Sonoma City Council
May 30, 2024

City Council:

John Gurney, Mayor
Patricia Farrar-Rivas, Vice
Mayor
Jack Ding
Sandra Lowe
Ron Wellander

SPECIAL MEETING OF THE SONOMA CITY COUNCIL
Emergency Operations Center, 175 First Street West
Thursday, May 30, 2024

9:00 a.m. Special Meeting
****
AGENDA
Be Courteous - TURN OFF your cell phones and watches while the meeting is in session.

NOTICE: Mayor John Gurney has called the City Council into a Special Meeting to discuss only the matters stated on the agenda listed below.

PUBLIC COMMENT AT SPECIAL MEETING: Members of the public shall have the opportunity to address the City Council concerning any item listed on the agenda during consideration of that item, when the Mayor opens public comment. No other items may be discussed at this special meeting.

Page

1. CALL TO ORDER

2. ITEMS FOR DISCUSSION

2.1: Review, Discussion, and Direction Regarding the Proposed FY 2024/25 Operating General Fund Budget, Capital Improvement Plan, and Other CityWide Fund Budgets for the City of Sonoma (David Guhin, City Manager and Steve Montano, Special Adviser, BakerTilly)
2024-25 Budget Study Session PPT
3 - 122

3. ADJOURNMENT
I do hereby certify that a copy of the foregoing agenda was posted on the City Hall bulletin board as legally required. Monique Saviez Burns, Deputy City Clerk.
*********************************************************************************************************************************** Copies of all staff reports and documents subject to disclosure that relate to any item of business referred to on the agenda are normally available for public inspection the Wednesday before each regularly scheduled meeting at City Hall, located at No. 1 The Plaza, Sonoma CA. Any documents subject to disclosure that are provided to all, or a majority of all, of the members of the City Council regarding any item on this agenda after the agenda has been distributed will be made available for inspection at the City Clerk’s office, No. 1 The Plaza, Sonoma CA during regular business hours.

If you challenge the action of the City Council in court, you may be limited to raising only those issues you or someone else raised at the public hearing described on the agenda, or in written correspondence delivered to the City Clerk, at or prior to the public hearing.

APPOINTMENTS TO COMMITTEES: The Council may establish and make appointments to a Council committee (made up of two Council Members) with respect to any item appearing on this agenda.

CLOSED SESSION: If action is taken during a Closed Session meeting and is required to be reported the Council will return to Open Session and report out immediately. However, if they are unable to do so due to time constraints, they will report out at the immediately following Regular Council Meeting under "REPORT ON CLOSED SESSION".

MOTION FOR RECONSIDERATION: A Council Member voting with the majority on any item appearing on this agenda may move for reconsideration of that vote provided the motion is in conformance with the rules adopted by the Council governing such motions.

In accordance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk (707) 933-2216. Notification 48-hours before the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

CITY OF SONOMA
2024/2025
BUDGET

STUDY SESSION
May 30, 2024
City of Sonoma – Budget Study Session May 30, 2024 1
V1
Agenda Item #2.1:

AGENDA
• Budget Schedule
• Federal & State Outlook
• Revenue Projections
• 2024/25 Major Budget Impacts
• 2024/25 Budget Overview
• Personnel Overview
• Department Budget Review
• Recreation and Community
Fund Program
• Homeless Program Funding
• CIP Review
City of Sonoma – Budget Study Session May 30, 2024 2
Agenda Item #2.1:

BUDGET DEVELOPMENT STATUS
City of Sonoma Finance Committee – Budget Overview May 22, 2024 3 Phase 1
KICK-OFF (APRIL 15, 2024)
• Baker Tilly distributed kick-off memo, budget instructions, forms, calendar and deadlines Phase 2
DEPARTMENTS PREPARE AND SUBMIT BUDGET (APRIL 15 – 26)
Phase 3

CITY MANAGER REVIEW
Analyze and summarize projected revenue, fund balance, fiscal impact and consistency with City Council goals Phase 4
PRESENT and ADOPT PROPOSED BUDGET
• Present departmental prior year accomplishments and new year goals, fund balances, revenue and expenditure tables, charts and graphs Phase 5
ENTER ADOPTED BUDGET IN FINANCE SYSTEM and PUBLISH BUDGET DOCUMENT Agenda Item #2.1:

FY 2024/25 BUDGET CALENDAR
• May 30 City Council Budget Study Session
• June 19 City Council Public Hearing & Adoption for 2024/25 Operating & Capital Budget • Aug Adopted Budget Book Published
City of Sonoma – Budget Study Session May 30, 2024 4
Agenda Item #2.1:

2024/25

COUNCIL
GOALS
• HOUSING
• ECONOMIC DEVELOPMENT/ REVENUE

STEWARDSHIP
• PARKS AND RECREATION/ COMMUNITY

SERVICES
• CLIMATE MITIGATION AND

ADAPTATION
• ANNEXATION / UNIFICATION
City of Sonoma – Budget Study Session May 30, 2024
Agenda Item #2.1:

NATIONAL OUTLOOK
• Rising consumer debt and elevated interest rates will weigh on economic growth. • US consumer spending is softening in 2024. Consumers are spending more to service debt and delinquencies are rising.
• Political volatility surrounding fiscal policy, debt, and outlays could impact government spending over the next few years.
• Labor market tightness remains remarkably persistent. The current ratio of job openings to unemployment suggests that there are nearly two job openings for every unemployed individual looking for a job.
• On inflation, much progress was made over the course of 2023 but more recent data show that momentum has slowed. Emerging trends in energy markets and among certain services industries are serving as a headwind.

City of Sonoma Finance Committee – Budget Overview May 22, 2024 6 Agenda Item #2.1:

STATE OF CALIFORNIA OUTLOOK
• Most Californians are falling behind: since February 2020, wages have increased 15% on average, but prices have increased 19%. According to the California Poverty Measure, 31% are in or near poverty (up from 29% in 2021).
• California is anticipating a budget shortfall in FY254 and FY26 that is $27.6 billion and $28.4 billion respectively.
• Governor Newsom’s May budget revision balanced the state budget by cutting one-time spending by $19.1 billion and ongoing spending by $13.7 billion through 2025-26. This includes a nearly 8% cut to state operations and a targeted elimination of 10,000 unfilled state positions.
• Some workers will see wage increases this spring and summer due to minimum wage laws going into effect ($20/hour for fast food employees in April and $18+/hour for some health care workers).

City of Sonoma Finance Committee – Budget Overview May 22, 2024 7 Agenda Item #2.1:

TOP 3 GENERAL FUND REVENUE OUTLOOK
City of Sonoma Finance Committee – Budget Overview May 22, 2024 8 Transient Occupancy Tax
Property Tax
Sales Tax
Agenda Item #2.1:

TRANSIENT OCCUPANCY TAX
City of Sonoma Finance Committee – Budget Overview May 22, 2024 9 • Hotel metrics improved slightly in March from a sluggish February, but room demand growth remained elusive through the first quarter of 2024. The U.S. is seeing a comparable slow start in travel to the year overall.
• Hotel room demand growth in the state was flat year over year and down 8% from 2019 levels. Regions with positive growth rates included the San Francisco Bay Area, Central Coast and High Sierra (due to optimal snow-pack).
• California’s monthly occupancy rate was 68% (-2% year-over-year (YOY)). The state’s average daily rate was $189 (flat YOY), and revenue per available room was $128 (-2% YOY). • California group room demand was down 5% year-over-year and down 29% from 2019. • Two hotels underwent renovations 2024 resulting in less capacity. Hotel renovations should be completed between May and July 2024.
• High degree of price competition among hotels in 2024 as travelers sought more moderately priced hotels and hotels in ski resort areas of the state.

Agenda Item #2.1:

TRANSIENT OCCUPANCY TAX TREND AND PROJECTION
City of Sonoma Finance Committee – Budget Overview May 22, 2024 10 $3.5
$3.1
$6.8 $6.4
$5.9 $6.0
$6.3 $6.4 $6.6 $6.8
-11.4%
120.5%
-5.7% -7.9%

2.0% 4.0% 3.0% 3.0% 3.0%
-20.0%

0.0%

20.0%

40.0%

60.0%

80.0%
100.0%
120.0%
140.0%
$-
$1.0
$2.0
$3.0
$4.0
$5.0
$6.0
$7.0
$8.0
FY 19-20
Actual
FY 20-21
Actual
FY 21-22
Actual
FY22-23
Actual
FY 23-24
Projected
FY 24-25
Projected
FY 25-26
Projected
FY 26-27
Projected
FY 27-28
Projected
FY 28-29
Projected
Year Over Year % Change
Tax Revenue $ Millions
Transient Occpancy Tax

TRANSIENT OCCUPANCY TAX PCT CHANGE
Agenda Item #2.1:

PROPERTY TAX
City of Sonoma Finance Committee – Budget Overview May 22, 2024 11 • The past year saw continued interest rate hikes by the Fed and also a continuation of the downturn in the real estate cycle that began in late spring 2022 when the interest rate increases were implemented to slow the rate of inflation.
• As interest rates increased between 2022 and 2023, there were fewer sale transactions of singlefamily residential homes. This was due in part to insufficient supply as homeowners with lower interest rates were reluctant to give up those homes to search for others with higher prices and higher mortgage rates.
• Supplemental apportionments were at higher levels in prior years, but due to the reduced number of sale transactions in recent months, there will be lower revenue. • In March 2024, Sonoma home prices were down 1.9% compared to last year, selling for a median price of $1.1M
• This lower sale number coupled with the flattening of sale prices is resulting in lower anticipated property tax revenue.

Agenda Item #2.1:

PROPERTY TAX TREND AND PROJECTION
City of Sonoma Finance Committee – Budget Overview May 22, 2024 12 $4.5 $4.5
$4.8
$5.2 $5.3
$5.5 $5.7
$5.9
$6.1
$6.4

0.0%

6.1%

8.9%

1.9%

4.0%

3.4% 3.6% 3.6%

3.7%
-1.0%

0.0%

1.0%

2.0%

3.0%

4.0%

5.0%

6.0%

7.0%

8.0%

9.0%

10.0%
$-
$1.0
$2.0
$3.0
$4.0
$5.0
$6.0
$7.0
FY 19-20
Actual
FY 20-21
Actual
FY 21-22
Actual
FY22-23
Actual
FY 23-24
Projected
FY 24-25
Projected
FY 25-26
Projected
FY 26-27
Projected
FY 27-28
Projected
FY 28-29
Projected
Year Over Year % Change
Tax Revenue $ Millions
Property Tax

PROPERTY TAXES PCT CHANGE
Agenda Item #2.1:

SALES TAX
City of Sonoma Finance Committee – Budget Overview May 22, 2024 13 • Elevated inflation and interest rates led to higher cost of goods resulting in consumers not spending as much as they had in the prior year. • As the Federal Reserve considers delaying softening interest rates, consumer spending could likely stagnate delaying a return to the normal historical growth trend in 2024.
• Sonoma’s receipts from October through December were 7.9% below the fourth sales period in 2022. Excluding reporting aberrations, actual sales were down 4.7%. The fourth quarter is notably the highest sales tax generating quarter of the year and exhibited diminished year-overyear returns as consumers balanced higher prices and financing costs with essential household needs. • Restaurant-hotels had mixed results as patrons chose to eat more at quick service establishments rather than at casual dining; hotel-motels saw a 19.4% decline. State-county pools, the City’s second largest income classification, was soft with a 2.9% decline because several industry categories underperforming.
• General consumer goods growth was bleak at home furniture and specialty stores; consumers are becoming more cautious and frugal. • Measure V, the voter approved transaction tax had negative collections with drop of 4.0%. • Net of aberrations, taxable sales for all of Sonoma County declined 2.9% over the comparable time period; the Bay Area was down 4.8%. • Higher interest rates impacted the auto and transportation sector, especially luxury vehicles, as the group dropped 6.2%. Inventories for many dealers returned, creating downward pressure on prices, further constraining receipts. • Lenders have tightened credit standards, making loan financing challenging.

Agenda Item #2.1:

SALES TAX TREND AND PROJECTION
City of Sonoma Finance Committee – Budget Overview May 22, 2024 14 $3.0
$3.2
$3.7 $3.9
$3.8 $3.8 $3.9 $4.1 $4.2 $4.3

5.0%

16.7%

5.5%
-3.9%

2.3% 2.7% 2.7% 2.7% 2.7%
-5.0%

0.0%

5.0%

10.0%

15.0%

20.0%
$-
$0.5
$1.0
$1.5
$2.0
$2.5
$3.0
$3.5
$4.0
$4.5
FY 19-20
Actual
FY 20-21
Actual
FY 21-22
Actual
FY22-23
Actual
FY 23-24
Projected
FY 24-25
Projected
FY 25-26
Projected
FY 26-27
Projected
FY 27-28
Projected
FY 28-29
Projected
Year Over Year % Change
Tax Revenue $ Millions
Sales and Use Tax

SALES AND USE TAX PCT CHANGE
Agenda Item #2.1:

FY 2024/25 MAJOR BUDGET

IMPACTS
City of Sonoma – Budget Study Session May 30, 2024 15
Agenda Item #2.1:

IMPACTS TO THE FY 2024/25 BUDGET
Decrease in projected Sales Tax and TOT
CalPERS Unfunded Liability Increase
Police Contract Increase
Fire Contract Increase
Additional Budget Needs
Fire Tax Measure H Passage
Increase in Reserves
City of Sonoma – Budget Study Session May 30, 2023 16
Agenda Item #2.1:

PENSION FUNDING DRIVERS
City of Sonoma Finance Committee – Budget Overview May 22, 2024 17 • Investment Returns - Tumultuous
global markets played a role in
CalPERS’ first loss since the global
financial crisis of 2009 with a -6.1% net
return (loss) on investments in FY 2021-

22. • Mortality and Support Ratio
• Benefits Provided
• Funding Policy
Agenda Item #2.1:

CALPERS NORMAL COST & UNFUNDED LIABILITY
City of Sonoma – Budget Study Session May 30, 2023 18
$656,050 $630,001
$855,091
$8,703 $-
$235,900 $553,943 $553,725
$838,381
$299,169 $302,023
$435,035
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
2022/23 2023/24 2024/25
Classic PEPRA Fire Police
Agenda Item #2.1:

PUBLIC SAFETY SERVICE CONTRACTS
City of Sonoma Finance Committee – Budget Overview May 22, 2024 19 Police Services
• Contract increase of $873,000 or 16.3% for training,
insurance and liability, and labor contract increases.

Fire and EMS Services
• Contract increase of $234,000 or 3.7% due to increased employee salary costs associated with contractual cost
of living adjustments, increases in medical insurance
rates, workers compensation, and property and liability insurance costs.

Agenda Item #2.1:

POLICE & FIRE CONTRACT COST HISTORY
City of Sonoma – Budget Study Session May 30, 2023 20

3.9 3.9 4.1 4.2 4.2

4.5 4.4 4.3

5.1 5.1 5.3

6.2 4.6 4.7 4.8 5 5.1 5.3 5.5 5.4

5.7 6.3

6.7 6.5
0 1
2 3
4 5
6 7
8 2013/142014/152015/162016/172017/182018/192019/202020/212021/222022/232023/242024/25 Million $
Police Contract Fire Contract
Agenda Item #2.1:

City of Sonoma Finance Committee – Budget Overview May 22, 2024 21

ADDITIONAL BUDGET REQUESTS
Description Council Goal Amount OneTime?
Second homes policy study Housing $29,000 Yes
Inclusionary housing nexus analysis Housing $73,000 Yes SB 743 (VMT) implementation policy Housing,
Climate
$75,000 Yes
Tree inventory Trees, Climate $30,000 Yes
Canopy analysis Trees, Climate $25,000 Yes
Urban forestry management plan Trees, Climate $55,000 Yes Climate action rebate programs Climate $30,000 No
Sustainability Coordinator (Part Time) Climate $90,000 No Total $407,000
Council Goals
Agenda Item #2.1:

City of Sonoma Finance Committee – Budget Overview May 22, 2024 22

ADDITIONAL BUDGET REQUESTS
Description Revenue
Offset?
Amount OneTime?
Contract planning, engineering, and stormwater services Yes $75,000 No (50k) Planning
Description Amount One-Time?
New Ambulance $310,000 Yes
Cardiac Monitors x15 $58,726 Yes
CPR Device $30,476 Yes
Patient Stair Chair $14,137 Yes
*Note: Funding from Vehicle and Equipment Replacement fund. $413,339 Fire
Agenda Item #2.1:

CURRENT GENERAL FUND RESERVE $MILLIONS
City of Sonoma – Budget Study Session May 30, 2023 23
17% of Annual Operating Reserve
Emergency Reserve
Unrestricted/Undesignated
Total Reserve
Amount as of
5/30/2024:
$13.4M
Agenda Item #2.1:

GENERAL
FUND

OVERVIEW
City of Sonoma – Budget Study Session May 30, 2024 24
Revenues $23,994,820
Expenditures $27,866,820
Surplus/(Deficit) ($3,871,999)
FY 2024-25 General Fund Budget
Agenda Item #2.1:

FY 2024/25 BUDGET STRATEGY
City of Sonoma – Budget Study Session May 30, 2023 25

RECEIVE FEEDBACK

FROM CITY

COUNCIL DURING

WORKSHOP
REFINE

DEPARTMENT

BUDGETS
DELAY NONESSENTIAL CAPITAL

IMPROVEMENT

PROJECTS

UTILIZE

UNALLOCATED

RESERVES FOR

ONE-TIME

ADDITIONAL

EXPENSES

EVALUATE

REVENUE

MEASURE FOR
NOVEMBER 2024

TO ENHANCE
SERVICES (I.E.

PARKS & REC)
Agenda Item #2.1:

Expenditure Category
FY 21-22
Actuals*
FY 22-23
Actuals*
FY 23-24
Adopted Budget
FY 23-24
Amended
Budget
FY 24-25
Proposed
Budget
$ Change FY24-
25 Proposed
Budget to FY23-
24 Amended
Budget
% Change FY24-25
Proposed Budget to
FY23-24 Amended
Budget
GENERAL FUND $ 20,736,804 $ 23,253,889 $ 25,367,457 $ 25,421,012 $ 27,866,820 $ 2,445,808 10% ENTERPRISE FUNDS $ 4,117,407 $ 4,944,802 $ 7,065,481 $ 10,559,462 $ 10,687,056 $ 127,594 1% SPECIAL REVENUE FUNDS $ 213,815 $ 2,623,581 $ 2,058,176 $ 2,534,931 $ 4,200,235 $ 1,665,304 66% AGENCY FUNDS $ 1,905,481 $ 1,441,517 $ 2,630,651 $ 2,630,651 $ 2,591,338 $ (39,313) -1% DEBT SERVICE FUNDS $ 41,748 $ 125,246 $ 41,749 $ 41,749 $ - $ (41,749) -100% CAPITAL PROJECTS FUNDS $ 1,378,697 $ 545,689 $ 3,955,610 $ 8,651,702 $ 1,660,000 $ (6,991,702) -81% INTERNAL SERVICE FUNDS $ 545,676 $ 412,836 $ 1,383,393 $ 1,359,893 $ 1,247,885 $ (112,008) -8%

TOTAL OPERATING & CAPITAL

PROJECTS
$ 28,939,628 $ 33,347,560 $ 42,502,517 $ 51,199,400 $ 48,253,333 $ (2,946,067) -6%

CITYWIDE EXPENDITURES
City of Sonoma – Budget Study Session May 30, 2024 26
Agenda Item #2.1:

GENERAL FUND INCOME BY SOURCE
City of Sonoma – Budget Study Session May 30, 2023 27
$185,890
$186,255
$297,761
$445,790
$493,916
$593,086
$615,602
$770,103
$2,275,000
$2,752,286
$3,840,426
$5,516,449
$6,022,256
$- $2,000,000 $4,000,000 $6,000,000
Real Property Transfer Tax
Sales Tax - Public Safety
Licenses & Permits
Other Revenues
Business License Tax
Franchise Tax
Fees
Transfers
Ambulance Service
Measure J/U Local Sales Tax
Sales & Use Taxes
Property Taxes
Transient Occupancy Tax (TOT)
Agenda Item #2.1:

Personnel
Costs
21%

PERS UAL
7%
Sheriff
Contract
24%
SVFRA
Contract
25%
Operating
Costs
20%
Transfers Out - CIP
3%

GENERAL FUND

EXPENDITURES

BY TYPE
City of Sonoma – Budget Study Session May 30, 2024 28
Agenda Item #2.1:

Description
FY 23-24 Adopted
Budget
FY 23-24 Amended
Budget FY 24-25 Budget
$ Change FY24-25
Proposed Budget
to FY23-24
Amended Budget
% Change FY24-25
Proposed Budget
to FY23-24
Amended Budget
Personnel Costs $ 5,002,594 $ 5,002,594 $ 5,548,014 $ 545,420 11% PERS UAL $ 1,327,620 $ 1,327,620 $ 1,874,377 $ 546,757 41% Professional Services $ 1,167,957 $ 1,182,957 $ 1,708,505 $ 525,548 44% Sheriff Contract $ 5,344,529 $ 5,344,529 $ 6,217,192 $ 872,663 16% SVFRA Contract $ 6,773,055 $ 6,773,055 $ 6,554,311 $ (218,744) -3% Operating Costs $ 5,471,700 $ 5,510,255 $ 5,314,421 $ (195,834) -4% Transfers Out - CIP $ 280,000 $ 280,000 $ 650,000 $ 370,000 132% TOTAL OPERATING EXPENDITURES $ 25,367,455 $ 25,421,010 $ 27,866,820 $ 2,445,810 10%

GENERAL FUND EXPENDITURES BY TYPE
City of Sonoma – Budget Study Session May 30, 2024 29
Agenda Item #2.1:

GENERAL FUND EXPENSE BY DEPARTMENT
City of Sonoma – Budget Study Session May 30, 2023 30
$173,368
$177,070
$272,584
$437,880
$655,793
$686,037
$922,875
$941,768
$969,108
$1,180,173
$1,406,839
$1,651,256
$1,780,273
$7,595,839
$7,936,241
$- $2,000,000 $4,000,000 $6,000,000 $8,000,000
Successor Agency
City Council
City Attorney
City Clerk
Public Works Admin & Stormwater
Finance
Non-Departmenal
Building
Community Activities
Public Works Street Maint
City Manager
Public Works Parks Operations
Planning
Police
Fire
Agenda Item #2.1:

Description
FY 23-24 Amended
Budget FY 24-25 Budget
$ Change FY24-25
Proposed Budget
to FY23-24
Amended Budget
% Change FY24-25
Proposed Budget
to FY23-24
Amended Budget
City Council $ 153,023 $ 177,070 $ 24,048 16%
City Clerk $ 393,433 $ 437,880 $ 44,447 11%
City Manager $ 1,314,858 $ 1,406,839 $ 91,982 7%
Finance $ 801,131 $ 686,037 $ (115,094) -14%
City Attorney $ 337,914 $ 272,584 $ (65,330) -19%
Police $ 6,499,239 $ 7,595,839 $ 1,096,600 17%
Fire $ 7,789,458 $ 7,936,241 $ 146,783 2%
Public Works Admin & Stormwate $ 536,512 $ 655,793 $ 119,281 22% Public Works Street Maint $ 1,081,664 $ 1,180,173 $ 98,509 9% Public Works Parks Operations $ 1,428,277 $ 1,651,256 $ 222,979 16% Planning $ 1,285,847 $ 1,780,273 $ 494,426 38%
Building $ 1,019,840 $ 941,768 $ (78,072) -8%
Community Activities $ 930,926 $ 969,108 $ 38,182 4%
Successor Agency $ 205,251 $ 173,368 $ (31,883) -16%
Non-Departmenal $ 809,890 $ 922,875 $ 112,985 14%
Emergency Response $ - $ - $ - 0%
Transfers Out $ 833,749 $ 1,079,716 $ 245,967 30%
Total Expenditures $ 25,421,012 $ 27,866,820 $ 2,445,808 10%

GENERAL FUND EXPENDITURES BY

DEPARTMENT
City of Sonoma – Budget Study Session May 30, 2024 31
Agenda Item #2.1:

PERSONNEL
City of Sonoma – Budget Study Session May 30, 2024 32
Agenda Item #2.1:

FY24/25 STAFFING SUMMARY-POSITION ALLOCATION
Departments
Adopted Budget
Authorized
Personnel
FY2023-24
Proposed Budget
Authorized
Personnel
FY2024-25
City Manager’s Office/Administrative Services 10.00 11.00* Planning & Building (Com Development) 9.00 9.50
Non-Departmental /Community Activities 2.00 2.00
Police - Administration 1.00 1.00
Public Works 22.00 22.00
Total City Staff (FTE, includes Part Time) 44.00 45.50
City of Sonoma – Budget Study Session May 30, 2024 33
* Cemetery Manager Position approved by City Council mid-year (2023/24) Agenda Item #2.1:

2024/25

STAFFING
City Manager
City Clerk
Deputy City
Clerk
Human
Resources
Manager
Community
Development
Director
Building
Official
Development
Services
Supervisor
Plans Examiner
Building
Inspector
Permit
Technician
Sr. Planner
Associate
Planner
Sustainability
Coordinator
Permit
Technician
Finance
Director
Accountant
Accounting
Tech
Accounting
Tech
Admin
Assistant
Public Works
Director
Operations
Manager
Admin &
Project
Manager
Environmental
Compliance
Analyst
Engineering
Tech
Admin
Assistant
Parks /
Cemeteries
Supervisor
Sr.

Maintenance
Worker
Maintenance
Worker
Maintenance
Worker
Maintenance
Worker
Maintenance
Worker
Streets
Supervisor
Sr.

Maintenance
Worker
Maintenance
Worker
Maintenance
Worker
Maintenance
Worker
Water
Supervisor
Sr.

Maintenance
Worker
Maintenance
Worker
Maintenance
Worker
Maintenance
Worker
Police Chief
Admin
Assistant
Fire Chief
Assistant to
the CM
Sr. Mgt Analyst
– CA
Sr. Mgt Analyst
– PIO
Cemetery
Manager*
City of Sonoma – Budget Study Session May 30, 2024 34
Agenda Item #2.1:

DEPARTMENT REVIEW
General Fund
City of Sonoma – Budget Study Session May 30, 2024 35
Agenda Item #2.1:

DEPARTMENT/SECTION BUDGET REVIEW
• City Council
• City Clerk
• City Manager
• Finance
• Legal Services
• PW – Administration
• PW - Streets Operations
• PW – Parks Operations
36 • Planning & Community
Services
• Building & Development
• Community Activities
• Recreation & Community
Funding
• Homeless
• Police
• Fire
City of Sonoma – Budget Study Session May 30, 2024
• CIP – Parks
• CIP – Streets
• CIP – Creeks & Drainage
• CIP – Water
• CIP – Buildings and Facilities
Agenda Item #2.1:

CITY COUNCIL
General Fund
City of Sonoma – Budget Study Session May 30, 2024 37
Agenda Item #2.1:

CITY COUNCIL
2023/24 ACCOMPLISHMENTS
• Kicked off and Created a General Plan Task Force
• Initiated expansion of cemetery services including the creation of a Cemetery Manager position
• Entered into an updated Joint Powers Agreement with Sonoma County for the Sonoma Valley Community Advisory Commission
• Implementation of Emergency Warming Center in response to extreme weather events • Adopted Climate Action Strategies
• Restructured City Commissions and updated the appointment process, attendance, and composition requirements
City of Sonoma – Budget Study Session May 30, 2024 38
Agenda Item #2.1:

CITY COUNCIL
2024/25 GOALS
• Housing – address housing needs across all levels
• Annexation/Unification – explore annexation options and opportunities for areas adjacent to the City of Sonoma
• Economic Development/Revenue Stewardship – create a business-friendly environment and implement revenue-enhancing strategies to achieve fiscal sustainability • Climate Mitigation and Adaptation – implement recently adopted climate action strategies to reduce the City’s environmental impact
• Parks and Recreation/Community Services – explore potential tax revenue measure to provide enhanced recreational sites and services
City of Sonoma – Budget Study Session May 30, 2024 39
Agenda Item #2.1:

CITY COUNCIL

EXPENSE BY CATEGORY
City of Sonoma – Budget Study Session May 30, 2024 40
Expenditure Category FY 21-22 Actuals* FY 22-23 Actuals* FY 23-24 Adopted
Budget
FY 23-24 Amended
Budget
FY 24-25 Proposed
Budget
$ Change FY24-25
Proposed Budget
to FY23-24
Amended Budget
% Change FY24-25
Proposed Budget
to FY23-24
Amended Budget
Salary & Wages $ 34,885.00 $ 40,234.00 $ 42,890.27 $ 42,890.00 $ 43,807.54 $ 917.54 2% Employee Benefits $ 24,678.00 $ 36,677.00 $ 50,250.62 $ 50,250.00 $ 59,515.41 $ 9,265.41 18% PERS UAL $ 123.00 $ 95.00 $ 95.50 $ 95.00 $ 55.10 $ (39.90) -42% Professional Services $ - $ 830.00 $ 9,000.00 $ 9,000.00 $ 9,180.00 $ 180.00 2% Property Services $ 24,175.00 $ 3,120.00 $ 4,217.39 $ 4,217.00 $ 4,893.29 $ 676.29 16% Operations $ 28,109.00 $ 41,825.00 $ 32,475.00 $ 32,475.00 $ 45,525.00 $ 13,050.00 40% Supplies $ 6,311.00 $ 6,206.00 $ 9,000.00 $ 9,000.00 $ 9,000.00 $ - 0% Internal Service & Capital Prj $ 5,286.00 $ 7,189.00 $ 5,094.00 $ 5,094.00 $ 5,094.00 $ - 0% Expense Total $ 123,567.00 $ 136,176.00 $ 153,022.78 $ 153,021.00 $ 177,070.34 $ 24,049.34 16% Agenda Item #2.1:

CITY CLERK
General Fund
City of Sonoma – Budget Study Session May 30, 2024 41
Agenda Item #2.1:

CITY CLERK
2023/24 ACCOMPLISHMENTS
City of Sonoma – Budget Study Session May 30, 2024 42
• Completed conversion of the City’s Municipal Code from legacy platform to new platform • Selected and began Implementation of Laserfiche Records Management Solution, which includes a public portal making City records accessible to the public • Completed Update of new records retention schedules for all City departments • Facilitated the completion of an updated Commission appointment process and restructuring
• Created a new Contract and Agreement Management Policy & Guidelines Agenda Item #2.1:

CITY CLERK
2024/25 GOALS
• Complete a General Municipal Election to fill two Council seats and possibly one ballot measure
• Complete Implementation of Laserfiche Records Management Solution • Develop “Commissioner Academy” Training Courses including Updated Commissioner Handbook
• Complete bi-annual review and implementation of the City’s conflict of interest code to ensure appropriate reporting requirements for Commissioners in conjunction with FPPC’s Statement of Economic Interests City of Sonoma – Budget Study Session May 30, 2024 43
Agenda Item #2.1:

CITY CLERK

EXPENSE BY CATEGORY
City of Sonoma – Budget Study Session May 30, 2024 44
Expenditure Category FY 21-22 Actuals* FY 22-23 Actuals* FY 23-24 Adopted
Budget
FY 23-24 Amended
Budget
FY 24-25 Proposed
Budget
$ Change FY24-25
Proposed Budget
to FY23-24
Amended Budget
% Change FY24-25
Proposed Budget
to FY23-24
Amended Budget
Salary & Wages $ 178,936.00 $ 212,303.00 $ 233,524.72 $ 233,524.00 $ 248,879.15 $ 15,355.15 7% Employee Benefits $ 53,851.00 $ 59,663.00 $ 66,674.00 $ 66,674.00 $ 54,923.32 $ (11,750.68) -18% PERS UAL $ 862.00 $ 723.00 $ 723.30 $ 723.00 $ 466.31 $ (256.69) -36% Professional Services $ 43,334.00 $ 43,728.00 $ 15,500.00 $ 15,500.00 $ 72,600.00 $ 57,100.00 368% Property Services $ 21,046.00 $ 31,850.00 $ 32,758.27 $ 32,758.00 $ 15,803.10 $ (16,954.90) -52% Operations $ 15,497.00 $ 13,314.00 $ 26,890.00 $ 26,890.00 $ 27,640.00 $ 750.00 3% Supplies $ 894.00 $ 50,878.00 $ 3,000.00 $ 3,000.00 $ 3,500.00 $ 500.00 17% Software & Equipment $ - $ - $ - $ - $ - $ - 0%
Internal Service & Capital Prj $ 14,070.00 $ 15,401.00 $ 14,363.00 $ 14,363.00 $ 14,068.00 $ (295.00) -2% Expense Total $ 328,490.00 $ 427,860.00 $ 393,433.29 $ 393,432.00 $ 437,879.88 $ 44,447.88 11% Agenda Item #2.1:

CITY MANAGER
General Fund
City of Sonoma – Budget Study Session May 30, 2024 45
Agenda Item #2.1:

CITY MANAGER
2023/24 ACCOMPLISHMENTS
• Filled key leadership positions in the organization including the Community Development Director and a Finance Director.
• Work with the County and Community partners to implement the 3-year Homeless Action Plan
• Updated City Emergency Procedures
• Complete the preparation and implementation of a new Solid Waste Franchise Agreement.

City of Sonoma – Budget Study Session May 30, 2024 46
Agenda Item #2.1:

CITY MANAGER

EXPENSE BY CATEGORY
City of Sonoma – Budget Study Session May 30, 2024 47
Expenditure Category FY 21-22 Actuals* FY 22-23 Actuals* FY 23-24 Adopted
Budget
FY 23-24 Amended
Budget
FY 24-25 Proposed
Budget
$ Change FY24-25
Proposed Budget
to FY23-24
Amended Budget
% Change FY24-25
Proposed Budget
to FY23-24
Amended Budget
Salary & Wages $ 535,224.00 $ 733,297.00 $ 533,577.43 $ 533,577.00 $ 662,234.94 $ 128,657.94 24% Employee Benefits $ 133,695.00 $ 154,594.00 $ 177,756.90 $ 177,756.00 $ 167,742.35 $ (10,013.65) -6% PERS UAL $ 69,756.00 $ 114,451.00 $ 114,451.68 $ 114,451.00 $ 157,832.03 $ 43,381.03 38% Professional Services $ 69,776.00 $ 95,648.00 $ 105,000.00 $ 105,000.00 $ 105,000.00 $ - 0% Property Services $ 45,582.00 $ 84,236.00 $ 89,569.88 $ 89,569.00 $ 81,703.11 $ (7,865.89) -9% Operations $ 2,022.00 $ 9,049.00 $ 282,370.00 $ 282,370.00 $ 220,350.00 $ (62,020.00) -22% Supplies $ 1,008.00 $ 727.00 $ 7,200.00 $ 7,200.00 $ 7,200.00 $ - 0% Internal Service & Capital Prj $ 4,825.00 $ 4,354.00 $ 4,932.00 $ 4,932.00 $ 4,777.00 $ (155.00) -3% Expense Total $ 861,888.00 $ 1,196,356.00 $ 1,314,857.89 $ 1,314,855.00 $ 1,406,839.43 $ 91,984.43 7% Agenda Item #2.1:

FINANCE
General Fund
City of Sonoma – Budget Study Session May 30, 2024 48
Agenda Item #2.1:

FINANCE
2023/24 ACCOMPLISHMENTS
• FY 2023-24 comprehensive budget document was prepared and adopted on time by the City Council
• Completed financial statement audit for fiscal years 2019-20 and 2020-21 • Streamlined the water billing process from 10 days to 2-3 days • Assisted in the development and initial implementation process of AMI meter project, which will improve customer service, allow early detection of water leaks to prevent water loss, and drive staff efficiency
City of Sonoma – Budget Study Session May 30, 2024 49
Agenda Item #2.1:

FINANCE
2024/25 GOALS
• Complete and issue outstanding Annual Comprehensive Financial Reports for fiscal years 2021-22 and 2022-23 • Review, update and add relevant financial policies, including preliminary development of a finance desk manual • Improve procedures for fixed asset acquisition and disposition and implement biannual inventory • Implement a monthly process for reconciling a bank account and balance sheet accounts • Prepare the City’s fiscal year 2025-26 Budget and submit it for state and national budget awards (California Society of Municipal Finance Officers and the Government Finance Officers Association) • Continue cross training and identifying other opportunities for Finance staff to add value for other City Departments, residents, and customers
• Identify areas where expanded use of technology can create operating efficiencies for the department and the City, allowing staff to provide higher value activities
• Create an online water submission to start or stop water service allowing digital signature or a check box for authorization • Look into implementing additional Springbrook modules to automate time keeping and water payment entries, which are tasks currently done manually
• Focus on ergonomics within the Finance department by optimizing workspace and equipment to enhance employee comfort, safety, and efficiency which promotes well-being and productivity City of Sonoma – Budget Study Session May 30, 2024 50
Agenda Item #2.1:

FINANCE

EXPENSE BY CATEGORY
City of Sonoma – Budget Study Session May 30, 2024 51
Expenditure Category FY 21-22 Actuals* FY 22-23 Actuals* FY 23-24 Adopted
Budget
FY 23-24 Amended
Budget
FY 24-25 Proposed
Budget
$ Change FY24-25
Proposed Budget
to FY23-24
Amended Budget
% Change FY24-25
Proposed Budget
to FY23-24
Amended Budget
Salary & Wages $ 390,389.00 $ 327,810.00 $ 425,717.02 $ 425,717.00 $ 383,771.39 $ (41,945.61) -10% Employee Benefits $ 87,075.00 $ 83,737.00 $ 79,703.70 $ 79,703.00 $ 88,801.10 $ 9,098.10 11% PERS UAL $ 71,274.00 $ 58,446.00 $ 58,446.55 $ 58,446.00 $ 642.60 $ (57,803.40) -99% Professional Services $ 28,973.00 $ 85,145.00 $ 114,307.00 $ 114,307.00 $ 124,825.16 $ 10,518.16 9% Property Services $ 50,688.00 $ 89,550.00 $ 73,908.59 $ 73,908.00 $ 39,928.46 $ (33,979.54) -46% Operations $ 4,496.00 $ 8,019.00 $ 9,345.00 $ 9,345.00 $ 13,455.00 $ 4,110.00 44% Supplies $ 3,546.00 $ 2,334.00 $ 2,500.00 $ 2,500.00 $ 2,500.00 $ - 0% Software & Equipment $ - $ - $ - $ - $ - $ - 0%
Internal Service & Capital Prj $ 40,297.00 $ 39,822.00 $ 37,203.00 $ 37,203.00 $ 32,113.00 $ (5,090.00) -14% Expense Total $ 676,738.00 $ 694,863.00 $ 801,130.86 $ 801,129.00 $ 686,036.71 $ (115,092.29) -14% Agenda Item #2.1:

LEGAL SERVICES
General Fund
City of Sonoma – Budget Study Session May 30, 2024 52
Agenda Item #2.1:

CITY ATTORNEY

EXPENSE BY CATEGORY
City of Sonoma – Budget Study Session May 30, 2023 53
Expenditure Category FY 21-22 Actuals* FY 22-23 Actuals* FY 23-24 Adopted
Budget
FY 23-24 Amended
Budget
FY 24-25 Proposed
Budget
$ Change FY24-25
Proposed Budget
to FY23-24
Amended Budget
% Change FY24-25
Proposed Budget
to FY23-24
Amended Budget
Professional Services $ 378,926.00 $ 475,690.00 $ 337,000.00 $ 337,000.00 $ 272,000.00 $ (65,000.00) -19% Supplies $ - $ - $ - $ - $ - $ - 0%
Internal Service & Capital Prj $ 1,395.00 $ 848.00 $ 914.00 $ 914.00 $ 584.00 $ (330.00) -36% Expense Total $ 380,321.00 $ 476,538.00 $ 337,914.00 $ 337,914.00 $ 272,584.00 $ (65,330.00) -19% Agenda Item #2.1:

PUBLIC WORKS –

ADMINISTRATION
General Fund
City of Sonoma – Budget Study Session May 30, 2024 54
Agenda Item #2.1:

PUBLIC WORKS - ADMINISTRATION
2023/24 ACCOMPLISHMENTS
• Completed Storm Water Discharge Permit compliance activities, including: development review and inspection, public education, spill response, and water quality monitoring
• Contracted with Sonoma County to use Clean Streams in Southern Sonoma County grant funds to advance CIP-CD3 for Trash Capture at Leveroni and Broadway
• Provided City Engineer and inspection services for development projects and work performed in the City’s right-of-way under encroachment permits.
• Responded to requests for outside service area connections to the City’s water system, lot line adjustments, lot mergers, and deferred improvement agreements
• Coordinated Parks Recreation and Open Space Commission and Traffic Safety Committee meetings at least quarterly • Advanced or completed numerous CIP projects in various stages of planning, design and/or construction (see CIP summary sheets for details on each CIP project)
• Received or continued working on grants funding the Sonoma Overlook Trail project, 3 stream waste receptacle installation at the Plaza, AMI water meter infrastructure project, the Broadway/Leveroni trash capture project and the GoSonoma Citywide roadway safety improvement project
• Completed first on call concrete work at the Plaza and Maysonnave House City of Sonoma – Budget Study Session May 30, 2024 55
Agenda Item #2.1:

PUBLIC WORKS – ADMINISTRATION
2024/25 GOALS
• Assist with Council goals related to parks, streets, cemetery, and water as outlined in the Council’s strategic goals.
• Serve the needs of Sonoma’s citizens by maintaining, operating, and improving the City’s infrastructure, including City-owned buildings and storm drainage
• Continue to cross-train staff to maximize cross-functional resource sharing efficiencies across various programs.
• In partnership with other regional agencies, develop a required grant applications to address statewide stormwater trash capture requirements
• Complete design and/or start construction on numerous CIP projects (see CIP summary sheets) • Complete a prioritized assessment of the City’s most critical storm drain infrastructure • Continue on call concrete work on displaced curb, gutter and sidewalk and outdated ADA ramps City of Sonoma – Budget Study Session May 30, 2024 56
Agenda Item #2.1:

PUBLIC WORKS - ADMINISTRATION

EXPENSE BY CATEGORY
City of Sonoma – Budget Study Session May 30, 2024 57
Expenditure Category FY 21-22 Actuals* FY 22-23 Actuals* FY 23-24 Adopted
Budget
FY 23-24 Amended
Budget
FY 24-25 Proposed
Budget
$ Change FY24-25
Proposed Budget
to FY23-24
Amended Budget
% Change FY24-25
Proposed Budget
to FY23-24
Amended Budget
Salary & Wages $ 167,064.00 $ 227,945.00 $ 239,764.51 $ 239,764.00 $ 277,542.75 $ 37,778.75 16% Employee Benefits $ 38,808.00 $ 46,302.00 $ 58,477.29 $ 58,477.00 $ 97,633.01 $ 39,156.01 67% PERS UAL $ 41,303.00 $ 699.00 $ 699.02 $ 699.00 $ 37,804.90 $ 37,105.90 5308% Professional Services $ 67,879.00 $ 4,959.00 $ 83,900.00 $ 83,900.00 $ 83,900.00 $ - 0% Cost Recovery $ 89,381.00 $ 80,395.00 $ - $ - $ - $ - 0% Property Services $ 145,962.00 $ 39,936.00 $ 37,093.69 $ 37,093.00 $ 40,100.94 $ 3,007.94 8% Operations $ 70,853.00 $ 100,272.00 $ 32,250.00 $ 32,250.00 $ 36,700.00 $ 4,450.00 14% Supplies $ 14,882.00 $ 11,067.00 $ 11,500.00 $ 11,500.00 $ 13,700.00 $ 2,200.00 19% Software & Equipment $ - $ - $ - $ - $ - $ - 0%
Internal Service & Capital Prj $ 12,972.00 $ 15,890.00 $ 72,827.00 $ 72,827.00 $ 68,411.00 $ (4,416.00) -6% Transfers $ - $ - $ - $ - $ - $ - 0%
Expense Total $ 649,104.00 $ 527,465.00 $ 536,511.51 $ 536,510.00 $ 655,792.60 $ 119,282.60 22% Agenda Item #2.1:

PUBLIC WORKS – STREET

OPERATIONS
General Fund
City of Sonoma – Budget Study Session May 30, 2024 58
Agenda Item #2.1:

PUBLIC WORKS – STREET OPERATIONS
2023/24 ACCOMPLISHMENTS
 Maintained the appearance of City streets, reduced litter, improved storm drain performance, and improved water quality in the City’s creeks through daily street sweeping activities  Timely completed repaving of utility trench cuts for all City-controlled underground utility work  Supported the Chase Street Bridge Replacement project on key tasks prior to construction  Extended the useful life of asphalt paving on City streets by sealing cracks with an adhesive sealant to prevent moisture intrusion into the road base
 Coordinated and implemented storm preparedness, response, and recovery for all significant precipitation events.  Assisted with the Hospice Tree Lighting, AED installation and waste receptacle installation projects at the Plaza  Completed the first on call concrete construction project at the Plaza and Masonnave House  Completed installation of a new speed table at on Napt St near 5th St East  Working collaboratively with CA Dept of Transportation and Sonoma County PI, completed installation of safety lighting at the Verano/Hwy 12 intersection
City of Sonoma – Budget Study Session May 30, 2024 59
Agenda Item #2.1:

PUBLIC WORKS – STREET OPERATIONS
2024/25 GOALS
• Improve the street sweeping program by rescheduling sweeping activities in some neighborhoods to remove scheduling conflicts with the solid waste collection schedule • Accelerate enforcement and abatement when illegal dumping occurs on City streets and sidewalks • Improve pedestrian safety through optimized administration of the City’s Sidewalk Trip Hazard Repair Policy • Update the City’s Pavement Management Plan, a grant-funded biennial activity, and prepare five-year paving plan • Secure environmental permits for vegetation management in drainageways to reduce flood hazards • Continue to improve nighttime vehicle and pedestrian safety on City streets through improved sign and pavement marking visibility
• Continue to provide afterhours service during inclement weather/other emergency events • Continue implementing larger scale traffic calming projects (traffic tables, RRFB’s, safety lighting) City of Sonoma – Budget Study Session May 30, 2024 60
Agenda Item #2.1:

PUBLIC WORKS – STREET OPERATIONS

EXPENSE BY CATEGORY
City of Sonoma – Budget Study Session May 30, 2024 61
Expenditure Category FY 21-22 Actuals* FY 22-23 Actuals* FY 23-24 Adopted
Budget
FY 23-24 Amended
Budget
FY 24-25 Proposed
Budget
$ Change FY24-25
Proposed Budget
to FY23-24
Amended Budget
% Change FY24-25
Proposed Budget
to FY23-24
Amended Budget
Salary & Wages $ 347,450.00 $ 426,883.00 $ 470,369.57 $ 470,369.00 $ 476,703.05 $ 6,334.05 1% Employee Benefits $ 107,748.00 $ 127,693.00 $ 132,484.65 $ 132,484.00 $ 163,487.60 $ 31,003.60 23% PERS UAL $ 35,815.00 $ 23,461.00 $ 23,461.71 $ 23,461.00 $ 85,604.43 $ 62,143.43 265% Professional Services $ 43,606.00 $ 28,571.00 $ 31,000.00 $ 31,000.00 $ 31,000.00 $ - 0% Cost Recovery $ 1,503.00 $ 1,482.00 $ - $ - $ - $ - 0%
Property Services $ 103,175.00 $ 136,839.00 $ 116,504.72 $ 116,504.00 $ 107,912.84 $ (8,591.16) -7% Operations $ 91,357.00 $ 88,277.00 $ 83,850.00 $ 83,850.00 $ 82,900.00 $ (950.00) -1% Supplies $ 97,274.00 $ 111,850.00 $ 95,000.00 $ 95,000.00 $ 111,500.00 $ 16,500.00 17% Software & Equipment $ - $ - $ - $ - $ - $ - 0%
Internal Service & Capital Prj $ 113,260.00 $ 122,918.00 $ 128,993.00 $ 128,993.00 $ 121,065.00 $ (7,928.00) -6% Transfers $ - $ - $ - $ - $ - $ - 0%
Expense Total $ 941,188.00 $ 1,067,974.00 $ 1,081,663.65 $ 1,081,661.00 $ 1,180,172.92 $ 98,511.92 9% Agenda Item #2.1:

PUBLIC WORKS – PARKS

OPERATIONS
General Fund
City of Sonoma – Budget Study Session May 30, 2024 62
Agenda Item #2.1:

PUBLIC WORKS – PARKS OPERATIONS
2023/24 ACCOMPLISHMENTS
• Improved the appearance of the Plaza by reconstructing the enclosure for solid waste collection containers • Coordinated and staffed numerous cleanups and volunteer work days at the Plaza, City cemeteries and Depot Park
• Supported Tuesday night and Friday morning farmer’s markets with signage, temporary traffic and parking controls, and electricity
• Supported advanced tree trimming and other key activities for the Chase Street Bridge repl. project • Installed 8 new bike racks at the Plaza, upgraded the public restrooms at the Plaza with new flooring and partitions, and assisted with installation of the new hospice tree lighting City of Sonoma – Budget Study Session May 30, 2024 63
Agenda Item #2.1:

PUBLIC WORKS – PARKS OPERATIONS
2024/25 GOALS
• Assist with Council goals related to parks as outlined in the Council’s strategic goals. • Complete the Depot Park volleyball court rehabilitation and restroom upgrades. • Serve the needs of Sonoma’s citizens by maintaining, operating, and improving the City’s parks and trails. • Serve in a coordination role for special events and solid waste/recycling/compost collection services and continue to coordinate with Sonoma Garbage Company to improve 3-stream waste system. • Install water bottle filling stations in the Plaza Park adjacent to Carnegie Building and at the Field of Dreams. • Manage contract for Montini Preserve fuel reduction measures, hazard tree assessment, trail maintenance, invasive plant control, and restoration.
• Manage contract for Nathanson Creek Oxbow and Demonstration Garden maintenance.

City of Sonoma – Budget Study Session May 30, 2024 64
Agenda Item #2.1:

PUBLIC WORKS – PARKS OPERATIONS

EXPENSE BY CATEGORY
City of Sonoma – Budget Study Session May 30, 2023 65
Expenditure Category FY 21-22 Actuals* FY 22-23 Actuals* FY 23-24 Adopted
Budget
FY 23-24 Amended
Budget
FY 24-25 Proposed
Budget
$ Change FY24-25
Proposed Budget
to FY23-24
Amended Budget
% Change FY24-25
Proposed Budget
to FY23-24
Amended Budget
Salary & Wages $ 404,950.00 $ 492,595.00 $ 544,971.56 $ 544,971.00 $ 667,707.60 $ 122,736.60 23% Employee Benefits $ 167,622.00 $ 170,588.00 $ 250,393.87 $ 250,393.00 $ 229,768.26 $ (20,624.74) -8% PERS UAL $ 71,606.00 $ 84,310.00 $ 84,310.43 $ 84,310.00 $ 213,288.95 $ 128,978.95 153% Professional Services $ 49,655.00 $ 22,035.00 $ 21,000.00 $ 21,000.00 $ 21,000.00 $ - 0% Property Services $ 95,552.00 $ 204,083.00 $ 258,780.57 $ 258,780.00 $ 252,820.14 $ (5,959.86) -2% Operations $ 24,710.00 $ 157,260.00 $ 155,785.00 $ 155,785.00 $ 155,090.00 $ (695.00) 0% Supplies $ 27,504.00 $ 44,336.00 $ 46,000.00 $ 46,000.00 $ 47,500.00 $ 1,500.00 3% Software & Equipment $ 903.00 $ - $ 4,783.80 $ 4,783.00 $ - $ (4,783.00) -100% Internal Service & Capital Prj $ 60,053.00 $ 46,818.00 $ 62,252.00 $ 62,252.00 $ 64,081.00 $ 1,829.00 3% Transfers $ - $ - $ - $ - $ - $ - 0%
Expense Total $ 902,555.00 $ 1,222,025.00 $ 1,428,277.23 $ 1,428,274.00 $ 1,651,255.95 $ 222,981.95 16% Agenda Item #2.1:

PLANNING & COMMUNITY

SERVICES
General Fund
City of Sonoma – Budget Study Session May 30, 2024 66
Agenda Item #2.1:

PLANNING
2023/24 ACCOMPLISHMENTS
• Supported numerous hearings, including noticing in the paper, mailings and minutes for the Planning Commission, Design Review and Historic Preservation, Climate Action Commission and other meetings • Facilitated numerous zoning code updates including: residential component amendment in furtherance of housing goals, accessory dwelling unit amendment, parking code update, and adoption of housing in-lieu fees
• Initiated full review of all City of Sonoma rental and ownership affordable housing units. • Coordinated with Sonoma County on housing opportunities. • Monitored existing SPARC cannabis dispensary.
• Sent staff to APA conference and new Planning Commissioners to Land Use training. • Recommended General Plan consultant to Council to initiate General Plan update in 2023 (plan ended in 2020).

City of Sonoma – Budget Study Session May 30, 2024 67
Agenda Item #2.1:

PLANNING 2024/25 GOALS
• Continue to make changes to streamline the development process and make it easier to understand and implement • Monitor County development proposals near the City
• Develop a policy and program processes for allocation of the City’s Housing Trust fund • Continue to ensure that the City’s BMR inventory is monitored and maintained or preserved as affordable
• Continue to process all planning applications and review building permits • Continue development code updates
• Research and develop affordable housing program implementation • Submit for CALFire grant for Tree Inventory and Urban Forestry Management Plan • Continue to build the Community Development Department through team building workshops and the development of a department mission and core values City of Sonoma – Budget Study Session May 30, 2024 68
Agenda Item #2.1:

PLANNING

EXPENSE BY CATEGORY
City of Sonoma – Budget Study Session May 30, 2024 69
Expenditure Category FY 21-22 Actuals* FY 22-23 Actuals* FY 23-24 Adopted
Budget
FY 23-24 Amended
Budget
FY 24-25 Proposed
Budget
$ Change FY24-25
Proposed Budget
to FY23-24
Amended Budget
% Change FY24-25
Proposed Budget
to FY23-24
Amended Budget
Salary & Wages $ 451,381.00 $ 493,874.00 $ 603,628.71 $ 603,628.00 $ 562,174.08 $ (41,453.92) -7% Employee Benefits $ 134,611.00 $ 116,404.00 $ 166,154.86 $ 166,154.00 $ 179,592.60 $ 13,438.60 8% PERS UAL $ 66,790.00 $ 83,941.00 $ 83,941.17 $ 83,941.00 $ 353.47 $ (83,587.53) -100% Professional Services $ 89,319.00 $ 205,058.00 $ 162,000.00 $ 177,000.00 $ 744,500.00 $ 567,500.00 321% Cost Recovery $ 81,147.00 $ 191,330.00 $ 85,000.00 $ 85,000.00 $ 150,000.00 $ 65,000.00 76% Property Services $ 52,942.00 $ 181,755.00 $ 69,573.39 $ 69,573.00 $ 42,674.56 $ (26,898.44) -39% Operations $ 49,525.00 $ 47,474.00 $ 56,531.30 $ 56,531.00 $ 61,531.30 $ 5,000.30 9% Supplies $ 5,888.00 $ 3,283.00 $ 4,500.00 $ 4,500.00 $ 3,000.00 $ (1,500.00) -33% Software & Equipment $ 179.00 $ 239.00 $ 2,500.00 $ 2,500.00 $ 2,500.00 $ - 0% Internal Service & Capital Prj $ 12,393.00 $ 32,412.00 $ 37,018.00 $ 37,018.00 $ 33,947.00 $ (3,071.00) -8% Expense Total $ 944,175.00 $ 1,355,770.00 $ 1,270,847.43 $ 1,285,845.00 $ 1,780,273.01 $ 494,428.01 38% Agenda Item #2.1:

BUILDING & DEVELOPMENT

SERVICES
General Fund
City of Sonoma – Budget Study Session May 30, 2024 70
Agenda Item #2.1:

BUILDING & DEVELOPMENT SERVICES
2023/24 ACCOMPLISHMENTS
• Managed the development of the new OpenGov cloud-based electronic permitting system. Permits for Planning, Special Events, Public Works, and Building are all live • Went live with Building Permits in the new OpenGov cloud-based electronic permitting system • Implemented a cloud-based electronic plan review system including new policy and procedures • Updated building permit fees and fee calculations worksheets • Implemented SolarApp+ for streamlined solar review
• As of October 2023, Microsoft Server 2012 no longer received security updates, bug fixes, and technical support. Updated and migrated software running on servers. • To modernize our network by building redundancy and protecting from network failures, replaced the endof-life Firewall with two Firewalls. This redundancy will ensure the network is protected when one device fails, providing continuous security coverage and minimal downtime. This is one of many scheduled hardware backup processes to ensure the city can continue to serve customers.

City of Sonoma – Budget Study Session May 30, 2024 71
Agenda Item #2.1:

BUILDING DIVISION
2024/25 GOALS
• Hire a Building Official to serve under the Community Development Director to hire a new Plans Examiner and Building Inspector.
• Evaluate and establish new base service level standards • Improve plan review turnaround times to bring customer service levels to acceptable levels in accordance with newly developed base service level standards
• Finalize the review and update all building department handouts (60) for conformance with new 2022 California Building Standards Code
• Add OpenGov consulting support to develop new applications, maintain and improve the City’s new cloudbased electronic permitting system • Migrate servers to Virtual Servers. Long term savings benefit by not replacing hardware every 5 years • Replacing end of life switches and installation of additional switch to build network redundancy ensuring network is protected when one device fails and providing network fault tolerance City of Sonoma – Budget Study Session May 30, 2024 72
Agenda Item #2.1:

BUILDING & DEVELOPMENT SERVICES

EXPENSE BY CATEGORY
City of Sonoma – Budget Study Session May 30, 2024 73
Expenditure Category FY 21-22 Actuals* FY 22-23 Actuals* FY 23-24 Adopted
Budget
FY 23-24 Amended
Budget
FY 24-25 Proposed
Budget
$ Change FY24-25
Proposed Budget
to FY23-24
Amended Budget
% Change FY24-25
Proposed Budget
to FY23-24
Amended Budget
Salary & Wages $ 395,589.00 $ 338,564.00 $ 486,880.91 $ 486,880.00 $ 584,291.51 $ 97,411.51 20% Employee Benefits $ 127,398.00 $ 96,888.00 $ 166,957.94 $ 166,957.00 $ 175,621.18 $ 8,664.18 5% PERS UAL $ 63,437.00 $ 99,611.00 $ 99,611.92 $ 99,611.00 $ 567.85 $ (99,043.15) -99% Professional Services $ 3,290.00 $ 99,591.00 $ 132,250.00 $ 132,250.00 $ 87,500.00 $ (44,750.00) -34% Property Services $ 44,162.00 $ 60,965.00 $ 69,016.38 $ 69,016.00 $ 40,814.51 $ (28,201.49) -41% Operations $ 2,417.00 $ 13,266.00 $ 36,700.00 $ 36,700.00 $ 19,250.00 $ (17,450.00) -48% Supplies $ 3,088.00 $ 5,751.00 $ 3,350.00 $ 3,350.00 $ 3,650.00 $ 300.00 9% Software & Equipment $ - $ 209.00 $ 1,700.00 $ 1,700.00 $ 1,700.00 $ - 0% Internal Service & Capital Prj $ 8,103.00 $ 23,373.00 $ 23,373.00 $ 23,373.00 $ 28,373.00 $ 5,000.00 21% Transfers $ - $ - $ - $ - $ - $ - 0%
Expense Total $ 647,484.00 $ 738,218.00 $ 1,019,840.15 $ 1,019,837.00 $ 941,768.05 $ (78,068.95) -8% Agenda Item #2.1:

COMMUNITY ACTIVITIES
General Fund
City of Sonoma – Budget Study Session May 30, 2024 74
Agenda Item #2.1:

COMMUNITY ACTIVITIES
2023/24 ACCOMPLISHMENTS
• Successfully managed the City’s Earth Day Photo Contest, now in its 4th year, enhancing its outreach and impact. Notably, showcased all submitted photos in the City Council Chamber. • Managed the Parks & Recreation online directory, ensuring accessible information for residents and visitors alike and distributed a graphic for recreation partners to use to promote the resource • Continued the Rotating Council Chamber Art Exhibitions, featuring diverse showcases such as a group exhibit of local LGBTQI+ artists, Valley of the Moon Vintage Festival Posters, and residents of Sweetwater Spectrum, alongside Earth Day Photo Contest submissions • Orchestrated the installation of a commemorative bench, accompanied by an unveiling ceremony and community celebration, in tribute to U.S. Poet Laureate Ada Limon City of Sonoma – Budget Study Session May 30, 2024 75
Agenda Item #2.1:

COMMUNITY ACTIVITIES
2024/25 GOALS
• Finalize and implement updates to the Public Art Policy, integrating a Temporary Art Policy to facilitate outdoor installations at designated sites
• Spearhead a utility box art wrap project to infuse public spaces with artistic expression and cultural vibrancy
• Management of the City Council Chamber Art Program
• Continue to refine and enhance the Student Creative Artist Award program and increase the number of awards given.
• Update all Recreation and Community Partner Agreements with 3-year agreements. This includes moving the Field of Dreams Organization from a one-year agreement to a three-year agreement for the management of the City owned facility
City of Sonoma – Budget Study Session May 30, 2024 76
Agenda Item #2.1:

COMMUNITY ACTIVITIES

EXPENSE BY CATEGORY
City of Sonoma – Budget Study Session May 30, 2024 77
Expenditure Category FY 21-22 Actuals* FY 22-23 Actuals* FY 23-24 Adopted
Budget
FY 23-24 Amended
Budget
FY 24-25 Proposed
Budget
$ Change FY24-25
Proposed Budget
to FY23-24
Amended Budget
% Change FY24-25
Proposed Budget
to FY23-24
Amended Budget
Employee Benefits $ - $ 2,608.00 $ - $ - $ - $ - 0%
Property Services $ 396,414.00 $ 564,600.00 $ 604,160.70 $ 604,160.00 $ 622,410.70 $ 18,250.70 3% Operations $ 254,560.00 $ 240,247.00 $ 326,765.00 $ 326,765.00 $ 346,696.89 $ 19,931.89 6% Expense Total $ 650,974.00 $ 807,455.00 $ 930,925.70 $ 930,925.00 $ 969,107.59 $ 38,182.59 4% Agenda Item #2.1: Page 79 of 122

RECREATION AND COMMUNITY

FUND PROGRAM
General Fund
City of Sonoma – Budget Study Session May 30, 2024 78
Agenda Item #2.1:

RECREATION AND COMMUNITY FUND PROGRAM
Program FY 23/24 FY 24/25 Proposed % Change
Sonoma Ecology Center *contract expires FY 23/24 $25,000 $27,500 10% Boys & Girls Club Sonoma *contract expires FY 23/24 $55,000 $60,500 10% Sonoma Community Center *contract expires FY 23/24**
Increase tied to additional programing including ArtWalk, Earth Day Photo Contest, Curation of Council Chamber Art shows, and Use of Meeting Space for City meetings and
Events.
$40,000 $60,500 51%
Vintage House *contract expires FY 23/24 $40,000 $44,000 10% SV Field of Dreams* contract expires FY 23/24 **Increase to help cover additional subsidies for field rentals for athletic leagues based in Sonoma Valley and Maintenance Projects. $15,000 $27,500 83%
Sonoma County Transit $13,500 $17,500 30%
Preliminary Unallocated Recreation & Community
Services, Heritage & Community Events (90%) $56,167 $31,023* 10% City Council Discretionary Funding $27,185 $29,835* Total Program Funding $271,852 $298,358*
The Sonoma City Council will fund the Community Recreation and Community Services Program through a calculation equal to 1.5% of designated General Fund Tax Revenue sources. The specific General Fund Tax Revenue sources used in calculation of the amount of grant funding available include: Property Tax-Secured, Property Tax-Unsecured, Property Tax-Supplemental, Property Tax-HOPTR, Property Tax-County Collection, ERAF (State Transfer), Sales/Use Tax, VLF Swap, Measure J-Local Sales Tax, TOT, Franchise Tax, Business License Tax and Property Transfer Tax.

City of Sonoma Finance Committee – Budget Overview May 22, 2024 79 * Available Funding is an estimate Agenda Item #2.1:

NEW RECREATION AND COMMUNITY FUND
DISCRETIONARY DISTRIBUTION PROCESS FOR FY 24/25
 Eligible Programs, must be held in City of Sonoma/or Sonoma Valley (zip code 95476) and provide community benefit to a high percentage of Sonoma Valley residents in at least one of the following categories:
 Free community event, project or services held in City of Sonoma  Services or financial assistance that directly benefit specifically identified and verified SV residents; or
 Educational services or supplies to benefit K-12 schools serving SV students.  Awards eligible up to a maximum of $3,000 per fiscal year based on the City’s approved budget.  The City Council has the ultimate discretion and final approval for all program funding, including not allocating all of the discretionary funding.
 This year the City received a total of 30 requests for funding equaling a dollar value of $84,000  The requests are grouped in four categories; Recreation, Art Education, Community Events, and Community Service/Projects.

City of Sonoma – Budget Study Session May 30, 2024 80
Agenda Item #2.1:

RECREATION
Sonoma Valley Girls Softball Association – Subsidy for Girls Softball Umpire Fees Hanna Center – Hanna Center Recreation Scholarships
Sonoma Valley Untied Soccer League – Needs Based Scholarships for Recreational Soccer League and Summer Camps
Sonoma Youth Lacrosse- Needs Based Youth Lacrosse Equipment and Scholarships City of Sonoma – Budget Study Session May 30, 2023 81

ART EDUCATION
The Sonoma Conservatory of Dance– Scholarships for Sonoma Conservatory of Dance Summer Dance Camp.

Valley of the Moon Music Festival (VMMF) – 4th Annual Free Kids & Family Concert.

Sonoma Valley Museum of Art (SVMA) – SVMA Family Make-Ins

COMMUNITY GRANT REQUESTS
Agenda Item #2.1:

COMMUNITY EVENTS
82 Sonoma Petaluma Parks Association - Childrens Day at the Sonoma State Historic Park Jack London Park Partners - Call of the Wild Free Community Day Sonoma Valley Vintners and Growers Foundation - Valley of the Moon Vintage Festival Sonoma Valley Education Foundation - 2024 Red & White Ball La Luz Center - Community Baby Shower
Art Escape Sonoma - Art Escape Community Enrichment Events Sonoma Bicycle Coalition - Safe Routes to School Program Sonoma Valley Film Society - Student Film Showcase at the 28th Annual Sonoma International Film Festival

COMMUNITY GRANT REQUESTS
Agenda Item #2.1:

COMMUNITY SERVICE PROJECTS
Friends in Sonoma Helping (FISH)- Utility Subsidy
Sonoma Valley Mentoring Alliance – Outdoor Physical & Team Challenge for K-12 Grade Pets Lifeline- Pet Food Pantry
Sweetwater Spectrum – Farm Donation to Vintage House Meal Sonoma Valley Historical Society - Sonoma Valley Museum Wayfinding and Accessibility City of Sonoma – Budget Study Session May 30, 2023 83

COMMUNITY GRANT REQUESTS
Agenda Item #2.1:

OTHER REQUESTS
• City staff removed 4 requests for funding specific programs by our Core Recreation and Community Service Partners.
• There were three requests that would categorically fall into Public Works projects and would need to be managed by the City (support for the Rose Garden in the Plaza, a request to update wayfinding signs at Depot Park, and a Plaza Improvement shade structure). • There were two projects that were deemed to narrow in scope • One request was by an organization that the City already funds, and the scope of work falls within another organization's responsibilities.

City of Sonoma – Budget Study Session May 30, 2023 84
Agenda Item #2.1:

HOMELESS FUNDING
General Fund
City of Sonoma – Budget Study Session May 30, 2024 85
Agenda Item #2.1:

HAS – Day
Services
Homeless Action
Sonoma provides
showers and laundry
services for nonresidents of the
Home and Safe
Village.
($50K)
HAS – Case
Management
Personnel costs tied
to case management,
which is crucial for
transitioning
individuals into
permanent housing.
($100K)
SOS – Meals
Sonoma Overnight
Support provides
meals for the
unhoused population.
($50K)
Regional By Names
List Program
Funded by Sonoma
County Measure O
grant for the BNL
coordinator role
Focuses on
permanent placement
for the most
vulnerable citizens.
($94K)

CITY'S FUNDING AND SUPPORT FOR HOMELESS

SERVICES IN SONOMA VALLEY
City of Sonoma – Budget Study Session May 30, 2024 86
Agenda Item #2.1:

PROPOSED HOMELESS FUNDING FOR FY 2024/25
Funding for FY 24/25
• Continuation of funding for SOS and HAS. • Emphasis on data capture to identify and address individual needs. • Contracts for funding establish that providers are responsible for collecting data for the SV BNL.

New Initiative for FY 24/25
• New Sonoma County Measure O funding for an outreach team dedicated to Sonoma Valley, the team will be comprised of members of SAVS and HomesFirst and will report into the BNL Coordinator.

City of Sonoma – Budget Study Session May 30, 2023 87
Agenda Item #2.1:

HOMELESSNESS FUNDING
Program Funding
Homeless Action Sonoma - Case Management $100,000
Homeless Action Sonoma - Day Services $50,000
Sonoma Overnight Support - Food for Homeless $50,000
City of Sonoma Total Homeless
Budget for FY 24/25 $200,000
Additional Funding for Homeless Services:

Measure O Sonoma County Grant Awarded to the
City of Sonoma to cover the cost of the Sonoma
Valley By Names List (BNL) Manager *New to FY
24/25 the City will contract directly with
Homesfirst for the shared BNL Manager role with
the City of Petaluma
$94,000
City of Sonoma – Budget Study Session May 30, 2024 88
Agenda Item #2.1:

COMMUNITY PARTNER

CONTRACT RENEWALS
General Fund
City of Sonoma – Budget Study Session May 30, 2024 89
Agenda Item #2.1:

UPDATED FY 2024/25 AGREEMENTS
City of Sonoma – Budget Study Session May 30, 2023 90

ECONOMIC DEVELOPMENT
Sonoma Valley Visitors Bureau

1. Building lease to use a portion of Carnegie Library for visitor services and offices.

2. Agreement for operations of the downtown Visitors Center operations and information services.
$1
$100,000
1-Year Agreement
3-Year Agreement
Sonoma Valley Chamber of Commerce
Provides economic and business development services.
$125,000 3-Year Agreement

RECREATION & COMMUNITY SERVICES
Sonoma Valley Health & Recreation Association
Provide funding for scholarships for youth and senior swimming programs. $25,000 3-Year Agreement

PUBLIC WORKS & TRANSPORTATION
Sonoma Ecology Center
Provide maintenance and management services - Montini Preserve/Sonoma Overlook Trail.
$21,269 1-Year Agreement
Sonoma Ecology Center
Provide maintenance and management services- Nathanson Oxbow and Demonstration Garden.
$17,589 1-Year Agreement
Agenda Item #2.1:

UPDATED FY 2024/25 AGREEMENTS
City of Sonoma – Budget Study Session May 30, 2023 91

EMERGENCY PREPAREDNESS
Two Lynchpin Road
Provide general emergency preparedness planning and training; Coordination of City’s emergency planning.
$24,000 1-Year Agreement

GENERAL OPERATIONS & SERVICES
Sonoma Valley Community Communications
Provide taping and recording of Council and Commission meetings and other special workshops /meetings.
$73,000 3-Year Agreement
Robert Smith
Provides code enforcement and city prosecutor services for vacation rental hearings.
$60,000 1-Year Agreement
Richardson & Co.

Provide annual financial statement audit services.
$49,320 1-Year Agreement
Sonoma Marshals
Provide code enforcement services on weekends July-Sept and during special events.
$40,000 May 2024 –
September 2024
Agenda Item #2.1:

POLICE
General Fund
City of Sonoma – Budget Study Session May 30, 2024 92
Agenda Item #2.1:

SONOMA POLICE DEPARTMENT
2023/24 ACCOMPLISHMENTS
• Contracted with FLOCK Safety to have 16 automated license plate readers installed • Assigned Community Resource Officer on a full-time basis to the Sonoma Police Department • Managed the Law Enforcement Services contract with the County to ensure the delivery of high-quality public service and fiscal accountability
• Increased public outreach and education to continue to build and improve public trust • Provided training to the Sonoma Valley Unified Schools for “active shooter” and threat response • Acquired advanced training for Police staff on DUI investigations, accident investigations, technology related crimes, and advanced tactical response to in progress crimes • Conducted focused traffic safety enforcement at locations around the city to address community concerns • Increased participation in city-based community groups, to include City Council appointed Committees • Conversion of the last fleet patrol vehicle into the Sonoma County replacement program, ensuring that the vehicle fleet will follow the highest industry standards as law enforcement vehicles transition from fuel to Hybrid and eventually electric
City of Sonoma – Budget Study Session May 30, 2024 93
Agenda Item #2.1:

SONOMA POLICE DEPARTMENT
2024/25 GOALS
 Improve traffic safety through deterrence and enforcement actions by patrol staff  Research additional grant opportunities consistent with our mission  Continue to build relationships with community leaders, churches, schools and clubs  Continue strong community outreach through “Coffee with a Cop” program, Citizen’s Academy, Responsible Beverage Service training, and our presence at many of our local events  Recruit, select, and train new Volunteers in Policing Service (VIPS) and Explorer Scouts (program is in the recruitment phase currently)
 Continue to provide training to each school site during staff days for active shooter and site walkthroughs  Provide training to city staff and review response plans with city staff for active threat situations  Continue to improve relationships with retail businesses, wine industry, and neighborhood  Conduct fundraising to be able to implement the “Every 15 minutes” program at Sonoma Valley High School  Develop a plan to ensure the Sonoma Police facilities can support a mixed fleet of gas and electric patrol vehicles as the future industry standard
City of Sonoma – Budget Study Session May 30, 2024 94
Agenda Item #2.1:

SONOMA POLICE DEPARTMENT

EXPENSE BY CATEGORY
City of Sonoma – Budget Study Session May 30, 2024 95
Expenditure Category FY 21-22 Actuals* FY 22-23 Actuals* FY 23-24 Adopted
Budget
FY 23-24 Amended
Budget
FY 24-25 Proposed
Budget
$ Change FY24-25
Proposed Budget
to FY23-24
Amended Budget
% Change FY24-25
Proposed Budget
to FY23-24
Amended Budget
Salary & Wages $ 61,102.00 $ 78,821.00 $ 83,436.27 $ 83,436.00 $ 86,122.55 $ 2,686.55 3% Employee Benefits $ 34,581.00 $ 39,078.00 $ 41,191.04 $ 41,191.00 $ 42,985.50 $ 1,794.50 4% PERS UAL $ 264,994.00 $ 316,421.00 $ 316,421.41 $ 316,421.00 $ 539,032.88 $ 222,611.88 70% Professional Services $ - $ - $ - $ - $ - $ - 0%
Sheriff Contract $ 4,805,037.00 $ 4,878,982.00 $ 5,344,529.00 $ 5,344,529.00 $ 6,217,192.00 $ 872,663.00 16% Property Services $ 117,574.00 $ 138,076.00 $ 368,314.71 $ 368,314.00 $ 366,528.08 $ (1,785.92) 0% Operations $ 201,237.00 $ 220,275.00 $ 212,050.00 $ 212,050.00 $ 212,050.00 $ - 0% Supplies $ 88,100.00 $ 78,530.00 $ 78,200.00 $ 78,200.00 $ 78,200.00 $ - 0% Software & Equipment $ - $ - $ - $ - $ - $ - 0%
Internal Service & Capital Prj $ 69,089.00 $ 55,206.00 $ 55,097.00 $ 55,097.00 $ 53,728.00 $ (1,369.00) -2% Expense Total $ 5,641,714.00 $ 5,805,389.00 $ 6,499,239.43 $ 6,499,238.00 $ 7,595,839.01 $ 1,096,601.01 17% Agenda Item #2.1:

FIRE
General Fund
City of Sonoma – Budget Study Session May 30, 2024 96
Agenda Item #2.1:

FIRE
2023/24 ACCOMPLISHMENTS
• Staff worked to successfully design and pass the Countywide Fire Services sales tax Measure H. Measure H will provide an estimated $731,600 directly to fund improved Fire and EMS services in the City. There will also be an estimated $178,274 savings to the City as Measure H will also fund REDCOM Dispatch fees. • Obtained grant funding to renovate SVFD Station #1's landscaping, ensuring it meets residential fire safety standards.

This project serves as a demonstration to the community, setting a precedent for compliant landscapes • Started a Leave Behind Narcan program to reduce opioid deaths and provided community education to Sonoma Valley High School
• Took delivery of a new Type 3 Wildland Fire Engine for Station 3. The replaced Type 3 is being kept as a ready reserve unit
• Upgraded our Mobile Data Terminals in all apparatus to I-Pads with fire based software systems • Completed promotional testing for Fire Engineer and Fire Captain City of Sonoma – Budget Study Session May 30, 2024 97
Agenda Item #2.1:

FIRE
2024/25 GOALS
• Actively support efforts to pass a ½ cent Countywide Sales tax to improve Fire Services • Continue to develop our Fuels Management and Defensible Space Program including Vegetation Management Inspections, Chipper Program, and prescribed burning • Continue to place more outdoor AEDs throughout the district. Plans are already in place for one at Glen Ellen Market, one at Jack London State Park, and one at the Kenwood Plaza Park • Finalize purchase of two properties for a new Fire Station 2. Measure H Funds – District • Complete Fire Station 1 Project list: HVAC, paving, balcony, painting, etc • Complete promotional processes for Fire Engineer, Fire Captain and Fire Battalion Chief • Enhance regional training opportunities with external partners City of Sonoma – Budget Study Session May 30, 2024 98
Agenda Item #2.1:

FIRE

EXPENSE BY CATEGORY
City of Sonoma – Budget Study Session May 30, 2024 99
Expenditure Category FY 21-22 Actuals* FY 22-23 Actuals* FY 23-24 Adopted
Budget
FY 23-24 Amended
Budget
FY 24-25 Proposed
Budget
$ Change FY24-25
Proposed Budget
to FY23-24
Amended Budget
% Change FY24-25
Proposed Budget
to FY23-24
Amended Budget
PERS UAL $ 487,845.00 $ 535,517.00 $ 533,725.00 $ 533,725.00 $ 838,381.00 $ 304,656.00 57% Professional Services $ - $ - $ - $ - $ - $ - 0%
SVFRA Contract $ 5,647,345.00 $ 6,332,913.00 $ 6,773,055.00 $ 6,773,055.00 $ 6,554,311.23 $ (218,743.77) -3% Operations $ 103,504.00 $ (38,072.00) $ 130,560.00 $ 130,560.00 $ 147,720.00 $ 17,160.00 13% Supplies $ - $ 31,746.00 $ - $ - $ - $ - 0%
Software & Equipment $ - $ 2,000.00 $ - $ - $ - $ - 0%
Internal Service & Capital Prj $ 396,304.00 $ 362,841.00 $ 352,118.00 $ 352,118.00 $ 395,829.00 $ 43,711.00 12% Transfers $ - $ - $ - $ - $ - $ - 0%
Expense Total $ 6,634,998.00 $ 7,226,945.00 $ 7,789,458.00 $ 7,789,458.00 $ 7,936,241.23 $ 146,783.23 2% Agenda Item #2.1:

CAPITAL IMPROVEMENT

PROGRAM - PARKS
City of Sonoma – Budget Study Session May 30, 2024 100
Agenda Item #2.1:

PUBLIC WORKS – PARKS CIP
2023/24 ACCOMPLISHMENTS
• Olsen Park (CIP-P8) and Sonoma Oaks (CIP-P12) Projects: Began project design utilizing on-call Landscape Architect.
• Plaza Park Enhancements Project (CIP-P10): Completed design and construction of new 3-stream waste receptacles and 8 new bike racks.
• Montini Preserve Fire Enhancement (CIP-P3): Completed annual work including grazing, fire fuel reduction and invasive species weed removal.
• Montini Open Space (CIP P-14): Applied for and received Habitat Conservation Fund Grant to complete design and construction of Montini Trail Project.

City of Sonoma – Budget Study Session May 30, 2024 101
Agenda Item #2.1:

PUBLIC WORKS – PARKS CIP
2024/25 GOALS
• Olsen Park Improvement Project (CIP P8): Finalize design, bid project and complete construction. • Depot Park Renovation (CIP P9): Construct Depot Park Renovation Project. • Pinelli Park Improvement Project (CIP P7): Complete design, bid and construct project. • Sonoma Oaks Playground Project (CIP P12): Complete design and move forward to construction of small playground structure at Sonoma Oaks Park
• 5th St & W. MacArthur Park Project (CIP P13): Complete conceptual design and neighborhood outreach with a Park concept for the public space at 5th St W.
• Montini Open Space (CIP P-14): Complete design and construction of the Montini Trail Project utilizing Habitat Conservation Fund Grant.

City of Sonoma – Budget Study Session May 30, 2024 102
Agenda Item #2.1:

PARKS PROJECTS BY FUNDING SOURCE
CIP # Project Name
General Fund
Designated
304-50000 Gen
Quimby Act
314-50000
Parks Measure
M 315-54000*

PROJECT
TOTAL
P-3
Montini Preserve Fire
Enhancment $0 $0 $35,000 $35,000
P-7 Pinelli Park Improvement Project $0 $32,755 $0 $32,755 P-8 Olsen Park Improvement Project $50,000 $80,166 $120,000 $250,166 P-9
Depot Park Enhancements
Project $0 $0 $200,000 $200,000
P-12
Sonoma Oaks Enhancements
Project $20,000 $0 $72,000 $92,000
P-13 Fifth St West Park $0 $25,000 $0 $25,000
P-14
Sonoma Overlook Trail HCF
Grant Project $0 $5,000 $0 $5,000
SUBTOTAL $70,000 $142,921 $427,000 $639,921
City of Sonoma – Budget Study Session May 30, 2023 103
* Measure M Funding recommended by PROS Committee
Agenda Item #2.1:

CAPITAL IMPROVEMENT

PROGRAM - STREETS
City of Sonoma – Budget Study Session May 30, 2024 104
Agenda Item #2.1:

PUBLIC WORKS – STREETS CIP
2023/24 ACCOMPLISHMENTS
• Chase Street Bridge Replacement (CIP-T1): Completed construction of Chase St Bridge Replacement Project. • 2024 Citywide Slurry Seal (CIP –T3): Completed design and bid the 2024 Citywide Slurry Seal Project, which involved street surface treatment (slurry seal) for 21 street segments within City limits. • Safety Improvements (CIP-T6): Applied for and received GoSonoma SCTA Grant for $1.6M. Initiated design for Sonoma Bike Path upgrades, new bike trail at Sassarini School and intersection upgrades at Spain Street and 7th Street West/Studley and 5th Street West.
• Broadway Crossings (CIP-T10): Completed construction of four pedestrian crossings. • Citywide Sidewalk Inspection and Repair Program (CIP-T4): Completed first on-call concrete contractor sidewalk repair project and sidewalk displacement cutting/hole repair project at/near Plaza.

City of Sonoma – Budget Study Session May 30, 2024 105
Agenda Item #2.1:

PUBLIC WORKS – STREETS CIP
2024/25 GOALS
• 2023/24 Citywide Slurry Seal (CIP –T3): Complete construction of the 2024 Citywide Slurry Seal Project, which involves street surface treatment (slurry seal) for 21 street segments. • Street Road Rehab (CIP-T5): Advance Fryer/Picket/Nash Streets design and construction of the water service upgrade and street pavement project.
• Roadway Safety Improvement Projects (CIP-T6): Complete design and advertise GoSonoma SCTA Grant project.
• Citywide Sidewalk Inspection and Repair Program (CIP-T4): Complete concrete work (ADA upgrades and sidewalk displacement removal at multiple locations utilizing on-call concrete contractor.

City of Sonoma – Budget Study Session May 30, 2024 106
Agenda Item #2.1:

STREETS PROJECTS BY FUNDING SOURCES
CIP
# Project Name
General Fund
301-50000 Gen.

Gas Tax 302-
51001
RMRA: SB1
303-50000
Trans.

Measure M
313-54000
T-3 Bi-Annual Slurry Seal Projects $350,000
T-4
Citywide Sidewalk Inspection & Repair
Program $100,000
T-5
Ongoing Pavement Rehabilitation & Water
Services Replacement Projects $986,000 $642,000 $287,000 T-6
Citywide Roadway Safety Improvement
Projects (GoSonoma) $200,000
SUBTOTAL $300,000 $986,000 $992,000 $287,000
City of Sonoma – Budget Study Session May 30, 2023 107
Agenda Item #2.1:

CAPITAL IMPROVEMENT
PROGRAM – CREEKS AND

DRAINAGE
City of Sonoma – Budget Study Session May 30, 2024 108
Agenda Item #2.1:

PUBLIC WORKS – CREEKS AND DRAINAGE CIP
2023/24 ACCOMPLISHMENTS
 Broadway and Lereroni Road Flood Reduction and Trash Capture Project (CIP-CD3): Received grant funding to complete a storm drain improvement project identified in the City’s storm drain master plan along Broadway just south of Leveroni Road.  Storm Drain System Repair Project at 5th Street East and MacArthur: Began field assessment and design of collapsed storm drain lines at the intersection of 5th Street East and MacArthur.  Storm Drain System Condition Rating (CIP –CD7): Initiated project to begin assessment of City’s higher risk storm drain lines utilizing cleaning and video equipment.

City of Sonoma – Budget Study Session May 30, 2024 109
Agenda Item #2.1:

PUBLIC WORKS – CREEKS AND DRAINAGE CIP
2024/25 GOALS
• Broadway and Lereroni Road Flood Reduction and Trash Capture Project (CIP-CD3): Complete grant funding process to proceed on the storm drain improvement project identified in the City’s storm drain master plan along Broadway just south of Leveroni Road. • Storm Drain System Repair Project at 5th Street East and MacArthur: Complete design, bid award and construct the collapsed storm drain lines at the intersection of 5th Street East and MacArthur. • Storm Drain System Condition Rating (CIP –CD7): Complete assessment project of City’s higher risk storm drain lines utilizing cleaning and video equipment.

City of Sonoma – Budget Study Session May 30, 2024 110
Agenda Item #2.1:

CREEKS AND DRAINAGE PROJECTS BY FUNDING
SOURCE
CIP # Project Name
General Fund 301-
50000 Gen. Grant Funds

PROJECT
TOTAL
CD-3
Broadway & Leveroni Road Flood
Reduction & Trash Capture Project $60,000 $60,000 $120,000 CD-7 Storm Drain System Condition Rating $100,000 $0 $100,000 SUBTOTAL $160,000 $60,000 $220,000
City of Sonoma – Budget Study Session May 30, 2023 111
Agenda Item #2.1:

CAPITAL IMPROVEMENT

PROGRAM - WATER
City of Sonoma – Budget Study Session May 30, 2024 112
Agenda Item #2.1:

PUBLIC WORKS – WATER CIP
2023/24 ACCOMPLISHMENTS
• 2023 Water Rate Study: Completed the 2023 Water Rate Study. • Well #1 Vault Replacement (CIP –W13): Completed construction of the Well #1 Vault Cover and Air Exchange Project.
• Urban Water Management Plan and Minor Water Master Plan Update (CIP-W8): Initiated the Urban Water Management Plan and Minor Water Master Plan Update. This is the beginning of a 2- year effort in cooperation with other Sonoma County Water Contractors. • Water Meter System Upgrades - AMI (CIP-W10): Advertised, awarded and began construction of the water meter system upgrade project to replace all City water meters (approx. 4500) with AMI technology.

City of Sonoma – Budget Study Session May 30, 2024 113
Agenda Item #2.1:

PUBLIC WORKS – WATER CIP
2024/25 GOALS
• Urban Water Management Plan and Minor Water Master Plan Update (CIP-W8): Continue the Urban Water Management Plan and Minor Water Master Plan Update. This is a 2-year effort in cooperation with other Sonoma County Water Contractors. • Water Meter System Upgrades - AMI (CIP-W10): Complete construction of the water meter system upgrade project to replace all City water meters (approx. 4500) with AMI technology. • Replacement of Water Services with Pavement Rehabilitation Projects (CIP –W4): Design, bid, award and start replacement of all water services from the main to the meter on the Fryer/Picket/Nash Streets.

City of Sonoma – Budget Study Session May 30, 2024 114
Agenda Item #2.1:

WATER PROJECTS BY FUNDING SOURCE
CIP # Project Name
Water Fund
512-62001 Grant Funds

PROJECT
TOTAL
W-4
Replacement of Water Services with Pavement Rehab
Projects $650,000 $0 $650,000
W-10 Water Meter System Upgrades (AMI) $0 $300,000 $300,000 SUBTOTAL $650,000 $300,000 $950,000
City of Sonoma – Budget Study Session May 30, 2023 115
Agenda Item #2.1:

CAPITAL IMPROVEMENT
PROGRAM – BUILDINGS AND

FACILITIES
City of Sonoma – Budget Study Session May 30, 2024 116
Agenda Item #2.1:

PUBLIC WORKS – BUILDINGS & FACILITIES CIP
2023/24 ACCOMPLISHMENTS
• Depot Park Museum HVAC Project (CIP-BF-8): Completed construction of the Depot Park Museum HVAC Project.
• Fire Station #1 HVAC Project: Started construction of the Fire Station #1 HVAC upgrade project. • The Haven Building Facility Repairs Project: Initiated and completed facility repairs at the Haven Building.

City of Sonoma – Budget Study Session May 30, 2024 117
Agenda Item #2.1:

PUBLIC WORKS – BUILDINGS & FACILITIES CIP
2024/25 GOALS
• Public Works Safety and Facility Security at Corporation Yard (CIP –BF-2): Start/Complete construction of a new motor-operated rolling security gate and personnel gate at the Cooperation Yard.
• Fire Station #1 HVAC Project: Complete construction of the Fire Station #1 HVAC upgrade project. • City Hall Emergency Power, EV Chargers and Palm Tree Lighting (BF-4): Design and initiate/complete construction of electrical upgrades at/adjacent to City Hall.

City of Sonoma – Budget Study Session May 30, 2024 118
Agenda Item #2.1:

BUILDING AND FACILITIES PROJECTS BY

FUNDING SOURCE
CIP # Project Name
General Fund Designated 304-
50000 Gen
BF-2 Public Works Safety & Facility Security at Corporation Yard $70,000 BF-4 City Hall Emergency Power, EV Chargers and Palm Tree Lighting $50,000 SUBTOTAL $120,000
City of Sonoma – Budget Study Session May 30, 2023 119
Agenda Item #2.1:

QUESTIONS/DISCUSSION
City of Sonoma – Budget Study Session May 30, 2023 120

CITY OF
SONOMA
2024/2025
BUDGET
STUDY

SESSION
Agenda Item #2.1: