REGULAR MEETING MINUTES
OF THE SONOMA CITY COUNCIL
City Council Chambers
City Council: 177 First Street West
, ,Joh“GurnéwMayor Wednesday, September 18, 2024
Patrrcra Farrar—Rlvas, Vice Mayor
Jack Ding _ Ron Wellander 6:00 PM Regular Meeting
Sandra Lowe
6:00 P.M. — REGULAR MEETING
CONVENE, CALL TO ORDER, & PLEDGE OF ALLEGIANCE
Vice Mayor Farrar—Rivas called the meeting to order at 6:00 pm.
ROLL CALL
PRESENT: Council Member Wellander, Council Member Lowe, Council Member Ding, Vice Mayor Farrar—Rivas, and Mayor Gurney
REPORT ON CLOSED SESSION
There was no Closed Session held.
APPROVAL OF AGENDA
Motion by Vice Mayor Farrar-Rivas, seconded by Council Member Ding, to approve the Consent Calendar as presented. Motion carried unanimously.
1. PRESENTATIONS
Item 1.1: Evacuation and Emergency Preparedness Update from Chief of Police Cutting
2. COMMENTS FROM THE PUBLIC
Jim Silverman provided public comment.
3. MEETING DEDICATIONS
None.
4. COUNCILMEMBERS’ REPORTS AND COMMENTS
Council Member Wellander attended the After Fire Conference at Hanna Boys Center and provided a welcome to all attendees.
Council Member Lowe attended a Sonoma County Transportation Authority meeting on September 8, 2024, where she brought up the issues ofthe heavy traffic congestion at the intersection of Highway 116 and 121.
Vice Mayor Farrar—Rivas attended an event out on by the Bay Area Council called “Climate the New Frontier” which was led by California Lieutenant Governor Kounalakis.
On September 12, 2024, Mayor Gurney attended a Sonoma Tourism Improvement District meeting.
On September 16 and 17, respectively, he also attended a local radio KSW event and a Finance Committee meeting. Mayor Gurney also shared that everyone within the city limits should have received information in the mail about the upcoming Measure T, which will be on the November 2024 ballot. He also shared that the City is currently seeking applications to fillthe Library Commissioner position which sits on the County Library Commission.
5. CITY MANAGER COMMENTS AND ANNOUNCEMENTS
City Manager Guhin notified the public that the City’s YouTube is currently experiencing some issues and cannot livestream the meeting. However, streaming via KSVY’s YouTube and the City of Sonoma’s CivicWeb website is still available. Mr. Guhin shared that the City is currently working with Sonoma Libraries and the County Department of Emergency Management to use the local library as a cooling and warming center moving forward. Additional details will be shared with the community as the City moves through the project. City Manager Guhin shared that the two all-electric Ford trucks that the Council approved at the previous meeting have already been put to use at Public Works. Mr.
Guhin announced to the Council and community that commencing October 7, 2024, City Hall’s front desk hours will be extended. City Hall will now be open from 8:00 am. to 5:00 p.m., Monday through Thursday, including during the lunch hour. Appointments can be made with individual staff members on Fridays. Mr. Guhin reminded the Council that he would be at the International City Managers Association meeting starting September 21 — 25, 2024. Lastly, he welcomed new staff members Diane Levine and Jacob Dunn to the City’s Planning Department team, acknowledging that the Planning Department is now fully staffed.
6. CITY ATTORNEY COMMENTS
None.
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7. CONSENT CALENDAR — CITY COUNCIL
Motion by Council Member Ding, seconded by Council Member Lowe, to approve the Consent Calendar as presented. Motion carried unanimously.
Item 7.1: Waive further reading and Authorize Introduction and/or Adoption of Ordinances by Title Only. (Standard procedural action - no backup information provided)
Item 7.2: Receive the Minutes from the Regular Meeting of September 4, 2024 (Rebekah Barr, MMC, City Clerk)
Action: The minutes were received.
Item 7.3: Accept the Expenditure Report for the Month of August 2024 (Prapti Aryal, Finance Director)
Action: The expenditure report was accepted.
Item 7.4: Adopt a Resolution Authorizing the City Manager to Execute a Professional Services Agreement with GHD Inc. for Design of the Citywide Safety Bicycle and Pedestrian Improvements (CIP T—6)in the amount of $382,430 (Mike Berger, Public Works Director)
Action: Adopted as Resolution 73-2024.
Item 7.5: Adopt a Resolution Authorizing the City Manager to Execute a Professional Services Agreement with Keyser Marston Associates in an Amount Not to Exceed $108,000 to Complete Housing Element Required Analyses (Jennifer Gates, AICP, Community Development Director)
Action: Adopted as Resolution 74-2024.
Item 7.6: Adopt a Resolution Reviewing the 5th Street East and East MacArthur Street Emergency Storm Drain Contract and Determining There is a Need to Continue the Action (Mike Berger, Public Works Director)
Action: Adopted as Resolution 75-2024.
Item 7.7: Adopt a Resolution Cancelling the Regular Meeting Scheduled for October 2, 2024, Scheduling a General Plan Special Study Session and Regular Meeting on October 14, 2024, and Scheduling an Additional Regular Meeting on October 21, 2024 (Rebekah Barr, MMC, City Clerk)
Action: Adopted as Resolution 76-2024.
8. PUBLIC HEARING
None.
9. REGULAR CALENDAR — CITY COUNCIL
Item 9.1: Hold a Public Meeting to Renew the Sonoma Tourism Improvement District (David Guhin, City Manager)
Action: The public meeting was held.
Item 9.2: Adopt a Resolution Approving the Dedication of France Street Bridge to Former Mayor Larry Murphy and a Resolution Adopting a City Property and Infrastructure Naming Policy (Sarah Tracy, Senior Management Analyst/PIO)
Action: Adopted as Resolution 77-2024 and Resolution 78-2024.
Motion by Council Member Lowe, seconded by Vice Mayor Farrar—Rivas, to Adopt a Resolution Approving the Dedication of France Street Bridge to Former Mayor Larry Murphy and Adopting a City Property and Infrastructure Naming Policy. Motion carried unanimously.
Item 9.3: Adopt a Resolution Approving the Temporary Use of Field of Dreams "Fazio Field" by Transcendence Theater Company for a Summer Event Series June 2-22, August 1- 17 and August 29—September 15, of 2025. The proposed resolution is exempt from the California Environmental Act (CEQA) under Sections 15304 (minor alterations of land), 15323 (normal operations of facilities for public gatherings) and 15061(b)(3) (common sense exemption) of the CEQA Guidelines (Lisa Janson, Senior Management Analyst)
Action: Adopted as Resolution 79-2024.
Public Comment: BillLynch, Steve Kyle, and Judith Walsh.
Motion by Council Member Ding, seconded by Vice Mayor Farrar-Rivas, to Adopt a Resolution Approving the Temporary Use of Field of Dreams, “Fazio Field”, by Transcendence Theater Company for a Summer Event Series June 2-22, August 1-17, and August 29 — September 15 of 2025. Motion carried unanimously.
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Item 9.4: Designate the City of Sonoma Voting Delegate forthe 2024 League of California Cities Annual Conference and Provide Direction on Proposed Resolution (Rebekah Barr, MMC, City Clerk)
Action: Council Member Ding, with Mayor Gurney as an alternate, was designated as the City of Sonoma Voting Delegate for the 2024 League of California Cities Annual Conference and directed to vote no on the proposed resolution.
Motion by Council Member Lowe, seconded by Mayor Gurney, to designate Council Member Ding as the City of Sonoma Voting Delegate for the 2024 League of California Cities Annual Conference.
Motion carried unanimously.
Motion by Mayor Gurney, seconded by Council Member Lowe, to direct Council Member Ding to vote “No” on the proposed resolution at the 2024 League of California Cities Annual Conference. Motion carried unanimously.
Mayor Gurneycalled for a recess at 7:40 pm; Council reconvened at 7:45 pm.
Item 9.5: Adopt a Resolution Authorizing the City Manager to Execute a Professional Services Agreement with Hinderliter De Llamas & Associates (HdL Companies) for Business License Administrative Services, Short Term Rental (STR) Administrative Services and Transient Occupancy Tax (TOT) Administrative Services (Jennifer Gates, AlCP, Community Development Center and Prapti Aryal, Finance Director) Action: Adopted as Resolution 80-2024.
Motion by Vice Mayor Farrar—Rivas, seconded by Council Member Lowe, to Adopt a Resolution Authorizing the City Manager to Execute a Professional Services Agreement with Hinderliter De Llamas &Associates (HDL Companies) for Business License Administrative Services, Short Term Rental (STR) Administrative Services and Transient Occupancy Tax (TOT) Sen/ices. Motion carried unanimously.
Item 9.6: A Resolution Authorizing the City Manager to Execute a Professional Service Agreement with OpenGov for Cloud Budgeting & Planning Software and implementation (Prapti Aryal, Finance Director)
Action: Adopted as Resolution 81-2024.
Motion by Council Member Ding, seconded by Vice Mayor Farrar—Rivas, to Adopt a Resolution Authorizing the City Manager to Execute a Professional Services Agreement with OpenGov for Cloud Budgeting & Planning Software and Implementation. Motion carried unanimously.
Item 9.7: Update on Fiscal Year 2023-24 Year End (Prapti Aryal, Finance Director) Action: The fiscal year 2023-24 year-end update was received.
10. SECOND COMMENTS FROM THE PUBLIC
None.
10. ADJOURNMENT
Mayor Gurney adjourned the meeting at 8:28 pm.
I HEREBY CERTIFY that the foregoing minutes were duly and regularly received at a regular meeting of the Sonoma City ouncil on the 14‘“of October 2024.
ep y City Clerk
Regular Meeting Minutes, September 18, 2024
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