Agenda — Sonoma City Council, November 15, 2023 (part 1 of 2)

City Council:

Sandra Lowe, Mayor
John Gurney, Vice Mayor
Jack Ding
Patricia Farrar-Rivas
Ron Wellander
This meeting of the City Council will be conducted in person, and telephonically through Zoom. The City Council will attend the meeting in person. The public is encouraged to attend either in person or remotely through Zoom. The meetings will continue to be live streamed on the City’s CivicWeb Portal (sonomacity.civicweb.net) and YouTube Channel. Please see the agenda below for information on public participation.

REGULAR MEETING AGENDA

OF THE SONOMA CITY COUNCIL
City Council Chambers, 177 First Street West
Wednesday, November 15, 2023
https://us06web.zoom.us/j/84876986131
6:00 PM Regular Meeting
Be Courteous - TURN OFF your cell phones and watches while the meeting is in session.

The City Council may discuss and/or take action on any or all of the items listed on the agenda irrespective of how the items are described.

No new items will begin after 9:00pm unless a majority of the members present vote to allow the items to be heard.

Page
6:00 P.M. – REGULAR MEETING

CONVENE, CALL TO ORDER & PLEDGE OF ALLEGIANCE
ROLL CALL (Wellander, Ding, Farrar-Rivas, Gurney, Lowe)

PUBLIC PARTICIPATION USING ZOOM
Public Comment Process for ZOOM Attendance at Meetings

REPORT ON CLOSED SESSION

APPROVAL OF AGENDA

1. COMMENTS FROM THE PUBLIC
At this time, members of the public may comment on any item not appearing on the agenda. It is recommended that you keep your comments to three minutes or less. Under State Law, unless otherwise permitted under the Ralph M. Brown Act, the merits of the matters presented under this item cannot be discussed or acted upon by the City Council at this time. For items appearing on the agenda, the public will be invited to make comments at the time the item comes up for Council consideration. Upon being acknowledged by the Mayor, please step to the podium and speak into the microphone. Begin by stating and spelling your name.

2. MEETING DEDICATIONS

3. COUNCILMEMBERS’ REPORTS AND COMMENTS

3.1: Council Members can share any updates at this time, including but not limited to brief reports, comments, resignations, appointments, and reassignments.

Council Members are appointed to various local, county-wide and regional boards and committees. They also make direct appointments to various City commissions and committees. Please refer to our City Website for additional information.

4. CITY MANAGER COMMENTS AND ANNOUNCEMENTS

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5. CITY ATTORNEY COMMENTS

6. PRESENTATIONS

6.1: Proclamation Proclaiming November 12-18, 2023, as National Nurse Practitioner Week in the City of Sonoma

6.2: Presentation by the Sonoma Conservatory of Dance by Patty O’Reilly, Executive and Artistic Director

6.3: Presentation by the Himalayan Sherpa Club of Sonoma Regarding Summitting Mt K-2

7. CONSENT CALENDAR – CITY COUNCIL
All items listed on the Consent Calendar are considered to be routine and will be acted upon by a single motion. There will be no separate discussion of these items unless members of the Council or staff request specific items to be removed for separate action.

7.1: Waive further reading and Authorize Introduction and/or Adoption of Ordinances by Title Only. (Standard procedural action - no backup information provided)

7.2: Accept the Expenditure Report for the Month of October 2023 (Chuck McBride, Interim Finance Director)
RECOMMENDATION: Accept the report.

Agenda Report - Expenditures - October 2023 - Pdf
5 - 6

7.3: Receive Minutes from the Regular Meeting of November 1, 2023 (Rebekah Barr, MMC, City Clerk)
RECOMMENDATION: Receive the Minutes.

11.01.2023 Regular Meeting Minutes
7 - 8

7.4: Adopt a Resolution Approving Temporary Use of City Streets by Motiv Servicing for the Charles M. Schultz Sonoma County Airport Napa to Sonoma Wine Country Rosé 5K on Saturday, July 20, 2024, and Half Marathon on Sunday, July 21, 2024 (Lisa Janson, Senior Management Analyst) RECOMMENDATION: Adopt the Resolution.

Agenda Report - Napa to Sonoma Half Marathon Street Use - Pdf 9 - 49

7.5: Adopt a Resolution Authorizing the City Manager to Execute a Task Order in the Amount of $117,926.00 with GHD Inc. under their Master Service Agreement with the City for Design and Engineering Services for the Seventh Street West, W. Spain Street and Maple Street Rehabilitation Project and Various Streets Slurry Seal (Mike Berger, Public Works Director/City Engineer) RECOMMENDATION: Adopt the Resolution.

Agenda Report - Task Order Design Engineer Services - Street Rehab Project - Pdf
50 - 61

7.6: Adopt a Resolution Taking an Official Position Supporting “THE IMPROVED

AND ENHANCED LOCAL FIRE PROTECTION, PARAMEDIC SERVICES
AND DISASTER RESPONSE INITIATIVE”, Measure on the March 5, 2024, Sonoma County Ballot (Steve Akre, Fire Chief)
RECOMMENDATION: Adopt the Resolution.

Agenda Report - Support for Fire Tax Measure - Pdf
62 - 64

7.7: Adopt a Resolution Authorizing the City Manager to Execute a Contract in the Amount of $23,500.00 with Peterson Mechanical Inc. for HVAC Services at the 65 - 81

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City of Sonoma’s Fire Station No.1 (Mike Berger, Public Works Director/City Engineer)
RECOMMENDATION: Adopt the Resolution.

Agenda Report - Contract with Peterson Mechanical Inc. - Pdf

8. PUBLIC HEARING

9. REGULAR CALENDAR – CITY COUNCIL
(Matters requiring discussion and/or action by the City Council)

9.1: Resolution Appropriating $120,000 from Unallocated General Fund Reserves and Authorizing the City Manager to Execute Expenditures for the Placement of 100 Additional Columbaria Units at Mountain and Veterans' Cemeteries, Approval of the Proposed 2023-24 Cemetery Price Lists and Authorization for the City Manager to Outsource Burial Contractor Services (David Guhin, City Manager)
RECOMMENDATION: Adopt the Resolution appropriating $120,000 from unallocated General Fund Reserves and authorizing the City Manager to execute expenditures for the placement of 100 additional Columbaria Units at Mountain and Veterans' Cemeteries, approval of the proposed 2023-24 Cemetery Price Lists and authorization for the City Manager to outsource burial contractor services.

Agenda Report - City Cemetery Action Plan Update & Approvals - Pdf 82 - 95

9.2: Traffic Safety Committee Recommendation of Installation of Speed Management Measures on East Napa Street at Fifth Street East (Mike Berger, Public Works Director/City Engineer)
RECOMMENDATION: Provide direction regarding the Traffic Safety Committee's recommendation to install offset speed tables to the east of the intersection on E. Napa Street and Fifth Street E to promote traffic calming.

Additionally, provide direction on how to address future requests for similar traffic calming measures including priority, criteria development and funding.

Agenda Report - Speed Management Measures on East Napa Street at Fifth Street East - Pdf
96 - 205

9.3: Implementation of Emergency Warming Center in Response to Extreme Weather Events Including:
• Operational Policy to Ensure Efficiency and Consistency, and a • Resolution Terminating the Agreement Between Sonoma Overnight Support to Run the City's Emergency Shelter, and
• Authorizing the City Manager to Enter into an Agreement With a Third- Party to Operate the Emergency Shelter When Triggered by the Extreme Weather Operational Policy, and
• Increase Emergency Funding for Extreme Weather Events (Lisa Janson, Senior Management Analyst)
RECOMMENDATION: It is recommended by City Staff that the City Council, by resolution: 1) adopt the City of Sonoma Emergency Warming Center Activation Guidelines for the 2023-2024 Winter Season; 2) terminate the agreement between the Community Development Agency and successor agency and Sonoma Overnight Support to Provide Management Services for 206 - 222

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an Emergency Shelter Program; 3) provide additional funding for the set up and repair of the emergency shelter for a total not-to-exceed amount of $25,000 for operations of the emergency shelter in response to extreme weather conditions; and 4) authorize the City Manager to execute a service agreement with a third party entity to operate the emergency shelter with a not to exceed $33,000.

Agenda Report - Adoption of Extreme Weather Policy - Pdf

10. ADJOURNMENT
I do hereby certify that a copy of the foregoing agenda was posted as legally required. Rebekah Barr, MMC, City Clerk/Executive Assistant.
*********************************************************************************************************************************** Copies of all staff reports and documents subject to disclosure that relate to any item of business referred to on the agenda are normally available for public inspection the Wednesday before each regularly scheduled meeting at City Hall, located at No. 1 The Plaza, Sonoma CA. Any documents subject to disclosure that are provided to all, or a majority of all, of the members of the City Council regarding any item on this agenda after the agenda has been distributed will be made available for inspection at the City Clerk’s office, No. 1 The Plaza, Sonoma CA during regular business hours.

If you challenge the action of the City Council in court, you may be limited to raising only those issues you or someone else raised at the public hearing described on the agenda, or in written correspondence delivered to the City Clerk, at or prior to the public hearing.

The City Council may discuss and/or take action on any or all of the items listed on the agenda irrespective of how the items are described.

APPOINTMENTS TO COMMITTEES: The Council may establish and make appointments to a Council committee (made up of two Council Members) with respect to any item appearing on this agenda.

CLOSED SESSION: If action is taken during a Closed Session meeting which is required to be reported out at this meeting, the Council will return to Open Session and report out immediately. However, if the Council is unable dato do so due to time constraints, it will report out at the immediately following Regular Council Meeting under "REPORT ON CLOSED SESSION".

MOTION FOR RECONSIDERATION: A Council Member voting with the majority on any item appearing on this agenda may move for reconsideration of that vote provided the motion is in conformance with the rules adopted by the Council governing such motions.

In accordance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk (707) 933-2216. Notification 48-hours before the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

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City of Sonoma
Agenda Item Summary
Meeting: City Council - 15 Nov 2023
Department
Finance
Staff Contact
Chuck McBride, Interim Finance Director
Agenda Item Title
Accept the Expenditure Report for the Month of October 2023 Summary
The attached report shows disbursements for the month of October 2023. This is a new format that was introduced to the Finance Committee at the September meeting.

A detailed list of disbursements is available on the City's website and can be accessed at the link indicated on the report.

Recommended Council Action
Accept the report.

Alternative Actions
Council discretion.

Financial Impact
Monthly Payables Report, October 2023.

Environmental Review Status
Environmental Impact Report
Negative Declaration
Exempt
Not Applicable
Approved/Certified
No Action Required
Action Requested
Attachments
Disbursement Report - Oct 2023
Agenda Item #7.2:

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DISBURSEMENT REPORT October 2023
Year to Date Monthly Year to Date Annual Percent of
Fund Revenue Expenditure Expenditure Budget Budget
General Fund 30000 4,096,807 24,256,842 17%
City Council 41001 9,036 44,257 153,023 29%
City Clerk 41002 18,413 154,024 393,433 39%
City Manager 41003 78,843 499,095 1,314,858 38%
Finance 41004 35,212 261,512 801,131 33%
City Atorney 41005 54,055 60,668 337,914 18%
Police 42101 649,105 1,336,309 6,499,239 21%
Fire 42201 574,331 2,866,467 7,789,458 37%
Public Works - Admin 43020 73,847 200,991 536,512 37%
Public Works - Streets 43022 94,637 402,318 1,081,664 37% Public Works - Parks 43023 82,744 510,144 1,428,277 36% Planning 43030 119,914 431,541 1,270,847 34%
Building 43040 54,035 384,467 1,019,840 38%
Community Activities 43101 57,423 333,988 930,926 36%
Successor Agency 43199 4,760 39,430 205,251 19%
Non-Departmental 43200 56,828 218,487 771,335 28%
Emergency Response 43201 120 4,928 - 0%
Transfers - - 833,749 0%
Total Gen Fund Exp 1,963,303 7,748,626 25,367,457 31%
Other Funds
Public Education & Gov 202 10,532 - - 59,061 0%
Abandoned Vehicle 240 - 3,156 5,092 - 0%
Streets/Transpor/Drain 301 4,629 1,096,816 1,505,584 3,470,610 43% Gas Tax 302 84,355 17,566 75,483 510,000 15%
SB-1Road Maint 303 45,470 - - 350,000 0%
Parks & Facilities 304 - 13,894 13,894 85,000 16%
Parks Measure M 315 42,065 - - 157,000 0%
Prop 68 Parks 316 - 4,116 4,116 185,015 2%
Successor Agency 391 - 126,932 187,801 2,630,651 7%
CREBS 495 - - 41,749 41,749 100%
Cemeteries 501 58,534 26,902 131,440 509,532 26%
Cemetery Endowment 504 12,600 - - 50,000 0%
Water Utility 510 2,792,602 576,550 1,693,492 6,555,949 26% Water CIP 512 740 13,959 32,689 400,000 8%
Mgmt Information Srvcs 601 160,991 14,533 104,109 542,393 19% Vehicle Replacement 603 107,930 113,843 311,168 536,000 58% Bulding Maintenance 610 101,460 - - 305,000 0%
Grants Restricted 630 1,253,719 - - - 0%
Housing Trust 732 3,663 - - 0%
IGT 796 - - 77,429 440,000 18%
SVFRA Operations 798 27,884 503 2,207 - 0%
TOTAL 8,803,979 3,972,073 11,934,879 42,195,417 28%
Monthly disbursement detail reports can be found at www.sonomacity.org/financial-documents Agenda Item #7.2:

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City Council:

Sandra Lowe, Mayor
John Gurney, Vice Mayor
Jack Ding
Patricia Farrar-Rivas
Ron Wellander

REGULAR MEETING MINUTES

OF THE SONOMA CITY COUNCIL
City Council Chambers
177 First Street West
Wednesday, November 1, 2023

6:00 PM Regular Meeting
6:00 P.M. – REGULAR MEETING

CONVENE, CALL TO ORDER, & PLEDGE OF ALLEGIANCE
Mayor Lowe called the meeting to order at 6:00 p.m.

PUBLIC COMMENT PROCESS FOR ZOOM ATTENDANCE AT MEETINGS
Public Comment Process for ZOOM Attendance at Meetings

ROLL CALL
PRESENT: Vice Mayor Gurney, Council Member Farrar-Rivas, Council Member Wellander, Council Member Ding, and Mayor Lowe

REPORT ON CLOSED SESSION
There was no Closed Session held.

APPROVAL OF AGENDA
Motion by Council Member Farrar-Rivas, seconded by Council Member Ding, to approve the agenda as presented. Motion carried unanimously.

1. COMMENTS FROM THE PUBLIC
Public Comment was moved to the end of the meeting after several callers attempted to give hate speech comments.

2. MEETING DEDICATIONS
Council Member Farrar-Rivas dedicated the meeting to Charles “Chuck” Young. Mayor Lowe delivered a land acknowledgment statement recognizing Native American History Month.

3. COUNCIL MEMBERS’ REPORTS AND COMMENTS
Council Member Ding attended a Zero Waste Sonoma meeting on October 19, 2023.

Council Member Farrar-Rivas attended a Sonoma Valley Citizens Advisory Commission meeting on October 25, 2023. Council Member Farrar-Rivas also attended a Climate Mayors General meeting, on behalf of Maylor Lowe, on October 31, 2023, as well as a Local Aging and Disability Action Planning kick-off meeting. Council Member Farrar-Rivas appointed Micaelia Randolph to the Design Review and Historic Preservation Commission as her direct appointee.

Council Member Wellander attended a prefabricated box factory tour at Mare Island, along with Council Member Farrar-Rivas and City Manager Guhin on October 25, 2023. In addition to the tour, Council Member Wellander attended a Continuum of Care Board meeting on October 25, 2023. Lastly, he attended a Groundwater Sustainability Committee meeting on October 30, 2023.

Mayor Lowe, along with her fellow Council Members, attended a Mayors and Councilmembers Legislative Committee meeting, which the City of Sonoma hosted in the Council Chambers on October 20, 2023. Mayor Lowe was honored to be invited by the Sherpa Club to their Award Ceremony. During the ceremony, four brothers were recognized after flying the California State flag on top of Mount Everest. Mayor Lowe also attended a Local Agency Formation Commission meeting on November 1, 2023.

4. CITY MANAGER COMMENTS AND ANNOUNCEMENTS
City Manager Guhin provided an update on the two automated external defibrillators (AEDs) being installed in Sonoma Plaza. Mr. Guhin also reminded the Council and the public that the first General Plan Kick-Off Community Input meeting will be held tomorrow, November 2, 2023, at the Vintage House starting at 6 p.m. There is also another community meeting scheduled for November 13, 2023. In addition, there will be other opportunities for the community to provide input as well. Mr. Guhin provided an update regarding the clean-up efforts at each City cemetery. The City will host another clean-up day this Saturday, 11/4/23, at the Veterans Cemetery starting at 9 a.m. Mr. Guhin provided an update regarding the Chase Street Bridge Project. Mr. Guhin also highlighted the fact that there has been a new blinking stop sign installed on Andrieux Street, and Public Works will be installing more around the City in the near future. Lastly, the City will host a Poster Open House at the Council Chambers starting at 4 p.m. on November 7, 2023, to allow the Agenda Item #7.3:

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public an opportunity to enjoy the annual Vintage Festival posters.

5. CITY ATTORNEY COMMENTS
None.

6. PRESENTATIONS
Item 6.1: Recognition of Nick Moline & Charles Mutscheller for their Distinguished Service to the City of Sonoma (Mike Berger, Public Works Director/City Engineer) Item 6.2: Recognition of Deputy Justin Clayton and Deputy Carson Schilling in Honor of their Receiving the Medal of Valor Award from the California State Sheriffs' Association (Brandon Cutting, Police Chief)
Item 6.3: Presentation on the Proposed Improved and Enhanced Local Fire Protection, Paramedic Services, and Disaster Response Initiative and Sales Tax Petition (Steve Akre, Fire Chief)

7. CONSENT CALENDAR – CITY COUNCIL
Motion by Council Member Ding, seconded by Vice Mayor Gurney, to approve the Consent Calendar as presented. Motion carried unanimously.

Item 7.1: Waive further reading and Authorize Introduction and/or Adoption of Ordinances by Title Only. (Standard procedural action - no backup information provided)
Item 7.2: Receive Minutes of the Regular Meeting of October 18, 2023 (Rebekah Barr, MMC, City Clerk)
Action: Minutes were received.

Item 7.3: Adopt a Resolution Cancelling the Regular Meeting Scheduled for December 4, 2023, and Scheduling a Regular Meeting on December 6, 2023 (Rebekah Barr, MMC, City Clerk)
Action: Adopted as Resolution #69-2023.

Item 7.4: Adopt an Ordinance Adding Chapter 9.93 to Title 9 of the Sonoma Municipal Code Regulating the Safe and Secure Storage of Firearms (Brandon Cutting, Police Chief)
Action: Adopted as Ordinance #07-2023.

8. PUBLIC HEARING
None.

9. REGULAR CALENDAR – CITY COUNCIL
Item 9.1: Update on Pacific Gas & Electric Company’s Potter Valley Project and Support for Inclusion of Proposal in the Draft License Surrender Application for the Potter Valley Project (David Guhin, City Manager and Mike Berger, Public Works Director/City Engineer)
Action: Update was received, and Council approved a Support for Inclusion of Proposal in the Draft License Surrender Application for the Potter Valley Project.

Public Comment: Fred Allebach
Mayor Lowe called for a recess at 8:02 p.m.; Council reconvened at 8:10 p.m.

Public Comment: Tom Conlon.

Motion by Vice Mayor Gurney, seconded by Council Member Farrar-Rivas, to approve Council Member Wellander to sign the Support for Inclusion of Proposal in the Draft License Surrender Application for the Potter Valley Project. Motion carried unanimously.

General Public Comment was re-opened with multiple callers attempting to make hate speech comments.

10. ADJOURNMENT
Mayor Lowe adjourned the meeting at 8:26 p.m.

I HEREBY CERTIFY that the foregoing minutes were duly and regularly adopted at a regular meeting of the Sonoma City Council on the 15th day of November 2023. ___________________________________
Rebekah Barr, MMC, City Clerk
Agenda Item #7.3:

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City of Sonoma
Agenda Item Summary
Meeting: City Council - 15 Nov 2023
Department
Administration
Staff Contact
Lisa Janson, Senior Management Analyst
Agenda Item Title
Adopt a Resolution Approving Temporary Use of City Streets by Motiv Servicing for the Charles M. Schultz Sonoma County Airport Napa to Sonoma Wine Country Rosé 5K on Saturday, July 20, 2024, and Half Marathon on Sunday, July 21, 2024 Summary
2024 will be the 19th annual running of the Napa to Sonoma Half Marathon and 5th year of the Rosé 5K run and the Health and Wellness Expo on the Saturday prior to the annual Sonoma to Napa Wine County Half Marathon. Like previous years Motiv Servicing has submitted a Plaza Use Application and is proposing the same schedule of events. The Plaza Use Agreement is attached for reference. The Special Events Committee, which is comprised of members from Sonoma Police Department, Sonoma Valley Fire District, and City Staff, has reviewed the Plaza Use and Street Use Applications (see attachment), have met with the event organizer/applicant and discussed the list of proposed conditions of use.

The event organizer is requesting a staged move-in on the Sonoma Plaza which will begin on Friday, July 19, 2024. The goal is to be set and ready by 7:00 AM on Saturday, July 20, 2024, for the start of the Rosé 5K. City staff works with the event organizers on the move-in to ensure public access to City Hall. During both event days, there will be vendors onsite at the Plaza that fit the core themes of health and wellness.

Charles M. Schultz Sonoma County Airport is a naming sponsor of the event, and Motiv Servicing promotes the event as the Charles M. Schultz Sonoma County Airport Napa to Sonoma Wine County Half Marathon. This is a for-profit event and as such, per the City of Sonoma's Special Events Policy must donate ten percent of gross revenue to local Sonoma Valley non-profits. In 2023, Motiv made a total of $79,108 in donations to these non-profits.

The event organizer works closely with both the Sonoma Valley Chamber of Commerce and the Sonoma Valley Visitors Bureau to ensure that our local businesses are aware of the event, staffed appropriately, and are offered opportunities to participate in the event. In 2024, the event organizer will continue to build on their working relationship with both organizations to ensure that the local businesses have an opportunity to market and sell to the event participants. Motiv will continue to partner with Sonoma Valley Vintners and Growers Alliance to ensure local winery participation in the wine-tasting portion of the event.

For Council Consideration
Motiv Servicing is requesting use of City Streets including those that encroach on State Hwy 12 for their two-day event on the weekend of July 20-21, 2024. The event organizer is requesting the same race routes they have used in previous years. The Rosé 5K starts at 8:00 AM and all runners are off the roads and roads re-opened by 9:30 AM. Motiv has had the same half marathon route since 2018 with roads closing within City limits at 7:00 AM and reopening at 11 AM. The half marathon on Sunday, July 21, 2024, will enter city limits at East Agenda Item #7.4:

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Napa Street and will end in the Historic Sonoma Plaza. Route maps are attached to the staff report and include legends that identify road closures, staffing and detours.

The City did not receive complaints pertaining to the use of City streets in 2023. The event organizer coordinates the use of County roads/streets through Sonoma County permitting and the City didn't receive any reports of complaints from the County. To be good community members the Special Events Committee (SEC) has encouraged the event organizer to post additional signage including community messaging signs (CMS) for both the 5k race and the half marathon on streets and roads within and outside of City limits, these locations can be seen on the attached maps. Motiv Servicing will need to work with Sonoma County to ensure those residents that are affected by the road usage in the County are notified in advance of the event.

Motiv Servicing has requested temporary use of city streets for the Charles M. Schultz Sonoma County Airport Napa to Sonoma Wine Country Rosé 5K and Half Marathon as follows:

Saturday, July 20, 2024, Motiv Servicing has requested temporary use of city streets for the Charles M. Schultz Napa to Sonoma Wine Country Rosé 5K course.

Residents south of East Spain Street will also receive notification and will have full access out of the neighborhood during the race. The business notification can be done utilizing the same notification letter for the half marathon with a special callout for the Rosé 5K. Additional signage to be placed on Gehricke Road, Lovall Valley Road and Brazil Streets to address those areas outside of City limits.

2. Closure of East Napa Street between the Plaza Horseshoe and 1st Street East (westbound lane). Barricades and police officers will be posted at 1st Street East and East Napa Street to ensure that drivers are adhering to the street closures. There will be signs on 1st Street East notifying drivers of the street closure ahead at East Napa Street between 5:00 AM-10:00 AM, as well as police and or CHP will be required to be stationed at Broadway and Napa Street to ensure traffic is following the closures. An additional CMS board will be placed on Broadway near MacArthur Street to ensure traffic is aware of the potential traffic congestion at the corner of Broadway and Napa Street.

3. Closure of 1st Street East (both lanes) between East Spain Street and East Napa Street for the start of the race from 7:30 AM-9:30 AM. Police and or a professional security firm will need to be hired to handle the intermittent closures at the corners of 1st Street East and East Spain Street and 1st Street West and West Spain Street.

Spain Street will be closed between 1st Street East and 1st Street West between 7:30am-9:00am.

4. There will be intermittent closures of City streets as the race leaves the downtown, turns down East Spain Street heading east and proceeds to make a left on 4th Street East, right on Lovall Valley Rd, left to Gehricke Rd, into the Ravenswood parking lot where runners will turn around and head back making a right on Brazil Street, left on 4th Street East, left on Greve Lane, right on Wilken Way, right on Lovall Valley Road and proceed to run on the bike path between 4th Street East to 2nd Street East. The runners will exit the bike path at 1st Street East headed south and a right onto East Napa Street into the finish line located on East Napa Street. The race route will have Agenda Item #7.4:

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intermittent closures, to be coordinated based on the presence of runners between 8:00 AM-9:30 AM. Street marshaling by Motiv Servicing, Sonoma Marshals and volunteers.

5. This year Motiv has requested increasing the participants of the 5K to 2,000 with segmented start times to help spread out the runners on the course and the starting line. The SEC has recommended additional road closures, full closure of 1st Street East between Spain and Napa Street, and additional police services. The SEC will meet with Motiv Servicing in early May 2024 to go over any additional requirements that could be needed based on increased attendance.

Sunday, July 21, 2024, Motiv Servicing has requested temporary use of city streets for the Napa to Sonoma Wine Country Half Marathon as follows:

1. The applicant will be responsible for providing notice and detour routes to all residents and businesses affected by street closures in the affected areas 10 days in advance.

This includes residents north and south of East Napa Street. Residents will also receive notification and will have full access out of the neighborhood during the race.

The event organizer is being asked to add a Community Message Sign (CMS) to the intersection at Broadway and East MacArthur a week prior to the event to notify residents of the upcoming event and closures.
a. East Napa Street between Broadway and First Street East 6:30 AM until 11:00 AM b. East Napa Street between 1st Street East and City Limits (one house East of 6th Street East) from 7:45 AM to 11:00 AM.

2. Closure of East Napa Street between Broadway and First Street East from 6:30 AM until 11:00 AM. Barricades and police officers and or CHP will be posted at Broadway to ensure that drivers are adhering to the street closures and detours.

3. Closure of both lanes of East Napa between 1st Street East and City Limit between 7:45 AM until 11:00 AM on Sunday, July 21, 2024. Road will be coned down the middle with runners running down the westbound lane. The north side of East Napa Street will be posted “No Parking” during the closure time. The east bound lane will be used by affected residents of Napa Street who need to leave their homes and emergency access vehicles only.

4. CHP to manage the intersection at 7th Street East and East Napa Street.

5. Applicant will be required to hire a professional traffic safety entity to assist with all detours within City limits. The traffic safety entity will provide all signs necessary to alert the neighbors in advance of the event about the upcoming traffic delays and provide flaggers and detour support during the race.

6. By 11:00 AM East Napa Street between 1st Street East and 7th Street East will completely re-open. A crossing guard will be in place to help the remaining runners cross at 1st Street East at East Napa Street. By 11:00 AM all runners and walkers left on the course will be instructed that they need to move to the sidewalk and that the streets are open to vehicles. The finish lane, located on East Napa Street in between Broadway and 1st Street East, takes 10-15 minutes to move the structure out of the street. It is staged in the parking spaces adjacent to the Plaza and will be disassembled not interfering with traffic.

Agenda Item #7.4:

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7. Applicant to reach out to the CHP and the Sonoma Police Department for assistance with course management. Independent contracts with each entity are necessary.

8. Applicant to notify Shell Vista Fire and SVFRA with the race route and times.

9. Access to the alley behind Basque Boulangerie will remain accessible until 7:45 AM each morning.

10. East-bound lane of East Napa will remain open only to residents who live on East Napa street to exit the neighborhood heading East. Flaggers located at East Napa Street and 5th Street East, Patten Street and 1st Street East, Patten Street and 2nd Street East, Patten Street and 3rd Street East, Patten Street and 4th Street East, Patten Street and 5th Street East will direct cars back to Broadway, where they will be able to travel in either direction.

11. Professional traffic safety entity will be positioned at 2nd Street East and East Napa Street and 2nd Street east and East Spain Street. Any cars approaching from the North will be directed to East Spain Street to travel west or to Lovall Valley Road to 7th Street East to travel East towards Napa.

12. Professional traffic safety entity will be positioned at 4th Street East and East Napa Street and 4th Street East and East Spain Street. Any cars approaching from the North will be directed on Spain Street to 2nd Street West to access West Napa Street where they can make a left on Broadway to travel South.

13. Sonoma Police officers and or hired security will be positioned at 1st Street East and East Spain Street and 1st Street East and East Napa Street to ensure no thru traffic enters 1st St. East (open for parking and local business access during the race).

14. Water Station #7 will be located on 7th St East in front of Sonoma Garden Park.

Members of the Special Events Committee have met with the Event Organizer and reviewed the above proposal, at which time they identified recommended conditions of approval that have been incorporated in the attached resolution. Based on the revised special events policy adopted on September 15, 2022, the City Manager has reviewed the Plaza Use Application and the above conditions and has approved the use based on City Councils final approval of the requested street use.

Recommended Council Action
Adopt a Resolution approving the use of City streets for the Motiv Servicing Charles M. Schultz Sonoma County Airport Napa to Sonoma Wine Country Half Marathon and Rose 5K which includes the conditions recommended by the Special Events Committee.

Alternative Actions
City Council discretion.

Financial Impact
The applicant is responsible for all fees associated with the closure of the streets.

Agenda Item #7.4:

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Environmental Review Status
Environmental Impact Report
Negative Declaration
Exempt
X Not Applicable
Approved/Certified
No Action Required
Action Requested
Attachments
Street Closure Resolution
Motiv Servicing Street Use Permit 2024
CC:

Natalia Mendez, Motiv Servicing
Agenda Item #7.4:

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City of Sonoma
RESOLUTION # _____ - 2023

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SONOMA APPROVING

AND CONSENTING TO THE USE OF CITY STREETS BY MOTIV SERVICING FOR THE CHARLES M. SCHULTZ SONOMA COUNTY AIRPORT CHARLES M. SCHULTZ SONOMA COUNTY AIRPORT NAPA TO SONOMA WINE COUNTRY ROSE 5K AND HALF-MARATHON ON SATURDAY AND SUNDAY, JULY 20 and 21, 2024 WHEREAS, Motiv Servicing has submitted a street use application to conduct the Charles M. Schultz Sonoma County Airport Charles M. Schultz Sonoma County Airport Napa to Sonoma Wine Country Rose 5K and Half Marathon, which will involve use of city streets; and
WHEREAS, the Charles M. Schultz Sonoma County Airport Charles M. Schultz Sonoma County Airport Napa to Sonoma Wine Country Half Marathon will temporarily impede and restrict the free passage of traffic over city streets on July 20, 2024 between the hours of 5:00AM and 10:00AM and on July 21, 2024 between the hours of 6:30AM and 11:00AM; and
WHEREAS, the Special Events Committee (comprised of members of City of Sonoma Police Department, Sonoma Valley Fire District, and City Staff) have identified and recommended conditions of approval for the use of City streets which are detailed in attached Exhibit A; and
WHEREAS, the application for the use of city streets was brought forward to the City Council at its meeting of November 15, 2023.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Sonoma as follows:

1. The City Council approves and consents to the street closure associated with the proposed Charles M. Shultz Sonoma County Airport Wine Country Rose 5K and Half Marathon upon terms and conditions deemed appropriate and necessary by the State of California and Department of Transportation.

2. The approval of the street closures are subject to the conditions and limitations as detailed in Exhibit A, along with the following:
a. Applicant shall work with Sonoma Police Department and California Highway Patrol as soon as possible to finalize traffic control plan and contract with the Sonoma Police Department/ Sonoma County Sheriff’s Department for services as required.
b. Applicant shall provide a written request for special barricading to the Public Works Department at least thirty days prior to the event and meet with the City’s Street Supervisor, Police Dept and Senior Management Analyst.

Agenda Item #7.4:

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c. Applicant shall comply with City of Sonoma standard insurance requirements.
d. The applicant is required to reimburse the City for additional personnel costs incurred as a result of this event.

PASSED, APPROVED AND ADOPTED 15th day of November 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________________
Sandra Lowe, Mayor
ATTEST:
___________________________________
Rebekah Barr, MMC, City Clerk
Agenda Item #7.4:

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EXHIBIT A
CHARLES M. SCHULTZ SONOMA COUNTY AIRPORT WINE COUNTRY MARATHON

CONDITIONS OF APPROVAL
Motiv Servicing has requested temporary use of city streets for the Charles M. Schultz Sonoma County Airport Napa to Sonoma Wine Country Rosé 5K and Half Marathon and the Special Events Committees Conditions of Approval are as follows:

Recommendation of the Special Events Committee (comprised of Sonoma Police Department, Sonoma Valley Fire District representatives, Public Works Street Supervisor and Parks Supervisor and the City’s Senior Management Analyst/Special Events Manager): Approve the street use application subject to the conditions of approval below.

Saturday, July 20, 2024, Motiv Servicing has requested temporary use of city streets for the Charles M. Schultz Napa to Sonoma Wine Country Rosé 5K course.

Additional signage to be placed on Gehricke Road, Lovall Valley Road and Brazil Streets to address those areas outside of City limits.

Agenda Item #7.4:

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5. This year Motiv has requested increasing the participants of the 5K to 2,000 with segmented start times to help spread out the runners on the course and the starting line.

The SEC has recommended additional road closures, full closure of 1st Street East between Spain and Napa Street, and additional police services. The SEC will meet with Motiv Servicing in early May 2024 to go over any additional requirements that could be needed based on increased attendance.

Sunday, July 21, 2024, Motiv Servicing has requested temporary use of city streets for the Napa to Sonoma Wine Country Half Marathon as follows:

1. The applicant will be responsible for providing notice and detour routes to all residents and businesses affected by street closures in the affected areas 10 days in advance.

This includes residents north and south of East Napa Street. Residents will also receive notification and will have full access out of the neighborhood during the race. The event organizer is being asked to add a Community Message Sign (CMS) to the intersection at Broadway and East MacArthur a week prior to the event to notify residents of the upcoming event and closures.
a. East Napa Street between Broadway and First Street East 6:30 AM until 11:00 AM b. East Napa Street between 1st Street East and City Limits (one house East of 6th Street East) from 7:45 AM to 11:00 AM.

4. CHP to manage the intersection at 7th Street East and East Napa Street.

7. Applicant to reach out to the CHP and the Sonoma Police Department for assistance with course management. Independent contracts with each entity are necessary.

Agenda Item #7.4:

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8. Applicant to notify Shell Vista Fire and SVFRA with the race route and times.

9. Access to the alley behind Basque Boulangerie will remain accessible until 7:45 AM each morning.

14. Water Station #7 will be located on 7th St East in front of Sonoma Garden Park.

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11/8/23, 3:46 PM
City of Sonoma, CA
PLUA-23-27
Plaza Use Application
Status: Active
Submitted On: 10/23/2023
No location
Event Details — Intake Review
PLUA—23-27
Primary Location
11/8/2023
Applicant
,0, NATALIAMENDEZ
J 858-226-5459
a [email protected]
? 4035 Mississippi St
4 San Diego, CA92104
Complete this section during intake Review Step
Event Size
A SmallEvent
[3
Attendance
8 Greater than 2500
1:]
Event Type
E Private Event
D
A Large Event
in Lessthan 2500
U
E ForProfit
Agenda Item #7.4:

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H NonProfit
[3
Review/Approval Level
A Senior Management Analyst E SECReviewis necessary 0
No signature
:9 CityCouncilApprovalRequired9
Parks Supervisor Review & Development of Preliminary Conditions of Approval
BiEventOrganizer is required to hire a 0
professional sorting company to properly
dispose of waste generated bytheir event (To
be printed on Conditionsof Approvalif boxis
checked).

E Parks- Additional(nonstandard) ConditionsofApproval(to be printed on COADocumentissued) 9

1. Event organizer needs to minimize the use of forklifts on lawn for the set up of tents.

2. Organizer is responsible for ordering a minimum of 25 porta—potties and 9 hand washingstations.
in Based on attendance additionalsanitation 9 1%Numberof Porta Potties Required services are required, this includes hand ‘
. . . 25 washing stations and porta—potties
Agenda Item #7.4:

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E Numberof HandWashing Stations Required9 B OneADAPortabletoilet needs to be onsite. 0 9 Streets Supervisor Review & Development of Preliminary Conditions of Approval
A is a Caltrans encroachmentpermitrequired 0
for the requestedstreet use?
Yes
Agenda Item #7.4:

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H Streets - Additional(nonstandard)ConditionsofApproval(to be printed on COADocumentissued) 0 Motiv Servicing has requested temporary use of city streets for the Charles M.

Schultz Sonoma County Airport Napa to Sonoma Wine Country Rose 5K and Half Marathon as follows:

Saturday, July 20, 2024, Motiv Servicing has requested temporary use of city streets for the Charles M. Schultz Napa to Sonoma Wine Country Rosé 5K course.

1. Event Organizer willprovide notice of the 5K race and temporary impediment of free passage of the traffic along the 5K run route to all businesses and residents no later than 10 days prior to the event. This includes residents North of East Spain Street. Residents South of East Spain Street willalso receive notification and willhave full access out of the neighborhood during the race. The business notification can be done utilizing the same notification letter for the half marathon with a special cailout for the Rosé 5K.Additionalsignage to be placed on Gehricke Road, LovallValley Road and Brazil Streets to address those areas outside of City limits.
. Closure of East Napa Street between Plaza Horseshoe and 1st Street East (westbound lane). Barricades and Police Officers willbe posted at 1st Street East and East Napa Street to ensure that drivers are adhering to the street closures. There willbe signs on 1st Street East notifying drivers of the'street closure ahead at East Napa Street between 5:00 AM—lO:OOAM, as well as Police and or CHP willbe required to be stationed at Broadway and Napa Street to ensure that the traffic is following the closures. AdditionalCMS board willbe placed on Broadway nearMacArthurto ensure traffic is aware of the potential traffic congestion at the corner of Broadway and Napa Street. . Closure of 1st Street East (both Lanes) between East Spain Street and East Napa Street for the start of the race from 7:30 AM—9:3OAM.Police and or a professional security firm willneed to be hired to handle the intermittent closures at the corners of 1st Street East and East Spain Street and 1st Street West and West Spain Street. Spain Street willbe closed between 1st Street East and 1st Street West between 7:30am-9:OOam.
. There willbe intermittent closures of City streets as the race leaves the downtown turns down East Spain Street heading east and proceeds to make a left on 4th Street East, right on LovallValley Rd, left to Gehricke Rd, into the Ravenswood parking lot where runners willturn around and head back making a right on BrazilStreet, left on 4th Street East, left on Greve Lane, right on WilkenWay, right on LovallValley Road and proceed to run on the bike path between 4th Street East to 2nd Street East. The runners willexit the bike path at 1st Street East headed south and a right onto East Napa Street into the finish Agenda Item #7.4:

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11/8/23, 3:46 PM PLUA-23-27
line located on East Napa Street. The race route willhave intermittent closures, E to be coordinated based on the presence of runners between 8:00 AM-9:30 AM.Street marshaling by Motiv Servicing, Sonoma Marshals and volunteers. T

5. This year Motiv has requested increasing the participants of the 5Kto 2,500 and the SEC has recommended additional road closures and additional police services. The SEC willmeet with MotivServicing in early May 2024 to go over any additional requirements that could be needed based on increased attendance.

Sunday, July 21, 2024, Motiv Servicing has requested temporary use of city streets for the Napa to Sonoma Wine Country Half Marathon as follows:

6. The applicant willbe responsible for providing notice and detour routes to all . residents and businesses affected by street closures in the affected areas 10 days in advance.This includes residents North and South of East Napa Street.

Residentswillalso receive notification and willhave full access out of the neighborhood during the race. The event organizer is being asked to add a Community Message Sign (CMS) to the intersection at Broadway and East MacArthur a week prior to the event to notify residents of the upcoming event and closures.1

7. East Napa Street between Broadway and First Street East 6:30 AMuntil 11:00 AM

8. East Napa Street between 1st Street East and City Limits (one house East of 6th Street East) from 7:45 AMto 11:00 AM.

9. Closure of East Napa Street between Broadway and First Street East from 6:30 AMuntil 11:00 AM.Barricades and Police Officers and or CHP willbe posted at Broadway to ensure that drivers are adhering to the street closures and detours.

10. Closure of both lanes of East Napa between 1st Street East and City Limit between 7:45 AMuntil 11:00 AMon Sunday. July 21, 2024. Roadwillbe conned down the middle runners running down the westbound lane. The north side of East Napa Street willbe posted No parking during the closure time. The east bound lane willbe used by affected residents of Napa Street who need to leave their homes and emergency access vehicles only.

11.CHP to manage the intersection at 7th Street East and East Napa Street.

12. Applicant willbe required to hire a professional traffic safety entity to assist with all detours within City limits.The traffic safety entity willprovide allsigns necessary to alert the neighbors in advance of the event about the upcoming traffic delays and provide flaggers and detour support during the race.

13. By 11:00 AMEast Napa Street between 1st Street East and 7th Street East will completely re~open a crossing guard willbe in place to help the remaining runners cross at 1st Street East at East Napa Street. By 11:00 AMall runners Agenda Item #7.4:

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and walkers left on the course willbe instructed that they need to move to the sidewalk and that the streets are open to vehicles. The finish lane located on East Napa Street in between Broadway and 1st Street East takes 10-15 minutes to move the structure out of the street. It is staged in the parking spaces adjacent to the Plaza and willbe disassembled not interfering with traffic.

14. Reach out to the CHP and the Sonoma Police Department for assistance with course management. independent contracts with each entity are necessary.

15. Notify Shell Vista Fire and SVFRAwith the race route and times.

16. Access to alley behind Basque Boulangerie willremain accessible until 7:45 AM each morning.

17.East—boundlane of East Napa willremain open only to residents who live on East Napa street to exit the neighborhood heading East. Flaggers located at East Napa Street and 5th Street East, Patten Street and 15‘Street East, Patten Street and 2”dStreet East, Patten Street and 3”‘Street East, Patten Street and 4*“Street East, Patten Street and 5th Street East willdirect cars back to Broadway, where they willbe able to travel in either direction.

18. Professional traffic safety entity willbe positioned at 2nd Street East and East Napa Street and 2nd Street east and East Spain Street. Any cars approaching from the North willbe directed to East Spain Street to travel west or to Lovall Valley Road to 7th Street East to travel East towards Napa.

19. Professional traffic safety entity willbe positioned at 4th Street East and East Napa Street and 4th Street East and East Spain Street. Any cars approaching from the North willbe directed on Spain Street to 2nd Street West to access West Napa Street where they can make a left on Broadway to travel South.

20.Sonoma Police officers and or hired security willbe positioned at 1st Street East and East Spain Street and 1st Street East and East Napa Street to ensure no thru traffic enters 1st St. East (open for parking and local business access during the race).

21. Water Station #7 willbe located on 7th St East in front of Sonoma Garden Park.

Additional Conditions

22.Streets Supervisor to review and approve the Permit Application for Reservation of Public Parking. Similarto 2023, the City of Sonoma would like to see most vendor parking take place off of the Plaza, either in the Depot Park parking lot or the Vets building. The City willtry to accommodate parking for load~inand load-out but it isn't being reserved to allowparking during the entire event for vendors. ifthe organizer wants to reserve parking for its vendor loadin and load out it is recommended that the parking spaces adjacent to the North side of the Plaza be used. Workwith the Street Supervisorto ensure that reserved parking spaces are released back into inventory for the public use as early as possible on both Saturday and Sunday afternoon.

Agenda Item #7.4:

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23. if parking is proposed to be restricted at Depot Park a Depot Park Permit Application shall be submitted 90 days prior to the event.

24.Contact County Parks to reserve spaces at ArnoldFieldfor parking.

Fire Marshal Review & Development of Preliminary Conditions of Approval
9 Eventsgreater then 1,000 personsin O
attendance are requiredto have one crowd
monitorfor every 250 persons.(Tobe printed
on ConditionsofApprovalifboxis checked)
E Fire- Additional(nonstandard)Conditions ofApproval(to be printedon COADocumentissued) 9 Organizer must followandadhere to Sonoma Valley Fire District outdoor special events standards. For a complete list of all of the Sonoma Valley Fire District outdoor special events standards, and regulations on tents please visit: https://www.sonomavalleyfireorgzpermits
The Sonoma Valley Fire District willneed a final site plan 6 weeks prior to the event. All structures, furniture, vehicles, cooking devices, temporary fences, and umbrellas will need to be included on the final site plan. Please include any obstructions to normal traffic lanes within the event location.

Complete and online Outdoor Assembly Event permit and the SVFDTent permit.

Astandby ambulance is required during all event hours, the ambulance should be parked next to the first aide tent. This is in addition to any ambulance or fire resources required as part of the County Special Event Permit process. Contact Chief Cyr at SVFD - MCyr@sonomaval|eyfire.orgto coordinate this and any additional requirements.

A TotalFirePlanReview&inspection Fees 9 E FireDept. invoiceand FeeJustification 9 E
Q No File Uploaded
Agenda Item #7.4:

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Police Department Review & Development of Preliminary
Conditions of Approval
in AdditionalSecurity Required 8 # of additionalsecurity personnel needed

3. :3 EventHoursthat Secuity is Needed0
6:00-14:00 hours
B Reason(s)for additionalsecurity 0
:9 Police ~ Additional(nonstandard)ConditionsofApproval(to be printedon COADocumentissued) 0 Agenda Item #7.4:

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Miscellaneous Additional Event Requirements
in Miscellaneous— Additional(nonstandard)Conditions(to be printedon COADocumentissued) 9

1. in 2024 the Event Organizer willbe permitted to start set up on Friday, the setup schedule willbe approved 30 days in advance. With advance arrangement the organizer can schedule to park and unload vehicles from the Horseshoe.The goal is to have the rental company in the Plaza on Friday : morning completing their part of the setup. It is noted that the Health and Fitness Expo vendors willbe arriving early on Saturday morning to set up, the City is requesting that prior to the event start all extra materials (those items not currently being used) are staged out of site.

2. The event organizer willbe including VIPor team intraining activities in 2024.

City staff is requesting, they be consolidated to the Southeast quadrant of the Plaza thus freeing up the back quadrants from the temporary fencing that was constructed to segmentthese areas. Ifthe organizer wishes to utilize fencing for their 2024 event a fencing diagram willbe required to be submitted 30 days prior to the event and willneed to be approved by City staff. Fencing cannot encroach within 6’ of sidewalks or walkways and in general is discouraged from being used. Fencing should be last item put into place on Saturday evening with the goal for it to be the first item removed during move—out.This holds true for fencing used in any other areas such as the gear pick up area.

3. The City is still encouraging the staging of tables, chairs. popup canopies etc. in groupings when not in use.the preferred setup of the smaller items would to have them be placed on the day of the event or late the evening before.

4. The organizer willneed to order 25 portable restrooms and 9 hand—washing stations based on the expected attendance of 8000 people. Due to the increase in the number of days the organizer willbe required to hire a sanitation pumping company to come out and pump out and clean the restrooms at the end of Saturday or first thing Sunday morning.

5. increasenumber of Plaza alcohol monitors and awareness to participants regarding wine tasting area and rules against taking wine or beer out of the Plaza.

6. Allbusses in staging areas are required to turn off their engines.

7. instruct announcer and band to minimize noise levels per ordinance and keep announcer noise decibels lower prior to 9:00am, this holds true for music being played.

8. Acomplete vendor (any supplier, sponsor, food vendor, volunteer organization) list is required 60 days in advance, the list must include full contact information (email and phone), the service they're providing, size of structure and type of Agenda Item #7.4:

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structure (assignment of location on Plaza Map), if a cooking vendor type of cooking medium (propane, charcoal etc.)

9. Allvendors willbe responsible for obtaining a City of Sonoma Business License and appropriate certificate on insurance on file.

10. Motive willdirect a number of its left—overunner shirts to donation to local non— profits.

11. if monitoring is required for the 2024 event it willoccur at a rate not to exceed $108.00 per hour not to exceed twelve hours.

12. Ifadditional food trucks and or sponsors are proposed in conjunction with the event, they willneed to be included on the site plan a minimum of 60 days in advance for staff approval.

13. The Sonoma Plaza and City Hall are historic landmarksit is important to note that Sponsor logos and Banners cannot be displayed in way that interferes with individual’sability to view the historic front facade.The event organizer will need to create a sponsor logo placement/sponsor banner map for pre—approval no later than 30 days prior to the event.

Event Information
Newor ReturningAnnualEvent* Returning Event
Nameof Event*
Napa to Sonoma Wine Country Half
Marathon
BeginningEventDate* EndingEventDate
07/19/2024 07/21/2024
Howmany days willyour event take place?* 0 EventOrganizer 2 SponsoringOrganization
Motiv Servicing Co
Natalia Mendez
OrganizationType*
For Profit Organizer
Agenda Item #7.4:

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Event Contact Person Information
EventContact Person Name* Title
Natalia Mendez Ms.

D
MailingAddress* City*
5904 Warner Ave, Unit 475 Huntington Beach
State* Zip*
CA 92649
DayTimePhone* CellPhone*
858-226-5459 858-226-5459
Email* On Site Contact Name*
[email protected] Natalia Mendez
On Site Contact CellPhone*
858-226-5459
Plaza Areas Requested
SESection (Dailyrentalfee $400) NWSection (Dailyrentalfee $300) NESection (Dailyrentalfee $300) SWSection (Dailyrentalfee $300) Agenda Item #7.4:

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Amphitheater(Dailyrental fee of $200) RearParkingLot(Dailyrental fee $300) Cl
HorseshoePavement(Dailyrental fee $200) Howmany PlazaAreasections or areas are you O requesting?*
6 Willthis event's duration be greater than 8 hours?*
Yes
Hours of Use
Date*
07/ 19/ 2024
Set—upTime Information
Start Time(Set—up)* AM/PM*
8 AM
Event Start Time Information
EventStart Time* AM/PM*
8 AM
Event End Time Information
Agenda Item #7.4:

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A EventEndTime* AM/PM*
5 PM
Teardown & Cleanup Information
EndTime (Teardown&Cieanup)* AM/PM*
000 PM
A
,4
Attendance
EstimatedAttendance*9
30 Date*
07/20/2024
Set—upTime Information
Start Time (Set-up)* AM/PM*
6 AM
Event Start Time Information
EventStart Time* AM/PM*
8 ' AM
Event End Time Information
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EventEndTime* AM/PM*
4 PM
Teardown & Cleanup information
EndTime(Teardown&Cieanup)* AM/PM*
4 PM
Attendance
EstimatedAttendance*9
3000
Date*
07/21/2024
Set—upTime Information
Start Time(Set-up)* AM/PM*
6 AM
Event Start Time information
EventStart Time* AM/PM*
8 AM
Event End Time Information
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EventEndTime* AM/PM*
12 PM
Teardown & Cleanup Information
EndTime (Teardown&C|eanup)* AM/PM*
2 PM
Attendance
EstimatedAttendance*9
5000
Type of Admission
FreeAdmission AdmissionlParticipation FeeRequired
RaceFee NumberofAttendees0
4500
Event Features
Booths(Freeto Vendors) Q Booths(ForSale to Vendors) 0
Ci
Agenda Item #7.4:

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EstimatedNumberof Booths Car Show
8 [3
KidZoneand or Games Liveand or AmplifiedMusic
E]
Race(Bikeor Running) RecyclingCenter 0
Registration Area VIPArea
Parade ATVand or GolfCarts
Cl
Structu res
INFLATABLESAREPROHIBITIEDINCITYPARKS.i.e.Jumping Houses POLYSTYRENEPRODUCTSAREPROHIBITEDINCITYPARKS.

Plaza Use Map
Electrical Map
BannerSign on historicdirectory Barricades(SecurityOnly) Cl
Chairs E2PopUpCanopies
Cl
Agenda Item #7.4:

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Fencing or DelineatingAreas 0 Approx.# of E2Pop UpCanopies 10 FirstAidStation 0 FreeStanding Signs/ Banners ;
Generators SanitationServices 0
Stages/ Risers Tables
Tents A # ofTents
lo 2
Dotents have an area inexcessof400 sq ft and/or Trailers canopies excess 700 sq it that contains a ceiling D
700 sq ft or greater*
No
TrashContainerslDumpsters Other Structure
Cl
Food and Beverage
Foodto be available?* Typeof FoodSale*
Yes Food for Sale at event
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AlcoholServed Onsite FoodVendors— Cookingon Premise
Cl
Prepared FoodVendors FoodPrepared by EventOrganizer and Soldto Public Cl E]
Caterers FoodTruck
# of FoodTrucks
2 Possession and Consumption of AlcoholicBeverages On City Owned Property
Note: if charging a fee for alcohol or charging an admittance fee and serving alcohol, you must obtain a temporarysales permit from the AlcoholicBeverage Control Board @ 50 D St. Room 130, Santa Rosa 95404 707.576.2165 Any event that requires the Department of AlcoholicBeverage Control to issue an ABC license and anticipates at least 200 attendees shall be required to have at least one staff member properly trained to serve alcohol in a safe and responsible manner.

For the purposes of this requirement, the staff member must successfully complete the Sonoma County Dept of Health Services‘ Responsible Beverage Service Training for special events or any other training class approved by the California Department of AlcoholicBeverage Control.

The applicant shall provide a current certificate of completion by the person responsible for taking the Responsible Training Service Training course along with the alcohol permit application. in addition, the event organizer shall indicate in the event narrative how other event staff members will be trained.

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Daysand Hoursof Service 0 Howisthe AlcoholBeingDispensed?9 July 20 & 21, 2024 8am — 4pm Dispensed Free of Charge as Part of Admittance Fee
Ifthe AlcoholService is Includedinthe Charge for
Admittance, what are you charging to attend?
prices vary based on the calendar year
and distance involvedrange $55 — $249
Acknowledgment Ido hereby acknowledge and affirm that all information contained herein is accurate to the best of my knowledge and agree to assume full responsibility and liability for and indemnify, and suits for or by reason of injury to any person or damages to any property of the parties hereto or of the third persons for any and all cause or causes whatsoever on in any way connected with the holding of said event or any act or omission or thing in any manner related to said event and its operation irrespective of negligence, actual or claimed, upon the part of the City, its agents or employees.

Signature*
0 Natalia Mendez
Jul 20. 2023
Vendors Required for Set Up and Event
ALSAmbulance0 AudioVisualServices
D
BicycleValet Services 0 V SanitationServices 0
Cl
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Party RentalCompany Musiciansand DJ
Security ForkLiftsand Rigging
TransportationServices Staging Company
D
TentingCompany RecyclingSorting Vendor
Vendor List — Business License Confirmation
A City Business License is required!
Please use the link here to obtain a City of Sonoma Business License if you are not appearing in the search bar OR provide business details at the bottom of this section.

Business Name(DBA) BusinessLicenseNumber
Motiv Servicing Company, LLC 017725
BusinessStreet Address BusinessCityand State
5904 Warner AVEUNIT475 Huntington Beach, CA92649-4689
BusinessLicenseStatus
Active
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Can't find Vendor's name in the search bar? Please provide vendor'sdetail below:

VendorName EmailAddress ~
Please download the vendor list below and attach it to the application. As stated above you willbe asked to review what you submitted during the application process and willbe asked to resubmit a complete Vendor List 30—days prior to the event.

Vendor lnformation.xlsx
AdditionalServices
Bathroomllttendant(s) 9 Electricity Needed0
[3
Numberof ElectricalBollards*0
15 Electrical Map
CHPServicesfor Street Closures 9 Onsite SupervisionRequested D
Onsite Security 0 Reservationof PublicParking
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Water Needed Street UseRequested 0
Marketing Information
Pleasesubmita event descriptionthat the Cityof Sonomacan use on SonomaCity.orgEventCalendar.* The world—renownedNapa and Sonoma Valleys serve as the host of this incredible event; offering the finest in wine country ambience and hospitality. Celebrating its 20th Anniversary, you don't want to miss the 2024 STS Napa to Sonoma Wine CountryHalf Marathon! Reservation of Public Parking Information per day
Uploadthe Cityof SonomaParkingMap*9 DateRequired
l
l %
l
Plaza — No Parking 2023.pdf
# of ParkingSpaces Requested 0 Time of DayParkingSpaces AreRequested Below Please Indicate the Location of Reserved Parking Spaces Requested (use the attached map as well)
WestNapaStreet (5 parkingspaces available) East NapaStreet (13 parkingspaces available) Please note that ifyou are closingthe Plaza Horseshoethe SonomaCountyTransitBusStop
ls RelocatedIntothe FirstThreeParkingSpaces
Just Westof the Exitto the Horseshoe.

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FirstStreet West (45 spaces available): FirstStreet East (45 parkingspaces available) i
i5i
West Spain Street (21spaces available): East Spain Street (27 spaces available):

Street Closure(s) Requested
if your event is utilizing more then one street please continue to add the additional streets completing all therelevant questions including duration of closure.

Street Name
Between cross streets:

Cross Streets
Duration of Closure
Date From:

To: Uploadmaps of all proposedstreet closures. 9
l E
CopyofN2S Road Closure
l Grid.pdf
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Ifyour event is utilizing more then one street please continue to add the ‘additionalstreets completing all the relevant questions including duration of closure.

Street Name
Between cross streets:

Cross Streets
Duration of Closure
Date From:

To: Uploadmaps of all proposed street closures. 0
g %
CopyofN2S Road Closure
l Grid.pdf
Agenda Item #7.4:

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Steet Use General Conditions of Approval
Applicant is responsible for obtaining permission from Caltrans for use of any portion of Highway 12. Allfacilities placed upon a City street are subject to continuing safety approval and inspection by the appropriate City departments. A clear path of a minimum width of 20 feet through the length of the portion of roadway being used must be maintained for emergency vehicle access. Obstructions shall not be placed along the curb or the roadway within 10 feet of any fire hydrant.

Allfacilities used for the event shall be removed from City streets immediately after the close of the event. Allcosts for barricading, traffic control, street sweeping and clean up shall be borne by the applicant. Applicant willbe required to submit a deposit equal to the amount estimated by the City for services performed by City personnel in relation to the event. The deposit is due no later than two weeks before the first day of the event. Ifactual costs exceed the amount of the deposit, applicant willbe required to pay the difference. Ifactual costs are less than the deposit, the excess will be returned to applicant or applied to any other fees or charges owed to the City. Applicant must provide a certificate of insurance and a policy endorsement naming the City of Sonoma as additional insured as described in the City of Sonoma Facility Use Insurance Requirements.
96*-)6**
I do hereby acknowledge and affirm that all information contained herein is accurate to the best of my knowledge and agree to assume full responsibility and liability for and indemnify, and suits for or by reason of injury to any person or damages to any property of the parties hereto or of the third persons for any and all cause or causes whatsoever on in any way connected with the holding of said event or any act or omission or thing in any manner related to said event and its operation irrespective of negligence, actual or claimed, upon the part of the City, its agents or employees.

ApplicantSignature AcknowledgingStreet Use
Conditions*
0 Natalia Mendez
Jul 20,2023
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Insurance Information
The following special event insurance requirements must be met for all events being held on City property.

Event organizers must have liability insurance for no less than two million dollars ($2,000,000) naming the City of Sonoma as an additional insured, with an endorsement stating that the event holder's insurance is primary. If alcohol is sold at the event, the event holder must also provide two million dollars ($2,000,000) liquor liability insurance.

It is essential that any group holding an event in the City of Sonoma meet one of the following two insurance requirements to ensure that your organization is carrying full risk and responsibility for producing your event.

1. Certificate of General Liability insurance AND Endorsement. The required insurance certificate and endorsements must be executed by your insurancecarrier with the terms and language below.

1. The term must be for one year with a minimumof $2 million General Liability for each occurrence, OR, $1 million General Liability plus $1 million Umbrella Liability for each occurrence.

2. Additionally insured Language: The City of Sonoma, its elected or appointed officers, officials, employees and volunteers, #1 The Plaza, Sonoma, CA 95476.

3. Description of Premises: Provide a description of the operations, location and dates of the event and insurance policy number.

4. Primary Language on Endorsement: This insurance shall be primary as respects the insured shown in the schedule, or if excess, shall stand in an unbroken chain of coverage excess of the Named lnsured’s schedule underlying primary coverage. in either event, any other insurance maintained by the Insured scheduled above shall be in excess of this insurance and shall not be called upon to contribute with it.

5. Cancellation Language: The insurance afforded by this policy shall not be cancelled except after thirty (30) days prior written notice by certified mail.

2. Special Event insurance:

1. Minimum of $2 million General Liability for each occurrence, OR, $1 million General Liability plus $1 million Umbrella Liability for each occurrence.

2. Additionally lnsured Language: The City of Sonoma, its elected or appointed officers, officials, employees and volunteers, #1 The Plaza, Sonoma, CA 95476.

3. Description of Premises: Provide a description of the operations, location and dates of the event and insurance policy number.

In either event, any other insurance maintained by the Insured scheduled above shall be in excess of this insurance and shall not be called upon to contribute with it.

Note: Do not wait to contact your insurance carrier. It is generally the insurance that holds up a permit. Be certain when you submit your request for insurance certificates and endorsements that your carrier receives the above provisions and requirement.

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Additional Fee Notes:

Maintenance Fee: Ifthe rented area is not returned in rentabie condition(at the sole discretion of the City), the City may charge a maintenance fee for each hourrequired by City Staff to bring the event area into rentabie condition. (Staff activities may include, but are not limited to: emptying trash cans, cleaning restrooms, picking up litter.) This maintenance fee is based on the Public Works Hourly Rate as specified in the most current City Fee Schedule.

Clean up activities may include activities outside of the originally rented area to the extent that those areas were impacted by the event.

Other Fees: Event organizers are responsible for any costs (such as staff time costs) associated with the event. Examples are below but are not all inclusive:
if the approving committee or City Council directs specific activities of staff (such as inspections), fees associated with that activity shall be charged to the event unless waived by City Council. If event preparation or review time exceeds hours allocated in the applicable fee, those costs may be charged to the event organizer at the sole discretion of the City. Such activities may include but are not limited to additional set up such as electrical review, distribution or emptying of trash cans, pick up of litter. If City Staff are requested to be oncall or are called in to resolve an event issue, the associated fee (including minimum charges) may be charged to the event organizer at the sole discretion of the City. Additional services requested after the event application and approval which were not considered at the time of the application may be charged at the rate specified in the City Fee Schedule.

Fee Changes: The City of Sonoma Fee Schedule is typically reviewed annually. Ifthe City's fees change between the submittal of an application and the event, event fees will be adjusted to reflect the current fees as specified in the City Fee Schedule. This may result in additional costs or a refund.

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Applicant Agreement
l, the undersigned, as applicant or on behalf of the applicant, signify that the information provided on this application is true and correct and hereby accept full responsibility for any breakage or damage to property or building, and for department and conduct of those attending the function for which the facility is requested. l agree to indemnify, defend, and hold harmless the City of Sonoma, its officer, officials, employees and volunteers from and against all claims, damages, losses and expenses including attorney fees arising out of the negligent act or omission of myself, any agent, anyone directly or indirectly by them or anyone for whose acts by them may be liable, except where caused by the active negligence, sole negligence or willful misconduct of the City.

If permission is granted, I, or my representative agrees to be present during the entire use of the facility. This agreement requires that the City of Sonoma be named as “an additionally insured” and that the applicants insurance apply on a primary and non~contributory basis, over any coverage the city of Sonoma may have.

My signature below signifies that I agree to abide by all of the conditions of this application, the Special Event Use Policy and of any contract issued based on this application. I also agree to pay to the City of Sonoma all costs the City may incur as a result of any failure to comply with all of these conditions including damages due to failure to leave the premises in rentable condition.

ApplicantSignature*
0 Natalia Mendez
Jul 20, 2023'
Public Works Rental & Materials Costs
3 UploadPublicWorksFeeSheet 0 A TotalMaterialsCosts 0
la No File Uploaded
ii Total PublicWorksEquipmentRentalCosts 0
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Finance ~ Cost Recovery Information
ii Customer # 8 FinanceProject #
A FinanceProjectTaskCode
Refund Processing
E UploadRefundAuthorizationSheet (for 9
Finance)
i
i g No File Uploaded
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Refund Authorization Form Template (Right-click to open) A Amountof RefundDue9
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City of Sonoma
Agenda Item Summary
Meeting: City Council - 15 Nov 2023
Department
Public Works
Staff Contact
Michael Berger, Public Works Director
Agenda Item Title
Adopt a Resolution Authorizing the City Manager to Execute a Task Order in the Amount of $117,926.00 with GHD Inc. under their Master Service Agreement with the City for Design and Engineering Services for the Seventh Street West, W. Spain Street and Maple Street Rehabilitation Project and Various Streets Slurry Seal
Summary
The City of Sonoma has a Master Services agreement for engineering services with GHD Inc.

The City has requested a proposal for design and engineering services for the Seventh Street West, W. Spain Street and Maple Street Rehabilitation Project as well as the biennial various streets Slurry Seal Project. The project includes hot mix asphalt rehabilitation, striping and signage, pedestrian curb ramp upgrades/new installations (at street rehabilitation segments only) and potentially City water service replacement in the area of the pavement rehabilitation.

In addition, the City would like to combine the Citywide pavement maintenance project with the rehabilitation, as there may be a cost benefit with potential slurry seal/pavement maintenance on streets. This Task Order to GHD would be for the development of Engineered Plans and Specifications for this project.

Project Details:

The project, funded through a combination of Gas Tax and SB 1 Road Maintenance and Rehabilitation Account (RMRA) funds, focuses on Seventh Street West (W. Napa Street to W.

Spain Street), Maple Street (Broadway to First Street West), and a segment of W. Spain Street (Third Street West to Second Street West). Pavement maintenance involves slurry seal projects on various streets as per City Resolution 22-2022. Additional potential street segments have been identified for consideration. The rehabilitation approach includes pavement interlayer and 2.5-inch hot mix asphalt overlay. Curb ramp upgrades and other necessary modifications will be made as deemed necessary during the development of the plans and specifications.

GHD, based on previous designs and geotechnical evaluations, will advance existing plans and specifications for the specified streets. Coordination with utility providers (SCWA, PG&E, AT&T, CableCom, City of Sonoma) and Caltrans encroachment permit application will be part of the project. The City aims to explore alternative pavement treatments suitable for the existing Pavement Condition Index (PCI) without triggering additional requirements.

CEQA Compliance: It is anticipated that the project qualifies for a CEQA Categorical Exemption. GHD will prepare the Notice of Exemption, which will be filed with the County Clerk as part of the project scope.

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Recommended Council Action
It is recommended to approve the Task Order for professional services proposed by GHD for the Seventh Street West, W. Spain Street, and Maple Street Rehabilitation Project and Citywide Pavement Maintenance Project in the amount of $117,926.00. Approval of this agenda item will enable the City to proceed with necessary improvements, enhancing the quality of our city’s roadway infrastructure.

Alternative Actions
City Council discretion.

Financial Impact
No City General Funds are proposed for expenditure on this project. This project will be funded with $117,926.00 of Special Fund 302 Gas Tax funds. This is Capital Improvement Project T-5 as approved in the Fiscal Year 2023-24 budget.

Environmental Review Status
Environmental Impact Report
Negative Declaration
Exempt
Not Applicable
Approved/Certified
No Action Required
Action Requested
Attachments
Task Order Resolution
7th, Spain and Maple Rehab Pave Main Project Ltr Pro_R3 Agenda Item #7.5:

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City of Sonoma
RESOLUTION # _____- 2023

ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SONOMA

AUTHORIZING THE CITY MANAGER TO EXECUTE A TASK ORDER WITH GHD INC

UNDER THEIR MASTER SERVICE AGREEMENT FOR DESIGN AND ENGINEER SERVICES OF THE SEVENTH STREET WEST, W. SPAIN STREET AND MAPLE STREET

REHABILITATION PROJECT AND VARIOUS STREET SLURRY SEAL IN THE AMOUNT NOT TO EXCEED $117,926
WHEREAS, the City of Sonoma has an existing Master Service Agreement with GHD Inc for engineering services; and
WHEREAS, the City of Sonoma desires to proceed with the Seventh Street West, W. Spain Street and Maple Street Rehabilitation Project, including hot mix asphalt rehabilitation, striping and signage, pedestrian curb ramp upgrades/new installations, and potentially City water service replacement in the specified areas; and
WHEREAS, the City also intends to include various street slurry seal projects in conjunction with the rehabilitation project for potential cost benefits; and WHEREAS, GHD Inc has submitted a proposal for the development of Engineered Plans and Specifications for the Seventh Street West, W. Spain Street and Maple Street Rehabilitation Project and various street slurry seal projects; and
WHEREAS, the project will be funded through a combination of Gas Tax and SB 1 Road Maintenance and Rehabilitation Account (RMRA) funds; and WHEREAS, the project is categorically exempt under CEQA pursuant to Section 15301(c) (Existing Facilities) of the CEQA guidelines.

NOW, THEREFORE, BE IT RESOLVED The City Council hereby approves the authorization of a task order with GHD Inc. and
BE IT FURTHER RESOLVED City Council authorizes the City Manager to execute a Task Order in the amount of $117,926 with GHD Inc under their Master Service Agreement ADOPTED this 15th day of November 2023 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________________
Sandra Lowe, Mayor
ATTEST:
________________________________
Rebekah Barr, City Clerk
Agenda Item #7.5:

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2235 Mercury Way, Suite 150
Santa Rosa, CA 95407
USA
www.ghd.com
The Power of Commitment
GHD, Inc. | 380
Your ref: TO 2023-03
Our ref: 11930100
27 September 2023
Oriana Hart
City of Sonoma
Public Works Department]
No. 1 The Plaza
Sonoma, CA 95476
RE: Seventh St. West, W. Spain Street and Maple Street Rehabilitation and Citywide Pavement Maintenance Project
Dear Oriana
We are pleased to provide this proposal to the City for professional services for the Seventh Street West, W.

Spain Street and Maple Street Rehabilitation Project. The project includes hot mix asphalt rehabilitation, striping and signage, pedestrian curb ramp upgrades/new installations (at street rehabilitation segments only) and potentially City water service replacement in the area of the pavement rehabilitation. In addition, the City would like to combine the Citywide pavement maintenance project with the rehabilitation, as there may be a cost benefit with potential digouts on slurry seal/pavement maintenance streets.

Project Understanding
Street Rehabilitation
Based on initial discussion with the City, GHD will advance existing plans, specifications and estimate for Seventh Street West (between W. Napa Street and W. Spain Street) and Maple Street (between Broadway (SR 12) and First Street West) that had previously been taken to approximately 90% design. A segment of W. Spain Street (from Third Street West to Second Street West) will be added to the project.

This project is funded from a combination of SB 1 Road Maintenance and Rehabilitation Account (RMRA) and local agency funds in the City’s CIP and will not require services for funding procurement or processing.

The City Account Codes for this project will be noted on the various project correspondence, contract documents, and invoicing.

Pavement Maintenance
City Resolution 22-2022 included the following draft list of street segments for slurry seal maintenance utilizing SB1 funds.

Table 1 2023/2024 Slurry Seal Project (Resolution 22-2022) Street Name Begin End PCI Length (LF) Width (LF) Area (SF) Davila Court Eastin Drive Cul de Sac 60 317 33 10,461
Eda Court Joaquin Drive Cul de Sac 68 130 20 2,600
Fifth St. East Denmark Street Este Madera Lane 64 603 30 18,090 Fifth St. East Este Madera Lane E. MacArthur Street 66 683 27 18,441 Fourth St. East Patten Street E. Napa Street 60 636 29 18,444 Agenda Item #7.5:

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11930100 | RE: Seventh St. West, W. Spain Street and Maple Street Rehabilitation and Citywide Pavement Maintenance Project 2 Hudson Court France Street Cul de Sac 62 371 33 12,243
Jones Street Temp D/E South Engler Street 61 466 26 12,116 Jones Street Napa Road 100’ s/o Brockman Drive 62 290 24 6,960 Junipero Serra Drive Fano Lane Verano Avenue 62 702 37 25,974 Knight Street East MacArthur Street Elliot Street 62 887 33 29,271 Osenda Court Joaquin Drive Cul de Sac 60 105 64 6,720
Second Street East East Spain Street House #327 61 401 23 9,223 Sereno Court Avenue Del Oro Cul de Sac 62 172 27 4,644
Total 175,187
In addition to these streets, the City would like to add the following potential street segments to the project.

Table 2 2023/2024 Potential Additional Street Segments for Pavement Maintenance Street Name Begin End PCI Length Width Area
Fryer Creek Clay Street Hiking Path 9 648 37 23,976
Fryer Creek Hiking Path Newcomb Street 10 665 37 24,605 Picket Street* Clay Street Fryer Creek Drive 3 862 33 28,446 Nash Street* Clay Street Pickett Street 10 481 33 15,873 Todd Avenue Fryer Creek Drive Dead End East of Lubeck 82 477 33 15,741 Lubeck Street Fryer Creek Drive Todd Avenue 81 417 33 13,761 Fifth Street West W. MacArthur Street 175’ S/O W. MacArthur St 76 175 49 8,575 Fifth Street West 175’ S/O W. Harrington Drive 70 1287 49 63,063 Mariano Drive Fano Lane House #705 54 302 33 9,966
Mitchell Way Joaquin Drive Cul de Sac E/O Linda Dr. 47 702 33 23,166 Heather Lane Dead End Andrieux Street 77 496 33 16,368
Juniper Court White Briar Dr. Cul de Sac 74 173 27 4,671 Total 218,709
Note: *These potential streets, if included in the project, would utilize a treatment suitable for the current PCI, to be investigated with slurry seal contractors during project design.

The City Account Codes for this project will be noted on the various project correspondence, contract documents, and invoicing.

Estimates for digout areas will be based on a percentage of the surface for those streets that may require digouts. Digouts will not be identified in the figures and will not be located during design. As geotechnical information will not be available, digouts will be estimated based on a 3- to 4-inch digout and replacement depth for the purposes of identifying scope for the contractor to complete during construction.

Project Approach
Street Rehabilitation
A previously completed geotechnical engineering evaluation of the project area was completed by PJC and Associates (February 2020, PJC & Associates) for Seventh Street West and Maple Street and (February 2016) for W. Spain Street between Fourth Street West and Third Street West. The pavement rehabilitation approach for Seventh Street West and Maple Street will be as recommended previously and developed in into 90% construction documents. For the project segment of W. Spain Street, the method used to rehabilitate W. Spain Street from Fourth Street West to Third Street West will be extended to W. Spain Street between Third Street West and Second Street West. The approach for this project was digout and repair, Agenda Item #7.5:

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11930100 | RE: Seventh St. West, W. Spain Street and Maple Street Rehabilitation and Citywide Pavement Maintenance Project 3 edge grind, pavement interlayer and 2.5-inch hot mix asphalt overlay. No further geotechnical field work or subsequent report preparation will be competed. Based on the amount of localized pavement failure in W.

Spain Street, an increased amount of digout and repair is anticipated. A leveling course may be needed prior to installation of the pavement mat (pavement interlayer), which is anticipated to be the only design change from work previously competed.

Targeted topographic survey was completed in 2019 for Seventh Street West and Maple Street. There are three curb ramps proposed for upgrade, all at the intersection of Seventh Street West and W. Spain Street, where a new crosswalk is proposed for crossing of W. Spain Street. The crosswalk was later added to the previously design (to 90%) project. Due to this, one curb ramp will need to be field fitted due to lack of topographic survey. Survey information for W. Spain Street between Third Street West and Second Street West does not exist and will be designed with aerial base map and field measurements. All pedestrian curb ramps on W. Spain Street between Third Street West and Second Street West were previously upgraded and are not included in the project. On Maple Street, topographic survey was previously completed and two pedestrian curb ramps upgrades were identified.

Right-of-way surveys and/or boundary survey was not previously completed. Right-of-way is approximated by assessor’s parcel data information. The work does not go beyond existing back of sidewalk, which is assumed to be within City right-of-way.

Based on previous designs for Seventh Street W. and Maple Street, no water improvements were identified.

GHD will verify this during the on-site field meeting with the Water Superintendent and/or other staff. Any water service/water main replacement work is anticipated to be conveyed simply in the plans and refer to City standards for the work involved, such as a water service referring to the City standard. No profiles or utility potholing is anticipated or included.

We anticipate that this project will require coordination with utility service providers for W. Spain Street (other project areas were previously completed), including the utilities listed below.  SCWA – Sanitary sewer and storm drainage
 PG&E – Electric and gas
 ATT and CableCom (Comcast) – Communication lines
 City of Sonoma – Water and storm drainage
It is anticipated that a Caltrans encroachment permit may be required for the project where work zone and/or project improvements are within Caltrans right-of-way. A task is included for completion of the encroachment permit and related documents for the permit.

Per direction from the City, the project will also include adding a striped edge line in both directions on W.

Spain Street from The Plaza to Fifth Street West.

It is also assumed that this project would qualify for a CEQA Categorical Exemption and the Notice of Exemption would be prepared by GHD and filed at the County Clerk by the City as part of our scope of work.

Pavement Maintenance
A preliminary list of streets for inclusion into the project is shown in the preceding tables. This list was developed based on review of budget scenarios included in the Budget Options Report (BOR) prepared by Capitol Asset & Pavement Services, including review of scenarios to maintain and increase PCI, combined with review of streets that have had slurry applied between 2012 and 2022.

A field visit of the potential streets will be attended by the project manager and staff engineer and will be coordinated with the City’s Street Maintenance Supervisor, Public Works Project Manager and Public Works Director to allow for a joint effort in review of proposed streets under consideration for inclusion with the project.

Agenda Item #7.5:

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11930100 | RE: Seventh St. West, W. Spain Street and Maple Street Rehabilitation and Citywide Pavement Maintenance Project 4 The City would like to explore utilizing a treatment recommended by a previous slurry seal contractor, such as double fiber, AR rubber cape seal or a three-step process. The goal being that the new treatment selected would be suitable for the current PCI of the street segment and not trigger FHWA/DOJ requirements for curb ramp upgrades.

It is assumed that streets selected will not require extensive digouts. Estimates for digout areas will be based on a percentage of the surface for those streets that may require digouts. Digouts will not be identified in the figures and will not be located during design. As geotechnical information will not be available, digouts will be estimated based on a 3- to 4-inch digout and replacement depth for the purposes of identifying scope for the contractor to complete during construction.

It is also assumed that this project would qualify for a CEQA Categorical Exemption and the Notice of Exemption would be filed with the County Clerk as part of our scope of work.

Our scope of work and fee is outlined below for your consideration:

Scope of Work
Task 1 - Project Management, Environmental Review, and Coordination This task includes project administration, coordination, kick-off and review meetings, environmental review and quality control as stated in the following sub-sections:

Task 1.1 Internal Coordination and Administration
 Budget and schedule tracking
 Provide project and contract oversight
Task 1.2 Project Meetings
 Attend one (1) on-site kick-off meeting and field visit/site walk to review. This meeting and field visit is anticipated to take one day. Site visit will be coordinated with City, Water  Attend bi-weekly/recurring Teams (remote) meetings, which include general coordination, progress, design review and other items requiring discussion. A total of six (6) meetings are anticipated. Agendas/notes for bi-weekly meetings will be simple agenda notes styled and distributed after meetings.

Deliverables: Preparation of meeting agendas, notes, and as-needed progress reports.

Task 1.3 Environmental Review
Based on preliminary project scope review, the project appears to be exempt from the provisions of CEQA.

GHD will prepare and submit a Notice of Exemption (NOE) to the City for City filing with the County Clerk.

Fees for filing with the County are not included in the scope of work.

Deliverables: CEQA Notice of Exemption
Task 2 – Design Documents (Pre-Final)
Project plans will utilize the City’s existing aerial photography as the basemap for Seventh Street West, W.

Spain Street and Maple Street. Existing targeted topographic information will be utilized to augment the City’s aerial basemap information. Plans will be prepared at a scale of 1”=20’ (1”=40’ half size; unless otherwise approved by the City) using AutoCAD Civil 3D 2020, or later version on GHD title block and CAD Standards.

For pavement maintenance, conference calls will be scheduled to discuss potential treatment options for low PCI streets included in the scope. These streets are not appropriate for a typical Type II slurry seal. If a treatment can be selected that will not trigger ADA improvements, the work scope will be included in the project. The street segments included in the project design will be based on available construction budget.

It is anticipated that not all listed streets will be included.

Agenda Item #7.5:

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11930100 | RE: Seventh St. West, W. Spain Street and Maple Street Rehabilitation and Citywide Pavement Maintenance Project 5 Pavement maintenance street segments will be included in project figures that will utilize Bing (or equivalent) street maps for the base map. 8.5” x 11” GIS-based figures will be prepared for inclusion in the Contract Documents to show the limits of the pavement maintenance treatment work. Figures will be prepared at a scale that shows the limits of work and features such as parcels that can be distinguished. The number of figures is not known at this time. Also, this scope of work assumes that the Contract Documents will not need to include standard plans, traffic control figures or construction details. Traffic control requirements will be included in the project specifications.

Design will be in accordance with City of Sonoma Standards and State of California Standards (Caltrans 2022) where applicable. Project specifications will follow the City’s standard for Front End Documents (Parts Nos. 1-4) and Technical Specifications (Part No. 5), like past projects. Technical specifications will align with Caltrans Standard Specifications Sections. Comments and recommendations provided by the City will be incorporated into the Final Contract Documents.

The anticipated plan sheets include:

Sheet No. Drawing No. Drawing Title
1 G-001 Sheet Title and Drawing Index
2 G-002 General Notes and Survey Control
3 G-003 Legend and Abbreviations
4 G-004 Typical Sections and Pavement Rehabilitation Details 5 G-005 Typical Details 1
6 G-006 Master Water Services Replacement Schedule 1 (if required) 7 C-101 Improvement Plan – Sta XX+XX to Sta XX+XX
8 C-102 Improvement Plan – Sta. XX+XX to Sta XX+XX
9 C-103 Improvement Plan – Sta. XX+XX to Sta XX+XX
10 C-501 Pedestrian Curb Ramp Details 1
11 C-502 Pedestrian Curb Ramp Details 2
12 P-101 Signing/Striping Plan –Sta XX+XX to Sta XX+XX
13 P-102 Signing/Striping Plan – Sta. XX+XX to Sta XX+XX 14 P-103 Signing/Striping Plan – Sta. XX+XX to Sta XX+XX 15 P-104 Signing/Striping Plan – Sta. XX+XX to Sta XX+XX 16 P-103 Signing/Striping Plan – Sta. XX+XX to Sta XX+XX It is assumed that the City will distribute the pre-final documents and return one comment review package.

The pre-final submittal will include plans, front end documents (Part Nos. 1-4), technical specifications (Part No. 5), and an opinion of probable construction costs.

Geotechnical coordination and review is not included. Coordination with utility provides for utility maps was previously completed for the Seventh Street West and Maple Street, but is needed for W. Spain Street. GHD will prepare utility map letter requests as part of this task and plot existing utility schematic mapping on aerial imagery for W. Spain Street. It is understood that coordination will be required with City Departments, including Planning and Public Works.

Task 2.1 Plans – Pre-Final
Deliverables: Plans – Submit electronic copies 22”x34” (PDF) to the City for review.

Figures – Submit electronic copies of 8.5”x11” )PDF) to the City for review.

Task 2.2 Specifications – Pre-Final
Agenda Item #7.5:

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11930100 | RE: Seventh St. West, W. Spain Street and Maple Street Rehabilitation and Citywide Pavement Maintenance Project 6 Deliverables: Specifications – Submit electronic copies (PDF and Word) of the project specifications to the City for review.

Task 2.2 Opinion of Probable Construction Costs – Pre-Final Deliverables: Opinion of Probable Construction Costs – Submit an electronic copy (PDF) to the City for review.

Task 3 – Bid Package – Contract Documents
This task is to complete bid package/construction document preparation and obtain Caltrans Encroachment Permit, if necessary.

Task 3.1 Bid Package – Construction Documents
This task is to update the Pre-Final Submittal (Plans, Specifications and Opinion of Probable Construction Costs) based on comments provided by the City and to finalize the Bid package, ready for advertisement.

The City will provide GHD with three (3) copies of the bound final plans and specifications following printing.

Deliverables: Final Contract Documents – Deliver an electronic copy of the Contract Documents (PDF) to BPXpress for Bid reproduction. Also deliver one electronic copy (lowresolution PDF) of the Contract Documents to the City for posting on the City’s website.

Final Opinion of Probable Construction Costs – Deliver an electronic copy (PDF) of the final opinion of probable construction costs.

Task 3.2 Caltrans Encroachment Permit
It is expected that an Encroachment Permit will be required from Caltrans District 4 for the work along Seventh Street West and Maple Street that may encroach into Caltrans right-of-way. GHD will complete the Standard Encroachment Permit Application (TR-0100) for City signature and submission. In addition, GHD will provide the Applicant’s Checklist to Determine Applicable Review Process (TR 0416), Permit Engineering Evaluation Report (PEER) (TR-0112) and Certification of Compliance with Americans with Disabilities Act (ADA) (TR0405), if requested and/or required. Up to one (1) round of review and addressing of comments is included in the scope of work.

Deliverables: Standard Encroachment Permit Application (TR-0100) – electronic .pdf electronic for City submission
Applicant’s Checklist to Determine Applicable Review Process (TR 0416) – electronic .pdf electronic for City submission
Permit Engineering Evaluation Report (PEER) (TR-0112), if required –electronic .pdf electronic for City submission
Certification of Compliance with ADA (TR-0405), if required – electronic for City submission Task 4 – Bid Phase Services
This task is to perform Construction Bid and Award Phase Services, including the solicitation of construction contract bids and award of contract, including the following.

Task 4.1 Coordinate with BPXpress
Coordinate with the City and BPXpress to deliver the final PS&E packages for the respective projects and advertise the projects.

Task 4.2 Prepare Addenda
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11930100 | RE: Seventh St. West, W. Spain Street and Maple Street Rehabilitation and Citywide Pavement Maintenance Project 7 Respond to technical inquiries during bidding via written addenda. This scope is based upon the preparation of up to one (1) written addenda. Addenda are assumed to be related to changes to or interpretations of the Bid Documents and will be submitted as PDFs to BPXpress. CAD/graphics time is not included in this scope of work.

Task 4.3 Construction Contractor Bidding and Award
Attend bid opening at the City, assist the City with the evaluation of the bids, and prepare the staff report recommending award of the contract.

Task 5 – Office Engineering and Contract Administration Support during Construction This task includes office engineering, contract administration, and coordination during construction for the slurry seal project. This scope of services assumes that the City will cover construction observation of the project (a.k.a., inspection) and construction management other than the services included in the following sub-tasks.

Task 5.1 Pre-Construction Meeting
 Facilitate one (1) pre-construction meeting and discuss issues such as traffic control, project concerns, overall project review, and construction procedures.  Prepare the agenda and subsequent meeting notes.

Task 5.2 Submittals
 Coordinate, manage, and review up to twenty-five (25) submittals – include maintaining submittal log.
 Provide technical review and response.

Task 5.3 Request for Information/Contract Change Orders (RFI’s/CCO’s)  Manage Contractor correspondence including Requests for Information (RFI’s), and Potential Contract Change Orders (CCO’s) – including technical/engineering assistance and review, maintaining logs, prepare, transmit and coordinate with other parties to develop responses.  Allowance for up to one (1) Change Order and ten (10) RFI.

Task 5.4 Progress Payment Request
 Review Contractor monthly payment requests with the City’s Public Works inspector and prepare and submit monthly payment requests to the City. Because of the short duration of construction, it is anticipated that only one progress pay will be submitted. This scope of services includes the review of one (1) progress payment.

Assumptions
 Coordination with utilities (beyond obtaining utility maps for street rehabilitation scope) and utility potholing is not included in this scope of work.
 Additional geotechnical engineering and recommendations are not required.  Consistent with past projects, it is assumed that any yellow thermoplastic stripe removed as part of the project will be considered a hazardous waste with special provisions to accommodate the work, unless directed otherwise by the City.
 City Staff will perform day-to-day construction management and inspection during construction.

Agenda Item #7.5:

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11930100 | RE: Seventh St. West, W. Spain Street and Maple Street Rehabilitation and Citywide Pavement Maintenance Project 8 Project Schedule
The construction schedule is unknown at this time, but the schedule is structured to be ready for construction advertisement in later Winter/Spring of 2024. The estimated preliminary project schedule is shown in the table below.

Seventh Street West, W. Spain Street and Maple Street Rehabilitation and Citywide Pavement Maintenance Project
Activity/Task Date
Notice to Proceed October 2023
Project Kick-off Meeting October 2023
Pre-Final Design Complete (8 weeks) December 2023
City Staff Review Complete (2 week) December 2023
Final Design Complete / Bid package Complete (5 weeks) February 2024 Bid Advertisement As determined by Project Team
Bid Opening As determined by Project Team
Award Contract As determined by Project Team
Construction NTP (preliminary estimate) TBD
Construction Phase (preliminary estimate) TBD
Fee Estimate
The estimated fee for professional services is $117,926.00. See attachment for breakdown of the estimated fee. The fee can be further broken down as follows:

Hrs $
 Project Management 42.5 $11,783
 Design 291 $65,969
 Bid and Construction Support 166 $40,174
 Total 499.5 $117,926
Closing
It is assumed that upon agreement of the scope of work for the engineering services for the Seventh Street West, W. Spain Street and Maple Street Rehabilitation and Citywide Pavement Maintenance Project, GHD will prepare a task order consistent with the terms in our Master Agreement with the City. The Notice to Proceed will be the date of written authorization by the City to proceed, which is anticipated to pre-date City execution of the agreed-upon task order.

If you have any questions or comments regarding this proposal, please feel free to call me at 707-540-9689.

Regards
Matt Wargula
Project Manager | A GHD Associate
707.540.9689
[email protected]
Copy to: Lindsey Van Parys
Agenda Item #7.5:

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Seventh Street West, W. Spain Street and Maple Street Rehabilitation Citywide Pavement Maintenance Project 11930201
Description
Project
Director QA/QC PM PE CAD Design PC Total Hours Labor Total Disb. Disb. Fee Total Disb.

Estimated
Project Total
Bill Silva Eric Whan Matt Wargula Alice/Hugo Eli
Nicole
Garza
$353.0 $295.0 $285.0 $190.0 $165.0 $150.0
Task1 Project Management, Environmental Review and Coord 0.5 0 32 8 0 2 42.5 $11,117 $0 $667 $667 $11,783 Subtask 1.1 Internal Coordination and Administration 0.5 0 14 0 0 2 16.5 $4,467 $0 $268 $268 $4,734 Subtask 1.2 Project Meetings 0 0 16 8 0 0 24 $6,080 $0 $365 $365 $6,445 Subtask 1.3 Environmental Review 0 0 2 0 0 0 2 $570 $0 $34 $34 $604 Task2 Design Documents (Pre-Final) 0 12 56 78 68 0 214 $45,540 $500 $2,732 $3,232 $48,772 Subtask 2.1 Plans - Pre-Final 0 6 28 50 68 0 152 $30,470 $500 $1,828 $2,328 $32,798 Subtask 2.2 Specifications - Pre-Final 0 6 24 12 0 0 42 $10,890 $0 $653 $653 $11,543 Subtask 2.3 OPC - Pre-Final 0 0 4 16 0 0 20 $4,180 $0 $251 $251 $4,431 Task3 Bid Package - Contract Documents 1 4 18 26 28 0 77 $16,223 $0 $973 $973 $17,196 Subtask 3.1 Bid Package - Construction Documents 1 4 14 20 28 0 67 $13,943 $0 $837 $837 $14,780 Subtask 3.2 Caltrans Encroachment Permit 0 0 4 6 0 0 10 $2,280 $0 $137 $137 $2,417 Task4 Bid Phase Services 0 0 11 14 4 0 29 $6,455 $0 $387 $387 $6,842 Subtask 4.1 Coordinate with BPXpress 0 0 3 0 0 0 3 $855 $0 $51 $51 $906 Subtask 4.2 Prepare Addenda 0 0 4 6 4 0 14 $2,940 $0 $176 $176 $3,116 Subtask 4.3 Construction Contractor Bidding and Award 0 0 4 8 0 0 12 $2,660 $0 $160 $160 $2,820 Task5 Office Eng. and Contract Admin. Support during Con. 0 0 57 80 0 0 137 $31,445 $0 $1,887 $1,887 $33,332 Subtask 5.1 Pre-Construction Meeting 0 0 4 2 0 0 6 $1,520 $0 $91 $91 $1,611 Subtask 5.2 Submittals 0 0 32 54 0 0 86 $19,380 $0 $1,163 $1,163 $20,543 Subtask 5.3 Request for Information/Contract Change Orders (RFIs/CCOs) 0 0 11 24 0 0 35 $7,695 $0 $462 $462 $8,157 Subtask 5.4 Progress Payment Requests 0 0 10 0 0 0 10 $2,850 $0 $171 $171 $3,021 Total Labor Hours 2 16 174 206 100 2 499.5 $110,780 $500 $6,647 $7,147 $117,926 x Estimated Project Total $530 $4,720 $49,590 $39,140 $16,500 $300 499.5 $110,780 $500 $6,647 $7,147 $117,926 Agenda Item #7.5:

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City of Sonoma
Agenda Item Summary
Meeting: City Council - 15 Nov 2023
Department
Fire
Staff Contact
Steve Akre, Fire Chief
Agenda Item Title
Adopt a Resolution taking an Official Position Supporting “THE IMPROVED AND

ENHANCED LOCAL FIRE PROTECTION, PARAMEDIC SERVICES AND DISASTER RESPONSE INITIATIVE”, Measure on the March 5, 2024, Sonoma County Ballot Summary
At the Council meeting of November 1, 2023, the City Council received a presentation on the Proposed Improved and Enhanced Local Fire Protection, Paramedic Services, and Disaster Response Initiative and Sales Tax Petition. An inquiry was made as to what level of support was needed from the City and how that should be memorialized.

In response, a Resolution expressing such support is attached for the City Council’s consideration. A letter from the Sonoma County Board of Supervisors expressing their support is attached as well.

The City Council is permitted to consider, and take action to express, the opinion of the City Council’s supporting or opposing a ballot measure that impacts the City, as long as it does so at an open public meeting. (See League of Women Voters v. Countywide Criminal Justice Coordinating Committee (1988) 203 Cal.App.3d 529, 560.

Recommended Council Action
Adopt the resolution.

Alternative Actions
Council discretion.

Financial Impact
There is no financial impact from this action.

Environmental Review Status
Environmental Impact Report
Negative Declaration
Exempt
Not Applicable
Approved/Certified
No Action Required
Action Requested
Attachments
Tax Measure Resolution
Sonoma County Board of Supervisors Support Letter
Agenda Item #7.6:

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City of Sonoma
RESOLUTION # _____ - 2023

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SONOMA SUPPORTING THE MEASURE FOR “THE IMPROVED AND ENHANCED LOCAL FIRE PROTECTION, PARAMEDIC SERVICES AND DISASTER RESPONSE INITIATIVE” SUBMITTED TO THE VOTERS OF SONOMA COUNTY AT THE MARCH 5, 2024, ELECTION
WHEREAS, this Measure is an initiative measure proposing to implement a one-half cent sales tax in Sonoma County to improve and enhance local fire protection, paramedic services and disaster response; and
WHEREAS, this Measure is an initiative submitted to the voters of Sonoma County at the election to be held March 5, 2024; and
WHEREAS, this Measure aligns with the City’s and Regional partners goal to increase revenue sources that support efforts to create more efficient, effective and sustainable fire services in Sonoma Valley and the County.

NOW, THEREFORE, the City Council of City of Sonoma does hereby resolve as follows:

1. The City of Sonoma supports this Measure.

2. The City of Sonoma City Clerk shall certify the adoption of this Resolution.

THE FOREGOING RESOLUTION is approved and adopted by the City Council of City of Sonoma this 15 day of November 2023, by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_______________________________
Sandra Lowe, Mayor
ATTEST:
_______________________________
Rebekah Barr, MMC, City Clerk
Agenda Item #7.6:

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COUNTY OF SONOMA

MEMBERSOFTHEBOARD BOARD OF SUPERVISORS
575ADMINISTRATIONDRIVE,RM.IooA

CHRIS COURSEY

CHAIR DAVID RABBITI
SANTAROSA,CALIFORNIA95403 VICE CHAIR
(707) 565-224] SUSAN GORIN
FAX (707) 565-3778 JAMES GORE

LYNDA HOPKINS
October 12, 2023
Sonoma County Fire Chiefs Association
630 2"“Street West
Sonoma, CA 95476
Dear Sonoma County Fire Chiefs Association,
On behalf of the County of Sonoma Board of Supervisors, I write to af?rm our support of the proposed Improved and Enhanced Local Fire Protection, Paramedic Services, and Disaster Response Initiative and Sales Tax Petition. This proposed tax measure aligns with the County’s goal to increase revenue sources that support efforts to create more ef?cient, effective, and sustainable fire services in Sonoma County.

At the September 12, 2023 Board of Supervisors meeting, our Board accepted the certificate of sufficiency brought by the Registrar of Voters after the Registrar of Voters determined that the proposed Improved and Enhanced Local Fire Protection, Paramedic Services, and Disaster Response Initiative and Sales Tax Petition had the requisite number of signatures pursuant to Elections Code section 9110.

On September 26, 2023, our Board adopted a Resolution calling for a special election for March 5, 2024 on this proposed petition, and combining the special election with the statewide election, pursuant to Elections Code section l405(b). Furthermore,the Board provided comments in support of this effort, thanking and commending the Fire Services Working Group for their vision and leadership in bringing forward this petition. Our Board recognized the substantial work involved in this citizen-led effort, including the gathering signatures.

Thank you for your leadership in working to improve and enhance Sonoma County’s fire services.

CHRIS COURSEY, Chair Sonoma County Board of Supervisors Agenda Item #7.6:

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City of Sonoma
Agenda Item Summary
Meeting: City Council - 15 Nov 2023
Department
Public Works
Staff Contact
Michael Berger, Public Works Director
Agenda Item Title
Adopt a Resolution Authorizing the City Manager to Execute a Contract in the Amount of $23,500.00 with Peterson Mechanical Inc. for HVAC Services at the City of Sonoma’s Fire Station No.1
Summary
The City of Sonoma owns and maintains Fire Station No. 1, which houses Sonoma Valley Fire and Rescue. The Fire Station was built around 2001 and as such has deferred maintenance associated with the age of the building. One of these deferred maintenance items is Heating Ventilation and Air Conditioning needs (HVAC) in the upstairs portion of the building.

Peterson Mechanical Inc., a local HVAC Contractor has submitted a proposal to Sonoma Valley Fire and Rescue to perform the HVAC equipment installation and associated services. Peterson Mechanical was the contractor for the construction of the original HVAC system and has been involved in ongoing annual maintenance of the system since. The proposal includes replacing the furnace and AC systems with high-efficiency Carrier products. The South System will have a Carrier Comfort Series 95% efficient single-stage furnace, and both North and South Systems will have a Carrier Comfort 14 SEER efficient AC system.

The work is proposed to start this Winter and be completed by Spring 2024. This work was brought to the attention of Public Works as an immediate need since the adoption of the 2023/24 CIP budget for the City of Sonoma. Public Works is requesting to transfer the funding for this project from the long-term building maintenance fund.

Recommended Council Action
Public Works and Sonoma Valley Fire are requesting approval of this contract and associated budget transfer to accomplish this deferred maintenance work within the FY 23/24.

Alternative Actions
City Council discretion.

Financial Impact
This work was not included in the FY 23/24 Capital Improvement Budget and would constitute a budget adjustment transferring $23,500.00 from the long-term building maintenance fund GL 610-00201-703-70703 to parks & facilities GL 304-50000-703-70703.

Environmental Review Status
Environmental Impact Report
Negative Declaration
Approved/Certified
No Action Required
Agenda Item #7.7:

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Exempt
Not Applicable
Action Requested
Attachments
Contract Award Resolution
Contract City of Sonoma Station 1 HVAC
Agenda Item #7.7:

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City of Sonoma
RESOLUTION # ___- 2023

A RESOLUTION AUTHORIZING THE CITY MANAGER TO

EXECUTE A CONTRACT WITH PETERSON MECHANICAL INC
FOR HVAC SERVICES AT THE CITY OF SONOMA’S FIRE
STATION NO.1 FOR AN AMOUNT NOT TO EXCEED
$23,500.00
WHEREAS, the City of Sonoma owns and operates Fire Station No. 1, which houses Sonoma Valley Fire and Rescue, and the Fire Station is in need of Heating and Air Conditioning (HVAC) system replacement due to deferred maintenance; and
WHEREAS, Peterson Mechanical Inc has submitted a proposal to Sonoma Valley Fire and Rescue for the installation and services of HVAC equipment, including replacing the furnace and AC systems with high-efficiency Carrier products; and
WHEREAS, the proposed work includes the installation of a Carrier Comfort Series 95% efficient single-stage furnace for the South System, and both North and South Systems will have a Carrier Comfort 14 SEER efficient AC system; and
WHEREAS, the work is scheduled to commence in the winter of 2023 and be completed by spring of 2024; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Sonoma hereby proposal from Peterson Mechanical Inc for Fire Station No. 1; and
BE IT FURTHER RESOLVED that the City Council of the City of Sonoma authorizes the City Manager to execute a construction contract in the amount of $23,500.00 with Peterson Mechanical Inc.

BE IT FURTHER RESOLVED that the City Council of the City of Sonoma authorizes a budget adjustment and fund transfer from the long-term building maintenance fund GL 610-00201-703- 70703 to parks & facilities GL 304-50000-703-70703 of the same amount.

ADOPTED this 15th day of November 2023 by the following vote:

Agenda Item #7.7:

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AYES:

NOES:

ABSENT:

ABSTAIN:
________________________________
Sandra Lowe, Mayor
ATTEST:
________________________________
Rebekah Barr, MMC, City Clerk
Agenda Item #7.7:

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1 CONTRACT FOR MINOR PUBLIC WORKS PROJECTS
This Contract for Minor Public Works Projects for Fire Station No. 1 HVAC by and between the City of Sonoma, a California municipal corporation (hereinafter "City") and Peterson Mechanical Inc. (hereinafter "Contractor") is effective on the Effective Date identified on the signature page.

1. In consideration of the City’s obligations set forth herein, the Contractor shall furnish the tools, equipment, labor and material necessary to perform as set forth in Exhibit A (the “Work”). The Contractor shall perform the Work in accordance with the terms of this Agreement (including Exhibit “A,” attached hereto and incorporated herein by reference), attached hereto and incorporated herein by reference. This Contract is to establish Contractor rates and to set forth terms and conditions for the City to mobilize Contractor to various locations throughout the City in the time period specified when the scope of work is defined.

2. The total sum of this Contract shall not exceed Twenty-Three Thousand Five Hundred [$23,500] Dollars. The Contractor will be paid 100% of Work based on contract prices set forth herein upon completion of the Work. It is understood and agreed that in accordance with California Public Contract Code §22300, the Contractor will be allowed to substitute securities for money withheld by City to insure performance under this Contract. In accordance with Public Contract Code §20104.50, City shall promptly review payment requests and if not suitable for payment, City shall no later than seven (7) days after receipt return the same with an explanation as to why the payment request is not possible. City shall make progress payments within thirty (30) days after receipt of an undisputed and properly executed request. Failure to comply with the time requirements shall subject City to certain interest charges.

3. The following shall govern the responsibilities and indemnification by Contractor:

A. City and each of its officers, employees, and agents including, shall not be liable or accountable in any manner for loss or damage that may happen to any part of the Work; loss or damage to materials or other things used or employed in performing the Work; injury, sickness, disease, emotional injury, or death of any person; or damage to property resulting from any cause whatsoever except their sole negligence, willful misconduct or active negligence, attributable to performance or character of the Work, and Contractor releases all of the foregoing persons and entities from any and all such claims.

B. To the furthest extent permitted by law (including without limitation California Civil Code Section 2782), Contractor shall assume defense of, release, and indemnify and hold harmless, City and each of its officers, employees, and agents (excluding agents who are design professionals), from claims, suits, actions, losses and liability of every kind, nature and description, including but not limited to claims, etc., and fines of regulatory agencies or relating to claims, etc., for copyright and/or infringement patent, and attorney’s fees and Contractor’s fees, directly or indirectly, from any cause whatsoever, directly or indirectly, arising out of, connected with, or resulting from performance of the Work, failure to perform the Work, or condition of the Work which is caused in whole or in part by any act or omission of Contractor, Subcontractors, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, regardless of whether it is caused in part by the negligence of City or by any person or entity required to be indemnified hereunder.

C. Approval or purchase of any insurance contracts or policies shall in no way relieve from liability nor limit the liability of Contractor, its Subcontractors of any tier, or the officers or agents of any of them.

D. To the furthest extent permitted by law (including, without limitation, Civil Code Section 2782), the indemnities, releases of liability and limitations of liability, claims, procedures, and limitations of remedy expressed throughout Contract Documents shall apply even in the event of breach of contract, negligence (active or passive), fault or strict liability of the party(ies) indemnified, released, or limited in liability, and shall survive the termination, rescission, breach, abandonment, or completion of the Work or the terms of the Contract Documents.

E. The Contractor’s obligation to defend and indemnify shall not be excused because of the Contractor’s inability to evaluate liability or because the Contractor evaluates liability and determines that the Contractor is not liable to the claimant. The Contractor will respond within 30 days to the tender of any claim for defense and indemnity by the City, unless this time has been extended by the City If the Contractor fails to accept or reject a tender of defense and indemnity within 30 days, in addition to any other remedy authorized by law, so much of the money due the Contractor under and by virtue of the contract as shall reasonably be Agenda Item #7.7:

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2 considered necessary by the City, may be retained by the City until disposition has been made of the claim or suit for damages or until the Contractor accepts or rejects the tender of defense, whichever occurs first.

F. The indemnities in the Contract Documents shall not apply to any indemnified party to the extent of its sole negligence or willful misconduct; nor shall they apply to City or other indemnified party to the extent of its active negligence.

4. This Contract shall not be assigned without the written approval of the City.

5. The Contractor shall have full care, custody and control of the project to completion and shall maintain the same in a safe and tidy condition. The Contractor shall at all times maintain proper facilities and provide safe access for inspection by City to all parts of the Work, and to the shops wherein the Work is in preparation. Where the specifications require Work to be specially tested or approved, it shall not be tested or covered up without timely notice to the City, or its representative, of its readiness for inspection, and without the approval thereof or consent thereto by the latter. Should any Work be covered up without such notice, approval or consent, it must, if required by the City, or its representative, be uncovered for examination at the Contractor's expense.

6. The Contractor shall assume sole and complete responsibility for job site conditions for the duration of the project including, but not limited to, the safety and health conditions on the Work site. This requirement shall apply continuously and shall not be limited to normal working hours. Contractor shall comply with all applicable provisions of law including the standards, rules, regulations and orders established by the California Division of Industrial Safety. Contractor shall furnish and use safety devices and safeguards and shall adopt and use practices, means, methods, operations, and processes which are reasonably adequate to render the Work site safe and healthful. Contractor shall take all steps necessary to ensure that any hazardous condition is corrected promptly either by the Contractor or by assigning such responsibility to the appropriate subcontractor and ensuring that the corrections are completed. The City, design engineer, construction manager and the officers, agents or employees, shall not have control over or charge of or responsibility for construction or safety means, methods, techniques, procedures, as these are solely the responsibility of Contractor.

7. Should the City at any time during the progress of the Work request any alterations, deviations, additions or omissions from said Contract, specifications or plans, it shall be at liberty to do so, and the same shall in no way affect or make void the Contract, but will be added to or deducted from the amount of said contract price, as the case may be, by fair and reasonable valuation. The value of any such extra work or change shall be determined in one or more of the following ways:

A. By estimate and acceptance of a lump sum.

B. By unit price named in the contract or subsequently agreed upon.

C. By cost and percentage or by cost and a fixed fee.

8. Contractor shall obtain insurance acceptable to the City in a company or companies acceptable to the City. The required documentation of such insurance shall be furnished to the City at the time Contractor returns the executed contract. The Contractor shall not commence Work nor shall allow its employees or agents or anyone to commence Work until all insurance and properly executed endorsements required hereunder have been submitted and approved. The Contractor shall take out and maintain at all times during the life of this Contract, the following policies of insurance with insurers (if other than the State Compensation Fund) with a current A.M. Best's rating of no less than A:VII, or its equivalent, against injury/death to persons or damage to property which may arise from or in connection with the performance hereunder by Contractor, its employees, agents and subcontractors:

A. Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.

B. Comprehensive or Commercial General Liability Insurance at least as broad as Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001), in an amount of $2,000,000 per occurrence. If Work involves explosives, underground or collapse risks, XCU must be included. If a general aggregate limit is used, either the general aggregate limit shall apply separately to this project or the general aggregate shall be twice the required occurrence limit.

Agenda Item #7.7:

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3 C. Automobile Liability, with coverage at least as broad as Insurance Services Office form number CA 0001 0692, Code 1, (any auto), in an amount of $1,000,000 per accident. The amount of any deductible or self-insured retention over $100,000 shall be declared to and approved by the City. Said policy shall contain or be endorsed with the provision that coverage shall not be canceled nor materially reduced in coverage without 30 days prior written notice (10 days for non-payment of premium) to City by certified mail.

D. Contractors’ Pollution Legal Liability and/or Asbestos Legal Liability and/or Errors and Omissions (if project involves environmental hazards) with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 policy aggregate. If the services involve lead-based paint or asbestos identification/remediation, the Contractors Pollution Liability policy shall not contain lead-based paint or asbestos exclusions. If the services involve mold identification/remediation, the Contractors Pollution Liability policy shall not contain a mold exclusion, and the definition of Pollution shall include microbial matter, including mold.

E. If applicable, Builders Risk (or course of construction), written on an all-risk form, for 100% completed value on the insurable part of the project. The Builders Risk policy shall provide for losses to be payable to City and Contractor as their interests may appear, and that in the event of payment for any loss under the coverage provided, the insurer shall not have rights of recovery against City and Contractor.

F. Prior to City's execution of Contract, Contractor shall provide properly executed Certificates of Insurance and Endorsements evidencing the insurance required herein, including the amount of any policy deductible or self-insured retention, on forms approved by City.

G. The Entity, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired, or borrowed by or on behalf of the Contractor. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance at least as broad as one of the following ISO ongoing operations Forms: CG 20 10 or CG 20 26 or CG 20 33 (not allowed from subcontractors), or CG 20 38; and one of the following ISO completed operations Forms: CG 20 37, 2039 (not allowed from subcontractors), or CG 20 40 H. For any claims related to this contract, the Contractor’s insurance coverage shall be primary coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.

I. Contractor shall provide immediate written notice if (1) any of the required insurance policies is terminated; (2) the limits of any of the required policies are reduced; (3) or the deductible or self-insured retention is increased. In the event of any cancellation or reduction in coverage or limits of any insurance, Contractor shall forthwith obtain and submit proof of substitute insurance.

J. Contractor hereby agrees to waive rights of subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the Entity has received a waiver of subrogation endorsement from the insurer. However, the Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the Entity for all work performed by the Contractor, its employees, agents and subcontractors.

K. Self-insured retentions must be declared to and approved by the City. The City may require the Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the Agenda Item #7.7:

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4 retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.

L. Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that Entity is an additional insured on insurance required from subcontractors. For CGL coverage subcontractors shall provide coverage with a form at least as broad as CG 20 38 04 13.

M. Contractor shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

N. City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

If the contractor maintains broader coverage and/or higher limits than the minimums shown above for all policies, the Entity requires and shall be entitled to the broader coverage and/or higher limits maintained by the contractor.

Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the Entity.

9. The term of this Agreement shall commence at 12:00 a.m. on November 15, 2023 (the “Commencement Date”) and shall expire at 11:59 p.m. on June 30, 2024 (the “Termination Date”) unless extended by written agreement of the parties or terminated earlier. Contractor may request extensions of time to perform the services required hereunder. Such extensions shall be effective if authorized in advance by City in writing and incorporated in written amendments to this agreement.

10. The Contract shall be construed and interpreted according to California law; any action to enforce the terms of this Contract or for the breach thereof shall be brought and tried in the County of Sonoma.

11. Should the Contractor fail to complete this Contract with the time fixed for completion, due allowance being made for unavoidable delays, it shall become liable to City in the amount of $1,000 in Liquidated Damages per calendar day for each day said Work remains incomplete beyond the time for completion. If it appears to the Contractor that it will not complete the Work in the time agreed, it shall make written application to City at least ten (10) calendar days prior to expiration of the time for completion, stating the reasons why and the amount of extension it believes should be granted. The City may then, with discretion, grant, or deny such extension. Any money due or to become due to Contractor may be retained to cover the liquidated damages, and should such money not be sufficient to cover such damages, the City shall have the right to recover the balance from Contractor or its Sureties.

12. Contractor warrants to City that all materials and equipment furnished under this Contract will be new unless otherwise specified and that all Work will be of good quality free from faults and defects and in conformance with the contract documents. Neither final payment nor use or occupancy of the Work performed by the Contractor shall constitute an acceptance of Work not done in accordance with the Contract or relieve Contractor of liability in respect to any express warranties or responsibilities for faulty material or workmanship.

Contractor shall remedy any defects in the Work and pay for any damage resulting therefrom which shall appear within the period of one (1) year from the date of final payment by the City for the Work. City will give notice of observed defects with reasonable promptness.

13. By execution of this Contract, Contractor warrants that it has carefully examined the site of the Work contemplated and any plans and specifications and contract documents pertaining to the Work and has satisfied itself of all local conditions affecting the Work and delivery of materials; City specifically disclaims any warranties for information provided to Contractor. It is the obligation of Contractor to notify City of any and all ambiguities, conflicts, etc., in and among such plans, specifications and/or documents.

Agenda Item #7.7:

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5 14. Contractor shall give its personal attention to the fulfillment of the Contract and shall keep the Work under its control at all times. No subcontractor will be recognized as such, and all persons engaged in the Work will be considered as employees of Contractor, and it will be held responsible for the Work which shall be subject to the provisions of the Contract and specifications, if any.

15. Whenever, in the opinion of the City, the Contractor is neglecting the Work or is not prosecuting the same with diligence or is not fulfilling the provisions of the Contract and specifications, the Work, wholly or in part, may be suspended by written order of the City. If the Contractor, within five (5) days after the date of receipt of such a written order, does not agree to provide the required remedies for such deficiencies, the City may declare this Contract terminated and itself proceed to complete the Work herein specified or engage others to do the same.

The cost of such Work and necessary materials shall be charged against the Contractor and be deducted from next or subsequent estimate payment for same. If payments to Contractor are not sufficient to cover the charges, the balance may be recovered from the Contractor or its Sureties. If City declares the Contract terminated pursuant to this paragraph and the amount of any such charges is less than the amount which would have been due to Contractor upon completion of the Work by it, the difference shall be paid it by City; should the amount of said charges exceed the latter, the difference shall be paid by Contractor to City.

16. In the event City declares this Contract terminated pursuant to the previous paragraph, Contractor shall discontinue Work, and City reserves the further right to take possession of and use any materials or equipment of any nature whatsoever belonging to or used by the Contractor on the Work. All expenses charged under this paragraph shall be deducted and paid by City out of any monies due Contractor under the Contract, and in such accounting City shall not be held to obtain the lowest figure for completing the Contract, but all sums actually paid therefore shall be charged to the Contractor.

17. Contractor shall procure all permits and licenses, including, but not limited to, a City of Sonoma business license, pay all charges and fees and give all notices necessary and incident to the lawful prosecution of the Work and comply with all conditions of any permit, license or authorization allowed. Contractor shall ensure that each subcontractor has all required permits and licenses (including, but not limited to, a City of Sonoma business license), given all required notices and complies with all conditions of any permit, license or authority.

18. Pursuant to Public Contract Code Section 7103.5, Contractor assigns to City all rights, title and interest in and to all causes of action it may have under Section 4 of the Clayton Act or under the Cartwright Act arising from purchases of goods, services or materials for this Contract. This assignment shall be made and effective at final payment without further acknowledgment by the parties.

19. Contractor shall not be entitled to the payment of any additional compensation for any act, or failure to act, by the City, including failure or refusal to issue a change order, or for the happening of any event, thing, occurrence, or other cause, unless he/she shall have given the City due written notice of potential claim.

The written notice of potential claim shall set forth the reasons for which the Contractor believes additional compensation will or may be due, the nature of the costs involved, and insofar as possible, the amount of the potential claim. The said notice as above required must have been given to the City prior to the time that the Contractor shall have performed the Work giving rise to the potential claim for additional compensation if based on an act, or failure to act, by the City, or in all other cases within fifteen (15) days after the happening of the event, thing, occurrence, or other cause giving rise to the potential claim.

20. In the event the Work requires Contractor to dig trenches or other excavations deeper than four (4) feet below the surface, Contractor shall promptly, and before the following conditions are disturbed, notify the public entity, in writing, of any:

A. Material that the Contractor believes may be material that is hazardous waste, as defined in §25117 of the Health & Safety Code, that is required to be removed to a Class I, Class II, or Class III disposal site in accordance with provisions of existing law.

B. Subsurface or latent physical conditions at the site differing from those indicated.

C. Unknown physical conditions at the site of any unusual nature, different materially from those ordinarily encountered and generally recognized as inherent in Work of the character provided for in this Contract.

Agenda Item #7.7:

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6 D. City shall promptly investigate the conditions, and if it finds that the conditions do materially so differ, or do involve hazardous waste, and cause a decrease or increase in Contractor's cost of, or the time required for, performance of any part of the Work shall issue a change order under the procedures described in this Contract.

In the event that a dispute arises between City and Contractor, whether the conditions materially differ or involve hazardous waste, or cause a decrease or increase in Contractor's cost of, or time required for, performance of any part of the Work, Contractor shall not be excused from any scheduled completion date provided for by the contract but shall proceed with all Work to be performed under this Contract. Contractor shall retain any and all rights provided either by contract or by law which pertain to the resolution of disputes and protests between the contracting parties.

21. Contractor shall comply with all applicable provisions of federal, state and local law including, but not limited to, the following requirements of the California Labor Code:

A. City has obtained from the Director of the State Department of Industrial Relations the general prevailing rate of wages and employer payments for health and welfare, vacation, pension and similar purposes in the county in which said work is to be performed for each craft and type of workman or mechanic needed to execute this Contract. These prevailing rates are on file in the City's office and will be made available to any interested party upon request. The Contractor shall post a copy of said prevailing rates at the job site.

Pursuant to Sections 1770, et seq., the Contractor and all subcontractors under him shall pay not less than the prevailing wage rate. The Contractor shall forfeit to the City, as a penalty, Fifty Dollars ($50.00) for each laborer, workman, or mechanic employed for each calendar day or portion thereof, such laborer, workman or mechanic employed for each calendar day or portion thereof, such laborer, workman, or mechanic who is paid less than the prevailing wage rate for any Work done under this Contract by him, or by any subcontractor under him.

B. Pursuant to Sections 1810, et seq., eight (8) hours of labor shall constitute a legal day's work upon all Work done hereunder, and it is expressly stipulated that no workman employed at any time by the Contractor, or by any subcontractor or subcontractors under this Contract, upon the Work or upon any part of the Work contemplated by this Contract, shall be required or permitted to work thereon more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week, except as provided in Section 1815; all the provisions whereof are deemed to be incorporated herein, and it is further expressly stipulated that for each and every violation of said last named stipulation, said Contractor shall forfeit, as a penalty to the City, Twenty-five Dollars ($25.00) for each workman employed in the execution of this Contract, or by any subcontractor under this Contract, for each calendar day during which said workman is required to labor more than either (8) hours in violation of the provisions of said sections of the Labor Code.

C. Contractor shall comply with Section 1776 relating to certified copies of payroll records including the maintenance of these records and their certification and availability for inspection.

D. Contractor agrees to comply with Sections 1777.5, 1777.6 and 1777.7 regarding employment of apprentices. The responsibility for compliance with these provisions if fixed with the prime contractor for all occupations.

E. In the event the Work involves the excavation of any trench(es) five (5) feet or more in depth, Contractor shall submit a detailed plan showing the design of shoring, bracing, sloping or other provisions to be made for worker protection from the hazard of caving ground during the excavation of such trench(es) in accordance with Section 6705.

F. Pursuant to requirements under the California Labor Code, Contractor hereby acknowledges its affirmative obligations related to the Department of Industrial Relations (DIR) compliance and enforcement efforts with respect to prevailing wage requirements on public works projects. No contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with the DIR pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1 (a)]. Contractors and Subcontractors may register with the DIR at https://efiling.dir.ca.gov/PWCR/ActionServlet?action=displayPWCRegistrationForm. No contractor or subcontractor may be awarded a contract for public work on a public works project unless registered with DIR pursuant to Labor Code section 1725.5.

Agenda Item #7.7:

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7 This construction of the improvements under this Agreement is subject to compliance monitoring and enforcement by the DIR.

22. In the event that any scope of work requested by the City to the Contractor may exceed a total amount of $25,000.00, Contractor must then obtain the following bonds: a Performance Bond in the amount of 100% of the estimated contract task price and a Payment “Labor and Materials” Bond in the amount of 100% of the estimated contract task price, which shall be duly executed by Contractor as Principal and an admitted surety company as Surety prior to City's execution of this Contract. In conjunction with submittal of the bonds, the Contractor shall furnish the original, or a certified copy, of the unrevoked appurtenant Power of Attorney or other instrument authorizing the person who executed the bonds to do so and a certificate from the Clerk of Sonoma County that the certificate of authority of the surety has not been surrendered, revoked, canceled, annulled or suspended.

23. Contractor shall not discriminate against any employee or applicant for employment because of race, sex (including pregnancy, childbirth, or related medical condition), creed, national origin, color, disability as defined by law, disabled veteran status, Vietnam veteran status, religion, age (40 and above), medical condition (cancer-related), marital status, ancestry, sexual orientation, or any other unlawful basis. Employment actions to which this provision applies shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; or in terms, conditions or privileges of employment, and selection for training. Contractor agrees to post in conspicuous places, available to employees and applicants for employment, the provisions of this nondiscrimination clause.

24. This contract is further subject to the provisions of Article 1.5 (commencing at Section 20104) of Division 2, Part 3 of the California Public Contract Code regarding the resolution of public works claims of less than $375,000. Article 1.5 mandates certain procedures for the filing of claims and supporting documentation by the contractor, for the response to such claims by the contracting public City, for a mandatory meet and confer conference upon the request of the contractor, for mandatory nonbinding mediation in the event litigation is commenced, and for mandatory judicial arbitration upon the failure to resolve the dispute through mediation. This contract hereby incorporates the provisions of Article 1.5 as though fully set forth herein.

25. This Agreement is subject to Government Code Section 84308, as amended by SB 1439. Contractor shall disclose any contribution in an amount of more than two hundred fifty dollars ($250) made within the preceding 12 months by the party or the party’s agent. Contractor shall provide a signed copy of the attached Campaign Contribution Disclosure Form to the City prior to, or concurrent with, the Contractor’s execution of this Agreement.

26. Under no circumstances shall Contractor or its employees look to the City as an employer. Contractor shall not be entitled to any benefits. City makes no representation as to the effect of this independent contractor relationship on Contractor’s previously earned California Public Employees Retirement System (“CalPERS”) retirement benefits, if any, and Contractor specifically assumes the responsibility for making such a determination.

Contractor shall be responsible for all reports and obligations including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation, and other applicable federal and state taxes.

27. In the event that Contractor or any employee, agent, or subcontractor of Contractor providing services under this Agreement claims or is determined by a court of competent jurisdiction or CalPERS to be eligible for enrollment in CalPERS as an employee of the City, Contractor shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of Contractor or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

28. Contractor shall maintain all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such documents shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of City.

In addition, pursuant to Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds ten thousand dollars, all such documents and this Agreement shall be subject to the Agenda Item #7.7:

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8 examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under the Agreement.

29. Compliance with Laws.

A. General. Contractor shall use the standard of care in its profession to comply with all applicable federal, state, and local laws, codes, ordinances, and regulations. Contractor represents and warrants to City that it has all licenses, permits, qualifications, insurance, and approvals of whatsoever nature which are legally required for Contractor to practice its profession. Contractor represents and warrants to City that Contractor shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement any licenses, permits, insurance, and approvals which are legally required for Contractor to practice its profession.

City is not responsible or liable for Contractor’s failure to comply with any or all of the requirements contained in this paragraph or in this Agreement.

B. Workers’ Compensation. Contractor certifies that it is aware of the provisions of the California Labor Code which require every employee to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that Code, and Contractor certifies that it will comply with such provisions before commencing performance of this Agreement and at all times in the performance of the Agreement.

C. Injury and Illness Prevention Program. Contractor certifies that it is aware of and has complied with the provisions of California Labor Code Section 6401.7, which requires every employer to adopt a written injury and illness prevention program.

D. City’s Living Wage Ordinance. Unless otherwise exempt in accordance with the provisions of the Ordinance, this contract is subject to the applicable provisions of the Living Wage Ordinance (LWO) of the City as amended from time to time and can be found at https://www.sonomacity.org/living-wage-law/ and is incorporated by reference into and made a part of this Agreement. (1) The Contractor assures payment of a minimum wage rate to employees as defined in the LWO and as may be adjusted each July 1 and provision of benefits as defined in the LWO. (2) The Contractor, whether an employer, as defined in the LWO, or any other person employing individuals, shall not discharge, reduce in compensation, or otherwise discriminate against any employee for complaining to the City with regard to the employer’s compliance or anticipated compliance with the LWO.
(3) Any Subcontract entered into by the Contractor relating to this Agreement shall be subject to the provisions of the LWO.
(4) The Contractor shall, immediately upon execution of Contract, provide notification to all affected employees of the wage required to be paid pursuant to the LWO. (5) The Contractor shall provide, upon demand by City, documents and information verifying compliance with the requirements of the LWO.
(6) The City shall have the authority, under appropriate circumstances, to terminate this contract and otherwise pursue legal remedies that may be available if the City determines that the subject Contractor has violated provisions of the LWO.

E. Business Licenses. Except as otherwise allowed by City in its sole discretion, Contractor and all subcontractors shall have acquired, at Contractor’s expense, a business license from the City in accordance with Chapter 5.04 of the Sonoma Municipal Code, prior to City’s issuance of an authorization to proceed with the Services. Such license(s) shall be kept valid throughout the term of this Agreement. City may withhold compensation from Contractor until such time as Contractor complies with this section.

F. City Not Responsible. The City is not responsible or liable for Contractor’s failure to comply with any and all of said requirements.

SIGNATURES ON NEXT PAGE
Agenda Item #7.7:

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9 IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the day and year first above written.

Peterson Mechanical Inc. City of Sonoma
By: _______________________________ By: _______________________________ Name: David Guhin
President or CEO City Manager
Date: ________________________ Date:__________________________ Agenda Item #7.7:

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Error! Unknown document property name.

WORKER’S COMPENSATION INSURANCE ACKNOWLEDGEMENT
I am aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract. If any class of employees engaged in work under this contract at the site of the Project is not protected under any Worker’s Compensation law, Contractor shall provide and shall cause each subcontractor to provide adequate insurance for the protection of employees not otherwise protected.

Contractor shall indemnify and hold harmless City for any damage resulting from failure of either Contractor or any subcontractor to take out or maintain such insurance.

Date:________________________ _____________________________________ Signature
_____________________________________
Printed Name
_____________________________________
Title
Agenda Item #7.7:

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11 CAMPAIGN CONTRIBUTION DISCLOSURE PROVISIONS
Cities are subject to the campaign disclosure
provisions detailed in Government Code Section
84308.

Please carefully read the following information to
determine if the provisions apply to you. If you
determine that the provisions are applicable, the
Campaign Disclosure Form must be completed and returned to the City of Sonoma (City) with your application.

No City councilmember or commissioner shall accept,
solicit, or direct a contribution of more than $250 from any party1 or agent2 for 12 months subsequent to the
date a final decision is rendered by the City. This
prohibition commences when your application has
been filed, or the proceeding is otherwise initiated.

A party to a City proceeding shall disclose on the record of the proceeding any contribution of more than $250
made to any councilmember or commissioner by the
party, or agent, during the preceding 12 months. No
party to a City proceeding, or agent, shall make a
contribution to a councilmember or commissioner during
the proceeding and for 12 months following the date a
final decision is rendered by the City.

Prior to rendering a decision on a City proceeding, any councilmember or commissioner who received
contribution of more than $250 within the preceding 12
months from any party, or agent, to a proceeding shall
disclose that fact on the record of the proceeding, and shall be disqualified from participating in the
proceeding. However, if any councilmember or
commissioner receives a contribution that otherwise
would require disqualification, and returns the
contribution within 30 days of knowing about the
contribution and the relevant proceeding, that
councilmember or commissioner shall be permitted to
participate in the proceeding.
1 “Party” is defined as any person who files an application for, or is the subject of, a proceeding.
2 “Agent” is defined as a person who represents a party i i i h di If i di id l i
To determine whether a campaign contribution of more than $250 has been made by you or your agent to a councilmember or commissioner within the preceding 12 months, all contributions made by you or your agent during that period must be aggregated.

Names of current City councilmembers and commissioners are available on the City’s website. If you have questions about Government Code Section 84308, FPPC regulations, or the Campaign Disclosure Form, please contact the City Clerk.

CAMPAIGN CONTRIBUTION DISCLOSURE FORM
(a) ___________________________________ Document:
□ License
□ Lease
□ Permit
□ Franchise
□ Other Contract
□ Other Entitlement
Name and address of any party, or agent, who has contributed more than $250 to any councilmember or commissioner within the preceding 12 months:

1. ____________________________________

2. ____________________________________

3. ____________________________________
(b) Date and amount of contribution:

Date Amount $
Date Amount $
(c) Name of councilmember or commissioner to whom contribution was made:

1. ____________________________________

2. ____________________________________

3. ____________________________________
(d) I certify that the above information is provided to the best of my knowledge.

Agenda Item #7.7:

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Mechanical Contractor Page 1 of 2
License #171486
21819 – 8
th Street East  P.O. Box 450  Sonoma, CA 95476
Telephone (707) 938-8481  petersonmechanical.com  Fax (707) 938-1437 Proposal/Contract
To: Sonoma Valley Fire and Rescue Date: July 25, 2023
630 2nd Street West Phone: 707-996-2821
Sonoma, CA 95476 Email: [email protected]
We propose to perform the equipment installation and/or services for the location specified above and as detailed in the following Scope of Work. Any additions, changes or revisions to the above dated bid documents or the below scope of work and exclusions will be provided for on a time and material basis only after prior written approval has been received from the owner or customer. This proposal is good for 15 days from the above date on proposal.

Scope of Work: To Replace furnace, AC system’s
- Carrier Comfort Series 95% efficient single stage furnace (South System) - Carrier Comfort 14 SEER Efficient AC System (North and South System) - Provide crane sub-contractor to replace (1) packaged unit from approved parking lot location o Precision Crane Service Lic # 440078
o (Encroachment permit excluded if required)
o (Crane to be set up in customer parking lot)
- Reclaim all refrigerant from AC system’s and disconnect - Disconnect existing furnace and AC coil dispose of properly though certified California recycler - Inspect existing supply and return plenum for cracks, rust, air leakage and seal if necessary - South System
- Install Carrier Comfort 95% efficient 4-ton single stage 80,000 Btu input furnace o Model# 59SC2D080E1716
o Single speed operation
- Install ADP 410A refrigerant 4-ton horizontal indoor AC coil on end of furnace o Model# C48H175P78
- Install new gas flex with emergency shut off valve and connect to existing gas line - Install electrical whip from furnace to fused receptacle - Install 4” flue pipe from furnace to existing flue pipe - Install 3/4” PVC condensate drain line from indoor coil and run to existing drain line - ***Verify drain line goes to daylight***
- Install Carrier Comfort 14 SEER rated efficient 4 ton 410A AC condenser on existing rooftop curb o Model# 24ABB348A005
o 31”x31” x 26” Tall
o 3-phase 208/230 volt
- North System
- Install ADP 410A refrigerant 3-ton horizontal indoor AC coil on end of existing furnace o Model# C36H145P42
- Install 3/4” PVC condensate drain line from indoor coil and run to existing drain line - ***Verify drain line goes to daylight***
- Install Carrier Comfort 14 SEER rated efficient 3 ton 410A AC condenser on existing rooftop curb o Model# 24SCA536W003
o 31”x31” x 39” Tall
o Single phase
- Install water tight electrical whip from AC condenser to provided service disconnect - Install (2) new head pressure controls to allow for proper cooling at lower temperatures. o ICM333 (single phase)
o ICM334 (3/phase)
- Flush existing refrigerant lines to allow use of new 410A - Weld all refrigeration lines and pressure test with nitrogen to check for leaks - Install (2) new Honeywell wireless 7 day programmable thermostat and program per customer specs Exhibit A Agenda Item #7.7:

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Mechanical Contractor Page 2 of 2
License #171486
21819 – 8
th Street East  P.O. Box 450  Sonoma, CA 95476
Telephone (707) 938-8481  petersonmechanical.com  Fax (707) 938-1437 - Eliminate existing zone system and make 1:1 system
- Charge system’s with environmentally friendly 410A refrigerant per manufacture specs - Perform factory startup on equipment and check unit operations and air flow - Any additional repairs or replacement is not a part of this contract and will be performed on Time and Material or at fixed price.

Grand Total of Option with tax and labor (Not including Permits, fees, Title 24 and duct testing)……...……$23,500.00 Exclusions Engineering, Mechanical Drawings, Electrical, Electrical upgrades, structural modifications, existing roof curbs, gas line upgrades, ODCV if required, ADA requirements, thermostat wire, existing roof conditions, parking lot usage, existing ductwork, existing zone system, permit for crane easement, shift work, over time, painting and patching Deluxe Warranty Includes: Five years on furnace and A/C parts, five years on AC compressor, lifetime warranty on heat exchanger, one year manufacture labor warranty, and one year extended Peterson Mechanical warranty for complete two year labor warranty from the date of install.

Peterson Mechanical
David Anken July 25, 2023
________________________________ _______________________________ David Anken Date Signature Date
Service Estimator
_______________________________
Title
(Terms: Payment Net 30 Days)
***50% deposit due upon signing***
***Please Note: Once you are ready to proceed with the proposed work, please circle the options you are requesting (if necessary), sign and date the proposal, then either e-mail, fax, or mail back the signed copy. A DocuSign eSignature link can also be requested. [email protected], Fax: 707-933-3730, mailing address: 21819 8th Street East, Sonoma CA 95476. ***
Payments are to be made in U.S funds. Peterson Mechanical, Inc. accepts approved MasterCard and Visa credit cards which, if used for payment, will include a 3% pass through surcharge on any invoice.

Unless otherwise specified in writing herewith - all invoices are net due 30 days from date of invoice.

Peterson Mechanical, Inc. reserves the right to charge and collect a 1% per month late fee on all invoices remaining unpaid over 30 days from date of invoice.

Agenda Item #7.7:

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City of Sonoma
Agenda Item Summary
Meeting: City Council - 15 Nov 2023
Department
Administration
Staff Contact
David Guhin, City Manager
Agenda Item Title
Resolution Appropriating $120,000 from Unallocated General Fund Reserves and Authorizing the City Manager to Execute Expenditures for the Placement of 100 Additional Columbaria Units at Mountain and Veterans' Cemeteries, Approval of the Proposed 2023-24 Cemetery Price Lists and Authorization for the City Manager to Outsource Burial Contractor Services Summary
The City of Sonoma owns and manages three cemeteries, Mountain, Valley, and Veterans that comprise the City's Cemetery Enterprise Fund. On August 2, 2023, the City Council approved the City of Sonoma's Response to the Sonoma County Civil Grand Jury Report titled "City of Sonoma Cemeteries" as required by State Law. The submitted response stated the City would complete a financial and operational analysis and develop a strategy to address the current Cemetery Fund deficit.

On September 15, 2023, staff retained L.F. Sloane Consulting Group to assist with the financial analysis and develop a Strategic Operating Plan for the City of Sonoma's Cemeteries and prioritize implementation of next steps as presented at the August 2, 2023, City Council Meeting:
 Schedule a community volunteer workday at Valley, Mountain and Veterans' Cemeteries (Completed)
 Update the City Cemeteries Pricing and Fee Schedule to reflect current market rates (Proposed action item)
 Implement initial cemetery improvements and capital enhancements (Proposed action item)
 Create staffing plan to support cemeteries (Proposed Action Item)  Update policies and procedures and add information to website (Partially Completed)  Development of long-term financial plan to support expansion and beautification of cemeteries. (December Finance Committee)
In conjunction with the development of the Strategic Operation Plan for the City of Sonoma's Cemeteries, priority action items for City Council to initiate capital improvements and build capacity to meet community needs have been identified in a City Cemetery Action Update (attached). The Update includes several findings that provide the basis for recommendations of the priority action items.

According to the Funeral Convergence 2022 Annual Market Share Report, a vast majority of people in Sonoma County are choosing cremation, with Duggan's Mission Chapel reporting a 90% of total services being cremations. This informs the initial inventory investment recommendation to focus on cremation products at Mountain and Veterans' Cemeteries.

Currently, there are limited above ground cremation options at Mountain Cemetery and no above ground cremation units at Veterans' Cemetery creating a shortage of high-demand product.

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L.F. Sloane and City staff have walked Mountain and Veterans' Cemeteries to assess property locations for placement of columbaria units. The proposed locations were selected for visual enhancement, minimal grading and geological requirements as well as density, continuity and serenity of cumulative placements on each property. Staff also met with representatives from AMVETS "Hap Arnold" Post 55 and the Sonoma Veterans' Memorial Park to discuss the addition of above ground cremation products and walked with them onsite at Veterans' Cemetery to ensure proposed columbaria placements were consistent with future desired development phases.

A review of Sonoma County cemetery pricing identified opportunities for the City of Sonoma to bring cemetery product and service prices in line with current costs and market conditions. Initial pricing recommendations significantly increase prices for "Out of County" residents and include a wide range of adjustments per item. Pricing for purchase of full-body burial graves and crypts allow for the outsourcing of burial contractor services enabling the City to introduce new inventory for this product without high capital outlays. Additionally, the recommended pricing is simplified and will provide a more customer-friendly explanation of product and service fees that will be available at time of purchase and online for pre-need sales.

Staff is requesting City Council appropriate $120,000 from the unallocated General Fund Reserves to invest in the addition of 100 columbaria units at Mountain and Veterans' Cemeteries and approve the proposed 2023-24 City of Sonoma Cemetery Price List (attached).

The requested investment and proposed pricing recommendations represent approximately 2-4 years of inventory with an estimated Return on Investment of 350% to support the Cemetery Operation and Endowment funds.

Additionally, in review with L.F. Sloan and best practices for providing burial services, staff is requesting City Council authorize the City Manager to outsource burial contractor services for full-body burials at a cost to be covered by the Opening and Closing Fees included in the 2023- 24 City of Sonoma Cemetery Price List per the Staffing Recommendations included in the Cemetery Strategic Plan Update. This approach will allow the City to provide on demand inground burial with a cost recovery model without the need to invest funds up front for a product that is becoming less of a demand. The cost for this service is built into the proposed 2023-24 Cemetery Price List.

Recommended Council Action
Adopt the Resolution appropriating $120,000 from unallocated General Fund Reserves and authorizing the City Manager to execute expenditures for the placement of 100 additional Columbaria Units at Mountain and Veterans' Cemeteries, approval of the proposed 2023-24 Cemetery Price Lists and authorization for the City Manager to outsource burial contractor services.

Alternative Actions
Council discretion.

Financial Impact
The unallocated General Fund Reserves balance is approximately $11.7 million. This balance is sufficient to appropriate the requested $120,000 for Capital Investment for City Cemeteries inventory expansion.

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Environmental Review Status
Environmental Impact Report
Negative Declaration
Exempt
Not Applicable
Approved/Certified
No Action Required
Action Requested
Attachments
Resolution - Cemeteries Appropriation
Exhibit A - Sonoma City Price List 2023_24
Sonoma City Cemetery Update-Nov 15-v4
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City of Sonoma
RESOLUTION # _____ - 2023
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SONOMA APPROPRIATING $120,000

FROM UNALLOCATED GENERAL FUND RESERVES AND AUTHORIZING THE CITY MANAGER TO EXECUTE EXPENDITURES FOR THE PLACEMENT OF 100 ADDITIONAL COLUMBARIA UNITS AT MOUNTIN AND VETERANS’ CEMETERIES, APPROVAL OF THE PROPOSED 2023-24

CEMETERY PRICING RECOMMENDATIONS AND AUTHORIZATION FOR THE CITY MANAGER

TO OUTSOURCE BURIAL CONTRACTOR SERVICES
WHEREAS, at its meeting of August 2, 2023, the City Council voted 5-0 to approve the City of Sonoma responses to the report titled “City of Sonoma Cemeteries” included in the 2022-23 Final Consolidated Sonoma County Civil Grand Jury Report per California Penal Code Sections 933 and 933.05; and WHEREAS, the City of Sonoma responses stated that staff would complete an operational and fiscal analysis and develop a strategic plan to address the Cemetery Fund deficit; and, WHEREAS, on September 15, 2023, the City Manager engaged L.F. Sloane Consulting Group to develop a Strategic Operating Plan for the City of Sonoma’s Cemeteries; and, WHEREAS, proposed priority action items for the Strategic Operating Plan outlines a capital request of $120,000 for the installation of 100 columbaria niche units at Mountain and Veterans’ Cemeteries; and, WHEREAS, the proposed 2023-24 Cemetery Pricing Recommendations for the Property Purchase represents approximately 2-4 years of inventory with an estimated Return on Investment of 350% per unit; and, WHEREAS, the proposed 2023-24 Cemetery Price List includes recommendations for Opening and Closing Fees calculated to cover the cost of inurnment and burial placements; and, WHEREAS, the proposed Cemetery Staffing Recommendations propose outsourcing a contract burial service provider for full-body burials to be covered by the Opening and Closing Fees.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Sonoma hereby allocates $120,000 from the General Fund Reserve unallocated funding and authorizes the City Manager to execute expenditures for the placement of 100 additional columbaria units at Mountain and Veterans’ cemeteries; and, BE IT FURTHER RESOLVED that the City Council approves the proposed 2023-24 City of Sonoma Cemetery Price List (Exhibit A) including Opening and Closing Fees; and, BE IT FURTHER RESOLVED that the City Council authorizes the City Manager to outsource burial contractor services for full-body burials to be covered by the Opening and Closing Fees.

AYES:

NOES:

ABSENT:

ABSTAIN:
_____________________________
Sandra Lowe, Mayor
ATTEST:
_____________________________
Rebekah Barr, MMC, City Clerk
Agenda Item #9.1:

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Sonoma City Cemetery Price List 1 of 3
City of Sonoma
Cemetery Price List
Effective November 16, 2023
Plot/Crypt/Niche
30 %
Endowment
25%
Administration
City
Resident
County
Resident
Out of
County
30% 25% 5% 20%

MOUNTAIN CEMETERY
Ground Burial $ 6,000.00 $ 1,800.00 $ 1,500.00 $ 9,300.00 $ 9,765.00 N/A Additional Cremation Inurnment (Ground) $ 700.00 $ 210.00 $ 175.00 $ 1,085.00 $ 1,139.25 $ 1,367.10 Additional Cremation Inurnment (Family Mausoleum) $ 700.00 $ 210.00 $ 175.00 $ 1,085.00 $ 1,139.25 $ 1,367.10 Cremation Grave $ 1,800.00 $ 540.00 $ 450.00 $ 2,790.00 $ 2,929.50 $ 3,515.40 Scatter Garden $ 450.00 $ 135.00 $ 112.50 $ 697.50 $ 732.38 $ 878.85 Child Grave $ 600.00 $ 180.00 $ 150.00 $ 930.00 $ 976.50 $ 1,171.80 Single Cremation Niche
Row 1-2, 6-8 $ 1,600.00 $ 480.00 $ 400.00 $ 2,480.00 $ 2,604.00 $ 3,124.80 Row 3-5 $ 2,000.00 $ 600.00 $ 500.00 $ 3,100.00 $ 3,255.00 $ 3,906.00 Double Cremation Niche
Row 3-5 $ 3,600.00 $ 1,080.00 $ 900.00 $ 5,580.00 $ 5,859.00 $ 7,030.80 Row 1-2, 6 $ 3,000.00 $ 900.00 $ 750.00 $ 4,650.00 $ 4,882.50 $ 5,859.00 Mausoleum Crypts
Single Crypt $ 6,000.00 $ 1,800.00 $ 1,500.00 $ 9,300.00 $ 9,765.00 $ 11,718.00 Double Crypt $ 10,000.00 $ 3,000.00 $ 2,500.00 $ 15,500.00 $ 16,275.00 $ 19,530.00 Additional Cremation Inurnment (Mausoleum) $ 700.00 $ 210.00 $ 175.00 $ 1,085.00 $ 1,139.25 $ 1,367.10 Agenda Item #9.1:

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Sonoma City Cemetery Price List 2 of 3
City of Sonoma
Cemetery Price List
Effective November 16, 2023
Plot/Crypt/Niche
30 %
Endowment
25%
Administration
City
Resident
County
Resident
Out of
County
30% 25% 5% 20%

VETERANS CEMETERY
Ground Burial $ 6,000.00 $ 1,800.00 $ 1,500.00 $ 9,300.00 $ 9,765.00 $ 11,718.00 Additional Cremation Inurnment (Ground) $ 700.00 $ 210.00 $ 175.00 $ 1,085.00 $ 1,139.25 $ 1,367.10 Cremation Grave $ 1,800.00 $ 540.00 $ 450.00 $ 2,790.00 $ 2,929.50 $ 3,515.40 Scatter Garden $ 450.00 $ 135.00 $ 112.50 $ 697.50 $ 732.38 $ 878.85

VALLEY CEMETERY
Ground Burial $ 6,000.00 $ 1,800.00 $ 1,500.00 $ 9,300.00 $ 9,765.00 N/A Additional Cremation Inurnment (Ground) $ 700.00 $ 210.00 $ 175.00 $ 1,085.00 $ 1,139.25 $ 1,367.10 Cremation Grave $ 1,800.00 $ 540.00 $ 450.00 $ 2,790.00 $ 2,929.50 $ 3,515.40

COLUMBARIUMS (VALLEY & MOUNTAIN)
Columbaria
Row 3-5 $ 3,000.00 $ 900.00 $ 750.00 $ 4,650.00 $ 4,882.50 $ 5,859.00 Row 1-2 $ 2,400.00 $ 720.00 $ 600.00 $ 3,720.00 $ 3,906.00 $ 4,687.20 Agenda Item #9.1:

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Sonoma City Cemetery Price List 3 of 3
City of Sonoma
Cemetery Price List
Effective November 16, 2023
Plot/Crypt/Niche
30 %
Endowment
25%
Administration
City
Resident
County
Resident
Out of
County
30% 25% 5% 20%
Opening and Closing/ Merchandise (All Cemeteries)
Ground Burial $ 2,000
Cremation In-Ground $ 600
Cremation Mauoleum/Niche $ 450
Child $ 200
Liner $ 900
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City of Sonoma
Agenda Item Summary
Meeting: City Council - 15 Nov 2023
Department
Public Works
Staff Contact
Michael Berger, Public Works Director
Agenda Item Title
Traffic Safety Committee Recommendation of Installation of Speed Management Measures on East Napa Street at Fifth Street East
Summary
Over the years, the City has received numerous complaints from residents regarding vehicles travelling at speeds greater than the posted speed limit on East Napa Street between 8th Street East and 4th Street East. In response to these concerns, prior to 2008, a Public Works project installed a bulb out crosswalk at the "T" intersection of East Napa Street and Fifth Street East as a traffic calming measure to slow vehicles.

Concerned neighbors submitted a Traffic Hazard Reporting Form documenting their concerns about vehicles travelling too fast on April 9, 2019. This report requested an all way stop at the “T” intersection as a means of slowing vehicles down. When the 3-way STOP was proposed by Public Works additional neighbors voiced their concerns with this plan and disagreed with the proposed direction. The 3-way STOP alternative was ceased and instead it was decided to install the following speed management measures on East Napa Street between 5th Street East and the Sonoma County line:
 Striping and marking legends including edge line striping and bike legends  Signage upgrades including share the road and bicycle route signs  An electronic radar speed feedback sign
In April/May of 2022 neighbors once again raised their concerns about vehicle speeds at the E.

Napa St/5th St. E. intersection and on May 31, 2022, a neighborhood meeting was conducted that was attended by the neighbors, the Public Works Department and the Police Department.

Vehicle speeding and unsafe driving were topics discussed at the meeting.

At the July 28, 2022 Traffic Safety Committee meeting it was agreed to look into installation of additional speed management measures to slow traffic. The traffic calming measures were discussed further at the Traffic Engineering Safety Team meeting held on September 29, 2022.

This meeting was attended by the Police Department, Fire Department, Public Works Department and the Traffic Engineer. Following the meeting the Traffic Engineer developed a plan of speed management measures to be installed. The following speed management measures were installed on E. Napa St. between 4th St. E. and 5th St. E. by Public Works crews in Fall of 2022 and the Spring of 2023:
 Edge line striping, red curb striping and continental crosswalks  A YIELD TO PEDESTRIANS sign in median at bulb out crosswalk  A pavement markers array at intersection on E. Napa St. to deter high speed left hand turn for westbound traffic on E. Napa Street
 An “Entering City of Sonoma” sign
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Speed surveys were conducted on April 24, 2023, for the area east of the intersection near the cemetery, May 15, 2023, just east of the intersection (WB only) and on July 17, 2023, west of the intersection between 4th St. E. and 5th St. E. These speed surveys (Speed Data provided in attachments) showed that:

1. Vehicle speeds east of the intersection had remained similar to speed surveys completed in prior years with a slight decrease

2. Vehicle speeds decreased as vehicles approached the intersection travelling westbound
After the installation of the speed management measures another neighborhood meeting was held on July 6, 2023. The meeting was also attended by the neighbors, the Public Works Department and the Police Department. A consensus could not be reached that the speed surveys indicated that traffic was slowing enough, and the neighbors requested physical speed management measures (such as speed bumps or speed tables) be installed across the roadway on both sides of the intersection on E. Napa St. At the August 22, 2023, Traffic Safety Committee meeting, the 5th St. E. and E. Napa St. issue was discussed and no resolution was reached by the committee.

After this the Traffic Engineering Safety Team (PD, FD, PW and the Traffic Engineer) met to discuss the need for physical speed management measures such as speed bumps or speed tables. It was agreed to by the group that based on the speed surveys, speeds observed in the field, vehicle crash history at the location and that the roadway was a primary fire response route the installation of physical speed management measures was not warranted on either side of the intersection.

On October 3rd, a Special Traffic Safety Committee was held to discuss the 5th St. E. and E.

Napa St. speeding issues. All aforementioned data was presented to the committee and physical speed management measures placed at both sides of the intersection were discussed as options. Public safety provided the Traffic Safety Committee information on the impacts to their operations of speed tables in a primary fire response route. The Committee voted to recommend the installation of an offset speed table located to the east of the intersection. This motion passed 5-0.

If the City were to move forward with the implementation of the offset speed table on E. Napa St., it will require approximately 2-3 days for a Public Works crew to complete installation. The premanufactured Traffic Logix Corporation offset speed table will cost roughly $14,000.00. A detailed installation plan is provided in the attachments. Public Works will complete additional speed surveys at the previously completed locations to determine what effect the offset speed table has had on vehicle speeds.

Public Works is requesting direction from Council regarding the Traffic Safety Committee's recommendation to install offset speed tables to the east of the intersection on E. Napa Street and Fifth Street E to promote traffic calming. Staff is also seeking direction on how to address future requests for similar traffic calming measures including priority, criteria development and funding. This could be accomplished by staff working with the Traffic Safety Committee on a new traffic calming infrastructure measure criteria process to evaluate future requests of this type.

The City Council may wish to consider this at their next Goal Setting and as part of the 2024/25 budget process.

Agenda Item #9.2:

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Recommended Council Action
Provide direction regarding the Traffic Safety Committee's recommendation to install offset speed tables to the east of the intersection on E. Napa Street and Fifth Street E to promote traffic calming. Additionally, provide direction on how to address future requests for similar traffic calming measures including priority, criteria development and funding.

Alternative Actions
Council discretion.

Financial Impact
Premanufactured offset speed tables cost just under $14,000.00 per location. This price does not include installation labor.

Environmental Review Status
Environmental Impact Report
Negative Declaration
Exempt
Not Applicable
Approved/Certified
No Action Required
Action Requested
Attachments
PowerPoint - Traffic Safety Committee Recommendation - E Napa St / 5th St E Speed Study Information
Speed Table Specifications
Agenda Report and Attachments 8-22-23 TSC Meeting - Pdf Agenda Report and Attachments 10-3-23 TSC Meeting - Pdf Agenda Item #9.2:

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Speed VS. Time
FILENAME: <E.NAPA.WB.DAT>
Minimum Avg. Speed = 0 Maximum Avg. Speed = 50
Average Speed = 31
Elapsed Time = 5730 minutes Ten Mile Pace = 26 to 35

E NAPA WB
NORM Speed Limit: 25
nl‘_AALh.u“Jil
[ik4iL.“J K I ;.inA“.L““
iJ vvv n v yivuvyvii "vvyvyy T
25 Tue 26 Wed 27 Thu 28 Fri
Apr 2023 Time
Agenda Item #9.2:

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Speed VS. Time
FILENAME: <1AOOO63.DAT>
Minimum Avg. Speed = 0 Maximum Avg. Speed = 41
60 Average Speed = 23
Elapsed Time = 5445 minutes Ten Mile Pace = 18 to 27
50 ENAPA WB2
NORM Speed Limit: 25
NO Speed oo
_\G
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Offset Speed Tables (Traffic Committee Recommended Option) Sonoma Plaza
5 t
h
S
t
E
5 t
h
S
t
E
8th St E
E Napa St E Napa St
Speed Table
Drawing Not to Scale
Agenda Item #9.2:

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Sonoma Plaza
5 t
h
S
t
E
5 t
h
S
t
E
8th St E
E Napa St E Napa St
5 t
h
S
t
E
Sonoma Plaza
5 t
h
S
t
E
5 t
h
S
t
E
8th St E
E Napa St E Napa St
Alternate Speed Table Placement Options Considered
Speed Table
Drawing Not to Scale
Agenda Item #9.2:

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2525XING PED 25
±1.25' SHOULDER (TYP)

10.75' TRAVEL LANE (TYP)
±8.75' PARKING LANE (TYP)

10.75' TRAVEL LANE (TYP)
50' OFFSET
DETAIL 27B EDGE LINE
PER CALTRANS STD A20D
12 LF
(STRIPE THROUGH SPEED TABLE)

SPEED TABLE
(SEE DETAIL BELOW)
W17-1
W6 (25 MPH)
W17-1
W6 (25 MPH)

CEMETERY DRIVEWAY

INTERSECTION
1 FT
2 FT
3 FT
4 FT
5 FT
6 FT
7 FT
8 FT
100 FT
10 FT
8 FT
10 FT
14 FT
16 FT
18 FT
20 FT
(100 FT)

EDGE OF

ROADWAY
50' OFFSET

FROM EDGE

OF SPEED
TABLES
12 IN WHITE

PAVEMENT MARKINGS

WIDTH VARIES
(SEE DETAIL TO RIGHT)

STRIPING LAYOUT
W17-1
W6 (25 MPH)
W17-1
W6 (25 MPH)

CL LANE WIDTH (VARIES)
~22' DIRECTION OF TRAVEL
NOTES:

1. THE SPEED TABLES SHALL BE CONSTRUCTED OUT OF ASPHALT OR SPEED TABLE PRODUCT (E.G. TRAFFICLOGIX OR SIMILAR) THAT CAN SUPPORT THE IMPOSED LOADS WITH A TOTAL WEIGHT OF 68,000 POUNDS (46,000 POUNDS ON TANDEM REAR AXLES AND 22,000 POUNDS ON THE FRONT AXLE.

WIDTH VARIES
2' (MAX)
12" TAPER

EXISTING CURB

AND GUTTER

TACK COAT
A.C. STANDARD 3/8" MIX,
D2-AR 5.6% ASPHALT BINDER

SECTION A-A

SECTION B-B
DATUM EL = 0.00"
ELEVATION (IN.)
REMOVE APPROX 1" AT ENDS TO ALLOW FOR

ADEQUATE THICKNESS OR RAKE OUT AGGREGATE AT
EDGES TO ALLOW SMOOTH CONFORM.
~ 22'
6"
(TYP) 3.00
B
A
A

EXISTING SHOULDER
2' (MAX)
12" TAPER

TACK COAT
A.C. STANDARD 3/8" MIX,
D2-AR 5.6% ASPHALT BINDER
~ 6'
(TYP) 3.00 3.00
B
10'
0 10' 20' 40' E NAPA ST
1" = 20'

E NAPA ST FIFTH ST E
SHEET NOTES:

1. ALL SIGNS TO BE INSTALLED ON NEW POST AND FOUNDATION PER CITY OF SONOMA STD PLAN 115.

Project
Client
Plot Date: 7 November 2023 - 11:59 AM Plotted By: Alice Park N:\US\Santa Rosa\Projects\561\12621875\Digital_Design\ACAD\Sheets\12621875_C101.dwg 0 Bar is one inch on
original size sheet
Approved Date
Author Drafting Check
Designer Project Director
Project No. Date
Filename:

Sheet No. This document and the ideas and designs incorporated herein, as an instrument of professional service, is the property of GHD. This document may only be used by GHD’s client (and any other person who GHD has agreed can use this document) for the purpose for which it was prepared and must not be used by any other person or for any other purpose. www.ghd.com Title
1"
No. Issue Checked
Design Check
Project Manager
Conditions of Use
Scale
ANSI D
Size CITY OF SONOMA
E. NAPA STREET
MW
BS 12621875 OCT 2023
GHD Inc.
4080 Plaza Goldorado Circle Suite B
Cameron Park California 95682 USA
T 1 530 677 5515 C76103
6/30/24
No.

Exp. REGI STERED PROFESSIONA L ENGINEER

STAT E OF CA L I FOR N

C I V I L
IA
MA
T T HE W J . W A R GUL A

OFFSET SPEED TABLE
C-101
AJP
AJP
AJP
1 SPEED TABLE DETAIL
NTS

SAINT FRANCIS SOLANO CEMETERY
Agenda Item #9.2:

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Traffic Logix Corporation
3 Harriett Lane
Spring Valley, NY 10977 USA
Tel: (866) 915-6449
Fax: (844) 405-6449
www.trafficlogix.com
Page | 1
Quote Number QUO-33649-Q7K9Z6
Created Date 11/8/2023
Expiration Date 12/22/2023
Prepared by Jim Merrill

QUOTATION
Standard Features (Included)
• Prices Shown include - Required Adhesive, Bolts and Anchors (7") • Color and Markings as Indicated (MUTCD)
Special Notes
Quote Line Items – All Prices shown are in $ US Dollar
Product Product Code Quantity Sales Price Total Price
21Lx9Wx3" speed cushion with
arrows (MUTCD)
SC219A 1.00000 $3,750.00 $3,750.00
21Lx18Wx3" speed table
w/arrows (MUTCD)
ST2118A 1.00000 $6,961.00 $6,961.00
SDS-Plus Shank RotaryHammer Drill Bit.9/16"Bit, 16
Drilling Depth, 18-3/4" Overall
Length.
23596 5.00000 $65.00 $325.00
400mL 1:1 Dispenser -
Adhesive Applicator Gun
PU-APGUN 2.00000 $65.00 $130.00
Totals
Subtotal: $11,166.00
Freight: $1,500.00
Sales Tax (if applicable): $921.20
Grand Total: $13,587.20
Contact: Matt Wargula
Phone: 1 707 540 9689
Email: [email protected]
GHD (Global Engineering)
TBD
Sonoma, California 95476
USA
Shipping Address:

TBD
Sonoma, California 95476
United States
Agenda Item #9.2:

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Traffic Logix Corporation
3 Harriett Lane
Spring Valley, NY 10977 USA
Tel: (866) 915-6449
Fax: (844) 405-6449
www.trafficlogix.com
Page | 2
Quote Number QUO-33649-Q7K9Z6
Created Date 11/8/2023
Expiration Date 12/22/2023
Prepared by Jim Merrill

Terms: 1% - 10 days – Net 30
Payment: MC, VISA, AMEX. Credit card payments over $10K will include an additional 2% fee.

Freight: Freight quotation is valid for a period of 21 days after it is issued. Beyond that, freight quotations will require confirmation or adjustment.

Changes/Returns: 30% for standard orders and 50% on custom orders.

Delivery Requirements
Quote Acceptance Information
Signature _____________________________________
Name _____________________________________
Title _____________________________________
Date _____________________________________
Thank you for choosing Traffic Logix. Please sign and return to:

Please complete to set up new account: https://trafficlogix.com/business-application-form/ [email protected]
Jim Merrill
Sales - South West USA
+19257847865
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18’
3”
Speed tables are raised devices placed across the road to slow traffic. This design over a 14 or 21 foot length of space encourages cars to slow down without coming to a halt. Often considered the most traditional of physical traffic calming solutions. They are ideal for residential roads and are widely used to bring speeds to between 20-30 mph.

SPEED TABLES

TRAFFIC CALMING SOLUTIONS
3 HARRIET LANE SPRING VALLEY, NY 10977
21’

SPECIFICATIONS
Dimensions of the modules:

Width: 18” (+/- 1/16”)
Length: 42” (+/- 1/8”)
Thickness: 3” (+/- 1/8”)
Dimensions of the Speed Tables
(widths and lengths are adjustable )
Width: from 6’ and up by 1.5’ increments
Length: from 7’ and up by 3.5’ increments
Height: 3”
Standard dimensions of Speed
Tables:

Width: according to a street width
Length: 14’ or 21’
Height: 3”
Entrance and exit gradient: 1:15
Side gradient: 1:3
Physical Properties:

Material: 100% recycled synthetic and
natural rubber composite
Tensile strength: minimum 500 psi
Shore hardness: minimum 70A
Specific gravity: 1.1
Markings: rubber modules are available
in all black, black with yellow or white
reflective square markings, or with white
reflective arrow chevrons. Markings
are embedded into rubber.
14’
As Shown: 21’ L x 18’ W with 4 White
modified MUTCD Chevrons
Part Number:

ST-211803-4M
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SPEED CUSHIONS, SPEED HUMPS, OR SPEED TABLES

AS DETAILED IN THE LIMITED WARRANTY PROVIDED IN CONNECTION WITH YOUR

PURCHASE OF THIS PRODUCT, THE TRAFFIC LOGIX LIMITED WARRANTY ONLY APPLIES TO TRAFFIC CALMING PRODUCTS THAT ARE CORRECTLY INSTALLED AND MAINTAINED.

FOR ADDITIONAL DETAILS ON SAFE USAGE OF TRAFFIC CALMING PRODUCTS, PLEASE REFER TO THE CONDITIONAL TERMS OF USE PROVIDED TO YOU.

Precautions
WARNING: RISK OF INJURY From a safety point of view, steel-toed boots, safety gloves, and standard safety precautions are required.

WARNING: RISK OF ROAD HAZARD AND INJURY Quarterly inspections must be made of each traffic calming device; if the Product has been damaged in any way, it must be replaced.

CAUTION: Traffic Calming Products must be installed in such a way that they are visible from at least 200 feet (60 m). For safe usage, Traffic Logix products must be installed with appropriate signage in accordance with the ITE State of the Practice on Traffic Calming guide and the Manual on Uniform Traffic Control Devices (MUTCD), or in Canada in accordance with the standards put in place by the Transport Association of Canada (TAC), Canadian Institute of Transportation Engineers (CITE), and the Quebec Ministère des Transports (MTQ).

Additional precautions:
l Make sure that the units are tight and well aligned before moving from one step to another. l Make sure the holes are clear of dust and debris before installing the anchors. l Make sure to install the appropriate Rubber Traffic Calming Device for the speed limit of the roadway. Refer to the Traffic Logix Rubber Overview Web page and Traffic Logix Sales for details. l In cold climates, Traffic Calming Products must be removed in the fall prior to the arrival of snow and reinstalled in the spring after the last snow storm.

IMPORTANT: Before you begin, refer to the Rubber Conditional Use Warranty document for additional requirements.

Supplied hardware Tools and supplies you'll need
• Lag bolts, washers, and nylon anchors
• Traffic Logix anchor adhesive. One tube
of adhesive will cover 24 holes or 4
rubber units. This equates to about 1.5
to 2 squirts per hole.
• Traffic Logix anchor T-bar tool
• Chalk, plumb line, street broom, measuring tape, utility knife or hack saw (used for trimming the rubber as needed), crow bars, gooseneck wrecking bars, 3-lb (1.4 kg) hammer, 10-lb (4.5 kg) sledge hammer (for final adjustment) • High-speed heavy duty impact or hammer drills (preferably spline drills) • Air compressor to maintain 120 PSI (8.3 Bar, used to blow out debris after hole drilling)
• Heavy duty generator and extension cords
• General purpose hammer - Hand held sledge hammer
Available for purchase from Traffic Logix:
• Drill bits: carbide tip, 9/16-in. (14 mm) dia. x 12-in. (30 cm) or 18-in. (46 cm) L • Traffic Logix anchor adhesive: Enough adhesive is supplied with the product for a typical installation, but you can purchase additional adhesive if needed. • Adhesive dispenser gun
Agenda Item #9.2:

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Installing Modular Traffic Calming Systems –Speed Cushions, Speed Humps, or Speed Tables p. 2 Installing the traffic calming modules
CAUTION: Moisture must not be present in or around the product during installation for the anchor adhesive to be effective.

1. Clean the surrounding installation area with the street broom. Free area from pebbles and all debris.

2. Using the chalk, mark a line parallel to the curb and one that is perpendicular to the road. Use these lines to square up your Traffic Calming Product. Leave the chalk lines in view, allowing the module edges to touch the lines.

3. Identify and separate the pieces that run parallel to the curb for both sides of the Traffic Calming Product.

4. Assemble and position the first row of outside units. Make sure that all of the tongues are facing out towards the center of the Traffic Calming Product. Use the tongue and groove system to ensure the units interlock snugly, as shown. Use a hammer if necessary to align the modules.

Snugness of the modules is critical at all times as is utilizing the chalk line as a guide for straightness.

Important The first row of modules must be secured with bolts and anchors before proceeding to the next row.

NOTE: If you are installing an odd number of speed cushions based upon roadway width, start with the center cushion and work outward toward the roadway edge.

Once installed, then remeasure the cushion gap spacing for the adjacent cushions. Mark the locations with chalk or painted lines as in STEP 2.

If you are installing speed humps or tables, start with the roadway pavement edge and proceed to install from the outer road edge toward the center line. Then from that center line to the outer road edge opening completed lane for traffic to proceed.

Each module has the part number on the surface module edge.

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p. 3 Installing the traffic calming modules

5. Pre-mark the drill bit to 8-in. (20 cm) deep, with tape or paint. Standing on the first corner module, use the hammer drill and a 9/16-in. (14 mm) diameter x 12-in. or 18-in. (30 cm or 46 cm) or longer drill bit to drill through the existing module holes of the first row. To install standard 7-in. (18 cm) anchors, drill 8- to 9-in. (20 to 23 cm) deep into the asphalt. To install 4-in. (10 cm) anchors, drill 5- to 6-in. (13 to 15 cm) deep. Four-inch (10 cm) anchors are best for use in concrete surfaces or in snowbelt areas.

Standing on the module being drilled greatly reduces module movement while drilling as well as when removing the drill bit. Once all 6 holes are drilled, move on and repeat.

6. IMPORTANT. Using a high performance air compressor, make sure all the holes are clear of all dust and debris before installing the anchors. Remeasure the depth of the holes. You can use a bolt as a depth gauge. The compressor must be able to maintain 90 PSI (6.2 Bar).

7. Once the above is done, wearing protective glasses, insert 1.5-2 squirts of adhesive into each hole. Then, using the T-bar anchor tool and hand-held sledge hammer, insert the plastic anchors into each hole until flush. Then, quickly insert a bolt and washer assembly and install them using the high speed drill and an 11/16-in. (6 mm) socket. Ensure that the bolts are snug, but do not over-tighten them. The bolt head should always sit below the rubber surface. If the high speed socket keeps spinning, take a hammer and hit the bolt head until it moves below the surface of the rubber. Using the hammer will not damage the bolt or anchor.

NOTE: There may be times when the anchor or bolt will not go deep enough into the drilled hole. Should this occur, remove the combo and re-clean for debris. Remeasure for depth using a bolt. If needed, re-drill as either the hole was not deep enough or the adhesive hardened.

Do not over-drill depth as this would require additional adhesive mixture. Reaming the drilled hole is not advisable, but may be needed to assist in easing any resistance with anchor insertion.

NOTE: APPLY THE ADHESIVE IN ALL SIX HOLES OF THE PERIMETER MODULES ONLY. Interior modules DO NOT require adhesive, as they will be held in place not only by the tongue and groove system, but also by the perimeter modules, which include adhesive.

For example, for any product that is 7-ft. (2.1 m) long, no matter the width, all six holes in every module would require adhesive. For speed cushions, speed humps, and speed tables of 10.5 ft., 14 ft., 17.5 ft., 21 ft., 24 ft. (3.2 m, 4.3 m, 5.3 m, 6.5 m, 7.3 m) or longer, no matter the width, only the perimeter module holes require adhesive.

Each speed cushion, speed hump, and speed table includes the appropriate amount of anchor adhesive in addition to lag bolts, washers, and anchor installation hardware.

8. Once you have bolted the first row to the ground, you can begin assembling the next row of modules. Using a 10-lb (4.5 kg) sledge hammer, knock the row snug to the first row. Continue to assemble and connect the additional rows, while at the same time drilling out the holes for the rows that have been completed. Continue installing the rows until half the width of the street is completed. Then, proceed to the other half. This sequence allows traffic to flow through half the street at any given time. If you're installing speed cushions, complete the entire product before moving on to next.

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City of Sonoma
Agenda Item Summary
Meeting: Traffic Safety Committee - 22
Aug 2023
Department
Public Works
Staff Contact
Michael Berger, Public Works Director
Agenda Item Title
Discussion and Possible Action Regarding the Traffic Calming Measures on East Napa Street at Fifth Street East
Summary
Issues Raised and Actions Taken
On April 9th, 2019 a Traffic Hazard Reporting Form was received by the Public Works Department. Speeding on East Napa Street was the main issue. A request was made for Stop signs to be installed at the intersection. There wasn’t a consensus among the neighbors for Stop signs and instead the following traffic calming measures were installed in 2019/2020:
•Curb bulb out crosswalk installed at Fifth Street East/E. Napa Street on E. Napa Street •Striping/Markings including bike legends and edge line striping east of Fifth Street East •Signage upgrades including Share the Road signs and Bicycle Route signs east of Fifth Street East on E. Napa Street
•Added a radar speed sign on E. Napa Street for westbound traffic east of Fifth Street East At a 5/31/2022 neighborhood meeting current traffic calming measures were discussed. At the 7/28/2022 Traffic Safety Committee meeting it was agreed to install additional traffic calming measures. The traffic calming measures were discussed further at the Traffic Engineering Safety Team meeting held on 9/29/22. The following measures were installed in 2022/2023:
•Edge line striping, red curb striping and continental crosswalks Fourth Street East to Fifth Street East
•Yield to Pedestrians sign in median at curb bulb out crosswalk on E. Napa Street •Installed pavement markers at intersection on E. Napa Street to deter high speed left hand turns for westbound traffic
•Added entering City of Sonoma sign at City limits
A neighborhood community meeting to further discuss traffic calming measures at the intersection was held on 7/6/2023 and a request was made for a speed table to be installed both east and west of the intersection on East Napa Street. This was discussed with the Fire Department and the Fire Department does not support speed table installation on collector streets due to increased response times for emergency calls and wear and tear on the fire engines. In consultation with the City Traffic Engineer, based on the speed surveys taken and the effectiveness of the traffic calming measures installed to date the need for further measures, such as speed tables, is not necessary or warranted. The Public Works Department does not recommend additional measures be installed at this time except the following measure that was discussed at the 7/6/23 community meeting:
•Add red paint to the bulb out curbs to highlight their presence. •Additionally based on requests from residents there will be a no parking zone established on the south side of East Napa Street, west of the bulb out to increase sight visibility for left hand turn vehicles on Fifth Street East
Agenda Item #9.2:

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Background
Numerous traffic calming measures have been installed at the intersection and on E.Napa Street. Traffic calming measures installed at the intersection have worked and additional measures are not recommended (other than mentioned above).

Recommended Council Action
It is recommended the Traffic Safety Committee discuss and provide a recommendation that the current traffic calming measures have worked and no further measures (other than those mentioned above) are necessary.

Alternative Actions
Committee discretion.

Financial Impact
Environmental Review Status
Environmental Impact Report
Negative Declaration
Exempt
Not Applicable
Approved/Certified
No Action Required
Action Requested
Attachments

4.5 Exhibit A – E. Napa Street and Fifth Street East Intersection Speed Survey Summary_MTB

4.5 Exhibit B – E. Napa Street and Fifth Street East Intersection Speed Survey Data_MTB Alignment with Council Goals:

Compliance with Climate Action 2020 Target Goals:

CC:
n/a
Agenda Item #9.2:

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Agenda Item #9.2:

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Agenda Item #9.2:

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Agenda Item #9.2:

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Need for
TrafficCalming
Measures on
E. Napa Street
at Fifth Street
8/22/23TrafficAdvisory
Council Meeting
Response to Public Works
Agenda Item Summary
Peter Fitzgerald
Agenda Item #9.2:

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Chronology: 2019 - 2022
- April 9”‘,2019 a Traffic Hazard Reporting form is submitted to the city. ' Citing lack of consensus for a three-way stop sign, City installs other traffic calming measures (Curb bulb out signage, radar speed sign)
-
' ‘ the intersection to measure tspe of traffic.
ed . Speed limit is 25 MPH.
- March 26, 2022 Do struck and killed at the intersection by a vehicle speeding westbound that turned onto going Stre too et fast to see the dog efore hitting it
- ‘-
' ‘ e intersection to measure t
h
e
spoftraffic.
ee
d
Speed limit is 25 MPH.
° May 31, 2022 neighborhood meetin with PublicWorks Director discussed traffic calming measures in place timehand need at for additional measures to slow tra IC.
° June 1, 2022 City Council meeting discusses need for traffic calming measures. After the Council initially pro pos
es
animmediat
e vote to authorizeinstallationof a_three—waystop sign, council members defer to the Public Works Director's toime allow for additional, less intrusive calming measures to be tried and to develop neighbor's consensus on what meas ures
woul best.
d - July 28, 2022 Traffic Advisory Council supports installation of additional traffic safety measures ° September 29, 2022 Traffic Engineering Safety Team further discusses additional measures and agrees to pro cee
d
line with: Edge
striping, red curb striping and continental crosswalks, yield to pedestrian sign in the median, pavement mark ers,
ente Sonoma
ring sign
Agenda Item #9.2:

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Chronology: 2023
Speed limit is 25 MPH
- April 24, 2023 Traffic stud conducted. Monito
'ection to af¥ic.

Eastbound traffic
- May 15, 2023 Traffic study for Westbound only traffic. Monitor is placed just Wes t
othe
f intersection near the crosswalk, capturing cars asthey enterand leave the interse ction
includ
in cars that have just turned west into the i "corslowi ng pedestrians at the crosswalk. Thisisthe . Westbound traffic at the 85”‘percentile is . - July 6, 2023 Neighborhood meetiniwith
City where solutions are discussed. Foll
owi
ng
suggestions by Public Works, neigh ors recommend speed tables East and West t h
e
intersection to slow approaching traffic.
- July 17, 2023 Traffic study for Eastbound and Westb
' ' '
intersection between 4”‘and 5"‘Streets. This is the . Monitor captures cars heading east after leaving the 5 Op sign a ree an ca rs
em
erg
ing
from the intersection’s crosswalk at 5”‘street headed West. Eastbound traffic spe ed
85”‘ at the
percentile is 30 MPH, Westbound traffic as it leaves the crosswalk is 28 MPH. Sp eed
is25lim
it MPH.

Agenda Item #9.2:

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Traffic Speed at the 85”‘Percentile Has Not De
cre
ase
d
- The three studies with monitors
placed East of the intersection
provide a before and after test of
the traffic calming measures put in
place
- These studies measure the speed
of free flowing traffic on the street
- They do not include traffic turning
into the intersection or slowing at
the intersection for pedestrians
crossing at the crosswalk
40 35
30 25
20 15
10 5
0 37
35 31
29 Dec, 2019
Speed at 85"‘ Percmi
l
il
n
Apr —May,3(1),
35 31
' i‘-l ".ir‘,
I Westbounci I I mlimum
Agenda Item #9.2:

Page 123 of 222 ends

5/15/2023Traffic Study Results Repres
ent
a
Different Sample than Prior Studies

1. The 5/15/2023traffic study placed the monitor in the in te
rs
e
ct
io
n
where there is a crosswalk and there are turning vehicle s 2. As a result, the study includes
- Westbound traffic as it enters the intersection for E. Napa and 5 ”
‘
S
tr
e
e
t
° Traffic turning into the intersection from Fifth Street and traveli ng
slow at
turning speed
- Traffic slowing for pedestrians crossing at the crosswalk, and eit her significantly slowing or coming to a full stop

3. Because the 5/15/2023study includes turning, stopping slowing traffic for pedestrians, it cannot be compared to prior traffic studies and should be disregarded
Agenda Item #9.2:

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5/15/2023Study Cannot Be Used to A
ss
es
s
Calming Measures’ Effectiveness
- The sampled traffic is not comparable to prior studies and not provide any indication of the trend in traffic speed
- The sampled traffic was not measured before the traffic ca l
m
in
g
measures were put in place; we do not know ifthe traffic t h
e
intersection was faster or slower prior to putting in these ° The sampled traffic monitor's location does not measure t h
e
frelow
e of traffic on E. Napa Street. The location of the monitor is NOT recommended by the California Department of Trans
portati
on
for measuring traffic speed.

Agenda Item #9.2:

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California Manual for Setting Speed Limits
:
3 .2
.2
Location of Speed Measurements Location
s

3.2.2 Location of Speed Measurements Locations to take speed measurements should be chosen to provide true free flow speed s.

Av
oi
d
uncharacteristic locations of the represented segment. Other are as
avoid to
include intersections with signal or stop control, roadway narrow ing
afor
short period, intersections and driveways with high turning/ cross movements, and any location affected by emergency personnel, or law enforcement presence.

Reference: California Manual for Setting Speed Limits (Revised 2020), https://dot.ca.gov/-/media/dot—media/programs/safety»- programs/documents/2020—california—manual—for—settingspeed—limits- a11y.pdf Agenda Item #9.2:

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7/17/23Study Results Are Flawed
- Westbound traffic in the study is emerging from the inters ectio
n’s
crosswalk area and includes cars that have just turned ont o
E.

N
ap
a
from 5”‘street, temporarily traveling at a lower speed. ° Eastbound traffic in the study is pulling away from the sto p
4”‘ si at
g
n
street and beginning to accelerate towards the intersectio n
at 5”‘
street.
- Alarmingly, even with the short distance from the 4”‘streetsign,t o
p
Eastbound traffic is already traveling at 30 MPH or faster t85”‘ h
e
percentile
Agenda Item #9.2:

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HighVolume, Combined with HighSpeed,
Endangers Pedestrians
Cars/Day (2022 Cars at or above 85"‘ Percentile Max
imu
m
Speed
the 85'“ Percentile Speed (4/23) (
202
3 St
u
d
y) Eastbound 2,680 402 31 MPH 94
Westbound 2,727 409 35 MPH 125
TOTAL 5,407 811 31 MPH - 35 MPH 94 - MPH
A study of driver behavior at crosswalks on two way streets found:
- Only 1 in 8 motorists traveling over 30 MPH will yield for a pedestrian at a crosswalk - In each direction (Eastbound and Westbound), over 400 cars per day are traveling faster th an
30MPH
- This means 350 cars each day are traveling too fast in each direction to yield to a pedestrianthe crosswa i nlk - Ifspeeds are reduced to 20 MPH, 3 in 4 motorists willyield Source: A New FHWA Guide on Why Crosswalk Marking Design Matters, Mike Alston Bastian Schroeder, PhDSarah Brown McMurray, Ryus Ian Kittelson and Associates. https://usa.streetsb|og.org/2023/01/11/want-drivers—to-stop-at-crosswalks—slow—them— down-first
Agenda Item #9.2:

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Signage Alone Will Not Make Crosswal
ks
Sa
fe
"The answer is not to add expensive signals to e
crosswalk, or to prohibit pedestrians from crossi
ng
awa
y from signals," he wrote. "The answer, as always, ito
slow down the cars."
—- Warren Wells, AICP
Agenda Item #9.2:

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Offset Speed Humps Can Address Resi
dent
s’
and Fire Department's Concerns
° Offset speed humps offer an alternative to speed tables that respon d
fire t
o safety concerns regarding the potential for a delay in response time ° Offset speed humps, placed East and West of the intersection willsl o
w
ontra
ffi
c
E. Napa Street
- Studies show these offset humps reduce maximum delay of fire safet y
ve
hi
cl
es
from 4.8 seconds to 2 seconds
° Sources:
° ”Offset S eed Tables for Reduced Emergency Response Delay,” Scott Batson, IT E Technica Conference, March 2004, Irvine, CA, https://nacto.org/docs/usdg/ _batson.pdf offset__speed_tables_for_reduced_emergency_response_deiay - "Effects of Traffic Calming Measures on Non—PersonalPassenger Vehicles,” D ep
art
m
en
t
of
Transportation, Federal Highway Administration, https://safety.fhwa.dot.gov/speedmgt/ePrimer_modules/module5.cfm Agenda Item #9.2:

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Offset Speed Humps
17/
Agenda Item #9.2:

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Proposed Elimination of Residential Pa
rk
in
g
- City proposes to eliminate parking on the "south side of E.Napa Stre et,
of we
st the bulb out”
° This is the location of parking in front of my house — 483 E. Napa Str eet ° The parking spaces in front of my home are the most accessible poin t
tomy house. It is the closest point of entry.
' My 88 year old father in law enters my house from these parking spa ces ° Packages that are often heavy are delivered to my house using these spaces
- Accessible parking in front of my house is part of the value of my ho me
. ° The City should not be accommodating speeding traffic by eliminatin g
itp
a
r
k
i
n
g
;
Eliminating parking in front of my home materially harms my propert y
va
lu
e. should put in place measures that effectively slow the approach of tr a
f
fi
c
etot
intersection
Agenda Item #9.2:

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Recommendations
- In consultation with the Fire Department, install offset spe ed
hu
mp
s
on either side of the intersection to:
° Address potential for delays that may be of concern to the Fire - Slow traffic and make E. Napa Street safer for pedestrians and dr iv
er
s
- Reject the proposed elimination of residential parking - Eliminating parking would impede accessibility to residence - Eliminating parking has no basis in prior recommendations ° Eliminating parking has not been proposed by residents living at intersection
Agenda Item #9.2:

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City of Sonoma
Agenda Item Summary
Meeting: Traffic Safety Committee - 03
Oct 2023
Department
Public Works
Staff Contact
Michael Berger, Public Works Director
Agenda Item Title
Speed Management Measures on E. Napa St. at Fifth St. E.

Summary
On April 9th, 2019 a Traffic Hazard Reporting Form was received by the Public Works Department. Speeding on E. Napa St. was cited as the main issue. A request was made for STOP signs to be installed at the intersection. There was not a consensus among the neighbors for STOP signs and instead the following speed management measures were installed in 2019/2020 (curb bulb outs were installed prior to these dates):
•Curb bulb out crosswalk installed at Fifth St. E. and E. Napa St. on E. Napa St. •Striping/Markings including bike legends and edge line striping east of Fifth St. E. •Signage upgrades including Share the Road signs and Bicycle Route signs east of Fifth Street E. on E. Napa St.
•Added a radar speed sign on E. Napa St. for westbound traffic east of Fifth St. E.

At a neighborhood meeting on May 31, 2022 current speed management measures were discussed. At the July 28, 2022 Traffic Safety Committee meeting it was agreed to install additional speed management measures. The speed management measures were discussed further at the Traffic Engineering Safety Team (TEST) meeting held on September 29, 2022.

The following measures were installed in 2022/2023:
•Edge line striping, red curb striping and continental crosswalks Fourth St. E. to Fifth St. E. •Yield to Pedestrians sign in median at curb bulb out crosswalk on E. Napa St. •Installed pavement markers at intersection on E. Napa St. to deter high speed left hand turns for westbound traffic
•Added Entering City of Sonoma sign at City limits
A neighborhood community meeting to further discuss speed management measures at the intersection was held on July 6, 2023 and a request was made for a speed table the full width of the roadway to be installed both east and west of the intersection on E. Napa St. This was discussed with the Fire Department and the Fire Department did not support a full-length speed table installation on collector streets due to increased response times for emergency calls and wear and tear on the fire engines.

The issue was further discussed at the August 22, 2023 Traffic Safety Committee Meeting at which point the Committee recommended continuing the issue until the next meeting of the Traffic Safety Committee. In the interim, the Traffic Engineering Safety Team (TEST) which is comprised of City of Sonoma Fire, Police, the City Traffic Engineer and Public Works staff met on September 26, 2023 to discuss the intersection Agenda Item #9.2:

Page 134 of 222 ends

and possible additional speed management measures. Measures discussed at the TEST meeting included STOP signs, speed humps, speed tables, high visibility added measures and other speed management devices.

In consultation with the TEST, based on the speed surveys taken and the effectiveness of the speed management measures installed to date the following additional measures are recommended:
•Add red paint to the bulb out curbs to highlight their presence.

An additional speed management measure that could be installed on WB E. Napa St. is an optical speed bar near the cemetery. These measures are FHWA and MUTCD approved and are placed in advance of a speed transition zone. Optical speed bars have been found to reduce speeds by an average of two mph. These measures emit noise each time they contact a vehicles tire.

Background
Numerous speed management measures have been installed at/near the Fifth St. E./E. Napa St. intersection. The speed management measures installed have been effective in lowering speeds at the intersection and the additional measures noted above are recommended at this time.

Recommended Council Action
It is recommended the Traffic Safety Committee discuss and provide a recommendation as to which additional speed management measures should be considered at/near the Fifth St. E./E.

Napa St. intersection.

Alternative Actions
Committee discretion.

Environmental Review Status
Environmental Impact Report
Negative Declaration
Exempt
Not Applicable
Approved/Certified
No Action Required
Action Requested
Attachments
Speed Survey Exhibit
Speed Survey Data

07.27.22 Agenda Report - 5th St E and Napa St 7_27_22

07.27.22 Agenda Report Exhibit A - Traffic Study Report Public Works Presentation
SVFD Presentation
Sonoma PD - Presentation
Public Comment Submitted by Peter Fitzgerald
Agenda Item #9.2:

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EB – 7/17/23
WB – 7/17/23
WB – 5/15/23
EB – 4/24/23
WB – 4/24/23
Speed Surveys
Agenda Item #9.2:

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Speed VS. Time
FILENAME: <E.NAPA.WB.DAT>
Minimum Avg. Speed = 0 Maximum Avg. Speed = 50
Average Speed = 31
Elapsed Time = 5730 minutes Ten Mile Pace = 26 to 35

E NAPA WB
NORM Speed Limit: 25
nl‘_AALh.u“Jil
[ik4iL.“J K I ;.inA“.L““
iJ vvv n v yivuvyvii "vvyvyy T
25 Tue 26 Wed 27 Thu 28 Fri
Apr 2023 Time
Agenda Item #9.2:

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Page 138 of 222 ends

City of Sonoma
Agenda Item Summary
Meeting: Traffic Safety Committee–July 28, 2022
Agenda Item 2.2
Department
Public Works
Staff Contact
Mike Berger, Public Works Director
Agenda Item Title
Discussion and Possible Action Regarding the Possibility of the Installation of a Stop Sign/other Traffic Calming Measures on East Napa Street at Fifth Street East Summary
On or about April 1, 2022, the Director of Public Works began the recent work of continuing to assess speeding issues at the intersection of East Napa Street and Fifth Street East. The local neighbors reached out to Public Works and relayed their concerns via email and a meeting at the intersection.

The meeting was attended by the Director, 5th/ E. Napa St neighbors and a member of the COS Sherriff’s Department. A speed survey and traffic count was completed at this location and the results have been tabulated/discussed and summarized in the attached memorandum. The Traffic Safety Committee and/or Traffic Engineering and Safety Team have previously been involved working at this intersection and traffic calming measures have been implemented including decreased lane widths/the addition of an edge line and a radar speed feedback sign (installed in 2020). The introduction of these traffic calming measures contributed to reducing westbound critical speed from 37 mph to 35 mph.

This issue has been discussed at the 6/1/22 Council meeting and while a three-way (or all-way) stop was not recommended and there was not a consensus for a three-way stop sign by all of the neighbors at that time, it was unanimously agreed to work towards additional traffic calming measures to continue to bring the speed limit down. Implementation of future measures will continue to be communicated to the neighbors to achieve collaborative solutions.

Background
Traffic calming measures installed at the intersection have worked and additional measures will continue to be looked into and implemented to slow vehicle movements at the intersection.

Recommended Committee Action
It is recommended the Traffic Safety Committee discuss and provide a recommendation regarding the different options that can be pursued for traffic calming at the 5th/E. Napa St intersection.

Alternative Action
Committee discretion.

Attachments
Exhibit A – E. Napa Street and Fifth Street East Intersection Control Analysis Memo Exhibit B –
CC:

Agenda Item #9.2:

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Technical Memorandum
The Power of Commitment
12572314 1
May 19, 2022
To City of Sonoma Contact No. 707-540-9689
Copy to N/A Email [email protected]
[email protected]
From Frank Penry, PE, TE, PTOE and
Matt Wargula, PE, TE
Project No. 12572314
Project Name E. Napa Street and Fifth Street East Intersection Control Analysis

1. Introduction
The City of Sonoma (City) has recently received a request for an all-way stop and/or traffic calming at the approaches and/or the intersection of East Napa Street and Fifth Street East. This technical memorandum summarize the data collection and investigation of existing intersection controls – minor leg stop control of Fifth Street East and whether installing multi-way (or all-way) stop controls is warranted.

Within the limits of the intersection, the posted speed limit is 25 miles per hour (mph).

2. Traffic Data Collection
Current traffic data was collected between Tuesday, April 26 and Friday, May 6, during various times, using the City’s covert automatic traffic data collectors at the three approaches to the intersection of E. Napa Street and Fifth Street East. To the best of our knowledge, there was no introduction of any major bias in the traffic data sample, such as a nearby major construction project, major event, traffic accident or other traffic diversion. Traffic data was collected for motor vehicles only. For comparison, speed data collected in December 2019, prior to installation in 2020 of centerline, right edge line and radar speed feedback sign for the westbound direction.

A summary of the speed and volume statistics is as follows:
 Speed (April-May 2022)
E. Napa St. E. Napa St. Fifth St. E.

Eastbound Westbound Northbound
85TH Percentile 31 MPH 35 MPH 27 MPH
Average Speed 27 MPH 30 MPH 23 MPH
Pace Speed 23 – 32 MPH 26 – 35 MPH 19 – 28 MPH
Speed Range 10 – 57 MPH 10 – 56 MPH 10 – 35 MPH
Total Observed 13,966 vehicles 5,160 vehicles 1,809 vehicles

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 Speed (December 2019)
E. Napa St. E. Napa St.

Eastbound Westbound
85TH Percentile 29 MPH 37 MPH
Average Speed 24 MPH 32 MPH
Pace Speed 19 – 28 MPH 27 – 36 MPH
Speed Range 10 – 53 MPH 10 – 63 MPH
Total Observed 23,903 vehicles 13,218 vehicles
 Motor Vehicle Total Entering Volume at the intersection of E. Napa Street and Fifth Street E.

Table 1 – E. Napa Street and Fifth Street E Motor Vehicle Entering Volume Data Location
Eastbound
(vpd)*
Westbound
(vpd)*
Northbound
(vpd)* Total
Entering
Volume
(vpd)*
April 28,
2022 May 5, 2022 May 5, 2022
E. Napa Street and
Fifth Street E. 2,680 2,727 960 6,367
Note: *vpd = vehicles per day
The total vehicular volume entering the intersection at the major approaches (eastbound and westbound) of East Napa Street exceeds 300 vehicles per hour (vph). Between 8:00 a.m. and 6:45 p.m., the 300 vph, with an a.m. maximum of 442 vehicles and a p.m. maximum of 492 vehicles.

The total vehicular volume entering the intersection at the minor approach (northbound) of Fifth Street East does not exceed 200 vph for any hour of the day and only exceeds 100 vph during the p.m. peak hour period.

3. Location Crash History
For the last five (5) years of California Statewide Integrated Traffic Records System (SWITRS) data, from the period of January 1, 2017 to December 31, 2021, there were no reported crashes in the system within or near the intersection of E. Napa Street and Fifth Street East.

4. Level of Service Analysis

4.1 Intersection Operations/Level of Service
The intersection of E. Napa Street and Fifth Street East was analyzed during the weekday p.m. peak hour, which is defined as the highest hourly volume during the weekday commute period between 3:00 p.m. and 6:00 p.m.. Intersection p.m. peak hour turning movement counts were collected as part of the effort for the City’s Systemic Safety Analysis and were originally completed in September of 2017. This analysis will calculate the “pre-pandemic” 2017 conditions p.m. peak hour level of service and then will factor these volumes based on the collected 2022 data to estimate 2022 conditions p.m. peak hour level of service.

4.2 Intersection Level of Service Methodology
The study intersection was analyzed using methodologies from the Highway Capacity Manual, Sixth Edition (HCM6). This source contains methodologies for various types of intersection control, which are related to a measurement of delay in average number of seconds per vehicle.

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The LOS concept for unsignalized intersections is a measure of average operating conditions at intersections during a span of an hour, and is based on measurements of the average vehicular delay in seconds per vehicle. Table 2 summarizes the ranges of delay associated with the various levels of service for signalized intersections as defined by the HCM6.

Table 2 – HCM6 Unsignalized Level of service
Level of Service Average Control Delay (Seconds Per Vehicle) A < 10.0
B 10.1 to 15.0
C 15.1 to 25.0
D 25.1 to 35.0
E 35.1 to 50.0
F > 50.0
Source: Highway Capacity Manual, 6th Edition (Transportation Research Board, 2016).

4.3 Intersection Level of Service
The intersection of E. Napa Street and Fifth Street East currently operates at a LOS B during the weekday p.m. peak hour. Table 3 summarize the intersection level of service (LOS).

Table 3 – E. Napa Street and Fifth Street East Intersection Level of service No. Intersection
Weekday
2017 p.m. peak
hour
2022 p.m. peak
hour
Delay
(sec) LOS Delay (sec) LOS
1 E. Napa Street and Fifth Street East 12.2 B 12.5 B
Northbound left 12.2 B 12.5 B
Westbound left-thru 7.8 A 7.7 A

5. Multi-Way Stop Application
The decision to instal multi-way (all-way) stop control should be based on an engineering study. Multi-way stop control can be useful as a safety measure at intersections if certain traffic conditions exist, generally, multi-way stop control is used where the volume of traffic on the intersecting roads is approximately equal.

The California Manual on Uniform Traffic Control Devices (CAMUTCD), provides criteria for consideration in engineering studies for multi-way stop sign installations. The criteria from Section 2B.07 from the CAMUTCD and data summary is provided in the subsequent paragraphs.

The following criteria should be considered in the engineering study for a multi-way STOP sign installation:

A. Where traffic control signals are justified, the multi-way stop is an interim measure that can be installed quickly to control traffic while arrangements are being made for the installation of the traffic control signal.

Traffic signals are not justified, this condition is not applicable.

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B. Five or more reported crashes in a 12-month period that are susceptible to correction by a multiway stop installation. Such crashes include right-turn and left-turn collisions as well as right-angle collisions.

Within the last five years of complete SWITRS data, there were no reported crashes. Criteria is not met.

C. Minimum volumes:

1. The vehicular volume entering the intersection from the major street approaches (total of both approaches) averages at least 300 vehicles per hour for any 8 hours of an average day; and
The vehicular volume entering the intersection exceeds 300 vph for 8 hours of an average day. Criteria is met.

2. The combined vehicular, pedestrian, and bicycle volume entering the intersection from the minor street approaches (total of both approaches) averages at least 200 units per hour for the same 8 hours, with an average delay to minor-street vehicular traffic of at least 30 seconds per vehicle during the highest hour; but
The City has only collected motor vehicle volumes, but there isn’t enough pedestrian and bicycle volume anticipated over an 8 hour period to exceed the 200 unit per hour threshold; therefore, the total volume entering the intersection does not average at least 200 units per hour for the same 8 hours and the minor street vehicular traffic delay is less than 12.5 seconds per vehicle. Criteria is not met.

3. If the 85th percentile approach speed of the major-street traffic exceeds 40 mph, the minimum vehicular volume warrants are 70 percent of the values provided in Items 1. and

2..

The 85th percentile speed on the major street approaches does not exceed 40 mph.

Criteria is not met.

D. Where no single criterion is satisfied, but where Criteria B, C.1 and C.2 are all satisfied to 80 percent minimum values. Criterion C.3 is excluded from this condition. 80 percent of Criteria C.2 is 160 units per hour. Based on the collected data and the anticipated pedestrian and bicycle volume, this criteria is not met.

Option:

Other criteria that may be considered in an engineering study include:

A. The need to control left-turn conflicts;
See description under Option C, which describes the minor leg left-turn onto the major leg.

Based on all considerations, including speed, traffic volume and crash history, the need to control left-turn conflicts has not been established.

B. The need to control vehicle/pedestrian conflicts near locations that generate high pedestrian volumes;
This location is anticipated to generate moderate pedestrian volumes, but the need to control vehicle and pedestrian conflicts has not been identified based on the speed, traffic volume and crash data examined.

C. Locations where a road user, after stopping, cannot see conflicting traffic and is not able to negotiate the intersection unless conflicting cross traffic is also required to stop; and The corner sight distance for the left-turn from Fifth Street East (minor street) to eastbound E. Napa Street (major street) is limited by tall landscaping and a utility pole. Recent edgeline striping on E. Napa Street better defines the travel way and allows for the minor leg traffic to first stop at the crosswalk and then move up to get a clear line of sight using the right edgelines on E. Napa Street as guidance. This maneuvering mitigates the corner sight distance to an acceptable level.

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D. An intersection of two residential neighbourhood collector (through) streets of similar design and operating characteristics where multi-way stop control would improve traffic operational characteristics of the intersection.

The operating characteristics of the minor and major legs are dissimilar. The volume of traffic is much higher E. Napa Street, which services as a major east-west collector in the City.

6. Conclusion
Based on the CAMUTCD multi-way stop criteria summarized in Section 5, an all-way stop at the intersection of East Napa Street and Fifth Street East is not recommended.

However, the 85th percentile speeds in both directions along E. Napa Street is higher than the posted 25 mph speed limit. The speeds in the westbound direction remain higher after the implementation of centerline and edgeline striping along with a radar speed feedback sign in 2020. It is observed that implementation of these traffic calming measures may have contributed to the reduction in critical speed (85th percentile) from 37 mph to 35 mph, which are still higher than the speed limit for this segment of East Napa Street.

Based on the speeds, additional traffic calming measures should be investigated along this segment of E.

Napa Street. Some potential options could include a raised crosswalk at the existing pedestrian crossing or neighborhood traffic circle. Traffic calming options must be thoroughly considered and evaluated prior to implementation.

7. References
 Caltrans (2021). 2014 CA MUTCD, Revision 6, State of California, Department of Transportation, Sacramento, CA . March 30, 2021.
 TRB (2016). Highway Capacity Manual, 6th Edition: A guide for Multimodal Mobility Analysis, Transportation Research Board, October 2016.

8. Attachments
A. Traffic Count Data
B. Level of Service Calculations
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10/3/2023
1 TIMELINE OF EVENTS FOR THE

SPEED MANAGEMENT

DISCUSSIONS AND MEETINGS
FOR THE FIFTH ST. E. AND
E. NAPA ST. INTERSECTION
•
•
•
•
•
•
•
•
1 2
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10/3/2023
2 SPEED MANAGEMENT

MEASURES INSTALLED AT THE
FIFTH ST. E. AND E. NAPA ST.

INTERSECTION AND ON
E. NAPA ST.
•
•
•
3 4
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1 Visual 1
IS-907 – Active Shooter: What You Can Do
 2011- One reported accident.
 5th E. @ E. Napa St- Reported to CHP.
 2012- No reported accidents.
 2013- Five accidents
 Mid block E. Napa between 4th & 5th East. Unknown cause of accident.  5th E. @ E. Napa St, failure to stop at marked intersection.  E. Napa St @Armstrong- Unsafe turn.
 2nd St E. @ E. Napa St- failed to yield in intersection.  2nd St E. @ E. Napa St- failed to yield in intersection.  2014- No reported accidents
 2015- No reported accidents.
 2016- No reported accidents.
 2017- No reported accidents.
 2018- Two reported accidents
 5th St E @ E. Napa St- Failure to stop at marked intersection.  2nd St E @ E. Napa St- Unsafe turn.
 2019- One reported accident
Reported vehicle accidents E. Napa St, near 5th St East.

Visual 2
IS-907 – Active Shooter: What You Can Do
 2020- One reported accident
 2nd St E @ E. Napa St- Vehicle vs Pedestrian.
 2021- Two reported accidents
 E. Napa St @ 3rd St E.- Failure to yield on entering roadway.  2nd St E @ E. Napa St- Failure to stop.
 2022- One reported accident.
 5th St. E @ Patten St- Unsafe turn.
 2023- One reported accident to date.
 2nd St E @ E. Napa St- Vehicle vs private property.

Reported vehicle accidents E. Napa St, near 5th St East. 1 2
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Within the limits of the intersection, the posted speed limit is 25 miles per hour (mph).

A summary of the speed and volume statistics is as follows:
 Speed (April-May 2022)
E. Napa St. E. Napa St. Fifth St. E.

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 Speed (December 2019)
E. Napa St. E. Napa St.

4. Level of Service Analysis

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The following criteria should be considered in the engineering study for a multi-way STOP sign installation:

Traffic signals are not justified, this condition is not applicable.

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Within the last five years of complete SWITRS data, there were no reported crashes. Criteria is not met.

C. Minimum volumes:

3. If the 85th percentile approach speed of the major-street traffic exceeds 40 mph, the minimum vehicular volume warrants are 70 percent of the values provided in Items 1. and

2..

The 85th percentile speed on the major street approaches does not exceed 40 mph.

Criteria is not met.

Option:

Other criteria that may be considered in an engineering study include:

A. The need to control left-turn conflicts;
See description under Option C, which describes the minor leg left-turn onto the major leg.

Based on all considerations, including speed, traffic volume and crash history, the need to control left-turn conflicts has not been established.

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The operating characteristics of the minor and major legs are dissimilar. The volume of traffic is much higher E. Napa Street, which services as a major east-west collector in the City.

6. Conclusion
Based on the CAMUTCD multi-way stop criteria summarized in Section 5, an all-way stop at the intersection of East Napa Street and Fifth Street East is not recommended.

Based on the speeds, additional traffic calming measures should be investigated along this segment of E.

8. Attachments
A. Traffic Count Data
B. Level of Service Calculations
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8/27/23, 6:33 PM Gmail - E. Napa traffic status
https://mail.google.com/mail/u/0/?ik=7d619b5c19&view=pt&search=all&permmsgid=msg-f:1766004112994298464&simpl=msg-f:1766004112994298464 1/1 Peter Fitzgerald <[email protected]>
E. Napa traffic status
Mike Berger <[email protected]> Mon, May 15, 2023 at 4:19 PM To: Peter Fitzgerald <[email protected]>
Hi Peter,
Following up from the below, we have completed installing the planned traffic calming measures on Napa Street and completed another speed survey and unfortunately, the results did not vary much from the last survey. We did get a drop of about 1 mph in the eastbound direction. I can present this to the neighbors at another meeting at the corner and discuss the current status and future plans. In terms of future plans, I sent the information over to the Traffic Engineer and he came up with another measure for traffic calming that may be worth looking into and it is thick paint striping as you come into town that he has seen work to slow people down and is less noisy than the small dots being placed directly in the roadway for W-Bound traffic. It is something that we could discuss and we can also look at additional measures like a raised crosswalk and back to the original concept brought up of a 3-way stop. Please let me know your thoughts.

Thanks,
Mike
From: Peter Fitzgerald <[email protected]>
Sent: Sunday, April 16, 2023 3:23 PM
To: Mike Berger <[email protected]>
Subject: E. Napa traffic status
Hi Mike, hope your Spring is off to a good start. I've noticed the crosswalks seem to all be painted. Is everything that was planned to be done completed? And does this set the stage for repeating the traffic study? Thanks for your persistence with these changes. Peter
City of Sonoma records, including emails, are subject to the California Public Records Act. Unless exemptions apply, this email, any attachments and any replies are subject to disclosure on request, and neither the sender nor any recipients should have any expectation of privacy regarding the contents of such communications.

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8/27/23, 6:31 PM Gmail - E. Napa traffic status
https://mail.google.com/mail/u/0/?ik=7d619b5c19&view=pt&search=all&permmsgid=msg-f:1766373445095938036&simpl=msg-f:1766373445095938036 1/2 Peter Fitzgerald <[email protected]>
E. Napa traffic status
Mike Berger <[email protected]> Fri, May 19, 2023 at 6:09 PM To: Peter Fitzgerald <[email protected]>
Cc: Jim Whittaker <[email protected]>
Hi Peter,
Following up from the below email(s) where we discussed no decrease in speed for westbound traffic, I had the Streets crew install our radar detection device to complete traffic counts and speeds at the western location shown in the below aerial. The previous speed surveys were done at the location shown in red to the east. As stated, I also did one this week that measured the speeds of the vehicles just after the intersection and before the crosswalk at the bulb out. The results are very good.

As you know, the previous westbound surveys the City conducted were in the eastern location shown in red in the map above (the cover page from the earlier survey at this location is attached). I have also attached the complete results from the survey we did this week. Once again, this data was collected for westbound traffic just before the bulb out crosswalk and on the west side of the intersection. This location has very different results (avg speed 22 mph, 10 mile pace 18-27, 85th % 27). This shows a significant decrease in speeds of drivers prior to and as they go through the intersection and this is what I have noticed as I drive this stretch of road. I shared these with our traffic engineer and, while he was pleasantly surprised, he thought the measures we installed should lead to this type of data. With cars just leaving the intersection having an average speed of 22 mph our installed traffic measures are effectively working and slowing vehicles to an average speed of 22 mph as they leave the intersection. Due to this decrease I contend that no additional measures need to be installed at the intersection. I would be fine with having a meeting with you and all the neighbors to discuss the results.

Thanks,
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8/27/23, 6:31 PM Gmail - E. Napa traffic status
https://mail.google.com/mail/u/0/?ik=7d619b5c19&view=pt&search=all&permmsgid=msg-f:1766373445095938036&simpl=msg-f:1766373445095938036 2/2 Mike Berger, PE
City of Sonoma
Public Works Director
[email protected]
Office: 707-933-2230
[Quoted text hidden]
2 attachments
20230519094012637.pdf
2023K
E_Napa_WB_Apprch_5th_E_Survey_Info.pdf
29K
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California Manual for Setting Speed Limits
• Radar or Lidar equipment must be calibrated in the same manner as the equipment used by law enforcement personnel. Equipment should be calibrated at a minimum of every three years.
• Pneumatic hoses or other roadway automated equipment can only be used to assist trained personnel. As automated equipment cannot determine which vehicles are in a state of free flow, trained personnel must eliminate the recordings of non-free flow vehicles from the automated equipment’s data.
• Basic equipment training, understanding of the cosine effect, and knowledge of which cars to use for the Speed Survey Sheet are required.

Figure 3-1: The Cosine Effect
Measured Speed (Vm) is slower than Actual Speed (VO):

𝑉𝑉𝑂𝑂 =
𝑉𝑉𝑚𝑚
cos 𝛼𝛼
LOS
d
α

The cosine effect shows that the speed measured by the radar (or other device), Vm, can be an inaccurate measurement of the vehicle’s actual speed, Vo, depending on the angle, α, between the radar’s line of sight (LOS) and the vehicle’s direction of travel. One can minimize the difference between Vm and Vo by minimizing the perpendicular distance, d, between the radar and the vehicle’s direction of travel.

3.2.2 Location of Speed Measurements
Locations to take speed measurements should be chosen to provide true free flow speeds.

Avoid uncharacteristic locations of the represented segment. Other areas to avoid include intersections with signal or stop control, roadway narrowing for a short period, intersections and driveways with high turning/cross movements, and any location affected by emergency personnel, roadwork or law enforcement presence. Since radar detectors are readily available and in use, a check for radar emitting devices (many stores use radar detection to open doors) may be necessary to find locations with true free flow speeds. In order to obtain true free flow speeds, any radar feedback signs, photo enforcement signs, cameras or other automated systems designed to affect or monitor the speed of traffic should be turned off and covered or removed at least two weeks prior to the day of speed data collection.

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California Manual for Setting Speed Limits

3.2.3 Selecting Vehicles Under Free Flow Conditions
The intent of the speed measurements is to determine the actual speed of unimpeded traffic. Free flow is a condition of traffic where a vehicle’s speed is not influenced by anything other than the roadway geometry. Some of the conditions that exist in a free flow state are:
• Minimum 5 second gap between vehicles. The Highway Capacity Manual defines delay as a percentage of vehicle headways less than or equal to 5 seconds. • Appropriate distance for the vehicle to reach a steady velocity not influenced by start-up or slow-down speeds due to traffic signals, stop signs, or other traffic control devices.
• Not influenced by slow vehicles such as trucks or buses. • Not influenced by enforcement or the perception of enforcement, construction or lane closures, inclement weather or special event traffic.

3.2.4 Measuring Vehicle Speeds
Prevailing speeds collected during the spot speed survey are used to determine the 85th percentile speed. It is important to obtain an accurate measurement of free flow traffic speed to provide consistency for law enforcement and the court system. Guidelines for a spot speed survey include:
• Choose survey locations as necessary to represent the roadside development, pedestrian and bicycle traffic, and other physical conditions for the entire posted speed limit area.
• In urban areas, survey locations should be at 0.25 mile intervals or as necessary to ensure accurate representation of the speed patterns. Choose locations midway between traffic signals or 0.2 miles away from signals, whichever is less. If signals are so close together that free flow is never reached, the prima facie speed limits for a business or residential district may apply.
• In rural areas, survey locations may be further than 0.25 miles apart, as long as the roadside development, pedestrian and bicycle traffic, and other physical conditions remain consistent. It may be only necessary to survey at the beginning, middle and end of a zone.
• Record prevailing speeds where the speeds are representative of the entire speed zone section. If speeds vary on a given route, more than one speed zone section is required.
• Measure the prevailing speed of 100 vehicles in each location. • Do not combine data from multiple locations to reach 100 vehicles. • Read speeds directly from the radar device or other electronic speed measuring devices.
• Measure prevailing speeds in both directions for all types of roadways. • Take speed measurements during any day time period with free flowing traffic. • Take speed measurements under dry conditions and clear visibility. • The surveyor and equipment cannot be in a location that will affect the traffic speeds before the speed is measured. An unmarked car is necessary to avoid the

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California Manual for Setting Speed Limits
appearance of law enforcement. The appearance of law enforcement will alter the speed of vehicles and free flow conditions will not exist. • In order for the sample to represent the actual traffic flow, the minimum sample should be 100 vehicles in each survey. In no case should the sample contain less than 50 vehicles. On very low volume roadways, use of devices capable of accurately distinguishing and measuring the speed of free flow traffic may be appropriate.
• Do not identify speeds of vehicles with more than two axles or towing a trailer. • Do not take speed measurements with radar or Lidar in areas affected by changes in the roadway horizontal or vertical alignments (i.e., curves or steep grades).

3.2.5 Recording Measured Speeds
Recording the prevailing speeds of traffic is a critical part of the E&TS and is used to determine the 85th percentile speed. Law enforcement, the public, and other engineers must be able to review the data after it was taken to verify its integrity. See Appendix Sections A.1.1 - A.1.3 for suggested forms.

Speed Zone Survey Sheets should include the following:
• Printed name of recorder.
• Location (city, street name, post mile).
• Weather.
• Posted speed.
• Divided or undivided.
• Begin time / end time.
• Roadside development.
• Conditions not readily apparent to the driver.
• Summary of total number of free-flow vehicles used.
• Clear and easily understandable graphic representation of the 85th percentile speed.

The speed zone survey sheet will provide a graphical representation of the vehicle speeds surveyed.

3.2.6 Calculating 85th Percentile Speed
If 100 vehicle speeds are plotted, the 85th percentile speed is determined by looking at the speed of the 15th vehicle down from the top speed. Fifteen percent of the vehicles are travelling faster than this speed, and eighty five percent are travelling at or below this speed. If less than 100 vehicles are counted, the 85th percentile speed must be determined by calculating 85 percent of the number of vehicles counted and determining the vehicle’s 85th percentile speed. For example if 70 vehicles were counted, 0.85 x 70 = 59.5. The speed of vehicle 60 represents the 85th percentile. Examples are shown in Appendix A on the Speed Zone Survey Sheet examples.

3.2.7 Collision Analysis
Collision data should be reported as actual collisions per million vehicle miles (acc/mvm) and average acc/mvm. Actual rates should use the most recent three years available or the most Copyright 2020 California Department of Transportation. All Rights Reserved. Page 35 Agenda Item #9.2:

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Offset Speed Tables for Reduced Emergency Response Delay ITE Technical Conference, March 2004, Irvine, California Scott Batson, PE

ABSTRACT
With the advent of speed humps (a.k.a. modern speed bumps) to reduce vehicle speeding on residential streets has come the unwanted cost of delay for Emergency Service Providers. Fire equipment, due to its size and weight, is particularly affected by speed humps. Past studies in Portland found delays per hump of up to 9.4 seconds for the 14-foot designs and 9.2 seconds for 22-foot speed tables. Testing of the offset speed table with median islands made advances in reducing delay for emergency vehicles into the 2-second range but was limited to use on wider streets due to the turning needs of larger fire equipment. This report provides a summary of the testing of the offset speed table with median islands as well as a recent alternative and makes a comparison to speed cushions, a tool often used where emergency response delay is of concern.

This investigation was undertaken to evaluate a design that would permit the use of the offset speed hump on designated Emergency Response Routes regardless of the street width.

PORTLAND AND SPEED HUMPS
A Brief History
In 1991 the City of Portland’s Office of Transportation (PDOT) undertook a study of speed humps in response to public demand for relief from the excessive and continual increase of traffic speeds. As the result of two years of testing, speed humps and speed tables became standard tools for addressing the problem of speeding on Portland’s residential streets. In Phase III of the original 1992 speed hump tests, the Fire Bureau indicated a maximum comfortable speed of 20 mph for the 14-foot speed hump and 25 mph for the 22-foot speed table.1 The 14-foot speed hump was adopted for Local Service2 streets that serve as neither a transit street nor a primary fire response route. The 22-foot speed hump, or table, was designed for Neighborhood Collector3 streets that serve higher volumes of traffic, to minimize diversion potential, and on streets that are designated transit or primary fire response routes. Speed tables have reduced effect on transit buses and are easier for fire and emergency vehicles to negotiate than the 14-foot speed hump. The 22-foot speed table has proved effective in slowing average 85th percentile speeds along a street to 30 mph. Seventy percent of residents on traffic calmed streets have perceived a change in speed and over 60% perceived a change in traffic volume.4 The Traffic Calming Program has been installing speed humps since 1992, and to date has installed over 650 speed humps and 180 speed tables. Demand for traffic calming in Portland continues with the current street project backlog exceeding 300 projects. It can be stated with certainty that speed humps will for the foreseeable future be a common tool to slow speeding traffic in Portland.

EMERGENCY RESPONSE ISSUES
Benefits have Costs
With the continued success of speed humps the demand for their use increased greatly.

And though the Portland Fire Bureau recognized the community’s need for reduced speeding, there began to be significant concern that unbridled installation would soon create a cumulative slowing effect that might compromise emergency response time goals.5 Friction developed
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between PDOT and the Portland Fire Bureau over the competing interests of speed reduction and emergency response time. PDOT’s offers to mitigate expected slowing on calmed routes with signal pre-emption on higher classified streets assisted some projects but at a relatively high cost for no clearly defined benefit. The two bureaus agreed that there was a lack of knowledge on how much speed tables delayed emergency response equipment. In 1995, PDOT and the Portland Fire Bureau undertook a joint project to evaluate the slowing effects of speed humps and speed tables, as well as traffic circles. Five types of emergency equipment including an ambulance and heavy rescue vehicle up to engines and trucks and a rear-tiller truck were tested.

Delay Results
As expected, smaller and lighter vehicles were generally less affected by speed humps than larger and heavier vehicles. Also as expected, shorter speed humps tended to cause greater delay than longer speed tables. PDOT’s testing took into account that delay caused by a particular device is a function of both the vehicle responding and the desired operational speed of that vehicle and so calculated a range of delay for each device. The delay calculated for 22-foot speed tables (10-foot tabletop) ranged from zero seconds to 9.2 seconds.6 Table 1. Speed Table Effect on Fire Vehicles6
Vehicle
Weight
(lb)
Horsepower Wheelbase
0-40 mph
Accel.

Time
Lowest
Speed,
(mph)
Min Delay
25-mph
Response
Max Delay
40-mph
Response
Rescue 41 na 185 11’ 6” 12 sec. 34 0 sec. 1.5 sec.

Squad 1 23,170 275 14’ 6” 17 sec. 24 0.4 sec. 3.4 sec.

Engine 18 34,860 185 15’ 5” 19 sec. 21 0.8 sec. 5.0 sec.

Truck 1 53,000 450 21’ 0” 20 sec. 22 0.6 sec. 4.9 sec.

Truck 4 53,960 450 13’ 0” 22 sec. 16 1.8 sec. 7.7 sec.

Truck 41 42,100 350 37’ 6” 27 sec. 14 3.0 sec. 9.2 sec.

This new information was well received by both sides. The engineers at PDOT now had hard numbers to work with instead of perceptions. Furthermore, the Portland Fire Bureau could now argue specifically how much speed humps and tables deteriorated their emergency response goals.

In the spring of 1996 a moratorium was placed on the construction of speed tables on all collector level streets and any local street that had previously been designated a fire route by administrative rule. At that time approximately fifteen pending or active projects were placed on hold. City Council then directed PDOT and the Portland Fire Bureau to work through a public process to create policy that would solve the impasse.

POLICY BASED SOLUTIONS
Rules to Live By
One method to address the concerns raised by the Fire Bureau is with a policy-based solution. In February of 1998, PDOT and the Fire Bureau completed development of a new Agenda Item #9.2:

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classification of street for addition to the Transportation Element of Portland’s Comprehensive Plan (now the Transportation System Plan – TSP). Primary Emergency Response Routes are designated streets that:
“Provide a network of emergency response streets that facilitates prompt emergency response. The emergency response classification system shall be used to determine whether traffic slowing devices can be employed, to guide the routing of emergency response vehicles, and to help site future fire stations.”7 The intent was to identify a grid of streets on which the majority of all emergency calls are accomplished and ensure that increased delay to emergency vehicles on such routes is avoided regardless of the source of the delay.

ENGINEERED SOLUTIONS
Speed Cushions
The policy-based approach addressed current projects and future projects, but left existing streets that already had speed tables and that became Primary Emergency Response (ER) routes alone. For these streets the Portland Fire Bureau agreed to continue with the status quo, and work with PDOT to determine an engineered solution. PDOT recognized the need to address the Fire Bureau’s concerns on ER routes, but also had concerns that residents on newly designated ER routes would still need relief from speeding vehicles.

At the time PDOT was aware of the use in Europe of speed cushions to slow auto traffic.

Speed cushions, typically made of rubber, were built just wide enough to affect autos, but not too wide so that freight vehicles, larger fire equipment and transit vehicles could straddle all or most of the device. Tests conducted in the UK found that emergency fire equipment could traverse 3- inch speed cushions 10 mph to 20 mph faster than standard speed humps used there. The same report found that cushion width and spacing affected typical driver speeds and that speeds at the devices varied from 15 mph to 26 mph.8 Mobile Alabama has also found speed cushions to be effective at achieving 85th percentile speeds in the 24 mph to 26 mph range for the typical driver.9 The City of Austin reported negligible delay to fire equipment as compared to typical speed humps there.10
The Portland Fire Bureau considered speed cushions a likely solution to delay issues associated with speed tables and often advocated for their testing. PDOT had considered speed cushions, but significant concerns remained that reducing delay for emergency equipment also meant reduced slowing for typical traffic. Speed cushion use was more common in Europe where fuel prices tend to be significantly higher that fuel prices in the U.S. This price difference was perceived to cause private vehicles in Europe to be more fuel efficient and thus smaller, with narrower wheel tracks, than typical passenger vehicles in the U.S. Narrower passenger vehicles in Europe would mean it is easier to find a speed cushion width that a fire truck or transit vehicle could straddle but that private vehicles could not. The similarity in width of the wheel track of vehicles in the United States was the driving force behind PDOT’s reluctance to test speed cushions (Table 2, next page).

Agenda Item #9.2:

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Table 2. Typical Vehicle Track Width
Vehicle
Average Track
Width*
Private Vehicle – Low11 4 ft. 2 in.

Private Vehicle – Average11 4 ft. 11 in.

Private Vehicle – High11 5 ft. 9 in.

Typical Portland Fire Engine 6 ft. 5 in.

Typical Portland Aerial Ladder Truck 6 ft. 7 in.

Typical Portland Rear-Tiller Truck 6 ft. 8 in.

Typical Tri-Met Transit Bus 6 ft. 3 in.
*Center to Center
Compounding the issue of track width was the common use of dual rear wheels for heavier vehicles like transit buses and fire trucks. Dual rear wheels in heavy vehicles mean the clear space between the wheels of large vehicles more closely matches the track width of sedans and sport-utility vehicles common in the U.S. Finding a speed cushion wide enough to slow most private vehicles and yet narrow enough to permit fire trucks and transit vehicles to pass easily, without overloading those heavier vehicles’ rear axles proved difficult. Also, the use of speed cushions means there are intentional gaps, or channels, between devices in a multi-device installation (see Photo 1).

Photo 1. Speed Cushion, Lafayette, LA.

Agenda Item #9.2:

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The UK study also found that 45% of drivers aimed for the gaps when traversing speed cushions and noted concern when gaps coincided with street centerlines.12 Finally, the use of speed cushions and the need for larger vehicles to straddle the devices meant that conflicts with parked vehicles were possible, eliminating the original benefit to using speed cushions.13 Offset Speed Table with Median Islands
In 1997 PDOT began testing an alternative to the speed cushion concept. PDOT’S design used a standard speed table that was constructed across only half of a street. The second half of the speed table was constructed downstream of the first and in the opposing lane. As emergency equipment is able to use any portion of the roadway to accomplish a response, the space between the speed table halves permitted emergency vehicles to cross the street centerline and slalom around them in a serpentine pathway (Figure 1). Constructed with the offset speed tables were median islands on the outside approaches to deter civilian drivers from crossing the centerline. In addition, a double yellow centerline was added approaching each island and quadruple yellow centerline with raised pavement markings were added between the speed table halves. The dense pavement markings between the speed table halves gave an illusion that a median continued the entire distance. The addition of the islands and striping was done to deter drivers from mimicking the pathway emergency vehicles could take.

Figure 1. Offset Speed Table with Islands and Emergency Response Path.

Tests of the offset speed table with islands were conducted on two public streets, SE Market and SE 17th, in 1998. The testing of the offset speed hump with islands successfully demonstrated fire truck access speeds of 20-30 miles per hour through the pair of speed tables.

Response delay was reduced from a maximum of 9.4 seconds for standard speed tables6 into the
2-second range.14 Video of the test site on SE Market showed no indication of confusion on the part of the drivers, nor any violations of drivers trying to avoid the device at any time. 14 The testing also revealed that the offset speed table with median islands has limited application. Street width must be at least 40 feet, curb to curb, to provide for the serpentine path of Emergency Equipment and parking removal is often necessary opposite of each speed table half (see Figure 1).

Additionally, where the street is less than 40 feet, transit drivers and other wide vehicle operators Agenda Item #9.2:

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Sonoma City CouncilNovember 15, 2023

Sonoma City Council
November 15, 2023