Sonoma City Council
March 30, 2026

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transfer, convey, pledge as security, or otherwise encumber, Customer’s rights under this Agreement. There are no implied rights.

5.3 Disclosure of Footage. Subject to and during the Retention Period, Flock may access, use, and/or preserve the Footage and shall disclose the Footage to law enforcement authorities other than Customer and Authorized End Users, government officials other than Customer and Authorized End Users, and/or third parties, if legally required to do so.

Subject to and during the Retention Period, Flock may access, use, and/or preserve the Footage and may disclose the Footage to law enforcement authorities other than Customer and Authorized End Users, government officials other than Customer and Authorized End Users, and/or third parties if Flock has a good faith, reasonable belief that such access, use, preservation or disclosure is reasonably necessary to comply with a legal process, enforce this Agreement, or detect, prevent or otherwise address security, privacy, fraud or technical issues, or emergency situations.

6. PAYMENT OF FEES

6.1 Billing and Payment of Fees. Customer shall pay the fees set forth in the applicable Order Form based on the billing structure and payment terms as indicated in the Order Form. If Customer believes that Flock has billed Customer incorrectly, Customer must contact Flock no later than thirty (30) days after the closing date on the first invoice in which the error or problem appeared to receive an adjustment or credit. Customer acknowledges and agrees that a failure to contact Flock within this period will serve as a waiver of any claim. If any undisputed fee is more than thirty (30) days overdue, Flock may, without limiting its other rights and remedies, suspend delivery of its service until such undisputed invoice is paid in full. Flock shall provide at least thirty (30) days’ prior written notice to Customer of the payment delinquency before exercising any suspension right.

6.2 Notice of Changes to Fees. Flock reserves the right to change the fees for subsequent Renewal Terms by providing sixty (60) days’ notice (which may be sent by email) prior to the end of the Initial Term or Renewal Term (as applicable).

6.3 Late Fees. If payment is not issued to Flock by the due date of the invoice, an interest penalty of 1.0% of any unpaid amount may be added for each month or fraction thereafter, until final payment is made.

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6.4 Taxes. Customer is responsible for all taxes, levies, or duties, excluding only taxes based on Flock’s net income, imposed by taxing authorities associated with the order. If Flock has the legal obligation to pay or collect taxes, including amount subsequently assessed by a taxing authority, for which Customer is responsible, the appropriate amount shall be invoiced to and paid by Customer unless Customer provides Flock a legally sufficient tax exemption certificate and Flock shall not charge customer any taxes from which it is exempt. If any deduction or withholding is required by law, Customer shall notify Flock and shall pay Flock any additional amounts necessary to ensure that the net amount that Flock receives, after any deduction and withholding, equals the amount Flock would have received if no deduction or withholding had been required.

7. TERM AND TERMINATION

7.1 Term. The initial term of this Agreement shall be for the period of time set forth on the Order Form (the “Term”). Following the Term, unless otherwise indicated on the Order Form, this Agreement will automatically renew for successive renewal terms of the greater of one year or the length set forth on the Order Form (each, a “Renewal Term”) unless either Party gives the other Party notice of non-renewal at least thirty (30) days prior to the end of the then-current term.

7.2 Termination. Upon termination or expiration of this Agreement, Flock will remove any applicable Flock Hardware at a commercially reasonable time period. In the event of any material breach of this Agreement, the non-breaching Party may terminate this Agreement prior to the end of the Term by giving thirty (30) days prior written notice to the breaching Party; provided, however, that this Agreement will not terminate if the breaching Party has cured the breach prior to the expiration of such thirty (30) day period (“Cure Period”). Either Party may terminate this Agreement (i) upon the institution by or against the other Party of insolvency, receivership or bankruptcy proceedings, (ii) upon the other Party's making an assignment for the benefit of creditors, or (iii) upon the other Party's dissolution or ceasing to do business. In the event of a material breach by Flock, and Flock is unable to cure within the Cure Period, Flock will refund Customer a pro-rata portion of the pre-paid fees for Services not received due to such termination.

7.3 Survival. The following Sections will survive termination: 1, 3, 5, 6, 7, 8.3, 8.4, 9, 10.1 and

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8. REMEDY FOR DEFECT; WARRANTY AND DISCLAIMER

8.1 Manufacturer Defect. Upon a malfunction or failure of Flock Hardware or Embedded Software (a “Defect”), Customer must notify Flock’s technical support team. In the event of a Defect, Flock shall make a commercially reasonable attempt to repair or replace the defective Flock Hardware at no additional cost to the Customer. Flock reserves the right, in its sole discretion, to repair or replace such Defect, provided that Flock shall conduct inspection or testing within a commercially reasonable time, but no longer than seven (7) business days after Customer gives notice to Flock.

8.2 Replacements. In the event that Flock Hardware is lost, stolen, or damaged by some entity or person other than Flock, Customer may request a replacement of Flock Hardware at a fee according to the reinstall fee schedule (https://www.flocksafety.com/reinstall-fee-schedule). In the event that Customer chooses not to replace Flock Hardware lost, damaged, or stolen by some entity or person other than Flock, Customer understands and agrees that (1) Flock Services will be materially affected, and (2) Flock shall have no liability to Customer regarding such affected Flock Services, nor shall Customer receive a refund for the lost, damaged, or stolen Flock Hardware.

8.3 Warranty. Flock shall use reasonable efforts consistent with prevailing industry standards to maintain the Services in a manner which minimizes errors and interruptions in the Services and shall perform the Installation Services in a professional and workmanlike manner. Services may be temporarily unavailable for scheduled maintenance or for unscheduled emergency maintenance, either by Flock or by third-party providers, or because of other causes beyond Flock’s reasonable control, but Flock shall use reasonable efforts to provide advance notice in writing or by e-mail of any scheduled service disruption.

8.4 Disclaimer. THE REMEDY DESCRIBED IN SECTION 8.1 ABOVE IS CUSTOMER’S SOLE REMEDY, AND FLOCK’S SOLE LIABILITY, WITH RESPECT TO DEFECTS.

FLOCK DOES NOT WARRANT THAT THE SERVICES WILL BE UNINTERRUPTED OR ERROR FREE; NOR DOES IT MAKE ANY WARRANTY AS TO THE RESULTS THAT MAY BE OBTAINED FROM USE OF THE SERVICES. EXCEPT AS EXPRESSLY SET FORTH IN THIS SECTION, THE SERVICES ARE PROVIDED “AS IS” AND FLOCK

DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING, BUT NOT DocuSign Envelope ID: FC4664FF-43D3-413D-A448-BC76D7EEAA20 Agenda Item #9.1:

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LIMITED TO, IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. THIS DISCLAIMER ONLY APPLIES TO THE EXTENT ALLOWED BY THE GOVERNING LAW OF THE STATE MENTIONED IN SECTION 10.6.

8.5 Insurance. Flock will maintain commercial general liability policies as stated in Exhibit B.

8.6 Force Majeure. Parties are not responsible or liable for any delays or failures in performance from any cause beyond their control, including, but not limited to acts of God, changes to law or regulations, embargoes, war, terrorist acts, pandemics (including the spread of variants), issues of national security, acts or omissions of third-party technology providers, riots, fires, earthquakes, floods, power blackouts, strikes, supply chain shortages of equipment or supplies, financial institution crisis, weather conditions or acts of hackers, internet service providers or any other third party acts or omissions.

9. LIMITATION OF LIABILITY; INDEMNITY

9.1 Limitation of Liability. NOTWITHSTANDING ANYTHING TO THE CONTRARY,

FLOCK, ITS OFFICERS, AFFILIATES, REPRESENTATIVES, CONTRACTORS AND

EMPLOYEES SHALL NOT BE RESPONSIBLE OR LIABLE WITH RESPECT TO ANY

SUBJECT MATTER OF THIS AGREEMENT OR TERMS AND CONDITIONS RELATED

THERETO UNDER ANY CONTRACT, NEGLIGENCE, STRICT LIABILITY, PRODUCT LIABILITY, OR OTHER THEORY: (A) FOR LOSS OF REVENUE, BUSINESS OR BUSINESS INTERRUPTION; (B) INCOMPLETE, CORRUPT, OR INACCURATE DATA; (C) COST OF PROCUREMENT OF SUBSTITUTE GOODS, SERVICES OR TECHNOLOGY; (D)

FOR ANY INDIRECT, EXEMPLARY, INCIDENTAL, SPECIAL OR CONSEQUENTIAL DAMAGES; (E) FOR ANY MATTER BEYOND FLOCK’S ACTUAL KNOWLEDGE OR

REASONABLE CONTROL INCLUDING REPEAT CRIMINAL ACTIVITY OR INABILITY TO CAPTURE FOOTAGE; OR (F) FOR ANY AMOUNTS THAT, TOGETHER WITH

AMOUNTS ASSOCIATED WITH ALL OTHER CLAIMS, EXCEED THE FEES PAID

AND/OR PAYABLE BY CUSTOMER TO FLOCK FOR THE SERVICES UNDER THIS AGREEMENT IN THE TWELVE (12) MONTHS PRIOR TO THE ACT OR OMISSION THAT

GAVE RISE TO THE LIABILITY, IN EACH CASE, WHETHER OR NOT FLOCK HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. THIS LIMITATION OF DocuSign Envelope ID: FC4664FF-43D3-413D-A448-BC76D7EEAA20 Agenda Item #9.1:

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LIABILITY OF SECTION ONLY APPLIES TO THE EXTENT ALLOWED BY THE GOVERNING LAW OF THE STATE REFERENCED IN SECTION 10.6.

NOTWITHSTANDING ANYTHING TO THE CONTRARY, THE FOREGOING LIMITATIONS OF LIABILITY SHALL NOT APPLY (I) IN THE EVENT OF FLOCK’S GROSS NEGLIGENCE OR WILLFUL MISCONDUCT, OR (II) FLOCK’S INDEMNIFICATION OBLIGATIONS.

9.2 Responsibility. Each Party to this Agreement shall assume the responsibility and liability for the acts and omissions of its own employees, officers, or agents, in connection with the performance of their official duties under this Agreement. Each Party to this Agreement shall be liable for the torts of its own officers, agents, or employees.

9.3 Flock Indemnity. Flock shall indemnify and hold harmless Customer, its agents, officers and employees, from liability of any kind, including claims, costs (including reasonable defense costs and attorney’s fees) and expenses, arising out of: (i) any copyrighted material, patented or unpatented invention, articles, device or appliance manufactured or used in the performance of this Agreement; or (ii) any damage or injury to property or person directly caused by Flock’s installation of Flock Hardware, except for where such damage or injury was caused solely by the negligence of the Customer or its agents, officers or employees.

10. INSTALLATION SERVICES AND OBLIGATIONS

10.1 Ownership of Hardware. Flock Hardware is owned and shall remain the exclusive property of Flock. Title to any Flock Hardware shall not pass to Customer upon execution of this Agreement, except as otherwise specifically set forth in this Agreement. Except as otherwise expressly stated in this Agreement, Customer is not permitted to remove, reposition, re-install, tamper with, alter, adjust or otherwise take possession or control of Flock Hardware. Customer agrees and understands that in the event Customer is found to engage in any of the foregoing restricted actions, all warranties herein shall be null and void, and this Agreement shall be subject to immediate termination for material breach by Customer. Customer shall not perform any acts which would interfere with the retention of title of the Flock Hardware by Flock. Should Customer default on any payment of the Flock Services, Flock may remove Flock Hardware at Flock’s discretion. Such removal, if made by Flock, shall not be deemed a waiver of Flock’s DocuSign Envelope ID: FC4664FF-43D3-413D-A448-BC76D7EEAA20 Agenda Item #9.1:

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rights to any damages Flock may sustain as a result of Customer’s default and Flock shall have the right to enforce any other legal remedy or right.

10.2 Deployment Plan. Flock shall advise Customer on the location and positioning of the Flock Hardware for optimal product functionality, as conditions and locations allow. Flock will collaborate with Customer to design the strategic geographic mapping of the location(s) and implementation of Flock Hardware to create a deployment plan (“Deployment Plan”). In the event that Flock determines that Flock Hardware will not achieve optimal functionality at a designated location, Flock shall have final discretion to veto a specific location, and will provide alternative options to Customer.

10.3 Changes to Deployment Plan. After installation of Flock Hardware, any subsequent requested changes to the Deployment Plan, including, but not limited to, relocating, repositioning, adjusting of the mounting, removing foliage, replacement, changes to heights of poles will incur a fee according to the reinstall fee schedule located at (https://www.flocksafety.com/reinstall-fee-schedule). Customer will receive prior notice and confirm approval of any such fees.

10.4 Customer Installation Obligations. Customer is responsible for any applicable supplementary cost as described in the Customer Implementation Guide, attached hereto as Exhibit C (“Customer Obligations”). Customer represents and warrants that it has, or shall lawfully obtain, all necessary right, title and authority and hereby authorizes Flock to (i) install the Flock Hardware at the locations designated in the Deployment Plan and (ii) make any necessary inspections or maintenance in connection with such installation.

10.5 Flock’s Obligations. Flock represents and warrants that it has, or shall lawfully obtain, all necessary right, title and authority to (i) install the Flock Hardware at the locations designated in the Deployment Plan and (ii) make any necessary inspections or maintenance in connection with such installation. Installation of any Flock Hardware shall be installed in a professional manner within a commercially reasonable time from the Effective Date of this Agreement. Upon removal of Flock Hardware, Flock shall restore the location to its original condition, ordinary wear and tear excepted. Flock will continue to monitor the performance of Flock Hardware for the length of the Term. Flock may use a subcontractor or third party to perform certain obligations under this DocuSign Envelope ID: FC4664FF-43D3-413D-A448-BC76D7EEAA20 Agenda Item #9.1:

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agreement, provided that Flock’s use of such subcontractor or third party shall not release Flock from any duty or liability to fulfill Flock’s obligations under this Agreement.

11. MISCELLANEOUS

11.1 Compliance With Laws. Parties shall comply with all applicable local, state and federal laws, regulations, policies and ordinances and their associated record retention schedules, including responding to any subpoena request(s).

11.2 Severability. If any provision of this Agreement is found to be unenforceable or invalid, that provision will be limited or eliminated to the minimum extent necessary so that this Agreement will otherwise remain in full force and effect.

11.3 Assignment. This Agreement is not assignable, transferable or sublicensable by either Party, without prior, written consent of the other Party. Notwithstanding the foregoing, either Party may assign this Agreement, without the other Party's consent, (i) to any parent, subsidiary, or affiliate entity, or (ii) to any purchaser of all or substantially all of such Party's assets or to any successor by way of merger, consolidation or similar transaction.

11.4 Entire Agreement. This Agreement, together with the Order Form(s), the reinstall fee schedule (https://www.flocksafety.com/reinstall-fee-schedule), and any attached exhibits are the complete and exclusive statement of the mutual understanding of the Parties and supersedes and cancels all previous or contemporaneous negotiations, discussions or agreements, whether written and oral , communications and other understandings relating to the subject matter of this Agreement, and that all waivers and modifications must be in a writing signed by both Parties, except as otherwise provided herein. None of Customer’s purchase orders, authorizations or similar documents will alter the terms of this Agreement, and any such conflicting terms are expressly rejected. Any mutually agreed upon purchase order is subject to these terms. In the event of any conflict of terms found in this Agreement or any other terms and conditions, the terms of this Agreement shall prevail. Customer agrees that Customer’s purchase is neither contingent upon the delivery of any future functionality or features nor dependent upon any oral or written comments made by Flock with respect to future functionality or feature.

11.5 Relationship. No agency, partnership, joint venture, or employment is created as a result of this Agreement and Parties do not have any authority of any kind to bind each other in any respect whatsoever. Flock shall at all times be and act as an independent contractor to Customer.

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11.6 Governing Law; Venue. This Agreement shall be governed by the laws of the state in which the Customer is located. The Parties hereto agree that venue would be proper in the Superior Court of the County of Sonoma, California. The Parties agree that the United Nations Convention for the International Sale of Goods is excluded in its entirety from this Agreement.

11.7 Special Terms. Flock may offer certain special terms which are indicated in the proposal and will become part of this Agreement, upon Customer’s prior written consent and the mutual execution by authorized representatives (“Special Terms”). To the extent that any terms of this Agreement are inconsistent or conflict with the Special Terms, the Special Terms shall control.

11.8 Publicity. Flock has the right to reference and use Customer’s name and trademarks and disclose the nature of the Services in business and development and marketing efforts.

11.9 Feedback. If Agency or Authorized End User provides any suggestions, ideas, enhancement requests, feedback, recommendations or other information relating to the subject matter hereunder, Agency or Authorized End User hereby assigns to Flock all right, title and interest (including intellectual property rights) with respect to or resulting from any of the foregoing.

11.10 Export. Customer may not remove or export from the United States or allow the export or re-export of the Flock IP or anything related thereto, or any direct product thereof in violation of any restrictions, laws or regulations of the United States Department of Commerce, the United States Department of Treasury Office of Foreign Assets Control, or any other United States or foreign Customer or authority. As defined in Federal Acquisition Regulation (“FAR”), section

2.101, Flock represents that the Services, the Flock Hardware and Documentation are “commercial items” and according to the Department of Defense Federal Acquisition Regulation (“DFAR”) section 252.2277014(a)(1) and are deemed to be “commercial computer software” and “commercial computer software documentation.” Flock represents that it is compliant with FAR Section 889 and does not contract or do business with, use any equipment, system, or service that uses the enumerated banned Chinese telecommunication companies, equipment or services as a substantial or essential component of any system, or as critical technology as part of any Flock system. Consistent with DFAR section 227.7202 and FAR section 12.212, any use, modification, reproduction, release, performance, display, or disclosure of such commercial software or commercial software documentation by the U.S. Government will be governed solely by the terms of this Agreement and will be prohibited except to the extent expressly permitted by the terms of this Agreement.

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11.11 Headings. The headings are merely for organization and should not be construed as adding meaning to the Agreement or interpreting the associated sections.

11.12 Authority. Each of the below signers of this Agreement represent that they understand this Agreement and have the authority to sign on behalf of and bind the Parties they are representing.

11.13 Conflict. In the event there is a conflict between this Agreement and any applicable statement of work, or Customer purchase order, this Agreement controls unless explicitly stated otherwise.

11.14 Public Disrepute. In the event Customer or its employees become the subject of an indictment, arrest, public disrepute, contempt, scandal or behaves in a manner that, in the reasonable judgment of Flock, reflects unfavorably upon Flock, and/or their officers or principals, licensees, such act(s) or omission(s) shall constitute a material breach of this Agreement and Flock shall, in addition to any other rights and remedies available to it hereunder, whether at law or in equity, have the right to elect to terminate this Agreement.

11.15 Notices. All notices under this Agreement will be in writing and will be deemed to have been duly given when received, if personally delivered; when receipt is electronically confirmed, if transmitted by email; the day after it is sent, if sent for next day delivery by recognized overnight delivery service; and upon receipt, if sent by certified or registered mail, return receipt requested.

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FLOCK NOTICES ADDRESS:
1170 HOWELL MILL ROAD, NW SUITE 210
ATLANTA, GA 30318
ATTN: LEGAL DEPARTMENT
EMAIL: [email protected]
Customer NOTICES ADDRESS:

ADDRESS:

ATTN:

EMAIL:

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EXHIBIT B

INSURANCE
Required Coverage. Flock shall procure and maintain for the duration of this Agreement insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the services under this Agreement and the results of that work by Flock or its agents, representatives, employees or subcontractors. Insurance shall be placed with insurers with a current A. M. Best rating of no less than “A” and “VII”. Flock shall obtain and, during the term of this Agreement, shall maintain policies of professional liability (errors and omissions), automobile liability, and general liability insurance for insurable amounts of not less than the limits listed herein. The insurance policies shall provide that the policies shall remain in full force during the life of the Agreement.

Types and Amounts Required. Flock shall maintain, at minimum, the following insurance coverage for the duration of this Agreement:
(i) Commercial General Liability insurance written on an occurrence basis with minimum limits of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) in the aggregate for bodily injury, death, and property damage, including personal injury, contractual liability, independent contractors, broad-form property damage, and product and completed operations coverage;
(ii) Umbrella or Excess Liability insurance written on an occurrence basis with minimum limits of Ten Million Dollars ($10,000,000) per occurrence and Ten Million Dollars ($10,000,000) in the aggregate; (iii) Professional Liability/Errors and Omissions insurance with minimum limits of Five Million Dollars ($5,000,000) per occurrence and Five Million Dollars ($5,000,000) in the aggregate; (iv) Commercial Automobile Liability insurance with a minimum combined single limit of One Million Dollars ($1,000,000) per occurrence for bodily injury, death, and property coverage, including owned and non-owned and hired automobile coverage; and
(v) Cyber Liability insurance written on an occurrence basis with minimum limits of Five Million Dollars ($5,000,000).

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1170 Howell Mill Rd. NW · Suite 210, Atlanta, GA 30318
2025 Sole Source Letter for Flock Safety® Public Safety Solutions March 26, 2026
City of Sonoma
1 The Plaza
Sonoma, California, 95476
Dear Brandon Cutting ,
This letter serves to confirm that Flock Group Inc. d/b/a Flock Safety is the sole provider of our proprietary public safety technology solution specifically designed for use by law enforcement, communities, and private entities to increase safety and reduce crime. Flock Safety’s unique system integrates hardware and cloud-based software to enable real-time data processing and secure data sharing capabilities that are unavailable through other providers.

As the sole developer and provider of this proprietary technology, Flock Safety retains exclusive rights to manufacture, license, and support the products and software we offer. Our solutions include cutting-edge features such as machine learning analytics, CJIS-compliant data storage, and a centralized system that facilitates collaboration across multiple jurisdictions, supporting a more robust and efficient public safety network. Specifically, Flock Safety provides the ability to access additional cameras from Flock customers, including: local bay area agencies , at no additional cost.

No other vendor offers the specific combination of hardware and cloud-based features, CJIScompliant data handling, or the national network capabilities that Flock Safety provides. For these reasons, Flock Safety is the only source available for these services.

Thank you,
Garrett Langley CEO, Flock Safety®
Agenda Item #9.1:

1170 Howell Mill Rd. NW · Suite 210, Atlanta, GA 30318
Flock Safety® LPR Cameras (Patent No. US 10,795,933 B1) Flock Safety® is the sole manufacturer, developer, and distributor of Flock Safety® LPR Camera, Flock Safety® Long-Range LPR, Flock Safety® Short-Range LPR, Flock Safety® Flex LPR Camera, Flock Safety® LPR Camera for Neighborhoods, and Flock Safety® LPR Video Integration.

Flock Safety® LPR Camera
• Fixed, infrastructure-free license plate recognition (“LPR”) cameras suitable for capturing two (2+) lanes of traffic simultaneously with a single camera from a vertical mass
• Includes Flock Safety® solar LPR camera option (next-gen platform standard range), which may cover up to three (3) lanes of traffic simultaneously Flock Safety® Long-Range LPR
• Fixed, infrastructure-free long-range (“LR”) LPR, suitable for capturing three (3+) lanes of traffic simultaneously with a single camera from a vertical mass • Includes Flock Safety® solar LR LPR option (next-gen platform LR) Flock Safety® Short-Range LPR
• Fixed, infrastructure-free short-range (“SR”) LPR with solar power capability, suitable for wide angle capture (i.e., parking lots or garages)
Flock Safety® Flex LPR Camera
• Location-flexible, infrastructure-free self-installation LPR camera with solar power option
• Ties seamlessly into the Flock Safety® ecosystem with a small and lightweight camera • Ability to read up to 30,000 license plates and vehicle attributes on a single battery charge
Flock Safety® LPR Camera for Neighborhoods
• Infrastructure- and maintenance-free LPR for 24/7 neighborhood security Flock Safety® LPR Video Integration
• Integrates third-party LPR and video cameras into FlockOS® utilizing existing camera infrastructures
The Flock Safety® LPR cameras listed above are the only Law Enforcement Grade LPR cameras to offer the following combination of proprietary features:
• Vehicle Fingerprint Technology®
o Patented proprietary machine vision to analyze vehicle license plate, state recognition, and vehicle attributes such as color, type, make and objects (roof rack, bumper stickers, etc.) based on image analytics (not car registration data) o Machine vision to capture and identify characteristics of vehicles with a paper license plate and vehicles with the absence of a license plate o Ability to “Save Search” based on description of vehicles using Flock’s patented Vehicle Fingerprint Technology® without the need for a license plate, and set Agenda Item #9.1:

1170 Howell Mill Rd. NW · Suite 210, Atlanta, GA 30318
up alerts based on vehicle description
o Only LPR provider with “Visual Search,” which can transform digital images from any source into an investigative lead by finding matching vehicles based on the vehicle attributes in the uploaded photo
• Integrated Cloud-Software & Hardware Platform
o Best in class ability to capture and process up to 30,000 vehicles per day with a single camera powered exclusively by solar power
o Wireless deployment of solar powered license plate reading cameras with integrated cellular communication weighing less than 5lbs and able to be powered solely by a solar panel of 65W or less
o Web based footage retrieval tool with filtering capabilities such as vehicle color, vehicle type, vehicle manufacturer, partial or full license plate, state of license plate, and object detection
o Utilizes motion trigger to start and stop recording without the need for a reflective plate
o Motion detection allows for unique vehicle cases such as bicycle capture, ATV, motorcycle, etc.
o On device machine processing to limit LTE bandwidth consumption o All images and metadata is encrypted throughout its entire lifecycle from ondevice to storage in Flock’s US-based CJIS-compliant cloud o Covert industrial design for minimizing visual pollution • Transparency & Ethical Product Design
o One-of-a-kind “Transparency Portal,” a public-facing dashboard that details the customer’s policies, as well as automatically updates metrics from the Flock Safety® system
o Built-in integration with National Center for Missing & Exploited Children (“NCMEC”) to receive AMBER Alerts to find missing children o Privacy controls to enable certain vehicles to “opt-out” of being captured • Integrated Audio Detection
o Ability to pair with Flock Safety® audio detection device, which has natively integrated audio detection capabilities utilizing machine learning to recognize audio signatures typical of crimes in progress (e.g., audios) • Live Video Integration
o Ability to apply computer vision to third-party cameras using the Flock Safety® LPR video integration, transforming them into evidence capture devices using the same Vehicle Fingerprint® technology offered on the Flock Safety® LPR cameras
o Flock Safety® video integration livestream integrates live stream traffic cameras, publicly or privately owned livestream security cameras into one cloud-based situational awareness dashboard to increase response time in mission-critical incidents
o Manage various government intelligence including LPR, livestream cameras, computer-aided dispatch (“CAD”), automatic vehicle location (“AVL”) on Flock Safety® video integration suite
Agenda Item #9.1:

1170 Howell Mill Rd. NW · Suite 210, Atlanta, GA 30318
• Situational Awareness
o FlockOS® is the world’s first and only public safety operating system compatible with Flock Safety® LPR video cameras, including live streaming fixed and pan-tilt-zoom (“PTZ”) video cameras, and the Flock Safety® audio detection device, while seamlessly integrating first and third-party data across video, LPR, and audio to deliver real-time intelligence and retroactive crime solving in a single-pane real-time crime center
o Ability to enhance situational awareness capacity by layering all intelligence streams onto the FlockOS® ESRI-based map
o FlockOS® features Flock Safety® unique Real-Time Routing feature that analyzes various data sources to determine where a suspect vehicle has been and its direction of travel, providing users with possible outcomes based on a confidence threshold
• Warranty & Service
o Lifetime maintenance and support included in subscription price o Flock Safety® is the only fully integrated LPR one-stop solution from production of the devices to delivery and installation
o Performance monitoring software to predict potential failures, obstructions, tilts, and other critical or minor issues
• Partnerships
o Flock Safety® is the only LPR provider to officially partner with Prepared911 to distribute 911 call audio and transcripts to law enforcement agencies o Through FlockOS®, Flock Safety® is the only LPR provider to officially partner with FirstTwo to enable clicking anywhere on a display map to display the relevant information from FirstTwo
o Access to additional cameras purchased by Flock’s HOA and private business partners, means an ever-increasing amount of cameras and data at no additional cost
Agenda Item #9.1:

1170 Howell Mill Rd. NW · Suite 210, Atlanta, GA 30318
Flock Safety® Video Cameras
Flock Safety® is the sole manufacturer, developer, and distributor of the Flock Safety® video cameras and Flock Safety® video integration.

Flock Safety® Fixed Video Camera
• Fixed, live, and record video ideal for building exteriors and city streets • Available with AC or solar power
• Subscription-based live and recorded video solution, including hardware, cellular, installation, ongoing maintenance, and a cloud-based video management system, which allows officers to remotely view instant replay of downloadable live on-scene video with pan-tilt-zoom (“PTZ”) controls and 25X optical zoom without the need for additional camera network set-up, installation, or up-keep • Improves safety with live and recorded video for enhanced situational awareness and case clearance
Flock Safety® PTZ Video Camera
• Live and recorded video with remote PTZ controls ideal for open areas such as intersections or parks
• Subscription-based live and recorded video solution, including hardware, cellular, installation, ongoing maintenance, and a cloud-based video management system, which allows officers to remotely view instant replay of downloadable live on-scene video with PTZ controls and 25X optical zoom without the need for additional camera network set-up, installation, or up-keep
• Improves safety with live and recorded video for enhanced situational awareness and case clearance
Flock Safety® Video Integration
• Allows customers to easily integrate video cameras into FlockOS® for a seamless workflow
• Ability to apply computer vision to third-party cameras, transforming them into evidence capture devices using the same Vehicle Fingerprint® technology offered on the Flock Safety® LPR cameras
• Flock Safety® video integration livestream integrates live stream traffic cameras, publicly or privately owned livestream security cameras into one cloud-based situational awareness dashboard to increase response time in mission-critical incidents
• Manage various government intelligence, including LPR and livestream cameras, on Flock Safety® video integration suite
• Ability to access live and recorded video using Flock Safety® video cameras The Flock Safety® video cameras listed above are the only Law Enforcement Grade video cameras to offer the following combination of proprietary features:
• Vehicle Fingerprint Technology® (Patent No. US 10,795,933 B1) o Patented proprietary machine vision to analyze vehicle license plate, state recognition, and vehicle attributes such as color, type, make and objects (roof rack, bumper stickers, etc.) based on image analytics (not car registration data) Agenda Item #9.1:

1170 Howell Mill Rd. NW · Suite 210, Atlanta, GA 30318
o Machine vision to capture and identify characteristics of vehicles with a paper license plate and vehicles with the absence of a license plate o Ability to “Save Search” based on description of vehicles using Flock’s patented Vehicle Fingerprint Technology® without the need for a license plate, and set up alerts based on vehicle description
o Only LPR provider with “Visual Search,” which can transform digital images from any source into an investigative lead by finding matching vehicles based on the vehicle attributes in the uploaded photo
• Integrated Cloud-Software & Hardware Platform
o Best in class ability to capture and process up to 30,000 vehicles per day with a single device powered exclusively by solar power
o Wireless deployment of solar powered license plate reading cameras with integrated cellular communication weighing less than 5lbs and able to be powered solely by a solar panel of 60W or less
o Web based footage retrieval tool with filtering capabilities such as vehicle color, vehicle type, vehicle manufacturer, partial or full license plate, state of license plate, and object detection
o Utilizes motion capture to start and stop recording without the need for a reflective plate
o Motion detection allows for unique cases such as bicycle capture, ATV, motorcycle, etc.
o On device machine processing to limit LTE bandwidth consumption o All images and metadata is encrypted throughout its entire lifecycle from ondevice to storage in Flock’s US-based CJIS-compliant cloud o Covert industrial design for minimizing visual pollution • Transparency & Ethical Product Design
o One-of-a-kind “Transparency Portal,” a public-facing dashboard that details the policies in place by the purchaser, as well as automatically updated metrics from the Flock Safety® system
o Built-in integration with National Center for Missing & Exploited Children (“NCMEC”) to receive AMBER Alerts to find missing children o Privacy controls to enable certain vehicles to “opt-out” of being captured • Integrated Audio Detection
o Ability to pair with Flock Safety® audio detection device, which has natively integrated audio detection capabilities utilizing machine learning to recognize audio signatures typical of crimes in progress (e.g., gunshots) • Live Video Integration
o Ability to apply computer vision to third-party cameras using the Flock Safety® LPR video integration, transforming them into evidence capture devices using the same Vehicle Fingerprint® technology offered on the Flock Safety® LPR cameras
o Flock Safety® video integration livestream integrates live stream traffic cameras, publicly or privately owned livestream security cameras into one cloud-based situational awareness dashboard to increase response time in mission-critical incidents
Agenda Item #9.1:

1170 Howell Mill Rd. NW · Suite 210, Atlanta, GA 30318
o Manage various government intelligence including LPR, livestream cameras, CAD, automatic vehicle location (“AVL”) on Flock Safety® video integration suite
o Ability to access live and recorded video using Flock Safety® video cameras, a subscription video solution which allows officers to remotely view instant replay of downloadable live on-scene video with PTZ controls and 25X optical zoom without the need for additional camera network set-up, installation, or up-keep. • Situational Awareness
o FlockOS® is the world’s first and only public safety operating system compatible with Flock Safety® LPR video cameras, including Flock Safety® live streaming fixed video cameras and PTZ video cameras, and the Flock Safety® audio detection device, while seamlessly integrating first and third-party data across video, LPR, and audio to deliver real-time intelligence and retroactive crime solving in a single-pane real-time crime center
o Ability to enhance situational awareness capacity by layering all intelligence streams onto the FlockOS® ESRI-based map
o FlockOS® features Flock Safety® unique Real-Time Routing feature that analyzes various data sources to determine where a suspect vehicle has been and its’ direction of travel providing users with possible outcomes based on a confidence threshold
• Warranty & Service
o Lifetime maintenance and support included in subscription price o Flock Safety® is the only fully integrated LPR one-stop solution from production of the device to delivery and installation
o Performance monitoring software to predict potential failures, obstructions, tilts, and other critical or minor issues
• Partnerships
o Flock Safety® is the only LPR provider to officially partner with Prepared911 to distribute 911 call audio and transcripts to law enforcement agencies o Through FlockOS, Flock Safety® is the only LPR provider to officially partner with FirstTwo to enable clicking anywhere on a display map to display the relevant information from FirstTwo
o Access to additional cameras purchased by Flock’s HOA and private business partners, means an ever-increasing amount of cameras and data at no additional cost
o Flock Safety® is the only LPR provider to officially partner with Wanco, Inc. to offer the Flock Safety’s Mobile Security Trailer, an infrastructure-free solution designed to provide a movable public safety presence.
o The FIock Safety Mobile Security Trailer combines:
▪ Two (2) PTZ video cameras that are equipped with remote controls for live and recorded video
▪ One (1) multi-sensor 360 panoramic camera that offers situational awareness with live views from four different angles for comprehensive coverage
▪ Flashing Blue Lights that provides a clear signal that law enforcement is monitoring the area, acting as a visual crime deterrent Agenda Item #9.1:

1170 Howell Mill Rd. NW · Suite 210, Atlanta, GA 30318
▪ Integration with the FlockOS platform, centralizing live monitoring, evidence capture, and case management across all locations ▪ Optional feature: Can include LPR functionality, which is compatible with the FlockOS platform
▪ 24/7 real-time alerts, notifying law enforcement of incidents and allowing for customizable monitoring during off-hours using advanced AI for human and vehicle detection
Agenda Item #9.1:

1170 Howell Mill Rd. NW · Suite 210, Atlanta, GA 30318
Flock Safety® Audio Detection Device
Flock Safety® is the sole manufacturer, developer, and distributor of the Flock Safety® audio detection device.

The Flock Safety® audio detection device is the only Law Enforcement Grade audio detection device to offer the following combination of proprietary features:
• Proprietary machine learning to analyze audio crime indicators such as audio detection • Natively integrated audio and audio detection capabilities • Covert industrial design for minimizing visual pollution • Lifetime maintenance and support included in subscription price • Wireless deployment with integrated cellular communication and able to be powered solely by a solar panel of 60W or less
• On device machine processing to limit LTE bandwidth consumption • All images and metadata is encrypted throughout its entire lifecycle from on-device to storage in Flock’s US-based CJIS-compliant cloud
• Share data across Law Enforcement Departments on a national level • Performance monitoring software to predict potential failures and critical or minor issues
• Flock Safety® is the only fully integrated LPR and audio detection one-stop solution from production of the audio devices or cameras to delivery and installation • Flock Safety® audio detection device utilizes machine learning algorithms to analyze audio to determine if a audio has occurred, and the number of shots, helping officers determine if a single shot or multiple shots were fired. Flock Safety® audio detection device can detect the audio signature of fireworks using a proprietary machine learning system and identify the location that the fireworks occurred • Direct integration with Flock Safety® LPR cameras and Flock Safety® video cameras, which utilize patented proprietary machine vision to analyze vehicle license plate, state recognition, vehicle color, vehicle type, vehicle make and objects (roof rack, unique hubcap, etc.) based on image analytics (not car registration data) Partnerships:
• Flock Safety® is the only LPR provider to officially partner with Prepared911 to distribute 911 call audio and transcripts to law enforcement agencies • Through FlockOS®, Flock Safety® is the only LPR provider to officially partner with FirstTwo to enable clicking anywhere on a display map to display the relevant information from FirstTwo
• Access to additional cameras purchased by Flock’s HOA and private business partners, means an ever-increasing amount of cameras and data at no additional cost • Flock Safety® is the only LPR provider to officially partner with Wanco, Inc. to offer the Flock Safety’s Mobile Security Trailer, an infrastructure-free solution designed to provide a movable public safety presence.
• The FIock Safety Mobile Security Trailer combines:
o Two (2) PTZ video cameras that are equipped with remote controls for live and recorded video
o One (1) multi-sensor 360 panoramic camera that offers situational awareness with live views from four different angles for comprehensive coverage Agenda Item #9.1:

1170 Howell Mill Rd. NW · Suite 210, Atlanta, GA 30318
o Flashing Blue Lights that provides a clear signal that law enforcement is monitoring the area, acting as a visual crime deterrent o Integration with the FlockOS platform, centralizing live monitoring, evidence capture, and case management across all locations
o Optional feature: Can include LPR functionality, which is compatible with the FlockOS platform
o 24/7 real-time alerts, notifying law enforcement of incidents and allowing for customizable monitoring during off-hours using advanced AI for human and vehicle detection
Flock Safety® Drone-as-First Responder (“DFR”)
Flock Safety® has the sole distribution rights to distribute the Flock Safety® Drone-as-First Responder Platform
The Flock Safety® Drone-as-First Responder Platform is the only Law Enforcement Grade drone-as-a-first response and docking devices to offer the following combination of proprietary features:

To the best of our knowledge, Flock Safety is currently the sole source of the suite of products and services listed below, and no other company or firm sources and sells or licenses such a comprehensive, integrated suite of products and services at price level quoted as Flock universal sales price (USP).

Flock Aerodome DFR 2.0
DFR Drone Hardware
● DJI M350 RTK + RC Plus
● DJI H30T payload
● 16 TB65 Batteries and BS65 Charging Case on an annual basis ● DJI Dock 3 + M4TD integration with Flock ALPR and Flock911 ● DJI Dock 3 + M4TD increased flight speeds to 47 mph
● Proprietary RC box and omnidirectional antenna array
● In year 2 of the contract, Flock will swap out the old hardware for the newest version of each product on the market with no change in price.

Atlas 350 Drone Dock
● Exclusively distributed by Flock for the public safety market ● Automated, robotic, battery-swapping drone nest for heavy payload UAS ● Not reliant on contact charging
● Houses 8 batteries for more than 2,000 cycles
● Exclusive integration of the DJI M350 and H30T
● Exclusively provided law enforcement features and upgrades Agenda Item #9.1:

1170 Howell Mill Rd. NW · Suite 210, Atlanta, GA 30318
● Landing platform level with the roof 17 cm of radial landing error recovery. ● Proprietary precision landing algorithms.
● Integrated HVAC to maintain system health.
● Integrated interior cameras for diagnostics and virtual pre-flight checklist ● Fully remote operations through the Flock Flight Operations Module Flock Aerodome 3D Digital Radar Station
● Multi-beamforming surveillance radar with long-range capabilities and all-weather situational awareness.
● 360 degree 3D detection, tracking, and classification of manned aircraft and sUAS. ● Detects Phantom-sized drones at 2.25-2.5 km ranges, Cessna-sized aircraft at 7 km range, and humans at 3 km range
● Layered security approach with target classification, detection and data updates for accuracy and reliability
● Exclusively integrated into the Flock Air Traffic Awareness Module(Aeromap) ● Exclusively provided by Flock for the public safety market Flock Software
Flight Operations Module
• Exclusively provided augmented reality overlays
• 1080p video feed with proprietary video codec, requiring only 3mbps for streaming • One-time streaming links immediately available to be sent via email and SMS through the platform
• Images taken and immediately available to be sent via email and SMS through the platform, mid-flight
• Detailed telemetry and system health data
• Dock and drone management from a single interface
• Multiple drone station and drone control support via picture-in-picture • Command and control
• CAD, ALPR, Flock911 and audio detection integration, allowing for tracking of calls-forservice directly in the platform • Laser-range finder support, allowing for real-time identification at camera targets • Camera and payload management
• Address based automated waypoint flight control
• Current weather data
• Detailed connectivity data
• Mouse and keyboard control
• Gamepad control
• iOS app for live video streaming
• Drone summoning capability to allow for one drone to follow or meet another drone for battery swapping
Agenda Item #9.1:

1170 Howell Mill Rd. NW · Suite 210, Atlanta, GA 30318
Flock Aerodome Integrations
• Flock911 - This allows for a live transcript of a 911 call to populate directly in the flight platform, notifying the pilot of a calla nd allowing them to deploy to it potentially minutes before it’s ever dispatched.
• Flock OS / Fusus - This allows the drone telemetry and video feed to be ingested by popular RTIC software platforms.
• Flock Nova - This combines Flock’s powerful Nova platform with the flight operations module so pilots can get critical information about involved parties, potential residents nearby, and other information that provides the ultimate situational awareness tool. • Flock ALPR Response - the flight operations ingests Flock LPR hits into the system, so the pilot can click one button and deploy directly to the last location while also receiving vehicle information, a photo of the vehicle, and last known Flock hits. • Flock Audio Response - similar to ALPR response, when Flock Audio triggers an alert, directly in our platform, we can click one button, dispatch the drone, and see in realtime a radius signifying where the audio may have originated from. • Flock Inflight LPR - the camera on our aircraft acts as an ALPR camera. From hundreds to over a thousand feet away, we can read a license plate and run it through the Flock ALPR system.
• Evidence.com - we can upload data directly into Evidence.com • CAD Integrations - we can integrate with a variety of CAD vendors and populate calls for service in our flight operations software.

Flock Aerodome Air Traffic Awareness Module (Aeromap)
• 360 degree visibility of local airspace and movement of manned aircraft and sUAS. • Integration with Flight Operations Module for notifications of incursions. • Direct communication with drones to allow for emergency collision mitigation • ADS-B in and live telemetry data from multiple sources. • Integrated 3D radar, RF, and Remote ID data in a single common operating picture. • Call for service information on screen
• Multi-station and multi-drone support
Flock Aerodome Spectator Module
• 1080p video feed with proprietary video codec, requiring only 3mbps for streaming • Optimized for streaming live mission video to internal and external stakeholders • Monitor multiple flight missions at once using split screen functionality • Seamless link sharing via text message or email directly in the Flock Aerodome system • Live CFS updates and visibility
• Basic flight and telemetry data
• CAD integration to show which call-for-service the drone is responding to Flock Aerodome Flight Log Module
• Automated flight logging and mission reports.

Agenda Item #9.1:

1170 Howell Mill Rd. NW · Suite 210, Atlanta, GA 30318
• Native 1440p video uploaded for each flight from the drone without manual uploading required
• Effortlessly export mission reports in PDF format for evidence management. • Download cloud based and onboard imagery and video.
• CFS data auto populated via CAD integration
• Configurable DFR mission success metrics.
• Configurable mission reports based on agency needs and data retention policies. • Drone path and location at timestamp, visualized with video • Filtering and searching functionality

Flock Aerodome Mission Reporting and Community Engagement Module • Automatically display DFR success metrics including average response times, number of missions conducted, number of suspects apprehended with the support of DFR, reduction in response times, calls cleared without the use of patrol resources, and a breakdown of the types of calls that DFR has supported. • Visualization of the flight path of the drone combined with the call for service the drone was responding to. Designed to seamlessly integrate and display on the agency's website.

Flock Aerodome Services:
• Equipment infrastructure
• Acquisition of appropriate FAA regulatory waivers
• Department policy and SOP consulting
• Community engagement consulting
• Comprehensive training
• Hardware warranties
Partnerships:
• Flock Safety® is the only LPR provider to officially partner with Prepared911 to distribute 911 call audio and transcripts to law enforcement agencies • Through FlockOS®, Flock Safety® is the only LPR provider to officially partner with FirstTwo to enable clicking anywhere on a display map to display the relevant information from FirstTwo
• Access to additional cameras purchased by Flock’s HOA and private business partners, means an ever-increasing amount of cameras and data at no additional cost • Flock Safety® is the only LPR provider to officially partner with Wanco, Inc. to offer the Flock Safety’s Mobile Security Trailer, an infrastructure-free solution designed to provide a movable public safety presence.
• The FIock Safety Mobile Security Trailer combines:
o Two (2) PTZ video cameras that are equipped with remote controls for live and recorded video
o One (1) multi-sensor 360 panoramic camera that offers situational awareness with live views from four different angles for comprehensive coverage o Flashing Blue Lights that provides a clear signal that law enforcement is monitoring the area, acting as a visual crime deterrent flocksafety.com (866) 901-1781 |
Agenda Item #9.1:

1170 Howell Mill Rd. NW · Suite 210, Atlanta, GA 30318
o Integration with the FlockOS platform, centralizing live monitoring, evidence capture, and case management across all locations
o Optional feature: Can include LPR functionality, which is compatible with the FlockOS platform
o 24/7 real-time alerts, notifying law enforcement of incidents and allowing for customizable monitoring during off-hours using advanced AI for human and vehicle detection
Agenda Item #9.1:

1170 Howell Mill Rd. NW · Suite 210, Atlanta, GA 30318
Flock Safety® Software
Flock Safety® is the sole provider of the comprehensive monitoring, processing, and machine vision services, including FlockOS®, Flock911, Flock Safety® Traffic Analytics for Businesses, Flock Safety® Advanced Investigations Analytics, and Flock Safety® Traffic Analytics for Government, which integrate with Flock Safety® LPR cameras, Flock Safety® video cameras, and the Flock Safety® audio detection device.

FlockOS®
• Public safety platform that unifies first and third-party data across LPR, video, and audio to deliver real-time intelligence
• FlockOS® is the world’s first and only public safety operating system compatible with Flock Safety® license plate recognition (“LPR”) video cameras, including Flock Safety® live streaming fixed and pan-tilt-zoom (“PTZ”) video cameras, and the Flock Safety® audio detection device, while seamlessly integrating first and third-party data across video, LPR, and audio to deliver real-time intelligence and retroactive crime solving in a single-pane real-time crime center
• Ability to enhance situational awareness capacity by layering all intelligence streams onto the FlockOS® ESRI-based map
• FlockOS® features Flock Safety™ unique Real-Time Routing feature that analyzes various data sources to determine where a suspect vehicle has been and its’ direction of travel providing users with possible outcomes based on a confidence threshold • Through FlockOS, Flock Safety® is the only LPR provider to officially partner with FirstTwo to enable clicking anywhere on a display map to display relevant information from FirstTwo
Flock911
• Real-time 911 calls and caller-sourced media for enhanced situational clarity in MDTs and Real Time Crime Centers (“RTCCs”)
• FlockOS® is the only product on the market that works with Prepared911 to distribute 911 call audio and transcripts to law enforcement agencies directly Flock Safety® Traffic Analytics for Businesses
• Provides customers with actionable visitor insights from their LPR network to enhance marketing and operations efforts
Flock Safety® Advanced Investigations Analytics
• Allows customers to leverage their LPR network to expand theft and organized crime cases
Flock Safety® Traffic Analytics for Government
• Allows customers to unlock the potential of their LPR network for critical traffic management insights
Flock Nova®
• Provides real-time data integration and analytics capabilities for law enforcement agencies. Unlike traditional records management systems (RMS) or computer-aided dispatch (CAD) tools that primarily store information, Nova offers:

Agenda Item #9.1:

1170 Howell Mill Rd. NW · Suite 210, Atlanta, GA 30318
o Real-time data fusion across multiple data sources
o Automated connection of data points from law enforcement systems and OSINT
o Crime pattern detection
o Automated statistical reporting for command staff and agency leadership o A streamlined, operational interface optimized for actionable information Agenda Item #9.1:

Policy
430
Sonoma County Sheriff's Office
Policies
Copyright Lexipol, LLC 2026/02/25, All Rights Reserved.

Published with permission by Sonoma County Sheriff's Office Automated License Plate Readers (ALPRs) - 1
Automated License Plate Readers (ALPRs)
430.1 PURPOSE AND SCOPE
The purpose of this policy is to provide guidance for the capture, storage and use of digital data obtained through the use of Automated License Plate Reader (ALPR) technology. 430.2 DEFINITIONS
Definitions related to this policy include:

Automated License Plate Reader (ALPR): A device that uses cameras and computer technology to compare digital images to lists of known information of interest.

ALPR Operator: Trained Office members who may utilize ALPR system/equipment. ALPR operators may be assigned to any position within the Office, and the ALPR Administrator may order the deployment of ALPR systems for use in various efforts.

ALPR Administrator: The Special Services Captain or the Sheriff's designee, serves as the ALPR Administrator for the Office.

Hot List: A list of license plates associated with vehicles of interest compiled from one or more databases including, but not limited to, NCIC, CA DMV, Local BOLO's, etc.

Vehicles of Interest: Including, but not limited to vehicles which are reported as stolen; display stolen license plates or tags; vehicles linked to missing and/or wanted persons and vehicles flagged by the Department of Motor Vehicle Administration or law enforcement agencies.

Detection: Data obtained by an ALPR of an image (such as a license plate) within public view that was read by the device, including potential images (such as the plate and description of vehicle on which it was displayed), and information regarding the location of the ALPR system at the time of the ALPR's read.

Hit Alert from ALPR system that a scanned license plate number may be in the National Crime Information Center (NCIC) or other law enforcement database for a specific reason including, but not limited to, being related to a stolen car, wanted person, missing person, domestic violation protective order or terrorist-related activity.
430.3 POLICY
The policy of the Sonoma County Sheriff's Office is to utilize ALPR technology to capture and store digital license plate data and images while recognizing the established privacy rights of the public.

All data and images gathered by the ALPR are for the official use of this office. Because such data may contain confidential information, it is not open to public review. 430.4 RELEASING ALPR DATA
The ALPR data may be shared only with public agencies and only as otherwise permitted by law (Civil Code § 1798.90.55).

Agenda Item #9.1:

Sonoma County Sheriff's Office
Policies
Automated License Plate Readers (ALPRs)
Copyright Lexipol, LLC 2026/02/25, All Rights Reserved.

Published with permission by Sonoma County Sheriff's Office Automated License Plate Readers (ALPRs) - 2
For purposes of this section, a public agency is limited to California state or local agencies, including law enforcement agencies, and does not include out-of-state or federal law enforcement agencies (Civil Code § 1798.90.5).

Accordingly, SB 34 does not permit California LEA's to share ALPR information with private entities or out-of-state or federal agencies, including out-of-state and federal law enforcement agencies.

This prohibition applies to ALPR database(s) that LEA's access through private or public vendors who maintain ALPR information collected from multiple databases and/or public agencies.):

The following procedures are guidelines for ALPR requests:
(a) The agency makes a written request for the ALPR data that includes:

1. The name of the agency.

2. The name of the person requesting.

3. The intended purpose of obtaining the information.
(b) The request is reviewed by the Administration Captain or the authorized designee and approved before the request is fulfilled.
(c) The Sheriff or the authorized designee will consider the California Values Act (Government Code §7282.5; Government Code §7284.2 et seq), before approving the release of ALPR data. The Sonoma County Sheriff's Office does not permit the sharing of ALPR data gathered by the County, or contract Cities or its contractors/subcontractors for purpose of federal immigration enforcement, these federal immigration agencies include Immigrations and Customs Enforcement (ICE) and Customs and Border Patrol (CPB).
(d) ALPR data will not be shared or released to any federal agency, or other law enforcement agency outside of the State of California, absent a court order from a Magistrate from the State of California.
(e) The approved request is retained on file.

Requests for ALPR data by non-California public agencies will be processed as provided in the Records Maintenance and Release Policy 806 (Civil Code § 1798.90.55). 430.5 ADMINISTRATION
The ALPR technology, also known as License Plate Recognition (LPR), allows for the automated detection of license plates. It is used by the Sonoma County Sheriff's Office to convert data associated with vehicle license plates for official law enforcement purposes, including identifying stolen or wanted vehicles, stolen license plates and missing persons. It may also be used to gather information related to active warrants, homeland security, electronic surveillance, suspect interdiction and stolen property recovery.

All installation and maintenance of ALPR equipment, as well as ALPR data retention and access, shall be managed by the Administration Captain. The Administration Captain will assign members under his/her command to administer the day-to-day operation of the ALPR equipment and data.

Agenda Item #9.1:

Sonoma County Sheriff's Office
Policies
Automated License Plate Readers (ALPRs)
Copyright Lexipol, LLC 2026/02/25, All Rights Reserved.

Published with permission by Sonoma County Sheriff's Office Automated License Plate Readers (ALPRs) - 3
430.5.1 ALPR ADMINISTRATOR
The Administration Captain shall be responsible for developing guidelines and procedures to comply with the requirements of Civil Code § 1798.90.5 et seq. This includes, but is not limited to (Civil Code § 1798.90.51; Civil Code § 1798.90.53):
(a) A description of the job title or other designation of the members and independent contractors who are authorized to use or access the ALPR system or to collect ALPR information.
(b) Training requirements for authorized users.
(c) A description of how the ALPR system will be monitored to ensure the security of the information and compliance with applicable privacy laws. (d) Procedures for system operators to maintain records of access in compliance with Civil Code § 1798.90.52.
(e) The title and name of the current designee in overseeing the ALPR operation. (f) Working with the Custodian of Records on the retention and destruction of ALPR data. (g) Ensuring this policy and related procedures are conspicuously posted on the office’s website.
430.6 DATA COLLECTION AND RETENTION
The Administration Captain is responsible for ensuring systems and processes are in place for the proper collection and retention of ALPR data. Data will be transferred from vehicles to the designated storage in accordance with office procedures.

All ALPR data downloaded to the server should be stored for a minimum of one year and in accordance with the established records retention schedule. Thereafter, ALPR data should be purged unless it has become, or it is reasonable to believe it will become, evidence in a criminal or civil action or is subject to a discovery request or other lawful action to produce records. In those circumstances the applicable data should be downloaded from the server onto portable media and booked into evidence.
430.7 ALPR DATA FROM PARKING ENFORCEMENT OPERATIONS
All ALPR data downloaded to the server should be stored for a minimum of one year (Government Code §34090.6) and in accordance with the established records retention schedule. Thereafter, ALPR data should be purged unless it has become, or it is reasonable to believe it will become, evidence in a criminal or civil action or is subject to a discovery request or other lawful action to produce records. In those circumstances the applicable data should be downloaded from the server onto portable media and booked into evidence.
430.8 ALPR DATA FROM FIXED CAMERA SYSTEM(S)
ALPR data should be purged unless it has become, or it is reasonable to believe it will become, evidence in a criminal or civil 430.4.3 action or is subject to a discovery request or other lawful Agenda Item #9.1:

Sonoma County Sheriff's Office
Policies
Automated License Plate Readers (ALPRs)
Copyright Lexipol, LLC 2026/02/25, All Rights Reserved.

Published with permission by Sonoma County Sheriff's Office Automated License Plate Readers (ALPRs) - 4
action to produce records. In those circumstances the applicable data should be downloaded from the server onto portable media and booked into evidence.

ALPR vendor will store the data (data hosting) and ensure proper maintenance and security of data stored in their data towers. ALPR vendor will purge their data at the end of the 30 days of storage. However,this will not preclude Sonoma County Sheriff's Office from maintaining any relevant vehicle data obtained from teh system after that period pursuant to the established County of Sonoma retention schedule mentioned above or outlined elsewhere. 430.9 RESTRICTIONS ON THE USE OF ALPR DATA
Information gathered or collected, and records retained by ALPR vendor(s) will not be sold, accessed, or used for any purpose other than legitimate law enforcement or public safety purposes.
430.10 OPERATIONS
Use of an ALPR is restricted to the purposes outlined below. Office members shall not use, or allow others to use the equipment or database records for any unauthorized purpose (Civil Code § 1798.90.51; Civil Code § 1798.90.53).
(a) An ALPR shall only be used for official law enforcement business. (b) An ALPR may be used in conjunction with any routine patrol operation or criminal investigation. Reasonable suspicion or probable cause is not required before using an ALPR.
(c) While an ALPR may be used to canvass license plates around any crime scene, particular consideration should be given to using ALPR-equipped cars to canvass areas around homicides, shootings and other major incidents. Partial license plates reported during major crimes should be entered into the ALPR system in an attempt to identify suspect vehicles.
(d) No member of this office shall operate ALPR equipment or access ALPR data without first completing office-approved training.
(e) No ALPR operator may access office, state or federal data unless otherwise authorized to do so.
(f) If practicable, the deputy should verify an ALPR response through the California Law Enforcement Telecommunications System (CLETS) before taking enforcement action that is based solely on an ALPR alert. Once an alert is received, the operator should confirm that the observed license plate from the system matches the license plate of the observed vehicle. Before any law enforcement action is taken because of an ALPR alert, the alert will be verified through a CLETS inquiry via MDC or through Dispatch. Members will not take any enforcement action that restricts the freedom of any individual based solely on an ALPR alert unless it has been validated. Because the ALPR alert may relate to a vehicle and may not relate to the person operating the vehicle, deputies are reminded that they need to have reasonable suspicion and/or probable cause to make an enforcement stop of any vehicle. (For example, if a vehicle is entered into the system because of its association with a wanted individual, Deputies Agenda Item #9.1:

Sonoma County Sheriff's Office
Policies
Automated License Plate Readers (ALPRs)
Copyright Lexipol, LLC 2026/02/25, All Rights Reserved.

Published with permission by Sonoma County Sheriff's Office Automated License Plate Readers (ALPRs) - 5
should attempt to visually match the driver to the description of the wanted subject prior to making the stop or should have another legal basis for making the stop.) (g) Hot Lists. Designation of hot lists to be utilized by the ALPR system shall be made by the ALPR Administrator or his/her designee. Hot lists shall be obtained or compiled from sources as may be consistent with the purposes of the ALPR system set forth in this Policy. Hot lists utilized by the Office's LPR system may be updated by agency sources more frequently than the Office may be uploading them and thus the Office's LPR system will not have access to real time data. Occasionally, there may be errors in the LPR system's read of a license plate. Therefore, an alert alone shall not be a basis for police action (other than following the vehicle of interest). Prior to initiation of a stop of a vehicle or other intervention based on an alert, Office members shall undertake the following:

1. Verification of status on a Hot List A deputy must receive confirmation, from a Sonoma County Sheriff's Office Communications Dispatcher or other office computer device, that the license plate is still stolen, wanted, or otherwise of interest before proceeding (absent exigent circumstances).

2. Visual verification of license plate number. Deputies shall visually verify that the license plate of interest matches identically with the image of the license plate number captured (read) by the LPR, including both the alphanumeric characters of the license plate, state of issue, and vehicle descriptors before proceeding.

Office members alerted to the fact tha an observed motor vehicle's license plate is entered as a Hot Plate (hit) in a specific BOLO (be on the lookout) list are required to make a reasonable effort to confirm that a wanted person is actually in the vehicle and/or that a reasonable basis exists before an office member would have a lawful basis to stop the vehicle.

3. Office members will clear all stops from hot list alerts by indicating the positive ALPR Hit, i.e., with an arrest or other enforcement action. If it is not obvious in the text of the call as to the correlation of the ALPR Hit and the arrest, then the Office member shall update with the Communications Dispatcher and original person and/or a crime analyst inputting the vehicle in the hot list (hit).

4. General Hot Lists (SVS, SFR, and SLR) will be automatically downloaded into the ALPR system a minimum of once a day with the most current data overwriting the old data.

5. All entries and updates of specific Hot Lists within the ALPR system will be documented by the requesting Office member within the appropriate general offense report. As such, specific Hot Lists shall be approved by the ALPR Administrator (or his/her designee) before initial entry within the ALPR system.

The updating of such a list within the ALPR system shall thereafter be accomplished pursuant to the approval of the Office member's immediate supervisor. The hits from these data sources should be viewed as informational; created solely to bring the deputies attention to specific vehicles that have been associated with criminal activity.
(h) All Hot Plates and suspect information entered into the ALPR system will contain the following information as a minimum:

Agenda Item #9.1:

Sonoma County Sheriff's Office
Policies
Automated License Plate Readers (ALPRs)
Copyright Lexipol, LLC 2026/02/25, All Rights Reserved.

Published with permission by Sonoma County Sheriff's Office Automated License Plate Readers (ALPRs) - 6

1. Entering Office member's name.

2. Short synopsis describing the nature of the originating call.

3. Related case number.
(i) Login/Log-Out Procedure. To ensure proper operation and facilitate oversight of the ALPR system, all users will be required to have individual credentials for access and use of the systems and/or data, which has the abilit to be fully audited. (j) Permitted/Impermissible Use. The ALPR system, and all data collected, is the property of the Sonoma County Sheriff's Office. Office personnel may only access and use the ALPR system for official and legitimate law enforcement purposes consistent with this Policy. The following uses of the ALPR system are specifically prohibited:

1. Invasion of Privacy: Except when done pursuant to a court order such as a search warrant, is a violation of this Policy to utilize the ALPR to record license plates except those of vehicles that are exposed to public view (e.g., vehicles on a public road or street, or that are on private property but whose license plate(s) are visible from a public road, street, or a place to which members of the public have access, such as the parking lot of a shop or other business establishment).

2. Harassment or Intimidation: It is a violation of this Policy to use the ALPR system to harass and/or intimidate any individual group.

3. Use Based on a Protected Characteristic. It is a violation of this policy to use the LPR system or associated scan files or hot lists solely because of a person's, or group's race, gender, religion, or political affiliation, nationality, ethnicity, sexual orientation, disability, or other classification protected by law.

4. Personal Use: It is a violation of this Policy to use the ALPR system or associated scan files or hot lists for any personal purpose.

5. First Amendment Rights. It is a violation of this policy to use the ALPR system or associated scan files or hot lists for purpose or known effect of infringing upon First Amendment rights.

6. Anyone who engages in an impermissible use of the ALPR system or associated scan files or hot lists may be subject to:
(a) Criminal prosecution
(b) Civil liability, and/or
(c) Administrative sanctions, up to and including termination, pursuant to and consistent with teh relevant collective bargaining agreements and Office policies
430.11 ACCOUNTABILITY
All data will be closely safeguarded and protected by both procedural and technological means.

The Sonoma County Sheriff's Office will observe the following safeguards regarding access to and use of stored data (Civil Code § 1798.90.51; Civil Code § 1798.90.53):

Agenda Item #9.1:

Sonoma County Sheriff's Office
Policies
Automated License Plate Readers (ALPRs)
Copyright Lexipol, LLC 2026/02/25, All Rights Reserved.

Published with permission by Sonoma County Sheriff's Office Automated License Plate Readers (ALPRs) - 7
(a) All ALPR data downloaded to the mobile workstation and in storage shall be accessible only through a login/password-protected system capable of documenting all access of information by name, date and time (Civil Code § 1798.90.52). (b) Members approved to access ALPR data under these guidelines are permitted to access the data for legitimate law enforcement purposes only, such as when the data relate to a specific criminal investigation or office-related civil or administrative action. (c) ALPR system audits should be conducted on a regular basis.

For security or data breaches, see the Records Release and Maintenance Policy 806. 430.12 TRAINING
The Training Lieutenant should ensure that members receive office-approved training for those authorized to use or access the ALPR system (Civil Code § 1798.90.51; Civil Code § 1798.90.53).

Agenda Item #9.1:

City of Sonoma
Agenda Item Summary
Meeting: City Council - 30 Mar 2026
Department
Public Works
Staff Contact
Ashley Cotter, PW Admin & Project Manager
Agenda Item Title
Adopt a Resolution Authorizing the City Manager to Execute a Contract with Portola for $194,091.20 for Facility Security Upgrades (CIP BF-11), Authorizing $19,409.12 (10%) in Contingency, and Authorizing a Budget Amendment for $74,250.32 in Additional Expenditures from the Long-Term Building Maintenance Fund Summary
During the 25-26 Budget Cycle, City Council approved a new Capital Improvement Project for Facility Security Upgrades (CIP BF-11). This was approved with $150,000 budget transfer from the Long-Term Building Maintenance Fund (Fund 610) to Fund 304 (Parks and Facilities CIP).

This has been a priority as all of the City-owned facilities do not have additional security measures beyond a traditional key-lock.

After the adoption of the 25-26 Budget, City staff started the process of developing a project for facility upgrades to address security. This included discussions with Sonoma Police Department and Sonoma Valley Unified School District (SVUSD), as they had just completed a large security upgrade project. SVUSD utilized Verkada cameras, and the Sonoma Police Department (staffed by Sonoma County Sheriffs) has access to SVUSD's security system.

SVUSD and Sonoma Police Department both noted that Verkada had competitive pricing, their systems were very effective, and were relatively easy to use.

City staff-initiated conversations with Verkada. Verkada also has a contract through the California Multiple Award Schedules (CMAS), which functions as a cooperative purchasing entity. Cooperative purchasing is an allowable means of procuring equipment under the City's purchasing policy. It helps streamline procurement processes for agencies and alleviates the need for a competitive bidding process. In return for utilizing this procurement process, agencies are eligible for significant discounts off the manufacturer's suggested retail price (estimated at 12-15%). CMAS prequalifies contractors based on best value for goods and services. This determination offers agencies a streamlined approach to procurement.

Verkada's CMAS contract number, which is referenced on Public Works Purchase Order, is 3- 25-06-1033. Items eligible for CMAS procurement and discount include the cameras, licensing, and Portola Systems' installation. Items that are not included under CMAS are door lock materials and switch gear installation materials and labor, which are relatively minor parts of this procurement.

Verkada is the camera/software vendor, but the installation work will be done by Portola Systems through CMAS. Portola Systems will be providing the Verkada technology, various parts and materials needed to support the installation of the cameras and door key card systems, as well as the labor for the installation. In order to ensure that Portola Systems had enough information to provide a detailed scope of work and fee schedule, as well as being able to adequately prepare for conditions on site, staff authorized Portola Systems to conduct a very detailed site walk for a fee. This will ensure that Portola Systems and their staff are adequately prepared to take on this project with minimal involvement from City Staff, and will be a true Agenda Item #9.2:

turnkey project.

Portola Systems will be installing cameras and key card readers for security access at City Hall, Carnegie Building, City Council Chambers, and the Public Works Corporation Yard. Regarding both City Hall and Carnegie, considerations have been made for the historic nature of these buildings, so all cameras will be mounted to the eaves of the buildings. This project will significantly improve the safety of all City staff and visitors of these four facilities. In addition, all labor will be paid at prevailing wage rate, as required by Department of Industrial Relations.

The cost through CMAS also includes a 10-year Verkada software license that includes data/content access, download/export options, storage duration, and retention controls for all cameras. Verkada's software will allow the City's authorized administrators to access video footage, archives, and system data through the Verkada Command platform based on their assigned permissions. Verkada also provides the ability to export certain data, including video archives and audit logs, for the City's own records.

Project Budget
The City originally approved a budget of $150,000.00 for this project. After staff started discussions with Verkada, quotes showed that a system of this nature (cameras and key card readers), would be more than this original estimate. After working with Portola Systems, and completing a comprehensive scope based on the authorized site walk, there is still a funding gap. Items in the project budget are below:

Item Amount
Portola Systems Quote (includes cameras, installation, access control, and 10- year software license) $194,091.20
EDesignC - Task Order for Electrical Support if needed $8,750.00 Site Walk - Authorized for Scoping Project $2,000.00
Contingency - 10% of total contract cost $19,409.12
Total project cost: $224,250.32.

This represents a funding gap of $74,250.32. Staff recommends adopting a budget amendment to appropriate the required funds from the Long Term Building Maintenance Fund, which the project was initially funded out of.

Recommended Council Action
Adopt a Resolution of the City of Sonoma City Council Authorizing the City Manager to Execute a Contract with Portola for $194,091.20 for Facility Security Upgrades (CIP BF-11), Authorizing $19,409.12 (10%) in Contingency, and Authorizing a Budget Amendment for $74,250.32 in Additional Expenditures from the Long-Term Building Maintenance Fund.

Alternative Actions
Council discretion.

Financial Impact
In order for this project to move forward, additional funding is needed for all elements of this project to be fully funded. Staff has recommended that the $74,250.32 short fall be funded by the Long-Term Building Maintenance Fund, as the project was originally funded from this fund with the 25-26 Budget Approval. The Long-Term Building Maintenance has sufficient funding Agenda Item #9.2:

to support these additional expenditures. Staff recommend approving a budget adjustment to increase expenditures for this project.

Environmental Review Status
Environmental Impact Report
Negative Declaration
Exempt
Not Applicable
Approved/Certified
No Action Required
Action Requested
Attachments
Resolution
COS PO Portola Systems
Resolution Budget Amendment
Budget Adjustment Form - Exhibit A
Alignment with Council Goals:

Agenda Item #9.2:

City of Sonoma
RESOLUTION # _______- 2026

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SONOMA AUTHORIZING THE

CITY MANAGER TO EXECUTE A PURCHASE ORDER AGREEMENT WITH PORTOLA SYSTEMS, INC., FOR $194,091.20
WHEREAS in June 2025, City Council approved a Capital Improvement Project for Facility Security Upgrades during the FY25-26 Budget Cycle; and
WHEREAS, this project has been prioritized as all of the City-owned facilities do not have security measures beyond a traditional key-lock; and
WHEREAS, City staff started developing a project, which included working with the Sonoma Police Department as well as Sonoma Valley Unified School District, which had recently implemented a security project with Verkada Camera technology, which the Sonoma Police Department noted as being effective; and
WHEREAS, staff initiated conversations with Verkada, which has a contract with California Multiple Award Schedules (CMAS Agreement 3-25-06-1033) which allows agencies to streamline procurement processes; and
WHEREAS, Verkada is the camera/software vendor, but Portola Systems, Inc. will be providing the Verkada technology and materials to support the installation of the cameras and key card systems, as well as the labor for the installation.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Sonoma that the City Manager is authorized to execute a Purchase Order Agreement with Portola Systems Inc. in the amount of $194,01.20 for the materials and labor for installation of Verkada Cameras and Key Card Systems.

RESOLVED, PASSED, AND ADOPTED, at a Regular City Council Meeting of the City Council of the City of Sonoma on this 30th day of March 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_______________________________
Ron Wellander, Mayor
ATTEST:
_______________________________
Monique Saviez Burns, CPMC, CMC
Deputy City Clerk
Agenda Item #9.2:

City of Sonoma
Department of Public Works
No. 1 the Plaza
Sonoma, CA, 95476
1 PUBLIC WORKS PURCHASE ORDER AGREEMENT
ITEM
NO.

DESCRIPTION UNIT OF MEAS./UNIT UNIT PRICE TOTAL COST
1 Scope of Work with
Description of Work as shown
in Exhibit A
Fee breakdown in
labor and materials as
shown in Exhibit B
$194,091.20 $194,091.20
Total Cost: $194,091.20
NAME OF CONTRACTOR/SUPPLIER: Portola Systems, Inc. BUSINESS ADDRESS: 327 O’Hair Court, Ste B
CITY, STATE, ZIP: Santa Rosa, CA,
954074
TELEPHONE NUMBER: 949-257-3599
EMAIL ADDRESS:
[email protected]
CONTRACTO DIR #: 2000015429

THIS BID SHEET CONSTITUTES A WRITTEN BID BY THE CONTRACTOR TO PERFORM THE WORK OUTLINED IN EXHBIT A AND TO COMPLY WITH THE CITY’S TERMS AND

CONDITIONS ATTACHED HERETO AND INCORPORATED HEREIN
SIGNATURE: DATE:

NAME/TITLE:

Agenda Item #9.2:

City of Sonoma
Department of Public Works
No. 1 the Plaza
Sonoma, CA, 95476
2 Terms and Conditions for Contractor Purchase Order
($1,000–$74,999)

1. GENERAL REQUIREMENTS

1.1. CONTRACTOR shall provide a copy of their W-9 for tax purposes.

1.2. CONTRACTORS shall have or obtain a City Business License.

1.3. All construction work shall be performed in accordance with the City of Sonoma Standard Specifications, Special Provisions, and all referenced specifications, details, standard drawings, and appendices; together with the Purchase Order, required bonds, insurance certificates, permits, notices, and affidavits; and any and all addenda or supplemental agreements clarifying, amending, or extending the work contemplated as may be required to ensure its completion in an acceptable. The City’s Standard Specifications, Special Provisions and other referenced specifications, details, standard drawings and appendices are available from the City upon request.

1.4. Exhibit C defines standards applicable to this work – Section 27100 Structured Cabling, and Section 272000 Data Communications. Applicable work shall be done in conformance with these standards.

1.5. CONTRACTOR is an independent contractor and shall, at its sole cost and expense comply with all laws, rules, ordinances and regulations of all governing bodies having jurisdiction over the work, obtain all necessary permits (unless specifically stated elsewhere in the Contract Documents to be obtained by City) and licenses therefore, pay all manufacturers' taxes, sales taxes, use taxes, processing taxes, and all Federal and State taxes, insurance and contributions for social security and unemployment which are measured by wages, salaries or any remuneration paid to CONTRACTOR'S employees, whether levied under existing or subsequently enacted laws, rules or regulations. CONTRACTOR shall also pay all property tax assessments on materials or equipment used until acceptance by City. If any discrepancy or inconsistency is discovered in any of the Contract Documents in relation to any such law, rule, ordinance, regulation, order, or decree, CONTRACTOR shall forthwith report the same to the City in writing.

1.6. CONTRACTOR represents that it is fully qualified to perform such construction services by virtue of its experience and the training, education and expertise of its principals and employees.

1.7. This Agreement is subject to provisions of Public Contract Code section 6109, which prohibits CONTRACTOR from performing work with a subcontractor who is ineligible to perform work pursuant to Labor Code sections 1777.1 and1777.7.

1.8. This Agreement is subject to 8-hour work day and wage and hour penalty laws including, but not limited to, Sections 1810 and 1813 of the Labor Code.

1.9. City may terminate this Agreement for any reason on five days’ written notice. CONTRACTOR agrees to cease all work under this Agreement on or before the effective date of any notice of termination. On termination, Contractor shall be paid based on work satisfactorily performed at the time of termination.

1.10. CONTRACTOR shall strictly adhere to the provisions of the Labor Code regarding the 8-hour day and the 40-hour week, overtime, Saturday, Sunday and holiday work and nondiscrimination on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex or sexual orientation, except as provided in Section 12940 of the Government Code. Pursuant to the provisions of the Labor Code, eight hours’ labor shall constitute a legal day’s work. Work performed by CONTRACTOR’s employees in excess of eight hours per day, and 40 hours during any one week, must include compensation for all hours worked in excess of eight hours per day, or 40 hours during any one week, at not less than one and one-half times the basic rate of pay. CONTRACTOR shall forfeit as a penalty to AGENCY $25.00 or any greater penalty set forth in the Labor Code for each worker employed in the execution of the work by CONTRACTOR or by any Subcontractor of CONTRACTOR, for each Calendar Day during which such worker is required or permitted to the work more than eight hours in one Calendar Day or more than 40 hours in any one calendar week in violation of the Labor Code.

1.11. CONTRACTOR shall be prohibited from performing work on this project with a subcontractor who is ineligible to perform work on the project pursuant to Sections 1777.1 or 1777.7 of the Labor Code.

1.12. Completion of the Work shall be in conformance with all applicable provisions of the City of Sonoma Standard Plans and State of California Department of Transportation Standard Specifications 2018.

2. PREVAILING WAGE

2.1. Per Labor Code Section 1771.1(a): “A CONTRACTOR or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of thePublic Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered and qualified to perform public work pursuant to Section 1725.5. It is not a violation of this section for an unregistered CONTRACTOR to submit a bid that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided CONTRACTOR is registered to perform public work pursuant to Section 1725.5 at the time the contract is awarded.” Further, this project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

2.2. CONTRACTOR acknowledges that it has examined the prevailing rate of per diem wages as established by the California Director of Industrial Relations. CONTRACTOR agrees to pay workers not less than the applicable prevailing rate of per diem wages, as set forth in these requirements and Labor Code section 1770 et seq. CONTRACTOR agrees specifically to comply with the provisions of Labor Code sections 1720, 1773.3, 1776, and 1777.5, as well as Section 7 of the Department of Transportation Standard Specifications and these Contract Documents.

2.3. CONTRACTOR is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects.

2.4. Pursuant to Section 1773.2 of the Labor Code, the minimum prevailing rate of per diem wages for each craft, classification, or type of workman needed to execute the Agreement shall be those determined by the Director of Industrial Relations of the State of California. The City retains these on file at City Hall, and will make them available to any requesting party. Pursuant to Section 1775 of the Labor Code, CONTRACTOR shall forfeit as a penalty $200 per day for each calendar day, or portion thereof, for each worker paid less than the prevailing wage rates .

Agenda Item #9.2:

City of Sonoma
Department of Public Works
No. 1 the Plaza
Sonoma, CA, 95476
3 3. INDEMNIFICATION

3.1. CONTRACTOR

3.1.1. The City, and all officers, agents, employees, outside parties hired to inspect and/or design the work, and volunteers thereof connected with the work, including but not limited to, the City Engineer and the Engineer, shall not be answerable or accountable in any manner for the loss or damage to any of the materials or other things used or employed in performing the work; for injury to or death of any person, either worker or the public; or damage to property from any cause which may have been prevented by CONTRACTOR or his or her workers or anyone employed by him/her.

3.1.2. CONTRACTOR shall be responsible for any liability imposed by law and for injuries to or death of any person including, but not limited to, workers and the public, or damage to property resulting from defects or obstructions or from any cause whatsoever during the progress of the work or at any time prior to its acceptance.

3.1.3. To the fullest extent permitted by law, CONTRACTOR shall indemnify, defend, and hold harmless the City, and its officials, officers, agents, employees, and volunteers thereof connected with the work, including but not limited to, the City Engineer and the Engineer, from all claims, suits, or actions of every name, kind, and description, whether actual or alleged, brought forth on or on account of injuries to or death of any person, including but not limited to, workers or the public or damage to property resulting from the performance of the contract except where caused by the sole and active negligence or willful misconduct of the City, its officials, officers, agents, employees, and volunteers. The duty of CONTRACTOR to indemnify and save harmless include the duties to defend as set forth in Civil Code Section 2778. This obligation to indemnify and defend City as set forth herein is binding on the successors, assigns or heirs of CONTRACTOR and shall survive the termination of this purchase order or this section.

3.1.4. Such costs and expenses shall include reasonable attorneys’ fees for counsel of City’s choice, expert fees and all other costs and fees of litigation.

3.1.5. Contractor agrees to obtain executed indemnity agreements with provisions identical to those set forth herein from each and every subcontractor or any other person or entity involved in the performance of work under this Agreement on Contractor’s behalf.

3.1.6. With respect to third party claims against CONTRACTOR, CONTRACTOR waives any and all rights to any type of express or implied indemnity against the City, its officials, officers, employees, agents, or volunteers.

4. INSURANCE

4.1. With respect to performance of work under this Agreement, CONTRACTOR shall maintain, and shall require all of its subcontractors to maintain, insurance as required by Standard Specifications for Public Works Construction, 2024 Edition, published by BNi Building News Inc..

4.2. The City of Sonoma, including all of its Councils, agencies, departments, offices, consultants, employees, agents and volunteers, shall be named as Additional Insured as respects work done by Contractor under the terms of the contract on all policies required (except Workers’ Compensation).

4.3. This Agreement is further subject to Workers’ Compensation obligations, including, but not limited to, California Labor Code Sections 1860 and 1861 as follows:

4.3.1. CONTRACTOR shall take out and maintain, during the life of this contract, Worker’s Compensation Insurance for all of CONTRACTOR’s employees employed at the site of improvement; and, if any work is sublet, CONTRACTOR shall require the subcontractor similarly to provide Worker’s Compensation Insurance for all of the latter’s employees, unless such employees are covered by the protection afforded by CONTRACTOR.

4.3.2. CONTRACTOR and any of CONTRACTOR’s subcontractors shall be required to provide City with a written statement acknowledging its obligation to secure payment of Worker’s Compensation Insurance as required by Labor Code § 1861; to wit: ‘I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.’ If any class of employees engaged in work under this Agreement at the site of the Project is not protected under any Worker’s Compensation law, CONTRACTOR shall provide and shall cause each subcontractor to provide adequate insurance for the protection of employees not otherwise protected. CONTRACTOR shall indemnify and hold harmless City for any damage resulting from failure of either CONTRACTOR or any subcontractor to take out or maintain such insurance.

5. OWNERSHIP OF WRITTEN PRODUCTS

5.1. All reports, documents or other written material including, but not limited to, digital and electronic reports, documents or other written materials, and hard copies and originals thereof (“written products” herein) developed by CONTRACTOR in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. CONTRACTOR may take and retain copies of such written products as desired, but no such written products shall be the subject of a copyright application by CONTRACTOR.

5.2. Pursuant to Government Code section 8546.7, if the amount of public funds expended under this Agreement exceeds $10,000, all such documents and this Agreement are subject to examination and audit by the State Auditor at the request of the City or as part of any audit of the City for a period of three years after final payment under this Agreement.

6. PAYMENT

6.1. Full compensation for furnishing all labor, materials, tools, equipment, and incidentals and for doing all the work involved, complete in place, shall be included in the total price for each of the items of work, and no additional compensation will be allowed.

6.2. CONTRACTOR shall not be reimbursed for any expenses unless provided for in this Agreement or authorized in writing by City in advance.

6.3. City will pay for Materials on Hand for cameras and door hardware per 2018 Caltrans Standard Specifications Section 9-1.16C.

6.4. A Schedule of Values (SOV) shall be submitted for the Lump Sum Bid. The SOV shall be submitted and approved per Section 9-1.16B of the 2018 Caltrans Standard Specifications.

6.5. CONTRACTOR shall not perform additional services unless prior written approval is given by the City. CONTRACTOR shall not be reimbursed for any additional expenses incurred unless prior written approval is given by the City through a fully executed written amendment.

CONTRACTOR shall not undertake any such work without prior written approval of the City.

Agenda Item #9.2:

City of Sonoma
Department of Public Works
No. 1 the Plaza
Sonoma, CA, 95476
4 6.6. Notwithstanding any other terms of this Agreement, no payments shall be made to CONTRACTOR until City is satisfied that services of such value have been rendered pursuant to this Agreement.

6.7. This Agreement is subject to the provisions of Article 1.7 (commencing at Section 20104.50) of Division 2, Part 3 of the Public Contract Code regarding prompt payment of contractors by local governments. This Agreement hereby incorporates the provisions of Article 1.7 as though fully set forth herein.

6.8. This Agreement is subject to the requirements of Public Contract Code section 22300 regarding retainage.

6.9. Pursuant to Government Code Section 53069.85, CONTRACTOR agrees to forfeit and pay the City $200 per day for each and every day of unauthorized delay beyond the date of termination described on the Bid Sheet. Such amount shall be deducted from any monies due to CONTRACTOR, and shall be considered liquidated damages. CONTRACTOR agrees such liquidated damages are reasonable under the circumstances.

7. DISPUTE RESOLUTION

7.1. Any court action arising out of this AGREEMENT shall be filed in the Sonoma County Superior Court. Any alternative dispute resolution proceeding arising out of this AGREEMENT shall be heard in the County of Sonoma.

7.2. AGENCY shall have full authority to compromise or otherwise settle any claim relating to this AGREEMENT or any part hereof at any time.

AGENCY shall provide timely notification to CONTRACTOR of the receipt of any third-party claim relating to this AGREEMENT. AGENCY shall be entitled to recover its reasonable costs incurred in providing the notification required by this section.

7.3. To the extent applicable, this Agreement is subject to the provisions of Public Contract Code section 9204, which mandates certain procedures regarding the resolution of public works claims. This Agreement is further subject to the provisions of Article 1.5 (commencing at Section 20104) of Division 2, Part 3 of the Public Contract Code regarding the resolution of public works claims of less than $375,000. This Agreement hereby incorporates the provisions of Article 1.5 as though fully set forth herein.

Agenda Item #9.2:

City of Sonoma
Verkada Security Design
100% DD Set

DRAWN BY
Ryan Miller
DATE
3/12/2026
FILENAME https://portolainc-my.sharepoint.com/personal/rmiller_portolasystems_net/ Documents/Client Project Docs/City of Sonoma/Security Design Review.vsdx SCALE
1: 1
City of Sonoma
Agenda Item #9.2:

Site Overview List
Library
1 x Interior Camera
2 x Exterior Camera
1 x Access Control Door
1 x 8-port POE++ network switch
City Hall
2 x Exterior Camera
2 x interior Camera
1 x Access Control Door
1 x 8-port POE++ network switch
PD Council Chamber
1 x Exterior Camera
2 x Interior Camera
0 x Access Control Doors
1 x 8-port POE++ network switch
Public Works Corp Yard
4 x Exterior Camera
0 x Interior Camra
2 x Access Control Doors
1 x 8-port POE++ network switch
IT Requirements
1 x uplink per IDF with internet access
Agenda Item #9.2:

Agenda Item #9.2:

Location - Rear Door Entrance
Single electrified leaf right door.

Door hardware to be replaced both doors to match Von Duprin 996 L – right door mortise lock with keyhole, left door dummy lever pull when dogged open (see front view of 996.pdf) Verkada AD34 card reader at 48" right of door frame
Dedicated PS902 or equivalent required for door power to be installed in IDF Qty. 1 security comp cable to be run to door hinge from IDF room ½” LB 90
to ½” MC
.6"
AD34 Agenda Item #9.2:

Location – Rear Door Entrance Interior View
Ok to replace door handles with VD 99 crashbar with electrified rod top and bottom latch (see Von-Duprin-9947WDC-W...Rod-Device.pdf) Ok surface mount cable track white or almond paintable
Door loop required to electrified handle from security cable handoff Surface mount DPI contact right door and left door.

Agenda Item #9.2:

Location – Rear door entrance exterior camera
Single Surface mount dome camera under eave
Little to no external exposed conduit desired
Single Cat6 back to IDF
Agenda Item #9.2:

Location – Front entry lobby camera
Single surface mount indoor dome camera at pillar or at wall to left hallway entry (not pictured) Field of view facing front entry door to right of photo (no pictured) Single Cat6
Surface mount white or almond track acceptable
Existing data pathway on other side of wall interior to office – ok to use pathway to IDF Camera
Location
Agenda Item #9.2:

Location – Exterior Front Entrance Camera
No access control at this door.

Single dome camera surface mount at wall
Conduit run discretely in corner ok
Camera field of view capture stairwell leading into library at front entrance Keep camera height high as feasible while avoiding obstruction to field of view from light or brick header in alcove entry
Camera should not be excessively visible from front of building exterior ½” MC to 1 gang box
CD63 Dome Camera
Agenda Item #9.2:

Location – IDF / Electrical Room
Security panel and power supply to be mounted at backerboard 1RU modular patch panel desired at rack for security cameras Red Jacks White security cable
White Cat6
Agenda Item #9.2:

Agenda Item #9.2:

Qty. 2 x 4 lens multi-sensor cameras
Location 1 at northeast corner of building under eave
Location 2 at southwest corner of building under eave
1 ea. Cat6 required at each location
Little to no surface mount conduit desired
Camera mounted tight under eave to remain discrete as possible Attic access available through second floor bathroom access 2 Agenda Item #9.2:

Location – Front entrance hallway camera
No access control at this door
Surface mount dome camera at wall
Field of view capture interior hall from office door to front door angle Single Cat6 back to IDF
Cable routed in wall if possible, surface mount cable track okay white or almond only if necessary Agenda Item #9.2:

Location – Rear Entrance hallway door (door to also be access controlled) Surface mount dome camera at wall
Field of view capture interior hall rear entry door
Single Cat6 back to IDF
Cable routed in wall if possible, surface mount cable track okay white or almond only if necessary Agenda Item #9.2:

Location – Rear entrance hallway door (associate to context camera at hallway wall) Single electrified door.

Door hardware to remain – electric strike to be installed (see HES-9600-Surface-Mount...Electric-Strike.pdf) Single Verkada AD34 card reader at exterior right of door on wood panel at 48" Dedicated PS902 or equivalent required for door power to be installed in IDF Qty. 1 security comp cable to be run to door hinge from IDF room Wall is fired out cable to be routed inside wall if feasible, surface mount white or almond cable track only if necessary Single surface mount door position indicator
.6"
AD34 Agenda Item #9.2:

Location – IT IDF / Electrical Room
AC panel and power supply to be mounted at backer board (customer to specify location) 8 port Network POE++ switch with 1 x Ethernet patch cable uplink to existing network switch.

Single 1RU modular patch panel at rack with red jacks
Agenda Item #9.2:

Agenda Item #9.2:

Location – Council Chambers Entry PD Lot Driveway
No access control at this door
Single surface mount dome camera at wall
Single Cat6 to IDF
Agenda Item #9.2:

Location – Interior Council Chamber camera at council desk ceiling Single surface mount dome camera at ceiling
Single Cat6 back to IDF
Agenda Item #9.2:

Location – PD Council Chamber rear entry hallway
No access control at rear door
Single surface mount dome camera at ceiling viewing back door and hallway Single Cat6 back to IDF
Agenda Item #9.2:

Council Chamber PD IT IDF
Land cables at existing modular patch panel – red jacks 8 Port POE++ network switch with 1 x uplink Ethernet
patch cable to network swtich.

White cat6 cable
Red jacks at existing patch panel
Agenda Item #9.2:

Cameras:
2 – CH53 (4 camera multi-sensor
2 x CD53E dome camera
Access Control
2 AC12
2 AD34 card reader
Agenda Item #9.2:

One camera each corner mount 4-lense mult-sensor x 2 locations Location 1 northwest corner shop
Location 2 southeast corner of shop
Mounted at 14' AFF
1 Cat6 at each location to surface mounted double gang box Liquiflex to camera housing no more than 3'
Corner mounted
Agenda Item #9.2:

Shop access control door
Electrified strike or electrified cylindrical lock
1 security comp cable needed at door hinge or door strike back to IDF Surface mount dpi at door header
Surface mount Verkada door reader needed at right of door 48" Door power to be provided by Verkada panel
Agenda Item #9.2:

Single camera location at south west corner of building Surface mount wall single lense dome camera point toward office door 14' AFF Single Cat6 back to warehouse shop IDF
Agenda Item #9.2:

Verkada security panel at left of existing cabinet
Surface mount biscuit box inside cabinet
White Cat6 from cameras to cabinet
White security cable from door to security panel
8-port POE++ network switch in cabinet 1 Ethernet port uplink from existing switch via patch cable.

Agenda Item #9.2:

Single electrified door.

Door hardware to remain – electric strike to be installed (see HES-9600-Surface-Mount...Elecric-Strike.pdf) Verkada surface mount card reader at exterior entrance ADD height Dedicated PS902 or equivalent required for door power to be installed in IDF Qty. 1 security comp cable to be run to door hinge from IDF room Interior routed cable desired, surface mount white or almond cable track only if necessary Single surface mount door position indicator
Agenda Item #9.2:

Single surface mount dome camera at wall
1 Cat6 back to IDF
Agenda Item #9.2:

IDF
1 ru modular patch panel at rack existing install red jacks White cable red jacks
Use qty. 1 existing switch port uplink to Verkada POE++ power injector AC panel mounted at wall behind rack customer to verify onsite Agenda Item #9.2:

PORTOLA SYSTEMS INC
327 O'Hair Court, Suite B
Santa Rosa, CA 95407
Phone: 707-824-8800
T20260123.0039 - 10yr
Access Control & Camera
Project
Number: 17013-2
Date: 03/12/2026
Quote prepared for: Mike Berger
Bill To:

Mike Berger
City of Sonoma
1 The Plaza
Sonoma, CA 95476
Phone: (707)933-2227
Email: [email protected]
Ship To:

Mike Berger
City of Sonoma
19728 Eighth Street East
Sonoma, CA 95476
Phone: (707)933-2233
Email: [email protected]
Item
#
Mfr. Part Description Price Qty. Extended
Camera HW & 10yr Lic
1 CD53-256-HW CD53 Indoor Dome Camera, 5MP, Zoom Lens, 256GB of Storage, Maximum 30 Days of Retention
Mfr: Verkada
$ 959.49 5 $ 4,797.45
2 CD63-512E-HW CD63-E Outdoor Dome Camera, 512GB, 30 Days Max Mfr: Verkada
$ 1,402.67 4 $ 5,610.68
*3 LIC-CAM-10Y-CAP 10-Year Camera License, Capacity Increase Mfr: Verkada
$ 1,521.97 9 $ 13,697.73
4 CY63-1TBE-HW CY63-E Outdoor Two-Camera Multisensor Camera, 1TB, 30 Days Max Mfr: Verkada
$ 2,131.06 1 $ 2,131.06
*5 LIC-CAM-MLT2-10Y-CAP 10-Year Two-Camera Multisensor License, Capacity Increase Mfr: Verkada
$ 2,664.01 1 $ 2,664.01
6 CH63-2TBE-HW CH63-E Outdoor Four-Camera Multisensor Camera, 2TB, 30 Days Max Mfr: Verkada
$ 3,196.97 4 $ 12,787.88
*7 LIC-CAM-MLT4-10Y-CAP 10-Year Four-Camera Multisensor License, Capacity Increase Mfr: Verkada
$ 4,771.93 4 $ 19,087.72
Group Total $ 60,776.53
Access Control HW & 10yr Lic
8 AD34-HW AD34 Multi-format Card Reader
Mfr: Verkada
$ 257.78 4 $ 1,031.12
*9 LIC-AC-10Y-CAP 10-Year Door License, Capacity Increase Mfr: Verkada
$ 1,521.97 4 $ 6,087.88
10 AC12-HW AC12 1 Door Controller
Mfr: Verkada
$ 590.17 4 $ 2,360.68
11 ACC-PROX-1 Proximity Access Control Cards, 100 Pack
Mfr: Verkada
$ 442.44 1 $ 442.44
Group Total $ 9,922.12
Misc. Mounting Accessories
12 ACC-MNT-LBRAC-1 L-Bracket Mount
Mfr: Verkada
$ 95.28 5 $ 476.40
13 ACC-MNT-CORNER-1 Corner Mount
Mfr: Verkada
$ 146.99 2 $ 293.98
14 ACC-MNT-ARM-1 Arm Mount
Mfr: Verkada
$ 73.13 2 $ 146.26
15 ACC-MNT-YJBOX-1 Two-Camera Multisensor Junction Box Mount Mfr: Verkada
$ 110.06 1 $ 110.06
16 ACC-MNT-HPEND-1 Four-Camera Multisensor Pendant Cap Mount Mfr: Verkada
$ 102.67 2 $ 205.34
17 ACC-POE-90W-E-NA Outdoor 90W PoE++ (802.3bt-2018) Injector, GigE, NA Type B Mfr: Verkada
$ 220.85 5 $ 1,104.25
Group Total $ 2,336.29
Marin Lock & Safe Labor
Prepared by: Brooke Mincey Email: [email protected] Phone: 707-824-8800 Agenda Item #9.2:

PORTOLA SYSTEMS INC
327 O'Hair Court, Suite B
Santa Rosa, CA 95407
Phone: 707-824-8800
T20260123.0039 - 10yr
Access Control & Camera
Project
Number: 17013-2
Date: 03/12/2026
Quote prepared for: Mike Berger
Item
#
Mfr. Part Description Price Qty. Extended
*18 Marin Lock - Service/Labor Service Call and Labor to install unlocking hardware for 4 openings Labor to install electric strikes on three doors and replace panic exit devices on two doors into the library. Total quoted time
Mfr: Marin Lock And Safe Divisadero Lock
$ 156.25 41 $ 6,406.25
*19 TERMS-Marin Lock Terms: 50% Due upon approval of quote ($3,203.13). Remaining balance, due upon completion.

Marin Lock and Safe is not responsible for paint and patch.

Mfr: MARIN LOCK AND SAFE
$ 0.00 1 $ 0.00
Group Total $ 6,406.25
MTL Systems Labor & Materials
*20 Labor-MTL Systems City Hall
Install cable and 2 exterior cameras on Eaves to locations provided in plans. Install cable
and 2 interior cameras in front and rear areas. Install 18/2, 18/6, Cat6 Cables for Door Access on Rear door. Install new Patch Frame and jacks. Label and test all.

Library
Install cable and 1 interior camera on East upstairs location. Install cable and 1 camera on
Women’s Room Eave for Back Door. Install cable and camera at Front door. Install 18/2,
18/6 and cat6 for door strike and possible future access control panel. Install new Patch
Frame in Rack and terminate Cat6 Cables.

P.D. / Council Chambers
Install cable and camera for South door. Install cable and camera for Council Chambers.

Install cable and camera in Hallway area. Install 18/2 , 18/6 and Cat6 cables to Front Door
for Strike and Access Control. Terminate Cat6 cables to existing patch panel. Label and Test
all.

Public Works Corporate Yard
Install cable and cameras for N.W, S.E. and Center South camera locations. Install 18/2,
18/6 and Cat6 to West Man door. Install New Patch Frame and Jacks. Install new Patch
Frame and Jacks. Label and test all.

Equipment Rental
40’ Articulating Boom Lift
22’ Scissor Lift
Building Repair
Patch and Paint
Clean Up/ Debris Removal
Administrative Costs
Procurement
Management
Documentation
Mfr: MTL Systems
$ 167.00 400 $ 66,800.00
21 Materials-MTL Systems Non-Specifically Priced Items
18/6 Shielded Cable
18/2 Shielded Cable
Cat6 Cable
Pipe and Fittings
Firestop
Patch and Paint
Misc. Materials
Mfr: MTL Systems
$ 2,125.00 1 $ 2,125.00
Prepared by: Brooke Mincey Email: [email protected] Phone: 707-824-8800 Agenda Item #9.2:

PORTOLA SYSTEMS INC
327 O'Hair Court, Suite B
Santa Rosa, CA 95407
Phone: 707-824-8800
T20260123.0039 - 10yr
Access Control & Camera
Project
Number: 17013-2
Date: 03/12/2026
Quote prepared for: Mike Berger
Item
#
Mfr. Part Description Price Qty. Extended
*22 TERMS-MTL Systems Terms: 50% Due upon approval of quote ($34,462.5). Remaining balance, due upon completion.

Mfr: MTL Systems
Notes: Workmanship Warranty - 1-Year
Contractor warrants all installation labor will be free from defects in workmanship for one (1) year from project completion. Contractor will repair or re-perform defective work at no cost to Customer, excluding damage caused by misuse, third parties, or conditions outside normal operating environments. Cabling Warranty - 25-year All installed structured cabling is covered by a twenty-five (25) year manufacturer warranty, ensuring cabling performance when installed and used per manufacturer specifications. Warranty excludes damage from misuse, modification, or environmental conditions outside specifications.
$ 0.00 1 $ 0.00
Group Total $ 68,925.00
Portola Systems, Inc. Labor
Prepared by: Brooke Mincey Email: [email protected] Phone: 707-824-8800 Agenda Item #9.2:

PORTOLA SYSTEMS INC
327 O'Hair Court, Suite B
Santa Rosa, CA 95407
Phone: 707-824-8800
T20260123.0039 - 10yr
Access Control & Camera
Project
Number: 17013-2
Date: 03/12/2026
Quote prepared for: Mike Berger
Item
#
Mfr. Part Description Price Qty. Extended
*23 Labor - FP SCOPE:

Portola Systems will provide configuration, and programming services for Verkada camera and access control devices. Cabling infrastructure, cable pulls, terminations, device mounting, and pathway installation will be completed by others. The programming includes:
• (5) Verkada CD63 Cameras
• (4) Verkada CD63-E Cameras
• (4) Verkada AD34 Door Readers
• (4) Verkada AC12 Door Controllers
• (4) Verkada CH63-E Multisensor Cameras
• (1) Verkada CY63-E Multisensor Cameras
List of Tasks to be Delivered:
• Coordinate with customer and cabling vendor to confirm device locations, mounting heights, and cable readiness prior to installation. • Verify all cabling is properly terminated, tested, and labeled prior to device installation.
• Intake equipment and pre-configure devices in Verkada Command prior to field deployment.
• Enroll all devices into the customer’s Verkada Command tenant. • Configure device naming conventions, site maps, analytic settings, and recording parameters.
• Program access control devices including door assignments, schedules, access groups, and permissions.
• Test and validate camera streaming, analytics, and device health. • Test and validate access control functionality including credential reads, unlock sequences, and controller communication.
• Verify firmware updates and device communication with Verkada Command. • Provide as-built documentation including device serial numbers, MAC addresses, and installation locations.
• Conduct final system validation and user acceptance testing with customer IT and Facilities teams.
• Provide administrative training and onboarding for authorized personnel.

Carnegie Building (Library)
• (1) CD63
• (2) CD63-E
• (1) AD34
• (1) AC12
City Hall
• (2) CH63-E
• (2) CD63
• (1) AD34
• (1) AC12
Police Department (Council Chambers)
• (2) CD63
• (1) CY63-E
Public Works (Corp Yard)
• (2) CH63-E
• (1) CY63-E
• (1) CD63-E
• (2) AD34
• (2) AC12
CONTRACT TYPE: Fixed Budget Project
$ 167.00 80 $ 13,360.00
Prepared by: Brooke Mincey Email: [email protected] Phone: 707-824-8800 Agenda Item #9.2:

PORTOLA SYSTEMS INC
327 O'Hair Court, Suite B
Santa Rosa, CA 95407
Phone: 707-824-8800
T20260123.0039 - 10yr
Access Control & Camera
Project
Number: 17013-2
Date: 03/12/2026
Quote prepared for: Mike Berger
Item
#
Mfr. Part Description Price Qty. Extended
Milestone Based:
• Milestone 1 – 35% due upon signature
• Remaining milestones billed as % complete at the end of each month Mfr: Portola Systems, Inc.

Notes: General Disclaimer:
• Portola Systems is not responsible for network connectivity, building power, condition of existing cabling, or cabling installed by third parties. All cable infrastructure, terminations, certification, and pathway work are the responsibility of others.
• Installation assumes cabling is installed, tested, and available at device locations prior to Portola installation scheduling. Any time spent troubleshooting cabling or infrastructure installed by others will be considered out of scope.
• Portola Systems is a certified dealer and installer of Verkada products and does not make explicit guarantees that system design or configurations meet life-safety requirements imposed by the customer or outside organizations.

All system functionality and licensing are governed by the manufacturer EndUser Agreement. • Portola Systems will warranty all workmanship—including programming and physical installation performed by Portola Systems for a period of one (1) year following project completion. Warranty does not include adds, moves, changes, or manufacturer-provided system updates.
• Potola Systems understands this is a Public Works DIR registration. • Potola Systems understands this requires a Performance Bond. • Potola Systems understands Prevailing wage is to be used. • All work will be performed during standard business hours — no off-hours, holiday, or weekend rates are quoted.
• All pathways and work areas must remain accessible and free from obstruction during the scheduled work period.
• Any time spent troubleshooting defective or DOA equipment furnished by the customer will be considered out of scope.
• Any time spent adjusting schedules or standing time due to unavailable workspace during the scheduled period will be considered out of scope.

Group Total $ 13,360.00
CMAS Contract
*24 CMAS-Verkada CMAS Contract Number: 3-26-01-1007 (Verkada) Mfr: VERKADA
$ 0.00 1 $ 0.00
Marin Lock & Safe Materials
25 Marin Lock - Hardware Retrofit hardware for existing infrastructure Materials to complete the job Hes and Adams Rite electric strikes Von Duprin Panic exit bars VDRXQELAX9949LCS34 00 SET 1
VON DUPRIN 996L-NL-06-R/V US26D RHR Night Latch Lever, Rhodes, Satin Chrome EA 1.00
RX-QEL-AX9949EO LCS 3' US4 VD996LCV06R4 00 EA 1
996L-RV-06 RHR US4 VD9949CSLBL61080 00 EA 1
49-LBL 6'10"-8'0" COMPL.CABLE SYST VDAX9949LCS34 00 SET 1 AX9949-EO LCS 3' US4 VD996LDT06L4 00 EA 1
996L-DT-06 LHR US4 VD9949CSLBL61080 00 EA 1
49-LBL 6'10"-8'0" COMPL.CABLE SYST VD99GBKRM4 00 EA 2
1/4" 99GBK-R/M US4 GLASS BEAD KIT VDPS9022RS 00 EA 1
PS 902-2RS POWER SUPPLY
Mfr: Marin Lock And Safe Divisadero Lock
Notes:
$ 18,191.25 1 $ 18,191.25
Prepared by: Brooke Mincey Email: [email protected] Phone: 707-824-8800 Agenda Item #9.2:

PORTOLA SYSTEMS INC
327 O'Hair Court, Suite B
Santa Rosa, CA 95407
Phone: 707-824-8800
T20260123.0039 - 10yr
Access Control & Camera
Project
Number: 17013-2
Date: 03/12/2026
Quote prepared for: Mike Berger
Item
#
Mfr. Part Description Price Qty. Extended
*26 TERMS-Marin Lock Terms: 50% Due upon approval of quote ($9,105.59). Remaining balance, due upon completion.

Marin Lock and Safe is not responsible for paint and patch.

Mfr: MARIN LOCK AND SAFE
$ 0.00 1 $ 0.00
Group Total $ 18,191.25
Administrative work on Bond
*27 BONDING Administrative Fee and Bonding
Mfr: Portola Systems Inc
$ 3,957.17 1 $ 3,957.17
Group Total $ 3,957.17
Ubiquiti Switches, Cloud Control License & Labor
28 USW-PRO-8-POE Ubiquiti Professional 8 PoE - 8 Ports - Manageable - Gigabit Ethernet, 10 Gigabit Ethernet - 10/100/1000Base-T, 10GBase-X - 3 Layer Supported - 120 W PoE Budget - Twisted Pair, Optical Fiber - PoE Ports
Mfr: UBIQUITI INC.

UNSPSC : 43222612
$ 363.84 5 $ 1,819.20
*29 PSI - LIC - UBNT 1YR Ubiquiti Cloud Control 1 Device Lic, 1YR Mfr: UBIQUITI
$ 60.00 5 $ 300.00
*30 LABOR - FP LABOR- Project Service and Support
Project Start Date: TBD
Project End Date: TBD
SCOPE: Configure and install Ubiquiti networks POE switch at each site for network port expansion. Uplink via Cat6 Ethernet to City's existing network switch to new Ubiquiti switch for internet access to be provided by Other.

CONTRACT TYPE: Fixed Budget Project
Milestone Based:
• Milestone 1 - Retainer Due Upon Signature - 35% of services. • Additional Milestones - To be invoiced as work progresses based on % completed, to be invoiced at end of each month.

For project proposals including IT hardware/software/licensing equipment, all invoices for manufacture equipment specified as quoted will be due upon release of shipment from manufacture. Late payments for IT equipment invoices supplied by Portola Systems may result in delay of installation or service delivery.

Mfr: PORTOLA SYSTEMS INC
$ 2,600.00 1 $ 2,600.00
Group Total $ 4,719.20
30 item(s) Sub-Total $ 188,593.81
Tax @ 10.25% $ 5,497.39
Freight as applicable
Total $ 194,091.20
(*) Tax exempted Part(s)
Quote Valid Until: 03/19/2026
Approval:_______________________________ Date:_______________ PO#:________________ Payment Details Shipping and Delivery Details
Prepared by: Brooke Mincey Email: [email protected] Phone: 707-824-8800 Agenda Item #9.2:

PORTOLA SYSTEMS INC
327 O'Hair Court, Suite B
Santa Rosa, CA 95407
Phone: 707-824-8800
T20260123.0039 - 10yr
Access Control & Camera
Project
Number: 17013-2
Date: 03/12/2026
Quote prepared for: Mike Berger
Pay by: Company PO Shipping via: Free Freight
Terms and Conditions
Freight/Shipping is not included unless otherwise noted.

Handling Fees not included unless otherwise noted.

Cancellation is subject to a 10% restocking fee.

Returns may be subject to additional fees and/or terms defined by manufacturer.

Late Fee Policy: Overdue balances will be charged interest rate at current prime rates + 1.5% per month or greater based on terms defined by manufacturer.

Upon approval, please submit signed quote and/or End User PO to [email protected] and include ticket number in the subject line.

Prepared by: Brooke Mincey Email: [email protected] Phone: 707-824-8800 Agenda Item #9.2:

271000 - 1 Structured Cabling
SECTION 271000

STRUCTURED CABLING
PART 1 – GENERAL

1.01 DEFINITION – STRUCTURED CABLING SYSTEM
A. The voice and data communications system shall consist of three components:

1. An optical fiber backbone
a. Twenty-four (24) strand OS2 single mode fiber cables from MPOE to MDF and from MDF to each IDF.
b. See plans for quantities.

2. Copper Twisted-Pair Backbone Cabling
a. Twenty-five (25) pair cables from the MPOE to MDF and from MDF to each IDF. b. Provide a one-to-one cable ratio from MPOE binding post to MDF. c. See plans for quantities.

3. A copper twisted pair copper endpoint or equipment outlet termination cable a. Category 6A enhanced from MDF or IDF to each station, equipment outlet, or endpoint and termination shall comply with 600 MHz and 100 watts over 100 meters, compliant with 802.3bt Class 4 PoE, small outside diameter. b. Category 6A patch cables from patch panels to all switch ports. c. Category 6A patch cables from each endpoint outlet to end-point equipment.

B. All copper cables for network data or voice use shall be terminated into network rack patch panels. Copper patch panels shall be loadable, accepting keystone connectors.

C. Fiber Street – MPOE - MDF: All fiber optic cable shall be terminated onto District designated fiber optic patch panel location in MDF network rack and terminated with duplex LC connections. The fiber optic Main Point of Entrance (MPOE) shall be established in a network rack.

D. Provide a minimum of Twenty-four (24) strand single mode fiber from the MDF to the IDF.

Terminate cables into network racks. All fiber optic cable shall be terminated onto District designated fiber optic patch panel locations in the MDF and IDF network racks and terminated with duplex LC connections.

E. Provide a minimum of 50 pairs of Category 5E cable from the MPOE to the MDF for voice only.

Terminate cables into network racks. Confirm the quantity of pairs with the SFUSD Department of Technology for each school.

F. Provide a minimum of 25 pairs of Category 5E cable from the MDF to the IDF. Terminate cables into network racks. Confirm the quantity of pairs with the SFUSD Department of Technology for each school.

G. Copper MDF/IDF to end point termination: From the MDF/IDF, one or more twisted-pair copper cables shall be routed to each data and voice outlet location in quantities as outlined herein:

1. The wiring system for all wireless access connectivity shall be provided and installed per TIA / EIA-568-B star wiring topology and shall be Category 6A rated capable of 600 MHz at 100 watts at 100 meters, compliant with 802.3bt Class 4 PoE.

2. Unshielded twisted pair (UTP) cable shall not exceed 295 feet in length between patch panel in network rack and equipment outlet.

H. Fiber and Copper Terminations

1. All fiber strands shall be terminated with duplex LC connectors and landed on fiber interconnect equipment in network rack.

2. All data and voice network copper connections shall be terminated on Belden REVConnect style RJ45 Modular Jacks rated to support a minimum of 600 MHz and 100W PoE or equal.

I. MDF and IDFs will house active data distribution equipment, which may include but is not limited to local area network switches, optical fiber transceivers, wireless communication Agenda Item #9.2:

271000 - 2 Structured Cabling
systems base stations, routers, and servers. The contractor shall coordinate with the District’s Department of Technology network integrator to ensure that data rack and cabinet layouts fully accommodate all equipment required for each project.

1.02 STRUCTURED CABLING SYSTEM AND EQUIPMENT WARRANTY
A. The entire cabling system (jacks, cabling, and interconnect equipment) shall meet the performance requirements of the ANSI/TIA/EIA-568-B and ANSI/TIA/EIA-568-C.2 standards.

The warranty on the material, services, and operation of the entire cabling system must be for a period of at least twenty-five (25) years. The warranty must be signed and certified by the manufacturer on their letterhead.

B. The warranty must include the following statements regarding the cabling system: “Will be free from defects in material or faulty workmanship for the entire warranty period”.

C. Persons / Entity Covered

1. This Limited Warranty shall be for the benefit of the person or entity to whom the Cabling Registration Certificate is issued and any successor (Transferable) in interest to the site in which such system was originally installed by an approved contractor or an Authorized Manufacturer Reseller.

2. If the manufacturer repairs the product, it may use new or reconditioned replacement parts. If the manufacturer chooses to replace the product the manufacturer may replace it with a new or reconditioned product of the same design. Any such repair or replacement will be warranted for either (a) 90 days or (b) the remainder of the original twenty-five (25) year warranty period, whichever is longer.

1.03 WORK EXTERNAL TO THE BUILDING
A. Any work external to the confines of this building as shown on the drawings shall be governed by the provisions of this specification and the applicable drawings.

1.04 WIRELESS SYSTEMS
A. Coordinate all work with the SFUSD Department of Technology.

B. Wireless Access Points (WAP)

1. The contractor will coordinate removal of all existing Wireless Access Points a minimum of fourteen (14) days prior to the requested removal date with SFUSD Construction Manager.

2. The contractor will coordinate the installation of the Wireless Access Points thirty (30) days prior to the scheduled completion date of the cabling certification with SFUSD Construction Manager.

1.05 PRE-CONSTRUCTION SUBMITTALS
A. Submittals shall include all items called for in this section and manufacturers cut sheets for the following:

1. All wire and cable: to include patch cords, cross-connect wire and cross connect cordage.

2. All connectors and required tooling.

3. All termination system components for each cable type.

4. All ER and TR equipment frame types, hardware and LAN equipment.

5. All grounding and surge suppression system components.

6. All data equipment being contractor furnished shown on the plan.

7. All test equipment to be used for copper channels.

B. The contractor’s pre-construction plan should include a proposal determining the best pathways between the MDF and the classrooms, offices and hallways.

C. The contractor to complete and provide Total Build of Materials, prior to construction start date.

D. The contractor to provide a complete schedule of values to the construction manager prior to construction start date. All phase shall be included. DoT approval shall be included in the schedule of values.

Agenda Item #9.2:

271000 - 3 Structured Cabling
E. The contractor to provide proposal for conduit pathways from MDF to termination points, classrooms, offices and corridors.

F. The contractor to provide proposal for conduit pathways to MDF from electrical service panel for all required circuits.

G. Ensure conformance with all contract provisions or to allow time for District IT department to review and approve the submittals.

H. All changes to documents must be annotated and uploaded to EADocs within 24 hours.

I. Construction is not authorized unless all contractor required submission as described in this section are reviewed and approved by the SFUSD Department of Technology or its designee.

1.06 PRODUCT DELIVERY, STORAGE, AND HANDLING
A. Delivery: Data cabling components shall not be delivered to the site until protected storage space is available. Storage outdoors covered by rainproof material is not acceptable.

Equipment damaged during shipment shall be replaced and returned to the manufacturer at no cost to District.Storage: Store in a clean, dry, ventilated space free from temperature extremes.

Maintain factory wrapping or provide a heavy canvas/plastic cover to protect units from dirt, water, construction debris, and traffic. Provide heat where required to prevent condensation.

B. Storage: Store in a clean, dry, ventilated space free from temperature extremes. Maintain factory wrapping or provide a heavy canvas/plastic cover to protect units from dirt, water, construction debris, and traffic. Provide heat where required to prevent condensation.

C. Handling: Handle in accordance with manufacturer's written instructions. Be careful to prevent internal component damage, breakage, denting and scoring. Damaged units shall not be installed. Replace damaged units and return equipment to manufacturer.

D. The contractor is responsible for safely storing all tooling and materials. All such tools or materials shall be stored off site. No claim for allowances of time, fees or money will be allowed as to any material storage.

E. All materials not utilized during installation shall be delivered to the district.

1.07 MAINTENANCE
A. Extra Material: Provide patch cords and jumper cables with 25% spare, for additional installation between switch hubs, patch panels and end points.

B. Maintenance Service:

1. The distributor of the major system components shall maintain a replacement parts department and provide testing equipment when needed. A complete parts department shall be located close enough to supply replacement parts within a 4- hour period.

2. Service must be rendered within four (4) hours of system failure notification.

PART 2 PRODUCTS - SEE SPECIFICATION 271100 COMMUNICATIONS EQUIPMENT PART 3 EXECUTION - SEE SPECIFICATION 272000 DATA COMMUNICATIONS

END OF SECTION
Agenda Item #9.2:

272000 - 1 Data Communications
SECTION 272000

DATA COMMUNICATIONS
PART 1 GENERAL – SEE SPECIFICATION 271000 STRUCTURED CABLING PART 2 PRODUCTS – SEE SPECIFICATION 271100 COMMUNICATIONS EQUIPMENT PART 3 EXECUTION

3.01 STRUCTURED CALBING INSTALLATION
A. General

1. The contractor shall be responsible for the provision and installation of all data and voice cables including all supports, hangers, and hardware necessary for a complete installation. Under no circumstances shall cables be laid on the suspended ceiling. The contractor shall be responsible for providing and installing all necessary cable support hardware to meet Category 6A requirements.

2. Care shall be exercised in routing both station and backbone/tie cables to avoid areas where sources of high levels of EMI (such as electric motors, transformers and fluorescent lighting fixtures) may exist. Maintain a minimum distance of 12 inches from all electrical equipment or sources when run parallel. Cross at 90-degree angles where crossing must occur.

3. At each voice/data closet, cables shall be segregated by type, neatly tied together and routed to the patch panels. All cables shall be tagged.

4. When installing motion detectors/sensors for security or lighting, clearance between the motion detector and the Wireless Access Points (WAP), must be greater than ten (10) feet or within in accordance with motion detector manufacturers’ installation instructions/guidance.

5. The function of the data communications cable system is to transmit data signals from a central location to multiple individual data outlet locations. Upon completion of the work outlined in this specification, the entire cable system, including cable, and communications outlets shall be tested to (and meet) Category 6A compliance for data and voice connections.

B. Service Loops

1. Service loops inside of network cabinets are not permitted.

2. Where fiber or copper cable enters an equipment room or voice/data closet, the fiber or copper cable shall be affixed to the backboard via reclosable storage rings of no less than twenty-four (24) inches in diameter. All cables shall be neatly bundled, combed, and tied.

All exposed cable runs shall be horizontal or vertical, and bends shall comply with manufacturer required minimum cable bending radii.

3. All copper service loops will be placed in a figure 8 pattern using two close-able storage rings, while all fiber service loops will be place in circular patterns using a single closeable storage ring.

4. A minimum ten (10) foot service loop shall be provided at each terminal location for all fiber optic cables. Provide service loops via backboard attached reclosable storage rings.

C. Category 6A Cabling and Terminations

1. All station cables installed for voice and data application shall be terminated on rackmounted modular patch panels and the entire installation shall be in compliance with TIA/EIA-568-C.2 Category 6A requirements.

2. Cable distances from patch panels to data outlet shall not exceed 295 feet. The contractor is responsible for ensuring the distance specified is not exceeded.

3. Each station cable MUST be “home run” (no splices or cross connection points) between jacks and patch panels.

4. All patch panel cable jack terminations will be terminated on Belden KeyConnect jacks in accordance with manufacturer’s guidelines and recommendations.

5. Do not bend cabling to a radius of less than ten (10) times the cable diameter of the cable.

Agenda Item #9.2:

272000 - 2 Data Communications

6. Allow slack in cable bundles at entrances and exits of conduit sleeves and at transitions from “J” hooks to cable trays. Never pull cables tight at cable tray transitions; doing so may damage the cables by crimping them on the cable tray side of the cable bundles.

7. Provide one (1) patch cable for each terminated jack with a length of one (1) ft. minimum or as required for the MDF and/or IDF design.

8. Cable pair twists shall be maintained up to and within ½-inch of the point of termination for Category 6A cables.

9. All empty / unused ports within the patch panel should be filled with blanks.

10. Depending upon location requirements, the first patch panel(s) in the location will be reserved for wireless access.

D. Conduits and Cable Pathways

1. No more than (2) 90-degree bends shall be allowed on all conduit runs for the horizontal voice/data cabling system, without an intermediate pull-box or junction box.

2. All raceway transitions, ladder transitions and conduit openings shall utilize waterfalls to reduce cable stress and maintain cable bend radii.

3. T-Bar Suspended Ceilings: Copper station cabling may be run outside of conduits when routed above T-Bar suspended ceilings. Cables installed in this fashion are to be run horizontally in bundles and tied down neatly suspended from unevenly spaced J-hooks, and well clear of any light fixtures or other electrical appliances that may affect data transmissions.

4. Cabling may be installed without conduits, please refer to the SFUSD Department of Technology for reference in these instances.

5. All conduits installed shall end into each room a minimum six (6”) inch past wall or floor.

6. Keep the cable evenly distributed within the cable tray. Do not allow the cables or bundles to be pulled tight against the splines or to be unevenly balanced on one side of the tray.

7. Bundles of station cable in floor slots shall not exceed 2.5-inches in diameter and shall be spaced 4-inches apart for proper fire stopping of the floor slot.

8. Bundles of station cable in 4-inch floor sleeves shall not exceed forty (40) percent fill.

9. All openings into wall mounted cabinets and fiber optic distribution panels shall be grommeted.

10. Cables running on cable tray, cable runway, or calbe ladder within the telecommunications rooms throughout the building shall be neatly placed and lashed to the horizontal and vertical segments at 2-foot intervals, not to exceed every other rung, plus all locations where the cable changes direction.

11. Use MaxCell 3-Cell Innerduct, or approved equal, for all conduit installations between MDF and IDF(s).

12. The maximum initial fill capacity will be 50% for all cable managers for all patch cable routing and management.

13. Wire managers shall be of sufficient width and depth to permit orderly routing of all patch cables at one hundred (100) percent utilization.

14. Wire management hardware shall be installed at both the top and the bottom and between each patch panel and along the sides of the rack for patch cable routing and management.

E. Copper Twisted-Pair Backbone Cabling and Terminations:

1. All cables from MDF to MPoE shall be “punched down” on terminating blocks at the MPoE.

2. All trunk cables installed for voice application shall be terminated on patch panels with 2 pairs per port. Verify with SFUSD Department of Technology prior to installation.

3. The contractor shall use only equipment designed for placing ARMM copper riser cables in telephone conduits, sleeves and cable trays.

4. Cable pair twists shall be maintained as close as practicable to the point of termination.

Under no circumstances shall cable pairs be untwisted or otherwise altered prior to termination.

Agenda Item #9.2:

272000 - 3 Data Communications
F. Fiber Optic Cabling and Terminations

1. Fiber optic cables: After dressing the cable to its final destination, sheath shall be removed to a point that allows the strands to be placed in break out kits, splayed and terminated in a neat and uniform fashion. At this point all fibers shall be terminated in strict compliance with the manufacturer’s instructions

2. Cable sheaths shall be clamped to the outside of fiber termination shelf. The cable clamp shall be manufactured by the manufacturer of the termination shelf and shall be designed to clamp outside plant fiber optic cable sheaths.

3. The tight-buffered sheath cable shall have the OFNR sheath and Kevlar strength members terminated at the cable clamp on the outside of the shelf. Only the buffer tubes and buffered fibers shall continue into the termination shelf.

4. Provide a minimum of 48-inches of subunit buffer tube and 40 inches of buffered fiber inside of the termination shelf.

5. During installation of optical fiber cable in conduit, special care shall be taken to avoid damage to the cable. While under pulling tension, the cable shall not be bent into a curve with a radius of less than twenty (20) times the cable diameter. Pulling tension shall not exceed manufacturer’s recommended maximum tensile load. The contractor shall utilize a winch with tension control or a “break-away” link designed to break away at or below the recommended maximum tension.

6. Provide one fiber jumper for each strand of fiber at each equipment rack, with duplex LC type connectors.

7. No fiber breakout components shall protrude outside of fiber optic enclosures.

8. The fiber optical cable manufacturer’s installation instructions shall be followed in order to avoid damage during placement within the facility.

9. Provide quantity of connector panels for complete termination of all fiber strands, complete with duplex LC adapters.

10. Provide blank connector plates for all spaces not equipped with adapter panels.

11. Mount the duplex LC adapter at the main distribution frame (MDF) in a B-A configuration.

12. Mount the duplex LC adapter at each intermediate distribution frame (IDF) in an A-B configuration for cables coming from the MDF, and in a B-A configuration for cables going to an additional IDF (if applicable) further downstream.

G. Fiber Innerduct

1. Fiber Innerduct shall be installed in accordance with manufacturer's instructions and industry standards.

2. All innerduct will be installed in its own separate conduit or fabric innerduct sleeve.

3. Within the equipment rooms, the innerduct shall extend from the end of conduit to four (4) feet above the floor and shall be affixed to the backboard by means of clamps designed for that purpose.

4. All innerduct must be installed per manufacturer’s specifications and in accordance with applicable building and electrical codes.

5. Innerduct runs do not have to be continuous throughout. Breaks are acceptable at pull boxes where required. The contractor is responsible for the determination of the actual lengths of innerduct required. Enough innerduct shall be provided and installed to extend from the fiber service loops at the MDF to the fiber service loops at each IDF. In pull boxes, segments of innerduct shall extend a minimum of twelve (12) inches into the pullbox.

6. All fiber optic cable shall be placed within color-coded innerduct to provide mechanical protection and to provide visual warning or caution when handling or other work operations are performed adjacent to the installed fiber cable.

7. An innerduct shall continue into the network cabinet and end just before entrance into the fiber patch panel.

H. Equipment Racks and Enclosures

1. Provide seismic support and bracing for all equipment racks and fiber distribution frames installed under this work.

Agenda Item #9.2:

272000 - 4 Data Communications

2. Equipment racks and distribution frames must be structurally designed to accommodate cable loads. No other support mechanism will be supplied.

3. Provide seismic design calculations and seismic design drawings prepared by the contractor’s structural engineer for coordination and approval by District’s Representative prior to fabricating or installing any supports.

4. In general, provide support only from floor slabs, beams, columns, or structural walls, (such as shear walls). Do NOT use existing or new partitions to provide either vertical or lateral support UNLESS the seismic design calculations and drawings demonstrate that the partition, either with or without reinforcement, is able to support the seismic and other loads. Any proposed reinforcement to be the responsibility of the contractor.

5. All communications racks and enclosures shall include all required vertical and horizontal cable management items to insure a proper installation.

I. Labeling

1. Label all passive and active network components such as, racks, uninterruptible power supplies (UPS), battery packs (BP), power distribution units (PDU), room faceplates and patch panels.

2. The cover of the information outlet shall be labeled above the jack. The number on the outlet jacks shall coincide with SFUSD DoT Labeling Standard.

3. All terminations and jacks shall be labeled in accordance with SFUSD DoT Labeling Standard.

4. A label indicating fiber optic danger shall be installed within four feet of the entrance of a network room.

5. All labeling shall be in accordance with SFUSD DoT Labeling standards.

6. Warning Tags: At each location where fiber cable is exposed, it shall be marked with warning tags.
a. These tags shall be yellow or orange in color and shall contain the warning:
“CAUTION FIBER OPTIC CABLE”. The text shall be permanent, black, block characters, and at least 3/16 high. A warning tag shall be permanently affixed to each exposed cable or bundle of cables, at intervals of not more than five (5) feet. Any section of exposed cable, which is less than five (5) feet in length, shall have at least one warning tag affixed to it.

7. Labeling at wire troughs and for all cable, jacks, and other elements of the voice/data cabling system shall follow SFUSD DoT Labeling Standard and UL 969 Standards.

Provide color-coded labels for all wiring blocks as follows:
a. Interface to Site Cabling – Brown
b. Interface to Equipment Cabling – Purple
c. Interface to Horizontal Cabling – Blue
d. Interface to Telephone Company – Green

3.02 BACKUP & POWER DISTRIBUTION SYSTEMS
A. Uninterruptible Power Supplies (UPS)

1. Each communications rooms shall include a rack mounted UPS system.

2. Rack mounted UPS at bottom of rack.

3. Provide rack mounted UPS equipment with internal surge protection.

4. Provide a minimum of 1 hour of run time at each equipment room to support all District provided network equipment. Coordinate KVA size for each location based on program requirements (to be coordinated with the District for each project and location). Typical installation will include a 2500VA rated UPS with a 30A, 120V twist lock receptacle power input requirement. Connect rack mounted PDU(s) to the output of the UPS system.

5. UPS grounding is between main unit and battery packs per manufacturer’s specifications. a. DO NOT connect the UPS ground terminals to the rack or grounding busbar. b. DO NOT connect the UPS ground terminals between two UPS main units. c. Connect main UPS units only to its associated batteries.

B. Power Distribution Units (PDU)
Agenda Item #9.2:

272000 - 5 Data Communications

1. Use sufficient APC horizontal PDU in each rack to accommodate all installed equipment with 30% left over for expansion or future use.

2. Refer to equipment rack specifications below and provide with power distribution units as noted (for connection of all active equipment)

3. Each PDU shall include compatible power cables to accommodate the use of all outlets simultaneously.

3.03 GROUNDING AND BONDING SYSTEMS
A. Bonding and Grounding

1. Communication bonding and grounding shall be in accordance with the NEC and NFPA.

Horizontal cables shall be grounded in compliance with ANSI/NFPA 70 and local requirements and practices. Horizontal equipment includes cross connect frames, patch panels and racks, active telecommunication equipment, test apparatus and equipment.

2. Grounding and bonding shall comply with ANSI J-STD-607-A. A contiguous cable must be installed from busbar to each rack utilizing an antioxidant compound to the connection point with two (2) hole compression lugs. A mechanical grounding connection is required at each joint of a ladder system.

B. Telecommunications Bonding Backbone

1. Provide a Telecommunications Bonding Backbone utilizing a minimum #6 AWG bonding conductor that provides direct bonding between equipment rooms and telecommunications closets. Connect this bonding backbone cable to the main grounding electrode system at the electric service switchboard.

2. Provide a copper ground bar at each tel/data equipment room or rack location, connected to the bonding backbone.

3. Provide a #6 AWG stranded copper cable from each ground bar to each adjacent rack or cable trays system.

C. UPS grounding is between main unit and battery packs per manufacturer’s specifications.

1. DO NOT connect the UPS ground terminals to the rack or grounding busbar.

2. DO NOT connect the UPS ground terminals between two UPS main units.

3. Connect main UPS units only to its associated batteries.

3.04 FIRE AND SMOKE PARTITION PENETRATIONS
A. Conduit sleeves shall be provided as part of this contract as a means of routing cables through fire-rated walls and floors. Openings in sleeves and conduits used for system cables and those that remain (empty) spare shall be sealed with an approved fireproof, removable sagging material at completion. Sleeves, which pass vertically from floor to floor, shall be sealed in a similar manner using an approved re-enterable system. Additional penetrations through rated assemblies, necessary for passage of voice/data wiring, shall be made using an approved method and permanently sealed after installation of cables.

B. All wall, floor or cabinet penetration are to be considered a part of a fire protection system and shall be sealed by appropriate means as designed by the manufacturer to prevent the spread of fire or fumes.

C. All openings or raceway transitions through firewalls, cabinets and floors shall utilize UL listed fire-rated penetrations.

3.05 CABLE RUNWAY / CABLE LADDER
A. Cable runway shall be installed in the MDF and IDFs above each rack.

B. All cable runways shall be level and installed per manufacturer’s recommendations.

C. All cable runway shall be installed per manufacturer specifications and recommendations.

1. Corner clamp brackets shall be used to join sections of ladder rack that are perpendicular to each other.

2. Ladder rack stringers shall be attached to steel grid with angle brackets and ‘J’ bolts.

3. Cable runway shall be supported at a maximum of 4-feet on center from structure above using trapeze assemblies.

Agenda Item #9.2:

272000 - 6 Data Communications

4. Open-ended stringer segments shall be closed with corner clamps and end bars.

5. Mounting plates and ‘J’ bolts shall be used to attach the ladder racking to the equipment.

D. All field cut cable ladders shall be deburred and dressed prior to placement.

E. Coordinate the placement of cable ladder runs with the placement of fiber guide downspouts to insure an unobstructed path for fiber optic patch cables.

3.06 PLYWOOD BACKBOARDS
A. Provided backboards shall be fire-rated, ¾-inch A-B grade plywood, 8 feet high, capable of supporting attached equipment, and painted with a minimum of two (2) coats of fire-retardant off-white semi-gloss paint. Manufacturer’s stamps visible from the front side of the plywood backboard shall be masked to painting.

B. Plywood backboards shall be fastened to the structural members of the building only using an approved fastener. Plywood backboards shall not be anchored to GBW.

C. Plywood shall be mounted from +6" above finished floor to +8'-6" above finished floor UON.

D. Plywood backboards shall be cut to fit in width. All outlets, switches and other equipment will be mounted flush to the plywood.

END OF SECTION
Agenda Item #9.2:

City of Sonoma
RESOLUTION # _______ - 2026

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SONOMA AMENDING THE FISCAL YEAR 2025-26 ADOPTED BUDGET
WHEREAS, the on June 18, 2025, the City Council of the City of Sonoma adopted Resolution 37-2025 adopting the budget for Fiscal Year 2025-26 and WHEREAS, the changes in anticipated revenues and/or expenditures of the City of Sonoma necessitates amendments to the appropriations for Fiscal Year 2025-26; and WHEREAS, the budgeted expenditures do not exceed anticipated revenue and available fund balance; and
WHEREAS, the City Council has reviewed the proposed Fiscal Year 2025-26 budget amendment; and
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Sonoma that the budget amendment for Fiscal Year 2025-26 as contained in Exhibit A to this resolution are hereby adopted.

PASSED, RESOLVED, AND ADOPTED, at a Regular meeting of the City Council of the City of Sonoma on this 30th day of March 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
__________________________________
Ron Wellander, Mayor
ATTEST:
__________________________________
Monique Saviez Burns, CPMC, CMC
Deputy City Clerk
Agenda Item #9.2:

Batch ID#:

Entered By:

Date:

Request Date: 3/30/2026 Fiscal Year: 2025-26
Requesting Department: Public Works
Adjustment Description: Additional Expenditures for Fund 610 for CIP BF-11 Facilities Security Upgrades Project Requestor: Ashley Cotter, PW Admin/Project Manager
Department Head Approval: Mike Berger, Director of Public Works Date: 3/23/2026 Finance Review: Ryan Kodama, Accounting Manager Date: 3/24/2026 City Manager Approval (if required)*: David Guhin Date: 3/30/2026 Net Adjustment:

Justification:

City Clerk Signature (if required)**: Date:
* City Manager Approval required for transfers between departments within the same fund, any changes to salary/benefit budgets, or matching increases to revenue and expense budgets.
** City Clerk Signature indicates that the requested Budget Adjustment was approved by Council. 74,250.32
Increase / (Decrease)
74,250.32
148,500.64

TOTAL DEBIT
Public Works is requesting additional expenditures for Fund 610 (Transfer Out) - to be transferred to fund 304 - for additional expenditures related to CIP BF-11 - Facilities Security Upgrades to address project funding short fall. 74,250.32

TOTAL CREDIT
Total Expenditure Adjustments: 148,500.64
148,500.64
304-50000-703-70703
Additional Expenditure for CIP BF-11 - Facilities Security Upgrades Project 74,250.32
Total Revenue Adjustments:

Account Description of Adjustment
610-64520-900-90900
Additional Transfer-Out Expenditure for CIP BF-11 - Facilities Security Upgrades Project
74,250.32
Additional Transfer-In from Fund 610 for CIP BF-11 - Facilities 304-00000-000-37200 Security Upgrades Project
Budget Adjustment Form
Account Description of Adjustment Increase / (Decrease) Finance Department Use Only
EXHIBIT AAgenda Item #9.2:

City of Sonoma
Agenda Item Summary
Meeting: City Council - 30 Mar 2026
Department
Administration
Staff Contact
David Guhin, City Manager
Agenda Item Title
Adopt a Resolution Approving an Employment Agreement Appointing Cristine Alilovich as Interim City Manager, Effective April 6, 2026, and Authorizing the Mayor to Sign the Agreement.

Summary
The City of Sonoma has initiated the executive recruitment for a permanent, full-time City Manager to be in place just after the start of the new Fiscal Year on July 1, 2026. The current full-time City Manager will vacate the position on April 3, 2026, therefore, the City requires the services of an interim City Manager.

At their March 12, 2026, Closed Session meeting, the Sonoma City Council interviewed two (2) highly qualified candidates and selected Cristine Alilovich to serve as Interim City Manager.

Ms. Alilovich brings extensive public sector leadership experience, most recently serving as City Manager for the City of San Rafael. Prior to her role in San Rafael, Ms. Alilovich held leadership positions with the County of Marin and the County of Sonoma and has additional experience in public sector consulting. She holds a Master of Public Administration from the University of Southern California.

Attached as Exhibit A is a copy of the employment agreement between the City of Sonoma and Cristine Alilovich. This agreement outlines compensation, benefits, terms, and conditions of employment as Interim City Manager. The salary has been set at the current adopted City of Sonoma, City Manager salary of $274,073 per year. The agreement further provides general benefits at the same level the previous City Manager received. The interim appointment will begin on April 6, 2026, and will remain in effect until a permanent City Manager is appointed
The City Manager is hired by and serves at the pleasure of the elected City Council. The City Council is the policy-making body, and the City Manager implements the Council’s direction.

In a private sector model, the City Council is similar to the Board of Directors, and the City Manager is like the Chief Executive Officer. The City Manager manages the organization on a daily basis, hires staff, oversees the budget, and drives forward the City Council’s projects and initiatives.

Recommended Council Action
Adopt a Resolution Approving an Employment Agreement Appointing Cristine Alilovich as Interim City Manager, Effective April 6, 2026, and Authorizing the Mayor to Sign the Agreement.

Alternative Actions
Agenda Item #9.3:

Council discretion.

Financial Impact
The Interim City Manager contract will be offset by salary savings from the vacant City Manager position included in the FY 2025-26 budget.

Environmental Review Status
Environmental Impact Report
Negative Declaration
Exempt
Not Applicable
Approved/Certified
No Action Required
Action Requested
Attachments
Resolution
Exhibit A - Interim CM Employment Agreement
Alignment with Council Goals:

Agenda Item #9.3:

City of Sonoma
RESOLUTION # _______- 2026

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SONOMA

APPROVING THE EMPLOYMENT AGREEMENT BETWEEN THE

CITY OF SONOMA AND CRISTINE ALILOVICH FOR THE POSITION OF INTERIM CITY

MANAGER AND AUTHORIZING THE MAYOR TO EXECUTE THE CONTRACT WHEREAS, the City of Sonoma is in the process of recruiting for a permanent, full-time City Manager and wishes to retain the services of an interim City Manager; and WHEREAS, the City Council at their March 12, 2026, meeting interviewed Cristine Alilovich for the position of Interim City Manager; and
WHEREAS, the City Council wishes to appoint Cristine Alilovich as the Interim City Manager; and WHEREAS, it is the desire of the City and Cristine Alilovich to enter into an Employment Agreement concerning compensation, benefits, terms, and conditions of employment as the Interim City Manager (Exhibit A – Interim City Manager Contract); and WHEREAS, Cristine Alilovich is agreeable to performing the duties of Interim City Manager under the terms and conditions of this Agreement; and
WHEREAS, the position of Interim City Manager is responsible for managing the organization on a daily basis, hiring staff, overseeing the budget, and driving forward the City Council’s projects and initiatives, and Cristine Alilovich has demonstrated extensive public sector leadership experience.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Sonoma that the Employment Agreement attached hereto as Exhibit A between the City of Sonoma and Cristine Alilovich, appointing Alilovich to the position of Interim City Manager, effective April 6, 2026, is hereby approved and adopted, and the Mayor is authorized and directed to sign and execute the Employment Agreement on behalf of the City.

PASSED, RESOLVED, AND ADOPTED, at a Regular Meeting of the City Council of the City of Sonoma on this 30th day of March 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Ron Wellander, Mayor
ATTEST:
_______________________________
Monique Saviez Burns, CPMC, CMC
Deputy City Clerk
Agenda Item #9.3:

EXHIBITA

EMPLOYMENT AGREEMENT

BETWEEN THE CITY OF SONOMA AND CRISTINE ALILOVICH

RECITALS
On March 12, 2026, the City Council directed staff to offer Cristine Alilovich (hereafter, “Employee”) the position of Interim City Manager of the City of Sonoma (hereinafter, “City”), and Employee accepts such offer of employment, subject to approval of this employment agreement (hereinafter, this “Agreement”) and background check.

WHEREAS, the City, by and through its City Council, is recruiting to fill the role of the City Manager position; and
WHEREAS, Employee possesses the requisite specialized skills and is available to provide services as Interim City Manager while the City recruits a permanent City Manager; and
Accordingly, the parties agree as follows:

AGREEMENT

1. Effective Date
This Agreement shall become effective on April 6, 2026 (the “Effective Date”), after it has been executed by Employee and duly approved by the City Council.

2. Term of Employment
A. Pursuant to the provisions of the Sonoma Municipal Code Section

2.08.010, Employee serves at the pleasure of the City Council and on an “at will” basis and has no vested right to her employment during the term of this Agreement, subject to the terms and provision of this Agreement as set forth below.

B. City agrees to employ Employee and Employee agrees to be employed and remain in the employment of City for a term commencing on April 6, 2026, and continuing through the successful hiring of a permanent City Manager, or until terminated in accordance with Sections 10 or 11 of this Agreement. This is an at-will position and Employee has no property interest in her position.

Agenda Item #9.3:

EXHIBITA

C. Nothing in this Agreement shall prevent, limit, or otherwise interfere with the rights of the City to terminate the services of the Employee at any time during such employment terms or any renewal thereof subject to the provisions of this Agreement.

Nothing in this Agreement shall prevent, limit, or otherwise interfere with Employee’s right to resign at any time.

3. Duties; Hours of Work
A. Employee shall perform those functions and duties specified by State law, the Sonoma Municipal Code, any applicable job description, and by formal direction of the City Council. Employee shall perform such duties in accordance with the highest professional and ethical standards of the Interim City Manager profession. Employee shall not engage in any activity, which is, or which may become, incompatible with the office of Interim City Manager, as provided for by State law. During the term of this Agreement, Employee shall be exclusively employed by City, unless prior authorization otherwise is received from the City Council, which authorization will not be unreasonably withheld.

B. Employee is an exempt employee but is expected to engage in those hours of work that are necessary to fulfill the obligations of the Interim City Manager position.

Employee does not have set hours of work as she is expected to be available at all times.

It is recognized that Employee must devote a great deal of time to City’s business outside of City’s customary office hours, and to that end Employee’s schedule and location of work each day and week will vary in accordance with the work required to be performed and in accordance with any specific direction provided by the City Council.

4. Compensation
A. Employee shall receive an annual gross base salary of Two Hundred Seventy Four Thousand Seventy Two Dollars and Seventy Cents ($274,072.70), payable in equal bi-weekly payments in the same manner as all full time City employees, and subject to all applicable payroll taxes and withholdings.

B. In the event City implements cost-saving measures, such as work furloughs, salary reductions, changes to health or welfare benefits and allowances, or any other changes to the compensation or benefits paid to City’s Department Heads, Employee will receive the same downward adjustment or adhere to the same change in terms. In the event that such cost-saving measures are subsequently eliminated (i.e. former salary or benefit levels are restored) for City’s Department Heads, Employee will receive the same restoration of salary or benefits as City’s Department Heads.

Agenda Item #9.3:

EXHIBITA

5. Health-Related Insurance
Health-related insurance shall be as provided to other management employees of the City on the same terms as provided to those employees.

6. Sick Leave
Sick leave shall be as provided to other management employees of City on the same terms as provided to those employees.

7. Retirement Program
City shall provide the same PERS retirement benefits to Employee as are received by other management employees of the City on the same terms as provided to those employees.

8. Indemnification
City shall defend, hold harmless, and indemnify Employee against any claim, demand, judgment, or action of any type or kind arising within the course and scope of Employee’s employment to the extent required by Government Code Sections 825 and 995.

9. Other Terms and Conditions of Employment
A. The City Council may from time to time fix other terms and conditions of employment relating to the performance of Employee, provided such terms and conditions are not inconsistent with or in conflict with the provision of this Agreement, the Sonoma Municipal Code, or other applicable law.

A. The provisions of City’s Personnel Rules and Regulations (“Rules”) shall apply to Employee to the extent they explicitly apply to the position of City Manager, except that if the specific provisions of this Agreement conflict with the Rules, the terms of this Agreement shall prevail. Without limiting the generality of the exception noted in the previous sentence, however, no provision of the Rules or this Agreement shall confer upon Employee a property right in her employment or a right to be discharged only upon cause. Employee is an at-will employee serving at the pleasure of the City Council and may be dismissed at any time with or without cause, subject only to the provisions of this Agreement.

Agenda Item #9.3:

EXHIBITA

B. Employee shall be exempt from paid overtime compensation and from Social Security taxes other than the mandatory Medicare portion of such taxes.

10. Termination
Employee understands and agrees that she has no constitutionally-protected property or other interest in her employment with City. Employee understands and agrees that she works at the will and pleasure of the City Council, and that she may be terminated, or asked to resign, at any time, with or without cause, by a majority vote of the City Council. Employee shall not be entitled to any severance pay upon termination, but shall be entitled to payment in full for consideration during her service. As an Interim City Manager, Employee understands that the provisions of Sonoma Municipal Code sections 2.08.060 (Removal of city manager) and 2.08.070 (Limitations on removal) do not apply to Employee’s position and Employee specifically waives any rights provided therein.

11. Voluntary Termination; Death
A. Employee may voluntarily terminate her employment, by resignation or retirement, at any time during the term of this Agreement, subject to at least thirty days’ written notice by Employee to City, unless the City Council and Employee agree otherwise. Employee shall not be entitled to any severance pay upon voluntary termination, but shall be entitled to payment in full for consideration during her service.

B. In the event Employee dies while employed by City, her beneficiaries or those entitled to her estate shall be paid any earned salary at Employee’s pay rate on the date of death.

12. Residency
The City Council hereby waives the requirements of Sonoma Municipal Code section 2.08.020 in light of Employee’s long-term residence outside of 10 road miles from the City of Sonoma.

13. Compliance With Law
A. This Agreement is subject to all applicable provisions of State and Federal law, the provisions of the Sonoma Municipal Code, and to any other ordinances, rules, regulations, and policies of City applicable to Employee and the Interim City Manager position.

Agenda Item #9.3:

EXHIBITA

B. Employee shall not engage in any business or transaction nor have a financial or other personal interest or association, direct or indirect, which is in conflict with the proper discharge of official duties or would tend to impair independence of judgment or action in the performance of official duties. Personal as distinguished from financial interest includes an interest arising from blood or marriage relationships or close business, personal, or political associations. Employee shall also be subject to the conflict of interest provisions of the California Government Code and any conflict of interest code applicable to Employee’s City employment. Employee is responsible for submitting to the City Clerk the appropriate Conflict of Interest Statements at the time of appointment, annually thereafter, and at the time of separation from the position.

Employee shall not engage in any employment, activity, consulting service, or other enterprise, for compensation or otherwise, which is actually or potentially in conflict with, or which interferes with the performance of Employee’s duties. Further, Employee shall not, during the term of this Agreement, individually, as a partner, joint venture, officer, or shareholder, invest or participate in any business venture conducting business in the corporate limits of the City of Sonoma (except for stock ownership in any company whose capital stock is publicly held and regularly traded) without prior approval of the City Council. For and during the term of this Agreement, Employee further agrees, except for a personal residence or residential property acquired or held for future use as Employee’s personal residence, not to invest in any other real estate property improvements within the corporate limits of City without the prior consent of the City Council.

14. General Provisions
A. This Agreement constitutes the entire agreement between the parties. City and Employee hereby acknowledge that they have neither made nor accepted any other promise or obligation with respect to the subject matter of this Agreement.

B. If any provision or any portion of this Agreement is held to be unconstitutional, invalid, or unenforceable, the remainder of the Agreement shall be deemed severable and shall not be affected and shall remain in full force and effect.

C. Any notice to City pursuant to this Agreement shall be given in writing, either by personal service or by registered or certified mail, postage prepaid, addressed as follows:

Mayor and City Council
City of Sonoma
No. 1 The Plaza
Sonoma CA 95476
Agenda Item #9.3:

EXHIBITA

With a courtesy copy to the City Attorney at the following address or the address then shown in the records of the City for the City Attorney:

David J. Ruderman, Esq.

Sonoma City Attorney
Colantuono, Highsmith & Whatley, PC
670 W. Napa Street, Suite F
Sonoma, CA 95476
Any notice to Employee shall be given in a like manner, and, if mailed, shall be addressed to Employee at the address then shown in City’s personnel records. For the purpose of determining compliance with any time limit stated in this Agreement, a notice shall be deemed to have duly given (a) on the date of delivery, if served personally, or (b) on the second calendar day after mailing, if mailed.

D. Venue for any disputes arising from or relating to this Agreement shall lie in the Superior Court for the County of Sonoma, California. If an action at law or in equity is necessary to enforce or interpret this Agreement, the prevailing party shall be entitled to reasonable and actual attorneys’ fees and costs with respect to the action.

E. A waiver of any of the terms and conditions of this Agreement shall not be construed as a general waiver and either party shall be free to enforce any term or condition of this Agreement with or without notice to the other notwithstanding any prior waiver of that term or condition.

15. Amendments
This represents the entire agreement between the parties. Amendments to this Agreement may be made at such times as approved by the City Council and Employee and shall be in writing.
[Signatures on following page]
Agenda Item #9.3:

EXHIBITA

INTERIM CITY MANAGER
Dated:

Cristine Alilovich
CITY
Dated:

Ron Wellander, Mayor
Attest:
________________________________
Monique Saviez Burns, CPMC, CMC
Deputy City Clerk
Approved as to form:
_________________________________
Dated:

Dated: ______________________
David Ruderman, City Attorney
Agenda Item #9.3: