Solvang City Council
January 12, 2026

EXHIBIT C

INSURANCE REQUIREMENTS
Prior to the beginning of and throughout the duration of the Work Consultant will maintain insurance in conformance with the requirements set forth below. Consultant will use existing coverage to comply with these requirements. Ifthat existing coverage does not meet the requirements set forth here, Consultant agrees to amend, supplement or endorse the existing coverage to do so.

Consultant acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to City in excess ofthe limits and coverage required in this agreement and which is applicable to a given loss, will be available to City.

Consultant shall provide thefollowing types and amounts ofinsurance:

Commercial General Liability Insurance using Insurance Services Office " Commercial General Liability" policy form CG 00 01 or the exact equivalent. Defense costs must be paid in addition to limits. There shall be no cross liability exclusion for claims or suits by one insured against another.

Limits are subject to review but in no event less than $1, 000,000 per occurrence.

Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including symbol 1 ( Any Auto) or the exact equivalent. Limits are subject to review, but in no event to be less that $ 1, 000,000 per accident. If Consultant owns no vehicles, this requirement may be satisfied by a non -owned auto endorsement to the general liability policy described above. If Consultant or Consultant' s employees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such person.

Workers Compensation on a state -approved policy form providing statutory benefits as required by law with employer' s liability limits no less than $ 1, 000,000 per accident or disease.

Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the consultant and Covered Professional Services" as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $ 1, 000,000 per claim and in the aggregate.

The policy must " pay on behalf of' the insured and must include a provision establishing the insurer' s duty to defend. The policy retroactive date shall be on or before the effective date ofthis agreement.

Insurance procured pursuant to these requirements shall be written by insurers that are admitted carriers in the state of California and with an A.M. Bests rating ofA- or better and a minimum financial size M.

General conditions pertaining to provision of insurance coverage by Consultant. Consultant and City agree to the following with respect to insurance provided by Consultant:

1. Consultant agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials, employees and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992. Consultant also agrees to require all contractors, and subcontractors to do likewise. 73 City of Solvang
Professional Services Contract — WWTP ISNIND

2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or Consultant' s employees, or agents, from waiving the right of subrogation prior to a loss. Consultant agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise.

3. All insurance coverage and limits provided by Contractor and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations limits the application of such insurance coverage.

4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing.

5. No liability policy shall contain any provision or definition that would serve to eliminate socalled " third party action over" claims, including any exclusion for bodily injury to an employee ofthe insured or of any contractor or subcontractor.

6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Consultant shall not make any reductions in scope of coverage ( e.g. elimination of contractual liability or reduction of discovery period) that may affect City' s protection without City' s prior written consent.

7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant' s general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Consultant or deducted from sums due Consultant, at City option.

Certificate( s) are to reflect that the insurer will provide 30 days notice to City of any cancellation of coverage.

9. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Consultant or any subcontractor, is intended to apply first and on a primary, noncontributing basis in relation to any other insurance or self insurance available to City.

10. Consultant agrees to ensure that subcontractors, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review. 74
City of Solvang
Professional Services Contract — WWTP IS/ MND

11. Consultant agrees not to self -insure or to use any self -insured retentions or deductibles on any portion of the insurance required herein and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement to self -insure its obligations to City. If Consultant' s existing coverage includes a deductible or self -insured retention, the deductible or self -insured retention must be declared to the City. At that time the City shall review options with the Consultant, which may include reduction or elimination of the deductible or self -insured retention, substitution of other coverage, or other solutions.

12. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety ( 90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increased benefit to City.

13. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any parry hereto taking any steps that can be deemed to be in furtherance of or towards performance ofthis Agreement.

14. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non- compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard.

15. Consultant will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason.

Termination of this obligation is not effective until City executes a written statement to that effect.

16. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Consultant' s insurance agent to this effect is acceptable. A certificate of insurance and/ or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five days of the expiration of the coverages.

17. The provisions of any workers' compensation or similar act will not limit the obligations of Consultant under this agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents.

18. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any parry or insured to be limiting or all-inclusive.
75 City of Solvang
Professional Services Contract — WWTP ISNIND

19. These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such.

20. The requirements in this Section supersede all other sections and provisions ofthis Agreement to the extent that any other section or provision conflicts with or impairs the provisions ofthis Section.

21. Consultant agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Consultant for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third parry for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto.

22. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims ifthey are likely to involve City.
76 Exhibit B
Professional Services Agreement by and between the City and Meridian Consultants, LLC entered into on April 2, 2024, as amended by Amendments No. 1 through 4 for environmental consultant services related to the HCA Middle Well
77 AMENDMENT NO. 4
to the Agreement with

MERIDIAN CONSULTANTS LLC
(HCA Middle Well)
THIS THIRD AMENDMENT is made and entered into this 21st day of November 2025 between the CITY OF SOLVANG, a municipal corporation, and Charter City (City), and MERIDIAN CONSULTANTS LLC, a California Limited Liability Company (Consultant). In consideration of the mutual covenants and conditions set forth in the original Agreement dated, April 2, 2024, Amendment No.1 dated November 19, 2024, Amendment No. 2 dated May 13, 2025, Amendment No.3 dated August 13, 2025, the parties agree to this fourth amendment for Consulting Services for the completion of an addendum to the Mitigated Negative Declaration and associated technical work for the HCA Well Reliability project for the additional amount of $39,150 for a total amount not to exceed $82,100.

Campaign Contribution Disclosure: Pursuant to Government Code Section 84308, any party to a City proceeding (which includes, but is not limited to, all contracts with the City, other than competitively bid, labor, or personal employment contracts) must disclose on the record any campaign contributions made to a member of the City Council or other elected or appointed officer of the City, any candidate for elected office of the City, or any candidate for elective office of any other agency who is also an elected or appointed officer of the City in excess of $500 in the past 12 months. This disclosure requirement includes contributions by the party’s agent, such as a consultant, and aggregated contributions from persons or entities related to the party. Consultant is required to fill out and provide the attached Exhibit C ‘Applicant/Interested Party Campaign Contribution Disclosure Form’ with submission of this Agreement and to update this form after each contribution and no later than the beginning of any associated proceeding.

All remaining portions of the original Agreement and applicable portions of prior Amendment(s) shall remain in full force and effect.

CITY OF SOLVANG MERIDIAN CONSULTANTS LLC
Randy Murphy, City Manager Mark Austin, Managing Member APPROVED AS TO FORM:

Chelsea O’Sullivan, City Attorney
Docusign Envelope ID: 829E6047-3513-4664-9EA7-6DEB0CA89005 78 WESTLAKE VILLAGE
860 Hampshire Road, Suite P
Westlake Village, CA 91361
November 18, 2025
City of Solvang
411 Second Street
Solvang, CA 93463
Attn.: Jose Acosta, Utility Director
Re: Proposal for Professional Environmental Review Services Contract Amendment No. 2
City of Solvang HCA Middle Well Reliability Project
Addendum to Adopted Solvang Upland Wells Initial Study / Mitigated Negative Declaration Dear Mr. Acosta,
Meridian Consultants, LLC is requesting this amendment no. 2 to our existing contract with the City of Solvang (City) to complete the environmental compliance efforts for the City’s HCA Middle Well Reliability project (Project). This amendment provides for Meridian to assist the City in completing the Addendum to the 2014 IS/MND pursuant to the California Environmental Quality Act (CEQA) to fully address and analyze PG&E’s new overhead electrical alignment proposed along Adobe Creek (New Proposed Overhead Electrical Alignment) based on the October 27, 2025 call between PG&E and the City of Solvang team (City, Cannon, and Meridian Consultants) to provide power to the HCA Middle Well site. This area for the New Proposed Overhead Electrical Alignment identified by PG&E was not previously analyzed and would need to be analyzed in the Addendum to assess all potential environmental impacts of the Project.

SCOPE OF WORK
This amendment includes the following:
 Additional biological assessment, wetland delineation, and cultural resources surveys;  Biological resources technical report and jurisdictional delineation report and updates to the cultural resources assessment incorporating the results of the additional surveys;  Lake Streambed Alteration Agreement (LSAA) permit and agency correspondence;  Recording of the prehistoric site identified within the previously proposed alignment in contract amendment no. 1; and
 Revisions to the Addendum to incorporate the findings of the biological resources technical report, jurisdictional delineation report, LSAA permit, and cultural resources assessment.

This additional work is related to Task 1 – Prepare Technical Studies and Task 3 - Prepare Final IS/MND Addendum in the current Scope of Work.

Docusign Envelope ID: 829E6047-3513-4664-9EA7-6DEB0CA89005 79 Mr. Jose Acosta, Utility Director
November 18, 2025

Task 1 Prepare Technical Studies
Biological Resources
The Scope of Work for this effort involves Pax Environmental (Pax) to provide a wetland delineation, biological assessment, and Lake and Streambed Alteration Agreement (LSAA) application for the City to meet the City’s standards for the Project.

Biological Assessment and Wetland Delineation Surveys
This task involves a site visit to conduct a reconnaissance-level survey to document the existing conditions at the site. This includes wildlife, plants, vegetation communities, special-status species, and any potentially sensitive biological resources. In addition, jurisdictional delineation survey to document the Ordinary High Water Mark (OHWM) and riparian boundaries of any potentially jurisdictional water and/or wetland features in the project area. The survey will include the proposed work area (including ingress/egress routes, access roads, and associated improvements). All water features will be mapped using a sub-meter GPS unit. Representative photographs of the jurisdictional feature will also be taken.

United States Army Corps of Engineers (USACE) approved data forms will be used to document any water features.

Biological Assessment and Jurisdictional Delineation Report Pax will then prepare a biological assessment to accompany any project permit applications. The report will summarize the findings of the survey including the existing conditions of the site, vegetation communities present, plant wildlife species observed, and special status species with the potential to occur. The report will also include detailed maps depicting. The report will summarize the results of the jurisdictional delineation survey, discuss potential project related impacts to the water feature, and provide recommendations for avoidance and minimization measures to the water resource. Detailed maps will show any sensitive biological resources observed as well as varying jurisdictions of the USACE, Regional Water Quality Control Board (RWQCB), and California Department of Fish and Wildlife (CDFW).

Photo documentation of the site will be included. This task includes time for two rounds of revisions based on agency comments.

Lake Streambed Alteration Agreement and Agency Correspondence Pax will provide planning assistance to ensure the project is granted California Department of Fish and Wildlife (CDFW) 1602 LSAA. Each permit application includes Pax’s coordination time and one round of comments for each permit application. It is assumed that United States Army Corps of Engineers (USACE) 404 coverage and Regional Water Quality Control Board (RWQCB) 401 Water Quality Certification will not be necessary, however, USACE and RWQCB will be informally consulted to make them aware of the Project.

Cultural Resources
Site Recording and Survey of New Project Area
Docusign Envelope ID: 829E6047-3513-4664-9EA7-6DEB0CA89005 80 Mr. Jose Acosta, Utility Director
November 18, 2025

The previous scope of work for the previously proposed alignment in contract amendment no. 1 assumed negative findings during the archaeological field survey. During the archaeological field survey of the previously proposed alignment, BCR Consulting Staff Archaeologists identified one unanticipated prehistoric site consisting of ground stone and lithic debitage (stone tool flakes from manufacturing chipped stone tools). This finding required unanticipated fieldwork and research, which are accounted for in the cost section of this task. In addition, BCR Consulting proposes additional systematic pedestrian field survey to assess the New Proposed Overhead Electrical Alignment that will avoid impacts to the prehistoric site. The survey will be completed within the New Proposed Overhead Electrical Alignment area at 15-meter transect intervals. All soil exposures will be carefully inspected for evidence of cultural resources. Negative findings are anticipated in the new survey area. All tasks will be completed under the supervision of an archaeologist that meets the U.S. Secretary of the Interior Professional Qualification Standards for archaeology.

Report Update
BCR Consulting will make the necessary changes to the report and maps to reflect the new project boundaries. The updated report will be submitted upon completion. In addition, BCR Consulting will document the prehistoric site identified during the previous survey effort for the previously proposed alignment on California Department of Park and Recreation (DPR) 523 Forms. Since the site will not be within the New Proposed Overhead Electrical Alignment area, the DPR523 forms will not be appended to the report. Instead, they will be submitted to the Central Coast Information Center, as required.

Task 3 Prepare Final IS/MND Addendum
This task includes additional project management and coordination that will be required to complete the additional work described above in Task 1 and the environmental review services for the Project.

Meridian will also provide one (1) round of revisions to produce the Final Addendum to the City that incorporates the findings of the biological resources technical report, jurisdictional delineation report, LSAA permit, and cultural resources assessment. Meridian will append the associated documentation to the Final Addendum. This Final Addendum submitted to the City can be used for consideration by City Council along with the adopted MND prior to making a decision/approval of the Project. Should the findings of the biological resources technical report, jurisdictional delineation report, LSAA permit, and cultural resources assessment result in new impacts or the increase of severity of previously identified impacts, a subsequent MND may be required and an additional contract amendment would be needed.

COST PROPOSAL
The estimate not-to-exceed budget to compete the scope of work identified for the additional work described above is $39,150. As shown in Table 1: Cost Proposal and Staffing Plan, the cost for the additional work by Meridian Consultants is $8,750, the cost for the additional work by Pax is $16,400, and the cost for additional work by BCR is $14,000. The new contract amount with this contract amendment no. 2 is shown in Table 2: Project Contract Status.

Docusign Envelope ID: 829E6047-3513-4664-9EA7-6DEB0CA89005 81 Mr. Jose Acosta, Utility Director
November 18, 2025

Table 1
Cost Proposal and Staffing Plan
Associate
Principal
Project
Manager
Director
of Air
Quality
Acoustics
Project
Professional
Staff
Planer
Graphics/
Editing
Total
Hours Total Cost
Task Description $225 $175 $275 $160 $105
1 Prepare
Technical
Studies
Biological
Resources
Cultural
Resources
3 Prepare Final
IS/MND
Addendum Hours 20 20 10 50
Cost $4,500 $0 $0 $3,200 $1,050 $8,750
Total Labor Hours 20 0 0 20 10 50
Cost $4,500 $0 $0 $3,200 $1,050 $8,750
Direct Costs
Biological Study - Pax Environmental $16,400
Cultural Resources - BCR Consulting $14,000
Total Direct Costs $30,400
Total Estimated Cost $39,150
Table 2
Project Contract Status
Solvang WWTP Improvements CEQA & NEPA Compliance Project Totals Authorized Amount $42,950.00
Requested Contract Amendment No. 2 Amount $39,150.00
New Contract Amount $82,100.00
Docusign Envelope ID: 829E6047-3513-4664-9EA7-6DEB0CA89005 82 Mr. Jose Acosta, Utility Director
November 18, 2025

We appreciate this opportunity to provide additional services on this Project to the City.

Please contact me if you have any questions via email at [email protected] or by phone at 408-460-4694 (cell).

Sincerely,
Meridian Consultants LLC
Leanna Williams
Associate Principal
Docusign Envelope ID: 829E6047-3513-4664-9EA7-6DEB0CA89005 83 84
85 86
87 88
Docusign Envelope ID: 4CA4232B- 8B0C- 4333- A259- CA4A3EA63C0B AMENDMENT NO. 2
to the Agreement with

MERIDIAN CONSULTANTS LLC
HCA Middle Well)
THIS SECOND AMENDMENT is made and entered into this 13TH day of May 2025 between the CITY OF SOLVANG, a municipal corporation, and Charter City ( City), and MERIDIAN CONSULTANTS LLC, a California Limited Liability Company ( Consultant). In consideration of the mutual covenants and conditions set forth in the original Agreement dated, April 2, 2024, Amendment No. 1 dated November 19, 2024, the parties agree to this second amendment for Consulting Services for the completion of the Mitigated Negative Declaration for the HCA Well Reliability project to extend the term to June 30, 2026 for no additional amount to the total amount not to exceed $ 30, 190.

Campaign Contribution Disclosure: Pursuant to Government Code Section 84308, any party to a City proceeding ( which includes, but is not limited to, all contracts with the City, other than competitively bid, labor, or personal employment contracts) must disclose on the record any campaign contributions made to a member of the City Council or other elected or appointed officer of the City, any candidate for elected office of the City, or any candidate for elective office of any other agency who is also an elected or appointed officer of the City in excess of $250 in the past 12 months. This disclosure requirement includes contributions by the party' sagent, such as a consultant, and aggregated contributions from persons or entities related to the party. Consultant is required to fill out and provide the attached Exhibit C 'Applicant/ Interested Party Campaign Contribution Disclosure Form' with submission of this Agreement and to update this form after each contribution and no later than the beginning of any associated proceeding.

All remaining portions of the original Agreement and applicable portions of prior Amendment( s) shall remain in full force and effect.

CITY OF SOLVANG MERIDIAN CONSULTANTS LLC
DocuSigned by: DocuSigned by:
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Randy Murphy, City Manager
APPROVED AS TO FORM:
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Craig Steele, Acting City Attorney
ATTEST:
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Annamarie Porter, City Clerk
Mark Austin, Managing Member
89 Docusign Envelope ID: 4CA4232B- 8B0C- 4333- A259- CA4A3EA63C0B

CITY OF SOL VAN G
Applicant/ Interested Party Campaign Contribution Disclosure Form 1644 Oak Street I Solvang, CA 93463 I
www. cityrofsolvang. com I ( 805) 688- 5575

APPLICANT/ INTERESTED PARTY INFORMATION
Applicant Name: N,
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Phone: (/
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Email ( required): e.? at. j ,t,.,, Q
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Representative/ Agent: n
Phone:
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Email: repa wattles o el*, er•, ,oi o.,
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Mailing Address:
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State:
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Zip:
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Website:

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Name and subject matter of applicant' s proceeding:

CONTRIBUTION DISCLOSURE ( GOVERNMENT CODE SECTION 84308) Please list all contributions in excess of $250 ( either as a single payment or in aggregate) made within the past 12 months to officers of the agency involved in the above -mentioned proceeding by any parties ( applicants) or their agents or representatives, including corporations, limited liability companies ( LLCs), or other business entities and principals thereof, that are affiliated with the above -referenced proceeding. You may attach additional pages as necessary to list contributions made to involved agency officers and provide additional information about the contributor' srelationship with the recipient.

Contributor Name:

Date of Contribution Recipient Office/ Candidate Contribution Amount ($):

Refund: Yes or No;
Date of Refund.

XBy checking this box I certify that I have not given any contributions consistent with Government Code Section 84308

ACKNOWLEDGEMENT
This form must be updated after each contribution, and no less than 45 days before any agency consideration regarding the above - referenced application. Completion of this form does not waive or in any way impact a party' sobligation to disclose such contributions over $ 250 on the record of the proceeding pursuant to Government Code section 84308( e).

I declare under penalty ofperjury that the information which has been included in this Disclosure Form is true and correct:

Signature: C
Print Name: a r/e / 4 yr I ..

Date: r* '/ 07.( 3 -

OFFICIAL USE ONLY
File/ Project No: Date Received:
90 91
92 93
94 95
96 97
98 99
100
101
102
103
104
105
106
107
108
109
110
111
112
113
114
115
DocuSign Envelope ID: 2DB61EF6- AD83- 4542- 8332- 625C4B38FF37

CITY OF SOLVANG

PROFESSIONAL SERVICES AGREEMENT

SOLVANG
The Danish Capitol of. Imerico
PARTIES AND DATE. This Agreement is made and entered into this 2nd day of April, 2024 (" Effective Date") by and between the CITY OF SOLVANG, a Municipal Corporation and Charter City organized under the Constitution and laws of the State of California with its principal place of business at 1644 Oak Street, Solvang, CA 93463 (" City") and MERIDIAN CONSULTANTS LLC, a California Limited Liability Company (" Consultant") with its principal place of business at 860 Hampshire Rd, Suite P, Westlake Village, CA 91361. City and Consultant are sometimes individually referred to as Party" and collectively as "Parties" in this Agreement. The parties hereto, in consideration of the mutual covenants contained herein, hereby agree to the following terms and conditions:

1. 0 GENERAL PROVISIONS

1. 01 Term: This agreement will become effective on the date of execution set forth below, and will continue in effect until terminated as provided herein.

1. 02 Services : Consultant shall perform the scope of work ( tasks) described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the project schedule which is also set forth in Exhibit A.

Consultant shall determine the method, details and means of performing the above - referenced services.

Consultant may, at their own expense, employ such assistants and subconsultants, as Consultant deems necessary to perform the services required of Consultant by this agreement.

However, Consultant may not assign this agreement to any other person or entity in the performance of required project -related services, and the City may not control, direct or supervise Consultant' s assistants or employees in the performance of those services.

1. 03 Standard of Performance: Consultant' sservices shall be performed in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of Consultant' sprofession currently practicing under similar conditions. Whenever the scope of work requires or permits approval by the City, it is understood to be approval solely for the purposes of conforming to the requirements of the scope of work and not acceptance of any professional or other responsibility for the work. Such approval does not relieve the Consultant of responsibility for complying with the standard of performance or laws, regulations, industry standards, or from liability for damages caused by negligent acts, errors, omissions, noncompliance with industry standards, or the willful misconduct of Consultant or its subcontractors. By delivery of completed work, Consultant certifies that the work conforms to the requirements of this contract and all applicable federal, state and local laws. If Consultant is retained to perform services requiring a license, certification, registration or other similar requirement under California law, Consultant shall maintain that license, certification, registration or other similar requirement throughout the term of this Contract.

1. 04 Compensation: In consideration for the services to be performed by Consultant, City agrees to pay Consultant monetary consideration for professional services in accordance with the fee schedule set forth in Exhibit A. The parties agree that total compensation for fees and costs for the services detailed in Exhibit A shall not exceed the sum of $30, 190. 0, unless and until this Agreement is amended as provided herein.

Meridian Consultants LLC — HCA Middle Well Reliability Project 116
DocuSign Envelope ID: 2DB61EF6- AD83- 4542- 8332- 625C4B38FF37

1. 05 Billing/ Payment Terms. All charges for Consultant' sservices and authorized related reimbursable expenses shall be billed monthly, and all undisputed charges will be paid by City within 30 (thirty) days of receipt. The bills shall list all tasks under this Agreement, the task budget, project total budget, percentage completed for each task for that month, associated percentage billing against each task, and total billing for that month. In the event the Agreement is based on time & materials billing up to a not -to -exceed amount, the bill shall itemize by date all services and expenses provided during the invoice period ( under this Agreement) including a brief description of the nature of work performed, the person or vendor performing them, the applicable billing rate, and the time expended. All Consultant service invoices must be approved by the City Manager prior to payment.

2. 0 OBLIGATIONS OF CONTRACTOR

2. 01 Contract Management and Service Performance: Consultant Principal shall serve as the project manager and will personally prepare, or direct and supervise the preparation of, all work product called for by this agreement. Consultant represents that it has the qualifications, experience and facilities to properly perform all services hereunder in a thorough, competent, timely, and professional manner and shall, at all times during the term of this Agreement, have in full force and affect all licenses required of it by law. Consultant agrees to devote the hours and the human resources necessary to timely perform the services set forth in this agreement in an efficient, professional, and effective manner.

2. 02 Avoidance of Conflict of Interest.
a) Consultant may represent, perform services for, and be employed by additional individuals or entities, in Consultant' ssole discretion, as long as the performance of these extra - contractual services does not interfere with or present a conflict with City' s business or interfere with the timely performance and completion of Consultant' sservices under this Agreement. b) Consultant shall comply with all conflict of interest laws and regulations including, without limitation, the City' sConflict of Interest Code ( on file in the City Clerk' sOffice). All officers, employees and/ or agents of Consultant who will be working on behalf of the City pursuant to this Agreement may be required to file Statements of Economic Interest. Therefore, it is incumbent upon the Consultant to notify the City of any staff changes relating to this Agreement.
c) In accomplishing the scope of services of this Agreement, all officers, employees and/ or agents of the Consultant unless as indicated in Subsection ( d), will be performing a very limited and closely supervised functi n, and therefore, unlikely to have a conflict of interest arise. No disclosures are required for a y ficers, employees, and/ or agents of Consultant, except as indicated in Subsection ( d). ( Initials).
d) In accomplishing the scope of services of this Agreement, Consultant will be performing a specialized or general service for the City, and there is substantial likelihood that the Consultant' swork product will be presented, either written or orally for the purpose of influencing a governmental decision. As a result, the following persons shall be subject to the City' s
Conflict of Interest Code.

None

2. 03 Tools and Instrumentalities: Consultant shall provide all tools and instrumentalities to perform the services under this agreement.

Meridian Consultants LLC — HCA Middle Well Reliability Project 117
DocuSign Envelope ID: 2DB61EF6- AD83- 4542- 8332- 625C4B38FF37

2. 04 Workers' Compensation and Other Employee Benefits: City and Consultant intend and agree that Consultant is an independent contractor of City and agree that Consultant and Consultant' semployees and agents have no right to Workers' Compensation and other City - sponsored employee benefits. Consultant agrees to provide Workers' Compensation and other employee benefits, where required by law, for Consultant' semployees and agents. Consultant agrees to hold harmless and indemnify City for any and all claims arising out of any claim for injury, disability, or death of Consultant and any of Consultant' semployees or agents.

2. 05 Indemnification
a) Non -design, non -construction Professional Services: To the fullest extent permitted by law ( including, but not limited to California Civil Code Sections 2782 and 2782. 8), Consultant shall indemnify, defend, and hold harmless the City, and its elected officials, officers, employees, volunteers, and agents (" City Indemnitees"), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels' fees and costs of litigation (" claims"), arising out of the Consultant' sperformance or Consultant' sfailure to perform its obligations under this Agreement or out of the operations conducted by Consultant, including the City' s active or passive negligence, except for such loss or damage arising from the sole negligence or willful misconduct of the City. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant' s
performance of this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City' s option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims. b) Non -design, construction Professional Services: To the extent the Scope of Services involve a " construction contract" as that phrase is used in Civil Code Section 2783, this paragraph shall apply in place of paragraph (a). To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782. 8), Consultant shall indemnify, defend, and hold harmless the City, and its elected officials, officers, employees, volunteers, and agents ("City Indemnitees"), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels' fees and costs of litigation (" claims"), arising out of the Consultant' s performance or Consultant' sfailure to
perform its obligations under this Agreement or out of the operations conducted by Consultant, except for such loss or damage arising from the active negligence, sole negligence or willful misconduct of the City. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant' sperformance of this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City' s option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims.
c) Design Professional Services: In the event Consultant is a "design professional", and the Scope of Services require Consultant to provide " design professional services" as those phrases are used in Civil Code Section 2782. 8, this paragraph shall apply in place of paragraphs ( a) or (b). To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782. 8) Consultant shall indemnify, defend and hold harmless the City and its elected officials, officers, employees, volunteers and agents (" City Indemnitees"), from and against all claims, damages, injuries, losses, and expenses including costs, attorney fees, expert consultant and expert witness fees arising out of, pertaining to or relating to, the negligence, recklessness or willful misconduct of Consultant, except to the extent caused by the sole negligence, active negligence or willful misconduct of the City. Negligence, recklessness or willful misconduct of any subcontractor employed by Consultant shall be conclusively deemed to be the negligence, recklessness or willful misconduct of Consultant unless adequately corrected by Consultant. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant' sperformance of Meridian Consultants LLC — HCA Middle Well Reliability Project 118
DocuSign Envelope ID: 2DB61EF6- AD83- 4542- 8332- 625C4B38FF37 this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City' s option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims. In no event shall the cost to defend charged to Consultant under this paragraph exceed Consultant' sproportionate percentage of fault. However, notwithstanding the previous sentence, in the event one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, Consultant shall meet and confer with other parties regarding unpaid defense costs. d) Payment by City is not a condition precedent to enforcement of the indemnities in paragraph (a), (b), or (c). In the event of any dispute between Consultant and City, as to whether liability arises from the active negligence, sole negligence or willful misconduct of the City or its officers, employees, or agents, Consultant will be obligated to pay for City' s defense until such time as a final judgment has been entered adjudicating the City as having been actively negligent, solely negligent or as having engaged in willful misconduct. Except as otherwise required by Civil Code Section 2782. 8, Consultant will not be entitled in the absence of such a determination to any reimbursement of defense costs including but not limited to attorney' sfees, expert fees and costs of litigation. The provisions of this Section 2. 05 shall survive completion of Consultant' sservices or the termination of this Agreement.

2. 06 Insurance: Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit B attached to and part of this agreement.

2. 07 Campaign Contribution Disclosure: Pursuant to Government Code Section 84308, any party to a City proceeding ( which includes, but is not limited to, all contracts with the City, other than competitively bid, labor, or personal employment contracts) must disclose on the record any campaign contributions made to a member of the City Council or other elected or appointed officer of the City, any candidate for elected office of the City, or any candidate for elective office of any other agency who is also an elected or appointed officer of the City in excess of $250 in the past 12 months. This disclosure requirement includes contributions by the party' sagent, such as a consultant, and aggregated contributions from persons or entities related to the party. Consultant is required to fill out and provide the attached Exhibit C Applicant/ Interested Party Campaign Contribution Disclosure Form' with submission of this Agreement and to update this form after each contribution and no later than the beginning of any associated proceeding.

3. 0 OBLIGATIONS OF CITY

3. 01 Cooperation: City agrees to comply with all reasonable requests of Consultant necessary to the performance of Consultant' sduties under this agreement. City employees, agents and officers of the City agree to disclose all information relevant to this project to Consultant. Consultant shall be entitled to reasonably rely upon the accuracy and completeness of information furnished by City, provided that Consultant shall give City prompt written notice of any known defects in such information.

4. 0 TERMINATION OF AGREEMENT

4. 01 Termination Notice: Notwithstanding any other provision of this agreement, any party hereto may terminate this agreement, at any time, without cause, by giving at least 30 ( thirty) days' prior written notice to the other parties to this agreement.

4. 02 Termination on Occurrence of Stated Events: This agreement shall terminate automatically on the occurrence of any of the following events:

Meridian Consultants LLC - HCA Middle Well Reliability Project 119
DocuSign Envelope ID: 2DB61EF6- AD83- 4542- 8332- 625C4B38FF37 a. Sale of the business of any party;
b. The end of the 30 ( thirty) days as set forth in section 4. 01; c. End of the contract to which Consultant' sservices were necessary; or d. Assignment of this agreement by Consultant without the consent of City. e. Death of any party.

4. 03 Termination by any Party for Default: Should any party default in the performance of this agreement or materially breach any of its provisions, the non -breaching party, at its option, may terminate this agreement, immediately, by giving written notice of termination to the breaching party.

4. 04 Termination: This agreement shall terminate on December 31, 2024, unless earlier extended as set forth in this Section. The City, with the agreement of Consultant, is authorized to extend the term of this agreement beyond the termination date, as needed, under the same terms and conditions as set forth in this agreement. Any such extension shall be in writing and be an amendment to this agreement.

5. 0 SPECIAL PROVISIONS

5. 01 Additional Tasks as May Be Assigned by the City Manager: Prior to initiating any Consultant work on matters relating to the purposes of this Agreement, but outside the Scope of Services for this Agreement, it shall be the responsibility of Consultant to obtain written approval of the City Manager, prior to initiation of such tasks.

5. 02 Time Schedule: Consultant is to begin work upon receipt and execution of City contract. Consultant agrees to engage its best efforts to adhere strictly to the schedule set forth in Exhibit A and incorporated herein.

5. 03 Work Outside Contract Scope: No payment for changed or additional work shall be made unless the changed or additional work has first been approved in writing by the City Manager and the parties have agreed upon the appropriate adjustment, if any, to the payment schedule and maximum payment amount for the changed or additional work. The Contract Manger may order changes or additions to the scope of work. Whether a change or addition to the scope of work is proposed by the Consultant or ordered by the City Manager, the parties shall in good faith negotiate an appropriate adjustment, if any, to the payment schedule and maximum payment for the changed or additional work. An approved change or addition, along with the payment adjustment, if any, will be effective upon an amendment to this contract executed by both parties. The amendment shall not render ineffective or invalidate unaffected portions of this contract.

5. 04 Confidentiality:
a) Confidential Nature of Information. Consultant shall treat all information obtained from the City in the performance of this contract as confidential and proprietary to the City.

Consultant shall treat all records and work product prepared or maintained by Consultant in the performance of this contract as confidential.
b) Limitation on use and disclosure. Consultant agrees that it will not use any information obtained as a consequence of the performance of work for any purpose other than fulfillment of Consultant' sscope of work. Consultant will not disclose any information prepared for the City, or obtained from the City or obtained as aconsequence of the performance of work to any person other than the City, or its own employees, agents or Meridian Consultants LLC — HCA Middle Well Reliability Project 120
DocuSign Envelope ID: 2DB61EF6- AD83- 4542- 8332- 625C4B38FF37 subcontractors who have a need for the information for the performance of work under this contract unless such disclosure is specifically authorized in writing by the City. c) Security plan. If requested by the City Manager, Consultant shall prepare a security plan to assure that information obtained from the City or as a consequence of the performance of work is not used for any unauthorized purpose or disclosed to unauthorized persons.

Consultant shall advise the City of any request for disclosure of information or of any actual or potential disclosure of information.
d) Survival. Consultant' sobligations under this paragraph shall survive the termination of this contract.

6. 0 MISCELLANEOUS

6. 01 Notices: Except as otherwise expressly provided by law, any and all notices or other communications required or permitted by this agreement or by law to be served on or given to any party to this agreement shall be in writing and delivered or, in lieu of such personal service, when deposited in the United States mail, first class postage prepaid, to the following address for each respective party:

PARTY ADDRESS
TO: CITY OF SOLVANG
Copy to:

TO CONSULTANT:

City of Solvang
1644 Oak Street
Solvang, CA 93463
Attention: City Clerk
Chelsea O' Sullivan
City Attorney
Richards, Watson & Gershon
847 Monterey Street, Suite 206
San Luis Obispo, CA 93401
Meridian Consultants LLC
Mark Austin, Manager
860 Hampshire Road, Suite P
Westlake Village, CA 91361

6. 02 Governing Law: This agreement and all matters relating to this agreement shall be governed by the laws of the State of California in force at the time, should any need for interpretation of this agreement or any decision or holding concerning this agreement arise.

6. 03 Binding Effect: This agreement shall be binding on and shall inure to the benefit of the heirs, executors, administrators, successors and assigns of the parties hereto, but nothing in this Section shall be construed as consent by City to any assignment of this agreement or any interest in the agreement.

6. 04 Remedies: The remedies set forth in this agreement shall not be exclusive, but shall be cumulative with, and in addition to, all remedies now or hereafter allowed by law or equity.

6. 05 Due Authority: The parties hereby represent that the individuals executing this agreement are expressly authorized to do so on and in behalf of the parties.

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6. 06 Ownership of Work Product: Upon delivery, the work product, including without limitation, all original reports, writings, recordings, drawings, files, and detailed calculations developed under this contract are the property of the City. Consultant agrees that all copyrights, which arise from creation of the work pursuant to this contract, shall be vested in the City and waives and relinquishes all claims to copyright or other intellectual property rights in favor of the City. City acknowledges that its use of the work product is limited to the purposes contemplated by the scope of work and that the Consultant makes no representation of the suitability of the work product for use in or application to circumstances not contemplated by the scope of work.

6. 07. Integration and Modification:
a) This contract represents the entire understanding and agreement of the City and Consultant as to those matters contained herein. This agreement correctly sets forth the obligations of the parties hereto to each other as of the date of this agreement. All agreements or representations respecting the subject matter of this agreement not expressly set forth or referred to in this agreement are null and void. No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder. This contract may not be modified, amended, or altered except in writing signed by the City and Consultant.
b) In the event of any conflict between the terms of this agreement and the terms of an exhibit, the terms of this agreement shall control, even if the exhibit purports to modify this agreement. In the event an exhibit incorporates by reference any additional physical documents, websites, web links or other electronic location not under the control of the City, the parties agree that such additional documents shall have no impact on this agreement and shall be deemed to be void unless actually attached to the exhibit that purports to incorporate such additional document. Notwithstanding the foregoing sentence, the provisions of Section 2. 05 of this agreement shall not be altered, amended, limited or otherwise affected in any manner by any language included in an exhibit to this agreement, even if such exhibit purports to affect the provisions of Section 2. 05.

Furthermore, any attempt to limit liability to the City that is expressed in an exhibit shall have no force or effect unless City has expressly agreed to such limitation by providing the initials of its authorized representative here:

6. 08. Advice of Counsel: The parties agree that they are aware that they have the right to be advised by counsel with respect to the negotiations, terms, and conditions of this contract, and that the decision of whether or not to seek the advice of counsel with respect to this contract is a decision which is the sole responsibility of each of the parties hereto. This contract shall not be construed in favor or against either party by reason of the extent to which each party participated in the drafting of the contract.

6. 09. Independent Review: Each party hereto declares and represents that in entering this contract it has relied and is relying solely upon its own judgment, belief and knowledge of the nature, extent, effect and consequence relating thereto. Each party further declares and represents that this contract is being made without reliance upon any statement or representation not contained herein of any other party, or any representative, agent, or attorney of any other party.

6. 10. Attorney Fees: In the event of any controversy, claim or dispute between the parties hereto, arising out of or relating to this agreement, or the breach hereof, the prevailing party shall be entitled, in addition to other such relief as may be granted, to a reasonable sum as and for attorney fees.

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6. 11 No waiver: The waiver of any breach by any party of any provision of this agreement shall not constitute a continuing waiver or a waiver of any subsequent breach of this agreement.

6. 12. Assignment: This agreement is specifically not assignable by Consultant to any person or entity. Any assignment or attempt to assign by Consultant whether it be voluntary or involuntary, by operation of law or otherwise, is void and is a material breach of this agreement, giving rise to a right to terminate as set forth in Section 4. 03.

6. 13. Time for Performance: Except as otherwise expressly provided for in this agreement, should the performance of any act required by this agreement to be performed by either party be prevented or delayed by reason by any act of God, strike, lockout, labor trouble, inability to secure materials, epidemics, pandemics, or any other cause, except financial inability, which is the fault of the party required to perform the act, the time for performance of the act will be extended for a period of time equivalent to the period of delay and performance of the act during the period of delay will be excused: provided, however, that nothing contained in this Section shall exclude the prompt payment by either party as required by this agreement of the performance of any act rendered difficult or impossible solely because of the financial condition of the party required to perform the act.

6. 14 Severability: Should any provision of this agreement be held by a court of competent jurisdiction or by a legislative or rulemaking act to be either invalid, void or unenforceable, the remaining provisions of this agreement shall remain in full force and effect, unimpaired by the holding, legislation or rule.

6. 15. Construction: The parties agree that each has had an opportunity to have their counsel review this agreement and that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this agreement or any amendments or exhibits thereto. The captions of the sections are for convenience and reference only, and are not intended to be construed to define or limit the provision to which they relate.

6. 16. Amendments: Amendments to this agreement shall be in writing and shall be made only with the mutual written consent of all the parties to this agreement.

6. 17. Signatures: The individuals executing this contract represent and warrant that they have the legal capacity and authority to do so on behalf of their respective legal entities.

IN WITNESS WHEREOF, the parties have executed this contract on the following date.

CITY OF SOLVANG CONTRACTOR

MERIDIAN CONSULTANTS LLC
By:
p—DocuSigned by:
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Randy Murphy, City Manager

APPROVED AS TO FORM
Richards, Watson & Gershon
DocuSigned by:

By:

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Chelsea O' Sullivan, City Attorney
By:

DocuSigned by:
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6C5E1729B5374AD
Mark Austin, Manager
Meridian Consultants LLC - HCA Middle Well Reliability Project 123
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EXHIBIT A

SCOPE OF WORK,

FEE SCHEDULE

PROJECT SCHEDULE
Meridian Consultants LLC — HCA Middle Well Reliability Project 124
DocuSign Envelope ID: 2DB61EF6- AD83- 4542- 8332- 625C4B38FF37 eridian
Consultants
Los Angeles
706 S. Hill Street, 11th Floor
Los Angeles, CA 90014
213) 335-434
March 29, 2024
Mr. Randy Murphy, City Manager
Mrs. Mike Mathews, Water Supervisor
City of Solvang
411 Second Street
Solvang, CA 93463
Westlake Village
920 Hampshire Road, Suite A5
Westlake Village, CA 91361
805) 367- 5720
Subject: Proposal to Provide Professional Environmental Review Services City' s
HCA Middle Well Reliability Project
Addendum to Adopted Solvang Upland Wells Initial Study / Mitigated Negative Declaration Dear Mr. Murphy and Mr. Mathews,
On behalf of Meridian Consultants, I am pleased to submit this proposal to assist the City of Solvang ( City) with the completion of the environmental review process for the revisions to the City' sHCA Middle Well Reliability project ( Project).

The Meridian Consultants staff prepared the prior adopted Initial Study / Mitigated Negative Declaration IS/ MND) for the City' s Solvang Upland Wells Project in 2014. Our familiarity with the Solvang Upland Wells Project will allow us to prepare an Addendum to the Adopted IS/ MND in a time and cost- efficient manner. The completion of the Addendum to the 2014 IS/ MND will be managed by Ms. Leanna Williams, Senior Project Manager with assistance by Ms. Grace Bridges, Project Planner.

Please contact me at ( 408) 460-694 or via email at Iilliams@meridianconsultantslIc. com with any questions regarding this proposal.

We look forward to the opportunity to continue working with the City.

Sincerely,
Meridian Consultants, LLC
Leanna Williams
Senior Project Manager 125
DocuSign Envelope ID: 2DB61EF6- AD83- 4542- 8332- 625C4B38FF37 Meridian ni' ii/ tritifS

SCOPE OF WORK
City of Solvang
HCA Middle Well Reliability Project
Proposal for an Addendum to Adopted Solvang Upland Wells Initial Study / Mitigated Negative Declaration

PROJECT UNDERSTANDING
Background
As required by the California Environmental Quality Act (CEQA), the City of Solvang prepared and adopted an Initial Study / Mitigated Negative Declaration ( IS/ MND) (SCH No. 2014061085) for the Solvang Upland Wells Project in 2014 ( herein referred to as the " 2014 IS/ MND").

The Solvang Upland Wells Project included development of a well siting study for possible " upland" well sites to increase local water supplies to the City of Solvang ( City). Five upland well sites were selected for study, drilling, and testing. Construction of the Solvang Upland Wells Project entailed the drilling of the five well sites; each site approximately 2, 500 square feet in size. It was anticipated that only three of the future well sites would be fully developed and connected to the City' s potable water system to meet water demand.

The Solvang Upland Wells Project included two phases for well development. The first phase includes the drilling, testing, and discharge of groundwater at five separate well sites to determine the viability of future well locations for City use. The second phase of well development would be the permanent installation and operation of the wells and associated pipeline infrastructure upon selection of a well site. At a minimum, well head protection would consist of a 16 -inch diameter PVC conductor casing set to a depth of 20 feet and cemented in place. The conductor casing would be installed prior to pilot -hole drilling and well development. A concrete sanitary seal would be placed in the upper 50 feet of the well annulus between the well casing and the conductor casing, adding additional mass and well head protection. The well screen section would be encased with clean imported gravel that is placed in the annulus below the sanitary seal. The screen slot size would likely be in the range of a 0.60- to 0.90 -inch opening and based on formation materials observed. The gravel gradation would be selected according to the final screen slot size. The three new wells would be incorporated into the City' ssupervisory control and data acquisition SCADA) system and operate from set points tied to reservoirs levels. System production would be dictated by demand on the system. The well pumps would be designed to lift the water to a storage facility.

Upon completion of the well head, and prior to operations, the distribution pipelines would need to be installed to connect the wells to the City' s distribution system. Pipelines would consist of 6- inchdiameter high -density polyethylene ( HDPE) pipes that would be buried at least 18 inches below ground surface. The pipelines would be installed with a trenching machine that would excavate a 12 - inch -wide trench and temporarily store the removed soils along the trench. Work crews would place the pipe in the trench, Meridian Consultants 1 HCA Middle Well Reliability Project March 2024 IS/ MND Addendum Proposal
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DocuSign Envelope ID: 2DB61EF6- AD83- 4542- 8332- 625C4B38FF37 which would be backfilled by a loader or backhoe, and then compacted to match existing grade. The temporary disturbance zone associated with pipe installation would be about 30 feet wide. Electrical conduits would be installed with the pipelines to deliver power to each well.

Where pipelines would be installed beneath paved roads, the asphalt surface would be saw cut, and an excavator would be used to excavate a trench for the pipe. The road would be restored to preconstruction conditions after installing the pipe and backfilling the trench. Lateral pipes, to connect to existing City water lines, would be installed as needed.

Installing the pipes in a trench would require the clearing of vegetation. No trees are anticipated to be removed. After installing the pipes, the slopes may require slope stabilization by erosion control mats, geowebbing, and plants.

Of the five well sites, Well Location 3 in the Solvang Upland Wells Project was located within the northern portion of Hans Christian Anderson ( HCA) Park north of the detention basin and approximately 330 feet south of existing tennis courts. Power would be provided via an overhead power line. Groundwater would be discharged to the land adjacent to the proposed well site. An 8 -inch pipeline would connect the well to the City' s water system adjacent to the proposed site. A 10- by 15 -foot chain link enclosure, about six feet high, would be constructed around the well head.

At the time of the 2014 IS/ MND, the site at Well Location 3 was relatively flat and surrounded by fields, skyline trees, grassland, and chaparral on undeveloped hillsides. The well location was situated within coast live oak woodland and is adjacent to a large, open disturbed area. Single- family residences were located approximately 290 feet to the northeast of the site. A tributary of the Santa Ynez River was located approximately 150 feet to the west of the site. The site was designated as Open Space/ Recreation.

Sensitive uses are located approximately 290 feet east of Well Location 3 and include residential units and hotel uses. Well Location 3 is now referred to as the HCA Middle Well.

Current HCA Middle Well Status
The HCA Middle Well ( Well Location 3 in the 2014 IS/ MND), was drilled and initial pump testing was done in June 2015. A permanent 12" diameter polyvinyl chloride ( PVC) casing, sanitary seal, and reinforced concrete wellhead with 14" flanged pipe connection were installed at that time. The well was completed to a depth of 465 feet with a sanitary seal in the upper 50 feet of the well. The well was completed in the target aquifer, the Careaga Formation.

The presence of H2S gas was detected during initial pump testing, and the City' s hydrogeologist recommended installation of a bentonite clay plug to seal off the lowest portion of the aquifer believed to be the primary source of the H2S gas. Therefore, a bentonite plug was installed to seal off the bottom 220 feet resulting in a functional well depth of 245 feet. Shortly after that, new pump testing and water quality testing were performed. The pump testing indicated a long- term capacity of approximately 150 ( gallons per minute ( gpm). The bentonite plug was successful in reducing ( but not eliminating) H2S concentrations, and the water quality met all State standards. Due to budgetary constraints, the City did not finish equipping the well and putting it into service at that time. In September 2022, additional pump testing Meridian Consultants 2 HCA Middle Well Reliability Project March 2024 IS/ MND Addendum Proposal
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DocuSign Envelope ID: 2DB61EF6- AD83- 4542- 8332- 625C4B38FF37 and water quality testing were performed. A 24 -hour constant discharge test was performed at 250 gpm and indicated that a design capacity over 200 gpm may be feasible. Again, minor levels of H2S were detected but the water quality met all State standards.

Changes to the Adopted Project
The City intends to improve water supply reliability for the City of Solvang by improving and activating its presently inactive existing HCA Middle Well. When any of the City' s other wells are out of service due to mechanical failure or need for routine maintenance, or additional water supply is needed, the HCA Middle Well will be available to go into service and help meet water system demands. In addition, the HCA Middle Well will be equipped for groundwater injection. During the winter and spring months of years with high State Water allocations, surplus water can be injected through the HCA Middle Well to replenish the groundwater basin and temporarily bank the water for later use during summertime high demand periods, or when State Water allocations are low.

Construction would include the installation of pump and motor, piping and valves, electrical and control panels, instrumentation and SCADA system, radio telemetry system, pump -to -waste manhole, 3 feet high retaining wall, and chain link fencing. Approximately 90 feet of 6 -inch diameter waterline will also be installed to connect the HCA Middle Well to the City' s water distribution system that runs across the middle of HCA Park.

Separate disinfection sheds would be included for sodium hypochlorite and ammonium hydroxide with associated equipment, and contact chamber. Site piping would be laid out to accommodate possible future connection of the HCA Middle Well to the HCA South Well site ( in the event future wellhead treatment is required). Seven feet high chain link fencing will be constructed to enclose the site of approximately 30 feet by 60 feet.

The HCA Middle Well will be incorporated into the City' ssupervisory control and data acquisition ( SCADA) system and operate from set points tied to water levels at Reservoir 1. The well will be equipped with a variable frequency drive (VFD) to allow production to fluctuate between 130 and 220 gpm based on system demand. The pump will be sized to supply the central portion of the City' s Pressure Zone 1. Power is
currently not available to the site. Completing and processing an application with PG& Efor a transformer and new electric service would also be completed. Power would be provided to the pump by electrical conduits leading from the new PG& Etransformer.

Collectively, the proposed revisions to the development of HCA Middle Well from the Solvang Upland River Wells Project analyzed in the 2014 IS/ MND are herein referred to as the " HCA Middle Well Reliability Project" or " proposed Project".

HCA MIDDLE WELL RELIABILITY PROJECT CEQA APPROACH
Based on the characteristics of the proposed Project and the associated discretionary actions, Meridian Consultants proposes to prepare an Addendum to the previously adopted IS/ MND for the Solvang Upland Wells Project (" 2014 IS/ MND").

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DocuSign Envelope ID: 2DB61EF6- AD83- 4542- 8332- 625C4B38FF37 Under Section 15164 of the CEQA Guidelines,' an addendum to a previously adopted mitigated negative declaration shall be prepared if some changes or additions to previously adopted mitigated negative declarations are necessary but none of the conditions described in Section 15162 calling for preparation of a subsequent EIR have occurred. An addendum need not be circulated for public review but can be included in or attached to the adopted mitigated negative declaration. The City, as the decision making body, shall consider the addendum with the previously adopted mitigated negative declaration prior to making a decision on the project.

It our opinion than an Addendum to the 2014 IS/ MND can be prepared for the HCA Middle Well Reliability Project in that:

1. The components of the HCA Middle Well Reliability Project were fully evaluated in the 2014

IS/ MND,

2. The HCA Middle Well Reliability Project reduces the analysis of upland wells from five ( 5) to one 1), and the location of the HCA Middle Well are part of the area evaluated ( Well Location 3) in the 2014 IS/ MND,

3. Other components of the Solvang Upland Wells Project are the same or no longer under consideration.

SCOPE OF WORK
This Scope of Work has been organized to follow the steps in the process as defined in the State CEQA Guidelines Sections 15162 and 15164, and on the project schedule below. Methodologies and work products are identified below for the following tasks:

Task 1: Prepare Technical Studies
Task 2: Prepare Administrative Draft Addendum
Task 3: Prepare Final Addendum
Task 4: Attend Public Hearings ( optional)
TASK 1— Prepare Technical Studies
The adopted 2014 IS/ MND relied on various studies that have " shelf lives" of only a couple of years. As such, certain studies should be updated to assure that no new conditions exist that would result in new potentially significant impacts. These include biological resources and cultural resources.

Meridian Consultants would sub -consult with Pax Environmental, Inc. ( Pax) for the biological resources documentation, and BCR Consulting LLC ( BCR) for the cultural resources documentation that would be used to support the CEQA documentation. Meridian Consultants has previously used these firms for a California Environmental Quality Act ( CEQA), Guidelines, Section 15164, Addendum to an EIR or Negative Declaration.

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DocuSign Envelope ID: 2DB61EF6- AD83- 4542- 8332- 625C4B38FF37 variety of projects involving cultural and biological issues. Meridian Consultants will oversee the management of these subconsultants.

Biological Resources Technical Report
Desktop Review, Mobilization, and Correspondence
Pax will review previous reports site plans, site history, and special - status species records for the vicinity.

The review will also include preliminary analysis of potential special -status species with the potential to occur. Lastly, this task includes correspondence with the client, preparation of contracts, and invoicing.

Biological Survey
Pax will perform one reconnaissance -level site visit to conduct an inventory and assessment of environmental resources. The qualified biologist will use a GPS device to document all notable land features, vegetation communities, drainages, special -status species, and other resources that may be used in reporting.

Biological Resources Report
Pax will prepare a biological technical report that will include a description of site conditions, an inventory of biological resources observed, an analysis of special -status species with the potential to occur, and maps of boundary delineations for various habitat types at the proposed Project site.

Cultural Resources Technical Memorandum
Research
BCR will complete a records search for cultural resources ( archaeological and historical) through the Central Coast Information Center (CCIC) at the Santa Barbara Museum of Natural History. for the proposed Project. The results will be summarized to characterize the status and extent of previous cultural resource studies completed in the project area ( including a half -mile radius), and to help predict the types of resources expected within the proposed Project site boundaries..

Field Survey
BCR will perform a pedestrian cultural resources survey of 100 percent of the accessible proposed Project site at systematic 15 meter transect intervals. The fieldwork will be completed under the supervision of a cultural resource professional that meets the United States Secretary of the Interior' s Professional Qualifications Standards for Architectural History, and for Archaeology. The goal of this task will be to identify any cultural resources within the proposed Project site boundaries ( including prehistoric and historic archaeological and historic architectural resources), and to produce or update the necessary site records. For the purposes of this proposal, negative findings are anticipated. Should cultural resources Meridian Consultants 5 HCA Middle Well Reliability Project March 2024 IS/ MND Addendum Proposal
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DocuSign Envelope ID: 2DB61EF6- AD83- 4542- 8332- 625C4B38FF37 including prehistoric or historic archaeological sites or historic -period buildings) be identified, a budget and schedule adjustment would be necessary.

Report
A cultural resources report will be produced consistent with CEQA requirements. The report will include a project description, cultural setting, methods, results, and recommendations sections. Relevant maps and photographs will also be included. Department of Park and Recreation ( DPR) 523 forms will be completed and attached to the report to record any resources identified.

Paleontological Overview
BCR will initiate a paleontological overview for the proposed Project with the Western Science Museum for the proposed Project. Professional paleontologists will review relevant paleontological sensitivity maps and reports completed in the vicinity of the proposed Project to assess sensitivity for buried paleontological resources ( i.e. fossils). The resulting report will be appended to the cultural resources report.

Native American Heritage Commission Sacred Lands File Search During this task BCR will contact the Native American Heritage Commission ( NAHC) to request a Sacred Lands File ( SLF) Search. Results of the SLF Search will be appended to the report. The lead agency will perform any necessary Assembly Bill 52 and/ or Senate Bill 18 Native American Consultation with the appropriate tribes. If requested to participate, BCR Consulting will be available to discuss any tribal concerns during one conference call. BCR Consulting is available to initiate consultation on behalf of the lead agency for an additional fee.

TASK 2 - Prepare Administrative Draft IS/ MND Addendum
The purpose of an Addendum is to make minor technical changes or additions to an adopted mitigated negative declaration.

An Addendum to the 2014 IS/ MND will be prepared and include information:

1. Identification of the regulatory basis for the addendum;

2. A summary of the proposed Project background and purpose;

3. Description of the Solvang Upland Wells Project and the revisions proposed by the City for the HCA Middle Well Reliability Project. The IS/ MND Addendum will update information and data from the 2014 IS/ MND for the Solvang Upland Wells Project;

4. Existing conditions and environmental setting based on the current conditions in the proposed Project area;
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5. A brief explanation of the City' s (as Lead Agency) decision not to prepare a subsequent mitigated negative declaration pursuant to Section 15162 should be included in an addendum to a mitigated negative declaration, the lead agency' sfindings on the project, or elsewhere in the record. The explanation must be supported by substantial evidence; and

6. An evaluation of the prior impacts, findings and change in conditions ( if any) for each topic area discussed in the prior 2014 IS/ MND and any changes that would result by implementing the changes noted in the Proposed Revised Project. All topic areas included in the 2014 IS/ MND will be analyzed.

The discussion for each topic listed will be organized as follows:

Summary of the 2014 IS/ MND findings
Changes resulting from the HCA Middle Well Reliability Project Determination of environmental; effects from HCA Middle Well Reliability Project Meridian Consultants will prepare an Administrative Draft IS/ MND Addendum for City review.

TASK 3 - Prepare Final IS/ MND Addendum
Following review of the Administrative Draft IS/ MND Addendum by the City and legal counsel, Meridian will finalize the IS/ MND Addendum and submit to the City.

TASK 4 —Attend Public Hearing ( Optional)
Should the City desire that Meridian assist in briefing the City Council on the EIR Addendum, Meridian can attend, at the City' srequest, one ( 1) meeting.

SCHEDULE
The schedule to compete the EIR Addendum is as follows:

Authorization to proceed May 1, 2024
Complete Technical Studies June 26, 2024
Complete Administrative Draft IS/ MND Addendum July 12, 2024 Complete City and legal review July 31, 2024
Complete Final IS/ MND Addendum August 9, 2024

COST PROPOSAL
The Not -to -exceed Cost to complete the scope of work is $ 27, 690 without optional tasks. The proposed costs by task is presented below:

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MERIDIAN CONSULTANTS

CITY OF SOLVANG
HCA Middle Well Reliability Project
IS/ MND Addendum
Cost Proposal Summary
Task Amount
Task 1: Prepare Technical Studies
Biological Resources Tech Report
Cultural Resources Tech Report
Task 2: Prepare Administrative Draft IS/ MND Addendum
Task 3: Prepare Final IS/ MND Addendum
6, 020
5, 670
12, 500
3, 500
Task 4: Attend Public Hearing ( Optional)
Total $ 27, 690
2, 500
All cost will be invoiced monthly in accordance with our attached Fee Schedule.

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DocuSign Envelope ID: 2DB61EF6- AD83- 4542- 8332- 625C4B38FF37 IVJeridian Consultants
Schedule of Fees and Hourly Rates
Effective January 1, 2024
Personnel charges are for work directly related to projects. Charges for personnel services are based on an hourly rate for time charged to the project. Current personnel classifications and rates are as follows:

Classification Hourly Rate
Principa I/Pa rtner $ 200. 00 to $295. 00
Associate Principal $ 175. 00 to $225. 00
Senior Professional/ Project Manager $ 145. 00 to $195. 00 Project Professional $ 125. 00 to $165. 00
Staff Planner $ 110. 00 to $145. 00
Analyst/ Field Technician $ 95. 00 to $ 140. 00
Administrative Manager $ 90. 00 to $120. 00
Editor/ Production Coordinator $ 90. 00 to $110. 00
Graphics Specialist $ 90. 00 to $ 125. 00
Clerical/ Administrative $ 75. 00 to $95. 00
Intern $ 55. 00 to $75. 00
An overtime premium will be added to the hourly rates of non- professional staff. Overtime work is defined as time charged to a project in excess of eight ( 8) hours per day, and any time worked on weekends or holidays. Travel time spent in the interest of the client will be charged at the hourly rate. When it is necessary for an employee to be away from the office overnight, subsistence will be charged. Contract personnel will be charged per the hourly rates for their category as listed above.

Preparation for court appearances, depositions, presentations to regulatory boards, or other special requests for testimony will be charged on a time -and - materials basis.

Other Charges
Subcontractors Cost plus 5 percent
Expenses and Outside Reproduction Charges Cost plus 5 percent Mileage
Off -Road Mileage Expense $ 0. 95 per mile
Staff Mileage Expense IRS standard reimbursement rate
Equipment Rental and Usage
Contracted equipment ( all) Cost plus 5 percent
Noise Monitoring Equipment $ 300. 00 per day
Aerial Drones $ 100. 00 per day
Internal Reproduction Costs
Black and White Copies
Single Sided
Color Copies
Single Sided
Meridian Consultants

8.5" x11" $ 0.5 per copy
11" x17" $ 0. 15 per copy

8. 5" x11" $ 0. 50 per copy
11" x17" $ 0. 75 per copy
Fee Schedule
January 2024
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EXHIBIT B

INSURANCE REQUIREMENTS
Prior to the beginning of and throughout the duration of the Work, Consultant will maintain insurance in conformance with the requirements set forth below. Consultant will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth here, Consultant agrees to amend, supplement or endorse the existing coverage to do so. Consultant acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to City in excess of the limits and coverage required in this agreement and which is applicable to a given loss, will be available to City.

Consultant shall provide the following types and amounts ofinsurance:

Commercial General Liability Insurance using Insurance Services Office " Commercial General Liability" policy form CG 00 01, or a City approved equivalent. Defense costs must be paid in addition to limits. There shall be no cross liability exclusion for claims or suits by one insured against another. Limits are subject to review but in no event less than $ 1, 000,00 per occurrence and in the aggregate.

Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including symbol 1 ( Any Auto) or the equivalent. Limits are subject to review, but in no event to be less than $ 1, 000,00 per accident. If Consultant owns no vehicles, this requirement may be satisfied by a non -owned auto endorsement to the general liability policy described above. If Consultant or Consultant' semployees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such person.

Workers Compensation on a state -approved policy form providing statutory benefits as required by law with employer' sliability limits no less than $ 1, 000,00 per accident or disease.

Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the consultant and " Covered Professional Services" as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $ 1, 000,00 per claim and in the aggregate. The policy must pay on behalf of" the insured and must include a provision establishing the insurer' s duty to defend. The
policy retroactive date shall be on or before the effective date of this agreement.

Insurance procured pursuant to these requirements shall be written by insurers that are admitted carriers in the state of California and with an A. M. Bests rating ofA- or better and a minimum financial size VII.

General conditions pertaining to provision of insurance coverage by Consultant. Consultant and City agree to the following with respect to insurance provided by Consultant:

1. Consultant agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials, employees and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992, or a City approved equivalent. Consultant also agrees to require all contractors, and subcontractors to do likewise.

2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or Consultant' s
employees, or agents, from waiving the right of subrogation prior to a loss. Consultant agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise.

3. All insurance coverage and limits provided by Consultant and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement Meridian Consultants LLC — HCA Middle Well Reliability Project 135
DocuSign Envelope ID: 2DB61EF6- AD83- 4542- 8332- 625C4B38FF37 or any other agreement relating to the City or its operations limits the application of such insurance coverage.

4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing.

5. Consultant' s
general liability policy shall not contain any provision or definition that would serve to eliminate so- called " third party action over" claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor.

6. All coverage types and limits required are subject to approval, reasonable modification and reasonable additional requirements by the City, as the need arises. Consultant shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City' sprotection without City' s prior written consent.

7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant' s general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Consultant or deducted from sums due Consultant, at City option.

8. Certificate( s) are to reflect that the insurer will provide 30 days notice to City of any cancellation of coverage by the carrier.

9. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Consultant or any subcontractor, is intended to apply first and on a primary, noncontributing basis in relation to any other insurance or self insurance available to City.

10. Consultant agrees to require that subcontractors, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage required of Consultant. Consultant agrees to monitor and review all such coverage and assumes responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review.

11. If Consultant' s
existing coverage includes a deductible or self -insured retention, the deductible or self - insured retention must be declared to the City. At that time the City shall review options with the Consultant, which may include reduction or elimination of the deductible or self -insured retention, substitution of other coverage, or other solutions. Consultant shall be responsible for paying any deductibles or self -insured retentions on its policies.

12. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increased benefit to City.

13. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement.

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14. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non- compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard.

15. Consultant will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect.

16. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Consultant' sinsurance agent to this effect is acceptable. A certificate of insurance and/ or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five days of the expiration of the coverages.

17. The provisions of any workers' compensation or similar act will not limit the obligations of Consultant under this agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents.

18. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all- inclusive.

19. These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such.

20. The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section.

21. Consultant agrees to be responsible for ensuring that no contract used between itself and its sub - consultants reserves the right to charge City or Consultant for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements.

There shall be no recourse against City for payment of premiums or other amounts with respect thereto.

22. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right ( but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City.

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File or Contract #)
Applicant/ Interested Party Campaign Contribution Disclosure Form Land use, entitlements, licenses, permits, franchises, contracts ( excluding labor and competitively bid contracts) Applicant/ Interested Party Information
Applicant
Representative/
Agent
B usiness
Address
Address Line 2
City
State
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Name and subject matter of applicant' s proceeding
Phone
Email
Website
Fax
Zip Code
Contribution Disclosure ( Government Code section 84308) S. I/27 us-`
f'ViQ // v,an
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Please list all contributions in excess of $250 ( either as a single payment or in aggregate) made within the past 12 months to officers of the agency involved in the above -mentioned proceeding by any parties ( applicants) or their agents or representatives, including corporations, limited liability companies ( LLCs), or other business entities and principals thereof, that are affiliated with the above - referenced proceeding. You may attach attach additional pages as necessary to list contributions made to involved agency officers and provide additional information about the contributor' srelationship with the recipient.

Contributor Name
Date of Contribution Recipient Officer/
Candidate
Contribution Amount Refunded: Yes or No; Date of Refund Sign and Date
This form must be updated after each contribution, and no less than 45 days before any agency consideration regarding the above - referenced application. Completion of this form does not waive or in any way impact a party' s obligation to disclose such contributions over $ 250 on the record of the proceeding pursuant to Government Code section 84308( e).

I declare under penalty of perjury that the information which has been included in this Disclosure Form is true and correct.

Signed Date 7/ 2V - 24'
138
Exhibit C
Professional Services Agreement by and between the City and Meridian Consultants, LLC entered into on August 20th, 2025 for environmental consultant services related to the Administrative Hearing for the River Wells Matter
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CITY OF SOLVANG

PROFESSIONAL SERVICES AGREEMENT
PARTIES AND DATE. This Agreement is made and entered into this 20th day of August, 2025 (" Effective Date") by and between the CITY OF SOLVANG, a Municipal Corporation and Charter City organized under the Constitution and laws of the State of California with its principal place of business at 1644 Oak Street, Solvang, CA 93463 (" City") and Meridian Consultants, LLC a ( limited liability corporation) with its principal place of business at 860 Hampshire Road, Suite P, Westlake Village, California 91361 (" Consultant"). City and Consultant are sometimes individually referred to as "Party" and collectively as "Parties" in this Agreement. The parties hereto, in consideration of the mutual covenants contained herein, hereby agree to the following terms and conditions:

1. 0 GENERAL PROVISIONS

1. 01 Term: This agreement will become effective on the date of execution set forth below, and will continue in effect until terminated as provided herein.

1. 02 Services : Consultant shall perform the scope of work ( tasks) described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the project schedule which is also set forth in Exhibit A.

Consultant shall determine the method, details and means of performing the above - referenced services.

Consultant may, at their own expense, employ such assistants and subconsultants, as Consultant deems necessary to perform the services required of Consultant by this agreement.

However, Consultant may not assign this agreement to any other person or entity in the performance of required project -related services, and the City may not control, direct or supervise Consultant' sassistants or employees in the performance of those services.

1. 03 Standard of Performance: Consultant' sservices shall be performed in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of Consultant' sprofession currently practicing under similar conditions. Whenever the scope of work requires or permits approval by the City, it is understood to be approval solely for the purposes of conforming to the requirements of the scope of work and not acceptance of any professional or other responsibility for the work. Such approval does not relieve the Consultant of responsibility for complying with the standard of performance or laws, regulations, industry standards, or from liability for damages caused by negligent acts, errors, omissions, noncompliance with industry standards, or the willful misconduct of Consultant or its subcontractors. By delivery of completed work, Consultant certifies that the work conforms to the requirements of this contract and all applicable federal, state and local laws. If Consultant is retained to perform services requiring a license, certification, registration or other similar requirement under California law, Consultant shall maintain that license, certification, registration or other similar requirement throughout the term of this Contract.

1. 04 Compensation: In consideration for the services to be performed by Consultant, City agrees to pay Consultant monetary consideration for professional services in accordance with the fee schedule set forth in Exhibit A. The parties agree that total compensation for fees and costs for the services detailed in Exhibit A shall be on a time and material basis and not exceed the sum of $40, 000., unless and until this Agreement is amended as provided herein.

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1. 05 Billing/ Payment Terms. All charges for Consultant' sservices and authorized related reimbursable expenses shall be billed monthly, and all undisputed charges will be paid by City within 30 ( thirty) days of receipt. The bills shall list all tasks under this Agreement, the task budget, project total budget, percentage completed for each task for that month, associated percentage billing against each task, and total billing for that month. In the event the Agreement is based on time & materials billing up to a not -to -exceed amount, the bill shall itemize by date all services and expenses provided during the invoice period ( under this Agreement) including a brief description of the nature of work performed, the person or vendor performing them, the applicable billing rate, and the time expended. All Consultant service invoices must be approved by the City Manager prior to payment.

2. 0 OBLIGATIONS OF CONTRACTOR

2. 01 Contract Management and Service Performance: Principal shall serve as the project manager and will personally prepare, or direct and supervise the preparation of, all work product called for by this agreement. Consultant represents that it has the qualifications, experience and facilities to properly perform all services hereunder in a thorough, competent, timely, and professional manner and shall, at all times during the term of this Agreement, have in full force and affect all licenses required of it by law. Consultant agrees to devote the hours and the human resources necessary to timely perform the services set forth in this agreement in an efficient, professional, and effective manner.

2. 02 Avoidance of Conflict of Interest.
a) Consultant may represent, perform services for, and be employed by additional individuals or entities, in Consultant' ssole discretion, as long as the performance of these extra - contractual services does not interfere with or present a conflict with City' s business or interfere with the timely performance and completion of Consultant' sservices under this Agreement. b) Consultant shall comply with all conflict of interest laws and regulations including, without limitation, the City' sConflict of Interest Code ( on file in the City Clerk' s Office). All officers, employees and/ or agents of Consultant who will be working on behalf of the City pursuant to this Agreement may be required to file Statements of Economic Interest. Therefore, it is incumbent upon the Consultant to notify the City of any staff changes relating to this Agreement.
c) In accomplishing the scope of services of this Agreement, all officers, employees and/ or agents of the Consultant unless as indicated in Subsection ( d), will be performing a very limited and closely supervised functi n, Mid therefore, unlikely to have a conflict of interest arise. No disclosures are required for a y fficers, employees, and/ or agents of Consultant, except as indicated in Subsection ( d). ( Initials).
d) In accomplishing the scope of services of this Agreement, Consultant will be performing a specialized or general service for the City, and there is substantial likelihood that the Consultant' swork product will be presented, either written or orally for the purpose of influencing a governmental decision. As a result, the following persons shall be subject to the City' s
Conflict of Interest Code.

None

2. 03 Tools and Instrumentalities: Consultant shall provide all tools and instrumentalities to perform the services under this agreement.

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2. 04 Workers' Compensation and Other Employee Benefits: City and Consultant intend and agree that Consultant is an independent contractor of City and agree that Consultant and Consultant' s
employees and agents have no right to Workers' Compensation and other City - sponsored employee benefits. Consultant agrees to provide Workers' Compensation and other employee benefits, where required by law, for Consultant' semployees and agents. Consultant agrees to hold harmless and indemnify City for any and all claims arising out of any claim for injury, disability, or death of Consultant and any of Consultant' semployees or agents.

2. 05 Indemnification
a) Non -design, non -construction Professional Services: To the fullest extent permitted by law ( including, but not limited to California Civil Code Sections 2782 and 2782. 8), Consultant shall indemnify, defend, and hold harmless the City, and its elected officials, officers, employees, volunteers, and agents (" City Indemnitees"), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels' fees and costs of litigation (" claims"), arising out of the Consultant' sperformance or Consultant' sfailure to perform its obligations under this Agreement or out of the operations conducted by Consultant, including the City' s active or passive negligence, except for such loss or damage arising from the sole negligence or willful misconduct of the City. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant' sperformance of this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City' s option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims. b) Non- desiqn, construction Professional Services: To the extent the Scope of Services involve a " construction contract" as that phrase is used in Civil Code Section 2783, this paragraph shall apply in place of paragraph ( a). To the fullest extent permitted by law ( including, but not limited to California Civil Code Sections 2782 and 2782. 8), Consultant shall indemnify, defend, and hold harmless the City, and its elected officials, officers, employees, volunteers, and agents (" City Indemnitees"), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels' fees and costs of litigation (" claims"), arising out of the Consultant' sperformance or Consultant' sfailure to perform its obligations under this Agreement or out of the operations conducted by Consultant, except for such loss or damage arising from the active negligence, sole negligence or willful misconduct of the City. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant' s performance of this
Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City' s option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims.
c) Design Professional Services: In the event Consultant is a "design professional", and the Scope of Services require Consultant to provide " design professional services" as those phrases are used in Civil Code Section 2782. 8, this paragraph shall apply in place of paragraphs ( a) or (b). To the fullest extent permitted by law ( including, but not limited to California Civil Code Sections 2782 and 2782. 8) Consultant shall indemnify, defend and hold harmless the City and its elected officials, officers, employees, volunteers and agents (" City Indemnitees"), from and against all claims, damages, injuries, losses, and expenses including costs, attorney fees, expert consultant and expert witness fees arising out of, pertaining to or relating to, the negligence, recklessness or willful misconduct of Consultant, except to the extent caused by the sole negligence, active negligence or willful misconduct of the City. Negligence, recklessness or willful misconduct of any subcontractor employed by Consultant shall be conclusively deemed to be the negligence, recklessness or willful misconduct of Consultant unless adequately corrected by Consultant. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant' sperformance of Meridian Consultants, LLC
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Docusign Envelope ID: 066FDA20- F9DC- 4E00- 97DA- 35422B2B4275 this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City' s option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims. In no event shall the cost to defend charged to Consultant under this paragraph exceed Consultant' sproportionate percentage of fault. However, notwithstanding the previous sentence, in the event one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, Consultant shall meet and confer with other parties regarding unpaid defense costs. d) Payment by City is not a condition precedent to enforcement of the indemnities in paragraph ( a), (b), or (c). In the event of any dispute between Consultant and City, as to whether liability arises from the active negligence, sole negligence or willful misconduct of the City or its officers, employees, or agents, Consultant will be obligated to pay for City' s defense until such time as a final judgment has been entered adjudicating the City as having been actively negligent, solely negligent or as having engaged in willful misconduct. Except as otherwise required by Civil Code Section 2782. 8, Consultant will not be entitled in the absence of such a determination to any reimbursement of defense costs including but not limited to attorney' sfees, expert fees and costs of litigation. The provisions of this Section 2. 05 shall survive completion of Consultant' sservices or the termination of this Agreement.

2. 06 Insurance: Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit B attached to and part of this agreement.

2. 07 Campaign Contribution Disclosure: Pursuant to Government Code Section 84308, any party to a City proceeding ( which includes, but is not limited to, all contracts with the City, other than competitively bid, labor, or personal employment contracts) must disclose on the record any campaign contributions made to a member of the City Council or other elected or appointed officer of the City, any candidate for elected office of the City, or any candidate for elective office of any other agency who is also an elected or appointed officer of the City in excess of $250 in the past 12 months. This disclosure requirement includes contributions by the party' sagent, such as a consultant, and aggregated contributions from persons or entities related to the party. Consultant is required to fill out and provide the attached Exhibit C Applicant/ Interested Party Campaign Contribution Disclosure Form' with submission of this Agreement and to update this form after each contribution and no later than the beginning of any associated proceeding.

3. 0 OBLIGATIONS OF CITY

3. 01 Cooperation: City agrees to comply with all reasonable requests of Consultant necessary to the performance of Consultant' sduties under this agreement. City employees, agents and officers of the City agree to disclose all information relevant to this project to Consultant. Consultant shall be entitled to reasonably rely upon the accuracy and completeness of information furnished by City, provided that Consultant shall give City prompt written notice of any known defects in such information.

4. 0 TERMINATION OF AGREEMENT

4. 01 Termination Notice: Notwithstanding any other provision of this agreement, any party hereto may terminate this agreement, at any time, without cause, by giving at least 30 ( thirty) days' prior written notice to the other parties to this agreement.

4. 02 Termination on Occurrence of Stated Events: This agreement shall terminate automatically on the occurrence of any of the following events:

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Docusign Envelope ID: 066FDA20- F9DC- 4E00- 97DA- 35422B2B4275 a. Sale of the business of any party;
b. The end of the 30 (thirty) days as set forth in section 4. 01; c. End of the contract to which Consultant' sservices were necessary; or d. Assignment of this agreement by Consultant without the consent of City. e. Death of any party.

4. 03 Termination by any Party for Default: Should any party default in the performance of this agreement or materially breach any of its provisions, the non -breaching party, at its option, may terminate this agreement, immediately, by giving written notice of termination to the breaching party.

4. 04 Termination: This agreement shall terminate on June 30, 2028, unless earlier extended as set forth in this Section. The City, with the agreement of Consultant, is authorized to extend the term of this agreement beyond the termination date, as needed, under the same terms and conditions as set forth in this agreement. Any such extension shall be in writing and be an amendment to this agreement.

5. 0 SPECIAL PROVISIONS

5. 01 Additional Tasks as May Be Assigned by the City Manager: Prior to initiating any Consultant work on matters relating to the purposes of this Agreement, but outside the Scope of Services for this Agreement, it shall be the responsibility of Consultant to obtain written approval of the City Manager, prior to initiation of such tasks.

5. 02 Time Schedule: Consultant is to begin work upon receipt and execution of City contract. Consultant agrees to engage its best efforts to adhere strictly to the schedule set forth in Exhibit A and incorporated herein.

5. 03 Work Outside Contract Scope: No payment for changed or additional work shall be made unless the changed or additional work has first been approved in writing by the City Manager and the parties have agreed upon the appropriate adjustment, if any, to the payment schedule and maximum payment amount for the changed or additional work. The Contract Manger may order changes or additions to the scope of work. Whether a change or addition to the scope of work is proposed by the Consultant or ordered by the City Manager, the parties shall in good faith negotiate an appropriate adjustment, if any, to the payment schedule and maximum payment for the changed or additional work. An approved change or addition, along with the payment adjustment, if any, will be effective upon an amendment to this contract executed by both parties. The amendment shall not render ineffective or invalidate unaffected portions of this contract.

5. 04 Confidentiality:
a) Confidential Nature of Information. Consultant shall treat all information obtained from the City in the performance of this contract as confidential and proprietary to the City.

Consultant shall treat all records and work product prepared or maintained by Consultant in the performance of this contract as confidential.
b) Limitation on use and disclosure. Consultant agrees that it will not use any information obtained as a
consequence of the performance of work for any purpose other than fulfillment of Consultant' sscope of work. Consultant will not disclose any information prepared for the City, or obtained from the City or obtained as a consequence of the performance of work to any person other than the City, or its own employees, agents or Meridian Consultants, LLC
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Docusign Envelope ID: 066FDA20- F9DC- 4E00- 97DA- 35422B2B4275 subcontractors who have a need for the information for the performance of work under this contract unless such disclosure is specifically authorized in writing by the City. c) Security plan. If requested by the City Manager, Consultant shall prepare a security plan to assure that information obtained from the City or as a consequence of the performance of work is not used for any unauthorized purpose or disclosed to unauthorized persons.

Consultant shall advise the City of any request for disclosure of information or of any actual or potential disclosure of information.
d) Survival. Consultant' sobligations under this paragraph shall survive the termination of this contract.

6. 0 MISCELLANEOUS

6. 01 Notices: Except as otherwise expressly provided by law, any and all notices or other communications required or permitted by this agreement or by law to be served on or given to any party to this agreement shall be in writing and delivered or, in lieu of such personal service, when deposited in the United States mail, first class postage prepaid, to the following address for each respective party:

PARTY ADDRESS
TO: CITY OF SOLVANG
Copy to:

TO: CONSULTANT
City of Solvang
1644 Oak Street
Solvang, CA 93463
Attention: City Clerk
Chelsea O' Sullivan, City Attorney
Richards, Watson & Gershon
847 Monterey Street, Suite 206
San Luis Obispo, CA 93401
Meridian Consultants, LLC
860 Hampshire Road, Suite P
Westlake Village, CA 91361
Attn: Mark Austin, Partner

6. 02 Governing Law: This agreement and all matters relating to this agreement shall be governed by the laws of the State of California in force at the time, should any need for interpretation of this agreement or any decision or holding concerning this agreement arise.

6. 03 Binding Effect: This agreement shall be binding on and shall inure to the benefit of the heirs, executors, administrators, successors and assigns of the parties hereto, but nothing in this Section shall be construed as consent by City to any assignment of this agreement or any interest in the agreement.

6. 04 Remedies: The remedies set forth in this agreement shall not be exclusive, but shall be cumulative with, and in addition to, all remedies now or hereafter allowed by law or equity.

6. 05 Due Authority: The parties hereby represent that the individuals executing this agreement are expressly authorized to do so on and in behalf of the parties.

6. 06 Ownership of Work Product: Upon delivery, the work product, including without limitation, all original reports, writings, recordings, drawings, files, and detailed calculations Meridian Consultants, LLC
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Docusign Envelope ID: 066FDA20- F9DC- 4E00- 97DA- 35422B2B4275 developed under this contract are the property of the City. Consultant agrees that all copyrights, which arise from creation of the work pursuant to this contract, shall be vested in the City and waives and relinquishes all claims to copyright or other intellectual property rights in favor of the City. City acknowledges that its use of the work product is limited to the purposes contemplated by the scope of work and that the Consultant makes no representation of the suitability of the work product for use in or application to circumstances not contemplated by the scope of work.

6. 07. Integration and Modification:
a) This contract represents the entire understanding and agreement of the City and Consultant as to those matters contained herein. This agreement correctly sets forth the obligations of the parties hereto to each other as of the date of this agreement. All agreements or representations respecting the subject matter of this agreement not expressly set forth or referred to in this agreement are null and void. No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder. This contract may not be modified, amended, or altered except in writing signed by the City and Consultant.
b) In the event of any conflict between the terms of this agreement and the terms of an exhibit, the terms of this agreement shall control, even if the exhibit purports to modify this agreement. In the event an exhibit incorporates by reference any additional physical documents, websites, web links or other electronic location not under the control of the City, the parties agree that such additional documents shall have no impact on this agreement and shall be deemed to be void unless actually attached to the exhibit that purports to incorporate such additional document. Notwithstanding the foregoing sentence, the provisions of Section 2. 05 of this agreement shall not be altered, amended, limited or otherwise affected in any manner by any language included in an exhibit to this agreement, even if such exhibit purports to affect the provisions of Section 2. 05.

Furthermore, any attempt to limit liability to the City that is expressed in an exhibit shall have no force or effect unless City has expressly agreed to such limitation by providing the initials of its authorized representative here:

6. 08. Advice of Counsel: The parties agree that they are aware that they have the right to be advised by counsel with respect to the negotiations, terms, and conditions of this contract, and that the decision of whether or not to seek the advice of counsel with respect to this contract is a decision which is the sole responsibility of each of the parties hereto. This contract shall not be construed in favor or against either party by reason of the extent to which each party participated in the drafting of the contract.

6. 09. Independent Review: Each party hereto declares and represents that in entering this contract it has relied and is relying solely upon its own judgment, belief and knowledge of the nature, extent, effect and consequence relating thereto. Each party further declares and represents that this contract is being made without reliance upon any statement or representation not contained herein of any other party, or any representative, agent, or attorney of any other party.

6. 10. Attorney Fees: In the event of any controversy, claim or dispute between the parties hereto, arising out of or relating to this agreement, or the breach hereof, the prevailing party shall be entitled, in addition to other such relief as may be granted, to a reasonable sum as and for attorney fees.

6. 11 No waiver: The waiver of any breach by any party of any provision of this agreement shall not constitute a continuing waiver or a waiver of any subsequent breach of this agreement.

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6. 12. Assignment: This agreement is specifically not assignable by Consultant to any person or entity. Any assignment or attempt to assign by Consultant whether it be voluntary or involuntary, by operation of law or otherwise, is void and is a material breach of this agreement, giving rise to a right to terminate as set forth in Section 4. 03.

6. 13. Time for Performance: Except as otherwise expressly provided for in this agreement, should the performance of any act required by this agreement to be performed by either party be prevented or delayed by reason by any act of God, strike, lockout, labor trouble, inability to secure materials, epidemics, pandemics, or any other cause, except financial inability, which is the fault of the party required to perform the act, the time for performance of the act will be extended for a period of time equivalent to the period of delay and performance of the act during the period of delay will be excused: provided, however, that nothing contained in this Section shall exclude the prompt payment by either party as required by this agreement of the performance of any act rendered difficult or impossible solely because of the financial condition of the party required to perform the act.

6. 14 Severability: Should any provision of this agreement be held by a court of competent jurisdiction or by a legislative or rulemaking act to be either invalid, void or unenforceable, the remaining provisions of this agreement shall remain in full force and effect, unimpaired by the holding, legislation or rule.

6. 15. Construction: The parties agree that each has had an opportunity to have their counsel review this agreement and that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this agreement or any amendments or exhibits thereto. The captions of the sections are for convenience and reference only, and are not intended to be construed to define or limit the provision to which they relate.

6. 16. Amendments: Amendments to this agreement shall be in writing and shall be made only with the mutual written consent of all the parties to this agreement.

6. 17. Signatures: The individuals executing this contract represent and warrant that they have the legal capacity and authority to do so on behalf of their respective legal entities.

IN WITNESS WHEREOF, the parties

CITY OF SOLVANG
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Randy Murphy, City Manager
ATTEST:

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Annamarie Porter, City Clerk
have executed this contract on the following date.

CONTRACTOR
Meridian Consultants, LLC
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Mark Austin, Partner

APPROVED AS TO FORM
Richards, Watson & Gershon
Signed by:

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Chelsea O' Sullivan, City Attorney
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EXHIBIT A

SCOPE OF WORK,

FEE SCHEDULE

PROJECT SCHEDULE
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WESTLAKE VILLAGE
860 Hampshire Road, Suite P
Westlake Village, CA 91361
August 19, 2025
Mr. Randy Murphy, City Manager
City of Solvang
411 Second Street
Solvang, CA 93463
Subject: Proposal to Provide Professional Services
City of Solvang River Wells Project
SWRCB Hearing Draft Proposed Order Support
Dear Mr. Murphy,
On behalf of Meridian Consultants, I am pleased to submit this proposal to assist the City of Solvang ( City) in reviewing the draft proposed order by the State Water Resources Control Board ( SWRCB) for the City' s River Wells project (Project) Administrative Hearing.

SCOPE OF WORK
This proposal will provide for the support in reviewing the draft proposed order, which includes, but may not be limited to, the following efforts:

Consultation via conference call/ email regarding scope of draft proposed order review Review and edit the draft proposed order
Review and edit City of Solvang comments on the draft proposed order Review of revised draft proposed order and City of Solvang comments on the draft proposed order Assistance in preparation of supporting documentation and addressing any comments on such supporting documentation
Consultation via conference calls/ emails to discuss draft proposed order and revisions

STAFFING
Ms. Leanna Williams, Associate Principal; Mr. Tony Loccaciato, Partner; and Diana Alcocer, Project Planner, will be assigned as key personnel for this effort. Other staff from Meridian and subconsultants previously used ( PAX Environmental, Chronicle Heritage [ formerly PaleoWest Archaeology], and RBI Consulting) may be utilized as well as needed depending on the needs of the City. 149
Docusign Envelope ID: 066FDA20- F9DC- 4E00- 97DA- 35422B2B4275 Mr. Randy Murphy
August 19, 2025

COST
The scope of work outlined above has yet to be detailed and therefore the level of effort is not known.

Therefore, Meridian proposes a time and materials ( T&M) with an initial not to exceed total of $40, 000. forty thousand dollars).

Ms. Williams, Mr. Locacciato, and Ms. Alcocer will be billed at the following hourly rates:

Tony Locacciato, Partner $ 225
Leanna Williams, Associate Principal $ 200
Diana Alcocer, Project Planner $ 155
Other staff will be billed in accordance with the hourly rates as set forth in the attached fee schedule.

As the work effort becomes more defined, Meridian will work with the City to keep costs efficient. In the event that the effort exceeds the amount noted herein, Meridian may request supplemental funds in advance.
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Meridian Consultants
Leanna Williams
Associate Principal
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Docusign Envelope ID: 066FDA20- F9DC- 4E00- 97DA- 35422B2B4275 IV$ eridian Consultants
Schedule of Fees and Hourly Rates
Effective January 1, 2025
Personnel charges are for work directly related to projects. Charges for personnel services are based on an hourly rate for time charged to the project. Current personnel classifications and rates are as follows:

Classification Hourly Rate
Principal/ Partner
Associate Principal
Senior Professional/ Project Manager
Project Professional
Staff Planner
Analyst/ Field Technician
Administrative Manager
Editor/ Production Coordinator
Graphics Specialist
Clerical/ Administrative
Intern
200. 00 to $ 295. 00
175. 00 to $ 225. 00
145. 00 to $ 195. 00
125. 00 to $ 165. 00
110. 00 to $145. 00

95. 00 to $ 140. 00

90. 00 to $ 120. 00

90. 00 to $ 110. 00

90. 00 to $ 125. 00

75. 00 to $95. 00

55. 00 to $ 75. 00
An overtime premium will be added to the hourly rates of non- professional staff. Overtime work is defined as time charged to a project in excess of eight ( 8) hours per day, and any time worked on weekends or holidays. Travel time spent in the interest of the client will be charged at the hourly rate. When it is necessary for an employee to be away from the office overnight, subsistence will be charged. Contract personnel will be charged per the hourly rates for their category as listed above.

Preparation for court appearances, depositions, presentations to regulatory boards, or other special requests for testimony will be charged on a time -and - materials basis.

Other Charges
Subcontractors Cost plus 5 percent
Expenses and Outside Reproduction Charges Cost plus 5 percent Mileage
Off -Road Mileage Expense $ 0. 95 per mile
Staff Mileage Expense IRS standard reimbursement rate
Equipment Rental and Usage
Contracted equipment (all) Cost plus 5 percent
Noise Monitoring Equipment $ 300. 00 per day
Aerial Drones $ 100. 00 per day
Internal Reproduction Costs
Black and White Copies
Single Sided
Color Copies
Single Sided

8.5" x11"
11" x17"

0.5 per copy

0. 15 per copy

8. 5" x11" $ 0. 50 per copy
11" x17" $ 0. 75 per copy
Meridian Consultants Fee Schedule
Effective June 1, 2023
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EXHIBIT B

INSURANCE REQUIREMENTS
Prior to the beginning of and throughout the duration of the Work, Consultant will maintain insurance in conformance with the requirements set forth below. Consultant will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth here, Consultant agrees to amend, supplement or endorse the existing coverage to do so. Consultant acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to City in excess of the limits and coverage required in this agreement and which is applicable to a given loss, will be available to City.

Consultant shall provide the following types and amounts of insurance:

Commercial General Liability Insurance using Insurance Services Office "Commercial General Liability" policy form CG 00 01, or a City approved equivalent. Defense costs must be paid in addition to limits. There shall be no cross liability exclusion for claims or suits by one insured against another. Limits are subject to review but in no event less than $ 1, 000,00 per occurrence and in the aggregate.

Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including symbol 1 ( Any Auto) or the equivalent. Limits are subject to review, but in no event to be less than $ 1, 000,00 per accident. If Consultant owns no vehicles, this requirement may be satisfied by a non -owned auto endorsement to the general liability policy described above. If Consultant or Consultant' semployees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such person.

Workers Compensation on a state -approved policy form providing statutory benefits as required by law with employer' sliability limits no less than $ 1, 000,00 per accident or disease.

Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the consultant and " Covered Professional Services" as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $ 1, 000,00 per claim and in the aggregate. The policy must pay on behalf of' the insured and must include a provision establishing the insurer' s duty to defend. The
policy retroactive date shall be on or before the effective date of this agreement.

Insurance procured pursuant to these requirements shall be written by insurers that are admitted carriers in the state of California and with an A. M. Bests rating ofA- orbetter and a minimum financial size VII.

General conditions pertaining to provision of insurance coverage by Consultant. Consultant and City agree to the following with respect to insurance provided by Consultant:

1. Consultant agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials, employees and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992, or a City approved equivalent. Consultant also agrees to require all contractors, and subcontractors to do likewise.

2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or Consultant' s
employees, or agents, from waiving the right of subrogation prior to a loss. Consultant agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise.

3. All insurance coverage and limits provided by Consultant and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement Meridian Consultants, LLC
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Docusign Envelope ID: 066FDA20- F9DC- 4E00- 97DA- 35422B2B4275 or any other agreement relating to the City or its operations limits the application of such insurance coverage.

4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing.

5. Consultant' sgeneral liability policy shall not contain any provision or definition that would serve to eliminate so- called "third party action over" claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor.

6. All coverage types and limits required are subject to approval, reasonable modification and reasonable additional requirements by the City, as the need arises. Consultant shall not make any reductions in scope of coverage ( e.g. elimination of contractual liability or reduction of discovery period) that may affect City' s protection without City' s prior written consent.

7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant' s general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Consultant or deducted from sums due Consultant, at City option.

8. Certificate( s) are to reflect that the insurer will provide 30 days notice to City of any cancellation of coverage by the carrier.

9. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Consultant or any subcontractor, is intended to apply first and on a primary, noncontributing basis in relation to any other insurance or self insurance available to City.

10. Consultant agrees to require that subcontractors, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage required of Consultant. Consultant agrees to monitor and review all such coverage and assumes responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review.

11. If Consultant' sexisting coverage includes a deductible or self -insured retention, the deductible or self - insured retention must be declared to the City. At that time the City shall review options with the Consultant, which may include reduction or elimination of the deductible or self -insured retention, substitution of other coverage, or other solutions. Consultant shall be responsible for paying any deductibles or self -insured retentions on its policies.

12. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increased benefit to City.

13. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement.

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14. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non- compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard.

15. Consultant will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect.

16. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Consultant' sinsurance agent to this effect is acceptable. A certificate of insurance and/ or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five days of the expiration of the coverages.

17. The provisions of any workers' compensation or similar act will not limit the obligations of Consultant under this agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents.

18. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all- inclusive.

19. These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such.

20. The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section.

21. Consultant agrees to be responsible for ensuring that no contract used between itself and its sub - consultants reserves the right to charge City or Consultant for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements.

There shall be no recourse against City for payment of premiums or other amounts with respect thereto.

22. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right ( but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City.

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CITY COUNCIL STAFF REPORT
AGENDA ITEM: 6.i
MEETING DATE: January 12, 2026
SUBJECT: SYVT Monthly Ridership Report Nov2025 - Receive and File PREPARED BY: Bridget Paris, Public Works Director / City Engineer ATTACHMENTS:

A. SYVT Monthly Summary Letter Nov 2025
B. SYVT DAR Ridership and Productivity Nov 2025
C. SYVT Fixed Route Ridership and Productivity Nov 2025 D. SYVT DAR Ridership and Productivity Oct 2025 Revised 1 SYVT
Dial-A-Ride Data Analysis Report
Oct-25
29 Service Days
Ridership
Current Month Current Quarter FY 25-26
S-Cash 33 33 125
S-Ticket/Pass 44 44 170
S-Free 16 16 68
Solvang Passengers 93 93 363
S W/C Lift Deployment 62 62 133
B-Cash 18 18 56
B-Ticket/Pass 62 62 258
B-Free 8 8 34
Buellton Passengers 88 88 348
B W/C Lift Deployment 26 26 111
C-Cash 4 4 7
C-Ticket/Pass 26 26 96
C-Free 0 0 1
County Passengers 30 30 104
C W/C Lift Deployment 8 8 30
Ridership Totals
Total Revenue Passengers 211 211 815
Total W/C Lift Deployment 96 96 274
Miles and Hours
Total Billed Revenue Hours 204.03 204.03 772.03
Total Deadhead Hours 16.68 16.68 60.60
Total Hours 220.72 220.72 832.63
Total Revenue Miles 977 977 3,298
Total Deadhead Miles 216 216 780
Total Miles 1,193 1,193 4,078
SYVT DAR Performance Indicators
DAR Passengers per RVS Mile 0.22 0.22 0.25
DAR Passengers per RVS Hour 1.03 1.03 1.06
On-Time Performance 97.30% 97.30% 97.29%
There was a correction made regards to the
cash collected on DAR for October.

Revised 12/09/2025
2 All Dial-A-Ride (Ridership Distribution Report) Oct-25 Week 1 2 3 4 5
Start Oct-1 Oct-6 Oct-13 Oct-20 Oct-27 Total
End Oct-5 Oct-12 Oct-19 Oct-26 Oct-31
Cash 10 19 12 13 1 55
Pass 19 19 35 32 27 132
Free 5 7 6 6 0 24
Passenger Totals 34 45 53 51 28 211
W/C Lift Deployments 13 16 24 26 17 96
Day Mondays Tuesdays Wednesdays Thursdays Fridays Saturdays Sundays Total Cash 2 2 3 2 6 3 37 55
Pass 11 7 33 22 34 4 21 132
Free 0 0 0 0 1 0 23 24
Passenger Totals 13 9 36 24 41 7 81 211
W/C Lift Deployments 8 5 24 14 22 3 20 96
Cash Pass Free Total W/C Lift
26% 63% 11% 100% 23%
Dial-A-Ride Performance Indicators October 2025
Passengers Per RVS Mile 0.22
Passengers Per RVS Hour 1.03
3 Solvang Dial-A-Ride (Ridership Distribution Report) Oct-25 Week 1 2 3 4 5
Start Oct-1 Oct-6 Oct-13 Oct-20 Oct-27 Total
End Oct-5 Oct-12 Oct-19 Oct-26 Oct-31
Cash 7 11 7 7 1 33
Pass 7 4 11 9 13 44
Free 3 5 4 4 0 16
Passenger Totals 17 20 22 20 14 93
W/C Lift Deployments 10 11 19 13 9 62
Day Mondays Tuesdays Wednesdays Thursdays Fridays Saturdays Sundays Total Cash 1 2 2 1 6 0 21 33
Pass 4 2 13 9 13 2 1 44
Free 0 0 0 0 1 0 15 16
Passenger Totals 5 4 15 10 20 2 37 93
W/C Lift Deployments 6 3 12 8 16 1 16 62
Cash Pass Free Total W/C Lift
35% 47% 17% 100% 33%
4 Buellton Dial-A-Ride (Ridership Distribution Report) Oct-25 Week 1 2 3 4 5
Start Oct-1 Oct-6 Oct-13 Oct-20 Oct-27 Total
End Oct-5 Oct-12 Oct-19 Oct-26 Oct-31
Cash 3 6 4 5 0 18
Pass 10 11 19 13 9 62
Free 2 2 2 2 0 8
Passenger Totals 15 19 25 20 9 88
W/C Lift Deployments 2 4 5 10 5 26
Day Mondays Tuesdays Wednesdays Thursdays Fridays Saturdays Sundays Total Cash 1 0 1 1 0 2 13 18
Pass 6 3 12 8 16 1 16 62
Free 0 0 0 0 0 0 8 8
Passenger Totals 7 3 13 9 16 3 37 88
W/C Lift Deployments 1 2 8 5 5 1 4 26
Cash Pass Free Total W/C Lift
20% 70% 9% 100% 15%
5 County Dial-A-Ride (Ridership Distribution Report) Oct-25 Week 1 2 3 4 5
Start Oct-1 Oct-6 Oct-13 Oct-20 Oct-27 Total
End Oct-5 Oct-12 Oct-19 Oct-26 Oct-31
Cash 0 2 1 1 0 4
Pass 2 4 5 10 5 26
Free 0 0 0 0 0 0
Passenger Totals 2 6 6 11 5 30
W/C Lift Deployments 1 1 0 3 3 8
Day Mondays Tuesdays Wednesdays Thursdays Fridays Saturdays Sundays Total Cash 0 0 0 0 0 1 3 4
Pass 1 2 8 5 5 1 4 26
Free 0 0 0 0 0 0 0 0
Passenger Totals 1 2 8 5 5 2 7 30
W/C Lift Deployments 1 0 4 1 1 1 0 8
Cash Pass Free Total W/C Lift
13% 87% 0% 100% 13%
6 SYVT Dial-A-Ride (Miles and Hours Report)
Oct-25
Dial-A-Ride #REF!
Week 1 2 3 4 5
Start Oct-1 Oct-6 Oct-13 Oct-20 Oct-27 Total
End Oct-5 Oct-12 Oct-19 Oct-26 Oct-31
Service Days 4 7 7 7 4 29
Average Revenue Vehicle Service Hours 7.00 7.00 7.02 7.03 7.18 7.04 Billed Revenue Vehicle Service Hours 28.00 49.00 49.13 49.18 28.72 204.03 Deadhead Hours 1.88 3.35 3.45 4.65 3.35 16.68
Total Vehicle Hours 29.88 52.35 52.58 53.83 32.07 220.72 Average Revenue Vehicle Service Miles 28 26 39 33 44 34 Billed Revenue Vehicle Service Miles 111 184 273 232 177 977 Deadhead Miles 32 45 52 55 32 216
Total Vehicle Miles 143 229 325 287 209 1,193
Day Mondays Tuesdays Wednesdays Thursdays Fridays Saturdays Sundays Total Service Days 4 3 5 5 5 3 4 29
Average Revenue Vehicle Service Hours 7.00 7.00 7.16 7.00 7.00 7.00 7.05 7.04 Billed Revenue Vehicle Service Hours 28.00 21.00 35.82 35.00 35.00 21.00 28.22 204.03 Deadhead Hours 1.75 0.87 2.95 3.22 4.13 0.92 2.85 16.68 Total Vehicle Hours 29.75 21.87 38.77 38.22 39.13 21.92 31.07 220.72 Average Revenue Vehicle Service Miles 13 17 59 17 38 6 73 34 Billed Revenue Vehicle Service Miles 50 51 294 84 191 17 290 977 Deadhead Miles 20 10 46 46 40 13 41 216
Total Vehicle Miles 70 61 340 130 231 30 331 1,193
7 8
Projected DAR Fares Oct-25
Week Ending
Mon -Sat
Senior/ADA
Cash
Sun
General Cash Total Projected
1 October 7
Passengers 4 6 10
Fare Value $1.75 $2.25
Projected Deposit $7.00 $13.50 $20.50
2 October 14
Passengers 9 10 19
Fare Value $1.75 $2.25
Projected Deposit $15.75 $22.50 $38.25
3 October 21
Passengers 2 10 12
Fare Value $1.75 $2.25
Projected Deposit $3.50 $22.50 $26.00
4 October 28
Passengers 2 11 13
Fare Value $1.75 $2.25
Projected Deposit $3.50 $24.75 $28.25
5 October 31
Passengers 1 0 1
Fare Value $1.75 $2.25
Projected Deposit $1.75 $0.00 $1.75
Totals $31.50 $83.25 $114.75
Ridership/Fare Break-Up
Cash Pass-Tickets Free Total
DAR Passenger Counts 55 132 24 211
% Ridership 26% 63% 11% 100%
Projected Farebox Recovery
Revenue Vehicle Hours 204.03
Per Revenue Vehicle Hour Cost $52.61
Total Cost This Month $10,734.02
Projected Cash Fare Deposits $114.75
Projected DAR Pass/Tickets $231.00
Projected Farebox Recovery Ratio 3.22% 9
SYVT
Dial-A-Ride Data Analysis Report
Nov-25
24 Service Days
Ridership
Current Month Current Quarter FY 25-26
S-Cash 25 58 150
S-Ticket/Pass 33 77 203
S-Free 10 26 78
Solvang Passengers 68 161 431
S W/C Lift Deployment 22 84 155
B-Cash 18 36 74
B-Ticket/Pass 57 119 315
B-Free 9 17 43
Buellton Passengers 84 172 432
B W/C Lift Deployment 25 51 136
C-Cash 2 6 9
C-Ticket/Pass 14 40 110
C-Free 0 0 1
County Passengers 16 46 120
C W/C Lift Deployment 2 10 32
Ridership Totals
Total Revenue Passengers 168 379 983
Total W/C Lift Deployment 49 145 323
Miles and Hours
Total Billed Revenue Hours 169.00 373.03 941.03
Total Deadhead Hours 17.48 34.17 78.08
Total Hours 186.48 407.20 1,019.12
Total Revenue Miles 788 1,765 4,086
Total Deadhead Miles 191 407 971
Total Miles 979 2,172 5,057
SYVT DAR Performance Indicators
DAR Passengers per RVS Mile 0.21 0.21 0.24
DAR Passengers per RVS Hour 0.99 1.02 1.04
On-Time Performance 97.20% 97.00% 97.27%
10 All Dial-A-Ride (Ridership Distribution Report) Nov-25 Week 1 2 3 4 5
Start Nov-1 Nov-3 Nov-10 Nov-17 Nov-24 Total
End Nov-2 Nov-9 Nov-16 Nov-23 Nov-30
Cash 7 14 6 9 9 45
Pass 9 20 18 37 20 104
Free 2 5 0 7 5 19
Passenger Totals 18 39 24 53 34 168
W/C Lift Deployments 6 9 6 19 9 49
Day Mondays Tuesdays Wednesdays Thursdays Fridays Saturdays Sundays Total Cash 5 4 0 6 0 0 30 45
Pass 3 14 11 12 22 6 36 104
Free 0 0 0 0 0 0 19 19
Passenger Totals 8 18 11 18 22 6 85 168
W/C Lift Deployments 2 4 4 4 7 2 26 49
Cash Pass Free Total W/C Lift
27% 62% 11% 100% 15%
Dial-A-Ride Performance Indicators November 2025
Passengers Per RVS Mile 0.21
Passengers Per RVS Hour 0.99
11 Solvang Dial-A-Ride (Ridership Distribution Report) Nov-25 Week 1 2 3 4 5
Start Nov-1 Nov-3 Nov-10 Nov-17 Nov-24 Total
End Nov-2 Nov-9 Nov-16 Nov-23 Nov-30
Cash 4 8 3 5 5 25
Pass 4 5 4 11 9 33
Free 0 3 0 4 3 10
Passenger Totals 8 16 7 20 17 68
W/C Lift Deployments 4 4 1 9 4 22
Day Mondays Tuesdays Wednesdays Thursdays Fridays Saturdays Sundays Total Cash 4 1 0 4 0 0 16 25
Pass 1 7 3 2 8 2 10 33
Free 0 0 0 0 0 0 10 10
Passenger Totals 5 8 3 6 8 2 36 68
W/C Lift Deployments 0 2 0 1 4 0 15 22
Cash Pass Free Total W/C Lift
37% 49% 15% 100% 16%
12 Buellton Dial-A-Ride (Ridership Distribution Report) Nov-25 Week 1 2 3 4 5
Start Nov-1 Nov-3 Nov-10 Nov-17 Nov-24 Total
End Nov-2 Nov-9 Nov-16 Nov-23 Nov-30
Cash 3 5 2 4 4 18
Pass 4 11 13 20 9 57
Free 2 2 0 3 2 9
Passenger Totals 9 18 15 27 15 84
W/C Lift Deployments 2 4 5 9 5 25
Day Mondays Tuesdays Wednesdays Thursdays Fridays Saturdays Sundays Total Cash 1 3 0 2 0 0 12 18
Pass 2 6 6 7 12 4 20 57
Free 0 0 0 0 0 0 9 9
Passenger Totals 3 9 6 9 12 4 41 84
W/C Lift Deployments 2 2 2 3 3 2 11 25
Cash Pass Free Total W/C Lift
21% 68% 11% 100% 15%
13 County Dial-A-Ride (Ridership Distribution Report) Nov-25 Week 1 2 3 4 5
Start Nov-1 Nov-3 Nov-10 Nov-17 Nov-24 Total
End Nov-2 Nov-9 Nov-16 Nov-23 Nov-30
Cash 0 1 1 0 0 2
Pass 1 4 1 6 2 14
Free 0 0 0 0 0 0
Passenger Totals 1 5 2 6 2 16
W/C Lift Deployments 0 1 0 1 0 2
Day Mondays Tuesdays Wednesdays Thursdays Fridays Saturdays Sundays Total Cash 0 0 0 0 0 0 2 2
Pass 0 1 2 3 2 0 6 14
Free 0 0 0 0 0 0 0 0
Passenger Totals 0 1 2 3 2 0 8 16
W/C Lift Deployments 0 0 2 0 0 0 0 2
Cash Pass Free Total W/C Lift
13% 88% 0% 100% 6%
14 SYVT Dial-A-Ride (Miles and Hours Report)
Nov-25
Dial-A-Ride #REF!
Week 1 2 3 4 5
Start Nov-1 Nov-3 Nov-10 Nov-17 Nov-24 Total
End Nov-2 Nov-9 Nov-16 Nov-23 Nov-30
Service Days 1 6 5 7 5 24
Average Revenue Vehicle Service Hours 7.00 7.05 7.02 7.09 7.00 7.04 Billed Revenue Vehicle Service Hours 7.00 42.28 35.08 49.63 35.00 169.00 Deadhead Hours 0.70 3.57 4.98 3.77 4.47 17.48
Total Vehicle Hours 7.70 45.85 40.07 53.40 39.47 186.48 Average Revenue Vehicle Service Miles 244 25 53 19 0 33 Billed Revenue Vehicle Service Miles 244 147 263 134 0 788 Deadhead Miles 56 41 48 46 0 191
Total Vehicle Miles 300 188 311 180 0 979
Day Mondays Tuesdays Wednesdays Thursdays Fridays Saturdays Sundays Total Service Days 4 3 4 3 4 1 5 24
Average Revenue Vehicle Service Hours 7.00 7.00 7.00 7.13 7.00 7.00 7.12 7.04 Billed Revenue Vehicle Service Hours 28.00 21.00 28.00 21.40 28.00 7.00 35.60 169.00 Deadhead Hours 2.63 1.90 4.57 1.73 2.95 0.27 3.43 17.48 Total Vehicle Hours 30.63 22.90 32.57 23.13 30.95 7.27 39.03 186.48 Average Revenue Vehicle Service Miles 2 27 22 47 33 11 66 33 Billed Revenue Vehicle Service Miles 9 82 87 140 131 11 328 788 Deadhead Miles 17 24 40 23 31 4 52 191
Total Vehicle Miles 26 106 127 163 162 15 380 979
15 SYVT Dial-A-Ride Nov-25
Monthly Totals DAR
Revenue Hours 169.00
Per Hour Cost $52.61
Total Cost this Month $8,891.09
Fare Box Revenue $155.00
Farebox Recovery Ratio 1.74%
SYVT Dial-A-Ride (Revenue Report) Nov-25
Pass Sales + Fares
Week Week Ending DAR Passes -
Ticket Sales
DAR Fares
Cash
Collected
Total
Collected/
Actual Bank
Deposits
Projected
DAR Fares
Cash
Projected
Cash v.

Actual Cash
Variance
1 November 2 $0.00 $16.75 $16.75 $40.25 -$23.50
2 November 9 $35.00 $30.00 $65.00 $14.50 $15.50
3 November 16 $0.00 $12.50 $12.50 $17.75 -$5.25
4 November 23 $0.00 $21.75 $21.75 $17.75 $4.00
5 November 30 $17.50 $21.50 $39.00 $3.50 $18.00
Totals $52.50 $102.50 $155.00 $93.75 $8.75
Nov 2025 DAR Passes -
Ticket Sales
DAR Fares
Cash
Collected
Total
DAR Revenue 34% 66% 100%
16 Projected DAR Fares Nov-25
Week Ending
Mon -Sat
Senior/ADA
Cash
Sun
General Cash Total Projected
1 November 2
Passengers 14 7 21
Fare Value $1.75 $2.25
Projected Deposit $24.50 $15.75 $40.25
2 November 9
Passengers -2 8 6
Fare Value $1.75 $2.25
Projected Deposit -$3.50 $18.00 $14.50
3 November 16
Passengers 5 4 9
Fare Value $1.75 $2.25
Projected Deposit $8.75 $9.00 $17.75
4 November 23
Passengers 5 4 9
Fare Value $1.75 $2.25
Projected Deposit $8.75 $9.00 $17.75
5 November 30
Passengers -7 7 0
Fare Value $1.75 $2.25
Projected Deposit -$12.25 $15.75 $3.50
Totals $26.25 $67.50 $93.75
Ridership/Fare Break-Up
Cash Pass-Tickets Free Total
DAR Passenger Counts 45 104 19 168
% Ridership 27% 62% 11% 100%
Projected Farebox Recovery
Revenue Vehicle Hours 169.00
Per Revenue Vehicle Hour Cost $52.61
Total Cost This Month $8,891.09
Projected Cash Fare Deposits $93.75
Projected DAR Pass/Tickets $182.00
Projected Farebox Recovery Ratio 3.10% 17
SYVT
Fixed Route Data Analysis Report
Nov-25
23 Service Days

ALL FIXED ROUTES TOTAL
Ridership Totals EXPRESS LOS OLIVOS
LOOP
Current
Month Current QTR FY YTD
General Fare Cash 849 167 1,016 2,425 5,979
Senior Cash 482 109 591 1,315 3,631
ADA Certified Cash 332 31 363 896 2,578
Pass Adult 168 25 193 442 1,159
Pass Senior / ADA Cert 102 8 110 236 619
Monthly Pass Reg 60 18 78 158 336
Monthly Pass Snr 95 10 105 194 547
Monthly Pass ADA 97 35 132 273 704
NEW Summer Youth Pass 0 2 2 2 2
Transfers 172 71 243 519 1,286
Free < 5 35 0 35 71 322
Free PA 1 0 1 1 1
Passengers 2,393 476 2,869 6,532 17,164
Bikes 70 29 99 261 677
Lifts 0 0 0 3 12
W/C 0 0 0 2 12
Accessibile Service 0 0 0 5 24
Miles and Hours
Total Billed RVSH 562.85 208.84 ( 771.69) ( 1,673.37) ( 4,181.65) Total Non-Revenue Hours 38.12 40.15 78 172 459
Total Hours 600.97 248.99 ( 849.96) ( 1,845.05) ( 4,640.45) Total Revenue Miles 8,163 3,138 11,301 24,832 60,756
Total Non-Revenue Miles 146 120 266 560 1,257
Total Miles 8,309 3,258 11,567 25,392 62013
Performance Indicators
Passengers per RVS Mile 0.29 0.15 0.25 0.26 0.28
Passengers per RVS Hour 4.25 2.28 3.72 3.90 4.10
On-Time Performance 96% 100% 98% 97% 98%
Fares EXP Cash LOL Cash Total On Route Pass Sales Total Revenue November 2025 $2,191.40 $500.84 $2,692.24 $526.50 $3,218.74 18 Ridership Distribution Report - All Routes (Express / Los Olivos Loop) Nov-25 Week 1 2 3 4 5 All
Start Oct 1 Oct 8 Oct 15 Oct22 Oct 29 Service
End Oct 7 Oct 14 Oct 21 Oct 28 Oct 31 Total
General Fare Cash 46 305 221 226 218 1,016
Senior Cash 19 155 120 157 140 591
ADA Certified Cash 5 116 73 118 51 363
Pass Adult 5 59 46 47 36 193
Pass Senior / ADA Cert 0 32 23 34 21 110
Monthly Pass Reg 4 20 18 22 14 78
Monthly Pass Snr 7 24 18 30 26 105
Monthly Pass ADA 7 33 27 36 29 132
NEW Summer Youth Pass 0 2 0 0 0 2
Transfers 5 73 47 65 53 243
Free < 5 0 12 9 6 8 35
Free PA 0 0 1 0 0 1
Passenger Totals 98 831 603 741 596 2,869
Bikes 6 26 21 20 26 99
Lifts 0 0 0 0 0 0
W/C 0 0 0 0 0 0
Accessible Service 0 0 0 0 0 0
Service Days 1 6 5 6 5 23
Average Revenue Vehicle Service Hours 33.76 33.55 33.58 33.52 33.52 33.55 Billed Revenue Vehicle Service Hours 33.76 201.31 167.92 201.11 167.58 771.69 Deadhead Hours 3.27 19.78 17.18 20.72 17.32 78.27
Total Vehicle Hours 37.03 221.10 185.10 221.83 184.90 849.96 Average Revenue Vehicle Service Miles 527 475 511 493 482 491 Billed Revenue Vehicle Service Miles 527 2852 2553 2957 2412 11,301 Deadhead Miles 11 57 48 54 53 223
Total Vehicle Miles 538 2,909 2,601 3,011 2,465 11,524
Day Mondays Tuesdays Wednesdays Thursdays Fridays Saturdays Total General Fare Cash 169 125 176 141 181 224 1,016
Senior Cash 114 91 113 86 94 93 591
ADA Certified Cash 61 60 75 45 72 50 363
Pass Adult 39 29 43 27 37 18 193
Pass Senior / ADA Cert 21 15 24 18 17 15 110
Monthly Pass Reg 5 10 25 12 12 14 78
Monthly Pass Snr 24 17 15 10 16 23 105
Monthly Pass ADA 23 16 24 16 26 27 132
NEW Summer Youth Pass 0 0 0 0 0 2 2
Transfers 39 36 38 41 40 49 243
Free < 5 4 9 10 3 7 2 35
Free PA 0 0 1 0 0 0 1
Passenger Totals 499 408 544 399 502 517 2,869
Bikes 16 15 22 11 16 19 99
Lifts 0 0 0 0 0 0 0
W/C 0 0 0 0 0 0 0
Accessible Service 0 0 0 0 0 0 0
Service Days 4 3 4 3 4 5 23
Average Revenue Vehicle Service Hours 33.44 33.44 33.55 33.45 33.71 33.64 33.55 Billed Revenue Vehicle Service Hours 133.75 100.32 134.20 100.36 134.85 168.20 771.69 Deadhead Hours 14.18 10.12 14.08 10.57 12.92 16.40 78.27 Total Vehicle Hours 147.94 110.44 148.29 110.92 147.77 184.60 849.96 Average Revenue Vehicle Service Miles 497 503 512 526 423 497 491 Billed Revenue Vehicle Service Miles 1986 1510 2047 1578 1693 2487 11,301 Deadhead Miles 54 22 36 32 33 46 223
Total Vehicle Miles 2,040 1,532 2,083 1,610 1,726 2,533 11,524 19 Ridership Distribution Report - Express Routes AM/PM Nov-25 Week 1 2 3 4 5 Express
Start 11/1 11/3 11/10 11/17 11/24 Service
End 11/2 11/9 11/16 11/23 11/30 Total
General Fare Cash 36 268 187 179 179 849
Senior Cash 15 125 93 129 120 482
ADA Certified Cash 5 107 67 105 48 332
Pass Adult 5 48 41 42 32 168
Pass Senior / ADA Cert 0 29 20 33 20 102
Monthly Pass Reg 2 15 16 16 11 60
Monthly Pass Snr 6 21 17 27 24 95
Monthly Pass ADA 5 24 19 27 22 97
NEW Summer Youth Pass 0 0 0 0 0 0
Transfers 4 60 30 51 27 172
Free < 5 0 12 9 6 8 35
Free PA 0 0 1 0 0 1
Passenger Totals 78 709 500 615 491 2,393
Bikes 5 17 13 15 20 70
Lifts 0 0 0 0 0 0
W/C 0 0 0 0 0 0
Accessible Service 0 0 0 0 0 0
Service Days 1 6 5 6 5 23
Average Revenue Vehicle Service Hours 24.69 24.52 24.50 24.39 24.44 24.47 Billed Revenue Vehicle Service Hours 24.69 147.11 122.52 146.36 122.18 562.85 Deadhead Hours 1.57 9.67 8.37 9.95 8.57 38.12
Total Vehicle Hours 26.26 156.77 130.88 156.31 130.75 600.97 Average Revenue Vehicle Service Miles 386 350 370 352 343 355 Billed Revenue Vehicle Service Miles 386 2099 1852 2113 1713 8,163 Deadhead Miles 7 38 31 32 38 146
Total Vehicle Miles 393 2,137 1,883 2,145 1,751 8,309
Day Mondays Tuesdays Wednesdays Thursdays Fridays Saturdays Total General Fare Cash 139 111 151 111 156 181 849
Senior Cash 95 79 87 74 75 72 482
ADA Certified Cash 50 53 68 43 68 50 332
Pass Adult 37 27 38 24 28 14 168
Pass Senior / ADA Cert 20 14 23 17 14 14 102
Monthly Pass Reg 4 5 22 11 8 10 60
Monthly Pass Snr 23 15 13 10 14 20 95
Monthly Pass ADA 17 15 16 12 19 18 97
NEW Summer Youth Pass 0 0 0 0 0 0 0
Transfers 31 26 24 30 31 30 172
Free < 5 4 9 10 3 7 2 35
Free PA 0 0 1 0 0 0 1
Passenger Totals 420 354 453 335 420 411 2,393
Bikes 11 12 13 7 13 14 70
Lifts 0 0 0 0 0 0 0
W/C 0 0 0 0 0 0 0
Accessible Service 0 0 0 0 0 0 0
Service Days 4 3 4 3 4 5 23
Average Revenue Vehicle Service Hours 24.37 24.33 24.48 24.39 24.67 24.52 24.47 Billed Revenue Vehicle Service Hours 97.48 73.00 97.91 73.17 98.68 122.62 562.85 Deadhead Hours 7.23 4.92 6.92 5.10 6.35 7.60 38.12
Total Vehicle Hours 104.71 77.92 104.83 78.27 105.03 130.22 600.97 Average Revenue Vehicle Service Miles 356 365 372 385 305 357 355 Billed Revenue Vehicle Service Miles 1423 1094 1487 1154 1220 1785 8,163 Deadhead Miles 39 14 24 20 19 30 146
Total Vehicle Miles 1,462 1,108 1,511 1,174 1,239 1,815 8,309 20 Boarding Cities Ridership Distribution Report - EXPRESS Nov-25 Week 1 2 3 4 5
Start Nov 1 Nov 3 Nov 10 Nov 17 Nov 24 EXPRESS Service
End Nov 2 Nov 9 Nov 16 Nov 23 Nov 30 Total
Express Buellton Solvang County Buellton Solvang County Buellton Solvang County Buellton Solvang County Buellton Solvang County Buellton Total Solvang Total County Total General Fare Cash 14 20 2 87 138 43 94 72 21 76 93 10 72 85 22 343 408 98 849 Senior Cash 8 6 1 38 67 20 31 40 22 47 58 24 48 52 20 172 223 87 482 ADA Certified Cash 4 1 0 32 68 7 18 35 14 40 58 7 24 24 0 118 186 28 332 Pass Adult 2 1 2 16 23 9 14 22 5 14 25 3 7 18 7 53 89 26 168 Pass Senior / ADA Cert 0 0 0 10 14 5 8 11 1 10 18 5 4 10 6 32 53 17 102 Monthly Pass Reg 0 2 0 4 8 3 4 10 2 4 11 1 1 7 3 13 38 9 60 Monthly Pass Snr 0 3 3 5 9 7 3 10 4 6 14 7 7 7 10 21 43 31 95 Monthly Pass ADA 2 3 0 11 12 1 8 10 1 12 13 2 8 12 2 41 50 6 97 NEW Summer Youth Pass 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Transfers 0 4 0 0 60 0 0 30 0 0 51 0 0 27 0 0 172 0 172 Free < 5 0 0 0 12 0 0 7 2 0 2 4 0 4 4 0 25 10 0 35
Free PA 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 1 0 1 Passenger Totals 30 40 8 215 399 95 187 243 70 211 345 59 175 246 70 818 1273 302 2,393 Bikes 1 4 0 5 7 5 4 6 3 6 7 2 9 9 2 25 33 12 70
Lifts 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 W/C 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Accessible Service 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Day Mondays Tuesdays Wednesdays Thursdays Fridays Saturdays Buellton Solvang County Buellton Solvang County Buellton Solvang County Buellton Solvang County Buellton Solvang County Buellton Solvang County Buellton Solvang County Total Total Total Total General Fare Cash 54 65 20 42 57 12 61 73 17 46 53 12 61 69 26 79 91 11 343 408 98 849 Senior Cash 33 43 19 24 35 20 38 37 12 28 33 13 20 38 17 29 37 6 172 223 87 482 ADA Certified Cash 7 40 3 22 30 1 16 37 15 18 24 1 29 32 7 26 23 1 118 186 28 332 Pass Adult 11 21 5 12 12 3 11 21 6 7 14 3 8 15 5 4 6 4 53 89 26 168 Pass Senior / ADA Cert 9 7 4 3 5 6 10 11 2 3 13 1 4 8 2 3 9 2 32 53 17 102 Monthly Pass Reg 1 3 0 1 4 0 5 14 3 4 6 1 2 3 3 0 8 2 13 38 9 60 Monthly Pass Snr 6 10 7 5 4 6 4 6 3 1 8 1 4 6 4 1 9 10 21 43 31 95 Monthly Pass ADA 8 8 1 6 9 0 5 8 3 5 7 0 9 10 0 8 8 2 41 50 6 97 NEW Summer Youth Pass 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Transfers 0 31 0 0 26 0 0 24 0 0 30 0 0 31 0 0 30 0 0 172 0 172 Free < 5 3 1 0 5 4 0 6 4 0 3 0 0 6 1 0 2 0 0 25 10 0 35 Free PA 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 1 0 1 Passenger Totals 132 229 59 120 186 48 156 236 61 115 188 32 143 213 64 152 221 38 818 1273 302 2,393 Bikes 4 6 1 6 5 1 4 5 4 4 0 3 3 7 3 4 10 0 25 33 12 70
Lifts 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 W/C 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Accessible Service 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 21 SYVT Express Routes (Recovery Ratio)
Nov-25
Express Fares
Monthly Totals
Revenue Hours ( 562.85)
Per Hour Cost ($ 52.61)
Total Cost this Month ($ 29,611.54)
Express Revenue ($ 2,717.90)
Actual Recovery Ratio 9.18%
SYVT Express Routes (Revenue Report)
Projected Fares + Pass Sales
WK Ending Pass Sales Farebox Cash
Fares Total
Projected Total
Cash Fares
(based on
ridership)
Variance Cash
Projected v.

Actual
1 2-Nov $112.50 $76.40 $188.90 $76.50 -$0.10
2 9-Nov $50.50 $646.90 $697.40 $638.50 $8.40
3 16-Nov $212.50 $469.06 $681.56 $447.00 $22.06
4 23-Nov $45.00 $534.14 $579.14 $508.50 $25.64
5 30-Nov $106.00 $464.90 $570.90 $454.50 $10.40
Totals $526.50 $2,191.40 $2,717.90 $2,125.00 $66.40
22 Ridership Distribution Report - Los Olivos Loop Nov-25 Week 1 2 3 4 5 Express
Start 11/1 11/3 11/10 11/17 11/24 Service
End 11/2 11/9 11/16 11/23 11/30 Total
General Fare Cash 10 37 34 47 39 167
Senior Cash 4 30 27 28 20 109
ADA Certified Cash 0 9 6 13 3 31
Pass Adult 0 11 5 5 4 25
Pass Senior / ADA Cert 0 3 3 1 1 8
Monthly Pass Reg 2 5 2 6 3 18
Monthly Pass Snr 1 3 1 3 2 10
Monthly Pass ADA 2 9 8 9 7 35
NEW Summer Youth Pass 0 2 0 0 0 2
Transfers 1 13 17 14 26 71
Free < 5 0 0 0 0 0 0
Free PA 0 0 0 0 0 0
Passenger Totals 20 122 103 126 105 476
Bikes 1 9 8 5 6 29
Lifts 0 0 0 0 0 0
W/C 0 0 0 0 0 0
Accessible Service 0 0 0 0 0 0
Service Days 1 6 5 6 5 23
Average Revenue Vehicle Service Hours 9.07 9.03 9.08 9.13 9.08 9.08 Billed Revenue Vehicle Service Hours 9.07 54.21 45.40 54.76 45.40 208.84 Deadhead Hours 1.70 10.12 8.82 10.77 8.75 40.15
Total Vehicle Hours 10.77 64.32 54.22 65.52 54.15 248.99 Average Revenue Vehicle Service Miles 141 126 140 141 140 136 Billed Revenue Vehicle Service Miles 141 753 701 844 699 3,138 Deadhead Miles 4 19 17 22 15 77
Total Vehicle Miles 145 772 718 866 714 3,215
Day Mondays Tuesdays Wednesdays Thursdays Fridays Saturdays Total General Fare Cash 30 14 25 30 25 43 167
Senior Cash 19 12 26 12 19 21 109
ADA Certified Cash 11 7 7 2 4 0 31
Pass Adult 2 2 5 3 9 4 25
Pass Senior / ADA Cert 1 1 1 1 3 1 8
Monthly Pass Reg 1 5 3 1 4 4 18
Monthly Pass Snr 1 2 2 0 2 3 10
Monthly Pass ADA 6 1 8 4 7 9 35
NEW Summer Youth Pass 0 0 0 0 0 2 2
Transfers 8 10 14 11 9 19 71
Free < 5 0 0 0 0 0 0 0
Free PA 0 0 0 0 0 0 0
Passenger Totals 79 54 91 64 82 106 476
Bikes 5 3 9 4 3 5 29
Lifts 0 0 0 0 0 0 0
W/C 0 0 0 0 0 0 0
Accessible Service 0 0 0 0 0 0 0
Service Days 4 3 4 3 4 5 23
Average Revenue Vehicle Service Hours 9.07 9.11 9.07 9.06 9.04 9.12 9.08 Billed Revenue Vehicle Service Hours 36.28 27.32 36.29 27.19 36.18 45.58 208.84 Deadhead Hours 6.95 5.20 7.17 5.47 6.57 8.80 40.15
Total Vehicle Hours 43.23 32.52 43.46 32.65 42.74 54.38 248.99 Average Revenue Vehicle Service Miles 141 139 140 141 118 140 136 Billed Revenue Vehicle Service Miles 563 416 560 424 473 702 3,138 Deadhead Miles 15 8 12 12 14 16 77
Total Vehicle Miles 578 424 572 436 487 718 3,215
23 Boarding Cities Ridership Distribution Report - LOS OLIVOS EXPRESS Nov-25 Week 1 2 3 4 5
Start Oct 1 Oct 8 Oct 15 Oct 22 Oct 29 LOS OLIVOS EXPRESS Service End Oct 7 Oct 14 Oct 21 Oct 28 Oct 31 Total
Express Buellton Solvang County Buellton Solvang County Buellton Solvang County Buellton Solvang County Buellton Solvang County Buellton Total Solvang Total County Total General Fare Cash 0 4 6 0 21 16 0 18 16 0 27 20 0 20 19 0 90 77 167 Senior Cash 0 2 2 0 9 21 0 11 16 0 9 19 0 4 16 0 35 74 109 ADA Certified Cash 0 0 0 0 6 3 0 3 3 0 8 5 0 1 2 0 18 13 31 Pass Adult 0 0 0 0 6 5 0 3 2 0 2 3 0 2 2 0 13 12 25 Pass Senior / ADA Cert 0 0 0 0 1 2 0 0 3 0 0 1 0 0 1 0 1 7 8 Monthly Pass Reg 0 2 0 0 5 0 0 1 1 0 5 1 0 1 2 0 14 4 18 Monthly Pass Snr 0 0 1 0 3 0 0 0 1 0 1 2 0 1 1 0 5 5 10 Monthly Pass ADA 0 1 1 0 4 5 0 3 5 0 5 4 0 3 4 0 16 19 35 NEW Summer Youth Pass 0 0 0 0 2 0 0 0 0 0 0 0 0 0 0 0 2 0 2 Transfers 0 1 0 0 13 0 0 17 0 0 14 0 0 26 0 0 71 0 71
Free < 5 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Free PA 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Passenger Totals 0 10 10 0 70 52 0 56 47 0 71 55 0 58 47 0 265 211 476 Bikes 0 1 0 0 6 3 0 5 3 0 4 1 0 5 1 0 21 8 29
Lifts 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 W/C 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Accessible Service 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Day Mondays Tuesdays Wednesdays Thursdays Fridays Saturdays Buellton Solvang County Buellton Solvang County Buellton Solvang County Buellton Solvang County Buellton Solvang County Buellton Solvang County Buellton Solvang County Total Total Total Total General Fare Cash 0 16 14 0 4 10 0 11 14 0 18 12 0 23 7 0 18 20 0 90 77 167 Senior Cash 0 8 11 0 4 8 0 6 20 0 4 8 0 6 9 0 7 18 0 35 74 109 ADA Certified Cash 0 4 7 0 5 2 0 4 3 0 2 0 0 3 1 0 0 0 0 18 13 31 Pass Adult 0 1 1 0 1 1 0 2 3 0 2 1 0 5 4 0 2 2 0 13 12 25 Pass Senior / ADA Cert 0 0 1 0 0 1 0 0 1 0 0 1 0 1 3 0 0 0 0 1 7 8 Monthly Pass Reg 0 1 0 0 5 0 0 2 1 0 0 1 0 2 1 0 4 1 0 14 4 18 Monthly Pass Snr 0 1 0 0 2 0 0 1 1 0 0 0 0 0 2 0 1 2 0 5 5 10 Monthly Pass ADA 0 2 4 0 0 1 0 4 4 0 2 2 0 3 4 0 5 4 0 16 19 35 NEW Summer Youth Pass 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2 0 0 2 0 2 Transfers 0 8 0 0 10 0 0 14 0 0 11 0 0 12 0 0 16 0 0 71 0 71 Free < 5 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Free PA 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Passenger Totals 0 41 38 0 31 23 0 44 47 0 39 25 0 55 31 0 55 47 0 265 211 476 Bikes 0 3 2 0 3 0 0 5 4 0 2 2 0 4 0 0 4 0 0 21 8 29
Lifts 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 W/C 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Accessible Service 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 24 SYVT Los Olivos Loop Routes (Recovery Ratio)
Nov-25
Express Fares
Monthly Totals
Revenue Hours ( 208.84)
Per Hour Cost ($ 52.61)
Total Cost this Month ($ 10,987.07)
Express Revenue ($ 500.84)
Actual Recovery Ratio 4.56%
SYVT Los Olivos Loop Routes (Revenue Report)
Projected Fares + Pass Sales
WK Ending Farebox Cash
Fares Total
Projected Total
Cash Fares
(based on
ridership)
Variance Cash
Projected v.

Actual
1 2-Nov $20.50 $20.50 $20.00 $0.50
2 9-Nov $124.79 $124.79 $99.75 $25.04
3 16-Nov $115.36 $115.36 $89.25 $26.11
4 23-Nov $138.68 $138.68 $115.25 $23.43
5 30-Nov $101.51 $101.51 $85.75 $15.76
Totals $500.84 $500.84 $410.00 $90.84
25 EXPRESS ROUTES - Ridership Counts By Hour Nov-25
Express Route AM 6:30-7:30 7:30-8:30 8:30-9:30 9:30-10:30 10:30-11:30 11:30-12:30 Total Passengers 242 180 258 0 288 208 1176
Express Route PM 12:30-13:30 13:30-14:30 14:30-15:30 15:30-16:30 16:30-17:30 17:30-18:30 18:30-19:00 Total Passengers 169 214 290 185 184 123 52 1217
LOL 7:00 8:00 9:00 11:00 12:00 14:30 15:30 17:30 Total Total Passengers 22 77 62 47 43 64 0 161 476 2869
26 Roadrunner Management Services, Inc.
95 Dawson Drive
Camarillo, CA 93012
(805) 389-8196
Randy Murphy November 30, 2025
City Manager
City of Solvang
411 Second St.

Solvang, CA. 93463
Subject: November 2025 Monthly Report
Dear Randy,
During the month of November, the On-Time Performance for the SYVT Fixed Route System was 96%, Los Olivos loop 100%, and the Dial-a-Ride Service had an On-Time Performance of 97.2%. As for the ridership, the Fixed Route had 2869 riders in the month of November with a total of 172 transfers, 70 bikes and 0 wheelchair lift assists. Los Olivos loop had 71 transfers, 29 bikes and 0 wheelchair lift assist.

Dial-a-Ride had 68 Solvang passengers, 84 Buellton Passengers, and 16 County passengers totaling 168 passengers with 49 wheelchair lift assists.

In comparing prior month’s ridership and year to year
SYVT Ridership
Fixed Route Dial-A-Ride
October 2025 3663 211
November 2025 2869 168
November 2024 3443 143
There were no accidents in the month of November involving an SYVT vehicle. During the month we had no employee separations, and no new drivers were hired. Roadrunner Management Services emphasizes providing outstanding customer service along with safe and reliable transportation to the residents in the Santa Ynez Valley.

Sincerely,
Eduardo Magdaleno Arenas
General Manager
Roadrunner Management Services, Inc.
27 CITY COUNCIL STAFF REPORT
AGENDA ITEM: 6.j
MEETING DATE: January 12, 2026
SUBJECT: Fredensborg Canyon Road Multipurpose Trail (MPT) Project Amendment No. 2 Revised Scope
PREPARED BY: Bridget Paris, Public Works Director / City Engineer DISCUSSION:

Amendment No. 2 to the professional services agreement with Tetra Tech previously authorized an operational analysis to evaluate converting Fredensborg Canyon Road, from Viborg Road to Chalk Hill Road, from a two-way roadway to a one-way roadway as part of the Fredensborg Canyon Road Multi-Purpose Trail Project design.

At the December 8, 2025 City Council meeting, Council approved Amendment No. 2 and provided additional direction to expand the scope of the one-way roadway evaluation. Specifically, Council requested that the analysis include evaluation of one-way operations in both the northbound and southbound directions; inclusion of emergency services input (EMS, fire, and police); discussion of speeding concerns; and surveying and incorporation of community feedback related to the potential conversion of Fredensborg Canyon Road to one-way operation.

Following the December 8 meeting, staff worked with Tetra Tech to incorporate these Council-directed additions into a revised scope of work. The revised scope does not alter the originally authorized evaluation of a one-way roadway, but expands the level of analysis to address the additional elements requested by Council. The revised scope of work and fee proposal are included as attachments to this staff report.

The additional cost associated with the revised scope is $1,910, for a total Amendment No. 2 amount of $32,510.

Amendment No. 2 was approved to be funded through the reallocation of funds previously budgeted for Construction Administration Services ($33,932) under the original contract. The revised scope remains within the total Construction Services (Tasks G through J) budget. As part of this reallocation, Construction Administration Services will be removed from Tetra Tech’s scope of work. The remaining balance of $1,422 will be retained by the City for optional tasks under the existing agreement.

ALTERNATIVES:

Amendment No. 2, including the revised scope described above, was approved by the City Council at the December 8, 2025 meeting.

FISCAL IMPACT:

Tetra Tech will perform the traffic analysis described in the attached proposal using funds allocated for Construction Administration Services (Tasks G through J) of the Fredensborg Canyon Road Multi-Purpose Trail Project ($33,932). Construction Administration Services will be removed from Tetra Tech’s original scope of work. The remaining balance of $1,422 will be retained by the City for optional task(s) under Task G – Bidding & Construction Engineering Assistance. No additional City funds are required.

RECOMMENDED MOTION:
“I move to ratify the revised Amendment No. 2 to the Agreement with Tetra Tech, which documents the terms adopted by the City Council on December 8, 2026.“
ATTACHMENTS:

A. Revised Amendment No. 2 to the Agreement with Tetra Tech 1 B. Revised Tetra Tech Proposal for Additional Services
2 17885 Von Karman Avenue, Suite 500, Irvine, CA 92614
Tel 805.542.9052 Fax 805.542.9254 | tetratech.com
December 16, 2025
Bridget Paris, PE
Public Works Director
City of Solvang
411 Second Street
Solvang, CA 93463
Reference: Proposal for Additional Services for City of Solvang Fredensborg Canyon Road Multipurpose Trail
Dear Ms. Paris:

Tetra Tech is pleased to submit this proposal for additional design services to be completed for the City of Solvang Fredensborg Canyon Road Multipurpose Trail. The City is considering to convert the segment of Fredensborg Canyon Road between Chalk Hill Road and Viborg Road from two-way traffic to one-way traffic, and has asked Tetra Tech to perform an operational traffic analysis. The scope of work is described below.

SCOPE OF WORK
Task 1 – Project Management
Project management will consist of coordination with the City Project Manager, budgeting, and invoicing.

Tetra Tech will attend up to three (3) virtual meetings with the City Project Manager. These meetings include the following:
• One (1) progress meeting;
• One (1) meeting with City emergency services staff (EMS, fire, and/or police) to discuss the potential conversion of Fredensborg Canyon Road to one-way operation, solicit input on their concerns and preferred direction of operation (either northbound or southbound), and discuss speeding; and • One (1) meeting with the City Project Manager and/or Public Works Director to review the findings.

Task 2 – Operational Traffic Analysis
We propose to perform the following analysis activities in order to complete a traffic evaluation for the proposed conversion of Fredensborg Canyon Road to one-way (northbound or southbound) operation:

1. Review and organize turning movement counts collected (by others) during:
• Tuesday AM peak period (7:00 AM to 9:00 AM),
• Tuesday PM peak period (2:00 PM to 6:00 PM),
• Thursday AM peak period (7:00 AM to 9:00 AM),
• Thursday PM peak period (2:00 PM to 6:00 PM), and
• Saturday peak period (9:00 AM to 5:00 PM)
3 Ms. Bridget Paris
December 16, 2025

2 TETRA TECH
at the following intersections to be provided by the City of Solvang:
• Chalk Hill Road and Fredensborg Canyon Road,
• Chalk Hill Road/Atterdag Road and Eucalyptus Drive,
• Atterdag Road and Laurel Avenue,
• Fredensborg Canyon Road and Viborg Road,
• Viborg Rod and Alisal Road,
• Alisal Road and Eucalyptus Drive, and
• Alisal Road and Laurel Avenue.

2. Prepare a “No Build” traffic scenario based on a background growth rate and a Design Year to be discussed and determined with the City of Solvang.

3. Redistribute “No Build” traffic at the intersections listed in Item 1, above, for potential:
• One-way northbound operation on Fredensborg Canyon Road between Chalk Hill Road and Viborg Road
• One-way southbound operation on Fredensborg Canyon Road between Chalk Hill Road and Viborg Road
for the Weekday AM and PM peak hours (higher of Tuesday or Thursday counts), as well as the Saturday peak hour.

4. Perform a level of service analysis for the intersections listed in Item 1 for the Existing, “No Build”, and two (2) “Build” (one-way northbound and one-way southbound) traffic scenarios.

5. Evaluate the level of service analysis to identify traffic impacts related to the proposed one-way operation, and recommend traffic control and geometric improvements to address traffic impacts related to the anticipated traffic shifts from the proposed one-way operation.

6. Prepare an electronic memo report in PDF format documenting all findings, recommendations and conclusions.

Task 3 – Public Survey
Tetra Tech will develop a questionnaire/survey to solicit feedback from the local residents regarding the potential conversion of Fredensborg Canyon Road to one-way operation. We will submit a draft survey for the City’s review and input, and then a final survey for distribution by the City.

Task 4 – Option Development
This task involves developing the following two (2) options for the Fredensborg Canyon Road Multipurpose Trail project to be presented to City Council. Tetra Tech will develop a site plan and cost estimate for each option.
• Option 1 is the Retaining Wall Option. This option maintains existing traffic patterns on Fredensborg Canyon Road and proposes the multipurpose trail and retaining wall on the southeast side of the road.
• Option 2 is the One-Way Road. This option converts Fredensborg Canyon Road between Chalk Hill Road and Viborg Road to one-way traffic and proposes the multipurpose trail on one side of the road. 4 Ms. Bridget Paris
December 16, 2025

3 TETRA TECH

ASSUMPTIONS
• All meetings are virtual.
• Traffic data collection to be performed by others. City of Solvang to provide data to Tetra Tech prior to traffic analysis.
• Operational evaluations will be performed in accordance with the Highway Capacity Manual standards, Caltrans Manual of Uniform Traffic Control Devices, and generally accepted traffic engineering practice.
• Site plans developed for the options will be at about 15% design level.

SCHEDULE
A draft copy of the one-way traffic report will be provided within four (4) weeks of receiving the traffic counts, confirmation of annual growth rate, meeting with City emergency services staff on potential impacts and preferences, and Build Year determination from the City of Solvang.

The site plans and cost estimates for the options described above will be provided within two (2) weeks of receiving the City’s comments on the draft traffic report and the public’s responses to the survey.

PROPOSED FEE
The Tetra Tech team proposes to perform the scope of work described above for a Lump Sum/Firm Fixed Price of $32,510 as summarized below. Our detailed fee summary is attached as the Price Proposal.

Table 1. Fee Breakdown
Task Fee
Task 1 – Project Management $ 3,110
Task 2 – Operational Traffic Analysis $ 12,500
Task 3 – Public Survey $ 1,460
Task 4 – Option Development $ 15,440
Total $ 32,510
Per our discussions, Tetra Tech will perform the traffic analysis described above using the budget allocated for the construction administration services (Tasks G through J) of the Fredensborg Canyon Road Multipurpose Trail ($33,932). Construction administration services will be removed from our original scope of work through this proposal. The remaining balance of $1,422 will be retained by the City for the optional task(s) under Task G – Bidding & Construction Engineering Assistance.

5 Ms. Bridget Paris
December 16, 2025

4 TETRA TECH
Thank you for the opportunity to submit our proposal. If you have any questions or require additional information, please contact me at (805) 542-8635, or by email at [email protected].

Sincerely,
Elva Pangilinan, PE, CDT, ENV SP Jason Fussel, PE, PLS, QSD/P, LEED AP, ENV SP Project Manager Vice President
Attachment(s): Price Proposal
6 Price Summary / Totals
Task Pricing Totals 32,510
Bill Rate > 310.00 210.00 130.00 250.00 Specify Add'l Fees on Setup 0 Technology Use Fee
Proj Area > 32,510
Submitted to: City of Solvang (Attn: Bridget Paris)Contract Type: Fixed PriceProject Phases / Tasks From Thru Months 361 8 14 95 55 0.00% 01,523 - - - - 01,523 1 2 3 4
Task 1 - Project Management - 517 3 5 0,131 - - - - 0,131 Meetings (Virtual, 3) 11 3 3 5 0,722 0,722
Coordination 4 4 048 048
Task 2 - Operational Traffic Analysis - 05 - - 05 0,0251 - - - - 0,0251 Review & Organize Traffic Data Received from City of Solvang 4 4 0,010 0,010 Traffic Projections (Growth Rate & Build/Design Year TBD) 2 2 005 005Redistribute One-way Traffic for AM, PM, SAT Periods - NB & SB Alts 9 9 0,522 0,522Existing Operational Analysis 7 7 0,517 0,517No Build Operational Analysis 4 4 0,010 0,010Build Operational Analysis - NB & SB Alts 8 8 0,020 0,020Traffic Analysis Memorandum & Figures 61 61 0,040 0,040 Task 3 - Public Survey - 012 8 - 0,614 - - - - 0,614
Public Survey (Draft & Final) 01 2 8 0,614 0,614
Task 4 - Option Development 8 23 88 84 - 0,4541 - - - - 0,4541 Option 1 - Retaining Wall 4 61 44 42 - ,0727 - - - - ,0727 Site Plan 4 8 24 12 448,0 448,0Cost Estimate 20 8 1 2 234,0 234,0 Option 2 - One-Way Road 4 61 44 42 - ,0727 - - - - ,0727 Site Plan 4 8 24 12 448,0 448,0Cost Estimate 20 8 1 2 234,0 234,0 Totals 361 8 14 95 55 0.00% 01,523 - - - 01,523 -
Fredensborg Canyon Road Multipurpose Trail Project
Perform operational traffic analysis to understand if Fredensborg Cyn Rd between Chalk Hill Rd and Viborg Rd can be converted from a two-way street to a one-way street Task
Pricing
Schedule Totals
Work Days
Off
Work DaysTotal Labor Hrs Subs Travel Mat'ls & Equip ODCs Labor Mid Civil Engineer Rate Esc. Labor
(Mikayla Palmer)
Sr Engineer 1
(Kyle Ramakers, PE)
Total Price
Pricing by Resource
Project Director
(Jason Fussel, PE, PLS)
Project Manager
(Elva Pangilinan, PE)
Price Proposal 4 Resource Revision Date: Dec 16, 2025 Labor Plan Tetra Tech - Confidential and Proprietary Page 1 of 1 Printed 12/16/2025 7 AMENDMENT NO. 2
to the Fredensborg Canyon Road Multi-Purpose Trail Project Agreement with TETRA TECH, INC.

THIS SECOND AMENDMENT is made and entered into this 12TH day of January 2026 between the CITY OF SOLVANG, a municipal corporation, and Charter City (City), and TETRA TECH, INC., a Delaware Corporation (“Contractor”). In consideration of the mutual covenants and conditions set forth in the original Agreement dated, March 11, 2024, Amendment No. 1, dated July 1, 2025, this Second Amendment modifies the scope of services under the Agreement as described herein and in Exhibit B without increasing the total contract compensation or extending the contract term. The parties therefore agree as follows:

1. Scope of Services. The optional construction Tasks H-J identified in the original Agreement are hereby removed and replaced with a new scope of work to perform an operational traffic analysis on Fredensborg Canyon Road, to evaluate the potential conversion of the segment between Chalk Hill Road and Viborg Road from two-way to one-way traffic as set forth in Exhibit “B” (Proposal), attached hereto and incorporated herein by reference. The Tasks A-F set forth in the scope of work to the original agreement remain unchanged. The time and materials amount set forth in Task G has been revised to reflect the remaining balance of the original contract budget for Task A-F and the scope changes for Task H-J.

2. Compensation. This amendment does not increase the total compensation amount.

Compensation remains unchanged at a not-to-exceed total of $179,001, and shall now be allocated as follows:
• $145,079 for design Task A-F (including in scope of work to original agreement); • $32,510 for the new operational traffic analysis (replacing, in part, options Task HJ)(included in Exhibit B); and • $1,422 for Task G Bidding & Construction Engineering Assistance (replacing, in part, optional Task G budget).

3. Term. The term of the Agreement remains unchanged and shall continue in full force and effect through June 30, 2027.

Except as specifically amended herein, all other terms and conditions of the Agreement and prior amendments shall remain in full force and effect.

Campaign Contribution Disclosure: Pursuant to Government Code Section 84308, any party to a City proceeding (which includes, but is not limited to, all contracts with the City, other than competitively bid, labor, or personal employment contracts) must disclose on the record any campaign contributions made to a member of the City Council or other elected or appointed officer of the City, any candidate for elected office of the City, or any candidate for elective office of any other agency who is also an elected or appointed officer of the City in excess of $250 in the past 12 months. This disclosure requirement includes contributions by the party’s agent, such as a consultant, and aggregated contributions from persons or entities related to the party. Consultant has filled out and provide the ‘Applicant/Interested Party Campaign Contribution Disclosure Form’ with submission of Amendment 1 and shall update this form after each contribution and no later than the beginning of any associated proceeding.
8 CITY OF SOLVANG TETRA TECH, INC.

David Brown, Mayor Jason L. Fussel, Vice President
APPROVED AS TO FORM: ATTEST:
______
Chelsea O’Sullivan, City Attorney Annamarie Porter, City Clerk 9 10
EXHIBIT “B”

PROPOSAL
11 CITY COUNCIL STAFF REPORT
AGENDA ITEM: 6.k
MEETING DATE: January 12, 2026
SUBJECT: Approval of Amendment No. 2 to Pavement Engineering, Inc. to extend the term of the agreement through June 30, 2026
PREPARED BY: Bridget Paris, Public Works Director / City Engineer DISCUSSION:

On April 3, 2024, the City entered into an agreement with Pavement Engineering, Inc. (PEI) to update the City’s Pavement Management Program. The scope of work included pavement condition inspections, deflection testing, and the development of a 10-year pavement rehabilitation program.

Through this effort, PEI identified Alamo Pintado Road as the highest-priority pavement rehabilitation project. Under Amendment No. 1 to the original agreement, PEI completed the design and construction drawings for the Alamo Pintado Road Rehabilitation Project.

The project has not yet been constructed and is scheduled to be advertised for bid in January, with construction contract award anticipated in the spring. The existing agreement with PEI is set to expire on December 31, 2025.

Staff is requesting approval of Amendment No. 2 to extend the term of the agreement through June 30, 2026. This extension will allow PEI to provide technical support during the bidding process and assist staff as needed through the award of the construction contract.

The proposed amendment does not modify the scope of work or increase the not-to-exceed amount of the agreement.

ALTERNATIVES:

1. Deny Amendment No. 2 and direct staff to complete the bidding process for the Alamo Pintado Road Rehabilitation Project in-house without consultant support.

FISCAL IMPACT:

There is no fiscal impact associated with this amendment. This phase of the project has already been budgeted in the Capital Improvement Program. No additional funds are required, and no budget adjustment is necessary.

ATTACHMENTS:

A. Amendment No. 2 to the Agreement with Pavement Engineering, Inc. 1 AMENDMENT NO. 2
to the Agreement with
PAVEMENT ENGINEERING, INC.

THIS SECOND AMENDMENT is made and entered into this 12TH day of January 2026 between the CITY OF SOLVANG, a municipal corporation, and Charter City (City), and PAVEMENT ENGINEERINNG, INC., a California Corporation (“Consultant”). In consideration of the mutual covenants and conditions set forth in the original Agreement dated, April 3, 2024, and Amendment No. 1, dated January 13, 2025, for the preparation of design and construction documents for the Alamo Pintado Rehabilitation Project. This second Amendment extends the term of the original agreement to June 30, 2026. This agreement does not increase the total compensation amount. Compensation remains unchanged at a total contract amount not to exceed $130,441.

Campaign Contribution Disclosure: Pursuant to Government Code Section 84308, any party to a City proceeding (which includes, but is not limited to, all contracts with the City, other than competitively bid, labor, or personal employment contracts) must disclose on the record any campaign contributions made to a member of the City Council or other elected or appointed officer of the City, any candidate for elected office of the City, or any candidate for elective office of any other agency who is also an elected or appointed officer of the City in excess of $500 in the past 12 months. This disclosure requirement includes contributions by the party’s agent, such as a consultant, and aggregated contributions from persons or entities related to the party. Consultant is required to fill out and provide the attached Exhibit A ‘Applicant/Interested Party Campaign Contribution Disclosure Form’ with submission of this Agreement and to update this form after each contribution and no later than the beginning of any associated proceeding.

All remaining portions of the original Agreement and applicable portions of prior Amendment(s) shall remain in full force and effect.

CITY OF SOLVANG PAVEMENT ENGINEERING, INC.

David Brown, Mayor Joseph L. Ririe, Senior Principal Engineer APPROVED AS TO FORM: ATTEST:

Chelsea O’Sullivan, City Attorney Annamarie Porter, City Clerk 2 EXHIBIT “A”
3 CITY OF SOLVANG
Applicant/Interested Party Campaign Contribution Disclosure Form 1644 Oak Street │ Solvang, CA 93463 │ www.cityofsolvang.com │ (805) 688-5575

APPLICANT/INTERESTED PARTY INFORMATION
Applicant Name:

Phone: Email (required):

Representative/Agent:

Phone: Email:

Mailing Address:

City: State: Zip:

Website:

Name and subject matter of applicant’s proceeding:

CONTRIBUTION DISCLOSURE (GOVERNMENT CODE SECTION 84308) Please list all contributions in excess of $500 (either as a single payment or in aggregate) made within the past 12 months to officers of the agency involved in the above-mentioned proceeding by any parties (applicants) or their agents or representatives, including corporations, limited liability companies (LLCs), or other business entities and principals thereof, that are affiliated with the above-referenced proceeding. You may attach additional pages as necessary to list contributions made to involved agency officers and provide additional information about the contributor's relationship with the recipient.

Contributor Name:

Date of Contribution Recipient Office/Candidate Contribution Amount ($):

Refund: Yes or No;
Date of Refund.
☐ By checking this box I certify that I have not given any contributions consistent with Government Code Section 84308

ACKNOWLEDGEMENT
This form must be updated after each contribution, and no less than 45 days before any agency consideration regarding the abovereferenced application. Completion of this form does not waive or in any way impact a party's obligation to disclose such contributions over $250 on the record of the proceeding pursuant to Government Code section 84308(e).

I declare under penalty of perjury that the information which has been included in this Disclosure Form is true and correct:

Signature: _______________________________________________ Date: ______________________________ Print Name: ______________________________________________

OFFICIAL USE ONLY
File/Project No: Date Received:

Pavement Engineering, Inc. 805-781-2265 [email protected] Joseph L. Ririe 805-781-2265 [email protected] 3485 Sacramento Drive, Suite A San Luis Obispo CA 93401 Alamo Pinto Road Project - Engineering & Construction Support NA NA NA NA 12-24-2025 Joseph L. Ririe NA 4 CITY COUNCIL STAFF REPORT
AGENDA ITEM: 2.a
MEETING DATE: January 12, 2026
SUBJECT: Discussion and direction on Draft Title 11, Chapter 13 Sign Ordinance Amendments
PREPARED BY: Rafael Castillo, Community Development Director DISCUSSION:

Report In Brief
City staff has prepared a working draft of comprehensive, content-neutral sign ordinance amendments intended to modernize regulations, improve legal defensibility, streamline permitting, and preserve Solvang’s character, with the goal of adoption in Spring 2026 alongside a companion sign handbook. City Council direction is requested on two key policy issues needed to refine the draft:
(1) the appropriate level of review authority for permanent signs, whether all permanent signage should be approved administratively by staff, remain entirely under Design Review Committee approval, or proceed as currently drafted allowing staff approval of blade/suspended signs only with all other permanent signage reviewed by the DRC; and
(2) The maximum amount of permanent signage allowed per business, whether to maintain the proposed cap of up to 20 square feet or building frontage (whichever is less) inclusive of all permanent signage, modify the standard to be based on linear frontage as recommended by the Planning Commission, or provide alternative direction.

Based on Council input, staff will finalize the draft ordinance and return it to the DRC and Planning Commission for formal recommendations prior to City Council adoption.

Background
At its special joint meeting with the Planning Commission on March 13, 2025, city staff received direction on proceeding with proposed sign ordinance amendments. City staff has commenced amending the sign ordinance based on comments and feedback received from the workshop and its November meeting with the City Council.

Staff has taken the draft sign ordinance to the Design Review committee in three sections to receive input and discussion. The DRC discussed the sign ordinance at its June, August, and October meetings of 2025. The Planning Commission has reviewed a draft of the draft revisions at its November 2025 meeting and provided additional comments on the draft ordinance.

The City Council should review and provide comments to staff to help refine the sign ordinance. This is a working draft of the Sign Ordinance, and some items will be rearranged, or new figure numbers and table numbers are subject to change. The goal is to take additional comments and proceed with formal amendment and adoption of the ordinance in early Spring 2026. Since this ordinance will amend Title 11, the City’s zoning code, the ordinance will first go to the Planning Commission for recommendation, then to the City Council. Staff also plans to produce a sign handbook to accompany the ordinance for ease of use of the new ordinance. This handbook will be brought forward with the ordinance.

Why Amend the Sign Ordinance?
The draft sign ordinance represents a comprehensive modernization of the City’s approach to regulating signage.

The current ordinance has served the community for many years but has become increasingly difficult to administer and defend due to evolving case law, new technologies, and the need for greater flexibility in sign design and permitting, as evident from feedback from business and property owners. The draft sign ordinance 1 seeks to preserve Solvang’s distinctive character while ensuring compliance with contemporary legal standards and improving the overall permitting experience for businesses and property owners.

A major focus of the update is the introduction of content-neutral regulations, consistent with the First Amendment and recent court decisions such as Reed v. Town of Gilbert. The revised ordinance eliminates references to specific types of messages such as real estate, political, or event signage, and instead regulates signs based on their physical characteristics, placement, and duration. . The ordinance also includes a “message substitution” clause, which allows any permitted sign structure to display a non-commercial message without additional approval.

Proposed Draft Changes
This table provides a section-by-section comparison between the existing Solvang Sign Ordinance and the current version of the draft sign ordinance. Each section summarizes the existing regulation, the proposed change, and provides commentary on the purpose and policy implications. The draft ordinance, Attachment A, is a working draft subject to further changes and reorganization based on further review by staff and the City Attorney.

Section Existing Sign Ordinance Proposed Ordinance (V3) Staff Commentary §11-13-1
Purpose and
Intent
Defines the Danish village
aesthetic, traffic safety, and
local identity as reasons for
regulation.

Modernized for contentneutrality and objectivity,
emphasizing community
appearance, safety, and
economic development.

Streamlined language to
comply with First
Amendment standards
while maintaining
Solvang’s design intent.
§11-13-2
Applicability
Applies to all signs; minimal
reference to non-commercial
message rights.

Clarifies coverage for all sign
types and explicitly includes
non-commercial message
substitution rights.

Expanded to ensure
equal treatment of all
messages; strengthens
legal defensibility.
§11-13-3
Exempt Signs
Lists detailed exemptions
(civic, construction, real estate,
etc.).
§11-13-3 and §11-13-6
(Requirements) – Combined
and simplified list of exempt
signage such as government,
temporary civic, utility, and
informational signs.

Merged for clarity and
efficiency; focuses on
objective size and
placement criteria.
§11-13-4
Prohibited
Signs
Extensive list of banned signs
including neon, flashing, roof,
pole, and portable signs.

Updated to use modern,
objective terminology and
includes new prohibitions (e.g.,
digital displays, feather flags).

Simplified and
modernized; eliminates
redundant or subjective
language while
maintaining core
restrictions.
§11-13-5 Sign
Permits and
Procedures
General process via Planning
Manager and Design Review
Committee (DRC).

Renamed to §11-13-5
Application Requirements and
Permit Procedures –
Introduces Administrative Sign
Permits, Sign Programs, with a
clear review table assigning
authority and appeal process.

Adds flexibility: staff can
approve routine signs;
DRC focuses on complex
or unique applications.
2 Section Existing Sign Ordinance Proposed Ordinance (V3) Staff Commentary §11-13-6 Sign
Standards and
Measurement
Defines sign area and
maintenance; limited illustration
or measurement detail.

Renamed to §11-13-6
Requirements and
Measurements – Adds
illustrated figures for sign area,
multiple objects, and height.

Introduces illumination limit (10
foot-candles) and maintenance
obligations.

Combines measurement
and design criteria from
multiple sections for clarity
and enforcement
consistency.
§11-13-7 Sign
Standards
(General)
Contains design criteria,
maintenance rules, and
general guidelines.

Merged into §11-13-6
(Requirements) and §11-13-9
(Permanent Signs).

Reorganized to avoid
redundancy; integrates
general standards with
specific sign-type rules.
§11-13-8–10
Sign Standards
by Zone and
Type
Separate zone-based tables
for VMU and non-VMU areas;
highly detailed design
prescriptions.
§11-13-9 Permanent Signs
and §11-13-10 Special
Consideration Signs –
Streamlined with size, height,
and design limits by sign type
(e.g., wall, awning, directory,
monument) and zone.

Consolidates and standardizes
sign type tables and adds new
sign categories.

Adds new categories such as
murals (noncommercial),
umbrella signs, and wayfinding
signs. Clarifies design and
permitting requirements.

Simplifies review process
and maintains
consistency across
zones; removes
prescriptive design
language but retains
Danish character via
Design Guidelines.

Encourages creative
signage while maintaining
content neutrality and
compatibility with public
art and pedestrian
environments
§11-13-11
Temporary
Signs
Lists temporary sign
allowances by event and zone
with varying durations.

Now located into two different
sections, §11-13-7 Limited
Duration Signs and §11-13-8
Temporary Signs – Combines
temporary and limited-duration
sign standards with objective
size and duration limits.

Creates explicit A-frame,
banner, and window sign
standards with size, frequency,
and display time limits. Adds
30-day change requirement for
VMU A-frames.

Combines related
sections; adds A-frame
message change
requirement in VMU;
clarifies timeframes for
compliance. Clearly
defines time, place,
manner for banner signs.
§11-13-12 Sign
Permits –
Application and
Processing
Outlines application
procedures and review
standards.

Integrated into §11-13-5
(Application Requirements).

Procedural content
consolidated to eliminate
duplication and clarify
responsibilities.
§11-13-13
Modifications
Separate sections describing
modifications and exceptions
with findings for approval.

Merged into §11-13-5
(Exceptions to Sign
Regulations).

Combines discretionary
processes under one
3 Section Existing Sign Ordinance Proposed Ordinance (V3) Staff Commentary and §11-13-14
Exceptions
section; simplifies review
path and findings criteria.
§11-13-15–16
Nonconforming,
Abandoned,
and Unsafe
Signs
Addresses removal, repair,
and enforcement separately.
§11-13-12 and §11-13-14 –
Combines nonconforming,
abandoned, unsafe, and illegal
signs under one framework
with consistent timelines.

Consolidates for clarity;
establishes standard
notice periods and ties
enforcement to City’s
code procedures.
§11-13-17
Enforcement
and Penalties
Specifies enforcement by
Planning Manager and general
penalties.

Integrated into §11-13-14
(Abandoned, Unsafe, and
Illegal Signs).

Procedures streamlined
and cross-referenced with
Title 1 code enforcement
provisions.
§11-13-18
Overall Sign
Plans
Details requirements for
coordinated center signage;
reviewed by DRC.

Incorporated into §11-13-5
(Sign Program Requirements).

Process modernized as a
formal Sign Program
option reviewed by
Planning Commission.
§11-13-19
Definitions
Contains a long list of signrelated definitions.§11-13-16 Definitions for Sign Regulations – Updated and
reorganized; adds new
definitions for murals, digital
signs, and content neutrality.

Modernizes terminology
and consolidates
overlapping terms from
older sections.
§11-13-20 Flag
Regulations
Contains regulations for flags No Changes No Changes
The draft ordinance adds greater clarity and objectivity to how signage is measured and maintained. It introduces illustrated examples showing how sign area, height, and placement are calculated, and it establishes measurable lighting standards that limit illumination to no more than ten foot-candles at ten feet from the sign face. These objective criteria make the ordinance easier to interpret, enforce, and defend. Maintenance standards are also strengthened to ensure that all signage remains in good repair and consistent with Solvang’s high-quality visual environment.

The draft ordinance introduces new and updated sign types to reflect modern business needs. These include provisions for murals (treated as non-commercial art when not advertising a product or service), wayfinding and directional signage, and more refined standards for monument and freestanding signs. Each sign type includes clear dimensional, design, and placement standards.

City Council Direction Items
Based on input from the DRC and Planning Commission, staff seeks Council direction on what signs may be approved at the staff level and the maximum amount of allowed signage. Each of these items are discussed below.

Sign approvals by City Staff
One of the chief complaints from businesses that took a 2024 survey was the speed of approvals. With a more streamlined and objective approach, reviews are no longer subjective. In 2019, City staff attempted to codify this approach; however, the revisions were shelved. The draft ordinance includes the ability to approve suspended/blade signs at a staff level to assist businesses. However, the remainder of signage would require DRC approval. City staff originally wrote that all signs meeting objective standards could be approved at staff level, which is typical in most cities throughout California. The DRC instead requested that all sign approvals remain 4 under the purview of the DRC. A compromise to allow for blade/suspended signs is what is now written based on discussions. The City Council should provide direction on whether permanent signs should be approved in the following fashion:

1. All permanent signage can be review and approved at a staff level; or

2. All permanent signage shall be reviewed and approved by the DRC; or

3. Draft ordinance remain as written which allows blade/suspended signs to be reviewed and approved at a staff level, and all other permanent signage needs to be reviewed and approved by the DRC; or

4. Other input from Council.

Maximum Signage Allowed
The current sign ordinance allows a total of 1 square foot of signage per linear feet for “dominant” building frontage, and ½ square foot per linear feet of “subordinate” square footage for permanent signs, with a minimum of 12 square feet allowed regardless of linear frontage. Awning, direction, and other signs do not count towards this maximum. Therefore, a business with 10 linear feet of frontage is allowed 12 square feet for permanent signage. A building on a corner lot with 50 linear feet of frontage on the “dominant” street and 25 linear feet on the “subordinate” linear frontage would be allowed to have up to 62.5 square feet of signage.

City staff proposes a revision to the maximum signage allowed for businesses to 20 square feet, or building linear frontage, inclusive of all permanent signage instead of allowing exceptions, whichever is less. This will cap the total amount of square footage for signage, particularly in the Village. The DRC agreed with this approach versus maintaining the original 12 square feet limit. This approach allows the property owner to choose the type of sign they feel is most appropriate for their business. If a property owner wishes to seek an exception, they may still go through the DRC process.

The Planning Commission debated this and recommended a change based on linear feet. In most instances, total signage is based on linear frontage, and additional signage allowance for corner lots for most sign ordinances.

This would then allow businesses with larger store fronts to have more signage allowed.

The City Council should provide direction on whether permanent signs should be approved in the following fashion:

1. Maintain the overall signage limit as proposed; or

2. Modify the overall signage limit based on linear square foot, consistent with common practice and as recommended by the Planning Commission; or

3. Other input from Council.

Next Steps
The draft Sign Ordinance aims to strike a thoughtful balance between regulatory efficiency, aesthetic preservation, and legal defensibility. It maintains the City’s longstanding commitment to high-quality, context-sensitive design while offering clearer pathways for approval and greater flexibility for businesses. By introducing content-neutral language, measurable standards, and a streamlined permit process, the proposed ordinance provides a modern, enforceable framework that supports both the economic and visual vitality of Solvang. Based on input from the City Council, staff will finalize the draft ordinance and return to both the DRC and Planning Commission for recommendations and, ultimately, to City Council for approval.

ALTERNATIVES:

None.

FISCAL IMPACT:

City staff time utilized to create draft sign ordinance.

ATTACHMENTS:
5 Attachment A – Draft Sign Ordinance
6 WORKING DRAFT - SUBJECT TO FURTHER REVISION
Chapter 13
Sign regulations
§ 11-13-1 Purpose
A. Purpose. The Purpose of this section is to promote economic development, traffic safety, and pedestrian safety to enact sign regulations for the City of Solvang as a unique and distinctive Danish village in California with historic tradition and maintaining natural beauty and retaining its “Old World Danish” charm. These sign regulations will:

1. Maintain the aesthetic environment and community appearance to foster the city's ability to attract sources of economic development and growth;

2. Encourage the effective use of signs as a means of communication in the city and reduce possible traffic and safety hazards from confusing or distracting signs;

3. Implement quality sign design standards that are consistent with the city's general plan, zoning ordinance and objective standards;

4. Enable consistent enforcement of these sign regulations;

5. Minimize possible adverse impacts of signs on private and public property to maintain a positive city image;

6. Enhance pedestrian and traffic safety by ensuring that signage does not distract, obstruct or otherwise impede pedestrian path of travel or traffic circulation; and

7. Safeguard and preserve the health, property, and public welfare of Solvang residents through prohibiting, regulating, and controlling the density, location, and maintenance of signs.
§ 11-13-2 Applicability.

A. This Section applies to all signs including on-site signs, off-site signs, and temporary signs within the City.

B. No person shall install, alter, or relocate any sign within the City without first meeting requirements of Section 11-13-5 (Application Requirements) unless otherwise exempt consistent with Section 11-13-3.

C. Nothing in this Section shall be construed to prohibit a person from holding a sign while picketing or protesting on City property and/or right-of-way that is open to the public, so long as the person holding the sign does not block ingress and egress from buildings, create a safety hazard by impeding travel on sidewalks, in bike or vehicle lanes, or on trails, or violate any other reasonable time, place, and manner restrictions adopted by the City.

D. This Section is not intended to, and does not, restrict speech on the basis of its content, viewpoint, or message. No part of this Section shall be construed to favor commercial speech over non-commercial speech.

E. A non-commercial message may be substituted for any commercial message displayed on a sign, or the content of any non-commercial message displayed on a sign may be changed to a different non-commercial message, without the need for any approval or permit, provided that the size, and location of the sign is not altered. The purpose of this provision is to prevent any inadvertent favoring of commercial speech over noncommercial speech or favoring of any particular non-commercial message over any other non-commercial message. To the extent any provision of this Section is 7 ambiguous, the term shall be interpreted not to regulate on the basis of the content of the message. This provision prevails over any more specific provisions to the contrary.

F. Where a particular type of sign is proposed in a permit application, and the type is not expressly allowed, restricted, or prohibited by this Section, the Review Authority shall approve, conditionally approve, or deny the application based on the most similar sign type that is expressly regulated by this Section.

G. Where a sign may be subject to multiple provisions of this chapter because it may be considered to fall within more than one of the sign type definitions of Section 11-3-16 (Signage Definitions), the sign shall comply with the most restrictive requirements. § 11-13-3 Exempt signs
A. Types of exempt signage. The sign types listed below are exempt from the requirement of a Sign Permit, and any corresponding fees provided that the sign is consistent with the standards of Section 11-13-6. The size and placement standards set forth in subsequent Sections shall be adhered to in order for such sign to qualify as exempt.

1. Any sign, posting, notice, or similar signs placed, installed, or required by law by the City, local school districts, Federal, State governmental agency, County, or Tribal agency.

2. Any temporary signage related to special events including but not limited to Julefest, Danish Days, or any official City holiday or event.

3. Business information signs. Non-illuminated signs which provide business information including, but not limited to, credit card acceptance, business hours, open/closed, etc. provided signs do not exceed an aggregate two (2) square feet in sign area.

4. Special event decorations may be in place up to seven (7) days prior to the event, except for signs listed in Section 11-13-4, for events last less than three (3) days. Any such decorations or displays and any related lighting must be removed within 72 hours following the event for which they were erected. For events greater than three (3) days, decorations shall be removed within five (5) days following the event for which they were erected

5. Signs affixed to a vehicle through magnets, vinyl application, or other forms of permanent adhesive. Such signage shall not be a banner, board, paper, wood material, or any temporary sign and shall not project or deviate above or from the vehicle profile with exception of vehicle delivery, or rideshare services.

6. Non-commercial message signage with a maximum aggregate of threesquare feet for each residence or business in all zones.

7. Signs erected by a utility regulated by the California Public Utilities Commission.
§ 11-13-4 Prohibited signs.

A. The following signs within the city of Solvang:

1. Off-site signage

2. Off-premise signage, unless allowed through approval of a sign program.

3. Abandoned signs.

4. Signs that simulate in color or design any traffic sign or signal, or which makes use of words, symbols, or characters in such a manner to interfere with, mislead, or confuse pedestrian or vehicular traffic, including signage that is highly reflective. 8 5. Digital display/LED and Neon messaging signs including illumination, animated, moving, flashing, blinking, reflecting, glaring, or revolving, or any other similar sign.

6. Signs which rotate, move, etc.

7. Backlit, translucent, semi-transparent and illuminated awnings from a light source under or within the awning.

8. Outdoor decorations, embellishments, ornaments or merchandise used as an attention getting device, including, but not limited to: fabric, plastic, wood, balloons, paper, metal or merchandise attached or placed outside, except as permitted in 11- 13-3.

9. Roof signs.

10. Snipe signs or any other sign attached to a tree, utility pole, fence post, etc.

11. Inflatable signs, including but not limited to air-activated graphics.

12. Feather flag signs.

13. Signs that are placed or encroach into the right-of-way without a valid encroachment permit issued by the City Engineer or the California Department of Transportation (Caltrans) for segments owned by the State of California.

14. Signs emitting audible sounds, odors or particulate matter.

15. People signs except human signs used as in-person protest picketing.

16. Mobile signs that utilize the parking of off-site mobile billboard advertising displays for the direct purpose of advertising a business off-site, as defined herein, either standing alone, or attached to a motor vehicle, upon any public street, City owned land, or on private property.

17. Billboards.

18. Wall-mounted cabinet signage where the frame or external structure is a box, either in rectangular, square, or similar box like appearance, and the sign face is flat and/or the background is light colored and non-decorative in nature, with little or no articulation and comprised of plastic, or other similar type of material.

19. Streamers and pennants.

20. Can-Style monument signage.

21. Pole signs.
§ 11-13-5 Application Requirements and Permit Procedures.

A. Applicability.

1. Administrative Sign Permit.
a. Administrative Sign Permits are required for the following signage as specified in this section and shall be submitted and approved by the review authority prior to installation of the sign.
i. Temporary Banner Signs.
ii. Temporary A-Frame Signs.
iii. Temporary Window Signs.
iv. Limited Duration Freestanding Banner Signs on Non-Residential Properties.
v. Relocation of Signs previously approved.
vi. Residential Subdivision or multi-unit development signage. vii. Permanent Signage:
1) Sign Face change out.
2) Suspended signs where no new hardware will be installed and no additional signage is proposed and no additional signage requiring a sign permit is proposed within 180
days of approval.
9 3) Awning signs, where no new hardware will be installed and no additional signage is proposed and no additional
signage requiring a sign permit is proposed within 180
days of approval.
viii. Sign Programs for properties zoned Public/Institutional b. As a part of Administrative Sign Permit approval, exceptions may be granted to the standards of this Section if the Review Authority can make the findings as required in Subsection 11-13-5.F.

2. Sign Permit.
a. A sign permit is required for all signs unless otherwise specified in this Section and shall be submitted, and approved by the Review Authority prior to installation of the sign.
b. As a part of Sign Permit approval, exceptions may be granted to the standards of this Section if the Review Authority can make the findings as required in Subsection 11-13-5.F.

3. Sign Program.
a. A Sign Program is required as specified in this Section. This can be approved in conjunction with other planning applications. b. A Sign Program shall require approval of a Conditional Use Permit consistent with Section 11-19-6.
c. As part of a Sign Program approval, exceptions may be granted to the standards of this Section if the Review Authority can make the findings as required in Subsection 11-13-5.F.

B. Procedures.

1. Application requirements. An application for an Administrative Sign Permit, Sign Permit, or Sign Program shall be filed on the form(s) provided by the Department/Division, together with all required fees and all other information and materials specified by the application submittal requirements provided by the Department and rereviewed consistent with Section 11-16-1.D. It is the applicant’s responsibility to provide evidence to support any required findings.

2. Other permits required. In addition to the requirements of this Section, all signs shall be in compliance with applicable requirements of the California Building Code and any additional permits or requirements.

3. Review Authority. Table 11.15 identifies the Review Authority responsible for reviewing and making a decision on each type of sign approval.

Table 11.15 – Signage Review Authority
Permit Type Recommendation Decision Appeal
Administrative Sign
Permit
- Community
Development
Director
-
Sign Permit Community
Development
Director
Design Review
Committee
City Council
Sign Program Design Review
Committee
Planning
Commission
City Council
C. Findings for Administrative Sign Permits.
10 1. The Community Development Director shall issue an Administrative Sign Permit after determining that the proposed sign complies with all applicable provisions, requirements, and standards of this Chapter for the type of signage.

D. Findings for Sign Permits.

1. There is no repetition, redundancy or proliferation of signage.

2. The sign shall not obscure from view existing signage.

3. The placement of the sign and any lighting is consistent with standards of this Section.

4. The sign meets all applicable provisions, requirements, and standards of this Chapter for the type of signage.

E. Findings for Sign Program.

1. The proposed signs are compatible in style and character with the buildings to which the signs are to be attached, any surrounding structures and any adjoining signage on the site because the proposed signs were designed to be in keeping with the architectural design of the buildings, using similar materials and colors.

2. The Sign Program complies with the applicable provisions, requirements and standards of this Chapter for the types of signage.

3. The Sign Program is consistent with the policies and design direction provided in the Community Design element.

F. Findings for Exceptions to Sign Regulations.

1. There are special circumstances applicable to the property including size, shape, topography, location, surroundings, building placement, public access or architectural style that warrant modified standards.

2. The sign is in substantial compliance with any other applicable design guidelines/handbook and Design District Overlay.

3. The sign’s design is generally consistent with the goals and policies of the adopted community design element.

4. The sign’s design or proposed construction will not threaten the public health, safety, or welfare.

G. Appeals. Appeals may be made consistent with Sections 11-17-3 11-16-1.

H. Expiration. An application which has been approved by the Review Authority shall expire one (1) year from the date of approval unless the sign has been placed on the building or signage is substantially constructed with an issuance of a building permit.

I. Time Extension. The Community Development Director may approve a maximum of two (2) one year time extensions for an approved permit if the signage and any related construction is in substantial compliance with the approved permit. § 11-13-6 Requirements and Measurements for Signage.

1. A. Sign Measurement Criteria. The measurement for sign area and height shall be regulated as follows:

1. Sign Area. The area of a sign is calculated by enclosing the extreme limits of all framing, emblem, logo, representation, writing, or other display composed of squares or rectangles as shown in Figure 11.13.1
11 Figure 11.13.1 – Sign Measurement Area

2. Sign Structure. Supporting sign frame and support structures that are incidental to the display itself shall not be computed as sign area.

3. Double Sided Signs. The area of a double-sided sign that has no more than 18 inches separating the outer surfaces of the sign’s two parallel planes shall be computed by multiplying the total height by the total length of only one side of the sign area.

4. Three-dimensional objects. Where a sign consists of one or more three dimensional objects (e.g., balls, cubes, clusters of objects, sculpture, or statue-like trademarks), the sign area is measured at their maximum projection upon a vertical plane.

5. Multiple Objects. When signs are composed of individual elements, the area of all sign elements, which together convey a single complete message, are considered a single sign as shown in Figure 11.13.2
Figure 11.13.2 Multiple Objects Calculation

6. Height. Sign height is measured as the vertical distance from the highest elevation of the finished grade below or surrounding the base of the sign to the top of the highest element of the sign. In cases where substantial fill is proposed, “finished grade” shall be established by the Director, consistent with properties in the immediate vicinity, and shall not be artificially raised to gain additional sign height. If highest finished grade surrounding the sign is lower than the grade of an adjacent street, the height of the sign shall be measured from the top of curb elevation nearest to the sign as shown in Figure 11.13.3
12 7. Measurement of Building Frontage. Measurement of building frontage shall be in feet measuring the frontage that is facing or parallel to the street(s), right-of-way, or other public space. Measurement shall be a perpendicular line.

B. Sign design, materials, colors, and illumination. All signs shall be designed and constructed in compliance with the following standards.

1. Design and construction.
a. Signs shall be in compliance with all applicable adopted design guidelines, handbook, and standards.
b. The size of the structural elements (e.g., columns, crossbeams, and braces) shall be proportional to the sign type they are supporting. c. Signage shall be designed so that it is integrated with the design of a building.
d. Signs shall be securely attached to a building, structure or ground. e. Bases of Monument signs shall be a minimum of one (1) foot in height with a maximum height of three (3) feet. Bases shall be decorative and located in a landscape planter.

2. Materials.
a. Sign materials including framing, supports, and base, shall be compatible with the type and scale of materials used in the building’s design. b. Sign materials shall be durable and capable of withstanding weathering over the life of the sign with reasonable maintenance.
c. Use of raceways are prohibited.

3. Illumination.
a. Lighting for signs shall not create a hazardous glare for pedestrians or vehicles.
b. The light source shall be shielded from view.
c. Externally illuminated signs shall utilize focused light fixtures that are directed towards the sign. These shall be top mounted light fixtures which shine light downward and are fully shielded. Low lumen output lights are encouraged. d. Internally illuminated signs with light directed through the letters set in an opaque background. Lighting shall be designed so that illumination does not exceed 10 foot candles (100 lumens) measured at a distance of 10 feet from the sign. Internally illuminated signs are prohibited within the Design District (DD-1) overlay zone.
e. Signs in Commercial and Industrial zones with building elevations that directly face adjacent residential zones shall not be illuminated.

C. Sign Maintenance. All signs shall be continuously maintained in compliance with the following standards.

1. Each sign and supporting hardware shall be maintained in good repair so that it is able to function properly at all times. This includes the replacement of burned out or broken light bulbs, and repair or replacement of faded, peeled, cracked, or otherwise damaged parts of a sign.

2. Sign structures shall be free of unsightly electrical or supporting features, such as bracing, angle iron, guywires and cables

3. Any repair to a sign shall be of materials and design of equal or better quality as the original sign.

4. Signs that have been physically damaged by weather or physical impact shall be repaired.
13 5. When an existing sign is replaced, all brackets, poles, and other supports that are no longer required shall be removed.

6. No sign permit is required for repainting, cleaning and other normal maintenance and repair of a sign, awning, lamp, or umbrella unless the structure, design, color or character is altered.

D. Notice to Repair. When it is determine by the Community Development Director that any sign exists in a state of disrepair, notice of violation and corrective actions shall be taken consistent with Title 1 Chapter 3 of this Municipal Code. § 11-13-7 Limited Duration Signage.

A. Purpose. Limited duration signs are a type of non-permanent signage intended to cover signs that typically require longer display times than other types of non-permanent signs.

B. Free Standing Signs in Residential Districts – Non-Commercial Messages.

1. Maximum sign area. Three square feet.

2. Number of signs. One per property or residential unit when multiple units are located on one common lot.

3. Maximum height. 42-inches (3.5 feet) as measured from average natural grade.

4. Location. May be located within the front and street side setback, behind the back of sidewalk or curb if no sidewalk is present. In no instance may a yard sign be placed on a sidewalk, public or private street.

5. Time of Display. None.

C. Freestanding Signs in Residential Districts

1. Maximum sign area. Three square feet.

2. Number of signs. One per property or residential unit when multiple units are located on one common lot. Residential developments with a common lot are allowed a maximum of one yard sign per unit.

3. Maximum height. Six feet as measured from average natural grade.

4. Location. May be located within the front and street side setback, behind the back of sidewalk or curb if no sidewalk is present. In no instance may a yard sign be placed on a sidewalk, public or private street. May not be placed on fence.

5. Monument Base Design. Base shall consist of wood or other similar type of material.

6. Time of display. May be placed prior to an event, but must be removed within seven days after the event or purpose for which the sign is erected. For purposes of example only, a limited duration sign that designates a sale or rental of a property would be required to be removed within seven days after the property is sold, leased or rented. A sign for an on-site sales event shall be removed within seven days after the event.

7. Additional regulations. Free standing signage shall not have any attachments, including, but not limited to, balloons, pennant flags, ribbons, loudspeakers, or other items to attract attention.

D. Freestanding Signs in All Other Districts.

1. Zones prohibited. Free standing signs meeting the criteria of this subsection are permitted in zones {_____} and are prohibited in OS, P zones, with the exception of signage placed by the City of Solvang, or in conjunction with an event that is issued a special event permit.

2. Maximum sign area. 32 square feet.

3. Number of signs. One per business.

4. Maximum Height. Six feet.
14 5. Location. Must be located on private property and shall not encroach within the right-of-way (streets, sidewalks, easements, etc.).

6. Time of display. Shall be temporary and only placed prior to an event but must be removed within seven days after the event or propose for which the sign is erected. For purposes of example only, a political sign shall be removed within seven days after an election. A real estate sign shall be removed within seven days after the property is sold, leased or rented. A sign for on-site sales event shall be removed within seven days after the event.

E. Free Standing Banner Signs on Poles in Non-Residential Districts.

1. Zones Prohibited. Free standing signs on poles meeting the criteria of this subsection are permitted in zones {_____} and are prohibited in the OS and P zones.

2. Time Period Prohibited. Free standing signs on poles are prohibited to be displayed in all zones during the annual Juelefest, two weeks prior to and during the duration of Danish Days.

3. Maximum Sign Area. 48 square feet PI zones. 40 square feet all other nonresidential zones.

4. Alternative Placement. Free standing banners may be placed on a fence in the LI or CR zones.

5. Maximum Height. Eight (8) feet in PI zones. Six (6) feet in all other nonresidential zones.

6. Location. Must be located on private property and shall not encroach within the right-of-way (streets, sidewalks, easements, etc.), except for signage along Mission Drive (Highway 246) with issuance of a California Department of Transportation Encroachment Permit.

7. Time of display. Shall be temporary and only placed seven (7) days prior to an event but must be removed within three (3) days after the event or propose for which the sign is erected.

F. Free Standing Signage Exceptions. The following are exceptions to free standing signage standards in all zones, excluding OS and P zones, for all properties or multiple units/tenants located on one common lot, 60 days prior to a federal, state, or local election and up to seven days after an election:

1. Maximum sign area. Total sign area shall not exceed an aggregate of 32 square feet in addition to other allowed signage.

2. Free standing banner signs on poles are permitted in residential zones and may utilize a fence to place signage.
§ 11-13-8 Temporary Signage
A. Purpose. The purpose of these regulations is to ensure that temporary signs do not create a distraction to the traveling public, cause visual blight to the aesthetic environment, and maintain the vibrant aesthetic of the Solvang Village.

B. Temporary Signs. The following temporary signs are allowed:

1. A-Frame Signage in all Commercial and Public/Institutional Zoning Districts. a. Zones permitted. A-frame signs are allowed in all Commercial Zones and public/institutional zones and are prohibited in all other zones. b. Number of signs. One (1) sign per business.
c. Maximum sign-area. Six (6) square feet.
d. Sign height. Maximum three and half feet (3.5), as measured from the ground to the top of the sign.
e. Location.
15 i. A-frame signs shall be placed on private property and cannot interfere with pedestrian ingress or egress as required by the Building Code. ii. Signs shall be located within five (5) feet of the primary public entrance of the business it is advertising.
iii. A-frame signs are prohibited in the public right-of-way including sidewalk, roadway, alleys, etc.
f. Time of Display. Signs shall not be on display on the premise before 7:00 a.m. and shall be removed each day at close of business.

Materials, Design, and Construction. A-frame signage shall be constructed with solid Wood. Plastic, cardboard, or other similar materials are prohibited. g. Display Variation Requirement VMU District. The visual display of permitted A-frame signage including, but not limited to, its arrangement of text, colors, graphics, or overall design, shall be altered or replaced at least every thirty (30) calendar days for A-Frame signage within the VMU district only. No Aframe sign shall exhibit an identical or substantially identical visual display for a period exceeding thirty (30) consecutive days.
h. Illumination. Illumination of a-frame signs is prohibited, including the use of string or LED lighting.
i. Additional Attention Getting Devices. Use of additional attention getting devices directly affixed, or immediately adjacent to the A-frame sign including but not limited to ballons, directional arrows, bubble machines, fog machines, etc are prohibited.
j. No additional flyers adhered, on top, side or face of sign.

2. Banner Signs.
a. Zones Allowed. Banner signs are permitted in the CH, LI, PI, OP, and VMU zones and are prohibited in all other zones.
b. Number of signs. One per business or property, whichever is less. c. Maximum sign area. 12 square feet for business or property with less than 50 linear feet of frontage in the VMU district. Up to 20 square feet for business or property with greater than 50 linear feet of frontage in the VMU district. 32 square feet in all other districts where allowed.
d. Location. Shall be placed on either a structure (building) and not be located above a first story or a roof. Shall not be placed on a fence (refer to limited duration signage).
e. Time of display. A maximum of seven (7) consecutive days, up to twice (2) per year in the VMU district. A maximum of 14 consecutive days, up to four (4) times per calendar year in all other districts where allowed.

3. Window Signs. Temporary window signs is signage that is attached, glued, painted, resting upon, or otherwise affixed to a window glass surface shall not obscure or render opaque more than 25 percent of the exterior glass surface upon which it is affixed or painted.
§ § 11-13-9 Permanent Signs
A. Purpose. The purpose of these regulations is to ensure that permanent signs serve a common purpose to promote, identify, and provide information on a business or commercial activity located on the premise.

B. Maximum Signage Allowed Per Business or Storefront. In the Village Mixed-Use (VMU) zone, the maximum signage size allowed shall be 20 square feet or the one (1) square feet per lineal foot of building frontage, whichever is less. Maximum signage size allowed for all other non-residential zones shall be 50 square feet. 16 C. Maximum Signage Allowed For Multi-tenant signage. In the Village Mixed-Use (VMU) zone, the maximum signage allowed for multi-tenants buildings shall be one (1) linear square foot per business/storefront frontage and signage shall be approved and unified through approval of a sign program. Maximum signage size allowed for all other nonresidential zones shall be one (1) linear square foot per frontage street. A sign program shall be approved.

D. Permanent Sign Standards. As listed below, signs shall comply with the following standards applicable to the specific sign type.
17 18

1. Awning Sign
Zones Allowed: VMU,CR,CH,PO,PI, LI
Max. Letter Height: 8 inches
Max. Sign Area: 1 square foot per 1 lineal
foot of awning canopy
Max. Height: Not above first story
Number of Signs
Permitted:

One per business or
tenant
Special
Requirements:
(a)Minimum vertical clearance from the ground of eight feet. (b)May project a maximum of five feet into the right-of-way with approved encroachment permit.
(c) Valance limited to 50% maximum coverage

2. Directory Sign
Zones Allowed: VMU,CR,CH,PO,PI, LI
Max. Letter Height
VMU Zone
10 inches
Max. Letter Height
all other zones
12 inches
Max. Sign Area: 18 square feet
Max. Height: Top of sign shall not
exceed 8 feet above grade.

Number of Signs
Permitted:
1 per public common
entrance.

Special
Requirements:
(a)Only permitted to be affixed to a building.
(b)Shall not be attached to or be placed within shopfront windows. (c) External illumination only.
(d)Materials shall consist of durable material.
(e)Max. project of shall be 6 inches.
(f) Min. clearance from the above grade shall be 48-inches. 19 20

3. Monument Sign
Zones Allowed: VMU,CR,CH,PO,PI, LI, OS, P
Max. Letter Height
VMU:
12 inches
Max. Letter Height
All other zones
18 inches
Max. Sign Area
VMU:
32 square feet
Max. Sign Area All
other zones:
50 square feet
Max. Height: 6.5 feet measured from
finished grade
Number of Signs
Permitted:

One per street frontage, max.
2 per property.

Special
Requirements:
(a) Minimum of 100 linear feet of street frontage required for free standing signage per property.
(b) A singular pole, whether circular or rectangular is prohibited. (c) Support posts are permitted and shall be not taller than six (6) feet measured from average natural grade at the base of the sign to the top of the posts.
(d)Monument signs that incorporate a supporting base shall at least be seventy-five (75%) percent of the width of the Sign face at its widest point.
(e)Free standing signs that have a supporting base shall be constructed of material consistent with primary building façade. (f) Landscaping shall be required at the base of a freestanding sign. (g)Shall be located outside of city right-of-way.

4. Outdoor Display Case Sign
Zones Allowed: VMU, PI, P, OS
Max. Letter
Height:

N/A
Max. Sign Area: 4 square feet
Max. Height: Top of sign shall not exceed
6 feet above grade
Number of Signs
Permitted:
1 per business
Special
Requirements:
(a)Only permitted to be affixed to a building
(b)Shall not be attached to or be placed within shopfront windows. (c) Internal illumination only shall not exceed 10 footcandles, and shall only be illuminated during operating hours.
(d)Materials shall consist of metal (black hue, wrought iron) or wood. (e)Max. project of case shall be 6 inches
(f) Min. clearance from the above grade shall be 30-inches. 21 5. Permanent Window Lettering
Zones Allowed: VMU,CR,CH,PO,PI, LI
Max. Letter Height
VMU:
8 inches
Max. Letter Height
All other zones:
10 inches
Max. Sign Area: Shall not exceed 25% of
window area.

Max. Height: Not above first story, unless
a tenant space is occupied
on 2nd story or above.

Number of Signs
Permitted:

One per business or tenant
Special
Requirements:
(a)Limited to lettering, graphics.
(b)Regular maintenance shall be required to maintain quality and appearance.

6. Suspended (Blade) Sign
Zones Allowed: VMU,CR,CH,PO,PI, LI
Max. Letter
Height VMU:
8 inches
Max. Letter
Height All other
zones
12 inches
Max. Sign Area
VMU:
8 square feet
Max. Sign Area
All other zones:
12 square feet
Max. Height: Top of sign shall be
lower than sills of a 2nd
story window.

Number of
Signs
Permitted:

One per business or
tenant
Special
Requirements:
(a)Minimum vertical clearance from the ground shall be 8 feet. (b)Lettering or logos shall have a minimum ¼” depth/projection. (c) Materials permitted include High Density Urethane (HUD) Medium Density Overlay (MDO), wood, or other similar wood like materials in VMU.
(d)Min. separation from other suspended/blade signs is 12 feet. (e)Shall be perpendicular to the building façade. Suspended signs may be angled if building is located at a corner of an intersection (f) Decorative brackets with articulation consisting of black hue 22 23

7. Wall Sign
Zones Allowed: VMU,CR,CH,PO,PI, LI, P
Max. Letter
Height VMU:
12 inches
Max. Letter
Height All other
zones:
24 inches
Max. Sign Area
VMU:
1 square foot per lineal foot
of business/
building frontage not to
exceed 15 square feet
Max. Sign Area
All other zones:
1 square foot per lineal foot
of business/
building frontage
Max. Height VMU: Top of sign maximum
height of 15 feet above
grade.

Max. Height All
other zones:

Top sign not to exceed 20
feet above grade
Number of Signs
Permitted:

One per public street
frontage
Special
Requirements:
(a) Business frontage is the lineal front of owned or leased space. (b)Wall signs shall be located below the top of the parapet or roofline on single story buildings and below the second-floor sill on multi-story buildings.
(c) A wall sign placed in the space between windows shall not exceed more than 2/3 the height of the window, or major architectural details. (d)Lettering or logos shall have a minimum 1/4” depth/projection (e)Materials permitted include High Density Urethane (HUD) Medium Density Overlay (MDO), wood, acrylic, or other similar wood like materials in VMU.
§ 11-13-10 Special Consideration Signs
A. Purpose. Section applies to permanent signs that are unique, or for sites located in specific locations, or based on size of sites.

B. Signs for Special Consideration. The following are additional standards for the sign types below, in addition to standards found in this Title and Chapter.

1. Art Murals.
a. Purpose. Encourage the creation and preservation of murals as a form of public art, to enhance the visual environment of the City, to prevent the commercialization of murals, and to ensure compliance with applicable law, including the First Amendment. Murals regulated under this section are expressly distinguished from signs and are reviewed in a content-neutral manner.
b. Exempt from Sign Consideration. A mural that complies with this section shall not be considered a sign and is exempt from the sign regulations in Chapter 11-13, except as otherwise provided in this subsection. Any wall graphic or display containing a commercial message shall be regulated as a sign under the applicable provisions of this Title.
24 c. Review Authority. The Community Development Director shall review the application administratively for compliance with the standards in subsection.

No public hearing is required.
d. Standards for Murals. The following standards shall be applicable:
i. Non-commercial content. A mural is noncommercial if it does not contain any logo, trademark, trade name, or other commercial identifier, and if the primary purpose is aesthetic, cultural, or expressive rather than to advertise.
ii. Location. Located on an exterior wall or permanent surface visible from the public right-of-way.
iii. Lighting. Any lighting shall be directed to prevent glare on adjacent properties and shall not exceed 3 foot-candles.
iv. Safety. Shall not cover windows, doors, or other openings required for ingress/egress or ventilation; shall not pose a hazard to persons or property.
v. Maintenance. Property owner shall maintain the mural in good condition, free of graffiti, peeling paint, or excessive fading. vi. Number of murals. Limited to one (1) mural per building or property, whichever is less.

2. Changeable copy.
a. Zones Allowed. R2, R3, PI, PO, LI, CR, CH.
b. Number of Signs. One (1) per property.
c. Design Standards. Signs shall comply with Design Standards for monument signage in Section 11-13-9.D.
d. Permit Requirement. A sign program is required to be reviewed and approved by the review authority.

Figure 11.13.3 – Example of Changeable Copy Sign
25 26

3. Freestanding Sign.
a. Zones Allowed. CR, PI, VMU.
b. Base. Base shall be permanently affixed to the ground. c. Maximum Sign Area. Four (4) square feet.
d. Maximum Height. Five (5) feet, measured from top of sign structure to finished grade.
e. Minimum Height. Lower edge of sign display shall be a minimum of 3 feet, f. Number of Signs. None for properties with less than 50 linear feet. One for properties with 50-100 linear feet. Two for properties greater than 100 linear feet, located at public entrances.
g. Design Standards. Durable metal, wood, or framed glass case; integrated with architecture of structures on premise.
h. Maintenance. Must be kept in good repair; damaged or deteriorated signs shall be repaired or removed within 30 days of notice.
i. Change of Copy. Copy may be changed without permit if no other change. j. Illumination. Prohibited.
k. Location. Shall not be located in Public Right-of-Way and shall ensure a minimum of 4-feet pedestrian pathway is maintained and shall be 50 linear feet from any other freestanding signs
Figure 11.13.4 – Example of Freestanding Sign

4. Residential Identification Signs.
a. Zones Allowed. All residential zones (ER-3,ER-1,R-1,PR,R-2,R-3,MHR). b. Maximum Sign Area. 24 square feet.
c. Number of Signs. One per primary ingress/egress.
d. Minimum number of units. A minimum of five (5) residential units are required for installation of residential identification signage. e. Design Standards. Signs shall comply with Design Standards for freestanding signage in Section 11-13-10.B.3.

5. Umbrella Signs.
27 a. Permit Requirements. A sign permit is required if umbrellas are visible from the public right-of-way.
b. Maximum Sign Area per Umbrella. 10 % of the umbrella surface or a maximum of 4 sq ft per umbrella (whichever is less).
c. Minimum Vertical Clearance. Must maintain a minimum 7 ft vertical clearance above walkway when open.
d. Location of Signage on Umbrella. Signage may appear on no more than two (2) panels or valances per umbrella.
e. Location of Umbrellas. Shall be located on private property. No portion of the umbrella my encroach within the right-of-way.
f. Design and Materials. Printed or painted graphics only; no raised lettering, lights, or mechanical attachments..
g. Maintenance. Shall be maintained in good condition and shall not be torn or faded.
h. Illumination. Umbrella signs may not be illuminated

6. Wayfinding/Directional Signage.
a. Zones Allowed. VMU,CR,CH,PO,LI,PI,P,OS.
b. Maximum Height. Five (5).
c. Design Standards. Signs shall comply with design standards consistent with on-site building design.
d. Permit Requirements. A sign program is required to be reviewed and approved by the review authority.
§ 11-13-12 Nonconforming Signs
A. Applicability. This Section applies to any permanent sign, including its physical structure and supporting elements, which was lawfully erected and maintained in compliance with all applicable laws in effect at the time of original installation, but which does not currently comply with the provisions on or before the effective date of this Section.

B. Allowed modifications to nonconforming signs. The following modifications to nonconforming signs are allowed:

1. The use of a nonconforming sign may continue and shall be maintained in good condition as required by this Section, unless provided otherwise.

2. Sign copy and sign face changes, non-structural modifications, and non-structural maintenance (e.g., painting and rust removal) are allowed if there is no alteration to the physical structure or support elements of the sign.

3. A non-conforming sign may be restored to its original condition if less than 50 percent of the sign is damaged, provided that the restoration is started within 90 days of the damage occurring and diligently completed. A nonconforming sign is deemed to be more than 50 percent damaged, if the estimated cost of re-construction or repair exceeds 50 percent of the replacement cost as determined by the Director based on an appraisal prepared by the owner.

C. Prohibited modifications to nonconforming signs. The following are prohibited modifications to nonconforming signs.

1. Replaced with another nonconforming sign;

2. Structurally altered to extend its useful life;

3. Altered unless required by law or unless the alteration results in the elimination of the nonconformity;

4. Enlarged; or

5. Moved or replaced.
28 § 11-13-14 Abandoned, Unsafe Signs, and Illegal Signage.

A. Abandoned signage. Any sign, including its supporting structure, which no longer identifies the current occupant or which otherwise fails to serve its original purpose after a lapse of 90 days shall be removed by the owner of the property on which it is located within 10 days of the date of a written notice of abandoned signage issued by the Community Development Department.

B. Unsafe signage. All signs shall be properly maintained in a safe and legible condition at all times. Whenever any sign, by virtue of its physical nature and condition, that includes unpermitted electrical work associated with the installation of the sign, poses an immediate and serious threat to the public safety, the sign shall be removed by the property owner within 10 days of the date of a written notice of unsafe signage issued by the Community Development Department.

C. Illegal Signs. Any sign, including its supporting structure, which is installed or maintained on private property in violation of this chapter shall be deemed to be a public nuisance and shall be removed by the owner of the property on which it is located within 10 days of the date of a written notice issued by by the Community Development Department. § 11-13-15 Signs on City Property
A. Any sign placed on property owned by the City, or within the right-of-way of a dedicated public street without the permission of the City may be removed by the City without prior notice.
§ 11-13-16 Definitions for Sign Regulations
Abandoned Sign. Any lawfully erected sign that, for a period of 90 days or more, no longer advertises or identifies an ongoing business, activity, product, service, or other use available on the premise where the sign is located.

A-frame Sign. A freestanding portable sign ordinarily in the shape of an “A” or some variation thereof, which is readily moveable and not permanently attached to the ground or any structure; also referred to as a sandwich board sign.

Alteration. Any change of size, shape, illumination, position, location, construction or supporting structure of an existing sign.

Animated Sign. A sign with action or motion, rotating, flashing or color changes.

Art Mural. Murals are considered a one-of-a-kind work of visual art, including hand-painted, hand-tiled, or digitally printed images, affixed to or painted directly on an exterior wall or other permanent exterior surface of a structure, that contains no commercial message Awning Sign. A covering attached to the exterior wall of a building. It is typically composed of canvas woven of acrylic, cotton or polyester yarn, or vinyl laminated to polyester fabric that is stretched tightly over a light structure of aluminum, iron or steel, possibly coot or transparent material.

Architectural Projection. A projection not intended for occupancy and which extends beyond the face of an exterior wall or roof of a building, but not including signs.

Banner Sign. A temporary sign composed of cloth, canvas, plastic, fabric, or similar lightweight, non-rigid material that can be mounted to a structure with cord, rope, cable, or a similar method. 29 Base. Constructed of material such as wood, steel, aluminum, concrete block, brick or other types of materials that support a solid freestanding sign structure.

Building Face. Any exterior elevation of a building.

Building Frontage. The width of a building occupied by a single business tenant that fronts on a public street where customer access to the building is available. Width is measured as the widest point on an architectural elevation.

Business Information Sign. Signs that are a part of a business operation that are non-illuminated signs that provide business information including types of purchase methods accepted such as credit card, business hours, menus, and other informational signs that pertain to the business.

Cabinet Sign. Also referred to as “can sign”. A sign that contains all the text and/or logo symbols on the display face of an enclosed cabinet, where text is static and non-digitally displayed.

Cabinet signs typically are internally illuminated with sign faces transparent to be visible during evening hours.

Canopy Sign. Any sign that is part of a projecting awning, canopy, or other fabric, plastic, or structural protective cover over a door, entrance or window or outdoor service area, or otherwise attached to a building face.

Changeable Copy Sign. A sign with changeable copy, regardless of the method of attachment or the materials of construction, that is non-digital.

Commercial Message. Any wording, logo or other representation that, directly or indirectly, names, advertises or calls attention to a commercial or industrial business, product, good, service or other commercial or industrial activity.

Commercial Sign. Any sign with wording, logo, or other representation that, directly or indirectly, names, advertises, or calls attention to a business, product, service, or other commercial activity.

Commercial Zones. Commercial zones include the following zones: VMU, CR, CH, PO, LI.

Display Case. A case, cabinet or other device having a window of glass or other transparent material, or opening, access to which is made from other than within a structure or building, and is attached to a wall or structure.

Digital Display. The portion of a sign message made up of internally illuminated components capable of changing a message periodically. Digital displays may include but not limited to LCD, LED, plasma, or high intensity displays (hid).

Directional Sign. Signage that directs pedestrians or drivers to locations such as parking, drop off, or other wayfinding elements.

Directory Sign. A sign that directs pedestrians or visitors to tenants within a multi-tenant building.

Double Face Sign. A sign limited to two display surfaces containing the same copy, backed against, parallel to, and not more than 18 inches between each other, one face of which is 30 designed to be viewed from one direction and the other face from the opposite direction. Both identical sides shall be counted only once for the purposes of determining sign area.

Event. An occasion, gathering, or activity that is temporary in nature and has a set start time and end time. An example of an event includes but not limited to a sale or rental of a property, an “open-house” for the sale or rental of a property, a religious gathering, a federal/state/local election, garage or yard sale, etc.

Exterior Lighting. Artificial illuminating devices, outdoor fixtures, lamps and other similar devices, permanently installed or portable, used for flood lighting, general illumination or advertisement.

Face Change. Alteration of wording and/or advertising information, including logos, on an existing sign structure, where no change to size, height, and structural content of support of sign is made.

Flag. A device, generally made of flexible materials, usually cloth, paper or plastic, typically used as a symbol of a government, school, or religion, or other lettering or symbols, and may contain either a a commercial message or non-commercial message or no message.

Foot Candle. A unit of illuminance or illumination, equivalent to the illumination produced by a source of one candle at a distance of one foot and equal to one lumen incident per square foot.

Freestanding Sign. A ground-mounted sign supported by a solid base or support permanently anchored to the ground, identifying one establishment or use located on the same premises.

The use of planters as a base shall be prohibited.

Feather Flag. Also known as a blade sign, teardrop sign, or similar type of temporary signage that is constructed of cloth, canvas, plastic fabric, or similar lightweight, non-rigid material and that is supported by a single vertical pole mounted into the ground or portable structure for means of advertising.

Flat Silhouette Cutout Sign. A flat sign constructed of wood or metal depicting a figure, shape or character and displays necessary or legal information.

Fully Shielded. Outdoor light fixtures with a solid barrier that emit no light rays above the horizontal plane and effectively obscure the visibility of the lamp.

Governmental Sign. A sign required to be maintained or posted by law or governmental order, rule or regulation.

Illegal Sign. Any sign erected without complying with all ordinances and regulations in effect at the time of its construction and erection or use.

Illuminated Sign. Any sign employing the use of lighting sources for the purpose of decorating, outlining, accentuating or brightening the sign area.

Industrial Zones. Industrial zones include the following zones: LI.

Inflatable Sign. Any air or gas filled device located, attached, or tethered to the ground, site, merchandise, building, or roof and used for the purpose of signage, advertising or attentiongetting. 31 Legal Nonconforming Sign. A sign which was legal when first erected, with all necessary permits, but due to a change in the law it became nonconforming (inconsistent with the current requirements of this Chapter).

Letter Height. The height of a letter from its bottom to its top including any applied shadow line Lumen. A unit equal to the light emitted in a unit solid angle by a uniform point source of one candle intensity.

Mobile Sign. The use of a moving trailer, automobile, truck, or any other vehicle to display commercial or noncommercial messages primarily for advertising purposes unrelated to the principal use of such vehicle.

Monument Sign. A freestanding sign permanently affixed to the ground, supported by a solid base or a continuous structural element or posts.

Multi-Faced Sign. A sign with two or more sign faces where any two sign faces are oriented such that they have an interior angle of greater than forty-five (45) degrees from each other.

Noncommercial Signage. Any signage which is not determined to be commercial signage, as defined herein.

Noncommercial Message. Any wording, logo or other representation that does not directly or indirectly, name, advertise or calls attention to a commercial or industrial business, product, good, service or other commercial or industrial activity.

Off-Site Sign. Signage that is not located on the same legal lot of the business, accommodations, services, or commercial activity served by the sign. In commercial centers where there are multiple legal lots that comprise a commercial center and there is an agreement that allows the use of the sign by the business.

Off-Premise Signs. A sign advertising or displaying a commercial or non-commercial message as to a business, service, product, or activity not being conducted on, sold on, manufactured on, produced on, furnished on, or available on the same property as the location of the sign.

Off-Site Directional Sign. Signs displaying direction to a limited duration event that is located offsite and not located within the public right-of-way.

On-Site Sign. A sign advertising the business, accommodations, services or commercial activities provided on the site on which the sign is located.

Open Space Zones. Open spaces zones include the following zones: OS and P.

Outdoor Decoration. Any decoration, embellishment or ornament used as an attention getting device, including, but not limited to: fabric, plastic, wood, balloons, paper, metal or merchandise.

Pennant. A small, usually triangular or rectangular flag, or multiples thereof, individually supported or attached to each other by means of a string, rope or other material and meant to be stretched across or fastened to buildings, or between poles and/or structures. 32 People Sign. A person, live or simulated, who is attired or decorated with insignia, images, costumes, masks, or other symbols that display commercial messages with the purpose of drawing attention to or advertising for an on-premise activity. Such person may or may not be holding a sign. Also known as human mascots, sign spinner, or walking signs.

Perforated Window Film. A calendared adhesive-backed PVC vinyl that contains pattern of round, evenly spaced holes that allow graphics printed on a glass surface, such as windows, to be seen from the outside, but appear invisible from the inside building space.

Permitted Sign. Signs permitted pursuant to Title 11 Chapter 13 Pole Signs. A sign wholly supported by a singular shape and separated from the ground by air.

Portable Sign. Any freestanding, moveable sign.

Projected Image Sign. A sign which involves an image projected on the face of a wall, structure, sidewalk, or other surface from a distant electronic device such that the image does not originate from the plan of the wall, structure, sidewalk, or other surface.

Residential Zones. Residential zones include the following zones: ER-3, ER-1, R-1,PR,R-2, R-3, MHR
Right-of-way. A public or private highway, road or thoroughfare which affords the principal means of property access. For the purposes of the signage section, this means roadway/ alleyway, sidewalk (if present), gutter (if present) and curb, whether concrete or asphalt.

Roof Sign. A sign erected upon or above a roof (angled surface) or a parapet of a building or structure, and not contained within a dormer (flat surface).

Sign. Any device, fixture, placard, or structure that uses any color, form, graphic, illumination, symbol, or writing to advertise, announce the purpose of, or identify the purpose of a person or entity, or to communicate information of any kind to the public, with the exception of the following:

Sign Copy. Any words, letters, numbers, figures, designs or other symbolistic representation incorporated into a sign with the purpose of attracting attention to the subject matter.

Sign Face. The surface of the sign upon, against, or through which the message is displayed or illustrated on the sign.

Sign Structure. Any structure that supports or is capable of supporting any sign as defined in this Section. A sign structure may be a single pole and may or may not be an integral part of the building.

Site. A lot, or group of contiguous lots, with or without development, in single ownership, or having multiple owners, all of whom join in an application for signage.

Sign Program. Coordinated sign plan for signs placed on commercial sites including signs used for identification, individual business, directories, and other on-site signage. 33 Snipe Signs. Means anything that is attached to trees, wires, the ground, or to other objects.

Street. A public or private highway, road or thoroughfare which affords the principal means of access to adjacent lots.

Suspended Sign. A sign which hangs from the underside of a roof, a porch, awning, or covered walkway.

Temporary Sign. A sign that is not permanently anchored or secured to a building and not having supports or braces permanently secured in the ground, including but not limited to aframe signs, banner signs, pennants, inflatables signs, flags, feather flags, or similar devices intended for a limited period of display.

Traffic Safety Signs. A traffic control and directional sign or device erected by local, county or state government.

Valance. A free-hanging projection of fabric below the main frame of an awning to create a decorative skirt.

Vertical Plane. A sign passing through the point of sight and perpendicular to the ground and to the structure of the sign.

Umbrella Sign. Any sign or graphic attached to, painted on, or applied to, the fabric of an umbrella
Wall Sign. A sign attached to or painted on the exterior wall of a building or structure with the display surface of the sign approximately parallel to the building or structure wall.

Wayfinding Sign. An on or off-premises sign along the path of travel directing potential patrons to an area in which three or more businesses of the same type are located and to businesses within that area.

Window Sign. A sign that is painted on, attached to, or suspended directly behind or in front of a window or the glass portion of a door.

Window Painting. A border type design painted directly on the inside or outside surface of a glass window..

Utility Pole. An outdoor pole consisting of either wood, metal, or other similar material, installed by an entity operating under the jurisdiction of the California Public Utilities Commission or other similar state or federal agency to support telephone, electric, and other cables.

Yard Sign. Any temporary sign placed in the ground or attached to a supporting structure, posts, or poles, that is not attached to any building, not including banners. 34 CITY COUNCIL STAFF REPORT
AGENDA ITEM: 2.b
MEETING DATE: January 12, 2026
SUBJECT: Review and accept the Annual Comprehensive Financial Report (ACFR) for fiscal year ending June 30, 2025.

PREPARED BY: Wendy Berry, Administrative Services Director DISCUSSION:

The City’s Annual Comprehensive Financial Report (ACFR) is prepared in accordance with generally accepted accounting principles (GAAP) and audited by the City’s independent auditors, Badawi & Associates. The independent auditor issued an unmodified opinion indicating the financial statements present fairly the financial position of the City for FY ending June 30, 2025. Mitesh Desai will give a presentation on the financial report and findings of the audit.

The City has two types of funds: Governmental Funds and Proprietary Funds. Governmental funds (governmental activities) account for the core services and activities of the city government. Governmental funds and the activities they pay for are mostly from taxes. Proprietary Funds (business type activities) are considered enterprise funds and internal service funds. The City’s Enterprise Funds are Water, Wastewater and Transit. The Internal Service allocates costs internally and is the Vehicle Pool. The Enterprise Funds’ revenue comes from rates and doesn’t allow money to be shared with other funds.

As of June 30, 2025, the City’s total net position increased by $7.6 million or 12% higher than 2023-2024 after conducting all operations and programs. The net position totaled $71.4 million dollars at year-end. Of that amount, $39.4 million (the unrestricted net position) may be used to meet the City’s ongoing obligations and operating expenses for the next fiscal year. The increase is due to increased tax revenues, higher revenues generated from Utility Service fees, and uncompleted Capital Improvement Projects.

Table A-1 below is the overall net position Citywide.
1 Overall, Citywide revenues from governmental activities, grants and taxes increased approximately $1.8 million compared to the 2023-2024 fiscal year. This increase is mainly due to an increase in Transient Occupancy tax, increase in sales tax, interest earnings and charges for services.

As of June 30, 2025, the City of Solvang’s governmental funds reported combined fund balances of $43,928,755, an increase of $5.4 million in comparison with the prior year.

The table below identifies the year-end fund balances and the net increase from the prior year.

Fund
FY 2024/25
Ending Balance
FY 2023/24
Ending Balance
Net Increase/
Decrease
General Fund * Includes Measure U $21,731,744 $15,764,993 $5,966,751 Government Impact Fees $1,781,389 $1,664,759 $116,630
Traffic Safety $6,738 $5,044 $1,694
Gas Tax $351,634 $236,391 $115,243
Local Transportation $493,624 $499,577 ($5,953)
Measure A $1,565,745 $1,525,242 $40,503
Skytt Mesa LLMD $574,402 $507,545 $66,857
Water $9,939,644 $8,303,826 $1,635,818
Wastewater $2,502,198 $1,978,827 $523,371
Transit $1,862,774 $1,727,711 $135,063
Total $40,809,892 $32,213,915 $8,595,977
2 General Fund
The General Fund reported an unrestricted fund balance of $21.7 million on June 30, 2025.

An increase of approximately $5.9 million or 37.8% above the fiscal year 2023-2024 balance due to not completing capital projects. Per the Combined Reserve and Fund Policy, 50% of the current year operating budget is committed for the emergency contingencies of the $21.7 million; $6.1 million is committed to emergencies. The Emergency Contingency decreased $448,000.

Transient Occupancy Tax (TOT) collections increased approximately $505,000 or 7.2% from fiscal year 2023-24, primarily driven by the 2% increase in January. The current TOT rate is 14%.

The increase in the General Fund’s ending balance can be attributed primarily to the increase in occupancy tax and an increase in the TOT, Sales, property taxes and interest.

The chart below identifies the changes in General Fund revenue and expenditures between FY 2024-25 and 2023-

24. Fiscal Year Comparison
General Fund
Revenue FY 2024/25 FY 2023/24 Increase/ (Decrease)
Taxes $14,196,191 $13,383,152 $813,039
Licenses and Permits $243,260 $200,681 $42,579
Fines and Forfeits $50 0 $50
Intergovernmental $1,094,810 $365,032 $729,778
Interest $992,882 $883,532 $109,350
Charges for Services $1,045,225 $1,012,282 $32,943
Miscellaneous $143,350 $37,612 $105,738
Total $17,715,768 $15,882,291 $1,833,477
General Fund
Expenditure
FY 2024/25 FY 2023/24 Increase/
(Decrease)
General Government $3,605,857 $2,535,335 $1,070,522
Public Safety $3,146,642 $2,909,221 $237,421
Culture and Recreation $2,051,560 $1,214,392 $837,168
Community Development $881,438 $940,107 ($58,669)
Public Works $2,300,223 $3,161,656 ($861,433)
Capital Outlay $368,678 $36,264 $332,414
Total $12,354,398 $10,796,975 $1,557,423
After accounting for designated reserves and other items, the General Fund has an unassigned balance of $21,717,734 which includes Measure U. Measure U funds are a General Fund tax but are managed separately for budgeting purposes and are combined with the General Fund for auditing purposes. Measure U received $2,614,931 in revenue and spent $2,272,418. The available Measure U funds are $2,877,609 which is inclusive in the General Fund unassigned balance on June 30, 2025.
3 4
The General Fund designations are as follows:

FY 2024/25
Ending
Balance
FY 2023/24
Ending
Balance
Total Change
Unassigned $21,717,734 $15,764,993 $5,952,741
Committed
to Emergencies $6,179,447 $6,627,743 ($448,296)
Non-Spendable $21,958 $56,257 ($34,299)
Restricted $4,787,950 $26,315 $4,761,635
Assigned to
Encumbrances $170,511 $272,486 ($101,975)
TOTAL $32,877,600 $22,747,794 $10,129,806
Enterprise Funds (Proprietary Funds – Business Type Activities-Water, Sewer and Transit) The unrestricted ending balances for the Enterprise Funds are shown below. The Water fund increased its Net Position by approximately $1,635,818. The Wastewater Fund increased its net position by $523,371 and Transit increased its net position by $135,063.

Fund Balance FY 2024/25 Ending
Balance
FY 2023/24 Ending
Balance
Net Increase/
Decrease
Water $9,939,644 $8,303,826 $1,635,818
Wastewater $2,502,198 $1,978,827 $523,371
Transit $1,862,774 $1,727,711 $135,063
Water revenue increased by 11.4% due to interest income and a slight increase in service fees. Wastewater revenue increased 16.33% from service fees. Transit revenue increased by 10.3% from service fees. 5 6
Revenue FY 2024/25 Revenue FY 2023/24
Revenue
Net Increase/
Decrease
Water $6,000,885 $5,315,586 $685,299
Wastewater $2,796,919 $2,340,151 $456,768
Transit $58,528 $52,511 $6,017
Water expenses decreased 8.10% from service and supplies, Wastewater expenses increased 3.1% from higher utility costs and salary increases from being fully staffed. Transit expenses increased 17.1% from transit operator costs.

Expense FY 2024/25
Expense
FY 2023/24
Expense
Net Increase/
Decrease
Water $4,807,316 $5,196,398 ($389,082)
Wastewater $2,402,724 $2,636,207 ($233,483)
Transit $1,134,410 $1,090,036 $44,374
In the coming months as part of the annual budget process, Staff will be presenting options for using a portion of those funds for our Capital Improvement Plan projects and to fund the Section 115 Trust to help offset the Other Post-Employment Benefits (OPEB) and Unfunded Pension Liability (CalPERS).

RECOMMENDED MOTION:

I move to accept the Fiscal Year 2024/25 Annual Comprehensive Financial Report (ACFR) as presented by Mitesh Badawi from Badawi and Associates.

ALTERNATIVES:

None
FISCAL IMPACT:

If the Council does not approve the ACFR, staff will need to evaluate the underlying issues and engage in additional discussions with the auditor. This could result in compliance, financial, and reputational risks for the City.

ATTACHMENTS:

Annual Comprehensive Financial Report
Badawi & Associates Power Point Presentation
7 City of
Solvang
Solvang, California
Annual Comprehensive Financial Report
For the year ended June 30, 2025
Prepared by:

Draft
Finance Department
8 Draft
9 City of Solvang
Annual Comprehensive Financial Report
For the year ended June 30, 2025
Table of Contents
Page
INTRODUCTORY SECTION:
i
Table of Contents .......................................................................................................................................................i Transmittal Letter ......................................................................................................................................................3 GFOA Certificate ......................................................................................................................................................7 Organization Chart....................................................................................................................................................8 List of Elected and Appointed Officials..................................................................................................................9

FINANCIAL SECTION
Independent Auditor’s Report .............................................................................................................................13 Management’s Discussion and Analysis............................................................................................................17 Basic Financial Statements:

Government-Wide Financial Statements:

Statement of Net Position ..........................................................................................................................34 Statement of Activities ...............................................................................................................................36 Fund Financial Statements:

Governmental Fund Financial Statements:

Balance Sheet.........................................................................................................................................42 Reconciliation of the Governmental Funds Balance Sheet
to the Government-Wide Statement of Net Position ................................................................43 Statement of Revenues, Expenditures and Changes in Fund Balances........................................44 Reconciliation of the Governmental Statement of Revenues, Expenditures, and Changes in Fund Balances to the Government-Wide Statement of Activities ..................................................................................................................45 Proprietary Fund Financial Statements:

Statement of Net Position....................................................................................................................48 Statement of Revenues, Expenses and Changes in Net Position...................................................50 Statement of Cash Flows .....................................................................................................................52 Fiduciary Fund Financial Statements:

Statement of Fiduciary Net Position..................................................................................................56 Statement of Changes in Fiduciary Net Position .............................................................................57 Notes to Basic Financial Statements
Draft
................................................................................................................61 10 City of Solvang
Annual Comprehensive Financial Report
For the year ended June 30, 2025
Table of Contents, Continued
Page
ii
Required Supplementary Information (Unaudited):

Defined Benefit Pension Plan:

Schedule of Proportionate Share of the Net Pension Liability ............................................................90 Schedule of Contributions ........................................................................................................................92 Other Postemployment Benefits Plan:

Schedule of Changes in the Net OPEB Liability and Related Ratios...................................................94 Budgets and Budgetary Accounting...............................................................................................................96 Schedule of Revenues, Expenditures and Changes in Fund Balances – Budget and Actual:

General Fund.........................................................................................................................................97 Supplementary Information:

Non-Major Governmental Funds:

Combining Balance Sheet ........................................................................................................................102 Combining Statement of Revenues, Expenditures and Changes in Fund Balances........................104 Schedule of Revenues, Expenditures and Changes in Fund Balances – Budget and Actual:

Impact Fee Special Revenue Fund ...................................................................................................106 Traffic Safety Special Revenue Fund...............................................................................................107 Gas Tax Special Revenue Fund ........................................................................................................108 Local Transportation Special Revenue Fund..................................................................................109 Measure A Special Revenue Fund ...................................................................................................110 Skytt Mesa LLMD Special Revenue Fund ......................................................................................111 City Capital Project Fund..................................................................................................................112 STATISTICAL SECTION (Unaudited)
Financial Trends:

Net Position by Component...........................................................................................................................115 Changes in Net Position .................................................................................................................................116 Fund Balances of Governmental Funds .......................................................................................................118 Changes in Fund Balances of Governmental Funds ..................................................................................119 Revenue Capacity Information:

Assessed Value and Estimated Actual Value of Taxable Property..........................................................120 Direct and Overlapping Property Tax Rates ...............................................................................................121 Principal Property Taxpayers – Top Ten Payers.........................................................................................122 Property Tax Levies and Collections ............................................................................................................123 Transient Occupancy Tax – Principal Payers and Other Data..................................................................124 Water Rates.......................................................................................................................................................125 Water Revenue Concentration Data .............................................................................................................126 Principal Water Sale Purchasers – Top Ten.................................................................................................127 Draft
11 City of Solvang
Annual Comprehensive Financial Report
For the year ended June 30, 2025
Table of Contents, Continued
Page
iii
STATISTICAL SECTION (Unaudited), Continued
Debt Capacity Information:

Ratios of Outstanding Debt by Type ............................................................................................................128 Direct and Overlapping Governmental Activities Debt............................................................................129 Legal Debt Margin Information ....................................................................................................................130 Pledged-Revenue Coverage...........................................................................................................................131 Demographic and Economic Information:

Demographic and Economic Statistics .........................................................................................................132 Principal Employers for City of Solvang......................................................................................................133 Operating Information:

Full-Time Equivalent City Government Employees by Function/Program ..........................................134 Operating Indicators by Function/Program ...............................................................................................135 Capital Asset Statistics by Function/Program............................................................................................136 Draft
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13 INDEPENDENT AUDITOR’S REPORT
To the Honorable Mayor and Members of the City Council
of the City of Solvang
Solvang, California
Report on the Audit of the Financial Statements
Opinions
We have audited the accompanying financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the City of Solvang (City), as of and for the year ended June 30, 2025, and the related notes to the financial statements, which collectively comprise the City’s basic financial statements as listed in the table of contents.

In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the City, as of June 30, 2025, and the respective changes in financial position, and, where applicable, cash flows thereof for the year then ended in accordance with accounting principles generally accepted in the United States of America.

Basis for Opinions
We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Our responsibilities under those standards are further described in the Auditor’s Responsibilities for the Audit of the Financial Statements section of our report. We are required to be independent of the City and to meet our other ethical responsibilities, in accordance with the relevant ethical requirements relating to our audit. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions.

Responsibilities of Management for the Financial Statements Management is responsible for the preparation and fair presentation of the financial statements in accordance with accounting principles generally accepted in the United States of America, and for the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the financial statements, management is required to evaluate whether there are conditions or events, considered in the aggregate, that raise substantial doubt about the City’s ability to continue as a going concern for twelve months beyond the financial statement date, including any currently known information that may raise substantial doubt shortly thereafter.

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14 To the Honorable Mayor and Members of the City Council of the City of Solvang
Solvang, California

Auditor’s Responsibilities for the Audit of the Financial Statements Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinions.

Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with generally accepted auditing standards and Government Auditing Standards will always detect a material misstatement when it exists. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. Misstatements are considered material if there is a substantial likelihood that, individually or in the aggregate, they would influence the judgment made by a reasonable user based on the financial statements.

In performing an audit in accordance with generally accepted auditing standards and Government Auditing Standards, we:
 Exercise professional judgment and maintain professional skepticism throughout the audit.  Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, and design and perform audit procedures responsive to those risks. Such procedures include examining, on a test basis, evidence regarding the amounts and disclosures in the financial statements.  Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the City’s internal control. Accordingly, no such opinion is expressed.  Evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluate the overall presentation of the financial statements.  Conclude whether, in our judgment, there are conditions or events, considered in the aggregate, that raise substantial doubt about the City’s ability to continue as a going concern for a reasonable period of time.

We are required to communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit, significant audit findings, and certain internal control-related matters that we identified during the audit.

Required Supplementary Information
Accounting principles generally accepted in the United States of America require that the management’s discussion and analysis, budgetary comparison information, pension information, and OPEB information on pages 17–29 and 90–98 be presented to supplement the basic financial statements. Such information is the responsibility of management and, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management’s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance.

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15 To the Honorable Mayor and Members of the City Council of the City of Solvang
Solvang, California