engineering, University
of Iowa, Iowa City, IA
MS, Engineering,
California State
Polytechnic UniversityPomona

PROFESSIONAL

CERTIFICATIONS
California Professional
Engineer, CE#67960
Arizona Professional
Engineer, CE#50435
Colorado Professional
Engineer, CE#43704
Nevada Professional
Engineer, CE#20699
ICC Building Official
ICC Plans Examiner
ICC Building Inspector
29 YEARS OF EXPERIENCE
606
26 Colton L. Herbruck
Building Inspector
Colton Herbruck has more than 1 year of building inspection experience for public agencies. Building inspections include public buildings, commercial and retail construction, single-family dwellings, and multi-family developments. He coordinates with plan check staff, other municipal departments, and agencies at the permit issuance stage and when finalizing permits and ensures agency compliance with project conditions of approval prior to certificates of occupancies.

Previous Work Experience
City of Goleta. Building Inspector. Mr. Herbruck was Building Inspector for the City of Goleta Building and Safety Department.

Accurate Backflow Testing and Valve Repair, Ventura County, CA. Certified Backflow Technician. Mr. Herbruck was a Ventura County certified Backflow Technician (2022 to 2023). Performed certified backflow prevention device testing, repair, installation and legal inspections for the county of Ventura under employment contract for Accurate Backflow Testing and Valve Repair. Performed hands on manual labor and filled out paperwork regarding test results and legality of installed backflow prevention devices
Alert Communications. Intake Agent/Customer Service and Support. Gathered and submitted information from clients for law firms and attorneys. Worked with customers and clients to fulfill the needs and desires of both the clients and the service provider

EDUCATION
Nordhoff High School,
Ojai, California
Ventura College,
Ventura, California,
Wastewater Treatment
Certification Course,
Backflow & Cross
Connection Control
Certification Course
1 YEAR OF EXPERIENCE
607
27 Ehab Barakat
Plans Examiner
Mr. Ehab Barakat is a Willdan Engineering plans examiner with 3 years of experience.

Relevant Project Experience
Mr. Barakat’s experience includes:
 Examining plans, structural calculations, geotechnical reports, and specifications for compliance with the California Standard Building Codes.  Preparing correction letters to document deviations in submittals and provide applicants with recommendations to meet minimum code requirements.  Advise applicants of any available alternative measures to meet minimum code requirements.
 Respond to questions from architects, engineers, and owners regarding codes and other issues with projects.

EDUCATION
BS, Civil and
Environmental
Engineering, Wayne
State University, Detroit,
Michigan
3 YEARS OF EXPERIENCE
608
28 Ted Beckwith, PE, SE
Plan Check Engineer
Mr. Ted Beckwith is a Willdan Engineering senior plans examiner with 37 years of experience. Mr. Beckwith is experienced in reviewing complex plans for the construction of K-12 public schools and community colleges and performing counter review of minor projects.

Relevant Project Experience
California Division of the State Architect, Riverside, CA. Senior Structural Engineer (Lead). Managed the daily operations of the Riverside Satellite office associated with the San Diego Regional Office. Review complex plans for the construction of K-12 public schools and community colleges. Perform counter review of minor projects. Review of changes to approved plans in the form of addenda, revisions and change orders. Review of deferred submittal documents including, but not limited to fire sprinklers and curtain wall glazing. Assist the design professionals in providing designs that are not only code compliant but economical. Work with architects, engineers, and school districts to obtain compliance with the California.

Building Code especially during design development to achieve better buildings.

Willdan, San Bernardino, CA. Supervising Plan Check Engineer. Managed the staff of plan check engineers and developed staff and training programs. Worked in a fast paced environment on plan review of many complex projects. Resolved issues with permit applicants on code interpretation and application to their project with forward thinking. Trained junior level staff in application of the adopted codes in review of plans. Protectively worked with architects, engineers, contractors and owners to obtain compliance with the adopted codes of the state and more than 20 Building Departments. Prepared technical reports for the consideration of the local building official on matters of interpretation and administrative modifications of the building codes. Proficient in Fire Life Safety, Disabled Access, Structural, Energy Compliance, Electrical, Plumbing and Mechanical review as well as Building Department Administration.

Scott Fazekas & Associates, Irvine, CA. Supervising Plan Check Engineer. Managed the staff of plan check engineers. Worked in a fast paced environment on plan review of many complex projects. Prepared technical reports for the consideration of the local building official on matters of interpretation and administrative modifications of the building codes to effectively apply the code. Resolve issues with permit applicants on code interpretation and application to their project.

Protectively worked with architects, engineers, contractors and owners to obtain compliance with the adopted codes of the state and more than 20 Building Departments. Proficient in Fire Life Safety, Disabled Access, Structural, Energy Compliance, Electrical, Plumbing and Mechanical review as well as Building Department Administration.

EDUCATION
BS, Civil and Structural
Engineering, California
State University,
Fullerton, CA
Certificate in
Construction
Technology, Riverside
Community College,
Riverside, CA

PROFESSIONAL

CERTIFICATIONS
Civil Engineer, California
No. 48798
Structural Engineer,
California No. 4294
ICC Building Plans
Examiner
37 YEARS OF EXPERIENCE
609
29 Lonnie Cassidy
Senior Plans Examiner
Lonnie Cassidy is a Willdan Engineering senior plans examiner with 28 years of experience. Lonnie is available to provide building plan checking services to our Ventura and Santa Barbara County clients.

Relevant Project Experience
City of Goleta, CA. Senior Plans Examiner. Review commercial and residential building plans and specifications for conformance to California State Building Codes.

Provide assistance to the general public, contractors, engineers, and architects on building code inquiries and recommend corrective action.

City of Santa Barbara, CA. Building Plan Check Supervisor. Responsible for supervising 3 Permit Technicians assigned to the Building Public Counter, 2 Plans Examiners and 3 Senior Plans Examiners who are responsible for residential and commercial plan check.

City of Santa Barbara, CA. Senior Plans Examiner. Review commercial and residential building plans and specifications for conformance to California State Building Codes.

Provide assistance to the general public, contractors, engineers, and architects on building code inquiries and recommend corrective action.

LP2A. Plans Examiner. Review commercial and residential building plans and specifications for conformance to California State Building Codes and local ordinances for multiple Cities and Counties.

The Mattey Group. Project Manager. Process entitlement and land use applications for multifamily residence projects. Supervise subcontractor bidding for site and building construction. Review construction loan progress payments for subcontractors. Coordinate subcontractor work schedules.

County of Santa Barbara, CA. Plans Examiner. Review commercial and residential building plans and specifications for conformance to California State Building Codes.

Provide assistance to the general public, contractors, engineers, and architects on building code inquiries and recommend corrective action.

Self Employed. Concrete Special Inspector. Perform required concrete sampling, testing and inspection for shotcrete, gunite and concrete. Review plans for conformance to local building code requirements. Provide Special Inspection Reports to appropriate jurisdictions.

City of Rocklin, CA. Plans Examiner. Review commercial and residential building plans and specifications for conformance to California State Building Codes. Provide assistance to the general public, contractors, engineers, and architects on building code inquiries and recommend corrective action
28 YEARS OF EXPERIENCE

PROFESSIONAL

CERTIFICATIONS
Building Plans Examiner
Building Inspector
CALGreen Plans
Examiner
Reinforced Concrete
Special Inspector
California Commercial
Plumbing Inspector
ICC Commercial
Mechanical Inspector
610
30 Aaron Cowen, PE
Plan Check Engineer
Aaron Cowen, a registered Civil Engineer in California, is a Plan Check Engineer for the Building and Safety Division. Aaron has more than 28 years of experience in the engineering field including design, drafting and plan check experience.

Mr. Cowen’s experience includes the design of wood structures, cantilevered concrete decks, thin-wall concrete shells, retaining walls, foundation systems, and design calculations.

Prior to joining Willdan, Mr. Cowen’s previous engineering experience includes the position of Senior Engineer with a Southern California engineering firm. In this capacity, he was design lead on numerous projects, provided on-site field inspections, and was responsible for the management and administration of all engineering data and information.

Relevant Project Experience
Plan Check. Plan check projects include university buildings, single and multifamily homes, industrial buildings, commercial warehouses, restaurants, motels, solar plans, and numerous tenant improvements.

Sample Jurisdictions:
 City of Tustin
 City of Loma Linda
 County of Riverside
 City of Moreno Valley
 Orange County
 County of Los Angeles
 City of Highland
City of Irvine East Campus Housing Structure project including over 600,000 SF of student housing units. He performed the complete structural plan check on this project which included a five-story wood framed housing structure and reinforced concrete and light gauge steel framed community center. Plans included 140 sheets of structural plans and details and over 2500 sheets of calculations. He numerically and conceptually spot checked all structural aspects of project including gravity, lateral, connections, superstructure, raised reinforced concrete slab, reinforced concrete columns, post-tension slab foundations, wood shear walls, retaining walls, trusses, steel stairs, parking structure, multi-level holddowns. Over 100 issues were discovered and corrected including numerical, conceptual, and coordination errors between calculations and plans.

EDUCATION
California State
University-Long Beach
BS Civil Engineering
Irvine Institute of
Technology
Masters Science
Structural Engineering

PROFESSIONAL

CERTIFICATIONS
California Professional
Engineer, CE#58878
ICC Building Plans
Examiner
ICC Commercial Building
Inspector
Add
Photo
28 YEARS OF EXPERIENCE
611
31 EDUCATION
MS, Structural and
Earthquake Engineering,
National University of
Mexico.

Civil Engineer Degree (5
year Curriculum),
National University of
Mexico

CERTIFICATIONS
Structural, California
No. 1833
Civil Engineer:

California No. 21238
Civil,
Arizona No. 38916 Civil,
Mexico No 155901 Civil,
Washington No. 15338
Civil, Ohio No. E-59652
Ricardo Guzman, PE, SE
Plan Check Engineer
Ricardo Guzman brings diverse industry strengths and experience in international business development and California state government oversight of public school and hospital designs to his employment with Willdan. As a skilled structural engineer, Ricardo has performed structural design of various commercial and agricultural lightgauge steel structures and their foundations in California; and offshore platforms, major port facilities, ore processing plants, and one major hotel in Mexico. His expertise includes management and supervision; plan review; forensic structural engineering; and performing earthquake engineering studies and seismic risk studies.

Ricardo’s structural expertise encompasses a wide range of industrial services:
chemical plants, mining industry plants, spillways, several water supply projects, nuclear power plants, and oil industry facilities.

Relevant Project Experience
California State University (CSU) Buildings. Plan Check Engineer for major buildings:
 New Library for the CSU at Monterey Bay – a five-story concrete building with a modernistic complex structure
 Three-story buckling restrained steel frame building for the Hornet Bookstore and CSU Foundation at CSU Sacramento
 New Parking Garage for the CSU at Sacramento – a six-story post-tensioned concrete building that involved 3-D linear and 2-D push-over dynamic analyses  Canyon Village at CalPoly San Luis Obispo – a $230,000 project with nine housing buildings and two post-tensioned parking structures Commercial Buildings in Northern California. Plan Check Engineer for major commercial buildings:
 New Wheatland Wal-Mart store
 Roseville Galleria Mall additions, alterations and two post-tensioned parking structures
 New two-story Tracy City Hall
 New two-story Auburn Justice Center
Hospitals and School Buildings, CA. Plan Check Engineer for major buildings:
 UCSD Hospital – 12- story (170' high) elevator tower with an eight-story corridor bridging structure and an approximately 25,000-square-foot, three-story addition that required dynamic analysis considerations due to attachment to existing building
 Los Angeles Good Samaritan Hospital – a four-story triangular building that involved an independent dynamic analysis using the ETABS program  Coronado Elementary School – new two-story masonry
26 YEARS OF EXPERIENCE
612
32 Ryan Miller, EIT
Plans Examiner
Ryan Miller is an Engineer in Training (EIT) and graduate of an ABET accredited civil engineering program. He has more than 15 years of experience in drafting/reading plans, and more than 5 years of engineering experience. He is a highly meticulous and resourceful civil engineer with an exceptionally strong engineer knowledge base.

Relevant Project Experience

WILLDAN
Plans Examiner/Checker – Performs technical review of construction documents for completeness, accuracy, and conformance to applicable building codes, ordinances, zoning regulations, and national standards.

CONDON-JOHNSON & ASSOCIATES, INC.

Project/Field Engineer – Managed field activities and implemented engineering designs for deep foundations, shoring, micropiles, tiebacks, ground anchors, and soil nails. Conducted inspections to ensure that the projects are proceeding on schedule and within budget. Maintained inventory of equipment, supplies, and material needed to perform projects. Created plans and submittals in accordance with the applicable building codes including Caltrans Standard Specifications and Plans.

MISSION STEEL
Structural Steel Detailer/Drafter & Checker – Prepared and checked plans for the fabrication and placement of structural steel members (columns, beams, guardrails, stairs, moment frames, etc) for commercial and residential projects in accordance with the applicable building codes.

LAW STEEL
Structural Steel Detailer/Drafter & Checker – Prepared and checked plans for the fabrication and placement of structural steel members (columns, beams, guardrails, stairs, moment frames, etc) for commercial and residential projects in accordance with the applicable building codes.

QUINCY JOIST COMPANY
Structural Steel Detailer/Drafter & Checker – Prepared and checked plans for the manufacture and erection of steel joists and joists girders for commercial and residential projects in accordance with the applicable building codes.

EDUCATION
High Tech Institute
Associates of Science,
CAD/Drafting
Technology
California State
Polytechnic University
Bachelor of Science, Civil
Engineering

REGISTRATION
EIT (Engineer in
Training)
15 YEARS OF EXPERIENCE
613
33 Steve Raney, CASp, CBO
Building Official/CASp Specialist
Steven Raney is a skilled Building Code Professional with 23 years’ experience in State, County, and local jurisdictions and with 17 years’ experience in disabled access standard, building inspections, and plan review. Mr. Raney has experience working within municipal and governmental guidelines for structures and construction. He has worked with various municipalities and is effective in establishing and maintaining effective working relationships with City staff, contractors, and engineers.

Relevant Project Experience
City of Palmdale, CA. Building Official. Oversees the Building & Safety Division, which regulates the construction of all new, remodeled, and existing residential, commercial, and industrial buildings. Mr. Raney administrates all functions including plan checks, inspections, permit issuance, vendors, and preparation of annual budget. As Building Official, he prepares reports, ordinances, and memos for City Council and participates in the Development Advisory Board representing Building & Safety to provide conditions of approval for proposed projects. In addition, Mr. Raney completes inspections and plan review on difficult technical and inspectional problems, particularly where structural safety is concerned.

City of Big Bear Lake, CA. Chief Building Official. Supervised staff of Building Inspectors, Plans Examiners, and Building Permit Technicians to establish and enforce building standards for the purpose of safeguarding public health, safety, and general welfare. Mr Raney oversaw review of building plans, calculations, and specifications for proposed structures; established values of proposed construction, and adopted modifications to the State T-24 codes when necessary.

He resolved code interpretation issues for new and existing buildings for compliance with the adopted Plumbing, Mechanical, Building, Electrical, and City Municipal Codes and worked with other city departments in coordinating plan approval, inspections, and building code related issues.

California Housing & Community Development, Southern CA Area. Codes & Standards Administrator I. Directed, organized, scheduled, and monitored activities and inspections for the Mobile Home Parks Program and staff in the Southern Area office. Duties included enforcement of the Title 24, 25, and HSC codes, as they pertained to the manufacture, install and alteration of all manufactured, modular buildings, and mobile home parks.

County of San Bernardino, CA. Regional Building Inspector Supervisor. Supervised three County Satellite offices, which included Inspections, Plan Checks, Counter Duty, and Permit Technicians. Conducted CASp inspections throughout the County. Inspection of County Capital Improvement Projects.

EDUCATION
BS, Management, Northern
Arizona University, Flagstaff, AZ

PROFESSIONAL

CERTIFICATIONS
CASp #519
ICC Residential Electrical
Inspector
ICC Commercial Combination
Inspector
ICC Combination Inspector
ICC California Residential
Building Inspector
ICC California Residential
Plumbing Inspector
ICC Building Plans Examiner
ICC Certified Building Official
ICC Mechanical Inspector
ICC Electrical Inspector
ICC Plumbing Inspector
ICC Building Code Specialist
ICC California Residential
Combination Inspector
ICC California Residential
Mechanical Inspector
ICC Residential Electrical
Inspector
ICC Building Inspector
ICC California Commercial
Electrical Inspector
ICC California Combination
Inspector
ICC California Commercial
Plumbing Inspector
ICC Residential Plumbing
Inspector
ICC California Commercial
Building Inspector
ICC Residential Mechanical
Inspector
ICC Commercial Mechanical
Inspector
ICC California Commercial
Mechanical Inspector
ICC Commercial Plumbing
Inspector
ICC Commercial Electrical
Inspector

EDUCATION
23 YEARS OF EXPERIENCE
614
34 Carl L. Wilson, PE, CPE
Plan Check Engineer
Carl Wilson, as a Plan Check Engineer, possesses extensive structural and life safety plan checking experience. He is responsible for the complete plan checking for a variety of projects, including complex commercial, industrial, institutional, and residential. For the past 34 years, Mr. Wilson has provided computer generated plan corrections for disabled accessibility, life safety, structural, and energy compliance. He is responsible for all plan check phases, including coordination, scheduling, rechecking, code interpretation, and communicating and meeting with applicants.

Relevant Project Experience
City of Rolling Hills Estates, Building Plan Check, 608 Silver Spur - Mr. Wilson was the Plan Check Engineer who provided as-needed building plan review services for the existing building.

City of Maywood, Building & Safety Plan Check - Provide building and safety plan check services. Review private developments in accordance to adopted building, plumbing, mechanical, electrical, disabled access, and energy codes.

City of Rolling Hills Estates, Building Plan Check, 627 Deep Valley - Mr. Wilson was the Plan Check Engineer who provided building code plan review services for commercial developments on 627 Deep Valley.

City of Rolling Hills - Plan Checker - Mr. Wilson provided building plan check and grading plan check services for this assignment.

County of Los Angeles Department of Public Works - Plan Check Engineer - Mr.

Wilson provided as-needed building plan check services that includes architectural, life-safety, structural, energy, disabled access, plumbing, mechanical, electrical, and grading.

Mr. Wilson has provided plan check services for the following types of facilities:
 City hall remodels
 Unusual retaining wall and foundation systems
 Fire and police station facilities
 Seismic upgrade of hospitals and public facilities
 Health care facilities
 Large multi-use casino/assembly occupancies
 Large religious/church facilities
 Senior citizen centers and senior housing
 Hillside and beachfront custom homes
 Multi-story (hi-rise) hotel facilities
 Multi-story parking structures
 Unreinforced masonry seismic upgrade plan checking
 Wave uprush and coastal protective methods
 Many types of low-rise wood frame structures

EDUCATION
BS, Civil Engineering
University of New
Haven, Connecticut

PROFESSIONAL

CERTIFICATIONS
Civil Engineer, California
#32340
ICC Plans Examiner
#92782
39 YEARS OF EXPERIENCE
615
Direct Contact:

Stephanie Spieler
Project Manager
805.290.2217
[email protected]
374 Poli Street, Suite 101
Ventura, CA 93001-2605
805.653.6597 | 800.491.1720 | Fax: 805.754.2067
www.willdan.com
616

CITY OF SOLVANG

PROFESSIONAL SERVICES AGREEMENT

PARTIES AND DATE. This Agreement is made and entered into this 14th day of July, 2025 (“Effective Date”) by and between the CITY OF SOLVANG, a Municipal Corporation and Charter City organized under the Constitution and laws of the State of California with its principal place of business at 1644 Oak Street, Solvang, CA 93463 (“City”) and 4LEAF, INC., a California Corporation with its principal place of business at 2126 Rheem Drive, Pleasanton, CA 94588 (“Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement. The parties hereto, in consideration of the mutual covenants contained herein, hereby agree to the following terms and conditions:

1.0 GENERAL PROVISIONS

1.01 Term: This agreement will become effective on the date of execution set forth below, and will continue in effect until terminated as provided herein.

Consultant shall determine the method, details and means of performing the abovereferenced services.

Consultant may, at their own expense, employ such assistants and subconsultants, as Consultant deems necessary to perform the services required of Consultant by this agreement.

1.04 Compensation: In consideration for the services to be performed by Consultant, City agrees to pay Consultant monetary consideration for professional services in accordance with the fee schedule set forth in Exhibit A. The parties agree that total compensation for fees and costs for time and material services detailed in Exhibit A shall not exceed the sum of $50,000 per fiscal year, for a total of $100,000, unless and until this Agreement is amended as provided herein.
617

2.0 OBLIGATIONS OF CONTRACTOR

2.03 Tools and Instrumentalities: Consultant shall provide all tools and instrumentalities to perform the services under this agreement.
618

2.05 Indemnification
(a) Non-design, non-construction Professional Services: To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8), Consultant shall indemnify, defend, and hold harmless the City, and its elected officials, officers, employees, volunteers, and agents (“City Indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of the Consultant’s performance or Consultant’s failure to perform its obligations under this Agreement or out of the operations conducted by Consultant, including the City’s active or passive negligence, except for such loss or damage arising from the sole negligence or willful misconduct of the City. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant’s performance of this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City’s option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims. (b) Non-design, construction Professional Services: To the extent the Scope of Services involve a “construction contract” as that phrase is used in Civil Code Section 2783, this paragraph shall apply in place of paragraph (a). To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8), Consultant shall indemnify, defend, and hold harmless the City, and its elected officials, officers, employees, volunteers, and agents (“City Indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of the Consultant’s performance or Consultant’s failure to perform its obligations under this Agreement or out of the operations conducted by Consultant, except for such loss or damage arising from the active negligence, sole negligence or willful misconduct of the City. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant’s performance of this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City’s option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims.
(c) Design Professional Services: In the event Consultant is a “design professional”, and the Scope of Services require Consultant to provide “design professional services” as those phrases are used in Civil Code Section 2782.8, this paragraph shall apply in place of paragraphs (a) or (b). To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8) Consultant shall indemnify, defend and hold harmless the City and its elected officials, officers, employees, volunteers and agents (“City Indemnitees”), from and against all claims, damages, injuries, losses, and expenses including costs, attorney fees, expert consultant and expert witness fees arising out of, pertaining to or relating to, the negligence, recklessness or willful misconduct of Consultant, except to the extent caused by the sole negligence, active negligence or willful misconduct of the City. Negligence, recklessness or willful misconduct of any subcontractor employed by Consultant shall be conclusively deemed to be the negligence, recklessness or willful misconduct of Consultant unless adequately corrected by Consultant. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant’s performance of 619
this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City’s option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims. In no event shall the cost to defend charged to Consultant under this paragraph exceed Consultant’s proportionate percentage of fault. However, notwithstanding the previous sentence, in the event one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, Consultant shall meet and confer with other parties regarding unpaid defense costs. (d) Payment by City is not a condition precedent to enforcement of the indemnities in paragraph (a), (b), or (c). In the event of any dispute between Consultant and City, as to whether liability arises from the active negligence, sole negligence or willful misconduct of the City or its officers, employees, or agents, Consultant will be obligated to pay for City’s defense until such time as a final judgment has been entered adjudicating the City as having been actively negligent, solely negligent or as having engaged in willful misconduct. Except as otherwise required by Civil Code Section 2782.8, Consultant will not be entitled in the absence of such a determination to any reimbursement of defense costs including but not limited to attorney’s fees, expert fees and costs of litigation. The provisions of this Section 2.05 shall survive completion of Consultant’s services or the termination of this Agreement.

2.06 Insurance: Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit B attached to and part of this agreement.

3.0 OBLIGATIONS OF CITY

4.0 TERMINATION OF AGREEMENT

4.02 Termination on Occurrence of Stated Events: This agreement shall terminate automatically on the occurrence of any of the following events:
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a. Sale of the business of any party;
b. The end of the 30 (thirty) days as set forth in section 4.01; c. End of the contract to which Consultant’s services were necessary; or d. Assignment of this agreement by Consultant without the consent of City. e. Death of any party.

4.04 Termination: This agreement shall terminate on June 30, 2025, unless earlier extended as set forth in this Section. The City, with the agreement of Consultant, is authorized to extend the term of this agreement beyond the termination date, as needed, under the same terms and conditions as set forth in this agreement. Any such extension shall be in writing and be an amendment to this agreement.

5.0 SPECIAL PROVISIONS

Consultant shall treat all records and work product prepared or maintained by Consultant in the performance of this contract as confidential.
(b) Limitation on use and disclosure. Consultant agrees that it will not use any information obtained as a consequence of the performance of work for any purpose other than fulfillment of Consultant’s scope of work. Consultant will not disclose any information prepared for the City, or obtained from the City or obtained as a consequence of the performance of work to any person other than the City, or its own employees, agents or 621
subcontractors who have a need for the information for the performance of work under this contract unless such disclosure is specifically authorized in writing by the City. (c) Security plan. If requested by the City Manager, Consultant shall prepare a security plan to assure that information obtained from the City or as a consequence of the performance of work is not used for any unauthorized purpose or disclosed to unauthorized persons.

6.0 MISCELLANEOUS

Kevin Duggan, Chief Executive Office, Secretary
2126 Rheem Drive
Pleasanton, CA 94588

6.04 Remedies: The remedies set forth in this agreement shall not be exclusive, but shall be cumulative with, and in addition to, all remedies now or hereafter allowed by law or equity.

6.05 Due Authority: The parties hereby represent that the individuals executing this agreement are expressly authorized to do so on and in behalf of the parties.

6.06 Ownership of Work Product: Upon delivery, the work product, including without limitation, all original reports, writings, recordings, drawings, files, and detailed calculations 622
developed under this contract are the property of the City. Consultant agrees that all copyrights, which arise from creation of the work pursuant to this contract, shall be vested in the City and waives and relinquishes all claims to copyright or other intellectual property rights in favor of the City. City acknowledges that its use of the work product is limited to the purposes contemplated by the scope of work and that the Consultant makes no representation of the suitability of the work product for use in or application to circumstances not contemplated by the scope of work.

6.11 No waiver: The waiver of any breach by any party of any provision of this agreement shall not constitute a continuing waiver or a waiver of any subsequent breach of this agreement. 623

6.16. Amendments: Amendments to this agreement shall be in writing and shall be made only with the mutual written consent of all the parties to this agreement.

6.17. Signatures: The individuals executing this contract represent and warrant that they have the legal capacity and authority to do so on behalf of their respective legal entities.

IN WITNESS WHEREOF, the parties have executed this contract on the following date.

CITY OF SOLVANG CONTRACTOR
4LEAF, INC.

David Brown, Mayor Kevin Duggan, Chief Executive Officer ATTEST: APPROVED AS TO FORM
Richards, Watson & Gershon

Annamarie Porter, City Clerk Chelsea O’Sullivan, City Attorney 624

EXHIBIT A

SCOPE OF WORK,

FEE SCHEDULE
&

PROJECT SCHEDULE
625

EXHIBIT B

Consultant shall provide the following types and amounts of insurance:

Workers Compensation on a state-approved policy form providing statutory benefits as required by law with employer’s liability limits no less than $1,000,000 per accident or disease.

General conditions pertaining to provision of insurance coverage by Consultant. Consultant and City agree to the following with respect to insurance provided by Consultant:

3. All insurance coverage and limits provided by Consultant and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement 626
or any other agreement relating to the City or its operations limits the application of such insurance coverage.

8. Certificate(s) are to reflect that the insurer will provide 30 days notice to City of any cancellation of coverage by the carrier.

19. These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such.

There shall be no recourse against City for payment of premiums or other amounts with respect thereto.

PROPOSAL TO PROVIDE

BUILDING PLAN

CHECK AND

INSPECTION

SERVICES

CITY OF

SOLVANG
JUNE 5, 2025
4LEAF, INC.

TO THE
4440 VON KARMAN AVE., STE. 300
NEWPORT BEACH, CA 92660
(949) 877-9432
629

TABLE OF
4LEAF, INC.

CONTENTS
SECTION 0

COVER LETTER
SECTION 1 1 - 12

STATEMENT OF QUALIFICATIONS
SECTION 3 17 - 24

PROJECT PROPOSAL
SECTION 2 13 - 16

PAST PERFORMANCE AND REFERENCES
SECTION 4 25

CONTACT INFORMATION FOR THE

RESPONSIBLE PARTY
SECTION 5 26 - 27

COST OF SERVICES
630
SECTION 0
4LEAF, INC.

COVER LETTER

BUILDING PLAN CHECK AND

INSPECTION SERVICES

CITY OF SOLVANG
TO THE

PROPOSAL TO PROVIDE
631
City of Solvang June 5, 2025
1644 Oak Street
Solvang, CA 93463
Attn: Rafael Castillo, AICP, Planning and Building Manager RE: Proposal to Provide Building Plan Check and Inspection Services to the City of Solvang
4LEAF, Inc. (4LEAF), is pleased to present our proposal to provide Building Plan Check and Inspection Services to the City of Solvang (City). 4LEAF has provided plan review, inspection, building official, and other related building department services to numerous public agencies throughout California for over 24 years. We look forward to the opportunity to provide these services to the City for upcoming projects. 4LEAF is uniquely qualified and is an ideal consultant choice for the following reasons:
 Familiar & Local Consultant
In 2019, 4LEAF provided the City of Solvang with Plan Review Services to support the City’s Building Department. In addition to the City of Solvang, 4LEAF has provided Building and Safety services to numerous municipalities throughout Southern California. Our firm is more than capable of handling the requirements of the City. We have the staff necessary to address any needs the City may have in an on-site or remote capacity.

Our current and previous clients include, but are not limited to:
• City of Artesia
• City of Chino Hills
• City of Gardenia
• City of Glendale
• City of Lancaster
• City of Lomita
• City of Orange
• City of San Fernando
• City of Seal Beach
• County of Santa Barbara
• County of San Luis Obispo
• County of Orange
 Full-Service Firm
As a full-service firm, 4LEAF can provide Professional Consulting services to aid with heavy project workloads that require additional staff assistance. We provide clients with Plan Review, Inspection, Planning, Permitting, Code Enforcement, and more. We have qualified staff available to serve the City with remote, on-site, parttime, or full-time project needs. 4LEAF will be providing the following services regarding the City’s needs:
• Plan Review: 4LEAF is an industry leader in Plan Review services and has a team of Civil and Structural Engineers, Accessibility Specialists, Soil/Traffic reports, and Mechanical/Electrical/Plumbing/Fire Plans Examiners available to work on the City’s projects. We provide courier services that guarantee less than 24-hour pickup and delivery of all plan reviews performed off-site. • Inspection: We have over 200 inspectors on staff who specialize in Residential, Commercial, Industrial, Energy, Fire, ADA, Solar, and Public Works projects. We have a track record of providing inspectors as-needed for long- or short-term projects, including one day assignments to cover staff training, sick days, vacation days, or spikes in permit activity. • Civil Engineering: We provide full-service civil engineering support for development projects, including grading, drainage, stormwater, and utility reviews. Our team of licensed professionals ensures timely and thorough plan checks for subdivision improvements, site development, and infrastructure design. With a strong understanding of municipal standards, we help streamline project delivery and maintain compliance with all applicable codes. 632
 Key Personnel
Marcus Johnson, CBO: Marcus has over two decades of professional experience working with jurisdictions and has comprehensive knowledge as an ICC certified Building Official, senior level inspector and plans examiner. As a director at 4LEAF, Marcus is responsible for managing all contracts regarding Building, Fire-Life Safety, Planning, and Code Enforcement services in Southern California.

Michael Loomis, SE, CBO, CASp, PMP: As 4LEAF’s Director of Structural Engineering, Michael is responsible for managing 4LEAF’s Plan Review clientele. He will be responsible for all expedited requests, quality control, and performance of critical plan reviews assigned by the City.

Peter Lim, CBO: Peter is well-versed in multiple Building and Safety Department disciplines including Building Inspection, Plan Review, and Building Official services. Currently, he manages 4LEAF’s Southern California Inspection team.

Davison Chanda, PE: Davison serves as 4LEAF’s Supervising Plan Review Engineer. With his extensive background in engineering, he is well qualified to lead 4LEAF’s Southern California Plan Review team. Davison will oversee all plan reviews, ensuring that all reviews are performed accurately.

Vanessa Mota: As Plan Review Coordinator Manager, Vanessa supervises the internal routing and completion of plan reviews. Additionally, she is responsible for the training of 4LEAF’s permit technician staff to ensure everyone is prepared to fit the needs of the municipality they are assigned.  Primary Contact
The main point of contact we will have designated for the City will be Marcus Johnson, CBO. Marcus will serve as primary contact during the period of proposal evaluation as well as throughout the entirety of the contract.

He is a valuable team member and skilled Project Manager who will dedicate his time and resources to fulfilling the needs communicated by the City.

PRESIDENT PROJECT MANAGER 4LEAF LOCAL OFFICE
Kevin Duggan
Office: (949) 877-9432
Fax : (925) 462-5958
Email: [email protected]
Marcus Johnson, CBO
Office: (949) 877-9432
Mobile: (909) 996-0511
Email: [email protected]
4440 Von Karman Ave, Suite 300
Newport Beach, CA 92660
Office: (949) 877-9432
Website: 4LEAFINC.COM
We appreciate the opportunity to provide our proposal to the City. If any questions or concerns may arise, please do not hesitate to reach out.

Respectfully submitted,

Kevin J. Duggan Marcus Johnson, CBO
President Project Manager / Director of Southern California Operations 633
SECTION 1
4LEAF, INC.

STATEMENT OF

QUALIFICATIONS

BUILDING PLAN CHECK AND

INSPECTION SERVICES

CITY OF SOLVANG
TO THE

PROPOSAL TO PROVIDE
634
SECTION 1: STATEMENT OF QUALIFICATIONS
Background
4LEAF, Inc. (4LEAF) is a California “C” Corporation that was established in 1999 and incorporated in 2001. Our extensive team of engineers and managers are fully equipped with training and experience to provide complete services including code enforcement, plan check, CASp, inspection, permit technician assistance, professional development training, and other related professional and technical services to the City. Our goal is to set the industry standard for excellent customer service, and we have grown to over 400 personnel throughout California, Washington, Nevada, and New England, and we are able to serve any full-time or part-time need the City may have, regardless of scope and duration.

Firm Management
Office Locations
Newport Beach
4440 Von Karman Suite 300
Newport Beach, CA 92660
Bay Area (HQ)
2126 Rheem Drive
Pleasanton, CA 94588
Santa Rosa
2235 Mercury Way, Ste. 120
Santa Rosa, CA 95407
San Bernardino
424 E. Vanderbilt Way, Suite A
San Bernardino, CA 92408
Monterey
409 Washington St., Suite 100
Monterey, CA 93940
Arizona
2 N. Central Ave., Suite 1800
Phoenix, AZ 85004
San Deigo
402 W. Broadway Ste. 400
San Diego, CA 92101
4LEAF Consulting, LLC
157 E. Warm Springs Rd.

Las Vegas, NV 89119
New England
132 Central St., Suite 210
Foxboro, MA 02035
Professionals
Title # of Staff Title # of Staff
ICC Certified Plans Examiners 55+ Registered Engineers (PE, SE) 20+ ICC Certified Inspectors & IORs 200+ ICC Permit Technicians 45+ Registered Architects 5 ICC Certified Building Officials 30+ Code Enforcement Staff (PC832) 85+ CASp 14
Construction Managers/Inspectors 40+ Fire Plans Examiners & Inspectors 30+ Marcus Johnson, CBO
PM / Director of SoCal Operations
Phone: (909) 996-0511
Email: [email protected]
Michael Loomis, SE, CBO, CASp, PMP
Director of Structural Engineering
Phone: (831) 620-2305
Email: [email protected]
Davison Chanda, PE
Supervising Plan Review Engineer
Phone: (949) 274-6966
Email: [email protected]
Peter Lim, CBO
SoCal Inspection Manager
Phone: (626) 681-6371
Email: [email protected]
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Mission
4LEAF strives to be the best firm by providing our clients with outstanding customer service and first-rate services.

We put our philosophy into action by building client relationships and prioritizing the needs of our clients—this has led us to become an industry leader in providing Building & Fire Life Safety Services to both public and private clients. We have worked with municipal departments in the construction, rehabilitation, and repair of public and private buildings and have partnered with design review and preservation boards to determine building improvement criteria and associated project requirements. We have a depth of experience in working with all types of building structures and have performed Inspection and Plan Review services on more than $50 billion dollars in construction throughout the past 24 years.

We have provided plan review and inspection services for thousands of residential projects, tenant improvements, and complex commercial projects including marijuana facilities office campuses, parking garages, hotels/resorts, transportation facilities, city/county-owned buildings, universities, hospitals, sports arenas, infrastructure, essential service facilities, solar projects, and laboratories. In addition, our team has performed inspections and plan reviews for public and private building structures for compliance with life-safety and Americans with Disabilities Act (ADA) accessibility requirements.
4LEAF has also been an industry leader across numerous other disciplines, such as Code Enforcement and Planning. Our Code Enforcement staff is dedicated to preserving and enhancing the quality of life for the residents in our client jurisdictions and work toward a goal of resolving problems efficiently and safely. Enforcing and upholding municipal codes is of utmost importance to us. Our Code Enforcement Division endeavors to improve communities through education, cooperation, and responsive enforcement.

We have a proven track record of reviewing and inspecting projects of all sizes and complexities including:

Type B Commercial Construction Refinery Facilities Laboratories City/County-Owned Facilities Site Work Power & Energy
Large Campuses Waterfront Marijuana Facilities
Fire Recovery Services Multi-Family Projects Military Projects Stadiums/Arenas Healthcare Facilities Essential Service Facilities Commercial Office Parks Transportation Facilities Detention Facilities Large Project Experience
4LEAF is uniquely qualified to work on projects of any
size. Our team completed the Project Inspections for
the entire $6 billion Apple Campus 2 Corporate
Headquarters in the City of Cupertino, CA where we
comprised a team of Building Inspectors and
Permitting Specialists.
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4LEAF also provided the Plan Review and Inspection services for the $2.6 billion Wynn Casino Project in the City of Everett, MA; San Jose State University’s Interdisciplinary Science Building in the City of San Jose, CA; and the County Office Building III in the County of San Mateo.

We have the resources to deploy staff to any state and as you can see from the limited examples listed above, we have provided services all over the country. Our team is well-equipped and qualified to perform services for any project and in any location. By choosing 4LEAF, you are choosing a company that prides itself on quality work, topnotch customer service, experienced staff, and a multitude of project experience. Please review our scope of services and project examples in the sections that follow to gain more understanding about our firm and how we can help achieve the City’s project goals.

Snapshot of Services
Plan Review / Inspection Permitting Code Enforcement
• LEED Accredited Professionals
• Inspectors of Record
• Program Analysis & Studies
• Correcting Code Deficiencies
• Investigating Complaints
• Violation Issuance
• Jurisdictional Inspectors
• ICC-certified Plan Reviewers
• Certified Accessibility Specialists
• ICC-certified Building Officials
• Building Dept. Services
• Expedited Plan Reviews
• On- and Off-Site Plan Review
• Property Condition Surveys
• Industrial, Energy, & Solar
• Over-the-counter reviews
• Intake of plans
• Routing for plan review
• Assignment management
• Hosting page turn sessions
• Virtual permit technician
services
• Prepare approval packages
• Inspection scheduling
• Application Processing
• Developing Submittal Forms
• Solar Permitting
• Property Research
• Public interface
• Special events permits
• Staff Augmentation Services
• Department Assessments
• Vendor Enforcement
• Blight Enforcement
• Substandard Housing
• Lead Paint
• Tobacco Enforcement
• Short Term Rentals
• RRP Training
• ICC & CACEO Trainings
• Rental Housing Programs
• Cannabis Enforcement
• Business License Enforcement
• Parking Enforcement
• Zoning
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Staffing Plan and Qualifications
4LEAF’s staffing model is designed to ensure that each project receives the highest level of expertise and attention.

We pride ourselves on assembling the best team for every project, regardless of its scope or complexity. As your consultant, 4LEAF understands that our role is to advocate on behalf of City of Solvang and represent the City’s best interests. 4LEAF’s team will function as an extension of your staff, seamlessly integrating with the personnel and practices established by the City while adding the perspective and expertise that only 4LEAF can offer. Our goal, which we have successfully accomplished on previous clients’ projects, is to integrate our staff with yours and be accepted as an essential part of the City. Below is an overview of key staff that will be directly involved in fulfilling the City's plan review and inspection needs:

Key Staff – Management Team
Marcus Johnson, CBO – Project Manager / Director of SoCal Operations Marcus is a knowledgeable project manager and inspector with 20+ years of experience.

Marcus is responsible for the day-to-day contact with many of 4LEAF’s Building & Safety, Engineering, and Construction Management contracts. He manages many of our clients and is responsible for recruiting and placing staff throughout the organization. His experience encompasses the more complex field inspections of building construction, plumbing, mechanical, and electrical installations in residential, commercial, and industrial construction.

Office - (949) 877-9432 | Cell - (909) 996-0511 | Email – [email protected] Michael Loomis, SE, CBO, CASp, PMP – Director of Structural Engineering With more than 28 years of expertise in the industry, Michael has an excellent working knowledge of all types of construction, including architectural, structural, electrical, mechanical, and plumbing systems. He also has a strong background in civil engineering, providing developmental engineering plan review support to various projects. Michael is extremely committed and has shown dedication by obtaining multiple certifications through the International Code Council (ICC), and is a Certified Access Specialist, (CASp). Michael is an adaptable leader that quickly identifies departmental issues and solves them by utilizing his ample experience.

Office – (949) 877-9432 | Cell - (831) 620-2305 | Email - [email protected] Davison (David) Chanda, PE – Supervising Plan Review Engineer David is a Professional Engineer with 13+ years of structural design background with a focus on structural system analysis, design, and preparation of construction documents from inception to completion in accordance with overall project requirements. David’s strengths include seismic and wind design analysis, steel design, timber design, reinforced concrete design, prestressed concrete design, foundation design, structural analysis, design of masonry structures, architectural drafting, electrical, mechanical/plumbing systems, and soil dynamics.

Office - (949) 877-9432 | Cell - (949) 274-6966 | Email – [email protected] 638
Scott Martin, PE – Quality Control Manager / Senior Plan Review Engineer Scott has over 27 years of engineering experience and has performed a multitude of plan review for many different project types including commercial structures, residential structures, schools, hospitals, and various municipal reviews for clients throughout the country. Scott’s duties include the review of plans submitted to local jurisdictions, creation and submission of plan review letters, and constant communication with all project stakeholders.

Office - (949) 877-9432 | Cell - (559) 348-7101 | Email – [email protected] Peter Lim, CBO – Southern California Inspection Manager Peter is a highly experienced ICC Certified Building Official and Building Inspector with over 27 years of experience working in the Building and Safety Department. He has an abundance of experience in Building Department day-to-day operations and an in-depth knowledge of Building Code, making him an asset to any Building and Safety Department. Peter utilizes excellent communication skills and has the unique ability to handle any situation that may arise. Peter can foresee and quickly resolve Building Code issues in the field and on plans, which allows him to effectively maintain excellent relations with staff, property owners, and design professionals.

Office - (949) 877-9432 | Cell - (626) 681-6371 | Email – [email protected] Vanessa Mota – Plan Review Coordinator Manager
Vanessa is a highly motivated Plan Review Coordinator Manager that demonstrates commitment and teamwork. She is a dedicated professional with strong organizational skills, who is detail-oriented, conscientious and thorough; thrives in a fast-paced, dynamic environment. All while maintaining a positive working relationship with peers, management and customers, in an effort to achieve the highest level of business objectives. Vanessa has a proven ability to adhere to established procedures or implement new ones in order to streamline processes.

Office - (949) 877-9432 | Email - [email protected]
Key Staff – On-Call Supporting Personnel
Jay Shih, PE, CBO, CASp – Senior Plan Review Engineer / Accessibility Specialist Jay is a veteran Building Inspector, Building Official, Accessibility Specialist, and Construction Manager with over 38 years of experience in the industry. Given his background in various specialties, Jay is an ideal team member who can adapt to any project, team, and municipality he is assigned. He has spent the entirety of his professional career working for public agencies and consulting companies providing highly skilled design, plan check, and construction management for buildings, sewers, storm drains, streets, sidewalk, curb ramps, grading, SWPPP, and WQMPs.
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Shannon Yauchzee, PE – Senior Civil Engineer / Plans Examiner With over 28 years of experience, Shannon is a veteran in the industry. He has served multiple municipalities as Public Works Director, Civil Engineer, Building Official, and Mechanical Inspector. Shannon specializes in infrastructure planning, reviewing and approving engineering plans for subdivision and private development projects, and managing the Capital Improvement Program. He collaborates with Planning and Building Departments on the planning and permitting of public facilities built through private development.

Charlie Kattan, PE – Plan Review Engineer
Charlie is a multi-state licensed professional civil engineer with 10 years of industry experience. He has extensive knowledge in civil design across commercial, industrial, manufacturing and public works sectors, which has provided him with excellent leadership skills, enabling him to collaborate effectively with a variety of teams and clients. With his deep knowledge of current California Building Codes, alongside his proficiency using leading design analysis and construction project management software, Charlie is an asset to any project he is a part of.

Miguel Valencia – Plans Examiner
Miguel has more than 17 years of customer service experience, over 10 of which were within the construction industry. He also possesses a working knowledge to examine plans and specifications for Residential and Commercial projects to ensure compliance with Residential, Building, Mechanical, Plumbing, Electrical, Energy Codes, regulations, and ordinances. Miguel has a demonstrated history of working with plans examination, accessibility consulting, and construction. His strong professional and interpersonal skills along his strong attention to detail, make him an asset to any plan review team.

Steven Raney, CBO, MCP, CASp – Senior Combination Building Inspector / Plans Examiner Steven is an ICC Certified Building Official with more than 29 years of hands-on experience in facility construction and development, as well as multidisciplinary industrial research, production, and management. He is equally adept as an individual contributor or in a team environment with senior managerial experience. Steven has acted as a project lead directly responsible for design, construction, and commissioning of numerous capital improvement and build-out bio-tech projects. He has extensive hands-on research and production experience in all aspects of biotechnology science, process optimization, and implementation.

Robert Roberts – Senior Combination Building Inspector
Robert is a seasoned Building Inspector with more than 40 years of experience in the Building Inspection industry.

Robert can evaluate established policies, processes and procedures, and recommend and implement related service improvements, prepare and submit reports, memos, and correspondence on code compliance, plan review, and permit issuance as well inspection related matters associated with resolving building inspection cases.

Christopher Garramone – Senior Combination Building Inspector With over 43 years of specialized electrical field experience in all aspects of commercial and industrial electrical inspection, Christopher exhibits a valuable skillset and is an asset to each project he is assigned. His proven track record of maintaining expert communication skills with clients, craftsmen, contractors, and government agencies help bring projects in on time, on budget, and to successful completion of project goals. Christopher is skilled in his craft and has a wealth of energy experience that provides the needed time, effort, and quality to client projects.

Key Management Staff Resumes may be found on the following page. Additionally, Key On-Call Supporting Personnel Resumes are available upon request.
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Resumes
Marcus Johnson, CBO
Director of Southern California Operations
Experience Summary
Marcus is responsible for day-to-day contact with many of 4LEAF’s valuable clients in the Building & Safety, Engineering, Code Enforcement, Planning, Construction Management, and Plan Check industries. Marcus manages numerous Building Department clients and is responsible for recruiting, qualifying, and placing staff throughout the organization.

Marcus has comprehensive experience as an ICC certified Building Official, senior level inspector and plans examiner. His experience encompasses the more complex plan review and field inspections of building construction, plumbing, mechanical and electrical installations in residential single, multi-family, commercial, and industrial construction. He is extremely knowledgeable of required compliance with applicable building, plumbing, electrical, energy, green, accessibility and mechanical codes along with applicable jurisdictional ordinances, state, and local statutes.

In addition, Marcus has implemented several multi-billion-dollar permitting programs stemming from wildfires in the Western United States including:
- County of Maui Recovery Permit Center: $10 Billion
- Jackson County, OR, Fire Recovery: $1.5 Billion
- Santa Cruz County Fire Recovery: $5 Billion
- Town of Paradise, Paradise Fire Recovery: $9.5 Billion - Sonoma County Resiliency Permit Center: $5 Billion
- City of Malibu, CA, Fire Recovery: $5 Billion (Planning) Select Project Experience
4LEAF, Inc.

Director of Southern California Operations / SAP Evaluator 2019 - Present
Marcus is 4LEAF’s Director of Southern California Operations. Marcus’s responsibilities include day-to-day contact with many of 4LEAF’s clients in the Building & Safety, Engineering, and Construction Management industries. He also manages the recruitment and placement of our Building Department staff. Additionally, Marcus uses his extensive knowledge to answer any code-related question from stand and clientele. He ensures that all services provided to our Southern California client exceed standards.

Experience
18+ years
Education
AA, Architectural Technology
Certifications
Safety Assessment Program Certified
ICC Certified Building Official
ICC Building Code Specialist
ICC Permit Specialist
ICC Building Plans Examiner
ICC Permit Technician
ICC Accessibility Inspector/Plans Examiner
ICC Commercial Plumbing Inspector
ICC Residential Plumbing Inspector
ICC Plumbing Inspector
ICC Commercial Building Inspector
ICC Residential Building Inspector
ICC CALGreen Inspector
SAP CA DSW Local Inspector
Professional Affiliations
International Code Council
California Building Officials
County Building Officials Assoc. of CA.

Los Angeles Chapter, ICC
San Diego Chapter, ICC
Sac. Valley Assoc. of Building Officials
Orange Empire Chapter. ICC
Coachella Valley, Chapter ICC
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Michael Loomis, SE, CBO, CASp, PMP
Director of Structural Engineering
Experience Summary
With more than 28 years of expertise in the industry, Michael has an excellent working knowledge of all types of construction, including architectural, structural, electrical, mechanical, and plumbing. Michael is extremely committed and has shown dedication by obtaining multiple certifications through the International Code Council (ICC), and is a Certified Access Specialist, (CASp).

Michael has experience managing and overseeing the continual operations of the Building Department and has served as the Building Official for the cities of Salinas, Gonzales, and the Town of Woodside. Michael is an adaptable leader that quickly identifies departmental issues and solves them by utilizing his ample experience. He prides himself on his ability to problem solve and react well under pressure, while maintaining the effectiveness of his team.

Michael is a Registered Professional Structural Engineer in the states of California and Nevada and is a Registered Professional Civil Engineer in California, Texas, and Florida.

Select Professional Experience
4LEAF, Inc.

Director of Structural Engineering
2024 – Present
Michael is 4LEAF’s Director of Structural Engineering for 4LEAF. Michael manages a large area of 4LEAF including the Silicon Valley and Monterey Areas and is responsible for the management of 4LEAF’s nationwide technical plan reviews.

Michael also performs critical commercial reviews on behalf of 4LEAF. In addition, Michael leads the firm in Plan Review recruitment and training to help bolster 4LEAF’s team as well as additional contributions to the Building and Safety industry. Michael is a key contributor to our page-turn sessions for complex projects for Cities, Counties, Universities, and other Large Government agencies such as laboratories, when assigned.

Experience
28+ years
Education
MS, Structural Engineering, Santa Clara
University, 2022
BS, Civil Engineering, , Santa Clara
University, 2022
Additional Coursework:

Stanford University, San Jose
State University, De Anza
College, Foothill College,
Skyline College, Monterey
Peninsula College, CalPoly
San Luis Obispo
Registrations
CA & NV Registered Professional Structural
Engineer
CA, TX & FL Registered Professional
Civil Engineer
NY Registered Professional Engineer
Certifications
ICC Certified Building Official
ICC California Building Plans Examiner
ICC CALGreen Plans Examiner
ICC Accessibility Inspector/Plans Examiner
ICC California Residential Building
Inspector
ICC California Commercial Building
Inspector
ICC Building Inspector
ICC Plumbing Inspector
ICC CA Residential Plumbing Inspector
ICC CA Commercial Plumbing Inspector
Certified Access Specialist, CASp
SAP Evaluator (CalOES)
Teaching and Accomplishments
“Accessibility in the Public Right-of-Way”
CASI Central, Volume #8, Summer 2019
Adjunct Lecturer (Earthquake Engineering,
Timber Design, Strength of Materials)
Santa Clara University, Department of Civil
Engineering 2008 - 2017

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Davison (David) Chanda, PE
Senior Structural Plan Review Engineer
Experience Summary
David is a registered Engineer with more than 13 years of design background with a focus on structural system analysis, design, and preparation of construction documents from inception to completion in accordance with overall project requirements. David is also experienced with field structural observation to ensure their compliance with approved drawings and is experienced with RFI’s and solutions for field conditions.

David’s strengths include seismic and wind design analysis, steel design, timber design, reinforced concrete design, prestressed concrete design, foundation design, structural analysis, design of masonry structures, architectural drafting, electrical, mechanical and plumbing systems, and soil dynamics.

Select Professional Experience
4LEAF, Inc.

Senior Plan Review Engineer
2019 - Present
David joined 4LEAF as a Senior Plan Review Engineer and is responsible for the review of commercial and residential structures as well as Quality Control of other 4LEAF Plan Review personnel. Some of his recent assignments include the counties of San Bernardino and Los Angeles, where he leads structural plan reviews and page-turning sessions.

VCA
Senior Plan Check Engineer – Supervisor
2017 - 2019
Bureau Veritas
Plan Check Engineer
2015 - 2017
RADCO
Plan Examiner
2015 - 2015
K.B. Leung and Associates (Structural Engineers)
Staff Engineer
2014 - 2014
City of Rancho Cucamonga
Plans Examiner
2011 - 2012
Experience
13 + years
Education
M.S. Civil Engineering
CSU Long Beach, CA 2011
B.S. Civil Engineering (Minor in
Construction Management)
Cal State Fresno 2007
Licenses/Certifications
Professional Engineer – Civil #83946
ICC, Building Plans Examiner
Affiliations
American Society of Civil Engineers
Structural Engineers Association of
Northern California
International Code Council
Foothill Chapter
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Scott Martin, PE
Quality Control Manager / Civil, Structural & MEP Plan Review Engineer Experience Summary
Scott has more than 27 years of engineering experience and has performed a multitude of plan reviews for many different disciplines including OSHPD 3, DSA Projects, and various municipal reviews for clients throughout California. Scott’s day-to-day activities include the review of plans submitted to local jurisdictions, creation and submission of plan check letters, and constant communication with all project stakeholders.

In addition, Scott is often tasked with the education of building code to applicants. He is instrumental in establishing the new templates for all new clients to establish the municipal preferences for commercial and residential plan check and makes an asset to any team, project, and jurisdiction he is assigned.

Select Professional Experience
4LEAF, Inc.

Quality Control Manager / Senior Plan Review Engineer
2014 - Present
Since 2014, Scott has been 4LEAF’s Senior Plan Review Engineer with a focus on Structural review. Scott has worked on a plethora of 4LEAF’s largest commercial reviews. Currently, Scott reviewed the Zuckerberg Chen School for the City of East Palo Alto, several large Commercial Projects for the County of San Mateo’s Project Development Unit including a $120 Million Medical Office Building, two large County facility buildings, and several large reviews for the University of California, Santa Barbara including the $1.5 Billion Munger Hall Project. In addition, Scott is 4LEAF’s Lead Quality Control Plan Review Manager where he is responsible for the final reviews of all outgoing projects. Scott also regularly trains 4LEAF personnel (Engineers and non-structural) on various plan review guidelines and code updates.

In addition, Scott performed many large-scale plan reviews for the City including:
• Workday Campus (6 Stories) - $50M
• Stanford Medical Center (6 Stories) - $32M
• VMWare HTE Tenant Improvement - $25M
• Hilton Hotel and Underground Parking - $18M
• VMWare Parking Structure 2 - $14M
• Stanford Hospital Site Development - $13M
• 260 California (3 Story mixed-use &
underground parking) - $10M
• Thermal Vacuum Chamber - $9.7M
• VMWare Parking Structure (4 Levels) - $6.8M
• 4-Story Tenant Improvement for Survey
Monkey - $6.1M
Experience
27+ years
Education
B.S., Civil Engineering
University of California, Irvine
Certifications
CA Registered Civil Engineer
License # 59091
NV Registered Civil Engineer
License # 019922
ICC, Building Plans Examiner
Professional Affiliations
ICC – International Code Council
Structural Engineers of Northern
California (SEAOC)
ASCE
644
Peter Lim, CBO
Southern California Building Inspection Manager
Experience Summary
Peter is a highly experienced ICC Certified Plans Examiner, Inspector, and Building Official with over 27 years of experience working in the Building and Safety Department. He has a broad experience in Building Department day-to-day operations, and in-depth knowledge of Building Code, making him an asset to any Building and Safety Department. Peter utilizes excellent communication skills and has the unique ability to defuse any situation that may arise.

Peter can foresee and quickly resolve Building Code issues in the field and on plans, which allows him to effectively maintaining excellent relations with staff, property owners, and design professionals.

Select Professional Experience
4LEAF, Inc.

Southern California Building Inspection Manager
2021 - Present
Peter is proficient in providing inspections, evaluations, approving construction of structural systems, and overseeing effective implementation of accessibility requirements. Peter has served in many different capacities including Building Official, Combination Inspector, and Plans Examiner. Peter has excellent communication skills and works well at the Counter with applicants. In addition, Peter can also provide over-the-counter plan check.

Some of Peter’s assignments from 4LEAF have included the Cities of Rialto, Whittier, Fontana, and Ventura County.

Transtech Engineering, Inc.

Building Official/Plan Checker
2020 - 2021
J Lee Engineering, Inc.

Building Official/Manager
2019 – 2020
CSG Consultant, Inc.

Building Official/Manager
2017 – 2018
Willdan Engineering
Building Official
2013 – 2017
City of Monterey Park
Interim Building Official
2003 – 2012
City of Baldwin Park
Senior Building Inspector
2001 – 2003
Charles Abbott and Associates
Building Inspector I
1998 – 2001
Experience
27+ years
Certifications
ICC Certified Building Official
ICC Certified Building Plan
Examiner
ICC Certified Building Core
Specialist
ICC Certified Building Inspector
ICC Certified Combination
Dwelling Inspector
645
Vanessa Mota
Plan Review Coordinator Manager
Experience Summary
Vanessa is a highly motivated Plan Review Coordinator Manager that demonstrates commitment and teamwork. She is a dedicated professional with strong organizational skills, who is detail-oriented, conscientious and thorough; thrives in a fast-paced, dynamic environment. All while maintaining a positive working relationship with peers, management and customers, in an effort to achieve the highest level of business objectives. Vanessa has a proven ability to adhere to established procedures or implement new ones in order to streamline processes.

Select Professional Experience
4LEAF, Inc.

Plan Review Coordinator Manager
2024 – Present
Vanessa is a dedicated team member who demonstrates natural leadership qualities in her position as Plan Review Coordinator Manager. She helps operate and maintain Building Departments by assisting customers, reviewing applications and plan submittals, collaborating with other departments and agencies, handling fees, and scheduling inspections. Her responsibilities as Permitting Manager include:
• Issuing and tracking permits throughout the course of the permitting process. • Managing incoming and outgoing calls and obtaining appropriate permits for construction a variety of construction projects.
• Assisting applicants throughout the permit application process by answering questions, addressing concerns, and providing guidance.
• Coordinating and scheduling appointments for project inspections. • Filing blueprints, permits, drawings, and other physical documents in addition to managing, retrieving, organizing, recording, and preserving data electronically. • Collaborating with designers to develop handouts and other informational material for clients. • Examining plans, blueprints, and other documents to verify accuracy and completeness according to the build code and assisting building inspectors.
• Serving as a liaison between the public and community development.

Experience
15+ years
Education
Economic & Social Opportunity, Permit
Technician I & II Program
Certifications
Permit Technician I & II Certificate
Computerized Office Specialist
Technical Abilities
Tyler Encode- Permitting Software
Naviline- Permitting Software
Metroscan, Geomedia, Microsoft
Office, GIS
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SECTION 2
4LEAF, INC.

PAST PERFORMANCES

AND REFERENCES

BUILDING PLAN CHECK AND

INSPECTION SERVICES

CITY OF SOLVANG
TO THE

PROPOSAL TO PROVIDE
647
SECTION 2: PAST PERFORMANCE AND REFERENCES
List of Familiar Local Agencies
In the past 24 years we have provided Community Development Services, including Building and Planning Department Support to approximately 500 clients nationwide. Below is a condensed list of our Southern California clients, that we have experience with or are currently performing similar services for:

Condensed List of Southern California Clients
City of Solvang City of Carpinteria
City of Santa Maria City of Ventura
City of Thousand Oaks City of Artesia
City of Avalon City of Costa Mesa
City of Claremont City of Compton
City of Culver City City of Gardena
City of Glendale City of Hawthorne
City of Hermosa Beach City of Lancaster
City of Lawndale City of Lomita
City of Long Beach City of Malibu
City of Manhattan Beach City of Maywood
City of Norwalk City of Pasadena
City of Rolling Hills City of San Fernando
City of San Marino City of Santa Clarita
City of Signal Hill City of Whittier
City of Santa Ana City of Villa Park
City of Beaumont City of Coachella
City of Menifee City of Moreno Valley
City of Palm Springs City of Riverside
City of Chino City of Fontana
City of San Bernardino City of Victorville
City of San Diego City of Escondido
City of Coronado City of San Marcos
County of Santa Barbara County of Ventura
County of Los Angeles County of Riverside
County of San Bernardino County of San Diego
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University of California, Santa Barbara, CA
Plan Review and Inspector of Record Services
4LEAF was selected to perform Plan Review and Inspector of Record services for several University buildings including a Bike Facility, Classroom project, Laboratory. 4LEAF works with University stakeholders throughout the process including design consulting and project documentation throughout the inspection process. To date, 4LEAF has provided IOR services and Plan Review services on 24 projects for UC Santa Barbara. 4LEAF is currently providing the plan review and Inspector of Record services on the newest Campus Housing project:

San Benito Student Housing
4LEAF is providing the plan review and Inspector of Record services for UCSB’s new student housing complex that will accommodate approximately 5,000 students. The project is split up into two phases, with Phase 1 construction of a new building at the corner of Mesa Road and Stadium Road, and Phase 2 will include infill and redevelopment of existing campus housing to add additional beds. The two phases of construction are concurrent and are currently on track for completion in Fall 2027.

The project valuation is $550 Million and is tracking for LEED Gold.

Biological Sciences II Seawater Tank Shoring
4LEAF is providing plan check services for Phase 3 of UCSB’s new Biological Sciences II Seawater Tank Shoring project, located at Building 571. The plan review services include Building, Mechanical, Electrical, Fire, Plumbing, Energy, and Green Building Codes. The purpose of the plan review is to verify compliance with Title 24 of the California Code of Regulations. Additionally, 4LEAF’s role is to facilitate all meetings and associated plan checks.

Agency Name: University of California, Santa Barbara
Client Contact: Edward Schmittgen, NCARB, CBO
Client Telephone: (805) 451-1186
Client Email: [email protected]
Project Dates: 2020 – Present
649
City of Avalon
On-Call Building & Safety Building Official, Plan Review, Permit Inspection, and Emergency Response 4LEAF is currently performing Building Official On-Call Plan Check and Inspection for the City of Avalon for a NTE contract amount of $300,000. Since 2024, 4LEAF has provided onsite building official, inspector, front counter services on project types that include structural, civil, building, electrical, mechanical, plumbing, fire protection, energy (Title 24, accessibility, green building, LEED, Historical, Floodplain, WUI, and Title 25).

Plan Review
Our plan review scope includes reviewing plans for compliance with the current editions of the California codes, development approvals, and other applicable local, State, and Federal regulations. Additional responsibilities include providing a detailed list of deficiencies, making recommendations for approval, and resolving issues regarding reviewed plans. 4LEAF plan review staff assigned to the County shall be ICC-certified and professional engineers shall be licensed by the State of California. Additionally, we have a dedicated CASp plans examiner available for disabled access review. 4LEAF performs partial or emergency reviews over the counter and within 48-hours, with residential remodels and additions over the counter within 5 working days. Full Document Plan Reviews are completed within 10 working days and rechecks are completed within 5 working days.

Inspection
4LEAF provides certified and qualified inspectors to perform building code inspections in accordance with the current editions of the California Codes, pertinent local, State, and Federal regulations, and other rules and regulations. Additional responsibilities include reviewing the permit package to verify that on-site conditions are consistent with the County’s records for development approvals, performing inspections of existing buildings for violations of building codes and ordinances as adopted by the County, researching properties for prior approvals and information regarding violations, etc.

Special Projects
These projects may include the preparation of engineered plan details, conducting training of a variety of coderelated topics, performing Building Official duties, providing front counter services, etc.

Agency Name: City of Avalon
Client Contact: Jocelyn Francis
Client Telephone: (310) 510-0220 x127
Client Email: [email protected]
Project Dates: 2024 – Present
650
City of Costa Mesa
Fire & Building Plan Review, Inspection, Permit Technician, Engineering and Fire Prevention 4LEAF is currently providing On-Call Building, Engineering, Planning, and Fire Plan Check, Inspection, and related services, and has recently added Fire Prevention Services to the scope of work we are providing to the City. We provide on- and off-site plan reviews for all building codes, including fire code plan checks, architectural, structural, plumbing, mechanical and electrical plan checks. 4LEAF currently staffs six positions, including three Permit Technicians, two Inspectors, and one part-time Plans Examiner and ensures that all project deadlines are delivered as per the City’s contract.

Services include:
• Checking for compliance with all applicable codes adopted by the City, including, but not limited to California Building, Mechanical, Plumbing, and Electrical Codes, Uniform Solar Energy Code, and any applicable adopted local amendments, State of California codes or regulations. • Confirming building use, occupancy, and type of construction, and reviewing construction of buildings and structures to determine satisfaction of safety requirements. • Coordinating building permit requirements and interface with City Departments and other agencies, including but not limited to the Public Works Department, Planning Division, the Costa Mesa Fire Department and County of San Bernadino as needed.
• Enforcing conditions of approval associated with discretionary permits regarding building and safety regulations, as adopted by the City.
• Providing special inspections by qualified inspectors and conducting investigations as directed by the City, including field and office research and the preparation of letters and/or documents. • Preparing inspection logs, notice of violations and other documents of building and safety code violation cases for submittal to the City Attorney’s office when prosecution action is necessary to obtain compliance with the above codes and regulations.
• Receiving, processing, and issuing building permits and coordinate the plan check and inspection process, including the tracking, routing and storage of building plans and the filing of building permit applications. Input information into the City’s computer tracking system.

Agency Name: City of Costa Mesa
Client Contact: Silvia Kennerson, Senior Management Analyst Client Telephone: (714) 754-5023
Client Email: [email protected]
Project Dates: 2020 – Present
651
SECTION 3
4LEAF, INC.

PROJECT PROPOSAL

BUILDING PLAN CHECK AND

INSPECTION SERVICES

CITY OF SOLVANG
TO THE

PROPOSAL TO PROVIDE
652
SECTION 3: PROJECT PROPOSAL
Plan Review Services
4LEAF will provide Plan Review for any and all types of structures to ensure compliance with all adopted codes, local ordinances (including Tier 1 of Cal Green, if required) and State and federal laws that pertain to Building and Safety, and for compliance with the adopted International Code Council (ICC) Building, Plumbing, Electrical, Mechanical, National Fire Protection codes and standards, and the Accessibility and Noise and Energy Conservation requirements as mandated by the State of California Title 24, State of California Water Efficient Landscape Ordinance, the State of California Certified Access Specialist (CASp) compliance, and all other applicable ordinances. We provide these services for project types including Single-Family Dwellings, large MultiFamily Mixed-Use Dwelling Units, Commercial, and Industrial.

Approach
We understand that the specific building plan review responsibilities will include, but are not limited to:
• Examining plans, drawings, specifications, computations documents, soils reports, and additional data; • Ascertaining whether projects are in accordance with applicable building and fire codes, and City ordinances, including but not limited to Title 24 and Title 25; • Performing such reviews as structural, MEP, green building, fire and life safety, grading and drainage; • Reviewing plans to ensure conformity to the required strengths, stresses, strains, loads, and stability as per the applicable laws;
• Reviewing plans to ensure conformity with use and occupancy classification, general building heights and areas, types of construction, fire resistance construction and protection systems, means of egress, accessibility, structural design, soils and foundations; and masonry; • Providing additional plan review services as requested by the City; • Conducting all plan review at the City Department or at a site mutually agreed upon in writing and; • Supplying all plan review staff with all code books and other basic professional references. 4LEAF’s EZPlan Review
EZPlan Review is our in-house tracking software that
acts as a communication tool between 4LEAF and
the jurisdictions we work with. The use of EZPlan
makes communication easy. This web portal allows
users visualize project due dates, notes, and status
updates so that projects can be followed from start
to finish. Additionally, 4LEAF provides electronically
stamped and uploaded copies of approved project
plans, a value which saves clients time and
resources. With the use of EZPlan, 4LEAF hopes to
provide a level of ease and transparency during the
off-site plan review process.
653
QA/QC Review Process
Task 1 – Project Tracking Set-up
The first step of our process will be to set up the project in our system to enable 4LEAF and the City each to track the progress of the review. Our plan tracking procedures are designed to track each submittal throughout the review process and maintain accurate and comprehensive records for each submittal.

Task 2 - Complete Submittal Review
Upon receiving the plans from the City, 4LEAF will triage (preliminary plan review performed by 4LEAF plan review project lead) the submittal to verify that the submittal received is complete (i.e., all pertinent plans, calculations, reports, and other related documents) in order that we can begin our review. If the submitted package is incomplete, we will communicate with the City to discuss the deficient documents needed to proceed with our review.

Task 3 - Plan Review Assignment
After the triage process is performed and a complete package is verified, the project will be assigned to the most qualified Plans Examiner and a turnaround time will be established. We will log each application into our database the same day the plans are received to assure that they are routed in a timely manner and to allow for daily project tracking.

Task 4 - Plan Review
4LEAF will provide the project contact (Developer, Contractor, Architect, or Engineer) desired by the City with a list of any items needing correction and clarification to comply with applicable building codes, ordinances, and regulations. A correction list will be created based on the missing codes and ordinances.

Task 5 - Quality Control
Prior to submitting the plan review correction list to the City, the designated plan review project lead will review the correction list for adherence to applicable codes and ordinances as well as for accuracy and completeness.

After completion of our quality control review a correction list will be e-mailed to a designated staff member at the City or as directed by the City. The correction list and a 4LEAF transmittal form will include the following information: a description of the work, type of construction, occupancy group, square footage, number of floors, and sprinkler requirements.

Task 6 - Plan Review Rechecks
Plans received for rechecks will be reviewed for conformance. Our goal is to actively work with the designers to resolve all unresolved issues after our second review. If it appears that there are complicated issues that might cause a project to go beyond our second review, we will communicate directly with the designer to resolve these concerns.

Task 7 - Project Approval
Once the final plan reviews are completed and ready for approval, 4LEAF will organize the plans and supporting documents per the City processing requirements and return them to the City, along with our letter of completion.
654
Turn-Around Times
4LEAF has a tremendous reputation for completing projects on-time and under budget. 4LEAF’s plan review team is widely recognized for quick turn-around times and prompt service. Off-site plan reviews are performed at our office, with plans transmitted by personal delivery or overnight service. The standard turn-around time is within 10 business days for residential plan reviews and within 10 days for commercial/industrial plan reviews; however, these timeframes are negotiable based on your needs. 4LEAF also provides Fire Plan Review services.

Type of
Plans Transportation Initial Review
Resubmittal
Review
Resubmittal
Review #2
Expedited
Review
Expedited
Resubmittal
*Residential < 24 Hours (pick
up & delivery) < 10 Days < 5 Days < 5 Days < 5 Days < 3 Days **MultiFamily< 24 Hours (pick
up & delivery) < 10 Days < 5 Days < 5 Days < 5 Days < 3 Days Commercial < 24 Hours (pick
up & delivery) < 10 Days < 5 Days < 5 Days < 5 Days < 3 Days ***Large
Commercial
> 15,000 s.f.
< 24 Hours (pick
up & delivery) Negotiable Negotiable Negotiable Negotiable Negotiable *Larger complex plan reviews can be negotiated to achieve the best possible pricing. 4LEAF has a proven track record of working with municipalities to provide expedited reviews with special discounted pricing.

Pick-up of all plans will be performed by 4LEAF staff within 24 hours of the City’s phone call or e-mail at no additional cost, 4LEAF staff will transport the plans to and from the City upon a phone call to the 4LEAF office or simply e-mail [email protected].

Document Control
When plans and documents are received for review, 4LEAF’s Plan Review Manager and Document Control Technician
analyze the project, creates a job number, and completes a Job Setup Sheet. This form highlights both the jurisdiction, applicable contact information, and all project specific design criteria and notes. Jobs are then transmitted through 4LEAF’s easily accessed EZPlan Review Portal which tracks initial and subsequent reviews and is open for view by the client. The City and their customers can view 4LEAF’s plan review control log through 4LEAF’s EZPlan Review Portal. 655
Plans then get distributed for review to a 4LEAF team consisting of Plan Review Engineers, Architect (a licensed state professional) and/or an ICC Certified Plans Examiner, as applicable. Our staff then performs his or her function of analyzing the plans and documentation for effective conformance to the state codes, referenced construction standards, and City amendments. 4LEAF’s code review methodology is “The Effective Use of the Codes” reinforced through proprietary and jurisdictional checklists. When complete, the Plan Review Manager overviews the project for quality control purposes and forwards comments or approvals to the client’s predesignated contacts.

On- and Off-Site Review
4LEAF can supply Registered Professional Engineers to the City to work on-site performing structural plan review and non-structural reviews at the jurisdiction’s discretion. Our experience includes checking for compliance with the structural, life-safety, accessibility, plumbing, mechanical, electrical, fire, and local codes/ordinances.

Off-Site Electronic Plan Review
Digital plan review allows 4LEAF the ability to review, markup and transport plans of any size electronically. We strongly encourage this service for our clients. This process delivers a high degree of cost effectiveness, time efficiency and a “green” and environmentally friendly system. Through our strong focus on utilizing this digital capability, we offer full access to all 4LEAF engineers and plans examiners company-wide, from any of our office locations. A protected online portal will be established to allow property owners, contractors, developers, businesses, designers, and stakeholders to submit plans electronically for review. Access to the online portal will be given to City staff for immediate access to information regarding project status during the review process. 4LEAF has successfully implemented and used Bluebeam for electronic review of files to help eliminate the use of paper and take the plan review workflow to a whole new level. 4LEAF’s offices are equipped with large scale monitors for easy review of plans. Bluebeam Revu combines powerful PDF editing, markup, and collaboration technology with reliable file creation. Bluebeam integrates flawlessly with our Green Line approach for electronic and timely turnarounds resulting in permit issuance within 5-7 business days.

Process Mapping
4LEAF aims to bring departmental processes together by identifying and eliminating obstacles to streamline processes. Our subject-matter experts visit each department within a jurisdiction to conduct an analysis of existing processes, identify how best to streamline separate departmental processes to improve workflow, and provide guidance and recommendations on an improved work plan. 4LEAF implementation staff work both onand off-site during this process and offer extensive training to existing municipal staff members on the use of a jurisdiction’s preferred permitting software.

Additional Technologies
Having served approximately 500 jurisdictions, 4LEAF and our staff are knowledgeable and have experience working with a variety of different technologies for Electronic Plan Review, Permit Tracking, and Building Inspections. 4LEAF’s experience with tracking technologies includes, but is not limited to:
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Civil Plan Review Services
4LEAF will provide civil engineering review and support for any and all types of private development to ensure compliance with the City’s Standard Specifications, Municipal Code, project specific conditions of approval, and with all other adopted codes, and Caltrans Standards (where applicable), and for compliance with State of California Water Efficient Landscape Ordinance, the State of California Certified Access Specialist (CASp) compliance, and all other applicable ordinances. We provide these services for development projects including single-family subdivisions, affordable housing projects, multi-family and mixed-use developments, commercial, and Industrial civil improvements. We also provide services for tentative, parcel, and final map review, easement and right-of-way dedication and abandonment, and lot line adjustments and mergers.

Understanding
4LEAF understands the City’s need for timely and reliable On-Call Civil Improvement Plan Check Services. Our team will complete plan reviews within required timeframes, deliver electronic comments, and support staff and applicants with technical expertise. Our team reviews grading, drainage, utilities, erosion control, floodplain compliance, and technical reports to ensure conformance with City standards, FEMA regulations, and Master Plans. 4LEAF is fully committed to supporting the City’s development goals.

Approach
We understand the development process from entitlement to certificate of occupancy. Our civil engineering services responsibilities will include, but are not limited to:
• Examining rough grading, civil, and backbone infrastructure plans, specifications, geotechnical and drainage reports, feasibility studies, and additional analyses. • Ascertaining whether development construction documents adhere to the City’s standard specifications, municipal code, development conditions of approval, and all other adopted codes and ordinances. • Performing such reviews on improvement plans including grading, drainage, sanitary sewer, water, raw water, storm drainage, and joint utilities.
• Reviewing plans to ensure conformity to the City Council approved development entitlement, ensuring that all entitlement conditions are either adhered to or completed. • Reviewing landscaping plans to ensure conformity with the Model Water Efficient Landscaping Ordinance (MWELO).
• Reviewing tentative, parcel, and final maps, lot line adjustments, mergers, and easement and right-orway documents for compliance with the California Subdivision Map Act and the City’s municipal code. • Collaborate with the City’s Fire Department to address wildfire and latter fuel management concerns associated with new development.
• Supplying the City with civil improvement and mapping submittal checklists to ensure that applicants have a complete understanding of what is required.
• Reviewing construction cost estimates for accuracy, current market values, completeness, and transparency.
• Ensuring conformance with the City’s Storm Drain Master Plan and Stormwater Post-Construction Stormwater Standards Manual requirements.
657
Building Department Services
4LEAF has a proven track record of providing Building Officials and Permit Technician/Counter staff to jurisdictions. 4LEAF can deploy such staff on short notice and offer training programs for department staff, if required. Our staff encompasses the right combination of experience, education, and certifications.

Building Official
The 4LEAF Interim Building Official can provide in-house plan reviews to the City, limiting the amount of projects distributed to outside consultants and helping the City achieve significant cost savings. The Building Official will act as an adjunct staff member to the City and work with City personnel and various departments to perform professional building services including but not limited to plan review, permit technician, building inspection, and code enforcement.

Staff qualifications for this role include evaluating and documenting projects for compliance with applicable building standards and housing codes, on- and off-site plan review, staff augmentation, and other building department related tasks. Proposed staff for this role will be appropriately trained and certified for all work.

Permit Technician
4LEAF Permit Technician Staff must be experienced and dedicated to serving the public at the Planning and Building Department counter. 4LEAF has numerous Permit/Counter Technicians on staff, many who are currently assigned to Building Departments throughout the state. All staff will have the materials, resources, tools, and training required to perform the job. Typical Permit Technician duties include:
• Accepting plans for plan check
• Verification that plans are accurate and complete
• Calculating permit fees
• Explaining ordinances and procedures to owners, contractors, developers, architects, and the public • Assisting with preparation of permit applications
• Receiving plans for Planning and Building permits and route to various agencies (if requested) • Accepting complaints on code violations, process, and record complaints • Answering phone calls for field and office staff
• Processing inspection requests
• Maintaining files for building permits
• Operating the Building Department’s computerized information system • Inputting a variety of information, including building permits and inspections • Completing related duties and responsibilities as assigned by Building Official and Senior staff members Placement Schedule
Building Department Staff Interim Full-Time
Permit Technician (ICC Certified) < 2 Days < 5 Days
Assistant Permit Technician/ Counter Staff < 2 Days < 5 Days Building Official < 2 Days < 15 Days
658
Inspection Services
4LEAF has a team of more than 200 ICC Certified Building Inspectors, OSHPD/DSA Inspectors of Record, Fire Personnel, and Construction Inspectors working on various contracts. 4LEAF has a team committed to work throughout California who will remain for the duration of projects to ensure we capture the goals and performance that have made our inspection system successful. With our diverse and exceptionally qualified inspection staff, we are confident in our ability to provide Residential Building, Commercial Building, Combination Residential, and Combination Commercial Inspector(s) to the City.

We maintain the largest database of qualified inspectors of varied qualifications. Inspectors vary from current full-time inspection staff, idle staff (temporarily between assignments), and pre-qualified staff which include inspectors who are available subject to client demand. 4LEAF’s inspectors are all ICC Certified and experienced working within a municipal work environment. 4LEAF will provide inspectors with all the necessary tools, equipment, and current code books sufficient to facilitate all required inspections. 4LEAF can provide interim or full-time inspectors same-day or within one business day—simply call, email, or text our assigned Project Manager for an immediate response. Our on-call database is utilized for all our clients for as-needed requests.

Periodic Inspection Services  Available Next Day
4LEAF can fulfill inspection requests immediately upon request including same day. 4LEAF has a wealth of local and available inspectors ready to serve the City. In addition, 4LEAF has a proven track record of providing such services to a number of different building departments.

Part-Time Inspection Services  Available Next Day
4LEAF will provide the City with part-time inspectors upon request. 4LEAF can provide part-time staff within 24 hours of request for any duration of time. 4LEAF’s Project Manager will work closely with the department to identify the right personnel and determine the appropriate work schedule.

Full-Time Inspection Services  Available Two Days or Less 4LEAF can provide full-time inspectors upon request. 4LEAF provides this service regularly to many clients throughout Southern California, Northern California, Central Valley, Central Coast, Sacramento Valley, Peninsula/South Bay, East Bay, and North Bay.
659
Project Specific Inspection Services  Available Two Days or Less 4LEAF is often tasked with providing inspection services to large projects on behalf of municipalities. 4LEAF currently handles large-scale projects for such clients as the City of Palo Alto, City of Cupertino, etc. These projects are developer funded into a separate City account which is distributed to 4LEAF using a separate invoice and contract number. This is particularly helpful to fast paced projects looking for continuous inspection services over a short period of time (i.e. 6 - 36 Months).

Inspection Technology
4LEAF has extensive experience working with various inspection reporting technologies, including elas.™ and GoFormz which 4LEAF used this for all scopes of the Apple 2 Campus (~$8 Billion), and for the Encore Boston Harbor Casino (~$2.6 Billion), San Mateo County Project Development Unit (~$1.1 Billion), and at San Jose State University (~$1 Billion). Innovative technology allows every piece of information collected on a project to be accessible by all staff as every inspection report is stored securely and safely in the cloud. The information can be accessed through a user’s web account where any inspection report can be viewed, and reports can be ran using stored project data. With inspection technology, 4LEAF inspectors are able to leave detailed notes under the inspections and observations box and instantaneously attach pictures to reports to show the items inspected. By means of an iPad, inspectors sign reports using a mobile signature block and attached pictures of the item inspected that were taken using the iPad.
elas.™ Page View
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SECTION 4
4LEAF, INC.

CONTACT INFORMATION

FOR THE RESPONSIBLE
PARTY

BUILDING PLAN CHECK AND

INSPECTION SERVICES

CITY OF SOLVANG
TO THE

PROPOSAL TO PROVIDE
661
SECTION 4: CONTACT INFORMATION FOR THE RESPONSIBLE
PARTY
Project Management Contact Information
Marcus Johnson, CBO – Project Manager / Director of SoCal Operations Cell Office Email
(909) 996-0511 (949) 877-9432 [email protected]
Michael Loomis, SE, CBO, CASp, PMP – Director of Structural Engineering Cell Office Email
(831) 620-2305 (949) 877-9432 [email protected]
Davison (David) Chanda, PE – Supervising Plan Review Engineer Cell Office Email
(949) 274-6966 (949) 877-9432 [email protected]
Scott Martin, PE – Quality Control Manager / Senior Plan Review Engineer Cell Office Email
(559) 348-7101 (949) 877-9432 [email protected]
Peter Lim, CBO – Southern California Inspection Manager Cell Office Email
(626) 681-6371 (949) 877-9432 [email protected]
Vanessa Mota – Plan Review Coordinator Manager
Office Email
(949) 877-9432 [email protected]
662
SECTION 5
4LEAF, INC.

COST OF SERVICES

BUILDING PLAN CHECK AND

INSPECTION SERVICES

CITY OF SOLVANG
TO THE

PROPOSAL TO PROVIDE
663
SECTION 5: COST OF SERVICES
FY2025-2026 FEE SCHEDULE & BASIS OF CHARGES

FOR THE CITY OF SOLVANG
All Rates are Subject to Basis of Charges

PLAN REVIEW COST STRUCTURE NOTES
Plan Review Percentage: 55%
(Inclusive of all disciplines except Fire and Civil which are billed on an hourly basis)
Hourly Plan Review: $140 Non-Structural Review
$160 Structural Review
Fee includes:
 Initial review and two (2) rechecks. Hourly
charges apply after three (3) or more
rechecks.
 Shipping, courier, and electronic service.

Building
Chief Building Official ................................................................................................................................. $170/hour Deputy Building Official..............................................................................................................................$145/hour Structural Plan Review Engineer ................................................................................................................$160/hour Non-Structural Plans Examiner .................................................................................................................. $140/hour Civil Engineer (Grading, Improvement Plans).............................................................................................$175/hour Certified Access Specialist (CASp) Inspector .............................................................................................. $155/hour Certified Access Specialist (CASp) Plans Examiner..................................................................................... $155/hour Stormwater Compliance Inspector............................................................................................................. $145/hour Senior Combination Building Inspector (Building Inspector III) ................................................................. $130/hour Commercial Building Inspector II ............................................................................................................... $115/hour Building Inspector I ..................................................................................................................................... $100/hour Permitting Manager ................................................................................................................................... $100/hour Lead / Senior Permit Technician.................................................................................................................. $95/hour Permit Technician........................................................................................................................................ $85/hour Administrative Assistant.............................................................................................................................. $75/hour Inspector of Record ....................................................................................................................................$145/hour DSA Class 1 / HCAI A Inspector...................................................................................................................$170/hour DSA Class 2 / HCAI B Inspector...................................................................................................................$140/hour DSA Class 3 / HCAI C Inspector...................................................................................................................$100/hour elas Software ................................................................................................................................. $50/user monthly Fire Services
Fire Protection Engineer (FPE).................................................................................................................... $205/hour Fire Plans Examiner ....................................................................................................................................$155/hour Fire Inspector I............................................................................................................................................ $140/hour Fire Inspector II........................................................................................................................................... $155/hour Project Management
Project Manager......................................................................................................................................... $200/hour Principal-in-Charge .....................................................................................................................................$245/hour 664

BASIS OF CHARGES
Rates are inclusive of “tools of the trade” such as forms, telephones, and consumables. • All invoicing will be submitted monthly.
• Staff Augmentation work (excluding plan review) is subject to 4-hour minimum charges unless stated otherwise. Services billed in 4-hour increments.
• Most plan reviews will be done in 10 business days or less and 5 business days or less for re-checks. This is not inclusive of holidays or the day of the pick-up of plans. • Expedited reviews will be billed at 1.5x the plan review fee listed in the fee schedule. Return time will be within seven (7) days of receipt of the plans from the City. • Plan review of deferred submittals & revisions will be billed at the hourly rates listed. • All plan review services will be subject to a $300.00 minimum fee if percentage-based fee or 2-hour minimum charge if hourly rates apply.
• Larger complex plan reviews can be negotiated to achieve the best possible pricing. • All plan review services will be subject to 2-hour minimum fee. • All plan review services are billed on a percentage basis and include the initial review and 2 rechecks. - Plan reviews will be billed on an hourly basis only after the initial review and 2 rechecks unless otherwise agreed upon on a case-by-case basis.
- Fire and Civil Reviews are billed on an hourly basis and are not included in our plan review percentage.
• 4LEAF assumes that these rates reflect the FY2025-2026 contract period. There will be a 3% escalation for FY2026-2027, FY2027-2028, and so on.
• Overtime and Premium time will be charged as follows:
- Regular time (work begun after 5AM or before 4PM) 1 x hourly rate - Nighttime (work begun after 4PM or before 5AM) 1.125 x hourly rate - Overtime (over 8-hour M-F or Saturdays) 1.5 x hourly rate - Overtime (over 8 hours Sat or 1st 8-hour Sun) 2 x hourly rate - Overtime (over 8 hours Sun or Holidays) 3 x hourly rate • Overtime will only be billed with prior authorization of the Director or other designated City personnel. • All work with less than 8 hours rest between shifts will be charged the appropriate overtime rate. • Mileage driven during the course of Inspections will be charged at cost plus 20%. • Payment due on receipt. All payments over 30 days will be assessed a 1.5% interest charge. • Client shall pay attorneys’ fees, or other costs incurred in collecting delinquent amounts. • Client agrees that 4LEAF’s liability will be limited to the value of services provided. • In accordance with California’s Meal Break and Rest Break Law requirements, Client will be billed one (1) additional hour per day at the regular rate for each missed meal or rest break due to Client-directed tasks or requirements. Client should allow 4LEAF’s non-exempt, hourly employees the opportunity to take their entitled rest and meal breaks during each work shift. 665

CITY COUNCIL STAFF REPORT
AGENDA ITEM 8.c
Meeting Date: July 14, 2025
SUBJECT: Discussion and Possible Action to Approve the Agreement with XIT Inc. dba XIT Solutions for Surveillance Camera Purchase and Services in the Amount Not-toExceed $147,407.01 for the Term July 1, 2025 – Dec 31, 2028 and Authorize the Mayor to Execute the Contract
PREPARED BY: Olivia Uribe Mutal, Assistant to the City Manager DISCUSSION:

On February 2025, the City Council directed staff to explore expanding and modernizing Solvang’s video surveillance capabilities to enhance public safety, support emergency response, and protect public assets within a defined use case. In consultation with the Santa Barbara County Sheriff’s Office, staff identified seven strategic downtown locations for a pilot program. A Request for Proposals (RFP) was then issued for the design, installation, and maintenance of an AI-enabled surveillance camera system as part of the Downtown Corridor Surveillance Project. The RFP outlined requirements, including high-resolution video (minimum 5MP), artificial intelligence features, detailed analytics, and secure cloud-based storage. A mandatory site walkthrough was held on May 30, 2025, with fourteen vendors in attendance. Five proposals were submitted by the June 20th deadline.

Following a thorough review of qualifications, approach, and cost, two finalists emerged, both proposing the use of the Verkada camera system—a cloud-managed platform offering AI-enabled features, centralized monitoring, and long-term hardware support. Locations for camera installation have been identified throughout the downtown area, based on safety risks and infrastructure considerations. Staff recommends moving forward with this pilot deployment as a first phase, with future expansion to be considered following evaluation of system performance and operational impact.

Staff recommends that the Council approve the Agreement with XIT Inc., doing business as XIT Solutions, for the purchase of surveillance cameras and services in the amount not-to-exceed $147,407.01 for the term from July 1, 2025, to December 31, 2028. This term also includes the installation of the hardware and a 3–year camera licensing agreement.

Staff recommends XIT Solutions based on their strong technical approach, public sector experience, and their status as a Verkada Gold Partner. Founded in 1994 and headquartered in Bakersfield, XIT has delivered over 50 public works and infrastructure projects for government clients across California and Nevada. Their 25-person in-house team includes certified technicians, project managers, and engineers with credentials in low-voltage systems, OSHA safety, structured cabling, and Verkada’s entire product suite. Their proposal demonstrated an understanding of Solvang’s infrastructure and identified appropriate AI-enabled solutions tailored to each of the City’s seven pilot locations. Their proposal also included proactive considerations for backup power, network limitations, and future scalability of the system.

ALTERNATIVES:

1. Approve the Agreement with the selected vendor and authorize implementation of the Downtown Corridor Surveillance Pilot Project.

2. Request modifications to the contract scope, cost, or implementation timeline and return with a revised agreement.
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3. Reject all proposals and direct staff to reissue the RFP or explore alternate technologies and funding sources.

FISCAL IMPACT:

The total contract cost shall not exceed $147,407.01 and will cover the full scope of services, including equipment procurement, installation, training, software licensing, and support for the term July 1, 2025 – Dec 31, 2028. This project is funded through the City’s approved Capital Improvement Program budget for Fiscal Year 2025–26.

ATTACHMENTS:

A. Agreement
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CITY OF SOLVANG

PROFESSIONAL SERVICES AGREEMENT

PARTIES AND DATE. This Agreement is made and entered into this 14th day of July, 2025 (“Effective Date”) by and between the CITY OF SOLVANG, a Municipal Corporation and Charter City organized under the Constitution and laws of the State of California with its principal place of business at 1644 Oak Street, Solvang, CA 93463 (“City”) and XIT INC dba XIT SOLUTIONS a California Corporation with its principal place of business at 1112 20th Street, Bakersfield, California 93301(“Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement for Surveillance Camera Purchase and Services in the Amount Not-to-Exceed $147,407.01 for the Term July 1, 2025 – Dec 31, 2028. The parties hereto, in consideration of the mutual covenants contained herein, hereby agree to the following terms and conditions:

1.0 GENERAL PROVISIONS

1.01 Term: This agreement will become effective on the date of execution set forth below, and will continue in effect until terminated as provided herein.

Consultant shall determine the method, details and means of performing the abovereferenced services.

Consultant may, at their own expense, employ such assistants and subconsultants, as Consultant deems necessary to perform the services required of Consultant by this agreement.

1.04 Compensation: In consideration for the services to be performed by Consultant, City agrees to pay Consultant monetary consideration for professional services in accordance with the fee schedule set forth in Exhibit A. The parties agree that total compensation for fees and costs for the services detailed in Exhibit A shall not exceed the sum of $$147,407.01, unless and until this Agreement is amended as provided herein. 668

2.0 OBLIGATIONS OF CONTRACTOR

2.03 Tools and Instrumentalities: Consultant shall provide all tools and instrumentalities to perform the services under this agreement.
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2.05 Indemnification
(a) Non-design, non-construction Professional Services: To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8), Consultant shall indemnify, defend, and hold harmless the City, and its elected officials, officers, employees, volunteers, and agents (“City Indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of the Consultant’s performance or Consultant’s failure to perform its obligations under this Agreement or out of the operations conducted by Consultant, including the City’s active or passive negligence, except for such loss or damage arising from the sole negligence or willful misconduct of the City. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant’s performance of this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City’s option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims. (b) Non-design, construction Professional Services: To the extent the Scope of Services involve a “construction contract” as that phrase is used in Civil Code Section 2783, this paragraph shall apply in place of paragraph (a). To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8), Consultant shall indemnify, defend, and hold harmless the City, and its elected officials, officers, employees, volunteers, and agents (“City Indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of the Consultant’s performance or Consultant’s failure to perform its obligations under this Agreement or out of the operations conducted by Consultant, except for such loss or damage arising from the active negligence, sole negligence or willful misconduct of the City. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant’s performance of this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City’s option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims.
(c) Design Professional Services: In the event Consultant is a “design professional”, and the Scope of Services require Consultant to provide “design professional services” as those phrases are used in Civil Code Section 2782.8, this paragraph shall apply in place of paragraphs (a) or (b). To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8) Consultant shall indemnify, defend and hold harmless the City and its elected officials, officers, employees, volunteers and agents (“City Indemnitees”), from and against all claims, damages, injuries, losses, and expenses including costs, attorney fees, expert consultant and expert witness fees arising out of, pertaining to or relating to, the negligence, recklessness or willful misconduct of Consultant, except to the extent caused by the sole negligence, active negligence or willful misconduct of the City. Negligence, recklessness or willful misconduct of any subcontractor employed by Consultant shall be conclusively deemed to be the negligence, recklessness or willful misconduct of Consultant unless adequately corrected by Consultant. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant’s performance of 670
this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City’s option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims. In no event shall the cost to defend charged to Consultant under this paragraph exceed Consultant’s proportionate percentage of fault. However, notwithstanding the previous sentence, in the event one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, Consultant shall meet and confer with other parties regarding unpaid defense costs. (d) Payment by City is not a condition precedent to enforcement of the indemnities in paragraph (a), (b), or (c). In the event of any dispute between Consultant and City, as to whether liability arises from the active negligence, sole negligence or willful misconduct of the City or its officers, employees, or agents, Consultant will be obligated to pay for City’s defense until such time as a final judgment has been entered adjudicating the City as having been actively negligent, solely negligent or as having engaged in willful misconduct. Except as otherwise required by Civil Code Section 2782.8, Consultant will not be entitled in the absence of such a determination to any reimbursement of defense costs including but not limited to attorney’s fees, expert fees and costs of litigation. The provisions of this Section 2.05 shall survive completion of Consultant’s services or the termination of this Agreement.

2.06 Insurance: Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit B attached to and part of this agreement.

3.0 OBLIGATIONS OF CITY

4.0 TERMINATION OF AGREEMENT

4.02 Termination on Occurrence of Stated Events: This agreement shall terminate automatically on the occurrence of any of the following events:
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a. Sale of the business of any party;
b. The end of the 30 (thirty) days as set forth in section 4.01; c. End of the contract to which Consultant’s services were necessary; or d. Assignment of this agreement by Consultant without the consent of City. e. Death of any party.

4.04 Termination: This agreement shall terminate on Dec 31, 2028, unless earlier extended as set forth in this Section. The City, with the agreement of Consultant, is authorized to extend the term of this agreement beyond the termination date, as needed, under the same terms and conditions as set forth in this agreement. Any such extension shall be in writing and be an amendment to this agreement.

5.0 SPECIAL PROVISIONS

Consultant shall treat all records and work product prepared or maintained by Consultant in the performance of this contract as confidential.
(b) Limitation on use and disclosure. Consultant agrees that it will not use any information obtained as a consequence of the performance of work for any purpose other than fulfillment of Consultant’s scope of work. Consultant will not disclose any information prepared for the City, or obtained from the City or obtained as a consequence of the performance of work to any person other than the City, or its own employees, agents or 672
subcontractors who have a need for the information for the performance of work under this contract unless such disclosure is specifically authorized in writing by the City. (c) Security plan. If requested by the City Manager, Consultant shall prepare a security plan to assure that information obtained from the City or as a consequence of the performance of work is not used for any unauthorized purpose or disclosed to unauthorized persons.

6.0 MISCELLANEOUS

PARTY ADDRESS
TO: CITY OF SOLVANG City of Solvang
1644 Oak Street
Solvang, CA 93463
Attention: City Clerk
Copy to: Chelsea O’Sullivan, City Attorney
Richards, Watson & Gershon
847 Monterey Street, Suite 206
San Luis Obispo, CA 93401
TO: CONSULTANT XIT Inc dba XIT Solutions
Craig May
638 LINDERO CANYON RD., STE 288
OAK PARK, CA 91377

6.04 Remedies: The remedies set forth in this agreement shall not be exclusive, but shall be cumulative with, and in addition to, all remedies now or hereafter allowed by law or equity.

6.05 Due Authority: The parties hereby represent that the individuals executing this agreement are expressly authorized to do so on and in behalf of the parties.

6.06 Ownership of Work Product: Upon delivery, the work product, including without limitation, all original reports, writings, recordings, drawings, files, and detailed calculations 673
developed under this contract are the property of the City. Consultant agrees that all copyrights, which arise from creation of the work pursuant to this contract, shall be vested in the City and waives and relinquishes all claims to copyright or other intellectual property rights in favor of the City. City acknowledges that its use of the work product is limited to the purposes contemplated by the scope of work and that the Consultant makes no representation of the suitability of the work product for use in or application to circumstances not contemplated by the scope of work.

6.11 No waiver: The waiver of any breach by any party of any provision of this agreement shall not constitute a continuing waiver or a waiver of any subsequent breach of this agreement. 674

6.16. Amendments: Amendments to this agreement shall be in writing and shall be made only with the mutual written consent of all the parties to this agreement.

6.17. Signatures: The individuals executing this contract represent and warrant that they have the legal capacity and authority to do so on behalf of their respective legal entities.

IN WITNESS WHEREOF, the parties have executed this contract on the following date.

CITY OF SOLVANG CONTRACTOR
XIT, INC. dba XIT Solutions

David Brown, Mayor Craig May, Chief Executive Officer
ATTEST: APPROVED AS TO FORM
Richards, Watson & Gershon

Annamarie Porter, City Clerk Chelsea O’Sullivan, City Attorney 675

EXHIBIT A

SCOPE OF WORK,

FEE SCHEDULE
&

PROJECT SCHEDULE
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yo2
Submitted via mail to:

City of Solvang
1644 Oak Street
Solvang, CA 93463
Submitted by:

XIT Solutions
1112 20th Street
Bakersfield, CA 93301
POC: Craig May
Phone Number: (661) 635-0365
Email: [email protected]
Request for Proposal(RFP)
Professional Services - AI-Enabled Surveillance Camera System Downtown Corridor Surveillance Pilot Project.

City of Solvang
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1 Cover Letter
City of Solvang
Attn: Olivia Uribe Mutal
1644 Oak Street
Solvang, CA 93464
Subject: Proposal for Professional Services - AI-Enabled Surveillance Camera System - Downtown Corridor Surveillance Pilot Project
Dear Olivia Mutal,
XIT Solutions is excited to submit our proposal for the Downtown Corridor Surveillance Pilot Project. With over 30 years of experience delivering security and surveillance solutions to public agencies across California and Nevada, we are confident in our ability to help the City of Solvang enhance public safety while preserving its unique architectural charm.

We propose a modern, AI-enabled surveillance system built on Verkada’s cloud-managed platform. Our solution includes:
• High-resolution (5MP+) cameras with AI features like motion analytics, license plate recognition, and privacy-safe face detection
• Real-time insights powered by edge-based processing
• Secure hybrid cloud storage (365-day retention, 30-day onboard) with AES-256 encryption • Low-bandwidth operation (20–50 kbps per camera) across Wi-Fi, cellular, and satellite networks
• Integration with existing IP cameras and future access control systems Our cameras are weatherproof and impact-resistant. We also provide battery backup (4–24 hours depending on site), Caltrans permit handling, and traffic control support. Backed by a 10-year hardware warranty and 24/7 support, our team ensures long-term reliability and responsive service.

We’ve reviewed all RFP addenda and are ready to deliver a solution that meets your goals for safety, scalability, and simplicity. Please feel free to contact me directly at (661) 635-0365 or [email protected] with any questions or to discuss next steps.

Sincerely,
Craig May
CEO, XIT Solutions
1112 20th St., Bakersfield, CA 93301
Phone: (661) 635-0365
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2 Qualification Statements
XIT Solutions, founded in 1994, has earned a strong reputation serving public sector clients, including water districts, libraries, and schools across California and Nevada, from our base of operations. With over 50 public works projects completed in the past five years, all adhering to California’s prevailing wage requirements and public contract standards, we bring proven expertise to the City of Solvang’s AI-Enabled Surveillance Camera System for the Downtown Corridor Surveillance Pilot Project. Our 25-person in-house team of technicians, project managers, and engineers holds certifications with Hanwha, CommScope, OSHA 30, Belden, ViewSonic, and Verkada, including our Verkada Gold Partner status, which provides advanced training and priority access to Verkada’s cloud-based surveillance systems. We possess a California C-7 Low Voltage Contractor’s License (1014012)
and are registered with the Department of
Industrial Relations (PWCR
#1000038355), meeting all the requirements.

As authorized Verkada dealers, we supply
NDAA-compliant equipment backed by
manufacturer warranties and our one-year
workmanship guarantee, with partnerships
from Axis, Hanwha, and Belden ensuring a
reliable supply chain.

Our financial stability and 30 years of
consistent growth allow us to maintain direct
control over quality and timelines.. Our 24/7
emergency response team, with an eighthour maximum response time, addresses Solvang’s need for rapid support. The
Verkada Gold Partner status enhances our capabilities, granting access to specialized technical resources and firmware updates, ensuring system longevity.

The City of Solvang requires the design, implementation, and maintenance of an AI-enabled surveillance system at seven strategic downtown locations, integrating multi-connectivity options (Wi-Fi, cellular, and satellite), and providing training and documentation. Solvang faces challenges with outdated surveillance systems, unique site conditions (e.g., limited network access at Site 5, traffic signal locations at Sites 3, 6, 7), and the need to protect privacy while enhancing public safety for its 5 million annual tourists. Our credentials directly address these needs. We have deployed cameras, Cat6 cabling, and AI-enabled surveillance for over 20 public agencies, meeting standards like 5MP resolution and TLS 1.3 encryption. Our Verkada expertise enables us to configure AI capabilities (e.g., object detection, license plate recognition) and cloud-based storage for 365-day retention.

Key projects completed as prime contractor, operational for over one year, showcase our expertise:
• Kern County Library System (2024): Installed cameras and access control across 18 branches, managing Cat6 cabling, IDF cabinets, and phased deployments. Achieved 98% uptime, supporting Solvang’s multi-site installation needs. • Proven Expertise: Proven Expertise: Nearly 30 years
delivering VOIP, IT, and security solutions to K-12 schools, with successful projects for districts like Wasco Union and Central Unified.
• 30+ Years Expertise: AI surveillance for CA/NV public agencies.
• Verkada Gold Partner: Priority access to cloud security. • In-House Team: Full control over design and installation. • Scalable Verkada System: 5MP+ cameras with AI analytics. • Privacy & Compliance: AES-256, TLS 1.3, NDAAcompliant. • Seamless Integration: Works with any cameras, future
systems.
• 24/7 Support: 8-hour response, 10-year warranty.
• Proactive Delivery: Agile, pre-configured, fast-tracked. • Cost-Effective: Flexible licensing, and discounts.

Why choose XIT Solutions
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• Wasco Union Elementary School District (2022–2023): Deployed a Verkada surveillance system across multiple campuses, including cabling upgrades and IP/VLAN integration. Zero downtime for two years demonstrates our ability to meet Solvang’s connectivity and integration requirements.
• Central Unified School District (2021): Executed a district-wide security upgrade with cameras and cabling during school hours. Operational for three years, proving our capacity to work in active environments like Solvang’s downtown corridor.

These projects demonstrate our ability to deliver reliable, scalable solutions. The Wasco project’s zero downtime, using Verkada’s integration capabilities, aligns with Solvang’s need for robust performance, while the Kern County project’s uptime reflects our commitment to reliability.

2.1 Why Verkada is the Best Choice for Solvang’s Surveillance System The City of Solvang calls for a top-notch, scalable AI-enabled surveillance system to strengthen public safety and emergency response in its busy downtown area, where 5 million tourists pass through each year. With XIT Solutions' hands-on expertise and experience with Verkada's approach, it’s clear that this partnership is a great fit for the City of Solvang. Here’s why, in straightforward terms:
• Fully Integrated System: Verkada integrates video surveillance, intelligent AI analytics, and multiple connection options like Wi-Fi, cellular, and satellite into one easy-to-manage setup across all seven of Solvang’s key sites. Using onboard Ambarella processors and AWS backend power, we can grow the hybrid cloud method from simple motion detection to a fullfledged AI search capability. That means the City of Solvang gets a system that works as a single unit, ready for whatever comes next.

Figure 1: Verkada's AI-Enabled Surveillance Camera System features • Scalable and Flexible Architecture: This setup stretches to fit the City’s unique spots, like the tricky network issues at Site 5 or the traffic signal zones at Sites 3, 6, and 7. With edge processing handling 10 frames per second and AWS managing millions of detailed image clips daily, it adapts as needed. This approach lets the City of Solvang add features like tracking 680
people’s paths and flagging persons of interest over time, giving Solvang room to grow without a significant overhaul.
• Industry-Leading Hardware: Verkada’s cameras offer 5MP+ resolution, HDR, and uncompromising build quality, meeting the RFP’s standards and handling harsh conditions like Site 5’s lighting. The shift from HiSi to Ambarella CV2x processors now in every camera type, from Domes to PTZs, means the City of Solvang gets reliable gear that keeps up with real-time analysis and stands the test of time.
• Simplicity in Operation: The Command interface is straightforward, so the City of Solvang’s team won’t need endless training. Automatic updates keep everything secure without extra effort. We can store recent image data for quick access, cutting investigation wait times, which is necessary for a tourist-heavy area like downtown.
• Superior Security and Compliance: With end-to-end encryption, an innovative filtering system to weed out off-target results, and strong privacy measures, plus a up to 10-year warranty, Solvang’s data stays safe.
• Proven Experience: Over 17,000 organizations, including public agencies, rely on Verkada, built on years of tweaking since 2016. Our solution has added alerts for line crossings and AI search along the way. With XIT Solutions as a Verkada Gold Partner, Solvang also gets local 24/7 support and an eight-hour response time, which is perfect for urgent situations.

XIT Solutions brings the City of Solvang a practical, budget-friendly solution that keeps improving, hitting the pilot project’s goals head-on. Paired with our know-how, this hybrid cloud system promises a real boost to downtown safety and security.

2.2 Personnel and Qualifications

2.2.1 Jazmin Llams
Jazmin Llams Bakersfield, California
[email protected]
Professional Summary
Customer-focused and analytically driven professional with extensive experience in customer relationship management, purchasing, and project coordination. Adept at bridging technical solutions with client needs, overseeing AV project implementations, and driving pricing strategies. Brings a strong background in vendor management, ERP systems, and sales pipeline forecasting. Known for her collaborative approach, attention to detail, and ability to maintain strong customer and vendor relationships.

Professional Experience
AV Customer Engagement Manager XIT Solutions, 2024 – Present • Serve as primary point of contact for customers, building strong relationships and advocating for customer needs internally.
• Lead customer engagement efforts, focusing on pricing tool implementations, ensuring on-time delivery, high quality, and adoption success.
• Respond promptly to customer quotes, inquiries, and post-sales issues, maintaining excellent service levels.
• Coordinate with vendors for special pricing and manage deal registrations. • Analyze and compare quotes to establish pricing strategies that maximize value and margin. 681
• Maintain detailed customer account profiles and identify opportunities to expand XIT Solutions’ offerings.
• Ensure accuracy of open opportunity pipelines to support monthly sales forecasting. • Assist with creating and processing sales orders in the ERP system to ensure smooth order-toinvoice transitions. • Schedule AV jobs and dispatch technicians efficiently to meet project timelines.

Education
Master of Business Administration (MBA),
Business Analytics
Arizona State University
May 2022 – May 2024
Bachelor of Science in Business Administration
& Management
California State University, Bakersfield
Aug 2018 – May 2021

2.2.2 Cody Brown
Cody Brown [email protected]
Professional Summary
Experienced IT Professional and Project Manager with a strong focus on strategic leadership, team management, and technology innovation. Over 15 years of hands-on experience managing infrastructure projects and leading diverse teams to success. Passionate about leveraging technology as a strategic asset to achieve organizational goals and drive business growth.

Professional Experience
Vice President of Managed IT Services XIT Solutions, Sept 2020 – Present • Lead Managed Services teams (NV & CA); oversee $2M+ in IT assets. • Manage infrastructure projects, budgets, and vendor relations. • Resolve ~5,000 support tickets/year across hardware/software platforms. • Oversee security tools: antivirus, EDR, MDR, remote access, RBAC. • Plan/install email/server migrations, virtualization, ERP/CRM systems. • Administer Microsoft 365, Intune, Autopilot, Windows Server, Google Workspace. • Direct structured cabling, firewall, routing, Wi-Fi, VPN deployments. • Support and install VOIP, surveillance, AV, and access control systems.

Systems Administrator Comagine Health, Apr 2017- Sept 2020 • Led multi-state IT rollouts with $ 500 K+ in hardware. • Installed/managed Cisco UC, Aruba switches, and access control systems. • Handled AD, GPO, PowerShell scripting, VMware, and Hyper-V. • Deployed MDT/WDS, enabled secure remote collaboration platforms.

Event Technology Coordinator University of Nevada, Jul 2011 – Sept 2014 • Supervised 30 staff: supported events and office systems. • Designed/installed $200K+ facility-wide infrastructure upgrades. • Managed $ 1 M+ AV inventory; coordinated setup of all tech installations. • Acted as vendor liaison for procurement and onsite deployment.

Computer Support Specialist II Montana State University, Sept 2010 – Jun 2011 • Designed/installed custom IT and AV solutions campus-wide. • Configured secure classroom, lab, and conference room systems. • Built AV automation systems; managed third-party infrastructure installs.

Graphics Team Manager Brigham Young University, Feb 2008 – Aug 2010
• Managed AV/broadcast graphics team; installed and configured event tech. 682
• Oversaw live broadcast security, remote camera/audio systems. • Customized user interfaces for video switchers and control systems.

Education
Bachelor of Science, Computer Information
Technology
Brigham Young University, Idaho
July 2019
Bachelor of Arts, Media Arts Studies Brigham Young University April 2010

2.2.3 Alex Gallo
Alex Gallo Bakersfield, California
[email protected]
Professional Summary
Experienced AV Installer and Radio/Electronics Technician with network cabling, telematics, and AV systems expertise. Certified in cabling and lift operations, with strengths in project planning, team leadership, troubleshooting, and adherence to safety standards.

Professional Experience
AV Installer XIT Solutions, 2024 – Present
• Provide technical support and troubleshoot hardware, software, and network issues. • Install and configure computer systems and related technology to ensure optimal performance. • Maintain and secure the organization's network infrastructure. • Document technical issues and solutions to support team knowledge sharing.

Radio and Electronics Technician Hall Ambulance, 2023 – 2024 • Provided technical support and troubleshooting for hardware, software, and network issues. • Installed and configured computer systems and related technology to ensure optimal performance. • Assisted in maintaining and securing the organization's network infrastructure. • Documented technical issues and solutions to enhance team knowledge sharing.

Team Lead ComNet Communications, 2020-2023
• Planned and oversaw cabling installations, leading a team of 3–18 technicians on projects involving Cat6 and fiber cabling, wireless access points, cameras, and data drops. • Conducted daily meetings with project stakeholders to review project status, safety concerns, objectives, and change orders.
• Trained new employees on proper installation methods, ensuring compliance with quality and safety standards.
• Provided daily progress reports to the project manager to support clear communication and efficient project tracking.

Certifications
• Commscope Cabling ACT 1 and ACT 2.
• Boom Lift and Scissor Lift Certified.
• OSHA 30 Certification.
• Verkada Certified for Security, Alarms, and Access Control

2.3 Team and Organizational Structure
XIT Solutions will serve as the sole entity responsible for this project. Our in-house team will oversee 100% of the project responsibilities, including design, implementation, management, and maintenance, ensuring direct control over quality, timeline, and accountability. No other firms or subcontractors will be involved.
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XIT Solutions excels in delivering advanced surveillance and security infrastructure projects. Our team’s deep expertise spans multi-site access control systems, camera installations, cabling upgrades, and seamless integrations in diverse environments, including educational and public facilities. Through thorough planning, phased deployments, and robust project management, we consistently achieve high system uptime, minimal operational disruption, and long-term reliability.

XIT Solutions is committed to providing tailored, high-quality security solutions that meet the unique needs of our clients.

Our organizational chart outlines the in-house structure, with key roles including the AV Customer Engagement Manager and VP of Managed IT Services, ensuring streamlined decision-making and accountability. The team’s qualifications include an MBA in Business Analytics, over 15 years in IT/security management, and certifications in Verkada systems and cabling standards, highlighting professional excellence. The team has designed surveillance systems for various public agency projects, integrating AI-enabled technologies with existing infrastructures, meeting compliance and scalability needs.

XIT Solutions offers expertise in AI-enabled surveillance, multi-connectivity options (WiFi/cellular/satellite), and cloud-based storage, through the Verkada platform supported by a DIRregistered workforce and E-Rate approval, ensuring comprehensive project execution. Past projects with public agencies demonstrate the ability to deliver compliant, reliable surveillance systems across multiple sites. A detailed 10-week schedule from award to final testing (by September 2, 2025) will be provided, utilizing the Critical Path Method, which optimizes task sequencing to minimize delays and enhance resource efficiency. The in-house team ensures full availability, with a reserve of trained personnel to maintain continuity, aligning with the project timeline.

CEO
Director of AV and
Security Solutions
AV Field Tech
Lead
AV Field Tech
Lead
AV Field Tech AV Field Tech
Director of Sales
Operations
AV Customer
Engagement
Manager
Order Fullfilment
Associate
Warehouse &
Logistics Manager
Figure 2: XIT Solutions Organizational Chart
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2.4 Client References

2.4.1 Kern County Library System
Kern County Library – Southwest Library
Description XIT Solutions has completed the configuration, design layout, and installation of security cameras - equipment, cabling, and software - and data ports, projectors, and audio systems - both new installations and replacements of existing equipment and cabling.

XIT Solutions installed surveillance cameras and access control systems in 18 library locations across Kern County.

Client Name Kern County Library
Contract
Amount
$800,000.00
Project dates Jan 2024 – March 2024
Contact
Information
Name: Esdras Quintana
Title: Sr. Information Systems Specialist
Phone Number: (661) 868-0700
Staff Assigned Name: Rian Barraza
Title: Director of AV and Security Solutions

2.4.2 Wasco Union Elementary School District
Wasco Union Elementary School District – Surveillance Equipment Installation Description XIT Solutions has completed the installation of surveillance cameras, classroom interactive panels, cat 6 cabing and access control systems across various school and district sites within the Wasco Union Elementary School District.

The scope of work included new and replacement cabling and new and replacement equipment.

Client Name Wasco Union Elementary School District
Contract
Amount
$1,000,000.00
Project dates 2022 – 2023
Contact
Information
Name: Rick Sanchez
Title: IT Director
Phone Number: (661) 201-4510
Staff Assigned Name: Rian Barraza
Title: Director of AV and Security Solutions
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2.4.3 Central Unified School District
Central Unified School District – Cabling Installation
Description XIT Solutions successfully completed the configuration, layout, and installation of surveillance cameras across multiple Central Unified School District buildings. Other projects included installing an access control system (equipment cabling and software) and classroom interactive panels - both new installations and replacements of existing panels.

Our team conducted detailed site surveys, performed job walks, and designed the entire system to ensure a seamless and efficient implementation.

Client Name Central Unified School District
Contract
Amount
$130,000.00
Project dates June 7, 2021 – June 30, 2021
Contact
Information
Name: Jesse Rojas
Title: Technology Services Manager
Phone Number: (559) 276-3130
Staff Assigned Name: Rian Barraza
Title: Director of AV and Security Solutions
3 Project Approach, Management Approach/Subjective Statements The City of Solvang’s unique challenges include safeguarding a high-traffic tourist corridor, ensuring reliable emergency evacuations along a state highway, and overcoming the inefficiencies of outdated, non-AI-enabled cameras that demand manual footage review. XIT Solutions recognizes the City’s need for a system that delivers high-resolution imagery (5MP or higher), robust backup power (4-8 hours for standard sites, 12-24 hours for traffic signal locations at Sites 3, 6, and 7), and compliance with California Government Code §34090.6 for 365-day footage retention. The lack of network access at Site 5 (Solvang Park’s bathroom location), reliance on contract IT services, and the potential for integrating existing Axis and Ubiquiti cameras at City Hall and utility facilities underscore the importance of a flexible, interoperable design.

Additionally, navigating external coordination with Caltrans for permits, PG&E for power, and Verizon for cellular connectivity presents logistical hurdles that require proactive management.

Common challenges in such projects include ensuring consistent connectivity in diverse environments, maintaining privacy amidst advanced AI analytics, and adhering to strict cybersecurity standards, such as avoiding banned manufacturers like Dahua and Hikvision. XIT Solutions will address these by conducting thorough site assessments, deploying NDAAcompliant Verkada cameras with multi-connectivity options (Wi-Fi, cellular, and satellite), and implementing TLS 1.3 encryption to safeguard data, ensuring compliance with U.S. Department of Homeland Security guidelines.

3.1 Project Management and Planning
In the Project Management and Planning phase, we will host a kick-off meeting with City staff to align on technical specifications, site constraints, and privacy safeguards. Our team, with Verkada, 686
Hanwha, and Axis certifications, will conduct detailed site assessments at all seven locations, evaluating power availability, connectivity options, and environmental factors like lighting at Site 5 or traffic dynamics at Sites 3, 6, and 7. We will design a system featuring Verkada’s 5MP+ cameras with 30 fps, HDR, and IK10/IK11 impact resistance, tailored to each site’s field of view and mounting needs. Our AI capabilities, powered by Verkada’s Ambarella CV2x processors, will include object similarity search, edge-based processing, motion detection, anonymized people/face detection, and license plate recognition, delivering customizable alerts while prioritizing privacy.

For storage, we will implement a hybrid solution with 30 days of encrypted onboard storage and Verkada’s AWS-backed cloud storage for 365-day retention, enabling seamless scalability.

XIT Solutions will adopt a proactive, low-maintenance management approach, using our 50+ public works projects to ensure Solvang’s project stays on schedule and within budget. Our project manager, certified in Verkada, will oversee all tasks, providing weekly schedule updates and critical path monitoring using agile methodologies to address issues swiftly, such as potential PG&E delays. We will maintain open communication with the City Manager and coordinate with Caltrans, PG&E, and Verizon to streamline approvals and connectivity. Our quality assurance includes equipment verification, integration testing, and real-time progress tracking tools, ensuring transparency and adherence to Solvang’s standards.

We will pre-configure Verkada cameras and software off-site to expedite implementation, reducing installation time in Solvang’s active tourist corridor. Our experience with phased deployments, as demonstrated in the Kern County Library System project (98% uptime across 18 sites), ensures minimal disruption. Our established regulatory relationships will accelerate Caltrans permit approvals, aligning with Solvang’s tight timeline.

3.2 System Procurement and Pre-Installation
In the System Procurement and Pre-Installation phase, XIT Solutions will acquire weatherized cameras that comply with IEEE 802.3af PoE standards, network equipment, and specialized software featuring flexible licensing options (1, 3, 5, and 10-year terms) to support the City’s comparative review. All equipment will have a minimum five-year warranty, and we will perform rigorous pre-installation testing to validate camera functionality, software configuration, and network integration. Our quality control procedures will include documented test results to ensure reliability before deployment.

3.3 System Installation and Testing
Our in-house team will manage site preparation for System Installation and Testing, including mounting hardware, PoE-compliant power connections, and weatherized enclosures for publicaccessible cameras. We will coordinate with Verizon for SIM card integration at sites like Site 5 and work with Solvang’s contract IT vendor to streamline network architecture. As the installation vendor, we will secure Caltrans rider permits for Mission Drive work, handling lane closures and traffic control to minimize disruption in Solvang’s busy downtown. Post-installation, we will conduct rigorous testing of functionality, connectivity, and AI capabilities, followed by 90 days of on-site support to refine configurations and train City staff on camera adjustments using Verkada’s Command interface.
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3.4 Training and Documentation
In the Training and Documentation phase, we will provide training for City IT and maintenance staff, covering system administration, footage review, and troubleshooting via Verkada’s intuitive platform. Our documentation package will include system architecture, equipment manuals, configuration settings, and SOPs for routine checks, incident response, and privacy compliance, ensuring Solvang’s team is fully equipped to manage the system.

3.5 Ongoing Maintenance and Support
For Ongoing Maintenance and Support, our 24/7 emergency response team, with an eight-hour maximum response time, will deliver regular updates, preventive maintenance, and remote monitoring. Monthly reports and quarterly reviews will keep Solvang informed, while Verkada’s automatic firmware updates ensure long-term security and performance. Our financial stability and direct control over operations eliminate reliance on subcontractors, guaranteeing consistent quality.

3.6 Optional Future Work
System Scalability and Access Control Integration
Our Verkada-based solution is designed for seamless expansion. The platform supports:
• Integration with access control systems (e.g., badge readers, door controllers) • Real-time event correlation between video and access logs • Open APIs and ONVIF/RTSP compatibility
• Secure, scalable architecture for future IoT and AI enhancements • Cloud Connector from Verkada to connect with existing cameras We are prepared to support the City in future phases, including centralized access control at municipal buildings, integration with emergency alert systems, and expansion to additional corridors or facilities.

Schedule
We will manage the project using
Agile Methodologies, providing
weekly updates to track critical
path activities and mitigate risks,
such as potential delays in PG&E
power confirmations or Caltrans
permit approvals. Our 25-person
team will control all tasks directly,
eliminating subcontractor delays.

Below is our implementation
schedule outlining major activities
and submittals, followed by
strategies to expedite delivery. Figure 3: XIT Solutions' implementation schedule 688
The schedule assumes a contract award on July 14, 2025, and is structured to meet the September 2, 2025 deadline.

3.7 Week 1: Project Initiation and Planning
• Activities: Conduct kick-off meeting with Solvang staff to align on requirements; complete site assessments at all seven locations to evaluate power, connectivity, and mounting needs. • Submittals: Kick-off meeting minutes, site assessment report. Our in-house engineers will use pre-existing site data from the mandatory May 30, 2025, site walk to accelerate assessments, ensuring rapid progression to system design.

3.8 Week 2 - 3: System Design and Procurement
• Activities: Finalize system design with Verkada 5MP+ cameras, hybrid storage, and multiconnectivity options; procure NDAA-compliant equipment and secure Caltrans rider permits for Mission Drive work.
• Submittals: System design document, equipment inventory, detailed project schedule. Preordering Verkada cameras through our established supply chain will ensure immediate availability and minimize procurement delays.

3.9 Week 4 - 5: Pre-Installation and Configuration
• Activities: Pre-configure cameras and software off-site; test network integration with Solvang’s Verizon cellular plan and contract IT services; validate AI analytics and storage setups.
• Submittals: Pre-installation test results and quality control documentation. Our facility's offsite configuration will reduce on-site installation time, allowing parallel processing of equipment testing and site preparation.

3.10 Week 6-7: Installation and Integration
• Activities: Install mounting hardware, PoE connections, and weatherized enclosures at all sites; connect cameras to the network and storage systems; manage lane closures and traffic control under Caltrans permits.
• Submittals: Installation documentation, system integration report. Our team will deploy multiple crews to install cameras concurrently at low-traffic sites (e.g., Site 5) and high-traffic areas (e.g., Sites 3, 6, 7), optimizing efficiency in Solvang’s busy downtown corridor.

3.11 Week 8 - 9: Testing, Training, and Documentation
• Activities: Conduct functionality, connectivity, and AI capability testing; train City IT staff on Verkada’s Command interface for system administration and footage review; finalize documentation.
• Submittals: Test results, training materials, system documentation package, SOPs.

Pre-recorded training modules will supplement live sessions, enabling rapid staff onboarding and ensuring immediate operational readiness.

3.12 Week 10 : Final Acceptance and Support
• Activities: Address any configuration refinements; obtain City acceptance; initiate 90-day post-installation support period.
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• Submittals: Final system documentation, warranty information. Our 24/7 emergency response team, with an eight-hour maximum response time, will ensure prompt resolution of any issues, securing project completion by September 2, 2025.

To expedite the schedule, XIT Solutions will implement the following proactive strategies:
 Pre-Configuration and Staging: Pre-configuring Verkada cameras and software off-site will cut on-site installation time by up to 20.
 Parallel Task Execution: Simultaneous site preparation and equipment procurement will compress the timeline, leveraging our in-house team’s capacity to handle multiple tasks without subcontractor dependencies.
 Early Regulatory Coordination: Engaging Caltrans and PG&E during Week 1 to confirm permits and power availability will prevent bottlenecks.  Optimized Installation Sequencing: Prioritizing low-impact sites like Solvang Park (Site 5) early in the installation phase will allow crews to focus on high-traffic Mission Drive sites (Sites 3, 6, 7) during off-peak hours, minimizing disruption.  Utilizing Verkada’s Platform: Verkada’s cloud-based setup and automatic firmware updates will streamline integration and testing, reducing configuration time compared to traditional systems.

XIT Solutions’ proven scheduling abilities, demonstrated in over 50 public works projects, ensure Solvang’s project will be delivered on time and within budget. Our proactive approach, combined with innovative time-saving strategies and direct control over resources, positions us to meet the City’s aggressive timeline while delivering a high-quality, scalable surveillance system ready for future expansion.
4 Cost Structure

4.1 Pricing
• Fixed Labor Pricing with Contingency Allowance: XIT Solutions proposes a fixed labor cost for the full scope of installation, configuration, and training services. This approach ensures cost predictability and aligns with our proven project delivery model. To accommodate unforeseen site-specific conditions, we include a 10% contingency allowance, which will only be used with prior City approval. • Hardware Procurement: All hardware—including cameras, mounts, enclosures, cabling, and backup power systems—will be purchased upfront. This ensures timely delivery, avoids supply chain delays, and locks in pricing. A detailed equipment list and associated costs are included in the proposal.
• Licensing Options: We offer flexible licensing terms for the AI-enabled surveillance platform, allowing the City to choose based on budget and long-term planning:
o 1-Year License
o 3-Year License
o 5-Year License
690
o 10-Year License
o Each license includes cloud storage (365-day retention), AI analytics, and software updates.
• Service Plan (Optional): For ongoing support beyond the included 90-day postinstallation period, we offer a service plan priced per camera. This plan covers:
o On-site support for troubleshooting and adjustments
o Preventive maintenance visits
o Priority response for service calls
o Quarterly system health reviews
• Hourly Rates: While our proposal is based on fixed pricing, we include the following hourly rates for transparency and any additional work requested outside the original scope:
• Role • Hourly Rate
• Project Manager • $120/hr
• AV/IT Field Technician • $170/hr
• Systems Engineer • $180/hr
• Options for Reducing or Adding Services
• Reducing Scope: The City may opt to reduce the number of camera locations or limit AI features to basic motion detection to lower costs.
• Adding Services: Optional upgrades include:
o Integration of existing Axis/Ubiquiti cameras
o Access control system design
o Enhanced on-site support
o Additional training sessions
• Justification of Costs: Our pricing reflects the complexity of deploying a secure, AIenabled surveillance system in a high-traffic, architecturally sensitive environment. The fixed labor model ensures accountability, while the per-camera service plan offers scalable support. All costs are benchmarked against similar public sector deployments and comply with prevailing wage and procurement standards.
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Solution Cost 1-Year 3-Year 5-Year 10-Year
All Cameras, Cabling, Mounting and
Battery Systems
$50,284.95 $50,284.95 $50,284.95 $50,284.95
All Verkada Licenses $4,321.59 $12,071.58 $19,488.24 $38,988.24 Cellular Network Hardware $3,496.08 $3,496.08 $3,496.08 $3,496.08 Gridless Battery Back-Up with
License
$32,181.96 $33,815.34 $35,448.66 $39,648.66
All Labor, Including Lift Rental $38,345.00 $38,345.00 $38,345.00 $38,345.00 Shipping $1881.00 $1881.00 $1881.00 $1881.00
Sales Tax (8.75%) $7,703.01 $7,687.72 $7,703.01 $7,703.01 Proposed Cost (excluding tax) $138,213.59 $147,407.01 $156,646.94 $180,346.94 5 Insurance Coverage
As a duly authorized representative of XIT Solutions, I hereby provide the following statement regarding our current insurance coverage in response to the City’s requirements:
• Professional Liability Insurance: XIT Solutions maintains Professional Liability Insurance with a limit of $1,000,000 per occurrence, meeting the City’s minimum requirement. • Automobile Liability Insurance: XIT Solutions maintains Automobile Liability Insurance with a combined single limit of $1,000,000 per occurrence, meeting the City’s minimum requirement.
• General Liability Insurance: XIT Solutions maintains General Liability Insurance with limits of $1,000,000 per occurrence and $2,000,000 in the aggregate, exceeding the City’s minimum requirement of $1,000,000 per occurrence.
• Workers’ Compensation Insurance: XIT Solutions maintains Workers’ Compensation Insurance with a limit of $1,000,000 per occurrence, meeting the City’s minimum requirement, and complies with all applicable statutory requirements.

All insurance policies are issued by reputable insurers and are in full force and effect as of the date of this statement. XIT Solutions is fully compliant with the City’s minimum insurance requirements for Professional Liability, Automobile Liability, General Liability, and Workers’ Compensation Insurance. Upon request, XIT Solutions is prepared to provide verification of these coverages or any additional endorsements required by the City.

Craig May
CEO, XIT Solutions
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XIT Solutions
1112 20th Street
Bakersfield, California 93301
United States
http://www.xitsolutions.com
(P) 661-635-0365
(F) 661-635-0162
Date
Jun 18, 2025 09:45 AM PDT
Expiration Date
07/18/2025
Modified Date
Jun 20, 2025 08:32 AM PDT
Quotation (Open)
Quote #
58243 - rev 1 of 1
Description
REQUEST FOR PROPOSALS 1 year option
SalesRep
Barraza, Rian
(P) 661-635-0365
Customer Contact
Mutal, Olivia Uribe Mutal
[email protected]
Customer
City of Solvang (CO1710)
Mutal, Olivia Uribe Mutal
1644 Oak St.

Solvang, CA 93463
United States
Bill To
City of Solvang
1644 Oak St.

Solvang, CA 93463
United States
Ship To
City of Solvang
1644 Oak St.

Solvang, CA 93463
United States
Customer PO: Terms:

Undefined
Ship Via:

FedEx Ground
Special Instructions: Carrier Account #:
# Description Part # Tax Qty Unit Price Total
“PROPOSAL for Professional Services – AI-Enabled Surveillance Camera System Downtown Corridor Surveillance Pilot Project.”
Alisal Rd./Oak St.
1 CH52-E Outdoor Multisensor Camera, 8TB, 365 Days Max CH52-8TBE-HW Yes 1 $7,055.00 $7,055.00 2 Verkada - 1-Year Four-Camera Multisensor License, Capacity Increase LIC-CAM-MLT4-1YCAP No 1 $332.77 $332.77 3 Verkada - Large Arm Mount ACC-MNT-XLARM-1 Yes 1 $88.33 $88.33 4 Verkada - Pendant Cap Mount ACC-MNT-PEND-1 Yes 1 $38.33 $38.33 5 Verkada - Pole Mount ACC-MNT-POLE-1 Yes 1 $116.11 $116.11 6 Verkada -GC31 Cellular Gateway, Indoor, North America Type B plug GC31-HW-NA Yes 1 $499.44 $499.44 7 Verkada - 1-Year Cellular Gateway License, Capacity Increase LIC-GC-1Y-CAP No 6 $166.11 $996.66 Copenhagen Dr. /Alisal Rd.
8 CH52-E Outdoor Multisensor Camera, 8TB, 365 Days Max CH52-8TBE-HW Yes 1 $7,055.00 $7,055.00 9 Verkada - 1-Year Four-Camera Multisensor License, Capacity Increase LIC-CAM-MLT4-1YCAP No 1 $332.77 $332.77 10 Verkada - Large Arm Mount ACC-MNT-XLARM-1 Yes 1 $88.33 $88.33 11 Verkada - Pendant Cap Mount ACC-MNT-PEND-1 Yes 1 $38.33 $38.33 12 Verkada - Pole Mount ACC-MNT-POLE-1 Yes 1 $116.11 $116.11 13 GC31 Cellular Gateway, Indoor, North America Type B Plug GC31-HW-NA Yes 1 $499.44 $499.44 14 Verkada - 1-Year Cellular Gateway License, Capacity Increase LIC-GC-1Y-CAP No 1 $166.11 $166.11 Mission Dr./ Alisal Rd.
15 CH52-E Outdoor Multisensor Camera, 8TB, 365 Days Max CH52-8TBE-HW Yes 1 $7,055.00 $7,055.00 16 Verkada - 1-Year Four-Camera Multisensor License, Capacity Increase LIC-CAM-MLT4-1YCAP No 1 $332.77 $332.77 17 Verkada - Large Arm Mount ACC-MNT-XLARM-1 Yes 1 $88.33 $88.33 693
18 Verkada - Pendant Cap Mount ACC-MNT-PEND-1 Yes 1 $38.33 $38.33 19 Verkada - Pole Mount ACC-MNT-POLE-1 Yes 1 $116.11 $116.11 20 GC31 Cellular Gateway, Indoor, North America Type B Plug GC31-HW-NA Yes 1 $499.44 $499.44 21 Verkada - 1-Year Cellular Gateway License, Capacity Increase LIC-GC-1Y-CAP No 1 $166.11 $166.11 Mission Dr. / First St.
22 CH52-E Outdoor Multisensor Camera, 8TB, 365 Days Max CH52-8TBE-HW Yes 1 $7,055.00 $7,055.00 23 Verkada - 1-Year Four-Camera Multisensor License, Capacity Increase LIC-CAM-MLT4-1YCAP No 1 $332.77 $332.77 24 Verkada - Large Arm Mount ACC-MNT-XLARM-1 Yes 1 $88.33 $88.33 25 Verkada - Pendant Cap Mount ACC-MNT-PEND-1 Yes 1 $38.33 $38.33 26 Verkada - Pole Mount ACC-MNT-POLE-1 Yes 1 $116.11 $116.11 27 GC31 Cellular Gateway, Indoor, North America Type B Plug GC31-HW-NA Yes 1 $499.44 $499.44 28 Verkada - 1-Year Cellular Gateway License, Capacity Increase LIC-GC-1Y-CAP No 1 $166.11 $166.11 Solvang Park (outside the bathrooms)
29 CD53-E Outdoor Dome Camera, 2TB, 365 Days Max CD53-2TBE-HW Yes 1 $2,166.11 $2,166.11 30 Verkada - 1-Year Camera License, Capacity Increase LIC-CAM-1Y-CAP No 1 $110.55 $110.55 31 GC31 Cellular Gateway, Indoor, North America Type B Plug GC31-HW-NA Yes 1 $499.44 $499.44 32 Verkada - 1-Year Cellular Gateway License, Capacity Increase LIC-GC-1Y-CAP No 1 $166.11 $166.11 Mission Dr. / Atterdag Rd.
33 CH52-E Outdoor Multisensor Camera, 8TB, 365 Days Max CH52-8TBE-HW Yes 1 $7,055.00 $7,055.00 34 Verkada - 1-Year Four-Camera Multisensor License, Capacity Increase LIC-CAM-MLT4-1YCAP No 1 $332.77 $332.77 35 Verkada - Large Arm Mount ACC-MNT-XLARM-1 Yes 1 $88.33 $88.33 36 Verkada - Pendant Cap Mount ACC-MNT-PEND-1 Yes 1 $38.33 $38.33 37 Verkada - Pole Mount ACC-MNT-POLE-1 Yes 1 $116.11 $116.11 38 GC31 Cellular Gateway, Indoor, North America Type B Plug GC31-HW-NA Yes 1 $499.44 $499.44 39 Verkada - 1-Year Cellular Gateway License, Capacity Increase LIC-GC-1Y-CAP No 1 $166.11 $166.11 5th St. and Mission Dr.
40 CH52-E Outdoor Multisensor Camera, 8TB, 365 Days Max CH52-8TBE-HW Yes 1 $7,055.00 $7,055.00 41 Verkada - 1-Year Four-Camera Multisensor License, Capacity Increase LIC-CAM-MLT4-1YCAP No 1 $332.77 $332.77 42 Verkada - Large Arm Mount ACC-MNT-XLARM-1 Yes 1 $88.33 $88.33 43 Verkada - Pendant Cap Mount ACC-MNT-PEND-1 Yes 1 $38.33 $38.33 44 Verkada - Pole Mount ACC-MNT-POLE-1 Yes 1 $116.11 $116.11 45 GC31 Cellular Gateway, Indoor, North America Type B Plug GC31-HW-NA Yes 1 $499.44 $499.44 46 Verkada - 1-Year Cellular Gateway License, Capacity Increase LIC-GC-1Y-CAP No 1 $166.11 $166.11 Annex Building Option A
47 CD53-E Outdoor Dome Camera, 2TB, 365 Days Max CD53-2TBE-HW Yes 1 $2,166.11 $2,166.11 Note: Replacing an existing camera.
48 Verkada - 1-Year Camera License, Capacity Increase LIC-CAM-1Y-CAP No 1 $110.55 $110.55 694
City Hall option B
49 CD53-E Outdoor Dome Camera, 2TB, 365 Days Max CD53-2TBE-HW Yes 1 $2,166.11 $2,166.11 Note: Replacing an existing camera.
50 Verkada - 1-Year Camera License, Capacity Increase LIC-CAM-1Y-CAP No 1 $110.55 $110.55 51 AV Lift Rental Daily Rate AV-2010 No 1 $4,750.00 $4,750.00 Battery Back up
52 Gridless - Gridless Sentry 2: All-in-one battery and communications in a rugged case. Includes antenna 1 60W PoE
and 1 30W PoE output port. Requires int. modem.

GS2-VKD-1H1S Yes 6 $3,888.11 $23,328.66
53 Gridless - Pole Mount Kit for the Gridless Sentry. Includes straps for poles up to 4" diameter GSX-001 Yes 6 $154.77 $928.62 54 Gridless - Steel mount strap for mounting the Gridless Sentry. Fits poles up to 20" diameter GSX-004 Yes 6 $30.33 $181.98 55 Gridless - Pole Mount AC charger for Sentry 2 GSX-AC-2 Yes 6 $582.55 $3,495.30 56 Gridless Power - 1 Year Gridless Sentry License GS-LIC-1Y No 6 $154.77 $928.62 57 Gridless - Component Tariffs GS2 Tariff 5.14.25 Yes 6 $553.13 $3,318.78 58 Encroachment Permits and Traffic Control Plan PRMT-1 Yes 1 $3,000.00 $3,000.00 59 AV General Prevailing Wage Labor AV-2001 No 1 $30,595.00 $30,595.00 All prices listed in this quote are subject to change without notice. XIT Solutions reserves the right to adjust pricing due to fluctuations caused by tariffs, supplier costs, government regulations, or other market conditions. Final pricing will be confirmed at the time of order placement.

These prices do NOT include applicable taxes, insurance, shipping, delivery, setup fees, or any cables or cabling services or material unless specifically listed above.

All prices are subject to change without notice. Supply subject to availability.

Subtotal: $128,629.58
Tax (8.7500%): $7,703.01
Shipping: $1,881.00
Total: $138,213.59
695
XIT Solutions
1112 20th Street
Bakersfield, California 93301
United States
http://www.xitsolutions.com
(P) 661-635-0365
(F) 661-635-0162
Date
Jun 19, 2025 11:59 AM PDT
Expiration Date
07/19/2025
Modified Date
Jun 20, 2025 09:17 AM PDT
Quotation (Open)
Quote #
58250 - rev 1 of 1
Description
REQUEST FOR PROPOSALS 3 year option

UPDATED
SalesRep
Llamas, Jazmin
(P) 661-635-0365
Customer Contact
Mutal, Olivia Uribe Mutal
[email protected]
Customer
City of Solvang (CO1710)
Mutal, Olivia Uribe Mutal
1644 Oak St.

Solvang, CA 93463
United States
Bill To
City of Solvang
1644 Oak St.

Solvang, CA 93463
United States
Ship To
City of Solvang
1644 Oak St.

Solvang, CA 93463
United States
Customer PO: Terms:

Undefined
Ship Via:

FedEx Ground
Special Instructions: Carrier Account #:
# Description Part # Tax Qty Unit Price Total
"PROPOSAL for Professional Services - AI Enabled Surveillance Camera System Downtown Corridor Surveillance Pilot Project"
Alisal Rd./Oak St.
1 CH52-E Outdoor Multisensor Camera, 8TB, 365 Days Max CH52-8TBE-HW Yes 1 $7,055.00 $7,055.00 2 3-Year Four-Camera Multisensor License, Capacity Increase LIC-CAM-MLT4-3YCAP No 1 $916.11 $916.11 3 Verkada - Large Arm Mount ACC-MNT-XLARM-1 Yes 1 $88.33 $88.33 4 Verkada - Pendant Cap Mount ACC-MNT-PEND-1 Yes 1 $38.33 $38.33 5 Verkada - Pole Mount ACC-MNT-POLE-1 Yes 1 $116.11 $116.11 6 Verkada -GC31 Cellular Gateway, Indoor, North America Type B plug GC31-HW-NA Yes 1 $499.44 $499.44 7 3-Year Cellular Gateway License, Capacity Increase LIC-GC-3Y-CAP No 6 $471.66 $2,829.96 Copenhagen Dr. /Alisal Rd.
8 CH52-E Outdoor Multisensor Camera, 8TB, 365 Days Max CH52-8TBE-HW Yes 1 $7,055.00 $7,055.00 9 3-Year Four-Camera Multisensor License, Capacity Increase LIC-CAM-MLT4-3YCAP No 1 $916.11 $916.11 10 Verkada - Large Arm Mount ACC-MNT-XLARM-1 Yes 1 $88.33 $88.33 11 Verkada - Pendant Cap Mount ACC-MNT-PEND-1 Yes 1 $38.33 $38.33 12 Verkada - Pole Mount ACC-MNT-POLE-1 Yes 1 $116.11 $116.11 13 GC31 Cellular Gateway, Indoor, North America Type B Plug GC31-HW Yes 1 $499.44 $499.44 14 3-Year Cellular Gateway License, Capacity Increase LIC-GC-3Y-CAP No 1 $471.66 $471.66 Mission Dr./ Alisal Rd.
15 CH52-E Outdoor Multisensor Camera, 8TB, 365 Days Max CH52-8TBE-HW Yes 1 $7,055.00 $7,055.00 16 3-Year Four-Camera Multisensor License, Capacity Increase LIC-CAM-MLT4-3YCAP No 1 $916.11 $916.11 17 Verkada - Large Arm Mount ACC-MNT-XLARM-1 Yes 1 $88.33 $88.33 696
18 Verkada - Pendant Cap Mount ACC-MNT-PEND-1 Yes 1 $38.33 $38.33 19 Verkada - Pole Mount ACC-MNT-POLE-1 Yes 1 $116.11 $116.11 20 Verkada - GC31 Cellular Gateway GC31-HW Yes 1 $499.44 $499.44 21 3-Year Cellular Gateway License, Capacity Increase LIC-GC-3Y-CAP No 1 $471.66 $471.66 Mission Dr. / First St.
22 CH52-E Outdoor Multisensor Camera, 8TB, 365 Days Max CH52-8TBE-HW Yes 1 $7,055.00 $7,055.00 23 3-Year Four-Camera Multisensor License, Capacity Increase LIC-CAM-MLT4-3YCAP No 1 $916.11 $916.11 24 Verkada - Large Arm Mount ACC-MNT-XLARM-1 Yes 1 $88.33 $88.33 25 Verkada - Pendant Cap Mount ACC-MNT-PEND-1 Yes 1 $38.33 $38.33 26 Verkada - Pole Mount ACC-MNT-POLE-1 Yes 1 $116.11 $116.11 27 Verkada - GC31 Cellular Gateway GC31-HW Yes 1 $499.44 $499.44 28 3-Year Cellular Gateway License, Capacity Increase LIC-GC-3Y-CAP No 1 $471.66 $471.66 Solvang Park (outside the bathrooms)
29 CD53-E Outdoor Dome Camera, 2TB, 365 Days Max CD53-2TBE-HW Yes 1 $2,166.11 $2,166.11 30 3-Year Camera License, Capacity Increase LIC-CAM-3Y-CAP No 1 $305.00 $305.00 31 Verkada - GC31 Cellular Gateway GC31-HW Yes 1 $499.44 $499.44 32 3-Year Cellular Gateway License, Capacity Increase LIC-GC-3Y-CAP No 1 $471.66 $471.66 Mission Dr. / Atterdag Rd.
33 CH52-E Outdoor Multisensor Camera, 8TB, 365 Days Max CH52-8TBE-HW Yes 1 $7,055.00 $7,055.00 34 3-Year Four-Camera Multisensor License, Capacity Increase LIC-CAM-MLT4-3YCAP No 1 $916.11 $916.11 35 Verkada - Large Arm Mount ACC-MNT-XLARM-1 Yes 1 $88.33 $88.33 36 Verkada - Pendant Cap Mount ACC-MNT-PEND-1 Yes 1 $38.33 $38.33 37 Verkada - Pole Mount ACC-MNT-POLE-1 Yes 1 $116.11 $116.11 38 Verkada - GC31 Cellular Gateway GC31-HW Yes 1 $499.44 $499.44 39 3-Year Cellular Gateway License, Capacity Increase LIC-GC-3Y-CAP No 1 $471.66 $471.66 5th St. and Mission Dr.
40 CH52-E Outdoor Multisensor Camera, 8TB, 365 Days Max CH52-8TBE-HW Yes 1 $7,055.00 $7,055.00 41 3-Year Four-Camera Multisensor License, Capacity Increase LIC-CAM-MLT4-3YCAP No 1 $916.11 $916.11 42 Verkada - Large Arm Mount ACC-MNT-XLARM-1 Yes 1 $88.33 $88.33 43 Verkada - Pendant Cap Mount ACC-MNT-PEND-1 Yes 1 $38.33 $38.33 44 Verkada - Pole Mount ACC-MNT-POLE-1 Yes 1 $116.11 $116.11 45 Verkada - GC31 Cellular Gateway GC31-HW Yes 1 $499.44 $499.44 46 3-Year Cellular Gateway License, Capacity Increase LIC-GC-3Y-CAP No 1 $471.66 $471.66 Annex Building Option A
47 CD53-E Outdoor Dome Camera, 2TB, 365 Days Max CD53-2TBE-HW Yes 1 $2,166.11 $2,166.11 Note: Replacing an existing camera.
697
48 3-Year Camera License, Capacity Increase LIC-CAM-3Y-CAP No 1 $305.00 $305.00 City Hall option B
49 CD53-E Outdoor Dome Camera, 2TB, 365 Days Max CD53-2TBE-HW Yes 1 $2,166.11 $2,166.11 Note: Replacing an existing camera.
50 3-Year Camera License, Capacity Increase LIC-CAM-3Y-CAP No 1 $305.00 $305.00 51 AV Lift Rental Daily Rate AV-2010 No 1 $4,750.00 $4,750.00 Battery Back up
52 Gridless - Gridless Sentry 2: All-in-one battery and communications in a rugged case. Includes antenna 1 60W PoE
and 1 30W PoE output port. Requires int. modem.

GS2-VKD-1H1S Yes 6 $3,888.11 $23,328.66
53 Gridless - Pole Mount Kit for the Gridless Sentry. Includes straps for poles up to 4" diameter GSX-001 Yes 6 $154.77 $928.62 54 Gridless - Steel mount strap for mounting the Gridless Sentry. Fits poles up to 20" diameter GSX-004 Yes 6 $30.33 $181.98 55 Gridless - Pole Mount AC charger for Sentry 2 GSX-AC-2 Yes 6 $582.55 $3,495.30 56 3 Year Gridless Sentry License GS-LIC-3Y No 6 $427.00 $2,562.00 57 Gridless - Component Tariffs GS2 Tariff 5.14.25 Yes 6 $524.02 $3,144.12 58 Encroachment Permits and Traffic Control Plan PRMT-1 Yes 1 $3,000.00 $3,000.00 59 AV General Prevailing Wage Labor AV-2001 No 1 $30,595.00 $30,595.00 All prices listed in this quote are subject to change without notice. XIT Solutions reserves the right to adjust pricing due to fluctuations caused by tariffs, supplier costs, government regulations, or other market conditions. Final pricing will be confirmed at the time of order placement.

These prices do NOT include applicable taxes, insurance, shipping, delivery, setup fees, or any cables or cabling services or material unless specifically listed above.

All prices are subject to change without notice. Supply subject to availability.

Subtotal: $137,838.29
Tax (8.7500%): $7,687.72
Shipping: $1,881.00
Total: $147,407.01
698
XIT Solutions
1112 20th Street
Bakersfield, California 93301
United States
http://www.xitsolutions.com
(P) 661-635-0365
(F) 661-635-0162
Date
Jun 19, 2025 03:09 PM PDT
Expiration Date
07/19/2025
Modified Date
Jun 20, 2025 09:40 AM PDT
Quotation (Open)
Quote #
58251 - rev 1 of 1
Description
REQUEST FOR PROPOSALS 5 year option

UPDATED
SalesRep
Llamas, Jazmin
(P) 661-635-0365
Customer Contact
Mutal, Olivia Uribe Mutal
[email protected]
Customer
City of Solvang (CO1710)
Mutal, Olivia Uribe Mutal
1644 Oak St.

Solvang, CA 93463
United States
Bill To
City of Solvang
1644 Oak St.

Solvang, CA 93463
United States
Ship To
City of Solvang
1644 Oak St.

Solvang, CA 93463
United States
Customer PO: Terms:

Undefined
Ship Via:

FedEx Ground
Special Instructions: Carrier Account #:
# Description Part # Tax Qty Unit Price Total
"PROPOSAL for Professional Services - AI Enabled Surveillance Camera System Downtown Corridor Surveillance Pilot Project"
Alisal Rd./Oak St.
1 CH52-E Outdoor Multisensor Camera, 8TB, 365 Days Max CH52-8TBE-HW Yes 1 $7,055.00 $7,055.00 2 5-Year Four-Camera Multisensor License, Capacity Increase LIC-CAM-MLT4-5YCAP No 1 $1,499.44 $1,499.44 3 Verkada - Large Arm Mount ACC-MNT-XLARM-1 Yes 1 $88.33 $88.33 4 Verkada - Pendant Cap Mount ACC-MNT-PEND-1 Yes 1 $38.33 $38.33 5 Verkada - Pole Mount ACC-MNT-POLE-1 Yes 1 $116.11 $116.11 6 Verkada -GC31 Cellular Gateway, Indoor, North America Type B plug GC31-HW-NA Yes 1 $499.44 $499.44 7 5-Year Cellular Gateway License, Capacity Increase LIC-GC-5Y-CAP No 6 $749.44 $4,496.64 Copenhagen Dr. /Alisal Rd.
8 CH52-E Outdoor Multisensor Camera, 8TB, 365 Days Max CH52-8TBE-HW Yes 1 $7,055.00 $7,055.00 9 5-Year Four-Camera Multisensor License, Capacity Increase LIC-CAM-MLT4-5YCAP No 1 $1,499.44 $1,499.44 10 Verkada - Large Arm Mount ACC-MNT-XLARM-1 Yes 1 $88.33 $88.33 11 Verkada - Pendant Cap Mount ACC-MNT-PEND-1 Yes 1 $38.33 $38.33 12 Verkada - Pole Mount ACC-MNT-POLE-1 Yes 1 $116.11 $116.11 13 GC31 Cellular Gateway, Indoor, North America Type B Plug GC31-HW-NA Yes 1 $499.44 $499.44 14 5-Year Cellular Gateway License, Capacity Increase LIC-GC-5Y-CAP No 1 $749.44 $749.44 Mission Dr./ Alisal Rd.
15 CH52-E Outdoor Multisensor Camera, 8TB, 365 Days Max CH52-8TBE-HW Yes 1 $7,055.00 $7,055.00 16 5-Year Four-Camera Multisensor License, Capacity Increase LIC-CAM-MLT4-5YCAP No 1 $1,499.44 $1,499.44 17 Verkada - Large Arm Mount ACC-MNT-XLARM-1 Yes 1 $88.33 $88.33 699
18 Verkada - Pendant Cap Mount ACC-MNT-PEND-1 Yes 1 $38.33 $38.33 19 Verkada - Pole Mount ACC-MNT-POLE-1 Yes 1 $116.11 $116.11 20 GC31 Cellular Gateway, Indoor, North America Type B Plug GC31-HW-NA Yes 1 $499.44 $499.44 21 5-Year Cellular Gateway License, Capacity Increase LIC-GC-5Y-CAP No 1 $749.44 $749.44 Mission Dr. / First St.
22 CH52-E Outdoor Multisensor Camera, 8TB, 365 Days Max CH52-8TBE-HW Yes 1 $7,055.00 $7,055.00 23 5-Year Four-Camera Multisensor License, Capacity Increase LIC-CAM-MLT4-5YCAP No 1 $1,499.44 $1,499.44 24 Verkada - Large Arm Mount ACC-MNT-XLARM-1 Yes 1 $88.33 $88.33 25 Verkada - Pendant Cap Mount ACC-MNT-PEND-1 Yes 1 $38.33 $38.33 26 Verkada - Pole Mount ACC-MNT-POLE-1 Yes 1 $116.11 $116.11 27 GC31 Cellular Gateway, Indoor, North America Type B Plug GC31-HW-NA Yes 1 $499.44 $499.44 28 5-Year Cellular Gateway License, Capacity Increase LIC-GC-5Y-CAP No 1 $749.44 $749.44 Solvang Park (outside the bathrooms)
29 CD53-E Outdoor Dome Camera, 2TB, 365 Days Max CD53-2TBE-HW Yes 1 $2,166.11 $2,166.11 30 5-Year Camera License, Capacity Increase LIC-CAM-5Y-CAP No 1 $499.44 $499.44 31 GC31 Cellular Gateway, Indoor, North America Type B Plug GC31-HW-NA Yes 1 $499.44 $499.44 32 5-Year Cellular Gateway License, Capacity Increase LIC-GC-5Y-CAP No 1 $749.44 $749.44 Mission Dr. / Atterdag Rd.
33 CH52-E Outdoor Multisensor Camera, 8TB, 365 Days Max CH52-8TBE-HW Yes 1 $7,055.00 $7,055.00 34 5-Year Four-Camera Multisensor License, Capacity Increase LIC-CAM-MLT4-5YCAP No 1 $1,499.44 $1,499.44 35 Verkada - Large Arm Mount ACC-MNT-XLARM-1 Yes 1 $88.33 $88.33 36 Verkada - Pendant Cap Mount ACC-MNT-PEND-1 Yes 1 $38.33 $38.33 37 Verkada - Pole Mount ACC-MNT-POLE-1 Yes 1 $116.11 $116.11 38 GC31 Cellular Gateway, Indoor, North America Type B Plug GC31-HW-NA Yes 1 $499.44 $499.44 39 5-Year Cellular Gateway License, Capacity Increase LIC-GC-5Y-CAP No 1 $749.44 $749.44 5th St. and Mission Dr.
40 CH52-E Outdoor Multisensor Camera, 8TB, 365 Days Max CH52-8TBE-HW Yes 1 $7,055.00 $7,055.00 41 5-Year Four-Camera Multisensor License, Capacity Increase LIC-CAM-MLT4-5YCAP No 1 $1,499.44 $1,499.44 42 Verkada - Large Arm Mount ACC-MNT-XLARM-1 Yes 1 $88.33 $88.33 43 Verkada - Pendant Cap Mount ACC-MNT-PEND-1 Yes 1 $38.33 $38.33 44 Verkada - Pole Mount ACC-MNT-POLE-1 Yes 1 $116.11 $116.11 45 GC31 Cellular Gateway, Indoor, North America Type B Plug GC31-HW-NA Yes 1 $499.44 $499.44 46 5-Year Cellular Gateway License, Capacity Increase LIC-GC-5Y-CAP No 1 $749.44 $749.44 Annex Building Option A
47 CD53-E Outdoor Dome Camera, 2TB, 365 Days Max CD53-2TBE-HW Yes 1 $2,166.11 $2,166.11 Note: Replacing an existing camera.
700
48 5-Year Camera License, Capacity Increase LIC-CAM-5Y-CAP No 1 $499.44 $499.44 City Hall option B
49 CD53-E Outdoor Dome Camera, 2TB, 365 Days Max CD53-2TBE-HW Yes 1 $2,166.11 $2,166.11 Note: Replacing an existing camera.
50 5-Year Camera License, Capacity Increase LIC-CAM-5Y-CAP No 1 $499.44 $499.44 51 AV Lift Rental Daily Rate AV-2010 No 1 $4,750.00 $4,750.00 Battery Back up
52 Gridless - Gridless Sentry 2: All-in-one battery and communications in a rugged case. Includes antenna 1 60W PoE
and 1 30W PoE output port. Requires int. modem.

GS2-VKD-1H1S Yes 6 $3,888.11 $23,328.66
53 Gridless - Pole Mount Kit for the Gridless Sentry. Includes straps for poles up to 4" diameter GSX-001 Yes 6 $154.77 $928.62 54 Gridless - Steel mount strap for mounting the Gridless Sentry. Fits poles up to 20" diameter GSX-004 Yes 6 $30.33 $181.98 55 Gridless - Pole Mount AC charger for Sentry 2 GSX-AC-2 Yes 6 $582.55 $3,495.30 56 5 Year Gridless Sentry License GS-LIC-5Y No 6 $699.22 $4,195.32 57 Gridless - Component Tariffs GS2 Tariff 5.14.25 Yes 6 $553.13 $3,318.78 58 Encroachment Permits and Traffic Control Plan PRMT-1 Yes 1 $3,000.00 $3,000.00 59 AV General Prevailing Wage Labor AV-2001 No 1 $30,595.00 $30,595.00 All prices listed in this quote are subject to change without notice. XIT Solutions reserves the right to adjust pricing due to fluctuations caused by tariffs, supplier costs, government regulations, or other market conditions. Final pricing will be confirmed at the time of order placement.

These prices do NOT include applicable taxes, insurance, shipping, delivery, setup fees, or any cables or cabling services or material unless specifically listed above.

All prices are subject to change without notice. Supply subject to availability.

Subtotal: $147,062.93
Tax (8.7500%): $7,703.01
Shipping: $1,881.00
Total: $156,646.94
701
XIT Solutions
1112 20th Street
Bakersfield, California 93301
United States
http://www.xitsolutions.com
(P) 661-635-0365
(F) 661-635-0162
Date
Jun 19, 2025 03:32 PM PDT
Expiration Date
07/19/2025
Modified Date
Jun 20, 2025 09:42 AM PDT
Quotation (Open)
Quote #
58252 - rev 1 of 1
Description
REQUEST FOR PROPOSALS 10 year option

UPDATED
SalesRep
Llamas, Jazmin
(P) 661-635-0365
Customer Contact
Mutal, Olivia Uribe Mutal
[email protected]
Customer
City of Solvang (CO1710)
Mutal, Olivia Uribe Mutal
1644 Oak St.

Solvang, CA 93463
United States
Bill To
City of Solvang
1644 Oak St.

Solvang, CA 93463
United States
Ship To
City of Solvang
1644 Oak St.

Solvang, CA 93463
United States
Customer PO: Terms:

Undefined
Ship Via:

FedEx Ground
Special Instructions: Carrier Account #:
# Description Part # Tax Qty Unit Price Total
“PROPOSAL for Professional Services – AI-Enabled Surveillance Camera System Downtown Corridor Surveillance Pilot Project.”
Alisal Rd./Oak St.
1 CH52-E Outdoor Multisensor Camera, 8TB, 365 Days Max CH52-8TBE-HW Yes 1 $7,055.00 $7,055.00 2 10-Year Four-Camera Multisensor License, Capacity Increase LIC-CAM-MLT4-10YCAP No 1 $2,999.44 $2,999.44 3 Verkada - Large Arm Mount ACC-MNT-XLARM-1 Yes 1 $88.33 $88.33 4 Verkada - Pendant Cap Mount ACC-MNT-PEND-1 Yes 1 $38.33 $38.33 5 Verkada - Pole Mount ACC-MNT-POLE-1 Yes 1 $116.11 $116.11 6 Verkada -GC31 Cellular Gateway, Indoor, North America Type B plug GC31-HW-NA Yes 1 $499.44 $499.44 7 10-Year Cellular Gateway License, Capacity Increase LIC-GC-10Y-CAP No 6 $1,499.44 $8,996.64 Copenhagen Dr. /Alisal Rd.
8 CH52-E Outdoor Multisensor Camera, 8TB, 365 Days Max CH52-8TBE-HW Yes 1 $7,055.00 $7,055.00 9 10-Year Four-Camera Multisensor License, Capacity Increase LIC-CAM-MLT4-10YCAP No 1 $2,999.44 $2,999.44 10 Verkada - Large Arm Mount ACC-MNT-XLARM-1 Yes 1 $88.33 $88.33 11 Verkada - Pendant Cap Mount ACC-MNT-PEND-1 Yes 1 $38.33 $38.33 12 Verkada - Pole Mount ACC-MNT-POLE-1 Yes 1 $116.11 $116.11 13 GC31 Cellular Gateway, Indoor, North America Type B Plug GC31-HW-NA Yes 1 $499.44 $499.44 14 10-Year Cellular Gateway License, Capacity Increase LIC-GC-10Y-CAP No 1 $1,499.44 $1,499.44 Mission Dr./ Alisal Rd.
15 CH52-E Outdoor Multisensor Camera, 8TB, 365 Days Max CH52-8TBE-HW Yes 1 $7,055.00 $7,055.00 16 10-Year Four-Camera Multisensor License, Capacity Increase LIC-CAM-MLT4-10YCAP No 1 $2,999.44 $2,999.44 17 Verkada - Large Arm Mount ACC-MNT-XLARM-1 Yes 1 $88.33 $88.33 702
18 Verkada - Pendant Cap Mount ACC-MNT-PEND-1 Yes 1 $38.33 $38.33 19 Verkada - Pole Mount ACC-MNT-POLE-1 Yes 1 $116.11 $116.11 20 GC31 Cellular Gateway, Indoor, North America Type B Plug GC31-HW-NA Yes 1 $499.44 $499.44 21 10-Year Cellular Gateway License, Capacity Increase LIC-GC-10Y-CAP No 1 $1,499.44 $1,499.44 Mission Dr. / First St.
22 CH52-E Outdoor Multisensor Camera, 8TB, 365 Days Max CH52-8TBE-HW Yes 1 $7,055.00 $7,055.00 23 10-Year Four-Camera Multisensor License, Capacity Increase LIC-CAM-MLT4-10YCAP No 1 $2,999.44 $2,999.44 24 Verkada - Large Arm Mount ACC-MNT-XLARM-1 Yes 1 $88.33 $88.33 25 Verkada - Pendant Cap Mount ACC-MNT-PEND-1 Yes 1 $38.33 $38.33 26 Verkada - Pole Mount ACC-MNT-POLE-1 Yes 1 $116.11 $116.11 27 GC31 Cellular Gateway, Indoor, North America Type B Plug GC31-HW-NA Yes 1 $499.44 $499.44 28 10-Year Cellular Gateway License, Capacity Increase LIC-GC-10Y-CAP No 1 $1,499.44 $1,499.44 Solvang Park (outside the bathrooms)
29 CD53-E Outdoor Dome Camera, 2TB, 365 Days Max CD53-2TBE-HW Yes 1 $2,166.11 $2,166.11 30 10-Year Camera License, Capacity Increase LIC-CAM-10Y-CAP No 1 $999.44 $999.44 31 GC31 Cellular Gateway, Indoor, North America Type B Plug GC31-HW-NA Yes 1 $499.44 $499.44 32 10-Year Cellular Gateway License, Capacity Increase LIC-GC-10Y-CAP No 1 $1,499.44 $1,499.44 Mission Dr. / Atterdag Rd.
33 CH52-E Outdoor Multisensor Camera, 8TB, 365 Days Max CH52-8TBE-HW Yes 1 $7,055.00 $7,055.00 34 10-Year Four-Camera Multisensor License, Capacity Increase LIC-CAM-MLT4-10YCAP No 1 $2,999.44 $2,999.44 35 Verkada - Large Arm Mount ACC-MNT-XLARM-1 Yes 1 $88.33 $88.33 36 Verkada - Pendant Cap Mount ACC-MNT-PEND-1 Yes 1 $38.33 $38.33 37 Verkada - Pole Mount ACC-MNT-POLE-1 Yes 1 $116.11 $116.11 38 GC31 Cellular Gateway, Indoor, North America Type B Plug GC31-HW-NA Yes 1 $499.44 $499.44 39 10-Year Cellular Gateway License, Capacity Increase LIC-GC-10Y-CAP No 1 $1,499.44 $1,499.44 5th St. and Mission Dr.
40 CH52-E Outdoor Multisensor Camera, 8TB, 365 Days Max CH52-8TBE-HW Yes 1 $7,055.00 $7,055.00 41 10-Year Four-Camera Multisensor License, Capacity Increase LIC-CAM-MLT4-10YCAP No 1 $2,999.44 $2,999.44 42 Verkada - Large Arm Mount ACC-MNT-XLARM-1 Yes 1 $88.33 $88.33 43 Verkada - Pendant Cap Mount ACC-MNT-PEND-1 Yes 1 $38.33 $38.33 44 Verkada - Pole Mount ACC-MNT-POLE-1 Yes 1 $116.11 $116.11 45 GC31 Cellular Gateway, Indoor, North America Type B Plug GC31-HW-NA Yes 1 $499.44 $499.44 46 10-Year Cellular Gateway License, Capacity Increase LIC-GC-10Y-CAP No 1 $1,499.44 $1,499.44 Annex Building Option A
47 CD53-E Outdoor Dome Camera, 2TB, 365 Days Max CD53-2TBE-HW Yes 1 $2,166.11 $2,166.11 Note: Replacing an existing camera.
703
48 10-Year Camera License, Capacity Increase LIC-CAM-10Y-CAP No 1 $999.44 $999.44 City Hall option B
49 CD53-E Outdoor Dome Camera, 2TB, 365 Days Max CD53-2TBE-HW Yes 1 $2,166.11 $2,166.11 Note: Replacing an existing camera.
50 10-Year Camera License, Capacity Increase LIC-CAM-10Y-CAP No 1 $999.44 $999.44 51 AV Lift Rental Daily Rate AV-2010 No 1 $4,750.00 $4,750.00 Battery Back up
52 Gridless - Gridless Sentry 2: All-in-one battery and communications in a rugged case. Includes antenna 1 60W PoE
and 1 30W PoE output port. Requires int. modem.

GS2-VKD-1H1S Yes 6 $3,888.11 $23,328.66
53 Gridless - Pole Mount Kit for the Gridless Sentry. Includes straps for poles up to 4" diameter GSX-001 Yes 6 $154.77 $928.62 54 Gridless - Steel mount strap for mounting the Gridless Sentry. Fits poles up to 20" diameter GSX-004 Yes 6 $30.33 $181.98 55 Gridless - Pole Mount AC charger for Sentry 2 GSX-AC-2 Yes 6 $582.55 $3,495.30 56 10 Year Gridless Sentry License GS-LIC-10Y No 6 $1,399.22 $8,395.32 57 Gridless - Component Tariffs GS2 Tariff 5.14.25 Yes 6 $553.13 $3,318.78 58 Encroachment Permits and Traffic Control Plan PRMT-1 Yes 1 $3,000.00 $3,000.00 59 AV General Prevailing Wage Labor AV-2001 No 1 $30,595.00 $30,595.00 All prices listed in this quote are subject to change without notice. XIT Solutions reserves the right to adjust pricing due to fluctuations caused by tariffs, supplier costs, government regulations, or other market conditions. Final pricing will be confirmed at the time of order placement.

These prices do NOT include applicable taxes, insurance, shipping, delivery, setup fees, or any cables or cabling services or material unless specifically listed above.

All prices are subject to change without notice. Supply subject to availability.

Subtotal: $170,762.93
Tax (8.7500%): $7,703.01
Shipping: $1,881.00
Total: $180,346.94
704

EXHIBIT B

Consultant shall provide the following types and amounts of insurance:

Workers Compensation on a state-approved policy form providing statutory benefits as required by law with employer’s liability limits no less than $1,000,000 per accident or disease.

General conditions pertaining to provision of insurance coverage by Consultant. Consultant and City agree to the following with respect to insurance provided by Consultant:

3. All insurance coverage and limits provided by Consultant and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement 705
or any other agreement relating to the City or its operations limits the application of such insurance coverage.

8. Certificate(s) are to reflect that the insurer will provide 30 days notice to City of any cancellation of coverage by the carrier.

19. These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such.

There shall be no recourse against City for payment of premiums or other amounts with respect thereto.

Solvang City CouncilJuly 14, 2025

Solvang City Council
July 14, 2025