California Department of Housing and Community Development – SB 9 Fact Sheet 7 and other exactions, as well as locally adopted ordinances that impact the cost and supply of residential development), and 4) include programs and policies that establish zoning and development standards early in the planning period and implement incentives to encourage and facilitate development. The element should support this analysis with local information such as local developer or owner interest to utilize zoning and incentives established through SB 9. Learn more on HCD’s Housing Elements webpage.
Housing Crisis Act of 2019. An affected city or county is limited in its ability to amend its general plan, specific plans, or zoning code in a way that would improperly reduce the intensity of residential uses. (Gov. Code, § 66300, subd. (b)(1)(A).) This limitation applies to residential uses in all zones, including single-family residential zones. “Reducing the intensity of land use” includes, but is not limited to, reductions to height, density, or floor area ratio, new or increased open space or lot size requirements, new or increased setback requirements, minimum frontage requirements, or maximum lot coverage limitations, or any other action that would individually or cumulatively reduce the site’s residential development capacity. (Gov. Code, § 66300, subd. (b)(1)(A).) A local agency should proceed with caution when adopting a local ordinance that would impose unique development standards on units proposed under SB 9 (but that would not apply to other developments). Any proposed modification to an existing development standard applicable in the single-family residential zone must demonstrate that it would not result in a reduction in the intensity of the use. HCD recommends that local agencies rely on the existing objective development, subdivision, and design standards of its singlefamily residential zone(s) to the extent possible. Learn more about Designated Jurisdictions Prohibited from Certain Zoning-Related Actions on HCD’s website.
Housing Accountability Act. Protections contained in the Housing Accountability Act (HAA) and the Permit Streaming Act (PSA) apply to housing developments pursued under SB 9. (Gov. Code, §§ 65589.5; 65905.5; 65913.10; 65940 et seq.) The definition of “housing development project” includes projects that involve no discretionary approvals and projects that include a proposal to construct a single dwelling unit. (Gov. Code, § 65905.5, subd. (b)(3).) For additional information about the HAA and PSA, see HCD’s Housing Accountability Act Technical Assistance Advisory.
Rental Inclusionary Housing. Government Code section 65850, subdivision (g), authorizes local agencies to adopt an inclusionary housing ordinance that includes residential rental units affordable to lower- and moderate-income households. In certain circumstances, HCD may request the submittal of an economic feasibility study to ensure the ordinance does not unduly constrain housing production. For additional information, see HCD’s Rental Inclusionary Housing Memorandum.
Agenda Item #10.1:
STATE OF CALIFORNIA - BUSINESS, CONSUMER SERVICES AND HOUSING AGENCY GAVIN NEWSOM, Governor
DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT
DIVISION OF HOUSING POLICY DEVELOPMENT
2020 W. El Camino Avenue, Suite 500
Sacramento, CA 95833
(916) 263-2911 / FAX (916) 263-7453
www.hcd.ca.gov
April 29, 2022
Scott Reimers
City of Temple City
Community Development Director
9701 Las Tunas Drive
Temple City, CA 91780
Dear Scott Reimers:
RE: City of Temple City – Housing Crisis Act, Letter of Technical Assistance The purpose of this letter is to provide technical assistance to the City of Temple City (City) regarding the relationship between its recently adopted Senate Bill (SB) 9 implementation ordinance (Ordinance Nos. 21-1058 U, 21-1059) (“Ordinance”) and the Housing Crisis Act of 2019 (Gov. Code, § 66300), among other relevant state housing laws. The California Department of Housing and Community Development (HCD) received a complaint in which concerns were raised that certain provisions of the Ordinance may violate state law. HCD subsequently reviewed the adopted ordinance and other publicly available materials. This letter identifies several concerning provisions of the Ordinance and describes the ways in which these provisions likely violate the Housing Crisis Act of 2019 (HCA).
This letter also identifies provisions of the Ordinance that raise concerns under other housing laws, such as State Housing Element Law (Gov. Code, § 65580 et seq.), Accessory Dwelling Unit (ADU) Law (Gov. Code, § 65852.2), Affirmatively Furthering Fair Housing (AFFH) (Gov. Code, § 8899.50), and Anti-Discrimination in Land Use Law (Gov. Code, § 65008). These additional concerns are addressed briefly in anticipation of the forthcoming 6th Cycle Temple City Housing Element review letter.
Housing Crisis Act of 2019 (Gov. Code, § 66300)
The HCA limits the ability of a local agency to reduce the intensity of land use anywhere where housing is an allowable use without concurrently increasing the intensity of land use elsewhere to compensate for the loss of residential development capacity. The HCA defines reductions in the intensity of land use to include the addition or modification of development standards. Specifically, the law provides the following:
Changing the general plan land use designation, specific plan land use designation, or zoning of a parcel or parcels of property to a less intensive use or reducing the intensity of land use within an existing general plan land use designation, specific plan land use designation, or zoning district in effect at the Agenda Item #10.1:
Scott Reimers, Community Development Director
time of the proposed change, below what was allowed under the land use designation or zoning ordinances of the affected county or affected city, as applicable, as in effect on January 1, 2018, except as otherwise provided in clause (ii) of subparagraph (B) or subdivision (i). For purposes of this subparagraph, “reducing the intensity of land use” includes, but is not limited to, reductions to height, density, or floor area ratio, new or increased open space or lot size requirements, new or increased setback requirements, minimum frontage requirements, or maximum lot coverage limitations, or any other action that would individually or cumulatively reduce the site’s residential development capacity.
(Gov. Code, § 66300, subd. (b)(1)(A).) In addition, the HCA is to be broadly construed to maximize the development of housing.
HCD’s analysis of the adopted Ordinance involved identifying new or modified development standards, comparing those development standards against the development standards applicable to the R-1 Zone District and in effect on January 1, 20181, and noting instances that suggested a reduction in residential development capacity. In reviewing materials from the October 5, 2021; November 9, 2021; December 7, 2021; and January 4, 2022, Planning Commission and City Council meetings, it appears that the potential impacts of the HCA on the Ordinance were not discussed. For this reason, HCD assumes that no HCA analysis was undertaken and no concurrent and compensatory increase in the intensity of land use pursuant to subdivision (i) of Government Code section 66300 occurred.
Development Standard 1: Maximum Unit Size of 800 Square Feet:2:The Ordinance creates new maximum size standards for residential development that appear to reduce the intensity of land use. The Ordinance limits the maximum size of a dwelling built under SB 9 to 800 square feet (TCMC 9-1T-21.A.4.c). The development standards of the R-1 Zone District currently impose no equivalent limitation on the absolute maximum size of dwellings. Rather, the R-1 Zone District regulates the size of dwellings by a combination of maximum floor area ratios and maximum floor areas, which vary depending on lot area, depth, and whether the dwelling is one or two stories in height. It is beyond the scope of this letter to comprehensively describe the intricacies of these development standards; however, by examining the maximum lot coverage standard, it is possible to see how the new standard represents a reduction in residential development capacity. This section examines only the maximum lot coverage standard in order to provide a comparison; other development standards could also serve for this purpose.
1 For the purposes of this analysis, HCD assumes that the relevant current development standards were in effect on January 1, 2018.
2 While it is beyond the scope of this letter to address potential violations of SB 9 itself, Government Code section 65852.21, subdivision (b)(2)(A), seems to contemplate units that are “at least 800 square feet in floor area,” not limited to a maximum of 800 square feet, as required by the Ordinance.
Agenda Item #10.1:
Scott Reimers, Community Development Director
Table 9-1G-3 (R-1 Zone District Residential Development Standards) provides that the maximum lot coverage shall be calculated according to the following formula: (.275 x lot area) + 1,125 square feet. The resulting figure represents the maximum amount of ground level residential floor area that a development can have. Lots with existing development (e.g., a single-family home) can receive additional floor area by constructing additions or by constructing new structures until the maximum lot coverage limit is reached. Vacant lots are subject to the same maximum lot coverage limit as already developed lots. HCD is particularly concerned by scenarios under which the Ordinance will prevent a property owner from developing its lot to the extent permitted under the previously existing development standards.
For example, a typical 7,200 square-foot lot in the R-1 zone is generally able to be developed with a house approximately 3,000 square feet in size. Were the same size lot developed with “urban dwellings” pursuant to the City’s SB 9 implementation Ordinance, the size of each home would be limited to 800 square feet. This represents a reduction in floor area of approximately 75 percent if one urban dwelling were constructed and approximately 50 percent if two urban dwellings were constructed. As demonstrated here, the Ordinance’s 800 square-foot maximum unit size reduces the site’s residential development capacity dramatically in certain instances.
One potential remedy to this situation would be to impose the same suite of floor area-related development standards to lots with SB 9 units as to lots with one single-family dwelling.
Development Standard 2: Height Limit: The Ordinance limits the maximum height of a new attached or detached dwelling built under SB 9 to one story and 18 feet (TCMC 9-1T-21.A.4.f).
The development standards of the R-1 Zone District currently limit building heights depending on the lot characteristics. Lots wider than 75 feet allow one-story or two-story dwellings up to 32 feet in height. Lots narrower than 75 feet allow one-story or two-story dwellings up to 28 feet in height. On flag lots, uniquely shaped lots, or lots with less than 35 feet of street frontage, the building height is limited to one story and 18 feet. The Ordinance would impose the smallest, one-story, and 18-foot height limitation on all units built under SB 9 regardless of the size or other characteristics of the lot. This limitation, to the extent it prevents development of equivalent floor area compared to that allowed under the existing development standards as described above, reduces the intensity of land use and represents a reduction in residential development capacity.
Development Standard 3: Courtyards: The Ordinance requires that all new detached dwellings built under SB 9 provide an open space courtyard with a minimum area of 1,000 square feet or ten percent of the lot area and with a minimum width and depth of 20 feet, whichever is larger (TCMC 9-1T-21.A.6.m). The development standards of the R-1 Zone District currently impose no such requirement on other dwellings. As a point of comparison, in the higher density R-2 Zone District, a courtyard is required only for sites proposing more than two units and having a lot width of 50 feet or more. As with the height standard discussed above, imposing a courtyard requirement in the R-1 Zone District creates a reduction in residential development capacity if it prevents development of equivalent floor area compared to that allowed under the existing development standards.
Agenda Item #10.1:
Scott Reimers, Community Development Director
Governmental Constraints under Housing Element Law (Gov. Code, §§ 65580-65589.11) Housing elements are required to contain analysis of potential and actual governmental constraints on the development of housing for all income levels. (Gov. Code, § 65583, subd. (a)(5).) This includes, but is not limited to, analysis of land use controls, building codes and their enforcement, and locally adopted ordinances that directly impact the cost and supply of residential development. After identifying governmental constraints, the City must implement programs to remove those governmental constraints to the development of housing where legally possible. (Gov. Code, § 65583, subd. (c)(3).) Therefore, the City should be aware that HCD will examine the City’s SB 9 implementation Ordinance in the context of the commitments made in the City’s forthcoming draft 6th Cycle Housing Element.
In addition to Development Standards 1-3 discussed above, the following provisions of the Ordinance appear to create governmental constraints on the development of housing that would reduce the economic feasibility of projects.
Parking Requirements: The Ordinance prohibits a property owner from constructing off-street parking spaces that would serve the residents of an SB 9 unit (TCMC 9-1T-21.A.4.j; 9-1T21.11.f). Additionally, the property owner must remove existing driveways and driveway aprons that might facilitate off-street parking. The development standards of the R-1 Zone District currently impose no such prohibition on the creation of additional off-street parking spaces beyond the two-space-per-dwelling minimum provided they meet the requirements of subsection G (Vehicle Parking and Driveways) of the R-1 Zone District development standards. These requirements impose a new burden on property owners seeking to develop housing under SB 9—a burden which is not borne by any other property owner in the R-1 Zone District. Coupled with the Ordinance’s prohibition on the issuance of on-street overnight parking permits to residents of SB 9 units (TCMC 3-3A-23.B.1.i), these requirements likely represent a governmental constraint on the development of housing.
Additionally, these requirements raise concerns related to AFFH and housing discrimination.
Materials reviewed by HCD indicate that the City did not perform an analysis to demonstrate that, within the R-1 Zone District in Temple City, households with protected characteristics that do not have a personal vehicle can access resources in a manner equivalent to households that do have a personal vehicle.
3 If the City is concerned with environmental impacts
associated with personal automobile use, a more defensible policy may be to make off-street 3 This may also raise concerns under 2 CCR § 12060(a) regarding practices with a discriminatory effect. Discriminatory effects occur when the policy or practice predictably results in a disparate impact on a group of individuals, or creates, increases, reinforces, or perpetuates segregated housing patterns based on membership in a protected class. See also Anti-Discrimination in Land Use Law (Gov. Code, § 65008) and AFFH (Gov. Code, § 8899.50).
Agenda Item #10.1:
Scott Reimers, Community Development Director
parking and on-street parking permits optional for SB 9 units and their residents while encouraging active transportation and transit use. Policies that encourage these behaviors can include covered and secure bicycle parking, subsidized bus passes, etc. 30-Year Affordable Housing Deed Restriction: The Ordinance requires that all units created under SB 9 be deed-restricted to low- or very low-income households (9-1T-21.A.4.l). While inclusionary zoning requirements are a well-used and important tool for the creation of affordable housing, this requirement is equivalent to a 100 percent inclusionary requirement that is not imposed on any other type of residential development in Temple City. A typical inclusionary requirement is 15 or 20 percent and is applicable to a broad range of residential development. This requirement has the potential to render development of SB 9 units economically infeasible, and as such may constitute a governmental constraint to housing development. As a part of the ongoing housing element update process, the City will need to demonstrate that local development costs and anticipated affordable rents will result in projects that are economically feasible.
Additionally, Government Code section 65850, subdivision (g), authorizes local agencies to adopt an inclusionary housing ordinance that includes residential rental units affordable to lower- and moderate-income households. In certain circumstances, HCD may request the submittal of an economic feasibility study to ensure the ordinance does not unduly constrain housing production. For additional information, see HCD’s Rental Inclusionary Housing Memorandum.
LEED Platinum Certification: The Ordinance requires that all new detached dwellings built under SB 9 achieve LEED Platinum certification (TCMC 9-1T-21.A.4.o). While environmental sustainability is a laudable goal, the development standards of the R-1 Zone District currently impose no such requirement on other dwellings. For a building to achieve a LEED Platinum certification, it must provide the very highest level of energy efficiency—far beyond the requirements of the state building code. To achieve this highest-level of sustainable design, specific building design, siting, materials, fixtures, appliances, and heating/cooling systems are required. These additional physical requirements will substantially increase the cost of development of SB 9 units and will therefore likely result in a governmental constraint to the development of housing.
As stated above, housing elements must contain an analysis of governmental constraints on the development of housing for all income levels (Gov. Code, § 65583, subd. (a)(5)) and implement programs to remove those constraints (Gov. Code, § 65583, subd. (c)(3)). The concerns raised above may constitute such constraints.
Subterranean Third Story Requirement: In certain instances, the Ordinance requires that a portion of the floor area of a dwelling built under SB 9 be located underground (TCMC 9-1T21.A.4.f). Under SB 9, when a local agency’s development standards would physically preclude the construction of up to two residential units at least 800 square feet in size, the local agency is required to modify or waive one or more development standards to accommodate a Agenda Item #10.1:
Scott Reimers, Community Development Director
development of that size. (Gov. Code, §§ 65852.21, subd. (b); 66411.7, subd. (c).) Anticipating that in some cases SB 9 units may need to be built as three-story dwellings to meet this statutory requirement, the City appears to have included this undergrounding requirement. In no other instance is a dwelling in the R-1 Zone District required to build habitable floor area that is otherwise consistent with other development standards such as maximum floor area, FAR, etc., as underground living space. This requirement could substantially increase the cost of development of some SB 9 units and may result in a governmental constraint to the development of housing.
State ADU Law (Gov. Code, §§ 65852.2 and 65858.22)
SB 9 and State ADU Law are complementary. Both laws can be implemented in ways that result in developments with both “SB 9 Units” and ADUs. When combined, up to four units may be built in the same lot area typically used for a single-family home. The calculation varies slightly depending on whether a lot split is involved, but the outcomes regarding total maximum unit counts are identical. After reviewing the City’s Ordinance to verify consistency with State ADU Law, the following concern was noted.
Accessory Dwelling Units – No Lot Split: The Ordinance establishes a limit of two residential units on each lot developed under SB 9 and requires that ADUs and Junior ADUs (JADUs) count toward that limit (TCMC 9-1T-21.A.4.b). As written, this limitation applies to situations in which a lot split is proposed as well as to situations when a lot split is not proposed. This inaccurately implements SB 9 and denies property owners the right to develop ADU(s) consistent with State ADU Law. (Gov. Code, §§ 65852.2; 65852.22.) The provisions of SB 9 that allow a local agency to impose a limit of two residential units specifies that ADUs/JADUs are to be counted towards that limit only in instances when a lot split is proposed. (Gov. Code, § 66411.7, subd. (j)(1).) In instances when a lot split is not proposed, these limitations do not apply and the local agency must allow ADUs as it typically would pursuant to State ADU Law. (Gov. Code, § 65852.21, subd. (f).)
Conclusion
Separately and collectively, these development standards and other requirements reduce the intensity of land use, raising concerns under the HCA. They also raise concerns under State Housing Element Law, State ADU Law, AFFH, and Anti-Discrimination in Land Use Law. The implementation of these policies will almost certainly have a chilling effect on the production of housing under SB 9 by rendering projects economically infeasible. HCD would like to remind the City that under Government Code section 65585, subdivision (j), HCD has enforcement authority over these and other housing laws. Accordingly, HCD may review local government actions to determine consistency with these and other laws. (Gov.
Code, § 65585, subd. (i).). If HCD finds that a city’s actions do not comply with state law, HCD may notify the California Office of the Attorney General. (Gov. Code, § 65585, subd. (j).)
Agenda Item #10.1:
Scott Reimers, Community Development Director
Thank you for your prompt attention to this matter. HCD recommends the City conduct a comprehensive review of the HCA and other applicable state housing laws and update its SB 9 implementing ordinance accordingly. Additionally, HCD requests that the City respond in writing within 30 days of receipt of this letter. The City’s response should include a proposed timeline for corrective actions. If you have questions or need additional information, please contact Brian Heaton, of our staff, at [email protected].
Sincerely,
David Zisser
Assistant Deputy Director
Local Government Relations and Accountability
cc: Brian Cooke, City Manager
Greg Murphy, City Attorney
Agenda Item #10.1:
City of Sonoma
Agenda Item Summary
Meeting: City Council - 18 Dec 2024
Department
Administration
Staff Contact
Lisa Janson, Senior Management Analyst
Agenda Item Title
A Resolution Approving the Conditions for Operations of Sonoma's Tuesday Night Market 2025 Season and Vendor Stall Fee Pricing
Summary
BACKGROUND
In December 2019, the City Council approved a resolution establishing the 2020 Market Operator Partnership, which included the City, Sonoma Valley Chamber of Commerce, and a Market Operations Manager. The resolution authorized contracts, budget adjustments, and updates on future market operations.
During the 2020 pandemic, the market pivoted to a scaled-down farmers market model. By 2021, as restrictions eased, community elements like entertainment and food vendors were reintroduced. The 2022 season marked the full return of the community event format, with an established process for the management of 20–22 markets per season.
In 2024, the market saw significant expansion while upholding fiscal responsibility:
Community Partner Area: Increased participation required a new designated area, often at capacity, with plans for further growth.
Co-Programming: The Sonoma Community Center introduced a successful Zucchini Racer maker workshop, boosting community engagement.
Sponsorships: Expanded sponsorships, such as "Greening Sponsor" and "Powering the Stage Sponsor," supplemented traditional programs, helping to fund initiatives like the Free Bike Valet program, which incentivized cyclists with $1 farm stand tokens. Larger Market Team: A dedicated team, including public works staff, a market manager, and a special events manager, improved operations, vendor coordination, participant engagement, and emergency response.
Onsite Security: Contracted Sonoma Police provided a calming presence and ensured compliance with ordinances.
These enhancements fostered a dynamic, community-centered market experience while maintaining careful budget oversight.
PLANS FOR SONOMA’S TUESDAY NIGHT MARKET: 2025 SEASON
Building on the successes of the 2024 season, staff, in consultation with the market manager and Sonoma Valley Chamber of Commerce, is proposing several updates for the 2025 Tuesday Night Market season.
Agenda Item #11.1:
2025 Market Overview
Season Duration: The market will run from May 6 to September 30, 2025, including a market on July 1 to accommodate the Fourth of July holiday falling on a Friday.
City Party Integration: Staff recommend hosting the City Party on a Tuesday market evening to align with the market. Alternative vendor locations will be explored to accommodate programming conflicts.
Operating Hours Adjustment for September: To address reduced daylight, staff suggests shifting market hours in September to 4:30 PM–7:30 PM, with music from 5:30 PM–7:30 PM.
Alternatively, the Council may consider ending the season in mid-September.
Community Engagement and Sponsorships
Non-Profit Partnerships: The Chamber will continue highlighting a different non-profit at each market, allowing them brief speaking opportunities and benefiting from donations collected at the wine booth.
Expanded Sponsorships: New sponsorship opportunities will allow non-profits and local businesses to host fundraising and promotional activities within a designated market area. Marketing materials for this program will be distributed well in advance, leveraging the Chamber’s network to ensure participation is structured and compliant with ABC regulations.
Special Programs and Events
Music Partnerships: In addition, to the programmed music on the front historical lawn, a formal partnership with Music in Place will enhance youth music programming at the Grinstead Amphitheater, further enriching the community experience. Zucchini Races: The annual Zucchini Races will be held on August 19, with continued collaboration between the Sonoma Raceway and the Sonoma Community Center, which will offer a zucchini car workshop. Farmers will be encouraged to bring oversized zucchinis the prior week, supported by targeted marketing. Jazz and Acoustic Programming: The Sonoma Valley Jazz Society will co-host monthly jazz events at the Grinstead Amphitheater on the second Tuesday from June to September. Acoustic acts will complement the market atmosphere on the historic front lawn.
Operational Enhancements
Hours of Operation
The market will maintain its standard hours of 5:00 PM–8:00 PM, with music from 6:00 PM–8:00 PM. This schedule, successful in 2024, allows vendors to pack up safely while there is still daylight
Improved Coordination
The 2024 season demonstrated the benefits of structured operations and community partnerships, which will continue to be refined in 2025.
The proposed updates aim to strengthen the market’s role as a vibrant community event while ensuring smooth operations and continued financial and logistical sustainability.
Agenda Item #11.1:
Staffing for the 2025 Market Season
The market team does not anticipate staffing changes for the 2025 season. With City Council approval, the plan is to retain the current part-time contract Market Manager, Jerry Wheeler.
Ms. Wheeler continues to be an invaluable resource, managing key responsibilities such as:
Coordinating and collecting vendor applications and materials Planning market layout
Vendor communication and onsite coordination
Overseeing setup, execution, and EBT operations
Managing market events and programs
Her professionalism and dedication have been instrumental in building a strong foundation for the market, earning the appreciation of vendors for her problem-solving abilities.
Security Services
Staff recommend continuing the partnership with the Sonoma Police Department for onsite security. The Sonoma County Sheriff's Department will provide one officer under contract. The presence of law enforcement has proven to be an effective deterrent.
Public Works Support
As the market grows, the role of the Public Works maintenance worker remains essential.
Responsibilities include:
Setting up the market, including traffic control measures like barricades and no-parking signs for emergency access
Ensuring electrical systems are operational for vendor use Coordinating the relocation of the bus drop-off zone
Addressing onsite issues, such as power outages or restroom maintenance issues Assisting with post-event tasks like vehicle exit coordination, removing signs, shutting down electrical bollards, and packing up of the event supplies.
Waste Management
In 2024, the City of Sonoma renegotiated its franchise agreement with Sonoma Garbage Collectors (SGC), significantly improving waste management support for city-planned events.
Under the new agreement, SGC will manage trash sorting, collection, recycling, composting, and related education for the market. This eliminates a major budget expense for 2025, as these services, previously the largest single market expense, are now covered by SGC.
This staffing plan ensures operational efficiency and supports the continued growth of the Tuesday Night Market.
2025 Draft Budget & Revenues
The 2025 draft market budget is provided in Exhibit B. Staff recommend maintaining the current vendor stall fees without any increase for this year; a complete list of fees is included in Exhibit C.
Revenue Goals and Budget Strategy for 2025
Staff is confident that the 2025 revenue goals can be achieved, provided the vendor composition remains consistent with the successful 2024 season. The 2025 budget is designed to break even, with the most significant year-over-year savings resulting from the reduction in costs tied to waste management. These expenses, previously a substantial budget item, will now be covered under the City’s franchise agreement with Sonoma Garbage Collectors.
Agenda Item #11.1:
Beyond vendor stall fees, staff recommend that the City Council authorize the City Manager to develop pricing strategies for sponsorships and merchandising to align with revenue objectives outlined in the 2025 proposed budget. Additional budgetary authority and policy updates are detailed in Exhibit A, which includes redlined changes to the 2024 Conditions for Operations of the Tuesday Night Market.
Fire and Safety Services
New County fire safety regulations require an ALS ambulance onsite at all markets, a service valued at $10,000. The Sonoma Valley Fire District, as a committed community partner, has generously agreed to waive this fee and provide the service at no cost.
EBT Market Match Program
In 2025, the market operations team will seek sponsorship to continue funding the 100% EBT market match program. This initiative benefits EBT participants by doubling their purchasing power for fresh, organic produce and supports farmers by boosting their revenue. To promote the program, the team will leverage social media campaigns and distribute posters through community partners.
Food Insecurity Initiatives
Discussions are underway with Sonoma Valley Food Weaver to explore additional food programs that would address food insecurity within the community. These initiatives aim to further the market’s mission of fostering community support and providing accessible, nutritious food options.
These combined efforts will help sustain the market’s financial health while enhancing its community impact in 2025.
Green Policies for 2025
The 2025 market season will continue to prioritize sustainability and promote eco-friendly practices, building on successful initiatives from previous years.
Free Bike Valet Program
The market team will seek sponsorship to maintain the free bike valet program in collaboration with Operation Bicycle. In 2024, the program served 20–25 community members weekly. For 2025, the focus will remain on encouraging alternative transportation through:
Website and Social Media: Featuring information on Plaza bike rack locations, safe cycling routes, and Sonoma County Transit options.
Onsite Promotion: Displaying larger, freestanding banners to attract participants from greater distances.
Waste Reduction Initiatives
The market will expand its efforts to minimize waste with a three-pronged approach:
1. Reusable Items: Encouraging attendees to bring reusable service ware and cups.
2. Proper Disposal: Promoting proper waste sorting into designated receptacles.
3. Pack It In, Pack It Out: Reinforcing the practice of carrying out personal waste.
The vendor selection process will prioritize applicants offering creative, minimally packaged food options. Collaboration with Sonoma Garbage Collectors (SGC) will ensure adherence to high standards for sorting, composting, and food recovery.
Agenda Item #11.1:
Compliance with the Single-Use Plastics Ban
The 2025 market will strictly enforce the single-use plastics ban. To support compliance, the operations team will:
Include clear guidelines on acceptable food service materials in vendor application packets.
Provide vendors with a comprehensive list of approved items ahead of the market season.
Encourage farmers to adopt compostable biobags or paper bags for their produce.
These green policies align with the market’s commitment to sustainability while fostering a more environmentally conscious community.
Policy and Operational Guidelines
Exhibit A outlines the current Conditions for Operations of the Tuesday Night Market, adopted by City Council on December 16, 2019, and updated on December 20, 2023. These longstanding guidelines support the smooth operation and community focus of the market.
For the 2025 market season, staff recommends updates primarily to reflect current dates and operational adjustments. Key elements include:
Local Vendor Preference: The policy will continue prioritizing Sonoma Valley vendors, with tiered pricing structures incentivizing local business participation. Administered Through Vendor Rules: Operational rules, hosted on the market website, are developed based on best practices from markets statewide. The City Manager retains the authority to create, amend, and update these rules as needed to comply with State and County regulations.
Application Period and Selection Process
The 2025 vendor application period is proposed to open in late December 2024 and close in mid-February 2025. Vendor selection will be overseen by the Market Advisory Team, comprising:
Three community members
One Chamber of Commerce representative
One City representative
The team will strive to meet the Conditions for Operations (Exhibit A) while being mindful of the impact on nearby brick-and-mortar businesses.
Commitment to Fiscal Responsibility
Sonoma’s Tuesday Night Market remains a beloved weekly community event. Staff will continue negotiating lower costs and refining strategies to achieve a net-neutral financial plan for the 2025 season.
These updates aim to sustain the market’s legacy as a vibrant community hub while ensuring operational efficiency and financial sustainability.
Recommended Council Action
Adopt a Resolution approving the proposed changes to the Conditions for Operation for the Tuesday Night Market, the draft 2025 budget, and approve the 2025 stall fees for Sonoma’s Tuesday Night Market as the maximum to be charged.
Agenda Item #11.1:
Alternative Actions
City Council discretion.
Financial Impact
The Market Operators have created a draft budget for the 2025 Market Season. With the reduction of expenses tied to sorting of trash and liter pick up tied to the renewed franchise agreement with Sonoma Garbage collectors, the market operators are not proposing any increase to vendor stall fees for 2025 market season. The proposed stall fees are in line with the proposed budget and the current proposed budget shows a net profit of $7,940, which if achieved will help offset the FY24/25 budget with fully allocated staff costs shortfall from the 2024 market season of $30,000.
Environmental Review Status
Environmental Impact Report
Negative Declaration
Exempt
Not Applicable
Approved/Certified
No Action Required
Action Requested
Attachments
Resolution - Farmers Market 2025
EXHIBIT A - Conditions For Operations - Redline
EXHIBIT B - STNM 2025 Proposed Budget
EXHIBIT C - Proposed Vendor Stall Fees 2025
Agenda Item #11.1:
City of Sonoma
RESOLUTION # _____ - 2024
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SONOMA, CALIFORNIA APPROVING CONDITIONS FOR OPERATIONS OF SONOMA’S TUESDAY NIGHT MARKET 2025 MARKET SEASON, THE 2025 OPERATING BUDGET AND
VENDOR STALL FEE PRICING
WHEREAS, on December 16, 2019, City Council adopted a resolution authorizing a 2020 Market Operator Partnership with the City, Sonoma Valley Chamber of Commerce and Chris Welch (herein referenced as “Market Operators”; and,
WHEREAS, City staff, the Sonoma Valley Chamber of Commerce and Jerry Wheeler (Market Operators) have been working diligently to create the framework and processes for the successful operations of Sonoma’s Tuesday Night 2025 Market Season; and, WHEREAS, the Market Operators have updated the City Council’s Policy Goals and Conditions for the 2025 Market in Exhibit A; and,
WHEREAS, the Market Operator has created a draft 2025 Budget which is full cost recovery for the 2025 Market Season. With enhanced sponsorships in 2025 and cost reduction due to the Sonoma Garbage Collectors franchise agreement, there is greater revenue to cover the envisioned enhancements outlined in the Staff Report and a new operating model. The proposed stall fees are in line with the proposed budget Exhibit B.
WHEREAS, the Market Operators are seeking approval of the 2025 Stall Fees which are were originally adopted for the 2024 market season as presented in Exhibit C; and, THEREFORE, BE IT RESOLVED, by the City Council of the City of Sonoma, that the City Council authorizes and approves the updated Policy Goals and Conditions Exhibit A, approves the draft 2025 Budget Exhibit B, and approves proposed 2025 Stall Fees Exhibit C.
PASSED AND ADOPTED, at a Regular Meeting of the City Council on this 18th day of December 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Mayor
ATTEST:
__________________________________
Rebekah Barr, MMC, City Clerk
Agenda Item #11.1:
Adopted 12/16/19; Updated on 02/03/20; 11/22/21; 12/14/22; 12/20/23
EXHIBIT A
CONDITIONS FOR OPERATION OF THE TUESDAY NIGHT
MARKET FOR THE 2024 MARKET SEASON
Market Operators are defined as the contractual partnership between the City of Sonoma, Sonoma Valley Chamber of Commerce and Market Operations Manager, Jerry Wheeler. It is important to note the Vendor Rules and Regulations were created to administer the Conditions of Operations and the Policy as outlined below. They are available on the Tuesday Night Market website and prior to the acceptance into the market all vendors will need to acknowledge an understanding of the Rules and Regulations.
Policy Goal 1: Create Social Gathering Place and Festive Community Event Sonoma’s Tuesday Night Market event is an important community event that fosters community building and socializing that is a keystone to Sonoma culture and must be maintained.
Conditions
1. Community Gathering Place -- Strive to retain the culture of the Market as a community gathering place while preserving its small-town atmosphere and striving to minimize negative impacts to the Plaza and surrounding business community.
2. 4th of July -- The Market Operators will not conduct a Tuesday Night Market the week of July 1 due to the conflict with the 4th of July celebration.
3. Sonoma City Party – On annual basis, the City will determine whether to hold the Sonoma City Party in conjunction with a regular Tuesday Night Market or if on a separate date and potentially cancel a Tuesday Night Market during that week in order to reduce impacts to the Plaza and associated businesses.
Policy Goal 2: Focus on Local Vendors & Businesses / Local Produce and Farmers Offer community members an opportunity to purchase fresh, locally grown produce and other artisan goods and provide vendors an opportunity to sell their products locally. Conditions
1. Farmer Vendors -- The Market Operators will work to continue to support farmer vendors by retaining lower booth rates, by taking all farmer vendors, and seek ways to encourage and support the farmer vendors. Market Operators will use vendor criteria to ensure that all Agricultural vendors are included in the market and will create pricing strategies that encourage Agricultural vendor inclusion into the market.
2. The Market Operators will promote the farmer vendors by creating a series of farm specific events i.e. produce tasting competitions, best recipes, and zucchini races.
3. Total Stalls -- For the 2020 and 2022 season, due to the new Fire Marshal Rules and Regulations the Market Operators are exploring a new stall layout. The new Rules and Regulations when drafted will include schematics and reference the posted SVFRA Outdoor Special Events Standards. For all subsequent markets seasons the 2023 season, the Market Operators will follow the revised SVFD Outdoor Special Events Standards in determining the number of stalls that the market can accommodate.
4. Vendor Booth Price -- The Market Operators will determine the structure and price for the vendor stalls, in accordance with budgetary needs and competitive event analysis. Any revision to the fees will be brought forward to City Council for adoption as part of the annual event review. a) For 2020-2022, the Market Operators will investigate vendor fees for similar events located in the Bay Area and modify their vendor stall fees to be competitive. The Market Operators is requesting new fees for the 2024 market season as approved by City Council by Resolution 82- 2023 as outlined in Exhibit C.
Agenda Item #11.1:
Adopted 12/16/19; Updated on 02/03/20; 11/22/21; 12/14/22; 12/20/23 b) The Market Operators will have a tiered stall cost structure to recognize “local” businesses. For example, the Market Operators will consider differentiated rates based on how “local” a vendor is with the lowest rate for businesses located within the City limits (and paying City taxes) and an increasing tiered rate structure for businesses located within the Sonoma Valley, located within Sonoma County (higher rate) or located outside of Sonoma County (highest rate). Since the City is substantially underwriting the costs for the market a structured fee schedule offers some fairness and equity. As represented in Exhibit C.
5. Locational Conditions -- The Market Operators will program the Plaza as they desire based on the above parameters. The Market Operators will keep food trucks off of the front of the horseshoe except for the night of the City Party.
6. Plaza Businesses -- Recognize that the Tuesday Night Market is located within the City’s central business district and creates direct competition with Plaza brick and mortar businesses. Seek to partner, promote and support opportunities for the local Plaza businesses to participate in the Market or support use of the Grinstead Theater of other parts of the Plaza by local Plaza businesses.
Policy Goal 3: Support Local Musicians Provide a location and an opportunity for local musicians to perform. The Market Operators will continue to work closely with the Sarafini Family who has been responsible for the organization of the music on the front Horseshoe for several years.
Conditions
1. Local Musicians -- The Market Operators will continue to deliberately and carefully favor local musicians as much as is practicable while still maintaining quality and variety of entertainment.
2. Music in the Horseshoe -- Retain music in the horseshoe on all evenings switching to acoustic sets when the Jazz Society is performing on the 2nd Tuesday of June, July, August and September.
3. Activity and Music in the Grinstead Amphitheater – the Market Operators will work in conjunction with local non-profits and other entities to alternative programming in the amphitheater when the Sonoma Valley Jazz Society is not contracted for usage.
Policy Goal 4: Commitment to Transparency / Fairness Transparency in operations and openness and fairness in selection process for all vendors. The new Vendor Rules and Regulations will clearly address the selection criteria process and outline the appeals process.
Conditions
1. Appeal Communication – The Market Operators will provide an email to unsuccessful applicants after the Advisory Committee vendor review process, the email will note the reasons for unfavorable decision on vendor selection. Each unsuccessful applicant will be provided an opportunity to appeal to the Sonoma Valley Chamber of Commerce Board for further review.
2. Web Site Information – The Market Operators will proactively maintain a website for the Tuesday Night Market to encourage transparency of information. The www.SonomaTuesdayNightMarket.com website will be the central place where all Rules and Regulations will be posted.
Policy Goal 5: Ensure Accountability to the Community Accountability of Market management to the community that it serves.
Agenda Item #11.1:
Adopted 12/16/19; Updated on 02/03/20; 11/22/21; 12/14/22; 12/20/23
1. Ensuring overall impacts to the Plaza are minimized and over time that funding to improve and invest in the Plaza could come from the Tuesday Night Market event. This is reflected in the Exhibit C the new pricing strategy.
Conditions
A. City Fees – There are a variety of City fees and costs associated with the Tuesday Night Market being held in the Plaza.
B. The Market Operator is required to reserve the entire Plaza (except for the Grinstead Amphitheater on the second Tuesday of each month June-Sept) The Market Operators are responsible for clean-up, litter and impacts to the entire Plaza due to the number of attendees, however the Market Operators will not be charged the rental fee for the entire Plaza. a) Plaza application fee for 2024 for theTuesday Night Markets will be waived due to the City overseeing the management of the event.
b) The Market Operator will work with a third party to handle the liter pick up, garbage sorting and recycling, cleaning and monitoring the restrooms. c) A third-party Security firm will be hired to monitor the event between 6:00 pm – 9:00 pm. d) The Chamber of Commerce will be responsible for completing the Consumption of Alcoholic Beverages on City Property permit for the calendar year. e) The Market Operators will work closely with the Fire Marshal to ensure compliance of the Rules and Regulations.
2. The Market Operators will institute new criteria and controls to ensure that every vendor informs the California Board of Equalization that they have a Sonoma Plaza sub- location, to encourage accurate reporting of sales figures for the City of Sonoma. The specifics of this item are included in the vendor rules and regulations.
3. The Market Operators will maintain criteria and controls to ensure annual business licenses are collected and paid for all vendors that participate in the market. All Vendors will be required to have an annual business license on file prior to the Market season.
4. The Market Operators will communicate to all vendors the City and Fire Department Rules and Regulations in an effort to make vendors compliant with the rules on the opening day of the season.
These will be included and cited in the Rules and Regulations that will be posted on the www.sonomatuesdaynightmarket.com site.
Policy Goal 6: Integrate Environmental / Green Practice into Event Create a Farmers' Market that incorporates sustainable environmental green practices.
Conditions
1. The Market Operators will continue efforts to ensure proper waste and recycling from the event.
The Market Operators will hire a professional recycling company to assist with trash sorting and recycling for the market season or perform the same level of work through their own volunteers or staff.
2. The Market Operators working closely with local non-profits will consider creating an awareness/education program for customers, attendees and vendors around recycling and trash.
Additional vendor requirements could include the vendors responsibility to remove all trash generated by their operation from the Plaza. Encouraging Vendors to develop a reuse program for patrons, where patrons can bring containers from their home to be use for serving instead of utilizing disposable containers.
Agenda Item #11.1:
Adopted 12/16/19; Updated on 02/03/20; 11/22/21; 12/14/22; 12/20/23
3. The Market Operators will educate and enforce the City’s Single Use Plastics policy for Special Events. This will be included in the vendor rules and regulations.
Policy Goal 7: Administration & Finance / Budget Ensure Sonoma’s Tuesday Night Market has clear rules and processes. Provide operational authority and flexibility to City staff and the Market Operators to deliver a successful event.
Conditions
1. City Council approves Exhibit B as a Program Budget to be included in the City’s Budget. City Manager is authorized to make modifications within line items of the Draft Budget Exhibit B as long as the budget stays neutral and no impact to the General Fund.
2. The City Council shall approve stall fees as the maximum to be charged for the vendor categories of agricultural, artisan, packaged food vendors, food trucks, beer and wine vendors but provide flexibility to the City Manager to adjust lower if needed within the budget parameters. The prepared food vendors stall fees will be calculated with a proposed minimum stall fee not to exceed what is being proposed in Exhibit C. In 2022, City Council approved the proposed stall pricing for all beer and wine vendors. New to the 2023 market season City Council approved the addition of the Food Truck pricing.
3. In addition to stall fees, the Market Operators are requesting City Council to allow the City Manager to direct staff to create pricing strategies for other items like sponsorship pricing, merchandising and beer and wine sales that align with the revenue goals as outlined in the 2024 proposed annual budget.
4. The Market Operators have developed clear vendor rules and regulations to administer the conditions of operations and the policies as outlined above. The vendor rules & regulations are available on the Tuesday Night Market website and prior to the acceptance into the market all vendors will need to acknowledge an understanding of the Rules and Regulations. The City Council authorizes the City Manager to create, edit and amend these vendor rules & regulations as the operational parameters of Sonoma’s Tuesday Night Market.
5. The City Manager is authorized to make any and all decisions within the overall policy guidance of this document to ensure the successful delivery of the 2024 Tuesday Night Markets.
Commented [RB1]: Again, same comment…
Agenda Item #11.1:
EXHIBIT B 2025 STNM Proposed Budget
2024 Proposed Budget
Scenario (19 Markets)
Actuals 2024 (19
Markets)
Proposed Budget for
2025 (22 Markets)
REVENUE
Application Fees $ 2,800.00 $ 4,220.00 $ 3,200.00
Beer and Wine Stall Fees $ 17,800.00 $ 17,550.00 $ 20,900.00 Sponsorship $ 16,000.00 $ 14,400.00 $ 16,000.00
EBT $ 2,000.00 $ 1,644.00 $ 2,000.00
Total Stall Fees $ 98,000.00 $ 103,278.00 $ 110,000.00
TOTAL REVENUE $ 136,600.00 $ 141,092.00 $ 152,100.00
Administrative Oversight Expense
Operator Contract Fees
Contractor Fees (Operations of
the Market) $ 33,000.00 $ 33,000.00 $ 33,000.00
Market Coordinator Internship $ 3,000.00 $ - $ -
Reimbursement for Liability
Insurance Jerry Wheeler $ 600.00 $ 600.00 $ 600.00
Contractor Fees (Chamber of
Commerce) $ 4,500.00 $ 4,500.00 $ 4,500.00
Total Operator Contract Fees $ 41,100.00 $ 38,100.00 $ 38,100.00 Total Event Insurance $ 13,000.00 $ 10,820.00 $ 15,000.00 Total City Staff Wages $ 30,508.00 $ 30,508.00 $ 33,000.00 Total Website Expenses $ 863.25 $ 863.25 $ 1,000.00
$ 85,471.25 $ 80,291.25 $ 87,100.00
Market Operational Expense
Bike Valet $ 5,700.00 $ 8,800.00
County Application Fees $ 800.00 $ 889.00 $ 900.00
CDFA Quarterly Fees $ 500.00 $ 1,978.75 $ 2,000.00
EBT Match $ 2,000.00 $ 1,644.00 $ 2,000.00
Garbage and Recycling $ 40,945.00 $ 40,945.00
Bathroom Cleaning and
Monitoring $ 6,080.00 $ 6,400.00 $ 8,360.00
Market Entertainment
Booking and Admin $ 5,800.00 $ 5,800.00 $ 7,700.00
Sound $ 6,550.00 $ 8,154.05 $ 9,000.00
Market Security/Crowd
Control $ 18,500.00 $ 13,745.02 $ 14,000.00
ALS Ambulance Public Safety $ -
Market Supplies $ 1,300.00 $ 1,862.12 $ 1,300.00
Sponsorship Supplies $ 3,565.80 $ 3,000.00
$ 82,475.00 $ 90,683.74 $ 57,060.00
Total Market Expenses $ 167,946.25 $ 170,974.99 $ 144,160.00 Total Profit/Loss $ (31,346.25) $ (29,882.99) $ 7,940.00 Administrative Oversight Expense
Market Operational Expense
Agenda Item #11.1:
EXHIBIT C
Proposed 2025 Vendor Stall Fee for 10’x10’ Stall
*Unless otherwise noted (Columns 2-8)
Agricultural
Vendor
Artisan
Vendor
Packaged
Food
Vendor
Prepared
Food Vendor
Food
Trucks
(*450 sq ft)
Wine
(nonexclusive)
Beer
*
Exclusive
Within City
Limits $ 30 $ 35 $ 50 $ 100 $ 400 $ 250 $ 400
Sonoma Valley
(South of
Oakmont North
of 37 along Hwy
12) $ 30 $ 40 $ 60 $ 115 $ 450 $ 300 $ 450
Sonoma County $ 30 $ 45 $ 70 $ 130 $ 500 $ 350 $ 500
Outside Sonoma
County $ 40 $ 50 $ 80 $ 155 NA NA NA
Fee Structure
Currently, there is a flat fee charge to each vendor per stall with differentiated amounts based on the type of vendor.
Local Preference Proposal – Staff is recommending maintaining the differentiated fees based on where the business is located in order to support local business participation. Specifically, those entities that are located within City limits will receive preferential pricing and those vendors who are located outside of Sonoma County will pay the highest stall fees. The geographic areas are City limits, Sonoma Valley, Sonoma County and then outside Sonoma County.
Farmer Preference Proposal – Retain low stall fees for farmers and agricultural vendors. Staff is recommending no change to the Farmers fees.
Fee Cap Proposal – Council action on the stall fees would set the maximum amount to be charge. Staff requests flexibility to make minor adjustments if needed to the stall fees while still retaining overall budget neutrality.
Agenda Item #11.1:
City of Sonoma
Agenda Item Summary
Meeting: City Council - 18 Dec 2024
Department
Administration
Staff Contact
Rebekah Barr, MMC, City Clerk
Agenda Item Title
Appointment of a Youth Member to the Planning Commission Summary
Each of the City's Group A Commissions has a Youth Member, that serves a two-year term.
This item will address the last remaining vacancy in the youth appointments - the Planning Commission. This position is appointed by a majority vote of the Council.
The following applications were received:
NAME
Isabel Pedersen
Maya McCrory
Recommended Council Action
Appoint one Youth Member Planning Commission by majority vote of the City Council.
Alternative Actions
Council discretion.
Financial Impact
There is no financial impact resulting from this action.
Environmental Review Status
Environmental Impact Report
Negative Declaration
Exempt
Not Applicable
Approved/Certified
No Action Required
Action Requested
Attachments
Youth Member Applications
Agenda Item #11.2:
THIS DOCUMENT AND ALL ATTACHMENTS ARE AVAILABLE FOR PUBLIC INSPECTION City of Sonoma
COMMISSION APPLICATION
Received Date: November 30, 2024
Application Type: Planning Commission
Other Interest: Yes I would be interested in serving in another commission, however my understanding is that all other roles have been filled. If not, I would also be interested in the Design Review & Historic Preservation Commission.
CA-24-32
NAME: Isabel Pedersen
ADDRESS: Sonoma, California, 95476
PHONE:
ALTERNATIVE PHONE:
EMAIL ADDRESS:
ARE YOU APPLYING FOR A
YOUTH POSITION?
Yes
EDUCATIONAL BACKGROUND: I am currently a sophomore at Sonoma Valley High School. K-8 at The Presentation School here in Sonoma.
OTHER RELEVANT EXPERIENCE: I became more interested in the planning commission role, after busing tables at a restaurant along the square. There, I learned the rules and regulations that guided the marketing and table set-up limitations for the restaurant along the street. I canvassed and volunteered in Portola Valley when my aunt was running for town Council. She won the race and is now serving her last term as mayor of her town.
COMMUNITY INVOLVEMENT: I have volunteered with the following organizations:
Sonoma County Commission of Human Rights, Volunteer
GLIDE Memorial Church, Prepared and handed out meals, San Francisco.
PALS camps, a nonprofit for people with Down Syndrome, Volunteer, South Bay Sea Turtle Reserve Restoration Project, 20 hours of community service Redwood Empire Food Bank, Volunteer
GENERAL QUESTIONS:
Have you ever attended a meeting of the Commission to which you are applying? If so, how many? Unfortunately not, but excited to attend, whether I get this position or not.
What is your understanding of the role and responsibility of this Commission? I started to become increasingly interested in this position the more I kept hearing on the news about the housing shortage across the state. This commission helps shape how Sonoma plans its growth from a development and open space perspective.
What would be your goal(s) as a Commissioner?
Agenda Item #11.2:
THIS DOCUMENT AND ALL ATTACHMENTS ARE AVAILABLE FOR PUBLIC INSPECTION My first goal would be to listen and better understand the perspectives of each member currently on the commission. Secondly, my goal would be to learn how Sonoma works to develop projects that not only cater to the tourist and senior population but also to the working families and student population of the town.
Lastly, I'd like to learn how to advocate for more small business development in Sonoma.
What do you feel you could contribute to see these goals realized? As a born and raised Sonoma resident, I would advocate for projects that financially benefit the local working families and students of the town as much as it does for seniors and tourists. I am a great listener and I feel that I would be able to work for more compromise in the decision-making process.
Have you previously served, or do you currently serve, on a Sonoma Commission or Committee? If yes, which one(s) and for what period of time?
I have not served for the city. However, I volunteer for the Sonoma County Comission of Human Rights.
Is there anything else you would like us to consider when reviewing your application? Although it's not necessary for the role, I feel it's important to know that I maintain a 4.0 GPA and play 3 varsity sports. These qualifications illustrate that I take my responsibilities seriously. I love my town and am so proud to call it home, I would be honored to work for it on this commission.
I certify that all of the information contained in my responses to the questions on this application is true and accurate to the best of my knowledge. I further agree that, by checking the box below and submitting this application, online or otherwise, I am affixing my digital signature to this form as of the date submitted. I also agree that if appointed, I will serve on the Commission/Committee for which I have submitted this application.
☒ I AGREE
Isabel Pedersen November 30, 2024
Agenda Item #11.2:
THIS DOCUMENT AND ALL ATTACHMENTS ARE AVAILABLE FOR PUBLIC INSPECTION City of Sonoma
COMMISSION APPLICATION
Received Date: November 5, 2024
Application Type: Youth member of the Sonoma planning
Commission
Other Interest: I'd like to serve Sonoma within any youth opportunity
CA-24-31
NAME: Maya McCrory
ADDRESS: Sonoma, California, 95476
PHONE:
EMAIL ADDRESS:
ARE YOU APPLYING FOR A
YOUTH POSITION?
Yes
EDUCATIONAL BACKGROUND: I'm currently a high school sophomore at Sonoma Valley high school.
OTHER RELEVANT EXPERIENCE: I have served my school community in leadership roles throughout middle school at Adele Harrison, I maintain an excellent GPA in honors English 10, advanced placement World history as well as advanced placement Biology at Sonoma Valley high school. I have worked the same part time job for three years plus and started my own small business when I was ten years old featured on KRON news and in other local press. I just completed my Varsity golf season, currently participating in soccer try outs and look forward to my 9th year playing Lacrosse in the spring.
In all of these roles I have endeavored to show leadership and an interest in learning.
COMMUNITY INVOLVEMENT: volunteering with my mother during the fires here in Sonoma. I believe it was with the Red Cross intaking evacuees at the high school, specifically evacuees from the developmental center.
GENERAL QUESTIONS:
Have you ever attended a meeting of the Commission to which you are applying? If so, how many? Yes, I have attended one meeting
What is your understanding of the role and responsibility of this Commission? I would like to see the process of change at a local level and understand better how to help small business in my community.
What would be your goal(s) as a Commissioner?
My goal as a youth Commissioner would be to gain insight into the inner workings of local government, and how the future of our town is decided. My goal would be to understand and suggest if processes could be streamlined to help local businesses and local families.
What do you feel you could contribute to see these goals realized? Agenda Item #11.2:
THIS DOCUMENT AND ALL ATTACHMENTS ARE AVAILABLE FOR PUBLIC INSPECTION Having this opportunity will better provide me with the foundation to pursue a role in leadership, civic planning, government, law and more. This opportunity could help me decide my future career.
Have you previously served, or do you currently serve, on a Sonoma Commission or Committee? If yes, which one(s) and for what period of time?
No
Is there anything else you would like us to consider when reviewing your application? Thank you for providing a youth opportunity, I would be grateful to participate.
I certify that all of the information contained in my responses to the questions on this application is true and accurate to the best of my knowledge. I further agree that, by checking the box below and submitting this application, online or otherwise, I am affixing my digital signature to this form as of the date submitted. I also agree that if appointed, I will serve on the Commission/Committee for which I have submitted this application.
☒ I AGREE
Maya McCrory November 5, 2024
Agenda Item #11.2:
City of Sonoma
Agenda Item Summary
Meeting: City Council - 18 Dec 2024
Department
Administration
Staff Contact
Sarah Tracy, Senior Management Analyst/PIO
Agenda Item Title
Consideration of the Updated Public Art Policy, Including the Expansion of Temporary Installations and Introduction an Ordinance Amending Chapter 19.51 of the Sonoma Municipal Code to Align with the Revised Policy
Summary
The City Council is asked to consider the updated Public Art Policy (Exhibit A) and amend Chapter 19.51 of the Sonoma Municipal Code (Exhibit B). These changes enhance the Public Art Program by broadening the scope to include temporary installations and clarifying roles and responsibilities. The Cultural and Fine Arts Commission (CFAC) has reviewed and recommended these updates with minor legal revisions incorporated by the City Attorney.
BACKGROUND
The Public Art Policy was last updated in 2008 (Exhibit C) to guide the City’s efforts to integrate public art into its urban environment. Over time, the need for greater flexibility, enhanced funding mechanisms, and the inclusion of temporary installations prompted a comprehensive review.
In November 2023, an ad hoc committee of the CFAC, supported by staff, began revising the policy. Key goals included:
1. Expanding the scope to include temporary installations.
2. Ensuring sustainable use of the Public Art Fund.
3. Updating maintenance protocols and procedural clarity.
4. Exploring mechanisms to generate additional public art funding, such as a fee on private development.
On November 19, 2024, the CFAC reviewed the draft policy and recommended adoption with one condition: Section 6.4.d on Artist's Rights be reviewed by the City Attorney. Following the legal review, minor adjustments were made, and the revised draft is now presented for City Council approval.
DISCUSSION
The proposed updates reflect the City’s commitment to fostering a dynamic public art environment that serves as a cultural and economic asset.
Key Updates to the Public Art Policy:
1. Temporary Art Installations:
Agenda Item #11.3:
o Allows for installations with a lifespan ranging from a few days to 20 years.
2. Public Art Fund:
o Enables funding for both temporary and permanent art projects. o Streamlines funding mechanisms to ensure sustainability.
3. Roles and Responsibilities:
o Clarifies oversight by the CFAC, City staff, and the City Council.
Ordinance Amendments:
The proposed updates to Chapter 19.51 of the Sonoma Municipal Code align with the updated policy and include:
Expanded definitions to include temporary installations. Expanded responsibilities for the CFAC to reflect their role in temporary and permanent installations.
CFAC Recommendation:
The CFAC recommended approval of the policy and related ordinance amendments. Their detailed review ensures the policy addresses current and future public art needs.
The ad hoc committee also recommended introducing a 1% public art requirement for nonresidential private developments valued at $250,000 or more. Under this proposal, developers could incorporate public art into their projects or contribute an in-lieu fee to the Public Art Fund.
This recommendation is under review as part of the City’s ongoing fee study and will be considered during that process.
Recommended Council Action
Adopt the resolution to approve the updated Public Art Policy and introduce an ordinance amending Chapter 19.51 of the Sonoma Municipal Code to align with the revised policy.
Alternative Actions
Council discretion.
Financial Impact
The policy amendments are expected to have a neutral fiscal impact. They streamline the use of existing Public Art Fund resources.
Environmental Review Status
Environmental Impact Report
Negative Declaration
Exempt
Not Applicable
Approved/Certified
No Action Required
Action Requested
Agenda Item #11.3:
Attachments
Public Art Policy Adoption Resolution
Exhibit A - Draft Public Art Policy and Procedures Update Exhibit B - Public Art Ordinance
Exhibit C - Public Art Policy Procedures adopted 3-18-08 Agenda Item #11.3:
City of Sonoma
RESOLUTION #______ - 2024
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SONOMA APPROVING THE
UPDATED PUBLIC ART POLICY
WHEREAS, the City of Sonoma adopted its original Public Art Policy in 2008 to guide the integration of public art into the City’s built environment; and WHEREAS, the City recognizes the need to update its Public Art Policy to reflect evolving community priorities, expand the scope to include temporary installations and clarify roles and responsibilities; and
WHEREAS, the Cultural and Fine Arts Commission (CFAC) formed an ad hoc committee in November 2023 to review and revise the policy, ensuring it aligns with the City’s goals and the community’s artistic and cultural aspirations; and
WHEREAS, on November 19, 2024, the CFAC reviewed the proposed updates and recommended the updated Public Art Policy for adoption by the City Council, subject to legal review of Section 6.4.d regarding Artist's Rights which has been completed; and WHEREAS, the updated Public Art Policy enhances the City’s Public Art Program by incorporating provisions for temporary art installations and ensuring clarity in program administration and oversight; and
WHEREAS, the updated policy advances the City’s strategic goal to enhance cultural and economic vitality and establish Sonoma as a recognized art destination.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Sonoma that the updated Public Art Policy, as presented in Exhibit A, is hereby approved and adopted.
PASSED, APPROVED AND ADOPTED 18th day of December 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Mayor
ATTEST:
______________________________
Rebekah Barr, MMC, City Clerk
Agenda Item #11.3:
CITY OF SONOMA CULTURAL & FINE ARTS COMMISSION
PUBLIC ART POLICY AND PROCEDURES
NOVEMBER 19, 2024
City of Sonoma Cultural & Fine Arts Commission
Public Art Policy and Procedures
Last Revised Date: November 26, 2024
Agenda Item #11.3:
CITY OF SONOMA CULTURAL & FINE ARTS COMMISSION
PUBLIC ART POLICY AND PROCEDURES
NOVEMBER 19, 2024
Table of Contents
1.0 Introduction and Overview.......................................................................................................3
1.1 Introduction ..........................................................................................................................3
1.2 Policy Statement..................................................................................................................3
1.3 Definitions ............................................................................................................................4
2.0 Types of Art Installations .........................................................................................................6
2.1 Permanent Art Installations..................................................................................................7
2.1.1 Conditions Governing Permanent Art Installations .......................................................7
2.2 Temporary Public Art Installations .......................................................................................7
2.2.1 Conditions Governing Temporary Public Art.................................................................7
3.0 Special Situations and Considerations....................................................................................8
3.1 Conflict of Interest of Panelists and Committee Members...................................................9
3.2 Artwork on Private Property/Public-Private Partnerships ....................................................9
3.3 Deaccession or Removal of Artworks..................................................................................9
3.4 Emergency Removal or Temporary Relocation.................................................................10
3.5 Controversial or Challenging Content................................................................................10
4.0 Ownership and Maintenance.................................................................................................11
4.1 Ownership of Permanent Artwork......................................................................................12
4.2 Ownership of Temporary Artwork......................................................................................12
4.3 Durability and Maintenance Requirements........................................................................13
4.4 Routine Maintenance of Permanent Artwork .....................................................................13
4.5 Extraordinary Maintenance................................................................................................14
5.0 Funding and Financial Guidelines .........................................................................................14
5.1 Public Art Fund ..................................................................................................................15
5.2 Funding Basis ....................................................................................................................15
5.3 Calculation Base................................................................................................................15
5.4 Appropriation .....................................................................................................................16
5.5 Combining Funds from Multiple Projects ...........................................................................16
5.6 Appropriate Use of Public Art Program Funds...................................................................16
5.7 Ineligible Costs of Public Art Program Funds ....................................................................16
6.0 Gifts and Loans .....................................................................................................................17
6.1 Conditions Governing the Donation of Artwork to the City ................................................18
6.2 Review and Acceptance Criteria........................................................................................18
6.4 Conditions of Acceptance ..................................................................................................19
6.5 Acceptance of Monetary Gifts for the Acquisition of Artwork.............................................19 Agenda Item #11.3:
CITY OF SONOMA CULTURAL & FINE ARTS COMMISSION
PUBLIC ART POLICY AND PROCEDURES
NOVEMBER 19, 2024
2 7.0 Site Selection ........................................................................................................................19
7.1 Process for Identifying Artwork Sites .................................................................................20
8.0 Selection Procedures ............................................................................................................21
8.1 Methods of Selecting Artists or Artwork.............................................................................22
8.2 Artist Selection Criteria ......................................................................................................23
8.3 Competitive Selection ........................................................................................................24
8.3.1 Artist Selection Ad Hoc Committee .............................................................................24
8.3.2 Artist Selection and Design Review Process ..............................................................24
9.0 Roles and Responsibilities ....................................................................................................25
9.1 City Council........................................................................................................................26
9.2 City Manager .....................................................................................................................26
9.3 Cultural and Fine Arts Commission ...................................................................................26
9.4 Artist Selection Panel.........................................................................................................26
9.5 Community Development Department...............................................................................26
9.6 Public Works Department ..................................................................................................26
9.7 City Manager Assigned Staff .............................................................................................27
10.0 Review and Revision...........................................................................................................27
11.0 Appendices..........................................................................................................................28
11.1 Appendix 1: Existing Permanent Public Artworks in the City of Sonoma ........................29
11.2 Appendix 2: Map of Public Artworks in the City ...............................................................30 Agenda Item #11.3:
CITY OF SONOMA CULTURAL & FINE ARTS COMMISSION
PUBLIC ART POLICY AND PROCEDURES
NOVEMBER 19, 2024
3 1.0 Introduction and Overview
1.1 Introduction
This Public Art Policy and Procedures (Policy) sets forth a comprehensive framework for the administration and management of the City of Sonoma's Public Art Program. It defines the roles, responsibilities, and procedures involved in selecting, installing, maintaining, and deaccessioning public artworks while ensuring a transparent and equitable process. The Policy also outlines funding mechanisms, guidelines for accepting gifts and loans of artwork, and strategies for enhancing Sonoma's cultural and artistic identity.
The goal of this policy is to promote the integration of art into public spaces, foster community engagement, support artists, and enhance the quality of life for Sonoma’s residents and visitors. Through collaboration with artists, City staff, and the Cultural and Fine Arts Commission, the Public Art Program aims to create a lasting cultural legacy that reflects the history, diversity, and creativity of Sonoma.
Key elements covered in this policy include:
● Procedures for the selection of artists and artwork
● Evaluation criteria for public artworks
● Guidelines for gifts, loans, and acquisitions of artwork ● Maintenance and preservation of public art
● The deaccessioning process for artwork that is no longer suitable for display This Policy serves as a guide for all stakeholders involved in Sonoma’s Public Art Program and emphasizes the City’s commitment to becoming a recognized art destination while integrating art into the daily lives of the community. By broadening the scope to include temporary installations and programs, the City of Sonoma ensures that its public art offerings remain vibrant, diverse, and responsive to the evolving cultural landscape.
1.2 Policy Statement
The purpose of the Public Art Program is to serve as a catalyst for urban beautification, cultural enrichment, and social cohesion, enhancing the experiences of residents and visitors while promoting economic development and establishing Sonoma as a vibrant art destination. The Public Art Program will also actively engage the community and local artists to reflect the cultural diversity and identity of Sonoma.
To make public art an integral element of the City of Sonoma’s built and cultural environment, the City will establish and maintain a program dedicated to the creation, acquisition, and integration of public artwork in collaboration with developers, artists, and community stakeholders.
Agenda Item #11.3:
CITY OF SONOMA CULTURAL & FINE ARTS COMMISSION
PUBLIC ART POLICY AND PROCEDURES
NOVEMBER 19, 2024
4 The Cultural and Fine Arts Commission will report annually to the City Council on the status, impact, and achievements of the Public Art Program, including both temporary and permanent installations.
All temporary and permanent works of art installed within the City of Sonoma are subject to the City’s Public Art policies, procedures, and guidelines.
1.3 Definitions
Ad Hoc Committee: A temporary committee established to address a specific task or project, solely comprised of members of a City Commission but limited to less than a quorum of the full Commission to facilitate focused work outside formal meetings. Ad hoc committees are formed for a limited duration and are dissolved once their assigned task is complete. Ad hoc committees are advisory and cannot make final decisions. These committees are exempt from Brown Act requirements, allowing for flexibility in meeting frequency and format to support efficient, task-oriented collaboration.
Art Professional: An individual who is respected in their field and knowledgeable about contemporary visual art, such as an artist, curator, art critic, art historian, architect, landscape architect, or urban designer.
Artwork (Works of Art): Original and unique creations in visual media produced by or under the control of practitioners generally recognized by their peers and critics as professional artists, including but not limited to:
● Two-dimensional media: Graphics, calligraphy, drawing, painting, photography, collage, and printmaking, including both portable and permanently installed work (such as murals).
● Three-dimensional sculptural media: Work in relief, in the round, assemblages, constructions, and landscape environments. ● Fine Crafts: Creations in clay, fiber, textiles, glass, wood, metal, stone, masonry, mosaics, and plastic.
● Architectural and/or landscape features: Grates, lights, floors, and seating produced in unique or limited editions under the control of an artist. ● Electronic media: Works such as film, video, photo projections, sound, light, and computer-generated artworks produced under the control of the artist.
Artwork Inventory: A catalog of permanent public art on City property. This inventory records essential details such as the title, artist, medium, dimensions, date of installation, commission amount, commissioning entity, and specific location. It serves as a resource for tracking, managing, and preserving the City’s public art collection.
Artist Selection Panel: A panel established at the discretion of the City Manager and composed of voting members from a range of backgrounds to provide diverse perspectives and expertise. Membership should include representatives from the Cultural and Fine Arts Agenda Item #11.3:
CITY OF SONOMA CULTURAL & FINE ARTS COMMISSION
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NOVEMBER 19, 2024
5 Commission (less than a quorum), and may include relevant City departments, the project architect (if applicable), and members of the public with expertise in art, design, or community engagement. The panel’s role is to evaluate and recommend artists or artworks for specific projects, following established criteria and reflecting community considerations in the selection process.
City: The City of Sonoma.
Commission: The City of Sonoma Cultural and Fine Arts Commission.
Commissioner: An individual appointed to serve on the Sonoma Cultural and Fine Arts Commission.
Construction: The installation, alteration, repair, or improvement of any public structure, road, building, or other public improvement. For City construction projects that do not involve the construction of buildings, such as sidewalks, "construction" shall have its usual and customary meaning.
Construction Project: Any construction project funded wholly or in part by the City.
City Council: The Sonoma City Council.
Cultural and Fine Arts Commission: The standing City of Sonoma Commission is responsible for matters relating to the enactment of the City of Sonoma Public Art Policy.
The Commission’s purpose and role are defined in the Sonoma Municipal Code.
Deaccession: Deaccessioning is the process of removing a public artwork from the City’s collection due to deterioration, relocation needs, or changes in public sentiment.
Estimated Construction Costs: The estimated value of construction contracts for a City construction project, as included in the budget submitted to the Sonoma City Council. The "Estimated Construction Costs" shall not include costs for sales tax, demolition, site preparation, property acquisition, financing, furnishings, fixtures, and equipment, design services, environmental assessment and/or remediation, and other similar costs associated with the project.
Public Art Fund: A fund within the City of Sonoma into which all monetary contributions for public art shall be deposited. Should the Public Art Fund be discontinued by act of the City Council, all remaining funds shall be deposited into the General Fund of the City.
Public Art: Original visual creations sited in a manner accessible and visible to the public.
Public Art Collection: Any work of art accepted by the Sonoma Cultural and Fine Arts Commission into the collective body of artwork owned by the City.
Permanent Art / Permanent Installation: Artwork or art placed with a permanent site, intended to last at least 20 years.
Agenda Item #11.3:
CITY OF SONOMA CULTURAL & FINE ARTS COMMISSION
PUBLIC ART POLICY AND PROCEDURES
NOVEMBER 19, 2024
6 Public Art Master Plan: A planning document that includes public art policies and procedures, as well as recommended sites and expenditures for public art, and outlines public art's relationship to a City’s General Plan.
Public Art Projects: Projects involving visual artists working through the public art process to create original works in public spaces. These projects may include but are not limited to, paintings, murals, stained glass, fiber work, statues, reliefs, or other sculptures, monuments, fountains, arches, or other structures intended for ornament, commemoration or practical use (such as bike stands, playground equipment,) carvings, frescos, mosaics, mobiles, photographs, drawings, collages, prints, and crafts made from materials such as clay, fiber, wood, metal, and plastics. Public art also includes media works such as film, video, photo projections, and computer-generated artworks. Works of art may be temporary or permanent. Public art projects also include artists serving on design and development teams to identify opportunities to incorporate art in public spaces.
Public Art Annual Plan: A prioritized list of visual arts projects to be undertaken in any given year, including budgets and recommended sites and design approaches, developed by the Cultural and Fine Arts Commission in conjunction with City staff.
Public Places: All publicly and privately owned spaces, indoor and outdoor, that are generally accessible to the public.
Schematic: The initial phase of a design process where the basic concept and layout of a project are developed. In this stage, the project's overall structure, form, and key elements are outlined, providing a general framework for the final design. For public art, the schematic phase includes identifying potential locations for installations, conceptualizing how the artwork will integrate with the surrounding environment, and ensuring alignment with functional and aesthetic goals. It serves as a foundation for more detailed design work in subsequent phases.
Temporary Artwork / Temporary Installation: Artwork installed in a given place for a limited time.
Agenda Item #11.3:
CITY OF SONOMA CULTURAL & FINE ARTS COMMISSION
PUBLIC ART POLICY AND PROCEDURES
NOVEMBER 19, 2024
7 2.0 Types of Art Installations
2.1 Permanent Art Installations
Permanent public art installations are artworks intended for long-term or indefinite display in public spaces. These pieces contribute to the cultural and aesthetic landscape of the City and may include sculptures, murals, monuments, and other enduring forms of art. Permanent artworks are funded through the Public Art Fund and follow a structured approval and installation process to ensure they align with the City's public art goals.
2.1.1 Conditions Governing Permanent Art Installations
a. Approval Process: Artworks proposed for City-owned property must be reviewed by the Commission and approved by the City Council. The review process includes assessing the artwork's alignment with City goals, aesthetic values, and public safety.
b. Installation and Maintenance: The City is responsible for the installation of artworks on City-owned property, with ongoing maintenance covered under Section 4.0: Ownership and Maintenance. Maintenance plans are developed during the installation phase and reviewed periodically to ensure the artwork remains in good condition.
c. Site Selection: The identification of potential sites follows the criteria outlined in Section 7.0: Site Selection. Considerations include visibility, public access, and integration with existing infrastructure.
d. Deaccessioning: Should a permanent artwork become unsuitable for display due to damage, obsolescence, or other factors, the deaccessioning process as outlined in Section 4.0: Ownership and Maintenance will be followed. This process involves evaluating the artwork's condition, considering alternatives, and making recommendations for removal or replacement.
2.2 Temporary Public Art Installations
Temporary public art installations are works intended for display over a limited time period, typically ranging from a few weeks to one year, but may remain in place for up to 19 years.
These installations include sculptures, murals, digital or performance-based art, and sitespecific interventions designed to engage the public. Temporary artworks may be loaned to the City, commissioned by the Public Art Program, or created with the intention of natural decomposition or scheduled replacement.
2.2.1 Conditions Governing Temporary Public Art
All temporary public art installations must adhere to the following conditions:
a. Proposal Submission: Artists or organizations must provide the necessary documentation and information as determined by the City and Public Art Program, including any required applications or forms developed by the City.
Agenda Item #11.3:
CITY OF SONOMA CULTURAL & FINE ARTS COMMISSION
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NOVEMBER 19, 2024
8 This may include, but is not limited to, visual documentation and a detailed description of the proposed installation, including location and installation method.
b. Site Approval: The City must approve the proposed location, ensuring safety and public accessibility.
c. Costs and Responsibilities: Artists or sponsors are responsible for costs related to transportation, installation, maintenance, and removal unless otherwise arranged with the City.
d. Risk and Liability: The artist or sponsor assumes all risks related to the artwork and must hold the City harmless from any damage or liability. e. Educational Materials: An educational label or informational materials about the artwork may be required for public engagement.
f. Removal and Site Restoration: Upon completion of the display period, the artist or sponsor is responsible for removing the artwork and restoring the site to its original condition unless other arrangements are made.
Agenda Item #11.3:
CITY OF SONOMA CULTURAL & FINE ARTS COMMISSION
PUBLIC ART POLICY AND PROCEDURES
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9 3.0 Special Situations and Considerations
3.1 Conflict of Interest of Panelists and Committee Members Any persons who would receive financial gain from the selection of artists or artworks are ineligible to serve on an Artist Selection Ad Hoc Committee or Panel. Such persons include gallery dealers, artists’ agents, and brokers. Relatives of the Commission, or any persons who have a personal relationship with competing artists that could be identified as a conflict of interest, are not eligible to serve on Artist Selection Ad Hoc Committees or Panels. Any artist selected to serve on the Artist Selection Ad Hoc Committee or Panel is precluded from having his/her work considered for any public art project during his/her time of service. City of Sonoma staff is ineligible to apply for public art projects or commissions.
3.2 Artwork on Private Property/Public-Private Partnerships Public art placed on private property as part of public-private partnerships must comply with specific agreements between the City and the property owner(s). These partnerships can expand the reach of public art but require clear legal and operational guidelines to ensure public access and proper maintenance.
a. Public Access: Any public art placed on private property must be accessible to the public during agreed-upon hours. Signage indicating public accessibility should be installed when appropriate.
b. Maintenance Responsibility: A written agreement will outline the responsibilities for ongoing maintenance, repair, and conservation of the artwork. In most cases, the property owner will bear these responsibilities, with periodic inspections conducted by the appropriate City department(s) or a designated party to ensure compliance. c. Ownership and Liability: Ownership of the artwork will be clearly defined in the agreement, along with terms for insurance, liability, and damage. If ownership is transferred to the private entity, clauses will cover future removal, sale, or relocation. d. Legal Agreements: All parties must sign a formal agreement that outlines these conditions, ensuring that the artwork will remain publicly accessible and maintained to agreed standards. The agreement will also specify conditions for terminating the partnership.
3.3 Deaccession or Removal of Artworks
This process ensures that decisions are made transparently and with due consideration for the cultural, historical, and artistic value of the work. a. Criteria for Deaccession: Artwork may be considered for deaccession if it:
i. Is irreparably damaged or deteriorated.
ii. Poses a safety risk to the public.
iii. No longer aligns with the values or needs of the community. iv. Needs to be relocated due to development or significant site changes.
Agenda Item #11.3:
CITY OF SONOMA CULTURAL & FINE ARTS COMMISSION
PUBLIC ART POLICY AND PROCEDURES
NOVEMBER 19, 2024
10 b. Evaluation Process: The Commission will review and evaluate any proposal for deaccession, with input from stakeholders, including the artist (if possible), the community, and other City departments.
c. Public Involvement: When appropriate, public input will be solicited before the final decision on deaccession or removal is made. The Commission will facilitate this process through public hearings or forums.
d. Disposal or Relocation: If deaccession is approved by City Council, the City will determine the appropriate method for removing the artwork. Options may include selling, donating, returning to the artist, or relocating the artwork to another site.
The method of disposal will align with City policies and legal requirements.
3.4 Emergency Removal or Temporary Relocation
In the event of an emergency, public art may need to be removed or temporarily relocated to protect the artwork or ensure public safety. Emergency removal is guided by the need to preserve the integrity of the art while addressing urgent conditions. a. Emergency Criteria: The City may authorize the emergency removal or relocation of artwork in cases such as:
i. Natural disasters (floods, earthquakes, fires, etc.). ii. Construction or development that threatens the safety or visibility of the artwork.
iii. Immediate safety hazards to the public or the artwork itself. b. Notification and Coordination: City staff will coordinate with the necessary City departments to ensure that emergency removal or relocation is carried out safely and efficiently. When possible, the artist will be notified and consulted during the process. c. Restoration and Reinstallation: Once the emergency conditions have been resolved, the artwork will be restored and reinstalled if feasible. If the artwork cannot be restored or the original site is no longer viable, a new location may be selected following the criteria in Section 7.0: Site Selection.
3.5 Controversial or Challenging Content
Public art is a reflection of diverse artistic expression and public values. However, some artworks may elicit controversy due to their content or subject matter. This section establishes the guidelines for addressing public concerns and ensuring that public art serves the community in a thoughtful and inclusive manner.
a. Public Feedback: When public concerns or objections are raised about specific artworks, the Commission will provide an open forum for discussion. Public hearings or community feedback sessions may be organized to gather input from residents and stakeholders.
b. Criteria for Evaluation: In cases of controversy, the artwork will be evaluated based on:
i. Alignment with the City’s mission and values.
ii. The artistic merit and integrity of the work.
Agenda Item #11.3:
CITY OF SONOMA CULTURAL & FINE ARTS COMMISSION
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NOVEMBER 19, 2024
11 iii. The potential impact on the community, including cultural sensitivity and historical context.
iv. Input from the artist and art professionals.
v. Consideration of site appropriateness and thoughtful integration into the surrounding environment.
c. Conflict Resolution: The City will strive to resolve conflicts through dialogue and community engagement. If necessary, the Commission will develop recommendations for the City Council to address the controversy. d. Final Decision: The City Council, upon reviewing the recommendations, will make the final decision regarding the retention, modification, relocation, or removal of the artwork. The decision will be based on a balanced consideration of public sentiment, artistic freedom, and the City’s broader cultural goals.
Agenda Item #11.3:
CITY OF SONOMA CULTURAL & FINE ARTS COMMISSION
PUBLIC ART POLICY AND PROCEDURES
NOVEMBER 19, 2024
12 4.0 Ownership and Maintenance
4.1 Ownership of Permanent Artwork
a. Once installed, all permanent public works of art become the property of the City of Sonoma.
b. The City may remove the artwork from public display, deaccession the artwork, or destroy the artwork.
c. If the City decides to destroy the artwork, the City shall offer the artist a reasonable opportunity to recover the artwork.
d. If the City causes distortion, mutilation, or other modification of the artwork that would be prejudicial to the artist’s honor or reputation, the artist shall have the right to prevent the City from attributing the authorship of the artwork to the artist. e. If the City proposes to alter the site of the artwork materially, and the alteration affects the intended character and appearance of the artwork, the City shall consult with the artist in the planning and execution of any such alteration and shall make a reasonable effort to maintain the integrity of the artwork.
4.2 Ownership of Temporary Artwork
4.2.1 Artwork Retained by the Artist or Sponsoring Organization These installations are either on loan or sponsored by an artist or an organization, with the artist or organization retaining ownership and full responsibility for maintenance, deinstallation, and site restoration upon removal. However, in certain circumstances, these installations may be eligible to receive Public Art Funds to help offset associated costs, particularly if they align with the goals of the City’s Public Art Program. a. Ownership of the artwork remains with the artist or sponsoring organization throughout the installation period.
b. The artist or sponsoring organization is generally responsible for all associated costs, including transportation, installation, maintenance, insurance, and removal. However, the use of Public Art Funds to offset these costs may be recommended by the Commission and is subject to approval by the City Council. c. The artist or sponsoring organization is responsible for addressing any damage or required repairs to the artwork or the installation site, including any impact on infrastructure such as irrigation systems, underground electrical components, sidewalks, or similar facilities during the display period. d. After the installation period ends, the artist or sponsoring organization must promptly remove the artwork and restore the site to its original condition unless otherwise arranged with the City.
4.2.2 Artwork Fabricated with the Intention for Replacement or Decomposition
Agenda Item #11.3:
CITY OF SONOMA CULTURAL & FINE ARTS COMMISSION
PUBLIC ART POLICY AND PROCEDURES
NOVEMBER 19, 2024
13 This category covers temporary installations that are meant to be periodically updated, replaced, or naturally degrade. Examples include chalk art, utility box art wraps or paintings, or temporary outdoor sculptures designed to decompose over time. a. Ownership of the artwork transfers to the City upon installation. b. The City determines the lifespan of the artwork, which could range from a few days to several years, depending on the material and context. c. Once the artwork is deemed no longer suitable for display—due to wear, weathering, or planned replacement—it will either be removed or refreshed based on pre-established timelines.
d. The City may choose to update or replace the artwork at regular intervals to maintain a vibrant and evolving public art presence.
e. Maintenance responsibilities during the display period may be shared with the artist, depending on the terms of the contract or agreement.
4.3 Durability and Maintenance Requirements
a. All temporary and permanent public art must be durable and require minimal maintenance.
b. All permanent works of art must have a life expectancy of 20 years or more. c. The projected annual maintenance cost must not exceed five percent (5%) of the replacement value of the artwork.
d. An analysis of anticipated maintenance requirements will precede the selection of each public artwork, with specific criteria for temporary and permanent installations:
i. Permanent Installations: Emphasis on long-term maintenance and material durability, including regular inspections, conservation efforts, and repairs as needed.
ii. Temporary Installations: Focus on the temporary nature of materials, ease of installation and removal, and site restoration. Sponsoring organizations or artists must provide a clear plan for how the site, including any affected infrastructure such as irrigation systems, underground electrical components, sidewalks, or similar facilities, will be restored to its original condition upon removal of the artwork.
4.4 Routine Maintenance of Permanent Artwork
a. Unless otherwise agreed, routine maintenance of permanent artwork shall be determined by the City Manager in consultation with the Public Works Director. b. Routine maintenance shall include tasks such as dusting, sweeping, cleaning, and other similar activities.
c. The Commission may notify the City Manager of recommended procedures for routine maintenance.
Agenda Item #11.3:
CITY OF SONOMA CULTURAL & FINE ARTS COMMISSION
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NOVEMBER 19, 2024
14 4.5 Extraordinary Maintenance
a. Any proposed work of art that is deemed by the Commission to require extraordinary operations or maintenance on the part of the City is subject to review by the City Manager.
b. Assigned staff, in consultation with the City Manager and Public Works Department staff, shall develop an annual maintenance needs survey of the public art collection. c. The appropriate budgets and procedures for the care and maintenance of the collection shall be determined through this survey.
Agenda Item #11.3:
CITY OF SONOMA CULTURAL & FINE ARTS COMMISSION
PUBLIC ART POLICY AND PROCEDURES
NOVEMBER 19, 2024
15 5.0 Funding and Financial Guidelines
5.1 Public Art Fund
A special fund, designated as the "Public Art Fund," is established for the deposit of gifts, bequests to the City for public art, and other funds for works of art in accordance with the Public Art Program. The Public Art Fund is used exclusively as a means of isolating and identifying all monetary transactions pertaining to the City Public Art Program.
The City Manager, or their designee, is the custodian of the Public Art Fund.
A portion of the Public Art Fund shall be appropriated for administrative costs associated with the selection of public art and for maintenance of works of public art.
Staff salaries will not be funded from the Public Art Fund, except for repair and maintenance costs, as noted in the Appropriate Use of Public Art Program Funds Section 5.6 of this Policy if performed by City employees, and as otherwise authorized by the Commission in consultation with the City Manager.
Appropriation of funds to support the Public Art Program shall be made to the Public Art Fund, consistent with the City’s budget cycle, Capital Improvement Plan, and major capital projects identified by the City Council.
5.2 Funding Basis
Public Development Projects: For all public city-owned development projects with a total building permit valuation cost exceeding $250,000, the City shall allocate an amount equal to 1% of these costs for the acquisition of public art for placement within the City. In the case of public projects with federal and/or state matching requirements or grant funding, the 1% allocation will apply solely to the City's portion of the project funding.
Annual City Allocation: Each fiscal year, an amount equal to one-quarter of one percent (0.25%) of the City of Sonoma’s budgeted General Fund expenditures shall be appropriated to the Public Art Fund. This allocation will be capped at $25,000 per fiscal year. If the City’s financial situation does not allow for this allocation, the City Council reserves the right to waive or reduce it, with such a decision requiring the adoption of a resolution detailing the findings for the waiver.
5.3 Calculation Base
The amount of the annual appropriation for art shall be equal to 0.25% of annual General Fund expenditures, capped at $25,000 per fiscal year, plus one percent (1%) of the estimated construction costs for eligible City-owned construction projects with total building permit valuation costs exceeding $250,000, if allowed by the specified project funding source(s).
Agenda Item #11.3:
CITY OF SONOMA CULTURAL & FINE ARTS COMMISSION
PUBLIC ART POLICY AND PROCEDURES
NOVEMBER 19, 2024
16 5.4 Appropriation
At the time an eligible construction project is proposed, the City staff shall calculate and include a budgeted line item for a contribution to the Public Art Fund. Fund transfers to the Public Art Fund will occur at the end of the project when all construction costs are known.
5.5 Combining Funds from Multiple Projects
In general, public art will be installed within or adjacent to the building or place for which the appropriation, bonds, or gift was received, if appropriate. Public art funds received from two or more capital projects may be combined or pooled to acquire or create a single artwork of higher quality or of greater City impact than could be achieved through two or more individual artworks. The Commission may recommend the combination of funds to the City Manager for approval.
Combining funds allows looking at the needs of the City as a whole and using the art monies only for those projects that may have the greatest impact on the community or offer the best opportunities for artist involvement. When appropriate, pooling allows the Commission to ensure that art projects are adequately funded. The Commission will recommend which City construction projects will include an art project to the City Manager.
5.6 Appropriate Use of Public Art Program Funds
Public Art Program funds may be used for the following purposes, whether the artwork is directly related to a specific City project:
a. Selection, acquisition, and installation of artworks: Includes both temporary and permanent art installations, provided they meet the eligibility criteria outlined in Section 8.0: Selection Procedures.
b. Artist fees, design, planning, and pre-design services: Including contracts and commissions for both project-based and standalone public artworks. c. Technical assistance expenses: Provided to artists by architects, engineers, or other professionals to design, document, and/or certify the artwork for both temporary and permanent projects.
d. Repair and maintenance of City public artworks: Includes both permanent and temporary works of art that are part of the City’s public art collection or displayed under the Public Art Program.
e. Public engagement and educational activities: Citizen forums, workshops, or educational outreach efforts designed to promote understanding of public art, regardless of the nature or duration of the installation. f. Documentation and public education materials: Including materials related to the promotion, description, or interpretation of public art projects, whether tied to a City project or independent of one.
5.7 Ineligible Costs of Public Art Program Funds
Public Art Program funds may not be used for the following:
Agenda Item #11.3:
CITY OF SONOMA CULTURAL & FINE ARTS COMMISSION
PUBLIC ART POLICY AND PROCEDURES
NOVEMBER 19, 2024
17 a. Directional elements: Such as graphics, signage, or color coding, except where these are integral parts of a public art project created by an artist. b. Mass-produced art objects: Artwork that is mass-produced and lacks uniqueness or artistic integrity.
c. Reproductions of original works: By mechanical or other means, except in cases where reproduction is integral to the artwork, such as in film, video, photography, printmaking, or other media-based artistic practices.
d. Decorative or functional elements: Designed solely by a building architect or other project consultants, except when these elements are integrated into the overall artistic concept.
e. Landscape architecture: Except when it is considered an integral part of the artist’s concept and enhances the public art project.
f. Maintenance of artwork on private property: Unless otherwise stipulated through an agreement with the City.
g. Artwork submitted by project consultants: Such as architects, landscape architects, or other professionals, unless they are specifically commissioned under the Public Art Program as artists.
h. Costs not directly related to artwork: Including unrelated project expenses or general building enhancements that are not part of a public art project.
Agenda Item #11.3:
CITY OF SONOMA CULTURAL & FINE ARTS COMMISSION
PUBLIC ART POLICY AND PROCEDURES
NOVEMBER 19, 2024
18 6.0 Gifts and Loans
This section outlines the process for reviewing proposed gifts and loans of artwork or other artistic objects to the City of Sonoma for placement on public property. It also provides guidelines for the placement, care, and preservation of artwork acquired through this process.
6.1 Conditions Governing the Donation of Artwork to the City Potential donors of artwork must submit the following information to the Commission for review. The Commission will evaluate the materials and determine the feasibility of the proposed donation. Any additional applications and/or guidelines established by the City must also be adhered to.
a. Visual Documentation: Images of the artwork that depict it from all sides. b. Description: A written description of the artwork, including dimensions (height, width, depth, and weight), materials used, and any frames, backings, mounts, or anchoring systems for installation.
c. Site Plan: A site plan identifying and describing the proposed location for the artwork, accurately depicting its relationship to the surrounding environment. d. Installation Details: A written description and/or drawing of the proposed method of installation, along with a timeline for transportation and installation of the artwork. e. Cost Estimate: An estimated cost for transporting and installing the artwork (to be borne by the donor unless otherwise agreed upon by the City of Sonoma). f. Conservation and Maintenance Plan: A conservation assessment describing the condition of the artwork and a maintenance plan detailing the expected lifespan and care required for the artwork in a public environment. This plan shall also address potential risks, such as vandalism, and how these will be mitigated.
6.2 Review and Acceptance Criteria
The Commission shall evaluate proposed gifts of artwork using the following criteria:
a. Location and Audience: An analysis of the relationship of the proposed artwork to its location and its relevance to its primary audience. b. Aesthetic Quality: An evaluation of the artwork's aesthetic quality, including its form, materials, and craftsmanship.
c. Site Appropriateness: In consultation with City staff, the availability and appropriateness of the proposed site for the artwork, including any potential impact on existing infrastructure such as irrigation systems, underground utilities, or walkways.
d. Financial Impact: An analysis of the financial impact on the City, including costs related to insuring the artwork, long-term maintenance or conservation, and routine operations or maintenance requirements. The Commission may recommend that a maintenance endowment be provided by the donor to ensure adequate care for the artwork.
Agenda Item #11.3:
CITY OF SONOMA CULTURAL & FINE ARTS COMMISSION
PUBLIC ART POLICY AND PROCEDURES
NOVEMBER 19, 2024
19 6.3 Review Process
The Commission will consider proposed gifts and loans at regular Commission meetings, which generally occur quarterly. Public involvement will take place during these meetings, with opportunities for community input on proposed donations.
6.4 Conditions of Acceptance
Conditions governing the acceptance of gifts and/or loans include:
a. Unrestricted Gifts: The Commission encourages clear and unrestricted gifts to the City. Any conditions or restrictions attached to a gift or loan must be reviewed by the Commission and may also be reviewed by the City Attorney and/or City insurance entities with the ultimate decision for acceptance made by the City Council. b. Acceptance Criteria: No artwork will be accepted with conditions deemed unacceptable by the Commission, nor will any artwork be accepted with a guarantee in perpetuity.
c. Legal Documentation: All gifts of artwork must be accompanied by a legal document of transmittal, transferring title or loan of the artwork, and defining the rights and responsibilities of all parties involved.
d. Artist’s Rights: The artist must waive any right to the artwork under the 1990 Visual Artist’s Rights Act, the California Art Preservation Act, any other law similar law, and any moral right protecting the integrity of works of art, while retaining the right to disclaim authorship. The artist must also acknowledge in writing that the City may remove and/or destroy the artwork at its discretion. The artist will be given 30 days' notice if the City decides to remove or destroy the artwork, and may, at their own expense and with City approval, remove and retain the artwork instead. The artist will further grant City an unlimited, non-exclusive, irrevocable license to use, display, and make reproductions and photographs for distribution of the artwork.
6.5 Acceptance of Monetary Gifts for the Acquisition of Artwork Proposed monetary gifts to the City for acquiring artwork, including any donor requests for restricted funds specifying that their contribution be used for the installation and/or maintenance of a specific artwork, shall be referred to the Commission for review, with the ultimate decision for acceptance made by the City Council. All monetary gifts shall be deposited into the Public Art Fund.
Agenda Item #11.3:
CITY OF SONOMA CULTURAL & FINE ARTS COMMISSION
PUBLIC ART POLICY AND PROCEDURES
NOVEMBER 19, 2024
20 7.0 Site Selection
When identifying sites for artwork, it is important to consider both the specific project and broader public space needs. The process ensures that the artwork enhances its location, whether it is integrated into a City project or placed in a more general, public area. The Commission, the Artist Selection Ad Hoc or Panel (if formed), the selected artist(s), and City staff will collaborate to identify potential sites for the artwork. The Commission will utilize identified sites and relevant guidelines to assess the suitability of available public spaces on a case-by-case basis.
7.1 Process for Identifying Artwork Sites
a. Integration with Specific Projects: When Public Art Program funds are associated with a particular construction project, efforts should be made to integrate or place the artwork in or near the project area. For these installations, the site selection and planning will occur during the schematic phase of the project, ensuring that the artwork is thoughtfully incorporated into the overall design and functionality of the space.
b. Broader Public Space Opportunities: Public Art Program funds are not limited to sites directly associated with a specific construction project. Artwork can be placed in various public spaces throughout the City, based on availability and suitability. The goal is to select locations that will maximize the artwork's impact and accessibility to the community.
c. Site Selection:
● Artist Selection Ad Hoc, Panel or Commission: Leads the process of identifying possible sites for the artwork. If the artist(s) have been selected, they will provide input on site selection.
● City Staff: Provides technical support and input regarding site feasibility, safety, and City requirements.
d. Evaluation Criteria: The following criteria will be used to evaluate the site or alternative sites for the artwork:
a. Visibility and public access to the site.
b. Interior and exterior traffic patterns to and around the site. c. Existing architectural and natural features adjacent to the site. d. Existing works of art or design elements within the site’s vicinity. e. Potential impact of the artwork on the surrounding environment, including existing infrastructure.
f. Potential impact of the artwork on other City departments, residents, and businesses.
g. Future development potential of the site.
h. Public safety concerns.
i. Maintenance requirements.
Agenda Item #11.3:
CITY OF SONOMA CULTURAL & FINE ARTS COMMISSION
PUBLIC ART POLICY AND PROCEDURES
NOVEMBER 19, 2024
21 e. Consultation with City Departments: The Commission and City staff will consult with affected City departments to gather input on site suitability, development requirements, and any potential conflicts.
f. Recommendation for City Council Approval: After evaluating potential sites and consulting with relevant stakeholders, the Commission will include the recommended site as part of their broader recommendation for a specific public art installation. This comprehensive recommendation, which encompasses both the site and the proposed artwork, will then be submitted to the City Council for final approval.
Agenda Item #11.3:
CITY OF SONOMA CULTURAL & FINE ARTS COMMISSION
PUBLIC ART POLICY AND PROCEDURES
NOVEMBER 19, 2024
22 8.0 Selection Procedures
The Commission selects artists and artworks for public art projects—both temporary and permanent—through methods such as open competition, direct selection, limited competition/invitational approaches, or sponsored proposals. While some artworks may be integrated into specific construction projects, not all installations will be associated with such projects.
The selection process follows the outlined steps and incorporates specific criteria based on the type of installation and its context. For installations tied to construction projects, site selection and artwork integration occur during the schematic design phase. For other installations, the same evaluation and selection process applies, ensuring that all projects are reviewed for feasibility and artistic merit.
Temporary installations, including those proposed and sponsored by external entities, are subject to the same criteria. The recommendation and approval process will follow the Public Art Program's procedural guidelines, if applicable, to determine when a project proceeds to the Commission and then to the City Council. All selected artist(s) and installation plans are recommended by the Commission to the City Council for consideration and approval.
8.1Methods of Selecting Artists or Artwork
a. Open Competition
i. Any professional artist is eligible to participate, subject to limitations established by the Commission.
ii. A Request for Qualifications (RFQ) or Request for Proposals (RFP) is developed and widely distributed through local media, arts media, and direct mailings to artists and arts organizations. The RFQ or RFP shall include:
● A description of the project including its goals and the project parameters, including the characteristics of the site, potential approaches to the project and any physical or legal restrictions that may apply.
● The anticipated scope of work for the artist.
● Application procedures, including requested materials, eligibility factors, and timelines.
● Selection procedures.
● Criteria for the selection of artist(s) and artwork(s). ● The project budget.
b. Direct Selection: For some projects, the Commission may:
i. Select one or more artists through direct invitation or solicitation of names from artists, arts organizations, galleries, or other sources.
Agenda Item #11.3:
CITY OF SONOMA CULTURAL & FINE ARTS COMMISSION
PUBLIC ART POLICY AND PROCEDURES
NOVEMBER 19, 2024
23 ii. Develop a shortlist of qualified artists for review by a selection ad hoc or panel, which may recommend artists or completed artworks directly to the Commission.
iii. Any selection for professional services must comply with the City’s Municipal Code and Procurement Policy.
c. Invitational: Artists are invited by the Commission to submit proposals or completed artworks. Applicants may be pre-screened and evaluated based on the RFQ or RFP.
The Artist Selection Ad Hoc or Panel (if formed) reviews the qualified candidates. d. Proposals for Art Installations: An entity (such as a business, organization, or community group) may propose an art installation that they sponsor. These installations may be fully or partially funded through the Public Art Fund or other sources identified by the Commission. Funding requests should be submitted as part of the proposal process.
i. Proposal Submission: The sponsoring entity submits a proposal detailing the artwork or exhibit, site suggestions, and sponsorship information. ii. Review and Coordination: The Commission reviews the proposal and coordinates with City staff to ensure the site or sites are suitable and meets City requirements.
iii. Approval Process: If recommended by the Commission, the proposal is presented to the City Council for approval. If approved, the installation will proceed according to the agreed terms.
After an artist is selected through one of the methods outlined in this section, the feasibility of potential artwork sites will be evaluated. The process of identifying and evaluating potential sites will follow the steps and criteria outlined in Section 7.0: Identifying Sites for Artwork. Collaboration between the Artist Selection Ad Hoc or Panel, the selected artist(s), and City staff will ensure the selection of an appropriate site.
8.2 Artist Selection Criteria
Artists will be evaluated by the Commission, Artist Selection Ad Hoc Committee, and/or Panel based on the following criteria:
a. Artistic quality, including craftsmanship, originality, and material integrity. b. Appropriateness of the artwork to the community, including scale, form, content, and design.
c. Relationship of the artwork to the social and cultural identity of the community. d. Artist’s proposed budget and ability to complete the project on time and within the budget.
e. Proposed materials and their suitability regarding structural integrity, protection against theft and vandalism, public safety, weathering, and long-term maintenance needs.
f. Proposed method of installation and evaluation of safety and structural factors. g. Durability of materials and projected maintenance cost.
Agenda Item #11.3:
CITY OF SONOMA CULTURAL & FINE ARTS COMMISSION
PUBLIC ART POLICY AND PROCEDURES
NOVEMBER 19, 2024
24 h. Additional factors, such as long-term maintenance and material durability, will be emphasized for permanent installations. Temporary works will be evaluated with a focus on the temporary nature of materials, ease of installation and removal, and site restoration.
i. Professional qualifications demonstrated by past work and the likelihood of successful project completion.
j. Exclusion of works by project architects, design team members, or artists related to the Commission, Artist Selection Ad Hoc Committee or Panel, or City employees. k. Artists may not receive more than two commissions from the City of Sonoma in any five-year period or more than one commission in consecutive years. These restrictions apply to individual artists, teams, and artists credited with commissioned projects.
l. Artists may be selected nationally or internationally, though preference may be given to Sonoma County-based artists. The Commission encourages diversity in style, scale, media and the exchange of creative skills.
8.3 Competitive Selection
8.3.1 Artist Selection Ad Hoc Committee
The Commission may choose to create an Artist Selection Ad Hoc Committee (Ad Hoc) to assist in the evaluation and recommendation of artists for specific public art projects.
This Ad Hoc will be formed based on a staff recommendation when a project warrants additional, focused review. Alternatively, the City Manager may choose to establish a separate Artist Selection Panel (Panel) if a project requires a more comprehensive selection process.
Ad Hoc Committee Membership and Structure
• The Ad Hoc must be composed of fewer than a quorum of the Commission to maintain flexibility and ensure adherence to non-Brown Act requirements. • Assigned City staff, consultants and art professionals may serve as advisors, providing insight into site conditions, historical context, and technical requirements that may impact the artwork.
Limitations and Scope
• The Ad Hoc operates in an advisory capacity only, with the responsibility of providing recommendations to the full Commission. It does not have final decision-making authority.
• The Ad Hoc’s purpose is limited to the specific project for which it is formed, and it will be disbanded once its recommendations are submitted to the Commission.
8.3.2 Artist Selection and Design Review Process
The selection process is as follows:
Agenda Item #11.3:
CITY OF SONOMA CULTURAL & FINE ARTS COMMISSION
PUBLIC ART POLICY AND PROCEDURES
NOVEMBER 19, 2024
25 a. Method Selection: The Commission, Ad Hoc, or Panel selects one of the methods of selecting artists or artwork listed in Section 8.1: Methods of Selecting Artists or Artwork.
b. Artist Evaluation: The Commission, Ad Hoc, or Panel evaluates artists based on credentials, proposals, and/or materials submitted using the Artist Selection Criteria as listed in Section 8.2.
c. Voting Process: If consensus cannot be reached, a vote is taken, with the majority carrying the decision. Each Commissioner, Ad Hoc Member, or Panelist has one vote; no Commissioner, Ad Hoc Member, or Panelist has the right to veto. The Commission, Ad Hoc, or Panel may also opt to make no selection.
d. Commission Review: If an Ad Hoc or Panel has been formed, their recommendation is submitted to the Commission for consideration. e. Direct Recommendation to City Council: If the Commission acts as the selection panel, their recommendation goes directly to the City Council for consideration.
f. City Council Approval: If approved by the City Council, the Commission directs the artist to commence the project.
g. No Selection Made: If no selection is recommended, the Commission decides whether to:
i. Initiate a new selection process
ii. Revise the project
iii. Abandon the project.
Agenda Item #11.3:
CITY OF SONOMA CULTURAL & FINE ARTS COMMISSION
PUBLIC ART POLICY AND PROCEDURES
NOVEMBER 19, 2024
26 9.0 Roles and Responsibilities
9.1 City Council
a. Authorizes funds for public art.
b. Accepts or rejects gifts, loans, or public art on behalf of the City. c. Approves temporary and permanent art installations.
9.2 City Manager
a. Approves the combination of public art funds from two or more projects. b. Recruits and retains program staff and/or consultants as needed. c. Authorizes expenditures from the Public Art Fund.
9.3 Cultural and Fine Arts Commission
a. Oversees the City of Sonoma’s public art programs and provides strategic recommendations
b. Advises on shaping and refining public art policy and guidelines. c. Recommends to the City Council on gifts, loans, and acceptance of public art. d. Reviews and makes recommendations on public art proposals and artist selections. e. Collaborates with City staff on overall public art strategy and implementation. f. Reviews and makes recommendations on the design, execution, and placement of art.
g. Advises on financial assistance and external funding sources. h. Reviews project budgets to ensure financial accountability and sustainability. i. Provides annual reports to the City Council on public art program accomplishments and needs.
j. Performs other duties as assigned by the City Council and/or City Manager.
9.4 Artist Selection Ad Hoc Committee or Panel
a. Recommends artworks or artists for commissioning.
b. Evaluate and recommend artist design proposals.
9.5 Community Development Department
a. Collaborate with the Commission in the identification and evaluation of sites for exterior artwork.
b. Works with selected artists to incorporate site requirements into project designs.
9.6 Public Works Department
a. Defines site restrictions for public artwork and incorporates them into project designs. b. Works with selected artists to incorporate site requirements into project designs. c. Coordinates artwork installation with building project implementation.
Agenda Item #11.3:
CITY OF SONOMA CULTURAL & FINE ARTS COMMISSION
PUBLIC ART POLICY AND PROCEDURES
NOVEMBER 19, 2024
27 d. Provides routine maintenance services for artwork, as recommended by the Commission and approved by the City Manager.
e. Provides non-routine maintenance services for a fee, which may be charged against the Public Art Fund. Services to be charged to the Fund may include but not be limited to labor, materials, and vandalism repair as recommended by the Commission and approved by the City Manager.
9.7 City Manager Assigned Staff
Under the supervision of the City Manager, and with guidance from the Commission:
a. Administers the City of Sonoma’s public art programs, including recruitment and administrative support.
b. Pre-screens artist applications and facilitates selection panel meetings. c. Coordinates public art project logistics, including design, fabrication, and installation. d. Maintains public art project files and prepares annual reports on program status. e. Manages community outreach, education, and promotion of the Public Art Program.
Agenda Item #11.3:
CITY OF SONOMA CULTURAL & FINE ARTS COMMISSION
PUBLIC ART POLICY AND PROCEDURES
NOVEMBER 19, 2024
28 10.0 Review and Revision
This Public Art Policy and Procedures document is intended to be a dynamic framework, subject to periodic review and revision to ensure its relevance and effectiveness. The following guidelines apply to its ongoing maintenance:
a. Scheduled Reviews: The City of Sonoma's Public Art Policy will be reviewed by the Cultural and Fine Arts Commission every three (3) years, or as needed, to ensure it aligns with the City’s goals, budget, and community values, as well as to incorporate any future developments, such as a Public Art Master Plan.
b. Interim Revisions: Revisions to the Public Art Policy may be initiated outside of the scheduled review period at the request of the City Council, City Manager, or Cultural and Fine Arts Commission, should changes in public art trends, funding, or City priorities arise.
c. Public Input: Before any substantial revisions, public input will be sought through public meetings, workshops, or surveys to gather community feedback and ensure that the policy reflects local values and aspirations.
d. Approval Process: Any proposed revisions to this document will be reviewed by the Cultural and Fine Arts Commission, with final recommendations submitted to the City Council for approval.
e. Documentation of Changes: All approved changes will be documented and appended to the Public Art Policy, along with the date of the revision and a summary of the modifications made.
Agenda Item #11.3:
CITY OF SONOMA CULTURAL & FINE ARTS COMMISSION
PUBLIC ART POLICY AND PROCEDURES
NOVEMBER 19, 2024
11.0 Appendices
11.1 Appendix 1: Existing Permanent Public Artworks in the City of Sonoma
(Not limited to City ownership or responsibility)
1. Title: Untitled
Artist: Jan Hansen
Media: Tile mural
Dimensions: Not specified
Date: 2002
Commission Amount: $25,000
Commissioned by: City of Sonoma
Location: Sonoma Fire Station, Second Street West
2. Title: Star of Honor
Artist: Robert Behrens
Media: Granite, water, concrete
Dimensions: Various
Date: 2004
Commission Amount: $500,000
Commissioned by: Private donations
Location: Veterans’ Cemetery, First Street West
3. Title: Bear Flag Monument
Artist: John A. MacQuarrie
Media: Bronze
Dimensions: Sculpture: 8' x 6' x 3'; Base: 9' x 9' x 9' Date: 1914
Commission Amount: Unknown
Commissioned by: Unknown
Location: Sonoma Plaza
4. Title: General Vallejo Monument
Artist: Jim Callahan
Media: Bronze Sculpture and Bench
Dimensions: Sculpture & Bench: 4’6” x 1’6” x
Date: 2017
Commission Amount: $42,500
Commissioned by: General Vallejo Monument Committee
Location: Sonoma Plaza, North Side along Spain Street
5. Title: Bicycle Parking
Artist: Bryan Tedrick
Agenda Item #11.3:
CITY OF SONOMA CULTURAL & FINE ARTS COMMISSION
PUBLIC ART POLICY AND PROCEDURES
NOVEMBER 19, 2024
30 Media: Powder Coated Bronze
Dimensions: Sculpture: 5’ x 7’
Date: 2010
Commission Amount: $4,000
Commissioned by: City of Sonoma
Location: Sonoma Plaza, Southwest Quadrant near City Hall Agenda Item #11.3:
CITY OF SONOMA CULTURAL & FINE ARTS COMMISSION
PUBLIC ART POLICY AND PROCEDURES
NOVEMBER 19, 2024
31 11.2 Appendix 2: Map of Public Artworks in the City
Map Legend: see Appendix 1
Agenda Item #11.3:
City of Sonoma
ORDINANCE # _____ - 2024
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SONOMA ADDING CHAPTER
19.51, RELATING TO PUBLIC ART, TO THE CITY OF SONOMA MUNICIPAL CODE SECTION 1: Chapter 19.51 is added to the Sonoma Municipal Code to read in full as follows:
CHAPTER 19.51
PUBLIC ART PROGRAM
Sections:
19.51.010 Purpose
19.51.020 Definitions
19.51.030 Funding
19.51.040 Cultural and Fine Arts Commission Responsibilities
19.51.050 Application
19.51.010 PURPOSE
The purpose of the public art ordinance is to authorize, fund, and establish procedures for artworks in the public realm within the City of Sonoma. It seeks to guarantee the development of public artwork as a whole in the City, ensuring a closer relationship between the landscape, buildings, community, and art. The chapter establishes a process for the community to with artists, city officials, and other stakeholders to make Sonoma an even more interesting, memorable, and beautiful place to live, work, visit, and engage with art.
The public art program seeks to:
A. Contribute to the City’s civic pride and sense of identity, and enhance its physical and aesthetic environment;
B. Augment Sonoma’s reputation as a City that celebrates the arts, supporting the integration of art into public spaces as part of urban beautification and cultural enrichment; C. Enrich the lives of Sonoma residents and visitors by incorporating both permanent and temporary visual arts into public spaces, expanding the public’s understanding of art and encouraging site-specific works that engage the surrounding environment; D. Encourage collaboration between artists, landscape architects, urban planners, architects, engineers, and other designers to foster creative, multidisciplinary approaches to public art; E. Integrate the work and thinking of artists into the planning, design, and construction of City facilities, buildings, and public spaces, ensuring that public art contributes to the overall aesthetics and functional design of these spaces;
F. Engage the residents of Sonoma in creative partnerships with artists, fostering community involvement in public art initiatives;
G. Provide curatorial expertise and project management for the acquisition, installation, and ongoing maintenance of public artworks in Sonoma.
H. Foster the growth of both temporary and permanent public artworks, ensuring that temporary installations contribute to the City’s cultural vibrancy and create opportunities for artists;
I. Support Sonoma’s vision of becoming an art destination by promoting public art that reflects the City’s history, cultural diversity, and creative spirit, and in the future, potentially aligning with the goals and guidelines that may be outlined in a public art master plan, if developed.
Agenda Item #11.3:
19.51.020 DEFINITIONS
A. “Permanent installation” means artwork or art placed at a site, intended to remain at that site for at least twenty (20) years.
B. “Public Art Fund” means a fund within the City of Sonoma budget into which all monetary contributions for public artwork shall be deposited.
C. “Public art policy and guidelines” means the regulations adopted by the Cultural and Fine Arts Commission and approved by the City Council which establish procedures to carry out the purpose of this chapter. The public art policy and guidelines shall include but not be limited to criteria for the selection of artists and artwork, procedures for the maintenance of a file of interested artists, procedures for artistic competitions, and requirements for the maintenance of works of art. The Cultural and Fine Arts Commission may amend the guidelines from time to time with the approval of the City Council.
D. “Public Art Master Plan” means a strategic document developed by a city, municipality, or organization to guide the vision, planning, implementation, and management of public art within a community.
E. “Public artwork” involves visual artists working through the public art process creating original works in public spaces that include, but are not limited to, paintings, murals, stained glass, fiber work, statues, reliefs or other sculptures, monuments, fountains, arches, or other structures intended for ornament or commemoration, carving, frescos, mosaics, mobiles, photographs, drawings, collages, prints, crafts or other decorative and utilitarian works in clay, fiber, wood, metal, plastics, and other materials. Public artwork includes media works such as film, video, photo projections, and computer-generated artworks. Public artworks may be temporary as well as permanent. Public artwork projects also include artists serving on design and development teams to identify opportunities to incorporate art in the public space.
F. “Public development project” shall include, but is not limited to, the construction or remodel of any City-owned building, structure, park, utility, street, sidewalk, or parking facility, or any portion thereof, within the limits of the City of Sonoma.
G. “public space” means any place or property within the City limits which is open to the general public for its use, or which is in public view, or is generally accessible and visible to the public.
H. “Temporary installation” artwork or art placed at a site for a limited time period, typically less than twenty (20) years, after which it is removed, replaced, or allowed to degrade, according to an agreed-upon schedule.
19.51.030 FUNDING
A. Establish a Public Art Fund: The City shall establish a special revenue fund designated as the “Public Art Fund” for the deposit of gifts, bequests to the City for public artwork, and other funds for works of art in accordance with the Public Art Program. The Public Art Fund is used exclusively as a means of isolating and identifying all monetary transactions pertaining to the City’s Public Art Program. Appropriation of funds to support the Public Art Program shall be made to the public art funds, consistent with the City’s budget cycle, capital improvement plan, and major capital projects identified by the City Council.
B. Public Development Projects: All public, City-owned development projects with total building permit valuation costs in excess of $250,000 shall devote an amount equal to one percent (1%) of such costs for the acquisition of works of art for placement in the City. For public projects with federal and/or state match requirements or grant-funded projects, the one percent (1%) shall only apply to the City’s portion of the project funding.
Agenda Item #11.3:
C. Annual City Allocation: An amount equal to one-quarter-of-one percent (0.25%) of the City of Sonoma’s budgeted general fund expenditures shall be appropriated annually to the City’s Public Art Fund, provided that said appropriation shall be capped at $25,000 per fiscal year.
The City Council reserves the right, in its sole discretion, to waive or reduce the annual allocation of the City’s financial situation does not allow for the funding to be set aside. The City Council shall adopt such a waiver or reduction by adopting a resolution setting forth the findings for the waiver.
19.51.040 CULTURAL AND FINE ARTS COMMISSION RESPONSIBILITIES The Sonoma Cultural and Fine Arts Commission shall:
A. Oversee the City of Sonoma's Public Art Program and provide recommendations for strategies for implementing the Public Art Program and expenditure of public art funds to the City Council.
B. Advise the City Council on establishing, shaping and refining public art policy and guidelines for the City.
C. Recommend to the City Council the acceptance or rejection of gifts or loans of public artworks.
D. Review and make recommendations on public art proposals and the selection of artists for public art projects to the City Council.
E. Collaborate with City staff on the development and implementation of the overall public art strategy.
F. Review and make recommendations to the City Council on the design, execution, placement, and maintenance of public art installations, including but not limited to the identification of sites for exterior public artwork.
G. Advise on financial assistance, external funding sources, and support for public art initiatives.
H. Review project budgets to ensure financial accountability and sustainability for public art projects.
I. Provide reports to the City Council on the accomplishments, needs, and impact of the Public Art Program annually or at such other intervals as deemed necessary by the City Council.
J. Perform other duties as assigned by the City Council and/or City Manager.
19.51.050 APPLICATION
This chapter shall apply to any public development project and public art installation, including both permanent and temporary artworks, as of the date the ordinance codified in this chapter takes effect.
SECTION 2. Environmental Determination.
The City Council finds that the adoption and implementation of this ordinance are exempt for the provisions of the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15060(c)(2) in that the City Council finds there is no foreseeable possibility tha the implementation of this ordinance may have a significant effect on the environment.
SECTION 3. Severability.
If any section, subsection, sentence, clause, phrase, or word of this ordinance is for any reason held to be invalid, the validity of the remaining portions of this ordinance shall not be affected.
SECTION 4. Effective Date.
This ordinance shall take effect thirty (30) days after passage thereof.
Agenda Item #11.3:
SECTION 5. Publication.
This ordinance shall be published in accordance with the provisions of Government Code section 36933, subdivision (c)(1).
Introduced and first read at a Regular Meeting of the City Council on the 18th day of December 2024.
Final passage and adoption by the City Council of the City of Sonoma was at a meeting held on the ____ day of _____ 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_________________________________
Mayor
ATTEST:
__________________________________
Rebekah Barr, MMC, City Clerk
State of California )
County of Sonoma )
City of Sonoma )
I, Rebekah, Barr, City Clerk of the City of Sonoma, do hereby certify that the foregoing ordinance was adopted on the 15th of January 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_________________________________
Rebekah Barr, MMC, City Clerk
Agenda Item #11.3:
Adopted by City Council on 3/18/09
Public Art Policy and Procedures
CITY OF SONOMA
CULTURAL AND FINE ARTS COMMISSION
Contents
Reasons for the Policy
Policy Statement
Funding
Special Situations
Maintenance
Responsibilities
Procedures
Identifying Sites for Exterior Works
Appendices:
Appendix 1: Gifts and Loans
Appendix 2: Definitions
Appendix 3: Ownership and Maintenance
Appendix 4: Existing Public Artworks in Sonoma
Reasons for the Policy
The purpose of the Public Art Program is to:
1. Enhance the physical and aesthetic environment of the City of Sonoma by commissioning or acquiring works of art for public spaces inside or outside of buildings.
2. Expand people’s notion of art by encouraging site-specific works of art that engage the surrounding environment.
3. Integrate the work and thinking of artists into the planning, design, and construction of City facilities, buildings, and public spaces.
4. Celebrate the diverse character of Sonoma.
5. Engage the citizens of Sonoma in creative partnerships with artists.
This policy establishes funding mechanisms, procedures, criteria, roles, and responsibilities for the administration and management of the City of Sonoma Public Art Program.
Agenda Item #11.3:
Adopted by City Council on 3/18/09
Policy Statement
In the interest of making public art an integral element of the City of Sonoma built and cultural environment, the City of Sonoma shall establish and maintain a program for the creation and acquisition of public artwork.
The Cultural and Fine Arts Commission will be responsible for the development and maintenance of the Public Art Program, including but not limited to the approval of public art guidelines, policies and procedures, an annual public art plan, commissioned artists and artworks, and art acquisitions.
The Cultural and Fine Arts Commission will report to the City Council annually on the Public Art Program status.
The City of Sonoma will dedicate one percent (1%) of the estimated construction cost of new City owned facilities including buildings, parks, and renovation projects for eligible expenditures of public art. The 1% is based on a calculation of the totals of actual construction costs at the end of the year, which will be deposited into the Public Art Fund. Public art funds will not be included in projects less than $250,000.
The Cultural and Fine Arts Commission may also seek grants and gifts of public art.
The City of Sonoma will set aside .25% (.0025) of estimated General Fund expenditures annually to create or acquire public art.
Any temporary or permanent works of art installed within the City of Sonoma are subject to City Public Art policies, procedures, and guidelines.
Funding
Public Art Fund
A special fund, designated as the "Public Art Fund," is established for the deposit of gifts, bequests to the City for public art, and other funds for works of art in accordance with the Public Art Program. The Public Art Fund is used exclusively as a means of isolating and identifying all monetary transactions pertaining to the City Public Art Program.
The City Manager, or his or her designee, is the custodian of the Public Art Fund.
A portion of the Public Art Fund shall be appropriated for administrative costs associated with the selection of public art and for maintenance of works of public art.
Agenda Item #11.3:
Adopted by City Council on 3/18/09
Staff salaries will not be funded from the Public Art Fund, except for repair and maintenance costs, as noted in the Appropriate Use of Public Art Program Funds section of these Guidelines, if performed by City employees, and as otherwise authorized by the Cultural and Fine Arts Commission in consultation with the City Manager.
Appropriation of funds to support the Public Art Program shall be made to the Public Art Fund, consistent with the City’s budget cycle, Capital Facilities Program plan, and major capital projects identified by the City Council.
Funding Basis
All City construction projects with total building permit valuation costs in excess of $250,000, which are funded after the adoption of the Public Art Ordinance, will contribute to the City's Public Art Fund.
Calculation Base
The amount of the annual appropriation for art shall be equal to .25% of annual General Fund expenditures, capped at $25,000 in any one budget year, plus one percent (1%) of the estimated construction costs for eligible City construction projects, if allowed by the specified project funding source(s).
Appropriation
At the time a City eligible construction project is proposed, the City staff responsible for preparing the construction budget shall calculate and include a budgeted line item for a contribution to the public art fund. Fund transfers to the Public Art Fund will occur at the end of the project when all construction costs are known.
Combining Funds from Multiple Projects
In general, public art will be installed within or adjacent to the building or place for which the appropriation, bonds, or gift was received, if appropriate. Public art funds received from two or more capital projects may be combined or pooled to acquire or create a single artwork of higher quality or of greater City impact than could be achieved through two or more individual artworks. The Cultural and Fine Arts Commission must approve the combination of funds.
Agenda Item #11.3:
Adopted by City Council on 3/18/09
Combining funds affords the opportunity to look at the needs of the City as a whole and use the art monies only for those projects that may have the greatest impact on the community or offer the best opportunities for artist involvement. When appropriate, pooling affords the opportunity for the Cultural and Fine Arts Commission to ensure that art projects are adequately funded. The Cultural and Fine Arts Commission will determine which City construction projects will include an art project.
Appropriate Use of Public Art Program Funds:
1. Selection, acquisition, and installation of artworks;
2. Artist fees, design, planning, and pre-design service contracts and commissions;
3. Expenses for technical assistance provided to artists by architects and/or engineers in order to design, document, and/or certify the artwork;
4. Repair and maintenance of City public artworks benefited by the Public Art Fund;
5. Citizen forums and educational workshops organized to gather information and/or educate about public art and the City’s public art collection; and
6. Documentation and public education material for the Public Art Program and public art projects.
Ineligible Costs of Public Art Program Funds:
Appropriations received for public art related to a specific City project may not be used for the following:
1. Artwork that is temporary or installed for a short duration or that has a life expectancy of less than 20 years;
2. Directional elements such as graphics, signage, or color coding, except where these elements are integral parts of a public art project;
3. Art objects that are mass produced and of standard design, such as playground equipment or fountains;
4. Reproduction of original works of art by mechanical or other means, except in cases of film, video, photography, printmaking, or other artistic media;
5. Decorative or functional elements designed by the building architect, except where deemed an integral part of the artist’s work;
6. Landscape architecture, except when deemed an integral part of an artist’s work.
7. Maintenance of artwork sited on private lands;
8. Artwork submitted by the project architect, landscape architect, or other project consultants;
9. Generally, costs not directly related to selecting, fabricating, and installing the artwork.
Agenda Item #11.3:
Adopted by City Council on 3/18/09
Special Situations
Ownership of Artwork
Once installed, all public works of art become the property of the City of Sonoma. The City may remove the artwork from public display, deaccession the artwork, or destroy the artwork. If it shall at any time decide to destroy the artwork, the City shall offer the artist a reasonable opportunity to recover the artwork. If the City causes the distortion, mutilation, or other modification of the artwork that would be prejudicial to the artist’s honor or reputation, the artist shall have the right to prevent the City from attributing the authorship of the artwork to the artist. If it proposes to alter the site of the artwork materially and the alteration affects the intended character and appearance of the artwork, the City shall consult with the artist in the planning and execution of any such alteration and shall make a reasonable effort to maintain the integrity of the artwork.
Conflict of Interest of Panelists and Committee Members Any persons who would receive financial gain from the selection of artists or artworks are ineligible to serve on an Artist Selection Panel. Such persons include gallery dealers, artists’ agents, and brokers. Relatives of the Cultural and Fine Arts Commission, or any persons who have a personal relationship with competing artists that could be identified as a conflict of interest, are not eligible to serve on Artist Selection Panels. Any artist selected to serve on the Artist Selection Panel is precluded from having his/her work considered for any public art project during his/her time of service. City of Sonoma staff is ineligible to apply for public art projects or commissions.
MAINTENANCE
Durability and Maintenance Requirements
All permanent public art must be durable and require minimal maintenance. All permanent works of art must have a life expectancy of 20 years or more. An analysis of anticipated maintenance requirements will precede the selection of each public artwork. The projected annual maintenance cost must not exceed five percent (5%) of the replacement value of the artwork.
Deferred maintenance on pre-existing public artworks in the City shall not be borne solely by the Public Art fund.
Agenda Item #11.3:
Adopted by City Council on 3/18/09
Responsibilities
City Council
1. Authorize funds for public art.
2. Accept or reject gifts, loans or public art on behalf of the City.
City Manager
1. Approve the amount of each project budget to be designated for public art.
2. Approve the combination of public art funds from two or more projects.
3. Recruit and retain program staff and/or consultants as needed.
4. Notify the Cultural and Fine Arts Commission of the amount of each project budget to be designated for public art.
5. Authorize expenditures from the Public Art Fund.
Cultural and Fine Arts Commission
1. Recommend to the City Manager the amount of each project budget to be designated for public art.
2. Administer the Public Art Program:
a. Develop and implement a plan for public art in the City of Sonoma. b. Select artists and commission public artwork, as recommended by the Artist Selection Panel through their artist and artwork selection process. c. Collaborate with City staff in the identification and evaluation of potential sites for exterior artwork.
d. Manage the overall processes of artist recruitment, screening, selection, and commissioning of artwork, working with the Artist Selection Panel procedures.
e. Coordinate the implementation of the public art projects with the artist, City staff, and the affected user group(s).
f. Verify and coordinate permitting requirements with the City Building Department prior to the fabrication of a public art project. g. Monitor maintenance needs and refer maintenance requests to the City Manager. Recommend to the City Manager the combination or pooling of public art funds from two or more capital projects when deemed appropriate.
h. Provide annual reports to the City Council on the status of the Public Art Program.
i. Develop Public Art Annual Plan.
j. Approve artist or artists to be commissioned for the project; an artist or artists to develop design proposals for the project; or an artist or artists whose existing work is to be selected for the project.
Agenda Item #11.3:
Adopted by City Council on 3/18/09
k. Approve artist design proposals.
l. Approve sites for permanent public artwork.
m. Artist Selection Panels.
n. Provide recommendations to the City Council for the acceptance or rejection of gifts, loans or public art.
Artist Selection Panel
1. Recommend to the Cultural and Fine Arts Commission artworks or artists to be commissioned for the project; an artist or artists to develop design proposals for the project; or an artist or artists whose existing work is to be selected for the project.
2. Recommend to the Cultural and Fine Arts Commission artist design proposals.
3. Recommend to the Cultural and Fine Arts Commission sites for permanent public artwork.
Planning Department
1. Collaborate with the Cultural and Fine Arts Commission in the identification and evaluation of sites for exterior artwork.
Public Works Department
1. Work with Cultural and Fine Arts Commission to define site restrictions for public artwork into the design of each project.
2. Work with selected artist to choose and incorporate site requirements for public artwork into the design of each project.
3. Coordinate installation of the artwork with the implementation of building projects.
4. Upon recommendation by the Cultural and Fine Arts Commission, provide routine maintenance, such as dusting and sweeping for interior artwork and groundskeeping for exterior artwork.
5. Upon recommendation by the Cultural and Fine Arts Commission, provide non-routine maintenance services for a fee, which may be charged against the Public Art Fund. Services to be charged to the Fund may include but not be limited to labor, materials and vandalism repair.
Public Art Staff/Consultant
Under the supervision of the City Manager, and with guidance from the Cultural and Fine Arts Commission:
1. Recruit artists, write and disseminate Request for Proposals/Qualifications, and identify appropriate methods for the artist selection process.
Agenda Item #11.3:
Adopted by City Council on 3/18/09
2. Identify and recruit panelists for the selection panel.
3. Pre-screen the applicant pool for qualified candidates for review by the selection panel.
4. Schedule and facilitate meetings of the selection panel.
5. Submit the recommendations of the selection panel to the Cultural and Fine Arts Commission for approval.
6. Solicit comments and/or approvals for works of art from appropriate City departments relative to safety and maintenance.
7. Submit comments or recommendations made by City departments to the Cultural and Fine Arts Commission for review and resolution.
8. Convene and facilitate public meetings related to the project.
9. Collaborate with the user group(s) and other City departments to coordinate the roles and responsibilities of the artist, architect, engineers, general contractor, and other professionals involved in a project.
10. Coordinate the design, development, fabrication, and installation of public art with appropriate City departments, including, but not limited to the Planning Department, Building Department and the Public Works Department.
11. Prepare and maintain City Public Art project files.
12. Prepare an annual report to the City Council on the status of the Public Art Program.
13. Manage maintenance of public art and obtain maintenance services from Public Works Department and experts in the field of public art conservation.
14. Coordinate community outreach and education, publications, and promotion of Public Art Program.
15. Coordinate the development of the public art annual plan with appropriate City Planning and Public Works staff and the Cultural and Fine Arts Commission.
Agenda Item #11.3:
Adopted by City Council on 3/18/09
Procedures
Selecting Artists
Introduction
The Cultural and Fine Arts Commission will select artists for public art projects via open competition, direct selection, or limited competition/invitational. The actual selection will be made according to the following steps and use the artist selection criteria indicated at the end of this procedure.
The process shall occur during the schematic design phase of a project to which the public art relates and the results reported to the City Council when the schematic design for the project is reviewed and approved by the Council.
Competitive Selection
Artist Selection Panel
Each Artist Selection Panel shall be comprised of a minimum of five (5) voting members, including two (2) members of the Cultural and Fine Arts Commission and one (1) member of the Design Review Board. The remaining members shall include, as applicable, the project architect, and members of the public at large appointed by the Cultural and Fine Arts Commission. Public Art staff/consultant, if any, and City staff shall serve in an advisory capacity to the Panel and artists with respect to the physical opportunities and constraints of the site, the historical background of the department(s) residing in the building where the artwork will occur, and other building design and structural information that may assist the panel in evaluating proposals.
Artist Selection and Design Review Process
The selection process will proceed as follows:
1. The Cultural and Fine Arts Commission shall issue written instructions to Artist Selection Panel members detailing their duties and responsibilities related to the selection.
2. The Panel shall choose one of the methods of selecting artists or artwork listed below.
3. The Panel shall use the credentials, proposals, and/or materials submitted by artists to evaluate them with the Artist Selection Criteria.
4. The Panel shall recommend to the Cultural and Fine Arts Commission an artist or artists to be commissioned for the project; an artist or artists to develop design proposals for the project; or an artist or artists whose existing work is to be selected for the project. In the case where an artist or artists
Agenda Item #11.3:
Adopted by City Council on 3/18/09
have been asked to prepare a specific design proposal, the panel shall review the proposals and shall select the artwork in accordance with the established criteria (Appendices 4 & 5).
5. If a consensus cannot be reached, a vote shall be taken with the majority carrying the decision. Panelists shall each have one vote, and no panelist shall have the right to veto. The panel shall have the option of making no selection.
6. The panel’s recommendation shall be submitted to the Cultural and Fine Arts Commission for approval.
7. The Cultural and Fine Arts Commission shall review the panel’s recommendation and vote to approve, reject, or refer the recommendation back to the Panel for further review with changes recommended by the Commission.
8. If approved, the Cultural and Fine Arts Commission will direct the artist to commence with the project.
9. If no selection is recommended, the Cultural and Fine Arts Commission shall determine whether to:
a. Initiate a new selection process
b. Revise the project
c. Abandon the project
a. Methods of Selecting Artists or Artwork
Artists or artwork may be selected for public art projects by one of the following methods:
Open competition
Any professional artist is eligible to participate, subject to limitations established by the Cultural and Fine Arts Commission.
A Request For Qualifications (RFQ) or a Request For Proposals (RFP) shall be developed. The RFQ or RFP shall be distributed as widely as possible through local media, the arts media, and through direct mailings to artists and arts organizations. The RFQ or RFP shall include:
1. A description of the project including its goals and the project parameters, including the characteristics of the site, potential approaches to the project and any physical or legal restrictions that may apply.
2. The anticipated scope of work for the artist.
3. Application procedures, including requested materials, eligibility factors, and timelines.
4. Selection procedures.
5. Criteria for the selection of artist(s) and artwork(s).
6. The project budget.
Agenda Item #11.3:
Adopted by City Council on 3/18/09
Direct selection
For public art projects that fall under the budget amount required for a competitive request for proposal (RFP) process pursuant to the City Procurement Policy, the Cultural and Fine Arts Commission may:
1. Select one or more artists to work on the project through direct invitation of qualified candidates by means of direct mailings of the RFQ or RFP, or through phone contact with artists, arts organizations, galleries, or other sources for the purpose of soliciting names of artists to be considered for a project.
2. Develop a short list of qualified artists to present to a selection panel for review and selection of one or more artists for the project. Artist(s) or completed artwork(s) may be chosen directly by the Cultural and Fine Arts Commission upon recommendation from a selection panel.
Any selection for professional services shall be in accordance with the City’s Purchasing Ordinance and Procurement Policy.
Limited competition or invitational:
Artists are invited by the Cultural and Fine Arts Commission to submit proposals, a completed artwork, or otherwise participate in a public art project. Applicants may be pre-screened and evaluated relative to the minimum criteria and qualifications outlined in the RFQ or RFP. The Artist Selection Panel reviews the slate of qualified candidates. b. Artist Selection Criteria
The Artist Selection Panel shall evaluate an artist through consideration of the following criteria:
1. Artistic quality, including excellence in the artwork’s craftsmanship, originality in conception, and integrity of the materials used.
2. The appropriateness of the artwork to the surrounding community to include its scale, form, content, and design.
3. The relationship of the artwork to the social and cultural identity of the community where the artwork will occur.
4. The artist’s proposed budget and the artist’s ability to successfully complete the project on time and within the proposed budget.
5. The artist’s proposed materials and their appropriateness to the project as regards structural and surface integrity, protection against theft, vandalism, public safety and weathering, and an analysis of long-term maintenance needs.
6. The artist’s proposed method of installation of the artwork and an evaluation of safety and structural factors involved in the installation.
Agenda Item #11.3:
Adopted by City Council on 3/18/09
7. The durability of the materials and the projected cost of maintenance of the artwork.
8. Artists will be considered for commission on the basis of their professional qualifications, as demonstrated by past work, relevant professional experience, the appropriateness of a specific proposal to the project goal and parameters, and the probability that the artist can successfully complete the project.
9. Works of art or proposals submitted by the project architect and/or members of the design team and artists who are members of or related to the Cultural and Fine Arts Commission, the Artist Selection Panel or City employees will be excluded from consideration.
10. Artists shall not receive more than two commissions from the City of Sonoma in any five-year period, nor shall artists receive more than one commission in consecutive years. These restrictions shall apply to individual artists, artists who are commissioned as part of a team, and/or any artists who will receive credit for any commissioned project.
11. Artists may be selected on a national or international basis. Though preference may be given to Sonoma County-based artists on any given project, the Cultural and Fine Arts Commission shall encourage a wide diversity in style, scale, and media in public art, and encourages the exchange of ideas and creative skills from all artists.
Identifying Sites for Artwork
At the initiation of schematic design for a project for which exterior artwork is recommended by the Artist Selection Panel, the Cultural and Fine Arts Commission, the selected artist(s), and City staff will collaborate to:
1. Identify possible sites for the artwork and if the artist(s) has been selected, sites for artwork.
2. Evaluate the site, or alternative sites, using the following criteria:
a. Visibility and public access to the site
b. Interior and exterior traffic patterns to and around the site c. Existing architectural and natural features adjacent to the site d. Existing works of art or design elements within the site’s vicinity e. Potential impact of the art on the surrounding environment f. Potential impact of the art on other City departments, residents, and businesses
g. Future development potential of the site
h. Public safety
i. Maintenance requirements
3. Consult with affected City departments.
4. Advise the Cultural and Fine Arts Commission on the development requirements associated with the site.
Agenda Item #11.3:
Adopted by City Council on 3/18/09
Based on the preceding evaluation, the Cultural and Fine Arts Commission will approve the site for the artwork.
Appendices
In support of this policy, the following appendices are included:
Appendix 1: Gifts and Loans Policy
Appendix 2: Definitions
Appendix 3: Ownership and Maintenance Policy
Appendix 4: Existing Public Artworks in Sonoma
Agenda Item #11.3:
Adopted by City Council on 3/18/09
APPENDIX 1: Gifts and Loans
General
The Gifts and Loans Policy provides a process for the review of proposed gifts and loans of artwork or other artistic objects to the City of Sonoma to be placed on public property, and for the placement, care, and preservation of artwork acquired through this process.
Conditions Governing the Donation of Artwork to the City of Sonoma Potential donors of artworks must submit the following information to the Cultural and Fine Arts Commission. The Cultural and Fine Arts Commission will review the materials and determine the feasibility of the proposed donation.
A. Photographs and/or slides of the work of art that depict it from all sides.
B. A written description of the artwork, including dimensions (height, width, depth and weight), materials used, and any frames, backings, mounts or anchoring systems to be used in installation of the artwork.
C. A site plan that identifies and describes the proposed site for the artwork which accurately depicts the artwork in relationship to the surrounding environment.
D. A written description and/or drawing of the proposed method of installation and a timeline for the transportation and installation of the artwork.
E. An estimated cost for transporting and installing the artwork (to be done at the donor's expense, unless otherwise agreed to by the City of Sonoma).
Review and Acceptance Criteria
Proposed gifts and loans of artwork shall be evaluated by the Cultural and Fine Arts Commission using the following criteria:
A. An analysis of the relationship of the proposed artwork to its proposed location and its relevance to its primary audience.
B. An evaluation of the work's artistic and aesthetic quality and integrity, relative to its form, materials, and craftsmanship.
C. In consultation with City staff, the availability and appropriateness of an acceptable site for the artwork.
D. An analysis of the financial impact of the proposed gift on the City of Sonoma, including costs related to the insuring of the artwork, any long-term maintenance or conservation costs, and routine operations or maintenance requirements.
Conditions of Acceptance
Conditions governing the exhibition of artwork on City of Sonoma property:
A. The Cultural and Fine Arts Commission encourages clear and unrestricted gifts to the City of Sonoma. Any conditions or restrictions attached to a gift or loan must be presented to the Cultural and Fine Arts Commission for review and approval. Restrictions and conditions will also be reviewed by City Attorney and/or City insurance entities.
Agenda Item #11.3:
Adopted by City Council on 3/18/09
B. No work of art will be accepted with conditions deemed unacceptable by the Cultural and Fine Arts Commission, nor will any work of art be accepted with a guarantee in perpetuity.
C. A legal document of transmittal, transferring title or loan of the artwork and defining the rights and responsibilities of all parties, must accompany all gifts of artwork.
D. The City of Sonoma requires that the creator of the artwork (artist) waive any right to the preservation of the artwork under the conditions set forth in the 1990 Visual Artist's Rights Act. The artist may, however, retain any right to disclaim authorship of the artwork pursuant to any of these Acts. Before any gift is accepted by the City of Sonoma, the artist must acknowledge in writing his/her approval that the City of Sonoma may remove and/or destroy the artwork at its discretion. In the event the City of Sonoma should decide to remove or destroy the artwork, the City of Sonoma will provide the artist with 30 days’ notice of its intent to do so. The artist may, upon written approval by the City of Sonoma and at his/her own expense, remove and retain the artwork in lieu of its being destroyed by the City of Sonoma.
E. The CFAC’s role with respect to acceptance of gifts is to provide recommendations to the City Council for the acceptance or rejection of gifts, loans or public art.
Conditions Governing Artwork on Loan to the City of Sonoma Materials to be Submitted by Lender
Persons or organizations requesting to temporarily exhibit a work of art in or on City-owned property must submit the following:
A. Photographs and/or slides of the works of art to be exhibited.
B. A description of the location where the artwork will be exhibited and a written authorization from the City of Sonoma that approves the proposed loan of the artwork in that location.
C. A written description and/or drawing of the proposed method of installation and a timeline for the transportation and installation of the artwork.
Lender's Agreements
When exhibiting a work of art on City of Sonoma property, the lender must agree in writing to the following:
A. Unless otherwise agreed to in writing by the City of Sonoma, the lender shall be responsible for all costs associated with the transportation, installation, de-installation, and insurance of the artwork, in accordance with City insurance guidelines.
B. Upon removal of the artwork, the lender must return the site to its original condition and remove any debris caused by or resulting from the exhibition of the artwork. Such debris includes, but is not limited to, any parts or materials from the artwork purposefully or purposelessly removed from the body of the artwork.
C. Unless otherwise agreed to in writing by the City, the lender must agree to exhibit the artwork at his/her own risk and to bear the expenses of any losses or damages to the artwork. The lender must agree to hold the City of Sonoma harmless from any and all liabilities or any damages or losses to the artwork.
Agenda Item #11.3:
Adopted by City Council on 3/18/09
D. The lender must agree to produce and display an educational label next to or near the loaned artwork that meets the specifications of CFAC and City staff.
E. The lender must agree to remove the artwork within three days notice to do so by the City if the artwork becomes damaged or destroyed and/or becomes a danger or visual impediment to the public.
Acceptance of Monetary Gifts for the Acquisition of Artwork Proposed monetary gifts to the City of Sonoma for the purpose of acquiring artwork shall be referred to the Cultural and Fine Arts Commission for review, with ultimate decision for acceptance to be made by the City Council. Any monetary gifts shall be deposited into the Public Art Fund.
Agenda Item #11.3:
Adopted by City Council on 3/18/09
APPENDIX 2: Definitions
Artwork (Works of Art): Original and unique creations in visual media produced by or under the control of practitioners generally recognized by their peers and critics as professional artists including, but not limited to:
• two-dimensional media such as graphics, calligraphy, drawing, painting, photography, collage, and printmaking and including both portable and permanently installed work (such as murals);
• three-dimensional sculptural media including work in relief, in the round, assemblages, constructions, and landscape environments; • crafts and folk arts in clay, fiber, textiles, glass, wood, metal, stone, masonry, mosaics, and plastic;
• building and landscape features such as grates, lights, floors, and seating in unique or limited editions produced under the control of an artist; • electronic media, including works such as film, video, photo projections, sound, light and computer generated artworks produced under the control of the artist.
Artist Selection Panel: Each Artist Selection Panel shall be comprised of a minimum of five (5) voting members, including two (2) members of the Cultural and Fine Arts Commission and one (1) member of the Design Review Board. The remaining members shall include, as applicable, the project architect, and members of the public at large appointed by the Cultural and Fine Arts Commission.
City: City of Sonoma.
Commission: Sonoma Cultural and Fine Arts Commission.
Commissioner: an individual appointed to serve on the Sonoma Cultural and Fine Arts Commission.
Construction: is the installation, alteration, repair or improvement of any public structure, road, building or other public improvement of any kind. For City construction projects that do not involve the construction of buildings, such as sidewalks, "construction" shall have its usual and customary meaning.
City Construction Project: any construction project that is paid for or funded wholly or in part by the City.
Council: Sonoma City Council.
Cultural and Fine Arts Commission: the standing City of Sonoma Commission responsible for matters relating to the enactment of the City of Sonoma Public Art Policy. The Cultural and Fine Arts Commission’s purpose and role is defined in the Sonoma Municipal Code.
Agenda Item #11.3:
Adopted by City Council on 3/18/09
Estimated Construction Costs: the estimated value of construction contracts for a city construction project included in the budget submitted to the Sonoma City Council for the purpose of determining the one percent (1%) allocation for public art. “Estimated Construction Costs” shall not include the cost of sales tax, demolition, site preparation, property acquisition, financing, furnishings, fixtures, and equipment, design services, and environmental assessment and/or remediation and other similar costs associated with the project.
Public Art Fund: a fund within the City of Sonoma into which all monetary contributions for public art shall be deposited. Should the Public Art Fund be discontinued by act of the City Council, all remaining funds shall be deposited into the General Fund of the City.
Public Art: original visual creations, which are sited in a manner accessible and visible to the public.
Public art collection: any work of art, which has been accepted by the Sonoma Cultural and Fine Arts Commission into the collective body of artwork owned by the City.
Permanent Installation: artwork or art place with a permanent site as opposed to a temporary site. Permanent is considered at least 20 years in duration.
Public Art Master Plan: a planning document including public art policies and procedures as well as recommended sites and expenditures for public art and public art's relationship to the City of Sonoma’s General Plan.
Public Art Projects: projects which involve visual artists working through the public art process that result in the creation of original works in public spaces that include, but are not limited to, paintings, murals, stained glass, fiber work, statues, reliefs or other sculpture, monuments, fountains, arches, or other structures intended for ornament or commemoration, carvings, frescos, mosaics, mobiles, photographs, drawings, collages, prints, crafts other decorative and utilitarian in clay, fiber, wood, metal, plastics and other materials. Public art includes media works such as film, video, photo projections, and computer generated artworks. Works of art may be temporary, as well as permanent. Public art projects also include artists serving on design and development teams to identify opportunities to incorporate art in the public space.
Public Art Annual Plan: a prioritized list of visual arts projects to be undertaken in any given year with budgets and recommended site and design approach, developed by the Cultural and Fine Arts Commission in conjunction with the City staff.
Public Places: all publicly- and privately-owned spaces, indoor and outdoors, which are generally accessible to the public.
Agenda Item #11.3:
Adopted by City Council on 3/18/09
Temporary Installation: artwork that is installed in a given place for a limited time, generally up to three months.
Visual Art Professional: any of the following who is respected in his/her field and knowledgeable about contemporary visual art: artist, curator, art critic, art historian, architect, landscape architect, urban designer.
Agenda Item #11.3:
Adopted by City Council on 3/18/09
APPENDIX 3: Ownership and Maintenance
Unless otherwise agreed, routine maintenance of the artwork shall be determined by the City Manager in consultation with the Public Works Director. Routine maintenance shall include such tasks as dusting, sweeping, and other such activities. The Cultural and Fine Arts Commission will notify the City Manager of the definition and procedures of routine maintenance. Extraordinary maintenance and/or conservation of the artwork shall be defined and determined by the Cultural and Fine Arts Commission.
Any proposed work of art, which is deemed by the Cultural and Fine Arts Commission to require extraordinary operations or maintenance on the part of the City, is subject to review by the City Manager.
Public Art Program staff, in consultation with the City Manager and Public Works Department staff, shall develop an annual maintenance needs survey of the public art collection and shall determine appropriate budgets and procedures for the care and maintenance of the collection.
Agenda Item #11.3:
Adopted by City Council on 3/18/09
APPENDIX 4: Existing Public Artworks in Sonoma
Both privately and publicly held (not limited to City ownership or responsibility).
Public Collection
Title: Untitled
Artist: Jan Hansen
Media: tile mural
Dimensions:
Date: 2002
Commission Amount: $25,000
Commissioned by: City of Sonoma
Location: Sonoma Fire Station, Second Street West
Title: Star of Honor
Artist: Robert Behrens
Media: granite, water, concrete
Dimensions: various
Date: 2004
Commission Amount: $500,000
Commissioned by: Private donations
Location: Veterans’ Cemetery, First Street West
Title: Bear Flag Monument
Artist: John A. MacQuarrie
Media: bronze
Dimensions: sculpture: 8x6x3’, base: 9x9x9’
Date: 1914
Commission Amount: unknown
Commissioned by: unknown
Location: Sonoma Plaza
School District
Title: unknown (dragon sculpture)
Artist: Abe Singer
Media: steel
Dimensions: unknown
Date: 2005
Commission Amount: unknown
Commissioned by: unknown
Location: Sonoma Valley High School, Chet Sharek Plaza
Title: unknown
Artist: Marsha Klein
Agenda Item #11.3:
Adopted by City Council on 3/18/09
Media: Painted mural
Dimensions: unknown
Date: 2004
Commission Amount: unknown
Commissioned by: unknown
Location: Sassarini Elementary School
Title: unknown
Artist: Diane Egger-Bovet
Media: tile murals
Dimensions: unknown
Date: 2000
Commission Amount: unknown
Commissioned by: unknown
Location: Prestwood Elementary School
Title: unknown
Artist: Janey Mulas
Media: tile murals
Dimensions: unknown
Date: 2000
Commission Amount: unknown
Commissioned by: unknown
Location: Prestwood Elementary School
Private
Title: Untitled
Artist: Gayle Manfre
Media: painted mural
Dimensions: 13 fence panels, approximately 6’x3’ each
Date: 1999-2005
Commission Amount: $13,000
Commissioned by: Sonoma Valley Inn
Location: City walkway fence adjacent to Sonoma Valley Inn Title: Untitled
Artist: Claudia Wagar
Media: painted mural
Dimensions: 16’x8’
Date: 1989-90
Commission Amount: $5,000
Commissioned by: Art Fichtenberg
Location: Mercato 1 Building, 452 First Street East
Title: Untitled
Agenda Item #11.3:
Adopted by City Council on 3/18/09
Artist: Steffan Gold (restored three times by Foster and Kleiser) Media: painted mural
Dimensions: approximately 42’ long
Date: 1976
Commission Amount: unknown
Commissioned by: Cuneo Family
Location: 500 East Napa Street (facing Broadway)
Agenda Item #11.3: