Agenda, special meeting — Sonoma City Council, June 1, 2022

City Council:

Jack Ding, Mayor
Kelso Barnett, Vice Mayor
Madolyn Agrimonti
Robert Felder
Sandra Lowe
This meeting will be conducted in person only with no virtual public participation. Members of the public are encouraged to attend the meeting and make public comment.

Emails will continue to be accepted; however, they will not be read aloud at the meeting.

This meeting will not be live streamed; however, the meeting recording will be available after the meeting on the City's CivicWeb Portal (sonomacity.civicweb.net) and YouTube Channel.

SPECIAL MEETING OF THE SONOMA CITY COUNCIL
Emergency Operations Center, 175 First Street West
Wednesday, June 1, 2022
2:00 p.m. Special Meeting
****
AGENDA
Be Courteous - TURN OFF your cell phones and pagers while the meeting is in session.

NOTICE: Mayor Jack Ding has called the City Council into a Special Meeting to discuss only the matters stated on the agenda listed below.

PUBLIC COMMENT AT SPECIAL MEETING: Members of the public shall have the opportunity to address the City Council concerning any item listed on the agenda during consideration of that item, when the Mayor opens public comment. No other items may be discussed at this special meeting.

Page

1. CALL TO ORDER

2. ITEMS FOR DISCUSSION

2.1: Discussion, Consideration and Possible Action to Approve the Fiscal Year 2022-23 City of Sonoma Operating and Capital Improvement Budget by Adopting the Following Resolutions:

1. A Resolution of the City Council of the City of Sonoma and the Successor Agency of the Former Sonoma Community Development Agency Adopting The Fiscal Year 2022-23 City Of Sonoma Operating Budget, Waiving The Annual Allocation To The Public Art Fund For The Fiscal Year 2022-23; Approving Community Fund Programming And “Heritage And Community Event” Fee Waivers If Gatherings Are Allowed To Continue Per Public Health Orders; And Authorizing The Interim City Manager, Or Her Designee To Execute Task Orders For City Engineering Services With CIP Consultants

2. A Resolution of the City Council of the City Of Sonoma Adopting the 2022-27 Five-Year Capital Improvement Program; and Authorizing Capital Project Funds Appropriated and Unspent In Fiscal Year 2021-22 To Be Rolled Into The Fiscal Year 2022-23 Budget

3. A Resolution of the City Council of the City Of Sonoma Establishing The List Of Authorized Positions
RECOMMENDATION: Adopt the Resolutions.
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Agenda Report - Adopt the FY 2022-23 Budget - Pdf

3. ADJOURNMENT
I do hereby certify that a copy of the foregoing agenda was posted on the City Hall bulletin board as legally required. Rebekah Barr, MMC, City Clerk/Executive Assistant. *********************************************************************************************************************************** Copies of all staff reports and documents subject to disclosure that relate to any item of business referred to on the agenda are normally available for public inspection the Wednesday before each regularly scheduled meeting at City Hall, located at No. 1 The Plaza, Sonoma CA. Any documents subject to disclosure that are provided to all, or a majority of all, of the members of the City Council regarding any item on this agenda after the agenda has been distributed will be made available for inspection at the City Clerk’s office, No. 1 The Plaza, Sonoma CA during regular business hours.

If you challenge the action of the City Council in court, you may be limited to raising only those issues you or someone else raised at the public hearing described on the agenda, or in written correspondence delivered to the City Clerk, at or prior to the public hearing.

APPOINTMENTS TO COMMITTEES: The Council may establish and make appointments to a Council committee (made up of two Council Members) with respect to any item appearing on this agenda.

CLOSED SESSION: If action is taken during a Closed Session meeting and is required to be reported the Council will return to Open Session and report out immediately. However, if they are unable to do so due to time constraints, they will report out at the immediately following Regular Council Meeting under "REPORT ON CLOSED SESSION".

MOTION FOR RECONSIDERATION: A Council Member voting with the majority on any item appearing on this agenda may move for reconsideration of that vote provided the motion is in conformance with the rules adopted by the Council governing such motions.

In accordance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk (707) 933-2216. Notification 48-hours before the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

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City of Sonoma
Agenda Item Summary
Meeting: Special City Council - 01 Jun
2022
Department
Administration
Staff Contact
Sue Casey, Assistant City Manager
Agenda Item Title
Discussion, Consideration and Possible Action to Approve the Fiscal Year 2022-23 City of Sonoma Operating and Capital Improvement Budget with the Following Resolutions:

2. A Resolution of the City Council of the City of Sonoma Adopting the 2022-27 Five-Year Capital Improvement Program; and Authorizing Capital Project Funds Appropriated and Unspent In Fiscal Year 2021-22 To Be Rolled Into The Fiscal Year 2022-23 Budget

3. A Resolution of the City Council of the City tf Sonoma Establishing The List Of Authorized Positions
Summary
On May 4, and May 18, 2022, in two special budget study sessions, the Interim City Manager presented the proposed budget for fiscal year (FY) 2022-23, including estimated revenues, recommended appropriations for operations and capital, recommended capital improvement program, and a list of authorized positions. The budget presentations provided an opportunity for the Council to hear a report from the Interim City Manager and staff on their proposed FY 22/23 budgets, discuss key accomplishments, priorities, goals and challenges. The study session also provided an opportunity for City Council to ask questions and provide input on any changes they wanted included in the final budget. The general public was also able to provide input on the proposed budgets.

The City’s FY 2022-23 Operating and Capital Budget is a policy document which sets the financial course for the City of Sonoma and defines the service priorities provided to the community. In accordance with the direction of the City Council, the budget represents an annual spending plan that balances services provided to the community within the limits of available resources. The FY 2022-23 Operating and Capital Budget documents being presented this evening contain all of the necessary elements for the FY 2022-23 budget appropriations and adoption. A final FY 2022-23 comprehensive budget book will be provided to Council on August 17, 2022 at the Council meeting.

The arrival of the COVID -19 pandemic and the resulting Shelter-in-Place orders in March 2020 caused an immediate and dramatic disruption to the community and the local economy, as well as to City of Sonoma services, planning processes, and fiscal condition. Prior to the pandemic, Agenda Item #2.1:

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the City was operating with a balanced budget, strong revenue growth, and an ambitious workplan underway. In March 2020, the intense and rapid economic impacts of the COVID-19 Pandemic and related emergency response efforts required staff to make a rapid shift into emergency management mode, focusing on resident and employee safety, continuation of essential operations, and community relief support as the local economy went into a near shutdown.

The FY 2022-23 budget development included:
• A detailed analysis of the pandemic’s actual impacts on FY 2019-20, FY 2020-21 and FY 2021-22;
• Projected revenue and expenses for FY 2021-22;
• Projections for FY 2022-23; and
• Updating the five-year forecast for the City’s General Fund to understand how the pandemic has affected the City’s use of reserves.

The City Manager Message contained in Attachment A – FY 2022-23 Operating and Capital Budget provides greater detail on the FY 2022/23 budget development process.

With the uncertainty of the current economy and its impacts on our local revenues, the proposed FY 2022-23 budget will be an active “plan” with proactive monitoring and review based on this level of ambiguity and constantly changing information. In preparing the budget, our goal was to restore investments in the City's infrastructure and increase program service levels that were impacted with the two prior fiscal year's reduced budgets. With several vacancies at the management level, organizational structures are being evaluated for optimum efficiencies.

The $1.9 trillion American Rescue Plan Act (ARPA) was enacted on March 10, 2021. At the time the FY 21-22 budget was adopted, it was still unclear as to the exact amount of funding, and when the funds would be received by the City, so revenue was not included in the FY 21- 22 adopted budget. The approximated funding of $2.6 million was discussed at the June 22, 2021 Budget Adoption Hearing and Council decided that the revenue, when received, would be used to offset expenses such that the use of reserves during the previous two fiscal years would be restored. The first half of the $2.6 million in funding ($1.3 million) was received on July 13, 2021. The FY 2021-22 mid-year budget adjustments included an increase in revenues of $1.3 million. There are restrictions on the use of this revenue. The second half of the funding will be received in July 2022. The funds cannot be used to directly replenish reserves but the funding can be allocated to offset projects and expenses currently budgeted in the FY 2022-23 General Fund budget.

The proposed FY 2022-23 budget for the City of Sonoma and the Sonoma Successor Agency includes a combined Operating and Capital Improvement Program (CIP) Budget of $38,626,069. The proposed General Fund budget is $23,629,236 including transfers. With FY 21/22 General Fund revenues projected to be $25,514,945, ($3.8m more than originally budgeted, which includes $1.3m in ARPA funds).

It is important to remember that the proposed budget is a plan. The City Council can modify and adapt the budget as we proceed through the fiscal year. The FY 2022-23 Budget will be an active "plan" with proactive monitoring and review.

The FY 2022-23 proposed budget includes the five-year Capital Improvement Plan which outlines planned projects to maintain the City’s infrastructure and community assets and the potential funding sources for these projects.

Agenda Item #2.1:

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These are unprecedented times in many ways, including for City budgeting. The size, scope, and duration of economic and financial impacts of the pandemic/response are difficult to predict.

Although there is no consensus on what the future will bring, our goal as an organization is to provide an informed assessment for use in making financial decisions, to communicate transparently with our community, and to adapt as needed to continue to serve our residents and business within available resources.

While it is important to set a course of action, it is equally important to be able to adjust along the way. More than ever before, budgeting is an ongoing process, with an increased frequency and emphasis on monitoring and modification.

The FY 2022-23 budget before Council this evening is a simplified document, but as mentioned previously, it contains all of of the necessary elements for the FY 2022-23 budget appropriations and adoption. Staff is in the process of preparing a final budget book that will contain the approved FY 2022-23 appropriations along with a more comprehensive overview of City services and projects for the fiscal year beginning July 1, 2022. It will also contain a revenue summary, expenditure summary, reserve summary, program budgets with FY 2021-22 accomplishments, FY 2022-23 goals, along with projected actuals. The FY 2022-23 Budget Book will be provided to Council on August 17, 2022 at the Council meeting.

Recommended Council Action
Staff recommends City Council adopt the three resolutions approving the FY 2022-23 Operating and Capital budget, the 2022-27 Five-Year Capital Improvement Program, establish the list of authorized positions, and authorizing the City Manager and/or designees with implementation actions.

Alternative Actions
Council discretion.

Financial Impact
Adoption of the Budget will allow for continued operation of the City. The specifics are outlined in the attached proposed FY 2022-23 Operating & Capital budget.

Environmental Review Status
Environmental Impact Report
Negative Declaration
Exempt
Not Applicable
Approved/Certified
No Action Required
Action Requested
Attachments
Staff Report Attachment A
01 Resolution - Budget Adoption
01 Attachment A
02 Resolution - Five Year CIP
02 Attachment A
03 Resolution - Budget Authorized Positions
03 Exhibit A
Agenda Item #2.1:

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CITY MANAGER MESSAGE
Fiscal Year 2022/23 OPERATING & CAPITAL BUDGET
June 1, 2022
To Mayor Ding and Members of the City Council:

On behalf of the City staff, I am pleased to present to you the Fiscal Year 2022/23 Operating and Capital Budget for the City of Sonoma.

The City’s Operating and Capital Budget is a policy document which sets the financial course for the City of Sonoma and defines the service priorities provided to the community. The budget document provides a comprehensive overview of City proposed services and projects for the fiscal year that begins July 1, 2022. The budget identifies the City’s organizational structure and staffing, includes program descriptions and recent accomplishments, provides an overview of the City’s financial condition, and summarizes budget priorities and issues.

Overview
The budget for the City of Sonoma and the Sonoma Successor Agency for FY 2022/23 includes a combined Operating and Capital Improvement Program (CIP) Budget of $38,719,925.75. This budget represents a spending plan that balances the need to be responsive in providing services to residents, businesses, and visitors within the limits of available resources.

In March 2020, the City issued an emergency proclamation in response to the worldwide coronavirus pandemic, activated the City’s EOC, responded to numerous public health orders and shelter-in-place requirements, and began assisting with recovery for City businesses and the community at large. The City moved to have some staff working from home and adjusted new communication and business operations for the public. City staff also provided extensive support to the Food Security Task Force, Hearts for Art, business information and assistance, the Sonoma Valley SAFE program, and general business reopening and recovery.

Public Works continued daily maintenance of City streets, bike paths, parks, cemeteries, and our water system while following complex coronavirus safety protocols, supported food distribution sites and Farmers Markets, and followed the changing orders for access and use of City parks and open space. In addition, management staff began analyzing and preparing financial planning documents to help problem solve through the uncertainty brought on by the pandemic and how it would affect the City’s revenues for the next few years.

With its tourism-based local economy, the City of Sonoma relies heavily on revenues that were significantly impacted by the pandemic. While FY 19/20 began with a balanced budget, steep drops in hotel and sales taxes for the 4th quarter (April – June) led to an estimated revenue shortfall of more than $2M. In May 2020, the City Council approved a plan to reduce expenditures by cutting spending wherever Attachment A
1 Agenda Item #2.1:

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possible and deferring one-time projects. With these cuts, actuals for FY 19/20 (unaudited) show a yearend operating deficit of approximately $316,000, which will be funded with financial reserves.

After using a projected $316,000 of reserves in FY 19/20, General Fund Reserves at the beginning of FY 20/21 totaled $9.0 million. The FY 20/21 General Fund adopted budget assumed a further use of $2 million to balance the budget, which would have drawn down reserves to $7.0 million by June 30, 2021. Projected actuals for FY 20/21 indicate there will be a year-end operating deficit of approximately $1.2 million. This deficit, which is approximately $800,000 less than the FY 20/21 budgeted deficit, will reduce reserves to $7.8 million at June 30, 2021.

About Reserves. To meet the challenge of balancing the budget in this time of extreme economic uncertainty, the adopted budget for FY 20/21 used a combination of spending reductions and a drawdown of reserves. Council and staff felt that the use of reserves was an appropriate and important part of the budget solution for the pandemic emergency affecting the City’s financial situation.

As a result of years of fiscal prudence, the City has developed healthy financial reserves, which function as savings accounts or “rainy-day” funds. The portion of this “rainy-day” fund that is designated for Emergency Reserve helps fund the costs of responding to a major fire, earthquake, or pandemic. The Operating Reserve portion is designated to help mitigate the effects of economic downturns on City services and allow time to adjust operations accordingly. Any remaining portions of the reserve balance are available for one-time projects and to restore the emergency and operating reserves to their target levels.

Optimism and Signs of Recovery. The FY 21/22 budget was prepared and adopted when much of the pandemic related economic impacts on the City’s tourism-based economy was still unknown. Although the COVD-19 vaccine had just been made available to many, indoor dining limitations were being lifted, and hotels were seeing increases in bookings as visitors were anxious for the in-person experiences such as wine-tasting, eating out and shopping, the risks of another COVID-19 variant, surge, possible fire, and smoke related shutdowns were all considered as the budget was prepared. Therefore, the original FY 21/22 budget had very conservative tourism related revenues for sales tax and transient occupancy tax, (TOT).

The $1.9 trillion American Rescue Plan Act (ARPA) was signed into law on March 11, 2021. At the time the FY 21/22 budget was adopted, it was still unclear as to the exact amount of funding, and when the funds would be received by the City, so the revenue was not included in the adopted Budget. The approximated funding of $2.6 million was discussed at the June 22, 2021 Budget Adoption Hearing and Council decided that the revenue, when received, would be used to offset expenses such that the use of reserves during the previous two fiscal years would be restored. The first half of the $2.6 million in funding ($1.3 million) was received on July 13, 2021. The second half of the funding will be received in July 2022. The FY 21/22 mid-year budget adjustments include an increase in revenues of $1.3. There are restrictions on the use of this revenue. The funds cannot be used to directly replenish reserves, but the funding can be allocated to offset projects and expenses currently budgeted in the FY 21/22 General Fund budget.

The first half of FY 21/22 saw dramatic increases in both sales tax and TOT, with TOT seeing the most significant growth. FY 21/22 year-end projections are indicating actual revenues may be approximately $3.8 million more than originally budgeted, (this includes the $1.3 million in ARPA funding), with TOT and Sales Tax providing the additional increases. Projected expenditures show an increase of $447,629 over the original budget. This increase is primarily due to a Fire District labor agreement increase of $139,110 and an increase of $198,310 for the 1% TOT transfer out to the Housing Trust Fund, (which is a direct offset to the TOT revenue increase). The Fire District labor cost increase will be partially offset by a revenue increase of $95,753 that the City received from the Office of Emergency Services (OES) for the use of a City owned Fire truck during the 2021 Fire Season. 2 Agenda Item #2.1:

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Based on FY 21/22 year-end projected General Fund revenues of $24,178,262, (18.96% more or $3,853,932) and projected General Fund expenditures of $22,308,986, (2.05% more or $447,629), than originally budgeted, it appears there will be an excess of revenue over expense of $1,869,276. Although this surplus is in part due to the Federal Stimulus ARPA funding of $1,318,588, it certainly reflects the continued and pronounced economic recovery from the COVID-19 pandemic and is in contrast to the original and conservative FY 21/22 budget, which forecasted a use of $1,537,026.92 of reserves. As there are restrictions on the use of the $1.318,588 ARPA funding, it will be allocated to offset allowable projects and expenses currently budgeted in the FY 21/22 General Fund budget. The $1.8 million surplus will then be apportioned to replenish the General Fund Reserve balance.

Moving to today, the FY 22/23 budget development included:
• A detailed analysis of the pandemic’s actual impacts on FY 19/20 and FY 20/21; • Projections of revenue and expense for FY 21/22; and
• Updating the five-year forecast for the City’s General Fund to understand how the pandemic affected the City’s use of reserves and to determine when the City will begin to see a recovery and return to a balanced operating budget.

General Fund Five-Year Forecast
A multi-year General Fund forecast is an important tool for informing decisions that affect long-term financial sustainability. A year ago, with the FY 21/22 budget, staff prepared and included the presentation of a five-year forecast to assist the City Council with its decision process for the FY 21/22 proposed budget.

A Financial forecast is:
• A way to identify trends in revenues and expenditures to see impacts and plan for adjustments over time.
• A tool to inform decision making affecting long-term financial sustainability. • Dynamic (regularly updated based on new information)
• A starting point or baseline
A Financial forecast is not:
• A budget
• A labor relations plan
• A one-time endeavor
• "What Will Be”
Although the City’s financial outlook is constantly evolving based on new information and actions that were taken to deal with ever evolving public health orders, the Forecast provides a framework for identifying trends and critical issues and serves as a baseline for budget decisions and financial planning.

To be clear, a Forecast and its assumptions are based on the best information available at the time, however today’s health and economic emergencies create unprecedented levels of uncertainty.

The Forecast reflects informed estimates by city staff and consultants regarding trends in revenues and expenditures. There are a significant number of unknowns and new information that may affect the Forecast arrives on a weekly if not daily basis.
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There are reasons for optimism.
• Tourists have returned to Sonoma in full force. Hotels reported close to 80% occupancy rates for July through November 2021, (the busy season), close to 60% occupancy during the slower months of December 2021 through March 2022 with April 2022 back up to 82% occupancy.

Predictions for May – June 2022 are at 80% or above.
• Hotels are reporting a return of corporate bookings as well as international travelers. • Although staffing remains a major problem for the restaurants and hotels, there has been a slight increase in eligible employees returning to the workforce. • While new COVID-19 cases are on the rise, the overall level of hospitalizations remains very low at this time.
• Event bookings for the Plaza have returned to pre-pandemic levels. • By many metrics, the U.S. economy is chugging along at a healthy clip. The latest readings on some key economic indicators are all good — unemployment is low, quarterly profits are high, home construction is up, retail sales continue to grow, and the gross domestic product showed solid growth.
• Despite the recent increase in fuel costs, the state's hospitality and tourism industries will benefit from the "huge pent-up demand for travel" now that few COVID-related restrictions remain in effect.

There are also reasons for prudence.
• There are still unknowns with COVID-19 and future variants. • Drought is a major issue in CA and wild-fire potential is strong. • The recent surge in inflation, caused by supply chain issues and the war in Ukraine, could eventually trigger a downturn in the economy.
• In response to the rise in inflation, the Federal Reserve is starting to raise interest rates making it more expensive to borrow money.
• The Federal Reserve’s goal with higher interest rates is to apply the brakes to an increasingly growing economy and inflation and to hopefully forestall a recession. • Some leading economists are predicting a recession, even with the Federal Reserve’s intervention, but most feel it will not occur until late 2023 or early 2024, and that it will only be a mild downturn in the economy.

Further details are in the General Fund Five-Year Forecast and in the Financial Summary Portion of the budget.

FY 22/23 GENERAL FUND OPERATING BUDGET
Overall
The General Fund Operating budget for the City of Sonoma for FY 22/23 is $23,629,236 including transfers.

Table 1 is a summary chart for the FY 22/23 General Fund Budget.

Table 1 - FY 22/23 General Fund Budget Summary
Revenues $25,514,945
Expenditures $23,629,236
Surplus $1,885,709
FY 22/23 Budget - General Fund
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Strategy
It is important to remember that a budget is a plan. The City Council can modify and adapt the budget as we proceed through the fiscal year.

The FY 22/23 Budget will be an active “plan” with proactive monitoring and review. Currently the City is in negotiations with SEIU Local 1021, its only represented group. The SEIU and the Non-Represented Executive, Management, Administrative and Confidential MOUs expire 06/30/22. As negotiations are not yet complete, a 3.5% salary increase, and a 5% medical benefit increase was added to the FY 22/23 budget as a placeholder.

In preparing the budget, our goal was to continue to restore investments in the City’s infrastructure and increase program service levels that were impacted with the two prior fiscal year’s reduced budgets. With several vacancies at the management level, organizational structures are being evaluated for optimum efficiencies. A new Assistant to the City Manager classification was added to the FY 22/23 budget to provide much needed support to the City Manager. The Administrative Services Director/Assistant City Manager classification, although budgeted, is not being filled at the present time. An organizational review of both the Finance and Public Works Divisions will be completed early in the fiscal year to determine optimum levels of staffing for each of those divisions. Any changes to staffing/classifications will be brought back to Council for review and if needed budget modifications.

General Fund Revenues
As FY 21/22 has seen dramatic increases in both sales tax and TOT, with TOT seeing the most significant growth and FY 21/22 year-end projections are indicating actual revenues may be approximately $3.8 million more than originally budgeted, (this includes the $1.3 million in ARPA funding), mid-year budget adjustments were made to increase revenues so that forecasts for FY 22/23 were based on actual revenues. In order to accurately reflect changes in FY 21/22 to FY 22/23 budgets, the FY 21/22 amended budgeted revenues are used in the analysis below.

The City of Sonoma’s General Fund revenue forecast is driven primarily by property tax, transient occupancy tax (TOT) and sales taxes. Property tax for FY 22/23 is projected to be $308,595 more than the final amended FY 21/22 budgeted revenue of $4,643,155. Regular property tax is increasing by 6.41%.

With a tourism-based local economy, the City of Sonoma is reliant on hotel and sales taxes which represent 51% of the City’s General Fund budget. The City Sales Tax expert, HdL, is forecasting revenue from regular plus Public Safety Sales Tax at $3,888,829 and Measure V Sales Tax at $2,887,770. The combined total of $6,776, 599 is $210,269 more than the amended FY 21/22 combined budgeted Sales Tax revenue of $6,566,330.

For FY 22/23 Staff is projecting TOT of $6,359,254 which is $168,355 or 3% more than the amended FY 21/22 budgeted revenue. (This revenue total includes the 1% TOT that is transferred to the Housing Trust Fund which is shown as a transfer out of the General Fund.) FY 21/22 TOT Projected Actuals of $6,190,899 is running 33% above the Pre-Pandemic “normal” revenue. (FY 20/21 and FY 21/22 TOT budgets used the pre-pandemic level FY 19/20 actual revenue for July - February as the benchmark or “normal”, as TOT at that point was tracking at 5% above FY 18/19 levels.)
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Table 2 below shows FY 22/23 projected General Fund revenue by type.

Table 2 – FY 22/23 Revenue Estimates by Type
Table 3 shows some of the FY 22/23 General Fund key revenue increases/(decreases) as compared to the FY 21/22 amended General Fund Budget:

Table 3 - General Fund Key Revenue Increase/ (Decreases) General Fund Expenditures
As a service organization, the majority of the City’s costs are for staffing (either city employees or service contracts, such as police and fire). For FY 22/23 with several vacancies at the management level, organizational structures are being evaluated for optimum efficiencies. A new Assistant to the City Manager classification was added to the FY 22/23 budget to provide much needed support to the City Manager. The Assistant to the City Manager will perform a wide variety of highly responsible, complex, and diverse advanced level professional duties; will serve as a liaison between the City Manager’s Office and the general public, committees, community organizations, and other governmental agencies; will provide a wide variety of complex and responsible administrative and professional duties for the City Manager and City Council; relieve elected officials of administrative work including investigating and answering complaints and providing assistance in resolving operational and administrative problems; and will manage the City’s Affordable Housing operations and activities and oversee City’s efforts to implement affordable housing projects. The Administrative Services Director/Assistant City Manager classification, although budgeted, is not being filled at the present time. An organizational review of both the Finance and Public Works Divisions will be completed early in the fiscal year to determine optimum Revenue Type FY 22/23 Budget
Transient Occupancy Tax (TOT) $6,359,254
Property Taxes $4,951,750
Sales Tax (General, public safety) $3,888,829
Measure V Local Sales Tax $2,887,770
EMS-Ambulance Billing Revenue $2,275,000
Fees & Charges for Services $1,016,430
Franchise Tax $533,159
Business License Tax $380,000
Federal Grants (ARPA) $1,318,588
Other Revenues $1,904,165
Total Revenue $25,514,945
Revenue Type
Key Revenue
Increases/
(Decreases) for FY
22/23
Transient Occupancy Tax (TOT) $168,355
Property Taxes $308,595
Sales Tax (General, public safety) $149,401
Measure V Local Sales Tax $60,868
EMS-Ambulance Billing Revenue $175,000
Fees & Charges for Services $308,596
Franchise Tax $113,159
Transfers In $132,534
Total $1,416,508
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levels of staffing for each of those divisions. Any changes to staffing/classifications for those divisions will be brought back to Council for review and if needed budget modifications.

The FY 22/23 also includes two promotions. A part-time Management Analyst in the City Managers office was promoted to a part-time Senior Management Analyst/PIO and a full-time Administrative Clerk in the Police Department was promoted to an Administrative Assistant.

Currently the City is in negotiations with SEIU Local 1021, its only represented group. The SEIU and the Non-Represented Executive, Management, Administrative and Confidential MOUs expire 06/30/22. As negotiations are not yet complete, a 3.5% salary increase, and a 5% medical benefit increase were added to the FY 22/23 budget as placeholders. When negotiations are completed, any bargained salary and/or benefit increases will be handled with budget amendments. Other wage changes allow for step increases for new employees and for employees not yet at top step.

Major increases within the General Fund budget for FY 22/23 include $551,189 to the SVFRA contract (details follow under Public Safety), $289,417 in Salaries and Wages (which are detailed above), $382,175 in Property Services (this category includes Contract Services – which are detailed under Public Safety and Community Activities), and a $147,921 increase in costs associated with paying for the City’s modest unfunded pension liability. Importantly, there also are critical one-time expenses proposed. These items are:
• $25,000 To complete the cloud-based electronic permitting software implementation • $145,100 Budgeting/accounting software
• $30,000 Cloud-based records archive and public portal software • $30,000 Homelessness Expert Contractor
• $32,000 Plaza Tree Assessment and Major Maintenance
• $35,000 Climate Action Consultant
• $18,000 SEIU Compensation Study
Table 4 shows FY 22/23 expenditures for the General Fund. More detailed information regarding revenues, expenditures and reserves is included in the Financial Summary portion of the budget.

Table 4 -FY 22/23 General Fund Expenditures
Expenditure Type
FY 22/23
Expenditures
Current Staffing (Salaries & Benefits) $4,634,618
Sheriff Contract & Operating Costs $5,089,745
Fire/EMS Contract & Operating Costs $6,343,413
Other Professional/Contractual Services $1,144,390
Payments On Accrued PERS Liability (UAL) $1,329,412
Other Operating Costs $4,847,658
Transfer to Capital Improvement Program $240,000
Total General Fund Operating Expenditures $23,629,236
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Public Safety
Over 50% of the City’s General Fund budget is invested in Police and Fire/EMS services via contracts and operating costs. For FY 22/23, the Sheriff’s Office is proposing a 3% increase over the original FY 21/22 budget totaling $5,907,816.30. This increase includes salaries and benefits to add a new Community Oriented Policing and Problem-Solving Deputy, (COPPS), who will be uniquely dedicated to work one-onone with community members to resolve issues currently facing the City. This position is not included in the County Sheriff’s Contract for Police Services. Instead, this will be paid through a separate contract with the Sheriff’s office. The total cost for the COPPS Deputy is $317,032, $254,70 is salary and $62,330 is overhead. The City will be paying 66% of the salary - $168,104 and the Sheriff’s office will 34% - $86,599.

The Sheriff’s office is also paying all the overhead costs of $62,330. (This position is included in the Property Services category of the Police Budget.) A few of the assignments this Deputy will handle include coordinating with California State Parks to bring solutions to the “Casa Grande” parking lot, collaborating with the City Events Manager to provide security for City events, working with Sonoma Overnight Support, Field of Dreams and the Ecology Center to ensure our un-housed community are provided services, collaborate with Sonoma Valley Unified School District to provide security and vulnerability checks at all of the schools, building relationships with parents, staff and students, and bicycle patrol to interact positively with community members and other community issues.

The FY 22/23 proposed budget for the Fire District is increasing by $589,358 over the amended FY 21/22 budget. The increases include $347,849 for the Fire District contract which is due to negotiated labor cost increases and $203,340 for the three SAFER (Staffing for Adequate Fire and Emergency Response) grant employees assigned to Sonoma (offset by a transfer from the IGT Fund 796), and an increase in PERS UAL of $47,672.

Community Activities
Recognizing the significant role that recreational and community services programs play in enhancing the overall health and well-being of its citizens, the City has regularly provided funding and financial support to non-profits providing these services in Sonoma. A few years ago, the City organized funding of recreation and community services into a Recreation & Community Services program and created agreements with key non-profits to recognize this outsourcing partnership. In FY 21/22 support to these funding was restored to the FY 19/20 Pre-pandemic levels.

Due to the importance of these community services, staff recommends that the City continue to support our Core Recreation providers such as Vintage House, Boys & Girls Club, Sonoma Community Center, Sonoma Ecology Center, and Field of Dreams in the following manner:
• Continue funding for our Core Recreation providers at the same level as FY 21/22.
• Add donation of $7,500 for 4th of July fireworks. 4th of July activities is also supported with fee waivers and overtime costs for police services.
• No changes to fee waiver policies for Citysponsored events, although some may not be held this year.
• No change recommended in financial support to
Sebastiani Theatre Foundation, Fare Free Transit
program and student artist scholarships.
• Add $30,000 funding for Homelessness Expert
Contractor
8 Agenda Item #2.1:

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New this year to the Community Services Budget is how the City allocates water billing for all City operations. The City supplies water at no cost or dramatically reduced costs to a number of our community partners. For FY 22/23, the City will account for water expenses of our community partners that are provided at a reduced cost or free of charge in the Community Activities budget under Utilities. These expenses are categorically distinct from the City’s other utility expenses as each is the result of a memorialized agreement between the City and these community partners and the term and magnitude of our obligations in those agreements should be recognized and reviewed annually when budgets are developed. The total subsidy of $50,260 is detailed in the Community Activities budget narrative.

Key Projects and Initiatives
As always, the City Council’s initiatives were a key consideration during development of this budget. This budget provides financial support for maintaining our core service levels in public safety and public works, partnering with local non-profits to provide recreational and other community services, protecting our community assets, enforcing City codes, and increasing our focus on preparing for emergencies.

Each year, there are one-time expenditures included in the budget. Table 5 is a list of items that are included in the proposed FY 22/23 Budget (some of which have been mentioned previously in this message).

Table 5
Item FY 22/23 Notes
Photgraphic artwork-council
chambers $5,000
To complete refurbishing of Council Chambers - City
Council budget
SEIU Compensation Study $18,000 City Manager's Budget
Plaza tree assessment and major
maintenance $32,000
Public Works Parks Operations (Carryover from FY
21/22)
Climate Action Consultant $35,000 Planning Budget
Homelessness Expert Contractor $30,000 Community Activities Budget Cloud-based records Archive
Software $30,000

which will include a public portal - NonDepartmental budget Cloud-based permitting $25,000

software to replace manual permitting system -
Non-Departmental budget
New budgeting/accounting
software $145,100
Upgrade budgeting/accounting software - NonDepartmental budget Total $320,100
9 Agenda Item #2.1:

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Capital Improvement Budget
Our local economy and daily life rituals depend on reliable infrastructure to deliver our water, circulate our vehicles and bicycles, protect our creeks, and prevent flooding by removing excess water through storm drains. Maintenance and reinvestment in infrastructure is costly, and if deferred, becomes even more expensive. Historically, the City’s redevelopment agency was the major funder of capital infrastructure improvements for our community. The State’s elimination of redevelopment has created a large financial hole for Sonoma that continues to impact us.

The Capital Improvement Program (CIP) is a planning document to support our safe, healthy, and vibrant community through investment in public infrastructure throughout the City. The CIP includes projects to improve the City's streets, sidewalks, bikeways, and storm drainage; water system; parks and open space; cemeteries; and City buildings. Table 6 is the FY 22/23 General Fund funding for CIP projects.

Table 6 - Total Funding Request by Project for Fiscal Year 22/23 Capital Improvement Program – General Fund Only
Additional Revenue Sources
• Federal Assistance - The $1.9 trillion American Rescue Plan Act was enacted on March 10, 2021.

Among other things, the ARPA will provide the City of Sonoma approximately $1.3 million in funding for FY 22/23. With the one-time Federal Relief Funding the City will have a projected FY 22/23 General Fund Operating surplus of $1,885,709. The $1.3 ARPA funding has not yet been programmed for FY 22/23. City Council will be conducting a Council Retreat in August 2022 to discuss goals for the FY 22/23 and potential uses of the ARPA funding.

CIP #
FY 22/23 ACTIVE

PROJECTS
FY 22/23 NEW

FUNDING

REQUEST
T-4
Citywide Sidewalk
Inspection &
Repair Program $60,000 Annual program
T-5
Ongoing Pavement
Rehab & Water
Service
Replacement $50,000
SUBTOTAL $110,000
PARKS: Making Life Better
P-6
Montini Trail
Connection &
Enhancement
Project $30,000
P-8
Olsen Park
Improvement
Project $30,000
P-9
Depot Park
Renovation/Chase
Bio Offset $50,000
SUBTOTAL $110,000
BF-8
Depot Park
Museum HVAC $20,000
SUBTOTAL $20,000
TOTAL TRANSFERS TO CIP FOR FY 22/23 $240,000
TRANSPORTATION: Keeping Sonoma Moving Safely
BUILDINGS & FACILITIES: Maintaining Critical Assets
10 Agenda Item #2.1:

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• Cannabis Tax – A Cannabis Business Tax was approved by the voters in November 2020. The City’s first Cannabis Dispensary opened in April 2022. The FY General Fund Five-Year Forecast includes $150,000 in Cannabis tax revenue for FY 22/23 and $25,000 for each year after. This is most likely a very conservative forecast which will be updated once revenue is actually received.

Conclusion -- Setting a Course, Remaining Flexible.

These past few years have been unprecedented times that has made is very difficult for City budgeting.

The size, scope, and duration of economic and financial impacts of the pandemic/response were difficult to predict. Although there is no consensus on what the future will bring, our goal as an organization is to provide an informed assessment to you for use in making financial decisions, to communicate transparently with our community, and to adapt as needed to continue to serve our residents and business within available resources.

While it is important to set a course of action, it is equally important to be able to adjust along the way.

More than ever before, budgeting is an ongoing process, with an increased frequency and emphasis on monitoring and modification.

The City of Sonoma benefits from a history of fiscally conservative Council leadership and of community support for local revenues, which helped to position the City of Sonoma to sustain the economic impacts of the COVID-19 pandemic. Many of the organizational improvements made in the past several years to our emergency preparedness capabilities, financial management systems, and community information channels have helped us greatly in managing the current crisis. We have a City workforce that is committed, responsive, and adaptable. While many challenges remain, Sonoma is well positioned to make its way along the road ahead.

Team Sonoma
Our staff is to be commended for
the many outstanding and selfless
accomplishments of these past
difficult and unprecedented years.

Some but not all are listed in this
budget.

In particular, I want to acknowledge
the entire Finance Team led by Liz
Garcia, Deputy Finance Director, for their expertise and dedication in preparing this budget and also the Public Works team headed by Mike Berger, Public Works Director, Chris Pegg, Operations Manager and Oriana Hart, Public Works Project Manager, who all continue to polish our 5-year Capital Improvement Program.

I am thankful for the leadership and hard work of the City Council. I am also extremely proud of the Management Team and rank-and-file employees that support the Sonoma community. As to the team I’ve been honored to manage, I am so impressed with their dedication, professionalism, and the teamwork that is authentically conveyed on a daily basis to our customers. Sonoma is a special place to live and work and it is an honor to work in partnership with the City Council, the community, and our employees to maintain Sonoma’s quality of life.

Respectfully submitted,
Sue Casey
Interim City Manager
11 Agenda Item #2.1:

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CITY OF SONOMA / SUCCESSOR AGENCY

OPERATING, CAPITAL PROJECTS,

ENTERPRISE, SPECIAL REVENUE, INTERNAL SERVICE, DEBT SERVICE AND AGENCY FUNDS FY 22/23 ALL FUNDS EXPENSE
Expenditure Category FY 22/23
Budget Expenditure Category FY 22/23 Budget
GENERAL FUND - OPERATING: SPECIAL REVENUE FUNDS:

City Council (41001) $131,655 Public, Educational & Govt PEG (202) $55,000 City Clerk (41002) $422,144 C.O.P.S. Grant (217) $102,100 City Manager (41003) $1,126,590 Gas Tax (302) $300,000
Finance (41004) $903,954 SB-1 Road Maintenance (303) $249,009 Legal Services (41005) $337,848 Transportation Measure M (313) $100,000 Police (42101) $6,169,852 Parks-in-Lieu/Quimby Act (314) $0 Fire/EMS (42201) $7,252,378 Parks Measure M (315) $155,000 Public Works Admin (43020) $379,418 Parks-Proposition 68 (316) $185,015 Public Works Streets (43022) $1,005,622 EMS Equipment Replacement (521) $79,500 Public Works Parks (43023) $1,307,652 Grants Restricted (630) $1,102,743 Planning (43030) $1,068,656 Pool Scholarship (715) $25,000 Building (43040) $729,196 Housing Trust Fund (732) $0
Community Activities (43101) $924,659 Inter-Govt Transfer IGT (796) $861,800 Successor Agency (43199) $195,189 Cemetery Endowment (504) $50,000 Non-Departmental (43200) $885,403 INTERNAL SERVICE FUNDS:

Subtotal General Fund - Operating (100) $22,840,216 MIS (601) $551,930 General Fund Transfer Out (43999) $789,021 Vehicle & Equipment Replacement (603) $536,000 Total General Fund - Operating (100) $23,629,237 Long Term Building Maintenance (610) $305,000 CAPITAL PROJECTS: DEBT SERVICE FUNDS:

Streets/Transp/Drainage Cap Projs (301) $230,000 CREBS (495) $41,749 Parks & Facilities Capital Projects (304) $120,000 POB (498) $0 Water Utility - Capital Projects (512) $467,500 AGENCY FUNDS:

ENTERPRISE FUNDS: Successor Agency ROPS (391) $2,630,651 Cemetery (501) $483,145 TOTAL ALL EXPENSES $38,719,922
Water Utility Operating (510) $6,459,543
12 Agenda Item #2.1:

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CITY OF SONOMA / SUCCESSOR AGENCY

OPERATING, CAPITAL PROJECTS,

ENTERPRISE, SPECIAL REVENUE, INTERNAL SERVICE, DEBT SERVICE AND AGENCY FUNDS FY 22/23 ALL FUNDS EXPENSE

WITH THREE YEAR HISTORY
Expenditure Category
FY 19-20
Actuals*
FY 20-21
Actuals*
FY 21-22
Adopted
Budget
FY 21-22
Amended
Budget
FY 21-22
Projected
Actuals*
FY 22-23
Proposed
Budget
$ Change FY22-23
Proposed Budget to
FY21-22 Amended
Budget
% Change FY22-23
Proposed Budget to
FY21-22 Amended
Budget
GENERAL FUND:

City Council (41001) $ 109,443.00 $ 105,994.00 $ 152,648.66 $ 152,647.00 $ 101,069.67 $ 131,655.00 $ (20,992.00) -14% City Clerk (41002) $ 215,264.00 $ 247,072.00 $ 370,439.98 $ 370,438.00 $ 326,755.42 $ 422,144.00 $ 51,706.00 14% City Manager (41003) $ 628,619.00 $ 620,320.00 $ 795,891.13 $ 835,889.00 $ 731,163.20 $ 1,126,590.00 $ 290,701.00 35% Finance (41004) $ 700,619.00 $ 768,917.00 $ 834,704.25 $ 834,703.00 $ 702,772.84 $ 903,954.00 $ 69,251.00 8% Legal Services (41005) $ 634,906.00 $ 402,050.00 $ 478,295.00 $ 478,295.00 $ 317,542.43 $ 337,848.00 $ (140,447.00) -29% Police (42101) $ 5,196,703.00 $ 4,988,362.00 $ 5,828,360.30 $ 5,828,359.00 $ 5,770,117.26 $ 6,169,852.00 $ 341,493.00 6% Fire/EMS (42201) $ 5,970,720.00 $ 6,182,731.00 $ 6,523,920.87 $ 6,663,020.00 $ 6,544,033.00 $ 7,252,378.00 $ 589,358.00 9% Public Works Admin (43020) $ 682,551.00 $ 588,019.00 $ 455,570.49 $ 455,569.00 $ 584,151.22 $ 379,418.00 $ (76,151.00) -17% Public Works Streets (43022) $ 845,701.00 $ 847,702.00 $ 915,599.79 $ 915,598.00 $ 881,636.42 $ 1,005,622.00 $ 90,024.00 10% Public Works Parks (43023) $ 725,397.00 $ 761,877.00 $ 1,134,255.14 $ 1,134,254.00 $ 841,577.63 $ 1,307,652.00 $ 173,398.00 15% Planning (43030) $ 939,373.00 $ 858,695.00 $ 972,311.58 $ 972,311.00 $ 865,957.75 $ 1,068,656.00 $ 96,345.00 10% Building (43040) $ 576,690.00 $ 654,046.00 $ 703,274.40 $ 703,272.00 $ 655,887.92 $ 729,196.00 $ 25,924.00 4% Community Activities (43101) $ 674,112.00 $ 602,708.00 $ 675,583.53 $ 675,583.00 $ 679,160.00 $ 924,659.00 $ 249,076.00 37% Successor Agency (43199) $ 141,551.00 $ 124,844.00 $ 50,000.00 $ 49,999.00 $ 43,978.83 $ 195,189.00 $ 145,190.00 290% Non-Departmental (43200) $ 578,006.00 $ 788,806.00 $ 1,083,390.71 $ 1,015,207.00 $ 1,028,656.58 $ 885,403.00 $ (129,804.00) -13% Emergency Response (43201) $ 155,942.91 $ 83,375.69 $ - $ - $ 10,094.12 $ - $ - Subtotal General Fund $ 18,775,597.91 $ 18,625,518.69 $ 20,974,245.83 $ 21,085,144.00 $ 20,084,554.28 $ 22,840,216.00 $ 1,755,072.00 8% General Fund Transfer Out (43999) $ 813,975.04 $684,297 $847,111 $1,033,365 $326,993 $789,021 $ (244,343.59) -24% Total General Fund $ 19,589,572.95 $19,309,816 $21,821,357 $22,118,509 $20,411,547 $23,629,237 $ 1,510,728.41 7% CAPITAL PROJECTS:

Streets/Transp/Drainage Capital Projs (301) $ 128,662.00 $ 5,706.00 $ 219,236.00 $ 219,236.00 $ 219,236.00 $ 230,000.00 $ 10,764.00 5% Parks & Facilities Capital Projects (304) $ 55,693.00 $ 25,220.00 $ 360,000.00 $ 360,000.00 $ 235,000.00 $ 120,000.00 $ (240,000.00) -67% Water Utility - Capital Projects (512) $ 144,419.00 $ 157,922.00 $ 3,475,674.00 $ 3,699,172.00 $ 3,564,454.00 $ 467,500.00 $ (3,231,672.00) -87% ENTERPRISE FUNDS:

Cemetery (501) $ 393,178.00 $ 325,896.00 $ 393,793.00 $ 393,793.00 $ 376,447.19 $ 483,145.00 $ 89,352.00 23% Water Utility Operating (510) $ 4,084,440.00 $ 4,698,958.00 $ 5,795,444.00 $ 5,884,224.00 $ 4,905,390.29 $ 6,459,543.00 $ 575,319.00 10% SPECIAL REVENUE FUNDS:

Public, Educational & Govt PEG (202) $ 49,297.00 $ 49,734.00 $ 52,000.00 $ 52,000.00 $ 25,163.43 $ 55,000.00 $ 3,000.00 6% C.O.P.S. Grant (217) $ 100,000.00 $ 100,000.00 $ 120,412.00 $ 120,412.00 $ - $ 102,100.00 $ (18,312.00) -15% Gas Tax (302) $ 334,788.00 $ 133,603.00 $ 611,400.00 $ 611,400.00 $ 612,085.71 $ 300,000.00 $ (311,400.00) -51% SB-1 Road Maintenance (303) $ 204,552.00 $ - $ 444,114.00 $ 444,114.00 $ - $ 249,009.00 $ (195,105.00) -44% Transportation Measure M (313) $ 4,117.00 $ 150,881.00 $ 205,735.00 $ 205,735.00 $ 205,735.00 $ 100,000.00 $ (105,735.00) -51% Parks-in-Lieu/Quimby Act (314) $ 127,315.00 $ 76,989.00 $ 363,577.00 $ 363,577.00 $ 363,577.00 $ - $ (363,577.00) -100% Parks Measure M (315) $ 90,000.00 $ 26,591.00 $ 235,000.00 $ 235,000.00 $ 200,000.00 $ 155,000.00 $ (80,000.00) -34% Parks-Proposition 68 (316) $ - $ - $ 177,952.00 $ 177,952.00 $ 177,952.00 $ 185,015.00 $ 7,063.00 4% EMS Equipment Replacement (521) $ 283,872.00 $ - $ 32,750.00 $ 47,750.00 $ 47,750.00 $ 79,500.00 $ 31,750.00 66% Grants Restricted (630) $ - $ - $ 70,000.00 $ 70,000.00 $ - $ 1,102,743.00 $ 1,032,743.00 1475% Pool Scholarship (715) $ - $ - $ - $ - $ - $ 25,000.00 $ 25,000.00 Housing Trust Fund (732) $ 100,000.00 $ 56,849.00 $ 20,000.00 $ 20,000.00 $ 20,000.00 $ - $ (20,000.00) -100% Intergovernmental Transfer IGT (796) $ 853,787.00 $ 1,108,483.00 $ 760,739.00 $ 760,739.00 $ 350,000.00 $ 861,800.00 $ 101,061.00 13% SVFRA (798) $ 11,281,042.20 $ 11,013,608.29 $ 95,000.00 $ 95,000.00 $ 9,469.28 $ - $ (95,000.00) -100% Cemetery Endowment (504) $ 50,000.00 $ 50,000.00 $ 50,000.00 $ 50,000.00 $ - $ 50,000.00 $ - 0% INTERNAL SERVICE FUNDS:

Management Information Systems (601) $ 238,598.00 $ 194,478.00 $ 376,922.00 $ 376,922.00 $ 331,935.43 $ 551,930.00 $ 175,008.00 46% Vehicle Replacement (603) $ 423,717.00 $ - $ 690,312.00 $ 705,312.00 $ 356,068.57 $ 536,000.00 $ (169,312.00) -24% Long Term Building Maintenance (610) $ 23,756.00 $ 59,844.00 $ 305,000.00 $ 305,000.00 $ 305,000.00 $ 305,000.00 $ - 0% DEBT SERVICE FUNDS:

CREBS (495) $ 41,748.00 $ 41,748.00 $ 41,749.00 $ 41,749.00 $ 41,748.00 $ 41,749.00 $ - 0% POB (498) $ 410,883.00 $ 412,500.00 $ - $ - $ - $ - $ - AGENCY FUNDS:

Successor Agency RPPTF-ROPS (391) $ 3,685,723.00 $ 3,287,358.00 $ 3,325,288.00 $ 3,325,288.00 $ 3,225,942.86 $ 2,630,651.00 $ (694,637.00) -21% TOTAL OPERATING & CAPITAL PROJECTS: $42,699,160 $41,286,184 $40,043,454 $40,682,884 $35,984,502 $38,719,922 *Unaudited
13 Agenda Item #2.1:

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CITY OF SONOMA

GENERAL FUND
FY 22/23 BUDGET

WITH THREE YEAR HISTORY
Description FY 19/20 Actuals FY 20/21 Actuals
FY 21/22
Amended
Budget
FY 21/22
Projected
Actuals
FY 22/23
Proposed
Budget
$ Change
Proposed FY
22/23 to FY
21/22 Amended
Budget
% Change
Proposed FY
22/23
to FY 21/22
Amended
Budget
Property Taxes $ 4,504,042.00 $ 4,502,127.00 $ 4,643,155.00 $ 4,643,155.00 $ 4,951,750.00 $ 308,595.00 7% Sales & Use Taxes $ 3,023,458.00 $ 2,846,463.00 $ 3,584,622.00 $ 3,584,622.00 $ 3,720,517.00 $ 135,895.00 4% Measure V Local Sales Tax $ 2,265,087.00 $ 2,305,775.00 $ 2,826,902.00 $ 2,826,902.00 $ 2,887,770.00 $ 60,868.00 2% Sales Tax - Public Safety $ 139,680.00 $ 146,213.00 $ 154,806.00 $ 172,727.00 $ 168,312.00 $ 13,506.00 9% Fees $ 1,021,546.00 $ 454,710.00 $ 586,159.00 $ 578,818.00 $ 648,847.00 $ 62,688.00 11% Transient Occupancy Tax (TOT) $ 3,411,309.00 $ 2,873,675.00 $ 6,190,899.00 $ 6,190,899.00 $ 6,359,254.00 $ 168,355.00 3% Franchise Tax $ 511,295.00 $ 480,075.00 $ 420,000.00 $ 459,376.00 $ 533,159.00 $ 113,159.00 27% Business License Tax $ 399,929.00 $ 391,966.00 $ 380,000.00 $ 315,000.00 $ 380,000.00 $ - 0% Real Property Transfer Tax $ 111,822.00 $ 215,301.00 $ 150,000.00 $ 145,168.00 $ 150,000.00 $ - 0% Licenses & Permits $ 49,715.00 $ 60,303.00 $ 51,400.00 $ 70,461.00 $ 198,000.00 $ 146,600.00 285% Fines & Forfeitures $ 62,571.00 $ 17,281.00 $ 66,812.00 $ 115,163.00 $ 87,000.00 $ 20,188.00 30% Interest & Rents $ 114,221.00 $ 84,336.00 $ 73,404.00 $ 114,588.00 $ 93,163.00 $ 19,759.00 27% Grants $ 14,200.00 $ - $ - $ 55,919.00 $ - $ - 0%
State Grants & Other Revenues $ 142,983.00 $ - $ - $ - $ - $ - 0% Federal Grants $ - $ - $ 1,318,588.00 $ 1,323,588.00 $ 1,318,588.00 $ - 0% Charges For Services $ 292,549.00 $ 108,471.00 $ 121,675.00 $ 118,255.00 $ 367,583.00 $ 245,908.00 202% EMS $ 1,913,338.00 $ 2,199,855.00 $ 2,100,000.00 $ 2,100,000.00 $ 2,275,000.00 $ 175,000.00 8% Miscellaneous $ 112,950.00 $ 14,931.00 $ 197,753.00 $ 170,753.00 $ - $ (197,753.00) -100% Transfers $ 1,138,994.00 $ 1,281,415.00 $ 1,079,368.00 $ 1,079,368.00 $ 1,211,902.00 $ 132,534.00 12% Transfer from Reserves $ - $ - $ - $ - $ - $ - 0%
Other Revenues $ 35,767.00 $ 87,803.00 $ 100,700.00 $ 57,500.00 $ 108,100.00 $ 7,400.00 7% Interest Revenue $ 7,690.00 $ 2,151.00 $ 56,000.00 $ 56,000.00 $ 56,000.00 $ - 0% Proceeds from Issuance of Debt $ - $ - $ - $ - $ - $ - 0% Total Revenue $ 19,273,197.00 $ 18,072,860.00 $ 24,102,243.00 $ 24,178,262.00 $ 25,514,945.00 $ 1,412,702.00 6% Salary & Wages $ 2,978,518.00 $ 3,157,295.00 $ 3,254,327.00 $ 3,254,327.00 $ 3,543,744.00 $ 289,417.00 9% Employee Benefits $ 864,032.00 $ 951,794.00 $ 1,069,812.00 $ 1,069,812.00 $ 1,090,874.00 $ 21,062.00 2% PERS UAL $ 923,280.00 $ 1,070,111.00 $ 1,181,491.00 $ 1,181,491.00 $ 1,329,412.00 $ 147,921.00 13% Professional Services $ 1,069,626.00 $ 609,767.00 $ 898,839.00 $ 898,839.00 $ 1,059,390.00 $ 160,551.00 18% Sheriff Contract $ 4,439,437.00 $ 4,272,585.00 $ 4,988,226.00 $ 4,988,226.00 $ 5,089,745.00 $ 101,519.00 2% SVFRA Contract $ 5,470,908.00 $ 5,377,311.00 $ 5,689,849.00 $ 5,689,849.00 $ 6,241,038.00 $ 551,189.00 10% Cost Recovery $ 362,181.00 $ 175,789.00 $ 85,000.00 $ 111,637.00 $ 85,000.00 $ - 0% EMS Billing Contract $ - $ 83,007.00 $ 90,000.00 $ 117,025.00 $ 102,375.00 $ 12,375.00 14% Property Services $ 1,372,866.00 $ 1,097,600.00 $ 1,318,530.00 $ 1,432,551.00 $ 1,787,253.00 $ 468,723.00 36% Operations $ 960,306.00 $ 1,085,584.00 $ 1,107,480.00 $ 1,107,480.00 $ 1,127,250.00 $ 19,770.00 2% Supplies $ 236,035.00 $ 185,188.00 $ 187,500.00 $ 210,279.00 $ 250,500.00 $ 63,000.00 34% Software & Equipment $ 26,772.00 $ 9,334.00 $ 342,160.00 $ 342,160.00 $ 209,483.00 $ (132,677.00) -39% Internal Service & Capital Prj $ 3,493.00 $ 466,891.00 $ 871,946.00 $ 871,946.00 $ 924,151.00 $ 52,205.00 6% Transfers Out - CIP $ 175,000.00 $ 5,000.00 $ 478,400.00 $ 478,400.00 $ 240,000.00 $ (238,400.00) -50% Transfers $ 638,975.00 $ 679,296.00 $ 554,964.00 $ 554,964.00 $ 549,021.00 $ (5,943.00) -1% Transfers to County $ - $ - $ - $ - $ - $ -
Debt Service $ 68,181.00 $ 83,303.00 $ - $ - $ - $ -
Total Expense $ 19,589,618.00 $ 19,309,862.00 $ 22,118,524.00 $ 22,308,986.00 $ 23,629,236.00 $ 1,510,712.00 7% Grand Total $ (316,420.92) $ (1,237,002.31) $ 1,983,719.00 $ 1,869,276.00 $ 1,885,709.00 $ (98,010.00) -5% 14 Agenda Item #2.1:

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General Fund Forecast Summary Year 1 Year 2 Year 3 Year 4 Year 5 Description
2021/22
Amended
Budget
2021/22
Projected
Actuals
2022/23
Proposed
Budget
2023/24
Projected
Budget
2024/25
Projected
Budget
2025/26
Projected
Budget
2026/27
Projected
Budget
Revenues:

Property Tax $ 4,643,155 $ 4,643,155 $ 4,951,750 $ 5,185,968 $ 5,429,190 $ 5,685,990 $ 5,954,938 Transient Occupancy Tax $ 6,190,899 $ 6,190,899 $ 6,359,254 $ 6,518,235 $ 6,681,191 $ 6,848,221 $ 7,019,427 Sales Tax (general, public safety) $ 3,739,428 $ 3,757,349 $ 3,888,829 $ 3,839,697 $ 3,959,012 $ 4,091,903 $ 4,218,675 Sales Tax (local half-cent) $ 2,826,902 $ 2,826,902 $ 2,887,770 $ 2,852,831 $ 2,953,658 $ 3,047,566 $ 3,138,508 Emergency Medical Services $ 2,100,000 $ 2,100,000 $ 2,275,000 $ 2,320,500 $ 2,366,910 $ 2,414,248 $ 2,462,533 Other revenues $ 2,203,903 $ 2,262,001 $ 2,621,852 $ 2,811,630 $ 2,954,815 $ 2,999,844 $ 3,045,746 Transfers In $ 1,079,369 $ 1,079,369 $ 1,211,902 $ 886,230 $ 902,760 $ 916,756 $ 931,043 Federal & State Relief Funding (ARPA & CARES) $ 1,318,588 $ 1,318,588 $ 1,318,588 $ - $ - $ - $ - TOTAL OPERATING REVENUE $ 24,102,244 $ 24,178,263 $ 25,514,945 $ 24,415,091 $ 25,247,536 $ 26,004,529 $ 26,770,869 Expeditures:

Current Staffing (Salaries & Benefits) $ 4,324,139 $ 4,324,139 $ 4,634,618 $ 4,755,938 $ 4,880,454 $ 4,989,636 $ 5,101,349 Police Contract & Operating Costs $ 4,988,226 $ 4,988,226 $ 5,089,745 $ 5,216,989 $ 5,347,413 $ 5,481,099 $ 5,618,126 Fire/EMS Contract & Operating Costs $ 5,593,467 $ 5,806,874 $ 5,942,698 $ 6,091,265 $ 6,243,547 $ 6,399,635 $ 6,559,626 Other Professional/Contractual Services $ 898,839 $ 898,839 $ 1,059,390 $ 949,984 $ 959,484 $ 969,079 $ 978,769 Payments on accrued PERS Liability (UAL and POBs) $ 1,181,491 $ 1,181,491 $ 1,329,412 $ 1,416,204 $ 1,494,411 $ 1,536,781 $ 1,572,971 Other Operating Costs $ 4,653,963 $ 4,631,018 $ 5,333,373 $ 4,874,069 $ 4,893,913 $ 4,956,496 $ 5,020,087 Transfer to Capital Improvement Program $ 478,400 $ 478,400 $ 240,000 $ 400,000 $ 400,000 $ 400,000 $ 400,000 TOTAL OPERATING EXPENDITURES $ 22,118,525 $ 22,308,987 $ 23,629,236 $ 23,704,448 $ 24,219,222 $ 24,732,726 $ 25,250,930 GENERAL FUND SURPLUS (DEFICIT): $ 1,983,719 $ 1,869,276 $ 1,885,709 $ 710,642 $ 1,028,313 $ 1,271,803 $ 1,519,939 Federal Relief Funding $ 1,318,588 $ 1,318,588 $ 1,318,588 $ - $ - $ - $ -

GEN FUND SURPLUS/(DEFICIT) WITHOUT FED RELIEF
FUNDS: $ 665,131 $ 550,688 $ 567,121 $ 710,642 $ 1,028,313 $ 1,271,803 $ 1,519,939 15 Agenda Item #2.1:

Page 20 of 29 ends

Funding Type Carryover
Funding
Fiscal Year
2022-23
Fiscal Year
2023-24
Fiscal Year
2024-25
Fiscal Year
2025-26
Fiscal Year
2026-27
5-Year
Total
General Fund $86,000 $20,000 $0 $0 $0 $0 $20,000
Grant Funds $0 $0 $220,000 $0 $0 $0 $220,000
SUBTOTAL $86,000 $20,000 $220,000 $0 $0 $0 $240,000
General Fund $98,000 $0 $98,400 $196,800 $196,800 $196,800 $688,800 Unfunded $0 $0 $565,000 $0 $0 $0 $565,000
SUBTOTAL $98,000 $0 $663,400 $196,800 $196,800 $196,800 $1,253,800 General Fund $0 $110,000 $100,000 $0 $0 $0 $210,000
Parks Measure M $200,000 $120,000 $0 $0 $0 $0 $120,000
Proposition 68 $185,015 $0 $0 $0 $0 $0 $0
Quimby Act $287,921 $0 $0 $0 $0 $0 $0
SUBTOTAL $672,936 $230,000 $100,000 $0 $0 $0 $330,000
Gas Tax $578,790 $300,000 $310,000 $310,000 $310,000 $310,000 $1,540,000 General Fund $137,150 $110,000 $240,000 $200,000 $240,000 $200,000 $990,000 Grant Funds $0 $1,102,743 $1,000,000 $0 $0 $0 $2,102,743 RMRA: SB 1 $0 $249,009 $275,000 $275,000 $275,000 $275,000 $1,349,009 Transportation Measure M $200,000 $100,000 $125,000 $125,000 $125,000 $125,000 $600,000 SUBTOTAL $915,940 $1,861,752 $1,950,000 $910,000 $950,000 $910,000 $6,581,752 Water Fund $209,621 $467,500 $1,600,000 $500,000 $75,000 $0 $2,642,500 SUBTOTAL $209,621 $467,500 $1,600,000 $500,000 $75,000 $0 $2,642,500 TOTAL 2022-2027 CIP $1,982,497 $2,579,252 $4,533,400 $1,606,800 $1,221,800 $1,106,800 $11,048,052 CREEKS & DRAINAGE: Reducing Flooding & Protecting Water Quality Projected Funding Request by Source for
2022-2027 Capital Improvement Program
TRANSPORTATION: Keeping Sonoma Moving Safely
WATER: Providing High Quality, Dependable Water
PARKS: Making Life Better
BUILDINGS & FACILITIES: Maintaining Critical Assets
16 Agenda Item #2.1:

Page 21 of 29 ends

Funding Source Revenue Source Restricted Uses
Maintenance of Effort (MOE) or
Local Match?
General Fund General taxes and fees Unrestricted No
Measure M Traffic Relief
Act for Sonoma County
County-wide 1/4 cent sales tax
for transportation. Ends in 2025
unless reapproved by the
voters.

Maintenance of local streets
and roads
Yes, MOE. 6.33% of local fund
expenditures must be for transportation
purposes. City is not currently meeting
the MOE.

Gas Taxes Revenue allocated by the State Any street or road purpose.

It is best practice to focus on
maintenance and
rehabilitation costs only.

No
Road Maintenance and
Rehabilitation Account
(RMRA): Senate Bill [SB] 1
Revenue allocated by the State Road maintenance and
rehabilitation, safety
projects, "complete street"
components, and traffic
control devices
Yes, MOE. Must spend at least $250,663
of General Fund annually for street,
road, and highway purposes. City is
proposing to meet the MOE in FY22-23.

Water Fund City water customers Water system operations, maintenance, and
infrastructure
No
Community Development
Block Grant (CDBG)
Federal Housing and Urban
Development through County
of Sonoma
ADA Self-Evaluation,
Transition Plan, and
Implementation Project
Yes, local match of $20,000 of General
Fund.

Proposition 68: California
Parks, Environment, and
Water Bond
Per Capita Grant Program Local park rehabilitation,
creation and improvement
Yes, MOE. Generally, the City is required
to not reduce the amount of funding
otherwise available to be spent on parks
based on the past three fiscal years.

Sonoma County Parks
Improvement, Water
Quality and Fire Safety
Measure M
County-wide 1/8 cent sales tax
for parks
Parks related maintenance
and projects
Yes, MOE.

Quimby Act Funds Development fees for park
improvements
New and rehabilitation of
existing parks and
recreational facilities
No. Fees must be returned if not
"committed" within 5 years.

City of Sonoma
Capital Improvement Program
Funding Sources
17 Agenda Item #2.1:

Page 22 of 29 ends

City of Sonoma
RESOLUTION # _____-2022

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SONOMA AND THE

SUCCESSOR AGENCY OF THE FORMER SONOMA COMMUNITY DEVELOPMENT AGENCY ADOPTING THE FISCAL YEAR 2022-23 CITY OF SONOMA OPERATING

BUDGET, WAIVING THE ANNUAL ALLOCATION TO THE PUBLIC ART FUND FOR THE FISCAL YEAR 2022-23; APPROVING COMMUNITY FUND PROGRAMMING AND “HERITAGE AND COMMUNITY EVENT” FEE WAIVERS IF GATHERINGS ARE ALLOWED TO CONTINUE PER PUBLIC HEALTH ORDERS; AND AUTHORIZING THE INTERIM CITY

MANAGER, OR HER DESIGNEE TO EXECUTE TASK ORDERS FOR CITY ENGINEERING

SERVICES WITH CIP CONSULTANTS
WHEREAS, the Interim City Manager presented on May 4, and May 18, 2022 to City Council, the proposed budget for fiscal year (FY) 2022-23, including estimated revenues and recommended appropriations for operations and capital; and WHEREAS, the City Council of the City of Sonoma has held duly noticed special meetings to review, and provide opportunity for and receive public comments, regarding the proposed fiscal year 2022-23 budget, including appropriations for authorized positions by department; and
WHEREAS, the Interim City Manager’s Budget Message provides an executive summary of the proposed budget; and
WHEREAS, the City Council, in keeping with its desire to encourage the development of public art within the City, adopted Ordinance No. 04-2009 establishing a Public Art Program in the City of Sonoma on April 1, 2009. The ordinance established funding mechanisms which included a contribution to the Public Art Fund of 1% of the project valuation costs in excess of $250,000 for public development projects and an annual City allocation equal to one-quarter of one percent of the City of Sonoma’s budgeted general fund expenditures; and WHEREAS, the ordinance included a provision allowing the City Council to waive or reduce the annual allocation if the City’s financial situation did not allow for the funding to be set aside. Said waiver was to be adopted by a resolution setting forth findings for the waiver; and WHEREAS, since 2012, the City of Sonoma has been impacted by the dissolution of the Sonoma Community Development Agency and has absorbed a number of costs in the City’s General Fund including the costs of capital projects and administration and, as a result, the City lacks sufficient operating funds in the fiscal year 2022-23 for a transfer to the Public Art Fund; and
WHEREAS, Government Code 29125 allows for the transfers and revisions to the adopted appropriations made by an action adopted at a regular or special City Council meeting, and such transfers and revisions will not increase fund appropriations, and year end budget adjustments are necessary to better reflect estimated actuals at year end; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Sonoma hereby:

1. Approves the total Operating Budget of $38,611,067 submitted by the Interim City Manager as set forth in Exhibit A which is attached hereto and by this reference made a Agenda Item #2.1:

Page 23 of 29 ends

part hereof is hereby adopted as the total operating budget of the City of Sonoma for fiscal year 2022-23.

2. The City Council of the City of Sonoma that based on the following findings, the annual allocation equal to one-quarter of the one percent of the budgeted general fund expenditures to the Public Art Fund is hereby waived for FY 2022-23. Since 2012, the City of Sonoma has been impacted by the dissolution of the Sonoma Community Development Agency resulting in absorption of significant costs by the City General Fund. The City’s General Fund is needed to fund near-term major and minor capital projects. In addition, funding for aging infrastructure and major long-term capital projects is deficient. Public Art funding does not fall within the City’s priority for maintaining its core services. Although the City Council adopted a balanced Operating and Capital Budget for Fiscal Year 2022-23, excess funds for services that are not identified as core services will be needed in the long term to fund rising employee benefit costs, capital needs and aging infrastructure.

3. That the proposed budget provides funding for the City’s non-profit recreation partners in the Community Activities budget in Attachment A.

4. The Interim City Manager, or her designee, is authorized to execute task orders for City Engineering Services with GHD, Inc. and any future selected contract engineering firms, consistent with the FY 2022-23 Operating and Capital Budget for the City of Sonoma.

The foregoing Resolution was duly adopted this 1st day of June, 2022, by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
________________________________
Jack Ding, Mayor
ATTEST:
________________________________
Rebekah Barr, MMC, City Clerk
Agenda Item #2.1:

Page 24 of 29 ends

CITY OF SONOMA / SUCCESSOR AGENCY

OPERATING, CAPITAL PROJECTS,

Streets/Transp/Drainage Cap Projs (301) $230,000 CREBS (495) $41,749 Parks & Facilities Capital Projects (304) $120,000 POB (498) $0 Water Utility - Capital Projects (512) $467,500 AGENCY FUNDS:

ENTERPRISE FUNDS: Successor Agency ROPS (391) $2,630,651 Cemetery (501) $483,145 TOTAL ALL EXPENSES $38,719,922
Water Utility Operating (510) $6,459,543
Attachment A Agenda Item #2.1:

Page 25 of 29 ends

City of Sonoma
RESOLUTION # _____-2022

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SONOMA ADOPTING THE 2022-27 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM; AND AUTHORIZING CAPITAL PROJECT FUNDS APPROPRIATED AND UNSPENT IN FISCAL YEAR 2021-22 TO BE ROLLED INTO THE FISCAL YEAR 2022-23 BUDGET
WHEREAS, City staff has prepared a Capital Improvement Program, designed to serve as both a financial and project planning document; and
WHEREAS, on May 4, and May 18, 2022, the proposed budget was presented for fiscal year 2022-23, including estimated revenues and recommended appropriations for operations and capital; and
WHEREAS, on May 4, and May 18, 2022, the City Council held duly noticed special meetings to review, and provide opportunity for and receive public comments, regarding the proposed fiscal year 2022-23 budget, including appropriations for authorized positions by department; and
WHEREAS, the City Council also desires to accommodate a process for the carryover of unspent FY 2021-22 capital project funds where work and expenditures will continue in the FY 2022-23;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Sonoma hereby:

1. Adopts the City of Sonoma 2022-27 Five-year Capital Improvement Program as summarized in the attached Exhibit A and incorporated into the FY 2022-23 Operating and Capital Budget for the City of Sonoma.

2. The Capital Project Funds Appropriated and Unspent in FY 2021-22 (estimated at $1,982,497) will be rolled into the FY 2022-23 Capital Improvement Plan Budget.

The foregoing Resolution was duly adopted this 1st day of June, 2022, by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
________________________________
Jack Ding, Mayor
ATTEST:
________________________________
Rebekah Barr, MMC, City Clerk
Agenda Item #2.1:

Page 26 of 29 ends

Attachment A
Capital Improvement Program Fiscal Years 2022-27
CIP # Project Name Carryover
Funding
FY 2022-23
Request
FY 2023-24
Request
FY 2024-25
Request
FY 2025-26
Request
FY 2026-27
Request
5-Year
Total
BF-2 Public Works Safety and Facility Security at Corporation Yard $26,000 $0 $0 $0 $0 $0 $0 BF-4 City Hall Emergency Power $0 $0 $220,000 $0 $0 $0 $220,000 BF-8 Depot Park Museum HVAC Project $60,000 $20,000 $0 $0 $0 $0 $20,000 $86,000 $20,000 $220,000 $0 $0 $0 $240,000
CD-1 Storm Water Trash Reduction Systems $98,000 $0 $98,400 $196,800 $196,800 $196,800 $688,800 CD-3 Broadway and Leveroni Road Flood Reduction and Trash Capture Project $0 $0 $565,000 $0 $0 $0 $565,000 $98,000 $0 $663,400 $196,800 $196,800 $196,800 $1,253,800 P-6 Montini Trail Connection and Enhancement Project $175,000 $30,000 $50,000 $0 $0 $0 $80,000 P-7 Pinelli Park Improvement Project $32,755 $0 $0 $0 $0 $0 $0 P-8 Olsen Park Improvement Project $80,166 $150,000 $50,000 $0 $0 $0 $200,000 P-9 Depot Park Enhancements Project $200,000 $50,000 $0 $0 $0 $0 $50,000 P-10 Plaza Park Enhancements Project $185,015 $0 $0 $0 $0 $0 $0 $672,936 $230,000 $100,000 $0 $0 $0 $330,000
T-1 Chase Street Bridge Replacement Project $334,448 $601,743 $1,000,000 $0 $0 $0 $1,601,743 T-2 Fryer Creek Pedestrian and Bicycle Bridge Project $340,656 $501,000 $0 $0 $0 $0 $501,000 T-3 Biennial Slurry Seal Projects $0 $249,009 $290,000 $250,000 $290,000 $250,000 $1,329,009 T-4 Citywide Sidewalk Inspection and Repair Program $0 $60,000 $60,000 $60,000 $60,000 $60,000 $300,000 T-5 Ongoing Pavement Rehabilitation and Water Services Replacement Projects $0 $400,000 $400,000 $400,000 $400,000 $400,000 $2,000,000 T-6 Citywide Roadway Safety Improvement Projects $120,836 $50,000 $200,000 $200,000 $200,000 $200,000 $850,000 T-10 Broadway Pedestrian Crossings $120,000 $0 $0 $0 $0 $0 $0 $915,940 $1,861,752 $1,950,000 $910,000 $950,000 $910,000 $6,581,752 W-2 Water System Condition Data - Phase 2 $145,680 $0 $0 $0 $0 $0 $0 W-8 Urban Water Management Plan and Minor Water Master Plan Update $63,941 $0 $0 $0 $75,000 $0 $75,000 W-10 Water Meter System Upgrades $0 $0 $1,600,000 $500,000 $0 $0 $2,100,000 W-13 Well No. 1 Vault Cover and Air Exchange Improvements $0 $125,000 $0 $0 $0 $0 $125,000 W-14 Norrborm Tank Coating Renewal $0 $265,000 $0 $0 $0 $0 $265,000 W-15 Well No. 3 Water Disinfection Equipment Replacement $0 $45,000 $0 $0 $0 $0 $45,000 W-16 Loval Valley Road and Thornsberry Water Valve Box, Frame, Cover Replacement $0 $32,500 $0 $0 $0 $0 $32,500 $209,621 $467,500 $1,600,000 $500,000 $75,000 $0 $2,642,500 FUND TOTAL $1,982,497 $2,579,252 $4,533,400 $1,606,800 $1,221,800 $1,106,800 $11,048,052 BUILDINGS & FACILITIES: Maintaining Critical Assets

SUBTOTAL
CREEKS & DRAINAGE: Reducing Flooding and Protecting Water Quality

SUBTOTAL
PARKS: Making Life Better

SUBTOTAL
TRANSPORTATION: Keeping Sonoma Moving Safely

SUBTOTAL
WATER: Providing High Quality, Dependable Water

SUBTOTAL
Agenda Item #2.1:

Page 27 of 29 ends

City of Sonoma
RESOLUTION # _____-2022

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SONOMA

ESTABLISHING THE LIST OF AUTHORIZED POSITIONS
WHEREAS, on May 4, and May 18, 2022, the proposed budget was presented for fiscal year 2022-23, including estimated revenues and recommended appropriations for operations and capital; and
WHEREAS, on May 4, and May 18, 2022, the City Council held duly noticed special meetings to review, and provide opportunity for and receive public comments, regarding the proposed fiscal year 2022-23 budget, including appropriations for authorized positions by department; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Sonoma does hereby approve the authorized positions as depicted in the attached Exhibit A.

The foregoing Resolution was duly adopted this 1st day of June, 2022, by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
________________________________
Jack Ding, Mayor
ATTEST:
________________________________
Rebekah Barr, MMC, City Clerk
Agenda Item #2.1:

Page 28 of 29 ends

Exhibit A ‐ Authorized Positions
Adopted Adopted Proposed
Budget Budget Budget
Authorized Authorized Authorized Annual Annual
Personnel Personnel Personnel Step A Step E
FY 2020‐21 FY 2021‐22 FY 2022‐23 (1 FTE) (1 FTE)
City Manager's Office/Administrative Services
City Manager/Executive Dir Community Development Agency 1.00 1.00 1.00 Contract 215,90 $ 0 (vacant) * Assistant City Manager/Administrative Services Director 1.00 1.00 1.00 140,558 $   ‐ 170,849 $ Deputy Finance Director 1.00 1.00 1.00 119,097 $   ‐ 144,763 $ (new) Assistant to the City Manager 0.00 0.00 1.00 94,098 $     ‐ 114,377 $ City Clerk / Executive Assistant 1.00 1.00 1.00 94,098 $     ‐ 114,377 $ Human Resources Manager (formerly Admin Serv Manager) 1.00 1.00 1.00 94,098 $     ‐ 114,377 $ Senior Management Analyst‐Community Activities 1.00 1.00 1.00 89,61 $     ‐ 108,93 7 $ 0 Accountant 1.00 1.00 1.00 74,761 $     ‐ 90,872 $
Accounting Technician 2.00 2.00 2.00 65,31 $     ‐ 79,390 4 $ Management Analyst 0.00 1.00 1.00 65,31 $     ‐ 79,390 4 $ Adminstrative Assistant 1.00 1.00 0.00 61,841 $     ‐ 75,168 $ Administrative Assistant (Misc) 0.00 1.00 1.00 59,750 $     ‐ 72,626 $ Adminstrative Assistant PT 0.50 0.00 0.00 59,750 $     ‐ 72,626 $ Senior Management Analyst‐PIO 0.38 0.38 0.50 $     ‐ 108,93 89,617 $ 0 Total 10.88 12.38 12.50
* Title change from Assistant City Manager/Administrative Services Director to Administrative Services Director Community Development  (Planning and Building Depts)
Planning and Community Services Director 1.00 1.00 1.00 132,005 $   ‐ 160,453 $ Development Services Director / Building Official 1.00 1.00 1.00 12 $   ‐ 149,387 2,901 $ Senior Planner 1.00 1.00 0.00 97,392 $     ‐ 118,38 $ 0 Associate Planner 1.00 1.00 2.00 91,335 $     ‐ 111,018 $ Plans Examiner 1.00 1.00 1.00 89,935 $     ‐ 109,31 $ 6 Building Inspector I 1.00 1.00 1.00 75,870 $     ‐ 92,220 $ Development Services Supervisor 1.00 1.00 0.00 71,123 $     ‐ 86,450 $ Permit Technician I 0.00 1.00 1.00 53,775 $     ‐ 65,36 $    4 Administrative Assistant 1.00 0.00 0.00 59,750 $     ‐ 72,626 $ Sustainability Coordinator 0.50 0.50 0.50 $     ‐ 94,017 77,348 $ Total 8.50 8.50 7.50
Police and Fire (excludes contract services staff)
Administrative Assistant (Police) 0.00 0.00 1.00 59,750 $     ‐ 72,626 $ Administrative Clerk (Police) 1.00 1.00 0.00 52,59 $     ‐ 63,928 4 $ Total 1.00 1.00 1.00
Public Works
Public Works Director / Engineer 1.00 1.00 1.00 140,558 $   ‐ 170,849 $ Public Works Operations Manager 1.00 1.00 1.00 105,477 $   ‐ 128,208 $ Environmental Compliance Analyst 1.00 1.00 1.00 77,348 $     ‐ 94,017 $ Public Works Administrative and Project Manager 1.00 1.00 1.00 89,6 $     ‐ 108,93 17 $ 0 Senior Maintenance Worker (Cemetery) 1.00 1.00 1.00 65,518 $     ‐ 79,637 $ Administrative Assistant (PW) 1.00 1.00 1.00 59,750 $     ‐ 72,626 $ (vacant) Water Supervisor 1.00 1.00 1.00 79,112 $     ‐ 96,161 $ Senior Maintenance Worker (Water) 1.00 1.00 1.00 65,518 $     ‐ 79,637 $ (1 vacant) Maintenance Worker II (Water) 3.00 3.00 2.00 59,561 $     ‐ 72,397 $ Public Works Supervisor (Streets) 1.00 1.00 1.00 75,346 $     ‐ 91,583 $ Maintenance Worker II (Streets) 2.00 2.00 2.00 59,561 $     ‐ 72,397 $ Maintenance Worker I (Streets) 2.00 2.00 2.00 54,147 $     ‐ 65,816 $ Public Works Supervisor (Parks) 1.00 1.00 1.00 75,346 $     ‐ 91,583 $ Maintenance Worker II (Parks) 3.00 3.00 4.00 59,561 $     ‐ 72,397 $ Parks Maintenance Worker Part Time (2 positions, 0.5 FTE each) 1.00 1.00 1.00 $    ‐ 39,25 39,250 $   0 Total 21.00 21.00 21.00
Total Budgeted Staffing (Full Time Equivalent) 41.38 42.88 42.00 NOTE: Some positions are charged to multiple departments; positions are listed in the department where the largest percentage is charged.

Agenda Item #2.1:

Page 29 of 29 ends

Sonoma City CouncilJune 1, 2022

Sonoma City Council
June 1, 2022