Sonoma City Council
May 1, 2024

City Council:

John Gurney, Mayor
Patricia Farrar-Rivas, Vice
Mayor
Jack Ding
Sandra Lowe
Ron Wellander

REGULAR MEETING AGENDA

OF THE SONOMA CITY COUNCIL
City Council Chambers, 177 First Street West
Wednesday, May 1, 2024
https://us06web.zoom.us/j/84876986131
6:00 PM Regular Meeting

ACCESSING PUBLIC MEETINGS
As a public service to the community, City Council meetings are held in-person, and viewable through a live webcast on the City’s CivicWeb Portal at https://sonomacity.civicweb.net/Portal/Video.aspx, City of Sonoma YouTube channel at https://www.youtube.com/channel/UChZjUrg2rNLYxTgQHhFy-Tg, and televised on Comcast Cable Channel 27. Members of the public can also view the meeting via ZOOM, at https://us06web.zoom.us/j/84876986131.

If a technical issue arises with Zoom video or the listening phone dial-in option, the City Council meeting will continue unless a Council Member is participating remotely pursuant to the provisions of Assembly Bill 2449.

To prevent public meeting interruptions by individuals making comments not pertaining to items under the City of Sonoma’s jurisdiction, public participation via Zoom will be suspended for all City Council meetings, as well as meetings of other City commissions and committees. The City will reassess the need for reinstating public participation via Zoom in the next 90 days.

Members of the public who wish to address the Council by providing public comments during the meeting may do so in-person in the Council Chambers at 177 First Street West, where the meeting is being publicly held. As an alternative, members of the public may also provide written public comment submitted via the City’s online Public Comment form at https://sonomacity.civicweb.net/Portal/CitizenEngagement.aspx or by email to:
[email protected]
In the event a Council Member participates remotely for just cause or an emergency circumstance under Assembly Bill 2449, the City will allow for public comment through the Zoom link.

In accordance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk (707) 933-2216. Notification 48 hours before the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

Be Courteous - TURN OFF your cell phones and watches while the meeting is in session.

The City Council may discuss and/or take action on any or all of the items listed on the agenda irrespective of how the items are described.

No new items will begin after 9:00pm unless a majority of the members present vote to allow the items to be heard.

Page

6:00 P.M. – REGULAR MEETING

CONVENE, CALL TO ORDER & PLEDGE OF ALLEGIANCE
ROLL CALL (Lowe, Farrar-Rivas, Wellander, Ding, Gurney)

REPORT ON CLOSED SESSION

APPROVAL OF AGENDA

1. COMMENTS FROM THE PUBLIC
At this time, members of the public may comment on any item not appearing on the agenda. It is recommended that you keep your comments to three minutes or less. Under State Law, unless otherwise permitted under the Ralph M. Brown Act, the merits of the matters presented under this item cannot be discussed or acted upon by the City Council at this time. For items appearing on the agenda, the public will be invited to make comments at the time the item comes up for Council consideration. Upon being acknowledged by the Mayor, please step to the podium and speak into the microphone. Begin by stating and spelling your name.

2. MEETING DEDICATIONS

3. COUNCILMEMBERS’ REPORTS AND COMMENTS

3.1: Committee Reports - Council Members are appointed to various boards and committees - local, county-wide and regional. Any updates from a council member will shared at this time. A list of all appointments is available on our City Website for easy reference.

4. CITY MANAGER COMMENTS AND ANNOUNCEMENTS

5. CITY ATTORNEY COMMENTS

6. PRESENTATIONS

6.1: Proclamation Recognizing the week of May 5 through 11, 2024, as Professional Municipal Clerks Week

6.2: Proclamation Declaring the Week of May 6-10, 2024 as “National Teacher Appreciation Week” and Tuesday, May 7, 2024, as “National Teacher Appreciation Day”

7. CONSENT CALENDAR – CITY COUNCIL
All items listed on the Consent Calendar are considered to be routine and will be acted upon by a single motion. There will be no separate discussion of these items unless members of the Council or staff request specific items to be removed for separate action.

7.1: Waive further reading and Authorize Introduction and/or Adoption of Ordinances by Title Only. (Standard procedural action - no backup information provided)

7.2: Receive the Minutes of the Regular Meetings of March 20, 2024, and April 3, 2024 (Monique Saviez Burns, Deputy City Clerk)

03.20.2024 Regular Meeting Minutes

04.03.2024 Regular Meeting Minutes
5 - 9

7.3: Adopt a Resolution Approving Public Works to Paint the Two City Cross Walks in Front of the Historic City Hall In Honor of Gay Pride Month in June of 2024 (Lisa Janson, Senior Management Analyst)
RECOMMENDATION: Adopt the resolution.

Agenda Report - Approving the Painting of City Cross Walks in Honor of Gay Pride Month - Pdf
10 - 17

7.4: Adopt a Resolution Approving Temporary Use of City Streets by Sonoma Valley Vintners and Growers Alliance for the Annual Lighted Tractor Parade on Saturday, November 30, 2024 (Lisa Janson, Senior Management Analyst) RECOMMENDATION: Adopt the resolution.

Agenda Report - Lighted Tractor Parade Street Use - Pdf 18 - 37

7.5: Adopt a Resolution Approving and Consenting to the Use of City Streets for the July 4th Parade on Thursday, July 4, 2024 (Lisa Janson, Senior Management Analyst)
RECOMMENDATION: Adopt the resolution.

Agenda Report - Use of Streets for July 4th Parade - Pdf 38 - 73

7.6: Adopt a Resolution to 1) Authorize the City Manager to Execute a Maintenance Service Agreement with Precision Emprise LLC dba Precision Concrete Cutting in an Amount Not to Exceed $56,500 for Repair of Sidewalk Trip Hazards and Defects; and 2) Make Finding that the Project to Repair Sidewalk Trip Hazards and Defects is Categorically Exempt under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301(c) (Mike Berger, Public Works Director)
RECOMMENDATION: Adopt the resolution.

Agenda Report - Maintenance Service Agreement - Precision Concrete Cutting - Pdf
74 - 80

8. PUBLIC HEARING

8.1: Ordinances Amending Sections of the Sonoma Municipal Code Pertaining to Appeal Time Periods and Finding this Action is Exempt from Further Environmental Review Under the General Rule in California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3) that CEQA Only Applies to Projects that Have the Potential for Causing a Significant Effect on the Environment (Kristina Tierney, Associate Planner)
RECOMMENDATION:

1. Introduce an Ordinance of the City Council of the City of Sonoma amending Section 2.32.110 (Appeal), Section 3.16.100 (Appeal), Section 5.04.150 (Appeal), Section 7.25.050 (Issuance Of License),

7.40.150 (Appeals), Section 9.56.060 (C) (Exceptions Allowed With Permit), Section 12.08.070 (Appeals), Section 12.12.080 (Appeal), Section 12.14.110 (Requirement, Variance or Decision Appeals), Section 12.20.150 (Right of Appeal), Section 13.10.080(B) (Exceptions and Application Procedures for Exceptions), Section 14.25.250 (Appeals of Decisions) of The City of Sonoma Municipal Code and finding this action is exempt from further Environmental Review Under the General Rule in California Environmental Quality Act (CEQA) Guidelines Section 15061(B)(3) that CEQA only applies to Projects that have the potential for causing a significant effect on the environment; and

2. Introduce an Ordinance of the City Council of the City of Sonoma amending Section 1.24.020 (Notice), Section 19.56.020 (Effective Date of Permits), Section 19.84.030 (Filing of Appeals), And Section

19.84.040 (Processing of Appeals) of The City of Sonoma Municipal Code and finding this action is exempt from further Environmental Review Under the General Rule in California Environmental Quality Act (CEQA) Guidelines Section 15061(B)(3) that CEQA only applies to Projects that have the potential for causing a significant effect on the environment.
81 - 94

Agenda Report - Ordinance Introduction - Appeals - Pdf

9. REGULAR CALENDAR – CITY COUNCIL
(Matters requiring discussion and/or action by the City Council)

9.1: A Resolution Setting a Public Hearing Regarding Adjustments to Rates for Solid Waste Utility Service for June 19, 2024, and Directing Staff to Provide Notice of the Hearing as Required by Law (Mike Berger, Public Works Director) RECOMMENDATION: Adopt the resolution setting a public hearing regarding adjustments to rates for solid waste utility service for June 19, 2024, and direct staff to provide notice of the public hearing.

Agenda Report - Setting Public Hearing / Approval of Notice - Pdf 95 - 108

9.2: Appointments to the Design Review & Historic Preservation Commission, Parks, Recreation & Open Space Commission, and Traffic Safety Committee (Monique Saviez Burns, Deputy City Clerk)
RECOMMENDATION: Make appointments by majority votes of the City Council.

Agenda Report - Commission Appointments - Pdf
109 - 142

10. ADJOURNMENT
I do hereby certify that a copy of the foregoing agenda was posted as legally required. Rebekah Barr, MMC, City Clerk.
*********************************************************************************************************************************** Copies of all staff reports and documents subject to disclosure that relate to any item of business referred to on the agenda are usually available for public inspection the Wednesday before each regularly scheduled meeting at City Hall, located at No. 1 The Plaza, Sonoma CA. Any documents subject to disclosure that are provided to all, or a majority of all, of the members of the City Council regarding any item on this agenda after the agenda has been distributed will be made available for inspection at the City Clerk’s office, No. 1 The Plaza, Sonoma CA during regular business hours. If you challenge the action of the City Council in court, you may be limited to raising only those issues you or someone else raised at the public hearing described on the agenda or in written correspondence delivered to the City Clerk at or prior to the public hearing.

In accordance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk (707) 933-2216. Notification 48 hours before the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

City of Sonoma's Commission and Committee Roster: Commission & Committee Roster_Updated_Sept_27_2023 Appointments to Commission/Committees: The Council may establish and make appointments to a Council committee (made up of two Council Members) with respect to any item appearing on this agenda.

Closed Session: If action is taken during a Closed Session meeting that is required to be reported out at this meeting, the Council will return to Open Session and report out immediately. However, if the Council is unable to do so due to time constraints, it will report out at the immediately following Regular Council Meeting under "REPORT ON CLOSED SESSION".

Motion for Consideration: A Council Member voting with the majority on any item appearing on this agenda may move for reconsideration of that vote provided the motion is in conformance with the rules adopted by the Council governing such motions.

City Council:

John Gurney, Mayor
Patricia Farrar-Rivas, Vice Mayor
Jack Ding
Ron Wellander
Sandra Lowe

REGULAR MEETING MINUTES

OF THE SONOMA CITY COUNCIL
City Council Chambers
177 First Street West
Wednesday, March 20, 2024
6:00 PM Regular Meeting
Regular Meeting Minutes, 3/20/2024
6:00 P.M. – REGULAR MEETING

CONVENE, CALL TO ORDER, & PLEDGE OF ALLEGIANCE
Mayor Gurney called the meeting to order at 6:00 p.m.

ROLL CALL
PRESENT: Mayor Gurney, Vice Mayor Farrar-Rivas, Council Member Wellander, and Council Member Lowe
ABSENT: Council Member Ding

REPORT ON CLOSED SESSION
Direction was provided to City Attorney Ruderman, however; there was no reportable action taken in Closed Session.

APPROVAL OF AGENDA
Motion by Council Member Lowe, seconded by Vice Mayor Farrar-Rivas, to approve the agenda as presented. Motion carried 4-0-1 with Council Member Lowe, Council Member Wellander, Vice Mayor Farrar-Rivas, and Mayor Gurney voting YES and Council Member Ding absent.

1. COMMENTS FROM THE PUBLIC
Maria Barakat, Lexie Beckhard, Tania Marsh, Celene, Student attending Sonoma Valley High School, Gary Sweeden, Patricia Cullinan, and Seth Donnelly provided public comments.

2. MEETING DEDICATIONS
None.

3. COUNCIL MEMBERS’ REPORTS AND COMMENTS
Since the last council meeting, Council Member Wellander attended a workshop meeting with the City’s water consultant. Mr. Wellander also attended the Treasure Artist Reception on March 19, honoring Victor Ferrer, which is put on by the Cultural and Fine Arts Commission each year.

Council Member Wellander appointed Sedra Nathon as his direct appointment to the Climate Action Commission.

Council Member Wellander also appointed Dana Isetta as his direct appointment to the Parks, Recreation, and Open Space Commission.

Council Member Lowe attended a Sonoma County Transportation Authority Regional Climate Protection Agency meeting on March 11, 2024. The materials Council Member Lowe highlighted during her report are available for inspection at the City Clerk’s Office.

Vice Mayor Farrar-Rivas attended a Rotary Lunch meeting with the Climate Action Commission’s Chair, David Morell, during which Mr. Morell presented the Commission’s Climate Strategy. Vice Mayor FarrarRivas also participated in a Zoom meeting with Sonoma Collaborative with regards to housing.

Mayor Gurney attended a Sonoma Tourism Improvement District meeting on March 14, 2024. Mr. Gurney also attended the Treasure Artist Reception, honoring Victor Ferrer on March 19, 2024.

4. CITY MANAGER COMMENTS AND ANNOUNCEMENTS
City Manager Guhin reported that the Chase Street Bridge is now fully open to the public. Mr. Guhin also reiterated to the community that while the city is experiencing some staffing changes, the building and planning departments are open, and staff are available to answer any questions or concerns. He also reminded everyone that the annual Alcalde celebration honoring Wayne Schake will be held at the Vintage House on March 26, 2024, starting at 6:30 p.m.

5. CITY ATTORNEY COMMENTS
None.

6. PRESENTATIONS
Item 6.1: Proclamation Honoring KSVY Radio on the Occasion of their 20th Anniversary (Rebekah Barr, MMC, City Clerk)
Agenda Item #7.2:

Regular Meeting Minutes, 3/20/2024
Item 6.2: Proclamation in Proclaiming the Week of March 19 through March 25, 2025 as National Surveyor's Week in the City of Sonoma

7. CONSENT CALENDAR – CITY COUNCIL
Motion by Council Member Lowe, seconded by Vice Mayor Farrar-Rivas, to approve the agenda as presented. Motion carried 4-0-1 with Council Member Lowe, Council Member Wellander, Vice Mayor Farrar-Rivas, and Mayor Gurney voting YES and Council Member Ding absent.

Item 7.1: Waive further reading and Authorize Introduction and/or Adoption of Ordinances by Title Only. (Standard procedural action - no backup information provided) Item 7.2: Adoption of Resolution authorizing the City Manager to Execute an Amendment to the Professional Services Agreement with 4LEAF, Inc. to Increase Building Plan Check and Inspection Services (Jennifer Gates, AICP, Community Development Director) Action: Adopted as Resolution 17-2024.

Item 7.3: Adopt a Resolution Approving and Authorizing the City Manager to Sign an Amendment to a Limited Scope Agreement for Consulting Services between Colantuono, Highsmith & Whatley, PC, City of Sonoma, and R3 Consulting Group, Inc. in an Amount of $15,000 (David Guhin, City Manager) Action: Adopted as Resolution 18-2024.

Item 7.4: Accept the Expenditure Report for the Month of February 2024 (Chuck McBride, Interim Finance Director)
Action: The expenditure report was accepted.

Item 7.5: Adopt a Resolution Approving the Execution of a Purchase Agreement for a New 2024 Ford E-450 Custom Type III Ambulance with Lifeline Emergency Vehicles and Authorizing the City Manager to Execute the Contract with Lifeline Emergency Vehicles (Chris Pegg, Public Works Operations Manager)
Action: Adopted as Resolution 19-2024.

Item 7.6: Receive the Minutes of the Regular Meeting of March 6, 2024 (Rebekah Barr, MMC, City Clerk)
Action: The minutes were accepted.

Item 7.7: Adopt a Resolution Changing the Title Only of the Existing Job Classification "Building Official" to "Chief Building Official" with No Change to the Job Description, Salary Range, or Designation of Statutory and Legal Authority (Jenny Yankovich, Assistant to City Manager)
Action: Adopted as Resolution 20-2024.

8. PUBLIC HEARING
None.

9. REGULAR CALENDAR – CITY COUNCIL
Item 9.1: City Cemeteries Action Update and Adopt a Resolution Authorizing the Creation of a New Cemeteries Manager Position and Addition to the City of Sonoma Salary Schedule at a Monthly Salary of $9,094 - $11,054 (Jenny Yankovich, Assistant to the City Manager)
Action: Adopted as Resolution 21-2024.

Public Comment: Robert Demler
Motion by Council Member Lowe, seconded by Vice Mayor Farrar-Rivas, to Adopt a Resolution Authorizing the Creation of a New Cemeteries Manager Position and Addition to the City of Sonoma Salary Schedule at a Monthly Salary of $9,094 - $11,054. Motion carried 4-0-1 with Council Member Lowe, Council Member Wellander, Vice Mayor Farrar-Rivas, and Mayor Gurney voting YES and Council Member Ding absent.

Item 9.2: Appointments to the Climate Action Commission, Cultural & Fine Arts Commission, Design Review & Historic Preservation Commission, Parks, Recreation, & Open Space Commission, Traffic Safety Committee Appointment (Rebekah Barr, MMC, City Clerk)
Action: Adopted as Resolution 21-2024.

Motion by Council Member Lowe, seconded by Council Member Wellander, to appoint Tom Conlon and Leo McCloskey to the two open At-Large positions on the Climate Action Commission. Motion carried 4- 0-1 with Council Member Lowe, Council Member Wellander, Vice Mayor Farrar-Rivas, and Mayor Gurney voting YES and Council Member Ding absent.

Motion by Council Member Lowe, seconded by Vice Mayor Farrar-Rivas, to appoint Scott Van Wagner and Meredith Knudsen to the two open At-Large positions on the Cultural and Fine Arts Commission.

Motion carried 4-0-1 with Council Member Lowe, Council Member Wellander, Vice Mayor Farrar-Rivas, and Mayor Gurney voting YES and Council Member Ding absent.

Agenda Item #7.2:

Regular Meeting Minutes, 3/20/2024
By consensus of the Council, Staff was directed to re-open the application period for the two open AtLarge positions on the Design Review and Historic Preservation Commission with the intent of bringing the item back to Council for consideration at the first meeting in May 2024.

Motion by Council Member Lowe, seconded by Vice Mayor Farrar-Rivas, to appoint Patricia Cullinan to one of the two open At-Large positions on the Parks, Recreation, and Open Space Commission and to re-open the application period for the remaining open At-Large position with the intent of bringing the item back to Council for consideration at the first meeting in May 2024. Motion carried 4-0-1 with Council Member Lowe, Council Member Wellander, Vice Mayor Farrar-Rivas, and Mayor Gurney voting YES and Council Member Ding absent.

Motion by Council Member Lowe, seconded by Vice Mayor Farrar-Rivas, to appoint Peter Coster to one of the two open At-Large positions on the Traffic Safety Committee and to re-open the application period for the remaining open At-Large position with the intent of bringing the item back to Council for consideration at the first meeting in May 2024. Motion carried 4-0-1 with Council Member Lowe, Council Member Wellander, Vice Mayor Farrar-Rivas, and Mayor Gurney voting YES and Council Member Ding absent.

10. ADJOURNMENT
Mayor Gurney adjourned the meeting at 7:41 p.m.

I HEREBY CERTIFY that the foregoing minutes were duly and regularly adopted at a regular meeting of the Sonoma City Council on the 1st of May 2024.
___________________________________
Monique Saviez, Deputy City Clerk
Agenda Item #7.2:

City Council:

John Gurney, Mayor
Patricia Farrar-Rivas, Vice Mayor
Jack Ding
Ron Wellander
Sandra Lowe

REGULAR MEETING MINUTES

OF THE SONOMA CITY COUNCIL
City Council Chambers
177 First Street West
Wednesday, April 3, 2024
6:00 PM Regular Meeting
Regular Meeting Minutes, April 3, 2024
6:00 P.M. – REGULAR MEETING

CONVENE, CALL TO ORDER, & PLEDGE OF ALLEGIANCE
Mayor Gurney called the meeting to order at 6:00 p.m.

ROLL CALL
PRESENT: Mayor Gurney, Vice Mayor Farrar-Rivas, Council Member Wellander, Council Member Lowe, and Council Member Ding

REPORT ON CLOSED SESSION
There was no Closed Session held.

APPROVAL OF AGENDA
Motion by Council Member Lowe, seconded by Vice Mayor Farrar-Rivas, to approve the agenda as presented. Motion carried unanimously.

1. COMMENTS FROM THE PUBLIC
Lexie Beckhard, Josette Brose-Eichar, Robert Demler, John Donnelly, Ariel Mehick, Maria Barakrat, Casper, Selene, Julian Mendez, Jeremy, and Seth Donnelly provided public comments.

2. MEETING DEDICATIONS
None.

3. COUNCIL MEMBERS’ REPORTS AND COMMENTS
Council Member Ding attended the Sonoma Clean Power meeting on March 7, 2024, and the Sonoma Valley Groundwater Sustainability Agency meeting on March 18, 2024. He also attended a Cal-Cities Revenue and Taxation Committee meeting.

Council Member Farrar-Rivas attended the Alcalde reception, honoring Wayne Schake, on March 26, 2024, along with fellow Council members. Ms. Farrar-Rivas took time to meet with a group of cease-fire supporters to listen to their concerns and comments. She also reported that Stacy Morales, Executive Director at the Vintage House, was chosen to be the City of Sonoma’s representative on the Aging Advisory Commission, which is part of the County of Sonoma Human Services Department.

Council Member Farrar-Rivas appointed Norma Fogelberg to the Climate Action Commission as her direct appointment.

Council Member Wellander attended a Sonoma County Homeless Coalition meeting on March 27, 2024.

Council Member Lowe attended a Local Agency Formation Commission Agency meeting today, April 3, 2024. Ms. Lowe will also be attending the opening ceremony for the Highway 116/121 Roundabout on April 4, 2024, along with Mayor Gurney. Council Member Lowe was excited to announce she will be in this year’s annual Trashion Fashion show once again.

Mayor Gurney was honored to facilitate the passing of the Alcalde ceremonial cane during the Alcalde Reception held on March 26, 2024, at the Vintage House to honor Wayne Schake.

4. CITY MANAGER COMMENTS AND ANNOUNCEMENTS
City Manager Guhin announced that the speed tables on East Napa Street have been installed, and new bike racks will be installed throughout Sonoma Plaza over the next few weeks. Mr. Guhin also provided an update regarding the 2024 preliminary budget timeline and process. He reiterated to the Council and the public that part of the 2024 goal-setting session included a review of the 2023 goals that were set.

5. CITY ATTORNEY COMMENTS
None.

6. PRESENTATIONS
Item 6.1: Proclamation Celebrating Sebastiani Theatre's 90th Anniversary Item 6.2: By Names List (BNL) Program Update - Unhoused Coordinated Entry for Sonoma Valley

7. CONSENT CALENDAR – CITY COUNCIL
Agenda Item #7.2:

Regular Meeting Minutes, April 3, 2024
Motion by Council Member Lowe, seconded by Vice Mayor Farrar-Rivas, to approve the agenda as presented. Motion carried unanimously.

Item 7.1: Waive further reading and Authorize Introduction and/or Adoption of Ordinances by Title Only. (Standard procedural action - no backup information provided) Item 7.2: Adopt a Resolution Approving the Final Map for a 15-Lot Condominium Residential Development of Nine Single Family Residences and Three Duplex Buildings (Containing Six Units), known as Hummingbird Cottages, Located at 19910 Fifth Street West (APN:
128- 061-001) (Jennifer Gates, Community Development Director) Action: Adopted as Resolution 17-2024.

Item 7.3: Adopt a Resolution Authorizing the City Manager to Execute a Professional Services Agreement with Olaunu, LLC, to Provide As-Needed Engineering and Project Management Consulting Assistance in an Amount Not to Exceed $25,000 (Mike Berger, Public Works Director)
Action: Adopted as Resolution 18-2024.

Item 7.4: Adopt a Resolution Authorizing the City Manager to Execute a Letter of Engagement with Baker Tilly US, LLP in an Amount not to Exceed $125,000 to Plan, Organize and Prepare the City's FY2024-25 Budget; Forecast City Revenues, Expenditures and Year-End Fund Balances, Provide Advice on Financial Practices, Policies and Issues, Conduct Analyses and Support Current Auditing Activities (David Guhin, City Manager) Action: The expenditure report was accepted.

8. PUBLIC HEARING
None.

9. REGULAR CALENDAR – CITY COUNCIL
None.

10. ADJOURNMENT
Mayor Gurney adjourned the meeting at 7:26 p.m.

I HEREBY CERTIFY that the foregoing minutes were duly and regularly adopted at a regular meeting of the Sonoma City Council on the 1st of May 2024.
___________________________________
Monique Saviez Burns, Deputy City Clerk
Agenda Item #7.2:

City of Sonoma
Agenda Item Summary
Meeting: City Council - 01 May 2024
Department
Administration
Staff Contact
Lisa Janson, Senior Management Analyst
Agenda Item Title
Adopt a Resolution Approving Public Works to Paint the Two City Cross Walks in Front of the Historic City Hall In Honor of Gay Pride Month in June of 2024 Summary
Mr. Gary Saperstein, the organizer of Out in the Vineyard, has submitted a request to the City to paint crosswalks in honor of Gay Pride Month and the vibrant LGBTQ community that resides in Sonoma Valley. Gay Pride Month has its roots in the Stonewall riots of June 1969 and is observed globally to celebrate LGBTQ+ rights and accomplishments. The City of Sonoma has a longstanding tradition of supporting Gay Pride Month, including the annual display of the rainbow flag in front of City Hall the month of June and the coordination of an annual kickoff event acknowledging Gay Pride Month, with this year's event scheduled for Thursday, May 30th, in front of City Hall.

City staff has thoroughly reviewed Mr. Saperstein's request and assessed potential crosswalk options around the Plaza. After careful consideration, we recommend painting the two crosswalks located at the entrance and exit of the front horseshoe of City Hall (Exhibit A) with the rainbow flag. These crosswalks are currently due for re-painting, making them ideal candidates for this temporary installation.

The proposal entails painting the designated crosswalks with the rainbow flag for the duration of June, aligning with Gay Pride Month. Following this period, in July, the crosswalks will undergo re-painting and will return to normal. It is important to note that this isn’t a unique request and other Cities are starting to adopt similar installations in honor of Gay Pride Month.

The 11-stripe rainbow flag (EXHIBIT B) is a variation of the traditional LGBTQ+ pride flag, and each stripe has its own symbolism.

Here's a breakdown of the symbolism associated with each stripe:

1. Black: Represents strength.

2. Brown: Represents diversity/inclusivity.

3. Turquoise: Represents magic/art.

4. Pink: Represents sexuality.

5. White: Represents peace.

6. Red: Represents life.

7. Orange: Represents healing.

8. Yellow: Represents sunlight.

9. Green: Represents nature.

10. Indigo: Represents serenity/harmony.

11. Violet: Represents spirit.

This version of the rainbow flag includes additional colors to further symbolize the diversity, strength, and inclusivity of the LGBTQ+ community. Each color carries its own significance, reflecting different aspects of LGBTQ+ identity and experiences.

Public Works has provided a cost estimate for the materials and staff time required for this Agenda Item #7.3:

project. The estimated cost for materials and labor is $3,485 a full cost estimate is attached (EXHIBIT C).

City staff recommends approving the request to paint the designated crosswalks with the11- stripe rainbow flag in honor of Gay Pride Month. The recommended locations are the entrance and exit of the horseshoe, and the installation period is June. Additionally, City Council is encouraged to cover the cost of the installation as outlined in the cost estimate provided by Public Works. By adopting this resolution, the City Council will demonstrate our city's dedication to celebrating LGBTQ+ pride and promoting a more inclusive community environment.

Recommended Council Action
Adopt a resolution approving Public Works to paint the two crosswalks located in the Sonoma Plaza Horseshoe, in front of the Historic Sonoma Plaza, in the 11-stripe rainbow flag in honor of Gay Pride month (June). This gesture aligns with our city's commitment to supporting diversity, inclusion, and LGBTQ+ pride.

In addition, approving the expenditures of $1,168 to come out of the Community Activities Discretionary funding. This funding will cover the material costs associated with painting the crosswalks. Furthermore, approving staff time and equipment costs of $2,317 to ensure the successful implementation of this project.

Alternative Actions
Council discretion.

Financial Impact
Each year the City of Sonoma sets aside discretionary funding per the City of Sonoma's Recreation and Community Services Program Funding and Policy Guidelines for community events and projects. FY 23/24 budget is $27,185 of which $6,000 has been spent leaving a remaining balance of $21,185.

Environmental Review Status
Environmental Impact Report
Negative Declaration
Exempt
Not Applicable
Approved/Certified
No Action Required
Action Requested
Attachments
EXHIBIT A Crosswalks_Layout
EXHIBIT B_Graphic Design of the Crosswalk Layout
EXHIBIT C_ Pride_Crosswalk_Materials_and_Labor
Resolution_Authorizing the Installation of Rainbow Striping In City Crosswalk Alignment with Council Goals:

Agenda Item #7.3:

EXHIBIT A Agenda Item #7.3:

EXHIBIT B
Graphic Design of the Crosswalk Layout
Agenda Item #7.3:

Paint Color Cost Estimate Item Cost Estimate
White $370.00 Temporary Traffic Control/Horseshoe Closure $804 Black $78.00 Surface Preparation $534
Brown $78.00 White Background Application $178
Light Blue $78.00 Layout and Masking $89
Pink $78.00 Color Bars Application $534
Red $78.00 De-Installation (Paint Black) $178
Orange $78.00
Yellow $78.00
Green $78.00
Blue $78.00
Purple $78.00
Masking Tape $18.00
Materials Total: $1,168.00 Labor and Equipment Total: $2,317 Grand Total: $3,485.00

MATERIALS LABOR & EQUIPMENT
EXHIBIT C Agenda Item #7.3:

City of Sonoma
RESOLUTION # - 2024

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SONOMA APPROVING A

TEMPORARY RAINBOW STRIPING OF THE TWO CROSSWALKS LOCATED IN THE

SONOMA PLAZA HORSESHOE IN FRONT OF CITY HALL FOR THE MONTH OF JUNE

AND THE COST ASSOCIATED WITH THE TEMPORARY INSTALLATION WHEREAS, the City of Sonoma has a history of supporting the LGBTQ+ community by annually flying the rainbow flag in front of City Hall for the month of June; and WHEREAS, the City has partnered with Mr. Saperstein, the organizer of Out in the Vineyard, on the inaugural Gay Pride kick-off event in 2023, and has plans to host the event again on May 30th 2024, in front of City Hall; and
WHEREAS, Mr. Saperstein, has submitted a request to the City to paint crosswalks in honor of Gay Pride Month and the vibrant LGBTQ community that resides in Sonoma Valley; and WHEREAS, City staff has identified the two crosswalks located in the Sonoma Plaza horseshoe in front of City Hall as needing to be repainted and candidates for the installation, and .

NOW THEREFORE BE IS RESOLVED, that the City Council of the City of Sonoma as follows:

1. The City Council approves Public Works to paint the two crosswalks located in the Sonoma Plaza Horseshoe, in front of the Historic Sonoma Plaza, in the 11-stripe rainbow flag in honor of Gay Pride month (June).

2. The City Council approves the expenditure of $1,168 to come out of the Community Activities Discretionary funding. This funding will cover the material costs associated with painting the crosswalks. And approves the City Manager to direct staff to implement the installation, understanding that staff time and equipment costs associated with the project is estimated to be $2,317.

3. Public Works will repaint the crosswalk returning it to black with white striping in early July.

PASSED AND ADOPTED, at a Regular Meeting of the City Council on this 1st day of May 2024, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
_________________________
John Gurney, Mayor
ATTEST:
__________________________
Agenda Item #7.3:

Rebekah Barr, MMC, City Clerk
Agenda Item #7.3:

Agenda Item #7.3:

City of Sonoma
Agenda Item Summary
Meeting: City Council - 01 May 2024
Department
Administration
Staff Contact
Lisa Janson, Senior Management Analyst
Agenda Item Title
Adopt a Resolution Approving Temporary Use of City Streets by Sonoma Valley Vintners and Growers Alliance for the Annual Lighted Tractor Parade on Saturday, November 30, 2024 Summary
The Sonoma Valley Vintners and Growers Alliance (SVVGA) annually coordinates the Valley of the Moon Vintage Festival, a cherished tradition dating back to 1897. Recognized as a heritage event in the City of Sonoma, the festival receives support from the city's Recreation and Community Services Program Funding and Policy Guidelines, including the waiver of special event fees.

Last year, SVVGA reintroduced the lighted evening parade, formerly known as the "Get Your Glow on Parade," now rebranded as the Lighted Tractor Parade to better reflect the celebration of the grape harvest. Decoupling the parade from the Vintage Festival, they aimed to increase participation from the farming community. The parade, held on the first Saturday in December, attracted nearly 30 entries, exceeding expectations. It followed a rolling street closure route, starting at the Veteran's east parking lot, proceeding down 1st Street East, turning onto East Napa Street, circling the Plaza, and concluding at the horseshoe.

This year, SVVGA commemorates the 200th anniversary of the first grape planting in Sonoma Valley, themed around celebrating farmers. This theme will extend to both the Valley of the Moon Vintage Festival and the Lighted Tractor Parade. The proposal includes a full parade route encircling the Plaza with street closures for 60-70 minutes, enhancing spectator safety with designated viewing areas.

The Special Events Committee, comprising representatives from Sonoma Police Department, Sonoma Valley Fire District, Public Works, Parks, and Senior Management Analyst, reviewed the Street Use Application and discussed proposed conditions with the event organizer. They support street closures for the parade, and restricting some parking only on the Plaza side to accommodate viewers.

The proposed street closure hours are as follows:
6:00PM-7:10PM: 1st Street West between Depot Park Parking Lot and Spain Street 6:00PM-6:40PM: Spain Street between 1st Street West and 1st Street East 6:00PM-6:50PM: 1st Street East between Spain and East Napa Street 6:00PM-7:00PM: East Napa Street between 1st Street East and 1st Street West 6:00PM-7:10PM: 1st Street West between West Napa Street and Depot Park Parking Lot The plan entails no-parking on the Plaza side of the parade route along Spain Street, with merchant-side parking permitted. The organizer will coordinate with Sonoma PD to ensure parked cars remain stationary during the parade. Public notices will inform residents and merchants of parking restrictions.

Agenda Item #7.4:

Recommendations are as follows:

1. Adherence to terms and conditions restricting passage of State Route 12 by Caltrans.

2. Coordination with Police Department, CHP, and Sonoma County Sheriff's Department for traffic control.

3. Provision of adequate parade monitors.

4. Sharing contact information for onsite management with relevant authorities.

5. Submission of a written request for special barricading to Public Works at least thirty days before the event.

6. Scheduling a meeting two weeks prior with Streets Supervisor, Police Department, and Special Events Manager to review plans.

7. Providing notice of the event and temporary traffic changes to affected businesses and residents thirty days in advance.

8. Compliance with City of Sonoma standard insurance requirements.

The proposed street closures and event logistics for the 2024 Lighted Tractor Parade by SVVGA are recommended for approval, subject to adherence to outlined conditions. City Council approval is required for street closures, and the applicant must obtain permits from Caltrans.

Recommended Council Action
Adopt a Resolution approving the use of City streets for Sonoma Valley Vintners and Growers Annual Lighted Tractor Parade which includes the conditions recommended by the Special Events Committee.

Alternative Actions
City Council discretion.

Financial Impact
This event and the associated cost of the street closures is included in the Recreation and Community Services Funding and Policy Guidelines and receives a fee waiver per its association with the Valley of the Moon Vintage Festival heritage event.

Environmental Review Status
Environmental Impact Report
Negative Declaration
Exempt
Not Applicable
Approved/Certified
No Action Required
Action Requested
Attachments
Lighted Tractor Parade Resolution
2024 Lighted Tractor Parade Application and Route Map
Alignment with Council Goals:

Agenda Item #7.4:

City of Sonoma
RESOLUTION # - 2024

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SONOMA APPROVING

AND CONSENTING TO THE USE OF CITY STREETS FOR THE LIGHTED TRACTOR PARADE ON SATURDAY, NOVEMBER 30, 2024
WHEREAS, Sonoma Valley Vintners and Growers Alliance has submitted an application to conduct the Lighted Tractor Parade, which will involve use of State Route 12; and WHEREAS, the Lighted Tractor Parade, scheduled for November 30, 2024, will temporarily impede and restrict the free passage of traffic on State Route 12 between Broadway and Second Street West between the hours of 6:00PM-7:00PM.

NOW THEREFORE BE IS RESOLVED, that the City Council of the City of Sonoma as follows:

1. The City Council approves and consents to the street closure associated with the proposed Lighted Tractor Parade and recommends approval of and consents to the proposed restriction of State Route 12 upon terms and conditions deemed appropriate and necessary by the State of California, Department of Transportation.

2. The approval of the street closure is subject to the following conditions and limitations:

A. Applicant shall contact the Police Department and California Highway Patrol as soon as possible to finalize traffic control plan and contract with the Sonoma County Sherriff’s Department for services as required.

B. Applicant shall provide a written request for special barricading to the Public Works Department at least thirty days prior to the event and meet with the Street Supervisor, Police Departments and Special Events Manager two weeks prior to the event.

C. Applicant shall provide notice of the event and the street closure to all businesses located on First Street East and West (between Spain and the Napa Streets, down Broadway to Patten Street and on all sides of Plaza no later than thirty days prior to the event.

D. Applicant shall comply with City of Sonoma standard insurance requirements.

BE IT FURTHER RESOLVED, that the following traffic and parking restrictions necessary to conduct the parade are hereby approved.

1. No parking on the Plaza side of the street on Spain Street between 1st Street East and 1 st Street West between 5pm until the conclusion of the parade.

2. No parking on the Merchant side of the street on East Spain Street in front of the Sonoma Barracks (from mid-block to 1st Street East) between 5PM until the conclusion of the parade.

Agenda Item #7.4:

3. Traffic will be detoured from State Route 12 at Napa Road, Leveroni Road, MacArthur Street and Andrieux Street and State Route 12 will be closed from Andrieux/Patten Street from 6:00PM until conclusion of the parade.

PASSED, RESOLVED, AND ADOPTED, at a Regular Meeting of the City of Sonoma City Council on this 1st day of May 2024, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
_________________________
John Gurney, Mayor
ATTEST:
__________________________
Rebekah Barr, MMC, City Clerk
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City of Sonoma
Agenda Item Summary
Meeting: City Council - 01 May 2024
Department
Administration
Staff Contact
Lisa Janson, Senior Management Analyst
Agenda Item Title
Adopt a Resolution Approving and Consenting to the Use of City Streets for the July 4th Parade on Thursday, July 4, 2024
Summary
Special event permit applications requiring the closure of City streets necessitate approval from the City Council, particularly when involving significant thoroughfares like SR 12.

Additionally, in the case of events involving state highways, applicants are required to obtain permission and an encroachment permit from Caltrans.

The Sonoma Volunteer Firefighters’ Association (SVFA) has submitted a request for the temporary closure of sections of East Napa Street, Broadway (Highway 12), Spain Street, First Street East, and First Street West in conjunction with the 2024 July 4th Parade, along with the closure of Spain Street in the evening for the Fireworks Show. The specific details of the requested street closures are outlined in the attached resolution.

The SVFA proposes utilizing the same parade route as in previous years, commencing at the Sonoma Veterans Building parking lot and proceeding along 1st Street East, Napa Street, 1st Street West, and Spain Street. The route concludes with the parade entries either returning to the Veterans parking lot or exiting the route at the corner of East Spain Street and 2nd Street East. Additionally, the SVFA requests the closure of West Spain Street between 2nd Street West and 5th Street West from 8 pm to 11 pm on July 4th to facilitate pedestrian access to the Vallejo Field viewing area for the Fireworks Show.

Recommendations are as follows:

1. The applicant will need to abide by the terms and conditions deemed appropriate and necessary to restrict the passage of State Route 12 by the State of California, Department of Transportation.

2. The applicant is advised to coordinate with the Police Department and California Highway Patrol to finalize the traffic control plan and secure services from the Sonoma County Sheriff’s Department as necessary.

3. Adequate parade monitors must be provided by the applicant.

4. Contact information for the onsite Parade Manager and Security Advisor must be provided to the City of Sonoma Police Department, CHP, and the Special Events Manager.

5. A written request for special barricading should be submitted to the Public Works Department at least thirty days prior to the event.

6. A meeting with the Streets Supervisor, Police Department, and Special Events Manager should be scheduled two weeks prior to the event to review finalized plans.

7. Notice of the event and temporary traffic impediments along the parade route, particularly the addition of Spain Street, must be provided to all affected businesses and residents no later than thirty days before the event.

8. Compliance with the City of Sonoma standard insurance requirements is required.

Agenda Item #7.5:

The proposed street closures and event logistics outlined by the SVFA for the 2024 July 4th Parade and Fireworks Show are recommended for approval, subject to adherence to the conditions outlined above. Approval from City Council is required for the closure of City streets, and the applicant is also reminded to obtain the necessary permissions and permits from Caltrans.

Recommended Council Action
Adopt the resolution approving the Use of City Streets application and recommending Caltrans approval.

Alternative Actions

1. Approve the request with specified modifications.

2. Deny the request.

Financial Impact
This is a City supported event. Additional costs to the City include the increase in Police services estimated at $50,676 and Public Works estimated at $17,500. Per the City’s Recreation and Community Services Policy, the City waives the special event permit fees for this heritage event as part of the annual budget process.

Environmental Review Status
Environmental Impact Report
Negative Declaration
Exempt
Not Applicable
Approved/Certified
No Action Required
Action Requested
Attachments
4th of July Resolution
2024 4th of July Street Use Application
4th of July Street Use Maps_ 2024
Alignment with Council Goals:

Agenda Item #7.5:

City of Sonoma
RESOLUTION # - 2024

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SONOMA APPROVING AND CONSENTING TO THE USE OF CITY STREETS FOR THE JULY 4th PARADE ON THURSDAY, JULY 4, 2024
WHEREAS, Sonoma Volunteer Firefighters’ Association has submitted an application to conduct the July 4th Parade, which will involve use of State Route 12; and WHEREAS, the July 4th Parade, scheduled for July 4, 2024, will temporarily impede and restrict the free passage of traffic on State Route 12 between Broadway and Second Street West.

NOW THEREFORE BE IS RESOLVED, that the City Council of the City of Sonoma as follows:

1. The City Council approves and consents to the street closure associated with the proposed July 4th Parade and recommends approval of and consents to the proposed restriction of State Route 12 upon terms and conditions deemed appropriate and necessary by the State of California, Department of Transportation.

2. The approval of the street closure is subject to the following conditions and limitations:

A. Applicant shall contact the Police Department and California Highway Patrol as soon as possible to finalize traffic control plan and contract with the Sonoma County Sherriff’s Department for services as required.

B. Applicant shall provide a written request for special barricading to the Public Works Department at least thirty days prior to the event and meet with the Street Supervisor, Police Departments and Special Events Manager two weeks prior to the event.

C. Applicant shall provide notice of the event and the street closure to all businesses located on First Street East and West (between Spain and the Sonoma Veterans Memorial Building, down Broadway to Patten Street and on all sides of Plaza no later than thirty days prior to the event with the emphasis on the addition of Spain Street to the parade route.

D. Applicant shall comply with City of Sonoma standard insurance requirements.

BE IT FURTHER RESOLVED, that the following traffic and parking restrictions necessary to conduct the parade are hereby approved.

1. No parking on Spain Street between 2nd Street East and 2nd Street West between 6am until the conclusion of the parade.

2. No parking on 1st Street East between Blue Wing Dr. and Napa Street between 6am until the conclusion of the parade.

3. No parking on 1st Street West between Depot Park and Napa Street between 6am until the conclusion of the parade.

4. No parking on Napa Street between 1st Street East and 1st Street West between 6am and noon.

Agenda Item #7.5:

5. Traffic will be detoured from State Route 12 at Napa Road, Leveroni Road, MacArthur Street and Andrieux Street and State Route 12 will be closed from Andrieux/Patten Street from 9:00 a.m. until conclusion of the parade.

PASSED AND ADOPTED, at a Regular Meeting of the City Council on this 1st day of May 2024, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
_________________________
John Gurney, Mayor
ATTEST:
__________________________
Rebekah Barr, MMC, City Clerk
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City of Sonoma
Agenda Item Summary
Meeting: City Council - 01 May 2024
Department
Administration
Staff Contact
Michael Berger, Public Works Director
Agenda Item Title
Adopt a Resolution to 1) Authorize the City Manager to Execute a Maintenance Service Agreement with Precision Emprise LLC dba Precision Concrete Cutting in an Amount Not to Exceed $56,500 for Repair of Sidewalk Trip Hazards and Defects; and 2) Make Finding that the Project to Repair Sidewalk Trip Hazards and Defects is Categorically Exempt under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301(c) Summary
The City’s sidewalk system is a vital component of the public infrastructure. Sidewalks serve as pedestrian highways and are used for transport to schools, stores, bus stops, and parks.

They are in themselves a recreational facility, used for leisurely walks and exercise runs.

Walking reduces congestion and pollution and promotes friendly neighborhoods and healthy lifestyles.

The California Streets and Highway Code 5610 et seq. and the City of Sonoma Municipal Code Chapter 12.12 require that owners of lots, or portions of lots, fronting on any portion of a public street shall maintain any sidewalk in such conditions that the sidewalk will not endanger persons or property and will not interfere with the public’s use of those areas. To help ensure the City’s sidewalks are open and accessible to all persons, the City Council adopted a Sidewalk Trip Hazard Repair Policy (Policy) at their meeting on October 21, 2013. The Policy was intended to minimize potential trip hazards caused by cracked and damaged sidewalks in a multi-phased approach. The purpose of the Policy was to establish policy and procedures to facilitate the execution of sidewalk trip hazard inspection and repairs, dependent upon available funds.

Approval of the recommended action will allow repair of sidewalk trip hazards and defects in and around Plaza Park, along W. Napa Street from 3rd Street West to 1st Street East, and Broadway from W. Napa Street to France Street. The recommended work includes 349 locations of sidewalk shaving repairs (estimated cost = $30,402) and 131 locations of patching repairs (estimated cost = $17,030). All of the repairs are completed above grade and will not impact tree roots.

Precision Emprise LLC dba Precision Concrete Cutting (PCC) has been removing sidewalk offsets from sidewalks since 1990 and performs this “saw cut” method throughout the United States and in dozens of cities in California. PCC has also been awarded six patents by the United States Patent Trademark office on their sidewalk off-set removal equipment and process. Because the work contemplated under the subject agreement is for inspection services, involves the maintenance and restoration of recurring cracks and uplifting conditions experienced in the City’s sidewalks, and is less than $60,000, the City is authorized under the Uniform Public Construction Cost Accounting Act Procedures to enter into the agreement with PCC (Contract) as a negotiated contract pursuant to California Public Contract Code Section 22032(a). PCC will be required to pay prevailing wage as stipulated in the attached Contract.

The remaining available budget will be available for cost shares with property owners, consistent with the Policy.

Agenda Item #7.6:

This sidewalk inspection and restoration work constitutes maintenance work on an existing facility (sidewalks) and is categorically exempt under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301(c).

Recommended Council Action
Adopt a Resolution to 1) authorize the City Manager to execute a Maintenance Service Agreement with Precision Emprise LLC dba Precision Concrete Cutting in an amount not to exceed $56,500 for repair of sidewalk trip hazards and defects; and 2) make finding that the project to repair sidewalk trip hazards and defects is Categorically Exempt under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301(c).

Alternative Actions
Council discretion.

Financial Impact
The City Council approved funding of $125,000 for execution of the Citywide Sidewalk Inspection & Repair Program (CIP No. T-4) in the Fiscal Year 2023-24 Capital Improvement Program budget.

Environmental Review Status
Environmental Impact Report
Negative Declaration
Exempt
Not Applicable
Approved/Certified
No Action Required
Action Requested
Attachments
Sidewalk Trip Hazard Repair Contract Award Resolution
Cost Proposal and Scope
Agenda Item #7.6:

City of Sonoma
RESOLUTION # _____ - 2024

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SONOMA AUTHORIZING THE

CITY MANAGER TO EXECUTE A MAINTENANCE SERVICE AGREEMENT WITH PRECISION EMPRISE LLC dba PRECISION CONCRETE CUTTING IN AN AMOUNT NOT TO EXCEED $56,500 FOR REPAIR OF SIDEWALK TRIP HAZARDS AND DEFECTS; AND

MAKING FINDINGS THAT THE PROJECT IS CATEGORICALLY EXEMPT UNDER THE

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO CEQA GUIDELINES SECTION 15301(c)
WHEREAS, the City Council desires that Sonoma be a safe and walkable City; and WHEREAS, the City Council adopted a Sidewalk Trip Hazard Repair Policy (Policy) at its meeting on October 21, 2013; and
WHEREAS, the City Council approved funding in the amount of $125,000 for the execution of Citywide Sidewalk Inspection & Repair Program (CIP No. T-4) in the Fiscal Year 2023-24 Capital Improvement Program budget; and
WHEREAS, the City desires to attain quality inspection and concurrent panel off-set restoration for the minor trip hazards under 1.75-inches in height and has determined that a “saw cut” method is preferred; and
WHEREAS, City staff proposes to complete repair of sidewalk defects and trip hazards in and around Plaza Park, along W. Napa Street from 3rd Street West to 1st Street East, and Broadway from W. Napa Street to France Street; and
WHEREAS, the City Council elected to become subject to the Uniform Public Construction Cost Accounting Procedures at its meeting on May 15, 2002; and WHEREAS, this sidewalk inspection and restoration work constitutes maintenance of existing, uplifted sidewalks and this work is not subject to the formal bidding procedures of the Uniform Construction Cost Accounting Procedures Act; and
WHEREAS, Precision Emprise LLC DBA Precision Concrete Cutting (PCC) has been restoring sidewalk off-sets from sidewalks since 1990, and performs this “saw cut” method throughout the United States and in dozens of cities in California; and WHEREAS, the City staff proposes to execute a Contract for Maintenance Work Recurring Sidewalk Trip Hazard Inspection and Restoration between the City of Sonoma and PCC (Contract) in an amount not to exceed $56,500; and
WHEREAS, the City is authorized under the Uniform Public Construction Cost Accounting Act Procedures to enter into the Contract as a negotiated contract because the Contract is less than $60,000, pursuant to California Public Contract Code Section 22032(a); and WHEREAS, the remaining amount budgeted for execution of the Policy will be available for cost shares with property owners for larger trip hazards, consistent with the Policy; and Agenda Item #7.6:

WHEREAS, this sidewalk inspection and restoration work constitutes maintenance work on an existing facility (sidewalks) and is categorically exempt under the California Environmental Quality Act (CEQA) pursuant to Section 15301(c).

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Sonoma hereby approves and authorizes the City Manager to execute a Maintenance Service Agreement with Precision Emprise LLC dba Precision Concrete Cutting in an amount not to exceed $56,500 for repair of sidewalk trip hazards and defects.

BE IT FURTHER RESOLVED that this sidewalk repair work constitutes maintenance work on an existing facility (sidewalks) and is categorically exempt under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301(c).

ADOPTED this 1st day of May 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________________
John Gurney, Mayor
ATTEST:
________________________________
Rebekah Barr, MMC, City Clerk
Agenda Item #7.6:

Precision Emprise, LLC | CSLB # 1032474 | 417 Harrison St, Oakland, CA 94607 | Tel 650-867-8657 | Fax 650-240-3866 | [email protected]

Date:4/25/24
PROPOSAL/SCOPE FOR “NOT TO EXCEED” AGREEMENT BETWEEN

THE CITY OF SONOMA AND PRECISION CONCRETE CUTTING (PCC)

OVERVIEW
Uneven sidewalks caused by ground settling and tree roots cause a potential hazard to pedestrians.

Displaced sidewalks cause problems for both public and private entities in the form of trip and fall liability exposure.

It is proposed that the City of Sonoma and PCC enter into an agreement whereby PCC will assess, and repair sidewalks (horizontal concrete saw cutting) as identified and requested by City staff. The price for these services shall not exceed the dollar amount and quantity defined in the “Proposal Detail” section below.

BACKGROUND INFORMATION ON PRECISION CONCRETE CUTTING
PCC has been assessing and repairing sidewalks since 1990. The company performs work throughout the United States and with dozens of cities in California.

PCC is the leader in sidewalk asset management. We specialize in assessing sidewalk infrastructure and repairing uneven sidewalks. Our unique saw-cutting method for correcting off-set sidewalk panels leaves behind ADA compliant results for a fraction of the cost of new concrete. Our clients benefit from detailed GIS maps that allow them to create a GIS database to cost effectively manage their sidewalk infrastructure.

ASSESSMENT SERVICES
PCC technicians will walk every panel in the project area and visually assess potential tripping hazards and damage. PCC will provide a GIS compatible report that list each location identified including a photo, exact location, off-set height and square foot amount for replacement locations.

PROPRIETARY MOBILE PHONE SOFTWARE
PCC has developed proprietary mobile software useable across multiple platforms (Android, iPhone, iPad, Smart Phone, etc.)
• Provides GPS Coordinates – Integrates with GIS systems • Mapping – Provides detailed location data plotted with Google Maps • Detailed Reporting – Provides specific and detailed data on measurements for every trip hazard • Addresses – The software gives the address and longitude / latitude of each trip hazard location • Additional Data - Records other data, e.g. spalling, cracks, replacements or other data you need • Sidewalk Asset Management – PCC offers complete sidewalk asset management

PROPRIETARY AND PATENTED REPAIR METHOD
To Date, PCC has been awarded 8 patents by the US Patent and Trademark Office on our trip hazard removal equipment and process. The following is each patent description and number where they can be reviewed on the US Patent office web site – www.uspto.gov Exhibit A
Agenda Item #7.6:

Precision Emprise, LLC | CSLB # 1032474 | 417 Harrison St, Oakland, CA 94607 | Tel 650-867-8657 | Fax 650-240-3866 | [email protected]

6,827,074 - Hub and blade combination patent
6,896,604 - Dust hood patent
7,000,606 - Cutting apparatus and broadening patent
7,143,760 - Method patent
7,201,644 - Variations and broadening patent
7,402,095 - Extended methods patent
9,759,559 - Stand up measuring gauge digitized readout
9,494,407 - Stand up measuring gauge
116,285,96 - Concrete cutting dust abatement systems and methods

PROPOSAL DETAILS
Contract amount: Total charge for services rendered shall not exceed $56,500 Billing Units: Services are billed in “Inch Feet”. An inch foot is calculated by measuring the average height of the sidewalk off-set and multiplying this average by the length of the cut. Example: A sidewalk off-set on a 4- foot wide sidewalk that consists of a 0.5” rise on one side, and tapers down to a zero rise on the other is calculated as follows:

0.5” +0” x 4ft = 1 inch-foot
2 Unit Price for sidewalk shaving: 45.95 per inch-foot.

Unit Price for Patching: $130 per location (Includes, cleaning, wire brushing, removing loose/spalled concrete and patching)
Streets with Sidewalks to be repaired: W Napa, Broadway and Square. Map below.

Shaving Repairs Patching Repairs
Agenda Item #7.6:

Precision Emprise, LLC | CSLB # 1032474 | 417 Harrison St, Oakland, CA 94607 | Tel 650-867-8657 | Fax 650-240-3866 | [email protected]

PROJECT ESTIMATED QUANTITIES:
349 Locations with Shaving Repairs Estimated Cost = $39,402 131 Locations with Patching Repairs Estimated Cost = $17,030 Not to Exceed = $56,500
Agenda Item #7.6:

City of Sonoma
Agenda Item Summary
Meeting: City Council - 01 May 2024
Department
Planning and Community Services
Staff Contact
Kristina Tierney, Associate Planner
Agenda Item Title
Introduce Two Ordinance Amending Sections of the Sonoma Municipal Code Pertaining to Appeal Time Periods and Finding this Action is Exempt from Further Environmental Review under the General Rule in California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3) that CEQA only Applies to Projects that Have the Potential for Causing a Significant Effect on the Environment
Summary
On April 20, 2022, the City Council of the City of Sonoma adopted an ordinance amending the Sonoma Municipal Code Chapter 19.84 (Appeals) to address appeal deadlines falling on a day City Hall was closed for business by changing the standard from 15 calendar days to 8 business days. This change created an inconsistency with Sonoma Municipal Code Chapter 1.24 (Appeals before the City) and identified the need for a consistent appeals timeline. The proposed amendment would correct this inconsistency and improve clarity for applicants, neighbors, city staff, and City Council. Staff is proposing modifying the 15 calendar and 8 business days to 10 calendar days. To address when City Hall is closed a new sentence is proposed stating “The deadline to file a notice of appeal extends to the next business day when the tenth calendar day falls on a day when City Hall is closed to the public.” To accomplish this goal, City Council is being presented with two ordinances. The amendments have been split into two ordinances as changes to Title 19 (Integrated Development Regulations and Guidelines) require a recommendation from the Planning Commission for proposed zoning code changes. The Planning Commission reviewed the proposed changes to Section 19.56.020 (Effective Date of Permits), Section 19.84.030 (Filing of Appeals), and Section 19.84.040 (Processing of Appeals) on March 21, 2024, and unanimously recommended that the City Council introduce the Ordinance as presented. The second ordinance contains multiple sections of the Municipal Code to be amended to reflect the proposed timeline and reference Sonoma Municipal Code Chapter 1.24.

The proposed ordinances are currently before the City Council for introduction of the ordinance and would return on May 15, 2024, for adoption. The ordinance would be in effect 30 days after adoption.

Recommended Council Action

1. Introduce an Ordinance of the City Council of the City of Sonoma amending Section

2.32.110 (Appeal), Section 3.16.100 (Appeal), Section 5.04.150 (Appeal), Section

7.25.050 (Issuance Of License), 7.40.150 (Appeals), Section 9.56.060 (C) (Exceptions Allowed With Permit), Section 12.08.070 (Appeals), Section 12.12.080 (Appeal), Section 12.14.110 (Requirement, Variance or Decision Appeals), Section 12.20.150 (Right of Appeal), Section 13.10.080(B) (Exceptions and Application Procedures for Exceptions), Section 14.25.250 (Appeals of Decisions) of The City of Sonoma Municipal Code and finding this action is exempt from further Environmental Review Under the General Rule in California Environmental Quality Act (CEQA) Guidelines Agenda Item #8.1:

Section 15061(B)(3) that CEQA only applies to Projects that have the potential for causing a significant effect on the environment; and

2. Introduce an Ordinance of the City Council of the City of Sonoma amending Section

1.24.020 (Notice), Section 19.56.020 (Effective Date of Permits), Section 19.84.030 (Filing of Appeals), And Section 19.84.040 (Processing of Appeals) of The City of Sonoma Municipal Code and finding this action is exempt from further Environmental Review Under the General Rule in California Environmental Quality Act (CEQA) Guidelines Section 15061(B)(3) that CEQA only applies to Projects that have the potential for causing a significant effect on the environment.

Alternative Actions
Council discretion
Financial Impact
None.

Environmental Review Status
Environmental Impact Report
Negative Declaration
Exempt
Not Applicable
Approved/Certified
No Action Required
Action Requested
Attachments
Draft CC Ordinance Appeals
Draft Ordinance PC Appeals
Agenda Item #8.1:

CITY OF SONOMA
ORDINANCE NO.

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SONOMA
AMENDING SECTION 2.32.110 (APPEAL), SECTION 3.16.100 (APPEAL), SECTION 5.04.150 (APPEAL), SECTION 7.25.050 (ISSUANCE OF LICENSE), 7.40.150 (APPEALS), SECTION 9.56.060 (C) (EXCEPTIONS ALLOWED WITH PERMIT), SECTION 12.08.070 (APPEALS), SECTION

12.12.080 (APPEAL), SECTION 12.14.110 (REQUIREMENT, VARIANCE OR DECISION APPEALS), SECTION 12.20.150 (RIGHT OF APPEAL), SECTION 13.10.080(B) (EXCEPTIONS AND APPLICATION PROCEDURES FOR EXCEPTIONS), SECTION 14.25.250 (APPEALS OF DECISIONS) OF

THE CITY OF SONOMA MUNICIPAL CODE AND FINDING THIS ACTION

IS EXEMPT FROM FURTHER ENVIRONMENTAL REVIEW UNDER THE

GENERAL RULE IN CALIFORNIA ENVIRONMENTAL QUALITY ACT
(CEQA) GUIDELINES SECTION 15061(B)(3) THAT CEQA ONLY APPLIES

TO PROJECTS THAT HAVE THE POTENTIAL FOR CAUSING A
SIGNIFICANT EFFECT ON THE ENVIRONMENT.

WHEREAS, on April 20, 2022 the City Council of the City of Sonoma adopted an ordinance amending the Sonoma Municipal Code Chapter 19.84 (Appeals) to address appeal deadlines falling on a day City Hall was closed for business by changing the standard from 15 calendar days to 9 business days; and
WHEREAS, this change created an inconsistency with Sonoma Municipal Code Chapter

1.24 (Appeals before the City) and identified the need for a consistent appeals timeline; and WHEREAS, the City desires to adjust the local appeal timelines to be 10 calendar days and considered public testimony and made a recommendation to the City Council to approve a draft Ordinance; and
WHEREAS, the City Council conducted a noticed public hearing on May 1, 2024, for the purpose of considering the proposed amendments to the Ordinance; and WHEREAS, the City Council has duly considered all testimony presented at the public hearings, and the evaluation and recommendations from staff; and WHEREAS, the proposed amendments to the Sonoma Municipal Code set forth hereinbelow are consistent with state law.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SONOMA DOES ORDAIN AS FOLLOWS:

SECTION 1: The recitals above are each incorporated by reference and adopted as findings by the City Council.

SECTION 2: The following sections of the Sonoma Municipal Code are hereby amended to read as follows (strikeout is used to denote existing text being deleted; underline is used to denote new text being added):

Agenda Item #8.1:

A. Section 2.32.110 (Appeal) of Chapter 2.32 (Public Cemeteries) is amended as follows:

2.32.110 Appeal.

Any party aggrieved by the action of the city manager or his/her designee, in any matter affecting the cemeteries or use thereof, may appeal in writing from the decision or act complained of. within 10 days after the decision has been rendered or the act performed. All appeals shall follow the procedures as established in SMC Chapter 1.24. , as follows:
the appeal shall be made to the city council which shall set a date for public hearing thereon and render a decision thereon within 60 days after the filing of the appeal.

B. Section 3.16.100 (Appeal) of Chapter 3.16 (Transient Occupancy Tax) is amended as follows:

3.16.100 Appeal.

Any operator aggrieved by any decision of the tax administrator with respect to the amount of such tax, interest and penalties, if any, may appeal to the city council by filing a notice of appeal with the city clerk. All appeals shall follow the procedures as established in SMC Chapter 1.24.

For purposes of calculating the appeal deadline under SMC Chapter 1.24, the date of decision is the date of within 15 days of the serving or mailing of the determination of tax due. The city council shall fix the time and place for hearing such appeal, and the city clerk shall give notice in writing to such operator at his last known place of address. The findings of the city council shall be final and conclusive and shall be served upon the appellant in the manner prescribed above for service of notice of hearing. Any amount found to be due shall be immediately due and payable upon the service of notice.

C. Section 5.04.150 (Appeal) of Chapter 5.04 (General Provisions) is amended as follows:

5.04.150 Appeal.

Any person aggrieved by any decision of the collector with respect to the issuance or refusal to issue such license may appeal to the council. All appeals shall follow the procedures as established in SMC Chapter 1.24. For purposes of calculating the appeal deadline under SMC Chapter 1.24, the date of decision is the date of by filing a notice of appeal with the clerk of the council within 15 days after receipt of written notice from the collector. The council shall thereupon fix a time and place for hearing such appeal. The clerk of the council shall give notice to such person of the time and place of hearing by serving it personally or by depositing it in the United States Post Office at Sonoma, California, postage prepaid, addressed to such person at Agenda Item #8.1:

his last known address. The council shall have authority to determine all questions raised on such appeal. No such determination shall conflict with any substantive provision of Chapters 5.04 and 5.08 SMC.

D. Section 7.25.050 (Issuance of license) of Chapter 7.25 (Regulating the Manner of Sale of Tobacco Products) is amended as follows:

7.25.050 Issuance of license.

A. Bases for Denial. Upon the receipt of a complete application for a tobacco retailer’s license and the license fee required by this chapter, the department shall issue a license unless substantial evidence demonstrates that one or more of the following bases for denial exists:

1. The information presented in the application is inaccurate or false. Intentionally supplying inaccurate or false information shall be a violation of this chapter.

2. The application seeks authorization for tobacco retailing at a location for which this chapter prohibits issuance of tobacco retailer licenses. However, this subsection shall not constitute a basis for denial of a license if the applicant provides the city with documentation demonstrating by clear and convincing evidence that the applicant has acquired or is acquiring the location or business in an arm’s length transaction.

3. The application seeks authorization for tobacco retailing for a proprietor to whom this chapter prohibits a license to be issued.

4. The application seeks authorization for tobacco retailing at a location other than the one listed in SMC 7.25.030, that is unlawful pursuant to this code, including without limitation zoning ordinance and building code, or that is unlawful pursuant to any other law.

B. Appeal of Denial. Subject to SMC 7.25.110(C), a decision of the department to deny a license is appealable to the city council. All appeals shall follow the procedures as established in SMC Chapter 1.24. and any appeal must be filed in writing with the city clerk within 15 days of the department’s denial of the issuance of the license and the applicable appeal fee must be paid.

E. Section 7.40.150 (Appeals) of Chapter 7.40 (Permits for Motion Picture and Television Production) is amended as follows:

Agenda Item #8.1:

7.40.150 Appeals.

The permit applicant may appeal a permit denial, permit condition, or permit revocation or refusal to waive a deadline under this chapter by filing an appeal within five days of the date of the city manager’s decision with the city clerk. All appeals shall follow the procedures as established in SMC Chapter 1.24. The appeal shall be heard by the city council at its next regular meeting.

F. Section 9.56.060 (C) (Exceptions allowed with permit) of Chapter 9.56 (Noise) is amended as follows:

C. Any person aggrieved with the decision of the city planner or his designee may appeal to the city council. All appeals shall follow the procedures as established in SMC Chapter 1.24., by writing filed with the city clerk within 10 business days after the date of such decision, however, such appeal shall not stay the effective date of the permit.

G. Section 12.08.070 (Appeals) of Chapter 12.08 (Tree Ordinance) is amended as follows:

12.08.070 Appeals.

Any decision made by the public works director or tree committee under the provisions of this chapter may be appealed to the city council by any interested person. All appeals shall follow the procedures as established in SMC Chapter 1.24. The appeal must be filed in writing with the city clerk within 10 days of the decision. The written appeal shall state all facts and each ground upon which the appeal is based and shall be signed by the applicant. The city council shall hold a noticed public hearing before making a decision on the appeal.

H. Section 12.12.080 (Appeal) of Chapter 12.12 (Sidewalk and Driveway Construction) is amended as follows:

12.12.080 Appeal.

All appeals shall follow the procedures as established in SMC Chapter 1.24. Appeal may be made from any decision, determination or imposition of conditions. All appeals shall follow the procedures as established in SMC Chapter 1.24. by filing a notice thereof in writing with the city manager within 10 days after such decision or determination or imposition of conditions is Agenda Item #8.1:

made. Such notice shall set forth the matter or matters complained of and the ground upon which the landowner deems himself aggrieved.

The city manager shall report the filing of such notice to the planning commission and the director of public works.

The city manager, following the filing of the appeal, shall set same for hearing at the next regular meeting of the city council; provided at least 10 days’ notice thereof is given to appellant, and such hearing may be continued, for good cause, by order of the city council. Upon the hearing of the appeal, the city council may overrule or modify the decision, determination or conditions imposed, and enter any such order or orders as are in harmony with the spirit and purpose of this chapter, and such disposition of the appeal shall be final.

I. Section 12.14.110 (Requirement, variance or decision appeals) of Chapter 12.14 (Public Improvements Construction) is amended as follows:

12.14.110 Requirement, variance or decision appeals.

An applicant requesting a building permit who is aggrieved by the requirements of this chapter shall have the right of appeal to the city council. All appeals shall follow the procedures as established in SMC Chapter 1.24. , provided written notice of the appeal is filed with the city clerk stating the basis for the appeal or grounds for the variance within 15 days of the decision.

J. Section 12.20.150 (Right of appeal) of Chapter 12.20 (Encroachments) is amended as follows:

12.20.150 Right of appeal.

Any person aggrieved by the action of any administrative official of the city acting under this chapter may appeal the decision to the city council. All appeals shall follow the procedures as established in SMC Chapter 1.24. The aggrieved person shall file notice of appeal in writing with the city clerk within seven days after final action of the administrative official whose action is being appealed. The city council may affirm, modify or reverse the action of the administrative official from whom the appeal is taken.

K. Section 13.10.080(B) (Exceptions and application procedures for exceptions) of Chapter

13.10 (Water Shortage and Conservation Plan) is amended as follows:

Agenda Item #8.1:

B. The decision of the city manager may be appealed to the council. All appeals shall follow the procedures as established in SMC Chapter 1.24. by submitting a written appeal to the city clerk within 15 calendar days of the date the decision is served upon the applicant along with a copy of this chapter. Upon granting any appeal, the council may impose any conditions it determines to be just and proper. Exceptions granted by the council shall be prepared in writing and the council may require the exception be recorded at the applicant’s expense.

L. Section 14.25.250 (Appeals of decisions) of Chapter 14.25 (Floodplain Management Regulations) shall be amended as follows:

14.25.250 Appeals of decisions.

When it is alleged that there is an error in any decision or determination made by the floodplain administrator in the interpretation or enforcement of these regulations, such decision or determination may be appealed to the city council pursuant to the requirements contained in SMC Chapter 1.24. Appeals setting forth the reasons of the appeal shall be made in writing, on a form provided by the city clerk, and filed within 15 calendar days of the date the floodplain administrator’s decision, notice or order (oral or written) that is properly served, together with any applicable fees pursuant to the fee schedule adopted by the city council.

SECTION 3. CEQA
This Ordinance has been assessed in accordance with the authority and criteria contained in the California Environmental Quality Act (CEQA), the State CEQA Guidelines, and the environmental regulations of the city. City Planning Staff has determined that the adoption and implementation of the Ordinance is exempt from further environmental review under the general rule in California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3) that CEQA only applies to projects that have the potential for causing a significant effect on the environment. As a series of text amendments and additions without any physical project being approved, it can be seen with certainty that there is no possibility that the ordinance will have a significant effect on the environment. The proposed ordinance amendments are therefore exempt from the provisions of CEQA because it does not involve a commitment to any specific project that may result in a potentially significant physical impact on the environment. The City Council concurs in these findings and adopts them as its own. The City Council, therefore, directs that a Notice of Exemption be filed with the County Clerk of the County of Sonoma in accordance with CEQA Guidelines.

SECTION 4. Severability.

If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance for any reason is held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance.

The City Council hereby declares that it would have adopted this Ordinance, and each section, Agenda Item #8.1:

subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared invalid or unconstitutional.

SECTION 5. Effective Date.

This ordinance shall take effect thirty (30) days after passage thereof.

SECTION 6. Publication.

This ordinance shall be published in accordance with the provisions of Government Code section 36933, subdivision (c)(1).

SECTION 7. This Ordinance Prevails Where There is Conflict.

To the extent that this Ordinance conflicts with any other provision in the Sonoma Municipal Code or city ordinance (urgency or otherwise), policy or regulation, this Ordinance will control.

APPROVED:
__________________________
John Gurney, Mayor
ATTEST: _________________________
Rebekah Barr, City Clerk
* * * * * *
I HEREBY CERTIFY the foregoing ordinance was duly adopted at a Regular Meeting of the City Council of the City of Sonoma held on the _________________, 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Agenda Item #8.1:

CITY OF SONOMA
ORDINANCE NO.

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SONOMA AMENDING SECTION 1.24.020 (NOTICE), SECTION 19.56.020 (EFFECTIVE DATE OF PERMITS), SECTION 19.84.030 (FILING OF APPEALS), AND SECTION 19.84.040 (PROCESSING

OF APPEALS) OF THE CITY OF SONOMA MUNICIPAL CODE AND FINDING THIS

ACTION IS EXEMPT FROM FURTHER ENVIRONMENTAL REVIEW UNDER THE

GENERAL RULE IN CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) GUIDELINES SECTION 15061(B)(3) THAT CEQA ONLY APPLIES TO PROJECTS

THAT HAVE THE POTENTIAL FOR CAUSING A SIGNIFICANT EFFECT ON THE ENVIRONMENT.

WHEREAS, on April 20, 2022 the City Council of the City of Sonoma adopted an ordinance amending the Sonoma Municipal Code Chapter 19.84 (Appeals) to address appeal deadlines falling on a day City Hall was closed for business by changing the standard from 15 calendar days to 8 business days; and
WHEREAS, this change created an inconsistency with Sonoma Municipal Code Chapter

1.24 (Appeals before the City) and identified the need for a consistent appeals timeline; and WHEREAS, on March 21, 2024, the Planning Commission conducted a duly noticed public hearing to discuss and consider proposed amendments to adjust the local appeal timelines to be 10 calendar days and considered public testimony and made a recommendation to the City Council to approve a draft Ordinance; and
WHEREAS, the City Council conducted a noticed public hearing on May 1, 2024, for the purpose of considering the proposed amendments to the Ordinance; and WHEREAS, the City Council has duly considered all testimony presented at the public hearings, and the evaluation and recommendations from staff; and WHEREAS, the proposed amendments to the Sonoma Municipal Code set forth hereinbelow are consistent with state law.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SONOMA DOES ORDAIN AS FOLLOWS:

SECTION 1: The recitals above are each incorporated by reference and adopted as findings by the City Council.

SECTION 2: The following sections of the Sonoma Municipal Code are hereby amended to read as follows (strikeout is used to denote existing text being deleted; underline is used to denote new text being added):

A. Section 1.24.020 (Notice) of Chapter 1.24 (Appeals before the City) is amended as follows:

Agenda Item #8.1:

1.24.020 Filing notice of appealNotice.

All appeals shall be initiated by filing with the city clerk a written notice of appeal on a form provided by the city clerk by 5:00 p.m. on the tenth calendar day following the date of the decision being challenged. The deadline to file a notice of appeal extends to the next business day when the tenth calendar day falls on a day when City Hall is closed to the public. At the time of filing the appeal, the appellant shall pay the designated appeal fee, established by resolution of the city council. 15 days of the date of the decision, together with any applicable fees as determined by council resolution.

B. Section 19.56.020 (Effective date of permits) of Chapter 19.56 (Permit Implementation, Time Limits, Extensions) is amended as follows:

19.56.020 Effective date of permits.

The approval of a planning permit shall become effective on the eleventh calendar ninth business day following the date of application approval by the appropriate review authority, where no appeal of the review authority’s action has been filed in compliance with Chapter 19.84 SMC, Appeals. The effective date extends to the next business day when the eleventh calendar day falls on a day when City Hall is closed to the public.

C. Section 19.84.030(A) and (B) (Filing of appeals) of Chapter 19.84 (Appeals) is amended as follows:

19.84.030 Filing of appeals.

A. Eligibility. An appeal may be filed by:

1. Any person affected by an administrative determination or action by the city planner, as described in SMC 19.84.020(A); or

2. In the case of a land use permit or hearing decision described in SMC 19.84.020(B), by anyone who, in person or through a representative, appeared at a public hearing in connection with the decision being appealed, or who otherwise informed the city in writing of the nature of their concerns before the hearing.

3. Except as otherwise provided by law or ordinance of this city, any member of the city council may, at his/her discretion, appeal any final decision of any city commission board or official, to the city council. If an appeal is made by a council member, there shall be a presumption applied that the reason for the appeal is because the appealed decision or interpretation has significant and material effects on the quality of life within the city of Sonoma. No inference of bias shall be made because of the appeal and no other reason need be stated by the council person in his/her notice of appeal.

Appeals made according to this subsection shall not be subject to any fees.

B. Timing and Form of Appeal. All appeals shall be filed within the time period and according to the requirements in SMC 1.24.020 and 1.24.040. All appeals shall be submitted in writing on a city application form, and shall specifically state the pertinent facts of the case and the basis for Agenda Item #8.1:

the appeal. Appeals shall be filed in the office of the city clerk within eight business days following the final date of the determination or action being appealed.

D. Section 19.84.040 (Processing of appeals) of Chapter 19.84 (Appeals) is amended as follows:

19.84.040 Processing of appeals.

A. Scheduling of Hearing. After an appeal has been received in compliance with the procedures listed in SMC 1.24.020, 1.24.040, and 19.84.030(C)19.84.030(B), Timing and Form of Appeal, the appeal shall be transmitted to the community development director city planner who shall place the item on the next available commission agenda, or the city clerk shall schedule the matter for the next available council agenda, as applicable to the appeal.

B. Report. After the appeal hearing has been scheduled, the community development director city planner shall prepare a report on the matter, and forward the report to the appropriate appeal body.

C. Reserved. Joining an Appeal. Only those persons who file an appeal within the eightbusiness-day appeal period in compliance with SMC Chapter 1.24 and SMC 19.84.030(A), Eligibility, shall be considered the appellants of the subject permit. Any person who wishes to join an appeal shall follow the same procedures for an appellant in compliance with subsection (A) of this section. No person shall be allowed to join an appeal after the end of the eight-business-day appeal period.

D. Action and Findings.

1. General Procedure. The appeal body shall conduct a public hearing in compliance with SMC Chapter 19.88, Public Hearings. At the hearing, the appeal body may consider any issue involving the matter that is the subject of the appeal, in addition to the specific grounds for the appeal.
a. The appeal body may affirm, affirm in part, or reverse the action, decision, or determination that is the subject of the appeal, based upon findings of fact about the particular case. The findings shall identify the reasons for the action on the appeal and verify the compliance or noncompliance of the subject of the appeal with the provisions of this development code. b. When reviewing a decision on a land use permit, the appeal body may adopt additional conditions of approval that may address other issues or concerns than the subject of the appeal.

2. Appeals to the City Council.
a. By an Appellant. A decision by a commission may be appealed to the city council as provided by SMC 19.84.030, Filing of appeals.
b. Council’s Decision Is Final. The decision of the council on an appeal shall be final.

Agenda Item #8.1:

c. Tie Vote. A tie vote by the city council with regard to an appeal shall result in the affirmation of the decision of the body whose decision was appealed.

E. Effective Date of Appeal Decision. A decision by the commission is effective on the eleventh calendar ninth business day after the decision, when no appeal to the decision has been filed with the council. The effective date extends to the following business day when the eleventh calendar day falls on a day when City Hall is closed to the public. A decision by the council is effective as of the date of the decision. A final decision by the city council with regard to an appeal shall take the form of a resolution.

SECTION 2. Findings for Development Code Amendments.

Pursuant to Section 19.86.070(B) of the Sonoma Municipal Code, the proposed amendments of the development code under this ordinance:

A. Are consistent with the goals, policies, and actions of the General Plan.

B. Would not be detrimental to the public interest, health, safety, convenience, or welfare of the city for the reasons described in the recitals above; C. Comply with the provisions of the California Environmental Quality Act (CEQA) as described in Section 3 below; and
D. Are internally consistent with other applicable provisions of the Sonoma Municipal Code because the amendment would remove internal inconsistencies in the Municipal Code and improve clarity on the appeal process for staff, applicants, and residents.

SECTION 3. CEQA
This Ordinance has been assessed in accordance with the authority and criteria contained in the California Environmental Quality Act (CEQA), the State CEQA Guidelines, and the environmental regulations of the city. City Planning Staff has determined that the adoption and implementation of the Ordinance is exempt from further environmental review under the general rule in California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3) that CEQA only applies to projects that have the potential for causing a significant effect on the environment. As a series of text amendments and additions without any physical project being approved, it can be seen with certainty that there is no possibility that the ordinance will have a significant effect on the environment. The proposed ordinance amendments are therefore exempt from the provisions of CEQA because it does not involve a commitment to any specific project that may result in a potentially significant physical impact on the environment. The City Council concurs in these findings and adopts them as its own. The City Council, therefore, directs that a Notice of Exemption be filed with the County Clerk of the County of Sonoma in accordance with CEQA Guidelines.

SECTION 4. Severability.

If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance for any reason is held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance.

The City Council hereby declares that it would have adopted this Ordinance, and each section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that Agenda Item #8.1:

any one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared invalid or unconstitutional.

SECTION 5. Effective Date.

This ordinance shall take effect thirty (30) days after passage thereof.

SECTION 6. Publication.

This ordinance shall be published in accordance with the provisions of Government Code section 36933, subdivision (c)(1).

SECTION 7. This Ordinance Prevails Where There is Conflict.

To the extent that this Ordinance conflicts with any other provision in the Sonoma Municipal Code or city ordinance (urgency or otherwise), policy or regulation, this Ordinance will control.

APPROVED:
__________________________
John Gurney, Mayor
ATTEST: _________________________
Rebekah Barr, City Clerk
* * * * * *
I HEREBY CERTIFY the foregoing ordinance was duly adopted at a Regular Meeting of the City Council of the City of Sonoma held on the _________________, 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Agenda Item #8.1:

City of Sonoma
Agenda Item Summary
Meeting: City Council - 01 May 2024
Department
Administration
Staff Contact
Mike Berger, Public Works Director
Agenda Item Title
A Resolution Setting a Public Hearing Regarding Adjustments to Rates for Solid Waste Utility Service for June 19, 2024, and Directing Staff to Provide Notice of the Hearing as Required by Law
Summary
The City of Sonoma contracts for the provision of solid waste collection as well as recycling, composting and disposal services, which together comprise critically necessary health, safety, and environmental utility. The City has contracted with Sonoma Garbage Company (SGC) for these services since 1994 via an agreement that has been amended nine times, most recently in 2021. The agreement term is currently set to expire on May 31, 2027.

Senate Bill (SB) 1383 is State of California legislation approved in 2016 that requires a reduction in organic waste (food waste, green waste, paper products, etc.) disposed in landfills by 75%, and increase edible food recovery by 20% by 2025. Local municipalities including the City are responsible for achieving these targets by requiring mandatory recycling and organic collection, requiring color and labeling changes for carts and bins, purchase and use of compost and mulch, as well as outreach, reporting, contamination monitoring, inspections, and enforcement.

The current agreement with SGC was entered into many years before SB 1383 regulations were drafted and took effect, meaning that the current agreement does not provide all services the City needs to meet the requirements of SB 1383.

In 2023, the City and SGC entered into negotiations for a new agreement to include new programs and services to achieve compliance with the requirements of SB 1383, secure important updates to SGC’s operations, extend provision of solid waste services past May 31, 2027, and adjust SGC’s compensation paid via City-authorized solid waste utility rates to cover the new costs associated with the above. City staff, with the help of R3 Consulting Group, Inc. (R3), completed negotiations of the terms and conditions of a new Solid Waste Collection Services Agreement (Agreement) with SGC in March 2024. The City, with R3’s assistance, also negotiated adjustments to solid waste utility rates effective July 1, 2024, which are the primary subject requiring action by the City Council at this time. The language of the new Agreement is still being finalized and will be made available for review by the City Council in advance of the June 19, 2024, public hearing for adjustments to solid waste rates.

The new Agreement between the City and SGC will provide new and enhanced solid waste collection services and programs benefiting the Sonoma community. These are summarized below and with further details included as Attachment 1. 10-Year Agreement Term Through June 30, 2024
The term length of the new Agreement is 10-years from July 1, 2024 (superseding the remaining term of the existing agreement) through June 30, 2034. 10-years is the standard minimum Agenda Item #9.1:

industry term length for such agreements, primarily because that is the capital investment lifetime of solid waste collection equipment.

The new Agreement secures solid waste utility services in the City for more than seven years beyond the existing termination date. Though the existing term does not end until May 31, 2027, the City’s needs for programs and services to meet the requirements of SB 1383 are immediate.

Furthermore, because transitions in solid waste service providers can take up to two years to complete, if the City were not to approve the new Agreement with SGC, it would need to immediately (in fiscal year 2024-25) being making alternative arrangements for securing future solid waste collection utility services.

New Programs and Services for SB 1383 Compliance
SGC has agreed to provide several important services for the City to achieve compliance with SB 1383, including:

1. New Containers/Lids and Labeling - SGC will replace all trash and recycling carts with appropriate color and labeling requirements early in the agreement term. SGC will retrofit all other containers with SB 1383 compliant outreach and education labels.

2. Recycled Organic Waste Product Procurement and Delivery - SGC will provide up to 100 cubic yards per year of compost available at no cost to residents via “compost giveaways” four times per year.

3. Contamination Monitoring - SGC will perform route reviews to visually assess container contamination cost-effectively using technology to determine levels of contamination necessary for reporting to the City and for education, outreach, and behavior feedback and adjustments to customers.

4. Reporting and Data Tracking - SGC will provide reporting of: type of organic waste collection service(s) provided to generators; results of waste evaluations performed to minimize contamination and the number of resulting targeted route reviews; and the total number of generators that receive each type of organic waste collection service provided.

Updates to Sonoma Garbage Company Operations
SGC and the City negotiated several important updates to SGC’s operations which were necessary for continued and sustainable provision of quality solid waste utility services in the future, including:

1. Vehicle Upgrades and Transition to Zero-Emission Vehicles - SGC’s vehicles in the City are old, have high maintenance needs, and are due for replacement. SGC will also be implementing an electric support vehicle early in the new Agreement term.

2. Zero Waste Coordinator and Public Education (Starting January 1, 2025) - SGC will provide a full-time Zero Waste Coordinator staffing to the City to address a variety of important recycling, composting, outreach, education, State compliance reporting, and other functions. SGC will also provide new and enhanced customer education on resource recovery and proper solid waste handling.

Agenda Item #9.1:

3. City Community Events Collection (Starting January 1, 2025) - SGC will provide the City with solid waste collection services and support for up to 30 City community events working in partnership with the City to continue to improve waste recovery and diversion and lessen the environmental impacts of events in support of the City’s special events policy.

4. Enhanced Customer Service - SGC will upgrade its website and phone system also employ additional customer services and management staff. The new Agreement also includes industry standard performance expectations for a variety of new terms and conditions in the new Agreement.

5. Living Wages - Commercial drivers are in high demand and retention of drivers requires that SGC pay living wages. SGC conducted wage surveys in the region and is increasing employee wages to a level that allows employees to live in work in the Sonoma area.

6. Other New Services - In addition to the above, SGC will also be providing new battery collection service for residents, improved leak and spill responses and reporting, and technical assistance and outreach visits to all commercial waste generators annually.

The City will also retain the new right conduct regular reviews of SGC’s performance and compliance with the terms and conditions of the new Agreement.

Adjustments to Sonoma Garbage Company Compensation Via Solid Waste Utility Rates The new Agreement requires adjustment to SGC’s solid waste utility rate compensation (which is the sole source of compensation to SGC for services provided per the Agreement) to cover the cost of providing new and existing solid waste services. After extensive negotiations regarding SGC’s compensation, the City and SGC agreed to a one-time increase in rates effective July 1, 2024, of 20% (Attachment 2). This one-time increase resets SGC’s compensation to cover the provision of all programs and services required in the new Agreement.

Existing solid waste rates in the City (viewable online at www.sonomacity.org/garbagecollectors/) are, overall, the lowest such rates in Sonoma County. SGC’s current average solid waste utility rates in the City are more than 30% below the average of other Sonoma County cities and towns. After the proposed July 1, 2024 adjustment to SGC’s solid waste utility rates, rates in the City will remain among the lowest in the County. SGC’s new average solid waste utility rates in the City will be around 20% below the average of other Sonoma County cities and towns. It should be noted that these averages are not inclusive of rates in unincorporated Sonoma County, which are generally higher than city and town rates, as shown in Table 1, below. Table 1 compares the City’s current (2023-24) and proposed (2024-25) residential solid waste utility rates to all other residential rates in Sonoma County.

Agenda Item #9.1:

Starting July 1, 2025, SGC’s solid waste rates would continue to be subject to annual adjustment in a manner substantially similar to prior practice, which has yielded an average annual increase in rates of just over 5% in the last 10 to 15 years.

Financial Considerations
The new Agreement continues prior practice with respect to a Franchise Fee (6% of gross revenues) which recovers the City’s costs of providing solid waste-related services, including the management and administration of the solid waste collection utility, as well as charges for the reasonable value of the use of City property for the provision of solid waste services and to recover the costs of addressing the specific impacts of refuse vehicles on City streets and rights of-way.

R3 is finalizing analysis of the Franchise Fee due to a recent decision by the California State Supreme Court in Zolly v. City of Oakland, which ruled that franchise fees may be subject to Article XIII C of the California Constitution (“Proposition 26”). Under Proposition 26, all charges imposed by public agencies must fit within one of its enumerated exceptions, or they will be considered taxes, which require voter approval. In the context of solid waste, fees generally fit within one of Proposition 26’s exceptions if they are charges for (1) City services that do not exceed the City’s costs to provide the services; (2) the use of public property; or (3) a special benefit or privilege granted directly to the payor.

R3’s analysis has concluded that the City’s current and projected Franchise Fee revenues do not exceed the City’s cost of providing solid waste-related services together with the reasonable charges that the City could impose for the use of City property for solid waste services. At Agenda Item #9.1:

current terms and conditions for franchise fees and other payments to the City, the City may anticipate increases in fee revenues on the order of $50,000 in FY 24-25.

Legal Considerations
During negotiations of the new Agreement, R3 conducted a detailed analysis of SGC’s financial information, revenue and expense projections, and the negotiated adjustments to solid waste utility rates. R3 found that negotiated adjustments to solid waste utility rates recover sufficient revenue to support this service within the parameters set by relevant law, including article XIII D, section 6 of the California Constitution (“Proposition 218”).

The City Attorney has advised that the City comply with the requirements of Proposition 218 in authorizing the proposed adjustments to the solid waste utility rates. Those requirements include issuance of the recommended 45-day written notice to solid waste utility users (Attachment 3). The notice informs solid waste utility users about the reasons for proposed rates, the date and location of the public hearing (June 19, 2024), and how they can provide a written protest of the proposed rates. If more than 50% of solid waste utility users protest in writing, then the City Council will not be able to authorize the proposed solid waste utility rates.

Recommended Council Action
Adopt the resolution setting a public hearing regarding adjustments to rates for solid waste utility service for June 19, 2024, and direct staff to provide notice of the public hearing.

Alternative Actions
Council discretion.

Financial Impact
There is no financial impact resulting from setting the Public Hearing.

Environmental Review Status
Environmental Impact Report
Negative Declaration
Exempt
Not Applicable
Approved/Certified
No Action Required
Action Requested
Attachments
Resolution
Resolution Exhibit A - Prop 218 Trifold - Final
Attachment 1 - New Agreement Summary
Attachment 2 - Proposed SGC 2024-25 Solid Waste Utility Rates Agenda Item #9.1:

City of Sonoma
RESOLUTION # _______ - 2024

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SONOMA SETTING A HEARING

REGARDING ADJUSTMENTS TO RATES FOR SOLID WASTE UTILITY SERVICE WHEREAS, the City provides solid waste utility service through an agreement with Sonoma Garbage Collectors; and
WHEREAS, the agreement has been amended nine times and will expire May 31, 2027; and WHEREAS, the City and Sonoma Garbage Collectors entered into negotiations in early 2023 to enter into a new agreement that adds new programs and services to comply with SB 1383, updates solid waste collection operations, extends provision of solid waste utility services through June 30, 2034, and adjusts solid waste utility rates effective July 1, 2024; and WHEREAS, the City engaged R3 Consulting Group, Inc., to review and analyze Sonoma Garbage Collectors’ financial information, revenue and expense projections, and the negotiated adjustments to solid waste utility rates; and
WHEREAS, R3 Consulting Group, Inc. found that negotiated adjustments to solid waste utility rates recover sufficient revenue to support this service within the parameters set by relevant law, including article XIII D, section 6 of the California Constitution; and WHEREAS, the City Council intends to hold a protest hearing on the solid waste utility rates in accord with article XIII D, section 6(a) of the California Constitution; and WHEREAS, the City’s local procedures to conduct such a hearing are set forth in Resolution No. 56-2023.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Sonoma as follows:

1. The above recitals are true and correct and are incorporated by this reference.

2. The City Council hereby sets a hearing on the proposed adjustments to solid waste utility rates at 6:00 pm on June 19, 2024, in the Sonoma City Council Chambers, 177 First Street West, Sonoma, California 95476.

3. City staff is directed to provide notice of this hearing as required by law. The form of this notice is attached hereto as Exhibit A and is incorporated by this reference.

PASSED, RESOLVED, AND ADOPTED at a regular meeting of the City Council of the City of Sonoma on this 1st day of May 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_________________________________
John Gurney, Mayor
ATTEST:
________________________________
Rebekah Barr, MMC, City Clerk
Agenda Item #9.1:

Exhibit A
Notice of Proposed Solid Waste Service Rates
and Public Hearing
Agenda Item #9.1:

City of Sonoma
Solid Waste Collection Customers
Public Hearing
June 19, 2024, 6:00 PM
City Council Chambers
177 First Street West
Sonoma, CA 95476
Protests to proposed rates must
be submitted in writing. See
inside for information about how
to submit written protest.

For questions or more information,
please contact:
707-938-3332 or
[email protected]
City of SonomaNo. 1 The Plaza, Sonoma, CA 95476
Recipient NameAddressCity, ST ZIP Code
NOTICE
Proposed
Solid Waste
Service Rates
& Public
Hearing
New City of Sonoma
Solid Waste Service Rates
Includes Funding For:
 Compliance with SB 1383
 Living Wages
 Equipment Upgrades
 Sustainability Programs
 New Services

NOTICE OF PROPOSED

SOLID WASTE SERVICE

RATES AND

PUBLIC HEARING

EXHIBIT A
Agenda Item #9.1:

Why Am I Receiving This Notice?
This notice is being furnished to you as a solid waste
services customer in the City of Sonoma regarding
proposed new monthly rates for solid waste services.

This serves as notice that the Sonoma City Council
will conduct a Public Hearing at the time, date, and
location enclosed to consider recommended solid
waste service rates.

All those interested are invited to appear at the time
and place of the Public Hearing enclosed to give oral
or written testimony or to submit written protests
regarding the proposed rates. The City Council will
hear and consider written materials submitted
regarding proposed rates at the Public Hearing. The
City Council has the authority to adjust the proposed
rate changes in response to oral testimony and
written materials submitted for consideration,
provided that any adjustments cannot increase rates
beyond those listed in this Notice.

Why Are New Solid Waste Service
Rates Needed?
The City of Sonoma contracts with Sonoma Garbage
Collectors (SGC) for solid waste (garbage, recycling,
organics and other) services provided to residents,
businesses, and the City. The City and SGC have
negotiated changes to the contract which are
necessary for several reasons. New programs and
services are needed for the City to comply with the
mandatory requirements of Senate Bill 1383 which
will reduce greenhouse emissions related to organic
waste disposal. Equipment upgrades including new
trucks and other infrastructure are also needed. New
solid waste service rates will also provide living
wages for SGC’s employees, funding for new
dedicated solid waste sustainability programs.

SGC’s current solid waste service rates are among
the lowest in Sonoma County. Proposed new solid
waste service rates will remain below the
Countywide average for low waste generating
residents and businesses.

New Programs and Services
SGC currently provides solid waste services to
residents and business in the City, as listed online at sonomagarbage.com.

If the new solid waste service rates are authorized
by City Council, the new programs, services, and
benefits will include:
 Enhanced customer service programs
 New carts, dumpsters, and debris boxes
 New collection vehicles
 New battery recycling service for residents
 Zero Waste Coordinator and public education
 Zero Waste services at City parks and events
 Free compost events for residents
 Living wages for SGC employees
 Compliance with State law SB 1383
New Monthly Solid Waste Service Rates
Can
Size
Current Rates
(effective 7/1/2023
Proposed Rates
(effective 7/1/2024)
Monthly
Change
20-gal $ 14.27 $ 17.12 $ 2.85
32-Gal $ 22.91 $ 27.49 $ 4.58
64-Gal $ 48.27 $ 57.92 $ 9.65
96-Gal $ 73.40 $ 88.08 $ 14.68
The full list of current and proposed residential and
commercial SGC solid waste service rates can be
found online at www.sonomacity.org/garbagecollectors.

Maximum Annual Adjustment
Solid waste service rates will be adjusted annually on
July 1, 2025, through July 1, 2028, based on the
indexed rate adjustment methodology (inclusive of
changes in the external costs of landfilling garbage) in the Agreement between the City and Sonoma
Garbage Collectors, which has resulted in average
annual increases of 5.16% since 2007.

How Do I Protest The Proposed
Solid Waste Service Rates?
You have the right to protest the proposed solid
waste service rates. The protest must be in
writing, and it must be submitted by either the
property owner or a current ratepaying tenant. It
must include the property service address and/or
the assessor’s parcel number, the eligible
individual’s name (property owner or tenant), a
statement to the effect of “I protest the proposed
solid waste service rates,” and an original signature.

Written protests may only be submitted by mail or
in-person to the Office of the City Clerk, City of
Sonoma, No. 1 The Plaza, Sonoma CA 95476, or
during the Public Hearing on Wednesday, June 19,
2024. All protests must be received by the City
Clerk before the conclusion of the Public
Hearing. The Clerk will not accept or consider any
protest received after the conclusion of the Public
Hearing.

Only one written protest per affected property
will be counted. Telephone, e-mail, and fax
protests will not be accepted. At the Public
Hearing on June 19, 2024, the City Council will
accept and consider all written protests and hear all
oral comments on the proposed solid waste service
rate changes. Oral comments will not be counted as
protests unless accompanied by a written protest as
outlined within this notice.

What is Organic Waste?
→ Food Scraps, Coffee Grounds, Tea Bags
→ Food-Soiled Paper Products
Pizza Boxes, Coffee Filters, Napkins,
To-go Bags/Boxes (no Styrofoam or Plastic)
→ Green Waste
Landscape & Pruning, Leaves, Flowers
→ Lumber, Wood
》
Agenda Item #9.1:

Value Added Benefits for the City of Sonoma, Residents and Businesses with the Amended and Restated Franchise Agreement
with Sonoma Garbage Collectors

1. Enhanced Customer Service
Improved Website with easier access to waste reduction and disposal information. A new, comprehensive website which fully explains and effectively promotes the collection service options offered to customers. The website will be completely revamped from our old system to a newer and more efficient server and provider.

The website contains the full approved rate schedules as well as other information that may be helpful to the City and customers in meeting the City’s Waste Diversion goals. The website shall also allow customers to submit inquiries and complaints, and provide them with the ability to pay their bills through an electronic check or credit card and include the ability for customer billings to be automatically charged on a recurring basis. SGC will continue to mail and collect bills from customers who decline to use the internet‐based billing system. Similar to the website, we will be overhauling our phone system to better serve our customers. A new phone system along with additional office staff to provide quicker and better customer service.

Customer service requests and complaints will have a response within twenty‐four hours, weekends and Holidays excluded.

2. New Recycling Service
New weekly curbside residential Battery Recycling Program to safely handle and keep these hazardous items from polluting the environment. Curbside recycling is done by placing a clear bag of batteries on top of the recycling bin on collection day.

3. New Trucks
SGC is investing in a new fleet of collection and service vehicles that are cleaner, quieter and have less impact on the pavement and climate, while hauling more material, meaning fewer trips to get the work done, with less environmental damage.

This will replace our current fleet which is over 20 years old, while the industry standard for a truck life is 10 years. Additionally, the new collection vehicles will have 3rd Eye Digital cameras and software to allow for improved contamination tracking to identify problems with improper disposal behaviors and address them quickly and efficiently.

Our Current Fleet:
• 1997, this truck is 27 years old 17 years older than the industry standard life • 2002, this truck is 23 years old and 13 years older than the industry standard life ATTACHMENT 1 Agenda Item #9.1:

• 2003, this truck is 22 years old and 12 years older than the industry standard life • 2007, this truck is 17 years old and 7 years older than the industry standard Life

4. New Carts, Dumpsters, and Debris Boxes
New Carts, Dumpsters, and Debris Boxes with required colors and labels to comply with SB1383 and provide convenient information on the containers to help waste reduction efforts will be provided to all customers. SGC has not purchased new debris boxes in over 20 years. The purchase of these new carts, containers, and boxes will provide an improved experience to users, contributing to better customer service for all residents and businesses.

5. Zero Waste Coordinator and Additional Public Education SGC’s increased public education and outreach will inform customers about the services available from SGC and will focus on improving customers understanding of the benefits and opportunities for source reduction, reuse, recycling, and composting. Other educational efforts include instructing customers on the proper method for placing materials in containers for collection, minimizing contamination of recyclable and organic materials, and educate customers about the hazards of toxic materials and the opportunities for their proper handling.

To implement these additional educational efforts, SGC is hiring a Zero Waste Coordinator to assist residents and businesses reduce waste and GHG emissions and lower their trash bills. Responsibilities of the ZWC include an annual zero waste education and outreach program including an in-person, visual inspection of all commercial customers. These visits will include free training to employees on proper waste reduction, waste segregation for all three streams, and contamination avoidance. Each inspection shall include verification that all required containers (“back of house” and “front of house”) are present, properly labeled, contain proper signage, and are not contaminated as required by SB 1383.

6. New and Additional Community Services
To help keep Sonoma clean, SGC will collect trash, recyclables, and organic materials at 27 public locations from containers located at City-owned facilities including City parks, municipal offices, corporation yards, parking lots, fire stations, and other City-owned properties. To support the City’s 2020 Zero Waste Policy, SGC will support zero waste activities at up to 30 City Community Events requested by the City. The activities will be in compliance with the City of Sonoma’s Special Events Policy, Chapter 13. Solid Waste and Recycling. These activities include: (1) Agenda Item #9.1:

the purposeful and strategic placement of multiple waste stations (a minimum of 4 stations, one at each quadrant), subject to City approval, that will be comprised of the three streams (recycling, organics, and trash); (2) each station will be staffed with a zero waste attendant during the duration of the event to direct attendees how to properly sort their materials; and (3) the distribution of educational information and answering questions related to SB 1383, waste minimization, and general sorting/recycling practices. Special Events, which are not City Community Events, will be required to perform similar zero waste activities. They shall contract directly with SGC to perform these activities. SGC will collect solid waste, recyclable materials, and organic materials at up to 55 City Community Events and eligible Special Events held at The Plaza and Depot Park at no charge. Contractor shall provide such collection within two (2) hours following the conclusion of such event during daylight hours or by 8:00 a.m. the following day of any event ending during night-time hours, which includes weekends. Non-eligible Special Events can contract directly with SGC for removal of solid waste, recyclable materials, and organic materials. The Zero Waste Coordinator and any additional contractor staff will be present at up to half of the 55 Community Events to provide outreach and education to event attendees on how to properly use the collection systems to maximize waste diversion, reduce disposal, and prevent contamination of the collection containers.

7. Free Compost
To help inform and demonstrate to the community the benefits of composting, SGC will provide up to one hundred cubic yards of free Compost four times each year at events identified by the City. SGC will also provide a report to the City annually on the amount of compost delivered for free events to comply with SB 1383 organic procurement requirements.

8. AB939, AB341, AB1826, and SB1383 requirements
To assist the City with compliance of the numerous state laws covering solid waste and recycling, SGC will prepare monthly, quarterly, and annual reports on all aspects of the solid waste, recycling and composting collection program, covering contamination issues, recycling rates, and customer compliance.

9. Living Wage
The rate adjustment provided by the Amended and Restated Franchise Agreement will allow SGC to increase employee wages to a level that allows them to work and live here in our community. With the significant impacts of inflation and housing Agenda Item #9.1:

costs in our area, we can continue to pay livable benefits and salaries for our workforce in this region.

10.Increased Insurance Coverage
To help protect the City and its citizens, the Amended and Restated Franchise Agreement requires an increase in insurance coverage for Auto Liability (from $1 million to $5 million), General Liability (increased from $1 Million to $5 million), Pollution Liability (increased to $2 million), Workers Compensation ($1 million minimum), Performance Bond ($1 million minimum) and SGC has added cyberinsurance.

Additional resources to be provided as of January 2025 include:

1. Zero Waste Coordinator
a. Will handle all education and outreach efforts to help continue to make the City of Sonoma a greener city.

2. Zero Waste Electric Vehicle
a. Clean and green way to move around the service area and continue to lower our carbon footprint.

3. Bin Delivery Truck
a. To better service the community in a more efficient and effective manner.

4. Additional Headcount
a. To provide City and the community with optimal customer service and to continue to serve our customers in a timely and efficient manner.

Agenda Item #9.1:

Sonoma Garbage Collectors 2024 Rates
Proposed 2024 Rates
SGC-Residential
Gal $$
20 $17.12
32 $27.49
64 $57.92
96 $88.08
Proposed 2024 Rates
SGC-Commercial
YRD $$
96 GAL $88.08
2 $351.65
3 $519.11
4 $688.06
Proposed 2024 Rates
SGC-Commercial (Cardboard)
YRD $$
2 $251.26
4 $359.00
Proposed 2024 Rates
SGC-Debris Box
YRD $$
20- Garbage $875.15
30- Garbage $1,175.40
20- C&D $776.14
30- C&D $776.14
20- Wood $517.93
30- Wood $549.34
10- Dirt $776.14
10- Sod $776.14
10- Cement $696.70
Attachment 2
Agenda Item #9.1:

City of Sonoma
Agenda Item Summary
Meeting: City Council - 01 May 2024
Department
Administration
Staff Contact
Monique Saviez Burns, Deputy City Clerk
Agenda Item Title
Appointments to the Design Review & Historic Preservation Commission, Parks, Recreation & Open Space Commission, and Traffic Safety Committee
Summary
On March 20, 2024, the City Council made appointments to the Commissions with the exception of four At-Large positions - two on the Design Review & Historic Preservation Commission, one on the Parks, Recreation, and Open Space Commission, and one on the Traffic Safety Committee. At-Large seats are appointed by a majority vote of the Council.

The following applications were received. Please note that some individuals expressed interest in multiple commissions and may be listed in multiple charts.

DESIGN REVIEW & HISTORIC PRESERVATION COMMISSION

NAME RESIDENCY
Steve Caniglia Valley
Susan Bugatto City
Julie Goldberg City
Peter Drake Valley
Scott Cohen Valley

PARKS, RECREATION & OPEN SPACE COMMISSION

NAME RESIDENCY
Scott Cohen Valley
Jeffrey Roush City
Catherine McDonough Valley
Savannah Wellander Valley
Julie Goldberg City
Kenneth Farrell Valley
Lucas Wright Valley

TRAFFIC SAFETY COMMITTEE

NAME RESIDENCY
Steve Caniglia Valley
John Newman Valley
Catherine McDonough Valley
Savannah Wellander Valley
Scott Cohen Valley
Agenda Item #9.2:

Recommended Council Action
Make appointments by majority votes of the City Council.

Alternative Actions
Council discretion.

Financial Impact
There is no financial impact as a result of this action.

Environmental Review Status
Environmental Impact Report
Negative Declaration
Exempt
Not Applicable
Approved/Certified
No Action Required
Action Requested
Attachments
Commission Committee Applications - April-22-2024
Agenda Item #9.2:

Agenda Item #9.2:

Agenda Item #9.2:

Agenda Item #9.2:

Agenda Item #9.2:

THIS DOCUMENT AND ALL ATTACHMENTS ARE AVAILABLE FOR PUBLIC INSPECTION City of Sonoma

COMMISSION APPLICATION
Received Date: March 21, 2024
Application Type: Design Review and Historic Preservation Other Interest: Parks and Recreation and Open Space
CA-24-12
NAME: Julie Goldberg
ADDRESS:

PHONE:

EMAIL ADDRESS:

ARE YOU APPLYING FOR A
YOUTH POSITION?
No
EDUCATIONAL BACKGROUND: Savannah College of Art and Design, 1985-86 Ohio University B.S., 1989
Interior Designers Institute, Newport Beach, CA 2015-2018 OTHER RELEVANT EXPERIENCE: Residential Interior Designer 1994-Present GENERAL QUESTIONS:

Have you ever attended a meeting of the Commission to which you are applying? If so, how many? No
What is your understanding of the role and responsibility of this Commission? Review and evaluate design of proposed changes as they impact overall aesthetics of the area's design and architecture.

What would be your goal(s) as a Commissioner?
My goals would be to update, preserve and enhance the city's aesthetics and improve and build upon what we have in place.

What do you feel you could contribute to see these goals realized? I will bring my design sensibilities and my perspective as a working design professional in the area.

Have you previously served, or do you currently serve, on a Sonoma Commission or Committee? If yes, which one(s) and for what period of time?
No
Is there anything else you would like us to consider when reviewing your application? I moved here with my husband 5 years ago because we fell in love with Sonoma's small town feel and community feel rooted in agriculture. We value the relaxed pace and community events that allow us to meet people easily. Recently, we were fortunate enough to be able to purchase our home here after a 5 year search so we can finally put down real roots here. I want to be able to use my talent and interests to contribute to our community.

Eligible for Direct Appointment and
At-Large
Agenda Item #9.2:

THIS DOCUMENT AND ALL ATTACHMENTS ARE AVAILABLE FOR PUBLIC INSPECTION I certify that all of the information contained in my responses to the questions on this application is true and accurate to the best of my knowledge. I further agree that, by checking the box below and submitting this application, online or otherwise, I am affixing my digital signature to this form as of the date submitted. I also agree that if appointed, I will serve on the Commission/Committee for which I have submitted this application.
☒ I AGREE
Julie Goldberg March 21, 2024
Agenda Item #9.2:

THIS DOCUMENT AND ALL ATTACHMENTS ARE AVAILABLE FOR PUBLIC INSPECTION City of Sonoma

COMMISSION APPLICATION
Received Date: March 27, 2024
Application Type: Design Review & Historic Preservation Commission
Other Interest: Not at this time.

CA-24-15
NAME: Peter Drake
ADDRESS:

PHONE:

EMAIL ADDRESS:

ARE YOU APPLYING FOR A
YOUTH POSITION?
No
EDUCATIONAL BACKGROUND: Woodside High School 1974
Stanford University, Political Science, 1978
Stanford Graduate School of Business, MBA, 1983
OTHER RELEVANT EXPERIENCE: Owned property in the Sonoma Valley since 1995.

Planted large scale vineyards, and served on the SVVGA board.

Donated significant acreage to the Sonoma Land Trust.

Renovated and restored many historic properties in the Sonoma Valley, San Francisco and Oakland.

Very experienced in Sonoma County permitting processes, and the requirements for landscape and historic preservation.

Have served on many boards and committees for schools, community centers, and other civic organizations that have completed renovation and expansion projects.

COMMUNITY INVOLVEMENT: Currently serve on the board of the Sonoma Community Center, a historic building and important community asset.

Have previously served on over 15 nonprofit boards, including many with historic property projects and acquisitions including the Grace Cathedral, the San Francisco Gay Men’s Chorus, Head Royce School, and more.

Have owned and operated a consulting firm to the nonprofit industry, providing counsel on building and grounds capital development projects and board governance.

GENERAL QUESTIONS:

Have you ever attended a meeting of the Commission to which you are applying? If so, how many? No.

What is your understanding of the role and responsibility of this Commission? To serve as an advisor and steward for the City leadership in the preservation of historic property and Eligible for At-Large
Agenda Item #9.2:

THIS DOCUMENT AND ALL ATTACHMENTS ARE AVAILABLE FOR PUBLIC INSPECTION buildings in Sonoma. To assist with the protection of the revered historic nature of our City, and ensure that its culture and heritage are preserved in the renovation and updating of historic properties.

What would be your goal(s) as a Commissioner?
To provide help and support to the commission as stated above to ensure wise stewardship and protection of our historic City.

What do you feel you could contribute to see these goals realized? I have significant experience as an owner and project manager for building work done in accordance with building standards and codes, including historic protection. I have worked with many non profits and for profit developers to ensure high quality construction and renovation that respects architectural and landscape goals set by governing bodies. I have a great love for the distinct and historic nature of Sonoma, and a desire to see it’s historic character preserved in all ways as a special place to live, and for visitors to enjoy.

Have you previously served, or do you currently serve, on a Sonoma Commission or Committee? If yes, which one(s) and for what period of time?
No.

Is there anything else you would like us to consider when reviewing your application? It would be a privilege and honor to serve Sonoma in this way. I am ready to spend time and energy devoted to the protection of our historic culture as expressed in our buildings and public spaces around the Plaza and town.

I certify that all of the information contained in my responses to the questions on this application is true and accurate to the best of my knowledge. I further agree that, by checking the box below and submitting this application, online or otherwise, I am affixing my digital signature to this form as of the date submitted. I also agree that if appointed, I will serve on the Commission/Committee for which I have submitted this application.
☒ I AGREE
Peter Drake March 27, 2024
Agenda Item #9.2:

Agenda Item #9.2:

Agenda Item #9.2:

Agenda Item #9.2:

Agenda Item #9.2:

Agenda Item #9.2:

Agenda Item #9.2:

THIS DOCUMENT AND ALL ATTACHMENTS ARE AVAILABLE FOR PUBLIC INSPECTION City of Sonoma

COMMISSION APPLICATION
Received Date: February 15, 2024
Application Type: PROS Commision with John Donnelly as head of the Commission.

Other Interest: Not at this time
CA-24-3
NAME: Jeffrey Roush
ADDRESS:

PHONE:

EMAIL ADDRESS:

ARE YOU APPLYING FOR A
YOUTH POSITION?
No
EDUCATIONAL BACKGROUND: High School Graduate Greendale High School, Greendale Wisconsin 1975.

College Graduate, University of Wisconsin Whitewater, Bachelor of Business Admin. Emphasis in Business Law and Finance, Magna Cum Laude. Callan College of Fiduciary Studies Graduate April 9, 1997.

OTHER RELEVANT EXPERIENCE: Co-founder of Fabric Risk - Risk analysis wealth advisor solution COMMUNITY INVOLVEMENT: Board Member of Giant Steps
GENERAL QUESTIONS:

Have you ever attended a meeting of the Commission to which you are applying? If so, how many? PROS Commission. Sonoma's Future Vision Gathering.

What is your understanding of the role and responsibility of this Commission? To assist in analysis and decision making recommendations regarding all manner of issues, potential impacts and positive results related to parks, recreational sites, design and implementation for the various other City Council members and organizations in Sonoma county.

What would be your goal(s) as a Commissioner?
Finding and working along side like minded and community spirited individuals seeking to make a difference with all walks of life by participating in an area of the environment I love which is the trees, vegitation, parks and all manner walkways and their resulting positive effects on the hearts and souls of Sonoma's fine community.

What do you feel you could contribute to see these goals realized? I am seeking ways to apply my never-ending passion for the outdoors and all positive things related to the environment with my career strengths in helping others to solve a miriad of problems involving every aspect of potential issues arising in ones life and to assist others in helping and reinforcing our communitys ability to become one of the most beautiful, safest and desireable places to live, play and enjoy life to the fullest.

Have you previously served, or do you currently serve, on a Sonoma Commission or Committee? If yes, which one(s) and for what period of time?
Eligible for Direct Appointee or At-Large Agenda Item #9.2:

THIS DOCUMENT AND ALL ATTACHMENTS ARE AVAILABLE FOR PUBLIC INSPECTION I just retired and so this would be my first attempt at participating in a community Commission Is there anything else you would like us to consider when reviewing your application? In owning a vineyard for almost a decade, I became intitmately familiar with the challenges and methods of growing and maintaining land, vegitation and the potential positive and negative results that can occur when making decisions. In making award winning wine from that same vineyard, I experienced the joy and fulfillment from good decision making results. I hope and believe that the same might happen by participating with this particular commission but in the end....I simply want to find a way to help my Sonoma community, neighbors and friends.

I certify that all of the information contained in my responses to the questions on this application is true and accurate to the best of my knowledge. I further agree that, by checking the box below and submitting this application, online or otherwise, I am affixing my digital signature to this form as of the date submitted. I also agree that if appointed, I will serve on the Commission/Committee for which I have submitted this application.
☒ I AGREE
Jeffrey A Roush February 15, 2024
Agenda Item #9.2:

Agenda Item #9.2:

Agenda Item #9.2:

THIS DOCUMENT AND ALL ATTACHMENTS ARE AVAILABLE FOR PUBLIC INSPECTION City of Sonoma

COMMISSION APPLICATION
Received Date: March 16, 2024
Application Type: Parks & Rec
Other Interest: Potentially. Traffic safety
CA-24-9
NAME: Catherine McDonough McDonough
ADDRESS:

PHONE:

EMAIL ADDRESS:

ARE YOU APPLYING FOR A
YOUTH POSITION?
No
EDUCATIONAL BACKGROUND: (High School, College, Professional, Vocational, or other Schools Attended. Please include Major or Field of Study, Dates attended, Degree and date of Degree) BS Sociology, 2005
OTHER RELEVANT EXPERIENCE: Currently serving on 2 Boards (non-civic).

COMMUNITY INVOLVEMENT: Previous involvement with SF Symphony fundraising, SF Spinsters fundraising for local charitable organizations.

GENERAL QUESTIONS:

Have you ever attended a meeting of the Commission to which you are applying? If so, how many? No
What is your understanding of the role and responsibility of this Commission? Attend meetings and voice important observations that would benefit our community.

What would be your goal(s) as a Commissioner?
To increase the quality of our communities, now and looking into the future.

What do you feel you could contribute to see these goals realized? Level and fair opinions and observations. I am able to see the whole picture, and weigh options.

Have you previously served, or do you currently serve, on a Sonoma Commission or Committee? If yes, which one(s) and for what period of time?
No
Is there anything else you would like us to consider when reviewing your application? I will need to submit a resume separately.

I certify that all of the information contained in my responses to the questions on this application is true and accurate to the best of my knowledge. I further agree that, by checking the box below and Eligible for At-Large Agenda Item #9.2:

THIS DOCUMENT AND ALL ATTACHMENTS ARE AVAILABLE FOR PUBLIC INSPECTION submitting this application, online or otherwise, I am affixing my digital signature to this form as of the date submitted. I also agree that if appointed, I will serve on the Commission/Committee for which I have submitted this application.
☒ I AGREE
Catherine McDonough March 16, 2024
Agenda Item #9.2:

THIS DOCUMENT AND ALL ATTACHMENTS ARE AVAILABLE FOR PUBLIC INSPECTION City of Sonoma

COMMISSION APPLICATION
Received Date: March 25, 2024
Application Type: City Commissions/ Committee - Parks,
recreation & Open Space Commission
Other Interest: Climate Action Commission
CA-24-14
NAME: Kenneth Farrell
ADDRESS:

PHONE:

EMAIL ADDRESS:

ARE YOU APPLYING FOR A
YOUTH POSITION?
No
EDUCATIONAL BACKGROUND: UC Davis - Bachelor of Landscape Architecture - 2005 UC Berkeley - Master of Landscape Architecture - 2012
OTHER RELEVANT EXPERIENCE: Registered Landscape Architect - CA, MA, and RI I have worked in the field of landscape architecture from 2008 - present (Suzman & Cole Design Associates (2008-2010), The Office of Cheryl Barton (2012 - 2014), Ken Kay & Associates (2014 - 2016), LandDesign (2016 - 2019), Carducci & Associates (2019 - 2021), Thomas James Homes (2021 - Present).

Adjunct Professor at Santa Rosa Junior College (Intro to landscape architecture and drafting) - 2023 - present

LEED AP
COMMUNITY INVOLVEMENT: Volunteer Site Advisor at The National AIDS Memorial Grove (SF) - 2008 - Present GENERAL QUESTIONS:

Have you ever attended a meeting of the Commission to which you are applying? If so, how many? Not yet. I have been attending the Sonoma General Plan mtgs.

What is your understanding of the role and responsibility of this Commission? It is my understanding that The Parks, Recreation & Open Space Commission advises the City Council on matters pertaining to the preservation and enhancement of the parks, recreational facilities, and open space under the jurisdiction of the city.

One of the primary reasons my wife and I decided to move to Sonoma was so that we could raise our (2) daughters in this community of people and to recreate in the parks and open space. Sonoma has an extensive network of open spaces and it would be with great pleasure and excitement to have the opportunity to help preserve and enhance these amenities.

Eligible for At-LargeAgenda Item #9.2:

THIS DOCUMENT AND ALL ATTACHMENTS ARE AVAILABLE FOR PUBLIC INSPECTION What would be your goal(s) as a Commissioner?
In general, I wish to serve the community and to enhance and preserve our parks and open spaces. I feel that there are opportunities for mindful improvements that can improve the functionality of our parks while also preserving their historic value. I look forward to working with the team to discuss these opportunities What do you feel you could contribute to see these goals realized? I have a rather extensive training in landscape architecture that I feel can be useful to the commission. Aside from that, I am an active member in the community with two young children (4yrs old and 9 mos old) and I spend a lot of time in our local parks which provides me with first-hand knowledge of how the spaces are used and viewed by the community.

Have you previously served, or do you currently serve, on a Sonoma Commission or Committee? If yes, which one(s) and for what period of time?
No
Is there anything else you would like us to consider when reviewing your application? I live at 19040 Riverside Dr and need clarification on whether or not I am eligible to serve on the commission.

I certify that all of the information contained in my responses to the questions on this application is true and accurate to the best of my knowledge. I further agree that, by checking the box below and submitting this application, online or otherwise, I am affixing my digital signature to this form as of the date submitted. I also agree that if appointed, I will serve on the Commission/Committee for which I have submitted this application.
☒ I AGREE
kenneth c farrell March 25, 2024
Agenda Item #9.2:

K.C. FARRELL
EDUCATION |

UNIVERSITY OF CALIFORNIA BERKLEY
Master of Landscape Architecture | 2012

UNIVERSITY OF CALIFORNIA DAVIS
Bachelor of Science | Landscape Architecture | 2005
AMERICAN RIVER COLLEGE + COSUMNES RIVER COLLEGE
Associate of Science | Fire Technology | 2002
PROFESSIONAL |

LICENSES
LANDSCAPE ARCHITECTURE LICENSE | CALIFORNIA
LANDSCAPE ARCHITECTURE LICENSE | MASSACHUSETTS
LANDSCAPE ARCHITECTURE LICENSE | RHODE ISLAND
LEED AP | 2012
PROFESSIONAL |

EXPERIENCE
SANTA ROSA JUNIOR COLLEGE | SANTA ROSA, CA
Adjunct Faculty | August 2023 - Present
o Adjunct Professor – Horticulture 93 : Intro to Landscape Drafting and Landscape Design
THOMAS JAMES HOMES | REDWOOD CITY, CA
Adjunct Faculty | February 2021 - Present
o Department creator / department head
o Set and maintain landscape design and spec standards
o Review all landscape documents / submittals
o Manage landscape design consultants
o Manage arborist consultants
o Manage landscape contractors / landscape installation o Coordinate permit submittals for 80+ landscape projects annually CARDUCCI ASSOCIATES | SAN FRANCISCO, CA
Adjunct Faculty | May 2018 – February 2021
o Project manager (supervising 3-4 junior staff)
o Develop conceptual landscape plans
o Plan rendering and plan presentations
o Oversee development and progress of all working drawings o Client and consultant coordination
o CA / CO
o CAD standards committee member
Agenda Item #9.2:

K.C. FARRELL
PROFESSIONAL |

EXPERIENCE
(continued)
LANDDESIGN | SAN FRANCISCO, CA
Senior Associate | January 2016 – May 2018
o Project Manager (supervising two junior staff)
o Develop conceptual landscape design
o Develop landscape submittal packages
o Create landscape visioning packages
o Client and consultant coordination + CA / CO
o CAD standards committee member
o Proposal writing (5-10 total)
KEN KAY ASSOCIATES | SAN FRANCISCO, CA
Landscape Designer | May 2014 – January 2016
o Develop landscape submittal packages
o Develop construction details
o Research materials and construction codes
o landscape cost estimates
o Create CAD standards and Dimstyles for the firm
THE OFFICE OF CHERYL BARTON | SAN FRANCISCO, CA
Landscape Designer | March 2013 – May 2014
o Develop landscape submittal packages
o Develop construction details
o Research materials and construction codes
o Meet with vendors and consultants
o CAD committee member
SUZMAN & COLE DESIGN ASSOCIATES | SAN FRANCISCO, CA
Landscape Designer | August 2007 - January 2010
o Draft landscape submittal sets – SD, DD, CD
o Meet with clients, consultants, & vendors to discuss project expectations
o Detail significant project elements with an emphasis on aesthetics and constructability
VANDERTOOLEN & ASSOCIATES | SACRAMENTO, CA
Draftsman | January 2007 - August 2007
o Create Materials and Layout plans for model homes
o Create CAD details
o Produce grading and irrigation plans for large-scale community park Correct redline revisions on all construction document sets Agenda Item #9.2:

K.C. FARRELL
VOLUNTEER |
NATIONAL AIDS MEMORIAL GROVE | SAN FRANCISCO, CA
Site Advisor | April 2007 - Present
o Develop concept drawings for landscape improvements
o East walkway renovation
o West walkway renovation
o North portal waterfall renovation
ROCKET DOG RESCUE | SAN FRANCISCO, CA
Dog Foster Owner | January 2010 – December 2010
U.C. DAVIS STUDENT EXPERIMENTAL FARM | DAVIS, CA
Group Leader | 2003 – 2005
AMERICAN RED CROSS | SACRAMENTO, CA
Disaster services, Shelter Operations, Mass Care | 2005 SAN FRANCISCO HOME & GARDEN SHOW | DAVIS, CA
Designer/Representative | 2004
TECHNOLOGY |

AUTOCAD

SKETCHUP

BLUEBEAM

ADOBE PHOTOSHOP

ADOBE ILLUSTRATOR

ADOBE INDESIGN

MICROSOFT OFFICE

REVIT (MINIMAL)

LAND FX (MINIMAL)

VECTORWORKS (MINIMAL)
Agenda Item #9.2:

THIS DOCUMENT AND ALL ATTACHMENTS ARE AVAILABLE FOR PUBLIC INSPECTION City of Sonoma

COMMISSION APPLICATION
Received Date: March 31, 2024
Application Type: Parks, Recreation & Open Space Commission Other Interest: Cultural and Fine Arts Commission
CA-24-16
NAME: Lucas Wright
ADDRESS:

PHONE:

EMAIL ADDRESS:

ARE YOU APPLYING FOR A
YOUTH POSITION?
No
EDUCATIONAL BACKGROUND: North Park University, School of Business, Graduated with BS in Business with concentrations in Finance and Nonprofit Management in 2013 OTHER RELEVANT EXPERIENCE: Other experience potentially relevant to the role include; project and event management, board governance, and agricultural work.

COMMUNITY INVOLVEMENT: As a Associate Director of a grant-making foundation, I have a great deal of involvement with local, regional and national nonprofits.

GENERAL QUESTIONS:

Have you ever attended a meeting of the Commission to which you are applying? If so, how many? No, I have not attended.

What is your understanding of the role and responsibility of this Commission? My understanding is that the role of commission is to be good stewards of the land and resources under the jurisdiction of the City, balancing preservation and progression. My role as a member outside of the city limits would be to bring voice to those in the Valley.

What would be your goal(s) as a Commissioner?
I would want to be a good steward of the resources, meaning keeping an open mind to the desires of the community while maintaining a respect for the land's history. I would like to see increased engagement from the communities of the Valley.

What do you feel you could contribute to see these goals realized? Understanding that I am both a steward and guest of the land, allows for me to more easily be a conduit for the voices of the communities to be heard. I will bring my ability to creative problem solve to find mutually beneficial solutions in the near-term and assist achieve the communities' vision for Sonoma.

Have you previously served, or do you currently serve, on a Sonoma Commission or Committee? If yes, which one(s) and for what period of time?
No
Eligible for At-Large
Agenda Item #9.2:

THIS DOCUMENT AND ALL ATTACHMENTS ARE AVAILABLE FOR PUBLIC INSPECTION Is there anything else you would like us to consider when reviewing your application? As a member of traditionally marginalized communities, I appreciate the opportunity to bring my, and my communities' experiences, to the important work of the commission.

I certify that all of the information contained in my responses to the questions on this application is true and accurate to the best of my knowledge. I further agree that, by checking the box below and submitting this application, online or otherwise, I am affixing my digital signature to this form as of the date submitted. I also agree that if appointed, I will serve on the Commission/Committee for which I have submitted this application.
☒ I AGREE
Lucas Wright March 31, 2024
Agenda Item #9.2:

Lucas Wright, 2024 Bio
Lucas Wright (he/him) is the Associate Director of the Bigglesworth Family Foundation, whose core mission supports programs and projects that help create systemic change by strengthening the capacity of non-profit organizations and addressing inefficient delivery systems. Working together with funder and grantee partners in legal services and interactive technology, the foundation strives to make impactful change that enhances access to underserved and underrepresented communities. Lucas also helps administer the Legal Services Funders Network, which provides a robust community for those who fund legal services and clears a pathway to learn more about how funding legal services can be used as a tool to enhance and maximize impact in almost any grantmaking portfolio.

Driven by his passion for social justice and the pursuit of a fairer and more equitable world, Lucas does his best to leverage his unconventional background, diverse skill set, and experience to be a versatile and valuable resource for those fighting the good fight. Lucas is fueled by the unfamiliar and grows by connecting with new people and cultures. When not reading grant proposals, he loves to travel off the beaten path with his husband (and best friend) Iván. Lucas grew up 'in the sticks' of Oklahoma and is a proud member of the Cherokee Nation and queer community. He graduated from North Park University's School of Business and Nonprofit Management in Chicago and holds a Certified Nonprofit Professional (CNP) credential.

Agenda Item #9.2:

THIS DOCUMENT AND ALL ATTACHMENTS ARE AVAILABLE FOR PUBLIC INSPECTION City of Sonoma

COMMISSION APPLICATION
Received Date: March 19, 2024
Application Type: Parks and Rec
Other Interest: Traffic Saftey
CA-24-10
NAME: Savannah Wellander
ADDRESS:

PHONE:

EMAIL ADDRESS:

ARE YOU APPLYING FOR A
YOUTH POSITION?
No
EDUCATIONAL BACKGROUND: Bachelors in Sociology
COMMUNITY INVOLVEMENT: Volunteer work with my church The Fathers House Rec Soccer Coach / tack coach
GENERAL QUESTIONS:

What is your understanding of the role and responsibility of this Commission? To provide opportunity to many different groups in Sonoma including, youth programs, athletics, classes, senior services, environmental education, cultural arts, and facilities that operate these programs.

What would be your goal(s) as a Commissioner?
To ensure our city is best supporting its citizens through access and opportunity to experience the best of Sonoma parks and recreation.

What do you feel you could contribute to see these goals realized? I grew up heavily involved in recreation programs from soccer to track to the parks and rec program. These experiences have enhanced my life for the better. I believe that youth access to recreation can impact their future in a positive way. I know the senior community is in desperate need of community and support and am looking forward to creative solutions that best suit their needs.

Is there anything else you would like us to consider when reviewing your application? I am a mother of 3 wonderful and active children who are blessed to be growing up in Sonoma. I believe that our involvement in our community is a civic duty and I have a desire to show my children the impact we can have in our lives when we serve. My husband and I both own and operate our own business here in Sonoma and have all intentions of being here for generations.

I certify that all of the information contained in my responses to the questions on this application is true and accurate to the best of my knowledge. I further agree that, by checking the box below and submitting this application, online or otherwise, I am affixing my digital signature to this form as of Eligible for At-Large Agenda Item #9.2:

THIS DOCUMENT AND ALL ATTACHMENTS ARE AVAILABLE FOR PUBLIC INSPECTION the date submitted. I also agree that if appointed, I will serve on the Commission/Committee for which I have submitted this application.
☒ I AGREE
Savannah Wellander March 19, 2024
Agenda Item #9.2:

THIS DOCUMENT AND ALL ATTACHMENTS ARE AVAILABLE FOR PUBLIC INSPECTION City of Sonoma

COMMISSION APPLICATION
Received Date: February 21, 2024
Application Type: Traffic Safety Committee
CA-24-6
NAME: John D. Newman A.K.A. "J" Newman
ADDRESS:

PHONE:

EMAIL ADDRESS:

ARE YOU APPLYING FOR A
YOUTH POSITION?
No
EDUCATIONAL BACKGROUND: Sacred Heart High School, San Francisco Ca Class of 1982 San Francisco Police Academy, 1987
San Francisco City College
College of Marin
Los Medanos College
Monterey Peninsula College
New Mexico Tech
Sherman Block Supervisory Leadership Institute. Class 362 All transcripts available upon request.

OTHER RELEVANT EXPERIENCE: I entered the San Francisco Police Department on January 12,1987. During my 31 year career, I have taken several traffic courses related to basic accident investigation.

I was assigned to the San Francisco traffic division twice in my career, once as a "traffic motor officer.," and as the Lieutenant in charge of the "traffic division." I was responsible for approximately 65 motor officers, where my duties required me to respond to the scene of vehicle accidents and direct and supervise the scene. I also approved all police reports. During my time as a Lieutenant, I have attended a large number of community meetings involving traffic related issues of all nature. I have conducted several undercover pedestrian sting operations, where drivers fail to stop for a pedestrian in the crosswalk.

I have conducted several radar and lidar speeding operations all throughout the city.

Eligible for At-Large Agenda Item #9.2:

THIS DOCUMENT AND ALL ATTACHMENTS ARE AVAILABLE FOR PUBLIC INSPECTION I have worked with several other law enforcement agencies during my years with S.F.P.D.

It should be noted I currently work for the Sonoma Sheriffs Department as an extra help court deputy. I have been with Sonom Sheriffs for over 6 years.

COMMUNITY INVOLVEMENT: I have worked as a volunteer Firefighter for Shell Vista fire for over 9 years. I have responded to countless traffic accidents and administered first aid and extracted victims for accidents scenes. I am still a volunteer today.

GENERAL QUESTIONS:

Have you ever attended a meeting of the Commission to which you are applying? If so, how many? No
What is your understanding of the role and responsibility of this Commission? I understand this role of responsibility for the Traffic Safety Commission to be an advisory role to work with the community, homeowners, tourist and people who work and come to the city of Sonoma along with the city council to help and assist with traffic issues recommendations.

What would be your goal(s) as a Commissioner?
My goal as a Commissioner is to listen, understand and try to come up with working solutions for all parties. I will work to make the city of Sonoma an easy place to get around for drivers, pedestraians and those that live in and around the city of Sonoma.

What do you feel you could contribute to see these goals realized? I feel I can make contributions form experience and training from all my years working in Law enforcement and as a Volunteer Firefighter to make sound and resposible decisions around traffic safety. I feel I can foster relationships in this role as a Commissioner as I live, shop and socialize in downtown Sonoma on a daily basis.

Have you previously served, or do you currently serve, on a Sonoma Commission or Committee? If yes, which one(s) and for what period of time?
No
Is there anything else you would like us to consider when reviewing your application? No
I certify that all of the information contained in my responses to the questions on this application is true and accurate to the best of my knowledge. I further agree that, by checking the box below and submitting this application, online or otherwise, I am affixing my digital signature to this form as of the date submitted. I also agree that if appointed, I will serve on the Commission/Committee for which I have submitted this application.
☒ I AGREE
John David Newman February 21, 2024
Agenda Item #9.2: