Sonoma City Council
April 3, 2023

Appendix Table 1
Fractional Fee Sample Calculation
In Lieu Fee Analysis
City of Sonoma, CA
Rental For-Sale
Full In-Lieu Fee $110 /SF $97 /SF
Appendix Table 3 Appendix Table 2
(1) Excludes garages, parking area, common areas and common amenities, and other non-livable space.

Sample Fractional Unit In-Lieu Fee Calculation for For-Sale Project 1) Habitable Square Footage in Project 23,800 This example assumes 1,400 sf units. 2) Total Units in Project 17
3) Inclusionary Units Required = 25% X Total Units 4.25 4) Whole Inclusionary Units Due 4.00
5) Fractional Inclusionary Units Due 0.25
6) In-Lieu Fee $97 /SF This example is for a for-sale project. 7) Fractional Unit In-Lieu Fee Calc. $135,800
B. Fractional Unit In-Lieu Fees
Formula for Fractional Unit In-lieu Fees
= Fractional Units Owed / Total Inclusionary Unit Requirement x In-Lieu Fee x Total Habitable Square Footage in the Project.
= 0.25 fractional units /

4.25 inclusionary units x
$97/SF x 23,800 SF
Per Habitable Square Foot (1)
A. Full In-Lieu Fees if No Inclusionary Units Provided
The project either pays this amount or
rounds up to five whole inclusionary units.
_________________________________________________
Prepared by: Keyser Marston Associates, Inc.

Filename: \\SF-FS2\wp\19\19331\004\Draft In-Lieu Fee Analysis 3.21.23; Summary Agenda Item #8.1:

Appendix Table 2
For-Sale Units - Calculation of In-Lieu Fee
In Lieu Fee Analysis
City of Sonoma, CA
Median Sales Price $1,050,000
Median Number of Bedrooms 3.00
Median Unit Size (SF) 1,606 sq ft
Source: CoreLogic
B. Affordable Sales Price
Middle Income
Moderate
Income Low Income
Weighted
Average(1)
Appendix Table 6 Appendix Table 6 Appendix Table 6
Affordable Price of 3.0 Bedroom Unit $556,200 $417,700 $197,100 $428,980 (1) Weighted to reflect the inclusionary requirement of 5% Low, 10% Moderate, and 10% Middle.

Market Price $1,050,000
Less: Affordable Price ($428,980)
Affordability Gap $621,020
Affordability Gap
Inclusionary
Percentage
Average Unit
Square Feet In-Lieu Fee
$621,020 x 25% ÷ 1,606 sq ft = $97 /SF
A. Median Price of Homes in City of Sonoma Sold Since January 2022 C. Affordability Gap
D. Calculation of For-Sale In-Lieu Fee
For-Sale In-Lieu Fee
_________________________________________________
Prepared by: Keyser Marston Associates, Inc.

Filename: \\SF-FS2\wp\19\19331\004\Draft In-Lieu Fee Analysis 3.21.23; FS fee Agenda Item #8.1:

Appendix Table 3
Rental Units - Calculation of In-Lieu Fee
In Lieu Fee Analysis
City of Sonoma, CA
Avg Number
of BRs Avg Unit SF
Avg Rent
per Month Rent/SF
Estimated Rent for New Rental Unit in Sonoma 1.8 BR 1,000 $2,700 $2.70 Source: CoStar, apartments.com, City of Sonoma planning submittals. See Appendix Table 4.

B. Affordable Monthly Rent
Low Income 1 BR/ 2-p HH 2 BR/ 3-p HH
Weighted
Average (2)
Sonoma County 60% Income Level, 2022(1) $57,050 $64,233 Affordable Hsg Cost/Mo at 30% of Income $1,426 $1,606 $1,570 Less: Utilities (3) ($123) ($157) ($150)
Affordable Rent $1,303 $1,449 $1,420
Very Low Income 1 BR/ 2-p HH 2 BR/ 3-p HH
Weighted
Average (2)
Sonoma County Very Low Income Limit, 2022(4) $47,550 $53,500 Affordable Hsg Cost/Mo at 30% of Income Limit $1,189 $1,338 $1,308 Less: Utilities (3) ($123) ($157) ($150)
Affordable Rent $1,066 $1,181 $1,158
Extremely Low Income 1 BR/ 2-p HH 2 BR/ 3-p HH
Weighted
Average (2)
Sonoma County Extremely Low Income Limit, 2022(4) $28,550 $32,100 Affordable Hsg Cost/Mo at 30% of Income Limit $714 $803 $785 Less: Utilities (3) ($123) ($157) ($150)
Affordable Rent $591 $646 $635
Weighted Average Rent: 10% Low, 10% Very Low and 5% Extremely Low $1,158 (2) Weighted to reflect the average of 1.8 bedrooms in the market rate rental units. (3) Assumes gas heat, hot water and cooking, electricity and water. (4) California Department of Housing & Community Development, State Income Limits for 2022.

Market Rent Affordable Rent
Rent
Difference
Per Month
Rent
Difference Per
Year
Net Difference: Market and Affordable Rents $2,700 $1,158 $1,542 $18,506 Rent
Difference
Per Year
Capitalization
Rate (1)
Capitalized
Value of Rent
Difference
Affordability Gap $18,506 ÷ 4.20% = $441,000
(1) Market cap rate for Santa Rosa multifamily, per CoStar, February 2023.

Affordability
Gap
Inclusionary
Percentage
Average Unit
Square Feet In-Lieu Fee
$441,000 x 25% ÷ 1,000 sq ft = $110 /SF
A. Estimated Market Rate Rents for New Units in Sonoma
C. Net Difference: Market vs. Affordable Rents
D. Affordability Gap (Capitalized value of rent difference) Rental In-Lieu Fee
E. Calculation of Rental In-Lieu Fee
(1) Estimated based on the methodology used by Rise Housing, which administers the City's Inclusionary Housing program. Their methology estimates 60% AMI based on one-third of the difference between HCD's Low and Very Low Income limits plus the Very Low Income limit. _________________________________________________
Prepared by: Keyser Marston Associates, Inc.

Filename: \\SF-FS2\wp\19\19331\004\Draft In-Lieu Fee Analysis 3.21.23; R fee Agenda Item #8.1:

Appendix Table 4
Market Rate Rentals
In Lieu Fee Analysis
City of Sonoma, CA
Bedrooms SF Rent Rent/SF Notes
Oliva Apts 1 BR 705 $2,275 $3.23 Built 2020, DeNova Homes 30 units 1 BR 705 $2,700 $3.83 655 West Spain St.
2 BR 982 $2,900 $2.95 Average Unit Size 1,057 sf
2 BR 982 $3,000 $3.05 24 2BR, 6 1BR: 1.8 BR average
2 BR 1,087 $3,100 $2.85
2 BR 1,349 $3,450 $2.56
2 BR 1,466 $3,500 $2.39
18775 Riverside Dr 2 BR 865 $2,850 $3.29
135 W Napa studio 525 $2,000 $3.81
Montaldo Apartments 100% 2BR 896 In the entitlement process. 50 units DeNova Homes
19320 Sonoma Highway
# of Units SF Rent Rent/SF Notes
Newer Santa Rosa Apartments 881 1,063 $2,801 $2.63 Built Since 2017 Source: CoStar, apartments.com, Oliva Proposed Mitigated Negative Declaration, Montaldo Apartment planning submittals, City of Sonoma website.

I. Asking Rents in Sonoma
II. Planned Apartment Development in Sonoma
III. Effective Rents for Newer Apartments in Santa Rosa _________________________________________________
Prepared by: Keyser Marston Associates, Inc.

Filename: \\SF-FS2\wp\19\19331\004\Draft In-Lieu Fee Analysis 3.21.23; rent data Agenda Item #8.1:

Appendix Table 5
Residential Component of Commercial Projects - Calculation of In-Lieu Fee In Lieu Fee Analysis
City of Sonoma, CA
Source
1) Commercial Development 10,000 sf Illustrative
2) Required Residential Development 10,000 sf (gross) Zoning Code, Residential Component 3) Rental Units In-Lieu Fee Per Habitable SF $110 /sf (habitable) Appendix Table 3 4) Residential Habitable SF 8,500 sf (habitable) 85% residential efficiency 5) Total Fee Owed $935,000 = Fee per SF * Residential Habitable SF 6) Fee per Square Foot of Required Residential $93.50 /sf (gross) In-Lieu Fee for Residential Component of Commercial Project = Total fee / 10,000 sf required residential
The in-lieu fee is based on the affordable units that would have been built had the residential component been included onsite. It assumes that rental units would have been built. _________________________________________________
Prepared by: Keyser Marston Associates, Inc.

Filename: \\SF-FS2\wp\19\19331\004\Draft In-Lieu Fee Analysis 3.21.23; Commercial Fee Agenda Item #8.1:

Appendix Table 6
Affordable Sales Price Calculations
In Lieu Fee Analysis
City of Sonoma, CA
Middle Income Moderate Income Low Income
Unit Size (Bedroom) 3-Bedroom 3-Bedroom 3-Bedroom
Household Size 4-person HH 4-person HH 4-person HH
Sonoma County 2022 Median Income $112,800 $112,800 $112,800 Income Level for Pricing 140% 110% 70%
Annual Income(3) $157,920 $123,575 $83,167
% for Housing Costs 35% 35% 30%
Available for Housing Costs $55,272 $43,251 $24,950
(Less) Property Taxes ($6,950) ($5,213) ($2,463)
(Less) Personal Homeowner's Insurance ($1,200) ($1,200) ($1,200) (Less) Maintenance and Repairs ($600) ($600) ($600)
(Less) HOA ($1,200) ($1,200) ($1,200)
(Less) Utilities ($4,056) ($4,056) ($4,056)
(Less) Mortgage Insurance ($4,003) ($3,002) ($1,497)
Income Available for Mortgage $37,263 $27,980 $13,934
Supported Mortgage $500,600 $375,900 $187,200
Down Payment $55,600 $41,800 $9,900
Affordable Home Price $556,200 $417,700 $197,100
- HOA ($/month) $100 $100 $100
- Utilities ($/month) (1) $338 $338 $338
- Mortgage Interest Rate (2) 6.32%
- Down Payment (3) 10.00% 10.00% 5.00%
- Property Taxes (% of sales price) (3) 1.25%
- Property Maintenance and Repairs ($/month)(3) $50 $50 $50 - Personal Homeowner's Insurance ($/month)(3) $100
- Mortgage Insurance (4) 0.80% loans up to $625,500

1.00% loans over $625,500
(1) Assumes gas heat, cooking, water heating. Utility allowances per Sonoma County Housing Authority (October 2022). (2) Freddie Mac 30-year fixed rate, average rate, 2/16/2023. (3) Rise Housing Solutions.
(4) Based on FHA mortgage insurance premium schedule.
_________________________________________________________ Prepared by: Keyser Marston Associates
Filename: \\SF-FS2\wp\19\19331\004\Draft In-Lieu Fee Analysis 3.21.23; Affordable prices Agenda Item #8.1:

Appendix Table 7
Affordability Gap Calculation, City-Funded Tax Credit Rental Units In Lieu Fee Analysis
City of Sonoma, CA
Tenure
Density 25 dua
Average Number of Bedrooms
Per Unit
Land Acquisition $50,000
Directs $450,000
Indirects $175,000
Financing $40,000
Total Development Costs $715,000
Affordable Rents Moderate Income Low Income Very Low Income Extremely Low
Income
Average Number of Bedrooms 2 2 2 2
Maximum Rent [2] $2,791 $1,605 $1,337 $802
(Less) Utility Allowance [3] ($104) ($104) ($104) ($104) Maximum Monthly Rent $2,687 $1,501 $1,233 $698
Net Operating Income (NOI)
Gross Potential Income Per Unit Per Unit Per Unit Per Unit Monthly $2,687 $1,501 $1,233 $698
Annual $32,247 $18,012 $14,796 $8,376
Other Income $175 $175 $175 $175
(Less) Vacancy 5.0% ($1,621) ($909) ($749) ($428)
Effective Gross Income (EGI) $30,801 $17,278 $14,222 $8,123 (Less) Operating Expense & Reserves [4] ($8,000) ($8,000) ($8,000) ($8,000) (Less) Property Taxes [5] ($4,800) $0 $0 $0
Net Operating Income (NOI) $18,001 $9,278 $6,222 $123
Permanent Financing
Permanent Loan [6] $236,000 $121,000 $81,000 $2,000
Deferred Developer Fee [7] $35,000 $35,000 $35,000 $35,000 4% Tax Credit Equity / Developer Equity[8] $147,000 $310,000 $310,000 $310,000 Total Sources $418,000 $466,000 $426,000 $347,000
Supported Permanent Financing $418,000 $466,000 $426,000 $347,000 (Less) Total Development Costs ($715,000) ($715,000) ($715,000) ($715,000) Affordability Gap ($297,000) ($249,000) ($289,000) ($368,000) [3] Gas heat, cooking, and hot water heating. Utility allowances from Sonoma County Housing Authority (2022). [5] Assumes tax exemption for non-profit general partner. Property taxes for Moderate Income based on capitalized value at 4.7% and a 1.25% tax rate. [6] Based on representative tax-exempt loan terms including 6% interest rate, 1.15 debt service coverage and 40 year term. [7] Based on the average deferred developer fee for pipeline projects in Sonoma County. [4] Based on operating expense and replacement reserves for pipeline projects in Sonoma County, as reported in TCAC [1] Construction costs estimated by KMA based on costs for pipeline affordable projects in Sonoma County summarized in Appendix Table 8. Land costs reflect City of Sonoma location.
[8] Estimate based on average tax credit yield for pipeline projects in Sonoma County. Estimate aligns with calculation of tax credit yield using current tax credit underwriting assumptions drawn from Novogradac.com as of February 2023 with a tax credit yield of $0.90 assuming high cost area adjustment and basis limit adjustments for prevailing wage, and inclusion of Very Low or ELI units as part of the unit mix. Moderate Income units over 80% AMI are not eligible for tax credits. Supported equity for moderate income is estimated based on a capitalization rate of 4.7%, which reflects a

0.5% premium over a market rate cap rate of 4.2% less debt financing. A cap rate is used rather than a return on cost as the developer receives a return through a developer fee included in project costs.

I. Affordable Prototype
II. Development Costs (1)
III. Supported Financing Per Unit
IV. Affordability Gap per Unit
Rental
2 [2] Maximum rents per Tax Credit Allocation Committee (TCAC) for projects utilizing Low Income Housing Tax Credits. Moderate rents at 30% of 110% AMI, per Rise Housing methodology.
_________________________________________________________ Prepared by: Keyser Marston Associates
Filename: \\SF-FS2\wp\19\19331\004\Draft In-Lieu Fee Analysis 3.21.23; nexus gaps Agenda Item #8.1:

Appendix Table 8
Development Costs for Recent Affordable Housing Projects in Sonoma County In Lieu Fee Analysis
City of Sonoma, CA
Meridian at
Corona Stn.

Redwood
Glen Apts
Shiloh
Crossing
Bennett
Valley
Burbank
Avenue Apts
Casa
Roseland
Average, All
Projects
Average,
Prevailing
Wage
Projects
City Petaluma Windsor Windsor Santa Rosa Santa Rosa Santa Rosa Number of Units 131 43 173 62 64 75 91 67
Density 32.75 28.1 29.22 32.63 30.92 49.01 34 38
Avg No. Bedrooms (1) 1.78 2.86 1.77 1.57 1.97 1.95 2.0 1.8 Prevailing Wages no no no yes yes yes
Land $81,000 $24,000 $17,000 $39,000 $56,000 $31,000 $41,000 $42,000 Direct Construction $317,000 $269,000 $268,000 $489,000 $434,000 $642,000 $403,000 $522,000 Indirect Costs $137,000 $149,000 $137,000 $176,000 $178,000 $178,000 $159,000 $177,000 Financing $27,000 $23,000 $37,000 $40,000 $34,000 $82,000 $41,000 $52,000 Total Development Cost $562,000 $465,000 $459,000 $745,000 $702,000 $932,000 $644,000 $793,000 (1) For purposes of average bedroom size calculations, studios are treated as having zero bedrooms.

Source: Applications submitted for 2022 low-income housing tax credits; California Tax Credit Allocation Committee.

Prepared by: Keyser Marston Associates, Inc.
\\SF-FS2\wp\19\19331\004\Draft In-Lieu Fee Analysis 3.21.23; recent TC projects Agenda Item #8.1:

Appendix Table 9
2018 Residential Nexus Findings with Updated Affordability Gaps In Lieu Fee Analysis
City of Sonoma, CA
AFFORDABLE UNIT DEMAND PER MARKET RATE UNIT(1)
Prototype 1 Prototype 2 Prototype 3 Prototype 4
Household Income Level
Under 30% AMI 0.02 0.01 0.01 0.01
6 30% to 50% AMI 0.08 0.05 0.04 0.03
6 50% to 80% AMI 0.10 0.06 0.05 0.04
6 80% to 120% AMI 0.07 0.04 0.03 0.03
Total Employee Households <120% AMI 0.27 0.15 0.14 0.10 TOTAL NEXUS COST PER SQUARE FOOT(3)
Prototype 1 Prototype 2 Prototype 3 Prototype 4
Avg. Unit Size (SF)(4) 2,500 SF 1,400 SF 1,050 SF 950 SF Household Income Level
Under 30% AMI $368,000 $3.10 $3.40 $3.90 $3.10
6 30% to 50% AMI $289,000 $9.10 $9.50 $11.00 $8.60
6 50% to 80% AMI $249,000 $9.90 $10.20 $11.90 $9.70
6 80% to 120% AMI $297,000 $8.20 $8.20 $9.50 $8.00
Total Supported Fee Per Sq.Ft. $30.30 $31.30 $36.30 $29.40 Notes:

2. Assumes affordable rental units. See Appendix Table 7.

1. Households of retail, education, healthcare and other workers that serve residents of new market rate units. Source:

Table C-3, Residential Nexus Analysis prepared for City of Sonoma by Keyser Marston Associates, February 2018.

Affordability Gap
Per Unit2

4. Residential Nexus Analysis prepared for City of Sonoma by Keyser Marston Associates, February 2018.

3. Nexus cost per square foot calculated by multiplying the affordable unit demand by the affordability gap and dividing by the average unit size.

Number of New Households
Nexus Cost Per Square Foot(3)
Larger Lot
Single Family
Detached
Smaller Lot
Single Family
Detached
Townhome /
Condominium
Rental
Apartments
Larger Lot
Single Family
Detached
Smaller Lot
Single Family
Detached
Townhome /
Condominium
Rental
Apartments
Prepared by: Keyser Marston Associates, Inc.
\\SF-FS2\wp\19\19331\004\App Tab 9 res nexus updated gaps; 3/23/2023; dd Agenda Item #8.1:

City of Sonoma
Agenda Item Summary
Meeting: City Council - 03 Apr 2023
Department
Administration
Staff Contact
Liz Garcia, Deputy Finance Director
Agenda Item Title
Conduct a Continued Public Hearing to Adopt a Resolution updating the City of Sonoma Master Fee Schedule for the FY 2022-23
Summary
Council requested a continuation of the March 15, 2023 public hearing to adopt the resolution updating the City of Sonoma Master Fee Schedule for FY 2022-23, which would allow more time to review the fee schedule.

The fee for the General Plan Update Surcharge, PL-40, has been removed from the Master Fee Schedule that was presented to Council on March 15, 2023 and will be brought to Council as a separate item at a later date.

The City of Sonoma has an established City Master Fee Schedule for those services that benefit only the specific users of that service and do not benefit the general public as a whole. Fees are generated from a variety of services including building and planning permits, special event fees, appeal fees, public safety fees and water service fees (late fees & disconnect fees).

Revenue from fees offsets costs of services that would otherwise be paid using general fund revenue.

The City Council has the authority to establish these fees and charges as defined by the State Constitution and in accordance with Government Code Section 39001 with limitations set by Proposition 218. This regulatory authority provides cities the means to “protect overall community interests, while charging only the individual who is benefiting from the service.” If approved, fees would become effective in 60 days, on June 3, 2023.

Recommended Council Action
Conduct Public Hearing and adopt a resolution approving the updated City of Sonoma Master Fee Schedule for FY 2022-23.

Alternative Actions
Request additional information and/or direct staff to make changes to the fee schedule and return for subsequent adoption.

Financial Impact
Fees and charges comprise approximately 2.87% of General Fund Revenue. Total revenue derived from fees, fines, permits and licenses (excluding Business Licenses which are considered a tax) is projected to be about $697,000 exclusive of the proposed fee increases.

No additional revenue as a result of the updated fee schedule was included in the FY 2022-23 Budget.

Agenda Item #8.2:

Environmental Review Status
Environmental Impact Report
Negative Declaration
Exempt
Not Applicable
Approved/Certified
No Action Required
Action Requested
Attachments
Resolution - Master Fee Schedule
Master Fee Schedule 2023
Agenda Item #8.2:

City of Sonoma
RESOLUTION #______ - 2023

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SONOMA

ADOPTED CITY OF SONOMA MASTER FEE SCHEDULE OF USER FEES, LICENSES AND PERMIT CHARGES EFFECTIVE JUNE 3, 2023.

WHEREAS, California Constitution, Article XI, Section 7 gives cities police power to engage in regulatory activities for which they may charge a fee for reimbursement of costs; and WHEREAS, California Constitution, Article XIIIB, Section 8 and Government Code Section 39001 provide general authority for charging fees for specific services; and WHEREAS, various other sections of the California Constitution and Government Code provide authority for the collection of specific fees and charges; and
WHEREAS, on June 22, 2021, the City Council adopted Resolution Number 46-A-2021 adopting a schedule of user fees, licenses, and permit charges with an effective date of August 23, 2021; and WHEREAS, on March 15, 2023, the City Council of the City of Sonoma held a duly noticed Public Hearing to allow public input and review amendments to the adopted fees and charges.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Sonoma hereby:

1. Establishes amendments to certain fees and charges as outline in Exhibit A - Master Fee Schedule, Fiscal Year 2022-23.

2. Finds and determines that the fees and charges set forth in attachments hereto do not exceed the reasonable costs of providing the services for which the fee is charged.

3. The fees set forth in the attachments hereto shall become effective on June 3, 2023.

4. Finds and determines that pursuant to the requirements of California Government Code Section 66015(c), appropriate ordinances, permit fees, and processes are in place to streamline the submittal and approval of permits for solar energy systems in substantial conformance with the practices and policies contained in the California Solar Permitting Guidebook. Calculations related to the administrative cost of issuing a solar rooftop permit are incorporated herein by reference and any fee charged in excess of the fees prescribed in California Government Code Sections 66015(a)(1) or 66015(b)(1) result in the continuation of a quick and streamlined approval process by covering the City’s actual administrative cost of providing the service.

PASSED AND ADOPTED, by the City Council of the City of Sonoma, on April 3, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_____________________________________
Sandra Lowe, Mayor
ATTEST:
______________________________________
Rebekah Barr, MMC, City Clerk
Agenda Item #8.2:

CITY OF SONOMA

SCHEDULE OF FEES
Effective June 3, 2023
Agenda Item #8.2:

FEE SCHEDULES BY DEPARTMENT PAGE
3 17
91 123
168
182
213
1 Administration
2 Building Department
3 Fire Department
4 Planning Department
5 Police Department
6 Public Works and Utilities
7 Special Events

MASTER FEE SCHEDULE
Table of Contents

Agenda Item #8.2:

ADMINISTRATION
FEES

Agenda Item #8.2:

Administration Fee Summary Sheet
Fee Type Fee ID Previous Adopted Fee Current Adopted Fee Change (%) Agenda Packet Subscription CA-07 $606.00 $726.00 20%
Agendas Only Subscription CA-08 $242.00 $290.00 20%
Appeal (Administrative) CA-10 $246.00 $257.00 4%
Billing Fee CA-04 $64.00 $54.00 -16%
Media Duplication CA-05 $95.00 $114.00 20%
Municipal Code Supplement Service CA-06 $47.00 $57.00 21% Photocopy Fee CA-00 $0.00 first 10 copies, $0.25 10+ copies $0.00 first 10 copies, $0.25 10+ copies 0% Photocopy Fee: Campaign Disc and Stmt of Econ Interest CA-01 $0.10 $0.10 0% Printing Large City Maps CA-02 $10.00 $10.00 0%
Returned Checks CA-03 $16.00 + bank fees charged to the City $25.00 0% Technology Fee CA-13 New Varies per type of permit 0%
Tobacco Retailers License CA-12 $259.00 $275.00 6%

Agenda Item #8.2:

Administration
FEE COST WORKSHEET NUMBER : CA-07
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

Hours Rate
Salaries: Administrative Assistant 10.00 $37.71 $ 377.10 Total Salary $377.10
Salary Percent
Benefits: $377.10 44.28% $166.96
Operating Expenses: $377.10 26.64% $100.45
Overhead: $377.10 21.62% $81.53
Total $726.04
Previous Fee 2021: $606.00
Fee Effective 2023: $726.00
per year
% Change: 20%
Fee is based upon allocation of the costs of personnel, services and supplies.

Round down to the nearest dollar.

Refund on prorated basis minus $25 administration fee.

Clerical time and expense for providing complete agenda packages to members of the public per year. City Council candidates who have qualified for the ballot receive agenda packets free of charge until the date of the election.

Agenda Packet Subscription

CALCULATION OF FEE

Agenda Item #8.2:

Administration
FEE COST WORKSHEET NUMBER : CA-08
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

Hours Rate
Salaries: Administrative Assistant 4.00 $37.71 $150.84
Total Salary $150.84
Salary Percent
Benefits: $150.84 44.28% $66.78
Operating Expenses: $150.84 26.64% $40.18
Overhead: $150.84 21.62% $32.61
Total $290.41
Previous Fee 2021: $242.00
Fee Effective 2023: $290.00
per year
% Change: 20%
Agendas Only Subscription
Refund on prorated basis minus $25 administration fee.

Fee is based upon allocation of the costs of personnel, services and supplies.

Round down to the nearest dollar.

Clerical time and expense for providing paper agendas through the postal service to members of the public per year . This fee would apply to private citizens who request to be on the mailing list to receive copies of Council and/or Commission agendas.

CALCULATION OF FEE

Agenda Item #8.2:

Administration
FEE COST WORKSHEET NUMBER : CA-10
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

Hours Rate
Salaries: City Clerk/Executive Assistant 0.50 $59.39 $29.69 City Manager 1.00 $103.80 $103.80
Total Salary $133.49
Salary Percent
Benefits: $133.49 44.28% $59.11
Operating Expenses: $133.49 26.64% $35.56
Overhead: $133.49 21.62% $28.86
Total $257.02
Previous Fee 2021: $246.00
Fee Effective 2023: $257.00
per appeal
% Change: 4%
Appeal (Administrative)
To facilitate, hear and consider an appeal of a staff-level final decision. Must be filed within fifteen days of the final decision.

No refund available.

Fee is based upon allocation of the costs of personnel, services and supplies.

Round down to the nearest dollar.

CALCULATION OF FEE

Agenda Item #8.2:

Administration
FEE COST WORKSHEET NUMBER : CA-04
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

Hours Rate
Salaries: Accounting Technician 0.50 $41.22 $20.61
Deputy Finance Director 0.10 $75.17 $7.52
Total Salary $28.13
Salary Percent
Benefits: $28.13 44.28% $12.45
Operating Expenses: $28.13 26.64% $7.49
Overhead: $28.13 21.62% $6.08
Total $54.15
Previous Fee 2021: $64.00
Fee Effective 2023: $54.00
per invoice invoice
% Change: -16%
No refund available.

Billing Fee
Clerical time and expense for provide billing services. This fee may be used when an invoice requires rebilling because it was not paid before the due date.

Fee is based upon allocation of the costs of personnel, services and supplies.

Round down to the nearest dollar.

CALCULATION OF FEE

Agenda Item #8.2:

Administration
FEE COST WORKSHEET NUMBER : CA-05
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

Hours Rate
Salaries: City Clerk/Executive Assistant 1.00 $59.39 $59.39 Total Salary $59.39
Salary Percent
Benefits: $59.39 44.28% $26.29
Operating Expenses: $59.39 26.64% $15.82
Overhead: $59.39 21.62% $12.84
Total $114.34
Previous Fee 2021: $95.00
Fee Effective 2023: $114.00
per hour*
% Change: 20%
Hourly rate per hour expended by staff to duplicate recording. Plus actual cost of media * 15%.

Round down to the nearest dollar.

Full refund if recording has not been duplicated and payment has not been processed. 50% refund if refund check has to be issued. No refund after recording has been made.

Hourly rate for time and expense for providing copies of recordings. Actual cost of media + 15% overhead will be added to fee. Recordings may be provided on media such as audio tape, CD, DVD or USB Drive.

Media Duplication

CALCULATION OF FEE

Agenda Item #8.2:

Administration
FEE COST WORKSHEET NUMBER : CA-06
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

Hours Rate
Salaries: City Clerk/Executive Assistant 0.50 $59.39 $29.69 Total Salary $29.69
Salary Percent
Benefits: $29.69 44.28% $13.15
Operating Expenses: $29.69 26.64% $7.91
Overhead: $29.69 21.62% $6.42
Total $57.17
Previous Fee 2021: $47.00
Fee Effective 2023: $57.00
per supplement plus postage
% Change: 21%
Municipal Code Supplement Service
Clerical time and expense for obtaining and distributing Muni Code supplements. The City updates the Municipal Code on an annual basis. The City Clerk then provides copies of the supplements to everyone who has a copy of the Code. This charge applies to private entities requesting the supplements.

No refund if supplement has been provided.

Fee is based upon allocation of the costs of personnel, services and supplies. Plus actual cost of the printed supplement & postage.

Round down to the nearest dollar.

CALCULATION OF FEE

Agenda Item #8.2:

Administration
FEE COST WORKSHEET NUMBER : CA-00
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

Rate
1-10 Copies, no charge $0.00
10+ copies $0.25 per page
Previous Fee 2021 1-10 copies: $0.00
Previous Fee over 10 copies: $0.25 per page
Fee Effective 2023 1-10 copies: $0.00
Fee Effective 2023 over 10 copies: $0.25 per page
% Change: 0%
Photocopy Fee
Unless a specific document copy fee is stated. This applies to all printed material i.e.

Development Code, General Plan, Minutes, Staff Reports, Agendas and Bound Booklets. Does not apply to Municipal Code.

No refund available.

Fee is based upon allocation of the costs of personnel, services and supplies.

CALCULATION OF FEE

Agenda Item #8.2:

Administration
FEE COST WORKSHEET NUMBER : CA-01
.

SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

Rate
Fee per page copied $0.10
Previous Fee 2021: $0.10
Fee Effective 2023: $0.10
% Change: 0.00%
Photocopy Fee: Campaign Disclosure, Statement of Economic Interests Fee for copying requested pages for campaign disclosures and Statement of Economic Interests.

No refund available.

Fee is set by State Law.

CALCULATION OF FEE

Agenda Item #8.2:

Administration
FEE COST WORKSHEET NUMBER : CA-02
.

SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

Rate
Fee per large map printed $10.00
Previous Fee 2021: $10.00
Fee Effective 2023: $10.00
% Change: 0.00%
Printing Large City Maps
Printing Large City Map Copies of Land Use, Water System, Plaza, Storm Drain, etc.

No refund available.

If copied in house $10.00. If copies are outsourced, the fee is the vendor's invoice, plus staff's hourly time to process request.

CALCULATION OF FEE

Agenda Item #8.2:

Administration
FEE COST WORKSHEET NUMBER : CA-03
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

Per CA Civil Code Division 3, Section 1719a First Incident: $25.00 Second and Subsequent Incident: $35.00
Previous Fee 2021: $31.00
Fee Effective 2023- First Incident: $25.00
Fee Effective 2023- Second and Subsequent Incident: $35.00 % Change: -19.35%
Returned Checks
Staff time related to a customer's check not being honored by their bank.

This fee also includes bank fees that the City incurs from the City's bank.

No refund available.

Per CA Civil Code Division 3, Section 1719a, the returned check amount can not exceed $25 for the first check and subsequent incidents cannot exceed $35.

Round down to the nearest dollar

CALCULATION OF FEE

Agenda Item #8.2:

Administration
FEE COST WORKSHEET NUMBER : CA-13
100-00000-000-30205
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

SPECIAL NOTES:

Based on Number of Records Processed Annually and Record Type Complexity Record Type
Number of
Permits or
Applications
made in 2021
Record
Complexity
Factor
Combined
Proportionate
# of Records
/Complexity
Factor
Proportionate
Annual
Technology
Cost by
Record Type
Technology Fee
to be applied for
each Record
Type
Percent
Increase from
Prior Year
Building Permit 598 21.50% 0.1466021 $29,001.18 $48.00 New Fee Depot Park Use Application 15 8.00% 0.0013683 $270.68 $18.00 New Fee Encroachment Permit 167 14.00% 0.0266591 $5,273.76 $31.00 New Fee Garage Sale Licenses 4 0.50% 0.0000228 $4.51 $1.00 New Fee Home Occupation Permits 4 3.00% 0.0001368 $27.07 $6.00 New Fee Housing Development Project Pre-Applications 2 3.00% 0.0000684 $13.53 $6.00 New Fee Improvement Plan & Final Map Review 10 8.00% 0.0009122 $180.45 $18.00 New Fee Plaza Use Application 14 9.00% 0.0014367 $284.21 $20.00 New Fee Sidewalk Seating Permits 2 2.00% 0.0000456 $9.02 $4.00 New Fee Sign Review Application 7 5.00% 0.0003991 $78.95 $11.00 New Fee Uniform Planning Applications 51 18.00% 0.0104675 $2,070.71 $40.00 New Fee Wine Tasting Use Permit 2 3.00% 0.0000684 $13.53 $6.00 New Fee Wireless Telecommunications Permit 1 5.00% 0.0000570 $11.28 $11.00 New Fee Total 877
Total OpenGov Development Cost (amortized over 10 years) $7,119 OpenGov Annual Subscription Cost: $30,120
Total OpenGov Annual Costs: $37,239

CALCULATION OF FEE
Technology Fee
No refund is available for this fee once an application is filed.

Staff time is not factored in to this fee.

The Technology Fee is assessed to help recover the direct third party (OpenGov) vendor costs of developing, subscribing and mainating the software required for electronic permitting and application records.

The fee is based on the total annual subscription costs for OpenGov Citizen Services Software plus the initial development costs (amortized over 10 years) divided by the proportionate share of each record type based on the number of records issued and adjusted based on the ratio of total applications made and the complexity of the record type.

Round down to the nearest dollar

Agenda Item #8.2:

Administration
FEE COST WORKSHEET NUMBER : CA-12
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

Hours Rate
Salaries: Administrative Services Director 0.00 $88.71 $0.00 Accounting Technician 1.00 $41.22 $41.22
City Salary $41.22
Salary Percent
Benefits: $41.22 44.28% $18.25
Total City Salary Costs $59.47
Hours Rate
Contracted Salary Costs: Police Deputy 16.00 $ 125.18 $2,002.88 Administrative Assistant 4.00 $ 72.77 $291.08
Total Contracted Salary Costs $2,293.96
Total Salary Costs: $2,353.43
Salary Percent
Patrol Car (2 days) $57.38 per day $114.76
Operating Expenses: $2,293.96 26.64% $611.04
Overhead: $2,293.96 21.62% $495.97
Total $3,575.21
Divided by 16 licenses to be issued in City
Previous Fee 2021: $259.00
Fee Effective 2023: $275.00
per license
% Change: 6%
No refund available.

Tobacco Retailers License
Administration and enforcement of the TRL program pursuant to Ordinance No. 04- 2015 adopted June 1, 2015. In addition costs of city enforcement (such as City Prosecutor, Code Enforcement Officer) or Administrative Violation penalties may apply for violations.

Fee is based upon allocation of the costs of personnel and fixed assets. Costs of Police Staff based on Sonoma County Fee Schedule.

Round down to the nearest dollar.

CALCULATION OF FEE

Agenda Item #8.2:

BUILDING
FEES

Agenda Item #8.2:

Building Department Fee Summary Sheet
Fee Type Fee ID Previous Adopted Fee Current Adopted Fee Change (%) Appeal Fee BL-11 $818.00 $966.00 18%
Building department hourly rate BL-99 New Fee for 2023 $100.00 0% Building department overtime hourly rate BL-99 New Fee for 2023 $150.00 0% CA Building Standards Administrative Special Revolving Fund BL-96 See CA Health & Safety Code Section 18931.6
See CA Health & Safety Code Section
18931.6 0%
CA Strong Motion Instrumentation and Seismic Mapping Fee (CSMIP) BL-95 See CA Public Resources Code Section 2705 See CA Public Resources Code
Section 2705 0%
Capital Improvement Fee - for each added bedroom BL-91 $68.00 $68 for each added bedroom 0% Capital Improvement Fee - for one-bedroom dwelling BL-91 $410.00 $410 for one-bedroom dwelling 0% Capital Improvement Fee - for three or more bedroom dwelling BL-91 $614.00 $614 for three or more bedroom dwelling 0%
Capital Improvement Fee - for two-bedroom dwelling BL-91 $478.00 $478 for two-bedroom dwelling 0% Capital Improvement Fee - per square foot for commercial & industrial buildings BL-91 $0.19 $0.19 per square foot for commercial & industrial buildings 0% Change of Use or Occupancy Review (Building Survey) BL-15 $574.00 $686.00 20% Conditional Authorization to Proceed with Work BL-07 $564.00 $665.00 18% Construction Permit Deposit BL-01 Varies (Deposit - Not a Fee) Varies (Deposit - Not a Fee) 0% Contractor's Business License Tax on Permit BL-90 $1.00 per $1,000 valuation $1.00 per $1,000 valuation 0% Development Impact Fee - Affordable Housing Impact Fee, Nonresidential BL-97 Assessed per City Council Resolutoion 12-2020 Office - $4 ; $Retail - $4 ; Hotel - $15 0% Development Impact Fee - Fire BL-98 Assessed per City Council Ordinance Single Family Housing - $1.72 ; Multi- 0% Development Impact Fee - Newly Constructed Residential Units BL-92 $966.00 $966.00 0% Document Preparation and Recording Fee BL-10 $116.00 $136.00 17% Document Retention Fee - 8.5x11 and 8.5x14 BL-06 $0.59 $0.60 2% Document Retention Fee - Other sizes BL-06 $2.40 $2.40 0% Hourly Services, Building Department - Miscellaneous, During City Hall Business Hours BL-05 $116.00 $118.00 2%
Hourly Services, Building Department - Miscellaneous, Off-Hour BL-08 $232.00 $278.00 20% Inspection Fee - Accessibility BL-29 20% of calculated Inspection Fees in Tables BL-21-A.
20% of calculated Inspection Fees in
Tables BL-21-A. 0%
Inspection Fee - Awning BL-40 New Fee for 2023 $88.00 0% Inspection Fee - Building Demolition BL-22 $314.00 $355.00 13%

Agenda Item #8.2:

Building Department Fee Summary Sheet
Fee Type Fee ID Previous Adopted Fee Current Adopted Fee Change (%) Inspection Fee - Building Permit BL-21 Per Building Table BL-21-A Per Building Table BL-21-A 0% Inspection Fee - Building Relocation BL-23 $611.00 $710.00 16% Inspection Fee - Electric Vehicle Charging Station (EVCS) Level 1 or 2 BL-52 New Fee for 2023 $88.00 0%
Inspection Fee - Electrical BL-24 Per Electrical Table BL-24-A Per Electrical Table BL-24-A 0% Inspection Fee - Electrical Panel, Replace Existing (under 600A) BL-53 New Fee for 2023 $118.00 0% Inspection Fee - Energy BL-28
20% of calculated Inspection Fees in
Tables BL-21-A, BL-24-A, BL-25-A
and BL-27-A
20% of calculated Inspection Fees in
Tables BL-21-A, BL-24-A, BL-25-A
and BL-27-A
0%
Inspection Fee - Energy Storage System (ESS) with capacity of 27 kWh or less BL-51 New Fee for 2023 $177.00 0%
Inspection Fee - Fire Sprinkler System (Building Department) BL-75 New Fee for 2023 $118.00 0% Inspection Fee - Gas Fireplace Insert BL-61 New Fee for 2023 $177.00 0% Inspection Fee - Generator Standby - Dwelling Unit Residential BL-55 New Fee for 2023 $236.00 0% Inspection Fee - Grading Permit BL-34 Per Grading Table BL-34-A Per Grading Table BL-34-A 0% Inspection Fee - Hood Fire Suppression System (Building BL-76 New Fee for 2023 $88.00 0% Inspection Fee - HVAC Equipment Replacement (less than 400k BL-60 New Fee for 2023 $148 Base Fee for the first piece of 0% Inspection Fee - Mechanical BL-27 Per Mechanical Table BL-27-A Per Mechanical Table BL-27-A 0% Inspection Fee - Modular and Manufactured Housing BL-32 25% of calculated Inspection Fees in
Tables BL-21-A, BL-24-A, BL-25-A
and BL-27-A.
25% of calculated Inspection Fees in
Tables BL-21-A, BL-24-A, BL-25-A
and BL-27-A.
0%
Inspection Fee - Plumbing BL-25 Per Plumbing Table BL-25-A Per Plumbing Table BL-25-A 0% Inspection Fee - Re-Roofing, 1 and 2 Family BL-30 $165.00 $177.00 7% Inspection Fee - Re-Roofing, Nonresidential and Multifamily BL-31 New Fee for 2023 $355.00 0% Inspection Fee - Residential Bathroom Renovation (No removal or adding walls). BL-42 New Fee for 2023
$473 Fee for the first bathroom
renovation; $236 Fee for each
additional bathroom renovation
performed under the same permit.
0%
Inspection Fee - Residential Heat Pump Water Heater or
Tankless Water Heater Conversion BL-71 New Fee for 2023 $148.00 0%

Agenda Item #8.2:

Building Department Fee Summary Sheet
Fee Type Fee ID Previous Adopted Fee Current Adopted Fee Change (%) Inspection Fee - Residential Kitchen Renovation (No removal or adding walls) BL-43 New Fee for 2023 $473.00 0%
Inspection Fee - Residential Solar Photovoltaic (PV) with output of 10kW or less BL-50 New Fee for 2023 $177.00 0%
Inspection Fee - Residential Water Heater Replacement BL-70 New Fee for 2023 $118.00 0% Inspection Fee - Residential Window and Door Replacement BL-41 New Fee for 2023 $148.00 0% Inspection Fee - Signs (Up to 2 - Illuminated) BL-38 New Fee for 2023 $148.00 0% Inspection Fee - Signs (Up to 2 - Nonilluminated) BL-39 New Fee for 2023 $88.00 0% Inspection Fee - Single Inspection Permit BL-20 $141.00 $148.00 5% Inspection Fee - Swimming Pool, Private Residential BL-36 $628.00 $710.00 13% Inspection Fee - Swimming Pool, Public BL-37 New Fee for 2023 $947.00 0% Inspection Fee - Temporary Power Pole for Construction BL-54 New Fee for 2023 $88.00 0% Inspection Fee - Water Fixture Low-Flow Verification BL-26 $49.00 $59.00 20% Investigation Fee - Minimum (Compliance Response Within 30 Days) BL-13 $395.00 $414.00 5%
Investigation Fee - Standard (More than 30 Day Compliance Response) BL-14 $803.00 $959.00 19%
Permit Application / Permit Extension Fee BL-09 $66.00 $77.00 17% Permit Processing Fee BL-02 $54.00 $61.00 13%
Plan Check Fee BL-04 $125 $118.00 -6%
Plan Printing and Reproduction Fee BL-17 New Fee for 2023 Actual Cost plus $47; $23.5 minimum 0% Refund Processing Fee BL-12 $66.00 $78.00 18%
Technology Fee (See Fee CA-01) BL-93 New Fee for 2023 $48.00 0% Temporary Use/Occupancy Fee BL-16 New Fee for 2023 $195.00 0% Training and Certification Fee BL-03 $9.00 $11.00 22%

Agenda Item #8.2:

Building Department
FEE COST WORKSHEET NUMBER : BL-11
100-00000-000-30112
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Salaries: Hours Rate
Development Services Director / Building Official 6.00 $77.57 $465.40 Development Services Supervisor 1.00 $43.37 $43.37
Total Salary $508.77
Salary Percent
Benefits: $508.77 44.28% $225.26
Operating Expenses: $508.77 24.08% $122.49
Overhead: $508.77 21.62% $110.00
Total $966.51
Previous Fee 2021: $818.00
Fee Effective 2023: $966.00
per appeal
% Change: 18%
Appeal Fee
Fee based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.

If the Board of Appeals rules in full favor of the appellant, a full refund shall be made to the appellant when requested by the appellant in writing and authorized by the building board of appeals. The Building Official or City Manager may authorize a refund of up to 50% of the Appeal Fee when, in the sole discretion of the Building Official or City Manager a refund of a portion of the appeal fee is merited due to the circumstances of the case. The Refund Processing Fee (BL-12) shall be deducted from any refund due. Application for refund must be made within one (1) year of the date the Appeal fee is paid.

Time and expenses involved in processing an appeal of a decision of the Building Official to be heard by the Board of Appeals or a hearing officer.

Agenda Item #8.2:

Building Department
FEE COST WORKSHEET NUMBER : BL-99
100-00000-000-35005
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Hours Rate
Salaries: Building Inspector II 1.00 $52.65 $52.65
Plans Examiner 1.00 $56.76 $56.76
Development Services Director/ Building Official 1.00 $77.57 $77.57 Permit Technician I 1.00 $33.94 $33.94
Development Services Supervisor 1.00 $43.37 $43.37
Total Salary $264.29
Average of # positions $52.86
Salary Percent
Benefits: $52.86 44.28% $23.40
Operating Expenses: $52.86 24.08% $12.73
Overhead: $52.86 21.62% $11.43
Total Salary Costs: Total $100.41
Previous Fee 2021: New Fee
Fee Effective 2023: $100.00
per hour
% Change: New Fee
Building department hourly rate
Estimated hourly fee for service. The fee is due and payable at time of service.

No refunds available.

Fee based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.

Agenda Item #8.2:

Building Department
FEE COST WORKSHEET NUMBER : BL-99
100-00000-000-35005
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Hours Rate
Salaries: Building Inspector II 1.00 $78.98 $78.98
Plans Examiner 1.00 $85.14 $85.14
Development Services Director/ Building Official 1.00 $116.35 $116.35 Permit Technician I 1.00 $50.91 $50.91
Development Services Supervisor 1.00 $65.05 $65.05
Total Salary $396.43
Average of # positions $79.29
Salary Percent
Benefits: $79.29 44.28% $35.10
Operating Expenses: $79.29 24.08% $19.09
Overhead: $79.29 21.62% $17.14
Total Salary Costs: Total $150.62
Previous Fee 2021: New Fee
Fee Effective 2023: $150.00
per hour
% Change: New Fee
Building department overtime hourly rate
Estimated overtime hourly fee for service. The fee is due and payable at time of service.

No refunds available.

Fee based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.

Agenda Item #8.2:

Building Department
FEE COST WORKSHEET NUMBER : BL-96
CA Building Standards Administrative Special Revolving Fund General Ledger Account Number
100-00000-000-30108 0.10 Retained by the City for administrative costs and for code enforcement education 203-00000-000-30107 0.90 Applied to CA Building Standards Commission Building Standards Administrative Special Revolving Fund - Collected for the California Building Standards Commission - 90% of the fees collected goes to the California Building Standards Commission for the development, adoption, publication, updating, and educational efforts associated with green building standards; 10% of the fees collected is retained by the City for related administrative costs and for code enforcement education - See H&S Code 18931.6

Agenda Item #8.2:

Building Department
FEE COST WORKSHEET NUMBER : BL-95
(See Below for Account Number)
CA Strong Motion Instrumentation and Seismic Mapping Fee (CSMIP) General Ledger Account Number
100-00000-000-30108 5% Retained by the City for Seismic Safety Training 203-00000-000-30107 95% Applied to the Department of Conservation Collected for The Department of Conservation - (95% goes to the Department of Conservation; 5% is retained by the City for Seismic Safety Training) - See Public Resources Code Section 2705

Agenda Item #8.2:

Building Department
FEE COST WORKSHEET NUMBER : BL-91
301-00000-000-30109
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Previous Fee 2021: $0.19
$410.00
$478.00
$614.00
$68.00
Fee Effective 2023: $0.19
$410.00
$478.00
$614.00
$68.00
each applicable permit
% Change: 0%
for each added bedroom
for each added bedroom
per square foot for commercial buildings & industrial buildings for one-bedroom dwelling
for one-bedroom dwelling
for two-bedroom dwelling
for two-bedroom dwelling
for three or more bedroom dwelling
for three or more bedroom dwelling
Capital Improvement Fee
Fee established by ordinance S.M.C.3.24.060.

Round down to the nearest dollar.

Imposed on permits per S.M.C.3.24.060.

This fee is 100% refundable where no work is performed. The Refund Processing Fee (BL-12) shall be deducted from any refund due. Application for refund must be made within one (1) year of the date the fee is paid.
per square foot for commercial & industrial buildings

Agenda Item #8.2:

Building Department
FEE COST WORKSHEET NUMBER : BL-15
100-00000-000-30112
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Salaries: Hours Rate
Average Inspection/Plan Check Rate 5.00 $62.33 $311.63
Building Official 0.50 $77.57 $38.78
Development Services Supervisor 0.25 $43.37 $10.84
Total Salary $361.26
Salary Percent
Benefits: $361.26 44.28% $159.95
Operating Expenses: $361.26 24.08% $86.97
Overhead: $361.26 21.62% $78.11
Total $686.29
Previous Fee 2021: $574.00
Fee Effective 2023: $686.00
each review
% Change: 20%
Change of Use or Occupancy Review (Building Survey)
Fee based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.

Staff time and expenses involved in verifying compliance with various laws governing the change of use of an existing structure. The fee is due and payable at time of application.

A refund of 100% of this fee may be authorized by the Building Official when an unexpired permit has been terminated and no work has been performed on the project. The Refund Processing Fee (BL-12) shall be deducted from any refund due. Application for refund must be made within one (1) year of the date the fee is paid.

Agenda Item #8.2:

Building Department
FEE COST WORKSHEET NUMBER : BL-07
100-00000-000-30112
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Salaries: Hours Rate
Average Inspection/Plan Check Rate 5.00 $62.33 $311.63
Average Administrative Staff Rate 1.00 $38.65 $38.65
Total Salary $350.29
Salary Percent
Benefits: $350.29 44.28% $155.09
Operating Expenses: $350.29 24.08% $84.33
Overhead: $350.29 21.62% $75.74
Total $665.45
Previous Fee 2021: $565.00
Fee Effective 2023: $665.00
per authorization
% Change: 18%
Conditional Authorization to Proceed with Work
Time and expenses involved in verifying compliance with various building construction laws.

This service will allow the applicant or his/her representative to start work on a project before all necessary approvals have been granted for the entire project. The authorization shall apply only to certain parts of the project which are unrelated to the items or elements yet to receive approval. The authorization may be issued at the discretion of the Building Official or his/her designated representative. This fee shall be assessed in addition to any other applicable fees.

The project applicant or his/her representative shall pay this fee at the time the authorization is granted and prior to starting work.

A refund of 100% of this fee may be authorized by the Building Official when an unexpired permit has been terminated and none of the services listed above have been performed. The Refund Processing Fee (BL-12) shall be deducted from any refund due. Application for refund must be made within one (1) year of the date the fee is paid.

Fee is based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.

Agenda Item #8.2:

Building Department
FEE COST WORKSHEET NUMBER : BL-01
100-00000-000-22915
SERVICE: Construction Permit Deposit
DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF DEPOSIT
If Estimated Project Cost is: Deposit Rate is:

Design Change for an existing Permit $59.00 Minimum
<$100,000 $100 Minimum OR
$10.00 for each $1,000 of Estimated Project Cost or portion thereof, whichever is greater >=$100,000 but<$1,000,000 $1,000 Minimum OR
$5.00 for each $1,000 of Estimated Project Cost or Portion thereof, whichever is greater >=1,000,000 $5,000 Minimum OR
$3.00 for each $1,000 of Estimated Project Cost or Portion thereof, whichever is greater This is a deposit paid by an applicant at the time an application is made for a building permit. This deposit is to be applied towards the costs of processing the permit application, plan checking services, training fees, and other permit costs required to be paid by the applicant. Permit processing fees and training fees apply to every permit application. Plan checking fees only apply on those permit applications where plan review services are provided.

Once all costs and expenses are calculated for a project, any remaining balance will be refunded to the applicant.

The deposit is not a fee but is to be applied towards the payment of fees owed to the City.

The deposit amount approximates the costs of processing the permit application, plan checking services and training fees. Since an exact amount for these services cannot be determined at the time of application, the deposit amount is only an approximation of those fees. Round down to the nearest dollar.

Agenda Item #8.2:

Building Department
FEE COST WORKSHEET NUMBER : BL-90
100-00000-000-30040
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Previous Fee 2021: $1.00 per $1,000 valuation
Fee Effective 2023: $1.00 per $1,000 valuation
each applicable permit
% Change: 0%
Contractor's Business License Tax on Permit
This fee is 100% refundable where no work is performed. The Refund Processing Fee (BL-12) shall be deducted from any refund due. Application for refund must be made within one (1) year of the date the fee is paid.

Tax established by ordinance S.M.C.5.08.050
Round down to the nearest dollar.

Imposed on all permits where contractors are performing work with a valuation of $2,000 or more. Per S.M.C.5.08.050.

Agenda Item #8.2:

Building Department
FEE COST WORKSHEET NUMBER : BL-97
732-00000-000-30120
Development Impact Fee - Affordable Housing Impact Fee, Nonresidential Assessed per City Council Resolution 12-2020
Building Type 2020 Fee New Fee Change
Office $4.00 $4.00 0.0%
Retail $4.00 $4.00 0.0%
Hotel $15.00 $17.00 13.3%
The fees shown are the original base fees. These fees are automatically adjusted annually. See the Master Fee Index or contact the City of Sonoma Finance Department for current fees. Round down to the nearest dollar.

Agenda Item #8.2:

Building Department
FEE COST WORKSHEET NUMBER : BL-98
798-00000-000-30112
Development Impact Fee - Fire
Assessed in Accordance with Ordinance 09-2021
Building Development Type 2021 Fee New Fee Change
Single Family Housing $1.72 $1.00 -41.9%
Multi-Family Housing $2.91 $3.00 3.1%
Mobile Home $1.90 $2.00 5.3%
Accessory Dwelling Unit * $1.72 $1.00 -41.9%
Retail/Commercial ** $1.95 $2.00 2.6%
Office $3.23 $3.00 -7.1%
*
**
These fees are the original base fees and are automatically adjusted annually. See the Master Fee Index or contact the City of Sonoma Finance Department for current fees. Round down to the nearest dollar.

Note: Pursuant to Govt. Code § 65852.2(f)(3)(A), the fire impact fee for an accessory dwelling unit shall be imposed proportionately in relation to the square footage of the primary dwelling unit. Accessory dwelling units less than 750 square feet of living area are exempt.

Includes retail, commercial, educational and hotel/motel construction

Agenda Item #8.2:

Building Department
FEE COST WORKSHEET NUMBER : BL-92
301-00000-000-30110
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Previous Fee 2021: $966.00 per residential unit
Fee Effective 2023: $966.00 per residential unit*
each applicable permit
% Change: 0%
* NOTE: Per Govt. Code 65852.2(f)(3)(A&B), no fee is applicable if the dwelling unit is an ADU less than 750 sq.ft; If ADU is 750 sq.ft or greater – fee shall be proportionate (based on sq. ft.) to the fee for the main dwelling.

Development Impact Fee - Newly Constructed Residential Units Fee established by Resolution 47-86.

No fee is applicable if the dwelling unit is an ADU less than 750 sq.ft; If ADU is 750 sq.ft or greater – fee shall be proportionate (based on sq. ft.) to the fee for the main dwelling.
[Govt. Code 65852.2(f)(3)(A&B)]
Round down to the nearest dollar.

Imposed on every new dwelling unit.*
This fee is 100% refundable where no work is performed. The Refund Processing Fee (BL-12) shall be deducted from any refund due. Application for refund must be made within one (1) year of the date the fee is paid.

Agenda Item #8.2:

Building Department
FEE COST WORKSHEET NUMBER : BL-10
100-00000-000-30112
SERVICE: Document Preparation and Recording Fee
DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Salaries: Hours Rate
Average Inspection/Plan Check Rate 1.00 $62.33 $62.33
Average Administrative Staff Rate 0.25 $38.65 $9.66
Total Salary $71.99
Salary Percent
Benefits: $71.99 44.28% $31.87
Operating Expenses: $71.99 24.08% $17.33
Overhead: $71.99 21.62% $15.56
Total $136.76
Previous Fee 2021: $116.00
Fee Effective 2023: $136.00
per hour
% Change: 17%
Time and expenses involved in preparing, researching, notarizing, routing, handling, processing and filing violation, termination or other notices with the County Recorder's Office. This fee includes recording fees assessed by the County Recorder. The fee is due and payable prior to filing the notice.

No refund of this fee is allowed.

Fee based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.

Agenda Item #8.2:

Building Department
FEE COST WORKSHEET NUMBER : BL-06
100-00000-000-30105
SERVICE: Document Retention Fee - 8.5x11 and 8.5x14
Document Retention Fee - Other sizes
DESCRIPTION OF SERVICE:

REFUND POLICY: No refund is allowed.

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Actual Cost for Imaging/Equipment for each 8.5x11 and 8.5x14 sheet $0.66 Actual Cost for Imaging/Equipment for each other sized sheet $2.41 Previous Fee for each 8.5x11 and 8.5x14 sheet: $0.59
Previous Fee for each other sized sheet: $2.40
Fee for each 8.5x11 and 8.5x14 sheet: $0.60
Fee for each other sized sheet: $2.40
per sheet
% Change: 0%

8.5x11 and 8.5x14 Documents
Image Capture Approved Plan $0.08
Transportation $0.06
Project Management $0.09
Re-assemble $0.01
OCR $0.01
Indexing $0.02
City prep time $0.09 1 hr. of Development Services Sup /1000 sheets or portion thereof City Quality Control $0.17 2 hr. of Development Services Sup /1000 sheets or portion thereof City Project Management $0.09 1 hr. of Development Services Sup /1000 sheets or portion thereof City Imaging Software Subscription $0.05 4,650/Year/100,000 pages Cost per image $0.66
Plan size Documents
Approved Building Plans $1.45
Index of Building Files, Org. Permits, App. $0.06
Double Key Verification $0.06
Document Preparation $0.50
Database Merge $0.01
Output to Media $0.01
Installation/setup $0.24
Creation of Master CD $0.05
Creation of Duplicate Backup Copy $0.03
Cost per image $2.41
This fee covers the costs of scanning file documents and maintaining micrographics equipment.

Based on the actual cost of contracted services and equipment. Charged per sheet based on the size of the document to be microfilmed. Round down to the nearest dollar. Round down to the nearest dollar.

Agenda Item #8.2:

Building Department
FEE COST WORKSHEET NUMBER : BL-05
100-00000-000-30112
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

SPECIAL NOTES:

CALCULATION OF FEE
Salaries: Hours Rate
Average Inspection/Plan Check Rate 1.00 $62.33 $62.33
Average Salary $62.33
Salary Percent
Benefits: $62.33 44.28% $27.60
Operating Expenses: $62.33 24.08% $15.01
Overhead: $62.33 21.62% $13.48
Total $118.40
Previous Hourly Fee: $116.00
Fee Effective 2023: $118.00
per hour
% Change: 2%
Staff time and expenses involved in: • Researching code requirements or file documentation not otherwise covered under other fees, duplicating approved permit documentation; (30 minute minimum) • Verifying compliance with various building construction laws on projects where changes to the approved plans are necessary; (30 minute minimum) • When incomplete, changed, or multiple alternative design schemes require additional plan review or inspection; (30 minute minimum) • Plot plan and duplicate plan reviews that are part of an approved master plan for a project; (30 minute minimum) • Reinspection and miscellaneous inspections; (1-hr. minimum) • Labor for duplication of lost construction documentation (i.e. Inspection cards, permits, approved plans, etc.) (30 minute minimum) • Minimum rate for each deferred submittal item. (1-hr. minimum) • Cost for preparation and issuance of a Performance Guarantee; (1-hr. min.) • All other misc. building department services not otherwise covered by a fee; (30 minute minimum).

A refund of 100% of this fee may be authorized by the Building Official when an unexpired permit has been terminated and none of the services listed above have been performed. The Refund Processing Fee (BL-12) shall be deducted from any refund due.

Application for refund must be made within one (1) year of the date the fee is paid.

Fee based upon allocation of the costs of personnel, services and supplies for 1 hour of activity. Round down to the nearest dollar.

Hourly Services, Building Department - Miscellaneous, During City Hall Business Hours In the event that this service is outsourced, the actual vendor costs shall be passed through to the applicant with the cost of any additional time spent by City staff added as overhead to the actual vendor cost in accordance with the hourly rate indicated below.

Agenda Item #8.2:

Building Department
FEE COST WORKSHEET NUMBER : BL-08
100-00000-000-30112
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

SPECIAL NOTES:

CALCULATION OF FEE
Salaries: Hours Rate
Average Inspection/Plan Check Rate 1.00 $62.33 $62.33
Development Services Supervisor 0.25 $43.37 $10.84
Total Salary $73.17
Salary Percent
Benefits: $73.17 44.28% $32.40
Operating Expenses: $73.17 24.08% $17.62
Overhead: $73.17 21.62% $15.82
Sub Total $139.00
Double Time $139.00
Total $278.00
Previous Fee 2021: $232.00
Fee Effective 2023: $278.00
per hour
% Change: 20%
Hourly Services, Building Department - Miscellaneous, Off-Hour Time and expenses involved in: Scheduling and performing inspections and other services outside of normal business hours. This service is subject to voluntary staffing availability.

A refund of 100% of this fee may be authorized by the Building Official when an unexpired permit has been terminated and no service has been performed for the project.

The Refund Processing Fee (BL-12) shall be deducted from any refund due. Application for refund must be made within one (1) year of the date the fee is paid.

Fee based upon allocation of the costs of personnel (including overtime or holiday pay), services and supplies for 1 hour response during non-business hours. Actual fee to vary according to staff involved (1 hour minimum). Round down to the nearest dollar.

This fee may be charged at increments of 15 minutes or any portion thereof, over one hour. In the event that this service is outsourced, the actual vendor costs shall be passed through to the applicant with the additional charges as specified in Fee CA-09. Where multiple permits will be issued under a single plan review (i.e. master plan, P.U.Ds, etc.) the Plan Check fee may either be charged on the first permit issued or divided between the permits at the sole discretion of the Building Official.

Agenda Item #8.2:

Building Department
FEE COST WORKSHEET NUMBER : BL-29
100-00000-000-30115
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Previous Fee 2021:

Fee Effective 2023: 20% of calculated Inspection Fees in Tables BL-21-A. each applicable permit
% Change: 0%
Inspection Fee - Accessibility
20% of calculated Inspection Fees in Tables BL-21-A.

This fee is based on 20% of the permit fees calculated pursuant to Tables BL-21-A.

Round down to the nearest dollar.

This service is to recover costs associated with inspecting elements required to meet State disabled access regulations. California disabled access standards are State mandated locally enforced regulations. This fee is due and payable at time of permit issuance.

A refund of 100% of this fee may be authorized by the Building Official when an unexpired permit has been terminated and no work has been performed on the project.

The Refund Processing Fee (BL-12) shall be deducted from any refund due.

Application for refund must be made within one (1) year of the date the fee is paid.

Agenda Item #8.2:

Building Department
FEE COST WORKSHEET NUMBER : BL-40
100-00000-000-30115
SERVICE: Inspection Fee - Awning
REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Salaries: Hours Rate
Average Inspection/Plan Check Rate 0.75 $62.33 $46.74
Total Salary $46.74
Salary Percent
Benefits: $46.74 44.28% $20.70
Operating Expenses: $46.74 24.08% $11.25
Overhead: $46.74 21.62% $10.11
Total $88.80
Previous Fee 2021: New Fee
Fee Effective 2023: $88.00
per permit
% Change: New Fee
DESCRIPTION OF SERVICE: Estimated time and expenses involved in verifying compliance with various laws governing the installation and inspection of an awning. The fee is due and payable at time of permit issuance. If the work is combined with other work that is not assessed a Limited Scope fixed fee, use the Building Fee Schedule (BL-21-A).

A refund of 100% of the fee may be authorized by the Building Official when an unexpired permit has been terminated and no work has been performed on the project. The Refund Processing Fee (BL-12) shall be deducted from any refund due.

Application for refund must be made within one (1) year of the date the fee is paid.

Fee based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.

Agenda Item #8.2:

Building Department
FEE COST WORKSHEET NUMBER : BL-22
100-00000-000-30115
SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Salaries: Hours Rate
Average Inspection/Plan Check Rate 3.00 $62.33 $186.98
Total Salary $186.98
Salary Percent
Benefits: $186.98 44.28% $82.79
Operating Expenses: $186.98 24.08% $45.02
Overhead: $186.98 21.62% $40.43
Total $355.21
Previous Fee 2021: $314.00
Fee Effective 2023: $355.00
per permit
% Change: 13%
DESCRIPTION OF SERVICE:

Inspection Fee - Building Demolition
Time and expenses involved in verifying field compliance with various laws governing the demolition of an existing structure. The fee is due and payable at time of permit issuance.

Fee based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.

A refund of 100% of the Building Demolition Inspection Fee may be authorized by the Building Official when an unexpired permit has been terminated and no work has been performed on the project. The Refund Processing Fee (BL-12) shall be deducted from any refund due. Application for refund must be made within one (1) year of the date the fee is paid.
[For demolitions of small wood framed accessory structures such as carports or tool sheds, the fee may alternatively be based on the standard building permit calculation method which is based on valuation of work and could result in a lower fee.]

Agenda Item #8.2:

Building Department
FEE COST WORKSHEET NUMBER : BL-21
100-00000-000-30115
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

Fee: Per Building Table BL-21-A
PROCESS OF COSTING SERVICE:

Inspection Fee - Building Permit
Performance of building inspections and related administrative work. The fee is due and payable at time of permit issuance.

A refund of 100% of the Building Permit Inspection Fee may be authorized by the Building Official when an unexpired permit has been terminated and no work has been performed on the project. The Refund Processing Fee (BL-12) shall be deducted from any refund due. Application for refund must be made within one (1) year of the date the fee is paid.

This fee is based on the valuation of the work to be performed pursuant to Tables BL-21-A and Table BL-21-B. The building valuation for a permit is determined and modified as necessary by the Building Official using the Building Valuation Data published by the International Code Council in Building Safety Journal and other relevant data as necessary. Where no Building Valuation data is specifically listed the Building Official will determine the appropriate valuation using any reasonable means or methods. Round down to the nearest dollar.

In lieu of assessing inspection fees based on permit valuation as set forth herein, the Building Official may, at his/her sole discretion, calculate and charge a fee equal to the estimated actual cost of providing the inspection and inspection-related services in accordance with the hourly rate set forth in the adopted fee schedule.

When in the opinion of the Building Official a Single Inspection Permit may be issued for the proposed work, the fee shall be based on the Single Inspection Permit Fee (BL-20) in lieu of this fee. The Single Inspection Permit Fee shall be treated as the Building Permit Inspection Fee for the purposes of calculating any other fees.

Agenda Item #8.2:

Building Department
FEE COST WORKSHEET BL-21-A
100-00000-000-30115
Building Permit Inspection System Fees
Total Valuation Fee
$1 to $500 - $118.40
$501 to $2,000 - $123.91 for the first $500 plus $5.50 for each additional $100 or fraction thereof, to and including $2,000
$2,001 to $25,000 - $208.60 for the first $2,000 plus $7.17 for each additional $1,000 or fraction thereof, to and including $25,000
$25,001 to $50,000 - $388.33 for the first $25,000 plus $10.63 for each additional $1,000 or fraction thereof, to and including $50,000
$50,001 to $100,000 - $649.80 for the first $50,000 plus $6.05 for each additional $1,000 or fraction thereof, to and including $100,000
$100,001 to $500,000 - $949.71 for the first $100,000 plus $3.46 for each additional $1,000 or fraction thereof, to and including $500,000
$500,001 to $1,000,000 - $2,332.17 for the first $500,000 plus 1.92 for each additional $1,000 or fraction thereof, to and including $1,000,000
$1,000,001 and up - $3,291.21 for the first $1,000,000 plus $.96 for each additional $1,000 or fraction thereof.

When a building permit is required for a project, the applicant will pay the above-mentioned fees based on the valuation of the proposed project. The fee for issuing the permit is included in this table. The permit fees shall be paid at the time that the building permit is issued.

The building valuation for a permit is determined and modified as necessary by the Building Official using the latest Building Valuation Data published by the International Code Council in Building Safety Journal and other relevant data as necessary (see Building - Table BL-21-B).

In lieu of assessing inspection fees based on permit valuation as set forth herein, the Building Official may, at his/her sole discretion, calculate and charge a fee equal to the estimated actual cost of providing the inspection and inspection-related services in accordance with the hourly rate set forth in the adopted fee schedule.

Building - Table 21-A
Inspection Fee Schedule

Agenda Item #8.2:

Group (2009 International Building Code) IA IB IIA IIB IIIA IIIB IV VA VB A-1 Assembly, theaters, with stage $396.55 $383.20 $374.18 $359.99 $338.67 $328.20 $349.00 $314.05 $304.05 A-1 Assembly, theaters, without stage $362.90 $349.54 $340.52 $326.33 $305.02 $294.54 $315.35 $280.39 $270.40 A-2 Assembly, nightclubs $319.10 $309.63 $300.83 $290.62 $272.55 $264.78 $280.19 $247.74 $239.72 A-2 Assembly, restaurants, bars, banquet halls $317.94 $308.47 $298.51 $289.46 $270.23 $263.62 $279.03 $245.42 $238.56 A-3 Assembly, churches $368.22 $354.86 $345.84 $331.65 $310.87 $300.39 $320.67 $286.24 $276.25 A-3 Assembly, general, community halls, libraries, museums $314.13 $300.78 $290.60 $277.57 $255.42 $246.11 $266.58 $230.80 $221.96 A-4 Assembly, arenas $361.74 $348.38 $338.20 $325.17 $302.70 $293.38 $314.19 $278.07 $269.24 B Business $308.13 $296.84 $285.88 $273.81 $249.41 $239.62 $263.07 $220.11 $210.17 E Educational $327.92 $316.70 $308.37 $295.08 $275.43 $261.52 $284.91 $240.74 $233.23 F-1 Factory and industrial, moderate hazard $187.58 $178.89 $167.85 $162.33 $144.67 $137.47 $155.12 $119.95 $112.32 F-2 Factory and industrial, low hazard $186.42 $177.73 $167.85 $161.17 $144.67 $136.31 $153.96 $119.95 $111.16 H-1 High Hazard, explosives $174.98 $166.29 $156.41 $149.74 $133.60 $125.24 $142.53 $108.88 NP H234 High Hazard $174.98 $166.29 $156.41 $149.74 $133.60 $125.24 $142.53 $108.88 $100.09 H-5 HPM $308.13 $296.84 $285.88 $273.81 $249.41 $239.62 $263.07 $220.11 $210.17 I-1 Institutional, supervised environment $312.17 $301.46 $292.49 $280.68 $258.12 $250.99 $281.04 $231.40 $224.45 I-2 Institutional, hospitals $513.16 $501.87 $490.91 $478.84 $453.11 NP $468.09 $423.82 NP I-2 Institutional, nursing homes $356.96 $345.66 $334.70 $322.64 $300.01 NP $311.89 $270.72 NP I-3 Institutional, restrained $349.71 $338.42 $327.46 $315.39 $293.08 NP $304.65 $263.79 NP I-4 Institutional, day care facilities $312.17 $301.46 $292.49 $280.68 $258.12 $250.99 $281.04 $231.40 $224.45 M Mercantile $238.05 $228.59 $218.62 $209.58 $191.20 $184.59 $199.14 $166.39 $159.53 R-1 Residential, hotels $315.46 $304.75 $295.78 $283.97 $261.03 $253.90 $284.33 $234.31 $227.36 R-2 Residential, multiple family $264.06 $253.36 $244.38 $232.58 $211.15 $204.02 $232.94 $184.43 $177.47 R-3 Residential, one- and two-family $245.92 $239.26 $233.09 $227.35 $220.72 $212.73 $223.49 $204.77 $192.65 R-4 Residential, care/assisted living facilities $312.17 $301.46 $292.49 $280.68 $258.12 $250.99 $281.04 $231.40 $224.45 S-1 Storage, moderate hazard $173.82 $165.13 $154.09 $148.58 $131.28 $124.08 $141.37 $106.56 $98.93 S-2 Storage, low hazard $172.66 $163.97 $154.09 $147.42 $131.28 $122.92 $140.21 $106.56 $97.77 U Utility, miscellaneous (Private Garages & Accessory Bldgs.) N/A N/A N/A N/A N/A N/A N/A N/A $77.11 Other Valuations
NEW - Carports / Patio Covers / Arbors / Covered Porches $52.68 NEW - Decks $26.34
NEW - Fire Sprinkler (included in this permit) $1.51
NEW - Commercial Fire Sprinkler $3.02
Construction Type
Building Valuations Table BL-21-B
Square Foot Construction Costs
New Floor Area S.F. Valuations
The above valuations have been modified using a 1.16 regional modifier for the San Francisco Bay Area

Agenda Item #8.2:

Categories of Work Work Category Modifiers applied to New Construction Values for Alteration Work Nonstructural 36%
Structural 20%
Electrical 8%
Plumbing 8%
Mechanical 8%
Elevator or Conveyor System 6%
Fire Sprinklers 3%
Shell Only 80%
First Time Tenant Improvements Only 25%
The valuation is determined by multiplying the applicable value(s) listed by the gross area of applicable portion of the building.

The valuation of a remodel equals the area of the remodel times the RMDL Modifier times the valuation for a new structure of the same occupancy of VB construction type.

N/A = Not Applicable; NP = Not Permitted
Additions shall be valued at the same rate per square foot as for new construction.

Alteration Project Category Modifiers
Reduce valuation 20% for shell only buildings.

Reduce valuation 75% for first-time time tenant improvements only permits.

Agenda Item #8.2:

Building Department
FEE COST WORKSHEET NUMBER : BL-23
100-00000-000-30115
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Salaries: Hours Rate
Average Inspection/Plan Check Rate 6.00 $62.33 $373.96
Total Salary $373.96
Salary Percent
Benefits: $373.96 44.28% $165.57
Operating Expenses: $373.96 24.08% $90.03
Overhead: $373.96 21.62% $80.85
Total $710.42
Previous Fee 2021: $611.00
Fee Effective 2023: $710.00
per permit
% Change: 16%
Inspection Fee - Building Relocation
Fee based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.

Time and expenses involved in verifying and inspecting compliance with various laws governing the relocation of an existing structure. Covers foundation, connection of existing plumbing, existing electrical and existing mechanical systems to new utilities. The A refund of 100% of the Building Relocation Fee may be authorized by the Building Official when an unexpired permit has been terminated and no work has been performed on the project. The Refund Processing Fee (BL-12) shall be deducted from any refund due.

Application for refund must be made within one (1) year of the date the fee is paid.

Agenda Item #8.2:

Building Department
FEE COST WORKSHEET NUMBER : BL-52
100-00000-000-30115
SERVICE: Inspection Fee - Electric Vehicle Charging Station (EVCS) Level 1 or 2 REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Salaries: Hours Rate
Average Inspection/Plan Check Rate 0.75 $62.33 $46.74
Total Salary $46.74
Salary Percent
Benefits: $46.74 44.28% $20.70
Operating Expenses: $46.74 24.08% $11.25
Overhead: $46.74 21.62% $10.11
Total $88.80
Previous Fee 2021: New Fee
Fee Effective 2023: $88.00
per permit
% Change: New Fee
DESCRIPTION OF SERVICE: Estimated time and expenses involved in verifying compliance with various laws governing the installation and inspection of one Electric Vehicle Charging Station (EVCS) Level 1 or 2. The fee is due and payable at time of permit issuance. If the system has more than 1 EVCS or if the work is combined with other work that is not assessed a Limited Scope fixed fee, use the Electrical Permit Unit Fee Schedule (BL24-A).

A refund of 100% of the fee may be authorized by the Building Official when an unexpired permit has been terminated and no work has been performed on the project. The Refund Processing Fee (BL-12) shall be deducted from any refund due.

Application for refund must be made within one (1) year of the date the fee is paid.

Fee based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.

Agenda Item #8.2:

Building Department
FEE COST WORKSHEET NUMBER : BL-24
100-00000-000-30115
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

Previous Fee 2021: Per Electrical Table BL-24-A
Fee Effective 2023: Per Electrical Table BL-24-A
each applicable permit
% Change: approximately +20%
Inspection Fee - Electrical
Performance of electrical inspections and related administrative work. The fee is due and payable at time of permit issuance.

A refund of 100% of the Electrical Permit Fee may be authorized by the Building Official when an unexpired permit has been terminated and no work has been performed on the project. The Refund Processing Fee (BL-12) shall be deducted from any refund due. Application for refund must be made within one (1) year of the date the fee is paid.

This fee is based on the system or unit fee schedules of the work to be performed pursuant to Electrical Table BL-24-A.

Round down to the nearest dollar.

Agenda Item #8.2:

Building Department
FEE COST WORKSHEET BL-24 (continued)
100-00000-000-30115
Electrical Permit Unit Inspection Fees Unit Fee
Electrical Permit Issuance Fee (Minimum Charge) each $49.25 Services & Sub-Panels
For each new electrical sub-panel each $29.55
For temporary and permanent services 600 volts or under and 1000 amperes or under in rating each $49.25 For services over 600 volts or over 1000 amperes in rating each $78.80 Receptacle, Switches, Controls, Lighting Outlets, Fixtures and Similar Devices For receptacle, switch, lighting or other outlets at which current is used or controlled and for lighting fixtures, sockets or other lamp-holding devices.

Note: For mutli outlet assemblies, each 5 feet or fraction thereof may be considered as one outlet. each $0.99 Residential Appliances
For fixed residential appliances or receptacle outlets for same, including wall mounted electric ovens; counter-mounted cooktops; electric ranges, self-contained room, console, or through-wall air conditioners; space heaters; food waste grinders; dishwashers; washing machines; water heaters; clothes dryers; or other motor-operated appliances not exceeding one horse power (HP) in rating.

Note: For other types of air conditioners and other motor-driven appliances having larger electrical ratings, see Power Apparatus. each $7.88
Nonresidential Appliances
For nonresidential appliances and self-contained factory-wired non-residential appliances not exceeding one horse power (HP), kilowatt (kW), or kilovolt ampere (KVA), in rating including cooking equipment, medical and dental devices; food, beverage, and ice cream cabinets; illuminated showcases; drinking fountains; vending machines; laundry machines; other similar type of equipment.

Note: For other types of air conditioners and other motor-driven appliances having larger electrical ratings, see Power Apparatus. each $15.76
Power Apparatus
For motors, generators, transformers, rectifiers, synchronous converters, capacitors, industrial heating, air conditioners and heat pumps, hoods, exhaust fan, cooking or baking equipment and other apparatus, as follows:

Notes: For equipment or appliances having more than one motor, transformer, heater, etc., the sum of the combined ratings may be used. These fees include all switches, circuit breakers, contactors, thermostats, relays and other directly related control equipment .

Rating in horse power (HP), kilowatts (kW), kilovolt-amperes (KVA), or kilovolt-amperes-reactive (KVAR):

Up to and including 1 each $29.55
Over 1 and not over 10 each $39.40
Over 10 and not over 50 each $49.25
Over 50 and not over 100 each $68.95
Over 100 each $88.65
Unit Inspection Fee Schedule
Electrical - Table BL-24-A

Agenda Item #8.2:

Building Department
FEE COST WORKSHEET BL-24 (continued)
100-00000-000-30115
Electrical Permit Unit Inspection Fees Unit Fee
Unit Inspection Fee Schedule
Electrical - Table BL-24-A
Busways
For each 100 ft or fraction thereof of trolley and plug-in type busways.

Note: An additional fee will be required for lighting fixtures, motors and other appliances that are connected to trolley and plug-in-type busways. No fee is required for portable tools. each $9.85 Signs, Outline Lighting, Marquees, Pole Lighting, Theatrical Lighting and other Special Purpose Nonresidential Lighting
For signs, outline lighting, marquees, pole lighting, theatrical lighting and other special purpose nonresidential lighting supplied from one branch circuit each $39.40 Miscellaneous Apparatus, Conduits and Conductors
For electrical apparatus, equipment, conduits and conductors for which a permit is required but for which no fee is herein set forth.

Note: This fee is not applicable when a fee is paid for one or more services, outlets, fixtures, appliances, power apparatus, busways, signs or other equipment. each $29.55 Carnivals, circuses, or other traveling shows or exhibitions utilizing transportable-type rides, booths, displays and attractions. For permanently installed rides, booths, displays and attractions, use the ELECTRICAL UNIT FEES.

For electric generators and electrically driven rides each $39.40 For mechanically driven rides, and walk-through attractions or displays having electric lighting and for an area of festoon or booth lighting each $9.85
Photovoltaic Systems
Roof Mount Systems (including rack system)
For the first 0-15 Kilowatts (kW) for each system each $118.20 For each kW of a system over 15 Kilowatts and less than or equal to 50 Kilowatts each $15.76 For each kW of a system over 50 Kilowatts and less than or equal to 250 Kilowatts each $9.85 For each kw of a system over 250 Kilowatts each $5.91
Ground Mount Systems (including rack & support system)
For the first 0-15 Kilowatts (kW) for each system each $236.40 For each kW of a system over 15 Kilowatts and less than or equal to 50 Kilowatts each $23.64 For each kW of a system over 50 Kilowatts and less than or equal to 250 Kilowatts each $15.76 For each kW of a system over 250 Kilowatts each $9.85
Electric Vehicle Charging Station each $118.20

Agenda Item #8.2:

Building Department
FEE COST WORKSHEET NUMBER : BL-53
100-00000-000-30115
SERVICE: Inspection Fee - Electrical Panel, Replace Existing (under 600A) REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Salaries: Hours Rate
Average Inspection/Plan Check Rate 1.00 $62.33 $62.33
Total Salary $62.33
Salary Percent
Benefits: $62.33 44.28% $27.60
Operating Expenses: $62.33 24.08% $15.01
Overhead: $62.33 21.62% $13.48
Total $118.40
Previous Fee 2021: New Fee
Fee Effective 2023: $118.00
per permit
% Change: New Fee
DESCRIPTION OF SERVICE: Estimated time and expenses involved in verifying compliance with various laws governing the installation and inspection of the replacement of an Existing Electrical Service Panel a with a capacity of 600 amperes or less. The fee is due and payable at time of permit issuance. If the work is combined with other work that is not assessed a Limited Scope fixed fee, use the Electrical Permit Unit Fee Schedule (BL-24-A).

A refund of 100% of the fee may be authorized by the Building Official when an unexpired permit has been terminated and no work has been performed on the project. The Refund Processing Fee (BL-12) shall be deducted from any refund due.

Application for refund must be made within one (1) year of the date the fee is paid.

Fee based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.

Agenda Item #8.2:

Building Department
FEE COST WORKSHEET NUMBER : BL-28
100-00000-000-30115
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Previous Fee 2021:

Fee Effective 2023: 20% of calculated Inspection Fees in Tables BL-21- A, BL-24-A, BL-25-A and BL-27-A
each applicable permit
% Change: 0%
20% of calculated Inspection Fees in Tables BL-21-A, BL-24-A, BL-25-A and BL-27-A
Inspection Fee - Energy
This service is to recover costs associated with inspecting elements required to meet State energy efficiency regulations. California Energy Efficiency Standards are State mandated locally enforced regulations. This fee is due and payable at time of permit issuance.

A refund of 100% of this fee may be authorized by the Building Official when an unexpired permit has been terminated and no work has been performed on the project. The Refund Processing Fee (BL-12) shall be deducted from any refund due. Application for refund must be made within one (1) year of the date the fee is paid.

This fee is based on 20% of the permit fees calculated pursuant to Tables BL21-A, BL-24-A, BL-25-A and BL-27-A. Round down to the nearest dollar.

Agenda Item #8.2:

Building Department
FEE COST WORKSHEET NUMBER : BL-51
100-00000-000-30115
SERVICE: Inspection Fee - Energy Storage System (ESS) with capacity of 27 kWh or less REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Salaries: Hours Rate
Average Inspection/Plan Check Rate 1.50 $62.33 $93.49
Total Salary $93.49
Salary Percent
Benefits: $93.49 44.28% $41.39
Operating Expenses: $93.49 24.08% $22.51
Overhead: $93.49 21.62% $20.21
Total $177.60
Previous Fee 2021: New Fee
Fee Effective 2023: $177.00
per permit
% Change: New Fee
DESCRIPTION OF SERVICE: Estimated time and expenses involved in verifying compliance with various laws governing the installation and inspection of an Energy Storage System (ESS) with a capacity of 27 kWh or less. The fee is due and payable at time of permit issuance. If the system is more than 27kWh, or if the ESS is combined with other work that is not assessed a Limited Scope fixed fee, use the Electrical Permit Unit Fee Schedule (BL-24-A).

A refund of 100% of the fee may be authorized by the Building Official when an unexpired permit has been terminated and no work has been performed on the project. The Refund Processing Fee (BL-12) shall be deducted from any refund due.

Application for refund must be made within one (1) year of the date the fee is paid.

Fee based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.

Agenda Item #8.2:

Building Department
FEE COST WORKSHEET NUMBER : BL-75
100-00000-000-30115
SERVICE: Inspection Fee - Fire Sprinkler System (Building Department) REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Salaries: Hours Rate
Average Inspection/Plan Check Rate 1.00 $62.33 $62.33
Total Salary $62.33
Salary Percent
Benefits: $62.33 44.28% $27.60
Operating Expenses: $62.33 24.08% $15.01
Overhead: $62.33 21.62% $13.48
Total $118.40
Previous Fee 2021: New Fee
Fee Effective 2023: $118.00
per permit
% Change: New Fee
DESCRIPTION OF SERVICE: Estimated time and expenses involved in verifying compliance with various laws governing the installation and building department inspection of a fire sprinkler system in a dwelling unit or similar light use. The fee is due and payable at time of permit issuance. If the work is combined with other work that is not assessed a Limited Scope fixed fee, use the Unit Fee Schedules (BL-24-A, BL-25-A, BL-27-A).

A refund of 100% of the fee may be authorized by the Building Official when an unexpired permit has been terminated and no work has been performed on the project. The Refund Processing Fee (BL-12) shall be deducted from any refund due.

Application for refund must be made within one (1) year of the date the fee is paid.

Fee based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.

Agenda Item #8.2:

Building Department
FEE COST WORKSHEET NUMBER : BL-61
100-00000-000-30115
SERVICE: Inspection Fee - Gas Fireplace Insert
REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Salaries: Hours Rate
Average Inspection/Plan Check Rate 1.50 $62.33 $93.49
Total Salary $93.49
Salary Percent
Benefits: $93.49 44.28% $41.39
Operating Expenses: $93.49 24.08% $22.51
Overhead: $93.49 21.62% $20.21
Total $177.60
Previous Fee 2021: New Fee
Fee Effective 2023: $177.00
per permit
% Change: New Fee
DESCRIPTION OF SERVICE: Estimated time and expenses involved in verifying compliance with various laws governing the installation and inspection of the replacement of each Gas Fireplace Insert serving a dwelling unit or similar light use. The fee is due and payable at time of permit issuance. If the work is combined with other work that is not assessed a Limited Scope fixed fee, use the Unit Fee Schedules (BL-24-A, BL-25-A, BL-27-A).

A refund of 100% of the fee may be authorized by the Building Official when an unexpired permit has been terminated and no work has been performed on the project. The Refund Processing Fee (BL-12) shall be deducted from any refund due.

Application for refund must be made within one (1) year of the date the fee is paid.

Fee based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.

Agenda Item #8.2:

Building Department
FEE COST WORKSHEET NUMBER : BL-55
100-00000-000-30115
SERVICE: Inspection Fee - Generator Standby - Dwelling Unit Residential (30kW or less) REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Salaries: Hours Rate
Average Inspection/Plan Check Rate 2.00 $62.33 $124.65
Total Salary $124.65
Salary Percent
Benefits: $124.65 44.28% $55.19
Operating Expenses: $124.65 24.08% $30.01
Overhead: $124.65 21.62% $26.95
Total $236.81
Previous Fee 2021: New Fee
Fee Effective 2023: $236.00
per permit
% Change: New Fee
DESCRIPTION OF SERVICE: Estimated time and expenses involved in verifying compliance with various laws governing the installation and inspection of a Standby Generator capacity of 30 kW or less serving a dwelling unit or similar light use. The fee is due and payable at time of permit issuance. If the work is combined with other work that is not assessed a Limited Scope fixed fee, use the use the Unit Fee Schedules (BL-25-A, BL-26-A, BL-27-A).

A refund of 100% of the fee may be authorized by the Building Official when an unexpired permit has been terminated and no work has been performed on the project. The Refund Processing Fee (BL-12) shall be deducted from any refund due.

Application for refund must be made within one (1) year of the date the fee is paid.

Fee based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.

Agenda Item #8.2:

Building Department
FEE COST WORKSHEET NUMBER : BL-34
100-00000-000-30115
SERVICE: Inspection Fee - Grading Permit
DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Previous Fee 2021:

Fee Effective 2023:
each applicable permit
% Change: 0%
Fee for performing grading inspections and related administrative work. The fee is due and payable at time of permit issuance. This fee does not cover Public Works Inspections of public or private infrastructure improvements (i.e. water, gas, sewer, storm drainage, curbs, gutters and public sidewalks, public and private streets, etc.) associated with a subdivision or other improvement project.

A refund of 100% of the Grading Permit Inspection Fee may be authorized by the Building Official when an unexpired permit has been terminated and no work has been performed on the project. The Refund Processing Fee (BL-12) shall be deducted from any refund due. Application for refund must be made within one (1) year of the date the fee is paid.

This fee is based on the cubic yards of grading materials moved, removed or processed. Round down to the nearest dollar.

Per Grading Table BL-34-A
Per Grading Table BL-34-A

Agenda Item #8.2:

Building Department
FEE COST WORKSHEET BL-34 (continued)
100-00000-000-30115
Building Permit Inspection System Fees
Cubic Yards Fee Inspection Allotment
50 cubic yards or less - $75.00 Covers up to 1 inspection. 51 to 100 cubic yards - $150.00 Covers up to 2 inspections. 101 to 1,000 cubic yards - $300.00 Covers up to 3 inspections. 1,001 to 10,000 cubic yards - $600.00 Covers up to 6 inspections. 10,001 to 100,000 cubic yards - $1,200.00 Covers up to 12 inspections. 100,001 to 200,000 cubic yards - $1,800.00 Covers up to 24 inspections. 200,001 cubic yards or more - $2,700.00 Covers up to 36 inspections.

Any time or expenses for grading inspections exceeding the inspection allotment will be billed to the permittee at the Hourly Building Department Rate (see BL-05). This fee only covers grading inspection and does not include stormwater management or other agency inspection fees.

Grading Table BL-34-A
Inspection Fee Schedule

Agenda Item #8.2:

Building Department
FEE COST WORKSHEET NUMBER : BL-76
100-00000-000-30115
SERVICE: Inspection Fee - Hood Fire Suppression System (Building Department) DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Salaries: Hours Rate
Average Inspection/Plan Check Rate 0.75 $62.33 $46.74
Total Salary $46.74
Salary Percent
Benefits: $46.74 44.28% $20.70
Operating Expenses: $46.74 24.08% $11.25
Overhead: $46.74 21.62% $10.11
Total $88.80
Previous Fee 2021: New Fee
Fee Effective 2023: $88.00
per permit
% Change: New Fee
Estimated time and expenses involved in verifying compliance with various laws governing the installation and building department inspection of a fire sprinkler system in a dwelling unit or similar light use. The fee is due and payable at time of permit issuance. If the work is combined with other work that is not assessed a Limited Scope fixed fee, use the Unit Fee Schedules (BL-24-A, BL-25-A, BL-27-A).

A refund of 100% of the fee may be authorized by the Building Official when an unexpired permit has been terminated and no work has been performed on the project. The Refund Processing Fee (BL-12) shall be deducted from any refund due.

Application for refund must be made within one (1) year of the date the fee is paid.

Fee based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.

Agenda Item #8.2:

Building Department
FEE COST WORKSHEET NUMBER : BL-60
100-00000-000-30115
SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Salaries: Hours Rate
Average Inspection/Plan Check Rate 1.25 $62.33 $77.91
Total Salary $77.91
Salary Percent
Benefits: $77.91 44.28% $34.49
Operating Expenses: $77.91 24.08% $18.76
Overhead: $77.91 21.62% $16.84
Total $148.00
Previous Fee 2021: New Fee
Base Fee for the first piece of HVAC Equipment Replaced; $148.00 Fee for each additional piece of equipment replaced under the same permit. $74.00 % Change: New Fee
Fee based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.

Inspection Fee - HVAC Equipment Replacement (less than 400k Btu/h and less than than 15 HP) Base Fee and HVAC Equipment Replacement (less than 400k Btu/h and less than than 15 HP)
DESCRIPTION OF SERVICE: Estimated time and expenses involved in verifying compliance with various laws governing the installation and inspection of the replacement of each piece of HVAC Equipment (HVAC Furnace, Air Handler, Heat Pump, Air Conditioner, Condensing Unit, Compressor, Absorbtion Unit, Packaged System or other HVAC equipment that is less than 400k Btu/h and less than 15 HP). If more than one piece of HVAC Equipment is replaced under the same permit, the fee for each additional HVAC Replacement shall be 50% of the base fee indicated below.The fee is due and payable at time of permit issuance. If the work is combined with other work that is not assessed a Limited Scope fixed fee, use the Unit Fee Schedules (BL-24-A, BL25-A, BL-27-A).

A refund of 100% of the fee may be authorized by the Building Official when an unexpired permit has been terminated and no work has been performed on the project. The Refund Processing Fee (BL-12) shall be deducted from any refund due.

Application for refund must be made within one (1) year of the date the fee is paid.

Agenda Item #8.2:

Building Department
FEE COST WORKSHEET NUMBER : BL-27
100-00000-000-30115
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Previous Fee 2021: Per Mechanical Table BL-27-A
Fee Effective 2023: Per Mechanical Table BL-27-A
each applicable permit
% Change: approximately +20%
Inspection Fee - Mechanical
Fee for performing mechanical inspections and related administrative work. The fee is due and payable at time of permit issuance.

A refund of 100% of this fee may be authorized by the Building Official when an unexpired permit has been terminated and no work has been performed on the project. The Refund Processing Fee (BL-12) shall be deducted from any refund due.

Application for refund must be made within one (1) year of the date the fee is paid.

This fee is based on the system or unit fee schedules of the work to be performed pursuant to Mechanical Table BL-27-A. Round down to the nearest dollar.

Agenda Item #8.2:

Building Department
FEE COST WORKSHEET BL-27 (continued)
100-00000-000-30115
Mechanical Permit Unit Inspection Fees Unit Fee
Mechanical Permit Issuance Fee each $49.25
HVAC Change out
Furnace or air conditioner replacement including ductwork and vents in new residential and new single tenant and single use non-residential business office, retail sales or similar light-commercial buildings. each $68.95
Furnaces
For the installation or relocation of each forced-air or gravity-type furnace or burner, including ducts and vents attached to such appliance, up to and including 100,000 Btu/h (29.3kW). each $29.55 For the installation or relocation of each forced-air or gravity-type furnace or burner, including ducts and vents attached to such appliance over 100,000 Btu/h (29.3 kW). each $35.46 For the installation or relocation of each floor furnace, suspended heater, recessed wall heater or floor-mounted unit heater, including vent. each $19.70
Appliance Vents
For the installation, relocation or replacement of each appliance vent installed and not included in an appliance permit. each $9.85
Repairs or Additions
For the repair of, alteration of, or addition to each heating appliance, refrigeration unit, cooling unit, absorption unit, or each heating, cooling, absorption, evaporative cooling system or air ducts, including installation of controls regulated by the Mechanical Code. each $19.70 Boilers, Compressors, Air Conditioners and Absorption Systems For the installation or relocation of each boiler or compressor to and including 3 horsepower (10.6 kW), or each absorption system to and including 100,000 Btu/h (29.3 kW). each $29.55 For the installation or relocation of each boiler or compressor over three horsepower (10.6 kW) to and including 15 horsepower (52.7 kW), or each absorption system over 100,000 Btu/h (29.3 kW) to and including 500,000 Btu/h (146.6 kW). each $39.40
For the installation or relocation of each boiler or compressor over 15 horsepower (52.7 kW) to and including 30 horsepower (105.5 kW), or each absorption system over 500,000 Btu/h (146.6 kW) to and including 1,000,000 Btu/h (293.1 kW). each $49.25
For the installation or relocation of each boiler or compressor over 30 horsepower (105.5 kW) to and including 50 horsepower (176 kW), or each absorption system over 1,000,000 Btu/h (293.1 kW) to and including 1,750,000 Btu/h (512.9 kW). each $59.10
For the installation or relocation of each boiler or compressor over 50 horsepower (176 kW), or each absorption system over 1,750,000 Btu/h(512.9 kW). each $98.50 Unit Inspection Fee Schedule
Mechanical - Table BL-27-A

Agenda Item #8.2:

Building Department
FEE COST WORKSHEET BL-27 (continued)
100-00000-000-30115
Mechanical Permit Unit Inspection Fees Unit Fee
Unit Inspection Fee Schedule
Mechanical - Table BL-27-A
Air Handlers
Note: This fee does not apply to an air-handling unit which is a portion of a factory-assembled appliance cooling unit, evaporative cooler, or absorption unit for which a permit is required elsewhere in the Mechanical Code.

For each air-handling unit to and including 10,000 cubic feet per minute (cfm), including ducts attached thereto. each $19.70
For each air-handling unit over 10,000 cfm each $29.55
Evaporative Coolers
For each evaporative cooler other than portable type. each $15.76 Ventilation and Exhaust
For each ventilation fan connected to a single duct. each $15.76 For each ventilation system which is not a portion of any heating or air conditioning system authorized by a permit. each $23.64
For the installation of each hood which is served by mechanical exhaust, including the ducts for such hood. each $29.55
Miscellaneous
For each appliance or piece of equipment regulated by the Mechanical Code but not classed in other appliance categories, or for which no other fee is listed in the table. each $15.76

Agenda Item #8.2:

Building Department
FEE COST WORKSHEET NUMBER : BL-32
100-00000-000-30115
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Previous Fee 2021:

Fee Effective 2023:
each applicable permit
% Change: 0%
25% of calculated Inspection Fees in Tables BL-21-A, BL-24-A, BL-25-A and BL27-A. 25% of calculated Inspection Fees in Tables BL-21-A, BL-24-A, BL-25-A and BL-27-A.

Inspection Fee - Modular and Manufactured Housing
Fee for performing inspection services related to the California Building Code and related administrative work. For detached modular housing and detached manufactured housing that has been inspected in the plant through a State or Federally approved inspection program. Any portions of a building that are sitebuilt are subject to regular inspection fees.

A refund of 100% of this fee may be authorized by the Building Official when an unexpired permit has been terminated and no work has been performed on the project. The Refund Processing Fee (BL-12) shall be deducted from any refund due. Application for refund must be made within one (1) year of the date the fee is paid.

This fee is based on 25% of the permit fees calculated pursuant to Tables BL-21- A, BL-24-A, BL-25-A and BL-27-A . Any portions of a building that are site-built are subject to regular inspection fees (i.e. 100% of calculated inspection fees).

Round down to the nearest dollar.

Agenda Item #8.2:

Building Department
FEE COST WORKSHEET NUMBER : BL-25
100-00000-000-30115
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Previous Unit Fee: Per Plumbing Table BL-25-A
Fee: Per Plumbing Table BL-25-A
each applicable permit
% Change: approximately +20%
Inspection Fee - Plumbing
Fee for performing plumbing inspections and related administrative work. The fee is due and payable at time of permit issuance.

A refund of 100% of this fee may be authorized by the Building Official when an unexpired permit has been terminated and no work has been performed on the project. The Refund Processing Fee (BL-12) shall be deducted from any refund due. Application for refund must be made within one (1) year of the date the fee is paid.

This fee is based on the system or unit fee schedules of the work to be performed pursuant to Plumbing Table BL-25-A.

Round down to the nearest dollar.

Agenda Item #8.2:

Building Department
FEE COST WORKSHEET BL-25 (continued)
100-00000-000-30115
Plumbing Permit "Unit" Inspection Fees Unit Fee
Plumbing Permit Issuance Fee (Minimum Charge) each $49.25 Fixtures, Traps, Water Piping, Drainage Piping and Vents For each new or replacement plumbing fixture on one trap or a set of fixtures on one trap and served by potable water (including water, drainage piping, venting and backflow protection therefore). each $19.70 For each plumbing fixture installed on a Recycled (reclaimed) Water System (including non potable water supply and backflow protection therefore). Includes inspection and initial testing of supply and cross-connection of the system. each $23.64
For each kitchen-type grease trap, including its vent. each $19.70 For each industrial waste pretreatment interceptor including its trap and vent, excepting kitchen-type grease traps. each $23.64
For installation, alteration or repair water treatment equipment. each $7.88 For alteration or repair of water piping for each fixture. each $7.88 For repair or alteration of drainage or vent piping for each fixture each $7.88 Water Heaters (Including Solar Thermal)
For each water heater including its vent. each $23.64
Gas Piping Systems
For each fuel gas piping system of five outlets or less. each $9.85 For each additional fuel gas piping outlet over five outlets. each $1.97 For each medical gas piping system of five outlets or less. each $39.40 For each additional medical gas piping outlet over five outlets. each $3.94 Lawn Sprinklers, Backflow Devices and Graywater Disposal Systems For each lawn sprinkler system on any one meter including backflow protection devices therefore. each $9.85
For each backflow protective device not otherwise included with the lawn sprinkler system fee. each $9.85 For the installation of each alternative water source (nonpotable) Clothes Washer System each $19.70 For the installation of each water source (nonpotable) Simple System. Includes inspection and initial testing of supply and cross-connection of the system. each $88.65 For the installation of each water source (nonpotable) Complex System. Includes inspection and initial testing of supply and cross-connection of the system. each $236.40 Rainwater Systems
For the installation of each rainwater drain within a building. each $9.85 For the connection of each pump, tank, fixture, appliance, industrial process, equipment or disposal field to a nonpotable rainwater catchment system. Includes inspection and initial testing of supply and cross-connection of the system. each $19.70
Miscellaneous
For each fixture, appliance, equipment or piece apparatus regulated by the Plumbing Code but not classed in other categories, or for which no other fee is listed in the table. each $9.85 Unit Inspection Fee Schedule
Plumbing - Table BL-25-A

Agenda Item #8.2:

Building Department
FEE COST WORKSHEET NUMBER : BL-30
100-00000-000-30115
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Salaries: Hours Rate
Average Inspection/Plan Check Rate 1.50 $ 62.33 $93.49
Total Salary $93.49
Salary Percent
Benefits: $93.49 44.28% $41.39
Operating Expenses: $93.49 24.08% $22.51
Overhead: $93.49 21.62% $20.21
Total $177.60
Previous Fee 2021: $165.00
Fee Effective 2023: $177.00
per permit
% Change: 7%
Inspection Fee - Re-Roofing, 1 and 2 Family
Time and expenses involved in verifying compliance with various laws governing the re-roofing of an existing one or two family dwelling. The fee is due and payable at time of permit issuance.

A refund of 100% of this fee may be authorized by the Building Official when an unexpired permit has been terminated and no work has been performed on the project. The Refund Processing Fee (BL-12) shall be deducted from any refund due. Application for refund must be made within one (1) year of the date the fee is paid.

Fee based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.

Agenda Item #8.2:

Building Department
FEE COST WORKSHEET NUMBER : BL-31
100-00000-000-30115
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Salaries: Hours Rate
Average Inspection/Plan Check Rate 3.00 $ 62.33 $186.98 Total Salary $186.98
Salary Percent
Benefits: $186.98 44.28% $82.79
Operating Expenses: $186.98 24.08% $45.02
Overhead: $186.98 21.62% $40.43
Total $355.21
Previous Fee 2021: New Fee
Fee Effective 2023: $355.00
per permit
% Change: New Fee
Inspection Fee - Re-Roofing, Nonresidential and Multifamily Time and expenses involved in verifying compliance with various laws governing the re-roofing of an existing nonresidential and multi-family residential buildings. The fee is due and payable at time of permit issuance.

A refund of 100% of this fee may be authorized by the Building Official when an unexpired permit has been terminated and no work has been performed on the project. The Refund Processing Fee (BL-12) shall be deducted from any refund due. Application for refund must be made within one (1) year of the date the fee is paid.

Fee based upon allocation of the costs of personnel, services and supplies. Round down to nearest dollar.

Agenda Item #8.2:

Building Department
FEE COST WORKSHEET NUMBER : BL-42
100-00000-000-30115
SERVICE: Inspection Fee - Residential Bathroom Renovation (No removal or adding walls).

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Salaries: Hours Rate
Average Inspection/Plan Check Rate 4.00 $62.33 $249.31
Total Salary $249.31
Salary Percent
Benefits: $249.31 44.28% $110.38
Operating Expenses: $249.31 24.08% $60.02
Overhead: $249.31 21.62% $53.90
Total $473.61
Previous Fee 2021: New Fee
Fee Effective 2023 (first bathroom renovation): $473.00 Fee for the first bathroom renovation;
Fee for Each Additional Bathroom Renovation: $236.00
Fee for each additional bathroom renovation performed under the same permit. per permit
% Change: New Fee
DESCRIPTION OF SERVICE: Estimated time and expenses involved in verifying compliance with various laws governing the installation and inspection of a Residential Bathroom Renovation that does include the removal or addition of wall framing. The fee includes any necessary finishes, plumbing, electrical and mechanical work for the bathroom renovation. If more than one bathroom is renovated under the same permit, the fee for each additional bathroom renovation shall be 50% of the base fee indicated below. The fee is due and payable at time of permit issuance. If the work is combined with other work that is not assessed a Limited Scope fixed fee, use the Unit Fee Schedules (BL-21-A, BL-24-A, BL-25-A and BL -27-A).

A refund of 100% of the fee may be authorized by the Building Official when an unexpired permit has been terminated and no work has been performed on the project. The Refund Processing Fee (BL-12) shall be deducted from any refund due. Application for refund must be made within one (1) year of the date the fee is paid.

Fee based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.

Agenda Item #8.2:

Building Department
FEE COST WORKSHEET NUMBER : BL-71
100-00000-000-30115
SERVICE: Inspection Fee - Residential Heat Pump Water Heater or Tankless Water Heater Conversion REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Salaries: Hours Rate
Average Inspection/Plan Check Rate 1.25 $62.33 $77.91
Total Salary $77.91
Salary Percent
Benefits: $77.91 44.28% $34.49
Operating Expenses: $77.91 24.08% $18.76
Overhead: $77.91 21.62% $16.84
Total $148.00
Previous Fee 2021: New Fee
Fee Effective 2023: $148.00
per permit
% Change: New Fee
DESCRIPTION OF SERVICE: Estimated time and expenses involved in verifying compliance with various laws governing the installation and inspection of the replacement of an existing water heater in a dwelling unit or similar light use with a Heat Pump water heater or Tankless water heater. The fee is due and payable at time of permit issuance. If the work is combined with other work that is not assessed a Limited Scope fixed fee, use the Unit Fee Schedules (BL-24-A, BL-25-A, BL-27- A).

A refund of 100% of the fee may be authorized by the Building Official when an unexpired permit has been terminated and no work has been performed on the project. The Refund Processing Fee (BL-12) shall be deducted from any refund due. Application for refund must be made within one (1) year of the date the fee is paid.

Fee based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.

Agenda Item #8.2:

Building Department
FEE COST WORKSHEET NUMBER : BL-43
100-00000-000-30115
SERVICE: Inspection Fee - Residential Kitchen Renovation (No removal or adding walls) REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Salaries: Hours Rate
Average Inspection/Plan Check Rate 4.00 $62.33 $249.31
Total Salary $249.31
Salary Percent
Benefits: $249.31 44.28% $110.38
Operating Expenses: $249.31 24.08% $60.02
Overhead: $249.31 21.62% $53.90
Total $473.61
Previous Fee 2021: New Fee
Fee Effective 2023: $473.00
% Change: New Fee
DESCRIPTION OF SERVICE: Estimated time and expenses involved in verifying compliance with various laws governing the installation and inspection of a Residential Kitchen Renovation that does include the removal or addition of wall framing. The fee includes any necessary finishes, plumbing, electrical and mechanical work for the kitchen renovation. The fee is due and payable at time of permit issuance. If the work is combined with other work that is not assessed a Limited Scope fixed fee, use the Unit Fee Schedules (BL-21-A, BL-24-A, BL-25-A and BL -27-A).

A refund of 100% of the fee may be authorized by the Building Official when an unexpired permit has been terminated and no work has been performed on the project. The Refund Processing Fee (BL-12) shall be deducted from any refund due.

Application for refund must be made within one (1) year of the date the fee is paid.

Fee based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.

Agenda Item #8.2:

Building Department
FEE COST WORKSHEET NUMBER : BL-50
100-00000-000-30115
SERVICE: Inspection Fee - Residential Solar Photovoltaic (PV) with output of 10kW or less REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Salaries: Hours Rate
Average Inspection/Plan Check Rate 1.50 $62.33 $93.49
Total Salary $93.49
Salary Percent
Benefits: $93.49 44.28% $41.39
Operating Expenses: $93.49 24.08% $22.51
Overhead: $93.49 21.62% $20.21
Total $177.60
Previous Fee 2021: New Fee
Fee Effective 2023: $177.00
per permit
% Change: New Fee
Fee based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.

DESCRIPTION OF SERVICE: Estimated time and expenses involved in inspecting compliance with various laws governing installation and inspection of a Residential Rooftop Solar Photovoltaic (PV) with an output of 10kW or less. The fee is due and payable at time of permit issuance. If the system is more than 10kW, or if the Solar PV is combined with other work that is not assessed a Limited Scope fixed fee, use the Electrical Permit Unit Fee Schedule (BL-24-A). This fee covers up to one reinspection per inspection made.

A refund of 100% of the fee may be authorized by the Building Official when an unexpired permit has been terminated and no work has been performed on the project. The Refund Processing Fee (BL-12) shall be deducted from any refund due.

Application for refund must be made within one (1) year of the date the fee is paid.

Agenda Item #8.2:

Building Department
FEE COST WORKSHEET NUMBER : BL-70
100-00000-000-30115
SERVICE: Inspection Fee - Residential Water Heater Replacement REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Salaries: Hours Rate
Average Inspection/Plan Check Rate 1.00 $62.33 $62.33
Total Salary $62.33
Salary Percent
Benefits: $62.33 44.28% $27.60
Operating Expenses: $62.33 24.08% $15.01
Overhead: $62.33 21.62% $13.48
Total $118.40
Previous Fee 2021: New Fee
Fee Effective 2023: $118.00
per permit
% Change: New Fee
DESCRIPTION OF SERVICE: Estimated time and expenses involved in verifying compliance with various laws governing the installation and inspection of the replacement of an existing water heater in a dwelling unit or similar light use with a similar type water heater. The fee is due and payable at time of permit issuance. If the work is combined with other work that is not assessed a Limited Scope fixed fee, use the Unit Fee Schedules (BL24-A, BL-25-A, BL-27-A).

A refund of 100% of the fee may be authorized by the Building Official when an unexpired permit has been terminated and no work has been performed on the project. The Refund Processing Fee (BL-12) shall be deducted from any refund due.

Application for refund must be made within one (1) year of the date the fee is paid.

Fee based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.

Agenda Item #8.2:

Building Department
FEE COST WORKSHEET NUMBER : BL-41
100-00000-000-30115
SERVICE: Inspection Fee - Residential Window and Door Replacement REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Salaries: Hours Rate
Average Inspection/Plan Check Rate 1.25 $62.33 $77.91
Total Salary $77.91
Salary Percent
Benefits: $77.91 44.28% $34.49
Operating Expenses: $77.91 24.08% $18.76
Overhead: $77.91 21.62% $16.84
Total $148.00
Previous Fee 2021: New Fee
Fee Effective 2023: $148.00
per permit
% Change: New Fee
DESCRIPTION OF SERVICE: Estimated time and expenses involved in verifying compliance with various laws governing the installation and inspection of Residential Window Replacements for each dwelling unit. The fee is due and payable at time of permit issuance. If the work is combined with other work that is not assessed a Limited Scope fixed fee, use the Building Fee Schedule (BL-21-A).

A refund of 100% of the fee may be authorized by the Building Official when an unexpired permit has been terminated and no work has been performed on the project. The Refund Processing Fee (BL-12) shall be deducted from any refund due.

Application for refund must be made within one (1) year of the date the fee is paid.

Fee based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.

Agenda Item #8.2:

Building Department
FEE COST WORKSHEET NUMBER : BL-38
100-00000-000-30115
SERVICE: Inspection Fee - Signs (Up to 2 - Illuminated) REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Salaries: Hours Rate
Average Inspection/Plan Check Rate 1.25 $62.33 $77.91
Total Salary $77.91
Salary Percent
Benefits: $77.91 44.28% $34.49
Operating Expenses: $77.91 24.08% $18.76
Overhead: $77.91 21.62% $16.84
Total $148.00
Previous Fee 2021: New Fee
Fee Effective 2023: $148.00
per permit
% Change: New Fee
DESCRIPTION OF SERVICE: Estimated time and expenses involved in verifying compliance with various laws governing the installation and inspection of up to two (2) Illuminated Signs that do not require a foundation. The fee is due and payable at time of permit issuance. If the work is combined with other work that is not assessed a Limited Scope fixed fee, use the Unit Fee Schedules (BL-21-A, BL-24-A).

A refund of 100% of the fee may be authorized by the Building Official when an unexpired permit has been terminated and no work has been performed on the project. The Refund Processing Fee (BL-12) shall be deducted from any refund due.

Application for refund must be made within one (1) year of the date the fee is paid.

Fee based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.

Agenda Item #8.2:

Building Department
FEE COST WORKSHEET NUMBER : BL-39
100-00000-000-30115
SERVICE: Inspection Fee - Signs (Up to 2 - Nonilluminated) REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Salaries: Hours Rate
Average Inspection/Plan Check Rate 0.75 $62.33 $46.74
Total Salary $46.74
Salary Percent
Benefits: $46.74 44.28% $20.70
Operating Expenses: $46.74 24.08% $11.25
Overhead: $46.74 21.62% $10.11
Total $88.80
Previous Fee 2021: New Fee
Fee Effective 2023: $88.00
per permit
% Change: New Fee
DESCRIPTION OF SERVICE: Estimated time and expenses involved in verifying compliance with various laws governing the installation and inspection of up to two (2) Nonilluminated Signs that do not require a foundation. The fee is due and payable at time of permit issuance. If the work is combined with other work that is not assessed a Limited Scope fixed fee, use the use the Unit Fee Schedule (BL-21-A).

A refund of 100% of the fee may be authorized by the Building Official when an unexpired permit has been terminated and no work has been performed on the project. The Refund Processing Fee (BL-12) shall be deducted from any refund due.

Application for refund must be made within one (1) year of the date the fee is paid.

Fee based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.

Agenda Item #8.2:

Building Department
FEE COST WORKSHEET NUMBER : BL-20
100-00000-000-30115
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Salaries: Hours Rate
Average Inspection/Plan Check Rate 1.25 $62.33 $77.91
Average Salary $77.91
Salary Percent
Benefits: $77.91 44.28% $34.49
Operating Expenses: $77.91 24.08% $18.76
Overhead: $77.91 21.62% $16.84
Total $148.00
Previous Fee 2021: $141.00
Fee Effective 2023: $148.00
per permit
% Change: 5%
Inspection Fee - Single Inspection Permit
Cost and expense for inspection of work requiring only one inspection with an anticipated inspection duration, including travel time, of less than 45 minutes. This fee also includes one reinspection, administrative services and recordkeeping.

NOTE: This fee may be used when Building Department staff determines that work is of a minor nature only requiring a single minor inspection such as window replacement, siding replacement, etc.

A refund of 100% of this fee may be authorized by the Building Official when an unexpired permit has been terminated and none of the services listed above have been performed. The Refund Processing Fee (BL-12) shall be deducted from any refund due. Application for refund must be made within one (1) year of the date the fee is paid.

Fee is based upon allocation of the costs of personnel, services and supplies for a Single Inspection Permit with an anticipated inspection duration, including travel time, of less than 45 minutes, plus the additional time for one reinspection, administrative services and recordkeeping. Round down to the nearest dollar.

Agenda Item #8.2:

Building Department
FEE COST WORKSHEET NUMBER : BL-36
100-00000-000-30115
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Salaries: Hours Rate
Average Inspection/Plan Check Rate 6.00 $62.33 $373.96
Total Salary $373.96
Salary Percent
Benefits: $373.96 44.28% $165.57
Operating Expenses: $373.96 24.08% $90.03
Overhead: $373.96 21.62% $80.85
Total $710.42
Previous Fee 2021: $628.00
Fee Effective 2023: $710.00
per permit
% Change: 13%
Inspection Fee - Swimming Pool, Private Residential
Fee based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.

Estimated time and expenses involved in inspecting compliance with various laws governing the construction of swimming pools. This fee includes required grading, building, plumbing, mechanical and electrical permit fees for private, one- and twofamily residential pools. This service also covers costs associated with inspecting elements required to meet State swimming pool barrier regulations. California swimming pool barrier standards are State mandated locally enforced regulations.

A refund of 100% of this fee may be authorized by the Building Official when an unexpired permit has been terminated and no work has been performed on the project.

The Refund Processing Fee (BL-12) shall be deducted from any refund due. Application for refund must be made within one (1) year of the date the fee is paid.

Agenda Item #8.2:

Building Department
FEE COST WORKSHEET NUMBER : BL-37
100-00000-000-30115
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Salaries: Hours Rate
Average Inspection/Plan Check Rate 8.00 $62.33 $498.61
Total Salary $498.61
Salary Percent
Benefits: $498.61 44.28% $220.76
Operating Expenses: $498.61 24.08% $120.04
Overhead: $498.61 21.62% $107.80
Total $947.22
Previous Fee 2021: New Fee
Fee Effective 2023: $947.00
per permit
% Change: New Fee
Inspection Fee - Swimming Pool, Public
Estimated time and expenses involved in inspecting compliance with various laws governing the construction of public swimming pools & site constructed spas. This fee includes required grading, building, plumbing, mechanical and electrical permit fees for public or common use swimming pools and site constructed spas. This service also covers costs associated with inspecting elements required to meet State swimming pool & spa barrier regulations. California swimming pool & spa barrier standards are State mandated locally enforced regulations.

A refund of 100% of this fee may be authorized by the Building Official when an unexpired permit has been terminated and no work has been performed on the project.

The Refund Processing Fee (BL-12) shall be deducted from any refund due. Application for refund must be made within one (1) year of the date the fee is paid.

Fee based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.

Agenda Item #8.2:

Building Department
FEE COST WORKSHEET NUMBER : BL-54
100-00000-000-30115
SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Salaries: Hours Rate
Average Inspection/Plan Check Rate 0.75 $62.33 $46.74
Total Salary $46.74
Salary Percent
Benefits: $46.74 44.28% $20.70
Operating Expenses: $46.74 24.08% $11.25
Overhead: $46.74 21.62% $10.11
Total $88.80
Previous Fee 2021: New Fee
Fee Effective 2023: $88.00
per permit
% Change: New Fee
Fee based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.

Inspection Fee - Temporary Power Pole for Construction
DESCRIPTION OF SERVICE: Estimated time and expenses involved in verifying compliance with various laws governing the installation and inspection of a Temporary Power Pole for Construction. The fee is due and payable at time of permit issuance. If the work is combined with other work that is not assessed a Limited Scope fixed fee, use the Electrical Permit Unit Fee Schedule (BL-24-A).

A refund of 100% of the fee may be authorized by the Building Official when an unexpired permit has been terminated and no work has been performed on the project. The Refund Processing Fee (BL-12) shall be deducted from any refund due.

Application for refund must be made within one (1) year of the date the fee is paid.

Agenda Item #8.2:

Building Department
FEE COST WORKSHEET NUMBER: BL-26
100-00000-000-30115
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Salaries: Hours Rate
Average Inspection/Plan Check Rate 0.50 $62.33 $31.16
Total Salary $31.16
Salary Percent
Benefits: $31.16 44.28% $13.80
Operating Expenses: $31.16 24.08% $7.50
Overhead: $31.16 21.62% $6.74
Total $59.20
Previous Fee for Self Certification: $49.00
Fee for Self Certification Effective 2023: $59.00
each applicable permit
% Change: 20%
Inspection Fee - Water Fixture Low-Flow Verification
This service fee is to recover costs associated with inspecting, verifying and administering a program for the upgrading of existing noncompliant plumbing fixtures in buildings constructed and approved for use prior to January 1, 1994 pursuant to the requirements of CA Civil Code Sections 1101.1-1101.8. This is an unfunded state mandated program. This fee is due and payable at time of permit issuance.

A refund of 100% of this fee may be authorized by the Building Official when an unexpired permit has been terminated and no work has been performed on the project. The Refund Processing Fee (BL-12) shall be deducted from any refund due.

Application for refund must be made within one (1) year of the date the fee is paid.

This fee is based on the estimated hourly cost (30 minutes at the average staff rate) to perform the service for all applicable permits. Round down to the nearest dollar.

Agenda Item #8.2:

Building Department
FEE COST WORKSHEET NUMBER : BL-13
100-00000-000-30115
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Salaries: Hours Rate
Average Inspection/Plan Check Rate 3.50 $62.33 $218.14
Total Salary $218.14
Salary Percent
Benefits: $218.14 44.28% $96.58
Operating Expenses: $218.14 24.08% $52.52
Overhead: $218.14 21.62% $47.16
Total $414.41
Previous Fee 2021: $395.00
Fee Effective 2023: $414.00
each Investigation
% Change: 5%
Investigation Fee - Minimum (Compliance Response Within 30 Days) The Minimum Investigation Fee shall be assessed where staff time is needed to enforce the requirements of the codes or on all permits where work has been performed without first obtaining the required permits. The Minimum Investigation Fee shall apply where corrective action including submittal of a permit application along with complete plans and documentation are submitted to the Building Department within and including 30 days of notification of the violation and as otherwise determined appropriate by the building official. This fee may be added to the cost of a building permit intended to mitigate the violation/s or may be separately billed by invoice to the owner of the property where the violation(s) exists. This fee is in addition to all other required fees assessed for the enforcement action or work.

No refund of this fee is allowed.

The Minimum Investigation Fee is based upon allocation of the costs of personnel (including overtime or holiday pay), services and supplies during normal business hours. It is estimated that an average minimum of 3.5 hours of Building Department personnel hours are needed for each minor investigation and related enforcement efforts. The fees based on an average minimum of 3.5 hours of staff time. Where staff time exceeds 3.5 hours, the Standard Investigation Fee (BL-14) shall apply. If work is performed after normal business hours, the fee shall be 200% of the fee normally assessed. Round down to the nearest dollar.

Agenda Item #8.2:

Building Department
FEE COST WORKSHEET NUMBER : BL-14
100-00000-000-30115
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Salaries: Hours Rate
Average Inspection/Plan Check Rate 7.00 $62.33 $436.28
Building Official 0.75 $77.57 $58.17
Development Services Supervisor 0.25 $43.37 $10.84
Total Salary $505.30
Salary Percent
Benefits: $505.30 44.28% $223.73
Operating Expenses: $505.30 24.08% $121.65
Overhead: $505.30 21.62% $109.25
Total $959.93
Previous Fee 2021: $803.00
Fee Effective 2023: $959.00
each Investigation
% Change: 19%
Investigation Fee - Standard (More than 30 Day Compliance Response) The Standard Investigation Fee shall be assessed where staff time is needed to enforce the requirements of the codes or on all permits where work has been performed without first obtaining the required permits. The Standard Investigation Fee shall apply where corrective action, including submittal of a permit application along with complete plans and documentation are NOT submitted to the building department within and including 30 days of notification of the violation. This fee may be added to the cost of a building permit intended to mitigate the violation/s or may be separately billed by invoice to the owner of the property where the violation(s) exists. This fee is in addition to all other required fees assessed for the enforcement action or work.

No refund of this fee is allowed.

Fee is based upon allocation of the costs of personnel (including overtime or holiday pay), services and supplies during normal business hours. It is estimated that an average minimum of 7 hours of building department personnel hours are needed for each investigation and related enforcement efforts. The fee will be based on an average minimum of 7 hours of staff time plus the actual staff time over 7 hours charged at the average hourly staff rate. If work is performed after normal business hours, the fee shall be 200% of the fee normally assessed. Round down to the nearest dollar.

Agenda Item #8.2:

Building Department
FEE COST WORKSHEET NUMBER : BL-09
100-00000-000-30112
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Salaries: Hours Rate
Average Inspection/Plan Check Rate 0.50 $62.33 $31.16
Average Administrative Staff Rate 0.25 $38.65 $9.66
Total Salary $40.83
Salary Percent
Benefits: $40.83 44.28% $18.08
Operating Expenses: $40.83 24.08% $9.83
Overhead: $40.83 21.62% $8.83
Total $77.56
Previous Fee 2021: $66.00
Fee Effective 2023: $77.00
per extension
% Change: 17%
Permit Application / Permit Extension Fee
Time and expenses involved in reviewing, processing and filing a building permit application extension or an extension on an issued building permit including issuance of reminder letters. The fee is due and payable prior to granting an extension of time on an unexpired permit application or an unexpired issued permit. (Permit applications expire by limitation if no permit is issued within a 180-days of the initial application date and no extension is granted. Permits expire by limitation if work is not commenced within 12 months or if no regular inspections are made within any 180-day period after work has commenced and no extension is granted.)
No refund of this fee is allowed.

Fee based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.

Agenda Item #8.2:

Building Department
FEE COST WORKSHEET NUMBER : BL-02
100-00000-000-30112
SERVICE: Permit Processing Fee
DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Salaries: Hours Rate
Average Building Admin Staff Rate 0.50 $33.94 $16.97
Average Inspection/Plan Check Rate 0.25 $62.33 $15.58
Total Salary $32.55
Salary Percent
Benefits: $32.55 44.28% $14.41
Operating Expenses: $32.55 24.08% $7.84
Overhead: $32.55 21.62% $7.04
Total $61.84
Previous Fee 2021: $54.00
Fee Effective 2023: $61.00
per permit
% Change: 13%
Staff time and expenses involved in routing, handling and processing a permit application, including initial application assistance, calculating and collecting the deposit, permit issuance and permit reporting and recordkeeping. This fee does not include plan check time or the calculation of permit fees. The fee is due and payable at time of application.

No refund of this fee is allowed.

Fee based upon allocation of the costs of personnel, services and supplies.

Round down to the nearest dollar.

Agenda Item #8.2:

Building Department
FEE COST WORKSHEET NUMBER : BL-04
100-00000-000-30112
SERVICE: Plan Check Fee
REFUND POLICY:

PROCESS OF COSTING SERVICE:

SPECIAL NOTES:

CALCULATION OF FEE
Salaries: Hours Rate
Average Inspection/Plan Check Rate 1.00 $62.33 $62.33
Total Salary $62.33
Salary Percent
Benefits: $62.33 44.28% $27.60
Operating Expenses: $62.33 24.08% $15.01
Overhead: $62.33 21.62% $13.48
Total $118.40
Previous Hourly Fee: $125.00
Fee Effective 2023: $118.00
per hour
% Change: -6%
DESCRIPTION OF SERVICE:

This fee may be charged at increments of 15 minutes or any portion thereof. In the event that this service is outsourced, the actual vendor costs may be passed through to the applicant with the additional charges as specified in Fee CA-09 (Standard Administrative Overhead). Where multiple permits will be issued under a single plan review (i.e. master plan, P.U.Ds, etc.) the Plan Check fee may either be charged on the first permit issued or divided between the permits at the sole discretion of the Building Official.

This fee is based on the actual hourly cost of performing plan review and related services such as counter assistance, corresponding with applicants, design meetings, preliminary site investigations, code research, and other activities related to a building permit application.

Round down to the nearest dollar.

A refund of 100% of the Plan Check Fee may be authorized by the Building Official when an unexpired permit has been terminated and no work has been performed on the project.

The Refund Processing Fee (BL-12) shall be deducted from any refund due. Application for refund must be made within one (1) year of the date the fee is paid.

Performance of plan checking and preliminary site review services to verify compliance with the California Building Code, the Sonoma Municipal Code and other applicable regulations, including administrative work and permit approval coordination related thereto.

A Construction Permit Deposit (BL-01) must be paid at the time of application. The balance of any plan check fee shall be due and payable immediately following the rendering of the service.

Agenda Item #8.2:

Building Department
FEE COST WORKSHEET NUMBER : BL-17
100-00000-000-30112
SERVICE: Plan Printing and Reproduction Fee
DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Salaries: Hours Rate
Average Inspection/Plan Check Rate 0.25 $62.33 $15.58
Average Administrative Staff Rate 0.25 $38.65 $9.66
Total Salary $25.25
Salary Percent
Benefits: $25.25 44.28% $11.18
Operating Expenses: $25.25 24.08% $6.08
Overhead: $25.25 21.62% $5.46
Total $47.96
Previous Fee 2021: None
Actual Cost of Vendor's Invoice plus This Amount: $47.00 For each print or scan job
City staff time for printing of 11" x 17" or smaller plans and documentation: $23.50 For each print or scan job
% Change: New Fee
Cost to customer for printing copies of approved plans and documents
No refund available.

These fees are based on the actual costs incurred by the City for scanning, reproducing, printing, collating, binding, shipping, delivering and other associated costs associated with the reproduction of approved plans and other documentation for building permits. The cost of the service includes all costs paid or invoiced to the City by a third-party printing company, staff time for printing, collating and binding by City staff using City printers (for printing 11" x 17" documents or smaller), plus staff time to verify document accuracy, process and handle the documents for each print or scan job. For third-party printing, City staff time shall be calculated at minimum of 30 minutes. For printing by City staff (document sizes of 11' x 17" or smaller) , the minimum staff time shall be calculated at 15 minutes. Round down to the nearest dollar.

Agenda Item #8.2:

Building Department
FEE COST WORKSHEET NUMBER : BL-12
100-00000-000-30112
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

SPECIAL NOTES:

CALCULATION OF FEE
Salaries: Hours Rate
Development Services Supervisor 0.5 $43.37 $21.68
Development Services Director / Building Official 0.25 $77.57 $19.39 Total Salary $41.08
Salary Percent
Benefits: $41.08 44.28% $18.19
Operating Expenses: $41.08 24.08% $9.89
Overhead: $41.08 21.62% $8.88
Total $78.03
Previous Fee 2021: $66.00
Fee Effective 2023: $78.00
per refund
% Change: 18%
Refund Processing Fee
No refund of this fee is allowed.

Fee based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.

Time and expenses involved in calculating, routing, paying, mailing, handling and processing a refund for a permit application or issued permit. The fee is due and payable at the time the refund has been calculated and prior to issuance of the refund.

This fee is not applicable for refunds issued as a result of an overcharging error on the part of City staff.

Agenda Item #8.2:

Building Department
FEE COST WORKSHEET NUMBER : BL-93
100-00000-000-30205
SERVICE: Technology Fee (See Fee CA-01)
REFUND POLICY:

PROCESS OF COSTING SERVICE:

SPECIAL NOTES:

CALCULATION OF FEE (SEE FEE CA-01)
Previous Fee 2021: New Fee
Fee Effective 2023 - Per CA-01: $48.00
per permit
% Change: New Fee
Staff time is not factored into this fee. Round down to the nearest dollar.

The fee is based on the total annual subscription and support costs for OpenGov permitting software plus the initial development costs (amortized over 10 years) divided by the proportionate share of each record type based on the number of records issued and adjusted based on the ratio of total applications made and the complexity of the record type.

DESCRIPTION OF SERVICE: The Technology Fee is assessed to help recover the direct third party (OpenGov) vendor costs of developing, supporting, subscribing and maintaining the software required for electronic permitting and application records.

No refund is available for this fee once an application is filed.

Agenda Item #8.2:

Building Department
FEE COST WORKSHEET NUMBER : BL-16
100-00000-000-30112
SERVICE: Temporary Use/Occupancy Fee
DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Salaries: Hours Rate
Average Inspection/Plan Check Rate 1.50 $62.33 $93.49
Average Administrative Staff Rate 0.25 $38.65 $9.66
Total Salary $103.15
Salary Percent
Benefits: $103.15 44.28% $45.67
Operating Expenses: $103.15 24.08% $24.83
Overhead: $103.15 21.62% $22.30
Total $195.96
Previous Fee 2021: $116.00
Fee Effective 2023: $195.00
Per Permit
% Change: 68%
No refund available.

Fee based upon allocation of the costs of personnel, services and supplies for one (1) hour of activity. Round down to the nearest dollar.

The cost to process and document Temporary Use and/or Occupancy Authorizations when requested by a permittee.

Agenda Item #8.2:

Building Department
FEE COST WORKSHEET NUMBER : BL-03
100-00000-000-30119
SERVICE: Training and Certification Fee
DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Estimated Training Costs $6,950.00
Estimated Permits 600
Cost per Permit $11.58 Total Cost $11.58
Previous Fee 2021: $9.00
Fee Effective 2023: $11.00
per permit
% Change: 22%
Costs associated with state mandated training and certification for Building Department personnel. The fee is due and payable at the time of permit application.

No refund of this fee is allowed.

The fee is calculated based on total budgeted training costs divided by the estimated number of permits issued. The fee is charged on each building permit. [AB 717 (1995) requires that beginning January 1, 1996, certain building department personnel (i.e. Building Officials, Plan Checkers and Building Inspectors) be trained and certified in the type of work they perform on the job. AB 717 provides that jurisdictions may recover the costs for training and certifying the personnel by charging a fee.]
Round down to the nearest dollar.

Agenda Item #8.2:

FIRE
FEES

Agenda Item #8.2:

Report on the Fire Prevention
Cost of Services (User Fee) Study

SONOMA VALLEY FIRE DISTRICT, CALIFORNIA
August 2021

Agenda Item #8.2:

Table of Contents

1. Introduction and Executive Summary 1

2. Legal Framework and Policy Considerations 4

3. User Fee Study Methodology 7

4. Results Overview 9

5. Comparative Survey 19

6. Cost Recovery Considerations 27

Agenda Item #8.2:

Fire Prevention Cost of Services (User Fee) Study SONOMA VALLEY FIRE DISTRICT, CA Matrix Consulting Group 1

1. Introduction and Executive Summary
The report, which follows, presents the results of the Fire Prevention Fee Study conducted by the Matrix Consulting Group for the Sonoma Valley Fire District (District). 1 Project Background and Overview
The Government Finance Officers Association (GFOA) disseminates numerous best practices for governmental finance-related matters. The GFOA’s best practices for Establishing Government Charges and Fees states that governmental entities should calculate the full cost of providing a service in order to provide a basis for setting the charge or fee.

The Matrix Consulting Group analyzed the cost of service relationships that exist between Fire Prevention fee for service activities, including: Land Use / Entitlement Application Review, Fire / Life Safety Review and Inspection, Sprinkler and Alarm Systems, Solar Systems, Grading / Fire Safe Standards, Vegetation Management Plans, Annual Operational Fire Permits, Occupancy Inspections, and Miscellaneous services. The results of this Study provide a tool for understanding current service levels, the cost for those services, and what fees for service can and should be charged. 2 General Project Approach and Methodology
The methodology employed by the Matrix Consulting Group is a widely accepted “bottom up” approach to cost analysis, where time spent per unit of fee activity is determined for each position within a Department or Program. Once time spent for a fee activity is determined, all applicable District costs are then considered in the calculation of the “full” cost of providing each service. The following table provides an overview of types of costs applied in establishing the “full” cost of services provided by the District:

Table 1: Cost Components Overview
Cost Component Description
Direct Fiscal Year 2021 Budgeted salaries, benefits and allowable expenditures.

Indirect District, division and departmental administration / management and clerical support.

Together, the cost components in the above table comprise the calculation of the total “full” cost of providing any particular service, regardless of whether a fee for that service is charged.

Agenda Item #8.2:

Fire Prevention Cost of Services (User Fee) Study SONOMA VALLEY FIRE DISTRICT, CA Matrix Consulting Group 2
The work accomplished by the Matrix Consulting Group in the analysis of the proposed fees for service involved the following steps:
• Staff Interviews: The project team interviewed Fire Prevention staff regarding their needs for clarification to the structure of existing fee items, or for the addition of new fee items.
• Data Collection: Data was collected for each permit / service, including time estimates. In addition, all budgeted costs and staffing levels for Fiscal Year 2021 were entered into the Matrix Consulting Group’s analytical software model. • Cost Analysis: The full cost of providing each service included in the analysis was established.
• Comparative Survey: A review of surrounding jurisdiction’s (identified by the District) published fee schedules and public documents (i.e., agenda items, staff reports, budgets, fee schedules, and ordinances) was conducted in order to provide a comparative fee analysis.
• Review and Approval of Results with Staff: District management has reviewed and approved these documented results.

A more detailed description of user fee methodology, as well as legal and policy considerations are provided in subsequent chapters of this report.

The display of the cost recovery figures shown in this report are meant to provide a basis for policy development discussions among Board members and Fire Department staff, and do not represent a recommendation for where or how the Board should act. The setting of the “rate” or “price” for services, whether at 100 percent full cost recovery or lower, is a policy decision to be made only by the Board, with input from Fire Department staff and the community.
3 Considerations for Cost Recovery Policy and Updates
The Matrix Consulting Group recommends that the District use the information contained in this report to discuss, adopt, and implement a formal Cost Recovery Policy, and a mechanism for the annual update of fees for service.
1 Adopt a Formal Cost Recovery Policy
The Matrix Consulting Group strongly recommends that the Board adopt a formalized, individual cost recovery policy for each service area included in this Study. Whenever a cost recovery policy is established at less than 100% of the full cost of providing services,

Agenda Item #8.2:

Fire Prevention Cost of Services (User Fee) Study SONOMA VALLEY FIRE DISTRICT, CA Matrix Consulting Group 3
a known gap in funding is recognized and may then potentially be recovered through other revenue sources. The Matrix Consulting Group considers a formalized cost recovery policy for various fees for service an industry Best Management Practice. The GFOA’s best practices for Establishing Government Charges and Fees states that governmental entities should adopt formal policies regarding charges and fees which include the jurisdiction’s intention to recover the full cost or partial costs of providing services, sets forth circumstances under which the jurisdiction might set a charge or fee at less than or more than 100% of full cost, and outlines the considerations that might influence the jurisdiction’s pricing decision.
2 Adopt an Annual Fee Update / Increase Mechanism
The purpose of a comprehensive update is to completely revisit the analytical structure, service level estimates and assumptions applied in the previous study, and to account for any major shifts in cost components or organizational structures. The Matrix Consulting Group believes it is a best management practice to perform a complete update of a Fee Assessment every 3 to 5 years.

In between comprehensive updates, the District could utilize published industry economic factors such as Consumer Price Index (CPI) or other regional factors to update the cost calculations established in the Study on an annual basis. Alternatively, the District could also consider the use of its own anticipated labor cost increases such as step increases, benefit enhancements, or cost of living raises. Utilizing an annual increase mechanism would ensure that the District receives appropriate fee and revenue increases that reflect growth in costs.

The GFOA’s best practices for Establishing Government Charges and Fees states that governmental entities should review and update charges and fees periodically based on factors such as the impact of inflation, other cost increases, adequacy of cost recovery, use of services, and the competitiveness of current rates in order to avoid large infrequent fee increases.

Agenda Item #8.2:

Fire Prevention Cost of Services (User Fee) Study SONOMA VALLEY FIRE DISTRICT, CA Matrix Consulting Group 4

2. Legal Framework and Policy Considerations
A “user fee” is a charge for service provided by a governmental agency to a public citizen or group. In California, several constitutional laws such as Propositions 13, 4, and 218, State Government Codes 66014 and 66016, and more recently Prop 26 and the Attorney General’s Opinion 92-506 set the parameters under which the user fees typically administered by local government are established and administered. Specifically, California State Law, Government Code 66014(a), stipulates that user fees charged by local agencies “…may not exceed the estimated reasonable cost of providing the service for which the fee is charged”.
1 General Principles and Philosophies Regarding User Fees Local governments are providers of many types of general services to their communities.

While all services provided by local government are beneficial to constituents, some services can be classified as globally beneficial to all citizens, while others provide more of a direct benefit to a specific group or individual. The following table provides examples of services provided by local government within a continuum of the degree of community benefit received:

Table 2: Services in Relation to Benefit Received
“Global” Community Benefit “Global” Benefit and an
Individual or Group Benefit Individual or Private Benefit • Police
• Park Maintenance
• Recreation / Community
Services
• Fire Suppression /
Prevention
• Facility Rentals
• Building Permits
• Planning and Zoning Approval
• Site Plan Review
• Engineering Development
Review
Funding for local government is obtained from a myriad of revenue sources such as taxes, fines, grants, special charges, user fees, etc. In recent years, alternative tax revenues, which typically offset subsidies for services provided to the community, have become increasingly limited. These limitations have caused increased attention on user fee activities as a revenue source that can offset costs otherwise subsidized (usually) by the general fund. In Table 2, services in the “global community benefit” section tend to be funded primarily through tax revenues. In the middle of the table are services typically funded by a mixture of taxes, user fees, and other funding sources. Finally, in the “individual or private benefit” section of the table, lie the services provided by local government that are typically funded almost entirely by user fee revenue.

Agenda Item #8.2:

Fire Prevention Cost of Services (User Fee) Study SONOMA VALLEY FIRE DISTRICT, CA Matrix Consulting Group 5
The following are two central concepts regarding the establishment of user fees:
• Fees should be assessed according to the degree of individual or private benefit gained from services. For example, the processing and approval of a land use or building permit will generally result in monetary gain to the applicant, whereas Police services and Fire Suppression are examples of services that are essential to the safety of the community at large.
• A profit-making objective should not be included in the assessment of user fees.

In fact, California laws require that the charges for service be in direct proportion to the costs associated with providing those services. Once a charge for service is assessed at a level higher than the actual cost of providing a service, the term “user fee” no longer applies. The charge then becomes a tax subject to voter approval.

Therefore, it is commonly accepted that user fees are established at a level that will recover up to, and not more than, the cost of providing a particular service. 2 General Policy Considerations Regarding User Fees
Undoubtedly, there are programs, circumstances, and services that justify a subsidy from a tax based or alternative revenue source. However, it is essential that jurisdictions prioritize the use of revenue sources for the provision of services based on the continuum of benefit received.

Within the services that are typically funded by user fees, the Matrix Consulting Group recognizes several reasons why District staff or the Board may not advocate the full cost recovery of services. The following factors are key policy considerations in setting fees at less than 100 percent of cost recovery:
• Limitations posed by an external agency. The State or an outside agency will occasionally set a maximum, minimum, or limit the jurisdiction’s ability to charge a fee at all. Examples include State Licensed Residential Care facilities, as well as Public Records Requests for charging for time spent copying and retrieving public documents in the District’s Administrative office.
• Encouragement of desired behaviors. Keeping fees for certain services below full cost recovery may provide better compliance from the community. For example, if the cost of a permit for changing a water heater in a residential home is higher than the cost of the water heater itself, many citizens will avoid pulling the permit. • Effect on demand for a particular service. Sometimes raising the “price” charged for services might reduce the number of participants in a program. This is largely the case in Fire Prevention programs where participants may compare the District’s fees to surrounding jurisdictions or other options for support activities.

Agenda Item #8.2:

Fire Prevention Cost of Services (User Fee) Study SONOMA VALLEY FIRE DISTRICT, CA Matrix Consulting Group 6
• Benefit received by user of the service and the community at large is mutual. Many services that directly benefit a group or individual equally benefit the community as a whole. Examples include Prevention programs, event booth inspections and Fire / EMS stand-by at certain types of special events.

The Matrix Consulting Group recognizes the need for policies in which the general fund intentionally subsidizes certain activities. The primary goals of a User Fee Study are to provide a fair and equitable basis for determining the costs of providing services and assure that the District complies with State law.
3 Summary of Legal Restrictions and Policy Considerations Once the full cost of providing services is known, the next step is to determine the “rate” or “price” for services at a level which is up to, and typically not more than the full cost amount. The Board is responsible for this decision, which often becomes a question of balancing service levels and funding sources. The placement of a service or activity within the continuum of benefit received may require extensive discussion and at times fall into a “grey area”. However, with the resulting cost of services information from a User Fee Study, the Board can be assured that the adopted fee for service is reasonable, fair, and legal.

Agenda Item #8.2:

Fire Prevention Cost of Services (User Fee) Study SONOMA VALLEY FIRE DISTRICT, CA Matrix Consulting Group 7

3. User Fee Study Methodology
The Matrix Consulting Group utilizes a cost allocation methodology commonly known and accepted as the “bottom-up” approach to establishing the total cost of service. The term means that several cost components are calculated for each fee or service. These components then build upon each other to comprise the total cost for providing the service. The following chart describes the components of a full cost calculation:

The general steps utilized by the project team to determine allocations of cost components to a particular fee or service are:
• Calculate fully burdened hourly rates by position, including direct & indirect costs; • Develop time estimates for each service included in the study; • Distribute the appropriate amount of the other cost components to each fee or service based on the staff time allocation basis, or another reasonable basis.

The results of these allocations provide detailed documentation for the reasonable estimate of the actual cost of providing each service. The following sections highlight critical points about the use of time estimates and the validity of the analytical model.

One of the key study assumptions utilized in the “bottom-up” approach is the use of time estimates for the provision of each fee related service. Utilization of time estimates is a reasonable and defensible approach, especially since experienced staff members who understand service levels and processes unique to the District developed these estimates.

The project team worked closely with Fire Prevention staff in developing time estimates with the following criteria:
• Estimates are representative of average times for providing services. Estimates for extremely difficult or abnormally simple projects are not factored into this analysis.

DIRECT
(Salaries & Benefits,
Services, Supplies)

INDIRECT
(Dept Admin, Human
Resources, etc.)
Total Cost

Agenda Item #8.2:

Fire Prevention Cost of Services (User Fee) Study SONOMA VALLEY FIRE DISTRICT, CA Matrix Consulting Group 8
• Estimates reflect the time associated with the position or positions that typically perform a service.
• Estimates provided by staff are reviewed and approved by the division / department, and often involve multiple iterations before a Study is finalized. • Estimates are reviewed by the project team for “reasonableness” against their experience with other agencies.
• Estimates were not based on time and motion studies, as they are not practical for the scope of services and time frame for this project.

The Matrix Consulting Group agrees that while the use of time estimates is not perfect, it is the best alternative available for setting a standard level of service for which to base a jurisdiction’s fees for service, and to meet the requirements of California law.

The alternative to time estimating is actual time tracking, often referred to billing on a “time and materials” basis. Except in the case of anomalous or sometimes very large and complex projects, the Matrix Consulting Group believes this approach to not be cost effective or reasonable for the following reasons:
• Accuracy in time tracking is compromised by the additional administrative burden required to track, bill, and collect for services in this manner. • Additional costs are associated with administrative staff’s billing, refunding, and monitoring deposit accounts.
• Customers often prefer to know the fees for services in advance of applying for permits or participating in programs.
• Applicants may request assignment of less expensive personnel to their project. • Departments can better predict revenue streams and staff needs using standardized time estimates and anticipated activity volumes.

Situations may arise where the size and complexity of a given project warrants time tracking and billing on a “time and materials” basis. The Matrix Consulting Group has recommended taking a deposit and charging Actual Costs for such fees as appropriate and itemized within the current fee schedule.

Agenda Item #8.2:

Fire Prevention Cost of Services (User Fee) Study SONOMA VALLEY FIRE DISTRICT, CA Matrix Consulting Group 9

4. Results Overview
The motivation behind a cost of services (User Fee) analysis is for the District Board and Departmental staff to maintain services at a level that is both accepted and effective for the community, and also to maintain control over the policy and management of these services.

Discussion of results in the following subsections is intended as a summary of extensive and voluminous cost allocation documentation produced during the Study. The full analytical results were provided to Fire Prevention staff under separate cover from this summary report.
1 Fee Schedule Modifications
The District’s current fee schedule is comprised of five fee categories: Administration, Emergency Medical Services (EMS), Vehicle Maintenance Services, Emergency Response Services, and Fire Prevention Services. This study only focused on Fire Prevention Services, and did not assess costs associated with EMS, Vehicle Maintenance Services, or Emergency Response Services.

The District’s current Fire Prevention Services fee structure has 15 fees covering general plan review and inspection, Fire Suppression Systems, and State-Regulated Building Inspections. Each of the current fees is based on a per hour rate of either $150 or $225, requiring staff to track hours per permit or service.

Discussions with Fire Prevention staff revealed that the current fee schedule was too simplistic, and that the practice of charging hourly created administrative issues for both prevention staff, as well as administrative staff, relating to time tracking and billing for services. Therefore, the project team worked with Prevention staff to develop a detailed fee schedule outlining the various services provided, and which has associated flat fees for nearly all services, thereby eliminating the need for time tracking and billing associated with the current fee schedule.

The proposed fee structure breaks services out into 11 major permit categories: Land Use / Entitlement Application Review, Building (Fire / Life Safety), Sprinkler Systems, Energy Systems, Fire Alarm & Detection Systems, Pre-Engineered System, Grading / Fire Standards, Vegetation Management Plan / Fire Protection Plan, Operational Fire Permits, Occupancy Inspections, and Miscellaneous. The following sections detail the services for which fees were developed, as well as the total cost calculated through this analysis.

Agenda Item #8.2:

Fire Prevention Cost of Services (User Fee) Study SONOMA VALLEY FIRE DISTRICT, CA Matrix Consulting Group 10
2 Land Use / Entitlement
During the planning approval phase of a construction project, plans are submitted to the Fire Department to begin the permitting process for construction. These reviews provide an applicant with an understanding of general requirements, as well as any specific or unique requirements needed for the proposed development based on the fire code. Fire prevention services related to these reviews fall under the Land Use / Entitlement Application Review section, and have been broken out into four application types:

Subdivision, Multifamily, New Commercial, and Commercial TI.

The following table details the permit tile / name, fee type, and the total plan review cost calculated for each permit or service. The total cost calculated includes direct staff costs and Department and Districtwide overhead.

Table 3: Total Cost Per Unit Results – Land Use / Entitlement Fee Name Unit
Full Cost –
Plan Review
Subdivision
2 - 49 Parcels Flat $449
50 or more Parcels Flat $898
Multifamily
3 - 49 units Flat $449
50 or more Units Flat $898
New Commercial Flat $599
Commercial TI Flat $299
The service assumptions used to calculate costs for Land Use / Entitlement application review of 2 – 49 Subdivision Parcels and 3 – 49 Multifamily units were the same, resulting in the total cost of $449. Similarly, the service assumptions for 50 or more subdivision parcels and 50 or more Multifamily units resulted in a full cost of $499. Review of New Commercial and Commercial TI applications requires less staff time, resulting in full cost calculations of $599 and $299 respectively.
3 Building (Fire / Life Safety)
Fire Prevention staff are routed construction plans in order to review for fire and life safety issues, including required services and systems, as well as means to egress. Once plans have been approved, and construction begins, Prevention staff conduct inspections

Agenda Item #8.2:

Fire Prevention Cost of Services (User Fee) Study SONOMA VALLEY FIRE DISTRICT, CA Matrix Consulting Group 11
during the construction phase to ensure that any required conditions are met pertaining to fire and life safety.

The following table details the permit tile / name, fee type, and the total plan review and inspection cost calculated for each permit or service. The total cost calculated includes direct staff costs and Department and Districtwide overhead.

Table 4: Total Cost Per Unit Results – Building (Fire / Life Safety) Fee Name Unit
Full Cost -
Plan Review
Full Cost -
Inspection
Residential Plan Review & Inspection:

New Construction
3,000 sq ft and less Flat $225 $274
3,001 sq ft and over Per 1,000 sq ft $75 $75
Remodel / Addition
500 sq ft and less Flat $225 $274
501 sq ft and over Per 500 sq ft $37 $75
Multi-Family Plan Review & Inspection:

New Construction
10 units or less Flat $449 $499
11-49 units Flat $898 $948
Each unit over 49 Each add'l unit $37 $37
Remodel / Addition
10 units or less Flat $449 $499
11-49 units Flat $898 $948
Each unit over 49 Each add'l unit $37 $37
Commercial Plan Review & Inspection:

New Construction or Addition
Up to 5,000 sq ft Flat $449 $349
5,001 - 10,000 sq ft Flat $898 $499
10,001 - 20,000 sq ft Flat $1,123 $649
Each additional 10,000 sqft Flat $225 $112
Alteration or Renovation (Tenant Improvement)
Up to 2,000 sq ft Flat $225 $349
2,001 to 5,000 sq ft Flat $449 $499
5,001 - 10,000 sq ft Flat $674 $499
10,001 - 20,000 sq ft Flat $898 $649
Each additional 10,000 sqft Flat $225 $112
Certificate of Occupancy Inspection / Sign-Off Flat $0 $274 Fire and Life Safety plan review and inspection services are similar regardless of if a residential project is new construction or a remodel / addition; similarly, there is little difference between services associated with Multifamily new construction or remodel / addition. These similarities result in identical plan review and inspection fees between sub categories.

Agenda Item #8.2:

Fire Prevention Cost of Services (User Fee) Study SONOMA VALLEY FIRE DISTRICT, CA Matrix Consulting Group 12
Service costs for commercial plan review and inspection range from a low of $225 for alterations up to 2,000 sq ft to a high of $1,123 for new construction between 10,001 and 20,000 sq ft.
4 Sprinkler, Fire Alarm, and Detection Systems
Prevention staff are responsible for reviewing plans and providing inspections to ensure sprinkler, fire alarm, pre-engineered, and other suppression systems are in compliance with the current California Fire Code, providing the appropriate prevention or suppression services needed for the building and occupancy being permitted. These reviews are separate from Building Fire and Life Safety reviews, and often occur as deferred submittals.

The following table details the permit tile / name, fee type, and the total plan review and inspection cost calculated for each permit or service. The total cost calculated includes direct staff costs and Department and Districtwide overhead.

Table 5: Total Cost Per Unit Results – Sprinkler, Fire Alarm, and Detection Systems Fee Name Unit
Full Cost -
Plan Review
Full Cost -
Inspection
SPRINKLER SYSTEM (Plan Check & Inspection)
Residential - 13D
New Construction:

Up to 1,000 square feet Flat $225 $499
Over 1,000 square feet Per 1,000 sqft $62 $87
Modifications to Existing System
10 or fewer heads Flat $0 $274
Greater than 10 heads Flat $225 $499
Residential - 13R
New Construction:

Plan Review - Per Floor Plan Flat $449 $0
Inspection
First 5 units Flat $0 $499
Each additional unit Flat $0 $37
Modification to Existing System:
10 or fewer heads Flat $0 $274
11 – 20 heads Flat $150 $349
Each additional 20 heads Flat $37 $75
Residential Underground Flat $0 $274
Commercial 13
First 20 heads Flat $299 $524
Each additional 20 heads Flat $37 $112

Agenda Item #8.2:

Fire Prevention Cost of Services (User Fee) Study SONOMA VALLEY FIRE DISTRICT, CA Matrix Consulting Group 13
Fee Name Unit
Full Cost -
Plan Review
Full Cost -
Inspection
Commercial Tenant Improvement
10 or fewer heads Flat $0 $349
11 – 20 heads Flat $150 $349
Each additional 20 heads Flat $37 $75

FIRE ALARM & DETECTION SYSTEMS
New or Tenant Improvement:
1-25 Devices Flat $374 $100
25-50 Devices Flat $524 $175
50-100 Devices Flat $674 $387
100-250 Devices Flat $748 $499
250-500 Devices Flat $1,048 $948
500-750 Devices Flat $1,198 $1,285
750-1,000 Devices Flat $1,347 $1,509
Over 1,000 Devices Flat $1,497 $1,622
Dedicated Function Sprinkler Monitoring System Flat $225 $274 Panel Replacement Flat $225 $274

PRE-ENGINEERED SYSTEM
Clean Agent Flat $299 $349
Hood and Duct Flat $299 $274
Spray Booth Flat $225 $162
Sprinkler systems were broken out into residential new construction and modifications, with Commercial being broken into new construction and tenant improvements. These costs range from a low of $150 for plan review of residential modification of up to 15 heads, to a high of $524 for inspection of the first 20 heads of commercial new construction.

Fire Alarm and Detection Systems was broken into categories that reflect ranges of device counts. Plan review costs range from $374 to $1,497, while inspection services range between $100 and $1,622.

Pre-engineered systems such as clean agent, hood and duct, and spray booth were identified separately, with full cost ranging from $225 for plan review of spray booths, to a high of $349 for inspection of clean agent systems.
5 Energy Systems
Prevention staff are responsible for reviewing plans and inspecting energy systems such as photovoltaic (solar) systems and other ancillary devices. In compliance with the California Fire Code, Prevention staff must ensure that access, fire protection, and other measures and general precautions are adhered to. These reviews are separate from

Agenda Item #8.2:

Fire Prevention Cost of Services (User Fee) Study SONOMA VALLEY FIRE DISTRICT, CA Matrix Consulting Group 14
Building Fire and Life Safety reviews, and often occur as stand-alone submittals after a structure has been built.

The following table details the permit tile / name, fee type, and the total plan review and inspection cost calculated for each permit or service. The total cost calculated includes direct staff costs and Department and Districtwide overhead.

Table 6: Total Cost Per Unit Results – Energy Systems
Fee Name Unit
Full Cost - Plan
Review
Full Cost -
Inspection
Residential:

Solar PV Flat $112 $162
Solar PV with Energy Storage System (ESS) Flat $225 $274 Energy Storage Systems Flat $112 $162
Commercial:

Solar PV Flat $225 $274
Solar PV with Energy Storage System (ESS) Flat $674 $499 Energy Storage Systems Flat $449 $499
Commercial / Residential Generator Install Flat $225 $274 The energy system permit category includes plan review and inspection services broken out for residential and commercial systems. The full cost calculated ranges from a low of $112 for plan review of Solar PV and Energy Storage Systems (ESS), to a high of $499 for inspections related to commercial Solar PV with ESS and stand-alone ESS. 6 Grading / Fire Safe Standards
Prevention staff review applications and inspect project sites for grading and fire safe standards to ensure appropriate access and fire protection methods are in place, allowing for fire suppression responses should they be needed. These reviews could be submitted in conjunction with, or prior to submittal of building plans.

The following table details the permit tile / name, fee type, and the total plan review and inspection cost calculated for each permit or service. The total cost calculated includes direct staff costs and Department and Districtwide overhead.

Table 7: Total Cost Per Unit Results – Grading / Fire Safe Standards Fee Name Unit Full Cost - Plan Review Full Cost - Inspection Residential:

One & Two Family Flat $225 $175
Multifamily (3-49 Units)
3 - 49 units Flat $337 $249

Agenda Item #8.2:

Fire Prevention Cost of Services (User Fee) Study SONOMA VALLEY FIRE DISTRICT, CA Matrix Consulting Group 15
Fee Name Unit Full Cost - Plan Review Full Cost - Inspection 50 or more Units Flat $674 $324
Subdivision (2-49 Parcels)
2 - 49 Parcels Flat $337 $249
50 or more Parcels Flat $674 $324
Commercial:

Up to 5,000 sq ft Flat $449 $175
5,001 - 10,000 sq ft Flat $674 $249
10,001 - 20,000 sq ft Flat $898 $324
Grading and Fire Safe Standards permits were broken out between Residential (multifamily and subdivision) and Commercial due to the varying levels of plan review and inspection services required. The full cost of plan review ranges from a low of $225 for one and two family residential, to a high of $898 for commercial buildings between 10,001 and 20,000 sq ft. The full cost of inspection services ranges from a low of $175 for one and two family residential and up to 5,000 sq ft commercial to a high of $324 for 50 or more subdivision parcels and commercial buildings between 10,001 – 20,000 sq ft. 7 Vegetation Management Plan / Fire Protection Plan
Vegetation Management Plans are required for certain construction types, residential and commercial, that are located in high and very high fire severity zones. These plans are reviewed by fire prevention staff, and site inspections are conducted to ensure that developers adhere to the plans.

The following table details the permit tile / name, fee type, and the total plan review cost calculated for each permit or service. The total cost calculated includes direct staff costs and Department and Districtwide overhead.

Table 8: Total Cost Per Unit Results – Vegetation Management Plan / Fire Protection Plan Fee Name Unit Full Cost -Plan Review
Plan Review:

Single Family Dwelling Flat $449
Multi-Family Dwellings Flat $599
Subdivision:
2-5 residences Flat $599
6-15 residences Flat $823
16+ residences Flat $1,048
Commercial Development Flat $449
Vegetation Consultation Hourly $150
Non-Compliant Properties Hourly $150

Agenda Item #8.2:

Fire Prevention Cost of Services (User Fee) Study SONOMA VALLEY FIRE DISTRICT, CA Matrix Consulting Group 16
Vegetation Management / Fire Protection Plan review service costs range from a low of $449 for single family dwellings to a high of $1,048 for subdivisions with more than 16 residences.
8 Operational Permits and Occupancy Inspections
Operational permits are required for hazardous operations or processes which are conducted within the District by the California Fire Code. Temporary and annual permitting of these establishments includes review of current fire code regulations, as well as conducting inspections to ensure code compliance. Occupancy inspections are conducted to ensure that certain occupancy types are maintaining proper suppression systems, exiting, and generally complying with the fire code.

The following table details the permit tile / name, fee type, and the total plan review and inspection cost calculated for each permit or service. The total cost calculated includes direct staff costs and Department and Districtwide overhead.

Table 9: Total Cost Per Unit Results – Vegetation Management Plan / Fire Protection Plan Fee Name Unit
Full Cost -
Plan Review
Full Cost -
Inspection

OPERATIONAL FIRE PERMITS - TEMPORARY
Tents in excess of 400 sq. ft or canopies in excess of 700 sq.ft.

Per Tent $225 $274
Seasonal Lots (X-Mas Trees, Pumpkin Patches, etc.) Flat $225 $274 Outdoor Assembly Events Flat $449 $499

OPERATIONAL FIRE PERMITS - ANNUAL
Base Permit
0 - 2,000 square feet Flat $137
2,001 - 5,000 square feet Flat $175
5,001 - 7,500 square feet Flat $212
7,501 - 10,000 square feet Flat $249
Greater than 10,000 square feet Flat $287
Operational Hazard
No to Low Hazard Per Item $62
Medium Hazard Per Item $87
High Hazard Per Item $150

OCCUPANCY INSPECTIONS
Multi-family Dwellings R-1, R-2 Occupancies Per Hour $150 State Facilities, State Required Pre-Inspection (Maximum Fee Amount Permitted Under State Health & Safety Code Section 13235):
25 People or less Flat $175
26 People or more Flat $175
State Licensed Care Facility Inspections:

State Licensed Care Facility Annual Inspection 6 or less clients
Flat $100
I-1 ,I-2 , I-3 , I-4 , R-2.1 , R-3 , R-3.1, R-4 Occupancies Flat $474

Agenda Item #8.2:

Fire Prevention Cost of Services (User Fee) Study SONOMA VALLEY FIRE DISTRICT, CA Matrix Consulting Group 17
Temporary Operational permits are issued for events that have large tents, seasonal lots, or major outdoor assemblies. The costs calculated through this study for temporary operational permits range from between $225 and $499 for plan review, and $274 and $499 for inspection.

The District is not currently conducting occupancy inspections on state-mandated occupancies, nor is it issuing annual occupancy permits. However, the District wants to ensure that as they expand services provided to the community that they have a fee structure in place to account for those services. As such, services have been costed out based upon the review and inspections required should the District begin to require and permit annual operations and or conduct annual occupancy inspections.

It is important to note that if the District implements fees for State Facilities or State Required Pre-Inspections, the maximum fee under state law is set at actual cost. 9 Miscellaneous Services
Miscellaneous services include project consultations, one-time inspections, additional plan review, fire engine stand by, as well as fines for work done without permits.

The following table details the permit tile / name, fee type, and the total plan review and or inspection cost calculated for each permit or service. The total cost calculated includes direct staff costs and Department and Districtwide overhead.

Table 10: Total Cost Per Unit Results – Miscellaneous Services Fee Name Unit
Full Cost -
Plan Review
Full Cost -
Inspection
Document Copy Charges Per Page $0.25
Fire / EMS Reports Per Report $31
Refund Processing Each $62
Project Consultation
Remote Consultation (Online or phone) Per Hour $150
Onsite Consultation (Site Visit) Flat $249
Alternate Materials Request Flat $225
Outside Consultant / Third Party Review Actual + 11%
Pre-Inspection Flat $175
Partial Permit Inspection Per Hour $150
Additional Plan Review Per Hour $150
Additional Inspection
Normal Business Hours Per Hour $150
After Hours Per Hour $150
Fire Engine Standby (Emergency or Non-emergency) Per Hour $415 Standby Fire Safety Officer Per Hour $123
Work without a permit 2 x permit

Agenda Item #8.2:

Fire Prevention Cost of Services (User Fee) Study SONOMA VALLEY FIRE DISTRICT, CA Matrix Consulting Group 18
Project consultation services are provided as needed or as requested by an applicant, and can be used in order to better understand future projects, and possible conditions required by the fire code. Work done without a permit is subject to a fine of two times the cost of the permit that should have been pulled. Any services provided by an outside consultant will be charged at actual cost plus 10% to cover Fire Prevention administrative costs associated with managing and overseeing the consultant.

Agenda Item #8.2:

Fire Prevention Cost of Services (User Fee) Study SONOMA VALLEY FIRE DISTRICT, CA Matrix Consulting Group 19

5. Comparative Survey
As part of the Cost of Services (User Fee) study for the Sonoma Valley Fire District, the Matrix Consulting Group conducted a comparative survey of user fees. The project team identified eleven jurisdictions to be included in the comparative survey: Novato Fire Protection District, Southern Marin Fire Protection District, Santa Rosa Fire Department, Bodega Bay Fire Protection District, Sonoma County Fire District, Central Marin Fire Authority, County of Sonoma Fire Prevention, Kentfield Fire Protection District, Napa City Fire Department, Petaluma Fire Department, and Sebastopol Fire Department. The project team then reviewed public documents (i.e., agenda items, staff reports, budgets, fee schedules, and ordinances), and or contacted jurisdictions to get comparative information.

While this report will provide the District with a reasonable estimate and understanding of the true costs of providing services, many jurisdictions also wish to consider the local “market rates” for services as a means for assessing what types of changes in fee levels their community can bear. While a comparative survey does not provide adequate information regarding the relationship of a jurisdiction’s cost to its fees, it does provide a reference point for consideration.

The following sections detail various factors to consider when reviewing comparative survey results, as well as graphical comparisons of current fees and total calculated costs for various permits issued or services provided by the District. 1 Economic Factors
The project team conducted a survey of how the District’s current fees and calculated full cost compare to other jurisdictions. In order to provide additional context to the comparative survey information, the project team collected economic factors for the jurisdictions included. Three important economic factors to consider when comparing fees across multiple jurisdictions are: population, budget, and workforce size. The following tables rank each jurisdiction from smallest to largest for each of these economic factors:

Agenda Item #8.2:

Fire Prevention Cost of Services (User Fee) Study SONOMA VALLEY FIRE DISTRICT, CA Matrix Consulting Group 20
Table 11: Ranking of Jurisdictions by Population
Jurisdiction 2019 Population
Bodega Bay Fire Protection District 1,200
Sebastopol Fire Department 7,786
Kentfield Fire Protection District 12,000
Southern Marin Fire Protection District 26,175
Sonoma Valley Fire & Rescue 33,000
Central Marin Fire Authority 33,769
Petaluma Fire Department 61,917
Novato Fire Protection District 65,000
Sonoma County Fire District 70,000
Napa City Fire Department 80,277
Santa Rosa Fire Department 178,488
County of Sonoma Fire Prevention 499,942
Table 12: Ranking of Jurisdictions by Budget
Jurisdiction FY21 Budget1
Sebastopol Fire Department $1,136,180
Bodega Bay Fire Protection District $3,148,778
Kentfield Fire Protection District $6,543,996
Central Marin Fire Authority $9,424,420
Petaluma Fire Department $17,074,863
Sonoma Valley Fire & Rescue $19,059,253
Napa City Fire Department $20,337,600
Sonoma County Fire District $20,450,895
Southern Marin Fire Protection District $22,251,247
Novato Fire Protection District $33,838,820
Santa Rosa Fire Department $49,816,729
County of Sonoma Fire Prevention $50,675,087
Table 13: Ranking of Jurisdictions by Workforce Size
Jurisdiction FY21 FTE2
Bodega Bay Fire Protection District 13
Kentfield Fire Protection District 13
Sebastopol Fire Department 34.5
Central Marin Fire Authority 36
Sonoma Valley Fire & Rescue 60
Southern Marin Fire Protection District 60
Petaluma Fire Department 64
Napa City Fire Department 74
Novato Fire Protection District 78
Sonoma County Fire District 103
Santa Rosa Fire Department 146
County of Sonoma Fire Prevention 148.5
1 FY21 budgets are reflective of Fire service budgets, including suppression, prevention, and emergency medical services.. 2 Includes full time and volunteer staff for suppression, prevention, and emergency medical services.

Agenda Item #8.2:

Fire Prevention Cost of Services (User Fee) Study SONOMA VALLEY FIRE DISTRICT, CA Matrix Consulting Group 21
Based on the data shown in the previous tables, the District is just below average in terms of population, budget, and workforce size when compared to the surveyed jurisdictions. 2 Recency Factor
While the above comparative information can provide some perspective when comparing the District’s fees with surveyed jurisdictions, other key factors to consider include when a jurisdiction’s fee schedule was last updated and when the last comprehensive analysis was completed. The following tables detail when each surveyed jurisdiction last conducted a fee analysis and when they last updated their fee schedule.

Table 14: Last Fee Study Conducted
Jurisdiction Response
Bodega Bay Fire Protection District 2018
Central Marin Fire Authority 2019
Kentfield Fire Protection District 2019
Napa City Fire Department 2015
Novato Fire Protection District 2019
Petaluma Fire Department 2019
Santa Rosa Fire Department 2019
Sebastopol Fire Department 2018
County of Sonoma Fire Prevention 2019
Sonoma County Fire District 2020
Southern Marin Fire Protection District 2017
Table 15: Last Fee Schedule Update
Jurisdiction Response
Bodega Bay Fire Protection District 2018
Central Marin Fire Authority 2019
Kentfield Fire Protection District 2019
Napa City Fire Department Not within the last 10 years
Novato Fire Protection District 1999
Petaluma Fire Department Not within the last 10 years
Santa Rosa Fire Department Not within the last 10 years Sebastopol Fire Department 2018
County of Sonoma Fire Prevention Not within the last 10 years Sonoma County Fire District 2020
Southern Marin Fire Protection District 2017
All surveyed jurisdictions have updated their fees within the last three years, with the exception of the Napa City Fire Department. Just over half of the surveyed jurisdictions have conducted a fee study within the last 5 years, while the others haven’t conducted on in over 10 years.

Agenda Item #8.2:

Fire Prevention Cost of Services (User Fee) Study SONOMA VALLEY FIRE DISTRICT, CA Matrix Consulting Group 22
It is important to note that fees are not always adopted at full cost recovery, therefore, the comparative results will only show the adopted fees for the surveyed jurisdictions, not necessarily the full cost associated with the comparable service. 3 Additional Factors
Along with keeping the statistics outlined in the previous sections in mind, the following issues should also be noted regarding the use of market surveys in the setting of fees for service:
• Each jurisdiction and its fees are different, and many are not based on the actual cost of providing services.
• The same “fee” with the same name may include more or less steps or subactivities. In addition, jurisdictions provide varying levels of service and have varying levels of costs associated with providing services such as staffing levels, salary levels, indirect overhead costs, etc.

Market surveys can run the risk of creating a confusing excess of data that will obscure rather than clarify policy issues. Because each jurisdiction is different, the Matrix Consulting Group recommends that the information contained in the market comparison of fees be used as a reference point and a secondary decision-making tool, rather than a primary decision-making tool for establishing an acceptable price point for services. 4 Comparative Survey Results
As part of this study, the project team conducted a survey of how the District’s current user fees and calculated full cost compare to other similarly sized and regionally located jurisdictions. The following subsections provide a comparative look at common feerelated services provided by the District versus the surveyed jurisdictions. 1 Residential Fire Sprinkler Over 1,000 Sq Ft
As part of this study, the project team calculated the full cost for plan review and inspection of a Residential Fire Sprinkler Over 1,000 square feet to be $675. The following graph shows how the full cost compares to current fees charged by surveyed jurisdictions.

Agenda Item #8.2:

Fire Prevention Cost of Services (User Fee) Study SONOMA VALLEY FIRE DISTRICT, CA Matrix Consulting Group 23
As the graph above indicates, Sonoma Valley Fire Department’s full cost is higher than the fees charged by Santa Rosa, Kentfield, Napa City, Petaluma, and Sebastopol; in line with fees charged by Southern Marin, and Bodega Bay; and lower than those charged by County of Sonoma, Sonoma County Fire District, and Novato Fire Protection District. The average fee charged by other jurisdictions is $592. Santa Rosa’s fee is a flat fee plus a per head cost with a basis of an assumed 20 heads. Several jurisdictions3 calculate current fees based upon fully burdened hourly rates, and the time it takes to plan review and inspect these systems.
2 Commercial Fire System
As part of this study, the project team calculated the full cost for plan review and inspection of a Commercial Fire System to be $1,500. The following graph shows how the total cost compares to current fees charged by surveyed jurisdictions. 3 Fees for Novato Fire Protection District, Bodega Bay Fire Protection District, and the County of Sonoma Fire Prevention were calculated using the same number of hours as the basis for Sonoma Valley Fire District’s full cost fee. $-
$100
$200
$300
$400
$500
$600
$700
$800
$900
$1,000
Sonoma Valley
Fire District
Novato Fire
Protection
District
Southern
Marin Fire
Protection
District
Santa Rosa
Fire
Department
Bodega Bay
Fire Protection
Sonoma
County Fire
Central Marin
Fire Authority
County of
Sonoma Fire
Prevention
Kentfield Fire
Protection
District
Napa City Fire
Department
Petaluma Fire
Department
Sebastopol
Fire
Department
Residential Fire Sprinkler Over 1,000 Sq Ft
Fee Average

Agenda Item #8.2:

Fire Prevention Cost of Services (User Fee) Study SONOMA VALLEY FIRE DISTRICT, CA Matrix Consulting Group 24
As the graph above indicates, Sonoma Valley Fire District’s full cost is higher than most the fees charged by comparable jurisdictions, and in line with fees charged by Novato Fire Protection District and Bodega Bay. County of Sonoma Fire Prevention has the highest fee of $2,040, while the average fee charged by jurisdictions is $1,010. Several jurisdictions4 calculate current fees based upon fully burdened hourly rates, and the time it takes to plan review and inspect these systems.
3 Commercial TI Sprinkler System 25 Heads
As part of this study, the project team calculated the full cost for plan review and inspection of a Commercial Tenant Improvement Sprinkler System with 25 heads to be $375. The following graph shows how the full cost compares to current fees charged by surveyed jurisdictions.
4 Fees for Bodega Bay Fire Protection District and Sonoma County Fire Prevention were calculated using the same number of hours as the basis for Sonoma Valley Fire District’s full cost fee. $-
$500
$1,000
$1,500
$2,000
$2,500
Sonoma Valley
Fire
Novato Fire
Protection
District
Southern
Marin Fire
Protection
District
Santa Rosa
Fire
Department
Bodega Bay
Fire Protection
Sonoma
County Fire
Central Marin
Fire Authority
County of
Sonoma Fire
Prevention
Kentfield Fire
Protection
District
Napa City Fire
Department
Petaluma Fire
Department
Sebastopol
Fire
Department
Commercial Fire System
Fee Average
$-
$100
$200
$300
$400
$500
$600
$700
$800
$900
$1,000
Sonoma Valley
Fire
Novato Fire
Protection
District
Southern
Marin Fire
Protection
District
Santa Rosa
Fire
Department
Bodega Bay
Fire Protection
Sonoma
County Fire
Central Marin
Fire Authority
County of
Sonoma Fire
Prevention
Kentfield Fire
Protection
District
Napa City Fire
Department
Petaluma Fire
Department
Sebastopol
Fire
Department
Commercial TI Sprinkler System - 25 heads
Fee Average

Agenda Item #8.2:

Fire Prevention Cost of Services (User Fee) Study SONOMA VALLEY FIRE DISTRICT, CA Matrix Consulting Group 25
As the graph above indicates, Sonoma Valley Fire District’s full cost is in-line with most of the comparable jurisdictions. The average fee charged by other jurisdictions is $456.

Several jurisdictions5 calculate current fees based upon fully burdened hourly rates, and the time it takes to plan review and inspect these systems. 4 New Fire Alarm 150 Devices
As part of this study, the project team calculated the full cost of plan review and inspection of a New Fire Alarm with 150 devices to be $1,200. The following graph shows how the full cost compares to current fees charged by surveyed jurisdictions.

As the graph above indicates, Sonoma Valley Fire District’s full cost is on par with the average fee charged by other jurisdictions ($1,209). Several jurisdictions6 calculate current fees based upon fully burdened hourly rates, and the time it takes to plan review and inspect these systems.
5 Vegetation Management Plan Single Family Dwelling
As part of this study, the project team calculated the full cost of a Vegetation Management Plan for a Single Family Dwelling to be $450. The following graph shows how the full cost compares to current fees charged by surveyed jurisdictions. 5 Fees for Bodega Bay Fire Protection District and County of Sonoma Fire Prevention were calculated using the same number of hours as the basis for Sonoma Valley Fire District’s full cost fee. 6 Fees for Novato Fire Protection District, Bodega Bay Fire Protection District, and County of Sonoma Fire Prevention were calculated using the same number of hours as the basis for Sonoma Valley Fire District’s full cost fee. $-
$200
$400
$600
$800
$1,000
$1,200
$1,400
$1,600
$1,800
$2,000
Sonoma Valley
Fire
Novato Fire
Protection
District
Southern
Marin Fire
Protection
District
Santa Rosa
Fire
Department
Bodega Bay
Fire Protection
Sonoma
County Fire
Central Marin
Fire Authority
County of
Sonoma Fire
Prevention
Kentfield Fire
Protection
District
Napa City Fire
Department
Petaluma Fire
Department
Sebastopol
Fire
Department
New Fire Alarm - 150 devices
Fee Average

Agenda Item #8.2:

Fire Prevention Cost of Services (User Fee) Study SONOMA VALLEY FIRE DISTRICT, CA Matrix Consulting Group 26
The full cost calculated for Sonoma Valley Fire District is in line with the average fee charged ($436).
5 Summary
Based upon the comparative survey, the District’s full cost is generally in line with current fees charged by the surveyed jurisdictions. However, as discussed earlier in this chapter, many of the jurisdictions surveyed have not conducted a formal study to assess their feerelated costs in over ten years. Furthermore, the results of this survey only show the fees adopted by councils and boards, not the cost recovery policy decisions for departments or a jurisdiction. As such, the results of this survey should only be used as a secondary decision-making tool.
$-
$100
$200
$300
$400
$500
$600
$700
Sonoma Valley Fire Novato Fire
Protection District
Southern Marin
Fire Protection
District
Santa Rosa Fire
Department
Bodega Bay Fire
Protection
Sonoma County
Fire
Central Marin Fire
Authority
County of Sonoma
Fire Prevention
Kentfield Fire
Protection District
Vegetation Management Plan - Single Family Dwelling
Fee Average

Agenda Item #8.2:

Fire Prevention Cost of Services (User Fee) Study SONOMA VALLEY FIRE DISTRICT, CA Matrix Consulting Group 27

6. Cost Recovery Considerations
The following sections provide guidance regarding how and where to increase fees, determining annual update factors, and developing cost recovery policies and procedures.
1 Fee Adjustments
This study has documented and outlined on a fee-by-fee basis the full cost associated with District services. District management will now need to review the results of the study and adopt fees in accordance with District philosophies and polices. The following dot points outline the major options the District has in adjust its fees. • Implement Flat Fees: The District may choose to convert to flat fees, rather than continuing the practice of staff tracking time, and billing for services on an hourly basis after services have been provided.
• Full Cost Recovery: The District may decide to increase the fee to full cost recovery immediately.
• Phased Increase: For fees that may have a significant impact upon the community and where the District may want to promote compliance, the District could choose to increase fees gradually over a set period of time.

The District will need to review the results of the fee study and determine how best to set and adjust fees.

Based on the permit or review type, the District may wish to increase the fee to cover the full cost of providing services. The District should consider increasing fees for permits for which services are rarely engaged to full cost recovery. These services often require specific expertise and can involve more complex research and review due to their

Agenda Item #8.2:

Fire Prevention Cost of Services (User Fee) Study SONOMA VALLEY FIRE DISTRICT, CA Matrix Consulting Group 28
infrequent nature. As such, setting these fees at full cost recovery will ensure that when the permit or review is requested, the District is recovering the full cost of its services.

Depending upon the type of fee and the level of impact of that fee upon the community, the District may want to look at developing a cost recovery policy proposing phased increases.

As an example, you may have a full cost of $1,000. If the proposed policy is 80% cost recovery, the proposed fee would need to be $800, in order to be in compliance. Assuming this particular service is something the District provides quite often, and affects various members of the community, an instant adoption at $800 may not be feasible. Therefore, the District could take a phased approach, whereby it increases the fee annually over a set period until cost recovery is achieved.

Raising fees over a set period of time not only allows the District to monitor and control the impact to applicants, but also ensure that applicants have time to adjust to significant increases. Continuing with the example laid out above, the District could increase the fee by $200 for the next four years, spreading out the increase. Depending on the desired overall increase, and the impact to applicants, the District could choose to vary the number of years by which it chooses to increase fees. However, the project team recommends that the District not phase increases for periods greater than five years, as that is the maximum window for which a comprehensive fee assessment should be completed.
2 Annual Adjustments
Conducting a comprehensive analysis of fee-related services and costs annually would be quite cumbersome and costly. The general rule of thumb for comprehensive fee analyses is between three and five years. This allows for jurisdictions to ensure they account for organizational changes such as staffing levels and merit increases, as well as process efficiencies, code or rule changes, or technology improvements.

Developing annual update mechanisms allow jurisdictions to maintain current levels of cost recovery, while accounting for increases in staffing or expenditures related to permit services. The two most common types of update mechanisms are Consumer Price Index (CPI) and Cost of Living Adjustment (COLA) factors. The following points provide further detail on each of these mechanisms.
• COLA / Personnel Cost Factor: Jurisdictions often provide their staff with annual salary adjustments to account for increases in local cost of living. These increases

Agenda Item #8.2:

Fire Prevention Cost of Services (User Fee) Study SONOMA VALLEY FIRE DISTRICT, CA Matrix Consulting Group 29
are not tied to merit or seniority, but rather meant to offset rising costs associated with housing, gas, and other livability factors. Sometimes these factors vary depending on the bargaining group of a specific employee. Generally, these factors are around two or three percent annually.
• CPI Factor: A common method of increasing fees or cost is to look at regional cost indicators, such as the Consumer Price Index. These factors are calculated by the Bureau of Labor Statistics, put out at various intervals within a year, and are specific to states and regions.

The District should review its current options internally (COLA) as well as externally (CPI) to determine which option better reflects the goals of the District. If choosing a CPI factor, the District should outline which particular CPI should be used, including specific region, and adoption date. If choosing an internal factor, again, the District should be sure to specify which factor if multiple exist.
3 Policies and Procedures
Development of cost recovery policies and procedures will serve to ensure that current and future decision makers understand how and why fees were determined and set, as well as provide a road map for ensuring consistency when moving forward.

A cost recovery policy can be broad in nature and apply to all Fire Prevention permits, or it can be specific and have different cost recovery goals for Fire Construction Permits compared to Fire Code Permits and Fire Annual Occupancy Inspections. A more specific cost recovery policy would allow the District to better control the cost recovery associated with the different types of services being provided and the benefit being received by the community.

The Matrix Consulting Group has extensive experience in analyzing local government and Fire operations across the United States and has calculated typical cost recovery levels.

Based on the Matrix Consulting Group’s experience, the typical cost recovery level observed by local adopting authorities for Fire Prevention services is between 80% - 100%.

Agenda Item #8.2:

PLANNING
FEES

Agenda Item #8.2:

Planning Division Fee Summary Sheet
Fee Type Fee ID Previous Adopted
Fee Current Adopted Fee Change (%)
PL-35 New Fees 0.00%
PL-18 $1,000.00
$2,500.00
$500.00 0.00%
PL-27 $162.00 4.94%
PL-14 $857.00 5.13%
PL-25 $807.00 5.20%
PL-24 $371.00 5.12%
PL-21 $371.00 5.12%
PL-23 $1,114.00 5.21%
PL-22 $602.00 5.15%
PL-16 $29,045.00 5.20%
PL-15 $15,281.00 5.20%
PL-28 $549.00 5.10%
PL-12 $16,581.00 5.20%
PL-26 $77.00 5.19%
PL-41 New Fees 0.00%
PL-41 New Fees 0.00%
PL-32 $162.00 4.94%
PL-30 $148.00 4.73%
PL-17 $1,253.00 5.19%
Accessory Dwelling Unit (ADU) Permit
Appeal [per appeal] - Reduced Fee Adopted by City Council Assessed Per City Council Resolution 32-2021
Major Permit Appeal (Resident)
Major Permit Appeal (Non-Resident)
Minor Permit Appeal (Residential & Non-Residential
Building Plan Review
Deferral Agreement
Design Review - Demolition or Relocation
Design Review - Landscaping Plan
Design Review (Alteration)
Design Review (Major), Deposit
Design Review (Minor)
Environmental Review (Environmental Impact Report), Deposit Environmental Review (Initial Study), Deposit
Extension - Planning, Deposit
General Plan Amendment, Deposit
Home Occupation Permit
Hourly Planning Fee
Hourly Planning OT Fee
Inspection
Interpretation
Lot Line Adjustment/Lot Merger/Certificate of Compliance, Deposit Lot Split into Two Units Permit PL-34 New Fees
$219.00
$1,052.00
$2,630.00
$526.00
$170.00
$901.00
$849.00
$390.00
$390.00
$1,172.00
$633.00
$30,555.00
$16,076.00
$577.00
$17,443.00
$81.00
$106.00
$159.00
$170.00
$155.00
$1,318.00
$438.00 0.00%

Agenda Item #8.2:

Planning Division Fee Summary Sheet
Fee Type Fee ID Previous Adopted
Fee Current Adopted Fee Change (%)
Modification of an Approved Plan, Deposit PL-13 $1,908.00 $2,007.00 5.19% Music License PL-04 $1,229 $1,293.00 5.21%
Planned Unit Development (PUD), Deposit PL-09 $9,830.00 $10,341.00 5.20% Prezoning/Annexation, Deposit PL-11 $15,041.00 $15,823.00 5.20% Public Notice PL-01 $348.00 $366.00 5.17%
Research PL-31 $162.00 $170.00 4.94%
Rezoning, Deposit PL-10 $981.00 $1,032.00 5.20%
Sidewalk Seating/Outdoor Display Permit PL-29 $371.00 $390.00 5.12% Sidewalk Seating/Outdoor Display Permit PL-29 $187.00 $196.00 4.81% Sign Review - Design Review Commission (DRC) PL-20 $371.00 $390.00 5.12% Sign Review (Administrative) PL-19 $218.00 $229.00 5.05% Tentative Parcel Map (four lots or fewer) Deposit PL-02 $3,735.00 $3,929.00 5.19% Tentative Subdivision Map (five or more lots) Deposit PL-03 $10,481.00 $11,026.00 5.20% Landscape Plan Review - Administrative PL-39 New Fees $219.00 0.00% Tree Removal, Alteration, or Relocation PL-38 New Fees $219.00 0.00% Use Permit - Conditional - Major, Deposit PL-07 $10,634.00 $11,187.00 5.20% Use Permit - Conditional, Temporary, Deposit PL-05 $525.00 $552.00 5.14% Use Permit/Exception - Minor, Deposit PL-06 $1,995.00 $2,099.00 5.21% Variance, Deposit PL-08 $2,279.00 $2,398.00 5.22%
Wine Tasting Use Permit PL-37 New Fees $2,087.00 0.00%
Wireless Telecommunications Permit PL-36 New Fees $2,099.00 0.00% Zoning Permit PL-33 $77.00 $81.00 $0.05

Agenda Item #8.2:

Planning Division
FEE COST WORKSHEET NUMBER : PL-35
100-00000-000-30102
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Hours Rate
Salaries: Associate Planner 2.00 $ 57.64 $115.29
Total Salary $115.29
Salary Percent
Benefits: $115.29 44.28% $51.04
Operating Expenses: $115.29 24.08% $27.76
Overhead: $115.29 21.62% $24.93
Total $219.01
Previous Fee 2021: New Fee
Fee Effective 2023: $219.00
per application
% Change: New Fee
Accessory Dwelling Unit (ADU) Permit
Processing of an application for an Accessory Dwelling Unit (ADU) permit.

No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if application is withdrawn prior to approval.

This fee is based upon an average allocation of the costs of personnel, services and supplies associated with the activity.

Round down to the nearest dollar.

Agenda Item #8.2:

Planning Division
FEE COST WORKSHEET NUMBER : PL-18
100-00000-000-30102
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

Per City of Sonoma Resolution 32-2021
Previous Fee 2021: Resident Non-Resident
Major Permits Fee (Per appeal) $1,000.00 $2,500.00
Minor Permits Fee (Per Appeal) $500.00 $500.00
Fee Effective 7/1/22: Resident Non-Resident
Major Permits Fee (Per appeal) $1,052.00 $2,630.00
Minor Permits Fee (Per Appeal) $526.00 $526.00
% Change: Resident Non-Resident
Major Permits Fee (Per appeal) 5.2% 5.2%
Minor Permits Fee (Per Appeal) 5.2% 5.2%
Appeal
Processing and administration of major and minor appeals for residents and non-residents.

No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if application is withdrawn prior to any Planning Commission hearing on the item.

This fee is based upon an average allocation of the costs of personnel, services and supplies associated with the activity.

Round down to the nearest dollar.

CALCULATION OF FEE

Agenda Item #8.2:

Planning Division
FEE COST WORKSHEET NUMBER : PL-27
100-00000-000-30112
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

SPECIAL NOTES: Charged in 15-minute increments

CALCULATION OF FEE
Per City of Sonoma Resolution 86-2018 Previous Fee 2021: $162.00 Establishing a Planning Cost-Based Fee Recovery System
Fee Effective 7/1/22: $170.00
per hour*
% Change: 4.9%
Building Plan Review
Review of building permit plans for compliance with zoning regulations and conditions of Non-refundable.

This fee is charged on an hourly basis with a 15 minute minimum at the time of issuance of a building permit. Due to the varied nature and requirements of building permit plans, the fee is charged at an hourly rate based on actual time expended.

Round down to the nearest dollar.

Pursuant to City Council Resolution 86-2018, the Finance Director is authorized and directed to adjust the above fee not later than July 1 of each year based on the change, if any, in the Consumer Price Index (CPI) for All Urban Consumers for the San Francisco-Oakland-San Jose Area published by the United States Department of Labor, Bureau of Labor Statistics for February of that year.

Agenda Item #8.2:

Planning Division
FEE COST WORKSHEET NUMBER : PL-14
100-00000-000-30102
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

SPECIAL NOTES: *Plus engineering time, which will be billed on an hourly basis. Deposit required (PW-15).

CALCULATION OF FEE
Per City of Sonoma Resolution 86-2018 Previous Fee 2021: $857.00 Establishing a Planning Cost-Based Fee Recovery System
Fee Effective 7/1/22: $901.00
per application
% Change: 5.1%
Pursuant to City Council Resolution 86-2018, the Finance Director is authorized and directed to adjust the above fee not later than July 1 of each year based on the change, if any, in the Consumer Price Index (CPI) for All Urban Consumers for the San Francisco-Oakland-San Jose Area published by the United States Department of Labor, Bureau of Labor Statistics for February of that year.

Deferral Agreement
Processing and administration of an application for the deferral of public improvements.

No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if application is withdrawn prior to any Planning Commission hearing on the item.

This fee is based upon an average allocation of the costs of personnel, services, and supplies associated with the activity.

Round down to the nearest dollar.

Agenda Item #8.2:

Planning Division
FEE COST WORKSHEET NUMBER : PL-25
100-00000-000-30102
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Per City of Sonoma Resolution 86-2018 Previous Fee 2021: $807.00 Establishing a Planning Cost-Based Fee Recovery System
Fee Effective 7/1/22: $849.00
per application
% Change: 5.2%
Design Review - Demolition or Relocation
Processing and administration of an application for design review involving the demolition or relocation of an existing building.

No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if application is withdrawn prior to any Planning Commission hearing on the item.

This fee is based upon an average allocation of the costs of personnel, services, and supplies associated with the activity.

Round down to the nearest dollar.

Pursuant to City Council Resolution 86-2018, the Finance Director is authorized and directed to adjust the above fee not later than July 1 of each year based on the change, if any, in the Consumer Price Index (CPI) for All Urban Consumers for the San Francisco-Oakland-San Jose Area published by the United States Department of Labor, Bureau of Labor Statistics for February of that year.

Agenda Item #8.2:

Planning Division
FEE COST WORKSHEET NUMBER : PL-24
100-00000-000-30102
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Per City of Sonoma Resolution 86-2018 Previous Fee 2021: $371.00 Establishing a Planning Cost-Based Fee Recovery System
Fee Effective 7/1/22: $390.00
per application
% Change: 5.1%
Design Review - Landscaping Plan
Processing and administration of an application for design review of a landscaping plan.

No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if application is withdrawn prior to any Planning Commission hearing on the item.

This fee is based upon an average allocation of the costs of personnel, services and supplies associated with the activity.

Round down to the nearest dollar.

Pursuant to City Council Resolution 86-2018, the Finance Director is authorized and directed to adjust the above fee not later than July 1 of each year based on the change, if any, in the Consumer Price Index (CPI) for All Urban Consumers for the San Francisco-Oakland-San Jose Area published by the United States Department of Labor, Bureau of Labor Statistics for February of that year.

Agenda Item #8.2:

Planning Division
FEE COST WORKSHEET NUMBER : PL-21
100-00000-000-30102
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Per City of Sonoma Resolution 86-2018 Previous Fee 2021: $371.00 Establishing a Planning Cost-Based Fee Recovery System
Fee Effective 7/1/22: $390.00
per application
% Change: 5.1%
Design Review (Alteration)
Processing and administration of an application for design review involving the alteration of an existing building.

No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if application is withdrawn prior to any Planning Commission hearing on the item.

This fee is based upon an average allocation of the costs of personnel, services and supplies associated with the activity.

Round down to the nearest dollar.

Pursuant to City Council Resolution 86-2018, the Finance Director is authorized and directed to adjust the above fee not later than July 1 of each year based on the change, if any, in the Consumer Price Index (CPI) for All Urban Consumers for the San Francisco-Oakland-San Jose Area published by the United States Department of Labor, Bureau of Labor Statistics for February of that year.

Agenda Item #8.2:

Planning Division
FEE COST WORKSHEET NUMBER : PL-23
100-00000-000-22920
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Per City of Sonoma Resolution 86-2018 Previous Fee 2021: $1,114.00 Establishing a Planning Cost-Based Fee Recovery System
Fee Effective 7/1/22: $1,172.00
per application
% Change: 5.2%
Design Review (Major), Deposit
Processing and administration of an application for design review of major commercial development (involving additions or new construction of 5,000 square feet or more) or major residential development (new development of five or more units).

No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if application is withdrawn prior to any Planning Commission hearing on the item.

This fee is an estimated amount and requires a funded deposit account to be set up with the City by the applicant. The City’s estimate is based upon an average allocation of the costs of personnel, services and supplies associated with the activities to complete the requested services. Should these activities exceed the estimated fee below, the applicant will be invoiced by the City for additional monies due. At completion of the permit, a refund of any unused monies will be returned to the applicant who paid for the services.

Round down to the nearest dollar.

Pursuant to City Council Resolution 86-2018, the Finance Director is authorized and directed to adjust the above fee not later than July 1 of each year based on the change, if any, in the Consumer Price Index (CPI) for All Urban Consumers for the San Francisco-Oakland-San Jose Area published by the United States Department of Labor, Bureau of Labor Statistics for February of that year.

Agenda Item #8.2:

Planning Division
FEE COST WORKSHEET NUMBER : PL-22
100-00000-000-30102
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Per City of Sonoma Resolution 86-2018 Previous Fee 2021: $602.00 Establishing a Planning Cost-Based Fee Recovery System
Fee Effective 7/1/22: $633.00
per application
% Change: 5.1%
Design Review (Minor)
Processing and administration of an application for design review of minor commercial development (involving additions or new construction of less than 5,000 square feet) or minor residential development (new development of four or fewer units).

No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if application is withdrawn prior to any Planning Commission hearing on the item.

This fee is based upon an average allocation of the costs of personnel, services and supplies associated with the activity.

Round down to the nearest dollar.

Pursuant to City Council Resolution 86-2018, the Finance Director is authorized and directed to adjust the above fee not later than July 1 of each year based on the change, if any, in the Consumer Price Index (CPI) for All Urban Consumers for the San Francisco-Oakland-San Jose Area published by the United States Department of Labor, Bureau of Labor Statistics for February of that year.

Agenda Item #8.2:

Planning Division
FEE COST WORKSHEET NUMBER : PL-16
100-00000-000-22920
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Per City of Sonoma Resolution 86-2018 Previous Fee 2021: $29,045.00 Establishing a Planning Cost-Based Fee Recovery System
Fee Effective 7/1/22: $30,555.00
% Change: 5.2%
Environmental Review (Environmental Impact Report), Deposit Preparation of an Environmental Impact Report, including consultant selection, administration and support.

Not Refundable. Fees are charged as they occur.

This fee is an estimated amount and requires a funded deposit account to be set up with the City by the applicant. The City’s estimate is based upon an average allocation of the costs of personnel, services and supplies associated with the activities to complete the requested services. Should these activities exceed the estimated fee below, the applicant will be invoiced by the City for additional monies due. At completion of the permit, a refund of any unused monies will be returned to the applicant who paid for the services.

Round down to the nearest dollar.

Pursuant to City Council Resolution 86-2018, the Finance Director is authorized and directed to adjust the above fee not later than July 1 of each year based on the change, if any, in the Consumer Price Index (CPI) for All Urban Consumers for the San Francisco-Oakland-San Jose Area published by the United States Department of Labor, Bureau of Labor Statistics for February of that year.

Agenda Item #8.2:

Planning Division
FEE COST WORKSHEET NUMBER : PL-15
100-00000-000-22920
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Per City of Sonoma Resolution 86-2018 Previous Fee 2021: $15,281.00 Establishing a Planning Cost-Based Fee Recovery System
Fee Effective 7/1/22: $16,076.00
per Initial Study
% Change: 5.2%
Environmental Review (Initial Study), Deposit
No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if application is withdrawn prior to any Planning Commission hearing on the item.

This fee is an estimated amount and requires a funded deposit account to be set up with the City by the applicant. The City’s estimate is based upon an average allocation of the costs of personnel, services and supplies associated with the activities to complete the requested services. Should these activities exceed the estimated fee below, the applicant will be invoiced by the City for additional monies due. At completion of the permit, a refund of any unused monies will be returned to the applicant who paid for the services.

Round down to the nearest dollar.

Preparation of an initial study in conformance with the requirements of CEQA.

Pursuant to City Council Resolution 86-2018, the Finance Director is authorized and directed to adjust the above fee not later than July 1 of each year based on the change, if any, in the Consumer Price Index (CPI) for All Urban Consumers for the San Francisco-Oakland-San Jose Area published by the United States Department of Labor, Bureau of Labor Statistics for February of that year.

Agenda Item #8.2:

Planning Division
FEE COST WORKSHEET NUMBER : PL-28
100-00000-000-22920
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Per City of Sonoma Resolution 86-2018 Previous Fee 2021: $549.00 Establishing a Planning Cost-Based Fee Recovery System
Fee Effective 7/1/22: $577.00
per request
% Change: 5.1%
Extension - Planning, Deposit
Processing a request for an extension of an approved use permit or tentative map.

No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if application is withdrawn prior to any Planning Commission hearing on the item.

This fee is an estimated amount and requires a funded deposit account to be set up with the City by the applicant. The City’s estimate is based upon an average allocation of the costs of personnel, services and supplies associated with the activities to complete the requested services. Should these activities exceed the estimated fee below, the applicant will be invoiced by the City for additional monies due. At completion of the permit, a refund of any unused monies will be returned to the applicant who paid for the services.

Round down to the nearest dollar.

Pursuant to City Council Resolution 86-2018, the Finance Director is authorized and directed to adjust the above fee not later than July 1 of each year based on the change, if any, in the Consumer Price Index (CPI) for All Urban Consumers for the San Francisco-Oakland-San Jose Area published by the United States Department of Labor, Bureau of Labor Statistics for February of that year.

Agenda Item #8.2:

Planning Division
FEE COST WORKSHEET NUMBER : PL-12
100-00000-000-22920
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Per City of Sonoma Resolution 86-2018 Previous Fee 2021: $16,581.00 Establishing a Planning Cost-Based Fee Recovery System
Fee Effective 7/1/22: $17,443.00
per application
% Change: 5.2%
Processing and administration of an application for a General Plan Amendment.

General Plan Amendment, Deposit
No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if application is withdrawn prior to any Planning Commission hearing on the item.

This fee is an estimated amount and requires a funded deposit account to be set up with the City by the applicant. The City’s estimate is based upon an average allocation of the costs of personnel, services and supplies associated with the activities to complete the requested services. Should these activities exceed the estimated fee below, the applicant will be invoiced by the City for additional monies due. At completion of the permit, a refund of any unused monies will be returned to the applicant who paid for the services.

Round down to the nearest dollar.

Pursuant to City Council Resolution 86-2018, the Finance Director is authorized and directed to adjust the above fee not later than July 1 of each year based on the change, if any, in the Consumer Price Index (CPI) for All Urban Consumers for the San Francisco-Oakland-San Jose Area published by the United States Department of Labor, Bureau of Labor Statistics for February of that year.

Agenda Item #8.2:

Planning Division
FEE COST WORKSHEET NUMBER : PL-26
100-00000-000-30102
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Per City of Sonoma Resolution 86-2018 Previous Fee 2021: $77.00 Establishing a Planning Cost-Based Fee Recovery System
Fee Effective 7/1/22: $81.00
per application
% Change: 5.2%
Home Occupation Permit
Processing and administration of an application for a home occupation permit.

No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if application is withdrawn prior to approval.

This fee is based upon an average allocation of the costs of personnel, services and supplies associated with the activity.

Round down to the nearest dollar.

Pursuant to City Council Resolution 86-2018, the Finance Director is authorized and directed to adjust the above fee not later than July 1 of each year based on the change, if any, in the Consumer Price Index (CPI) for All Urban Consumers for the San Francisco-Oakland-San Jose Area published by the United States Department of Labor, Bureau of Labor Statistics for February of that year.

Agenda Item #8.2:

Planning Division
FEE COST WORKSHEET NUMBER : PL-41
100-00000-000-35005
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Hours Rate
Salaries: Planning and Community Services Director 1.00 $50.27 $50.27 Senior Planner 1.00 $56.76 $56.76
Associate Planner 1.00 $77.57 $77.57
Administrative Assistant 1.00 $37.71 $37.71
Development Services Supervisor 1.00 $43.37 $43.37
City Planner 1.00 $55.28 $55.28
Associate Planner 1.00 $57.64 $57.64
Associate Planner/Planning Director 1.00 $70.48 $70.48
Total Salary $449.08
Average of # positions $ 56.13
Salary Percent
Benefits: $56.13 44.28% $24.85
Operating Expenses: $56.13 24.08% $13.51
Overhead: $56.13 21.62% $12.14
Total $ 106.64
Previous Fee 2021: New Fee
Fee Effective 2023: $ 106.00
per hour
% Change: New Fee
Planning Fee hourly rate
Estimated hourly fee for service. The fee is due and payable at time of service.

No refunds available.

Fee based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.

Agenda Item #8.2:

Planning Division
FEE COST WORKSHEET NUMBER : PL-41
100-00000-000-35005
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Hours Rate
Salaries: Planning and Community Services Director 1.00 $75.40 $75.40 Senior Planner 1.00 $85.14 $85.14
Associate Planner 1.00 $116.35 $116.35
Administrative Assistant 1.00 $56.56 $56.56
Development Services Supervisor 1.00 $65.05 $65.05
City Planner 1.00 $82.92 $82.92
Associate Planner 1.00 $86.47 $86.47
Associate Planner/Planning Director 1.00 $105.72 $105.72 Total Salary $673.62
Average of # positions $ 84.20
Salary Percent
Benefits: $84.20 44.28% $37.28
Operating Expenses: $84.20 24.08% $20.27
Overhead: $84.20 21.62% $18.21
Total $ 159.96
Previous Fee 2021: New Fee
Fee Effective 2023: $ 159.00
per hour
% Change: New Fee
Planning Fee overtime hourly rate
Estimated overtime hourly fee for service. The fee is due and payable at time of service.

No refunds available.

Fee based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.

Agenda Item #8.2:

Planning Division
FEE COST WORKSHEET NUMBER : PL-32
100-00000-000-30118
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

SPECIAL NOTES:

CALCULATION OF FEE
Per City of Sonoma Resolution 86-2018 Previous Fee 2021: $162.00 Establishing a Planning Cost-Based Fee Recovery System
Fee Effective 7/1/22: $170.00
per hour*
% Change: 4.9%
Inspection
Carrying out required field inspections to ensure compliance with zoning regulations and Non-refundable.

Due to the varied nature and requirements of building permit plans, this fee is based upon actual time and material costs.

Round down to the nearest dollar.

Pursuant to City Council Resolution 86-2018, the Finance Director is authorized and directed to adjust the above fee not later than July 1 of each year based on the change, if any, in the Consumer Price Index (CPI) for All Urban Consumers for the San Francisco-Oakland-San Jose Area published by the United States Department of Labor, Bureau of Labor Statistics for February of that year.

This fee is charged on an hourly basis with a 1 hour minimum at the time of issuance of a building permit. Charged in 15-minute increments

Agenda Item #8.2:

Planning Division
FEE COST WORKSHEET NUMBER : PL-30
100-00000-000-30102
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Per City of Sonoma Resolution 86-2018 Previous Fee 2021: $148.00 Establishing a Planning Cost-Based Fee Recovery System
Fee Effective 7/1/22: $155.00
per application
% Change: 4.7%
Interpretation
Processing and administration of an application for an interpretation (Planning Commission review).

No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if application is withdrawn prior to any Planning Commission hearing on the item.

This fee is based upon an average allocation of the costs of personnel, services and supplies associated with the activity.

Round down to the nearest dollar.

Pursuant to City Council Resolution 86-2018, the Finance Director is authorized and directed to adjust the above fee not later than July 1 of each year based on the change, if any, in the Consumer Price Index (CPI) for All Urban Consumers for the San Francisco-Oakland-San Jose Area published by the United States Department of Labor, Bureau of Labor Statistics for February of that year.

Agenda Item #8.2:

Planning Division
FEE COST WORKSHEET NUMBER : PL-39
100-00000-000-30102
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Hours Rate
Salaries: Associate Planner 2.00 $ 57.64 $115.29
Total Salary $115.29
Salary Percent
Benefits: $115.29 44.28% $51.04
Operating Expenses: $115.29 24.08% $27.76
Overhead: $115.29 21.62% $24.93
Total $219.01
Previous Fee 2021: New Fee
Fee Effective 2023: $219.00
per application
% Change: New Fee
Landscape Plan Review - Administrative
Administrative processing and administration of an application for a landscaping plan.

No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if application is withdrawn prior to approval.

This fee is based upon an average allocation of the costs of personnel, services and supplies associated with the activity.

Round down to the nearest dollar.

Agenda Item #8.2:

Planning Division
FEE COST WORKSHEET NUMBER : PL-17
100-00000-000-22920
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Per City of Sonoma Resolution 86-2018 Previous Fee 2021: $1,253.00 Establishing a Planning Cost-Based Fee Recovery System
Fee Effective 7/1/22: $1,318.00
per application
% Change: 5.2%
Pursuant to City Council Resolution 86-2018, the Finance Director is authorized and directed to adjust the above fee not later than July 1 of each year based on the change, if any, in the Consumer Price Index (CPI) for All Urban Consumers for the San Francisco-Oakland-San Jose Area published by the United States Department of Labor, Bureau of Labor Statistics for February of that year.

Lot Line Adjustment/Lot Merger/Certificate of Compliance, Deposit Processing and administration of an application for a lot line adjustment, lot merger, or certificate of compliance.

No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if application is withdrawn prior to any Planning Commission hearing on the item.

This fee is an estimated amount and requires a funded deposit account to be set up with the City by the applicant. The City’s estimate is based upon an average allocation of the costs of personnel, services and supplies associated with the activities to complete the requested services. Should these activities exceed the estimated fee below, the applicant will be invoiced by the City for additional monies due. At completion of the permit, a refund of any unused monies will be returned to the applicant who paid for the services.

Round down to the nearest dollar.

Agenda Item #8.2:

Planning Division
FEE COST WORKSHEET NUMBER : PL-34
100-00000-000-30102
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Hours Rate
Salaries: Associate Planner 4.00 $ 57.64 $230.58
Total Salary $230.58
Salary Percent
Benefits: $230.58 44.28% $102.09
Operating Expenses: $230.58 24.08% $55.51
Overhead: $230.58 21.62% $49.85
Total $438.03
Previous Fee 2021: New Fee
Fee Effective 2023: $438.00
per application
% Change: New Fee
Lot Split into Two Units Permit
Processing of an SB 9 application to split a lot into two units.

No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if application is withdrawn prior to approval.

This fee is based upon an average allocation of the costs of personnel, services and supplies associated with the activity.

Round down to the nearest dollar.

Agenda Item #8.2:

Planning Division
FEE COST WORKSHEET NUMBER : PL-13
100-00000-000-22920
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Per City of Sonoma Resolution 86-2018 Previous Fee 2021: $1,908.00 Establishing a Planning Cost-Based Fee Recovery System
Fee Effective 7/1/22: $2,007.00
per request for modification or revision
% Change: 5.2%
Modification of an Approved Plan, Deposit
Modification or revision to a development proposal that was previously approved by the Planning Commission or Design Review Commission.

No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if application is withdrawn prior to any Planning Commission hearing on the item.

This fee is an estimated amount and requires a funded deposit account to be set up with the City by the applicant. The City’s estimate is based upon an average allocation of the costs of personnel, services and supplies associated with the activities to complete the requested services.

Should these activities exceed the estimated fee below, the applicant will be invoiced by the City for additional monies due. At completion of the permit, a refund of any unused monies will be returned to the applicant who paid for the services.

Round down to the nearest dollar.

Pursuant to City Council Resolution 86-2018, the Finance Director is authorized and directed to adjust the above fee not later than July 1 of each year based on the change, if any, in the Consumer Price Index (CPI) for All Urban Consumers for the San Francisco-Oakland-San Jose Area published by the United States Department of Labor, Bureau of Labor Statistics for February of that year.

Agenda Item #8.2:

Planning Division
FEE COST WORKSHEET NUMBER : PL-04
100-00000-000-30102
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Per City of Sonoma Resolution 86-2018 Previous Fee 2021: $1,229.00 Establishing a Planning Cost-Based Fee Recovery System
Fee Effective 7/1/22: $1,293.00
per application
% Change: 5.2%
Music License
Processing and administration of an application for a Music License. This is an annual fee for amplified or outdoor music in an establishment.

No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if application is withdrawn prior to any Planning Commission hearing on the item.

This fee is based upon an average allocation of the costs of personnel, services, and supplies associated with the activity.

Round down to the nearest dollar.

Pursuant to City Council Resolution 86-2018, the Finance Director is authorized and directed to adjust the above fee not later than July 1 of each year based on the change, if any, in the Consumer Price Index (CPI) for All Urban Consumers for the San Francisco-Oakland-San Jose Area published by the United States Department of Labor, Bureau of Labor Statistics for February of that year.

Agenda Item #8.2:

Planning Division
FEE COST WORKSHEET NUMBER : PL-09
100-00000-000-22920
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Per City of Sonoma Resolution 86-2018 Previous Fee 2021: $9,830.00 Establishing a Planning Cost-Based Fee Recovery System
Fee Effective 7/1/22: $10,341.00
per application
% Change: 5.2%
Planned Unit Development (PUD), Deposit
Processing and administration of an application for Planned Unit Development (PUD) approval.

No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if application is withdrawn prior to any Planning Commission hearing on the item.

This fee is an estimated amount and requires a funded deposit account to be set up with the City by the applicant. The City’s estimate is based upon an average allocation of the costs of personnel, services and supplies associated with the activities to complete the requested services. Should these activities exceed the estimated fee below, the applicant will be invoiced by the City for additional monies due. At completion of the permit, a refund of any unused monies will be returned to the applicant who paid for the services.

Round down to the nearest dollar.

Pursuant to City Council Resolution 86-2018, the Finance Director is authorized and directed to adjust the above fee not later than July 1 of each year based on the change, if any, in the Consumer Price Index (CPI) for All Urban Consumers for the San Francisco-Oakland-San Jose Area published by the United States Department of Labor, Bureau of Labor Statistics for February of that year.

Agenda Item #8.2:

Planning Division
FEE COST WORKSHEET NUMBER : PL-11
100-00000-000-22920
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Per City of Sonoma Resolution 86-2018 Previous Fee 2021: $15,041.00 Establishing a Planning Cost-Based Fee Recovery System
Fee Effective 7/1/22: $15,823.00
per application
% Change: 5.2%
Prezoning/Annexation, Deposit
Processing and administration of an application for a Prezoning and related activities associated with the annexation of property.

No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if application is withdrawn prior to any Planning Commission hearing on the item.

This fee is an estimated amount and requires a funded deposit account to be set up with the City by the applicant. The City’s estimate is based upon an average allocation of the costs of personnel, services and supplies associated with the activities to complete the requested services. Should these activities exceed the estimated fee below, the applicant will be invoiced by the City for additional monies due. At completion of the permit, a refund of any unused monies will be returned to the applicant who paid for the services.

Round down to the nearest dollar.

Pursuant to City Council Resolution 86-2018, the Finance Director is authorized and directed to adjust the above fee not later than July 1 of each year based on the change, if any, in the Consumer Price Index (CPI) for All Urban Consumers for the San Francisco-Oakland-San Jose Area published by the United States Department of Labor, Bureau of Labor Statistics for February of that year.

Agenda Item #8.2:

Planning Division
FEE COST WORKSHEET NUMBER : PL-01
100-00000-000-30102
SERVICE: Public Notice
DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Per City of Sonoma Resolution 86-2018 Previous Fee 2021: $348.00 Establishing a Planning Cost-Based Fee Recovery System
Fee Effective 7/1/22: $366.00
per hearing noticed
% Change: 5.2%
Processing, administration and direct costs associated with preparing and posting public notices for planning applications.

Full refund minus calculated staff costs based on time expended notice has not been issued. Non-refundable after notices have been issued.

This fee is based upon an average allocation of the costs of personnel, services, and supplies associated with the activity.

Round down to the nearest dollar.

Pursuant to City Council Resolution 86-2018, the Finance Director is authorized and directed to adjust the above fee not later than July 1 of each year based on the change, if any, in the Consumer Price Index (CPI) for All Urban Consumers for the San Francisco-Oakland-San Jose Area published by the United States Department of Labor, Bureau of Labor Statistics for February of that year.

Agenda Item #8.2:

Planning Division
FEE COST WORKSHEET NUMBER : PL-31
100-00000-000-30118
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

SPECIAL NOTES: This fee is charged on an hourly basis, in 15 minute increments, with a 15 minute minimum.

CALCULATION OF FEE
Per City of Sonoma Resolution 86-2018 Previous Fee 2021: $162.00 Establishing a Planning Cost-Based Fee Recovery System
Fee Effective 7/1/22: $170.00
per hour*
% Change: 4.9%
Research
Performing research.

Non-refundable.

This fee is based upon the hourly rate (after overhead and expenses) of the staff person performing the review.

Round down to the nearest dollar.

Pursuant to City Council Resolution 86-2018, the Finance Director is authorized and directed to adjust the above fee not later than July 1 of each year based on the change, if any, in the Consumer Price Index (CPI) for All Urban Consumers for the San Francisco-Oakland-San Jose Area published by the United States Department of Labor, Bureau of Labor Statistics for February of that year.

Agenda Item #8.2:

Planning Division
FEE COST WORKSHEET NUMBER : PL-10
100-00000-000-22920
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Per City of Sonoma Resolution 86-2018 Previous Fee 2021: $981.00 Establishing a Planning Cost-Based Fee Recovery System
Fee Effective 7/1/22: $1,032.00
per application
% Change: 5.2%
Rezoning, Deposit
Processing and administration of an application for a rezoning.

No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if application is withdrawn prior to any Planning Commission hearing on the item.

This fee is an estimated amount and requires a funded deposit account to be set up with the City by the applicant. The City’s estimate is based upon an average allocation of the costs of personnel, services and supplies associated with the activities to complete the requested services. Should these activities exceed the estimated fee below, the applicant will be invoiced by the City for additional monies due. At completion of the permit, a refund of any unused monies will be returned to the applicant who paid for the services.

Round down to the nearest dollar.

Pursuant to City Council Resolution 86-2018, the Finance Director is authorized and directed to adjust the above fee not later than July 1 of each year based on the change, if any, in the Consumer Price Index (CPI) for All Urban Consumers for the San Francisco-Oakland-San Jose Area published by the United States Department of Labor, Bureau of Labor Statistics for February of that year.

Agenda Item #8.2:

Planning Division
FEE COST WORKSHEET NUMBER : PL-29
100-00000-000-30102
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Per City of Sonoma Resolution 86-2018 Previous Fee 2021: $371.00 Establishing a Planning Cost-Based Fee Recovery System Previous Annual Renewal Fee 2021: $187.00 Fee Effective 7/1/22: $390.00
Annual Renewal Fee Effective 7/1/2022: $196.00
per application
% Change: 5.1%
%Change Renewal Fee: 4.8%
Sidewalk Seating/Outdoor Display Permit
Processing of an application for a sidewalk seating permit or an outdoor display permit.

No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if application is withdrawn prior to approval.

This fee is based upon an average allocation of the costs of personnel, services and supplies associated with the activity.

Round down to the nearest dollar.

Pursuant to City Council Resolution 86-2018, the Finance Director is authorized and directed to adjust the above fee not later than July 1 of each year based on the change, if any, in the Consumer Price Index (CPI) for All Urban Consumers for the San Francisco-Oakland-San Jose Area published by the United States Department of Labor, Bureau of Labor Statistics for February of that year.

Agenda Item #8.2:

Planning Division
FEE COST WORKSHEET NUMBER : PL-20
100-00000-000-30102
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Per City of Sonoma Resolution 86-2018 Previous Fee 2021: $371.00 Establishing a Planning Cost-Based Fee Recovery System
Fee Effective 7/1/22: $390.00
per application
% Change: 5.1%
Sign Review - Design Review Commission (DRC)
Processing and administration of an application for sign review subject to the review of the Design Review Commission (DRC).

No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if application is withdrawn prior to approval.

This fee is based upon an average allocation of the costs of personnel, services and supplies associated with the activity and is a Deposit-Based Service (Time & Materials).

Round down to the nearest dollar.

Pursuant to City Council Resolution 86-2018, the Finance Director is authorized and directed to adjust the above fee not later than July 1 of each year based on the change, if any, in the Consumer Price Index (CPI) for All Urban Consumers for the San Francisco-Oakland-San Jose Area published by the United States Department of Labor, Bureau of Labor Statistics for February of that year.

Agenda Item #8.2:

Planning Division
FEE COST WORKSHEET NUMBER : PL-19
100-00000-000-30118
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

Per City of Sonoma Resolution 86-2018 Previous Fee 2021: $218.00 Establishing a Planning Cost-Based Fee Recovery System
Fee Effective 7/1/22: $229.00
per application
% Change: 5.0%
Pursuant to City Council Resolution 86-2018, the Finance Director is authorized and directed to adjust the above fee not later than July 1 of each year based on the change, if any, in the Consumer Price Index (CPI) for All Urban Consumers for the San Francisco-Oakland-San Jose Area published by the United States Department of Labor, Bureau of Labor Statistics for February of that year.

Sign Review (Administrative)
Processing of an application for administrative sign review.

No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if application is withdrawn prior to approval.

This fee is based upon an average allocation of the costs of personnel, services, and supplies associated with the activity.

Round down to the nearest dollar.

CALCULATION OF FEE

Agenda Item #8.2:

Planning Division
FEE COST WORKSHEET NUMBER : PL-02
100-00000-000-22920
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

SPECIAL NOTES: *$415.00 per lot fee is charged, in addition to the base fee of $3,929

CALCULATION OF FEE
Per City of Sonoma Resolution 86-2018 Previous Fee 2021: $3,735.00 Establishing a Planning Cost-Based Fee Recovery System
Fee Effective 7/1/22: $3,929.00 *
per application + $415 per lot
% Change: 5.2%
Pursuant to City Council Resolution 86-2018, the Finance Director is authorized and directed to adjust the above fee not later than July 1 of each year based on the change, if any, in the Consumer Price Index (CPI) for All Urban Consumers for the San Francisco-Oakland-San Jose Area published by the United States Department of Labor, Bureau of Labor Statistics for February of that year.

Tentative Parcel Map (four lots or fewer) Deposit
Processing and administration of an application for a tentative parcel map (four lots or fewer).

No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if application is withdrawn prior to the first Planning Commission hearing on the item.

This fee is an estimated amount and requires a funded deposit account to be set up with the City by the applicant. The City’s estimate is based upon an average allocation of the costs of personnel, services and supplies associated with the activities to complete the requested services. Should these activities exceed the estimated fee below, the applicant will be invoiced by the City for additional monies due. At completion of the permit, a refund of any unused monies will be returned to the applicant who paid for the services.

Round down to the nearest dollar.
* In addition to the base fee, engineering time will be billed on an hourly basis. A deposit required (PW-15)

Agenda Item #8.2:

Planning Division
FEE COST WORKSHEET NUMBER : PL-03
100-00000-000-22920
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

SPECIAL NOTES:

CALCULATION OF FEE
Per City of Sonoma Resolution 86-2018 Previous Fee 2021: $10,481.00 Establishing a Planning Cost-Based Fee Recovery System
Fee Effective 7/1/22: $11,026.00
per application + $763 per lot
% Change: 5.2%
Pursuant to City Council Resolution 86-2018, the Finance Director is authorized and directed to adjust the above fee not later than July 1 of each year based on the change, if any, in the Consumer Price Index (CPI) for All Urban Consumers for the San Francisco-Oakland-San Jose Area published by the United States Department of Labor, Bureau of Labor Statistics for February of that year.

Tentative Subdivision Map (five or more lots) Deposit
*$763.00 per lot fee is charged , in addition to the
Processing and administration of an application for a tentative subdivision map (five or more lots).

No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if application is withdrawn prior to the first Planning Commission hearing on the item.

This fee is an estimated amount and requires a funded deposit account to be set up with the City by the applicant. The City’s estimate is based upon an average allocation of the costs of personnel, services and supplies associated with the activities to complete the requested services.

Should these activities exceed the estimated fee below, the applicant will be invoiced by the City for additional monies due. At completion of the permit, a refund of any unused monies will be returned to the applicant who paid for the services.

Round down to the nearest dollar.
* In addition to the base fee, engineering time will be billed on an hourly basis. A deposit is required (PW-15)

Agenda Item #8.2:

Planning Division
FEE COST WORKSHEET NUMBER : PL-38
100-00000-000-30102
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Hours Rate
Salaries: Associate Planner 2.00 $ 57.64 $115.29
Total Salary $115.29
Salary Percent
Benefits: $115.29 44.28% $51.04
Operating Expenses: $115.29 24.08% $27.76
Overhead: $115.29 21.62% $24.93
Total $219.01
Previous Fee 2021: New Fee
Fee Effective 2023: $219.00
per application
% Change: New Fee
Tree Removal, Alteration, or Relocation
Processing of an application for a Tree Removal, Alteration, or Relocation Permit No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if application is withdrawn prior to approval.

This fee is based upon an average allocation of the costs of personnel, services and supplies associated with the activity.

Round down to the nearest dollar.

Agenda Item #8.2:

Planning Division
FEE COST WORKSHEET NUMBER : PL-07
100-00000-000-22920
SERVICE: Use Permit - Conditional - Major, Deposit
DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Per City of Sonoma Resolution 86-2018 Previous Fee 2021: $10,634.00 Establishing a Planning Cost-Based Fee Recovery System
Fee Effective 7/1/22: $11,187.00
per permit
% Change: 5.2%
Processing and administration of an application for a Major Use permit approval.

No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if application is withdrawn prior to any Planning Commission hearing on the item.

This fee is an estimated amount and requires a funded deposit account to be set up with the City by the applicant. The City’s estimate is based upon an average allocation of the costs of personnel, services and supplies associated with the activities to complete the requested services. Should these activities exceed the estimated fee below, the applicant will be invoiced by the City for additional monies due. At completion of the permit, a refund of any unused monies will be returned to the applicant who paid for the services.

Round down to the nearest dollar.

Pursuant to City Council Resolution 86-2018, the Finance Director is authorized and directed to adjust the above fee not later than July 1 of each year based on the change, if any, in the Consumer Price Index (CPI) for All Urban Consumers for the San Francisco-Oakland-San Jose Area published by the United States Department of Labor, Bureau of Labor Statistics for February of that year.

Agenda Item #8.2:

Planning Division
FEE COST WORKSHEET NUMBER : PL-05
100-00000-000-22920
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Per City of Sonoma Resolution 86-2018 Previous Fee 2021: $525.00 Establishing a Planning Cost-Based Fee Recovery System
Fee Effective 7/1/22: $552.00
per permit
% Change: 5.1%
Use Permit - Conditional, Temporary, Deposit
Processing and administration of an application for Temporary Use permit approval. (Note: this is typically an administrative action.)
No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if application is withdrawn prior to any Planning Commission hearing on the item.

This fee is an estimated amount and requires a funded deposit account to be set up with the City by the applicant. The City’s estimate is based upon an average allocation of the costs of personnel, services and supplies associated with the activities to complete the requested services. Should these activities exceed the estimated fee below, the applicant will be invoiced by the City for additional monies due. At completion of the permit, a refund of any unused monies will be returned to the applicant who paid for the services.

Round down to the nearest dollar.

Pursuant to City Council Resolution 86-2018, the Finance Director is authorized and directed to adjust the above fee not later than July 1 of each year based on the change, if any, in the Consumer Price Index (CPI) for All Urban Consumers for the San Francisco-Oakland-San Jose Area published by the United States Department of Labor, Bureau of Labor Statistics for February of that year.

Agenda Item #8.2:

Planning Division
FEE COST WORKSHEET NUMBER : PL-06
100-00000-000-22920
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Per City of Sonoma Resolution 86-2018 Previous Fee 2021: $1,995.00 Establishing a Planning Cost-Based Fee Recovery System
Fee Effective 7/1/22: $2,099.00
per permit
% Change: 5.2%
Use Permit/Exception - Minor, Deposit
Processing and administration of an application for Minor Use permit approval and Exceptions.

No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if application is withdrawn prior to any Planning Commission hearing on the item.

This fee is an estimated amount and requires a funded deposit account to be set up with the City by the applicant. The City’s estimate is based upon an average allocation of the costs of personnel, services and supplies associated with the activities to complete the requested services. Should these activities exceed the estimated fee below, the applicant will be invoiced by the City for additional monies due. At completion of the permit, a refund of any unused monies will be returned to the applicant who paid for the services.

Round down to the nearest dollar.

Pursuant to City Council Resolution 86-2018, the Finance Director is authorized and directed to adjust the above fee not later than July 1 of each year based on the change, if any, in the Consumer Price Index (CPI) for All Urban Consumers for the San Francisco-Oakland-San Jose Area published by the United States Department of Labor, Bureau of Labor Statistics for February of that year.

Agenda Item #8.2:

Planning Division
FEE COST WORKSHEET NUMBER : PL-08
100-00000-000-22920
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Per City of Sonoma Resolution 86-2018 Previous Fee 2021: $2,279.00 Establishing a Planning Cost-Based Fee Recovery System
Fee Effective 7/1/22: $2,398.00
per application
% Change: 5.2%
Variance, Deposit
Processing of an application for a Variance.

No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if application is withdrawn prior to any Planning Commission hearing on the item.

This fee is an estimated amount and requires a funded deposit account to be set up with the City by the applicant. The City’s estimate is based upon an average allocation of the costs of personnel, services and supplies associated with the activities to complete the requested services. Should these activities exceed the estimated fee below, the applicant will be invoiced by the City for additional monies due. At completion of the permit, a refund of any unused monies will be returned to the applicant who paid for the services.

Round down to the nearest dollar.

Pursuant to City Council Resolution 86-2018, the Finance Director is authorized and directed to adjust the above fee not later than July 1 of each year based on the change, if any, in the Consumer Price Index (CPI) for All Urban Consumers for the San Francisco-Oakland-San Jose Area published by the United States Department of Labor, Bureau of Labor Statistics for February of that year.

Agenda Item #8.2:

Planning Division
FEE COST WORKSHEET NUMBER : PL-37
100-00000-000-30102
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Hours Rate
Salaries: Associate Planner 18.75 $57.64 $1,080.82
Total Salary $1,080.82
Salary Percent
Benefits: $1,080.82 44.28% $478.54
Operating Expenses: $1,080.82 26.64% $287.90
Overhead: $1,080.82 21.62% $233.68
Publication Fee, postage and materials $7.00
Total $2,087.95
Previous Fee 2021: New Fee
Fee Effective 2023: $2,087.00
per permit
% Change: New Fee
Wine Tasting Use Permit
Processing of an application for an Wine Tasting Use permit.

No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if application is withdrawn prior to approval.

This fee is based upon an average allocation of the costs of personnel, services and supplies associated with the activity.

Round down to the nearest dollar.

Agenda Item #8.2:

Planning Division
FEE COST WORKSHEET NUMBER : PL-36
100-00000-000-30102
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Hours Rate
Salaries: Associate Planner 18.75 $57.64 $1,080.82
Total Salary $1,080.82
Salary Percent
Benefits: $1,080.82 44.28% $478.54
Operating Expenses: $1,080.82 26.64% $287.90
Overhead: $1,080.82 21.62% $233.68
Publication Fee, postage and materials $7.00
Total $2,087.95
Previous Fee 2021: New Fee
Fee Effective 2023: $2,087.00
per permit
% Change: New Fee
Wireless Telecommunications Permit
Processing of an application for wireless telecom permit is to add, relocate or modify a wireless facility to an existing utility pole or to add a new pole with a telecom facility.

No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if application is withdrawn prior to approval.

This fee is based upon an average allocation of the costs of personnel, services and supplies associated with the activity.

Round down to the nearest dollar.

Agenda Item #8.2:

Planning Division
FEE COST WORKSHEET NUMBER : PL-33
100-00000-000-30102
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

CALCULATION OF FEE
Per City of Sonoma Resolution 86-2018 Previous Fee 2021: $77.00 Establishing a Planning Cost-Based Fee Recovery System
Fee Effective 7/1/22: $81.00
per application
% Change: 5.2%
Zoning Permit
Processing of an application for a Zoning Permit.

No refund after application has been processed. Full refund minus calculated staff costs based on time expended between time of application and issuance of refund if application is withdrawn prior to approval.

This fee is based upon an average allocation of the costs of personnel, services and supplies associated with the activity.

Round down to the nearest dollar.

Pursuant to City Council Resolution 86-2018, the Finance Director is authorized and directed to adjust the above fee not later than July 1 of each year based on the change, if any, in the Consumer Price Index (CPI) for All Urban Consumers for the San Francisco-Oakland-San Jose Area published by the United States Department of Labor, Bureau of Labor Statistics for February of that year.

Agenda Item #8.2:

POLICE
FEES

Agenda Item #8.2:

Police Department Fee Summary Sheet
Fee Type Fee ID Previous
Adopted Fee
Current
Adopted Fee Change (%)
Animal Impound Fee PD-11 $60.00 $63.00 5.00%
Animal Impound Fee - Animal Brought by Public PD-09 $31.00 $26.00 -16.13% Animal-Drawn Vehicle Permit PD-07 $202.00 $219.00 8.42% Dog License
Altered PD-04 $25.00 $25.00 0.00%
Unaltered PD-04 $50.00 $50.00 0.00%
Senior Citizen (62 and older), Altered * PD-04 $10.00 $10.00 0.00% Senior Citizen (62 and older), Unaltered* PD-04 $25.00 $25.00 0.00% Late Penalty (Altered) PD-04 $15.00 $15.00 0.00%
Late Penalty (Unaltered) PD-04 $30.00 $30.00 0.00%
Duplicate / Transfer PD-04 $5.00 $5.00 0.00%
Dog Show Permit PD-06 $56.00 $47.00 -16.07%
Juvenile Diversion Fee PD-10 $297.00 $295.95 -0.36%
Kennel Fee Per Day PD-05 $56.00 $47.00 -16.07%
Letter of Public Convenience or Necessity PD-03 $250.00 $258.00 3.20% Owner surrender of animal PD-08 $75.00 $63.00 -16.00%
Police Department Hourly Rate PD-12 New fee $206.00 New fee Police Department Overtime Hourly Rate PD-13 New fee $310.00 New fee Residential Parking Permit PD-02 $10.00 $10.00 0.00%

Agenda Item #8.2:

Police Department
FEE COST WORKSHEET NUMBER : PD-11
100-00000-000-31503
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

SPECIAL NOTES:

CALCULATION OF FEE
Salary, Benefits and Police Department overhead: Community Service Officer 0.80 $54.34 $43.47 Total Salary $43.47
Salary Percent
Operating Expense $43.47 24.08% $10.47
City Overhead $43.47 21.62% $9.40
Total $63.34
Previous Fee 2021: $60.00
Fee Effective 2023: $63.00
Per animal surrendered
% Change: 5.00%
No refund available.

Animal Impound Fee
This fee is charged for animals picked up (impounded such as for running at large) by Police Department Staff. This fee is charged for the first day. After the first day, PD-05 Kennel Fee applies.

Fee is based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.

In addition to the fees specified, the owner will be responsible for any costs incurred by the City for contract service such as veternary services plus Standard Administrative Overhead (CA-09) shall apply. This fee includes the first 24 hours in the kennel. After the first day, the daily kennel fee applies.

Agenda Item #8.2:

Police Department
FEE COST WORKSHEET NUMBER : PD-09
100-00000-000-31503
SERVICE:

DESCRIPTION OF SERVICE:

REFUND POLICY:

PROCESS OF COSTING SERVICE:

SPECIAL NOTES:

CALCULATION OF FEE
Salary, Benefits and Police Department overhead: Community Service Officer 0.33 $54.34 $17.93 Total Salary $17.93
Salary Percent
Operating Expense $17.93 24.08% $4.32
City Overhead $17.93 21.62% $3.88
Total $26.13
Previous Fee 2021: $31.00
Fee Effective 2023: $26.00
Per animal surrendered
% Change: -16.13%
Animal Impound Fee - Animal Brought by Public
This fee is charged for animals brought into the Police Department by the public. This fee is charged to the owner of the animal for the first day.

After the first day, PD-05 Kennel Fee applies.

Fee is based upon allocation of the costs of personnel, services and supplies. Round down to the nearest dollar.

In addition to the fees specified, the owner will be responsible for any costs incurred by the City for contract service such as veterinary services plus Standard Administrative Overhead (CA-09) shall apply. This fee includes the first 24 hours in the kennel. After the first day, the daily kennel fee applies.

No refund available.