CITY COUNCIL REGULAR MEETING - SEPTEMBER 05, 2023 PAGE 1 OF 3
CITY COUNCIL REGULAR MEETING
Tuesday, September 05, 2023 at 5:00 PM
94 N. Washington Street, Sonora, CA 95370
(209) 532-4541
AGENDA
NOTICE IS HEREBY GIVEN that the Sonora City Council will have their regular meeting on Tuesday, September 5, 2023, at 5:00 PM in the City of Sonora Council Chambers located at 94 N. Washington Street Sonora, CA 95370.
THIS MEETING IS PHYSICALLY OPEN TO THE PUBLIC AND MEMBERS OF THE PUBLIC MAY PARTICIPATE IN THE MEETING VIA VIDEO CONFERENCING AT:
Zoom Meeting Link:
https://us06web.zoom.us/j/81193397821?pwd=UGdrRTcyaFFac3o0b2JQK2FmMTRyUT09 Dial: (669) 444-9171
Meeting ID: 811 9339 7821
Passcode: 906625
MEMBERS OF THE PUBLIC WILL BE GIVEN THE OPPORTUNITY TO PROVIDE COMMENTS.
THIS MEETING WILL BE LIVE STREAMED ON THE CITY'S WEBSITE AT www.sonoraca.com.
Written comments can be submitted to be included as part of the administrative record; they will not be read during the meeting. All comments must be received by 3:00 pm on the day of the noticed meeting and can be submitted to the City Clerk at 94 N. Washington Street Sonora, CA 95370, or via email to [email protected].
CLOSED SESSION - 4:00 PM
CALL TO ORDER
ROLL CALL
PUBLIC COMMENTS
ADJOURN INTO CLOSED SESSION
1. Conference with Real Property Negotiations, Government Code Section § 54956.8 Property: 326 N. Washington Street, Sonora, CA, Tuolumne County 95370 Agency Negotiators:
Doug White, City Attorney, Melissa Eads, City Administrator. 1 CITY COUNCIL REGULAR MEETING - SEPTEMBER 05, 2023 PAGE 2 OF 3
2. Conference with Legal Counsel – Anticipated Litigation - Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section § 54956.9: One (1) Potential Case; Doug White, City Attorney, Melissa Eads, City Administrator.
RECONVENE INTO OPEN SESSION
OPEN SESSION - 5:00 PM
REPORT OUT OF CLOSED SESSION
PLEDGE OF ALLEGIANCE
ROLL CALL
CITY CLERK’S REPORT ON AGENDA POSTING
APPROVAL OF THE AGENDA
PUBLIC COMMENT (NON-AGENDA ITEMS)
The public may address the Council on any item of public interest not otherwise on the agenda that is within the jurisdiction of the City. No action may be taken. Matters to be addressed may be referred to City Staff or placed on a subsequent meeting Agenda. Speakers are limited to a three (3) minute presentation. If participating via Zoom, please raise your hand using the Raise Your Hand feature or dial *9 (*6 to unmute).
CONSENT CALENDAR
Items on the Consent Calendar are considered routine and will be voted on in one motion unless a Council member or member of the public has a question or wishes to discuss an item. In that case, the item will be removed from the Consent Calendar and considered separately.
3. Consider approval of disbursements in the amount of $174,751.75 for payroll, including employee salaries, employer and employee taxes, retirement contributions, miscellaneous voluntary employee deductions, holiday pay, and other adjustments, including retro-pay; Tracy Skelly, Administrative Services Officer.
4. Consider adoption of Resolution #09-05-2023-A for the 2023 Volunteer Fire Capacity Grant in the amount of $37,188.00 and that the City Council designate the Fire as the City’s representative to sign the agreements on behalf of the City of Sonora Fire Department; Aimee New, Fire Chief.
5. Consider approval of a contract with All-star Fire Equipment Inc., in the amount of $32,000.00 for Self-Contained Breathing Apparatus (SCBA) for Type 3 & Type 6 Fire Engines.
Consider approval of a contract with Ward Filter Systems in the amount of $35,000.00 to install NO SMOKE direct source diesel exhaust filtration systems for Activity #4; Aimee New, Fire Chief.
COUNCIL MEMBER REPORTS
ADJOURNMENT
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Administrator at City Hall (209) 532-4541, [email protected]. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title II). 2 CITY COUNCIL REGULAR MEETING - SEPTEMBER 05, 2023 PAGE 3 OF 3 Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Administrator’s Office at 94 N. Washington Street, Sonora, CA 95370 during normal business hours (8:00 am - 4:00 pm, Monday through Friday, excluding holidays). The agenda and supporting public documents are also available on our City website www.sonoraca.com listed under the agenda/minutes link on the Government page. 3 CITY COUNCIL AGENDA REPORT
MEETING DATE: September 5, 2023
TO: City Council Members
FROM: Tracy Skelly, Administrative Services Officer
SUBJECT: Disbursements in the amount of $174,751.75 for payroll
RECOMMENDATION
Consider approval of disbursements in the amount of $174,751.75 for payroll, including employee salaries, employer and employee taxes, retirement contributions, miscellaneous voluntary employee deductions, holiday pay, and other adjustments, including retro-pay.
DISCUSSION
This payroll was the second (2
nd) payroll of the month, which was an expected amount.
This payroll is the 4
th payroll of 26 for FY23-24, we would have expected to expend 15.38% of the budgeted amount. In total, we have expended 12.00% of the Salaries and Wages for the FY 23-24 budget.
FISCAL IMPACT
Disbursements are part of the approved FY23-24 Budget.
4 Item 3.
CITY COUNCIL AGENDA REPORT
MEETING DATE: September 5, 2023
TO: City Council Members
FROM: Aimee New, Fire Chief
SUBJECT: 2023 Volunteer Fire Capacity Grant
RECOMMENDATION
Consider adoption of Resolution #09-05-2023-A for the 2023 Volunteer Fire Capacity Grant in the amount of $37,188.00 and that the City Council designate the Fire Chief as the City’s representative to sign the agreements on behalf of the City of Sonora Fire Department. Funding will be from the fund 710-6000-51140 for the City’s’ matching funds of $18,594.00.
DISCUSSION
Accepting the Volunteer Fire Capacity grant will allow the Fire Department to purchase Wildland Safety Equipment, and Structural personal safety equipment at a 50/50 match with the Department of Forestry and Fire Protection.
FISCAL IMPACT
The grant provides $18,594.00 in unanticipated Revenues with a matching amount coming from the existing fund balance in Fund 710, see attached budget transfer. No impact on the General Fund. 5 Item 4.
RESOLUTION NO. 9-05-2023-A
A RESOLUTION OF THE CITY OF SONORA APPROVING THE DEPARTMENT OF FORESTRY AND FIRE PROTECTION AGREEMENT #7GF23018 FOR SERVICES FROM THE DATE OF LAST SIGNATORY ON PAGE 1 OF THE AGREEMENT TO JUNE 30, 2024, UNDER THE VOLUNTEER FIRE CAPACITY GRANT PROGRAM OF THE COOPERATIVE FORESTRY ASSISTANCE ACT OF 1978.
BE IT RESOLVED by the City Council of the City of Sonora that said Council does hereby approve the Agreement with the California Department of Forestry and Fire Protection dated as of the last signatory date on page 1 of the Agreement, and any amendments thereto. This Agreement provides for an award, during the term of this Agreement, under the Volunteer Fire Capacity Grant Program of the Cooperative Fire Assistance Act of 1978 during the State Fiscal Year 2023-24 up to and no more than the amount of $18,594.00.
BE IT FURTHER RESOLVED that the Fire Chief, Aimee New, of the City of Sonora Fire Department be and hereby is authorized to sign and execute said Agreement and any amendments on behalf of the City of Sonora.
The foregoing resolution was duly passed and adopted by the City Council of the City of Sonora, at a regular meeting thereof, held on the 5th day of September 2023 by the following vote:
Ayes: ______________________________
Mark Plummer, Sonora City Mayor
Nays:
Absent:
CERTIFICATION OF RESOLUTION
Attest:
I, Tracy Skelly, City Clerk of the City of Sonora, County of Tuolumne California do hereby certify that this is a true and correct copy of the original Resolution Number 9-05- 2023-A.
Witness my hand and the seal of the City of Sonora on this 5th day of September 2023. _____________________________ OFFICIAL SEAL
Tracy Skelly, City Clerk
City of Sonora
6 Item 4.
Fund Project Description Amount Fund Account # Project Description Amount 710 0000 Volunteer Fire Capacity Grant $18,594.00 710 51140 0000 Volunteer Fire Capacity Grant $37,188.00 710 Fund Balance $18,594.00
$37,188 $37,188
Authorization
(Date)
City Administrator
(Date)
To Recongnize Unanticipated Grant Revenue and Budget for the Volunteer Fire Capacity Grant REQUIRED: Please provide justification to support the need for the budget transfer.
Account #
Transfer To:
Department
6000 45010 6000
Transfer From:
Department
City of Sonora
Budget Transfer Request Form
Date:
Finance Department
Fiscal Year:
Department: Budget Transfer #
FY2023/24
Btform V3.0 23
9/5/2023
General Services
Total Total
Transfers From and Transfer To Should Be Equal
(Date)
Transaction Date
Document Number
Finance Use Only
Entered By:
Department Head
Finance Director
(Date)
7 Item 4.
CITY COUNCIL AGENDA REPORT
MEETING DATE: September 05, 2023
TO: City Council Members
FROM: Aimee New, Fire Chief
SUBJECT: Consider approval of Community Development Block Grant (CDBG) Funding Contracts for Activities #3 and #4
RECOMMENDATION
Consider approval of a contract with All-Star Fire Equipment Inc., in the amount of $32,000.00 for SelfContained Breathing Apparatus (SCBA) for Type 3 & and Type 6 Fire Engines to complete Activity #3.
Consider approval of a contract with Ward Filter Systems in the amount of $35,000.00 to install NO SMOKE direct source diesel exhaust filtration systems for Activity #4.
DISCUSSION
The City Council approved Resolution No 08-21-2023-B on August 21, 2023, to reallocate funding within the Community Development Block Grant (CDBG) for the above contracts for grant activities #3 and #4. The purchases for both activities are within the approved funding amounts. Both All-Star Fire Equipment Inc. and Ward Filter Systems are sole source vendors. The sole source letter from Ward Filter Systems is attached and the sole source letter from All-Star Fire Equipment Inc. is to be provided to the Council and the public at the Council meeting.
FISCAL IMPACT
The purchase of the above fire equipment complies with the City of Sonora’s purchasing policy as a sole source. No impact on the general fund.
8 Item 5.
1250 Schweizer Road
Horseheads, NY 14845
Phone: 800-845-4665
WARD DIESEL FILTER SYSTEMS Fax: 607-739-7092
www.warddiesel.com
8/30/23
Sonora Fire Department
201 S. Shepherd Street
Sonora, CA 95370
Ward Diesel Filter is the “sole manufacturer” and “sole distributor” of the “PATENTED” “NO SMOKE” diesel filtration system granted by the United States Government pursuant to Patent Number 4,803,838. No other company or individual has been licensed to manufacture or market an identical or similar system.
Installation of the system(s) is completed by Ward Diesel service technician(s) on all new installations at the manufacturer facilities. As a retrofit assembly, the installation is completed at the fire department.
If you have any additional questions, do not hesitate to contact me.
Very truly yours,
WARD DIESEL FILTER SYSTEMS
Scott H. Beecher
President
NOTICE
9 Item 5.
1250 Schweizer Road
Horseheads, NY 14845
Phone: 800-845-4665
WARD DIESEL FILTER SYSTEMS Fax: 607-739-7092
www.warddiesel.com
WARD DIESEL FILTER SYSTEMS MARKETS THE "NO SMOKE"
DIESEL EXHAUST FILTRATION SYSTEM. THIS SYSTEM IS
COVERED BY U.S. PATENT NUMBER #4,803,838. NO OTHER
COMPANY OR INDIVIDUAL HAS BEEN LICENSED TO
MANUFACTURE OR MARKET THIS PROPRIETARY SYSTEM.
10 Item 5.
1250 Schweizer Road
Horseheads, NY 14845
Phone: 800-845-4665
WARD DIESEL FILTER SYSTEMS Fax: 607-739-7092
www.warddiesel.com
11 Item 5.
1250 Schweizer Road
Horseheads, NY 14845
Phone: 800-845-4665
WARD DIESEL FILTER SYSTEMS Fax: 607-739-7092
www.warddiesel.com
12 Item 5.
1250 Schweizer Road
Horseheads, NY 14845
Phone: 800-845-4665
WARD DIESEL FILTER SYSTEMS Fax: 607-739-7092
www.warddiesel.com
13 Item 5.
1250 Schweizer Road
Horseheads, NY 14845
Phone: 800-845-4665
WARD DIESEL FILTER SYSTEMS Fax: 607-739-7092
www.warddiesel.com
14 Item 5.
1250 Schweizer Road
Horseheads, NY 14845
Phone: 800-845-4665
WARD DIESEL FILTER SYSTEMS Fax: 607-739-7092
www.warddiesel.com
15 Item 5.
1250 Schweizer Road
Horseheads, NY 14845
Phone: 800-845-4665
WARD DIESEL FILTER SYSTEMS Fax: 607-739-7092
www.warddiesel.com
16 Item 5.
1250 Schweizer Road
Horseheads, NY 14845
Phone: 800-845-4665
WARD DIESEL FILTER SYSTEMS Fax: 607-739-7092
www.warddiesel.com
Notice of Patent Expiration:
U.S. PATENT NUMBER #4,803,838 for the Ward Diesel NO SMOKE Filter System has expired.
Ward Diesel has stopped identifying or marking manufactured parts and components with this patent information.
17 Item 5.