Solvang City Council
October 13, 2025

Agenda 2025-10-13 CC
AGENDA

SOLVANG CITY COUNCIL
MONDAY OCTOBER 13, 2025
6:30 PM REGULAR MEETING
City Council: 1644 Oak Street, Solvang, CA 93463
David Brown Mayor Virtual & in Council Chamber
Mark Infanti District 1
Coaudia Orona District 2
Louise Smith District 3
Elizabeth Orona District 4
AGENDA AND SUPPORTING MATERIALS – Available for viewing 8:00a.m.-5:00p.m. at City Hall, 1644 Oak Street, Solvang, and on the City’s website https://www.cityofsolvang.com/agendacenter. Additional writings distributed to a majority of the City Council after the posting of the agenda will be made available at City Hall and on the City’s website.

AGENDA POSTING NOTIFICATION - Subscribe to receive email or text message notifications when agendas are posted online through “Notify Me” at: https://www.cityofsolvang.com/List.aspx PUBLIC COMMENT - The public is encouraged to address the City Council in-person, virtually, or in-writing on agenda and non-agenda items. If provided in writing, comments must be submitted to the City Clerk at [email protected] by 5:00 p.m. on the Friday before the meeting to be considered. Your comment will be recorded and distributed appropriately. Comments on agenda items will be heard at the time each item is considered, including non-agenda items.

In-person speakers will be invited to make public comments first. Virtual speakers will follow.

CAMPAIGN CONTRIBUTION DISCLOSURE - Pursuant to Government Code Section 84308, any party to a City proceeding must disclose on the record any campaign contributions made to a member of the City Council [or commission] in excess of $250 in the past 12 months. This disclosure requirement includes contributions by the party’s agent and aggregated contributions from persons or entities related to the party. Please make the disclosure as soon as possible, but not later than the beginning of the proceeding.

AMERICANS WITH DISABILITIES ACT - If, as a participant of this meeting, you need special assistance the City will attempt to accommodate you in every reasonable manner. Please contact the City Clerk at either (805) 688-5575 x206 or [email protected]. 72- hours’ notice is requested.

LET YOUR VOICE BE HEARD! Do you have about one minute a month to help make Solvang better? The City of Solvang is working with FlashVote to engage the community and gather valuable input from residents to inform our decisions. We encourage residents to sign up at www.flashvote.com/Solvang to participate by phone or text only.

PARTICIPATING IN THE MEETING -City Council meetings will be in person and conducted by video/teleconferencing through Zoom. The meeting will also be broadcast live on Channel 23 and streamed on the City’s website, Vimeo, and YouTube.
• To join by Zoom, visit https://zoom.us/j/3066529195. If you wish to speak, please use the “raised hand” symbol. • To join by phone, call (888) 788-0099 and enter Meeting ID: 306 652 9195#. The phone line will be open 30 minutes before the meeting.

Agenda 2025-10-13 CC
6:30 PM REGULAR MEETING
Caltrans Mission Drive Traffic Flow Update

CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE

1. PROCLAMATIONS, COMMENDATIONS, AND CEREMONIAL ITEMS:

2. PRESENTATIONS:
a. CCCE Annual 2024 Report Presentation Receive & File
b. Santa Barbara County Assessor Presentation

3. PUBLIC COMMUNICATIONS - NON - AGENDA AND CONSENT ITEMS This section is intended to provide members of the public with the opportunity to address the Council on items not on the Agenda and on Consent. This section is limited to 30 minutes. Each speaker will be afforded three minutes and may speak only once. State law does not allow the Council to discuss or act on issues not on the agenda, except to briefly respond or ask Staff to follow up on such items.

4. CITY MANAGER REPORT AND ADVANCE CALENDER

5. GC SECTION 53232.3(d) (aka AB 1234) and GC SECTION 84308 (aka SB 1439) REPORT OUT,

COUNCIL COMMENTS, REQUESTS
Reports of meetings attended, contributions made or received, and Comments and requests from City Council Members.

6. CONSENT ITEMS
Consent is designed for routine; administrative city matters and is approved by roll call vote with one motion. These items are discussed only at the request of council members. Members of the public were afforded an opportunity to speak on Consent items during the Public Communications portion of this agenda. a. Approve Order of Agenda as presented
b. Approve City Council Minutes of September 22, 2025 Regular Meeting c. Letters to Governor Newsom re Pending 2025 California State Legislation d. Quarterly July, August, September 2025 Report of Records Requests receive & file e. Approve September Warrant Register

7. PUBLIC HEARINGS
a. Public hearing to consider an appeal of Planning Commission decision approving amendments to facades and building colors for 1704 Mission Drive (APN 139-240-033) (PA 25-035).

8. DISCUSSION ITEMS
a. Agreement with Focus Point Emergency Management Consulting Services (FPEM) for Comprehensive Emergency Planning Services
Agenda 2025-10-13 CC
b. Agreement with NBS Government Finance Group DBA NBS for Downtown Solvang Business Improvement District (BID) Formation and Implementation Services c. First Reading and Introduction of Ordinance Amending Advisory Body Terms and Appointment Processes
d. Appointment to fill Vacancy on Revenue Measures Advisory Committee (RMAC) e. New City Hall Feasibility Discussion

9. COUNCIL CLOSING COMMENTS

10. ADJOURNMENT

AFFIDAVIT OF POSTING
I, Annamarie Porter, City Clerk for the City of Solvang, California, DO HEREBY CERTIFY under penalty of perjury under the laws of the State of California, that the foregoing revised notice was posted at the City of Solvang City Hall bulletin board at 1644 Oak Street, Solvang, CA and on the City of Solvang website not less than 72 hours prior to the meeting, per Government Code 54954.2.

Dated October 13, 2025.

CITY COUNCIL STAFF REPORT
AGENDA ITEM: 8.e
MEETING DATE: October 13, 2025
SUBJECT: Caltrans Mission Drive Traffic Flow Update
PREPARED BY: Bridget Paris, Public Works Director
DISCUSSION:

On September 23, 2025, City staff participated in a collaborative meeting with six Caltrans representatives, including staff from Traffic Safety and Planning. The purpose of the meeting was to review existing and potential traffic and pedestrian issues along Mission Drive (SR 246) and to discuss both near-term and long-term solutions.

Staff seeks Council direction on the various strategies in light of Caltrans’ comments during the meeting.

City Manager Murphy opened the September 23 meeting with Caltrans by describing congestion issues on Mission Drive and connecting streets, noting that during peak times, vehicle travel can be significantly slower than pedestrian travel. Caltrans acknowledged the challenge of maintaining vehicle flow while also ensuring pedestrian safety.

A portion of the meeting was conducted in the field. City and Caltrans staff walked Mission Drive from Alisal Road to Fifth Street at approximately 3:00 p.m. At the Alisal Road intersection, City staff discussed the need for a protected southbound left-turn movement. Caltrans noted that such a modification would require a new signal pole and mast arm at the southwest corner and emphasized that split-phase left-turn signals are typically avoided because they increase the delay through the corridor.

At the Fifth Street intersection, City staff reiterated the community’s request for a northbound split-phase left-turn signal, noting that traffic along Oak Street backs up significantly during peak weekday hours, weekends, and special events. Caltrans responded that while these backups are real, operational design decisions (including signal phasing, intersection control, channelization, and related features) are generally based on weekday peakhour turning movement counts (Tuesday–Thursday), not weekend or special event conditions.

Caltrans also discussed short-term strategies such as eliminating on-street parking along Mission Drive and the diagonal parking in front of Olsen’s Danish Village Bakery. These changes could eventually be incorporated into long-term striping modifications during the next pavement overlay or slurry seal project that could be used to accommodate a bicycle lane through the City.

Caltrans emphasized that while there are many opinions about how to improve traffic flow through Solvang, justifying long-term operational changes requires corridor-wide traffic modeling to test potential improvements.

State law (California Vehicle Code §§ 21950–21955) requires that drivers yield to pedestrians in crosswalks and does not permit prohibiting pedestrian crossings at intersections without engineering justification. Therefore, future modeling should evaluate the interaction between vehicles, bicycles, and pedestrians to ensure balanced and legally compliant solutions.

The City will be submitting another Sustainable Transportation Planning Grant application in November 2025 for FY 2026/27. Staff requested Caltrans’ guidance to help facilitate the appropriate data collection and analysis requirements to support planning and consultant procurement. Caltrans agreed to provide example scopes of work from Active Transportation Program (ATP) grants, which could serve as a template for developing a comprehensive multimodal model and supporting data collection. This model would help identify long-term solutions to the recurring bottlenecks on Mission Drive and adjacent bypass routes. Additionally, Caltrans suggested the possibility of partnering with Cal Poly students to assist with planning and modeling of potential solutions. 1
Based on the discussion with Caltrans, if it pleases the Council, staff intends to seek community input on any or all of the following actions to address the traffic and pedestrian issues on Mission Drive:
• Eliminate on-street parking along both sides of Mission Drive. • Negotiate with Olsen’s Danish Village Bakery to remove diagonal parking on the north side of Mission Drive between Fifth Street and Fourth Place.
• Develop a park-and-ride lot outside City limits to shuttle visitors into town and reduce congestion.

Staff will bring this matter back to Council in the future to seek additional direction.

RECOMMENDED MOTION
I move that, consistent with Council Goals 1 and 7, Staff continue to work with Caltrans and the community to find viable solutions in order to relieve congestion in the SR246/Mission Dr corridor.

ALTERNATIVES:

Provide other direction to Staff
FISCAL IMPACT:
• There is no fiscal impact associated with submitting a Sustainable Transportation Planning Grant application. If awarded, the City would be responsible for an 11.47% local match of the total project cost. • Eliminating parking along Mission Drive would involve costs for new striping, pavement markings, and signage.

ATTACHMENTS:

None.
2 ANNUAL
REPORT
2024
“The rebates we
received through this
program will allow us to
transport kids to
where they need to be,
even from rural areas.

We couldn’t have done
this without the help of
3CE funds.”
— Kris Sihler,
Transportation
Manager, Santa Cruz
City Schools
1 Regional offices in Monterey and San Luis Obispo; Santa Cruz office opening in 2025
160 community events attended, supported, and/or hosted 41 memberships with local community-based organizations 16 farmworker outreach events
7 webinars in English and Spanish
2 community workshops
3CE NOW SERVES
5 COUNTIES
30 CITIES
94%+

CUSTOMERS

ENROLLED

1.2M+

CUSTOMERS
Simply by being a 3CE customer, you
empower 3CE to invest in local
communities and build a cleaner, more
reliable grid for all Californians. And by taking
advantage of our rebates to electrify your
transportation, home, or business, you can
speed the transition to a clean-energy future.

Every 3CE customer is making a difference.

The impacts of locally controlled clean energy are
profound. Together, we are reducing regional emissions
for cleaner, healthier air and improving the economic
health of households, businesses, and entire communities.

As a 3CE customer, you make a valuable contribution to
powerful progress.

WORKING TOGETHER,

AND USING POWER FOR GOOD

MEETING COMMUNITY MEMBERS

WHERE THEY ARE
Covering Ground
Spreading the Word
Spanish-language services and material
Underserved Communities Action Plan to reach underserved communities
Forums tailored for solar, commercial, and agricultural customers Workshops for contractors, builders, affordable housing developers, and community advocates
Addressing the unique needs of our diverse Central Coast Giving You Greater Control Over Your Electricity Needs
Providing a choice for service to all electricity customers Residential Battery Rebate Program
OhmConnect partnership
Hourly Flex Pricing Pilot 2
3CE’s Prepay Program for Power
Purchase Agreements has delivered
significant benefits. By prepaying for
electricity through a $648 million bond
issuance in 2023, 3CE is projected to
reduce energy costs by nearly 11.4%
over the initial seven-year period of the
bonds, saving customers $32.9 million.
2024

CLEAN ENERGY HIGHLIGHTS

BUILDING CAPACITY ADDING NEW RENEWABLE

ENERGY SOURCES TO THE GRID

POWERFUL PROG
TOWARD 100% RE

GENERATING RESULTS

DELIVERING NEW RENEWABLE ENERGY
3CE Lowers Energy Costs via
Power Prepayment
Atlas Solar
1 gigawatt solar energy generation
150 megawatts for 3CE customers*
*Enough to power 105,100 homes
of clean & renewable energy
in 2024, enough to power
350,850 households
Sourcing Renewable Energy
Sourced 409 Megawatts
avoided more than
445,000 metric tons of
CO2 in 2023, the equivalent
of taking 105,911
gasoline-powered
passenger vehicles off the
road for a year.

Aratina Solar + Storage
530 megawatts solar energy generation
600 megawatts battery storage capacity
120 megawatts for 3CE customers*
*Enough to power 90,000 homes
Victory Pass Solar + Storage
200 megawatts solar energy generation
50 megawatts battery storage capacity
100 megawatts for 3CE customers*
*Enough to power 68,000 homes
46 MW
Battery Storage
20% LOAD
234 MW
Geothermal
Solar
Wind
24% LOAD
309 MW
Geothermal
Solar
Wind
85 MW
Battery Storage
2022 2023
3 GRESS

ENEWABLE ENERGY
Innovative Renewable Energy Generation
Casa Diablo Geothermal, Mÿþÿ County, CA
One of 21 new renewable energy projects 3CE has
supported, the Casa Diablo Geothermal Plant is
California’s newest and most innovative geothermal
energy generation site. Geothermal energy is clean and
reliable 24 hours a day, and 3CE and its customers
played an integral role in bringing this landmark project to fruition.

The Future of Energy Storage
Willow Rock Energy Storage Center, Kern County, CA
Battery storage capacity is essential for California’s
transition to carbon-free energy. Willow Rock Energy
Storage isn’t your typical battery; instead of lithium, it uses compressed air to generate power on demand. By
supporting projects like this, 3CE customers are
contributing to revolutionary innovation.
29% LOAD
409 MW
Geothermal
Solar
Wind
49% LOAD
757 MW
Geothermal
Solar
Wind
56% LOAD
849 MW
Geothermal
Solar
Wind
e
110 MW
Battery Storage
381 MW
Battery Storage
584 MW
Battery Storage
2024-25 2026 2027
Atlas
Under Development
La Paz County, AZ
Solar
Yellow Pine Online
Clark County, NV
Solar+Storage
OME Fish Lake
Under Development
Esmeralda County, NV
Geothermal
Under Development
Lincoln, Torrance &
San Miguel Counties, NM SunZia Wind Project
Wind
Casa Diablo-IV
Casa Diablo Mono County, CA
Geothermal
Online
COSO Geothermal
Inyo County, CA
Geothermal
Online
Aratina
Kern County, CA
Solar+Storage
Under Development
Jasmine
Kern County, CA
Solar+Storage
Under Development
Rabbitbrush
Kern County, CA
Solar + Storage
Online
Slate
Kings County, CA
Solar+Storage
Online
Panoche Hybrid
Midway Hybrid
Fresno County, CA
Storage
Under Development
San Luis West
Fresno County, CA
Solar+Storage
Under Developlemt
RPCA Storage 1
Santa Barbara County, CA
Storage
Under Development
Mountain View Wind
Repowering Project
Riverside County, CA
Wind
Online
California Flats
Monterey County, CA
Storage
Online
Willow Rock Energy
Storage Center
Kern County, CA
Storage
Under Development
Angela
Tulare County, CA
Solar+Storage
Under Development
Long Duration Energy Storage
Bodega Energy Storage
Green Valley Energy Storage
Rava Mesa Energy Stroage
Monterey County, CA
Storage
Under Development
San Gabriel Energy Storage
Los Angeles County, CA
Storage
Under Development
Victory Pass
Riverside County, CA
Solar+Storage
Online
4 2023-24 COMMUNITY INVESTMENT*

NEW CONSTRUCTION ELECTRIFICATION

PROGRAM REBATES BUILT MORE THAN
200 NEW, ALL-ELECTRIC AFFORDABLE
HOUSING UNITS IN 2024

FINANCIAL RESOURCES FOR HOMES

AND BUSINESSES

RESIDENTIAL BATTERY REBATE

PROGRAM EMPOWERS CUSTOMERS

REBATES HAVE FUNDED ELECTRIFICATION
FOR OUR CENTRAL COAST SINCE 2018
3CE CUSTOMERS ARE DOING MORE

WITH THEIR ENERGY
3CE is helping our communities and our customers save money while transitioning transportation, households, and businesses from fossil fuels to clean, all-electric power
Plug into technical assistance and rebates for batteries, EVs & chargers, all-electric agriculture equipment and appliances Nearly $15 million available in rebates and incentives for households, businesses, and public agencies
$11 million in total rebates distributed
$4 million in rebates distributed to equity projects
Since 2018, more than 7,000 customers received rebates
“When it was time to
replace one of our fleet
vehicles, we knew we
wanted to explore electric
options. 3CE’s rebates
made the decision even
easier. Their program was
straightforward and
provided a significant
incentive that helped us
make the switch to
electric. We’ve seen a
noticeable decrease in
our fuel costs without any
compromise in our
service to our customers.

Thanks to 3CE, the
all-electric truck
purchase was a true
win-win for the Aromas
Water District and the
community we serve.”
— Robert Johnson,
General Manager,
Aromas Water District
Rebate covers equipment and installation, allowing
participants to charge batteries during the day when
renewables are available and electricity prices are
lowest, and discharge batteries end-of-day during
peak times when prices are highest
2,843 Electric Vehicles
2,085 EV Chargers
1,633 Projects for EV Readiness
38 Electric Buses
746 All-Electric Water Heaters & HVAC Systems
1,458 All-Electric Affordable Housing Units
93 Agricultural Equipment Electrification Projects
*3CE’s Fiscal Year runs Oct. 1 – Sept. 30
5 3CE GIVES YOU THE POWER TO

DO MORE WITH YOUR ENERGY
• Plug into rebates for EVs & chargers, all-electric agricultural equipment and household batteries and appliances
• Reduce local emissions for healthier air
• Take control of your energy usage
• Support your local economy
• Give your community a voice in the statewide energy
conversation
• Make California’s grid cleaner and more reliable
Central Coast Community Energy
70 Garden Court, Suite 300
Monterey, CA 93940

PRESORT STD
U.S. POSTAGE
PAID
CENTRAL COAST COMMUNITY ENERGY

POWER FOR GOOD
Learn More
www.3CEnergy.org/about-us
6 County of
Santa Barbara
Assessor
Presentation for
City of Solvang
Presented by
Michael T. Daly
Chief Deputy Assessor
October 13, 2025
1 1
Agenda
• Introduction
• Countywide and City of Solvang Roll
Data
• Prop 19
• Disaster Relief
• New Construction
2 2
Introduction
• Chief Deputy Assessor for the County of Santa Barbara • Born and raised in San Diego, graduated UCSB with a B.A. in History and CSU Northridge with a Master’s in Public
Administration
• Started career in the Assessor, Clerk-Recorder, and Registrar of Voters department in 2013 as a property tax appraiser handling commercial appraisal including transfers and new construction • Resolved many complex appeals for property types such as assisted living, golf courses, and hotels
• Managed the commercial, residential and mapping divisions before promoting to Chief Deputy Assessor in July 2022
• Served as the Chief Deputy Registrar of Voters during the 2024 election cycle 3
3 2020-2025
Secured Roll
Data
4 Secured Roll Value
5 5
Homeowner’s Exemptions
6 6
7 7
Proposition 19
-Intergenerational
-Base Year Value Transfer
(55+, Disabled, Disaster Victim)
8 BOE.CA.GOV
for Prop 19
Information
9 boe.ca.gov/prop19
9 BOE.CA.GOV
for Prop 19
Information
10 10
BOE.CA.GOV
for Prop 19
Information
11 11
Prop 19 Data (May 2025)
-Over 900 claims processed
~50% intra-county
-LA with most inbound
12 Prop 19 Data (May 2025)
-Over 900 claims processed
~50% intra-county
-LA with most inbound
13 14
Disaster Relief 15
BOE.CA.GOV
for Prop 19
Information
16 16
A few distinctions in the statutes
Generally, if a property is damaged by a disaster such as fire or flood, the owner is given relief via reduction in value until the property is restored. The owner retains their factored base value except for portions built above and beyond original footprint.

Reduction of Value while Property is in its Damaged Condition (Sec. 170)
If a calamity such as fire, earthquake, or flooding damages or destroys your property, you may be eligible for property tax relief if the county where your property is located has adopted an ordinance that allows property tax relief to owners of damaged or destroyed property, without fault from the assessee.

Base Year Value Transfer to Replacement Property (Prop 19/R&T 69) There are provisions for base value transfers under Prop 19. They require a Governor-declared disaster and the owner sell the original property.

Visit the BOE website
For more information about the nuances of disaster relief, visit boe.ca.gov SBCAssessor.com to file a claim form
Forms are available on our website and generally must be filed within a year of the disaster/calamity/misfortune, or within two years of sale, depending on circumstance.
17 17
New
Construction 18
19 What is assessable
new construction?
If it’s construction of any kind, it’s “new construction.” Even the smallest of remodels and replacements are considered new construction by our office.

Construction is Discoverable
While our office receives permitting information from all county jurisdictions, all construction is subject to assessment, including unpermitted structures.

Maintenance, Repair, and Replacement May Not be
Assessable
Re-carpeting, painting, fixing old HVAC, replacing bath fixtures, and repairing dry rot or termite damaged joists, studs, rafters, siding, etc. may not be reassessed.

Engage…or we may get it wrong!
Each year around January 1st, we send out New
Construction Questionnaires to all properties with open new construction work. We need responses. Without a response, we estimate. 20
Conclusion 21

CITY COUNCIL STAFF REPORT
AGENDA ITEM: 6.a
MEETING DATE: October 13, 2025
SUBJECT: Approve Order of Agenda as presented
PREPARED BY: Annamarie Porter, City Clerk
DISCUSSION:

Council is asked to approve the order of the Agenda as presented or given the opportunity to re-order the Agenda based on Community need and Council consensus.
1 CITY COUNCIL STAFF REPORT
AGENDA ITEM: 6.b
MEETING DATE: October 13, 2025
SUBJECT: Approve City Council Minutes of September 22, 2025 Regular Meeting PREPARED BY: Annamarie Porter, City Clerk
1 M 2025-09-22 CC 1
Regular Meeting – 6:30 PM
6:30 PM REGULAR MEETING

CALL TO ORDER
Mayor Brown called the Regular meeting to order at 6:30 p.m. in the City Hall Council Chamber, 1644 Oak Street, Solvang, California.

ROLL CALL

Present: Mayor David Brown, Mayor pro tem Claudia Orona, Councilmembers Mark Infanti, Elizabeth Orona, Louise Smith
Staff: City Manager Randy Murphy, City Attorney Chelsea O’Sullivan, City Clerk Annamarie Porter, Community Development Director Rafael Castillo, Parks & Recreation Director Jenny McClurg

PLEDGE OF ALLEGIANCE
Eric Daniels led in the Pledge of Allegiance.

1. PROCLAMATIONS, COMMENDATIONS AND CEREMONIAL ITEMS
a. League of Women Voters National Voter Registration Day Proclamation Tracy Beard received the proclamation

2. PRESENTATIONS
a. PG&E Presentation
Eric Daniels, PG&E Public Policy and External Affairs Expert, presented the report.

3. PUBLIC COMMUNICATIONS – NON- AGENDA AND CONSENT ITEMS Mayor Brown invited public comments.

Tracy Beard
Vashti Wilson
There were no other public comments.

4. CITY MANAGER REPORT AND ADVANCE CALENDAR
City Manager Murphy reported upcoming items.

5. GC SECTION 53232.3(d) (aka AB 1234) and GC SECTION 84308 (aka SB 1439) REPORT OUT,

COUNCIL COMMENTS, REQUESTS

MINUTES

SOLVANG CITY COUNCIL
MONDAY, SEPTEMBER 22, 2025
2 M 2025-09-22 CC 2
Mayor Brown reported attending the rededication of the Mission Church, a People Helping People meeting and a tour of the Village planters; spoke about attending a staff awards luncheon and noted attending the recent SBCAG meeting.

Councilmember Infanti reported attending the Library Advisory Committee meeting

6. CONSENT ITEMS
a. Approve Order of Agenda.
b. Approve City Council Minutes: September 8, 2025
c. Adopt Resolution 25-1301 Adopting Updated Special Events Guidebook (pulled) d. August Report on Santa Ynez Valley Transit Ridership e. Law Enforcement Services Annual Report
f. Adopt Resolution 25-1302 Approving the Salary Schedule for the position of City Manager Mayor Brown pulled Item 6.c for separate discussion.

Motion by Mayor Brown to approve the Consent Calendar, as amended, pulling Item No. 6.c for separate consideration, seconded by Mayor pro tem Claudia Orona, and carried 5-0.

ITEMS PULLED FROM CONSENT
c. Adopt Resolution 25-1301 Adopting Updated Special Events Guidebook Parks & Recreation Director McClurg addressed fees, closure of streets and parking and related fees to recover costs, refundable deposit and results of the fee study.

Councilmember Infanti addressed the effective date, noted that staff has been using the Guidebook for a while and added that it will be effective immediately upon adoption.

Motion by Councilmember Elizabeth, to adopt Resolution 25-1301 Adopting Updated Special Events Guidebook as presented, seconded by Mayor Brown, and carried 5-0.

7. PUBLIC HEARINGS - None

8. DISCUSSION ITEMS:
a. Short Term Rentals Policy & Application
Community Development Director Castillo presented the report. Discussion followed regarding homestays, minimum stay requirements, prohibited types of dwellings, fines, consequences for noncompliance, the need for robust permitting regulations, updating administrative citations and processes, ensuring the City procures the right software and tools, consumption of staff resources, excluded zones and exceptions, transferability of permits.

Discussion followed regarding preserving long-term housing, directing staff to focus on the VMU, working with neighbors to help police compliance and limiting the number of guests.

Mayor Brown invited public comments.

Tracy Beard 3
M 2025-09-22 CC 3
There were no other public comments on this item.

Discussion continued regarding caps, what the rules will be and whether they apply to anything outside of the VMU, considering revenue opportunities outside the VMU and the importance of maintaining long-term rentals for the community, distance requirements, 30-unit cap, & prohibiting homestays.

Community Development Director Castillo recommended setting a cap at 30 units. Based on the direction provided, staff will return at a future meeting with an updated ordinance for Council consideration.
b. Chain Retailers
Community Development Director Castillo presented details of the report.

Discussion followed defining “Chain Retailers”, chain restaurants in the Village, maintaining the City’s small-town Danish character, the lack of large spaces in the City needed for large chain retailers, having the market decide demand, ghost retailers.

There were no public comments on this item.

9. COUNCIL CLOSING COMMENTS
Mayor Brown reminded the public of the upcoming State of the City event.

10. ADJOURNMENT
The meeting was adjourned at 8:29 p.m.

Respectfully submitted:

Annamarie Porter, CMC, City Clerk
4 CITY COUNCIL STAFF REPORT
AGENDA ITEM: 6.c
MEETING DATE: October 13, 2025
SUBJECT: Letters to Governor Newsom re Pending 2025 California State Legislation PREPARED BY: Olivia Uribe-Mutal, Assistant to the City Manager DISCUSSION:

ALTERNATIVES:

FISCAL IMPACT:

ATTACHMENTS:
1 CITY COUNCIL STAFF REPORT
Agenda Item 6.c
Meeting Date: October 13, 2025
SUBJECT: Letters to Governor Newsom re Pending 2025 California State Legislation PREPARED BY: Olivia Uribe Mutal, Assistant to the City Manager DISCUSSION:

The Governor has until October 12, 2025, to sign or veto bills now on his desk. Cal Cities has circulated priority measures for cities to support or oppose. Staff reviewed these and identified the following bills as most relevant to Solvang’s fiscal health, public safety, and local control.

Each letter is customized with Solvang-specific impacts and cites the City Council’s adopted Legislative Platform as the basis for support.

Bills Recommended for Support:
• SB 346 (Durazo) — Short-Term Rental Facilitators / TOT Enforcement Platform tie: Supports legislation enabling cities to collect and retain the full amount of local transient occupancy tax from online sales of lodging.
• SB 454 (McNerney) — PFAS Mitigation Fund
Platform tie: Supports funding and incentives for local water resources and financial assistance to comply with state water quality mandates.
• AB 986 (Muratsuchi) — Landslides as Emergency Condition Platform tie: Supports legislation strengthening local emergency preparedness and funding for public safety and disaster systems.
• AB 476 (Mark Gonzalez) — Copper Theft Enforcement
Platform tie: Supports legislation that safeguards local infrastructure and enables effective public works delivery.
• Wildfire Package: AB 1 (Connolly), AB 888 (Calderon), SB 326 (Becker), SB 616 (Rubio) — Wildfire Resilience & Insurance Access
Platform tie: Supports funding for public safety programs and advancing community resilience against natural hazards.
• AB 330 (Chris Rogers) — Prepaid Mobile Phone Services Surcharge Extension Platform tie: Supports protection of local revenues and maintaining funding mechanisms for vital community services.
• AB 265 (Caloza) — Small Business Recovery Fund
Platform tie: Supports state aid, tools, and financing mechanisms for local economic development and recovery.

The attached letters were transmitted under the mayor’s signature with a copy to the bill authors, Solvang’s legislative delegation, and Solvang’s California Cities League regional public affairs manager.
2 RECOMMENDED MOTION:
“I move to receive and file the 2025 California State Legislation Letters.” ALTERNATIVES:

None
FISCAL IMPACT:

None
ATTACHMENTS:

A. Support Letters (SB 346, SB 454, AB 986, AB 476, AB 1, AB 888, SB 326, SB 616, AB 330, AB 265)
3 1644 Oak St., Solvang, Ca 93463805-688-5575 www.cityofsolvang.com 9/22/2025
The Honorable Gavin Newsom
Governor, State of California
1021 O Street, Ste. 9000
Sacramento, CA 95814
RE: SB 346 (Durazo) Local agencies: TOT short-term rental facilitator — Request for Signature
Dear Governor Newsom,
The City of Solvang respectfully requests your signature on SB 346, which would better equip cities to enforce local ordinances related to short-term rentals, including the collection and remittance of transient occupancy taxes (TOT).

Solvang relies on tourism as the cornerstone of its local economy, with TOT and sales tax generating approximately 65 percent of our general fund revenues. Ensuring accurate and transparent collection of these revenues is critical to sustaining essential public services for both residents and visitors.

Short-term rentals can present numerous challenges to neighborhoods and adjacent property owners.

They may create additional noise, traffic, parking, and public safety issues, decrease available housing stock, and in some cases turn residential neighborhoods into de facto hotel rows—collectively creating additional demands on local public service providers.

Unfortunately, the enforcement of TOT ordinances and the collection and remittance of these taxes from short-term rentals can be inconsistent, even when voluntary collection agreements are in place.

Cities often lack access to basic property information, resulting in a difficult choice either to accept payments without verification or attempt direct collection from property owners—a costly and timeconsuming process. Meanwhile, short-term rental facilitators have full knowledge of these properties but resist disclosing this information.

SB 346 would correct this imbalance by requiring facilitators to provide cities with the physical addresses of each listed property and grant full audit authority of TOT dollars. These changes would ensure accurate collection, protect critical local revenues, and allow more efficient enforcement against unlicensed units.

For these reasons, the City of Solvang respectfully requests your signature on SB 346.

Sincerely,
David Brown, Mayor
City of Solvang
Docusign Envelope ID: 12614662-9029-4669-91A8-D2D0B68FC015 4 cc. The Honorable María Elena Durazo
Brady Borcherding, Deputy Legislative Affairs Secretary David Mullinax, League Regional Public Affairs Manager, [email protected] Meg Desmond, League of California Cities, [email protected] Docusign Envelope ID: 12614662-9029-4669-91A8-D2D0B68FC015 5 1644 Oak St., Solvang, Ca 93463805-688-5575 www.cityofsolvang.com 9/22/2025
The Honorable Gavin Newsom
Governor, State of California
1021 O Street, Ste. 9000
Sacramento, CA 95814
RE: SB 454 (McNerney) — PFAS Mitigation Fund — Request for Signature Dear Governor Newsom,
The City of Solvang respectfully requests your signature on SB 454, which creates a PFAS Mitigation Fund to support local water and wastewater agencies in treating and remediating PFAS contamination.

Solvang operates multiple wells and water tanks, and compliance with state water quality mandates is a significant cost driver. This funding will help us protect public health and our water supply without placing undue burdens on ratepayers.

When the City Council adopted its Legislative Platform, it supported legislation that provides funding and incentives for local water resources, as well as financial/technical assistance to comply with state water quality mandates. This directly relates to this measure and provides the policy basis for Solvang’s support.

For these reasons, the City of Solvang respectfully requests your signature.

Sincerely,
David Brown, Mayor
City of Solvang
cc. The Honorable Jerry McNerney
Brady Borcherding, Deputy Legislative Affairs Secretary David Mullinax, League Regional Public Affairs Manager, [email protected] Meg Desmond, League of California Cities, [email protected] Docusign Envelope ID: 12614662-9029-4669-91A8-D2D0B68FC015 6 1644 Oak St., Solvang, Ca 93463805-688-5575 www.cityofsolvang.com 9/22/2025
The Honorable Gavin Newsom
Governor, State of California
1021 O Street, Ste. 9000
Sacramento, CA 95814
RE: AB 986 (Muratsuchi) — Emergency Declarations: Landslides — Request for Signature Dear Governor Newsom,
The City of Solvang urges you to sign AB 986, which explicitly adds landslides to the list of conditions constituting a local or state emergency. Solvang’s hillside areas and aging infrastructure are vulnerable to slope failures during intense storm events, creating risks to residents, businesses, and public facilities. Recognizing landslides as an emergency condition will enable us to access critical state resources more quickly when needed.

When the City Council adopted its Legislative Platform, it endorsed legislation that strengthens local emergency preparedness and funding for public safety systems. This directly relates to this measure and provides the policy basis for Solvang’s support.

For these reasons, the City of Solvang respectfully requests your signature.

Sincerely,
David Brown, Mayor
City of Solvang
cc. The Honorable Al Muratsuchi
Brady Borcherding, Deputy Legislative Affairs Secretary David Mullinax, League Regional Public Affairs Manager, [email protected] Meg Desmond, League of California Cities, [email protected] Docusign Envelope ID: 12614662-9029-4669-91A8-D2D0B68FC015 7 1644 Oak St., Solvang, Ca 93463805-688-5575 www.cityofsolvang.com 9/22/2025
The Honorable Gavin Newsom
Governor, State of California
1021 O Street, Ste. 9000
Sacramento, CA 95814
RE: AB 476 (Gonzalez, Mark) — Copper Theft Enforcement — Request for Signature Dear Governor Newsom,
The City of Solvang respectfully requests your signature on AB 476, which strengthens enforcement against copper theft. Solvang has invested in upgrading water valves, hydrants, and public lighting— assets that are costly to maintain and vulnerable to theft or vandalism. More vigorous enforcement will protect these investments, reduce service disruptions, and save taxpayer dollars.

When the City Council adopted its Legislative Platform, it supported legislation that safeguards local infrastructure and enables the effective delivery of public works. This directly relates to this measure and provides the policy basis for Solvang’s support.

For these reasons, the City of Solvang respectfully requests your signature.

Sincerely,
David Brown, Mayor
City of Solvang
cc. The Honorable Mark Gonzalez
Brady Borcherding, Deputy Legislative Affairs Secretary David Mullinax, League Regional Public Affairs Manager, [email protected] Meg Desmond, League of California Cities, [email protected] Docusign Envelope ID: 12614662-9029-4669-91A8-D2D0B68FC015 8 1644 Oak St., Solvang, Ca 93463805-688-5575 www.cityofsolvang.com 9/22/2025
The Honorable Gavin Newsom
Governor, State of California
1021 O Street, Ste. 9000
Sacramento, CA 95814
RE: Wildfire Package (AB 1, AB 888, SB 326, SB 616) Wildfire Resilience and Insurance Access — Request for Signature
Dear Governor Newsom,
The City of Solvang encourages your signature on AB 1, AB 888, SB 326, and SB 616, which collectively strengthen wildfire mitigation programs, enhance home and community hardening, and improve access to insurance coverage. Located in the Santa Ynez Valley, Solvang is at an elevated risk of wildfires. Residents and businesses have faced difficulties in obtaining or retaining property insurance, and escalating costs pose a threat to our community and economy. These measures provide practical tools to safeguard our people, housing, and businesses that serve visitors.

When the City Council adopted its Legislative Platform, it supported legislation that funds public safety programs and advances community resilience against natural hazards. This directly relates to this measure and provides the policy basis for Solvang’s support.

For these reasons, the City of Solvang respectfully requests your signature.

Sincerely,
David Brown, Mayor
City of Solvang
cc. The Honorable Damon Connolly (AB 1)
The Honorable Lisa Calderon (AB 888)
The Honorable Josh Becker (SB 326)
The Honorable Susan Rubio (SB 616)
Brady Borcherding, Deputy Legislative Affairs Secretary David Mullinax, League Regional Public Affairs Manager, [email protected] Meg Desmond, League of California Cities, [email protected] Docusign Envelope ID: 12614662-9029-4669-91A8-D2D0B68FC015 9 1644 Oak St., Solvang, Ca 93463805-688-5575 www.cityofsolvang.com 9/22/2025
The Honorable Gavin Newsom
Governor, State of California
1021 O Street, Ste. 9000
Sacramento, CA 95814
RE: AB 330 (Rogers) — Prepaid Mobile Phone Services Surcharge Extension — Request for Signature
Dear Governor Newsom,
The City of Solvang respectfully requests your signature on AB 330, which extends the Local Prepaid Mobile Phone Services Surcharge Collection Act to January 1, 2031. Preserving this authority maintains a modest but important local revenue source that helps fund essential services in small cities like Solvang.

When the City Council adopted its Legislative Platform, it supported legislation that protects local revenues and maintains funding mechanisms for vital community services. This directly relates to this measure and provides the policy basis for Solvang’s support.

For these reasons, the City of Solvang respectfully requests your signature.

Sincerely,
David Brown, Mayor
City of Solvang
cc. The Honorable Chris Rogers, Assemblymember
Brady Borcherding, Deputy Legislative Affairs Secretary David Mullinax, League Regional Public Affairs Manager, [email protected] Meg Desmond, League of California Cities, [email protected] Docusign Envelope ID: 12614662-9029-4669-91A8-D2D0B68FC015 10 1644 Oak St., Solvang, Ca 93463805-688-5575 www.cityofsolvang.com 9/22/2025
The Honorable Gavin Newsom
Governor, State of California
1021 O Street, Ste. 9000
Sacramento, CA 95814
RE: AB 265 (Caloza) Small Business Recovery Fund Act — Request for Signature Dear Governor Newsom,
The City of Solvang encourages your signature on AB 265, which establishes the Small Business Recovery Fund to support small businesses and nonprofits affected by declared emergencies. Small, visitor-serving enterprises drive Solvang’s economy; timely recovery support helps preserve local jobs and community vitality in the aftermath of disasters.

When the City Council adopted its Legislative Platform, it supported legislation providing state aid, tools, and financing mechanisms for local economic development and recovery. This directly relates to this measure and provides the policy basis for Solvang’s support.

For these reasons, the City of Solvang respectfully requests your signature.

Sincerely,
David Brown, Mayor
City of Solvang
cc. The Honorable Jessica Caloza, Assemblymember
Brady Borcherding, Deputy Legislative Affairs Secretary David Mullinax, League Regional Public Affairs Manager, [email protected] Meg Desmond, League of California Cities, [email protected] Docusign Envelope ID: 12614662-9029-4669-91A8-D2D0B68FC015 11 CITY COUNCIL STAFF REPORT
AGENDA ITEM: 6.d
MEETING DATE: October 13, 2025
SUBJECT: Quarterly July, August, September 2025 Report of Records Requests receive & file PREPARED BY: Annamarie Porter, City Clerk
DISCUSSION:

This report of public records requests is presented pursuant to City Council request.

During the three-month period we received 42 requests for records.

Average days to close were 3.7
11 were from out of state. Nine were from undisclosed states. The remainder were from within California ATTACHMENTS:

A. Report of requests
1 Id Request Text
Request
Date
Closed
Date
Requester
Name State
25-133
Hello, We are working with a Client to
obtain any information about Alisal
Commons Park/Open Space located
intersection of Alisal Rd and Juniper
Ave. Any information is helpful. I'm
looking for the following: 1) hazard
maps specifically for seismic-induced
landslides, earthquakes or faults, and
liquefaction. 2) historic groundwater
maps and/or groundwater wells 3) Any
soil reports near Alisal Commons
Park/Open Space located intersection of
Alisal Rd and Juniper Ave. Thank you
so much, enjoy the rest of the week.

Celine Treyes
09/25/2025
04:02:37 PM
09/30/2025
03:30:46
PM Celine Treyes
25-132
My name is Nathan Eberhard with The
Claims Center, LLC. I am working on
behalf of Southern California Gas Co to
obtain a copy of the certificate of liability
insurance for the contractor, Lara's
Construction license # 1065194, that
preferably covers the date 10/27/23.

While working at or near 380 Bell St.,
Los Alamos, CA a gas main was
damaged. The reason we are reaching
out to you is because Lara's
Construction is based in Solvang, CA
and provides services therein. Does the
city of Solvang keep records of liability
insurance for this contractor, perhaps in
connection with a municipal contract?
09/25/2025
02:11:14 PM
Nathan
Eberhard MN
25-131
Good Afternoon, I am writing to request
a copy of the approved site plan for 601
Oak Ridge Rd., Solvang (APN 137-750-
014) Thank you
09/24/2025
02:01:47 PM
09/26/2025
10:15:12
AM
Amber
Geraghty CA
25-130
TOT history for (1) hotels/motels or
conventional lodging, and (2) short term
rentals. Monthly from 2015 to 2025
(through August)
09/19/2025
08:25:02 AM
09/22/2025
11:39:18
AM mark schniepp CA
25-129
Residential Permit History for the City of
Solvang, Monthly, for SFUs, ADUs, and
MFUs 2018 to 2025 (through August)
09/19/2025
08:20:32 AM
09/24/2025
10:56:10
AM mark schniepp CA
25-128
Hi! Can you please send me plans,
permits and reports that you have on file
for 654 Chalk Hill Road, Solvang? Thank
you.
09/17/2025
12:43:49 PM
09/17/2025
03:00:36
PM
LaToya
Ramos CA
2 25-127
SmartProcure is submitting a public
records request to the City of Solvang
for any and all purchasing records from
3/6/2025 to current. The request is
limited to readily available records
without physically copying, scanning, or
printing paper documents. Any editable
electronic document is acceptable. The
specific information requested from your
record-keeping system is: 1. Purchase
order number. If purchase orders are not
used a comparable substitute is
acceptable, i.e., invoice, encumbrance,
or check number 2. Purchase date 3.

Line item details (Detailed description of
the purchase) 4. Line item quantity 5.

Line item price 6. Vendor ID number,
name, address, contact person and their
email address If you would like to let
me know what type of financial software
you use, I may have report samples that
help to determine how, or if, you are able
to respond. As an added security and
privacy measure, there will be a unique
upload link for any new requests moving
forward, including this one. We
appreciate your assistance towards this
request. You may also attach the
information to this email.
09/17/2025
09:51:27 AM
09/17/2025
12:59:47
PM Lisa Chatar FL
25-126
I am seeking all publicly-available
correspondence between city council
staff and former city manager David
Gassaway, from December 31, 2018
through December 31, 2019.
09/05/2025
12:17:04 PM
09/08/2025
09:10:16
AM
Mark
Portuondo CA
25-125
can I please get all the record of all
permits and plans on 1550 Laurel Ave
Solvang ca 93463
09/04/2025
06:20:35 PM
09/08/2025
09:05:49
AM Alex Uribe CA
25-124
We respectfully request all the
contractors bid documents including
ours for project # PW 25-002 Alamo
Pintado Road Pavemnet
09/04/2025
10:15:34 AM
09/04/2025
12:33:36
PM Vince Lopez III CA
25-123
I respectfully request scanned copies of
the following bids for this project:

Toro Enterprises Granite Construction
V. Lopez Jr. & Sons G.E.C., Inc.
09/03/2025
12:00:00 AM
09/04/2025
09:56:03
AM Butch Lopez
3 25-122
Pursuant to the California Public
Records Act, this is a request for an
electronic document which lists all
Vendor payment transactions for year
ending 2024 (fiscal 2023/2024 or
calendar year 2024). This could be
considered one of the following reports:

Warrant Report, Accounts Payable
Report, Vendor Payment Checkbook
Report, Checkbook Register,
Expenditure Data, Transactional Detail
Payments, Online Checkbook, or
Disbursements. Here is an online
example from the City of San Francisco,
California (https://data.sfgov.org/CityManagement-and-Ethics/VendorPayments-Vouchers-/n9pm-xkyq/data).

We would accept any existing report
which contains a minimum of the Payee
Name, Amount and Date of each
transaction. The principal purpose of
this is to make this information more
accessible to the public and to
disseminate information regarding the
health, safety, and welfare of the general
public. This request is not for personal or
commercial benefit and we are
exercising the general rights of the
public. For this reason we are requesting
09/03/2025
07:12:01 AM
09/08/2025
04:16:03
PM Erin Raasch FL
25-121
Hi there! I am requesting access to full
building permit documentation issued
between August 2024 and September
2025. Specifically, I am seeking copies
of records that include floor plans,
inspector reports (including issues
encountered), applications submitted,
and related supporting documents.

Please let me know the process for
obtaining these records under the
California Public Records Act. Please
feel free to contact me at
[email protected] Thank you
for your assistance.
09/02/2025
01:29:58 PM
09/03/2025
08:17:35
AM
4 25-120
Please report the monthly or quarterly
transient occupancy tax (TOT) revenue
accrued during the 2024-2025 fiscal
year, as well as the TOT rate imposed
during that time. Include all TOT revenue
accrued during this period, even if the
payments are not yet collected. If
possible and applicable, provide a
breakdown of the TOT revenue accrued
by short-term vacation rentals (Airbnb,
Vrbo, etc.) and/or campgrounds.
08/29/2025
01:11:34 PM
09/04/2025
09:48:05
AM Ginger Jensen OR
25-119
I am looking for the addresses of each
property that is permitted for ShortTerm/Vacation Rentails in Solvang.08/29/2025 11:08:29 AM
09/03/2025
08:14:48
AM Jeff Treuting
25-118
I would like a coipy of one years water
costs/invoices for 991 College Cyn Rd. n
Solvang. I represent the new owners,
Jim and Louise West, I am their real
estate broker. We need to provide the
bills to a prospective tenant. thank you
08/28/2025
01:40:22 PM
09/03/2025
08:14:10
AM Marilyn Elam CA
25-117
Good morning, I am a student at
Calbright College currently researching
the history of Solvang for a school
project. Due to my work and class
commitments, I am unable to visit
Solvang in person to conduct research.

I am writing to formally request, under
the Freedom of Information Act (FOIA)
and/or the California Public Records Act
(PRA), access to any scanned copies or
electronic records pertaining to:

Documents, reports, or correspondence
detailing the founding, development, and
significant historical events of Solvang
Records related to notable celebrations
(such as Danish Days), town festivals,
and key anniversaries Architectural
plans, city maps, or documentation
about historical landmarks in Solvang
Records regarding the impact of cultural,
demographic, or policy changes shaping
Solvang’s identity Any archived
photographs, news articles, or brochures
produced by the City of Solvang, Santa
Barbara County, or related agencies
Meeting minutes, resolutions, or
ordinances relevant to Solvang’s historic
preservation efforts If possible, please
include: A list or index of available
08/28/2025
08:57:12 AM
09/08/2025
09:20:33
AM
Samantha L
Camunez CA
5 25-116
PRA request for RFP submittals and
award details for (RFP) Building
Department Services.
08/25/2025
11:46:48 AM
09/03/2025
08:11:15
AM Victor Aguilar CA
25-115
I am looking for data on legally ran short
term rentals in Solving. I noticed in your
municipal code that a certificate is
required. Is there any way to get a list of
recorded short term rental certificate
numbers and parcel IDs?
08/22/2025
12:39:59 PM
08/27/2025
01:09:42
PM Tatiana Bickler WA
25-114
I would like to request a downloadable
copy of the Solvang city zoning map if it
is available (preferably as a shapefile or
as a pdf).
08/22/2025
12:35:27 PM
08/25/2025
09:49:26
AM Tatiana Bickler WA
25-113
Hello, I am a general contractor looking
for plans for a clients house. Address is
1940 Viborg. We do not have specific
scope of work yet so just working out
ideas at this point and need plans for
design and budget estimation purposes.
08/20/2025
03:09:54 PM
08/22/2025
08:39:13
AM
Alan
Lockwood CA
25-112
The Data Branch is hereby submitting a
commercial records request. We seek a
spreadsheet containing all purchase
orders from January 1, 2021, to present
day. Requested Information:

Spreadsheet containing all purchase
orders from January 1, 2021, to present
day. If easily accessible, please provide
the following details for each purchase
order: -Purchase order number or
equivalent -Purchase date -Vendor ID
or equivalent -Vendor name -Line item
details -Line item quantity -Line item
unit price -Line item total price Format
& Delivery: We understand systems and
formats may vary. These records
generally live in your ERP, and a
spreadsheet export of that may be
easiest. We would appreciate it if you
replied in this email thread if possible.

However, if this is not possible, please
feel free to send them in any format you
prefer, including: -Spreadsheet
(Preferred) -PDF -Word -Existing
reports from your ERP -Any readily
available, already existing records
resembling purchasing records (even if
missing some requested columns) Note
on Commercial Nature & Scope: This
08/19/2025
06:43:30 AM
08/20/2025
10:27:00
AM Woo Park DE
25-111
I'm looking for all building records for
1622 Copenhagen Drive.
08/15/2025
02:45:55 PM
08/22/2025
08:36:08
AM
Christos
Celmayster CA 6
25-110
I am writing on behalf of Better World
Technology, Inc. to formally request
information regarding the recently
awarded contract for Managed IT
Services—the RFP with a submission
deadline of May 23, 2025. Could you
please provide the following: • The total
contract award amount and payment
structure • A copy of the executed
agreement or award resolution • Any
additional public information pertaining
to the award criteria or scope
08/14/2025
12:00:00 AM
08/14/2025
02:37:54
PM jerry Garcia
25-109
I'm looking for any meetings, records,
emails, applications or letters by TMobile or Centerline Communications for the years 2024 and 2025. These may
pertain to building permits, planning,
zoning, or CUP applications within the
city.
08/13/2025
09:51:45 AM
08/20/2025
10:28:46
AM
Bryon
Gunnerson WA
25-108
I need the roofing plans for 253-263 3rd
st solvang 93463 CA. Please send any
plans in file in the process I would like all
the plans we can get. I am the owner
and looking to do some roof
improvements /work. best, Brandon
08/07/2025
02:07:53 PM
08/08/2025
11:25:57
AM Brandon Birtell CA
25-107
Hello, Please provide information and
documentation for parcel 139-031-020.

Also, what are the building possibilities
for this parcel?
08/06/2025
12:32:34 PM
08/07/2025
04:09:49
PM Randy CA
7 25-106
Dear Clerk, I hope this email finds you
well! My name is Yocilin Solis, and I am
a research assistant at the Tobacco
Economics and Modeling of Policy
Outcomes (TEMPO) Lab at the Yale
School of Public Health. We are
currently compiling local recreational
cannabis ordinances passed over the
last six years. I'm writing to request
information on the current retail
cannabis tax rate, as well as any
changes made since 2022. If available,
could you also provide documents that
codify these changes? Your assistance
would be greatly appreciated in ensuring
Solvang is represented accurately in the
dataset we are constructing for public
use. Thank you and have a great day!
Best, Yocilin -- Yocilin Solis Lopez
(she/her) B.A. Ethics, Politics, &
Economics, Advanced Language
Certificate in Spanish Yale University
Class of 2027
07/31/2025
12:00:00 AM
08/01/2025
08:33:18
AM
Yocilin Solis
Lopez
25-105
Hello, I am working on behalf of
Southern California Gas Company to
obtain a copy of the certificate of liability
insurance for the contractor True
Landscape that covers the date of
11/6/23. I am wondering if the City of
Solvang might have anything on hand?
Thank you.
07/29/2025
07:21:01 AM
07/29/2025
08:52:44
AM Jakob Wrobel MN
25-104
Greetings, I am working on behalf of
Southern California Gas Company.

Please email me a copy of the
Certificate of Liability Insurance for
UTRERA MASONRY INC covering 2023-
2024. (Please Ref. Our File
2MN307520). Thank you for your kind
assistance.
07/28/2025
01:52:01 PM
07/29/2025
08:14:19
AM Aurea Brown MN
25-103
Hello. I would like to request property
setback distances and easements for an
undeveloped parcel served by a private
road. APN 137-660-045. I am preparing
new construction documents for the
property and want to be clear on the
distances from all sides. Thank you
07/25/2025
11:20:54 AM
07/28/2025
08:55:18

AM LEE GEISLER CA
25-102
Permit History for 644 Hillside Drive
Solvang,
07/25/2025
10:25:31 AM
07/28/2025
08:54:30
AM
Chantal
Cloutier CA
8 25-101
We're in escrow on the property at 409
1st st, Solvang, CA. Please provide all
archive plans, permits and site surveys
pertaining to 409 1st st, Solvang, CA
(Mirabelle Inn)
07/22/2025
01:58:41 PM
07/28/2025
08:54:01
AM
Arvand
Sabetian CA
25-100
I am appraising an apartment building in
the City of Solvang - 310 5th Street. I
was hoping to get copies of any building
permits and Certificates of Occupancy.
07/21/2025
06:22:09 AM
07/28/2025
08:53:00
AM Brynn Crispino
25-99
Greetings, I am working on behalf of
Southern California Gas Company.

Please email me a copy of the
Certificate of Liability Insurance for
Uterea Masonry Inc covering 2023-2024.
(Please Ref. Our File
2MN307520). Thank you for your kind
assistance.
07/18/2025
04:25:35 PM
07/28/2025
08:50:38
AM Aurea Brown MN
25-98
Hi, Can you please send me any
permits, reports and plans you have on
file for 644 Chalk Hill Road, Solvang?
Thank you
07/17/2025
12:01:20 PM
07/17/2025
03:56:24
PM
LaToya
Ramos CA
25-97
I am requesting the landscape plan for
the Merkantile project, which I believe
was approved in 2018. I am interested
specifically in how it faces all of Old
Mission Drive. During the entire approval
process we were intimately involved, and
the planting of trees along Old Mission
was a very key point to help mitigate the
size of the buildings and to block the
residents view of the buildings. At least 2
of those trees that were part of that plan
have died and have never been replaced.
07/16/2025
06:44:58 PM
07/29/2025
08:13:15
AM
Gabriel
Rossetti CA
25-96
Hi Wendy Now that the RFP has been
awarded, I would like copies of all RFP
proposals. The city stated in the RFP
that “all proposals shall be public
records”. I am happy to pick them or
download them if you can tell me who to
ask for at the city desk or provide a
download link. Thank you Hope you
have a great weekend. Steve
07/11/2025
12:00:00 AM
07/11/2025
03:06:00
PM Steve Saucier
9 25-95
Hello Randy! I hope you are well
Could you please send me over the
2025 Solvang Business Licenses, I’m
going to start working on the business
guide for this year’s State of the City.

Thanks in advance. 😊😊 Kindly, Mitzi
Sevilla | Marketing & Communications
Coordinator Solvang Chamber of
Commerce 805.688.0701
solvangcc.com @solvangchamber
07/10/2025
12:00:00 AM
07/11/2025
12:17:11
PM Mitzi Sevilla
25-94
I am a Solvang Resident living up on
Skytt Mesa. I no longer have my title
report containing CCRs. Please forward
the CCRs for the Skytt Mesa
Development. THANKS VERY MUCH.
07/09/2025
06:18:49 PM
07/11/2025
09:41:35
AM Anne Nicholas CA
25-93
Request a copy of your building permit
records from July 14, 2023, up to the
present. Please include any fields that
your permitting system tracks. This
includes but is not limited to: -Permit
Number -Applied/Issued Dates -Work
Address -Permit Type -Permit Status -
Description of the work being done -
Contractor and Architect Details -Job
Valuations The preferred file type is a
searchable PDF, the same format you
provided in our previous request.
07/06/2025
09:10:26 PM
07/10/2025
08:24:10
AM
Rolex
Domengiano CA
25-92
All permits, including, without limitation,
occupancy permits, for the medical
condominium unit located at: 680
Alamo Pintado Road, Suite 202
Solvang, CA 93463 Purchaser: Santa
Ynez Band of Chumash Indians or Santa
Ynez Band of Mission Indians Tenant:

Santa Ynez Tribal Health Clinic Many
thanks, Sam Cohen, Government
Affairs & Legal Officer Santa Ynez Band
of Chumash Indians
07/01/2025
01:49:08 PM
07/08/2025
04:55:29
PM
SAMUEL

COHEN CA
10 CITY COUNCIL STAFF REPORT
AGENDA ITEM: 6.e
MEETING DATE: October 13, 2025
SUBJECT: Approve September Warrant Register
PREPARED BY: Wendy Berry, Administrative Services Director Attachment provided is a report of payables for the Month of September 2025 1 10/7/2025 11:43:14 AM Page 1 of 32
Check Report
City of Solvang By Vendor Name
Date Range: 09/01/2025 - 09/30/2025
Vendor Number Vendor Name Payment Date Discount Amount Payment Type Payment Amount Number Bank Code: APBNK-AP Bank Code
11295 Advanced Automotive Solutions Inc. 09/15/2025 47674 Regular 0.00 363.33 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 43284 Invoice 09/08/2025 Oil Change - Truck #635 363.33 0.00 501-5200-502-53008 Vehicle Repairs & Maint. 181.67 Oil Change - Truck #635 501-5300-503-53008 Vehicle Repairs & Maint. 181.66 Oil Change - Truck #635 10613 Advantage Group, The 09/15/2025 7569 EFT 0.00 194.00 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 188004 Invoice 08/31/2025 Monthly HRA/Payroll 194.00 0.00 100-1100-105-51005 ReƟree Medical/Dental/Li 156.85 Monthly HRA/Payroll 500-5100-105-51005 ReƟree Medical/Dental/Li 12.40 Monthly HRA/Payroll 501-5200-105-51005 ReƟree Medical/Dental/Li 12.28 Monthly HRA/Payroll 501-5300-105-51005 ReƟree Medical/Dental/Li 12.47 Monthly HRA/Payroll 11703 AM Signal, LLC 09/15/2025 47675 Regular 0.00 326.25 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount M30872 Invoice 08/18/2025 StreetSmart Data CollecƟon & ReporƟng S 326.25 0.00 100-1600-600-70105 Projects 326.25 StreetSmart Data CollecƟon & R 10873 Aqua-Metric Sales Company 09/02/2025 47618 Regular 0.00 1,040.73 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount INV0109776 Invoice 08/26/2025 New Meter registers & Cables 1,040.73 0.00 500-5100-501-57030 Water Meter Replacemen 1,005.50 New Meter registers & Cables 500-5100-501-57030 Water Meter Replacemen 35.23 New Meter registers & Cables 51792 ARIAS, ELIZABETH 09/15/2025 47676 Regular 0.00 200.00 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount INV0013838 Invoice 09/08/2025 Recreation Refund 200.00 0.00 100-20036 Due to A/R Customer-Civi 200.00 Recreation Refund 11552 Arturo Navarro Jr. 09/02/2025 47619 Regular 0.00 320.00 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount INV0013788 Invoice 08/25/2025 Umpire - August 2025 320.00 0.00 100-1300-360-52005 Recreation Programs 320.00 Umpire - August 2025 11434 Badawi & Associates 09/30/2025 47730 Regular 0.00 20,832.75 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 1954 Invoice 09/22/2025 2025 Audit 20,832.75 0.00
100-1100-120-56013 Audit 20,832.75 2025 Audit
10553 BrightView Landscape Services 09/08/2025 47650 Regular 0.00 8,328.00 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 9451338 Invoice 08/31/2025 Brightview FY 2025-26 8,328.00 0.00 205-3500-804-53005 Open Space/Landscape 8,328.00 Brightview FY 2025-26 2 Check Report Date Range: 09/01/2025 - 09/30/2025
10/7/2025 11:43:14 AM Page 2 of 32
Vendor Number Vendor Name Payment Date Discount Amount Payment Type Payment Amount Number 11687 California Consulting, Inc. 09/15/2025 7570 EFT 0.00 4,600.00 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 7348 Invoice 09/01/2025 Professional Services for Grant Services 4,600.00 0.00 100-1100-120-57016 Professional Services 4,600.00 Professional Services for Grant S 10141 CalPortland Construction 09/15/2025 47677 Regular 0.00 772.13 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 96903964 Invoice 08/28/2025 Sand Slurry 772.13 0.00
501-5200-502-53003 Repairs and Maintenance 772.13 Sand Slurry 10076 Cannon Associates 09/22/2025 7583 EFT 0.00 17,590.40 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 93044 Invoice 09/08/2025 Nyborg Waterline Replacement 17,590.40 0.00 803-5100-501-70105 Projects -WATER 17,590.40 Nyborg Waterline Replacement 11279 Carollo Engineers, Inc 09/22/2025 7584 EFT 0.00 19,500.00 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount FB70870 Invoice 09/04/2025 WWTP Water Quality Project 19,500.00 0.00 804-5300-503-70105 Projects -WASTEWATER 19,500.00 WWTP Water Quality Project 11008 Carrs Boots & Western Wear 09/15/2025 7571 EFT 0.00 175.00 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 17179 Invoice 07/01/2025 Work Boots - Andrew Calles 175.00 0.00 100-1300-300-51014 Safety Gear 175.00 Work Boots - Andrew Calles 11680 Central Holding Group, LLC 09/30/2025 47733 Regular 0.00 2,797.13 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount INV0013854 Invoice 09/22/2025 Transit Rent - October 2,797.13 0.00 502-5000-850-57011 Lease Payments 2,797.13 Transit Rent - October 91300 Cesar Avila 09/08/2025 7557 EFT 0.00 175.00
Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount INV0013807 Invoice 09/02/2025 Work Boots Reimbursement 175.00 0.00 501-5200-502-51014 Safety Gear 43.75 Work Boots Reimbursement 501-5300-503-51014 Safety Gear 131.25 Work Boots Reimbursement 10647 Chiloni Huffman 09/22/2025 47701 Regular 0.00 71.00 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 122 Invoice 08/31/2025 Wednesday Classes - July 71.00 0.00 100-1300-370-52005 Recreation Programs 71.00 Wednesday Classes - June 10224 Christophe Millner 09/22/2025 7593 EFT 0.00 700.00 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount INV0013850 Invoice 09/15/2025 Tai Chi - Adult Programs 136.50 0.00 100-1300-370-52005 Recreation Programs 136.50 Tai Chi - Adult Programs INV0013851 Invoice 09/16/2025 Kung Fu - Youth Programs 563.50 0.00 100-1300-365-52005 Recreation Programs 563.50 Kung Fu - Youth Programs 3 Check Report Date Range: 09/01/2025 - 09/30/2025
10/7/2025 11:43:14 AM Page 3 of 32
Vendor Number Vendor Name Payment Date Discount Amount Payment Type Payment Amount Number 11761 Cintas Corporation No. 2 09/08/2025 47651 Regular 0.00 1,359.38 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 5285109401 Invoice 09/03/2025 New first aid kits 1,359.38 0.00 100-1300-310-52003 Supplies 271.88 New first aid kits
100-1300-330-52003 Supplies 271.88 New first aid kits
100-1600-605-52003 Supplies 271.88 New first aid kits
100-1600-620-52003 Supplies 271.86 New first aid kits
100-1600-630-52003 Supplies 271.88 New first aid kits
11761 Cintas Corporation No. 2 09/15/2025 47678 Regular 0.00 56.92 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 5289492501 Invoice 08/29/2025 First Aid Supplies 56.92 0.00 100-1200-200-52003 Supplies 11.38 First Aid Supplies
100-1200-210-52003 Supplies 11.38 First Aid Supplies
100-1300-300-52003 Supplies 11.38 First Aid Supplies
100-1600-600-52003 Supplies 11.38 First Aid Supplies
100-1600-605-52003 Supplies 11.40 First Aid Supplies
10195 City of Lompoc Finance Dept. 09/15/2025 7572 EFT 0.00 1,666.66 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 18383 Invoice 09/03/2025 Transit Services - October 1,666.66 0.00 502-5000-850-56003 Wine Country Express 1,666.66 Transit Services - October 11551 Clean Machine Laundromat 09/22/2025 47702 Regular 0.00 100.00 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 0690-13 Invoice 09/11/2025 Laundry Service 0.00 100.00
100-1600-605-53003 Repairs and Maintenance 100.00 Laundry Service 10732 Coastal Ag 09/02/2025 47620 Regular 0.00 117.30
Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 1179841-IN Invoice 08/25/2025 High Pressure Valve 117.30 0.00 100-1600-690-52003 Supplies 117.30 High Pressure Valve
10732 Coastal Ag 09/08/2025 47652 Regular 0.00 383.63
Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 1179971-IN Invoice 08/28/2025 Service on Pressure Washer 383.63 0.00 100-1600-690-53003 Repairs and Maintenance 383.63 Service on Pressure Washer 11587 Column Software PBC 09/02/2025 47621 Regular 0.00 85.65 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 8BC38120-0123 Invoice 08/21/2025 PC PH Appeal 1704 Mission Drive 85.65 0.00 100-1200-200-57015 Printing and Publishing 85.65 PC PH Appeal 1704 Mission Driv 11587 Column Software PBC 09/30/2025 47731 Regular 0.00 90.31 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 8BC38120-0125 Invoice 09/25/2025 CC PH - 1704 Mission Appeal 90.31 0.00 100-1000-100-57015 Printing and Publishing 90.31 CC PH - 1704 Mission Appeal 4 Check Report Date Range: 09/01/2025 - 09/30/2025
10/7/2025 11:43:14 AM Page 4 of 32
Vendor Number Vendor Name Payment Date Discount Amount Payment Type Payment Amount Number 10197 County of Santa Barbara 09/15/2025 47679 Regular 0.00 1,822.17 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 1039 Invoice 08/26/2025 Laboratory Analysis for Water Quality Mo 1,822.17 0.00 100-1600-720-57058 Lab Fees and Stormwater 1,822.17 Laboratory Analysis for Water Q 10197 County of Santa Barbara 09/30/2025 47732 Regular 0.00 2,867.72 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 1011 Invoice 09/17/2025 Contract Work for General IRWM Progra 92.34 0.00 500-5100-501-57016 Professional Services 92.34 Contract Work for General IRW 1040 Invoice 09/22/2025 WaterWiseSB Media Campaigns 2,775.38 0.00 500-5100-501-57016 Professional Services 2,775.38 WaterWiseSB Media Campaigns 10538 D & H Water Systems, Inc 09/08/2025 47653 Regular 0.00 2,362.04 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount I2025-1170 Invoice 08/29/2025 repair part Analyzer 2,362.04 0.00 500-5100-501-53003 Repairs and Maintenance 2,362.04 repair part Analyzer 10538 D & H Water Systems, Inc 09/15/2025 47680 Regular 0.00 597.47 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount I2025-1200 Invoice 09/05/2025 1001661 Spare Parts Kit 597.47 0.00 500-5100-501-53011 Well Repairs and Mainten 597.47 1001661 Spare Parts Kit 11729 De Lage Landen Financial Services, Inc. 09/08/2025 7558 EFT 0.00 416.96 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 591757580 Invoice 08/21/2025 Lease Payments 416.96 0.00 100-1100-120-57011 Lease Payments 82.54 Lease Payments
100-1200-200-57011 Lease Payments 26.69 Lease Payments
100-1200-210-57011 Lease Payments 11.26 Lease Payments
100-1300-300-57011 Lease Payments 35.44 Lease Payments
100-1300-350-57011 Lease Payments 27.10 Lease Payments
100-1600-600-57011 Lease Payments 10.42 Lease Payments
100-1600-605-57011 Lease Payments 19.60 Lease Payments
100-1600-690-57011 Lease Payments 39.61 Lease Payments
100-1600-700-57011 Lease Payments 8.34 Lease Payments
100-1600-720-57011 Lease Payments 14.18 Lease Payments
500-5100-501-57011 Lease Payments 59.63 Lease Payments
501-5200-502-57011 Lease Payments 26.69 Lease Payments
501-5300-503-57011 Lease Payments 55.46 Lease Payments
11729 De Lage Landen Financial Services, Inc. 09/15/2025 7573 EFT 0.00 205.54 5 Check Report Date Range: 09/01/2025 - 09/30/2025
10/7/2025 11:43:14 AM Page 5 of 32
Vendor Number Vendor Name Payment Date Discount Amount Payment Type Payment Amount Number Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 592020950 Invoice 09/08/2025 Lease Payments 205.54 0.00 100-1100-120-57011 Lease Payments 40.70 Lease Payments
100-1200-200-57011 Lease Payments 13.15 Lease Payments
100-1200-210-57011 Lease Payments 5.55 Lease Payments
100-1300-300-57011 Lease Payments 17.47 Lease Payments
100-1300-350-57011 Lease Payments 13.36 Lease Payments
100-1600-600-57011 Lease Payments 5.14 Lease Payments
100-1600-605-57011 Lease Payments 9.66 Lease Payments
100-1600-690-57011 Lease Payments 19.53 Lease Payments
100-1600-700-57011 Lease Payments 4.11 Lease Payments
100-1600-720-57011 Lease Payments 6.99 Lease Payments
500-5100-501-57011 Lease Payments 29.39 Lease Payments
501-5200-502-57011 Lease Payments 13.15 Lease Payments
501-5300-503-57011 Lease Payments 27.34 Lease Payments
11729 De Lage Landen Financial Services, Inc. 09/30/2025 7599 EFT 0.00 390.41 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 592346643 Invoice 09/21/2025 Lease Payments 390.41 0.00 100-1100-120-57011 Lease Payments 77.30 Lease Payments
100-1200-200-57011 Lease Payments 24.99 Lease Payments
100-1200-210-57011 Lease Payments 10.54 Lease Payments
100-1300-300-57011 Lease Payments 33.18 Lease Payments
100-1300-350-57011 Lease Payments 25.38 Lease Payments
100-1600-600-57011 Lease Payments 9.76 Lease Payments
100-1600-605-57011 Lease Payments 18.35 Lease Payments
100-1600-690-57011 Lease Payments 37.09 Lease Payments
100-1600-700-57011 Lease Payments 7.81 Lease Payments
100-1600-720-57011 Lease Payments 13.27 Lease Payments
500-5100-501-57011 Lease Payments 55.83 Lease Payments
501-5200-502-57011 Lease Payments 24.99 Lease Payments
501-5300-503-57011 Lease Payments 51.92 Lease Payments
10467 DellaValle Embroidery 09/30/2025 7600 EFT 0.00 54.00 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 3531 Invoice 09/25/2025 Embroidered Logos on Work Shirts - Nath 54.00 0.00 100-1600-720-52003 Supplies 2.70 Embroidered Logos on Work Shi 501-5200-502-52003 Supplies 45.90 Embroidered Logos on Work Shi 501-5300-503-52003 Supplies 5.40 Embroidered Logos on Work Shi 11720 Diaz Automotive & Tires 09/22/2025 47719 Regular 0.00 1,012.00 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount INV0013845 Invoice 09/15/2025 New tires 1,012.00 0.00
100-1600-690-53008 Vehicle Repairs & Maint. 1,012.00 New tires 11563 EMTS, Inc. 09/30/2025 47734 Regular 0.00 5,880.00 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 09203141 Invoice 07/01/2025 Alamo Pintado & Kronberg Weed Abatem 3,520.00 0.00 207-2700-807-57068 Fire Safety 3,520.00 Alamo Pintado & Kronberg Wee 09203430 Invoice 07/31/2025 Rebild & Creekside Ivy/Brush Clearing 2,360.00 0.00 207-2700-807-57068 Fire Safety 2,360.00 Rebild & Creekside Ivy/Brush Cl 6 Check Report Date Range: 09/01/2025 - 09/30/2025
10/7/2025 11:43:14 AM Page 6 of 32
Vendor Number Vendor Name Payment Date Discount Amount Payment Type Payment Amount Number 10797 Engel & Gray 09/02/2025 7548 EFT 0.00 1,549.40
Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 58H00011 Invoice 08/17/2025 Annual Sludge Disposal 1, 0.00 549.40 501-5300-503-57020 Sludge Disposal 1,549.40 Annual Sludge Disposal 10797 Engel & Gray 09/08/2025 7559 EFT 0.00 2,239.05
Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 58O00009 Invoice 08/24/2025 Annual Sludge Disposal 2, 0.00 239.05 501-5300-503-57020 Sludge Disposal 2,239.05 Annual Sludge Disposal 10797 Engel & Gray 09/15/2025 7574 EFT 0.00 745.65
Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 58X00025 Invoice 08/31/2025 Annual Sludge Disposal 0.00 745.65 501-5300-503-57020 Sludge Disposal 745.65 Annual Sludge Disposal 10797 Engel & Gray 09/22/2025 7585 EFT 0.00 1,544.20
Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 59700012 Invoice 09/07/2025 Annual Sludge Disposal 1, 0.00 544.20 501-5300-503-57020 Sludge Disposal 1,544.20 Annual Sludge Disposal 10797 Engel & Gray 09/30/2025 7601 EFT 0.00 2,304.44
Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 59E00007 Invoice 09/14/2025 Annual Sludge Disposal 2, 0.00 304.44 501-5300-503-57020 Sludge Disposal 2,304.44 Annual Sludge Disposal 11435 Exclusive Alarm Services 09/22/2025 47703 Regular 0.00 450.00 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 013996 Invoice 09/10/2025 Monitoring Security System - Generator 150.00 0.00 100-1100-120-54002 Equipment 150.00 Monitoring Security System - Ge 013997 Invoice 09/10/2025 Monitoring Security System - Maintenanc 150.00 0.00 100-1100-120-54002 Equipment 150.00 Monitoring Security System - M 013998 Invoice 09/10/2025 Monitoring Security System - Water Depa 150.00 0.00 100-1100-120-54002 Equipment 150.00 Monitoring Security System - W 11435 Exclusive Alarm Services 09/30/2025 47735 Regular 0.00 473.00 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 013994 Invoice 09/10/2025 Monitoring Security System - Annex 162.00 0.00 100-1100-120-54002 Equipment 162.00 Monitoring Security System - An 013995 Invoice 09/10/2025 Monitoring Security System/Service Call - 311.00 0.00 100-1100-120-54002 Equipment 311.00 Monitoring Security System/Ser 11617 Extreme Clean Janitorial 09/02/2025 47622 Regular 0.00 8,060.00 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 3243 Invoice 08/25/2025 Extreme Clean FY 2025-26 8,060.00 0.00 100-1600-400-57005 Custodial-Restrooms 8,060.00 Extreme Clean FY 2025-26 11617 Extreme Clean Janitorial 09/08/2025 47654 Regular 0.00 8,762.00 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 3244 Invoice 09/01/2025 Extreme Clean FY 2025-26 8,762.00 0.00 100-1600-400-57005 Custodial-Restrooms 8,762.00 Extreme Clean FY 2025-26 7 Check Report Date Range: 09/01/2025 - 09/30/2025
10/7/2025 11:43:14 AM Page 7 of 32
Vendor Number Vendor Name Payment Date Discount Amount Payment Type Payment Amount Number 11617 Extreme Clean Janitorial 09/15/2025 47681 Regular 0.00 11,116.18 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 3253 Invoice 09/08/2025 Extreme Clean FY 2025-26 8,450.00 0.00 100-1600-400-57005 Custodial-Restrooms 8,450.00 Extreme Clean FY 2025-26 3255 Invoice 09/09/2025 Extreme Clean FY 2025-26 2,666.18 0.00 100-1600-400-57005 Custodial-Restrooms 2,666.18 Extreme Clean FY 2025-26 11617 Extreme Clean Janitorial 09/22/2025 47704 Regular 0.00 7,592.00 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 3256 Invoice 09/15/2025 Extreme Clean FY 2025-26 7,592.00 0.00 100-1600-400-57005 Custodial-Restrooms 7,592.00 Extreme Clean FY 2025-26 11617 Extreme Clean Janitorial 09/30/2025 47736 Regular 0.00 9,308.00 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 3257 Invoice 09/22/2025 Extreme Clean FY 2025-26 9,308.00 0.00 100-1600-400-57005 Custodial-Restrooms 9,308.00 Extreme Clean FY 2025-26 10611 Farm Supply Co 09/22/2025 7586 EFT 0.00 377.11
Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 78601 Invoice 09/11/2025 Reward LS & AQ 2.5gal 377.11 0.00 501-5300-503-53003 Repairs and Maintenance 377.11 Reward LS & AQ 2.5gal 10611 Farm Supply Co 09/30/2025 7602 EFT 0.00 414.83
Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 78814 Invoice 09/24/2025 Powerflame Gaspony Torch Kit 414.83 0.00 100-1300-310-53003 Repairs and Maintenance 207.42 Powerflame Gaspony Torch Kit 100-1300-330-53003 Repairs and Maintenance 207.41 Powerflame Gaspony Torch Kit 11145 Ferguson Enterprises, Inc 09/02/2025 47623 Regular 0.00 367.61 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 6174296 Invoice 08/26/2025 6x4 PVC HW SWR 367.61 0.00
501-5200-502-53003 Repairs and Maintenance 367.61 6x4 PVC HW SWR 8 Check Report Date Range: 09/01/2025 - 09/30/2025
10/7/2025 11:43:14 AM Page 8 of 32
Vendor Number Vendor Name Payment Date Discount Amount Payment Type Payment Amount Number 10057 FGL Environmental, Inc. 09/22/2025 7587 EFT 0.00 1,004.00 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 511948A Invoice 08/15/2025 FGL (Lab Samples) 97.00 0.00 500-5100-501-57010 Lab Fees 97.00 FGL (Lab Samples)
511949A Invoice 09/16/2025 FGL (Lab Samples) 320.00 0.00 500-5100-501-57010 Lab Fees 320.00 FGL (Lab Samples)
512794A Invoice 09/16/2025 FGL (Lab Samples) 19.00 0.00 500-5100-501-57010 Lab Fees 19.00 FGL (Lab Samples)
512795A Invoice 09/16/2025 FGL (Lab Samples) 115.00 0.00 500-5100-501-57010 Lab Fees 115.00 FGL (Lab Samples)
513218A Invoice 08/18/2025 FGL (Lab Samples) 59.00 0.00 500-5100-501-57010 Lab Fees 59.00 FGL (Lab Samples)
513219A Invoice 08/18/2025 FGL (Lab Samples) 75.00 0.00 500-5100-501-57010 Lab Fees 75.00 FGL (Lab Samples)
513698A Invoice 08/21/2025 FGL (Lab Samples) 115.00 0.00 500-5100-501-57010 Lab Fees 115.00 FGL (Lab Samples)
513699A Invoice 08/21/2025 FGL (Lab Samples) 19.00 0.00 500-5100-501-57010 Lab Fees 19.00 FGL (Lab Samples)
514150A Invoice 08/28/2025 FGL (Lab Samples) 51.00 0.00 500-5100-501-57010 Lab Fees 51.00 FGL (Lab Samples)
514151A Invoice 08/28/2025 FGL (Lab Samples) 19.00 0.00 500-5100-501-57010 Lab Fees 19.00 FGL (Lab Samples)
514152A Invoice 08/28/2025 FGL (Lab Samples) 115.00 0.00 500-5100-501-57010 Lab Fees 115.00 FGL (Lab Samples)
11764 Financial Credit Network, Inc. 09/08/2025 47655 Regular 0.00 513.70 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount INV0013808 Invoice 07/31/2025 Nancy Cochran CollecƟons Reimburseme 513.70 0.00 100-1100-120-57016 Professional Services 513.70 Nancy Cochran CollecƟons Reim 11697 Five Star Bank 09/08/2025 47656 Regular 0.00 29,696.55 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 5250 08/31/2025 Invoice 08/31/2025 Acct# 5250 29,696.55 0.00 100-20037 Business Card Payable 29,696.55 Acct# 5250
11565 Frederick Paul Lageman 09/22/2025 7588 EFT 0.00 3,017.07 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount INV0013842 Invoice 08/31/2025 Fred Lageman Contracted Services 3,017.07 0.00 100-1300-350-57016 Professional Services 3,017.07 Fred Lageman Contracted Servic 11365 Frontier Communications 09/02/2025 47624 Regular 0.00 88.44 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 7459 08/25/2025 Invoice 08/25/2025 805-688-7459-060995-5 88.44 0.00 501-5200-502-57064 IT Expenses - Sewer 88.44 805-688-7459-060995-5 11365 Frontier Communications 09/02/2025 47625 Regular 0.00 98.50 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 1425 08/20/2025 Invoice 08/20/2025 805-686-1425-042023-5 98.50 0.00 500-5100-501-57064 IT Expenses - Water Fund 98.50 805-686-1425-042023-5 11365 Frontier Communications 09/02/2025 47626 Regular 0.00 503.35 9 Check Report Date Range: 09/01/2025 - 09/30/2025
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Vendor Number Vendor Name Payment Date Discount Amount Payment Type Payment Amount Number Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 6997 08/19/2025 Invoice 08/19/2025 805-688-6997-072877-5 503.35 0.00 501-5300-503-57064 IT Expenses - WWTP 503.35 805-688-6997-072877-5 11365 Frontier Communications 09/08/2025 47657 Regular 0.00 105.18 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 2900 08/28/2025 Invoice 08/28/2025 805-688-2900-110481-5 105.18 0.00 501-5300-503-57064 IT Expenses - WWTP 105.18 805-688-2900-110481-5 11365 Frontier Communications 09/22/2025 47705 Regular 0.00 199.20 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 4056 09/11/2025 Invoice 09/11/2025 805-686-4056-091119-5 199.20 0.00 100-1400-400-59010 Visitor's Center 199.20 805-686-4056-091119-5 11365 Frontier Communications 09/22/2025 47706 Regular 0.00 151.59 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 5575 09/13/2025 Invoice 09/13/2025 Acc# 805-688-5575-062171-5 151.59 0.00 100-1100-121-57064 IT Expenses 118.95 805 688 5575 062171 5 500-5100-501-57064 IT Expenses - Water Fund 14.81 805 688 5575 062171 5 501-5200-502-57064 IT Expenses - Sewer 5.61 805 688 5575 062171 5 501-5300-503-57064 IT Expenses - WWTP 12.22 805 688 5575 062171 5 11365 Frontier Communications 09/30/2025 47737 Regular 0.00 503.49 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 6997 09/19/2025 Invoice 09/19/2025 805-688-6997-072877-5 503.49 0.00 501-5300-503-57064 IT Expenses - WWTP 503.49 805-688-6997-072877-5 11365 Frontier Communications 09/30/2025 47738 Regular 0.00 98.50 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 1425 09/20/2025 Invoice 09/20/2025 805-686-1425-042023-5 98.50 0.00 500-5100-501-57064 IT Expenses - Water Fund 98.50 805-686-1425-042023-5 11627 Full Moon Audio Co. 09/22/2025 7589 EFT 0.00 1,263.13 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 1045 Invoice 09/16/2025 Repair Lighting System at Solvang Park 1,263.13 0.00 100-1300-320-53003 Repairs and Maintenance 1,263.13 Repair LighƟng System at Solvan 52174 Gabriel Guzman 09/22/2025 47707 Regular 0.00 322.62 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount INV0013844 Invoice 09/15/2025 Recreation Refund 322.62 0.00 100-20036 Due to A/R Customer-Civi 322.62 Recreation Refund 11147 Government Revenue Solutions Holdings, LLC d 09/02/2025 7551 EFT 0.00 139.62 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount INV06-021563 Invoice 08/15/2025 SUTA Services for Tax Quarter Ending 3/3 139.62 0.00 100-1100-120-57025 Studies/Sales Tax 139.62 SUTA Services for Tax Quarter E 10 Check Report Date Range: 09/01/2025 - 09/30/2025
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Vendor Number Vendor Name Payment Date Discount Amount Payment Type Payment Amount Number 10211 Grainger 09/15/2025 47682 Regular 0.00 367.19
Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 9630473917 Invoice 09/04/2025 Industrial Flashlights 0.00 367.19 501-5300-503-52009 Small Equipment 367.19 Industrial Flashlights 10211 Grainger 09/30/2025 47739 Regular 0.00 297.08
Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 9649747731 Invoice 09/22/2025 Midget 2A Fuse 136.37 0.00 501-5300-503-53003 Repairs and Maintenance 136.37 Midget 2A Fuse 9654288373 Invoice 09/25/2025 2-Way Ball Valve 129.39 0.00 501-5300-503-52009 Small Equipment 129.39 2-Way Ball Valve 9654683581 Invoice 09/25/2025 Fire Hose Adapter 31.32 0.00 501-5300-503-52009 Small Equipment 31.32 Fire Hose Adapter 11210 Hach Company 09/30/2025 7603 EFT 0.00 455.88
Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 14685274 Invoice 09/24/2025 Peek Salt Bridge 455.88 0.00 501-5300-503-53003 Repairs and Maintenance 455.88 Peek Salt Bridge 10725 Hankering Corporation, The 09/30/2025 47740 Regular 0.00 887.19 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 93162 Invoice 09/17/2025 Envelopes 887.19 0.00
100-1100-120-52003 Supplies 147.91 Envelopes
100-1200-200-52003 Supplies 147.89 Envelopes
100-1200-210-52003 Supplies 147.89 Envelopes
100-1300-350-52003 Supplies 147.89 Envelopes
100-1400-400-52003 Supplies 147.89 Envelopes
100-1600-600-52003 Supplies 147.72 Envelopes
10081 Harrison Hardware 09/02/2025 47627 Regular 0.00 34.45 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 572170 Invoice 08/11/2025 Plunger 34.45 0.00
100-1600-610-53003 Repairs and Maintenance 34.45 Plunger 11181 Hill Brothers Chemical Co. 09/22/2025 47708 Regular 0.00 1,068.32 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount INV13136543 Invoice 09/10/2025 Ammonia 1,068.32 0.00
500-5100-501-52014 Chlorination 1,068.32 Ammonia
10276 Infosend, Inc 09/08/2025 7560 EFT 0.00 471.17
Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 293606 Invoice 08/29/2025 Nyborg Insert 471.17 0.00
500-5100-501-57015 Printing and Publishing 471.17 Nyborg Insert 10276 Infosend, Inc 09/22/2025 7590 EFT 0.00 1,435.42
Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 294442 Invoice 08/31/2025 Utility Billing - August 1,435.42 0.00 500-5100-501-52004 UƟlity Bill PrinƟng/Suppli Utility Billing - August 717.71 501-5200-502-52004 UƟlity Bill PrinƟng/Suppli Utility Billing - August 717.71 11 Check Report Date Range: 09/01/2025 - 09/30/2025
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Vendor Number Vendor Name Payment Date Discount Amount Payment Type Payment Amount Number 11766 Instrument Technology Corporation 09/30/2025 47742 Regular 0.00 6,210.13 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 25878 Invoice 09/18/2025 New Line Locator 6,210.13 0.00 803-5100-501-70105 Projects -WATER 6,210.13 New Line Locator 11486 Islay Events 09/08/2025 47658 Regular 0.00 1,530.00 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 1503 Invoice 09/02/2025 Islay Events FY25-26/Caltrans Alamo Pinta 1,530.00 0.00 100-1000-100-63002 Audio/Video System R/M 810.00 Islay Events FY25-26/Caltrans Al 204-2500-803-70105 Projects/Misc. Repairs 720.00 Islay Events FY25-26/Caltrans Al 11652 Islett Agency Inc. 09/15/2025 47683 Regular 0.00 4,200.00 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 2429 Invoice 09/01/2025 Islett Agency FY 2025-26 4,200.00 0.00 100-1400-400-57016 Professional Services 4,200.00 Islett Agency FY 2025-26 91309 Jalen Gragston 09/22/2025 7591 EFT 0.00 206.73
Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount INV0013846 Invoice 09/15/2025 Food for Quarterly Luncheon 206.73 0.00 100-1300-300-58001 City Hospitality - Parks & 206.73 Food for Quarterly Luncheon 11695 JHESR LLC 09/30/2025 47743 Regular 0.00 175.00
Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount INV0013853 Invoice 09/22/2025 Highway Entrance Sign Lease - October 175.00 0.00 100-1600-690-53007 Highway Entrance Signs 175.00 Highway Entrance Sign Lease - O 11382 JIM VREELAND MOTORS INC 09/08/2025 47659 Regular 0.00 36.01 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 71462 Invoice 09/02/2025 Key Fob Battery - Truck #645 36.01 0.00 100-1600-605-53008 Vehicle Repairs & Maint. 36.01 Key Fob Battery - Truck #645 12 Check Report Date Range: 09/01/2025 - 09/30/2025
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Vendor Number Vendor Name Payment Date Discount Amount Payment Type Payment Amount Number 10180 Jim's Service Center 09/15/2025 47684 Regular 0.00 4,577.00 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount INV0013837 Invoice 09/01/2025 Fuel - August 4,577.00 0.00 100-1300-300-52015 Vehicle Fuel 11.98 Fuel - August
100-1300-300-52015 Vehicle Fuel 155.42 Fuel - August
100-1300-300-52015 Vehicle Fuel 88.81 Fuel - August
100-1300-300-52015 Vehicle Fuel 72.66 Fuel - August
100-1300-300-52015 Vehicle Fuel 158.22 Fuel - August
100-1300-300-52015 Vehicle Fuel 73.93 Fuel - August
100-1300-350-52015 Vehicle Fuel 151.12 Fuel - August
100-1600-605-52015 Vehicle Fuel 105.00 Fuel - August
100-1600-605-52015 Vehicle Fuel 227.46 Fuel - August
100-1600-605-52015 Vehicle Fuel 310.75 Fuel - August
100-1600-605-52015 Vehicle Fuel 142.33 Fuel - August
100-1600-605-52015 Vehicle Fuel 168.89 Fuel - August
100-1600-605-52015 Vehicle Fuel 329.87 Fuel - August
100-1600-605-52015 Vehicle Fuel 270.20 Fuel - August
100-1600-690-52015 Vehicle Fuel 11.98 Fuel - August
100-1600-690-52015 Vehicle Fuel 73.93 Fuel - August
500-5100-501-52015 Vehicle Fuel 11.98 Fuel - August
500-5100-501-52015 Vehicle Fuel 218.46 Fuel - August
500-5100-501-52015 Vehicle Fuel 73.93 Fuel - August
500-5100-501-52015 Vehicle Fuel 575.07 Fuel - August
500-5100-501-52015 Vehicle Fuel 121.05 Fuel - August
501-5200-502-52015 Vehicle Fuel 36.97 Fuel - August
501-5200-502-52015 Vehicle Fuel 5.99 Fuel - August
501-5300-503-52015 Vehicle Fuel 227.55 Fuel - August
501-5300-503-52015 Vehicle Fuel 545.94 Fuel - August
501-5300-503-52015 Vehicle Fuel 239.67 Fuel - August
501-5300-503-52015 Vehicle Fuel 5.99 Fuel - August
501-5300-503-52015 Vehicle Fuel 124.89 Fuel - August
501-5300-503-52015 Vehicle Fuel 36.96 Fuel - August
11198 John H. Salter 09/02/2025 47628 Regular 0.00 296.00 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount INV0013790 Invoice 08/25/2025 Umpire - August 2025 200.00 0.00 100-1300-360-52005 Recreation Programs 200.00 Umpire - August 2025 INV0013791 Invoice 08/25/2025 Scheduling - August 2025 96.00 0.00 100-1300-360-52005 Recreation Programs 96.00 Scheduling - August 2025 52389 Jones Electric AV 09/15/2025 47685 Regular 0.00 192.50 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount INV0013839 Invoice 09/08/2025 Reimbursement of Building Permit Fee 192.50 0.00 100-1200-210-31036 Building Permits 192.50 Reimbursement of Building Per 91288 Jose Acosta 09/22/2025 7592 EFT 0.00 360.00
Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount INV0013847 Invoice 09/12/2025 Per Diem for AWWA WaterSmart Confere 360.00 0.00 500-5100-501-51012 Education 180.00 Per Diem for AWWA WaterSmar 501-5200-502-51012 Education 90.00 Per Diem for AWWA WaterSmar 501-5300-503-51012 Education 90.00 Per Diem for AWWA WaterSmar 13 Check Report Date Range: 09/01/2025 - 09/30/2025
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Vendor Number Vendor Name Payment Date Discount Amount Payment Type Payment Amount Number 11526 JV Outdoor Power Equipment 09/02/2025 47629 Regular 0.00 71.09 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 30153 Invoice 08/20/2025 .050 3/8 LP 57 LKS 71.09 0.00
100-1600-700-52003 Supplies 71.09 .050 3/8 LP 57 LKS
11526 JV Outdoor Power Equipment 09/22/2025 47709 Regular 0.00 409.44 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 30313 Invoice 09/10/2025 Echo Chain Saw 409.44 0.00
100-1600-700-52009 Small Equipment 409.44 Echo Chain Saw 52104 Kathy Vasquez 09/22/2025 47710 Regular 0.00 100.00 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount INV0013848 Invoice 09/17/2025 Recreation Refund 100.00 0.00 100-20036 Due to A/R Customer-Civi 100.00 Recreation Refund 11536 Kiza, Inc. 09/02/2025 7550 EFT 0.00 300.00
Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount K010362 Invoice 08/22/2025 Business Internet 300.00 0.00 501-5300-503-57064 IT Expenses - WWTP 300.00 Business Internet 11536 Kiza, Inc. 09/30/2025 7605 EFT 0.00 400.00
Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount K010701 Invoice 09/19/2025 Backup Business Internet 100.00 0.00 100-1100-121-57064 IT Expenses 100.00 Backup Business Internet K010721 Invoice 09/21/2025 Business Internet 300.00 0.00 501-5300-503-57064 IT Expenses - WWTP 300.00 Business Internet 11441 Lanspeed 09/08/2025 47660 Regular 0.00 8,106.76
Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 59647 Invoice 09/01/2025 IT Services Contract 4,720.00 0.00 100-1100-121-57064 IT Expenses 3,700.48 IT Services Contract 500-5100-501-57064 IT Expenses - Water Fund 462.56 IT Services Contract 501-5200-502-57064 IT Expenses - Sewer 174.64 IT Services Contract 501-5300-503-57064 IT Expenses - WWTP 382.32 IT Services Contract 59648 Invoice 09/01/2025 IT Services Contract 3,386.76 0.00 100-1100-121-57064 IT Expenses 2,655.22 IT Services Contract 500-5100-501-57064 IT Expenses - Water Fund 331.90 IT Services Contract 501-5200-502-57064 IT Expenses - Sewer 125.31 IT Services Contract 501-5300-503-57064 IT Expenses - WWTP 274.33 IT Services Contract 52388 Laura Benard 09/02/2025 47630 Regular 0.00 200.00 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount INV0013801 Invoice 08/28/2025 Recreation Refund 200.00 0.00 100-20036 Due to A/R Customer-Civi 200.00 Recreation Refund 11763 M&M Distibution LLC 09/08/2025 47661 Regular 0.00 36,299.00 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 47019 Invoice 08/27/2025 Cracksealer Trailer 36,299.00 0.00 300-1600-600-70105 Projects -GEN FUND 36,299.00 Cracksealer Trailer 14 Check Report Date Range: 09/01/2025 - 09/30/2025
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Vendor Number Vendor Name Payment Date Discount Amount Payment Type Payment Amount Number 10953 Mainline Utility Company 09/15/2025 47686 Regular 0.00 1,000.00 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 5836 Invoice 07/29/2025 Video Inspection Service 1,000.00 0.00 501-5200-502-53003 Repairs and Maintenance 1,000.00 Video Inspection Service 11424 Maria Shafer 09/08/2025 47662 Regular 0.00 285.00 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 2025-068 SOLV D Invoice 08/27/2025 minutes preperaƟon for CC, DRC, Plannin 285.00 0.00 100-1000-100-57016 Professional Services 285.00 minutes preperaƟon for CC, DR 11424 Maria Shafer 09/22/2025 47711 Regular 0.00 95.00
Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 2025-069 SOLV C Invoice 09/13/2025 minutes preperaƟon for CC, DRC, Plannin 95.00 0.00 100-1000-100-57016 Professional Services 95.00 minutes preperaƟon for CC, DR 10680 Meridian Consultants LLC 09/02/2025 47631 Regular 0.00 1,707.25 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 5606 Invoice 08/18/2025 WWTP CEQA & NEPA Support 1, 0.00 707.25 804-5300-503-70105 Projects -WASTEWATER 1,707.25 Water Quality Project 10680 Meridian Consultants LLC 09/30/2025 47744 Regular 0.00 3,089.50 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 5634 Invoice 09/12/2025 WWTP CEQA & NEPA Support 3, 0.00 089.50 804-5300-503-70105 Projects -WASTEWATER 2,410.32 Water Quality Project 804-5300-503-70105 Projects -WASTEWATER 679.18 WWTP CEQA & NEPA Support 11068 MNS Engineers, Inc. 09/08/2025 7561 EFT 0.00 17,077.50 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 90769 Invoice 08/08/2025 Stormwater Review - 1845 Old Mission Ro 180.00 0.00 100-1600-720-57016 Professional Services - S 180.00 Stormwater Review - 1845 Old 90770 Invoice 08/08/2025 FY 2025-26 Professional Services 16,541.25 0.00 100-1600-720-57016 Professional Services - S 15,297.55 FY 2025-26 Professional Service 100-1600-720-61007 Storm Water Permit 1,243.70 FY 2025-26 Professional Service 90912 Invoice 08/19/2025 Assistance for FEMA ApplicaƟons and Pap 356.25 0.00 100-1600-690-57016 Professional Services 356.25 Assistance for FEMA ApplicaƟon 11068 MNS Engineers, Inc. 09/22/2025 7594 EFT 0.00 16,988.77 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 91130 Invoice 09/10/2025 FY 2025-26 Professional Services 16,988.77 0.00 100-1600-720-57016 Professional Services - S 15,711.42 FY 2025-26 Professional Service 100-1600-720-61007 Storm Water Permit 1,277.35 FY 2025-26 Professional Service 10885 Moore & Associates, Inc. 09/15/2025 7575 EFT 0.00 5,240.15 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 25-5332 Invoice 09/08/2025 Transit Marketing 3,700.55 0.00 502-5000-850-57001 Marketing & Advertising 3,700.55 Transit Marketing 25-5333 Invoice 09/08/2025 SYVT Transit Administration 1,539.60 0.00 502-5000-850-57016 Professional Services 1,539.60 SYVT AdminstraƟon and Marke 15 Check Report Date Range: 09/01/2025 - 09/30/2025
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Vendor Number Vendor Name Payment Date Discount Amount Payment Type Payment Amount Number 11128 Nielsen Building Material 09/02/2025 47633 Regular 0.00 120.97 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 228530 Invoice 08/01/2025 Sensor Stud Magnetic 67.61 0.00 100-1600-610-53003 Repairs and Maintenance 67.61 Sensor Stud Magnetic 232055 Invoice 08/25/2025 Brick Trowel 53.36 0.00
100-1100-120-43021 Accts Payable Discounts -1.00 Brick Trowel 100-1600-710-52003 Supplies 54.36 Brick Trowel
11128 Nielsen Building Material 09/08/2025 47663 Regular 0.00 1,185.22 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 13882 Credit Memo 08/29/2025 Aluminum Handi - Return -32.90 0.00 100-1300-310-52003 Supplies -32.90 Aluminum Handi - Return 225647 Invoice 07/15/2025 Pine Outside Corner 102.33 0.00 100-1600-610-53003 Repairs and Maintenance 102.33 Pine Outside Corner 231343 Invoice 08/20/2025 3/4MIP Adapter 13.36 0.00
100-1100-120-43021 Accts Payable Discounts -0.26 3/4MIP Adapter 100-1300-340-57029 Village Planter Maint. 13.62 3/4MIP Adapter 232304 Invoice 08/26/2025 4x8x3/8 Plywood 322.60 0.00
100-1100-120-43021 Accts Payable Discounts -5.79 4x8x3/8 Plywood 100-1400-400-70502 Julefest 328.39 4x8x3/8 Plywood
232432 Invoice 08/27/2025 Spec Mix Mortar 38.14 0.00
100-1100-120-43021 Accts Payable Discounts -0.71 Spec Mix Mortar 100-1600-690-53003 Repairs and Maintenance 38.85 Spec Mix Mortar 232529 Invoice 08/27/2025 Fine Pore Hydra Sponge 4.26 0.00 100-1100-120-43021 Accts Payable Discounts -0.08 Fine Pore Hydra Sponge 100-1600-690-52003 Supplies 4.34 Fine Pore Hydra Sponge 232563 Invoice 08/27/2025 Makita 2pc Combo Kits 519.85 0.00 100-1100-120-43021 Accts Payable Discounts -9.74 Makita 2pc Combo Kits 100-1300-310-52003 Supplies 174.76 Makita 2pc Combo Kits 100-1300-320-52003 Supplies 174.76 Makita 2pc Combo Kits 100-1300-330-52003 Supplies 180.07 Makita 2pc Combo Kits 232793 Invoice 08/28/2025 Sealant Foam Gray 60.67 0.00
100-1100-120-43021 Accts Payable Discounts -1.14 Sealant Foam Gray 100-1300-310-53003 Repairs and Maintenance 61.81 Sealant Foam Gray 232796 Invoice 08/28/2025 Mill Aluminum Handi 32.29 0.00 100-1100-120-43021 Accts Payable Discounts -0.61 Mill Aluminum Handi 100-1300-310-52003 Supplies 32.90 Mill Aluminum Handi
232987 Invoice 08/29/2025 Mill Handi Sill 69.56 0.00
100-1100-120-43021 Accts Payable Discounts -1.30 Mill Handi Sill 100-1300-310-52003 Supplies 70.86 Mill Handi Sill
232989 Invoice 08/29/2025 Sikaflex Sealant 17.71 0.00
100-1100-120-43021 Accts Payable Discounts -0.33 Sikaflex Sealant 100-1300-310-53003 Repairs and Maintenance 18.04 Sikaflex Sealant 233182 Invoice 09/02/2025 Safety Glasses 37.35 0.00
100-1100-120-43021 Accts Payable Discounts -0.70 Safety Glasses 100-1600-700-51014 Safety Gear 38.05 Safety Glasses
11128 Nielsen Building Material 09/15/2025 47688 Regular 0.00 12.79 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 233857 Invoice 09/05/2025 Marking Paint 12.79 0.00
100-1100-120-43021 Accts Payable Discounts -0.24 Marking Paint 100-1600-690-53003 Repairs and Maintenance 13.03 Marking Paint 11128 Nielsen Building Material 09/22/2025 47713 Regular 0.00 39.46 16 Check Report Date Range: 09/01/2025 - 09/30/2025
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Vendor Number Vendor Name Payment Date Discount Amount Payment Type Payment Amount Number Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 234338 Invoice 09/09/2025 MM4 10C Cover 11.73 0.00
100-1100-120-43021 Accts Payable Discounts -0.22 MM4 10C Cover 100-1300-310-53003 Repairs and Maintenance 11.95 MM4 10C Cover 234441 Invoice 09/10/2025 Dap Painters Putty 27.73 0.00 100-1100-120-43021 Accts Payable Discounts -0.52 Dap Painters Putty 100-1300-310-53003 Repairs and Maintenance 28.25 Dap Painters Putty 11128 Nielsen Building Material 09/30/2025 47746 Regular 0.00 305.06 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 235704 Invoice 09/18/2025 Waterproof Gear X-Large 152.53 0.00 100-1100-120-43021 Accts Payable Discounts -2.86 Waterproof Gear X-Large 100-1300-300-51014 Safety Gear 155.39 Waterproof Gear X-Large 235712 Invoice 09/18/2025 Waterproof Gear Medium 152.53 0.00 100-1100-120-43021 Accts Payable Discounts -2.86 Waterproof Gear Medium 100-1300-300-51014 Safety Gear 155.39 Waterproof Gear Medium 52336 Northern Santa Barbara County United Way 09/02/2025 47634 Regular 0.00 500.00 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount INV0013784 Invoice 08/26/2025 Recreation Refund 500.00 0.00 100-20036 Due to A/R Customer-Civi 500.00 Recreation Refund 10707 Oilfield Environmental & Compliance, Inc 09/02/2025 47635 Regular 0.00 975.00 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 2507150 Invoice 08/21/2025 Annual PO for Lab Fees 0.00 624.00 501-5300-503-57010 Lab Fees 624.00 Annual PO for Lab Fees 2507386 Invoice 08/21/2025 Annual PO for Lab Fees 0.00 351.00 501-5300-503-57010 Lab Fees 351.00 Annual PO for Lab Fees 10707 Oilfield Environmental & Compliance, Inc 09/15/2025 47689 Regular 0.00 351.00 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 2507629 Invoice 09/04/2025 Annual PO for Lab Fees 0.00 351.00 501-5300-503-57010 Lab Fees 351.00 Annual PO for Lab Fees 10707 Oilfield Environmental & Compliance, Inc 09/22/2025 47714 Regular 0.00 351.00 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 2507812 Invoice 09/11/2025 Annual PO for Lab Fees 0.00 351.00 501-5300-503-57010 Lab Fees 351.00 Annual PO for Lab Fees 10707 Oilfield Environmental & Compliance, Inc 09/30/2025 47747 Regular 0.00 975.00 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 2507995 Invoice 09/18/2025 Annual PO for Lab Fees 0.00 624.00 501-5300-503-57010 Lab Fees 624.00 Annual PO for Lab Fees 2508230 Invoice 09/19/2025 Annual PO for Lab Fees 0.00 351.00 501-5300-503-57010 Lab Fees 351.00 Annual PO for Lab Fees 17 Check Report Date Range: 09/01/2025 - 09/30/2025
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Vendor Number Vendor Name Payment Date Discount Amount Payment Type Payment Amount Number 11410 Olivera's Repair, Inc. 09/08/2025 47664 Regular 0.00 104.46 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 1-5359 Invoice 08/28/2025 Repair on Backhoe Tire 104.46 0.00 100-1600-600-53008 Vehicle Repairs & Maint. 20.89 Repair on Backhoe Tire 100-1600-605-53008 Vehicle Repairs & Maint. 20.90 Repair on Backhoe Tire 500-5100-501-53008 Vehicle Repairs & Maint. 20.89 Repair on Backhoe Tire 501-5200-502-53008 Vehicle Repairs & Maint. 20.89 Repair on Backhoe Tire 501-5300-503-53008 Vehicle Repairs & Maint. 20.89 Repair on Backhoe Tire 11410 Olivera's Repair, Inc. 09/15/2025 47690 Regular 0.00 457.99 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 1-5380 Invoice 09/02/2025 Tire for Backhoe 457.99 0.00
100-1300-300-53008 Vehicle Repairs & Maint. 91.60 Tire for Backhoe 100-1600-605-53008 Vehicle Repairs & Maint. 91.60 Tire for Backhoe 500-5100-501-53008 Vehicle Repairs & Maint. 91.60 Tire for Backhoe 501-5200-502-53008 Vehicle Repairs & Maint. 91.59 Tire for Backhoe 501-5300-503-53008 Vehicle Repairs & Maint. 91.60 Tire for Backhoe 10975 O'Reilly Automotive Stores, Inc. dba O'Reilly Aut 09/02/2025 7553 EFT 0.00 64.64 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 4372-132566 Invoice 08/20/2025 ACP w/ Gauge - Truck #619 64.64 0.00 100-1600-605-53008 Vehicle Repairs & Maint. 64.64 ACP w/ Gauge - Truck #619 10975 O'Reilly Automotive Stores, Inc. dba O'Reilly Aut 09/08/2025 7562 EFT 0.00 211.12 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 4372-134471 Invoice 08/28/2025 24 Pack Micofiber Cloths 68.93 0.00 100-1600-605-52003 Supplies 68.93 24 Pack Micofiber Cloths 4372-135375 Invoice 09/02/2025 Work Lights 142.19 0.00
501-5200-502-53008 Vehicle Repairs & Maint. 142.19 Work Lights 10975 O'Reilly Automotive Stores, Inc. dba O'Reilly Aut 09/15/2025 7576 EFT 0.00 29.51 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 4372-136204 Invoice 09/05/2025 Mini Bulb - Truck #618 9.15 0.00 100-1600-600-53008 Vehicle Repairs & Maint. 9.15 Mini Bulb - Truck #618 4372-137536 Invoice 09/11/2025 Wiper Fluid 20.36 0.00
500-5100-501-53008 Vehicle Repairs & Maint. 20.36 Wiper Fluid 10920 Pacific Central Coast Health Centers 09/22/2025 47715 Regular 0.00 210.00 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 26026994 Invoice 08/26/2025 Physical Exam - Cesar A. 170.00 0.00 501-5200-502-51009 Employee Medical Exams 42.50 Physical Exam - Cesar A. 501-5300-503-51009 Employee Medical Exams 127.50 Physical Exam - Cesar A. 26063213 Invoice 08/28/2025 Employee Exam - Nathan O. 40.00 0.00 100-1600-720-51009 Employee Medical Exams 2.00 Employee Exam - Nathan O. 501-5200-502-51009 Employee Medical Exams 34.00 Employee Exam - Nathan O. 501-5300-503-51009 Employee Medical Exams 4.00 Employee Exam - Nathan O. 10916 Pavement Engineering, Inc. 09/22/2025 47716 Regular 0.00 3,416.25 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 2508-046 Invoice 09/10/2025 Alamo Pintado RehabilitaƟon Project Ame 3,416.25 0.00 300-1600-600-70105 Projects -GEN FUND 3,416.25 Alamo Pintado RehabilitaƟon Pr 18 Check Report Date Range: 09/01/2025 - 09/30/2025
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Vendor Number Vendor Name Payment Date Discount Amount Payment Type Payment Amount Number 10287 Pedro De la Cruz 09/02/2025 47636 Regular 0.00 300.00 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 120250 Invoice 08/21/2025 DJ for Valley Wide Teen Dance 300.00 0.00 100-1300-365-52005 Recreation Programs 150.00 DJ for Valley Wide Teen Dance 100-1300-390-52005 Recreation Programs 150.00 DJ for Valley Wide Teen Dance 11136 Petty Cash 09/02/2025 47637 Regular 0.00 1,000.00 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount INV0013757 Invoice 08/20/2025 Teen Dance Change 1,000.00 0.00 100-10007 Petty Cash-Recreation 1,000.00 Teen Dance Change 10790 Polydyne, Inc 09/30/2025 7606 EFT 0.00 1,844.75
Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 1963305 Invoice 09/19/2025 Annual PO for Polymer 1, 0.00 844.75 501-5300-503-52010 Chemicals 1,844.75 Annual PO for Polymer 10723 Procare Janitorial Supply, Inc 09/02/2025 7554 EFT 0.00 780.17 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 185908 Invoice 08/27/2025 Janitorial Supply - RR#1 0.00 390.09 100-1600-670-52003 Supplies 390.09 Janitorial Supply - RR#1 185910 Invoice 08/27/2025 Janitorial Supply - RR#3 0.00 195.04 100-1600-680-52003 Supplies 195.04 Janitorial Supply - RR#3 185911 Invoice 08/27/2025 Janitorial Supply - Vets 0.00 195.04 100-1600-610-52003 Supplies 195.04 Janitorial Supply - Vets 10723 Procare Janitorial Supply, Inc 09/08/2025 7563 EFT 0.00 390.09 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 185909 Invoice 08/27/2025 Janitorial Supply - RR#2 0.00 390.09 100-1300-320-52003 Supplies 390.09 Janitorial Supply - RR#2 10723 Procare Janitorial Supply, Inc 09/15/2025 7577 EFT 0.00 3,143.36 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 186192 Invoice 09/08/2025 Janitorial Supply - WWTP 0.00 460.57 501-5300-503-52003 Supplies 460.57 Janitorial Supply - WWTP 186210 Invoice 09/05/2025 Janitorial Supply - RR#3 0.00 390.09 100-1600-680-52003 Supplies 390.09 Janitorial Supply - RR#3 186211 Invoice 09/05/2025 Janitorial Supply - RR#3 0.00 230.79 100-1600-680-52003 Supplies 230.79 Janitorial Supply - RR#3 186212 Invoice 09/05/2025 Janitorial Supply - RR#2 0.00 390.09 100-1300-320-52003 Supplies 390.09 Janitorial Supply - RR#2 186213 Invoice 09/05/2025 Janitorial Supply - RR#2 0.00 341.11 100-1300-320-52003 Supplies 341.11 Janitorial Supply - RR#2 186214 Invoice 09/05/2025 Janitorial Supply - RR#1 0.00 390.09 100-1600-670-52003 Supplies 390.09 Janitorial Supply - RR#1 186215 Invoice 09/05/2025 Janitorial Supply - RR#1 0.00 507.01 100-1600-670-52003 Supplies 507.01 Janitorial Supply - RR#1 186216 Invoice 09/05/2025 Janitorial Supply - City Hall 0.00 212.08 100-1600-620-52003 Supplies 212.08 Janitorial Supply - City Hall 186217 Invoice 09/05/2025 Janitorial Supply - Vets 0.00 156.03 100-1600-610-52003 Supplies 156.03 Janitorial Supply - Vets 186218 Invoice 09/05/2025 Janitorial Supply - SF 65.50 0.00 19 Check Report Date Range: 09/01/2025 - 09/30/2025
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Vendor Number Vendor Name Payment Date Discount Amount Payment Type Payment Amount Number 100-1300-330-52003 Supplies 65.50 Janitorial Supply - SF 10723 Procare Janitorial Supply, Inc 09/30/2025 7607 EFT 0.00 915.19 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 186593 Invoice 09/19/2025 Janitorial Supply - RR#3 0.00 195.04 100-1600-680-52003 Supplies 195.04 Janitorial Supply - RR#3 186594 Invoice 09/19/2025 Janitorial Supply - RR#1 0.00 195.04 100-1600-670-52003 Supplies 195.04 Janitorial Supply - RR#1 186595 Invoice 09/19/2025 Janitorial Supply - RR#2 0.00 195.04 100-1300-320-52003 Supplies 195.04 Janitorial Supply - RR#2 186596 Invoice 09/19/2025 Janitorial Supply - SF 0.00 131.00 100-1300-330-52003 Supplies 131.00 Janitorial Supply - SF 186597 Invoice 09/19/2025 Janitorial Supply - Vets 0.00 199.07 100-1600-610-52003 Supplies 199.07 Janitorial Supply - Vets 10298 Quadient Finance USA, Inc. 09/15/2025 7578 EFT 0.00 1,000.00 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 0573 08/31/2025 Invoice 08/31/2025 Postage 1,000.00 0.00 100-1100-120-52008 Postage 400.00 Postage
100-1200-200-52008 Postage 50.00 Postage
100-1200-210-52008 Postage 50.00 Postage
100-1300-300-52008 Postage 50.00 Postage
100-1300-350-52008 Postage 100.00 Postage
100-1600-600-52008 Postage 50.00 Postage
100-1600-605-52008 Postage 50.00 Postage
500-5100-501-52008 Postage 125.00 Postage
501-5300-503-52008 Postage 125.00 Postage
10294 Quadient Leasing USA, Inc. 09/22/2025 47717 Regular 0.00 815.09 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount Q2005183 Invoice 09/04/2025 Lease Payments 815.09 0.00
100-1100-120-57011 Lease Payments 161.38 Lease Payments 100-1200-200-57011 Lease Payments 52.17 Lease Payments
100-1200-210-57011 Lease Payments 22.01 Lease Payments
100-1300-300-57011 Lease Payments 69.28 Lease Payments
100-1300-350-57011 Lease Payments 52.98 Lease Payments
100-1600-600-57011 Lease Payments 20.38 Lease Payments
100-1600-605-57011 Lease Payments 38.31 Lease Payments
100-1600-690-57011 Lease Payments 77.43 Lease Payments
100-1600-700-57011 Lease Payments 16.30 Lease Payments
100-1600-720-57011 Lease Payments 27.71 Lease Payments
500-5100-501-57011 Lease Payments 116.56 Lease Payments 501-5200-502-57011 Lease Payments 52.17 Lease Payments
501-5300-503-57011 Lease Payments 108.41 Lease Payments 11752 QYS Training LLC 09/30/2025 47741 Regular 0.00 869.20 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 000054 Invoice 09/17/2025 Dog Training Group Classes 869.20 0.00 100-1300-370-52005 Recreation Programs 869.20 Dog Training Group Classes 20 Check Report Date Range: 09/01/2025 - 09/30/2025
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Vendor Number Vendor Name Payment Date Discount Amount Payment Type Payment Amount Number 10636 Ramsey Asphalt Construction Corp. 09/22/2025 47718 Regular 0.00 13,731.00 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 11655 Invoice 08/31/2025 Hot Patching Work 13,731.00 0.00 500-5100-501-53003 Repairs and Maintenance 13,731.00 Hot Patching Work 10034 ReadyRefresh by Nestle 09/02/2025 7552 EFT 0.00 151.41 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 25H0018038034 Invoice 08/28/2025 0018038034 151.41 0.00 501-5300-503-52003 Supplies 151.41 0018038034
11639 Reece Plumbing 09/02/2025 47632 Regular 0.00 265.93 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount S121543275.001 Invoice 08/26/2025 Urinal Spud 57.73 0.00 100-1100-120-43021 Accts Payable Discounts -1.09 Urinal Spud 100-1600-680-53003 Repairs and Maintenance 58.82 Urinal Spud S121544755.001 Invoice 08/26/2025 Sloan Royal 194.82 0.00 100-1100-120-43021 Accts Payable Discounts -3.68 Sloan Royal 100-1600-680-53003 Repairs and Maintenance 198.50 Sloan Royal S121547783.001 Invoice 08/26/2025 Johni-Ring 13.38 0.00 100-1100-120-43021 Accts Payable Discounts -0.25 Johni-Ring 100-1600-680-52003 Supplies 13.63 Johni-Ring
11639 Reece Plumbing 09/15/2025 47687 Regular 0.00 160.79 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount S121557876.001 Invoice 09/09/2025 Pasco 2 Outlet Spud 123.40 0.00 100-1100-120-43021 Accts Payable Discounts -2.33 Pasco 2 Outlet Spud 100-1600-680-53003 Repairs and Maintenance 125.73 Pasco 2 Outlet Spud S121648041.001 Invoice 09/09/2025 2x8 Galv Stl Nipp 37.39 0.00 100-1100-120-43021 Accts Payable Discounts -0.71 2x8 Galv Stl Nipp 100-1600-680-53003 Repairs and Maintenance 38.10 2x8 Galv Stl Nipp 11639 Reece Plumbing 09/22/2025 47712 Regular 0.00 306.26 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount S121644258.001 Invoice 09/09/2025 Drinking Fountain 88.65 0.00 100-1100-120-43021 Accts Payable Discounts -1.68 Drinking Fountain 100-1300-310-53003 Repairs and Maintenance 90.33 Drinking Fountain S121652257.001 Invoice 09/10/2025 Millros Blue Monster 193.35 0.00 100-1100-120-43021 Accts Payable Discounts -3.66 Millros Blue Monster 100-1300-320-52003 Supplies 66.01 Millros Blue Monster
100-1600-670-52003 Supplies 65.50 Millros Blue Monster
100-1600-680-52003 Supplies 65.50 Millros Blue Monster
S121675043.001 Invoice 09/12/2025 Karlson Galv Nipp 24.26 0.00 100-1100-120-43021 Accts Payable Discounts -0.46 Karlson Galv Nipp 100-1600-680-52003 Supplies 24.72 Karlson Galv Nipp
11639 Reece Plumbing 09/30/2025 47745 Regular 0.00 519.13 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount S121644258.002 Invoice 09/24/2025 Pasco Drinking Fountain 88.65 0.00 100-1100-120-43021 Accts Payable Discounts -1.68 Pasco Drinking Fountain 100-1300-310-53003 Repairs and Maintenance 90.33 Pasco Drinking Fountain S121684675.001 Invoice 09/15/2025 Sloan Vacuum Breaker 49.03 0.00 100-1100-120-43021 Accts Payable Discounts -0.93 Sloan Vacuum Breaker 21 Check Report Date Range: 09/01/2025 - 09/30/2025
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Vendor Number Vendor Name Payment Date Discount Amount Payment Type Payment Amount Number 100-1300-320-53003 Repairs and Maintenance 49.96 Sloan Vacuum Breaker S121687438.001 Invoice 09/15/2025 Cement Glue 23.75 0.00 100-1100-120-43021 Accts Payable Discounts -0.45 Cement Glue 100-1300-320-53003 Repairs and Maintenance 24.20 Cement Glue S121727641.001 Invoice 09/19/2025 Sloan Flush Valve 293.99 0.00 100-1100-120-43021 Accts Payable Discounts -5.56 Sloan Flush Valve 100-1300-330-53003 Repairs and Maintenance 299.55 Sloan Flush Valve S121762427.001 Invoice 09/24/2025 Blue Monster Citrus Scrub Towel 63.71 0.00 100-1100-120-43021 Accts Payable Discounts -1.21 Blue Monster Citrus Scrub Towe 100-1300-300-52003 Supplies 64.92 Blue Monster Citrus Scrub Towe 11544 Richards, Watson & Gershon A Professional Cor 09/15/2025 7579 EFT 0.00 81,132.42 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 254780 Invoice 08/31/2025 Professional Services - Administration 18,557.76 0.00 100-1100-120-57012 Legal Fees 18,557.76 Professional Services - Administ 254781 Invoice 08/31/2025 Professional Services - Community Develo 7,119.50 0.00 100-1200-200-57012 Legal Fees 1,824.00 Professional Services - Commun 100-1200-200-57012 Legal Fees 5,295.50 Professional Services - Commun 254782 Invoice 08/31/2025 Professional Services - Personnel 171.00 0.00 100-1100-120-57012 Legal Fees 171.00 Professional Services - Personne 254783 Invoice 08/31/2025 Professional Services - Wastewater 1,311.00 0.00 501-5300-503-57012 Legal Fees 1,311.00 Professional Services - Wastewa 254784 Invoice 08/31/2025 Professional Services - South Coast Proper 45,740.91 0.00 100-1100-120-57012 Legal Fees 45,740.91 Professional Services - South Co 254785 Invoice 08/31/2025 Professional Services - Municipal Water 2,536.50 0.00 500-5100-501-57012 Legal Fees 2,536.50 Professional Services - Municipa 254786 Invoice 08/31/2025 Professional Services - S.Y. Valley Resident 5,695.75 0.00 100-1200-200-57012 Legal Fees 5,695.75 Professional Services - S.Y. Valley 11539 RingCentral, Inc. 09/22/2025 7595 EFT 0.00 1,112.20 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount CD_001219347 Invoice 09/15/2025 DigitalLine Unlimited Standard 1,112.20 0.00 100-1100-121-57064 IT Expenses 1,112.20 DigitalLine Unlimited Standard 11381 Roadrunner Management Services, Inc. 09/08/2025 7564 EFT 0.00 70,827.17 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 7048 Invoice 09/04/2025 SYVT Operations Roadrunner Mgmt Serv 70, 0.00 827.17 502-5000-850-35021 Fare Box Revenue -4,142.76 Farebox Collections 502-5000-850-55003 Communications 105.00 Comcast Internet Upgrade 502-5000-850-56010 Transit Contract 74,864.93 SYVT OperaƟons Roadrunner M 11381 Roadrunner Management Services, Inc. 09/15/2025 7580 EFT 0.00 72,746.36 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 7054 Invoice 09/01/2025 SYVT Operations Roadrunner Mgmt Serv 72, 0.00 746.36 502-5000-850-35021 Fare Box Revenue -4,177.45 Farebox Collections 502-5000-850-55003 Communications 105.00 Comcast Internet Upgrade 502-5000-850-56010 Transit Contract 76,818.81 SYVT OperaƟons Roadrunner M 11381 Roadrunner Management Services, Inc. 09/15/2025 7581 EFT 0.00 8,159.83 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 7055 Invoice 09/01/2025 Fuel Reimbursement - August 8,159.83 0.00 502-5000-850-52015 Vehicle Fuel 8,159.83 Fuel Reimbursement - August 22 Check Report Date Range: 09/01/2025 - 09/30/2025
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Vendor Number Vendor Name Payment Date Discount Amount Payment Type Payment Amount Number 11660 Robert Hargreaves III 09/08/2025 47665 Regular 0.00 480.00 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount INV0013806 Invoice 08/13/2025 August Skate Camp 480.00 0.00 100-1300-365-52005 Recreation Programs 480.00 August Skate Camp 52387 Robert Meneley 09/02/2025 47638 Regular 0.00 676.00 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount INV0013802 Invoice 08/28/2025 Recreation Refund 676.00 0.00 100-20036 Due to A/R Customer-Civi 676.00 Recreation Refund 10033 S.Y.R.W.C.D. ID #1 09/15/2025 47691 Regular 0.00 2,828.19 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 5001 08/31/2025 Invoice 08/31/2025 Acct#000017005001 2,828.19 0.00 500-5100-501-55010 Purchased Water 2,828.19 Acct#000017005001 10033 S.Y.R.W.C.D. ID #1 09/15/2025 47692 Regular 0.00 3,792.96 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 0001 08/26/2025 Invoice 08/26/2025 Acct#000017040001 3,792.96 0.00 100-1300-330-55002 Water and Sewer Charges 3,792.96 Acct#000017040001 10033 S.Y.R.W.C.D. ID #1 09/15/2025 47693 Regular 0.00 1,767.62 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 7501 08/31/2025 Invoice 08/31/2025 Acct#000017037501 1,767.62 0.00 500-5100-501-55010 Purchased Water 1,767.62 Acct#000017037501 10004 Santa Barbara Co Sheriff Dept 09/02/2025 47639 Regular 0.00 268,892.00 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 2684 Invoice 08/21/2025 Law Enforcement Services - August 2025 268,892.00 0.00 207-2700-807-56006 Law Enforcement/Emerg 268,892.00 Law Enforcement Services - Aug 10909 Santa Maria Famcon Pipe & Supply 09/02/2025 47640 Regular 0.00 586.16 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount S100162022.001 Invoice 08/25/2025 Pressure Regulator 586.16 0.00 500-5100-501-53003 Repairs and Maintenance 586.16 Pressure Regulator 10909 Santa Maria Famcon Pipe & Supply 09/08/2025 47666 Regular 0.00 9,837.58 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount S100160582.001 Invoice 08/25/2025 Flow Meter for Zone 1&2 9,837.58 0.00 500-5100-501-53003 Repairs and Maintenance 9,837.58 Flow Meter for Zone 1&2 23 Check Report Date Range: 09/01/2025 - 09/30/2025
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Vendor Number Vendor Name Payment Date Discount Amount Payment Type Payment Amount Number 11167 Santa Ynez Valley Hardware 09/02/2025 47641 Regular 0.00 3,912.19 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount INV0013758 Invoice 08/01/2025 Supplies - July 3,912.19 0.00 100-1300-310-52003 Supplies 352.53 Supplies - July
100-1300-310-53003 Repairs and Maintenance 267.12 Supplies - July 100-1300-320-52003 Supplies 93.50 Supplies - July
100-1300-320-53003 Repairs and Maintenance 40.86 Supplies - July 100-1300-330-52003 Supplies 173.12 Supplies - July
100-1300-330-53003 Repairs and Maintenance 253.00 Supplies - July 100-1300-340-53003 Repairs and Maintenance 2.15 Supplies - July 100-1300-340-57029 Village Planter Maint. 475.09 Supplies - July 100-1300-365-52005 Recreation Programs 22.80 Supplies - July 100-1400-410-52000 Events 80.45 Supplies - July
100-1600-605-52003 Supplies 386.04 Supplies - July
100-1600-610-52003 Supplies 197.95 Supplies - July
100-1600-610-53003 Repairs and Maintenance 713.50 Supplies - July 100-1600-620-53003 Repairs and Maintenance 143.45 Supplies - July 100-1600-630-52003 Supplies 26.07 Supplies - July
100-1600-630-53003 Repairs and Maintenance 9.78 Supplies - July 100-1600-690-52003 Supplies 252.28 Supplies - July
100-1600-690-53003 Repairs and Maintenance 74.35 Supplies - July 100-1600-690-53007 Highway Entrance Signs 10.86 Supplies - July 100-1600-700-52003 Supplies 21.74 Supplies - July
100-1600-700-53003 Repairs and Maintenance 26.08 Supplies - July 500-5100-501-52003 Supplies 127.99 Supplies - July
500-5100-501-53003 Repairs and Maintenance 4.33 Supplies - July 501-5200-502-52003 Supplies 83.53 Supplies - July
501-5300-503-52003 Supplies 73.62 Supplies - July
11167 Santa Ynez Valley Hardware 09/08/2025 47667 Regular 0.00 2,181.53 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount INV0013809 Invoice 09/01/2025 Supplies - August 2,181.53 0.00 100-1300-300-52003 Supplies 38.04 Supplies - August
100-1300-310-52003 Supplies 46.74 Supplies - August
100-1300-310-53003 Repairs and Maintenance 426.56 Supplies - August 100-1300-320-52003 Supplies 23.91 Supplies - August
100-1300-320-53003 Repairs and Maintenance 3.61 Supplies - August 100-1300-330-53003 Repairs and Maintenance 194.44 Supplies - August 100-1300-340-53003 Repairs and Maintenance 17.35 Supplies - August 100-1300-340-57029 Village Planter Maint. 289.66 Supplies - August 100-1300-375-52005 Recreation Programs 51.08 Supplies - August 100-1300-700-57023 Street Tree PlanƟng/Mgm 51.10 Supplies - August 100-1400-400-70502 Julefest 133.66 Supplies - August
100-1600-605-52003 Supplies 62.25 Supplies - August
100-1600-610-52003 Supplies 7.60 Supplies - August
100-1600-610-53003 Repairs and Maintenance 190.61 Supplies - August 100-1600-630-52003 Supplies 3.25 Supplies - August
100-1600-690-52003 Supplies 11.51 Supplies - August
100-1600-690-52013 Trash Receptacles 176.11 Supplies - August 100-1600-690-53003 Repairs and Maintenance 18.68 Supplies - August 100-1600-690-53007 Highway Entrance Signs 251.02 Supplies - August 100-1600-700-51014 Safety Gear 41.30 Supplies - August
100-1600-700-52003 Supplies 104.37 Supplies - August
100-1600-700-53003 Repairs and Maintenance 21.74 Supplies - August 501-5300-503-53003 Repairs and Maintenance 16.94 Supplies - August 24 Check Report Date Range: 09/01/2025 - 09/30/2025
10/7/2025 11:43:14 AM Page 24 of 32
Vendor Number Vendor Name Payment Date Discount Amount Payment Type Payment Amount Number 51529 SANTA YNEZ VALLEY MASTER CHORA 09/15/2025 47694 Regular 0.00 427.50 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount INV0013840 Invoice 09/10/2025 Recreation Refund 427.50 0.00 100-20036 Due to A/R Customer-Civi 427.50 Recreation Refund 10281 Satcom Global FZE 09/08/2025 7565 EFT 0.00 57.21
Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount AS09250446 Invoice 09/01/2025 Iridium SIM Card 57.21 0.00 100-1100-120-60006 EOC Phone 57.21 Iridium SIM Card
11253 SB Co. Air Pollution Control 09/02/2025 47642 Regular 0.00 614.00 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 63450 Invoice 05/06/2025 Annual Review Fee - Fjord Drive 0.00 307.00 501-5300-503-61009 Permit Fees 307.00 Annual Review Fee - Fjord Drive 63451 Invoice 05/06/2025 Annual Review Fee - Alisal Road 0.00 307.00 501-5300-503-61009 Permit Fees 307.00 Annual Review Fee - Alisal Road 11448 SiteOne Landscaping Supply, LLC 09/08/2025 47668 Regular 0.00 77.82 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 157205376-001 Invoice 08/13/2025 Rain Bird 77.82 0.00
100-1300-330-53003 Repairs and Maintenance 77.82 Rain Bird 11448 SiteOne Landscaping Supply, LLC 09/30/2025 47748 Regular 0.00 586.58 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 158579651-001 Invoice 09/18/2025 SCH 80 PVC Coupling Socket 63.73 0.00 100-1300-330-53003 Repairs and Maintenance 63.73 SCH 80 PVC Coupling Socket 158579810-001 Invoice 09/18/2025 Weld-On 711 Gray Cement 22.82 0.00 100-1300-330-53003 Repairs and Maintenance 22.82 Weld-On 711 Gray Cement 158704773-001 Invoice 09/22/2025 LESCO Synthetic Blend 42.54 0.00 100-1300-310-53003 Repairs and Maintenance 21.27 LESCO Synthetic Blend 100-1300-330-53003 Repairs and Maintenance 21.27 LESCO Synthetic Blend 158704855-001 Invoice 09/22/2025 Irritec Power-Loc 11.88 0.00 100-1300-340-57029 Village Planter Maint. 11.88 Irritec Power-Loc 158718138-001 Invoice 09/22/2025 Bulk Decomposed Granite 445.61 0.00 100-1300-320-53003 Repairs and Maintenance 445.61 Bulk Decomposed Granite 10129 Smith & Loveless, Inc. 09/02/2025 47643 Regular 0.00 94.68 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount C/V 13445 Invoice 08/20/2025 Corrected Sales Tax Rate - INV 185081 94.68 0.00 804-5300-503-70105 Projects -WASTEWATER 94.68 Corrected Sales Tax Rate - Invoic 11174 Solvang Bakery Inc. 09/08/2025 47669 Regular 0.00 81.00 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 715687 Invoice 08/25/2025 Cake for August Birthdays 81.00 0.00 100-1000-100-58001 City Hospitality 81.00 Cake for August Birthdays 11174 Solvang Bakery Inc. 09/22/2025 47720 Regular 0.00 76.50 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 715778 Invoice 09/16/2025 Cake for September Birthdays 76.50 0.00 100-1000-100-58001 City Hospitality 76.50 Cake for September Birthdays 25 Check Report Date Range: 09/01/2025 - 09/30/2025
10/7/2025 11:43:14 AM Page 25 of 32
Vendor Number Vendor Name Payment Date Discount Amount Payment Type Payment Amount Number 11146 Solvang Chamber of Commerce 09/22/2025 47721 Regular 0.00 40,000.00 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 6169 Invoice 09/17/2025 Muisc in the Park/State of the City FY25-2 40,000.00 0.00 100-1100-220-59026 Solvang Chamber of Com 40,000.00 Muisc in the Park/State of the Ci 10207 Solvang Danish Days Foundation 09/16/2025 47699 Regular 0.00 40,000.00 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 2021-38 Invoice 09/12/2025 2025 Danish Days Festival Grant 40,000.00 0.00 100-1400-400-59015 Danish Days 40,000.00 2025 Danish Days FesƟval Grant 11613 Solvang Hygge Huset LLC 09/08/2025 47670 Regular 0.00 10,022.54 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 1043 Invoice 09/01/2025 FY 2024-25 Visitor's Center 10,022.54 0.00 100-1400-400-59010 Visitor's Center 10,022.54 FY 2024-25 Visitor's Center 50173 Solvang School 09/02/2025 47644 Regular 0.00 23,740.90 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount INV0013804 Invoice 08/25/2025 Paving of the LC Parking Lot 23,740.90 0.00 207-2700-807-70985 Public Spaces 23,740.90 Paving of the LC Parking Lot 10142 SP Maintenance Services, Inc 09/08/2025 7566 EFT 0.00 3,647.92 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 98783 Invoice 09/01/2025 Street Sweeping FY 25/26 3,647.92 0.00 100-1600-720-57022 Street Sweeping 3,647.92 Street Sweeping FY 25/26 10902 Staples Advantage 09/02/2025 7555 EFT 0.00 259.20 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 6039332444 Invoice 08/09/2025 Office Supplies 54.79 0.00 100-1200-200-52003 Supplies 27.39 Office Supplies
100-1200-210-52003 Supplies 27.40 Office Supplies
6040325042 Invoice 08/23/2025 Clorox Wipes 19.12 0.00
100-1200-200-52003 Supplies 9.56 Clorox Wipes
100-1200-210-52003 Supplies 9.56 Clorox Wipes
6040325045 Invoice 08/23/2025 Office Supplies 91.20 0.00 100-1300-350-52003 Supplies 91.20 Office Supplies
6040325047 Invoice 08/23/2025 Supplies 94.09 0.00
500-5100-501-52003 Supplies 94.09 Supplies
10902 Staples Advantage 09/15/2025 7582 EFT 0.00 589.84 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 6041921009 Invoice 09/06/2025 Office Supplies 179.34 0.00 100-1100-120-52003 Supplies 179.34 Office Supplies
6041921016 Invoice 09/06/2025 Toner Cartridges 410.50 0.00 501-5300-503-52003 Supplies 410.50 Toner Cartridges
10902 Staples Advantage 09/22/2025 7596 EFT 0.00 270.36 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 6042387900 Invoice 09/13/2025 Computer Keyboard 180.22 0.00 500-5100-501-53010 Computer/Desktop Equip 180.22 Computer Keyboard 6042387902 Invoice 09/13/2025 Paper 90.14 0.00
26 Check Report Date Range: 09/01/2025 - 09/30/2025
10/7/2025 11:43:14 AM Page 26 of 32
Vendor Number Vendor Name Payment Date Discount Amount Payment Type Payment Amount Number 100-1600-690-52003 Supplies 90.14 Paper
10902 Staples Advantage 09/30/2025 7608 EFT 0.00 206.34 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 6042883594 Invoice 09/20/2025 Toner 206.34 0.00
100-1100-120-52003 Supplies 206.34 Toner
11487 Stiletto Events 09/15/2025 47695 Regular 0.00 4,447.62 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount SOL-0825-1 Invoice 09/10/2025 FY 2025-26 Stiletto Events 4,447.62 0.00 100-1400-400-57016 Professional Services 4,447.62 FY 2025-26 Stiletto Events 11671 The Guardian Team LLC 09/02/2025 7556 EFT 0.00 484.00 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 1220 Invoice 08/26/2025 Security 8/23/25 484.00 0.00
100-16002 REIMBURSEABLE A/P PAY 484.00 Security 8/23/25 11671 The Guardian Team LLC 09/22/2025 7597 EFT 0.00 382.38 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 1223 Invoice 09/09/2025 Security - 9/8/25 382.38 0.00
100-16002 REIMBURSEABLE A/P PAY 382.38 Security - 9/8/25 11671 The Guardian Team LLC 09/30/2025 7609 EFT 0.00 402.50 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 1228 Invoice 09/24/2025 Security 09/20/2025 402.50 0.00 100-16002 REIMBURSEABLE A/P PAY 402.50 Security 09/20/2025 11753 Tierra Contracting Inc. 09/22/2025 47727 Regular 0.00 615,660.56 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount Application 1 Invoice 08/26/2025 Nyborg Estates Waterline Replacement Pr 615,660.56 0.00 803-5100-501-70105 Projects -WATER 615,660.56 Nyborg Estates Waterline Repla 11658 Tom Jones & Associates, Inc. 09/15/2025 47696 Regular 0.00 21,487.89 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 0725s Invoice 07/31/2025 Professional Services FY 2025-26 21,487.89 0.00 100-1400-400-57016 Professional Services 21,487.89 Professional Services FY 2025-2 11658 Tom Jones & Associates, Inc. 09/30/2025 47749 Regular 0.00 13,690.00 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 0825s Invoice 08/30/2025 Professional Services FY 2025-26 13,690.00 0.00 100-1400-400-57016 Professional Services 13,690.00 Professional Services FY 2025-2 11767 Two Trumpets Communications 09/22/2025 47722 Regular 0.00 2,083.00 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 1507 Invoice 08/12/2025 City Newsletter 2,083.00 0.00
100-1100-120-57062 Public Relations 2,083.00 City Newsletter 11767 Two Trumpets Communications 09/30/2025 47750 Regular 0.00 2,083.00 27 Check Report Date Range: 09/01/2025 - 09/30/2025
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Vendor Number Vendor Name Payment Date Discount Amount Payment Type Payment Amount Number Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 1519 Invoice 09/24/2025 City Newsletter 2,083.00 0.00
100-1100-120-57062 Public Relations 2,083.00 City Newsletter 10992 Tyler Technologies, Inc 09/08/2025 47671 Regular 0.00 40.00 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 025-525577 Invoice 09/01/2025 Utility Billing - September 40.00 0.00 500-5100-501-57064 IT Expenses - Water Fund 20.00 Utility Billing - September 501-5200-502-57064 IT Expenses - Sewer 20.00 Utility Billing - September 11730 Ultrex Management Services, LLC 09/15/2025 47697 Regular 0.00 246.48 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 4457110-CAL Invoice 09/04/2025 Lease Payments 246.48 0.00 100-1100-120-57011 Lease Payments 48.82 Lease Payments
100-1200-200-57011 Lease Payments 15.77 Lease Payments
100-1200-210-57011 Lease Payments 6.65 Lease Payments
100-1300-300-57011 Lease Payments 20.95 Lease Payments
100-1300-350-57011 Lease Payments 16.02 Lease Payments
100-1600-600-57011 Lease Payments 6.16 Lease Payments
100-1600-605-57011 Lease Payments 11.58 Lease Payments
100-1600-690-57011 Lease Payments 23.42 Lease Payments
100-1600-700-57011 Lease Payments 4.93 Lease Payments
100-1600-720-57011 Lease Payments 8.38 Lease Payments
500-5100-501-57011 Lease Payments 35.25 Lease Payments
501-5200-502-57011 Lease Payments 15.77 Lease Payments
501-5300-503-57011 Lease Payments 32.78 Lease Payments
11730 Ultrex Management Services, LLC 09/22/2025 47723 Regular 0.00 15.00 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 4458090 Invoice 09/05/2025 Toner - Annex 15.00 0.00
100-1200-200-52003 Supplies 2.55 Toner - Annex
100-1200-210-52003 Supplies 2.55 Toner - Annex
100-1300-300-52003 Supplies 2.55 Toner - Annex
100-1300-350-52003 Supplies 2.55 Toner - Annex
100-1600-600-52003 Supplies 2.40 Toner - Annex
100-1600-605-52003 Supplies 2.40 Toner - Annex
11182 Underground Service Alert of Southern Californi 09/08/2025 7567 EFT 0.00 185.93 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 25-260778 Invoice 09/01/2025 California State Fee for Regulatory Costs 37.93 0.00 100-1600-720-57028 Underground Alert 12.52 California State Fee for Regulato 500-5100-501-57028 Underground Alert 12.52 California State Fee for Regulato 501-5200-502-57028 Underground Alert 12.89 California State Fee for Regulato 820250712 Invoice 09/01/2025 New Ticket Charges 148.00 0.00 100-1600-720-57028 Underground Alert 48.84 New Ticket Charges 500-5100-501-57028 Underground Alert 48.84 New Ticket Charges 501-5200-502-57028 Underground Alert 50.32 New Ticket Charges 10214 USA Blue Book 09/02/2025 7549 EFT 0.00 525.05
Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount INV00806010 Invoice 08/21/2025 Chlorine 525.05 0.00
500-5100-501-52014 Chlorination 525.05 Chlorine
10214 USA Blue Book 09/30/2025 7604 EFT 0.00 815.85
28 Check Report Date Range: 09/01/2025 - 09/30/2025
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Vendor Number Vendor Name Payment Date Discount Amount Payment Type Payment Amount Number Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount INV00835401 Invoice 09/22/2025 Hach Free Ammonia 815.85 0.00 500-5100-501-52014 Chlorination 815.85 Hach Free Ammonia 11426 Valley Fresh Market, LLC 09/08/2025 47672 Regular 0.00 281.49 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 03-1478488 Invoice 08/04/2025 Distilled Water 8.67 0.00 500-5100-501-52014 Chlorination 8.67 Distilled Water
03-1484248 Invoice 08/11/2025 Water Bottles 19.48 0.00
100-1600-605-52003 Supplies 19.48 Water Bottles
05-1056559 Invoice 08/12/2025 Lunch for SAMA Meeting 243.60 0.00 501-5300-503-52003 Supplies 243.60 Lunch for SAMA Meeting 06-666480 Invoice 08/07/2025 Water Bottles 9.74 0.00
100-1300-330-52003 Supplies 9.74 Water Bottles
11562 Valley Shield Termite and Pest Solutions, Inc. 09/02/2025 47645 Regular 0.00 875.00 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 28307 Invoice 04/30/2025 Rodent Control Monthly - City Hall 75.00 0.00 100-1600-620-53003 Repairs and Maintenance 75.00 Rodent Control Monthly - City H 28887 Invoice 05/28/2025 Rodent Control Monthly - City Hall 75.00 0.00 100-1600-620-53003 Repairs and Maintenance 75.00 Rodent Control Monthly - City H 29441 Invoice 06/25/2025 Rodent Control Monthly - City Hall 75.00 0.00 100-1600-620-53003 Repairs and Maintenance 75.00 Rodent Control Monthly - City H 30473 Invoice 08/22/2025 Monthly Pest Control - Annex 75.00 0.00 100-1600-630-53003 Repairs and Maintenance 75.00 Monthly Pest Control - Annex 30476 Invoice 08/13/2025 Twice a Month AG Service - HCA 100.00 0.00 100-1300-310-57057 Pest Management 100.00 Twice a Month AG Service - HCA 30479 Invoice 08/13/2025 Weekly Pest Control - SF 100.00 0.00 100-1300-330-57057 Pest Management 100.00 Weekly Pest Control - SF 30481 Invoice 08/20/2025 Weekly Pest Control - SF 100.00 0.00 100-1300-330-57057 Pest Management 100.00 Weekly Pest Control - SF 30483 Invoice 08/13/2025 Twice a Month AG Service - Vets 100.00 0.00 100-1600-610-53003 Repairs and Maintenance 100.00 Twice a Month AG Service - Vets 30556 Invoice 08/22/2025 Rodent Control Monthly - City Hall 75.00 0.00 100-1600-620-53003 Repairs and Maintenance 75.00 Rodent Control Monthly - City H 30587 Invoice 08/13/2025 Monthly Pest Control - Vets 100.00 0.00 100-1600-610-53003 Repairs and Maintenance 100.00 Monthly Pest Control - Vets 11562 Valley Shield Termite and Pest Solutions, Inc. 09/08/2025 47673 Regular 0.00 359.00 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 30475 Invoice 08/27/2025 Twice a Month AG Service - HCA 100.00 0.00 100-1300-310-57057 Pest Management 100.00 Twice a Month AG Service - HCA 30480 Invoice 08/27/2025 Weekly Pest Control - SF 100.00 0.00 100-1300-330-57057 Pest Management 100.00 Weekly Pest Control - SF 30482 Invoice 08/27/2025 Twice a Month AG Service - Vets 100.00 0.00 100-1600-610-53003 Repairs and Maintenance 100.00 Twice a Month AG Service - Vets 30572 Invoice 08/27/2025 Monthly Pest Control - HCA 59.00 0.00 100-1300-310-57057 Pest Management 59.00 Monthly Pest Control - HCA 11562 Valley Shield Termite and Pest Solutions, Inc. 09/22/2025 47724 Regular 0.00 660.00 29 Check Report Date Range: 09/01/2025 - 09/30/2025
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Vendor Number Vendor Name Payment Date Discount Amount Payment Type Payment Amount Number Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 31068 Invoice 09/10/2025 Twice a Month AG Service - HCA 100.00 0.00 100-1300-310-57057 Pest Management 100.00 Twice a Month AG Service - HCA 31071 Invoice 09/10/2025 Weekly Pest Control - SF 100.00 0.00 100-1300-330-57057 Pest Management 100.00 Weekly Pest Control - SF 31073 Invoice 09/04/2025 Weekly Pest Control - SF 100.00 0.00 100-1300-330-57057 Pest Management 100.00 Weekly Pest Control - SF 31074 Invoice 09/10/2025 Twice a Month AG Service - Vets 100.00 0.00 100-1600-610-53003 Repairs and Maintenance 100.00 Twice a Month AG Service - Vets 31183 Invoice 09/10/2025 Monthly Pest Control - Vets 100.00 0.00 100-1600-610-53003 Repairs and Maintenance 100.00 Monthly Pest Control - Vets 31528 Invoice 09/10/2025 One Time Service - HCA 80.00 0.00 100-1300-310-57057 Pest Management 80.00 One Time Service - HCA 31529 Invoice 09/10/2025 One Time Service - HCA 80.00 0.00 100-1300-310-57057 Pest Management 80.00 One Time Service - HCA 10872 Verizon Wireless Services, LLC 09/02/2025 47646 Regular 0.00 1,400.60 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 6121441270 Invoice 08/19/2025 Acct#617131340-00001 1,400.60 0.00 100-1100-121-57064 IT Expenses 760.11 Acct#617131340-00001 500-5100-501-57064 IT Expenses - Water Fund 388.02 Acct#617131340-00001 501-5200-502-57064 IT Expenses - Sewer 93.46 Acct#617131340-00001 501-5300-503-57064 IT Expenses - WWTP 159.01 Acct#617131340-00001 10872 Verizon Wireless Services, LLC 09/30/2025 47751 Regular 0.00 1,584.47 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 6123926325 Invoice 09/19/2025 617131340-00001 1,584.47 0.00 100-1100-121-57064 IT Expenses 789.50 617131340-00001
100-1400-400-59010 Visitor's Center 138.15 617131340-00001 500-5100-501-57064 IT Expenses - Water Fund 404.91 617131340-00001 501-5200-502-57064 IT Expenses - Sewer 93.42 617131340-00001 501-5300-503-57064 IT Expenses - WWTP 158.49 617131340-00001 52390 Veronica Montano 09/30/2025 47752 Regular 0.00 647.50 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount INV0013887 Invoice 09/25/2025 Recreation Refund 647.50 0.00 100-20036 Due to A/R Customer-Civi 647.50 Recreation Refund 10337 Visit the Santa Ynez Valley 09/22/2025 7598 EFT 0.00 59,758.44 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount INV0013843 Invoice 09/15/2025 SYTBID - July (Collected in August) 59,758.44 0.00 100-1400-400-43020 TBID - Admin. Reimburse -1,219.56 SYTBID - July (Collected in Augus 700-1400-400-59016 SYVTBID Payments 59,758.44 SYTBID - July (Collected in Augus 700-1400-400-61003 City Admin Fee 1,219.56 SYTBID - July (Collected in Augus 10881 Wayne Brown 09/02/2025 47647 Regular 0.00 240.00
Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount INV0013789 Invoice 08/25/2025 Umpire - August 2025 240.00 0.00 100-1300-360-52005 Recreation Programs 240.00 Umpire - August 2025 30 Check Report Date Range: 09/01/2025 - 09/30/2025
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Vendor Number Vendor Name Payment Date Discount Amount Payment Type Payment Amount Number 91240 Wendy Berry 09/22/2025 47700 Regular 0.00 293.21
Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount INV0013852 Invoice 09/18/2025 Reimbursement for Mileage to HR Confer 293.21 0.00 100-1100-120-51012 Education 293.21 Reimbursement for Mileage to 10266 Western Aeromedical Consortium 09/15/2025 47698 Regular 0.00 75.00 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 148317 Invoice 09/08/2025 Random Drug Test - Nathan O. 75.00 0.00 100-1600-720-51009 Employee Medical Exams 3.75 Random Drug Test - Nathan O. 501-5200-502-51009 Employee Medical Exams 63.75 Random Drug Test - Nathan O. 501-5300-503-51009 Employee Medical Exams 7.50 Random Drug Test - Nathan O. 11469 Willdan Engineering 09/02/2025 47648 Regular 0.00 10,020.78 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 002-35711 Invoice 08/22/2025 Willdan FY 2025-26 5,948.28 0.00 100-1200-210-57016 Professional Services 5,948.28 Willdan FY 2025-26 00235712 Invoice 08/22/2025 Willdan FY 2025-26 4,072.50 0.00 100-1200-210-57016 Professional Services 4,072.50 Willdan FY 2025-26 11469 Willdan Engineering 09/22/2025 47725 Regular 0.00 9,661.78 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 002-35836 Invoice 09/12/2025 Willdan FY 2025-26 4,291.78 0.00 100-1200-210-57016 Professional Services 4,291.78 Willdan FY 2025-26 00235837 Invoice 09/12/2025 Willdan FY 2025-26 5,370.00 0.00 100-1200-210-57016 Professional Services 5,370.00 Willdan FY 2025-26 10800 Xylem Water Solutions USA, Inc 09/02/2025 47649 Regular 0.00 4,068.64 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 3556D87551 Invoice 08/20/2025 Alisal liŌ staƟon Mechanical parts replace 4,068.64 0.00 804-5200-502-70105 Projects -SEWER 4,068.64 Alisal liŌ staƟon Mechanical par 10800 Xylem Water Solutions USA, Inc 09/22/2025 47726 Regular 0.00 395.45 Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 3556D90104 Invoice 09/09/2025 Alisal liŌ staƟon Mechanical parts replace 395.45 0.00 804-5200-502-70105 Projects -SEWER 395.45 Alisal liŌ staƟon Mechanical par 31 Check Report Date Range: 09/01/2025 - 09/30/2025
10/7/2025 11:43:14 AM Page 31 of 32
Vendor Number Vendor Name Payment Date Discount Amount Payment Type Payment Amount Number 10686 ZWorld GIS 09/08/2025 7568 EFT 0.00 2,380.00
Account Number Account Name Item Description Distribution Amount Payable # Post Date Payable Description Payable Amount Payable Type Discount Amount 2025-0227 Invoice 09/01/2025 GIS Support Service and Maintenance 2, 0.00 380.00 100-1100-121-57064 IT Expenses 1,867.58 GIS Support Service and Mainte 500-5100-501-57064 IT Expenses - Water Fund 232.53 GIS Support Service and Mainte 501-5200-502-57064 IT Expenses - Sewer 88.06 GIS Support Service and Mainte 501-5300-503-57064 IT Expenses - WWTP 191.83 GIS Support Service and Mainte Regular Checks
Manual Checks
Voided Checks
Discount
Payment
Payment Type Count
Bank Code APBNK Summary
Bank Drafts
EFT's
133
0 0
0 62

0.00 0.00

0.00 0.00

0.00 195 0.00
Payment
1,329,393.55

0.00 0.00

0.00 415,675.33
1,745,068.88
Payable
Count
197
0 0
0 106
303
32 Check Report Date Range: 09/01/2025 - 09/30/2025
10/7/2025 11:43:14 AM Page 32 of 32
All Bank Codes Check Summary
Payment Type Discount
Payment
Count Payment
Payable
Count
Regular Checks
Manual Checks
Voided Checks
Bank Drafts
EFT's
133
0 0
0 62

0.00 0.00

0.00 0.00

0.00 195 0.00
1,329,393.55

0.00 0.00

0.00 415,675.33
1,745,068.88
197
0 0
0 106
303
Fund Name Amount Period
Fund Summary
998 POOLED CASH 1,745,068.88 9/2025
1,745,068.88
33 CITY COUNCIL STAFF REPORT
AGENDA ITEM: 7.a
MEETING DATE: October 13, 2025
SUBJECT: Public hearing to consider an appeal of Planning Commission decision approving amendments to facades and building colors for 1704 Mission Drive (APN 139- 240-033) (PA 25-035).

PREPARED BY: Rafael Castillo, Community Development Director DISCUSSION:

Report In Brief
The applicant is appealing the Planning Commission’s decision to uphold the Community Development Director’s decision to approve, with modifications, certain amendments, to the applicant’s previously approved development plan (development permit) for construction of nine (9) hotel cottages and event space within the village mixed-use zone. The applicant is appealing the following requirements:
• Remove some of the half-timbers on Units 2,4,5 and 9 that create additional patterns or that “does not emulate authentic appearance and pattern of historic buildings in Europe” (Adopted Design Guidelines);
• Remove the colored red and white banding on the roof of one structure.

The City Council shall decide whether to:

1. Deny the appeal and adopt the Planning Commission’s decision (and Community Development Director’s decision) as its own; or

2. Grant the appeal in whole or in part and direct staff draft a resolution setting forth appropriate findings.

Background
On December 4, 2023, the Planning Commission approved a “Development Plan” for a proposed development that included the following:
• Construction of nine (9) separate cottages ranging in size from 250 to 390 square feet (sf) that will serve as one-bedroom hotel rooms covering approximately 3,575 sf of the site (21.9%) • An on-site ancillary building of approximately 400 sf to serve as a gathering area. • A separate supply room is attached to one of the cottages, as shown in the proposed project plans.
• Courtyard and perimeter landscaping approximately 8,250 sf or 50% of the net site area. • Perimeter stone wall.

The applicant was issued a building permit (BP 24-042) and a grading permit (BP 24-129) for this project in December 2024. The applicant commenced façade finishes in late spring/summer 2025. However, the applicant deviated from the approved building permit/entitlements. City staff informed the applicant in late May 2025 of the deviation and the requirement to receive an amendment to the entitlement. The applicant applied for an amendment to the approved plans, requesting a change to the facades consistent with Condition PLN-8 of PC Resolution 23-14, which allows the Planning Manager (now Director) to review and approve minor amendments.

The Design Review Committee weighed in on the proposed amendments and provided feedback to assist the Community Development Director.

On July 23, 2025, the Community Development Director approved project amendments the applicant proposed but required modification to certain proposed color changes, siding material changes, window elements and halftimbers on Units 2, 3, 4, 5, 6, 7 and 9; to the red and white colored roofing on the “chapel” structure; and the color of the windmill structure. The Community Development Director determined these modifications were necessary for the project to be consistent with adopted design standards. 1 The applicant appealed the Director’s decision to the Planning Commission. The applicant also requested additional modifications to the site plan and landscaping plan. At its September 2, 2025 meeting, the Planning Commission held a public hearing regarding the appeal and voted 4-0 to uphold the Community Development Director’s decision on colors, facades, and siding material changes, as well as, approve modified site plan and landscaping plan. The applicant is now appealing the Planning Commission’s decision on two items only: the requirement to remove excessive half-timbering on units 2, 4, 5, and 9, and removal of the installed color roofing tiles. The applicant has agreed to work with the City to change make other changes required by the Community Development Director and Planning Commission decisions, including paint colors and facade changes.

Proposed Project Site Summary:

Property Owner: Archdiocese of Los Angeles
Applicant: SBID, LLC
APN: 139-240-033
General Plan Designation: Tourist Related/Village Commercial Zoning: Village Mixed-Use (VMU) / Design District – Village District (DD-1e Surrounding Uses:

North: Village Mixed-Use (VMU)/Existing Hotel
South: Public/Institutional (PI)/Public Parking lot
East: Village Mixed-Use (VMU)/Vacant Building
West: Alisal Road Right of Way
2 3
Applicant’s Statements in Support of Appeal:

Half Timbers. The applicant believes that the half timbers as built provide a level of whimsy and charm to the architecture that would be lost with their removal. At the September 2, 2025 meeting, the applicant pointed out that other buildings in the city exhibit curvatures in the half-timbers, specifically the building at the corner of 1st Street and Park Street (486 First).

Red and White Roofing. Additionally, the applicant requests that the red and white colored banding installed on one building be allowed to remain as currently built. The applicant claims the colored chapel tiles will be a unique contribution to the City's Danish aesthetic and provide another architectural feature.

Example of Existing Half-timbers approved for removal
Color Tiled Roof
4 5
Community Design Element Policies/Objectives
The following are pertinent policies in the 1989 Community Design Element that the project is required to meet:
• Policy 5.c – The city shall establish guidelines for the entrances to the Village theme area to establish and reflect appropriate Danish/Northern European architecture. • 4.3.1 Village Area: All new construction and remodels within the Village Area shall be within the traditional and historic Danish theme or design vernaculars which are found in Denmark or neighboring northern European countries. Eighteenth century, half-timbered in Denmark are encouraged.
• 4.3.1 Village Area: Real slate or thatched roof materials are acceptable. Tile roofs may be clay or concrete. Color is to be red or red mix and consistent with Danish roof tile designs.

Analysis of Appealed Elements.

Based on staff’s analysis, the installed half timbers in Units 2,4,5 and 9 are not within the traditional and historic Danish theme and do not emulate eighteenth century Denmark half-timbers. The use of half-timbers with more curvature and articulation is found in a more general “historic” theme and there are existing buildings in the City that have more articulate half-timbers. However, these existing curved half-timbers predate the current Design Guidelines as explained below.

Slate roofing material is permitted, and red is mentioned as an acceptable color. However, staff’s analysis determined the red and white stripped pattern is not consistent with Danish roof tile designs as required. 2008 Land Use Element Policies/Objectives
The following are pertinent policies in the Land Use Element that the project is required to meet:
• Goal 2 - Ensure that development in the city is consistent with the overall community character and contributes positively towards the city’s image.
• Policy 2.2 - Ensure that commercial development is located conveniently and is consistent with the Community Design Element of the General Plan.
• Goal 3 - Promote and beautify the city as a tourist destination and provide a pleasant atmosphere for residents.
• Policy 3.1 - Encourage tourism and civic pride by creating entry points to the City.

Analysis of Appealed Elements.

Based on staff’s analysis, the project as proposed is not consistent with the overall community character. Based on the appeal, the half-timbers and color banding of the roof is inconsistent with the overall community character, which is a traditional “old world” Danish theme. The curvatures in the half-timbers are not a characteristic found in old world Denmark. The proposed project is located in a convenient location at the corner of Alisal and Mission Drive, and it does promote the city as a tourist destination as designed, and meets the “old world” Danish motif as amended by the Community Development Director.

Design Guidelines
The following are pertinent adopted design policies the project is required to meet:
• New construction within the Village area shall be within the traditional and historic Danish theme or design vernaculars of eighteenth century, half-timbered buildings which are found in Denmark or neighboring northern European countries.
• All exterior elevations shall be integral to the traditional design. Buildings should demonstrate compatibility in materials and consistency in style throughout all elevations. • Real slate or thatched roof materials are acceptable. Tile roofs may be clay or concrete. The tile color is to be approved by the B.A.R. The roof tile designs must be consistent with Danish roof tile designs consisting of larger flat pans with a small barrel. • 1/2 timbering (bindingsvaerk) or other methods to emulate 1/2 timbering may be required and where used, it shall be demonstrated that the use emulates the authentic appearance and pattern of historic buildings in Europe.

makers:
6 These guidelines are intended to provide the builders of the community with a set of measures which will serve to provide the residents and visitors with the highest standard and quality of design and appearance possible.

Analysis of Appealed Elements.

Based on staff’s analysis the installed half timbers in Units 2,4,5 and 9 that are the subject of this appeal do not emulate the authentic appearance and pattern of historic Danish buildings because they are curved and otherwise do not mimic natural wood as required by the adopted Design Guidelines. The applicant’s half-timbers as installed, are “whimsical and add charm.” The applicant noted at the Planning Commission meeting that other buildings within the City contain such variations of half-timber articulation. However, the construction of these buildings occurred prior to the adoption of the Design Guidelines.

As for the slate color roofs, the use of roof tile designs is permitted under the Design Guidelines provided the design is “consistent with Danish roof tile designs consisting of larger flat pans with a small barrel.” The Design Guidelines do not specify colors for slate roof tiles. Based on staff’s analysis the red and white color bands are not consistent with Danish rooftile designs and a solid color should be utilized to emulate the old-world Danish style.

Staff does acknowledge that as constructed, the buildings do demonstrate compatibility of materials and the project does meet the intent of standard of quality of design and appearance, which is the goal of the guidelines.

Zoning Ordinance Consistency:

The proposed project is located in the Village Mixed-Use Zone (VMU) which was formerly known as the TRC zone.

The appeal does not affect setbacks, landscape coverage, etc.

Design Review Committee
The Design Review Committee met on July 17, 2025 to provide input on the proposed façade amendments.

Planning Commission
The Planning Commission held a public hearing on September 2, 2025 and upheld the Community Development Director’s decision. This decision is reflected in Attachment E.

CEQA Determination
A previous Class 32 infill exemption was adopted by the Planning Commission as a part of the original project approval. The proposed amendment does not involve the increase in size of structures, heights, etc. Therefore, the exemption remains.

RECOMMENDED MOTION:

Adopt Resolution 25-1303, denying the appeal and Adopting the Planning Commission’s decision (and Community Development Director’s decision) requiring the applicant remove half-timbers on Units 2,4,5 and 9, to the satisfaction of the Director, and remove roof color tiles that are red and white.

ALTERNATIVES:

1. City Council may grant the appeal, in whole or in part, and direct staff to draft a resolution making the necessary findings consistent with approval.

2. The City Council may request changes to the approved amendment to the adopted development plan. The Council shall be specific on any additional modifications to the approved amendments and direct staff to make those changes.
7 8
FISCAL IMPACT:

Appeal fees have been paid.

ATTACHMENTS:

A – Applicant Appeal Letter
B – DRC Staff Report – July 2025
C – Community Development Director Determination
D – Planning Commission Staff Report – September 2025
E – Resolution 25-1303 – Deny Appeal and Adopt Planning Commission Decision 9 10
11 DESIGN REVIEW COMMITTEE STAFF REPORT
AGENDA ITEM 4.a
Meeting Date July 17, 2025
SUBJECT: Discussion and input on proposed Planning Manager/Director determination on minor modifications to façade and material changes to Land Use Permit located at 1704 Mission Drive (APN 139-240-033).

PREPARED BY: Rafael Castillo, AICP, Community Development Director DISCUSSION:

On December 4, 2023, the Planning Comission approved a “Development Plan” for a proposed development that included the following:
• Construction of nine (9) separate cottages ranging in size from 250 to 390 square feet ( sf) that will serve as one-bedroom hotel rooms covering approximately 3,575 sf of the site ( 21.9%) • An on-site ancillary building approximately 400 sf serving as a gathering area. • A separate supply room is attached to one of the cottages, as shown in the proposed project plans.
• Courtyard and perimeter landscaping approximately 8,250 sf or 50% of the net site area. • Perimeter stone wall
The applicant was issued a building permit (BP 24-042) and a grading permit (BP 24-129) for this project in December 2024. The applicant commenced construction in late December, however stopped construction for a brief period before resuming construction in Spring 2025. The applicant commenced façade finishes however deviated from the approved building permit/entitlements. City staff informed the applicant in late May 2025 of the deviation and the requirement to receive an amendment to the entitlement. The applicant applied in June for an amendment to the approved plans, requesting a “minor change” to the facades consistent with Condition PLN-8 of PC Resolution 23-14 which states:

The Planning Manager may authorize minor changes to Exhibit B not to exceed 10 percent of objective standards or other approval, only if the changes are consistent with all applicable provisions of the Solvang Municipal Code, and the spirit and intent of the original approval and does not involve the following:
• A basis for findings in a Negative Declaration, Mitigated Negative Declaration, or Environmental Impact Report for the development;
• A basis for conditions of approval for the development; and • A specific consideration by the Review Authority (eg. .the Planning Manager, Commission, or Council) in approving the plan or permit.
12 Project Information
Property Owner Archdiocese of Los Angeles
c/o of Santa Ines Mission
Applicant: SBID, LLC
Address 1704 Mission Drive
APN: 139-240-033
General Plan
Designation:

Tourist Related/Village
Commercial
Zoning: Village Mixed-Use (VMU) /
Design District – Village
District (DD-1)
This report will detail the proposed changes and make a recommendation based on the Municipal Code, General Plan, and Design Guidelines in effect at the time of entitlement issuance because the project has been substantially constructed, therefore, the entitlement has vested.

Community Design Element Policies/Objectives
The Following are pertinent policies that the proposed modifications will need to meet that were contained in the 1989 Community Design Element.
• Policy 5.c – The city shall establish guidelines for the entrances to the Village theme area to establish and reflect appropriate Danish/Northern European architecture. • 4.3.1 Village Area: All new construction and remodels within the Village Area shall be within the traditional and historic Danish theme or design vernaculars which are found in Denmark or neighboring northern European countries. Eighteenth century, half-timbered buildings commonly found in Denmark are encouraged.
• 4.3.1 Village Area: Real slate or thatched roof materials are acceptable. Tile roofs may be clay or concrete. Color is to be red or red mix and consistent with Danish roof tile designs. Metal roofs must have a standing seam and appear to have been oxidized from copper to green, giving a patina of age.
• Lighting fixtures, gates, exterior window treatments, use of materials, color and the use of potted plants must be considered relative to traditional authenticity and detail. 2008 Land Use Element Policies/Objectives
The Following are pertinent policies that the proposed modifications will need to meet that were contained in the Land Use Element.
• Goal 2 - Ensure that development in the city is consistent with the overall community character and contributes positively towards the city’s image.
• Policy 2.2 - Ensure that commercial development is located conveniently and is consistent with the Community Design Element of the General Plan.
• Goal 3 - Promote and beautify the city as a tourist destination and provide a pleasant atmosphere for residents.
• Policy 3.1 - Encourage tourism and civic pride by creating entry points to the City.

VMU
OS
PI
PI
VMU
VMU
Project Site
13 Design Guidelines
The following are parenting policies that the proposed modifications will need to meet that are adopted:

1. New construction within the Village area shall be within the traditional and historic Danish theme or design vernaculars of eighteenth century, half timbered buildings which are found in Denmark or neighboring northern European countries.

2. All exterior elevations shall be integral to the traditional design theme stated in number 1, above. Buildings should demonstrate compatibility in materials and consistency in style throughout all elevations.

3. Real slate or thatched roof materials are acceptable. Tile roofs may be clay or concrete. The tile color is to be approved by the B.A.R. The roof tile designs must be consistent with Danish roof tile designs consisting of larger flat pans with a small barrel. Metal roofs must be constructed with panels with a standing seam and appear to have been oxidized from copper to green, giving a patina of age.

4. 1/2 timbering (bindingsvaerk) or other methods to emulate 1/2 timbering may be required and where used, it shall be demonstrated that the use emulates the authentic appearance and pattern of historic buildings in Europe.

5. Buildings shall be designed so that the 1/2 timbering (bindingsvaerk) is darker in color to contrast and resemble the finish of traditional old world buildings.

The adopted Design Guidelines does not have a specified color palette or adopted color schemes for the Village.
14 Proposed Façade Amendments
The applicant has applied for minor changes to the facades for units 2-9 and the proposed meeting hall which is designed as a chapel.

The proposed interior sizes of the units have not changed, proposed heights, setbacks, lot coverage, landscaping, and other materials in connection with the surface of the proposed project. The proposed minor modifications are connected to facades. The analysis is based on adopted documents at the time of Development Plan approval:
• 1989 community Design Element of the General Plan
• 2008 Land Use Element of the General Plan
• Adopted Solvang Design Guidelines
The next page describes the approved facades, proposed modifications, and an analysis based on the above documents. A recommendation from the Community Development Director is included. 15 Approved Façade Proposed Modifications Director Recommendation Unit 2
• Stucco wall
• Stone chimney
• Thatch roof
• Half-timbers.
• Proposed Color, “peppery” darker red hue
• Proposed use of additional brick on west and north
elevation
• Additional half-timbering on east, west elevation
• Use of half “logs” under the gable area.
• Proposed custom color of dark yellow hue.

The approved elevation included a mix of stone,
half-timbers, stucco, and a faux thatch roof. The
applicant has modified the approved elevation,
and with use of half-timbers on elevations that is
consistent with the “old world Danish/ northern
European Design”. The applicant has included
half-logs under the gable. The use of half-logs is
not typical with Tudor, or Baroque design
schemes of “Old World Danish”, however it is “Old
World Northern European design, specifically
farmhouses, cabins, and saunas found in Norway,
Sweeden, and Finland.

Some of the half-timbers are out of scale of the
building and inconsistent with the design that was
approved. The mix of brick and stucco does not
lend to the color selection that the applicant
proposes.

Director Recommendation
Based on the above analysis and pertinent goals
and policies, the following are recommended:
• All bricks be utilized on the west elevation
(Alisal Road).
• Half-logs to be eliminated and replaced with
bricks, for consistency with traditional “Old
World” Danish Design.
• Reduce the number of half-timbers to bring
the structure back to scale on the north/east
elevation shown in red circles.
• Maintain the originally proposed color of
dark/reddish hue to match bricks either
Carley’s Rose or Cajun Red.
16 Approved Façade Proposed Modifications Director Recommendation Unit 3
• Stucco wall
• Stone chimney
• Thatch roof
• Half-timbers located near the edge of the
gable.
• Vintage Vessel Green to be utilized as
primary color
• Relocation of proposed windows and modification to
use of full dormer.
• Half-timbers located near the bottom half and
proportionally throughout the structure.
• Blue hue utilized instead of the green.
• Use of stone on north elevation
• Elimination of stone chimney.

The applicant has modified the approved
elevation, with additional timbers that are to scale
and utilized on all elevations. The applicant added
a full dormer on the west elevation which provides
a variation along the roofline, consistent with the
adopted design guidelines. While not typically
utilized as an “Old World Danish” its use is more
in-line with “Old World Northern Europe”
particularly in farmhouses and chalets. The
applicable adopted documents do not define
elements of northern European design, therefore,
it is considered consistent with the intent of the
Community Design Element from 1989.

The applicant has added additional details of
wood work along the windows and eaves. This is
consistent with pertinent policies of the Design
Guidelines.

Director Recommendation
Based on the above analysis and pertinent goals
and policies, the following is recommended:
• Applicant’s proposed modifications, including
the use of stone and half-timbers, is
consistent with adopted documents at the
time of entitlement approval. Proposed
modifications can move forward.
17 Approved Façade Proposed Modifications Director Recommendation Unit 4
• Stucco wall
• Stone chimney
• Thatch roof
• Half-timbers located near the edge of the
gable.
• Vintage Vessel Green to be utilized as
primary color
• Stucco wall
• Thatch roof
• Additional half-timbers near the gables, and
elimination of proposed patterns
• Elimination of proposed front door portico
• Custom muted yellow color
The applicant has modified the approved
elevation with additional half-timbers. However,
these half-timbers ,particularly above the entry
door where the portico was eliminated, do not
emulate the authentic appearance and pattern of
historic buildings, as outlined in the adopted
Design Guidelines. These half-timbers should be
eliminated. The applicant has completed
additional wood detail utilizing log construction
that is typical of “Old World Northern European”
which does provide additional detail.

The window on the North Elevation was moved
and relocated more centered with the two
windows closer to ground level. This provides
additional natural light and is symmetrical with the
elevation. Additional detailing along the eaves has
been removed, but replaced with detailing in other
portions of the structure.

The proposed color change from a lighter yellow
to a darker yellow, mute the darker half-timbers
that are present, as well as the additional portico
structure in the rear.

Director Recommendation
Based on the above analysis and pertinent goals
and policies, the following is recommended:
• Applicant remove half-timbers on north/entry
elevation where it is circled in red.
• Applicant utilize the custom color proposed
for unit 2, on this unit, or the following:
18 Approved Façade Proposed Modifications Director Recommendation Unit 5
• Stucco wall
• Stone chimney
• Thatch roof
• Half-timbers located on vertical west
elevation.
• Bracing Blue to be utilized as primary
color
• Shutters and other details
• Elimination of shutter details
• Elimination of Portico on South elevation
• Elimination of Stone Chimney
• Half-timbers utilized throughout all elevations.
• Redish color for primary façade
The applicant has modified the approved
elevation, with additional half-timbers that are to
scale and utilized on all elevations. While some of
the patterns are close together, these patterns are
symmetrical and consistent with patterns
completed that simulate “authentic” design. The
applicable adopted documents do not define
elements of Northern European design, therefore,
it is considered consistent with the intent of the
Community Design Element from 1989.

Director Recommendation
Based on the above analysis and pertinent goals
and policies, the following is recommended:
• Applicant proposed modifications, including
the additional half-timbers which are
consistent with adopted documents at the
time of entitlement approval. Proposed
modifications can move forward.
19 Approved Façade Proposed Modifications Director Recommendation Unit 6
• Stucco wall
• Thatch roof
• Stone utilized on portions of the facades
• Shutters/faux flue detail
• Peppery to be utilized as primary color
• Stucco wall
• Thatch roof
• Addition of Stone on west elevation
• Use of half-timbers
• Elimination of shutters and faux flue
• Addition of half “logs” on north elevation
• Change of color to “natural” finish
The approved elevation included a mix of stone,
half-timbers, stucco, and a faux thatch roof. The
applicant has modified the approved elevation
with the use of half-timbers on elevations that is
consistent with the “Old World Danish/ Northern
European Design”. The applicant has included
half-logs on the entire elevation. The use of halflogs is not typical with Tudor, or Baroque design schemes of “Old World Danish”, however it is “Old
World Northern European” design.Specifically;
farmhouses, cabins, and saunas found in Norway,
Sweeden, and Finland.

Stone is not typical of “Old World Danish”,
however it is considered “Old World Northern
European”, therefore it is consistent with the
previous General Plan, Community Design
Guidelines, and adopted Design Guidelines.

The elimination of the shutters and faux flue are
mitigated with the addition of the half-timbers and
other details. The proposed color “natural finish” is
a color inconsistent with the “Old World Danish”
color, and it is recommended to utilize a different
color shade in the orange, reds, or brown hues.

Director Recommendation
Based on the above analysis and pertinent goals
and policies, the following are recommended:
• Half-logs to be eliminated and replaced with
bricks, for consistency with traditional “Old
World” Danish Design.
• Proposed new colors from the following
below:
20 Approved Façade Proposed Modifications Director Recommendation Unit 7
• Stucco wall
• Thatch roof
• Stone utilized on chimney
• Shutters
• Vintage Vessel to be utilized as primary
color
• Elimination of the portico on the primary entities.
• Elimination of the use of half-timbers
• Addition of eave details with the use of logs
• Elimination of shutters
• Change of color to a custom, lighter green.
• Addition of detailing for windows and doors
The applicant has modified the approved
elevation, with elimination of half-timbers,
shutters, and the stone. The proposed structure
maintains the roofline and pitches, alongside
dormers consistent with the previous approval.

The applicant has added additional detailing
within the windows, casings, and the doors. The
façade differs from the other existing structures.

The applicant has included log eaves which is
found in “Old World Northern Europe”, but not the
traditional Danish design. The applicable adopted
documents do not define elements of northern
European design or elements, but does allow
them, therefore, it is considered consistent with
the intent of the Community Design Element from
1989.

Director Recommendation
Based on the above analysis and pertinent goals
and policies, the following is recommended:
• Applicant’s proposed modifications are
consistent with adopted documents at the
time of entitlement approval. Proposed
modifications can move forward.
21 Approved Façade Proposed Modifications Director Recommendation Unit 8
• Stucco wall
• Thatch roof
• Stone utilized on chimney
• Shutters/faux flue
• Bracing Blue to be utilized as primary
color
• Elimination of proposed stucco wall
• Elimination of stone chimney
• Elimination of shutters /faux flue
• Addition of brick throughout all elevations
• Change of façade color to match darker reddish hue
bricks
• Addition of half-timbering
Brick facades were utilized in “Old World Danish”
design, along with half-timbers. The half-timbers
are painted in a dark hue. These design elements
are consistent with adopted design documents in
effect at the time of entitlement.

Director Recommendation
Based on the above analysis and pertinent goals
and policies, the following is recommended:
• Applicant’s proposed modifications, including
the additional use of half-timbers and brick is
consistent with adopted documents at the
time of entitlement approval. Proposed
modifications can move forward.
22 Approved Façade Proposed Modifications Director Recommendation Unit 9
• Stucco wall
• Thatch roof
• Stone utilized on chimney
• Use of half-timbers near gable
• Use of Sunrise, light yellow color
• Additional use of half-timbering on all elevations
• Change of façade color to darker yellow
• Elimination of dormers
• Elimination of upper windows
The applicant has modified the approved
elevation, with additional half-timbers, however,
these timbers do not emulate the authentic
appearance and pattern of historic buildings as
these patterns contains curves and other design
elements that do not mimic natural wood. These
timbers should be eliminated as they create too
many patterns and curvature. The applicant has
eliminated dormers and windows. With the
recommended elimination of half-timbers, use of
window planter boxes are recommended to be
brought forth from the original design.

Director Recommendation
Based on the above analysis and pertinent goals
and policies, the following is recommended:
• Half-timbers circled in red and any other
elevations that create too many patterns and
curvature should be eliminated.
• Addition of planter boxes under windows to
enhance the façade.
23 Approved Façade Proposed Modifications Director Recommendation Chapel
The applicant has modified the approved
elevation, with additional stone, which is typically
utilized in “Old World Northern European” design.

The chapel building is one of the more prominent
buildings in the development. Therefore, the use
of stone should be completed on the entirety of
the public view shed, which is the north and west
elevation. The applicant has only completed stone
on the east elevation. The remaining south
elevation should be painted an appropriate color,
consistent with “Old World Danish” design motif
as called for in the adopted documents. Chapels
built in Old World Danish style during the 1700s
and 1800s typically followed architectural
traditions rooted in medieval forms but adapted
with regional materials and influences, not
necessarily the typical architectural forms seene
throughout the City. Colors utilized were white
colors, achieved through limewash (calcium
hydroxide and water) applied to stone, brick, or
other materials. This color evoked qualities symbolic of purity and light. The Limewash helped maintain the color. The proposed color should
emulate this old-world Danish style as it is the
prominent structure on the site.

Keeping with the “Old World Danish” theme, the
slate roof, as proposed, should remain one solid
color, with the red and white eliminated and
maintain the black/charcoal color roof.

Director Recommendation
Based on the above analysis and pertinent goals
and policies, the following is recommended: • Include the use of stone throughout the entire elevations of the north/west sides as visible
from the public right of way.
• Continued use of stained-glass windows
obtained by the applicant that provides
character of the structure.
24 Approved Façade Proposed Modifications Director Recommendation • Stucco wall
• Slate roof
• Bell Tower
• Window and door details
• No color proposed, to be selected in the
field
• Stucco wall remains
• Proposed use of stained-glass on all elevations
• Slate roof with color slate variant of red and white
versus the approved black
• Elimination of Bell Tower
• Use of stone on east elevation and portions of west,
south and north, limited to base only.
• Use of sandstone color
• Elimination of the existing color banding on
the roof that includes the red and white
Danish flag colors. Roof color shall remain
charcoal grey/black
• Revised proposed chapel structure color to
the colors below. The colors include either a
green or grey tint to evoke the limestone
color finish of prominent religious structures.

An alternative color may be proposed by the
applicant and approved by the Community
Development Director upon consultation.
25 DRC Action
The applicant offered each DRC member an opportunity to tour the site and for the applicant to discuss in detail their vision for the proposed project. The Planning Director has also reviewed the project and discussed the applicant’s vision. The DRC is to provide input on the Director’s recommendation. Based on this input, the Director will formulate a final decision on the proposed modifications and issue a letter either affirming the proposed modifications or affirming the proposed changes to the modifications. The applicant will have an opportunity to appeal the Community Development Director’s decision if the applicant is not satisfied with the decision made. The Planning Commission will be the appeal body for this appeal.

ALTERNATIVES:

None
FISCAL IMPACT:

The Applicant paid the application review few.

ATTACHMENTS:

A – Applicant package
26 1704 MISSION HOTEL
1704 Mission Drive
KN
VARIES
Solvang, CA 93463
© Copyright 2024, ON Design, LLC, all rights reserved. ON Design, LLC maintains all ownership rights to these documents. Unless a specific written release is issued by the Architect, use of design features outside of this plan set are strictly prohibited & shall be prosecuted to the fullest extent of the law.

T-1.1

TITLE SHEET

SHEET INDEX

VICINITY MAP

DEVELOPMENT STANDARDS

ALLOWED BUILDING HEIGHT
MAXIMUM BUILDING HEIGHT 35 FT
50 FT FOR ARCHITECTURAL FEATURES

REQUIRED SETBACKS
FRONT 42 FT FROM MISSION DRIVE CENTERLINE

PARKING
SIDE 0 FT
REAR 10% LOT DEPTH, NOT TO EXCEED 10 FT

SITE COVERAGE

EXISTING
BUILDING 0 SF / 0.0%
HARDSCAPE 0 SF / 0.0%
LANDSCAPE 16,309 SF / 100%
TOTAL 16,309 SF / 100%

PROPOSED
BUILDING 3,997 SF / 24.5%
HARDSCAPE 2,388 SF / 14.6%
LANDSCAPE 7,742 SF / 47.5%
TOTAL 16,309 SF / 100%
SOLVANG, CA 93463
1704 MISSION DRIVE

CONTACT INFORMATION

ALL WORK AND MATERIALS SHALL BE PERFORMED AND INSTALLED IN

COMPLIANCE WITH THE CURRENT EDITIONS OF THE FOLLOWING CODES AS ADOPTED BY THE LOCAL GOVERNING AUTHORITIES. NOTHING IN THESE PLANS IS TO BE CONSTRUED TO PERMIT WORK NOT CONFORMING TO THESE CODES. 2022 CALIFORNIA BUILDING CODE (C.B.C.)
CALIFORNIA ADMINISTRATIVE CODE 2022 (TITLES 24 & 25)
2022 CALIFORNIA MECHANICAL CODE (2022 C.M.C.)2022 CALIFORNIA PLUMBING CODE (2022 C.P.C.)2022 CALIFORNIA ELECTRICAL CODE (2022 C.E.C.)2022 CALIFORNIA GREEN BUILDING STANDARDS CODE

COUNTY ORDINANCES

FEDERAL OSHA

COUNTY AIR POLLUTION CONTROL DISTRICT REQUIREMENTS
2022 CALIFORNIA ENERGY CODE2022 CALIFORNIA ADMINISTRATIVE CODE2022 CALIFORNIA FIRE CODE2022 CALIFORNIA REFERENCED STANDARDS CODE CODE REQUIREMENT:

PROJECT STATISTICS
30 FT FROM STREET CENTERLINE

ARCHDIOCESE OF LOS ANGELES
1760 MISSION DRIVE
SOLVANG, CA 93463
PHONE: (805) 688-4815
EMAIL: [email protected]

ON DESIGN ARCHITECTS
P.O. BOX 598
SANTA BARBARA, CA 93102
ATT: KEITH NOLAN, AIA #C-22451
PHONE: (805) 896-8374
EMAIL: [email protected]
ARCHITECT:

OWNER:

ON DESIGN ARCHITECTS
P.O. BOX 598
SANTA BARBARA, CA 93102
ATT: LONNIE ROY
PHONE: (805) 896-7896
EMAIL: [email protected]
AGENT:

EDWARD ST GEORGE
831 CLIFF DR, STE 100SANTA BARBARA, CA 93109
PHONE: (805) 456-5910
LESSEE / TENANT:

EARTHFORM DESIGN
1227 DE LA VINA ST
SANTA BARBARA, CA 93101
ATT: SAM MAPHIS
PHONE: (805) 963-2006
EMAIL: [email protected]
LANDSCAPE ARCHITECT:

BEACON GEOTECHNICALPO BOX 4814PASO ROBLES, CA 93447PHONE: (805) 239-9457 EMAIL: [email protected]
GEOTECHNICAL ENGINEER:

PROPOSED
SUBTOTAL:

UNIT 1 (BLDG A) 358 SF 394 SF

NET GROSS
UNIT 2 (BLDG E) 292 SF 329 SF
UNIT 3 (BLDG B) 330 SF 372 SFUNIT 4 (BLDG D) 366 SF 414 SF UNIT 5 (BLDG B) 330 SF 372 SFUNIT 6 (BLDG C) 299 SF 340 SF UNIT 7 (BLDG B) 330 SF 372 SFUNIT 8 (BLDG C) 299 SF 340 SFUNIT 9 (BLDG E) 292 SF 329 SF 2,896 SF 3,262 SF

HOTEL ROOMS

PROPOSED
SUBTOTAL:

NET GROSS
MEETING (BLDG F) 442 SF 509 SF
442 SF 509 SF

MEETING
TOTAL: 3,338 SF 3,771 SF
REQUIRED:

HOTEL GUEST (1 SPACE PER ROOM) 9
TOTAL REQUIRED 10
# OF SPACES
PROVIDED:

HOTEL EMPLOYEE (1 SPACE PER 5 EMPLOYEES) 1
# OF SPACES
ON SITE PARKING 0
TOTAL PROVIDED 10
HOTEL GUEST (1693 MISSION DRIVE) 9
NOTE

1. THIS HOTEL WILL BE MANAGED BY HOTEL STAFF AT THE PROPOSED HOTEL AT1693 MISSION DRIVE.

HOTEL EMPLOYEE (1693 MISSION DRIVE) 1
1 PROJECT INFORMATION
T-1.1 TITLE SHEET

PROJECT DESCRIPTION
TRC
1704 MISSION DRIVE
SOLVANG, CA 93463
GROSS LOT SIZE:ZONE:APNPROJECT ADDRESS:
139-240-033
LOT SLOPE:

CONST TYPE: V-BOCCUPANCY: R-1, B
16,309 SQ FT / 0.37 ACRES1%

AS-BUILT REVISIONS TO THE APPROVED DEVELOPMENT PLAN, PLANNING COMMISSION RESOLUTION NO 23-14
GENERAL PLAN: TOURIST COMMERCIALFLOOD ZONE: XGRADING CY: 60 CY CUT / 260 CY FILL

RRM DESIGN GROUP
10 E FIGUEROA ST #200
SANTA BARBARA, CA 93101
PHONE: (805) 963-8283
EMAIL: [email protected]
CIVIL ENGINEER:

ASHLEY & VANCE ENGINEERING
210 E. COTA STREET
SANTA BARBARA, CA 93101
ATT: PAUL BELMONT
PHONE: (805) 962-9966
STRUCTURAL ENGINEER:

JMPE
627 OLIVE STREET
SANTA BARBARA, CA 93102
ATT: JOHN MALONEY
PHONE: (805) 569-9216
ELECTRICAL ENGINEER:

THIS PROJECT IS DESIGNED TO COMPLY WITH CBC 11B, TRANSIENT LODGING.

ACCESSIBLE PARKING IS ACCOMMODATED AT 1693 MISSION.

ACCESSIBILITY
TRUSPRO INC.
695 OBISPO STREET
GUADALUPE, CA 93434
ATT: MARK HERRING
PHONE: (805) 343-2555
TRUSS MANUFACTURER:

DRAINAGE FIXTURE UNIT VALUES
PLUMBING FIXTURE TYPE NUMBER OF FIXTURES TOTAL DFUBATH / SHOWER 9 18.0 DFU

2.0 LAVATORY 10 10.0 1.0BAR SINK 1.0 1 1.0
WATER CLOSET 3.0 10 30.0
TOTAL BUILDING DFU 59.0
THIS PROJECT IS DESIGNED TO COMPLY WITH NFPA 13-R. SPRINKLERS & ALARM SYSTEM UNDER A SEPARATE PERMIT.

FIRE SPRINKLERSALLOWABLE AREA
R-1 OCCUPANCY (S13R) ALLOWED
ACTUAL
7,000 SF
2,896 SF
B OCCUPANCY (S13R) ALLOWED
ACTUAL
7,000 SF
442 SF
(R-1 OCCUPANCY)
(B OCCUPANCY)
NOTES: 1. BUILDINGS ON SITE ARE CONSIDERED AS PORTIONS OF ONE BUILDING.

2. NO AREA INCREASES ARE CONSIDERED.

BASED UPON B & R-1 OCCUPANCIES, INTERIOR FINISHES SHALL BE IN COMPLIANCE WITH CBC TABLE 803.13, WHICH REQUIRE A MINIMUM CLASS "C", IN CONFORMANCEWITH NFPA 286.

INTERIOR FINISHES

OCCUPANT LOAD (MEETING)
336 SF (B OCCUPANCY PER 303.1.1) / 7 SF PER OCCUPANT (ASSEMBLY WITHOUT FIXED SEATS) = 48 OCCUPANTS

MINIMUM PLUMBING FIXTURES (MEETING)
OCCUPANT LOAD PER CPC TABLE 4-1 = ASSEMBLY - CONFERENCE 30 SF336 SF / 30SF = 12 OCCUPANTS REQUIRED FIXTURES PER CPC TABLE 422.1 FOR B OCCUPANCY: 1 MALE & FEMALE WATER CLOSET, 1 MALE & FEMALE LAVATORY, 1 URINAL AND 1 DRINKING FOUNTAINPER CPC 422.2 IN BUSINESS OCCUPANCIES WITH A TOTAL OCCUPANT LOAD OF 50 OR LESS ONE TOILET FACILITY DESIGNED FOR USE BY NOMORE THAN ONE PERSON AT A TIME SHALL BE PERMITTED FOR USEBY BOTH SEXES.

PER CPC 415.2 DRINKING FOUNTAINS SHALL NOT BE REQUIRED FOR AN OCCUPANT LOAD OF 3O OR LESS.

PROVIDED: 1 WATER CLOSET, 1 LAVATORY
PERMEABLE PAVERS 2,182 SF / 13.4%
A-6.1 EXTERIOR PHOTOSA-6.2 EXTERIOR PHOTOSA-6.3 EXTERIOR PHOTOSA-6.4 EXTERIOR PHOTOSA-6.5 EXTERIOR PHOTOSA-6.6 EXTERIOR PHOTOSA-6.7 EXTERIOR PHOTOSA-6.8 EXTERIOR PHOTOSA-6.9 EXTERIOR PHOTOSA-1.1 SITE PLAN (APPROVED. PROVIDED FOR REFERENCE) $WWDFKPHQW$
27 WM

ADING ZONE

4.5' CONCRETE SIDEWALK
UNIT 2
BLDG E
(ACCESSIBLE
ROOM) UNIT 3
BLDG B
UNIT 4
BLDG D
UNIT 5
BLDG B
UNIT 6
BLDG C
UNIT 7
BLDG B
UNIT 8
BLDG C
UNIT 9
BLDG E
(ACCESSIBLE
ROOM)
UNIT 1
BLDG A

MEETING
HALL

BUILDING F
(E) PLANTER WALL @ PL

PRIVACY FENCE PERLANDSCAPE ARCHITECT

PRIVACY GATE PER

LANDSCAPE ARCHITECT

NEW CURB & GUTTER

PER CITY STANDARDS

NEW BRICK PAVERS

PER CITY STANDARDS
5' STORM DRAIN ESMT FOR 1714 MISSION DRIVE

LOW WALL
PER LANDSCAPE ARCH.

LOW WOOD GATE & FENCE
PERMEABLE CONC. PAVERS PER

LANDSCAPE ARCHITECT

SYNTHETIC TURF
(E) CURB & GUTTER
(E) BRICK SIDEWALK

ENTRY GATE

DRY CREEK/POND
(P) CURB RAMP

PER CALTRANS STANDARDS

NEW CURB & GUTTERPER CITY STANDARDS

NEW BRICK PAVERSPER CITY STANDARDS
(E) TREE

ENTRY GATE
PROPERTY LINE N69°12'37"W 96.67'
PROPERTY LINE N20°43'46"E 187.97'

PROPERTY LINE
N89°21'01"E 90.66' PROPERTY LINE
L 18.18'
RAD 15.00'
Δ 69°25'49"
PROPERTY LINE N21°22'03"E 142.85' ALISAL ROAD

MISSION DRIVE
APN 139-240-033
ZONING: TRC
1714 MISSION DRIVE
APN 139-240-034
ZONING: TRC

BOLLARD LIGHT (TYP)

ACCESSIBLE PATH OF TRAVEL
(P) 6' BENCH

NEW BRICK PAVERS

PER CITY STANDARDS

DRY CREEK/POND

DRY CREEK/POND

SERVICE VEHICLE/CART

TEMPORARY PARKING

DRIVEWAY APPROACH
PER CITY STANDARD DETAIL 407

TRASH ENCLOSURE

TREE WELL PER CITY STANDARD
DETAIL 110 (TYP)

TREE LOG BENCH

SLIDE VEHICULAR
GATE

DECORATIVE STREET

LIGHT PER CITY STANDARDS
7'-1"
8'-8"

DECORATIVE STREET

LIGHT PER CITY STANDARDS

LOW WOOD GATE & FENCE
9'-5"
15'-1" 2'-1"
14'-8"
5'-0"
14'-10"
20'-3"
5'-0"
14'-8"
12'-9"
14'-9"
7'-5"
14'-3"
6'-4"
4'-6"
11'-11"
1'-6"
5'-0"
5'-0"
3'-0"
12'-0"
3'-0"
4'-0"
5'-6"
13'-7"
CALTRANS R.O.W
(1) BIKE RACK PROVIDING 2 BIKE
SPACED
NOTE: CALTRANS PERMIT WILL BE

NEEDED TO WORK WITHIN THEIR

RIGHT OF WAY
A-1.1

PRELIMINARY SITE PLAN
1704 MISSION HOTEL
1704 Mission Drive
KN
VARIES
Solvang, CA 93463
1 PLAN CHECK #1 06-19-24
© Copyright 2024, ON Design, LLC, all rights reserved. ON Design, LLC maintains all ownership rights to these documents. Unless a specific written release is issued by the Architect, use of design features outside of this plan set are strictly prohibited & shall be prosecuted to the fullest extent of the law. 2 PLAN CHECK #2 08-19-24 3 PLAN CHECK #3 09-19-24 SCALE:

PROPOSED SITE PLAN
1" = 10' NORTH
1 1
1 1
2 3

APPROVED SITE PLAN FOR REFERENCE
28 4'0

#4%
'
+6 5'& *
+ . %
0'

+(14 ( %#.  6' 1 56#
%§
0+#
%6
K
E
I
T H

SA MU E L
NOL
A
N
ScalePrintDateProject Manager
43)*8.,311(
Architecture
Planning
Interior Design
Keith Nolan
C -22541
O N d e s i g n LLC P.O. BOX 598 Santa Barbara California 93102 © Copyright 2024, ON Design, LLC, all rights reserved. ON Design, LLC maintains all ownership rights to these documents. Unless a specific written release is issued by the Architect, use of design features outside of this plan set are strictly prohibited & shall be prosecuted to the fullest extent of the law. 6/13/2025 4:59:45 PM A-6.1

EXTERIOR PHOTOS
Designer
1704 MISSION HOTEL
1704 Mission Drive
Solvang, CA 93463
Revision Schedule
COTTAGE 2E AS-BUILT NORTH ELEVATION COTTAGE 2E AS-BUILT NORTH ELEVATION COTTAGE 2E AS-BUILT EAST ELEVATION COTTAGE 2E AS-BUILT SOUTH ELEVATION COTTAGE 2E AS-BUILT HALF TIMBER DETAIL
COTTAGE 2E AS-BUILT WEST ELEVATION
COTTAGE 2E AS-BUILT EAST ELEVATION
COTTAGE 2E APPROVED NORTH ELEVATION COTTAGE 2E AS-BUILT EAST ELEVATION COTTAGE 2E APPROVED WEST ELEVATION COTTAGE 2E APPROVED SOUTH ELEVATION

COLORS & MATERIALS
BODY COLORMFR: Sherwin WilliamsColor: Custom
29 4'0

#4%
'
+6 5'& *
+ . %
0'

+(14 ( %#.  6' 1 56#
%§
0+#
%6
K
E
I
T H

SA MU E L
NOL
A
N
ScalePrintDateProject Manager
43)*8.,311(
Architecture
Planning
Interior Design
Keith Nolan
C -22541
O N d e s i g n LLC P.O. BOX 598 Santa Barbara California 93102 © Copyright 2024, ON Design, LLC, all rights reserved. ON Design, LLC maintains all ownership rights to these documents. Unless a specific written release is issued by the Architect, use of design features outside of this plan set are strictly prohibited & shall be prosecuted to the fullest extent of the law. 6/13/2025 4:59:47 PM A-6.2

EXTERIOR PHOTOS
Designer
1704 MISSION HOTEL
1704 Mission Drive
Solvang, CA 93463
Revision Schedule
COTTAGE 3B AS-BUILT NORTH ELEVATION COTTAGE 3B AS-BUILT EAST ELEVATION COTTAGE 3B AS-BUILT EAVE BEAM TAIL DETAIL
COTTAGE 3B AS-BUILT WINDOW & HALF TIMBER DETAIL
COTTAGE 3B AS-BUILT EAST ELEVATION
COTTAGE 3B AS-BUILT WEST ELEVATION COTTAGE 3B AS-BUILT SOUTH ELEVATION COTTAGE 3B APPROVED NORTH ELEVATION COTTAGE 3B APPROVED EAST ELEVATION COTTAGE 3B APPROVED WEST ELEVATION COTTAGE 3B APPROVED SOUTH ELEVATION

COLORS & MATERIALS
BODY COLORMFR: Sherwin WilliamsColor: Custom
30 4'0

#4%
'
+6 5'& *
+ . %
0'

+(14 ( %#.  6' 1 56#
%§
0+#
%6
K
E
I
T H

SA MU E L
NOL
A
N
ScalePrintDateProject Manager
43)*8.,311(
Architecture
Planning
Interior Design
Keith Nolan
C -22541
O N d e s i g n LLC P.O. BOX 598 Santa Barbara California 93102 © Copyright 2024, ON Design, LLC, all rights reserved. ON Design, LLC maintains all ownership rights to these documents. Unless a specific written release is issued by the Architect, use of design features outside of this plan set are strictly prohibited & shall be prosecuted to the fullest extent of the law. 6/13/2025 4:59:49 PM A-6.3

EXTERIOR PHOTOS
Designer
1704 MISSION HOTEL
1704 Mission Drive
Solvang, CA 93463
Revision Schedule
COTTAGE 4D AS-BUILT NORTH WEST ELEVATION COTTAGE 4D AS-BUILT EAVE

BEAM TAIL DETAIL
COTTAGE 4D AS-BUILT WINDOW DETAILCOTTAGE 4D AS-BUILT SOUTH EAST ELEVATION COTTAGE 4D AS-BUILT ENTRY DETAIL
COTTAGE 4D AS-BUILT SOUTH WEST ELEVATION
COTTAGE 4D AS-BUILT SOUTH WEST ELEVATION
COTTAGE 4D APPROVED NORTH WEST ELEVATION COTTAGE 4D APPROVED NORTH EAST ELEVATION COTTAGE 4D APPROVED SOUTH WEST ELEVATION COTTAGE 4D APPROVED SOUTH EAST ELEVATION

COLORS & MATERIALS
BODY COLORMFR: Sherwin WilliamsColor: Custom
31 4'0

#4%
'
+6 5'& *
+ . %
0'

+(14 ( %#.  6' 1 56#
%§
0+#
%6
K
E
I
T H

SA MU E L
NOL
A
N
ScalePrintDateProject Manager
43)*8.,311(
Architecture
Planning
Interior Design
Keith Nolan
C -22541
O N d e s i g n LLC P.O. BOX 598 Santa Barbara California 93102 © Copyright 2024, ON Design, LLC, all rights reserved. ON Design, LLC maintains all ownership rights to these documents. Unless a specific written release is issued by the Architect, use of design features outside of this plan set are strictly prohibited & shall be prosecuted to the fullest extent of the law. 6/13/2025 4:59:51 PM A-6.4

EXTERIOR PHOTOS
Designer
1704 MISSION HOTEL
1704 Mission Drive
Solvang, CA 93463
COTTAGE 5B AS-BUILT WEST ELEVATION
Revision Schedule
COTTAGE 5B AS-BUILT NORTH ELEVATION COTTAGE 5B_9 - EAST ELEVATION COTTAGE 5B AS-BUILT SOUTH ELEVATION COTTAGE 5B AS-BUILT SOUTH ELEVATION COTTAGE 5B AS-BUILT EAVE & ROOF DETAIL COTTAGE 5B APPROVED WEST ELEVATION COTTAGE 5B APPROVED EAST ELEVATION COTTAGE 5B APPROVED SOUTH ELEVATION COTTAGE 5B APPROVED NORTH ELEVATION

COLORS & MATERIALS
BODY COLORMFR: Sherwin WilliamsColor: Custom
32 4'0

#4%
'
+6 5'& *
+ . %
0'

+(14 ( %#.  6' 1 56#
%§
0+#
%6
K
E
I
T H

SA MU E L
NOL
A
N
ScalePrintDateProject Manager
43)*8.,311(
Architecture
Planning
Interior Design
Keith Nolan
C -22541
O N d e s i g n LLC P.O. BOX 598 Santa Barbara California 93102 © Copyright 2024, ON Design, LLC, all rights reserved. ON Design, LLC maintains all ownership rights to these documents. Unless a specific written release is issued by the Architect, use of design features outside of this plan set are strictly prohibited & shall be prosecuted to the fullest extent of the law. 6/13/2025 4:59:54 PM A-6.5

EXTERIOR PHOTOS
Designer
1704 MISSION HOTEL
1704 Mission Drive
Solvang, CA 93463
Revision Schedule
COTTAGE 6C AS-BUILT WEST ELEVATION COTTAGE 6C AS-BUILT SOUTH & WEST ELEVATION COTTAGE 6C AS-BUILD FRONT ELEVATION WINDOW DETAIL
COTTAGE 6C AS-BUILT EAVE BEAM TAIL DETAIL
COTTAGE 6C AS-BUILT NORTH ELEVATION WALL & WINDOW DETAIL COTTAGE 6C AS-BUILT NORTH & WEST ELEVATION
COTTAGE 6C AS-BUILT SOUTH ELEVATION COTTAGE 6C AS-BUILT EAST ELEVATION COTTAGE 6C APPROVED WEST ELEVATION COTTAGE 6C APPROVED EAST ELEVATION COTTAGE 6C APPROVED NORTH ELEVATION COTTAGE 6C APPROVED SOUTH ELEVATION

COLORS & MATERIALS
BODY COLORMFR: Natural FinishColor: Natural Finish
33 4'0

#4%
'
+6 5'& *
+ . %
0'

+(14 ( %#.  6' 1 56#
%§
0+#
%6
K
E
I
T H

SA MU E L
NOL
A
N
ScalePrintDateProject Manager
43)*8.,311(
Architecture
Planning
Interior Design
Keith Nolan
C -22541
O N d e s i g n LLC P.O. BOX 598 Santa Barbara California 93102 © Copyright 2024, ON Design, LLC, all rights reserved. ON Design, LLC maintains all ownership rights to these documents. Unless a specific written release is issued by the Architect, use of design features outside of this plan set are strictly prohibited & shall be prosecuted to the fullest extent of the law. 6/13/2025 4:59:55 PM A-6.6

EXTERIOR PHOTOS
Designer
1704 MISSION HOTEL
1704 Mission Drive
Solvang, CA 93463
Revision Schedule
COTTAGE 7B AS-BUILT WEST ELEVATION COTTAGE 7B AS-BUILT NORTH & WEST ELEVATIONCOTTAGE 7B AS BUILD EAVE BEAM TAIL DETAIL COTTAGE 7B AS-BUILT WINDOW DETAIL
COTTAGE 7B AS-BUILT SOUTH ELEVATION
COTTAGE 7B APPROVED WEST ELEVATION COTTAGE 7B APPROVED EAST ELEVATION COTTAGE 7B APPROVED SOUTH ELEVATION COTTAGE 7B APPROVED NORTH ELEVATION

COLORS & MATERIALS
BODY COLORMFR: Sherwin WilliamsColor: Custom
34 4'0

#4%
'
+6 5'& *
+ . %
0'

+(14 ( %#.  6' 1 56#
%§
0+#
%6
K
E
I
T H

SA MU E L
NOL
A
N
ScalePrintDateProject Manager
43)*8.,311(
Architecture
Planning
Interior Design
Keith Nolan
C -22541
O N d e s i g n LLC P.O. BOX 598 Santa Barbara California 93102 © Copyright 2024, ON Design, LLC, all rights reserved. ON Design, LLC maintains all ownership rights to these documents. Unless a specific written release is issued by the Architect, use of design features outside of this plan set are strictly prohibited & shall be prosecuted to the fullest extent of the law. 6/13/2025 4:59:57 PM A-6.7

EXTERIOR PHOTOS
Designer
1704 MISSION HOTEL
1704 Mission Drive
Solvang, CA 93463
Revision Schedule
COTTAGE 8C AS-BUILT WEST ELEVATION
COTTAGE 8C AS-BUILT NORTH ELEVATION COTTAGE 8C AS-BUILT WINDOW DETAIL
COTTAGE 8C AS-BUILT EAST ELEVATION
COTTAGE 8C AS-BUILT SOUTH ELEVATION
COTTAGE 8C AS-BUILT NORTH ELEVATION
COTTAGE 8C AS-BUILT EAVE & ROOF DETAILCOTTAGE 8C APPROVED EAST ELEVATION COTTAGE 8C APPROVED WEST ELEVATION COTTAGE 8C APPROVED SOUTH ELEVATION

COLORS & MATERIALS
BODY COLORMFR: Sherwin WilliamsColor: Custom
COTTAGE 8C APPROVED NORTH ELEVATION
35 4'0

#4%
'
+6 5'& *
+ . %
0'

+(14 ( %#.  6' 1 56#
%§
0+#
%6
K
E
I
T H

SA MU E L
NOL
A
N
ScalePrintDateProject Manager
43)*8.,311(
Architecture
Planning
Interior Design
Keith Nolan
C -22541
O N d e s i g n LLC P.O. BOX 598 Santa Barbara California 93102 © Copyright 2024, ON Design, LLC, all rights reserved. ON Design, LLC maintains all ownership rights to these documents. Unless a specific written release is issued by the Architect, use of design features outside of this plan set are strictly prohibited & shall be prosecuted to the fullest extent of the law. 6/13/2025 4:59:58 PM A-6.8

EXTERIOR PHOTOS
Designer
1704 MISSION HOTEL
1704 Mission Drive
Solvang, CA 93463
COTTAGE 9 AS-BUILT WEST & NORTH ELEVATION
Revision Schedule
COTTAGE 9E AS-BUILT WEST ELEVATION COTTAGE 9E AS-BUILT SOUTH ELEVATION COTTAGE 9E AS-BUILT EAST ELEVATION
COTTAGE 9E AS-BUILT NORTH ELEVATION
COTTAGE 9E APPROVED NORTH ELEVATION COTTAGE 9E APPROVED EAST ELEVATION COTTAGE 9E APPROVED SOUTH ELEVATION COTTAGE 9E APPROVED WEST ELEVATION

COLORS & MATERIALS
BODY COLORMFR: Sherwin WilliamsColor: Custom
36 4'0

#4%
'
+6 5'& *
+ . %
0'

+(14 ( %#.  6' 1 56#
%§
0+#
%6
K
E
I
T H

SA MU E L
NOL
A
N
ScalePrintDateProject Manager
43)*8.,311(
Architecture
Planning
Interior Design
Keith Nolan
C -22541
O N d e s i g n LLC P.O. BOX 598 Santa Barbara California 93102 © Copyright 2024, ON Design, LLC, all rights reserved. ON Design, LLC maintains all ownership rights to these documents. Unless a specific written release is issued by the Architect, use of design features outside of this plan set are strictly prohibited & shall be prosecuted to the fullest extent of the law. 6/13/2025 5:00:00 PM A-6.9

EXTERIOR PHOTOS
Designer
1704 MISSION HOTEL
1704 Mission Drive
Solvang, CA 93463

CHAPEL AS-BUILT EAST ELEVATION
Revision Schedule

CHAPEL AS-BUILT WEST ELEVATION CHAPEL AS-BUILT SOUTH ELEVATIONCHAPEL AS-BUILT NORTH ELEVATIONCHAPEL APPROVED SOUTH ELEVATION CHAPEL APPROVED NORTH ELEVATION CHAPEL APPROVED EAST ELEVATION CHAPEL APPROVED WEST ELEVATION

COLORS & MATERIALS
BODY COLORMFR: Sherwin WilliamsColor: Custom
37 CITY OF SOLVANG
Community Development Department │ Planning Division
411 Second Street │ Solvang, CA 93463 │ www.cityofsolvang.com (805) 688-5575 │[email protected]
July 23, 2025
Lonnie Roy
PO Box 598
Santa Barbara, CA 93102
Via Email
RE: Notice of Approval, PA 25-034, Amendments to Approved Development Plan LUP 22-021 for 1704 Mission Drive (APN 139-240-033)
Dear Mr. Roy:

Your application to amendment an approved Development Plan (LUP 22-021) for construction of nine (9) unit boutique hotel located at 1704 Mission Drive (APN 139-240-033) has been reviewed by the Community Development Director and the reviewed by the Design Review Committee at its July 17, 2025 meeting. The proposed amendment included revisions to cottage units 2-9 facades and colors, as well as the proposed meeting room (chapel). Based on the review of the provided material, the Solvang General Plan in effect at the time of entitlement approval, Solvang Municipal Code, and adopted design guidelines, the Community Development Director has made the following determinations and modifications to the approved Development Plan:

Unit 2
Proposed façade modifications are approved with the inclusion of the following:
• Color shall be modified to a dark hue red that match existing bricks that were added to the facades. Proposed colors shall be Carley Rose, Cajun Red, or dark red hue color proposed by the applicant and approved by the Community Development Director prior to issuance of final occupancy.
• Brick façade shall be modified and utilized along the west elevation. Any remaining stucco shall be approved by the Community Development Director prior to issuance of final occupancy. • Half-logs on under the gable area shall be removed or covered with stucco, or similar materials to be approved by the Community Development Director, as shown in Attachment A. • Removal of half-timbers as shown in Attachment A.
• It is recommended that the bricks be sand blasted or utilize another technique to bring the color of the bricks more uniform.

Unit 3
Proposed modifications are approved with the inclusion of the following modifications:
• Existing color should be glazed include a patina to lighten. This should be completed to the satisfaction of the Community Development Director prior to issuance of final occupancy.

Unit 4
Proposed modifications are approved with the inclusion of the following modifications:
• Removal of half-timbers at the top of the primary entry door, as shown in Attachment A. • Color shall be modified to a yellow hue, either Lemon Twist, Goldfinch, or yellow hue color proposed by the applicant and approved by the Community Development Director prior to issuance of final occupancy.
38

City of Solvang │ Planning & Building Department │ Planning Division 411 Second Street │ Solvang, CA 93463 │ www.cityofsolvang.com │(805) 688-5575 │[email protected] Unit 5
Proposed modifications are approved with the inclusion of the following modifications:
• Reduce the number of half timbers on the primary entry elevation to the satisfaction of the Community Development Director prior to the issuance of final occupancy.

Unit 6
Proposed modifications are approved with the inclusion of the following modifications:
• Half-logs on shall be removed or covered with stucco, or similar techniques to be approved by the Community Development Director, as shown in Attachment A. • Color shall be modified to a lighter red hue/clay color either Chaise Mauve, smoky salmon, or , other hue color proposed by the applicant and approved by the Community Development Director prior to issuance of final occupancy.

Unit 7
Proposed modifications are approved with the inclusion of the following modifications:
• Color should be modified to match the proposed darker green color through techniques proposed by the applicant and approved by the Community Development Director prior to issuance of final occupancy.

Unit 8
Proposed modifications are approved as proposed.

Unit 9
Proposed modifications are approved with the inclusion of the following modifications:
• Half-timbers with curvatures along multiple facades shall be removed and patterns reduced as shown in Attachment A to the satisfaction of the Community Development Director prior to the issuance of final occupancy.

Chappel
Proposed modifications are approved with the inclusion of the following modifications:
• Color banding of red and white shall be removed from the roof. Roof shall consist of all grey/black slate.
• The use of strong shall continue on the west/south elevations to the extent feasible as approved by the Community Development Director.
• Existing color, white/cream shall remain as painted.

Windmill
Proposed modifications are approved with the inclusion of the following modifications:
• Color of proposed exterior shall be reviewed by the Community Development Director with input from the Design Review Committee prior to issuance of final occupancy.

Based on the review of the submitted materials, the Community Development director finds the following for consistency with condition PLN-8 of Planning Commission Resolution 23-14 and Solvang Municipal Code Section 11-16-13:
• The proposed amendments, with modifications recommended by the Community Development Director, does not modify the basis of findings for the approved categorical exemption of the purposes of the California Environmental Quality Act (CEQA); • The proposed amendments, with modifications recommended by the Community Development Director, does not change or modify a condition of approval for the development; 39

City of Solvang │ Planning & Building Department │ Planning Division 411 Second Street │ Solvang, CA 93463 │ www.cityofsolvang.com │(805) 688-5575 │[email protected] • The proposed amendment, with modifications recommended by the Community Development Director, does not constitute a specific consideration by the Review Authority; and • Does not involve expansion of the proposed use more than 10% and complies with applicable life and safety codes.

The proposed modifications are approved by the Community Development Director consistent with condition PLN-8 of Planning Commission Resolution 23-14 on July 23, 2025, as shown in Attachment A of this letter.

Consistent with Solvang Municipal Code (SMC) Section 11-17-3.B, decisions of the Planning Manager/Director are final unless an appeal of this decision is received within ten calendar (10) days (on or before August 2, 2025). To appeal this decision, an planning application shall be filed, along with a letter or email detailing the reasons for the appeal and a fee of $1,500 consistent with the adopted fee schedule. If you have any questions regarding this approval, please feel free to contact me at (805) 465- 9236 or via email at [email protected]. City staff and myself look forward to completion of this critical project within the City.

Sincerely,
Rafael Castillo, AICP
Community Development Director
Attachment A – Amended Project Conditions
40 DocuSign Envelope ID: 8E2C4627- 6D3A- 4C65- 8580- 45B85F465887 Exhibit A
Conditions of Approval
City of Solvang
Development Plan
Applicant: Mr. Edward St. George
1704 Mission Drive
APN: 139- 240- 033
The following conditions of approval apply to the project referenced above. The conditions of approval are grouped by department and include the timing of required compliance. Additional language within a condition may further define the timing of the required compliance.

General Conditions
Condition: Timing:

GC -1 Project Description: The Development Plan consists of the Land Use following as shown in Exhibit B: Permit
Construction of nine ( 9) separate cottages ranging in size from 250 to 390 square feet ( sf) that will serve as one - bedroom hotel rooms covering approximately 3, 575 sf of the site ( 21. 9%)
An on -site ancillary building approximately 400 sf serving as a gathering area.

A separate supply room is attached to one of the
cottages, as shown in the proposed project plans
Courtyard and perimeter landscaping approximately
8, 250 sf or 50% of the net site area.

Perimeter stone wall
GC -2 The Development Plan shall expire on December 4, 2026 unless Prior to building permits are issued and construction has commenced, or Expiration a time extension application has been submitted on or before Date that date, consistent with previously approved time extensions.

GC -3 The Applicant agrees, as a condition of approval of this On -going expense,
resolution,
City
to indemnify,
and City' s
defend
agents,
and
officers
hold
and
harmless,
employees
at Applicant' s
from
and against any loss, liability, costs, damages, claims, action or proceeding of any kind including also any proceeding
commenced to attack, review, set aside, void or annul the approval of this resolution or to determine the reasonableness, legality or validity of any condition attached hereto. City shall promptly notify Applicant of any such loss, liability, costs, damages, claims, action or proceeding to which City receives notice, and City will cooperate fully with Applicant in the defense thereof.

Applicant shall reimburse the City for any court costs and attorney' sfees that the City may be required to pay as a result of any such claim, action or proceeding. City may, in its sole discretion, participate in the defense of any such claim, action or proceeding, but such participation shall not relieve Applicant of Attachment A
Development Plan — Construction of Nine ( 9) Hotel Units and Ancillary Improvements Applicant: Edward St. George, 1704 Mission Drive, APN: 139- 240- 033 41 DocuSign Envelope ID: 8E2C4627- 6D3A- 4C65- 8580- 45B85F465887 Exhibit A
Conditions of Approval
City of Solvang
Condition:

GC -4
GC -5
GC -6
the obligations of this condition. Applicant' sacceptance of this resolution or commencement of construction or operations under this resolution shall be deemed to be acceptance of all conditions contained in this resolution.

Before using any land or structure, or commencing any work pertaining to the erection, moving, alteration, enlarging, or rebuilding of any building, structure, or improvement, the applicant shall obtain a Land Use and Building, and/ or Grading Permits( s) from the Solvang City Planning and Building Department. These Permits are required by ordinance and are necessary to ensure implementation of the conditions required by the Planning Commission.

All Conditions of Approval shall be provided on a full- size drawing sheet as part of the construction plan set. All notes and specifications as shown on the plans shall be considered Conditions of Approval. If there is a conflict between the approved plans and the Conditions of Approval, the Conditions of Approval shall prevail.

The project shall comply with all Federal, State, Local and City codes, regulations, and standards. Construction plans shall comply with applicable California Building Codes in effect at the time of submittal.

Before the City issues any Permit, the applicant must obtain written clearance from all departments having conditions, such clearance shall indicate that the applicant has satisfied all pre - construction conditions. For any subsequent permit or
application, the Applicant shall comply with Solvang Municipal Code Section 11-6- 6, if applicable.

Attachment A
Development Plan — Construction of Nine ( 9) Hotel Units and Ancillary Improvements Applicant: Edward St. George, 1704 Mission Drive, APN: 139- 240- 033 Timing:

Building
Permit
Submittal
Building
Permit
Submittal
Prior to
issuance of
Building
Permit
42 DocuSign Envelope ID: 8E2C4627- 6D3A- 4C65- 8580- 45B85F465887 Exhibit A
Conditions of Approval
City of Solvang
Condition: Timing:

GC -7 The applicant shall hold a pre -construction conference. The Prior to conference shall include representatives from the Public Works building or Department, Building Department, Planning Department, the grading applicant, and contractor( s). The following shall be finalized and permit specified prior to the start of construction: issuance
a. Hours of construction shall be limited to 7: 30 am to 5: 30 pm weekdays. No construction shall be allowed on
Saturday, Sunday or State holidays except as approved
in writing by the Public Works Director, or his designee.

Indoor activities can occur on the weekends along as
there is no outdoor noise.
b. Construction related truck -trips are to be scheduled during non -peak hours to help reduce truck traffic on
adjacent streets and roadways.
c. The route of construction related traffic is to be
established to minimize trips through surrounding
residential neighborhoods.
d. Regular water sprinkling shall occur during site grading and the transportation of fill materials.
e. Trucks are covered when hauling grading material.
f. Maintain and clean public streets and sidewalks during grading and construction.

The street, whether public or private, shall not be used for storage of equipment or materials.

GC -8 Construction Equipment Noise. Construction equipment shall be During properly maintained and equipped with noise -reduction intake Construction and exhaust mufflers and engine shrouds, in accordance with manufacturers' recommendations. Equipment engine shrouds should be closed during equipment operation.

GC -9 The Owner/ Applicant shall designate a washout area( s) for the Building washing of concrete, stucco, paint, equipment, tools, etc., to Permit prevent wash water from discharging to the storm drains, streets, submittal drainages, or creeks. Polluted water and materials from the washout area( s) shall be contained within this area and removed from the site at least once a week or more often as needed to prevent spillage. The construction wash -out area shall be depicted on project plans submitted for land use clearances and grading permits.

GC - 10 Construction equipment staging and storage areas shall not be Prior to located beyond the boundaries of the property unless the Building applicant obtains an agreement for staging on an adjacent Permit property. The staging and storage areas for construction vehicles shall be depicted on project plans submitted for land use clearances and grading permits.

Attachment A
Development Plan — Construction of Nine ( 9) Hotel Units and Ancillary Improvements Applicant: Edward St. George, 1704 Mission Drive, APN: 139- 240- 033 43 DocuSign Envelope ID: 8E2C4627- 6D3A- 4C65- 8580- 45B85F465887 Exhibit A
Conditions of Approval
City of Solvang
Condition: Timing:

GC -12 Prior to the issuance of any Building Permits, the Applicant shall Prior to pay the following fees to the City in the amounts in effect at the Building time of Building Permit application: These fees shall Permit acknowledge the difference between the existing building versus the new proposed building and the fees will be calculated proportionally.
a. Traffic Mitigation fee to be determined by the City Engineer, if applicable.
b. Water connection fee as set forth in the Municipal Code, if applicable.
c. Sewer connection fee as set forth in the Municipal Code, if applicable.
d. Drainage Impact fees as set forth in the Municipal Code, if applicable.
e. Other fees, e.g., school fees, addressing, and fire protection certificates.
f. All applicable processing review fees.

GC -13 The Planning Department shall be notified immediately if any During prehistoric, archaeological, or fossil artifact or resource is grading uncovered during construction. All construction must stop and an archaeologist that meets the Secretary of the Interior' s Professional Qualifications Standards in prehistoric or historical archaeology shall be retained to evaluate the finds and recommend appropriate action.

All construction must stop if any human remains are uncovered, and the County Coroner must be notified according to Section 7050. 5of California' sHealth and Safety Code. If the remains are determined to be Native American, the procedures outlined in CEQA Section 15064. 5 (d) and (e) shall be followed.

GC - 14 Consistent with General Order 95, of the California Public Utilities During Commission, a note shall be included in the cover sheet and Construction utility plan that includes the following language: "Minimum clearances are to be maintained under or around overhead high voltage power including 12 feet vertically from any walkable surface, including rooftops, and 6 feet horizontally from any walkable surface, including roof tops, balconies, stairwells, scaffolding, etc. The applicant shall verify these clearances at all times. Applicant shall notify PG& Eif these clearances cannot be met prior to commencing construction
Santa Barbara County APCD
Condition: Timing:

APCD- 1 Santa Barabra County APCD Grading Conditions as follows: Grading Permit
Attachment A
Development Plan — Construction of Nine ( 9) Hotel Units and Ancillary Improvements Applicant: Edward St. George, 1704 Mission Drive, APN: 139- 240- 033 44 DocuSign Envelope ID: 8E2C4627- 6D3A- 4C65- 8580- 45B85F465887 Exhibit A
Conditions of Approval
City of Solvang
Condition: Timing:

All dirt stock pile areas shall be sprayed daily and covered with During tarps or other dust barriers as needed; Construction
Exposed ground areas that are planned to be reworked at dates greater than one month after initial grading shall be sown with a fast germinating, noninvasive, grass seed and watered until vegetation is established;
All disturbed soil areas not subject to revegetation shall be stabilized using approved chemical soil binders, jute netting, or other methods approved in advance by the APCD;
All roadways, driveways, sidewalks, etc. to be paved shall be completed as soon as possible. In addition, building pads shall be laid as soon as possible after grading unless seeding or soil binders are used;
Vehicle speed for all construction vehicles shall not exceed 15 mph on any unpaved surface at the construction site;
All trucks hauling dirt, sand, soil, or other loose materials shall be covered or shall maintain at least two feet of freeboard ( minimum vertical distance between top of load and top of trailer) in accordance with CVC Section 23114;
Wheel washers and/ or rumble strips shall be installed where vehicles enter and exit unpaved roads onto streets; and The contractor or builder shall designate a person or persons to monitor the fugitive dust emissions and enhance the
implementation of the measures as necessary to minimize dust complaints, and reduce visible emissions below the APCD' slimit of 20% opacity for greater than 3 minutes in any 60 -minute period.

The name and telephone number of such persons shall be
provided to APCD Engineering & Compliance Division prior to the start of any grading, earthwork or demolition.

APCD- 2 Asphalt paving activities shall comply with APCD Rule 329, Cutback and Emulsified Asphalt Paving Materials. This condition shall be noted on public improvement plans and grading plan.

FIRE DEPARTMENT
Condition: Timing:

SBCFD- 1 Prior to the issuance of any Land Use Permit, the Applicant shall Building implement conditions provided by the County of Santa Barbara Permit Fire Department. (Letter dated 3/ 5/ 23 Project Number 22FDR00028) Attachment A
Development Plan — Construction of Nine ( 9) Hotel Units and Ancillary Improvements Applicant: Edward St. George, 1704 Mission Drive, APN: 139- 240- 033 45 DocuSign Envelope ID: 8E2C4627- 6D3A- 4C65- 8580- 45B85F465887 Exhibit A
Conditions of Approval
City of Solvang
Condition:

1. All standard fire department conditions and current codes shall apply at time of development.

2. Recorded addressing is required prior to building permit issuance.

3. Fire Protection Certificate ( FPC' s) shall be required.

4. An automatic fire sprinkler system shall be installed. a. Fire sprinkler plans shall be approved by the fire department prior to installation.

5. An automatic fire or emergency alarm system shall be installed.

6. Address numbers shall be a minimum height of 6 inches.

7. Address numbers shall be as required by the fire department. a. Address number locations shall be approved by the fire department.
b. Address numbers shall be a color contrasting to the
background color.
c. The address numbers shall be elevated at least three feet for the ground for clear visibility and easy directional identification.
d. The numbers shall be visible for the access road when traveling in either direction.
e. If the driveway is over 150 feet in length or the building is obstructed from view at the access road and / or driveway, numbers shall be posted at all road and driveway
intersections as is necessary.

8. The applicant shall be required to pay Fire Department Development Impact Mitigation Fees in accordance with
Chapter 15 of the Santa Barbara County Code.
a. Payment shall be made according to the schedule of fees in place on the date fees are paid. As of the date of this letter, fees currently are as follows:
i. Nonresidential- Retil/ Commercial $ 0. 77
per square foot

PUBLIC WORKS
Condition:

PW- 1 The following items are required by the Public Works Department for frontage improvements.

1. Upon completion of the project, the frontages along Alisal Road and Mission Drive will include full frontage
improvements meeting current City and ADA standards. All remaining concrete flatwork, unutilized tree wells, or other such inconsistencies along the frontage must be filled - in to provide a newly improved project frontage. Existing unbroken brick pavers will be accepted.

Attachment A
Development Plan — Construction of Nine ( 9) Hotel Units and Ancillary Improvements Applicant: Edward St. George, 1704 Mission Drive, APN: 139- 240- 033 Timing:

Prior to
issuance of
Certificate of
Occupancy
Timing:

Prior to
issuance of
certificate of
occupancy
46 DocuSign Envelope ID: 8E2C4627- 6D3A- 4C65- 8580- 45B85F465887 Exhibit A
Conditions of Approval
City of Solvang
Condition:

2. Install two ( 2) new decorative streetlights along the Alisal Road Project frontage. Spacing, style, and installation shall be consistent with the Solvang Village/ Downtown. Spacing across the street indicated approximately 100 -ft spacing between lights.

3. Remove the existing unutilized driveway ramps on Alisal Road and Mission Drive including the depressed curb. Install new full -height curb and gutter and new brick sidewalk per City standard.

4. Upgrade the wheelchair ramp at the intersection of Alisal Road and Mission Drive to current ADA standards. Since this is within a State facility, Caltrans Standard Plans apply.

5. A Caltrans Encroachment Permit will be required for any improvement to the State right- of- way.

6. A City of Solvang encroachment permit will be required for all frontage work including utility connections.

7. No permanent hardscape beyond brick flatwork along the Mission Drive ( State) right- of- way will be allowed.

8. The project abuts the City Parking Lot 1 on the south side which shares a 3'- 4' block wall. If any additional proposed screening, fencing, wall or landscaping is proposed by the applicant, this request will be reviewed by the Planning Manager and Public Works Director for consideration and approval.

9. The applicant or contractor shall clean and repair any damaged public or private improvements ( curbs, gutters, sidewalks, water value fire hydrants, manholes, etc.) subject to review and approval of the city engineer.

10. The developer shall clear the project site of all construction fencing, debris, weeds, dead plants, and other waste. This requirement shall be noted on the final building plans.

Timing:

UTILITIES DEPARTMENT
Condition: Timing:

UTI- 1 At building permit submittal, the applicant shall apply to the Building Utilities Department for review of the water and sewer service permit lines for the cottages. Any new meters and connections shall be submittal reviewed and approved by the Utilities Department.

PLANNING DEPARTMENT:

Condition: Timing:

PLN- 1 Prior to the issuance of any Land Use Permits, the planning Building division will review the elevations, colors, materials, lighting, sign Permit plans and landscaping plans to confirm that they are consist to submittal the plans reviewed and approved by both the Design Review Commission and the Planning Commission.

Attachment A
Development Plan — Construction of Nine ( 9) Hotel Units and Ancillary Improvements Applicant: Edward St. George, 1704 Mission Drive, APN: 139- 240- 033 47 DocuSign Envelope ID: 8E2C4627- 6D3A- 4C65- 8580- 45B85F465887 Exhibit A
Conditions of Approval
City of Solvang
Condition: Timing:

PLN- 2 Prior to Land Use Permit, the applicant shall provide a parking Prior to Land agreement to the city attorney for review. This parking Use Permit agreement shall detail the location of the 10 parking spaces for this project. These designated parking spaces shall be located within 500 feet of the project. Upon approval by the city attorney, the applicant shall record the final document and submit recorded document to the planning division.

PLN- 3 Prior to issuance of a land use permit or building permit, the Prior to Land applicant shall provide a trash enclosure use agreement and Use Permit any associated easements for ingress/ egress to access the shared trash enclosure between property owners. Applicant shall also provide a shared maintenance agreement for the trash enclosure.

PLN- 4 The applicant and hotel operator are not allowed to use any On -going parking spaces or drive aisles within the City Lot 1 for dropping off hotel visitors, luggage, supplies, or any other operation of the cottages.

PLN- 5 Landscaping plan shall be submitted for review and installed by Building pursuant to approved plans and inspected and approved by the permit City prior to final Occupancy Clearance. issuance
PLN- 6 Prior to the issuance of any Land Use Permit, performance Building securities in amounts to be determined by the planning manager permit and in a form acceptable to the City, to guarantee the proper issuance installation of plantings, walls, and fences in accordance with the approved plan, and adequate maintenance of the planting for two ( 2) years following the issuance of a certificate of occupancy shall be filed with the City Clerk. The performance security portion of the installation will be released at a time the planning manager approves the installation. The remaining maintenance performance security portion shall be released at the end of two ( 2) years following the date the certificate of occupancy is issued by the City, provided the planting has been adequately maintained ( SMC 11-1- 5(C)( 3)).

PLN- 7
PLN- 8
The Applicant must complete and submit the Certificate of Prior to final Completion for the Model Water Efficiency Local Ordinance Occupancy MWELO). The Certificate of Completion should be submitted after the project is complete and irrigation audit performed but before the final inspection, if separate from the audit.

The Planning Manager may authorize minor changes to Exhibit B not to exceed 10 percent of objective standards or other approval, only if the changes are consistent with all applicable provisions of the Solvang Municipal Code, and the spirit and intent of the original approval and does not involve the following:

Attachment A
Development Plan — Construction of Nine ( 9) Hotel Units and Ancillary Improvements Applicant: Edward St. George, 1704 Mission Drive, APN: 139- 240- 033 48 DocuSign Envelope ID: 8E2C4627- 6D3A- 4C65- 8580- 45B85F465887 Exhibit A
Conditions of Approval
City of Solvang
Condition:

A basis for findings in a Negative Declaration, Mitigated Negative Declaration, or Environmental Impact Report for the development;
A basis for conditions of approval for the development; and
A specific consideration by the Review Authority ( e.g., the Planning Manager, Commission, or Council) in approving the plan or permit.

END CONDITIONS
Attachment A
Development Plan — Construction of Nine ( 9) Hotel Units and Ancillary Improvements Applicant: Edward St. George, 1704 Mission Drive, APN: 139- 240- 033 Timing:
49 DocuSign Envelope ID: 8E2C4627- 6D3A- 4C65- 8580- 45B85F465887 Exhibit B
Project Plans Reduced
50 DocuSign Envelope ID: 8E2C4627- 6D3A- 4C65- 8580- 45B85F465887 MISS
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Attachment B
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Attachment B
Development Plan — Construction of Nine (9) Hotel Units and Ancillary Improvements Applicant: Edward St. George, 1704 Mission Drive, APN: 139- 240- 033 53 DocuSign Envelope ID: 8E2C4627- 6D3A- 4C65- 8580- 45B85F465887 Z
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Attachment B
Development Plan — Construction of Nine (9) Hotel Units and Ancillary Improvements Applicant: Edward St. George, 1704 Mission Drive, APN: 139- 240- 033 54 DocuSign Envelope ID: 8E2C4627- 6D3A- 4C65- 8580- 45B85F465887 N
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Development Plan — Construction of Nine (9) Hotel Units and Ancillary Improvements Applicant: Edward St. George, 1704 Mission Drive, APN: 139- 240- 033 59 DocuSign Envelope ID: 8E2C4627- 6D3A- 4C65- 8580- 45B85F465887 5 2
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68 Attachment C – Approved Façade Modifications
Approved Façade Proposed Modifications Director Determination Unit 2
• Stucco wall
• Stone chimney
• Thatch roof
• Half-timbers.
• Proposed Color, “peppery” darker red hue
• Proposed use of additional brick on west and north elevation • Additional half-timbering on east, west elevation
• Use of half “logs” under the gable area.
• Proposed custom color of dark yellow hue.
• Color shall be modified to a
dark hue red that match
existing bricks that were added
to the facades. Proposed colors
shall be Carley Rose, Cajun
Red, or dark red hue color
proposed by the applicant and
approved by the Community
Development Director prior to
issuance of final occupancy.
• Brick façade shall be modified
and utilized along the west
elevation. Any remaining stucco
shall be approved by the
Community Development
Director prior to issuance of
final occupancy.
• Half-logs on under the gable
area shall be removed or
covered with stucco, or similar
materials to be approved by the
Community Development
Director.
• Removal of half-timbers as
shown in red circle.
• It is recommended that the
bricks be sand blasted or utilize
another technique to bring the
color of the bricks more
uniform.
69 Approved Façade Proposed Modifications Director Determination Unit 3
• Stucco wall
• Stone chimney
• Thatch roof
• Half-timbers located near the edge of the gable.
• Vintage Vessel Green to be utilized as primary color
• Relocation of proposed windows and modification to use of full dormer.
• Half-timbers located near the bottom half and proportionally throughout the structure.
• Blue hue utilized instead of the green.
• Use of stone on north elevation
• Elimination of stone chimney.
• Existing color should be
glazed include a patina to
lighten. This should be
completed to the satisfaction
of the Community
Development Director prior to
issuance of final occupancy.
70 Approved Façade Proposed Modifications Director Determination Unit 4
• Stucco wall
• Stone chimney
• Thatch roof
• Half-timbers located near the edge of the gable.
• Vintage Vessel Green to be utilized as primary color
• Stucco wall
• Thatch roof
• Additional halftimbers near the gables,
and elimination of
proposed patterns
• Elimination of
proposed front door
portico
• Custom muted
yellow color.
• Removal of half-timbers at
the top of the primary entry
door, as circled in red.
• Color shall be modified to a
yellow hue, either Lemon
Twist, Goldfinch, or yellow
hue color proposed by the
applicant and approved by
the Community Development
Director prior to issuance of
final occupancy.
71 Approved Façade Proposed Modifications Director Determination Unit 5
• Stucco wall
• Stone chimney
• Thatch roof
• Half-timbers located on vertical west elevation.
• Bracing Blue to be utilized as primary color
• Shutters and other details
• Elimination of shutter details
• Elimination of Portico on South elevation
• Elimination of Stone Chimney
• Half-timbers utilized throughout all elevations.
• Redish color for primary façade
• Reduce the number of half
timbers on the primary entry
elevation to the satisfaction of
the Community Development
Director prior to the issuance
of final occupancy.
72 Approved Façade Proposed Modifications Director Determination Unit 6
• Stucco wall
• Thatch roof
• Stone utilized on portions of the facades
• Shutters/faux flue detail
• Peppery to be utilized as primary color
• Stucco wall
• Thatch roof
• Addition of Stone on west elevation
• Use of half-timbers
• Elimination of shutters and faux flue
• Addition of half “logs” on north elevation
• Change of color to “natural” finish
• Half-logs on shall be
removed or covered with
stucco, or similar techniques
to be approved by the
Community Development
Director.
• Color shall be modified to a
lighter red hue/clay color
either Chaise Mauve, smoky
salmon, or, other hue color
proposed by the applicant
and approved by the
Community Development
Director prior to issuance of
final occupancy.
73 Approved Façade Proposed Modifications Director Determination Unit 7
• Stucco wall
• Thatch roof
• Stone utilized on chimney
• Shutters
• Vintage Vessel to be utilized as primary color
• Elimination of the portico on the primary entities.
• Elimination of the use of half-timbers
• Addition of eave details with the use of logs
• Elimination of shutters
• Change of color to a custom, lighter green.
• Addition of detailing for windows and doors
Color should be modified to match
the proposed darker green color
through techniques proposed by the
applicant and approved by the
Community Development Director
prior to issuance of final occupancy.
74 Approved Façade Proposed Modifications Director Determination Unit 8
• Stucco wall
• Thatch roof
• Stone utilized on chimney
• Shutters/faux flue
• Bracing Blue to be utilized as primary color
• Elimination of proposed stucco wall
• Elimination of stone chimney
• Elimination of shutters /faux flue
• Addition of brick throughout all elevations
• Change of façade color to match darker reddish hue bricks • Addition of half-timbering
Proposed modifications are
approved as proposed.
75 Approved Façade Proposed Modifications Director Determination Unit 9
• Stucco wall
• Thatch roof
• Stone utilized on chimney
• Use of half-timbers near gable
• Use of Sunrise, light yellow color
• Additional use of half-timbering on all elevations
• Change of façade color to darker yellow
• Elimination of dormers
• Elimination of upper windows
Half-timbers with curvatures along
multiple facades shall be removed
and patterns reduced as shown in
red circles to the satisfaction of the
Community Development Director
prior to the issuance of final
occupancy.
76 Approved Façade Proposed Modifications Director Determination Chapel
• Color banding of red and
white shall be removed from
the roof. Roof shall consist of
all grey/black slate.
• The use of strong shall
continue on the west/south
elevations to the extent
feasible as approved by the
Community Development
Director.
• Existing color, white/cream
shall remain as painted.
77 Approved Façade Proposed Modifications Director Determination • Stucco wall
• Slate roof
• Bell Tower
• Window and door details
• No color proposed, to be selected in the field
• Stucco wall remains
• Proposed use of stained-glass on all elevations
• Slate roof with color slate variant of red and white versus the approved black
• Elimination of Bell Tower
• Use of stone on east elevation and portions of west, south and north, limited to base only.
• Use of sandstone color
78 PLANNING COMMISSION STAFF REPORT
AGENDA ITEM: 5.a
MEETING DATE: September 2, 2025
SUBJECT: Public hearing to consider an Appeal of Community Development Director’s determination approving amendments to facades and building colors with modifications to a previously approved Development Plan for 1704 Mission Drive (APN 139-240-033) (PA 25-035).

PREPARED BY: Rafael Castillo, AICP, Community Development Director DISCUSSION:

Background
On December 4, 2023, the Planning Comission approved a “Development Plan” for a proposed development that included the following:
• Construction of nine (9) separate cottages ranging in size from 250 to 390 square feet ( sf) that will serve as one-bedroom hotel rooms covering approximately 3,575 sf of the site ( 21.9%) • An on-site ancillary building approximately 400 sf serving as a gathering area. • A separate supply room is attached to one of the cottages, as shown in the proposed project • plans.
• Courtyard and perimeter landscaping approximately 8,250 sf or 50% of the net site area. • Perimeter stone wall
The applicant was issued a building permit (BP 24-042) and a grading permit (BP 24-129) for this project in December 2024. The applicant commenced construction in late December, however stopped construction for a brief period before resuming construction in Spring 2025. The applicant commenced façade finishes however deviated from the approved building permit/entitlements. City staff informed the applicant in late May 2025 of the deviation and the requirement to receive an amendment to the entitlement. The applicant applied for an amendment to the approved plans, requesting a change to the facades consistent with Condition PLN-8 of PC Resolution 23-14, which allows the Planning Manager to review and approve minor amendments. The Design Review Committee weighed in on the proposed amendments and provided feedback to assist the Community Development Director on their decision. On July 23, 2025, the Community Development Director issued a determination and notice of approval with modifications (Attachment A). The applicant has appealed this determination and wishes to proceed with the façade revisions as completed. Additionally, the applicant has requested modifications to the site plan and landscaping plan be considered by the Planning Commission.

View of Current Construction at 1704 Mission Drive
11 79
Proposed Project Site Summary:

Property Owner: Archdiocese of Los Angeles
Applicant: SBID, LLC
APN: 139-240-033
General Plan Designation: Tourist Related/Village Commercial Zoning: Village Mixed-Use (VMU) / Design District – Village District (DD-1) Surrounding Uses:

North: Village Mixed-Use (VMU)/Existing Hotel
South: Public/Institutional (PI)/Public Parking lot
East: Village Mixed-Use (VMU)/Vacant Building
West: Alisal Road Right of Way
Appeal of Approved of Modified Amendments:

The applicant has appealed the Community Development Director’s determination for minor changes to the facades for units 2-9 and the proposed meeting hall which is designed as a chapel and provided additional amendments from what was previously analyzed (Attachment B). The applicant proposes the following amendments in addition to what was initially proposed in June 2025, and presented to the DRC in July:
• Modification of the approved site plan re-orienting buildings and addition of a trellis on the south end of the property.
• Modification of the approved landscaping plan eliminating a significant portion of the proposed landscaping within the site.
• Modifications of the proposed windmill façade with the addition of brick and color deviation. • Additional proposed color changes to units identified in Attachment C.

Site Site
12 80
Proposed Site Plan Amendment
13 81
Proposed Landscaping Plan
14 82
Proposed Site Plan and Landscaping Plan Amendments:

The proposed site plan amendments are minor in nature and include a proposed new trellis adjacent to the City’s Parking lot and straightening the accessible path of travel along the property line adjacent to 1714 Mission Drive (Old Bank Building). Building A has been slightly re-oriented to the corner of Mission Drive and Alisal Road, while Units 2, 3 and 4 have been moved closer to the property lines. The approved plan includes parking at 1693 Mission Drive (Denmarket Square). A proposed 10 parking spaces were to be striped and dedicated to the hotel development, consistent with the municipal code in effect at the time of development plan approval. Due to the location of the parking, the project was conditioned to include a new ADA curb-ramp at the intersection of Alisal Road and Mission Drive. The applicant has requested a revision to the conditions of approval allowing for removal of the ADA ramp requirement if parking is provided at 1714 Mission Drive (adjacent lot). City staff recommends modification of that condition to allow this to occur, and supports the parking to be located on the adjacent lot versus across the street.

The proposed landscaping plan substantially deviates from the originally approved plan. The applicant proposes eliminating much of the landscaping that was initially approved and replacing it with hardscaping, and synthetic turf.

The initial concept was to mimic a garden; however, the applicant proposes the use of the space to allow for events and other gatherings, therefore is proposing to eliminate much of the landscaping to accommodate these events.

City staff recommend the following be added to amended conditions of approval for consistency with the adopted General Plan at the time of development plan approval and adopted design guidelines. • Revised landscaping plan shall be amended to include additional tree plantings on-site, specifically near unit 2, between units 3/4, and the meeting hall as shown in the resolution. • Revised landscaping plan shall be amended to include additional landscaping between units 6/7, specifically low ground shrubs to the satisfaction of the community development director • Revise landscaping plan to include shrubs along Alisal road and the proposed new wall. • Wall shall be re-built from the corner of Building F to proposed new sidewalk and ensure the wall is wholly located on the property.
• Proposed new fencing shall be submitted to be reviewed and approved by city staff. This shall include all proposed fencing and walls.
• Applicant shall revise all stormwater calculations and submit for revisions for consistency with the Solvang Municipal Code to be reviewed and approved by the City Engineer. • Any additional on-site lighting shall be in conformance with Solvang Municipal Code section 11- 10-A7.C.
• Applicant shall be required to ensure path of travel meets all applicable California Building Code requirements.

Proposed Facade Amendments:

Attachment C includes the analysis completed by the Community Development Director with a side by side comparison from the previously approved project, and the proposed revisions. The Planning Commission has the following options:
• Uphold the Director’s determination in its entirety as shown in Attachment C; • Approve the appeal of the applicant, allowing for revisions to facades in Attachment B; • Approve modifications to either attachments and B or C.

Community Design Element Policies/Objectives
The Following are pertinent policies that the proposed amendments shall meet that were contained in the 1989 Community Design Element.
• Policy 5.c – The city shall establish guidelines for the entrances to the Village theme area to establish and reflect appropriate Danish/Northern European architecture. • 4.3.1 Village Area: All new construction and remodels within the Village Area shall be within the traditional and historic Danish theme or design vernaculars which are. found in Denmark or neighboring northern European countries. Eighteenth century, half-timbred in Denmark are encouraged. • 4.3.1 Village Area: Real slate or thatched roof materials are acceptable. Tile roofs may be clay or concrete.

Color is to be red or red mix and consistent with Danish roof tile designs. Metal roofs must have a standing seam and appear to have been oxidized from copper to green, giving a patina of age. 15 83
• Lighting fixtures, gates, exterior window treatments, use of materials, color and the use of potted plants must be considered relative to traditional authenticity and detail.

Based on the proposed modification to conditions as proposed by city staff, the proposed amendment meets the intent of these policies and objectives.
2008 Land Use Element Policies/Objectives
The Following are pertinent policies that the proposed modifications will need to meet that were contained in the Land Use Element.
• Goal 2 - Ensure that development in the city is consistent with the overall community character and contributes positively towards the city’s image.
• Policy 2.2 - Ensure that commercial development is located conveniently and is consistent with the Community Design Element of the General Plan.
• Goal 3 - Promote and beautify the city as a tourist destination and provide a pleasant atmosphere for residents.
• Policy 3.1 - Encourage tourism and civic pride by creating entry points to the City.

Based on the proposed modification to conditions as proposed by city staff, the proposed amendment meets the intent of these policies and objectives.

Design Guidelines
The following are parenting policies that the proposed modifications will need to meet that are adopted:
• New construction within the Village area shall be within the traditional and historic Danish theme or design vernaculars of eighteenth century, half timbered buildings which are found in Denmark or neighboring northern European countries.
• All exterior elevations shall be integral to the traditional design theme stated in number 1, above. Buildings should demonstrate compatibility in materials and consistency in style throughout all elevations. • Real slate or thatched roof materials are acceptable. Tile roofs may be clay or concrete. The tile color is to be approved by the B.A.R. The roof tile designs must be consistent with Danish roof tile designs consisting of larger flat pans with a small barrel. Metal roofs must be constructed with panels with a standing seam and appear to have been oxidized from copper to green, giving a patina of age. • 1/2 timbering (bindingsvaerk) or other methods to emulate 1/2 timbering may be required and where used, it shall be demonstrated that the use emulates the authentic appearance and pattern of historic buildings in Europe.
• Buildings shall be designed so that the 1/2 timbering (bindingsvaerk) is darker in color to contrast and resemble the finish of traditional old world buildings.

The adopted Design Guidelines does not have a specified color palette or adopted color schemes for the Village.

Based on the proposed modification to conditions as proposed by city staff, the proposed amendment meets the intent of these policies and objectives.

Zoning Ordinance Consistency:

The proposed project is located in the Village Mixed-Use Zone (VMU) which was formerly known as the TRC zone.

There is no proposed changes in building coverage, height, or setbacks from the property lines. The applicant proposes a reduction in the amount of landscaping, however, the TRC zoning at the time of approval did not include a minimum amount of landscaping.

Public Works
The public works department reviewed the proposed amendments and has provided amended conditions to ensure consistency with the municipal code.

Santa Barbara County Fire Department
The Santa Barbara County Fire Department reviewed the previous entitlement and has no changes in the conditions of approval. These are incorporated into the resolution. 16 84
Design Review Committee
The Design Review Committee met on July 17, 2025 to provide input on the proposed façade amendments. The DRC’s recommendations were included in the Director’s determination and are included in Attachment C.

CEQA Determination
A previous Class 32 infill exemption was adopted by the Planning Commission as a part of the original project approval. The proposed amendment does not involve the increase in size of structures, heights, etc. Therefore, the exemption remains.

Recommendation
The Planning Commission uphold the Community Development Director’s determination and allow for project amendments consistent with the conditions added for facades and colors based.

ALTERNATIVES:

1. The Planning Commission may Request changes to the proposed amendment to the adopted development plan (permit). The Commission should be specific on the proposed changes, and direct city staff to make those changes in the attached resolution.

2. The Planning Commission may approve the appeal by the applicant and allow for façade amendments based on the applicant’s design scheme as shown in Attachment B. If the Planning Commission approves the appeal, the Planning Commission shall direct staff to modify exhibits in Planning Commission Resolution 25-05.

FISCAL IMPACT:

Appeal fees have been paid.

ATTACHMENTS:

A. Community Development Director Letter
B. Applicant Proposed Amendments with cover letter
C. Director Determination of Façade Changes
D. Planning Commission Resolution 25-05
17 85

CITY OF SOLVANG
Community Development Department │ Planning Division
411 Second Street │ Solvang, CA 93463 │ www.cityofsolvang.com (805) 688-5575 │[email protected]
July 23, 2025
Lonnie Roy
PO Box 598
Santa Barbara, CA 93102
Via Email
RE: Notice of Approval, PA 25-034, Amendments to Approved Development Plan LUP 22-021 for 1704 Mission Drive (APN 139-240-033)
Dear Mr. Roy:

Your application to amendment an approved Development Plan (LUP 22-021) for construction of nine (9) unit boutique hotel located at 1704 Mission Drive (APN 139-240-033) has been reviewed by the Community Development Director and the reviewed by the Design Review Committee at its July 17, 2025 meeting. The proposed amendment included revisions to cottage units 2-9 facades and colors, as well as the proposed meeting room (chapel). Based on the review of the provided material, the Solvang General Plan in effect at the time of entitlement approval, Solvang Municipal Code, and adopted design guidelines, the Community Development Director has made the following determinations and modifications to the approved Development Plan:

Unit 2
Proposed façade modifications are approved with the inclusion of the following:
• Color shall be modified to a dark hue red that match existing bricks that were added to the facades. Proposed colors shall be Carley Rose, Cajun Red, or dark red hue color proposed by the applicant and approved by the Community Development Director prior to issuance of final occupancy.
• Brick façade shall be modified and utilized along the west elevation. Any remaining stucco shall be approved by the Community Development Director prior to issuance of final occupancy. • Half-logs on under the gable area shall be removed or covered with stucco, or similar materials to be approved by the Community Development Director, as shown in Attachment A. • Removal of half-timbers as shown in Attachment A.
• It is recommended that the bricks be sand blasted or utilize another technique to bring the color of the bricks more uniform.

Unit 3
Proposed modifications are approved with the inclusion of the following modifications:
• Existing color should be glazed include a patina to lighten. This should be completed to the satisfaction of the Community Development Director prior to issuance of final occupancy.

Unit 4
Proposed modifications are approved with the inclusion of the following modifications:
• Removal of half-timbers at the top of the primary entry door, as shown in Attachment A. • Color shall be modified to a yellow hue, either Lemon Twist, Goldfinch, or yellow hue color proposed by the applicant and approved by the Community Development Director prior to issuance of final occupancy.

Attachment A
18 86

City of Solvang │ Planning & Building Department │ Planning Division 411 Second Street │ Solvang, CA 93463 │ www.cityofsolvang.com │(805) 688-5575 │[email protected]
Unit 5
Proposed modifications are approved with the inclusion of the following modifications:
• Reduce the number of half timbers on the primary entry elevation to the satisfaction of the Community Development Director prior to the issuance of final occupancy.

Unit 6
Proposed modifications are approved with the inclusion of the following modifications:
• Half-logs on shall be removed or covered with stucco, or similar techniques to be approved by the Community Development Director, as shown in Attachment A. • Color shall be modified to a lighter red hue/clay color either Chaise Mauve, smoky salmon, or , other hue color proposed by the applicant and approved by the Community Development Director prior to issuance of final occupancy.

Unit 7
Proposed modifications are approved with the inclusion of the following modifications:
• Color should be modified to match the proposed darker green color through techniques proposed by the applicant and approved by the Community Development Director prior to issuance of final occupancy.

Unit 8
Proposed modifications are approved as proposed.

Unit 9
Proposed modifications are approved with the inclusion of the following modifications:
• Half-timbers with curvatures along multiple facades shall be removed and patterns reduced as shown in Attachment A to the satisfaction of the Community Development Director prior to the issuance of final occupancy.

Chappel
Proposed modifications are approved with the inclusion of the following modifications:
• Color banding of red and white shall be removed from the roof. Roof shall consist of all grey/black slate.
• The use of strong shall continue on the west/south elevations to the extent feasible as approved by the Community Development Director.
• Existing color, white/cream shall remain as painted.

Windmill
Proposed modifications are approved with the inclusion of the following modifications:
• Color of proposed exterior shall be reviewed by the Community Development Director with input from the Design Review Committee prior to issuance of final occupancy.

Based on the review of the submitted materials, the Community Development director finds the following for consistency with condition PLN-8 of Planning Commission Resolution 23-14 and Solvang Municipal Code Section 11-16-13:
• The proposed amendments, with modifications recommended by the Community Development Director, does not modify the basis of findings for the approved categorical exemption of the purposes of the California Environmental Quality Act (CEQA); 19 87

City of Solvang │ Planning & Building Department │ Planning Division 411 Second Street │ Solvang, CA 93463 │ www.cityofsolvang.com │(805) 688-5575 │[email protected]
• The proposed amendments, with modifications recommended by the Community Development Director, does not change or modify a condition of approval for the development; • The proposed amendment, with modifications recommended by the Community Development Director, does not constitute a specific consideration by the Review Authority; and • Does not involve expansion of the proposed use more than 10% and complies with applicable life and safety codes.

The proposed modifications are approved by the Community Development Director consistent with condition PLN-8 of Planning Commission Resolution 23-14 on July 23, 2025, as shown in Attachment A of this letter.

Consistent with Solvang Municipal Code (SMC) Section 11-17-3.B, decisions of the Planning Manager/Director are final unless an appeal of this decision is received within ten calendar (10) days (on or before August 2, 2025). To appeal this decision, an planning application shall be filed, along with a letter or email detailing the reasons for the appeal and a fee of $1,500 consistent with the adopted fee schedule. If you have any questions regarding this approval, please feel free to contact me at (805) 465- 9236 or via email at [email protected]. City staff and myself look forward to completion of this critical project within the City.

Sincerely,
Rafael Castillo, AICP
Community Development Director
Attachment A – Amended Project Conditions
20 88
Attachment B
21 89
22 90
1704 MISSION HOTEL
1704 Mission Drive KN VARIES
Solvang, CA 93463
© Copyright 2024, ON Design, LLC, all rights reserved. ON Design, LLC maintains all ownership rights to these documents. Unless a specific written release is issued by the Architect, use of design features outside of this plan set are strictly prohibited & shall be prosecuted to the fullest extent of the law. T-1.1 TITLE SHEET SHEET INDEX VICINITY MAP DEVELOPMENT STANDARDS ALLOWED BUILDING HEIGHT MAXIMUM BUILDING HEIGHT 35 FT 50 FT FOR ARCHITECTURAL FEATURES REQUIRED SETBACKS FRONT 42 FT FROM MISSION DRIVE CENTERLINE PARKING SIDE 0 FT REAR 10% LOT DEPTH, NOT TO EXCEED 10 FT SITE COVERAGE EXISTING BUILDING 0 SF / 0.0% HARDSCAPE 0 SF / 0.0% LANDSCAPE 16,309 SF / 100% TOTAL 16,309 SF / 100% PROPOSED BUILDING 3,997 SF / 24.5% HARDSCAPE 2,388 SF / 14.6% LANDSCAPE 7,742 SF / 47.5% TOTAL 16,309 SF / 100% SOLVANG, CA 93463 1704 MISSION DRIVE CONTACT INFORMATION ALL WORK AND MATERIALS SHALL BE PERFORMED AND INSTALLED IN COMPLIANCE WITH THE CURRENT EDITIONS OF THE FOLLOWING CODES AS ADOPTED BY THE LOCAL GOVERNING AUTHORITIES. NOTHING IN THESE PLANS IS TO BE CONSTRUED TO PERMIT WORK NOT CONFORMING TO THESE CODES. 2022 CALIFORNIA BUILDING CODE (C.B.C.) CALIFORNIA ADMINISTRATIVE CODE 2022 (TITLES 24 & 25)
2022 CALIFORNIA MECHANICAL CODE (2022 C.M.C.)2022 CALIFORNIA PLUMBING CODE (2022 C.P.C.)2022 CALIFORNIA ELECTRICAL CODE (2022 C.E.C.) 2022 CALIFORNIA GREEN BUILDING STANDARDS CODE COUNTY ORDINANCES FEDERAL OSHA COUNTY AIR POLLUTION CONTROL DISTRICT REQUIREMENTS 2022 CALIFORNIA ENERGY CODE 2022 CALIFORNIA ADMINISTRATIVE CODE 2022 CALIFORNIA FIRE CODE 2022 CALIFORNIA REFERENCED STANDARDS CODE CODE REQUIREMENT: PROJECT STATISTICS 30 FT FROM STREET CENTERLINE HOTEL ARCHDIOCESE OF LOS ANGELES 1760 MISSION DRIVE SOLVANG, CA 93463 PHONE: (805) 688-4815 EMAIL: [email protected] ON DESIGN ARCHITECTS P.O. BOX 598 SANTA BARBARA, CA 93102 ATT: KEITH NOLAN, AIA #C-22451 PHONE: (805) 896-8374 EMAIL: [email protected] ARCHITECT: OWNER: ON DESIGN ARCHITECTS P.O. BOX 598 SANTA BARBARA, CA 93102 ATT: LONNIE ROY PHONE: (805) 896-7896 EMAIL: [email protected] AGENT: EDWARD ST GEORGE 831 CLIFF DR, STE 100 SANTA BARBARA, CA 93109 PHONE: (805) 456-5910 LESSEE / TENANT: EARTHFORM DESIGN 1227 DE LA VINA ST SANTA BARBARA, CA 93101 ATT: SAM MAPHIS PHONE: (805) 963-2006 EMAIL: [email protected] LANDSCAPE ARCHITECT: BEACON GEOTECHNICAL PO BOX 4814 PASO ROBLES, CA 93447 PHONE: (805) 239-9457 EMAIL: [email protected] GEOTECHNICAL ENGINEER: PROPOSED SUBTOTAL: UNIT 1 (BLDG A) 358 SF 394 SF NET GROSS UNIT 2 (BLDG E) 292 SF 329 SF UNIT 3 (BLDG B) 330 SF 372 SF UNIT 4 (BLDG D) 366 SF 414 SF UNIT 5 (BLDG B) 330 SF 372 SF UNIT 6 (BLDG C) 299 SF 340 SF UNIT 7 (BLDG B) 330 SF 372 SF UNIT 8 (BLDG C) 299 SF 340 SF UNIT 9 (BLDG E) 292 SF 329 SF 2,896 SF 3,262 SF HOTEL ROOMS PROPOSED SUBTOTAL: NET GROSS MEETING (BLDG F) 442 SF 509 SF 442 SF 509 SF MEETING TOTAL: 3,338 SF 3,771 SF REQUIRED: HOTEL GUEST (1 SPACE PER ROOM) 9 TOTAL REQUIRED 10 # OF SPACES PROVIDED: HOTEL EMPLOYEE (1 SPACE PER 5 EMPLOYEES) 1 # OF SPACES ON SITE PARKING 0 TOTAL PROVIDED 10 HOTEL GUEST (1693 MISSION DRIVE) 9 NOTE 1. THIS HOTEL WILL BE MANAGED BY HOTEL STAFF AT THE PROPOSED HOTEL AT 1693 MISSION DRIVE. HOTEL EMPLOYEE (1693 MISSION DRIVE) 1 1 PROJECT INFORMATION T-1.1 TITLE SHEET PROJECT DESCRIPTIONTRC 1704 MISSION DRIVE SOLVANG, CA 93463 GROSS LOT SIZE: ZONE: APN PROJECT ADDRESS: 139-240-033 LOT SLOPE: CONST TYPE: V-B OCCUPANCY: R-1, B 16,309 SQ FT / 0.37 ACRES 1% AS-BUILT REVISIONS TO THE APPROVED DEVELOPMENT PLAN, PLANNING COMMISSION RESOLUTION NO 23-14 GENERAL PLAN: TOURIST COMMERCIAL FLOOD ZONE:

X GRADING CY: 60 CY CUT / 260 CY FILL RRM DESIGN GROUP 10 E FIGUEROA ST #200 SANTA BARBARA, CA 93101 PHONE: (805) 963-8283
EMAIL: [email protected] CIVIL ENGINEER: ASHLEY & VANCE ENGINEERING 210 E. COTA STREET SANTA BARBARA, CA 93101 ATT: PAUL BELMONT PHONE: (805) 962-9966 STRUCTURAL ENGINEER: JMPE 627 OLIVE STREET SANTA BARBARA, CA 93102 ATT: JOHN MALONEY PHONE: (805) 569-9216 ELECTRICAL ENGINEER: THIS PROJECT IS DESIGNED TO COMPLY WITH CBC 11B, TRANSIENT LODGING. ACCESSIBLE PARKING IS ACCOMMODATED AT 1693 MISSION. ACCESSIBILITY TRUSPRO INC. 695 OBISPO STREET GUADALUPE, CA 93434 ATT: MARK HERRING PHONE: (805) 343-2555 TRUSS MANUFACTURER: DRAINAGE FIXTURE UNIT VALUES PLUMBING FIXTURE TYPE NUMBER OF FIXTURES TOTAL DFU BATH / SHOWER 9 18.0 DFU 2.0 LAVATORY 1.0 10 10.0 BAR SINK 1.0 1 1.0 WATER CLOSET 3.0 10 30.0 TOTAL BUILDING DFU 59.0 THIS PROJECT IS DESIGNED TO COMPLY WITH NFPA 13-R. SPRINKLERS & ALARM SYSTEM UNDER A SEPARATE PERMIT. FIRE SPRINKLERS ALLOWABLE AREA R-1 OCCUPANCY (S13R) ALLOWED ACTUAL 7,000 SF 2,896 SF B OCCUPANCY (S13R) ALLOWED ACTUAL 7,000 SF 442 SF (R-1 OCCUPANCY) (B OCCUPANCY) NOTES: 1. BUILDINGS ON SITE ARE CONSIDERED AS PORTIONS OF ONE BUILDING. 2. NO AREA INCREASES ARE CONSIDERED. BASED UPON B & R-1 OCCUPANCIES, INTERIOR FINISHES SHALL BE IN COMPLIANCE WITH CBC TABLE 803.13, WHICH REQUIRE A MINIMUM CLASS "C", IN CONFORMANCE WITH NFPA 286. INTERIOR FINISHES OCCUPANT LOAD (MEETING) 336 SF (B OCCUPANCY PER 303.1.1) / 7 SF PER OCCUPANT (ASSEMBLY WITHOUT FIXED SEATS) = 48 OCCUPANTS MINIMUM PLUMBING FIXTURES (MEETING) OCCUPANT LOAD PER CPC TABLE 4-1 = ASSEMBLY - CONFERENCE 30 SF 336 SF / 30SF = 12 OCCUPANTS REQUIRED FIXTURES PER CPC TABLE 422.1 FOR B OCCUPANCY: 1 MALE & FEMALE WATER CLOSET, 1 MALE & FEMALE LAVATORY, 1 URINAL AND 1 DRINKING FOUNTAIN PER CPC 422.2 IN BUSINESS OCCUPANCIES WITH A TOTAL OCCUPANT LOAD OF 50 OR LESS ONE TOILET FACILITY DESIGNED FOR USE BY NO MORE THAN ONE PERSON AT A TIME SHALL BE PERMITTED FOR USE BY BOTH SEXES. PER CPC 415.2 DRINKING FOUNTAINS SHALL NOT BE REQUIRED FOR AN OCCUPANT LOAD OF 3O OR LESS. PROVIDED: 1 WATER CLOSET, 1 LAVATORY PERMEABLE PAVERS 2,182 SF / 13.4% A-6.1 EXTERIOR PHOTOS A-6.2 EXTERIOR PHOTOS A-6.3 EXTERIOR PHOTOS A-6.4 EXTERIOR PHOTOS A-6.5 EXTERIOR PHOTOS A-6.6 EXTERIOR PHOTOS A-6.7 EXTERIOR PHOTOS A-6.8 EXTERIOR PHOTOS A-6.9 EXTERIOR PHOTOS A-1.1 SITE PLAN (APPROVED) A-1.1 SITE PLAN (AS-BUILT/PROPOSED) A-6.10 EXTERIOR PHOTOS L-3 PLANTING PLAN (APPROVED) L-1.0 PROPOSED LANDSCAPE PLAN (AS-BUILT/PROPOSED) 23 91
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LOADING ZONE 4.5' CONCRETE SIDEWALK UNIT 2 BLDG E (ACCESSIBLE ROOM) UNIT 3 BLDG B UNIT 4 BLDG DUNIT 5 BLDG B UNIT 6 BLDG C UNIT 7 BLDG BUNIT 8 BLDG C UNIT 9 BLDG E (ACCESSIBLE ROOM) UNIT 1 BLDG A MEETING HALL BUILDING F (E) PLANTER WALL @ PL PRIVACY FENCE PER LANDSCAPE ARCHITECT PRIVACY GATE PER LANDSCAPE ARCHITECT NEW CURB & GUTTER PER CITY STANDARDS NEW BRICK PAVERS PER CITY STANDARDS 5' STORM DRAIN ESMT FOR
1714 MISSION DRIVE LOW WALL PER LANDSCAPE ARCH. LOW WOOD GATE & FENCE PERMEABLE CONC. PAVERS PER LANDSCAPE ARCHITECT SYNTHETIC TURF (E) CURB & GUTTER (E) BRICK SIDEWALK ENTRY GATE DRY CREEK/POND(P) CURB RAMP PER CALTRANS STANDARDS NEW CURB & GUTTER PER CITY STANDARDS NEW BRICK PAVERS PER CITY STANDARDS (E) TREE ENTRY GATE PROPERTY LINE N69°12'37"W 96.67'
PROPERTY LINE N20°43'46"E 187.97' PROPERTY LINE N89°21'01"E 90.66' PROPERTY LINE L 18.18' RAD 15.00' Δ 69°25'49" PROPERTY LINE N21°22'03"E 142.85'
ALISAL ROAD MISSION DRIVE APN 139-240-033 ZONING: TRC 1714 MISSION DRIVE APN 139-240-034 ZONING: TRC BOLLARD LIGHT (TYP) ACCESSIBLE PATH OF TRAVEL (P) 6' BENCH NEW BRICK PAVERS PER CITY STANDARDS DRY CREEK/POND DRY CREEK/POND SERVICE VEHICLE/CART TEMPORARY PARKING DRIVEWAY APPROACH PER CITY STANDARD DETAIL 407 TRASH ENCLOSURE TREE WELL PER CITY STANDARD DETAIL 110 (TYP) TREE LOG BENCH SLIDE VEHICULAR GATE DECORATIVE STREET LIGHT PER CITY STANDARDS 7'-1"
8'-8" DECORATIVE STREET LIGHT PER CITY STANDARDS LOW WOOD GATE & FENCE 9'-5"
15'-1"
2'-1"
14'-8"
5'-0"
14'-10"
20'-3"
5'-0"
14'-8"
12'-9"
14'-9"
7'-5"
14'-3"
6'-4"
4'-6"
11'-11"
1'-6"
5'-0"
5'-0"
3'-0" 12'-0" 3'-0"
4'-0" 5'-6"
13'-7" CALTRANS R.O.W (1) BIKE RACK PROVIDING 2 BIKE SPACED NOTE: CALTRANS PERMIT WILL BE NEEDED TO WORK WITHIN THEIR RIGHT OF WAY A-1.1

PRELIMINARY SITE PLAN
1704 MISSION HOTEL
1704 Mission Drive KN VARIES
Solvang, CA 93463
1 PLAN CHECK #1 06-19-24
© Copyright 2024, ON Design, LLC, all rights reserved. ON Design, LLC maintains all ownership rights to these documents. Unless a specific written release is issued by the Architect, use of design features outside of this plan set are strictly prohibited & shall be prosecuted to the fullest extent of the law. 2 PLAN CHECK #2 08-19-243 PLAN CHECK #3 09-19-24 SCALE: PROPOSED SITE PLAN 1" = 10' NORTH 1 1
1 1
2 3 APPROVED SITE PLAN FOR REFERENCE
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BRICK PAVER
WALKWAY, TYP.

UNIT 2
BLDG E
(ACCESSIBLE
ROOM) UNIT 3
BLDG B UNIT 4
BLDG D
UNIT 5
BLDG B
UNIT 6
BLDG C
UNIT 7
BLDG B
UNIT 8
BLDG C
UNIT 9
BLDG E
(ACCESSIBLE
ROOM)
UNIT 1
BLDG A

MEETING
HALL

BUILDING F
(E) PLANTER WALL @ PL

NEW BRICK PAVERS

PER CITY STANDARDS
(E) LOW BRICK WALL

SYNTHETIC TURF
(E) CURB & GUTTER
(E) BRICK SIDEWALK

ENTRY GATE
(P) CURB RAMP

PER CALTRANS STANDARDS

NEW CURB & GUTTERPER CITY STANDARDS

NEW BRICK PAVERSPER CITY STANDARDS
(E) TREE

PROPERTY LINE
N69°12'37"W 96.67'

PROPERTY LINE
N20°43'46"E 187.97'

PROPERTY LINE
N89°21'01"E 90.66' PROPERTY LINE
L 18.18'
RAD 15.00'
Δ 69°25'49"

PROPERTY LINE
N21°22'03"E 142.85'
ALISAL
ROAD

MISSION DRIVE
APN 139-240-033
ZONING: TRC
1714 MISSION DRIVE
APN 139-240-034
ZONING: TRC

ACCESSIBLE PATH OF TRAVEL
(DASHED LINE)

NEW BRICK PAVERS

PER CITY STANDARDS

TREE WELL PER CITY STANDARD
DETAIL 110 (TYP)

DECORATIVE STREET

LIGHT PER CITY STANDARDS

DECORATIVE STREET

LIGHT PER CITY STANDARDS
CALTRANS R.O.W
NOTE: CALTRANS PERMIT WILL BE

NEEDED TO WORK WITHIN THEIR

RIGHT OF WAY

TRELLIS ABOVE, SHOWN DASHED
42" HIGH WOOD FENCE

WITH WIRE MESH
PANELS
6' HIGH WOOD FENCE

AND GATE WITH WIRE

MESH PANELS

PLANTED AREA
6' HIGH WOOD FENCE

AND GATE WITH WIRE

MESH PANELS
6' HIGH WOOD FENCE

AND GATE WITH WIRE

MESH PANELS

PLANTED AREA

BRICK PAVER
WALKWAY, TYP.
2'-0"
12" HIGH CONC. PLANTER WALL
A-1.1

SITE PLAN
1704 MISSION HOTEL
1704 Mission Drive
KN
VARIES
Solvang, CA 93463
1 PLAN CHECK #1 06-19-24
© Copyright 2024, ON Design, LLC, all rights reserved. ON Design, LLC maintains all ownership rights to these documents. Unless a specific written release is issued by the Architect, use of design features outside of this plan set are strictly prohibited & shall be prosecuted to the fullest extent of the law. 2 PLAN CHECK #2 08-19-243 PLAN CHECK #3 09-19-244 PLAN CHECK #4 11-04-24 SCALE:

PROPOSED SITE PLAN
1" = 10' NORTH

TRELLIS CONCEPT
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O N D E S I G N, L L C
Architecture
Planning
Interior Design
Keith Nolan
C -22541
O N d e s i g n LLC
P.O. BOX 598 Santa Barbara California 93102
© Copyright 2024, ON Design, LLC, all rights reserved. ON Design, LLC maintains all ownership rights to these documents. Unless a specific written release is issued by the Architect, use of design features outside of this plan set are strictly prohibited & shall be prosecuted to the fullest extent of the law. 6/13/2025 4:59:45 PM A-6.1

EXTERIOR PHOTOS
Designer
1704 MISSION HOTEL
1704 Mission Drive
Solvang, CA 93463
Revision Schedule
COTTAGE 2E AS-BUILT NORTH ELEVATION COTTAGE 2E AS-BUILT NORTH ELEVATION COTTAGE 2E AS-BUILT EAST ELEVATION COTTAGE 2E AS-BUILT SOUTH ELEVATION COTTAGE 2E AS-BUILT HALF TIMBER DETAIL
COTTAGE 2E AS-BUILT WEST ELEVATION
COTTAGE 2E AS-BUILT EAST ELEVATION
COTTAGE 2E APPROVED NORTH ELEVATION COTTAGE 2E AS-BUILT EAST ELEVATION COTTAGE 2E APPROVED WEST ELEVATION COTTAGE 2E APPROVED SOUTH ELEVATION

COLORS & MATERIALS
BODY COLORMFR: Sherwin WilliamsColor: Custom
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O N D E S I G N, L L C
Architecture
Planning
Interior Design
Keith Nolan
C -22541
O N d e s i g n LLC
P.O. BOX 598 Santa Barbara California 93102
© Copyright 2024, ON Design, LLC, all rights reserved. ON Design, LLC maintains all ownership rights to these documents. Unless a specific written release is issued by the Architect, use of design features outside of this plan set are strictly prohibited & shall be prosecuted to the fullest extent of the law. 6/13/2025 4:59:47 PM A-6.2

EXTERIOR PHOTOS
Designer
1704 MISSION HOTEL
1704 Mission Drive
Solvang, CA 93463
Revision Schedule
COTTAGE 3B AS-BUILT NORTH ELEVATION COTTAGE 3B AS-BUILT EAST ELEVATION COTTAGE 3B AS-BUILT EAVE BEAM TAIL DETAIL
COTTAGE 3B AS-BUILT WINDOW & HALF TIMBER DETAIL
COTTAGE 3B AS-BUILT EAST ELEVATION
COTTAGE 3B AS-BUILT WEST ELEVATION COTTAGE 3B AS-BUILT SOUTH ELEVATION COTTAGE 3B APPROVED NORTH ELEVATION COTTAGE 3B APPROVED EAST ELEVATION COTTAGE 3B APPROVED WEST ELEVATION COTTAGE 3B APPROVED SOUTH ELEVATION

COLORS & MATERIALS
BODY COLORMFR: Sherwin WilliamsColor: Custom
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ScalePrintDateProject Manager

O N D E S I G N, L L C
Architecture
Planning
Interior Design
Keith Nolan
C -22541
O N d e s i g n LLC
P.O. BOX 598 Santa Barbara California 93102
© Copyright 2024, ON Design, LLC, all rights reserved. ON Design, LLC maintains all ownership rights to these documents. Unless a specific written release is issued by the Architect, use of design features outside of this plan set are strictly prohibited & shall be prosecuted to the fullest extent of the law. 6/13/2025 4:59:49 PM A-6.3

EXTERIOR PHOTOS
Designer
1704 MISSION HOTEL
1704 Mission Drive
Solvang, CA 93463
Revision Schedule
COTTAGE 4D AS-BUILT NORTH WEST ELEVATION COTTAGE 4D AS-BUILT EAVE

BEAM TAIL DETAIL
COTTAGE 4D AS-BUILT WINDOW DETAILCOTTAGE 4D AS-BUILT SOUTH EAST ELEVATION COTTAGE 4D AS-BUILT ENTRY DETAIL
COTTAGE 4D AS-BUILT SOUTH WEST ELEVATION
COTTAGE 4D AS-BUILT SOUTH WEST ELEVATION
COTTAGE 4D APPROVED NORTH WEST ELEVATION COTTAGE 4D APPROVED NORTH EAST ELEVATION COTTAGE 4D APPROVED SOUTH WEST ELEVATION COTTAGE 4D APPROVED SOUTH EAST ELEVATION

COLORS & MATERIALS
BODY COLORMFR: Sherwin WilliamsColor: Custom
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ScalePrintDateProject Manager

O N D E S I G N, L L C
Architecture
Planning
Interior Design
Keith Nolan
C -22541
O N d e s i g n LLC
P.O. BOX 598 Santa Barbara California 93102
© Copyright 2024, ON Design, LLC, all rights reserved. ON Design, LLC maintains all ownership rights to these documents. Unless a specific written release is issued by the Architect, use of design features outside of this plan set are strictly prohibited & shall be prosecuted to the fullest extent of the law. 6/13/2025 4:59:51 PM A-6.4

EXTERIOR PHOTOS
Designer
1704 MISSION HOTEL
1704 Mission Drive
Solvang, CA 93463
COTTAGE 5B AS-BUILT WEST ELEVATION
Revision Schedule
COTTAGE 5B AS-BUILT NORTH ELEVATION COTTAGE 5B_9 - EAST ELEVATION COTTAGE 5B AS-BUILT SOUTH ELEVATION COTTAGE 5B AS-BUILT SOUTH ELEVATION COTTAGE 5B AS-BUILT EAVE & ROOF DETAIL COTTAGE 5B APPROVED WEST ELEVATION COTTAGE 5B APPROVED EAST ELEVATION COTTAGE 5B APPROVED SOUTH ELEVATION COTTAGE 5B APPROVED NORTH ELEVATION

COLORS & MATERIALS
BODY COLORMFR: Sherwin WilliamsColor: Custom
29 97
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IT SED H
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5 IFOR F CA03L 2 TE O STA
C-22451
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SA MU E L
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ScalePrintDateProject Manager

O N D E S I G N, L L C
Architecture
Planning
Interior Design
Keith Nolan
C -22541
O N d e s i g n LLC
P.O. BOX 598 Santa Barbara California 93102
© Copyright 2024, ON Design, LLC, all rights reserved. ON Design, LLC maintains all ownership rights to these documents. Unless a specific written release is issued by the Architect, use of design features outside of this plan set are strictly prohibited & shall be prosecuted to the fullest extent of the law. 6/13/2025 4:59:54 PM A-6.5

EXTERIOR PHOTOS
Designer
1704 MISSION HOTEL
1704 Mission Drive
Solvang, CA 93463
Revision Schedule
COTTAGE 6C AS-BUILT WEST ELEVATION COTTAGE 6C AS-BUILT SOUTH & WEST ELEVATION COTTAGE 6C AS-BUILD FRONT ELEVATION WINDOW DETAIL
COTTAGE 6C AS-BUILT EAVE BEAM TAIL DETAIL
COTTAGE 6C AS-BUILT NORTH ELEVATION WALL & WINDOW DETAIL COTTAGE 6C AS-BUILT NORTH & WEST ELEVATION
COTTAGE 6C AS-BUILT SOUTH ELEVATION COTTAGE 6C AS-BUILT EAST ELEVATION COTTAGE 6C APPROVED WEST ELEVATION COTTAGE 6C APPROVED EAST ELEVATION COTTAGE 6C APPROVED NORTH ELEVATION COTTAGE 6C APPROVED SOUTH ELEVATION

COLORS & MATERIALS
BODY COLORMFR: Natural FinishColor: Natural Finish
30 98
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SA MU E L
NOL
A
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ScalePrintDateProject Manager

O N D E S I G N, L L C
Architecture
Planning
Interior Design
Keith Nolan
C -22541
O N d e s i g n LLC
P.O. BOX 598 Santa Barbara California 93102
© Copyright 2024, ON Design, LLC, all rights reserved. ON Design, LLC maintains all ownership rights to these documents. Unless a specific written release is issued by the Architect, use of design features outside of this plan set are strictly prohibited & shall be prosecuted to the fullest extent of the law. 6/13/2025 4:59:55 PM A-6.6

EXTERIOR PHOTOS
Designer
1704 MISSION HOTEL
1704 Mission Drive
Solvang, CA 93463
Revision Schedule
COTTAGE 7B AS-BUILT WEST ELEVATION COTTAGE 7B AS-BUILT NORTH & WEST ELEVATIONCOTTAGE 7B AS BUILD EAVE BEAM TAIL DETAIL COTTAGE 7B AS-BUILT WINDOW DETAIL
COTTAGE 7B AS-BUILT SOUTH ELEVATION
COTTAGE 7B APPROVED WEST ELEVATION COTTAGE 7B APPROVED EAST ELEVATION COTTAGE 7B APPROVED SOUTH ELEVATION COTTAGE 7B APPROVED NORTH ELEVATION

COLORS & MATERIALS
BODY COLORMFR: Sherwin WilliamsColor: Custom
31 99
REN
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ARC
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IT SED H
I L C
NE
5 IFOR F CA03L 2 TE O STA
C-22451
NIA
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SA MU E L
NOL
A
N
ScalePrintDateProject Manager

O N D E S I G N, L L C
Architecture
Planning
Interior Design
Keith Nolan
C -22541
O N d e s i g n LLC
P.O. BOX 598 Santa Barbara California 93102
© Copyright 2024, ON Design, LLC, all rights reserved. ON Design, LLC maintains all ownership rights to these documents. Unless a specific written release is issued by the Architect, use of design features outside of this plan set are strictly prohibited & shall be prosecuted to the fullest extent of the law. 6/13/2025 4:59:57 PM A-6.7

EXTERIOR PHOTOS
Designer
1704 MISSION HOTEL
1704 Mission Drive
Solvang, CA 93463
Revision Schedule
COTTAGE 8C AS-BUILT WEST ELEVATION
COTTAGE 8C AS-BUILT NORTH ELEVATION COTTAGE 8C AS-BUILT WINDOW DETAIL
COTTAGE 8C AS-BUILT EAST ELEVATION
COTTAGE 8C AS-BUILT SOUTH ELEVATION
COTTAGE 8C AS-BUILT NORTH ELEVATION
COTTAGE 8C AS-BUILT EAVE & ROOF DETAILCOTTAGE 8C APPROVED EAST ELEVATION COTTAGE 8C APPROVED WEST ELEVATION COTTAGE 8C APPROVED SOUTH ELEVATION

COLORS & MATERIALS
BODY COLORMFR: Sherwin WilliamsColor: Custom
COTTAGE 8C APPROVED NORTH ELEVATION
32 100
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IT SED H
I L C
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5 IFOR F CA03L 2 TE O STA
C-22451
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SA MU E L
NOL
A
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ScalePrintDateProject Manager

O N D E S I G N, L L C
Architecture
Planning
Interior Design
Keith Nolan
C -22541
O N d e s i g n LLC
P.O. BOX 598 Santa Barbara California 93102
© Copyright 2024, ON Design, LLC, all rights reserved. ON Design, LLC maintains all ownership rights to these documents. Unless a specific written release is issued by the Architect, use of design features outside of this plan set are strictly prohibited & shall be prosecuted to the fullest extent of the law. 6/13/2025 4:59:58 PM A-6.8

EXTERIOR PHOTOS
Designer
1704 MISSION HOTEL
1704 Mission Drive
Solvang, CA 93463
COTTAGE 9 AS-BUILT WEST & NORTH ELEVATION
Revision Schedule
COTTAGE 9E AS-BUILT WEST ELEVATION COTTAGE 9E AS-BUILT SOUTH ELEVATION COTTAGE 9E AS-BUILT EAST ELEVATION
COTTAGE 9E AS-BUILT NORTH ELEVATION
COTTAGE 9E APPROVED NORTH ELEVATION COTTAGE 9E APPROVED EAST ELEVATION COTTAGE 9E APPROVED SOUTH ELEVATION COTTAGE 9E APPROVED WEST ELEVATION

COLORS & MATERIALS
BODY COLORMFR: Sherwin WilliamsColor: Custom
33 101
REN
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ARC
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IT SED H
I L C
NE
5 IFOR F CA03L 2 TE O STA
C-22451
NIA
CT
K
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SA MU E L
NOL
A
N
ScalePrintDateProject Manager

O N D E S I G N, L L C
Architecture
Planning
Interior Design
Keith Nolan
C -22541
O N d e s i g n LLC
P.O. BOX 598 Santa Barbara California 93102
© Copyright 2024, ON Design, LLC, all rights reserved. ON Design, LLC maintains all ownership rights to these documents. Unless a specific written release is issued by the Architect, use of design features outside of this plan set are strictly prohibited & shall be prosecuted to the fullest extent of the law. 6/13/2025 5:00:00 PM A-6.9

EXTERIOR PHOTOS
Designer
1704 MISSION HOTEL
1704 Mission Drive
Solvang, CA 93463

CHAPEL AS-BUILT EAST ELEVATION
Revision Schedule

CHAPEL AS-BUILT WEST ELEVATION CHAPEL AS-BUILT SOUTH ELEVATIONCHAPEL AS-BUILT NORTH ELEVATIONCHAPEL APPROVED SOUTH ELEVATION CHAPEL APPROVED NORTH ELEVATION CHAPEL APPROVED EAST ELEVATION CHAPEL APPROVED WEST ELEVATION

COLORS & MATERIALS
BODY COLORMFR: Sherwin WilliamsColor: Custom
34 102
REN
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ARC
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IT SED H
I L C
NE
5 IFOR F CA03L 2 TE O STA
C-22451
NIA
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K
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SA MU E L
NOL
A
N
ScalePrintDateProject Manager

O N D E S I G N, L L C
Architecture
Planning
Interior Design
Keith Nolan
C -22541
O N d e s i g n LLC
P.O. BOX 598 Santa Barbara California 93102
© Copyright 2024, ON Design, LLC, all rights reserved. ON Design, LLC maintains all ownership rights to these documents. Unless a specific written release is issued by the Architect, use of design features outside of this plan set are strictly prohibited & shall be prosecuted to the fullest extent of the law. 8/20/2025 2:21:18 PM 3/16" = 1'-0" A-6.10

EXTERIOR PHOTOS
Designer
1704 MISSION HOTEL
1704 Mission Drive
Solvang, CA 93463

WINDMILL AS-BUILT NORTHWEST ELEVATION

WINDMILL APPROVED NORTHEAST ELEVATION

COLORS & MATERIALS
Revision Schedule

WINDMILL APPROVED NORTHWEST ELEVATION WINDMILL APPROVED SOUTHEAST ELEVATION WINDMILL APPROVED SOUTHWEST ELEVATION

WINDMILL AS-BUILT NORTHEAST ELEVATION WINDMILL AS-BUILT SOUTH ELEVATION WINDMILL AS-BUILT WEST ELEVATION WINDMILL AS-BUILT SOUTHEAST ELEVATION PLASTER SW 7004 BRICK HALF TIMBER THATCH ROOF
35 103
WM

LOADING ZONE
Signature
Date
R

EGISTERED LANDSCAPE ARCHITECT

STATE OF CAL I FORN IA
SAM W. MAPH IS IV No. 2703
I HAVE COMPLIED WITH THE CRITERIA OF THE ORDINANCE AND APPLIEDTHEM FOR THE EFFICIENT USE OF WATER IN THE LANDSCAPE DESIGN PLAN.

SAM MAPHIS IV
Signature 6/21/24
REN: 12/31/24
PLANT QUANTITIES ARE FOR CONTRACTOR CONVENIENCE. PLAN SHALL PREVAIL.

N:\EFD1\Projects\St George Solvang Cottages 1704 Mission Drive\Autocad\Base.dwg, 6/21/2024 9:35:38 AM 36 104
24" BOX 24" BOX 24" BOX 24" BOX 24" BOX 24" BOX UNIT 2 BLDG E (ACCESSIBLE ROOM) UNIT 3 BLDG B UNIT 4 BLDG D UNIT 5 BLDG B UNIT 6 BLDG C UNIT 7 BLDG BUNIT 8 BLDG CUNIT 9 BLDG E (ACCESSIBLE ROOM) UNIT 1 BLDG A MEETING HALL BUILDING F PROPERTY LINE N69°12'37"W 96.67'
PROPERTY LINE N20°43'46"E 187.97' PROPERTY LINE N89°21'01"E 90.66' PROPERTY LINE L 18.18' RAD 15.00' Δ 69°25'49" PROPERTY LINE N21°22'03"E 142.85'
ALISAL ROAD MISSION DRIVE APN 139-240-033 ZONING: TRC 1714 MISSION DRIVE APN 139-240-034 ZONING: TRC SYNTHETIC TURF SYNTHETIC TURFSYNTHETIC TURF SYNTHETIC TURF SYNTHETIC TURF SYNTHETIC TURF BRICK PAVING BRICK PAVING BRICK PAVING 1704 MISSION HOTEL
1704 Mission Drive KN VARIES
Solvang, CA 93463
© Copyright 2024, ON Design, LLC, all rights reserved. ON Design, LLC maintains all ownership rights to these documents. Unless a specific written release is issued by the Architect, use of design features outside of this plan set are strictly prohibited & shall be prosecuted to the fullest extent of the law. L-1.0 PRELIMINARY LANDSCAPE PLAN SCALE: PROPOSED LANDSCAPE PLAN 1" = 10' NORTH SYMBOL CALLOUT BOTANICAL NAME COMMON NAME SIZE SPACING COMMENTS WATER USE Existing Tree PLANTING LEGEND: TREES 24" BOX 24" BOX Platanus x acerifolia London Planetree 24" Box As Shown Standard L Lagerstroemia indica Crape Myrtle 24" Box As Shown StandardL SHRUBS Lagerstroemia indica 'Monkie' Petite Pinkie Crape Myrtle 15 Gal. 60" O.C. - L Strelitzia reginae Bird of Paradise 5 Gal. 48" O.C. - L Rhaphiolepis umbellata 'Minor' Dwarf Yeddo Hawthorn 5 Gal. 48" O.C. - L Polygala x dalmaisiana Sweet Pea Shrub 5 Gal. 48" O.C. - L Pittosporum tobira 'Shima' Cream De Mint® Dwarf 1 Gal. 30" O.C. - L Pittosporum Nandina domestica 'Nana' Dwarf Heavenly Bamboo 1 Gal. 30" O.C. - L Agapanthus 'Peter Pan' Dwarf Lily of the Nile 1 Gal. 24" O.C. - L Hemerocallis spp Daylily 1 Gal. 24" O.C. - L Salvia x 'Balsalmisp' Mystic Spires Blue Salvia 1 Gal. 24" O.C. - L GROUNDCOVER Trachelospermum jasminoides Star jasmine 1 Gal. 60" O.C. - L Carex divulsa Berkeley Sedge 6" Pot 18" O.C. - L Achillea spp. Yarrow 4" Pot 12" O.C. - L VINES Wisteria sinensis Chinese wisteria 1 Gal. As Shown - L Ficus pumila Creeping Fig 1 Gal. As Shown - L Trachelospermum jasminoides Star Jasmine 1 Gal As Shown - L Herbs Herbs per owner 37 105
Attachment C – Approved Façade Modifications By Community Development Director Approved Façade Proposed Modifications By Applicant Director Determination Unit 2
• Stucco wall
• Stone chimney
• Thatch roof
• Half-timbers.
• Proposed Color, “peppery” darker red hue
• Proposed use of additional brick on west and north
elevation
• Additional half-timbering on east, west elevation
• Use of half “logs” under the gable area.
• Proposed custom color of dark yellow hue.
• Applicant has applied white paint on the bricks
• Color shall be modified to a
dark hue red that match
existing bricks that were
added to the facades.

Proposed colors shall be
Carley Rose, Cajun Red, or
dark red hue color proposed
by the applicant and
approved by the Community
Development Director prior to
issuance of final occupancy.
• Brick façade shall be modified
and utilized along the west
elevation. Any remaining
stucco shall be approved by
the Community Development
Director prior to issuance of
final occupancy.
• Half-logs on under the gable
area shall be removed or
covered with stucco, or
similar materials to be
approved by the Community
Development Director.
• Removal of half-timbers as
shown in red circle.
• It is recommended that the
bricks be sand blasted or
utilize another technique to
bring the color of the bricks
more uniform.

Attachment C
38 106
Approved Façade Proposed Modifications By Applicant Director Determination Unit 3
• Stucco wall
• Stone chimney
• Thatch roof
• Half-timbers located near the edge of the gable.
• Vintage Vessel Green to be utilized as primary color
• Relocation of proposed windows and modification to
use of full dormer.
• Half-timbers located near the bottom half and
proportionally throughout the structure.
• Blue hue utilized instead of the green.
• Use of stone on north elevation
• Elimination of stone chimney.
• Existing color should be
glazed include a patina to
lighten. This should be
completed to the
satisfaction of the
Community Development
Director prior to issuance of
final occupancy.

Proposed color
modification by applicant is
satisfactory to the
Community Development
Director
39 107
Approved Façade Proposed Modifications By Applicant Director Determination Unit 4
• Stucco wall
• Stone chimney
• Thatch roof
• Half-timbers located near the edge of the gable.
• Vintage Vessel Green to be utilized as primary color
• Stucco wall
• Thatch roof
• Additional half-timbers near the gables, and
elimination of proposed patterns
• Elimination of proposed front door portico
• Custom muted yellow color.
• Removal of half-timbers at
the top of the primary entry
door, as circled in red.
• Color shall be modified to a
yellow hue, either Lemon
Twist, Goldfinch, or yellow
hue color proposed by the
applicant and approved by
the Community
Development Director prior
to issuance of final
occupancy.
40 108
Approved Façade Proposed Modifications By Applicant Director Determination Unit 5
• Stucco wall
• Stone chimney
• Thatch roof
• Half-timbers located on vertical west elevation.
• Bracing Blue to be utilized as primary color
• Shutters and other details
• Elimination of shutter details
• Elimination of Portico on South
elevation
• Elimination of Stone Chimney
• Half-timbers utilized
throughout all elevations.
• Redish color for primary
façade
• Reduce the number of half
timbers on the primary
entry elevation to the
satisfaction of the
Community Development
Director prior to the
issuance of final
occupancy.
• Proposed color by
applicant in their revised
package is satisfactory to
the Community
Development Director
Unit 6
41 109
Approved Façade Proposed Modifications By Applicant Director Determination • Stucco wall
• Thatch roof
• Stone utilized on portions of the facades
• Shutters/faux flue detail
• Peppery to be utilized as primary color
• Stucco wall
• Thatch roof
• Addition of Stone on west elevation
• Use of half-timbers
• Elimination of shutters and faux flue
• Addition of half “logs” on north elevation
• Change of color to “natural” finish
•
• Half-logs on shall be
removed or covered with
stucco, or similar
techniques to be approved
by the Community
Development Director.
• Color shall be modified to
a lighter red hue/clay color
either Chaise Mauve,
smoky salmon, or, other
hue color proposed by the
applicant and approved by
the Community
Development Director prior
to issuance of final
occupancy.
42 110
Approved Façade Proposed Modifications By Applicant Director Determination Unit 7
• Stucco wall
• Thatch roof
• Stone utilized on chimney
• Shutters
• Vintage Vessel to be utilized as primary color
• Elimination of the portico on the primary entities.
• Elimination of the use of half-timbers
• Addition of eave details with the use of logs
• Elimination of shutters
• Change of color to a custom, lighter green.
• Addition of detailing for windows and doors
Color should be modified to match
the proposed darker green color
through techniques proposed by
the applicant and approved by the
Community Development Director
prior to issuance of final
occupancy.
43 111
Approved Façade Proposed Modifications By Applicant Director Determination Unit 8
• Stucco wall
• Thatch roof
• Stone utilized on chimney
• Shutters/faux flue
• Bracing Blue to be utilized as primary color
• Elimination of proposed stucco wall
• Elimination of stone chimney
• Elimination of shutters /faux flue
• Addition of brick throughout all elevations
• Change of façade color to match darker reddish hue
bricks
• Addition of half-timbering
Proposed modifications are
approved as proposed.
44 112
Approved Façade Proposed Modifications By Applicant Director Determination Unit 9
• Stucco wall
• Thatch roof
• Stone utilized on chimney
• Use of half-timbers near gable
• Use of Sunrise, light yellow color
• Additional use of half-timbering on all elevations
• Change of façade color to darker yellow
• Elimination of dormers
• Elimination of upper windows
Half-timbers with curvatures along
multiple facades shall be removed
and patterns reduced as shown in
red circles to the satisfaction of
the Community Development
Director prior to the issuance of
final occupancy.
45 113
Approved Façade Proposed Modifications By Applicant Director Determination Chapel
• Color banding of red and
white shall be removed
from the roof. Roof shall
consist of all grey/black
slate.
• The use of strong shall
continue on the west/south
elevations to the extent
feasible as approved by
the Community
Development Director.
• Existing color, white/cream
shall remain as painted.
46 114
Approved Façade Proposed Modifications By Applicant Director Determination • Stucco wall
• Slate roof
• Bell Tower
• Window and door details
• No color proposed, to be selected in the field
• Stucco wall remains
• Proposed use of stained-glass on all elevations
• Slate roof with color slate variant of red and white
versus the approved black
• Elimination of Bell Tower
• Use of stone on east elevation and portions of west,
south and north, limited to base only.
• Use of sandstone color
Windmill
Proposed modifications are
consistent with northern European
design and is recommended to be
approved as proposed.
47 115
Approved Façade Proposed Modifications By Applicant Director Determination • Proposed windmill included blades, with stone, wood batten siding, and stucco on the base.
• Proposed colors were not determined.
• On building permit stucco white called out with patterned roof. • Proposed use of brick base versus the stucco base
• Succo use on the elevated structure
• Replacement of slate roof and railings
• Use of faux thatched roof consistent with remaining
development
48 116
RESOLUTION NO. 25-1303

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOLVANG CALIFORNIA DENYING AN APPEAL OF PLANNING COMMISSION RESOLUTION 25-05 (APPROVING A

DEVELOPMENT PLAN AMENDMENTS WITH MODIFICATIONS AND APPROVING MODIFICATIONS TO THE SITE PLAN AND LANDSCAPING PLAN AT 1704 MISSION DRIVE (APN 139-240-033)) AND ADOPTING SUCH RESOLUTION WITH A FINDING THAT THE PROPOSED AMENDMENT IS IN CONFORMANCE WITH THE ADOPTED CLASS 32 EXEMPTION TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA)(PA 25-035) WHEREAS, on December 4, 2023, the Planning Commission of the City of Solvang approved Resolution 23-14 at a duly noticed regular public hearing approving a development plan for nine (9) hotel cottages and a meeting facility located at 1704 Mission Drive (APN 139- 240-033); and
WHEREAS, Applicant, On Design, LLC, applied for an amendment consistent with Condition PLN-8 of Resolution 23-14 requesting façade changes, including materials and colors on June 16, 2025; and
WHEREAS, the Design Review Committee at its July 17, 2025 meeting provided input and took public comment regarding the requested façade changes including color and materials and provided direction to the Community Development Director; and WHEREAS, the Community Development Director, after careful review of the General Plan and Zoning Ordinance in effect at the time of Development Plan approval, the adopted Solvang Design Guidelines, and testimony from committee members of the Design Review Committee, issued a determination and notice of Development Plan Amendment Approval with modifications to the applicant on July 23, 2025; and
WHEREAS, Applicant, On Design, LLC, submitted a timely appeal of the Community Development Director’s Decision for the Development Plan Amendment with modification on July 30, 2025; and
WHEREAS, consistent with Solvang Municipal Code section 11-17-3, an appeal of the Planning Manager (now Community Development Director), the Planning Commission is the review authority for the appeal of their decision; and
WHEREAS, on September 2, 2025, the Planning Commission of the City of Solvang approved Resolution 25-05 at a duly noticed regular public hearing upholding the Community Development Director’s Determination, and approving site plan and landscaping plan amendments for a previously approved development permit for construction and development of nine (9) hotel cottages and a meeting facility located at 1704 Mission Drive (APN 139-240- 033)(“Amended Approved Project”); and
WHEREAS, Applicant, On Design, LLC, submitted a timely appeal of the Planning Commission’s Decision on the Amended Approved Project, specifically to allow for additional articulation of half-timbers on Units 2,3,4,5 and 9, and allowing for color banding on the proposed chapel structure on September 12, 2025 (the “Appeal”); and WHEREAS, consistent with Solvang Municipal Code section 11-17-3, the City Council is the review authority for the Appeal; and
117
WHEREAS, the City Council for the City of Solvang received for its review and consideration the Appeal, ,the approved development plan, the applicant’s proposed modifications, the Community Development Director’s decision and supporting documentation, the Planning Commission’s decision and supporting evidence and all other relevant documentation constituting the record in this matter; and WHEREAS, a notice of public hearing regarding the Appeal was sent to adjoining property owners and advertised in the manner required by law and consistent with Solvang Municipal Code Section 11-17-3; and
WHEREAS, the City Council of the City of Solvang reviewed and considered theAppeal, held a public hearing and provided an opportunity for public comment at its duly noticed regular City Council meeting on October 13, 2025.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SOLVANG DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The Recitals set forth above are true and correct and are adopted as findings in support of this Resolution.

SECTION 2. The City Council of the City of Solvang hereby finds the Project remains exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15332 because the Project is consistent with the applicable general plan land use designation, general plan policies, and zoning regulations, as conditioned, occurs on a site of no more than 5 acres substantially surrounded by urban uses that has no value for endangered, rare or threatened species, project approval would not result in any significant effects relating to traffic, noise, air quality or water quality, and the site can be adequately served by all required utilities and public services SECTION 3. The City Council of the City of Solvang, consistent with Solvang Municipal Code (SMC) Section 11-16-5.F, hereby finds:

1. The Amended Approved Project, as approved by Planning Commission Resolution 25- 05, is consistent with the general plan, this zoning code, and other city goals, policies, and standards, as applicable.

Fact. The Amended Approved Project, as approved by the Planning Commission in Resolution 25-05, is consistent with the pertinent goals, and policies for this type of development as set forth in the corresponding staff report; is consistent with the underlying land use designation Tourist Related /Village Commercial land use designation that will serve tourist and provide commercial revenue; meets all required zoning code requirements in effect at the time of vesting of the development plan; and is not in conflict with adopted city policies or standards.

The installed half timbers in Units 2,4,5 and 9 are not within the traditional and historic Danish theme and do not emulate eighteenth century Denmark half-timbers as required by the 1988 Community Character Element, which was in place. The use of half-timbers with more curvature is found in a more general “historic” theme and there are existing buildings in the City that have more articulate half-timbers. that predate the adopted Design Guidelines.
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Slate roofing material is permitted in the adopted Design Guidelines, and red is mentioned as an acceptable color as a total roof color. However, the red and white stripped pattern is not consistent with Danish roof tile designs as by the Community Design Element.

The project as proposed is not consistent with the overall community character in the 2008 Land Use Element Goal 2. The half-timbers and color banding of the roof is inconsistent with the overall community character, which is a traditional “old world” Danish theme. The curvatures in the half-timbers are not a characteristic found in old world Denmark.

The installed half timbers in Units 2,4,5 and 9 do not emulate the authentic appearance and pattern of historic Danish buildings because they are curved or otherwise do not mimic natural wood as required by the adopted Solvang Design Guidelines. The slate color roofs, and the use of roof tile designs is permitted under the Design Guidelines provided the design is “consistent with Danish roof tile designs consisting of larger flat pans with a small barrel.” The Design Guidelines do not specify colors for slate roof tiles.

Based on staff’s analysis the red and white color bands are not consistent with Danish rooftile designs and a solid color should be utilized to emulate the old-world Danish style.

2. For nonresidential development, the subject site is physically suitable for the proposed development in terms of design, operating characteristics, shape, size, and topography.

Fact. The Amended Approved Project, as approved by the Planning Commission in Resolution 25-05, is a non-residential development that will redevelop the site into 9 hotel cottages and a meeting room, and create an event space for private gatherings.

This use is consistent with the Zoning Ordinance in effect at the time of vesting of the development plan, and with the adopted Zoning Ordinance currently in effect. The proposed use is consistent with tourist commercial uses envisioned by both Solvang 2045 General Plan and the 2008 General Plan Land Use Element in effect at the time of project approval. The site is considered an infill project and is suitable for this type of development, as conditioned.

3. The proposed development will not constitute a hazard to the public, health, safety, or welfare.

Fact. The Amended Approved Project, as approved by the Planning Commission in Resolution 25-05, will not constitute a hazard to the public health, safety, and welfare of the residents and visitors to the City of Solvang.

SECTION 4. The City Council of the City of Solvang hereby denies the Appeal and adopts Planning Commission Resolution 25-05, attached hereto and incorporated herein by reference, as its own thereby adopting the Amended Approved Project.

SECTION 5. This Resolution is effective immediately upon adoption.

SECTION 6. The City Clerk shall certify to the passage and adoption of this Resolution and shall cause a certified copy to be filed in the book of original resolutions. 119
120
PASSED, APPROVED AND ADOPTED this 13th day of October, 2025. _________________________________
David Brown, Mayor
APPROVED AS TO FORM: ATTEST:
__________________________________ __________________________________ Chelsea O’Sullivan, City Attorney Annamarie Porter, City Clerk 121
122

STATE OF CALIFORNIA )
COUNTY OF SANTA BARBARA )ss

CITY OF SOLVANG )
I, Annamarie Porter, City Clerk of the City of Solvang, California do hereby certify that Resolution No. 25-1303 was passed and adopted by the City Council of the City of Solvang at a regular meeting of said City Council held on the 13th day of October, 2025, and thereafter signed and approved by the Mayor and attested by the City Clerk, and that said resolution was adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
________________________________
Annamarie Porter, City Clerk
123
124
Exhibit A
Conditions of Approval – Development Permit
City of Solvang
Land Use Permit (LUP) 22-021
Planning Application 25-035 – Amendment
Applicant: On Design, LLC / Edward St. George
Property Owner: Archdiocese of Los Angeles
1714 Mission Drive
APN: 139-240-033
As Amended by Director Determination - 07/23/2025
As Amended and Upheld by the Planning Commission September 2, 2025 As Upheld by the City Council October 13, 2025
The following conditions of approval apply to the project referenced above. The conditions of approval are grouped by department and include the timing of required compliance. Additional language within a condition may further define the timing of the required compliance.

Note:

Underlines and Italic text represent added conditions. Strikeout text represents conditions removed or completed.

Condition: Timing:

General Conditions:

GC-1 Project Description: The Development Plan consists of the following as shown in Exhibit B and as amended as noted:
• Construction of nine (9) separate cottages ranging in size from 250 to 390 square feet (sf) that will serve as onebedroom hotel rooms covering approximately 3,575 sf of the site (21.9%)
• An on-site ancillary building approximately 400 sf serving as a gathering area.
• A separate supply room is attached to one of the cottages, as shown in the proposed project plans
• Courtyard and perimeter landscaping approximately 8,250 sf or 50% of the net site area.
• Perimeter stone wall
Land Use Permit
GC-2 Development Permit for LUP 22-021 shall expire on December 4, 2026
Prior to
Expiration Date
Complete
GC-3 The Applicant agrees, as a condition of approval of this resolution, to indemnify, defend and hold harmless, at Applicant’s expense, City and City’s agents, officers and employees from and against any loss, liability, costs, damages, claims, action or proceeding of any kind including also any proceeding commenced to attack, review, set aside, void or annul the approval of this resolution or to determine the reasonableness, legality or validity of any condition On-Going
125
Exhibit A – City of Solvang Conditions of Approval Development Permit LUP 22-021 / Amendment (PA 25-035)
1704 Mission Drive │ APN: 139-240-033
On Design, LLC / Archdiocese of Los Angeles
Condition: Timing:
attached hereto. City shall promptly notify Applicant of any such loss, liability, costs, damages, claims, action or proceeding to which City receives notice, and City will cooperate fully with Applicant in the defense thereof.

Applicant shall reimburse the City for any court costs and attorney’s fees that the City may be required to pay as a result of any such claim, action or proceeding. City may, in its sole discretion, participate in the defense of any such claim, action or proceeding, but such participation shall not relieve Applicant of the obligations of this condition. Applicant’s acceptance of this resolution or commencement of construction or operations under this resolution shall be deemed to be acceptance of all conditions contained in this resolution.

GC-4 Before using any land or structure, or commencing any work pertaining to the erection, moving, alteration, enlarging, or rebuilding of any building, structure, or improvement, the applicant shall obtain a Zoning Clearance, Building, and Grading Permits(s) from the Solvang City. These Permits are required by ordinance and are necessary to ensure implementation of the conditions required by the Planning Commission.

Prior to Permit
Issuance
Complete
GC-5 All Conditions of Approval shall be provided on a full-size drawing sheet as part of the construction plan set submitted for building permits. All notes and specifications as shown on the plans shall be considered Conditions of Approval. If there is a conflict between the approved plans and the Conditions of Approval, the Conditions of Approval shall prevail.

The project shall comply with all Federal, State, Local and City codes, regulations, and standards. Construction plans shall comply with applicable California Building Codes in effect at the time of submittal.

Building Permit
Submittal
GC-6 Before the City issues any Permit, the applicant must obtain written clearance from all departments having conditions, such clearance shall indicate that the applicant has satisfied all pre- construction conditions. For any subsequent permit or application, the Applicant shall comply with Solvang Municipal Code Section 11-16-6, 11-16-

13. Prior to Permit
Issuance
GC-7 The applicant shall hold a pre-construction conference. The conference shall include representatives from the Public Works, Planning Department, Building Department, the applicant, and contractor(s). The following shall be finalized and specified prior to the start of construction:
a. Hours of construction shall be limited to 7:30 am to 5:30 pm weekdays. No construction shall be allowed on Saturday, Sunday or State holidays except as approved in writing by the Public Works Director, or his designee. Indoor activities can occur on the weekends along as there is no outdoor
noise.

Prior to building
or grading permit
issuance
126
Exhibit A – City of Solvang Conditions of Approval Development Permit LUP 22-021 / Amendment (PA 25-035)
1704 Mission Drive │ APN: 139-240-033
On Design, LLC / Archdiocese of Los Angeles
Condition: Timing:
b. Construction related truck-trips are to be scheduled during non-peak hours to help reduce truck traffic on adjacent streets and roadways.
c. The route of construction related traffic is to be established to minimize trips through surrounding residential
neighborhoods.
d. Regular water sprinkling shall occur during site grading and the transportation of fill materials.
e. Trucks are covered when hauling grading material.
f. Maintain and clean public streets and sidewalks during grading and construction.

The street, whether public or private, shall not be used for storage of equipment or materials.

GC-8 Construction Equipment Noise. Construction equipment shall be properly maintained and equipped with noise-reduction intake and exhaust mufflers and engine shrouds, in accordance with manufacturers' recommendations. Equipment engine shrouds should be closed during equipment operation.

During
Construction
GC-9 The Owner/Applicant shall designate a washout area(s) for the washing of concrete, stucco, paint, equipment, tools, etc., to prevent wash water from discharging to the storm drains, streets, drainages, or creeks. Polluted water and materials from the washout area(s) shall be contained within this area and removed from the site at least once a week or more often as needed to prevent spillage. The construction wash-out area shall be depicted on project plans submitted for land use clearances and grading permits.

During
Construction
GC-10 Construction equipment staging and storage areas shall not be located beyond the boundaries of the property unless the applicant obtains an agreement for staging on an adjacent property. The staging and storage areas for construction vehicles shall be depicted on project plans submitted for land use clearances and grading permits.

During
Construction
GC-11 Prior to the issuance of any Building Permits, the Applicant shall pay the following fees to the City in the amounts in effect at the time of Building Permit application: These fees shall acknowledge the difference between the existing building versus the new proposed building and the fees will be calculated proportionally. a. Traffic Mitigation fee to be determined by the City
Engineer, if applicable.
b. Water connection fee as set forth in the Municipal
Code, if applicable.
c. Sewer connection fee as set forth in the Municipal
Code, if applicable.
d. Drainage Impact fees as set forth in the Municipal
Code, if applicable.

Prior to building
Permit Issuance
127
Exhibit A – City of Solvang Conditions of Approval Development Permit LUP 22-021 / Amendment (PA 25-035)
1704 Mission Drive │ APN: 139-240-033
On Design, LLC / Archdiocese of Los Angeles
Condition: Timing:
e. Other fees, e.g., school fees, addressing, and fire
protection certificates.
f. All applicable processing review fees.

GC-12 The Planning Department shall be notified immediately if any prehistoric, archaeological, or fossil artifact or resource is uncovered during construction. All construction must stop and an archaeologist that meets the Secretary of the Interior's Professional Qualifications Standards in prehistoric or historical archaeology shall be retained to evaluate the finds and recommend appropriate action.

All construction must stop if any human remains are uncovered, and the County Coroner must be notified according to Section 7050.5 of California's Health and Safety Code. If the remains are determined to be Native American, the procedures outlined in CEQA Section 15064.5 (d) and (e) shall be followed.

During
Construction
GC-13 Consistent with General Order 95, of the California Public Utilities Commission, a note shall be included in the cover sheet and utility plan that includes the following language: “Minimum clearances are to be maintained under or around overhead high voltage power including 12 feet vertically from any walkable surface, including rooftops, and 6 feet horizontally from any walkable surface, including roof tops, balconies, stairwells, scaffolding, etc. The applicant shall verify these clearances at all times. Applicant shall notify PG&E if these clearances cannot be met prior to
commencing construction
During
Construction
GC-14 Conditions of this resolution shall be placed on any revised building permit.

Plan Revision
Submittal
GC-15 Applicant shall be responsible to remit all building permit review fees and additional inspection fees for any plan revisions per the adopted fee schedule in effect at the time of building permit application.

Plan Revision
Submittal
GC-16 Consistent with Solvang Municipal Code Section 11-6-5.A, the Development Plan conditions shall convert to a Development Permit. All conditions shall be adhered to throughout the duration of operations when the timing States “During Operations.

During
Operations
Stanta Barbara County APCD
APCD-1 Santa Barabra County APCD Grading Conditions as follows:
• All dirt stock pile areas shall be sprayed daily and covered with tarps or other dust barriers as needed;
• Exposed ground areas that are planned to be reworked at dates greater than one month after initial grading shall be sown with a fast germinating, noninvasive, grass seed and watered until vegetation is established;
During
Construction
128
Exhibit A – City of Solvang Conditions of Approval Development Permit LUP 22-021 / Amendment (PA 25-035)
1704 Mission Drive │ APN: 139-240-033
On Design, LLC / Archdiocese of Los Angeles
Condition: Timing:
• All disturbed soil areas not subject to revegetation shall be stabilized using approved chemical soil binders, jute
netting, or other methods approved in advance by the
APCD;
• All roadways, driveways, sidewalks, etc. to be paved shall be completed as soon as possible. In addition, building pads shall be laid as soon as possible after grading unless seeding or soil binders are used;
• Vehicle speed for all construction vehicles shall not exceed 15 mph on any unpaved surface at the construction site; • All trucks hauling dirt, sand, soil, or other loose materials shall be covered or shall maintain at least two feet of freeboard (minimum vertical distance between top of load and top of trailer) in
• accordance with eve Section 23114;
• Wheel washers and/or rumble strips shall be installed where vehicles enter and exit unpaved roads onto streets; and
• The contractor or builder shall designate a person or persons to monitor the fugitive dust emissions and enhance the implementation of the measures as necessary to
minimize dust complaints, and reduce visible emissions
below the APCD's limit of 20% opacity for greater than 3 minutes in any 60-minute period.

The name and telephone number of such persons shall be
provided to APCD Engineering & Compliance Division prior to the start of any grading, earthwork or demolition.

APCD-2 Asphalt paving activities shall comply with APCD Rule 329, Cutback and Emulsified Asphalt Paving Materials. This condition shall be noted on public improvement plans and grading plan.

During
Construction
Santa Barbara County Fire Department
SBCFD-1 Prior to the issuance of any Land Use Permit, the Applicant shall implement conditions provided by the County of Santa Barbara Fire Department. (Letter dated 3/5/23 Project Number 22FDR00028):

1. All standard fire department conditions and current codes shall apply at time of development.

2. Recorded addressing is required prior to building permit issuance.

3. Fire Protection Certificate (FPC's) shall be required.

4. An automatic fire sprinkler system shall be installed. a. Fire sprinkler plans shall be approved by the fire
department prior to installation.

5. An automatic fire or emergency alarm system shall be installed.

6. Address numbers shall be a minimum height of 6 inches.

7. Address numbers shall be as required by the fire
department.

Building Permit
129
Exhibit A – City of Solvang Conditions of Approval Development Permit LUP 22-021 / Amendment (PA 25-035)
1704 Mission Drive │ APN: 139-240-033
On Design, LLC / Archdiocese of Los Angeles
Condition: Timing:
a. Address number locations shall be approved by the
fire department.
b. Address numbers shall be a color contrasting to the
background color.
c. The address numbers shall be elevated at least
three feet for the ground for clear visibility and easy directional identification.
d. The numbers shall be visible for the access road
when traveling in either direction.
e. If the driveway is over 150 feet in length or the
building is obstructed from view at the access road and /or driveway, numbers shall be posted at all road and driveway intersections as is necessary.

8. The applicant shall be required to pay Fire Department Development Impact Mitigation Fees in accordance with Chapter 15 of the Santa Barbara County Code.
a. Payment shall be made according to the schedule
of fees in place on the date fees are paid. As of the date of this letter, fees currently are as follows:
b.. Nonresidential-Retail/Commercial $0.77 per square
foot.

SBCFD-2 No final occupancy or temporary occupancy shall be issued without issuance and inspections from the Santa Barbara County Fire Department
Prior to issuance
of final
occupancy
Public Works
PW-1 The following items are required by the Public Works Department for frontage improvements:

1. Upon completion of the project, the frontages along
Alisal occupancy Road and Mission Drive will include
full frontage improvements meeting current City and
ADA standards. All remaining concrete flatwork,
unutilized tree wells, or other such inconsistencies
along the frontage must be filled-in to provide a newly improved project frontage. Existing unbroken brick
pavers will be accepted. Alternatively, an ADA ramp
shall not be required at the southeast corner of Alisal Road and Mission Road if the applicant enters into a
parking agreement with the adjacent property located at 1714 Mission Drive (APN 139-240-034).

2. Install two (2) new decorative streetlights along the Alisal Road Project frontage. Spacing, style, and
installation shall be consistent with the Solvang
Village/Downtown. Spacing across the street indicated
approximately 100-ft spacing between lights.

3. Remove the existing unutilized driveway ramps on
Alisal Road and Mission Drive including the depressed
Prior to Issuance
of certificate of
Occupancy
130
Exhibit A – City of Solvang Conditions of Approval Development Permit LUP 22-021 / Amendment (PA 25-035)
1704 Mission Drive │ APN: 139-240-033
On Design, LLC / Archdiocese of Los Angeles
Condition: Timing:
curb. Install new full-height curb and gutter and new brick sidewalk per City standard.

4. A Caltrans Encroachment Permit will be required for
any improvement to the State right-of-way.

5. A City of Solvang encroachment permit will be required for all frontage work including utility connections.

6. No permanent hardscape beyond brick flatwork along
the Mission Drive (State) right-of-way will be allowed.

7. The project abuts the City Parking Lot 1 on the south side which shares a 3'-4' block wall. If any additional proposed screening, fencing, wall or landscaping is
proposed by the applicant, this request will be reviewed by the Planning Manager and Public Works Director for
consideration and approval.

8. The applicant or contractor shall clean and repair any damaged public or private improvements (curbs,
gutters, sidewalks, water value fire hydrants, manholes, etc.) subject to review and approval of the city engineer.

9. The developer shall clear the project site of all
construction fencing, debris, weeds, dead plants, and
other waste. This requirement shall be noted on the
final building plans.

PW-2 Applicant shall provide a trash enclosure on-site, or at the property located at 1714 Mission Drive (APN 139-240-034) with a signed maintenance/access agreement. The applicant may also enter into an agreement for trash pick-up with the City of Solvang for a fee determined by the Administrative Services Director and agreement approved by the City Manager. City shall recover all costs associated with this arrangement.

Prior to Final
Occupancy
PW-3 Any plan revisions that increase impervious surfaces including but not limited to brick pavers with concrete underlayment, synthetic turf, and other surfaces deemed to be impervious by the City Engineer shall be reviewed and approved through a plan revision to ensure all stormwater is captured on-site consistent with the Solvang Municipal Code Title 14.

Prior to Issuance
of Plan
Revisions
PW-4 Prior to issuance of final occupancy, a survey shall be completed to ensure walls, overhangs, and other permeant structures are not located within either City right of way or Caltrans Right of way. If permeant structures are located within the city right-of-way, the applicant shall either remove the structures, or enter into a Prior to Final
Occupancy
131
Exhibit A – City of Solvang Conditions of Approval Development Permit LUP 22-021 / Amendment (PA 25-035)
1704 Mission Drive │ APN: 139-240-033
On Design, LLC / Archdiocese of Los Angeles
Condition: Timing:
encroachment agreement that holds harmless the City of Solvang.

Applicant shall be responsible for all required fees, including attorney fees charged per the adopted fee schedule to draft such documents.

Utilities
UTI-1 At building permit submittal, the applicant shall apply to the Utilities Department for review of the water and sewer service lines for the cottages. Any new meters and connections shall be reviewed and approved by the Utilities Department
Building Permit
Submittal
Planning
PLN-1 Prior to the issuance of any Land Use Permits, the planning division will review the elevations, colors, materials, lighting, sign plans and landscaping plans to confirm that they are consist to the plans reviewed and approved by both the Design Review
Commission and the Planning Commission.

Building Permit
Submittal
PLN-2 Prior to Land Use Permit, the applicant shall provide a parking agreement to the city attorney for review. This parking agreement shall detail the location of the 10 parking spaces for this project.

Parking shall be provided at either the following locations:
• 1693 Mission Drive (APN 139-143-025); or
• 1714 Mission Drive (APN 139-240-034)
Applicant shall be responsible for in lieu fee payment of $123,760 prior to issuance of final occupancy for removal of any existing offsite parking and shall ensure the site is ADA compliant with the California Building Code. Parking spaces shall be signed and painted with “For hotel use at 1714 Mission Drive Only, towing shall be enforced” citing the proper California Vehicle code sections.

These designated parking spaces shall be located within 500 feet of the project. Upon approval by the city attorney, the applicant shall record the final document and submit recorded document to the planning division.

Prior to land use
permit
Prior to issuance
of Final
Occupancy.

PLN-3 Prior to issuance of a land use permit or building permit, the applicant shall provide a trash enclosure use agreement and any associated easements for ingress/egress to access the shared trash enclosure between property owners. Applicant shall also provide a shared maintenance agreement for the trash enclosure.

Prior to Land
Use Permit
Prior to issuance
of Final
Occupancy.

PLN-4 The applicant and hotel operator are not allowed to use any parking spaces or drive aisles within the City Lot 1 for dropping off hotel visitors, luggage, supplies, or any other operation of the cottages.

On-going
During
Operations
PLN-5 Prior to the issuance of any Land Use Permit, performance securities in amounts to be determined by the planning manager and in a form acceptable to the City, to guarantee the proper Building permit
issuance. 132
Exhibit A – City of Solvang Conditions of Approval Development Permit LUP 22-021 / Amendment (PA 25-035)
1704 Mission Drive │ APN: 139-240-033
On Design, LLC / Archdiocese of Los Angeles
Condition: Timing:
installation of plantings, walls, and fences in accordance with the approved plan, and adequate maintenance of the planting for two (2) years following the issuance of a certificate of occupancy shall be filed with the City Clerk. The performance security portion of the installation will be released at a time the planning manager approves the installation. The remaining maintenance performance security portion shall be released at the end of two (2) years following the date the certificate of occupancy is issued by the City, provided the planting has been adequately maintained (SMC 11- 11-5(C)(3)).

Applicant shall maintain all live plantings at all times. Any dead landscaping shall be replaced within 30 days upon issuance of a notice of violation by the Community Development Department.

During
Operations
PLN-6 The Applicant must complete and submit the Certificate of Completion for the Model Water Efficiency Local Ordinance (MWELO). The Certificate of Completion should be submitted after the project is complete and irrigation audit performed but before the final inspection, if separate from the audit.

Prior to issuance
of Final
Occupancy.

PLN-7 The Planning Manager may authorize minor changes to Exhibit B not to exceed 10 percent of objective standards or other approval, only if the changes are consistent with all applicable provisions of the Solvang Municipal Code, and the spirit and intent of the original approval and does not involve the following:
• A basis for findings in a Negative Declaration, Mitigated Negative Declaration, or Environmental Impact Report for the development;
• A basis for conditions of approval for the development; and • A specific consideration by the Review Authority (e.g., the Planning Manager, Commission, or Council) in approving
the plan or permit. Minor changes authorized pursuant to this condition shall not require separate processing of a formal amendment.

On-Going
PLN-8 All exterior lighting shall be consistent with Solvang Municipal Code section 11-10A-7.C.

During
Operations
PLN-9 Prior to any re-painting as directed by the review authority, the applicant shall paint a test swatch and inform the Community Development Director of the test swatch for each building. The test swatch shall be inspected and approved by the Community Development Director prior to completion of façade paints.

During
Construction
PLN-10 No certificate of occupancy shall be issued if facades do not match approved plan revisions. Plan revisions shall include all materials, and all approved colors on the plans.

During
Construction
PLN-11 No temporary certificate of occupancy shall be issued for any event that is accessible to the public prior to the completion of all required conditions in this amended conditions of approval.

During
Construction
133
Exhibit A – City of Solvang Conditions of Approval Development Permit LUP 22-021 / Amendment (PA 25-035)
1704 Mission Drive │ APN: 139-240-033
On Design, LLC / Archdiocese of Los Angeles
**END CONDITIONS**
Condition: Timing:

PLN-12 Events shall abide by the following:

Any events that includes use of amplified music is considered an ancillary use and shall be in compliance with the City’s noise standards, consistent with Solvang Municipal Code (SMC) Section.6-2-7. As an ancillary use, any use of amplified music shall not charge a fee or entry. Amplified music shall be limited to the hours of 12:00 p.m. to 8:00 p.m. and shall not exceed 80 decibels (dB) on Friday, Saturday, and Sunday, as measured from the edge of the property line, and 70 dB Monday through Thursday During
Operations
134
Exhibit A – City of Solvang Conditions of Approval Development Permit LUP 22-021 / Amendment (PA 25-035)
1704 Mission Drive │ APN: 139-240-033
On Design, LLC / Archdiocese of Los Angeles
135

EXHIBIT B

PROJECT PLANS REDUCED (AS AMENDED)
See Amended Site
Plan
136
Amended Site Plan
With Required
Actions
137
See Exhibit C
138
139
See Exhibit C
140
141
See Exhibit C
142
143
See Exhibit C
144
145
See Exhibit C
146
147
See Exhibit C
148
149
See Exhibit C
150
151
See Exhibit C
152
153
See Exhibit C
154
155
See Exhibit C
156
157
See Exhibit C
158
159
See Amended
Landscape Plan
160
161
See Amended
Landscape Plan
162
163
See Amended
Landscape Plan
164
165
See Amended
Landscape Plan
166
167
See Amended
Landscape Plan
168
169
Amended
Landscape Plan
with notations
170
171
Amended
Landscape Plan
with notations
172
173
See Amended Site Plan. City
Engineer shall approve
revised Stormwater Drainage
Plan prior to Plan Revision
Approval
174
175
See Amended Site Plan.

Revised Utilities Plan
required for review by City
Staff prior to Plan Revision
approval
176
177
Attachment C – Approved Façade Modifications By Community Development Director Approved Façade Proposed Modifications By Applicant Director Determination Unit 2
• Stucco wall
• Stone chimney
• Thatch roof
• Half-timbers.
• Proposed Color, “peppery” darker red hue
• Proposed use of additional brick on west and north
elevation
• Additional half-timbering on east, west elevation
• Use of half “logs” under the gable area.
• Proposed custom color of dark yellow hue.
• Applicant has applied white paint on the bricks
• Color shall be modified to a
dark hue red that match
existing bricks that were
added to the facades.

Proposed colors shall be
Carley Rose, Cajun Red, or
dark red hue color proposed
by the applicant and
approved by the Community
Development Director prior to
issuance of final occupancy.
• Brick façade shall be modified
and utilized along the west
elevation. Any remaining
stucco shall be approved by
the Community Development
Director prior to issuance of
final occupancy.
• Half-logs on under the gable
area shall be removed or
covered with stucco, or
similar materials to be
approved by the Community
Development Director.
• Removal of half-timbers as
shown in red circle.
• It is recommended that the
bricks be sand blasted or
utilize another technique to
bring the color of the bricks
more uniform.

Unit 3
178
Approved Façade Proposed Modifications By Applicant Director Determination • Stucco wall
• Stone chimney
• Thatch roof
• Half-timbers located near the edge of the gable.
• Vintage Vessel Green to be utilized as primary color
• Relocation of proposed windows and modification to
use of full dormer.
• Half-timbers located near the bottom half and
proportionally throughout the structure.
• Blue hue utilized instead of the green.
• Use of stone on north elevation
• Elimination of stone chimney.
• Existing color should be
glazed include a patina to
lighten. This should be
completed to the
satisfaction of the
Community Development
Director prior to issuance of
final occupancy.

Proposed color
modification by applicant is
satisfactory to the
Community Development
Director
Unit 4
179
Approved Façade Proposed Modifications By Applicant Director Determination • Stucco wall
• Stone chimney
• Thatch roof
• Half-timbers located near the edge of the gable.
• Vintage Vessel Green to be utilized as primary color
• Stucco wall
• Thatch roof
• Additional half-timbers near the gables, and
elimination of proposed patterns
• Elimination of proposed front door portico
• Custom muted yellow color.
• Removal of half-timbers at
the top of the primary entry
door, as circled in red.
• Color shall be modified to a
yellow hue, either Lemon
Twist, Goldfinch, or yellow
hue color proposed by the
applicant and approved by
the Community
Development Director prior
to issuance of final
occupancy.

Unit 5
180
Approved Façade Proposed Modifications By Applicant Director Determination • Stucco wall
• Stone chimney
• Thatch roof
• Half-timbers located on vertical west elevation.
• Bracing Blue to be utilized as primary color
• Shutters and other details
• Elimination of shutter
details
• Elimination of Portico on South
elevation
• Elimination of Stone Chimney
• Half-timbers utilized throughout
all elevations.
• Redish color for primary façade
• Reduce the number of half
timbers on the primary
entry elevation to the
satisfaction of the
Community Development
Director prior to the
issuance of final
occupancy.
• Proposed color by
applicant in their revised
package is satisfactory to
the Community
Development Director
Unit 6
181
Approved Façade Proposed Modifications By Applicant Director Determination • Stucco wall
• Thatch roof
• Stone utilized on portions of the facades
• Shutters/faux flue detail
• Peppery to be utilized as primary color
• Stucco wall
• Thatch roof
• Addition of Stone on west elevation
• Use of half-timbers
• Elimination of shutters and faux flue
• Addition of half “logs” on north elevation
• Change of color to “natural” finish
•
• Half-logs on shall be
removed or covered with
stucco, or similar
techniques to be approved
by the Community
Development Director.
• Color shall be modified to
a lighter red hue/clay color
either Chaise Mauve,
smoky salmon, or, other
hue color proposed by the
applicant and approved by
the Community
Development Director prior
to issuance of final
occupancy.

Unit 7
182
Approved Façade Proposed Modifications By Applicant Director Determination • Stucco wall
• Thatch roof
• Stone utilized on chimney
• Shutters
• Vintage Vessel to be utilized as primary color
• Elimination of the portico on the primary entities.
• Elimination of the use of half-timbers
• Addition of eave details with the use of logs
• Elimination of shutters
• Change of color to a custom, lighter green.
• Addition of detailing for windows and doors
Color should be modified to match
the proposed darker green color
through techniques proposed by
the applicant and approved by the
Community Development Director
prior to issuance of final
occupancy.

Unit 8
183
Approved Façade Proposed Modifications By Applicant Director Determination • Stucco wall
• Thatch roof
• Stone utilized on chimney
• Shutters/faux flue
• Bracing Blue to be utilized as primary color
• Elimination of proposed stucco wall
• Elimination of stone chimney
• Elimination of shutters /faux flue
• Addition of brick throughout all elevations
• Change of façade color to match darker reddish hue
bricks
• Addition of half-timbering
Proposed modifications are
approved as proposed.

Unit 9
184
Approved Façade Proposed Modifications By Applicant Director Determination • Stucco wall
• Thatch roof
• Stone utilized on chimney
• Use of half-timbers near gable
• Use of Sunrise, light yellow color
• Additional use of half-timbering on all elevations
• Change of façade color to darker yellow
• Elimination of dormers
• Elimination of upper windows
Half-timbers with curvatures along
multiple facades shall be removed
and patterns reduced as shown in
red circles to the satisfaction of
the Community Development
Director prior to the issuance of
final occupancy.

Chapel
185
Approved Façade Proposed Modifications By Applicant Director Determination • Stucco wall
• Slate roof
• Bell Tower
• Window and door details
• No color proposed, to be selected in the field
• Stucco wall remains
• Proposed use of stained-glass on all elevations
• Slate roof with color slate variant of red and white
versus the approved black
• Elimination of Bell Tower
• Use of stone on east elevation and portions of west,
south and north, limited to base only.
• Color banding of red and
white shall be removed
from the roof. Roof shall
consist of all grey/black
slate.
• The use of strong shall
continue on the west/south
elevations to the extent
feasible as approved by
the Community
Development Director.
• Existing color, white/cream
shall remain as painted.
186
Approved Façade Proposed Modifications By Applicant Director Determination • Use of sandstone color
Windmill
Proposed modifications are
consistent with northern European
design and is recommended to be
approved as proposed.
187
Approved Façade Proposed Modifications By Applicant Director Determination • Proposed windmill included blades, with stone, wood batten siding, and stucco on the base.
• Proposed colors were not determined.
• On building permit stucco white called out with patterned roof. • Proposed
use of brick base versus the stucco base
• Succo use on the elevated structure
• Replacement of slate roof and railings
• Use of faux thatched roof consistent with remaining
development
188

CITY COUNCIL STAFF REPORT
AGENDA ITEM: 8.a
MEETING DATE: October 13, 2025
SUBJECT: Agreement with Focus Point Emergency Management Consulting Services (FPEM) for Comprehensive Emergency Planning Services
PREPARED BY: Olivia Uribe-Mutal, Assistant to the City Manager DISCUSSION:

ALTERNATIVES:

FISCAL IMPACT:

ATTACHMENTS:
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CITY OF SOLVANG

PROFESSIONAL SERVICES AGREEMENT
PARTIES AND DATE. This Agreement is made and entered into this 13th day of October, 2025 (“Effective Date”) by and between the CITY OF SOLVANG, a Municipal Corporation and Charter City organized under the Constitution and laws of the State of California with its principal place of business at 1644 Oak Street, Solvang, CA 93463 (“City”) and Focus Point Emergency Management Consulting Services, a California Limited Liability Corporation, with its principal place of business at 16155 Sierra Lakes Parkway #160-715, Fontana, CA 92336 (“Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement. The parties hereto, in consideration of the mutual covenants contained herein, hereby agree to the following terms and conditions:

1.0 GENERAL PROVISIONS

1.01 Term: This agreement will become effective on the date of execution set forth below, and will continue in effect until terminated as provided herein.

1.02 Services : Consultant shall perform the scope of work (tasks) described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the project schedule which is also set forth in Exhibit A.

Consultant shall determine the method, details and means of performing the abovereferenced services.

Consultant may, at their own expense, employ such assistants and subconsultants, as Consultant deems necessary to perform the services required of Consultant by this agreement.

However, Consultant may not assign this agreement to any other person or entity in the performance of required project-related services, and the City may not control, direct or supervise Consultant’s assistants or employees in the performance of those services.

1.03 Standard of Performance: Consultant’s services shall be performed in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of Consultant’s profession currently practicing under similar conditions. Whenever the scope of work requires or permits approval by the City, it is understood to be approval solely for the purposes of conforming to the requirements of the scope of work and not acceptance of any professional or other responsibility for the work. Such approval does not relieve the Consultant of responsibility for complying with the standard of performance or laws, regulations, industry standards, or from liability for damages caused by negligent acts, errors, omissions, noncompliance with industry standards, or the willful misconduct of Consultant or its subcontractors. By delivery of completed work, Consultant certifies that the work conforms to the requirements of this contract and all applicable federal, state and local laws. If Consultant is retained to perform services requiring a license, certification, registration or other similar requirement under California law, Consultant shall maintain that license, certification, registration or other similar requirement throughout the term of this Contract.

1.04 Compensation: In consideration for the services to be performed by Consultant, City agrees to pay Consultant monetary consideration for professional services in accordance with the fee schedule set forth in Exhibit A. The parties agree that total compensation for fees and costs for the services detailed in Exhibit A shall not exceed the sum of $138,000, unless and until this Agreement is amended as provided herein. 2
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1.05 Billing/Payment Terms. All charges for Consultant’s services and authorized related reimbursable expenses shall be billed monthly, and all undisputed charges will be paid by City within 30 (thirty) days of receipt. The bills shall list all tasks under this Agreement, the task budget, project total budget, percentage completed for each task for that month, associated percentage billing against each task, and total billing for that month. In the event the Agreement is based on time & materials billing up to a not-to-exceed amount, the bill shall itemize by date all services and expenses provided during the invoice period (under this Agreement) including a brief description of the nature of work performed, the person or vendor performing them, the applicable billing rate, and the time expended. All Consultant service invoices must be approved by the City Manager prior to payment.

2.0 OBLIGATIONS OF CONTRACTOR

2.01 Contract Management and Service Performance: Principal shall serve as the project manager and will personally prepare, or direct and supervise the preparation of, all work product called for by this agreement. Consultant represents that it has the qualifications, experience and facilities to properly perform all services hereunder in a thorough, competent, timely, and professional manner and shall, at all times during the term of this Agreement, have in full force and affect all licenses required of it by law. Consultant agrees to devote the hours and the human resources necessary to timely perform the services set forth in this agreement in an efficient, professional, and effective manner.

2.02 Avoidance of Conflict of Interest.
(a) Consultant may represent, perform services for, and be employed by additional individuals or entities, in Consultant’s sole discretion, as long as the performance of these extracontractual services does not interfere with or present a conflict with City’s business or interfere with the timely performance and completion of Consultant’s services under this Agreement. (b) Consultant shall comply with all conflict of interest laws and regulations including, without limitation, the City’s Conflict of Interest Code (on file in the City Clerk’s Office). All officers, employees and/or agents of Consultant who will be working on behalf of the City pursuant to this Agreement may be required to file Statements of Economic Interest. Therefore, it is incumbent upon the Consultant to notify the City of any staff changes relating to this Agreement.
(c) In accomplishing the scope of services of this Agreement, all officers, employees and/or agents of the Consultant unless as indicated in Subsection (d), will be performing a very limited and closely supervised function, and therefore, unlikely to have a conflict of interest arise. No disclosures are required for any officers, employees, and/or agents of Consultant, except as indicated in Subsection (d). _____ (Initials).
(d) In accomplishing the scope of services of this Agreement, Consultant will be performing a specialized or general service for the City, and there is substantial likelihood that the Consultant’s work product will be presented, either written or orally for the purpose of influencing a governmental decision. As a result, the following persons shall be subject to the City’s Conflict of Interest Code.
_None_____________________

2.03 Tools and Instrumentalities: Consultant shall provide all tools and instrumentalities to perform the services under this agreement.
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2.04 Workers’ Compensation and Other Employee Benefits: City and Consultant intend and agree that Consultant is an independent contractor of City and agree that Consultant and Consultant’s employees and agents have no right to Workers’ Compensation and other Citysponsored employee benefits. Consultant agrees to provide Workers’ Compensation and other employee benefits, where required by law, for Consultant’s employees and agents. Consultant agrees to hold harmless and indemnify City for any and all claims arising out of any claim for injury, disability, or death of Consultant and any of Consultant’s employees or agents.

2.05 Indemnification
(a) Non-design, non-construction Professional Services: To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8), Consultant shall indemnify, defend, and hold harmless the City, and its elected officials, officers, employees, volunteers, and agents (“City Indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of the Consultant’s performance or Consultant’s failure to perform its obligations under this Agreement or out of the operations conducted by Consultant, including the City’s active or passive negligence, except for such loss or damage arising from the sole negligence or willful misconduct of the City. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant’s performance of this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City’s option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims. (b) Non-design, construction Professional Services: To the extent the Scope of Services involve a “construction contract” as that phrase is used in Civil Code Section 2783, this paragraph shall apply in place of paragraph (a). To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8), Consultant shall indemnify, defend, and hold harmless the City, and its elected officials, officers, employees, volunteers, and agents (“City Indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of the Consultant’s performance or Consultant’s failure to perform its obligations under this Agreement or out of the operations conducted by Consultant, except for such loss or damage arising from the active negligence, sole negligence or willful misconduct of the City. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant’s performance of this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City’s option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims.
(c) Design Professional Services: In the event Consultant is a “design professional”, and the Scope of Services require Consultant to provide “design professional services” as those phrases are used in Civil Code Section 2782.8, this paragraph shall apply in place of paragraphs (a) or (b). To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8) Consultant shall indemnify, defend and hold harmless the City and its elected officials, officers, employees, volunteers and agents (“City Indemnitees”), from and against all claims, damages, injuries, losses, and expenses including costs, attorney fees, expert consultant and expert witness fees arising out of, pertaining to or relating to, the negligence, recklessness or willful misconduct of Consultant, except to the extent caused by the sole negligence, active negligence or willful misconduct of the City. Negligence, recklessness or willful misconduct of any subcontractor employed by Consultant shall be conclusively deemed to be the negligence, recklessness or willful misconduct of Consultant unless adequately corrected by Consultant. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant’s performance of 4 XYZ Corporation
this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City’s option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims. In no event shall the cost to defend charged to Consultant under this paragraph exceed Consultant’s proportionate percentage of fault. However, notwithstanding the previous sentence, in the event one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, Consultant shall meet and confer with other parties regarding unpaid defense costs. (d) Payment by City is not a condition precedent to enforcement of the indemnities in paragraph (a), (b), or (c). In the event of any dispute between Consultant and City, as to whether liability arises from the active negligence, sole negligence or willful misconduct of the City or its officers, employees, or agents, Consultant will be obligated to pay for City’s defense until such time as a final judgment has been entered adjudicating the City as having been actively negligent, solely negligent or as having engaged in willful misconduct. Except as otherwise required by Civil Code Section 2782.8, Consultant will not be entitled in the absence of such a determination to any reimbursement of defense costs including but not limited to attorney’s fees, expert fees and costs of litigation. The provisions of this Section 2.05 shall survive completion of Consultant’s services or the termination of this Agreement.

2.06 Insurance: Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit B attached to and part of this agreement.

2.07 Campaign Contribution Disclosure: Pursuant to Government Code Section 84308, any party to a City proceeding (which includes, but is not limited to, all contracts with the City, other than competitively bid, labor, or personal employment contracts) must disclose on the record any campaign contributions made to a member of the City Council or other elected or appointed officer of the City, any candidate for elected office of the City, or any candidate for elective office of any other agency who is also an elected or appointed officer of the City in excess of $250 in the past 12 months. This disclosure requirement includes contributions by the party’s agent, such as a consultant, and aggregated contributions from persons or entities related to the party. Consultant is required to fill out and provide the attached Exhibit C ‘Applicant/Interested Party Campaign Contribution Disclosure Form’ with submission of this Agreement and to update this form after each contribution and no later than the beginning of any associated proceeding.

3.0 OBLIGATIONS OF CITY

3.01 Cooperation: City agrees to comply with all reasonable requests of Consultant necessary to the performance of Consultant’s duties under this agreement. City employees, agents and officers of the City agree to disclose all information relevant to this project to Consultant. Consultant shall be entitled to reasonably rely upon the accuracy and completeness of information furnished by City, provided that Consultant shall give City prompt written notice of any known defects in such information.

4.0 TERMINATION OF AGREEMENT

4.01 Termination Notice: Notwithstanding any other provision of this agreement, any party hereto may terminate this agreement, at any time, without cause, by giving at least 30 (thirty) days’ prior written notice to the other parties to this agreement.

4.02 Termination on Occurrence of Stated Events: This agreement shall terminate automatically on the occurrence of any of the following events:
5 XYZ Corporation
a. Sale of the business of any party;
b. The end of the 30 (thirty) days as set forth in section 4.01; c. End of the contract to which Consultant’s services were necessary; or d. Assignment of this agreement by Consultant without the consent of City. e. Death of any party.

4.03 Termination by any Party for Default: Should any party default in the performance of this agreement or materially breach any of its provisions, the non-breaching party, at its option, may terminate this agreement, immediately, by giving written notice of termination to the breaching party.

4.04 Termination: This agreement shall terminate on June 30, 2027, unless earlier extended as set forth in this Section. The City, with the agreement of Consultant, is authorized to extend the term of this agreement beyond the termination date, as needed, under the same terms and conditions as set forth in this agreement. Any such extension shall be in writing and be an amendment to this agreement.

5.0 SPECIAL PROVISIONS

5.01 Additional Tasks as May Be Assigned by the City Manager: Prior to initiating any Consultant work on matters relating to the purposes of this Agreement, but outside the Scope of Services for this Agreement, it shall be the responsibility of Consultant to obtain written approval of the City Manager, prior to initiation of such tasks.

5.02 Time Schedule: Consultant is to begin work upon receipt and execution of City contract. Consultant agrees to engage its best efforts to adhere strictly to the schedule set forth in Exhibit A and incorporated herein.

5.03 Work Outside Contract Scope: No payment for changed or additional work shall be made unless the changed or additional work has first been approved in writing by the City Manager and the parties have agreed upon the appropriate adjustment, if any, to the payment schedule and maximum payment amount for the changed or additional work. The Contract Manger may order changes or additions to the scope of work. Whether a change or addition to the scope of work is proposed by the Consultant or ordered by the City Manager, the parties shall in good faith negotiate an appropriate adjustment, if any, to the payment schedule and maximum payment for the changed or additional work. An approved change or addition, along with the payment adjustment, if any, will be effective upon an amendment to this contract executed by both parties. The amendment shall not render ineffective or invalidate unaffected portions of this contract.

5.04 Confidentiality:
(a) Confidential Nature of Information. Consultant shall treat all information obtained from the City in the performance of this contract as confidential and proprietary to the City.

Consultant shall treat all records and work product prepared or maintained by Consultant in the performance of this contract as confidential.
(b) Limitation on use and disclosure. Consultant agrees that it will not use any information obtained as a consequence of the performance of work for any purpose other than fulfillment of Consultant’s scope of work. Consultant will not disclose any information prepared for the City, or obtained from the City or obtained as a consequence of the performance of work to any person other than the City, or its own employees, agents or 6 XYZ Corporation
subcontractors who have a need for the information for the performance of work under this contract unless such disclosure is specifically authorized in writing by the City. (c) Security plan. If requested by the City Manager, Consultant shall prepare a security plan to assure that information obtained from the City or as a consequence of the performance of work is not used for any unauthorized purpose or disclosed to unauthorized persons.

Consultant shall advise the City of any request for disclosure of information or of any actual or potential disclosure of information.
(d) Survival. Consultant’s obligations under this paragraph shall survive the termination of this contract.

6.0 MISCELLANEOUS

6.01 Notices: Except as otherwise expressly provided by law, any and all notices or other communications required or permitted by this agreement or by law to be served on or given to any party to this agreement shall be in writing and delivered or, in lieu of such personal service, when deposited in the United States mail, first class postage prepaid, to the following address for each respective party:

PARTY ADDRESS
TO: CITY OF SOLVANG City of Solvang
1644 Oak Street
Solvang, CA 93463
Attention: City Clerk
Copy to: Chelsea O’Sullivan, City Attorney
Richards, Watson & Gershon
847 Monterey Street, Suite 206
San Luis Obispo, CA 93401
TO: CONSULTANT Focus Point Emergency Management Consulting Services 16155 Sierra Lakes Parkway #160-715, Fontana, CA 92336
Fay A. Glass, CEO/President
[email protected]

6.02 Governing Law: This agreement and all matters relating to this agreement shall be governed by the laws of the State of California in force at the time, should any need for interpretation of this agreement or any decision or holding concerning this agreement arise.

6.03 Binding Effect: This agreement shall be binding on and shall inure to the benefit of the heirs, executors, administrators, successors and assigns of the parties hereto, but nothing in this Section shall be construed as consent by City to any assignment of this agreement or any interest in the agreement.

6.04 Remedies: The remedies set forth in this agreement shall not be exclusive, but shall be cumulative with, and in addition to, all remedies now or hereafter allowed by law or equity.

6.05 Due Authority: The parties hereby represent that the individuals executing this agreement are expressly authorized to do so on and in behalf of the parties.

6.06 Ownership of Work Product: Upon delivery, the work product, including without limitation, all original reports, writings, recordings, drawings, files, and detailed calculations 7 XYZ Corporation
developed under this contract are the property of the City. Consultant agrees that all copyrights, which arise from creation of the work pursuant to this contract, shall be vested in the City and waives and relinquishes all claims to copyright or other intellectual property rights in favor of the City. City acknowledges that its use of the work product is limited to the purposes contemplated by the scope of work and that the Consultant makes no representation of the suitability of the work product for use in or application to circumstances not contemplated by the scope of work.

6.07. Integration and Modification:
(a) This contract represents the entire understanding and agreement of the City and Consultant as to those matters contained herein. This agreement correctly sets forth the obligations of the parties hereto to each other as of the date of this agreement. All agreements or representations respecting the subject matter of this agreement not expressly set forth or referred to in this agreement are null and void. No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder. This contract may not be modified, amended, or altered except in writing signed by the City and Consultant.
(b) In the event of any conflict between the terms of this agreement and the terms of an exhibit, the terms of this agreement shall control, even if the exhibit purports to modify this agreement. In the event an exhibit incorporates by reference any additional physical documents, websites, web links or other electronic location not under the control of the City, the parties agree that such additional documents shall have no impact on this agreement and shall be deemed to be void unless actually attached to the exhibit that purports to incorporate such additional document. Notwithstanding the foregoing sentence, the provisions of Section 2.05 of this agreement shall not be altered, amended, limited or otherwise affected in any manner by any language included in an exhibit to this agreement, even if such exhibit purports to affect the provisions of Section 2.05.

Furthermore, any attempt to limit liability to the City that is expressed in an exhibit shall have no force or effect unless City has expressly agreed to such limitation by providing the initials of its authorized representative here: ___________.

6.08. Advice of Counsel: The parties agree that they are aware that they have the right to be advised by counsel with respect to the negotiations, terms, and conditions of this contract, and that the decision of whether or not to seek the advice of counsel with respect to this contract is a decision which is the sole responsibility of each of the parties hereto. This contract shall not be construed in favor or against either party by reason of the extent to which each party participated in the drafting of the contract.

6.09. Independent Review: Each party hereto declares and represents that in entering this contract it has relied and is relying solely upon its own judgment, belief and knowledge of the nature, extent, effect and consequence relating thereto. Each party further declares and represents that this contract is being made without reliance upon any statement or representation not contained herein of any other party, or any representative, agent, or attorney of any other party.

6.10. Attorney Fees: In the event of any controversy, claim or dispute between the parties hereto, arising out of or relating to this agreement, or the breach hereof, the prevailing party shall be entitled, in addition to other such relief as may be granted, to a reasonable sum as and for attorney fees.

6.11 No waiver: The waiver of any breach by any party of any provision of this agreement shall not constitute a continuing waiver or a waiver of any subsequent breach of this agreement. 8 XYZ Corporation

6.12. Assignment: This agreement is specifically not assignable by Consultant to any person or entity. Any assignment or attempt to assign by Consultant whether it be voluntary or involuntary, by operation of law or otherwise, is void and is a material breach of this agreement, giving rise to a right to terminate as set forth in Section 4.03.

6.13. Time for Performance: Except as otherwise expressly provided for in this agreement, should the performance of any act required by this agreement to be performed by either party be prevented or delayed by reason by any act of God, strike, lockout, labor trouble, inability to secure materials, epidemics, pandemics, or any other cause, except financial inability, which is the fault of the party required to perform the act, the time for performance of the act will be extended for a period of time equivalent to the period of delay and performance of the act during the period of delay will be excused: provided, however, that nothing contained in this Section shall exclude the prompt payment by either party as required by this agreement of the performance of any act rendered difficult or impossible solely because of the financial condition of the party required to perform the act.

6.14 Severability: Should any provision of this agreement be held by a court of competent jurisdiction or by a legislative or rulemaking act to be either invalid, void or unenforceable, the remaining provisions of this agreement shall remain in full force and effect, unimpaired by the holding, legislation or rule.

6.15. Construction: The parties agree that each has had an opportunity to have their counsel review this agreement and that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this agreement or any amendments or exhibits thereto. The captions of the sections are for convenience and reference only, and are not intended to be construed to define or limit the provision to which they relate.

6.16. Amendments: Amendments to this agreement shall be in writing and shall be made only with the mutual written consent of all the parties to this agreement.

6.17. Signatures: The individuals executing this contract represent and warrant that they have the legal capacity and authority to do so on behalf of their respective legal entities.

IN WITNESS WHEREOF, the parties have executed this contract on the following date.

CITY OF SOLVANG Focus Point Emergency Management
Consulting Services, LLC

Randy Murphy, City Manager Fay A. Glass, CEO/President
ATTEST: APPROVED AS TO FORM
Richards, Watson & Gershon

Annamarie Porter, City Clerk Chelsea O’Sullivan, City Attorney 9 XYZ Corporation

EXHIBIT A

SCOPE OF WORK,

FEE SCHEDULE
&

PROJECT SCHEDULE
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EXHIBIT B

INSURANCE REQUIREMENTS
Prior to the beginning of and throughout the duration of the Work, Consultant will maintain insurance in conformance with the requirements set forth below. Consultant will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth here, Consultant agrees to amend, supplement or endorse the existing coverage to do so. Consultant acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to City in excess of the limits and coverage required in this agreement and which is applicable to a given loss, will be available to City.

Consultant shall provide the following types and amounts of insurance:

Commercial General Liability Insurance using Insurance Services Office “Commercial General Liability” policy form CG 00 01, or a City approved equivalent. Defense costs must be paid in addition to limits. There shall be no cross liability exclusion for claims or suits by one insured against another. Limits are subject to review but in no event less than $1,000,000 per occurrence and in the aggregate.

Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including symbol 1 (Any Auto) or the equivalent. Limits are subject to review, but in no event to be less than $1,000,000 per accident. If Consultant owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If Consultant or Consultant’s employees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such person.

Workers Compensation on a state-approved policy form providing statutory benefits as required by law with employer’s liability limits no less than $1,000,000 per accident or disease.

Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the consultant and “Covered Professional Services” as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer’s duty to defend. The policy retroactive date shall be on or before the effective date of this agreement.

Insurance procured pursuant to these requirements shall be written by insurers that are admitted carriers in the state of California and with an A.M. Bests rating of A- or better and a minimum financial size VII.

General conditions pertaining to provision of insurance coverage by Consultant. Consultant and City agree to the following with respect to insurance provided by Consultant:

1. Consultant agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials, employees and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992, or a City approved equivalent. Consultant also agrees to require all contractors, and subcontractors to do likewise.

2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or Consultant’s employees, or agents, from waiving the right of subrogation prior to a loss. Consultant agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise.

3. All insurance coverage and limits provided by Consultant and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement 12 XYZ Corporation
or any other agreement relating to the City or its operations limits the application of such insurance coverage.

4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing.

5. Consultant’s general liability policy shall not contain any provision or definition that would serve to eliminate so-called “third party action over” claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor.

6. All coverage types and limits required are subject to approval, reasonable modification and reasonable additional requirements by the City, as the need arises. Consultant shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City’s protection without City’s prior written consent.

7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant’s general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Consultant or deducted from sums due Consultant, at City option.

8. Certificate(s) are to reflect that the insurer will provide 30 days notice to City of any cancellation of coverage by the carrier.

9. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Consultant or any subcontractor, is intended to apply first and on a primary, noncontributing basis in relation to any other insurance or self insurance available to City.

10. Consultant agrees to require that subcontractors, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage required of Consultant. Consultant agrees to monitor and review all such coverage and assumes responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review.

11. If Consultant’s existing coverage includes a deductible or self-insured retention, the deductible or selfinsured retention must be declared to the City. At that time the City shall review options with the Consultant, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions. Consultant shall be responsible for paying any deductibles or self-insured retentions on its policies.

12. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increased benefit to City.

13. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement. 13 XYZ Corporation

14. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard.

15. Consultant will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect.

16. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Consultant’s insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five days of the expiration of the coverages.

17. The provisions of any workers’ compensation or similar act will not limit the obligations of Consultant under this agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents.

18. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all-inclusive.

19. These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such.

20. The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section.

21. Consultant agrees to be responsible for ensuring that no contract used between itself and its subconsultants reserves the right to charge City or Consultant for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements.

There shall be no recourse against City for payment of premiums or other amounts with respect thereto.

22. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City.
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REQUEST FOR PROPOSALS (RFP) FOR SOLVANG

COMPREHENSIVE EMERGENCY PLANNING SERVICES

FOCUS POINT EMERGENCY MANAGEMENT CONSULTING

SERVICES RESPONSE
Prepared by:

Fay A. Glass / CEO - President
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Contents
A. Cover Letter.............................................................................................................................4 B. Qualification Statements: .......................................................................................................6 Personnel and Qualifications: .....................................................................................................6 Team and Organizational Structure: ...........................................................................................8 Organizational Structure and Team Roles:..................................................................................8 Team Experience Collectively: ....................................................................................................9 Client References: .....................................................................................................................10 C. Project Approach, Management Approach/Subjective Statements.....................................12 Project Understanding:.............................................................................................................12 Project Approach by Phase:......................................................................................................12 Phase 0: Project Kickoff & Document Review (Month 1)......................................................12 Phase 1: Emergency Operations Plan (EOP) Update & EOC Inventory (Months 1–8) ..........13 Phase 2: Continuity of Operations Plan (COOP) Development (Months 6–12)....................14 Phase 3: Emergency Staff Training & Exercises (Months 12–18)..........................................15 Phase 4: Public & Interagency Engagement (Months 1–18, Ongoing)................................15 Optional Phase 5: EOC Design Consultation .........................................................................16 Solvang Comprehensive Emergency Planning Services – Project Gantt Chart.....................17 Visual Layout:........................................................................................................................17 Internal Project Management Methods: ..............................................................................17 Integration of Federal and State Requirements:...................................................................18 Tailored Approach for Solvang:.............................................................................................18 Team Qualifications:..............................................................................................................19 Key Personnel:......................................................................................................................19 Qualification Statement – FPEM Consulting Services...........................................................22 Relevant Project Experience.................................................................................................22 Schedule – City of Solvang Comprehensive Emergency Planning Services..........................25 Proposed Delivery Strategy...................................................................................................26 Cost Structure & Narrative – City of Solvang Comprehensive Emergency Planning Services ..............................................................................................................................................27 Attachment A - SAMPLE City of Solvang Professional Services Agreement..................................31 Attachment B – Insurance Requirements.....................................................................................32 Attachment B – Insurance Requirements - Auto ..........................................................................33 Attachment C – Campaign Disclosure Form..................................................................................34 Attachment D - Staff Resumes......................................................................................................35 Attachment E: Acknowledgement of Receipt – Addendum 1 & 2................................................40 16 3
Thank You...........................................................................................................................41 17 4
A. Cover Letter
September 22, 2025
To: City of Solvang
Attn: Olivia Uribe Mutal
1644 Oak Street
Solvang, CA 93463
Email: [email protected]
From: Focus Point Emergency Management Consulting Services 16155 Sierra Lakes Parkway #160-715
Fontana, CA 92336
Email: [email protected]
Phone: (909) 553-1290
Dear Ms. Uribe Mutal,
On behalf of Focus Point Emergency Management Consulting Services (FPEM Consulting), I am pleased to submit our proposal for Comprehensive Emergency Planning Services in response to the City of Solvang’s Request for Proposals.

FPEM Consulting is a California-based, minority female-owned firm with over 30 years of combined experience in emergency management, continuity planning, and stakeholder engagement. We specialize in delivering FEMA- and Cal OES-compliant planning tools, customized training programs, and actionable strategies that empower local governments to prepare, respond, and recover effectively.

We are committed to providing high-quality service—on time and within budget and have a proven record of success with municipalities across California. Our proposal includes all required forms, a detailed work plan, staffing qualifications, and supporting documentation that demonstrate our understanding of Solvang’s unique risk profile and operational needs.

We acknowledge receipt of all addenda issued in connection with this RFP and affirm our readiness to collaborate with City staff, elected officials, and community stakeholders throughout the project lifecycle.

Please direct all correspondence regarding this proposal to:

Fay A. Glass, CEO/President
Focus Point Emergency Management Consulting Services
16155 Sierra Lakes Parkway #160-715
18 5
Fontana, CA 92336
Phone: (909) 553-1290
Email: [email protected]
If you have any questions or require additional information, please do not hesitate to contact me directly. We appreciate the opportunity to support the City of Solvang in strengthening its emergency preparedness and resilience, and we look forward to the possibility of working together.

Sincerely,
Fay A. Glass, CEO/President
Focus Point Emergency Management Consulting Services LLC 16155 Sierra Lakes Parkway #160-715
Fontana, CA 92336
Phone: (909) 553-1290
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B. Qualification Statements:

Personnel and Qualifications:

Focus Point Emergency Management Consulting Services (FPEM Consulting) brings together an experienced and credentialed team with a proven history in emergency planning, continuity of operations, stakeholder engagement, and project management. Our personnel have successfully led and supported projects across California that mirror the scope and complexity of Solvang’s Comprehensive Emergency Planning Service’s needs. Together, the FPEM team offers a balanced blend of strategic leadership, technical expertise, administrative support, and community engagement.

Fay A. Glass, President & Project Manager
Ms. Fay A. Glass serves as President and Project Manager for FPEM Consulting, bringing over 30 years of combined experience in emergency management, continuity planning, disaster preparedness, and public sector coordination. She holds a Master of Arts in Management and a Bachelor of Science in Business Management and is a certified Emergency Management Specialist through the California Specialized Training Institute (CSTI). Additionally, Ms. Glass has completed the FEMA Professional Development Series, further underscoring her expertise in disaster operations, planning, and recovery.

Ms. Glass has experience of local government at the city, county, state, and federal levels, providing her with a comprehensive understanding of intergovernmental collaboration and compliance requirements:
• City-Level: Coordinated directly with municipal emergency managers, law enforcement, and city departments to develop evacuation procedures, sheltering plans, and continuity operations.
• County-Level: Partnered with county emergency services and human services agencies to design regional evacuation frameworks and conduct multi-jurisdictional planning initiatives.
• State-Level: Collaborated with the California Governor’s Office of Emergency Services (Cal OES) on plan alignment, hazard mitigation strategies, and state emergency preparedness standards.
• Federal-Level: Applied FEMA guidance, standards, and training to ensure local emergency plans meet federal requirements for compliance and funding eligibility.

As Project Manager, Ms. Glass provides strategic oversight, ensures compliance with FEMA and Cal OES standards, and serves as the primary liaison with City of Solvang stakeholders. She will guide all phases of the project, from risk assessments and stakeholder engagement to planning development, training, and exercises. Her leadership ensures Solvang’s emergency plans will be comprehensive, actionable, and adaptable to evolving risks and hazards.

Carolyn Glass, Project Coordinator
Ms. Carolyn Glass brings strong project coordination and administrative management skills that support seamless project delivery for FPEM. She is responsible for day-to-day project administration, including budget management, payroll processing, invoice tracking, and logistical coordination of meetings, workshops, and training events. In addition, she manages scheduling, 20 7
stakeholder communications, and ensures the timely preparation of project documents and deliverables.

Ms. Glass also oversees FPEM’s outreach platforms, including the firm’s presence on Facebook, Twitter, Instagram, and LinkedIn, ensuring professional communications and stakeholder engagement. She has with extensive knowledge and application of ICS, SEMS, and NIMS principles, enhancing her understanding of disaster operations and emergency management fundamentals. With a sharp eye for detail, Ms. Glass facilitates precise task execution and optimizes efficiency, thereby contributing to the seamless progression of every phase within the project.

Torrie Lozano, Administrative Coordinator
Ms. Torrie Lozano is a seasoned public service professional with over 20 years of experience in local government, bringing a strong background in contract compliance, auditing, program oversight, and emergency management support. She has successfully conducted compliance audits, led RFP evaluations, and monitored work order performance to ensure strict adherence to regulatory standards and organizational policies.

Her expertise includes interpreting and applying Federal, State, and County regulations, preparing and delivering presentations for diverse stakeholder groups, and serving as a trusted liaison between city residents, elected officials, and local, state, and federal agencies. Ms. Lozano has played an integral role in coordinating projects that require cross-jurisdictional collaboration, ensuring accountability and transparency in program execution.

In addition to her administrative and compliance experience, Ms. Lozano possesses knowledge of emergency management principles, with a solid understanding and application of the Incident Command System (ICS), Standardized Emergency Management System (SEMS), and National Incident Management System (NIMS). She supports planning, training, and coordination efforts that align with federal, state, and local emergency management standards, strengthening organizational preparedness and operational readiness.

Her effective communication, organizational, and analytical skills allow her to manage complex programs while fostering collaboration among diverse stakeholders. Ms. Lozano’s dedication to public service, coupled with her emergency management knowledge, ensures she brings added value to initiatives that prioritize community safety, resilience, and regulatory compliance.

Sindya Zuniga, Administrative Coordinator & Communications Specialist Ms. Sindya (“Sindy”) Zuniga is a versatile administrative and communications professional with a growing specialization in emergency management. At FPEM Consulting, she plays a vital role in project communications and community engagement, particularly through the development of FPEM’s monthly newsletter, stakeholder updates, and social media presence. Her work ensures consistent, clear, and engaging messaging that supports both internal coordination and external outreach for emergency planning projects.

Over the past year, Ms. Zuniga has contributed to administrative coordination, content development, and marketing strategies that expand the reach and impact of FPEM’s emergency preparedness initiatives. She integrates her communications expertise with a strong understanding of emergency management frameworks, applying knowledge of the Incident Command System (ICS), Standardized Emergency Management System (SEMS), and the National Incident Management System (NIMS) to ensure all outreach and coordination efforts align with federal, state, and local standards.
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Her expertise includes newsletter writing and design, content editing, email marketing, event coordination, and stakeholder engagement. She is proficient in Microsoft Office Suite, Canva, Mailchimp, and Google Workspace, and demonstrates the ability to manage multiple priorities while maintaining accuracy and timeliness in support of complex emergency management projects.

Ms. Zuniga is pursuing a Bachelor of Science in Business Administration at California State University, San Bernardino. Her creativity, organizational expertise, and understanding of ICS, SEMS, and NIMS make her an asset to Solvang’s emergency planning, ensuring stakeholder engagement is clear and compliant.

Smart Hire, Virtual Administrative Support Partner
Smart Hire supplements the FPEM team with dedicated virtual administrative services, including data entry, document formatting, research support, and internal tracking. This partnership allows the project team to maintain efficiency, accuracy, and responsiveness throughout the project lifecycle. By leveraging Smart Hire’s expertise, FPEM ensures that deliverables are professionally prepared, deadlines are met, and staff capacity remains focused on high-value project tasks.

Team and Organizational Structure:

Lead Firm: Focus Point Emergency Management Consulting Services (FPEM Consulting) Focus Point Emergency Management Consulting Services, LLC (FPEM Consulting), established in 2016, is a minority woman-owned firm based in Southern California specializing in emergency management, disaster preparedness, continuity of operations, and stakeholder engagement. With over 30 years of combined experience, FPEM has successfully developed emergency operations and evacuation plans for municipalities, private organizations, utilities, and community associations. The firm has earned a reputation for delivering high-quality, compliant, and actionable plans that strengthen resilience and protect communities.

For the City of Solvang Comprehensive Emergency Planning Services project, FPEM Consulting will serve as the prime contractor, holding full responsibility for project management, plan development, stakeholder coordination, compliance, and deliverable completion.

Organizational Structure and Team Roles:

FPEM Consulting Services has assembled a highly skilled and experienced project team designed to ensure accountability, efficiency, and seamless delivery of services. Our organizational structure promotes clear lines of responsibility, robust quality assurance, and effective stakeholder collaboration.

Fay A. Glass – President & Project Manager
Ms. Glass brings over 30 years of combined emergency management experience and provides executive leadership, strategic oversight, and quality assurance for the project. She ensures all deliverables align with FEMA, Cal OES, and local government standards, serving as the primary client liaison. Ms. Glass leads to stakeholder engagement, facilitates collaborative planning processes, and drives the project to timely and successful completion.

Carolyn Glass – Project Coordinator
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Ms. Glass oversees administrative, logistical, and operational functions of the project. She oversees budgets, schedules, workshops, and documentation. She ensures milestones are met, workshops are executed smoothly, and reporting is accurate, comprehensive, and on time.

Torrie Lozano – Administrative Coordinator
Ms. Lozano contributes expertise in compliance, regulatory interpretation, and contract oversight, ensuring the plan meets both statutory and audit-ready requirements. She provides critical input into plan development with an emphasis on regulatory alignment, risk reduction, and continuity of operations strategies.

Sindya Zuniga – Administrative Coordinator & Communications Specialist Ms. Zuniga leads project communications, community engagement, and stakeholder messaging.

She develops newsletters, outreach materials, and engagement content to ensure consistent, professional, and accessible communication. Her ability to translate complex emergency management information into community-focused messaging strengthens stakeholder participation and public awareness.

Smart Hire – Virtual Administrative Support Partner
Smart Hire provides flexible, scalable support to the project team, handling data entry, document formatting, and internal tracking functions. Their contributions improve efficiency, maintain document accuracy, and allow the project team to remain agile and responsive throughout the project lifecycle.

Resource Allocation & Focus
FPEM’s organizational structure strategically aligns staff expertise to maximize project outcomes:
• Project Management & Plan Development (60%) – Led by Fay A. Glass, with compliance and continuity support from Torrie Lozano.
• Administrative Coordination & Logistics (20%) – Managed by Carolyn Glass, with operational support from Smart Hire.
• Stakeholder Engagement & Communications (20%) – Directed by Fay A. Glass and executed by Sindya Zuniga.

Team Experience Collectively:

The FPEM team has a proven record of delivering comprehensive emergency plans across public, private, and nonprofit sectors. Key relevant projects include:
• Poblano Energy Storage System (BESS) Emergency Operation Plan (EOP) – City of Rialto
FPEM developed an Emergency Operations Plan for a utility-scale battery energy storage facility. This project required technical hazard identification, response protocols for unique energy-related risks, and coordination with city officials and first responders.

Deliverables aligned with FEMA and industry standards, demonstrating FPEM’s ability to adapt planning to specialized infrastructures.
• Emergency Operations & Evacuation Plan – CZ Master Association (Coto de Caza Community)
FPEM is developing a comprehensive Emergency Operations and Evacuation Plan for a large-scale residential community. This project required direct engagement with 23 10
homeowners’ association leadership, security contractors, law enforcement, and residents.

The team facilitated risk assessments, designed evacuation strategies, and established communication and sheltering protocols tailored to a unique, private community environment.
• Tri-Cities Regional Evacuation Plan – Cities of Moorpark, Simi Valley, and Thousand Oaks
FPEM successfully managed a multi-jurisdictional project involving three municipalities and Ventura County agencies. The project required extensive stakeholder workshops, collaborative task forces, and the integration of GIS mapping into regional evacuation strategies. The completed plan improved interoperability, clarified roles, and created a unified framework for regional response and evacuation.

Collectively, these projects demonstrate the team’s ability to:
• Manage multi-stakeholder and multi-jurisdictional planning efforts. • Address both public sector and private/community sector need. • Develop actionable plans that align with FEMA, Cal OES, and local standards. • Ensure deliverables are practical, compliant, and sustainable over time.

Client References:

Project: Poblano Energy Storage System (BESS) Emergency Operations Plan (EOP) • Organization: EPC Services
• Address: 10851 North Black Canyon Highway, Suite 620, Phoenix, AZ 85029 • Telephone: (480) 356-0747
• Contact: Ken Penney – [email protected]
• Project Description: FPEM Consulting was contracted to develop an Emergency Operations Plan for the Poblano Battery Energy Storage System located in the City of Rialto. The project required coordination with energy sector stakeholders, City officials, and emergency services to address risks unique to battery energy storage facilities. The EOP provides guidance for hazard identification, response protocols, evacuation procedures, and recovery actions specific to large-scale energy storage operations.

Deliverables were designed to align with FEMA, Cal OES, and industry best practices, ensuring a safe and coordinated response framework.
• Status: Completed
• Amount: $45,000
Project: Emergency Operations & Evacuation Plan (EOP) – CZ Master Association, Coto de Caza Community
• Organization: CZ Management (Via Coto de Caza)
• Address: 30021 Tomas Suite 100, Rancho Santa Margarita, CA 92688 • Telephone: (949) 504-5693
• Contact: Andy Larkin – [email protected]
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• Project Description: FPEM Consulting partnered with the CZ Master Association to develop a comprehensive Emergency Operations and Evacuation Plan for the Coto de Caza community. The project included extensive stakeholder engagement with community leaders, security services, and local law enforcement (CHP and Orange County Sheriff’s Department). FPEM facilitated workshops, conducted risk assessments, and began drafting plan components covering disaster response, evacuation routes, sheltering, and communication protocols. Once finalized, this plan will serve as a critical tool for HOA leadership and residents, enhancing the safety and resilience of a unique and expansive community.
• Status: In-progress Stage
• Amount: $20,000
Project: Tri-Cities Regional Evacuation Plan – Cities of Moorpark, Simi Valley, and Thousand Oaks
• Organization: City of Moorpark – Roger Pichardo
• Address: 799 Moorpark Ave, Moorpark, CA 93021
• Telephone: (805) 517-6200
• Contact: [email protected]
• Project Description: FPEM Consulting successfully developed a Regional Evacuation Plan for the Tri-Cities of Moorpark, Simi Valley, and Thousand Oaks. This complex project involved coordinating with three municipalities, Ventura County agencies, and regional partners to establish unified evacuation strategies. FPEM facilitated working groups, task force meetings, site visits, and stakeholder workshops to gather insights and ensure alignment across jurisdictions. The final plan includes detailed GIS mapping, resource coordination strategies, shelter/mass care planning, and clear evacuation protocols. This project demonstrated FPEM’s ability to manage multi-jurisdictional planning efforts and deliver a product that enhances safety, interoperability, and resilience. • Status: Completed
• Amount: $80,000
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C. Project Approach, Management Approach/Subjective
Statements
Project Understanding:

The City of Solvang requires a comprehensive, phased emergency planning initiative that strengthens preparedness across the full spectrum of emergency management—planning, continuity, training, operational capacity, and community engagement. As a tourism-driven city, Solvang faces distinct challenges, including a high volume of transient visitors unfamiliar with local evacuation procedures, rural evacuation routes with limited capacity, and the need for seamless coordination with county, regional, and state partners during a crisis.

Focus Point Emergency Management Consulting Services (FPEM) understands these dynamics and is prepared to deliver tailored, high-quality solutions. Our approach is rooted in FEMA CPG 101 v3.0 standards, Cal OES guidance, SEMS/NIMS frameworks, HSEEP compliance, and ADA accessibility requirements while also ensuring all materials meet WCAG 2.1 AA and Section 508 standards. This ensures that emergency planning documents, training resources, and communication strategies are inclusive, compliant, and accessible to the widest possible audience.

To maximize efficiency and collaboration, FPEM leverages secure, cloud-based tools such as JotForm for structured data collection, SharePoint for document management and controlled stakeholder access, and SurveyMonkey for post-training evaluations and community feedback.

These platforms provide scalability, transparency, and streamlined communication throughout the project lifecycle.

Our methodology blends technical expertise with stakeholder facilitation to produce deliverables that are not only compliant, but actionable, user-friendly, and scalable to Solvang’s specific operating environment. Each phase will emphasize practical application, from tabletop exercises to continuity planning and community engagement strategies, ensuring Solvang is prepared for both day-to-day readiness and large-scale emergencies.

FPEM’s commitment is to provide the City with a comprehensive, accessible, and sustainable emergency management program that builds internal capacity, strengthens regional coordination, and enhances resilience for both residents and visitors.

Project Approach by Phase:

Phase 0: Project Kickoff & Document Review (Month 1)
This foundational phase establishes alignment, transparency, and readiness, ensuring a strong framework for all subsequent work. FPEM will ground its approach in FEMA CPG 101 v3.0 standards, Cal OES guidance, SEMS/NIMS frameworks, HSEEP compliance, and ADA accessibility requirements, while also ensuring that all materials and tools are fully WCAG 2.1 AA/Section 508 compliant for inclusivity and accessibility.

Key Activities
• Kickoff Meeting – Convene with City leadership, department heads, and key stakeholders to confirm project scope, roles, responsibilities, communication protocols, and success measures.
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• Collaboration Infrastructure – Deploy a secure SharePoint portal for centralized document management, version control, milestone tracking, and transparent communication with stakeholders.
• Data Collection – Utilize custom JotForm surveys to capture departmental input on essential functions, staffing, resources, and operational priorities, ensuring data is structured, exportable, and easy to analyze.
• Baseline Review – Conduct a thorough review of existing plans (EOP, COOP, annexes, hazard analyses, city planning documents) to identify strengths, gaps, and compliance issues relative to FEMA, Cal OES, SEMS/NIMS, and ADA standards. • Project Work Plan – Deliver a detailed roadmap outlining timelines, deliverables, engagement strategies, and performance measures to guide project execution with precision.
• Stakeholder Engagement Feedback – Implement SurveyMonkey to gather structured feedback from City staff and partners after the kickoff, ensuring continuous alignment and responsiveness to stakeholder needs.

Added Value
By integrating SharePoint for collaboration, JotForm for structured data collection, and SurveyMonkey for stakeholder evaluation, FPEM reduces administrative burden on City staff while enhancing efficiency, transparency, and accountability. This approach builds trust early, incorporates all perspectives, and establishes a solid foundation for accessible, compliant, and actionable emergency planning tailored to the City’s operational environment.

Phase 1: Emergency Operations Plan (EOP) Update & EOC Inventory (Months 1–8) FPEM will deliver a modernized, FEMA- and Cal OES-compliant Emergency Operations Plan (EOP) designed for practical usability under real-world conditions. This phase ensures the City of Solvang achieves both regulatory compliance and operational readiness, with a plan that is accessible, actionable, and fully department owned.

Key Activities
• Localized THIRA – Conduct a Threat and Hazard Identification and Risk Assessment tailored to Solvang’s hazard profile, including wildfire, flooding, public safety power shutoffs (PSPS), utility disruption, and mass evacuation challenges. • Legislative Integration – Update the City’s 2014 EOP to incorporate current state requirements (SB 160, AB 477, AB 2311) as well as FEMA CPG 101 v3.0, SEMS/NIMS, Cal OES, HSEEP compliance, and ADA accessibility standards. • Streamlined Annexes – Review, reorganize, and modernize the City’s existing annexes into concise, department-driven, and action-oriented resources. Annexes will be updated and expanded based on stakeholder input to include:
o Wildfire Annex
o Public Safety Power Shutoff (PSPS) Annex
o Flooding Annex
o Mass Care Annex
o Evacuation Annex
o Public Information Annex
All annexes will be WCAG 2.1 AA/Section 508 compliant, ensuring accessibility for all staff and community stakeholders.
• Engagement Workshops – Facilitate monthly workshops with department leads and key stakeholders to validate and refine content, ensuring collaboration, ownership, and practical alignment.
• Operational Tools – Develop activation checklists, decision matrices, and quickreference guides to make the EOP an operational manual, not just a compliance document. 27 14
• EOC Assessment – Conduct a comprehensive Emergency Operations Center (EOC) inventory covering layout, equipment, software, staffing models, and technology requirements.
• Gap Analysis Report – Deliver a prioritized report identifying gaps in capability and compliance, with recommendations, cost estimates, and potential funding strategies.

Added Value
This phase moves far beyond static plan writing. By integrating current annexes, building operational tools, applying accessibility standards, and capturing stakeholder input, FPEM ensures the EOP is a living, functional document. It equips staff with the tools and confidence to respond effectively during emergencies while ensuring the City of Solvang remains aligned with local, state, and federal best practices.

Phase 2: Continuity of Operations Plan (COOP) Development (Months 6–12) FPEM will design and deliver a scalable, department-driven Continuity of Operations Plan (COOP) that ensures Solvang can maintain essential functions and services during and after any disruption. This phase focuses on operational resilience, interdepartmental ownership, and compliance with FEMA COOP guidance.

Key Activities
• Business Impact Analysis (BIA) & Risk Assessment (RA): Conduct a comprehensive BIA and RA for each department to identify critical functions, potential vulnerabilities, resource dependencies, and the operational impacts of various hazard scenarios. This ensures the COOP is data-driven, risk-informed, and aligned with city priorities. • Departmental Data Collection – Leverage secure digital tools (e.g., JotForm) to gather critical service data, including essential functions, alternate facilities, vital records, IT dependencies, staffing structures, and succession planning. • Facilitated COOP Workshops – Conduct structured scenario-based workshops with department leaders to develop customized, actionable COOP strategies that reflect realworld operational realities. • Continuity Protocols Development – Document IT disaster recovery strategies, vital records protection procedures, staff notification and communication protocols, and continuity of leadership measures.
• Comprehensive COOP Deliverable – Provide a citywide COOP featuring embedded departmental templates, step-by-step recovery checklists, reconstitution procedures, and a clear framework for activating continuity protocols during prolonged disruptions. • Integration with EOP Framework – Align the COOP with FEMA Continuity Guidance Circulars (CGC), HSEEP principles, SEMS/NIMS standards, and the City’s Emergency Operations Plan (EOP) to ensure seamless activation and cross-plan interoperability.

Added Value
This phase goes beyond compliance by building institutional resilience and protecting the continuity of government operations. By safeguarding critical services, Solvang will be equipped to sustain public trust, maintain essential community lifelines, and ensure continuity of governance even under extended crisis conditions.
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Phase 3: Emergency Staff Training & Exercises (Months 12–18) FPEM Consulting Services will lead Phase 3 to ensure Solvang’s emergency personnel are fully prepared to implement the Emergency Operations Plan (EOP) and Continuity of Operations Plan (COOP). Our approach combines best-practice training methodologies with advanced collaboration and evaluation tools to maximize effectiveness and long-term impact. • Customized, Section-Specific Training Programs: FPEM will develop ICS/NIMS/SEMS-aligned curricula tailored to Solvang’s organizational structure, including interactive presentations, practical job aids, and quick-reference tools. Training will be delivered role-specifically to all EOC sections:
o Command Staff: Executive leadership, policy direction, and high-pressure decision-making.
o Operations Section: Field coordination, resource deployment, and situational awareness.
o Planning Section: Incident action planning, information management, and documentation.
o Logistics Section: Resource procurement, facility support, and communication systems management.
o Finance/Administration Section: Cost tracking, contracts, timekeeping, and reimbursement documentation.
• Scenario-Based Tabletop Exercises (TTX): Facilitate realistic exercises simulating Solvang’s highest-risk hazards, such as wildfire evacuations during peak tourism or extended power outages. Staff will apply learned concepts in realistic operational scenarios to strengthen coordination and decision-making. • Evaluation, After-Action Review (AAR), and Continuous Improvement: FPEM will implement structured evaluation using attendance logs, performance tracking, and postexercise assessments collected via JotForm and SurveyMonkey. Following exercises, we will conduct formal AAR sessions to capture lessons learned and develop actionable improvement plans, promoting a continuous cycle of operational enhancement. • Collaboration and Data Management: By integrating SharePoint, all training materials, exercise documentation, and improvement plans will be stored centrally for secure, accessible, and collaborative use across departments. • Added Value – Sustainable Training: FPEM will provide templates and reusable modules that City staff can adapt for future sessions, reducing dependency on external consultants while ensuring long-term, self-sufficient preparedness.

Through these strategies, FPEM guarantees that Solvang’s emergency staff will be confident, competent, and fully prepared to respond effectively to any emergency scenario, with measurable outcomes and sustainable tools supporting ongoing resilience.

Phase 4: Public & Interagency Engagement (Months 1–18, Ongoing) FPEM Consulting Services will lead Phase 4 to ensure Solvang’s emergency planning process is inclusive, transparent, and regionally integrated, building both community trust and interagency cohesion. This phase focuses on initiative-taking outreach, collaboration, and technology-driven engagement to enhance preparedness and resilience.
• Council & Community Engagement: Develop and deliver tailored briefings, talking points, and outreach materials for residents, businesses, and tourists. Communication strategies will be culturally sensitive and accessible, ensuring all stakeholders understand their roles in emergency preparedness and response.
• Regional Coordination: Collaborate closely with Santa Barbara County OES, local law enforcement, fire agencies, and mutual aid partners to ensure Solvang’s plans align with 29 16
regional protocols and best practices. This integration enhances operational interoperability and strengthens cross-jurisdictional emergency response capabilities. • Technology-Enhanced Public Safety Communication: Incorporate the Genasys alerting platform and advanced evacuation tools to deliver timely, targeted notifications, improving situational awareness and community safety during emergencies. • Community Events & Stakeholder Feedback: Host town halls, workshops, and interagency planning sessions, leveraging JotForm for RSVPs, structured feedback collection, and follow-up engagement. This approach ensures that planning is informed by community input and that stakeholders remain actively engaged throughout the process.
• Added Value – Bridging Planning and Public Trust: By combining technical expertise, regional coordination, and community-centered engagement, FPEM ensures Solvang’s residents, businesses, and visitors are informed, invested, and confident in the City’s preparedness efforts. This phase transforms emergency planning from a technical requirement into a shared, sustainable community initiative.

Optional Phase 5: EOC Design Consultation
Optional Phase 5: Emergency Operations Center (EOC) Design Consultation If authorized, FPEM Consulting Services will provide Solvang with expert guidance to ensure the new City Hall EOC is designed for operational efficiency, resilience, and long-term adaptability.

This optional phase integrates industry’s best practices, national standards, and user-centered design principles to optimize functionality and readiness. • Concept and Layout Review: Conduct a detailed analysis of proposed architectural plans and floor layouts to ensure efficiency, functionality, workflow optimization, and compliance with NIMS/SEMS standards. Recommendations will focus on operational effectiveness, staff accessibility, and multi-hazard adaptability. • Best Practices and Standards Alignment: Provide evidence-based recommendations for EOC layout, technology integration, communications infrastructure, and accessibility features, referencing national guidelines and FEMA-approved EOC design criteria. • Collaborative Design Input: Participate in design team workshops and coordination meetings to align architectural and operational requirements, ensuring that the facility supports real-world emergency response workflows and interdepartmental coordination. • Technical Memorandum Deliverable: Produce a comprehensive memorandum summarizing all findings, recommendations, and phased implementation guidance. This document will serve as a practical roadmap for EOC design, future upgrades, and operational continuity.
• Added Value – Future-Proofed Emergency Infrastructure: By leveraging FPEM’s expertise, Solvang will gain a purpose-built EOC that enhances operational performance, inclusivity, and resilience, ensuring the facility meets current and evolving emergency management needs while maximizing return on investment. 30 17
Solvang Comprehensive Emergency Planning Services – Project Gantt Chart Visual Layout:

Phase Duration Timeline (M1–M18)
Phase 0: Kickoff &
Document Review 1 month
Phase 1: EOP Update
& EOC Inventory 8 months
Phase 2: COOP
Development 7 months
Phase 3: Staff
Training & Exercises 7 months
Phase 4: Public &
Interagency
Engagement
18 months
Optional Phase 5:

New City Hall EOC
Design
3 months
Color Legend:
• = Phase 0: Kickoff & Document Review
• = Phase 1: EOP Update & EOC Inventory
• = Phase 2: COOP Development
• = Phase 3: Staff Training & Exercises
• = Phase 4: Public & Interagency Engagement
• = Optional Phase 5: EOC Design Consultation
Internal Project Management Methods:

Focus Point Emergency Management Consulting (FPEM) employs rigorous internal project management processes to ensure timely, high-quality, and fully coordinated project execution. Key methods include:
• Schedule Control: All project activities are tracked using Microsoft Project, providing a detailed timeline of milestones, deliverables, and dependencies. Weekly assessments of progress are conducted, with monthly reports submitted to the City for coordination and issue resolution.
• Quality Assurance: Every delivery undergoes a multi-level internal review for accuracy, operational relevance, and adherence to federal, state, and local standards. Peer review and cross-team verification are embedded throughout each phase to maintain excellence. • Communication Protocols: A single point of contact, Fay A. Glass, Project Manager, leads all client communications. Weekly progress updates, bi-weekly coordination meetings, and a secure SharePoint portal enable efficient information sharing, version control, and transparency.
• Stakeholder Coordination: FPEM integrates stakeholder input at every stage, engaging department heads, public safety officials, and community partners through surveys, workshops, and targeted interviews to ensure plans are actionable and widely supported. 31 18
Integration of Federal and State Requirements:

FPEM Consulting Services ensures all deliverables meet the highest standards of federal and state emergency management guidance while maintaining full accessibility and inclusivity in accordance with WCAG 2.1 AA and Section 508 standards. This approach guarantees that Solvang’s emergency planning, training, and operational documents are legally compliant, operationally effective, and accessible to all stakeholders. • FEMA CPG 101 v3.0 Compliance: EOP updates and COOP development will strictly follow FEMA’s guidance, producing scalable, hazard-informed plans that are fully integrated with ICS, SEMS, and NIMS frameworks. Plans will be structured for clear activation procedures, measurable outcomes, and audit-readiness. • Cal OES Standards: All deliverables will incorporate California-specific legislation, including SB 160, AB 477, and AB 2311, ensuring both legal compliance and operational relevance in local emergency management practices.
• ADA Accessibility & Inclusive Design: All planning documents, training materials, and public-facing resources will be created in ADA-compliant formats to guarantee equitable access for staff, residents, and visitors. This includes clear documentation, structured workflows, and accessible digital tools to enhance engagement and comprehension. • Measurable Outcomes & Accountability: FPEM will implement structured evaluation tools to track compliance, accessibility, and usability, providing documented evidence for audit readiness and continuous improvement.

This framework ensures Solvang’s emergency management efforts are compliant, inclusive, operationally robust, and prepared for both internal and external evaluation, strengthening public trust and organizational resilience.

Tailored Approach for Solvang:

Recognizing Solvang’s unique characteristics, a small, tourism-driven city with high visitor volumes, limited evacuation corridors, and complex interagency response structures FPEM’s approach is customized to deliver practical, operationally relevant solutions:
• Tourism-Specific Preparedness: Plans integrate evacuation strategies and messaging tailored for seasonal visitors, hospitality businesses, and high-density events, ensuring clarity and safety for transient populations.
• Evacuation-Constrained Operations: Emergency procedures and decision matrices account for narrow roadways, traffic chokepoints, and rural access routes, providing realistic, actionable guidance for first responders and city staff. • Interagency Integration: FPEM coordinates closely with Santa Barbara County OES, local law enforcement, fire departments, and regional partners, ensuring response activities are harmonized and jurisdictional roles are clearly defined. • Scalable and Sustainable Solutions: All plans, training modules, and exercises are designed for repeat use, adaptability to evolving hazards, and continuous improvement, ensuring long-term value for Solvang’s emergency management program.

Summary: FPEM’s combined expertise in municipal emergency management, stakeholder engagement, compliance adherence, and operationally practical planning ensures that the City of Solvang will receive high-quality, actionable, and sustainable emergency preparedness solutions, tailored to its unique community and operational needs. 32 19
Team Qualifications:

Focus Point Emergency Management Consulting (FPEM) brings a highly qualified, experienced, and credentialed team capable of delivering the City of Solvang’s Comprehensive Emergency Planning Services with precision, compliance, and operational effectiveness. Each team member combines technical expertise, firsthand municipal experience, and strong project management skills. All staff have successfully completed FEMA’s Professional Development Series, ensuring consistent knowledge of federal preparedness standards and best practices.

Key Personnel:

Fay A. Glass – President & Project Manager
• Qualifications & Credentials: Master of Arts in Management, Bachelor of Science in Business Management, FEMA Professional Development Series, CSTI Emergency Management Specialist. Extensive knowledge and practical application of ICS, SEMS, and NIMS principles, ensuring that all emergency management activities, plans, and exercises adhere to federal, state, and local regulatory frameworks. Skilled in integrating ADA accessibility requirements, SB 160, AB 477, and AB 2311 mandates into operational planning and training programs.
• Role: Fay serves as the primary project lead for the City of Solvang Comprehensive Emergency Planning Services, overseeing all phases of the project from kickoff to final deliverables. She provides strategic guidance and ensures quality assurance at every stage, maintaining strict adherence to FEMA, Cal OES, ICS, NIMS, and SEMS standards. As the City’s principal liaison, she coordinates directly with elected officials, department heads, emergency personnel, and external agencies to ensure collaborative decisionmaking, stakeholder alignment, and operational readiness. She also oversees the development of Emergency Operations Plans (EOP), Continuity of Operations Plans (COOP), staff training modules, tabletop exercises, and public engagement initiatives. • Experience: With over 30 years of experience in emergency management, Fay has successfully led municipal, county, and regional planning initiatives that required complex interagency coordination and compliance with federal and state regulations. Key projects include:
o Tri-Cities Regional Evacuation Plan: Directed a multi-jurisdictional evacuation planning effort covering Moorpark, Simi Valley, and Thousand Oaks, integrating GIS mapping, stakeholder workshops, and public communication strategies. o Coto de Caza Emergency Operations & Evacuation Plan: Developed comprehensive EOPs and evacuation protocols for a large residential community with intricate access and egress challenges.
o Poblano BESS Emergency Operations Plan – City of Rialto: Oversaw planning for a critical energy storage system, including risk assessment, emergency response coordination, and continuity of operations planning. o Community Resilience & Grant Management: Successfully identified and secured funding for emergency management initiatives, delivering programs that enhanced community preparedness, staff training, and interagency coordination. • Key Competencies:
o Advanced project management and leadership in emergency management initiatives.
o Expertise in stakeholder engagement, interagency coordination, and public communication.
o Development and execution of scenario-based training and tabletop exercises for municipal staff and EOC responders.
o Integration of best practices in risk assessment, hazard mitigation, mass-care and shelter planning, and continuity planning.
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o Strong fiscal management, including budget oversight and grant administration. • Added Value for the City of Solvang: Fay’s deep experience with small, tourism-driven municipalities facing constrained evacuation corridors and seasonal population surges ensures that all plans are practical, actionable, and scalable. Her leadership keeps the City's emergency preparedness in line with standards, ready for action, and connected with the community to support ongoing resilience.

Carolyn Glass – Project Coordinator
• Qualifications & Credentials: Bachelor of Science in Business Administration; experience in project coordination, logistics, and administrative support for emergency management initiatives. Knowledgeable in ICS, SEMS, NIMS principles, and local, state, and federal emergency management compliance standards.
• Role: Carolyn serves as Project Coordinator for the City of Solvang Comprehensive Emergency Planning Services. She provides administrative and operational support for all phases of the project, which includes budget tracking, scheduling, documentation, database management, and coordinating workshops and training exercises. She manages logistical aspects of meetings, exercises, and stakeholder engagement activities, coordinating timelines, resources, and deliverables to meet project objectives. • Experience:
o Managed project timelines, budgets, and resources for multi-phase municipal emergency planning projects.
o Conducted risk assessments and coordinated with internal and external stakeholders to develop and implement emergency response plans. o Oversaw administrative operations including payroll, accounts payable, file management, travel coordination, and social media content creation to enhance public engagement.
o Supported emergency preparedness initiatives for municipalities and community organizations, ensuring compliance with regulatory requirements and continuity of operations standards.
• Key Competencies:
o Project administration and logistics management.
o Database and documentation management.
o Workshop and training coordination.
o Stakeholder communication and reporting.
o Risk assessment support and operational readiness.
• Added Value for the City of Solvang: Carolyn organizes and manages administration to keep emergency planning on schedule and within budget. Her diligence, ability to manage complex tasks, and experience in municipal emergency operations strengthen the efficiency, coordination, and documentation of the City’s preparedness programs. 34 21
Torrie Lozano – Administrative Coordinator
• Qualifications & Credentials: Bachelor of Science in Business Administration – Accounting; extensive knowledge of emergency management principles, ICS, SEMS, and NIMS, with proven expertise in regulatory compliance, contract oversight, and municipal planning.
• Role: Torrie provides specialized support in regulatory interpretation, compliance auditing, and plan review for all phases of the City of Solvang project. She coordinates and maintains emergency, continuity, and interagency plans to comply with federal, state, and local regulations, ensuring audit readiness.
• Experience:
o Conducted compliance audits and RFP evaluations for multiple municipal emergency planning initiatives.
o Served as a liaison between city residents, elected officials, and emergency services agencies.
o Supported development of emergency plans with a focus on regulatory alignment, risk reduction, and continuity of operations strategies. o Provided staff training and guidance on administrative and operational procedures, enhancing departmental readiness and compliance. • Key Competencies:
o Regulatory compliance and contract oversight.
o Emergency operations and continuity planning support. o Stakeholder liaison and community outreach.
o Risk management and audit preparation.
o Administrative and project coordination support
• Added Value for the City of Solvang: Torrie’s expertise ensures all planning deliverables are compliant, auditable, and strategically aligned with best practices in emergency management. Her coordination and oversight provide assurance that Solvang’s plans are not only effective but sustainable and scalable for future needs.

Sindya Zuniga – Administrative Coordinator & Communications Specialist • Qualifications & Credentials: Experienced administrative and communications professional with expertise in project coordination, public engagement, and content development. Knowledgeable in emergency preparedness concepts and municipal operations.
• Role: Sindya manages project communications, newsletter development, and community engagement strategies. She coordinates internal documentation, supports reporting, and ensures consistent, professional communication with stakeholders and the public throughout all phases of emergency planning.
• Experience:
o Developed and distributed FPEM’s monthly emergency preparedness newsletter. o Assisted in content gathering, editing, and coordination for emergency planning initiatives.
o Supported social media campaigns and public outreach to engage community members and local organizations.
o Assisted in administrative tasks, including scheduling, file management, and documentation for internal and external initiatives.
• Key Competencies:
o Project coordination and administrative support.
o Community engagement and public outreach.
o Newsletter writing, editing, and design.
o Content development for stakeholder communication.
o Event coordination and reporting
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• Added Value for the City of Solvang: Sindya’s coordination and communications expertise ensures that emergency planning deliverables are accessible, informative, and effectively disseminated. Her skills strengthen both internal project operations and external stakeholder engagement, supporting transparency, public awareness, and community resilience.

Qualification Statement – FPEM Consulting Services
Focus Point Emergency Management Consulting Services (FPEM) is a California-based, minority female-owned firm specializing in emergency management, continuity planning, and stakeholder coordination. With over 30 years of combined experience, our multidisciplinary team delivers FEMA- and Cal OES-compliant planning tools, training programs, and operational guidance to municipalities, public agencies, and community organizations throughout California.

Our personnel are seasoned professionals with deep expertise in emergency operations planning, continuity of government, interagency coordination, and public engagement. Every team member has completed FEMA ICS/NIMS/SEMS training and is highly knowledgeable in integrating federal and state mandates, including ADA accessibility, SB 160, AB 477, and AB 2311, into actionable planning solutions.

FPEM involves initiative-taking communication, strategic management, and compliance with established timelines and budgets, resulting in the achievement of specified quality standards. Our internal processes emphasize transparency, collaboration, and rigorous quality assurance, ensuring all deliverables are operationally practical, accessible, and tailored to the unique characteristics and needs of the communities we serve.

The FPEM team has extensive experience leading comprehensive emergency planning initiatives for a variety of jurisdictions, including the Cities of Redlands, Rialto, Moorpark, Simi Valley, and Thousand Oaks; the Counties of Riverside and San Bernardino; the CZ Master Association for Coto de Caza; CommUnify; and Young Visionaries Youth Leadership Academy. Our expertise encompasses facilitating multi-stakeholder workshops, developing FEMA- and Cal OEScompliant functional and hazard annexes, conducting Emergency Operations Center (EOC) assessments, and creating continuity of operations plans. These efforts have consistently strengthened operational resilience, enhanced interagency coordination, and improved community preparedness across all served areas.

Summary: FPEM Consulting Services combines proven expertise, regulatory compliance, and operational insight to provide municipalities like the City of Solvang with comprehensive, actionable, and sustainable emergency planning solutions that strengthen community safety and preparedness. FPEM staff resumes appear in Appendix D.

Relevant Project Experience
Project: Poblano Energy Storage System (BESS) Emergency Operations Plan (EOP) • Organization: EPC Services
• Address: 10851 North Black Canyon Highway, Suite 620, Phoenix, AZ 85029 • Telephone: (480) 356-0747
• Contact: Ken Penney – [email protected]
36 23
• Project Description: FPEM Consulting was contracted to develop an Emergency Operations Plan for the Poblano Battery Energy Storage System located in the City of Rialto. The project required coordination with energy sector stakeholders, City officials, and emergency services to address risks unique to battery energy storage facilities. The EOP provides guidance for hazard identification, response protocols, evacuation procedures, and recovery actions specific to large-scale energy storage operations.

Deliverables were designed to align with FEMA, Cal OES, and industry best practices, ensuring a safe and coordinated response framework.
• Team Members: Fay A. Glass, Project Manager
• Status: Completed
• Amount: $45,000
Project: Emergency Operations & Evacuation Plan (EOP) – CZ Master Association, Coto de Caza Community
• Organization: CZ Management (Via Coto de Caza)
• Address: 30021 Tomas Suite 100, Rancho Santa Margarita, CA 92688 • Telephone: (949) 504-5693
• Contact: Andy Larkin – [email protected]
• Project Description: FPEM Consulting partnered with the CZ Master Association to develop a comprehensive Emergency Operations and Evacuation Plan for the Coto de Caza community. The project included extensive stakeholder engagement with community leaders, security services, and local law enforcement (CHP and Orange County Sheriff’s Department). FPEM facilitated workshops, conducted risk assessments, and began drafting plan components covering disaster response, evacuation routes, sheltering, and communication protocols. Once finalized, this plan will serve as a critical tool for HOA leadership and residents, enhancing the safety and resilience of a unique and expansive community.
• Team Members: Fay A. Glass, Project Manager: Torrie Lozano, Administrative Coordinator
• Status: Development Stage
• Amount: $20,000
Project: Tri-Cities Regional Evacuation Plan – Cities of Moorpark, Simi Valley, and Thousand Oaks
• Organization: City of Moorpark – Roger Pichardo
• Address: 799 Moorpark Ave, Moorpark, CA 93021
• Telephone: (805) 517-6200
• Contact: [email protected]
• Project Description: FPEM Consulting successfully developed a Regional Evacuation Plan for the Tri-Cities of Moorpark, Simi Valley, and Thousand Oaks. This complex project involved coordinating with three municipalities, Ventura County agencies, and regional partners to establish unified evacuation strategies. FPEM facilitated working 37 24
groups, task force meetings, site visits, and stakeholder workshops to gather insights and ensure alignment across jurisdictions. The final plan includes detailed GIS mapping, resource coordination strategies, shelter/mass care planning, and clear evacuation protocols. This project demonstrated FPEM’s ability to manage multi-jurisdictional planning efforts and deliver a product that enhances safety, interoperability, and resilience. • Team Members: Fay A. Glass, Project Manager: Project Coordinator’s (2) Carolyn Glass
• Status: Completed
• Amount: $80,000
Project: Grant Writing & Grant Management
• Organization: Young Visionaries Youth Leadership Academy (YVYLA) • Address: 699 Tippecanoe Ave, San Bernardino, CA 92407 • Telephone: (909) 723-1695
• Contact: Terrance Stone – [email protected]
• Project Description: FPEM Consulting provides ongoing grant writing and grant management services to YVYLA, a community-based nonprofit serving youth and families across the Inland Empire. Services include identifying funding opportunities, developing competitive grant applications, and managing awarded funds to ensure compliance with federal, state, and local requirements. Through this partnership, FPEM has supported YVYLA in securing and effectively administering critical resources for workforce development, community engagement, and youth leadership programs. • Team Members: Fay A. Glass, Project Manager
• Status: Ongoing Project
• Amount: Ongoing project
Project: Emergency Preparedness Assessment, Security & Safety, Continuity of Operations Plans
• Organization: CommUnify
• Address: 5638 Hollister Ave, Suite 230, Goleta, CA 93117 • Telephone: (805) 964-8857 ext. 1142
• Contact: David Jimenez – [email protected]
• Project Description: FPEM Consulting conducted a comprehensive emergency preparedness assessment and developed continuity of operations plans for CommUnify, a nonprofit that provides critical human services across Santa Barbara County. The project included site assessments, staff training, development of security and safety protocols, and planning for continuity of essential operations during disasters. The deliverables strengthened organizational resilience, improved compliance with emergency management standards, and enhanced staff readiness to respond to both natural and human-caused incidents.
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• Team Members: Fay A. Glass, Project Manager: Project Coordinator, Carolyn Glass: Security Coordinators (2)
• Status: Completed
• Amount: $235,000
Schedule – City of Solvang Comprehensive Emergency Planning Services FPEM Consulting Services proposes a structured, phased implementation schedule to ensure the timely completion of all project deliverables while maintaining the highest standards of quality, compliance, and operational usability. The schedule aims to finish core phases by December 31, 2026, with an optional extension to April 30, 2027, for added flexibility.

Phase Duration Major Activities Key Deliverables
Phase 0: Project
Kickoff &
Document Review
October 2025
• Kickoff meeting with City
leadership and stakeholders
• Deploy SharePoint portal for
collaboration
• Collect departmental data via
JotForm
• Conduct baseline review of
existing plans (EOP, COOP,
annexes, hazard analyses)
• Develop detailed project work
plan
• Gather initial feedback via
SurveyMonkey
• Kickoff meeting summary
• SharePoint portal live with
baseline documents
• Completed departmental
data collection forms
• Baseline review report with
compliance assessment
• Project work plan and
timeline
• Stakeholder feedback
summary
Phase 1: EOP
Update & EOC
Inventory
October 2025 –
May 2026
• Conduct localized THIRA
• Update EOP with current FEMA,
Cal OES, SEMS/NIMS,
ADA/WCAG standards
• Modernize and streamline
annexes (Wildfire, PSPS,
Flooding, Mass Care, Evacuation,
Public Information)
• Facilitate monthly stakeholder
workshops
• Develop operational tools
(checklists, decision matrices,
quick-reference guides)
• Conduct EOC inventory and
assessment
• Deliver gap analysis report
• Updated and departmentapproved EOP
• Revised annexes, fully
accessible and compliant
• Operational tools
(checklists, matrices, guides)
• EOC inventory report
• Gap analysis and
recommendations report
Phase 2: COOP
Development
March 2026 –
September 2026
• Conduct BIA/RA for
departmental essential functions
• Collect departmental continuity
data via JotForm
• Facilitate scenario-based COOP
workshops
• Develop continuity protocols (IT
recovery, vital records, staffing,
communications)
• Integrate COOP with EOP
framework and FEMA guidance
• Departmental BIA/RA
summaries
• Comprehensive citywide
COOP document
• Department-specific
templates and checklists
• Continuity activation and
reconstitution procedures
• COOP alignment report
with EOP and

FEMA/SEMS/NIMS
standards
39 26
Phase Duration Major Activities Key Deliverables
Phase 3:

Emergency Staff
Training &
Exercises
October 2026 –
March 2027
• Develop ICS/NIMS/SEMSaligned training modules
• Section-specific EOC training
for Command, Operations,
Planning, Logistics,
Finance/Admin
• Conduct scenario-based tabletop
exercises
• Collect performance data and
evaluations
• Conduct After-Action Review
(AAR) and Improvement Plan (IP)
• Training curricula,
presentations, job aids, and
reference tools
• Attendance and evaluation
logs
• AAR and IP documenting
lessons learned
• Reusable templates and
modules for future training
Phase 4: Public &
Interagency
Engagement
October 2025 –
April 2027
(Ongoing)
• Develop briefings, talking points,
and outreach materials
• Coordinate with Santa Barbara
County OES, law enforcement,
fire agencies, and mutual aid
partners
• Integrate Genasys alerting and
evacuation tools
• Host town halls, workshops, and
interagency planning sessions
• Collect structured feedback via
JotForm
• Public outreach materials
(briefings, talking points)
• Stakeholder coordination
reports
• Workshop/town hall
summaries and feedback
• Records of Genasys alert
system integration
Optional Phase 5:

EOC Design
Consultation
As authorized,
October 2025 –
April 2027
• Review architectural layouts and
floor plans
• Recommend layout, technology,
and accessibility features
• Participate in design team
meetings
• Provide phased implementation
guidance
• Technical memorandum
summarizing
recommendations
• Conceptual EOC design
review report
• Implementation roadmap
for phased construction or
retrofit
Proposed Delivery Strategy
FPEM Consulting Services will adopt an initiative-taking and collaborative method to guarantee the timely and precise completion of all deliverables.

1. Overlapping Phases: Phases 1–4 are strategically overlapped where feasible to expedite completion without compromising quality. For example, Phase 2 COOP development begins while Phase 1 EOP updates are underway.

2. Concurrent Stakeholder Engagement: Departmental workshops, interagency coordination sessions, and public engagement activities are scheduled in parallel, leveraging virtual meetings to save travel time and accelerate feedback loops.

3. Digital Tools for Efficiency: SharePoint will be used for document version control and milestone tracking, while JotForm collects and compiles departmental data in real time, minimizing delays.

4. Milestone-Based Review: Key deliverables will undergo internal peer review and City validation at each phase, ensuring timely corrections and approval cycles.

5. Contingency Planning: Built-in buffer periods accommodate potential delays in data collection, stakeholder availability, or emergency events, ensuring December 31, 2026, completion is achievable.

6. Creative Strategies for Expedited Delivery:
o Virtual workshops for departmental COOP and EOP validation o Digital public engagement platforms for community input 40 27
o Pre-prepared templates and checklists to accelerate drafting and review. o Integration of training and TTX scheduling with department availability By combining structured project management, flexible scheduling, and innovative delivery strategies, FPEM ensures Solvang will receive compliant, actionable, and high-quality emergency planning deliverables on schedule, enhancing the City’s operational resilience and preparedness.

Cost Structure & Narrative – City of Solvang Comprehensive Emergency Planning Services
FPEM Consulting Services proposes a total project cost of $138,000 for the comprehensive, multiphase emergency planning initiative. This cost structure reflects a carefully calibrated allocation of resources to ensure high-quality deliverables, compliance with federal and state standards, and actionable outcomes tailored to Solvang’s unique needs as a small, tourism-driven city with constrained evacuation corridors and complex interagency response structures.

Each phase of the project is thoughtfully budgeted:
• Phase 0: Establishes foundational alignment and document review. • Phase 1: Delivers a detailed EOP update and EOC inventory. • Phase 2: Develops a scalable, department-driven COOP. • Phase 3: Conducts staff training and scenario-based exercises. • Phase 4: Facilitates public and interagency engagement. • Optional Phase 5: Provides technical consultation for a new City Hall EOC.

The allocation of labor hours, administrative support, travel, per-dem, printing, and technology tools such as SharePoint and JotForm ensures that all phases are adequately resourced without unnecessary overhead. This approach emphasizes transparency, proportionality, and value, providing a competitive, yet realistic, proposal that supports the City’s goal of completing all phases by December 31, 2026, but no later than April 30, 2027.

By integrating quality assurance, schedule control, and compliance with FEMA CPG 101 v3.0, Cal OES guidance, SEMS/NIMS frameworks, and ADA accessibility standards, FPEM ensures every dollar contributes directly to measurable outcomes, operational resilience, and enhanced emergency preparedness. The proposed structure reflects efficiency, strategic oversight, and actionable results, positioning it as a high-value, award-winning cost proposal.

Hourly Rates for Key Personnel:
• Fay A. Glass – President & Project Manager: $200/hour • Carolyn Glass – Project Coordinator: $90/hour
• Torrie Lozano – Administrative Coordinator: $80/hour
• Sindya Zuniga – Communications/Administrative Specialist: $80/hour • Administrative/Support (Smart Hire & misc.): $60/hour 41 28
Table – Cost Structure $138,000
Staff Allocation & Cost by Phase
Phase Staff
Member Role Estimated Hours
Hourly
Rate Subtotal
Phase 0 – Kickoff &
Document Review
Fay A.

Glass Project Manager 20 $150 $3,000
Carolyn
Glass Project Coordinator 20 $125 $2,500
Torrie
Lozano Administrative Coordinator 15 $90 $1,350
Sindya
Zuniga
Admin/Communications
Specialist 15 $100 $1,500
Phase 0 Subtotal $8,350
Phase 1 – EOP Update &
EOC Inventory
Fay A.

Glass Project Manager 60 $150 $9,000
Carolyn
Glass Project Coordinator 70 $125 $8,750
Torrie
Lozano Administrative Coordinator 30 $90 $2,700
Sindya
Zuniga
Admin/Communications
Specialist 30 $100 $3,000
Phase 1 Subtotal $23,450
Phase 2 – COOP
Development
Fay A.

Glass Project Manager 40 $150 $6,000
Carolyn
Glass Project Coordinator 50 $125 $6,250
Torrie
Lozano Administrative Coordinator 20 $90 $1,800
Sindya
Zuniga
Admin/Communications
Specialist 20 $100 $2,000
Phase 2 Subtotal $16,050
Phase 3 – Staff Training &
Exercises
Fay A.

Glass Project Manager 40 $150 $6,000
Carolyn
Glass Project Coordinator 50 $125 $6,250
Torrie
Lozano Administrative Coordinator 20 $90 $1,800
Sindya
Zuniga
Admin/Communications
Specialist 20 $100 $2,000
Phase 3 Subtotal $16,050
Phase 4 – Public &
Interagency Engagement
Fay A.

Glass Project Manager 15 $150 $2,250
Carolyn
Glass Project Coordinator 20 $125 $2,500
Torrie
Lozano Administrative Coordinator 10 $90 $900
Sindya
Zuniga
Admin/Communications
Specialist 10 $100 $1,000
Phase 4 Subtotal $6,650
42 29
Phase Staff
Member Role Estimated Hours
Hourly
Rate Subtotal
Optional Phase 5 – EOC
Design Consultation
Fay A.

Glass Project Manager 10 $150 $1,500
Carolyn
Glass Project Coordinator 10 $125 $1,250
Torrie
Lozano Administrative Coordinator 5 $90 $450
Sindya
Zuniga
Admin/Communications
Specialist 5 $100 $500
Phase 5 Subtotal $3,700
Administrative &
Operational Costs $5,000

TOTAL PROJECT
COST $138,000
Grand Total (all Phases 0-5): $138,000
Key Points

1. Comprehensive Labor & Direct Costs
FPEM’s pricing reflects all labor associated with the project, including staff time, project management, planning, coordination, facilitation, and technical expertise. Direct costs cover administrative support, printing, travel, lodging, per diem, SharePoint portal setup, JotForm surveys, Zoom licenses, and other necessary project resources to ensure seamless implementation.

2. Optional Phase 5 – EOC Design Consultation
Phase 5 is included in the total cost for planning purposes but remains fully optional. The city may authorize or remove this phase based on priorities without affecting the core project deliverables.

3. Realistic Phase Allocation
Costs are allocated according to complexity and resource requirements. Phase 1 (EOP Update & EOC Inventory) represents the largest investment, reflecting its critical importance in maintaining Solvang’s operational readiness and compliance with federal and state standards.

4. Compliance & Accessibility
All deliverables are developed in alignment with FEMA CPG 101 v3.0, Continuity Guidance Circulars (CGC), HSEEP principles, SEMS/NIMS standards, and Californiaspecific legislation (SB 160, AB 477, AB 2311). Additionally, all public-facing and internal documents are fully WCAG 2.1 AA/Section 508 compliant to ensure equitable access for all staff, residents, and visitors.

5. Transparent Costing & Flexibility
FPEM provides clear documentation of hourly rates, staff allocation, and direct costs. The budget allows adjustments in staffing or services to meet evolving City priorities or budget constraints while maintaining project quality and deliverable standards.

6. Initiative-Taking Schedule Alignment
Costs support timely delivery of all phases, ensuring the project is completed by December 31, 2026, or no later than April 30, 2027. The schedule allows for expedited implementation of critical activities when required.

7. Efficiency & Quality Assurance
FPEM’s internal project management ensures seamless coordination across all phases. 43 30
Deliverables undergo peer review, and consistent communication is maintained with City stakeholders to guarantee actionable, high-quality results.

Justification

1. Hours and Labor
Staff hours are carefully allocated to reflect the complexity and scope of each phase. Fay A. Glass’s hours are concentrated in technical and decision-making phases, including EOP updates, COOP development, and staff training, ensuring expert oversight and highquality deliverables. Administrative and support staff hours are allocated to documentation, coordination, and communication functions.

2. Other Direct Costs
All other direct costs are necessary and realistic, including travel, lodging, meals, printing, paper, ink, SharePoint setup, JotForm surveys, and Zoom licenses. FPEM maintains lean administrative spending to maximize project value while ensuring all operational needs are met.

3. Optional Services
Phase 5 offers optional technical support for EOC design. The city can authorize this additional service without impacting the scope, timeline, or quality of the base project deliverables.

4. Flexibility
The cost structure allows scalable allocation of staff hours or phases depending on City priorities. This flexibility ensures the city can reduce or increase services as needed while keeping deliverables compliant and actionable.

5. Compliance & Quality
Each phase is designed to meet FEMA, Cal OES, ICS, NIMS, SEMS, HSEEP, and ADA/WCAG standards. Deliverables are audit-ready, actionable, and designed to integrate seamlessly into the City’s emergency management program. 44 31
Attachment A - SAMPLE City of Solvang Professional Services Agreement
Acknowledgment of Agreement Review
Focus Point Emergency Management Consulting Services, LLC (FPEM) hereby acknowledges that we have thoroughly reviewed Attachment A – SAMPLE City of Solvang Professional Services Agreement.

We confirm that the agreement is acceptable as written, and we respectfully state that no changes, revisions, or modifications are requested.

Authorized Representative:
_________________________________________
Fay A. Glass, President/CEO
Focus Point Emergency Management Consulting Services, LLC 16155 Sierra Lakes Parkway #160-715
Fontana, CA 92336
Phone: (909) 553-1290
Date: September 22, 2025
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Attachment B – Insurance Requirements
46 33
Attachment B – Insurance Requirements - Auto
47 34
Attachment C – Campaign Disclosure Form
48 35
Attachment D - Staff Resumes
49 36
50 37
51 38
52 39
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Attachment E: Acknowledgement of Receipt – Addendum 1 & 2 Dear Ms. Uribe Mutal
Focus Point Emergency Management LLC (FPEM Consulting Services) acknowledges receipt of Addendum 1 and Addendum 2 related to the Solvang Comprehensive Emergency Planning Services by the City of Solvang.

We have reviewed the contents of both addenda and will incorporate the updates and clarifications into our proposal response accordingly.

Thank you for providing these documents. Please let us know if any further updates or instructions are anticipated.

Sincerely,
Fay A. Glass
President & CEO
Focus Point Emergency Management LLC
[email protected]
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Thank You
Focus Point Emergency Management Consulting Services, LLC (FPEM) respectfully submits this proposal in response to the City of Solvang’s Request for Proposals for Comprehensive Emergency Planning Services. We appreciate the opportunity to have our proposal evaluated for this important project and welcome the chance to apply our expertise in support of the City’s ongoing efforts to strengthen emergency preparedness, response, and recovery capabilities.

FPEM is committed to providing the highest standard of professional service, ensuring compliance with applicable regulations, and delivering solutions tailored to the City of Solvang’s unique needs. It would be our privilege to partner with the city to enhance resilience and safeguard the community.

We thank you for your time and consideration of our proposal, and we look forward to the possibility of serving the City of Solvang.

Respectfully submitted,
Fay A. Glass, President/CEO
Focus Point Emergency Management Consulting Services, LLC 16155 Sierra Lakes Parkway #160-715
Fontana, CA 92336
Phone: (909) 553-1290
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