South El Monte City Council
March 28, 2023

Gloria Olmos, Mayor/Chair
Richard Angel, Mayor Pro Tem/ Vice
Chair
Manuel Acosta, Councilmember/
Boardmember
Rudy Bojorquez, Councilmember/
Boardmember
Hector Delgado, Councilmember/
Boardmember
Rene Salas, City
Manager/Executive Director
Donna G. Schwartz, City
Clerk/Secretary
Anthony R. Taylor, City
Attorney/General Counsel

CITY OF SOUTH EL MONTE

REGULAR MEETING OF THE SOUTH EL MONTE CITY COUNCIL AND THE

SUCCESSOR AGENCY TO THE SOUTH EL MONTE IMPROVEMENT DISTRICT AGENDA
March 28, 2023, 6:00 PM
1415 Santa Anita Avenue, South El Monte, CA 91733

PUBLIC COMMENT
To participate during public comment via teleconference, see below:

Link: https://us02web.zoom.us/j/86581711880
Webinar ID: 865 8171 1880
Or Call In: 1 669 900 6833, when prompted, enter 86581711880#

LIVE STREAMING OF MEETINGS
The City of South El Monte live streams the City Council Meetings over the Internet at https://www.cityofsouthelmonte.org/129/City-Council-Agendas-Minutes after the meetings, recordings are immediately posted. NOTE: Your attendance at this public meeting may result in the streaming and recording of your image and/or voice.

AMERICANS WITH DISABILITIES ACT
In accordance with the Americans with Disabilities Act of 1990, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk’s office at (626) 652-3180 or (626) 652-3121 at least 72 hours prior to the meeting.

GENERAL COMMENT
Members of the public wishing to submit a general comment or a comment on an agenda item, can email [email protected] or call (626) 652-3180 to leave a voicemail message. All comments received an hour before the scheduled meeting will be read during public comment and made part of the record.

MEETINGS
The City Council holds regular meetings on the second and fourth Tuesday of every month. Regular meetings start at 6 p.m. in the Council Chambers at City Hall, 1415 Santa Anita Avenue, South El Monte, California. Special and Adjourned Regular meetings start time are to be determined.

POSTING LOCATIONS OF AGENDA AND/OR CANCELLATION NOTICES Regular meeting agendas will be posted at least 72 hours before the meeting (GC 54954(a)(1)).

Agenda and Cancellation Notices can be viewed online and are also posted at the following three (3) locations: City Hall located at 1415 Santa Anita Avenue, Senior Center located at 1556 Central Avenue and the Community Center located at 1530 Central Avenue, South El Monte, California.

VIEWING OF AGENDA PACKETS
Full agenda packet can be viewed either at www.cityofsouthelmonte.org/129/CityCouncil-Agendas-Minutes or in the City Clerk’s Office during normal business hours Monday through Thursday 7:00 a.m. to 5:30 p.m. Closed on Fridays and major holidays.

ISSUES RELATED TO AGENDA
For issues related to the agenda, including a disability-related accommodation necessary to participate in this meeting, please contact:

Donna G. Schwartz, CMC, City Clerk
Ph (626) 652-3180
Cell (626) 274-4842
Paola Lara, Deputy City Clerk
Ph (626) 652-3121
Cell (626) 374-1998

AGENDA BEGINS ON THE FOLLOWING PAGE

1. ROLL CALL
Councilmembers: Acosta, Bojorquez, Delgado, Mayor Pro Tem Angel, and Mayor Olmos

2. PLEDGE OF ALLEGIANCE
Councilmember Rudy Bojorquez

3. INVOCATION
Laura Lozano, Permit Technician, City of South El Monte

4. PRESENTATIONS

4.a. Presentation by South El Monte Field of Valor Committee on an American Flag Project

4.b. Plaque Presented to Magdalena "Maggie" Valdivia, Community Services Liaison, Los Angeles County Fire Department on her Retirement and 17 Years of Service

4.c. Presentation by Amanda Mejia, Director of Government Affairs, Athens Services, on Upcoming Events and Services

4.d. Presentation by Christina Monzer, The Robert Group, on the Puente Hills Land Fill Park

4.e. Sheriff's Department Report for the Month of February

4.f. Code Enforcement and Public Safety Department Report for the Month of February

5. APPROVAL OF THE AGENDA AND WAIVER OF FULL READING OF

ORDINANCES
By motion of the City Council, this is the time to notify the public of any changes to the agenda, remove items from the consent calendar for individual consideration and/or rearrange the order of the agenda.

6. PUBLIC COMMENT
Speakers may provide public comments on any matter within the subject matter jurisdiction of the City Council, including items on the agenda. Each speaker will be limited to five minutes. Unless a majority of the Council objects, the Mayor may provide speakers more or less time to speak. All comments or queries shall be addressed to the Council as a body and not to any specific member thereof. Pursuant to Government Code Section 54954.2(a)(2), the Ralph M. Brown Act, no action or discussion by the City Council shall be undertaken on any item not appearing on the posted agenda, except to briefly provide information, ask for clarification, provide direction to staff, or schedule a matter for a future meeting.

7. CONSENT CALENDAR
Items on the consent calendar are considered to be routine and customary and are enacted by a single motion with the exception of items previously removed by a member of the City Council during "Approval of the Agenda" for individual consideration. Any items removed shall be individually considered immediately after taking action on the Consent Calendar.

7.a. CONSIDERATION AND APPROVAL OF THE REGULAR CITY
COUNCIL MEETING MINUTES OF MARCH 14, 2023

Staff is requesting approval of Minutes for the March 14, 2023 Regular City Council Meeting.

RECOMMENDED ACTION: Staff is requesting approval of Minutes for the March 14, 2023 Regular City Council Meeting.

7.b. CONSIDERATION AND APPROVAL OF RESOLUTION NO. 23-24, APPROVING WARRANTS FOR THE PERIOD OF MARCH 15, 2023
THROUGH MARCH 28, 2023

Authorizing payment of City expenditures for the period of March 15, 2023 through March 28, 2023, totaling $600,093.43.

RECOMMENDED ACTION: Staff recommends City Council adopt Resolution No. 23-24 authorizing payment of City expenditures.

7.c. CONSIDERATION FOR AUTHORIZATION TO SEEK REQUEST FOR

PROPOSALS (RFP) FOR MECHANICAL AND LIGHTING ENERGY

EFFICIENCY UPGRADE SERVICES FOR SOUTH EL MONTE

AUTONOMOUS BUILDING CONTROLS RETROFIT PROJECT

Staff seeks City Council approval to issue Request for Proposals (RFP) for mechanical and lighting energy efficiency upgrade services for South El Monte Autonomous Building Retrofit Project. The scope of improvements are part of the project.

RECOMMENDED ACTION: Staff recommends City Council approve an RFP for mechanical and lighting energy efficiency upgrade services for South El Monte Autonomous Building Controls Retrofit Project, and authorize staff to solicit proposals.

7.d. CITY COUNCIL TO RECEIVE AND FILE THE CITY OF SOUTH EL

MONTE HOUSING ELEMENT ANNUAL PROGRESS REPORT

As required by State law, staff is submitting the City of South El Monte Housing Element Progress Report to the California Department of Housing and Community Development and the Governor's Office of Planning and Research to ensure compliance with Government Code Section 65400(a).

RECOMMENDED ACTION: Staff recommends City Council receive and file the City of South El Monte Housing Element Annual Progress Report.

8. PUBLIC HEARINGS - None

9. GENERAL BUSINESS

9.a. CONSIDERATION AND APPROVAL OF RESOLUTION NO. 23-25, APPROVING AMENDMENT NO. 1 TO THE LEASE AGREEMENT WITH

AKITOI LEARNING CENTER, LLC

Staff is seeking City Council’s approval to enter into a three-year extension to the lease agreement between the City and Akitoi Learning Center, LLC, for the premises at 1824 Central Avenue.

RECOMMENDED ACTION: Staff recommends City Council:

1. Adopt Resolution No. 23-25, approving amendment no. 1 entering into a three-year extension to the lease agreement with Akitoi Learning Center, LLC, for premises located at 1824 Central Avenue; and

2. Authorizing the City Manager or designee to execute the lease amendment.

9.b. CONSIDERATION AND APPROVAL OF RESOLUTION NO. 23-26, APPROVING AMENDMENT NO. 1 TO AGREEMENT WITH WEST

COAST ARBORIST FOR TREE MAINTENANCE SERVICES

On September 11, 2019 the Engineering Department issued a Request for Proposals (RFP) soliciting Tree Maintenance Services for the City of South El Monte. The three year contract expired November 2022.

RECOMMENDED ACTION: Staff recommends that the City Council adopt Resolution No. 23-26, amending the contract with West Coast Arborists for an additional three months to complete tree timing work for fiscal year2022/23 and increase the annual budget in the amount of $200,000

9.c. CONSIDERATION AND APPROVAL OF RESOLUTION NO. 23-27,

APPROVING A MEMORANDUM OF UNDERSTANDING (MOU)

BETWEEN THE CITY OF SOUTH EL MONTE AND MVP SOUTH EL

MONTE I, LLC FOR A PROPOSED DEVELOPMENT OF PROPERTY
LOCATED AT 825 LEXINGTON-GALLATIN ROAD ("PROPERTY")

A Memorandum of Understanding (MOU) regarding the proposed development of property located at 825 Lexington-Gallatin Road ("Property").

RECOMMENDED ACTION: Staff recommends City Council:

1. Adopt Resolution No. 23-27, approving the MOU with MVP South El Monte I, LLC for a proposed development of property located at 825 Lexington-Gallatin Road ("Property"); and

2. Authorize the City Manager or designee to negotiate and execute the MOU.

GENERAL BUSINESS (CONTINUED)

9.d. CONSIDERATION AND APPROVAL OF RESOLUTION NO. 23-28, APPROVING AMENDMENT NO. 1 TO THE COOPERATIVE

PURCHASING AGREEMENT WITH GAMETIME - PLAYCORE
WISCONSIN, INC. - FOR THE PURCHASE AND INSTALLATION OF

NEW PLAYGROUND EQUIPMENT AND SAFETY SURFACING AT

SHIVELY PARK

Staff seeks City Council approval to amend the Cooperative Purchasing Agreement with Gametime - Playcore Wisconsin, Inc. for the purchase and installation of new playground equipment at Shively Park.

RECOMMENDED ACTION: Staff recommends City Council:

1. Adopt Resolution No. 23-28, amending the Cooperative Purchasing Agreement with Gametime - Playcore Wisconsin, Inc. for the purchase and installation of new playground equipment Shively Park and increase compensation by $44,196.06; and

2. Approve the use of $44,196.06 of In-Lieu funds; and

3. Authorize the City Manager to negotiate a Memorandum of Understanding with the Valle Lindo School District for a Cost Share Agreement to receive reimbursement in the amount of $18,032.00 from the Valle Lindo School District for the project.

10. COMMITTEE REPORTS, INCLUDING AB 1234 REPORTS
AB 1234, section 53232.3(d) requires Members of a legislative body to provide brief reports on meetings attended at the expense of the local agency (i.e., League of California Cities Conferences, ICSC conferences, etc.) at the next regular meeting of the legislative body.

11. CORRESPONDENCE

11.a. CORRESPONDENCE REGARDING SISTER CITIES PROGRAM

BETWEEN CITY OF SOUTH EL MONTE AND GOMEZ PALACIO,

DURANGO, MEXICO

Letter from Mayor Leticia Herrera, Gomez Palacio, extending interest in renewing the sisterhood between the City of South El Monte and the City of Gomez Palacio, Durango, Mexico
RECOMMENDED ACTION: Discussion and/or action.

11.b. CORRESPONDENCE FROM KUNSHAN, CHINA, FOREIGN AFFAIRS

OFFICE WISHING TO RECONNECT INTERNATIONAL RELATIONS

THROUGH FRIENDSHIP WITH THE CITY OF SOUTH EL MONTE

Kunshan, China wishes to reconnect international relations through friendship with the City of South El Monte.

RECOMMENDED ACTION: Discussion and/or action.

CORRESPONDENCE (CONTINUED)

11.c. CORRESPONDENCE FROM CONSULATE GENERAL OF THE

PEOPLE'S REPUBLIC OF CHINA IN LOS ANGELES, REQUESTING TO

RENEW SISTER CITY RELATIONSHIP BETWEEN CHINESE CITY

XIANGTAN AND SOUTH EL MONTE

Lingzhi Yan, Vice Consul, Consulate General of the People's Republic of China in Los Angeles, requesting to talk about promoting Sister City Relationship between Chinese City Xiangtan and South El Monte.

RECOMMENDED ACTION: Discussion and/or action.

12. COUNCILMEMBERS’ AGENDA

12.a. COUNCILMEMBER RUDY BORJORQUEZ

1. Discussion in Regards to the "Sacrifice & Service" Event During the Week of Memorial Day.

Recommendation: Discussion and/or action.

13. CLOSED SESSION - None

14. RECESS COUNCIL MEETING

15. ANNOUNCEMENT BY THE CITY CLERK (PRIOR TO CONVENING THE

SUCCESSOR AGENCY MEETING)
Pursuant to Government Code Section 54952.3, Board Members do not receive any compensation or stipend for attending the Successor Agency meeting.

Successor Agency meeting next page.

Successor Agency Meeting

16. CALL TO ORDER AND ROLL CALL
Board Members: Acosta, Bojorquez, Delgado, Vice Chair Angel, and Chair Olmos

17. APPROVAL OF AGENDA
This is the time for the Board to remove any items from the consent calendar for individual consideration, table, continue, add items, or to make a motion to rearrange the order of this agenda.

18. PUBLIC COMMENTS
Speakers may provide public comments on any matter within the subject matter jurisdiction of the Board, including items on the agenda. Each speaker will be limited to five minutes. Unless a majority of the Board objects, the Chair may provide speakers more or less time to speak. All comments or queries shall be addressed to the Board as a body and not to any specific member thereof. Pursuant to Government Code Section 54954.2(a)(2), the Ralph M. Brown Act, no action or discussion by the Board shall be undertaken on any item not appearing on the posted agenda, except to briefly provide information, ask for clarification, provide direction to staff, or schedule a matter for a future meeting.

19. CONSENT CALENDAR
Items on the Consent Calendar are considered to be routine and customary and are enacted by a single motion with the exception of items previously removed by a member of the Board during "Approval of the Agenda" for individual consideration. Any items removed shall be individually considered immediately after taking action on the Consent Calendar.

19.a. CONSIDERATION AND APPROVAL OF THE SUCCESSOR AGENCY MEETING MINUTES FOR FEBRUARY 28, 2023

Staff is requesting approval of the Minutes of the February 28, 2023 Successor Agency Meeting.

RECOMMENDED ACTION: Staff recommends the Board approve the Successor Agency Meeting Minutes of February 28, 2023.

20. EXECUTIVE DIRECTOR'S AGENDA - None

21. ADJOURNMENT OF SUCCESSOR AGENCY MEETING

22. RECONVENE AND ADJOURN COUNCIL MEETING
Tuesday, April 11, 2023, at 6:00 p.m.

I Donna G. Schwartz, hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted not less than 72 hours at the following locations: City of South El Monte City Hall, Senior Center and Community Center and made available at www.cityofsouthelmonte.org on this 23rd day of March, 2023 City Clerk, CMC

City Council Agenda Report
Agenda Item No. 4.a.

DATE: March 28, 2023
TO: Honorable Mayor and Members of the City Council
APPROVED BY: Rene Salas, City Manager
SUBMITTED BY: Rene Salas, City Manager
SUBJECT: Presentation by South El Monte Field of Valor Committee on an American Flag Project
SUMMARY:

RECOMMENDED ACTION:

FISCAL/FINANCIAL IMPACT:

DISCUSSION:

ATTACHMENT(S):

None

City Council Agenda Report
Agenda Item No. 4.b.

DATE: March 28, 2023
TO: Honorable Mayor and Members of the City Council
APPROVED BY: Rene Salas, City Manager
SUBMITTED BY: Rene Salas, City Manager
SUBJECT: Plaque Presented to Magdalena "Maggie" Valdivia, Community Services Liaison, Los Angeles County Fire Department on her Retirement and 17 Years of Service
SUMMARY:

RECOMMENDED ACTION:

FISCAL/FINANCIAL IMPACT:

DISCUSSION:

ATTACHMENT(S):

None

City Council Agenda Report
Agenda Item No. 4.c.

DATE: March 28, 2023
TO: Honorable Mayor and Members of the City Council
APPROVED BY: Rene Salas, City Manager
SUBMITTED BY: Donna Schwartz, City Clerk
SUBJECT: Presentation by Amanda Mejia, Director of Government Affairs, Athens Services, on Upcoming Events and Services
SUMMARY:

RECOMMENDED ACTION:

FISCAL/FINANCIAL IMPACT:

DISCUSSION:

ATTACHMENT(S):

A. South El Monte - CC Presentation

01 athensservices.com

SOUTH EL MONTE
Amanda Mejia
Government Affairs Director
March 28, 2023

02 Table OfContents

2. Our Team

1. About Athens Services

4. Year in Review - 2023

5. Coming Up
athensservices.com

6. Contact Us

3. SB 1383 Update

03 Our Team
athensservices.com
Amanda Mejia
Director of Government Affairs
David Miramontes
South El Monte Route Supervisor
Lita Cahuana
Municipal Account Manager

AboutAthens Services
04 Athens Services is a local, family-owned waste collection and recycling company that has been a fixture in the greater Los Angeles community for the past 60 years. We provide innovative, consistent, and quality environmental services to our more than 250,000 customers in the 50+ communities we serve. Through reuse, recycling, and composting, Athens diverts valuable resources from landfills.
athensservices.com
Recycling
Organics Diversion
Solid WasteCollection
C&D Recovery
Special Waste
Street Sweeping
Porter Services

SB 13838Update: Lid Flippers
05 Due to SB 1383, municipalities are required to monitor and audit the separation of organic waste from trash.

The Lid Flippers are designed to help identify and
reduce contamination, by allowing drivers to sit on the right-hand side of the vehicle to flip lids and check for contamination.

With the addition of the Lip Flipper vehicles, Athens
will not only help communities reduce contamination
but also meet new recycling laws from the state.

Visit AthensServices.com/SB1383 to learn more!
athensservices.com

1. Driver sits on the righthand ofthe vehicle

2. Flips the lid of
the container

3.Checks for
contamination

06 athensservices.com
Athens Services in South El Monte.

Diverted 7,082 Tons of Solid Waste
Collected 6.4 Tons of Christmas Trees
Distributed 40 Tons of Compost
Small Business Community
Youth Programming
Sports Programming
Community Events
Environmental Impact
Social Impact
Yearin Review - 2022

ComingUp
07 South El Monte Spring Clean Up Week
Monday, March 27 - Friday, March 31
Athens Services will pick up all bulky items
on your service day.

All refuse must be placed in piles at curbside
by 6:00 am on the day of the pickup.

Not Acceptable:

Hazardous waste (any product labeled toxic,
poisonous, corrosive, flammable,
combustible or an irritant), tires, and paint will
not be accepted.
athensservices.com

08 ContactUs
Customer Service
(888) 336-6100
athensservices.com
Social Media
@athensservices

09 THANK
YOU.
athensservices.com

City Council Agenda Report
Agenda Item No. 4.d.

DATE: March 28, 2023
TO: Honorable Mayor and Members of the City Council
APPROVED BY: Rene Salas, City Manager
SUBMITTED BY: Rene Salas, City Manager
SUBJECT: Presentation by Christina Monzer, The Robert Group, on the Puente Hills Land Fill Park
SUMMARY:

RECOMMENDED ACTION:

FISCAL/FINANCIAL IMPACT:

DISCUSSION:

ATTACHMENT(S):

A. Puente Hills Landfill Park

“Today marks a special moment in our fight for environmental justice. Having grown up in La Puente, I can still remember the smells that the landfill emitted throughout my family’s neighborhood. It has been 6 years since the Puente Hills Landfill Park Master Plan was completed, and 9 years since the landfill closed. Our communities have waited far too long for this park. Today is the day we make it a reality.” Supervisor Hilda Solis

SUPERVISOR SOLIS AND PUBLIC WORKS
ASSISTANT DIRECTOR NYIVIH Page 22 of 427
YES, THERE’S COMPLEXITY TO THE SITE
19 WESTERN
DECK

EASTERN NIKE HILL
DECK

SOUTHERN
DECK

DRONE IMAGE

LOOKING SOUTH

PUENTE HILLS

Project
Timeline

2016 Master Plan Recap

20 PROJECT
GOALS

PARK FOR ALL

GATEWAY TO NATURE FOR DIVERSE AUDIENCES

UNIQUE REGIONAL DESTINATION - AN EXPRESSION OF
PLACE
RANGE OF ACTIVITIES + PROGRAM INTEGRATED WITH
NATURE

INNOVATION IN STAINABILITY TECHNOLOGY
VISTA

HERMOSA

2016 Master Plan Recap
Approved by
the Board of
Supervisors
October 25,
2016
FINAL PEIR –
September
2016
Built over +75 years in phases

MASTER PLAN PHASE 1 –

DEPARTURE POINT

Structures
Visitor Education
Center
Restroom Facilities
Staff Office
Nike Hill Café and
Overlook
Shade + Picnic Kiosk
Maintenance Yard
Facilities
Infrastructure
Loop Road
Parking
Site Security
Shuttle System
Utilities
2016 Master Plan Recap
Program approved by the
PEIR

Recreation
Trails, Loops and Stair
Climbs
Children’s Play Area
Slides
Nature Play
Performance Space(s)
Bike Skills + Bike
Rentals
Fitness Zones +
Exercise Areas
Picnic Areas
General Park
Amenities
2016 Master Plan Recap
Program approved by the
PEIR

Interpretive
Plant Nursery + Habitat
growth
Bird and Nature
Observation
Civic and Temporary Art
2016 Master Plan Recap
Program approved by the
PEIR

PUENTE HILLS LANDFILL
It received nearly 130 million tons of garbage.

If that were an elephant burial ground, its tonnage would represent about 15 million elephants, that equivalent to every living elephant on earth, times twenty.

If it were an automobile burial ground, it could hold every car produced in America for the past fifteen years.

PUENTE HILLS LANDFILL HISTORY

Fresh Kills
Staten Island, New
York
A place for wildlife, recreation, science,
education, and art.

Only accessible during scheduled park
programs which provide early access to
learning and exploration opportunities.
2200 acres

2 “The birds don’t know
it’s a landfill underneath here,they don’t
care.”
-Cait Field, Scientist at Fresh Kills

UPDATE WITH MORE FRESH KILLS FACTS

Ariel
Sharon
Park
Tel Aviv, Israel
25 2000 acres

Ariel
Sharon
Park
Tel Aviv, Israel
26

South Coast Botanic Garden
Palos Verdes Peninsula, California

CITY OF INDUSTRY

SAN GABRIEL
RIVER

SAN JOSE CREEK

MOUNT SAN ANTONIO

MOUNT WILSON
60 DRONE IMAGE

LOOKING NORTH WEST

City Council Agenda Report
Agenda Item No. 4.e.

DATE: March 28, 2023
TO: Honorable Mayor and Members of the City Council
APPROVED BY: Rene Salas, City Manager
SUBMITTED BY: Rene Salas, City Manager
SUBJECT: Sheriff's Department Report for the Month of February SUMMARY:

RECOMMENDED ACTION:

FISCAL/FINANCIAL IMPACT:

DISCUSSION:

ATTACHMENT(S):

A. Crime Statistics

South El Monte
February 2023
Crime Statistics

South El Monte
Part I Crime Statistics – February 2019-2023
South El Monte 1 yr % change 5 yr % change
Homicide NC 0%
Rape -17% -29%
Aggravated Assault -13% 0%
Robbery -15% 6%
Burglary 33% 103%
Theft 4% 19%
Grand Theft Auto -5% 20%
Arson -75% -80%
Total 6% 32%
South El Monte 1 yr % change 5 yr % change
Homicide -100% NC
Rape NC NC
Aggravated Assault -33% -9%
Robbery -13% -30%
Burglary -56% 48%
Theft -3% 48%
Grand Theft Auto 22% 27%
Arson 100% NC
Total -24% 32% Page 43 of 427
South El Monte
Part I Crime Statistics – February 2019-2023

South El Monte
Part I Crime Statistics – Monthly Breakdown 2023
& Arrests
SEM 2022 2023
Arrests 132 168
YTD 02/28
South El Monte
Res Burg 1
Other Burg 33
Petty Theft 10
Grand Theft 30
Theft from Vehicle 19
South El Monte January February March April May June July August September October November December Total Homicide 1 0 0 0 0 0 0 0 0 0 0 1
Rape 0 0 0 0 0 2 0 3 0 0 0 5
Aggravated Assault 9 6 3 4 8 15 7 12 4 6 9 83
Robbery 3 5 2 3 5 2 1 0 5 3 3 32
Burglary 36 41 19 28 20 21 24 26 22 12 27 276
Theft 33 28 28 26 22 40 35 28 25 39 23 326
Grand Theft Auto 12 15 16 26 20 11 17 12 13 21 13 176
Arson 0 1 0 0 0 0 0 0 0 0 0 1
Total 94 96 68 87 75 91 84 81 69 81 74 0 900
South El Monte January February March April May June July August September October November December Total Homicide 1 0 0 0 0 0 0 0 0 0 0 0 1
Rape 0 0 0 0 0 2 0 3 0 0 0 0 5
Aggravated Assault 9 6 3 4 8 15 7 12 4 6 9 2 85
Robbery 3 5 2 3 5 2 1 0 5 3 3 3 35
Burglary 36 41 19 28 20 21 24 26 22 12 27 19 295
Theft 33 28 28 26 22 40 35 28 25 39 24 46 374
Grand Theft Auto 12 15 16 26 20 11 17 12 13 21 13 20 196 Arson 0 1 0 0 0 0 0 0 0 0 0 1
Total 94 96 68 87 75 91 84 81 69 81 76 90 992
South El Monte January February March April May June July August September October November December Total Homicide 0 0
Rape 0 0
Aggravated Assault 6 6
Robbery 3 3
Burglary 23 23
Theft 27 27
Grand Theft Auto 18 18
Arson 0 0
Total 77 0 0 0 0 0 0 0 0 0 0 0 77
South El Monte January February March April May June July August September October November December Total Homicide 0 0 0
Rape 0 0 0
Aggravated Assault 6 4 10
Robbery 3 4 7
Burglary 24 10 34
Theft 27 32 59
Grand Theft Auto 18 15 33
Arson 0 2 2
Total 78 67 0 0 0 0 0 0 0 0 0 0 145

City Council Agenda Report
Agenda Item No. 4.f.

DATE: March 28, 2023
TO: Honorable Mayor and Members of the City Council
APPROVED BY: Rene Salas, City Manager
SUBMITTED BY: Rene Salas, City Manager
SUBJECT: Code Enforcement and Public Safety Department Report for the Month of February
SUMMARY:

RECOMMENDED ACTION:

FISCAL/FINANCIAL IMPACT:

DISCUSSION:

ATTACHMENT(S):

A. Code Enforcement - Public Safety Report - February 2023

City of South El Monte
Public Safety Report
February 2023 Recap
Joe Martinez
Code Enforcement Supervisor

Code Cases by Location
February - 82
Property Maintenance.………………… 9
Health and Safety / Public Nuisance.. 3
Streets/PublicPlaces…………………….. 14
Vehicle/Traffic….…………………………… 7
Business……………………………………….. 16
Zoning………………………………………….. 4
Building Code ……………………………... 5
Homeless ……………………………......... 18
Bulk/Illegal Dumping ………………….. 5
Street Vendors……………………………... 1

Parking Citations – Street Sweeping
3 NIGHT
(207)
DAY
(185)
FEBRUARY – 392

Parking Citations
December - 5740 10 20 30 40 50 60

NO PARKING/STOPPING ZONE
80" W PARKED OVER 30 MIN

POSTED SIGNS

DISCONNECTED TRAILER

FOR SALE

LAWN PARKING
RED

BLOCKING DRIVEWAY

ON SIDEWALK

DOUBLE PARK
18' FROM CURB
15FT FROM HYDRANT

NO CURRENT TAGS
OTHER
9 42
13 4
2 9
24 4
17 5
18 7
27 57

City Council Agenda Report
Agenda Item No. 7.a.

DATE: March 28, 2023
TO: Honorable Mayor and Members of the City Council
APPROVED BY: Rene Salas, City Manager
SUBMITTED BY: Donna Schwartz, City Clerk
SUBJECT: CONSIDERATION AND APPROVAL OF THE REGULAR CITY COUNCIL MEETING MINUTES OF MARCH 14, 2023
SUMMARY: Staff is requesting approval of Minutes for the March 14, 2023 Regular City Council Meeting.

RECOMMENDED ACTION: Staff is requesting approval of Minutes for the March 14, 2023 Regular City Council Meeting.

FISCAL/FINANCIAL IMPACT:

DISCUSSION:

ATTACHMENT(S):

A. Minutes

CITY OF SOUTH EL MONTE

REGULAR CITY COUNCIL MEETING MINUTES
TUESDAY, MARCH 14, 2023 - 6:00 PM

1. ROLL CALL
Mayor Olmos called the meeting to order at 6:08 PM and announced due to technical difficulties the meeting started at this time.

PRESENT: Councilmember(s): Acosta, Bojorquez, Delgado, Mayor Pro Tem Angel and Mayor Olmos
ABSENT: Councilmember(s): None
STAFF PRESENT: Rene Salas, City Manager; Anthony R. Taylor, City Attorney; Donna G. Schwartz, City Clerk; Masami Higa, Finance Director, Guillermo Arreola, Planning Manager; and Paola Lara, Deputy City Clerk.

Zoom was provided for the Public to participate during public comment via teleconference.

2. PLEDGE OF ALLEGIANCE – Councilmember Manuel Acosta led the Pledge of Allegiance.

3. INVOCATION – Danny Olmos, audience participant and husband of Mayor Gloria Olmos offered the Invocation.

4. PRESENTATIONS

4.a. Mayor Olmos and City Council presented Certificates of Recognition to the South El Monte High School Lady Eagles Wrestling Team for being chosen the team of the month by the California Interscholastic Federation (CIF) and the Army National Guard for the academic excellence and community service.

Crystal Lopez, Representing Senator Susan Rubio’s Office, presented Certificates of Recognition to the South El Monte High School Lady Eagles Wrestling Team.

4.b. Mayor Olmos and City Council presented a Certificate of Recognition to South El Monte High School student and Lady Eagles Wrestler Daisy Ayala for her performance at the 2023 California Interscholastic Federation State Wrestling Meet.

Crystal Lopez, Representing Senator Susan Rubio’s Office, presented a Certificate of Recognition to Daisy Ayala.

4.c. Mayor Olmos and City Council presented a proclamation to Patty Madera, Interim Executive Director, Greater San Gabriel and Pomona Valley American Red Cross, proclaiming the month of March 2023 as American Red Cross month.

Crystal Lopez, Representing Senator Susan Rubio’s Office, presented a Certificate of Recognition to Ms. Madera on behalf of American Red Cross.

4.d. Acting Assistant Fire Chief Gerald Gonzales thanked City Council for recognizing Fire Station 90 during the Pancake Breakfast, introduced Fire Station 90 crew members, announced Magdalena “Maggie” Valdivia, Community Services Liaison will be retiring, and presented City Council with a gift bag.

Staff was directed to add a Plaque of Recognition for Maggie Valdivia at the next regular city council meeting.

4.e. Alison Linder, Senior Regional Planner and Clean Cities Coalition Director, Southern California Association of Governments, provided a PowerPoint (via zoom) on South El Monte Electric Vehicle Charging Station Plan.

4.f. Tony Chiappetta, CEO, Advanced Microcomputing Concepts Inc., presented a PowerPoint on the City’s Technology Infrastructure.

5. APPROVAL OF THE AGENDA AND WAIVER OF FULL READING OF

ORDINANCES
Mayor Olmos announced there was a walk-on item. City Attorney Anthony R.

Taylor stated the item arose after the posting of the agenda, and it can be added under Councilmember Delgado’s Agenda as Item 12.b. for Approval of a Fee Waiver Request by South El Monte High School Girls Wrestling Team for a Sports Banquet.

A motion was made by Councilmember Delgado, seconded by Mayor Pro Tem Angel to approve the agenda as amended, and add walk-on Item 12.b. Motion passed 5-0, by the following vote:

AYES: Councilmember(s): Acosta, Bojorquez, Delgado, Mayor Pro Tem Angel and Mayor Olmos
NAYS: Councilmember(s): None

Mayor Olmos requested to take action on agenda Item 11.a. at this time.

CORRESPONDENCE

11.a. LETTER FROM EPIPHANY CATHOLIC SCHOOL REQUESTING A FEE

WAIVER FOR THE USE OF THE SENIOR CENTER DINING ROOM TO

HOST A SPRING TEA PARTY EVENT
A motion was made by Councilmember Delgado, seconded by Mayor Pro Tem Angel to approve a facility reservation fee waiver for the use of the Senior Center dining room on Sunday, March 26, 2023, from 8:00 a.m. to 7:00 p.m. to host a Spring Tea Party event, in the amount of $2,176.00. Motion passed 5-0, by the following vote:

AYES: Councilmember(s): Acosta, Bojorquez, Delgado, Mayor Pro Tem Angel and Mayor Olmos
NAYS: Councilmember(s): None

6. PUBLIC COMMENT
Mayor Olmos opened public comment.

1. Helen Romero Shaw (via Zoom), SoCal Gas Company Liaison, shared information on the recent gas price increases, announced collection activity are being delayed, and there are assistance programs the public can apply for.

2. Eduardo Saucedo, South El Monte resident, voiced concern with residents not being able to afford electric vehicles, inquired about Senator Rubio’s 1.7 billion housing development, and suggested the city hold a memorial for Mr.

Sevy, South El Monte resident.

3. Ruby Rose Yepez, (via Zoom) thanked the city for participating in the electric vehicle charging station study, spoke of air pollution in the City, and provided information on incentives and money available for businesses and cities to update their infrastructure to prepare for electric vehicles.

4. Jacqueline Rubio, Valle Lindo School District Board Member, thanked the City Council for the work being done at Shively school and looks forward to continuing working with the City.

5. Edward Rozuk, voiced concern with increased car and home break-ins on Allgeyer Avenue, requested additional patrol from the Sheriff’s Department, and requested the street be repaved.

6. William Gil, representing Knights of Columbus and Epiphany Catholic Church, thanked the City for the directional signs posted near the parish, and spoke in support of agenda item 12.a.1.

There being no further comment, Mayor Olmos closed public comment.

7. CONSENT CALENDAR
A motion was made by Councilmember Acosta, seconded by Mayor Pro Tem Angel to approve the Consent Calendar. Motion passed 5-0, by the following vote:

AYES: Councilmember(s): Acosta, Bojorquez, Delgado, Mayor Pro Tem Angel and Mayor Olmos
NAYS: Councilmember(s): None

7.a. Approved the Minutes of the Special City Council Meeting of February 22, 2023, and Regular City Council Meeting of February 28, 2023.

7.b. Adopted Resolution No. 23-22, authorizing payment of City expenditures for the period of March 1, 2023, through March 14, 2023, totaling $1,102,123.12.

7.c. Approved rejecting the proposal received and authorized re-advertising the RFP for newsletter publishing services.

8. PUBLIC HEARINGS – None.

At 8:18 p.m. Mayor Olmos called for a recess. At 8:27 p.m. Mayor Olmos reconvened the meeting.

9. GENERAL BUSINESS

9.a. APPOINTMENT OF COMMISSIONERS TO THE NEWLY

ESTABLISHED ADVANCEMENT OF WOMEN AND GIRLS

COMMISSION AND CONSIDERATION AND APPROVAL OF
RESOLUTION NO. 23-23, FIXING THE AMOUNTS AND CONDITIONS

OF COMPENSATION FOR THE COMMISSION
Mayor Olmos introduced the item.

A motion was made by Mayor Olmos, seconded by Councilmember Acosta to appoint Emily Lares to the Advancement of Women and Girls Commission.

Motion failed 2-1-2 by the following vote:

AYES: Councilmember(s): Acosta and Mayor Olmos
NAYS: Councilmember(s): Bojorquez
ABSTAINED: Councilmember(s): Delgado and Mayor Pro Tem Angel

GENERAL BUSINESS (CONTINUED)

9.a. CONTINUED
A motion was made by Olmos, seconded by Councilmember Acosta to appoint Divina Montejano to the Advancement of Women and Girls Commission. Motion passed 4-0-1, by the following vote:

AYES: Councilmember(s): Acosta, Delgado, Mayor Pro Tem Angel and Mayor Olmos
NAYS: Councilmember(s): None
ABSTAINED: Councilmember(s): Bojorquez
A motion was made by Councilmember Delgado, seconded by Councilmember Acosta to appoint Mirna Ivette Sanchez to the Advancement of Women and Girls Commission. Motion passed 4-0-1, by the following vote:

AYES: Councilmember(s): Acosta, Bojorquez, Delgado, and Mayor Olmos NAYS: Councilmember(s): None
ABSTAINED: Councilmember(s): Mayor Pro Tem Angel
A motion was made by Councilmember Acosta, seconded by Mayor Olmos to appoint Nydia Romero to the Advancement of Women and Girls Commission.

Motion failed 2-0-3, by the following vote:

AYES: Councilmember(s): Bojorquez and Mayor Olmos
NAYS: Councilmember(s): None
ABSTAINED: Councilmember(s): Acosta, Delgado, and Mayor Pro Tem Angel A motion was made by Mayor Olmos, seconded by Councilmember Acosta to appoint Elizabeth Ramirez to the Advancement of Women and Girls Commission. Motion passed 4-0-1, by the following vote:

AYES: Councilmember(s): Acosta, Bojorquez, Mayor Pro Tem Angel and Mayor Olmos
NAYS: Councilmember(s): None
ABSTAINED: Councilmember(s): Delgado
A motion was made by Mayor Pro Tem Angel, seconded by Councilmember Acosta to appoint Gracie Retamoza to the Advancement of Women and Girls Commission. Motion passed 5-0, by the following vote:

AYES: Councilmember(s): Acosta, Bojorquez, Delgado, Mayor Pro Tem Angel and Mayor Olmos
NAYS: Councilmember(s): None

GENERAL BUSINESS (CONTINUED)

9.a. CONTINUED
A motion was made by Councilmember Acosta, seconded by Councilmember Bojorquez to appoint Jacqueline Rubio to the Advancement of Women and Girls Commission. Motion passed 5-0, by the following vote:

AYES: Councilmember(s): Acosta, Bojorquez, Delgado, Mayor Pro Tem Angel and Mayor Olmos
NAYS: Councilmember(s): None
A motion was made by Councilmember Acosta, seconded by Mayor Pro Tem Angel to adopt Resolution No. 23-23, fixing the amounts and conditions of compensation for the Advancement of Women and Girls Commission, and appointment of Divina Montejano, Mirna Ivette Sanchez, Elizabeth Ramirez, Gracie Retamoza, and Jacqueline Rubio to the commission. Motion passed 5-0, by the following vote:

AYES: Councilmember(s): Acosta, Bojorquez, Delgado, Mayor Pro Tem Angel and Mayor Olmos
NAYS: Councilmember(s): None

9.b. APPOINTMENT OF COMMISSIONERS TO THE PATRIOTIC

COMMISSION
A motion was made by Councilmember Delgado, seconded by Councilmember Acosta to appoint Naomi Lopez to the Patriotic Commission. Motion passed 5-0, by the following vote:

AYES: Councilmember(s): Acosta, Bojorquez, Delgado, Mayor Pro Tem Angel and Mayor Olmos
NAYS: Councilmember(s): None
A motion was made by Councilmember Delgado, seconded by Councilmember Bojorquez to appoint Rudy Lopez to the Patriotic Commission. Motion passed 5- 0, by the following vote:

AYES: Councilmember(s): Acosta, Bojorquez, Delgado, Mayor Pro Tem Angel and Mayor Olmos
NAYS: Councilmember(s): None
A motion was made by Councilmember Acosta, seconded by Mayor Olmos to appoint Alejandro Miramontes de Anda to the Patriotic Commission. Motion passed 5-0, by the following vote:

AYES: Councilmember(s): Acosta, Bojorquez, Delgado, Mayor Pro Tem Angel and Mayor Olmos
NAYS: Councilmember(s): None

GENERAL BUSINESS (CONTINUED)

9.b. CONTINUED
A motion was made by Councilmember Acosta, seconded by Mayor Olmos to appoint Valerie Bechtold to the Patriotic Commission. Motion passed 4-0-1, by the following vote:

AYES: Councilmember(s): Acosta, Bojorquez, Delgado, and Mayor Olmos NAYS: Councilmember(s): None
ABSTAINED: Councilmember(s): Mayor Pro Tem Angel
A motion was made by Mayor Pro Tem Angel, seconded by Councilmember Acosta to appoint Blanca Figueroa to the Patriotic Commission. Motion passed 5-0, by the following vote:

AYES: Councilmember(s): Acosta, Bojorquez, Delgado, Mayor Pro Tem Angel and Mayor Olmos
NAYS: Councilmember(s): None
A motion was made by Mayor Pro Tem Angel, seconded by Councilmember Acosta to approve appointment of Naomi Lopez, Rudy Lopez, Alejandro Miramontes de Anda, Valerie Bechtold, and Blanca Figueroa to the Patriotic Commission. Motion passed 5-0, by the following vote:

AYES: Councilmember(s): Acosta, Bojorquez, Delgado, Mayor Pro Tem Angel and Mayor Olmos
NAYS: Councilmember(s): None

9.c. APPOINTMENT OF COMMISSIONERS TO THE COMMUNITY

SERVICES COMMISSION
Mayor Olmos announced the item.

A motion was made by Councilmember Bojorquez, seconded by Councilmember Acosta to approve appointment of Gerardo Diaz, Ingrid Aguilar, Hortencia Vasquez, David Mai, and Heliodoro Duarte to the Community Services Commission. Motion passed 5-0, by the following vote:

AYES: Councilmember(s): Acosta, Bojorquez, Delgado, Mayor Pro Tem Angel and Mayor Olmos
NAYS: Councilmember(s): None

GENERAL BUSINESS (CONTINUED)

9.d. APPOINTMENT OF COMMISSIONERS TO THE PLANNING

COMMISSION
Mayor Olmos announced the item.

A motion was made by Councilmember Bojorquez, seconded by Councilmember Delgado to appoint Jeff Ortiz to the Planning Commission. Motion passed 5-0, by the following vote:

AYES: Councilmember(s): Acosta, Bojorquez, Delgado, Mayor Pro Tem Angel and Mayor Olmos
NAYS: Councilmember(s): None
A motion was made by Councilmember Acosta, seconded by Mayor Pro Tem Angel to appoint Leo Barrera to the Planning Commission. Motion passed 5-0, by the following vote:

AYES: Councilmember(s): Acosta, Bojorquez, Delgado, Mayor Pro Tem Angel and Mayor Olmos
NAYS: Councilmember(s): None
A motion was made by Councilmember Acosta, seconded by Mayor Pro Tem Angel to appoint Roberto Sanchez to the Planning Commission. Motion passed 3-0-2, by the following vote:

AYES: Councilmember(s): Acosta, Mayor Pro Tem Angel,
and Mayor Olmos
NAYS: Councilmember(s): None
ABSTAINED: Councilmember(s): Bojorquez and Delgado
A motion was made by Councilmember Acosta, seconded by Councilmember Bojorquez to appoint Kenneth Tang to the Planning Commission. Motion passed 3-0-2, by the following vote:

AYES: Councilmember(s): Bojorquez, Delgado, and Mayor Olmos NAYS: Councilmember(s): None
ABSTAINED: Councilmember(s): Acosta and Mayor Pro Tem Angel A motion was made by Councilmember Delgado, seconded by Mayor Pro Tem Angel to appoint Larry Rodriguez to the Planning Commission. Motion passed 5-0, by the following vote:

AYES: Councilmember(s): Acosta, Bojorquez, Delgado, Mayor Pro Tem Angel and Mayor Olmos
NAYS: Councilmember(s): None

GENERAL BUSINESS (CONTINUED)

9.d. CONTINUED
A motion was made by Mayor Pro Tem Angel, seconded by Councilmember Acosta to approve appointment of Jeff Ortiz, Leo Barrera, Roberto Sanchez, Kenneth Tang, and Larry Rodriguez to the Planning Commission. Motion passed 5-0, by the following vote:

AYES: Councilmember(s): Acosta, Bojorquez, Delgado, Mayor Pro Tem Angel and Mayor Olmos
NAYS: Councilmember(s): None

9.e. APPOINTING MEMBERS TO ATTEND THE

NATIONAL ASSOCIATION OF LATINO ELECTED & APPOINTED
OFFICIALS (NALEO) 40TH ANNUAL CONFERENCE, JULY 10-14,
2023, TO BE HELD AT THE NEW YORK MARRIOTT MARQUIS, NEW

YORK CITY
Mayor Olmos announced the item.

A motion was made by Mayor Pro Tem Angel, seconded by Councilmember Acosta to approve the attendance of all City Councilmembers to the NALEO Conference, July 11-14, 2023 to be held in New York City. Motion passed 5-0, by the following vote:

AYES: Councilmember(s): Acosta, Bojorquez, Delgado, Mayor Pro Tem Angel and Mayor Olmos
NAYS: Councilmember(s): None

9.f. CONSIDERATION AND APPROVAL TO SOLICIT REQUEST FOR

PROPOSALS (RFP) FOR AUDITING SERVICES
Mayor Olmos announced the item and Finance Director Masami Higa provided additional information to support his recommendation to solicit RFPs for auditing services.

A motion was made by Mayor Pro Tem Angel, seconded by Councilmember Delgado to approve the RFP to solicit proposals from qualified Certified Public Accounting firms for auditing services. Motion passed 5-0, by the following vote:

AYES: Councilmember(s): Acosta, Bojorquez, Delgado, Mayor Pro Tem Angel and Mayor Olmos
NAYS: Councilmember(s): None

10. COMMITTEE REPORTS, INCLUDING AB 1234 REPORTS
Councilmember Acosta announced his attendance at the City’s Community Bike Ride, South El Monte Little League Opening Day Ceremony, and the City’s Neighborhood Watch Meeting.

Councilmember Bojorquez announced his attendance at the City’s Community Bike Ride, South El Monte Little League Opening Day Ceremony, the City’s Baby Pageant, and the Senior Center’s St. Patrick’s Day Luncheon.

Councilmember Delgado announced his attendance at South El Monte Little League Opening Day Ceremony, the City’s Neighborhood Watch Meeting, and Greater Los Angeles County Vector Control District meeting.

Mayor Pro Tem Angel announced his attendance at South El Monte Little League Opening Day Ceremony, the City’s Neighborhood Watch Meeting, and the Senior Center’s St. Patrick’s Day Luncheon.

Mayor Olmos announced her attendance at the Senior Center’s St. Patrick’s Day Luncheon, South El Monte Little League Opening Day Ceremony, the City’s Neighborhood Watch Meeting, the Los Angeles County Sanitation District meeting, and announced SEAACA still has pet adoptions available.

Item 11.a. previously approved after Approval of Agenda.

11. CORRESPONDENCE

11.a. LETTER FROM EPIPHANY CATHOLIC SCHOOL REQUESTING A FEE

WAIVER FOR THE USE OF THE SENIOR CENTER DINING ROOM TO

HOST A SPRING TEA PARTY EVENT

12. COUNCILMEMBERS’ AGENDA

12.a. MAYOR PRO TEM RICHARD ANGEL

1. Consideration of Adding the Knights of Columbus Emblem to the Santa Anita Entry Sign.

Mayor Pro Tem Angel stated the Knights of Columbus are requesting their emblem be added to the city’s entry sign and they would pay the cost.

A motion was made by Mayor Pro Tem Angel, seconded by Councilmember Delgado to approve adding the Knights of Columbus Emblem to the Santa Anita entry sign. Motion passed 5-0, by the following vote:

AYES: Councilmember(s): Acosta, Bojorquez, Delgado, Mayor Pro Tem Angel and Mayor Olmos
NAYS: Councilmember(s): None

COUNCILMEMBERS’ AGENDA (CONTINUED)

WALK ON ITEM APPROVED UNDER APPROVAL OF AGENDA

12.b. COUNCILMEMBER HECTOR DELGADO

1. South El Monte High School Girls Wrestling Team is Requesting a Fee Waiver for the Use of the Senior Center on Thursday, March 23rd to Host a Sports Banquet from 6:00 – 8:00 p.m.

A motion was made by Mayor Pro Tem Angel, seconded by Councilmember Bojorquez to approve the fee waiver request made by the South El Monte High School Girls Wrestling Team in the amount of $850. Motion passed 5-0, by the following vote:

AYES: Councilmember(s): Acosta, Bojorquez, Delgado, Mayor Pro Tem Angel and Mayor Olmos
NAYS: Councilmember(s): None

13. CLOSED SESSION – None.

14. ADJOURNMENT
At 9:03 p.m. Mayor Olmos adjourned the meeting in memory of Tony Lim, South El Monte resident, and Rafael Fregoso Delgado, South El Monte resident and Uncle to Councilmember Delgado, to a Regular Meeting on Tuesday, March 28, 2023, at 6:00 p.m.
______________________________ ______________________
Donna G. Schwartz, CMC, City Clerk Gloria Olmos, Mayor

City Council Agenda Report
Agenda Item No. 7.b.

DATE: March 28, 2023
TO: Honorable Mayor and Members of the City Council
APPROVED BY: Rene Salas, City Manager
SUBMITTED BY: Masami Higa, Finance Director
SUBJECT: CONSIDERATION AND APPROVAL OF RESOLUTION NO.
23-24, APPROVING WARRANTS FOR THE PERIOD OF
MARCH 15, 2023 THROUGH MARCH 28, 2023
SUMMARY: Authorizing payment of City expenditures for the period of March 15, 2023 through March 28, 2023, totaling $600,093.43.

RECOMMENDED ACTION: Staff recommends City Council adopt Resolution No. 23-24 authorizing payment of City expenditures.

FISCAL/FINANCIAL IMPACT:

DISCUSSION:

ATTACHMENT(S):

A. Resolution No. 23-24
B. Warrant Register

ATTACHMENT A

RESOLUTION NO. 23-24

A RESOLUTION OF THE SOUTH EL MONTE CITY COUNCIL

ALLOWING CERTAIN CLAIMS AND DEMANDS FOR THE
PERIOD OF MARCH 15, 2023, THROUGH MARCH 28, 2023,
TOTALING $600,093.43.

THE CITY COUNCIL OF THE CITY OF SOUTH EL MONTE DOES HEREBY RESOLVE, DETERMINE, AND ORDER AS FOLLOWS:

SECTION 1: That in accordance with Section 37202 of the Government Code, the Finance Director hereby certifies to the accuracy of the following demands and the availability of funds for payment thereof.
_____________________________________
Finance Director
SECTION 2: That the following claims and demands have been audited as required by law and that the same are hereby allowed in the amount hereafter set forth.

CLAIMANT CLAIM PERIOD WARRANT #’S AMOUNT
FY 22/23 Electronic Warrants 3/15/23-3/28/23 DFT0000509-534 $141,916.69 FY 22/23 Regular Warrants 3/15/23-3/28/23 11947-12028 $335,731.53 Payroll Check PPE 03/18/23 1341-1349 $7,495.43
Payroll Direct Deposit PPE 03/18/23 3523-3605 $114,949.78 TOTAL EXPENDITURES RESOLUTION NO. 23-24 $600,093.43
PASSED, APPROVED, AND ADOPTED this 28th day of March 2023. __________________________________
Gloria Olmos, Mayor
ATTEST:
_____________________________
Donna G. Schwartz, City Clerk

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:

CITY OF SOUTH EL MONTE )
I, Donna G. Schwartz, City Clerk of the City of South El Monte, do hereby certify that the foregoing Resolution, being Resolution No. 23-24, was duly passed and approved by the City Council of the City of South El Monte at a regular meeting of said Council held on the 28th day of March 2023, and that said Resolution was adopted by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

______________________________
Donna G. Schwartz, City Clerk

Vendor Name Amount
CASHCASHDIANNA GOMEZ 11947 03/09/2023PAOLA LARA 11948 03/09/2023PAOLA LARA 11948 03/09/2023CALIFORNIA TEAMSTERS LOCAL 911 11949 03/13/2023CALIFORNIA TEAMSTERS LOCAL 911 11949 03/13/2023NATIONWIDE RETIREMENT SOLUTIONS 11951 03/13/2023SAN GABRIEL VALLEY WATER 11952 03/13/2023SAN GABRIEL VALLEY WATER 11952 03/13/2023SAN GABRIEL VALLEY WATER 11952 03/13/2023SAN GABRIEL VALLEY WATER 11952 03/13/2023SAN GABRIEL VALLEY WATER 11952 03/13/2023SAN GABRIEL VALLEY WATER 11952 03/13/2023SAN GABRIEL VALLEY WATER 11952 03/13/2023SAN GABRIEL VALLEY WATER 11952 03/13/2023SAN GABRIEL VALLEY WATER 11952 03/13/2023SAN GABRIEL VALLEY WATER 11952 03/13/2023SAN GABRIEL VALLEY WATER 11952 03/13/2023STATE OF CA FRANCHISE TAX BOARD 11953 03/13/2023IRMA S. PENICHE 11955 03/21/2023A & R SAFE & LOCK CORP. 11956 03/22/2023ACOSTA GROWERS, INC. 11957 03/22/2023ACTIVE SAN GABRIEL VALLEY 11958 03/22/2023ACTIVE SAN GABRIEL VALLEY 11958 03/22/2023ADVANCED MICROCOMPUTING CONCEPTS,INC 11959 03/22/2023ADVANCED MICROCOMPUTING CONCEPTS,INC 11959 03/22/2023ADVANCED MICROCOMPUTING CONCEPTS,INC 11959 03/22/2023ALESHIRE & WYNDER, LLP 11960 03/22/2023ALESHIRE & WYNDER, LLP 11960 03/22/2023ALESHIRE & WYNDER, LLP 11960 03/22/2023ALESHIRE & WYNDER, LLP 11960 03/22/2023ALESHIRE & WYNDER, LLP 11960 03/22/2023ALESHIRE & WYNDER, LLP 11960 03/22/2023ALESHIRE & WYNDER, LLP 11960 03/22/2023ALESHIRE & WYNDER, LLP 11960 03/22/2023ALESHIRE & WYNDER, LLP 11960 03/22/2023AMAZON CAPITAL SERVICES, INC 11961 03/22/2023AMAZON CAPITAL SERVICES, INC 11961 03/22/2023AMAZON CAPITAL SERVICES, INC 11961 03/22/2023AMAZON CAPITAL SERVICES, INC 11961 03/22/2023AMAZON CAPITAL SERVICES, INC 11961 03/22/2023

01.0000.0000.1020 CASH/ CHANGE BOX 750.00

01.0000.0000.1020 CASH/ CHANGE BOX (750.00)
Warrant Register
South El Monte, CA Council Meeting 03/28/23
Account Number Payment Number Payment Date Description (Item)

01.0110.1170.5966 FEB'22-FEB'23 MILEAGE REIMBURSEMENT 2,517.03

01.0150.1505.5406 WOMEN'S EVENT RAFFLE PRIZES #623 148.50

01.0150.1505.5406 WOMEN'S EVENT RAFFLE PRIZES #623 140.68

01.0000.0000.2245 MAR'23 ADMIN 1,200.00

01.0000.0000.2245 MAR'23 MISC 528.00

01.0000.0000.2230 PPE 3/4/23 4,840.00

01.0170.1730.5720 1/20-2/21 1402 IRR LERMA 1,254.74

01.0170.1730.5720 1/21-2/21 1819 CENTRAL 385.85

01.0170.1730.5720 1/20-2/21 1450 LIDCOMBE 1,322.55

01.0170.1730.5720 1/20-2/21 1500 CENTRAL 222.69

01.0170.1730.5720 1/20-2/21 1341 ISLAND/ SANTA ANITA 38.7401.0170.1730.5720 1/20-2/21 1450 LIDCOMBE 267.58

01.0170.1730.5720 3/1-4/1 1900 N CENTRAL 108.44

01.0170.1730.5720 1/20-2/21 1530 IRRG CENTRAL 218.90

01.0170.1730.5720 3/1-4/1 1415 N SANTA ANITA 72.2901.0170.1730.5720 1/20-2/21 1415 IRRG SANTA ANITA 336.52

01.0170.1730.5720 1/20-2/21 1556 IRRG CENTRAL 218.90

01.0000.0000.2270 A. REYES GARNISHMENT 3/4/23 8.1501.0000.0000.1020 CASH/ CHANGE BOX 750.00

01.0170.1720.5520 KEYS & TAGS/ YARD 58.9845.0900.9000.5977 MAXSON & M. HUNT PRKWY/ MEDIAN LANDSCAPE 220.50

68.0900.9000.5974 DEC'22 PJT ADMIN SVCS #238 4,665.25

68.0900.9000.5974 JAN'23 PJT ADMIN SVCS #238 5,075.88

01.0130.1330.5215 MAR'23 CLOUD SVCS 750.00

01.0130.1330.5215 MAR'23 MANAGED SVCS 13,550.0001.0130.1330.5215 MAR'23 OFFICE 365 4,984.80

01.0100.1030.5215 JAN'23 COVID-19 LEGAL SVCS #505 20.1001.0100.1030.5215 FEB'23 GENERAL 18,850.2101.0100.1030.5215 JAN'23 PERSONNEL 17,714.2001.0100.1030.5215 FEB'23 PLANNING 3,919.20

01.0100.1030.5215 FEB'23 PUBLIC WORKS- ENG 966.90

01.0100.1030.5215 FEB'23 FINANCE 499.40

01.0100.1030.5215 FEB'23 CODE ENFORCEMENT 839.90

01.0140.1440.5406 OFFICE SUPP/ BLGD & SAFETY 94.78

01.0100.1030.5215 FEB'23 LABOR NEGOTIATIONS 112.00

01.0100.1030.5215 1/31 CODE ENFORCEMENT 56.0001.0100.1010.5406 SCREEN/ MAYORS MONITOR CREDIT (52.48)

44.0800.8010.5406 DECAL STICKER/ NEW VEHICLE/ TRANSPORTATION 30.0201.0100.1040.5922 CHRISTMAS EVENT SUPPLIES 32.9501.0150.1540.5431 AFTER SCHOOL PRGM SUPP 55.05

ATTACHMENT B

AMAZON CAPITAL SERVICES, INC 11961 03/22/2023
AMAZON CAPITAL SERVICES, INC 11961 03/22/2023AMAZON CAPITAL SERVICES, INC 11961 03/22/2023AMAZON CAPITAL SERVICES, INC 11961 03/22/2023AMAZON CAPITAL SERVICES, INC 11961 03/22/2023AMAZON CAPITAL SERVICES, INC 11961 03/22/2023AMAZON CAPITAL SERVICES, INC 11961 03/22/2023AMAZON CAPITAL SERVICES, INC 11961 03/22/2023AMAZON CAPITAL SERVICES, INC 11961 03/22/2023AMAZON CAPITAL SERVICES, INC 11961 03/22/2023AMAZON CAPITAL SERVICES, INC 11961 03/22/2023AMAZON CAPITAL SERVICES, INC 11961 03/22/2023AMAZON CAPITAL SERVICES, INC 11961 03/22/2023AMAZON CAPITAL SERVICES, INC 11961 03/22/2023AMAZON CAPITAL SERVICES, INC 11961 03/22/2023AMAZON CAPITAL SERVICES, INC 11961 03/22/2023AMAZON CAPITAL SERVICES, INC 11961 03/22/2023AMAZON CAPITAL SERVICES, INC 11961 03/22/2023AMAZON CAPITAL SERVICES, INC 11961 03/22/2023AMAZON CAPITAL SERVICES, INC 11961 03/22/2023AMAZON CAPITAL SERVICES, INC 11961 03/22/2023AMAZON CAPITAL SERVICES, INC 11961 03/22/2023AMAZON CAPITAL SERVICES, INC 11961 03/22/2023AMAZON CAPITAL SERVICES, INC 11961 03/22/2023AMAZON CAPITAL SERVICES, INC 11961 03/22/2023AMAZON CAPITAL SERVICES, INC 11961 03/22/2023AMAZON CAPITAL SERVICES, INC 11961 03/22/2023AMAZON CAPITAL SERVICES, INC 11961 03/22/2023AMAZON CAPITAL SERVICES, INC 11961 03/22/2023AMAZON CAPITAL SERVICES, INC 11961 03/22/2023AQUA PURE DRINKING WATER 11963 03/22/2023ARTURO V HERNANDEZ 11964 03/22/2023AUTOZONE 11965 03/22/2023BASE HILL, INC. 11966 03/22/2023BASE HILL, INC. 11966 03/22/2023BSN SPORTS LLC 11967 03/22/2023CART MART INC 11968 03/22/2023CONCENTRA 11969 03/22/2023COSTAR REALTY INFORMATION, INC 11970 03/22/2023CR ASSOCIATES, INC. 11971 03/22/2023CRAFCO, INC 11972 03/22/2023DANIEL PITONES 11973 03/22/2023DAVID MAI 11974 03/22/2023DDC PLUMBING SUPPLY, INC. 11975 03/22/2023DEPT. OF JUSTICE-ACCOUNTING OFFICE 11976 03/22/2023DRIFTWOOD DAIRY, INC 11977 03/22/2023DRIFTWOOD DAIRY, INC 11977 03/22/2023DRIFTWOOD DAIRY, INC 11977 03/22/2023DRIFTWOOD DAIRY, INC 11977 03/22/2023EDUARDO HERNANDEZ 11978 03/22/2023EL MONTE PRINTING 11979 03/22/2023 ELIZABETH NIETO 11980 03/22/2023

01.0130.1310.5406 24' COMPUTER SCREEN/ FINANCE 153.22

01.0150.1540.5431 AFTER SCHOOL PRGM SUPP 340.66

01.0100.1010.5406 CITY COUNCIL SUPPLIES 56.6401.0151.1543.5952 RAFFLE TICKETS/ SPECIAL EVENTS 60.6401.0100.1010.5406 MONITOR/ MAYORS OFFICE 280.61

01.0120.1210.5406 PRINTER INK 70.5401.0100.1040.5922 CHRISTMAS EVENT SUPPLIES 156.16

01.0160.1610.5520 SLIDING DOOR STICKETS/ CCTR 53.2344.0800.8010.5406 BUNGEE CORDS FOR WALKER/ TRANS 50.7401.0160.1620.5520 FREEZER CURTAIN/ SCTR 98.1206.0300.3010.5430 NAPKIN SUPP/ NUTR PRGM SILVERWARE 91.3901.0100.1010.5406 CITY COUNCIL OFFICE/ DESKTOP 46.2901.0100.1010.5406 CITY COUNCIL OFFICE/ DOCKING STATION 26.4501.0100.1010.5406 CITY COUNCIL OFFICE SUPP 24.6401.0100.1010.5406 SINK/ COUNCIL OFFICE 19.7901.0100.1010.5406 APPLE MOUSE/ R. BOJORQUEZ #622 76.0601.0100.1020.5405 CITY COUNCIL OFFICE/ HEATER 61.2601.0100.1040.5922 COM PROMOS/ WOMEN'S COMM EVENT #623 105.70

01.0100.1040.5922 COM PROMOS/ WOMEN'S COMM EVENT #623 60.4101.0100.1040.5922 COM PROMOS/ WOMEN'S COMM EVENT #623 60.4101.0170.1710.6015 CITY HALL EQUIP/ VACUUM 109.14

01.0150.1540.5431 AFTER SCHOOL PRGM SUPP 34.2101.0151.1543.5952 BABY PAGEANT SUPPLIES 77.9201.0140.1440.5406 OFFICE SUPP/ BLDG & SAFETY 29.7601.0130.1310.5406 A/P & PAYROLL CHECK STOCK 188.49

01.0100.1040.5922 CERTIFICATE FRAMES/ COUNCIL MEETINGS 108.00

01.0110.1170.5406 USB CHARGER- CREDIT (13.12)

01.0120.1210.5406 PRINTER INK CREDIT (62.55)

01.0150.1530.6020 SOUNDPROOFING SUPP/ SCTR POOL ROOM 518.88

01.0100.1010.5406 CONES/ DIGNITARY PARKING 143.42

01.0170.1720.5720 MAR'23 DRINKING WATER 60.4701.0100.1050.5934 3/1/23 LIVESCAN REIMB 28.0001.0170.1770.5525 PCV VALVE REPLACEMENT #9 50.09

01.0150.1540.5951 10/17-12/29/22 RESERVATION SPECIAL CLEANUP 900.00

01.0150.1540.5951 10/22 & 12/17/22 SPECIAL CLEAN-UP/ SCTR 400.00

01.0151.1541.5499 T-BALL MINOR EQUIP (BASES-TEES & BALLS) 552.86

68.0900.9080.5215 JULY'22-JAN'23 PJT MGMT #140 2,192.50

01.0170.1770.5525 E-1 MCOR REPLACE/ INSPECT RADIUS & ALIGNMENT 362.48

01.0100.1050.5936 3/2-3/6 PHYSICAL & DRUG TESTING 287.00

01.0140.1430.5914 3/1-5/31 QUARTERLY LICENSING 1,279.80

02.0170.1760.6025 KM INTERNATIONAL 4-TON DIESEL HOT BOX 61,204.0801.0100.1050.5934 3/6 LIVESCAN REIMBURSEMENTS 25.0001.0150.1510.5204 MAR'23 COM SVCS COMMISSION MTG 100.00

01.0160.1640.5520 FAUCET SINK REPLACMENT/ POOL 759.18

01.0100.1050.5934 FEB'23 FINGERPRINTS 128.00

06.0300.3010.5430 FOOD SUPPLIES FOR CI PRGM 135.00

06.0300.3020.5430 FOOD SUPPLIES FOR CII PRGM 15.3006.0300.3010.5430 FOOD SUPPLIES FOR CI PRGM 174.32

06.0300.3020.5430 FOOD SUPPLIES FOR CII PRGM 19.3601.0150.1540.5910 4/3-4/6 PER DIEM CPRS CONF- SAN DIEGO 320.00

01.0100.1040.5922 CERTIFICATES/ CITY COUNCIL MTG & EVENTS 1,708.88

01.0000.0000.4554 3/4 MVD DAMAGE DEPOSIT RFND 50.00

EWING IRRIGATION 11981 03/22/2023
EWING IRRIGATION 11981 03/22/2023GARVEY EQUIPMENT COMPANY 11982 03/22/2023GEORGE LOPEZ 11983 03/22/2023GERARDO DIAZ 11984 03/22/2023GOFAR PROFESSIONAL SERVICE, INC. 11985 03/22/2023GRANT'S TRUE VALUE HARDWARE 11986 03/22/2023GRANT'S TRUE VALUE HARDWARE 11986 03/22/2023GRANT'S TRUE VALUE HARDWARE 11986 03/22/2023GRANT'S TRUE VALUE HARDWARE 11986 03/22/2023GRANT'S TRUE VALUE HARDWARE 11986 03/22/2023GRANT'S TRUE VALUE HARDWARE 11986 03/22/2023GRANT'S TRUE VALUE HARDWARE 11986 03/22/2023HASA INC. 11987 03/22/2023HORTENCIA VASQUEZ 11988 03/22/2023HUNTINGTON CULINARY 11989 03/22/2023HUNTINGTON CULINARY 11989 03/22/2023ISRAEL ALACIO 11990 03/22/2023JASMINE ROBLES 11991 03/22/2023JOHNSTONE SUPPLY 11992 03/22/2023JOHNSTONE SUPPLY 11992 03/22/2023JOHNSTONE SUPPLY 11992 03/22/2023JOHNSTONE SUPPLY 11992 03/22/2023JUAN FERNANDEZ 11993 03/22/2023L.A. COUNTY DEPT OF PUBLIC WORKS 11994 03/22/2023LAB1419 11995 03/22/2023LEAGUE OF CALIFORNIA CITIES 11996 03/22/2023LESLIE P HERNANDEZ 11997 03/22/2023LESLIE'S POOL SUPPLIES INC. 11998 03/22/2023MCMASTER-CARR SUPPLY CO. 11999 03/22/2023MCMASTER-CARR SUPPLY CO. 11999 03/22/2023MELISSA OLIVA 12000 03/22/2023MIGUEL GUTIERREZ 12001 03/22/2023MONICA HERRERA 12002 03/22/2023MONICA HERRERA 12002 03/22/2023NATIONWIDE COST RECOVERY SERVICES, LLC. 12003 03/22/2023PACIFIC CIRCUIT BREAKERS 12004 03/22/2023PLUMBING HEROES, LLC 12005 03/22/2023PLUMBING HEROES, LLC 12005 03/22/2023PLUMBING HEROES, LLC 12005 03/22/2023PLUMBING HEROES, LLC 12005 03/22/2023QUADIENT LEASING USA, INC. 12006 03/22/2023QUENCH USA, INC. 12007 03/22/2023RED DOT UNIFORMS 12008 03/22/2023REGIONAL TAP SERVICE CENTER 12009 03/22/2023SAKAIDA NURSERY 12010 03/22/2023SAKAIDA NURSERY 12010 03/22/2023SAKAIDA NURSERY 12010 03/22/2023SAN GABRIEL VALLEY TRIBUNE 12011 03/22/2023SAUL GUARDADO 12012 03/22/2023SAUL GUARDADO 12012 03/22/2023 SECTRAN SECURITY INC. 12013 03/22/2023

01.0170.1710.5520 POTTING SOIL & TOPPER/ CHALL 44.73

01.0170.1750.5520 NOZZLE REPLACEMENTS STOCK 174.01

02.0170.1760.6020 STRUMP GRINDER/ STREETS 25,131.4901.0100.1050.5934 10/4 LIVESCAN REIMB 25.0001.0150.1510.5204 MAR'23 COM SVCS COMMISSION MTG 100.00

01.0170.1710.5520 CARPET CHANGE/ CHALL LOBBY ENTRANCE 650.00

01.0160.1650.5520 KEYS/ NTP 55.0001.0160.1660.5520 KEYS/ SHIVELY 35.8401.0160.1670.5520 PARK BROOMS & BATTERIES 69.5901.0160.1670.5520 FLASHLIGHTS/ MVD 89.0801.0150.1530.6020 WALL PROJECT/ SCTR 13.0001.0150.1530.6020 WALL PROJECT/ SCTR 23.0601.0170.1710.5520 HR ELECTRICAL SUPP/ CHALL 20.0968.0900.9000.5968 TASK #5A POOL BLDG/ FACILITY RENO #252 42,464.4701.0150.1510.5204 MAR'23 COM SVCS COMMISSION MTG 100.00

06.0300.3010.5215 2/27-3/3 CI & CII NUTRITION PRGM 3,306.25

06.0300.3020.5215 2/27-3/3 CI & CII NUTRITION PRGM 441.65

01.0150.1510.5204 MAR'23 COM SVCS COMMISSION MTG 100.00

01.0150.1540.5910 4/3-4/6 PER DIEM CPRS CONF- SAN DIEGO 320.00

01.0170.1740.5962 12 SETS / KNEE PADS 76.6301.0170.1760.5962 KNEEPADS 383.14

01.0170.1720.5520 A/C REPAIRS/ YARD 452.30

01.0170.1720.5520 A/C REPAIRS YARD 89.4301.0150.1540.5910 4/3-4/6 PER DIEM CPRS CONF- SAN DIEGO 320.00

02.0170.1760.5537 4TH QUARTER/ COUNTY LIGHT MAINTENANCE 59,954.0001.0151.1541.5956 T-BALL UNIFORM SHIRTS 1,852.20

02.0170.1760.5540 MEMBER CONTRIBUTION/ LOCAL ST & RD'S ASSESSMENT 300.00

01.0100.1050.5934 3/1 LIVESCAN REIMB 25.0001.0160.1640.5520 COMPOUND TO PATCH STEPS/ POOL 50.1901.0160.1620.5520 KEY HASP/ LOCK STORAGE CABINETS 158.37

01.0151.1541.5215 3/1 BBALL OFFICIAL SVCS 90.0001.0000.0000.4554 2/25 DAMAGE DEPOSIT RFND/ MVD 100.00

45.0900.9000.5977 MTNC & RD PRGM/ ASPHALT RAKED UBOLTS 376.65

01.0000.0000.4508 T-BALL CLINIC REIMB 10.0001.0000.0000.4554 GAZEBO CANCELLATION REFUND 100.00

01.0140.1440.5273 FEB'23 FORECLOSURE REGISTRATION 460.00

01.0170.1710.5520 ELECTRICAL RECEPTORS/ CHALL 72.7601.0170.1710.5520 CHALL SEWER LINE/ HYDROJET & CAMERA INSPECTION 1,500.00

01.0170.1710.5520 SEWER LINE/ HYDROJECT & CAMER INSPECTION/ CHALL 1,500.00

01.0160.1650.5520 NTP SEWERLINE CLOG/ HYDROJET & CAMERA INSPECTION 1,500.00

01.0170.1710.5520 2/27 SEWER LINE CLEANUP/ CHALL 360.00

01.0170.1710.5960 4/3-7/2/23 QUARTERLY LEASE 739.20

01.0160.1610.5520 MAR'23 WATER FILTER/ CCTR 38.5901.0170.1020.5956 UNIFORM PULLOVER/ POLOS & BACKPACKS 266.39

44.0800.8010.5982 FEB'23 BUS PASSES 102.00

45.0900.9000.5977 ST/RD MTNC PRGM- SA MEDIAN PLANTS 605.27

45.0900.9000.5977 ST/RD MTNC PRGM- SA MEDIAN PLANTS 624.46

45.0900.9000.5977 ST/RD MTNC PRGM- DURFEE MEDIAN PLANTS 656.21

01.0120.1210.5919 2/2 PUBLISH NOTICE/ ORD #1262 ADOPTION 177.76

01.0151.1541.5215 3/2 BBALL OFFICIAL SCHEDULING SVCS 365.00

01.0151.1541.5215 3/1 BBALL OFFICIAL SVCS 90.0001.0130.1310.5280 MAR'23 ARMORED SVCS 185.21

SGV CITY MANAGERS' ASSOCIATION 12014 03/22/2023
SOUTHEAST CONSTRUCTION PRODUCTS,INC 12015 03/22/2023SOUTHEAST CONSTRUCTION PRODUCTS,INC 12015 03/22/2023SOUTHEAST CONSTRUCTION PRODUCTS,INC 12015 03/22/2023SOUTHERN TIRE MART LLC 12016 03/22/2023SRS AUTOMOTIVE 12017 03/22/2023SUPERIOR WAREHOUSE GROCERS 12018 03/22/2023SUPERIOR WAREHOUSE GROCERS 12018 03/22/2023TOWNSEND PUBLIC AFFAIRS 12019 03/22/2023TRUE AUTO WERX 12020 03/22/2023VANESSA VALDEZ 12021 03/22/2023VULCAN MATERIALS COMPANY 12022 03/22/2023WATER CHEMISTS,DIV. OF CCI CHEMICAL 12023 03/22/2023WATER CHEMISTS,DIV. OF CCI CHEMICAL 12023 03/22/2023WAXIE SANITARY SUPPLY 12024 03/22/2023WEST COAST ARBORISTS, INC 12025 03/22/2023WEST COAST ARBORISTS, INC 12025 03/22/2023WHITTIER FERTILIZER 12026 03/22/2023WHITTIER FERTILIZER 12026 03/22/2023WINNER INTERNATIONAL INC. 12027 03/22/2023WINNER INTERNATIONAL INC. 12027 03/22/2023WINZER 12028 03/22/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023 ELAN FINANCIAL SERVICES DFT0000509 03/01/2023

01.0100.1020.5912 3/15 MTG/ SALAS 35.00

45.0900.9000.5977 TOOL DEGREASER/ ASPHALT TOOLS (STREETS) 193.93

45.0900.9000.5977 TOOL DEGREASER RETURN- CREDIT (65.71)

02.0170.1760.5962 STRAW WATTLE/ RE-POUR 65.6002.0170.1760.5520 ST RECYCLED TIRES 235.00

01.0170.1770.5525 FUEL PUMP CONNECTION REPAIR #97 653.75

06.0300.3010.5430 TORTILLAS/ CI NUTRITION PRGM 32.9406.0300.3010.5430 TORTILLAS/ CI NUTRITION PRGM 38.4301.0100.1020.5215 MAR'23 GRANT WRITING SVCS 6,750.00

01.0170.1770.5525 ALL WINDOWS TINT #32 250.00

01.0150.1540.5910 4/3-4/6 PER DIEM CPRS CONF- SAN DIEGO 320.00

45.0900.9000.5977 ST/ RD MTNC PRMG/ ASPHALT 319.88

01.0170.1710.5520 DEC'22 H20 TREATMENT 200.00

01.0170.1710.5520 JAN'23 H20 TREATMENT 200.00

01.0170.1740.5435 JANITORIAL SUPPLIES 4,396.89

02.0170.1760.5215 11/16-11/30/22 STREET TREE TRIMMING 2,555.50

02.0170.1760.5215 1/1-1/15 STREET TREE TRIMMING 8,242.05

01.0160.1670.5520 MULCH/ MVD 1,666.98

01.0160.1670.5520 MULCH/ MVD 476.28

01.0151.1543.5952 TABLE CLOTHES/ SPECIAL EVENTS 52.9201.0150.1530.5952 3/14 TABLE CLOTH/ ST PATRICKS DAY LUNCHEON 50.6001.0150.1540.5431 AFTERS SCHOOL PROGRAM SUPP 131.87

01.0170.1020.5406 BLACK LATEX GLOVES 1,514.84

01.0150.1540.5431 AFTERS SCHOOL PROGRAM SUPP 185.60

01.0150.1540.5431 AFTERS SCHOOL PROGRAM SUPP 93.0201.0150.1540.5431 AFTERS SCHOOL PROGRAM SUPP 57.2401.0150.1540.5910 4/3-4/6 CPRS CONF/ ED.H & JUAN. F 1,390.00

01.0150.1540.5910 4/3-4/6 CPRS CONF/ J. ROBLES 935.00

01.0150.1540.5910 4/3-4/6 CPRS CONF/ V. VALDEZ 455.00

01.0150.1540.5431 AFTER SCHOOL PROGRAM SUPP 382.09

01.0150.1540.5431 AFTER SCHOOL PROGRAM SUPP 202.82

01.0150.1540.5431 AFTER SCHOOL PROGRAM SUPP 196.90

01.0150.1540.5431 AFTER SCHOOL PROGRAM SUPP 40.00

01.0151.1542.5499 MINOR EQUIPMENT/ BOXING PROGRAM 881.91

01.0151.1542.5499 MINOR EQUIPMENT/ BOXING PRORGRAM 457.53

01.0151.1543.5952 LUNAR NEW YEAR EVENT SUPP 136.28

01.0150.1530.5430 ST PATRICKS & EASTER CRAFT SUPP 123.19

06.0300.3010.5430 CA FOOD HANDLER CARD CERTIFICATE 7.9501.0100.1020.5932 12/16/22-2/15/23 CABLE & INTERNET SVCS 599.18

01.0130.1310.5406 1099-NEC YEAR END FORMS 36.1201.0130.1330.5215 FEB'23 INTERNET SVCS 336.85

01.0130.1330.5715 12/3/22-1/2/23 CITY CELL SVCS 6,801.43

44.0800.8015.5715 12/3/22-1/2/23 TRAN CELL SVCS #414 83.7944.0800.8015.5715 12/3/22-1/2/23 TRAN DATA SVCS #414 50.3068.0900.9000.5715 12/3/22-1/2/23 TRAN CELL SVCS #414 251.38

68.0900.9000.5715 12/3/22-1/2/23 TRAN DATA SVCS #414 150.90

01.0120.1210.5910 4/11-4/14 23 CCAC CONF PALM SPRINGS/ D. SCHWARTZ 575.00

01.0100.1010.5910 1/22 CONFERENCE MEALS 6.2501.0100.1010.5910 1/22 CONFERENCE MEALS 6.2501.0100.1010.5910 1/20 CONFERENCE MEALS 13.2301.0100.1010.5910 1/22/23 WELL CONF- VALLARTA SUPERMARKET #510 37.8301.0100.1010.5910 3/31-4/1 LATINOS FOR WATER REGISTRATION- VAN NUYS 175.00

ELAN FINANCIAL SERVICES DFT0000509 03/01/2023
ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023ELAN FINANCIAL SERVICES DFT0000509 03/01/2023 ELAN FINANCIAL SERVICES DFT0000509 03/01/2023

01.0100.1010.5910 FLIGHT CHARGES/ ICSC WELL 263.98

01.0100.1010.5910 FLIGHT CHARGES/ ICSC WELL L.. 468.96

01.0100.1010.5910 5/21--5/23 ICSC REGISTRATION- L. VEGAS 795.00

01.0100.1010.5910 CALCITIES REGISTRATION CREDIT #622 (550.00)01.0100.1020.5910 5/21-5/23 ICSC ANNUAL CONF REGISTRATION/L. VEGAS 795.00

01.0100.1020.5910 5/21-5/23 CONFERENCE FLIGHT CHARGES/ C.M 497.96

01.0100.1020.5910 2/8 MEAL CONFERENCE MEAL/ C.M LEAGUE OF CA CITIES 33.0201.0100.1020.5912 1/24 MEETING W/MAYOR- LOS CHILITOS 37.3401.0100.1020.5932 SGV NEWS- MTHLY SUBSCRIPTION 10.0001.0100.1020.5932 LA TIMES SUBSCRIPTION 15.9601.0100.1040.5922 ADOBE PHOTOSHOP/ CITY SM 9.9901.0100.1050.5912 1/24 STARBUCKS GIFT CARD/ PANELIST 25.0001.0160.1640.5520 FEDEX/ BLUE PRINTS 32.8101.0100.1050.5912 1/24 STARBUCKS GIFT CARD/ PANELIST 25.0001.0140.1430.5406 1/24 STAFF MEALS/ HOMELESS COUNT 103.41

01.0160.1640.5520 POOL MAINTENANCE SUPPLIES 81.7001.0160.1640.5520 FEDEX/ USB DRIVE 21.8901.0170.1710.5932 ZOOM MONTHLY SUBSCRITPION 14.9901.0170.1710.5932 ZOOM MONTHLY WEB SUBSCRIPTION 319.90

01.0170.1770.5525 LA COUNTY SANITATION- FUEL #28 58.1901.0100.1010.5715 APPLE RE-OCCURING CHARGES 6.9901.0100.1010.5910 5/21-5/23 CONF FLIGHT CHARGES #507 497.96

01.0100.1010.5910 CCCA/ SACRAMENTO CONFERENCE CREDIT (625.00)01.0100.1010.5910 05/21-5/23 ICSC L. VEGAS REGISTRATION #507 795.00

01.0100.1010.5406 AMAZON OFFICE SUPP/ CITY COUNCIL 16.4701.0100.1010.5406 AMAZON OFFICE SUPP/ CITY COUNCIL 15.4201.0100.1010.5406 CITY COUNCIL PHOTO POTRAITS 136.49

01.0100.1010.5406 SUPPLIES/ COUNCIL MEMBER 127.88

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477,648.22

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02.0170.1760.5966

City Council Agenda Report
Agenda Item No. 7.c.

DATE: March 28, 2023
TO: Honorable Mayor and Members of the City Council
APPROVED BY: Rene Salas, City Manager
SUBMITTED BY: Rene Salas, City Manager
SUBJECT: CONSIDERATION FOR AUTHORIZATION TO SEEK

REQUEST FOR PROPOSALS (RFP) FOR MECHANICAL AND

LIGHTING ENERGY EFFICIENCY UPGRADE SERVICES FOR

SOUTH EL MONTE AUTONOMOUS BUILDING CONTROLS

RETROFIT PROJECT
SUMMARY: Staff seeks City Council approval to issue Request for Proposals (RFP) for mechanical and lighting energy efficiency upgrade services for South El Monte Autonomous Building Retrofit Project. The scope of improvements are part of the project.

RECOMMENDED ACTION: Staff recommends City Council approve an RFP for mechanical and lighting energy efficiency upgrade services for South El Monte Autonomous Building Controls Retrofit Project, and authorize staff to solicit proposals.

FISCAL/FINANCIAL IMPACT: The City was awarded $1,152,144 from the US Department of Energy for the proposed project. The City will be reimbursed 100% of the costs associated with the requested professional services from the US Department of Energy. Upon final contract award, staff will advise the City Council of the proposed notto-exceed contract amount and confirm funding availability from the General Fund to be subsequently reimbursed by the US Department of Energy.

DISCUSSION: In September, 2020, The Energy Coalition, in partnership with Passive Logic and the City, applied for a grant through the Building Technologies Proving Ground - Public Sector Field Validation Funding Opportunity, a program administered by the United States Department of Energy (DOE).

In January, 2021, the City was selected by DOE for award negotiation.

On June 4, 2021, DOE awarded the City $1,152,144 in reimbursable funds, which includes a $ 404,650 cost share requirement for the South El Monte Autonomous Building Controls Retrofit Project.

On June 22, 2021, Council approved the South El Monte Autonomous Building Controls

Retrofit Project Funding Agreement between the City and DOE, and authorized the City Manager to execute the agreement and take all actions necessary to effectuate the agreement.

City staff is requesting City Council provide authorization to release the RFP in order to stay on track with the grant timeline and milestone achievements.

Staff report prepared by Angie Hernandez, Community Development Executive Assistant.

ATTACHMENT(S):

A. RFP - DOE Project

REQUEST FOR PROPOSALS (RFP)

TO PROVIDE IMPLEMENTATION

OF LIGHTING AND MECHANICAL

ENERGY EFFICIENCY UPGRADES

IN THE CITY OF SOUTH EL

MONTE, CALIFORNIA
March 29, 2023

DELIVERY ADDRESS
City of South El Monte
1415 Santa Anita Ave.

South El Monte, CA 91733
Attn: Rene Salas
City Manager

REQUIRED NUMBER OF PROPOSALS
Three (3) hard copies and one (1) electronic
copy (pdf)

CONTACT INFORMATION FOR INQUIRIES
contact via e-mail only, no telephone calls
Rene Salas
City Manager
[email protected]

PRE-PROPOSAL MEETING
None

PROPOSAL DUE DATE
April 27, 2023; 12:00 PM

RFP to Provide Implementation of Lighting and Mechanical Energy Efficiency Upgrades in the City Table of Contents
Table of Contents

1. General Information 1

2. Project Description 1

3. RFP Schedule 2

4. Scope of Services 2

5. Key Personnel 4

6. City’s Standard Professional Services Agreement 5

7. Insurance Coverage Limits and Requirements 5

8. Consultant Selection Methodology 5

9. Prevailing Wage Rates 6

10. Contract Award 7

11. Required Format for Technical Proposal Submittal 7

12. Fee Estimate Proposal Submittal 8

13. Questions Regarding This RFP 9

14. Proposal Submittal Protocol 9

15. Pre-Contractual Expenses In Responding To The RFP Preparation 9 Attachments:

Attachment A-1 - Scope of Work – Lighting Energy Efficiency Upgrades at Senior Center Attachment A-2 - Scope of Work – Mechanical Energy Efficiency Upgrades at Senior Center Attachment A-3 - Scope of Work – Lighting Energy Efficiency Upgrades at Mini Center Attachment A-4 - Scope of Work – Mechanical Energy Efficiency Upgrades at Mini Center Attachment A-5 - Scope of Work – Lighting Energy Efficiency Upgrades at Community Center Attachment B - Affidavit of Non-Collusion
Attachment C - Claims History
Attachment D - Sample Public Works Agreement

RFP to Provide Implementation of Lighting and Mechanical Energy Efficiency Upgrades in the City Cover Page

REQUEST FOR PROPOSALS (RFP)

TO PROVIDE IMPLEMENTATION OF

LIGHTING AND MECHANICAL

ENERGY EFFICIENCY UPGRADES

IN THE CITY OF SOUTH EL MONTE, CALIFORNIA
To interested and qualified Consultants:

The City of South El Monte is soliciting Proposals from qualified firms to provide Implementation of Lighting and Mechanical Energy Efficiency Upgrades in the City’s Community Center, Mini Center, and Senior Center.

Requirements for this RFP are enclosed.

In order to be considered in the selection process, interested parties shall submit three (3) hard copies and one (1) electronic copy (pdf) of their Proposals no later than 12:00 PM, April 27, 2023, to:

Rene Salas
Community Development Director
1415 Santa Anita Ave.

South El Monte, CA 91733
If you have any questions, please contact via email (no telephone calls):

Rene Salas
Community Development Director
[email protected]
Late proposals will not be accepted.

Sincerely,
Rene Salas
Community Development Director
City of South El Monte

RFP to Provide Implementation of Lighting and Mechanical Energy Efficiency Upgrades in the City RFP, Page 4

REQUEST FOR PROPOSALS (RFP)

TO PROVIDE IMPLEMENTATION

OF LIGHTING AND MECHANICAL

ENERGY EFFICIENCY UPGRADES

IN THE CITY OF SOUTH EL MONTE, CALIFORNIA
March 29, 2023

1. GENERAL INFORMATION
A. Community Profile
Incorporated in 1958, the City of South El Monte is an industrial community of approximately 21,000 residents and encompasses 2.3 square miles. This “Industrial Community” is located approximately 13 miles east of downtown Los Angeles and is adjacent to two major freeways and a major State Route in the San Gabriel Valley.

South El Monte offers a good blend of older and younger residents working in the same dedication and community spirit that the city was founded upon. Both the residents and business community are working together to make the community a better place to live and work.

In just six decades the City of South El Monte has matured into a viable commercial and industrial base, with over 2,400 businesses within 2.3 square miles. The City is currently focusing on improving the infrastructure of the community making it a better place to live and work.

B. Overview
The City is requesting the services of a company to provide Implementation of Lighting and Mechanical Energy Efficiency Upgrades in the City’s Community Center, Mini Center, and Senior Center.

2. PROJECT DESCRIPTION
Southern California Regional Energy Network (SoCalREN) Public Agency Program, administered by Los Angeles City, was authorized by the California Public Utilities Commission to help eligible public agencies in Southern California harness their collective action, save energy, reduce operating costs and protect precious resources.

To expand public agency participation in utility energy efficiency programs, SoCalREN is offering a range of free energy efficiency services to assist public agencies with accelerating energy retrofits.

The Lighting and Mechanical upgrade efforts at the Community Center, Mini Center, and Senior Center are being supported by SoCalREN. The services provided as Construction

RFP to Provide Implementation of Lighting and Mechanical Energy Efficiency Upgrades in the City RFP, Page 5
Management Support are defined on a separate document titled Roles and Responsibilities for Construction Management Support. Please refer to this document to better understand the relationship and role of SoCalREN Project Manager and assigned Energy Consultant.

Participation of SoCalREN is entirely at the discretion of Los Angeles City and SoCalREN may modify or terminate its services based on funding availability.

3. RFP SCHEDULE
Below is the RFP schedule. Below tentative schedule is subject to change by the City:

Request for Proposals Posted and Issued March 29, 2023
Deadline for Receipt of Questions April 13, 2023, 5:00 PM Addendum (if necessary) to Respond to
Questions
April 20, 2023
Deadline for Receipt of Proposals (RFP Due
Date)
April 27, 2023, 12 :00 PM
Evaluation of proposals May 2023
Final Consultant Selection May 2023
Contract Awarded by City Council June 2023
Contract Execution June 2023
Notice to Proceed July 2023

4. SCOPE OF SERVICES
Please see Attachments A-1 – A-5.

5. KEY PERSONNEL
It is imperative that the key personnel providing the consulting services have the background, experience, and qualifications to complete the project. The City reserves the right to approve all key personnel individually for work on this contract. All key staff shall be named in the contract. After the contract is signed, the proposer may not replace key staff unless their employment is terminated or agreed upon by the City. The City must approve replacement staff before a substitute person is assigned to the Project.

The City reserves the right to request that the proposer replace a staff person assigned to the contract should the City consider such a replacement to be for the good of the project.

6. CITY’S STANDARD PUBLIC WORKS AGREEMENT

RFP to Provide Implementation of Lighting and Mechanical Energy Efficiency Upgrades in the City RFP, Page 6
The RFP includes a sample of City’s Public Works Agreement as Attachment D.

Proposers shall review the Agreement and provide a statement that they will comply with all aspects of the Agreement, or provide any comments that they would like the City to consider. The City Attorney will review any comment received and make a final decision if all or part or any of such comments may be considered.

7. INSURANCE COVERAGE LIMITS AND REQUIREMENTS
Consultant shall provide Insurance Coverage Limits and Requirements as indicated in this RFP as provided in Attachment D.

8. CONSULTANT SELECTION METHODOLOGY
The proposals will be evaluated based upon several factors. These factors may include:

Evaluation Criteria Max
Points
Completeness of the Proposals and compliance with the required RFP format. 10
Project understanding, scope and approach to develop the project efficiently. 25
Experience and Qualifications of Key Staff. 25
Similar Project Experience, including familiarity with State and Federal procedures. 25
Effectiveness of Project Schedule showing how the proposer will be able to complete the design with required time duration 15 Total Points 100

RFP to Provide Implementation of Lighting and Mechanical Energy Efficiency Upgrades in the City RFP, Page 7
As part of the evaluation, the City will also contact references listed in the proposal.

One-Step RFP: This Project will use One-Step RFP method per LAPM, as the scope of work is Project–specific and defined.

City’ s Project working group will review the proposals received, and rank them based on the above criteria, and establish highest ranked consultant. The City may choose not to conduct oral interviews and negotiate a contract with the highest ranked consultant after the evaluation of written proposals.

At City’s discretion, the City may also conduct oral interviews with the top 3 ranked consultants. If oral interviews are conducted, the City will inform the selected proposers and provide the evaluation criteria for oral interviews at that time. After evaluations, the City will select the consultant who has is ranked highest.

After ranking, cost negotiations will begin with the most qualified consultant and only their cost proposal will be opened. Should negotiations fail or result in a price that the local agency does not consider fair and reasonable, negotiations must be formally terminated and the local agency must then undertake negotiations with the second most qualified consultant. If the negotiations with the second most qualified firm are not successful, negotiations must be formally terminated and the local agency must then undertake negotiations with the third most qualified consultant, and so on, until the price is determined to be fair and reasonable by the local agency.

Consultants Financial Management and Accounting System Requirements: It shall be noted that as indicated in LAPM for Federally Funded Projects, a contract shall not be awarded to a consultant without an adequate financial management and accounting system as required by 48 CFR Part 16.301-3, 2 CFR Part 200, and 48 CFR Part 31. The selected consultant shall have adequate financial management systems as required by the applicable federal regulations.

9. PREVAILING WAGE RATES
Depending upon the scope of work, the required contract provisions may include the California State Prevailing Wages (Federal Payment of Predetermined Minimum Wage applies only to federal-aid construction contracts). Prevailing wages will apply if the services to be performed will involve land surveying (such as flag persons, survey party chief, rodman or chainman), materials sampling and testing (such as drilling rig operators, pile driving, crane operators), inspection work, soils or foundation investigations, environmental hazardous materials and so forth. California State Prevailing Wage information is available through the California Department of Industrial Relations websites below. The selected Consultant will need to provide its Prevailing Wage Policy if their participation on the project includes prevailing wage work. The policy will include information on the accounting treatment of delta base and delta fringe, and verify the accounting treatment is consistent every year.

RFP to Provide Implementation of Lighting and Mechanical Energy Efficiency Upgrades in the City RFP, Page 8

1. DIR FAQ website: http://www.dir.ca.gov/OPRL/FAQ_PrevailingWage.html

2. DIR Wage Determination website:
http://www.dir.ca.gov/oprl/DPreWageDetermination.htm

3. Caltrans Prevailing Wage Interpretive Guidance:
https://ig.dot.ca.gov/resources/interpretive-guidance

10.CONTRACT AWARD
Any contract resulting from this RFP will be awarded to a firm whose Proposal meet the technical requirements of the RFP and is evaluated as the highest ranked proposal.

Proposals will be ranked in accordance with the evaluation criteria stated in this RFP.

Negotiations regarding a fair and reasonable price will occur subsequent to consultant selection. Should the City be unable to obtain a fair and reasonable price through negotiations with the highest qualified proposer, the City shall enter into negotiations with the next highest qualified proposer and may award that contract if the parties are able to arrive at a fair and reasonable price. If that is unattainable, the City shall enter into negotiations with the next highest qualified proposer in sequence until an agreement is reached.

11.REQUIRED FORMAT FOR TECHNICAL PROPOSAL SUBMITTAL
Please submit your Technical Proposal in the format specified below:

Cover Letter: Emphasize strong points of the project team and the firm’s experience.

Include the name, address, telephone number, title, and signature of the firm’s contact person for this proposal. The cover letter shall state that the submittal is valid for 120 days.

Table of Contents: Provide contents of proposal.

Section 1. Approach and Scope of Work: Provide your understanding of the project and describe your approach. Provide a detailed scope of work that your film will utilize in providing requested services in efficient and cost-effective manner. In your approach, describe methods that you will use for quality control, budget/cost control, schedule control, and document control.

Section 2: Schedule: Provide a project a detailed schedule. Use July 2023 as the start date of City’s Notice to Proceed with the project. Show project tasks, durations, start and completion dates, time allocations for City review and other regulatory agency review and any outside agencies that may be involved in the review and approval process.

Section 3. Project Team, Key Personnel and Resumes: Provide an organization chart showing the names and responsibilities of key personnel and subconsultants.

Provide resumes of all key personnel identified in the organization chart.

RFP to Provide Implementation of Lighting and Mechanical Energy Efficiency Upgrades in the City RFP, Page 9
Section 4. Company Qualifications: Provide qualifications of prime consulting firm and sub-consultants.

Section 5. References: Provide 5 Public Agency references for similar projects.

Section 6. City’s Standard Public Works Agreement (see Attachment D. Sample Professional Services Agreement): The referenced attachment is City’s Standard Professional Services Agreement, which will be executed by the selected consultant. Proposers shall review the Agreement and provide a statement that they will comply with all aspects of the Agreement or provide any comments that they would like the City to consider. Please note that the City does not guarantee that any revisions to the contract will be accepted. The selected consultant shall be prepared to execute the contract as is, if the City does not accept any changes provided by the consultant.

Section 7. Addenda Acknowledgement: If any Addenda is issued by the City, the proposers shall include an acknowledgement of receiving such Addenda and their agreement with the terms and conditions stated in such Addenda. If no Addenda is issued, proposers shall state so in this section.

Section 8. Required Attachments:

Below attachments shall be signed and submitted with the proposal:
• Attachment B - Affidavit of Non-Collusion
• Attachment C - Claims History
The Fee Proposal shall be submitted in a separate envelope as indicated in the

RFP to Provide Implementation of Lighting and Mechanical Energy Efficiency Upgrades in the City RFP, Page 10
following section.

12.FEE ESTIMATE PROPOSAL SUBMITTAL
Fee Proposal shall be submitted in a separate sealed envelope.

Fee shall be provided in detail per each task identified on this RFP, including staff hours, hourly rates, and any subconsultant cost (if applicable). If subconsultant is proposed, provide the same detail with hours and hourly rates.

13.QUESTIONS REGARDING THIS RFP
All questions regarding this RFP must be submitted via email:

Rene Salas
City Manager
[email protected]
Questions regarding this proposal shall be submitted via email to the above contact within the deadline identified on the RFP Schedule. In response to all questions received by this date, City will issue an Addendum on the date identified on the RFP Schedule prior to the proposal submittal due date. The addendum will be emailed to all RFP recipients on record.

14.PROPOSAL SUBMITTAL PROTOCOL
Interested and qualified firms shall submit their proposals as follows:
• Envelope 1: Technical Proposal (Each Facility breakdown), 3 bound copies and 1 pdf file on thumb drive. Please indicate on the Proposal Cover:

TECHNICAL PROPOSAL
Implementation of Lighting and Mechanical Energy Efficiency Upgrades at the Senior Center, A111CMC4-P2Z.

Implementation of Lighting and Mechanical Energy Efficiency Upgrades at the Mini Center, A111CWB3-P2Z.

Implementation of Lighting Energy Efficiency Upgrades at the Community Center, A111CWB1-P2Z.
• Envelope 2: Fee Proposal (Each Facility breakdown), 3 bound copies and 1 pdf file on thumb drive. Please indicate on the Proposal Cover:

FEE PROPOSAL
Implementation of Lighting and Mechanical Energy Efficiency

RFP to Provide Implementation of Lighting and Mechanical Energy Efficiency Upgrades in the City RFP, Page 11
Upgrades at the Senior Center, A111CMC4-P2Z.

Implementation of Lighting and Mechanical Energy Efficiency Upgrades at the Mini Center, A111CWB3-P2Z.

Implementation of Lighting and Mechanical Energy Efficiency Upgrades at the Community Center, A111CWB1-P2Z.

Proposal submittal due date is:

April 27, 2023, 12:00 pm
Proposals shall be addressed to:

Rene Salas
City Manager
415 Santa Anita Ave.

South El Monte, CA 91733
Late proposals will not be accepted.

15.PRE-CONTRACTUAL EXPENSES IN RESPONDING TO THE RFP PREPARATION The City shall not be liable for any pre-contractual expenses incurred by any proposer or by any selected consultant. Each proposer shall protect, defend, indemnify, and hold harmless the City from any and all liability, claims, or expenses whosoever incurred by, or on behalf of, the entity participating in the preparation of its response to this RFP. Precontractual expenses are defined as expenses incurred by proposers and the selected consultant, if any, in:
▪ Preparing and submitting information in response to this RFP ▪ Negotiations with the City on any matter related to this procurement ▪ Costs associated with interviews, meetings, travel or presentations ▪ All other expenses incurred by a proposer/consultant prior to the date of award and a formal notice to proceed.

The City reserves the right to amend, withdraw and cancel this RFP. The City reserves the right to reject all responses to this request at any time prior to contract execution, or only award a partial contract for a limited scope of work. The City reserves the right to request or obtain additional information about any and all proposals.

RFP to Provide Implementation of Lighting and Mechanical Energy Efficiency Upgrades in the City RFP, Page 12

END OF RFP

ATTACHMENTS TO FOLLOW
Attachment A-1 Scope of Work – Implementation of Lighting Energy Efficiency Upgrades for Senior Center
Attachment A-2 Scope of Work – Implementation of Mechanical Energy Efficiency Upgrades for Senior Center
Attachment A-3 Scope of Work – Implementation of Lighting Energy Efficiency Upgrades for Mini Center
Attachment A-4 Scope of Work – Implementation of Mechanical Energy Efficiency Upgrades for Mini Center
Attachment A-5 Scope of Work – Implementation of Lighting Energy Efficiency Upgrades for Community Center
Attachment B Affidavit of Non-Collusion
Attachment C Claims History
Attachment D Sample Professional Services Agreement

Attachment A, Page 1

ATTACHMENT A

SCOPES OF WORK
[see attached]

City of South El Monte
Senior Center
Technical Performance Specifications for
Implementation of Lighting Energy Efficiency Upgrades
A111CMC4-P2Z
Prepared For:

Senior Center
1556 Central Ave
South El Monte, CA 91733
Prepared By:

City of Los Angeles/Southern California
Regional Energy Network (SoCalREN)
Scope and Technical Specifications Developed By:

TRC Companies

1 Table of Contents
Contents
A Project Supported by SoCalREN.................................................................................................................2 Disclaimer......................................................................................................................................................2 1) Executive Summary...............................................................................................................................3

1.1 Overview of EEMs.........................................................................................................................3 2) General Guidance for Lighting Projects..............................................................................................10

2.1 Interior Lighting Controls Upgrade .............................................................................................10

2.2 Exterior Lighting Retrofits...........................................................................................................11

2 A Project Supported by SoCalREN
Southern California Regional Energy Network (SoCalREN) Public Agency Program, administered by Los Angeles City, was authorized by the California Public Utilities Commission to help eligible public agencies in Southern California harness their collective action, save energy, reduce operating costs and protect precious resources. To expand public agency participation in utility energy efficiency programs, SoCalREN is offering a range of free energy efficiency services to assist public agencies with accelerating energy retrofits.

The Lighting upgrade effort at the Senior Center is being supported by SoCalREN. The services provided as Construction Management Support are defined on a separate document titled Roles and Responsibilities for Construction Management Support. Please refer to this document to better understand the relationship and role of SoCalREN Project Manager and assigned Energy Consultant.

Participation of SoCalREN is entirely at the discretion of Los Angeles City and SoCalREN may modify or terminate its services based on funding availability.

Disclaimer
The products in this report represent examples based on their efficiency and impact on project economics.

Measures will require more detailed engineering analysis of feasibility and constructability. This study does not include specific design instructions and is not intended as a design document. The selected design professional or installation contractor shall accept responsibility and liability for the results.

3 1) Executive Summary
The purpose of this document is to provide additional details and performance specifications for recommended lighting energy efficiency projects at this site. The document is intended to help the selected contractor more closely match their project design to the proposed scope.

Disclaimer
This document is NOT a design specification and neither TRC nor SoCalREN are providing engineer-ofrecord services. If there are any conflicts between the recommendations in this document and any state, local, or federal codes and requirements, then the recommendations in this document shall be superseded by those codes.

1.1 Overview of EEMs
The scope of this project includes exterior lighting upgrade and interior lighting controls upgrade and the following provides a high-level description of the measures proposed for this site. • Interior Lighting Controls Upgrade
• Exterior LED Fixtures
SoCalREN is happy to support the City of South El Monte (“City”) by discussing the pros and cons of the various technology options and helping to identify the scope that will most effectively meet the City’s goals.
2) General

2.1 Terms and Conditions
The Contractor is expected to perform the construction work in compliance with the specific project requirements listed below. Details of these items will be discussed at the Pre-Construction meeting and memorialized in the meeting minutes for that meeting.

Contract terms and conditions put forth by the City as part of this project should not conflict with the scope of work terms and conditions. If a discrepancy should arise, the City’s contract terms and conditions should take precedence.

The Contractor shall adhere to the following terms and conditions throughout the project:
a) Contractor shall conduct all work during business hours in all areas unless previously scheduled with the City. Contractor shall comply with safety requirements in accordance with the City’s requirements and Cal/OSHA.

4 b) Contractor must notify the City in advance of any work that may be disruptive to the normal operations and parking lot traffic flow. Any shutdown of service and/or utilities must be approved and scheduled with the City. Schedule the work after approval from the City so as to not interrupt daily operation of the facility. Contractor must check with the City if the work needs to be performed after hours.
c) Contractor shall do all that is necessary to maintain a safe working environment for contractor’s employees, the City, facility employees, and the general public present. Safety signs, barricades, and/or other materials will be erected by the Contractor to warn patrons and staff away from work areas. Safety of patrons, City staff, and contractor’s employees shall be a priority and shall be the responsibility of the Contractor.
d) Contractor shall work with the City facility staff to understand and abide by any site-specific security procedures.
e) Contractor shall clean up any construction dust, dirt, and debris from work surfaces or equipment after work is completed each day and prior to occupancy. f) Contractor shall immediately notify the City of any and all issues that may result in a project delay and/or impact work quality or safety.
g) The City must be informed of and approve all work performed by subcontractors; however, the City will deal only with the Contractor regarding work done and costs incurred by subcontractors. h) Contractor shall be very careful to leave the facility with no damage to its structure, contents, existing finishes, and with no evidence of cutting or patching. i) Contractor is responsible for removing all construction and packing debris from the work site and keeping a clean, safe work area at all times. Clean up of the work area shall be at no additional cost to the City. If hazardous materials are encountered during execution of the contract, the Contractor will be responsible for removing and disposing said materials in accordance with federal, state, and local statutes and codes. Contractor will provide the City with appropriate documentation regarding the disposal of said hazardous materials as requested or required. j) Contractor shall be very careful to leave the facility with no damage to its structure, contents, existing finishes, and with no evidence of cutting or patching. The Contractor will be held liable for the cost of repair or replacement of structures, utility systems, and any other parts of the facility damaged by the Contractor’s acts of negligence or lack of full adherence to the requirements of the Scope contained herein. Contractor will be held liable for the cost of repair or replacement of building components and/or vehicle(s) damaged by falling/flying equipment and/or debris.
k) All work shall be performed in accordance with all Federal, state, and local codes. l) Contractor shall perform work in accordance with applicable requirements of governing codes, rules and regulations including the following minimum standards, whether statutory or not:
● California Electrical Code (CEC) Title 24, Part 3
● California Building Energy Efficiency Code (CBEEC) Title 24, Part 6

5 ● California Appliance Efficiency Regulations, Title 20 ● American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE) Standards
● National Electrical Code, including Los Angeles County and City of South of El Monte, local interpretation.
● Equipment and materials specified under this performance specification shall conform to the standards of UL, ASTM, NEMA, ANSI, and ETL. Base materials shall be ASTM and/or ANSI standards. Electrical manufactured apparatus furnished under this section shall conform to National Electrical Manufacturer's Association (NEMA) standards and shall bear the Underwriters' Laboratories (UL) or Electrical Testing Laboratory (ETL) label where such a label is applicable
● Contractor is responsible for securing all necessary permits, including 2022 Title 24 energy code documentation and compliance permits, and shall abide by local laws and regulations.
m) All work shall be warranted against defects in material and workmanship for a period of one year from the date of acceptance. Any applicable warranty information beyond this should be stated and provided upfront.
n) Descriptions, size, quantity, and condition of existing equipment reported in this document is for guidance only. Contractor shall independently verify all existing site conditions. The City will not be responsible for any restocking fees associated with extra or incorrectly ordered equipment. o) Provide copies of the all the applicable licenses to the City before beginning the work including but not limited to C-10 - Electrical Contractor.
p) Contractor shall survey work areas, access, and conditions of existing systems. Also, log the existing conditions to discuss with the City officials and get all required approvals from the City to continue with the project implementation.
q) Schedule the work after the approval from the City so as to not interrupt daily operation of the facility. Contractor to check with the City if the work needs to be performed after hours. r) Clean-up, removal of old lighting equipment and fixtures, and/or recycling fees are to be included. s) Contractor must meet appropriate insurance and/or bond requirements outlined by the City. t) Any other cost of business fees/expenses associated with performing the City work are to be included in the bid.
u) Written approval from the City must be received in order to complete the work assigned. v) All goods and/or services shall comply with applicable OSHA regulations in effect at the time goods are shipped and/or the service is performed. Material safety data sheets (MSDS) are required in accordance with applicable regulations. MSDS must be left on site immediately after goods and/or services have been provided.
w) Contractor will provide information and assistance with incentives (green initiatives) and/or credits that may be offered by manufacturers, utility companies, state and/or federal agencies.

6 2.2 Prevailing Wages
a) Contractor shall be required to pay the prevailing rate of wages in accordance with the labor code and the State of California’s prevailing wage laws.

2.3 Meetings
Contractor shall attend the following meetings complete with preparation and follow-up:
a) Pre-construction logistics meeting: for introduction to team members, to understand roles and responsibilities, to discuss the construction schedule, and to learn the submittal transmittal process. At the pre-construction meeting, the construction manager (CM) shall establish a mechanism for ongoing verification/inspection of work.
b) Submittal review meetings, as needed: for discussion of major submittal-related issues that cannot be resolved through the submittal transmittal process. c) Construction kickoff meeting: to resolve any remaining pre-construction issues, discuss safety concerns, and begin construction on site.
d) Regular construction meetings, as needed: to discuss punch list items, the progress of the construction, and safety issues with upcoming work.
e) Final job walk(s): to convey substantial completion to project team members and request final acceptance. Contractor shall schedule this meeting and the City of South of El Monte CM and facility personnel shall attend.
f) Contractor shall review meeting minutes circulated after each meeting and resolve all action items assigned to contractor by the due date indicated in the minutes.

2.4 Logistics
Contractor shall coordinate logistics with the City to ensure safe and timely execution of the work. At a minimum, contractor shall perform the following activities:
a) The City shall provide a site-specific safety briefing to contractor upon approval of the construction schedule. Contractor shall submit a safety plan per California OSHA standards as required in the contract to the City.
b) Contractor shall work with the City and facility personnel to understand and abide by security procedures, as applicable.
c) The City will assist to coordinate parking for contractor’s vehicles. The parking strategy will be finalized in the pre-construction logistics meeting.
d) The City shall designate an area at each of the facilities for equipment storage and staging. The staging area(s) will be finalized in the pre-construction logistics meeting.

7 e) Contractor shall coordinate with the Agency CM prior to moving contractor’s equipment, tools, and materials onto the construction sites at the start of the project. f) Contractor shall be responsible for the security of contractor’s properties, equipment, construction materials, and all other items contained in contractor’s staging area(s) or elsewhere on the construction sites.
g) Contractor shall check in with the Agency CM at the start of each shift. the City CM will facilitate access to scheduled locations.
h) Contractor will manage delivery and staging of material to the sites, including any secured storage considerations.
i) All equipment and materials demolished under the terms of this project are to become the property of contractor and to be removed from the sites and properly disposed, unless stated otherwise by the customer. Recyclable, non-hazardous material will be recycled. Submittals

2.5 Time Schedule for the project
The Contractor shall complete the project in 3 months from the Notice to Proceed (NTP). The Contractor shall provide a project timeline identifying various milestones to meet the required schedule.

2.6 Bid Schedule
a) RFI’s shall be received no later than 5:00 pm on 04/13/2023 via email to City Contact at [email protected]
b) Finalized Scope of Work including all applicable RFI revisions will be issued no later than 04/20/2023.
c) Bids shall be received no later than 12:20 pm on 4/27/2023. 3) Submittals
Contractor will provide submittals as outlined below:

3.1 Preconstruction
Within (10) working days of work order proposal package approval, contractor shall provide the following submittals:
a) Proposed construction schedule with major milestones indicated. May include, but not limited to:
• Equipment order
• Anticipated equipment delivery date

8 • Construction start and completion by site or major area • Project walk through and punch list development
• Project sign off
b) Work plan
c) Safety plan
d) Construction permits
e) Equipment submittals
f) Certifications for safety testing, acoustic testing, structural testing where applicable g) Hazardous Waste Disposal Certificates as requested or required h) Forms for list of points, 2022 Title-24 Compliance forms, start-up, pre-functional checklist, functional performance tests

3.2 Warranty Requirements
Warranty documentation for all the installed fixtures and controls. • Any applicable warranty information should be stated and provided upfront. • All materials shall be new and of good quality, free from damage or defect. Warranty periods shall commence at the time of final acceptance. All work furnished shall be guaranteed against defective materials, workmanship and/or improper performance for a period of one year after final acceptance of the work. During this period, the Contractor shall provide replacement materials and the necessary labor to replace defective materials and repair incorrectly operating systems.

3.3 Training
Provide necessary training required for maintenance and document relevant training documents for the City's reference.

3.4 Close-Out
Within 10 days of notifying the City of South of substantial completion, contractor shall provide the following submittals:
a) Final signed-off punch list
b) Executed final acceptance form
• Final approval letter from the City must be received to deem the work as complete and satisfactory.
c) As-builts including but not limited to lighting fixtures schedule and controls drawings. Operation and maintenance (O&M) manuals for all the sensors and fixtures.

9 d) Product manual, cut sheets, O&M manuals for electrical systems, and all other related manufacturer provided documents on all the new products/equipment installed. e) Training session outline
• Provide necessary training required for future maintenance and document relevant training documents for the City's reference.

Submittals shall not be considered complete until they are reviewed and approved by the City. Contractor shall make corrections and transmit the revised submittal for approval.

10 4) General Guidance for Lighting Projects
Description of Scope
The scope of this project includes upgrading the interior lighting controls and replacing and retrofitting existing exterior lighting equipment with new equipment and controls. The following provides more specifics on the scope of work.

Interior Lighting Controls Upgrade
• Install Title 24-2022 required controls, as applicable Exterior Lighting Retrofits
• Remove and replace existing Metal Halide wallpacks fixtures with new LED wallpacks • Install Title 24-2022 required controls, as applicable

4.1 Interior Lighting Controls Upgrade
This measure proposes to install occupancy sensors for all the spaces and add automated lighting controls.

The following provides additional performance specifications for the proposed controls.

Controls
• Contractor shall furnish and install all necessary lighting control devices in order to comply with all state, local, and federal codes, including but not limited to Title 24-2022 Section 130.2.

Depending on lighting power density and building configuration, these controls may include:
o Multi-level dimming controls
o Daylighting controls
o Occupancy sensors
• Contractor is responsible for identifying if power packs are needed for new occupancy sensors and performing the required installation work including but not limited to:
o Sensor Mounting
o Fixture and sensor connection
o Low voltage wiring
• Contractor shall provide automatic-wall-switch occupancy sensorsuitable for mounting in a single gang switchbox. Contractor shall replace the existing toggle switch with wall-switch occupancy sensors.
• Contractor shall provide new lighting controls sensors free of defect and capable of controls based on occupancy and daylighting.
• Contractor shall identify emergency lighting fixtures and verify the occupancy sensors do not interfere with their function.
• Sensors shall be UL listed.
• All lighting control sensors shall be warranted for a period of no less than five years.

11 • Sensing technologies shall be dual technology sensors. The occupancy sensor system shall not emit or interfere with any electronic device or human assistive devices. • Sensors shall be either surface-mounted or recessed compatible with the site’s existing construction.

Implementation
• Contractor shall commission occupancy sensors and daylighting controls to shutoff or dim fixtures in accordance to code requirements and City satisfaction • Contractor shall provide necessary training required for future maintenance and document relevant training documents for the site staff’s reference. • Contractor shall provide necessary training and documentation pertaining to the new controls system installed and programmed Sequence of Operations. • This performance specification does not include all details required for the completion of the work. Contractor shall be responsible for the cost of all items required for a complete and fully functional system. Contractor shall provide all materials, tools, equipment, and services required to meet the scope of work.

4.2 Exterior Lighting Retrofits
This measure proposes to replace or retrofit the existing metal halide exterior lighting fixtures with new LED fixtures and Title 24-compliant controls. The following provides additional performance specifications for the proposed LED equipment and controls.

Equipment
The following table summarizes the existing and proposed exterior lighting equipment. Contractor shall select appropriate fixtures per the specifications below.

Exterior LED Upgrades
Existing Equipment Retrofit Description Controls
Min
Efficacy
(LPW)
Max
Fixture
Wattage
Qty Nominal
CCT
(1) 150W Metal Halide
Discharge (HID) Lamp in
Wall Pack
Replace with LED Wall
Pack, Lithonia TWX2 LED
ALO 40K MVOLT DDB XD
or similar
Integrated Photocell 110 32 2 5000
The performance of the new luminaires shall meet or exceed the following:
• New fixtures shall be installed one-for-one with existing. • New fixtures shall be meet requirements set forth by the America Recovery and Reinvestment Act (ARRA)
• New lighting equipment shall comply with all state, local, and federal codes, including but not limited to Title 24-2022 Section 130.2.

12 • New fixtures and retrofit kits must meet the following requirements:
o Be a Design Light Consortium (DLC) Premium New Luminaire, listed on the DLC Qualified Products List (QPL) version 4.4 or later.
 Recessed can retrofit kits must be EnergyStar or DLC v4.4 listed o Color Rendering Index (CRI) must be 80 or higher.
o Lumen maintenance shall be 50,000 hours at L70 and 36,000 hours at L90 or better. o Fixtures must be rated Universal Voltage (120/277V)
o Fixtures must be dimmable using 0-10V control
o Wallpacks must be rated minimum IP65 (Ingress Protection code) o Wallpacks must be full cutoff type
Controls
• Contractor shall furnish and install all necessary lighting control devices in order to comply with all state, local, and federal codes, including but not limited to Title 24-2022 Section 130.2.

Depending on fixture wattage and mounting height, these controls may include:
o Photocell or astronomical timeclock control, or other control capable of automatically shutting lights off when daylight is available.
o Motion sensing lighting controls capable of automatically reducing the lighting power of each luminaire by between 40% and 90% when no occupancy is detected. o Motion sensors must be rated to operate at relevant mounting heights for the fixture installed
o New fixtures shall be wired to existing lighting control systems including but not limited to photocells and timeclocks.

Implementation
• Contractor shall verify applicability of the proposed fixtures, including but not limited to mounting type, voltage, etc.
• Contractor shall verify fixture counts before ordering new fixtures and materials. • Contractor shall demolish, remove, and recycle existing fixtures or internal fixture components, as needed, in order to install the new fixtures.
o New fixtures shall be installed one-for-one with existing. • Contractor shall measure and verify that light levels from new LED fixtures meet the customer’s requirements and adjust as necessary.
• Contractor shall commission motion sensor controls to timeout or dim in accordance with code requirements and City satisfaction
• Contractor shall provide necessary training required for future maintenance and document relevant training documents for the site staff’s reference. • Contractor shall provide necessary training and documentation pertaining to the new controls system installed and programmed Sequence of Operations. • This performance specification does not include all details required for the completion of the work. Contractor shall be responsible for the cost of all items required for a complete and fully functional system. Contractor shall provide all materials, tools, equipment, and services required to meet the scope of work.

City of South El Monte
Senior Center
Technical Performance Specifications for
Implementation of Mechanical Energy Efficiency
Upgrades
A111CMC4-P2Z
Prepared For:

Senior Center
1556 Central Ave
South El Monte, CA 91733
Prepared By:

County of Los Angeles/Southern California
Regional Energy Network (SoCalREN)
Scope and Technical Specifications Developed By:

TRC Companies

1 Table of Contents
A Project Supported by SoCalREN.................................................................................................................2 Disclaimer......................................................................................................................................................2 1) Executive Summary...............................................................................................................................3 2) General..................................................................................................................................................3

2.1 Terms and Conditions ........................................................................................................................................ 3

2.2 Prevailing Wages.................................................................................................................................................. 5

2.3 Meetings................................................................................................................................................................... 5

2.4 Logistics.................................................................................................................................................................... 6

2.5 Time Schedule for the project......................................................................................................................... 7

2.6 Bid Schedule........................................................................................................................................................... 7 3) Submittals.............................................................................................................................................7

3.1 Preconstruction .................................................................................................................................................... 7

3.2 Warranty Requirements.................................................................................................................................... 8

3.3 Training.................................................................................................................................................................... 8

3.4 Close-Out.................................................................................................................................................................. 8 4) Execution of Mechanical Projects.........................................................................................................9

4.1 Technical Specifications .................................................................................................................................... 9

4.1.1 Gas Electric Packaged Rooftop Unit Replacement......................................................................10

4.2 Testing, Adjustment, and Balancing ...........................................................................................................12

4.3 Implementation Verification .........................................................................................................................12

4.4 Measurement and Verification.....................................................................................................................13

4.5 Training..................................................................................................................................................................13

2 A Project Supported by SoCalREN
Southern California Regional Energy Network (SoCalREN) Public Agency Program, administered by Los Angeles County, was authorized by the California Public Utilities Commission to help eligible public agencies in Southern California harness their collective action, save energy, reduce operating costs and protect precious resources. To expand public agency participation in utility energy efficiency programs, SoCalREN is offering a range of free energy efficiency services to assist public agencies with accelerating energy retrofits.

The mechanical upgrade project at the City of South El Monte’s Senior Center is being supported by SoCalREN. The services provided as Construction Management Support are defined on a separate document titled Roles and Responsibilities for Construction Management Support. Please refer to this document to better understand the relationship and role of SoCalREN Project Manager and assigned Energy Consultant.

Participation of SoCalREN is entirely at the discretion of the City of South of El Monte and SoCalREN may modify or terminate its services based on funding availability.

Disclaimer
The products in this report represent examples based on their efficiency and impact on project economics.

Measures will require more detailed engineering analysis of feasibility and constructability. This study does not include specific design instructions and is not intended as a design document. The selected design professional or installation contractor shall accept responsibility and liability for the results.

3 1) Executive Summary
The Senior Center at the city of South El Monte (“City”) is a single-story, approximately 10,000 square feet building. The building is usually occupied between 8AM and 5PM during weekdays and closed on weekends. The building is served by six (6) packaged rooftop units with DX cooling coils and gas heating 3 – 10 tons in size. All heating ventilation and air conditioning (HVAC) units are controlled by programmable thermostats. The City of South El Monte is planning various energy efficiency upgrades at the Senior Center including the following measures:
• Gas Electric Packaged Rooftop Unit Replacement
SoCalREN is happy to support the City by discussing the pros and cons of the various technology options and helping to identify the scope that will most effectively meet the City’s goals.

The Following parties are involved during the project construction:
• Agency Construction Manager (CM): Public agency representative assigned as Construction Manager
• Contractor: Installation contractor
2) General

2.1 Terms and Conditions
The Contractor is expected to perform the construction work in compliance with the specific project requirements listed below. Details of these items will be discussed at the Pre-Construction meeting and memorialized in the meeting minutes for that meeting.

Contract terms and conditions put forth by the City as part of this project should not conflict with the scope of work terms and conditions. If a discrepancy should arise, the City’s contract terms and conditions should take precedence.

The Contractor shall adhere to the following terms and conditions throughout the project:
a) Contractor shall conduct all work during business hours in all areas unless previously scheduled with the City of South of El Monte. Contractor shall comply with safety requirements in accordance with the City of South of El Monte’s requirements and Cal/OSHA. b) Contractor must notify the City in advance of any work that may be disruptive to the normal operations and parking lot traffic flow. Any shutdown of service and/or utilities must be approved and scheduled with the City. Schedule the work after approval from the City so as to not interrupt daily operation of the facility. Contractor must check with the City if the work needs to be performed after hours.
c) Contractor shall do all that is necessary to maintain a safe working environment for contractor’s employees, the City, facility employees, and the general public present. Safety signs, barricades,

4 and/or other materials will be erected by the Contractor to warn patrons and staff away from work areas. Safety of patrons, City staff, and contractor’s employees shall be a priority and shall be the responsibility of the Contractor.
d) Contractor shall work with the City facility staff to understand and abide by any site-specific security procedures.
e) Contractor shall clean up any construction dust, dirt, and debris from work surfaces or equipment after work is completed each day and prior to occupancy. f) Contractor shall immediately notify the City of any and all issues that may result in a project delay and/or impact work quality or safety.
g) The City must be informed of and approve all work performed by subcontractors; however, the City will deal only with the Contractor regarding work done and costs incurred by subcontractors. h) Contractor shall be very careful to leave the facility with no damage to its structure, contents, existing finishes, and with no evidence of cutting or patching. i) Contractor is responsible for removing all construction and packing debris from the work site and keeping a clean, safe work area at all times. Clean up of the work area shall be at no additional cost to the City. If hazardous materials are encountered during execution of the contract, the Contractor will be responsible for removing and disposing said materials in accordance with federal, state, and local statutes and codes. Contractor will provide the City with appropriate documentation regarding the disposal of said hazardous materials as requested or required. j) Contractor shall be very careful to leave the facility with no damage to its structure, contents, existing finishes, and with no evidence of cutting or patching. The Contractor will be held liable for the cost of repair or replacement of structures, utility systems, and any other parts of the facility damaged by the Contractor’s acts of negligence or lack of full adherence to the requirements of the Scope contained herein. Contractor will be held liable for the cost of repair or replacement of building components and/or vehicle(s) damaged by falling/flying equipment and/or debris.
k) All work shall be performed in accordance with all Federal, state, and local codes. l) Contractor shall perform work in accordance with applicable requirements of governing codes, rules and regulations including the following minimum standards, whether statutory or not:
● California Electrical Code (CEC) Title 24, Part 3
● California Building Energy Efficiency Code (CBEEC) Title 24, Part 6 ● California Appliance Efficiency Regulations, Title 20 ● American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE) Standards
● National Electrical Code, including Los Angeles County and City of South of El Monte, local interpretation.
● Equipment and materials specified under this performance specification shall conform to the standards of UL, ASTM, NEMA, ANSI, and ETL. Base materials shall be ASTM and/or ANSI standards. Electrical manufactured apparatus furnished under this section shall

5 conform to National Electrical Manufacturer's Association (NEMA) standards and shall bear the Underwriters' Laboratories (UL) or Electrical Testing Laboratory (ETL) label where such a label is applicable
● Contractor is responsible for securing all necessary permits, including 2023 Title 24 energy code documentation and compliance permits, and shall abide by local laws and regulations.
m) All work shall be warranted against defects in material and workmanship for a period of one year from the date of acceptance. Any applicable warranty information beyond this should be stated and provided upfront.
n) Descriptions, size, quantity, and condition of existing equipment reported in this document is for guidance only. Contractor shall independently verify all existing site conditions. The City will not be responsible for any restocking fees associated with extra or incorrectly ordered equipment. o) Provide copies of the all the applicable licenses to the City before beginning the work including but not limited to C-10 - Electrical Contractor.
p) Contractor shall survey work areas, access, and conditions of existing systems. Also, log the existing conditions to discuss with the City officials and get all required approvals from the City to continue with the project implementation.
q) Schedule the work after the approval from the City so as to not interrupt daily operation of the facility. Contractor to check with the City if the work needs to be performed after hours. r) Contractor must meet appropriate insurance and/or bond requirements outlined by the City. s) Any other cost of business fees/expenses associated with performing the City work are to be included in the bid.
t) Written approval from the City must be received in order to complete the work assigned. u) All goods and/or services shall comply with applicable OSHA regulations in effect at the time goods are shipped and/or the service is performed. Material safety data sheets (MSDS) are required in accordance with applicable regulations. MSDS must be left on site immediately after goods and/or services have been provided.
v) Contractor will provide information and assistance with incentives (green initiatives) and/or credits that may be offered by manufacturers, utility companies, state and/or federal agencies.

2.2 Prevailing Wages
a) Contractor shall be required to pay the prevailing rate of wages in accordance with the labor code and the State of California’s prevailing wage laws.

2.3 Meetings
Contractor shall attend the following meetings complete with preparation and follow-up:

6 a) Pre-construction logistics meeting: for introduction to team members, to understand roles and responsibilities, to discuss the construction schedule, and to learn the submittal transmittal process. At the pre-construction meeting, the construction manager (CM) shall establish a mechanism for ongoing verification/inspection of work.
b) Submittal review meetings, as needed: for discussion of major submittal-related issues that cannot be resolved through the submittal transmittal process. c) Construction kickoff meeting: to resolve any remaining pre-construction issues, discuss safety concerns, and begin construction on site.
d) Regular construction meetings, as needed: to discuss punch list items, the progress of the construction, and safety issues with upcoming work.
e) Final job walk(s): to convey substantial completion to project team members and request final acceptance. Contractor shall schedule this meeting and the City of South of El Monte CM and facility personnel shall attend.
f) Contractor shall review meeting minutes circulated after each meeting and resolve all action items assigned to contractor by the due date indicated in the minutes.

2.4 Logistics
Contractor shall coordinate logistics with the City to ensure safe and timely execution of the work. At a minimum, contractor shall perform the following activities:
a) The City shall provide a site-specific safety briefing to contractor upon approval of the construction schedule. Contractor shall submit a safety plan per California OSHA standards as required in the contract to the City.
b) Contractor shall work with the City and facility personnel to understand and abide by security procedures, as applicable.
c) The City will assist to coordinate parking for contractor’s vehicles. The parking strategy will be finalized in the pre-construction logistics meeting.
d) The City shall designate an area at each of the facilities for equipment storage and staging. The staging area(s) will be finalized in the pre-construction logistics meeting. e) Contractor shall coordinate with the Agency CM prior to moving contractor’s equipment, tools, and materials onto the construction sites at the start of the project. f) Contractor shall be responsible for the security of contractor’s properties, equipment, construction materials, and all other items contained in contractor’s staging area(s) or elsewhere on the construction sites.
g) Contractor shall check in with the Agency CM at the start of each shift. the City CM will facilitate access to scheduled locations.

7 h) Contractor shall notify the Agency CM one week prior to any scheduled shutdowns of HVAC systems, equipment, or utilities, as needed. The City CM shall be responsible for notifying tenants of the scheduled shutdowns.
i) Contractor will manage delivery and staging of material to the sites, including any secured storage considerations.
j) All equipment and materials demolished under the terms of this project are to become the property of contractor and to be removed from the sites and properly disposed, unless stated otherwise by the customer. Recyclable, non-hazardous material will be recycled. Submittals

2.5 Time Schedule for the project
The Contractor shall complete the project in 3 months from the Notice to Proceed (NTP). The Contractor shall provide a project timeline identifying various milestones to meet the required schedule.

2.6 Bid Schedule
a) RFI’s shall be received no later than 5:00 pm on 04/13/2023 via email to City Contact at [email protected]
b) Bids shall be received no later than 12:00 pm on 04/27/2023. 3) Submittals
Contractor will provide submittals as outlined below:

3.1 Preconstruction
Within (10) working days of work order proposal package approval, contractor shall provide the following submittals:
a) Proposed construction schedule with major milestones indicated. May include, but not limited to:
• Equipment order
• Anticipated equipment delivery date
• Construction start and completion by site or major area • Project walk through and punch list development
• Project sign off
b) Work plan
c) Safety plan
d) Construction permits

8 e) Equipment submittals
f) Certifications for safety testing, acoustic testing, structural testing where applicable g) Hazardous Waste Disposal Certificates as requested or required h) Forms for list of points, 2023 Title-24 Compliance forms, start-up, pre-functional checklist, functional performance tests
i) Plans for system layouts, controls drawings, refrigerant piping, water piping where applicable, and singe line airflow and single life refrigerant plans
j) Control drawings and documentation of sequences

3.2 Warranty Requirements
Warranty documentation for all the installed equipment and controls. • Any applicable warranty information should be stated and provided upfront. • All materials shall be new and of good quality, free from damage or defect. Warranty periods shall commence at the time of final acceptance. All work furnished shall be guaranteed against defective materials, workmanship and/or improper performance for a period of one year after final acceptance of the work. During this period, the Contractor shall provide replacement materials and the necessary labor to replace defective materials and repair incorrectly operating systems.
• HVAC Equipment:
o Provide a written minimum five-year warranty on-site replacement material and workmanship. On-site replacement includes transportation, removal, and installation of new products.

3.3 Training
Provide necessary training required for maintenance and document relevant training documents for the City's reference.

3.4 Close-Out
Within 10 days of notifying the City of South of substantial completion, contractor shall provide the following submittals:
a) Final signed-off punch list
b) Executed final acceptance form
• Final approval letter from the City must be received to deem the work as complete and satisfactory.

9 c) As-builts including but not limited to system layouts, controls drawings, refrigerant piping, water piping where applicable, singe line airflow, single line refrigerant plans, control drawings and sequence of operations. Operation and maintenance (O&M) manuals for all the installed HVAC and controls equipment.
d) Systems manual, cut sheets, O&M manuals for mechanical and electrical systems, and all other related manufacturer provided documents on all the new products/equipment installed. e) Warranty documentation for all the installed HVAC and controls equipment. f) Reports for pre-functional checklists, TAB, functional tests, commissioning documents, measurement and verification measurements, trend data, etc. g) Training session outline
• Provide necessary training required for future maintenance and document relevant training documents for the City's reference.

Submittals shall not be considered complete until they are reviewed and approved by the City. Contractor shall make corrections and transmit the revised submittal for approval. 4) Execution of Mechanical Projects
The Contractor is responsible for selecting, procuring, and coordinating installation of system equipment to provide fully functional HVAC packaged units as outlined in this performance specification.

This performance specification does not include all details required for the completion of the work. The Contractor shall be responsible for the cost of all items required for a complete and fully functional system. The Contractor shall provide all materials, tools, equipment, and services required to meet the scope of work.

4.1 Technical Specifications
The City is planning various HVAC upgrades and the proposed equipment are to be furnished and installed by the Contractor to meet the performance specifications provided below. The Contractor is responsible for identifying any modifications or changes to the proposed equipment selection and is responsible for obtaining written approval from the City to adopt any equipment schedule modifications or changes.

10 4.1.1 Gas Electric Packaged Rooftop Unit Replacement Existing Units Proposed Units
Site Description Manufacturer Model/
Serial
Cooling
Tons
Heating
MBH
Recommended
Manufacturer
Cooling
Tons
Min
IEER/
SEER
Heating
MBH
Min

HSPF/COP
Senior Center
Gas Electric
Packaged
Rooftop Unit

CARRIER
GLOBAL CORP.
48HCDD12A
2A5A0A0A0
10 205 Carrier / Trane /
Or Equal
10 15.0
IEER
205 3.4 COP
Gas Electric
Packaged
Rooftop Unit

CARRIER
GLOBAL CORP.
48TFL006 5 90 Carrier / Trane /
Or Equal
5 15.0
SEER
90 8.2 HSPF
Gas Electric
Packaged
Rooftop Unit

CARRIER
GLOBAL CORP.
48HCDD12A
2A5A0A0A0
10 205 Carrier / Trane /
Or Equal
10 15.0
IEER
205 3.4 COP
Gas Electric
Packaged
Rooftop Unit

CARRIER
GLOBAL CORP.
48HCLA06A
2A5A0A0A0
5 106 Carrier / Trane /
Or Equal
5 15.0
SEER
106 8.2 HSPF
Gas Electric
Packaged
Rooftop Unit

CARRIER
GLOBAL CORP.
48HCDD08A
2A5A0A0A0

7.5 184 Carrier / Trane /
Or Equal

7.5 15.0
IEER
184 3.4 COP
Gas Electric
Packaged
Rooftop Unit

CARRIER
GLOBAL CORP.
48HCLA04A
2A5A0A0A0

3.0 90 Carrier / Trane /
Or Equal

3.0 15.0
SEER
90 8.2 HSPF
The City is planning to replace the six (6) existing gas electric packaged rooftop units (RTUs) at the Senior Center with new Title 24 compliant units. The following outlines the responsibilities the Contractor is accountable for with respect to the packaged rooftop unit replacement at this site:
• Contractor shall disconnect and remove the six (6) existing gas electric packaged RTUs. The Contractor is responsible for the removal and disposal of the existing RTUs in accordance with local, state and federal regulations, and the Contractor will provide all the necessary equipment, labor, and materials to safely accomplish said removal and disposal. The Contractor shall recover and dispose of the refrigerant from the existing rooftop units per U.S.

Environmental Protection Agency (EPA) guidelines.
• Contractor shall furnish and install six (6) packaged rooftop heat pumps from Carrier. If the Contractor is not able to furnish Carrier units meeting the minimum efficiency requirements from the above table, the contractor shall recommend other manufacturers meeting the above requirements after consulting with the City.
• The new units shall fully support the integration of third-party control systems through the BACnet protocol. They shall be furnished and installed with BACnet MS/TP and/or BACnet IP capable controllers to meet this requirement.

11 • The new units shall have operating efficiencies compliant with 2023 Tile 24 minimum efficiency requirements. See above table.
• Contractor shall provide all labor, materials, equipment, accessories, etc., required for the design, purchase, delivery, and installation of six (6) new packaged rooftop heat pumps. All materials and equipment furnished for this job shall be in current production and shall be of quality material. Used, shopworn, demonstrator, prototype, reconditioned, or discontinued equipment or materials are not acceptable.
• The units must be factory packaged and tested according to ARI, ASHRAE, UL, and any other applicable code standards.
• All work shall be performed in accordance with current applicable building, plumbing, electrical, and HVAC codes. The Contractor shall be responsible for obtaining all necessary permits.
• Contractor shall conduct a survey of the existing undersized electrical service and upgrade it to be compatible with the new packaged rooftop heat pumps. Contractor shall analyze the existing electrical service configuration, power, and capacity. • The six (6) packaged rooftop heat pumpsshall be sized to meet or exceed the cooling, heating, and ventilation loads of the present RTUs, whichever best meets the facility needs and budget.
• Contractor shall inspect the existing ductwork and perform any repairs as needed. The Contractor shall perform duct leak remediation as required in compliance with 2023 Title 24 Standards and Regulations, Section 110 (or prevailing Title 24). • Contractorshall verify the existing electrical connections to the existing RTUs prior to ordering the new units and shall provide a new fused disconnect switch, fused to provide maximum over-current protection required by the new unit, and make additional modifications to the circuit breaker and/or electrical feeders serving the unit if a larger breaker and/or feeders are required.
• PassiveLogic shall be notified at least 4 weeks in advance before the removal of the old HVAC equipment to coordinate the proper disconnection and/or removal of the temperature and relative humidity sensors in the existing rooftop units. • Contractor shall remove the existing gas connections to the rooftop units. • Any electrical wiring from the source to the newly installed units is the Contractor’s responsibility.
• The Contractor shall inspect the existing concrete pad and repair as necessary to ensure the pad can accommodate the new units. The Contractor shall provide curb adapters and all associated roofing required to install new units on existing roof curbs and provide a weathertight installation of new units. • All installations shall be in accordance with manufacturer’s recommendations. • Contractor shall install/implement control sequences to include but not limited to:
o Equipment Start/Stop

12 o Economizer Control (Units with mechanical cooling capacity greater than 54,000 Btu/hr)
o Economizer Fault Detection and Diagnostics (Units with mechanical cooling capacity greater than 54,000 Btu/hr)
o All other 2023 Title-24 Required Controls
• Contractor shall ensure the new HVAC units are programmed to comply with the City’s requests.
• Contractor shall develop and supply comprehensive documentation and supporting materials associated with the sequence of operations developed for the six (6) packaged rooftop heat pumps for the City’s reference and future use.
• Contractor shall ensure that appropriate testing, adjusting and balancing measurements are used to ensure compliance with minimum ventilation requirements per code. • Contractor is responsible for the start-up and commissioning of the six (6) packaged rooftop heat pumps. All systems must be fully functional and operational after installation. If followup work is required to correct installation, the City shall not be charged. The Contractor shall provide a system manual and a detailed commissioning report with all the findings and equipment submittals.
• Contractor shall train key City staff on operation and general maintenance of the units. Prior to leaving the job site, the Contractor shall provide the City with all manufacturers' warranty documents upon completion of installation and training. • Contractor shall respond to inquiries within 24 hours and will service any non-working units on the day of the call during the warranty period. The City will not be responsible for any additional costs to repair or replace new equipment or parts that are still under warranty; the Contractor is responsible for all liability.
• Unless otherwise specified, the Contractor shall unconditionally guarantee the labor and the materials used in performance of this contract within the specified guidelines and recommendations of the manufacturer’s warranty. If any defects or signs of deterioration are noted which in the City’s opinion are due to faulty workmanship or materials, the Contractor shall be notified and shall make the necessary repairs to correct any deficiency in the system at the Contractor’s expense.

4.2 Testing, Adjustment, and Balancing
Contractor shall ensure that appropriate testing, adjusting and balancing measurements are used to ensure compliance with minimum ventilation requirements per code.

4.3 Implementation Verification
Contractor shall perform functional testing of all the equipment to ensure that the units are operational and control sequences are properly implemented and working per design intent. The Contractor shall

13 provide a system manual and a detailed commissioning report with all the findings and equipment submittals.

4.4 Measurement and Verification
Contractor shall ensure through measurement and verification that ventilation requirements, cooling and heating loads, and 2023 Title 24 code requirements are met and the recommended sequence of operations are implemented.

4.5 Training
Contractor shall provide necessary training required for the installed controlled system, including maintenance, commissioning, and detailed documentation relevant to training for the City’s reference.

Training documents shall not be considered complete until they are reviewed and approved by the City.

Contractor shall make corrections and transmit the revised submittal for approval.

City of South El Monte
Mini Center
Technical Performance Specifications for
Implementation of Lighting Energy Efficiency Upgrades
A111CWB1-P2Z
Prepared For:

Mini Center
1824 Central Ave
South El Monte, CA 91733
Prepared By:

City of Los Angeles/Southern California
Regional Energy Network (SoCalREN)
Scope and Technical Specifications Developed By:

TRC Companies

1 Table of Contents
Contents
A Project Supported by SoCalREN.................................................................................................................2 Disclaimer......................................................................................................................................................2 1) Executive Summary...............................................................................................................................3

1.1 Overview of EEMs.........................................................................................................................3 2) General Guidance for Lighting Projects..............................................................................................10

2.1 Interior Lighting Controls Upgrade .............................................................................................10

2.2 Exterior Lighting Retrofits...........................................................................................................11

2 A Project Supported by SoCalREN
Southern California Regional Energy Network (SoCalREN) Public Agency Program, administered by Los Angeles City, was authorized by the California Public Utilities Commission to help eligible public agencies in Southern California harness their collective action, save energy, reduce operating costs and protect precious resources. To expand public agency participation in utility energy efficiency programs, SoCalREN is offering a range of free energy efficiency services to assist public agencies with accelerating energy retrofits.

The Lighting upgrade effort at the Mini Center is being supported by SoCalREN. The services provided as Construction Management Support are defined on a separate document titled Roles and Responsibilities for Construction Management Support. Please refer to this document to better understand the relationship and role of SoCalREN Project Manager and assigned Energy Consultant.

Participation of SoCalREN is entirely at the discretion of Los Angeles City and SoCalREN may modify or terminate its services based on funding availability.

Disclaimer
The products in this report represent examples based on their efficiency and impact on project economics.

Measures will require more detailed engineering analysis of feasibility and constructability. This study does not include specific design instructions and is not intended as a design document. The selected design professional or installation contractor shall accept responsibility and liability for the results.

3 1) Executive Summary
The purpose of this document is to provide additional details and performance specifications for recommended lighting energy efficiency projects at this site. The document is intended to help the selected contractor more closely match their project design to the proposed scope.

Disclaimer
This document is NOT a design specification and neither TRC nor SoCalREN are providing engineer-ofrecord services. If there are any conflicts between the recommendations in this document and any state, local, or federal codes and requirements, then the recommendations in this document shall be superseded by those codes.

1.1 Overview of EEMs
The scope of this project includes exterior lighting upgrade and interior lighting controls upgrade and the following provides a high-level description of the measures proposed for this site. • Interior Lighting Controls Upgrade
• Exterior LED Fixtures
SoCalREN is happy to support the City of South El Monte (“City”) by discussing the pros and cons of the various technology options and helping to identify the scope that will most effectively meet the City’s goals.
2) General

2.1 Terms and Conditions
The Contractor is expected to perform the construction work in compliance with the specific project requirements listed below. Details of these items will be discussed at the Pre-Construction meeting and memorialized in the meeting minutes for that meeting.

Contract terms and conditions put forth by the City as part of this project should not conflict with the scope of work terms and conditions. If a discrepancy should arise, the City’s contract terms and conditions should take precedence.

The Contractor shall adhere to the following terms and conditions throughout the project:
a) Contractor shall conduct all work during business hours in all areas unless previously scheduled with the City. Contractor shall comply with safety requirements in accordance with the City’s requirements and Cal/OSHA.

4 b) Contractor must notify the City in advance of any work that may be disruptive to the normal operations and parking lot traffic flow. Any shutdown of service and/or utilities must be approved and scheduled with the City. Schedule the work after approval from the City so as to not interrupt daily operation of the facility. Contractor must check with the City if the work needs to be performed after hours.
c) Contractor shall do all that is necessary to maintain a safe working environment for contractor’s employees, the City, facility employees, and the general public present. Safety signs, barricades, and/or other materials will be erected by the Contractor to warn patrons and staff away from work areas. Safety of patrons, City staff, and contractor’s employees shall be a priority and shall be the responsibility of the Contractor.
d) Contractor shall work with the City facility staff to understand and abide by any site-specific security procedures.
e) Contractor shall clean up any construction dust, dirt, and debris from work surfaces or equipment after work is completed each day and prior to occupancy. f) Contractor shall immediately notify the City of any and all issues that may result in a project delay and/or impact work quality or safety.
g) The City must be informed of and approve all work performed by subcontractors; however, the City will deal only with the Contractor regarding work done and costs incurred by subcontractors. h) Contractor shall be very careful to leave the facility with no damage to its structure, contents, existing finishes, and with no evidence of cutting or patching. i) Contractor is responsible for removing all construction and packing debris from the work site and keeping a clean, safe work area at all times. Clean up of the work area shall be at no additional cost to the City. If hazardous materials are encountered during execution of the contract, the Contractor will be responsible for removing and disposing said materials in accordance with federal, state, and local statutes and codes. Contractor will provide the City with appropriate documentation regarding the disposal of said hazardous materials as requested or required. j) Contractor shall be very careful to leave the facility with no damage to its structure, contents, existing finishes, and with no evidence of cutting or patching. The Contractor will be held liable for the cost of repair or replacement of structures, utility systems, and any other parts of the facility damaged by the Contractor’s acts of negligence or lack of full adherence to the requirements of the Scope contained herein. Contractor will be held liable for the cost of repair or replacement of building components and/or vehicle(s) damaged by falling/flying equipment and/or debris.
k) All work shall be performed in accordance with all Federal, state, and local codes. l) Contractor shall perform work in accordance with applicable requirements of governing codes, rules and regulations including the following minimum standards, whether statutory or not:
● California Electrical Code (CEC) Title 24, Part 3
● California Building Energy Efficiency Code (CBEEC) Title 24, Part 6

5 ● California Appliance Efficiency Regulations, Title 20 ● American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE) Standards
● National Electrical Code, including Los Angeles County and City of South of El Monte, local interpretation.
● Equipment and materials specified under this performance specification shall conform to the standards of UL, ASTM, NEMA, ANSI, and ETL. Base materials shall be ASTM and/or ANSI standards. Electrical manufactured apparatus furnished under this section shall conform to National Electrical Manufacturer's Association (NEMA) standards and shall bear the Underwriters' Laboratories (UL) or Electrical Testing Laboratory (ETL) label where such a label is applicable
● Contractor is responsible for securing all necessary permits, including 2022 Title 24 energy code documentation and compliance permits, and shall abide by local laws and regulations.
m) All work shall be warranted against defects in material and workmanship for a period of one year from the date of acceptance. Any applicable warranty information beyond this should be stated and provided upfront.
n) Descriptions, size, quantity, and condition of existing equipment reported in this document is for guidance only. Contractor shall independently verify all existing site conditions. The City will not be responsible for any restocking fees associated with extra or incorrectly ordered equipment. o) Provide copies of the all the applicable licenses to the City before beginning the work including but not limited to C-10 - Electrical Contractor.
p) Contractor shall survey work areas, access, and conditions of existing systems. Also, log the existing conditions to discuss with the City officials and get all required approvals from the City to continue with the project implementation.
q) Schedule the work after the approval from the City so as to not interrupt daily operation of the facility. Contractor to check with the City if the work needs to be performed after hours. r) Clean-up, removal of old lighting equipment and fixtures, and/or recycling fees are to be included. s) Contractor must meet appropriate insurance and/or bond requirements outlined by the City. t) Any other cost of business fees/expenses associated with performing the City work are to be included in the bid.
u) Written approval from the City must be received in order to complete the work assigned. v) All goods and/or services shall comply with applicable OSHA regulations in effect at the time goods are shipped and/or the service is performed. Material safety data sheets (MSDS) are required in accordance with applicable regulations. MSDS must be left on site immediately after goods and/or services have been provided.
w) Contractor will provide information and assistance with incentives (green initiatives) and/or credits that may be offered by manufacturers, utility companies, state and/or federal agencies.

6 2.2 Prevailing Wages
a) Contractor shall be required to pay the prevailing rate of wages in accordance with the labor code and the State of California’s prevailing wage laws.

2.3 Meetings
Contractor shall attend the following meetings complete with preparation and follow-up:
a) Pre-construction logistics meeting: for introduction to team members, to understand roles and responsibilities, to discuss the construction schedule, and to learn the submittal transmittal process. At the pre-construction meeting, the construction manager (CM) shall establish a mechanism for ongoing verification/inspection of work.
b) Submittal review meetings, as needed: for discussion of major submittal-related issues that cannot be resolved through the submittal transmittal process. c) Construction kickoff meeting: to resolve any remaining pre-construction issues, discuss safety concerns, and begin construction on site.
d) Regular construction meetings, as needed: to discuss punch list items, the progress of the construction, and safety issues with upcoming work.
e) Final job walk(s): to convey substantial completion to project team members and request final acceptance. Contractor shall schedule this meeting and the City of South of El Monte CM and facility personnel shall attend.
f) Contractor shall review meeting minutes circulated after each meeting and resolve all action items assigned to contractor by the due date indicated in the minutes.

2.4 Logistics
Contractor shall coordinate logistics with the City to ensure safe and timely execution of the work. At a minimum, contractor shall perform the following activities:
a) The City shall provide a site-specific safety briefing to contractor upon approval of the construction schedule. Contractor shall submit a safety plan per California OSHA standards as required in the contract to the City.
b) Contractor shall work with the City and facility personnel to understand and abide by security procedures, as applicable.
c) The City will assist to coordinate parking for contractor’s vehicles. The parking strategy will be finalized in the pre-construction logistics meeting.
d) The City shall designate an area at each of the facilities for equipment storage and staging. The staging area(s) will be finalized in the pre-construction logistics meeting.

7 e) Contractor shall coordinate with the Agency CM prior to moving contractor’s equipment, tools, and materials onto the construction sites at the start of the project. f) Contractor shall be responsible for the security of contractor’s properties, equipment, construction materials, and all other items contained in contractor’s staging area(s) or elsewhere on the construction sites.
g) Contractor shall check in with the Agency CM at the start of each shift. the City CM will facilitate access to scheduled locations.
h) Contractor will manage delivery and staging of material to the sites, including any secured storage considerations.
i) All equipment and materials demolished under the terms of this project are to become the property of contractor and to be removed from the sites and properly disposed, unless stated otherwise by the customer. Recyclable, non-hazardous material will be recycled. Submittals

2.5 Time Schedule for the project
The Contractor shall complete the project in 3 months from the Notice to Proceed (NTP). The Contractor shall provide a project timeline identifying various milestones to meet the required schedule.

2.6 Bid Schedule
a) RFI’s shall be received no later than 5:00 pm on 04/13/2023 via email to City Contact at [email protected]
b) Finalized Scope of Work including all applicable RFI revisions will be issued no later than 04/20/2023.
c) Bids shall be received no later than 12:00 pm on 04/27/2023. 3) Submittals
Contractor will provide submittals as outlined below:

3.1 Preconstruction
Within (10) working days of work order proposal package approval, contractor shall provide the following submittals:
a) Proposed construction schedule with major milestones indicated. May include, but not limited to:
• Equipment order
• Anticipated equipment delivery date

8 • Construction start and completion by site or major area • Project walk through and punch list development
• Project sign off
b) Work plan
c) Safety plan
d) Construction permits
e) Equipment submittals
f) Certifications for safety testing, acoustic testing, structural testing where applicable g) Hazardous Waste Disposal Certificates as requested or required h) Forms for list of points, 2022 Title-24 Compliance forms, start-up, pre-functional checklist, functional performance tests
i) Control drawings and documentation of sequences

3.2 Warranty Requirements
Warranty documentation for all the installed fixtures and controls. • Any applicable warranty information should be stated and provided upfront. • All materials shall be new and of good quality, free from damage or defect. Warranty periods shall commence at the time of final acceptance. All work furnished shall be guaranteed against defective materials, workmanship and/or improper performance for a period of one year after final acceptance of the work. During this period, the Contractor shall provide replacement materials and the necessary labor to replace defective materials and repair incorrectly operating systems.

3.3 Training
Provide necessary training required for maintenance and document relevant training documents for the City's reference.

3.4 Close-Out
Within 10 days of notifying the City of South of substantial completion, contractor shall provide the following submittals:
a) Final signed-off punch list
b) Executed final acceptance form
• Final approval letter from the City must be received to deem the work as complete and satisfactory.

9 c) As-builts including but not limited to lighting fixtures schedule and controls drawings. Operation and maintenance (O&M) manuals for all the sensors and fixtures. d) Product manual, cut sheets, O&M manuals for electrical systems, and all other related manufacturer provided documents on all the new products/equipment installed. e) Training session outline
• Provide necessary training required for future maintenance and document relevant training documents for the City's reference.

Submittals shall not be considered complete until they are reviewed and approved by the City. Contractor shall make corrections and transmit the revised submittal for approval.

10 4) General Guidance for Lighting Projects
Description of Scope
The scope of this project includes upgrading the interior lighting controls and replacing and retrofitting existing exterior lighting equipment with new equipment and controls. The following provides more specifics on the scope of work.

Interior Lighting Controls Upgrade
• Install Title 24-2022 required controls, as applicable Exterior Lighting Retrofits
• Remove and replace existing Metal Halide wallpacks fixtures with new LED wallpacks • Install Title 24-2022 required controls, as applicable

4.1 Interior Lighting Controls Upgrade
This measure proposes to install occupancy sensors for all the spaces and add automated lighting controls.

The following provides additional performance specifications for the proposed controls.

Controls
• Contractor shall furnish and install all necessary lighting control devices in order to comply with all state, local, and federal codes, including but not limited to Title 24-2022 Section 130.2.

Depending on lighting power density and building configuration, these controls may include:
o Multi-level dimming controls
o Daylighting controls
o Occupancy sensors
• Contractor is responsible for identifying if power packs are needed for new occupancy sensors and performing the required installation work including but not limited to:
o Sensor Mounting
o Fixture and sensor connection
o Low voltage wiring
• Contractor shall provide automatic-wall-switch occupancy sensorsuitable for mounting in a single gang switchbox. Contractor shall replace the existing toggle switch with wall-switch occupancy sensors.
• Contractor shall provide new lighting controls sensors free of defect and capable of controls based on occupancy and daylighting.
• Contractor shall identify emergency lighting fixtures and verify the occupancy sensors do not interfere with their function.
• Sensors shall be UL listed.
• All lighting control sensors shall be warranted for a period of no less than five years.

11 • Sensing technologies shall be dual technology sensors. The occupancy sensor system shall not emit or interfere with any electronic device or human assistive devices. • Sensors shall be either surface-mounted or recessed compatible with the site’s existing construction.

Implementation
• Contractor shall commission occupancy sensors and daylighting controls to shutoff or dim fixtures in accordance to code requirements and City satisfaction • Contractor shall provide necessary training required for future maintenance and document relevant training documents for the site staff’s reference. • Contractor shall provide necessary training and documentation pertaining to the new controls system installed and programmed Sequence of Operations. • This performance specification does not include all details required for the completion of the work. Contractor shall be responsible for the cost of all items required for a complete and fully functional system. Contractor shall provide all materials, tools, equipment, and services required to meet the scope of work.

4.2 Exterior Lighting Retrofits
This measure proposes to replace or retrofit the existing T5 linear fluorescent pole mounted lighting fixtures with new LED fixtures and Title 24-compliant controls. The following provides additional performance specifications for the proposed LED equipment and controls.

Equipment
The following table summarizes the existing and proposed exterior lighting equipment. Contractor shall select appropriate fixtures per the specifications below.

Exterior LED Upgrades
Existing Equipment Retrofit Description Controls
Min
Efficacy
(LPW)
Max
Fixture
Wattage
Qty Nominal
CCT
(1) 432W Pole Mounted
T5 Linear Fluorescent -8
lamp Fixtures
Replace with LED Pole
Mounted Fixture, PLT
Solutions PLT -90196 or
similar
Integrated Photocell 110 120 2 5000
(1) 324W Pole Mounted
T5 Linear Fluorescent -6
lamp Fixtures
Replace with LED Pole
Mounted Fixture, PLT
Solutions PLT -90196 or
similar
Integrated Photocell 110 120 3 5000
The performance of the new luminaires shall meet or exceed the following:
• New fixtures shall be installed one-for-one with existing.

12 • New fixtures shall be meet requirements set forth by the America Recovery and Reinvestment Act (ARRA)
• New lighting equipment shall comply with all state, local, and federal codes, including but not limited to Title 24-2022 Section 130.2.
• New fixtures shall be compatible to be used with the existing poles • New fixtures and retrofit kits must meet the following requirements:
o Be a Design Light Consortium (DLC) Premium New Luminaire, listed on the DLC Qualified Products List (QPL) version 4.4 or later.
 Recessed can retrofit kits must be EnergyStar or DLC v4.4 listed o Color Rendering Index (CRI) must be 80 or higher.
o Lumen maintenance shall be 50,000 hours at L70 and 36,000 hours at L90 or better. o Fixtures must be rated Universal Voltage (120/277V)
o Fixtures must be dimmable using 0-10V control
o Fixtures must be rated minimum IP65 (Ingress Protection code) Controls
• Contractor shall furnish and install all necessary lighting control devices in order to comply with all state, local, and federal codes, including but not limited to Title 24-2022 Section 130.2.

Depending on fixture wattage and mounting height, these controls may include:
o Photocell or astronomical timeclock control, or other control capable of automatically shutting lights off when daylight is available.
o Motion sensing lighting controls capable of automatically reducing the lighting power of each luminaire by between 40% and 90% when no occupancy is detected. o Motion sensors must be rated to operate at relevant mounting heights for the fixture installed
o New fixtures shall be wired to existing lighting control systems including but not limited to photocells and timeclocks.

Implementation
• Contractor shall verify applicability of the proposed fixtures, including but not limited to mounting type, voltage, etc.
• Contractor shall verify fixture counts before ordering new fixtures and materials. • Contractor shall demolish, remove, and recycle existing fixtures or internal fixture components, as needed, in order to install the new fixtures.
o New fixtures shall be installed one-for-one with existing. • Contractor shall measure and verify that light levels from new LED fixtures meet the customer’s requirements and adjust as necessary.
• Contractor shall commission motion sensor controls to timeout or dim in accordance with code requirements and City satisfaction
• Contractor shall provide necessary training required for future maintenance and document relevant training documents for the site staff’s reference. • Contractor shall provide necessary training and documentation pertaining to the new controls system installed and programmed Sequence of Operations.

13 • This performance specification does not include all details required for the completion of the work. Contractor shall be responsible for the cost of all items required for a complete and fully functional system. Contractor shall provide all materials, tools, equipment, and services required to meet the scope of work.

City of South El Monte
Mini Center
Technical Performance Specifications for
Implementation of Mechanical Energy Efficiency
Upgrades
A111CWB1-P2Z
Prepared For:

Mini Center
1824 Central Ave
South El Monte, CA 91733
Prepared By:

County of Los Angeles/Southern California
Regional Energy Network (SoCalREN)
Scope and Technical Specifications Developed By:

TRC Companies

1 Table of Contents
A Project Supported by SoCalREN.................................................................................................................2 Disclaimer......................................................................................................................................................2 1) Executive Summary...............................................................................................................................3 2) General..................................................................................................................................................3

2.1 Terms and Conditions ........................................................................................................................................ 3

2.2 Prevailing Wages.................................................................................................................................................. 5

2.3 Meetings................................................................................................................................................................... 6

2.4 Logistics.................................................................................................................................................................... 6

2.5 Time Schedule for the project......................................................................................................................... 7

2.6 Bid Schedule........................................................................................................................................................... 7 3) Submittals.............................................................................................................................................7

3.1 Preconstruction .................................................................................................................................................... 7

3.2 Warranty Requirements.................................................................................................................................... 8

3.3 Training.................................................................................................................................................................... 8

3.4 Close-Out.................................................................................................................................................................. 8 4) Execution of Mechanical Projects.........................................................................................................9

4.1 Technical Specifications .................................................................................................................................... 9

4.1.1 Gas Electric Packaged Rooftop Unit Replacement......................................................................10

4.1.1 Gas Electric Wall Mounted Unit Replacement..............................................................................12

4.2 Testing, Adjustment, and Balancing ...........................................................................................................15

4.3 Implementation Verification .........................................................................................................................15

4.4 Measurement and Verification.....................................................................................................................15

4.5 Training..................................................................................................................................................................15

2 A Project Supported by SoCalREN
Southern California Regional Energy Network (SoCalREN) Public Agency Program, administered by Los Angeles County, was authorized by the California Public Utilities Commission to help eligible public agencies in Southern California harness their collective action, save energy, reduce operating costs and protect precious resources. To expand public agency participation in utility energy efficiency programs, SoCalREN is offering a range of free energy efficiency services to assist public agencies with accelerating energy retrofits.

The mechanical upgrade project at the City of South El Monte’s Mini Center is being supported by SoCalREN. The services provided as Construction Management Support are defined on a separate document titled Roles and Responsibilities for Construction Management Support. Please refer to this document to better understand the relationship and role of SoCalREN Project Manager and assigned Energy Consultant.

Participation of SoCalREN is entirely at the discretion of the City of South of El Monte and SoCalREN may modify or terminate its services based on funding availability.

Disclaimer
The products in this report represent examples based on their efficiency and impact on project economics.

Measures will require more detailed engineering analysis of feasibility and constructability. This study does not include specific design instructions and is not intended as a design document. The selected design professional or installation contractor shall accept responsibility and liability for the results.

3 1) Executive Summary
The Mini Center at the city of South El Monte (“City”) is a single-story, approximately 6,500 square feet building. The building is usually occupied between 8AM and 5PM during weekdays and closed on weekends. The building is served by two (2) packaged rooftop units with DX cooling coils and gas heating 3 – 10 tons in size and six (6) gas electric wall mounted units. All heating ventilation and air conditioning (HVAC) units are controlled by programmable thermostats. The City of South El Monte is planning various energy efficiency upgrades at the Mini Center including the following measures:
• Gas Electric Packaged Rooftop Unit Replacement
• Gas Electric Wall Mounted Unit Replacement
SoCalREN is happy to support the City by discussing the pros and cons of the various technology options and helping to identify the scope that will most effectively meet the City’s goals.

The Following parties are involved during the project construction:
• Agency Construction Manager (CM): Public agency representative assigned as Construction Manager
• Contractor: Installation contractor
2) General

2.1 Terms and Conditions
The Contractor is expected to perform the construction work in compliance with the specific project requirements listed below. Details of these items will be discussed at the Pre-Construction meeting and memorialized in the meeting minutes for that meeting.

Contract terms and conditions put forth by the City as part of this project should not conflict with the scope of work terms and conditions. If a discrepancy should arise, the City’s contract terms and conditions should take precedence.

The Contractor shall adhere to the following terms and conditions throughout the project:
a) Contractor shall conduct all work during business hours in all areas unless previously scheduled with the City of South of El Monte. Contractor shall comply with safety requirements in accordance with the City of South of El Monte’s requirements and Cal/OSHA. b) Contractor must notify the City in advance of any work that may be disruptive to the normal operations and parking lot traffic flow. Any shutdown of service and/or utilities must be approved and scheduled with the City. Schedule the work after approval from the City so as to not interrupt daily operation of the facility. Contractor must check with the City if the work needs to be performed after hours.

4 c) Contractor shall do all that is necessary to maintain a safe working environment for contractor’s employees, the City, facility employees, and the general public present. Safety signs, barricades, and/or other materials will be erected by the Contractor to warn patrons and staff away from work areas. Safety of patrons, City staff, and contractor’s employees shall be a priority and shall be the responsibility of the Contractor.
d) Contractor shall work with the City facility staff to understand and abide by any site-specific security procedures.
e) Contractor shall clean up any construction dust, dirt, and debris from work surfaces or equipment after work is completed each day and prior to occupancy. f) Contractor shall immediately notify the City of any and all issues that may result in a project delay and/or impact work quality or safety.
g) The City must be informed of and approve all work performed by subcontractors; however, the City will deal only with the Contractor regarding work done and costs incurred by subcontractors. h) Contractor shall be very careful to leave the facility with no damage to its structure, contents, existing finishes, and with no evidence of cutting or patching. i) Contractor is responsible for removing all construction and packing debris from the work site and keeping a clean, safe work area at all times. Clean up of the work area shall be at no additional cost to the City. If hazardous materials are encountered during execution of the contract, the Contractor will be responsible for removing and disposing said materials in accordance with federal, state, and local statutes and codes. Contractor will provide the City with appropriate documentation regarding the disposal of said hazardous materials as requested or required. j) Contractor shall be very careful to leave the facility with no damage to its structure, contents, existing finishes, and with no evidence of cutting or patching. The Contractor will be held liable for the cost of repair or replacement of structures, utility systems, and any other parts of the facility damaged by the Contractor’s acts of negligence or lack of full adherence to the requirements of the Scope contained herein. Contractor will be held liable for the cost of repair or replacement of building components and/or vehicle(s) damaged by falling/flying equipment and/or debris.
k) All work shall be performed in accordance with all Federal, state, and local codes. l) Contractor shall perform work in accordance with applicable requirements of governing codes, rules and regulations including the following minimum standards, whether statutory or not:
● California Electrical Code (CEC) Title 24, Part 3
● California Building Energy Efficiency Code (CBEEC) Title 24, Part 6 ● California Appliance Efficiency Regulations, Title 20 ● American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE) Standards
● National Electrical Code, including Los Angeles County and City of South of El Monte, local interpretation.

5 ● Equipment and materials specified under this performance specification shall conform to the standards of UL, ASTM, NEMA, ANSI, and ETL. Base materials shall be ASTM and/or ANSI standards. Electrical manufactured apparatus furnished under this section shall conform to National Electrical Manufacturer's Association (NEMA) standards and shall bear the Underwriters' Laboratories (UL) or Electrical Testing Laboratory (ETL) label where such a label is applicable
● Contractor is responsible for securing all necessary permits, including 2023 Title 24 energy code documentation and compliance permits, and shall abide by local laws and regulations.
m) All work shall be warranted against defects in material and workmanship for a period of one year from the date of acceptance. Any applicable warranty information beyond this should be stated and provided upfront.
n) Descriptions, size, quantity, and condition of existing equipment reported in this document is for guidance only. Contractor shall independently verify all existing site conditions. The City will not be responsible for any restocking fees associated with extra or incorrectly ordered equipment. o) Provide copies of the all the applicable licenses to the City before beginning the work including but not limited to C-10 - Electrical Contractor.
p) Contractor shall survey work areas, access, and conditions of existing systems. Also, log the existing conditions to discuss with the City officials and get all required approvals from the City to continue with the project implementation.
q) Schedule the work after the approval from the City so as to not interrupt daily operation of the facility. Contractor to check with the City if the work needs to be performed after hours. r) Contractor must meet appropriate insurance and/or bond requirements outlined by the City. s) Any other cost of business fees/expenses associated with performing the City work are to be included in the bid.
t) Written approval from the City must be received in order to complete the work assigned. u) All goods and/or services shall comply with applicable OSHA regulations in effect at the time goods are shipped and/or the service is performed. Material safety data sheets (MSDS) are required in accordance with applicable regulations. MSDS must be left on site immediately after goods and/or services have been provided.
v) Contractor will provide information and assistance with incentives (green initiatives) and/or credits that may be offered by manufacturers, utility companies, state and/or federal agencies.

2.2 Prevailing Wages
a) Contractor shall be required to pay the prevailing rate of wages in accordance with the labor code and the State of California’s prevailing wage laws.

6 2.3 Meetings
Contractor shall attend the following meetings complete with preparation and follow-up:
a) Pre-construction logistics meeting: for introduction to team members, to understand roles and responsibilities, to discuss the construction schedule, and to learn the submittal transmittal process. At the pre-construction meeting, the construction manager (CM) shall establish a mechanism for ongoing verification/inspection of work.
b) Submittal review meetings, as needed: for discussion of major submittal-related issues that cannot be resolved through the submittal transmittal process. c) Construction kickoff meeting: to resolve any remaining pre-construction issues, discuss safety concerns, and begin construction on site.
d) Regular construction meetings, as needed: to discuss punch list items, the progress of the construction, and safety issues with upcoming work.
e) Final job walk(s): to convey substantial completion to project team members and request final acceptance. Contractor shall schedule this meeting and the City of South of El Monte CM and facility personnel shall attend.
f) Contractor shall review meeting minutes circulated after each meeting and resolve all action items assigned to contractor by the due date indicated in the minutes.

2.4 Logistics
Contractor shall coordinate logistics with the City to ensure safe and timely execution of the work. At a minimum, contractor shall perform the following activities:
a) The City shall provide a site-specific safety briefing to contractor upon approval of the construction schedule. Contractor shall submit a safety plan per California OSHA standards as required in the contract to the City.
b) Contractor shall work with the City and facility personnel to understand and abide by security procedures, as applicable.
c) The City will assist to coordinate parking for contractor’s vehicles. The parking strategy will be finalized in the pre-construction logistics meeting.
d) The City shall designate an area at each of the facilities for equipment storage and staging. The staging area(s) will be finalized in the pre-construction logistics meeting. e) Contractor shall coordinate with the Agency CM prior to moving contractor’s equipment, tools, and materials onto the construction sites at the start of the project. f) Contractor shall be responsible for the security of contractor’s properties, equipment, construction materials, and all other items contained in contractor’s staging area(s) or elsewhere on the construction sites.

7 g) Contractor shall check in with the Agency CM at the start of each shift. the City CM will facilitate access to scheduled locations.
h) Contractor shall notify the Agency CM one week prior to any scheduled shutdowns of HVAC systems, equipment, or utilities, as needed. The City CM shall be responsible for notifying tenants of the scheduled shutdowns.
i) Contractor will manage delivery and staging of material to the sites, including any secured storage considerations.
j) All equipment and materials demolished under the terms of this project are to become the property of contractor and to be removed from the sites and properly disposed, unless stated otherwise by the customer. Recyclable, non-hazardous material will be recycled. Submittals

2.5 Time Schedule for the project
The Contractor shall complete the project in 3 months from the Notice to Proceed (NTP). The Contractor shall provide a project timeline identifying various milestones to meet the required schedule.

2.6 Bid Schedule
a) RFI’s shall be received no later than 5:00 pm on 04/13/2023 via email to City Contact at [email protected]
b) Bids shall be received no later than 12:00 pm on 04/27/2023. 3) Submittals
Contractor will provide submittals as outlined below:

3.1 Preconstruction
Within (10) working days of work order proposal package approval, contractor shall provide the following submittals:
a) Proposed construction schedule with major milestones indicated. May include, but not limited to:
• Equipment order
• Anticipated equipment delivery date
• Construction start and completion by site or major area • Project walk through and punch list development
• Project sign off
b) Work plan
c) Safety plan

8 d) Construction permits
e) Equipment submittals
f) Certifications for safety testing, acoustic testing, structural testing where applicable g) Hazardous Waste Disposal Certificates as requested or required h) Forms for list of points, 2023 Title-24 Compliance forms, start-up, pre-functional checklist, functional performance tests
i) Plans for system layouts, controls drawings, refrigerant piping, water piping where applicable, and singe line airflow and single life refrigerant plans
j) Control drawings and documentation of sequences

3.2 Warranty Requirements
Warranty documentation for all the installed equipment and controls. • Any applicable warranty information should be stated and provided upfront. • All materials shall be new and of good quality, free from damage or defect. Warranty periods shall commence at the time of final acceptance. All work furnished shall be guaranteed against defective materials, workmanship and/or improper performance for a period of one year after final acceptance of the work. During this period, the Contractor shall provide replacement materials and the necessary labor to replace defective materials and repair incorrectly operating systems.
• HVAC Equipment:
o Provide a written minimum five-year warranty on-site replacement material and workmanship. On-site replacement includes transportation, removal, and installation of new products.

3.3 Training
Provide necessary training required for maintenance and document relevant training documents for the City's reference.

3.4 Close-Out
Within 10 days of notifying the City of South of substantial completion, contractor shall provide the following submittals:
a) Final signed-off punch list
b) Executed final acceptance form

9 • Final approval letter from the City must be received to deem the work as complete and satisfactory.
c) As-builts including but not limited to system layouts, controls drawings, refrigerant piping, water piping where applicable, singe line airflow, single line refrigerant plans, control drawings and sequence of operations. Operation and maintenance (O&M) manuals for all the installed HVAC and controls equipment.
d) Systems manual, cut sheets, O&M manuals for mechanical and electrical systems, and all other related manufacturer provided documents on all the new products/equipment installed. e) Warranty documentation for all the installed HVAC and controls equipment. f) Reports for pre-functional checklists, TAB, functional tests, commissioning documents, measurement and verification measurements, trend data, etc. g) Training session outline
• Provide necessary training required for future maintenance and document relevant training documents for the City's reference.

Submittals shall not be considered complete until they are reviewed and approved by the City. Contractor shall make corrections and transmit the revised submittal for approval. 4) Execution of Mechanical Projects
The Contractor is responsible for selecting, procuring, and coordinating installation of system equipment to provide fully functional HVAC packaged units as outlined in this performance specification.

This performance specification does not include all details required for the completion of the work. The Contractor shall be responsible for the cost of all items required for a complete and fully functional system. The Contractor shall provide all materials, tools, equipment, and services required to meet the scope of work.

4.1 Technical Specifications
The City is planning various HVAC upgrades and the proposed equipment are to be furnished and installed by the Contractor to meet the performance specifications provided below. The Contractor is responsible for identifying any modifications or changes to the proposed equipment selection and is responsible for obtaining written approval from the City to adopt any equipment schedule modifications or changes.

10 4.1.1 Gas Electric Packaged Rooftop Unit Replacement Existing Units Proposed Units
Site Description Manufacturer Model/
Serial
Cooling
Tons
Heating
MBH
Recommended
Manufacturer
Cooling
Tons
Min
IEER/
SEER
Heating
MBH
Min

HSPF/COP
Mini Center
Gas Electric
Packaged
Rooftop Unit

CARRIER
GLOBAL CORP.
48TMD012 10 205 Carrier / Trane /
Or Equal
10 15.0
IEER
205 3.4 COP
Gas Electric
Packaged
Rooftop Unit

CARRIER
GLOBAL CORP.
48TFL006 5 90 Carrier / Trane /
Or Equal
5 15.0
SEER
90 8.2 HSPF
The City is planning to replace the two (2) existing gas electric packaged rooftop units (RTUs) at the Mini Center with new Title 24 compliant packaged heat pump units. The following outlines the responsibilities the Contractor is accountable for with respect to the packaged rooftop unit replacement at this site:
• Contractor shall disconnect and remove the two (2) existing gas electric packaged RTUs. The Contractor is responsible for the removal and disposal of the existing RTUs in accordance with local, state and federal regulations, and the Contractor will provide all the necessary equipment, labor, and materials to safely accomplish said removal and disposal. The Contractor shall recover and dispose of the refrigerant from the existing rooftop units per U.S.

Environmental Protection Agency (EPA) guidelines.
• Contractor shall furnish and install two (2) packaged rooftop heat pumps from Carrier. If the Contractor is not able to furnish Carrier units meeting the minimum efficiency requirements from the above table, the contractor shall recommend other manufacturers meeting the above requirements after consulting with the City.
• The new units shall fully support the integration of third-party control systems through the BACnet protocol. They shall be furnished and installed with BACnet MS/TP and/or BACnet IP capable controllers to meet this requirement.
• The new units shall have operating efficiencies compliant with 2023 Title 24 minimum efficiency requirements. See above table.
• Contractor shall provide all labor, materials, equipment, accessories, etc., required for the design, purchase, delivery, and installation of two (2) new packaged rooftop heat pumps. All materials and equipment furnished for this job shall be in current production and shall be of quality material. Used, shopworn, demonstrator, prototype, reconditioned, or discontinued equipment or materials are not acceptable.
• The units must be factory packaged and tested according to ARI, ASHRAE, UL, and any other applicable code standards.
• All work shall be performed in accordance with current applicable building, plumbing, electrical, and HVAC codes. The Contractor shall be responsible for obtaining all necessary permits.

11 • Contractor shall conduct a survey of the existing undersized electrical service and upgrade it to be compatible with the new packaged rooftop heat pumps. Contractor shall analyze the existing electrical service configuration, power, and capacity. • The two (2) packaged rooftop heat pumps shall be sized to meet or exceed the cooling, heating, and ventilation loads of the present RTUs, whichever best meets the facility needs and budget.
• The Contractor shall inspect the existing ductwork and perform any repairs as needed. The Contractor shall perform duct leak remediation as required in compliance with 2023 Title 24 Standards and Regulations, Section 110 (or prevailing Title 24). • The Contractor shall verify the existing electrical connections to the existing RTUs prior to ordering the new units and shall provide a new fused disconnect switch, fused to provide maximum over-current protection required by the new unit, and make additional modifications to the circuit breaker and/or electrical feeders serving the unit if a larger breaker and/or feeders are required.
• Contractor shall remove the existing gas connections to the rooftop units. • Any electrical wiring from the source to the newly installed units is the Contractor’s responsibility.
• The Contractor shall inspect the existing concrete pad and repair as necessary to ensure the pad can accommodate the new units. The Contractor shall provide curb adapters and all associated roofing required to install new units on existing roof curbs and provide a weathertight installation of new units. • All installations shall be in accordance with manufacturer’s recommendations. • The Contractor shall install/implement control sequences to include but not limited to:
o Equipment Start/Stop
o Economizer Control (Units with mechanical cooling capacity greater than 54,000 Btu/hr)
o Economizer Fault Detection and Diagnostics (Units with mechanical cooling capacity greater than 54,000 Btu/hr)
o All other 2023 Title-24 Required Controls
• Contractor shall ensure the new HVAC units are programmed to comply with the City’s requests.
• Contractor shall develop and supply comprehensive documentation and supporting materials associated with the sequence of operations developed for the two (2) packaged rooftop heat pumps for the City’s reference and future use.
• Contractor shall ensure that appropriate testing, adjusting and balancing measurements are used to ensure compliance with minimum ventilation requirements per code. • Contractor is responsible for the start-up and commissioning of the two (2) packaged rooftop heat pumps. All systems must be fully functional and operational after installation. If followup work is required to correct installation, the City shall not be charged. The Contractor shall

12 provide a system manual and a detailed commissioning report with all the findings and equipment submittals.
• Contractor shall train key City staff on operation and general maintenance of the units. Prior to leaving the job site, the Contractor shall provide the City with all manufacturers' warranty documents upon completion of installation and training. • Contractor shall respond to inquiries within 24 hours and will service any non-working units on the day of the call during the warranty period. The City will not be responsible for any additional costs to repair or replace new equipment or parts that are still under warranty; the Contractor is responsible for all liability.
• Unless otherwise specified, the Contractor shall unconditionally guarantee the labor and the materials used in performance of this contract within the specified guidelines and recommendations of the manufacturer’s warranty. If any defects or signs of deterioration are noted which in the City’s opinion are due to faulty workmanship or materials, the Contractor shall be notified and shall make the necessary repairs to correct any deficiency in the system at the Contractor’s expense.

4.1.1 Gas Electric Wall Mounted Unit Replacement
Existing Units Proposed Units
Site Description Manufacturer Model/
Serial
Cooling
Tons
Heating
MBH
Recommended
Manufacturer
Cooling
Tons
Min
IEER/
SEER
Heating
MBH
Min
HSPF
Mini Center
Gas Electric
Wall Mounted
Unit
BARD WAG36DA54 3 45 BARD Or Equal 3 15.0
SEER
45 8.2 HSPF
Gas Electric
Wall Mounted
Unit
BARD WAG36DA54 3 45 BARD Or Equal 3 15.0
SEER
45 8.2 HSPF
Gas Electric
Wall Mounted
Unit
BARD WAG36DA54 3 45 BARD Or Equal 3 15.0
SEER
45 8.2 HSPF
Gas Electric
Wall Mounted
Unit
BARD WAG36DA54 3 45 BARD Or Equal 3 15.0
SEER
45 8.2 HSPF
Gas Electric
Wall Mounted
Unit
BARD WAG36DA54 3 45 BARD Or Equal 3 15.0
SEER
45 8.2 HSPF
Gas Electric
Wall Mounted
Unit
BARD WAG36DA54 3 45 BARD Or Equal 3 15.0
SEER
45 8.2 HSPF

13 The City is planning to replace the six (6) existing gas electric wall mounted units at the Mini Center with new Title 24 compliant heat pump units. The following outlines the responsibilities the Contractor is accountable for with respect to wall mounted unit replacement at this site:
• Contractor shall disconnect and remove the six (6) existing gas electric wall mounted units.

The Contractor is responsible for the removal and disposal of the existing units in accordance with local, state and federal regulations, and the Contractor will provide all the necessary equipment, labor, and materials to safely accomplish said removal and disposal. The Contractor shall recover and dispose of the refrigerant from the existing wall mounted units per U.S. Environmental Protection Agency (EPA) guidelines. • Contractor shall furnish and install six (6) wall mounted heat pump units from the following manufacturers:
o BARD
o Or equal
• The new units shall have operating efficiencies compliant with 2023 Title 24 minimum efficiency requirements. See above table.
• The Contractor shall provide all labor, materials, equipment, accessories, etc., required for the design, purchase, delivery, and installation of six (6) new heat pump units. All materials and equipment furnished for this job shall be in current production and shall be of quality material. Used, shopworn, demonstrator, prototype, reconditioned, or discontinued equipment or materials are not acceptable.
• The units must be factory packaged and tested according to ARI, ASHRAE, UL, and any other applicable code standards.
• All work shall be performed in accordance with current applicable building, plumbing, electrical, and HVAC codes. The Contractor shall be responsible for obtaining all necessary permits.
• Contractor shall conduct a survey of the existing undersized electrical service and upgrade it to be compatible with the new heat pumps. Contractor shall analyze the existing electrical service configuration, power, and capacity.
• The six (6) wall mounted heat pump units shall be sized to meet or exceed the cooling, heating, and ventilation loads of the present RTUs, whichever best meets the facility needs and budget.
• Contractor shall inspect the existing ductwork and perform any repairs as needed. The Contractor shall perform duct leak remediation as required in compliance with 2023 Title 24 Standards and Regulations, Section 110 (or prevailing Title 24). • Contractor shall verify the existing electrical connections to the existing units prior to ordering the new units and shall provide a new fused disconnect switch, fused to provide maximum over-current protection required by the new unit, and make additional modifications to the circuit breaker and/or electrical feeders serving the unit if a larger breaker and/or feeders are required.

14 • PassiveLogic shall be notified at least 4 weeks in advance before the removal of the old HVAC equipment to coordinate the proper disconnection and/or removal of the temperature and relative humidity sensors in the existing rooftop units. • Contractor shall remove the existing gas connections to the wall mounted units • Any electrical wiring from the source to the newly installed units is the Contractor’s responsibility.
• Contractor shall inspect the existing concrete pad and repair as necessary to ensure the pad can accommodate the new units. The Contractor shall provide curb adapters and all associated roofing required to install new units on existing roof curbs and provide a weathertight installation of new units. • All installations shall be in accordance with manufacturer’s recommendations. • The Contractor shall install/implement control sequences to include but not limited to:
o Equipment Start/Stop
o Economizer Control (Units with mechanical cooling capacity greater than 54,000 Btu/hr)
o Economizer Fault Detection and Diagnostics (Units with mechanical cooling capacity greater than 54,000 Btu/hr)
o All other 2023 Title-24 Required Controls
• The Contractor shall ensure the new HVAC units are programmed to comply with the City’s requests.
• The Contractor shall develop and supply comprehensive documentation and supporting materials associated with the sequence of operations developed for the six (6) wall mounted heat pump units for the City’s reference and future use. • The Contractor shall ensure that appropriate testing, adjusting and balancing measurements are used to ensure compliance with minimum ventilation requirements per code. • The Contractor is responsible for the start-up and commissioning of the six (6) wall mounted heat pump units. All systems must be fully functional and operational after installation. If follow-up work is required to correct installation, the City shall not be charged. The Contractor shall provide a system manual and a detailed commissioning report with all the findings and equipment submittals.
• The Contractor shall train key City staff on operation and general maintenance of the units.

Prior to leaving the job site, the Contractor shall provide the City with all manufacturers' warranty documents upon completion of installation and training. • The Contractor shall respond to inquiries within 24 hours and will service any non-working units on the day of the call during the warranty period. The City will not be responsible for any additional costs to repair or replace new equipment or parts that are still under warranty; the Contractor is responsible for all liability.
• Unless otherwise specified, the Contractor shall unconditionally guarantee the labor and the materials used in performance of this contract within the specified guidelines and recommendations of the manufacturer’s warranty. If any defects or signs of deterioration are

15 noted which in the City’s opinion are due to faulty workmanship or materials, the Contractor shall be notified and shall make the necessary repairs to correct any deficiency in the system at the Contractor’s expense.

4.2 Testing, Adjustment, and Balancing
Contractor shall ensure that appropriate testing, adjusting and balancing measurements are used to ensure compliance with minimum ventilation requirements per code.

4.3 Implementation Verification
Contractor shall perform functional testing of all the equipment to ensure that the units are operational and control sequences are properly implemented and working per design intent. The Contractor shall provide a system manual and a detailed commissioning report with all the findings and equipment submittals.

4.4 Measurement and Verification
Contractor shall ensure through measurement and verification that ventilation requirements, cooling and heating loads, and 2023 Title 24 code requirements are met and the recommended sequence of operations are implemented.

4.5 Training
Contractor shall provide necessary training required for the installed controlled system, including maintenance, commissioning, and detailed documentation relevant to training for the City’s reference.

Training documents shall not be considered complete until they are reviewed and approved by the City.

Contractor shall make corrections and transmit the revised submittal for approval.

City of South El Monte
Community Center
Technical Performance Specifications for
Implementation of Lighting Energy Efficiency Upgrades
A111CWB3-P2Z
Prepared For:

Community Center
1530 Central Ave
South El Monte, CA 91733
Prepared By:

City of Los Angeles/Southern California
Regional Energy Network (SoCalREN)
Scope and Technical Specifications Developed By:

TRC Companies

1 Table of Contents
Contents
A Project Supported by SoCalREN.................................................................................................................2 Disclaimer......................................................................................................................................................2 1) Executive Summary...............................................................................................................................3

1.1 Overview of EEMs.........................................................................................................................3 2) General Guidance for Lighting Projects..............................................................................................10

2.1 Interior Lighting Controls Upgrade .............................................................................................10

2.2 Exterior Lighting Retrofits...........................................................................................................11

2 A Project Supported by SoCalREN
Southern California Regional Energy Network (SoCalREN) Public Agency Program, administered by Los Angeles City, was authorized by the California Public Utilities Commission to help eligible public agencies in Southern California harness their collective action, save energy, reduce operating costs and protect precious resources. To expand public agency participation in utility energy efficiency programs, SoCalREN is offering a range of free energy efficiency services to assist public agencies with accelerating energy retrofits.

The Lighting upgrade effort at the Community Center is being supported by SoCalREN. The services provided as Construction Management Support are defined on a separate document titled Roles and Responsibilities for Construction Management Support. Please refer to this document to better understand the relationship and role of SoCalREN Project Manager and assigned Energy Consultant.

Participation of SoCalREN is entirely at the discretion of Los Angeles City and SoCalREN may modify or terminate its services based on funding availability.

Disclaimer
The products in this report represent examples based on their efficiency and impact on project economics.

Measures will require more detailed engineering analysis of feasibility and constructability. This study does not include specific design instructions and is not intended as a design document. The selected design professional or installation contractor shall accept responsibility and liability for the results.

3 1) Executive Summary
The purpose of this document is to provide additional details and performance specifications for recommended lighting energy efficiency projects at this site. The document is intended to help the selected contractor more closely match their project design to the proposed scope.

Disclaimer
This document is NOT a design specification and neither TRC nor SoCalREN are providing engineer-ofrecord services. If there are any conflicts between the recommendations in this document and any state, local, or federal codes and requirements, then the recommendations in this document shall be superseded by those codes.

1.1 Overview of EEMs
The scope of this project includes exterior lighting upgrade and interior lighting controls upgrade and the following provides a high-level description of the measures proposed for this site. • Interior Lighting Controls Upgrade
• Exterior LED Fixtures
SoCalREN is happy to support the City of South El Monte (“City”) by discussing the pros and cons of the various technology options and helping to identify the scope that will most effectively meet the City’s goals.
2) General

2.1 Terms and Conditions
The Contractor is expected to perform the construction work in compliance with the specific project requirements listed below. Details of these items will be discussed at the Pre-Construction meeting and memorialized in the meeting minutes for that meeting.

Contract terms and conditions put forth by the City as part of this project should not conflict with the scope of work terms and conditions. If a discrepancy should arise, the City’s contract terms and conditions should take precedence.

The Contractor shall adhere to the following terms and conditions throughout the project:
a) Contractor shall conduct all work during business hours in all areas unless previously scheduled with the City. Contractor shall comply with safety requirements in accordance with the City’s requirements and Cal/OSHA.

4 b) Contractor must notify the City in advance of any work that may be disruptive to the normal operations and parking lot traffic flow. Any shutdown of service and/or utilities must be approved and scheduled with the City. Schedule the work after approval from the City so as to not interrupt daily operation of the facility. Contractor must check with the City if the work needs to be performed after hours.
c) Contractor shall do all that is necessary to maintain a safe working environment for contractor’s employees, the City, facility employees, and the general public present. Safety signs, barricades, and/or other materials will be erected by the Contractor to warn patrons and staff away from work areas. Safety of patrons, City staff, and contractor’s employees shall be a priority and shall be the responsibility of the Contractor.
d) Contractor shall work with the City facility staff to understand and abide by any site-specific security procedures.
e) Contractor shall clean up any construction dust, dirt, and debris from work surfaces or equipment after work is completed each day and prior to occupancy. f) Contractor shall immediately notify the City of any and all issues that may result in a project delay and/or impact work quality or safety.
g) The City must be informed of and approve all work performed by subcontractors; however, the City will deal only with the Contractor regarding work done and costs incurred by subcontractors. h) Contractor shall be very careful to leave the facility with no damage to its structure, contents, existing finishes, and with no evidence of cutting or patching. i) Contractor is responsible for removing all construction and packing debris from the work site and keeping a clean, safe work area at all times. Clean up of the work area shall be at no additional cost to the City. If hazardous materials are encountered during execution of the contract, the Contractor will be responsible for removing and disposing said materials in accordance with federal, state, and local statutes and codes. Contractor will provide the City with appropriate documentation regarding the disposal of said hazardous materials as requested or required. j) Contractor shall be very careful to leave the facility with no damage to its structure, contents, existing finishes, and with no evidence of cutting or patching. The Contractor will be held liable for the cost of repair or replacement of structures, utility systems, and any other parts of the facility damaged by the Contractor’s acts of negligence or lack of full adherence to the requirements of the Scope contained herein. Contractor will be held liable for the cost of repair or replacement of building components and/or vehicle(s) damaged by falling/flying equipment and/or debris.
k) All work shall be performed in accordance with all Federal, state, and local codes. l) Contractor shall perform work in accordance with applicable requirements of governing codes, rules and regulations including the following minimum standards, whether statutory or not:
● California Electrical Code (CEC) Title 24, Part 3
● California Building Energy Efficiency Code (CBEEC) Title 24, Part 6

5 ● California Appliance Efficiency Regulations, Title 20 ● American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE) Standards
● National Electrical Code, including Los Angeles County and City of South of El Monte, local interpretation.
● Equipment and materials specified under this performance specification shall conform to the standards of UL, ASTM, NEMA, ANSI, and ETL. Base materials shall be ASTM and/or ANSI standards. Electrical manufactured apparatus furnished under this section shall conform to National Electrical Manufacturer's Association (NEMA) standards and shall bear the Underwriters' Laboratories (UL) or Electrical Testing Laboratory (ETL) label where such a label is applicable
● Contractor is responsible for securing all necessary permits, including 2022 Title 24 energy code documentation and compliance permits, and shall abide by local laws and regulations.
m) All work shall be warranted against defects in material and workmanship for a period of one year from the date of acceptance. Any applicable warranty information beyond this should be stated and provided upfront.
n) Descriptions, size, quantity, and condition of existing equipment reported in this document is for guidance only. Contractor shall independently verify all existing site conditions. The City will not be responsible for any restocking fees associated with extra or incorrectly ordered equipment. o) Provide copies of the all the applicable licenses to the City before beginning the work including but not limited to C-10 - Electrical Contractor.
p) Contractor shall survey work areas, access, and conditions of existing systems. Also, log the existing conditions to discuss with the City officials and get all required approvals from the City to continue with the project implementation.
q) Schedule the work after the approval from the City so as to not interrupt daily operation of the facility. Contractor to check with the City if the work needs to be performed after hours. r) Clean-up, removal of old lighting equipment and fixtures, and/or recycling fees are to be included. s) Contractor must meet appropriate insurance and/or bond requirements outlined by the City. t) Any other cost of business fees/expenses associated with performing the City work are to be included in the bid.
u) Written approval from the City must be received in order to complete the work assigned. v) All goods and/or services shall comply with applicable OSHA regulations in effect at the time goods are shipped and/or the service is performed. Material safety data sheets (MSDS) are required in accordance with applicable regulations. MSDS must be left on site immediately after goods and/or services have been provided.
w) Contractor will provide information and assistance with incentives (green initiatives) and/or credits that may be offered by manufacturers, utility companies, state and/or federal agencies.

6 2.2 Prevailing Wages
a) Contractor shall be required to pay the prevailing rate of wages in accordance with the labor code and the State of California’s prevailing wage laws.

2.3 Meetings
Contractor shall attend the following meetings complete with preparation and follow-up:
a) Pre-construction logistics meeting: for introduction to team members, to understand roles and responsibilities, to discuss the construction schedule, and to learn the submittal transmittal process. At the pre-construction meeting, the construction manager (CM) shall establish a mechanism for ongoing verification/inspection of work.
b) Submittal review meetings, as needed: for discussion of major submittal-related issues that cannot be resolved through the submittal transmittal process. c) Construction kickoff meeting: to resolve any remaining pre-construction issues, discuss safety concerns, and begin construction on site.
d) Regular construction meetings, as needed: to discuss punch list items, the progress of the construction, and safety issues with upcoming work.
e) Final job walk(s): to convey substantial completion to project team members and request final acceptance. Contractor shall schedule this meeting and the City of South of El Monte CM and facility personnel shall attend.
f) Contractor shall review meeting minutes circulated after each meeting and resolve all action items assigned to contractor by the due date indicated in the minutes.

2.4 Logistics
Contractor shall coordinate logistics with the City to ensure safe and timely execution of the work. At a minimum, contractor shall perform the following activities:
a) The City shall provide a site-specific safety briefing to contractor upon approval of the construction schedule. Contractor shall submit a safety plan per California OSHA standards as required in the contract to the City.
b) Contractor shall work with the City and facility personnel to understand and abide by security procedures, as applicable.
c) The City will assist to coordinate parking for contractor’s vehicles. The parking strategy will be finalized in the pre-construction logistics meeting.
d) The City shall designate an area at each of the facilities for equipment storage and staging. The staging area(s) will be finalized in the pre-construction logistics meeting.

7 e) Contractor shall coordinate with the Agency CM prior to moving contractor’s equipment, tools, and materials onto the construction sites at the start of the project. f) Contractor shall be responsible for the security of contractor’s properties, equipment, construction materials, and all other items contained in contractor’s staging area(s) or elsewhere on the construction sites.
g) Contractor shall check in with the Agency CM at the start of each shift. the City CM will facilitate access to scheduled locations.
h) Contractor will manage delivery and staging of material to the sites, including any secured storage considerations.
i) All equipment and materials demolished under the terms of this project are to become the property of contractor and to be removed from the sites and properly disposed, unless stated otherwise by the customer. Recyclable, non-hazardous material will be recycled. Submittals

2.5 Time Schedule for the project
The Contractor shall complete the project in 3 months from the Notice to Proceed (NTP). The Contractor shall provide a project timeline identifying various milestones to meet the required schedule.

2.6 Bid Schedule
a) RFI’s shall be received no later than 5:00 pm on 04/13/2023 via email to City Contact at [email protected].
b) Finalized Scope of Work including all applicable RFI revisions will be issued no later than 04/20/2023.
c) Bids shall be received no later than 12:00 pm on 04/27/2023. 3) Submittals
Contractor will provide submittals as outlined below:

3.1 Preconstruction
Within (10) working days of work order proposal package approval, contractor shall provide the following submittals:
a) Proposed construction schedule with major milestones indicated. May include, but not limited to:
• Equipment order
• Anticipated equipment delivery date

8 • Construction start and completion by site or major area • Project walk through and punch list development
• Project sign off
b) Work plan
c) Safety plan
d) Construction permits
e) Equipment submittals
f) Certifications for safety testing, acoustic testing, structural testing where applicable g) Hazardous Waste Disposal Certificates as requested or required h) Forms for list of points, 2022 Title-24 Compliance forms, start-up, pre-functional checklist, functional performance tests

3.2 Warranty Requirements
Warranty documentation for all the installed fixtures and controls. • Any applicable warranty information should be stated and provided upfront. • All materials shall be new and of good quality, free from damage or defect. Warranty periods shall commence at the time of final acceptance. All work furnished shall be guaranteed against defective materials, workmanship and/or improper performance for a period of one year after final acceptance of the work. During this period, the Contractor shall provide replacement materials and the necessary labor to replace defective materials and repair incorrectly operating systems.

3.3 Training
Provide necessary training required for maintenance and document relevant training documents for the City's reference.

3.4 Close-Out
Within 10 days of notifying the City of South of substantial completion, contractor shall provide the following submittals:
a) Final signed-off punch list
b) Executed final acceptance form
• Final approval letter from the City must be received to deem the work as complete and satisfactory.
c) As-builts including but not limited to lighting fixtures schedule and controls drawings. Operation and maintenance (O&M) manuals for all the sensors and fixtures.

9 d) Product manual, cut sheets, O&M manuals for electrical systems, and all other related manufacturer provided documents on all the new products/equipment installed. e) Training session outline
• Provide necessary training required for future maintenance and document relevant training documents for the City's reference.

Submittals shall not be considered complete until they are reviewed and approved by the City. Contractor shall make corrections and transmit the revised submittal for approval.

10 4) General Guidance for Lighting Projects
Description of Scope
The scope of this project includes upgrading the interior lighting controls and replacing and retrofitting existing exterior lighting equipment with new equipment and controls. The following provides more specifics on the scope of work.

Interior Lighting Controls Upgrade
• Install Title 24-2022 required controls, as applicable Exterior Lighting Retrofits
• Remove and replace existing Metal Halide wallpacks fixtures with new LED wallpacks • Remove and replace existing incandescent canopy fixtures with new LED canopy fixtures • Install Title 24-2022 required controls, as applicable

4.1 Interior Lighting Controls Upgrade
This measure proposes to install occupancy sensors for all the spaces and add automated lighting controls.

The following provides additional performance specifications for the proposed controls.

Controls
• Contractor shall furnish and install all necessary lighting control devices in order to comply with all state, local, and federal codes, including but not limited to Title 24-2022 Section 130.2.

Depending on lighting power density and building configuration, these controls may include:
o Multi-level dimming controls
o Daylighting controls
o Occupancy sensors
• Contractor is responsible for identifying if power packs are needed for new occupancy sensors and performing the required installation work including but not limited to:
o Sensor Mounting
o Fixture and sensor connection
o Low voltage wiring
• Contractor shall provide automatic-wall-switch occupancy sensorsuitable for mounting in a single gang switchbox. Contractor shall replace the existing toggle switch with wall-switch occupancy sensors.
• Contractor shall provide new lighting controls sensors free of defect and capable of controls based on occupancy and daylighting.
• Contractor shall identify emergency lighting fixtures and verify the occupancy sensors do not interfere with their function.
• Sensors shall be UL listed.
• All lighting control sensors shall be warranted for a period of no less than five years.

11 • Sensing technologies shall be dual technology sensors. The occupancy sensor system shall not emit or interfere with any electronic device or human assistive devices. • Sensors shall be either surface-mounted or recessed compatible with the site’s existing construction.

Implementation
• Contractor shall commission occupancy sensors and daylighting controls to shutoff or dim fixtures in accordance to code requirements and City satisfaction • Contractor shall provide necessary training required for future maintenance and document relevant training documents for the site staff’s reference. • Contractor shall provide necessary training and documentation pertaining to the new controls system installed and programmed Sequence of Operations. • This performance specification does not include all details required for the completion of the work. Contractor shall be responsible for the cost of all items required for a complete and fully functional system. Contractor shall provide all materials, tools, equipment, and services required to meet the scope of work.

4.2 Exterior Lighting Retrofits
This measure proposes to replace or retrofit the existing metal halide/incandescent exterior lighting fixtures with new LED fixtures and Title 24-compliant controls. The following provides additional performance specifications for the proposed LED equipment and controls.

Equipment
The following table summarizes the existing and proposed exterior lighting equipment. Contractor shall select appropriate fixtures per the specifications below.

Exterior LED Upgrades
Existing Equipment Retrofit Description Controls
Min
Efficacy
(LPW)
Max
Fixture
Wattage
Qty Nominal
CCT
(1) 150W Metal Halide
Discharge (HID) Lamp in
Wall Pack
Replace with LED Wall
Pack, Lithonia TWX2 LED
ALO 40K MVOLT DDB XD
or similar
Integrated Photocell 110 32 4 5000
(1) 100W Incandenscent
Lamp in Surface
Mounted Fixture
Replace with LED
Canopy Fixture, Lithonia
CNY LED P1 40K MVOLT
DDB M4 or similar
Integrated Photocell 110 35 7 5000
The performance of the new luminaires shall meet or exceed the following:
• New fixtures shall be installed one-for-one with existing.

12 • New fixtures shall be meet requirements set forth by the America Recovery and Reinvestment Act (ARRA)
• New lighting equipment shall comply with all state, local, and federal codes, including but not limited to Title 24-2022 Section 130.2.
• New fixtures and retrofit kits must meet the following requirements:
o Be a Design Light Consortium (DLC) Premium New Luminaire, listed on the DLC Qualified Products List (QPL) version 4.4 or later.
 Recessed can retrofit kits must be EnergyStar or DLC v4.4 listed o Color Rendering Index (CRI) must be 80 or higher.
o Lumen maintenance shall be 50,000 hours at L70 and 36,000 hours at L90 or better. o Fixtures must be rated Universal Voltage (120/277V)
o Fixtures must be dimmable using 0-10V control
o Wallpacks and Canopy fixtures must be rated minimum IP65 (Ingress Protection code) o Wallpacks must be full cutoff type
Controls
• Contractor shall furnish and install all necessary lighting control devices in order to comply with all state, local, and federal codes, including but not limited to Title 24-2022 Section 130.2.

Depending on fixture wattage and mounting height, these controls may include:
o Photocell or astronomical timeclock control, or other control capable of automatically shutting lights off when daylight is available.
o Motion sensing lighting controls capable of automatically reducing the lighting power of each luminaire by between 40% and 90% when no occupancy is detected. o Motion sensors must be rated to operate at relevant mounting heights for the fixture installed
o New fixtures shall be wired to existing lighting control systems including but not limited to photocells and timeclocks.

Implementation
• Contractor shall verify applicability of the proposed fixtures, including but not limited to mounting type, voltage, etc.
• Contractor shall verify fixture counts before ordering new fixtures and materials. • Contractor shall demolish, remove, and recycle existing fixtures or internal fixture components, as needed, in order to install the new fixtures.
o New fixtures shall be installed one-for-one with existing. • Contractor shall measure and verify that light levels from new LED fixtures meet the customer’s requirements and adjust as necessary.
• Contractor shall commission motion sensor controls to timeout or dim in accordance with code requirements and City satisfaction
• Contractor shall provide necessary training required for future maintenance and document relevant training documents for the site staff’s reference. • Contractor shall provide necessary training and documentation pertaining to the new controls system installed and programmed Sequence of Operations.

13 • This performance specification does not include all details required for the completion of the work. Contractor shall be responsible for the cost of all items required for a complete and fully functional system. Contractor shall provide all materials, tools, equipment, and services required to meet the scope of work.

Attachment B, Page 1

ATTACHMENT B

AFFIDAVIT OF NON-COLLUSION
I state that I am (title) of
(name of firm) and that I am authorized to make this affidavit on behalf of my firm, and its owners, directors, and officers. I am the person responsible in my firm for the price(s) and the amount of this Offer.

I state that:
(1) The price(s) and amount of this Offer have been arrived at independently and without consultation, communication or agreement with any other Proposer or potential Proposer. (2) That neither the price(s) nor the amount of this Offer, and neither the approximate price(s) nor approximate amount of this Offer, have been disclosed to any other firm or person who is a Proposer or potential Proposer, and they will not be disclosed before Solicitation opening. (3) No attempt has been made or will be made to induce any firm or person to refrain from bidding on this contract, or to submit an Offer higher than this Offer, or to submit any intentionally high or noncompetitive Offer or other form of complementary Offer. (4) The Offer of my firm is made in good faith and not pursuant to any agreement or discussion with, or inducement from, any firm or person to submit a complementary or other noncompetitive Offer. (5) (name of firm), its affiliates, subsidiaries,
officers, directors and employees are not currently under investigation by any governmental agency and have not in the last four years been convicted of or found liable for any act prohibited by State or Federal law in any jurisdiction, involving conspiracy or collusion with respect to bidding on any public contract, except as described in the attached appendix.

I state that_ (name of firm) understands and
acknowledges that the above representations are material and important, and will be relied on by the City of South El Monte in awarding the contract(s) for which this Offer is submitted. I understand and my firm understands that any misstatement in this affidavit is and shall be treated as fraudulent concealment from the City of South El Monte of the true facts relating to the submission of Offers for this contract.
(Authorized Signature)
(Name of Company/Position)
Sworn to and subscribed before me this day of , 20_ .

Notary Public for California
My Commission Expires:

Attachment C, Page 1

ATTACHMENT C

CLAIMS HISTORY
Each Consultant shall submit a summary of whether or not any of the following events have occurred within the past (10) years and, if so, a brief description of the circumstances involved (including, without limitation, the names of parties involved, current status and final disposition of the matter of dispute):

Failure to disclose any circumstances requested in the following paragraphs is grounds for disqualification.
▪ Failure by Consultant or any sub-consultant to enter into a contract to which it has received an award by a public entity.
▪ Forfeiture of a bid or proposal bond by proposer or any sub-consultant. ▪ Termination for default under a contract awarded by a public entity to Consultant or any sub-consultant.
▪ Debarment of Consultant or any sub-consultant by any municipal, county, state, federal, or local agency (note: debarment is grounds for automatic disqualification). ▪ The filing of a lawsuit or arbitration in which the Consultant or a sub-consultant was a defendant or cross-defendant at any time within the past ten (10) years that involved the performance of project, program, or engineering services and that involved an amount in controversy sought to be recovered from Consultant or the sub-consultant of more than $100,000.00.
▪ Conviction of Consultant, a sub-consultant, or any of their principals or officers for violation of a state or federal antitrust law involving bid rigging, collusion, or restriction on competition between bidders, or conviction of violating any other federal or state law relating to bidding or contract performance (note: such conviction is grounds for automatic disqualification).
▪ Any publications involving firm or principals alleging or claiming corruption (such claims are grounds for automatic disqualification).
▪ Any suspension, revocation, or other disciplinary proceeding relating to a contracting or professional license issued to proposer or a sub-consultant.

01257.0001/577811.2 D-1

ATTACHMENT D

SAMPLE PROFESSIONAL SERVICES AGREEMENT
[see attached]

01257.0001/868099.1

PUBLIC WORKS AGREEMENT
By and Between

CITY OF SOUTH EL MONTE
and
_________________________________

-1- 01257.0001/868099.1

AGREEMENT FOR PUBLIC WORKS SERVICES

BETWEEN THE CITY OF SOUTH EL MONTE AND
__________________________
THIS AGREEMENT FOR PUBLIC WORKS SERVICES (herein “Agreement”) is made and entered into this ____ day of 2023 by and between the CITY OF SOUTH EL MONTE, a municipal corporation (“City”) and ___________________, (“Contractor”). City and Contractor may be referred to, individually or collectively, as “Party” or “Parties.”

RECITALS
A. City has sought, by issuance of a Request for Proposals or Invitation for Bids, the performance of the services defined and described particularly in Article 1 of this Agreement.

B. Following submission of the lowest responsible and responsive bid for the performance of the services, Contractor was selected by the City to perform those services.

C. Pursuant to the South El Monte Municipal Code, City has authority to enter into and execute this Agreement.

D. The Parties desire to formalize the selection of Contractor for performance of the services and desire that the terms of that performance be as particularly defined and described herein.

OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties and contained herein and other consideration, the value and adequacy of which are hereby acknowledged, the parties agree as follows:

ARTICLE 1. WORK OF CONTRACTOR

1.1 Scope of Work.

In compliance with all terms and conditions of this Agreement, the Contractor shall provide those services specified in the “Scope of Work” attached hereto as Exhibit “A” and incorporated herein by this reference, which may be referred to herein as the “services” or “work” hereunder. As a material inducement to the City entering into this Agreement, Contractor represents and warrants that it has the qualifications, experience, and facilities necessary to properly perform the work required under this Agreement in a thorough, competent, and professional manner, and is experienced in performing the work and services contemplated herein. Contractor shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all services described herein. Contractor covenants that it shall follow the highest professional standards in performing the work and services required hereunder and that all materials will be both of good quality as well as fit for the purpose intended. For purposes of this Agreement, the phrase “highest professional standards” shall mean those standards of practice recognized by one or more first-class firms performing similar work under similar circumstances.

-2- 01257.0001/868099.1

1.2 Bid Documents.

The Scope of Work shall include the “General Provisions” and “Special Provisions” in the bid documents for the project entitled, including any documents or exhibits referenced therein (collectively, “bid documents”), all of which are incorporated herein by this reference. In the event of any inconsistency between the terms of the bid documents and this Agreement, the terms of this Agreement shall govern.

1.3 Compliance with Law.

Contractor shall keep itself informed concerning, and shall render all services hereunder in accordance with, all ordinances, resolutions, statutes, rules, and regulations of the City and any Federal, State or local governmental entity having jurisdiction in effect at the time service is rendered.

1.4 Compliance with California Labor Law.
(a) Public Work. The Parties acknowledge that the work to be performed under this Agreement is a “public work” as defined in Labor Code Section 1720 and that this Agreement is therefore subject to the requirements of Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code relating to public works contracts and the rules and regulations established by the Department of Industrial Relations (“DIR”) implementing such statutes. The work performed under this Agreement is subject to compliance monitoring and enforcement by the DIR. Contractor shall post job site notices, as prescribed by regulation. (b) Prevailing Wages. Contractor shall pay prevailing wages to the extent required by Labor Code Section 1771. Pursuant to Labor Code Section 1773.2, copies of the prevailing rate of per diem wages are on file at City Hall and will be made available to any interested party on request. By initiating any work under this Agreement, Contractor acknowledges receipt of a copy of the Department of Industrial Relations (DIR) determination of the prevailing rate of per diem wages, and Contractor shall post a copy of the same at each job site where work is performed under this Agreement.
(c) Penalty for Failure to Pay Prevailing Wages. Contractor shall comply with and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The Contractor shall, as a penalty to the City, forfeit two hundred dollars ($200) for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the DIR for the work or craft in which the worker is employed for any public work done pursuant to this Agreement by Contractor or by any subcontractor.
(d) Payroll Records. Contractor shall comply with and be bound by the provisions of Labor Code Section 1776, which requires Contractor and each subcontractor to: keep accurate payroll records and verify such records in writing under penalty of perjury, as specified in Section 1776; certify and make such payroll records available for inspection as provided by Section 1776; and inform the City of the location of the records.

-3- 01257.0001/868099.1
(e) Apprentices. Contractor shall comply with and be bound by the provisions of Labor Code Sections 1777.5, 1777.6, and 1777.7 and California Code of Regulations Title 8, Section 200 et seq. concerning the employment of apprentices on public works projects.

Contractor shall be responsible for compliance with these aforementioned Sections for all apprenticeable occupations. Prior to commencing work under this Agreement, Contractor shall provide City with a copy of the information submitted to any applicable apprenticeship program.

Within sixty (60) days after concluding work pursuant to this Agreement, Contractor and each of its subcontractors shall submit to the City a verified statement of the journeyman and apprentice hours performed under this Agreement.
(f) Eight-Hour Work Day. Contractor acknowledges that eight (8) hours labor constitutes a legal day's work. Contractor shall comply with and be bound by Labor Code Section 1810.
(g) Penalties for Excess Hours. Contractor shall comply with and be bound by the provisions of Labor Code Section 1813 concerning penalties for workers who work excess hours. The Contractor shall, as a penalty to the City, forfeit twenty-five dollars ($25) for each worker employed in the performance of this Agreement by the Contractor or by any subcontractor for each calendar day during which such worker is required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code. Pursuant to Labor Code section 1815, work performed by employees of Contractor in excess of eight (8) hours per day, and forty (40) hours during any one week shall be permitted upon public work upon compensation for all hours worked in excess of 8 hours per day at not less than one and one-half (1½) times the basic rate of pay.
(h) Workers’ Compensation. California Labor Code Sections 1860 and 3700 provide that every employer will be required to secure the payment of compensation to its employees if it has employees. In accordance with the provisions of California Labor Code Section 1861, Contractor certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.” Contractor’s Authorized Initials ________
(i) Contractor’s Responsibility for Subcontractors. For every subcontractor who will perform work under this Agreement, Contractor shall be responsible for such subcontractor's compliance with Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code, and shall make such compliance a requirement in any contract with any subcontractor for work under this Agreement. Contractor shall be required to take all actions necessary to enforce such contractual provisions and ensure subcontractor's compliance, including without limitation, conducting a review of the certified payroll records of the subcontractor on a periodic basis or upon becoming aware of the failure of the subcontractor to pay his or her workers

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the specified prevailing rate of wages. Contractor shall diligently take corrective action to halt or rectify any such failure by any subcontractor.

1.5 Licenses, Permits, Fees and Assessments.

Contractor shall obtain at its sole cost and expense such licenses, permits, registrations, and approvals as may be required by law for the performance of the services required by this Agreement. Contractor shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Contractor’s performance of the services required by this Agreement, and shall indemnify, defend and hold harmless City, its officers, employees or agents of City, against any such fees, assessments, taxes, penalties or interest levied, assessed or imposed against City hereunder.

1.6 Familiarity with Work.
(a) By executing this Agreement, Contractor warrants that Contractor (i) has thoroughly investigated and considered the scope of work to be performed, (ii) has carefully considered how the services should be performed, and (iii) fully understands the facilities, difficulties and restrictions attending performance of the services under this Agreement. If the services involve work upon any site, Contractor warrants that Contractor has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of services hereunder.
(b) Contractor shall promptly, and before the following conditions are disturbed, notify the City, in writing, of any: (i) material Contractor believes may be hazardous waste as defined in Section 25117 of the Health & Safety Code required to be removed to a Class I, II, or III disposal site in accordance with existing law; (ii) subsurface, unknown or latent conditions, materially different from those indicated; or (iii) unknown physical conditions at the site of any unusual nature, different from those ordinarily encountered and generally recognized as inherent in work of the character provided for in this Agreement, and will materially affect the performance of the services hereunder.
(c) City shall promptly investigate the conditions, and if it finds that the conditions do materially differ, or do involve hazardous waste, and cause a decrease or increase in Contractor's cost of, or the time required for, performance of any part of the work, shall issue a change order per Section 1.10 of this Agreement.
(d) In the event that a dispute arises between City and Contractor whether the conditions materially differ, or involve hazardous waste, or cause a decrease or increase in Contractor's cost of, or time required for, performance of any part of the work, Contractor shall not be excused from any scheduled completion date set, but shall proceed with all work to be performed under the Agreement. Contractor shall retain any and all rights provided either by contract or by law, which pertain to the resolution of disputes and protests between the contracting parties. (e) City will compensate Contractor to the extent required by Government Code Section 4215 by issuing a change order per Section 1.10 of this Agreement.

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1.7 Protection and Care of Work and Materials.

The Contractor shall adopt reasonable methods, including providing and maintaining storage facilities, during the life of the Agreement to furnish continuous protection to the work, and the equipment, materials, papers, documents, plans, studies and/or other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as caused by City’s own negligence. Stored materials shall be reasonably accessible for inspection. Contractor shall not, without City’s consent, assign, sell, mortgage, hypothecate, or remove equipment or materials which have been installed or delivered and which may be necessary for the completion of the work.

1.8 Warranty.

Contractor warrants all work under the Agreement (which for purposes of this Section shall be deemed to include unauthorized work which has not been removed and any non-conforming materials incorporated into the work) to be of good quality and free from any defective or faulty material and workmanship. Contractor agrees that for a period of one year (or the period of time specified elsewhere in the Agreement or in any guarantee or warranty provided by any manufacturer or supplier of equipment or materials incorporated into the work, whichever is later) after the date of final acceptance, Contractor shall within ten (10) days after being notified in writing by the City of any defect in the work or non-conformance of the work to the Agreement, commence and prosecute with due diligence all work necessary to fulfill the terms of the warranty at itssole cost and expense.

Contractor shall act as soon as requested by the City in response to an emergency. In addition, Contractor shall, at its sole cost and expense, repair, remove and replace any portions of the work (or work of other contractors) damaged by its defective work or which becomes damaged in the course of repairing or replacing defective work. For any work so corrected, Contractor's obligation hereunder to correct defective work shall be reinstated for an additional one year period, commencing with the date of acceptance of such corrected work. Contractor shall perform such tests as the City may require to verify that any corrective actions, including, without limitation, redesign, repairs, and replacements comply with the requirements of the Agreement. All costs associated with such corrective actions and testing, including the removal, replacement, and reinstitution of equipment and materials necessary to gain access, shall be the sole responsibility of the Contractor.

All warranties and guarantees of subcontractors, suppliers and manufacturers with respect to any portion of the work, whether express or implied, are deemed to be obtained by Contractor for the benefit of the City, regardless of whether or not such warranties and guarantees have been transferred or assigned to the City by separate agreement and Contractor agrees to enforce such warranties and guarantees, if necessary, on behalf of the City. In the event that Contractor fails to perform its obligations under this Section, or under any other warranty or guaranty under this Agreement, to the reasonable satisfaction of the City, the City shall have the right to correct and replace any defective or non-conforming work and any work damaged by such work or the replacement or correction thereof at Contractor's sole expense. Contractor shall be obligated to fully reimburse the City for any expenses incurred hereunder upon demand.

1.9 Further Responsibilities of Parties.

Both parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both parties agree to act in good faith to execute all instruments,

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prepare all documents and take all actions as may be reasonably necessary to carry out the purposes of this Agreement. Unless hereafter specified, neither party shall be responsible for the service of the other.

1.10 Additional Work and Change Orders.
(a) City shall have the right at any time during the performance of the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Work or make changes by altering, adding to or deducting from said work. No such extra work may be undertaken unless a written change order is first given by the Contract Officer to the Contractor, incorporating therein any adjustment in (i) the Contract Sum, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of the Contractor (“Change Order”). All Change Orders must be signed by the Contractor and Contract Officer prior to commencing the extra work thereunder.
(b) Any increase in compensation of up to ten percent (10%) of the Contract Sum or $25,000, whichever is less; or any increase in the time to perform of up to one hundred eighty (180) days; and does not materially affect the Work and which are not detrimental to the Work or to the interest of the City, may be approved by the Contract Officer. Any greater increases, taken either separately or cumulatively, must be approved by the City Council. (c) Any adjustment in the Contract Sum for a Change Order must be in accordance with the rates set forth in the Schedule of Compensation in Exhibit “C”. If the rates in the Schedule of Compensation do not cover the type of work in the Change Order, the cost of such work shall not exceed an amount agreed upon in writing and signed by Contractor and Contract Officer. If the cost of the Change Order cannot be agreed upon, the City will pay for actual work of the Change Order completed, to the satisfaction of the City, as follows:
(i) Labor: the cost of labor shall be the actual cost for wages of workers and subcontractors performing the work for the Change Order at the time such work is done.

The use of labor classifications that would increase the cost of such work shall not be permitted. (ii) Materials and Equipment: the cost of materials and equipment shall be at cost to Contractor or lowest current price which such materials and equipment are reasonably available at the time the work is done, whichever is lower. (iii) If the cost of the extra work cannot be agreed upon, the Contractor must provide a daily report that includes invoices for labor, materials and equipment costs for the work under the Change Order. The daily report must include: list of names of workers, classifications, and hours worked; description and list of quantities of materials used; type of equipment, size, identification number, and hours of operation, including loading and transportation, if applicable; description of other City authorized services and expenditures in such detail as the City may require. Failure to submit a daily report by the close of the next working day may, at the City’s sole and absolute discretion, waive the Contractor’s rights for that day. (d) It is expressly understood by Contractor that the provisions of this Section 1.10 shall not apply to services specifically set forth in the Scope of Work. Contractor hereby acknowledges that it accepts the risk that the services to be provided pursuant to the Scope of

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Work may be more costly or time consuming than Contractor anticipates and that Contractor shall not be entitled to additional compensation therefor. City may in its sole and absolute discretion have similar work done by other contractors.
(e) No claim for an increase in the Contract Sum or time for performance shall be valid unless the procedures established in this Section are followed.

1.11 Special Requirements.

Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in the “Special Requirements” attached hereto as Exhibit “B” and incorporated herein by this reference. In the event of a conflict between the provisions of Exhibit “B” and any other provisions of this Agreement, the provisions of Exhibit “B” shall govern.

ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT.

2.1 Contract Sum.

Subject to any limitations set forth in this Agreement, City agrees to pay Contractor the amounts specified in the “Schedule of Compensation” attached hereto as Exhibit “C” and incorporated herein by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed ______________ (the “Contract Sum”), unless additional compensation is approved pursuant to Section 1.10.

2.2 Method of Compensation.

The method of compensation may include: (i) a lump sum payment upon completion; (ii) payment in accordance with specified tasks or the percentage of completion of the services less the contract retention; (iii) payment for time and materials based upon the Contractor’s rates as specified in the Schedule of Compensation, provided that (a) time estimates are provided for the performance of sub tasks, (b) contract retention is maintained and (c) the Contract Sum is not exceeded; or (iv) such other methods as may be specified in the Schedule of Compensation.

2.3 Reimbursable Expenses.

Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer in advance, or actual subcontractor expenses of an approved subcontractor pursuant to Section 4.5, and only if specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Contractor at all project meetings reasonably deemed necessary by the City. Coordination of the performance of the work with City is a critical component of the services. If Contractor is required to attend additional meetings to facilitate such coordination, Contractor shall not be entitled to any additional compensation for attending said meetings.

2.4 Invoices.

Each month Contractor shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month in a form approved by City’s Director

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of Finance. By submitting an invoice for payment under this Agreement, Contractor is certifying compliance with all provisions of the Agreement. The invoice shall contain all information specified in Exhibit “C”, and shall detail charges for all necessary and actual expenses by the following categories: labor (by sub-category), travel, materials, equipment, supplies, and sub-contractor contracts. Sub-contractor charges shall also be detailed by such categories. Contractor shall not invoice City for any duplicate services performed by more than one person.

City shall, as soon as practicable, independently review each invoice submitted by the Contractor to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. Except as to any charges for work performed or expenses incurred by Contractor which are disputed by City, or as provided in Section 7.3, City will cause Contractor to be paid within thirty (30) days of receipt of Contractor’s correct and undisputed invoice; however, Contractor acknowledges and agrees that due to City warrant run procedures, the City cannot guarantee that payment will occur within this time period. In the event that City does not cause Contractor to be paid within thirty (30) days of receipt of an undisputed and properly submitted invoice, Contractor shall be entitled to the payment of interest to the extent allowed under Public Contract Code Section 20104.50. In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Contractor, not later than seven (7) days after receipt by the City, for correction and resubmission. Returned invoices shall be accompanied by a document setting forth in writing the reasons why the payment request was rejected. Review and payment by the City of any invoice provided by the Contractor shall not constitute a waiver of any rights or remedies provided herein or any applicable law.

2.5 Waiver.

Payment to Contractor for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Contractor.

ARTICLE 3. PERFORMANCE SCHEDULE

3.1 Time of Essence.

Time is of the essence in the performance of this Agreement.

3.2 Schedule of Performance.

Contractor shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all services within the time period(s) established in the “Schedule of Performance” attached hereto as Exhibit “D” and incorporated herein by this reference.

When requested by the Contractor, extensions to the time period(s) specified in the Schedule of Performance may be approved in writing by the Contract Officer but not exceeding one hundred eighty (180) days cumulatively.

3.3 Force Majeure.

The time period(s) specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Contractor,

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including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the City, if the Contractor shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the Contract Officer such delay is justified. The Contract Officer’s determination shall be final and conclusive upon the parties to this Agreement. In no event shall Contractor be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Contractor’s sole remedy being extension of the Agreement pursuant to this Section.

3.4 Inspection and Final Acceptance.

City may inspect and accept or reject any of Contractor’s work under this Agreement, either during performance or when completed. City shall reject or finally accept Contractor’s work within forty-five (45) days after submitted to City. City shall accept work by a timely written acceptance, otherwise work shall be deemed to have been rejected. City’s acceptance shall be conclusive as to such work except with respect to latent defects, fraud and such gross mistakes as to amount to fraud. Acceptance of any work by City shall not constitute a waiver of any of the provisions of this Agreement including, but not limited to, Articles 1 and 5, pertaining to warranty and indemnification and insurance, respectively.

3.5 Term.

Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement shall continue in full force and effect until completion of the services but not exceeding _______________ from the date hereof, except as otherwise provided in the Schedule of Performance (Exhibit “D”).

ARTICLE 4. COORDINATION OF WORK

4.1 Representatives and Personnel of Contractor.

The following principals of Contractor (“Principals”) are hereby designated as being the principals and representatives of Contractor authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith:
_________________________ ________________________
(Name) (Title)
________________________ ________________________
(Name) (Title)
________________________ ________________________
(Name) (Title)

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It is expressly understood that the experience, knowledge, capability and reputation of the foregoing Principals were a substantial inducement for City to enter into this Agreement.

Therefore, the Principals shall be responsible during the term of this Agreement for directing all activities of Contractor and devoting sufficient time to personally supervise the services hereunder.

All personnel of Contractor, and any authorized agents, shall at all times be under the exclusive direction and control of the Principals. For purposes of this Agreement, the Principals may not be replaced nor may their responsibilities be substantially reduced by Contractor without the express written approval of City. Additionally, Contractor shall make every reasonable effort to maintain the stability and continuity of Contractor’s staff and subcontractors, if any, assigned to perform the services required under this Agreement. Contractor shall notify City of any changes in Contractor’s staff and subcontractors, if any, assigned to perform the services required under this Agreement, prior to and during any such performance.

4.2 Status of Contractor.

Contractor shall have no authority to bind City in any manner, or to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City. Contractor shall not at any time or in any manner represent that Contractor or any of Contractor’s officers, employees, or agents are in any manner officials, officers, employees or agents of City. Neither Contractor, nor any of Contractor’s officers, employees or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Contractor expressly waives any claim Contractor may have to any such rights.

4.3 Contract Officer.

The Contract Officer shall be [_____________________________] or such person as may be designated by the City Manager. It shall be the Contractor’s responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and the Contractor shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority, if specified in writing by the City Manager, to sign all documents on behalf of the City required hereunder to carry out the terms of this Agreement.

4.4 Independent Contractor.

Neither the City nor any of its employees shall have any control over the manner, mode or means by which Contractor, its agents or employees, perform the services required herein, except as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision or control of Contractor’s employees, servants, representatives or agents, or in fixing their number, compensation or hours of service. Contractor shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Contractor shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City.

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City shall not in any way or for any purpose become or be deemed to be a partner of Contractor in its business or otherwise or a joint venturer or a member of any joint enterprise with Contractor.

4.5 Prohibition Against Subcontracting or Assignment.

The experience, knowledge, capability and reputation of Contractor, its principals and employees were a substantial inducement for the City to enter into this Agreement. Therefore, Contractor shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of the City. All subcontractors shall obtain, at its or Contractor’s expense, such licenses, permits, registrations and approvals (including from the City) as may be required by law for the performance of any services or work under this Agreement.

In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Contractor, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release the Contractor or any surety of Contractor of any liability hereunder without the express consent of City.

ARTICLE 5. INSURANCE, INDEMNIFICATION AND BONDS

5.1 Insurance Coverages.

Without limiting Contractor’s indemnification of City, and prior to commencement of any services under this Agreement, Contractorshall obtain, provide and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to City.
(a) General liability insurance. Contractor shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $2,000,000 per occurrence, $4,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.
(b) Automobile liability insurance. Contractor shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Contractor arising out of or in connection with Services to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident. (c) Professional liability (errors & omissions) insurance. Contractor shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement and Contractor agrees to maintain continuous coverage through a period no less than three (3) years after completion of the services required by this Agreement.