Sonoma City Council
March 20, 2024

City Council:

John Gurney, Mayor
Patricia Farrar-Rivas, Vice
Mayor
Jack Ding
Sandra Lowe
Ron Wellander

REGULAR MEETING AGENDA

OF THE SONOMA CITY COUNCIL
City Council Chambers, 177 First Street West
Wednesday, March 20, 2024
https://us06web.zoom.us/j/84876986131
6:00 PM Regular Meeting

ACCESSING PUBLIC MEETINGS
As a public service to the community, City Council meetings are held in-person, and viewable through a live webcast on the City’s CivicWeb Portal at https://sonomacity.civicweb.net/Portal/Video.aspx, City of Sonoma YouTube channel at https://www.youtube.com/channel/UChZjUrg2rNLYxTgQHhFy-Tg, and televised on Comcast Cable Channel 27. Members of the public can also view the meeting via ZOOM, at https://us06web.zoom.us/j/84876986131.

If a technical issue arises with Zoom video or the listening phone dial-in option, the City Council meeting will continue unless a Council Member is participating remotely pursuant to the provisions of Assembly Bill 2449.

To prevent public meeting interruptions by individuals making comments not pertaining to items under the City of Sonoma’s jurisdiction, public participation via Zoom will be suspended for all City Council meetings, as well as meetings of other City commissions and committees. The City will reassess the need for reinstating public participation via Zoom in the next 90 days.

Members of the public who wish to address the Council by providing public comments during the meeting may do so in-person in the Council Chambers at 177 First Street West, where the meeting is being publicly held. As an alternative, members of the public may also provide written public comment submitted via the City’s online Public Comment form at https://sonomacity.civicweb.net/Portal/CitizenEngagement.aspx or by email to:
[email protected]
In the event a Council Member participates remotely for just cause or an emergency circumstance under Assembly Bill 2449, the City will allow for public comment through the Zoom link.

In accordance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk (707) 933-2216. Notification 48 hours before the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

Be Courteous - TURN OFF your cell phones and watches while the meeting is in session.

The City Council may discuss and/or take action on any or all of the items listed on the agenda irrespective of how the items are described.

No new items will begin after 9:00pm unless a majority of the members present vote to allow the items to be heard.

Page

6:00 P.M. – REGULAR MEETING

CONVENE, CALL TO ORDER & PLEDGE OF ALLEGIANCE
ROLL CALL (Wellander, Ding, Lowe, Farrar-Rivas, Gurney)

REPORT ON CLOSED SESSION

APPROVAL OF AGENDA

1. COMMENTS FROM THE PUBLIC
At this time, members of the public may comment on any item not appearing on the agenda. It is recommended that you keep your comments to three minutes or less. Under State Law, unless otherwise permitted under the Ralph M. Brown Act, the merits of the matters presented under this item cannot be discussed or acted upon by the City Council at this time. For items appearing on the agenda, the public will be invited to make comments at the time the item comes up for Council consideration. Upon being acknowledged by the Mayor, please step to the podium and speak into the microphone. Begin by stating and spelling your name.

2. MEETING DEDICATIONS

3. COUNCILMEMBERS’ REPORTS AND COMMENTS

3.1: Committee Reports - Council Members are appointed to various boards and committees - local, county-wide and regional. Any updates from a council member will be shared at this time. A list of all appointments is available on our City Website for easy reference.

4. CITY MANAGER COMMENTS AND ANNOUNCEMENTS

5. CITY ATTORNEY COMMENTS

6. PRESENTATIONS

6.1: Proclamation Honoring KSVY Radio on the Occasion of their 20th Anniversary (Rebekah Barr, MMC, City Clerk)

6.2: Proclamation in Proclaiming the Week of March 19 through March 25, 2025 as National Surveyor's Week in the City of Sonoma

7. CONSENT CALENDAR – CITY COUNCIL
All items listed on the Consent Calendar are considered to be routine and will be acted upon by a single motion. There will be no separate discussion of these items unless members of the Council or staff request specific items to be removed for separate action.

7.1: Waive further reading and Authorize Introduction and/or Adoption of Ordinances by Title Only. (Standard procedural action - no backup information provided)

7.2: Adoption of Resolution authorizing the City Manager to Execute an Amendment to the Professional Services Agreement with 4LEAF, Inc. to Increase Building Plan Check and Inspection Services (Jennifer Gates, AICP, Community Development Director)
RECOMMENDATION: Adopt the Resolution.

Agenda Report - PSA Amendment - Pdf
5 - 27

7.3: Adopt a Resolution Approving and Authorizing the City Manager to Sign an Amendment to a Limited Scope Agreement for Consulting Services between Colantuono, Highsmith & Whatley, PC, City of Sonoma, and R3 Consulting Group, Inc. in an Amount of $15,000 (David Guhin, City Manager) 28 - 33

RECOMMENDATION: Adopt the Resolution.

Agenda Report - R3 Agreement Amendment 1 - Pdf

7.4: Accept the Expenditure Report for the Month of February 2024 (Chuck McBride, Interim Finance Director)
RECOMMENDATION: Accept report.

Agenda Report - Expenditures - February 2024 - Pdf
34 - 36

7.5: Adopt a Resolution Approving the Execution of a Purchase Agreement for a New 2024 Ford E-450 Custom Type III Ambulance with Lifeline Emergency Vehicles and Authorizing the City Manager to Execute the Contract with Lifeline Emergency Vehicles (Chris Pegg, Public Works Operations Manager) RECOMMENDATION: Adopt the Resolution.

Agenda Report - Ambulance Purchase - Pdf
37 - 40

7.6: Receive the Minutes of the Regular Meeting of March 6, 2024 (Rebekah Barr, MMC, City Clerk)
RECOMMENDATION: Receive the Minutes.

03.06.2024 Regular Meeting Minutes
41 - 42

7.7: Adopt a Resolution Changing the Title Only of the Existing Job Classification "Building Official" to "Chief Building Official" with No Change to the Job Description, Salary Range, or Designation of Statutory and Legal Authority (Jenny Yankovich, Assistant to City Manager)
RECOMMENDATION: Adopt the Resolution.

Agenda Report - Chief Building Official - Pdf
43 - 63

8. PUBLIC HEARING

9. REGULAR CALENDAR – CITY COUNCIL
(Matters requiring discussion and/or action by the City Council)

9.1: City Cemeteries Action Update and Adopt a Resolution Authorizing the Creation of a New Cemeteries Manager Position and Addition to the City of Sonoma Salary Schedule at a Monthly Salary of $9,094 - $11,054 (Jenny Yankovich, Assistant to the City Manager)
RECOMMENDATION: Receive update and adopt the Resolution authorizing the creation and addition of a new Cemeteries Manager position to the City of Sonoma Salary Schedule Non-Represented Executive,
Management/Administrative and Confidential personnel at a Monthly Salary salary of $9,094 - $11,054.

Agenda Report - Cemeteries Manager Position - Pdf
64 - 90

9.2: Appointments to the Climate Action Commission, Cultural & Fine Arts Commission, Design Review & Historic Preservation Commission, Parks, Recreation, & Open Space Commission, Traffic Safety Committee Appointment (Rebekah Barr, MMC, City Clerk)
RECOMMENDATION: Staff recommends that the City Council by one motion appoint the valley Direct Appointees and previous Alternate members to the At-Large positions on their prospective Commissions; and make the remaining vacant appointments by a majority vote of the council.

Agenda Report - Commission / Committee Appointments - Pdf 91 - 117

10. ADJOURNMENT

I do hereby certify that a copy of the foregoing agenda was posted as legally required. Rebekah Barr, MMC, City Clerk
*********************************************************************************************************************************** Copies of all staff reports and documents subject to disclosure that relate to any item of business referred to on the agenda are usually available for public inspection the Wednesday before each regularly scheduled meeting at City Hall, located at No. 1 The Plaza, Sonoma CA. Any documents subject to disclosure that are provided to all, or a majority of all, of the members of the City Council regarding any item on this agenda after the agenda has been distributed will be made available for inspection at the City Clerk’s office, No. 1 The Plaza, Sonoma CA during regular business hours. If you challenge the action of the City Council in court, you may be limited to raising only those issues you or someone else raised at the public hearing described on the agenda or in written correspondence delivered to the City Clerk at or prior to the public hearing.

In accordance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk (707) 933-2216. Notification 48 hours before the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

City of Sonoma's Commission and Committee Roster: Commission & Committee Roster_Updated_Sept_27_2023 Appointments to Commission/Committees: The Council may establish and make appointments to a Council committee (made up of two Council Members) with respect to any item appearing on this agenda.

Closed Session: If action is taken during a Closed Session meeting that is required to be reported out at this meeting, the Council will return to Open Session and report out immediately. However, if the Council is unable to do so due to time constraints, it will report out at the immediately following Regular Council Meeting under "REPORT ON CLOSED SESSION".

Motion for Consideration: A Council Member voting with the majority on any item appearing on this agenda may move for reconsideration of that vote provided the motion is in conformance with the rules adopted by the Council governing such motions.

City of Sonoma
Agenda Item Summary
Meeting: City Council - 20 Mar 2024
Department
Planning and Community Services
Staff Contact
Jennifer Gates, AICP, Community Development
Director
Agenda Item Title
Adoption of Resolution authorizing the City Manager to execute an amendment to the Professional Services Agreement with 4LEAF, Inc. to increase Building Plan Check and Inspection Services.

Summary
On December 20, 2023, the City Council approved a Resolution authorizing the City Manager to execute a Professional Services Agreement with 4LEAF, Inc. to provide building official, building permit plan check and inspection services in the amount not to exceed $100,000 through June 30, 2024. With recent retirement of the Plan Check Examiner and imminent vacant building inspector position, staff recommends amending the contract amount to $175,000. 4LEAF will be providing plan check services and have an inspector full time.

Building plan check and inspection services are primarily covered by building permit fees, any difference between City fees and consultant costs will be covered by salary savings.

Recommended Council Action
Approve City Council Resolution authorizing the City Manager, in coordination with the City Attorney, to execute an Amendment to Professional Services Agreement with 4LEAF, Inc. to provide building official, building permit plan check and inspection services in the amount not to exceed $175,000 through June 30, 2024.

Alternative Actions
Financial Impact
The Agreement costs will be provided by permit fees and salary savings.

Environmental Review Status
Environmental Impact Report
Negative Declaration
Exempt
Not Applicable
Approved/Certified
No Action Required
Action Requested
Attachments
Resolution PSA Amendment
PSA Amendment 4LEAF
PSA - Building Official
Agenda Item #7.2:

Alignment with Council Goals:

Compliance with Climate Action 2020 Target Goals:

CC:
n/a
Agenda Item #7.2:

CITY OF SONOMA

CITY COUNCIL
RESOLUTION # _______ - 2024

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SONOMA AUTHORIZING

THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH 4LEAF, INC. TO PROVIDE BUILDING OFFICIAL,

BUILDING PERMIT PLANCHECK AND INSPECTION SERVICES THROUGH JUNE 30, 2024.

WHEREAS, the City of Sonoma (“the City”) requires a qualified Building Official to serve as the City’s Interim Building Official while an active recruitment is occurring; and WHEREAS, the City also needs assistance with building plan check review and inspection services; and
WHEREAS, for development projects, per the City’s fee schedule, consultant costs for plan checks and inspections shall be passed through the applicant as applicable; and WHEREAS, the City circulated a Request for Proposals and Qualifications for Interim Building Official and On-call Building Division Consulting Services from September 25, 2023 to October 20, 2023 and received six responses for the Interim Building Official position; and WHEREAS, the City desires to increase the services provided by 4LEAF, therefore requiring an amendment to the compensation for Professional Services Agreement.

NOW, THEREFORE, BE IT RESOLVED that the City Council hereby authorizes the City Manager to execute a Professional Services Agreement with 4LEAF, Inc. to provide services in the amount not to exceed $175,000 through June 30, 2024.

RESOLVED AND ADOPTED this ___________________, 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_________________________________
John Gurney, Mayor
ATTEST:
_________________________________
Rebekah Barr, MMC, City Clerk
Agenda Item #7.2:

348179.1

CITY OF SONOMA

AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
CITY OF SONOMA & 4LEAF, INC.

THIS AMENDMENT TO THE AGREEMENT is entered into as of the ____ day of _____________, 20__, by and between the CITY OF SONOMA herein called the “City,” and 4LEAF, INC, herein called the “Consultant.”
Recitals
WHEREAS, the Parties entered into an Agreement for Building Services dated January 3, 2024 for a not-to-exceed Agreement amount of $100,000 (“Agreement”); and WHEREAS, the Parties now desire to amend the Agreement for an increase in services provided.

Agreement
NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, the City and Consultant agree to amend Section 4(A) as follows:

4. Compensation and Method of Payment.

A. Compensation. The compensation to be paid to Consultant, including both payment for professional services and reimbursable expenses, shall be at the rate and schedules more particularly described in Exhibit A, in accordance with the terms and conditions included therein. However, in no event shall the amount City pays to consultant exceed One Hundred Seventy-Five Thousand Dollars ($175,000). City’s obligation to pay compensation to Consultant as provided herein is contingent upon Consultant’s compliance with the terms and conditions of this Agreement and any amendments thereto. Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to the City at the time of payment.

Except as modified herein, all other provisions of the Agreement shall remain unchanged and in full force and effect.

Agenda Item #7.2:

348179.1
IN WITNESS WHEREOF, the City and Consultant have executed this Agreement as of the date first above written.

CITY OF SONOMA
By:

David Guhin, City Manager

CONSULTANT
By:

Title
Federal Tax Identification Number or
Social Security Number
Approved as to form:

By:__________________________________
David J. Ruderman, City Attorney
Date:________________________

FOR CITY USE ONLY
Account No. 100-43040-350-50350
Project Manager Jennifer Gates
Community Development Director
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City of Sonoma
Agenda Item Summary
Meeting: City Council - 20 Mar 2024
Department
City Council
Staff Contact
David Guhin, City Manager
Agenda Item Title
Adopt a Resolution Approving and Authorizing the City Manager to Sign an Amendment to a Limited Scope Agreement for Consulting Services between Colantuono, Highsmith & Whatley, PC, City of Sonoma, and R3 Consulting Group, Inc. in an Amount of $15,000 Summary
The City Manager entered into a $20,000 agreement with Colantuono, Highsmith & Whatley, PC and R3 Consulting Group, Inc. in November 2023 to complete negotiations with the City’s garbage haulers in preparations for the required Proposition 218 process to be followed when rates are potentially going to change.

R3 Consulting Group, Inc. has completed the negotiations and is ready to begin the next phase of the project and additional funds are required to complete the Prop 218 process.

These will include:

1. Prepare Prop 218 Notice – R3 will create the design for the notice and work with the City’s designated print/mail house to issue to ratepayers. Printing and mailing paid directly by City (not through R3). R3 deliverable is the final print-ready Prop 218 notice.

2. Staff Report for June 5 Council Meeting – R3 will prepare the staff report and presentation for the Council for the June 5, 2024, Council meeting to approve the new SGC agreement and hold the rate hearing. Deliverables include staff report, PPT deck, and in-person attendance at Council meeting.

The preparation of the Notice is not something that is typically done in house due to the level of expertise in understanding the nuances of Proposition 218. When drafting it, the author has to ensure that it complies with all of the legal requirements, but also provides enough information, in a sufficiently clear manner, to satisfy the needs of all audiences.

The Amendment in the amount of $15,0000 being brought for consideration will complete the project. The timeline is as follows:

March 31, 2024 Finalization of Proposed Rates for Prop 218 Noticing April 14, 2024 Prop 218 Notices to Mail house
April 21, 2024 Final Mailing Date for Prop 218 Notices
June 5, 2024 Council Consideration of New Agreement and Rates July 1, 2024 New Agreement and Rates Take Effect
Agenda Item #7.3:

Recommended Council Action
Adopt the resolution approving and authorizing the City Manager to sign an agreement with Colantuono, Highsmith & Whatley, PC and R3 Consulting Group, PC in the amount of $15,000.

Alternative Actions
Council discretion.

Financial Impact
This amendment will amend the current agreement by $15,000, from an original amount of $20,000 to a revised amount of $35,000 out of 100-43030-313-50313.

Environmental Review Status
Environmental Impact Report
Negative Declaration
Exempt
Not Applicable
Approved/Certified
No Action Required
Action Requested
Attachments
Resolution - R3 Contract Addendum
R3 Agreement - Amendment 1
Agenda Item #7.3:

City of Sonoma
RESOLUTION # ___ - 2024

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SONOMA

APPROVING AND AUTHORIZING THE CITY MANAGER TO SIGN

AN AMENDMENT TO A LIMITED SCOPE AGREEMENT FOR CONSULTING SERVICES BETWEEN COLANTUONO, HIGHSMITH & WHATLEY, PC AND R3 CONSULTING GROUP, PC IN AN AMOUNT OF $15,000
WHEREAS, on November 13, 2023, the City Manager entered into a $20,000 agreement with Colantuono, Highsmith & Whatley, PC and R3 Consulting Group, Inc. to complete negotiations with the City’s garbage haulers in preparations for the required Proposition 218 process to be followed when rates are potentially going to change; and WHEREAS, R3 Consulting Group, Inc. has completed the negotiations and is ready to proceed with the next phase of the project; and
WHEREAS, additional funds are required to complete the Proposition 218 process; and WHEREAS, an amendment to the current agreement of $15,000, from an original amount of $20,000 to a revised amount of $35,000 out of 100-43030-313-50313 is required to cover these services.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Sonoma hereby approves and authorizes the City Manager to sign an Amendment to a Limited Scope Agreement for Consulting Services Between Colantuono, Highsmith & Whatley, PC and R3 Consulting Group, PC in an amount of $15,000.

PASSED AND ADOPTED, at a Regular Meeting of the City of Sonoma City Council on this 20th day of March 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________
John Gurney, Mayor
ATTEST:
___________________________
Rebekah Barr, MMC, City Clerk
Agenda Item #7.3:

1 AMENDMENT # 1 TO
LIMITED SCOPE AGREEMENT #2 FOR CONSULTING SERVICES
(Colantuono, Highsmith & Whatley, PC / City of Sonoma / R3 Consulting Group, Inc.) This Amendment #1 to Limited Scope Agreement #2 for Consulting Services (this “Amendment”) is made and entered into effective March 20, 2024 (the “Effective Date”) by and among Colantuono, Highsmith & Whatley, PC, a California professional corporation (“Attorney”), R3 Consulting Group, a California corporation (“Consultant”), and the City of Sonoma, a municipal corporation (“City”). Attorney, Consultant, and City are hereinafter collectively referred to as the “Parties” and individually as a “Party.”

RECITALS
WHEREAS, Attorney, Consultant, and City entered into that certain “Limited Scope Agreement #2 for Consulting Services” as of November 13, 2023; and WHEREAS, section 4.3 of the Agreement requires any change in the scope of Consultant’s services, and any corresponding increase or decrease in compensation, be mutually agreed upon by Attorney, City, and Consultant and be incorporated by written amendment to the Agreement; and
WHEREAS, the Parties wish to amend the Agreement to incorporate additional work into the Scope of Services and increase the compensation paid to Consultant for such additional work.

AGREEMENT
NOW, THEREFORE, the Parties agree as follows:

1. Section 4.1 of the Agreement is amended to include additional work to the Scope of Services as set forth in Consultant’s proposal, attached hereto as Exhibit “A-1” and incorporated herein by this reference.

2. Section 5.2 of the Agreement is hereby amended to read as follows:

In no event shall the total compensation and costs payable to Consultant under this Agreement exceed thirty-five thousand dollars ($35,000) ("Maximum Amount") and in no event shall compensation be paid by City after December 31, 2024, unless specifically approved in advance and in writing by the City Manager and Attorney. Consultant shall notify the City Consultant Project Administrator, in writing, when fees and expenses Agenda Item #7.3:

2 incurred under this Agreement have reached eighty percent (80%) of the Maximum Amount payable above. Consultant shall concurrently inform the City Consultant Project Administrator, in writing, of Consultant's estimate of total expenditures required to complete its current assignments before proceeding, when the remaining work on such assignments would exceed the Maximum Amount payable above.

3. All other provisions of the Agreement shall remain unchanged and in full force and effect.

TO EFFECTUATE THIS AGREEMENT, the Parties have caused their duly authorized representatives to execute this Amendment on the dates set forth below.

R3 Consulting Group, Inc. Colantuono, Highsmith & Whatley, PC By: ____________________________ By: ____________________________ Title: ___________________________ Title: ___________________________ Date: ___________________________ Date: ___________________________ By: ____________________________
Title: ___________________________
Date: ___________________________
City of Sonoma
By: ____________________________
Title: ___________________________
Date: ___________________________
Agenda Item #7.3:

3 EXHIBIT A-1

1. Prepare Prop 218 Notice – R3 will create the design for the notice and work with the City’s designated print/mail house to issue to ratepayers. Printing and mailing paid directly by City (not through R3). R3 deliverable is the final print-ready Prop 218 notice.

2. Staff Report for June 5 Council Meeting – R3 will prepare the staff report and presentation for the Council for the June 5, 2024, Council meeting to approve the new SGC agreement and hold the rate hearing. Deliverables include staff report, PPT deck, and in-person attendance at Council meeting.

3. Cost – For the above, we propose amending our current agreement by $15,000, from an original compensation of $20,000 to a revised compensation of $35,000.
31-Mar-24 Finalization of Proposed Rates for Prop 218 Noticing 14-Apr-24 Prop 218 Notices to Mail house
21-Apr-24 Final Mailing Date for Prop 218 Notices
5-Jun-24 Council Consideration of New Agreement and Rates 1-Jul-24 New Agreement and Rates Take Effect
Agenda Item #7.3:

City of Sonoma
Agenda Item Summary
Meeting: City Council - 20 Mar 2024
Department
Finance
Staff Contact
Chuck McBride, Interim Finance Director
Agenda Item Title
Accept the Expenditure Report for the Month of February 2024 Summary
The attached report shows disbursements for the month of February 2024.

Fund 100 (General Fund) includes two departments which have a negative expenditure amount for the month:
 41002 (City Clerk) negative amount was the result of reclassifying furniture expenses in the amount of $50,195 to FY2022-23 when the items were received. Actual expenses for the month without reclassification were $23,305.
 41005 (City Attorney) negative amount reflects the voiding of a payment in the amount of $20,076 that was erroneously billed to the city. Actual expenses for the month without the voided payment were $18,078.

Fund 304 (Parks & Facilities CIP) shows expenses exceeding the annual budget by 44%. This is the result of a $116,565 payment for the Depot Park HVAC project. It was estimated that $217,000 would carry-over from the FY2022-23 budget; however, this carry-over from a prior year budget is not reflected in the current FY2023-24 budget, which results in the overage.

Fund 316 (Prop 68 Parks) indicates expenses exceeding the annual budget by 2%; however, matching funds in the amount of $46,254 for the waste receptacles project are currently in Fund 304, which would offset the overage.

Fund 512 (Water CIP) budget was increased by $3,793,981 as a result of resolution #09-2024 for the water meter upgrade project.

Fund 603 (Vehicle Replacement) has a negative expenditure amount of $3,792 which is from a refund for overpayment of a vehicle for the police department. There were no expenses for the month in this fund.

Fund 796 (IGT) shows expenses exceeding the annual budget by 49%. A budget adjustment will be required to cover the overage.

A detailed list of disbursements is available at the web site indicated at the bottom of the report.

Recommended Council Action
Accept report.

Alternative Actions
Council discretion.

Agenda Item #7.4:

Financial Impact
Monthly Payables Report, February 2024.

Environmental Review Status
Environmental Impact Report
Negative Declaration
Exempt
Not Applicable
Approved/Certified
No Action Required
Action Requested
Attachments
Disbursement Report Feb 2024
Agenda Item #7.4:

DISBURSEMENT REPORT February 2024
Year to Date Monthly Year to Date Annual Percent of
Fund Revenue Expenditure Expenditure Budget Budget
General Fund 30000 13,308,721 24,256,842 55%
City Council 41001 19,575 112,209 153,023 73%
City Clerk 41002 (26,890) 182,139 393,433 46%City Manager 41003 147,774 884,803 1,314,858 67%Finance 41004 39,063 444,075 801,131 55%City Attorney 41005 (1,998) 138,681 337,914 41%Police 42101 696,897 3,838,596 6,499,239 59%Fire 42201 24,972 4,696,978 7,789,458 60%Public Works - Admin 43020 83,687 380,329 536,512 71%Public Works - Streets 43022 104,886 764,075 1,081,664 71%Public Works - Parks 43023 117,729 881,643 1,428,277 62%Planning 43030 100,520 903,583 1,270,847 71%Building 43040 61,257 609,389 1,019,840 60%Community Activities 43101 65,812 547,509 930,926 59%Successor Agency 43199 5,206 58,207 205,251 28%Non-Departmental 43200 89,528 536,434 809,890 66%Emergency Response 43201 120 5,408 - 0%Transfers - 239,703 833,749 29% Total Gen Fund Exp 1,528,138 15,223,761 25,406,012 60% Other Funds
Public Education & Gov 202 31,727 - 21,627 59,061 37%SLESF C.O.P.S Grant 217 75,052 - - 102,100 0%Abandoned Vehicle 240 - 995 10,838 - 0%Streets/Transpor/Drain 301 90,982 163,291 2,561,153 3,470,610 74%Gas Tax 302 181,491 28,882 233,264 510,000 46% SB-1Road Maint 303 135,235 - - 350,000 0%
Parks & Facilities 304 - 18,988 156,309 108,500 144%Transportation Measure M 313 59,009 - 179 130,000 0%Parks-In-Lieu/Quimby Act 314 - - - 50,000 0%Parks Measure M 315 82,522 - - 157,000 0%Prop 68 Parks 316 - 6,371 187,912 185,015 102%Successor Agency 391 1,098,713 - 1,395,398 2,630,651 53%CREBS 495 - - 41,749 41,749 100%Cemeteries 501 109,167 16,605 195,766 509,532 38%Cemetery Endowment 504 18,125 - - 50,000 0%Water Utility 510 3,950,123 281,847 2,818,955 6,555,949 43%Water CIP 512 1,362 89 173,926 4,193,981 4%Mgmt Information Srvcs 601 321,983 48,891 231,409 542,393 43%Vehicle Replacement 603 215,859 (3,792) 307,377 536,000 57%Bulding Maintenance 610 152,190 - - 281,500 0%Grants Restricted 630 1,253,719 - - - 0%Housing Trust 732 247,156 - - - 0%IGT 796 - 457,218 656,028 440,000 149%SVFRA Operations 798 70,630 376 3,809 - 0%TOTAL 21,403,766 2,547,899 24,219,460 46,310,053 52% Monthly disbursement detail reports can be found at www.sonomacity.org/financial-documents Agenda Item #7.4:

City of Sonoma
Agenda Item Summary
Meeting: City Council - 20 Mar 2024
Department
Public Works
Staff Contact
Chris Pegg, PW Operations Manager
Agenda Item Title
Adopt a Resolution Approving the Execution of a Purchase Agreement for a New 2024 Ford E-450 Custom Type III Ambulance with Lifeline Emergency Vehicles and Authorizing the City Manager to Execute the Contract with Lifeline Emergency Vehicles Summary
The City has received a quote from Lifeline Emergency Vehicles for the purchase of a new 2024 Ford E-450 Custom Type III ambulance as a replacement for an older frontline ambulance currently in reserve service. The ambulance to be replaced is a 2004 model that has well over 100,000 miles and is 8 years overdue for replacement. The 2004 model will be surplused. This purchase will also allow for the removal of a 2019 ambulance (Medic 301) from frontline service and placement into reserve status. This ambulance has exceeded its time as a frontline unit and will be at least 2 years past even with this purchase and build time.

Lifeline Emergency Vehicles is a member of the HGAC Government Procurement Group and has been competitively procured. Currently, ambulance manufacturers are experiencing a shortage of chassis to build on. This vendor currently has a chassis to build on that will remain consistent with the make and model of other vehicles in the EMS fleet.

The ambulance fleet consists of six units being replaced on a rotational basis of 12 years of service life. This equates to the purchase of a new ambulance every 2 years. These units will run 4 years as front line and then are placed into backup status for the remaining 8 years. As with past ambulances, funding for this unit has been placed in the Vehicle Replacement Fund through annual contributions. As radios are not included in the price from the manufacturer, the total requested is in an amount not to exceed $300,000.

Special funds such as grants, certain impact fees, and certain ambulance-specific revenues may be available to offset some of the total cost of the vehicle. If it is determined that these funds can be allocated to this purchase, any available special funds will be used to reimburse the City’s Vehicle Replacement Fund for the cost or part of the cost of this ambulance purchase.

Recommended Council Action
Adopt the resolution approving the execution of the purchase agreement for a new 2024 Ford E-450 Custom Type III Ambulance and authorize the City Manager to execute the contract.

Alternative Actions
Deny request and require alternative action.

Financial Impact
Agenda Item #7.5:

The total cost to the city for this purchase is not to exceed $300,000. Annual transfers for this model's replacement will increase beginning in Fiscal Year 2024-2025 to account for the increase in total anticipated replacement cost.

Environmental Review Status
Environmental Impact Report
Negative Declaration
Exempt
Not Applicable
Approved/Certified
No Action Required
Action Requested
Attachments
Resolution - Ambulance Purchase
Lifeline Emergency Vehicle Quote
Agenda Item #7.5:

City of Sonoma

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SONOMA
APPROVING THE EXECUTION OF A PURCHASE AGREEMENT FOR A NEW 2024 FORD E-450 CUSTOM TYPE III AMBULANCE AND AUTHORIZING THE CITY MANAGER

TO EXECUTE THE CONTRACT WITH LIFELINE EMERGENCY VEHICLES WHEREAS, the SVFD has a 2019 ambulance in frontline service that is past time to be taken out of frontline service; and
WHEREAS, the ambulance to be replaced was scheduled for replacement in the FY 2022-23 Budget and this purchase has been delayed; and
WHEREAS, the City has received a quote from Lifeline Emergency Vehicles for the purchase of a new 2024 Ford E-450 Custom Type III Ambulance; and
WHEREAS, after the FY 2022-23 Budget’s adoption it was determined that an over 365 day build time is required for a new ambulance; and
WHEREAS, the total cost to the City is not to exceed $300,000 - $265,189 for the ambulance and approximately $34,811 for radios, MDC, mounting equipment, and installation of such; and WHEREAS, the City has made annual contributions to the Vehicle Replacement Fund (603) for this ambulance’s replacement and other special funding sources are being investigated that may reduce the financial impact to the Vehicle Replacement fund on a reimbursement basis.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Sonoma that this replacement ambulance order is approved and that funding from the City’s Vehicle Replacement Fund (603) will be utilized to pay for this vehicle upon delivery in the 2024-25 fiscal year, except that if other special funding sources are identified and are allocable to this purchase, reimbursement of any part of the total cost shall be made to the Vehicle Replacement Fund.

BE IT FURTHER RESOLVED that the City Manager is authorized to execute the contract with Lifeline Emergency Vehicles.

RESOLVED, PASSED, AND ADOPTED, this 20th day of March 2024, by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________________
John Gurney, Mayor
ATTEST:
________________________________
Rebekah Barr, MMC, City Clerk
Agenda Item #7.5:

1 Life Line Drive
Sumner, IA 50674
Phone (563) 578-3317
Sold To: Invoice No: 020624-1L
Sonoma Valley Fire District, Sonoma,CA.
630 2nd Street West
Sonoma, CA. 95476
Ambulance Proposal Sonoma Valley, CA.

Date Terms:
2/6/2024 $85,000.00 down, the balance Payable Upon completion.

Quantity Item & Description Unit Price Amount
1 New Type III Superliner Ambulance. Module 167 3/4" x 72" 265,189.00 265,189.00 Headroom on a 2024 Ford E-450 DRW chassis with 158"
Wheelbase, and a 7.3 L Gas Engine based on Spec work order provided.

Price includes Round -Trip airfare from California to Cedar Rapids, Iowa. One or two nights hotel accommodations and transportation to and from the airport and hotel to the factory. All meals included while at Life Line for two (2) people for final inspection.

This purchase is through the HGAC buy coopetative.
1 Option: Deduct $2,500.00 if you pay $85,000 down by March 15th, 2024. ($2,500.00)
1 Option: Deduct $5,000.00 if you want to drive the ambulance back to California rather than being trucked. ($5,000.00)
State Tax, License & Registration fees are the resposibility of your City or fire department.

Quote good until March 15th.

If you have any questions please call. Thank you! Total 265,189.00 Agenda Item #7.5:

City Council:

John Gurney, Mayor
Patricia Farrar-Rivas, Vice Mayor
Jack Ding
Ron Wellander
Sandra Lowe

REGULAR MEETING MINUTES

OF THE SONOMA CITY COUNCIL
City Council Chambers
177 First Street West
Wednesday, March 6, 2024

6:00 PM Regular Meeting
Regular Meeting Minutes, 3/06/2024
6:00 P.M. – REGULAR MEETING

CONVENE, CALL TO ORDER, & PLEDGE OF ALLEGIANCE
Mayor Gurney called the meeting to order at 6:00 p.m.

ROLL CALL
PRESENT: Mayor Gurney, Council Member Wellander, and Council Member Lowe ABSENT: Vice Mayor Farrar-Rivas and Council Member Ding

REPORT ON CLOSED SESSION
There was no reportable action taken in Closed Session.

APPROVAL OF AGENDA
Motion by Council Member Lowe, seconded by Council Member Wellander, to approve the agenda as presented. Motion carried 3-0-2 with Council Member Wellander, Council Member Lowe and Mayor Gurney voting YES, and Council Member Ding and Vice Mayor Farrar-Rivas absent.

1. COMMENTS FROM THE PUBLIC
Maria Barakat, Lexie Beckhard, Tania Marsh, Celene, Casper, and Seth Donnelly provided public comments.

Council Member Ding arrived at 6:14 p.m.

2. MEETING DEDICATIONS
Council Member Lowe dedicated the meeting to Janet Nicholas.

3. COUNCIL MEMBERS’ REPORTS AND COMMENTS
Council Member Lowe attended a Local Agency Formation Commission (LAFCO) meeting today, March 6, 2024.

Council Member Wellander attended a Sonoma Homeless Coalition meeting on March 1, 2024. He also attended a North Bay Watershed Association meeting on February 28, 2024.

Council Member Ding attended the Sonoma Community Center’s Chinese Lunar New Year event on March 2, 2024. He also attended the annual Employee Recognition event, which was held at The Lodge on March 1, 2024.

Mayor Gurney made the opening remarks at the Sonoma School of Martial Arts’s 2024 Taekwondo Tournament held on February 24, 2024, and attended the annual Employee Recognition event on March 1, 2024.

4. CITY MANAGER COMMENTS AND ANNOUNCEMENTS
City Manager Guhin reported that the emergency warming center was activated last weekend due to inclement weather conditions. Mr. Guhin also announced that the 2024 Alcalde reception honoring Wayne Schake will be held on March 26, 2024, at the Vintage House at 6:30 p.m. In addition, the application process for the 2024 Student Creative Artist Award, which closes on April 5, 2024.

5. CITY ATTORNEY COMMENTS
None.

6. PRESENTATIONS
Item 6.1: Proclamation Proclaiming March 2024 as Women's History Month in the City of Sonoma (Rebekah Barr, MMC, City Clerk)
Item 6.2: Presentation from Sonoma Water Agency on the FY 2024-2025 Proposed Budget by Lynne Roselli, Administrative Services Division Manager and Jake Spaulding, Finance Manager (Mike Berger, Public Works Director/City Engineer)

7. CONSENT CALENDAR – CITY COUNCIL
Motion by Council Member Lowe, seconded by Council Member Ding, to approve the Consent Calendar as presented. Motion carried 4-0-1 with Council Member Wellander, Council Member Lowe, Council Member Ding and Mayor Gurney voting YES and Vice Mayor Farrar-Rivas absent.

Agenda Item #7.6:

Regular Meeting Minutes, 3/06/2024
Item 7.1: Waive further reading and Authorize Introduction and/or Adoption of Ordinances by Title Only. (Standard procedural action - no backup information provided) Item 7.2: Adopt an Ordinance Adding Chapter 10.22 to Title 10 of the Sonoma Municipal Code Regulating Sideshows, Street Races, and Reckless Driving Exhibitions (Brandon Cutting, Police Chief)
Action: Adopted as Ordinance 02-2024.

Item 7.3: Receive Minutes from the Regular Meeting of February 21, 2024 (Rebekah Barr, MMC, City Clerk)
Action: The minutes were received.

Item 7.4: Adopt a Resolution Authorizing the City Manager to Execute Notice of Completions for the City of Sonoma (Mike Berger, Public Works Director and Rebekah Barr, MMC, City Clerk)
Action: Adopted as Resolution 13-2024.

Item 7.5: Adopt a Resolution Cancelling the Regular Meeting Scheduled for April 17, 2024 (Rebekah Barr, MMC, City Clerk)
Action: Adopted as Resolution 14-2024.

Item 7.6: Accept the City of Sonoma General Plan Annual Progress Report and Direct Staff to Distribute to the California Department of Housing and Community Development (HCD) and the Governor’s Office of Planning and Research (OPR) (Kristina Tierney, Associate Planner)
Action: The City of Sonoma General Plan Annual Progress Report was accepted.

Item 7.7: Adopt a Resolution Approving a Request From Sonoma Valley Authors Festival to Temporary Install Large White Letters That Spell READ In the Sonoma Plaza Leading Up to the 7th Annual Authors on the Plaza Event (Lisa Janson, Senior Analyst/Special Events Manager)
Action: Adopted as Resolution 15-2024.

8. PUBLIC HEARING
None.

9. REGULAR CALENDAR – CITY COUNCIL
Item 9.1: A Resolution Authorizing A One-Time Allocation of $75,790 in the Fiscal Year 2024 Construction and Materials Budget in the Long-Term Building Maintenance Fund (Fund 610) to Complete Needed Maintenance, Repairs, and Equipment Upgrades to the Haven Building for Use as an Emergency Warming Center and Authorizing the City Manager to take All Necessary Actions to Execute the Provisions Therein (Chris Pegg, Public Works Operations Manager)
Action: Adopted as Resolution 16-2024.

Motion by Council Member Lowe, seconded by Council Member Ding, to adopt a resolution authorizing a one-time allocation of $75,790 in the fiscal year 2024 construction and materials budget in the long-term building maintenance fund (Fund 610) to complete needed maintenance, repairs, and equipment upgrades to the Haven building for use as an emergency warming center and authorizing the city manager to take all necessary actions to execute the provisions therein. Motion carried 4-0-1 with Council Member Wellander, Council Member Lowe, Council Member Ding, and Mayor Gurney voting YES and Vice Mayor Farar-Rivas absent.

10. ADJOURNMENT
Mayor Gurney adjourned the meeting at 7:18 p.m.

I HEREBY CERTIFY that the foregoing minutes were duly and regularly adopted at a regular meeting of the Sonoma City Council on the 20th of March 2024.
___________________________________
Rebekah Barr, MMC, City Clerk
Agenda Item #7.6:

City of Sonoma
Agenda Item Summary
Meeting: City Council - 20 Mar 2024
Department
Administration
Staff Contact
Jenny Yankovich, Assistant to the City Manager
Agenda Item Title
Adopt a Resolution Changing the Title Only of the Existing Job Classification "Building Official" to "Chief Building Official" with No Change to the Job Description, Salary Range, or Designation of Statutory and Legal Authority
Summary
On June 21, 2023, the City Council approved a job description and salary range titled Building Official. This is a management level position that reports directly to the Community Development Director and is responsible for the day-to-day operations and management of the Building Division. In addition, this position which is granted numerous statutory and legal authorities the City is required to have and maintain in a single designated job classification.

The proposed change in title from Building Official to Chief Building Official is based on feedback from potential candidates for this designated job classification, and a survey of similar jurisdictions in the current competitive job recruitment market. The proposed resolution will make it clear that this change is in title only and the previously approved job description, salary range and statutory and legal authorities continue for this position under the new title (from Building Official to Chief Building Official).

The resolution with approved job description and detailed salary range for the previously approved Building Official position is attached as an exhibit in addition to the proposed resolution changing the title only to Chief Building Official. This position is part of the FY23/24 budget.

Recommended Council Action
Adopt the resolution authorizing a change in the title only for the existing job classification of Building Official to Chief Building Official.

Alternative Actions
Council discretion.

Financial Impact
There is no financial impact resulting from this action.

Environmental Review Status
Environmental Impact Report
Negative Declaration
Exempt
Not Applicable
Approved/Certified
No Action Required
Action Requested
Agenda Item #7.7:

Attachments
Resolution - Chief Building Official Title for Job Classification Exhibit A - CBO Job Classification
Exhibit B - CBO Salary Range
Resolution 49-2023
Agenda Item #7.7:

City of Sonoma
RESOLUTION # ____ - 2024

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SONOMA AUTHORIZING A CHANGE IN

THE TITLE ONLY FOR THE APPROVED JOB CLASSIFICATION OF BUILDING OFFICAL TO CHIEF

BUILDING OFFICIAL, THE JOB DESCRIPTION, SALARY RANGE, AND DESIGNATATION OF

STATUTORY AND LEGAL AUTHORITY FOR THE POSITION REMAINS UNCHANGED WHEREAS, on June 21, 2023, the City Council of the City of Sonoma approved the creation of a new job classification for the position titled Building Official in the Management/Administrative personnel group; and
WHEREAS, State and local statutes require that the City designate a Building Official position for the City to administer and enforce certain building code regulations within the City; and WHEREAS, the standalone Building Official job classification is titled Chief Building Official in similar State and regional jurisdictions; and
WHEREAS, the City wishes to be competitive in the recruitment process for the Building Official job classification and salary range as approved;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Sonoma hereby approves the change of title only for the job classification of the Building Official to Chief Building Official position in the Management/Administrative personnel group; and BE IT FURTHER RESOLVED that the City Council hereby assigns the unchanged–Job Description for the Chief Building Official (Exhibit A) and Chief Building Official Salary Range of $122,720 - $149,167per year (Exhibit B) as approved for the title of Building Official in the City Salary Schedule, effective July 15, 2023, and the FY 23/24 Budget; and
BE IT FURTHER RESOLVED that all statutory and legal authority shall be transferred from the Building Official position title to the Chief Building Official position title.

PASSED AND ADOPTED, at a Regular Meeting of the City of Sonoma City Council on this 20th day of March 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________
John Gurney, Mayor
ATTEST:
___________________________
Rebekah Barr, MMC, City Clerk
Agenda Item #7.7:

EXHIBIT A

CHIEF BUILDING OFFICIAL

DEFINITION
The Chief Building Official plans, organizes, supervises, directs, performs, and coordinates activities of the Building Division within the Community Development Department including complex level work related to building division administration, building inspection, plan review and code enforcement of building standards. The Chief Building Official is the City’s designated authority charged with administration and enforcement of local, State and Federal codes for buildings and structures within the City. The Chief Building Official is also the designated floodplain administrator, charged with administration and enforcement of the City’s Floodplain management regulations.

The Chief Building Official is responsible for supervising the City’s Building Inspector(s), Plans Examiner(s) and other technical and administrative staff as assigned and provides the administration, enforcement, and interpretations of the California Building Standards Code.

DISTINGUISHING CHARACTERISTICS
The Chief Building Official is distinguished from the Building Inspector I and II, and Plans Examiner positions in that the latter are journey level class and perform general building inspection, plans examination and code enforcement duties for residential and nonresidential structures. The Chief Building Official is the supervisory/management level individual responsible for the administration, management, and fulfillment of all Building Division services. In addition, the Chief Building Official will perform difficult and complex plan reviews, inspections, and construction code enforcement activities and will further augment those services to meet service level standards of the Building Division. The Chief Building Official uses professional judgment to make sound decisions based on a broad level of knowledge of code requirements and City policies and procedures and is the final staff authority for approving alternative materials and interpreting and enforcing the CA Building Standards Code. This class is responsible for first line supervision, works more independently, and exercises a greater degree of discretion and authority in execution of duties.

SUPERVISION RECEIVED AND EXERCISED
Receives general direction and supervision from the Community Development Director.

Exercises direct supervision over the Building Inspector and Plans Examiner positions.

Exercises general supervision over technical and administrative support staff assigned to the Building Division.

ESSENTIAL DUTIES, SKILLS, AND DEMANDS OF THE POSITION
The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands.
1 Agenda Item #7.7:

Duties: Duties typically include, but are not limited to, the following:

Develop and implement divisional goals, objectives, policies and procedures.

Plan, organize, coordinate, perform and direct Building Division activities including complex professional-level work related to building inspection services, plan review, permit issuance and code enforcement.

Act as the state and local statutory authority and responsibility as Building Official for all matters pertaining to permitting, review of building plans, inspection, abatement, administration and enforcement of various building codes.

Serve as the City’s technical expert in the interpretation of building and safety codes.

Provide effective management and leadership for the Building Division in a manner that actively demonstrates a commitment to the City’s core values, principles of continuous improvement, the City’s safety programs and policy, characterized by an openness to innovative approaches.

Direct, oversee and participate in the development of the Building Division work plan; assign work activities, projects, and programs; monitor workflow; review and evaluate work products, methods and procedures.

Oversee the maintenance, modifications and periodic updating of the City’s electronic permitting system and the Building Division web site, including, but not limited to, forms, informational handouts, procedures, resources, reports, and related items accessible to and useable by the public.

Prepare the Building Division budget; assist in budget implementation; participate in the forecast of additional funds needed for staffing, equipment, materials, and supplies; administer the approved budget.

Recommend the appointment of personnel; provide and coordinate staff training; conduct performance evaluations; implement discipline procedures as required; maintain discipline and high standards necessary for the efficient and professional operation of the Building Division.

Provide the lead role in coordinating the review and inspection of development projects with other divisions and departments, and with developers, owners, and design professionals, to include communication, negotiation, problem resolution and seeking technically acceptable options to ensure a successful project outcome.

Actively promote the City’s focus on effective and respectful communications to build better work relationships at all levels in the organization by emphasizing the concepts of self-awareness, emotional intelligence, productive conflict and conflict resolution, and prompt resolution of relational issues or miscommunication.

Prepare and present staff reports and other necessary correspondence; ensure preparation of high-quality, well-written, and logical City Council communications and correspondence with the public; provide well-considered, engaging, and responsive presentations to the City Council, as needed, during meetings. 2 Agenda Item #7.7:

Support development and deliver the implementation of meaningful key performance indicators at the City and department level to measure performance relative to goals and drive organizational improvement over time.

Advise the City Council on appropriate changes to ordinances to meet local conditions and on legislative matters of importance to the community well-being; prepare ordinances for amendments and adoption of the State Building Standards Code.

Responsible for the mitigation and abatement of substandard or unsafe buildings or structures.

Serve as the City’s designated Floodplain Administrator; responsible for administering and enforcing the City’s Floodplain Management ordinance(s).

Responsible for administering and performing damage safety assessments following an emergency or disaster.

Administer the building permit appeals process; serve as the ex-officio member of the building Board of Appeals.

Administer and maintain Building Division records maintenance in accordance with the City’s records retention schedule and state law.

Investigate the cause, origin, and circumstances of any fire, explosion, construction defect, structural damage or other hazardous condition pertaining to building construction; issue all necessary notices or orders to ensure compliance with the applicable codes.

Review, research and evaluate alternative construction materials, alternative designs and alternative methods of construction; approve or deny alternatives based on tests and/or findings of fact.

Evaluate, justify and implement Building Division fee schedules and methodologies.

Evaluate and justify staffing levels; assemble building statistics and reports; provide technical advice and make definitive decisions related to building code matters.

Assist the Community Development Director and other staff with technical expertise on a variety of development, capital improvement, code enforcement and related projects as needed, including preparation of reports, studies, and correspondence.

Supervise, assign, balance, coordinate building inspection, plan check and code enforcement workload and staff resources to meet service level standards; perform and supervise field inspections and plan reviews of all types of buildings and phases of construction.

Review construction applications for adequate design and compliance with State codes and local ordinances; prepare written plan review correction letters, trouble shoot code/permit issues; assign project valuation, calculate fees and issue permits; maintain records related to building permits, building inspection and plan review.

Explain and interpret applicable codes and ordinances for contractors, design professionals, property owners and the public; handle and respond to difficult and sensitive inquiries or community complaints.
3 Agenda Item #7.7:

Represent the Building Division to outside agencies and organizations; participate in outside community groups and committees; provide technical assistance as necessary.

Attend and participate in professional group meetings and code hearings; maintain awareness of new trends and developments in the field of building inspection; incorporate new developments as appropriate.

Research and prepare technical and administrative reports; prepare written correspondence.

Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.

Respond to and resolve difficult and sensitive citizen inquiries and complaints.

Foster a working environment that embraces diversity, integrity, trust, and respect.

Be an integral team player, which involves flexibility, cooperation, and communication.

Perform related duties and special projects as assigned by the Community Development Director.

Skills and Abilities:

On a continuous basis, know and understand all aspects of the job. Intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve building inspection activities; sit at desk for long periods of time; and stand at the counter to answer questions of the public.

Follow safe and proper work practices and inspection techniques to examine construction workmanship and materials; visit construction sites and conduct building code inspections; conduct job-site evaluations of construction projects for the purpose of monitoring/enforcing compliance with approved plans and code requirements; apply technical knowledge and follow proper plan review and inspection techniques to examine and analyze appropriate workmanship, materials and methos of construction.

Read, analyze, and interpret complex building plans, specifications and building codes; detect deviations from plans, regulations, and standard construction practices; research code issues; enforce building codes and construction standards; determine whether construction systems conform to requirements.

On an ongoing and continuous basis, complete a minimum of 45 hours of continuing education for every three-year period, with at least eight hours regarding disability access requirements.

Provide technical assistance and make arithmetical computations rapidly and accurately.

Apply rules, codes and policies regarding zoning, environmental matters, and other regulations to field situations; enforce all necessary regulations with firmness and tact.

Use sound judgment in recognizing scope of authority.

Operate and use modern office equipment including computers and applicable software. 4 Agenda Item #7.7:

Maintain regular attendance and adhere to prescribed work schedule to conduct job responsibilities.

Utilize appropriate safety procedures and practices for assigned duties.

Establish and maintain effective working relationships with those contacted during work.

Work with various cultural and ethnic groups in a tactful and effective manner.

Effectively communicate in English language, clearly and concisely, both verbally and in writing.

Oversee, direct, and coordinate the work of lower-level staff; supervise, train and evaluate personnel.

Work with professional architects, engineers, builders, and the general public.

Formulate and apply uniform policies and standards for the Building Division; formulate, interpret and explain specific building codes, ordinances and administrative orders.

Research regulations, procedures and/or technical materials relating to building codes and enforcement.

Represent the City before other agencies and groups on Building Division matters.

Make effective presentations before large and small groups of people.

Coordinate services with other City departments and with outside organizations, and agencies.

Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.

Research, analyze, and evaluate new service delivery methods and techniques.

Interpret and apply federal, state, and local policies, laws, and regulations.

Physical Demands and Work Environment:

Work in a standard office setting and outdoor field environment with some travel from site to site.

Intermittently, walk, stand, kneel, climb, crouch, reach, twist, and bend in the field; work and/or walk on various types of surfaces including slippery or uneven surfaces and rough terrain; work extended hours including evenings and weekends; stand or sit for prolonged periods of time; perform simple and power grasping, pushing, pulling, and fine manipulation; use repetitive hand movement and fine coordination including using a computer keyboard to regularly write or communicate, and occasionally lift or carry weight of 50 pounds or less. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. The noise level in the office work environment is usually moderate. 5 Agenda Item #7.7:

Work in outdoor weather conditions; occasionally work near moving mechanical parts subject to vibration, overhead hazards and in high, precarious places; occasionally be exposed to wet and/or humid conditions, smoke, fumes or airborne particles, extreme cold, extreme heat, and areas where there is a risk of electrical shock; or where the noise level in the work environment may be loud.

MINIMUM QUALIFICATIONS
Knowledge of:

Building related codes, State statutes, and ordinances enforced by the Building Division including the adopted California Building Standards Code and related codes, ordinances, and regulations.

Principles and techniques of plan review and inspections for structural, electrical, plumbing, mechanical, energy, green building, grading, erosion control, drainage and flood plain management, and site requirements.

Principles of effective supervision, training, and performance evaluations; principles and techniques of system development and program planning; operating principles, methods, practices and limitation of computers, telecommunications hard and software systems and related equipment and principles and techniques of construction project management.

Legal processes and considerations involved in prosecution of violations of the building codes and ordinances.

Research methods and sources of information related to building code enforcement.

Accepted safety standards and methods of building construction for all types of building construction.

Principles and practices of leadership, motivation, supervision, training, team building, personnel management, and conflict resolution.

Modern office procedures and computer equipment.

Principles and practices of organizational analysis and management.

Budgeting procedures and techniques.

Experience, Training and Education
Any combination of experience, training and education that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:

Experience:

Five years of increasingly responsible experience in building construction trades, building inspection or plan checking, including at least two years of supervisory responsibility, and including at least two years of working for a building department/division of a governmental agency.
6 Agenda Item #7.7:

Training:

Specialized training in building department administration, code enforcement, supervision, building inspection, plan review, disabled access standards, computer programs, project management or other training pertinent to the position.

Education:

A college degree (associate’s, bachelor, masters, doctorate) from an accredited college with major course work in construction management, construction inspection, code administration, building safety, architecture, engineering, or a related field is desirable.

Licenses and Certificates
Possession of a valid California driver’s license is required.

Possession of one or more International Code Conference (ICC) certificate(s) in an Inspector, Plans Examiner or Building Official category or registration as a Licensed Architect or Registered Electrical, Mechanical, or Civil Engineer by the State of California is required.

Possession of an International Code Conference (ICC) certificate as a Building Official is required within one (1) year of appointment.

Possession of, or acquisition of a Certified Safety Assessment Program Evaluator or Coordinator designation from the State of California Office of Emergency Services is required within one (1) year of appointment.

Possession of a Certified Access Specialist program (CASp) certification from the State of California is highly desirable. Acquisition of CASp certification is required within three (3) years of appointment, unless otherwise postponed or waived by the Community Development Director.
7 Agenda Item #7.7:

Exhibit B
Chief Building Official Salary Range
Effective March 20, 2024 Chief Building Official – Salary Steps Step A Step B Step C Step D Step E
Monthly 10,227 10,738 11,275 11,839 12,431
Annual 122,720 128,856 135,299 142,064 149,167
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City of Sonoma
Agenda Item Summary
Meeting: City Council - 20 Mar 2024
Department
Administration
Staff Contact
Jenny Yankovich, Assistant to the City Manager
Agenda Item Title
City Cemeteries Action Update and Adopt a Resolution Authorizing the Creation of a New Cemeteries Manager Position and Its Addition to the City of Sonoma Salary Schedule at a Monthly Salary of $9,094 - $11,054
Summary
The City of Sonoma owns, maintains, and operates three cemeteries (Mountain, Valley and Veterans) that comprise the City's Cemetery Enterprise Fund. On August 2, 2023, the City Council approved the City of Sonoma's Response to the Sonoma County Civil Grand Jury Report titled "City of Sonoma Cemeteries" as required by State Law. This response stated the City would complete a financial and operational analysis and develop a strategy to address the Cemetery Fund deficit.

Staff retained L.F. Sloane Consulting Group in September 2023 to assist with the development of a Strategic Operating Plan for the City of Sonoma's cemeteries. Based on findings from this analysis, L.F. Sloane and City staff identified priority action items in the City Cemeteries Action Update (Action Update), that was presented to City Council at its November 15, 2023, meeting.

The City Council unanimously adopted Resolution #74-2023 approving an updated cemeteries pricing list and appropriating $120,000 from unallocated General Fund Reserves to build capacity to meet community needs as outlined in the Action Update. This Council action is projected to provide 100 additional columbaria units, at an estimated return on investment of 350% per unit over the next 2-4 years.

The Action Update also included a staffing recommendation that the City create a Cemeteries Manager position to provide a full-time manager solely focused on the administration, management, marketing, sales and maintenance coordination for the three City-owned cemeteries.

Status of City Cemeteries Action Update items are provided below:
 Implement initial cemetery improvements and capital enhancements - (In progress)  Update policies and procedures - (Draft Complete)
 Develop plan to address Cemetery Fund deficit - (Will be addressed in 2024/25 Budget)
 Develop job description and budget requirement for Full-time Cemeteries Manager - (Proposed Action Item) *
As a next step priority action item, staff is recommending the City Council approve the creation and addition of the Cemeteries Manager position to the City of Sonoma Salary Schedule NonRepresented Executive, Management/Administrative and Confidential personnel at a salary of $9,094 - $11,054 per month. The salary requirement for this position would be funded with salary savings from Cemetery Fund Account #501-61010-110-40110 through June 30, 2024, and will be included in Cemetery Operating expenses in future budgets. The salary schedule is Agenda Item #9.1:

based on a survey of similar positions in our labor market and internal relationships. A job description is attached for the Council’s review and approval.

Recommended Council Action
Receive update and adopt the Resolution authorizing the creation and addition of a new Cemeteries Manager position to the City of Sonoma Salary Schedule Non-Represented Executive, Management/Administrative and Confidential personnel at a monthly salary of $9,094 - $11,054.

Alternative Actions
Council discretion.

Financial Impact
The salary requirement for this position would be funded with salary savings from Cemetery Fund Account #501-61010-110-40110 through June 30, 2024, and will be included in Cemetery Operating expenses in future budgets.

Environmental Review Status
Environmental Impact Report
Negative Declaration
Exempt
Not Applicable
Approved/Certified
No Action Required
Action Requested
Attachments
Resolution - Cemeteries Manager Job Classification
Exhibit A. Job Description Cemeteries Manager
Exhibit B. Cemeteries Manager Salary Range
Cemeteries Action Update Presentation - March 20 2024
Historical Information - November 2023 Cemeteries Update Historical Information - Resolution 74-2023
Agenda Item #9.1:

City of Sonoma
RESOLUTION # ___ - 2024

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SONOMA APPROVING AND

CREATING A NEW JOB CLASSIFICATION OF CEMETERIES MANAGER, AND

ADOPTING THE JOB DESCRIPTION AND SALARY RANGE FOR THE POSITION WHEREAS, on September 15, 2023, the City Manager engaged L. F. Sloane Consulting Group to develop a Strategic Operating Plan for the City of Sonoma’s Cemeteries; and WHEREAS, at its meeting of November 15, 2023, the City Council voted 5-0 to adopt Resolution 74- 23 to initiate priority action items for the Strategic Operating Plan; and WHEREAS, the proposed priority action items for the Strategic Operating Plan included a staffing recommendation for the creation and addition of a full-time Cemeteries Manager position; and WHEREAS, the full-time Cemeteries Manager position would be responsible for cemeteries sales and administration of capital and operational needs, coordination of maintenance, outside contracts, and volunteers, promotion of community relations and private donation programs; and WHEREAS, no job classification currently exists for a position of Cemeteries Manager; and WHEREAS, the Cemetery Fund (Fund 501) has budgeted funds available for staffing the Cemeteries Manager within the FY23/24 Budget period; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Sonoma hereby approves the creation of a new job classification of Cemeteries Manager position in the Management/Administrative personnel group.

BE IT FURTHER RESOLVED that the City Council hereby approves Exhibit A – Job Description for the Cemeteries Manager (attached) and Exhibit B – Cemeteries Manager Salary Range of $109,127 - $132,644 per year to be added to the City Salary Schedule, effective May 1, 2024, and the FY 24/25 Budget.

PASSED AND ADOPTED, at a Regular Meeting of the City of Sonoma City Council on this 20th day of March 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________
John Gurney, Mayor
ATTEST:
___________________________
Rebekah Barr, MMC, City Clerk
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City of Sonoma
Cemeteries Manager
Position Overview
The Cemeteries Manager is responsible for the management, administration, and technical oversight of the day-to-day operations of the City’s three cemeteries (Mountain Cemetery, Valley Cemetery, and Veterans’ Cemetery); to provide analysis of municipal policies including procedures, finance, budget, and services: to complete marketing materials, manage burial operations, and coordinate with outsourced partners.

This is a professional level position expected to direct, lead and coordinate resources to ensure all aspects of cemetery operations are maintained at a high standard including grounds maintenance, records management and compliance, historic preservation best practices, promotion and stewardship of volunteer and fund-raising programs, and excellence in customer service. Employees at this level are required to be fully trained in all procedures related to assigned areas of responsibility. This highly responsible position serves as liaison between the City Manager’s Office and other departments and reports directly to the City Manager.

Essential Functions
• Manage all aspects of the City Cemeteries operations, programs and services, provide budget analysis and preparation, research best practices; prepare and present reports; cultivate a culture of outstanding customer service and community stewardship of valuable City-owned resources.
• Assist families with cemetery arrangements at the time of need; respond to requests for information and complaints from the public and determine appropriate resolutions. • Approve site of burial, opening of gravesites, burial of remains, cremations, disinterments and other related tasks.
• Ensure compliance with all City, County, State and Federal laws. • Coordinate and oversee City staff and outside contractors to ensure Cemeteries grounds and facilities are well maintained.
• Attend City Council meetings and work sessions; research, respond to and prepare correspondence; represent and support the City Manager with City Council, employee and citizen group discussions, and meetings; perform follow up and communicate with City management on issues.
• Implement programs developed and initiated by the City Council; coordinate and participate in the development of programs to address citizen needs and citizen engagement promote awareness and visibility of the cemeteries in the community. • Develop key relationships with external stakeholders, including volunteers and interested community groups; coordinate volunteer efforts on-site to ensure all projects are performed in a safe and constructive manner.
• Coordinate with City departments to review administrative functions; develop and implement efficient long-term record keeping procedures; conduct performance audits, review organization systems and financial procedures including payment collection, recordation and issuance of customer receipts.

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• Manage the Capital Improvement Projects for cemeteries: coordinate with appropriate staff to determine a replacement schedule for all necessary equipment required for efficient operations; identify future inventory requirements and develop capital improvement projections to support the need.
• Identify inventory requirements and manage development of necessary inventory projects. • Prepare the division budget, make budget recommendations relative to Cemeteries operations; analyze budget recommendations prepared by other staff; oversee staff research of past expenditures; and project future expenditures.
• Monitor day to day activities and consistently review expenditures to ensure adherence to the approved budget; prepare grant proposals; monitor active grants to ensure compliance with all requirements and maintain appropriate records.
• Supervise, evaluate, train, and set performance standards for staff and partners. • Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.
• Foster an environment that embraces diversity, integrity, trust, and respect. • Serve as an integral team player, which involves flexibility, cooperation, and communication. • Perform other duties as assigned.

Required Knowledge, Skills & Abilities
Knowledge of:
• Principles and practices of public administration, organizational structure, and development. • Methods and techniques of advanced statistical and fiscal analysis. • Principles and practices of excellent customer service. • Effective report writing and research techniques.
• Principles and practices of advanced project management and workflow analysis. • Principles and practices of leadership, motivation, team building and conflict resolution. • Principles and practices of supervision, training, and personnel management. • Techniques and principles of effective interpersonal communication. • Principles and practices of safety management.
• Pertinent local, state, and federal laws, codes, and ordinances. • Relevant software programs.

Ability to:
• Organize, plan, schedule and implement operations; conduct analytical and administrative projects related to cemetery operations.
• Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.
• On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers, reports and special projects; research, identify, remember and interpret technical and numerical information; observe and problem solve operational and technical policy and procedures.
• On a continuous basis, work at desk for long periods of time; intermittently bend and twist to reach office equipment surrounding desk; perform simple grasping and fine manipulation; use Agenda Item #9.1:

telephone and write or use a keyboard to communicate through written means; lift or carry weight of 10 pounds or less.
• Interpret and apply administrative and departmental policies, laws and complex rules and procedures accurately and adopt appropriate, effective courses of action. • Perform a wide variety of analytical duties with minimal supervision and analyze or diagnose difficult and complex situations and appropriate resolutions. • Effectively administer assigned programmatic responsibilities; prepare complex reports; prepare and administer a program budget; evaluate and develop, procedures and policies. • Demonstrate political acumen; deal positively with confrontation and controversial issues; facilitate community participatory decision making to resolution. • Gain cooperation through discussion and persuasion.
• Supervise, train, and evaluate personnel.
• Exercise initiative and independent, astute judgment in sensitive situations; interview, investigate, problem solve and negotiate.
• Manage complex projects; supervise management studies; manage contracts; develop and track budgets; make public presentations; and, manage meetings effectively. • Provide high quality, economical services to the Sonoma community, placing emphasis on responsive customer service.
• Demonstrate a civic entrepreneurial spirit by generating new, innovative ideas and development of better methods to accomplish tasks and complete projects. • Foster an environment that embraces diversity, integrity, trust, and respect. • Be an integral team player, which involves flexibility, cooperation, and communication. • Establish and maintain effective working relationships with those contacted in the course of work.
• Work with various cultural and ethnic groups in a tactful and effective manner. • Communicate clearly and concisely, both orally and in writing. • Preserve confidentiality of sensitive material routinely encountered as part of work assignments.
• Use sound judgement in recognizing scope of authority. • Operate and use modern office equipment including computers and applicable software. • Maintain regular attendance and adhere to prescribed work schedule to conduct job responsibilities.
• Utilize appropriate safety procedures and practices for assigned duties.

Experience & Training
Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:

Experience
• Three (3) years industry experience in the applicable discipline with progressively increased responsibilities
• Two (2) years of experience in project management and/or public administration. • Budgeting and expense control experience strongly preferred.

Training
• A bachelor’s degree from an accredited college or university with major course work in Business Administration or a related field.

Agenda Item #9.1:

License and Certification
• Possession of, or ability to obtain, a valid California Driver’s License.

Work Environment
The position is in both internal and external environments. Exposure to varying temperatures and weather elements can apply. The noise level ranges from quiet to moderate. This is a safety sensitive position.

Physical Demands
While performing the duties of this job, the employee is regularly required to work standing up, walk, use hands and fingers to operate tools and equipment, and speak and listen, both over the phone and in person to customers and fellow employees, to perform the above listed duties. The employee frequently is required to reach with hands and arms and stoop, kneel, crouch, or crawl. The employee is occasionally required to work in a seated position, climb or balance and taste or smell. The employee must regularly lift and/or move up to 50 pounds, frequently lift and/or move up to 75 pounds, and occasionally lift and/or move 75-100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. The employee will be required to operate company vehicles and must hold a valid driver’s license.

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Exhibit B
Cemeteries Manager Salary
Range Effective May 1, 2024
Cemeteries Manager – Salary
Steps
Step A Step B Step C Step D Step E
Monthly 9,094 9,549 10,026 10,527 11,054
Annual 109,127 114,583 120,312 126,328 132,644
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City of Sonoma
Agenda Item Summary
Meeting: City Council - 20 Mar 2024
Department
Administration
Staff Contact
Rebekah Barr, MMC, City Clerk
Agenda Item Title
Appointments to the Climate Action Commission, Cultural & Fine Arts Commission, Design Review & Historic Preservation Commission, Parks, Recreation & Open Space Commission, Traffic Safety Committee
Summary
Recently adopted changes to the Sonoma Municipal Code and Commission & Committee Appointment Policy became effective on March 8, 2024. Some of those changes directly impacted the composition of the City commissions and committee, and the actions before the City Council will implement them. The following items are being presented for City Council's consideration:

Direct Appointees:

Direct Appointees are required to be City residents under the new policy. Currently, there are three Direct Appointees who are Valley Residents and have expressed an interest in continuing to serve.

COMMISSION NAME APPOINTED BY
Climate Action Commission Tom Conlon Patricia Farrar-Rivas Cultural & Fine Arts Commission Scott Van Wagner Jack Ding Parks, Recreation, & Open Space
Commission Patricia Cullinan Jack Ding
Staff is recommending that the City Council appoint these individuals to one of the At-Large member seats on their respective commissions. Per the Sonoma Municipal Code, at least one of the At-Large members is required to be a Valley resident.

Alternate:

The Alternate position has been dissolved with the implementation of the new policy. Some of the individuals who held that position have expressed an interest in continuing to serve.

COMMISSION NAME
Climate Action Commission Leo McCloskey
Cultural & Fine Arts Commission Meredith Knudsen
Traffic Safety Committee Peter Coster
Staff is recommending that the City Council appoint these individuals to one of the At-Large member seats on their respective commissions.

Agenda Item #9.2:

By retaining the current commissioners, the city preserves the institutional knowledge they possess, ensuring continuity in crucial projects that would otherwise face disruption due to their departure.

AT-LARGE SEATS
If the City Council agrees with the Staff’s recommendations above there will be three remaining At-Large positions - two on the Design Review & Historic Preservation Commission and one on the Traffic Safety Committee. At-Large seats are appointed by a majority vote of the Council.

The following applications were received:

NAME RESIDENCY COMMISSION/COMMITTEE
Steve Caniglia Valley DRHPC / Traffic Safety Committee
Susan Bugatto City DRHPC
John "J" Newman Valley Traffic Safety Committee
Sedra Shapiro-Nathan City Traffic Safety Committee
For the City Council’s reference, following is a list of all applications received - copies are attached:

NAME RESIDENCY COMMISSION/COMMITTEE
Laura Rosas Valley Climate Action Commission
Sedra Shapiro-Nathan City Climate Action Commission / PROS/TSC Steve Caniglia Valley DRHPC
Susan Bugatto City DRHPC
Jeffrey Roush City PROS
Scott Cohen Valley PROS
John "J" Newman Valley Traffic Safety Committee
Recommended Council Action
Staff recommends that the City Council by one motion appoint the valley Direct Appointees and previous Alternate members to the At-Large positions on their prospective Commissions; and make the remaining vacant appointments by a majority vote of the council.

Alternative Actions
Council discretion.

Financial Impact
There is no financial impact to this item.

Environmental Review Status
Environmental Impact Report
Negative Declaration
Exempt
Not Applicable
Approved/Certified
No Action Required
Action Requested
Agenda Item #9.2:

Attachments
Commission Appointments Presentation
PROS - Scott Cohen
PROS - Jeffrey Roush
CAC - Laura Rosas
CAC.PROS.TSC - Sedra Shapiro-Nathan
TSC - John J Newman
DRHPC - Susan Bugatto
DRHPC - Steve Caniglia
Agenda Item #9.2:

3/15/2024
1 ITEM 9.2:

COMMISSION & COMMITTEE APPOINTMENTS
City Council Meeting
March 20, 2024
MARCH 8, 2024
2 • Ordinance #01-2024
• Seven Members
• Direct appointees – City residents
• 2 At-Large – 1 Sonoma Valley
• Commission & Committee Appointment Policy
• Alternate Position Dissolution
1 2
Agenda Item #9.2:

3/15/2024
2 HOW STAFF PROPOSES TO

PROCEED
3 Commission -
• Valley Resident Direct Appointees
• Alternates
• At-Large
When the City Council has completed their deliberation, we will ask for a motion and move to the next commission. 4 CLIMATE ACTION COMMISSION

AFFECTED COMMISSIONERS
Tom Conlon – Valley Resident Direct Appointee
Leo McCloskey – Alternate

BOTH WISH TO CONTINUE TO SERVE
POSITIONS AVAILABLE: 2 AT-LARGE
Other Applications Received: Laura Rosas – Valley Resident Sedra Shapiro-Nathan – City Resident
- Staff Recommendation -
Appoint Tom Conlon and Leo McCloskey to the two At-Large positions. 3 4
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3/15/2024
3 5

CULTURAL & FINE ARTS

COMMISSION

AFFECTED COMMISSIONERS
Scott Van Wagner – Valley Resident Direct Appointee
Meredith Knudsen – Alternate

BOTH WISH TO CONTINUE TO SERVE
POSITIONS AVAILABLE: 2 AT-LARGE
- Staff Recommendation -
Appoint Scott Van Wagner and Meredith Knudsen to the two At-Large positions. 6 DESIGN REVIEW & HISTORIC

PRESERVATION COMMISSION

NO AFFECTED COMMISSIONERS
POSITIONS AVAILABLE: 2 AT-LARGE
Applications Received:

Steve Caniglia – Valley Resident
Susan Bugatto – City Resident
- Staff Recommendation -
Consider making two appointments from the applications received by a majority vote.
5 6
Agenda Item #9.2:

3/15/2024
4 7

PARKS, RECREATION & OPEN

SPACE COMMISSION

AFFECTED COMMISSIONER
Patricia Cullinan – Valley Resident Direct Appointee

WISHES TO CONTINUE TO SERVE
POSITIONS AVAILABLE: 2 AT-LARGE
Other Applications Received: Sedra Shapiro-Nathan – City Resident Jeffrey Roush – City Resident
Scott Cohen – Valley Resident
- Staff Recommendation -
Appoint Patricia Cullinan to one of the At-Large positions and consider making an appointment from the applications received by a majority vote. 8 TRAFFIC SAFETY COMMITTEE

AFFECTED COMMISSIONER
Peter Coster – Alternate

WISHES TO CONTINUE TO SERVE
POSITIONS AVAILABLE: 2 AT-LARGE
Other Applications Received: Sedra Shapiro-Nathan – City Resident Steve Caniglia – Valley Resident
John “J” Newman – Valley Resident
- Staff Recommendation -
Appoint Peter Coster to one of the At-Large positions and consider making an appointment from the applications received by a majority vote. 7 8
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