Sonoma City Council
October 7, 2026

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F. The development of the contemplated HHW Facility would further the Agency’s household hazardous waste program in that it would provide improved access to HHW drop off and collection services to residents of the cities and unincorporated areas in the northern part of the County, thereby helping to divert household hazardous waste from the Central Landfill of the County.

G. In furtherance of the Agency’s core household hazardous waste program, and in accordance with the Amended JPA Agreement, the Agency has requested, and County is willing to provide, a line of credit to fund the cost of development of the HHW Facility, which line of credit shall be repaid in conformance with the terms of this Agreement.

H. The HHW Facility that Agency intends to fund via this Agreement should undergo CEQA review as early as feasible in the planning process, as required by CEQA Guidelines Section 15004(b). The establishment of the proposed financing mechanism does not constitute an approval of any particular project as defined by CEQA and does not foreclose the adoption of alternatives or mitigation measures because environmental review, as necessary, will be conducted in association with the development of the HHW Facility.

AGREEMENT
NOW, THEREFORE, in consideration of the mutual agreements, provisions and covenants contained herein, the parties agree as follows:

SECTION 1. DEFINITIONS AND INTERPRETATION.

Section 1.1. Definitions. All capitalized terms used in this Agreement and not otherwise defined have the meanings ascribed to them in Exhibit A.

Section 1.2. Other Interpretive Provisions.
(a) Defined Terms. Unless otherwise specified herein or therein, all terms defined in this Agreement will have the same defined meanings when used in any certificate or other document made or delivered pursuant hereto. The meaning of defined terms is equally applicable to the singular and plural forms of the defined terms. (b) References. The words “hereof”, “herein”, “hereunder” and words of similar import when used in this Agreement will refer to this Agreement as a whole and not to any particular provision of this Agreement; and subsection, section, schedule and exhibit references are to this Agreement unless otherwise specified.
(c) Certain Common Terms. The term “documents” includes any and all instruments, documents, agreements, certificates, indentures, notices and other writings, however evidenced.

The term “including” is not limiting and means “including without limitation.” (d) Performance; Time. Whenever any performance obligation hereunder is stated to be due or required to be satisfied on a day other than a Business Day, such performance may be Agenda Item #7.8:

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made or satisfied on the next succeeding Business Day. In the computation of periods of time from a specified date to a later specified date, the word “from” means “from and including”; the words “to” and “until” each mean “to but excluding”, and the word “through” means “to and including.” If any provision of this Agreement refers to any action taken or to be taken by any Person, or which such Person is prohibited from taking, such provision will be interpreted to encompass any and all means, direct or indirect, of taking, or not taking, such action. (e) Contracts. Unless otherwise expressly provided herein, references to agreements and other contractual instruments, including this Agreement and the other Loan Documents, will be deemed to include all subsequent amendments thereto, restatements thereof and other modifications and supplements thereto which are in effect from time to time, but only to the extent such amendments and other modifications are not prohibited by the terms of any Loan Document.
(f) Laws. References to any statute or regulation are to be construed as including all statutory and regulatory provisions consolidating, amending, replacing, supplementing or interpreting the statute or regulation.
(g) Dollars and $. All references to “dollars” or “$” refer to United States dollars.

Section 1.3. Accounting Principles.
(a) Unless the context otherwise clearly requires, all accounting terms not expressly defined herein will be construed, and all financial computations required under this Agreement will be made, in accordance with GAAP, consistently applied. (b) References herein to “fiscal year”, “fiscal quarter” and “fiscal month” refer to such fiscal periods of Agency.
(c) If any change in GAAP results in a change in the calculation of the financial covenants or interpretation of related provisions of this Agreement or any other Loan Document, then Agency and County agree to amend such provisions of this Agreement so as to equitably reflect such changes in GAAP with the desired result that the criteria for evaluating Agency’s financial condition will be the same after such change in GAAP as if such change had not been made.

SECTION 2. THE REVOLVING LINE OF CREDIT.

Section 2.1. Revolving Credit. Subject to the terms and conditions of this Agreement, County agrees to make a revolving credit line (the “Revolving Credit”) available to Agency for the sole purpose of providing capital for costs related to the development and construction of the Household Hazardous Waste Facility on the Property (each an “Advance”) in an aggregate principal amount not to exceed, at any one time, the amount of the Revolving Credit Commitment. The Revolving Credit will be disbursed in one or more advances (each, an “Advance”), provided that each individual Advance shall be in an amount not less than Fifty Thousand Dollars ($50,000), and all outstanding Advances shall not exceed in the aggregate, at Agenda Item #7.8:

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any one time, the Revolving Credit Commitment, and provided further that the conditions precedent to Advances specified in Section 6 are satisfied. Subject to the Revolving Credit Commitment and the other terms and conditions of this Agreement, Agency may periodically request Advances; provided, however, that County will have no obligation to make Advances on or after the Revolving Credit Termination Date.

Section 2.2. Advances. Advances under this Agreement may be requested in writing by Agency or any Authorized Representative appointed by Agency.

Section 2.3. Revolving Credit Termination Date. County’s obligation to make Advances will terminate at such time that Agency completes construction of the HHW Facility on the Property, as demonstrated by the issuance of a certificate of occupancy for the HHW Facility, but not later than _________, 2030 (the “Revolving Credit Termination Date”). Upon the earlier of the issuance of a certificate of occupancy for the HHW Facility or the outside date listed above, the Agency and County shall enter into an Agreement certifying the Revolving Credit Termination Date in writing.

Section 2.4. Note. The Revolving Credit is evidenced by a Revolving Credit Promissory Note (the “Note”) made, executed and delivered by Agency and payable to the order of County in the form (with appropriate insertions) attached hereto as Exhibit B.

Section 2.5. Repayment.
(a) Maturity Date. The “Maturity Date” shall mean the date by which all Obligations (including the Amortized Principal and all accrued but unpaid interest) shall have been fully repaid in accordance with the Step-Up Repayment Schedule (as defined in Section 2.5(c), below), which shall occur no later than Twenty Fourt (24) years after the Revolving Credit Termination Date. Until the Maturity Date, Agency shall repay the Advances with interest as provided herein and in the Note. Any Advances repaid may be re-borrowed prior to the Revolving Credit Termination Date, if needed for the sole purpose of providing capital for costs related to the development and construction of the Household Hazardous Waste Facility on the Property.
(b) Amortized Principal. Within fifteen (15) days following the Revolving Credit Termination Date, County shall determine (i) the total outstanding principal balance of all Advances and (ii) all accrued but unpaid interest thereon as of the Revolving Credit Termination Date. The sum of such principal and accrued but unpaid interest shall constitute the “Amortized Principal” for purposes of this Agreement. County shall thereafter deliver to Agency a written repayment schedule (the “Step-Up Repayment Schedule”) in accordance with subsection (c) below.
(c) Step-Up Repayment Methodology. The Amortized Principal, together with interest accruing thereon at the rate set forth in Section 3.1, shall be repaid in quarterly installments calculated so that the aggregate amount of the four (4) quarterly installments due in each year equals the applicable annual debt-service amount, as follows:

Agenda Item #7.8:

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1. Years 1 through 5: annual debt-service amount of Nine Hundred Thousand Dollars ($900,000);

2. Years 6 through 10: annual debt-service amount of One Million Dollars ($1,000,000);

3. Years 11 through 15: annual debt-service amount of One Million One Hundred Thousand Dollars ($1,100,000);

4. Years 16 through 20: annual debt-service amount of One Million Two Hundred Thousand Dollars ($1,200,000); and

5. Years 21 through 24: the annual debt-service amount shall be calculated as an amount as necessary to repay in full the remaining balance of the Amortized Principal and all interest accrued thereon in equal installments by no later than 24-years after the Revolving Credit Termination Date.
(d)
SECTION 3. INTEREST, LOAN REPAYMENTS; LATE FEES, PREPAYMENTS AND APPLICATIONS.

Section 3.1. Interest Payments.
(a) Advances. The outstanding principal balance of Advances will bear interest (which Agency hereby promises to pay at the rates and at the times set forth therein) prior to maturity (whether by lapse of time, acceleration or otherwise) at the rate of four percent (4%) per annum and after the Maturity Date (whether by lapse of time, acceleration or otherwise), whether before or after judgment, at the Default Rate, until paid in full, as provided herein and in the Note.
(b) Payments of Amortized Principal and Interest. Following the Revolving Credit Termination Date, Agency will pay regular quarterly payments of outstanding principal and interest calculated in accordance with the Step-Up Repayment Schedule described in Section

2.5(c). Such payments shall be made on each Payment Date through the Maturity Date. Within fifteen (15) days of the Revolving Credit Termination Date, County shall provide Agency with a written amortization schedule of the quarterly payments required for repayment of the Amortized Principal in accordance with Section 2.5.
(d) Late Fees. If Agency fails to make any payment of principal or interest under the Notes or any other sum payable hereunder or under any other Loan Document within five (5) calendar days after its due date, County will be entitled at its option to impose a late charge in an amount equal to six percent (6.00%) of the amount of such past due payment, which charge, if imposed by County, shall be due and payable by Agency immediately upon receipt of written notice thereof.

Section 3.2. Computation of Interest; Minimum and Maximum Interest Rates. All interest on the Advances will be calculated on the basis of a year of 360 days for the actual number of days elapsed.

Agenda Item #7.8:

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Section 3.3. Prepayments.
(a) Voluntary Prepayment. Agency may voluntarily prepay Advances, in whole or in part, at any time without any penalty or fee. In connection with such prepayment, Agency may prepay the principal amount of any Note, in whole or in part, together with interest accrued on the principal amount prepaid, at its option and without premium, prior to the applicable Maturity Date or the Termination Date, as the case may be.
(b) Mandatory Prepayment. If for any reason at any time the aggregate total outstanding amount of Advances exceeds the Revolving Credit Commitment, then Agency shall, without notice, prepay Advances (together with all accrued but unpaid interest thereon) in an amount equal to such excess.
(c) Application of Prepayments. All prepayments shall be applied to accrued interest first, and then to the outstanding principal amount due under this Credit Agreement.

Section 3.4. Place and Application of Payments and Collections. All payments of principal, interest, fees and all other Obligations payable hereunder will be made to County at the following address on the date any such payment is due and payable:

County of Sonoma
Attn: ________________
_____________________
Santa Rosa, CA 9____
So long as any Event of Default has occurred and is continuing, Agency agrees that County, in its sole and absolute discretion, may apply any payments or collections received by County from Agency in respect of the Revolving Credit to any of the Obligations in any manner or order as County desires. County’s receipt and application of payments or collections shall not constitute a waiver or cure of any Default.

Section 3.5. Notations. All Advances made and evidenced by the Note will be recorded by County on its books and records or, at its option in any instance, endorsed on a schedule to such Note, and the unpaid principal balance so recorded or endorsed by County will be prima facie evidence in any court or other proceeding brought to enforce such Note of the principal amount remaining unpaid, the status of the Advances evidenced by such Note and the applicable interest rates; provided, however, that the failure of County to record any of the foregoing will not limit or otherwise affect the obligation of Agency to repay the principal amount of such Note together with accrued interest thereon.

SECTION 4. COLLATERAL.

Section 4.1. Pledge of Waste Management Agency Fee. Subject to the terms of this Agreement, the Agency hereby pledges the funds received by the Agency as the Waste Management Agency Fee as defined in the Amended JPA Agreement, which is a tip fee adopted Agenda Item #7.8:

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by the Agency and charged on waste entering the County of Sonoma’s waste disposal system, to secure the payment of the Obligations under this Agreement. Said pledge shall constitute a first lien on the Waste Management Agency Fee which shall be superior to all other claims and liens whatsoever, to the fullest extent permitted by law, and shall be effective, binding and enforceable against the Agency and all others irrespective of whether those parties have notice of the pledge or grant and without the need of any physical delivery.

Section 4.2. General Obligation. Notwithstanding any other provision of this Agreement, Agency hereby acknowledges and agrees that payment of all Obligations (including, without limiting the foregoing, payments of principal of and interest on each Advance) is a general obligation of Agency. County acknowledges that the Obligations of Agency hereunder are solely obligations of Agency and are not debts, liabilities or obligations of any of the Member Agencies and no taxing power of any of the foregoing is pledged therefore. Agency has no taxing powers.

SECTION 5. REPRESENTATIONS AND WARRANTIES.

Agency represents and warrants to County that, as of the date of this Agreement, as of the date of each Advance, and at all times any Obligations remain outstanding to County:

Section 5.1. Organization and Qualification; Authority; Consents. Agency is a public agency formed under the provisions of the Joint Exercise of Powers Act of the State of California (Government Code Section 6500, et seq.). Agency has the authority to enter into this Agreement and the other Loan Documents to which it is a party, to request the Advances and incur the Obligations provided for herein, to execute the Note in evidence thereof, to pledge and encumber assets as security therefor, and to perform each and all of the promises herein and therein. This Agreement and the other Loan Documents to which Agency is a party do not, nor does the performance or observance by Agency of any of the matters or things herein or therein provided for, contravene any provision of law or the Amended and Restated Joint Powers Agreement or any covenant, indenture or agreement of or affecting Agency or any of its Properties. The execution, delivery, performance and observance by Agency of this Agreement and the other Loan Documents do not and, at the time of delivery hereof, will not require any consent or approval of any other Person, other than such consents and approvals that have been given or obtained.

Section 5.2. Legal Effect. This Agreement and the other Loan Documents to which Agency is a party constitute legal, valid and binding agreements of Agency, enforceable in accordance with their respective terms, subject to laws relating to bankruptcy, insolvency or other laws affecting the enforcement of creditors’ rights generally and the application of equitable remedies if equitable remedies are sought.

Section 5.3. Use of Proceeds. Agency will use the proceeds of the Advances as provided herein and solely for purposes in furtherance of the development and construction of the Household Hazardous Waste Facility, in a manner consistent with Agency’s powers and responsibilities under the Amended and Restated Joint Powers Agreement.

Agenda Item #7.8:

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Section 5.4. Full Disclosure. The statements and other information furnished to County in connection with the negotiation of this Agreement and the other Loan Documents and the commitment by County to provide the financing contemplated hereby do not contain any untrue statements of a material fact or omit a material fact necessary to make the material statements contained herein or therein not misleading; provided that County acknowledges that, as to any projections furnished to County, Agency only represents that the same were prepared on the basis of information and estimates Agency believed to be reasonable at the time such information was prepared.

Section 5.5. Litigation. There is no litigation or governmental proceeding pending, nor to the knowledge of Agency threatened in writing, against Agency which if adversely determined would result in any material adverse change in the financial condition, Properties, business or operations of Agency.

Section 5.6. Good Title. Agency has good and defensible title to the Property, subject to no Liens other than Permitted Liens or as otherwise limited by applicable law.

Section 5.7. Compliance with Laws. Agency is in compliance with the requirements of all federal, state and local laws, rules and regulations applicable to or pertaining to the Property or business operations, non-compliance with which could have a material adverse effect on the financial condition, Property, business or operations of Agency. Agency has not received notice to the effect that its operations are not in compliance with any of the requirements of applicable federal, state or local environmental, health and safety statutes and regulations or are the subject of any governmental investigation evaluating whether any remedial action is needed to respond to a release of any toxic or hazardous waste or substance into the environment, which non-compliance or remedial action could have a material adverse effect on the financial condition, Property, or operations of Agency.

Section 5.8. Other Agreements. Agency is not in default under the terms of any covenant, indenture or agreement of or affecting Agency or the Property, which default if uncured would have a material adverse effect on the financial condition, Property, or operations of Agency.

Section 5.9. No Default. No Default or Event of Default has occurred or is continuing.

SECTION 6. CONDITIONS PRECEDENT.

Section 6.1. All Advances. The obligation of County to make any Advance is subject to the following conditions precedent:
(a) Each of the representations and warranties set forth in Section 5 hereof and in the other Loan Documents shall be true and correct as of said time; and (b) Agency shall be in full compliance with all of the material terms and conditions of this Agreement and the Note, and no Default or Event of Default shall have occurred or be continuing.

Agenda Item #7.8:

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(c) County shall have received properly completed and executed originals of the following in form and substance satisfactory to County:
(i) this Agreement and the Note;
(ii) a Request for Advance in the form of Exhibit C with supporting documentation;
(iii) the resolutions adopted by the Board of Directors of Agency with respect to this Agreement and the other Loan Documents, certified by an Authorized Representative;
(iv) an incumbency certificate containing the name, title and genuine signatures of each of Agency’s Authorized Representatives; (v) evidence of Liability Insurance in form and substance satisfactory to County.
(d) Any legal matters incident to the execution and delivery of this Agreement and the other Loan Documents and to the transactions contemplated hereby and thereby shall be reasonably satisfactory to County.

SECTION 7. COVENANTS.

Agency covenants and agrees as follows:

Section 7.1. Maintenance of Agency. Agency shall preserve and maintain its existence.

Agency shall conduct its operations in a reasonable and prudent manner consistent with the Amended and Restated Joint Powers Agreement.

Section 7.2. Financial Reports. Agency shall maintain a standard system of accounting in accordance with GAAP and shall furnish to County and its duly authorized representatives such information respecting the business and financial condition of Agency as County may reasonably request.

Section 7.3. Inspection. Agency shall permit County and its duly authorized representatives and agents, at such times as County may reasonably request: (i) to visit and inspect any of the Properties, books and financial records of Agency and to examine and make copies of the books of accounts and other financial records of Agency, and (ii) to discuss the affairs, finances and accounts of Agency with, and to be advised as to the same by, the executive officer of Agency. Without limiting the generality of the foregoing, Agency shall promptly provide all information and access requested by County as County determines is necessary or required in connection with the preparation of its own financial statements.

Section 7.4. Intentionally Omitted.

Agenda Item #7.8:

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Section 7.5. Compliance with Laws. Agency shall comply in all respects with the requirements of all laws, rules, regulations, ordinances and orders applicable to or pertaining to the Property or Agency’s operations, non-compliance with which could have a material adverse effect on the financial condition, Property, or operations of Agency or could result in a Lien upon the Property.

Section 7.6. Notices of Claims and Litigation. Agency shall promptly inform County in writing of (a) all material adverse changes in Agency’s financial condition and/or (b) all existing or written threats of litigation, claims, investigations, administrative proceedings or similar actions affecting Agency which could materially affect the financial condition of Agency.

Section 7.7. Other Agreements. Agency shall comply with all terms and conditions of all other agreements, whether now or hereafter existing, between Agency and any other party, noncompliance with which could have a material adverse effect on the financial condition, Property, or operations of Agency, and notify County immediately in writing of any default in connection with any other such agreements.

Section 7.9. Performance. Agency shall timely perform and comply with all terms, conditions, and provisions set forth in this Agreement, the Note and in all other instruments and agreements between Agency and County. Agency shall notify County promptly in writing of any Default in connection with any Loan Document.

SECTION 8. EVENTS OF DEFAULT AND REMEDIES.

Section 8.1. Events of Default. Any one or more of the following will constitute an “Event of Default” hereunder:
(a) any default in the payment when due (whether by lapse of time, acceleration or otherwise) of (i) any payment of principal or interest under the Note, or (ii) any other Obligation within five (5) days after payment or performance is due from Agency; or (b) any representation or warranty made by Agency herein or in any other Loan Document, or in any statement or certificate furnished by it pursuant hereto or thereto, or in connection with any Advance made hereunder, is inaccurate or untrue in any material respect as of the date of the issuance or making thereof; or
(c) any event occurs or condition exists (other than those described in clauses (a) through (b) above) which is specified as an event of default under any of the other Loan Documents, or any of the Loan Documents for any reason ceases to be in full force and effect, or any of the Loan Documents is declared to be null and void, or Agency takes any action for the purpose of repudiating or rescinding any Loan Document executed by it; or (d) Agency fails to pay, or admits in writing its inability to pay, its debts generally as they become due;
Agenda Item #7.8:

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(e) any custodian, receiver, administrative receiver, administrator, trustee, examiner, liquidator or similar official is appointed over Agency or any substantial part of any of its Properties, whether by court order, by operation of law or otherwise, and such appointment continues undischarged or such proceeding continues undismissed or unstayed for a period of thirty (30) or more days, or Agency becomes unable to pay or admits in writing its inability to pay its debts as they become due; or
(f) Agency fails to comply with or to perform any other term, obligation, covenant or condition contained in this Agreement or in any other Loan Document or in any other agreement between County and Agency, which failure is capable of being cured, if such failure is not cured within thirty (30) days after written notice thereof from County; provided however, that if any such failure cannot reasonably be cured within such 30-day period, then the period to cure shall be deemed extended for up to an additional thirty (30) days after County’s initial default notice as long as Agency diligently and continuously proceeds to cure such failure. Agency agrees to reimburse County for all reasonable costs and expenses (including legal fees) incurred by County as a result of any failure described in this paragraph until cured.

Section 8.2. Non-Insolvency Default Remedies. Upon the occurrence of any Event of Default described in clauses (a) through (c) or (f) of Section 8.1, County may, by notice to Agency, take any of the following actions:
(a) terminate any obligation to extend any further credit hereunder (including but not limited to Advances) on the date (which may be the date thereof) stated in such notice; (b) declare all Advances and all indebtedness under the Note then outstanding (including all outstanding principal and all accrued but unpaid interest), and all other Obligations of Agency to County, to be immediately due and payable without further demand, presentment, protest or notice of any kind; and
(c) exercise and enforce any and all rights and remedies contained in any other Loan Document or otherwise available to County at law or in equity.

Section 8.3. Insolvency Default Remedies. Upon the occurrence of any Event of Default described in clauses (d) or (e) of Section 8.1, all Advances and all indebtedness under the Note then outstanding (including all outstanding principal and all accrued but unpaid interest), and all other Obligations of Agency to County, will immediately become due and payable without presentment, demand, protest or notice of any kind, and County shall have no obligation to extend any further credit hereunder (including but not limited to Advances).

SECTION 9. MISCELLANEOUS.

Section 9.1. Holidays. If any payment hereunder becomes due and payable on a day which is not a Business Day, the due date of such payment will be extended to the next succeeding Business Day on which date such payment will be due and payable. In the case of any principal falling due on a day which is not a Business Day, interest on such principal amount Agenda Item #7.8:

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will continue to accrue during such extension at the Applicable Rate, which accrued amount will be due and payable on the next scheduled date for the payment of interest.

Section 9.2. No Waiver, Cumulative Remedies. No delay or failure on the part of County in the exercise of any power or right will operate as a waiver thereof or as an acquiescence in any Default, nor will any single or partial exercise of any power or right preclude any other or further exercise thereof, or the exercise of any other power or right. All rights and remedies of County are cumulative to, and not exclusive of, any rights or remedies which any of them would otherwise have. Agency agrees that in the event of any breach or threatened breach by Agency of any covenant, obligation or other provision contained in this Agreement, County shall be entitled (in addition to any other remedy that may be available to County) to: (i) a decree or order of specific performance or mandamus to enforce the observance and performance of such covenant, obligation or other provision; and (ii) an injunction restraining such breach or threatened breach. Agency further agrees that neither County nor any other person or entity shall be required to obtain, furnish or post any bond or similar instrument in connection with or as a condition to obtaining any remedy referred to in this Section 9, and Agency irrevocably waives any right it may have to require the obtaining, furnishing or posting of any such bond or similar instrument.

Section 9.3. Amendments, etc. No amendment, modification, termination or waiver of any provision of this Agreement or any other Loan Document, will be effective unless the same is in writing and signed by Agency and County. No notice to or demand on Agency in any case will entitle Agency to any other or further notice or demand in similar or other circumstances.

Section 9.4. Indemnity. Whether or not the transactions contemplated hereby shall be consummated, Agency shall, to the extent permitted by law, indemnify, defend and hold harmless County and its officers, directors, employees, counsel, agents and attorneys-in-fact (each, an “Indemnified Person”) from and against any and all liabilities, obligations, losses, damages, penalties, actions, judgments, suits, costs, charges, expenses or disbursements (including attorneys’ costs and expert witnesses’ fees), of any kind or nature whatsoever, that (a) arise from or relate in any way to the execution, delivery, enforcement, performance and administration of this Agreement and any other Loan Document, or the transactions contemplated hereby and thereby, and with respect to any investigation, litigation or proceeding (including any appellate proceeding) related to this Agreement or the Advances or the use of the proceeds thereof, whether or not any Indemnified Person is a party thereto, and/or (b) may be incurred by or asserted against such Indemnified Person in connection with or arising out of any pending or threatened investigation, litigation or proceeding, or any action taken by any Person, arising out of or related to any Property of Agency (all the foregoing, collectively, the “Indemnified Liabilities”); provided that Agency shall have no obligation hereunder to any Indemnified Person with respect to Indemnified Liabilities to the extent arising from the gross negligence or willful misconduct of such Indemnified Person.

The obligations of Agency in this Section 9.4 shall survive the payment and performance of all other Obligations. At the election of any Indemnified Person, Agency shall defend such Indemnified Person using legal counsel satisfactory to such Indemnified Person in such Agenda Item #7.8:

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Indemnified Person’s reasonable discretion, at the sole cost and expense of Agency. All amounts owing under this Section 9.4 shall be paid within thirty (30) days after demand.

Section 9.5. Survival of Representations. All representations and warranties made herein or in certificates given pursuant hereto will survive the execution and delivery of this Agreement and the other Loan Documents, and will continue in full force and effect with respect to the date as of which they were made as long as any credit is in use or available hereunder.

Section 9.6. Notices. Except as otherwise specified herein, all notices hereunder will be in writing (including by hand, post, courier, email or telecopy) and will be given to the relevant party at its address or email address set forth below, or such other address as such party may hereafter specify by notice to the other given by certified or registered mail, by Federal Express or DHL, or by other telecommunication device (including electronic mail) capable of creating a written record of such notice and its receipt. Notices hereunder will be addressed:

To Agency at:
_____________________
_____________________
_____________________
Attention: ___________________
Email: _________________
To County at:
_________________________
_________________________
_________________________
Attention: ___________________
Email: _________________
Each such notice, request or other communication will be effective (i) if given by email, when such email is transmitted to the email address specified in this Section and a confirmation of such email has been received by the sender, (ii) if given by mail, three (3) days after such communication is deposited in the mail, certified or registered with return receipt requested, addressed as aforesaid or (iii) if given by any other means, when delivered at the addresses specified in this Section 9.6.

Section 9.7. Headings. Section headings used in this Agreement are for convenience of reference only and are not a part of this Agreement for any other purpose.

Section 9.8. Severability of Provisions. Any provision of this Agreement which is prohibited or unenforceable in any jurisdiction will, as to such jurisdiction, be ineffective to the Agenda Item #7.8:

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extent of such prohibition or unenforceability without invalidating the remaining provisions hereof or affecting the validity or enforceability of such provision in any other jurisdiction.

Section 9.9. Counterparts. This Agreement may be executed in any number of counterparts, and by different parties hereto on separate counterparts, and all such counterparts taken together will be deemed to constitute one and the same instrument.

Section 9.10. Assignments, Binding Nature, Governing Law, Etc. This Agreement will be binding upon Agency and its permitted successors and assigns, and will inure to the benefit of County and the benefit of its permitted successors and assigns. This Agreement and the rights and duties of the parties hereto will be construed and determined in accordance with the internal laws of the State of California without regard to principles of conflicts of laws. This Agreement constitutes the entire understanding of the parties with respect to the subject matter hereof and any prior agreements, whether written or oral, with respect thereto are superseded hereby.

Agency may not assign its rights hereunder without the written consent of County. County may assign its rights hereunder without the consent of Agency, but only if after any such assignment County acts as the lead agent or administrative agent with respect to this Agreement.

Section 9.11. Submission to Jurisdiction; Waiver of Jury Trial. Agency hereby submits to the nonexclusive jurisdiction of the California State court sitting in the County of Sonoma for purposes of all legal proceedings arising out of or relating to this Agreement, the other Loan Documents or the transactions contemplated hereby or thereby. Agency irrevocably waives, to the fullest extent permitted by law, any objection which it may now or hereafter have to the laying of the venue of any such proceeding brought in such a court has been brought in an inconvenient forum. Agency hereby irrevocably waives any and all right to trial by jury in any legal proceeding arising out of or relating to any Loan Document or in the transactions contemplated thereby.

Section 9.12. Time is of the Essence. Time is of the essence in the performance and enforcement of this Agreement and the other Loan Documents.

Section 9.13. No Recourse Against Constituent Members of Agency. Agency is organized as a Joint Powers Authority in accordance with the Joint Exercise of Powers Act of the State of California (Government Code Section 6500, et seq.) pursuant to the Amended JPA Agreement and is a public entity separate from its constituent members. Agency shall be solely responsible for all debts, obligations and liabilities accruing and arising out of this Agreement and the Notes. County shall not make any claims, take any actions or assert any remedies against any of Agency’s constituent members in connection with any payment default by Agency under this Agreement or any other Loan Document.
[Signatures appear on following page.]
Agenda Item #7.8:

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Upon your acceptance hereof in the manner hereinafter set forth, this Agreement will constitute a contract between us for the uses and purposes hereinabove set forth.

Executed as of the first date written above.

SONOMA COUNTY WASTE MANAGEMENT AGENCY
By: _____________________________
Name: Leslie Lukacs
Its: Executive Director

COUNTY OF SONOMA
By: _____________________________
Name:

Its:

Agenda Item #7.8:

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EXHIBIT A
Definitions
“Accounts” means all rights to payment of a monetary obligation, whether or not earned by performance, (i) for property that has been or is to be sold, leased, licensed, assigned, or otherwise disposed of, (ii) for services rendered or to be rendered, (iii) for a secondary obligation incurred or to be incurred, or (iv) for energy provided or to be provided.
“Advance” is defined in Section 2.1.
“Agency” is defined in the introductory paragraph.
“Agreement” means this Credit Agreement, as the same may be amended, modified or restated from time to time in accordance with the terms hereof. “Amended JPA Agreement” means the Amended and Restated Joint Exercise of Power Agreement for the Sonoma County Waste Management Agency, as amended by the First Amendment to Amended and Restated Joint Exercise of Powers Agreement, effective as of ____________.
“Amortized Principal” means the sum of the following, as of the Revolving Credit Termination Date: (i) the total outstanding principal balance of all Advances and (ii) all accrued but unpaid interest thereon, as determined pursuant to Section 2.5(b). “Authorized Representative” means the Executive Director of Agency, or the Executive Director’s designee.
“Business Day” means any day other than a Saturday or Sunday or holiday recognized by the County of Sonoma.
“County” is defined in the introductory paragraph.
“Default” means any event or condition the occurrence of which would, with the passage of time or the giving of notice, or both, constitute an Event of Default. “Default Rate” means the rate of eight percent (8.0%) per annum. “Dollars and $” mean lawful money of the United States. “Event of Default” is defined in Section 8.1.

Agenda Item #7.8:

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“GAAP” means generally accepted accounting principles as established and interpreted by the Governmental Accounting Standards Board (GASB) and as applied by Agency.
“Governmental Authority” means the government of the United States or any other nation, or of any political subdivision thereof, whether state or local, and any agency, authority, instrumentality, regulatory body, court, central bank, or other entity exercising executive, legislative, judicial taxing, regulatory or administrative powers or functions of or pertaining to government.
“HHW Facility” is defined in Recital E of this Agreement. “Indebtedness for Borrowed Money” means, for any Person (without duplication), (i) all indebtedness created, assumed or incurred in any manner by such Person representing money borrowed (including by the issuance of debt securities), (ii) all indebtedness for the deferred purchase price of property or services (other than trade accounts payable arising in the ordinary course of business not more than 90 days past due), (iii) all indebtedness secured by any Lien upon Property of such Person, whether or not such Person has assumed or become liable for the payment of such indebtedness, and (iv) all obligations of such Person on or with respect to letters of credit, banker’s acceptances and other evidences of indebtedness representing extensions of credit whether or not representing obligations for borrowed money. “Indemnified Liabilities” is defined in Section 9.4.
“Indemnified Person” is defined in Section 9.4.
“Loan Documents” means this Agreement, the Note, and all other documents, certificates, instruments and agreements executed by Agency in connection with this Credit Agreement.
“Maturity Date” is defined in Section 2.5.
“Member Agencies” means the County of Sonoma, a political subdivision of the State of California and the Cities of Cloverdale, Cotati, Healdsburg, Petaluma, Rohnert Park, Santa Rosa, Sebastopol, Sonoma and Windsor, each a municipal corporation of the State of California.
“Note” is that certain Revolving Credit Promissory Note made, executed and delivered by Agency and payable to the order of County in the form (with appropriate insertions) attached hereto as Exhibit B.
“Obligations” means and includes all loans, advances, debts, liabilities and obligations of Agency to County, of every kind and description (whether or not evidenced by any note or instrument and whether or not for the payment of money), direct or indirect, absolute or contingent, due or to become due, now existing or hereafter owed by Agency to County, whether in connection with the Loan Documents or Agenda Item #7.8:

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otherwise, including without limitation all interest, fees, charges, expenses, attorneys’ fees and accountants’ fees chargeable to Agency or payable by Agency thereunder. “Payment Date” means, other than the Maturity Date, the first day of each quarter of the calendar year (i.e., January 1, April 1, July 1 and October 1). “Person” means an individual, partnership, corporation, company, limited liability company, association, trust, unincorporated organization or any other entity or organization, including a government or agency or political subdivision thereof. “Property” means any interest in any kind of property or asset, whether real, personal or mixed, or tangible or intangible.
“Related Parties” means, with respect to any Person, such Person’s affiliates and the partners, directors, officers, employees, agents, trustees, administrators, managers, advisors and representatives of such Person and of such Person’s affiliates. “Revenues” means the revenues of Agency, as determined in accordance with GAAP; but excluding (i) any unrealized gain or loss resulting from changes in the value of investment securities, (ii) any gains on the sale or other disposition of fixed or capital assets not in the ordinary course of business and (iii) earnings resulting from any reappraisal, revaluation or write-up of fixed or capital assets. “Revolving Credit” is defined in Section 2.1.
“Revolving Credit Commitment” means Sixteen Million Dollars ($16,000,000). “Revolving Credit Termination Date” is defined in Section 2.3. “Step-Up Repayment Schedule” means the written schedule of quarterly installment payments that will be due to County in accordance with this Agreement, as further described in Section 2.5(c).

Agenda Item #7.8:

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EXHIBIT B

REVOLVING CREDIT PROMISSORY NOTE
$16,000,000 ____________, 2027

FOR VALUE RECEIVED, SONOMA COUNTY WASTE MANAGEMENT
AGENCY, a public agency formed under the provisions of the Joint Exercise of Powers Act of the State of California, Government Code Section 6500 et seq. (“Agency”), promises to pay to the order of COUNTY OF SONOMA, a political subdivision of the State of California (“County”) the principal sum of Sixteen Million Dollars ($16,000,000), pursuant to the terms of that certain Credit Agreement (the “Credit Agreement”) dated as of ___________, 2026, between Agency and County, together with interest thereon as provided herein and therein. All payments under this Revolving Credit Promissory Note (this “Note”) shall be made to County at its address specified in the Credit Agreement, or at such other place as the holder of this Note may from time to time designate in writing, in accordance with the terms of this Note and the Credit Agreement. Capitalized terms used but not defined in this Note shall have the definitions provided in the Credit Agreement.

1. Payment Terms. Following the Revolving Credit Termination Date, Agency agrees to pay regular quarterly payments of outstanding principal and interest calculated in accordance with the Step-Up Repayment Schedule provided for in the Credit Agreement. Such payments shall be made on each Payment Date through the Maturity Date. Interest will accrue on the unpaid principal balance of this Note from the date of each Advance prior to the Maturity Date (whether by lapse of time, acceleration or otherwise) at the Applicable Rate and after the Maturity Date (whether by lapse of time, acceleration or otherwise), whether before or after judgment, at the Default Rate, until paid in full, all as provided in the Credit Agreement. Prior to the Revolving Credit Termination Date, Agency shall not be obligated to make any scheduled payments of principal or interest on this Note, but may at its option make voluntary prepayments of principal and interest as provided in the Credit Agreement.

2. Maturity Date. Within fifteen (15) days of the Revolving Credit Termination Date, County shall provide Agency with a written amortization schedule of the quarterly payments required for repayment of the Amortized Principal in accordance with the Credit Agreement, which amortization schedule shall be subsequently signed by an authorized representative of Agency and County, and kept on file with this Note. The Maturity Date shall be determined as set forth in Section 2.5 of the Credit Agreement.

3. Default and Acceleration. Upon the occurrence of any Event of Default described in Section 8.1 of the Credit Agreement, County or any permitted holder of this Note may exercise any or all of the rights and remedies set forth therein, including the exercise of County’s option to accelerate this Note and declare all Advances and all indebtedness under this Note then outstanding to be immediately due and payable, with or without notice to Agency, as applicable.

4. Miscellaneous. This Note and the holder hereof are entitled to all of the rights benefits provided for in the Credit Agreement. All of the terms, covenants and conditions Agenda Item #7.8:

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contained in the Credit Agreement are hereby made part of this Note to the same extent and with the same force as if they were fully set forth herein. In the event of a conflict or inconsistency between the terms of this Note and the Credit Agreement, the terms and provisions of the Credit Agreement shall control.

5. This Note may not be modified, amended, waived, extended, changed, discharged or terminated orally or by any act or failure to act on the part of Agency or County, but only by an agreement in writing signed by the party against whom enforcement of any modification, amendment, waiver, extension, change, discharge or termination is sought.

6. This Note will be construed in accordance with, and governed by, the laws of the State of California.

7. Agency promises to pay all costs and expenses (including reasonable attorneys’ fees and expert witnesses’ fees) suffered or incurred by County or subsequent holder of this Note in the collection of this Note or the enforcement County’s rights and remedies under the Credit Agreement.

8. Agency hereby waives presentment for payment and demand. If any part of this Note cannot be enforced, this fact will not affect the rest of the Note. County may delay or forego enforcing any of its rights or remedies under this Note without losing them. Agency and any other person who signs, guarantees or endorses this Note, to the extent allowed by law, waive any applicable statute of limitations, presentment, demand for payment, and notice of dishonor. Upon any change in the terms of this Note, and unless otherwise expressly stated in writing, no party who signs this Note, whether as maker, guarantor, accommodation maker or endorser, shall be released from liability. All such parties agree that County may renew or extend (repeatedly and for any length of time) the obligations evidenced by this Note or release any party or guarantor or collateral, or impair, fail to realize upon or perfect County’s security interest in the collateral, if any; and take any other action deemed necessary by County without the consent of or notice to anyone. All such parties also agree that County may modify the terms of this Note without the consent of or notice to anyone other than the party with whom the modification is made.

9. Prior to signing this Note, Agency read and understood all the provisions of this Note and the Credit Agreement. Agency agrees to the terms of this Note and the Credit Agreement. Agency acknowledges receipt of complete copies of this Note and the Credit Agreement.

SONOMA COUNTY WASTE MANAGEMENT AGENCY
By:

Name:

Its:

Agenda Item #7.8:

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EXHIBIT C

REQUEST FOR ADVANCE
$_________________ REVOLVING CREDIT
SONOMA COUNTY WASTE MANAGEMENT AGENCY (“AGENCY”) HEREBY REQUESTS AN ADVANCE UNDER AGENCY’S REVOLVING CREDIT IN ACCORDANCE WITH THE CREDIT AGREEMENT DATED AS OF _________________, 202_, BETWEEN AGENCY AND COUNTY OF SONOMA (“COUNTY”).

DATE OF REQUEST: __________________________
AMOUNT OF REQUESTED ADVANCE: $____________________________________ PURPOSE OF ADVANCE:
___ - THIS ADVANCE WILL BE USED TO FUND ____________________________. ____ - ATTACHED IS THE INVOICE(S) OR AGREEMENT(S) FOR WHICH SUCH ADVANCE WILL BE USED.

AGENCY CERTIFICATION:

AGENCY HEREBY CERTIFIES THAT:
(I) AFTER MAKING THE ADVANCE REQUESTED ON THE ADVANCE DATE ABOVE, THE SUM

OF ALL OUTSTANDING ADVANCES WILL NOT EXCEED THE REVOLVING CREDIT COMMITMENT THEN IN EFFECT;
(II) THE REPRESENTATIONS AND WARRANTIES CONTAINED IN THE CREDIT AGREEMENT ARE

TRUE AND CORRECT IN ALL MATERIAL RESPECTS ON AND AS OF SUCH ADVANCE DATE

TO THE SAME EXTENT AS THOUGH MADE ON AND AS OF SUCH DATE, EXCEPT TO THE

EXTENT SUCH REPRESENTATIONS AND WARRANTIES SPECIFICALLY RELATE TO AN

EARLIER DATE, IN WHICH CASE SUCH REPRESENTATIONS AND WARRANTIES ARE TRUE

AND CORRECT IN ALL MATERIAL RESPECTS ON AND AS OF SUCH EARLIER DATE; PROVIDED THAT, IN EACH CASE, SUCH MATERIALITY QUALIFIER SHALL NOT BE

APPLICABLE TO ANY REPRESENTATIONS AND WARRANTIES THAT ALREADY ARE QUALIFIED OR MODIFIED BY MATERIALITY IN THE TEXT THEREOF; AND Agenda Item #7.8:

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(III) NO EVENT HAS OCCURRED AND IS CONTINUING OR WOULD RESULT FROM THE

CONSUMMATION OF THE BORROWING CONTEMPLATED HEREBY THAT WOULD CONSTITUTE AN EVENT OF DEFAULT OR A DEFAULT.
(IV) THIS ADVANCE IS BEING USED FOR THE PURPOSE INTENDED AS PROVIDED IN THE CREDIT

AGREEMENT AND NO PORTION OF THIS ADVANCE IS BEING USED TO FUND OPERATING LOSSES.
(V) THE EXPENSES FOR WHICH THIS ADVANCE IS BEING REQUESTED HAVE ALREADY BEEN INCURRED BY THE AGENCY OR WILL BE INCURRED WITHIN 90 DAYS OF THE DATE OF THIS REQUEST FOR ADVANCE.

SONOMA COUNTY WASTE MANAGEMENT AGENCY
BY:

NAME: LESLIE LUKACS
ITS: EXECUTIVE DIRECTOR
Agenda Item #7.8:

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Agenda Item #7.8:

2300 County Center Drive, Suite B 100, Santa Rosa, California 95403 Phone: 707.565.3579 Visit our website at www.zerowastesonoma.gov Agenda Item #: 7
Staff Contact: Walsh/Lukacs
Agenda Date: 8/15/2024
Approved By: LL
ITEM: Consideration of Proposed First Amendment to Amended and Restated Joint Exercise of Powers Agreement
I. RECOMMENDED ACTION / ALTERNATIVES TO RECOMMENDATION
That the Board direct Agency staff to request that the governing boards of the member agencies of the Sonoma County Waste Management Agency approve the First Amendment to the Amended and Restated Joint Exercise of Powers Agreement for the Sonoma County Waste Management Agency.

II. BACKGROUND
On March 1, 2017, the cities located in Sonoma County and the County of Sonoma entered into an Amended and Restated Joint Exercise of Powers Agreement for the Sonoma County Waste Management Agency (the “JPA Agreement”). The JPA Agreement governs the operations of the Sonoma County Waste Management Agency, also known as Zero Waste Sonoma. The JPA Agreement was unanimously approved by the governing boards of the member agencies, and any amendments to the JPA Agreement must similarly be amended by unanimous approval of the governing boards of the member agencies.

III. DISCUSSION
Recently, the Agency acquired property located at 5885 Pruitt Avenue in Windsor, and hopes to develop a household hazardous waste collection facility and potentially offices for staff and administrative functions (“HHW Facility”) at that location. The Agency would need to secure financing to develop an HHW Facility, and Agency staff has been evaluating potential financing sources for such a project. As part of this process, Agency staff has requested that the County of Sonoma (the “County”) consider providing the Agency with a line of credit to help fund the cost of development of the HHW Facility. County Public Infrastructure staff has expressed a willingness to discuss this request with the Board of Supervisors, in light of the regional benefits of development of the contemplated HHW Facility in the northern part of the County.

The State Joint Exercise of Powers Act provides that member agencies of a joint powers authority (such as the County, in this instance), are allowed to make “advances” to a JPA in furtherance of the purposes set forth in the joint powers agreement, with the advances repaid according to the terms of the joint powers agreement. (Gov’t Code section 6504.) While the JPA Agreement does allow generally that the Agency may incur debts, liabilities and obligations (See JPA Agreement, Section 3(b)(vi)), it does not expressly provide that the member agencies may make loans or advances to the Agency, as allowed by Gov’t Code section 6504. In order to make clear that the Agency is authorized to borrow money from the County for the development of the HHW Facility, and that the County is authorized to make the contemplated Agenda Item #7.8:

2300 County Center Drive, Suite B 100, Santa Rosa, California 95403 Phone: 707.565.3579 Visit our website at www.zerowastesonoma.gov loan to the Agency, Agency staff has prepared a proposed First Amendment to the JPA Agreement to expressly authorize contributions, payments, or advances from the member agencies to the Agency, with any advances to be repaid pursuant to terms set forth in a written agreement between the Agency and the member agency making such an advance. If approved, this First Amendment would expressly allow for the contemplated line of credit to be made from the County to the Agency.

In order to take effect, the proposed First Amendment must be unanimously approved by the governing boards of the member agencies. Agency staff recommends that the Agency Board direct staff to reach out to appropriate staff for each member agency, and request that the proposed amendment be placed on the agenda for consideration by the governing bodies of each member agency.

IV. FUNDING IMPACT
The proposed amendment will not have any funding impact to the Agency. In the event that the amendment is approved by all member agencies the Agency and County are able to agree to terms of a potential line of credit, the proposed agreement will come to the Board at a later date for its consideration.

V. ATTACHMENTS
First Amendment to JPA Agreement
Agenda Item #7.8:

City of Sonoma
Agenda Item Summary
Meeting: City Council - 07 Oct 2026
Department
Parks & Recreation Department
Staff Contact
Dave Jahns, Parks & Recreation Director
Agenda Item Title
Adopt a Resolution authorizing the City Manager to execute a contract with Vista Landscape to complete a Plaza Park landscaping improvement project proposed and funded by the Valley of the Moon Garden Club, subject to all applicable City contracting, funding, insurance, and other requirements.

Summary
Background
In early 2026, Valley of the Moon Garden Club (VOMGC) approached the City with a concept to make improvements to existing landscape areas in Plaza Park. The proposed improvements are located within the City Hall rose planter, the formal rose garden, and the landscape beds surrounding the Carnegie Building. The project would replace aging or underperforming plant material, improve and replace irrigation, refresh planting areas, and enhance the appearance and long-term condition of the landscape. The proposal was developed in coordination with VOMGC members and landscape designer, Laura Bassett, who completed the design pro bono in her role as a club member. The Parks, Recreation, and Open Space Commission reviewed the proposal on March 11, 2026, and supported continued coordination between VOMGC and City staff.

VOMGC has secured funding to complete these improvements, with no direct impact to the City's current operating budget. While ongoing maintenance and oversight will be needed to maintain the upgraded areas, the upgrades to the planting palette and automated irrigation should minimize staff's current level of effort in certain areas. Additionally, VOMGC has offered volunteer support to help maintain the enhanced spaces and has a positive track record in providing volunteer support as demonstrated with the rejuvenation of the formal rose garden area in the Plaza over the last several years.

Staff is seeking City Council approval for this public improvement project, which will occur on City Property, even though funding is being provided by a third party-donor.

Discussion
Staff has had continued discussions with VOMGC and has progressed to a defined improvement project, with accompanying plan specifications, and contractor price proposals.

The proposed work falls within existing landscape areas and is intended to improve the condition and appearance of the Plaza landscape without changing the use, configuration, and historic nature of the park. The landscape concept was developed with consideration for the overall character of the site, proposes to retain healthy existing plants where appropriate, and accentuate the existing features and facilities of the park. The City recently completed a Historic Landscape Survey, which assessed the contributing and historically significant features throughout Plaza Park. Staff has compared the results of that survey with the proposal and confirmed the project will be in accordance with the survey. Additionally, staff will coordinate Agenda Item #7.9:

with the Sonoma Valley Fire Department to confirm planting is in compliance with anticipated Zone 0 requirements, as stipulated by the State Board of Forestry & Fire Protection.

The proposed project aligns with City Council goals by exploring public private partnerships to reduce impact on the general fund, while making environmental and operational efficiency improvements. A more detailed overview of the proposed improvements are provided below:

City Hall Rose Planter
· Remove existing roses, irrigation components, and mulch. · Prepare planting areas and provide soil amendment/compost. · Install 60 five-gallon David Austin 'Golden Celebration' roses in the approved layout. · Replace the designated irrigation controller and install new drip irrigation. · Install specified mulch.

Formal Rose Garden
· Install approximately 200 linear feet of steel edging. · Investigate and verify existing irrigation pressure, flow, and connections. · Install new inline, automated drip irrigation and associated components (currently being hand-watered).
· Install specified mulch.
· Complete planting improvements identified in the approved planting plan.

Carnegie Library Landscape
· Remove designated landscape material and protect existing plants that will remain. · Prepare planting areas and provide soil amendment/compost. · Install the approved plant palette and associated planting improvements. · Install new drip irrigation downstream of existing valves/nodes. · Install specified arbor mulch.

VOMGC has proposed utilizing Vista Landscape as the contractor to complete the work, who have provided a cost proposal to complete the work for a total of $74,919. The direct cost of the project will be funded by the Valley of the Moon Garden Club, who will serve as advisors and provide landscape design expertise to the project. Pursuant to the Uniform Public Construction Cost Accounting Act (UPCCAA), public projects with a total cost of $75,000 or less may be awarded through a negotiated contract without competitive bidding. (SMC §

3.04.080(A).) Since the proposed contract with Vista Landscape is $74,919, the City may negotiate directly with and contract with the contractor proposed by VOMGC and selected by the City, subject to applicable City contracting requirements.

Since the project is taking place on City property, the City will serve as project manager, retaining ownership and control of the affected property, and will administer the construction contract. The construction documents require adherence to the approved planting plan and written approval for substitutions affecting appearance, performance, water use, layout, compatibility, or design intent. The following provisions will be in place throughout completion of the project:
 Final construction documents and contract must be approved by the Parks & Recreation Director before work begins.
 Existing utilities and irrigation will be field verified before excavation or modification.  Required inspections will be completed during construction.  Any proposed changes to the project scope, cost and/or delivery require City approval.

Agenda Item #7.9:

The proposal includes a 90-day plant establishment/landscape maintenance period and a oneyear plant warranty/replacement obligation between VOMGC and the contractor. VOMGC has also proposed ongoing volunteer stewardship. Long-term volunteer maintenance responsibility will be coordinated by and through the City's Parks and Recreation staff.

Once the final schedule and pre-construction meetings are complete, a notice to proceed will be issued by the City to the contractor, with the goal of completing most, or all, of the project this fall. If there are project delays or specific plant materials that cannot be sourced, the project will be phased with the second phase most likely being completed in spring of 2027.

Community use of the Plaza will be taken into account when scheduling the work and any potential impacts.

Recommended Council Action
Adopt the resolution, authorizing the City Manager to execute a contract with Vista Landscape to complete a Plaza Park landscaping improvement project proposed and funded by Valley of the Moon Garden Club, subject to completion of all applicable City contracting, funding, insurance, and other requirements.

Alternative Actions
1) Authorize execution of the contract with modifications, and direct staff to adjust accompanying document and schedule accordingly;
2) Do not authorize the project to proceed at this time. Either directs staff to return with additional information or discontinue the proposal.

Financial Impact
The proposed construction amount is not to exceed $74,919. VOMGC has proposed to fund the project, and no direct City capital appropriation is requested. The City will incur staff time for contract administration, project coordination, inspection, and acceptance. Ongoing City maintenance will be absorbed into parks maintenance operations with volunteer support provided by VOMGC.

Environmental Review Status
Environmental Impact Report
Negative Declaration
Exempt
Not Applicable
Approved/Certified
No Action Required
Action Requested
Attachments
Resolution VOMGC Landscape Improvements
Contract for Minor Public Works Vista Landscape
VOMGC-Plaza Concept
Plaza Construction (8.30.26)
Agenda Item #7.9:

City of Sonoma
RESOLUTION # ___-2026

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SONOMA

AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH VISTA LANDSCAPE

TO COMPLETE THE LANDSCAPE IMPROVEMENT PROJECT PROPOSED BY VALLEY OF

THE MOON GARDEN CLUB
WHEREAS, the Valley of the Moon Garden Club ("VOMGC") has provided a proposal and funding support to make improvements to existing landscape areas in Plaza Park, including the City Hall rose planter, the formal rose garden, and the landscape beds surrounding the Carnegie Building; and
WHEREAS, the proposed improvements are intended to replace aging or underperforming plant material, improve and replace irrigation, refresh planting areas, and enhance the appearance and long-term condition of the Plaza landscape, with consideration given to the historic character of the Plaza; and
WHEREAS, the Parks, Recreation, and Open Space Commission reviewed the project concept on March 11, 2026, and recommended the project move forward for staff and City Council consideration; and
WHEREAS, VOMGC has proposed to fund the construction work in full, with no direct City capital appropriation requested as part of this action; and
WHEREAS, Vista Landscape has provided a proposal to complete the project for a total amount not to exceed $74,919; and
WHEREAS, due to the project being located on City property, City Council authorization is sought before executing a contractual agreement for the project, notwithstanding the funding proposed by VOMGC; and
WHEREAS, the City Council has reviewed the accompanying staff report and supporting project materials and desires to authorize the project and execution of the construction contract, subject to the conditions set forth herein;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Sonoma as follows:

SECTION 1. Project Authorization. The City Council hereby authorizes the Plaza Park Landscape Improvement Project on City property, substantially as described in the October 7, 2026, City Council agenda Item and supporting project documents.

SECTION 2. Contract Authorization. The City Manager, or designee, is authorized to execute the City's Contract for Minor Public Works Projects with Vista Landscape for completion of the project in an amount not to exceed $74,919, subject to completion of all required contract documents including required insurance, performance and payment bonds, contractor licensing and registration, prevailing wage and other public works requirements, and any other documentation or approvals required by the City SECTION 3. Funding. The City Council acknowledges that VOMGC has proposed to provide funding for the construction work. No City capital appropriation is authorized by this Agenda Item #7.9:

Resolution. Any funding arrangement involving VOMGC shall be documented and administered in a manner acceptable to the City.

SECTION 5. City Property and Project Administration. The City shall retain ownership and control of the affected City property. The City shall administer the construction contract and retain final authority over notices to proceed, construction, inspection, acceptance, access, safety, protection of City property, and any work performed under the project.

SECTION 6. Authority to Execute Related Documents. The City Manager, or designee, is authorized to execute such project-related documents as are reasonably necessary to implement this Resolution and the authorized contract, provided that such documents do not materially increase the authorized contract amount or materially alter the project scope without further City authorization.

SECTION 7. Effective Date. This Resolution shall take effect immediately upon adoption.

PASSED AND ADOPTED by the City Council of the City of Sonoma, on October 7, 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_________________________________
Ron Wellander, Mayor
ATTEST:
_________________________________
Rebekah Barr, City Clerk
Agenda Item #7.9:

1 CONTRACT FOR MINOR PUBLIC WORKS PROJECTS
This Contract for Minor Public Works Projects for Plaza Park Landscape Improvements by and between the City of Sonoma, a California municipal corporation (hereinafter “City”) and Alnus, Inc. dba Vista Landscape (hereinafter "Contractor") is effective on the Effective Date identified on the signature page.

1. In consideration of the City’s obligations set forth herein, the Contractor shall furnish the tools, equipment, labor and material necessary to perform as set forth in Exhibit A and complete in a good and workmanlike manner, replacement of City’s existing water meters. The Contractor shall perform the Work in accordance with the terms of this Agreement (including Exhibit A, attached hereto and incorporated herein by reference), and at the compensation rates and charges set forth on Exhibit A, attached hereto and incorporated herein by reference. Exhibit A consists of the Contractor’s original proposal and supplemental proposal and scope of work details, which are made a part of and together herewith constitute the contract.

2. The total sum of this Contract shall not exceed Seventy-Four Thousand Nine Hundred and Nineteen ($ 74,919.00) Dollars. It is understood and agreed that in accordance with California Public Contract Code §22300, the Contractor will be allowed to substitute securities for money withheld by City to insure performance under this Contract. In accordance with Public Contract Code §20104.50, City shall promptly review payment requests and if not suitable for payment, City shall no later than seven (7) days after receipt return the same with an explanation as to why the payment request is not possible. City shall make progress payments within thirty (30) days after receipt of an undisputed and properly executed request. Failure to comply with the time requirements shall subject City to certain interest charges.

3. The following shall govern the responsibilities and indemnification by Contractor:

A. City and each of its officers, employees, and agents including, shall not be liable or accountable in any manner for loss or damage that may happen to any part of the Work; loss or damage to materials or other things used or employed in performing the Work; injury, sickness, disease, emotional injury, or death of any person; or damage to property resulting from any cause whatsoever except their negligence, willful misconduct or active negligence, attributable to performance or character of the Work, and Contractor releases all of the foregoing persons and entities from any and all such claims.

B. To the furthest extent permitted by law (including without limitation California Civil Code Section 2782), Contractor shall assume defense of, release, and indemnify and hold harmless, City and each of its officers, employees, and agents (excluding agents who are design professionals), from claims, suits, actions, losses and liability of every kind, nature and description, including but not limited to claims, etc., and fines of regulatory agencies or relating to claims, etc., for copyright and/or infringement patent, and attorney’s fees and Contractor’s fees, directly or indirectly, from any cause whatsoever, directly or indirectly, arising out of, connected with, or resulting from performance of the Work, failure to perform the Work, or condition of the Work which is caused in whole or in part by any negligent act or omission of Contractor, Subcontractors, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, regardless of whether it is caused in part by the negligence of City or by any person or entity required to be indemnified hereunder.

C. Approval or purchase of any insurance contracts or policies shall in no way relieve from liability nor limit the liability of Contractor, its Subcontractors of any tier, or the officers or agents of any of them.

D. To the furthest extent permitted by law (including, without limitation, Civil Code Section 2782), the indemnities, releases of liability and limitations of liability, claims, procedures, and limitations of remedy expressed throughout Contract Documents shall apply even in the event of breach of contract, negligence (active or passive), fault or strict liability of the party(ies) indemnified, released, or limited inliability, and shall survive the termination, rescission, breach, abandonment, or completion of the Work or the terms of the Contract Documents.

E. The Contractor’s obligation to defend and indemnify shall not be excused because of the Contractor’s inability to evaluate liability or because the Contractor evaluates liability and determines that the Contractor is not liable to the claimant. The Contractor will respond within 30 days to the tender of any claim for defense and indemnity by the City, unless this time has been extended by the City If the Contractor fails to accept or reject a tender of defense and indemnity within 30 days, in addition to any other remedy authorized Agenda Item #7.9:

2 by law, so much of the money due the Contractor under and by virtue of the contract as shall reasonably be considered necessary by the City, may be retained by the City until disposition has been made of the claim or suit for damages or until the Contractor accepts or rejects the tender of defense, whichever occurs first.

F. The indemnities in the Contract Documents shall not apply to any indemnified party to the extent of its negligence or willful misconduct; nor shall they apply to City or other indemnified party to the extent of its active negligence.

4. This Contract shall not be assigned without the written approval of the City.

5. The Contractor shall have full care, custody and control of the project to completion and shall maintain the same in a safe and tidy condition. The Contractor shall at all times maintain proper facilities and provide safe access for inspection by City to all parts of the Work, and to the shops wherein the Work is in preparation. Where the specifications require Work to be specially tested or approved, it shall not be tested or covered up without timely notice to the City, or its representative, of its readiness for inspection, and without the approval thereof or consent thereto by the latter. Should any Work be covered up without such notice, approval or consent, it must, if required by the City, or its representative, be uncovered for examination at the Contractor's expense.

6. The Contractor shall assume sole and complete responsibility for job site conditions for the duration of the project including, but not limited to, the safety and health conditions on the Work site. This requirement shall apply continuously and shall not be limited to normal working hours. Contractor shall comply with all applicable provisions of law including the standards, rules, regulations and orders established by the California Division of Industrial Safety. Contractor shall furnish and use safety devices and safeguards and shall adopt and use practices, means, methods, operations, and processes which are reasonably adequate to render the Work site safe and healthful. Contractor shall take all steps necessary to ensure that any hazardous condition is corrected promptly either by the Contractor or by assigning such responsibility to the appropriate subcontractor and ensuring that the corrections are completed. The City, design engineer, construction manager and the officers, agents or employees, shall not have control over or charge of or responsibility for construction or safety means, methods, techniques, procedures, as these are solely the responsibility of Contractor.

7. Should the City at any time during the progress of the Work request any alterations, deviations, additions or omissions from said Contract, specifications or plans, it shall be at liberty to do so, and the same shall in no way affect or make void the Contract, but will be added to or deducted from the amount of said contract price, as the case may be, by fair and reasonable valuation. The value of any such extra work or change shall be determined in one or more of the followingways:

A. By estimate and acceptance of a lumpsum.

B. By unit price named in the contract or subsequently agreed upon.

C. By cost and percentage or by cost and a fixed fee.

8. Contractor shall obtain insurance acceptable to the City in a company or companies acceptable to the City. The required documentation of such insurance shall be furnished to the City at the time Contractor returns the executed contract. The Contractor shall not commence Work nor shall allow its employees or agents or anyone to commence Work until all insurance and properly executed endorsements required hereunder have been submitted and approved. The Contractor shall take out and maintain at all times during the life of this Contract, the following policies of insurance with insurers (if other than the State Compensation Fund) with a current A.M. Best's rating of no less than A:VII, or its equivalent, against injury/death to persons or damage to property which may arise from or in connection with the performance hereunder by Contractor, its employees, agents and subcontractors:

A. Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.

B. Comprehensive or Commercial General Liability Insurance at least as broad as Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001), in an amount of $2,000,000 per occurrence. If Work involves explosives, underground or collapse risks, XCU must be included. If a general aggregate limit is used, either the general Agenda Item #7.9:

3 aggregate limit shall apply separately to this project or the general aggregate shall be twice the required occurrence limit.

C. Automobile Liability, with coverage at least as broad as Insurance Services Office form number CA 0001 0692, Code 1, (any auto), in an amount of $1,000,000 per accident. Said policy shall contain or be endorsed with the provision that coverage shall not be canceled without 30 days prior written notice (10 days for non-payment of premium) to City by mail.

D. Prior to City's execution of Contract, Contractor shall provide properly executed Certificates of Insurance and Endorsements evidencing the insurance required herein, on an Acord 25.

E. The Entity, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability caused by the work or operations performed by or on behalf of the Contractorincluding materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired, or borrowed by or on behalf of the Contractor. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance at least as broad as one of the following ISO ongoing operations Forms: CG 20 10 or CG 20 26 or CG 20 33 (not allowed from subcontractors), or CG 20 38; and one of the following ISO completed operations Forms: CG 20 37, 2039 (not allowed from subcontractors), or CG 20 40 F. For any claims related to this contract, the Contractor’s insurance coverage shall be primary coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.

G. Contractor shall provide immediate written notice if (1) any of the required insurance policies is terminated; In the event of any cancellation in coverage or limits of any insurance, Contractor shall forthwith obtain and submit proof of substitute insurance.

H. Contractor hereby agrees to waive rights of subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the Entity has received a waiver of subrogation endorsement from the insurer. However, the Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the Entity for all work performed by the Contractor, its employees, agents and subcontractors.

I. Self-insured retentions must be declared to and approved by the City. The City may require the Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.

J. Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that Entity is an additionalinsured on insurance required from subcontractors. For CGL coverage subcontractors shall provide coverage with a form at least as broad as CG 20 38 04 13.

K. Contractor shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. However, failure toobtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. In the event of a claim that gives rise to the Contractor’s insurance, The City Agenda Item #7.9:

4 reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

L. City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

M. Contractor and any subcontractor(s) shall name the State of California, its officers, agents and employees as additional insured.

Ifthecontractor maintains higher limits than the minimums shown above for all policies required by thisAgreement, the Entity requires and shall be entitled to the higher limits maintained by the contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the Entity.

9. The term of this Agreement shall commence at 12:00 a.m. on October 8, 2026 (the “Commencement Date”) and shall expire at 11:59 p.m. on April 30, 2027 (the “Termination Date”) unless extended by written agreement of the parties or terminated earlier. Contractor may request extensions of time to perform the services required hereunder. Such extensions shall be effective if authorized in advance by City in writing and incorporated in written amendments to this agreement.

10. The Contract shall be construed and interpreted according to California law; any action to enforce the terms of this Contract or for the breach thereof shall be brought and tried in the County of Sonoma.

11. Should the Contractor fail to complete this Contract with the time fixed for completion, due allowance being made for unavoidable delays, it shall become liable to City in the amount of $100 in Liquidated Damages per calendar day for each day said Work remains incomplete beyond the time for completion. If it appears to the Contractor that it will not complete the Work in the time agreed, it shall make written application to City at least ten (10) calendar days prior to expiration of the time for completion, stating the reasons why and the amount of extension it believes should be granted. The City may then, with discretion, grant, or deny such extension. Any money due or to become due to Contractor may be retained to cover the liquidated damages, and should such money not be sufficient to cover such damages, the City shall have the right to recover the balance from Contractor or its Sureties.

12. Contractor warrants to City that all materials and equipment furnished under this Contract will be new unless otherwise specified and that all Work will be of good quality free from faults and defects and in conformance with the contract documents. Neither final payment nor use or occupancy of the Work performed by the Contractor shall constitute an acceptance of Work not done in accordance with the Contract or relieve Contractor of liability in respect to any express warranties or responsibilities for faulty workmanship. Contractor shall remedy any defects in the Work and pay for any damage resulting from faulty workmanship which shall appear within the period of one (1) year from the date of final payment by the City for the Work. City will give notice of observed defects with reasonable promptness. All materials are covered by the manufacturer’s warranty only. With respect to the materials furnished hereunder, Contractor hereby disclaims all expressed or implied warranties, whether implied by operation of law of otherwise, including, without limitation, all implied warranties of merchantability and fitness or fitness for a particular purpose.

13. By execution of this Contract, Contractor warrants that it has carefully examined the site of the Work contemplated and any plans and specifications and contract documents pertaining to the Work and has satisfied itself of all local conditions affecting the Work and delivery of materials; City specifically disclaims any warranties for information provided to Contractor. It is the obligation of Contractor to notify City of any and all ambiguities, conflicts, etc., in and among such plans, specifications and/or documents.

14. Contractor shall give its personal attention to the fulfillment of the Contract and shall keep the Work under its control at all times. No subcontractor will be recognized as such, and all persons engaged in the Work will be considered as employees of Contractor, and it will be held responsible for the Work which shall be subject to the provisions of the Contract and specifications, if any.

15. Whenever, in the opinion of the City, the Contractor is neglecting the Work or is not prosecuting the same with diligence or is not fulfilling the provisions of the Contract and specifications, the Work, wholly or in part, may be suspended by written order of the City. If the Contractor, within five (5) days after the date of receipt of such a written order, does not agree to provide the required remedies for such deficiencies, the City may declare this Contract terminated and itself proceed to complete theWork herein specified or engage others to do the same.

The cost of such Work and necessary materials shall be charged against the Contractor and be deducted from Agenda Item #7.9:

5 next or subsequent estimate payment for same. If payments to Contractor are not sufficient to cover the charges, the balance may be recovered from the Contractor or its Sureties. If City declares the Contract terminated pursuant to this paragraph and the amount of any such charges is less than the amount which would have been due to Contractor upon completion of the Work by it, the difference shall be paid it by City; should the amount of said charges exceed the latter, the difference shall be paid by Contractor to City.

16. Inthe event City declares this Contractterminated pursuant to the previous paragraph, Contractor shall discontinue Work, and City reserves the further right to take possession of and use any materials or equipment of any nature whatsoever belonging to or used by the Contractor on the Work. All expenses charged under this paragraph shall be deducted and paid by City out of any monies due Contractor under the Contract, and in such accounting City shall not be held to obtain the lowest figure for completing the Contract, but all sums actually paid therefore shall be charged to the Contractor.

17. Contractor shall procure all permits and licenses, including, but not limited to, a City of Sonoma business license, pay all charges and fees and give all notices necessary and incident to the lawful prosecution of the Work and comply with all conditions of any permit, license or authorization allowed. Contractor shall ensure that each subcontractor has all required permits and licenses (including, but not limited to, a City of Sonoma business license), given all required notices and complies with all conditions of any permit, license or authority.

18. Pursuant to Public Contract Code Section 7103.5, Contractor assigns to City all rights, title and interest in and to all causes of action it may have under Section 4 of the Clayton Act or under the Cartwright Act arising from purchases of goods, services or materials for this Contract. This assignment shall be made and effective at final payment without further acknowledgment by the parties.

19. Contractor shall not be entitled to the payment of any additional compensation for any act, or failure to act, by the City, including failure or refusal to issue a change order, or for the happening of any event, thing, occurrence, or other cause, unless he/she shall have given the City due written notice of potential claim.

The written notice of potential claim shall set forth the reasons for which the Contractor believes additional compensation will or may be due, the nature of the costs involved, and insofar as possible, the amount of the potential claim. The said notice as above required must have been given to the City prior to the time that the Contractor shall have performed the Work giving rise to the potential claim for additional compensation if based on an act, or failure to act, by the City, or in all other cases within fifteen (15) days after the happening of the event, thing, occurrence, or other cause giving rise to the potential claim.

20. In the event the Work requires Contractor to dig trenches or other excavations deeper than four (4) feet below the surface, Contractor shall promptly, and before the following conditions are disturbed, notify the public entity, in writing, of any:

A. Material that the Contractor believes may be material that is hazardous waste, as defined in §25117 of the Health & Safety Code, that is required to be removed to a Class I, Class II, or Class III disposal site in accordance with provisions of existinglaw.

B. Subsurface or latent physical conditions at the site differing from those indicated.

C. Unknown physical conditions at the site of any unusual nature, different materially from those ordinarily encountered and generally recognized as inherent in Work of the character provided for in this Contract.

D. City shall promptly investigate the conditions, and if it finds that the conditions do materially so differ, or do involve hazardous waste, and cause a decrease or increase in Contractor's cost of, or the time required for, performance of any part of the Work shall issue a change order under the procedures described in this Contract.

In the event that a dispute arises between City and Contractor, whether the conditions materially differ or involve hazardous waste, or cause a decrease or increase in Contractor's cost of, or time required for, performance of any part of the Work, Contractor shall not be excused from any scheduled completion date provided for by the contract but shall proceed with all Work to be performed under this Contract. Contractor shall retain any and all rights provided either by contract or by law which pertain to the resolution of disputes and protests between the contracting parties.

Agenda Item #7.9:

6 21. Contractor shall comply with all applicable provisions of federal, state and local law including, but not limited to, the following requirements of the California Labor Code:

A. City has obtained from the Director of the State Department of Industrial Relations the general prevailing rate of wages and employer payments for health and welfare, vacation, pension and similar purposes in the county in which said work is to be performed for each craft and type of workman or mechanic needed to execute this Contract. These prevailing rates are on file in the City's office and will be made available to any interested party upon request. The Contractor shall post a copy of said prevailing rates at the job site.

Pursuant to Sections 1770, et seq., the Contractor and all subcontractors under him shall pay not less than the prevailing wage rate. The Contractor shall forfeit to the City, as a penalty, Fifty Dollars ($50.00) for each laborer, workman, or mechanic employed for each calendar day or portion thereof, such laborer, workman or mechanic employed for each calendar day or portion thereof, such laborer, workman, or mechanic who is paid less than the prevailing wage rate for any Work done under this Contract by him, or by any subcontractor under him.

B. Pursuant to Sections 1810, et seq., eight (8) hours of labor shall constitute a legal day's work upon all Work done hereunder, and it is expressly stipulated that no workman employed at any time by the Contractor, or by any subcontractor or subcontractors under this Contract, upon the Work or upon any part of the Work contemplated by this Contract, shall be required or permitted to work thereon more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week, except as provided in Section 1815; all the provisions whereof are deemed to be incorporated herein, and it is further expressly stipulated that for each and every violation of said last named stipulation, said Contractor shall forfeit, as a penalty to the City, Twenty-five Dollars ($25.00) for each workman employed in the execution of this Contract, or by any subcontractor under this Contract, for each calendar day during which said workman is required to labor more than either (8) hours in violation of the provisions of saidsections of the Labor Code.

C. Contractor shall comply with Section 1776 relating to certified copies of payroll records including the maintenance of these records and their certification and availability for inspection.

D. Contractor agrees to comply with Sections 1777.5, 1777.6 and 1777.7 regarding employment of apprentices. The responsibility for compliance with these provisions if fixed with the prime contractor for all occupations.

E. In the event the Work involves the excavation of any trench(es) five (5) feet or more in depth, Contractor shall submit a detailed plan showing the design of shoring, bracing, sloping or other provisions to be made for worker protection from the hazard of caving ground during the excavation of such trench(es) in accordance with Section 6705.

F. Pursuant to requirements under the California Labor Code, Contractor hereby acknowledges its affirmative obligations related to the Department of Industrial Relations (DIR) compliance and enforcement efforts with respect to prevailing wage requirements on public works projects. No contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with the DIR pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1 (a)]. Contractors and Subcontractors may register with the DIR at https://efiling.dir.ca.gov/PWCR/ActionServlet?action=displayPWCRegistrationForm. No contractor or subcontractor may be awarded a contract for public work on a public works project unless registered with DIR pursuant to Labor Code section 1725.5.

This construction of the improvements under this Agreement is subject to compliance monitoring and enforcement by the DIR.

22. In the event that any scope of work requested by the City to the Contractor may exceed a total amount of $25,000.00, Contractor must then obtain the following bonds: a Performance Bond in the amount of 100% of the estimated contract task price and a Payment “Labor and Materials” Bond in the amount of 100% of the estimated contract task price, which shall be duly executed by Contractor as Principal and an admitted surety company as Surety prior to City's execution of this Contract. In conjunction with submittal of the bonds, the Contractor shall furnish the original, or a certified copy, of the unrevoked appurtenant Power of Attorney or other instrument authorizing the person who executed the bonds to do so and a certificate from the Clerk of Sonoma County that the certificate of authority of the surety has not been surrendered, revoked, canceled, annulled or suspended.

Agenda Item #7.9:

7 23. Contractor shall not discriminate against any employee or applicant for employment because of race, sex (including pregnancy, childbirth, or related medical condition), creed, national origin, color, disability as defined by law, disabled veteran status, Vietnam veteran status, religion, age (40 and above), medical condition (cancer-related), marital status, ancestry, sexual orientation, or any other unlawful basis. Employment actions to which this provision applies shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; or in terms, conditions or privileges of employment, and selection for training. Contractor agrees to post in conspicuous places, available to employees and applicants for employment, the provisions of this nondiscrimination clause.

24. This contract is further subject to the provisions of Article 1.5 (commencing at Section 20104) of Division 2, Part 3 of the California Public Contract Code regarding the resolution of public works claims of less than $375,000. Article 1.5 mandates certain procedures for the filing of claims and supporting documentation by the contractor, for the response to such claims by the contracting public City, for a mandatory meet and confer conference upon the request of the contractor, for mandatory nonbinding mediation in the event litigation is commenced, and for mandatory judicial arbitration upon the failure to resolve the dispute through mediation. This contract hereby incorporates the provisions of Article 1.5 as though fully set forth herein.

25. This Agreement is subject to Government Code Section 84308, as amended by SB 1439. Contractor shall disclose any contribution in an amount of more than two hundred fifty dollars ($250) made within the preceding 12 months by the party or the party’s agent. Contractor shall provide a signed copy of the attached Campaign Contribution Disclosure Form to the City prior to, or concurrent with, the Contractor’s execution of this Agreement.

26. Under no circumstances shall Contractor or its employees look to the City as an employer. Contractor shall not be entitled to any benefits. City makes no representation as to the effect of this independent contractor relationship on Contractor’s previously earned California Public Employees Retirement System (“CalPERS”) retirement benefits, if any, and Contractor specifically assumes the responsibility for making such a determination.

Contractor shall be responsible for all reports and obligations including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation, and other applicable federal and state taxes.

27. In the event that Contractor or any employee, agent, or subcontractor of Contractor providing services under this Agreement claims or is determined by a court of competent jurisdiction or CalPERS to be eligible for enrollment in CalPERS as an employee of the City, Contractor shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of Contractor or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility ofCity.

28. Contractor shall maintain all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such documents shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of City.

In addition, pursuant to Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds ten thousand dollars, all such documents and this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under the Agreement.

29. Compliance with Laws.

A. General. Contractor shall use the standard of care in its profession to comply with all applicable federal, state, and local laws, codes, ordinances, and regulations. Contractor represents and warrants to City that it has all licenses, permits, qualifications, insurance, and approvals of whatsoevernature which are legally required for Contractor to practice its profession. Contractor represents and warrants to City that Contractor shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement any licenses, permits, insurance, and approvals which are legally required for Contractor to practice itsprofession. City is notresponsible or liable for Contractor’s failure to comply with any or all of the requirements contained in this paragraph or in this Agreement.

Agenda Item #7.9:

8 B. Workers’ Compensation. Contractor certifies that it is aware of the provisions of the California Labor Code which require every employee to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that Code, and Contractor certifies that it will comply with such provisions before commencing performance of this Agreement and at all times in the performance of the Agreement.

C. Injury and Illness Prevention Program. Contractor certifies that it is aware of and has complied with the provisions of California Labor Code Section 6401.7, which requires every employer to adopt a written injury and illness prevention program.

D. City’s Living Wage Ordinance. Unless otherwise exempt in accordance with the provisions of the Ordinance, this contract is subject to the applicable provisions of the Living Wage Ordinance (LWO) of the City as amended from time to time and can be found at https://www.sonomacity.org/living-wage-law/ and is incorporated by reference into and made a part of this Agreement.
(1) The Contractor assures payment of a minimum wage rate to employees as defined in the LWO and as may be adjusted each July 1 and provision of benefits as defined in the LWO. (2) The Contractor, whether an employer, as defined in the LWO, or any other person employing individuals, shall not discharge, reduce in compensation, or otherwise discriminate against any employee for complaining to the City with regard to the employer’s compliance or anticipated compliance with the LWO.
(3) Any Subcontract entered into by the Contractor relating to this Agreement shall be subject to the provisions of the LWO.
(4) The Contractor shall, immediately upon execution of Contract, provide notification to all affected employees of the wage required to be paid pursuant to the LWO. (5) The Contractor shall provide, upon demand by City, documents and information verifying compliance with the requirements of theLWO.
(6) The City shall have the authority, under appropriate circumstances, to terminate this contract and otherwise pursue legal remedies that may be available if the City determines that the subject Contractor has violated provisions of the LWO.

E. Business Licenses. Except as otherwise allowed by City in its sole discretion, Contractor and all subcontractors shall have acquired, at Contractor’s expense, a business license from the City in accordance with Chapter 5.04 of the Sonoma Municipal Code, prior to City’s issuance of an authorization to proceed with the Services. Such license(s) shall be kept valid throughout the term of this Agreement. City may withhold compensation from Contractor until such time as Contractor complies with this section.

F. City Not Responsible. The City is not responsible or liable for Contractor’s failure to comply with any and all of saidrequirements.

G. Completion of the Work shall be in conformance with applicable provisions of the City of Sonoma Standard Plans and State of California Department of Transportation Standard Specifications 2018.

SIGNATURES ON NEXT PAGE
Agenda Item #7.9:

9 IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the day and year first above written.

Contractor – Vista Landscape City of Sonoma
By: By:

Name: Andreas Martinez
President
Cristine Alilovich
City Manager
Date: Date:

Agenda Item #7.9:

Prepared For
City of Sonoma
1 Plaza
Sonoma, Ca
Vista Landscape
P.O. Box 645
Vineburg , CA 95487
Phone: (707) 938-2808
Email: [email protected]
Web: www.VistaLandscapeSonoma.com
Estimate # 315
Date 04/15/2026
Business / Tax # 443363
Description Total
City Hall Rose Planter $21,091.00
Demolition $2,212.00
Removal of all existing roses, off haul and dispose. Remove existing irrigation and mulch, off haul and dispose.

Grading $1,011.00
Provide fine grading of planting areas, prepare for new planting installation.

Soil $1,302.00
Import and apply nutrient rich specific soils for rose garden. Apply to existing soil and properly mix to prepare for planting. Includes 7 cubic yards of amendments.

Planting $11,629.00
Provide and install (60) 5gallon David Austin 'golden celebration' roses with specified layout and spacing.

Irrigation $2,945.00
Replace NODE controller and all new drip irrigation. Valves to remain. Use agrifim or netaphim drip system depending on final layout.

EXHIBIT A:

CONTRACTOR PROPOSAL
Agenda Item #7.9:

Mulching $1,992.00
Imporrt and apply shredded redwood mulch at consistent layer among all planting areas. Includes 10 cubic yards of mulch.

Rose Garden $18,910.00
Steel Edging $4,291.00
Installation of new 1/4" x 5" steel edging at perimeter of garden planters and lawn areas. Includes 200 linear feet of new edging.

Irrigation $10,635.00
Installation of new drip irrigation valve at specified planter to provide individual valve for each section of planting. Include replacement of (4) NODE battery operated controllers. Install new drip irrigation for all existing roses.

Mulching $3,984.00
Provide and apply a consistent layer of shredded redwood mulch to all rose garden planting areas.

Includes 20 cubic yards of mulch.

Carnegie Library $34,918.00
Demolition $3,528.00
Removal of all specified planting areas, off haul and dispose. Provide detailing and light pruning for items that will remain in planting areas.

Grading $1,712.00
Provide fine grading of planting areas, prepare for new landscape installation.

Soil $2,575.00
Import and apply nutrient rich specific soils for rose garden. Apply to existing soil and properly mix to prepare for planting. Includes 12 cubic yards of amendments.

Planting $17,676.00
Per plan, provide and install all specified plantings at designated locations.

Drip Irrigation $5,060.00
Use existing valves and irrigation controller. Install all new drip irrigation system for all new and existing plant and tree material.

Agenda Item #7.9:

Mulching $4,367.00
Import and apply consistent layer of specified mulch to all specified planting areas. Includes 25 cubic yards of new mulch.

Subtotal $74,919.00
Total $74,919.00
Agenda Item #7.9:

By signing this document, the customer agrees to the services and conditions outlined in this document.

The above prices, specifications, and conditions are approved and are hereby accepted. Vista Landscape is authorized to do the work as specified, Payment will be made as instructed in the final contract to follow acceptance of the proposal.

Exclusions and Addendums:

1. Un-for-seen factors such as concrete footings, over-pour of concrete, boulders, rock, pipes, or any other underground obstacles that impedes work by Contractor.

2. Cleanup of debris or obstacles left by others (Contractors, sub-contractors, suppliers, etc.)

3. Vista Landscape reserves the right to hold off on work and is exempt from the contracted time schedule if obstacles hinder the progress of contracted work.

4. Existing grade is to be within 3" plus or minus of finished grade. Additional costs will accrue for imported soils or removal of excess soil.

City of Sonoma
Agenda Item #7.9:

WORKER’S COMPENSATION INSURANCE ACKNOWLEDGEMENT
I am aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract. If any class of employees engaged in work under this contract at the site of the Project is not protected under any Worker’s Compensation law, Contractor shall provide and shall cause each subcontractor to provide adequate insurance for the protection of employees not otherwise protected.

Contractor shall indemnify and hold harmless City for any damage resulting from failure of either Contractor or any subcontractor to take out or maintain such insurance.

Date:

Signature
Printed Name
Title
Agenda Item #7.9:

CAMPAIGNCONTRIBUTIONDISCLOSUREPROVISIONS
Cities are subject to the campaign disclosure
provisions detailed in Government Code Section
84308.

Please carefully read the following information to
determine if the provisions apply to you. If you
determine that the provisions are applicable, the
Campaign Disclosure Form must be completed and
returned to the City of Sonoma (City)with your
application.

No City councilmember or commissioner shall accept,
solicit, or direct a contribution of more than $250 from any party1 or agent2 for 12 months subsequent to the
date a final decision is rendered by the City. This
prohibition commences when your application has
been filed, or the proceeding is otherwise initiated.

A party to a Cityproceeding shall disclose on the record of the proceeding any contribution of more than $250
made to any councilmember or commissioner by the
party, or agent, during the preceding 12 months. No
party to a City proceeding, or agent, shall make a
contribution to a councilmember or commissioner during
the proceeding and for 12 months following the date a
final decision is rendered by theCity.

Prior to rendering a decision on a City proceeding, any councilmember or commissioner who received
contribution of more than $250within the preceding 12
months from any party, or agent, to a proceedingshall
disclose that fact on the record of the proceeding, and shall be disqualified from participating in the
proceeding. However, if any councilmember or
commissioner receives a contribution that otherwise
would require disqualification, and returns the
contribution within 30 days of knowing about the
contribution and the relevant proceeding, that
councilmember or commissioner shall be permitted to
participate in theproceeding.
1 “Party” is defined as any person who files an application for, or is the subject of, a proceeding.
2 “Agent” is defined as a person who represents a party To determine whether a campaign contribution of more than $250 has been made by you or your agent to a councilmember or commissioner within the preceding 12 months, all contributions made by you or your agent during that period must be aggregated.

Names of current City councilmembers and commissioners are available on the City’s website. If you have questions about Government Code Section 84308, FPPC regulations, or the Campaign Disclosure Form, please contact the City Clerk.

CAMPAIGN CONTRIBUTION DISCLOSURE FORM
(a) Document:
□ License
□ Lease
□ Permit
□ Franchise
□ Other Contract
□ Other Entitlement
Name and address of any party, or agent, who has contributed more than $250 to any councilmember or commissioner within the preceding 12 months:

1. 2.

3. (b) Date and amount of contribution:

Date Amount $
Date Amount $
(c) Name of councilmember or commissioner to whomcontribution was made:

1. 2.

3. (d) I certify that the above information is provided to the bestof my knowledge.

Agenda Item #7.9:

Carnegie Library
Conceptual Replanting Plan
Design Documents Created by Laura Bassett
Agenda Item #7.9:

Draft Document
Project Scope
The Valley of the Moon Garden Club’s Goal is
to replant an existing planting area in a manner
that will be respectful of the history while also
acknowledging modern concerns.

The main challenge is select plants hold up to
the hard use the public puts on this area. We
recommend hearty shrubs, grasses and a few
perennials.

This project will be focused on three areas, City
Hall Rose Bed near the historic palm and pond.

The formal rose garden and the planting beds
immediately around Carnegie Library.

Agenda Item #7.9:

Draft Document
Project Area
City Hall
Rose Planter Rose Garden
Carnegie
Library
Agenda Item #7.9:

Draft Document
Town Hall Rose Planter
Planting Update - Replacing struggling roses
in front of city call near the historic palm tree.

Suggested rose: David Austin - Golden
Celebration, this is a proven variety we’ve
grown in Sonoma and seen it thrive.

This project will also include amending soil
and adding new drip irrigation to newly
planted roses. Finishing the area of with
mulch.

Princess Buttercup Eternal Flame Golden Wings
Agenda Item #7.9:

Draft Document
Rose Garden
Project Scope
Planting Update - 12 Roses
Planting Update - 2 Eden Climbing Roses
Irrigation Update - In-line Fertilizer System
Irrigation Update - New Valves and Drip
Steel Edging - Seperating Mulch and Lawn
Metal Arch for Climbing Rose
This part of the project aims to add small
interventions that will help the rose garden
thrive through the years.

Already a key feature of the plaza these
updates would fill in roses that have died and
add the infrastructure needed to keep this
healthy and thriving.

Agenda Item #7.9:

Draft Document
Carnagie Library Historical Landscape
Shrub
Foundation
Plantings
2004
1924
Note that the plantings in the original were
gone by the 2004 image of the building. This
means that the plants that have survived to
2026 were planted in the late 90’s.

The overarching look of this style of planting
was evergreen, layered shrubs. We will be
preserving any healthy plants that survived to
present day.

We will be adapting this plan
based of the findings historical
review. From our initial research
here’s what we noted.

Agenda Item #7.9:

Draft Document
Concept Carnegie Library
Agenda Item #7.9:

Draft Document
Shrub Perspective
Correa
Agenda Item #7.9:

Draft Document
Meadow Perspective
Agenda Item #7.9:

Draft Document
Image Close Up Latin Name
Rhamnus ‘Leather Leaf’
Correa
Hebe
Rosa Mutabilis
Teucrium
Plant Palette - Shrub
Agenda Item #7.9:

Draft Document
Plant Palette - Meadow
Image Close Up Latin Name
Westringa
Rosemarinus
Perovskia
Deschampsia
Rudbeckia
Thymus
Agenda Item #7.9:

California
Contemporary
(707) 321-0720
18460 Happy Ln
Sonoma CA. 95476
[email protected]
Revision # Author Date
_________________________________
_________________________________
_________________________________
_________________________________
_________________________________
_________________________________
_________________________________
_________________________________
_________________________________
_________________________________
_________________________________

COVER SHEET
L - 1.0
Valley of the Moon Garden Club
#1 Laura Bassett - Lead Designer 08/15/2026
REFER TO SHEET L-1.0, COVER SHEET, EXISTING CONDITIONS & REMOVAL PLAN, FOR PROJECT LOCATIONS, SHEET INDEX, EXISTING CONDITIONS, AND PROTECTION REQUIREMENTS.

REFER TO SHEET L-2.0, PLANTING PLAN, SCHEDULE, NOTES & DETAILS, FOR ALL PROPOSED PLANTING AT CARNEGIE LIBRARY.

REFER TO SHEET L-2.0 FOR ALL PROPOSED ROSE REPLACEMENT PLANTING AT CITY HALL.

REFER TO SHEET L-2.0 FOR PLANT MATERIAL SCHEDULES, SOIL PREPARATION, MULCH, PLANTING STANDARDS, INSTALLATION NOTES, AND PLANTING DETAILS.

REFER TO SHEET L-3.0, IRRIGATION PLAN, CALCULATIONS, NOTES & DETAILS, FOR EXISTING IRRIGATION

CONNECTIONS, POINTS OF CONNECTION, VALVES, HYDROZONES, WATER-USE CALCULATIONS, EQUIPMENT SCHEDULES, AND IRRIGATION DETAILS.

REFER TO SHEET L-4.0, GENERAL NOTES & CONSTRUCTION PROCEDURES, FOR PROJECT-WIDE

CONSTRUCTION REQUIREMENTS, CITY COORDINATION, FIELD VERIFICATION, SUBMITTALS, INSPECTIONS, TESTING, CLEANUP, CLOSEOUT, WARRANTIES, AND RECORD-DRAWING REQUIREMENTS.

REFER TO THE SEPARATELY ISSUED CITY OF SONOMA GARDEN CLUB REPLANTING PROJECT BID SCHEDULE

AND BID PROCESS FOR BID ITEMS, BIDDER REQUIREMENTS, PROCUREMENT PROCEDURES, BID SUBMISSION REQUIREMENTS, AND THE ENGINEER’S ESTIMATE.

THE DRAWINGS AND ALL SEPARATELY ISSUED BID AND CONTRACT DOCUMENTS ARE COMPLEMENTARY AND SHALL BE REVIEWED IN THEIR ENTIRETY. NOTIFY THE CITY IN WRITING OF ANY CONFLICT, DISCREPANCY, OR OMISSION BEFORE SUBMITTING A BID OR PROCEEDING WITH THE AFFECTED WORK.

SHEET NO. SHEET TITLE
L-1.0 COVER SHEET, EXISTING CONDITIONS
L-2.0 PLANTING PLAN, SCHEDULE, NOTES & DETAILS
L-3.0 IRRIGATION PLAN, CALCULATIONS, NOTES & DETAILS
L-4.0 GENERAL NOTES & CONSTRUCTION PROCEDURES

SEPARATELY ISSUED BID DOCUMENT

CITY OF SONOMA GARDEN CLUB REPLANTING PROJECT BID

SCHEDULE AND BID PROCESS

SHEET INDEX

PROJECT SPONSOR

VALLEY OF THE MOON GARDEN CLUB
CONTACT: ADRIENNE LOVE, PRESIDENT
EMAIL: [email protected]

LANDSCAPE DESIGNER

FROM THE GROUND UP LANDSCAPE DESIGN

LAURA BASSETT
PHONE: 707-321-0720
EMAIL: [email protected]

PARKS & RECREATION

CITY OF SONOMA
CONTACT: DAVE JAHNS, PARKS & RECREATION DIRECTOR
EMAIL: [email protected]

CITY ENGINEER

CITY OF SONOMA
CONTACT: MIKE BERGER, P.E., PUBLIC WORKS DIRECTOR
PHONE: (707) 933-2230
EMAIL: [email protected]

ON-SITE COORDINATOR

CITY OF SONOMA
CONTACT: BRIAN ROWLANDS
PHONE: (707) 235-3512

APPROX APPROXIMATE

CL CENTERLINE

CLR CLEAR

CONT CONTINUOUS

DEMO DEMOLITION

DIA DIAMETER

DWG DRAWING

E EXISTING

EA EACH

EQ EQUAL

FT FOOT OR FEET

LOW LIMIT OF WORK

MAX MAXIMUM

MIN MINIMUM
N NEW

NIC NOT IN CONTRACT

NTS NOT TO SCALE

CITY OF SONOMA

GARDEN CLUB LANDSCAPE

REPLANTING PROJECT

EXISTING UTILITY AND IRRIGATION LOCATIONS SHOWN ON THESE DRAWINGS ARE APPROXIMATE AND ARE BASED ON AVAILABLE RECORD INFORMATION, VISIBLE FIELD CONDITIONS, AND INFORMATION PROVIDED BY CITY STAFF. THE DRAWINGS SHALL NOT BE CONSTRUED AS A COMPLETE OR EXACT RECORD OF CONCEALED CONDITIONS.

THE EXISTING CARNEGIE LIBRARY IRRIGATION SYSTEM INCLUDES AN EXISTING CONTROLLER, CONTROL WIRING, REMOTE-CONTROL VALVES, BATTERY-OPERATED CONTROL NODES, PVC PIPING, VALVE BOXES, AND DRIP IRRIGATION. EXISTING DRIP TUBING IS REPORTED TO LEAK OR OPERATE INEFFECTIVELY AND IS INTENDED TO BE REPLACED.

THE CONTRACTOR SHALL FIELD-LOCATE, EXPOSE AS NECESSARY, TEST, AND VERIFY EXISTING VALVES, CONTROL WIRING, CONTROLLER FUNCTIONS, WATER SUPPLY, PRESSURE, FLOW, PIPING ROUTES, PIPE SIZES, VALVE-BOX LOCATIONS, AND CONNECTION POINTS BEFORE BEGINNING IRRIGATION REMOVAL OR INSTALLATION.

PROPOSED IRRIGATION WORK IS INTENDED TO CONNECT AT OR DOWNSTREAM OF THE EXISTING VALVES. EXISTING WATER-SUPPLY AND ELECTRICAL COMPONENTS UPSTREAM OF THE DESIGNATED CONNECTION POINTS SHALL REMAIN. DO NOT MODIFY UPSTREAM COMPONENTS WITHOUT PRIOR WRITTEN AUTHORIZATION FROM THE CITY.

CITY STAFF HAS IDENTIFIED AN EXISTING VALVE NEAR THE CARNEGIE LIBRARY BUILDING ADJACENT TO THE RESTROOM AREA, WITH PVC PIPING ROUTED AROUND THE BUILDING AND BENEATH THE EXISTING SIDEWALK. THE CONTRACTOR SHALL VERIFY THE ACTUAL ROUTE AND CONNECTION POINT BEFORE CONSTRUCTION. REMOVAL OR DISTURBANCE OF THE EXISTING SIDEWALK IS NOT INCLUDED UNLESS SPECIFICALLY AUTHORIZED BY THE CITY.

BEFORE BEGINNING IRRIGATION WORK, THE CONTRACTOR SHALL COORDINATE AN ON-SITE REVIEW WITH THE CITY’S DESIGNATED ON-SITE COORDINATOR. EXISTING VALVE BOXES AND PROPOSED CONNECTION POINTS SHALL BE JOINTLY IDENTIFIED AND CONFIRMED.

WHERE THE LOCATION OR CONDITION OF EXISTING PIPING CANNOT BE CONFIRMED BY VISUAL INSPECTION, THE CONTRACTOR SHALL CAREFULLY HAND-EXCAVATE OR POTHOLE TO DETERMINE ITS LOCATION, DEPTH, SIZE, MATERIAL, AND CONDITION. PROTECT EXISTING UTILITIES AND IMPROVEMENTS TO REMAIN.

NOTIFY THE CITY IN WRITING OF DAMAGED, INOPERABLE, INCOMPATIBLE, OR UNDOCUMENTED CONDITIONS BEFORE PROCEEDING WITH THE AFFECTED WORK. DO NOT CONCEAL CONNECTIONS OR MAKE UNAUTHORIZED FIELD MODIFICATIONS.

DAMAGE TO EXISTING UTILITIES OR IRRIGATION COMPONENTS RESULTING FROM THE CONTRACTOR’S OPERATIONS SHALL BE REPAIRED TO THE SATISFACTION OF THE CITY AT NO ADDITIONAL COST.

RECORD ALL VERIFIED CONNECTION POINTS, VALVES, CONTROL COMPONENTS, PIPE ROUTES, AND FIELD MODIFICATIONS ON THE PROJECT RECORD DRAWINGS.

SUBMIT A LEGIBLE, CLOSE-TO-SCALE IRRIGATION AS-BUILT PLAN TO THE CITY BEFORE FINAL ACCEPTANCE.

EXISTING UTILITY AND IRRIGATION DISCLAIMER

PROJECT CONTACTS

OC ON CENTER

PA PLANTING AREA

POC POINT OF CONNECTION

QTY QUANTITY

RCV REMOTE-CONTROL VALVE

REF REFERENCE

REQD REQUIRED

SF SQUARE FEET

SIM SIMILAR

TYP TYPICAL

UNO UNLESS NOTED

OTHERWISE

VIF VERIFY IN FIELD

CONTEXT

ABBREVIATIONS

EXISTING CONDITIONS
#1 Laura Bassett - Lead Designer 08/30/2026

SHEET REFRENCE NOTES

DRAFT FOR CITY REVIEW

NOT FOR CONSTRUCTION OR

BIDDING
Agenda Item #7.9:

California
Contemporary
#2 Laura Bassett - Lead Designer 02/20/2026
REFER TO SHEET L-1.0, COVER SHEET, EXISTING CONDITIONS & REMOVAL PLAN, FOR PROJECT LOCATIONS, SHEET INDEX, EXISTING CONDITIONS, AND PROTECTION REQUIREMENTS.

REFER TO SHEET L-2.0, PLANTING PLAN, SCHEDULE, NOTES & DETAILS, FOR ALL PROPOSED PLANTING AT CARNEGIE LIBRARY.

REFER TO SHEET L-2.0 FOR ALL PROPOSED ROSE REPLACEMENT PLANTING AT CITY HALL.

REFER TO SHEET L-2.0 FOR PLANT MATERIAL SCHEDULES, SOIL PREPARATION, MULCH, PLANTING STANDARDS, INSTALLATION NOTES, AND PLANTING DETAILS.

REFER TO SHEET L-2.1, PLANTING PALETTE, FOR PLANT AND MATERIAL REFERENCE IMAGES.

REFER TO SHEET L-2.2, PLANTING DETAILS & NOTES, FOR PLANT PROCUREMENT, PLANT QUALITY, SOIL PREPARATION, PLANTING INSTALLATION, MULCH, STEEL EDGING, PLANTING DETAILS, ESTABLISHMENT, AND WARRANTY REQUIREMENTS.

REFER TO SHEET L-3.0, IRRIGATION PLAN, CALCULATIONS, NOTES & DETAILS, FOR EXISTING IRRIGATION CONNECTIONS, POINTS OF CONNECTION, VALVES, HYDROZONES, WATER-USE CALCULATIONS, EQUIPMENT SCHEDULES, AND IRRIGATION DETAILS.

REFER TO SHEET L-4.0, GENERAL NOTES & CONSTRUCTION PROCEDURES, FOR PROJECT-WIDE CONSTRUCTION REQUIREMENTS, CITY

COORDINATION, FIELD VERIFICATION, SUBMITTALS, INSPECTIONS, TESTING, CLEANUP, CLOSEOUT, WARRANTIES, AND RECORD-DRAWING REQUIREMENTS.

REFER TO THE SEPARATELY ISSUED CITY OF SONOMA GARDEN CLUB REPLANTING PROJECT BID SCHEDULE AND BID PROCESS FOR BID ITEMS, BIDDER REQUIREMENTS, PROCUREMENT PROCEDURES, BID SUBMISSION REQUIREMENTS, AND THE ENGINEER’S ESTIMATE.

THE DRAWINGS AND ALL SEPARATELY ISSUED BID AND CONTRACT DOCUMENTS ARE COMPLEMENTARY AND SHALL BE REVIEWED IN THEIR ENTIRETY. NOTIFY THE CITY IN WRITING OF ANY CONFLICT, DISCREPANCY, OR OMISSION BEFORE SUBMITTING A BID OR PROCEEDING WITH THE AFFECTED WORK.
#2 Laura Bassett - Lead Designer 08/15/2026
Valley of the Moon Garden Club
(707) 321-0720
18460 Happy Ln
Sonoma CA. 95476
[email protected]
Revision # Author Date
_________________________________
_________________________________
_________________________________
_________________________________
_________________________________
_________________________________
_________________________________
_________________________________
_________________________________
_________________________________
_________________________________
Planting Plan
L - 2.0
Scale: 1/8” = 1’
#3 Laura Bassett - Lead Designer 08/30/2026

SHEET REFRENCE NOTES SEASONAL BLOOM SHECULE

DRAFT FOR CITY REVIEW

NOT FOR CONSTRUCTION OR

BIDDING
Agenda Item #7.9:

California
Contemporary
(707) 321-0720
18460 Happy Ln
Sonoma CA. 95476
[email protected]
Revision # Author Date
_________________________________
_________________________________
_________________________________
_________________________________
_________________________________
_________________________________
_________________________________
_________________________________
_________________________________
_________________________________
_________________________________
Planting Palette
L - 2.1
Scale: 1/8” = 1’
#2 Laura Bassett - Lead Designer 02/20/2026
#2 Laura Bassett - Lead Designer 08/15/2026
Valley of the Moon Garden Club
White Correa
Correa alba alba
Patty’s Purple Hebe
Hebe x ‘Patty’s Purple’
Leatherleaf Coffeeberry
Rhamnus californica ‘Leatherleaf’
Butterfly Chinese Rose
Rosa x ‘Mutabilis’
Tuscan Blue Rosemary
Rosmarinus officinalis ‘Tuscan Blue’
Green Eyes Black-eyed Susan
Rudbeckia hirta ‘Green Eyes’
Blue Haze Russian Sage
Salvia yangii ‘Blue Haze’
Blue Gem Coast Rosemary
Westringia fruticosa ‘Blue Gem’
NN
CN

NON NATIVE

CALIFORNIA NATIVE

PLANTING PALETTE
SHRUBS

EXISTING GROUNDCOVERS GRASSES

LIBRARY MULCH - ARBOR MULCH ROSE GARDEN MULCH - GORILLA HAIR EDGING - STEEL

MATERIALS
Yuletide Camellia (Match Existing)
Camellia sasanqua ‘Yuletide’
Match Existing Holly
Ilex sp.

Prostrate Germander
Teucrium chamaedrys ‘Prostratum’
Archer’s Gold Thyme
Thymus x citriodorus ‘Archer’s Gold’
Meadow Sedge
Carex pansa
Gold Dew Tufted Hair Grass
Deschampsia cespitosa ‘Goldtau’

NN NN NN NN CN CN

NN NN NN NN

NN NN CN NN
#3 Laura Bassett - Lead Designer 08/30/2026 DRAFT FOR CITY REVIEW NOT FOR CONSTRUCTION OR BIDDING Agenda Item #7.9:

(707) 321-0720
18460 Happy Ln
Sonoma CA. 95476
[email protected]
Revision # Author Date
_________________________________
_________________________________
_________________________________
_________________________________
_________________________________
_________________________________
_________________________________
_________________________________
_________________________________
_________________________________
_________________________________
Planting Details and Notes
L - 2.2
#2 Laura Bassett - Lead Designer 02/20/2026
#2 Laura Bassett - Lead Designer 08/15/2026
Valley of the Moon Garden Club

TEXT SIZE SAMPLE

SHRUB PLANT DETAILS
1 NTS

GRASS / PERRENIAL DETAILS
2 NTS

GROUNDCOVER PLANT DETAILS
3 NTS

STEEL EDGING DETAIL
4 NTS

SOIL PREPERATION AND AMENDMENTS
NTS
5 PLANTING NOTES

GENERAL REQUIREMENTS

1. PERFORM ALL LANDSCAPE WORK IN ACCORDANCE WITH THE APPROVED CONSTRUCTION DOCUMENTS, CITY OF SONOMA REQUIREMENTS, SONOMA MUNICIPAL CODE CHAPTER 14.32, APPLICABLE PROVISIONS OF THE CALIFORNIA MODEL WATER EFFICIENT LANDSCAPE ORDINANCE (MWELO), AND CONDITIONS OF PROJECT APPROVAL. REPORT CONFLICTS TO THE LANDSCAPE ARCHITECT IN WRITING BEFORE PROCEEDING.

2. BEFORE ORDERING MATERIALS OR BEGINNING WORK, VERIFY SITE CONDITIONS, FINISH GRADES, UTILITIES, IRRIGATION INFRASTRUCTURE, SOIL, DRAINAGE, PLANTINGAREA DIMENSIONS, AND LIMITS OF WORK. REPORT DISCREPANCIES TO THE LANDSCAPE ARCHITECT AND DO NOT PROCEED WITH AFFECTED WORK UNTIL WRITTEN DIRECTION IS RECEIVED.

3. COORDINATE REQUIRED INSPECTIONS WITH THE CITY’S AUTHORIZED REPRESENTATIVE. WORK CONCEALED BEFORE INSPECTION MAY BE REQUIRED TO BE UNCOVERED, CORRECTED, AND REPLACED AT THE CONTRACTOR’S EXPENSE.

4. PROTECT EXISTING TREES, VEGETATION, IRRIGATION EQUIPMENT, UTILITIES, PAVING, BUILDINGS, MONUMENTS, FURNISHINGS, AND OTHER IMPROVEMENTS TO REMAIN.

REPAIR OR REPLACE DAMAGE CAUSED BY CONSTRUCTION AT THE CONTRACTOR’S EXPENSE.

PLANT PROCUREMENT AND SUBMITTALS

5. OBTAIN PLANT MATERIAL FROM ESTABLISHED NURSERIES CAPABLE OF PROVIDING TRUE-TO-NAME, PROFESSIONALLY GROWN STOCK. PLANTS SHALL COMPLY WITH THE CURRENT EDITION OF ANSI Z60.1, AMERICAN STANDARD FOR NURSERY STOCK, UNLESS MORE STRINGENT REQUIREMENTS ARE SHOWN.

6. WITHIN TEN WORKING DAYS AFTER NOTICE TO PROCEED, AND BEFORE ORDERING PLANTS, SUBMIT A PROCUREMENT LIST IDENTIFYING EACH BOTANICAL NAME, CULTIVAR, CONTAINER SIZE, QUANTITY, GROWING NURSERY, AND ANTICIPATED DELIVERY DATE.

7. CONFIRM AVAILABILITY OF SPECIFIED PLANTS BEFORE PROPOSING SUBSTITUTIONS. REPORT ANTICIPATED SHORTAGES PROMPTLY. SHORTAGES DISCLOSED ONLY AT DELIVERY OR INSTALLATION DO NOT JUSTIFY UNAPPROVED SUBSTITUTIONS.

8. DO NOT SUBSTITUTE PLANTS WITHOUT PRIOR WRITTEN APPROVAL FROM THE LANDSCAPE ARCHITECT AND, WHERE REQUIRED, THE OWNER OR CITY. VERBAL AUTHORIZATION DOES NOT CONSTITUTE APPROVAL.

9. EACH SUBSTITUTION REQUEST SHALL INCLUDE:

A. SPECIFIED PLANT AND PROPOSED SUBSTITUTE;
B. COMPLETE BOTANICAL AND COMMON NAMES, INCLUDING CULTIVAR; C. SPECIFIED AND PROPOSED CONTAINER SIZES AND QUANTITIES; D. MATURE SIZE, HABIT, FORM, FOLIAGE, FLOWER COLOR, AND SEASONAL CHARACTERISTICS; E. WATER-USE CLASSIFICATION AND HYDROZONE COMPATIBILITY; F. PHOTOGRAPHS OF ACTUAL PROPOSED STOCK, WHEN AVAILABLE; G. DOCUMENTATION OF EFFORTS TO OBTAIN THE SPECIFIED PLANT; H. REASON THE SPECIFIED PLANT CANNOT BE PROVIDED; AND
I. EFFECT ON COST, SCHEDULE, DESIGN INTENT, IRRIGATION DEMAND, OR COMPLIANCE.

10. APPROVED SUBSTITUTIONS SHALL HAVE COMPARABLE DESIGN CHARACTER, MATURE SIZE, FUNCTION, CULTURAL REQUIREMENTS, AND WATER USE. SUBSTITUTIONS SHALL NOT INCREASE THE PLANT FACTOR, CHANGE THE HYDROZONE, OR CAUSE ETWU TO EXCEED MAWA WITHOUT WRITTEN APPROVAL AND REVISED MWELO DOCUMENTATION.

11. APPROVAL OF A SUBSTITUTION DOES NOT RELIEVE THE CONTRACTOR OF RESPONSIBILITY FOR AVAILABILITY, QUALITY, QUANTITY, COMPATIBILITY, WARRANTY, OR COMPLIANCE.

PLANT QUALITY AND DELIVERY

12. PLANTS SHALL BE TRUE TO BOTANICAL NAME AND CULTIVAR, CORRECTLY LABELED, TYPICAL OF THE SPECIES, AND OF THE SIZE AND FORM SPECIFIED. PLANTS SHALL BE HEALTHY, VIGOROUS, STRUCTURALLY SOUND, AND SUITABLE FOR THE INTENDED USE.

13. REJECT PLANTS THAT ARE ROOT-BOUND, RECENTLY SHIFTED WITHOUT ADEQUATE ROOT DEVELOPMENT, POORLY ROOTED, TOP-HEAVY, MISSHAPEN, IMPROPERLY PRUNED, SUNBURNED, DESICCATED, DAMAGED, OR INFESTED WITH PESTS, DISEASES, OR WEEDS.

14. ROOT SYSTEMS SHALL HOLD THE ROOT BALL TOGETHER WHEN REMOVED FROM THE CONTAINER BUT SHALL NOT CONTAIN SEVERE CIRCLING, KINKED, GIRDLING, MATTED, OR DEFLECTED ROOTS. ROOT FLARES OF TREES AND WOODY SHRUBS SHALL BE VISIBLE AND NOT BURIED WITHIN THE CONTAINER.

15. THE LANDSCAPE ARCHITECT AND CITY REPRESENTATIVE MAY INSPECT PLANTS AT THE NURSERY, UPON DELIVERY, BEFORE INSTALLATION, AND DURING ESTABLISHMENT.

INSPECTION DOES NOT CONSTITUTE FINAL ACCEPTANCE OR WAIVE THE RIGHT TO REJECT DEFECTIVE OR NONCOMPLIANT MATERIAL.

16. PROVIDE AT LEAST FIVE WORKING DAYS’ NOTICE BEFORE DELIVERY OF MAJOR PLANT MATERIAL. DO NOT DELIVER PLANTS UNTIL THE SITE AND REQUIRED LABOR, EQUIPMENT, WATER, AND STORAGE FACILITIES ARE READY.

17. HANDLE PLANTS BY THEIR CONTAINERS OR ROOT BALLS. DO NOT LIFT OR DRAG PLANTS BY TRUNKS, STEMS, OR BRANCHES. PROTECT PLANTS FROM WIND, HEAT, FREEZING, DRYING, CONTAMINATION, AND DAMAGE.

18. STORE PLANTS UPRIGHT IN A SHADED, SECURE, WELL-DRAINED LOCATION. KEEP ROOT BALLS MOIST AND INSTALL PLANTS PROMPTLY. REJECT PLANTS DAMAGED OR ALLOWED TO DRY OUT.

MATERIAL SUBMITTALS AND SITE PREPARATION

19. SUBMIT PRODUCT DATA, MANUFACTURER INFORMATION, AND DELIVERY TICKETS FOR SOIL AMENDMENTS, COMPOST, MULCH, FERTILIZERS, MYCORRHIZAL PRODUCTS, EDGING, STAKING, AND OTHER LANDSCAPE MATERIALS WHEN REQUIRED.

20. COMPOST AND SOIL AMENDMENTS SHALL BE MATURE, STABLE, WEED-FREE, AND FREE OF TRASH, GLASS, EXCESSIVE ROCK, DEBRIS, VIABLE WEED SEED, PATHOGENS, AND TOXIC MATERIAL. INSTALL APPROVED PRODUCTS AT THE RATES SHOWN OR RECOMMENDED BY THE APPROVED SOIL ANALYSIS.

21. BEFORE PLANTING, REMOVE DEBRIS, EXCESSIVE ROCK, WEEDS, INVASIVE ROOTS, AND UNSUITABLE MATERIAL FROM PLANTING AREAS WITHOUT DAMAGING EXISTING PLANTS, UTILITIES, IRRIGATION, OR IMPROVEMENTS TO REMAIN.

22. PREPARE PLANTING SOIL IN ACCORDANCE WITH THE CONSTRUCTION DOCUMENTS, APPROVED SOIL REPORT OR ANALYSIS, AND MWELO REQUIREMENTS. DO NOT CULTIVATE, AMEND, GRADE, OR COMPACT EXCESSIVELY WET SOIL.

23. PROVIDE POSITIVE DRAINAGE AWAY FROM BUILDINGS AND PREVENT PONDING AT PLANT CROWNS, TREE TRUNKS, PAVING, UTILITIES, DRAINS, AND EXISTING TREES.

ACCOMMODATE COMPOST AND MULCH DEPTHS WITHOUT ENCROACHING ON PAVING, DRAINS, ROOT FLARES, OR BUILDING CLEARANCES. OBTAIN APPROVAL OF FINISH GRADES BEFORE PLACING COMPOST OR MULCH.

PLANT LAYOUT AND APPROVAL

24. LAY OUT PLANTS IN THEIR CONTAINERS AT THE LOCATIONS AND SPACING SHOWN. DO NOT EXCAVATE PLANTING HOLES UNTIL THE LAYOUT IS ACCEPTED BY THE LANDSCAPE ARCHITECT, UNLESS AUTHORIZED IN WRITING.

25. PROVIDE AT LEAST THREE WORKING DAYS’ NOTICE FOR PLANT-LAYOUT REVIEW. THE LANDSCAPE ARCHITECT MAY MAKE MINOR LOCATION ADJUSTMENTS FOR FIELD

CONDITIONS, UTILITIES, ROOTS, DRAINAGE, CLEARANCES, VIEW CORRIDORS, OR NATURAL GROUPING WITHOUT MATERIALLY CHANGING THE CONTRACT SCOPE OR QUANTITY.

26. PLANT QUANTITIES IN THE SCHEDULE ARE PROVIDED FOR CONVENIENCE. VERIFY QUANTITIES REQUIRED TO COMPLETE THE PLAN. REPORT DISCREPANCIES BEFORE ORDERING. DO NOT REDUCE QUANTITIES, INCREASE SPACING, OR LEAVE AREAS INCOMPLETE WITHOUT WRITTEN APPROVAL.

PLANTING INSTALLATION

27. INSTALL PLANTS IN ACCORDANCE WITH THE PLANS AND DETAILS. EXCAVATE HOLES SUFFICIENTLY WIDE TO ACCOMMODATE ROOTS WITHOUT BENDING OR CROWDING.

PROVIDE UNDISTURBED OR FIRMLY TAMPED SOIL BENEATH ROOT BALLS TO PREVENT SETTLEMENT.

28. SET PLANTS PLUMB AND ORIENT THEIR BEST-DEVELOPED SIDE TOWARD PRIMARY VIEWING AREAS, UNLESS OTHERWISE DIRECTED.

29. SET TREE AND SHRUB ROOT FLARES, OR OTHER PLANT CROWNS, AT OR SLIGHTLY ABOVE ADJACENT FINISH SOIL GRADE AS SHOWN. ACCOUNT FOR SETTLEMENT. DO NOT BURY ROOT FLARES, TRUNKS, STEMS, GRAFT UNIONS, OR CROWNS WITH SOIL, COMPOST, OR MULCH.

30. REMOVE CONTAINERS, TAGS, TIES, NURSERY STAKES, SYNTHETIC BURLAP, SYNTHETIC TWINE, AND NONBIODEGRADABLE MATERIALS. FOR BALLED-AND-BURLAPPED PLANTS, STABILIZE THE ROOT BALL BEFORE REMOVING THE UPPER WIRE BASKET AND BURLAP AS SHOWN. REMOVE MATERIAL THAT COULD RESTRICT ROOT GROWTH WITHOUT DESTROYING THE ROOT BALL.

31. INSPECT ROOTS AFTER CONTAINER REMOVAL. LOOSEN, SPREAD, SHAVE, OR CORRECT MINOR CIRCLING AND MATTED ROOTS USING ACCEPTED HORTICULTURAL PRACTICES. REJECT PLANTS WITH SEVERE GIRDLING, KINKED, DEFLECTED, DAMAGED, OR DEFECTIVE ROOT SYSTEMS.

32. BACKFILL WITH SPECIFIED SOIL AND AMENDMENTS. PLACE BACKFILL EVENLY AND WATER AS NECESSARY TO REMOVE LARGE AIR POCKETS. DO NOT COMPACT BACKFILL WITH HEAVY EQUIPMENT OR PLACE HIGHLY AMENDED SOIL BENEATH ROOT BALLS.

33. WATER EACH PLANT THOROUGHLY AFTER PLANTING. CORRECT SETTLEMENT, EXPOSED ROOTS, LEANING PLANTS, UNSTABLE ROOT BALLS, AND LOW AREAS BEFORE APPLYING COMPOST OR MULCH.

34. APPLY COMPOST AND MULCH AT THE TYPES, DEPTHS, AND LOCATIONS SHOWN. DO NOT MIX MULCH INTO SOIL. KEEP MULCH CLEAR OF TRUNKS, STEMS, ROOT FLARES, AND CROWNS TO PREVENT MOISTURE ACCUMULATION, DECAY, AND PEST DAMAGE.

35. COMPLETE DRIP-IRRIGATION INSTALLATION, TESTING, FLUSHING, AND ADJUSTMENT BEFORE FINAL MULCH PLACEMENT. POSITION EMITTERS WITHIN DEVELOPING ROOT ZONES AS DETAILED. DO NOT PLACE EMITTERS AGAINST TRUNKS, STEMS, OR CROWNS.

36. STAKE TREES ONLY WHERE SHOWN OR REQUIRED FOR TEMPORARY STABILITY. REMOVE NURSERY STAKES. SUPPORTS SHALL ALLOW LIMITED TRUNK MOVEMENT WITHOUT ABRASION OR GIRDLING. REMOVE TEMPORARY STAKING AS SPECIFIED OR DIRECTED.

37. REMOVE EXCESS SOIL, REJECTED MATERIAL, CONTAINERS, LABELS, TIES, PRUNINGS, AND DEBRIS. LEAVE PAVING, DRAINS, BUILDINGS, FURNISHINGS, PLANTING AREAS, AND ADJACENT PROPERTY CLEAN AND UNDAMAGED.

ESTABLISHMENT, ACCEPTANCE, AND WARRANTY

38. MAINTAIN PLANTING FOR A MINIMUM 90-DAY ESTABLISHMENT PERIOD OR LONGER IF REQUIRED BY THE CONTRACT. MAINTENANCE SHALL INCLUDE WATERING, WEEDING,

MULCH REPAIR, PRUNING, STAKING ADJUSTMENT, PEST AND DISEASE MANAGEMENT, LITTER REMOVAL, IRRIGATION ADJUSTMENT, AND REPLACEMENT OF UNACCEPTABLE PLANTS.

39. USE INTEGRATED PEST-MANAGEMENT PRACTICES. APPLY FERTILIZERS, HERBICIDES, AND PESTICIDES ONLY WHEN NECESSARY AND IN ACCORDANCE WITH LABELS AND REGULATIONS. PREVENT OVERSPRAY, RUNOFF, OR DISCHARGE ONTO PAVING, INTO STORM DRAINS, OR INTO WATERWAYS.

40. REQUEST SUBSTANTIAL-COMPLETION INSPECTION ONLY AFTER PLANTING, IRRIGATION, MULCH, CLEANUP, DOCUMENTATION, AND CORRECTIVE WORK ARE COMPLETE.

SUBSTANTIAL COMPLETION AND THE WARRANTY PERIOD SHALL BEGIN UPON WRITTEN ACCEPTANCE BY THE OWNER OR CITY.

41. WARRANT PLANT MATERIAL FOR ONE YEAR FROM WRITTEN ACCEPTANCE UNLESS A LONGER PERIOD IS REQUIRED. THE WARRANTY INCLUDES SURVIVAL, HEALTH, VIGOR, TRUE-TO-NAME CONDITION, AND CHARACTERISTIC GROWTH UNDER NORMAL SITE AND MAINTENANCE CONDITIONS.

42. PROMPTLY REPLACE PLANTS THAT ARE DEAD, DECLINING, DISEASED, STRUCTURALLY DEFECTIVE, INCORRECTLY IDENTIFIED, OR FAILING TO DEVELOP HEALTHY GROWTH.

REPLACEMENTS SHALL MATCH THE SPECIFIED SPECIES, CULTIVAR, CONTAINER SIZE, AND QUALITY AT NO ADDITIONAL COST TO THE OWNER.

43. REPLACEMENT PLANTS ARE SUBJECT TO THE SAME QUALITY, INSPECTION, INSTALLATION, ESTABLISHMENT, AND APPROVAL REQUIREMENTS. THE FULL WARRANTY PERIOD SHALL RESTART WHEN EACH REPLACEMENT IS ACCEPTED IN WRITING.

44. CORRECT DAMAGE OR FAILURE CAUSED BY IMPROPER PROCUREMENT, HANDLING, STORAGE, INSTALLATION, IRRIGATION, MAINTENANCE, OR FAILURE TO PROTECT THE WORK AT THE CONTRACTOR’S EXPENSE. EXCLUSIONS FOR VANDALISM, EXTRAORDINARY WEATHER, OR OWNER-DIRECTED MAINTENANCE REQUIRE TIMELY DOCUMENTATION AND OWNER OR CITY APPROVAL.

45. BEFORE FINAL ACCEPTANCE, PROVIDE APPROVED SUBSTITUTION RECORDS, PLANT AND PRODUCT INFORMATION, MAINTENANCE RECOMMENDATIONS, IRRIGATION SCHEDULING INFORMATION, WARRANTIES, AND RECORD DRAWINGS IDENTIFYING MATERIAL DEVIATIONS FROM THE APPROVED DOCUMENTS. ** DETAILS ARE DIAGRAMMATIC. INSTALL PER PROJECT SPECIFICATIONS, APPLICABLE LOCAL REQUIREMENTS, AND CURRENT INDUSTRY BEST PRACTICES. #3 Laura Bassett - Lead Designer 08/30/2026 DRAFT FOR CITY REVIEW NOT FOR CONSTRUCTION OR BIDDING Agenda Item #7.9:

California
Contemporary
(707) 321-0720
18460 Happy Ln
Sonoma CA. 95476
[email protected]
Revision # Author Date
_________________________________
_________________________________
_________________________________
_________________________________
_________________________________
_________________________________
_________________________________
_________________________________
_________________________________
_________________________________
_________________________________
Irrigation Plan
L - 3.0
Scale: 1/8” = 1’
#2 Laura Bassett - Lead Designer 02/20/2026

1. Existing Irrigation Conditions: Existing irrigation information is based on City staff knowledge and limited field observation. Valve service areas, piping routes, pressure, flow, leaks, abandoned lines, and underground connections are not fully documented and shall be field investigated and verified prior to construction.

2. All valves noted are nodes, work on this project will connect post node.

3. Existing black drip tubing is abandoned in place. Remove only where encountered within proposed work or where removal is necessary for installation.

4. Existing chase locations. Hand dig as required to locate and verify existing irrigation chases prior to construction.
#2 Laura Bassett - Lead Designer 08/15/2026
Valley of the Moon Garden Club
1 3
4 MAIN LINE
Lateral Lines
Main Line
Chase Location (Unconfirmed)
Node #
Valve
Connection Point / Shut Off
IRRIGATION LEGEND 7 1
XX GPH
SHRUBS
6 8
7 5
2 EXISTING IRRIGATION NOTES
1 NORTH SIDE OF CARNAGIE DRIP EMITTERS 2 SOUTH SIDE OF CARNAGIE DRIP EMITTERS 3 NORTH OUTTER ROSE GARDEN INLINE DRIP 4 INNER ROSE GARDEN INLINE DRIP 5 SOUTH OUTTER ROSE GARDEN INLINE DRIP 6 ROSE GARDEN EAST BED INLINE DRIP 7 WEST TOWNHALL ROSES INLINE DRIP 8 EAST TOWNHALL ROSES INLINE DRIP VALVE

SIZE MAXIMUM FLOW RECOMMENED
1/2” 4 GPM
3/4” 8 GMP
1” 13 GMP
1 1/4” 22 GMP
1 1/2” 30 GMP
2” 50 GMP
PIPE SIZE 1 CARNAGIE LIBRARY 1275 SQ FT 2 ROSE GARDEN 2835 SQ FT 3 TOWNHALL ROSES 808 SQ FT

HYDROZONE
TOTAL AREA : 4,918 SQ FT
#3 Laura Bassett - Lead Designer 08/30/2026
City of Sonoma
No. 1 The Plaza, Sonoma, CA
95476

WATER EFFICIENT LANDSCAPE WORKSHEET
Prepared 12/1/15
This worksheet is filled out by the project applicant and it is a required element of the Landscape Documentation Package.

Reference Evapotranspiration (ETo) 46.1
TLA = regular Landscape Areas + Special Landscape
Areas.

ETAF Calculations
Regular Landscape Areas

All Landscape Areas
Hydrozone #
/Planting
Description
a
Plant
Factor (PF)
Irrigation
Method
b Irrigation
Efficiency
(IE)
c
ETAF
(PF/IE)
Landscape
Area (sq, ft,)
ETAF x Area Estimated Total
Water Use
(ETWU)
e
Regular Landscape Areas
Totals (A) (B)
Special Landscape Areas
111
Totals (C) (D)
ETWU Total
Maximum Allowed Water Allowance (MAWA)
e
Total ETAF x Area (B)
Total Area (A)
Average ETAF
B ÷ A
Total ETAF x Area (B+D)
Total Area (A+C)
Sitewide ETAF (B+D) ÷ (A+C)
a
Hydrozone #/Planting Description
E.g

1.) front lawn

2.) low water use plantings

3. ) medium water use planting
b
Irrigation Method
c
Irrigation Efficiency
overhead spray 0.75 for spray head
or drip 0.81 for drip
d
ETWU (Annual Gallons Required) =
Eto x 0.62 x ETAF x Area
where 0.62 is a conversion
factor that converts acreinches per acre per year to
gallons per square foot per
year.

Average ETAF for Regular Landscape Areas must
be 0.55 or below for residential areas, and 0.45 or
below for non-residential areas.
e
MAWA (Annual Gallons Allowed) = (Eto) ( 0.62) [ (ETAF x TLA) + ((1-ETAF) x SLA)]
where 0.62 is a conversion factor that converts acreinches per acre per year to gallons per square foot per year, LA is the total landscape area in square feet, SLA is the total special landscape area in square feet,
and ETAF is .55 for residential areas and 0.45 for nonresidential areas.

Plant Factor (PF)
0 to 0.1 Very Low Water Use Plants

0.1 to 0.3 Low Water Use Plants

0.4 to 0.6 Moderate Water Use Plants

0.7 to 1.0 High Water Use Plants
Plant factors cited are derived from the publication “Water Use classification of Landscape Species”.

Townhall Roses
Rose Garden
Library Plants
Drip
Drip
Drip
.75
.75
.75
.50
.50
.50

0.617

0.617

0.617
808 sq.ft.
2835 sq.ft.
1275 sq.ft.
498.77
1,750.00
787.04
14,256 gal/year
50,019 gal/year
22,495 gal/year
86,769 gal/year
63,255 gal/year

DRAFT FOR CITY REVIEW

NOT FOR CONSTRUCTION OR

BIDDING
Agenda Item #7.9:

(707) 321-0720
18460 Happy Ln
Sonoma CA. 95476
[email protected]
Revision # Author Date
_________________________________
_________________________________
_________________________________
_________________________________
_________________________________
_________________________________
_________________________________
_________________________________
_________________________________
_________________________________
_________________________________
Irrigation Details
L - 3.1
#2 Laura Bassett - Lead Designer 02/20/2026
#2 Laura Bassett - Lead Designer 08/15/2026
Valley of the Moon Garden Club

NODE CONNECTION DETAIL
NTS
1 T CONNECTION TO EXISTING IRRIGATION
NTS
2 STAKING, FITTINGS AND FLUSH END
3 NTS

IN LINE EMITTER DETAIL
4 NTS

SHRUB EMITTER LAYOUT
NTS
5 IRRIGATION NOTES

GENERAL REQUIREMENTS

1. ALL IRRIGATION WORK SHALL CONFORM TO THE APPROVED CONSTRUCTION DOCUMENTS, CITY OF SONOMA REQUIREMENTS, APPLICABLE CODES, MANUFACTURER’S REQUIREMENTS, AND CURRENT IRRIGATION INDUSTRY BEST PRACTICES.

2. REFER TO L-3.0 FOR IRRIGATION ZONES, EXISTING VALVES AND NODES, POINTS OF CONNECTION, HYDROZONES, PIPE SIZING, WATER-USE CALCULATIONS, AND PROPOSED WORK. REFER TO L-1.0 FOR EXISTING CONDITIONS, PROTECTION, AND REMOVAL REQUIREMENTS.

3. REFER TO L-2.0 THROUGH L-2.2 FOR PLANT LOCATIONS AND PLANTING REQUIREMENTS. COORDINATE IRRIGATION WITH FINAL APPROVED PLANT LOCATIONS.

4. IRRIGATION DRAWINGS ARE DIAGRAMMATIC. VERIFY ACTUAL CONDITIONS, PIPE ROUTING, EQUIPMENT LOCATIONS, FITTINGS, AND QUANTITIES IN THE FIELD.

5. PROVIDE ALL LABOR, MATERIALS, EQUIPMENT, CONNECTIONS, TESTING, FLUSHING, ADJUSTMENT, AND INCIDENTAL WORK REQUIRED FOR A COMPLETE AND FUNCTIONAL SYSTEM.

EXISTING CONDITIONS AND FIELD VERIFICATION

6. EXISTING IRRIGATION INFORMATION IS BASED ON CITY STAFF KNOWLEDGE AND LIMITED FIELD OBSERVATION. VALVE SERVICE AREAS, PIPING ROUTES, PIPE SIZES, PRESSURE, FLOW, LEAKS, ABANDONED LINES, CONTROL WIRING, CHASES, AND CONNECTIONS ARE NOT FULLY DOCUMENTED.

7. FIELD INVESTIGATE, LOCATE, TEST, AND VERIFY EXISTING IRRIGATION BEFORE REMOVAL, MODIFICATION, OR INSTALLATION.

8. COORDINATE AN ON-SITE REVIEW WITH THE CITY REPRESENTATIVE BEFORE IRRIGATION WORK. VERIFY EXISTING VALVES, NODES, CHASES, CONNECTION POINTS, AND AREAS SERVED.

9. OPERATE AFFECTED EXISTING VALVES AND VERIFY OPERATION, AVAILABLE WATER, PRESSURE, FLOW, AND LEAKS.

10. NOTIFY THE CITY AND LANDSCAPE DESIGNER OF INOPERABLE EQUIPMENT, INADEQUATE PRESSURE OR FLOW, LEAKS, UNDOCUMENTED PIPING, OR OTHER CONDITIONS AFFECTING THE WORK.

11. EXISTING VALVES AND BATTERY-OPERATED NODES SHALL REMAIN UNLESS SPECIFICALLY SHOWN OR AUTHORIZED FOR REPLACEMENT. PROPOSED WORK SHALL GENERALLY CONNECT DOWNSTREAM OF EXISTING VALVES.

12. EXISTING BLACK IRRIGATION TUBING IS REPORTED AS ABANDONED. FIELD VERIFY ACTIVE AND ABANDONED COMPONENTS BEFORE DISTURBANCE.

UTILITIES AND EXCAVATION

13. OBTAIN USA NORTH 811 UTILITY MARKING BEFORE EXCAVATION. FIELD LOCATE CITY-OWNED OR PRIVATE UTILITIES NOT IDENTIFIED THROUGH 811.

14. EXISTING IRRIGATION, CONTROL WIRING, FIBER, ELECTRICAL CONDUIT, AND OTHER UTILITIES MAY OCCUR WITHIN THE WORK AREA. LOCATIONS SHOWN ARE APPROXIMATE.

15. HAND EXCAVATE AS REQUIRED TO LOCATE EXISTING PIPE, CHASES, CONDUIT, UTILITIES, AND OTHER CONCEALED IMPROVEMENTS.

16. HAND DIG IN UTILITY-SENSITIVE AREAS AND ADJACENT TO BUILDINGS, VALVE BOXES, CHASES, EXISTING TREES, AND IMPROVEMENTS TO REMAIN.

17. PROTECT EXISTING UTILITIES, IRRIGATION, PAVING, BUILDINGS, AND PLANTING. REPAIR CONTRACTOR-CAUSED DAMAGE AT NO ADDITIONAL COST TO THE CITY.

POINTS OF CONNECTION AND EQUIPMENT

18. VERIFY EACH POINT OF CONNECTION BEFORE MODIFICATION, INCLUDING PIPE SIZE, MATERIAL, CONDITION, DEPTH, PRESSURE, AND FLOW.

19. PROVIDE ALL FITTINGS, ADAPTERS, FILTRATION, PRESSURE REGULATION, AND OTHER COMPONENTS REQUIRED FOR COMPLETE CONNECTIONS.

20. REUSE EXISTING VALVE BOXES WHERE SOUND AND ADEQUATELY SIZED. KEEP VALVES, FILTERS, REGULATORS, AND FLUSH DEVICES ACCESSIBLE.

21. LABEL VALVES AND ZONES TO CORRESPOND WITH FINAL RECORD DRAWINGS AND CITY MAINTENANCE INFORMATION.

PIPE, TUBING AND DRIP EQUIPMENT

22. SIZE SCHEDULE 40 PVC TO MAINTAIN WATER VELOCITY AT OR BELOW 5 FEET PER SECOND. VERIFY PRESSURE, FLOW, DEVELOPED LENGTH, AND FRICTION LOSS.

23. INSTALL PIPE, FITTINGS, TUBING, FILTRATION, AND PRESSURE REGULATION PER MANUFACTURER’S REQUIREMENTS AND ACCEPTED INDUSTRY PRACTICES.

24. KEEP PIPING CLEAN DURING INSTALLATION. DO NOT INSTALL DAMAGED, KINKED, CONTAMINATED, OR DEFECTIVE MATERIALS.

25. ROUTE AND SECURE TUBING TO MINIMIZE EXPOSURE, CROSSINGS, TRIP HAZARDS, AND CONFLICTS WITH MAINTENANCE.

26. PROVIDE FILTRATION AND PRESSURE REGULATION COMPATIBLE WITH INSTALLED DRIP EQUIPMENT AND LOCATE SERVICEABLE COMPONENTS FOR ACCESS.

ROSE GARDEN AND CITY HALL

27. PROVIDE PRESSURE-COMPENSATING INLINE DRIPLINE WITHIN DESIGNATED ROSE GARDEN AND CITY HALL PLANTING AREAS AS SHOWN ON L-3.0.

28. INSTALL DRIPLINE AT CONSISTENT SPACING PER PLANS, DETAILS, AND MANUFACTURER’S REQUIREMENTS. ADJUST ROUTING AROUND EXISTING PLANTS, ROOTS, UTILITIES, AND EDGING.

29. KEEP DRIPLINE CLEAR OF PLANT CROWNS, WOODY STEMS, BUILDINGS, AND PAVING EDGES.

30. PROVIDE ACCESSIBLE FLUSHING AT THE END OR LOW POINT OF EACH DRIP ASSEMBLY. FLUSH EXISTING PIPING BEFORE CONNECTING NEW DRIPLINE.

CARNEGIE LIBRARY

31. PROVIDE POINT-SOURCE DRIP IRRIGATION TO DESIGNATED PLANTS AS SHOWN ON L-3.0 AND L-3.1.

32. ROUTE 3/4-INCH DISTRIBUTION TUBING THROUGH PLANTING AREAS WITH 1/4-INCH BRANCHES TO INDIVIDUAL PLANTS. DO NOT DAISY-CHAIN 1/4-INCH TUBING.

33. UNLESS OTHERWISE SHOWN, PROVIDE:

A. 1-GALLON PLANT: TWO 0.5-GPH EMITTERS.

B. 5-GALLON PLANT: TWO 1.0-GPH EMITTERS.

C. 15-GALLON PLANT: FOUR 1.0-GPH EMITTERS.

34. DISTRIBUTE EMITTERS AROUND THE ROOT ZONE AND KEEP CLEAR OF CROWNS, TRUNKS, AND WOODY STEMS.

35. INSTALL EMITTERS AND TUBING TO REMAIN ACCESSIBLE FOR ADJUSTMENT WHILE PROTECTED FROM FOOT TRAFFIC AND MAINTENANCE.

SYSTEM PERFORMANCE

36. IRRIGATION ZONES SHALL CORRESPOND TO HYDROZONES AND VALVE SERVICE AREAS SHOWN ON L-3.0, SUBJECT TO FIELD VERIFICATION.

37. VERIFY AVAILABLE FLOW AND PRESSURE ARE ADEQUATE FOR EACH COMPLETED ZONE.

38. NOTIFY THE LANDSCAPE DESIGNER BEFORE MODIFYING ZONE LIMITS, PIPE SIZING, DRIPLINE LENGTHS, VALVES, OR CONTROLS.

39. FINAL SYSTEM SHALL PROVIDE COMPLETE AND APPROPRIATE WATER DELIVERY TO ALL DESIGNATED PLANT MATERIAL.

INSTALLATION, TESTING AND INSPECTION

40. COORDINATE IRRIGATION WITH PLANTING, SOIL PREPARATION, EDGING, ROOTS, PAVING, UTILITIES, AND OTHER WORK.

41. COMPLETE IRRIGATION INSTALLATION, TESTING, FLUSHING, AND ADJUSTMENT BEFORE FINAL MULCH PLACEMENT.

42. TEST EXISTING CONDITIONS BEFORE MODIFICATION AND TEST NEW WORK BEFORE BACKFILLING OR CONCEALMENT.

43. DO NOT CONCEAL WORK REQUIRING INSPECTION UNTIL THE CITY REPRESENTATIVE HAS HAD AN OPPORTUNITY TO REVIEW IT.

44. PRESSURIZE AND OPERATE COMPLETED PIPING. REPAIR LEAKS OR DEFECTIVE CONNECTIONS AND RETEST.

45. FLUSH NEW AND REUSED PIPING BEFORE OPERATING DRIP EQUIPMENT. VERIFY VALVE FUNCTION, REGULATION, FILTRATION, EMITTER DISCHARGE, AND WATER DELIVERY.

46. CORRECT LEAKING, CLOGGED, KINKED, OR NONFUNCTIONING COMPONENTS AND CONDITIONS CAUSING RUNOFF OR PONDING.

CONTROLLERS AND SCHEDULING

47. VERIFY EACH COMPLETED ZONE RESPONDS TO ITS DESIGNATED EXISTING CONTROL NODE.

48. PROGRAM IRRIGATION APPROPRIATE TO PLANT MATERIAL, SOIL, SEASON, EXPOSURE, AND IRRIGATION METHOD.

49. ADJUST ESTABLISHMENT SCHEDULING AS PLANTS BECOME ESTABLISHED. PROVIDE FINAL PROGRAMMING INFORMATION TO THE CITY AT CLOSEOUT.

RECORD DRAWINGS AND CLOSEOUT

50. MAINTAIN FIELD RECORDS OF ACTUAL IRRIGATION CONDITIONS AND APPROVED CHANGES THROUGHOUT CONSTRUCTION.

51. RECORD ACTUAL POINTS OF CONNECTION, VALVES, NODES, PIPING, CHASES, SLEEVES, WIRING, FLUSH ASSEMBLIES, AND EXISTING CONDITIONS DISCOVERED DURING WORK.

52. BEFORE FINAL ACCEPTANCE, SUBMIT LEGIBLE RECORD DRAWINGS SHOWING THE COMPLETED SYSTEM, VERIFIED CONNECTIONS, VALVE AND ZONE RELATIONSHIPS, AND FIELD CHANGES.

53. DEMONSTRATE COMPLETED SYSTEM OPERATION TO THE CITY WHEN REQUESTED AND PROVIDE PRODUCT, MAINTENANCE, WARRANTY, AND CONTROLLER INFORMATION.

54. RESTORE DISTURBED SOIL, MULCH, PLANTING, PAVING, AND OTHER IMPROVEMENTS AND REMOVE IRRIGATION CONSTRUCTION DEBRIS.

WARRANTY AND ESTABLISHMENT

55. WARRANT IRRIGATION MATERIALS AND WORKMANSHIP FOR THE PERIOD ESTABLISHED BY THE CITY CONTRACT. REPAIR DEFECTIVE MATERIALS, LEAKS, CONNECTIONS, AND CONTRACTOR-CAUSED DAMAGE.

56. MONITOR AND ADJUST IRRIGATION DURING PLANT ESTABLISHMENT TO PROVIDE APPROPRIATE WATER WITHOUT RUNOFF, PONDING, OR EXCESSIVE SATURATION.

DETAIL DISCLAIMER
IRRIGATION DETAILS ARE DIAGRAMMATIC AND FOR GENERAL INSTALLATION INTENT. INSTALL PER PROJECT SPECIFICATIONS, APPLICABLE LOCAL REQUIREMENTS, CURRENT INDUSTRY BEST PRACTICES, AND MANUFACTURER’S REQUIREMENTS.

PERRENIAL AND GRASS EMITTER LAYOUT
NTS
6 ** DETAILS ARE DIAGRAMMATIC. INSTALL PER PROJECT SPECIFICATIONS, APPLICABLE LOCAL REQUIREMENTS, AND CURRENT INDUSTRY BEST PRACTICES. #3 Laura Bassett - Lead Designer 08/30/2026 DRAFT FOR CITY REVIEW NOT FOR CONSTRUCTION OR BIDDING Agenda Item #7.9:

(707) 321-0720
18460 Happy Ln
Sonoma CA. 95476
[email protected]
Revision # Author Date
_________________________________
_________________________________
_________________________________
_________________________________
_________________________________
_________________________________
_________________________________
_________________________________
_________________________________
_________________________________
_________________________________
General Notes
L - 4.0
Scale: NTS
#2 Laura Bassett - Lead Designer 02/20/2026
#2 Laura Bassett - Lead Designer 08/15/2026
Valley of the Moon Garden Club

1. GENERAL REQUIREMENTS

1.1 CONTRACTOR SHALL EXAMINE THE PROJECT SITE AND BECOME FAMILIAR WITH EXISTING

CONDITIONS, ACCESS, UTILITIES, IRRIGATION, VEGETATION, PAVING, STRUCTURES, AND OTHER CONDITIONS AFFECTING THE WORK BEFORE CONSTRUCTION. REFER TO SHEET L-1.0, COVER SHEET, EXISTING CONDITIONS & REMOVAL PLAN.

1.2 DRAWINGS INDICATE DESIGN INTENT AND THE GENERAL EXTENT OF WORK. CONTRACTOR SHALL

VERIFY DIMENSIONS, QUANTITIES, EXISTING CONDITIONS, AND IMPROVEMENT LOCATIONS BEFORE ORDERING MATERIALS OR BEGINNING WORK.

1.3 DRAWINGS AND SEPARATELY ISSUED CITY BID AND CONTRACT DOCUMENTS ARE COMPLEMENTARY. NOTIFY THE CITY REPRESENTATIVE IN WRITING OF CONFLICTS, DISCREPANCIES, OMISSIONS, OR UNFORESEEN CONDITIONS. DO NOT PROCEED WITH AFFECTED WORK UNTIL WRITTEN DIRECTION IS RECEIVED.

1.4 COMPLY WITH APPLICABLE CODES, PERMITS, UTILITY-CLEARANCE REQUIREMENTS, CITY REQUIREMENTS, CONDITIONS OF APPROVAL, AND THE EXECUTED CITY CONTRACT.

1.5 PROTECT EXISTING IMPROVEMENTS DESIGNATED TO REMAIN. REPAIR OR REPLACE CONSTRUCTION-RELATED DAMAGE AT THE CONTRACTOR’S EXPENSE AND TO THE CITY’S SATISFACTION. REFER TO SHEET L-1.0 FOR PROTECTION AND REMOVAL REQUIREMENTS.

1.6 MAINTAIN SAFE PUBLIC ACCESS AND PROVIDE REQUIRED BARRICADES, WARNING SIGNS, TEMPORARY CLOSURES, AND PUBLIC PROTECTION THROUGHOUT CONSTRUCTION. COORDINATE ACCESS RESTRICTIONS WITH THE CITY BEFORE IMPLEMENTATION.

1.7 REFER TO SHEET L-2.0 FOR THE PLANTING PLAN AND PLANT SCHEDULE, SHEET L-2.1 FOR THE PLANTING PALETTE, AND SHEET L-2.2 FOR PLANTING DETAILS AND NOTES.

1.8 REFER TO SHEET L-3.0 FOR THE IRRIGATION PLAN, POINTS OF CONNECTION, VALVES, HYDROZONES, EQUIPMENT, AND WATER-USE CALCULATIONS. REFER TO SHEET L-3.1 FOR IRRIGATION DETAILS AND NOTES.

2. CITY COORDINATION AND FIELD VERIFICATION

2.1 COORDINATE WORK WITH THE DESIGNATED CITY REPRESENTATIVE BEFORE MOBILIZATION,

DEMOLITION, IRRIGATION SHUTDOWNS, EXCAVATION, REQUIRED INSPECTIONS, AND FINAL ACCEPTANCE.

2.2 EXISTING CONCEALED CONDITIONS SHOWN ARE APPROXIMATE AND BASED ON AVAILABLE INFORMATION, LIMITED FIELD OBSERVATION, AND INFORMATION PROVIDED BY CITY STAFF. FIELD VERIFY CONDITIONS AFFECTING THE WORK BEFORE DISTURBANCE.

2.3 OBTAIN USA NORTH 811 UTILITY MARKING BEFORE EXCAVATION. FIELD LOCATE CITY-OWNED AND PRIVATE UTILITIES NOT IDENTIFIED THROUGH 811. UTILITY MARKINGS DO NOT RELIEVE THE CONTRACTOR OF RESPONSIBILITY FOR PROTECTING EXISTING FACILITIES.

2.4 HAND EXCAVATE AS REQUIRED WHERE EXISTING IRRIGATION, UTILITY CHASES, CONTROL WIRING, CONDUITS, ROOTS, OR OTHER CONCEALED IMPROVEMENTS MAY CONFLICT WITH THE WORK.

2.5 EXISTING IRRIGATION INFORMATION IS BASED ON CITY STAFF KNOWLEDGE AND LIMITED FIELD OBSERVATION. VALVE SERVICE AREAS, PIPE ROUTES, PIPE SIZES, PRESSURE, FLOW, LEAKS, ABANDONED LINES, CONTROL WIRING, AND UNDERGROUND CONNECTIONS ARE NOT FULLY DOCUMENTED.

2.6 OPERATE AND INVESTIGATE EXISTING IRRIGATION BEFORE MODIFICATION. VERIFY VALVE

OPERATION, ZONE LIMITS, LEAKS, AVAILABLE PRESSURE AND FLOW, PIPE ROUTES, CONTROL OPERATION, AND POINTS OF CONNECTION. REFER TO SHEETS L-3.0 AND L-3.1.

2.7 IMMEDIATELY NOTIFY THE CITY REPRESENTATIVE IN WRITING OF CONCEALED CONDITIONS OR CONFLICTS AFFECTING THE WORK. PROTECT THE AFFECTED AREA AND DO NOT PROCEED UNTIL WRITTEN DIRECTION IS RECEIVED.

3. SUBMITTALS AND SUBSTITUTIONS

3.1 SUBMIT PRODUCT DATA FOR IRRIGATION EQUIPMENT AND OTHER SPECIFIED MANUFACTURED PRODUCTS BEFORE PROCUREMENT OR INSTALLATION. REFER TO SHEETS L-3.0 AND L-3.1 FOR IRRIGATION EQUIPMENT AND REQUIREMENTS.

3.2 PLANT MATERIAL SHALL CONFORM TO THE APPROVED PLANT SCHEDULE ON SHEET L-2.0 AND THE PLANTING REQUIREMENTS ON SHEET L-2.2.

3.3 SUBMIT PROPOSED PLANT SUBSTITUTIONS TO THE LANDSCAPE DESIGNER FOR WRITTEN APPROVAL BEFORE PROCUREMENT OR INSTALLATION. VERBAL AUTHORIZATION DOES NOT CONSTITUTE APPROVAL.

3.4 MATERIAL OR EQUIPMENT SUBSTITUTIONS AFFECTING APPEARANCE, PERFORMANCE, WATER

USE, HYDROZONE CLASSIFICATION, LAYOUT, COMPATIBILITY, OR DESIGN INTENT REQUIRE WRITTEN APPROVAL BEFORE PROCUREMENT OR INSTALLATION.

3.5 SUBSTITUTION REQUESTS SHALL IDENTIFY THE SPECIFIED AND PROPOSED PRODUCTS, REASON

FOR SUBSTITUTION, TECHNICAL DIFFERENCES, AVAILABILITY, AND EFFECTS ON COST, SCHEDULE, PERFORMANCE, WATER USE, AND DESIGN INTENT.

3.6 SUBMITTAL REVIEW DOES NOT RELIEVE THE CONTRACTOR OF RESPONSIBILITY FOR DIMENSIONS,

QUANTITIES, FIELD VERIFICATION, PRODUCT COMPATIBILITY, COORDINATION, INSTALLATION, WARRANTY, OR COMPLIANCE WITH THE CONTRACT DOCUMENTS.

4. INSPECTIONS AND TESTING

4.1 COORDINATE REQUIRED INSPECTIONS WITH THE CITY REPRESENTATIVE. DO NOT BACKFILL, COVER, OR CONCEAL WORK REQUIRING INSPECTION UNTIL IT HAS BEEN REVIEWED.

4.2 PROVIDE THE CITY REPRESENTATIVE AND LANDSCAPE DESIGNER AT LEAST THREE WORKING DAYS’ NOTICE BEFORE PLANT-LAYOUT REVIEW OR PLANT INSTALLATION.

4.3 LAY OUT PLANTS IN THEIR CONTAINERS AT THE LOCATIONS SHOWN BEFORE EXCAVATING PLANTING HOLES. DO NOT BEGIN PLANTING UNTIL THE LAYOUT AND DELIVERED PLANT MATERIAL HAVE BEEN REVIEWED.

4.4 TEST EXISTING IRRIGATION CONDITIONS BEFORE MODIFICATION. REFER TO SHEETS L-3.0 AND L-3.1 FOR FIELD-VERIFICATION AND TESTING REQUIREMENTS.

4.5 TEST COMPLETED IRRIGATION PIPING, FITTINGS, VALVES, AND COMPONENTS BEFORE BACKFILLING OR CONCEALMENT. REPAIR DEFECTS AND RETEST THE SYSTEM.
#3 Laura Bassett - Lead Designer 08/30/2026
Section / Location Bid Item Description Unit Est. Qty. Unit Price Bid Amount Drawing Reference A1 General Mobilization, bonds, insurance, permits, coordination and general conditions
LS L-1.0; L-4.0
A2 General Temporary protection, barricades, public access and site safety
LS L-1.0; L-4.0
A3 General Utility notification, field verification, potholing/hand excavation and existing-condition investigation
LS L-1.0; L-3.0; L-4.0
A4 General Submittals, inspections, testing, closeout, O&M information and record drawings
LS L-4.0
B1 Carnegie Library Selective landscape demolition, removals, off-haul and disposal
LS L-1.0
B2 Carnegie Library Protection and selective pruning of existing planting to remain
LS L-1.0; L-2.0
B3 Carnegie Library Fine grading and planting-area preparation LS L-2.0; L-2.2 B4 Carnegie Library Soil amendment / compost — furnish, place and incorporate CY L-2.0; L-2.2 B5 Carnegie Library Plant material — furnish and deliver complete plant schedule LS L-2.0 B6 Carnegie Library Plant installation, layout, excavation, backfill and initial watering
LS L-2.0; L-2.2
B7 Carnegie Library Drip irrigation — field verify existing system; connect downstream of existing valves/nodes; complete distribution, emitters, fittings, flush points, testing and adjustment LS L-3.0; L-3.1
B8 Carnegie Library Arbor mulch — furnish and install CY L-2.1; L-2.2 C1 Rose Garden Steel edging, 1/4 in. x 5 in. — furnish and install complete LF L-2.2 C2 Rose Garden Existing irrigation investigation, pressure/flow verification and connection confirmation
LS L-3.0; L-4.0
C3 Rose Garden Inline drip irrigation — furnish and install complete, including tubing, fittings, flush assemblies, connection and testing
LS L-3.0; L-3.1
C4 Rose Garden Shredded redwood / specified rose-garden mulch — furnish and install
CY L-2.1; L-2.2
D1 City Hall Existing rose, mulch and irrigation removal; off-haul and disposal
LS L-1.0
D2 City Hall Fine grading and planting-area preparation LS L-2.0; L-2.2 D3 City Hall Soil amendment / compost — furnish, place and incorporate CY L-2.0; L-2.2 D4 City Hall Replacement rose material — furnish and deliver per current planting plan
LS L-2.0
D5 City Hall Replacement rose installation, layout, excavation, backfill and initial watering
LS L-2.0; L-2.2
D6 City Hall Inline drip irrigation — field verify and connect downstream of existing valves/nodes; furnish and install complete
LS L-3.0; L-3.1
D7 City Hall Specified rose-garden mulch — furnish and install CY L-2.1; L-2.2 E1 Project-wide 90-day plant establishment and landscape maintenance LS L-2.2; L-4.0 E2 Project-wide One-year plant warranty and replacement obligations LS L-2.2; L-4.0 TOTAL $0.00

BID SCHEDULE GENERAL NOTES AND PROCEDURES

4.6 FLUSH IRRIGATION PIPING AND DRIP SYSTEMS BEFORE INSTALLING EMITTERS OR PLACING THE SYSTEM INTO FINAL OPERATION.

4.7 COMPLETED IRRIGATION SHALL OPERATE WITHOUT VISIBLE LEAKS AND SHALL PROVIDE FUNCTIONAL WATER DELIVERY THROUGHOUT EACH DESIGNATED ZONE.

4.8 CORRECT DEFECTIVE, DAMAGED, OR NONCONFORMING WORK BEFORE SUBSTANTIAL COMPLETION OR FINAL ACCEPTANCE.

5. PLANTING INSTALLATION AND FIELD LAYOUT

5.1 REFER TO SHEETS L-2.0 THROUGH L-2.2 FOR PROPOSED PLANTING AT CARNEGIE LIBRARY, THE ROSE GARDEN, CITY HALL, AND OTHER PROJECT AREAS SHOWN.

5.2 PLANT SPECIES, CULTIVARS, QUANTITIES, CONTAINER SIZES, SPACING, AND GENERAL LOCATIONS SHALL CONFORM TO THE PLANTING PLAN AND PLANT SCHEDULE.

5.3 COORDINATE FINAL PLANT PLACEMENT WITH THE LANDSCAPE DESIGNER BEFORE EXCAVATING PLANTING HOLES OR INSTALLING PLANTS.

5.4 PLANT LOCATIONS INDICATE DESIGN INTENT. MINOR FIELD ADJUSTMENTS MAY BE MADE FOR EXISTING

VEGETATION, ROOTS, UTILITIES, IRRIGATION, DRAINAGE, REQUIRED CLEARANCES, OR OTHER VERIFIED CONDITIONS WITH THE LANDSCAPE DESIGNER’S APPROVAL.

5.5 DO NOT SUBSTITUTE PLANTS, REDUCE QUANTITIES, INCREASE SPACING, OR MATERIALLY ALTER THE PLANTING COMPOSITION WITHOUT WRITTEN APPROVAL.

5.6 REFER TO SHEET L-2.2 FOR SOIL PREPARATION, MULCH, PLANTING STANDARDS, INSTALLATION NOTES, AND PLANTING DETAILS.

6. CLEANUP AND SITE RESTORATION

6.1 MAINTAIN PROJECT AREAS IN A CLEAN, SAFE, AND ORDERLY CONDITION THROUGHOUT CONSTRUCTION.

6.2 REMOVE DEMOLITION DEBRIS, EXCESS SOIL, PACKAGING, EXPOSED ABANDONED MATERIALS, AND CONSTRUCTION WASTE FROM THE SITE. DISPOSE OF MATERIALS IN ACCORDANCE WITH APPLICABLE REQUIREMENTS.

6.3 RESTORE PAVING, PLANTING, IRRIGATION, UTILITIES, FINISH GRADES, AND OTHER EXISTING IMPROVEMENTS

DISTURBED OR DAMAGED BY CONSTRUCTION TO A CONDITION EQUAL TO OR BETTER THAN THE PRECONSTRUCTION CONDITION.

6.4 PROTECT EXISTING IMPROVEMENTS DESIGNATED TO REMAIN THROUGHOUT CLEANUP AND RESTORATION.

REFER TO SHEET L-1.0.

6.5 UPON COMPLETION, CLEAN ALL WORK AREAS, REMOVE TEMPORARY PROTECTION AND SURPLUS MATERIALS, AND LEAVE THE PROJECT SAFE AND READY FOR CITY USE.

7. RECORD DRAWINGS AND CLOSEOUT

7.1 MAINTAIN ONE CURRENT SET OF RECORD DRAWINGS ON SITE THROUGHOUT CONSTRUCTION. RECORD ACTUAL INSTALLED CONDITIONS AND APPROVED FIELD CHANGES AS WORK PROGRESSES.

7.2 RECORD ACTUAL LOCATIONS OF IRRIGATION PIPING, VALVES, POINTS OF CONNECTION, CHASES, SLEEVES, CONTROL WIRING, FLUSH DEVICES, AND OTHER CONCEALED IRRIGATION IMPROVEMENTS. REFER TO SHEETS L-3.0 AND L-3.1.

7.3 RECORD EXISTING IRRIGATION PIPING, CHASES, CONNECTION POINTS, UTILITIES, AND OTHER CONCEALED IMPROVEMENTS DISCOVERED DURING CONSTRUCTION WHERE THEY AFFECT THE WORK.

7.4 DIMENSION CONCEALED IMPROVEMENTS FROM PERMANENT, READILY IDENTIFIABLE SITE FEATURES WHERE PRACTICABLE.

7.5 BEFORE FINAL ACCEPTANCE, SUBMIT COMPLETE AND LEGIBLE RECORD DRAWINGS TO THE CITY SHOWING AS-BUILT CONDITIONS.

7.6 PROVIDE FINAL VALVE AND ZONE IDENTIFICATION, CONTROLLER PROGRAMMING, AND IRRIGATION SCHEDULING INFORMATION REFLECTING THE COMPLETED INSTALLATION.

7.7 PROVIDE APPLICABLE PRODUCT DATA, OPERATING INSTRUCTIONS, WARRANTIES, AND MAINTENANCE INFORMATION FOR INSTALLED EQUIPMENT AND MATERIALS.

7.8 DEMONSTRATE IRRIGATION OPERATION, VALVE IDENTIFICATION, FLUSHING PROCEDURES, AND CONTROLLER PROGRAMMING TO DESIGNATED CITY MAINTENANCE PERSONNEL.

7.9 COMPLETE REQUIRED CORRECTIONS, CLEANUP, RECORD DRAWINGS, TRAINING, CLOSEOUT DOCUMENTATION, AND OTHER OUTSTANDING WORK BEFORE FINAL ACCEPTANCE.

8. WARRANTY AND ESTABLISHMENT

8.1 WARRANT INSTALLED MATERIALS AND WORKMANSHIP FOR THE PERIOD ESTABLISHED BY THE CITY CONTRACT.

8.2 CORRECT DEFECTIVE INSTALLATION AND REPAIR OR REPLACE DEFECTIVE MATERIALS DURING THE APPLICABLE WARRANTY PERIOD AT NO ADDITIONAL COST TO THE CITY.

8.3 REPLACE PLANTS THAT FAIL DURING THE ESTABLISHMENT OR WARRANTY PERIOD DUE TO DEFECTIVE

MATERIAL, IMPROPER HANDLING OR INSTALLATION, INADEQUATE CONTRACTOR MAINTENANCE, OR IRRIGATION DEFICIENCIES WITHIN THE CONTRACTOR’S RESPONSIBILITY.

8.4 REPAIR LEAKS, SETTLEMENT, IRRIGATION FAILURES, OR DAMAGE RESULTING FROM DEFECTIVE INSTALLATION DURING THE APPLICABLE WARRANTY PERIOD.

8.5 PROVIDE PLANT-ESTABLISHMENT MAINTENANCE FOR THE PERIOD ESTABLISHED BY THE CONTRACT DOCUMENTS. MAINTENANCE SHALL INCLUDE WATERING, IRRIGATION INSPECTION AND ADJUSTMENT, WEEDING, CLEANUP, MULCH REPAIR, AND REPLACEMENT OF FAILED PLANTS AS REQUIRED.

8.6 WARRANTY AND ESTABLISHMENT PERIODS SHALL BEGIN UPON WRITTEN CITY ACCEPTANCE UNLESS OTHERWISE ESTABLISHED BY THE CITY CONTRACT.

DRAFT FOR CITY REVIEW

NOT FOR CONSTRUCTION OR

BIDDING
Agenda Item #7.9:

City of Sonoma
Agenda Item Summary
Meeting: City Council - 07 Oct 2026
Department
Community Development
Department
Staff Contact
Jacob Dunn, Associate Planner
Agenda Item Title
Public Hearing to Consider Adoption of an Ordinance Repealing Sonoma Municipal Code Title 18 Signs and Display Advertising, Adding a new Chapter 19.47 Signs, and Amending Sections of the Municipal Code to Modify the New Sign Code References and Finding the Ordinance Exempt from the California Environmental Act (CEQA) Pursuant to Section 15061(b)(3) - General Rule - of the CEQA Guidelines.

Summary
Sonoma Municipal Code Title 18 (Signs and Display Advertising) contains rules and regulations pertaining to signs in the City of Sonoma, which has been considered for revisions. The proposed ordinance will repeal the existing Title 18 and add a new chapter for signs within the Development Code under Sonoma Municipal Code Chapter 19.47, Signs. The updated sign code is aimed at providing clear objective standards for the public to utilize when planning signage for their properties. In addition, portions of the Municipal Code will be updated to remove references to Title 18 and provide references to the new Chapter 19.47.

A study session was held by the Planning Commission in November of 2023 (Agenda and Item Report) to discuss revising the sign ordinance and direct the creation of an ad-hoc committee in conjunction with the Design Review and Historic Preservation Commission (DRHPC). The effort to initiate the ad-hoc was never accomplished, and since then changes have been made to the DRHPC, which is now called the Historic Preservation Commission. Staff began reviewing the draft ordinance in light of these changes to be consistent with the current code.

The City initially worked with consultants in 2022 to draft a new sign ordinance. This draft was reviewed and taken forward for discussion with the Planning Commission to consider revisions or amendments that may be necessary before adoption.

The Planning Commission directed staff to form an ad-hoc to review the draft and prepare revisions. Staff coordinated with the ad-hoc and a knowledgeable third party, compiled comments and revisions, and prepared an updated draft for review by the Planning Commission. Staff presented the updated draft in November 2025 (Agenda and Item Report) with modified language and additional sections to address permitting requirements and ensure clarity. Staff held an additional study session in June 2026 (Agenda and Item Report) with the suggested revisions and additional criteria to be reviewed by the Planning Commission. The study session provided responses to staff questions for consideration in the final draft.

The final draft was presented to the Planning Commission on September 17, 2026 (Agenda and Item Report) including the adoption of a master sign program and the technical sign standards. Staff presented the comprehensive final draft and discussed the final edits that would be made. After review and discussion, the Planning Commission recommended adoption by the City Council. The final edits can be seen in the attachments.

New Sign Code
Agenda Item #8.1:

The comprehensive update to the Sign Code is a streamlined approach to approval while maintaining Sonoma’s character. Updates include:
 Administrative approval
 Objective design standards by sign type
 Voluntary master sign program
 Variance of standards reviewed by the Planning Commission  Expanding definitions to capture new sign types
 Modifications to measurement guidelines
 Updates to prohibited displays
Recommended Council Action
Introduce an ordinance repealing Sonoma Municipal Code Title 18 Signs and Display Advertising, adding a new Chapter 19.47 Signs, and amending sections of the Municipal Code to modify the new sign code references and finding the Ordinance exempt from the California Environmental Act (CEQA) Pursuant to Section 15061(b)(3) - General Rule - of the CEQA Guidelines.

Alternative Actions
Propose modifications to the Ordinance and direct staff to reintroduce the Ordinance.

Financial Impact
There are no financial impacts
Environmental Review Status
Environmental Impact Report
Negative Declaration
Exempt
Not Applicable
Approved/Certified
No Action Required
Action Requested
Attachments
Draft Sign Ordinance
Exhibit A
Exhibit B
PC Approved Ordinance
Agenda Item #8.1:

City of Sonoma
ORDINANCE #____ - 2026

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SONOMA REPEALING SONOMA MUNICIPAL CODE TITLE 18 SIGNS AND DISPLAY ADVERTISING, ADDING CHAPTER 19.47 SIGNS, AND AMENDING CERTAIN SECTIONS OF THE MUNICIPAL

CODE TO MODIFY NEW SIGN CODE REFERENCES, INCLUDING AN ACTION FINDING

THIS EXEMPT FROM FURTHER ENVIRONMENTAL REVIEW UNDER THE GENERAL

RULE IN CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) GUIDELINES SECTION 15061(B)(3)
WHEREAS, on September 17, 2026, the Planning Commission conducted a duly noticed public hearing to discuss and consider proposed amendments, consider public testimony, and made a recommendation to the City Council to approve this ordinance; WHEREAS, the City Council conducted a duly noticed public hearing on ___________, to discuss and consider proposed amendments, consider public testimony, and introduced the ordinance.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SONOMA DOES HEREBY ORDAIN AS FOLLOWS:

SECTION 1. RECITALS
City Council finds the Recitals above are true and correct and are incorporated herein by this reference.

SECTION 2. MUNICIPAL CODE AMENDMENTS
A. Title 18 Signs and Display Advertising of the Sonoma Municipal Code is hereby repealed in its entirety.

B. Chapter 19.47, Signs is hereby added to the Sonoma Municipal Code as set forth in Exhibit A, attached hereto and incorporated by this reference.

C. Sections 2.60.030, 12.04.040, 19.50.030, 19.50.060, 19.50.100, 19.80.060, 19.82.040, and 19.92.020 of the Sonoma Municipal Code is hereby amended as shown in Exhibit B, attached hereto and incorporated by this reference.

SECTION 3. FINDINGS FOR DEVELOPMENT CODE AMENDMENTS
Pursuant to Section 19.86.070(B) of the Sonoma Municipal Code, the City Council finds proposed amendments of the development code under this ordinance as follows:

A. The proposed amendment is consistent with the goal, policies, and actions of the General Plan;
The City of Sonoma Development Code carries out the policies and implementation measures of the General Plan. The proposed amendment is consistent with Policy

1.6 of the Local Economy Element of the General Plan, to ensure that city regulations do not unduly burden local business operation and development and provide incentives for business improvement. The proposed amendment is also consistent with Implementation Measure 1.6.1 of the Local Economy Element of the Agenda Item #8.1:

General Plan, which provides the City “Update the Development Code, Sign Ordinance, and other City regulations as necessary to streamline or reduce regulation of business where feasible, in a manner consistent with other City policies.” The approval is therefore consistent with the goals, policies and actions thereof.

B. The proposed amendment would not be detrimental to the public interest, health, safety, convenience, or welfare of the city;
The proposed amendments provide opportunity for businesses to receive sign permits with a streamlined review which advances the public interest and contributes to public welfare and convenience.

C. Comply with the provisions of the California Environmental Quality Act (CEQA) as described below; and
The amendments fall under CEQA Guidelines Section 15061 (b)(3) General Rule.

The General Rule, also known as the “Common Sense Exemption” applies to projects in which it is clear and definitive that the project will not have any significant impacts on the environment. Furthermore, this ordinance will not cause a direct or indirect physical change to the environment and is therefore not a project under CEQA Guidelines Section 15378.

D. The proposed amendment is internally consistent with other applicable provisions of this development code; and
The proposed amendments are internally consistent with other applicable provisions of the Sonoma development code, which is intended to carry out the policies of the General Plan by classifying and regulating the uses of land and structures within the City of Sonoma.

SECTION 4. CALIFORNIA ENVIRONMENTAL QUALITY ACT
This ordinance has been assessed in accordance with the authority and criteria contained in the California Environmental Quality Act (CEQA), the State CEQA Guidelines, and the environmental regulations of the City. City Planning Staff has determined that the adoption and implementation of the ordinance is exempt from further environmental review under the general rule in CEQA Guidelines Section 15061(b)(3) that CEQA only applies to projects that have the potential for causing a significant effect on the environment. As the project is modifying the requirement for signs, reestablishing the standards for which a sign is approved for a property without any physical project being approved, it can be seen with certainty that there is no possibility that the ordinance will have a significant effect on the environment. Furthermore, this ordinance will not cause a direct or indirect physical change to the environment and is therefore not a project under CEQA Guidelines Section 15378. The proposed ordinance is therefore exempt from CEQA because it does not involve a commitment to any specific project that may result in a potentially significant physical impact on the environment. The City Council concurs in these findings and adopts them as its own. The City Council, therefore, directs that a Notice of Exemption be filed with the County Clerk of the County of Sonoma in accordance with CEQA Guidelines.

SECTION 5. SEVERABILITY
If any section, sentence, clause, phrase, word, portion or provision of the chapter is held invalid or unconstitutional by any court of competent jurisdiction, such decision shall not affect, impair, or invalidate any other section, sentence, clause, phrase, word, portion, or provision of this chapter which can be given effect without the invalid provision. The invalidation of the Agenda Item #8.1:

application of any section, sentence, clause, phrase, word, portion, or provision of this ordinance to a particular property or structure, or any particular properties or structures, by any court of competent jurisdiction shall not affect the application of such section, sentence, clause, phrase, word, portion or provision to any other property or structure not specifically included in said invalidation.

SECTION 6. EFFECTIVE DATE
This ordinance shall take effect thirty (30) days after passage thereof.

SECTION 7. PUBLICATION
This ordinance shall be published in accordance with the provisions of Government Code Section 36933, subdivision (c)(1).

SECTION 8. THIS ORDINANCE PREVAILS WHERE THERE IS CONFLICT To the extent that this ordinance conflicts with any other provision in the Sonoma Municipal Code or city ordinance (urgency or otherwise), policy or regulation, this ordinance will control.

PASSED AND ADOPTED at a regular Council Meeting of the City Council of the City of Sonoma held on the ____________, 2026 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________________
Ron Wellander, Mayor
ATTEST:
___________________________
Rebekah Barr, MMC, City Clerk
Date: __________________
State of California )
County of Sonoma )
City of Sonoma )
I, Rebekah, Barr, City Clerk of the City of Sonoma, do hereby certify that the foregoing ordinance was adopted on the ____ of _____ 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_________________________________
Rebekah Barr, MMC, City Clerk
Agenda Item #8.1:

Agenda Item #8.1:

EXHIBIT A
Draft 2026 | Sonoma Sign Code | 1
Sonoma Municipal Code
Chapter 19.47 Signs

19.47.010 Purpose

19.47.020 Applicability

19.47.030 Permits and Administration

19.47.040 General Standards for All Signs

19.47.050 Standards for Permanent Signs

19.47.060 Standards for Portable and Temporary Signs

19.47.070 Nonconforming Signs

19.47.080 Sign Enforcement

19.47.090 Definitions of Sign Terms and Phrases
Agenda Item #8.1:

2 | Sonoma Sign Code | Draft 2026

19.47.010 Purpose
This chapter has been adopted to ensure that all signs installed in the city are compatible with the unique character and environment of the community, and in compliance with the General Plan and consistent with Government Code section 65860. This chapter promotes the public health, safety, and welfare through a comprehensive system of reasonable, effective, consistent, content-neutral, and nondiscriminatory sign standards and requirements. More specifically, this chapter is intended to:

A. Ensure that all signs are compatible with the city’s unique historic character, adopted plans, and that they support the development patterns of the various districts and historic areas within the city;
B. Balance public and private objectives by allowing adequate avenues for both commercial and non-commercial messages;
C. Ensure pedestrian and traffic safety by promoting the free flow of traffic and the protection of pedestrians and motorists from injury and property damage caused by, or which may be fully or partially attributable to, cluttered, distracting, and/or illegible signage; D. Prevent property damage, personal injury, and litter caused by signs that are improperly constructed or maintained;
E. Protect and improve property values, the local economy, and quality of life by preserving and enhancing the appearance of the streetscape;
F. Provide clear and unambiguous sign design standards that enable the fair and consistent enforcement of these sign regulations; and
G. Ensure that the constitutionally guaranteed right of free speech is protected.

19.47.020 Applicability
A. Applicability. The regulations of this chapter shall be applicable to all persons, businesses, and other enterprises seeking to erect or otherwise display a sign in the city, and to all signs within the city regardless of their nature or location, unless otherwise specifically exempted in SMC 19.47.020.F.

B. Content-Neutral Application. The provisions of this chapter shall be applied in a contentneutral manner. Noncommunicative aspects of all signs, not related to the content of the sign, shall comply with the provisions of this chapter. “Non-communicative aspects” include the time, place, manner, location, size, height, illumination, spacing, and orientation of signs.

C. Right to Picket. Nothing in this chapter shall be construed to prohibit a person from holding a sign while picketing or protesting on public property that has been determined to be a traditional or designated public forum, so long as the person holding the sign does not block ingress and egress from buildings, create a safety hazard by impeding travel on sidewalks, in bike or vehicle lanes, or on trails, or violate any other reasonable time, place, and manner restrictions adopted by the city.

D. Substitutions and Interpretations.

Agenda Item #8.1:

EXHIBIT A
Draft 2026 | Sonoma Sign Code | 3

1. This chapter is not intended to, and does not, restrict speech on the basis of its content, viewpoint, or message. No part of this chapter shall be construed to favor commercial speech over non-commercial speech. A non-commercial message may be substituted for any commercial or non-commercial message displayed on a sign, or the content of any non-commercial message displayed on a sign may be changed to a different noncommercial message, without the need for any approval or permit, provided that the size of the sign is not altered and the sign otherwise complies with the provisions of this chapter. To the extent any provision of this chapter is ambiguous, the term will be interpreted not to regulate on the basis of the content of the message.

2. When there is any question regarding the interpretation of a provision of this chapter, or its application to any specific case or situation, the community development director shall interpret the intent of this chapter.

3. All regulations included in this chapter shall apply unless a master sign program is approved by the community development director; see SMC 19.47.030.B. Entry into agreement between the city and a developer for a master sign program may supersede this chapter except for matters of public safety.

E. Conflicting Regulations.

1. Exceptions to this chapter may be made for signs subject to federal or state government regulations that may be in conflict with this chapter.

2. No sign shall be constructed, erected, installed or maintained in any manner that conflicts with any rule, regulation or order of the California Public Utilities Commission pertaining to the construction, operation, and maintenance of public utilities.

F. Exempt Signs. The following are not regulated under this chapter, do not count toward the maximum total sign area for all permanent signs, and do not require a sign permit:

1. Government Signs. Any sign, posting, notice or similar signs placed, installed, or required by law by a city, county, or a federal or state governmental agency in carrying out its responsibility to protect the public health, safety, and welfare, including the following:
a. Numerals and letters identifying an address from the street to facilitate emergency response and compliant with city requirements; b. Emergency and warning signs necessary to warn of dangerous and hazardous conditions and that serve to aid public safety or civil defense; c. Traffic signs erected and maintained by an authorized public agency; d. Signs required to be displayed by any applicable federal, state, or local law, regulation, or ordinance;
e. Signs directing the public to points of interest; and f. Signs showing the location of public facilities.

Agenda Item #8.1:

4 | Sonoma Sign Code | Draft 2026

2. Incidental Signs. One incidental sign not to exceed a total of three square feet in sign area for all permanent signs in all zoning districts.

3. Signs or Displays Located Entirely Inside of a Building. Signs or displays located entirely inside of a building, within a courtyard, open-air pedestrian space or similar open area and not visible from the building’s exterior with the exception of an alley.

4. Historic Plaques and Commemorative Signs. Historic plaques, memorial signs, or tablets either attached to or cut into the surface of buildings, provided that the sign is no more than five square feet in area.

5. Noncommercial Residential Signs, Posters, Flags, or Banners. Signs or posters, no more than nine square feet, and flags or banners, no more than fifteen square feet, located on a private residential property not intended for the purpose of advertising a business or sale of products and merchandise.

6. Barber Poles. Barber poles no larger than three feet high and 10 inches in diameter.

7. Parking Lot Signs. Signs placed within a private parking lot for wayfinding, regulatory language, operational standards, and safety or accessibility including but not limited to reserved parking, handicap parking, towing information, loading zones, and entry and exit signage.

8. Open Signs. One non-illuminated or statically illuminated “OPEN” sign per business, provided the sign does not exceed 2 square feet, is located entirely within a window, and contains no flashing, blinking, moving, scrolling, or animated lighting.

19.47.030 Permits and Administration
A. Administrative Sign Permits.

1. Purpose. The purpose of the administrative sign permit is to allow for ministerial review and approval of permanent signs to ensure compliance with the applicable provisions of this title.

2. Applicability. Any person, business or other enterprise wishing to erect, display, move, alter, or replace any sign within the city limits shall first apply for and obtain an administrative sign permit from the community development department, except for those signs subject to a sign program or that are otherwise exempt under this chapter.

3. Exemptions. An administrative sign permit is not required for the following:
a. Changes to the face, copy or style of an existing single tenant or multi-tenant freestanding or building mounted sign from one business to another with no structural or lighting modifications to the sign structure; and b. The normal repair and maintenance of conforming or legal nonconforming signs.

4. Application Requirements.
a. An application for an administrative sign permit shall be made by the property owner, or their authorized agent, to the community development Agenda Item #8.1:

EXHIBIT A
Draft 2026 | Sonoma Sign Code | 5
department or their designee and submitted on a form prescribed for an administrative sign permit, together with the information and materials requested in the application checklist and the required application fee. b. All applications must be determined to be complete prior to compliance review.
c. An administrative sign permit shall not be issued unless the community development director determines that the sign or signs subject to the permit shall be installed and maintained in a manner consistent with the provisions of this chapter and the findings in SMC 19.47.030.A.6.

5. Determination. The community development department shall determine if additional information is required from the applicant to complete the permit application. The community development director shall determine whether the administrative sign permit may be issued. If the administrative sign permit application is denied, the reason shall be stated in writing.

6. Findings.
a. Basic Findings. In order to approve any application for administrative sign review, the review authority must make all of the following findings:
i. The proposed sign(s) comply with applicable policies and regulations, as set forth in this chapter, all other city ordinances, and the general plan;
ii. The proposed sign(s) are consistent overall with the location of the site, including adjacent and surrounding development and its
environmental features.
b. Proposed Signs within Historic Overlay Districts. In addition to the findings in SMC 19.47.030.A.6.a above, the review authority must make the following additional findings for any project located within historic overlay districts:
i. The proposed sign(s) will not impair the historic character of its surroundings;
ii. The proposed sign(s) will not obscure or detract from the architecture of a historic building, structure, or historic district; and iii. The proposed sign(s) will not significantly impact the historic character of any significant historic structures or other significant historic features on the site or in the historic district.

7. Planning Commission Review. The community development director may require planning commission approval of an administrative sign permit if it is determined there are special or unusual circumstances associated with the sign application, including for example, upon a finding that a proposed sign has high visibility within the historic districts.

Agenda Item #8.1:

6 | Sonoma Sign Code | Draft 2026

8. Other Permits Required. In addition to the requirements of this chapter, all signs shall comply with the applicable requirements of the California Building Code and SMC Title

14. Whenever required by SMC Chapter 14.10, the applicant shall obtain a building permit prior to installing a sign. Illuminated signs shall require an electrical permit in accordance with the current version of the electrical code adopted within SMC Chapter 14.10.

9. Appeals. A decision of the Community Development Director may be appealed to the planning commission as provided in SMC Title 19.84.020. Any decision made by the planning commission may be appealed to the city council as provided in SMC Title

19.84.020.

10. Expiration of Administrative Sign Permit. Unless an expiration date is a condition of approval by the review authority, an administrative sign permit shall expire upon the occurrence of:
a. The permanent closing of the business or enterprise for which the sign was permitted;
b. A business or enterprise moving from the location where the sign was permitted;
c. A new permit being granted for a replacement sign;
d. Three months after removal of the sign from the premises; e. One year from the date of issuance if a sign for which the permit was issued is not erected within that time period;
f. Immediately upon a determination that the sign has not been erected in conformance with the administrative sign permit, or has not been maintained in conformance with the administrative sign permit, or is in violation of any provision of this chapter, the Sonoma Municipal Code, or any other applicable ordinance, city rule or regulation, or has become a nuisance or other safety hazard.

B. Sign Program.

1. Purpose. The purpose of a master sign program is to provide a process for the review and approval of permanent signs in multi-tenant commercial or mixed-use developments to ensure compliance with the applicable provisions of this title.

2. Applicability. A master sign program is optional for all businesses within a multitenant building, with three or more businesses, prior to the approval of any signs for an individual business within a multi-tenant building.
a. Review. Applications for a master sign program shall be reviewed and approved, disapproved, or approved with modifications and/or conditions by the Director .
b. Submittal requirements. In addition to the submittal requirements required in SMC 19.47.030.A.4 , all applications for a master sign program shall include the type, number, size, location/placement, and general design parameters of all Agenda Item #8.1:

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permanent building mounted and freestanding signs. All master sign programs shall be reviewed for compliance with the requirements of this chapter.
c. Determination. To approve an application for a master sign program the director must make the findings established in SMC 19.47.030.A.6 . If the master sign program application is denied, the reason shall be stated in writing.
d. Post-approval procedures. Following approval by the planning commission, a copy of the approved master sign program will be made available to the applicant. Individual signs for multi-tenant developments included in the master sign program are subject to the issuance of separate Administrative Sign Permits in compliance with this chapter and must comply with the approved master sign program.

3. Increased Maximum Allowance. The approval of a Master Sign Program shall grant the multi-tenant building increased allowances for the sign types listed below, as well as the maximum aggregate.
a. Monument Signs. Shall be allowed to be 25% larger than the maximum size provided in SMC 19.47.050.D.3.
b. Post Signs. Shall be allowed to be 25% larger than the maximum size provided in SMC 19.47.050.D.4.

4. Maximum Aggregate. Shall be increased by 25% for each zoning district.

C. Variance.

1. Purpose. The provisions of this section allow for variances from the general standards of this chapter only when, because of special circumstances applicable to the property, including size, shape, topography, location or surroundings, the strict application of this chapter denies the property owner privileges enjoyed by other property owners in the vicinity and under identical zoning districts.

2. Applicability. The planning commission may grant a variance from the requirements of this chapter governing only the following standards:
a. Dimensional standards (i.e., sign sizes, area, height); b. Number of signs allowed

3. Application Requirements. An application for a variance shall be filed in compliance with SMC 19.52.040, Application preparation and filing. It is the responsibility of the applicant to provide evidence in support of the findings required by subsection (5) of this section, Findings, Decision.

4. Project Review, Notice and Hearing. Each variance application shall be reviewed by the community development director to ensure that the application is consistent with the purpose and intent of this section. The planning commission shall hold a Agenda Item #8.1:

8 | Sonoma Sign Code | Draft 2026
public hearing in compliance with Chapter 19.88 SMC, Public Hearings, and may approve or disapprove the variance in compliance with this section.

5. Findings, Decision. Following a public hearing, the planning commission may approve, approve subject to conditions, or disapprove the variance. The planning commission shall record the decision and the findings upon which the decision is based. The planning commission may approve an application, with or without conditions, only if the planning commission can make the findings found in SMC

19.47.030.A.6 and that:
a. The adjustment authorized by the variance is consistent with the General Plan and any applicable specific plan;
b. There are special circumstances applicable to the property (i.e., size, shape, topography, location or surroundings), such that the strict application of the requirements of this development code deprives the property owner of privileges enjoyed by other property owners in the vicinity and within the same zoning district;
c. Granting the variance is necessary for the preservation and enjoyment of substantial property rights possessed by other property owners in the same vicinity and zoning district and denied to the property owner for which the variance is sought;
d. The adjustment authorized by the variance will not constitute a grant of special privileges inconsistent with the limitations on other properties in the vicinity and in the same zoning district;
e. Granting the variance will not be detrimental to the public health, safety, or welfare, or injurious to the property or improvements in the vicinity and in the same zoning district.

19.47.040 General Standards for All Signs
A. Sign Message. Any permitted sign may contain, in lieu of any other message or copy, any lawful non-commercial message, so long as the sign complies with the size, height, area, location, and other requirements of this chapter.

B. Prohibited Location Standards. All signs may not be placed in the following locations or manner, except where specifically authorized in this chapter:

1. Architectural Features. Areas where a sign would cover the architectural features of a building, such as dormers, insignias, pilasters, soffits, transoms, trims, or another architectural feature;

2. Accessory Structures. Tacked, painted, pasted or otherwise affixed, to trees, poles, posts, fences, freestanding wall or other structures that are visible from a public way.

Permanent signs may be attached to a fence or freestanding wall only when a monument or freestanding sign is not feasible in the development; Agenda Item #8.1:

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3. Clearance Standards. Within the horizontal or vertical clearance standards from communications lines and energized electrical power lines prescribed by the laws of the State of California;

4. Conflict with Traffic Signs. Any location that obstructs the view of any authorized traffic sign, signal, or other traffic control device or which by reason of shape, color, or position interferes with or could be confused with any authorized traffic signal or device;

5. Exits and Entrances. Any sign which is placed in a manner that would prevent or inhibit free ingress to or egress from any door, window, vent, or any exit way required by the Building Code, or by Fire Department regulations (currently in effect);

6. Fuel Tanks, Storage Containers, and Solid Waste Receptacles. Painted, attached or mounted on fuel tanks, storage containers and/or solid waste receptacles or their enclosures, except for a manufacturer’s or installer’s Identification, appropriate warning signs and placards, and information required by law;

7. Intersections and Site Visibility. Any sign erected or maintained at or near any street intersection within five feet of the closest property line unless otherwise specified;

8. Obstruction of Pedestrian Ways. Any sign mounted or displayed in such a manner that impede, obstruct or create hazards with respect to pedestrian traffic;

9. Off-premises. Any sign that advertises or directs attention to a business, product, service, or activity not located on the same site or parcel where the sign is installed.

If the property or business has no street frontage, in which case signs may be located on the nearest property with street frontage that is in front of or adjacent to the subject property with the written permission of the property owner, as provided in SMC 19.47.070;

10. Public Utilities and Infrastructure. Any sign attached to any public utility pole, structure or streetlight, tree, fire hydrant, bridge, curb, sidewalk, park bench, statue, memorial, or other location on public property, except those signs approved as part of a special event permit on city property or banner signs permitted by the city on light poles within the city;

11. Right-of-Way and Public Property. Signs located within the public right-of-way including any sign or handbill attached to a utility pole or street sign pole except those required or permitted by federal, State or local law and all public property;

12. Vehicles. Mounted, attached, or painted on a trailer, boat, or motor vehicle when parked, stored, or displayed conspicuously on private premises in a manner intended to attract attention of the public for the purpose of advertising or identifying the business premises. This provision excludes signs indicating the name of the owner or business that are permanently painted or wrapped on the surface of the vehicle, adhesive vinyl film affixed to the interior or exterior surface of a vehicle window, or signs magnetically attached to motor vehicles or rolling stock that Agenda Item #8.1:

10 | Sonoma Sign Code | Draft 2026
are actively used in the daily conduct of the business. Vehicles must be operable and parked in a lawful or authorized manner.

C. Prohibited Display Standards. This subsection regulates the manner in which signs convey their messages by specifying prohibited display features that create distractions to the traveling public and create visual clutter that mar the natural and architectural aesthetics of the city. Signs with the following display features are prohibited:

1. Devices Affected by Movement. Any sign animated by any means, including fixed aerial displays, airborne balloons, feather banners, pennants, propellers, spinners, streamers, lights, string of flags, tubes or other devices affected by movement of the air or other atmospheric or mechanical means;

2. Flashing Lights. Any sign or lighting device, whether on the exterior of a building or on the inside of a window which is visible beyond the boundaries of the lot or parcel, or from any public right-of-way, with intermittent, flashing, rotating, blinking, or strobe light illumination, including search lights, except that community or special events are allowed beacons or flashing lights with an administrative sign permit.

3. Fluorescent Colors. Any sign which uses high intensity colors, highly visible hues, or “day-glow” colors;

4. Rotating Signs. Any sign in which the sign body or any portion of the sign body or any portion of the sign rotates, moves up and down, or any other type of action involving a change in position of the sign body or any portion of the sign, whether by mechanical or any other means;

5. Visible Matter and Motion Picture Projection. Any sign which emits sound, odor, smoke, laser light display, hologram lights, or other visible matter, including any sign that uses motion picture projection except those signs approved as part of a special event permit.

D. Prohibited Sign Types. The following signs are prohibited within the city:

1. Any sign which advertises a business that is a prohibited use or no longer in existence or a product or service no longer being sold, except landmark signs;

2. Bandit signs;

3. Billboards;

4. Cabinet signs, except those designed with push-through letters on an opaque background;

5. Feather banners;

6. Sign spinners;

7. Sign walkers;

8. Roof signs;

9. Stuffed or inflated animals or characters used as signs; and Agenda Item #8.1:

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10. Any signs not specifically allowed in this chapter, except as may be approved by the planning commission as provided in SMC 19.47.030.C.

E. Rules of Measurement.

1. Sign Area Measurement. Sign area is measured as follows:
a. Signs on Background Panel. Where the sign copy is mounted, affixed, or painted on a background panel or distinctively painted, textured, or constructed surface, the sign area is measured as the sum of the smallest rectangle(s) that will enclose both the sign copy and the background, as shown in Figure

19.47.040.A.

Figure 19.47.040.A: Signs on Background Panel
b. Signs with Individual Letters. Where the sign has individual letters or graphics mounted against a wall, fascia, mansard, parapet, or other building surface that has not been distinctively painted, textured or constructed as a background panel, the sign area is measured as a sum of the smallest rectangle(s) that will enclose each word and each graphic in the total sign except for the descending elements of lower case letters, as shown in Figure

19.47.040.B. Sign area for individual letters or graphics shall be counted as 75 percent of the area enclosing the sign copy.

Agenda Item #8.1:

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Figure 19.47.040.B: Signs with Individual Letters
c. Irregular Shaped Signs. Sign area for irregular shaped signs is determined by dividing the sign into squares, rectangles, triangles, circles, or arcs as shown in Figure 19.47.040.C.

Figure 19.47.040.C: Irregular Shaped Signs
d. Multi-Face Signs. The sign area for multi-face signs, as shown in Figure

19.47.040.D, are measured as follows:
i. Two-Face Signs. The sign area is calculated by a single side. ii. Three- or Four-Face Signs. The sign area is measured as the sum of the areas of all sign faces divided by two.

Agenda Item #8.1:

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Figure 19.47.040.D: Multi-Face Signs

2. Sign Height Measurement. Sign height is measured as follows:
a. Freestanding Signs. Sign height for freestanding signs is measured as the vertical distance from the finished grade to the top of the sign, as shown in Figure 19.47.040.E.

Figure 19.47.040.E: Freestanding Sign Height
b. Wall Signs. The height of building-mounted signs is the vertical distance measured from the base of the wall on which the sign is located to the top of the sign structure, as shown in Figure 19.47.040.F.

Agenda Item #8.1:

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Figure 19.47.040.F: Wall Sign Height

3. Building Frontage Measurement. Building frontage is measured as follows:
a. The wall length and sign area shall be calculated separately for buildings with two or more frontages; i.e. a primary building frontage and a secondary building frontage.

F. Sign Illumination.

1. External Illumination.
a. Externally illuminated signs must be illuminated only with steady, stationary, fully shielded light sources directed solely onto the sign without causing glare. b. The light source for externally illuminated signs must be arranged and shielded to substantially confine all direct light rays onto the sign face and away from streets and adjacent properties as illustrated in Figure 19.47.040.G. c. Externally illuminated signs must include automatic dimming to reduce brightness to at least 30% of total power output after sunset. d. Externally illuminated signs, except for signs necessary for public safety, security, or wayfinding, shall be turned off daily at the close of business or at 10:00 p.m., whichever occurs last.

Agenda Item #8.1:

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Figure 19.47.040.G: External Illumination

2. Internal Illumination.
a. Internally illuminated signs include LED signs, exposed neon signs, signs constructed with pan channel letters or reverse pan channel letters (indirect halo illuminated channel letters) on an unlit or otherwise indistinguishable background on a freestanding sign or building wall.
b. Internally illuminated signs shall be illuminated only with steady, stationary, light sources.
c. Internally illuminated signs must include automatic dimming to reduce brightness to at least 30% of total power output after sunset. d. Internally illuminated signs, except for signs necessary for public safety, security, or wayfinding, shall be turned off daily at the close of business or at 10:00 p.m., whichever occurs last.
e. Standards for permanent signs shall define for what signs and where internally illuminated signs are allowed, as provided in SMC 19.47.050.

3. Multicolor LED, Electronic Message Signs and Electronic Display Devices. a. Multicolor LED, Electronic Message signs and Electronic Display Devices are only allowed in commercial and mixed-use zoning districts, except within the Plaza Retail Overlay District.
b. Multicolor LED, Electronic Message signs and Electronic Display Devices are included in the total sign area limitations for window signs established in Table

19.47.050.K (Standards for Window Signs).
c. Any individual Multicolor LED, Electronic Message sign or Electronic Display Devices must not exceed four (4) square feet in area.
d. Multicolor LED, Electronic Message signs and Electronic Display Devices must be turned off daily at the close of business or at 10:00 p.m., whichever occurs last.

Agenda Item #8.1:

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G. Sign Structure and Installation.

1. The installation of signs shall be enforced and administered by the building official.

All signs and sign structures must be designed to comply with the provisions of this chapter, the applicable provisions of applicable building and electrical codes, and constructed to withstand wind loads, dead loads, and lateral forces. a. Any angle iron, bracing, guy wires, or similar features used to support a sign shall not be visible to the extent technically feasible. b. Where electrical service is provided to freestanding signs or landscape wall signs, the electrical service shall be placed underground and concealed.

Electrical service to building mounted signs, including conduit, housings, and wire, shall be concealed or, when necessary, painted to match the surface of the structure upon which they are mounted. A building permit shall be issued prior to installation of any new signs requiring electrical service. c. All permanent signs allowed by this chapter shall be constructed of durable materials capable of withstanding continuous exposure to the elements and the conditions of a built-up environment, and shall be permanently attached to the ground, a building or another structure by direct attachment to a rigid wall, frame, or structure.

2. Signs shall be designed so that the support frameworks for the sign are an integral part of the design of the sign or within the structure of the building to which it is attached in such a manner as to not be visible.

H. Sign Maintenance.

1. All signs must be maintained by the property owner, tenant, or permittee. In the event a sign becomes derelict for reasons of lack of maintenance the approval may be revoked and the sign subject to abatement.

2. All signs together with their supports and appurtenances shall be maintained in good structural condition, in compliance with applicable building and electrical codes, and in conformance with this chapter. Maintenance of a sign includes periodic cleaning, replacement of flickering, burned out or broken light bulbs or fixtures, repair or replacement of any faded, peeled, cracked, or otherwise damaged or broken parts of a sign, and any other activity necessary to restore the sign so that it continues to comply with the requirements and contents of the sign permit issued for its installation and provisions of this chapter. The building official has the authority to order the repair, maintenance, or removal of any sign or sign structure that has not been maintained and is dangerous or in disrepair, or which is erected or maintained contrary to the requirements of this section.

3. All signs and supporting structures shall be kept in repair and in proper state of preservation. The display surfaces of all signs shall be kept neatly painted and clean.

The immediate surrounding premises shall be maintained free of weeds and rubbish. The community development department is authorized to order the painting, cleaning or repair of signs which become dilapidated and the cleaning of Agenda Item #8.1:

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the immediate premises. Such maintenance and corrective action shall be completed within 30 days of receiving written notice in compliance with SMC Chapter 14.30.

4. Required landscaped areas shall receive regular repair and maintenance, any plant materials that do not survive after installation in required landscape areas are required to be replaced.

Agenda Item #8.1:

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19.47.050 Standards for Permanent Signs
A. Applicability.

1. This section establishes the standards for permanent building-mounted and freestanding signs that are applicable in all zoning districts. All permanent signs must comply with the standards for sign area, height, number, type, and the other requirements provided in these tables.

B. Maximum Allowable Area for Permanent Signs. The maximum allowable area for all permanent signage on a single property shall not exceed the following limits unless otherwise allowed with the approval of a variance in accordance with SMC 19.47.030.D.

1. Residential. The maximum allowable area for all permanent signs in residential zoning districts shall not exceed 25 square feet.

2. Commercial. The maximum allowable area for all permanent signs in commercial zoning districts shall not exceed 100 square feet.

3. Mixed Use. The maximum allowable area for all permanent signs in mixed use zoning districts shall not exceed 75 square feet.

Table 4-8: Allowed Sign Types by Zoning Districts
Sign Type R-HS, R-R, R-L, R-S,

R-M, R-H, R-O, R-P
MX C, C-G P A, W Pk /P
“• ” = Permitted; “--” = Not Permitted; “UP” = Use Permit Required Building-Mounted Signs
Awning Sign -- • • • • -- •
Canopy Sign -- • • • • -- •
Directional Sign UP • • • • • --
Directory Sign UP • • • -- • •
Projecting Sign -- • • • • -- •
Service Island
Canopy Sign -- -- • -- -- -- --
Wall Sign UP • • • • • •
Window Sign UP • • • -- -- •
Freestanding Signs
Directional Sign
(Freestanding)
UP • • • • • --
Directory Sign
(Freestanding)
UP • • • • • •
Monument Sign UP • • • • • --
Post Sign UP • • • • • --
Agenda Item #8.1:

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C. Standards for Permanent Building-Mounted Signs. The following sign types are allowed, subject to the criteria listed under each sign type.

1. Awning Sign. Awning signs must comply with the standards provided in the table below.

Table 4-9: Standards for Awning Signs
Standards Requirements
“sf” = square feet ;“lf” = linear feet
Mounting Height Min. 7 ft from the bottom of the valance to the nearest grade or sidewalk.

Max. 20 ft.

Sign Placement
Awnings must only be placed above the doors and windows of the ground floor.

Signage only allowed on 80% of the length of the valance.

Valance Height Max. 12 in.

Horizontal Distance
from Back of Curb Min. 2 ft.

Illumination Non-illuminated.

Agenda Item #8.1:

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2. Canopy Sign. Canopy signs must comply with the standards provided in the table below.

Table 4-10: Standards for Canopy Signs
Standards Requirements
“sf” = square feet; “lf” = linear feet
Sign Area Max. 0.75 sf per linear foot of canopy width.

Sign Height Min. 7 ft from the bottom of the canopy to the nearest grade or sidewalk; Max. 20 ft.

Number of Signs 1 per business frontage.

Sign Placement
Must be placed above the doors and windows of the ground floor of a building.

Sign width must not be greater than 80% of the width of the canopy on which it is displayed.

If a canopy is placed on multiple store fronts, each business is permitted signage no greater than 60% of the store or tenant space width.

Horizontal Distance
from the Edge of the
Canopy to Back-ofCurb
Min. 2 ft.

Illumination Illuminated or Non-illuminated
Agenda Item #8.1:

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3. Directional Sign (Building-Mounted). Directional signs must comply with the standards provided in the table below.

Table 4-11: Standards for Directional Signs (Building-Mounted) Standards Requirements
“sf” = square feet; “lf” = linear feet
Sign Area Max. 6 sf.

Mounting Height Max. 6 ft.

Sign Placement
Max. 1 per pedestrian walkway.

Max. 2 per alley placed at each alley entrance.

Illumination Non-illuminated.

Agenda Item #8.1:

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4. Directory Sign (Building-Mounted). Directory signs must comply with the standards provided in the table below.

Table 4-12: Standards for Directory Signs (Building-Mounted) Standards Requirements
“sf” = square feet; “lf” = linear feet
Sign Area Max. 16 sf total sign area.

Mounting Height Max. 6 ft from nearest grade.

Number of Signs
Max. 1 per primary building entrance.

Businesses located on an alley: Max. 2 per alley placed at each alley entrance with approval from the property owner.

Illumination Illuminated or Non-illuminated.

Agenda Item #8.1:

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5. Projecting Sign (Building-Mounted). Projecting signs must comply with the standards provided in the table below.

Table 4-13: Standards for Projecting Signs (Building-Mounted) Standards Requirements
“sf” = square feet; “lf” = linear feet
Sign Area Max. 9 sf. per side.

Mounting Height Min. 7 ft from the bottom of the sign to the nearest sidewalk.

Sign Placement May not extend vertically above the second floor windowsill or when there is no second floor, may not extend above the parapet, eave, or roof line.

Horizontal Distance
from Back of the
Curb
Min. 2 feet.

Number of Signs Max. 1 per business.

Illumination Illuminated or Non-illuminated
Agenda Item #8.1:

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6. Service Island Canopy Sign. Service island canopy signs must comply with the standards provided in the table below.

Table 4-14: Standards for Service Island Canopy Signs
Standards Requirements
“sf” = square feet; “lf” = linear feet
Sign Area Max. 30 sf for the total area of all signs on the canopy. Max. 10 sf per side.

Number of Signs Max. three signs, with no more than one sign per canopy side.

Illumination Illuminated or Non-illuminated.

Agenda Item #8.1:

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7. Wall Sign. Wall signs must comply with the standards provided in the table below.

Table 4-15: Standards for Wall Signs by Zoning District Applicable Zoning
District
Sign Area Sign Height
“sf” = square feet; “lf” = linear feet
Residential Zoning
Districts (R-HS, R-R,
R-L, R-S, R-M, R-H, RO, R-P)
Max. 8 sf. Max. 6 ft.

Commercial Zoning
Districts (C, C-G)
Max. primary frontage: 1 sf. for every 1 lf. of primary building frontage, 60 sf. max. 1
Max. secondary frontage: 0.5 sf. for every 1 lf. of
primary building frontage, 20 sf.

Max. 25 ft.

Mixed-Use Zoning
District (MX)
Max. primary frontage: 1 sf. for every 1 lf. of primary building frontage, 40 sf. max. 1
Max. secondary frontage: 0.5 sf. for every 1 lf. of
primary building frontage, 20 sf.

Max. 25 ft.

Agricultural and
Wine Production
Zoning District (A, W)
Max. 16 sf. Max. 15 ft.

Table 4-16: Additional Standards for Wall Signs
Standards Requirements
Sign
Placement
Wall signs shall be placed to establish a facade rhythm, scale, and proportion between buildings.

The sign’s length shall not exceed the width of the framed portion of the storefront and shall not exceed 80 percent of the building facade.

Illumination Illuminated or Non-illuminated.

Special
Provisions
Painted wall signs are allowed on any exterior building wall of an individual tenant space or building.

The allowable area for painted wall signs will be increased by 10% over the normal allowable sign dimensions for the zoning district.

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Table 4-16: Additional Standards for Wall Signs
Standards Requirements
Painted wall signs are prohibited on unpainted masonry walls.

End Note:
1 In the C and C-G zoning districts on the primary building frontage, the following increased wall sign areas are allowed provided that the business does not have; • Wall signs mounted on a building located between 100 ft and 199 ft from the property line – max. increased wall sign area is 10%.
• Wall signs mounted on a building located >200 ft from the property line – max. increased wall sign area is 20%.

Agenda Item #8.1:

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8. Window Sign. Window signs must comply with the standards provided in the table below.

Table 4-17: Standards for Window Signs
Standards Requirements
“sf” = square feet; “lf” = linear feet
Sign Area
The combined area of temporary and permanent window signs, including signs made of perforated vinyl, must not exceed 25% of the area of the window on which they are displayed.

Refer to SMC 19.47.040.F.3 for standards governing multicolor LED, electronic message signs and electronic display devices.

Sign Placement
Must be mounted or displayed on the interior of the window, unless placed directly on the window.

Window signs shall only be mounted on the first or second floor windows of a building.

Illumination Illuminated or Non-illuminated
Agenda Item #8.1:

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D. Standards for Permanent Freestanding Signs. The following sign types are allowed, subject to the criteria listed under each sign type.

1. Directional Sign (Freestanding). Directional signs must comply with the standards provided in the table below.

Table 4-18: Standards for Directional Signs (Freestanding) Standards Requirements
“sf” = square feet; “lf” = linear feet
Sign Area Max. 4 sf.

Height Max. 3 ft.

Sign Placement
Max. 1 per walkway or driveway.

Min. 3 ft setback from the property line.

Illumination Non-illuminated or internal illumination.

Sample
Agenda Item #8.1:

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2. Directory Sign (Freestanding). Directory signs must comply with the standards provided in the table below.

Table 4-19: Standards for Directory Signs (Freestanding) Standards Requirements
“sf” = square feet; “lf” = linear feet
Sign Area 2 sided allowed; Max. 16 sf per sign face.

Sign Height Max. 6 ft; Max. 4 ft at driveway or drive-through lanes.

Sign Placement
Max. 1 per driveway entrance or pedestrian walkway.

Min. 3 ft setback from the back of sidewalk subject to a visibility triangle.

Illumination Internal Illumination or Non-illuminated.

Special Provisions May be mounted on either 1 or 2 posts.

Agenda Item #8.1:

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3. Monument Sign. Monument signs must comply with the standards provided in the table below.

Table 4-20: Standards for Monument Signs by Zoning District Applicable Zoning
District(s)
Sign Area Number of Signs Sign Height
“sf” = square feet; “lf” = linear feet; “gsf” = gross square feet Residential SingleFamily (R-HS, R-R,

R-L, R-S)
Max. 8 sf. Max. 1 monument sign per parcel or
property.

Only 1 monument sign is allowed per street
frontage.

Not allowed if a post sign is proposed.

Max. 4 ft.

Residential MultiFamily (R-M, R-H,

R-O, R-P)
Max. 16 sf. Max. 1 monument sign per parcel or
property.

Only 1 monument sign is allowed per street
frontage.

Not allowed if a post sign is proposed.

Max. 6 ft
Commercial Zoning
Districts (C, C-G)
Max. 32 sf. Max. 1 monument sign allowed per building
per street frontage.

Max. 1 additional sign if the street frontage is
≥ 200 ft.

Not allowed if a post sign is proposed except
for buildings > 25,000 sf.

Max. 6 ft.

Mixed-Use Zoning
District (MX)
Max. 24 sf. Only 1 monument sign is allowed per
building per street frontage.

Not allowed if a post sign is proposed.

Max. 6 ft.

Agricultural and
Wine Production
Zoning District (A, W)
Max. 16 sf. Only 1 monument sign is allowed per street
frontage.

Not allowed if a post sign is proposed.

Max. 6 ft.

Table 4-21: Additional Standards for Monument Signs
Standards Requirements
Sign Placement Min. 3 ft setback from the back of sidewalk subject to a visibility triangle.

Illumination
Non-illuminated, external illumination, or internal illumination.

The area for LED signs incorporated within a monument sign is max. 25% of the sign area.

Agenda Item #8.1:

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4. Post Sign. Post signs must comply with the standards provided in the table below.

Table 4-22: Standards for Post Signs by Zoning District Applicable Zoning
District(s)
Sign Area Number of Signs Sign Height
“sf” = square feet; “lf” = linear feet; “gsf” = gross square feet Residential Zoning
Districts (R-HS, R-R,

R-L, R-S)
Max. 8 sf. Max. 1 per property frontage.

Not allowed if a monument sign is
proposed.

Max. 6 ft.

Residential MultiFamily (R-M, R-H,

R-O, R-P)
Max. 16 sf. Max. 1 per property frontage.

Not allowed if a monument sign is
proposed.

Max. 8 ft.

Commercial Zoning
Districts (C, C-G)
Max. 24 sf. Max. 1 sign per property frontage.

Not allowed if a monument sign is
proposed except for buildings > 25,000 sf.

Max. 12 ft.

Mixed-Use Zoning
District (MX)
Max. 16 sf. Max. 1 per street frontage.

Not allowed if a monument sign is
proposed.

Max. 8 ft.

Agricultural and
Wine Production
Zoning District (A, W)
Max. 12 sf. Max. 1 per street frontage. Max. 6 ft.

Agenda Item #8.1:

32 | Sonoma Sign Code | Draft 2026
Table 4-22: Standards for Post Signs by Zoning District Applicable Zoning
District(s)
Sign Area Number of Signs Sign Height
Not allowed if a monument sign is
proposed.

Table 4-23: Additional Standards for Post Signs
Standards Requirements
Sign Placement Min. 3 ft setback from the back of sidewalk subject to a visibility triangle.

Illumination Illuminated or Non-illuminated.

Special Provisions Post signs shall be located in a landscaping area defined by a vertical curb to protect the sign.

19.47.060 Standards for Portable and Temporary Signs
A. Purpose. The city finds that the proliferation of portable and temporary signs is a distraction to the traveling public and creates aesthetic blight and litter that threatens the public’s health, safety, and welfare. In addition to the purpose provisions of SMC 19.47.010, these regulations ensure that portable and temporary signs do not create a distraction to the traveling public by eliminating the aesthetic blight and litter caused by these signs.

Agenda Item #8.1:

EXHIBIT A
Draft 2026 | Sonoma Sign Code | 33
B. Applicability. Portable and temporary signs intended for the advertisement of a business, sale of a product, or property for sale are allowed only in compliance with the provisions of this section.

1. Permits.
a. Portable Signs. No permits are required to place or display portable signs consistent with the requirements found in SMC 19.47.060.C. b. Temporary Signs. No permits are required for all temporary signs (i.e., banner signs and yard sign type I, II, and III) consistent with the requirements found in SMC 19.47.060.D, unless approved as part of a special event permit.

2. Not Included in Permanent Sign Allowances. Portable and temporary signs are not counted toward the maximum total sign area established in SMC 19.47.050.

3. General Time, Place, and Manner Restrictions.
a. Time Restrictions.
i. Portable signs. Refer to Table 4-24 (Portable Sign Standards) for the time restrictions for portable signs.
ii. Temporary signs. Refer to Table 4-26 (Temporary Sign Standards) for the time restrictions for temporary signs.
b. Location Restrictions. Unless specifically exempted by this section, portable and temporary signs must be placed in compliance with SMC 19.47.040.B. c. Prohibited Elements. Any form of illumination is prohibited on portable and temporary signs, including flashing, blinking, or rotating lights; animation; reflective materials; and attachments including balloons, ribbons, loudspeakers, etc. are prohibited.
d. Design and Construction. Portable and temporary signs must be of sufficient weight and durability to withstand wind gusts, storms, etc.. If a sign has wheels, the wheels must be capable of locking.
e. Removal. All portable signs must be removed in accordance with the time restriction standards provided in Table 4-24 and Table 4-26.

Agenda Item #8.1:

34 | Sonoma Sign Code | Draft 2026
C. Portable Sign Standards.

1. Portable signs must comply with the standards provided in Table 4-24 (Portable Sign Standards).

Table 4-24: Portable Sign Standards
Applicable Zoning
Districts
Total Area of all
Portable Signs at
Any One Time
Time Restrictions
Residential Only
Zones or Residential
Only Portions of
Mixed-Use Zones
Max. 6 sf per lot or
parcel.

May only be displayed during regular business
hours with approval of a Use Permit.

Real Estate Signs:

Limited to time of use. (eg. Open House, etc.)
All Other Zones Max. 8 sf per
business.

May only be displayed during regular business
hours.

Real Estate Signs:

Limited to time of use. (eg. Open House, etc.)
Agenda Item #8.1:

EXHIBIT A
Draft 2026 | Sonoma Sign Code | 35

2. Standards for Specific Portable Sign Types. Portable signs must comply with the standards provided in Table 4-25 (Standards for Specific Portable Sign Types).

Table 4-25: Standards for Specific Portable Sign Types
Sign Type Height
(Max.)
Width
(Max.)
Sign Copy
Area
(Max.)
Other Requirements
“sf” = square feet; “lf” = linear feet
A-Frame or
Upright Sign 4 ft 2 ft 8 sf per side
Signs must be made of wood or metal.

Prohibited in residential zoning districts except
when approved with a Use Permit.

If placed on a sidewalk, must be located within 3
feet of the of the back of curb. Signs shall not
obstruct pedestrian accessibility. A 5-foot min.
sidewalk clearance is required.

3. Location Standards.
a. Portable signs shall be located on the property of the business which it advertises or on the sidewalk fronting that property.
b. Portable signs shall not be placed in the travel lanes or on-street parking areas of a street.
c. Portable signs must be spaced no closer than a minimum of 10 feet apart.

D. Temporary Sign Standards.

1. Temporary signs are allowed in compliance with provisions in Table 4-26 (Temporary Sign Standards).

Agenda Item #8.1:

36 | Sonoma Sign Code | Draft 2026
Table 4-26: Temporary Sign Standards
Applicable Zoning
Districts
Time Restrictions
“sf” = square feet; “lf” = linear feet
Residential Only
Zones
Yard sign type I, II, and III:

Max. display period of 120 days.

Real Estate Signs:

Signs intended for the sale or lease of a property or unit may be placed until 15 days after the completed sale or lease of a property or unit.

Commercial Only
Portions of MixedUse Zones
Yard sign type I, II and III:

Max. display period of 120 days.

Banner sign:
1 banner sign max 8 sf may be displayed for any 120-day consecutive period one time within the calendar year.

Real Estate Signs:

Signs intended for the sale or lease of a property or unit may be placed until 15 days after the completed sale or lease of a property or unit.

All Other Zones Yard sign type I, II and III:

Max. Display period of 120 days.

Banner sign:
1 banner sign max 15 sf may be displayed per lot or parcel for 15 consecutive days and 3 times per year.
1 additional banner sign max 45 sf may be displayed per lot or parcel for 30 consecutive days.
1 additional banner sign per lot or parcel may be displayed for any 120- day consecutive period one time within the calendar year.

Real Estate Signs:

Signs intended for the sale or lease of a property or unit may be placed until 15 days after the completed sale or lease of a property or unit.

Agenda Item #8.1:

EXHIBIT A
Draft 2026 | Sonoma Sign Code | 37

2. Standards for Specific Temporary Signs. Temporary signs must comply with the standards provided in Table 4-27 (Standards for Specific Temporary Sign Types).

Table 4-27: Standards for Specific Temporary Signs
Temporary Sign
Type 1
Standards Other Requirements
Height
(Max.)
Width
(Max.)
Area
(Max.)
“sf” = square feet; “lf” = linear feet
Wall Banner
25 ft to
top of
wall
― 15 sf
Prohibited in residential zoning districts.

Must be mounted on a building wall or on Tposts or stakes installed ≤ 6” from a wall on which the wall banner would be hung.

Yard Sign Type I
3 ft 2 ft 3 sf
Prohibited in the Plaza Retail Overlay District.

Installed securely in the ground.

Additional Yard Sign Type 1 may be placed on a
parcel when limited to 15 consecutive days.

Yard Sign Type 2 ― 6 ft 15 sf Prohibited in the Plaza Retail Overlay District.

All yard signs must be installed securely in the
ground. Yard Sign Type 3 ― 6 ft 24 sf
End Notes:
1 Other temporary sign types may be allowed (e.g., fuel pump topper signs or wraps around waste receptacles) provided the max. area limitation for all temporary signs is not exceeded.

19.47.070 Nonconforming Signs
A. Signs rendered nonconforming. Any sign which was in compliance with existing laws as of the date of the adoption of the ordinance codified in this title, but that becomes legally nonconforming on the effective date of the ordinance codified in this title by the amendment Agenda Item #8.1:

38 | Sonoma Sign Code | Draft 2026
of this title, or subsequent to the effective date becomes legally nonconforming by reason of annexation to the city of territory upon which the sign is located, shall be permitted to remain until such time as one or more signs of the business are replaced, moved, or altered in any manner, at which time all signage for the business shall conform to this title. While they remain in place, such signs are considered to be legal nonconforming signs.

B. Modification of nonconforming signs. No nonconforming sign shall be in any manner altered, reconstructed or moved without being made to comply in all respects with the provisions of this chapter.

19.47.080 Sign Enforcement
It shall be unlawful for any person, firm, or corporation to erect, construct, enlarge, alter, repair, display, maintain or use a sign within the city contrary to, or in violation of, any provision of this chapter. The requirements of this chapter shall be enforced in compliance with the enforcement provisions of this Section.

A. Inspections. The community development department may, at any time, make such inspections as may be necessary or appropriate to ascertain whether a sign will comply or is complying with the purpose and intent of this title.

B. Abatement. Signs, except legal nonconforming signs, which do not comply with the regulations of this chapter or a sign’s associated permit, shall be immediately and completely removed (including any structure and/or supports), or abated as determined by the community development director in accordance with the following paragraph.

A warning letter or citation shall be issued to request compliance with this chapter, and shall give a specific time period for rectification. If compliance is not reached within the time period specified, or if the noncompliance or offense is repeated or continued, a citation may be issued according to SMC Chapter 1.12 or other legal action may be taken by the city as described allowed by this Section.

C. Public Nuisance. A violation of the provisions of this title is declared to be a public nuisance, and the city prosecutor or city attorney, on direction of the city council, may institute necessary legal proceedings for the abatement or enjoinment thereof in the manner provided by law and shall take such steps as may be necessary to accomplish those ends.

D. Unsafe, Unlawful Signs. Should any sign or other advertising structure regulated herein become unsafe, insecure, a menace to the public, or should it be constructed, erected or maintained in violation of this chapter, or should the same no longer advertise a legitimate business conducted or a product or service sold on the premises, the community development department may abate the sign, or legal action may be pursued by the city, as provided by this Section.

E. Penalties. Citations issued for violation of any portion of this title shall be according to SMC Chapter 1.12. In addition, any person violating any of the provisions of this title may be deemed guilty of a misdemeanor at the discretion of the city attorney and upon conviction thereof shall be punished as provided in SMC Chapter 1.12. Each such person shall be guilty of a separate offense for each and every day during any portion of which any violation of this Agenda Item #8.1:

EXHIBIT A
Draft 2026 | Sonoma Sign Code | 39
title is committed, continued or permitted by any such person, and they shall be punished accordingly.

19.47.090 Definitions of Sign Terms and Phrases
As used in this development code, the following terms and phrases specific to signs regulated in SMC Chapter 19.47, shall have the meaning ascribed to them in this section, unless the context in which they are used clearly requires otherwise.

A-Frame Sign. A portable pedestrian-oriented sign that is not permanently affixed to a structure or the ground. An A-frame sign may consist of a dry erase board face featuring a white or black background and wording that is primarily hand-drawn or professionally crafted. (May be known as a Sandwich Board Sign or an Upright Sign).

Abandoned Sign. A sign which pertains to a time, event, or purpose which no longer exists.

Thirty days after a business has ceased operation, or has gone out of business, signs for that business shall be presumed to have been abandoned.

Balloon. A brightly colored bag made of flexible material, inflated with air or other gas, and sealed, often to make it rise in the air.

Balloon Bobber. A reusable pre-formed balloon with regular air made of a durable PVC vinyl that does not need to be inflated, and typically attached to a short pole.

Building Element. The maximum lineal dimension of an exterior wall, excluding canopies and projections, measured on a straight line parallel to the site’s street frontage.

Building Face. The general outer surface of a main exterior wall of a building. Rectangular buildings generally have four faces.

Building Frontage. The building façade that directly abuts a public street, private street, parking lot driveway, parking spaces, pedestrian mall, arcade, or walkway. The primary business frontage is one which contains a customer entrance or which includes a glassenclosed showroom facing the street. If a building has more than one business, frontage is that portion of a building, which faces a street, parking lot, pedestrian mall, arcade or walkway.

The primary business frontage is one which contains a customer entrance or which includes a glass-enclosed showroom facing the street.

Channel Letters. Three dimensional, individually manufactured letters or figures with an open back which may contain a light source to provide light onto the sign background against which the channel letters are silhouetted.

Commemorative Sign. A permanent sign or marker that identifies, names, or provides information about a historic structure, site, event, or person of significance to the community, and which is intended primarily for educational or memorial purposes rather than for commercial promotion.

Commercial Message. A message conveyed by any sign that is solely intended to interest, entice, or solicit any person to participate in commercial transactions with a business, including offers of goods, cash, discounts on products or services, or other items, including Agenda Item #8.1:

40 | Sonoma Sign Code | Draft 2026
the offering of free goods or services made in exchange for or with the intent to induce the recipient’s willingness to receive information relating to a possible commercial transaction.

Community Development Director. The planning and community services director of the city of Sonoma or designee or their equivalent or authorized deputy.

Effective Date. The date upon which these sign regulations are in full force and effect from and after its date of adoption by the city council.

Electronic Display Devices. Any television, monitor, computer screen, digital display, or similar electronic device used to display images, video, graphics, animations, or text that is visible from a public right-of-way or adjacent property.

Encroachment. The extension of any sign over a public right-of-way or private access way.

Flag. A fabric sheet of square, rectangular, or triangular shape that is typically mounted on a pole.

Fluorescent Colors. The range of colors created through a synthetic pigmentation process in which ultraviolet light is absorbed and emitted at a different range within the color spectrum of the individual colors.

Frontage. The portion of a property parallel and adjacent to a public street. If there is more than one structure housing a separate business on a parcel, the frontage of each will be the measurement of the building portion fronting on the street plus a proportionate amount of the open area between those buildings, determined according to the frontage of each building.

Fully Shielded. Light fixture or luminous tube constructed and mounted such that all light emitted by the fixture or tube, either directly from the lamp, tube, or a diffusing element, or indirectly by reflection or refraction from any part of the light fixture, is projected below the horizontal. If the lamp or tube, any reflective surface, or lens cover (clear or prismatic) is visible when viewed from above or directly from the side, from any angle around the fixture or tube, the fixture or tube is not fully shielded.

Historical Plaque. A permanent sign or marker that identifies, names, or provides information about a historic structure, site, event, or person of significance to the community, and which is intended primarily for educational or memorial purposes rather than for commercial promotion.

Illumination, External. Illumination resulting from the face of the sign reflecting light from an external light source intentionally directed upon it.

Illumination, Halo. A form of sign illumination in which neon tubing, LED, or similar lights are mounted within the letter to illuminate the mounting surface causing a halo of light around the letter
Illumination, Internal. A form of sign illumination that includes single-color LED signs, signs constructed with pan channel letters (but not reverse pan channel letters), or indirect illuminated pan channel letters on an unlit or otherwise indistinguishable background on a freestanding sign or building wall.

Incidental, Sign. A sign that accompanies an approved use for the purpose of supporting that use, but does not serve as the primary signage.

Agenda Item #8.1:

EXHIBIT A
Draft 2026 | Sonoma Sign Code | 41
Landscape Area. For purposes of sign regulation, an area surrounding the base of a freestanding sign, and containing living plant materials with or without a fixed border.

Laser Light Display. A display that emits light through the use of a laser beam(s).

LED (Light Emitting Diode). A semiconductor diode that emits light when a voltage is applied to it.

Legal, Nonconforming Use (or Business). A use which is not a permitted use in the location where it is found according to the current zoning ordinance, but is allowed by conditional use permit, variance, or by virtue of operating continuously in the same location prior to the adoption of the current zoning regulations.

Maintenance. The upkeep of signs, and their support structures, in a condition of good repair.

This includes the replacement or repainting of sign faces which have been damaged or have otherwise lost their ability to convey the message intended. Maintenance does not include the changing of location, orientation, size, or height of a sign.

Master Sign Program. The process for the review and approval of permanent signs in multitenant commercial or mixed-use developments to ensure compliance with the applicable provisions of this title.

Multi-tenant Building. A building in which two or more separate and independently owned, rented, leased, or operated occupancies are contained.

Neon. An illumination source created when a glass tube filled with neon or other similar gas emits light when energized. The tube can be bent to form letters, symbols, or other shapes.

Nonprofit. Any person(s), partnership, association, corporation or other group whose activities are conducted for unselfish, civic, or humanitarian motives, or for the benefit of others, and not for the gain of any private individual or group and may include but not limited to, patriotic, philanthropic, social service, welfare, benevolent, educational, civic, fraternal, cultural, charitable, scientific, historical, athletic, or medical activities.

Noncommercial Message. Any copy that communicates a message that is not a commercial message. A noncommercial message does not directly or indirectly name, draw attention to, or advertise a business, product, good, service, or other commercial activity, or propose a commercial transaction.

Pan Channel Letter. A specific type of sign letter consisting of a metal pan enclosure fabricated in the shape of a letter, numeral, or other shape in which the metal pan enclosure is used to house the lighting and electrical components of the letter and can be mounted directly to a wall. The sign face is usually made of colored plastic attached to the metal pan so that the letters are illuminated and to seal it off from pests and harsh weather.

Primary Frontage. The side of a building facing a street or, in the case of a building having more than one side facing a street, the side so designated by planning department staff.

Professionally Crafted or Painted. A permanent or temporary sign that is made to a high standard by a competent individual(s) skilled in sign design, fabrication, and installation.

Raceway. An enclosed conduit for electrical wiring.

Agenda Item #8.1:

42 | Sonoma Sign Code | Draft 2026
Reverse Pan Channel Letter. A specific type of sign letter consisting of a metal pan enclosure fabricated in the shape of a letter, numeral, or other shape in which the metal pan enclosure is used to house the lighting and electrical components of the letter and can be mounted directly to a wall. The sign face is made of the same solid opaque materials as the sides of the letters so that the front and sides of the sign letters do not emit light.

Roof Line. The top edge of a roof or building parapet, whichever is higher, excluding any cupolas, pylons, chimneys, or minor projections.

Search Lights. Lights which disappear and reappear at periodic intervals, or are intermittently on and off, and which are placed so as to attract vehicular traffic with emphasis on the recurrence of lights.

Secondary Frontage. The sides of a building other than the primary frontage which are visible from a public right-of-way or from adjacent private property or which provide secondary access to the use or activity.

Shopping Center. Any combination of four or more commercial businesses on a single or commonly owned or leased parcel of land where common vehicular access from the street and common parking facilities are provided.

Sign. A permanent or temporary structure, device, figure, display, message, placard or other contrivance, or any part thereof, situated outdoors or indoors, which is designed, constructed, intended or used to advertise, provide information in the nature of advertising, provide historical, cultural, archeological, ideological, political, religious, or social information, or direct or attract attention to an object, person, institution, business, product, service, message, event or location by any means, including words, letters, figures, designs, symbols, fixtures, colors, or illumination.

Sign Area. Area enclosed in the frame of the sign as measured from the outside of the frame and following the contour of the frame. In those instances where a sign is painted or otherwise affixed or attached to a wall or similar structure or portion thereof, the area of a sign shall be computed by measuring the overall length and width of the message. This computation shall also be utilized when raised or freestanding letters are affixed or attached to a structural surface.

Sign Face. The exterior surface of a sign, exclusive of structural supports, on which is placed the sign copy.

Sign, Abandoned. Any sign that identifies a business, lessor, owner, product, service, or activity that is no longer on the premises where the sign is displayed.

Sign, A-Frame. A temporary pedestrian-oriented sign constructed with two sides attached at the top allowing the sign to stand in an upright position and with the sign display areas attached to the side supports (also known as a Sandwich Board Sign or an Upright Sign).

Sign, Awning. Any permanent sign that is part of or attached to an awning or other fabric, plastic or structural protective cover located over a door, entrance, window, storefront, or outdoor service area.

Sign, Bandit. Any sign that is placed on public or private property without the consent of the property owner or as authorized in SMC Chapter 19.47.

Agenda Item #8.1:

EXHIBIT A
Draft 2026 | Sonoma Sign Code | 43
Sign, Billboard. A permanent structure for the display of a commercial or non-commercial message.

Sign, Building Identification. A sign consisting of letters or numbers applied to a building wall, engraved into the building material or consisting of a sculptural relief which contains the name of the building or describes its function, but which does not advertise any individual tenant of the building or any products or services offered.

Sign, Building-Mounted. A permanent sign attached, connected, painted, or erected on the wall, parapet, or fascia of a building or structure.

Sign, Cabinet. A permanent building-mounted or freestanding sign with its text and/or logo symbols and artwork on a translucent face panel that is mounted within a metal frame or cabinet that contains the lighting fixtures which illuminate the sign face from behind.

Sign, Canopy. A permanent sign that is painted, or mounted to a canopy, typically used to accent building entries.

Sign, Commemorative. Any sign containing words or figures commemorating a historical, cultural, or artistic event or location.

Sign, Copy. Any graphic, word, numeral, symbol, insignia, text, sample, model, device, or combination thereof that is primarily intended to advertise, identify, or notify.

Sign, Directional. A permanent sign erected to inform the viewer of the approximate route, direction, or location of a facility or tenant.

Sign, Directory. A permanent sign on a multi-tenant site or building providing information including a list of tenants and occupants, addresses, and suite numbers or a map of the building or complex. These signs are typically internal to a center, oriented to pedestrians, or motorists circulating in a parking lot rather than vehicles travelling on a public street.

Sign, Electronic Message. A permanent sign or portion of a sign that utilizes computergenerated messages or some other electronic means of changing its characters, letters, numbers, illustrations, display, color, and/or light intensity, including animated graphics and video, by electronic or automatic means. An Electronic Message Sign is not a Single- or TwoColor LED Sign.

Sign, Feather Banner. A potable sign that is taller than it is wide and made of a flexible material (typically cloth, nylon, or vinyl) and mounted to a pole.

Sign, Freestanding. A permanent sign that is erected or mounted on its own self-supporting permanent structure or base detached from any supporting elements of a building.

Sign, Front Yard. A permanent freestanding sign mounted on a single post or pole installed securely in the ground with a sign hanging from a cross-bar mounted parallel to the ground.

Sign, Fuel Pump Topper. A temporary sign affixed to the top of an operable fuel dispensing pump used to advertise goods offered for sale on the same parcel on which the fuel pump is located.

Agenda Item #8.1:

44 | Sonoma Sign Code | Draft 2026
Sign, Government. Any sign, posting, notice or similar signs placed, installed, or required by law by a city, county, or a federal or state governmental agency in carrying out its responsibility to protect the public health, safety, and welfare.

Sign, Incidental. A sign which provides incidental information, including security, credit card acceptance, business hours, directions to services and facilities, or menus.

Sign, Individual Letter. A cut-out or etched letter or logo which is individually mounted on a building wall, or freestanding permanent sign.

Sign, LED. A permanent or temporary sign consisting of light emitting diodes (electronic components that let electricity pass in only one direction) that emit visible light when electricity is applied.

Sign, Monument. A permanent freestanding sign, with a solid base that is equal to or larger than the width of the sign face.

Sign, Multicolor LED. A permanent or temporary sign or portion of a sign composed of one or more colored LEDs that displays static or changeable sign messages using characters, letters, and numbers only. Examples of these signs include, "open" or "closed" signs", ”time and temperature " signs, gas station price signs, or signs indicating the number of available spaces in a parking facility.

Sign, Non-Conforming. Any sign legally established prior to the effective date which does not fully comply with the standards imposed by the individual sections of this code.

Sign, Off-Premise. Any sign for a business, commodity, service, entertainment, product, structure, use or property that is different from a structure or use existing on the property where the sign is located. Includes any sign on which space is rented, donated, or sold by the owner of the sign or property for the purpose of conveying a message.

Sign, On-Premise. Any sign directing attention to a business, commodity, service, or offered upon the same premises as those upon which the sign is maintained.

Sign, Painted Wall. A permanent or temporary sign painted directly onto the exterior wall of a building and having no sign structure.

Sign, Pennant. A temporary sign made of flexible materials usually longer than it is wide, often triangular in shape, and frequently displayed with other pennants on a string.

Sign, Permanent. A sign constructed of durable materials and intended to exist for the duration of time that the use or occupant is located on the premises.

Sign Portable. A sign not permanently attached to the ground or a building, structure, or other immovable object. Includes an A-frame sign, yard sign type I sign, non-permanent window sigs, and feather banner sign, and sign walker signs.

Sign, Post. A freestanding sign supported by one or more posts or columns that are permanently anchored to the ground, with the area between the bottom of the sign face and the finished grade remaining substantially open.

Sign, Prohibited. Any sign not in accordance with or authorized in SMC Chapter 19.47.

Agenda Item #8.1:

EXHIBIT A
Draft 2026 | Sonoma Sign Code | 45
Sign, Projecting. A permanent, pedestrian-oriented sign mounted either to the wall of building by means of a bracket or attached to the underside of an overhead structure above a sidewalk or walkway and which is typically hung perpendicular to the wall of the building.

Sign, Raised Letter. A sign containing copy, logo, and/or decorative embellishments in relief on the face.

Sign, Roof. Any permanent sign erected, painted, or attached to the sloped surface of a roof or mounted on the top of a building’s roof.

Sign, Spinner. Any lightweight, durable, and colorful device designed to be affected by the movement of air so that it spins or rotates in a manner to capture attention.

Sign Structure. The supports, uprights, bracing, and/or framework of a sign.

Sign, Temporary. A sign intended for a limited period of display which is not permanently affixed to a structure or window.

Sign, Upright. A pedestrian oriented sign that is not permanently affixed to a structure or the ground to advertise special goods, services, or products offered on the site.

Sign, Vehicle. Any sign on or affixed to a truck, van, automobile, trailer, or other vehicle.

Sign, Wall. A permanent sign affixed to or erected against the wall or fascia of a building or structure, with the exposed face of the sign parallel to the plane of the wall or the fascia to which it is affixed or erected.

Sign, Wall Banner. A temporary sign and constructed of cloth, bunting, plastic, paper, or similar nonrigid material, and securely attached to the wall or support structure for which it is advertising. Flags are not considered temporary wall banners.

Sign, Walker. A person who wears, holds, or balances a sign.

Sign, Window. A permanent or temporary sign posted, painted, placed, or affixed in, on, or within a window, or otherwise exposed to public view through a window.

Sign, Yard, Type I. A small portable sign typically constructed of corrugated plastic and supported on either an H-shaped wire frame or mounted so as to swing between two pairs of support legs, used for example, for advertising by local businesses or by election campaigns (Synonym: Lawn Sign). A type I yard sign is not an A-frame sign.

Sign, Yard, Type II. A temporary sign mounted on a single post installed securely in the ground with a small sign hanging from a cross-bar mounted parallel to the ground.

Sign, Yard, Type III. A large temporary typically wooden sign mounted on two posts installed securely in the ground.

Valance. The vertical front face of an awning that is parallel to the face of the building to which it is mounted.

Agenda Item #8.1:

EXHIBIT B
SECTION 1: Amendment to Section 2.60.030 of the Sonoma Municipal Code Subdivision J of Section 2.60.030, duties and responsibilities, of Title 2 of the Sonoma Municipal Code is hereby amended to read as follows (strikeout is used to denote existing text being deleted; underline is used to denote new text being added):

J. Conduct sign review in accordance with the provisions of SMC Title 18.

SECTION 2: Amendment to Section 12.04.040 of the Sonoma Municipal Code Subdivision K of Section 12.04.040, outdoor display of merchandise on sidewalk areas, of Title 12 of the Sonoma Municipal Code is hereby amended to read as follows (strikeout is used to denote existing text being deleted; underline is used to denote new text being added):

K. Signage. All signage associated with the outdoor merchandise display shall conform to the requirements of the city’s sign regulations (SMC Title 18 Chapter

19.47, Signs and Display Advertising). Notwithstanding, individual price tags on merchandise are allowed.

SECTION 3: Amendment to Section 19.50.030 of the Sonoma Municipal Code Subdivision A.9 of Section 19.50.030, bed and breakfast inns, of Title 19 of the Sonoma Municipal Code is hereby amended to read as follows (strikeout is used to denote existing text being deleted; underline is used to denote new text being added):

9. Signs. Signs shall identify the establishment as an inn and not as a hotel, lodge, motel, or similar use. Signs shall be limited to two square feet, shall be subject to the approval of the applicable review authority city’s design review and historic preservation commission, and shall comply with the applicable standards of SMC Title 18 Chapter 19.47, Signs and Display Advertising; SECTION 4: Amendment to Section 19.50.060 of the Sonoma Municipal Code Subdivision B.6 of Section 19.50.060, outdoor dining, display, and sales standards, of Title 19 of the Sonoma Municipal Code is hereby amended to read as follows (strikeout is Agenda Item #8.1:

EXHIBIT B
used to denote existing text being deleted; underline is used to denote new text being added):

6. Signs. Regulation of signs, in compliance with SMC Title 18 Chapter 19.47, Signs and Display Advertising;
SECTION 5: Amendment to Section 19.50.100 of the Sonoma Municipal Code Subdivision C.4 of Section 19.50.100, service stations, of Title 19 of the Sonoma Municipal Code is hereby amended to read as follows (strikeout is used to denote existing text being deleted; underline is used to denote new text being added):

4. Signs. All on-site signs shall be in compliance with SMC Title 18 Chapter 19.47, Signs and Display Advertising;
SECTION 6: Amendment to Section 19.80.060 of the Sonoma Municipal Code Subdivision B of Section 19.80.060, historic preservation commission, of Title 19 of the Sonoma Municipal Code is hereby amended to read as follows (strikeout is used to denote existing text being deleted; underline is used to denote new text being added):

B. Duties and Authority. The historic preservation commission shall perform the duties and functions prescribed in this development code, including:

1. The review of and determination of sign applications in accordance with SMC Title 18;
2 Iinitiation, review and designation of a local historic resource or district, in accordance with SMC 19.42.020, Designation of a local historic resource or district.

SECTION 7: Amendment to Section 19.82.040 of the Sonoma Municipal Code Section 19.82.040, nonconforming signs, of Title 19 of the Sonoma Municipal Code is hereby amended to read as follows (strikeout is used to denote existing text being deleted; underline is used to denote new text being added):

Agenda Item #8.1:

EXHIBIT B
Requirements for nonconforming signs are addressed in SMC Title 18 Chapter

19.47, Signs and Display Advertising.

SECTION 8: Amendment to Section 19.92.020 of the Sonoma Municipal Code Subdivision 9 of the definition of “formula business” in Section 19.92.020, definitions of specialized terms and phrases, of Title 19 of the Sonoma Municipal Code is hereby amended to read as follows (strikeout is used to denote existing text being deleted; underline is used to denote new text being added):

9. “Signage” shall be defined as a sign pursuant to SMC Titles 18 and 19.

Agenda Item #8.1:

EXHIBIT A
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Sonoma Municipal Code
Chapter 19.47 Signs

19.47.010 Purpose

19.47.020 Applicability

19.47.030 Permits and Administration

19.47.040 General Standards for All Signs

19.47.050 Standards for Permanent Signs

19.47.060 Standards for Portable and Temporary Signs

19.47.070 Nonconforming Signs

19.47.080 Sign Enforcement

19.47.090 Definitions of Sign Terms and Phrases
Agenda Item #8.1:

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19.47.010 Purpose
This chapter has been adopted to ensure that all signs installed in the city are compatible with the unique character and environment of the community, and in compliance with the General Plan and consistent with Government Code section 65860. This chapter promotes the public health, safety, and welfare through a comprehensive system of reasonable, effective, consistent, content-neutral, and nondiscriminatory sign standards and requirements. More specifically, this chapter is intended to:

A. Ensure that all signs are compatible with the city’s unique historic character, adopted plans, and that they support the development patterns of the various districts and historic areas within the city;
B. Balance public and private objectives by allowing adequate avenues for both commercial and non-commercial messages;
C. Ensure pedestrian and traffic safety by promoting the free flow of traffic and the protection of pedestrians and motorists from injury and property damage caused by, or which may be fully or partially attributable to, cluttered, distracting, and/or illegible signage; D. Prevent property damage, personal injury, and litter caused by signs that are improperly constructed or maintained;
E. Protect and improve property values, the local economy, and quality of life by preserving and enhancing the appearance of the streetscape;
F. Provide clear and unambiguous sign design standards that enable the fair and consistent enforcement of these sign regulations; and
G. Ensure that the constitutionally guaranteed right of free speech is protected.

19.47.020 Applicability
A. Applicability. The regulations of this chapter shall be applicable to all persons, businesses, and other enterprises seeking to erect or otherwise display a sign in the city, and to all signs within the city regardless of their nature or location, unless otherwise specifically exempted in SMC 19.47.020.F.

B. Content-Neutral Application. The provisions of this chapter shall be applied in a contentneutral manner. Noncommunicative aspects of all signs, not related to the content of the sign, shall comply with the provisions of this chapter. “Non-communicative aspects” include the time, place, manner, location, size, height, illumination, spacing, and orientation of signs.

C. Right to Picket. Nothing in this chapter shall be construed to prohibit a person from holding a sign while picketing or protesting on public property that has been determined to be a traditional or designated public forum, so long as the person holding the sign does not block ingress and egress from buildings, create a safety hazard by impeding travel on sidewalks, in bike or vehicle lanes, or on trails, or violate any other reasonable time, place, and manner restrictions adopted by the city.

D. Substitutions and Interpretations.

Agenda Item #8.1:

EXHIBIT A
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1. This chapter is not intended to, and does not, restrict speech on the basis of its content, viewpoint, or message. No part of this chapter shall be construed to favor commercial speech over non-commercial speech. A non-commercial message may be substituted for any commercial or non-commercial message displayed on a sign, or the content of any non-commercial message displayed on a sign may be changed to a different noncommercial message, without the need for any approval or permit, provided that the size of the sign is not altered and the sign otherwise complies with the provisions of this chapter. To the extent any provision of this chapter is ambiguous, the term will be interpreted not to regulate on the basis of the content of the message.

2. When there is any question regarding the interpretation of a provision of this chapter, or its application to any specific case or situation, the community development director shall interpret the intent of this chapter.

3. All regulations included in this chapter shall apply unless a master sign program is approved by the community development director; see SMC 19.47.030.B. Entry into agreement between the city and a developer for a master sign program may supersede this chapter except for matters of public safety.

E. Conflicting Regulations.

1. Exceptions to this chapter may be made for signs subject to federal or state government regulations that may be in conflict with this chapter.

2. No sign shall be constructed, erected, installed or maintained in any manner that conflicts with any rule, regulation or order of the California Public Utilities Commission pertaining to the construction, operation, and maintenance of public utilities.

F. Exempt Signs. The following are not regulated under this chapter, do not count toward the maximum total sign area for all permanent signs, and do not require a sign permit:

1. Government Signs. Any sign, posting, notice or similar signs placed, installed, or required by law by a city, county, or a federal or state governmental agency in carrying out its responsibility to protect the public health, safety, and welfare, including the following:
a. Numerals and letters identifying an address from the street to facilitate emergency response and compliant with city requirements; b. Emergency and warning signs necessary to warn of dangerous and hazardous conditions and that serve to aid public safety or civil defense; c. Traffic signs erected and maintained by an authorized public agency; d. Signs required to be displayed by any applicable federal, state, or local law, regulation, or ordinance;
e. Signs directing the public to points of interest; and f. Signs showing the location of public facilities.

Agenda Item #8.1:

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2. Incidental Signs. One incidental sign not to exceed a total of three square feet in sign area for all permanent signs in all zoning districts.

3. Signs or Displays Located Entirely Inside of a Building. Signs or displays located entirely inside of a building, within a courtyard, open-air pedestrian space or similar open area and not visible from the building’s exterior with the exception of an alley.

4. Historic Plaques and Commemorative Signs. Historic plaques, memorial signs, or tablets either attached to or cut into the surface of buildings, provided that the sign is no more than five square feet in area.

5. Noncommercial Residential Signs, Posters, Flags, or Banners. Signs or posters, no more than nine square feet, and flags or banners, no more than fifteen square feet, located on a private residential property not intended for the purpose of advertising a business or sale of products and merchandise.

6. Barber Poles. Barber poles no larger than three feet high and 10 inches in diameter.

7. Parking Lot Signs. Signs placed within a private parking lot for wayfinding, regulatory language, operational standards, and safety or accessibility including but not limited to reserved parking, handicap parking, towing information, loading zones, and entry and exit signage.

8. Open Signs. One non-illuminated or statically illuminated “OPEN” sign per business, provided the sign does not exceed 2 square feet, is located entirely within a window, and contains no flashing, blinking, moving, scrolling, or animated lighting.

19.47.030 Permits and Administration
A. Administrative Sign Permits.

1. Purpose. The purpose of the administrative sign permit is to allow for ministerial review and approval of permanent signs to ensure compliance with the applicable provisions of this title.

2. Applicability. Any person, business or other enterprise wishing to erect, display, move, alter, or replace any sign within the city limits shall first apply for and obtain an administrative sign permit from the community development department, except for those signs subject to a sign program or that are otherwise exempt under this chapter.

3. Exemptions. An administrative sign permit is not required for the following:
a. Changes to the face, copy or style of an existing single tenant or multi-tenant freestanding or building mounted sign from one business to another with no structural or lighting modifications to the sign structure; and b. The normal repair and maintenance of conforming or legal nonconforming signs.

4. Application Requirements.
a. An application for an administrative sign permit shall be made by the property owner, or their authorized agent, to the community development Agenda Item #8.1:

EXHIBIT A
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department or their designee and submitted on a form prescribed for an administrative sign permit, together with the information and materials requested in the application checklist and the required application fee. b. All applications must be determined to be complete prior to compliance review.
c. An administrative sign permit shall not be issued unless the community development director determines that the sign or signs subject to the permit shall be installed and maintained in a manner consistent with the provisions of this chapter and the findings in SMC 19.47.030.A.6.

5. Determination. The community development department shall determine if additional information is required from the applicant to complete the permit application. The community development director shall determine whether the administrative sign permit may be issued. If the administrative sign permit application is denied, the reason shall be stated in writing.

6. Findings.
a. Basic Findings. In order to approve any application for administrative sign review, the review authority must make all of the following findings:
i. The proposed sign(s) comply with applicable policies and regulations, as set forth in this chapter, all other city ordinances, and the general plan;
ii. The proposed sign(s) are consistent overall with the location of the site, including adjacent and surrounding development and its
environmental features.
b. Proposed Signs within Historic Overlay Districts. In addition to the findings in SMC 19.47.030.A.6.a above, the review authority must make the following additional findings for any project located within historic overlay districts:
i. The proposed sign(s) will not impair the historic character of its surroundings;
ii. The proposed sign(s) will not obscure or detract from the architecture of a historic building, structure, or historic district; and iii. The proposed sign(s) will not significantly impact the historic character of any significant historic structures or other significant historic features on the site or in the historic district.

7. Planning Commission Review. The community development director may require planning commission approval of an administrative sign permit if it is determined there are special or unusual circumstances associated with the sign application, including for example, upon a finding that a proposed sign has high visibility within the historic districts.

Agenda Item #8.1:

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8. Other Permits Required. In addition to the requirements of this chapter, all signs shall comply with the applicable requirements of the California Building Code and SMC Title

14. Whenever required by SMC Chapter 14.10, the applicant shall obtain a building permit prior to installing a sign. Illuminated signs shall require an electrical permit in accordance with the current version of the electrical code adopted within SMC Chapter 14.10.

9. Appeals. A decision of the Community Development Director may be appealed to the planning commission as provided in SMC Title 19.84.020. Any decision made by the planning commission may be appealed to the city council as provided in SMC Title

19.84.020.

10. Expiration of Administrative Sign Permit. Unless an expiration date is a condition of approval by the review authority, an administrative sign permit shall expire upon the occurrence of:
a. The permanent closing of the business or enterprise for which the sign was permitted;
b. A business or enterprise moving from the location where the sign was permitted;
c. A new permit being granted for a replacement sign;
d. Three months after removal of the sign from the premises; e. One year from the date of issuance if a sign for which the permit was issued is not erected within that time period;
f. Immediately upon a determination that the sign has not been erected in conformance with the administrative sign permit, or has not been maintained in conformance with the administrative sign permit, or is in violation of any provision of this chapter, the Sonoma Municipal Code, or any other applicable ordinance, city rule or regulation, or has become a nuisance or other safety hazard.

B. Sign Program.

1. Purpose. The purpose of a master sign program is to provide a process for the review and approval of permanent signs in multi-tenant commercial or mixed-use developments to ensure compliance with the applicable provisions of this title.

2. Applicability. A master sign program is required optional for all businesses within a multi-tenant building, with three or more businesses, prior to the approval of any signs for an individual business within a multi-tenant building. a. Review. Applications for a master sign program shall be reviewed and approved, disapproved, or approved with modifications and/or conditions by the Director planning commission.
b. Submittal requirements. In addition to the submittal requirements required in SMC 19.47.030.A.4 3, all applications for a master sign program shall include the type, number, size, location/placement, and general design parameters of Agenda Item #8.1:

EXHIBIT A
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all permanent building mounted and freestanding signs. All master sign programs shall be reviewed for compliance with the requirements of this chapter.
c. Determination. The planning commission shall determine whether the master sign program may be issued or if additional information is required from the applicant for the permit application. To approve an application for a master sign program the planning commission director must make the findings established in SMC 19.47.030.A.6 5. If the master sign program application is denied, the reason shall be stated in writing.
d. Post-approval procedures. Following approval by the planning commission, a copy of the approved master sign program will be made available to the applicant. Individual signs for multi-tenant developments included in the master sign program are subject to the issuance of separate Administrative Sign Permits in compliance with this chapter and must comply with the approved master sign program.

3. Increased Maximum Allowance. The approval of a Master Sign Program shall grant the multi-tenant building increased allowances for the sign types listed below, as well as the maximum aggregate.
a. Monument Signs. Shall be allowed to be 25% larger than the maximum size provided in SMC 19.47.050.D.3.
b. Post Signs. Shall be allowed to be 25% larger than the maximum size provided in SMC 19.47.050.D.4.

4. Maximum Aggregate. Shall be increased by 25% for each zoning district.

C. Variance.

1. Purpose. The provisions of this section allow for variances from the general standards of this chapter only when, because of special circumstances applicable to the property, including size, shape, topography, location or surroundings, the strict application of this chapter denies the property owner privileges enjoyed by other property owners in the vicinity and under identical zoning districts.

2. Applicability. The planning commission may grant a variance from the requirements of this chapter governing only the following standards:
a. Dimensional standards (i.e., sign sizes, area, height); b. Number of signs allowed

3. Application Requirements. An application for a variance shall be filed in compliance with SMC 19.52.040, Application preparation and filing. It is the responsibility of the applicant to provide evidence in support of the findings required by subsection (5) of this section, Findings, Decision.

4. Project Review, Notice and Hearing. Each variance application shall be reviewed by the community development director to ensure that the application is consistent Agenda Item #8.1:

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with the purpose and intent of this section. The planning commission shall hold a public hearing in compliance with Chapter 19.88 SMC, Public Hearings, and may approve or disapprove the variance in compliance with this section.

5. Findings, Decision. Following a public hearing, the planning commission may approve, approve subject to conditions, or disapprove the variance. The planning commission shall record the decision and the findings upon which the decision is based. The planning commission may approve an application, with or without conditions, only if the planning commission can make the findings found in SMC

19.47.030.A.6 and that:
a. The adjustment authorized by the variance is consistent with the General Plan and any applicable specific plan;
b. There are special circumstances applicable to the property (i.e., size, shape, topography, location or surroundings), such that the strict application of the requirements of this development code deprives the property owner of privileges enjoyed by other property owners in the vicinity and within the same zoning district;
c. Granting the variance is necessary for the preservation and enjoyment of substantial property rights possessed by other property owners in the same vicinity and zoning district and denied to the property owner for which the variance is sought;
d. The adjustment authorized by the variance will not constitute a grant of special privileges inconsistent with the limitations on other properties in the vicinity and in the same zoning district;
e. Granting the variance will not be detrimental to the public health, safety, or welfare, or injurious to the property or improvements in the vicinity and in the same zoning district.

19.47.040 General Standards for All Signs
A. Sign Message. Any permitted sign may contain, in lieu of any other message or copy, any lawful non-commercial message, so long as the sign complies with the size, height, area, location, and other requirements of this chapter.

B. Prohibited Location Standards. All signs may not be placed in the following locations or manner, except where specifically authorized in this chapter:

1. Architectural Features. Areas where a sign would cover the architectural features of a building, such as dormers, insignias, pilasters, soffits, transoms, trims, or another architectural feature;

2. Accessory Structures. Tacked, painted, pasted or otherwise affixed, to trees, poles, posts, fences, freestanding wall or other structures that are visible from a public way.

Permanent signs may be attached to a fence or freestanding wall only when a monument or freestanding sign is not feasible in the development; Agenda Item #8.1:

EXHIBIT A
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3. Clearance Standards. Within the horizontal or vertical clearance standards from communications lines and energized electrical power lines prescribed by the laws of the State of California;

4. Conflict with Traffic Signs. Any location that obstructs the view of any authorized traffic sign, signal, or other traffic control device or which by reason of shape, color, or position interferes with or could be confused with any authorized traffic signal or device;

5. Exits and Entrances. Any sign which is placed in a manner that would prevent or inhibit free ingress to or egress from any door, window, vent, or any exit way required by the Building Code, or by Fire Department regulations (currently in effect);

6. Fuel Tanks, Storage Containers, and Solid Waste Receptacles. Painted, attached or mounted on fuel tanks, storage containers and/or solid waste receptacles or their enclosures, except for a manufacturer’s or installer’s Identification, appropriate warning signs and placards, and information required by law;

7. Intersections and Site Visibility. Any sign erected or maintained at or near any street intersection within five feet of the closest property line unless otherwise specified;

8. Obstruction of Pedestrian Ways. Any sign mounted or displayed in such a manner that impede, obstruct or create hazards with respect to pedestrian traffic;

9. Off-premises. Any sign that advertises or directs attention to a business, product, service, or activity not located on the same site or parcel where the sign is installed.

If the property or business has no street frontage, in which case signs may be located on the nearest property with street frontage that is in front of or adjacent to the subject property with the written permission of the property owner, as provided in SMC 19.47.070;

10. Public Utilities and Infrastructure. Any sign attached to any public utility pole, structure or streetlight, tree, fire hydrant, bridge, curb, sidewalk, park bench, statue, memorial, or other location on public property, except those signs approved as part of a special event permit on city property or banner signs permitted by the city on light poles within the city;

11. Right-of-Way and Public Property. Signs located within the public right-of-way including any sign or handbill attached to a utility pole or street sign pole except those required or permitted by federal, State or local law and all public property;

12. Vehicles. Mounted, attached, or painted on a trailer, boat, or motor vehicle when parked, stored, or displayed conspicuously on private premises in a manner intended to attract attention of the public for the purpose of advertising or identifying the business premises. This provision excludes signs indicating the name of the owner or business that are permanently painted or wrapped on the surface of the vehicle, adhesive vinyl film affixed to the interior or exterior surface of a vehicle window, or signs magnetically attached to motor vehicles or rolling stock that Agenda Item #8.1: