Agenda 2025-09-22 CC
AGENDA
SOLVANG CITY COUNCIL
MONDAY SEPTEMBER 22, 2025
6:30 PM REGULAR MEETING
City Council: 1644 Oak Street, Solvang, Ca 93463
David Brown, Mayor Virtual & in Council Chamber
Mark Infanti District 1
Claudia Orona Mayor pro tem, District 2
Louise Smith District 3
Elizabeth Orona District 4
PARTICIPATING IN THE MEETING – City Council meetings will be in person and conducted by video/teleconferencing through Zoom. The meeting will also be broadcast live on Channel 23 and streamed on the City’s website, Vimeo, and YouTube https://www.youtube.com/@CityofSolvang1/ • To join by Zoom, visit https://zoom.us/j/3066529195. If you wish to speak, please use the “raised hand” symbol.
• To join by phone, call (888) 788-0099 and enter Meeting ID: 306 652 9195#. The phone line will be open 30 minutes before the meeting.
6:30 PM REGULAR MEETING
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
AGENDA AND SUPPORTING MATERIALS – Available for viewing 8:00a.m.-5:00p.m. at City Hall, 1644 Oak Street, Solvang, and on the City’s website https://www.cityofsolvang.com/agendacenter. Additional writings distributed to a majority of the City Council after the posting of the agenda will be made available at City Hall and on the City’s website.
AGENDA POSTING NOTIFICATION - Subscribe to receive email or text message notifications when agendas are posted online through “Notify Me” at: https://www.cityofsolvang.com/List.aspx PUBLIC COMMENT - The public is encouraged to address the City Council in-person, virtually, or in-writing on agenda and non-agenda items. If provided in writing, comments must be submitted to the City Clerk at [email protected] by 5:00 p.m. on the Friday before the meeting to be considered. Your comment will be recorded and distributed appropriately. Comments on agenda items will be heard at the time each item is considered, including non-agenda items. In-person speakers will be invited to make public comments first.
Virtual speakers will follow.
CAMPAIGN CONTRIBUTION DISCLOSURE - Pursuant to Government Code Section 84308, any party to a City proceeding must disclose on the record any campaign contributions made to a member of the City Council [or commission] in excess of $500 in the past 12 months. This disclosure requirement includes contributions by the party’s agent and aggregated contributions from persons or entities related to the party. Please make the disclosure as soon as possible, but not later than the beginning of the proceeding.
AMERICANS WITH DISABILITIES ACT - If, as a participant of this meeting, you need special assistance the City will attempt to accommodate you in every reasonable manner. Please contact the City Clerk at either (805) 688-5575 x206 or [email protected]. 72- hours’ notice is requested.
LET YOUR VOICE BE HEARD! Do you have about one minute a month to help make Solvang better? The City of Solvang is working with FlashVote to engage the community and gather valuable input from residents to inform our decisions. We encourage residents to sign up at www.flashvote.com/Solvang or call 775-235-2240 to participate by phone or text only.
1 Agenda 2025-09-22 CC
1. PROCLAMATIONS, COMMENDATIONS AND CEREMONIAL ITEMS
a. League of Women’s Voters National Voter Registration Day Proclamation
2. PRESENTATIONS
a. PG&E Presentation
3. PUBLIC COMMUNICATIONS – NON- AGENDA AND CONSENT ITEMS To address the Council on items not on the Agenda and on Consent. Each speaker will be afforded three minutes.
4. CITY MANAGER REPORT AND ADVANCE CALENDAR
Informational Report
5. GC SECTION 53232.3(d) (aka AB 1234) and GC SECTION 84308 (aka SB 1439), REPORT OUT,
EX-PARTE COMMUNICATIONS, COUNCIL COMMENTS, REQUESTS
Meetings attended, contributions made or received, ex-parte communications, Comments and requests
6. CONSENT ITEMS
Routine, administrative city matters approved with one motion. a. Approve Order of Agenda.
b. Approve City Council Minutes: September 8, 2025 32
c. Adopt Resolution 25-1301 Adopting Updated Special Events Guidebook 35 d. August Report on Santa Ynez Valley Transit Ridership 66 e. Law Enforcement Services Annual Report 85
f. Adopt Resolution 25-1302 Approving the Salary Schedule for the position of City Manager 98
7. PUBLIC HEARINGS
8. DISCUSSION ITEMS:
a. Short Term Rentals Policy & Application 103
b. Chain Retailers 117
9. COUNCIL CLOSING COMMENTS
10. ADJOURNMENT
AFFIDAVIT OF POSTING
I, Annamarie Porter, City Clerk for the City of Solvang, California, DO HEREBY CERTIFY under penalty of perjury under the laws of the State of California, that the foregoing notice was posted at the City of Solvang City Hall bulletin board at 1644 Oak Street, Solvang, CA and on the City of Solvang website not less than 72 hours prior to the meeting, per Government Code 54954.2.
Dated this 19th day of September 2025.
2 3
4 31
33 Pacific Gas and Electric Company
Update to the City of Solvang
September 22, 2025
44 Safety
Prepare for Natural
Disasters or Emergencies
Build a disaster supply kit for you,
your family or your business.
Include food, water, medication,
flashlights, first aid kits, and a list
of emergency contacts.
Visit safetyactioncenter.pge.com
for more tips to help prepare for
an emergency.
55 Identifying and
Reducing Wildfire Risk
66 Some of the measures included in this presentation are contemplated as additional precautionary measures intended to further reduce the risk of wildfires. 4 2025 Layers of Wildfire Protection
New Tools and Technology: Installed over 2,000 weather stations and high-definition cameras monitored by trained professionals to better predict and respond to wildfires and severe weather.
A
Enhanced Powerline Safety Settings: Installed on 44,000+ line miles and turned on during elevated wildfire risk to automatically shut off power within one-tenth of a second if a hazard is detected.
C
Public Safety Power Shutoff: Turning off power for safety as a last resort during severe weather. D
Situational Awareness
Operational Mitigations
Resiliency Work
New, Strengthened Equipment: Installing strengthened poles and covered powerlines on nearly 1,900 miles of overhead powerlines. E Undergrounding Powerlines: Completing 10,000 miles of
undergrounding in the highest wildfire risk areas. F
Vegetation Management: Removing or pruning 1 million+ trees per year to ensure they are a safe distance from powerlines. G Reducing Wildfire Risk in Your Community
B
C
E
F
G
For illustrative purposes only. Not to scale.
Safety and Infrastructure Protection Teams: Deploying trained response professionals who protect PG&E equipment to increase safety and enhance community recovery.
B
A
D
77 Some of the measures included in this presentation are contemplated as additional precautionary measures intended to further reduce the risk of wildfires. 5 Advanced Situational Awareness Tools
Weather stations and high-definition
cameras adjacent to the City of Solvang
support weather monitoring capabilities.
Data as of 4/30/2025. Locations are approximate and may overlap.
LIVE CAMERA FEED IMAGE SURROUNDING CITY OF SOLVANG
High-definition cameras and weather stations allow us to better predict and respond to wildfire risk and severe weather around the clock.
Customers can view our interactive weather
map at pge.com/weather.
High Fire-Risk Area
Weather Station
High-Definition Camera
City of Solvang
Customers can see camera outputs and
locations at ops.alertcalifornia.org.
88 Vegetation Management
99 Some of the measures included in this presentation are contemplated as additional precautionary measures intended to further reduce the risk of wildfires. 7 When trees are too close to overhead
powerlines, they can cause a power
outage or a wildfire.
That’s why each year we:
Inspect ~100,000 miles of powerlines
Perform additional inspections in areas with
increased wildfire risk
Trim or cut down approximately 1.5 million
trees to prevent wildfires and help ensure
reliable power
Address dead, dying or hazardous trees
Keeping Trees Away from Powerlines
1010
Some of the measures included in this presentation are contemplated as additional precautionary measures intended to further reduce the risk of wildfires. 8 What Customers Can Expect During This Work
Attempt to contact customers if their
property will be impacted
Inspect powerlines for potential
vegetation safety concerns
Trim or cut down trees as needed
for safety or reliability
Chip and haul away small debris where
possible, and placing larger wood in a
safe location on site
Conduct safety and quality checks
through follow-up inspections
PG&E will:
1111
Some of the measures included in this presentation are contemplated as additional precautionary measures intended to further reduce the risk of wildfires. 9 Vegetation Management Community Resources
Learn more about our efforts to keep
trees away from powerlines by:
Visiting pge.com/trees
Calling 1-800-564-5080
Emailing [email protected]
Report non-emergency safety concerns
via the “PG&E Report It” app. Download
the safety app at pge.com/reportit.
1212
Enhanced Powerline Safety Settings
(EPSS)
1313
Some of the measures included in this presentation are contemplated as additional precautionary measures intended to further reduce the risk of wildfires. 11 To learn more about Enhanced Powerline Safety Settings, visit pge.com/epss.
Enhanced Powerline Safety Settings (EPSS)
Settings
detect a
wildfire hazard
Power shuts
off quickly
to prevent
an ignition
Crews patrol,
repair damage
and restore
power
We identify
improvements to
prevent similar
wildfire hazards
*Based on an evaluation of the effectiveness of EPSS under conditions of elevated likelihood of destructive fire outcomes (R3 Fire Potential Index rating), compared to the 2018-2020 average prior to the establishment of EPSS.
For Illustrative purposes only.
1 2 3 4
1414
Some of the measures included in this presentation are contemplated as additional precautionary measures intended to further reduce the risk of wildfires. 12 Customer Communications Timeline
Outage Cause
and Reliability
Improvements Update*
Initial
Notification
Estimated
Restoration
Time
Restoration
Timing
Updates
Power
Restoration
Update
Outage
Occurs
Access
Powerlines
and Equipment
(when safe)
Assess
and Repair
Damage
Power
Restored
We reach out to customers through text, email and on NextDoor following an outage and provide updates until and after power is restored.
Outage
Analysis
*As available
Notifications
1515
Some of the measures included in this presentation are contemplated as additional precautionary measures intended to further reduce the risk of wildfires. 13 36%
Undetermined
17%
Equipment
2%
Vegetation
13%
Third Party
19%
Systems
Improvements
11%
Animal
2%
Environment
How EPSS Protects Your Community
We are taking steps to improve Outage Causes*
reliability in Santa Barbara County.
*Data from 1/1/2024 – 12/31/2024 as of 6/18/2025
This includes:
Installing 28 devices to minimize safety
outages so fewer customers are impacted
and our crews can get the power back on
faster.
Installing five animal guards to help prevent
future animal-caused outages.
Modifying engineering settings on devices
to improve coordination.
1616
Public Safety Power Shutoffs (PSPS)
1717
Some of the measures included in this presentation are contemplated as additional precautionary measures intended to further reduce the risk of wildfires. 15 PSPS As A Tool For Safety
High winds can cause tree branches and debris to contact energized electric lines, damage our equipment and cause a wildfire. To prevent wildfires, we may need to turn off power as a last resort.
Low humidity
levels of less
than ~30%
Red Flag Warning
declared by the
National Weather
Service
Forecasted high
winds above
19 mph with gusts
above 25-40 mph
Condition and
moisture content
of dry material and
vegetation on
the ground
Real-time
ground
observation
Conditions that may lead to a Public Safety Power Shutoff 1818
Some of the measures included in this presentation are contemplated as additional precautionary measures intended to further reduce the risk of wildfires. 16 Watch Warning
Once
power is
restored
Daily until
power
has been
restored
If estimated
restoration
time changes
After
severe
weather
has passed
When
power is
turned off
4-1 hours before
power is turned
off
48-24 hours
before power is
turned off
72-48 hours
before
power is
turned off
How We Notify Customers and Public Safety Partners
When We’ll Share Notifications
We reach out to customers and Public Safety Partners through automated calls, texts and emails to provide information and updates. Information is also provided on pge.com, social media, through our PSPS Portal and shared with local news outlets.
Note: Annual registration is required. Notifications to customers are available in 16 languages. *Estimated Time of Restoration is also provided to customers throughout the notification process Customers can sign up for address alerts to receive PSPS notifications for any location by enrolling at pge.com/addressalerts.
Only Public
Safety Partners
1919
Some of the measures included in this presentation are contemplated as additional precautionary measures intended to further reduce the risk of wildfires. 17 Differences Between Safety Settings and PSPS
Public Safety Power
Shutoffs
Enhanced Powerline
Safety Settings
Turning off power as a last resort to prevent
tree branches and debris from contacting
energized lines.
Automatically turning off power within
one-tenth of a second if a hazard is detected on
WHY a powerline.
During times of high winds, low humidity and
dry material and vegetation.
Elevated wildfire risk is present, most likely
from May to November, but can occur
WHEN year-round in some areas.
Communication in advance through automated
calls, texts and emails until power is restored.
Regular updates provided after the outage
occurs and until power is restored. NOTIFICATIONS
vs.
Customers can find updates and information on both planned and unplanned outages at pge.com/outages. 2020
Some of the measures included in this presentation are contemplated as additional precautionary measures intended to further reduce the risk of wildfires. 18 Planned vs Unplanned Outages: What you Can Expect
PG&E will notify you in advance of
Planned Outages
PG&E is unable to notify you before
Unplanned Outages
*Via interactive voice recordings (IVR) **Community-based organization Planned Maintenance
10-DAY ADVANCE NOTIFICATION
Phone calls* Texts Emails Emergency Repairs
Active Wildfires
System Damage
Outages related to
Enhanced Powerline
Safety Settings (EPSS)
UPDATES
DURING AND
AFTER OUTAGES
Phone calls*
Texts Emails
Public Safety Power Shutoffs (PSPS)
ADVANCED NOTIFICATION/REGULAR UPDATES
Phone calls*
Texts Emails Social media
News releases Local/Tribal government outreach
CBO** outreach
Rotating Outages (as directed by CAISO)
ADVANCED NOTIFICATION/REGULAR UPDATES
Phone calls*
Texts Emails Social media News releases Local/Tribal government outreach 2121
CAISO Rotating Load Shedding
Load Shedding If the state’s grid operator,
California Independent System
Operator (CAISO), determines
there is insufficient energy supply
to meet customer demand, it may
direct state utility companies to
conduct rotating Load Shedding.
The goal of the rotating Load Shedding is to
prevent a larger blackout scenario on the
grid and are often due to the high energy
demand from extreme temperatures.
CAISO will issue Flex Alerts, which urge
Californians to conserve electricity and shift
demand to off-peak hours to reduce strain on
the power grid.
Rotating load shedding outages are not EPSS
or PSPS events, which are conducted during
specific high fire-threat conditions.
• When CAISO issues a Load shedding
ordered, PG&E must execute it
immediately -- the expectation per
regulation is that the utility complete
the order within 10 minutes.
• When grid strains are anticipated,
PG&E will notify customers to the best
of our ability via the web, media, and
social network channels that a Load
Shedding event might occur.
• Due to the emergency nature of these
Load Shedding events, we may not be
able to give advance warning to
customers. More information about Load Shedding Events and how you can prepare is available at
pge.com/rotatingoutages. CAISO Outlook Website for Today:
http://www.caiso.com/TodaysOutlook/Pages/def
ault.aspx
2222
Customer Resources and Support
2323
Some of the measures included in this presentation are contemplated as additional precautionary measures intended to further reduce the risk of wildfires. 21 pge.com/portablebattery Portable Battery Program
Supporting eligible customers with fully subsidized
portable battery solutions.
pge.com/ddar Disability Disaster Access and Resources
Emergency preparedness planning, portable batteries and support for customers requiring additional accommodations. pge.com/gbrp Generator and Battery Rebate Program
Rebates for eligible customers to purchase a qualified
generator or battery.
pge.com/permanentbatterystorage Permanent Battery Storage Rebate Program Rebates to help customers save on energy storage systems for their residence.
pge.com/sgip
Self-Generation Incentive Program
Rebates to help customers save on energy storage systems for their residence or business.
pge.com/residentialstorageinitiative Residential Storage Initiative Permanent, long-term backup power solutions for the most impacted customers.
Customer Resources and Support for Wildfire Safety Outages 2424
Some of the measures included in this presentation are contemplated as additional precautionary measures intended to further reduce the risk of wildfires. 22 Resources for Customers with Access and Functional Needs We provide support options for customers with Access and Functional Needs, through our Medical Baseline and Self-Identified Vulnerable Customer Status programs.
Medical Baseline (MBL) Program
A monthly discount or additional monthly allotment
of power based on rates.
Additional notifications ahead of Public Safety Power
Shutoffs.
Participants qualify through medical device or
medical condition needs. Potential to qualify for additional resources including the generator rebate, portable battery or a Backup
Power Transfer Meter.
Customers can learn more at pge.com/mbl.
Self-Identified Vulnerable Program
Various financial support programs available for
customers who have fallen behind on bills or additional programs to help customers save.
Additional notifications ahead of Public Safety Power
Shutoffs.
Service disconnection notifications 48 hours prior or at the time of disconnection due to nonpayment.
Potential to qualify for additional resources, including portable batteries
Customers can learn more at pge.com/vulnerable.
2525
Some of the measures included in this presentation are contemplated as additional precautionary measures intended to further reduce the risk of wildfires. 23 Savings Programs and Support for Customers
Savings Support for All Residential Customers
California Alternate Rates
For Energy Program (CARE)
Provides a monthly discount of 20%
or more on gas and electricity.
pge.com/care
Family Electric Rate
Assistance Program (FERA)
Provides a monthly discount of 18%
on electricity only.
pge.com/fera
Low-Income Home Energy
Assistance Program (LIHEAP)
Provides a one-time payment of up to
$1,000 to help with unpaid energy bills.
pge.com/liheap
Budget Billing
Offsets high winter heating peak bills by
averaging your energy costs to determine a
more predictable monthly payment amount. pge.com/budgetbilling Home Energy Checkup
Helps customers assess their
energy use and gives customized
savings tips.
pge.com/homecheckup
GoGreen Home Energy Financing
Helps finance energy saving improvements
to make your home more comfortable
and efficient.
gogreenfinancing.com
For more ways to save energy, visit pge.com/energysavingtips.
Savings
Programs
for IncomeQualified
Customers
2626
Some of the measures included in this presentation are contemplated as additional precautionary measures intended to further reduce the risk of wildfires. 24 Additional Customer Resources
Dedicated wildfire safety contacts: Hotline: 1-866-743-6589 | Email: [email protected] Information on
wildfire prevention
efforts
Wildfire Safety
pge.com/wildfiresafety
Submit photos of
nonemergency potential
safety concerns
Report It App
pge.com/reportit
Create an emergency
safety plan to keep you
and your family safe
Safety Action Center
safetyactioncenter.pge.com
2727
DCPP update
2828
Some of the measures included in this presentation are contemplated as additional precautionary measures intended to further reduce the risk of wildfires. 26 Continued Operations to Ensure Electrical Reliability Statewide • Senate Bill (SB) 846 directs PG&E to take
action to preserve DCPP operations for five
additional years
• PG&E submitted License Renewal Application
to the NRC on November 7, 2023 – a 20-year
application
• The NRC confirmed sufficiency of the License
Renewal application, meaning we can
continue to operate past our current
operating license while the NRC provides
review of the application
Governor Newsom visits Diablo Canyon on March 1, 2023
2929
Thank You
3030
Meeting Date Agenda Item Agenda Dept
13-Oct CCCE presentation Presentation Administration
County Assessor Presentation Presentation City Clerk
New City Hall feasibility Discussion Administration
Caltrans Mission Traffic Flow update receive & file Consent Public Works Revenue Measures Committee Resignation &
Appointment process
Discussion City Clerk
Wildfire Mitigation update Consent Administration
Award Downtown BID Contract Discussion Administration
Appeal of 1704 Mission Drive Amendments Public Hearing Planning Award Emergency Planning Agreement Discussion Administration Public Records Quarterly Report Consent City Clerk
27-Oct
10-Nov Urban Growth Boundary Direction to Staff Discussion Planning Adoption of 2025 Building Code Public Hearing Planning
24-Nov
8-Dec Adopt Urban Growth Boundary Reso Discussion Planning Adopt Mitigation Fees Reso Public Hearing Planning
City Council Reorganization - Appt of Mayor pro tem Discussion City Clerk Approve 2026 City Council Meeting Calendar Consent City Clerk Revenue Measures Committee Appointment Discussion City Clerk 22-Dec No Meeting
Future Meetings RFQ Interim Financing WWTP Administration Discussion Finance Adopt IS-MND for HCA well Public Hearing Utilities
Library Update Receive & File Administration
Los Olivos CSD Sewer Connection Update Receive & File Utilities Outdoor dining Discussion Planning
Modify City Code Title 9, Chapter 3, 9-3D-3 Water
Conservation
Public Hearing Utilities
Divestment of Transit responsibility Discussion Public Works On-Street Parking Restrictions Policy Discussion Public Works CCWA Bond Update Presentation Utilities
WWTP Finance Solution Directon to Staff Discussion Utilities Target Date Agenda Item Agenda Dept
Council Requested Agenda Items
CITY COUNCIL ADVANCE CALENDAR
3131
M 2025-09-08 CC 1
Regular Meeting – 6:30 PM
6:30 PM REGULAR MEETING
CALL TO ORDER
Mayor Brown called the Regular meeting to order at 6:32 p.m. in the City Hall Council Chamber, 1644 Oak Street, Solvang, California.
ROLL CALL
Present: Mayor David Brown, Mayor pro tem Claudia Orona, Councilmembers Mark Infanti, Elizabeth Orona, Louise Smith
Staff: City Manager Randy Murphy, City Attorney Chelsea O’Sullivan, City Clerk Annamarie Porter, Administrative Services Director Wendy Berry, Public Works Director Bridget Paris, Assistant to the City Manager Olivia Mutal-Uribe
PLEDGE OF ALLEGIANCE
Stacey Otte Demangate led in the Pledge of Allegiance.
1. PROCLAMATIONS, COMMENDATIONS AND CEREMONIAL ITEMS
a. California Nature Art Museum Proclamation
Stacey Otte Demangate accepted.
b. Santa Ynez Valley News 100th Anniversary Proclamation Margaret Cooley accepted.
2. PRESENTATIONS - None
3. PUBLIC COMMUNICATIONS – NON- AGENDA AND CONSENT ITEMS Mayor Brown invited public comments.
Dennis Beebe
There were no other public comments.
4. CITY MANAGER REPORT AND ADVANCE CALENDAR
City Manager Murphy spoke of Waste Management Quarterly Cleanup, Park Master Plan community meeting scheduled for October 15th, gateways into the City maintained by Caltrans; issuing a TUP for Lot 72 for parking, Wastewater treatment issues and possibility of forming a committee with community participation, the City’s first newsletter.
MINUTES
SOLVANG CITY COUNCIL
Monday, September 8, 2025
3232
M 2025-09-08 CC 2
5. GC SECTION 53232.3(d) (aka AB 1234) and GC SECTION 84308 (aka SB 1439) REPORT OUT,
COUNCIL COMMENTS, REQUESTS
Councilmember Smith reported attending the Academy for Newly Elected Officials.
Councilmember Elizabeth Orona reported attending the Eastern Management Agency Water Board meeting.
Councilmember Infanti reported attending the Chamber Mixer, the GSA Board meeting, the CalNAM Gallery and Montecito Bank’s 50th Anniversary event.
Mayor Brown reported attending the Opioid Prevention conference hosted by the Santa Barbara County Sherrif’s Department, attending a SBCAG meeting and an Air Pollution Control District meeting.
6. CONSENT ITEMS
a. Approve Order of Agenda.
b. Approve City Council Minutes: August 11, 2025
c. August Check Report
d. Quarterly April, May, June Financial Report
e. Approve Donation Policy
f. Approve Surveillance Policy.
g. Approve the Investment Strategies selected by the Plan Administrator for the Pension and OPEB Accounts.
Councilmember Elizabeth Orona pulled Item 6.e and Mayor Brown pulled Item 6.f for separate discussion.
Motion by Councilmember Elizabeth Orona to approve the Consent Calendar, as amended, pulling Item No. 6.e and 6.f for separate consideration, seconded by Councilmember Infanti, and carried 5-0.
ITEMS PULLED FROM CONSENT
e. Approve Donation Policy
Discussions regarding restricted donations and adding language requiring an inspection at the owner’s expense and the scope of donations in the policy.
Motion by Councilmember Elizabeth Orona to approve Item 6.e of the Consent Calendar, as amended, seconded by Councilmember Smith, and carried 5-0.
f. Approve Surveillance Policy
Assistant to the City Manager Mutal-Uribe reported the project is specifically focused on the Downtown Corridor Surveillance Pilot Project (seven cameras) and noted that body cams and drones are managed under a different system and drones require consideration of FAA regulations, and noted that the Sheriff’s Office has its own body cams and policies which they have shared with the City.
Motion by Councilmember Elizabeth Orona to approve Item 6.f of the Consent Calendar, as presented, seconded by Councilmember Infanti, and carried 5-0.
3333
M 2025-09-08 CC 3
7. PUBLIC HEARINGS - None
8. DISCUSSION ITEMS:
a. Award Alamo Pintado Pavement Rehabilitation Project Construction Administration and Inspection Contract
Public Works Director Paris reported that staff decided to pull the construction contract for the project to rebid it in December and with construction starting in the spring and noted wanting to move forward with the administration and inspection contract with Pavement Engineering Inc. for their support during the bidding process of the project that will be going out to bid.
There were no public comments on this item.
Motion by Councilmember Infanti to approve the award of the Alamo Pintado Pavement Rehabilitation Project Construction Administration and Inspection Contract, as presented, seconded by Mayor pro tem Claudia Orona, and carried 5-0.
9. COUNCIL CLOSING COMMENTS
10. ADJOURNMENT
The meeting was adjourned at 7:20 p.m.
Respectfully submitted:
Annamarie Porter, CMC, City Clerk
3434
CITY COUNCIL STAFF REPORT
AGENDA ITEM 6.c
Meeting Date: September 22, 2025
SUBJECT: Adopt Resolution 25-1301 Approving Updated Special Events Guidebook PREPARED BY: Candice Libera, Marketing and Events Coordinator DISCUSSION:
The City’s Special Event Guidebook is the primary resource for individuals and organizations planning events within City limits. It outlines requirements, fees, and approval processes to ensure events are safe, well-managed, and consistent with City policies. As part of ongoing efforts to keep the Guidebook current, staff has incorporated updates to reflect the City’s adopted fee schedule and to add new procedures required by partner agencies, including the Santa Barbara County Public Health Department and Santa Barbara County Fire Department. These revisions are intended to improve clarity for applicants, enhance interagency coordination, and maintain compliance with applicable regulations.
Fee Structure Alignment:
The City’s adopted fee schedule has been updated for the 2025 – 2026 fiscal year, including adjustments to special event application fees, service fees, and refundable cancellation and damage deposits. The Guidebook has been revised to ensure consistency with the current Council-adopted fee resolution, eliminating outdated rates and ensuring clarity for applicants.
Coordination with Other Agencies:
In recent years, the Santa Barbara County Public Health Department has implemented new permitting requirements for events involving food vendors, temporary food facilities, and large gatherings.
The Santa Barbara County Fire Department has also adopted updated protocols for tent inspections, special events, and fire safety plans. The revised Guidebook includes new sections outlining these requirements, along with direct contact information and timelines to streamline compliance.
Process Improvements:
Staff has included clearer timelines for submission of applications and supporting documents to help applicants plan ahead and to improve internal review efficiency. Staff has also standardized crossagency coordination steps to reduce last-minute issues and ensure public health and safety standards are met.
RECOMMENDED MOTION:
“I move to adopt Resolution No. 25-1301 adopting the Updated Special Events Guidebook.” ALTERNATIVES:
Provide alternative direction to staff.
FISCAL IMPACT:
There is no direct fiscal impact from approving the Guidebook updates. However, aligning the document with the current fee schedule ensures appropriate cost recovery for City services associated with special events.
ATTACHMENTS:
A. Resolution No. 25-1301
B. Exhibit A - City of Solvang Special Events Guide and Application 3535
CC Resolution 25-1301 Special Events Guidebook
RESOLUTION NO. 25-1301
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOLVANG, CALIFORNIA ADOPTING
THE UPDATED SPECIAL EVENTS GUIDEBOOK
WHEREAS, the City of Solvang (“City”) is proud to host many special events each year from internationally renowned events to community-based festivals, parades and shows; and WHEREAS, the City has developed a Special Events Guidebook to assist special event applicants through the permitting process and clearly articulate the rules and regulations applicable to special events in an accessible manner; and
WHEREAS, Solvang Municipal Code Section 8-9-3 requires that the Special Events Guidebook be adopted by City Council resolution; and
WHEREAS, staff has proposed certain updates to the Special Events Guidebook to ensure consistency with the current City Council-adopted fee schedule, provide information on new Santa Barbara County Public Health Department and Santa Barbara County Fire Department permit requirements, and improve the permitting process.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SOLVANG DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The Recitals set forth above are true and correct and are incorporated herein and adopted as findings in support of this Resolution.
SECTION 2. The City Council of the City of Solvang does hereby adopt the Special Events Guidebook attached as Exhibit A, which is incorporated herein.
SECTION 3. This Resolution is effective immediately upon adoption.
SECTION 4. The City Clerk shall certify the passage and adoption of this Resolution and shall cause a certified copy to be filed in the book of original resolutions.
PASSED, APPROVED AND ADOPTED this 22nd day of September 2025.
_________________________________
David Brown, Mayor
APPROVED AS TO FORM: ATTEST:
__________________________________ __________________________________ Chelsea O’Sullivan, City Attorney Annamarie Porter, City Clerk 3636
CC Resolution 25-1301 Special Events Guidebook
STATE OF CALIFORNIA )
COUNTY OF SANTA BARBARA )ss
CITY OF SOLVANG )
I, Annamarie Porter, City Clerk of the City of Solvang, California do hereby certify that Resolution No. 25-1301 was passed and adopted by the City Council of the City of Solvang at a regular meeting of said City Council held on the 22nd day of September, 2025, and thereafter signed and approved by the Mayor and attested by the City Clerk, and that said resolution was adopted by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
________________________________
Annamarie Porter, City Clerk
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CITY OF SOLVANG
SPECIAL EVENTS
GUIDE &
APPLICATION
411 Second Street
Solvang, CA 93463
805-688-7529
[email protected]
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TABLE OF CONTENTS
VELKOMMEN / WELCOME!........................................................................................................... 3 WHAT IS A SPECIAL EVENT?....................................................................................................... 3 WHEN IS A SPECIAL EVENT PERMIT REQUIRED?..................................................................... 4 SPECIAL EVENT DEFINITIONS..................................................................................................... 4 THE PERMITTING PROCESS ........................................................................................................ 5 PERMIT DENIAL, REVOCATION, AND APPEAL PROCEDURE ................................................... 6 MANDATORY MEETINGS.............................................................................................................. 7 FEES, DEPOSITS AND PAYMENT DEADLINES ........................................................................... 7 RULES AND REGULATIONS ......................................................................................................... 9 SPECIAL EVENT STANDARDS ................................................................................................... 11 PERMITS AND COMPLIANCE ITEMS.......................................................................................... 12 CITY OF SOLVANG SPECIAL EVENT APPLICATION ................................................................ 19 AFFIDAVIT OF APPLICATION ..................................................................................................... 23 HOLD-HARMLESS AGREEMENT................................................................................................ 24 VENDOR HOLD HARMLESS AND AGREEMENT NOT TO SUE................................................. 25 SANTA BARBARA COUNTY SHERIFF’S SERVICE DEPARTMENT AGREEMENT................... 26 SOLVANG PARK MAP ................................................................................................................. 27 SOLVANG PARKING LOT 2 MAP................................................................................................ 28 3939
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VELKOMMEN / WELCOME!
Dear Event Organizer,
Solvang is a city that celebrates special events. From internationally renowned events to communitybased festivals, parades and shows, the City of Solvang is proud to host many events each year. Our goal is to enhance the vitality, quality of life, and economic prosperity of Solvang for its residents and tourists by supporting special events. Thank you for choosing Solvang for your event location! Freedom of speech/expressive activities are rights protected by the First Amendment of the United Sates Constitution and Article I, Section 2 of the California Constitution.
These rights protect the expression of ideas and the right to protest and for peaceful assembly. The City of Solvang is committed to the preservation of these rights with the intent to avoid unnecessarily burdening free speech and to leave open ample opportunities for expression.
This document was developed to guide you through the City of Solvang special event permitting process and to provide the rules and regulations associated with organizing a special event within the City of Solvang. As you read this Special Event Guide and complete the Special Event Application, please be aware these documents were developed to address many types and elements of special events.
On behalf of the City of Solvang, thank you for contributing to the spirit and vitality of our community. To assist you with planning your special event and ensure proper use of City property and adequate planning for safe conduct of the activity and the general health and safety of the attendees and/or general public, contact the Marketing and Events Coordinator.
Marketing and Events Coordinator
(805) 688-7529 / [email protected]
WHAT IS A SPECIAL EVENT?
Any temporary organized activity that takes place upon any public property, public right-of-way, sidewalks, parks, or streets in a manner that varies from its current land use or otherwise requires a permit. These events may include, but are not limited to, festivals, athletic events, fundraisers, concerts, public assemblies, or any organized formation, parade, procession, or assembly consisting of persons, animals, vehicles, or any combination thereof, traveling in unison with a common purpose on a public street, highway, alley, sidewalk, or other public right- of-way which does not comply with normal and usual traffic regulations or controls.
By their nature, Special Events require greater planning, review, and permitting from multiple City departments or other governmental agencies to ensure proper use of City property, adequate planning for safe conduct of the activity, and the overall health and safety of the attendees and/or the general public.
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WHEN IS A SPECIAL EVENT PERMIT REQUIRED?
A special event permit is required for all special events except those that fall under the freedom of speech/expressive activity category. A person or organization is qualified to apply for a special event permit if they are the special event organizer which is any person, group or organization who conducts, manages, promotes, organizes, aids, or solicits attendance at a special event and has the personal legal capacity and responsibility for the special event and compliance with all permit terms and conditions.
A special event permit is not required for an expressive activity. However, a special event permit is required for expressive activities that include any of the following:
• Erection of fencing, tents, stages, barricades, booths, or other structures. • Includes the distribution or sale of food, beverages, and/or merchandise. • Use of electricity.
• The closure of all or a portion of any street or sidewalk. • Diversion or control of vehicular traffic in order to provide for the safety of participants. • Special events on private property that utilize city resources.
SPECIAL EVENT DEFINITIONS
Before you get started planning a Special Event with the City of Solvang, please review the following terms that are commonly used in this guide.
City of Solvang Special Events Guide is a policy document containing the rules, regulations, forms and processes for special events that implements the requirements of this chapter. The City of Solvang Special Events Guide is published and approved by the City Manager and adopted by City Council resolution.
Clean-Up Activities are defined as, but not limited to, the proper disposal of waste and garbage throughout the special event, removal of all equipment, booths, signage, fencing, and decorations brought in by the special event organizer or contracted service providers of the special event organizer.
Expressive Activity is defined as conduct, the sole or principal object of which is the expression, dissemination, or communication of opinions, views, or ideas and for which no fee or donation is charged or is required as a condition of participation.
Highway is defined as a public right of way for the purpose of travel or transportation, including California State Route 246 which is maintained and operated by the California Department of Transportation.
Non-Vendor is defined as a person or organization that is not selling or offering to sell any goods, food, beverages, merchandise, or services within a special event venue. (An example of a non-vendor would be a booth passing out informational brochures only).
Public property is defined as any city streets, sidewalks, parking lots, parks, or any other property owned or controlled by the city.
Set-Up Activities are defined as, but not limited to, any equipment, booths, signage, fencing, and decorations brought in by the special event organizer or contracted services of the special event organizer.
Sidewalk is defined as a portion of a street, other than the roadway, set apart by curbs, barriers, markings, or other delineation for pedestrian travel.
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Sign is defined as any pennant, flag, banner, inflatable display, or other attention-seeking device.
Special Event is defined as: “Any temporary organized activity that takes place upon any public property, public right-of- way, sidewalks, parks, or streets in a manner that varies from its current land use or otherwise requires a permit. These events may include, but are not limited to, festivals, athletic events, fundraisers, concerts, public assemblies, or any organized formation, parade, procession, or assembly consisting of persons, animals, vehicles or any combination thereof, traveling in unison with a common purpose on a public street, highway, alley, sidewalk, or other public right-of-way which does not comply with normal and usual traffic regulations or controls.” Special Event Organizer is defined as any person, group or organization who manages, promotes, organizes, hosts, or solicits attendance at a special event and has the personal legal capacity and responsibility for the special event and compliance with all permit terms and conditions.
Special Event Permit is defined as a permit issued under this ordinance.
Special Event Venue is defined as an area or location for which a special event permit has been issued.
Street is defined as a way or place of whatever nature, publicly maintained and open to use of the public for purposes of vehicular travel.
Tax-Exempt Non-Profit Organization is defined as an organization that is exempt from payment of income taxes by federal or state law and which has been in existence for a minimum of three months preceding the date of application for a special event permit.
Vendor is defined as any person who sells or offers to sell, any goods, wares, personal property, food, beverages, merchandise, or services within a special event venue.
THE PERMITTING PROCESS
The special event permit application process has a number of steps that must be completed before approval and event set-up. During the process, the Special Event Coordinator is available to answer questions and provide assistance as necessary to ensure the success of your event and the safety of all attendees.
STEP 1
Email [email protected] or call the Marketing and Events Coordinator at 805-688-7529 to inquire if the proposed date of your event is available.
STEP 2
Submit a City of Solvang Special Events Application no less than ninety (90) calendar days before the first day of the event and no sooner than one (1) calendar year, along with the Special Event Application non-refundable fee. You can submit the application fee via cash or check to: 411 Second Street, Solvang CA 93463. All checks should be made out to the City of Solvang. 501(c)(3) Non-Profit Organizations:
$175 – Events requiring limited site or plan review, with no street or parking closures. $300 – Events requiring street or parking closures, site/plan reviews, or similar municipal coordination.
All Other Applicants:
$325 – Events requiring limited site or plan review, with no street or parking closures. $500 – Events requiring street or parking closures, site/plan reviews, or other substantial coordination. 4242
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STEP 3
Marketing and Events Coordinator will review the application to determine the permit fees and charges that will apply for use of the event venue. The application is also used to determine the additional permits and compliance items that may be required by county, state, and federal agencies. These fees and charges and additional requirements are based on the scope of your event as described in the application.
Visit the appropriate sections of this guide to view descriptions of the additional permits and compliance items that may be required for your event. Please be advised that there may be additional charges for these items.
STEP 4
Once the application review is completed, you will receive notification via email that your date has been secured, and you are on the calendar of events for The City of Solvang. You will also receive a checklist detailing any additional items required.
You are not issued a countersigned special event permit until all fees and charges have been paid in full and any additional permits and compliance items that are required by other county, state, or federal agencies have been received. Payment is due a minimum of thirty (30) days prior to the first day of your event.
Should any event elements change after the original submittal of the Special Event Application, you are required to notify the Marketing and Events Coordinator in writing with an amendment to your application.
Issuance of a Denial Letter
A denial letter indicates that your application is being denied, with reason(s) for denial included in the letter. Some potential denial reasons are listed in this guide under Permit Denial, Revocation, and Appeal Procedure.
PERMIT DENIAL, REVOCATION, AND APPEAL PROCEDURE
The City Manager or their designee shall deny a Special Event Permit Application or revoke a Special Event Permit only if they determine from a consideration of the application and/or other pertinent information that one or more of the following exists:
The Special Event Organizer has knowingly made a false, misleading or fraudulent statement of fact to the City in the application process.
The Special Event Organizer fails to complete the application form after having been notified of the additional information or documents requested.
The Special Event Organizer does not satisfy or fails to meet the requirements of the City of Solvang Special Events Guide which include but are not limited to failing to provide required insurance, indemnity, and/or applicable fees.
The Special Event Organizer has damaged City property and has not paid in full for such damage or has other outstanding and unpaid debts related to a prior special event permit issued by the City.
The City previously received an application to hold another event at the same time and location requested by the Special Event Organizer, or so close in time and place as to cause undue traffic congestion or create an infeasible parking demand or the City is unable to meet the needs for necessary services for both special events.
The concentration of persons, animals, and vehicles at the special event venue is reasonably likely to 4343
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prevent proper police, fire, or ambulance services to the event.
The special event venue is reasonably likely to substantially interfere with any construction or maintenance work scheduled to take place on the proposed special event venue or with a previously granted encroachment permit.
The special event is reasonably likely to occur at a time when school is in session at a location adjacent to the school, and the noise created by the activities of the special event would substantially disrupt the educational activities of the school or the ability to transport school age children to and from school.
The size, scope and duration of the proposed special event is not compatible with the special event venue or surrounding neighborhood.
There is insufficient time to plan or organize for the Special Event in a manner that is consistent with how the City permits Special Events and with the needs of public health and safety.
Whenever possible, rather than denying an application based on the above-stated reasons, the City shall request the applicant modify their event.
Should the City Manager or their designee deny an application for the special event permit or revoke a special event permit, the Special Event Organizer for such application or permit may appeal the decision consistent with Title 1, Chapter 6 of the Solvang Municipal Code
MANDATORY MEETINGS
The City’s Marketing and Events Coordinator holds meetings throughout the year with event organizers for the purposes of pre-event coordination, post-event evaluation and discussion of special needs or issues unique to the event. These meetings will be coordinated with the event organizer. The number of meetings will depend on the size and scope of your event, whether the event is new or recurring, and/or if there have been issues in the past. The City’s Special Event Coordinator will invite representatives from other City departments to these meetings as appropriate. You are encouraged to include appropriate event personnel in these meetings.
FEES, DEPOSITS AND PAYMENT DEADLINES
Special Event Application Fee
This is a non-refundable paperwork processing fee that is due at time of submitting the application.
Payment of the application fee does not guarantee that any or all aspects of the application will be approved.
501(c)(3) Non-Profit Organizations:
$175 – Events requiring limited site or plan review, with no street or parking closures. $300 – Events requiring street or parking closures, site/plan reviews, or similar municipal coordination.
All Other Applicants:
$325 – Events requiring limited site or plan review, with no street or parking closures. $500 – Events requiring street or parking closures, site/plan reviews, or other substantial coordination.
Sheriff’s Fees
A Santa Barbara County Sheriff’s Service Agreement must be filled out for all events that include a parade or involve the distributing or selling of alcohol. The Sheriff’s Department will provide a cost estimate for services or waive services if deemed appropriate. Such fees will be paid directly to the City on behalf of the Sheriff’s Department. Sheriff fees must be paid no later than thirty (30) days prior to your event.
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Vendor Fees
If your special event includes vendors selling or offering to sell any goods, wares, personal property, food, beverages, merchandise, or services each vendor must pay a $50 vendor fee. The event organizer is responsible for collecting vendor fees and then submitting one payment for all vendors to the City the first business day after the conclusion of event. Non-profit groups and those that hold a current City of Solvang business license are exempt from the $50 vendor fee. As well as those vendors that are considered a non-vendor. (See definition of a non-vendor).
Cancellation Fee
A refundable Cancellation Fee of $175 is required at the time of submitting your Special Event Application. This fee covers administrative, and staff time spent on processing, coordinating, and reviewing event details in the lead-up to the scheduled date. The fee will be fully refunded if the event is canceled at least 60 days prior to the scheduled event date or if the event proceeds as planned.
Refundable Damage Deposit
A Refundable Damage Deposit of $500 is required for all special events and must be paid no later than 30 days prior to the event date. This deposit is intended to cover any potential damage to City property, facilities, landscaping, or infrastructure that may occur as a result of event activities.
Following the event, City staff will conduct an inspection of the event site. If no damage is found and the area is left clean and free of debris, the full deposit will be refunded to the event organizer. If damage, excessive cleaning, or repairs are required, the cost of those services will be deducted from the deposit. Any remaining balance will be refunded, and if costs exceed the deposit amount, the event organizer will be billed for the difference.
Failure to submit the damage deposit by the required deadline may result in the revocation of your event permit.
Turf Area Use Fee
A Turf Area Use Fee of $125 per day will be required for any event utilizing the grass areas of Solvang Park. This fee helps offset the costs associated with increased wear and tear on the turf, as well as any additional maintenance or restoration work needed to keep the park in good condition for the community and future events.
The fee applies to any event that involves activities, equipment, structures, or high foot traffic on the park’s lawn areas. Depending on the size and scope of your event, the City may also require the use of protective ground coverings (such as turf mats) to further minimize turf damage.
City Maintenance Crew Assistance Fee
If Maintenance is deemed a requirement during your set-up, event hours, or breakdown, you will be charged at a rate of $100 per hour per person with a minimum of a two-hour charge per person. For assistance needed at events held outside of normal business hours, a four-hour staff time minimum shall apply. You will receive an estimate of the anticipated costs for staff time prior to the issuance of your permit.
City Administration Assistance Fee
A City Administration Assistance Fee may be assessed for special events that require significant additional coordination, oversight, or administrative support from City staff beyond the standard application review process. This fee helps cover the staff time involved in providing extra services.
The need for this fee will be evaluated during the application review process, based on the size, complexity, and specific requirements of the event. If applicable, the event organizer will be notified in writing, and the fee amount will be outlined prior to permit approval. 4545
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All Other Staff Assistance Fees
In addition to the fees outlined in this application, any other staffing costs associated with the support of your event will be charged according to the City’s current adopted Fee Schedule. The type and level of staff support required will be determined by the City based on the size, scope, and operational needs of your event.
For the most up-to-date information on applicable hourly rates and service fees, please refer to the City of Solvang’s current adopted Fee Schedule, available on the City website or upon request from the Events Division
RULES AND REGULATIONS
Accessibility Requirements
As an event organizer, you are required to comply with all city, county, state and federal disability access requirements applicable to your event. All temporary structures, related structures, and outdoor sites for special events shall be accessible to persons with disabilities. If a portion of the area cannot be made accessible, an alternate area shall be provided with the same activities that are in the inaccessible areas. Disability access may include parking, restrooms, clear paths of travel, transportation, signage, accessible vendors, and booths. As an organizer, you may choose not to allow pets at your event. In these cases, accommodations must be made for service animals in accordance with the Americans with Disabilities Act. For more information, please visit: Service Animals and the ADA .
Alternate Transportation
The City requires all event organizers to advertise in any of their electronic media or printed event materials for the Santa Ynez Valley Transit as an alternative transportation option in order to ease the congestion and parking issues that occur when people drive their vehicles to an event. Also, other alternative transportation options should be encouraged which include carpooling, ridesharing, or encouraging people to walk, bike or take other forms of public transportation. Additionally, providing a shuttle service, offsite parking locations and dedicated drop-off and pick-up areas for rideshare drivers are strongly encouraged to lessen traffic congestion around your event.
Alcohol Requirements
If you plan to sell or distribute alcoholic beverages at your event, you will be required to obtain a permit from the State of California Department of Alcoholic Beverage Control (ABC). ABC requires an endorsement of their application from local law enforcement and approval from the property owner (the City) before issuing such a permit. Please see below for other requirements when selling or serving alcohol.
• Obtain a Daily License Application from the Alcohol Beverage Control (ABC). For information and licensing procedures visit: ABC Information.
• At least one person serving alcohol in each conditioned area must be Responsible Beverage Service Training (RBS) trained and certified. This person must be present at the event and actively oversee the alcohol service for the entire duration of the event. The State of California Alcohol Beverage Control (ABC) offers a free RBS Training which can be found here:
https://www.abc.ca.gov/education/rbs/
• Indicate the designated conditioned area(s) on your site plan and include the dimensions of area(s) and mark the entrances and exits.
• Provide fencing for your conditioned area(s). Must include the appropriate number of emergency exits as determined by Santa Barbara County Fire Department. • Check the identification of all persons entering such areas. Only those 21 years and older are allowed to consume alcohol. Must clearly identify those who are over 21 with a wristband or hand stamp.
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• “No alcohol beyond this point” signage at the exits.
• Use of glass beverage bottles and cups is prohibited. • Alcohol service to stop 30 minutes before the end of an event. • Security is required when alcohol is served. Depending on the event, this may include Cityapproved private security and/or Sheriff’s Department services. Security must be present 30 minutes before alcohol service begins and remain for 30 minutes after service ends. If private security is required, the City’s Marketing and Events Coordinator will coordinate directly with the contracted security vendor.
Amplified Music and Sound
Amplified Music/Sound and/or Live Musical Performances during a special event are restricted to the hours of eight (8:00) am to nine (9:00) pm. Amplified Music/Sound and/or Live Musical Performances will not be allowed when there are competing uses in the same area.
Cancellations
All cancellations must be emailed to the Marketing and Events Coordinator at [email protected]. The permit application fee is non-refundable and non-transferable.
Since most special events require months of pre-planning, we expect applicants to give prior consideration to the time of year chosen and to plan for the event to occur “rain or shine.” Cancellations due to inclement weather for outdoor events will have applicable fees waived, provided the cancellation notice is submitted promptly. This policy is intended to offer flexibility while protecting both event organizers and City resources.
Clean-Up Activities
As an event organizer, you must ensure the proper disposal of waste and garbage throughout the term of your event, and immediately upon conclusion of the event, the area must be returned to a clean condition which includes but is not limited to, removal of all equipment, booths, signage, fencing, and decorations brought in by the special event organizer or contracted service providers. A cleaning crew, staffed with your organization’s personnel or volunteers, is required to clean during and at the end of each day of an event. Depending on the size and impact of your event, you may be required to hire a professional cleaning company to clean the streets, sidewalks, landscape areas or parking lots. The event area must be cleaned to the satisfaction of the City.
Compliance with the Law
Event Organizers and participants in special events must comply with all applicable laws, ordinances and regulations adopted or established by Federal, State or local government agencies or bodies.
Interference with a Special Event Prohibited
It is unlawful for any person to willfully interfere with or disrupt a special event. SMC 8-9-10. 4747
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SPECIAL EVENT STANDARDS
The following standards shall apply to all issued special event permits Duration/Number of Days
The maximum duration of a special event shall be three (3) consecutive days, including time for set-up activities and clean-up activities.
Repetitions
Any one (1) special event organizer shall be limited to two (2) special event permits per calendar year.
Duration/Hours
Special events may occur between the hours of seven (7:00) am and ten (10) pm, including set-up activities and clean-up activities, but public attendance at a special event shall be limited to the hours between eight (8:00) am and nine (9:00) pm.
Frequency
Special events that close city streets must have a minimum of two (2) weeks between the special events.
Usage of Solvang Park
Special events shall not occupy more than seventy-five percent (75%) of Solvang Park including the picnic benches, so that non-event participants can concurrently use the park.
Variations
The City Manager or their designee may grant variations from these standards if the following findings are made:
• The variation is required due to a special circumstance applicable to the special event that does not create a public health and safety issue.
• The variation will not conflict with the intent and purpose of this guide or any applicable ordinances and policies.
• The special event organizer agrees to comply with all additional conditions imposed by the City Manager or their designee in granting variations from these standards.
Use of Stakes
To protect turf and irrigation, the use of stakes to anchor tents, canopies, inflatable bouncers, stages, etc. is strictly prohibited. If you are planning to have anything that needs to be anchored down, please plan accordingly. Exceptions to this policy may be granted under certain conditions. 4848
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PERMITS AND COMPLIANCE ITEMS
There are a number of different special event-related permits that may be required in conjunction with a dually countersigned special event permit. The proposed event venue, activities, components, attendance, and unique circumstances of the event are contributing factors to the final determination of the required permits. The City of Solvang maintains sole discretion to determine the required permits for the proposed venue and/or components of your event. Below is a list of the most common permit types you may be required to obtain. Your special event permit will list any supplemental permits and provisions that will be required. These permits and compliance items must be received no later than thirty (30) days prior to your event before the issuance of your countersigned special event permit.
Indemnification Requirements
Event Organizers agree to indemnify, hold harmless and defend the City of Solvang, its Council and all of its officers, agents, members of its commissions, volunteers and employees from and against any and all liabilities, damages, judgments, actions, costs, claims and expenses, including legal fees, on account of personal injury or death or damage to or loss of property arising out of or resulting from, in any way, any act or omission, negligence, fault or violation of law or ordinance of the Event Organizer, of its representatives, employees, agents, subcontractors, patrons, vendors, or invites or any other person entering the special event venue with implied or express permission of the Event Organizer or its representatives in connection with the use of City property permitted under this Agreement or adjacent properties. Event Organizer shall give to the City prompt and timely written notice of any claim made or suit instituted coming to its knowledge which may in any way directly or indirectly, contingently or otherwise affect either the City or Event Organizer related to, arising out of, or resulting from in any way the Event Organizers use of City property under this Agreement or use of adjacent properties, and both parties shall have the right to participate in the defense of same to the extent of its own interest.
Approval of insurance policies by the City shall in no way affect or change the terms and conditions of this indemnity
Insurance Requirements
All event organizers must provide insurance coverage that is maintained for the duration of the event including set-up and dismantle dates not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. Any endorsement restricting standard ISO “insured contract” language will not be accepted.
General Liability Insurance
General liability policies shall provide or be endorsed to provide that the City and its officers, officials, employees, agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies.
Commercial General Liability
Commercial general liability insurance with coverage at least as broad as in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. Any endorsement restricting standard ISO insured contract language will not be accepted.
Waiver of Subrogation
All insurance coverage maintained or procured pursuant to the Special Event Application shall be endorsed to waive subrogation against the City, its elected or appointed officers, agents, officials, employees, and volunteers or shall specifically allow Event Organizer or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. The Event Organizer hereby waives its own right of recovery against the City and shall require similar written express waivers and insurance clauses from each of its vendors. 4949
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Primary/Non-Contributing
Coverage provided by Event Organizer shall be primary, and any insurance or self- insurance procured or maintained by the City shall not be required to contribute to it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance policies shall include or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of the City before the City’s own insurance or self- insurance shall be called upon to protect it as a named insured.
Duration of Coverage
The Event Organizer shall procure and maintain for the duration of the event, insurance against claims for injuries to persons or damages to property, which may arise from the use or occupancy of any public property and adjoining property. The City reserves the right to require additional lines of insurance, such as:
Automobile Liability Insurance
Event Organizer shall maintain automobile insurance covering bodily injury and property damage for all activities of the Event Organizer arising out of or in connection with the event, including coverage for any owned, hired, non-owned, or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.
Third Party Insurance
If Event Organizer contracts with a third-party service provider (e.g., caterer), Event Organizer will require the service provider to procure and maintain at its sole cost and expense comprehensive general liability insurance in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, and if applicable, liquor liability coverage in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, or other lines of coverage the City requires. Both The City of Solvang and Event Organizer shall be endorsed as additional insureds.
Liquor Liability Insurance
Event Organizer shall maintain full liquor liability insurance coverage in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate.
Workers’ Compensation Insurance
Event Organizer shall maintain workers’ compensation insurance (statutory limits) and employer’s liability insurance (with limits of at least $1,000,000). Event Organizer shall submit to the City along with the certificate of insurance, a waiver of subrogation endorsement in favor of the City, its officers, agents, employees, and volunteers.
Notice of Cancellation of Insurance
Event Organizer agrees to oblige its insurance agent or broker and insurers to provide The City with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage.
The Event Organizer agrees to oblige its insurance agent or broker and insurers to provide the City with thirty (30) day notice of any change of coverage or limits.
Acceptable Insurers
All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by City.
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Enforcement of Agreement Provisions (Non-Estoppel)
Event Organizer acknowledges and agrees that any actual or alleged failure on the part of the City to inform Event Organizer of non-compliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder Requirements Not Limiting.
Requirements of specific coverage features, or limits contained in this section, are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all-inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Event Organizer maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by Event Organizer. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to the City and approved of in writing.
Right to Revise Specifications
The City reserves the right at any time during the term of the event to change the amounts and types of insurance required by giving the Event Organizer at least thirty (30) days’ advance written notice of such a change.
However, the City reserves the right to give less than thirty (30) days’ notice if the City first becomes aware of an issue and needs to change the amounts and types of insurance within thirty (30) days of the scheduled event.
Timely Notice of Claims
Event Organizer shall give the City prompt and timely notice of claims made or suits instituted that arise out of or result from Event Organizers use or occupancy of the special event venue and adjoining property, and that involve, or may involve, coverage under any of the required liability policies.
Notification of Event
Should your event require the closure or restriction of any public right-of-way, such as a sidewalk, alley, or street, you will be required to inform the public, including businesses and residences, within 500 feet of any closure or restriction at least two weeks prior to the event. The notification should include such details as the name of the event, the name and number of the event organization and/or applicant and the event coordinator (if applicable), the hours of the event and a description of the type of impacts the residents and businesses may experience. Notification must be approved by the Marketing and Events Coordinator before distribution.
Medical Plan
Medical plans must include a detailed plan of first aid and medical stations. Please include the locations of such stations on the site map. Please list the types of services that will be provided and the staff/volunteers’ names and contact numbers.
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Parades
The City has pre-approved routes you will be required to use and are listed on the application. Please indicate which route you are requesting. The Public Works Director and the Sheriff’s Department must approve any such request. The following is also required for parades. • A Caltrans Encroachment Permit is required for routes that use Mission Dr/Highway 246.
Caltrans Encroachment Permits will be handled by the Director of Public Works. • The Sheriff’s Department will provide an estimate for services to monitor the parade route. Such costs will be paid directly to the City on behalf of the Sheriff’s Department. Sheriff fees must be paid no later than thirty (30) days prior to your parade. • Event Organizer MUST provide volunteers to assist with traffic control. Volunteers must be adults, or if minors, must be accompanied by an adult at all times. The Public Works Department will let you know the number of volunteers required. A list of the names of volunteers along with their contact details and assigned shifts is mandatory and must be submitted to the City a minimum of a week prior to your parade. If the required volunteer list is not received and/or failure of volunteers report to assigned post prior to parade, this may result in cancellation of the parade and/or shortening of parade route. Parades that start late or run overtime will incur additional costs.
• A street sweeper must be contracted to clean the route immediately following the conclusion of the parade when animals are included as part of the parade or is deemed necessary by the City.
Parade Float Participants
All parade float participants must adhere to the City of Solvang’s established safety and conduct requirements. These rules are mandatory to protect riders, operators, and spectators; prevent accidents; and ensure a safe, family-friendly environment. Compliance with supervision ratios, behavior standards, and float construction guidelines is required for participation in the parade. • Participants must complete and submit a signed Parade Float Participant Hold Harmless Agreement prior to the event.
• Riders must remain seated or in a secured position while the float is in motion, no climbing on or off floats during the parade route.
• All decorations and materials must be securely fastened to prevent hazards. • Float operators must be at least 18 years old and hold a valid driver’s license.
Adult Supervision
Children participating on floats must be accompanied by an adult as follows:
• Ages 10 and under: Minimum of one (1) adult for every five (5) children. • Ages 10 and older: Minimum of one (1) adult for every ten (10) children.
The City reserves the right to modify these supervision ratios at any time based on safety considerations, event size, or other operational needs.
Equine Staging Requirement
If equine are included as part of the parade float entries, the event organizer may be required to reserve Lot 72 for equine staging, depending on the number of animals involved, to ensure the safety of animals, riders, and other float entries.
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Portable Toilet Contract
Depending on the size of your event, its duration, and whether food and/or beverages are served, you may be required to provide portable toilets at the rate of one chemical toilet for every 150 - 250 expected attendees. Please note that at least 10% of the toilets must be handicapped-accessible.
Some events may be required to service their toilets during the day, depending on the volume of people and the duration of the event. Please keep in mind that permanent bathrooms on site are not factored in when determining the number of restrooms needed. Permanent restrooms are intended for the normal activity of public spaces and hours of operation and are not intended to accommodate public events. A copy of a contract from the portable toilet vendor, including delivery and pick-up times that fall within the permit period, must be provided two weeks prior to your event as proof of compliance.
Professional Cleaning Contract
Cleaning during and after an event by a professional company may be required for events, if determined by City staff that there is past history of poor cleanup and/or use of event staff and volunteers was insufficient to accomplish the task successfully. Requirements for professional services may include the following:
• Pickup of any overflowing trash from trash/recycle containers (cardboard event boxes and permanent trash/recycle receptacles) within the event area. • Thorough clean-up of any residual trash/litter from event area, including all streets sidewalks, gutters, drain inlets, catch basins and planters.
• Power washing with a water collection system (if required). A copy of a contract from the cleaning company must be provided one week prior to your event as proof of compliance.
A copy of a contract from the professional cleaning company, including delivery and pick-up times that fall within the permit period, must be provided one week prior to your event as proof of compliance.
Should you fail to perform adequate cleanup, or damage occurs to City of Solvang property and/or facilities due to your event, you will be billed at full recovery rate plus overhead for cleanup and repair.
Mobile Food Facility Permit – Santa Barbara County Public Health All mobile food vendors participating in events must operate with a valid Santa Barbara County health permit. Approved vehicles and food carts will display a current permit decal indicating the month and year of expiration, either on the vehicle or on the side of the cart.
A health permit is not required for vendors operating within a space of 25 square feet or less and selling only prepackaged, labeled, non-potentially hazardous food items, such as uncut whole produce, prepackaged chips, sodas, popsicles, or candies.
• Applications must be submitted at least eight (8) weeks prior to the planned event date. • Download the application at: https://www.countyofsb.org/2035/Mobile-Food-Commissaries • A signed and completed application must be dropped off in person to Santa Barbara County Environmental Health Services.
Temporary Food Facility (TFF) Permit – Santa Barbara County Public Health If your event will include the sale or distribution of food or beverages, the Event Organizer is responsible for submitting a completed Temporary Food Facility (TFF) Permit Application to the Santa Barbara County Public Health Department
• Applications must be submitted at least two (2) weeks prior to the event date. • Download the application at: [email protected] A signed and completed application must be dropped off in person to Santa Barbara County Environmental Health Services.
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Special Event Permit – Santa Barbara County Fire Department The Santa Barbara County Fire Department requires a Special Event Permit Application for any organized public event that may involve crowds, temporary structures, or other public safety considerations.
• Applications must be submitted at least eight (8) weeks prior to the planned event date. • Download the application at: https://sbcfire.com/special-events-carnivals-fairs-and-festivals/ • Email completed application to: [email protected] and cc the City of Solvang at:
[email protected]
Tent Permit – Santa Barbara County Fire Department
• A Tent Permit is required if your event includes any of the following:
• A single tent with walls exceeding 400 square feet
• A tent without walls exceeding 700 square feet
• Multiple tents with a combined area over 700 square feet • Open flames are strictly prohibited inside tents.
The permit application applies to tents, canopies, and other temporary membrane structures.
Applications must be submitted at least two (2) weeks prior to event date. Download application at:
https://sbcfire.com/tents-and-membrane-structures/. Email completed application to:
[email protected] and cc the City at: [email protected] Site Plan
The site plan you include with your special event application is a visual representation of all the infrastructure and operational event elements that you describe throughout your application.
This is required of all events. All events are required to provide a rough event site plan and/or route map with the special event application in order for the Special Events Coordinator to set fees and requirements correctly. The final site plan/route map must be provided one month prior to your event.
The site plan must show the total dimensions of the event footprint, and all items placed inside the footprint, including but not limited to:
• Tent Structures
• Stages
• Canopies
• Generators
• Tables
• Bleachers
• Medical Station
• Food, Merchandise, and Information Booths
• Beer/Wine Garden(s)
• Fence around the conditioned area
• Equipment/vehicle parking areas
• Kids’ Activities (Inflatables, Face Painter etc.)
• Sheriff Placement
• Interior and perimeter fencing, with dimensions
• Portable Toilets
• Trash Cans
• Dumpsters
• Storage Trailers
• Light Towers
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Traffic Control Plan
All traffic control must be in accordance with the California Manual on Uniform Traffic Control Devices and must also highlight volunteers and police personnel where appropriate. Should your event require the closure or restriction of any public right-of-way, such as a sidewalk, alley, or street, you must submit a traffic control plan with your application.
Trash/Recycling Contract
Events are responsible for providing an adequate number of trash cans and recycling containers throughout the event site. For events expecting 300 or more attendees, at least one trash dumpster may be required, and a recycling dumpster may also be necessary if significant recyclables (such as cardboard or beverage containers) are generated.
Waste Management (WM) is the City of Solvang’s exclusive waste hauler and offers a wide variety of trash and recycling receptacles to meet your event needs. Please contact them directly to schedule services and determine the appropriate container types and quantities. You may book online at www.dumpster.com or contact WM’s Public Sector Manager, Jessica McGinnis, at (805) 275-9965 for assistance.
Vendor Agreement & Liability
All vendors are required to sign and submit the City’s Vendor Hold Harmless Agreement prior to participating in any event. This agreement ensures that vendors accept responsibility for their operations and indemnify the City from liability.
Vendors must provide a current Certificate of Insurance with the City of Solvang listed as an additionally insured party. Insurance coverage must meet minimum requirements as listed on page 11.
All vendors must pay the City’s established Special Event Vendor Fee prior to participation. Vendors operating as a registered 501(c)(3) or other recognized nonprofit organization, or who currently hold a valid Solvang Business License are exempt from this fee.
Any vendor conducting retail sales must obtain and maintain a valid California Seller’s Permit.
Vendors are individually responsible for reporting and remitting applicable sales taxes to the California Department of Tax and Fee Administration (CDTFA).
For additional guidance, visit the CDTFA website: https://cdtfa.ca.gov/industry/temporary-sellers/ Event organizers are required to submit a complete list of all participating vendors to the City of Solvang Marketing and Events Coordinator no later than the first day of the event.
This list must include:
• Business name and contact information.
• Seller’s permit number (if applicable).
• Proof of insurance.
• Confirmation of fee payment or exemption.
Vendors who fail to comply with the above requirements may be denied participation in the event.
Event organizers are responsible for ensuring all vendors meet City requirements. The City reserves the right to conduct spot checks during events to verify compliance. 5555
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CITY OF SOLVANG SPECIAL EVENT APPLICATION
Applicant Name: ____________________________________________________________________ Legal Name/ Event Organization: _______________________________________________________ If Non-Profit, Tax ID #: _________________________________________________________________ Name of Event: _____________________________________________________________________ Date(s) of Event: ____________________________________________________________________ Primary Contact: ____________________________________________________________________ Primary Contact Phone Number: _____________________________________________________________ Primary Contact Email Address: ________________________________________________________ Mailing Address: ____________________________________________________________________ Event Website: _____________________________________________________________________
TYPE OF EVENT
Auto Show Bike Ride Walk / Run Athletic Event
Festival / Carnival Concert / Performance Parade Other
EVENT TIMES
SET-UP
Day/Date - Day 1: __ Setup Times:
Event Day/Date - Day 1: __ Event Times:
Event Day/Date - Day 2: __ Event Times:
Event Day/Date - Day 3: __ Event Times:
BREAKDOWN
Day/ Date - Day 3: __ Breakdown Times: ______________________ 5656
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ANTICIPATED ATTENDANCE
Anticipated # of event personnel per day (vendors, staff, volunteers working the event):____________ Anticipated # of event attendees/spectators per day:________ Grand total of anticipated # of people per day: ____________
TRAFFIC CONTROL
Requesting to close a city street and/or public area for event? Yes____ No: ____ List all streets and/or public areas and describe what will be set up in those areas. A city street map highlighting requested areas is mandatory.
Your street closure will require a contract with the Sheriff Department and/or City Maintenance Staff for traffic control service plans and proper placement of traffic control devices (TCD). All events will need to submit a traffic control plan. Please give details below on your plans for traffic control. You may submit in a separate document if necessary.
__________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________
DETAILS OF YOUR EVENT
Will there be selling and/or informational vendors at your event? Yes: _____No: _____ # of Vendors selling food only: _
# of Vendors selling merchandise/services only: _____
# of Non-Vendors passing out information only (no vendor fee required): _______ Will there be kid activities at your event? Yes: _____No: _____ # of Inflatable Bouncer Houses/Slides: _____Dimensions: _____ How will they be weighted __________________________________________ Will there be a rock climbing wall? Yes: _____No: _____Height: ________ Will there be amplified music or announcements during your event? Yes:____ No:____ Will there be any entertainment features, musical, comedy etc. in your event? Yes: _____ No: _____ Any additional elements unique to your event but not asked above? Yes: _____ No: _____ Describe:__________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ 5757
21 | Page
TRASH / RECYCLING
Contract with Waste Management for trash/recycling needs? Yes: _____ No: _____ How many? Trash Cans: _____Dumpsters: _____Recycling Containers: _____
PORTABLE TOLIETS
Contracting with a portable toilet vendor? Yes: _____No: _____ Company: __________________________________________
How many? Regular: _____ADA: _____
Load-in Day & Time: ________________Load-out Day & Time: ______________ Service Times: _____________________________________________________
MEDICAL STATION
Medical station to be staffed by event staff/volunteer? Yes: _____No: _____ First Aid/CPR Certified? Yes: _____No: _____
First aid station to be staffed by professional medical provider? Yes: _____No: _____ Company: __________________________________________
PARKING AND ALTERNATIVE TRANSPORTATION
Using nearby free parking lot(s)? Yes: _____No: _____
Is there a shuttle plan? Yes:_____ No: _____
Describe:
__________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ Will there be other alternative transportation? Yes: _____No: _____ Describe:
__________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________
FOOD / BEVERAGE VENDORS
Will food and/or non-alcoholic beverages be prepared at this event? Yes: _____ No: _____ # of expected vendors: _____
Will liquid propane gas (LPG), open flames, or generators be used? Yes: _____No: _____ 5858
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ALCOHOL SERVICE
Will you be serving or selling alcoholic beverages at your event? Yes: _____No: _____ What type of alcohol are you planning to serve? ___Beer ___Wine How will IDs be checked?
___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ What is the maximum number of drinks allowed per person? How will this be monitored?
______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ What materials are you planning to use as a perimeter of the beer/wine garden conditioned area? __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ What will the dimensions of the beer/wine garden conditioned area be? ___________________________ How will the beer/wine garden conditioned area be monitored? ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________
PARADES
Does your event include a parade?
Route A: Begins at Veteran’s Memorial Building. Right on Mission Drive, Left on Fourth Place, Left on Copenhagen Drive, Left on Alisal Road, Right on Mission Drive, returning to Veteran’s Memorial Building Parking Lot.
15 volunteers required - Caltrans Encroachment Permit WILL be required.
Route B: Begins at Veteran’s Memorial Building. Right on Mission Drive, Left on Atterdag Road, Left on Copenhagen Drive, Left on Alisal Road, Right on Mission Drive, returning to Veteran’s Memorial Building Parking Lot.
10 volunteers required - Caltrans Encroachment Permit WILL be required.
Route C: Route to be determined by City Staff based on the size/scope of parade.
SITE PLAN
To ensure your application is reviewed promptly, please attach your site/route plan depicting the proposed layout for your event. Please refer to the Special Event Guide for details of what should be included in your site/route plan on page (seventeen) 17.
TENTS
Does your event include a tent, canopy, or temporary membrane structure? Yes: _____No: _____ How many? Tents and canopies require SantaBarbara CountyFire Department approval 5959
CITY OF SOLVANG | Special Events Guide
CITY OF SOLVANG
AFFIDAVIT OF SPECIAL EVENT APPLICATION
I certify that the information contained in the forgoing application is true and correct to the best of my knowledge and that I have read, understood, and agree to abide by the guidelines governing the proposed Special Event under the City of Solvang Municipal Code. I understand that this application is subject to the rules and regulations established by the City Council and/or the City Manager or their designee. I agree to comply with all other requirements of the City, County, State, Federal, and any other applicable entity, which may pertain to the use of the Event venue and the conduct of the Event. I agree to abide by these rules, and further certify that I, on behalf of the Event Organization, am also authorized to commit that organization, and therefore agree to be financially responsible for any costs and fees that may be incurred by or on behalf of the Event to the City of Solvang and contracted services.
I agree to all conditions stated in the Special Event Guide and Application:
Legal Name of Organization: __________________________________________________________ Applicant Signature:__________________________________________________________________ Print Name:________________________________________________________________________ Title:______________________________________________________________________________ Phone:____________________________________________________________________________ Email:_____________________________________________________________________________ 6060
CITY OF SOLVANG | Special Events Guide
CITY OF SOLVANG HOLD-HARMLESS AGREEMENT
The undersigned (hereinafter the “applicant”) understands and agrees to be personally responsible for any damage sustained to the grounds, buildings, fixtures, or equipment, as a result of his/her/its use of City property.
The applicant certifies that he/she/it has read and agrees to the City’s Special Event procedures, and acknowledges and understands that additional conditions and fees may be imposed or required at the time of the permit issuance.
The applicant shall hold harmless, defend, and indemnify the City of Solvang, its elected officials, officers, employees, agents, and volunteers from any damages that may arise as a result of the conduct of the special event for which the permit is being sought. The applicant agrees to defend, protect, indemnify, and hold the City of Solvang, its elected officials, officers, employees, agents and volunteers free and harmless from against any and all claims, damages, expenses, loss or liability of any kind or nature whatsoever arising out of or allegedly arising out of, related to, or resulting from the conduct of the permitted event or activity. The applicant shall, at applicant’s own cost, risk and expense, defend any and all claims and all legal actions that may be commenced or filed against the City of Solvang its elected officials, officers, employees, agents and volunteers, and the applicant shall pay any settlement entered into and shall satisfy any judgment that may be rendered against the City of Solvang, its elected officials, officers, employees, agents and volunteers resulting from the permitted event or activity.
I hereby submit this Application for a Special Event Permit for the event described in this application.
Applicant Name Applicant Signature Date
City Manager and/or designee - Name
City Manager and/or designee - Signature Date
________Approve Event ________Deny Event
Comments:_________________________________________________________________________ __________________________________________________________________________________ Stipulations for issuing permit:
__________________________________________________________________________________ __________________________________________________________________________________ Reason for denial:
__________________________________________________________________________________ __________________________________________________________________________________ 6161
CITY OF SOLVANG | Special Events Guide
CITY OF SOLVANG
VENDOR HOLD HARMLESS AND AGREEMENT NOT TO SUE
Name of Event: _____________________________________________________________________ Date(s) of Event: ____________________________________________________________________ Primary Contact: ____________________________________________________________________ Primary Contact Phone Number: _______________________________________________________ Primary Contact Email Address:________________________________________________________ I, _________________________________________________(FULL NAME), fully understand that my participation in the __________________________________________(hereinafter "event") exposes me to
the risk of personal injury, death, communicable diseases, illnesses, viruses, or property damage. I hereby
acknowledge that I am voluntarily participating in this event/class and agree to assume any such risks.
I hereby release, discharge and agree not to sue the City of Solvang for any injury, death or damage to or loss of personal property arising out of, or in connection with, my participation in the event from whatever cause, including the active or passive negligence of any participants in the event. The parties to this AGREEMENT understand that this document is not intended to release any party from any act or omission of “gross negligence,” as that term is used in applicable case law and/or statutory provision.
In consideration for being permitted to participate in the event, I hereby agree, for myself, my heirs, administrators, executors, and assigns, that I shall indemnify and hold harmless the City of Solvang from any and all claims, demands actions or suits arising out of or in connection with my participation in the event.
I HAVE CAREFULLY READ THIS RELEASE, HOLD HARMLESS AND AGREEMENT NOT TO SUE AND FULLY UNDERSTAND ITS CONTENTS. I AM AWARE THAT IT IS A FULL RELEASE OF ALL LIABILITY AND SIGN IT ON MY OWN FREE WILL.
Applicant Signature: _________________________________________________________ Date: _________________________________________
6262
CITY OF SOLVANG | Special Events Guide
SANTA BARBARA COUNTY SHERIFF’S SERVICE DEPARTMENT AGREEMENT The below named applicant and/or event organization hereby agrees to have the Santa Barbara County Sheriff’s Department provide Police Security/Traffic Control on the following date and time, at the following event and location:
NAME OF APPLICANT / CONTACT: ____________________________________________________ APPLICANT ADDRESS: ______________________________________________________________ EVENT ORGANIZATION:_____________________________________________________________ TYPE OF EVENT/SERVICE NEEDED:___________________________________________________ ESTIMATED ATTENDANCE:__________________________________________________________ LOCATION:________________________________________________________________________ DAY / DATE:_______________________________________________________________________ TIME OF SERVICE: FROM: ___________TO: _______________
ALCOHOL SERVED/SOLD YES: _____ NO: _____ FROM: ____________ TO: _____________ I further understand that this is not an agreement to rent any buildings or equipment, but only an agreement to provide a police service. Deputies will start one-half hour prior to serving alcohol and/or before the start of the event and finish one-half hour after the conclusion of the event, except when additional time is required by activities related to the event. Payment for police service fees must be received by the City of Solvang, 30 days prior to the event, or upon reservation if made less than 30 days before the event. Police services cannot be guaranteed if received less than 5 days prior to the event.
Note: A minimum of two (2) deputies is required for an event, each working a minimum of three (3) hours, for a total of (6) hours minimum.
I understand that I must contact the City of Solvang and meet all terms and conditions for this event.
A copy of this agreement must be returned to the City for billing purposes. The Sheriff’s Department requires a 48-hour notice of cancellation to avoid fees.
I certify that I have read, understand, and agree to this contract agreement, and the answers given herein are true and complete to the best of my knowledge.
APPLICANT SIGNATURE: _________________________________________DATE: _____________________ -----------------------------------------------SHERIFF’S DEPARTMENT----------------------------------------------------- ---
NUMBER OF DEPUTIES: ________x ______HOURS PER DEPUTY = _________TOTAL HOURS TOTAL HRS OF DEPUTIES: _______HRS x $___________/HRS = ____________TOTAL DUE SIGNATURE: ___________________________________TODAY’S DATE: _____________________ RETURNED TO SOLVANG CITY BY: ______________________DATE: _______________________ 6363
CITY OF SOLVANG | Special Events Guide
SOLVANG PARK MAP
6464
CITY OF SOLVANG | Special Events Guide
SOLVANG PARKING LOT 2 MAP
6565
CITY COUNCIL STAFF REPORT
Agenda Item 6.d
Meeting Date: September 22, 2025
SUBJECT: August Report on Santa Ynez Valley Transit Ridership PREPARED BY: Randy Murphy, City Manager
DISCUSSION:
The City of Solvang contracts with Roadrunner Management Services, Inc. (Roadrunner) to oversee its transit operations. Roadrunner provides monthly reports to inform the City of transit ridership and other information. Staff has recently begun to provide these reports to Council for full transparency.
RECOMMENDED MOTION:
“I move to receive and file the August Report on Santa Ynez Valley Transit Ridership.” ALTERNATIVES:
None
FISCAL IMPACT:
None
ATTACHMENTS:
A. SYVT Monthly Summary Letter
B. August Dial-A-Ride Ridership and Productivity Report C. August Fixed Route Ridership and Productivity Report 6666
Roadrunner Management Services, Inc.
95 Dawson Drive
Camarillo, CA 93012
(805) 389-8196
Randy Murphy August 31, 2025
City Manager
City of Solvang
411 Second St.
Solvang, CA. 93463
Subject: August 2025 Monthly Report
Dear Randy,
During the month of August, the On-Time Performance for the SYVT Fixed Route System was 97.4%, Los Olivos loop 100%, and the Dial-a-Ride Service had an On-Time Performance of 97.4%. As for the ridership, the Fixed Route had 3588 riders in the month of August with a total of 214 transfers, 115 bikes and 3 wheelchair lift assists. Los Olivos loop had 59 transfers, 36 bikes and 0 wheelchair lift assist. Dial-aRide had 98 Solvang passengers, 100 Buellton Passengers, and 26 County passengers totaling 224 passengers with 72 wheelchair lift assists.
In comparing prior month’s ridership and year to year
SYVT Ridership
Fixed Route Dial-A-Ride
July 2025 3467 204
August 2025 3588 224
August 2024 4588 190
There were no accidents in the month of August involving an SYVT vehicle. During the month we had no employee separation, and 2 new drivers were hired. Roadrunner Management Services emphasizes providing outstanding customer service along with safe and reliable transportation to the residents in the Santa Ynez Valley.
Sincerely,
Dominick Perez
General Manager
Roadrunner Management Services, Inc.
6767
SYVT
Dial-A-Ride Data Analysis Report
Aug-25
29 Service Days
Ridership
Current Month Current Quarter FY 25-26
S-Cash 28 67 67
S-Ticket/Pass 50 93 93
S-Free 20 37 37
Solvang Passengers 98 197 197
S W/C Lift Deployment 29 54 54
B-Cash 15 24 24
B-Ticket/Pass 74 139 139
B-Free 11 18 18
Buellton Passengers 100 181 181
B W/C Lift Deployment 36 56 56
C-Cash 0 1 1
C-Ticket/Pass 26 48 48
C-Free 0 1 1
County Passengers 26 50 50
C W/C Lift Deployment 7 15 15
Ridership Totals
Total Revenue Passengers 224 428 428
Total W/C Lift Deployment 72 125 125
Miles and Hours
Total Billed Revenue Hours 203.37 392.83 392.83
Total Deadhead Hours 16.50 32.03 32.03
Total Hours 219.87 424.87 424.87
Total Revenue Miles 762 1,616 1,616
Total Deadhead Miles 179 382 382
Total Miles 941 1,998 1,998
SYVT DAR Performance Indicators
DAR Passengers per RVS Mile 0.29 0.27 0.27
DAR Passengers per RVS Hour 1.10 1.09 1.09
On-Time Performance 97.40% 97.10% 97.10%
6868
All Dial-A-Ride (Ridership Distribution Report) Aug-25
Week 1 2 3 4 5
Start Aug-1 Aug-4 Aug-11 Aug-18 Aug-25 Total
End Aug-3 Aug-10 Aug-17 Aug-24 Aug-31
Cash 5 12 11 7 8 43
Pass 9 35 25 43 38 150
Free 4 8 7 4 8 31
Passenger Totals 18 55 43 54 54 224
W/C Lift Deployments 4 19 15 13 21 72
Day Mondays Tuesdays Wednesdays Thursdays Fridays Saturdays Sundays Total Cash 3 2 4 2 2 1 29 43
Pass 14 7 28 26 37 6 32 150
Free 0 2 2 0 0 0 27 31
Passenger Totals 17 11 34 28 39 7 88 224
W/C Lift Deployments 11 2 19 10 2 0 28 72
Cash Pass Free Total W/C Lift
19% 67% 14% 100% 16%
Dial-A-Ride Performance Indicators August 2025
Passengers Per RVS Mile 0.29
Passengers Per RVS Hour 1.10
6969
Solvang Dial-A-Ride (Ridership Distribution Report) Aug-25 Week 1 2 3 4 5
Start Aug-1 Aug-4 Aug-11 Aug-18 Aug-25 Total
End Aug-3 Aug-10 Aug-17 Aug-24 Aug-31
Cash 4 8 9 2 5 28
Pass 2 9 9 18 12 50
Free 3 6 4 2 5 20
Passenger Totals 9 23 22 22 22 98
W/C Lift Deployments 3 7 8 5 6 29
Day Mondays Tuesdays Wednesdays Thursdays Fridays Saturdays Sundays Total Cash 2 1 4 0 1 0 20 28
Pass 4 6 10 6 18 2 4 50
Free 0 1 2 0 0 0 17 20
Passenger Totals 6 8 16 6 19 2 41 98
W/C Lift Deployments 3 1 5 2 1 0 17 29
Cash Pass Free Total W/C Lift
29% 51% 20% 100% 15%
7070
Buellton Dial-A-Ride (Ridership Distribution Report) Aug-25 Week 1 2 3 4 5
Start Aug-1 Aug-4 Aug-11 Aug-18 Aug-25 Total
End Aug-3 Aug-10 Aug-17 Aug-24 Aug-31
Cash 1 4 2 5 3 15
Pass 5 17 11 20 21 74
Free 1 2 3 2 3 11
Passenger Totals 7 23 16 27 27 100
W/C Lift Deployments 1 9 6 7 13 36
Day Mondays Tuesdays Wednesdays Thursdays Fridays Saturdays Sundays Total Cash 1 1 0 2 1 1 9 15
Pass 8 1 13 17 12 4 19 74
Free 0 1 0 0 0 0 10 11
Passenger Totals 9 3 13 19 13 5 38 100
W/C Lift Deployments 6 1 9 8 1 0 11 36
Cash Pass Free Total W/C Lift
15% 74% 11% 100% 18%
7171
County Dial-A-Ride (Ridership Distribution Report) Aug-25 Week 1 2 3 4 5
Start Aug-1 Aug-4 Aug-11 Aug-18 Aug-25 Total
End Aug-3 Aug-10 Aug-17 Aug-24 Aug-31
Cash 0 0 0 0 0 0
Pass 2 9 5 5 5 26
Free 0 0 0 0 0 0
Passenger Totals 2 9 5 5 5 26
W/C Lift Deployments 0 3 1 1 2 7
Day Mondays Tuesdays Wednesdays Thursdays Fridays Saturdays Sundays Total Cash 0 0 0 0 0 0 0 0
Pass 2 0 5 3 7 0 9 26
Free 0 0 0 0 0 0 0 0
Passenger Totals 2 0 5 3 7 0 9 26
W/C Lift Deployments 2 0 5 0 0 0 0 7
Cash Pass Free Total W/C Lift
0% 100% 0% 100% 13%
7272
SYVT Dial-A-Ride (Miles and Hours Report)
Aug-25
Dial-A-Ride #REF!
Week 1 2 3 4 5
Start Aug-1 Aug-4 Aug-11 Aug-18 Aug-25 Total
End Aug-3 Aug-10 Aug-17 Aug-24 Aug-31
Service Days 2 7 7 7 7 30
Average Revenue Vehicle Service Hours 7.04 7.00 6.03 7.01 7.00 6.78 Billed Revenue Vehicle Service Hours 14.08 49.00 42.18 49.10 49.00 203.37 Deadhead Hours 1.73 3.30 2.75 3.67 5.05 16.50
Total Vehicle Hours 15.82 52.30 44.93 52.77 54.05 219.87 Average Revenue Vehicle Service Miles 40 30 20 24 24 25 Billed Revenue Vehicle Service Miles 79 208 138 167 170 762 Deadhead Miles 14 39 39 48 39 179
Total Vehicle Miles 93 247 177 215 209 941
Day Mondays Tuesdays Wednesdays Thursdays Fridays Saturdays Sundays Total Service Days 4 4 4 4 4 5 5 30
Average Revenue Vehicle Service Hours 7.00 7.00 7.00 7.00 7.00 5.60 7.07 6.78 Billed Revenue Vehicle Service Hours 28.00 28.00 28.00 28.00 28.00 28.00 35.37 203.37 Deadhead Hours 1.00 1.53 1.92 2.18 2.72 4.28 2.87 16.50 Total Vehicle Hours 29.00 29.53 29.92 30.18 30.72 32.28 38.23 219.87 Average Revenue Vehicle Service Miles 12 8 33 19 32 6 64 25 Billed Revenue Vehicle Service Miles 48 33 133 74 126 30 318 762 Deadhead Miles 13 12 32 32 26 21 43 179
Total Vehicle Miles 61 45 165 106 152 51 361 941
7373
SYVT Dial-A-Ride Aug-25
Monthly Totals DAR
Revenue Hours 203.37
Per Hour Cost $52.61
Total Cost this Month $10,699.30
Fare Box Revenue $180.75
Farebox Recovery Ratio 1.69%
SYVT Dial-A-Ride (Revenue Report) Aug-25
Pass Sales + Fares
Week Week Ending DAR Passes -
Ticket Sales
DAR Fares
Cash
Collected
Total
Collected/
Actual Bank
Deposits
Projected
DAR Fares
Cash
Projected
Cash v.
Actual Cash
Variance
1 August 3 $0.00 $11.25 $11.25 $11.25 $0.00
2 August 10 $0.00 $24.50 $24.50 $24.50 $0.00
3 August 17 $17.50 $43.75 $61.25 $22.75 $21.00
4 August 24 $17.50 $14.25 $31.75 $14.25 $0.00
5 August 31 $35.00 $17.00 $52.00 $14.00 $3.00
Totals $70.00 $110.75 $180.75 $86.75 $24.00
Aug 2025 DAR Passes -
Ticket Sales
DAR Fares
Cash
Collected
Total
DAR Revenue 39% 61% 100%
7474
Projected DAR Fares Aug-25
Week Ending
Mon -Sat
Senior/ADA
Cash
Sun
General Cash Total Projected
1 August 3
Passengers 0 5 5
Fare Value $1.75 $2.25
Projected Deposit $0.00 $11.25 $11.25
2 August 10
Passengers 5 7 12
Fare Value $1.75 $2.25
Projected Deposit $8.75 $15.75 $24.50
3 August 17
Passengers 4 7 11
Fare Value $1.75 $2.25
Projected Deposit $7.00 $15.75 $22.75
4 August 24
Passengers 3 4 7
Fare Value $1.75 $2.25
Projected Deposit $5.25 $9.00 $14.25
5 August 31
Passengers 8 0 8
Fare Value $1.75 $2.25
Projected Deposit $14.00 $0.00 $14.00
Totals $35.00 $51.75 $86.75
Ridership/Fare Break-Up
Cash Pass-Tickets Free Total
DAR Passenger Counts 43 150 31 224
% Ridership 19% 67% 14% 100%
Projected Farebox Recovery
Revenue Vehicle Hours 203.37
Per Revenue Vehicle Hour Cost $52.61
Total Cost This Month $10,699.30
Projected Cash Fare Deposits $86.75
Projected DAR Pass/Tickets $262.50
Projected Farebox Recovery Ratio 3.26%
7575
SYVT
Fixed Route Data Analysis Report
Aug-25
26 Service Days
ALL FIXED ROUTES TOTAL
Ridership Totals EXPRESS LOS OLIVOS
LOOP
Current
Month Current QTR FY YTD
General Fare Cash 1,124 181 1,305 2,335 2,335
Senior Cash 630 115 745 1,625 1,625
ADA Certified Cash 522 41 563 1,123 1,123
Pass Adult 192 20 212 456 456
Pass Senior / ADA Cert 102 11 113 249 249
Monthly Pass Reg 48 15 63 108 108
Monthly Pass Snr 79 8 87 209 209
Monthly Pass ADA 106 36 142 286 286
NEW Summer Youth Pass 0 0 0 0 0
Transfers 214 59 273 500 500
Free < 5 82 3 85 164 164
Free PA 0 0 0 0 0
Passengers 3,099 489 3,588 7,055 7,055
Bikes 115 36 151 269 269
Lifts 3 0 3 6 6
W/C 3 0 3 6 6
Accessibile Service 6 0 6 12 12
Miles and Hours
Total Billed RVSH 624.04 216.94 ( ( 840.98) ( 1,670.83) 1,670.83) Total Non-Revenue Hours 46.78 47.32 94 197 197
Total Hours 670.82 264.26 ( ( 935.08) ( 1,867.51) 1,867.51) Total Revenue Miles 8,612 3,599 12,211 23,839 23,839
Total Non-Revenue Miles 106 79 185 463 463
Total Miles 8,718 3,678 12,396 24,302 24302
Performance Indicators
Passengers per RVS Mile 0.36 0.14 0.29 0.30 0.30
Passengers per RVS Hour 4.97 2.25 4.27 4.22 4.22
On-Time Performance 97% 100% 99% 0.97 97%
Fares EXP Cash LOL Cash Total On Route Pass Sales Total Revenue August 2025 $2,973.89 $561.81 $3,535.70 $461.00 $3,996.70 7676
Ridership Distribution Report - All Routes (Express / Los Olivos Loop) Aug-25 Week 1 2 3 4 5 All
Start Aug-1 Aug-4 Aug-11 Aug-18 Aug-25 Service
End Aug-3 Aug-10 Aug-17 Aug-24 Aug-31 Total
General Fare Cash 123 297 273 326 286 1,305
Senior Cash 64 178 208 160 135 745
ADA Certified Cash 28 125 121 145 144 563
Pass Adult 11 49 50 50 52 212
Pass Senior / ADA Cert 9 30 17 31 26 113
Monthly Pass Reg 5 21 17 10 10 63
Monthly Pass Snr 5 23 19 25 15 87
Monthly Pass ADA 7 35 30 43 27 142
NEW Summer Youth Pass 0 0 0 0 0 0
Transfers 22 73 46 73 59 273
Free < 5 6 14 10 27 28 85
Free PA 0 0 0 0 0 0
Passenger Totals 280 845 791 890 782 3,588
Bikes 10 36 36 34 35 151
Lifts 1 0 1 1 0 3
W/C 0 0 1 1 1 3
Accessible Service 1 0 2 2 1 6
Service Days 2 6 6 6 6 26
Average Revenue Vehicle Service Hours 29.75 33.14 30.92 33.47 32.71 32.35 Billed Revenue Vehicle Service Hours 59.49 198.83 185.55 200.83 196.28 840.98 Deadhead Hours 6.83 21.10 22.42 22.07 21.68 94.10
Total Vehicle Hours 66.33 219.93 207.96 222.90 217.96 935.08 Average Revenue Vehicle Service Miles 462 475 448 457 502 470 Billed Revenue Vehicle Service Miles 924 2848 2688 2739 3012 12,211 Deadhead Miles 20 32 44 42 47 185
Total Vehicle Miles 944 2,880 2,732 2,781 3,059 12,396
Day Mondays Tuesdays Wednesdays Thursdays Fridays Saturdays Total General Fare Cash 145 219 237 164 253 287 1,305
Senior Cash 132 121 111 118 138 125 745
ADA Certified Cash 92 116 81 97 114 63 563
Pass Adult 26 40 38 34 46 28 212
Pass Senior / ADA Cert 25 23 11 16 22 16 113
Monthly Pass Reg 9 17 7 12 10 8 63
Monthly Pass Snr 12 14 13 13 18 17 87
Monthly Pass ADA 27 26 24 11 29 25 142
NEW Summer Youth Pass 0 0 0 0 0 0 0
Transfers 47 55 35 32 48 56 273
Free < 5 14 13 27 15 16 0 85
Free PA 0 0 0 0 0 0 0
Passenger Totals 529 644 584 512 694 625 3,588
Bikes 32 15 26 31 30 17 151
Lifts 0 1 1 0 1 0 3
W/C 0 1 1 1 0 0 3
Accessible Service 0 2 2 1 1 0 6
Service Days 4 4 4 4 5 5 26
Average Revenue Vehicle Service Hours 32.37 31.54 33.44 33.46 31.97 31.58 32.35 Billed Revenue Vehicle Service Hours 129.49 126.15 133.77 133.84 159.85 157.88 840.98 Deadhead Hours 14.63 14.60 14.07 15.55 17.57 17.68 94.10 Total Vehicle Hours 144.12 140.75 147.84 149.39 177.42 175.57 935.08 Average Revenue Vehicle Service Miles 473 468 486 454 450 488 470 Billed Revenue Vehicle Service Miles 1891 1870 1943 1817 2251 2439 12,211 Deadhead Miles 24 33 29 24 32 43 185
Total Vehicle Miles 1,915 1,903 1,972 1,841 2,283 2,482 12,396 7777
Ridership Distribution Report - Express Routes AM/PM Aug-25 Week 1 2 3 4 5 Express
Start Aug-1 Aug-4 Aug-11 Aug-18 Aug-25 Service
End Aug-3 Aug-10 Aug-17 Aug-24 Aug-31 Total
General Fare Cash 108 252 249 278 237 1,124
Senior Cash 53 145 183 135 114 630
ADA Certified Cash 27 122 115 133 125 522
Pass Adult 9 45 42 47 49 192
Pass Senior / ADA Cert 7 30 16 27 22 102
Monthly Pass Reg 2 18 12 8 8 48
Monthly Pass Snr 4 21 18 22 14 79
Monthly Pass ADA 6 24 23 33 20 106
NEW Summer Youth Pass 0 0 0 0 0 0
Transfers 20 55 38 57 44 214
Free < 5 6 14 10 24 28 82
Free PA 0 0 0 0 0 0
Passenger Totals 242 726 706 764 661 3,099
Bikes 10 27 27 24 27 115
Lifts 1 0 1 1 0 3
W/C 0 0 1 1 1 3
Accessible Service 1 0 2 2 1 6
Service Days 2 6 6 6 6 26
Average Revenue Vehicle Service Hours 23.53 24.38 23.73 24.42 23.63 24.00 Billed Revenue Vehicle Service Hours 47.06 146.29 142.41 146.52 141.76 624.04 Deadhead Hours 3.00 10.30 12.42 10.70 10.37 46.78
Total Vehicle Hours 50.06 156.59 154.82 157.22 152.12 670.82 Average Revenue Vehicle Service Miles 349 317 322 322 359 331 Billed Revenue Vehicle Service Miles 698 1904 1930 1929 2151 8,612 Deadhead Miles 11 19 24 24 28 106
Total Vehicle Miles 709 1,923 1,954 1,953 2,179 8,718
Day Mondays Tuesdays Wednesdays Thursdays Fridays Saturdays Total General Fare Cash 116 196 206 145 207 254 1,124
Senior Cash 117 103 93 91 117 109 630
ADA Certified Cash 82 109 74 91 103 63 522
Pass Adult 23 40 32 30 43 24 192
Pass Senior / ADA Cert 23 20 8 16 21 14 102
Monthly Pass Reg 7 15 4 12 6 4 48
Monthly Pass Snr 11 12 12 13 17 14 79
Monthly Pass ADA 21 20 16 7 22 20 106
NEW Summer Youth Pass 0 0 0 0 0 0 0
Transfers 28 48 30 25 40 43 214
Free < 5 14 13 24 15 16 0 82
Free PA 0 0 0 0 0 0 0
Passenger Totals 442 576 499 445 592 545 3,099
Bikes 24 11 20 23 22 15 115
Lifts 0 1 1 0 1 0 3
W/C 0 1 1 1 0 0 3
Accessible Service 0 2 2 1 1 0 6
Service Days 4 4 4 4 5 5 26
Average Revenue Vehicle Service Hours 23.29 23.87 24.39 24.37 24.01 24.06 24.00 Billed Revenue Vehicle Service Hours 93.16 95.49 97.54 97.48 120.05 120.32 624.04 Deadhead Hours 6.58 7.52 6.62 8.23 8.02 9.82 46.78
Total Vehicle Hours 99.74 103.01 104.16 105.71 128.07 130.13 670.82 Average Revenue Vehicle Service Miles 325 337 340 321 320 346 331 Billed Revenue Vehicle Service Miles 1298 1347 1358 1282 1599 1728 8,612 Deadhead Miles 13 19 16 13 17 28 106
Total Vehicle Miles 1,311 1,366 1,374 1,295 1,616 1,756 8,718 7878
Boarding Cities Ridership Distribution Report - EXPRESS Aug-25 Week 1 2 3 4 5
Start Aug 1 Aug 4 Aug 11 Aug 18 Aug 25 EXPRESS Service
End Aug 3 Aug 10 Aug 17 Aug 24 Aug 31 Total
Express Buellton Solvang County Buellton Solvang County Buellton Solvang County Buellton Solvang County Buellton Solvang County Buellton Total Solvang Total County Total General Fare Cash 45 57 6 109 104 39 100 112 37 129 115 34 102 98 37 485 486 153 1124 Senior Cash 21 23 9 64 60 21 68 84 31 58 53 24 53 49 12 264 269 97 630 ADA Certified Cash 8 17 2 60 55 7 61 48 6 70 52 11 57 62 6 256 234 32 522 Pass Adult 4 5 0 17 27 1 13 29 0 25 21 1 22 26 1 81 108 3 192 Pass Senior / ADA Cert 1 4 2 12 9 9 3 10 3 9 12 6 11 8 3 36 43 23 102 Monthly Pass Reg 0 2 0 3 14 1 0 10 2 0 5 3 1 6 1 4 37 7 48 Monthly Pass Snr 0 4 0 7 8 6 4 9 5 9 8 5 4 5 5 24 34 21 79 Monthly Pass ADA 2 3 1 11 13 0 11 10 2 13 18 2 9 11 0 46 55 5 106 NEW Summer Youth Pass 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Transfers 0 20 0 0 55 0 0 38 0 0 57 0 0 44 0 0 214 0 214 Free < 5 2 4 0 9 5 0 8 2 0 19 5 0 22 6 0 60 22 0 82
Free PA 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Passenger Totals 83 139 20 292 350 84 268 352 86 332 346 86 281 315 65 1256 1502 341 3,099 Bikes 6 3 1 11 11 5 8 16 3 8 13 3 11 12 4 44 55 16 115
Lifts 0 1 0 0 0 0 0 1 0 0 1 0 0 0 0 0 3 0 3 W/C 0 0 0 0 0 0 0 1 0 0 1 0 0 1 0 0 3 0 3 Accessible Service 0 1 0 0 0 0 0 2 0 0 2 0 0 1 0 0 6 0 6 Day Mondays Tuesdays Wednesdays Thursdays Fridays Saturdays Buellton Solvang County Buellton Solvang County Buellton Solvang County Buellton Solvang County Buellton Solvang County Buellton Solvang County Buellton Solvang County Total Total Total Total General Fare Cash 56 42 18 89 74 33 82 101 23 68 56 21 89 91 27 101 122 31 485 486 153 1124 Senior Cash 61 45 11 41 40 22 37 44 12 36 41 14 52 48 17 37 51 21 264 269 97 630 ADA Certified Cash 52 26 4 55 44 10 37 35 2 43 44 4 39 55 9 30 30 3 256 234 32 522 Pass Adult 14 9 0 14 26 0 13 18 1 12 16 2 18 25 0 10 14 0 81 108 3 192 Pass Senior / ADA Cert 10 6 7 6 11 3 4 1 3 4 8 4 7 10 4 5 7 2 36 43 23 102 Monthly Pass Reg 2 5 0 1 13 1 0 4 0 1 7 4 0 5 1 0 3 1 4 37 7 48 Monthly Pass Snr 6 3 2 3 5 4 3 6 3 6 5 2 3 7 7 3 8 3 24 34 21 79 Monthly Pass ADA 11 8 2 8 12 0 8 7 1 1 6 0 8 12 2 10 10 0 46 55 5 106 NEW Summer Youth Pass 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Transfers 0 28 0 0 48 0 0 30 0 0 25 0 0 40 0 0 43 0 0 214 0 214 Free < 5 12 2 0 10 3 0 11 13 0 15 0 0 12 4 0 0 0 0 60 22 0 82 Free PA 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Passenger Totals 224 174 44 227 276 73 195 259 45 186 208 51 228 297 67 196 288 61 1256 1502 341 3,099 Bikes 10 9 5 5 6 0 7 9 4 6 14 3 8 11 3 8 6 1 44 55 16 115 Lifts 0 0 0 0 1 0 0 1 0 0 0 0 0 1 0 0 0 0 0 3 0 3 W/C 0 0 0 0 1 0 0 1 0 0 1 0 0 0 0 0 0 0 0 3 0 3 Accessible Service 0 0 0 0 2 0 0 2 0 0 1 0 0 1 0 0 0 0 0 6 0 6 7979
SYVT Express Routes (Recovery Ratio)
Aug-25
Express Fares
Monthly Totals
Revenue Hours ( 624.04)
Per Hour Cost ($ 52.61 )
Total Cost this Month ($ 32,830.74 )
Express Revenue ($ 3,434.89 )
Actual Recovery Ratio 10.46%
SYVT Express Routes (Revenue Report)
Projected Fares + Pass Sales
WK Ending Pass Sales Farebox Cash
Fares Total
Projected Total
Cash Fares
(based on
ridership)
Variance Cash
Projected v.
Actual
1 3-Aug $117.50 $262.54 $380.04 $248.50 $14.04
2 10-Aug $117.50 $675.30 $792.80 $650.75 $24.55
3 17-Aug $30.00 $700.59 $730.59 $688.50 $12.09
4 24-Aug $90.00 $719.36 $809.36 $685.50 $33.86
5 31-Aug $106.00 $616.10 $722.10 $591.75 $24.35
Totals $461.00 $2,973.89 $3,434.89 $2,865.00 $108.89
8080
Ridership Distribution Report - Los Olivos Loop Aug-25
Week 1 2 3 4 5 Express
Start Aug-1 Aug-4 Aug-11 Aug-18 Aug-25 Service
End Aug-3 Aug-10 Aug-17 Aug-24 Aug-31 Total
General Fare Cash 15 45 24 48 49 181
Senior Cash 11 33 25 25 21 115
ADA Certified Cash 1 3 6 12 19 41
Pass Adult 2 4 8 3 3 20
Pass Senior / ADA Cert 2 0 1 4 4 11
Monthly Pass Reg 3 3 5 2 2 15
Monthly Pass Snr 1 2 1 3 1 8
Monthly Pass ADA 1 11 7 10 7 36
NEW Summer Youth Pass 0 0 0 0 0 0
Transfers 2 18 8 16 15 59
Free < 5 0 0 0 3 0 3
Free PA 0 0 0 0 0 0
Passenger Totals 38 119 85 126 121 489
Bikes 0 9 9 10 8 36
Lifts 0 0 0 0 0 0
W/C 0 0 0 0 0 0
Accessible Service 0 0 0 0 0 0
Service Days 2 6 6 6 6 26
Average Revenue Vehicle Service Hours 6.22 8.76 7.19 9.05 9.09 8.34 Billed Revenue Vehicle Service Hours 12.43 52.54 43.14 54.31 54.52 216.94 Deadhead Hours 3.83 10.80 10.00 11.37 11.32 47.32
Total Vehicle Hours 16.26 63.34 53.14 65.67 65.84 264.26 Average Revenue Vehicle Service Miles 113 157 126 135 144 138 Billed Revenue Vehicle Service Miles 226 944 758 810 861 3,599 Deadhead Miles 9 13 20 18 19 79
Total Vehicle Miles 235 957 778 828 880 3,678
Day Mondays Tuesdays Wednesdays Thursdays Fridays Saturdays Total General Fare Cash 29 23 31 19 46 33 181
Senior Cash 15 18 18 27 21 16 115
ADA Certified Cash 10 7 7 6 11 0 41
Pass Adult 3 0 6 4 3 4 20
Pass Senior / ADA Cert 2 3 3 0 1 2 11
Monthly Pass Reg 2 2 3 0 4 4 15
Monthly Pass Snr 1 2 1 0 1 3 8
Monthly Pass ADA 6 6 8 4 7 5 36
NEW Summer Youth Pass 0 0 0 0 0 0 0
Transfers 19 7 5 7 8 13 59
Free < 5 0 0 3 0 0 0 3
Free PA 0 0 0 0 0 0 0
Passenger Totals 87 68 85 67 102 80 489
Bikes 8 4 6 8 8 2 36
Lifts 0 0 0 0 0 0 0
W/C 0 0 0 0 0 0 0
Accessible Service 0 0 0 0 0 0 0
Service Days 4 4 4 4 5 5 26
Average Revenue Vehicle Service Hours 9.08 7.67 9.06 9.09 7.96 7.51 8.34 Billed Revenue Vehicle Service Hours 36.33 30.66 36.23 36.36 39.80 37.57 216.94 Deadhead Hours 8.05 7.08 7.45 7.32 9.55 7.87 47.32
Total Vehicle Hours 44.38 37.74 43.68 43.68 49.35 45.43 264.26 Average Revenue Vehicle Service Miles 148 131 146 134 130 142 138 Billed Revenue Vehicle Service Miles 593 523 585 535 652 711 3,599 Deadhead Miles 11 14 13 11 15 15 79
Total Vehicle Miles 604 537 598 546 667 726 3,678
8181
Boarding Cities Ridership Distribution Report - LOS OLIVOS EXPRESS Aug-25 Week 1 2 3 4 5
Start Aug 1 Aug 4 Aug 11 Aug 18 Aug 25 LOS OLIVOS EXPRESS Service End Aug 3 Aug 10 Aug 17 Aug 24 Aug 31 Total
Express Buellton Solvang County Buellton Solvang County Buellton Solvang County Buellton Solvang County Buellton Solvang County Buellton Total Solvang Total County Total General Fare Cash 0 2 13 0 16 29 0 8 16 0 21 27 0 24 25 0 71 110 181 Senior Cash 0 2 9 0 10 23 0 14 11 0 9 16 0 7 14 0 42 73 115 ADA Certified Cash 0 1 0 0 2 1 0 4 2 0 10 2 0 15 4 0 32 9 41 Pass Adult 0 1 1 0 1 3 0 2 6 0 3 0 0 3 0 0 10 10 20 Pass Senior / ADA Cert 0 1 1 0 0 0 0 1 0 0 2 2 0 2 2 0 6 5 11 Monthly Pass Reg 0 2 1 0 2 1 0 2 3 0 2 0 0 2 0 0 10 5 15 Monthly Pass Snr 0 1 0 0 0 2 0 0 1 0 2 1 0 0 1 0 3 5 8 Monthly Pass ADA 0 0 1 0 4 7 0 3 4 0 4 6 0 2 5 0 13 23 36 NEW Summer Youth Pass 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Transfers 0 2 0 0 18 0 0 8 0 0 16 0 0 15 0 0 59 0 59
Free < 5 0 0 0 0 0 0 0 0 0 0 3 0 0 0 0 0 3 0 3
Free PA 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Passenger Totals 0 12 26 0 53 66 0 42 43 0 72 54 0 70 51 0 249 240 489 Bikes 0 0 0 0 4 5 0 5 4 0 6 4 0 6 2 0 21 15 36
Lifts 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 W/C 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Accessible Service 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Day Mondays Tuesdays Wednesdays Thursdays Fridays Saturdays Buellton Solvang County Buellton Solvang County Buellton Solvang County Buellton Solvang County Buellton Solvang County Buellton Solvang County Buellton Solvang County Total Total Total Total General Fare Cash 0 12 17 0 8 15 0 10 21 0 13 6 0 15 31 0 13 20 0 71 110 181 Senior Cash 0 5 10 0 6 12 0 6 12 0 9 18 0 11 10 0 5 11 0 42 73 115 ADA Certified Cash 0 8 2 0 7 0 0 5 2 0 4 2 0 8 3 0 0 0 0 32 9 41 Pass Adult 0 2 1 0 0 0 0 4 2 0 0 4 0 2 1 0 2 2 0 10 10 20 Pass Senior / ADA Cert 0 2 0 0 2 1 0 1 2 0 0 0 0 0 1 0 1 1 0 6 5 11 Monthly Pass Reg 0 1 1 0 1 1 0 2 1 0 0 0 0 3 1 0 3 1 0 10 5 15 Monthly Pass Snr 0 0 1 0 1 1 0 0 1 0 0 0 0 1 0 0 1 2 0 3 5 8 Monthly Pass ADA 0 2 4 0 2 4 0 4 4 0 0 4 0 3 4 0 2 3 0 13 23 36 NEW Summer Youth Pass 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Transfers 0 19 0 0 7 0 0 5 0 0 7 0 0 8 0 0 13 0 0 59 0 59 Free < 5 0 0 0 0 0 0 0 3 0 0 0 0 0 0 0 0 0 0 0 3 0 3
Free PA 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Passenger Totals 0 51 36 0 34 34 0 40 45 0 33 34 0 51 51 0 40 40 0 249 240 489 Bikes 0 4 4 0 3 1 0 2 4 0 4 4 0 6 2 0 2 0 0 21 15 36
Lifts 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 W/C 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Accessible Service 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 8282
SYVT Los Olivos Loop Routes (Recovery Ratio)
Aug-25
Express Fares
Monthly Totals
Revenue Hours ( 216.94)
Per Hour Cost ($ 52.61 )
Total Cost this Month ($ 11,413.21 )
Express Revenue ($ 561.81 )
Actual Recovery Ratio 4.92%
SYVT Los Olivos Loop Routes (Revenue Report)
Projected Fares + Pass Sales
WK Ending Farebox Cash
Fares Total
Projected Total
Cash Fares
(based on
ridership)
Variance Cash
Projected v.
Actual
1 3-Aug $47.17 $47.17 $37.00 $10.17
2 10-Aug $135.25 $135.25 $111.00 $24.25
3 17-Aug $106.53 $106.53 $71.75 $34.78
4 24-Aug $129.40 $129.40 $112.25 $17.15
5 31-Aug $143.46 $143.46 $114.00 $29.46
Totals $561.81 $561.81 $446.00 $115.81
8383
EXPRESS ROUTES - Ridership Counts By Hour Aug-25
Express Route AM 6:30-7:30 7:30-8:30 8:30-9:30 9:30-10:30 10:30-11:30 11:30-12:30 Total Passengers 359 328 274 2 306 282 1551
Express Route PM 12:30-13:30 13:30-14:30 14:30-15:30 15:30-16:30 16:30-17:30 17:30-18:30 18:30-19:00 Total Passengers 296 177 403 182 207 220 63 1548
LOL 7:00 8:00 9:00 11:00 12:00 14:30 15:30 17:30 Total Total Passengers 43 95 36 40 42 73 0 160 489 3588
8484
CITY COUNCIL STAFF REPORT
Agenda Item 6.e
Meeting Date: September 22, 2025
SUBJECT: Law Enforcement Services Annual Report
PREPARED BY: Randy Murphy, City Manager
DISCUSSION:
The City of Solvang contracts with the Santa Barbara County Sheriff’s Office (SBSO) for patrol, traffic enforcement, investigations, community policing, and targeted supplemental services. Lt. Travis Henderson has assumed command following the retirement of Chief of Police Mark Valencia. He has submitted the annual crime statistics and service overview for 2023–2025. Topics covered include: City recap; homeless activity trends; Part One crimes; Part Two crimes (e.g., simple assault, forgery, embezzlement, vandalism, weapons, vice, sex and drug offenses, DUI, disorderly conduct); and calls for service. He will present the data for calendar years 2024 and 2025 to the Council in early 2026.
RECOMMENDED MOTION:
“I move to receive and file the Annual Report on Law Enforcement Services.” ALTERNATIVES:
1. Provide direction to staff and SBSO for additional analysis (e.g., targeted categories, deployment options, community policing initiatives) and return at a future meeting.
2. Continue the item to a future date to allow for additional community input or data.
FISCAL IMPACT:
None
ATTACHMENTS:
A. 2025 Annual Report on Solvang Law Enforcement Services – Crime Statistics (PowerPoint Presentation)
8585
CITY OF SOLVANG
POLICE SERVICES
8686
2023 to 2024 2023 2024
Part 1 Crimes 7.0% Increase 57 61
Part 2 Crimes 2.4% Increase 167 171
Traffic Collisions 35.7% Increase 14 19
Calls for Service 7.4% Increase 4,150 4,456
CITY OF SOLVANG
RECAP
8787
CITY OF SOLVANG
HOMELESS ACTIVITY
Calls for Service Reports Taken Arrests/Citations
2024 150 44 26
2023 111 45 29
2022 87 39 20
2021 91 35 16
2020 93 34 18
8888
CITY OF SOLVANG
HOMELESS ACTIVITY
93 34
18 91
35 16
87 39
20 111
45 29
150
44 26
0 20
40 60
80 100
120
140
160
Calls for Service Reports Taken Arrest/Citations
2020 2021 2022 2023 2024
8989
January - July
2024 2025
Homicide 0 0 Violent Crimes Rape 1 0
Robbery 0 0
Agg Assault 1 5
Total 2 5
Burglary 5 5 Property Crimes Larceny 14 14
MV Theft 3 1
Arson 0 0
Total 22 20
Part 1 Crimes Total 24 25
CITY OF SOLVANG
PART ONE CRIMES
9090
2020 2021 2022 2023 2024
Homicide 0 0 0 0 0 Violent Crimes Rape 0 0 2 0 1
Robbery 1 4 1 1 0
Agg Assault 5 7 9 4 3
Total 6 11 12 5 4
Burglary 8 8 13 6 10 Property Crimes Larceny 55 70 51 42 40 MV Theft 3 5 6 3 5
Arson 0 0 0 1 2
Total 66 83 70 52 57
106 113 92 57 61 Part 1 Crimes
Total
CITY OF SOLVANG
PART ONE CRIMES
9191
CITY OF SOLVANG
PART ONE CRIMES
106
113
92 57
61 -
20 40
60 80
100
120
2020 2021 2022 2023 2024
9292
CITY OF SOLVANG
PART TWO CRIMES
2020 2021 2022 2023 2024
Total 180 187 165 167 171
All Other Offenses 58 60 53 49 52
Curfew & Loitering 0 2 0 0 0
Disorderly Conduct 4 0 0 3 4
Drugs 17 27 14 14 16
Drunkenness 16 12 8 7 17
DUI 20 21 27 32 25
Embezzlement 0 0 1 0 0
Forgery & Counterfeit 5 3 10 9 7
Fraud 2 10 10 5 5
Liquor Laws 6 0 0 0 1
Offense Against Family/Child 1 2 0 1 2
Prostitution/Vice 0 0 0 0 0
Runaways 0 1 0 0 0
Sex Offenses 4 4 1 0 1
Simple Assault 32 21 22 36 20
Stolen Property: Buy/Receive/Possess 0 2 1 0 0
Vagrancy 0 0 0 0 0
Vandalism 15 17 14 9 17
Weapons 0 5 4 2 4
9393
CITY OF SOLVANG
PART TWO CRIMES
180
187
165
167
171
150
155
160
165
170
175
180
185
190
2020 2021 2022 2023 2024
Simple Assault, Forgery, Embezzlement, Buy/Sell/Receive Stolen Property, Vandalism, Weapons, Prostitution/Vice, Sex Offenses, Drug Offenses, Offenses Against Family/Child, DUI, Liquor Law Violations, Drunkenness, Disorderly Conduct, All Other Crimes, Suspicion, Curfew/Loitering, Runaways 9494
CITY OF SOLVANG
PART TWO CRIMES
17 16
20 6
32 15
0 27
12 21
0 21
17 5
14 8
27 0
22 14
4 14
7 32
0 36
9 2
16 17
25 1
20 17
4 0
5 10
15 20
25 30
35 40
Drugs Drunkness DUI Liquor Laws Simple Assaults Vandalism Weapons 2020 2021 2022 2023 2024
9595
CITY OF SOLVANG
CALLS FOR SERVICE
4,684 4,890
4,456
4,150
4,456
-
1,000
2,000
3,000
4,000
5,000
6,000
2020 2021 2022 2023 2024
9696
QUESTIONS / COMMENTS
9797
CITY COUNCIL STAFF REPORT
AGENDA ITEM 6.f
Meeting Date: September 22, 2025
SUBJECT: Approving the Salary Schedule regarding the Position of City Manager for the periods from April 28, 2023 To July 31, 2023 and from July 1, 2024 to June 30, 2025 PREPARED BY: Chelsea O’Sullivan, Legal Counsel
Wendy Berry, Administrative Services Director
DISCUSSION:
The California Public Employees’ Retirement System (CalPERS) regulations, specified in Title 2 of the California Code of Regulations Section 570.5 (CCR 570.5), require pay schedules (salary schedules) be approved and adopted by the City Council in a public meeting for the position of City Manager.
The City Manager’s pay rate is determined in closed session and approved in open session at a regular City Council meeting. The City Council approved the City Manager’s pay rate on April 10, 2023, July 8, 2024 and again on June 23, 2025 (effective July 1, 2025).
Resolution 25-1302, if adopted, would adopt and approve salary schedules for the City Manager position for the periods of April 28, 2023 through July 31, 2023 and July 1, 2024 through June 30, 2025 consistent with CalPERS regulations.
RECOMMENDED MOTION:
I move the City Council adopt Resolution No. 25-1302.
ALTERNATIVES:
None.
FISCAL IMPACT:
None.
ATTACHMENTS:
A. Resolution 25-1302
9898
CC Resolution 25-1302 City Manager Salary Schedule
RESOLUTION NO. 25-1302
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOLVANG, CALIFORNIA APPROVING
THE SALARY SCHEDULE REGARDING THE POSITION OF CITY MANAGER FOR THE PERIODS FROM APRIL 28, 2023 TO JULY 31, 2023 AND FROM JULY 1, 2024 TO JUNE 30, 2025 WHEREAS, the California Public Employees’ Retirement System (CalPERS) regulations, specified in Title 2 of the California Code of Regulations Section 570.5 (CCR 570.5), require pay schedules (salary schedules) be approved and adopted by the City Council in a public meeting; and WHEREAS, the City would like to approve a salary schedule regarding the position of City Manager for the periods of April 28, 2023 to July 31, 2023 and July 1, 2024 to June 30, 2025 to comply with said requirements.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SOLVANG DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The Recitals set forth above are true and correct and are incorporated herein and adopted as findings in support of this Resolution.
SECTION 2. The City Council of the City of Solvang hereby adopts the Salary Schedule for the period of April 28, 2023 to July 31, 2023 set forth in Exhibit A to this Resolution, in accordance with Title 2 of the California Code of Regulations Section 570.5 and California Public Employees’ Retirement System (CalPERS).
SECTION 3. The City Council of the City of Solvang hereby adopts the Salary Schedule for the period of July 1, 2024 to June 30, 2025 set forth in Exhibit B to this Resolution, in accordance with Title 2 of the California Code of Regulations Section 570.5 and California Public Employees’ Retirement System (CalPERS).
SECTION 4. The City Council of the City of Solvang hereby directs staff to make the Salary Schedules in Exhibits A and B immediately accessible and available for public review during normal business hours pursuant to Title 2 of the California Code of Regulations Section 570.5 and to retain such schedules for not less than five years.
SECTION 5. This Resolution is effective immediately upon adoption.
SECTION 6. The City Clerk shall certify to the passage and adoption of this Resolution and shall cause a certified copy to be filed in the book of original resolutions.
PASSED, APPROVED AND ADOPTED this 22nd day of September, 2025.
_________________________________
David Brown, Mayor
APPROVED AS TO FORM: ATTEST:
__________________________________ __________________________________ Chelsea O’Sullivan, City Attorney Annamarie Porter, City Clerk 9999
CC Resolution 25-1302 City Manager Salary Schedule
STATE OF CALIFORNIA )
COUNTY OF SANTA BARBARA )ss
CITY OF SOLVANG )
I, Annamarie Porter, City Clerk of the City of Solvang, California do hereby certify that Resolution No. 25-1302 was passed and adopted by the City Council of the City of Solvang at a regular meeting of said City Council held on the 22nd day of September, 2025, and thereafter signed and approved by the Mayor and attested by the City Clerk, and that said resolution was adopted by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
________________________________
Annamarie Porter, City Clerk
100 100
CC Resolution 25-1302 City Manager Salary Schedule
EXHIBIT A
City of Solvang
Salary Range effective 4/28/2023 through 7/31/2023
Classification Hourly Monthly
City Manager $91.35 $15,834
101 101
CC Resolution 25-1302 City Manager Salary Schedule
EXHIBIT B
City of Solvang
Salary Range effective 7/1/2024 through 6/30/2025
Classification Hourly Monthly
City Manager $98.65 $17,099.33
102 102
CITY COUNCIL STAFF REPORT
Agenda Item 8.a
Meeting Date: September 22, 2025
SUBJECT: Request for Direction re Amendment to Vacation Rental/Short-Term Rental Ordinance
PREPARED BY: A. Rafael Castillo, AICP, Community Development Director DISCUSSION:
Background
At its August 11, 2025 meeting, the City Council directed staff to produce two draft ordinances for revisions to the short-term rental ordinance. One ordinance would allow short-term rentals (STR) only within the Village Mixed-Use (VMU) zoning district (formerly TRC zone), while grandfathering in certain existing permitted STR outside the VMU. A second draft ordinance would allow for STRs throughout the City in any zone that allows residential use, except for high-density residential zones.
Short Term Rental Ordinance Differences
The following table summarizes both ordinances and includes the differences between the two.
Topic Draft A — VMU Draft B — All Zones
Where permitted Only in Village Mixed-Use
(VMU).
Exception: pre-1/1/2025
permits outside VMU eligible
to apply
All zones that permit residential
uses,
Exception: R-3 and MHR and pre1/1/2025 permits in R-3 eligible to apply
Allowed Housing
types
Single Family Dwellings, Multi-family Dwellings (MFD), MFD in mixed-use.
Prohibited: live-work, caretaker, Single Room Occupancy, TwoUnit projects/SB-9 lot splits, ADUs/JADUs.
One permit per property/building for new permits after 1/1/2025.
Minimum distance /
spacing
N/A 500 ft property line–to–property
line between STRs citywide.
Exception: VMU exempt from
distance
Citywide cap on nonowner STRsN/A Cap of 40 non-owner-occupied STR permits; no cap on
homestay; first-come with waiting
list.
Affordability/state
program exclusions
Prohibited in units with affordable covenants/deeds; and projects with State Density Bonus, Builder Remedies, AB130/SB131 CEQA exemptions.
Permit required &
annual renewal
Permit required to rent/advertise; annual renewal or permit lapses and new app required
Transferability
(address/owner)
Tied to address & owner; non-transferable; ownership change requires a new app within 60 days
Transferability of pre2025 exceptionsPermits issued outside VMU are non-transferable
Permits issued in R-3 zones are
non-transferable
103 103
Topic Draft A — VMU Draft B — All Zones
Neighbor notification
on approval
Placeholder radius 'XXX-foot'
for non-owner-occupied
approvals; none for homestay,
Council needs to weigh in.
Sets 150-ft radius for non-owneroccupied approvals; none for homestay, council needs to weigh
in.
Max occupancy –
homestay (owneroccupied)
N/A Adds separate homestay table
with same overnight caps but
unlimited daytime guests
Parking Per §11-11-13.H (1 for studio/1, 2 for 2-4 bedrooms, 3 for 4 bedrooms plus); may use garage/carport/driveway, but not street.
Local contact
requirements
24/7; must be at STR within 60 minutes; keep info current for local contact.
Life-safety measures Smoke/CO; extinguisher; shutoff site plan; sprinklers 'bi-annual' inspection.
Noise / quiet hours No audible outdoor sound 10 pm–7 am; comply with Noise Ordinance.
Transient Occupancy
Tax (TOT)
Pay per Title 3, Chapter 2; paid directly to City
Violations: notice,
hotline, admin
citations
Fines consistent with Title 6, Chapter 5, Article A
Criminal fines Fines and penalties consistent with Section 11-17-5 and the general penalties provisions in Title 1, Chapter 3.
Transition / effective
date provisions
180 days to apply; failure → 6-month ineligibility after the 180-day window.
Homestays
At the last City Council meeting, no clear direction was given to allowing owner-occupied short-term rental units, or “home stay”. “Home stay rentals” allow for homeowners to only rent out rooms with a requirement for the homeowners to be present on site for stays during the overnight hours, typically from 10 pm to 7am. Homestays are not as popular as whole home rentals, but to provide an opportunity for homeowners to generate income on their properties for un-used rooms within their dwellings.
Typically, these types of vacation rental units are not as problematic, as the owner is required to stay on the premises.
Minimum Stay Requirements
City staff recommends implementing a minimum stay requirement. This can be 12 “overnight stays” per year. What this would mean is that a vacation rental truly is utilized as a vacation rental, versus just a one weekend per year vacation rental that does not generate any transient occupancy tax for the City and sits vacant for the majority of the year.
RECOMMENDED MOTION
None. Provide direction to staff as discussed below.
ALTERNATIVES:
1. City Council direct staff to move forward with Draft Amendments A, allowing short-term rental permits only within the Village Mixed-Use Zone. City Council should provide direction on whether to allow homestays, and notifications to surrounding property owners/tenants, and if the city should implement minimum stay requirements.
2. City Council direct staff to move forward with Draft Amendments B, allowing short term rental permits in all zones that allow residential uses with the exception of the MHR and R-3 zone for consistency with the adopted Housing Element. City Council show provide direction on whether to allow homestays, distance for notifications to surrounding property owners/tenants, distance that a 104 104
vacation rental needs to be from another vacation rental, and if the city should implement minimum stay requirements.
FISCAL IMPACT:
City staff time to craft the proposed ordinance amendments.
ATTACHMENTS:
A – Draft Ordinance A – Short Term Rental Permits Allowed in the VMU Only B – Draft Ordinance B – Short Term Rental Permits Allowed Throughout the City 105 105
§11-12-20 Short-term/vacation rental regulations – VMU Only A. Purpose.
1. This Section provides standards to regulate short-term rentals where allowed by this section and Chapters 6 through 7 of this Title. The intent of these requirements is to ensure short-term rentals are operated in a way that minimizes impacts on surrounding uses, residents of the City of Solvang, provide basic life safety measures, and operate consistent with applicable sections of the Municipal Code.
2. This Section is not intended to provide any owner of a single-family dwelling, multi-family dwelling, or mobile home with the right or privilege to violate any private conditions, covenants and restrictions applicable to the owner’s residence that may prohibit the use of an owner’s residence for short-term rental purposes as defined in this Section.
B. Applicability.
1. The provisions of this Section shall apply to all short-term rental units, including home stays (owner-occupied) and non-owner-occupied short-term rentals. All standards of the underlying zone shall continue to apply to a permitted short-term rental. This Section does not apply to legally established lodging, hotel, or motel uses, which are regulated separately.
C. Where Permitted.
1. Zones Permitted. Short Term Rental are permitted only in the Village Mixed-Use District (VMU).
a. Exception. Short Term Rental permits issued by the City of Solvang prior to XX, XX 2025 in locations outside of the VMU zone are eligible to apply for a short-term rental permit.
2. Allowed Residential Uses. Short-term rental units shall only be allowed within a legally constructed single-family dwelling, multi-family dwelling, multi-family dwellings within a mixed-use project as defined in Section 11-3-3 except short-term rentals shall be prohibited in the following types of dwellings:
a. Live-work units,
b. Caretaker residences,
c. Single Room Occupancy Facilities,
d. Two-Unit Housing Development projects,
e. Urban Lot Splits (SB-9 Lot Splits),
f. Accessory Dwelling Units and Junior Accessory Dwelling Units (Section 11-2-2), g. Any residence or development subject to an affordable housing covenant or deed restriction imposed or required by the city, projects with approved State Density Bonus, Builder Remedies, or projects that utilize AB 130/SB 131 CEQA exemptions, h. Recreational vehicles, motor homes, travel trailers, truck campers, tent trailers, boats, and other similar vehicles as determined by the Review Authority, as well as tents, yurts, and other structures placed by the property owner.
3. Density. Short-term rental permits shall be limited to the issuance of one permit per property or one permit per building when units share common walls within multi-unit dwellings or within a mixed-use project for all new permits issued after January 1, 2025.
D. Permit Required.
1. No person shall rent, offer to rent, or advertise for rent a residential dwelling to another person or group for a short-term rental without a short-term rental permit approved and issued in a manner provided for by this Section, except as specified in Subsection P.
2. A short-term rental permit must be renewed on an annual basis in order to remain valid.
If a short-term rental permit is not renewed prior to its expiration date, it shall expire automatically. Under such conditions, the owner shall be required to apply for and obtain a new short-term rental permit, subject to the regulations and rules in effect at the time an application is submitted.
106 106
3. Any proposed change to the permit conditions or material facts relating to the information contained in the permit application shall require the owner to submit a new short-term rental permit application.
4. A short-term rental permit is only valid for the address and owner on the short-term rental permit. The short-term rental permit is non-transferable to another residential unit and any change in property ownership shall require the new owner to submit a new short-term rental permit application within 60 days of transfer of ownership.
5. A short-term rental permit that is issued for a property consistent with Subsection C.1.a, shall be non-transferable to a subsequent owner. If a short-term rental permit issued for a property consistent with Subsection C.1. expires, the owner shall not be eligible for a new short-term rental permit.
6. A short-term rental permit shall be valid only for the number of bedrooms in existence at the time the short-term rental permit is issued. A short-term rental permit shall not authorize the use of any bedrooms in excess of those identified in the short-term rental permit. If additional bedrooms are added to the subject dwelling, a new short-term rental permit shall be required.
7. For any application involving a property subject to recorded covenants, conditions, and restrictions (“CC&Rs”), the applicant shall submit a written approval or authorization from the homeowners’ association (HOA) or other governing body, if and as required by the applicable CC&Rs. An application cannot be approved until the required approval or authorization is provided.
E. Application Requirements. The owner shall submit a short-term rental permit application, application submittal requirements, and fee approved in the City’s Adopted Fee Schedule.
F. Application Approval. The Community Development Director or their designee shall approve the short-term rental permit if the owner demonstrates compliance with this Section, agrees to abide by the short-term rental permit conditions, and a site inspection has verified compliance.
G. Permit Approval Notification. The City shall notify all property owners and occupants in writing within a XXX-foot radius upon issuance of a short-term rental permit for a non-owner-occupied short-term rental indicating the rental address, owner’s name, hotline contact information, and the maximum number of occupants allowed. No notification is required for homestay (owneroccupied) short-term rentals.
H. Permit and Operating Requirements. The property owner shall be responsible for ensuring that renters comply with all the requirements of this Section. The short-term rental shall comply with the following standards:
1. Maximum Occupancy. The maximum occupancy permitted for a short-term rental unit shall be limited to the following:
Number of Bedrooms Maximum Number of
Renters
Additional Daytime
Guests from 7:00 a.m.
to 10:00 p.m.
Studio 2 0
1 4 2
2 6 3
3 8 4
4 or more 10 5
2. Parking. The number of on-site parking spaces shall be provided as required by Section 11-11-13.H (Table 11.12) Parking spaces shall meet the minimum dimensions required by Section 11-11-13.D.2.
3. Local Contact Person. Short-term rental units shall have a local contact person who is available 24 hours per day, seven days per week. The local contact person must be able 107 107
to be present at the short-term rental within 60 minutes of receiving a complaint at all times the short-term rental is operational. The contact information shall be submitted to the City in a short-term rental permit application and the owner shall immediately provide the City in writing of any change to the local contact person.
4. Property Maintenance. The property shall be maintained in a neat and clean appearance at all times. The owner shall provide appropriate trash and recycling containers which must be stored as required by Sections 5-2-6, 11-7-5, 11-10A-7.G, and 11-10A-8.G, as applicable. Containers shall be placed at the appropriate pick-up location weekly, no more than 24-hours prior to pick-up, and returned to storage no more than 12-hours after pickup.
5. Life Safety Measures. The following life safety measures shall be provided:
a. Smoke detectors in each bedroom and the hall leading to the bedrooms. b. Carbon monoxide detector on each floor.
c. Fire extinguisher in or near kitchen.
d. A site plan indicating the location of the electrical, gas and water shut-off locations.
e. If the residence has a fire sprinkler system, a bi-annual inspection shall be made to ensure proper operation.
6. Posting Permit. The short-term rental permit shall be posted in a conspicuous place on the inside of the premises near the front door at all times the unit is being rented.
7. Noise and Conduct. The owner or the local contact person shall ensure that the renters and/or guests of the short-term rental do not create unreasonable noise or disturbances, engage in disorderly conduct, or violate any applicable law, rule or regulation pertaining to the use and occupancy of the short-term rental. No radio receiver, musical instrument, phonograph, compact disc player, loudspeaker, karaoke machine, sound amplifier, or any machine, device or equipment that produces or reproduces any sound shall be used outside or be audible from the outside of any short-term rental between the hours of 10:00 p.m. and 7:00 a.m. The renters and/or guests shall comply with the City’s Noise Ordinance at all times.
8. Advertising and Signage Requirements.
a. All advertisements for short-term rentals shall include the city’s short-term rental permit number and the maximum permitted overnight occupancy as stated on the approved short-term rental permit.
b. Signage. No on-site signage shall be allowed to advertise short-term rentals.
9. Payment of Transient Occupancy Tax. The owner shall pay the transient occupancy tax in compliance with Solvang Municipal Code Title 3 chapter 2 and the Administrative Rules.
10. Business Certificate. The owner of a permitted short-term rental shall have a valid Business Certificate at all times consistent with Title 4, Chapter 9 of the Solvang Municipal Code. Business certificates shall be renewed annually.
11. Minimum Stay Requirement. All non-owner-occupied permits shall have a minimum of 12 overnight stays during the permit year, as defined by the Administrative rules. Any permittees not meeting this requirement shall not be eligible for permit renewal.
I. Rental Agreements. The owner shall enter into a written rental agreement with the renter of any short-term rental property, or shall enter into an agreement provided by a third-party rental agency, or hosted on-line platform, which agreement shall, at a minimum, include the following:
1. The name, address, mobile phone, and email address of the renter.
2. The terms and conditions of the short-term rental permit required by this section, including but not limited to occupancy limits.
3. Acknowledgment by the renter that he or she is legally responsible for compliance by all renters and any guests of the short-term rental with the requirements of this Section and the terms of the rental agreement.
4. Acknowledgment and agreement that the City may inspect the short-term rental property for cause upon 24-hour notice.
108 108
J. Owner Responsibilities. An owner may authorize an agent to comply with the requirements of this Section on behalf of the owner. However, the owner shall not be relieved from any personal responsibility and personal liability for noncompliance with any applicable law, rule or regulation pertaining to the use and rental of the short-term rental, regardless of whether such noncompliance was committed by the owner’s authorized agent, local contact person, renter or guest of the short-term rental.
K. Violations.
1. Notice of Violation. The City may issue a notice of violation to the owner, local contact person, renters, or guests pursuant Title 6, Chapter 5, Article A, if the owner, owner’s agent, local contact person, renters or guests violate this Section. a. Responding to Hotline. The City may issue a notice of violation to the owner if the local contact person fails to respond when contacted by the hotline.
2. Administrative Citation. The City may issue an administrative citation to the owner, local contact person, renters, or guests pursuant to Solvang Municipal Code Title 6, Chapter 5, Article A, if the owner, owner’s agent, local contact person, renters or guests violate this Section. Each separate violation shall be subject to fines as set forth in Section 6- 5A-4.
3. Criminal Citations. The City may issue a criminal citation for a violation of this Section consistent with Municipal Code Section 11-17-5 and Title 1, Chapter 3. Each violation shall be subject to penalties as set forth in Title 1, Chapter 3.
4. Additional Conditions. A violation of any provision of this Section by the owner, local contact person, renters, or guests shall authorize the Community Development Director, to impose additional conditions on the use of any given short-term rental to ensure that any potential additional violations are avoided.
5. Permit Modification, Suspension and Revocation. Unless otherwise provided in this Section, a violation of any provision of this Section by the owner, local contact person, renters, or guests shall constitute grounds for modification, suspension and/or revocation of the short-term rental permit and/or any affiliated licenses or permits.
6. Public Nuisance. It shall be a public nuisance for any person to commit, cause or maintain a violation of this Section.
L. Permit Revocations. A short-term rental permit may be revoked under any of the following conditions:
1. The Short-term rental is found in violation of this Section or any permit condition three or more times in twelve month from date of permit issuance.
2. The short-term rental is found to be noncompliant with any portion of this Section, the Administrative Rules, or the short-term rental permit conditions.
3. Abandonment of the use for a period of 12 months or more (demonstrated by a lack of payment of transient occupancy taxes).
4. The owner provided materially false or misleading information in any submittal required by this Section.
5. Any instance of transient occupancy tax fraud or transient occupancy tax delinquency of more than 90 days.
6. A permanent ban on the rental of the subject short-term rental pursuant to an order issued by a court of competent jurisdiction.
7. If the subject property lacks adequate onsite parking or impedes ingress and/or egress access to the subject property or adjacent properties.
8. Failure to maintain or hold a valid Business License as required under this Code.
M. Permit Revocation Process.
1. The Community Development Director or designee shall cause an investigation to be conducted whenever there is reason to believe that an owner has failed to comply with the provisions of this chapter. Should the investigation reveal that a violation occurred, 109 109
the Community Development Director or designee shall issue written notice of the violation and intention to impose a penalty and/or revoke the license. The written notice shall be served on the owner and operator or agent and shall specify the facts which, in the opinion of the Community Development Director, constitute grounds for imposition of the penalties and/or revocation, and specify that the penalties will be imposed and/or that the license will be revoked within ten (10) days from the date the notice is given unless the owner and/or operator files with the city clerk the fine amount and a request for a hearing.
2. Notification shall be sent to all owners and occupants within 150 feet of the subject short-term rental of any revocation.
3. A property that has a short-term rental permit revoked cannot reapply for a period of two years.
4. A decision by the Community Development Director to revoke a short-term rental permit is appealable to the Planning Commission as specified in Section 11-17-3, Appeals.
N. Denial of Permit. A short-term rental permit may be denied for the following reasons:
1. At the time the short-term rental permit application or annual permit renewal is submitted, the short-term rental property has an active code violation related to structures, land use or life safety issues.
2. The owner has had a prior short-term rental permit suspended or revoked or has been cited for violating any provision of this Section or the Municipal Code related to the use or maintenance of the property of the short-term rental in the prior two years.
3. Failure to make transient occupancy tax payments in accordance with Solvang Municipal Code Title 3, Chapter 3.
4. There is credible evidence that there are any private governing documents, including, without limitation, conditions, covenants and restrictions (“CC&Rs”) that are valid and enforceable pursuant to the Davis-Stirling Common Interest Development Act, as set forth in California Civil Code Section 4000 et seq., which prohibit the use of such owner’s single-family dwelling, multi-family dwelling, or mobile home for short-term rental purposes as defined in this Section.
5. If the subject property lacks adequate onsite parking or impedes ingress and/or egress access to the subject property or adjacent properties.
6. The owner fails to provide any of the required application information or demonstrate compliance with the requirements of this Section or the Administrative Rules.
O. Administrative Rules. The City Manager, or designee, shall have the authority to establish administrative rules and regulations consistent with the provisions of this Section for the purpose of interpreting, clarifying, carrying out, furthering, and enforcing the requirements and the provisions of this Section, and establishing procedures for complaints. A copy of such administrative rules and regulations shall be on file in the office of the Community Development Department and posted on the city's website.
P. Effect of Ordinance on Short Term Rentals. All owners with a valid short-term rental permit on the effective date of the ordinance shall have 180 days from the effective date to submit a shortterm rental permit application in compliance with this Section. Failure to submit a short-term rental permit application in compliance with this Section shall result in the owner not being eligible to apply for a short-term rental permit or be authorized to operate a short-term rental for a six-month period after the expiration of the 180 day application period.
Q. Definitions. Definitions for this Section are in Section 11-3-1. 110 110
§11-12-20 Short-term/vacation rental regulations – All Zones A. Purpose.
1. This Section provides standards to regulate short-term rentals where allowed by this section and Chapters 6 through 7 of this Title. The intent of these requirements is to ensure short-term rentals are operated in a way that minimizes impacts on surrounding uses, residents of the City of Solvang, provide basic life safety measures, and operate consistent with applicable sections of the Municipal Code.
2. This Section is not intended to provide any owner of a single-family dwelling, multi-family dwelling, or mobile home with the right or privilege to violate any private conditions, covenants and restrictions applicable to the owner’s residence that may prohibit the use of an owner’s residence for short-term rental purposes as defined in this Section.
B. Applicability.
1. The provisions of this Section shall apply to all short-term rental units, including home stays (owner-occupied) and non-owner-occupied short-term rentals. All standards of the underlying zone shall continue to apply to a permitted short-term rental. This Section does not apply to legally established lodging, hotel, or motel uses, which are regulated separately.
C. Where Permitted. The following are where Short Term Rentals are permitted within the City of Solvang:
1. Zones Permitted. In all zones that permit residential uses with the exception of the R-3 zone, and MHR Zone.
a. Exception. Short Term Rental permits issued by the City of Solvang prior to January 1, 2025 in the R-3 zone are eligible to apply for a short-term rental permit.
2. Allowed Residential Uses. Short-term rental units shall only be allowed within a legally constructed single-family dwelling, multi-family dwelling, multi-family dwellings within a mixed-use project as defined in Section 11-3-3 except short-term rentals shall be prohibited in the following types of dwellings:
a. Live-work units,
b. Caretaker residences,
c. Single Room Occupancy Facilities,
d. Two-Unit Housing Development projects,
e. Urban Lot Splits (SB-9 Lot Splits)
f. Accessory Dwelling Units and Junior Accessory Dwelling Units (Section 11-2-2) g. Any residence or development subject to an affordable housing covenant or deed restriction imposed or required by the city, projects with approved State Density Bonus, Builder Remedies, or projects that utilize AB 130/SB 131 CEQA exemptions, h. Recreational vehicles, motor homes, travel trailers, truck campers, tent trailers, boats, and other similar vehicles as determined by the Review Authority, as well as tents, yurts, and other structures placed by the property owner.
3. Distance. Short-term rentals shall not be located within five hundred (500) feet of one another. The distance shall be measured in a straight line from property line to property line, regardless of intervening structures, streets, or rights-of-way. a. Exception. Short Term Rentals located within the VMU zoning district shall not be subject to minimum distance requirements.
4. Density. Short-term rental permits shall be limited to the issuance of one permit per property or one permit per building when units share common walls within multi-unit dwellings or within a mixed-use project for all new permits issued after January 1, 2025.
D. Maximum Number of Permits. The maximum number of non-owner occupied STRs issued throughout the City shall be 40. There is no limit on the number of home-stay (owner-occupied STRs) in the city. STR permit applications shall be reviewed on a first-come, first-serve basis with a waiting list for new STR permits once all authorized STR permits are issued. 111 111
E. Permit Required.
1. No person shall rent, offer to rent, or advertise for rent a residential dwelling to another person or group for a short-term rental without a short-term rental permit approved and issued in a manner provided for by this Section, except as specified in Subsection P.
2. A short-term rental permit must be renewed on an annual basis in order to remain valid.
If a short-term rental permit is not renewed prior to its expiration date, it shall expire automatically. Under such conditions, the owner shall be required to apply for and obtain a new short-term rental permit, subject to the regulations and rules in effect at the time an application is submitted.
3. Any proposed change to the permit conditions or material facts relating to the information contained in the permit application shall require the owner to submit a new short-term rental permit application.
4. A short-term rental permit is only valid for the address and owner on the short-term rental permit. The short-term rental permit is non-transferable to another residential unit and any change in property ownership shall require the new owner to submit a new short-term rental permit application within 60 days of the transfer of ownership.
5. A short-term rental permit that is issued for a property consistent with Subsection C.1.a, shall be non-transferable to a subsequent owner. If a short-term rental permit issued for a property consistent with Subsection C.1. expires, the owner shall not be eligible for a new short-term rental permit.
6. A short-term rental permit shall be valid only for the number of bedrooms in existence at the time the short-term rental permit is issued. A short-term rental permit shall not authorize the use of any bedrooms in excess of those identified in the short-term rental permit. If additional bedrooms are added to the subject dwelling, a new short-term rental permit shall be required.
7. For any application involving a property subject to recorded covenants, conditions, and restrictions (“CC&Rs”), the applicant shall submit a written approval or authorization from the homeowners’ association (HOA) or other governing body, if and as required by the applicable CC&Rs. An application cannot be approved until the required approval or authorization is provided.
8. F. Application Requirements. The owner shall submit a short-term rental permit application, application submittal requirements, and fee approved in the City’s Adopted Fee Schedule.
G. Application Approval. The Community Development Director or their designee shall approve the short-term rental permit if the owner demonstrates compliance with this Section, agrees to abide by the short-term rental permit conditions, and a site inspection has verified compliance.
H. Permit Approval Notification. The City shall notify all property owners and occupants in writing within a 150-foot radius upon issuance of a short-term rental permit for a non-owner occupied short-term rental indicating the rental address, owner’s name, hotline contact information, and the maximum number of occupants allowed. No notification is required for homestay (owneroccupied) short-term rentals.
I. Permit and Operating Requirements. The property owner shall be responsible to ensure that renters comply with all the requirements of this Section. The short-term rental shall comply with the following standards:
1. Maximum Occupancy. The maximum occupancy permitted for a short-term rental unit shall be limited to the following:
Number of Bedrooms Maximum Number of
Renters
Additional Daytime
Guests from 7:00 a.m.
to 10:00 p.m.
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Studio 2 0
1 4 2
2 6 3
3 8 4
4 or more 10 5
2. Maximum Occupancy of a Homestay Rental. The maximum occupancy permitted for an owner-occupied short-term rental unit shall be limited to the following:
Number of Bedrooms Maximum Number of
Renters
Additional Daytime
Guests Allowed
from 7:00 a.m. to 10:00
p.m.
0 (studio) 2 No Limit
1 4 No Limit
2 6 No Limit
3 8 No Limit
4 or more 10 No Limit
3. Parking. The number of on-site parking spaces shall be provided as required by, Section 11-11-13.H (Table 11.12) Parking spaces shall meet the minimum dimensions required by Section 11-11-13.D.2.
4. Local Contact Person. Short-term rental units shall have a local contact person who is available 24 hours per day, seven days per week. The local contact person must be able to be present at the short-term rental within 60 minutes of receiving a complaint at all times the short-term rental is operational. The contact information shall be submitted to the City in a short term rental permit application and the owner shall immediately provide the city in writing of any change to the local contact person.
5. Property Maintenance. The property shall be maintained in a neat and clean appearance at all times. The owner shall provide appropriate trash and recycling containers which must be stored tas required by Sections 5-2-6, 11-7-5, 11-10A-7.G, and 11-10A-8.G, as applicable. Containers shall be placed at the appropriate pick-up location weekly, no more than 24-hours prior to pick-up, and returned to storage no more than 12-hours after pickup
6. Life Safety Measures. The following life safety measures shall be provided:
a. Smoke detectors in each bedroom and the hall leading to the bedrooms. b. Carbon monoxide detector on each floor.
c. Fire extinguisher in or near kitchen.
d. A site plan indicating the location of the electrical, gas and water shut-off locations.
e. If the residence has a fire sprinkler system, an bi-annual inspection shall be made to ensure proper operation.
7. Posting Permit. The short-term rental permit shall be posted in a conspicuous place on the inside of the premises near the front door at all times the unit is being rented.
8. Noise and Conduct. The owner or the local contact person shall ensure that the renters and/or guests of the short-term rental do not create unreasonable noise or disturbances, engage in disorderly conduct, or violate any applicable law, rule or regulation pertaining to the use and occupancy of the short-term rental. No radio receiver, musical instrument, phonograph, compact disc player, loudspeaker, karaoke machine, sound amplifier, or any machine, device or equipment that produces or reproduces any sound shall be used outside or be audible from the outside of any short-term rental between the hours of 10:00 p.m. and 7:00 a.m. The renters and/or guests shall comply with the City’s Noise Ordinance at all times.
9. Advertising And Signage
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a. Requirements. All advertisements for short-term rentals shall include the city’s shortterm rental permit number and the maximum permitted overnight occupancy as stated on the approved short-term rental permit.
b. Signage. No on-site signage shall be allowed to advertise short-term rentals.
10. Payment of Transient Occupancy Tax. The owner shall pay the transient occupancy tax in compliance with Solvang Municipal Code Title 3 chapter 2 and the Administrative Rules. Business Certificate. The owner of a permitted short-term rental that has an shall have a valid Business Certificate at all times consistent with Title 4, Chapter 9 of the Solvang Municipal Code. Business certificates shall be renewed annually.
11. Minimum Stay Requirement. All non-owner-occupied permits shall have a minimum of 12 overnight stays during the permit year, as defined by the Administrative rules. Any permittees not meeting this requirement shall not be eligible for permit renewal.
J. Rental Agreements. The owner shall enter into a written rental agreement with the renter of any short-term rental property, or shall enter into an agreement provided by a third-party rental agency, or hosted on-line platform, which agreement shall, at a minimum, include the following:
1. The name, address, mobile phone, and email address of the renter.
2. The terms and conditions of the the short-term rental permit required by this section, including but not limited to occupancy limits.
3. Acknowledgment by the renter that he or she is legally responsible for compliance by all renters and any guests of the short-term rental with the requirements of this Section and the terms of the rental agreement.
4. Acknowledgment and agreement that the City may inspect the short-term rental property for cause upon 24-hour notice.
K. Owner Responsibilities. An owner may authorize an agent to comply with the requirements of this Section on behalf of the owner. However, the owner shall not be relieved from any personal responsibility and personal liability for noncompliance with any applicable law, rule or regulation pertaining to the use and rental of the short-term rental, regardless of whether such noncompliance was committed by the owner’s authorized agent, local contact person, renter or guest of the short-term rental.
L. Violations.
1. Notice of Violation. The City may issue a notice of violation to the owner, local contact person, renters, or guests pursuant to Municipal Code Title 1, Chapter 3, if a violation of this Section is committed, caused or maintained by any of the above parties. a. Responding to Hotline. The City may issue a notice of violation to the owner if the local contact person fails to respond when contacted by the hotline.
2. Administrative Citation. The City may issue an administrative citation to the owner, local contact person, renters, or guests pursuant to Solvang Municipal Code Title 6, Chapter 35, Article A, if a violation of this Section is committed, caused or maintained by any of the above parties, the owner, owner’s agent, local contact person, renters or guests violate this Section. Each separate violation shall be subject to fines as set forth in Section 6-5A-4.
3. Criminal Citations. The City may issue a criminal citation for a violation of this Section consistent with Municipal Code Section 11-17-5 and Title 1, Chapter 3. Each violation shall be subject to penalties as set forth in Title 1, Chapter 3.Additional Conditions. A violation of any provision of this Section by the owner, local contact person, renters, or guests shall authorize the Community Development Director, to impose additional conditions on the use of any given short-term rental to ensure that any potential additional violations are avoided.
4. Permit Modification, Suspension and Revocation. Unless otherwise provided in this Section, a violation of any provision of this Section by the owner, local contact person, renters, or guests shall constitute grounds for modification, suspension and/or revocation of the short-term rental permit and/or any affiliated licenses or permits. 114 114
5. Public Nuisance. It shall be a public nuisance for any person to commit, cause or maintain a violation of this Section.
M. Permit Revocations. A short-term rental permit may be revoked under any of the following conditions:
1. The short-term rental is found in violation of this Section or any permit condition three or more times in twelve month from date of permit issuance.
2. The short-term rental is found to be noncompliant with any portion of this Section, the Administrative Rules, or the short-term rental permit conditions.
3. Abandonment of the use for a period of 12 months or more (demonstrated by a lack of payment of transient occupancy taxes).
4. The owner provided materially false or misleading information in any submittal required by this Section.
5. Any instance of transient occupancy tax fraud or transient occupancy tax delinquency of more than 90 days.
6. Credible evidence is presented to the City, after issuance of a short-term rental permit, that there are private governing documents, including, without limitation, conditions, covenants and restrictions (“CC&Rs”) that are valid and enforceable pursuant to the Davis-Stirling Common Interest Development Act, as set forth in California Civil Code Section 4000 et seq., which prohibit the use of the dwelling for short-term rental purposes, as defined in this Section, the owner shall have thirty days after being notified of receipt of such evidence by the city to provide written authorization from the owner’s homeowner association that allows the owner to continue to use the owner’s property for short-term rental purposes until expiration of the current short-term rental permit. If no such written authorization is provided as set forth herein, the owner’s short-term rental permit shall be summarily revoked.
7. A permanent ban on the rental of the subject short-term rental pursuant to an order issued by a court of competent jurisdiction.
8. If the subject property lacks adequate onsite parking or impedes ingress and/or egress access to the subject property or adjacent properties.
9. Failure to maintain or hold a valid Business License as required under this Code.
N. Permit Revocation Process.
1. The Community Development Director or designee shall cause an investigation to be conducted whenever there is reason to believe that an owner has failed to comply with the provisions of this chapter. Should the investigation reveal that a violation occurred, the Community Development Director or designee shall issue written notice of the violation and intention to impose a penalty and/or revoke the license. The written notice shall be served on the owner and operator or agent and shall specify the facts which, in the opinion of the Community Development Director, constitute grounds for imposition of the penalties and/or revocation, and specify that the penalties will be imposed and/or that the license will be revoked within ten (10) days from the date the notice is given unless the owner and/or operator files with the city clerk the fine amount and a request for a hearing.
2. Notification shall be sent to all owners and occupants within 150 feet of the subject short-term rental of any revocation.
3. A property that has a short-term rental permit revoked cannot reapply for a period of two years.
4. A decision by the Community Development Director to revoke a short-term rental permit is appealable to the Planning Commission as specified in Section 11-17-3, Appeals.
O. Denial of Permit. A short-term rental permit may be denied for the following reasons:
1. At the time the short-term rental permit application or annual permit renewal is submitted, the short-term rental property has an active code violation related to 115 115
structures, land use or life safety issues.
2. The owner has had a prior short-term rental permit suspended or revoked, or has been cited for violating any provision of this Section or the Municipal Code related to the use or maintenance of the property of the short-term rental in the prior two years.
3. Failure to make transient occupancy tax payments in accordance with Solvang Municipal Code Title 3, Chapter 3.
4. There is credible evidence that there are any private governing documents, including, without limitation, conditions, covenants and restrictions (“CC&Rs”) that are valid and enforceable pursuant to the Davis-Stirling Common Interest Development Act, as set forth in California Civil Code Section 4000 et seq., which prohibit the use of such owner’s single-family dwelling, multi-family dwelling, or mobile home for short-term rental purposes as defined in this Section.
5. If the subject property lacks adequate onsite parking, or impedes ingress and/or egress access to the subject property or adjacent properties.
6. The owner fails to provide any of the required application information or demonstrate compliance with the requirements of this Section or the Administrative Rules.
P. Administrative Rules. The City Manager, or designee, shall have the authority to establish administrative rules and regulations consistent with the provisions of this Section for the purpose of interpreting, clarifying, carrying out, furthering, and enforcing the requirements and the provisions of this Section, and establishing procedures for complaints. A copy of such administrative rules and regulations shall be on file in the office of the Community Development Department and posted on the city's website.
Q. Effect of Ordinance on Short Term Rentals. All owners with a valid short-term rental permit on the effective date of the ordinance shall have 180 days from the effective date to submit a shortterm rental permit application in compliance with this Section. Failure to submit a short-term rental permit application in compliance with this Section shall result in the owner not being eligible to apply for a short-term rental permit or be authorized to operate a short-term rental for a six-month period after the expiration of the 180 day application period R. Definitions. Definitions for this Section are in Section 11-3-1. 116 116
CITY COUNCIL STAFF REPORT
Agenda Item 8.b
Meeting Date: September 22, 2025
SUBJECT: Request for Direction on Chain Retail Stores
PREPARED BY: A. Rafael Castillo, AICP, Community Development Director DISCUSSION:
Background
At the March 24, 2025, the City Council requested information on chain retailers, whether it was a problem, or it might be anticipated as a problem. Additionally, it was requested that information be brought forth regarding “ghost retail stores.”
The City of Solvang has long prioritized the preservation of its Danish character and small-town identity.
The City adopted a Formula Restaurant Ordinance (Solvang Municipal Code Sectio 11-12-19.C) that regulates chain and formula-based restaurants by prohibiting them within the Village Mixed-Use District (VMU) but allowing them outside of the village. The definition of a formula restaurant includes:
A restaurant devoted to the preparation and offering for sale of food and beverages for consumption either on or off the premises, which is required by contractual or other arrangements to offer any of the following: standardized menus, ingredients, food preparation, decor, uniforms or similar standardized features, and where there are five or more similar locations nationwide.
Chain Retailers
The Village is largely made up of independently owned businesses that cater to both residents and visitors, including shops that sell beauty supplies, souvenirs, clothing, and various specialty goods.
While some of these shops offer overlapping product lines, they are independently operated and uniquely branded. One exception to this pattern is Valley Hardware, which is locally owned but affiliated with the ACE Hardware cooperative. This provides the business with access to national branding while still maintaining a local identity. Another chain retail is Kahunas, First Street Leather, and Rocky Mountain Chocolate Factory. Outside of the Village, national chain retailers are present, including CVS Pharmacy, New Frontiers, and the UPS Store.
Chain retailers are often attractive to landlords because they offer long-term stability and higher lease rates; however, these benefits should be weighed against the potential displacement of small businesses. Solvang’s economy is uniquely tied to tourism, and visitors are drawn to the Village for its character and charm.
The City’s zoning code currently does not regulate chain retailers. A chain retailer could theoretically establish a location in the Village, provided they comply with existing zoning requirements. Most chain retailers require a certain “economy of scale” to open within certain locations. This includes population, number of traffic trips generated, and size of spaces. At this juncture, most chain retailers avoid the city as it does not meet criteria set up to establish store fronts or franchises. Some stores may be perceived as “chain retailers” as they sell similar products and goods; however, they have no connection outside of selling similar products or utilizing similar marketing techniques.
City staff does not recommend amending the zoning ordinance at this time to regulate chain retailers because the size of spaces in Village is not conducive to chain retailers and staff is not anticipating problems in the future with chain retailers.
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Ghost Retailers
There are currently no true “ghost retail stores,” which are retail outlets that operate solely to fulfill online orders without serving walk-in customers. However, some businesses may be perceived as “ghost retailers” because they operate with minimal or no signage. Since signage is optional and not required by City regulations, these retailers may appear less visible to the public, even though they function as traditional brick-and-mortar establishments rather than fulfillment-only operations.
RECOMMENDED MOTION
None.
ALTERNATIVES:
Direct City Staff to craft a zoning ordinance amendment prohibiting chain and/or ghost retailers.
FISCAL IMPACT:
City staff time to create the staff report.
ATTACHMENTS:
None.
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BLUE FOLDER ITEM
Blue folder items are additional back up material to administrative reports and/or public comments received after the printing and distribution of the agenda packet for receive and file.
City Council Meeting
September 22, 2025
Item 8.a
Short Term Rentals Policy & Application
VACATION RENTAL MAP SUBMITTED AFTER POSTING OF THE AGENDA