City Council:
Sandra Lowe, Mayor
John Gurney, Vice Mayor
Jack Ding
Patricia Farrar-Rivas
Ron Wellander
This meeting of the City Council will be conducted in person, and telephonically through Zoom. The City Council will attend the meeting in person. The public is encouraged to attend either in person or remotely through Zoom. The meetings will continue to be live streamed on the City’s CivicWeb Portal (sonomacity.civicweb.net) and YouTube Channel. Please see the agenda below for information on public participation.
REGULAR MEETING AGENDA
OF THE SONOMA CITY COUNCIL
City Council Chambers, 177 First Street West
Wednesday, December 14, 2022
https://us06web.zoom.us/j/83552502390
6:00PM Regular Meeting
Be Courteous - TURN OFF your cell phones and pagers while the meeting is in session.
The City Council may discuss and/or take action on any or all of the items listed on the agenda irrespective of how the items are described.
No new items will begin after 9:00pm unless a majority of the members present vote to allow the items to be heard.
Page
6:00 P.M. – REGULAR MEETING
CONVENE, CALL TO ORDER & PLEDGE OF ALLEGIANCE
ROLL CALL (Farrar-Rivas, Gurney, Wellander, Ding, Lowe)
PUBLIC PARTICIPATION USING ZOOM
Public Comment Process for ZOOM Attendance at Meetings
REPORT ON CLOSED SESSION
APPROVAL OF AGENDA
1. COMMENTS FROM THE PUBLIC
At this time, members of the public may comment on any item not appearing on the agenda. It is recommended that you keep your comments to three minutes or less. Under State Law, unless otherwise permitted under the Ralph M. Brown Act, the merits of the matters presented under this item cannot be discussed or acted upon by the City Council at this time. For items appearing on the agenda, the public will be invited to make comments at the time the item comes up for Council consideration. Upon being acknowledged by the Mayor, please step to the podium and speak into the microphone. Begin by stating and spelling your name.
2. MEETING DEDICATIONS
3. PRESENTATIONS
3.1: Recognition of Outgoing Police Chief Orlando Rodriguez on his Retirement (Acting City Manager)
3.2: Introduction of New Police Chief Brandon Cutting (Acting City Manager)
4. CONSENT CALENDAR – CITY COUNCIL
All items listed on the Consent Calendar are considered to be routine and will be acted upon by a single motion. There will be no separate discussion of these items unless members of the Council or staff request specific items to be removed for separate action.
4.1: Waive further reading and Authorize Introduction and/or Adoption of Ordinances by Title Only. (Standard procedural action - no backup information provided)
4.2: Accept the Expenditure Report for the Month of November 2022 (Deputy Finance Director)
RECOMMEDATION: Accept Report.
Agenda Report - Expenditures - November 2022 - Pdf
4 - 9
5. PUBLIC HEARING
5.1: CONTINUED FROM DECEMBER 7, 2022, COUNCIL MEETING - Discuss, Consider, and Possible Action to Introduce an Ordinance Amending the Sonoma Municipal Code Amending Title 14, Section 14.27.030 (Definitions) to align the definition of a duplex with recent changes to Chapter 19.92 (Definitions); Title 19, Chapter 19.10 (Zones and Allowable Uses) to ensure consistency between 19.10 and 19.40.050 (Hillside Development) regarding the requirement for a single-family residence to obtain a Use Permit in the Hillside Residential (R-HS) zoning district and other minor corrections and amending Section 19.44.060 (Continued Availability) to clarify terms of affordability and finding such amendments exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15061(B)(3) - General Rule - of the CEQA Guidelines. (Associate Planner)
RECOMMENDATION: Introduce the Ordinance.
Agenda Report - Ordinance Introduction - 2022 Zoning Code Clean Up - Pdf 10 - 28
6. REGULAR CALENDAR – CITY COUNCIL
(Matters requiring discussion and/or action by the City Council)
6.1: Discussion, Consideration, and Possible Action to Adopt A Resolution of the City Council of the City of Sonoma:
(1) Appointing Wayne Wirick as Acting City Manager from December 5, 2022, through January 1, 2023,
(2) Agreeing to Pay Wayne Wirick a Salary for that Period Equal to the City Manager’s Salary, and (3) Approving and Implementing an Adjustment in the Salary and Wages of the Position of Development Services Director/Building Official (Assistant City Attorney)
RECOMMEDATION: Adopt the Resolution.
Agenda Report - Appointment of Acting City Manager - Pdf 29 - 32
6.2: Discussion, Consideration and Possible Action to Adopt a Resolution Approving the Conditions for Operations of Sonoma's Tuesday Night Market 2023 Market Season and Vendor Stall Fee Pricing (Senior Management Analyst)
RECOMMEDATION: Adopt the Resolution.
Agenda Report - Sonoma's Tuesday Night Market 2023 Market Season - Pdf 33 - 49
6.3: Discussion, Consideration and Possible Action to Approve dates for Virtual (Day 1) and In-Person (Day 2) City Manager candidate interviews, authorizing the Interim City Manager to approve the Recruitment Brochure as presented to include any minor Councilmember revisions, and establishing the Technical Interview Panel as recommended by City Council for the In-Person (Day 2) candidate interviews for the purpose of providing feedback to the City Council prior to the position appointment (Acting City Manager) 50 - 61
RECOMMENDATION: Approve the Dates for Virtual and In-Person City Manager Candidate Interviews.
Agenda Report - Approvals for City Manager Recruitment - Pdf City Manager Recruitment Handout (DISTRIBUTED AT COUNCIL MEETING)
6.4: Discussion, Consideration, and Possible Action to Adopt a Resolution Approving the 2023 City Council Meeting Calendar (City Clerk) RECOMMENDATION: Adopt the Resolution.
Agenda Report - 2023 Meeting Calendar - Pdf
62 - 65
7. COUNCILMEMBERS’ REPORTS AND COMMENTS
7.1: Committee Reports - Council Members are appointed to various boards and committees - local, county-wide and regional. Any updates from a council member will shared at this time. A list of all appointments is available on our City Website for easy reference.
8. CITY MANAGER COMMENTS AND ANNOUNCEMENTS
9. CITY ATTORNEY COMMENTS
10. COMMISSION AND COMMITTEE ROSTER
(This is to provide information only - no action will be taken)
10.1: Commission Committees Roster 09.30.22 66
11. ADJOURNMENT
I do hereby certify that a copy of the foregoing agenda was posted as legally required. Rebekah Barr, MMC, City Clerk/Executive Assistant.
*********************************************************************************************************************************** Copies of all staff reports and documents subject to disclosure that relate to any item of business referred to on the agenda are normally available for public inspection the Wednesday before each regularly scheduled meeting at City Hall, located at No. 1 The Plaza, Sonoma CA. Any documents subject to disclosure that are provided to all, or a majority of all, of the members of the City Council regarding any item on this agenda after the agenda has been distributed will be made available for inspection at the City Clerk’s office, No. 1 The Plaza, Sonoma CA during regular business hours.
If you challenge the action of the City Council in court, you may be limited to raising only those issues you or someone else raised at the public hearing described on the agenda, or in written correspondence delivered to the City Clerk, at or prior to the public hearing.
The City Council may discuss and/or take action on any or all of the items listed on the agenda irrespective of how the items are described.
APPOINTMENTS TO COMMITTEES: The Council may establish and make appointments to a Council committee (made up of two Council Members) with respect to any item appearing on this agenda.
CLOSED SESSION: If action is taken during a Closed Session meeting which is required to be reported out at this meeting, the Council will return to Open Session and report out immediately. However, if the Council is unable to do so due to time constraints, it will report out at the immediately following Regular Council Meeting under "REPORT ON CLOSED SESSION".
MOTION FOR RECONSIDERATION: A Council Member voting with the majority on any item appearing on this agenda may move for reconsideration of that vote provided the motion is in conformance with the rules adopted by the Council governing such motions.
In accordance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk (707) 933-2216. Notification 48-hours before the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
City of Sonoma
Agenda Item Summary
Meeting: City Council - 14 Dec 2022
Department
Administration
Staff Contact
Liz Garcia, Deputy Finance Director
Agenda Item Title
Accept the Expenditure Report for the Month of November 2022 Summary
The attached report shows disbursements for the month of November 2022.
Recommended Council Action
Accept report.
Alternative Actions
Council discretion.
Financial Impact
Monthly Payables Report, November 2022
Environmental Review Status
Environmental Impact Report
Negative Declaration
Exempt
Not Applicable
Approved/Certified
No Action Required
Action Requested
Attachments
Expenditures November 2022
Alignment with Council Goals:
Compliance with Climate Action 2020 Target Goals:
CC:
n/a
Agenda Item #4.2:
Check No. Vendor/Employee Transaction Description Amount 99690 Amy & Fred Groth UB Refund Check 11/16/2022 92.28 99656 Andrew Hening Consulting LLC Professional Services, October 2022 11/03/2022 3,762.50 99707 AT&T October 2022 11/17/2022 371.91
99707 AT&T October 2022 11/17/2022 665.38
99783 AT&T Communications Oct 2022 11/23/2022 441.88
99783 AT&T Communications Oct 2022 11/23/2022 391.85
Vendor Total 1,871.02
99657 B.W.S. Distributors Inc Supplies 11/03/2022 244.91 99657 B.W.S. Distributors Inc Repairs/Maintenance 11/03/2022 532.57 99657 B.W.S. Distributors Inc Supplies 11/03/2022 244.89 99708 B.W.S. Distributors Inc Supplies 11/17/2022 1,124.89 Vendor Total 2,147.26
99710 Bartley Pump Inc Plaza Pond Repair 11/17/2022 2,102.13 99691 Ben Hernandez UB Refund Check 11/16/2022 104.56
99658 Boldt Electric Co Service Call 11/03/2022 203.10
99711 Boldt Electric Co Supplies/Street Lights 11/17/2022 1,493.86 Vendor Total 1,696.96
99712 Boys and Girls Clubs of Sonoma Valley FY22-23, City Sponsorship/Service Contract 11/17/2022 4,583.33 99713 Bryce Consulting Human Resources Services 11/17/2022 2,700.00 99659 Caltest Laboratories Inc Well Testing 11/03/2022 855.00 99714 Caltest Laboratories Inc Water testing 11/17/2022 1,758.25 Vendor Total 2,613.25
99715 Carneros Village HOA Turf Rebate 11/17/2022 1,494.00 99671 Cathryn Martindale October 2022 Mileage 11/03/2022 40.63 99716 CDW Government Computer Equip. 11/17/2022 65,871.15 99717 Cellhire USA LLC Phone Rental 11/17/2022 50.00
99718 City National Bank Lease #08-025 11/17/2022 41,748.96 99719 City Of Healdsburg MMO Contract FY22-23 11/17/2022 6,656.09 99784 Coastland Civil Engineering Building Inspector Services 11/23/2022 9,920.00 99660 Code Publishing Inc Web Update 11/03/2022 2,578.50 99661 Colantuono, Highsmith & Whatley PC Legal Services, September 2022 11/03/2022 27,552.04 99661 Colantuono, Highsmith & Whatley PC Legal Services, September 2022 11/03/2022 9,878.49 99661 Colantuono, Highsmith & Whatley PC Legal Services, September 2022 11/03/2022 609.00 Vendor Total 38,039.53
99720 Complete Welders Supply Supplies 11/17/2022 358.07 99721 Corelogic Solutions, Llc Property Reports/Assessor Maps 11/17/2022 209.00 99722 County of Sonoma General Services Fleet Charges Sep 2022 11/17/2022 21,137.35 99722 County of Sonoma General Services Fleet Charges Sep 2022 11/17/2022 720.05 Vendor Total 21,857.40
99785 County of Sonoma Information Systems Police telephones 11/23/2022 598.90 99662 Dadco Construction Septic System Monitoring & Purge Services, Oct 2022 11/03/2022 430.00 99653 Dan Cloak Environmental Consulting North Bay Regional Workshop Pt2 11/03/2022 232.00 99663 Data Ticket, Inc. Code Enforcement Fee September 2022 11/03/2022 200.00 99699 Dave Schlote UB Refund Check 11/16/2022 150.00
99786 De Novo Planning Group Sonoma 6th Cycle Housing Element 11/23/2022 61,120.00 99787 Department of Justice Fingerprints 11/23/2022 348.00 99664 Department of Public Works-Roads 2021 Pavement Preservation Program 11/03/2022 3,103.65 99788 Dewitt's Tire Recycle and Auto Repair S-1 Tires 11/23/2022 1,292.98 ACH Employment Development Department EDD Claim 11/17/2022 219.20 ACH Employment Development Department EDD Claim 11/17/2022 54.80 Vendor Total 274.00
99723 Eraldi's Work Boots 11/17/2022 528.93
99789 Eraldi's Uniforms 11/23/2022 343.08
Vendor Total 872.01
Date
CITY OF SONOMA
MONTHLY PAYABLES REPORT
November 2022
Agenda Item #4.2:
99730 Eric Gullotta Turf Rebate 11/17/2022 886.00
99724 Faustino Enterprises Inc Supplies 11/17/2022 145.00 99725 FedEx Shipping Charges 11/17/2022 39.94
99790 FedEx Shippiing 11/23/2022 28.72
Vendor Total 68.66
99665 Ferguson Waterworks #1423 Supplies 11/03/2022 4,436.27 99703 Fishman Supply Co Supplies 11/17/2022 24.78
99726 Fishman Supply Co Supplies 11/17/2022 2,058.78
Vendor Total 2,083.56
99666 Friedman's Home Improvement - PW Suppllies 11/03/2022 49.43 99727 Friedman's Home Improvement - PW Supplies 11/17/2022 49.02 99727 Friedman's Home Improvement - PW Supplies 11/17/2022 1,205.68 99727 Friedman's Home Improvement - PW Supplies 11/17/2022 80.34 99727 Friedman's Home Improvement - PW Supplies 11/17/2022 66.25 99727 Friedman's Home Improvement - PW Supplies 11/17/2022 337.09 99779 Friedman's Home Improvement - PW Supplies 11/17/2022 145.66 99779 Friedman's Home Improvement - PW Supplies 11/17/2022 25.42 99779 Friedman's Home Improvement - PW Supplies 11/17/2022 106.81 99779 Friedman's Home Improvement - PW Supplies 11/17/2022 401.46 99779 Friedman's Home Improvement - PW Supplies 11/17/2022 130.60 99791 Friedman's Home Improvement - PW Supplies 11/23/2022 24.72 99791 Friedman's Home Improvement - PW Supplies 11/23/2022 259.64 99791 Friedman's Home Improvement - PW Supplies 11/23/2022 179.63 Vendor Total 3,061.75
99728 Frye's Printing Inc Business Cards 11/17/2022 261.68 99654 GHD On-Call Services 11/03/2022 20,876.90
99654 GHD On-Call Services 11/03/2022 4,248.50
99654 GHD Professional Services 11/03/2022 22,769.79
99667 GHD On Call Services 11/03/2022 9,854.38
99667 GHD On Call Services 11/03/2022 587.50
99729 GHD Engineering Services 11/17/2022 8,488.69
99729 GHD Engineering Services 11/17/2022 13,510.12
99729 GHD Engineering Services 11/17/2022 14,467.73
99729 GHD Engineering Services 11/17/2022 3,267.03
Vendor Total 98,070.64
99731 Halls Executive Gifts and Awards Engraved Plaques 11/17/2022 376.05 99732 HdL Coren and Cone Contract Services Property Tax: October - December 2022 11/17/2022 2,174.85 99733 HdL Software LLC Payment Services September 2022 11/17/2022 127.09 99700 Heather Strand UB Refund Check 11/16/2022 100.41
99734 Interiors Incorporated Reissue Check# 99634 11/17/2022 5,619.52 99778 James Wood Turf Rebate 11/17/2022 1,000.00
99792 JD Strand Trucking, Inc. Base Rock Delivery 11/23/2022 450.00 99701 Kendra Tanacea UB Refund Check 11/16/2022 120.81
99668 Kingsley Bogard LLP Professional Services 11/03/2022 2,071.00 99669 KLH Consulting Inc Billable Services 11/03/2022 858.63 99736 KLH Consulting Inc Laptop Water Supervisor 11/17/2022 1,127.28 99736 KLH Consulting Inc Billable Services 11/17/2022 15,160.67 Vendor Total 17,146.58
99670 Kone Inc October 2022 Maintenance 11/03/2022 308.66 99693 Lathrop Construction Associates UB Refund Check Hydrant Meter 11/16/2022 2,392.42 99737 Lynx Technologies Professional Services Sep & Oct 2022 11/17/2022 1,425.00 99698 Margarat O'Driscoll UB Refund Check 11/16/2022 90.00 99738 Maselli & Sons, Inc. Supplies 11/17/2022 147.79
99739 Maureen kane & Associates, Inc. Professiol Development Course Monique Saviez 11/17/2022 1,500.00 99692 Michelle Kwait UB Refund Check 11/16/2022 120.81
99740 Municipal Maintenance Equipment, Inc. Tools 11/17/2022 2,761.87 99694 Myles McMonigle UB Refund Check 11/16/2022 104.04 99741 Napa Auto Parts Supplies 11/17/2022 124.99
99672 NBWA Shared Cost Watershed Stewardship Plan 11/03/2022 5,946.60 99695 NCP Commercial LLC, Broadway Square UB Refund Check 11/16/2022 20.43 99696 NCP Commercial LLC, Broadway Square UB Refund Check 11/16/2022 91.62 99697 NCP Commercial LLC, Broadway Square UB Refund Check 11/16/2022 131.37 Vendor Total 243.42
CITY OF SONOMA
MONTHLY PAYABLES REPORT
November 2022
Agenda Item #4.2:
99803 Nickoline Stevens CalPERS Conference 11/23/2022 547.50 99673 Nyberg Landscaping Landscape Maintenance - Veteran's Cemetery 11/03/2022 600.00 99743 Office Depot - City Supplies 11/17/2022 575.08
99743 Office Depot - City Supplies 11/17/2022 59.94
99780 Office Depot - City Supplies 11/17/2022 551.43
Vendor Total 1,186.45
99793 OpenGov, Inc. Citizen Services - 4 Service Area 11/23/2022 30,120.00 99744 O'Reilly Auto Parts Supplies 11/17/2022 86.01
99794 O'Reilly Auto Parts Supplies 11/23/2022 56.64
Vendor Total 142.65
99704 Owen Equipment Supplies 11/17/2022 1,981.81
99674 Pace Supply Corp Supplies 11/03/2022 1,307.86
99745 Pace Supply Corp Supplies 11/17/2022 265.83
Vendor Total 1,573.69
99746 Pacific Gas And Electric Sep-22 11/17/2022 1,425.16 99746 Pacific Gas And Electric Sep-22 11/17/2022 489.92 99746 Pacific Gas And Electric Sep-22 11/17/2022 4,731.44 99746 Pacific Gas And Electric Sep-22 11/17/2022 4,507.59 99746 Pacific Gas And Electric Sep-22 11/17/2022 18,798.83 Vendor Total 29,952.94
99655 Page and Turnbull Professional Services, Peer Review 11/03/2022 3,050.63 99675 Patt's Copy World Printing/Binding Reports 11/03/2022 1,367.80 99676 Petaluma Minuteman, Inc. Recruitment Mailing 11/03/2022 1,917.17 99747 Pool Mart Supplies 11/17/2022 113.66
99677 Pure Water Partners LLC Water Delivery/Cooler Rental 11/03/2022 183.51 99748 Quadient Leasing USA, Inc. Lease Payment 11/17/2022 1,109.38 99705 Quincy Engineering Inc Chase St Bridge 11/17/2022 6,240.88 99749 Quincy Engineering Inc Chase St Bridge 11/17/2022 8,283.71 99795 Quincy Engineering Inc Chase St Bridge 11/23/2022 11,725.51 Vendor Total 26,250.10
99750 Ready Refresh Supplies 11/17/2022 581.41
99750 Ready Refresh Supplies 11/17/2022 60.97
99796 Ready Refresh Drinking Water 11/23/2022 49.39
Vendor Total 691.77
99709 Rebekah Barr Mileage Reimbursement 11/17/2022 58.76 99709 Rebekah Barr Mileage Reimbursement 11/17/2022 66.26 Vendor Total 125.02
99797 REMIF Employee assistance program Dec 2022 11/23/2022 5.68 99797 REMIF Employee assistance program Dec 2022 11/23/2022 6.12 99797 REMIF Employee assistance program Dec 2022 11/23/2022 5.11 99797 REMIF Employee assistance program Dec 2022 11/23/2022 11.08 99797 REMIF Employee assistance program Dec 2022 11/23/2022 1.70 99797 REMIF Employee assistance program Dec 2022 11/23/2022 18.32 99797 REMIF Employee assistance program Dec 2022 11/23/2022 12.78 99797 REMIF Employee assistance program Dec 2022 11/23/2022 6.67 99797 REMIF Employee assistance program Dec 2022 11/23/2022 10.79 99797 REMIF Employee assistance program Dec 2022 11/23/2022 8.80 99797 REMIF Employee assistance program Dec 2022 11/23/2022 0.85 99797 REMIF Employee assistance program Dec 2022 11/23/2022 1.42 99797 REMIF Employee assistance program Dec 2022 11/23/2022 4.40 99797 REMIF Employee assistance program Dec 2022 11/23/2022 22.72 Vendor Total 116.44
99751 Republic Services of Sonoma County Yard Waste/Compost 11/17/2022 512.45 99751 Republic Services of Sonoma County Yard Waste/Compost 11/17/2022 241.39 99751 Republic Services of Sonoma County Yard Waste/Compost 11/17/2022 103.00 99751 Republic Services of Sonoma County Yard Waste/Compost 11/17/2022 49.25 Vendor Total 906.09
99752 Ricoh USA, inc Copier Lease 11/17/2022 124.49
99753 Ricoh Usa, Inc US4 Copier Lease 11/17/2022 243.98 99753 Ricoh Usa, Inc US4 Copier Lease 11/17/2022 1,463.88 99753 Ricoh Usa, Inc US4 Copier Lease 11/17/2022 731.94 99754 Ricoh USA, Inc. US2 Copier Lease 11/17/2022 212.43 99798 Ricoh USA, Inc. US3 Copier Lease 11/23/2022 281.23 Vendor Total 3,057.95
99755 RingCentral Inc Phones 11/17/2022 1,802.42
99742 Robert Nolan Turf Rebate 11/17/2022 300.00
99756 Sebastiani Building Investors Monthly lease payment 11/17/2022 6,109.00 99678 Silveira Chevrolet Vehicle Maintenance, 2019 Chevrolet 11/03/2022 90.76 99757 Soiland Co, Inc Supplies 11/17/2022 232.92
99758 Sonoma Community Center FY22-23, City Sponsorship/Service Contract 11/17/2022 3,333.33
CITY OF SONOMA
MONTHLY PAYABLES REPORT
November 2022
Agenda Item #4.2:
99759 Sonoma County Public Safety Consortium 20% Shared System Support Q2 11/17/2022 13,760.83 99760 Sonoma County Sheriff's Office Law Enforcement Contract September 2022 11/17/2022 361,483.33 99799 Sonoma County Sheriff's Office Law Enforcement Contract Oct 2022 11/23/2022 419,884.71 Vendor Total 781,368.04
99761 Sonoma County Tax Collector 0 4th ST W FY 2022-2023 11/17/2022 250.00 99800 Sonoma County Tax Collector 630 2nd St W 11/23/2022 13,536.00 Vendor Total 13,786.00
99762 Sonoma Ecology Center FY22-23, City Sponsorship/Service Contract 11/17/2022 2,083.33 99679 Sonoma Media Investments Advertising 11/03/2022 242.01 99679 Sonoma Media Investments Advertising 11/03/2022 261.75 99679 Sonoma Media Investments Advertising 11/03/2022 1,903.88 99679 Sonoma Media Investments Advertising 11/03/2022 160.00 99679 Sonoma Media Investments Advertising 11/03/2022 935.39 Vendor Total 3,503.03
99706 Sonoma Overnight Support January-June 2022 11/17/2022 15,000.00 99763 Sonoma Overnight Support July 2022-September 2022 11/17/2022 7,500.00 Vendor Total 22,500.00
99764 Sonoma Tourism Improvement Dist. TID Receipts Rec'd in October 2022 11/17/2022 108,161.24 99765 Sonoma Valley Chamber of Commerce Business & Economic Vitality Svcs, FY22-23 11/17/2022 10,416.66 99680 Sonoma Valley Field of Dreams Athletic Field Maintenance/Ops 11/03/2022 5,000.00 99681 Sonoma Valley Fire & Rescue Authority 2022/2023 City of Sonoma & Sonoma Valley Fire District Contract 11/03/2022 495,224.00 99801 Sonoma Valley Fire & Rescue Authority City Reimbursements for 3 SAFER Positions- FY22-23 11/23/2022 53,690.56 99804 Sonoma Valley Fire & Rescue Authority City Reimbursements for 3 SAFER Positions- FY21-22 11/23/2022 24,239.35 Vendor Total 573,153.91
99766 Sonoma Valley Groundwater Sustainability Agency Contribution for Fiscal Year 2022 - 2023 11/17/2022 25,000.00 99767 Sonoma Valley Visitors Bureau FY22-23, Monthly Payment Per Contract 11/17/2022 8,333.33 99702 Sophia Williams UB Refund Check 11/16/2022 81.11
99682 Springbrook Software LLC GL & Extended Budget Training 11/03/2022 330.75 99802 Springbrook Software LLC GL & Extended Budget Training 11/23/2022 897.75 Vendor Total 1,228.50
99768 Statewide Traffic Safety & Signs Inc. Supplies 11/17/2022 311.69 99769 The Bank of New York Mellon Trustee Fee 11/17/2022 3,500.00 ACH The Bank of New York Mellon Trust Company PROJECT 2015 SUBORDINATE TAX ALLOCATION REFUNDING BOND 11/17/2022 1,155,509.10 99683 U.S. Bank Corp Pmt System City CalCard Purchase 11/03/2022 810.32 99683 U.S. Bank Corp Pmt System City CalCard Purchase 11/03/2022 984.78 99683 U.S. Bank Corp Pmt System City CalCard Purchase 11/03/2022 132.70 99683 U.S. Bank Corp Pmt System City CalCard Purchase 11/03/2022 820.00 99683 U.S. Bank Corp Pmt System City CalCard Purchase 11/03/2022 1,138.08 99683 U.S. Bank Corp Pmt System City CalCard Purchase 11/03/2022 2,203.24 99683 U.S. Bank Corp Pmt System City CalCard Purchase 11/03/2022 2,433.19 99683 U.S. Bank Corp Pmt System City CalCard Purchase 11/03/2022 726.34 99683 U.S. Bank Corp Pmt System City CalCard Purchase 11/03/2022 1,399.57 99683 U.S. Bank Corp Pmt System City CalCard Purchase 11/03/2022 2,119.02 99683 U.S. Bank Corp Pmt System City CalCard Purchase 11/03/2022 751.28 99683 U.S. Bank Corp Pmt System City CalCard Purchase 11/03/2022 120.00 99683 U.S. Bank Corp Pmt System City CalCard Purchase 11/03/2022 1,248.68 99683 U.S. Bank Corp Pmt System City CalCard Purchase 11/03/2022 222.49 Vendor Total 15,109.69
99770 Uline Supplies 11/17/2022 67.65
99770 Uline Supplies 11/17/2022 645.44
99770 Uline Supplies 11/17/2022 451.93
Vendor Total 1,165.02
99684 Universal Building Services Janitorial Services, September 2022 11/03/2022 945.00 99684 Universal Building Services Janitorial Services, September 2022 11/03/2022 194.67 99684 Universal Building Services Janitorial Services, September 2022 11/03/2022 194.67 99684 Universal Building Services Janitorial Services, Public Restrooms 11/03/2022 640.00 99684 Universal Building Services Janitorial Services, September 2022 11/03/2022 2,298.00 99684 Universal Building Services Janitorial Services, September 2022 11/03/2022 194.66 99771 Universal Building Services Janitorial Services 11/17/2022 320.00 Vendor Total 4,787.00
99772 US Bank Voyager Fleet Sys Gas 11/17/2022 1,143.49 99772 US Bank Voyager Fleet Sys Gas 11/17/2022 461.11
99772 US Bank Voyager Fleet Sys Gas 11/17/2022 3,502.60 99772 US Bank Voyager Fleet Sys Gas 11/17/2022 1,315.53 99772 US Bank Voyager Fleet Sys Gas 11/17/2022 346.34
99772 US Bank Voyager Fleet Sys Gas 11/17/2022 1,222.25 Vendor Total 7,991.32
CITY OF SONOMA
MONTHLY PAYABLES REPORT
November 2022
Agenda Item #4.2:
99773 USABluebook Supplies Cus#929648 11/17/2022 652.15 99685 Verizon Wireless Wireless Communications 11/03/2022 469.32 99774 Vintage House FY22-23, City Sponsorship/Service Contract 11/17/2022 3,333.33 99775 VSS International 2022 Slurry Seal Project 11/17/2022 15,535.65 99776 Vulcan Materials Company Supplies 11/17/2022 297.53 99776 Vulcan Materials Company Supplies 11/17/2022 510.34 Vendor Total 807.87
99686 waterTALENT, LLC Temporary Staffing WE 10/2/22 11/03/2022 25,292.75 99777 waterTALENT, LLC Temporary Staffing W/E 10/30/22 11/17/2022 1,190.00 Vendor Total 26,482.75
Vendor Totals $ 3,353,377.49
Employee Payroll and Benefits $ 489,346.66
$ 3,842,724.15
CITY OF SONOMA
MONTHLY PAYABLES REPORT
November 2022
Agenda Item #4.2:
City of Sonoma
Agenda Item Summary
Meeting: City Council - 14 Dec 2022
Department
Planning and Community Services
Staff Contact
Kristina Tierney, Associate Planner
Agenda Item Title
CONTINUED FROM DECEMBER 7, 2022, COUNCIL MEETING - Discuss, Consider, and Take Possible Action to Introduce an Ordinance Amending the Sonoma Municipal Code Amending Title 14, Section 14.27.030 (Definitions) to align the definition of a duplex with recent changes to Chapter 19.92 (Definitions); Title 19, Chapter 19.10 (Zones and Allowable Uses) to ensure consistency between 19.10 and 19.40.050 (Hillside Development) regarding the requirement for a single-family residence to obtain a Use Permit in the Hillside Residential (R-HS) zoning district and other minor corrections and amending Section 19.44.060 (Continued Availability) to clarify terms of affordability and finding such amendments exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15061(B)(3) - General Rule - of the CEQA Guidelines.
Summary
The proposed ordinance represents a round of zoning clean ups to address various internal inconsistencies in the Sonoma Municipal Code including:
• Amendments to Title 14, Section 14.27.030 (Definitions) to align the definition of a duplex with recent changes to Chapter 19.92 (Definitions); • Amendments to Chapter 19.10 (Zones and Allowable Uses) to clarify an inconsistency between Section 19.40.050 (B) 3 (Conditional Use Permit Required) and Table 2.1 (Residential Uses and Permit Requirements) contained in Chapter 19.10 (Zones and Allowable Uses). This amendment would not amend the rules in effect as pursuant
19.02.020 (G) (Conflicting Requirements) when there are conflicts between different requirements of this development code, or between this development code and other municipal code provisions, the most restrictive shall apply. • Additional edits to Chapter 19.10 include corrections to several references to special use regulations that are incorrect in Tables 2-1, 2-3 and 2-4. • Amendments to Section 19.44.060 (Continued Availability) would clarify the terms of affordability for inclusionary housing units.
The Planning Commission reviewed the proposed ordinance on November 17, 2022 and recommended that the reference to special use standards for a service station in Chapter
19.10 (Zones and Allowable Uses), Table 2-3 remain instead of being deleted. The proposed ordinance has been amended to reflect that direction. The proposed ordinance is currently before the City Council for introduction of the ordinance and would return on January 18, 2023 for adoption. The ordinance would be in effect 30 days after adoption.
Recommended Council Action
Introduce the ordinance.
Alternative Actions
Agenda Item #5.1:
Council discretion
Financial Impact
None
Environmental Review Status
Environmental Impact Report
Negative Declaration
Exempt
Not Applicable
Approved/Certified
No Action Required
Action Requested
Attachments
Proposed Ordinance - 2022 Zoning Code Clean Up CC Introduction 12 14 22 Alignment with Council Goals:
Compliance with Climate Action 2020 Target Goals:
CC:
n/a
Agenda Item #5.1:
1 Ord. Title 19 SMC 2022
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SONOMA AMENDING THE CITY OF SONOMA MUNICIPAL CODE TITLE 14, SECTION 14.27.030 (DEFINITIONS) TO ALIGN THE DEFINITION OF A DUPLEX WITH RECENT CHANGES TO CHAPTER 19.92 (DEFINITIONS) AND TITLE 19, CHAPTER 19.10 (ZONES AND ALLOWABLE USES) TO ENSURE CONSISTENCY BETWEEN 19.10 AND 19.40.050 (HILLSIDE DEVELOPMENT) REGARDING THE
REQUIREMENT FOR A SINGLE-FAMILY RESIDENCE TO OBTAIN A USE PERMIT IN THE HILLSIDE RESIDENTIAL ZONING DISTRICT AND OTHER MINOR CORRECTIONS; AND SECTION 19.44.060 (CONTINUED AVAILABILITY) TO CLARIFY TERMS OF AFFORDABILITY
AND FINDING SUCH AMENDMENTS EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL ACT (CEQA) PURSUANT TO SECTION 15061(B)(3) - GENERAL RULE - OF THE CEQA GUIDELINES.
WHEREAS, the California Legislature has declared that there is a severe shortage of affordable housing and has changed laws to expedite the local residential development process, including regulations requiring the modification of local regulations to streamline housing development and for clarity; and WHEREAS, on October 19, 2022 the City Council of the Sonoma identified a discrepancy between the requirement to obtain Use Permit approval from the Planning Commission for the construction of a single-family residence in the Hillside Residential (R-HS) zoning district contained in 19.40.050 (B) 3 (Conditional Use Permit Required) and Table 2.1 (Residential Uses and Permit Requirements) contained in Chapter 19.10 (Zones and Allowable Uses), as well as several references to special use regulations that are incorrect in Tables 2-1, 2-3 and 2-4; and WHEREAS, on November 17, 2022, the Planning Commission discussed amendments to Chapter 19.10 (Zones and Allowable Uses) and unanimously recommended that the City Council introduce an ordinance; and WHEREAS, the City Council found this ordinance to be exempt from the California Environmental Act (CEQA) pursuant to Section 15061(b)(3) - General Rule - of the CEQA Guidelines prior to taking action; and WHEREAS, on December 14, 2022, the City Council held a public hearing and considered amendments to the Sonoma Municipal Code, consistent with the applicable policies of the Sonoma General Plan; and WHEREAS, the proposed amendments to the Sonoma Municipal Code are consistent with State Law.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SONOMA DOES ORDAIN AS FOLLOWS:
SECTION 1. Amendments to the Sonoma Municipal Code
A. Section 14.27.030 (Definitions) is amended as follows:
B. “Duplex” means a residential structure under single ownership containing two dwellings.
Agenda Item #5.1:
2 Ord. Title 19 SMC 2022
B. Table 2-1, 2-3 and 2-4 in Section 19.10.020 of the Sonoma Municipal Code (Zoning districts established) is amended as follows:
Agenda Item #5.1:
3 Ord. Title 19 SMC 2022
Table 2-1 (Residential Uses and Permit Requirements) is hereby amended as follows:
Allowed Uses and Permit
Requirements for Residential
Districts (1)
Permit Required by District (2) P Use permitted
UP Use Permit required
L License required
— Use not allowed
Land Use (1) R-HS R-R R-L R-S R-M R-H R-O R-P Specific Use Regulations
AGRICULTURE, RESOURCE AND OPEN SPACE USES
Animal Keeping P P UP — — — — — Chapter 8.08
SMC
Crop Production and
Horticulture
P P UP — — — — —
Produce Stands for
On-Site Production
P P UP — — — — — SMC
19.50.070
MANUFACTURING AND PROCESSING USES
Existing Uses — — — — — — — — SMC
19.82.020
RECREATION, EDUCATION AND PUBLIC ASSEMBLY USES
Equestrian Facilities UP UP — — — — — —
Parks and
Playgrounds
P P P P P P P —
Religious Facilities — — UP UP UP UP — —
Schools – Public
and Private
— — UP UP UP UP — —
RESIDENTIAL USES (2)
Accessory Dwelling
Units
P P P P P P P P SMC
19.50.090
Accessory Dwelling
Units, Junior
P P P P P P P P SMC
19.50.090
Duplex — — P P P — — —
Emergency Shelters — — — — UP UP UP — SMC
19.50.033
Home Occupation P P P P P P P P SMC
19.50.04003
5 Live/Work Facilities — — — — UP — — — SMC
19.50.050
Mobile Home Park — — — — — — — UP SMC
19.50.035
Multi-family Dwelling
(Four or fewer units)
— — — UP P P P —
Multi-family Dwelling
(Five or more units)
— — — UP UP UP P —
Agenda Item #5.1:
4 Ord. Title 19 SMC 2022
Personal Indoor
Cannabis Cultivation
(4)
P P P P P P P P SMC
19.50.032.A
Personal Outdoor
Cannabis Cultivation
(4)
P P P P P P P P SMC
19.50.032.B
(Prohibited if
multifamily
dwelling or
mobile
home)
Residential
Accessory
Structures
P P P P P P P P
Residential Care
Homes, Six or fewer
clients
— — P P P — — —
Residential Care
Homes, Seven or
more clients
— — — — UP — — —
Single-Family
Dwellings
UP P P P P — — — — SMC
19.40.050
19.50.035
Supportive Housing
(3)
P P P/UP P/UP P/UP P/UP — —
Transitional Housing
(3)
P P P/UP P/UP P/UP P/UP — —
RETAIL TRADE AND SERVICES
Art, Antique,
Collectible and Gift
Sales
— — — UP — — — —
Artisan Shops — — — UP — — — —
Bed and Breakfast
Inns (B&Bs)
UP UP UP — — — — — SMC
19.50.030
Child Day Care
Center
— UP UP UP UP UP UP —
Child Day Care:
Small Family Day
Care Home
— UP UP UP UP UP — —
Child Day Care:
Large Family Day
Care Home
— — UP UP UP UP UP —
General Retail — — — UP — — — —
Governmental and
Public Facilities
— UP UP UP UP UP UP —
Libraries and
Museums
— — — UP — — — —
Agenda Item #5.1:
5 Ord. Title 19 SMC 2022
Medical Services –
Extended Care
— — — UP UP — — —
Offices, Professional
and Administrative
— — — UP — — — —
Personal Services — — — UP — — — —
Restaurant — — — UP — — — —
Senior Residential
Care Facilities
— — — — UP — — —
Telecommunications
Facilities,
Commercial
See Chapter 5.32 SMC, Telecommunications Facility and Antenna Criteria Time-shares
– – – – – – – –
SMC
19.50.140
SPECIAL PURPOSE USES
Public Utility
Facilities
— — — — — — — —
Public Utility
Equipment
P P P P P P P P
Notes:
1. See SMC 19.10.050(C) regarding uses not listed. See Division VIII for definitions of the listed land uses.
2. New residential developments subject to the City’s Growth Management Ordinance (SMC 19.94).
3. Supportive and Transitional Housing shall be subject to those restrictions that apply to other residential dwellings of the same type in the same zone. For example, such housing structured as single-family is permitted in the R-HS, R-R, RL and RS residential zones, whereas Supportive and Transitional housing structured as multi-family is limited to the RM and RH residential zones and the Mixed-Use Zone.
4. Personal cultivation of cannabis (Indoor and Outdoor) only allowable in conjunction with residential use subject to SMC 19.50.032.
Agenda Item #5.1:
6 Ord. Title 19 SMC 2022
Table 2-3 (Mixed Uses and Permit Requirements) is amended as follows:
Allowed Uses and Permit
Requirements for Mixed Use
Zoning Districts (1)
Permit Required by District
(2)
P Use permitted
UP Use Permit required
L License required
— Use not allowed
Land Use MX Specific Use Regulations
MANUFACTURING AND PROCESSING USES (3)
Artisans/Craft Product
Manufacturing
UP
Food and Beverage
Manufacturing
UP
Furniture/Fixtures
Manufacturing, Cabinet
Shops
UP
Change in Existing
Nonconforming Uses
UP SMC 19.82.020
Recycling Facilities – Small
Collection Facilities
—
Research and Development
(R&D)
UP
Warehousing, Wholesaling
and Distribution
—
RECREATION, EDUCATION AND PUBLIC ASSEMBLY USES (3)
Clubs, Lodges, and Private
Meeting Halls
UP
Community Centers UP
Health/Fitness Facilities UP
Indoor
Amusement/Entertainment
Facilities
UP
Agenda Item #5.1:
7 Ord. Title 19 SMC 2022
Libraries and Museums UP
Outdoor Commercial
Recreation
—
Religious Facilities UP
Schools – Specialized
Education and Training
UP
Studios for Art, Dance, Music,
Photography, Etc.
UP
Theaters and Auditoriums UP
RESIDENTIAL USES (4)
Accessory Dwelling Units P SMC 19.50.090
Accessory Dwelling Units,
Junior
P SMC 19.50.090
Duplex — —
Emergency Shelters UP SMC 19.50.033
Live/Work Facilities UP SMC 19.50.050
Multi-family Dwelling (Four or
fewer units)
P
Multi-family Dwelling (Five or
more units)
UP
Personal Indoor Cannabis
Cultivation (7)
P SMC 19.50.032.A
Personal Outdoor Cannabis
Cultivation (7)
P SMC 19.50.032.B
(Prohibited if multifamily
dwelling or mobile home)
Residential Care Homes,
Seven or more clients
UP
Single-Family Dwellings — (5)
Supportive Housing, four or
fewer units
P
Agenda Item #5.1:
8 Ord. Title 19 SMC 2022
Supportive Housing, five or
more units
UP
Transitional Housing, four or
fewer units
P
Transitional Housing, five or
more units
UP
RETAIL TRADE (3)
Accessory Retail Uses UP
Art, Antique, Collectible and
Gift Sales
UP
Artisan Shops UP
Auto and Vehicle
Sales/Rental
—
Building Material Stores —
Commercial Cannabis Activities (8):
Manufacturing UP SMC Chapter 5.36
Non-store front retail UP SMC Chapter 5.36
Testing laboratory UP SMC Chapter 5.36
Drive-In and Drive-Through
Sales
UP
Farmers Market UP
Fueling Station UP
Furniture, Furnishings and
Equipment Stores
UP
General Retail UP
Grocery Store UP
Music Venue L Chapter 5.34 SMC
Outdoor Retail Sales and
Activities
UP
Agenda Item #5.1:
9 Ord. Title 19 SMC 2022
Plant Nurseries and Garden
Supply Stores
UP
Restaurant UP
Second Hand Stores UP
Shopping Center UP
Special Event Venue (6) UP
Wine Tasting Facilities/Wine
Bars
WTUP SMC 19.50.120
Tap Rooms UP SMC 19.50.130
SERVICES (3)
Auto Parts Sales UP
Banks and Financial Services UP
Bed and Breakfast Inns
(B&Bs)
UP SMC 19.50.030
Business Support Services UP
Child Day Care Facilities UP
Drive-In and Drive-Through
Facilities
UP
Equipment Rental UP
Governmental and Public
Facilities
UP
Hotel or Motel UP
Medical Services – Clinics,
Offices, Laboratories
UP
Medical Services – Hospitals —
Mortuaries and Funeral
Homes
UP
Offices, Professional and
Administrative
UP
Agenda Item #5.1:
10 Ord. Title 19 SMC 2022
Personal Services UP
Storage – Outdoor — SMC 19.40.100(D)
Storage – Personal Storage
Facility (Mini-Storage)
—
Telecommunications
Facilities, Commercial
See Chapter 5.32 SMC, Telecommunications Facility and
Antenna Criteria
Time-shares —
SMC 19.50.140
Vacation Rental — SMC 19.50.110
Vehicle Services, Repair and
Maintenance
UP
Vehicle Services, Service
Stations
— SMC 19.50.100
Repair Services for
Consumer Products
UP
SPECIAL CIRCUMSTANCES COMMERCIAL DEVELOPMENT
Formula Business, Small UP SMC 19.50.035
Formula Business, Large UP SMC 19.50.035
Formula Restaurant, Large UP SMC 19.50.035
SPECIAL PURPOSE USES
Public Utility Facilities —
Public Utility Equipment P
Notes:
1. See SMC 19.10.050(C) regarding uses not listed. See Division VIII for definitions of the listed land uses.
2. New development in the Mixed-Use zone shall include a residential component unless waived by the planning commission through use permit review (see SMC 19.10.020(C)).
3. Uses within these categories are allowed only if the planning commission finds that the use will not result in the encroachment of incompatible commercial uses within an established residential area.
4. New residential developments subject to the city’s growth management ordinance.
5. One existing single residence on an existing lot of record is allowed.
6. On sites of one acre in size or larger.
7. Personal cultivation of cannabis (indoor and outdoor) only allowable in conjunction with residential use subject to SMC 19.50.032.
Agenda Item #5.1:
11 Ord. Title 19 SMC 2022
8. No commercial cannabis activity may occur in these zoning districts unless and until a commercial cannabis business permit has been issued for that activity under Chapter 5.36.
Agenda Item #5.1:
12 Ord. Title 19 SMC 2022
Table 2-4 (Special Purpose Uses and Permit Requirements) is hereby amended as follows:
Allowed Uses and Permit
Requirements for Special
Purpose Zoning Districts
Permit Required by District P Use permitted
UP Use Permit required
L License required
— Use not allowed
Land Use (1) A Pk P W Specific Use Regulations
AGRICULTURAL AND OPEN SPACE USES
Crop Production and
Horticulture
P — — P
Livestock Raising P — — — SMC 19.50.020
Prescribed Grazing — UP — —
Produce Stands for On-Site
Production
P — — — SMC 19.50.070
Trails, Hiking and Bicycling P P P —
MANUFACTURING AND PROCESSING USES
Agricultural or Food
Processing
— — — UP
Wineries — — — UP
Winery Accessory Uses — — — UP SMC 19.50.020
RECREATION, EDUCATION AND PUBLIC ASSEMBLY USES
Community Centers — — UP —
Community Garden — UP UP —
Equestrian Facilities UP UP — — SMC 19.50.020
Libraries and Museums — UP UP —
Parks and Playgrounds — P P —
Agenda Item #5.1:
13 Ord. Title 19 SMC 2022
Recreational Facilities — UP P —
Schools, Public and Private — — P —
Theaters and Auditoriums — UP P —
RESIDENTIAL USES (2)
Accessory Dwelling Units P — — — SMC 19.50.090
Accessory Dwelling Units,
Junior
P — — — SMC 19.50.090
Agricultural Employee
Housing
P — — —
Caretaker and Employee
Housing
UP UP UP UP
Emergency Shelters, 15 or
fewer beds
— — P — SMC 19.50.03335
Emergency Shelters, 16 or
more beds
— — UP —
Personal Indoor Cannabis
Cultivation (3)
P P P P SMC 19.50.032.A
Personal Outdoor Cannabis
Cultivation (3)
P P P P SMC 19.50.032.B
(Prohibited if multifamily
dwelling or mobile home)
Residential Accessory
Structures and Uses
P — — — SMC 19.50.080035
Single-Family Dwellings P — — — SMC 19.50.035
Supportive Housing (4) — — UP —
Transitional Housing (4) — — UP —
Vacation Rental — UP — — SMC 19.50.110
SERVICES
Offices – Administrative — UP UP —
Agenda Item #5.1:
14 Ord. Title 19 SMC 2022
Cemeteries — — P —
Child Day Care Facilities — — P —
Corporation Yard — — P —
Farmers Market P P P —
Governmental and Public
Facilities
— UP UP —
Kennel — — UP —
Medical Services – Hospitals — — UP —
Telecommunications
Facilities, Commercial
See Chapter 5.32 SMC, Telecommunications Facility and
Antenna Criteria
Timeshares — — — — SMC
19.50.140
SPECIAL PURPOSE USES
Public Utility Facilities — — UP —
Public Utility Equipment P P P P
Notes:
1. See Section 19.10.050.C regarding uses not listed. See Division VIII for definitions of the listed land uses.
2. New residential developments subject to the City’s Growth Management Ordinance (SMC 19.94).
3. Personal cultivation of cannabis (indoor and outdoor) only allowable in conjunction with residential use subject to SMC 19.50.032.
4. Supportive and transitional housing shall be subject to those restrictions that apply to other residential dwellings of the same type in the same zone.
C. Section 19.44.060 of the Sonoma Municipal Code (Continued Availability) is amended as follows:
19.44.060 Continued availability.
A. Duration of Affordability Requirement. Affordable units shall be legally restricted to occupancy by households of the income levels for which the units were designated in perpetuity. The land use permit application for the residential development project shall include the procedures proposed by the developer to maintain the continued affordability of the inclusionary and density bonus units in the following manner:
Agenda Item #5.1:
15 Ord. Title 19 SMC 2022
A. Development Projects with City Funding. Projects receiving a direct financial contribution or other financial incentives from the city, or a density bonus and at least one other concession or incentive, shall maintain the availability of the lower income density bonus units in perpetuity; B. Private Development Projects – Inclusionary and Density Bonus Only. Privately financed projects that receive a density bonus as the only incentive from the city shall maintain the availability of lower income density bonus units in perpetuity; and BC. Affordability Agreement. Affordability shall be guaranteed through an “affordability agreement” executed between the developer and the city (on a standard “For Sale” or “Rental” form approved by the city council). The project specific “affordability agreement” shall be approved by the city attorney and planning director particular to the project. The agreement shall be recorded on the subject property with the county recorder’s office before the issuance of building permits and shall become effective before final inspection of the first unit. The subject agreement shall be legally binding and enforceable on the property owner(s) and any subsequent property owner(s) for the duration of the agreement. The agreement shall include the following items:
1. Number and Duration. The number of, and duration of the affordability for, the affordable units;
2. Monitoring Affordability. The method in which the developer and the city are to monitor the affordability of the subject affordable units and the eligibility of the tenants or owners of those units over the period of the agreement;
3. Marketing of Units. The method in which vacancies would be marketed and filled;
4. Location and Type. A description of the location and unit type (bedrooms, floor area, etc.) of the affordable units within the project; and
5. Standards for Incomes and Rents/Sales Prices. Standards for maximum qualifying household incomes and standards for maximum rents or sales prices consistent with the most recently adopted affordability policies of the city of Sonoma and Section 50053 of the Health and Safety Code. (Ord. 06-2021 § 1, 2021; Ord. 03-2016 § 5, 2016; Ord. 02-2014 § 1 (Exh. A), 2014; Ord. 2003-02 § 3, 2003. Formerly 19.44.040).
D. SECTION 2. Findings for Development Code Amendments.
Pursuant to Section 19.86.070(B) of the Sonoma Municipal Code, the proposed amendments of the development code under this ordinance:
Agenda Item #5.1:
16 Ord. Title 19 SMC 2022
A. Are consistent with the goals, policies, and actions of the General Plan because the amendments promote and preserve the use of property for housing;
B. Would not be detrimental to the public interest, health, safety, convenience, or welfare of the city for the reasons described in the recitals above;
C. Comply with the provisions of the California Environmental Quality Act (CEQA) as described in Section 3 below; and
D. Are internally consistent with other applicable provisions of this development code because the amendments facilitate permitting of duplexes in the low density residential zoning district and multifamily residential dwellings in the medium density and high density residential zoning districts, clarify the review process for concurrent applications to streamline permit processing, and clarify development standards for residential development projects.
SECTION 3. CEQA
This Ordinance has been assessed in accordance with the authority and criteria contained in the California Environmental Quality Act (CEQA), the State CEQA Guidelines, and the environmental regulations of the city.
City Planning Staff has determined that the adoption and implementation of the Ordinance is exempt from further environmental review under the general rule in California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3) that CEQA only applies to projects that have the potential for causing a significant effect on the environment. As a series of text amendments and additions without any physical project being approved, it can be seen with certainty that there is no possibility that the ordinance will have a significant effect on the environment. The proposed ordinance amendments are therefore exempt from the provisions of CEQA because it does not involve a commitment to any specific project that may result in a potentially significant physical impact on the environment. The City Council concurs in these findings and adopts them as its own. The City Council, therefore, directs that a Notice of Exemption be filed with the County Clerk of the County of Sonoma in accordance with CEQA Guidelines.
SECTION 4. Severability.
If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance for any reason is held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance, and each section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared invalid or unconstitutional.
SECTION 5. Effective Date.
This ordinance shall take effect thirty (30) days after passage thereof.
SECTION 6. Publication.
This ordinance shall be published in accordance with the provisions of Government Code section 36933, subdivision (c)(1).
Agenda Item #5.1:
17 Ord. Title 19 SMC 2022
SECTION 7. This Ordinance Prevails Where There is Conflict.
To the extent that this Ordinance conflicts with any other provision in the Sonoma Municipal Code or city ordinance (urgency or otherwise), policy or regulation, this Ordinance will control.
APPROVED:
__________________________
Jack Ding, Mayor
ATTEST: _________________________
Rebekah Barr, City Clerk
* * * * * *
I HEREBY CERTIFY the foregoing ordinance was duly adopted at a Regular Meeting of the City Council of the City of Sonoma held on the January 18, 2023 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Agenda Item #5.1:
City of Sonoma
Agenda Item Summary
Meeting: City Council - 14 Dec 2022
Department
Administration
Staff Contact
Jeffrey A. Walter, Assistant City Attorney
Agenda Item Title
Discussion, Consideration, and Possible Action to Adopt A Resolution of the City Council of the City of Sonoma:
(1) Appointing Wayne Wirick as Acting City Manager from December 5, 2022, through January 1, 2023,
(2) Agreeing to Pay Wayne Wirick a Salary for that Period Equal to the City Manager’s Salary, and (3) Approving and Implementing an Adjustment in the Salary and Wages of the Position of Development Services Director/Building Official
Summary
Effective December 5, 2022, Interim City Manager, Sue Casey, was placed on administrative leave through the balance of December 2022. The City Council has offered to Wayne Wirck the position of Acting City Manager during that period of time. Wayne Wirick is agreeable to performing the Acting City Manager duties during that period of time provided:
(1) the salary he is paid during this period of time is based upon the annual salary of the City Manager which is $215,900; and
(2) that the 10% adjustment in salary compensation approved by the Council at its December 7, 2022, meeting applicable to Wayne Wirick’s position as Development Services Director/Building Official (as well as specified other non-represented confidential personnel and executive/at-will management and administrative personnel), is made retroactive to July 1, 2022.
Assuming the City Council is agreeable to these terms and conditions, the attached Resolution is offered to the Council for its adoption. If the Resolution is adopted, Wayne Wirick will perform the duties and exercise the powers of Acting City Manager from December 5, 2022, through January 1, 2023.
Recommended Council Action
Council Discretion
Alternative Actions
The Council could decline to adopt the attached Resolution.
The Council could adopt the attached Resolution with modified terms and conditions.
Financial Impact
If the Council adopts the Resolution appointing Wayne Wirick as Acting City Manager, his salary will be increased for the relevant period of time based upon an annualized salary of $215,900.
Agenda Item #6.1:
In addition, instead of the compensation adjustment approved on December 7, 2022, pertinent to the Development Services Director/Building Official position being made retroactive to August 17, 2022, adopting the attached Resolution will make that adjustment retroactive to July 1, 2022.
Environmental Review Status
Environmental Impact Report
Negative Declaration
Exempt
Not Applicable
Approved/Certified
No Action Required
Action Requested
Attachments
Resolution
Alignment with Council Goals:
Not Applicable
Compliance with Climate Action 2020 Target Goals:
CC:
n/a
Agenda Item #6.1:
1 Error! Unknown document property name.
RESOLUTION # _______-2022
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SONOMA (1) APPOINTING WAYNE WIRICK AS ACTING CITY MANAGER FROM DECEMBER 5, 2022 THROUGH JANUARY 1, 2023, (2) AGREEING TO PAY HIM A SALARY FOR THAT PERIOD EQUAL TO THE CITY MANAGER’S SALARY, AND (3) APPROVING AND IMPLEMENTING AN
ADJUSTMENT IN THE SALARY AND WAGES OF THE POSITION OF DEVELOPMENT
SERVICES DIRECTOR/BUILDING OFFICIAL
WHEREAS, Wayne Wirick is the City’s Development Services Director/Building Official; WHEREAS, the City Council has offered to Wayne Wirick the opportunity to serve as the City’s Acting City Manager from December 5, 2022 through January 1, 2023, and perform the duties of the City Manager as specified in Chapter 2.08 of the Sonoma Municipal Code during that period of time;
WHEREAS, Wayne Wirick has agreed to so serve as the Acting City Manager during said period of time on the condition that (a) he be paid a salary during that period of time based upon the annual salary payable to the City Manager and (b) the 10% increase in the salary of the Development Services Director/Building Official approved by the City Council at its meeting on December 7, 2022, pursuant to Resolution No._____________ be made retroactive to July 1, 2022; and
WHEREAS, the City Council is agreeable to these conditions:
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SONOMA RESOLVES AS FOLLOWS:
1. Wayne Wirick is hereby appointed as Acting City Manager to perform those services, discharge those duties and exercise those powers of a City Manager as specified in the Sonoma Municipal Code, Chapter 2.08, during the period December 5, 2022 through January 1, 2023 (the “Period of Time”). During the Period of Time, Mr. Wirick will also perform those duties of the Development Services Director/Building Official.
2. During the Period of Time, Mr. Wirick will be paid a salary based on an annual salary of $215,900. Except for this increase in salary for the Period of Time, all other compensation and benefits paid or provided to Mr. Wirick during the Period of Time will remain the same as they existed as of December 4, 2022.
3. The adjustment in the salary for the position of the Development Services Director/Building Official approved by the City Council at its meeting on December 7, 2022, pursuant to Resolution No._____________ shall be retroactive to July 1, 2022.
4. Mr. Wirick’s concurrence with the terms and conditions of him acting as the Acting City Manager during the Period of Time shall be evidenced by him affixing his signature to this Resolution and a copy hereof being placed in his personnel file.
5. The Acting City Manager shall effectuate the salary change for the Development Services Director/Building Official position set forth above.
PASSED AND ADOPTED at a Regular Meeting of the City Council on December 14, 2022.
Agenda Item #6.1:
2 Error! Unknown document property name.
AYES:
NOES:
ABSENT:
ABSTAIN:
____________________________________
Mayor
_____________________________________
Rebekah Barr, City Clerk
I agree with the terms and conditions set forth above.
______________________________________ Dated:____________________ Wayne Wirick
Agenda Item #6.1:
City of Sonoma
Agenda Item Summary
Meeting: City Council - 14 Dec 2022
Department
Administration
Staff Contact
Lisa Janson, Senior Management Analyst
Agenda Item Title
Discussion, Consideration and Possible Action to Adopt a Resolution Approving the Conditions for Operations of Sonoma's Tuesday Night Market 2023 Market Season and Vendor Stall Fee Pricing
Summary
Background
On December 16, 2019, the City Council adopted a resolution authorizing a 2020 Market Operator Partnership with the City, Sonoma Valley Chamber of Commerce, and a Market Operations Manager. The Resolution included the following items:
Authorized the City Manager and Special Events Manager/Sr. Management Analyst to work closely with contracted entities to oversee and deliver a successful 2020 Farmers Market. The City’s role is to provide operational oversight/support and manage fiscal oversight of the Market. • Authorized contracts with the Sonoma Valley Chamber of Commerce and the Market Operation Manager.
• Authorized staff to enter into other contracts to ensure operations for the Tuesday Night Market.
• Approved budget adjustment to launch the effort until revenues are received. • Instructed the City Manager to provide a report in August with an update and recommendations for the 2021 market season.
In March of 2020 when the pandemic started staff had to change directions and move away from the “community event” and program an essential farmer only market. When the market opened in 2021, a lot of the COVID restrictions were still in place and it wasn’t until early summer when the restrictions were over that staff was able to bring back some of the fun community event related items such as music/entertainment and the prepared food vendors.
The 2022 market season was the first full year of the community event (all vendor types, music and entertainment). Staff is now in our fourth year of planning the market and is feeling more comfortable with the weekly coordination of 20-21 market weeks.
Plans for Sonoma’s Tuesday Night Market 2023 Market Season We will continue to build on the 2022 market season. Attached for your review is the post event report for the 2022 market season. Based on our observations and, in consultation with the market manager and Chamber of Commerce, staff is recommending some changes for 2023 market season.
Staff is proposing the 2023 market season will kick off on May 2 and run through September 26, 2023. There will be no market the week of July 3rd due to the fourth of July occurring on Tuesday.
Staff is also recommending not having a market on August 1, 2023 due to having the City Party on August 3rd. In all total there will be 20 markets this season.
Next year we will build on our community partner opportunity. In 2023 we will open each market with a different local non-profit, providing them 3-5 minutes of speaking time prior to the start of the Agenda Item #6.2:
music each evening and five minutes during the intermission. Each entity will be offered a 10’x10’ stall on the evening that they are participating to table.
In 2023 we plan to build on the themed programing, similar to the 2022 Hawaiian night which featured our 2021 Treasure Artist Betty Ann Bruno. We hope to be able to have a Mexican heritage evening working closely with VIDA a local non-profit. September is also emergency preparedness month, working closely with our COAD partners we would like to create an opportunity for them to table and pass out information at one of the markets in September.
The Tuesday night market will host the annual Zucchini races on August 15, 2023, Staff will continue to develop our relationship with Sonoma Raceway and hopes they will sponsor the event again in 2023.
Staff would like to open the application period for the 2023 market season in late of December 2022 with it closing in late January 2023. The Market Advisory Team made up of three community members, a member of the Chamber of Commerce and a City representative will choose a variety of vendors complying with the Conditions For Operations of the Tuesday Night Market Exhibit A while trying to be sensitive to the brick-and-mortar businesses surrounding the Plaza.
For the market to cover the additional expenses in 2023, we will need to increase the stall fees for vendors. The prepared food vendors will see the largest increase in the minimum stall fees, we will continue to request the 10% of gross revenue whichever is higher. There is more in-depth discussion of stall pricing in the budget section of this report.
The Sonoma Valley Jazz Society co-locates their monthly Tuesday Evening Market Jazz event in the Grinstead Amphitheater every second Tuesday of the month from June through September.
They coordinate the setup and tear down directly with the City and have a separate Plaza Use Application on file with the City. During the market jazz evenings, the market operators working with Sonoma Valley Music will plan acoustic acts on the historic front lawn.
The hours of operations will remain from 5:00PM- 8:00PM, with music between 6:00PM-8:00PM.
The designated end time worked well in 2022, the Plaza emptied naturally when the music ended, and it allowed for vendors to pack up while there was still daylight. This year we didn’t experience the issues that we have had in the previous years with crowds lingering and partying until late evenings.
Staffing
In 2023, staff is recommending contracting with the same part-time contract market manager, Jerry Wheeler, her responsibilities would include vendor coordination and communication, onsite set up and oversight, EBT coordination, on-site coordination and execution of market events and programs. Jerry Wheeler’s continued dedication and work on the market has provided a foundation on which we can continue to build. The market vendors appreciate Mrs. Wheelers professionalism and ability to find solutions to their many needs.
Issues to Address
The market continues to have issues with dogs in the Plaza and we are trying to find ways to address this problem. With regard to post market “party” activities in the Casa Grande parking lot this didn’t materialize in 2022, our market security checked on the lot each evening, after the market had closed and reported no issues.
City staff has started preliminary discussions with the market service providers (waste management, music coordination, sound technician, and security) and general costs are continuing Agenda Item #6.2:
to increase making it impossible to cover all of city staff time and to make the $10,000 contribution to cover the use of the Plaza. These changes will be reflected in the redline of Conditions For Operations of the Tuesday Night Market Exhibit A.
Extreme weather played a role in lower stall revenue for the 2022 market season. The market encountered rain early in the season and then had multiple markets that experienced extreme heat events. Without clear rules in place on when and how a market should be canceled, the market remained open even though the attendance by both vendors and patrons hit real lows. Staff working with the City Manager will update the market Rules and Regulations with language that articulates what process will be followed in extreme weather events, always taking into consideration the safety of the vendors, patrons and staff of the market.
Special event insurance increased significantly year over year and is directly corelated to the success of the market. This is one of those budgetary items that can not be negotiated, it is mandated by our Joint Powers Authority (JPA) California Intergovernmental Risk Authority (CIRA).
Sonoma Valley Fire District and the County is requiring "trained" crowd monitors to be onsite during the event hours. On any given market evening the market operators will be responsible for having between 6-12 "trained" crowd monitors onsite. Trained crowd monitors are responsible for identifying and addressing egress barriers, identify and mitigate fire hazards, direct and assist event attendees in evacuation during and emergency, assist emergency response personnel where requested and other duties required by the fire code official or as specified in the fire safety plan. The operators are working on a plan to ensure compliance of the new requirement including having staff, our partners, hired security and our onsite service providers trained to act as crowd monitors in emergencies.
2023 Draft Budget & Revenues
The 2023 draft market budget is attached as Exhibit B. Staff is recommending increasing the vendor stall fees with some of the fees increasing by up to 15%, a complete list of fees is attached Vendor Stall Fees Exhibit C. The market operations team will continue to monitor each vendors footprint to ensure that each vendor is paying the appropriate fees. It is also important to note that the County has implemented additional public safety standards and requires more space between prepared food vendors utilizing a cooking device and all other vendors. This impacts stall space inventory and reduces potential stall revenues, and as fairly noted by vendors they don't want to have to pay for space they cannot use. During the FY 23/24 budget season, staff will bring forth an updated farmers market budget that includes the negotiated contracted service costs and City Council will have the opportunity to discuss in detail during the budget session. It is important to note the farmers market budget spans to fiscal periods.
In 2022, the market operators, consisting of the SV Chamber, City staff and market manager, reviewed options for the selling of beer and wine at the 2022 market season. The market operators team recommended the City continue to allow a beer and a wine vendor at each market and that we increase the stall fees. The stall fees for those entities selling beer and wine will be in a range of $250-$350 a market or 20% of gross revenue, whichever is higher. The beer and wine vendors will be allowed to sell their beverages in unopened containers. The SV Chamber, being the City’s partner in the operations of the market, will be allowed to sell wine by the re-usable glass. The market operators are in discussion with the Sonoma Valley Visitors Bureau to explore purchasing a larger quantity of reusable cups that can be used at the City Party, weekly farmers market and the Lighting of the Plaza events. The increased quantity required for the community events will reduce the per item costs. The SV Chamber who sells the wine by the glass at the market will sell the first glass of wine at higher price point to cover the cost of the reusable cups. City working with the Visitors Bureau will work out the logistics. The fee for the reusable cup will come back to the City Agenda Item #6.2:
to help cover the cost of the purchasing the cups. This plan is predicated on the County Public Health department and ABC’s approval.
In 2023, all vendor stall fees will need to increase in order for the market to cover some of the increased cost associated with event insurance, trash sorting, liter pick up and bathroom cleaning.
The prepared food vendor stall fee will also increase by 15%, it is the largest category of vendor, and it is also the designation that generates the most waste, requires the most inspections and takes the most staff time to coordinate. New to the 2023 season, the market operators would like to add one additional category which is the Food Trucks. Previously Food Trucks were charged the same rates as the prepared food vendors. Food Trucks require a larger foot print they are typically 25-30' long by 15' + deep, require additional staff time to coordinate their location, load in and load out and often have to have their own designated electrical bollards.
Proposed 2023 Stall Fees Per 10'x10' Stall (Columns 2-7) The above table shows the proposed stall fees, with the implementation of the new fees it will permit the market to achieve the budgeted revenue goal as long as the makeup of vendors remains similar to 2022 season. Staff is asking the City Council to approve the 2023 Stall Fee as the maximum to be charged but provide flexibility to the City Manager to lower the fee, if needed.
On average the rates for most vendor categories will increase by 15% or $5-$15 per 10'x10' space.
In addition to stall fees, the Market Operators are requesting City Council to allow the City Manager to direct staff to create pricing strategies for other items like sponsorship pricing and merchandising that align with the revenue goals as outlined in the 2023 proposed budget. Additional budgetary authority is outlined in Exhibit A which are the 2022 adopted Condition For Operations of the Tuesday Night Market and outlines the policy goals which have been updated as seen in the attached redlined document.
The new Fire Safety Rules and Regulations which have been set by the County requires an ALS ambulance to be onsite at all of the markets at a cost of $10,000. The Sonoma Valley Fire District continues to be a wonderful community partner and has agreed to waive the fees and donate the service to the City of Sonoma for Sonoma’s Tuesday Night Market.
Agenda Item #6.2:
In 2023, the market operations team will again look at finding a sponsor of the EBT market match program. We will continue to try to offer 100% market match. This benefits those individuals who participate in the EBT program by ensuring they are able to purchase fresh organic produce, and it also increases the amount of revenue taken home by the Farmers participating in the market. The operations team will create social media posts and posters to be distributed by our community partners referencing the increased market match.
Green Policies
The 2023 market season will resume enforcing the single use plastics ban, information will be included in the application packets for all vendors. The operation team will provide a list of acceptable food service items to all of the vendors in advance of the market. The market operators will continue to encourage all farmers to utilize the compostable biobags and/or paper bags.
If the market can find a sponsor for the free bike valet, the market operations team will contract to bring back the service. The market operations team will continue to promote alternative modes of transportation to the market, the information will reside on the market website and social media post will include the information, with key themes being the location of the bike racks in the Plaza, safe bicycling routes and Sonoma County Transit options.
The 2023 market will continue to focus on reducing waste and will build on three themes: bring reusable service ware and cups from home, dispose waste in the appropriate receptacle and pack it in- pack it out. Garbage and recycling continue to be one of the larger expenses in the market budget and this year we hope to use some of the funding for public education focused on sustainability by delivering less waste to the landfill. The sustainability coordinator is recommending that the market operators have a minimum of two manned waste stations, to help educate the attendees on where to place their waste. This will increase the sorting cost significantly and our current provider may not be able to provide this level of service. City staff is exploring different options and the cost for this will be reflected in the FY23/24 budget.
The market will work closely with their vendors to ensure that they have the materials outlining the single use plastics ban, and they will have to sign a form stating they will abide by the ban.
Policy / Operational Guidelines
Exhibit A contains the current Conditions For Operations of the Tuesday Night Market that were adopted by City Council on December 16, 2019, and updated on December 1, 2021.These policy goals and conditions have been in place for many years.
Staff is seeking to make changes to the current market Conditions of Operations of the Tuesday Night Market guidelines, most of the changes are tied to ensuring the dates are current for the 2023 market season. The policy will continue to give preference to those vendors from Sonoma Valley. Pricing is a tiered to provide an incentive for those business who are local to participate in the market. The main difference to the conditions of operations is the removal of the Plaza rental fee, with the current increase in market expenses and not wanting to increase the vendor fees more than 15% it is unachievable to gross $10,000 for the City. This specific item is found in policy goal 5, item 1.b.
These policy goals and conditions will continue to be administered through vendor rules and regulations that reside on the market website. These rules and regulations have been compiled by researching what other market organizations statewide require for the smooth operation of a market. As seen in previous years the resolution authorizes the City Manager to create, amend and update these operational rules as necessary to stay compliant with State and County Agenda Item #6.2:
requirements. For the 2023 market season, the market operations team will look into adding language that formalizes the procedures for rain outs and severe heat.
Overall Sonoma’s Tuesday Night Market continues to be a cherished weekly event that brings the community together to celebrate and engage with each other. During the FY23/24 budget process next spring staff may bring a budget adjustment to City Council for the FY22/23 to account for the 2022 market season increased expenses and loss revenue. Staff will continue to try to negotiate lower costs and identify a plan to achieve a net neutral market plan for the 2023 market season.
Recommended Council Action
Adopt a Resolution approving the proposed changes to the Conditions for Operation for the Tuesday Night Market, the draft 2023 budget, and approve the proposed 2023 stall fees for Sonoma’s Tuesday Night Market as the maximum to be charged.
Alternative Actions
City Council discretion.
Financial Impact
The Market Operators have created a draft budget the 2023 Market Season. With enhanced sponsorships and increasing the stall fees for all vendors, there is greater revenue for the market which will allow for the envisioned enhancements outlined in this report. The proposed stall fees are in line with the proposed budget and the current proposed budget is showing a net positive of $4,250, which can help offset the loses from the 2022 market season.
Environmental Review Status
Environmental Impact Report
Negative Declaration
Exempt
Not Applicable
Approved/Certified
No Action Required
Action Requested
Attachments
EXHIBIT A_Conditions For Operations of the Tuesday Night Market_Redline EXHIBIT B _ Proposed 2023 Market Budget
EXHIBIT C_ Proposed Vendor Stall Fees
2022 Farmers Market Season Post Season Review
Resolution Approving the Conditions for Operations of Sonoma's Tuesday Night 2023 Market Season
Alignment with Council Goals:
Compliance with Climate Action 2020 Target Goals:
CC:
Mark Bodenhamer, CEO of the Sonoma Valley Chamber of Commerce Agenda Item #6.2:
Agenda Item #6.2:
EXHIBIT A
CONDITIONS FOR OPERATION OF THE TUESDAY NIGHT
MARKET FOR THE 20203 MARKET SEASON
(Approved by Council on December 16, 2019; Updated on February 3, 2020; Updated again on November 22, 2021 and Updated again on December 14, 2022
Market Operators are defined as the contractual partnership between the City of Sonoma, Sonoma Valley Chamber of Commerce and Market Operations Manager, Jerry Wheeler. It is important to note the Vendor Rules and Regulations were created to administer the Conditions of Operations and the Policy as outlined below. They are available on the Tuesday Night Market website and prior to the acceptance into the market all vendors will need to acknowledge an understanding of the Rules and Regulations.
Policy Goal 1: Create Social Gathering Place and Festive Community Event Sonoma’s Tuesday Night Market event is an important community event that fosters community building and socializing that is a keystone to Sonoma culture and must be maintained.
Conditions
1. Community Gathering Place -- Strive to retain the culture of the Market as a community gathering place while preserving its small-town atmosphere and striving to minimize negative impacts to the Plaza and surrounding business community.
2. 4th of July -- The Market Operators will not conduct a Tuesday Night Market the week of July 1 due to the conflict with the 4th of July celebration.
3. Sonoma City Party – On annual basis, the City will determine whether to hold the Sonoma City Party in conjunction with a regular Tuesday Night Market or if on a separate date and potentially cancel a Tuesday Night Market during that week in order to reduce impacts to the Plaza and associated businesses.
Policy Goal 2: Focus on Local Vendors & Businesses / Local Produce and Farmers Offer community members an opportunity to purchase fresh, locally grown produce and other artisan goods and provide vendors an opportunity to sell their products locally. Conditions
1. Farmer Vendors -- The Market Operators will work to continue to support farmer vendors by retaining lower booth rates, by taking all farmer vendors, and seek ways to encourage and support the farmer vendors. Market Operators will use vendor criteria to ensure that all Agricultural vendors are included in the market and will create pricing strategies that encourage Agricultural vendor inclusion into the market.
2. The Market Operators will promote the farmer vendors by creating a series of farm specific events i.e. produce tasting competitions, best recipes, and zucchini races.
3. Total Stalls -- For the 2020 and 2022 season, due to the new Fire Marshal Rules and Regulations the Market Operators are exploring a new stall layout. The new Rules and Regulations when drafted will include schematics and reference the posted SVFRA Outdoor Special Events Standards. For the 2023 season, the Market Operators will follow the revised SVFD Outdoor Special Events Standards.
4. Vendor Booth Price -- The Market Operators will determine the structure and price for the vendor stalls. a) For 2020-2022, the Market Operators will investigate vendor fees for similar events located in the Bay Area and modify their vendor stall fees to be competitive. The Market Operators is requesting new fees for the 2023 market season as approved by City Council by Resolution XXXX- 2023 as outlined in Exhibit C.
Agenda Item #6.2:
b) The Market Operators will have a tiered stall cost structure to recognize “local” businesses. For example, the Market Operators will consider differentiated rates based on how “local” a vendor is with the lowest rate for businesses located within the City limits (and paying City taxes) and an increasing tiered rate structure for businesses located within the Sonoma Valley, located within Sonoma County (higher rate) or located outside of Sonoma County (highest rate). Since the City is substantially underwriting the costs for the market a structured fee schedule offers some fairness and equity. As represented in Exhibit C.
5. Locational Conditions -- The Market Operators will program the Plaza as they desire based on the above parameters. The Market Operators will keep food trucks off of the front of the horseshoe except for the night of the City Party.
6. Plaza Businesses -- Recognize that the Tuesday Night Market is located within the City’s central business district and creates direct competition with Plaza brick and mortar businesses. Seek to partner, promote and support opportunities for the local Plaza businesses to participate in the Market or support use of the Grinstead Theater of other parts of the Plaza by local Plaza businesses.
Policy Goal 3: Support Local Musicians Provide a location and an opportunity for local musicians to perform. The Market Operators will continue to work closely with the Sarafini Family who has been responsible for the organization of the music on the front Horseshoe for several years.
Conditions
1. Local Musicians -- The Market Operators will continue to deliberately and carefully favor local musicians as much as is practicable while still maintaining quality and variety of entertainment.
2. Music in the Horseshoe -- Retain music in the horseshoe on all evenings switching to acoustical sets when the Jazz Society is performing on the 2nd Tuesday of June, July, August and September.
3. Activity and Music in the Grinstead Amphitheater – the Market Operators will work in conjunction with local non-profits and other entities to alternative programming in the amphitheater when the Sonoma Valley Jazz Society is not contracted for usage.
Policy Goal 4: Commitment to Transparency / Fairness Transparency in operations and openness and fairness in selection process for all vendors. The new Vendor Rules and Regulations will clearly address the selection criteria process and outline the appeals process.
Conditions
1. Appeal Communication – The Market Operators will provide an email to unsuccessful applicants after the Advisory Committee vendor review process, the email will note the reasons for unfavorable decision on vendor selection. Each unsuccessful applicant will be provided an opportunity to appeal to the Sonoma Valley Chamber of Commerce Board for further review.
2. Web Site Information – The Market Operators will proactively maintain a website for the Tuesday Night Market to encourage transparency of information. The www.SonomaTuesdayNightMarket.com website will be the central place where all Rules and Regulations will be posted.
Policy Goal 5: Ensure Accountability to the Community Accountability of Market management to the community that it serves.
Agenda Item #6.2:
1. Ensuring overall impacts to the Plaza are minimized and over time that funding to improve and invest in the Plaza could come from the Tuesday Night Market event. This is reflected in the Exhibit C the new pricing strategy.
Conditions
A. City Fees – There are a variety of City fees and costs associated with the Tuesday Night Market being held in the Plaza.
B. The Market Operator is required to reserve the entire Plaza (except for the Grinstead Amphitheater on the second Tuesday of each month June-Sept) The Market Operators are responsible for clean-up, litter and impacts to the entire Plaza due to the number of attendees, however the Market Operators will not be charged the rental fee for the entire Plaza. a) The Market Operators Budget will include a line item for reduced rental fees for the use of the Plaza payable to the City of Sonoma for the horseshoe and the rear parking lot.
The actual rental fee for these spaces is currently $500 $1,800/week. The total rental fees for the 2022 market will be $10,000.
b) Plaza application fee for 2023 Tuesday Night Market will be waived. c) The Market Operator will work with a third party to handle the liter pick up, garbage sorting and recycling, cleaning and monitoring the restrooms. d) A third-party Security firm will be hired to monitor the event between 6:00 pm – 10 9:00 pm.
e) The Chamber of Commerce will be responsible for completing the Consumption of Alcoholic Beverages on City Property permit for the calendar year. f) The Market Operators will work closely with the Fire Marshal to ensure compliance of the Rules and Regulations.
2. The Market Operators will institute new criteria and controls to ensure that every vendor informs the California Board of Equalization that they have a Sonoma Plaza sub- location, to encourage accurate reporting of sales figures for the City of Sonoma. The specifics of this item is included in the vendor rules and regulations.
3. The Market Operators will maintain criteria and controls to ensure annual business licenses are collected and paid for all vendors that participate in the market. All Vendors will be required to have an annual business license on file prior to the Market season.
4. The Market Operators will communicate to all vendors the City and Fire Department Rules and Regulations in an effort to make vendors compliant with the rules on the opening day of the season.
These will be included and cited in the Rules and Regulations that will be posted on the www.sonomatuesdaynightmarket.com site.
Policy Goal 6: Integrate Environmental / Green Practice into Event Create a Farmers' Market that incorporates sustainable environmental green practices.
Conditions
1. The Market Operators will continue efforts to ensure proper waste and recycling from the event.
The Market Operators will hire a professional recycling company to assist with trash sorting and recycling for the market season or perform the same level of work through their own volunteers or staff.
2. The Market Operators working closely with local non-profits will consider creating an awareness/education program for customers, attendees and vendors around recycling and trash.
Agenda Item #6.2:
Additional vendor requirements could include the vendors responsibility to remove all trash generated by their operation from the Plaza. Encouraging Vendors to develop a reuse program for patrons, where patrons can bring containers from their home to be use for serving instead of utilizing disposable containers.
3. The Market Operators will educate and enforce the City’s Single Use Plastics policy for Special Events. This will be included in the vendor rules and regulations.
Policy Goal 7: Administration & Finance / Budget Ensure Sonoma’s Tuesday Night Market has clear rules and processes. Provide operational authority and flexibility to City staff and the Market Operators to deliver a successful event.
Conditions
1. City Council approves Exhibit B as a Program Budget to be included in the City’s Budget. City Manager is authorized to make modifications within line items of the Draft Budget Exhibit B as long as the budget stays neutral and no impact to the General Fund.
2. The City Council shall approve stall fees as the maximum to be charged for the vendor categories of agricultural, artisan, packaged food vendors but provide flexibility to the City Manager to adjust lower if needed within the budget parameters. The prepared food vendors stall fees will be calculated with a proposed minimum stall fee not to exceed what is being proposed in Exhibit C.
All prepared food vendors will be charged as follows they will be required to pay the minimum amount or 10% of gross receipts whichever is higher. At the end of the evening they will be required to show gross receipts from a point of sale device. This pricing strategy has been in place for a few years. In 2022, City Council approved the proposed stall pricing for all beer and wine vendors. New to the 2023 market season City Council may approve the addition of the Food Truck pricing.
3. In addition to stall fees, the Market Operators are requesting City Council to allow the City Manager to direct staff to create pricing strategies for other items like sponsorship pricing, merchandising and beer and wine sales that align with the revenue goals as outlined in the 2023 proposed budget.
4. The Market Operators have developed clear vendor rules and regulations to administer the conditions of operations and the policies as outlined above. The vendor rules & regulations are available on the Tuesday Night Market website and prior to the acceptance into the market all vendors will need to acknowledge an understanding of the Rules and Regulations. The City Council authorizes the City Manager to create, edit and amend these vendor rules & regulations as the operational parameters of Sonoma’s Tuesday Night Market.
5. The City Manager is authorized to make any and all decisions within the overall policy guidance of this document to ensure the successful delivery of the 20223 Tuesday Night Market.
Agenda Item #6.2:
EXHIBIT B
Sonoma’s Tuesday Night Market 2023 Draft Market Budget AND 2022 Actual Expenses 2022 Actuals
21 markets
2023 Proposed
20 Markets
REVENUE
Application Fees $1,755 $1,800
Beer and Wine Stall Fees $9,750 $11,000
Sponsorship $9,800 $11,000
Total Stall Fees $55,617 $78,000
Market Reusable Cups
*qty 1,000
$7,000
TOTAL REVENUE $76,922 $118,600
EXPENSES
Administrative Oversight
Expense
Contractor Fees (Operations
of the Market)
$31,600 $31,600
Contractor Fees (Chamber of
Commerce)
$2,500 $4,500
Event Insurance $9,840 $15,000
Website Expense $253 $250
TOTAL Administrative
Oversight Expense $44,193 $51,350
Market Operational
Expense
County Application Fees $765 $800
CDFA Quarterly Fees $993 $1,000
EBT Match $538 $2,000
Garbage and Recycling $16,750 $22,000
Total Market Entertainment
Booking and Entertainment $6,157 $5,800
Sound $6,125 $6,200
Market Events Expense $1,093 $1,200
Total Market Security/Crowd
Control $15,945 $15,000
ALS Ambulance Public Safety
Market Supplies (includes the
cost of the reusable cups)
$1,064 $7,000
TOTAL Market
Operational Expense $49,430 $67,000
TOTAL EXPENSES $93,623 $112,350
TOTAL PROFIT/LOSS -$16,701 $4,250
Agenda Item #6.2:
EXHIBIT C
Proposed 2023 Vendor Stall Fee for 10’x10’ (Columns 2-7) Fee per
Vendor &
Location
Agricultural
Vendor
Artisan
Vendor
Prepared
Food
Vendor*
Packaged
Food
Vendor
Beer and
Wine
Vendors
NEW Food
Truck
Vendor
450 sq ft
Within City
Limits $ 30 $ 35 $ 75 $ 50 $ 250 $ 320
Sonoma Valley
(South of
Oakmont North
of 37 along Hwy
12) $ 30 $ 40 $ 86 $ 60 $ 300 $ 340
Sonoma County $ 30 $ 45 $ 98 $ 70 $ 350 $ 400
Outside
Sonoma County $ 40 $ 50 $ 110 $ 80 Not allowed
Not
allowed
Note –* Prepared Food Vendors pay either the flat staff fee or 10% of gross receipts, whichever is higher. **Beer and Wine Vendors pay either the flat fee or 20% of gross receipts, whichever is higher. *** Food Truck is a minimum vendor fee or 10% of gross receipts; whichever is higher.
Fee Structure
o Currently, there is a flat fee charge to each vendor per stall with differentiated amounts based on the type of vendor. In addition, the Prepared Food Vendors, pay either the flat staff fee or 10% of gross receipts, whichever is higher. o Local Preference Proposal – Staff is recommending a 10-15% increase to the fee structure while maintaining the differentiated fees based on where the business is located in order to support local business participation. Specifically, those entities that are located within City limits will receive preferential pricing and those vendors who are located outside of Sonoma County will pay the highest stall fees. The geographic areas are City limits, Sonoma Valley, Sonoma County and then outside Sonoma County.
o Farmer Preference Proposal – Retain low stall fees for farmers and agricultural vendors. Last year, Farmer Vendors paid $25 per stall. Staff recommends increasing the farmers stall fee by $5 per located in City limits, Sonoma Valley and Sonoma County, while an outside Sonoma County farmer would pay $40. o Prepared Food Proposal – Staff is recommending a 15% increase in stall fees for the minimum amount to pay or 10% of gross receipts, whichever is higher. Staff recommends requiring vendors to move to using a Point-of-Sale system for tracking and nightly sales reporting. Staff will be auditing food vendors during the season. o Fee Cap Proposal – Council action on the stall fees would set the maximum amount to be charge (excluding the 10% prepared food option). Staff requests flexibility to make minor adjustments if needed to the stall fees while still retaining overall budget neutrality.
o Stall Fees -- Staff has reviewed stall fees paid by vendors at other Markets in the North Bay which range from $30-$110/stall (for similar style/size markets/events).
Agenda Item #6.2:
Sonoma’s Tuesday Night Market
2022 Post Season Report
2022 Market Season Review
The current market operations team is now in its third season of oversight of the market. 2022 market season was the first full year of “normal” operations of the market due to the pandemic.
We started the year with 42 total vendors, and twenty-one total markets. The market advisory committee continued to give preference to those vendors from Sonoma Valley. Efforts were made to increase the number of farmers participating in the market in 2022, the market operations manager traveled to other markets in both Sonoma and Napa counties trying to recruit additional farmers into the market to no avail. The event is viewed as the weekly meeting place for friends and neighbors who want to enjoy local music, fresh produce, good food, and the lively atmosphere.
City staff estimates this year’s weekly attendance ranged between a couple hundred people during severe heat and/or rain to a high of 3,000 individuals during peak market season (Junemid-August). The extreme weather played a role in missing the revenue targets that were in place for the 2022 market season. We had a few markets with as few as 6-10 vendors.
The hours of operations remained from 5:00PM- 8:00PM, with music between 6:00PM-8:00PM.
The designated end time worked well, the Plaza emptied naturally when the music concluded, and it allowed for vendors to pack up while there was still daylight. This year we didn’t experience the issues that we have had in the previous years with crowds lingering and partying until late evenings.
The 2022 market continued to provide a venue for local musicians to play. We continued our relationship with Sonoma Music, who selected all of the musical acts. The Sonoma Jazz Society brought back Tuesday evening Jazz, on the second Tuesday of the month starting in June.
This year we did feature the 2021 treasure artist Betty Ann Bruno who brought hula and authentic Hawaiian music to the historic front lawn.
One area that lost momentum in 2022 was incorporating our local non-profits into the event, our non-profit area was continually full throughout the season, however the opening remarks didn’t occur as regularly as we hoped. It really came down to staff time to implement. The non-profit spotlight will continue in 2023 with renewed momentum.
The 2022 annual Zucchini Races were a huge success we had a record number of participants enter to win one of the 8 prizes. Sonoma Raceway was the sponsor of the event in 2022. 2022 Budget in Review
The Market Operators created a draft 2022 Budget of approximately $112,000 which was full cost recovery for the 2022 Market season. The 2022 Market season faced a number of weatherrelated challenges including rain/wind events in May and extreme heat in August and September. These weather-related challenges posed difficulties for the market, in some cases severely limiting revenue as vendors chose to stay out of the elements. Staff was conflicted in charging vendors for not-showing up due to weather related conditions. Staff will address weather related events in the revisions to the Market Rules and Regulations, including clear language on when the market should be canceled with no cost to the vendors. Staff will also ensure that all of the service provider contracts include a weather clause that will allow the market staff to cancel and not incur fees for services not provided due to weather cancelations.
Agenda Item #6.2:
Sonoma’s Tuesday Night Market
2022 Post Season Report
Stall pricing continues to be a challenge our largest category of vendor is prepared food vendor.
Over the last two years we have had a base rate or 10% of gross revenue whichever is higher.
Most of our food vendors are only paying the base rate and not opting to pay the 10% of gross revenue. For the few vendors who are accurately paying their fees and providing sales information weekly they are on average are paying 148%+ higher fees on average than those vendors who pay just the minimum stall fee amount. For this reason, staff will be proposing higher stall fees in 2023 with City Council approval.
The market had a revenue shortfall of $37,000, some of the revenue shortfall was made up through expense cuts. The final budget had a net loss of $16,700. It is important to note that the market spans two fiscal periods FY21/22 and FY22/23, and the 2023 market season will try to make up for some of the loss of revenues from the 2022 market season. It is staff’s objective to make the market net neutral, minimizing the expense to the City of Sonoma.
The market rolled out a sponsorship program that generated $9,800 in revenue. In 2022 we had four music sponsors, one sponsor for the zucchini races, and one sponsor of the EBT match program. The goal would be to build on this momentum in the future years.
The EBT sponsored match program enabled the market to offer 100% EBT match, this program benefits those individuals in need providing extra purchasing power of organic fruits and vegetables. In addition, it provides additional sales opportunities for our farm vendors. In 2022, the market was able to match over $2,000 with the aid of our EBT Match sponsor Sonoma Harvest.
The 2022 market did incur expense increases tied to special event insurance which increased by more than $5,000 and market security which increased by $5,000. This coupled with the loss revenue due to weather wiped out any additional revenue that was to go towards the use of the Plaza, inhibiting the markets’ ability to achieve Policy Goal 5 which reads:
Policy Goal 5: Ensure Accountability to the Community (Accountability of Market management to the community that it serves)
B. The Market Operator is required to reserve the entire Plaza (except for the Grinstead Amphitheater on the second Tuesday of each month June-Sept) The Market Operators are responsible for clean-up, litter and impacts to the entire Plaza due to the number of attendees, however the Market Operators will not be charged the rental fee for the entire Plaza.
a) The Market Operators Budget will include a line item for reduced rental fees for the use of the Plaza payable to the City of Sonoma for the horseshoe and the rear parking lot.
The actual rental fee for these spaces is currently $500 -$1,800/week. The total rental fees for the 2022 market will be $10,000.
The market operators are recommending that this policy be removed from EXHIBIT A (Conditions for Operations of the Tuesday Night Market for the 2023 Market Season. In the foreseeable future with the increases in waste management/sorting, security, and special event insurance it will be unattainable to achieve enough revenue to contribute to the Plaza Use. City Council might need to decide if it is willing to subsidize the market in future years, and if a subsidy is required for FY22/23 City staff will bring a budget adjustment to City Council for consideration. It will become clear as we plan for the FY 23/24 budget season.
Agenda Item #6.2:
Sonoma’s Tuesday Night Market
2022 Post Season Report
Green Initiatives
The City continues to follow the special event policy and hires a waste and recycling company who is responsible for sorting the market waste. The City’s sustainability coordinator and the Special Events Manager audited the waste stream on multiple occasions and found contamination, waste was mixed in with the recycled materials. In the future the sustainability coordinator is recommending having 2 manned waste sorting areas as part of the market. This would provide engagement with attendees and an educational opportunity. The stewards would help explain what needs to go in each receptacle. It was also noted that on a few occasions we had areas with just a blue recycling or just a compost tote. When only one waste stream is provided and no other choice then the default is to put everything in the one receptacle that is provided. The City hopes to work with the High School and engage with their clubs who focus on climate issues to assist with the educational piece.
The Plaza was left clean each night and there was minimal support required for liter pick up the next morning from the public works team.
The free bike valet is a service that we would like to bring back to a future market season, but at this time it was cost prohibited.
Agenda Item #6.2:
CITY OF SONOMA
RESOLUTION # _____ - 2022
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SONOMA, CALIFORNIA APPROVING CONDITIONS FOR OPERATIONS OF SONOMA’S TUESDAY NIGHT MARKET 2023 MARKET SEASON, THE 2023 OPERATING BUDGET AND VENDOR
STALL FEE PRICING
WHEREAS, on December 16, 2019 City Council adopted a resolution authorizing a 2020 Market Operator Partnership with the City, Sonoma Valley Chamber of Commerce and Chris Welch (herein referenced as “Market Operators”; and, WHEREAS, City staff, the Sonoma Valley Chamber of Commerce and Jerry Wheeler (Market Operators) have been working diligently creating the framework and processes for the successful operations of Sonoma’s Tuesday Night 2023 Market Season; and, WHEREAS, the Market Operators have updated the City Council’s Policy Goals and Conditions for the 2023 Market in Exhibit A; and,
WHEREAS, the Market Operator have created a draft 2023 Budget which is full cost recovery for the 2023 Market Season. With enhanced sponsorships and increased stall fees for beer/wine vendors, there is greater revenue to cover the increasing expenses and it will allow for the envisioned enhancements outlined in the Staff Report and a new operating model. The proposed stall fees are in line with the proposed budget Exhibit B.
WHEREAS, the Market Operators are seeking approval of the 2023 Stall Fees as presented in Exhibit C; and,
THEREFORE, BE IT RESOLVED, by the City Council of the City of Sonoma, that the City Council authorizes and approves the updated Policy Goals and Conditions Exhibit A approves the draft 2023 Budget Exhibit B, and approves proposed 2023 Stall Fees Exhibit C.
PASSED AND ADOPTED at a Regular Meeting of the City Council on December 14, 2022, by the following vote;
AYES:
NOES:
ABSENT:
______________________________
Mayor
ATTEST:
__________________________________
Rebekah Barr, MMC, City Clerk
Agenda Item #6.2:
City of Sonoma
Agenda Item Summary
Meeting: City Council - 14 Dec 2022
Department
Administration
Staff Contact
Jenny Yankovich, Assistant to the City Manager
Agenda Item Title
Discussion, Consideration and Possible Action to Approve dates for Virtual (Day 1) and InPerson (Day 2) City Manager candidate interviews, authorizing the Interim City Manager to approve the Recruitment Brochure as presented to include any minor Councilmember revisions, and establishing the Technical Interview Panel as recommended by City Council for the In-Person (Day 2) candidate interviews for the purpose of providing feedback to the City Council prior to the position appointment
Summary
Staff is requesting the City Council to authorize the Interim City Manager to approve a Recruitment Brochure to included any pending, minor Councilmember revisions, confirm dates for Virtual (Day 1) and In-Person (Day 2) City Manager candidate Interviews, and establish the Technical Interview Panel as recommended by City Council for the In-Person (Day 2) candidate interviews for the purpose of providing feedback to the City Council prior to the position appointment.
At its August 3, 2022 meeting, the City Council authorized the Interim City Manager to enter into a contract with Wendi Brown Creative Partners, (WBCP) for the City Manager recruitment process for the City of Sonoma. Due to the election of a new majority of City Council members on November 8, 2022, WBCP recommended an extended recruitment timeline that was accepted by the City Council members at a Strategy Session held on August 19, 2022.
This timeline provided Council members, and certified candidates for the Council seats, an opportunity to be individually interviewed to provide their thoughts regarding the ideal competencies for their next City Manager. The recruitment timeline also provided an opportunity for WBCP to engage with key stakeholders identified by Council members and to hold two Virtual Town Hall meetings (held on November 1 and November 5, 2022) to receive community input.
The Council action requested is needed to meet the action items below as proposed in the City Manager recruitment timeline:
Open Recruitment: December 22, 2022
Close Recruitment: January 19, 2023
Council Review of Candidate Shortlist: February 1, 2023 Position Appointment: March 2023
Recommended Council Action
Staff is requesting Council action for the following:
1. Confirm Candidate Interview Dates (1 day each) for both Virtual (Day 1) and In-Person (Day 2) from the date options outlined below. The proposed dates allow for a minimum of one week between the Day 1 and Day 2 Interviews to accommodate candidates that may require travel arrangements. The selected date should be scheduled as a full-day commitment.
Agenda Item #6.3:
Virtual (Day 1) Interview Date Options
February 8,9,10 or 11 2023 (Full Council Only-Select 1) In-Person (Day 2) Interview Date Options
February 23,24 or 25 2023 (Full Council and Technical Panel-Select 1)
2. Authorize the Interim City Manager to provide final approval of the recruitment brochure reviewed by City Council and attached to this report including minor Councilmember revisions.
3. Approve the City Council recommended Technical Panel below for the purpose of providing feedback to the full Council upon completion of the In-Person Candidate Interviews on Day 2.
Mark Bodenhamer, CEO Sonoma Valley Chamber of Commerce
Dave Kiff, Interim ED Sonoma County Community Development Commission (former Interim City Manager, City of Sonoma)
David Ruderman, City Attorney
Interim City Manager, City of Sonoma
Development Services Director, City of Sonoma
Public Works Director, City of Sonoma
Fire Chief, City of Sonoma (SVFD)
Chief of Police, City of Sonoma *Alternate
Alternative Actions
Council Discretion
Financial Impact
Environmental Review Status
Environmental Impact Report
Negative Declaration
Exempt
Not Applicable
Approved/Certified
No Action Required
Action Requested
Attachments
WBCP_SON_CM_R5
Alignment with Council Goals:
Compliance with Climate Action 2020 Target Goals:
CC:
n/a
Agenda Item #6.3:
CAREER OPPORTUNITY
CITY MANAGER
CITY OF SONOMA $215,900 DOE/DOQ
THE CITY OF SONOMA, CALIFORNIA, IS SEEKING
A CITY MANAGER. The City of Sonoma is a small city
and a world-renowned destination. The City Manager
must be comfortable with small-town historic
character and also the sophistication of a top Bay
Area city. The City Manager will be an experienced
executive leader who understands and values the
needs of the organization as well as the residents,
(including those living in the unincorporated
adjacent Sonoma Valley) and is willing to make
a long-term commitment to Sonoma. The
incoming City Manager will be expected to
take an active interest in the community and
the Valley and maintain effective working relationships with all elected officials, City staff, regional partners, outside organizations, and the public. The successful candidate will understand the importance of advocating for
a work environment that is customer-servicefocused, positive, friendly, and encourages effective and efficient work practices. The new City Manager
will have a strong knowledge of affordable housing
strategies, revenue generation, and policies which
encourage livability for residents. If you want to make a difference in the community you serve, develop
open communication across the organization, and
foster an environment of collaboration and teamwork
while working in a setting rich in culture, diversity,
and natural beauty, apply now!
Agenda Item #6.3:
THE CITY
THE CITY OF SONOMA is a general law city with a Council-Manager form of government, combining the strong political leadership of five elected officials with the professional executive-level experience of an appointed City Manager. The City Manager implements the goals and objectives identified by the City Council to enhance the quality of life for residents, businesses, community organizations, and visitors. The City of Sonoma is a thriving community supported by the hard work and dedication of five departments. Learn more about the City’s goals and work plan here:
THE COMMUNITY
THE CITY OF SONOMA IS A BEAUTIFUL, environmentally friendly, and safe community, widely recognized as one of the most desirable cities in northern California. The city has a rich cultural heritage, a prominent place in California history, and a setting of unparalleled natural beauty. Sonoma is proud of its friendly, small-town atmosphere with residents who are actively engaged in city strategies, volunteerism via multiple non-profits, and numerous community events and activities. Sonoma is home to approximately 11,000 residents and more than 1,300 business establishments. Sonoma serves as the economic hub for the adjacent Sonoma Valley and Springs area, with a total population of 40,000. The city’s early 20th century City Hall and historic plaza serve as the community’s focal point, boasting many community festivals and drawing the community and visitors together throughout the year.
While much of the city’s economy thrives on tourism, other notable industries include construction & real estate, technology, manufacturing, agriculture, and health care. It is nestled in the Sonoma Valley, surrounded by the Mayacamas and Sonoma Mountains, and is only an hour from the coast and San Francisco. The City Plaza is known for farm-to-table restaurants, wine tasting, art galleries, and is a California State Park. Surrounding the Plaza is the final California Mission, Vallejo Barracks, and other landmarks of California History. Visitors and residents can also enjoy a wide variety of events in the area, such as the Sonoma International Film Festival and frequent live music. Check out the Sonoma Valley Authors Festival, the Vintage Festival, the Sonoma Winter Art Market, and the farmers’ markets.
When you are in Sonoma, there is always something to do! SONOMA
WORKPLAN
Agenda Item #6.3:
General Government
Services: City Manager,
City Clerk, Finance, Human
Resources and Risk Management
Police, Fire, and Emergency
Medical Response: Sonoma
contracts its police services with
the Sonoma County Sheriff’s
Department. Fire and Emergency
Medical response is provided by
the Sonoma Valley Fire District.
Planning, Building, Code
Enforcement, and Public
Works Operations:
Administration, Streets,
Parks, Water, and Cemetery
Comprehensive
Recreation and Senior
Services Programs:
Provided by several
community groups, many of
which receive City support.
THE JOB
THE CITY MANAGER IS APPOINTED BY and reports to the fivemember City Council and oversees all general administration.
The City has a fiscal year 2022/23 operating and capital improvement projects budget of approximately $38.7 million with a staff of 42 full time equivalent positions. The organization provides:
The City Manager’s Office currently provides direct oversight for Administration, Human Resources, Economic Development, Finance and Budget, and the Successor Agency. The City Manager also works effectively with contracted services, businesses, the Sonoma Chamber of Commerce, nonprofits, school districts, the County, and other jurisdictions. Ensuring cross-departmental collaboration and organizational efficiency is critical for the City Manager, as these functions play a key role in community and economic development.
The City Manager will be key in accomplishing the Council’s goals and objectives, including matters concerning homelessness, affordable housing, community, and local business engagement. With a new majority City Council, the City Manager will lead vision and goal setting with the City Council to ensure measurable progress is made on key priorities and will be highly invested in the Sonoma community while exhibiting leadership that encourages high performance among staff.
Agenda Item #6.3:
The ideal candidate will also…
u Continue to ensure
transparency,
accountability,
customer service,
and efficiency.
u Find new and
creative revenue
opportunities.
u Be a big picture
visionary and
innovative thinker.
u Be solutions and
outcomes driven.
u Participate
on a variety of
subcommittees, ad
hoc committees,
and groups and
attend all City
Council meetings.
u Value the
importance of
connecting with
others, listening
to their needs,
building trust, and
leveraging their
ideas.
u Be responsive,
approachable,
and accessible to
others.
u Keep Council
informed of issues,
trends, and matters
of City-wide
interest.
u Identify key cross
departmental
challenges
and areas for
collaboration
THE IDEAL CANDIDATE
THE IDEAL CANDIDATE WILL HAVE EXPERIENCE as an executive/ department head from a municipal or private organization and understand how to be an executive leader to an organization that touches all facets of the community. The successful candidate will understand the importance of advocating for a work environment that is customer-service-focused, positive, friendly, and encourages more effective and efficient work practices. This candidate has budget, grant, and finance experience, demonstrated experience with community engagement and human resources practices, and a proven track record of championing diversity, equity, and inclusion efforts for a large organization. The ideal candidate will provide effective fiscal oversight and accountability of City funds, oversee budget development, and be creative and forward thinking regarding shared partnerships that support City projects and initiatives. The ideal candidate will also be a supportive leader, provide mentoring and development opportunities for staff, and demonstrate emotional intelligence.
Agenda Item #6.3:
UPCOMING
PROJECTS, CHALLENGES,
OPPORTUNITIES
u BUILDING strong
and effective
relationships with
external agencies in
the region
u INCREASING
communication to
the community
u WORK closely with
City Council and
the City’s Executive
Management
team to increase
collaboration and
effectiveness
u RESEARCHING,
securing, and
administering grant
funding available to
California cities to
assist the funding of
City programs and
projects
u WORKING
collaboratively with
local businesses
u FOCUSING on
housing and zoning
codes to help address
fair and affordable
housing for residents
u Eight (8) years of increasingly responsible
experience in executive leadership in an
administrative and managerial capacity
involving the development and
administration of organization-wide
policies and procedures and the supervision
of management-level employees
u Bachelor’s degree from an accredited
college or university with major coursework
in business administration, public
administration, or a related field
Any combination of experience and training
that would provide the required knowledge and
abilities is qualifying. A typical way to obtain
the required knowledge and abilities would be:
MINIMUM QUALIFICATIONS
Desired: Master’s degree
Agenda Item #6.3:
SALARY+
BENEFITS
Annual Salary: $215,900 (DOE/DOQ) and an
attractive benefits package that includes:
RETIREMENT: CalPERS Retirement System, - 2% at 55
formula, based on highest year compensation and sick
leave conversion. Candidates hired after or on January
1, 2013, are subject to restrictions imposed by
PEPRA. The City does not participate in
Social Security.
HEALTH CARE: Generous health care
package for employee and family members.
DENTAL AND VISION INSURANCE: City pays 100% of premium.
AD&D AND LONG-TERM DISABILITY INSURANCE: City pays
100% of the premium.
LIFE INSURANCE: $100,000. City pays 100% of the premium.
VACATION: Accrues at the rate of eighty hours per year for the first three years and increases with years of service.
SICK LEAVE: Accrues at the rate of eight hours per month.
ADMINISTRATIVE LEAVE:160 hours awarded on July 1 of each fiscal year.
PAID HOLIDAYS: 14 holidays per year.
SAVE THE DATES
TBD
HOW TO APPLY
For first consideration, apply by JANUARY 19.
Please contact your recruiter,
Sam Sackman, with any questions:
[email protected] | 541.630.0657
>>> APPLY HERE <<<
Agenda Item #6.3:
Agenda Item #6.3:
Agenda Item #6.3:
Agenda Item #6.3:
Agenda Item #6.3:
City of Sonoma
Agenda Item Summary
Meeting: City Council - 14 Dec 2022
Department
Administration
Staff Contact
Rebekah Barr, MMC, City Clerk
Agenda Item Title
Discussion, Consideration, and Possible Action to Adopt a Resolution Approving the 2023 City Council Meeting Calendar
Summary
The City's Municipal Code allows the City Council to determine the "regular" meeting schedule via resolution as necessary. Each year the City Council adopts an annual meeting calendar for the upcoming year. Staff is presenting the 2023 Master Meeting Calendar. This calendar includes the standard Council recess in July. Also included are meeting date changes in January and September, as the second meeting in both months falls on League of California Cities events that a majority of the Council typically attends.
If there is a need for an additional meeting, either Regular or Special, the City Council can schedule one at any time.
In 2017, the City Council started going dark for the first meeting in July, and in 2021 began going dark the entire month of July. This allowed members of the City Council and staff to plan vacations, without missing a meeting.
Recommended Council Action
Adopt the resolution.
Alternative Actions
Council discretion.
Financial Impact
None
Environmental Review Status
Environmental Impact Report
Negative Declaration
Exempt
Not Applicable
Approved/Certified
No Action Required
Action Requested
Attachments
Resolution 2023 Meeting dates
2023 Master City Council Calendar
Alignment with Council Goals:
Agenda Item #6.4:
Not Applicable
Compliance with Climate Action 2020 Target Goals:
N/A
CC:
n/a
Agenda Item #6.4:
City of Sonoma
RESOLUTION #_____ - 2022
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SONOMA ESTABLISHING THE REGULAR MEETING DATES OF THE CITY COUNCIL FOR THE 2023 CALENDAR YEAR WHEREAS, Section 2.01.010 of the Sonoma Municipal Code requires the City Council to establish, by resolution, the date and time of regular Council meetings; and WHEREAS, the City Council desire to establish the date and time of their regular meetings.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Sonoma that:
1. For the calendar year 2023, the regular meetings of the City Council shall be held on the dates set forth on Exhibit A to this resolution.
PASSED AND ADOPTED this 14th day of December 2022 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________________
Sandra Lowe, Mayor
ATTEST:
________________________________
Rebekah Barr, MMC, City Clerk
Agenda Item #6.4:
Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Regular Council Meeting 1 2 3 4 5 6 7 1 1 1 2 3 4 5 6 7 Special Council Meeting8 9 10 11 12 13 14 2 3 4 5 6 7 8 2 3 4 5 6 7 8 8 9 10 11 12 13 14 Special Closed Session Meeting 15 16 17 18 19 20 21 9 10 11 12 13 14 15 9 10 11 12 13 14 15 15 16 17 18 19 20 21 LOCC ‐ New Mayors & CM ‐ 1/18‐20/2023 22 23 24 25 26 27 28 16 17 18 19 20 21 22 16 17 18 19 20 21 22 22 23 24 25 26 27 28 LOCC ‐ City Manager Dept Mtg ‐ 2/8‐10/2023 29 30 31 23 24 25 26 27 28 29 23 24 25 26 27 28 29 29 30 31 LOCC ‐ Planning Comm. Academy ‐ 3/29‐31/2023 30 30 31 CCAC ‐ City Clerks Annual Conf ‐ 4/11‐14/2023
LOCC ‐ City Leaders Summit ‐ 4/12‐14/2023LOCC ‐ Annual Conference ‐ 9/20‐22/2023 Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa LOCC ‐ New Law & Elections‐City Clerk ‐ 12/5‐8/2023 1 2 3 4 1 2 3 4 5 6 1 2 3 4 5 1 2 3 4 Holiday/City Office Closure 5 6 7 8 9 10 11 7 8 9 10 11 12 13 6 7 8 9 10 11 12 5 6 7 8 9 10 11 12 13 14 15 16 17 18 14 15 16 17 18 19 20 13 14 15 16 17 18 19 12 13 14 15 16 17 1819 20 21 22 23 24 25 21 22 23 24 25 26 27 20 21 22 23 24 25 26 19 20 21 22 23 24 2526 27 28 28 29 30 31 27 28 29 30 31 26 27 28 29 30 Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa 1234 123 12 12
5 6 7 8 9 10 11 4 5 6 7 8 9 10 3 4 5 6 7 8 9 3 4 5 6 7 8 9 12 13 14 15 16 17 18 11 12 13 14 15 16 17 10 11 12 13 14 15 16 10 11 12 13 14 15 1619 20 21 22 23 24 25 18 19 20 21 22 23 24 17 18 19 20 21 22 23 17 18 19 20 21 22 2326 27 28 29 30 31 25 26 27 28 29 30 24 25 26 27 28 29 30 24 25 26 27 28 1 30 31 2023
January
February
March
April
May
June
July
August
September
October
November
December
Agenda Item #6.4:
City of Sonoma
Commission Committee Roster ‐ September 30 2022
Commission / Committee First Name Last Name Notes ‐ Other Term End CFAC Deb Emerson Appointed by CM Harrington 1/31/2025
CFAC Steve Hagstrom Appointed by Previous
CM Harvey 1/31/2023
CFAC Lauren Kershner Appointed by Previous
CM Hundley 1/31/2023
CFAC Veronica Napoles Appointed by CM Agrimonti 1/31/2023 CFAC Constance Schlelein At‐Large Member 1/31/2023
CFAC Ryan Smull Alternate Member 1/31/2023
CFAC George Thompson Appointed by CM Ding 1/31/2025
CFAC Francie Ward At‐Large Member 1/31/2023
DRHPC Kelly Amar Appointed by CM Ding 1/31/2025
DRHPC Vickie Haraszthy Appointed by CM Lowe 1/31/2025
DRHPC Charles Cormany Appointed by CM Agrimonti 1/31/2023 DRHPC Christopher Johnson Appointed by Previous
CM Harvey 1/31/2023
DRHPC Micaelia Randolph Appointed by Previous
CM Hundley 1/31/2023
DRHPC Ahmad Jaharomi Alternate 1/31/2023
Planning Commission Matthew Wirick Appointed by CM Agrimonti 1/31/2023 Planning Commission Steve Barbose Appointed by Previous CM Harvey 1/31/2023
Planning Commission Robert (Bob) McDonald Appointed by Previous CM Harrington 1/31/2025
Planning Commission Larry Barnett Appointed by CM Ding 1/31/2025 Planning Commission William (Bill) Willers Appointed by Previous CM Barnett
1/31/2023
Planning Commission Ron Wellander At‐Large Member 1/31/2023 Planning Commission Sheila O'Neill At‐Large Member 1/31/2023 Planning Commission Alternate Member 1/31/2023
Traffic Safety Committee Yvonne Bowers Appointed by CM Agrimonti 1/31/2023 Traffic Safety Committee Nancy Parmelee Appointed by Previous CM Harrington 1/31/2025
Traffic Safety Committee Mark Demenno Appointment by CM Ding 1/31/2025 Traffic Safety Committee Appointment by previous
CM Hundley 1/31/2023
Traffic Safety Committee Armando Zimmerman Appointed by Previous CM Harvey 1/31/2023
Traffic Safety Committee Alternate 1/31/2023
Vacant
Vacant
Vacant
Agenda Item #10.1: