Sonoma City Council
April 20, 2022

City Council:

Jack Ding, Mayor
Kelso Barnett, Vice Mayor
Madolyn Agrimonti
Robert Felder
Sandra Lowe
This meeting will be conducted in person only with no virtual public participation. Members of the public are encouraged to attend the meeting and make public comment.

Emails will continue to be accepted; however, they will not be read aloud at the meeting.

The meetings will continue to be live streamed on the City's CivicWeb Portal (sonomacity.civicweb.net) and YouTube Channel.

REGULAR MEETING OF THE SONOMA CITY COUNCIL
City Council Chambers, 177 First Street West
Wednesday, April 20, 2022
6:00 p.m. Regular Meeting
****
AGENDA
Be Courteous - TURN OFF your cell phones and pagers while the meeting is in session.

The City Council may discuss and/or take action on any or all of the items listed on the agenda irrespective of how the items are described.

No new items will begin after 9:00pm unless a majority of the members present vote to allow the items to be heard.

Page
6:00 P.M. – REGULAR MEETING

CONVENE, CALL TO ORDER & PLEDGE OF ALLEGIANCE
ROLL CALL (Lowe, Agrimonti, Barnett, Felder, Ding)

REPORT ON CLOSED SESSION

APPROVAL OF AGENDA

1. COMMENTS FROM THE PUBLIC
At this time, members of the public may comment on any item not appearing on the agenda. It is recommended that you keep your comments to three minutes or less. Under State Law, unless otherwise permitted under the Ralph M. Brown Act, the merits of the matters presented under this item cannot be discussed or acted upon by the City Council at this time. For items appearing on the agenda, the public will be invited to make comments at the time the item comes up for Council consideration. Upon being acknowledged by the Mayor, please step to the podium and speak into the microphone. Begin by stating and spelling your name.

2. MEETING DEDICATIONS

3. PRESENTATIONS

3.1: Introduction of New Public Works Director Michael Berger (Acting City Manager)

4. CONSENT CALENDAR – CITY COUNCIL
All items listed on the Consent Calendar are considered to be routine and will be acted upon by a single motion. There will be no separate discussion of these items unless members of the Council or staff request specific items to be removed for separate action.

4.1: Waive further reading and Authorize Introduction and/or Adoption of Ordinances by Title Only. (Standard procedural action - no backup information provided)

4.2: Adopt a Resolution Authorizing the Acting City Manager to Sign the On-Bill Financing Application to PG&E to Improve Lighting Efficiency at the Police Department, City Hall, Carnegie Library, and Corporation Yard (Sustainability Coordinator and PW Operations Manager)
RECOMMENDATION: Adopt the resolution.

Agenda Report - PG & E - Lighting Improvement Financing - Pdf 4 - 44

4.3: Adopt a Resolution Approving the 2024 Citywide Slurry Seal as the Project for Fiscal Year 2022-23 Funded by Senate Bill 1: The Road Repair and Accountability Act of 2017 and Authorize the Public Works Department to Submit this Project to the California Transportation Commission (Administrative & Project Manager)
RECOMMENDATION: Adopt the resolution.

Agenda Report - 2024 Citywide Slurry Seal as the Project for Fiscal Year 2022- 23 Funded by Senate Bill 1 - Pdf
45 - 50

4.4: Adopt an Ordinance Amending Sonoma Municipal Code, Title 19, Chapter

19.56 (Permit Implementation, Time Limits, Extensions), Chapter 19.84 (Appeals), and Chapter 19.92 (Definitions) to Add a Procedure for Applicants to Request a Hearing Before the Planning Commission to Determine the Continued Validity of a Permit or Approval or Whether or Not a Permit or Approval Has Expired or Will Expire, Align the Timeline for Appeals with Current Permit Implementation Standards, and Clarify Various Definitions Related to Development Projects and Find the Proposed Amendments are Exempt from the California Environmental Act (CEQA) pursuant to Section 15061(b)(3) - General Rule - of the CEQA Guidelines (Planning & Community Services Director and Associate Planner)
RECOMMENDATION: Adopt the ordinance.

Agenda Report - Zoning Code Amendment No. ZA-22-01 - Pdf 51 - 62

4.5: Adopt a Resolution Approving and Consenting to the Use of City Streets for the July 4th Parade on Monday, July 4, 2022 (Senior Management Analyst) RECOMMENDATION: Adopt the resolution.

Agenda Report - July 4th Parade - Pdf
63 - 69

4.6: Adopt an Ordinance Amending Sonoma Municipal Code 7.25.020 To Remove Menthol as an Approved Flavor for Tobacco Products (City Clerk) RECOMMENDATION: Adopt the ordinance.

Agenda Report - Ordinance Adoption - SMC 7.25.020 - Pdf 70 - 73

4.7: Accept the Expenditure Report for the Month of March 2022 (Acting City Manager)
RECOMMENDATION: Accept report.

Agenda Report - Expenditures - March 2022 - Pdf
74 - 88

5. PUBLIC HEARING

6. REGULAR CALENDAR – CITY COUNCIL
(Matters requiring discussion and/or action by the City Council)

6.1: Consideration, Discussion, and Possible Action to Adopt a Resolution Reestablishing the Position of City Historian and Rescinding Resolution 04-2008; 89 - 91

and Provide Direction to Staff to Commence an Application Process to fill the Vacant Position of City Historian (Acting City Manager and Planning & Community Services Director)
RECOMMENDATION: Adopt the resolution.

Agenda Report - Historian - Pdf

6.2: Consideration, Discussion, and Possible Action Regarding Amendments to Sonoma Municipal Code Chapter 2.02, Campaign Contribution Limitations, and Direction on the Possible Changes to the Voluntary Expenditure Ceiling and Contribution Limits or Possible Repeal of Sonoma Municipal Code Chapter 2.02 in Whole so Campaign Contributions Would be Governed by General State Law
Council discretion.

Agenda Report - Campaign Ordinance Update - Pdf
92 - 94

7. COUNCILMEMBERS’ REPORTS AND COMMENTS

7.1: Committee Reports - Council Members are appointed to various boards and committees - local, county-wide and regional. Any updates from a council member will shared at this time. A list of all appointments is available on our City Website for easy reference.

8. CITY MANAGER COMMENTS AND ANNOUNCEMENTS

9. CITY ATTORNEY COMMENTS

10. ADJOURNMENT
I do hereby certify that a copy of the foregoing agenda was posted on the City bulletin board at 1 The Plaza as legally required. Rebekah Barr, MMC, City Clerk/Executive Assistant. *********************************************************************************************************************************** Copies of all staff reports and documents subject to disclosure that relate to any item of business referred to on the agenda are normally available for public inspection the Wednesday before each regularly scheduled meeting at City Hall, located at No. 1 The Plaza, Sonoma CA. Any documents subject to disclosure that are provided to all, or a majority of all, of the members of the City Council regarding any item on this agenda after the agenda has been distributed will be made available for inspection at the City Clerk’s office, No. 1 The Plaza, Sonoma CA during regular business hours.

If you challenge the action of the City Council in court, you may be limited to raising only those issues you or someone else raised at the public hearing described on the agenda, or in written correspondence delivered to the City Clerk, at or prior to the public hearing.

The City Council may discuss and/or take action on any or all of the items listed on the agenda irrespective of how the items are described.

APPOINTMENTS TO COMMITTEES: The Council may establish and make appointments to a Council committee (made up of two Council Members) with respect to any item appearing on this agenda.

CLOSED SESSION: If action is taken during a Closed Session meeting which is required to be reported out at this meeting, the Council will return to Open Session and report out immediately. However, if the Council is unable to do so due to time constraints, it will report out at the immediately following Regular Council Meeting under "REPORT ON CLOSED SESSION".

MOTION FOR RECONSIDERATION: A Council Member voting with the majority on any item appearing on this agenda may move for reconsideration of that vote provided the motion is in conformance with the rules adopted by the Council governing such motions.

In accordance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk (707) 933-2216. Notification 48-hours before the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

City of Sonoma
Agenda Item Summary
Meeting: City Council - Apr 20 2022
Department
Administration
Staff Contact
Travis Wagner, Sustainability Coordinator
Chris Pegg, Public Works Operations Manager
Agenda Item Title
Adopt a Resolution Authorizing the Acting City Manager to Sign the On-Bill Financing Application to PG&E to Improve Lighting Efficiency at the Police Department, City Hall, Carnegie Library, and Corporation Yard
Summary
To support the city council’s promulgated goal of carbon neutrality by 2030 for municipal operations, staff have been investigating various energy efficiency options. In the fall of 2020, staff applied for a Zero Net Energy/Carbon (ZNE/C) portfolio review, which is sponsored by the BayREN’s Municipal Zero Net Energy/Zero Net Carbon Technical Assistance Program. In November 2020, an energy engineering company conducted a site visit of the following city owned buildings:
• City Hall
• Corp Yard
• Carnegie Library
• Police Department
• Depot Park Museum
The final report was submitted to staff on February 11, 2021. The ZNE/C report, which is attached, was useful, but city staff needed more details to make specific recommendations.

Staff contacted the Sonoma County General Services, Environmental Services and Sustainability Division (ESSD), for further assistance. ESSD assisted in coordinating with PG&E to secure the services of an energy company under contract to PG&E, which provides technical assistance to municipal governments through its PG&E Government & K12 (GK12) Program. This program is designed to help public customers increase adoption of energysaving solutions through incentives, financing, and technical services. The PG&E selected contractor, Willdan Energy Services, is paid for by PG&E and provided at no-cost to the city.

Staff also requested that the Sonoma Valley Fire District building at 630 2nd Street West be included in the review because the building is owned by the city. A final report was submitted to staff on June 23, 2021. Based on their analysis of all the energy efficiency options assessed at the municipal buildings examined, Willdan Energy Services’ recommendation for the most cost-effective energy project was an interior lighting upgrade project of City Hall, Carnegie Library, Corporation Yard, Police Department building, and Fire District building.

The next steps involved detailed cost estimates, draft scopes of work, and an assessment of the city’s eligibility for on-bill financing.

On January 4, 2022, staff was notified that exterior lighting, which originally was not eligible under the program, was now eligible. Staff requested that a subsequent assessment of exterior lighting be conducted. On March 4, 2022, staff met with Willdan to review the Agenda Item #4.2:

comprehensive interior and exterior lighting upgrade report, which is summarized below and attached (Gk12 Preliminary Energy Assessment Report - City of Sonoma).

Staff was also informed that the Sonoma Valley Fire District building was not eligible under the city’s GK12 funding application because the Fire District is the PG&E account holder.

However, because the Fire District is still eligible under the GK12 program, staff contacted the Chief of the Sonoma Valley Fire District to provide the energy assessment report and GK12 contact information should they seek energy efficiency upgrades.

Willdan has submitted the on-bill financing loan application to PG&E for approval. The application needs to be approved by the Acting City Manager. In lieu of incentives, customers can select to finance 100% of project costs through PG&E’s On-Bill Financing (OBF) Program, which provides 0% interest financing. With OBF, customers pay $0 upfront and repay the loan through their PG&E utility bill in a “bill-neutral” agreement. This caps the repayment amount to less than, or equal to, the bill-savings achieved from the project. This allows the city to remain cash-flow positive (or neutral) until the OBF loan is repaid. Staff is recommending this option rather than choosing incentives.

As presented in the attached Gk12 Preliminary Energy Assessment Report - City of Sonoma, the total project cost for the interior and exterior lighting upgrade for 5 city sites is $105,175.

The estimated annual saving to the city is $21,269 meaning the loan is projected to be repaid in 4.9 years. After loan repayment, the city will realize the annual savings of $21,269, which would increase should electric rates increase. After 10 years, the city will have saved an estimated $107,515.

This is also an important climate action for municipal operations. The estimated annual energy savings will be 90,613 kWh, which equates to an annual reduction in 5,800 lbs of CO2. This would represent a 9.4% reduction in greenhouse gases from municipal building operations thereby moving the city closer to its target of net zero carbon emissions by 2030.

Recommended Council Action
Adopt a resolution authorizing the Acting City Manager to sign the loan application with PG&E to fund the energy efficiency upgrade project.

Alternative Actions
Council discretion.

Financial Impact
A 10-year positive cash flow value of $107,515
Environmental Review Status
Environmental Impact Report
Negative Declaration
Exempt
Not Applicable
Approved/Certified
No Action Required
Action Requested
Attachments
Energy Efficiency Upgrade Resolution
Zero Net Energy/Carbon (ZNE/C) Portfolio Review
Gk12 Preliminary Energy Assessment Report - City of Sonoma 03.04.22 Agenda Item #4.2:

City of Sonoma
RESOLUTION #___ - 2022

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SONOMA AUTHORIZING THE

ACTING CITY MANAGER TO SIGN THE ON-BILL FINANCING APPLICATION WITH PG&E

TO IMPROVE LIGHTING EFFICIENCY AT THE POLICE DEPARTMENT, CITY HALL, CARNEGIE LIBRARY, AND CORPORATION YARD.

WHEREAS, the City of Sonoma has adopted a target of net zero carbon emissions by 2030 for municipal operations; and
WHEREAS, the City of Sonoma secured a Zero Net Energy/Carbon (ZNE/C) portfolio review through BayREN’s Municipal Zero Net Energy/Zero Net Carbon Technical Assistance Program, to assess energy efficiency upgrades at municipal buildings; and WHEREAS, the City of Sonoma subsequently worked with PG&E and its contractor Willdan Energy Services through PG&E’s Government & K12 (GK12) Program, which is designed to help public customers increase adoption of energy-saving solutions through incentives, financing, and technical services; and
WHEREAS, the findings of the two reports were that the most cost-effective energy efficient action for the City of Sonoma is to replace inefficient exterior and interior lighting with energy efficient LED lighting, which will significantly reduce carbon emissions and decrease the City of Sonoma’s energy costs.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Sonoma authorizes the Acting City Manager to sign an application to PG&E to implement the lighting upgrade project, which will be funded through bill neutral, on-bill financing at no cost to the City of Sonoma..

PASSED, APPROVED AND ADOPTED by the City Council of the City of Sonoma at its regular meeting held on the 20th day of April, 2022 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________________
Jack Ding, Mayor
ATTEST:
________________________________
Rebekah Barr, MMC, City Clerk
Agenda Item #4.2:

ZNE/C PORTFOLIO REVIEW – CITY OF SONOMA 0
Zero Net Energy/Carbon Portfolio Review
City of Sonoma
February 11, 2021
Agenda Item #4.2:

ZNE/C PORTFOLIO REVIEW – CITY OF SONOMA 1

CONTENTS
Introduction ................................................................................................................................................................3 Portfolio Analysis ........................................................................................................................................................4 Energy Use Breakdown by Fuel Type..........................................................................................................................5 Facility Energy Use – City Hall & Vistors Bureau .........................................................................................................6 Facility Energy Use – Police Department & Council Chambers...................................................................................7 Facility Energy Use – Corp Yard...................................................................................................................................8 Site Specific Recommendations..................................................................................................................................9 City Hall and Visitors Bureau – Site Description........................................................................................................10 City Hall and Visitors Bureau – Energy Efficiency Measures.....................................................................................11 City Hall and Visitors Bureau – Energy Savings Summary Table ...............................................................................13 Police Department and Council Chambers – Site Description ..................................................................................14 Police Department and Council Chambers – Energy Efficiency Measures................................................................15 Police Department and Council Chambers - Energy Savings Summary Table...........................................................18 Corp Yard – Site Description .....................................................................................................................................19 Corp Yard – Energy Efficiency Measures...................................................................................................................21 Corp Yard – Energy Savings Summary Table.............................................................................................................25 Agenda Item #4.2:

ZNE/C PORTFOLIO REVIEW – CITY OF SONOMA 2
Depot Museum - Electric Heating Option .................................................................................................................26 On-Site Renewable Potential ....................................................................................................................................28 Path to Zero Net Energy/Carbon...............................................................................................................................31 Conclusions...............................................................................................................................................................34 Agenda Item #4.2:

ZNE/C PORTFOLIO REVIEW – CITY OF SONOMA 3

INTRODUCTION
The City of Sonoma has adopted aggressive carbon neutrality policies; the City plans on reducing its greenhouse gas emissions to zero by 2030. In the light of this goal, the City leveraged BayREN’s Municipal Zero Net Carbon/Zero Net Energy Technical Assistance Program to perform a high-level review of the City’s buildings and determine the feasibility of achieving Zero Net Carbon. This report outlines key findings and recommendations from the completed assessment.

The City had already identified three high-priority sites at the start of this project and requested us to focus on these sites. The three sites analyzed in this report are:
• Policy Station and City Council Chambers
• City Hall and Sonoma Valley Visitors’ Bureau
• Corporation Yard
In addition to the three high-priority sites, the City requested us to recommend an efficient electric heating alternative to the existing out-of-commission gas-fired furnace unit at the Depot Museum. The City leases the Depot Museum to a non-profit, and the non-profit is responsible for the utility costs at the site. The City is responsible for the maintenance and purchase of HVAC units serving the building. kW Engineering made site visits to facilities on November 25th, 2020 and reviewed utility bills and other information to identify, analyze, and recommend suitable site energy efficiency, electrification, and renewable generation measures.

Agenda Item #4.2:

ZNE/C PORTFOLIO REVIEW – CITY OF SONOMA 4

PORTFOLIO ANALYSIS
The City shared
monthly energy
bills for these highpriority sites. kW
Engineering
analyzed this data
to identify usage
patterns and
consumption
trends for each
site. The chart
shows total energy
use (kBtu/h) per
year in terms of
both electricity and
natural gas use.

Of these sites, the Police Station is the biggest energy user, followed by the City Hall. The Corporation Yard uses much less energy than either of the other sites.

Agenda Item #4.2:

ZNE/C PORTFOLIO REVIEW – CITY OF SONOMA 5

ENERGY USE BREAKDOWN BY FUEL TYPE
These charts outline fuel use breakdown of three buildings owned and operated by the City. The City purchases 97% carbon-free electricity from Sonoma Clean Power. Natural gas is purchased from PG&E and has significant impacts on greenhouse gas emissions in the City.

The City Hall and Sonoma Valley Visitors Bureau (formerly Carnegie Library) site is all-electric, using no natural gas. Natural gas constitutes a little more than 50% of energy use at both the Corporation Yard and the Police Department. The City has installed solar PV systems at both these sites.

Agenda Item #4.2:

ZNE/C PORTFOLIO REVIEW – CITY OF SONOMA 6
FACILITY ENERGY USE – CITY HALL & VISTORS BUREAU
Monthly site energy use
from October 2019
through September 2020
is shown on the left,
based on PG&E bills for
the one meter that serves
these adjacent buildings.

Annual energy use was
61,200 kWh of electricity
with a total cost of
$11,200 for the year.

These buildings do not
use natural gas.

Higher energy usage in
the winter months points
at increased heat pump usage to keep the buildings warm. During our site visit, both buildings were occupied normally with only a few employees opting to work from home.

Note: The chart above converts the electricity usage into common energy units of kBTU.

Agenda Item #4.2:

ZNE/C PORTFOLIO REVIEW – CITY OF SONOMA 7
FACILITY ENERGY USE – POLICE DEPARTMENT & COUNCIL

CHAMBERS
Monthly net site energy
use from October 2019
through September 2020
is shown on the left,
based on PG&E bills.

Annual net energy use
was 35,800 kWh of
electricity and 1,420
therms of natural gas with
a total cost of $10,905 for
the year.

As seen in the chart, the
net electricity
consumption reduces in
the months of April
through July, pointing at higher generation from the solar PV system. As expected, natural gas consumption peaks in the winter months of December and January.

Note: The chart above converts the electricity and gas usage into common energy units of kBTU.

Agenda Item #4.2:

ZNE/C PORTFOLIO REVIEW – CITY OF SONOMA 8
FACILITY ENERGY USE – CORP YARD
Monthly net site energy
use for the Corp Yard
from October 2019
through September 2020
is shown on the left,
based on PG&E bills.

Annual net energy use
was 11,035 kWh of
electricity (blue) and 456
therms of natural gas
(orange) with a total cost
of $2,086 for the year.

As seen in the chart,
months of June, July, and
August point at overgeneration from the PV system. Likewise, higher energy consumption in the winter months of December and January points at lower generation. Energy consumption at the site was minimally impacted by COVID shutdown.

Note: The chart above converts the electricity and gas usage into common energy units of kBTU.

Agenda Item #4.2:

ZNE/C PORTFOLIO REVIEW – CITY OF SONOMA 9

SITE SPECIFIC RECOMMENDATIONS
After analysing portfolio-wide energy use data, the BayREN team carried out site visits to the three sites and developed recommendations based on the analysis and site visits. The following sections provide site descriptions, recommended measures, and savings summary tables for each site.

For all sites, any planned capital investment in the analyzed buildings should be reviewed by the City’s sustainability coordinator to determine whether an opportunity for energy cost savings or carbon emissions reductions exists within the planned project.

Agenda Item #4.2:

ZNE/C PORTFOLIO REVIEW – CITY OF SONOMA 10
CITY HALL AND VISITORS BUREAU – SITE DESCRIPTION
The City Hall and the Visitors Bureau are
two heritage structures located at the
Main Plaza in the City. Both buildings are
served by a single electric meter, and
both are on the National Register of
Historic Places, limiting changes to the
envelope. The buildings do not have any
natural gas-consuming equipment on
site.

Both buildings use a variety of light
fixtures and lamps including linear
fluorescent, metal halide, and compact
fluorescent lamps. The lighting is
controlled using wall-mounted manual
switches. The maintenance staff has
already retrofitted exterior lighting fixtures to LEDs. The buildings are conditioned using electric heat pump units.

The outdoor air-cooled condensers are connected to fan-coil units located in the mezzanine of the building. The fan-coil units bring in a fixed amount of outside air. The heat pumps are controlled using programmable thermostats. Both buildings have electric resistance instantaneous water heaters serving the faucets in the restrooms.

Agenda Item #4.2:

ZNE/C PORTFOLIO REVIEW – CITY OF SONOMA 11
CITY HALL AND VISITORS BUREAU – ENERGY EFFICIENCY

MEASURES
Install Interior LED Light Fixtures and Lighting Control System

The interior lighting in both buildings uses a variety of light fixtures. The general lighting on the first floor of the City Hall uses recessed, 18-cell parabolic light fixtures with three linear fluorescent lamps in each. Similarly, the second floor uses suspended, indirect light fixtures with two linear fluorescent lamps for each four-foot length.

Private offices in the building are lit using decorative suspended pendant fixtures with one 250-watt metal halide lamp. Hallways and stairwells in the building are lit using wall mounted compact fluorescent sconces that use one 32-watt CFL lamp each. The conference room uses a mix of suspended linear fluorescent light fixtures and Agenda Item #4.2:

ZNE/C PORTFOLIO REVIEW – CITY OF SONOMA 12
recessed 8” high-intensity discharge fixtures. Lighting in all spaces in controlled using manual wall switches.

General lighting in the basement at the Visitors Bureau uses 2’x4’ recessed linear fluorescent light fixtures and the main floor uses decorative, suspended, pendant fixtures with six, 32-watt linear fluorescent lamps in each.

Lighting in all spaces at the Visitors Bureau is controlled using manual wall switches.

The City should consider a comprehensive overhaul of existing lighting at both buildings with LEDs. LED fixtures will consume a fraction of power as compared to existing light sources. In addition, due to their longer lives, LED fixtures will require less maintenance. The City should also consider installing connected lighting controls that includes occupancy sensors, daylighting sensors, demand response capability, and a front-end system accessible on phone and tablets showing real-time lighting energy use.

If a comprehensive overhaul is cost-prohibitive, the City could replace lamps in existing fixtures with LEDs. Linear fluorescent lamps and ballasts can be replaced with Type-C LED tubes and drivers. Similarly, screw-in CFL and incandescent lamps can be replaced with screw-in LEDs. This alternative would help the City reduce lighting energy consumption but would not improve lighting quality or maximize energy reductions as well as a more comprehensive approach.

Install More Efficient Heat Pump Units When Replacing
The Visitors Bureau building is conditioned using two heat pumps connected to two fan-coil units. The heat pumps are more than 20 years old and have poor EER (energy efficiency ratio) and HSFP (heating seasonal performance factor). The City should consider replacing existing units with newer more efficient units with higher EER and HSFP when the current unit fails. Higher efficiency units will consume less energy when the system is actively cooling or heating the space.

Agenda Item #4.2:

ZNE/C PORTFOLIO REVIEW – CITY OF SONOMA 13
CITY HALL AND VISITORS BUREAU – ENERGY SAVINGS

SUMMARY TABLE
The following table outlines approximate energy and energy cost savings, rough order of magnitude (ROM) installation costs, and simple payback of the proposed measures. Note that since construction costs fluctuate with the economy, costs of raw materials and other factors, we recommend the City obtain precise cost estimates from contractor proposals.
1 Incremental cost of installing more efficient heat pump instead of a like for like replacement.

Annual Energy & Cost Savings Financial Metrics
Measure
Number Measure Description Demand Savings (kW)
Electricity
Savings
(kWh/yr)
Gas Savings
(therms/yr)
Total Energy
Savings (kWh
equivalent/yr)
Total Cost
Savings
CO2 Savings
(lbs./yr)
ROM
Measure
Cost
Simple
Payback
EEM-1 Install Interior LED Light Fixtures and
Lighting Control System 4.3 21,000 - 21,000 $ 3,900 8,700 $ 141,000 36 EEM-2 Install More Efficient Heat Pump Units1 5.2 2,000 - 2,000 $ 400 800 $ 8,000 20

9.5 23,000 - 23,000 $ 4,000 10,000 $ 149,000 37 Agenda Item #4.2: Page 20 of 94 ZNE/C PORTFOLIO REVIEW – CITY OF SONOMA 14
POLICE DEPARTMENT AND COUNCIL CHAMBERS – SITE

DESCRIPTION
The Police Department and the City
Council Chambers are housed in a
single building and served by single
electric and natural gas meters. The
building, when constructed 13 years
ago, met all the code requirements
(Title-24) at the time. Based on our
observation the building is well
insulated. The windows at the building
are double-paned.

The lighting in the building uses linear
fluorescent and compact fluorescent
light fixtures. Most spaces have wallswitches and standalone occupancy controls to shut-off lights. The building is conditioned using duct-less split system for cooling and gas-fired furnaces for heating. The units are controlled using programmable thermostats. The showers and faucets in the restroom of the building are served using two instantaneous gas-fired water heaters. The City has already installed a solar PV system on the building roof.

Agenda Item #4.2:

ZNE/C PORTFOLIO REVIEW – CITY OF SONOMA 15
POLICE DEPARTMENT AND COUNCIL CHAMBERS –

ENERGY EFFICIENCY MEASURES
Install Interior LED Light Fixtures and Lighting Control System

The building uses recessed linear fluorescent light fixtures and suspended pendant fixtures for general lighting in the building. The light fixtures are controlled using wall switches and standalone occupancy sensors.

The City should consider a comprehensive retrofit of existing light fixtures with LEDs. LED fixtures will consume a fraction of power as compared to existing light sources. In addition, due to their longer lives, LED fixtures will require less maintenance. The City should also consider installing connected lighting controls that includes Agenda Item #4.2:

ZNE/C PORTFOLIO REVIEW – CITY OF SONOMA 16
occupancy sensors, daylighting sensors, demand response capability, and a front-end system accessible on phone and tablets showing real-time lighting energy use.

Replace Existing Gas-Fired Furnaces with Electric Heat Pumps

The building is conditioned using a combination of air-cooled condensers and gas-fired fan coil units. The units themselves are controlled using programmable thermostats. These units are as old as the building (13 years).

Although these units are nearing the end-of their useful life, based on our site observation, it appeared that the units are well maintained and might not need replacement in the next few years.

The City should consider replacing existing gas-fired fan coil units and duct-less split system with heat pumps upon failure of the existing units. The proposed heat pumps can be configured like the units currently in use at Agenda Item #4.2:

ZNE/C PORTFOLIO REVIEW – CITY OF SONOMA 17
the City Hall. The existing fan coil units can be used with the newer air-cooled heat pump condensers. These fan coil units already have outside air intakes.

Heat pumps are typically at least three times as efficient (in terms of site energy) at heating a space as compared to the existing gas-fired fan coils. In addition, the newer unit will also have a higher EER, reducing energy consumed when the unit is in cooling mode. Converting existing gas fired heating units to electric would reduce energy use and carbon dioxide emissions, but would increase energy costs slightly under current rates, as shown in the table on page 18.

Install Electric Heat Pump Domestic Water Heater When Replacing Existing Water Heater at the End of its Useful Life
The showers and the faucets in the restroom are served by two instantaneous gas-fired domestic water heaters.

In order to meet the City’s carbon neutrality goals, the existing gas-fired water heaters should be replaced with heat pump water heaters upon failure of the existing units. The proposed heat pump water heaters should have a central storage tank to serve all the end-uses in the building.

Current generation heat pump water heaters are more than twice as efficient as existing gas-fired heaters in producing hot water. Based on the current utility costs, the annual energy spend at the site will increase slightly after installing new electric heat pump water heaters, while energy use and carbon dioxide emissions will both decrease, as shown on the next page.

Agenda Item #4.2:

ZNE/C PORTFOLIO REVIEW – CITY OF SONOMA 18

POLICE DEPARTMENT AND COUNCIL CHAMBERS -

ENERGY SAVINGS SUMMARY TABLE
The following table outlines approximate energy and energy cost savings, rough order of magnitude (ROM) installation costs, and simple payback of the proposed measures. Note that since construction costs fluctuate with the economy, costs of raw materials and other factors, we recommend the City obtain precise cost estimates from contractor proposals.
1 Incremental cost of installing an electric heat pump instead of a like for like replacement with a natural gas fired furnace. 2 Incremental cost of installing electric heat pump domestic water heater instead of a like for like replacement with a natural gas fired domestic water heater.

Annual Energy & Cost Savings Financial Metrics
Measure
Number Measure Description Demand Savings (kW)
Electricity
Savings
(kWh/yr)
Gas Savings
(therms/yr)
Total Energy
Savings (kWh
equivalent/yr)
Total Cost
Savings
CO2 Savings
(lbs./yr)
ROM
Measure
Cost
Simple
Payback
EEM-1 Install Interior LED Light Fixtures and
Lighting Control System 3.1 18,000 - 18,000 $ 4,500 7,400 $ 160,000 36 EEM-2
Replace Existing Gas-Fired Furnace with
Heat Pump1
- (8,000) 1,000 21,300 $ (700) 8,400 $ 44,000 N/A
EEM-3
Install Electric Heat Pump Domestic Water
Heater When Replacing Existing Water
Heater at the End of its Useful Life2
- (3,000) 400 9,000 $ (200) 3,400 $ 12,000 N/A

3.1 7,000 1,400 48,000 $ 4,000 19,000 $ 216,000 54 Agenda Item #4.2: Page 25 of 94 ZNE/C PORTFOLIO REVIEW – CITY OF SONOMA 19
CORP YARD – SITE DESCRIPTION
The City of Sonoma
Corporation Yard site has
two buildings that are
currently in active use - a
workshop and an office.

The City stores its
equipment and vehicles in
the workshop. The
workshop also has smaller
conference rooms and
workstations along its
perimeter.

The high-bay building is lit
using hooded industrial
fixtures with linear
fluorescent lamps. The lighting is controlled using manual switches. The conference rooms are heated using electric baseboard heaters with a timer switch. The restroom faucets in the building are served by a 50-gallon, gas-fired domestic water heater.

Agenda Item #4.2:

ZNE/C PORTFOLIO REVIEW – CITY OF SONOMA 20
In addition to the workshop
building, the site has two office
buildings. The smaller of the
two buildings (as seen in the
picture) has been abandoned
in place. The larger of the two
buildings is currently in use and
houses an open office area,
private offices, conference
rooms, and restrooms. The
office building is made up of a
couple portable structures and
hence we did not recommend
any envelope measures for the
site.

The City has already installed solar PV panels atop the office building. The lighting in the building uses recessed 2’x4’ linear fluorescent fixtures in two- and three-lamp configurations. Lighting in most spaces is controlled using wall switches; smaller private offices have wall switch occupancy sensors. The building is conditioned using a wallmounted Bard gas-pack unit that is controlled using a programmable thermostat. The restroom faucets are served by an instantaneous gas-fired domestic water heater. The City has already changed out exterior fixtures to LEDs.

Agenda Item #4.2:

ZNE/C PORTFOLIO REVIEW – CITY OF SONOMA 21
CORP YARD – ENERGY EFFICIENCY MEASURES
Install Interior LED Light Fixtures and Occupancy Sensors When Replacing Lighting General lighting in the workshop building
uses one-lamp, hooded industrial fixtures
with 32-watt linear fluorescent lamps. The
conference rooms and workstations in the
building use strip fixtures with two, 32-
watt linear fluorescent lamps in each.

Lighting in all areas is controlled using
wall-mount manual switches.

The office building uses recessed 2’x4’
linear fluorescent light fixtures in either
two- or three-lamp configurations.

Lighting in most spaces in the office
building is controlled using wall-mounted
switches. Private offices in the building
have wall-switch occupancy sensors.

The City should consider replacing the workshop fixtures with high-bay LED lighting. Due to higher efficacy of the LED fixtures (as shown on the following page, picture on the left), the City will be able to use fewer replacement LED fixtures. For other areas using strip linear fluorescent light fixtures, we recommend one-for-one replacement Agenda Item #4.2:

ZNE/C PORTFOLIO REVIEW – CITY OF SONOMA 22
with strip LEDs. We recommend specifying all LED fixtures to be installed in the workshop with fixture-mount occupancy sensors.

As for the office building, we recommend replacing existing recessed 2’x4’ linear fluorescent light fixtures with LED retrofit kits (example shown above, right). Retrofit kits are a cost-effective way of reducing lighting energy consumption when changing out existing recessed linear fluorescent lighting. We recommend installing occupancy sensors in the spaces by zone. Perimeter spaces with access to daylight should have daylighting sensors (as required by Title-24 Code) to further reduce energy consumption.

In addition to consuming much less energy, LED light lamps and fixtures last much longer, requiring less maintenance as compared to the existing linear fluorescent fixtures. Dimming control is also possible.

Agenda Item #4.2:

ZNE/C PORTFOLIO REVIEW – CITY OF SONOMA 23
Install Electric Heat Pump Unit When Replacing Existing Gas-Fired Bard Unit The office building is conditioned using an exterior wall-mounted Bard gas-pack unit that is controlled using a programmable thermostat. The unit itself is 13 years old and nearing the end of its typical useful life. In addition to the unit being gas-fired, the cooling system has a poor EER (energy efficiency ratio) of 9.

We recommend the City install an electric heat pump unit when the existing unit fails. Bard manufactures heat pump units that have a similar footprint as the existing gas-pack. In terms of site energy, newer Bard heat pumps will be at least three times as efficient at heating the space as compared to the existing gaspack. In addition, a newer unit will also be more efficient at cooling (have a higher EER), reducing energy consumed when the unit is in cooling mode. We recommend specifying the newer unit with an active air economizer, to take advantage of Sonoma’s temperate climate.

Replacing the existing unit with an electric heat pump unit will result in energy cost savings as well as reduced energy consumption and carbon dioxide emissions.

Agenda Item #4.2:

ZNE/C PORTFOLIO REVIEW – CITY OF SONOMA 24
Install Electric Heat Pump Domestic Water Heater When Replacing Existing Water Heater at the End of its Useful Life
The restroom faucets in the workshop are served by a 50-gallon, gas-fired domestic water heater. Restrooms in the office building are served by an instantaneous gas-fired domestic water heater.

The existing gas-fired water heaters are functional even though they are past their end-of-useful life.

To meet the City’s carbon neutrality goals, City should replace its existing gas-fired water heaters at both locations with heat pump water heaters when or before the existing units fail.

In terms of site energy, current generation heat pump water heaters are more than twice as efficient as existing gas-fired heaters in producing hot water. Changing to heat pump water heaters will reduce the City’s annual energy bill as well as reducing energy consumption and carbon dioxide emissions.

Agenda Item #4.2:

ZNE/C PORTFOLIO REVIEW – CITY OF SONOMA 25
CORP YARD – ENERGY SAVINGS SUMMARY TABLE
The following table outlines approximate energy and energy cost savings, rough order of magnitude (ROM) installation costs, and simple payback of the proposed measures. Note that since construction costs fluctuate with the economy, costs of raw materials and other factors, we recommend the City obtain precise cost estimates from contractor proposals.
1 Incremental cost of installing an electric heat pump instead of a like for like replacement with a natural gas fired Bard unit. 2 Incremental cost of installing electric heat pump domestic water heater instead of a like for like replacement with a natural gas fired domestic water heater.

Annual Energy & Cost Savings Financial Metrics
Measure
Number Measure Description Demand Savings (kW)
Electricity
Savings
(kWh/yr)
Gas Savings
(therms/yr)
Total Energy
Savings (kWh
equivalent/yr)
Total Cost
Savings
CO2 Savings
(lbs./yr)
ROM
Measure
Cost
Simple
Payback
EEM-1 Install Interior LED Light Fixtures and
Occupancy Sensors 3.9 9,000 - 9,000 $ 1,200 3,700 $ 69,000 58 EEM-2
Replace Existing Gas-Fired Bard Unit with
Heat Pump1
- (3,000) 400 8,720 $ 200 3,400 $ 5,000 25
EEM-3
Install Electric Heat Pump Domestic Water
Heater When Replacing Existing Water
Heater at the End of its Useful Life2
- (500) 70 2,000 $ 30 600 $ 6,000 200

3.9 5,500 470 20,000 $ 1,000 8,000 $ 80,000 80 Agenda Item #4.2: Page 32 of 94 ZNE/C PORTFOLIO REVIEW – CITY OF SONOMA 26

DEPOT MUSEUM - ELECTRIC HEATING OPTION
The City staff mentioned during our kick-off call that the Depot Museum site used to be heated using a gas-fired fan coil unit. The natural gas service to the site was recently cut-off due to a leak in the pipeline, and the Depot Museum cannot operate its gas-fired fan coil unit without natural gas supply. The City staff requested the BayREN team to recommend electric alternatives to this gas-fired equipment at the museum.

Efficient Electric Heater Option for the Depot Museum
Having visited the site and reviewed the original mechanical drawing set for the Depot Museum, a VRF unit with at least 160 kBtu/h of capacity with floor standing indoor fan coils will be an ideal choice for the space.

A floor standing indoor fan coil unit will:
• Require minimal wall penetrations
• Not stratify warm discharge air
• Require minimal installation space
The maximum capacity of typical indoor fan coil unit is 24 kBTU/h, so the Depot Museum will require at least 6 or 7 indoor fan coil units. Each unit or a group of units can be controlled using a wall mounted programmable thermostat or a remote control.

Agenda Item #4.2:

ZNE/C PORTFOLIO REVIEW – CITY OF SONOMA 27
The following aspects of the Depot Museum helped us arrive at the above recommendation:
• 14-15 feet high ceiling on the main floor. With such high ceiling, there’s always a risk of stratification if warm/hot air is delivered from the ceiling.
• Limited attic space means that the new unit needs to be located on the ground. Another advantage of not locating the unit in the attic space is ease of maintenance. • The building has operable windows to bring in fresh air. In addition, the existing HVAC unit has capability to bring in fresh air if the space requires mechanical ventilation. The unit will be able to function without any issues even if the gas-fired furnace section is valved off.

Agenda Item #4.2:

ZNE/C PORTFOLIO REVIEW – CITY OF SONOMA 28

ON-SITE RENEWABLE POTENTIAL
Existing Solar Photovoltaic (PV) System Issues
The City has already installed solar PV systems at the Corp Yard and the Police Department. The Corp Yard system has a capacity of 16 kW while the police department has a capacity of 33 kW. Both systems are currently not generating electricity in accordance to their installed capacity due to malfunctioning components. On further investigation, we found that both PV systems have a malfunctioning Envoy communications unit. We spoke to the contractor that installed the solar PV system at the City (Patt Knoff at SolarCraft) and they mentioned that provided the City gives them authorization, a technician can be dispatched to both sites to replace existing Envoy communications unit. Based on our quick internet search, it appears that the exact malfunctioning Envoy unit is available for $500 plus replacement labor cost.

Agenda Item #4.2:

ZNE/C PORTFOLIO REVIEW – CITY OF SONOMA 29
Solar Photovoltaic (PV) Potential – Police Department
Although the Police Department already has a 33-
kW solar PV system on the roof, it is not enough to
offset all the energy consumed at the site. There
are two possible reasons for this: 1) the existing
solar PV system is not generating enough energy
due to the malfunctioning Envoy communications
unit (discussed above), or 2) the solar PV system
was not sized appropriately to offset all of
building’s energy use.

We recommend that the City first fix existing
issues with the Envoy communications unit. If the
system is unable to produce enough electricity
even after resolution of all the existing issues, then
additional solar PV capacity could be installed in the
parking lot. There is enough space for a system with
23 kW generating capacity, which would be enough
to offset all the energy use at the site after
installing the energy efficiency measures
recommended in this report.

Annual
Production
(kWh/yr)
System Size (kW) Area Available
(Sq. ft.)
Roof Capacity
(Green Area)
35,000 23 1,500
Total 35,000 23 kW 1,500
On-site Solar PV System Opportunities
Agenda Item #4.2:

ZNE/C PORTFOLIO REVIEW – CITY OF SONOMA 30
Solar Photovoltaic (PV) Potential – City Hall
While we understand that the City does not want to
install solar PV on the City Hall due to its history
nature, the Visitors Bureau building has enough space
on the roof to install solar panels. There is room for a system of about 18 kW generating capacity, which is
enough to offset at least 50% of the electricity
consumption at the City Hall after installing the energy efficiency measures recommended in this report.

Annual
Production
(kWh/yr)
System Size (kW) Area Available
(Sq. ft.)
Roof Capacity
(Green Area)
22,000 18 1,200
Total 22,000 18 kW 1,200
On-site Solar PV System Opportunities
Agenda Item #4.2:

ZNE/C PORTFOLIO REVIEW – CITY OF SONOMA 31

PATH TO ZERO NET ENERGY/CARBON
Based on our high-level analysis we conclude that the building has good opportunities to reduce overall energy consumption by installing recommended energy efficiency and electrification measures. As seen from the chart, although the available area to install solar panels is not enough for the site to achieve zero net energy, it will certainly offset half of the remaining energy use.

Agenda Item #4.2:

ZNE/C PORTFOLIO REVIEW – CITY OF SONOMA 32
The Police Department has significant remaining energy use even after installing all our recommended energy efficiency and electrification measures. Once the City resolves the issues with its existing solar PV system, the system may be able to offset the remaining energy use to achieve ZNE. If not, the building has enough space in the parking lot to install additional solar panels to offset the remaining energy use.

Agenda Item #4.2:

ZNE/C PORTFOLIO REVIEW – CITY OF SONOMA 33
Once the City resolves the issues with its existing solar PV system, the system may be able to offset the remaining energy use to achieve ZNE. If not, the building has enough space on the office building and warehouse rooftop to install additional solar panels to offset the remaining energy use.

Agenda Item #4.2:

ZNE/C PORTFOLIO REVIEW – CITY OF SONOMA 34

CONCLUSIONS
Recommended Energy Efficiency, Electrification, and Renewable Energy Measures The City should consider installing the following energy efficiency measures to reduce overall energy consumption:
• Install interior LED fixtures and lighting controls at all sites • Replace existing heat pumps with newer, more efficient units at the City Hall/Visitors Bureau site The office spaces at the Corporation Yard in both the workshop and the modular office building are not constructed very efficiently. While envelope improvements such as increased insulation would not be worthwhile for those buildings, moving those offices to other buildings with more efficient features would likely save the City energy as well as improving comfort and working conditions.

Recommended Zero Net Carbon Measures
When the existing gas-fired HVAC units and domestic hot water heater need replacement, we recommend replacing each with an electric heat pump unit. Installing electrical equipment to heat the space and produce hot water is more efficient, will save energy, and will reduce GHG emissions. Once these measures are completed, all three sites will have significantly reduced carbon emissions and will be able to have zero carbon emissions with the purchase of carbon-free electricity.

Agenda Item #4.2:

ZNE/C PORTFOLIO REVIEW – CITY OF SONOMA 35
Renewable Energy Measures
The Visitors Bureau has enough rooftop space to install 18-kW solar PV system, which will generate approximately 22,000 kWh/yr. This is enough to offset approximately 50% of the site’s electricity consumption after installing the recommended energy efficiency measures.

If the Police Department can’t generate enough electricity after fixing issues with the existing solar PV system, installing additional solar PV capacity in the parking lot will allow the City to offset all remaining energy use at the site. The Corporation Yard’s existing solar panels should generate enough energy once they are repaired to offset the full energy use at the site once recommended improvements are completed. As a result, both the Police Department and the Corporation Yard will be able to achieve ZNE.

Agenda Item #4.2:

Government & K12 Energy
Efficiency Program
2401 E Katella Ave, Suite 300, Anaheim, CA 92806 | T 844.720.3888 | www.public-efficiency.com Project close out
and OBF funds
issued
Customer approves
project scope
PG&E reviews
and approves
OBF loan(s)
Willdan prepares
and submits OBF
loan application(s)
12-16 WEEKS
Customer
implements
project
1 WEEK 3-4 WEEKS 3-4 WEEKS 6-8 WEEKS
City of Sonoma- LED Upgrades
Government & K12 Energy Efficiency Program
Preliminary Energy Assessment Report
Preliminary Financial Summary (5 Sites)1
Total Project Cost $105,175
10-year
Positive Cash Flow Value
$107,515
Out-of-Pocket Cost $0.00
Annual Cost Savings2 $21, 269
Simple Payback 4.9 Years
On-Bill Financing (OBF)
Monthly Payment $1,772
OBF Loan Term 59 Months
Estimated Project Milestones3
PRESENTED TO: WILLDAN PRIMARY CONTACT: DATE:

Chris Pegg
City of Sonoma
[email protected]
707-933-2245
Michelle Villa
Willdan Energy Solutions
[email protected]
714-287-4302
03/04/2022
1 All project financials, including OBF loan terms, are estimated based on the attached scope of work provided by Staples Energy on March 4, 2022. 2 Cost savings are calculated using site-specific kWh rates ranging from $0.16- $0.31 per kWh. 3 Project timelines are estimates and based on typical utility review time for an average OBF project. Customer cannot purchase equipment or implement project until application(s) are approved by the utility and OBF loan documents have been countersigned by PG&E.

Agenda Item #4.2:

Government & K12 Energy Efficiency Program
2401 E Katella Ave, Suite 300, Anaheim, CA 92806 | T 844.720.3888 | www.public-efficiency.com Energy Efficiency Measures (EEMs) Summary
The following measures are potential candidates for the Program. All figures are preliminary estimates.

Annual Estimates
No. Site Measure
Description Comments Energy Savings (kWh)
Natural Gas
Savings
(therms)
Annual Cost
Savings4
[A]
Estimated
Project Cost
[B]
Simple
Payback
Period
=[B]/[A]
1, 2
City Hall/ Visitors
Bureau- Carnegie
Library
Retrofit existing non-LED interior and
exterior lighting with LEDs. Existing
lights will be retrofitted with a TLED +
driver (Type C) when applicable.

Sites combined due to shared meter.
20,350.40 0

$6,308.62 $24,353.07 3.9
3 Police Department

28,608.00 0 $8,296.32 $28,848.08 3.5
4 Fire Department

29,000.00 0

$4,640.00 $32,607.82 7.0
5 Corporate Yard Energy savings are limited due to onsite generation.

12,655.00 0

$2,024.80 $19,366.20 9.6
TOTAL 90,613.14 0 $21,269.74 $105,175.17 4.9
4 Estimated cost savings are calculated using site-specific kWh rates ranging from $0.16- $0.31 per kWh.

Agenda Item #4.2:

City of Sonoma
Agenda Item Summary
Meeting: City Council - Apr 20 2022
Department
Public Works
Staff Contact
Oriana Hart
Agenda Item Title
Adopt a Resolution Approving the 2024 Citywide Slurry Seal as the Project for Fiscal Year 2022-23 Funded by Senate Bill 1: The Road Repair and Accountability Act of 2017 and Authorize the Public Works Department to Submit this Project to the California Transportation Commission.

Summary
Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017, was passed by the Legislature and signed into law by the Governor in April 2017 to address the significant multimodal transportation funding shortfalls statewide. SB 1 increased gasoline/diesel taxes and vehicle registration fees to address basic road maintenance and rehabilitation needs on both state highways and local roads. SB 1 includes accountability and transparency provisions that will ensure the residents of our City are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year.

On August 15, 2018, the California Transportation Commission (CTC) adopted the 2019 Local Streets and Roads Funding Program Reporting Guidelines. The Reporting Guidelines require that pursuant to Streets and Highway Code (SHC) Section 2034 (a)(1), prior to receiving an apportionment of Road Maintenance and Rehabilitation Account (RMRA) funds from the State Controller each fiscal year, local agencies must provide the CTC a list of projects proposed to be funded using RMRA funds pursuant to an adopted resolution of the local agency governing body by May 1st of each year. The resolution must include a description (including locations) of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvements.

In addition, pursuant to SHC Section 2034(b), the City must submit documentation to the CTC detailing the expenditure of those funds for each fiscal year in which an apportionment of RMRA funds is received and upon expenditure of funds. The documentation must include a description and location of each completed project, the amount of RMRA funds expended on the project, the project completion date, and provide an opportunity for the City to report on the progress and expenditures associated with multi-year projects that are not yet complete.

The expenditure report submittal is due by October 1st each year. The expenditure report can differ from the project list submittal mentioned above.

Fiscal Year 2022-23 RMRA Funds
The City is anticipated to receive $249,009 in RMRA funding in Fiscal Year 2022-23, which will enable the City to continue essential road maintenance projects that would not have otherwise been possible without SB 1.

City staff is proposing to combine SB1 Funding from Fiscal Year 2022-23 and Fiscal Year 2023-24 for the 2024 Citywide Slurry Seal Project. This project is a part of the City’s commitment to keeping the City’s streets in a safe and functional condition for multi-modal Agenda Item #4.3:

circulation. The project will include slurry seal street surface treatment for various street and multi-use pathway segments throughout the City of Sonoma.

Slurry seals are cost-effective pavement maintenance. Successive years of collecting pavement condition data shows that it is far more economical to preserve roads than to delay repairs and reconstruct roads. National data indicate that every $1 spent on maintaining the pavement surface saves $5 on major rehabilitation that will be required if the maintenance activities are not conducted. The Metropolitan Transportation Commission has stated that preventive maintenance (such as pavement life-extending surface seals) are where the City will get the most from its money. The 2018 California Statewide Local Streets and Roads Needs Assessment found that the City’s streets are in “good” condition and the revenue received from SB 1 will help us maintain our current condition, and potentially increase the overall quality of our road system over the next decade. The RMRA project list and overall investment in our local street infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials, and practices where possible, will have significant positive co-benefits statewide.

Fiscal Year 2020-21 & 2021-22 RMRA Funds
Based on revenue projections received in January 2022 from the California Department of Finance, the City will receive RMRA funds in the amount of $249,009 in Fiscal Year 2021-22.

This funding and General Funds were dedicated to the construction of the 2022 Citywide Slurry Seal Project for up to seven (14) street segments throughout the City, which generally involve pavement surface treatments (slurry seal).

The 2022 Citywide Slurry Seal Project was adopted by the City Council on March 2, 2020 with the project being funded with Fiscal Year 2020-21 & Fiscal Year 2021-22 SB 1 funds. The project was advertised for bids on April 15, 2022, and bids will be received on May 5, 2022.

The Department of Public Works anticipates submitting a construction contract for award to the City Council in May 2022 and construction is expected to occur in June 2022.

Recommended Council Action
It is recommended the City Council adopt a resolution approving the 2024 Citywide Slurry Seal Project with the project being funded by Fiscal Year 2022 23 SB 1: The Road Repair and Accountability Act of 2017 and authorize the Department of Public Works to submit this project to the CTC.

Alternative Actions
City Council discretion. Please note that adopting a resolution as recommended by City staff is required to receive RMRA funding from SB 1. The City must submit an approved project list to the CTC by May 1, 2022.

Financial Impact
In Fiscal Year 2022-23, the City expects to receive $249,009 in RMRA funding. The funds received are proposed to be used for the 2024 Citywide Slurry Seal Project construction. This Project will be included in the Fiscal Year 2022-23 budget request to the City Council.

Environmental Review Status
Environmental Impact Report
Negative Declaration
Approved/Certified
No Action Required
Agenda Item #4.3:

Exempt
Not Applicable
Action Requested
Attachments
Resolution FY 22-23 SB 1 Slury Seal Project List
Alignment with Council Goals:

INFRASTRUCTURE:

To provide reliable, safe and effective infrastructure (streets and roads, sidewalks, parking and pedestrian safety) throughout the City; maintain the high level of service and reliability of City facilities; monitor, mitigate and reduce community impacts related to development, infrastructure repair, community events or other outside agencies.

Compliance with Climate Action 2020 Target Goals:

Not directly related.

CC:
n/a
Agenda Item #4.3:

City of Sonoma
RESOLUTION #. - 2022

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SONOMA
APPROVING THE 2024 CITYWIDE SLURRY SEAL AS THE PROJECT
FOR FISCAL YEAR 2022- 23 FUNDED BY SENATE BILL 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 AND AUTHORIZE THE

PUBLIC WORKS DEPARTMENT TO SUBMIT THIS PROJECT TO THE

CALIFORNIA TRANSPORTATION COMMISSION
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 to address the significant multi-modal transportation funding shortfalls statewide; and
WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of the City of Sonoma are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and WHEREAS, the City of Sonoma must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and
WHEREAS, the City of Sonoma, will receive an estimated $249,009 in RMRA funding in Fiscal Year 2022-23 from SB 1; and
WHEREAS, this is the sixth year in which the City of Sonoma is receiving SB 1 funding and will enable the City of Sonoma to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and
WHEREAS, the City of Sonoma conducts a public process each year as part of the annual budget adoption to ensure public input into our community’s transportation priorities/the project list; and
WHEREAS, the City of Sonoma used a Pavement Management System (PMS), consisting of approximately 33.79 centerline miles of paved roadways, to develop the SB 1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the community’s priorities for transportation investment; and Agenda Item #4.3:

WHEREAS, the funding from SB 1 will help the City of Sonoma maintain and rehabilitate many streets throughout the City of Sonoma this year and numerous similar projects into the future; and
WHEREAS, the 2018 California Statewide Local Streets and Roads Needs Assessment found that the City of Sonoma’s streets and roads are in “good” condition and this revenue will help us maintain our current condition, and potentially increase the overall quality of our road system over the next decade; and
WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials, and practices where possible, will have significant positive co-benefits statewide.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Sonoma hereby finds the foregoing recitals are true and correct.

BE IT FURTHER RESOLVED that the City Council of the City of Sonoma hereby approves the following project for Fiscal Year 2022-23 funded by SB 1: The Road Repair and Accountability Act of 2017:
2024 Citywide Slurry Seal Project: This project is a part of the City's commitment to keeping the City's streets in a safe and functional condition for multi-modal circulation. The project will include slurry seal street surface treatment for various street segments throughout the City of Sonoma. A draft list of the street segments selected so far for the project is included below (list is subject to change):

Potential 2024 Citywide Slurry Seal Project Recommendation Street Beginning End
Davila Court Eastin Drive Cul de Sac
Eda Court Joaquin Drive Cul de Sac
Fifth Street East Denmark Street Este Madera Lane
Fifth Street East Este Madera Lane East MacArthur Street Fourth Street East Patten Street East Napa Street
Hudson Court France Street Cul de Sac
Jones Street Temp D/E South Engler Street
Jones Street Napa Road 100' s/o Brockman Drive
Junipero Serra Drive Fano Lane Verano Avenue
Knight Street East MacArthur Street Elliot Street
Osenda Court Joaquin Drive Cul de Sac
Second Street East East Spain Street House #327
Sereno Court Avenue Del Oro Cul de Sac
Specifically, the improvements will consist of surface preparation; crack sealing; removal and replacement of pavement striping markings; protection of existing utility structures, curb and gutter, and cross gutter; and other related work. The slurry seal treatment is expected to be completed in 2024 in a combined slurry seal with FY 2023-24 Funding, and to have an estimated life of approximately five years.

Agenda Item #4.3:

BE IT FURTHER RESOLVED that the City Council of the City of Sonoma hereby authorizes the Department of Public Works to submit this project to the California Transportation Commission.

ADOPTED this 20th day of April 2022 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Jack Ding, Mayor
ATTEST:

Rebekah Barr, City Clerk
Agenda Item #4.3:

City of Sonoma
Agenda Item Summary
Meeting: City Council - Apr 20 2022
Department
Planning and Community Services
Staff Contact
David A. Storer, AICP, Director,
Kristina Tierney, Associate Planner
Agenda Item Title
Discuss, Consider, and Take Possible Action to Adopt an Ordinance Amending Sonoma Municipal Code, Title 19, Chapter 19.56 (Permit Implementation, Time Limits, Extensions), Chapter 19.84 (Appeals), and Chapter 19.92 (Definitions) to add a procedure for applicants to request a hearing before the Planning Commission to determine the continued validity of a permit or approval or whether or not a permit or approval has expired or will expire, align the timeline for appeals with current permit implementation standards, and clarify various definitions related to development projects. The proposed amendments are exempt from the California Environmental Act (CEQA) pursuant to Section 15061(b)(3) - General Rule - of the CEQA Guidelines.

Summary
The proposed zoning code amendments were unanimously “Introduced” by the City Council on April 6, 2022. The ordinance’s code amendments represent the continued efforts to simplify and streamline the zoning code (also known as the "Development Code") which has included collaboration and coordination with the City Council’s Zoning Code Ad Hoc Committee (comprised of Vice-Mayor Barnett and Council Member Felder). On March 10, 2022, the Planning Commission unanimously recommended approval of the amendments being presented to the City Council. The proposed amendments make changes to the following Chapters:
• Chapter 19.56 (Permit Implementation, Time Limits, Extensions) • Chapter 19.84 (Appeals)
• Chapter 19.92 (Definitions)
Amendments to Chapter 19.56 would add a procedure for applicants to request a hearing before the Planning Commission to determine the continued validity of a permit or approval or whether or not a permit or approval has expired or will expire. Amendments to Chapter 19.84 would align timelines associated with filing appeals with prior zoning amendments made to Chapter 19.56 which clarified permit implementation dates. Amendments to Chapter 19.92 would add missing definitions and add clarifications for key frequently used terms.

Recommended Council Action
Discuss, Consider, and Take Possible Action to Adopt an Ordinance Amending Sonoma Municipal Code, Title 19, Chapter 19.56 (Permit Implementation, Time Limits, Extensions), Chapter 19.84 (Appeals), and Chapter 19.92 (Definitions) to add a procedure for applicants to request a hearing before the Planning Commission to determine the continued validity of a permit or approval or whether or not a permit or approval has expired or will expire, align the timeline for appeals with current permit implementation standards, and clarify various definitions related to development projects. The proposed amendments are exempt from the Agenda Item #4.4:

California Environmental Act (CEQA) pursuant to Section 15061(b)(3) - General Rule - of the CEQA Guidelines.

Alternative Actions
Council discretion
Financial Impact
Environmental Review Status
Environmental Impact Report
Negative Declaration
Exempt
Not Applicable
Approved/Certified
No Action Required
Action Requested
Attachments

PUBLIC COMMENT ATTACHMENT
Ordinance Amending SMC 19.56, 19.84, 19.92 April 6 2022 Strikethrough of Ord amending SMC April 6 22
Alignment with Council Goals:

Compliance with Climate Action 2020 Target Goals:

CC:
n/a
Agenda Item #4.4:

PUBLIC COMMENT TO THE CITY COUNCIL
OR ONE OF THE CITY’S COMMISSIONS
Any Public Correspondence Received by the City
Regarding an Item that Will be Considered at
a Public Meeting by the City Council or One of Its
Commissions Can be Found on the City’s
CivicWeb Portal at the Following Link.

It is Updated as New Correspondence is Received.
https://sonomacity.civicweb.net/filepro/documents
STAFF CONTACTS:

City Council City Clerk (707) 933-2216
Planning, DRHP, CSEC Planning (707) 933-2204
Agenda Item #4.4:

1 278076.2
City of Sonoma
ORDINANCE NO.

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SONOMA
AMENDING THE SONOMA MUNICIPAL CODE, TITLE 19, CHAPTER

19.56, SECTION 19.56.040(D) (PERMIT IMPLEMENTATION, TIME LIMITS, EXTENSIONS), CHAPTER 19.84, SECTIONS 19.84.030(B),

19.84.040(C) AND 19.84.040(E) (APPEALS), AND CHAPTER 19.92, SECTION 19.92.020 (DEFINITIONS) AND FINDING THAT THE

PROPOSED AMENDMENTS TO THE SONOMA MUNICIPAL CODE

ARE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL ACT
(CEQA) PURSUANT TO SECTION 15061(B)(3) - GENERAL RULE - OF THE CEQA GUIDELINES.

WHEREAS, the California Legislature has declared that there is a severe shortage of affordable housing and has changed laws to expedite the local residential development process; and
WHEREAS, California Governor Gavin Newsom signed several housing bills into law (SB 13, SB 330, AB 68, AB 881, AB 587 and AB 670) in fall of 2019 that amend California Government Code requiring the City to modify local regulations to further facilitate development of housing; and
WHEREAS, the City desires to amend its local land use regulatory process to facilitate the construction of housing to comply with State law; and WHEREAS, the Sonoma City Council and Planning Commission have independently discussed the need for updates to the Development Code (also known as the “Zoning Code”) for greater clarity, consistency and ease of use and understanding; and WHEREAS, on March 10, 2022, the Planning Commission discussed amendments to Chapter 19.56 (Permit Implementation, Time Limits, Extensions), Chapter 19.84 (Appeals), and Chapter 19.92 (Definitions).

WHEREAS, the Planning Commission unanimously recommended that the City Council introduce an ordinance amending Chapters 19.56, 19.84, and 19.92; and WHEREAS, the City Council found this Action to amend the Sonoma Municipal Code to be Exempt from the California Environmental Act (CEQA) pursuant to Section 15061(b)(3) - General Rule - of the CEQA Guidelines prior to taking action; and WHEREAS, on April 6, 2022, the City Council considered amendments to the Sonoma Municipal Code, consistent with the applicable policies of the Sonoma General Plan; and Agenda Item #4.4:

2 278076.2

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SONOMA DOES ORDAIN AS FOLLOWS:

SECTION 1. Amendments to the Sonoma Municipal Code
The Sonoma Municipal Code is hereby amended to read as follows:

A. Section 19.56.040(D) of the Sonoma Municipal Code is amended to read as follows:

D. Hearing on Expiration and/or Validity of Permits or Approvals. At the request of the applicant or permittee, the city planner may schedule a hearing before the planning commission in compliance with SMC Chapter 19.88, Public Hearings, to determine (i) the continued validity of a permit or approval or (ii) whether or not a permit or approval has expired or will expire. The planning commission, and the city council on appeal, if an appeal is filed, may decline, for any reason, to determine the continued validity of a permit or approval or whether or not a permit or approval has expired or will expire. Any applicant or permittee who requests such a hearing and determination shall, pursuant to SMC Section 19.03.060, indemnify, defend, and hold the city harmless from any legal proceeding brought to challenge the planning commission’s and/or city council’s decision, irrespective whether the planning commission and/or city council makes a determination pursuant to this Section

19.56.040.D or declines to make any such determination. In the event of an appeal of the planning commission’s decision pursuant to this section, the city council’s decision shall supersede that of the planning commission.

B. Section 19.84.030(B) of the Sonoma Municipal Code is amended to read as follows:

B. Timing and Form of Appeal. All appeals shall be submitted in writing on a city application form, and shall specifically state the pertinent facts of the case and the basis for the appeal. Appeals shall be filed in the office of the city clerk within 8 business days following the final date of the determination or action being appealed.

C. Section 19.84.040(C) of the Sonoma Municipal Code is amended to read as follows:

C. Joining an Appeal. Only those persons who file an appeal within the 8 businessday appeal period in compliance with SMC 19.84.030(A), Eligibility, shall be considered the appellants of the subject permit. Any person who wishes to join an appeal shall follow the same procedures for an appellant in compliance with Agenda Item #4.4:

3 278076.2
subsection (A) of this section. No person shall be allowed to join an appeal after the end of the 8 business-day appeal period.

D. Section 19.84.040(E) of the Sonoma Municipal Code is amended to read as follows:

E. Effective Date of Appeal Decision. A decision by the commission is effective on the ninth business day after the decision, when no appeal to the decision has been filed with the council. A decision by the council is effective as of the date of the decision. A final decision by the city council with regard to an appeal shall take the form of a resolution.

E. Section 19.92.020 of the Sonoma Municipal Code is amended to add the following definitions:
“Demolition” means the act of tearing down, removing, or replacing an existing building, structure, or other physical improvement. For structures other than buildings (e.g., fences, retaining walls), removal of more than 75 percent of the length or area of the structure shall be considered demolition. For buildings, cumulative removal or substantial modification of more than 25 percent of the linear sum total of a building's exterior walls, counted for all stories, shall be considered demolition of the building. Modification of improvements is considered to be substantial when the work makes structural modifications to the exterior walls of buildings in accordance with the California Building Code, including new shear walls over existing framing and/or the substitution or replacement of existing framing materials. The installation of interior drywall and in-kind replacement of exterior material treatment (e.g., stucco for stucco), regardless of color, is considered substantial modification only when structural modifications are included. The replacement of doors and windows are not considered to be substantial modifications. “Lot Pad Graded Area” means the size of the grading pad supporting the boundaries of the structure’s foundation, vehicle access, parking spaces and graded areas as shown on the approved grading plan.

F. Section 19.92.020, “Garage” or “carport”, of the Sonoma Municipal Code is amended as to provide the following definition:
“Garage” or “carport” means parking space and shelter with solid roof material for automobiles or other vehicles, where the size of the parking space complies with the provisions of Chapter 19.48 SMC, Parking and Loading Standards.

Agenda Item #4.4:

4 278076.2

1. A garage is an attached or detached accessory structure with a door, enclosed on at least three sides.

2. A carport is an attached or detached accessory structure enclosed on no more than two sides.

SECTION 2. Findings for Development Code Amendments.

Pursuant to Section 19.86.070(B) of the Sonoma Municipal Code, the proposed amendments of the development code under this ordinance:

A. Are consistent with the goals, policies, and actions of the General Plan because the amendments the amendments promote and preserve the use of property for housing; B. Would not be detrimental to the public interest, health, safety, convenience, or welfare of the city for the reasons described in the recitals above; C. Comply with the provisions of the California Environmental Quality Act (CEQA) as described in Section 3 below; and
D. Are internally consistent with other applicable provisions of this development code because the amendments allow for an orderly hearing and appeal process for development permits and other entitlements and provide additional detail to the development code’s definitions.

SECTION 3. CEQA
This Ordinance has been assessed in accordance with the authority and criteria contained in the California Environmental Quality Act (CEQA), the State CEQA Guidelines, and the environmental regulations of the city. City Planning Staff has determined that the adoption and implementation of the Ordinance is exempt from further environmental review under the general rule in California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3) that CEQA only applies to projects that have the potential for causing a significant effect on the environment.

As a series of text amendments and additions without any physical project being approved, it can be seen with certainty that there is no possibility that the ordinance will have a significant effect on the environment. The proposed ordinance amendments are therefore exempt from the provisions of CEQA because it does not involve a commitment to any specific project that may result in a potentially significant physical impact on the environment. The City Council concurs in these findings and adopts them as its own. The City Council, therefore, directs that a Notice of Exemption be filed with the County Clerk of the County of Sonoma in accordance with CEQA Guidelines.

SECTION 4. Severability.

If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance for any reason is held to be invalid or unconstitutional by the decision of any court of competent Agenda Item #4.4:

5 278076.2
jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance.

The City Council hereby declares that it would have adopted this Ordinance, and each section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared invalid or unconstitutional.

SECTION 5. Effective Date.

This ordinance shall take effect thirty (30) days after passage thereof.

SECTION 6. Publication.

This ordinance shall be published in accordance with the provisions of Government Code section 36933, subdivision (c)(1).

SECTION 7. This Ordinance Prevails Where There is Conflict.

To the extent that this Ordinance conflicts with any other provision in the Sonoma Municipal Code or city ordinance (urgency or otherwise), policy or regulation, this Ordinance will control.

APPROVED:
__________________________
Jack Ding, Mayor
ATTEST: _________________________
Rebekah Barr, City Clerk
* * * * * *
I HEREBY CERTIFY the foregoing ordinance was duly adopted at a Regular Meeting of the City Council of the City of Sonoma held on the April 20, 2022 by the following vote:

AYES:

NOES:

Agenda Item #4.4:

6 278076.2
ABSENT:

ABSTAIN:

Approved as to form:
________________________
Jeffrey A. Walter, City Attorney
Agenda Item #4.4:

278121.1
A. Section 19.56.040(D) of the Sonoma Municipal Code:

D. Hearing on Expiration and/or Validity of Permits or Approvals. At the request of the applicant or permittee, the city planner may hold schedule a hearing on any proposed expiration of a permit before the planning commission in compliance with SMC Chapter 19.88, Public Hearings, to determine (i) the continued validity of a permit or approval or (ii) whether or not a permit or approval has expired or will expire. The planning commission, and the city council on appeal, if an appeal is filed, may decline, for any reason, to determine the continued validity of a permit or approval or whether or not a permit or approval has expired or will expire. Any applicant or permittee who requests such a hearing and determination shall, pursuant to SMC Section 19.03.060, indemnify, defend, and hold the city harmless from any legal proceeding brought to challenge the planning commission’s and/or city council’s decision, irrespective whether the planning commission and/or city council makes a determination pursuant to this Section 19.56.040.D or declines to make any such determination. In the event of an appeal of the planning commission’s decision pursuant to this section, the city council’s decision shall supersede that of the planning commission.

B. Section 19.84.030(B) of the Sonoma Municipal Code:

B. Timing and Form of Appeal. All appeals shall be submitted in writing on a city application form, and shall specifically state the pertinent facts of the case and the basis for the appeal. Appeals shall be filed in the office of the city clerk within 8 business 15 days following the final date of the determination or action being appealed.

C. Section 19.84.040(C) of the Sonoma Municipal Code:

C. Joining an Appeal. Only those persons who file an appeal within the 8 business 15 day appeal period in compliance with SMC 19.84.030(A), Eligibility, shall be considered the appellants of the subject permit. Any person who wishes to join an appeal shall follow the same procedures for an appellant in compliance with subsection (A) of this section. No person shall be allowed to join an appeal after the end of the 8 business 15 day appeal period.

Agenda Item #4.4:

278121.1
D. Section 19.84.040(E) of the Sonoma Municipal Code:

E. Effective Date of Appeal Decision. A decision by the commission is effective on the ninth business sixteenth day after the decision, when no appeal to the decision has been filed with the council. A decision by the council is effective as of the date of the decision. A final decision by the city council with regard to an appeal shall take the form of a resolution.

E. Section 19.92.020 of the Sonoma Municipal Code:
“Demolition” means the act of tearing down, removing, or replacing an existing building, structure, or other physical improvement. For structures other than buildings (e.g., fences, retaining walls), removal of more than 75 percent of the length or area of the structure shall be considered demolition.

For buildings, cumulative removal or substantial modification of more than 25 percent of the linear sum total of a building's exterior walls, counted for all stories, shall be considered demolition of the building. Modification of improvements is considered to be substantial when the work makes structural modifications to the exterior walls of buildings in accordance with the California Building Code, including new shear walls over existing framing and/or the substitution or replacement of existing framing materials. The installation of interior drywall and in-kind replacement of exterior material treatment (e.g., stucco for stucco), regardless of color, is considered substantial modification only when structural modifications are included. The replacement of doors and windows are not considered to be substantial modifications.
“Lot Pad Graded Area” means the size of the grading pad supporting the boundaries of the structure’s foundation, vehicle access, parking spaces and graded areas as shown on the approved grading plan.

F. Section 19.92.020, “Garage” or “carport”, of the Sonoma Municipal Code:
“Garage” or “carport” means parking space and shelter with solid roof material for automobiles or other vehicles, where the size of the parking space complies with the provisions of Chapter 19.48 SMC, Parking and Loading Standards.

Agenda Item #4.4:

278121.1

1. A garage is an attached or detached accessory structure with a door, enclosed on at least three sides.

2. A carport is an attached or detached accessory structure enclosed on no more than two sides.

Agenda Item #4.4:

City of Sonoma
Agenda Item Summary
Meeting: City Council - Apr 20 2022
Department
Administration
Staff Contact
Lisa Janson, Senior Management Analyst
Agenda Item Title
Adopt a Resolution Approving and Consenting to the Use of City Streets for the July 4th Parade on Monday, July 4, 2022
Summary
Special event permit applications that include requests for the closure of City streets in conjunction with the event must obtain City Council approval of the related street closure.

Because the event involves use of SR 12, the applicant must also obtain permission and an encroachment permit from Caltrans.

The Sonoma Volunteer Firefighters’ Association has requested temporary closure of portions of East Napa Street, Broadway (Highway 12), Spain Street, First Street East and First Street West in conjunction with the 2022 July 4th Parade. Details of the requested street closures are specified in the attached resolution.

Similar to 2019 the event organizer is requesting the use of Spain Street between 1st Street West and 1st Street East to be included in the parade route. The Sonoma Volunteer Firefighters Association is requesting to include the north side of the Plaza for the route in order to provide additional viewing for the spectators. The route will start at the intersection for 1st Street East and Spain Street and proceed down 1st Street East making a right turn on Napa Street, right on 1st Street West, right on Spain Street and then it will cross through the parade and exit down Spain Street and exit towards 2nd Street East. At the corner of Spain Street East and 2nd Street East, the parade entries will have the opportunity to either make a left and head back to the Veteran’s parking lot or exit the route.

The Special Events Committee recommends the following conditions of approval. • Applicant shall contact Police Department and California Highway Patrol to finalize traffic control plan and contract with the Sonoma County Sherriff’s Department for services as required.
• Applicant must provide a sufficient number of parade monitors (in 2019 it was 19). • Applicant to provide contact information for the onsite Parade Manager and Security Advisor to the City of Sonoma Police Department, CHP and the Special Events Manager.
• Applicant shall provide a written request to the Public Works Department for special barricading at least thirty-days prior to the event.
• Applicant shall schedule a meeting with the Streets Supervisor, Police Department and Special Events Manager two weeks prior to go over finalized plans. • Applicant shall provide notice of the event and temporary impediment of free passage of traffic along parade route to all businesses and residents no later than thirty days prior to the event. Special emphasis being placed on the addition of Spain Street to the route.
• Applicant shall comply with City of Sonoma standard insurance requirements.

Agenda Item #4.5:

Recommended Council Action
Adopt the resolution approving the Use of City Streets application and recommending Caltrans approval.

Alternative Actions

1. Approve the request with specified modifications.

2. Deny the request.

Financial Impact
This is a City supported event. Additional costs to the City include the increase in Police services estimated at $17,000 and Public Works estimated at $7,400. Per the City’s Recreation and Community Services Policy, the City waives the special event permit fees for this heritage event as part of the annual budget process.

Environmental Review Status
Environmental Impact Report
Negative Declaration
Exempt
Not Applicable
Approved/Certified
No Action Required
Action Requested
Attachments
Resolution
Street Use Permit _ 4th of July
Alignment with Council Goals:

Not Applicable
Compliance with Climate Action 2020 Target Goals:

CC:

Bob Norrbom, [email protected]
Gary Johnson, [email protected]
Agenda Item #4.5:

City of Sonoma
RESOLUTION # - 2022

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SONOMA APPROVING AND CONSENTING TO THE USE OF CITY STREETS FOR THE JULY 4th PARADE ON MONDAY, JULY 4, 2022
WHEREAS, Sonoma Volunteer Firefighters’ Association has submitted an application to conduct the July 4th Parade, which will involve use of State Route 12; and WHEREAS, the July 4th Parade, scheduled for July 4, 2022, will temporarily impede and restrict the free passage of traffic on State Route 12 between First Street East and First Street West.

NOW THEREFORE BE IS RESOLVED that the City Council of the City of Sonoma as follows:

1. The City Council approves and consents to the street closure associated with the proposed July 4th Parade and recommends approval of and consents to the proposed restriction of State Route 12 upon terms and conditions deemed appropriate and necessary by the State of California, Department of Transportation.

2. The approval of the street closure is subject to the following conditions and limitations:

A. Applicant shall contact Police Department and California Highway Patrol as soon as possible to finalize traffic control plan and contract with the Sonoma County Sherriff’s Department for services as required.

B. Applicant shall provide a written request for special barricading to the Public Works Department at least thirty days prior to the event and meet with the Street Supervisor, Police Departments and Special Events Manager two weeks prior to the event.

C. Applicant shall provide notice of the event and the street closure to all businesses located on First Street East and West (between Spain and the Sonoma Veterans Memorial Building, down Broadway to Patten Street and on all sides of Plaza no later than thirty days prior to the event with the emphasis on the addition of Spain Street to the parade route.

D. Applicant shall comply with City of Sonoma standard insurance requirements.

BE IT FURTHER RESOLVED that the following traffic and parking restrictions necessary to conduct the parade are hereby approved.

1. No parking on Spain Street between 2nd Street East and 2nd Street West between 6am until the conclusion of the parade.

2. No parking on 1st Street East between Blue Wing Dr. and Napa Street between 6am until the conclusion of the parade.

3. No parking on 1st Street West between Depot Park and Napa Street between 6am until the conclusion of the parade.

4. No parking on Napa Street between 1st Street East and 1st Street West between 6am and noon.

Agenda Item #4.5:

5. Traffic will be detoured from State Route 12 at Napa Road, Leveroni Road, MacArthur Street and Andrieux Street and State Route 12 will be closed from Patten Street and McDonnell Street from 9:00 a.m. until conclusion of the parade.

RESOLVED, PASSED, AND ADOPTED this 20th day of April 2022, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Jack Ding, Mayor ATTEST:

Rebekah Barr, MMC, City Clerk
Agenda Item #4.5:

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1 ,|wHl um: I Agenda Item #4.5:

City of Sonoma
No. 1 The Plaza ~ Sonoma CA 95476 éy? 1* PERMIT APPLICATION

FOR USE OF CITY STREETS
Revised 1/20/17
Application Fee:
" n
(Encro 100-00000-000-30203)
Note: Events utilizing any portion of Highway 12 must also obtain permission from Caltrans, District 4, 111 Grand Avenue, Oakland 94612, (510) 286-4404.

Name of Applicant:

Name of Sponsoring Organization:

Address:

Telephone Numbers: Day: Cell:
, _ Email:

Name of Event:

Type of Event
— Mark Appropriate Box
E Run or Walk [—Rally or Assembly l-TParade
F Other
Date(s) of Event:

Street C|osure(s) Requested:
between and from am/pm to am/pm
between _ and
T from am/pm to am/pm
between and from am/pm to am/pm
Complete Description of Event. Using additional sheets if necessary, describe the number of participants; duration of the event; the number, type, size and material of all entries including any floats or banners; the number and type of banners, signs and booths, etc.: Estimated Daily Attendance: if a Sound Ampli?cation is be used, describe the type, location, purpose and hours of use:

Agenda Item #4.5:

In!
IV1}rrn n‘i
City-ofSonoma Permit Application For Use of City Streets _ Page 2
General Conditions
of Approval:

Applicant is responsible for_obtaining permission from -Caltrans for use of any portion of Highway 12. Allfacilities placed upon a City street are subject to continuing safety approval and inspection by the appropriate City departments. A clear path of a minimum width of 20 feet through the length of the portion of roadway being used must be maintained for emergency vehicle access. Obstructions shall not be placed along the curb or the roadway within 10 feet of any ?re hydrant. Allfacilitiesused for the event shall be removed from City streets immediately after_ the close of the event. Allcosts for barricading, traf?c control, street sweeping and clean up shall be borne by the applicant. Applicant willbe required to submit a deposit equal to the amount estimated by the City for services performed by City personnel in relation to the event. The deposit is due no later than two weeks before the ?rst day of the event. if actual costs exceed the amount of the deposit, applicant willbe required to pay the difference. If actual costs are less than thedeposit, the excess willbe returned to applicant or applied to any other fees or charges owed to the City. Applicant must provide a certificate of insurance. and a policy endorsement naming the City of Sonoma as additional insured as described in the City of Sonoma Facility Use Insurance Requirements. ****‘k
I do hereby acknowledge and affirm that all information contained herein is accurate to the best of my knowledge and agree to assume full responsibility and liability for and indemnify, and suits for or by reason of injury to any person or damages to any property of the parties hereto or of the third persons for any and all cause or causes whatsoever on in any way connected with the holding of said event or any act or omission or thing in any manner related to said event and its operation irrespective of negligence, actual or claimed, upon the part of the City, its agents or employees.
-
Applicant’s Signature
D Date
For City Use Only
POLICE DEPARTMENT RECOMMENDATION: Approve —Weny
Amount of Deposit Required: $
COMMENTS:

Authorized Signature Date
PUBLIC WORKS DEPARTMENT RECOMMENDATION:
"" Approve l Deny
COMMENTS: Authorized Signature Date Date Approved by CSEC: Approved by City Council:

Agenda Item #4.5:

City of Sonoma
Agenda Item Summary
Meeting: City Council - Apr 20 2022
Department
Administration
Staff Contact
Rebekah Barr, MMC, City Clerk
Agenda Item Title
Adopt an Ordinance Amending Sonoma Municipal Code 7.25.020 Summary
The City Council introduced this ordinance at their April 6th meeting and approved it for introduction as presented. The ordinance is being presented at this meeting for adoption. The proposed resolution in support of the YES to Protect CA Kids coalition was adopted as Resolution 18-2022.

BACKGROUND
In 2015, the City of Sonoma enacted Ordinance 04-2015 requiring the licensure of tobacco retailers and amending Chapter 7.25. The amended SMC §7.25.020 (H) stated that no tobacco retailer can sell a tobacco product containing, as a constituent or additive, an artificial or natural flavor or an herb or spice, including strawberry, grape, orange, clove, cinnamon, pineapple, vanilla, coconut, licorice, cocoa, chocolate, cherry, or coffee. Tobacco and menthol flavors were specifically excluded.

Senate Bill 793, signed into law on August 28, 2020, was designed to ban the sale of flavored tobacco products and tobacco product flavor enhancers, with exceptions for hookah tobacco, loose leaf tobacco, and premium cigars. The California Fuels & Convenience Alliance opposed SB 793.

The California Coalition for Fairness is campaigning in favor of statewide referendum that is on the November 2022 ballot for to repeal SB 793. Through December 31, 2021, the campaign had received $21.16 million, including $10.33 million from R.J. Reynolds Tobacco Co. and $9.83 million from Philip Morris USA.

The U.S. Surgeon General and the FDA have labeled youth e-cigarette use an "epidemic," and four out of five kids who have used tobacco started with a flavored product. Meanwhile, more than 150,000 Black Americans have died prematurely because of minty-sweet menthol, the original candy-flavored cigarette.

Recommended Council Action
Council discretion.

Alternative Actions
Council discretion.

Agenda Item #4.6:

Financial Impact
There is no financial impact from these actions.

Environmental Review Status
Environmental Impact Report
Negative Declaration
Exempt
Not Applicable
Approved/Certified
No Action Required
Action Requested
Attachments
Ordinance
Alignment with Council Goals:

Not Applicable
Compliance with Climate Action 2020 Target Goals:

CC:
n/a
Agenda Item #4.6:

City of Sonoma
ORDINANCE # _______ - 2022

AN ORDINANCE OF THE CITY OF SONOMA AMENDING
SECTION 7.25.020 (H) OF THE SONOMA MUNICIPAL CODE

TO REMOVE MENTHOL AS AN APPROVED FLAVOR FOR

TOBACCO PRODUCTS
The City Council of the City of Sonoma does ordain as follows:

SECTION I. Section 7.25.020 (H) of the Sonoma Municipal Code is hereby amended to read as follows:

Sec. 7.25.020. REQUIREMENTS AND PROHIBITIONS
(H) FLAVORED TOBACCO PRODUCTS. No Tobacco
Retailer shall sell a Tobacco Product containing, as a
constituent or additive, an artificial or natural flavor (other than tobacco or menthol) or an herb or spice,
including strawberry, grape, orange, clove, cinnamon,
pineapple, vanilla, coconut, licorice, cocoa, chocolate, cherry, or coffee, that is a characterizing flavor of the Tobacco Product or smoke produced by the Tobacco
Product unless (1) the Tobacco Product consists of
package of Cigars contains at least five Cigars or more, or (2) a single Cigar for which the retail price exceeds five dollars ($5.00), or (3) the Tobacco Product
consisting of pipe tobacco, or (4) the package of
chewing tobacco or snuff contains at least five units or more.

SECTION II. Severability. If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance for any reason is held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance, and each section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared invalid or unconstitutional.

SECTION III. Effective Date. This Ordinance shall become effective thirty (30) days from and after the date of its passage.

SECTION IV. Publication.

This ordinance shall be published in accordance with the provisions of Government Code Section 36933(c)(1).

PASSED, APPROVED AND ADOPTED by the City Council of the Agenda Item #4.6:

City of Sonoma this 20th day of April, 2022.
__________________________
Jack Ding, Mayor
ATTEST:
________
________
________
__
Rebekah
Barr,
MMC, City
Clerk
State of California )
County of Sonoma )
City of Sonoma )
I, Rebekah Barr, MMC, City Clerk of the City of Sonoma, do hereby certify that the foregoing ordinance was adopted on this 20th day of April 2022 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

___________________________
Rebekah
Barr,
MMC, City
Clerk
Agenda Item #4.6:

City of Sonoma
Agenda Item Summary
Meeting: City Council - Apr 20 2022
Department
Administration
Staff Contact
Sue Casey, Acting City Manager
Agenda Item Title
Accept the Expenditure Report for the Month of March 2022 Summary
The attached report shows disbursements for the month of March 2022.

Recommended Council Action
Accept report.

Alternative Actions
Council discretion.

Financial Impact
Monthly Payables Report, March 2022
Environmental Review Status
Environmental Impact Report
Negative Declaration
Exempt
Not Applicable
Approved/Certified
No Action Required
Action Requested
Attachments
Monthly Expenditure Report, March 2022
Agenda Item #4.7:

CITY OF SONOMA

MONTHLY PAYABLES REPORT
March 2022
Vendor No Vendor Name Check Date Check Amount
Check No Invoice No Description Reference
00000063 VOYA/ING Financial Services
Electronic Payment Deferred Comp VOYA/ING 03/03/2022 159.98 Deferred Comp VOYA/ING Emplyer 03/03/2022 46.25
Deferred Comp VOYA/ING Emplyer 03/03/2022 3.75
Deferred Comp VOYA/ING 03/03/2022 15.02
Electronic Payment Deferred Comp VOYA/ING 03/03/2022 15.00 Deferred Comp VOYA/ING 03/03/2022 160.00
Deferred Comp VOYA/ING Emplyer 03/03/2022 46.24
Deferred Comp VOYA/ING Emplyer 03/03/2022 3.76
Electronic Payment Deferred Comp VOYA/ING 03/22/2022 160.00 Deferred Comp VOYA/ING Emplyer 03/22/2022 3.75
Deferred Comp VOYA/ING Emplyer 03/22/2022 46.25
Deferred Comp VOYA/ING 03/22/2022 15.00
Electronic Payment Deferred Comp VOYA/ING 03/31/2022 159.99 Deferred Comp VOYA/ING Emplyer 03/31/2022 46.24
Deferred Comp VOYA/ING Emplyer 03/31/2022 3.76
Deferred Comp VOYA/ING 03/31/2022 15.01
900.00
00000066 AFLAC
98440 568152 Short Term Disability Premiums, March 2022 03/22/2022 645.78 645.78
00000068 American International Group (AIG) 03/03/2022
Electronic Payment Deferred Comp AIG/VALIC Flat 03/03/2022 24.99 Deferred Comp AIG/VAL Employer 03/03/2022 10.00
Deferred Comp AIG/VALIC % 03/03/2022 50.13
Deferred Comp AIG/VAL Employer 03/03/2022 115.00
Deferred Comp AIG/VALIC Flat 03/03/2022 255.00
Deferred Comp AIG/VALIC % 03/03/2022 200.50
Deferred Comp AIG/VALIC Flat 03/03/2022 45.01
Electronic Payment Deferred Comp AIG/VALIC Flat 03/03/2022 255.01 Deferred Comp AIG/VAL Employer 03/03/2022 10.01
Deferred Comp AIG/VALIC Flat 03/03/2022 45.00
Deferred Comp AIG/VALIC % 03/03/2022 200.49
Deferred Comp AIG/VAL Employer 03/03/2022 114.99
Deferred Comp AIG/VALIC Flat 03/03/2022 24.99
Deferred Comp AIG/VALIC % 03/03/2022 50.14
Electronic Payment Deferred Comp AIG/VAL Employer 03/22/2022 10.00 Deferred Comp AIG/VALIC Flat 03/22/2022 25.00
Deferred Comp AIG/VAL Employer 03/22/2022 115.00
Deferred Comp AIG/VALIC % 03/22/2022 200.50
Deferred Comp AIG/VALIC Flat 03/22/2022 255.00
Deferred Comp AIG/VALIC % 03/22/2022 50.13
Deferred Comp AIG/VALIC Flat 03/22/2022 45.00
Electronic Payment Deferred Comp AIG/VAL Employer 03/31/2022 114.99 Deferred Comp AIG/VALIC % 03/31/2022 50.13
Deferred Comp AIG/VALIC Flat 03/31/2022 25.00
Deferred Comp AIG/VALIC Flat 03/31/2022 255.00
Deferred Comp AIG/VALIC Flat 03/31/2022 45.00
Deferred Comp AIG/VAL Employer 03/31/2022 10.01
Deferred Comp AIG/VALIC % 03/31/2022 200.50
2,802.52
00000172 Bay Area Barricade Service
98376 0027037 Equipment & Supplies 03/15/2022 32,708.51 32,708.51
Total for Vendor 00000063 (VOYA/ING Financial Services):

Total for Vendor 00000066 (AFLAC):

Total for Vendor 00000068 (American International Group (AIG)):

Total for Vendor 00000172 (Bay Area Barricade Service):
1 of 14
Agenda Item #4.7:

00000215 Boldt Electric Co
98350 9806 Electrical Services 03/03/2022 614.50
614.50
00000292 Caltest Laboratories Inc
98378 630018 Well Testing/Sampling 03/15/2022 924.00
924.00
00000356 City Of Healdsburg
98442 INV14069 MMO Contract, FY21-22 03/22/2022 6,656.09 6,656.09
00000380 Columbia Electric, Inc
98480 8659 Electrical Services 03/31/2022 16,150.00
16,150.00
00000388 Comcast
98353 February 2022 Communications 03/03/2022 85.41
98481 March 2022 Communications 03/31/2022 89.40
174.81
00000446 KLH Consulting Inc
98390 143224 Billable Time 03/15/2022 421.88
143526 Warranty Renewal 03/15/2022 92.61
MSP-143329 DataWatch Services, April 2022 03/15/2022 5,709.00 98489 143654 RAM for HPE DL380Gen10 Host Server 03/31/2022 6,968.73 13,192.22
00000466 Department of Transportation
98381 SL220368 Signals & Lighting Billing, July 2021 - Sept 2021 03/15/2022 7,052.99 SL220669 Signals & Lighting Billing, Oct 2021 - Dec 2021 03/15/2022 3,892.84 10,945.83
00000469 Department of Justice
98335 559741 Fingerprinting Services 03/03/2022 290.00
98484 565501 Fingerprinting Services 03/31/2022 421.00
711.00
00000477 Dewitt's Tire Recycle and Auto Repair
98336 0067171 Sweeper Tire 03/03/2022 296.84
98448 0067153 Used Tire 03/22/2022 88.60
385.44
00000527 State of California Employment Development Dept.

Electronic Payment State Income Tax 03/03/2022 173.51
State Income Tax 03/03/2022 3,841.81
State Income Tax 03/03/2022 495.43
Electronic Payment State Income Tax 03/03/2022 173.51
State Income Tax 03/03/2022 3,966.05
State Income Tax 03/03/2022 454.98
Electronic Payment State Income Tax 03/22/2022 173.51
State Income Tax 03/22/2022 463.01
State Income Tax 03/22/2022 3,807.55
Electronic Payment State Income Tax 03/31/2022 4,672.05 State Income Tax 03/31/2022 177.18
State Income Tax 03/31/2022 455.15
18,853.74
00000535 Eraldi's
98382 14216 Uniform Supplies 03/15/2022 272.50
14219 Uniform Supplies 03/15/2022 239.80
98449 13996 Uniform Supplies 03/22/2022 272.50
14202 Uniform Supplies 03/22/2022 212.28
14203 Uniform Supplies 03/22/2022 239.80
14234 Uniform Supplies 03/22/2022 87.15
1,324.03
Total for Vendor 00000527 (State of California Employment Development Dept.):

Total for Vendor 00000535 (Eraldi's):

Total for Vendor 00000356 (City Of Healdsburg):

Total for Vendor 00000380 (Columbia Electric, Inc):

Total for Vendor 00000388 (Comcast):

Total for Vendor 00000446 (KLH Consulting Inc):

Total for Vendor 00000466 (Department of Transportation):

Total for Vendor 00000469 (Department of Justice):

Total for Vendor 00000477 (Dewitt's Tire Recycle and Auto Repair):

Total for Vendor 00000215 (Boldt Electric Co):

Total for Vendor 00000292 (Caltest Laboratories Inc):

Monthly Payables Report, March 2022 2 of 14
Agenda Item #4.7:

00000589 Corelogic Solutions, Llc
98444 82124028 Assessor Parcel Data Subscription, February 2022 03/22/2022 165.00 165.00
00000642 Friedman's Home Improvement - PW
98337 Parts & Supplies, FC 03/03/2022 178.18
13603725 Parts & Supplies 03/03/2022 32.19
13742700 Parts & Supplies 03/03/2022 150.35
13743635 Parts & Supplies 03/03/2022 87.55
13753162 Parts & Supplies 03/03/2022 22.60
13885301 Parts & Supplies 03/03/2022 26.05
13886375 Parts & Supplies 03/03/2022 38.64
13922699 Parts & Supplies 03/03/2022 73.20
13923814 Parts & Supplies 03/03/2022 29.90
98338 13930739 Parts & Supplies 03/03/2022 633.32
13935172 Parts & Supplies 03/03/2022 9.79
13993419 Parts & Supplies 03/03/2022 41.40
14062171 Parts & Supplies 03/03/2022 302.44
14098257 Parts & Supplies 03/03/2022 12.04
14102436 Parts & Supplies 03/03/2022 20.82
14290789 Parts & Supplies 03/03/2022 97.25
98339 1644420311305 Parts & Supplies 03/03/2022 385.40
1645112698641 Parts & Supplies 03/03/2022 215.57
1645723268346 Parts & Supplies 03/03/2022 239.80
CN-222628 Parts & Supplies 03/03/2022 -108.98
CN-245447 Parts & Supplies 03/03/2022 -73.20
98383 1646781402191 Parts & Supplies 03/15/2022 122.37
98450 1642032581154 Parts & Supplies 03/22/2022 11.97
1643130671773 Parts & Supplies 03/22/2022 6.74
1644354755671 Parts & Supplies 03/22/2022 317.79
1644356967720 Parts & Supplies 03/22/2022 85.02
1644426423558 Parts & Supplies 03/22/2022 17.37
1644427367271 Parts & Supplies 03/22/2022 45.19
1644432851940 Parts & Supplies 03/22/2022 22.63
1644432886653 Parts & Supplies 03/22/2022 5.10
1645557509779 Parts & Supplies 03/22/2022 96.33
1646072068601 Parts & Supplies 03/22/2022 27.08
1646083992484 Parts & Supplies 03/22/2022 59.43
1646758002718 Parts & Supplies 03/22/2022 179.61
3,410.94
00000829 ICMA RC
Electronic Payment Deferred Comp ICMA 03/03/2022 138.74 Deferred Comp ICMA % 03/03/2022 5.21
Deferred Comp ICMA Employer 03/03/2022 25.00
Deferred Comp ICMA Employer 03/03/2022 123.74
Deferred Comp ICMA Employer 03/03/2022 31.25
Deferred Comp ICMA 03/03/2022 2,910.69
Deferred Comp ICMA Employer 03/03/2022 558.51
Deferred Comp ICMA % 03/03/2022 856.02
Deferred Comp ICMA 03/03/2022 36.25
Electronic Payment Deferred Comp ICMA Employer 03/03/2022 98.73 Deferred Comp ICMA % 03/03/2022 858.99
Deferred Comp ICMA 03/03/2022 138.73
Deferred Comp ICMA Employer 03/03/2022 583.51
Deferred Comp ICMA Employer 03/03/2022 25.00
Deferred Comp ICMA 03/03/2022 36.24
Deferred Comp ICMA % 03/03/2022 5.96
Deferred Comp ICMA 03/03/2022 2,910.71
Deferred Comp ICMA Employer 03/03/2022 31.26
Electronic Payment Deferred Comp ICMA 03/22/2022 36.25
Deferred Comp ICMA Employer 03/22/2022 98.74
Deferred Comp ICMA 03/22/2022 2,910.69
Deferred Comp ICMA % 03/22/2022 5.95
Deferred Comp ICMA % 03/22/2022 859.00
Deferred Comp ICMA Employer 03/22/2022 583.51
Deferred Comp ICMA 03/22/2022 138.74
Deferred Comp ICMA Employer 03/22/2022 25.00
Deferred Comp ICMA Employer 03/22/2022 31.25
Electronic Payment Deferred Comp ICMA Employer 03/31/2022 25.00 Deferred Comp ICMA 03/31/2022 2,910.67
Total for Vendor 00000589 (Corelogic Solutions, Llc):

Total for Vendor 00000642 (Friedman's Home Improvement - PW):

Monthly Payables Report, March 2022 3 of 14
Agenda Item #4.7:

Deferred Comp ICMA Employer 03/31/2022 98.75
Deferred Comp ICMA 03/31/2022 36.25
Deferred Comp ICMA 03/31/2022 138.76
Deferred Comp ICMA % 03/31/2022 5.95
Deferred Comp ICMA % 03/31/2022 859.00
Deferred Comp ICMA Employer 03/31/2022 31.25
Deferred Comp ICMA Employer 03/31/2022 583.50
18,752.80
00000833 Ricoh Usa, Inc
98403 105649319 Copier Lease/Maintenance 03/15/2022 228.72 105649319 Copier Lease/Maintenance 03/15/2022 1,372.32
105649319 Copier Lease/Maintenance 03/15/2022 686.16
105740571 Copier Lease/Maintenance 03/15/2022 1,384.35
105740571 Copier Lease/Maintenance 03/15/2022 230.72
105740571 Copier Lease/Maintenance 03/15/2022 692.18
105832793 Copier Lease/Maintenance 03/15/2022 685.90
105832793 Copier Lease/Maintenance 03/15/2022 1,371.80
105832793 Copier Lease/Maintenance 03/15/2022 228.64
105915146 Copier Lease/Maintenance 03/15/2022 212.43
105922450 Copier Lease/Maintenance 03/15/2022 220.93
105922450 Copier Lease/Maintenance 03/15/2022 1,325.59
105922450 Copier Lease/Maintenance 03/15/2022 662.79
98462 105943596 Copier Lease/Maintenance 03/22/2022 287.62 9,590.15
00000901 Kaiser Foundation Health Plan
98389 April 2022 Health Benefits, April 2022 03/15/2022 29,120.59 April 2022 Health Benefits, April 2022 03/15/2022 6,618.49 April 2022 Health Benefits, April 2022 03/15/2022 2,004.44 37,743.52
00001004 Liebert,Cassidy,Whitmore
98452 213805 Legal Services 03/22/2022 429.00
429.00
00001044 Lynx Technologies
98453 9591 GIS Services, February 2022 03/22/2022 520.00 9596 Recharge ESRI Enterprise License, Year 1 03/22/2022 6,071.23 6,591.23
00001262 Quadient Leasing USA, Inc.
98459 N9310946 Lease/Maintenance 03/22/2022 300.26
300.26
00001278 North Bay Monument Inc
98395 15909 Letter/Engraving Services 03/15/2022 4,055.00 98456 15970 Engraving/Lettering Services 03/22/2022 5,375.00 9,430.00
00001306 Nyberg Landscaping
98396 437 Landscaping Services 03/15/2022 525.00
658 Landscaping Services 03/15/2022 525.00
1,050.00
00001315 Office Depot - City
98397 219942920001 Office Supplies 03/15/2022 59.27
225548001001 Office Furniture 03/15/2022 196.19
226466760001 Office Furniture 03/15/2022 722.65
229463628001 Office Supplies 03/15/2022 23.50
229463628002 Office Supplies 03/15/2022 69.91
1,071.52
00001323 O'Reilly Auto Parts
98344 2599-285460 Supplies 03/03/2022 83.85

83.85 Total for Vendor 00001278 (North Bay Monument Inc):

Total for Vendor 00001306 (Nyberg Landscaping):

Total for Vendor 00001262 (Quadient Leasing USA, Inc.):

Total for Vendor 00000829 (ICMA RC):

Total for Vendor 00000833 (Ricoh Usa, Inc):

Total for Vendor 00000901 (Kaiser Foundation Health Plan):

Total for Vendor 00001004 (Liebert,Cassidy,Whitmore):

Total for Vendor 00001323 (O'Reilly Auto Parts):

Total for Vendor 00001315 (Office Depot - City):

Total for Vendor 00001044 (Lynx Technologies):

Monthly Payables Report, March 2022 4 of 14
Agenda Item #4.7:

00001330 AT&T
98374 000017766168 Communications 03/15/2022 428.76
000017766168 Communications 03/15/2022 380.22
98441 000017838092 Communications 03/22/2022 319.50
1,128.48
00001333 Pacific Telemanagement Services
98400 2081336 Payphone 03/15/2022 53.00
2182762 Payphone 03/15/2022 53.00
106.00
00001335 Pace Supply Corp
98398 017500807 Water Meter Supplies 03/15/2022 1,144.68 017500807-1 Water Meter Keys 03/15/2022 65.10
017500807-2 Water Meter Key 03/15/2022 32.55
1,242.33
00001370 CalPERS
Electronic Payment PERS Survivor Benefit 03/03/2022 6.07 CalPERS City Contribution 03/03/2022 1,453.03
CalPERS cost sharing 03/03/2022 1,576.45
CalPERS City Contribution 03/03/2022 8,561.77
PERS Survivor Benefit 03/03/2022 1.63
PERS Survivor Benefit 03/03/2022 28.57
CalPERS 03/03/2022 1,348.70
CalPERS cost sharing 03/03/2022 282.80
CalPERS City Contribution 03/03/2022 503.69
CalPERS 03/03/2022 415.66
CalPERS cost sharing 03/03/2022 87.85
CalPERS 03/03/2022 7,703.91
Electronic Payment CalPERS cost sharing 03/03/2022 87.86 CalPERS cost sharing 03/03/2022 1,648.75
PERS Survivor Benefit 03/03/2022 5.10
CalPERS City Contribution 03/03/2022 503.70
CalPERS City Contribution 03/03/2022 1,162.36
CalPERS 03/03/2022 8,045.91
CalPERS cost sharing 03/03/2022 239.99
CalPERS 03/03/2022 1,149.44
CalPERS 03/03/2022 415.66
PERS Survivor Benefit 03/03/2022 29.54
CalPERS City Contribution 03/03/2022 8,971.82
PERS Survivor Benefit 03/03/2022 1.63
Electronic Payment CalPERS City Contribution 03/22/2022 1,162.33 CalPERS City Contribution 03/22/2022 8,875.91
CalPERS 03/22/2022 415.66
CalPERS City Contribution 03/22/2022 503.69
CalPERS cost sharing 03/22/2022 1,625.64
PERS Survivor Benefit 03/22/2022 5.18
CalPERS cost sharing 03/22/2022 240.00
PERS Survivor Benefit 03/22/2022 29.47
CalPERS 03/22/2022 7,934.27
CalPERS cost sharing 03/22/2022 87.86
PERS Survivor Benefit 03/22/2022 1.62
CalPERS 03/22/2022 1,149.41
Electronic Payment PERS Survivor Benefit 03/31/2022 1.63 CalPERS cost sharing 03/31/2022 1,719.42
CalPERS 03/31/2022 418.51
PERS Survivor Benefit 03/31/2022 5.12
CalPERS 03/31/2022 1,150.50
CalPERS City Contribution 03/31/2022 1,163.26
CalPERS City Contribution 03/31/2022 9,483.46
CalPERS City Contribution 03/31/2022 506.15
CalPERS 03/31/2022 8,373.72
CalPERS cost sharing 03/31/2022 88.45
CalPERS cost sharing 03/31/2022 240.26
PERS Survivor Benefit 03/31/2022 29.52
Total for Vendor 00001370 (CalPERS): 89,442.93
Total for Vendor 00001335 (Pace Supply Corp):

Total for Vendor 00001330 (AT&T):

Total for Vendor 00001333 (Pacific Telemanagement Services):

Monthly Payables Report, March 2022 5 of 14
Agenda Item #4.7:

00001390 Pacific Gas And Electric
98399 Stmnt 02.28.22 Utilities 03/15/2022 6,043.51
Stmnt 02.28.22 Utilities 03/15/2022 2,714.88
Stmnt 02.28.22 Utilities 03/15/2022 356.89
Stmnt 02.28.22 Utilities 03/15/2022 3,507.37
Stmnt 02.28.22 Utilities 03/15/2022 7,171.74
19,794.39
00001449 Public Agency Retirement Services
98458 50228 Defined Benefit, January 2022 03/22/2022 300.00 300.00
00001457 Quincy Engineering Inc
98493 11-S241.00-12 Engineering Services, PN#CIPT1 03/31/2022 1,194.93 1,194.93
00001493 REMIF
98461 April 2022 Medical Insurance Premiums, April 2022 03/22/2022 18,624.30 April 2022 Employee Assistance Program, April 2022 03/22/2022 10.08 April 2022 Employee Assistance Program, April 2022 03/22/2022 11.50 April 2022 Dental Insurance Premiums, April 2022 03/22/2022 4,167.53 April 2022 Employee Assistance Program, April 2022 03/22/2022 1.70 April 2022 Dental Insurance Premiums, April 2022 03/22/2022 191.41 April 2022 Vision Insurance Premiums, April 2022 03/22/2022 770.77 April 2022 Employee Assistance Program, April 2022 03/22/2022 2.84 April 2022 Employee Assistance Program, April 2022 03/22/2022 6.11 April 2022 Dental Insurance Premiums, April 2022 03/22/2022 580.94 April 2022 Employee Assistance Program, April 2022 03/22/2022 4.40 April 2022 Employee Assistance Program, April 2022 03/22/2022 7.71 April 2022 Vision Insurance Premiums, April 2022 03/22/2022 111.02 April 2022 Medical Insurance Premiums, April 2022 03/22/2022 1,022.95 April 2022 Employee Assistance Program, April 2022 03/22/2022 5.68 April 2022 Employee Assistance Program, April 2022 03/22/2022 1.09 April 2022 Employee Assistance Program, April 2022 03/22/2022 11.08 April 2022 Employee Assistance Program, April 2022 03/22/2022 17.47 April 2022 Medical Insurance Premiums, April 2022 03/22/2022 2,169.75 April 2022 Vision Insurance Premiums, April 2022 03/22/2022 28.21 April 2022 Employee Assistance Program, April 2022 03/22/2022 10.79 April 2022 Employee Assistance Program, April 2022 03/22/2022 16.05 April 2022 Employee Assistance Program, April 2022 03/22/2022 1.42 27,774.80
00001537 Santa Rosa Fire Equip Inc
98407 16222272 Fire Extinguishers Maintenance 03/15/2022 122.81 122.81
00001560 Phillips Seabrook Associates
98457 220236 Professional Services 03/22/2022 485.00
485.00
00001564 Sebastiani Building Investors
98345 April 2022 Monthly lease payment 03/03/2022 5,990.00 5,990.00
00001568 SEIU Local 1021
98332 Union Dues 03/03/2022 106.46
Union Dues 03/03/2022 312.57
Union Dues 03/03/2022 38.58
98371 Union Dues 03/03/2022 38.58
Union Dues 03/03/2022 351.58
Union Dues 03/03/2022 67.45
98427 Union Dues 03/22/2022 67.47
Union Dues 03/22/2022 351.56
Union Dues 03/22/2022 38.58
98501 Union Dues 03/31/2022 67.47
Union Dues 03/31/2022 341.13
Union Dues 03/31/2022 38.58
Total for Vendor 00001568 (SEIU Local 1021): 1,820.01
Total for Vendor 00001564 (Sebastiani Building Investors):

Total for Vendor 00001560 (Phillips Seabrook Associates):

Total for Vendor 00001537 (Santa Rosa Fire Equip Inc):

Total for Vendor 00001493 (REMIF):

Total for Vendor 00001390 (Pacific Gas And Electric):

Total for Vendor 00001449 (Public Agency Retirement Services):

Total for Vendor 00001457 (Quincy Engineering Inc):

Monthly Payables Report, March 2022 6 of 14
Agenda Item #4.7:

00001636 Sonoma County Sheriff's Office
98464 9415 Law Enforcement Services, January 2022 03/22/2022 431,865.89 9416 Law Enforcement Services, February 2022 03/22/2022 405,359.00 837,224.89
00001637 Sonoma County Water Agency
98409 22228 Monthly Water Purchases, 1.31.22 - 2.28.22 03/15/2022 128,991.70 128,991.70
00001644 Sonoma Paint Center Inc
98412 Finance Charges 03/15/2022 22.28
00300109 Supplies & Materials 03/15/2022 306.94
329.22
00001665 Sonoma Community Center
98347 April 2022 FY21-22 City Sponsorship/Service Contract 03/03/2022 3,333.33 3,333.33
00001673 Sonoma Valley Chamber of Commerce
98356 April 2022 Business & Economic Vitality Svcs, FY21-22 03/03/2022 10,416.66 10,416.66
00001679 Sonoma Materials Inc
98411 131359 Supplies & Materials 03/15/2022 227.85
98466 130568 Landscaping Supplies 03/15/2022 54.25
130572 Landscaping Supplies 03/15/2022 27.13
130596 Landscaping Supplies 03/15/2022 27.13
130953 Landscaping Supplies 03/15/2022 81.38
130970 Landscaping Supplies 03/15/2022 81.38
130978 Landscaping Supplies 03/15/2022 81.38
130991 Landscaping Supplies 03/15/2022 81.38
131000 Landscaping Supplies 03/15/2022 54.25
716.13
00001684 County Of Sonoma Registrar of Voters
98354 AR-92118 Nov 2, 2021 Consolidated Election 03/03/2022 37,413.34 37,413.34
00001685 Sonoma Valley Visitors Bureau
98358 April 2022 FY21-22, Monthly Payment Per Contract 03/03/2022 8,333.33 8,333.33
00001705 Sonoma Ecology Center
98355 April 2022 FY21-22 City Sponsorship/Service Contract 03/03/2022 2,083.33 98410 28837 Maintenance & Mgmt, Nathanson Oxbow/Demo Garden 03/15/2022 2,517.50 4,600.83
00001706 Sonoma Tourism Improvement Dist.
98413 February 2021 TID Receipts, February 2022 03/15/2022 39,156.41 39,156.41
00001721 County of Sonoma, General Services
98334 FL-1777 Fleet Charges, January 2022 03/03/2022 349.17 FL-1777 Fleet Charges, January 2022 03/03/2022 3,585.37 FL-1777 Fleet Charges, January 2022 03/03/2022 10,380.33 98446 FL-1786 Fleet Charges, February 2022 03/22/2022 14,203.01 FL-1786 Fleet Charges, February 2022 03/22/2022 5,760.76 FL-1786 Fleet Charges, February 2022 03/22/2022 566.67
34,845.31
00001744 State Water Resources Control Board
98416 LW-1036426 Water System Annual Fees 03/15/2022 24,586.32 24,586.32
00001829 Thunderbird Communications Inc
98469 3147 Wonderware Software Support 03/22/2022 4,089.00 3168 Engineering Services 03/22/2022 1,875.00
5,964.00
00001865 Two Brothers Cathodic Services
Total for Vendor 00001829 (Thunderbird Communications Inc):

Total for Vendor 00001706 (Sonoma Tourism Improvement Dist.):

Total for Vendor 00001644 (Sonoma Paint Center Inc):

Total for Vendor 00001637 (Sonoma County Water Agency):

Total for Vendor 00001636 (Sonoma County Sheriff's Office):

Total for Vendor 00001684 (County Of Sonoma Registrar of Voters):

Total for Vendor 00001685 (Sonoma Valley Visitors Bureau):

Total for Vendor 00001705 (Sonoma Ecology Center):

Total for Vendor 00001665 (Sonoma Community Center):

Total for Vendor 00001673 (Sonoma Valley Chamber of Commerce):

Total for Vendor 00001679 (Sonoma Materials Inc):

Total for Vendor 00001721 (County of Sonoma, General Services):

Total for Vendor 00001744 (State Water Resources Control Board):

Monthly Payables Report, March 2022 7 of 14
Agenda Item #4.7:

98418 823 Water Tank Annual Maintenance 03/15/2022 1,275.00 1,275.00
00001883 Universal Building Services
98471 2022-0101 Janitorial Services, January 2022 03/22/2022 149.00 2022-0101 Janitorial Services, January 2022 03/22/2022 2,298.00 2022-0101 Janitorial Services, January 2022 03/22/2022 149.00 2022-0101 Janitorial Services, January 2022 03/22/2022 945.00 2022-0101 Janitorial Services, January 2022 03/22/2022 149.00 2022-0201 Janitorial Services, February 2022 03/22/2022 149.00 2022-0201 Janitorial Services, February 2022 03/22/2022 945.00 2022-0201 Janitorial Services, February 2022 03/22/2022 149.00 2022-0201 Janitorial Services, February 2022 03/22/2022 2,298.00 2022-0201 Janitorial Services, February 2022 03/22/2022 149.00 7,380.00
00001893 U.S. Bank Corp Pmt System
98470 Stmnt 2.10.22 Monthly Credit Card Purchases 03/22/2022 9,960.18 9,960.18
00001895 U.S. Bank PARS Acct #6746022400
98333 PARS 03/03/2022 31.14
98372 PARS 03/03/2022 31.14
98428 PARS 03/22/2022 31.14
98502 PARS 03/31/2022 31.14
124.56
00001912 Verizon Wireless
98422 9899538550 Wireless Communications 03/15/2022 476.56 9899891411 Wireless Communications 03/15/2022 252.88
9899891411 Wireless Communications 03/15/2022 235.82
9899891411 Wireless Communications 03/15/2022 271.45
9899891411 Wireless Communications 03/15/2022 224.23
9899891411 Wireless Communications 03/15/2022 51.74
9899891411 Wireless Communications 03/15/2022 30.81
9899891411 Wireless Communications 03/15/2022 67.44
9899891411 Wireless Communications 03/15/2022 162.60
98498 9901818418 Wireless Communications 03/31/2022 467.89 2,241.42
00001920 Vintage House
98360 August 2021 City Sponsorship/Service Contract 03/03/2022 3,333.33 December 2021 City Sponsorship/Service Contract 03/03/2022 3,333.33 February 2022 City Sponsorship/Service Contract 03/03/2022 3,333.33 January 2022 City Sponsorship/Service Contract 03/03/2022 3,333.33 July 2021 City Sponsorship/Service Contract 03/03/2022 3,333.33 March 2022 City Sponsorship/Service Contract 03/03/2022 3,333.33 November 2021 City Sponsorship/Service Contract 03/03/2022 3,333.33 October 2021 City Sponsorship/Service Contract 03/03/2022 3,333.33 September 2021 City Sponsorship/Service Contract 03/03/2022 3,333.33 98499 Alcalde Reception Room Rental 03/31/2022 700.00
30,699.97
00001928 Boys and Girls Clubs of Sonoma Valley
98351 April 2022 FY21-22, City Sponsorship/Service Contract 03/03/2022 4,583.33 4,583.33
00001975 Wilson's Locksmith
98424 40351 Locksmith Services 03/15/2022 196.02
196.02
00001989 GHD
98451 380-0008384 Professional Services, Proj#12572300 03/22/2022 3,685.01 380-0008443 Professional Services, Proj#12569964 03/22/2022 48,091.50 380-0008449 Professional Services, Proj#11230945 03/22/2022 651.63 380-0008449 Professional Services, Proj#11230945 03/22/2022 1,503.76 380-0008466 Professional Services, Proj#11151105 03/22/2022 490.00 380-0009612 Professional Services, Proj#11151105 03/22/2022 1,078.00 98485 380-0009435 Engineering Services, On Call Services 03/31/2022 9,868.63 380-0009435 Engineering Services, On Call Services 03/31/2022 350.88 380-0009515 Engineering Services, February 2022 03/31/2022 7,931.27 Total for Vendor 00001865 (Two Brothers Cathodic Services):

Total for Vendor 00001975 (Wilson's Locksmith):

Total for Vendor 00001928 (Boys and Girls Clubs of Sonoma Valley):

Total for Vendor 00001920 (Vintage House):

Total for Vendor 00001895 (U.S. Bank PARS Acct #6746022400):

Total for Vendor 00001912 (Verizon Wireless):

Total for Vendor 00001883 (Universal Building Services):

Total for Vendor 00001893 (U.S. Bank Corp Pmt System):

Monthly Payables Report, March 2022 8 of 14
Agenda Item #4.7:

380-0009786 Engineering Services, 2022 Citywide Slurry Seal Proj. 03/31/2022 5,180.88 380-0009812 Engineering Services 03/31/2022 7,006.77
85,838.33
2332 U.S. Department of the Treasury
Electronic Payment Federal Income Tax 03/03/2022 10,557.74 Medicare Employer Portion 03/03/2022 1,482.82
Medicare Employer Portion 03/03/2022 267.70
Federal Income Tax 03/03/2022 553.19
Federal Income Tax 03/03/2022 1,715.17
Medicare Employee Portion 03/03/2022 1,482.82
Medicare Employee Portion 03/03/2022 267.70
Medicare Employer Portion 03/03/2022 81.12
Medicare Employee Portion 03/03/2022 81.12
Electronic Payment Federal Income Tax 03/03/2022 553.23 Medicare Employer Portion 03/03/2022 1,535.36
Medicare Employee Portion 03/03/2022 224.89
Medicare Employee Portion 03/03/2022 81.11
Medicare Employer Portion 03/03/2022 81.11
Federal Income Tax 03/03/2022 10,867.92
Medicare Employee Portion 03/03/2022 1,535.36
Medicare Employer Portion 03/03/2022 224.89
Federal Income Tax 03/03/2022 1,485.92
Electronic Payment Medicare Employer Portion 03/22/2022 227.19 Medicare Employee Portion 03/22/2022 227.19
Federal Income Tax 03/22/2022 1,493.17
Medicare Employee Portion 03/22/2022 81.15
Federal Income Tax 03/22/2022 10,610.73
Medicare Employer Portion 03/22/2022 1,522.29
Medicare Employee Portion 03/22/2022 1,522.29
Medicare Employer Portion 03/22/2022 81.15
Federal Income Tax 03/22/2022 553.20
Electronic Payment Medicare Employer Portion 03/31/2022 81.71 Federal Income Tax 03/31/2022 1,486.74
Medicare Employer Portion 03/31/2022 1,643.68
Medicare Employee Portion 03/31/2022 1,643.68
Medicare Employer Portion 03/31/2022 224.65
Medicare Employee Portion 03/31/2022 81.71
Federal Income Tax 03/31/2022 12,661.73
Medicare Employee Portion 03/31/2022 224.65
Federal Income Tax 03/31/2022 561.64
68,007.72
2348 Bolt
98377 44634 Temporary Staffing, W/E 1.21.22 03/15/2022 109.65 44634 Temporary Staffing, W/E 1.21.22 03/15/2022 712.73 44634 Temporary Staffing, W/E 1.21.22 03/15/2022 749.27 44634 Temporary Staffing, W/E 1.21.22 03/15/2022 548.25 44634 Temporary Staffing, W/E 1.21.22 03/15/2022 438.60 44816 Temporary Staffing, W/E 2.4.22 03/15/2022 548.25
44816 Temporary Staffing, W/E 2.4.22 03/15/2022 438.60
44816 Temporary Staffing, W/E 2.4.22 03/15/2022 749.28
44816 Temporary Staffing, W/E 2.4.22 03/15/2022 712.72
44816 Temporary Staffing, W/E 2.4.22 03/15/2022 109.65
44907 Temporary Staffing, W/E 2.11.22 03/15/2022 137.06 44907 Temporary Staffing, W/E 2.11.22 03/15/2022 790.41 44907 Temporary Staffing, W/E 2.11.22 03/15/2022 438.59 44907 Temporary Staffing, W/E 2.11.22 03/15/2022 890.91 44907 Temporary Staffing, W/E 2.11.22 03/15/2022 575.66 44989 Temporary Staffing, W/E 2.18.22 03/15/2022 773.94 44989 Temporary Staffing, W/E 2.18.22 03/15/2022 438.60 44989 Temporary Staffing, W/E 2.18.22 03/15/2022 564.70 44989 Temporary Staffing, W/E 2.18.22 03/15/2022 126.10 44989 Temporary Staffing, W/E 2.18.22 03/15/2022 819.64 45076 Temporary Staffing, W/E 2.25.22 03/15/2022 350.88 45076 Temporary Staffing, W/E 2.25.22 03/15/2022 106.00 Total for Vendor 2332 (U.S. Department of the Treasury):

Total for Vendor 00001989 (GHD):

Monthly Payables Report, March 2022 9 of 14
Agenda Item #4.7:

45076 Temporary Staffing, W/E 2.25.22 03/15/2022 688.97 45076 Temporary Staffing, W/E 2.25.22 03/15/2022 456.88 45076 Temporary Staffing, W/E 2.25.22 03/15/2022 626.82 12,902.16
2349 Kone Inc
98391 921447494 Elevator Maintenance 03/15/2022 1,281.00 962117240 Elevator Maintenance 03/15/2022 298.86
1,579.86
2386 USABluebook
98421 798921 Supplies 03/15/2022 336.60
336.60
2390 Wine Country Sanitary
98425 T-29244 Sanitary Stations 03/15/2022 970.44
970.44
2432 County of Marin
98482 Right of Way Services, Fryer Creek, April 2020 - Sept 2021 03/31/2022 14,250.00 14,250.00
2513 Sonoma Valley Pest Control
98415 2164415 Pest Control Services 03/15/2022 85.00
2165001 Pest Control Services 03/15/2022 45.00
2165005 Pest Control Services 03/15/2022 85.00
215.00
2541 J.P. Cooke Co
98387 706471 Custom Stamps, Job#1210453 03/15/2022 37.31

37.31 2622 US Bank Voyager Fleet Sys
98420 8693802532209 Fuel 03/15/2022 967.19
967.19
2774 Staples Advantage
98496 3502084213 Office Supplies 03/31/2022 156.14
156.14
2791 California Building Officials
98475 15061 Webinar Registration Fee 03/31/2022 70.00

70.00 2841 Bay Area Air Quality Management District
98375 T136824 Annual Permit Renewal 03/15/2022 463.50
T136824 Annual Permit Renewal 03/15/2022 463.50
927.00
2883 Republic Services of Sonoma County
98402 3871-000025016 Waste/Recycling Services 03/15/2022 104.16 3871-000025016 Waste/Recycling Services 03/15/2022 278.46 3871-000025016 Waste/Recycling Services 03/15/2022 213.90 596.52
2995 Ready Refresh
98401 02B0032628596 Water Delivery/Cooler Rental 03/15/2022 65.44 12B0028300440 Water Delivery/Cooler Rental 03/15/2022 266.06 98460 02B0032628554 Water Delivery/Cooler Rental 03/22/2022 74.61 98494 02C0032628596 Water Delivery/Cooler Rental 03/31/2022 18.43 424.54
3003 County of Sonoma Information Systems
98445 ISD-0000027829 Records Storage Charges, February 2022 03/22/2022 9.00 ISD-0000028145 Telephone/Usage Charges, February 2022 03/22/2022 882.42 891.42
Total for Vendor 2541 (J.P. Cooke Co):

Total for Vendor 3003 (County of Sonoma Information Systems):

Total for Vendor 2622 (US Bank Voyager Fleet Sys):

Total for Vendor 2774 (Staples Advantage):

Total for Vendor 2791 (California Building Officials):

Total for Vendor 2841 (Bay Area Air Quality Management District):

Total for Vendor 2883 (Republic Services of Sonoma County):

Total for Vendor 2995 (Ready Refresh):

Total for Vendor 2348 (Bolt):

Total for Vendor 2349 (Kone Inc):

Total for Vendor 2386 (USABluebook):

Total for Vendor 2390 (Wine Country Sanitary):

Total for Vendor 2432 (County of Marin):

Total for Vendor 2513 (Sonoma Valley Pest Control):

Monthly Payables Report, March 2022 10 of 14
Agenda Item #4.7:

3291 Sonoma Valley Community Communications
98414 6775 PEG Access Channel Ops/Videotaping Services 03/15/2022 1,666.66 1,666.66
3304 Colantuono, Highsmith & Whatley PC
98352 January 2022 Legal Services, January 2022 03/03/2022 641.99 January 2022 Legal Services, January 2022 03/03/2022 55.82 January 2022 Legal Services, January 2022 03/03/2022 19,024.65 98443 February 2022 Legal Services, February 2022 03/22/2022 79.17 February 2022 Legal Services, February 2022 03/22/2022 55.83 February 2022 Legal Services, February 2022 03/22/2022 669.89 February 2022 Legal Services, February 2022 03/22/2022 15,980.16 February 2022 Legal Services, February 2022 03/22/2022 641.99 98479 49099 Legal Services, August 2021 03/31/2022 39.58 37,189.08
3330 Ricoh USA, Inc.
98404 5063771120 Copier Lease/Maintenance 03/15/2022 119.32 119.32
3445 RingCentral Inc
98406 CD_000365132 Communications 03/15/2022 1,786.94
1,786.94
3483 State Controller
98467 FAUD-00003213 Annual Street Report FY20-21 03/22/2022 2,335.14 2,335.14
3564 Hinderliter, de Llamas & Associates
98385 SIN015254 Audit Services (Q3 2021)/Sales Tax Contract Services 03/15/2022 1,544.83 98488 SIN015632 Transaction Tax, Jan - March 2022 03/31/2022 300.00 1,844.83
3632 Kristina Tierney
98417 Reimbursement APA Conference 03/15/2022 1,031.20
1,031.20
3643 Aecom Technical Services, Inc.
98349 2000524473 Professional Services, PN140000 03/03/2022 15,538.75 2000530654 Professional Services, PN140000 03/03/2022 8,627.50 2000541198 Professional Services, PN140000 03/03/2022 1,997.50 2000561733 Professional Services, PN140000 03/03/2022 237.25 2000573466 Professional Services, PN140000 03/03/2022 180.75 2000688815 Professional Services, PN140000 03/03/2022 648.50 27,230.25
3654 Sonoma County Transit
98465 22-15 Sonoma Shuttle - Fare-Free Subsidy, City Share 30% 03/22/2022 2,153.93 2,153.93
3665 Moe Engineering, Inc.
98454 2022058 Engineering Services, PN1211 03/22/2022 71.50 2022059 Engineering Services, PN140046 03/22/2022 2,433.00 2022060 Engineering Services, PN140057 03/22/2022 1,514.00 2022061 Engineering Services, PN140072 03/22/2022 35.75 2022062 Engineering Services, PN140090 03/22/2022 1,532.00 5,586.25
3710 Sonoma Valley Field of Dreams
98357 March 2022 Monthly Payment, Athletic Field Maintenance/Ops 03/03/2022 1,250.00 March 2022 Monthly Payment, Athletic Field Maintenance/Ops 03/03/2022 2,083.33 3,333.33
3717 HdL Software LLC
98384 SIN014681 Payment Services, Period Ending 10/31/2021 03/15/2022 122.73 SIN014806 Payment Services, Period Ending 11/30/2021 03/15/2022 182.92 98486 SIN015510 Payment Services, December 2021 03/31/2022 449.02 754.67
3728 Shred-It USA
Total for Vendor 3643 (Aecom Technical Services, Inc.):

Total for Vendor 3564 (Hinderliter, de Llamas & Associates):

Total for Vendor 3632 (Kristina Tierney):

Total for Vendor 3654 (Sonoma County Transit):

Total for Vendor 3665 (Moe Engineering, Inc.):

Total for Vendor 3710 (Sonoma Valley Field of Dreams):

Total for Vendor 3717 (HdL Software LLC):

Total for Vendor 3291 (Sonoma Valley Community Communications):

Total for Vendor 3304 (Colantuono, Highsmith & Whatley PC):

Total for Vendor 3330 (Ricoh USA, Inc.):

Total for Vendor 3445 (RingCentral Inc):

Total for Vendor 3483 (State Controller):

Monthly Payables Report, March 2022 11 of 14
Agenda Item #4.7:

98408 8001090903 Shredding Services 03/15/2022 51.52

51.52 3763 James Abodeely
98348 Refund Deposit Release, Proj:840 W Napa St, PN190053 03/03/2022 1,032.00 1,032.00
3772 LaTonya Bannister
98474 Reimbursement Travel/Conference 03/31/2022 299.09 299.09
3778 Quadient Finance USA, Inc.
98492 Stmnt 3.1.22 Postage 03/31/2022 2,035.89
2,035.89
3801 California Society of Municipal Finance Officers
98477 200012923 CA Local Budgeting, Part 1, April 27-28 03/31/2022 150.00 150.00
3814 Rincon Consultants, Inc.
98405 33341 Professional Services, PN190058 03/15/2022 2,314.50 2,314.50
4040 Alterity Broker Solutions, Inc.
98473 April 2022 Life Insurance/LTD Premiums, April 2022 03/31/2022 2,189.10 April 2022 Life Insurance/LTD Premiums, April 2022 03/31/2022 88.02 April 2022 Life Insurance/LTD Premiums, April 2022 03/31/2022 327.71 2,604.83
4042 waterTALENT, LLC
98423 3061 Temporary Staffing, W/E 2.6.22 03/15/2022 5,960.00 3076 Temporary Staffing, W/E 2.13.22 03/15/2022 9,089.00 3090 Temporary Staffing, W/E 2.20.22 03/15/2022 5,960.00 3106 Temporary Staffing, W/E 2.27.22 03/15/2022 5,960.00 3122 Temporary Staffing, W/E 3.6.22 03/15/2022 5,960.00 32,929.00
4043 Wittman Enterprises, LLC
98500 22010658 Billing Services, January 2022 03/31/2022 8,257.19 22020658 Billing Services, February 2022 03/31/2022 8,174.07 16,431.26
4053 Melissa Afterman
98373 Rebate Turf Removal Rebate 03/15/2022 1,000.00
1,000.00
4055 Carmela Mondello Hobaugh
98331 PR Batch 03/03/2022 500.00
98426 PR Batch 03/22/2022 500.00
1,000.00
4056 Larbre Well Drilling & Pumps Inc
98392 0061835-IN Maintenance Services 03/15/2022 1,471.37 1,471.37
4060 Tax Collector of Sonoma County
98497 FY20-21 DMV Parking Citations, FY 20-21 03/31/2022 960.00 960.00
4064 Lathem Time Corporation
98393 INV-325171 Annual Software Subscription Renewal 03/15/2022 570.00 570.00
4083 Rush Services, LLC
98495 6877375 Professional Services 03/31/2022 250.00
250.00
Total for Vendor 4040 (Alterity Broker Solutions, Inc.):

Total for Vendor 3814 (Rincon Consultants, Inc.):

Total for Vendor 3778 (Quadient Finance USA, Inc.):

Total for Vendor 3801 (California Society of Municipal Finance Officers):

Total for Vendor 3772 (LaTonya Bannister):

Total for Vendor 3728 (Shred-It USA):

Total for Vendor 3763 (James Abodeely):

Total for Vendor 4053 (Melissa Afterman):

Total for Vendor 4042 (waterTALENT, LLC):

Total for Vendor 4043 (Wittman Enterprises, LLC):

Total for Vendor 4055 (Carmela Mondello Hobaugh):

Total for Vendor 4056 (Larbre Well Drilling & Pumps Inc):

Total for Vendor 4060 (Tax Collector of Sonoma County):

Total for Vendor 4064 (Lathem Time Corporation):

Total for Vendor 4083 (Rush Services, LLC):

Monthly Payables Report, March 2022 12 of 14
Agenda Item #4.7:

4089 Cellhire USA LLC
98379 2991671 Satellite Phone Rental 03/15/2022 50.00
98478 2995028 Satellite Phone Rental 03/31/2022 50.00
100.00
4096 Uline
98419 145127871 Parts & Supplies 03/15/2022 676.33
676.33
4109 Jerry Ruth Wheeler
98361 March 2022 Contract Services, March 2022 03/03/2022 3,100.00 3,100.00
4153 D & D Pipelines, Inc.
98483 #4 Progress Pay #4 03/31/2022 72,394.00
#4 Progress Pay #4 03/31/2022 -3,619.70
68,774.30
4191 Sunrun Installations Services, Inc.
98468 Refund Building Permit Refund, Cancelled Project 03/22/2022 18.00 Refund Building Permit Refund, Cancelled Project 03/22/2022 1.00 Refund Building Permit Refund, Cancelled Project 03/22/2022 -54.00 Refund Building Permit Refund, Cancelled Project 03/22/2022 223.44 188.44
4199 California Consulting, Inc.
98476 5016 Grant Writing Services, March 2022 03/31/2022 4,166.66 4,166.66
4212 North Bay Organizing Project NBOP
98343 Food For All - Comida Para Todos Contribution 03/03/2022 15,000.00 15,000.00
4213 Lauren Borella & John Walker
98342 Refund Deposit Release, Proj: 410 Plum Tree Court, PN140065 03/03/2022 123.00 123.00
4214 David Seyms
98463 Refund Permit Fee Adjustment/Refund 03/22/2022 1.00 Refund Permit Fee Adjustment/Refund 03/22/2022 -62.50
Refund Permit Fee Adjustment/Refund 03/22/2022 16.43
Refund Permit Fee Adjustment/Refund 03/22/2022 30.00
Refund Permit Fee Adjustment/Refund 03/22/2022 19.33
Refund Permit Fee Adjustment/Refund 03/22/2022 13.58
Refund Permit Fee Adjustment/Refund 03/22/2022 0.01
Refund Permit Fee Adjustment/Refund 03/22/2022 119.34
Refund Permit Fee Adjustment/Refund 03/22/2022 150.00
Refund Permit Fee Adjustment/Refund 03/22/2022 -54.00
233.19
4215 Greg Suhr
98359 Refund Deposit Release, Proj: 420 Moll Court, PN140056 03/03/2022 609.00 609.00
4216 Robert Wilson
98362 Refund Deposit Release, Proj:588 1st St W, PN140044 03/03/2022 123.00 123.00
4217 Bill Sikorski
98346 Refund Deposit Release, Proj:725 Broadway, PN140073 03/03/2022 514.00 514.00
4218 Hwa Rang Kwah Napa
98341 Refund Deposit Release, Proj:1247 Broadway, PN140098 03/03/2022 1,833.00 1,833.00
4219 Gary Wang & Associates
98340 Refund Deposit Release, Proj:19191 Sonoma Hwy, PN190026 03/03/2022 244.50 Total for Vendor 4219 (Gary Wang & Associates): 244.50
Total for Vendor 4218 (Hwa Rang Kwah Napa):

Total for Vendor 4199 (California Consulting, Inc.):

Total for Vendor 4191 (Sunrun Installations Services, Inc.):

Total for Vendor 4153 (D & D Pipelines, Inc.):

Total for Vendor 4109 (Jerry Ruth Wheeler):

Total for Vendor 4096 (Uline):

Total for Vendor 4212 (North Bay Organizing Project NBOP):

Total for Vendor 4213 (Lauren Borella & John Walker):

Total for Vendor 4214 (David Seyms):

Total for Vendor 4215 (Greg Suhr):

Total for Vendor 4216 (Robert Wilson):

Total for Vendor 4217 (Bill Sikorski):

Total for Vendor 4089 (Cellhire USA LLC):

Monthly Payables Report, March 2022 13 of 14
Agenda Item #4.7:

4220 Interwest Consulting Group, Inc.
98386 76098 Temporary Staffing, W/E 1.31.22 03/15/2022 14,060.00 14,060.00
4221 Jones Garage Door Co, Inc.
98388 49897 Fire Dept Garage Door Maintenance 03/15/2022 8,528.00 8,528.00
4222 Anthony Navarro
98394 Reimbursement Uniform Supplies 03/15/2022 240.35
240.35
4223 Ron Collier
98380 Reimbursement Supplies, Police Department 03/15/2022 36.81

36.81 4224 National Business Furniture LLC
98455 MK574798-TDQ Office Furniture, Police Station 03/22/2022 5,776.88 5,776.88
4225 Valley of the Moon Water District
98472 Staffing Support Services per Agreement 03/22/2022 1,689.34 1,689.34
4226 Richard Cuneo
98447 Refund Performance Guarantee Deposit 03/22/2022 25,000.00 25,000.00
4227 Peak & Associates, Inc.
98491 Professional Services 03/31/2022 1,235.00
1,235.00
4228 Kathleen Herrera
98487 Refund Performance Guarantee Deposit 03/31/2022 3,800.00 3,800.00
4229 Thomas McDonagh
98490 Refund Cemetery Plot Refund 03/31/2022 14,910.30
14,910.30
Employee Payroll:

Wages/Buyouts 3/3/2022 $95,929.07
Wages/Buyouts 3/17/2022 $95,269.65
3/31/2022 $100,214.98
Total for Emplo $291,413.70
Grand Total: $2,336,057.46
Total for Vendor 4227 (Peak & Associates, Inc.):

Total for Vendor 4228 (Kathleen Herrera):

Total for Vendor 4229 (Thomas McDonagh):

Total for Vendor 4220 (Interwest Consulting Group, Inc.):

Total for Vendor 4221 (Jones Garage Door Co, Inc.):

Total for Vendor 4222 (Anthony Navarro):

Total for Vendor 4223 (Ron Collier):

Total for Vendor 4224 (National Business Furniture LLC):

Total for Vendor 4225 (Valley of the Moon Water District):

Total for Vendor 4226 (Richard Cuneo):

Monthly Payables Report, March 2022 14 of 14
Agenda Item #4.7:

City of Sonoma
Agenda Item Summary
Meeting: City Council - Apr 20 2022
Department
Administration
Staff Contact
Sue Casey, Assistant City Manager
David A. Storer, AICP, Planning & Community
Services Director
Agenda Item Title
Consideration, Discussion, and Possible Action to Adopt a Resolution Re-establishing the Position of City Historian and Rescinding Resolution 04-2008; and Provide Direction to Staff to Commence an Application Process to fill the Vacant Position of City Historian Summary
In 2008, the City Council created the position of City Historian to “assist the City of Sonoma with coordinating the preservation of historical records and resources and maintaining a link between the City’s past, present, and future” (Resolution #04-2008 attached). The City Historian is an honorary, volunteer position that is appointed based on demonstrated knowledge of, and interest in, the history of the City of Sonoma. The position serves at the pleasure of the City Council for a two-year term, with eligibility for reappointment. The resolution establishing the position indicates that the City Historian shall be appointed by the City Council.

In practice, both appointments that have been made to date involved review of applications and interviews by the Mayor and the Mayor Pro Tem (now titled Vice Mayor), who then made a recommendation for ratification by the City Council. Residency in the City of Sonoma is required for the position.

George McKale was appointed to the position of City Historian in 2008 and served in the capacity until his resignation in August 2016 (+/- 8 years). Robert Demler served as City Historian from November 7, 2016, to February 1, 2019 (just over two years). The position has been vacant for approximately three years.

On November 5, 2018, the City Council discussed ideas about roles and responsibilities for the Historian position and directed staff to return with more information. On September 16, 2019, staff received direction to form an Ad Hoc Sub-Committee which subsequently was created but did not convene. On February 16, 2022, staff presented a report with a request from the Sonoma Valley Historical Society to fill the vacant position of City Historian. At that meeting City Council directed staff to return with recommended changes to the position.

Attached is an update to Resolution #04-2008, which will supersede it. It contains the same provisions as the previous resolution except that two of the requirements (Sections 2 and 4) have proposed changes:

1. Section No. 2: Added text after the first sentence. “The Mayor and Vice-Mayor shall review applications and conduct interviews prior to making a recommendation to the City Council to fill the position”.

2. Section No. 4: Candidates to fill the position may be a resident of the City or may live within the boundaries of the Sonoma Valley Unified School District. Section will now read: “The City Historian shall be a resident of the City or live within the boundary of the Agenda Item #6.1:

Sonoma Valley Unified School District during his or her tenure and must be willing to abide by the City of Sonoma Code of Ethics and Values (Resolution No. 25-2001).” All other provisions of Resolution #04-2008 remain as presently constituted but with the new provisions (underlined above) contained/added within the attached new resolution.

Recommended Council Action
Adopt the attached Resolution that rescinds Resolution #04-2008 and implements new provisions and direct staff to seek applicants to fill the vacant position.

Alternative Actions

1. Not adopt the Resolution and provide direction to staff.

2. Council discretion.

Financial Impact
N/A
Environmental Review Status
Environmental Impact Report
Negative Declaration
Exempt
Not Applicable
Approved/Certified
No Action Required
Action Requested
Attachments
Resolution - Historian
04-2008 Resolution City Historian
CC:
n/a
Agenda Item #6.1:

City of Sonoma
RESOLUTION # ______ - 2022

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SONOMA
RE-ESTABLISHING THE POSITION OF CITY HISTORIAN AND RESCINDING RESOLUTION #04-2008 WHEREAS, the City of Sonoma has a rich and colorful history and occupies a place of prominence in the heritage of California; and
WHEREAS, the residents of Sonoma represent a tremendous resource for preserving the City's history and keeping it alive for the present and future generations of Sonomans; and WHEREAS, the City would benefit from the designation of a City Historian to assist the City of Sonoma with coordinating the preservation of historical records and resources and maintaining a link between the City's past, present and future.

NOW, THEREFORE, BE IT RESOLVED:

1. The honorary, volunteer position of City Historian is hereby created.

2. The City Historian shall be appointed by the City Council based on demonstrated knowledge of, and interest in, the history of the City of Sonoma. The Mayor and Vice-Mayor shall review applications and conduct interviews prior to making a recommendation to the City Council to fill the position.

3. The term of office shall be two years, with eligibility for reappointment, serving at the pleasure of the City Council.

4. The City Historian shall be a resident of the City or live within the boundary of the Sonoma Valley Unified School District during his or her tenure and must be willing to abide by the City of Sonoma Code of Ethics and Values (Resolution No. 25-2001)

5. The duties and responsibilities of the City Historian shall include:
a. Coordination of the identification, maintenance and inventory of historical records and artifacts owned by the City of Sonoma.
b. Providing periodic updates to the City Council on the status, care and maintenance of historical artifacts in the City's possession.
c. Assisting with research by the public, City staff, and organizations engaged in historic preservation activities ..
d. When requested, assisting with coordination of City activities which are of historical interest. e. May make recommendations to the City Manager and City Council regarding the preservation of historical resources.
f. Serving as a resource for schools, visitors and others with an interest in the history of the City of Sonoma.
g. May coordinate and host public workshops and lectures regarding the history of the City of Sonoma.
h. Coordinate the responsibility for accepting donations of historical documents and items.

6. When expenses will be incurred in the pursuit of assembling, chronicling and preserving historical material of the City of Sonoma, the City Historian shall request prior approval from the City Manager for payment of such expenses.

7. Resolution #04-2008 is rescinded.

PASSED, APPROVED AND ADOPTED this 20th day of April 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________________
Jack Ding, Mayor
ATTEST:
_______________________________
Rebekah Barr, MMC, City Clerk
Agenda Item #6.1:

City of Sonoma
Agenda Item Summary
Meeting: City Council - Apr 20 2022
Department
Administration
Staff Contact
David J. Ruderman, Assistant City Attorney
Rebekah Barr, MMC, City Clerk
Agenda Item Title
Consideration, Discussion, and Possible Action Regarding Amendments to Sonoma Municipal Code Chapter 2.02, Campaign Contribution Limitations, and Direction on the Possible Changes to the Voluntary Expenditure Ceiling and Contribution Limits or Possible Repeal of Sonoma Municipal Code Chapter 2.02 in Whole so Campaign Contributions Would be Governed by General State Law
Summary
In response to previous Council members’ worries that campaign spending had begun to get out of control and that local citizens would not be able to afford to run for City Council, in 2002 the City enacted its Campaign Contribution Ordinance (codified as Chapter 2.02 of the Municipal Code). This ordinance limits monetary and non-monetary contributions to City Council candidates. These limits are still in place. No person or committee can make a monetary contribution more than $100 or a non-monetary contribution more than $400 to a single candidate.

The ordinance also includes an option for the candidate to voluntarily accept an expenditure ceiling of $10,000. If the candidate does so, s/he can receive contributions of $200 or $800 worth of non-monetary contributions per donor. Other sections of the ordinance refer to the limits applying to individuals rather than spouses’ community property and requires special reporting requirements for contributions made within the 10 days prior to the election.

The City of Sonoma may wish to maintain its own campaign limits to ensure that the financial strength of certain individuals or organizations does not permit them to exercise a disproportionate or controlling influence on the election of City Council Members. However, there is legal risk when campaign contribution limits are too low. Campaign contribution limits that are excessively low restrict the amount of funding available for candidates to run competitive campaigns, often benefiting incumbents or those with more time to solicit and receive contributions.

In 2019, the Legislature enacted Assembly Bill 571 (“AB 571”), which amended the Elections Code and Government Code section 85301 to establish campaign contribution limits for elective city offices in a city in which the local government has not established a campaign contribution limit. Because Sonoma’s City Council enacted Chapter 2.02 of the City’s Municipal Code in 2002, at the present time, AB 571 does not apply to the City of Sonoma.

To combat corruption — or the appearance of corruption — at all levels of government, AB 571 created identical campaign contribution limits for county or city offices as those imposed on candidates for the state Senate and Assembly.

Effective January 1, 2021, for cities without local campaign contribution limitations, the State campaign contribution limit for candidates for city elective offices was $4,900 per election, subject to certain exceptions, and is subject to adjustment every two years by the Fair Political Practices Commission (FPPC) based on changes in the consumer price index. The FPPC has expanded Agenda Item #6.2:

administration and enforcement authority. Violations of default contribution limits within the FPPC’s purview are now punishable as a misdemeanor.

If a local jurisdiction does not adopt its own limitations, in addition to the campaign contribution limit discussed above, all of the following existing state controls will extend to local campaigns:

1. A candidate or a committee controlled by that candidate are prohibited from making contributions in excess of the $4,900 limit to any other candidate for an elective state or local office; (Gov. Code § 85305(a).)

2. A candidate may transfer campaign funds from one controlled committee to another for the same candidate. However, those contributions must be identified using a particular accounting method by donor and the sum of those contributions by the same donor cannot exceed the $4,900 per election limit; (Gov. Code § 85306.)

3. A loan to the candidate’s campaign, including the proceeds of a loan obtained from a commercial lending institution cannot exceed $100,000, and shall not accrue interest; (Gov. Code § 85307.)

4. An officer may establish a committee to oppose the qualification of a recall petition and any recall election. That officer may accept contributions not subject to the contribution limits (i.e., $4,900, $100,000) and voluntary expenditure limits do not apply. After a failure of the petition or the outcome of the recall election, remaining funds are considered surplus and must be spent within 30 days for a specific purpose; (Gov. Code § 85315.)

5. A contribution may be accepted by a candidate after the election as long as it does not exceed the net outstanding election debt and does not exceed the contribution limit for the election; (Gov. Code § 85316.)

6. A local candidate may carry over contributions from one election to subsequent elections for the same office; (Gov. Code § 85317.); and

7. A local candidate may establish separate accounts for primary and general elections, including special elections, and may raise money for a general election before the primary for the same office setting aside the contributions raised before the primary election and use them in the general election. If the candidate is defeated in or withdraws from the primary election, then the funds must be refunded on a pro rata basis after deduction of any expenses associated with the general election. (Gov. Code § 85318.)
It should be noted that AB 571 does not limit the amount of personal funds a local candidate may lend his/her own campaign. (Gov. Code § 85301(e).)
For Consideration
The following cities in Sonoma County and Marin County have imposed local contribution limits (two imposing no limits):

Agenda Item #6.2:

In reviewing the local limits, state limits, and neighboring jurisdictions, City staff has identified three options for the Council to consider.

Those options are as follow:

1. Rescind SMC 2.02 - If the City Council chose to rescind SMC 2.02, City staff would return with an ordinance repealing Chapter 2.02. Campaign contribution limits would default to state requirements including the state contribution limits (currently $4,900 per donor) as set by California Government Code Section 85301 and adjusted bi-annually by the FPPC.

2. Amend SMC 2.02 - Option 2 would require additional direction - Would the expenditure ceiling be maintained? If so, would it be raised? What contribution limits would be set? Would there be a distinction between monetary vs non-monetary? Should the voluntary expenditure ceiling be maintained, but increased? And if increased, to what level?

3. Do Nothing - The limits would remain as they are.

Recommended Council Action
Council discretion.

Alternative Actions
Council discretion.

Financial Impact
There are no financial impacts from either action.

Environmental Review Status
Environmental Impact Report
Negative Declaration
Exempt
Not Applicable
Approved/Certified
No Action Required
Action Requested
Agenda Item #6.2: