Agenda 2025-09-08 CC
AGENDA
SOLVANG CITY COUNCIL
MONDAY SEPTEMBER 8, 2025
6:30 PM REGULAR MEETING
City Council: 1644 Oak Street, Solvang, Ca 93463
David Brown, Mayor Virtual & in Council Chamber
Mark Infanti District 1
Claudia Orona Mayor pro tem, District 2
Louise Smith District 3
Elizabeth Orona District 4
PARTICIPATING IN THE MEETING – City Council meetings will be in person and conducted by video/teleconferencing through Zoom. The meeting will also be broadcast live on Channel 23 and streamed on the City’s website, Vimeo, and YouTube https://www.youtube.com/@CityofSolvang1/ • To join by Zoom, visit https://zoom.us/j/3066529195. If you wish to speak, please use the “raised hand” symbol.
• To join by phone, call (888) 788-0099 and enter Meeting ID: 306 652 9195#. The phone line will be open 30 minutes before the meeting.
6:30 PM REGULAR MEETING
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
AGENDA AND SUPPORTING MATERIALS – Available for viewing 8:00a.m.-5:00p.m. at City Hall, 1644 Oak Street, Solvang, and on the City’s website https://www.cityofsolvang.com/agendacenter. Additional writings distributed to a majority of the City Council after the posting of the agenda will be made available at City Hall and on the City’s website.
AGENDA POSTING NOTIFICATION - Subscribe to receive email or text message notifications when agendas are posted online through “Notify Me” at: https://www.cityofsolvang.com/List.aspx PUBLIC COMMENT - The public is encouraged to address the City Council in-person, virtually, or in-writing on agenda and non-agenda items. If provided in writing, comments must be submitted to the City Clerk at [email protected] by 5:00 p.m. on the Friday before the meeting to be considered. Your comment will be recorded and distributed appropriately. Comments on agenda items will be heard at the time each item is considered, including non-agenda items. In-person speakers will be invited to make public comments first.
Virtual speakers will follow.
CAMPAIGN CONTRIBUTION DISCLOSURE - Pursuant to Government Code Section 84308, any party to a City proceeding must disclose on the record any campaign contributions made to a member of the City Council [or commission] in excess of $500 in the past 12 months. This disclosure requirement includes contributions by the party’s agent and aggregated contributions from persons or entities related to the party. Please make the disclosure as soon as possible, but not later than the beginning of the proceeding.
AMERICANS WITH DISABILITIES ACT - If, as a participant of this meeting, you need special assistance the City will attempt to accommodate you in every reasonable manner. Please contact the City Clerk at either (805) 688-5575 x206 or [email protected]. 72- hours’ notice is requested.
LET YOUR VOICE BE HEARD! Do you have about one minute a month to help make Solvang better? The City of Solvang is working with FlashVote to engage the community and gather valuable input from residents to inform our decisions. We encourage residents to sign up at www.flashvote.com/Solvang or call 775-235-2240 to participate by phone or text only.
1 Agenda 2025-09-08 CC
1. PROCLAMATIONS, COMMENDATIONS AND CEREMONIAL ITEMS
a. California Nature Art Museum Proclamation
b. Santa Ynez Valley News 100th Anniversary Proclamation
2. PRESENTATIONS
3. PUBLIC COMMUNICATIONS – NON- AGENDA AND CONSENT ITEMS To address the Council on items not on the Agenda and on Consent. Each speaker will be afforded three minutes.
4. CITY MANAGER REPORT AND ADVANCE CALENDAR
Informational Report
5. GC SECTION 53232.3(d) (aka AB 1234) and GC SECTION 84308 (aka SB 1439), REPORT OUT,
EX-PARTE COMMUNICATIONS, COUNCIL COMMENTS, REQUESTS
Meetings attended, contributions made or received, communications, Comments and requests
6. CONSENT ITEMS
Routine, administrative city matters approved with one motion. a. Approve Order of Agenda.
b. Approve City Council Minutes: August 11, 2025
c. August Check Report
d. Quarterly April, May, June Financial Report
e. Approve Donation Policy
f. Approve Surveillance Policy
g. Approve the Investment Strategies selected by the Plan Administrator for the Pension and OPEB Accounts.
7. PUBLIC HEARINGS
8. DISCUSSION ITEMS:
a. Award Alamo Pintado Pavement Rehabilitation Project Construction Administration and Inspection Contract
9. COUNCIL CLOSING COMMENTS
10. ADJOURNMENT
AFFIDAVIT OF POSTING
I, Annamarie Porter, City Clerk for the City of Solvang, California, DO HEREBY CERTIFY under penalty of perjury under the laws of the State of California, that the foregoing notice was posted at the City of Solvang City Hall bulletin board at 1644 Oak Street, Solvang, CA and on the City of Solvang website not less than 72 hours prior to the meeting, per Government Code 54954.2.
Dated this 5th day of September 2025.
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Meeting Date Agenda Item Agenda Dept
22-Sep PG&E Presentation Presentation Administration
Short term rentals policy & application Discussion Planning Chain Retailers Discussion Planning
Special Events guidebook Consent Parks & Rec
Annual Report on Law Enforcement Services Presentation Administration 13-Oct CCCE presentation Presentation Administration
County Assessor Presentation Presentation City Clerk
New City Hall feasibility Discussion Administration
Caltrans Mission Traffic Flow update receive & file Consent Public Works Revenue Measures Committee Appointment process Discussion City Clerk Wildfire Mitigation update Consent Administration
Award Downtown BID Contract Discussion Administration
Award Emergency Planning Agreement Discussion Administration 27-Oct
10-Nov Urban Growth Boundary Direction to Staff Discussion Planning Adoption of 2025 Building Code Discussion Planning
24-Nov
8-Dec Adopt Urban Growth Boundary Reso Discussion Planning Adopt Mitigation Fees Reso Public Hearing Planning
City Council Reorganization - Appt of Mayor pro tem Discussion City Clerk Approve 2026 City Council Meeting Calendar Consent City Clerk Revenue Measures Committee Appointment Discussion City Clerk 22-Dec No Meeting
Future Meetings RFQ Interim Financing WWTP Administration Discussion Finance Adopt IS-MND for HCA well Public Hearing Utilities
Library Update Receive & File Administration
Los Olivos CSD Sewer Connection Update Receive & File Utilities Outdoor dining Discussion Planning
Modify City Code Title 9, Chapter 3, 9-3D-3 Water
Conservation
Public Hearing Utilities
Divestment of Transit responsibility Discussion Public Works On-Street Parking Restrictions Policy Discussion Public Works CCWA Bond Update Presentation Utilities
WWTP Finance Solution Directon to Staff Discussion Utilities Target Date Agenda Item Agenda Dept
Council Requested Agenda Items
CITY COUNCIL ADVANCE CALENDAR
5 M 2025-08-11 CC 1
Special Closed Session – 5:30 PM
Regular Meeting – 6:30 PM
5:30 PM SPECIAL CLOSED SESSION
CALL TO ORDER
Mayor Brown called the Regular meeting to order at 5:30 p.m. in the City Hall Council Chamber, 1644 Oak Street, Solvang, California.
ROLL CALL
Present: Mayor David Brown, Councilmembers Mark Infanti, Elizabeth Orona, Louise Smith
Absent: Mayor pro tem Claudia Orona
Staff: City Manager Randy Murphy, City Attorney Chelsea O’Sullivan, Senior Attorney Sarah Gerst, City Clerk Annamarie Porter
PLEDGE OF ALLEGIANCE
Councilmember Smith led in the Pledge of Allegiance.
1. PUBLIC COMMUNICATIONS ON CLOSED SESSION ONLY - None
2. RECESS TO CLOSED SESSION
a. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION – pursuant to Government Code Section 54956.9(d)(1)
Name of case:
South Coast Property Company 13-B, LP v. City of Solvang et al, Case No. 22-cv-00254 Mayor Brown recessed to Closed Session at 5:35 p.m.
RECONVENE TO OPEN SESSION
3. ANNOUNCEMENT OF CLOSED SESSION ACTIONS: 6:13 p.m.
City Attorney O’Sullivan noted no reportable action.
4. ADJOURNMENT
Closed Session was adjourned at 6:14 p.m.
6:30 PM REGULAR MEETING
CALL TO ORDER
MINUTES
SOLVANG CITY COUNCIL
MONDAY, AUGUST 11, 2025
6 M 2025-08-11 CC 2
Mayor Brown called the Regular meeting to order at 6:31 p.m. in the City Hall Council Chamber, 1644 Oak Street, Solvang, California.
ROLL CALL
Present: Mayor David Brown, Councilmembers Mark Infanti, Elizabeth Orona, Louise Smith
Absent: Mayor pro tem Claudia Orona
Staff: City Manager Randy Murphy, City Attorney Chelsea O’Sullivan, City Clerk Annamarie Porter, Administrative Services Director Wendy Berry, Marketing Events Coordinator Candice Libera, Community Development Director Rafael Castillo, Assistant to the City Manager Uribe-Mutal, Marketing and Events Coordinator Candice Libera.
PLEDGE OF ALLEGIANCE
Tom Olmstead led in the Pledge of Allegiance.
1. PROCLAMATIONS, COMMENDATIONS AND CEREMONIAL ITEMS - None
2. PRESENTATIONS
a. Solvang Senior Center Update
Ellen Albertoni and Tom Olmstead, Solvang Senior Center, presented an update of operations at the Solvang Senior Center
b. IPW 2025 Trade Show Update
Marketing Events Coordinator Libera reported on attending the IPW 2025 Trade Show and addressed topics, meetings and events.
3. PUBLIC COMMUNICATIONS – NON- AGENDA AND CONSENT ITEMS Mayor Brown invited public comments.
Evelyne Chezum
There were no other public comments.
4. CITY MANAGER REPORT AND ADVANCE CALENDAR
City Manager Murphy announced the next quarterly cleanup, an update on the Alamo Pintado Bridge project.
5. GC SECTION 53232.3(d) (aka AB 1234) and GC SECTION 84308 (aka SB 1439) REPORT OUT,
COUNCIL COMMENTS, REQUESTS
Councilmember Smith reported on a meeting with School Superintendent Sierra Loughridge to discuss school needs for a parking lot; talked about discussions at the recent DRC meeting; addressed a City of Goleta Special City Council meeting, the Santa Barbara Vintners Association annual meeting.
Councilmember Infanti spoke about he and the Mayor attending the Alamo Pintado Bridge project meeting.
7 M 2025-08-11 CC 3
Councilmember Elizabeth Orona reported attending the last DRC meeting, that staff prioritize fire abatement on the way into the City between Nelson’s and Fifth Street; asked staff to provide a midpoint assessment of increases (baseline and variables), pedestrian help on Mission.
Mayor Brown reported meeting with the Santa Barbara Community Environmental Council; meeting with Congressional Candidate Bob Smith, an SBCAG meeting; requested information on the sign ordinance as it relates to non-profits.
6. CONSENT ITEMS
a. Councilmember Elizabeth Orona pulled this item from Consent. b. Approve City Council Minutes: July 14, 2025
c. Receive Santa Ynez Active Transportation Project Letter of Support d. Adopt (Second Reading) Ordinance 25-0383 Amending the City’s Cross-Connection Program e. Approve Marketing and Events Assistant Part-time Job Description f. Adopt Resolution No. 25-1301 Updated Organization Chart g. Approve Amended IT Contract with Saberdome dba Lanspeed h. VisitSYV Annual Report 2024
i. Opposition to Federal Bill H.R. 4403- Cloud Seeding
Councilmember Elizabeth Orona pulled Item 6.a for separate discussion.
Motion by Councilmember Elizabeth Orona to approve the Consent Calendar, as amended, pulling Item No. 6.a for separate consideration, seconded by Councilmember Infanti, and carried 4-0, Mayor pro tem Claudia Orona, absent.
ITEMS PULLED FROM CONSENT
a. Approve Order of Agenda
Motion by Councilmember Elizabeth Orona to reorder the agenda to address subitems 8.a, 8.d, 8.e, 8.b and 8.c accordingly.
City Manager Murphy mentioned that hourly staff is ready to present 8.b and 8.c and asked that she be allowed to present first in order to get back to her family.
The motion died for lack of a second.
Motion by Mayor Brown, seconded by Councilmember Infanti, to approve Item 6.a as presented and carried 3-1, Councilmember Elizabeth Orona opposed and Mayor pro tem Claudia Orona, absent.
7. PUBLIC HEARINGS - None
8. DISCUSSION ITEMS:
a. Adopt Resolution 25-1302 Authorizing Participation in the PARS Post-Employment Benefits Trust, Termination of CalPERS CERBT, a Trust-to-Trust Transfer of CERBT Assets, and Approval of a Pension and OPEB Funding Policy
8 M 2025-08-11 CC 4
Administrative Services Director Berry presented an introductory report and deferred to Rachel Sanders, PARS for a report.
Rachel Sanders, PARS, narrated a PowerPoint presentation with details of the report.
Discussion followed regarding the Plan Administrator, time requirements, the difference between active and passive management, fees frequency of reviews, maintaining local control, and diversifying outside of PERS.
City Manager Murphy added that the City is obligated to make payments to PERS, in perpetuity; spoke about items affecting the rate of return and noted that the City can do better having control of its investment vehicles.
Discussion followed regarding expectations of the Plan Administrator, determining levels of risks, adopting the funding policy by Council, automatic management of the plan by PFM, the importance of a balanced portfolio and diversifying and the most common option adopted by agencies.
Mayor Brown invited public comments.
C.J. Jackson
There were no other public comments on this item.
Motion by Councilmember Elizabeth Orona, to adopt Resolution 25-1302 Authorizing Participation in the PARS Post-Employment Benefits Trust, Termination of CalPERS CERBT, a Trust-to-Trust Transfer of CERBT Assets, and approve a Pension and OPEB Funding Policy, as amended to add that Council review the recommendation on the risk profile and revisit the topic, annually.
City Attorney O’Sullivan suggested giving staff direction to amend the Roles and Responsibilities section on Page 111 of the Resolution to add that Council shall also review annual funding reports and approve the investment strategy selected by the Plan Administrator.
Councilmember Infanti seconded the motion, which carried 4-0, Mayor pro tem Claudia Orona, absent.
b. Wine Country Marathon Update
Marketing Events Coordinator Libera presented an update on the Wine Country Marathon event.
There were no public comments on this item.
c. Julefest Planning Update
Marketing Events Coordinator Libera presented an update on the Julefest planning.
Mayor Brown invited public comments.
Dennis Beebe
Aaron Petersen
There were no other public comments on this item.
d. Direction on Short Term Rental Ordinance Amendment
Planning Manager Castillo presented details of the report regarding the Short Term Rental (STR) 9 M 2025-08-11 CC 5
Ordinance and potential amendments.
Discussion followed regarding units considered permanent, owner-occupied, prohibiting vacation rentals in residential areas, addressing removal of vacation rental permits for existing vacation rentals, lack of a cap of existing vacation rentals in the VMU, impacts of STRs to hotel occupancy and TOT, ADUs, establishing quiet times, the need to protect property rights and challenges with enforcement if they are allowed outside the VMU.
Mayor Brown invited public comments.
Dennis Beebe
C.J. Jackson
Aaron Petersen
Brandon Sparks-Gillis
There were no other public comments on this item.
e. Approve Video Surveillance Policy
Assistant to the City Manager Uribe-Mutal presented details of the report including details of the existing Video Surveillance Policy.
Discussion followed regarding monthly or annual additional costs, storage costs and limiting audio recordings, being clear relative to procedures, necessary notices to the public, Mayor Brown invited public comments.
Dennis Beebe
There were no other public comments.
Motion by Councilmember Elizabeth Orona, seconded by Councilmember Infanti, to direct staff to return with a Video Surveillance Policy, incorporating Council’s feedback and returning to Council for final approval as a Consent Item, which carried 4-0, Mayor pro tem Claudia Orona, absent.
9. COUNCIL CLOSING COMMENTS - None
10. ADJOURNMENT
The meeting was adjourned at 9:19 p.m.
Respectfully submitted:
Annamarie Porter, CMC, City Clerk
10 CheckReport
CityofSolvang By Check Number
Date Range: 08/01/2025 - 08/31/2025
Vendor NumberPayment Vendor Name DatePayment TypeDiscount AmountPayment AmountNumber Bank Code: APBNK-APBank Code
1085308/ California JPIA 04/2025EFT0.001,325.007493
9128108/ Candice Libera 04/2025EFT0.00108.937494
1172908/ DeLage Landen Financial 04/ Services, 2025EFT0. Inc. 00390.417495 1153608/ Kiza, Inc. 04/2025EFT0.00300.007496
1003408/ ReadyRefresh byNestle 04/2025EFT0.0050.007497
1003408/ ReadyRefresh byNestle 04/2025EFT0.0021.747498
1072308/ Procare Janitorial04/ Supply, Inc 2025EFT0.002,465.667499 1090208/ Staples Advantage 04/2025EFT0.0046.447500
1168708/ California Consulting, 04/ Inc. 2025EFT0.004,600.007501 1007608/ Cannon Associates04/2025EFT0.006,652.807502
1079708/ Engel & Gray 04/2025EFT0.001,385.537503
1157208/ Inductive Automation, 04/ LLC 2025EFT0.001,978.007504 9126808/ Andrew Guynn 11/2025EFT0.00275.007505
1168708/ California Consulting, 11/ Inc. 2025EFT0.004,600.007506 1085308/ California JPIA11/2025EFT0.00359,448.007507
1100808/ Carrs Boots & Western 11/ Wear 2025EFT0.00175.007508 1019508/ CityofLompoc Finance 11/ Dept. 2025EFT0.001,666.667509 1079708/ Engel & Gray 11/2025EFT0.00755.657510
1061108/ Farm Supply Co 11/2025EFT0.00156.497511
1156508/ Frederick Paul Lageman 11/2025EFT0.001,203.187512 1097508/ O'Reilly Automotive11/ Stores, Inc. dba2025EFT0. O'Reilly Auto Parts 0059.757513 1072308/ Procare Janitorial11/ Supply, Inc 2025EFT0.00974.037514 1028108/ Satcom Global FZE 11/2025EFT0.0057.217515
1014208/ SPMaintenance11/ Services, Inc 2025EFT0.003,647.927516 1118208/ Underground Service 11/ Alert ofSouthern 2025EFT0. California 00413.937517 1068608/ ZWorld GIS 11/2025EFT0.0016,963.337518
1154308/ AutoSys, LLC 18/2025EFT0.001,350.007519
9131108/ Cole Phillips 18/2025EFT0.00136.977520
1046708/ DellaValle Embroidery18/2025EFT0.0094.737521
1079708/ Engel & Gray 18/2025EFT0.001,501.467522
9128808/ Jose Acosta 18/2025EFT0.00367.887523
1088508/ Moore & Associates, 18/ Inc. 2025EFT0.002,118.757524 1072308/ Procare Janitorial18/ Supply, Inc 2025EFT0.004,372.447525 1154408/ Richards, Watson & 18/ Gershon2025EFT0. AProfessional Corporation 00109,529.297526 1090208/ Staples Advantage 18/2025EFT0.0045.717527
1167108/ TheGuardian Team18/ LLC 2025EFT0.00563.507528
9131608/ Victor Milian 18/2025EFT0.00183.997529
1061308/ Advantage Group, 25/ The 2025EFT0.00194.007530 1007608/ Cannon Associates 25/2025EFT0.0011,724.807531
1127908/ Carollo Engineers, 25/ Inc 2025EFT0.0094,114.857532 9129708/ Daniel Ovesen 25/2025EFT0.00172.357533
1172908/ DeLage Landen Financial 25/ Services, 2025EFT0. Inc. 00215.827534 1079708/ Engel & Gray 25/2025EFT0.001,532.927535
1005708/ FGLEnvironmental, 25/ Inc. 2025EFT0.001,898.007536 Void** 08/25/2025EFT0.000.007537
1027608/ Infosend, Inc 25/2025EFT0.001,439.077538
1153608/ Kiza, Inc. 25/2025EFT0.00100.007539
1114708/ Government Revenue 25/ Solutions Holdings, 2025EFT0. LLC dba MuniServices, LLC 00150.007540 1097508/ O'Reilly Automotive25/ Stores, Inc. dba2025EFT0. O'Reilly Auto Parts 00127.527541 1072308/ Procare Janitorial25/ Supply, Inc 2025EFT0.00221.447542 1153908/ RingCentral, Inc. 25/2025EFT0.001,112.207543
1138108/ Roadrunner Management 25/Services, 2025EFT0. Inc. 007,719.387544 1014208/ SPMaintenance25/ Services, Inc 2025EFT0.003,647.927545 1090208/ Staples Advantage 25/2025EFT0.0065.747546
8/29/20256:49:34PMPage1of7
11 Check ReportDate Range: 08/01/2025 - 08/31/2025
Vendor NumberPayment Vendor Name DatePayment TypeDiscount AmountPayment AmountNumber 1033708/ Visit theSanta 25/ Ynez Valley 2025EFT0.0050,744.407547 5238208/ Ashlee Frausto - 04/ Pirate YFL 2025Regular0. 00100.0047509 1019708/ County ofSanta04/ Barbara 2025Regular0. 0071.3647510 1136508/ Frontier Communications 04/2025Regular0. 00493.3347511 1136508/ Frontier Communications 04/2025Regular0. 0088.4147512 1136508/ Frontier Communications 04/2025Regular0. 00104.8447513 1159208/ Halina Wyluda- 04/ Kazmierczak2025Regular0. 001,228.5047514 1008108/ Harrison Hardware 04/2025Regular0. 00101.0647515 5238408/ Heather Astorga 04/2025Regular0. 00300.0047516 5238108/ Jannet Arellano04/2025Regular0. 00200.0047517
1152608/ JVOutdoor Power 04/ Equipment 2025Regular0. 00476.7547518 5238308/ Lynda Koopmans 04/2025Regular0. 00150.0047519
5237308/ Maria Mota 04/2025Regular0. 00200.0047520
1112808/ Nielsen Building 04/ Material 2025Regular0. 00162.3947521 1092008/ Pacific Central04/ Coast Health 2025Regular0. Centers 0095.0047522 1113608/ Petty Cash 04/2025Regular0. 0032.0047523
1022108/ R & MDiesel04/ Service & Towing 2025Regular0. 00377.8447524 1067708/ SAF-T-FLO WATER 04/ SERVICES, 2025Regular0. INC 00575.4047525 1030508/ Public Health04/ Dept. 2025Regular0. 0012,883.0047526 1048408/ Santa Ynez04/ Valley Rotary2025Regular0. Foundation 0025,000.0047527 1172008/ DiazAutomotive & 04/ Tires 2025Regular0. 00947.0047528 1144808/ SiteOne Landscaping 04/Supply, 2025Regular0. LLC 00487.8547529 1123108/ Solvang Theaterfest 04/2025Regular0. 0025,000.0047530 1167208/ Traffic Management, 04/Inc. 2025Regular0. 001,064.3847531 1022308/ United Rentals04/2025Regular0. 00417.5047532
1156208/ Valley Shield04/ Termite andPest 2025Regular0. Solutions, Inc. 00100.0047533 1161708/ Extreme Clean 04/ Janitorial2025Regular0. 0028,314.0047534 1095308/ Mainline Utility 04/ Company2025Regular0. 006,500.0047535 1142408/ Maria Shafer04/2025Regular0. 00285.0047536
1068008/ Meridian Consultants 04/LLC2025Regular0. 003,342.2547537 1174508/ Valley Automotive 04/ LLC 2025Regular0. 001,727.8947538 1174908/ Arris Studio11/ Architects 2025Regular0. 002,750.0047539 1055308/ BrightView 11/ Landscape Services 2025Regular0. 008,328.0047540 1140808/ CityofGoleta 11/2025Regular0. 00284,855.0047541 1161708/ Extreme Clean 11/ Janitorial2025Regular0. 009,308.0047542 1148608/ Islay Events11/2025Regular0. 001,440.0047543
1165208/ Islett Agency11/ Inc. 2025Regular0. 004,200.0047544 1144108/ Lanspeed 11/2025Regular0. 003,426.8447545
1173808/ Marmolejo Electric 11/ Inc. 2025Regular0. 00200.0047546 1155308/ Metropolitan11/ Transportation 2025Regular0. Commission 002,000.0047547 1163908/ Reece Plumbing11/2025Regular0. 00519.4047548
1112808/ Nielsen Building 11/ Material 2025Regular0. 00491.1547549 1113708/ Pacific Gas & 11/ Electric Company 2025Regular0. 0059,069.2047550 1000408/ Santa Barbara 11/ CoSheriff 2025Regular0. Dept 00268,892.0047551 1144808/ SiteOne Landscaping 11/ Supply, 2025Regular0. LLC 0016.7647552 1161308/ Solvang Hygge 11/ Huset LLC2025Regular0. 0010,079.3547553 1137708/ Tractor Supply11/ Credit Plan 2025Regular0. 00165.8947554 1167208/ Traffic Management, 11/Inc. 2025Regular0. 0012,301.0147555 1099208/ Tyler Technologies, 11/ Inc 2025Regular0. 0040.0047556 1173008/ Ultrex Management 11/Services, 2025Regular0. LLC 00225.5747557 1156208/ Valley Shield11/ Termite andPest 2025Regular0. Solutions, Inc. 00209.0047558 1049708/ West Coast11/ Arborists, Inc2025Regular0. 002,743.8047559 1155208/ Arturo Navarro18/ Jr. 2025Regular0. 00480.0047560 1170908/ A-ZBusSales, 18/ Inc. 2025Regular0. 00283,367.0047561 1166608/ Brandon James18/ Roberts 2025Regular0. 00465.5047562 1006508/ Brenntag Pacific, 18/ Inc 2025Regular0. 003,181.9847563 1064708/ Chiloni Huffman18/2025Regular0. 00186.0047564
1158708/ Column Software18/ PBC 2025Regular0. 0071.6947565 5238508/ Diana Rojas 18/2025Regular0. 00906.5047566
1175608/ Donna Ming Leung 18/ Claytor2025Regular0. 00680.0047567 1168008/ Central Holding 18/ Group, LLC2025Regular0. 002,797.1347568 8/29/20256:49:34PMPage2of7
12 Check ReportDate Range: 08/01/2025 - 08/31/2025
Vendor NumberPayment Vendor Name DatePayment TypeDiscount AmountPayment AmountNumber 1161708/ Extreme Clean 18/ Janitorial2025Regular0. 009,308.0047569 1170508/ Fun4All LLC 18/2025Regular0. 006,000.0047570
1123708/ Hanly General 18/ Engineering2025Regular0. Corp 0024,200.0047571 1118108/ HillBrothers18/ Chemical Co. 2025Regular0. 001,031.3247572 1119808/ John H. Salter18/2025Regular0. 00376.0047573
1112608/ Mission Ready18/ Mix 2025Regular0. 001,005.9447574 1070708/ Oilfield Environmental & 18/2025Regular0. Compliance, Inc 002,028.0047575 1091608/ Pavement18/ Engineering, 2025Regular0. Inc. 0016,168.7547576 1003308/ S.Y.R.W.C.D. 18/ ID #1 2025Regular0. 004,172.2547577 1144808/ SiteOne Landscaping 18/Supply, 2025Regular0. LLC 00110.9547578 1148708/ Stiletto Events18/2025Regular0. 004,149.2747579 1174708/ Trick Industries, 18/ Inc 2025Regular0. 001,332.1947580 1156208/ Valley Shield18/ Termite andPest 2025Regular0. Solutions, Inc. 00100.0047581 1156108/ Vital Records Control 18/2025Regular0. 0095.0047582 1088108/ Wayne Brown18/2025Regular0. 00800.0047583
1129508/ Advanced Automotive 25/Solutions 2025Regular0. Inc. 00141.2447584 1009508/ City ofBuellton25/2025Regular0. 00155.0047585
1158708/ Column Software 25/ PBC 2025Regular0. 00130.6347586 1053808/ D & HWater25/ Systems, Inc 2025Regular0. 00288.5447587 1171708/ Environmental 25/ Dynamics2025Regular0. International, Inc. 0030,572.0047588 1161708/ Extreme Clean 25/ Janitorial2025Regular0. 008,606.0047589 1169708/ FiveStar Bank 25/2025Regular0. 0011,533.0347590 1136508/ Frontier Communications 25/2025Regular0. 00151.5947591 1136508/ Frontier Communications 25/2025Regular0. 00199.2047592 1123708/ Hanly General 25/ Engineering2025Regular0. Corp 001,623.0047593 9124108/ Trevor Holley25/2025Regular0. 00249.9247594
1169508/ JHESR LLC 25/2025Regular0. 00175.0047595
1018008/ Jim'sService25/ Center 2025Regular0. 004,452.8447596 1152608/ JVOutdoor Power 25/ Equipment 2025Regular0. 00354.4447597 1144108/ Lanspeed 25/2025Regular0. 004,720.0047598
5238308/ Lynda Koopmans 25/2025Regular0. 00500.0047599
1142408/ Maria Shafer25/2025Regular0. 00285.0047600
5233508/ Maribel Gonzalez 25/2025Regular0. 00100.0047601 1163908/ Reece Plumbing 25/2025Regular0. 001,587.7947602 1112808/ Nielsen Building 25/ Material 2025Regular0. 00902.4347603 5238608/ Petra Lopez 25/2025Regular0. 00500.0047604
1164608/ Quinn Company 25/2025Regular0. 002,745.9447605 1003308/ S.Y.R.W.C.D. 25/ ID #1 2025Regular0. 001,767.6247606 1003308/ S.Y.R.W.C.D. 25/ ID #1 2025Regular0. 002,828.1947607 1175908/ Sharpline Solutions, 25/Inc. 2025Regular0. 00743.8547608 1144808/ SiteOne Landscaping 25/Supply, 2025Regular0. LLC 00162.2147609 1090808/ Tetra Tech, 25/ Inc 2025Regular0. 0017,319.7447610 1161908/ Tomasini Diesel 25/ Repair LLC2025Regular0. 002,097.3547611 1167208/ Traffic Management, 25/Inc. 2025Regular0. 00214.5147612 1173008/ Ultrex Management 25/ Services, 2025Regular0. LLC 0099.0047613 1142608/ Valley Fresh Market, 25/ LLC 2025Regular0. 0014.3847614 1172708/ WaterWorx 25/ LLC 2025Regular0. 001,865.0047615 1175708/ Culligan15/ ofLompoc 2025Bank Draft0.00124.34DFT0007997 1175708/ Culligan 15/ ofLompoc 2025Bank Draft0.0054.95DFT0007998 1065508/ Comcast15/2025Bank Draft0.00108.16DFT0008020
1164808/ Vestis Services, 22/LLC 2025Bank Draft0.00261.88DFT0008021 1164808/ Vestis Services, 22/LLC 2025Bank Draft0.00288.13DFT0008022 1113708/Pacific22/ Gas & Electric 2025Bank Company Draft0.002,106.54DFT0008023 1113708/ Pacific Gas & 22/ Electric2025Bank Company Draft0.0021.01DFT0008024 1113708/Pacific22/ Gas & Electric 2025Bank Company Draft0.004,829.23DFT0008025 1164808/ Vestis Services, 22/LLC 2025Bank Draft0.00262.93DFT0008026 1113708/ Pacific Gas & 22/ Electric2025Bank Company Draft0.0044.29DFT0008027 1113708/Pacific22/ Gas & Electric 2025Bank Company Draft0.0059,129.61DFT0008028 1113708/Pacific22/ Gas & Electric 2025Bank Company Draft0.003,112.11DFT0008029 1113708/ Pacific Gas & 22/ Electric2025Bank Company Draft0.00359.69DFT0008030 1117608/ Southern22/ California Gas 2025Bank Company Draft0.0037.42DFT0008031 8/29/20256:49:34PMPage3of7
13 Check ReportDate Range: 08/01/2025 - 08/31/2025
Vendor NumberPayment Vendor Name DatePayment TypeDiscount AmountPayment AmountNumber 1117608/ Southern22/ California Gas 2025Bank Company Draft0.0043.42DFT0008032 1117608/ Southern22/ California Gas 2025Bank Company Draft0.0056.63DFT0008033 1117608/ Southern22/ California2025Bank Gas Company Draft0.00114.90DFT0008034 1065508/ Comcast26/2025Bank Draft0.00490.05DFT0008035
1065508/ Comcast26/2025Bank Draft0.0013.14DFT0008036
1065508/ Comcast26/2025Bank Draft0.00492.36DFT0008037
1020208/ PERS Retirement 26/2025Bank Draft0.00700.00DFT0008052 1061308/Advantage 28/ Group, 2025Bank The Draft0.008,778.21DFT0008062 Bank CodeAPBNK Summary
Payable Payment
Payment TypeDiscountPayment CountCount
Regular Checks1591070. 001,242,185.63
Manual Checks000.000.00
Voided Checks000.000.00
Bank Drafts22220.0081,429.00
EFT's99550.00705,165.79
2801840.002,028,780.42
8/29/20256:49:34PMPage4of7
14 Check ReportDate Range: 08/01/2025 - 08/31/2025
Vendor NumberPayment Vendor Name DatePayment TypeDiscount AmountPayment AmountNumber Bank Code: PYBank-PYBank Code
1124008/ Superior Vision27/ Services Inc. 2025Regular0. 00352.8647616 1132108/ Premier Access 29/ Insurance2025Regular0. Company 004,127.3647617 1172308/ AFLAC 28/2025Bank Draft0.003.12DFT0007999
1172308/ AFLAC 28/2025Bank Draft0.0029.82DFT0008000
1172308/ AFLAC 28/2025Bank Draft0.0072.00DFT0008001
1003008/Pers 27/2025Bank Draft0.0018,092.17DFT0008002
1112308/ Colonial29/ Life 2025Bank Draft0.00172.55DFT0008003 1119608/ Employee14/ Benefits Specialists 2025Bank Draft0.00712.31DFT0008004 1124108/Mutual27/ ofOmaha2025Bank Insurance Company Draft0.001,100.92DFT0008005 1020208/PERS Retirement 14/2025Bank Draft0.0026,224.90DFT0008006 1022708/Montecito 14/ Bank & 2025Bank Trust Draft0.0039,346.22DFT0008008 1121708/State of14/ California 2025Bank Draft0.008,278.19DFT0008009 1165108/Mission14/ Square 2025Bank Draft0.001,690.00DFT0008011 1165108/ Mission14/ Square 2025Bank Draft0.00269.76DFT0008012 1119408/ Nationwide 14/ Retirement 2025Bank Solution Draft0.00895.00DFT0008013 1119408/ Nationwide 14/ Retirement 2025Bank Solution Draft0.00788.46DFT0008014 1119408/ Nationwide 14/ Retirement 2025Bank Solution Draft0.00219.88DFT0008015 1119408/ Nationwide 14/ Retirement 2025Bank Solution Draft0.00565.00DFT0008016 1020208/ PERS Retirement 14/2025Bank Draft0.000.08DFT0008017 1022708/ Montecito15/ Bank & Trust 2025Bank Draft0.00545.50DFT0008018 1121708/ State ofCalifornia 15/2025Bank Draft0.0042.00DFT0008019 1172308/ AFLAC 28/2025Bank Draft0.003.12DFT0008039
1172308/ AFLAC 28/2025Bank Draft0.0029.82DFT0008040
1172308/ AFLAC 28/2025Bank Draft0.0072.00DFT0008041
1003008/Pers 27/2025Bank Draft0.0018,092.17DFT0008042
1112308/ Colonial29/ Life 2025Bank Draft0.00172.55DFT0008043 1119608/ Employee28/ Benefits Specialists 2025Bank Draft0.00712.31DFT0008044 1124108/Mutual27/ ofOmaha2025Bank Insurance Company Draft0.001,100.92DFT0008045 1020208/PERS Retirement 28/2025Bank Draft0.0026,238.91DFT0008046 1022708/Montecito 28/ Bank & 2025Bank Trust Draft0.0040,114.53DFT0008048 1121708/State of28/ California 2025Bank Draft0.008,510.56DFT0008049 1124108/ Mutual27/ ofOmaha Insurance 2025Bank Company Draft0.00313.95DFT0008050 1124108/ Mutual ofOmaha27/ Insurance Company 2025Bank Draft0.00- 0.21DFT0008051 1003008/Pers 27/2025Bank Draft0.003,476.00DFT0008053
1003008/ Pers 27/2025Bank Draft0.0013.18DFT0008054
1003008/ Pers 27/2025Bank Draft0.00- 0.32DFT0008055
1119408/ Nationwide 28/ Retirement 2025Bank Solution Draft0.00895.00DFT0008056 1119408/ Nationwide 28/ Retirement 2025Bank Solution Draft0.00950.38DFT0008057 1119408/ Nationwide 28/ Retirement 2025Bank Solution Draft0.00219.88DFT0008058 1119408/ Nationwide 28/ Retirement 2025Bank Solution Draft0.00565.00DFT0008059 1165108/Mission28/ Square 2025Bank Draft0.001,690.00DFT0008060 1165108/ Mission28/ Square 2025Bank Draft0.00269.76DFT0008061 1172308/ AFLAC 28/2025Bank Draft0.0024.24DFT0008063
1172308/ AFLAC 28/2025Bank Draft0.0033.93DFT0008064
1172308/ AFLAC 28/2025Bank Draft0.0017.88DFT0008065
1172308/ AFLAC 28/2025Bank Draft0.0024.24DFT0008066
1172308/ AFLAC 28/2025Bank Draft0.0033.93DFT0008067
1172308/ AFLAC 28/2025Bank Draft0.0017.88DFT0008068
8/29/20256:49:34PMPage5of7
15 Check ReportDate Range: 08/01/2025 - 08/31/2025
Vendor NumberPayment Vendor Name DatePayment TypeDiscount AmountPayment AmountNumber 1020208/ PERS Retirement 28/2025Bank Draft0.0026.71DFT0008079 Bank Code PYBank Summary
Payable Payment
Payment TypeDiscountPayment CountCount
Regular Checks1020.004,480.22
Manual Checks000.000.00
Voided Checks000.000.00
Bank Drafts47470.00202,666.20
EFT's000.000.00
57490.00207,146.42
8/29/20256:49:34PMPage6of7
16 Check ReportDate Range: 08/01/2025 - 08/31/2025
AllBankCodesCheckSummary
PayablePayment
Payment TypeDiscountPayment CountCount
Regular Checks1691090. 001,246,665.85
Manual Checks000. 000.00
Voided Checks000. 000.00
Bank Drafts69690. 00284,095.20
EFT's99550.00705,165.79
3372330.002,235,926.84
FundSummary
FundNamePeriodAmount
998POOLED CASH8/ 20252,235,926.84
2,235,926.84
8/29/20256:49:34PMPage7of7
17 18
19 20
21 CITY OF SOLVANG INVESTMENTS
April 2025
FUND FUND % OF
# FUND BALANCE TOTAL
100 GENERAL FUND $ 21,051,175.66 49.22%
200 GOVERNMENTAL IMPACT FEES $ 1,737,175.78 4.06%
201 TRAFFIC SAFETY $ 10,397.93 0.02%
202 GAS TAX FUND $ 458,081.29 1.07%
203 LOCAL TRANSPORTATION $ 522,347.68 1.22%
204 MEASURE A $ 1,876,922.21 4.39%
205 SKYTT MESA LLMD $ 614,114.94 1.44%
207 MEASURE U $ 1,842,025.89 4.31%
300 CAPITAL PROJECTS $ (828,687.36) -1.94%
500 WATER FUND $ 9,088,643.22 21.25%
501 WASTEWATER $ 2,754,825.95 6.44%
502 TRANSIT FUND $ 2,314,564.40 5.41%
600 EQUIPMENT/VEHICLE POOL $ 1,289,581.71 3.02%
800 GENERAL FIXED ASSET GROUP 0.00 0.00%
TOTALS $ 42,770,930.12 100%
Interest
Rate
LAIF BALANCE $ 1,411,627.22 4.281%
CHECKING ACCOUNTS $ 41,359,302.90 4..281%/4.394%
TOTALS $ 42,770,930.12
** All City investments for the month are in compliance with California Government Code, Section 53646(b)(1).
** Current investments meet expenditure requirements for the next six months. 22 CITY OF SOLVANG INVESTMENTS
May 2025
FUND FUND % OF
# FUND BALANCE TOTAL
100 GENERAL FUND $ 21,367,553.89 51.54%
200 GOVERNMENTAL IMPACT FEES $ 1,743,180.31 4.20%
201 TRAFFIC SAFETY $ 10,433.87 0.03%
202 GAS TAX FUND $ 479,885.70 1.16%
203 LOCAL TRANSPORTATION $ 524,153.16 1.26%
204 MEASURE A $ 1,883,409.77 4.54%
205 SKYTT MESA LLMD $ 606,524.65 1.46%
207 MEASURE U $ 2,108,514.34 5.09%
300 CAPITAL PROJECTS $ (871,992.89) -2.10%
500 WATER FUND $ 7,248,808.39 17.48%
501 WASTEWATER $ 2,867,119.42 6.92%
502 TRANSIT FUND $ 2,152,878.12 5.19%
600 EQUIPMENT/VEHICLE POOL $ 1,294,039.11 3.12%
800 GENERAL FIXED ASSET GROUP 0.00 0.00%
TOTALS $ 41,461,831.66 100%
Interest
Rate
LAIF BALANCE $ 211,627.22 4.270%
CHECKING ACCOUNTS $ 41,250,204.44 4.272%/4.3517%
TOTALS $ 41,461,831.66
** All City investments for the month are in compliance with California Government Code, Section 53646(b)(1).
** Current investments meet expenditure requirements for the next six months. 23 CITY OF SOLVANG INVESTMENTS
June 2025
FUND FUND % OF
# FUND BALANCE TOTAL
100 GENERAL FUND $ 21,463,202.33 50.62%
200 GOVERNMENTAL IMPACT FEES $ 1,748,929.08 4.12%
201 TRAFFIC SAFETY $ 11,598.22 0.03%
202 GAS TAX FUND $ 510,570.06 1.20%
203 LOCAL TRANSPORTATION $ 527,422.18 1.24%
204 MEASURE A $ 2,011,180.99 4.74%
205 SKYTT MESA LLMD $ 594,618.90 1.40%
207 MEASURE U $ 2,251,562.67 5.31%
300 CAPITAL PROJECTS $ (880,920.25) -2.08%
500 WATER FUND $ 7,661,246.86 18.07%
501 WASTEWATER $ 2,930,470.22 6.91%
502 TRANSIT FUND $ 2,230,781.61 5.26%
600 EQUIPMENT/VEHICLE POOL $ 1,298,306.69 3.06%
800 GENERAL FIXED ASSET GROUP 0.00 0.00%
TOTALS $ 42,403,323.38 100%
Interest
Rate
LAIF BALANCE $ 211,627.22 4.400%
CHECKING ACCOUNTS $ 42,191,696.16 4.272%/4.34%
TOTALS $ 42,403,323.38
** All City investments for the month are in compliance with California Government Code, Section 53646(b)(1).
** Current investments meet expenditure requirements for the next six months. 24 25
MALIA M. COHEN
California State Controller
LOCAL AGENCY INVESTMENT FUND
REMITTANCE ADVICE
Agency Name SOLVANG
Account Number
As of 7/15/2025, your Local Agency Investment Fund account has been directly credited with the interest earned on your deposits for the quarter ending 6/30/2025.
Earnings Ratio 0.00012059828906715
Interest Rate 4.40%
Dollar Day Total $ 63,442,664.06
Quarter End Principal Balance $ 211,627.22
Quarterly Interest Earned $ 7,651.08
7/15/25, 3:52 PM laif.sco.ca.gov/Home/Result/b1837a86-e6cd-404d-8605-1982787ccd11 https://laif.sco.ca.gov/Home/Result/b1837a86-e6cd-404d-8605-1982787ccd11 1/1 26 0000165-0000684 PDFT 797062
City of Solvang
1644 Oak Street
Solvang, CA 93463
Tel: (877) 930-5213 www.californiaclass.com
Summary Statement
June 30, 2025
Investor ID:
California CLASS
California CLASS Average Monthly Yield: 4.3433%
Beginning
Balance Contributions Withdrawals
Income
Earned
Income
Earned
YTD
Average Daily
Balance
Month End
Balance
CLASS Savings Account 27,935,255.84 0.00 0.00 99,778.69 584,117.24 27,938,581.80 28,035,034.53 TOTAL 27,935,255.84 0.00 0.00 99,778.69 584,117.24 27,938,581.80 28,035,034.53 27 28
Daily Rates
June 30, 2025
Tel: (877) 930-5213 www.californiaclass.com
Performance results are shown net of all fees and expenses and reflect the reinvestment of dividends and other earnings. Many factors affect performance including changes in market conditions and interest rates and in response to other economic, political, or financial developments. Investment involves risk including the possible loss of principal. No assurance can be given that the performance objectives of a given strategy will be achieved. Past performance is no guarantee of future results. Any financial and/or investment decision may incur losses.
California CLASS
California CLASS
Date Dividend Rate Daily Yield
06/01/2025 0.000000000 4.3731%
06/02/2025 0.000119541 4.3631%
06/03/2025 0.000119420 4.3588%
06/04/2025 0.000119203 4.3509%
06/05/2025 0.000118678 4.3317%
06/06/2025 0.000356079 4.3323%
06/07/2025 0.000000000 4.3323%
06/08/2025 0.000000000 4.3323%
06/09/2025 0.000118839 4.3376%
06/10/2025 0.000118727 4.3336%
06/11/2025 0.000118676 4.3317%
06/12/2025 0.000118426 4.3225%
06/13/2025 0.000354540 4.3136%
06/14/2025 0.000000000 4.3136%
06/15/2025 0.000000000 4.3136%
06/16/2025 0.000118444 4.3232%
06/17/2025 0.000118904 4.3400%
06/18/2025 0.000237954 4.3427%
06/19/2025 0.000000000 4.3427%
06/20/2025 0.000356484 4.3372%
06/21/2025 0.000000000 4.3372%
06/22/2025 0.000000000 4.3372%
06/23/2025 0.000118791 4.3359%
06/24/2025 0.000118706 4.3328%
06/25/2025 0.000119020 4.3442%
06/26/2025 0.000119757 4.3711%
06/27/2025 0.000359763 4.3771%
06/28/2025 0.000000000 4.3771%
06/29/2025 0.000000000 4.3771%
06/30/2025 0.000122462 4.3829%
29 30
Statement for the Period June 1, 2025 to June 30, 2025
CITY OF SOLVANG - Unincorporated Assn
Account Number:
Account Overview
MN _CEBRWLDFBBBJDRZ_BBBBB 20250630 S
Account carried with National Financial Services LLC, Member
NYSE, SIPC
ACCOUNT ALLOCATION
CDs 99.7%
Bank Deposits 0.3%
Percent Prior Period Current Period
Money Markets 0.0 % $18.11 $18.17
Bank Deposits 0.3 $2,734.75 $6,459.18
CDs 99.7 $2,455,401.29 $2,460,896.72
TOTAL 100.0 % $2,458,154.15 $2,467,374.07
Account Allocation shows the percentage that each asset class represents of your total account value. Account Allocation for equities, fixed income, and other categories may include mutual funds and may be net of short positions. NFS has made assumptions concerning how certain mutual funds are allocated. Closed-end mutual funds and Exchange Traded Products (ETPs) listed on an exchange may be included in the equity allocation. The chart may not reflect your actual portfolio allocation. Consult your broker/dealer prior to making investment decisions.
CHANGE IN ACCOUNT VALUE Current Period Year-to-Date
BEGINNING VALUE $2,458,154.15 $1,268,638.30
Additions and Withdrawals $0.00 $1,175,888.38
Misc. & Corporate Actions $0.00 $0.00
Income $3,729.49 $23,540.23
Taxes, Fees and Expenses ($5.00) ($6.00)
Change in Value $5,495.43 ($686.84)
ENDING VALUE (AS OF 06/30/25) $2,467,374.07 $2,467,374.07 Total Accrued Interest $20,936.28
Ending Value with Accrued Interest $2,488,310.35
Refer to Miscellaneous Footnotes for more information on Change in Value.
INCOME
TAXABLE Current Period Year-to-Date
Taxable Dividends $0.06 $264.75
Taxable Interest $3,729.43 $23,275.48
TOTAL TAXABLE $3,729.49 $23,540.23
TOTAL INCOME $3,729.49 $23,540.23
Taxable income is determined based on information available to NFS at the time the statement was prepared, and is subject to change. Final information on taxation of interest and dividends is available on Form 1099-Div, which is mailed in February of the subsequent year.
TAXES, FEES AND EXPENSES Current Period Year-to-Date
Account Fees ($5.00) ($6.00)
TOTAL TAXES, FEES AND EXPENSES ($5.00) ($6.00)
31 Statement for the Period June 1, 2025 to June 30, 2025 CITY OF SOLVANG - Unincorporated Assn
Account Number:
Account Overview continued
MN _CEBRWLDFBBBJDRZ_BBBBB 20250630 S
Account carried with National Financial Services LLC, Member
NYSE, SIPC
MESSAGES AND ALERTS
The SEC had announced that starting May 14th, 2025 the fee rate for covered sales will be $0.00 per $1 million. Please contact your financial professional with questions.
Effective on or after September 2025, TD Bank and TD Bank USA will be added to the Bank Deposit Sweep Program, BDSP, bank list. No action is required. If you would like to opt out of banks or have questions, please contact your investment representative.
National Financial Services has been advised by Cambridge Investment Research, Inc. that Cambridge may receive payment for directing order flow. Upon written request to Cambridge, you may obtain the identity of the venue to which your orders were routed for the six months prior to your request and the time of the transactions that may have resulted from such orders.
Please contact your financial professional with any questions. 32 Statement for the Period June 1, 2025 to June 30, 2025 CITY OF SOLVANG - Unincorporated Assn
Account Number:
MN _CEBRWLDFBBBJDRZ_BBBBB 20250630 Page 4 of 14 S
Account carried with National Financial Services LLC, Member
NYSE, SIPC
Holdings
NFS-provided cost basis, realized gain (loss) and holding period information may not reflect all adjustments necessary for tax purposes. Please refer to Footnotes and Cost Basis Information at the end of this statement for more information.
AI (Accrued Interest) - Represents interest accumulated since the last coupon date, but not yet paid by the issuer or received by NFS. There is no guarantee that AI will be paid by the issuer.
For additional information regarding your holdings, please refer to the footnotes at the end of the statement.
CASH AND CASH EQUIVALENTS - 0.26% of Total Account Value Description
Symbol/Cusip
Account Type Quantity
Price on
06/30/25
Current
Market Value
Estimated
Annual Income
Money Markets
FIDELITY TREASURY MONEY MARKET FUND FZFXX
7 DAY YIELD 3.94% CASH
Dividend Option Reinvest
Capital Gain Option Reinvest
18.17 $1.00 $18.17
Bank Deposits
Bank deposits are not securities and are not covered by the Securities Investor Protection Corporation (SIPC). Funds used to purchase or sweep to a bank deposit are SIPC protected until deposited to a Program Bank at which time funds may be eligible for FDIC insurance. Customers are responsible for monitoring their total deposits at each Program Bank to determine the extent of available FDIC insurance. Refer to the Bank Deposit Detail section which appears later in this statement for information on the banks holding your deposits. If your account was established on the last business day of this month, your statement will not include a Bank Deposit Detail section. The Interest Rate below is the interest rate effective for Cash Balances in your FDIC-Insured Bank Deposit Sweep on the last day of the statement period.
INSURED BANK DEPOSIT PROGRAM QIDPQ
Interest Rate 0.25% CASH
6,459.18 $1.00 $6,459.18
Total Cash and Cash Equivalents $6,477.35
33 Statement for the Period June 1, 2025 to June 30, 2025 CITY OF SOLVANG - Unincorporated Assn
Account Number:
MN _CEBRWLDFBBBJDRZ_BBBBB 20250630 Page 5 of 14 S
Account carried with National Financial Services LLC, Member
NYSE, SIPC
HOLDINGS > FIXED INCOME - 99.74% of Total Account Value For an explanation of fixed income pricing, please see the last page. Redemption schedule(s), bond rating(s), and other information are provided where available. If information does not appear regarding a particular investment, it is not available.
Copyright 2022, S&P Global Market Intelligence. Reproduction of any information, data or material, including ratings ("Content") in any form is prohibited except with the prior written permission of the relevant party. Such party, its affiliates and suppliers ("Content Providers") do not guarantee the accuracy, adequacy, completeness, timeliness or availability of any Content and are not responsible for any errors or omissions (negligent or otherwise), regardless of the cause, or for the results obtained from the use of such Content. In no event shall Content Providers be liable for any damages, costs, expenses, legal fees, or losses (including lost income or lost profit and opportunity costs) in connection with any use of the Content. A reference to a particular investment or security, a rating or any observation concerning an investment that is part of the Content is not a recommendation to buy, sell or hold such investment or security, does not address the suitability of an investment or security and should not be relied on as investment advice. Credit ratings are statements of opinions and are not statements of fact.
Moody's© Copyright 2022, Moody's Investors Service, Inc. ("Moody's"). Moody's ratings ("Ratings") are proprietary to Moody's or its affiliates and are protected by copyright and other intellectual property laws.
Ratings are licensed to Licensee by Moody's. RATINGS MAY NOT BE COPIED OR OTHERWISE REPRODUCED, REPACKAGED, FURTHER TRANSMITTED, TRANSFERRED, DISSEMINATED, REDISTRIBUTED
OR RESOLD, OR STORED FOR SUBSEQUENT USE FOR ANY SUCH PURPOSE, IN WHOLE OR IN PART, IN ANY FORM OR MANNER OR BY ANY MEANS WHATSOEVER, BY ANY PERSON WITHOUT MOODY'S PRIOR WRITTEN CONSENT. Moody's® is a registered trademark.
Description
Symbol/Cusip
Account Type Quantity
Estimated
Price on
06/30/25
Estimated
Current
Market Value
Estimated
Annual Income
Original/Adjusted
Cost Basis
Unrealized
Gain (Loss)
CDs
Certificates of Deposit (CDs), including Market Indexed CD s and Market Linked CDs (collectively, MCDs) are generally shown at estimated market prices based upon a matrix or model pricing method that may not represent the actual price if sold prior to maturity. However, CDs and MCDs may be shown at face value for up to seven calendar days from date of issue if estimated market prices have not been received from a third party pricing vendor. The actual value of CDs and MCDs may be different from their purchase price. CDs and MCDs are subject to interest rate risk. The estimated market price reflected for MCDs may not be based on the actual closing value of the linked market index on the final maturity date and the market value of MCDs may not correspond directly to increases or decreases in the underlying linked market index. You may sell CDs or MCDs in the secondary market subject to market conditions. The secondary market for CDs and MCDs is generally illiquid. If sold prior to maturity, the value of MCDs may be less than the purchase amount or face value. The sale or redemption of any fixed income security prior to maturity may result in a substantial gain or loss, and an early withdrawal penalty may apply. Certain MCDs may only be redeemed on pre-specified liquidation dates and may have call features that allow the issuer to call the MCD prior to maturity. Certain Step Rate CDs are also subject to reinvestment risk if call provisions are exercised by the issuer and if a CD with a comparable rate is not available.
See sales materials or contact your broker/dealer for additional information.
JPMORGAN CHASE BK N A CD 4.50000% 46657VPF1
11/13/2025 FDIC INSURED CASH
CPN PMT @ MATURITY
ON NOV 13
1ST CPN DTE 11/13/2025
CALLABLE ON 07/13/2025 @ 100.0000
Accrued Interest $6805.48
Average Unit Cost $1.00
240,000 $1.00 $240,000.00 $240,003.50 ($3.50)
AMERICAN COMM BK NA BREMEN GA CD 02519TBF2
4.40000% 02/17/2026 FDIC INSURED CASH
CPN PMT MONTHLY
Next Interest Payable: 07/14/25
Estimated Yield 4.39%
Accrued Interest $510.28
Average Unit Cost $1.00
249,000 $1.00148 $249,368.52 $10,956.00 $249,003.50
34 Statement for the Period June 1, 2025 to June 30, 2025 CITY OF SOLVANG - Unincorporated Assn
Account Number:
MN _CEBRWLDFBBBJDRZ_BBBBB 20250630 Page 6 of 14 S
Account carried with National Financial Services LLC, Member
NYSE, SIPC
HOLDINGS > FIXED INCOME continued
Description
Symbol/Cusip
Account Type Quantity
Estimated
Price on
06/30/25
Estimated
Current
Market Value
Estimated
Annual Income
Original/Adjusted
Cost Basis
Unrealized
Gain (Loss)
AMERICAN COMM BK NA BREMEN GA CD 02519TBF2 continued
Adjusted Cost Basis $249,001.48 D $367.04
YTD Amortized Premium $1.15 E
VALLEY NATL BK PASSAIC N J CD 4.40000% 919853NH0
08/06/2026 FDIC INSURED CASH
CPN PMT SEMI-ANNUAL
ON FEB 06, AUG 06
Next Interest Payable: 08/06/25
Estimated Yield 4.38%
Accrued Interest $4264.99
Average Unit Cost $1.00
244,000 $1.00386 $244,941.84 $10,736.00 $244,003.50
Adjusted Cost Basis $244,001.96 D $939.88
YTD Amortized Premium $0.85 E
FIRSTBANK NASHVILLE TENN CD 4.00000% 33766NAZ7
11/16/2026 FDIC INSURED CASH
CPN PMT SEMI-ANNUAL
ON NOV 14, MAY 14
1ST CPN DTE 11/14/2025
Next Interest Payable: 11/14/25
Estimated Yield 4.00%
Accrued Interest $1288.77
Average Unit Cost $1.00
245,000 $0.99984 $244,960.80 $9,800.00 $245,003.50
Adjusted Cost Basis $245,003.20 D ($42.40)
FIRST FED SVGS BK HUNTINGTON CD 4.25000% 32021YFJ7
05/06/2027 FDIC INSURED CASH
CPN PMT MONTHLY
Next Interest Payable: 07/06/25
Estimated Yield 4.23%
Accrued Interest $724.83
Average Unit Cost $1.00
249,000 $1.00482 $250,200.18 $10,582.50 $249,003.50
Adjusted Cost Basis $249,002.40 D $1,197.78
YTD Amortized Premium $0.62 E
35 Statement for the Period June 1, 2025 to June 30, 2025 CITY OF SOLVANG - Unincorporated Assn
Account Number:
MN _CEBRWLDFBBBJDRZ_BBBBB 20250630 Page 7 of 14 S
Account carried with National Financial Services LLC, Member
NYSE, SIPC
HOLDINGS > FIXED INCOME continued
Description
Symbol/Cusip
Account Type Quantity
Estimated
Price on
06/30/25
Estimated
Current
Market Value
Estimated
Annual Income
Original/Adjusted
Cost Basis
Unrealized
Gain (Loss)
UBS BK USA SALT LAKE CITY UT CD 4.00000% 90355GVZ6
05/14/2027 FDIC INSURED CASH
CPN PMT MONTHLY
Next Interest Payable: 07/14/25
Estimated Yield 3.99%
Accrued Interest $463.89
Average Unit Cost $1.00
249,000 $1.0004 $249,099.60 $9,960.00 $249,003.50
Adjusted Cost Basis $249,003.28 D $96.32
YTD Amortized Premium $0.14 E
TEXAS EXCHANGE BK CROWLEY CD 5.00000% 88241TST8
08/09/2027 FDIC INSURED CASH
CPN PMT MONTHLY
Next Interest Payable: 07/09/25
CALLABLE ON 07/09/2025 @ 100.0000
Estimated Yield 4.99%
Accrued Interest $747.40
Average Unit Cost $1.00
248,000 $1.00078 $248,193.44 $12,400.00 $248,003.50
Adjusted Cost Basis $248,002.52 D $190.92
YTD Amortized Premium $0.56 E
MORGAN STANLEY BK N A CD 4.40000% 61776CHU4
02/28/2028 FDIC INSURED CASH
CPN PMT SEMI-ANNUAL
ON AUG 28, FEB 28
1ST CPN DTE 08/28/2025
Next Interest Payable: 08/28/25
CALLABLE ON 08/28/2025 @ 100.0000
Estimated Yield 4.40%
Accrued Interest $3617.88
Average Unit Cost $1.00
244,000 $0.99996 $243,990.24 $10,736.00 $244,003.50
Adjusted Cost Basis $244,003.13 D ($12.89)
36 Statement for the Period June 1, 2025 to June 30, 2025 CITY OF SOLVANG - Unincorporated Assn
Account Number:
MN _CEBRWLDFBBBJDRZ_BBBBB 20250630 Page 8 of 14 S
Account carried with National Financial Services LLC, Member
NYSE, SIPC
HOLDINGS > FIXED INCOME continued
Description
Symbol/Cusip
Account Type Quantity
Estimated
Price on
06/30/25
Estimated
Current
Market Value
Estimated
Annual Income
Original/Adjusted
Cost Basis
Unrealized
Gain (Loss)
TOYOTA FINL SVGS BK HEND NV CD 4.05000% 89235MSD4
05/15/2028 FDIC INSURED CASH
CPN PMT SEMI-ANNUAL
ON NOV 15, MAY 15
1ST CPN DTE 11/15/2025
Next Interest Payable: 11/15/25
Estimated Yield 4.04%
Accrued Interest $1277.69
Average Unit Cost $1.00
245,000 $1.00096 $245,235.20 $9,922.50 $245,003.50
Adjusted Cost Basis $245,003.36 D $231.84
BMW BK NORTH AMER SALT LAKE CI CD 05612LEW8
4.00000% 05/16/2028 FDIC INSURED CASH
CPN PMT SEMI-ANNUAL
ON NOV 16, MAY 16
1ST CPN DTE 11/16/2025
Next Interest Payable: 11/16/25
Estimated Yield 4.00%
Accrued Interest $1235.07
Average Unit Cost $1.00
245,000 $0.99962 $244,906.90 $9,800.00 $245,003.50
Adjusted Cost Basis $245,003.37 D ($96.47)
Total CDs 2,458,000 $2,460,896.72 $94,893.00 $2,458,028.20 $2,868.52 Total Fixed Income 2,458,000 $2,460,896.72 $94,893.00 $2,458,028.20 $2,868.52 Total Securities $2,460,896.72 $94,893.00 $2,458,028.20 $2,868.52 TOTAL PORTFOLIO VALUE $2,467,374.07 $94,893.00 $2,458,028.20 $2,868.52 37 Statement for the Period June 1, 2025 to June 30, 2025 CITY OF SOLVANG - Unincorporated Assn
Account Number:
MN _CEBRWLDFBBBJDRZ_BBBBB 20250630 Page 9 of 14 S
Account carried with National Financial Services LLC, Member
NYSE, SIPC
Activity
NFS-provided cost basis, realized gain (loss) and holding period information may not reflect all adjustments necessary for tax purposes. Please refer to Footnotes and Cost Basis Information at the end of this statement for more information.
PURCHASES, SALES, AND REDEMPTIONS
Settlement
Date
Account
Type Transaction Description Quantity Amount
Securities Purchased
06/30/25 CASH REINVESTMENT FIDELITY TREASURY MONEY MARKET FUND REINVEST @ $1.000
0.06 ($0.06)
Total Securities Purchased ($0.06)
ACTIVITY >CORE FUND ACTIVITY
For more information about the operation of your core account, please refer to your Customer Agreement.
Settlement
Date
Account
Type Transaction Description Quantity Amount
06/06/25 CASH YOU BOUGHT INSURED BANK DEPOSIT PROGRAM
MORNING TRADE @ 1
898.79 ($898.79)
06/09/25 CASH YOU BOUGHT INSURED BANK DEPOSIT PROGRAM
MORNING TRADE @ 1
1,053.15 ($1,053.15)
06/16/25 CASH YOU BOUGHT INSURED BANK DEPOSIT PROGRAM
MORNING TRADE @ 1
1,776.43 ($1,776.43)
06/24/25 CASH YOU SOLD INSURED BANK DEPOSIT PROGRAM @ 1 (5) $5.00 06/30/25 CASH REINVESTMENT INSURED BANK DEPOSIT PROGRAM NET
INT REINVEST
1.06 ($1.06)
TOTAL CORE FUND ACTIVITY ($3,724.43)
38 Statement for the Period June 1, 2025 to June 30, 2025 CITY OF SOLVANG - Unincorporated Assn
Account Number:
MN _CEBRWLDFBBBJDRZ_BBBBB 20250630 Page 10 of 14 S
Account carried with National Financial Services LLC, Member
NYSE, SIPC
ACTIVITY >INCOME > TAXABLE INCOME
Settlement
Date
Account
Type Transaction Description Quantity Amount
Taxable Dividends
06/30/25 CASH DIVIDEND RECEIVED FIDELITY TREASURY MONEY MARKET
FUND DIVIDEND RECEIVED
$0.06
Total Taxable Dividends $0.06
Taxable Interest
06/06/25 CASH INTEREST FIRST FED SVGS BK HUNTINGTON CD
4.25000% 05/06/2027
$898.79
06/09/25 CASH INTEREST TEXAS EXCHANGE BK CROWLEY CD
5.00000% 08/09/2027
$1,053.15
06/14/25 CASH INTEREST AMERICAN COMM BK NA BREMEN GA CD
4.40000% 02/17/2026
$930.51
06/14/25 CASH INTEREST UBS BK USA SALT LAKE CITY UT CD
4.00000% 05/14/2027
$845.92
06/30/25 CASH INSURED BANK DEPOSIT PROGRAM
INTEREST RECEIVED
$1.06
Total Taxable Interest $3,729.43
Total Taxable Income $3,729.49
TOTAL INCOME $3,729.49
ACTIVITY >TAXES, FEES AND EXPENSES
Settlement
Date
Account
Type Transaction Description Quantity Amount
Account Fees
06/24/25 CASH FEE Trade Confirms 05/2025 ($5.00)
Total Account Fees ($5.00)
39 Statement for the Period June 1, 2025 to June 30, 2025 CITY OF SOLVANG - Unincorporated Assn
Account Number:
MN _CEBRWLDFBBBJDRZ_BBBBB 20250630 Page 11 of 14 S
Account carried with National Financial Services LLC, Member
NYSE, SIPC
ACTIVITY continued
Amount
TOTAL TAXES, FEES AND EXPENSES ($5.00)
ACTIVITY > BANK DEPOSIT DETAIL
Bank Deposits are not securities and are not covered by the Securities Investor Protection Corporation (SIPC). Funds are not FDIC insured until swept to a Program Bank. Customers are responsible for monitoring their total deposits at each Program Bank to determine the extent of available FDIC insurance. Your ending balance at each Program Bank as of the end of this statement period is shown below. If you participate in the Bank Deposit Sweep Program, the Bank Deposit Detail section lists banks and ending balances. Funds pending settlement reflect deposits to (credit) or withdrawals from (debit) to a Program Bank. Please refer to the Program Disclosure document for additional details that may impact the program.
Bank
Beginning
Balance
Ending
Balance
Bank of China-New York Branch $2,681.07 $0.02
Bank of East Asia $16.88 $0.00
State Street Bank and Trust Co $19.93 $6,459.16
Wells Fargo NA $16.87 $0.00
Total Bank Deposits $2,734.75 $6,459.18
Footnotes and Cost Basis Information
Amortization, accretion and similar adjustments to cost basis have been provided for many fixed income securities (and some bond-like equities), however, they are not provided for certain types, such as short-term instruments, Unit Investment Trusts, foreign fixed income securities, or those that are subject to early prepayment of principal (pay downs). Where current year premium or acquisition premium amortization is provided, the prior years' cumulative amortization is reflected in the adjusted cost basis, but we cannot provide a breakdown or the total of such prior amortization amounts.
NFS is required to report certain cost basis and related information to the IRS on the Form 1099-B. Your official 1099-B forms for certain transactions will reflect which lots have been sold for tax purposes.
To apply a specific identification cost basis method to 1099-B reporting, appropriate instructions must be on file with NFS or be received by NFS before the trade has settled. Absent such instructions, NFS determines cost basis at the time of sale based on its default methods of average cost for open-end mutual funds and first-in, first-out (FIFO) for all other (including ETFs) unless your broker dealer has elected to use another default method. NFS applies FIFO (or other disposal method, if applicable) based on its records, which may be different from yours. For transactions that are not subject to 1099-B cost basis reporting, you should refer to your trade confirmations and other applicable records to determine which lots were considered sold for tax purposes.
While NFS must meet IRS requirements with respect to certain information required to be reported to the IRS, NFS-provided cost basis, realized gain and loss, and holding period information may not reflect all adjustments necessary for your tax reporting purposes. NFS makes no warranties with respect to and specifically disclaims any liability arising out of a customer's use of, or any tax position taken in reliance upon, such information.
40 Statement for the Period June 1, 2025 to June 30, 2025 CITY OF SOLVANG - Unincorporated Assn
Account Number:
MN _CEBRWLDFBBBJDRZ_BBBBB 20250630 Page 12 of 14 S
Account carried with National Financial Services LLC, Member
NYSE, SIPC
Footnotes and Cost Basis Information continued
For investments in partnerships, NFS does not make any adjustments to cost basis information as the calculation of basis in such investments requires supplemental information from the partnership on its income and distributions during the period you held your investment. Partnerships usually provide this additional information on a Form K-1 issued by April 15th of the following year.
Consult your tax advisor for further information.
D - Adjusted cost basis reflects any cumulative original issue discount, premium, or acquisition premium, and it assumes such amounts were amortized by the taxpayer over the life of the security from acquisition date through disposition date. For securities still held, maturity date was used instead of disposition date. Premium amortization was calculated using the yield-to-maturity method.
Acquisition premium was calculated using the ratable accrual method. If applicable, adjusted cost basis reflects market discount accretion which was calculated using the straight-line method and was recognized at disposition date. Gain/loss displayed for this transaction was based on cost basis as adjusted for premium and discount as stated above and does not reflect any losses disallowed because of wash sales (if applicable). The adjusted cost basis may not reflect all adjustments necessary for tax reporting purposes and may also not apply if you are using an alternative amortization calculation method. Refer to IRS Publication 550, Investment Income and Expenses, for additional information. E - YTD amortized premium was calculated on the yield-to-maturity amortization method. Cumulative premium amortization from acquisition date through disposition date is reflected in the adjusted cost basis. For securities still held, maturity date was used instead of disposition date. For tax-exempt securities, amortization of premium is required and is not deductible from taxable income. For taxable bonds, a tax election may be required to amortize premium, and the current year's amortized premium may be deductible from taxable income. Our adjusted cost basis calculation may not reflect all adjustments necessary for tax reporting purposes. It may not be applicable if you have not made an appropriate tax election or if you are using an alternative amortization calculation method. Review prior adjustments that you have made, and consult your tax advisor and IRS Publication 550, Investment Income and Expenses, for additional information.
If a sale, redemption or other disposition involved multiple tax lots, the transaction's totals may have been calculated using a combination of adjusted and unadjusted cost basis information. For lots where adjusted cost basis and its associated gain/loss are known, that was used, otherwise "regular" unadjusted cost basis and its associated gain/loss was used.
Miscellaneous Footnotes
CHANGE IN VALUE OF YOUR PORTFOLIO is the change in market value of your portfolio assets over the time period shown. The portfolio assets include the market value of all the securities in the account, plus insurance and annuity assets if applicable. The time frame of the graph is from account opening or September 2010, whichever is later, to the current period. Please note that large increases and/or declines in the change in the value of the portfolio can be due to additions, distribution and/or performance.
CHANGE IN VALUE reflects appreciation or depreciation of your holdings due to price changes plus any activity not reflected within Additions and Withdrawals, Misc. & Corporate Actions, Income, Taxes, Fees and Expenses, and Other Activity sections. Change in Value does not reflect activity related to assets in which NFS is not the custodian (e.g. Insurance and Annuities, Assets Held Away and Other Assets Held Away).
CALLABLE SECURITIES LOTTERY - When street name or bearer securities held for you are subject to a partial call or partial redemption by the issuer, NFS may or may not receive an allocation of called/redeemed securities by the issuer, transfer agent and/or depository. If NFS is allocated a portion of the called/redeemed securities, NFS utilizes an impartial lottery allocation system, in accordance with applicable rules, that randomly selects the securities within customer accounts that will be called/redeemed. NFS' allocations are not made on a pro rata basis and it is possible for you to receive a full or partial allocation, or no allocation. You have the right to withdraw uncalled fully paid securities at any time prior to the cutoff date and time established by the issuer, transfer agent and/or depository with respect to the partial call, and also to withdraw excess margin securities provided your account is not subject to restriction under Regulation T or such withdrawal will not cause an undermargined condition. 41 Statement for the Period June 1, 2025 to June 30, 2025 CITY OF SOLVANG - Unincorporated Assn
Account Number:
MN _CEBRWLDFBBBJDRZ_BBBBB 20250630 Page 13 of 14 S
Account carried with National Financial Services LLC, Member
NYSE, SIPC
Miscellaneous Footnotes continued
PRICING INFORMATION - Prices displayed are obtained from sources that may include pricing vendors, broker/dealers who clear through NFS and/or other sources. Prices may not reflect current fair market value and/or may not be readily marketable or redeemable at the prices shown.
FOREIGN EXCHANGE TRANSACTIONS - Some transaction types necessitate a foreign currency exchange (FX) in order to settle. FX transactions may be effected by Fidelity Forex, LLC. on a principal basis. Fidelity Forex, LLC., an affiliate of NFS, may impose a commission or markup on the prevailing interbank market price, which may result in a higher price to you. Fidelity Forex, LLC. may share a portion of any FX commission or markup with NFS. More favorable rates may be available through third parties not affiliated with NFS. The rate applicable to any transaction involving an FX is available upon request through your broker-dealer.
COST BASIS LEGISLATION - New IRS Rules will require National Financial Services to report cost basis and holding period information for the sale of shares of open end Mutual Fund holdings purchased on or after January 1, 2012 on Form 1099-B. National Financial Services determines the cost basis for all shares of open end mutual funds using a default method of average cost. Alternatively, account owners or their brokers and advisors can instruct National Financial Services to determine the cost basis for shares of open end mutual funds by 1) setting up their non-retirement accounts with one of our eleven tax lot disposal methods available to investors or 2) identifying specific tax lots to sell at the time of a transaction. Contact your broker or advisor to learn more about the cost basis tracking of your holdings.
Interval Fund Owners: Please note an interval fund is structured as an unlisted closed-end mutual fund, and not a traditional open-end mutual fund. Material differences between an interval fund and a traditional open-end mutual fund may exist, including trading/liquidity limitations, and buyback and repurchase features. Please refer to the prospectus for the interval fund you own for specific information and other important considerations or contact your financial professional.
FRACTIONAL SHARE TRADING - National Financial Services ("NFS") will execute the fractional component of a customer order in a principal or riskless principal capacity. This includes fractional shares liquidations as a result of an ACATS transfer of whole shares or a dividend reinvestment that created a residual fractional position in a customer account.
PAYMENT FOR ORDER FLOW - NFS receives remuneration, compensation, or consideration for directing orders particular broker/dealers or market centers for execution. The source and nature of any compensation received in connection with your particular transaction, the name of the other party, and the time of execution will be disclosed upon written request. 42 GLOSSARY Short Account Balances -If you have sold securities under the short sale rule, we have, in accordance with regulations, segregated the proceeds from such transactions in your Short Account. Any market increases or decreases from the original sale price will be marked to the market and will be transferred to your Margin Account on a weekly basis. Market Value - The Total Market Value has been calculated out to 9 decimal places but the individual unit price is displayed in 5 decimal places. The Total Market Value represents prices obtained from various sources, may be impacted by the frequency in which such prices are reported and such prices are not guaranteed. Prices received from pricing vendors are generally based on current market quotes, but when such quotes are not available the pricing vendors use a variety of techniques to estimate value. These estimates, particularly for fixed income securities, may be based on certain minimum principal amounts (e.g. $1 million) and may not reflect all of the factors that affect the value of the security, including liquidity risk. In certain situations, a price may be derived from a single broker quote. The prices provided are not firm bids or offers. Certain securities may reflect "N/A" or "unavailable" where the price for such security is generally not available from a pricing source. The Market Value of a security, including those priced at par value, may differ from its purchase price and may not closely reflect the value at which the security may be sold or purchased based on various market factors. Investment decisions should be made only after consulting your broker-dealer.
Estimated Annual Income (EAI) & Estimated Yield (EY) - EAI for fixed income is calculated using the coupon rate. For all other securities, EAI is calculated using an indicated annual dividend (IAD). The IAD is an estimate of a security's dividend payments for the next 12 months calculated based on prior and/or declared dividends for that security. EY reflects only the income generated by an investment and not changes in its price which may fluctuate. Interest and dividend rates are subject to change at any time and may be affected by current and future economic, political and business conditions. EAI and EY are estimates only and may include return of principal and/or capital gains, which would render them overstated. EAI and EY are provided for informational purposes only and should not be used or relied on for making investment, trading or tax decisions. EAI and EY are based on data obtained from information providers believed to be reliable, but no assurance can be made as to accuracy, timeliness or completeness.
CUSTOMER SERVICE: Please review your statement and report any inaccuracy or discrepancy immediately by calling the telephone number of your broker-dealer reflected on the front of this statement. Reports of any inaccuracy or discrepancy regarding your brokerage account or the activity therein should be directed to your broker-dealer at the telephone number and address reflected on the front of this statement and National Financial Services LLC ("NFS").
NFS carries your brokerage account and acts as your custodian for funds and securities that are deposited with NFS by you or your broker-dealer. In addition to your initial contact with your broker-dealer you may contact NFS at (800) 801-9942. Any oral communications regarding inaccuracies or discrepancies should be reconfirmed in writing to protect your rights, including those under the Securities Investor Protection Act ("SIPA").
When contacting either your broker-dealer or NFS, remember to include your entire brokerage account number to ensure a prompt reply.
ADDITIONAL INFORMATION Free credit balances ("FCB") are funds payable to you on demand. FCB are subject to open commitments such as uncleared checks and exclude proceeds from sales of certificated securities without delivery of the certificate. If your FCB is swept to a core position, you can liquidate the core position and have the proceeds sent to you or held in your account subject to the terms of your account agreement. Required rule 10b-10(a) information not contained herein will be provided on written request. Fidelity may use this free credit balance in connection with its business, subject to applicable law.
Credit Adjustment Program. Accountholders receiving payments in lieu of qualified dividends may not be eligible to receive credit adjustments intended to help cover additional associated federal tax burdens. NFS reserves the right to deny the adjustment to any accountholder and to amend or terminate the credit adjustment program.
Options Customers. Each transaction confirmation previously delivered to you contains full information about commissions and other charges. If you require further information, please contact your broker-dealer.
Assignments of American and European-style options are allocated among customer short positions pursuant to a random allocation procedure, a description of which is available upon request. Short positions in American-style options are liable for assignment at any time. The writer of a European-style option is subject to exercise assignment only during the exercise period. You should advise your broker-dealer promptly of any material change in your investment objectives or financial situation. Splits, Dividends, and Interest. Expected stock split, next dividend payable, and next interest payable information has been provided by third parties and may be subject to change. Information for certain securities may be missing if not received from third parties in time for printing. NFS is not responsible for inaccurate, incomplete, or missing information. Please consult your broker-dealer for more information about expected stock split, next dividend payable, and next interest payable for certain securities.
Equity Dividend Reinvestment Customers. Shares credited to your brokerage account resulted from transactions effected as agent by either: 1) Your broker-dealer for your investment account, or 2) through the Depository Trust Company (DTC) dividend reinvestment program. For broker-dealer effected transactions, the time of the transactions, the exchange upon which these transactions occurred and the name of the person from whom the security was purchased will be furnished upon written request. NFS may have acted as market maker in effecting trades in 'over-the-counter 'securities.
Retirement Contributions/Distributions. A summary of retirement contributions/distributions is displayed for you in the activity summary section of your statement. Income Reporting. NFS reports earnings from investments in Traditional IRAs, Rollover IRAs, SEP-IRAs and, Keoghs as tax-deferred income. Earnings from Roth IRAs are reported as tax-free income, since distributions may be tax-free after meeting the 5 year aging requirement and certain other conditions. A financial statement of NFS is available for your personal inspection at its office or a copy of it will be mailed to you upon your written request.
Statement Mailing. NFS will deliver statements by mail or, if applicable, notify you by e-mail of your statement's availability, if you had transactions that affected your cash balances or security positions held in your account(s) during the last monthly reporting period. At a minimum, all brokerage customers will receive quarterly statements (at least four times per calendar year) as long as their accounts contain a cash or securities balance.
Sales Loads and Fees. In connection with (i) access to, purchase, sale, exchange or redemption of, and/or maintenance of positions in mutual funds, ETFs and other investment products such as alternative investments or private placements ("funds") or (ii) infrastructure needed to support such funds, some funds, or their investment affiliates, pay your introducing broker dealer and/or NFS sales loads and 12b-1 fees described in the Offering Materials as well as additional compensation for shareholder services, start-up fees, platform support and maintenance, and marketing, engagement and analytics programs. Additional information about the source(s) and amount(s) of compensation as well as other remuneration received by FBS or NFS will be furnished to you upon written request. At time of purchase fund shares may be assigned a load, transaction fee or no transaction fee status. At time of sale, any fees applicable to your transaction will be assessed based on the status assigned to the shares at time of purchase. Margin. If you have applied for margin privileges and been approved, you may borrow money from NFS in exchange for pledging the assets in your account as collateral for any outstanding margin loan. The amount you may borrow is based on the value of securities in your margin account, which is identified on your statement. If you have a margin account, this is a combined statement of your margin account and special memorandum account other than your non-purpose margin accounts maintained for you under Section 220.5 of Regulation T issued by the Board of Governors of the Federal Reserve Board. The permanent record of the separate account, as required by Regulation T, is available for your inspection upon request.
NYSE and FINRA. All transactions are subject to the constitution, rules, regulations, customs, usages, rulings and interpretations of the exchange market and its clearing house, if any, where the transactions are executed, and of the New York Stock Exchange (NYSE) and of the Financial Industry Regulatory Authority ("FINRA"). The FINRA requires that we notify you in writing of the availability of an investor brochure that includes information describing FINRA Regulation's BrokerCheck Program ("Program"). To obtain a brochure or more information about the Program or FINRA Regulation, contact the FINRA Regulation BrokerCheck Program Hotline at (800) 289-9999 or access the FINRA's web site at www.finra.org. FINRA Rule 4311 requires that your broker-dealer and NFS allocate between them certain functions regarding the administration of your brokerage account. The following is a summary of the allocation services performed by your broker-dealer and NFS. A more complete description is available upon request. Your broker-dealer is responsible for: (1) obtaining and verifying brokerage account information and documentation, (2) opening, approving and monitoring your brokerage account, (3) transmitting timely and accurate orders and other instructions to NFS with respect to your brokerage account, (4) determining the suitability of investment recommendations and advice, (5) operating, and supervising your brokerage account and its own activities in compliance with applicable laws and regulations including compliance with margin rules pertaining to your margin account, if applicable, and (6) maintaining required books and records for the services that it performs. NFS shall, at the direction of your broker-dealer: (1) execute, clear and settle transactions processed through NFS by your broker-dealer, (2) prepare and send transaction confirmations and periodic statements of your brokerage account (unless your broker-dealer has undertaken to do so). Certain securities pricing and descriptive information may be provided by your broker-dealer or obtained from third parties deemed to be reliable, however, this information has not been verified by NFS, (3) act as custodian for funds and securities received by NFS on your behalf, (4) follow the instructions of your broker-dealer with respect to transactions and the receipt and delivery of funds and securities for your brokerage account, and (5) extend margin credit for purchasing or carrying securities on margin. Your broker-dealer is responsible for ensuring that your brokerage account is in compliance with federal, industry and NFS margin rules, and for advising you of margin requirements. NFS shall maintain the required books and records for the services it performs. Securities in accounts carried by NFS are protected in accordance with the Securities Investor Protection Corporation ("SIPC") up to $500,000. The $500,000 total amount of SIPC protection is inclusive of up to $250,000 protection for claims for cash, subject to periodic adjustments for inflation in accordance with terms of the SIPC statute and approval by SIPC's Board of Directors. NFS also has arranged for coverage above these limits. Neither coverage protects against a decline in the market value of securities, nor does either coverage extend to certain securities that are considered ineligible for coverage. For more details on SIPC, or to request a SIPC brochure, visit www.sipc.org or call 1-202-371-8300. Funds used to purchase or sweep to a bank deposit are SIPC protected until deposited to a Program Bank at which time funds may be eligible for FDIC insurance. Assets Held Away, commodities, unregistered investment contracts, futures accounts, loaned securities and other investments may not be covered. Precious metals are not covered by SIPC protection. Mutual funds and/or other securities are not backed or guaranteed by any bank, nor are they insured by the FDIC and involve investment risk including possible loss of principal.
End of Statement 722239.10.0
MN _CEBRWLDFBBBJDRZ_BBBBB 20250630
S
Account carried with National Financial Services LLC, Member
NYSE, SIPC
43 City of Solvang
Please note the Grand Total is your actual fund account balance at the end of the period, including all contributions per GASB 74 paragraph 22 and accrued disbursements. Please review your statement promptly. All information contained in your statement will be considered true and accurate unless you contact us within 30 days of receipt of this statement. If you have questions about the validity of this information, please contact [email protected]. 61,612.556 61,612.556
$1,443,488.60 $1,443,488.60
Period Ending Unit Value 23.428483 23.428483
Period Beginning Unit Value 22.241136 21.195160
0.000
3,075.267
58,537.289
0.000
3,075.267
58,537.289
Current Period Year to Date
Ending Units
Unit Sales for Withdrawals
Unit Purchases from Contributions
Beginning Units
Market Value Summary: Unit Value Summary:
Grand Total $1,443,488.60 $1,443,488.60
0.00 (424.89)
0.00 133,747.27
70,000.00
$1,240,707.12
0.00 (90.04)
0.00 71,786.35
70,000.00
$1,301,935.69
Current Period Year to Date
Ending Balance
Disbursement
Administrative Expenses
Other
Investment Earnings
Contribution
Beginning Balance
QTD Fiscal QTD Fiscal
FY End Contrib per GASB 74 Para 22 0.00 0.00
Transfer In
Transfer Out
0.00 0.00
0.00 0.00
Unit Transfer In
Unit Transfer Out
0.000
0.000
0.000
0.000
Investment Expense (143.40) (540.90)
CERBT Strategy 2
Entity #:
Quarter Ended June 30, 2025
FY End Disbursement Accrual 0.00 0.00
44 Statement of Transaction Detail for the Quarter Ending 06/30/2025 City of Solvang
Entity #:
Date Description Amount Unit Value Units Check/Wire Notes 05/29/2025 Contribution $70,000.00 $22.762251 3,075.267 1000000526902 37 If you have any questions or comments regarding the new statement format please contact [email protected] Client Contact:
45 CITY COUNCIL STAFF REPORT
AGENDA ITEM 6.e
Meeting Date: September 8, 2025
SUBJECT: Approve Donation Policy
PREPARED BY: Wendy Berry, Administrative Services Director DISCUSSION:
The City of Solvang occasionally receives offers of cash, in-kind, or real property donations from individuals, businesses, nonprofit organizations, and other entities. These donations can enhance City programs, projects, and services, but they must be accepted, tracked, and managed in a manner that complies with applicable laws, promotes transparency, safeguards against conflicts of interest, and maintains public trust.
California Government Code Sections 37354 and 37355 authorize cities to accept or reject donations.
However, without a formal policy, the City risks inconsistency in decision-making, recordkeeping, and compliance with the California Political Reform Act and Governmental Accounting Standards Board (GASB) requirements.
The proposed Donation Policy creates a clear framework for evaluating, accepting, recording, and utilizing donations, while providing safeguards against undue influence or financial burden to the City.
RECOMMENDED MOTION
I move to approve the City Donation Policy as shown in attachment A.
ALTERNATIVES:
A. Direct staff to modify the policy and return for Council consideration.
B. Decline to adopt a donation policy and continue current case-by-case practices.
FISCAL IMPACT:
The policy itself does not commit the City to accept any donation. Costs may be incurred for legal, appraisal, or environmental review of certain donations, particularly real property. These costs can be offset by negotiating terms with donors or declining burdensome donations.
ATTACHMENTS:
A. Donation Policy
46 Donations to the City of
Solvang Policy
Section: Finance
Adopted: September 8, 2025
City Attorney Reviewed
Last Amended: n/a
PURPOSE
The purpose of this policy is to establish uniform guidelines for the acceptance, processing, and management of donations to the City of Solvang. This ensures compliance with applicable California laws, promotes transparency, protects against conflicts of interest, and maintains public trust. The City is empowered to accept or reject donations to the City under Government Code Sections 37354 and 37355.
OBJECTIVES
• Provide a consistent framework for evaluating, accepting, and recording donations to the City. • Ensure all donations to the City are used in a manner consistent with City priorities, applicable laws, and donor intent.
• Safeguard against the appearance or occurrence of undue influence on City decision-making. • Ensure accurate financial reporting and compliance with Governmental Accounting Standards Board (GASB) requirements.
SCOPE
This policy applies to:
• All City departments, commissions, and committees.
• Any donation to the City of Solvang, whether received directly, through fundraising, or via an intermediary or whether cash, in-kind, or real property. • Donations from individuals, businesses, nonprofit organizations, or other entities.
This policy does not apply to:
• Gifts to individual City employees, members of the City Council, or members of the Council’s advisory bodies. Such gifts are governed by the California Political Reform Act and its implementing regulations.
• Complimentary tickets and passes received by the City, which are governed by the City’s Tickets and Passes Policy and California Political Reform Act and its implementing regulations.
DEFINITIONS
• Cash Donation: Any contribution made in the form of currency, checks, money orders, credit/debit transactions, or electronic fund transfers. • Restricted Donation: A donation designated by the donor for a specific purpose, program, or project.
• Unrestricted Donation: A donation made without a designated purpose, allowing the City to determine its use.
ROLES AND RESPONSIBILITIES
City Council
• Approves acceptance of donations valued over $100,000 or those with specific restrictions. • Ensures donations align with City policies, strategic plans, and legal requirements.
City Manager or Designee
• Reviews and approves donations valued up to $100,000. (If the City Manager’s designee is accepting the donation, the designee shall only review and approve donations valued up to an amount consistent with the designee’s delegated authority). 47 • Ensures proper accounting and tracking of all donations.
Finance Department
• Processes and records donations in compliance with GASB standards and California Government Code.
• Issues official donation receipts for tax purposes, consistent with IRS guidelines.
Department Heads
• Recommend acceptance or refusal of donations based on program needs. • Ensure donations are spent or allocated according to donor intent and policy requirements.
DONATION ACCEPTANCE CRITERIA
The City will only accept donations that:
• Support the City’s mission, programs, and services.
• Do not impose undue financial or administrative burdens. • Do not create a real or perceived conflict of interest. • Do not violate any federal, state, or local laws, including the California Political Reform Act and its implementing regulations.
RESTRICTED DONATIONS
• Must be used solely for the stated purpose.
• If the City cannot meet the restrictions, the donation will be declined or renegotiated with the donor.
ACKNOWLEDGMENT, RECOGNITION, AND VALUATION
• Donations valued at $250 or more will receive a written acknowledgment that meets IRS requirements.
• The City does not assign value to non-cash, in-kind gifts, or real property. Any valuation of noncash donations, in-kind donations, or real property shall be based on independent valuation information submitted to the City by the donor. The City, in its sole discretion, may obtain a valuation of any donation in addition to, or in lieu of, the valuation the donor provides. • Public recognition of donors will occur only with donor consent and in a manner consistent with City values and ethics laws.
REQUIREMENTS FOR REAL PROPERTY DONATIONS
• Prior to acceptance of a donation of real property, the City shall require the donor to obtain, and provide to the City, at the donor’s sole cost and expense:
o An appraisal of the donated real property that is not more than 12 months old. o A Phase I Site Assessment of the donated real property meeting requirements of ASTM E1527 that is not more than 12 months old.
o A title report of the donated real property showing all liens and encumbrances on the property that is not more than 12 months old.
However, at the City Manager’s discretion, the City may obtain some or all of the above documents at the City’s own cost and expense and relieve the donor of that obligation. • If the above documents show the real property is not contaminated or encumbered, the City may accept donation of such real property if acceptance is otherwise in conformance with this policy.
• The City Council shall review and determine whether or not to accept donations of contaminated or encumbered real property.
• The City shall also consider the tax burden, maintenance costs, or other ongoing costs the City would incur upon taking title to the real property before accepting a donation of real property.
ACCOUNTING AND REPORTING
• All cash donations must be deposited into an authorized City bank account within one business 48 day of receipt.
• The Finance Department will track cash donations in separate accounts or project codes for transparency.
• Restricted cash donations will be tracked in a special revenue fund. • Restricted non-cash, in-kind, or real property donations will be tracked by the appropriate department to ensure compliance with donation restrictions. • An annual report of donations will be presented to the City Council and made available to the public.
• All donations must be reported on the City’s Form 801 in compliance with the California Political Reform Act and Section 18944 of Division 6, of Title 2 of the California Code of Regulations. For any quarter year period in which donations received by the City aggregate to a value of $2,500 or more since the last filing, the City Clerk shall post a copy of the Form 801 on the City’s website within 30 days after close of the quarter as per Section 18944 of Division 6, of Title 2 of the California Code of Regulations as that section may be amended from time to time.
USE OF DONATIONS
• All donations will be used in accordance with donor restrictions (if applicable) and City Councilapproved budgets. • Unspent restricted funds from cash donations at the end of the fiscal year will be carried forward for the intended purpose.
REFUSAL OF DONATIONS
The City reserves the right to decline donations in its sole discretion without cause or comment, including but not limited to those donations that:
• Are inconsistent with City policies or values.
• Could compromise the City’s integrity or independence. • Are offered by individuals or entities engaged in litigation or regulatory disputes with the City. • Are offered by individuals or entities who have pending permit applications before the City Council and/or its advisory bodies.
• Are of contaminated or encumbered real property where the City Council determines acceptance is not in the best interest of the City.
POLICY REVIEW AND REPORTING REQUIREMENTS
The City Manager or designee shall annually evaluate this policy and, if the City Manager or designee determines review or amendment of this policy is needed, bring the policy before the City Council for such review and/or amendment.
49 CITY COUNCIL STAFF REPORT
AGENDA ITEM 6.f
Meeting Date: September 8, 2025
SUBJECT: Approve Video Surveillance Policy
PREPARED BY: Olivia Uribe Mutal, Assistant to the City Manager DISCUSSION:
On August 11, 2025, the City Council reviewed the draft Video Surveillance Policy and directed staff to incorporate consensus revisions and return with a final policy on the Consent Calendar. This version implements direction clarifying operating practices, strengthening privacy protections and accountability, and confirming system limitations—with the refinements integrated throughout the policy text.
1) Audio Recording
• Cameras include built-in microphones with potential legal implications. • Policy Change: Audio recording is disabled by default and expressly prohibited. Public-facing materials and signage will indicate video-only monitoring. 2) Active vs. Passive Monitoring
• Operational approach required clarity.
• Policy Change: Passive monitoring (retrospective review after a reported incident) is the norm.
Active monitoring is allowed only during specified incidents, emergencies, or approved special events. The policy also sets forth reporting requirements for active monitoring. The policy clarifies “event triggering” as tools primarily for post-incident searches, with real-time alerts limited to defined emergency or special-event contexts. 3) Data Retention
• Conflicting references to 30-day and 365-day storage. • Policy Change: Standard retention is 365 days in accordance with the City’s records retention requirements. Any 30-day reference applies only to the on-board camera buffer/storage and not to the City’s official retention period. Incident-related footage is preserved as required for investigations, claims, or litigation holds.
4) Access & Oversight
• Access controls and evidentiary handling need specificity. • Policy Change: The policy adopts role-based permissions (rather than listing individual names); requires audit logs for all access, viewing, export, and deletion actions; and establishes a chainof-custody protocol when footage is used as evidence or shared with law enforcement. 5) Definitions & Technical Clarity
• Some definitions and references were inapplicable or unclear. • Policy Change: The policy removes inapplicable PII references, defines operational modes (passive/active) in plain terms, and confirms cameras are fixed-position with defined fields of view and no pan/tilt/zoom (PTZ) capability. Public transparency will be supported with signage and a City webpage summarizing system purpose, authorized uses, and a point of contact. 6) Prohibited Uses (Expanded)
• Policy Change: The policy adds “marketing” to the list of prohibited uses. Footage may not be used for promotional materials, advertisements, or other marketing purposes. Existing prohibitions (e.g., monitoring areas with a reasonable expectation of privacy, targeting protected classes, or viewing private property absent legal authorization) remain in effect. 50 Implementation Notes
• The final policy aligns with state law and industry best practices, enhances accountability through auditable controls, and confirms technical limits to safeguard privacy. • No changes are proposed to the previously approved equipment scope; this action adopts governing policy for its use.
RECOMMENDED MOTION
I move to approve the City Video Camera Surveillance Policy as shown in attachment A.
ALTERNATIVES:
Direct staff to modify portions of the Policy.
FISCAL IMPACT:
None.
ATTACHMENTS:
A. Final Video Surveillance Policy
51 1
PURPOSE
This policy establishes comprehensive guidelines for the ethical, transparent, and limited deployment, use, and management of the City of Solvang’s AI-enabled Surveillance Camera System and all City cameras. The City is committed to enhancing public safety and security while explicitly recognizing and protecting the established civil rights, civil liberties, and privacy interests of all individuals, including employees, residents, and visitors. This policy applies to all City personnel, including employees, contractors, and volunteers, who are authorized to access or operate the system. Appropriate safeguards shall be implemented to ensure accountability, data protection, and adherence to all applicable privacy standards.
DEFINITIONS
• AI-enabled Surveillance Camera System: A system that uses cameras and computer technology to capture, store, and process audio, electronic, visual, location, thermal, or similar information specifically associated with, or capable of being associated with, any individual or group. This system incorporates artificial intelligence capabilities such as object detection, similarity search, motion detection, and event triggering. • Active Monitoring—Designated personnel monitor surveillance cameras in real time. • Passive Monitoring - Cameras continuously record footage, which is only reviewed retrospectively, typically after an incident has been reported. • Hybrid Monitoring - A combination of active and passive monitoring. Certain cameras or areas may be actively monitored at specific times or during certain events, while the same cameras may operate in a passive mode at other times.
AUTHORIZED USE
City Surveillance Camera Systems shall only be used for the following authorized purposes, aligning with the City's public safety objectives:
1. Monitoring of public areas to enhance safety and security and to deter criminal activity, vandalism, and property damage.
2. Recording and reviewing footage following security incidents or public safety concerns.
3. Providing video footage to law enforcement or authorized persons following an incident in accordance with applicable laws.
4. Supporting emergency management capabilities, particularly given the limited access routes in and out of the city, and for emergency evacuation planning and other related activities.
5. Using AI-enabled analytics for object similarity search, motion detection, and event triggering.
6. Using AI-enabled features traffic flow optimization to enhance infrastructure management and safety.
7. Safeguarding the City's unique Danish-inspired architecture and cultural preservation.
8. Documenting Code of Conduct violations and ensuring workplace safety for staff protection.
9. Responding to Public Records Act (PRA) requests, as the footage constitutes a public record and is subject to disclosure unless an applicable exemption applies under state law.
City Video Camera
Surveillance Policy
Section: City Council
Adopted: September 8, 2025
City Attorney reviewed:
Last Amended: N/A
52 2
PROHIBITED USE
Prohibited use cases include any uses not stated in the Authorized Use section.
Additionally, City Surveillance Camera Systems shall not be used for:
1. Targeting individuals based on race, ethnicity, national origin, religion, disability, gender, or sexual orientation.
2. Monitoring private property without appropriate legal authorization, recognizing that recording is limited to areas exposed to public view (e.g., vehicles on public roads or streets, or on private property with visible license plates from public access areas).
3. Recording in areas where there is a reasonable expectation of privacy.
4. Processing data to identify racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, gender, gender identity, disability status, or sex life or sexual orientation.
5. Footage may not be used for promotional materials, advertisements, or other marketing purposes.
6. Audio recording or monitoring of any kind. Cameras with built-in microphones shall have audio functionality disabled by default. Enabling, attempting to enable, or using audio is expressly prohibited.
7. Any personal purpose.
CAMERA PLACEMENT AND PRIVACY IMPACT ASSESSMENT
Strategic Placement Criteria
No cameras shall be placed in locations with a reasonable expectation of privacy. Surveillance cameras shall be installed only in public areas with legitimate security needs, including:
• Strategic downtown intersections
• Building entry/exit points
• Public spaces and tourist areas
• Parking facilities
• Critical infrastructure locations
Privacy Impact Assessment
Privacy Review Process - Before installing new surveillance cameras, the City will implement an internal agency privacy assessment to evaluate potential effects on privacy. This internal review process shall consider:
• The specific purpose and security needs for each proposed camera location. • Potential privacy impacts on employees, residents, and visitors. • Camera field of view optimization to minimize unnecessary capture of private areas. • Periodic reviews of existing camera locations to ensure ongoing alignment with privacy guidelines.
MONITORING APPROACHES AND PUBLIC EXPECTATIONS
• Default Mode — Passive Monitoring. The City operates the system in Passive Monitoring mode.
Cameras record continuously; footage is reviewed after a reported incident or service request.
Routine live viewing is not permitted except as otherwise defined below. • Limited Active Monitoring. Active Monitoring may occur only during: (1) a documented incident 53 3
in progress; (2) an emergency, a declared emergency, or Emergency Operations Center (EOC) activation; (3) at the request of a law enforcement agent or agency; or (4) a pre-approved special event operations plan. The City Manager or designee must authorize Active Monitoring.
All authorized Active Monitoring shall be time-limited and logged. Each Active Monitoring log shall include a statement of the purpose for the Active Monitoring, a list of the cameras viewed, a list of the authorized personnel engaging in Active Monitoring, start/stop times for all Active Monitoring occurrences, and times that alert functions were enabled and disabled. • Hybrid Monitoring. A time-limited combination of Passive and Active Monitoring. The Active Monitoring rules apply to any period or camera under active observation; all other times/cameras default to Passive.
• Event Triggering & Alerts. Analytics “event” tools (e.g., motion or object-similarity flags) are primarily for post-incident searches. Real-time alerts may be enabled only during approved Active Monitoring and must be disabled when Active Monitoring ends. Enabling/disabling alerts are recorded in the audit log.
• Public Expectations. The system is video-only; audio is prohibited. Cameras are fixed position, with no mechanical pan/tilt/zoom (PTZ) capabilities. The City will communicate monitoring practices via posted signage and a public webpage that describes authorized uses and provides a point of contact.
BUSINESS JUSTIFICATION
AI-enabled surveillance cameras support City operations through:
• Public Safety: Protecting staff, residents, visitors, and facilities while maintaining our welcoming Danish American village atmosphere.
• Evidence Collection: Providing footage for investigations and legal proceedings when formally requested.
• Cultural Preservation: Safeguarding our unique Danish-inspired architecture. • Emergency Response: Enhancing capabilities in a city with limited access points • Resource Efficiency: 24/7 monitoring without full-time staffing, supplementing patrol personnel. • Staff Protection: Documenting Code of Conduct violations and ensuring workplace safety. • Infrastructure Management: Monitoring key intersections for improved traffic flow and safety.
TECHNICAL SPECIFICATIONS & AI CAPABILITIES
City surveillance cameras shall incorporate the following technical features and AI capabilities. This Policy will be revised if technology requirements are expanded.
Hardware Requirements:
• High-resolution imaging (5MP+, 30fps, HDR-capable) for clear footage in all conditions. • Fixed-position cameras with defined fields of view (no PTZ capabilities):
• Verkada CH52-E Outdoor Fixed Multisensor Camera unit deployed at most locations. Solvang Park, City Hall and Annex Building may instead use a Verkada CD53-E Outdoor Fixed Dome Camera unit.
• Durable construction (IK10/IK11 rating) with full weatherization for outdoor deployment.
AI-Enabled Analytics:
• Object detection and similarity search across multiple camera feeds. • Smart edge processing to optimize bandwidth and storage requirements. • Motion detection and automated incident alerting with customizable parameters. • Privacy-compliant detection features for authorized purposes. • Surveillance capabilities are limited by resolution, field-of-view constraints, and environmental 54 4
factors affecting footage clarity.
Audio Capabilities:
• Microphones may be physically present on some cameras, but audio is permanently disabled via device settings and within the Video Management System (VMS).
DATA MANAGEMENT
Collection, Security, Retention, and Sharing
Types of Data Collected:
• Video only and images. No audio is collected, stored, or processed. • Date, time, and location metadata (e.g., date, time, camera location). • AI-generated analytics data.
Security Requirements:
• Access is limited to authorized personnel with appropriate training. • Encryption and cybersecurity safeguards for all stored data. • HTTPS, strong password enforcement, and lockout mechanisms. • Comprehensive access logging and audit trails.
• Compliance with Department of Homeland Security guidelines. • Prohibition of equipment from banned manufacturers (e.g. – Dahua, Hikvision) • All data will be closely safeguarded and protected by both procedural and technological means.
Retention Policy:
• The City Manager or designee is responsible for ensuring systems and processes are in place for the proper collection and retention of data. The City's AI-enabled camera vendor, Verkada, is responsible for hosting data, ensuring the proper maintenance and security of data stored in their data centers. All video surveillance footage obtained from the Verkada system, or recordings of routine video monitoring, as defined in Government Code Section 34090.6, shall be retained for no less than 365 calendar days from the date of recording. Incident-related footage may be retained longer when necessary for ongoing criminal or civil actions, discovery requests, or other lawful reasons.
• All video surveillance footage shall be automatically deleted after the retention period unless preserved for specific purposes. Secure deletion methods, including wiping, reformatting, or degaussing, will be used to ensure footage is unrecoverable. Storage will be maintained in an authorized, secure cloud service.
• Comprehensive Audit Logs. Audit logs shall be retained for a minimum of two (2) years and made available for administrative review, investigations, or litigation purposes. Audit logs are stored in a format that cannot be amended, modified, or deleted, only appended, and are subject to various controls to prevent tampering. Tampering or attempting to tamper with audit logs is prohibited and constitutes a violation of this Policy.
Data Sharing Protocol:
• Authorized recipients include internal departments, law enforcement, City Attorney, and other government agencies, or the public as required by law.
• Role-Based Permissions: Access rights assigned to functional roles (e.g., System Administrator, Investigator/Reviewer, Viewer, IT Support) rather than to named individuals. Users receive the minimum permissions necessary to perform assigned duties. • Least Privilege. Users receive only the access necessary to perform their duties. Access changes (add/modify/remove) follow documented approval and are executed within two business days of a personnel/status change.
• Sharing procedure requires:
55 5
o Verification that the purpose aligns with the City's mission. o Consideration of alternatives to data sharing.
o Review of safeguards against civil rights impacts.
o Evaluation of public records request requirements.
o Export in clean, machine-readable format.
• Requests for recorded video images from other government agencies or by the submission of a court order or subpoena shall be promptly submitted to the City Manager, who will research the request and submit the results of such search through the City Attorney's office for further handling.
• Any agency accessing shared information should be a signatory to a data sharing Memorandum of Understanding (MOU) that mandates compliance with the City’s data policies and safeguards.
Data Disposal:
• Automatic overwriting of files at the end of the retention period. • Secure deletion methods, including wiping, reformatting, or degaussing as appropriate, will be used to ensure footage is unrecoverable.
• Any accidental or unauthorized deletions must be reported immediately to the City Manager's Office and recorded in the appropriate log.
SIGNAGE AND NOTIFICATIONS
All surveillance camera locations must display clear signage stating:
• "VIDEO SURVEILLANCE IN OPERATION (NO AUDIO): This area is monitored for safety purposes. City of Solvang (805) 688-5575"
• The City will maintain a dedicated webpage that provides technology specifications, states the system is video-only, lists approved use cases, and includes contact information for public inquiries.
ACCESS CONTROLS
• Prior to accessing or using data from the City's Security Camera System, authorized individuals shall receive training in system access and operation, and instruction regarding authorized and prohibited uses.
• Access to live views and recorded footage is restricted to specific trained personnel. Recorded footage is accessed only in response to an incident.
• The System Administrator shall verify and document that audio remains disabled at the device and VMS levels. Any attempt or request to enable or modify audio settings is prohibited and must be reported immediately to the City Manager and City Attorney.
Authorized access is limited to:
• City management and designated department heads
• Sheriff personnel upon written request to the City Manager whose approval shall not be unreasonably withheld, for ensuring public safety and investigating incidents • IT staff responsible for system maintenance per explicit authorization of the City Manager
INCIDENT RESPONSE PROTOCOL
The City shall establish clear procedures for managing footage related to incidents such as illegal activities, accidents, or other significant events:
56 6
Footage Preservation
• Footage related to an incident must be immediately preserved to prevent deletion under routine processes.
• The preservation process must be initiated within 24 hours of incident notification. • A separate secure copy of incident footage shall be maintained with restricted access.
Incident Reporting
• Staff shall document all incidents requiring footage review using the City's incident reporting form.
• Documentation shall include the date, time, and nature of the incident, the camera(s) involved, and the reason for footage review.
• Staff must be trained in proper incident handling procedures.
Chain of Custody
• All access to incident footage shall be logged with user identification, date, time, and purpose. • If footage is provided to law enforcement or used in legal proceedings, a chain of custody documentation must be maintained.
• Transfers of incident footage must be securely conducted with appropriate safeguards. • Preserve a read-only master exported from the VMS. The original shall not be altered.
SYSTEM MANAGEMENT AND FUTURE CONSIDERATIONS
To ensure optimal performance, the surveillance system will receive regular maintenance, including software updates, security patches, and physical inspections. Based on ongoing security assessments, the City may strategically expand the system to integrate with access control systems, incorporate advanced AI capabilities as technology evolves, and extend coverage to additional locations. Any future expansion beyond this Policy's scope will require appropriate review and approval through the established governance process.
SYSTEM MAINTENANCE AND SUPPORT
The City shall ensure proper maintenance and support of the surveillance system, including:
a) Regular System Updates:
• Software updates and patches.
• Firmware upgrades.
• Security vulnerability remediation.
b) Preventive Maintenance:
• Physical inspection of cameras.
• Lens cleaning and adjustment.
• Mount and connection verification.
• Environmental Protection assessment.
c) Technical Support:
• Remote system monitoring.
• Emergency response procedures.
• Issue tracking and resolution.
d) Performance Optimization:
• Regular system performance reviews.
• Storage capacity management.
• Network bandwidth optimization.
• AI analytics tuning.
e) Regular Audits
• The video system shall be subject to
regular audits. Any unauthorized use of
the video system shall be reported to
the City Manager or his/her designee.
COMPLAINT HANDLING PROCESS
The City shall establish a formal mechanism for handling complaints or concerns regarding surveillance practices:
Submission Process
• Clear instructions on how to submit concerns or complaints about the surveillance system. • Multiple submission methods to ensure accessibility.
57 7
• Prompt acknowledgment of receipt.
Response Protocol
• Designation of a responsible point of contact for receiving and investigating complaints. • Timely review of concerns.
• Documentation of all complaints and responses.
Resolution Process
• Assessment of whether policy revisions or further investigations are needed. • Implementation of appropriate corrective actions when necessary. • Notification to complainant of resolution, to the extent permissible by law.
PRIVACY COMPLIANCE REQUIREMENTS:
• The City will protect individuals' constitutional right to privacy while balancing legitimate security needs
• The California Public Records Act (Government Code Section 6252) requests for footage will be evaluated to balance transparency with privacy protection. Video recordings are generally released in response to a public records request unless an exemption, such as a pending law enforcement investigation, applies under state law.
• Prior to implementation affecting employees, the City will fulfill applicable meet-and-confer obligations with recognized employee organizations.
COMPLIANCE AND ENFORCEMENT
The City Manager shall oversee and enforce compliance with this Policy.
POLICY REVIEW AND UPDATES
This policy shall be reviewed annually by the City Manager's Office. Updates or modifications require approval from:
• City Manager.
• City Attorney's Office.
• City Council (for substantial changes).
LEGAL AUTHORITY
This policy is established pursuant to California Government Code sections 37100 (General Legislative Authority) and Article I, Section 1 of the California Constitution (Right to Privacy).
AUTHORIZATION
This Surveillance Technology Policy is authorized by the City Council of Solvang, which has determined that the benefits of the surveillance technology outweigh its costs, that it will safeguard civil liberties and civil rights, and that its use will not be based upon discriminatory or viewpoint-based factors or have a disparate impact on any community or Protected Class. 58 CITY COUNCIL STAFF REPORT
AGENDA ITEM 6.g
Meeting Date: September 8, 2025
SUBJECT: Approve the Investment Strategies selected by the Plan Administrator for the Pension and OPEB Accounts.
PREPARED BY: Wendy Berry, Administrative Services Director DISCUSSION:
At its August 11, 2025 meeting, the City Council approved participation in the PARS Section 115 Trust.
At that time, Council directed staff to return with the investment strategy options recommended by the Plan Administrator for formal approval.
The City will maintain two separate accounts within the Trust, the Pension Account and the OPEB Account.
For the Pension Account, given its shorter-term horizon, the Portfolio Manager has recommended the Moderately Conservative or Moderate Strategies. The Plan Administrator (City Manager) opted to select both strategies, allocating 75% to the Moderately Conservative strategy and 25% to the Moderate strategy. These strategies are the 2nd and 3rd most conservative of the five options on the risk spectrum.
Because the OPEB account is viewed as longer-term in nature, the recommended investment strategy is the Balanced strategy, which has a slightly higher average rate of return than most of the others.
For context, PARS investment strategies range from most conservative (Conservative) to most aggressive (Capital Appreciation).
Within each of the available strategies, PARS/PFMAM offers two primary portfolio approaches: the “Strategic Blend” and “Index.” The Strategic Blend portfolio is constructed using both actively managed and index mutual funds, as well as Exchange-Traded Funds (ETFs).
The Index portfolio is constructed exclusively from low-cost index mutual funds and ETFs, appealing to agencies that prefer an index-based investment philosophy.
For both “Strategic Blend” and “Index” approaches, the portfolios are managed on a discretionary basis by PFMAM, requiring no direct involvement by the City in day-to-day investment decisions.
Rebalancing occurs periodically, typically once a month, to maintain target allocations.
Strategies are strategic and long-term in nature, with infrequent trading designed to align with the City’s funding objectives.
Staff recommends that the City Council approve the Plan Administrator’s recommended strategies:
Moderately Conservative (Strategic Blend) (75%) and Moderate (Strategic Blend) (25%) for the Pension Account and Balanced (Strategic Blend) for the OPEB Account.
RECOMMENDED MOTION
I move to approve the investment strategy recommended by the Plan Administrator as shown in the investment strategy selection and disclosure forms included in the agenda packet. 59 ALTERNATIVES:
City Council may consider alternative investment strategies, recognizing that investment performance will differ according to the risk tolerance of the option selected.
FISCAL IMPACT:
The fiscal impact is based on the account balance and investment strategies selected.
ATTACHMENTS:
A. Investment Strategy Selection and Disclosure Forms.
60 Investment Strategy Selection and Disclosure Form
PARS PEB (OPEB + Pension) Trust Program – Managed Tactical Strategies Exhibit A to Adoption Agreement
©U.S. Bank | Confidential
PEB Managed Tactical
ISSDF 5.2024
This document is entered into by Client and U.S. Bank National Association (“U.S. Bank”), as discretionary trustee.
Client/Employer:
Plan/Trust Name: Public Agencies Post-Employment Benefits Trust Client/Employer directs the investment of assets of the above-referenced Plan/Trust in the (select one of the strategies listed below for each Account):
OPEB
Account
Pension
Account Strategy Primary Goal Strategic Range
Liquidity Management Generate current income with
liquidity. Money Market Fund
Conservative – Strategic Blend
Conservative – Index
Provide a consistent level of
inflation-protected income over
the long-term.
Equity: 5-20%
Fixed Income: 60-95%
Cash: 0-20%
Moderately Conservative – Strategic Blend
Moderately Conservative – Index
Provide current income with
capital appreciation as a
secondary objective.
Equity: 20-40%
Fixed Income: 50-80%
Cash: 0-20%
Moderate – Strategic Blend
Moderate – Index
Provide current income and
moderate capital appreciation.
Equity: 40-60%
Fixed Income: 40-60%
Cash: 0-20%
Balanced – Strategic Blend
Balanced – Index
Provide growth of principal and
income.
Equity: 50-70%
Fixed Income: 30-50%
Cash: 0-20%
Capital Appreciation – Strategic Blend
Capital Appreciation – Index
Primary goal is growth of
principal.
Equity: 65-85%
Fixed Income: 10-30%
Cash: 0-20%
Custom Attach separate guidelines
Strategic Blend strategies are invested in a blend of actively managed and index-based mutual funds and exchange traded funds. Index strategies are invested in index-based mutual funds and exchange traded funds.
Acknowledged and Approved
Authorized Signer Title
Print Name Date
City of Solvang Randy Murphy City Manager
Docusign Envelope ID: CF2DC168-0F6F-47AA-93FB-C2C28BA4F8B6 X
X
August 18, 2025
61 Investment Strategy Selection and Disclosure Form
PARS PEB (OPEB + Pension) Trust Program – Managed Tactical Strategies Exhibit A to Adoption Agreement
©U.S. Bank | Confidential
PEB Managed Tactical
ISSDF 5.2024
This document is entered into by Client and U.S. Bank National Association (“U.S. Bank”), as discretionary trustee.
Client/Employer:
Plan/Trust Name: Public Agencies Post-Employment Benefits Trust Client/Employer directs the investment of assets of the above-referenced Plan/Trust in the (select one of the strategies listed below for each Account):
OPEB
Account
Pension
Account Strategy Primary Goal Strategic Range
Liquidity Management Generate current income with
liquidity. Money Market Fund
Conservative – Strategic Blend
Conservative – Index
Provide a consistent level of
inflation-protected income over
the long-term.
Equity: 5-20%
Fixed Income: 60-95%
Cash: 0-20%
Moderately Conservative – Strategic Blend
Moderately Conservative – Index
Provide current income with
capital appreciation as a
secondary objective.
Equity: 20-40%
Fixed Income: 50-80%
Cash: 0-20%
Moderate – Strategic Blend
Moderate – Index
Provide current income and
moderate capital appreciation.
Equity: 40-60%
Fixed Income: 40-60%
Cash: 0-20%
Balanced – Strategic Blend
Balanced – Index
Provide growth of principal and
income.
Equity: 50-70%
Fixed Income: 30-50%
Cash: 0-20%
Capital Appreciation – Strategic Blend
Capital Appreciation – Index
Primary goal is growth of
principal.
Equity: 65-85%
Fixed Income: 10-30%
Cash: 0-20%
Custom Attach separate guidelines
Strategic Blend strategies are invested in a blend of actively managed and index-based mutual funds and exchange traded funds. Index strategies are invested in index-based mutual funds and exchange traded funds.
Acknowledged and Approved
Authorized Signer Title Print Name Date
City of Solvang
Randy Murphy
City Manager
62 Investment Strategy Selection and Disclosure Form
PARS PEB (OPEB + Pension) Trust Program – Managed Tactical Strategies Exhibit A to Adoption Agreement
©U.S. Bank | Confidential
PEB Managed Tactical
ISSDF 5.2024
This document is entered into by Client and U.S. Bank National Association (“U.S. Bank”), as discretionary trustee.
Client/Employer:
Plan/Trust Name: Public Agencies Post-Employment Benefits Trust Client/Employer directs the investment of assets of the above-referenced Plan/Trust in the (select one of the strategies listed below for each Account):
OPEB
Account
Pension
Account Strategy Primary Goal Strategic Range
Liquidity Management Generate current income with
liquidity. Money Market Fund
Conservative – Strategic Blend
Conservative – Index
Provide a consistent level of
inflation-protected income over
the long-term.
Equity: 5-20%
Fixed Income: 60-95%
Cash: 0-20%
Moderately Conservative – Strategic Blend
Moderately Conservative – Index
Provide current income with
capital appreciation as a
secondary objective.
Equity: 20-40%
Fixed Income: 50-80%
Cash: 0-20%
Moderate – Strategic Blend
Moderate – Index
Provide current income and
moderate capital appreciation.
Equity: 40-60%
Fixed Income: 40-60%
Cash: 0-20%
Balanced – Strategic Blend
Balanced – Index
Provide growth of principal and
income.
Equity: 50-70%
Fixed Income: 30-50%
Cash: 0-20%
Capital Appreciation – Strategic Blend
Capital Appreciation – Index
Primary goal is growth of
principal.
Equity: 65-85%
Fixed Income: 10-30%
Cash: 0-20%
Custom Attach separate guidelines
Strategic Blend strategies are invested in a blend of actively managed and index-based mutual funds and exchange traded funds. Index strategies are invested in index-based mutual funds and exchange traded funds.
Acknowledged and Approved
Authorized Signer Title Print Name Date
City of Solvang
Randy Murphy
City Manager
63 CITY COUNCIL STAFF REPORT
Agenda Item 8.a
Meeting Date: September 8, 2025
SUBJECT: Award Alamo Pintado Road Pavement Rehabilitation Project Construction Administration and Inspection Contract
PREPARED BY: Bridget Paris, Public Works Director / City Engineer
DISCUSSION:
The City received two proposals for construction administration and inspection services for the Alamo Pintado Road Pavement Rehabilitation Project. One proposal was determined to be non-responsive.
The responsive proposal from Pavement Engineering Inc. (PEI), who also served as the engineers of record for the project, is recommended for award. Their familiarity with the project design makes them best suited to oversee construction.
The PEI proposal includes:
Task 1 - Construction management and engineering support services Task 2 - Quality assurance and laboratory testing for hot mix asphalt (HMA) construction Task 3 - Quality assurance for Portland Cement Concrete (PCC) elements Task 4 – Verification and determination of compliance and acceptance RECOMMENDED MOTION:
I move the Council award the contract for construction administration and inspection services for the Alamo Pintado Road Pavement Rehabilitation Project to Pavement Engineering Inc. in an amount not to exceed $289,035 and authorize the Mayor to execute the agreement on behalf of the City.
ALTERNATIVES:
Direct staff to solicit new proposals, which would delay the project and may increase costs.
FISCAL IMPACT:
Funding for this contract is included in the Fiscal Year 2025/26 Capital Improvement Program (CIP) as part of the overall $3.7 million budget for the Alamo Pintado Road Pavement Rehabilitation Project.
ATTACHMENTS:
A. PEI Professional Service Agreement
B. PEI Scope of Work
C. PEI Campaign Disclosure Form
64 Pavement Engineering, Inc.
CITY OF SOLVANG
PROFESSIONAL SERVICES AGREEMENT
PARTIES AND DATE. This Agreement is made and entered into this 8th day of September, 2025 (“Effective Date”) by and between the CITY OF SOLVANG, a Municipal Corporation and Charter City organized under the Constitution and laws of the State of California with its principal place of business at 1644 Oak Street, Solvang, CA 93463 (“City”) and PAVEMENT ENGINEERING, INC. a California Corporation with its principal place of business at 3485 Sacramento Drive, Suite A San Luis Obispo, CA 93401 (“Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement. The parties hereto, in consideration of the mutual covenants contained herein, hereby agree to the following terms and conditions:
1.0 GENERAL PROVISIONS
1.01 Term: This agreement will become effective on the date of execution set forth below, and will continue in effect until terminated as provided herein.
1.02 Services : Consultant shall perform the scope of work (tasks) described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the project schedule which is also set forth in Exhibit A.
Consultant shall determine the method, details and means of performing the abovereferenced services.
Consultant may, at their own expense, employ such assistants and subconsultants, as Consultant deems necessary to perform the services required of Consultant by this agreement.
However, Consultant may not assign this agreement to any other person or entity in the performance of required project-related services, and the City may not control, direct or supervise Consultant’s assistants or employees in the performance of those services.
1.03 Standard of Performance: Consultant’s services shall be performed in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of Consultant’s profession currently practicing under similar conditions. Whenever the scope of work requires or permits approval by the City, it is understood to be approval solely for the purposes of conforming to the requirements of the scope of work and not acceptance of any professional or other responsibility for the work. Such approval does not relieve the Consultant of responsibility for complying with the standard of performance or laws, regulations, industry standards, or from liability for damages caused by negligent acts, errors, omissions, noncompliance with industry standards, or the willful misconduct of Consultant or its subcontractors. By delivery of completed work, Consultant certifies that the work conforms to the requirements of this contract and all applicable federal, state and local laws. If Consultant is retained to perform services requiring a license, certification, registration or other similar requirement under California law, Consultant shall maintain that license, certification, registration or other similar requirement throughout the term of this Contract.
1.04 Compensation: In consideration for the services to be performed by Consultant, City agrees to pay Consultant monetary consideration for professional services in accordance with the fee schedule set forth in Exhibit A. The parties agree that total compensation for fees and costs for the services detailed in Exhibit A shall not exceed the sum of $289,035.00, unless and until this Agreement is amended as provided herein. 65 Pavement Engineering, Inc.
1.05 Billing/Payment Terms. All charges for Consultant’s services and authorized related reimbursable expenses shall be billed monthly, and all undisputed charges will be paid by City within 30 (thirty) days of receipt. The bills shall list all tasks under this Agreement, the task budget, project total budget, percentage completed for each task for that month, associated percentage billing against each task, and total billing for that month. In the event the Agreement is based on time & materials billing up to a not-to-exceed amount, the bill shall itemize by date all services and expenses provided during the invoice period (under this Agreement) including a brief description of the nature of work performed, the person or vendor performing them, the applicable billing rate, and the time expended. All Consultant service invoices must be approved by the City Manager prior to payment.
2.0 OBLIGATIONS OF CONTRACTOR
2.01 Contract Management and Service Performance: Principal shall serve as the project manager and will personally prepare, or direct and supervise the preparation of, all work product called for by this agreement. Consultant represents that it has the qualifications, experience and facilities to properly perform all services hereunder in a thorough, competent, timely, and professional manner and shall, at all times during the term of this Agreement, have in full force and affect all licenses required of it by law. Consultant agrees to devote the hours and the human resources necessary to timely perform the services set forth in this agreement in an efficient, professional, and effective manner.
2.02 Avoidance of Conflict of Interest.
(a) Consultant may represent, perform services for, and be employed by additional individuals or entities, in Consultant’s sole discretion, as long as the performance of these extracontractual services does not interfere with or present a conflict with City’s business or interfere with the timely performance and completion of Consultant’s services under this Agreement. (b) Consultant shall comply with all conflict of interest laws and regulations including, without limitation, the City’s Conflict of Interest Code (on file in the City Clerk’s Office). All officers, employees and/or agents of Consultant who will be working on behalf of the City pursuant to this Agreement may be required to file Statements of Economic Interest. Therefore, it is incumbent upon the Consultant to notify the City of any staff changes relating to this Agreement.
(c) In accomplishing the scope of services of this Agreement, all officers, employees and/or agents of the Consultant unless as indicated in Subsection (d), will be performing a very limited and closely supervised function, and therefore, unlikely to have a conflict of interest arise. No disclosures are required for any officers, employees, and/or agents of Consultant, except as indicated in Subsection (d). _____ (Initials).
(d) In accomplishing the scope of services of this Agreement, Consultant will be performing a specialized or general service for the City, and there is substantial likelihood that the Consultant’s work product will be presented, either written or orally for the purpose of influencing a governmental decision. As a result, the following persons shall be subject to the City’s Conflict of Interest Code.
_None_____________________
2.03 Tools and Instrumentalities: Consultant shall provide all tools and instrumentalities to perform the services under this agreement.
66 Pavement Engineering, Inc.
2.04 Workers’ Compensation and Other Employee Benefits: City and Consultant intend and agree that Consultant is an independent contractor of City and agree that Consultant and Consultant’s employees and agents have no right to Workers’ Compensation and other Citysponsored employee benefits. Consultant agrees to provide Workers’ Compensation and other employee benefits, where required by law, for Consultant’s employees and agents. Consultant agrees to hold harmless and indemnify City for any and all claims arising out of any claim for injury, disability, or death of Consultant and any of Consultant’s employees or agents.
2.05 Indemnification
(a) Non-design, non-construction Professional Services: To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8), Consultant shall indemnify, defend, and hold harmless the City, and its elected officials, officers, employees, volunteers, and agents (“City Indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of the Consultant’s performance or Consultant’s failure to perform its obligations under this Agreement or out of the operations conducted by Consultant, including the City’s active or passive negligence, except for such loss or damage arising from the sole negligence or willful misconduct of the City. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant’s performance of this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City’s option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims. (b) Non-design, construction Professional Services: To the extent the Scope of Services involve a “construction contract” as that phrase is used in Civil Code Section 2783, this paragraph shall apply in place of paragraph (a). To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8), Consultant shall indemnify, defend, and hold harmless the City, and its elected officials, officers, employees, volunteers, and agents (“City Indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of the Consultant’s performance or Consultant’s failure to perform its obligations under this Agreement or out of the operations conducted by Consultant, except for such loss or damage arising from the active negligence, sole negligence or willful misconduct of the City. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant’s performance of this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City’s option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims.
(c) Design Professional Services: In the event Consultant is a “design professional”, and the Scope of Services require Consultant to provide “design professional services” as those phrases are used in Civil Code Section 2782.8, this paragraph shall apply in place of paragraphs (a) or (b). To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8) Consultant shall indemnify, defend and hold harmless the City and its elected officials, officers, employees, volunteers and agents (“City Indemnitees”), from and against all claims, damages, injuries, losses, and expenses including costs, attorney fees, expert consultant and expert witness fees arising out of, pertaining to or relating to, the negligence, recklessness or willful misconduct of Consultant, except to the extent caused by the sole negligence, active negligence or willful misconduct of the City. Negligence, recklessness or willful misconduct of any subcontractor employed by Consultant shall be conclusively deemed to be the negligence, recklessness or willful misconduct of Consultant unless adequately corrected by Consultant. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant’s performance of 67 Pavement Engineering, Inc.
this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City’s option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims. In no event shall the cost to defend charged to Consultant under this paragraph exceed Consultant’s proportionate percentage of fault. However, notwithstanding the previous sentence, in the event one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, Consultant shall meet and confer with other parties regarding unpaid defense costs. (d) Payment by City is not a condition precedent to enforcement of the indemnities in paragraph (a), (b), or (c). In the event of any dispute between Consultant and City, as to whether liability arises from the active negligence, sole negligence or willful misconduct of the City or its officers, employees, or agents, Consultant will be obligated to pay for City’s defense until such time as a final judgment has been entered adjudicating the City as having been actively negligent, solely negligent or as having engaged in willful misconduct. Except as otherwise required by Civil Code Section 2782.8, Consultant will not be entitled in the absence of such a determination to any reimbursement of defense costs including but not limited to attorney’s fees, expert fees and costs of litigation. The provisions of this Section 2.05 shall survive completion of Consultant’s services or the termination of this Agreement.
2.06 Insurance: Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit B attached to and part of this agreement.
2.07 Campaign Contribution Disclosure: Pursuant to Government Code Section 84308, any party to a City proceeding (which includes, but is not limited to, all contracts with the City, other than competitively bid, labor, or personal employment contracts) must disclose on the record any campaign contributions made to a member of the City Council or other elected or appointed officer of the City, any candidate for elected office of the City, or any candidate for elective office of any other agency who is also an elected or appointed officer of the City in excess of $250 in the past 12 months. This disclosure requirement includes contributions by the party’s agent, such as a consultant, and aggregated contributions from persons or entities related to the party. Consultant is required to fill out and provide the attached Exhibit C ‘Applicant/Interested Party Campaign Contribution Disclosure Form’ with submission of this Agreement and to update this form after each contribution and no later than the beginning of any associated proceeding.
3.0 OBLIGATIONS OF CITY
3.01 Cooperation: City agrees to comply with all reasonable requests of Consultant necessary to the performance of Consultant’s duties under this agreement. City employees, agents and officers of the City agree to disclose all information relevant to this project to Consultant. Consultant shall be entitled to reasonably rely upon the accuracy and completeness of information furnished by City, provided that Consultant shall give City prompt written notice of any known defects in such information.
4.0 TERMINATION OF AGREEMENT
4.01 Termination Notice: Notwithstanding any other provision of this agreement, any party hereto may terminate this agreement, at any time, without cause, by giving at least 30 (thirty) days’ prior written notice to the other parties to this agreement.
4.02 Termination on Occurrence of Stated Events: This agreement shall terminate automatically on the occurrence of any of the following events:
68 Pavement Engineering, Inc.
a. Sale of the business of any party;
b. The end of the 30 (thirty) days as set forth in section 4.01; c. End of the contract to which Consultant’s services were necessary; or d. Assignment of this agreement by Consultant without the consent of City. e. Death of any party.
4.03 Termination by any Party for Default: Should any party default in the performance of this agreement or materially breach any of its provisions, the non-breaching party, at its option, may terminate this agreement, immediately, by giving written notice of termination to the breaching party.
4.04 Termination: This agreement shall terminate on June 30, 2026, unless earlier extended as set forth in this Section. The City, with the agreement of Consultant, is authorized to extend the term of this agreement beyond the termination date, as needed, under the same terms and conditions as set forth in this agreement. Any such extension shall be in writing and be an amendment to this agreement.
5.0 SPECIAL PROVISIONS
5.01 Additional Tasks as May Be Assigned by the City Manager: Prior to initiating any Consultant work on matters relating to the purposes of this Agreement, but outside the Scope of Services for this Agreement, it shall be the responsibility of Consultant to obtain written approval of the City Manager, prior to initiation of such tasks.
5.02 Time Schedule: Consultant is to begin work upon receipt and execution of City contract. Consultant agrees to engage its best efforts to adhere strictly to the schedule set forth in Exhibit A and incorporated herein.
5.03 Work Outside Contract Scope: No payment for changed or additional work shall be made unless the changed or additional work has first been approved in writing by the City Manager and the parties have agreed upon the appropriate adjustment, if any, to the payment schedule and maximum payment amount for the changed or additional work. The Contract Manger may order changes or additions to the scope of work. Whether a change or addition to the scope of work is proposed by the Consultant or ordered by the City Manager, the parties shall in good faith negotiate an appropriate adjustment, if any, to the payment schedule and maximum payment for the changed or additional work. An approved change or addition, along with the payment adjustment, if any, will be effective upon an amendment to this contract executed by both parties. The amendment shall not render ineffective or invalidate unaffected portions of this contract.
5.04 Confidentiality:
(a) Confidential Nature of Information. Consultant shall treat all information obtained from the City in the performance of this contract as confidential and proprietary to the City.
Consultant shall treat all records and work product prepared or maintained by Consultant in the performance of this contract as confidential.
(b) Limitation on use and disclosure. Consultant agrees that it will not use any information obtained as a consequence of the performance of work for any purpose other than fulfillment of Consultant’s scope of work. Consultant will not disclose any information prepared for the City, or obtained from the City or obtained as a consequence of the performance of work to any person other than the City, or its own employees, agents or 69 Pavement Engineering, Inc.
subcontractors who have a need for the information for the performance of work under this contract unless such disclosure is specifically authorized in writing by the City. (c) Security plan. If requested by the City Manager, Consultant shall prepare a security plan to assure that information obtained from the City or as a consequence of the performance of work is not used for any unauthorized purpose or disclosed to unauthorized persons.
Consultant shall advise the City of any request for disclosure of information or of any actual or potential disclosure of information.
(d) Survival. Consultant’s obligations under this paragraph shall survive the termination of this contract.
6.0 MISCELLANEOUS
6.01 Notices: Except as otherwise expressly provided by law, any and all notices or other communications required or permitted by this agreement or by law to be served on or given to any party to this agreement shall be in writing and delivered or, in lieu of such personal service, when deposited in the United States mail, first class postage prepaid, to the following address for each respective party:
PARTY ADDRESS
TO: CITY OF SOLVANG City of Solvang
1644 Oak Street
Solvang, CA 93463
Attention: City Clerk
Copy to: Chelsea O’Sullivan, City Attorney
Richards, Watson & Gershon
847 Monterey Street, Suite 206
San Luis Obispo, CA 93401
TO: CONSULTANT Pavement Engineering, Inc.
Joseph L. Ririe, Director
3485 Sacramento Dr., Ste. A
San Luis Obispo, CA 93401
6.02 Governing Law: This agreement and all matters relating to this agreement shall be governed by the laws of the State of California in force at the time, should any need for interpretation of this agreement or any decision or holding concerning this agreement arise.
6.03 Binding Effect: This agreement shall be binding on and shall inure to the benefit of the heirs, executors, administrators, successors and assigns of the parties hereto, but nothing in this Section shall be construed as consent by City to any assignment of this agreement or any interest in the agreement.
6.04 Remedies: The remedies set forth in this agreement shall not be exclusive, but shall be cumulative with, and in addition to, all remedies now or hereafter allowed by law or equity.
6.05 Due Authority: The parties hereby represent that the individuals executing this agreement are expressly authorized to do so on and in behalf of the parties.
6.06 Ownership of Work Product: Upon delivery, the work product, including without limitation, all original reports, writings, recordings, drawings, files, and detailed calculations 70 Pavement Engineering, Inc.
developed under this contract are the property of the City. Consultant agrees that all copyrights, which arise from creation of the work pursuant to this contract, shall be vested in the City and waives and relinquishes all claims to copyright or other intellectual property rights in favor of the City. City acknowledges that its use of the work product is limited to the purposes contemplated by the scope of work and that the Consultant makes no representation of the suitability of the work product for use in or application to circumstances not contemplated by the scope of work.
6.07. Integration and Modification:
(a) This contract represents the entire understanding and agreement of the City and Consultant as to those matters contained herein. This agreement correctly sets forth the obligations of the parties hereto to each other as of the date of this agreement. All agreements or representations respecting the subject matter of this agreement not expressly set forth or referred to in this agreement are null and void. No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder. This contract may not be modified, amended, or altered except in writing signed by the City and Consultant.
(b) In the event of any conflict between the terms of this agreement and the terms of an exhibit, the terms of this agreement shall control, even if the exhibit purports to modify this agreement. In the event an exhibit incorporates by reference any additional physical documents, websites, web links or other electronic location not under the control of the City, the parties agree that such additional documents shall have no impact on this agreement and shall be deemed to be void unless actually attached to the exhibit that purports to incorporate such additional document. Notwithstanding the foregoing sentence, the provisions of Section 2.05 of this agreement shall not be altered, amended, limited or otherwise affected in any manner by any language included in an exhibit to this agreement, even if such exhibit purports to affect the provisions of Section 2.05.
Furthermore, any attempt to limit liability to the City that is expressed in an exhibit shall have no force or effect unless City has expressly agreed to such limitation by providing the initials of its authorized representative here: ___________.
6.08. Advice of Counsel: The parties agree that they are aware that they have the right to be advised by counsel with respect to the negotiations, terms, and conditions of this contract, and that the decision of whether or not to seek the advice of counsel with respect to this contract is a decision which is the sole responsibility of each of the parties hereto. This contract shall not be construed in favor or against either party by reason of the extent to which each party participated in the drafting of the contract.
6.09. Independent Review: Each party hereto declares and represents that in entering this contract it has relied and is relying solely upon its own judgment, belief and knowledge of the nature, extent, effect and consequence relating thereto. Each party further declares and represents that this contract is being made without reliance upon any statement or representation not contained herein of any other party, or any representative, agent, or attorney of any other party.
6.10. Attorney Fees: In the event of any controversy, claim or dispute between the parties hereto, arising out of or relating to this agreement, or the breach hereof, the prevailing party shall be entitled, in addition to other such relief as may be granted, to a reasonable sum as and for attorney fees.
6.11 No waiver: The waiver of any breach by any party of any provision of this agreement shall not constitute a continuing waiver or a waiver of any subsequent breach of this agreement. 71 Pavement Engineering, Inc.
6.12. Assignment: This agreement is specifically not assignable by Consultant to any person or entity. Any assignment or attempt to assign by Consultant whether it be voluntary or involuntary, by operation of law or otherwise, is void and is a material breach of this agreement, giving rise to a right to terminate as set forth in Section 4.03.
6.13. Time for Performance: Except as otherwise expressly provided for in this agreement, should the performance of any act required by this agreement to be performed by either party be prevented or delayed by reason by any act of God, strike, lockout, labor trouble, inability to secure materials, epidemics, pandemics, or any other cause, except financial inability, which is the fault of the party required to perform the act, the time for performance of the act will be extended for a period of time equivalent to the period of delay and performance of the act during the period of delay will be excused: provided, however, that nothing contained in this Section shall exclude the prompt payment by either party as required by this agreement of the performance of any act rendered difficult or impossible solely because of the financial condition of the party required to perform the act.
6.14 Severability: Should any provision of this agreement be held by a court of competent jurisdiction or by a legislative or rulemaking act to be either invalid, void or unenforceable, the remaining provisions of this agreement shall remain in full force and effect, unimpaired by the holding, legislation or rule.
6.15. Construction: The parties agree that each has had an opportunity to have their counsel review this agreement and that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this agreement or any amendments or exhibits thereto. The captions of the sections are for convenience and reference only, and are not intended to be construed to define or limit the provision to which they relate.
6.16. Amendments: Amendments to this agreement shall be in writing and shall be made only with the mutual written consent of all the parties to this agreement.
6.17. Signatures: The individuals executing this contract represent and warrant that they have the legal capacity and authority to do so on behalf of their respective legal entities.
IN WITNESS WHEREOF, the parties have executed this contract on the following date.
CITY OF SOLVANG CONTRACTOR
PAVEMENT ENGINEERING, INC.
David Brown, Mayor Joseph L. Ririe, Director
ATTEST: APPROVED AS TO FORM
Richards, Watson & Gershon
Annamarie Porter, City Clerk Chelsea O’Sullivan, City Attorney 72 Pavement Engineering, Inc.
EXHIBIT A
SCOPE OF WORK,
FEE SCHEDULE
&
PROJECT SCHEDULE
73 Pavement Engineering, Inc.
EXHIBIT B
INSURANCE REQUIREMENTS
Prior to the beginning of and throughout the duration of the Work, Consultant will maintain insurance in conformance with the requirements set forth below. Consultant will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth here, Consultant agrees to amend, supplement or endorse the existing coverage to do so. Consultant acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to City in excess of the limits and coverage required in this agreement and which is applicable to a given loss, will be available to City.
Consultant shall provide the following types and amounts of insurance:
Commercial General Liability Insurance using Insurance Services Office “Commercial General Liability” policy form CG 00 01, or a City approved equivalent. Defense costs must be paid in addition to limits. There shall be no cross liability exclusion for claims or suits by one insured against another. Limits are subject to review but in no event less than $1,000,000 per occurrence and in the aggregate.
Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including symbol 1 (Any Auto) or the equivalent. Limits are subject to review, but in no event to be less than $1,000,000 per accident. If Consultant owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If Consultant or Consultant’s employees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such person.
Workers Compensation on a state-approved policy form providing statutory benefits as required by law with employer’s liability limits no less than $1,000,000 per accident or disease.
Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the consultant and “Covered Professional Services” as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer’s duty to defend. The policy retroactive date shall be on or before the effective date of this agreement.
Insurance procured pursuant to these requirements shall be written by insurers that are admitted carriers in the state of California and with an A.M. Bests rating of A- or better and a minimum financial size VII.
General conditions pertaining to provision of insurance coverage by Consultant. Consultant and City agree to the following with respect to insurance provided by Consultant:
1. Consultant agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials, employees and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992, or a City approved equivalent. Consultant also agrees to require all contractors, and subcontractors to do likewise.
2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or Consultant’s employees, or agents, from waiving the right of subrogation prior to a loss. Consultant agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise.
3. All insurance coverage and limits provided by Consultant and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement 74 Pavement Engineering, Inc.
or any other agreement relating to the City or its operations limits the application of such insurance coverage.
4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing.
5. Consultant’s general liability policy shall not contain any provision or definition that would serve to eliminate so-called “third party action over” claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor.
6. All coverage types and limits required are subject to approval, reasonable modification and reasonable additional requirements by the City, as the need arises. Consultant shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City’s protection without City’s prior written consent.
7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant’s general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Consultant or deducted from sums due Consultant, at City option.
8. Certificate(s) are to reflect that the insurer will provide 30 days notice to City of any cancellation of coverage by the carrier.
9. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Consultant or any subcontractor, is intended to apply first and on a primary, noncontributing basis in relation to any other insurance or self insurance available to City.
10. Consultant agrees to require that subcontractors, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage required of Consultant. Consultant agrees to monitor and review all such coverage and assumes responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review.
11. If Consultant’s existing coverage includes a deductible or self-insured retention, the deductible or selfinsured retention must be declared to the City. At that time the City shall review options with the Consultant, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions. Consultant shall be responsible for paying any deductibles or self-insured retentions on its policies.
12. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increased benefit to City.
13. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement. 75 Pavement Engineering, Inc.
14. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard.
15. Consultant will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect.
16. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Consultant’s insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five days of the expiration of the coverages.
17. The provisions of any workers’ compensation or similar act will not limit the obligations of Consultant under this agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents.
18. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all-inclusive.
19. These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such.
20. The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section.
21. Consultant agrees to be responsible for ensuring that no contract used between itself and its subconsultants reserves the right to charge City or Consultant for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements.
There shall be no recourse against City for payment of premiums or other amounts with respect thereto.
22. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City.
76 August 29, 2025 MP25-554A
Bridget Paris
City of Solvang
411 Second Street
Solvang, CA 93463
Subject: Provide CM/QA Services for the Alamo Pintado Road Pavement Rehab in the City of Solvang
Dear Bridget:
At your request, we are providing our revised proposal for construction management and engineering support, inspection and quality assurance control services for the subject project.
Our proposal includes providing complete construction engineering support, construction inspection and material testing services during construction. The scope of work can be modified to reflect any areas where the City will provide services. All work will be overseen directly by a registered engineer. Inspection personnel will depend on the exact timing of the project work.
SCOPE OF WORK
Task 1 – Construction Management and Engineering Support PEI will provide construction management and engineering support throughout the duration of the project. For this task, PEI will provide a Resident Engineer / Project Manager to provide full-time CM services throughout the construction and close-out phases. The engineer assigned to the project will work closely with the City and will provide the support as requested. Our scope of services for this task will include the following:
1. Pre-Construction Meeting. Attend the pre-construction meeting, which will include the City, the Construction Manager, the design engineer, contractor, major subcontractors, and any other project stakeholders. Prepare agenda and minutes for the pre-construction meeting. The preconstruction meeting shall include a discussion of all items which are critical to the funding for the project.
77 Bridget Paris
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2. Gather, distribute and file contact information sheet containing names and contact information for local agency/consultants/contractor including a contact list of key personnel to be contacted in the event of an emergency on the project. Provide copies to fire, police and other emergency groups at the beginning of the project.
3. Provide Public Outreach. Assist with the review of Notifications provided by contractor. Respond to public questions and issues that may arise during construction.
4. Project Meetings. Conduct and document weekly progress meetings and other special technical meetings. Prepare agenda describing key issues, schedule status, quality control / quality assurance, RFI’s submittals, potential change orders and other topics as needed. Prepare minutes of the weekly meetings.
5. Schedule Management. Review contractor's as-planned schedule for conformance with the specifications and for reasonableness of activity durations and sequence. Coordinate review comments by the City and the design engineer and transmit review comments to the contractor. Meet with the contractor to discuss and clarify any significant issues. Review revised and/or updated schedules as required. Review work progress as compared to the as-planned schedule and notify contractor of schedule slippage.
Analyze schedule to determine impact of the weather and change orders on the construction schedule. Review contractor's updates of the construction schedule which incorporates actual progress, weather delays, and change order impacts.
6. Utility Coordination. PEI will assist and support the coordination of the utility adjustments and assist in communicating and coordinating the schedule with all other affected utilities.
7. Maintain Project Records. Maintain project records including daily logs, weekly report of working- days (PEI will utilize Caltrans’ Weekly Statement of Working Days to track project schedule), inspection reports, compliance testing results, photos, measurement of quantities, schedules and correspondence. Project records shall be kept in an organized manner with an index that describes each file category.
8. Weigh master certificates shall be validated by the inspector at the point of delivery.
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9. On a weekly basis, provide City with a copy of the weekly statement of working days.
10.Review Monthly Progress Payments. Evaluate the monthly progress payment requests from the Contractor, assist City with negotiating differences over payment, and recommend payment to the City. Progress payment documentation shall provide a suitable accounting trail to support documentation for contract work (e.g., items, CCOs, etc.). Quantity pay sheet calculations shall be checked by a separate individual, other than the inspector and quantities paid shall be monitored and checked against estimated quantities.
11.The inspector and Construction Manager shall ensure the traffic control plan requirements are being followed.
12.Requests for Information (RFIs). Assist with the coordination and management of the RFI evaluation and response process. This includes log, transmit to the design engineer for response, coordinate with design engineer on field status, track progress, review response, and transmit response to contractor.
13.Potential Change Orders (PCOs) and Change Orders. Assist the City with their change order process, including log, review in conjunction with design engineer and City, assist with determination of changed conditions and scope definition as needed, assist with negotiation, and incorporate change orders into the construction contract.
14.Coordinate Submittal and Shop Drawing Review Process. Coordinate and manage the submittal/shop drawing review process. This work includes log, transmit to design engineer for response, coordinate with design engineer on field status, track progress, review response, and transmit response to contractor.
15.Monitor Construction Record Drawings. Monitor construction record drawings maintained by the Contractor and inspector on a regular basis.
16.Claims Management. Assist City to analyze potential claims for additional compensation that are submitted during the construction period and make recommendations to resolve them. Perform claims administration, including coordination and monitoring claims response preparation, logging claims, and tracking claims status.
79 Bridget Paris
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17.Field Inspection. Provide construction inspection to monitor the Contractor's work for compliance with the contract documents.
18.Field Changes. Document field changes to the Drawings and Specifications.
19.Inspection Reports. Prepare and review Daily Inspection Reports. Each daily inspector report shall be reviewed by the Construction Manager. Provide photo documentation within the daily inspection reports.
20.The Construction Manager will coordinate materials testing by PEI personnel.
Data will be coordinated with the contractor and stored in the project files.
21.Substantial Completion and Punch List. Construction Manager will schedule with City and PEI’s design engineer, to conduct substantial completion inspections and issue punch lists.
22.Project Documents. Construction Manager will provide the City with a complete set of all records of the project, indexed and properly filed, and a listing of warranties provided under the project including the items covered and the warranty duration.
23.Close Out. Assist City with preparing the final pay estimate and balance change orders, the Notice of Completion, and help coordinate retention release.
Task 2 – Quality Assurance and Laboratory Testing for HMA Construction During paving operations, PEI will provide full-time inspection services to observe all paving construction activities at the site and provide field testing and laboratory testing necessary to determine if the contractor is providing the required quality of workmanship and materials during construction.
During main-line paving operations, PEI’s inspector will provide laydown inspection including thickness and temperature monitoring during the placement of the HMA. In addition, our inspector will provide field density tests using a nuclear density gauge to monitor the contractor’s compaction efforts. Monitoring the compaction efforts of the contractor while the asphalt concrete materials are being placed will help the contractor with compaction. Once the asphalt concrete has cooled, the opportunity to obtain higher compaction is lost. Our inspector’s goal is to work with the contractor and their QC lab by providing compaction feedback to achieve the highest relative density possible. 80 Bridget Paris
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Z:\Shared\R Drive\Admin\Text\Marketing\Proposals\Proposals2025\MP25-554 Solvang CMQA Alama Pintado Road\MP25-554A.docx During HMA construction, PEI will include quality assurance testing of the asphalt concrete materials used for the digouts, leveling course and surface course. We will collect asphalt concrete samples and perform mix design tests at a rate of 1 per 2 days of paving. Asphalt mix tests include determining the following: Stability (CTM 366), LTMD (CTM 308), Rice Gravity (CTM 309), and Air Voids Content (CTM 367).
On the first day of paving each type of HMA material, PEI will perform a production start-up. The production start-up includes coring the placed HMA to correlate the nuclear gauge density and running a full set of mix and aggregate tests to verify the materials with the JMF (Job Mix Formula).
If compaction fails during construction, PEI is equipped to provide, as additional services, the core density/ nuclear gauge correlation and/ or core densities to establish compaction as outlined in the contract documents.
Our inspection services also includes monitoring the raising and lowering of utilities frames and covers as well as the placement of the striping and pavement markings.
Task 3 - Quality Assurance for PCC Elements
PEI will inspect construction of the miscellaneous PCC elements of the project.
The miscellaneous PCC elements include curb and gutter, sidewalk, driveways, valley gutter, and, curb ramp construction. The testing for these locations will include casting cylinders to confirm flexural strength. Our inspection services will assure that the contractor is providing the required quality of workmanship and materials during construction.
When requested, PEI will test the aggregate base compaction placed under the PCC elements. Relative compaction will be based on relative wet density (CTM 216). PCC cylinders and slump testing will be performed periodically to verify the quality of the PCC materials being delivered to the job site. Laboratory testing for PCC elements will include breaking PCC cylinders.
Task 4 - Verification and Determination of Compliance and Acceptance PEI will be monitoring the materials and contractor’s compliance with the plans and specifications throughout the project and will report non-compliant issues as soon as possible, so that the City can notify the contractor that the item will need to be addressed or that a deduction will be in order.
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Z:\Shared\R Drive\Admin\Text\Marketing\Proposals\Proposals2025\MP25-554 Solvang CMQA Alama Pintado Road\MP25-554A.docx We will prepare a final report that summarizes all the laboratory tests and will address the contractor’s compliance with specifications, plans, and applicable adopted standards. Copies of the compaction and laboratory test results will be included. The report will outline any areas of non-compliance.
In addition to the final report, PEI is committed to providing feedback throughout the project. Knowing immediately (in some cases the next day) that density was low, or the supplied material did not meet the specified criteria, creates a pro-active environment to correct the problems as they arise and not after the fact. Having up-to-date information on the contractor’s ability to conform to project specifications during the project will assist the City in managing its project and will result in the best possible product.
PROPOSAL FEE AND FEE BREAKDOWN
PEI’s fee for this work is based on our experience with similar projects and knowledge of similar construction. Our proposal covers an estimated 50 working day contract based on the awarding the Base Bid and all four of the Alternates. This includes paving, concrete work, and materials testing. As well as oversee the miscellaneous work items such as adjusting utilities, monitoring the storm water pollution control plan and placing the pavement markings and legends. The contractor’s actual schedule may result in a different level of effort and a modified estimate.
The outlined level of effort is estimated based on an eight-hour day and providing engineering support / contract administration, testing and inspection services.
We will invoice our work on a time and materials basis. Individual fees associated with each task will serve as a guideline for progress payments. Additional materials tests will be invoiced per the enclosed fee breakdown. We will invoice inspection services as follows:
Between 0 and 4 hours will be invoiced at 4 hours
Between 4 and 8 hours will be invoiced at 8 hours
Our inspection fees account for prevailing wages. Overtime will apply for workdays exceeding eight hours. PEI requires a 72-hour notification of changes in the schedule or a full eight-hour day fee will apply.
This proposal assumes that the City will monitor the contractor pertaining to all labor compliance issues.
82 Bridget Paris
MP25-554A
August 29, 2025
Z:\Shared\R Drive\Admin\Text\Marketing\Proposals\Proposals2025\MP25-554 Solvang CMQA Alama Pintado Road\MP25-554A.docx All fees and costs associated with this project are subject to final negotiation with the City of Solvang. The enclosed proposal conditions apply. Please feel free to contact me at (805) 781-2265 with any questions.
Very truly yours,
PAVEMENT ENGINEERING INC.
Joseph L. Ririe, P.E.
Senior Principal Engineer
Attachments: Estimated Fee Breakdown Schedule
Proposal Conditions
pc: C File
M File
S File
E File ([email protected])
83 Bridget Paris
MP25-554A
August 29, 2025
Z:\Shared\R Drive\Admin\Text\Marketing\Proposals\Proposals2025\MP25-554 Solvang CMQA Alama Pintado Road\MP25-554A.docx Task 1
Position Units Total
25 $270 / hour $6,750
50 $230 / hour $11,500
180 $185 / hour $33,300
50 $185 / hour $9,250
50 $85 / hour $4,250
$65,050
Task 2
Position Units Total
50 $230 / hour $11,500
200 $185 / hour $37,000
400 $165 / hour $66,000
208 $165 / hour $34,320
80 $165 / hour $13,200
40 $165 / hour $6,600
91 $225 / day $20,475
$189,095
Task 3
Position Units Total
6 $75 / test $450
1 $2,000 / test $2,000
1 $2,000 / test $2,000
12 $750 / test $9,000
60 $50 / test $3,000
10 $50 / test $500
10 $300 / test $3,000
$19,950
Task 4
Position Units Total
18 $270 / hour $4,860
36 $185 / hour $6,660
18 $190 / hour $3,420
$14,940
$289,035
260 / hour 330 / hour
260 / hour 330 / hour
Inspection
Compaction Testing
Asst. Project Manager
Lab Manager
Estimated Task 4 Fees:
Total Estimated Fees:
Overtime Rates Time and a Half Double Time
Estimated Task 3 Fees:
Verification and Determination of Compliance and Acceptance / Post Construction Rate
Senior Principal Engineer
Rate
CTM 216 Moisture Density Curve
Concrete Pavement
HMA Mix Tests (Hveem)
1/2 inch HMA Production Start-up (Hveem)
Estimated Task 1 Fees:
Quality Assurance and Inspection
Rate
Asst. Project Manager
Assistant Engineer
Construction/Project Management
ESTIMATED FEE BREAKDOWN SCHEDULE
Construction Management /Engineering Support, Construction Inspection and Quality Assurance City of Solvang - Alamo Pintado Road Pavement Rehabilitation Construction Management and Engineering Support
Rate
Senior Principal Engineer
Estimated Task 2 Fees:
Laboratory Testing
Additional Construction Inspector / PCC (10 days)
Soils Testing under Concrete
Density Cores
3/8 inch HMA Production Start-up (Hveem)
PCC Cylinders
PCC Cylinder Pick up from Jobsite
Additional Construction Inspector / AB or Soils (5 days) Full Time Construction Inspector
Hot Mix Asphalt (HMA)
Equipment / Vehicle Usage
Asst. Project Manager
Additional Construction Inspector / HMA (26 days)
Construction/Project Management
Clerical
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PROPOSAL CONDITIONS
1. Proposal is valid for thirty days from the date of the proposal.
2. All work shall be performed utilizing common methods and practices of the civil engineering profession.
3. Fees for lump sum or unit price proposals will be charged at the quoted price.
Fees for engineering technical services will be charged on a time and materials basis will be charged at the applicable hourly rates shown on the enclosed fee schedule.
4. The proposal is based upon providing liability insurance with limits up to $1,000,000.
5. Payment: Invoices will be submitted monthly. All invoices are due within 30 days. Attorney fees or other costs incurred in collecting any delinquent amount shall be paid by the client.
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