Agenda packet — Sonora City Council, April 15, 2024

CITY COUNCIL REGULAR MEETING - APRIL 15, 2024 PAGE 1 OF 4

CITY COUNCIL REGULAR MEETING
Monday, April 15, 2024 at 5:00 PM
94 N. Washington Street, Sonora, CA 95370
(209) 532-4541
AGENDA
NOTICE IS HEREBY GIVEN that the Sonora City Council will have their regular meeting on Monday, April 15, at 5:00 PM in the City of Sonora Council Chambers located at 94 N. Washington Street Sonora, CA 95370.

This meeting is physically open to the Public and citizens who wish to provide public comment during the meeting will be invited to do so by the Mayor.

Written comments can be submitted to be included as part of the administrative record; they will not be read during the meeting. All comments must be received by 3:00 pm on the day of the noticed meeting and can be submitted to the City Clerk at 94 N. Washington Street Sonora, CA 95370, or via email to [email protected].

Public Access Audio and Video Live Streaming
The Public will not have access to give public comments via public access audio and video live streaming; they are available for audio and visual only; and can be accessed via our website at www.sonoraca.com.

Remote viewing of the meeting via live streaming is provided to members of the public as a courtesy. If the livestreaming connection malfunctions for any reason and no Council Members are attending via teleconference, the City Council will continue the public meeting in Chambers without remote access.

CLOSED SESSION - 3:00 PM

CALL TO ORDER

ROLL CALL

PUBLIC COMMENTS

ADJOURN INTO CLOSED SESSION

1. Conference with Legal Counsel – Anticipated Litigation - Significant Exposure to Litigation Pursuant to Paragraph (4) of Subdivision (d) of Section § 54956.9: One (1) Potential Case; Doug White, City Attorney, Melissa Eads, City Administrator.

2. Conference with Legal Counsel – Anticipated Litigation - Significant Exposure to Litigation Pursuant to Paragraph (4) of Subdivision (d) of Section § 54956.9: One (1) Potential Case; Doug White, City Attorney, Melissa Eads, City Administrator. 1 CITY COUNCIL REGULAR MEETING - APRIL 15, 2024 PAGE 2 OF 4

3. Conference with Legal Counsel – Anticipated Litigation - Significant Exposure to Litigation Pursuant to Paragraph (4) of Subdivision (d) of Section § 54956.9: One (1) Potential Case; Doug White, City Attorney, Melissa Eads, City Administrator.

4. Conference with Labor Negotiators (Gov. Code Section § 54957.6): Agency Designated Representatives: Melissa Eads, City Administrator; Chris Gorsky, Administrative Services Director; Employee Organization: Sonora Management Association (SMEA), Sonora Confidential Association (SCEA); Sonora Police Officers' Association (SPOA); Sonora Fire Fighters Association (SFFA); Sonora Employees Association (SEA).

RECONVENE INTO OPEN SESSION
OPEN SESSION - 5:00 PM

PLEDGE OF ALLEGIANCE

ROLL CALL
CITY CLERK’S REPORT ON AGENDA POSTING

APPROVAL OF THE AGENDA

PUBLIC COMMENT (NON-AGENDA ITEMS)
The public may address the Council on any item of public interest not otherwise on the agenda that is within the jurisdiction of the City. No action may be taken. Matters to be addressed may be referred to City Staff or placed on a subsequent meeting Agenda. Speakers are limited to a three (3) minute presentation.

PRESENTATIONS

5. Consider Acceptance of Four (4) New Police Vehicles, Two (2) New Fire Engines, and One (1) New Street Sweeper Into the City’s Fleet. Presentation of vehicles on Main Street; Chris Gorsky, Administrative Services Director.

6. Receive an Introduction to, and Swearing-In of Police Dispatcher/Records Specialists Kimberly Hofmann, Charla Kiolbassa, and Jessica Cole; Turu VanderWiel, Police Chief.

7. Receive an Introduction to, and Swearing in of Police Sergeant Dominic Bertalotto; Turu VanderWiel, Police Chief.

8. Receive an Introduction to, and Swearing in of Police Officers Rodolfo Figueroa and Shane Theilen; Turu VanderWiel, Police Chief.

9. Receive an Introduction to, and Swearing in of Community Service Officer Michael DaRosa; Turu VanderWiel, Police Chief.

10. Receive a Presentation of the Sonora Police Department's 2023 Employee Award Recognitions; Turu VanderWiel, Police Chief.

11. Receive a Presentation of the Sonora Fire Department Fire Fighter of the Year Award 2023; Aimee New, Fire Chief.
2 CITY COUNCIL REGULAR MEETING - APRIL 15, 2024 PAGE 3 OF 4

12. Receive a Presentation of the Sonora Employees Association Employee Recognition for 2023; Melissa Eads, City Administrator.

CONSENT CALENDAR
Items on the Consent Calendar are considered routine and will be voted on in one motion unless a Council member or member of the public has a question or wishes to discuss an item. In that case, the item will be removed from the Consent Calendar and considered separately.

13. Consider Approval of the City Council Minutes from January 2, 2024; January 16, 2024; January 3, 2023; and January 17, 2023; Stacy Enos-Del Razo, Deputy City Clerk.

14. Consider Approval of Disbursements in the Amount of $230,373.83 for Payroll, Including Employee Salaries, Employer and Employee Taxes, Retirement Contributions, Miscellaneous Voluntary Employee Deductions, Holiday Pay, and Other Adjustments, Including Retro-Pay; Tracy Skelly, Administrative Services Officer.

15. Consider Approval of Resolution No. 04-15-2024-B Establishing the City of Sonora Social Media Policy; Chris Gorsky, Administrative Services Director.

16. Consider Approval of Resolution No. 04-15-2024-D Establishing the City of Sonora Security Camera Policy; Chris Gorsky, Administrative Services Director.

17. Consider Approval of Resolution No. 04-15-2024-C Establishing the City of Sonora Recycled Paper Procurement Policy; Chris Gorsky, Administrative Services Director.

18. Consider Authorization for the Sonora Fire Department to Submit a Federal Emergency Management Agency (FEMA) Grant for Staffing for Adequate Fire and Emergency Response (SAFER). The City Administrator and/or Fire Chief is Requesting to Authorize and Direct the Fire Chief to Return to the City Council with the Application Results and to Accept the Awards if Successful; Aimee New, Fire Chief.

19. Consider Authorization to Submit 2024 Federal Emergency Management Agency (FEMA) Fire Protection Grant, Authorize the City Administrator and/or Fire Chief to Execute all Documents Relating to the Grant Applications, and Direct the Fire Chief to Return to the City Council with the Application Results and to Accept the Awards; Aimee New, Fire Chief.

NEW BUSINESS

20. Consider Adoption of Resolution 04-15-2024-A Certifying the Results and Declaring those Elected for the March 5, 2024, General Municipal Election for City Officers; Tracy Skelly, City Clerk.

21. Consider Approval of a Memorandum of Understanding with Tuolumne County Transportation Council to Maintain the Transit Stop Portion of the Stockton Washington Corridor Improvement Project; Tyler Summersett, Community Development Director.

22. Receive a Report on Parking Modifications for Compliance AB 413; Carlye Buchholz and Mike Pugh, City Engineers.

23. Consider Approval of the Development of a CIP for the City of Sonora to Help Identify the City’s Needs, Prioritize Projects, Determine Capital Costs, and Position for Grant Funding; Carlye Buchholz and Mike Pugh, City Engineers.
3 CITY COUNCIL REGULAR MEETING - APRIL 15, 2024 PAGE 4 OF 4

24. Consider Approval of Task Order No. 2 in the Amount of $204,440 to Prepare the Construction Documents (Plans, Specifications, and Engineer’s Estimate) for the Construction of a New Storm Drain System and Pipeline and the Reconstruction of the Roadway on Snell Street from the Intersection of Bonanza Road to the City of Sonora / Tuolumne County Line; Melissa Eads, City Administrator.

MONTHLY REPORTS

25. Receive the Administrative Services Department Report for February 2024 (FY23/24); Chris; Gorsky, Administrative Services Director.

26. Receive the Sonora Community Development Department Monthly Report for March 2024; Tyler Summerset, Community Development Director.

27. Receive the Fire Department Monthly Report for March 2024; Aimee New, Fire Chief.

28. Receive the Sonora Police Department monthly report for March 2024; Turu VanderWiel, Police Chief.

29. Receive the Sonora Public Works Department Monthly Report for March 2024; Michael Lagomarsino, Public Works Supervisor.

COUNCIL MEMBER REPORTS

ADJOURNMENT
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Administrator at City Hall (209) 532-4541, [email protected]. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title II).

Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Administrator’s Office at 94 N. Washington Street, Sonora, CA 95370 during normal business hours (8:00 am - 4:00 pm, Monday through Friday, excluding holidays). The agenda and supporting public documents are also available on our City website www.sonoraca.com listed under the agenda/minutes link on the Government page. 4 {CW132324.4}

CITY COUNCIL AGENDA REPORT
DATE: April 15, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Christopher Gorsky, Administrative Services Director SUBJECT: New Fleet Vehicles
RECOMMENDATION:

Consider Acceptance of Four (4) New Police Vehicles, Two (2) New Fire Engines, and One (1) New Street Sweeper Into the City’s Fleet.

BACKGROUND:

The police vehicles are the first of 10 new police vehicles that have been acquired as part of a new leasing program for the City of Sonora. In a bid to enhance public safety and fortify law enforcement efforts, The City of Sonora has recently embarked on a transformative journey, replacing aging police vehicles that were past their prime. The city administration's decision to lease new police cars marks a significant step towards modernizing our law enforcement fleet and ensuring our officers are equipped with reliable vehicles to serve and protect the community effectively. The police vehicles received this week are the first of 10 police vehicles that have been acquired as part of a new leasing program for the City of Sonora.

It has been nearly 20 years since we last were able to update with a fleet of new patrol vehicles. The last major purchase were used Ford Crown Victorias purchased from surplus after the completion of the Salt Lake Winter Olympics in 2002. Since then, the City has purchased vehicles one at a time, through grants or donations. For the last 15 years, the City’s fleet has been aging, now with an average age of 16 years, costing more money to maintain and operate as gas efficiencies and safety has improved dramatically.

This has led to issues with officers having had several vehicle breakdowns, which has not helped our employee retention issues. The City of Sonora wants to be an employer of choice and to achieve that goal we need to provide modern, safe equipment for our employees.

The new fire engines replaced fire trucks that were over 20 years old and nearing their end of life. Some of the city’s CDBG funds needed to be used by a certain date to meet the timeliness requirement from the U.S. Department of Housing and Urban Development. The CDBG program, administered by the Sonora Community Development Department, provides federal funds to local governments for the development of viable communities by addressing their housing, public facilities, and economic development needs.

The street sweeper was purchased as a replacement for another aging piece of equipment. The old sweeper was purchased in 2001 and had reached its end-of-life as the costs for maintenance, such as brush replacements and rust, made it economically viable to purchase a new efficient model, saving as much as 50% in fuel costs. The State, through the California Air Resources Board, has also mandated the retirement of older diesel equipment requiring agencies to upgrade their fleet to comply. The new sweeper is more compact, so it can navigate the narrow Sonora streets, is safer to operate, and is much quieter.
5 Item 5.
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FISCAL IMPACT:

The Police vehicles have been leased with repurposed General Fund resources, as the City had savings from the deletion of a maintenance department, and Measure Y funds, the new sales tax passed by voters in November 2022.

The Fire engines were purchased using Community Development Block Grant Funds (CDBG).

Measure I Funds, the ½ cent tax measure passed by Sonora voters in 2005, were used to purchase the street sweeper
6 Item 5.

CITY COUNCIL AGENDA REPORT
DATE: April 15, 2024
TO: City Council Members
FROM: Turu VanderWiel, Chief of Police
SUBJECT: Introduction of Police Three Dispatcher/Records Technician

RECOMMENDATION
Introduction and Swearing-in of Police Dispatcher/Records Technicians Kimberly Hofmann, Charla Kiolbassa, and Jessica Cole.

DISCUSSION
Kimberly tested for this position on January 5, 2024, and meets all the requirements to work as a Public Safety Dispatcher in the State of California.

Kimberly lives in Coulterville with her fiance, Joshua. She graduated from Peninsula High School in San Bruno, CA. She graduated from UC Davis in June 2023 with a Bachelor of Arts Degree in Design.

Kimberly has held jobs in the service industry, retail, and grant-funded college jobs, where she worked with several of her professors at UC Davis in various job capacities. All of her personal and professional references praise Kimberly for being an intelligent person and someone who applies herself in everything she does.

Charla tested for this position on January 25, 2024, and meets all the requirements to work as a Public Safety Dispatcher in the State of California.

Charla Kiolbassa has a long history of serving the public in the communities in which she has lived, both as a firefighter and a U.S. Park Police dispatcher. She was the first female firefighter at MCAS El Toro Fire Department and at Fort Irwin National Training Center. Charla lives in Sonora with her husband, Matthew who is a retired Director of Public Safety and Law Enforcement, and they have two adult children, Kameron and Cailyn. She and her husband operate an IT business and also a Public Safety Consulting Business. She is excited and so grateful to be part of the team at the Sonora Police Department, and is looking forward to many years of helping the community that she and her family love so much!
Jessica Cole tested for this position on February 14, 2024, and meets all the requirements to work as a Public Safety Dispatcher in the State of California.

Jessica and her husband, Sean, recently moved to Twain Harte, where they are raising their two children. Jessica was born in Redwood City, CA, and graduated from Aragon High School in San Mateo. Until recently, Jessica and her husband were employed by a non-profit organization, where Jessica worked in the capacity of a Personnel Officer (HR) and for the last 10 years in Israel, conducting mission operations and managing the Israel team. Unfortunately, they had to evacuate their home and offices due to the war and decided to change career paths. Jessica previously worked as a 7 Item 6.
travel agent and was chosen to support the California Highway Patrol in coordinating travel for several Governors of California.

FISCAL IMPACT
There is no fiscal impact on the General Fund as this position was previously funded as part of the FY 23/24 Budget.
8 Item 6.

CITY COUNCIL AGENDA REPORT
DATE: April 15, 2024
TO: City Council Members
FROM: Turu VanderWiel, Chief of Police
SUBJECT: Introduction of Police Sergeant

RECOMMENDATION
Introduction and Swearing in of Police Sergeant Dominic Bertalotto.

DISCUSSION
Dominic Bertalotto tested for this position on January 25, 2024, and meets all the requirements to work as a sworn peace officer in California. He comes to us from the Stanislaus County Sheriff’s Office with ten years as a sworn Deputy Sheriff.

Dominic started his law enforcement career in 2014 with the Stanislaus County Sheriff’s Office and attended the Alameda County Sheriff’s Academy. During his career, Dominic has worked in many different capacities. He has experience in Patrol, Mobile Field Force, Search and Rescue, Mounted Unit, Traffic Enforcement, Major Accident Investigations, Coroner Investigations, and Special Vehicle Operations, which include boating and off-road vehicles. Dominic has served in the capacity of Field Training Officer, Acting Sergeant, and Mounted Unit Trainer. Prior to Dominic’s law enforcement career, he served in the United States Coast Guard from 2007 to 2010 where he served as a boarding team member during drug interdiction operations.

Dominic believes strongly in training and building community relations. He looks forward to participating in community events and building strong relationships with the Community of Sonora.

FISCAL IMPACT
There is no fiscal impact on the General Fund as this position was previously funded as part of the FY 23/24 Budget.
9 Item 7.

CITY COUNCIL AGENDA REPORT
DATE: April 15, 2024
TO: City Council Members
FROM: Turu VanderWiel, Chief of Police
SUBJECT: Introduction of Police Two Officers

RECOMMENDATION
Introduction and Swearing in of Police Officers Rodolfo Figueroa and Shane Theilen.

DISCUSSION
Rodolfo Figueroa tested for this position on January 17, 2024, and meets all the requirements to work as a sworn peace officer in California. He comes to us from the Tracy Police Department as a lateral Police Officer.

Rodolfo started his career in public service as a State Parks Aid in 2015, where he repaired trails for Henry Coe State Park. In 2016, he took a job as an Adult Corrections Officer for Calaveras County and was later promoted to Patrol Deputy in 2017, having graduated from the San Joaquin Delta Police Academy. During his time at the Calaveras County Sheriff’s Office, Rodolfo worked assignments such as SWAT (Special Weapons and Tactics), EOD (Explosive Ordinance Disposal Unit) & HAZMAT, Gangs, Drone, Defensive Tactics Instructor, and Explorer Advisor.

Rodolfo married his wife in 2019, and they have two boys. Rodolfo enjoys homesteading and biking and is a car enthusiast.

Shane Theilen tested for this position on January 16, 2024, and meets all the requirements to work as a sworn peace officer in California. He comes to us from the Oakdale Police Department as a lateral Police Officer.

Shane began pursuing a career in policing in 2019 by attending the Contra Costa County Law Enforcement Academy. In 2020, he was hired by the Oakdale Police Department as a sworn officer. He has held several assignments, including Range Master, Motor Officer, and Pepperball Instructor. In March 2023, Shane was promoted to the Rank of Police Officer II and was appointed as a Field Training Officer. He spent time on the Rapid Response Team and was selected by his command as Acting Sergeant for nearly a year.

Shane especially values his time as Range Master and Field Training Officer. He enjoys sharing his knowledge and helping others develop their professional skills.

FISCAL IMPACT
There is no fiscal impact on the General Fund as this position was previously fundedas part of the FY 23/24 Budget.
10 Item 8.

CITY COUNCIL AGENDA REPORT
DATE: April 15, 2024
TO: City Council Members
FROM: Turu VanderWiel, Chief of Police
SUBJECT: Introduction of Community Service Officer

RECOMMENDATION
Introduction and Swearing in of Community Service Officer Michael DaRosa.

DISCUSSION
Michael DaRosa tested for this position on February 7, 2024, and meets all the requirements to work as a Community Service Officer. He comes to us from a family deeply rooted in first responders and military veterans who surrounded him with a culture of service from a young age.

Despite his upbringing in a firefighter family, Michael states he has always been drawn to law enforcement. He realized this calling during a school field trip to the Modesto Police Department, where he was lucky enough to sit in a sleek Crown Victoria Police Interceptor and allowed to play with the sirens. With a law enforcement career set in his sights, Michael pursued various opportunities such as a Police Explorer with Modesto PD, training Police K9s at Top Dog Training and Consulting, and later joining the Army National Guard as a Military Police Officer.

Michael said that when he saw the Sonora Police Community Service Officer job opening, he had a feeling that it was meant to be. He declares he is happily employed at the Sonora Police Department, where he is determined to pursue his dream of becoming a Police Officer. He also noted that each day, he wakes up excited to go to work, cherishing the camaraderie among his coworkers and finding fulfillment in serving his new community.

FISCAL IMPACT
There is no fiscal impact on the General Fund as this position was previously funded. 11 Item 9.

CITY COUNCIL AGENDA REPORT
MEETING DATE: April 15, 2024
TO: City Council Members
FROM: Turu VanderWiel, Chief of Police
SUBJECT: 2023 EMPLOYEE RECOGNITIONS.

RECOMMENDATION
Receive the Sonora Police Department's 2023 employee recognitions.

DISCUSSION
Each year, the Police Department recognizes exceptional performance in the following categories:

Officer of the Year, Reserve / Part-Time Employee of the Year, Civilian Employee of the Year, Marshall McMaster Community Service Volunteer of the Year, and Ronald Billings II Police Explorer of the Year.

These recognitions are peer-nominated and leadership-endorsed.

The following individuals were selected as the Sonora Police Department's employees of the year for 2023.

Ronald Billings II Explorer of the Year (N/A) – Due to limited program management, opportunities to achieve this recognition were limited. There will be no nomination in this category for 2023.

Marshall McMaster Community Service Volunteer (CSV) of the Year, David Ernst – David joined our department in October 2022. In 2017, he retired as the Director of Support Service for the Boy Scouts of America after spending 17 years in that capacity. Before that, he worked in the retail grocery industry for 28 years. David is not new to community service or volunteer work. He spent numerous years as a Cub Scout and Boy Scout leader, stayed active in the churches serving as an Elder and Chairing Committees, and has traveled to New Orleans to help restore and revitalize after Hurricane Katrina.

David also volunteered with the Manteca Police Department before relocating to Sonora with his lovely wife, Cindy. He notes he enjoys the opportunity to invest his time as a Community Service Volunteer for the Sonora Police Department and support the great work our Emergency Services personnel do. "A jack of all trades," "works well with everyone," "helped out tons," and is "consistent and reliable," is how our Police Department staff describe him. We are all grateful that David is representing our agency and that he is willing to share his years of experience with others.

Reserve / Part-Time Employee of the Year, Ashley Brandow – Ashley started with us as a Community Service Volunteer. She was hired as a full-time Police Officer in 2016 and was selected for the Detective position in 2020. In 2022, Ashley decided to take some time to raise her family but wanted to stay engaged and help out where she could, so she transitioned to Reserve Police Officer. Ashley is described as always being the first to volunteer for vacant shifts, which is greatly appreciated by all, especially during the staffing shortage. Her teammates commented that she is "thorough and detailed," "a pleasure to work with, and that "she provides the best service to the community." I appreciate her dedication and enthusiasm for sharing her knowledge with others, which inlcudes assisting patrol staff 12 Item 10.
with complex search warrants and investigations. In the capacity of Reserve Police Officer, as with others she has held, Ashley continues to be a highly valuable asset to the department and the City.

Civilian Employee of the Year, Part-Time Dispatcher Cyndi Nordvik – Cyndi has been a part of our team since 2009, when she was hired as a part-time Dispatcher and records Specialist. She loves dispatching but has taken on the additional responsibility of Computer Network Manager and the challenging task of maintaining our information and technology systems. Cyndi goes beyond just maintaining our IT needs; She takes leading roles in the execution of projects such as Body Worn Camera upgrades, Mobile Video Upgrades, creating emergency readiness backup systems, modernizing our digital evidence storage, and the implementation of our public safety video project.

She manages our webpage, coordinates secured connectivity with DOJ, and dabbles in radio communications and repeater site management. She fills vacant dispatch shifts, works on-site and remotely to address urgent issues, and conducts follow-up maintenance on critical equipment.

Cyndi’s teammates say she is "efficient and knowledgeable," "always willing to help at a moment's notice," "works like crazy," and "makes life easier for officers." Other comments include that she "has a truly caring heart," that she is "all over the place," and that she "gets very little sleep but always has a smile." I appreciate Cyndi's unwavering commitment to our mission and her ownership in treating the department's budget as if it were her own, finding the best products for the lowest price, and then haggling with vendors for a better value. Without her, we would not be functioning at the level we are today, and I wholeheartedly concur with this nomination.

Officer of the Year, Officer Mikale Bell - Mikale was hired in 2019 as a part-time sworn School Resource Officer, and by the end of 2020, his work ethic opened the door for him to become a full-time Police Officer. He is passionate about his job, cares about people, and dedicates much of his time to supporting various community functions. "Courteous and respectful," "always pleasant to others," "professional," "fun to work with," "knowledgeable," and "shows compassion but with a strong police presence when needed." The department leadership recognizes Mikale's positive attitude and customer service skills, willingness to take on complex investigations, and ability to keep pace with large caseloads without complaining. As the Chief of Police, I value Mikale's professionalism and ownership of our department's values.

Lifesaving Commendation, Corporal Thomas Brickley – On Tuesday, February 15, 2022, at approximately 7:20 a.m. Corporal Brickley was dispatched to a report of a possible death at the Sonora Gold Lodge at 480 West Stockton Street. When he arrived on scene, Corporal Brickley discovered an unresponsive 57-year-old male on his hotel room bed. Corporal Brickley quickly assessed the patient and determined the patient did not have a pulse. He repositioned the patient onto the floor, made appropriate notifications, and began administering CPR. The patient regained a pulse just as medical personnel arrived on scene. According to hospital personnel, Corporal Brickley's actions resulted in the patient surviving the initial medical episode and allowing his wife time by his side before he passed.

FISCAL IMPACT
There is no fiscal impact on the General Fund.
13 Item 10.

CITY COUNCIL AGENDA REPORT
DATE: April 15, 2024
TO: City Council Members
FROM: Aimee New, Fire Chief
SUBJECT: Fire Department Fire Fighter of the Year Award - 2023

RECOMMENDATION
Receive Fire Department Fire Fighter of the Year Award - 2023

DISCUSSION
Each year the City of Sonora recognizes outstanding employees across all Departments. This is the time when we are given the opportunity to recognize and thank those we believe deserving of special recognition. All employees in the following categories are eligible (Volunteer, Intern, Part-time, and Career) for nomination as Employee of the Year.

The Fire Fighter of the year award began in 1994, and is unique in the City, in that our recognition program is entirely peer driven. Recognition that comes from peers acknowledging each other for outstanding service is especially rewarding.

For the 2023 Fire Fighter of the Year, the Sonora Fire Department would like to recognize Peter Doppe.

In 2021, Peter was hired as a Relief Fire Engineer. In 2022 was hired on full-time and was just recently promoted to Fire Captain. Recognized by his peers, here are some of the comments received:
 He has brought good insight to the department and new ways of achieving our goals.  Since his arrival, he has been a great asset to the department.  Peter brings different ideas and perspectives from his time at other agencies.  His skills and knowledge help to make our department better and more efficient.  Peter is always willing to help.
 Peter has improved the workplace atmosphere and has helped to raise moral.

Peter continues to be a contributing member of this department and we congratulate him on his achievements.

FISCAL IMPACT
No fiscal impact to the General Fund.
14 Item 11.
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CITY COUNCIL AGENDA REPORT
DATE: April 15, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Melissa Eads, City Administrator
SUBJECT: Sonora Employee’s Association Employee of the Year for 2023 RECOMMENDATION:

Receive the Sonora Employee’s Association (SEA) Employee of the Year for 2023.

DISCUSSION:

Each year an employee is selected by their peers to be the City of Sonora Employee’s Association Employee of the Year. The following individual was selected for their outstanding and dedicated work for the City.

Public Works Supervisor Michael Lagomarsino is the Sonora Employees’ Association Employee of the Year for 2023. Mike Lagomarsino started working as a Public Works Assistant on April 23, 2005. He quickly showed his skills by obtaining his pesticide applicator's license and taking charge of the program.

Due to his excellent performance, he was promoted to Public Works Specialist on June 2, 2007. In this position, he took on more responsibilities such as maintaining and designing Woods Creek Park and taking care of the Dragoon Gulch Trail. Previous Directors had noted that Mike was an asset to the department and would make an excellent long-term employee. He eventually took on more leadership roles in various projects such as storm drains and wall construction and was one of the only employees who obtained his Class B driver's license.

After years of hard work, Mike became Public Works Supervisor on January 13, 2018. City Administrator Tim Miller recognized Mike's strong commitment to the City and his pride in his own and his employees' work. He was also elected Employee of the Year in 2021. Mike is highly respected in the community for his outstanding contributions. Despite having limited staffing, Mike has been able to complete numerous projects. He has earned the respect of his team, as evidenced by his being elected Employee of the Year.

Some comments from his peers include:
“Mike is very conscientious and dedicated.”
“He is very helpful and nice.”
“Mike goes out of his way to help quickly and efficiently.” FISCAL IMPACT:

No fiscal impact to the General Fund.
15 Item 12.

DATE:

TO:

FROM:

SUBJECT:

CITY COUNCIL AGENDA REPORT
April 15, 2024
Honorable Mayor and Members of the City Council
Stacy Enos-Del Razo, Deputy City Clerk
Meeting Minutes for January 2, 2024; January 16, 2024; January 3, 2023; and January 17, 2023

RECOMMENDATION
Approve City Council Minutes for January 2, 2024; January 16, 2024; January 3, 2023; and January 17, 2023.

DISCUSSION
Staff recommends that the City Council Approve Meeting Minutes for January 2, 2024; January 16, 2024; January 3, 2023; and January 17, 2023.

FISCAL IMPACT
No Fiscal Impact to the General Fund.
16 Item 13.

CITY COUNCIL REGULAR MEETING - JANUARY 02, 2024 PAGE 1 OF 5

CITY COUNCIL REGULAR MEETING
Tuesday, January 02, 2024 at 5:00 PM
94 N. Washington Street, Sonora, CA 95370
(209) 532-4541

MINUTES
NOTICE IS HEREBY GIVEN that the Sonora City Council will have their regular meeting on Monday, January 2, 2024, at 5:00 PM in the City of Sonora Council Chambers located at 94 N. Washington Street Sonora, CA 95370.

This meeting is physically open to the Public and citizens who wish to provide public comment during the meeting will be invited to do so by the Mayor.

CITY COUNCIL REGULAR MEETING - JANUARY 02, 2024 PAGE 2 OF 5 CLOSED SESSION - 4:00 PM

CALL TO ORDER
Called to order at 4:00 PM.

ROLL CALL

PRESENT
Mayor Mark Plummer
Mayor Pro-Tem Ann Segerstrom
Councilmember Suzanne Cruz
Councilmember Matt Hawkins
Councilmember Andy Merrill

PUBLIC COMMENTS
No public comments.

ADJOURN INTO CLOSED SESSION

1. Conference with Legal Counsel – Anticipated Litigation - Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section § 54956.9: One (1) Potential Case; Doug White, City Attorney, Melissa Eads, City Administrator.

2. Conference with Legal Counsel – Anticipated Litigation - Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section § 54956.9: One (1) Potential Case; Doug White, City Attorney, Melissa Eads, City Administrator.

3. Conference with Legal Counsel – Anticipated Litigation - Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section § 54956.9: One (1) Potential Case; Doug White, City Attorney, Melissa Eads, City Administrator.

RECONVENE INTO OPEN SESSION
OPEN SESSION - 5:00 PM
Called to order at 5:02 PM.

REPORT OUT OF CLOSED SESSION
Direction was given to staff.

PLEDGE OF ALLEGIANCE
Councilmember Andy Merrill led the Pledge of Allegiance. 18 Item 13.

CITY COUNCIL REGULAR MEETING - JANUARY 02, 2024 PAGE 3 OF 5

ROLL CALL

PRESENT
Mayor Mark Plummer
Mayor Pro-Tem Ann Segerstrom
Councilmember Suzanne Cruz
Councilmember Matt Hawkins
Councilmember Andy Merrill
CITY CLERK’S REPORT ON AGENDA POSTING
The Agenda was posted on Friday, December 29, 2023, at 9:44 AM.

APPROVAL OF THE AGENDA
The Agenda was approved without change.

Karen Caldwell representing the Tuolumne Fire Safe Council informed those in attendance that the Community Fire Protection Plan Draft that is out for public comment and there will be an open house at the US Forest Service.

A member of the public commented that she was pleased Tyler Sommersett has been hired as the Community Development Director as he is well respected.

Katie Dunn President of the Sonora Chamber of Commerce updated those in attendance that Christmas Decorations and Trees will be taken down; updated those in attendance on the progress and projects for the Opera Hall.

Fire Chief Aimee New read aloud to those in attendance an email she received stating high regard for the Fire Department and how well they care for the citizens of Sonora.

PRESENTATIONS

4. Receive an update from Tuolumne County District 1 Supervisor David Goldemberg.

Tuolumne County District 1 Supervisor David Goldemberg, updated those in attendance of the upcoming County Annual Board Workshop; Tuolumne County would like to re-establish the joint meetings with the City; and the Committee on Aging will have open seats and encouraged volunteers.
19 Item 13.

CITY COUNCIL REGULAR MEETING - JANUARY 02, 2024 PAGE 4 OF 5

No public comments.

5. Consider approval of disbursements in the amount of $220,002.67 for payroll, including employee salaries, employer and employee taxes, retirement contributions, miscellaneous voluntary employee deductions, holiday pay, and other adjustments, including retro-pay; Tracy Skelly, Administrative Services Officer.

6. Waive second reading, read by title only, and adopt Ordinance 894, Adding Chapter 1.25, Appeal of Administrative Decisions, to Title 1, General Provisions, of the Sonora Municipal Code to establish a procedure for the appeal of administrative decisions that otherwise lack an appeal process; Douglas White, City Attorney.

Motion made by Councilmember Andy Merrill, Seconded by Mayor Ann Pro-Tem Segerstrom. Voting Yea: Mayor Mark Plummer, Mayor Pro-Tem Ann Segerstrom, Councilmember Suzanne Cruz, Councilmember Matt Hawkins, Councilmember Andy Merrill

NEW BUSINESS
No public comment.

7. Consider and direct the execution of a letter of support for the California Climate Investment- CAL FIRE Wildfire Prevention Grant application to be submitted by the Tuolumne County Fire Safe Council for Fuels Reduction and Fire Break/Dozer Line Maintenance in the Dragoon Gulch Area.

Consider a financial contribution to the Fire Safe Council for the planning and grant preparation efforts, in an amount not to exceed $2,500; Melissa Eads, City Administrator and Aimee New, Fire Chief.

Motion made by Councilmember Matt Hawkins, Seconded by Mayor Pro-Tem Ann Segerstrom. Voting Yea: Mayor Mark Plummer, Mayor Pro-Tem Ann Segerstrom, Councilmember Suzanne Cruz, Councilmember Matt Hawkins, Councilmember Andy Merrill. 20 Item 13.

CITY COUNCIL REGULAR MEETING - JANUARY 02, 2024 PAGE 5 OF 5

COUNCIL MEMBER REPORTS
Councilmember Matt Hawkins, informed those in attendance it was a great Holiday Season and New Year.

Councilmember Andy Merrill, informed those in attendance that TCTC was very close to deciding on a new Executive Director; and 2023 was a very good year for the City and 2024 was going to be a land mark year.

Councilmember Suzanne Cruz, informed those in attendance it was enjoyable being involved with Christmas Town, New Years celebrations and citizen celebrations; and Public Works did an excellent job with the recent round of bad weather.

Councilmember Ann Segerstrom, informed those in attendance the holidays were a Festive Season; there was a grand send off for Rachelle Kellogg and welcomed Tyler Sommersett; and she agreed with Councilmember Merrill to keep 2024 going.

Mayor Mark Plummer, informed those in attendance he was grateful for everyone, the Councilmembers and staff and enjoyed working with everyone.

ADJOURNMENT
Meeting adjourned at 5:40 PM.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Administrator at City Hall (209) 532-4541, [email protected]. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title II).

CITY COUNCIL REGULAR MEETING - JANUARY 16, 2024 PAGE 1 OF 5

CITY COUNCIL REGULAR MEETING
Tuesday, January 16, 2024 at 5:00 PM
94 N. Washington Street, Sonora, CA 95370
(209) 532-4541

MINUTES
NOTICE IS HEREBY GIVEN that the Sonora City Council will have their regular meeting on Tuesday, January 16, 2024, at 5:00 PM in the City of Sonora Council Chambers located at 94 N. Washington Street Sonora, CA 95370.

This meeting is physically open to the Public and citizens who wish to provide public comment during the meeting will be invited to do so by the Mayor.

CITY COUNCIL REGULAR MEETING - JANUARY 16, 2024 PAGE 2 OF 5 CLOSED SESSION - 4:00 PM

CALL TO ORDER
Called to order at 4:01 PM.

ROLL CALL

PRESENT
Mayor Mark Plummer
Mayor Pro-Tem Ann Segerstrom
Councilmember Suzanne Cruz
ABSENT
Councilmember Matt Hawkins
Council Member Andy Merrill

PUBLIC COMMENTS
No public comments.

ADJOURN INTO CLOSED SESSION

1. Conference with Labor Negotiators (Gov. Code Section § 54957.6): Agency designated representatives: Melissa Eads, City Administrator; Chris Gorsky, Administrative Services Director; Employee Organization: Sonora Police Officers' Association (SPOA).

RECONVENE INTO OPEN SESSION
OPEN SESSION - 5:00 PM
Called to order at 5:01 PM.

REPORT OUT OF CLOSED SESSION

PLEDGE OF ALLEGIANCE
Mayor Mark Plummer led the Pledge of Allegiance.
23 Item 13.

CITY COUNCIL REGULAR MEETING - JANUARY 16, 2024 PAGE 3 OF 5

ROLL CALL

PRESENT
Mayor Mark Plummer
Mayor Pro-Tem Ann Segerstrom
Councilmember Suzanne Cruz

ARRIVED LATE
Councilmember Andy Merrill
ABSENT
Councilmember Matt Hawkins
CITY CLERK’S REPORT ON AGENDA POSTING
The Agenda was posted on January 12, 2024, at 9:31 AM.

APPROVAL OF THE AGENDA
Motion made by Mayor Pro-Tem AnnSegerstrom, Seconded by Councilmember Suzanne Cruz. Voting Yea: Mayor Mark Plummer, Mayor Pro-Tem Ann Segerstrom, Councilmember Suzanne Cruz.

No public comment.

PRESENTATIONS

2. Receive an introduction and administration of oath for the Community Development Director Tyler Summersett; Melissa Eads, City Administrator, Tracy Skelly, City Clerk.

Melissa Eads City Administrator, introduced to those in attendance Tyler Summersett, Community Development Director.

Tracy Skelly City Clerk, administered the oath of office. 24 Item 13.

CITY COUNCIL REGULAR MEETING - JANUARY 16, 2024 PAGE 4 OF 5

3. Receive a presentation from Visit Tuolumne County on the Quarterly Marketing Update; Katie Kirkland, Sales and Marketing Director for Visit Tuolumne County.

Lisa Mayo President with Visit Tuolumne County, updated those in attendance on the Tours and Marketing District and community sponsorships in working with the Sonora Chamber of Commerce.

Katie Kirkland with Visit Tuolumne County, updated those in attendance on advertising Gold Country as a prime wedding destination, social media for Visit Sonora, Visit Tuolumne County and Visit California, hosted two media trips, and applied for Visit California Poppy Award.

No public Comments.

4. Consider approval of disbursements in the amount of $231,709.62 for payroll, including employee salaries, employer and employee taxes, retirement contributions, miscellaneous voluntary employee deductions, holiday pay, and other adjustments, including retro-pay; Tracy Skelly, Administrative Services Officer.

Motion made by Mayor Pro-Tem Ann Segerstrom, Seconeded by Councilmember Suzanne Cruz. Voting Yea: Mayor Mark Plummer, Mayor Pro-Tem Ann Segerstrom, Councilmember Suzanne Cruz.

NEW BUSINESS
No public comments.

5. Consider acceptance of the Compensation Study Report prepared by Regional Government Services; Christopher Gorsky, Administrative Services Director.

Voting Yea: Mayor Mark Plummer, Mayor Pro-Tem Ann Segerstrom, Councilmember Suzanne Cruz, Councilmember Andy Merrill.

MONTHLY REPORTS

6. Receive the Sonora Administrative Services Department monthly report for November 2023 (FY23/24); Chris Gorsky, Administrative Services Director.

7. Receive the Sonora Fire Department monthly report for December 2023; Aimee New, Fire Chief.

8. Receive the Sonora Police Department monthly report for December 2023; Turu VanderWiel.

9. Receive the Sonora Public Works Department monthly report for December 2023; Michael Lagomarsino, Public Works Supervisor.
25 Item 13.

CITY COUNCIL REGULAR MEETING - JANUARY 16, 2024 PAGE 5 OF 5

COUNCIL MEMBER/DEPARTMENT HEAD REPORTS

10. Receive communications regarding "Challenges Facing First Responders and the Impact on Community Safety".

COUNCIL MEMBER REPORTS
Councilmember Andy Merrill, attended the MLK Celebration at Sonora High and the Homeless Committee Meeting and informed those in attendance there is a joint Homeless Committee Meeting scheduled with the Supervisors; and he has started a new position with the Sierra Conservation Center as a Professor.

Councilmember Suzanne Cruz, attended YES-Partnership Meeting; Central Economic Development Meeting; informed those in attendance she will be attending the the 20th Annual Walk for Life, West Coast and listened to the Alveda King speech for MLK Day.

Councilmember Ann Segerstrom, informed those in attendance she (along with other Councilmembers) met with staff on the Compensation Study, helped with the removal of Christmas Tree Lane and reviewed the League of Women's Voters Year End Review; and attended the LAFCO meeting and MLK Day Celebration
Mayor Mark Plummer, attended LAFCO, Airport Land Use Commission, Fire Safe Exposition/Workshop, MLK Celebration and Solid Waste Committee; informed the public of his thanks and appreciation to the Public Works Department for all their work on hanging the beautiful decorations.

ADJOURNMENT
Meeting adjourned at 6:55 PM.

CITY COUNCIL SPECIAL MEETING - JANUARY 03, 2023 PAGE 1 OF 3

CITY COUNCIL SPECIAL MEETING
Tuesday, January 03, 2023 at 5:30 PM
94 N. Washington Street, Sonora, CA 95370
(209) 532-4541

MINUTES
NOTICE IS HEREBY GIVEN that the Sonora City Council will have a special meeting on Tuesday, January 3, 2023 at 5:30 PM in the City of Sonora Council Chambers located at 94 N. Washington Street Sonora, CA 95370.

NOTICE: THIS MEETING WILL BE HELD IN ACCORDANCE WITH GOVERNMENT CODE SECTION 52953(E) AND THE CITY OF SONORA CITY COUNCIL RESOLUTION NO. 12-19-2022-A.

THIS MEETING IS PHYSICALLY OPEN TO THE PUBLIC AND MEMBERS OF THE PUBLIC MAY PARTICIPATE IN THE MEETING VIA VIDEO CONFERENCING AT:

Zoom Meeting Link:
https://us06web.zoom.us/j/87460555933?pwd=UFBFZ0EyR3pjcXNXZWtXVlZLQTJoQT09 Dial: (669) 900-6833
Meeting ID: 874 6055 5933
Passcode: 7dY809
MEMBERS OF THE PUBLIC WILL BE GIVEN THE OPPORTUNITY TO PROVIDE COMMENT.

THIS MEETING WILL BE LIVE STREAMED ON THE CITY'S WEBSITE AT www.sonoraca.com.

CITY COUNCIL SPECIAL MEETING - JANUARY 03, 2023 PAGE 2 OF 3 OPEN SESSION - 5:30 PM

CALL TO ORDER
Called to order at 5:30 PM.

PLEDGE OF ALLEGIANCE
Councilmember Suzanne Cruz led the Pledge of Allegiance.

ROLL CALL
Present
Mayor Mark Plummer
Mayor Pro Tem Ann Segerstrom
Councilmember Suzanne Cruz
Councilmember Matt Hawkins
Councilmember Andrew Merrill

CITY CLERK'S REPORT ON AGENDA POSTING
The Agenda was posted on Friday, December 30, 2022, at 11:15 AM.

APPROVAL OF THE AGENDA
The Agenda was approved without change.

Katie Dune representing the Sonora Chamber of Commerce informed those in attendance that the mail box in Court House Park was vandalized for the second time; updated those in attendance that Christmas Town Sonora was taking down Christmas decorations in between the storms; asked the Council to consider a scaled down version of Red Card; and notified those in attendance of the next mixer on January 17, 2023 from 5:50 PM - 7:00 PM at the Blue Zone.

CONSENT CALEDAR

1. Consider approval of the estimate for water damage mitigation services in relation to the flooding at the Sonora Fire Station and authorize the City Administrator to execute the agreement; Christopher Gorsky, Administrative Services Director.

No public comments.

Motion made by Councilmember Andy Merrill, Seconded by Councilmember Matt Hawkins.

Voting Yea: Mayor Mark Plummer, Mayor Pro Tem Ann Segerstrom, Councilmember Susanne Cruz, Councilmember Matt Hawkins, Councilmember Andy Merrill. 28 Item 13.

CITY COUNCIL SPECIAL MEETING - JANUARY 03, 2023 PAGE 3 OF 3

NEW BUSINESS

2. Receive the City of Sonora Housing Successor Annual Report for 2022; Rachelle Kellogg, Community Development Director.

3. Ratify Cooperative Fire Programs Fire Protection Reimbursement Agreement between the Chicken Ranch Rancheria of Me-Wuk Indians and the City of Sonora; Aimee New, Fire Chief.

No public comments.

Motion made by Councilmember Matt Hawkins, Seconded by Councilmember Suzanne Cruz. Voting Yea: Mayor Mark Plummer, Mayor Pro Tem Ann Segerstrom, Councilmember Suzanne Cruz, Councilmember Matt Hawkins and Councilmember Andy Merrill.

COUNCIL MEMBER/DEPARTMENT HEAD REPORTS
Administrative Services Director Chris Gorsky, no report.

Police Chief Turu VanderWieil, no report.

Fire Chief Aimee New, no report.

Community Development Director Rachelle Kellogg, informed those in attendance Public Works reported minor issues with no considerable flooding.

City Administrator Melissa Eads, no report.

Councilmember Matt Hawkins, informed those in attendance there is more rain to come and everyone needs to be prepared.

Councilmember Suzanne Cruz, no report.

Councilmember Andy Merrill, no report.

Mayor Pro Tem Ann Segerstrom, informed those in attendance, Happy New Year and Thank You to the City Administration and Fire Chief for a wonderful City event; look for the Forms 700 and property taxes are coming due; reflected on a New York Times article in regard to a food waste campaign and the possibility of working with Waste Management to remind people to buy and eat smartly as a way to save the environment.

Mayor Mark Plummer, informed those in attendance he was thankful for everyone that was at the meeting as the City is on the cusp of very good times and wished everyone a Happy New Year.

ADJOURNMENT
Meeting adjourned 6:14 PM.

CITY COUNCIL REGULAR MEETING - JANUARY 17, 2023 PAGE 1 OF 5

CITY COUNCIL REGULAR MEETING
Tuesday, January 17, 2023 at 5:00 PM
94 N. Washington Street, Sonora, CA 95370
(209) 532-4541

MINUTES
NOTICE IS HEREBY GIVEN that the Sonora City Council will have their regular meeting on Tuesday, January 17, 2023, at 5:00 PM in the City of Sonora Council Chambers located at 94 N. Washington Street Sonora, CA 95370.

NOTICE: THIS MEETING WILL BE HELD IN ACCORDANCE WITH GOVERNMENT CODE SECTION 52953(E) AND THE CITY OF SONORA CITY COUNCIL RESOLUTION NO. 12-19-2022-A.

THIS MEETING IS PHYSICALLY OPEN TO THE PUBLIC AND MEMBERS OF THE PUBLIC MAY PARTICIPATE IN THE MEETING VIA VIDEO CONFERENCING AT:

Zoom Meeting Link:
https://us06web.zoom.us/j/81193397821?pwd=UGdrRTcyaFFac3o0b2JQK2FmMTRyUT09 Dial: (669) 444-9171
Meeting ID: 811 9339 7821
Passcode: 906625
MEMBERS OF THE PUBLIC WILL BE GIVEN THE OPPORTUNITY TO PROVIDE COMMENT.

THIS MEETING WILL BE LIVE STREAMED ON THE CITY'S WEBSITE AT www.sonoraca.com.

CITY COUNCIL REGULAR MEETING - JANUARY 17, 2023 PAGE 2 OF 5 CLOSED SESSION - 4:00 PM

CALL TO ORDER
Called to order at 4:02 PM.

ROLL CALL

PRESENT
Mayor Mark Plummer
Mayor Pro Tem Ann Segerstrom
Councilmember Andrew Merrill
ABSENT
Councilmember Suzanne Cruz
Councilmember Matt Hawkins

PUBLIC COMMENTS
No public comments.

ADJOURN INTO CLOSED SESSION
Adjourned into closed session at 4:04 PM.

1. Conference with Legal Counsel – Existing Litigation (Government Code section 54956.9 (d)(1)); Name of Case: Jaycee Alameda v. City of Sonora, et al., Tuolumne Superior Court Case No. CV 63114; Doug White, City Attorney.

RECONVENE INTO OPEN SESSION [City Council Chambers]
OPEN SESSION - 5:00 PM

REPORT OUT OF CLOSED SESSION
Direction was given to staff.

PLEDGE OF ALLEGIANCE
Councilmember Matt Hawkins led the Pledge of Allegiance. 31 Item 13.

CITY COUNCIL REGULAR MEETING - JANUARY 17, 2023 PAGE 3 OF 5

ROLL CALL
Present
Mayor Mark Plummer
Mayor Pro Tem Ann Segerstrom
Councilmember Suzanne Cruz
Councilmember Matt Hawkins
Council Member Andrew Merrill
CITY CLERK’S REPORT ON AGENDA POSTING
The Agenda was posted on Friday, January 13, 2023, at 12:44 PM.

APPROVAL OF THE AGENDA
The agenda was approved without change.

A business owner on Washington Street commented on having to place sand bags due to a flooding problem; he also commented that he is concerned about the public as they could trip on the sand bags; he also commented a better curb on their side of the street could also help to keep the water out of his business.

3. Consider approval of disbursements in the amount of $151,396.32 for payroll, inclusive of employee salaries, employer and employee taxes and retirement contributions, miscellaneous voluntary employee deductions, holiday pay and other adjustments, including retro-pay; Tracy Skelly, Administrative Services Officer.

4. Consider Adoption of Resolution 01-17-2023-A authorizing remote teleconferencing meetings of the City Council and its committees and commissions for 30 days pursuant to Government Code Section 52953(e) Brown Act provisions; Tracy Skelly, Administrative Services Officer.

No public comments.

Motion made by Councilmember Andy Merrill, Seconded by Councilmember Matt Hawkins. Voting Yea: Mayor Mark Plummer, Mayor Pro Tem Ann Segerstrom, Council member Suzanne Cruz, Councilmember Matt Hawkins and Councilmember Andy Merrill. 32 Item 13.

CITY COUNCIL REGULAR MEETING - JANUARY 17, 2023 PAGE 4 OF 5

UNFINISHED BUSINESS
Resolution 01-17-2023-B, Motion to adopt by Councilmember Matt Hawkins; seconded by Mayor Pro Tem Ann Segerstrom; All Ayes.

5. Discuss and consider adoption of Resolution No. 01-17-2023-B authorizing the termination and dissolution of the Tuolumne County Economic Development Authority (“TCEDA”); Melissa Eads, City Administrator.

Resolution 01-17-2023-B, Tuolumne County Economic Development Authority (TCEDA), motion to adopt by Councilmember Matt Hawkins; seconded by Mayor Pro Tem Ann Segerstrom. Voting Yea: Mayor Mark Plummer, Councilmember Suzanne Cruz, Councilmember Matt Hawkins, Councilmember Andy Merrill.

NEW BUSINESS

6. Consider approval of vendor selection for a citywide compensation study and authorize the City Administrator to sign the contract; Chris Gorsky, Administrative Services Director.

Adopt Vendor Selection for Regional Government Services for Compensation Study.

No public comments.

Motion made by Councilmember Suzanne Cruz, Seconded by Councilmember Matt Hawkins. Voting Yea: Mayor Mark Plummer, Mayor Pro-Tem Ann Segerstrom, Councilmember Suzanne Cruz, Councilmember Matt Hawkins, Councilmember Andrew Merrill

MONTHLY REPORTS

7. Receive the Administrative Services Department Report for December 2022

8. Receive the Sonora Community Development Department Report for December 2022; Rachelle Kellogg, Community Development Director.

9. Receive the Sonora Fire Department monthly report for December 2022; Aimee New, Fire Chief.

10. Receive the Sonora Police Department monthly report for December 2022; Turu VanderWiel, Police Chief.

11. Receive the Sonora Public Works Department monthly report for December 2022; Rachelle Kellogg, Community Development Director, Michael Lagomarsino, Public Works Supervisor.

COMMUNICATIONS

12. Receive communications from the Tuolumne County Review Council. 33 Item 13.

CITY COUNCIL REGULAR MEETING - JANUARY 17, 2023 PAGE 5 OF 5

COUNCIL MEMBER/DEPARTMENT HEAD REPORTS
Community Development Director Rachelle Kellogg, updated those in attendance on the Washington Street intersection and Red Church plant update.

Fire Chief Aimee New, informed those in attendance of the Emergency Operation Center Level one storm damage and possible damage.

Administrative Services Director Chris Gorsky, informed those in attendance that he also acknowledges the hard work of the Fire Department, Police Department and Public Works Department during the storms.

Police Chief Turu VanderWiel, informed those in attendance of the upcoming fundraising events for the Police Canine with the Friends of the Sonora Police Department.

Councilmember Suzanne Cruz, attended a three day conference in Sacramento for City Council Training, read a passage for MLK Day.

Mayor Pro Tem Ann Segerstrom, attended the swearing in of Judge Hallie Gorman, the Special Emergency Declaration Meeting, and attended/watched MLK Day on Zoom; assisted Christmas Town in taking down decorations.

Councilmember Andy Merrill, attended volunteer clean up at Sullivan Creek, urged the council to add the future Shelter on Stewart Street as an agenda item.

Councilmember Matt Hawkins, attend the Sons in Retirement meeting.

ADJOURNMENT
Meeting adjourned at 6:48 PM.

CITY COUNCIL AGENDA REPORT
DATE: April 15, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Tracy Skelly, Administrative Services Officer
SUBJECT: Disbursements in the amount of $230,373.83 for payroll

RECOMMENDATION
Consider approval of disbursements in the amount of $230,373.83 for payroll, including employee salaries, employer and employee taxes, retirement contributions, miscellaneous voluntary employee deductions, holiday pay, and other adjustments, including retro-pay.

DISCUSSION
This payroll was the first (1
st) payroll of the month and was higher than expected due to bonuses and leave balance payout.

This was the 20th payroll of 26 for FY23-24, we would have expected to expend 76.92% of the budgeted amount. In total, we have expended 64.39% of the Salaries and Wages for the FY 23-24 budget.

FISCAL IMPACT
Disbursements are part of the approved FY23-24 Budget.
35 Item 14.

CITY COUNCIL AGENDA REPORT
DATE: April 15, 2024
TO: City Council Members
FROM: Chris Gorsky, Administrative Services Director
SUBJECT: Council Discussion and Consideration of Resolution No. 04-15-2024-B Establishing The City of Sonora Social Media Policy.

RECOMMENDATION
Staff recommends the City Council adopt Resolution No. 04-15-2024-B Establishing the City of Sonora Social Media Policy. Pending any Revisions by Legal Counsel.

DISCUSSION
Currently the City of Sonora operates several social media accounts and intends to expand the City’s online presence. However, the City does not have a policy governing the use of social media.

The attached policy will provide guidelines for both City staff and the public with regards to any current or future social media presence by the City.

FISCAL IMPACT
No Fiscal Impact.

ATTACHMENTS
 Resolution No. 04-15-2024-B
 City of Sonora Social Media Policy
36 Item 15.

RESOLUTION No. 04-15-2024-B

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SONORA

ESTABLISHING THE CITY OF SONORA SOCIAL MEDIA POLICY
WHEREAS, The City of Sonora is dedicated to enhancing communications between the City and its constituents using social media as public expectations, technology and the expanding use of social media continue to evolve.

WHEREAS, the City Council has a goal to ensure a high performing organization and the City’s has been expanding its social media presence; and WHEREAS, the City Council deems it both necessary and appropriate to establish or revise policies; and
NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Sonora does hereby approve Resolution No.04-15-2024-B establishing a City of Sonora Social Media Policy.

PASSED, APPROVED AND ADOPTED as a Resolution by the Sonora City Council at a meeting held by the City Council on the 15
th day of April 2024, by the
following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Mark Plummer, Mayor
ATTEST:

Tracy Skelly, City Clerk, City of Sonora
37 Item 15.

City of Sonora
Social Media Policy
V1.00 04/15/24
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I. Definitions:
a. Administrator:
i. The single person who oversees and, ultimately, controls all official Social Media Sites for the City. The Administrator will be the City Administrator or their designee.
b. Authorized Users:
i. City employees, staff liaisons for governing bodies, attorneys, and any consultants, providers, and contractors that are using social media in an official capacity for City business. The Administrator will determine, in their sole discretion, who is an Authorized User.
c. City Officials:
i. Any elected or appointed official sitting on a Legislative Body of the City.

These may include, but are not limited to, City Councilmembers, commissioners, board members and committee members.
d. Comment:
i. Any reply on a post on an official Social Media Site. Comments may appear organized as threads, depending on the Social Media Site. A public user may add a comment, and an Authorized User may reply to that comment with another comment, depending on the situation.
e. Legislative Body:
i. The City Council and any City Boards, Commissions and/or Committees. f. Message:
i. Any direct, private written communication from the public to an Official Social Media Site.
g. Official Social Media Site:
i. Any Social Media Site controlled by an Authorized User that is used to promote, discuss, carry out, or reference City-related business and/or activities. These sites will clearly communicate they are representative of the City as a whole or of a specific Department as applicable. h. Post:
i. Any content an Authorized User initially publishes on an official Social Media Site. The medium of a post can range from plain text, hyperlinks, images, videos, etc. This definition also applies to more ephemeral content such as Facebook/Instagram "Stories."
i. Social Media:
i. Online sources that allow people to communicate, share information, photos, videos, audio, and exchange text and other multimedia files with others via some form of online or cellular network platform. These online sources may include, but are not limited to, channels, networks, and technology, such as Facebook, LinkedIn, Twitter, Instagram, Nextdoor, YouTube, and similar platforms or kinds of electronic networking services (collectively, "Social Media Networks").
j. Tag or Mention:
i. Any reference to a username of the referenced user's Social Media Site. 38 Item 15.

City of Sonora
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II. Purpose and Scope:
a. Social Media networks offer substantial opportunities to communicate to a significant segment of the population. If used properly, they may provide a benefit to the City of Sonora by providing an additional avenue of public outreach and dissemination of information. To address the fast-changing landscape of the Internet and the way residents communicate and obtain information online, the City encourages the use of social media (where appropriate) to further the goals of the Sonora City Council and City leadership.
b. However, as with other interactive uses of the internet, posting information on social media is not without risks. Use of such networks for official City purposes raises legal issues that are unique to public entities and generally do not affect private persons or entities.
i. This includes, for example, the Brown Act and the California Public Records Act.
ii. The City has an overriding interest and expectation in protecting the integrity of the information posted on its official Social Media Sites in the name and on the behalf of the City.
c. This policy establishes guidelines for the establishment and use by the City of Sonora of social media sites (including but not limited to Facebook, Instagram, LinkedIn and X, formerly known as Twitter, as a means of conveying City of Sonora (“City”) information to its citizens.
d. The intended purpose behind establishing City of Sonora social media sites is to disseminate information from the City, about the City, to its citizens. The City has an overriding interest and expectation in deciding what is “spoken” on behalf of the City on City social media sites.
e. For purposes of this policy, the “Social Media Policy” is understood to be content created by individuals, using accessible, expandable, and upgradable publishing technologies, through and on the Internet. Examples of social media include Facebook, Instagram, blogs, RSS, YouTube, X, LinkedIn, and Flicker. For purposes of this policy, “comments” include information, articles, pictures, videos, or any other form of communicative content posted on a City social media site.

III. Policy:
a. Creation and use of any such Official Social Media Site must be approved by the City Administrator.
i. The City Administrator may, at their sole discretion, approve, deny, or modify the creation of such sites.
b. City social media sites should make clear that they are maintained by the City of Sonora and that they follow the City’s Social Media Policy. c. Wherever possible, City’s social media sites should link back to the official City of Sonora website for forms, documents, online services and other information necessary to conduct business with the City.
d. Each departments Authorized User will monitor content on the City’s social media sites to ensure adherence to both the City’s Social Media Policy and the interest and goals of the Sonora City Council.
39 Item 15.

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i. When posting on Official Social Media Sites on the behalf of the City, authorized users are serving as a voice for the City.
ii. Before posting all authorized users must check the most current Social Media Policy to ensure compliance.
iii. Each authorized user will comply with the designated social media network policies and terms and conditions.
iv. Photographs, videos, or images:

1. Consent is implied within public spaces or at City-sponsored events, unless otherwise stated.

2. Authorized Users may consult the Administrator for guidance on using media from/for special projects or campaigns.
e. City Officials’ Use of Social Media.
i. The City does not create or provide support for individual social media accounts for City Officials.
ii. City Officials who maintain personal social and other digital media accounts should be aware that, similar to City email or any other written or recorded communication related to the official conduct of city business, digital communications, Social Media Posts and Messages by City Officials regarding matters that are before the City for action or within City jurisdiction can be “official city business” subject to laws and policies regarding freedom of speech, records retention and production, and public transparency. Those laws and policies include, but are not necessarily limited to:

1. The California and United States Constitution.

2. The California Public Records Act

3. The Ralph M. Brown Act.

4. The City’s records retention regulations.
f. City Employees’ Use of Social Media.
i. While employees may voluntarily choose to engage with the City on its Official Social Media Sites, the City does not encourage or require any employee to follow or “like” Official Social Media Sites. ii. The City does not condone the personal use by employees of social media during working hours, including by using City owned equipment.

1. Employees have no right or expectation of privacy when using City issued devices or systems.

2. The City reserves the right to monitor, search, or disclose employee use of City resources.
iii. When an employee uses social media in a personal capacity, they are doing so for themselves, and they are not speaking nor communicating on behalf of the City.
iv. Employees should make certain that it does not appear that they are speaking or posting for the City unless authorized to do so. v. Employees are prohibited from using the City logo or seal or any variation of the City logo or seal, representing the City, or representing that they speak on behalf of the City within their personal social media account(s) or site(s). g. The City reserves the right to restrict, remove or hide any content that is deemed in violation of this Social Media Policy, or any applicable law. h. These guidelines must be displayed to users or made available by hyperlink. 40 Item 15.

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i. The City of Sonora’s website at www.Sonoraca.com will remain the City’s primary and predominant internet presence.
j. All City social media sites shall adhere to applicable federal, state, and local laws, regulations and policies.
k. The City’s social media sites are subject to the California Public Records Act. i. Any content maintained in a social media format that is related to City business, including a list of subscribers, posted communication, and communication submitted for posting, may be a public record subject to public disclosure.
l. Employees representing the City’s government via City social media sites must conduct themselves as a representative of the City and in accordance with all City policies.
m. This Social Media Policy may be revised at any time. n. Comments on topics or issues not within the jurisdictional purview of the City of Sonora may be removed.
o. The City does not endorse any links or advertisements that may be displayed on any social media page.

IV. Comment Policy:
a. The intended purpose behind establishing City of Sonora social media sites is to disseminate information from the City, about the City, to its citizens. b. By posting or commenting on the City of Sonora’s social media sites you agree to the terms of use of the City of Sonora’s social media comment policy as provided herein.
c. As a public entity the City must abide by certain standards to serve all its constituents in a civil and unbiased manner.
d. The City of Sonora social media content is intended to be “family friendly.” i. The City requires that each poster follows the City’s posting guidelines described within this policy.
ii. Please note that the City utilizes automatic content filtering features on all sites, when available.
e. All City of Sonora social media content is subject to monitoring. i. Comments containing any of the following inappropriate forms of content shall not be permitted on City of Sonora social media sites and are subject to removal and/or restriction by each departments Authorized User:
ii. Comments not related to the original topic, including:

1. Random or unintelligible comments.

2. Profane, obscene, violent, or pornographic content and/or language.

3. Content that promotes, fosters or perpetuates discrimination on the basis of race, creed, color, age, religion, gender, or national origin.

4. Defamatory or personal attacks.

5. Threats to any person or organization.

6. Comments in support of, or in opposition to, any political campaigns or ballot measures.

7. Solicitation of commerce, including but not limited to advertising of any business or product for sale.

8. Conduct in violation of any federal, state or local law. 41 Item 15.

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9. Encouragement of illegal activity or violence.

10. Information that may tend to compromise the safety or security of the public or public systems.

11. Content that violates a legal ownership interest, such as a copyright, of any party.

12. Harassment or content which constitutes and/or facilitates stalking.

13. Content which violates the right to privacy.

14. Repetitive content.

15. Comments which may reasonably interfere with, inhibit, or compromise law enforcement investigations, police tactics, police responses to incidents and/or the safety of police staff and officers.

16. Posts or comments that contain any external links.
iii. All comments posted by a member of the public on any City of Sonora social media site is the opinion of the commentator or poster only, and publication of a comment does not imply endorsement of, or agreement by, the City of Sonora, nor do such comments necessarily reflect the opinions or policies of the City of Sonora.
iv. The City of Sonora reserves the right to deny access to City of Sonora social media sites for any individual who violates the City of Sonora’s Social Media Policy, at any time and without prior notice.

1. Comments posted will be monitored and inappropriate content as defined above will be removed as soon as possible and without prior notice.
v. If you need to contact the City of Sonora Police Department, please call their front desk at (209) 532-8143, or if it is an emergency, call 911 and ask for assistance.

1. While comments posted on the City’s social media pages are monitored, posting a comment is neither the recommended nor best way to contact the City of Sonora or Sonora Police Department. vi. When a City of Sonora employee responds to a comment, in their capacity as a City of Sonora employee, the employee’s name and title should be made available, and the employee shall not share personal information about themselves, or other City employees.
vii. All comments posted to any City of Sonora Facebook site are bound by Facebook’s Terms of Service and Community Standards, located at www.facebook.com/terms.php, and
www.facebook.com/communitystandards, respectfully.
viii. The City of Sonora reserves the right to report any violation of Facebook’s Terms of Service and/or Community Standards to Facebook with the intent of Facebook taking appropriate and reasonable responsive action. ix. By posting or commenting on the City of Sonora social media platforms you agree to our terms of use. You participate by your own choice, taking personal responsibility for your comments, your username, and any information you provide therein.
42 Item 15.

CITY COUNCIL AGENDA REPORT
MEETING DATE: April 15, 2024
TO: City Council Members
FROM: Chris Gorsky, Administrative Services Director
SUBJECT: Council Discussion and Consideration of Resolution No. 04-15-2024-D Establishing the City of Sonora Security Camera Policy.

RECOMMENDATION
Staff recommends the City Council adopt Resolution No. 04-15-2024-D Establishing the City of Sonora Security Camera Policy. Pending any Revisions by Legal Counsel.

DISCUSSION
The City of Sonora recently purchased and installed security cameras in and around City Hall. Ensuring the safety and security of public spaces, municipal facilities, and community assets is increasingly imperative. A well-defined security camera policy will provide guidelines for the operation of the security systems, promoting transparency, accountability, and effective utilization of resources. In recent years, there has been a growing trend among municipalities to deploy security camera systems in public areas and government facilities to contribute to the safety of city hall employees, elected officials, visitors, and aid law enforcement efforts. The City of Sonora currently lacks a formalized policy governing the use of security cameras. Establishing a clear framework for the implementation and management of security cameras will address these gaps and ensure that their use aligns with the city's values, legal requirements, and community expectations.

The Security Camera Policy was created to formalize practices and expectations for use of the City’s security cameras at City Hall.

FISCAL IMPACT
No Fiscal Impact to the General Fund.

ATTACHMENTS
 Resolution No. 04-15-2024-D
 City of Sonora Security Camera Policy
43 Item 16.

City of Sonora
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I. Definitions:
a. Public Security Camera:
i. A camera in a public place or where public access is allowed, where there is no reasonable expectation of privacy.
b. Internal Security Camera:
i. A camera inside or outside City facilities or buildings where public access is allowed.
c. System Administrator:
i. A user that has full administrative permissions or privileges within the video management system.
d. Video Management System:
i. A security system’s video management software that allows the control of the recording, storage, and management of security, surveillance, or other video footage.

II. Purpose and Scope:
a. Security Cameras improve public safety in and around the City Administration Building (City Hall) and its surrounding areas.
i. The cameras monitor areas open to the public including:

1. 1st and 2nd floor lobbies and common areas open to the public.

2. The City of Sonora Parking Garage on each level.

3. In front and back of City Hall on Washington Street and Green Street, respectively.
b. The purpose of this policy is to provide the City of Sonora with standards and oversight of security camera systems.
c. Security cameras are used for the following purposes:
i. Monitoring.
ii. Recording of video and images.
iii. Reviewing camera footage in the event of an incident. iv. Providing video footage/images to law enforcement or authorized persons following an incident.

III. Policy:
a. The primary objectives of the security camera system are:
i. Enhance the safety and security of residents, visitors, and employees in the City of Sonora while vigorously respecting the privacy rights of all individuals.
ii. Protect and safeguard City assets and property from loss, damage, vandalism, or theft.
iii. Reduce the fear and incidence of crime in the City of Sonora by providing investigative resources to law enforcement.
b. Protection of Privacy & Civil Liberties Statement:
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i. The City of Sonora is committed to protecting individual rights and liberties when deploying and maintaining camera technology.
ii. This policy acknowledges the importance of protecting the privacy rights of all individuals and attempts to safeguard against any side effects of surveillance technology, including, but not limited to:

1. Discrimination based on race, gender, ethnicity, sexual orientation, disability, or other classifications protected by law.

2. The possibility of abuse.
iii. Privacy protections have been written into this policy and will be included in standard operating procedures. These protections include the following:

1. The public security camera system is only used to observe public places or where public access is allowed, where there is no reasonable expectation of privacy.

2. The system is used primarily to monitor wide areas. Arbitrary or discriminatory tracking of individuals is expressly prohibited by policy and regulation.

3. Signs are posted indicating where permanent cameras are deployed in public areas.
c. Retention:
i. Information is collected and recorded, and the video is archived. Video recording devices will be programmed with maximum retention periods not to exceed sixty (60) days. Video records will be automatically deleted after the retention period or will be stored until the record is overwritten with new recordings.
ii. If any recordings or images contain evidence of criminal activity or an occurrence that may be subject to civil liability, the recordings will be saved and maintained until final disposition of the case or applicable legal requirements.
d. Access to information:
i. The system administrator will grant access to video information. ii. Requests will be tracked and approved.
e. Prohibited Conduct:
i. No security cameras, or other video monitoring devices shall be installed or located on City property without being approved by the City Administrator. ii. Tampering or causing damage to City cameras is prohibited. f. Policy Exemptions:
i. The Sonora Police Department (SPD) maintains additional camera equipment for law enforcement purposes.
ii. This camera equipment may be overt, covert, fixed site, or mobile depending on the needed application.
iii. Due to the sensitive nature of criminal investigations and the need to maintain investigative integrity, these specific cameras controlled and maintained by the SPD will follow SPD camera policies and are exempt from the provisions of this policy.
45 Item 16.

RESOLUTION No. 04-15-2024-D

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SONORA

ESTABLISHING THE CITY OF SONORA SECURITY CAMERA POLICY
WHEREAS, the City of Sonora desires to formalize practices and expectations for use of the City's security cameras at City Hall; and
WHEREAS, the Security Camera Policy will be reviewed on an ongoing basis; and WHEREAS, the City of Sonora wants to contribute to the safety of city hall employees, elected officials, and visitors by monitoring public areas.

WHEREAS, the City of Sonora wants to deter criminal activity, vandalism, and trespassing in and around city hall and the city's parking garage.

NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Sonora does hereby approve Resolution No.04-15-2024-D establishing a City of Sonora Security Camera Policy.

PASSED, APPROVED AND ADOPTED as a Resolution by the Sonora City Council at a meeting held by the City Council on the 15th day of April 2024, by the following vote:

AYES:____________________________
NOES:______________________
ABSTAIN:

ABSENT: _
Mark Plummer, Mayor
ATTEST: _
Tracy Skelly, City Clerk, City of Sonora
46 Item 16.

CITY COUNCIL AGENDA REPORT
DATE: April 15, 2024
TO: City Council Members
FROM: Chris Gorsky, Administrative Services Director
SUBJECT: Council Discussion and Consideration of Resolution No. 04-15-2024-C Establishing The City of Sonora Recycled Paper Procurement Policy.

RECOMMENDATION
Staff recommends the City Council adopt Resolution No. 04-15-2024-C Establishing the City of Sonora Recycled Paper Procurement Policy. Pending and Revisions by Legal Counsel.

DISCUSSION
The Legislature of the State of California, by enactment of the California Integrated Waste Management Act of 1989, (“AB 939” or the “Act”) established a solid waste management process which requires cities and other local jurisdictions to implement plans for source reduction, reuse and recycling as integrated waste management practices for solid waste attributed to sources within their respective jurisdictions. The Act encompasses mandates including Assembly Bill (AB) 341 and AB 1826, as well as the newly adopted Short-Lived Climate Pollutants mandate, Senate Bill (SB) 1383.

Senate Bill 1383 builds on existing legislation, AB 341 and AB 1826. The stated purpose of SB 1383 is to reduce organic waste disposal, recover edible food waste from the waste stream, and reduce methane emissions. The goal of SB 1383 is to reduce greenhouse gas emissions to 40% below 1990 levels by the year 2030. To achieve this, the target is to reduce organic waste that ends up in the landfill by 50% by the year 2020 and 75% by the year 2025.

To meet those goals one of the requirements by the California Department of Resource Recycling and Recovery (CalRecycle) identifies procurement of recovered organic waste products by all local entities. SB1383 requires the City of Sonora to procure a recycled-content paper products and recycled content printing and writing paper that are equal to that of nonrecycled items, whenever available at the same or a lesser total cost than nonrecycled items.

The Recycle Paper Procurement Policy allows the City of Sonora to comply with these requirements.

FISCAL IMPACT
No Fiscal Impact.

ATTACHMENTS
 Resolution No. 04-15-2024-C
 City of Sonora Recycled Paper Procurement Policy
47 Item 17.

RESOLUTION No. 04-15-2024-C

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SONORA

ESTABLISHING THE CITY OF SONORA RECYCLED PAPER PROCUREMENT POLICY
WHEREAS, The City of Sonora is dedicated to improving the environment and paper production and waste cause environmental harm including energy use, pollution, and the release of toxic materials, including methane, a greenhouse gas.

WHEREAS, the City of Sonora's procurement and use of recycled paper products would contribute to the conservation and protection of resources necessary to maintain a quality environment for this and future generations; and WHEREAS, one of the most cost-effective solid waste disposal alternatives is recycling and the City of Sonora desires to encourage the use of recycled products.

WHEREAS, the City of Sonora is now required to comply with provisions of SB1383 for the procurement of recycled paper products as describe in the Recycle Paper Procurement Products Policy; and
NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Sonora does hereby approve Resolution No.04-15-2024-C establishing a City of Sonora Recycled Paper Procurement Policy.

PASSED, APPROVED AND ADOPTED as a Resolution by the Sonora City Council at a meeting held by the City Council on the 15th day of April 2024, by the following vote:

AYES: _
NOES: _
ABSTAIN: _
ABSENT: _
Mark Plummer, Mayor
ATTEST: _
Tracy Skelly, City Clerk, City of Sonora
48 Item 17.

City of Sonora
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I. Definitions:
a. Paper Products:
i. Include, but not limited to, paper janitorial supplies, cartons, wrapping, packaging, file folders, hanging files, corrugated boxes, tissue, and toweling; or as otherwise defined in 14 CCR Section 18982(a)(51). b. Printing and Writing Papers:
i. Include, but not limited to, copy xerographic, watermark, cotton fiber, offset, forms, computer printout paper, white wove envelopes, malila envelopes, book paper, note pads, writing tablets, newsprint, and other uncoated writing papers, posters, index cards, calendars, brochures, reports, magazines, and publications, or as otherwise defined in 14 CCR 18982 (a)(54). c. Recordkeeping Designee:
i. The public employee appointed by the City Administrator or designee to track procurement and maintain records of procurement efforts both by the City and others, if applicable, as required by 14 CCR, Division 7, Chapter 12, Articles 12 and 13.
d. Reporting Designee:
i. The entity the City contracts with or otherwise arranges to carry out any of the reporting responsibilities of this policy as authorized in 14 CCR. e. Recyclability:
i. All paper products, printing and writing paper offered or sold to the City are eligible to be labeled with an unqualified recyclable label as defined in 16 Code of Federal Regulations Section 260.12(2013).
f. Recycled-Content Paper Products and Recycled-Content Printing and Writing Paper:
i. All such products that consist of at least thirty percent (30%), by fiber weight, postconsumer fiber, consistent with the requirements of Section 22150 to 22154 and Sections 12200 and 12209 of the Public Contract Code, as amended.
g. SB 1383:
i. Senate Bill 1383 of 2016 approved by the Governor on September 19, 2016, which added Sections 39730.5, 39730.6, 39730.7, and 39730.8 to the Health and Safety Code, and added Chapter 13.1 (commencing with Section 42652) to Part 3 of Division 30 of the Public Resources Code, establishing menthane emissions reduction targets in a statewide effort to reduce emissions of short-lived climate pollutants, as amended, supplemented, superseded, and replaced from time to time. h. SB 1383 Regulations:
i. Refers to, for the purposes of this policy, the Short-Lived Climate Pollutants (SLCP): Organic Waste Reductions Regulations developed by CalRecycle and adopted in 2020 that created Chapter 12 of 14 CCR, Division 7 and amended portions of regulations of 14 CCR and 27 CCR.
49 Item 17.

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II. Purpose and Scope:
a. The purpose of this policy is to provide the City of Sonora a means of assuring continuity and uniformity in its purchasing operation, and to define the responsibilities for complying with the Recycled Content Paper Procurement requirements of SB 1383.
b. The basic standard that should always prevail is to exercise good judgment in the use and stewardship of City resources, including keeping within the budget authorized by the City Council.

III. Policy:
a. Requirements for City Departments.
i. If fitness and quality of recycled-content paper products and recycled content printing and writing paper are equal to that of nonrecycled items, whenever available at the same or a lesser total cost than nonrecycled items all departments and divisions shall purchase:

1. Recycled-content printing and writing paper that consists of at least thirty percent (30%), by fiber weight, postconsumer fiber.

2. Other paper products shall consist of at least thirty percent (30%), by fiber weight, of post-consumer recycled content, except:
a. Toilet paper shall consist of at least forty-five percent (45%), by fiber weight, postconsumer recycled content fiber.
b. Paper towels shall consist of at least forty percent (40%), by fiber weight, postconsumer recycled content fiber.
c. Facial tissue shall consist of at least ten percent (10%), by fiber weight, postconsumer recycled content fiber.
d. Toilet seat covers shall consist of at least twenty percent (20%), by fiber weight, postconsumer recycled content fiber. e. General purpose paper wipers shall consist of at least forty percent (40%), by fiber weight, postconsumer recycled
content fiber.
f. Food service-ware, including but not limited to, napkins, plates, bowls, food trays, takeout boxes, placemats, etc. shall consist of at least forty percent (40%), by fiber weight, postconsumer recycled content fiber.
b. Record Keeping and Documentations Requirements.
i. The following documentation records are required to be maintained for at least one year for all paper products purchases.

1. A copy of the invoice or other documentation of purchase.

2. Written certifications as required for recycled-content purchases. a. Vendor name, purchaser name, quantity purchased, date purchased.
b. Recycled content (including products that contain none). c. If non-Recycled-Content Paper Products and/or nonRecycled-Content and Printing and Writing Paper are purchased, include a description of why Recycled Content 50 Item 17.

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Paper Products and/or Recycled-Content Printing and Writing Paper were not selected.

3. All documentation shall be compiled and recorded utilizing the Recycled-Content and Recyclable Paper Certification Form.

4. Supplemental documentation as listed above shall be attached and provided to the Administrative Services Department at the time the invoice is submitted for payment.
c. Vendor Requirements for Paper Products.
i. All vendors that provide recycled-content paper products (including janitorial paper products) and printing and writing paper shall:

1. Provide recycled-content paper products and recycled-content printing and writing paper that consists of at least thirty percent (30%), by fiber weight, postconsumer fiber, if fitness and quality are equal to that of non-recycled items, and available at equal or lesser price. Provide either:
a. Written documentation from the product vendor certifying:
i. The products are eligible to be labeled with an
unqualified recyclable label, meaning that at least 60
percent of consumers or communities where the items
are sold have access to recycling facilities for the
products.

1. The minimum percentage, if not the exact
percentage, of postconsumer material in the
products.
b. Product Vendor Certification and Other Verification:
i. Written documentation from the product vendor
certifying the products are eligible to be labeled with an unqualified recyclable label, meaning that at least
60 percent of consumers or communities where the
items are sold have access to recycling facilities for
the products, AND
ii. Documentation, such as record of a product label,
catalog, invoice, or a manufacturer or vendor website,
that verifies the minimum percentage, if not the exact
percentage, of postconsumer material in the products.
51 Item 17.
☐
☐
☐
☐
☐
Recycled-Content and Recyclable Paper Certification
CalRecycle is providing this form as a convenience to assist jurisdictions. Beginning January 1, 2022, jurisdictions are required to purchase and obtain documentation certifying that paper products and printing and writing papers:

1. Contain postconsumer recycled content (PCRC)1

2. Are eligible to be labeled with an unqualified recyclable label2 All businesses shall certify in writing under penalty of perjury to the jurisdiction’s contracting officer or representative:

1. The minimum percentage, if not the exact percentage, of PCRC material in the paper products and printing and writing papers offered or sold to the jurisdiction, regardless of whether the product meets the minimum content requirements specified in law. a. A jurisdiction may waive the PCRC certification requirement if the percentage of postconsumer material in the paper products or printing and writing papers can be verified by a product label, catalog, invoice, or a manufacturer or vendor Internet website.

2. That the paper products and printing and writing papers offered or sold to the jurisdiction are eligible to be labeled with an unqualified recyclable label as defined in 16 CFR Section 260.12.

Please clearly print or type your responses. Attach additional pages as necessary.

Business Name:

Address:

Phone: Email:

Purchase Order # Item # Product Description PCRC %1 Recyclable2 I certify under penalty of perjury under the laws of the State of California that the above information is true and correct to the best of my knowledge.

Signature Printed Name Title Date
1 “Postconsumer recycled-content material” is defined as products that were bought, used, and recycled by consumers.

Recycled content paper products and printing and writing paper minimum percentages are defined in Public Contract Code 12209.
2 Products must be eligible to be labeled with an unqualified recyclable label as defined by Federal Trade Commission “Green Guides” (16 CFR 260.12), meaning that at least 60 percent of consumers or communities where the items are sold have access to recycling facilities for the products. 52 Item 17.

CITY COUNCIL AGENDA REPORT
DATE: April 15, 2024
TO: City Council Members
FROM: Aimee New, Fire Chief
SUBJECT: 2024 SAFER Grant Application

RECOMMENDATION
Authorize Sonora Fire Department to submit a Federal Emergency Management Agency (FEMA) Grant for Staffing for Adequate Fire and Emergency Response (SAFER). The City Administrator and/or Fire Chief is requesting to authorize and direct the Fire Chief to return to the City Council with the application results and to accept the awards if successful.

DISCUSSION
The SAFER grant program provides funding for additional staffing to Fire Departments to ensure adequate personnel for emergency response. The Fire Department applied for six Firefighter positions.

The Grant Application amount is $3.3 million over a 3-year period. Funding announcements are anticipated for the fall of 2024.

FISCAL IMPACT
The SAFER grant is funded 100%. No impact to the general fund. No long-term City commitments. 53 Item 18.

CITY COUNCIL AGENDA REPORT
DATE: April 15, 2024
TO: City Council Members
FROM: Aimee New, Fire Chief
SUBJECT: 2024 Federal Emergency Management Agency (FEMA) Fire Prevention Grant

RECOMMENDATION
Authorize the Sonora Fire Department to submit 2024 Federal Emergency Management Agency (FEMA) Fire Prevention Grant, authorize the City Administrator and/or Fire Chief to execute all documents relating to the grant applications, and direct the Fire Chief to return to the City Council with the application results and to accept the awards.

DISCUSSION
The Sonora Fire Department is requesting the City Council authorize the Fire Department to submit application to receive grant funding from FEMA through the Fire Prevention Grant. This grant program provides funding for up to three (3) part time positions to assist with fire prevention and life safety inspections. The grant amount is $201,000 for a 2-year term.

FISCAL IMPACT
The Fire Department would be requesting for two (2) limited term inspector positions. The grant requires a 5% matching fund. The approximate impact to the general fund is not to exceed $5,040 annually.
54 Item 19.

CITY COUNCIL AGENDA REPORT
DATE: April 15, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Tracy Skelly, City Clerk
SUBJECT: Certifying the Results and Declaring Those Elected for the 2024 General Municipal Election

RECOMMENDATION
City Staff recommends the adoption of Resolution 04-15-2024-A certifying the results and declaring those elected for the March 5, 2024, General Municipal Election for City Officers.

DISCUSSION
The City General Municipal Election was held Tuesday, March 5, 2024, for the election of three members to the office of City Council. The Elections Code requires that the votes be canvassed and certified by the elections official. As a consolidated election, this task is performed for the City by the County Clerk & Auditor-Controller. Upon the receipt of the election results, the City elections official (City Clerk) shall certify the results to the governing body (City Council). Before installing the new officers, the governing body shall adopt a resolution declaring elected persons receiving the highest number of votes cast for each office.

The City has received the certification and the canvass of votes for the election from the County Clerk & Auditor-Controller (see attached). The City Clerk verifies these results at which time the City Council needs to adopt Resolution 04-15-2024-A enumerating the results of the March 5, 2024, General Municipal Election and declaring those elected.

FISCAL IMPACT
No fiscal impact to the General Fund.
55 Item 20.

RESOLUTION 04-15-2024-A
____ _________________________________________________________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SONORA CERTIFYING THE RESULTS AND DECLARING THOSE ELECTED IN THE MARCH 2024 GENERAL MUNICIPAL ELECTION WHEREAS, A General Municipal Election was held in the City of Sonora, on March 5, 2024, for the purpose of electing three Council Members to the City; and WHEREAS, said results of the canvass of said General Municipal Election were presented to the City Council of the City of Sonora as attached in Exhibit A; and WHEREAS, the Notice of Election was given in time, form, and manner as provided by law; that candidates were nominated to fill the vacancies as provided by law; that voting precincts were properly established, and that election officers were appointed and that in all respects the election was held and conducted and the votes were cast, received and canvassed and the returns made and declared in time, form and manner as required by the provisions of the State of California relating to general law cities.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SONORA DOES HEREBY RESOLVE AS FOLLOWS:

The City Council of the City of Sonora does hereby certify the results of said General Municipal Election and declares elected Bess Levine, Stephen Opie, and Ann Segerstrom to the office of City Council effective July 1, 2024, where each Council member will serve a four-year term accordingly.

PASSED AND ADOPTED as a Resolution of the City Council of the City of Sonora, California, at a regular meeting of said City Council held on April 15, 2024, by the following votes:

AYES:

NOES:

ABSENT:

Signed and dated:
_______________________________
Mark Plummer
Mayor of the City of Sonora
ATTEST: _______________________________
Tracy Skelly
City Clerk
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CITY COUNCIL AGENDA REPORT
DATE: April 15, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Tyler Summersett, Community Development Director
SUBJECT: Memorandum of Agreement with Tuolumne County Transportation Council to maintain Transit Stop portion of the Stockton Washington Corridor Improvement Project
RECOMMENDATION:

Consider entering into a Memorandum of Understanding with Tuolumne County Transportation Council to maintain the Transit Stop portion of the Stockton Washington Corridor Improvement Project. Pending Review by Legal Counsel.

BACKGROUND:

The Stockton Washington Corridor Improvement Project was a component of the Vision Sonora plan that was adopted by the City Council in 2013. Although the project was adapted to fit the funding available and the final location of all the improvements, the goals of the project were substantially accomplished. Below are included some excerpts from the document (p.36):
“B. Stockton Street – West Gateway Corridor (Washington Street)

8. Enhance the entry into downtown. Improve the pedestrian environment and sense of arrival through improvements around the intersection of Stockton Street and South Washington, as illustrated in the plan view diagram Figure 3-19 and sketch Figure 3-20.
a. Widen sidewalks and create diagonal parking. Widened sidewalks on the north side of Stockton are intended to extend the pedestrian-oriented downtown atmosphere onto this street by converting underutilized roadway width into usable space for pedestrians. These extensions buffer pedestrians from moving vehicles and slow the turning movements of cars as they enter and exit the driveways. Diagonal parking could add two onstreet spaces while calming traffic. Refer to Figure 3-21 for the existing and proposed street cross section at this location.
b. Improve trail access. Use striping to make pedestrian crossings more visible and facilitate trail access at Green Street. Install directional signage at the trailhead. c. Create formal plantings of street trees. From the narrow point of Stockton to Washington, the parkway should have a more formal character than along the rest of Stockton. Install street trees and landscape. d. Improve the Stockton & Washington intersection. Create a formal entry into downtown by installing a low rock wall / entry monument and landscaping in front of the Marenco Building, using special paving materials to extend the pedestrian area into the current no-parking zone. Create seating to encourage people 75 Item 21.
to use this space. Install curb extensions at the northwest corner of the intersection to make pedestrians more visible while discouraging right turns on red. Consider removing or trimming landscaping around the Sonora Dome to make the Dome visible from Stockton approaching Washington.” Partners in delivering the project include Caltrans (as owner of Stockton/Washington road, State Route 49) and the Tuolumne County Transportation Council.

Purpose Statement for the Project:

The project will improve pedestrian and traffic flow and provide much needed transit facilities in downtown Sonora. The transit stops will accommodate the local Sonora (Trolley) bus service, the YARTS service and regional tour bus operators. The project will improve the vibrancy of downtown whilst maintaining the historic character. It will also create a gateway element to Sonora’s downtown through streetscape and hardscape improvements.

DISCUSSION / ANALYSIS:

State Route 49, as the name belies, is a corridor that is owned and operated by the California Department of Transportation (Caltrans). As a result, the City entered into an agreement with Caltrans as part of this project to take responsibility for maintaining:
“CITY is responsible for the bus shelter, bus pad, median with hardscape, sidewalk, ADA curb ramp, hardscape, brick band, cobblestone treatment, concrete retaining wall with tubular hand railing, concrete stairway, precast concrete pot with tree, bench, drainage system (collectively the “IMPROVEMENTS”) placed within State Highway right of way on State Route 49” The City in turn is entering into agreement with the Tuolumne County Transportation Council to take fiscal responsibility for portions of the project that they will use on a day to day basis.

The MOA will go to the Tuolumne County Transportation Council on May 9th.

The MOA was reviewed by City legal counsel.

FISCAL IMPACT:

The MOA is a cost recovery mechanism for the City that defrays the overall impact of the downtown improvement by sharing responsibility for long term maintenance with the Transportation Council.

ATTACHMENTS:

Memorandum of Agreement
City Responsibility Areas (Maintenance) Exhibits 2-8
76 Item 21.
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WASHINGTON-STOCKTON CORRIDOR – DOWNTOWN TRANSIT &

ACCESSIBILITY IMPROVEMENT PROJECT

MEMORANDUM OF AGREEMENT

BETWEEN THE

TUOLUMNE COUNTY TRANSPORTATION AGENCY
AND

CITY OF SONORA
THIS MEMORANDUM OF AGREEMENT (“MOA”) is made and entered into this 15th day of April 2024, by and between the Tuolumne County Transit Agency (“Agency”), a joint powers authority formed pursuant to the laws of the state of California, and the City of Sonora (“City”), a California municipal corporation.

Agency and City may herein be referred to individually as a “Party” and collectively as the “Parties.” There are no other parties to this MOA.

RECITALS
WHEREAS, the City has served as the project lead for the Washington-Stockton Corridor – Downtown Transit & Accessibility Improvement Project (the “Project”); and WHEREAS, the State of California Department of Transportation has approved the Project plans and issued the Project’s Encroachment Permit; and
WHEREAS, the Project’s scope of work includes various pedestrian and transit related improvements within the Project area along Stockton Street (Highway 49), S. Washington Street, and Green Street; and WHEREAS, the Encroachment Permit requires the City to enter into a Cooperative Agreement as well as a Maintenance Agreement for Project improvements within the State right-of-way prior to awarding the construction contract; and
WHEREAS, this MOA intends to assign maintenance, repair and replacement responsibilities for the transit related facilities, that will be operated by the Agency, to the City as the Project lead; and WHEREAS, the Agency will be operating and utilizing the transit facilities included within the Project scope and desires to contract with the City to provide the enumerated services to the Agency as included under Attachments A and B (the “Services”); and
WHEREAS, the City is willing to provide said Services to the Agency pursuant to the terms and conditions of this MOA.

NOW, THEREFORE, in consideration of their mutual covenants and conditions, the Parties hereto agree as follows:

AGREEMENT
77 Item 21.
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I. PURPOSE
The purpose of this MOA is to establish an agreement between the City and the Agency for ongoing maintenance Services of the transit facilities within the Project area as set forth in Attachments A and B, attached and incorporated hereto. This MOA intends to assign the ongoing maintenance Services to the City, subject to reimbursement from the Agency, as set forth herein.

II. TERM & AMENDMENTS
The term of this MOA will commence on May 9, 2024 and continue until terminated by the written mutual consent of both Parties.

Should either Party be found deficient in any aspects of performance under this MOA or fail to perform under the agreed standards, the deficient Party will have the responsibility of submitting a proposed corrective action plan to the other Party. The corrective action plan shall identify specific actions to be taken to correct the deficient performance and shall be submitted within forty-five (45) days after written notification of deficiencies by the other Party.

This MOA may be amended by the written mutual consent of both Parties. No verbal statements shall be binding upon the Parties or construed as modifying the MOA in any way. Both Parties agree to execute amendments to this MOU whenever necessary to comply with new or revised Federal or State statutes or regulations.

III. CITY’S RESPONSIBILITIES

1. Provide the maintenance, repair and replacement Services for the Agency, as included under Attachment A and in the areas depicted in Attachment B. Services will be scheduled by the City in its sole discretion as needed to maintain the facilities in good condition, or upon the written request of the Agency.

2. Submit invoices to the Agency within thirty (30) days following the end of each calendar month for costs paid within that month. The itemized bill shall provide the Agency with sufficient information to show the Services provided and the costs thereof. All expenditures, to be eligible for Federal financial participation, must be actual and reimbursable according to the provisions of OMB Circular A-87, as it may be amended from time to time.

3. Maintain an accounting system and supporting fiscal records adequate to ensure that claims for Federal funds are in accordance with Federal and State requirements. All such records shall be made available during normal business hours to authorized representatives of City, Agency, State, and Federal governments during the term of this MOA, and during the period of record retention for the purpose of program review or fiscal audit.

4. Meet periodically, as requested by either Party, to discuss issues of mutual interest and concern that may arise in connection with Services being provided.

IV. AGENCY’S RESPONSIBIITIES

1. Reimburse the City for the Services provided under this MOA. Reimbursements will occur within thirty (30) days of receipt of the City’s invoice, except for any charges which are disputed by the 78 Item 21.
{CW137416.3}
Agency. In the event of such a dispute, the Agency’s and City’s representatives shall meet and confer to resolve the dispute. Upon resolution of the dispute, the Agency shall pay the agreedupon amount. If the Parties are unable to agree on any disputed amounts, the Parties shall submit the matter to nonbinding mediation, with the Parties sharing the associated costs equally. The Parties shall mutually agree to a mediator within ten (10) business days after the disputed portion of the invoice has been identified in writing. If the Parties cannot agree upon a mediator, each Party shall select a mediator and those mediators shall select a qualified neutral third party to mediate with regard to the disputed portion of the invoice. Each Party shall bear the fees and costs charged by its respective mediator in connection with the selection of the neutral mediator.

If mediation is unsuccessful, the parts of the invoice remaining in dispute shall be subject to judicial review pursuant to Section XVII of this MOU.

2. Monitor City services being provided to ensure such functions are being carried out properly, efficiently and effectively.

4. Meet periodically, as requested by either party, to discuss issues of mutual interest and concern that may arise in connection with services being provided.

V. NON-ASSIGNMENT
Neither Party shall assign or transfer this MOA, nor their rights or duties under this MOA without the prior written consent of the other Party.

VI. COMPLIANCE WITH LAWS
The Parties shall comply with all applicable rules and regulations set forth in California and Federal law.

VII. CONFIDENTIALITY
The Parties shall act in strict conformance with all applicable Federal, State of California or local law and regulations relating to confidentiality, including but not limited to, California Civil Code section 56 et seq., Welfare and Institutions Code sections 827, 5328, 10850 and 14100.2, Health and Safety sections 11977 and 11812, 22 California Code of Regulations section 51009, and 42 Code of Federal Regulations section

2.1 et seq. The Parties shall ensure that no list of persons receiving services under this MOA is published, disclosed, or used for any other purpose except for the direct administration of the program or other uses authorized by law that are not in conflict with requirements for confidentiality.

VII. NON-DISCRIMINATION
During the performance of this MOA, the Parties shall not unlawfully discriminate against any employee, applicant for employment, sub-contractor, or recipient of services, because of race, religion, color, national origin, ancestry, physical disability, medical condition, marital status, age or gender, pursuant to all applicable State and Federal statutes and regulations. 79 Item 21.
{CW137416.3}
IX. RELATIONSHIP OF PARTIES
It is understood that this is a Memorandum of Agreement by and between two (2) separate public agencies and is not intended to, and shall not be construed to create a relationship of agent, servant, employee, partnership, joint venture, or association.

X. INDEMNIFICATION
Each Party hereto agrees to be responsible and assume liability for its own wrongful or negligent acts or omissions, or those of its officers, agents, or employees to the full extent required by law.

XI. NOTICES
All notices or other communication herein required or permitted shall be in writing and given by personal delivery or sent by (i) registered or certified mail return receipt requested, postage prepaid, (ii) nationally recognized overnight courier service, or (iii) electronic mail transmission (“email”), to the addresses set forth below (unless changed in accordance herewith). Notice shall be deemed received on the earlier of (a) actual receipt; (b) three (3) business days after deposit in the U.S. Mail; (c) the first business day after deposit with an overnight courier; or (d) if by email, upon actual physical receipt of the entire document by the receiving Party’s email server. Notices transmitted by email after 5:00 p.m. on a normal business day, or on a Saturday, Sunday, or holiday, shall be deemed to have been given and received on the next normal business day. Any notice or communication not received because of a change of address or email address, without notice to the other Party thereof, or refusal to accept delivery, shall be deemed received, notwithstanding the same, as set forth above. The addresses of the Parties for notice and communication purposes are as follows:

Tuolumne County Transit Agency (TCTA)
Attn: Darin Grossi, Executive Director
975 Morning Star Drive, Suite A
Sonora, CA
Email: [email protected]
City of Sonora
Attn: Melissa Eads, City Administrator
94 N. Washington Street
Sonora, CA 95370
Email: [email protected]
XII. PUBLIC RECORDS ACT
Agency is aware that this MOA and any documents provided to the City may be subject to the California Public Records Act and may be disclosed to members of the public upon request. It is the responsibility of the Agency to clearly identify information in those documents that it considers to be confidential under the California Public Records Act. To the extent that the City agrees with that designation, such information will be held in confidence whenever possible. All other information will be considered public.

XIII. ENTIRE AGREEMENT
This MOA contains the entire agreement of the Parties relating to the subject matter of this MOA and supersedes all prior agreements and representations, with respect to the subject matter hereof. If there 80 Item 21.
{CW137416.3}
are exhibits attached hereto, and a conflict exists between the terms of this MOA and any exhibit, such conflict shall be construed in such a manner consistent with the purposes of this MOA.

XIV. CAPTIONS
The captions of this MOA are for convenience in reference only and the words contained therein shall in no way be held to explain, modify, amplify or aid in the interpretation, construction or meaning of the provisions of this MOA.

XV. CONTROLLING LAW
The validity, interpretation and performance of this MOA shall be controlled by and construed under the laws of the State of California.

XVI. ENFORCEABILITY AND SEVERABILITY
If any provisions of this MOA shall be held to be void or unenforceable for any reason, said provision shall be deemed modified so as to constitute a provision conforming as nearly as possible to said void or unenforceable provision while still remaining valid and enforceable, and the remaining terms or provisions hereof shall not be affected thereby.

XVII. DISPUTES
The Parties agree to use good faith efforts to resolve any disputes prior to bringing any action to enforce the terms of this MOA. Should it become necessary for a Party to this MOA to enforce any of the provisions hereof, the prevailing Party in any claim or action shall be entitled to reimbursement for all expenses so incurred, including reasonable attorney fees.

It is agreed by the Parties hereto, that unless otherwise expressly waived by them, any action brought to enforce any of the provisions hereof, or for declaratory relief hereunder, shall be filed and remain in a court of competent jurisdiction in the County of Tuolumne, State of California.

XVIII. AUTHORITY
Each Party and each Party’s signatory warrant and represent that each has full authority and capacity to enter into this MOA in accordance with all requirements of law. The Parties also warrant that any signed amendment or modification to the MOA shall comply with all requirements of law, including capacity and authority to amend or modify the MOA.

XIX. JOINT PREPARATION
The terms hereof shall not be construed in favor of or against any Party, but shall be construed as if the Parties jointly prepared the MOA.

XX. FURTHER ACTS
81 Item 21.
{CW137416.3}
The Parties shall cooperate in good faith with each other, and execute and deliver any additional documents or instruments, and perform any further acts as may be reasonably necessary to carry out the purposes and objectives of this MOA.

XXI. COUNTERPARTS
This MOA may be executed simultaneously and in several counterparts, each of which shall be deemed an original, but which together shall constitute one and the same instrument.

XXII. RECITALS
The Recitals set forth above are hereby incorporated and made part of this Agreement. In the event of any conflict between the Recitals and provisions contained herein, the provisions shall prevail.
82 Item 21.
{CW137416.3}
IN WITNESS WHEREOF, the Parties, or their duly authorized representatives have executed this MOA.

Tuolumne County Transit Agency
________________________________________
Darin Grossi, Executive Director
City of Sonora
________________________________________
Melissa Eads, City Administrator
Approved As to legal Form:
_______________________________________
Cody Nesper, County Counsel
________________________________________
Douglas L. White, City Attorney
83 Item 21.

STOCKTON STREET (SR-49)
WASHINGTON STREET (SR-49)

WASHINGTON STREET

GREEN STREET A A
LEGEND: NOTES:
®

STOCKTON-WASHINGTON CORRIDOR -

DOWNTOWN TRANSIT & ACCESSIBILITY PROJECT
27 LAYOUT PLAN
05 L-01

CONSTRUCTION NOTES

SECTION A-A
NTS
84 Item 21.

NOTES:

LEGEND:

A
A
B B
RETAINING WALL NOTES:

STOCKTON-WASHINGTON CORRIDOR -

DOWNTOWN TRANSIT & ACCESSIBILITY PROJECT

PROFILE
HORZ SCALE: 1" = 5'
VERT SCALE: 1'=2'
PLAN
SCALE: 1" = 5'

SECTION A-A
CONCRETE RETAINING WALL & 12" RETAINING CURB DETAIL
NTS

EMBEDDED PLATE DETAIL
NTS

SECTION B-B

CONCRETE RETAINING WALL & HARDSCAPE DETAIL
NTS
85 Item 21.

STOCKTON STREET (SR-49)
1 LEGEND:

No.
®

STOCKTON-WASHINGTON CORRIDOR -

DOWNTOWN TRANSIT & ACCESSIBILITY PROJECT
27 DRAINAGE PLANS AND PROFILE DR-01
12 DRAINAGE SYSTEM No.

HORZ SCALE: 1"=10'
VERT SCALE: 1"=10'
1 86
Item 21.
®

STOCKTON-WASHINGTON CORRIDOR -

DOWNTOWN TRANSIT & ACCESSIBILITY PROJECT
27 URBAN DESIGN PLANS UD-01
23 GENERAL NOTES:

URBAN DESIGN SCHEDULE
” ”

TREE PLANTING IN POT
A NTS
PLAN
6"

SECTION
87 Item 21.
®

STOCKTON-WASHINGTON CORRIDOR -

DOWNTOWN TRANSIT & ACCESSIBILITY PROJECT
27 URBAN DESIGN PLANS UD-03
25 16'-0"

EQUAL EQUAL
8'-0"
9'-0"
11'-0"
1'-6"
(TYP)
6'-0"
EQ EQ
1'-0"
5'-0"
1'-0"1'-8"
11'-0"
1'-0"
(TYP)
EQ EQ
’
“
”
“
”
88 Item 21.
89 Item 21.
90 Item 21.

CITY COUNCIL OF THE CITY OF SONORA

STAFF REPORT
DATE: April 15th, 2024
TO: Honorable Mayor and City Council Members
FROM: Carlye Buchholz, PE, PLS, City Engineer
SUBJECT: Parking Modificationsfor Compliance with AB 413

RECOMMENDATION
Staff recommends to the Sonora City Council receive an update on the installation of red curb markings and elimination of parking spaces within 20 feet of marked or unmarked crosswalks within the city limits to comply with Assembly Bill 413 (AB 413).

BACKGROUND
AB 413, commonly known as the “Daylighting Bill,” was designed to increase visibility at crosswalks in California and was signed into law in October of 2023 by Gov. Gavin Newsom. AB 413 prohibits parking or stopping a vehicle along a curb within 20 feet from a marked or unmarked crosswalk. The regulation only applies to the side of the road where the vehicles approach the crosswalk. Restricting vehicles stopped or parked within the 20 feet leading up to a crosswalk increases pedestrian visibility for approaching drivers and drivers stopped in traffic by removing vehicles obstructing their view and allowing them to see if someone is entering the crosswalk with more notice. Crosswalks with curb extensions require a reduced 15-foot buffer.

DISCUSSION
As a result of this new law, City staff performed an inventory of affected on-street parking stalls within the city limits. Ten (10) known parking spaces need to be eliminated to bring the City into compliance with the new law. Modifications are needed at the following locations:

1. Washington Street near Fire Museum

2. Stewart Street @ East Jackson Street

3. Shepherd Street @ Lyons Street

4. Stewart Street @ Linoberg Street

5. Steward Street @ Vinny’s Italian Kitchen

6. Shepherd Street @ Theall Street

7. Washington Street @ Stockton Street

8. Washington Street @ West Church Street
91 Item 22.

9. Washington Street @ West Lytton Street

10. Washington Street @ Restano Way

FISCAL IMPACT
City staff will be able to install the required red curb markings and use readily available red curb paint. A gallon of red curb paint typically costs less than $100 and can cover up to 90 square feet. Red curb paint bought in bulk may reduce material costs. Red curb paint typically lasts 12 to 18 months, and there will be an associated maintenance cost to re-paint the curbs when the original red curb paint begins to fade.

ENVIRONMENTAL
There is no environmental impact.

ATTACHMENTS
California Vehicle Code, CVC 22500(n).
92 Item 22.
3/21/24, 8:15 AM leginfo.legislature.ca.gov/faces/printCodeSectionWindow.xhtml?lawCode=VEH&sectionNum=22500.&op_statues=2023&op_chapt… https://leginfo.legislature.ca.gov/faces/printCodeSectionWindow.xhtml?lawCode=VEH&sectionNum=22500.&op_statues=2023&op_chapter=652&op_… 1/2

VEHICLE CODE - VEH
DIVISION 11. RULES OF THE ROAD [21000 - 23336] ( Division 11 enacted by Stats. 1959, Ch.

3. )
CHAPTER 9. Stopping, Standing, and Parking [22500 - 22526] ( Chapter 9 enacted by Stats. 1959, Ch.

3. )
22500.

A person shall not stop, park, or leave standing any vehicle whether attended or unattended, except when necessary to avoid conflict with other traffic or in compliance with the directions of a peace officer or official traffic control device, in any of the following places:
(a) Within an intersection, except adjacent to curbs as may be permitted by local ordinance. (b) On a crosswalk, except that a bus engaged as a common carrier or a taxicab may stop in an unmarked crosswalk to load or unload passengers when authorized by the legislative body of a city pursuant to an ordinance. (c) Between a safety zone and the adjacent right-hand curb or within the area between the zone and the curb as may be indicated by a sign or red paint on the curb, which sign or paint was erected or placed by local authorities pursuant to an ordinance. (d) Within 15 feet of the driveway entrance to a fire station. This subdivision does not apply to any vehicle owned or operated by a fire department and clearly marked as a fire department vehicle. (e) (1) In front of a public or private driveway, except that a bus engaged as a common carrier, schoolbus, or a taxicab may stop to load or unload passengers when authorized by local authorities pursuant to an ordinance. (2) In unincorporated territory, where the entrance of a private road or driveway is not delineated by an opening in a curb or by other curb construction, so much of the surface of the ground as is paved, surfaced, or otherwise plainly marked by vehicle use as a private road or driveway entrance, shall constitute a driveway. (f) On a portion of a sidewalk, or with the body of the vehicle extending over a portion of a sidewalk, except electric carts when authorized by local ordinance, as specified in Section 21114.5. Lights, mirrors, or devices that are required to be mounted upon a vehicle under this code may extend from the body of the vehicle over the sidewalk to a distance of not more than 10 inches. (g) Alongside or opposite a street or highway excavation or obstruction when stopping, standing, or parking would obstruct traffic. (h) On the roadway side of a vehicle stopped, parked, or standing at the curb or edge of a highway, except for a schoolbus when stopped to load or unload pupils in a business or residence district where the speed limit is 25 miles per hour or less. (i) Except as provided under Section 22500.5, alongside curb space authorized for the loading and unloading of passengers of a bus engaged as a common carrier in local transportation when indicated by a sign or red paint on the curb erected or painted by local authorities pursuant to an ordinance.
(j) In a tube or tunnel, except vehicles of the authorities in charge, being used in the repair, maintenance, or inspection of the facility. (k) Upon a bridge, except vehicles of the authorities in charge, being used in the repair, maintenance, or inspection of the facility, and except that buses engaged as a common carrier in local transportation may stop to load or unload passengers upon a bridge where sidewalks are provided, when authorized by local authorities pursuant to an ordinance, and except that local authorities pursuant to an ordinance or the Department of Transportation pursuant to an order, within their respective jurisdictions, may permit parking on bridges having sidewalks and shoulders of sufficient width to permit parking without interfering with the normal movement of traffic on the roadway. Local authorities, by ordinance or resolution, may permit parking on these bridges on state highways in their respective jurisdictions if the ordinance or resolution is first approved in writing by the Department of 93 Item 22.
3/21/24, 8:15 AM leginfo.legislature.ca.gov/faces/printCodeSectionWindow.xhtml?lawCode=VEH&sectionNum=22500.&op_statues=2023&op_chapt… https://leginfo.legislature.ca.gov/faces/printCodeSectionWindow.xhtml?lawCode=VEH&sectionNum=22500.&op_statues=2023&op_chapter=652&op_… 2/2 Transportation. Parking shall not be permitted unless there are signs in place, as may be necessary, to indicate the provisions of local ordinances or the order of the Department of Transportation. (l) In front of or upon that portion of a curb that has been cut down, lowered, or constructed to provide wheelchair accessibility to the sidewalk.
(m) In a portion of a highway that has been designated for the exclusive use of public transit buses. (n) (1) (A) Within 20 feet of the vehicle approach side of any marked or unmarked crosswalk or within 15 feet of any crosswalk where a curb extension is present.
(B) Notwithstanding subparagraph (A), a local authority may establish a different distance if both of the following requirements are met:
(i) A local authority establishes the different distance by ordinance that includes a finding that the different distance is justified by established traffic safety standards.
(ii) A local authority has marked the different distance at the intersection using paint or a sign. (2) Notwithstanding paragraph (1), a local authority may permit commercial vehicle loading or unloading within 20 feet of the vehicle approach side of any marked or unmarked crosswalk or within 15 feet of any crosswalk where a curb extension is present if both of the following requirements are met:
(A) A local authority authorizes the commercial vehicle loading and unloading by ordinance and identifies the crosswalk or crosswalks in the ordinance.
(B) A local authority has marked the commercial loading and unloading areas with paint or signage. (3) Notwithstanding paragraph (1), a local authority may permit parking for bicycles or motorized scooters within 20 feet of a crosswalk.
(4) Prior to January 1, 2025, jurisdictions may only issue a warning, and shall not issue a citation, for a violation unless the violation occurs in an area marked using paint or a sign. (Amended by Stats. 2023, Ch. 652, Sec. 1. (AB 413) Effective January 1, 2024.) 94 Item 22.

CITY COUNCIL AGENDA REPORT
DATE: April 15, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Melissa Eads, City Administrator
SUBJECT: Approval for the Dewberry Engineers Inc. team (Dewberry) to develop a Capital Improvement Plan (CIP) for the City of Sonora to help identify the City’s needs, prioritize projects, determine capital costs, and position for grant funding.

RECOMMENDATION
Consider approval of the development of a CIP for the City of Sonora to help identify the City’s needs, prioritize projects, determine capital costs, and position for grant funding.

DISCUSSION
The City of Sonora has not had a CIP for several years and as a result has been reactionary to addressing its capital improvement needs. A CIP will enable the City to shift the current reactionary approach to a more proactive approach by assembling the City’s needs into one plan, establishing costs associated with the needs, determining the urgency of each need, and prioritizing the required capital improvement projects.

The CIP will also allow the City to track capital improvement projects being done within the City of Sonora’s limits by other governmental agencies, including the Tuolumne County Transportation Commission (TCTC) and Caltrans, and coordinate and leverage the City’s projects with those projects.

Dewberry has developed a skeleton CIP and has started populating the plan with information from various City of Sonora departments to develop a preliminary list of the City’s needs. To date the following capital improvement projects have been identified:
a) Linoberg Road Retaining Wall (Between Bradford Street and Pine Street) b) Snell Street Drainage and Road Improvements (Between Bonanza Road and City / County Line) c) Sonora Main Drain (From Gold Street to Stockton Street) d) Vision Sonora / Blue Zone Pedestrian Improvement Projects a. Linoberg Street (Between Washington Street and Stewart Street) b. Linoberg West (Between Green Street and Washington Street) c. Theall Street (Between Washington Street and Stewart Street) d. Washington Street Pedestrian Improvements (Between Theall Street and Linoberg Street) e. Stewart Street Pedestrian Improvements (Between Theall Street and Linoberg Street) e) Road Reconstruction Projects
a. Stewart Street (Between Restano Way to Elkin Street) b. Hospital Road (Between Sierra Railroad and Mono Way) f) N Stewart Street Retaining Wall (Between Elkin Street and Wall Street) 95 Item 23.

The CIP will identify potential grant programs and agencies that could potentially provide funding for the identified capital improvement projects including:
a) Active Transportation Program (ATP)
b) State Transportation Improvement Program (STIP)
c) Planning, Programming, and Monitoring (PPM)
d) Rural Planning Assistance (RPA)
e) Regional Surface Transportation Program (RSTP)
f) Congestion Mitigation and Air Quality (CMAQ)
g) Federal Transit Administration (FTA)
h) Federal Highway Administration (FHWA)
i) Federal Emergency Management Administration (FEMA)
j) Integrate Regional Water Management Authority (IRWMA) The CIP will also list the three current projects within the City of Sonora being performed by other agencies in which the City has been directly or indirectly involved:
a) Gold Rush Trail Phase 1 – TCTC (Sonora lead agency) – PA&ED Phase b) Greenly Road Extension – TCTC (Tuolumne County lead agency) – PID Phase c) SR 49 Pedestrian Improvements – Caltrans SHOPP (Sonora will be part of the project development committee) – Project Planning
Having projects identified in the City’s CIP will better position them to receive grant funding by making them more competitive since the need for the project will be documented.

Continuing to develop the CIP this year will allow the City to fully document its needs for the next 5 years and ready the identified projects for implementation and/or competition for grant funding. The CIP would be updated every 5 years to address new City needs as they arise.

FISCAL IMPACT
The Capital Improvement Budget is not a separate budget, and the process runs concurrently with the passage of the Annual Operating Budget. CIP projects will be identified and budgeted resources will be allocated when the Fiscal Year 24/25 Budget is presented to the City Council. 96 Item 23.

CITY COUNCIL AGENDA REPORT
DATE: April 15, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Melissa Eads, City Administrator
SUBJECT: Approval of Task Order No. 2 in the amount of $204,440 to prepare the construction documents (Plans, Specifications, and Engineer’s Estimate) for the construction of a new storm drain system and pipeline and the reconstruction of the roadway on Snell Street from the intersection of Bonanza Road to the City of Sonora / Tuolumne County line.

RECOMMENDATION
Consider approval of Dewberry’s scope and fee to design the initial project and prepare the construction documents for the initial project to construct the much-needed road repairs to Snell Street and install a new storm drain system and pipeline which will eliminate the safety issues related to the currently occurring sheet flowing of storm drain water onto the road and creating dangerous ice conditions on the road in the winter.

DISCUSSION
The existing storm drain system for Snell Street consists of an open roadside ditch between Spring Hill Road and the City of Sonora / Tuolumne County line which drains into a culvert pile that crosses under Spring Hill Road and into a storm drain box that allows the storm water to bubble up onto Snell Street and sheet flow down the road and into and existing drainage system on Bonanza Road. The sheet flowing of the water on Snell Street has over the years saturated the roadway structural section causing the road to disintegrate. In addition, the sheet flowing water freezes in the winter creating dangerous icy conditions on the road.

The City of Sonora has obtained Senate Bill 1 (SB1) funds to advance the construction of the needed road repairs and the new storm drain system and pipeline. Due to the location of this project, additional project features are desired including the construction of a continuous sidewalk on Snell Street from Spring Hill Road to Bonanza Road and the undergrounding of the existing PG&E power lines. The sidewalk would provide safe pedestrian access from the neighborhoods off of Spring Hill Road to Sonora High School and would provide a connection point to the future Gold Rush Trail that is currently under design. The undergrounding of the PG&E lines would reduce the fire hazard within this portion of the City.

Dewberry’s initial effort on the design will set the footprint for the ultimate project which will include the road repairs, new storm drain system, new sidewalk, and the undergrounding of the PG&E lines. Due to the unknows related to input from the community regarding the new sidewalk and funding availability, while community outreach is being performed and funding sources researched, Dewberry will advance the design for the road repairs and new storm drain system and prepare the construction documents for this work. The design will be developed to facilitate the construction of the sidewalk and allow the undergrounding of the PG&E lines in the future. If during the design process, community input is positive and a cooperative agreement can be secured from PG&E to underground their lines, through an amendment, Dewberry will incorporate these features into the design and construction documents. 97 Item 24.

FISCAL IMPACT
The City of Sonora has $513,735 in RMRA (SB1) funds and $254,795 is unspent gas tax funds available to apply towards this project. The cost for the design and construction document development for the initial project is $204,440. The anticipated construction for the initial project is $1,132,025. The result is $567,935 shortfall in funding.
98 Item 24.

SCOPE FOR SNELL ST ROADWAY IMPROVEMENTS

CITY OF SONORA
1 PROPOSED SCOPE OF WORK
Dewberry has developed the following detailed scope of service to ready the Snell Street Roadway Improvement Project for construction. We have indicated within our scope the firm (Dewberry or subconsultant) that will be taking the lead the effort on the work described in each task. Our proposed schedule is provided at the end of our scope.

Task 1 – Project Implementation (Dewberry)

1.1 Project Management
Dewberry will manage project tasks including work needed to:
• Lead, direct, coordinate, and monitor Dewberry’s team • Prepare for, attend, and document a project kick-off meeting, field review meetings, monthly team meetings, utility coordination meetings, and other meetings as required. Dewberry will provide City of Sonora with meeting notes for each meeting.
• Prepare, coordinate, and maintain (update) a critical path method schedule using MS Project including identifying major delivery milestones and tasks (to be reviewed at all monthly meetings). Dewberry will maintain an updated schedule as needed.
• Prepare monthly progress reports (to be submitted with monthly invoices) including discussions of critical items or decisions, recommendations to address items, work accomplished during that month and anticipated work for the following month
• Miscellaneous coordination and support including assisting City of Sonora with meetings and coordination efforts with property owners
• Prepare monthly invoices including a summary of specific work completed including breakdown of hours by task to assist City of Sonora with budget tracking
It is anticipated that project development team (PDT) meetings will be held if/when needed between Dewberry, City of Sonora, and sub-consultants (if needed). This scope assumes a total of 6 meetings will be needed. Meetings will be held virtually, except for 2 meetings that will be held in person at the City’s office. Dewberry will prepare and distribute the meeting agenda, make sure all necessary participants are invited and have access to join the meeting (for virtual meetings), and arrange all meeting times, locations, etc. Dewberry will prepare and distribute meeting minutes to all participants within five working days after the meeting. The meeting minutes will include a list of “Action Items” explaining the action, when it is due, who is responsible, and the date it was completed.

1.2 Quality Control/Quality Assurance
Dewberry will prepare and utilize a quality control plan for the project to make certain the design calculations, exhibits, plans, reports, etc. are independently checked, corrected, and “back- checked” for accuracy, completeness, and constructability.

1.3 Existing Document Review
Dewberry will review available information regarding the existing site including data provided by the City of Sonora.

1.4 Property Owner Outreach
Dewberry will assist the City by leading the effort to inform and communicate the project improvements and temporary impacts during construction with the adjacent property owners along Snell Street. Prior to construction, a flyer will be prepared describing the purpose of the project, project improvements, and what to expect during construction. Dewberry will be available to respond to property owner questions and concerns.

TASK 1 DELIVERABLES:
• Meeting Minutes
• Progress Reports
• Schedule Updates
• Monthly Invoices
• Miscellaneous Project Correspondence
• Property Owner Flyer
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2 Task 2 – Surveys and Mapping (UNICO)
As a subconsultant to Dewberry, UNICO will provide the full scope survey and mapping services needed for this project. UNICO will perform horizontal and vertical control surveys derived from City approved California State Plane horizontal coordinates and NAVD88 vertical benchmarks. UNICO will coordinate with the City to attain the necessary permitting, access, and traffic control.

UNICO will perform the following tasks:

2.1 Topographic Surveying and Mapping
UNICO will research and review existing City information and utilize as necessary. UNICO will perform design level (non-aerial) topographic surveying and base mapping along an approximately 1600 linear foot long portion of Snell Street from Bonanza Road to Spring Hill Road, including the full intersections. UNICO will locate road cross-sections at 50’ intervals or closer including all grade breaks, angle points and curve points. UNICO will locate curbs, gutters, sidewalks, dikes, edge of pavement, centerline of pavement, striping, shoulders, ditches, banks, fences, walls, trees, visible utilities, drainage, culverts, inlets, manholes, valves, poles, signs and driveways along the project alignment and intersecting roadways. The survey width will cover the limits of the existing right of way and out to a point approximately 15 feet beyond the right of way where accessible. UNICO will dip all sewer and storm drain structures for invert, pipe size and flow direction, including all upstream and downstream structures.

UNICO will map all topography into an AutoCAD base file. Mapping will include full planimetric, 1’ contours and 3D surface file.

UNICO will set durable control points to be preserved for utilization of surveys and for future construction control.

TASK 2.1 DELIVERABLES:
• AutoCAD Base File
• AutoCAD Point Files
• Project Control Table

2.2 Right of Way Surveys
UNICO will perform right of way surveying and mapping along the project limits. This will involve research of maps and deeds, field surveys to locate right of way and boundary markers and mapping resolution. UNICO has identified approximately 20 properties that are adjacent to the right of way along the project alignment. UNICO will map the record right of way and adjacent parcels along the project limits from readily available public records. Where mapping is incomplete or lacking right of way clarity, UNICO will request the City to provide current title reports to fully understand property constraints, easements, dedications, or encumbrances. All monuments that are found within the project footprint will be mapped into the base file for future monument preservation/perpetuation activities.

TASK 2.2 DELIVERABLES:
• AutoCAD Right of Way Base File
• AutoCAD Point Files
Task 3 – Preliminary Engineering (35% PS&E)
This task includes work required to develop roadway and drainage improvements to define the project limits, improvements, and preliminary construction costs as further described:

3.1 Preliminary Utility Coordination (Dewberry)
Dewberry will prepare the Utility Information Request and Claim letters (“A” letters) on City of Sonora letterhead for the known utilities that operate in the vicinity of the project. Dewberry will map the existing utilities based on as-built plans, utility maps, field observation, and topographic surveys of above-ground utilities. Dewberry will continue to coordinate with utility agencies through final design as described in Task 6.2.

TASK 3.1 DELIVERABLES:
• Utility Information and Request Claim Letters (“A” Letters)

3.2 Preliminary Design

3.2.1 Preliminary 35% Road Design
Dewberry will develop the 35% roadway design. The 35% road design is intended to show the proposed roadway scope for the project. The 35% roadway design submittal will include plans prepared in conformance with AASHTO design standards. Project improvements
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3 The proposed structural sections will be developed based on pavement design methods from Caltrans Highway Design Manual and input from the project Geotechnical Engineer. The proposed pavement sections will be based on a 20-year ADT, a truck percentage within the ADT based on available information and agreed to by the project team, and native material R-values based on gathered geotechnical information.

3.2.2 Preliminary 35% Plans and Cost Estimate
As part of the preliminary design effort, Dewberry will prepare a set of 35% plans and associated preliminary construction cost estimate of the proposed road improvements. The preliminary plans will consist of:
• Title Sheet
• Preliminary Typical Sections
• Preliminary Roadway Plan and Profile Sheet
• Preliminary Utility Plans
These preliminary plans will provide enough data to convey the complete scope of the project. All plans will be prepared in accordance with the AASHTO design standards.

Concurrent with the development of the 35% plans, Dewberry will prepare a preliminary construction cost estimate. Costs will be estimated based on approximate quantities of roadway materials and items. Dewberry will prepare the final PS&E based on the submitted, reviewed, and approved 35% Preliminary Plans and Estimate.

TASK 3.2 DELIVERABLES:
• 35% Preliminary Plans
• Preliminary Construction Cost Estimate
Task 4 – Geotechnical Field Exploration and Engineering (Crawford) As a subconsultant to Dewberry, Crawford & Associates, Inc (Crawford) will perform a geotechnical investigation. The following is a task breakdown of the proposed work:

4.1 Preliminary Review, Coordination, and Permits
Crawford will perform the following tasks:
• Meet with the design team to review project goals and schedule. • Obtain an encroachment permit.
• Mark locations for USA; and
• Coordinate our fieldwork with traffic control.

4.2 Subsurface Exploration
To measure the existing structural pavement sections, Crawford will perform up to 6 pavement cores at various locations along Snell Street. An Engineer/Geologist will direct the coring and sampling. At each core location, Crawford will use a diamond tipped core bit 4 to 6 inches in diameter to core through the existing pavement. Crawford will use hand auger equipment to auger through the aggregate base, measure the aggregate base section thickness, and collect disturbed native bulk samples below ground surface. The HMA pavement section will be measured; and the core photographed, identified, and collected.

The coring locations will be backfilled with dyed black quick setting concrete. Hot mix asphalt patching is not included in our scope of services. We expect our coring locations will require road work ahead signs, lane shifts, and lane closures with flaggers.

4.3 Laboratory Testing
Crawford will perform R-value testing on representative subgrade soil samples.

4.4 Pavement Design Memorandum
Crawford will prepare a Pavement Design Memorandum containing; scope of services; existing pavement conditions; laboratory test results; conclusions and recommendations including existing material assessment, pavement recommendations for 101
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4 traditional remove and replace, and recommendations for strategies to recycle the existing pavement; risk management and limitations.

TASK 4 DELIVERABLES:
• Pavement Design Memo
Task 5 – CEQA CE (Dewberry)

5.1 CEQA CE
Dewberry will perform record searches for biological resources, cultural resources (Central California Information Center and Native American Heritage Commission), and hazardous materials (Geotracker) and conduct a desktop survey of the project area. Dewberry will then prepare a CEQA Categorical Exemption (CE) Memorandum for the City’s administrative record. The CE Memorandum will include the project description, project objectives, a summary of the above listed record searches, and will provide documentation and justification for a CEQA CE, confirming that the project does not include exceptions to approving a CE as described in CEQA Guidelines Section 15300.2.

Dewberry will prepare the Notice of Exemption (NOE) and the Office of Planning and Research (OPR) Summary Form, provided on the OPR State Clearinghouse website. Dewberry will provide the CE Memorandum, NOE, and Summary Form to the City for review and approval. Once finalized, Dewberry will submit the final documents to the City to upload to the State Clearinghouse website. The City will file the NOE at the City Clerk’s Office and pay the filing fee ($50).

TASK 5 DELIVERABLES:
• CEQA Memorandum
Task 6 – Final Design (Plans, Specifications, Estimates) (Dewberry)

6.1 Final Design (65% PS&E)
Upon approval of 35% PS&E by the City, Dewberry will prepare and submit the draft plans, specifications, and estimate to City of Sonora.

6.1.1 Approach Roadway Design
Dewberry will prepare the approach roadway design in general conformance with City of Sonora Standards, AASHTO “A Policy on Geometric Design of Highways and Streets,” Caltrans Highway Design Manual, and the latest version of the Caltrans Standard Specifications and Standard Plans. Final grading and drainage details will be developed as well as new/existing roadway conformance details, as required.

6.1.2 Engineer’s Estimate of Probable Construction Cost The Dewberry team will provide cost estimates at the 65% PS&E design submittal. Dewberry will prepare detailed quantities in accordance with the latest version of the Caltrans Standard Specifications and payment items. The engineer’s estimate of probable construction cost (“Marginal Estimate”) for the project will be prepared using the most recent and relevant Caltrans Cost Data, Dewberry’s cost data.

6.1.3 Contract Specification / Special Provisions
The Dewberry team will prepare the contract Special Provisions for the project based in General on the latest version of the Caltrans Standard Special Provisions and Caltrans Standard Specifications.

TASK 6.1 DELIVERABLES (ELECTRONIC SUBMITTAL ONLY):
• Half-size set of 65 percent plans (11x17)
• Annotated Special Provisions
• Copy of Cost Estimate
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5 6.2 Utility Coordination
Dewberry will perform the necessary utility coordination to eliminate or avoid conflicts with the existing utilities, proposed storm drain pipeline, and road pavement improvements. Dewberry’s utility coordination approach will prioritize utility conflict avoidance. If a conflict can’t be avoided, the scope below will be used to coordinate the required relocation work.

6.2.1 Utility Conflict Exhibits
Using the existing facility maps that were assembled and incorporated into the base mapping and using the 65% plan package, Dewberry will prepare conflict exhibits for City of Sonora to review. The conflict exhibits will include at a minimum the proposed project improvement. horizontal alignment, and existing right of way limits.

6.2.2 Utility Field Meetings
Once Dewberry has received responses from the Utility Information Request Letters, Dewberry will schedule field review meetings with the necessary utilities to go over the project, the project limits and relocation options. Dewberry assumes one (1) field meeting will be required to meet with all the utilities and determine the necessary relocations.

6.2.3 Utility Conflict / Request Conflict Resolution Plan Letters Dewberry will prepare the Utility Conflict/Request Conflict Resolution Plan letters (“B” letters) on City of Sonora letterhead, to be delivered by Dewberry on behalf of the City to all utility owners with utility conflicts within the project vicinity. The “B” letters will request each utility to initiate their relocation design and prepare their relocation plans. Each utility company will be requested to provide copies of their relocation plans to alleviate the conflicts and a cost estimate of the relocation. Dewberry will coordinate with each utility company during their relocation design, plan preparation, and cost estimating effort.

6.2.4 Notice to Owner Packages
Once relocation plans are reviewed and approved by Dewberry, Dewberry will send a copy of the Final Plans along with the approved Notice to Owner to each utility directing them to initiate relocation construction.

TASK 6.2 DELIVERABLES:
• Utility Conflicts Exhibits
• Utility Information Request Letters
• Utility Conflict/Request Conflict Resolution Plan Letters • Notice to Owner Packages

6.3 90% PS&E
Following the reviews by City of Sonora, the Dewberry team will make agreed-upon revisions to the 65% PS&E. Dewberry will prepare and submit the draft plans, specifications, and estimate to City of Sonora.

6.3.1 Response to Comments
Dewberry will provide written responses to the City of Sonora comments on the 65% PS&E.

6.3.2 Update Roadway PS&E
Dewberry will update the PS&E based on the agreement and resolution of comments for final submittal to the City. This submittal will represent a draft of the final contract documents that will be issued for bid and construction.

TASK 6.3 DELIVERABLES (ELECTRONIC SUBMITTAL ONLY):
• Half-size set of plans (11 x 17)
• Annotated Special Provisions
• Cost Estimate

6.4 100% Design
Following the reviews by the City of Sonora, the Dewberry team will make agreed-upon revisions to the 90% PS&E. The specifications, plans, and other bid documents will be submitted to the City of Sonora for final approval. 103
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6 TASK 6.4 DELIVERABLES (ELECTRONIC SUBMITTAL ONLY):
• Updated comment/response matrix
• One half-size set of Plans (11 x 17)
• Completed set of Special Provisions
• Cost Estimate
• All updated Design Calculations

6.5 Deliver Final PS&E
After receipt of final approval of the 100% PS&E from City of Sonora, a set of stamped and signed plans and an engineer’s estimate will be submitted to City of Sonora for its use in soliciting construction bids. Dewberry will provide the quantity calculations, roadway design sections, and RE Pending files to City of Sonora for use in administering the construction contract.

TASK 6.5 DELIVERABLES (ELECTRONIC SUBMITTAL ONLY):
• Final Plans in AutoCAD 2023 format. CAD files to be prepared using City of Sonora CAD standards • Bidding Documents in MS Word format
• Engineers Estimate in MS Excel format
Task 7 – Assistance During Bidding
Dewberry will assist the City during the bidding process. The work may include answering questions, providing consultation and interpretation of the construction documents, and assisting City of Sonora in the preparation of addenda to the PS&E, if needed, during the advertisement period. Dewberry will also attend the pre-bid meeting and bid opening. Dewberry will also assist City of Sonora with the analysis of bids if requested.

Task 8 – Construction Support Services
Dewberry will provide construction support services for this project as described below:

8.1 Engineering Support Services
Dewberry will provide the following engineering support services during the construction period:
• Attend the pre-construction meeting
• Attend periodic construction progress meetings
• Provide ongoing consultation to City of Sonora during construction. • Review and respond to request for information regarding the project PS&E. • Review, comment, and approve design related contractor submittals and shop drawings.

Dewberry will also be available to provide periodic on-site inspections if requested by City of Sonora. 104
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ID Task Name Duration Start Finish Predecessors Successors 1 Notice to Proceed 0 days Tue 4/16/24 Tue 4/16/24 5,3,4FS+5 days 2 Project Management 300 days Tue 4/16/24 Mon 6/9/25
3 Project Management 60 wks Tue 4/16/24 Mon 6/9/25 1
4 Kick Off Meeting 0 days Mon 4/22/24 Mon 4/22/24 1FS+5 days 7,8,12,28,15,19 5 PDT Meetings 60 wks Tue 4/16/24 Mon 6/9/25 1
6 Surveying/Mapping 31 days Tue 4/23/24 Tue 6/4/24
7 Research Background Information 3 days Tue 4/23/24 Thu 4/25/24 4 8 Site Investigation 1 day Tue 4/23/24 Tue 4/23/24 4 9
9 Topographic Survey and Mapping 25 days Wed 4/24/24 Tue 5/28/24 8 31,10FF 10 Map Existing R/W 15 days Wed 5/8/24 Tue 5/28/24 9FF 13 11 Existing Utility Mapping 31 days Tue 4/23/24 Tue 6/4/24 12 Utility Verification Letter 1 wk Tue 4/23/24 Mon 4/29/24 4 13 13 Map Existing Utilities 1 wk Wed 5/29/24 Tue 6/4/24 12,10 14 Field Investigation/Geotechnical Research 33 days Tue 4/23/24 Thu 6/6/24 15 Research Background Information 3 days Tue 4/23/24 Thu 4/25/24 4 16 16 Geotechnical Field Investigation 20 days Fri 4/26/24 Thu 5/23/24 15 17 17 Pavement Design Memo 10 days Fri 5/24/24 Thu 6/6/24 16 31FF 18 Environmental Analysis 100 days Tue 4/23/24 Mon 9/9/24 19 Project Description 10 days Tue 4/23/24 Mon 5/6/24 4 20,21 20 Record Searches (biology, cultural, hazards) 8 wks Tue 5/7/24 Mon 7/1/24 19 21 21 Draft CEQA CE 15 days Tue 7/2/24 Mon 7/22/24 19,20 22 22 City Review CEQA CE 20 days Tue 7/23/24 Mon 8/19/24 21 23 23 Revise CEQA CE 5 days Tue 8/20/24 Mon 8/26/24 22 24
24 City Review and Approve CEQA CE 5 days Tue 8/27/24 Mon 9/2/24 23 25 25 City Files CE with County Clerk and SCH 5 days Tue 9/3/24 Mon 9/9/24 24 26 Preliminary Engineering 66 days Tue 4/23/24 Tue 7/23/24 27 30% Plans and Estimate 66 days Tue 4/23/24 Tue 7/23/24 28 Roadway Design 2 wks Tue 4/23/24 Mon 5/6/24 429
29 Drainage Design 1 wk Tue 5/7/24 Mon 5/13/24 28 30,31 30 30% Cross-Sections 1 wk Tue 5/14/24 Mon 5/20/24 29 31 31 Prepare 30% Plans 20 days Wed 5/29/24 Tue 6/25/24 9,30,29,17FF 32FF,33SS 32 Prepare 30% Estimate 5 days Wed 6/19/24 Tue 6/25/24 31FF 33SS 33 QA/QC 30% and Make Revisions 5 days Wed 6/19/24 Tue 6/25/24 31SS,32SS 34 34 Submit 30% PS&E 0 days Tue 6/25/24 Tue 6/25/24 33 35 35 City Review 30% Plans and Estimate 20 days Wed 6/26/24 Tue 7/23/24 34 37 36 Final Design 84 days Wed 7/24/24 Mon 11/18/24
37 30% Constructability Review Meeting 1 day Wed 7/24/24 Wed 7/24/24 35 38 38 Revision Roadway Design 2 wks Thu 7/25/24 Wed 8/7/24 37 40 39 60% Plans, Specifications, and Estimate 37 days Thu 8/8/24 Fri 9/27/24 40 Draft Response to Comments 2 days Thu 8/8/24 Fri 8/9/24 38 41 41 60% Plans 20 days Mon 8/12/24 Fri 9/6/24 40 42FF,43FF,45FF,44FF 42 60% Specifications 1 wk Mon 9/2/24 Fri 9/6/24 41FF 45FF 43 60% Estimate 1 wk Mon 9/2/24 Fri 9/6/24 41FF
44 60% Update Cross-Sections 2 wks Mon 8/26/24 Fri 9/6/24 41FF 45FF 45 QA/QC 60% Plans and Incorporate Revisions 5 days Mon 9/2/24 Fri 9/6/24 41FF,42FF,44FF 46 46 Submit 60% PS&E 0 wks Fri 9/6/24 Fri 9/6/24 45 47
47 City Review 60% Plans, Specs, and Estimate 3 wks Mon 9/9/24 Fri 9/27/24 46 49 48 90% Plans, Specifications, and Estimate 31 days Mon 9/30/24 Mon 11/11/24 49 60% Constructability Review Meeting 1 day Mon 9/30/24 Mon 9/30/24 47 50,51 50 Draft Response to Comments 2 days Tue 10/1/24 Wed 10/2/24 49 51 90% Plans 15 days Tue 10/1/24 Mon 10/21/24 49 55FF,52FF,53FF,54FF 52 90% Specifications 1 wk Tue 10/15/24 Mon 10/21/24 51FF 53 90% Estimate 1 wk Tue 10/15/24 Mon 10/21/24 51FF
54 90% Cross-Sections 1 wk Tue 10/15/24 Mon 10/21/24 51FF 55 QA/QC 90% Plans and Incorporate Revisions 1 wk Tue 10/15/24 Mon 10/21/24 51FF 56 56 Submit 90% PS&E 0 wks Mon 10/21/24 Mon 10/21/24 55 57 57 City Review 90% PS&E 3 wks Tue 10/22/24 Mon 11/11/24 56 59,60,61 58 100% Plans, Specifications, and Estimate (Final) 5 days Tue 11/12/24 Mon 11/18/24 59 90% Constructability Review Meeting 1 day Tue 11/12/24 Tue 11/12/24 57 60 Draft Response to Comments 1 day Tue 11/12/24 Tue 11/12/24 57 61 100% Plans 5 days Tue 11/12/24 Mon 11/18/24 57 62FF,63FF,64FF 62 100% Specifications 2 days Fri 11/15/24 Mon 11/18/24 61FF 64FF 63 100% Estimate 2 days Fri 11/15/24 Mon 11/18/24 61FF 64FF 64 QA/QC 100% Plans and Incorporate Revisions 2 days Fri 11/15/24 Mon 11/18/24 61FF,62FF,63FF 65 65 Submit 100% PS&E (Final) 0 wks Mon 11/18/24 Mon 11/18/24 64 68,67,70 66 Right of Way 20 days Tue 11/19/24 Mon 12/16/24
67 Prepare and Submit R/W Certification to Caltrans 5 days Tue 11/19/24 Mon 11/25/24 65 68 68 Caltrans Review and Approves R/W Certification 15 days Tue 11/26/24 Mon 12/16/24 67,65 70 69 Construction Support 146 days Tue 12/17/24 Tue 7/8/25 70 City Council Approval to Advertise 10 days Tue 12/17/24 Mon 12/30/24 65,68 71 71 Advertising Period 30 days Tue 12/31/24 Mon 2/10/25 70 72SF+10 days,73 72 Pre-Bid Meeting 1 day Mon 1/13/25 Mon 1/13/25 71SF+10 days 73 Bid Opening 1 day Tue 2/11/25 Tue 2/11/25 71 74
74 Award Construction Contract 30 days Wed 2/12/25 Tue 3/25/25 73 75 75 Begin Construction 0 days Tue 3/25/25 Tue 3/25/25 74 76 76 Construction Support 60 days Wed 3/26/25 Tue 6/17/25 75 77 77 Prepare Record Drawings 15 days Wed 6/18/25 Tue 7/8/25 76 4/16
4/16 6/9
4/22
4/16 6/9
4/23 4/25
4/23 4/23
4/24 5/28
5/8 5/28
4/23 4/29
5/29 6/4
4/23 4/25
4/26 5/23
5/24 6/6
4/23 5/6
5/7 7/1
7/2 7/22
7/23 8/19
8/20 8/26
8/27 9/2
9/3 9/9
4/23 5/6
5/7 5/13
5/14 5/20
5/29 6/25
6/19 6/25
6/19 6/25
6/25
6/26 7/23
7/24 7/24
7/25 8/7
8/8 8/9
8/12 9/6
9/2 9/6
9/2 9/6
8/26 9/6
9/2 9/6
9/6
9/9 9/27
9/30 9/30
10/1 10/2
10/1 10/21
10/15 10/21
10/15 10/21
10/15 10/21
10/15 10/21
10/21
10/22 11/11
11/12 11/12
11/12 11/12
11/12 11/18
11/15 11/18
11/15 11/18
11/15 11/18
11/18
11/19 11/25
11/26 12/16
12/17 12/30
12/31 2/10
1/13 1/13
2/11 2/11
2/12 3/25
3/25
3/26 6/17
6/18 7/8
Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug 2024 2025
Task
Critical Task
Milestone
Summary
Rolled Up Task
Rolled Up Critical Task
Rolled Up Milestone
Rolled Up Progress
Split
External Tasks
Project Summary
Group By Summary
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
Progress
Deadline

CITY OF SONORA

SNELL ROAD RECONSTRUCTION PROJECT
Fri 3/29/24 112
Item 24.

CITY COUNCIL AGENDA REPORT
DATE: April 15, 2024
TO: City Council Members
FROM: Chris Gorsky, Administrative Services Director
SUBJECT: Administrative Services Department Report for February 2024

RECOMMENDATION
Receive the Administrative Services Department Report for February 2024 (FY23/24).

DISCUSSION
Monthly Report to the City Council
February '24
Highlights of General Fund Revenues:

Current Period YTD FY23/24 Budget % of Budget
Property Tax $ 150,554 $ 588,717 $ 980,600 60.0%
Sales Tax $ 267,962 $ 2,342,033 $3,355,600 69.8%
Measure Y $ 312,685 $ 3,267,058 $4,100,000 79.7%
Transient Occupancy Tax $ 19,686 $ 382,442 $ 625,000 61.2% Cannibis Public Benefit Fees $ 53,010 $ 478,440 $ 710,000 67.4% Building Permits $ 6,760 $ 65,189 $ 100,000 65.2%
Business Licenses $ 2,146 $ 128,768 $ 126,900 101.5%
Highlights of General Fund Expenditures:

Current Period YTD FY23/24 Budget % of Budget
Salaries and Benefits $ 487,693 $ 4,400,918 $7,537,600 58.4% Operating Expenditures $ 174,379 $ 1,750,422 $3,649,125 48.0% Transfers $ - $ 163,944 $ 334,000 49.1%

A/P YTD H/R YTD
Total Number of Checks/DD Processed: 170 1,293 90 891
Business License Activity:

Current Month
Zone A
Current Month
Zone B
YTD
Zone A
YTD
Zone B
Licenses Issued 4 9 17 103
The Administrative Services Department provides a wide range of comprehensive support services which include: accounting, finance administration and reporting, budgeting, audit, compliance, treasury management, payroll, human resources, recruitments, accounts receivable, local tax collection, accounts payable, procurements, business license management, risk management, information technology for the City.
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Item 25.

City of Sonora
Community Development Department
94 N. Washington Street
Sonora, CA 95370
(209) 532-3508
(209) 532-3511 fax
www.sonoraca.com
Date: April 15, 2024
To: Honorable Mayor & Council Members
From: Tyler Summersett, Community Development Director
Subject: Staff Report for March-April 2024
The following activities were undertaken by the Community Development Department:

DAILY ACTIVITIES
 Answer Phones
 Staff Office hours
 Issue Permits
 Conduct Inspections

SPECIAL EVENT PERMITS
Staff processed Special Event Permits for the following Community Events:

1. Don’t Trash Tuolumne (Community Clean Up Event)

2. 2
nd Saturday Concert Series

3. Woods Creek Park

FARMERS MARKET
 Get Market Manager contracts in place
 Submit Application for Sonora Farmers Market to accept EBT payments  Secure parking lot (Land + Structure) for market activities and issue certificate of insurance  Secure Sugg House Patio and issue certificate of insurance (in process)  Assist Market Manager in coordinating 2024 Market Season activities DEVELOPMENT SUPPORT (intentionally vague as project(s) not formally submitted/privacy rights exist) Meet with (potential) project applicants to outline City Development Processes  Apartment complex concept
 Commercial building demo and re-build
 Subdivision entitlement/escrow
 New Addition to existing shopping center

CODE ENFORCEMENT
 Open cases for the following:
o Delinquent Permits
o Health and Safety—Residential
114
Item 26.
o Health and Safety—Business
o Ordinance infractions

COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) MANAGEMENT
 Fire Engine acquisition (2), Type 3 and Type 6 (received)  Apparatus (equipment) for both Engines
 Reporting to State (quarterly)

CALOES PROJECT
 Construct new storage building (to replace 3 smaller structures lost in the Washington Fire) at Public Works yard. Plans currently being prepared by Dewberry for staff review. City staff conducted on site meeting with engineers to work through project details. Bid documents to be prepared immediately following approved design. Project needs to be delivered by September 2024

PER CAPITA (STATE PARKS) GRANT
 Pickleball/Basketball court—City Engineering/CDD team conducted on site meeting to spec out revised project. Amended design documents expected in the short term. Bid documents to follow approved designs. Fall project delivery expected.

STOCKTON-WASHINGTON CORRIDOR PROJECT
 Project close out activities include:
o Submission of paperwork to move Construction dollars to Construction Engineering to cover ~$100k shortfall
o Acceptance of final project, discussions: Project tour with Contractor, Caltrans, CDD and Construction Engineers

ORDINANCE UPDATE(S)
 Begin work on revisions to Short Term Rental ordinance  Prepare for work on new City Encroachment policy (outdoor dining, commercial activities on Sidewalks, etc)

PLANNING COMMISSION
 May 13th: Canning Project (Commercial/Residential) returns with revisions  Prepare for new Planning Commissioner terms

HOUSING ELEMENT
 Final Draft submitted to Housing and Community Development (HCD, State). Will return to City Council for final approval and Adoption (May/June).

CALAVERAS STREET PARKING
 CDD staff has been working with Engineering team to design 3 different parking alternatives for consideration at Parking and Traffic Committee meeting (April 16) 115
Item 26.

CITY COUNCIL AGENDA REPORT
DATE: April 15, 2024
TO: City Council Members
FROM: Aimee New, Fire Chief
SUBJECT: Fire Department Monthly Report – March 2024

RECOMMENDATION
Receive the Fire Department Monthly Report – March 2024

DISCUSSION
Receive the Fire Department Monthly Report – March 2024

1. City of Sonora Fire Department responded to 197 calls for service in March 2024.

2. Sonora City Units responded to emergency calls as follows:
111 - Building fire 2
118 - Trash or rubbish fire, contained 1
121 - Fire in mobile home used as fixed residence 1
131 - Passenger vehicle fire 1
251 - Excessive heat, scorch burns with no ignition 1
320 - Emergency medical service, other 1
321 - EMS call, excluding vehicle accident with injury 114 322 - Motor vehicle accident with injuries 3
323 - Motor vehicle/pedestrian accident (MV Ped) 1
353 - Removal of victim(s) from stalled elevator 5
363 - Swift water rescue 1
412 - Gas leak (natural gas or LPG) 1
444 - Power line down 3
511 - Lock-out 1
520 - Water problem, other 1
550 - Public service assistance, other 1
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553 - Public service 6
554 - Assist invalid 12
561 - Unauthorized burning 1
600 - Good intent call, other 3
611 - Dispatched & cancelled en route 23
622 - No incident found on arrival at dispatch address 1 651 - Smoke scare, odor of smoke 1
653 - Smoke from barbecue, tar kettle 1
714 - Central station, malicious false alarm 1
715 - Local alarm system, malicious false alarm 1
730 - System malfunction, other 6
735 - Alarm system sounded due to malfunction 1
745 - Alarm system activation, no fire - unintentional 2 Total 197

3. Monthly dollar loss in the City, resulting from fire: 0

4. The average response time during the month: 4:39

5. Automatic or mutual aid given: 52

FISCAL IMPACT
No fiscal impact to the General Fund.
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CITY COUNCIL AGENDA REPORT
MEETING DATE: April 15, 2024
TO: City Council Members
FROM: Turu VanderWiel, Chief of Police
SUBJECT: MONTHLY REPORT – SONORA POLICE DEPARTMENT

RECOMMENDATION
Receive the Sonora Police Department monthly report for March 2024.

DISCUSSION
The attached summarizes activities for March 2024.

March 2024 Feb 2024 Mar 2023
Total Incidents 970 868 1,216
Calls for Service 676 621 781
Officer Initiated 294 247 435
Total Arrests 44 34 46
Felony Arrests 11 7 8
Misd. Arrests 33 27 38
Total Reports 101 99 118
Parking Citations 4 3 20
Moving Citations 16 8 9
Domestic Violence 9 3 3
Larceny Inc./Inv. 28/16 22/7 9
Total Collisions 13 31 17
Collision Invest. 7 8 7
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March 2024 Feb 2024 Mar 2023
Homeless Activity 97/19 86/11 85
Animal Calls 18 12 19
Public Intox. / UID 12 4 12
DUI Arrests 2 2 4
Total Phone Calls /
911 Calls
7,626/5825 1,916/283 2,262/384
Average Per Day 246/194 66 73
Vehicle Releases 4 2 5
*Homeless Activity tracking requires additional manual inputs; the actual number of associated incidents will typically be higher than the reported number. The second number reflects case investigation reports.
*Between March 6 and 8, SPD Dispatch center was receiving phantom 911 and business line calls at intervals as frequent as 30 seconds apart. The issue was traced to an outside trunk connection and moisture in the phone lines.

FISCAL IMPACT
There is no fiscal impact on the General Fund.
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March 2024 - Crimes by Area
Area 1 Reports:

Violent Crimes:
1 – Felony Domestic Violence
1 – Felony Battery with Great Bodily Injury (including Assault with a Deadly Weapon and Conspiracy)
4 – Misdemeanor Domestic Violence (two including violations of restraining orders) 1 – Misdemeanor Violation of a Restraining Order
1 – Misdemeanor Battery on School Grounds
Burglaries / Other Larceny:
1 – Felony Identity Theft (with Passing of Fictious Checks and Grand Theft) 6 – Misdemeanor Business Burglaries (Shoplifting)
1 – Misdemeanor Petty Theft from a Business Location
2 – Tamper with Vehicle (with Theft of Personal Property) Area 2 Reports
Violent Crimes:
2 – Felony Domestic Violence (one with Kidnapping, False Imprisonment, and Damage a Wireless Communication Device)
2 – Misdemeanor Domestic Violence
1 – Battery on a Person at a Hospital
Burglaries / Other Larceny:
2 – Felony Robbery (one with Kidnapping and Conspiracy) 4 – Misdemeanor Business Burglary (Shoplifting)
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Area 2 Monthly Report
March 2024
Neighborhood Watch:

MYERS HILL:
 No updated activity.

NORTH STEWART:
 No updated activity.

HIGHLAND VIEW:
 No updated activity
Case(s) for discussion:
24-246- On 03/13/2024, Sonora PD officers responded to reports of a domestic disturbance on S. Barretta St. SPD conducted an investigation and determined the victim’s boyfriend battered her by slapping her in the face causing visible injury. The suspect was arrested for domestic battery and booked into the Tuolumne County Jail.
24-288- On 03/29/2024, Sonora PD officers were dispatched to a report of a possible sexual assault. The Officers contacted the victim at Adventist Health Sonora and, through investigation, determined the incident occurred in Sacramento. Officers took a courtesy report for sexual assault and human trafficking and forwarded it to the Sacramento Police Department.

Canine :
 The Sonora PD canine handler has been attending training at Top Dog K-9 and regularly working with his dog Ridge. His work with Ridge is showing that they are becoming a great team.
 Sonora PD will possibly be sending two members to Stanislaus County to attend the Stanislaus County Sheriff’s Agitator School.

Investigations:
 Sonora PD detective authored search warrants for a Robbery.

Fleet:
 Four of the five Ford Explorers at Lehr have been built and delivered to Sonora PD. They will be put into rotation in April.

Reserves/Volunteers:
 No updated activity
Respectfully Submitted,
Sgt. Dominic Bertalotto
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Area 1 Monthly Report
March 2024
Neighborhood Watch:

ELKS HILL:
 No updated activity
SONORA KNOWLES:
 No updated activity.

Case(s) for discussion:
24-278-On 03/24/2024, at approximately 4:30 pm, Sonora PD officers were dispatched to an assault. The victim of the assault stated he was asleep on a bench near the library when he was awoken by two suspect(s) kicking him in the head, back, and shoulders. The victim stated he was assaulted for several seconds before passing out. The victim regained consciousness and walked to the hospital, where he reported the incident to medical staff. A representative from AHS contacted Sonora PD and reported the incident. An investigation is being conducted, and the suspects are still outstanding.
24-267-On 03/20/2024, at approximately 0548 hours, Sonora PD officers were dispatched to a domestic battery. The victim stated she and her boyfriend were involved in a verbal argument.

The argument escalated and resulted in the victim being choked and battered by her boyfriend.

Sonora PD arrived on scene, but the suspect had fled. An investigation was conducted and a criminal complaint was sent to the Tuolumne County District Attorney’s Office for felony domestic battery.

Recruitments:
 2 Lateral Police Officer candidates have entered the Field Training Program (FTO).  1 Sergeant candidate has entered the Field Training Program (FTO).  SPD is recruiting for two vacant Police Officer Positions.

Training:
 Officer Bell attended the Crisis Negotiation Training course (CNT).

Range:
 Range qualification commenced on March 6th. All Sonora PD law enforcement staff qualified with their duty weapons.

Dispatch:
 2 Full-time Dispatch candidates and one Part-Time Dispatch candidate have entered the Communications Training Officer Program (CTO).

Respectfully Submitted,
Sgt. Eric Nygard
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Item 28.

CITY COUNCIL AGENDA REPORT
DATE: April 15, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Mike Lagomarsino, Public Works Supervisor
SUBJECT: Sonora Public Works Department Monthly Report for March 2024

RECOMMENDATION
Receive the Public Works Department Monthly Report for March 2024.

DISCUSSION
For the month of March 2024, the City of Sonora Public Works Department performed the following activities:

Streets
 Made repairs to handrails on Stewart St. and East Dodge St.  Made repairs to the gravel road to the city gun range on Southgate Dr.  Clearance pruned several sidewalks throughout the City.  Repaired numerous stop signs throughout the city.
 Loaded and hauled several truckloads of downed brush from Southgate Dr.  Loaded and disposed of two deceased deer from roadways.  Made repairs to a trip hazard in the sidewalk at 68 S. Washington.  Made repairs to Shandi-La Ln.
 Clearance pruned trees and vegetation on several Streets on the West side of town.  Loaded and hauled two pay piles from City residents.
 Replaced several photocells on streetlights around the city.  Weed trimmed several roadside locations on Mono Way and Sanguinetti Rd.  Cleared mud and debris from sidewalks on Stockton Rd and Snell St.  Spent several days pot-holing City Streets.
 Returned numerous shopping carts to businesses abandoned on City Streets.  Spent numerous days picking up leaf piles throughout the city streets.  Continued with weed spraying on City R.O.W.

Facilities
 Made repairs to the roof at the Public Works facility.  Made repairs to the front doors at City Hall.
 Repaired kitchen sink faucet and replaced a door handle at the Police Department.  Removed cabinets and lockers at the Police Department.  Added shelving in storage cabinets for the City Historian.  Installed several security signs in City Hall and Terzich parking structure.

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Parks/Landscapes/Parking Lots
 Tested and made repairs to the irrigation system at Woods Creek Rotary Park.  Removed three hazardous trees in the Dragoon Gulch parking lot on Alpine Dr.  Camera sewer lines for the restrooms at Farmers Market.  Repainted storage shed at Ballfield following graffiti tagging at Rotary Park.  Monthly inspection of playground equipment at Rotary Park.  Continued with weed spraying in City parks and landscapes.

Storm Drains
 Performed a drainage test by flooding Bradford Street.  Modified the storms at Bradford St and Washinton St, and on Green St drain inlets to improve flow.
 Spent numerous days digging, and flushing out storm drain inlets, ditches, and culverts.  Performed major clean out of the Snell St drainage ditch.  Excavated and added drainage rock to the ditch on East Oakside St.

Cemeteries
 Tested and made repairs to the irrigation system at Mt Shadow Cemetery.  Performed annual weed spraying at Mountain Shadow.
 Daily - check messages at Mountain Shadow, and return calls as needed.  Daily - clean irrigation filters during irrigation season.  Marked out plots as requested by the Funeral Home as needed.  Set headstones as requested by the Funeral Home.
 Mow, and edge lawns weekly during spring and summer months.

Miscellaneous
 Daily unlock, and service of all public restrooms.
 Put up weekly event banners downtown.
 Garbage collection twice a week in all City parking lots, Landscapes, and Parks.  Monthly fleet vehicle inspections.
 Twice weekly- Run Street sweeper early morning on a rotating street schedule throughout the city.

FISCAL IMPACT
No fiscal impact to the General Fund.
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Sonora City CouncilApril 15, 2024

Sonora City Council
April 15, 2024