Proposal to Provide Design Services for
SOUTH EL MONTE SYSTEMIC SAFETY IMPROVEMENTS AT SIGNALIZED INTERSECTIONS (HSIP CYCLE 11 PROJECT, HSIPL-5352(025))
City of South El Monte TRTO96004.2024 2
Should you have any questions, please do not hesitate to contact me at 213.354.9402, [email protected], or at the address above.
I am Kimley-Horn’s designated representative for this proposal.
Sincerely,
KIMLEY-HORN AND ASSOCIATES, INC.
Jean Fares, P.E.*
Project Manager/Senior Vice President
*As Senior Vice President, Jean Fares, P.E. is authorized by Kimley-Horn to bind the firm contractually.
Kimley-Horn understands that this proposal shall remain valid for a minimum of 120 days following the proposal submission date of April 10, 2024.
Proposal to Provide Design Services for
SOUTH EL MONTE SYSTEMIC SAFETY IMPROVEMENTS AT SIGNALIZED INTERSECTIONS (HSIP CYCLE 11 PROJECT, HSIPL-5352(025))
3 City of South El Monte TRTO96004.2024
TABLE OF CONTENTS
Cover Letter....................................................................................................1 Section 1: Approach and Scope of Work.......................................................4 Section 2: Schedule......................................................................................14 Section 3: Project Team, Key Personnel, and Resumes ..............................15 Section 4: Company Qualifications..............................................................25 Section 5: References ..................................................................................31 Section 6: City’s Standard Professional Services Agreement....................32 Section 7: Addenda Acknowledgment ........................................................33 Section 8: Required Attachments................................................................34 Per the City’s instructions in the RFP, Kimley-Horn has submitted our Fee Proposal in a separate, sealed envelope.
Proposal to Provide Design Services for
SOUTH EL MONTE SYSTEMIC SAFETY IMPROVEMENTS AT SIGNALIZED INTERSECTIONS (HSIP CYCLE 11 PROJECT, HSIPL-5352(025))
City of South El Monte TRTO96004.2024 4
SECTION 1: APPROACH AND SCOPE OF WORK
Project Understanding and Approach
Kimley-Horn has previously worked with the City on HSIP Cycle 9 and HSIP Cycle 10. 13 out of the 21 intersections that are part of HSIP Cycle 11 were part of those previous HSIP Cycles. Therefore, Kimley-Horn has the CAD files, field notes, and background knowledge for the HSIP Cycle 11 project to deliver the project efficiently without compromising quality.
The City of South El Monte (City) is looking to improve safety and operability through the installation of raised pavement markers, crosswalks, and Leading Pedestrian Interval (LPI) timing at 21 existing signalized intersections in various locations throughout the City. Per the City’s RFP, the project will be funded at 90% with HSIP funding for 21 total intersections.
The City has compiled collision data history from 2017 to 2021 with a total of 422 collisions, 40 of which include pedestrians and cyclists.
The Caltrans LRSM outlines a systemic approach of proven safety countermeasures to address systemwide safety issues. The LRSM provides steps to calculate Benefit to Cost ratios (BCR) to determine which low-cost countermeasures could be implemented to high crash locations. Based on the collision data history and BCRs, the City has determined three countermeasures to increase safety and reduce the number of collisions.
The first countermeasure, S9: Install raised pavement markers and striping (Through Intersection), provides better guidance for vehicles making their way through an intersection, especially at large intersections, skewed intersections, and intersections with multiple turn lanes. The LRSM states that the S9 countermeasure will guide vehicles, thus making the drivers’ movements through an intersection more predictable. The implementation of installing pavement markers and striping has the potential to reduce crashes by 10-33 percent, as documented in the LRSM and RFP.
The second countermeasure, S18PB: Install pedestrian crossing, provides a designated space for the pedestrians to safely cross an intersection. Many crosswalks may require refurbishing or be upgraded to ladder crosswalks to provide better visibility. The implementation of pedestrian crossings will reduce crashes by 25 percent, as documented in the LRSM and RFP.
The third countermeasure, S21PB: Modify Signal Phasing to Implement a LPI, allows pedestrians a head start to cross the crosswalk, increases visibility for drivers completing a turning movement, allows pedestrians to have the right-of-way, and reduces conflict between pedestrians and vehicles. The LPI will reduce collisions by 59 percent, as documented in the LRSM.
Countermeasures S9, S18PB, and S21PB will have a combined BCR of 30.05. Specific improvements are further discussed in the Work Plan.
These Project intersections and improvements are shown in Figure 1 on the following page.
Grant administration is a key element to confirm that the City follows through with procurement. When agencies are appropriated funding, it is their responsibility to work with the administering agencies to submit the required documents as well as reimbursements requests. Funding administration involves various steps, such as the tracking of all eligible and non-eligible expenditures through a project’s lifespan, providing advisement on programmatic changes and updates, and building relationships with each agency granting or administering the funding.
Kimley-Horn has included Avant-Garde on our team to assist with this portion of the Project. Each member of Avant-Garde’s staff has provided professional consultant services on similar projects in the past and is thoroughly familiar with the processes required pursuant to Caltrans LAPM and LA Metro funding administration procedures. Avant-Garde has successfully completed audits with Caltrans, LA Metro, and the Federal Highway Administration (FHWA). The documents are organized in a manner that is conducive to the auditor’s review, and we have cleared all the audits conducted on state-funded projects that were administered through Avant-Garde.
In addition to the design and integration of this project, Kimley-Horn understands the importance of coordination with Caltrans District 7 to assure a successful implementation of the Project. Our team will verify that our submittals are complete to meet Caltrans LAPM requirements for each submission. It is further understood that the Project, along with all others receiving funding under HSIP Cycle 11, are funded by stateonly funds and are also subject to the state’s process for state-funded HSIPs.
Proposal to Provide Design Services for
SOUTH EL MONTE SYSTEMIC SAFETY IMPROVEMENTS AT SIGNALIZED INTERSECTIONS (HSIP CYCLE 11 PROJECT, HSIPL-5352(025))
City of South El Monte TRTO96004.2024 5
19 N Potrero Ave
Merced Ave
Santa Anita Ave
Santa Anita Ave
Michael Hunt Dr
Rush St
Thienes Ave
Durfee Ave
Durfee Ave
Ch ci o Ave
Rosemead B vl d
N Central Ave
N Lee Ave
Elliott Ave
Klingerman St
E Garvey Ave
E Rush St
Peck Rd
N Tyler Ave
M o n t e
South El
El Monte
15 12
6 21
9 10 11
2 3 1
7 8
16 5
4 14
13 19
18 20
17 Forty collisions involving pedestrians and bicycles
have been documented between 2017 and 2021
along these corridors. Due to the high number of
collisions, the following improvements are suggested
to 12 intersections:
• Install raised pavement markers and striping,
pedestrian crossings, and leading pedestrian
intervals (LPIs).
The following improvements are suggested to
9 intersections:
• Install raised pavement markers and striping, and
leading pedestrian intervals (LPIs).
PROJECT LOCATIONS
LEGEND
1. Garvey Avenue &
Lee Avenue
2. Garvey Avenue &
Chico Avenue
3. Garvey Avenue &
Potrero Avenue
4. Santa Anita Avenue &
Fern Street/
Elliott Avenue
5. Santa Anita Avenue &
Klingerman Street
6. Tyler Avenue &
Klingerman Street
7. Rush Street &
Chico Avenue
8. Rush Street &
Potrero Avenue
9. Rush Street &
Merced Avenue
10. Rush Street &
Central Avenue
11. Rush Street &
Santa Anita Avenue
12. Rush Street &
Tyler Avenue
13. Santa Anita Avenue
& Fawcett Avenue/
Merced Avenue
14. Santa Anita Avenue &
Michael Hunt Drive/
Vacco Street
15. Santa Anita Avenue &
Tyler Avenue
16. Tyler Avenue &
Thienes Avenue
17. Rush Street &
Peck Road
18. Peck Road &
Durfee Avenue
(South of CA-60)
19. Peck Road/Durfee
Avenue & Michael Hunt
Drive (North of CA-60)
20. Durfee Avenue &
Thienes Avenue
21. Durfee Avenue &
Rush Street/Peck Road
1. Countermeasures
S09, S21PB
2. Countermeasures
S09, S18PB, S21PB
3. Previous HSIP
Cycle 9 Project
4. Previous HSIP
Cycle 10 Project
15 12
6 21 11
10 9
3 2
#
#
1 8
7 16 5
4 14
13 19
18 20
17 FIGURE 1: VICINITY MAP
Proposal to Provide Design Services for
SOUTH EL MONTE SYSTEMIC SAFETY IMPROVEMENTS AT SIGNALIZED INTERSECTIONS (HSIP CYCLE 11 PROJECT, HSIPL-5352(025))
City of South El Monte TRTO96004.2024 6
The implementation of countermeasures S9, S18PB, and S21PB is an effective method to improve overall intersection safety through enhancements to visibility. Kimley-Horn is committed to working with the City to deliver a project that is comprehensive, timely, and cost-effective.
Kimley-Horn will submit preliminary plans that will include one intersections per sheet at 1”=20’ scale. The plans will show the full extent of traffic signal improvements. Base mapping within each sheet will include curb, property lines, gutter, and existing striping.
We have included two project samples on Figures 2 and 3 on the next page. These provided enough context for the design, conveyed the information to the contractor, and required zero contractor change orders. For the City of Maywood, we installed crosswalks and other signal equipment. For the City of South El Monte, we drew the existing right-of-way, curb, and centerlines as a base for the design.
Project Methodology
The flowchart below illustrates methodology and techniques our team will employ for the Project.
Quality Control/Quality Assurance (QC/QA)
Since our founding, Kimley-Horn has aggressively pursued a commitment to quality for every task, deliverable, and service provided by the firm. Recognizing the importance of careful quality control, Kimley-Horn developed a QC/QA manual that every contract manager and task manager is required to know and use. We strive for our procedures to facilitate the delivery of high-quality services that satisfy our client’s needs. There will be no learning curve relative to quality for the Kimley-Horn team. Our QC/QA program is based on the philosophy that:
• Quality is achieved by adequate planning, coordination, supervision, and technical direction; proper definition of the job requirements and procedures; understanding the scope of services; and the use of appropriately skilled personnel performing work functions carefully
• Quality is controlled by assigning a manager to evaluate all work and procedures followed while providing the services
KIMLEY-HORN
QUALITY CONTROL IS
ACHIEVED
Through adequate planning,
coordination, supervision and
technical direction
CONTROLLED
By assigning a manager to
evaluate all work flow
and procedures
VERIFIED
Through independent reviews
by qualified staff
SECURED
Through careful surveillance of
work activities by parties not
involved in the initial efforts
Proposal to Provide Design Services for
SOUTH EL MONTE SYSTEMIC SAFETY IMPROVEMENTS AT SIGNALIZED INTERSECTIONS (HSIP CYCLE 11 PROJECT, HSIPL-5352(025))
City of South El Monte TRTO96004.2024 7
CITY OF SOUTH EL MONTE
HSIP CYCLE 10 PROJECT
100% SUBMITTAL: TRAFFIC SIGNAL DESIGN
©
MICHAEL HUNT
DURFEE AVENUE PECK ROAD
DURFEE AVENUE AND MICHAEL HUNT DRIVE
DRIVE
CONSTRUCTION NOTES: (THIS SHEET ONLY)
CITY OF MAYWOOD
HSIP CYCLE 11 PROJECT
©
90% SUBMITTAL
CONSTRUCTION NOTES: (THIS SHEET ONLY)
61ST STREET
ATLANTIC BOULEVARD
FIGURE 3: CITY OF MAYWOOD
FIGURE 2 CITY OF SOUTH EL MONTE
Proposal to Provide Design Services for
SOUTH EL MONTE SYSTEMIC SAFETY IMPROVEMENTS AT SIGNALIZED INTERSECTIONS (HSIP CYCLE 11 PROJECT, HSIPL-5352(025))
City of South El Monte TRTO96004.2024 8
• Quality is secured through the careful surveillance of work activities by individuals who are not directly responsible for performing the initial efforts
• Quality is verified through independent reviews by a qualified staff member of the processes, procedures, documentation, supervision, technical direction, and staffing associated with the Project’s development Our QC/QA program will include the review of project documents and supporting data by our task managers and key staff who will direct individual tasks. Our QC/QA program will include the following procedures:
• Project manager Jean Fares, P.E. will be responsible for being thoroughly familiar with the requirements and will be given the authority to direct the Project team and call upon our corporate resources, as required, to satisfy the Project’s needs • An internal “kick-off” meeting will be held with key individuals assigned to the task to clearly define the scope of services and establish the schedule
• Project meetings and decisions will be documented by a “paper trail.” All documents will be supported by appropriate data that will clearly show the choices evaluated and the basis for our recommendations • Supporting calculations, text, or data used to develop a document will be signed and dated by the individual involved when the services are performed. Also, telephone conversations and meetings that include or affect a Project decision will be documented • Team network review will be undertaken. Team network quality control is the day-to-day peer review that is undertaken by the Project team. Documents, analyses, letters, etc. are reviewed by a team member other than the individual preparing the documents and analyses.
Review of significant analyses and documents are provided by the task manager for each task. The individual doing the checking will sign and date the documents and prepare a record of the findings. The findings will be resolved by the originator of the document and checked again until corrected. Quality control review comments will be maintained in a quality assurance file. This network review will be enhanced by weekly or bimonthly full team meetings
Communication
Kimley-Horn’s professionals are experienced in both small- and large-scale projects that demand close coordination among multiple stakeholders. Our experience has shown that there really is no such thing as “over-communication.” Effective communication begins with listening to our client’s needs and objectives for each project. We mitigate and avoid potential issues by regularly confirming a shared project understanding among the client’s staff and our project teams. We often use the following communications protocol, which we have employed successfully on numerous projects:
• Kick-off meeting to establish the project team’s understanding of the client’s needs and objectives • Weekly meetings between the design team (with client participation, as needed) to discuss progress, schedule, and design issues • Bi-weekly progress reports summarizing, at a minimum, the following information:
» Milestones with anticipated and actual dates of completion » Zoning and permits list with anticipated and actual dates of completion • Ongoing electronic communication with our clients and involved subconsultants. Our firm is competent with several virtual communication platforms, including Microsoft Teams and Zoom, which we are regularly using to conduct meetings and presentations, in addition to in-person meetings for key project milestones Schedule and Budget Control
Kimley-Horn understands the importance of meeting the City’s schedule and is committed to completing this project on time. Our confidence in being able to meet the City’s timeline is attributed to our stringent approach to schedule control. We understand that schedule control must begin with a clear understanding of the scope of work and budget as well as the subsequent preparation of a detailed schedule that includes milestone completion dates, critical path items, and risks for interim deliverables. We maintain a detailed, integrated Management Information System (MIS), designed primarily to focus on schedule control. MIS tracks both effort and performance by recording time spent and percent of projects completed. Twice monthly, MIS produces a Project Effort Report, which shows the actual effort expended by task. This internal control allows us to make any timely adjustments reasonably necessary to maintain project schedules.
Budget control is achieved through two independent processing systems integrated into the MIS, providing a complete financial and reporting overview of each individual task as well as the entire project. Our project managers receive detailed status reports twice a month but can also access the system and obtain real time information on an ongoing basis. This level of tracking controls task budgets, allowing us to keep our clients fully informed of all administrative aspects of each task at a moment’s notice.
Proposal to Provide Design Services for
SOUTH EL MONTE SYSTEMIC SAFETY IMPROVEMENTS AT SIGNALIZED INTERSECTIONS (HSIP CYCLE 11 PROJECT, HSIPL-5352(025))
City of South El Monte TRTO96004.2024 9
Timely Execution
In completing our scope of work, we will focus on the timely execution of our duties and follow the project from conception through construction. We will accomplish this through effective communication and use of our available and experienced staff. Jean will continually inform City staff of work status on a weekly basis through phone conversations, email dialogue, formal project status reports, and regularly scheduled meetings. Our proposed staff were carefully selected for their experience and proven ability to work as a team. If additional staff is needed to meet an aggressive deadline or assist in solving a specialized technical issue, we can call upon the more than 7,500 personnel in our firm at any given time to provide any additional or contingency services in a timely manner.
Document Control
Kimley-Horn utilizes a redundant document control system in which both hard and electronic copies of project deliverables and significant project communications are filed and tracked by project number and key words. Our streamlined electronic filing system includes records of meetings and data shared; documentation of design decisions; and data collected and/or provided by others, allowing us to quickly locate project records and respond to your requests in a timely fashion.
Work Plan
Our scope of services has the following key tasks:
• Project Management
• Utility Coordination
• Preliminary Engineering
• PS&E
• Bidding and Construction Support
• Prepare Record Drawings (As-Builts)
• Prepare Traffic Signal Timing Charts
Task 1: Project Management
This task will consist of project coordination with the team, administration, and set up and attendance at project meetings. Kimley-Horn’s administration efforts will be: initial development and maintenance of project schedule, work plan, budget, and filing system and process monthly invoices/progress reports. We will create and maintain a detailed schedule, updating it as needed to manage the project, and as requested by the City.
Kimley-Horn will attend a pre-design (kick-off) meeting with City staff after the award of contract to conduct introduction, discuss scope of work, information needed from various City departments, overall schedule, and the implementation process. After the kick-off meeting, biweekly progress meetings will be scheduled as well as meetings to review the preliminary design, 60%, 90%, and 100% submittals with City staff. Any difficulties that may impede progress will be communicated, resolved, and expedited to ensure all deadlines are met on time.
Task 1 Deliverables:
 Attendance at up to six (6) project meetings
 Electronic copy of meeting agendas and meeting minutes  Schedule updates at each submittal milestone (60%, 90%, 100%) Task 2: Utility Coordination
Utility coordination will not be necessary as part of this project, as installation of pedestrian crossings, pavement markings, and updating signal timing does not involve utility facilities.
It is assumed the City and the City maintenance staff will provide information regarding conduit health and any existing spare wires for the installation of Accessible Pedestrian Signals (APS) as part of the LPI installation.
Task 3: Preliminary Engineering
Kimley-Horn will be working with Avant-Garde to prepare the Categorical Exception documents and coordinate with the City to receive approval. As this project is state funded as part of HSIP Cycle 11, local HSIPs must meet the requirements of the CEQA. Based upon our preparation of environmental documentation for similar projects and a review of the Project as presented in the RFP, Kimley-Horn anticipates
Proposal to Provide Design Services for
SOUTH EL MONTE SYSTEMIC SAFETY IMPROVEMENTS AT SIGNALIZED INTERSECTIONS (HSIP CYCLE 11 PROJECT, HSIPL-5352(025))
City of South El Monte TRTO96004.2024 10
that the Project will be categorically exempt under CEQA Guidelines Section 15301 – Existing Facilities. The Notice of Exemption (NOE) is a brief Project description and analysis/explanation as to why this exemption under CEQA Guidelines Section 15301 is appropriate and confirm that no exceptions or unusual circumstances exist. Kimley-Horn will file the NOE with the County Clerk.
Kimley-Horn understands the project will be completed within the public right-of-way. The project will not require any utility relocation or right-of-way acquisition or easements. Kimley-Horn will perform research and compile all available right-of-way maps, assessor parcel maps, and easement information within the Project limits. The right-of-way information will be shown on the plans. Any Temporary Construction Easements (TCEs) will be obtained by the City from adjacent property owners, and the consultant shall show them on the plans.
There are two intersections in the Project that will require extra coordination. Santa Anita Avenue and Fern Street/Elliott Avenue and Tyler Avenue at Klingerman Street is shared jurisdiction with the City of El Monte. Kimley-Horn will go through the necessary measures to coordinate with the jurisdictions involved to fulfill signal improvement and timing requirements at these intersections.
Kimley-Horn has previously worked with the City on 13 out of 21 intersections. The base maps for these 13 intersections have been completed already, and we are aware of the improvements that will occur through the Cycle 9 and 10 projects, which we will show as existing for the Cycle 11 project.
Kimley-Horn will coordinate with City maintenance staff to open up the traffic signal cabinets to document existing controllers and timing sheets.
Kimley-Horn will review base data documents, including as-built improvement plans, utility information, survey information, and other available record data.
Kimley-Horn will conduct field investigations at each of the intersections to document existing street and traffic signal equipment and assess existing conditions to identify any necessary upgrades. For the 13 intersections previously done, we will still conduct field investigations to take note of any changes since our previous field visit.
Kimley-Horn will prepare preliminary engineering plans for each intersection that show tentative traffic signal improvements. Plans will be completed in AutoCAD Version 2024 and will be presented with one intersection per plan sheet at scale 1”=20’.
The following intersections will be included in the plan set:
1. Garvey Avenue and Lee Avenue
2. Garvey Avenue and Chico Avenue
3. Garvey Avenue and Potrero Avenue
4. Santa Anita Avenue and Fern Street/Elliott Avenue
5. Santa Anita Avenue and Klingerman Street
6. Tyler Avenue and Klingerman Street
7. Rush Street and Chico Avenue
8. Rush Street and Potrero Avenue
9. Rush Street and Merced Avenue
10. Rush Street and Central Avenue
11. Rush Street and Santa Anita Avenue
12. Rush Street and Tyler Avenue
13. Santa Anita Avenue and Fawcett Avenue/Merced Avenue
14. Santa Anita Avenue and Michael Hunt Drive/Vacco Street
15. Santa Anita Avenue and Tyler Avenue
16. Tyler Avenue and Thienes Avenue
17. Rush Street and Peck Road
18. Peck Road and Durfee Avenue (South of CA-60)
19. Peck Road and Durfee Avenue & Michael Hunt Drive
(North of CA-60)
20. Durfee Avenue and Thienes Avenue
21. Durfee Avenue and Rush Street/Peck Road
The traffic signal improvement plans for the intersections above will include signing and striping and other traffic signal upgrades necessary for the upgraded traffic signal operations, such as new traffic signal cabinets, controllers, battery back-up systems, poles, mast arms, luminaire arms, audible pedestrian push buttons, pedestrian heads, signal heads, continental crosswalks and limit lines.
A preliminary engineer’s Opinion of Probable Construction Cost (OPCC) will be developed on Microsoft Excel based on the preliminary plans.
A project contingency will be included in the engineer’s opinion of probable costs to provide for cost increases and unknown issues that may arise but cannot be specifically identified at this stage.
Proposal to Provide Design Services for
SOUTH EL MONTE SYSTEMIC SAFETY IMPROVEMENTS AT SIGNALIZED INTERSECTIONS (HSIP CYCLE 11 PROJECT, HSIPL-5352(025))
City of South El Monte TRTO96004.2024 11
Task 3 Deliverables:
 Preparation of CEQA Categorical Exemption
 Preliminary Engineering Plans (21 sheets) in PDF electronic format  Preliminary OPCC in PDF electronic format
Task 4: Plans, Specifications, & Estimate (PS&E)
Task 4.1: 60% PS&E Package
Based on one set of non-conflicting comments on the Preliminary Plans, Kimley-Horn will advance the construction documents to a 60% level of design. Kimley-Horn will adjust the design plans based on City comments. Kimley-Horn will prepare a comment response matrix to be submitted with the 60% submittal. The comment response matrix will have the original comments, Kimley-Horn’s responses to the comments, and final resolution. Additional annotation will be added to the traffic signal plans based on the comments received by the City.
The engineer’s OPCC will be updated based on the City’s comments.
We anticipate the following plan sheet counts for the Project:
• Cover Sheet: one sheet
• Notes, Legends, and Construction Details: one sheet
• Traffic Signal Improvement Plans: 21 sheets
• Estimated Total sheets: 23 sheets
We do not anticipate the following sheets to be part of the design at any stage of the Project:
• Signing and Striping Plans
• Civil Improvements
• Communication Plans
• Street Lighting Plans
Task 4.1 Deliverables:
 One set of 60% plans in PDF electronic format
 60% OPCC in PDF electronic format
Task 4.2: 90% PS&E Package
Based on one set of non-conflicting comments on the 60% plans, Kimley-Horn will advance the construction documents to a 90% level of design. Kimley-Horn will adjust the design plans based on City comments. Kimley-Horn will prepare a comment response matrix to be submitted with the 90% submittal. The comment response matrix will have the original comments, Kimley-Horn’s responses to the comments, and final resolution. Additional annotation will be added to the traffic signal plans based on the comments received by the City.
The engineer’s OPCC will be updated based on the City’s comments.
Task 4.2 Deliverables:
 One set of 90% plans in PDF electronic format
 Technical specifications in PDF electronic format
 90% OPCC in PDF electronic format
Task 4.3: 100% PS&E Package
Based on one set of non-conflicting comments from the 90% PS&E comments, Kimley-Horn will advance the PS&E to the 100% level of design. It is expected that the comments will not result in a major change in design. Kimley-Horn will adjust the plans and technical specifications based on the City comments accordingly. Kimley-Horn will prepare a comment response matrix to be submitted with the Final submittal. The comment response matrix will have the original comments, Kimley-Horn responses to the comments, and final resolution.
A licensed professional engineer will conduct a peer review and QC/QA of the design plans, OPCC, and technical specifications. A licensed professional engineer will stamp and sign all plan sheets for this submittal.
Proposal to Provide Design Services for
SOUTH EL MONTE SYSTEMIC SAFETY IMPROVEMENTS AT SIGNALIZED INTERSECTIONS (HSIP CYCLE 11 PROJECT, HSIPL-5352(025))
City of South El Monte TRTO96004.2024 12
Task 4.3 Deliverables:
 One set of 24”x36” hardcopy 100% plans with wet signed mylars and in .dwg format  One set of hardcopy technical specifications, electronic PDF, and electronic MS Word format  100% OPCC in electronic PDF and Excel format
Task 4.4: Caltrans LAPM Forms for PSE Certification and E-76 Construction Authorization As this is a HSIP Cycle 11 state-funded project, Caltrans LAPM forms for PSE Certification and E-76 Construction Authorization is not required.
Kimley-Horn will be working with Avant-Garde to prepare and submit right-of-way self-certification forms as well as prepare and submit construction allocation request and other documents for Caltrans.
Avant-Garde understands federal and state requirements, funding administration, and the complex diversity of Southern California. They are uniquely qualified to perform extensive research to identify and secure grants as an on-call consultant, deliver a variety of grants, deliver reports and documents for projects from inception to conclusion, and administer federal, state, and regional required submittals and reporting.
Task 4.4 Deliverables:
 Right-of-Way self-certification package
 Construction allocation package
Task 5: Bidding and Construction Support
This task consists of coordination and support during the bidding phase of the project. Kimley-Horn will attend the pre-bid meeting and assist City staff and/or potential contractors in answering pre-bid questions, and interpretations of the plans and specifications. Kimley-Horn will log those questions and provide responses to requests for information (RFI) during the bidding phase and prepare project addenda.
Kimley-Horn will also assist with coordination and support during the construction stages of the project. Kimley-Horn will attend the preconstruction meeting and address items for the construction management team to be aware of. Kimley-Horn will be involved during construction stages by responding to RFIs, reviewing and responding to all submittals, and reviewing any proposed changes by the contractor during construction. We will attend up to 5 construction progress meeting or field meeting.
Task 5 Deliverables:
 Prepare up to one project addenda
 Response to pre-bid questions
 Response to RFI and questions during bidding phase
 Response to RFI’s and Submittal Reviews
 Attendance of up to 5 meetings
 Pre-construction
 Job Walk
 Job-Site
Task 6: Prepare Record Drawings (As-Builts)
Kimley-Horn will prepare record drawing as-builts within 20 days after construction has been completed. Any comments and changes during construction as red-lined and noted by the contractor will be documented and annotated. Record drawings will be prepared in AutoCAD, and PDF electronic files shall be sent to the City.
Task 6 Deliverable:
 Record drawings in PDF electronic format
Proposal to Provide Design Services for
SOUTH EL MONTE SYSTEMIC SAFETY IMPROVEMENTS AT SIGNALIZED INTERSECTIONS (HSIP CYCLE 11 PROJECT, HSIPL-5352(025))
City of South El Monte TRTO96004.2024 13
Task 7: Prepare Traffic Signal Timing Charts
Kimley-Horn will prepare updated traffic signal timing sheets for the following intersections:
1. Garvey Avenue & Lee Avenue
2. Garvey Avenue & Chico Avenue
3. Garvey Avenue & Potrero Avenue
4. Santa Anita Avenue & Fern Street/Elliott Avenue
5. Santa Anita Avenue & Klingerman Street
6. Tyler Avenue & Klingerman Street
7. Rush Street & Chico Avenue
8. Rush Street & Potrero Avenue
9. Rush Street & Merced Avenue
10.Rush Street & Central Avenue
11.Rush Street & Santa Anita Avenue
12.Rush Street & Tyler Avenue
13.Santa Anita Avenue & Fawcett Avenue/Merced Avenue
14.Santa Anita Avenue & Michael Hunt Drive/Vacco Street
15.Santa Anita Avenue & Tyler Avenue
16.Tyler Avenue & Thienes Avenue
17.Rush Street & Peck Road
18.Peck Road & Durfee Avenue (South of CA-60)
19.Peck Road & Durfee Avenue & Michael Hunt Drive
(North of CA-60)
20.Durfee Avenue & Thienes Avenue
21.Durfee Avenue & Rush Street/Peck Road
It is assumed that each intersection will have an existing timing sheet for Kimley-Horn’s reference.
Per Caltrans guidelines, the implementation of LPI is not suggested at intersections that have protected-permissive left turn movements.
Kimley-Horn will evaluate existing conditions and assist the City with making a decision for intersections with protected-permissive left turn movements.
The updated timing sheets will have: proposed signal timing parameters such as minimum bicycle greens, all-red times, walk times, flashing don’t walk times, and yellow times. For each intersection, recommended phase timing parameters will be calculated by referencing the latest version of the CA MUTCD and recent aerial imagery measurements. For the intersections with new protected left turn phases, the phase diagrams on the updated traffic signal timing sheets will be updated to reflect the new phasing. The format of the updated timing sheets will be consistent with the proposed traffic signal controller software type.
Task 7 Deliverable:
 Up to 21 updated traffic signal timing sheets in electronic Excel and PDF electronic format
Proposal to Provide Design Services for
SOUTH EL MONTE SYSTEMIC SAFETY IMPROVEMENTS AT SIGNALIZED INTERSECTIONS (HSIP CYCLE 11 PROJECT, HSIPL-5352(025))
City of South El Monte TRTO96004.2024 14
SECTION 2: SCHEDULE
Our draft project schedule, highlighting project tasks, durations, start and completion dates, and time allocations for City review, is provided below. This schedule assumes a Notice to Proceed (NTP) of June 3, 2024 and a final PS&E completion date within three months of the City’s NTP as requested in the RFP. It is our intent to review this schedule with the City at the start of the project and make any desired adjustments and track the project work as a progress schedule by providing regular updates.
Months from Notice to Proceed
1 2 3 Construction Duration
Task 1 - Project Management
Task 2 - Utility Research and Notification
Task 3 - Preliminary Engineering
Task 4 - Plans, Specifications, & Estimate
Task 4.1: 65% Plans
Task 4.2: 95% Plans
Task 4.3: 100% Plans
Task 5 - Bidding and Construction Support
Task 6 - Prepare Record Drawings (As-Builts)
Task 7 - Prepare Traffic Signal Timing Charts
Project Meeting Kimley Horn Effort City Review Period
Proposal to Provide Design Services for
SOUTH EL MONTE SYSTEMIC SAFETY IMPROVEMENTS AT SIGNALIZED INTERSECTIONS (HSIP CYCLE 11 PROJECT, HSIPL-5352(025))
City of South El Monte TRTO96004.2024 15
SECTION 3: PROJECT TEAM, KEY PERSONNEL, AND RESUMES
Organizational Chart
Kimley-Horn’s team is unsurpassed in local knowledge and relevant experience and has been structured to be a partner to the City.
Jean Fares, P.E., a successful Kimley-Horn project manager with over three decades of experience in traffic signal design and signal timing projects, will manage our team. He will serve as the City’s point of contact and will maintain a close working relationship with City staff throughout the Project’s duration. Jean and his team of well-qualified individuals, including Avant-Garde, have a thorough knowledge of traffic engineering processes and extensive experience coordinating communications between various stakeholder groups and client staff throughout plan development.
We have provided resumes for our team’s key personnel on the following pages. These resumes outline their proposed roles, education, credentials, training, and related experience. They also contain information regarding their individual licenses.
ENVIRONMENTAL AND
CALTRANS LAPM
Lissette Montoya1
Keith LeNoue1
QC/QA MANAGER
Jason Melchor, P.E.
BIDDING/CONSTRUCTION SUPPORT
Jason Melchor, P.E.
Jean Fares, P.E.
PROJECT MANAGER
Jean Fares, P.E.
TRAFFIC SIGNAL PLANS
Vivian Chong, P.E.
Tim Chan, P.E.
Rebecca Ung, EIT
TRAFFIC SIGNAL TIMING
Nikita Petrov, P.E., FOI
Jocelyn Soria, EIT
Subconsultants:
1. Avant-Garde
Bold = Key Team Members
City of
South
El Monte
Proposal to Provide Design Services for
SOUTH EL MONTE SYSTEMIC SAFETY IMPROVEMENTS AT SIGNALIZED INTERSECTIONS (HSIP CYCLE 11 PROJECT, HSIPL-5352(025))
City of South El Monte TRTO96004.2024 16
Professional Credentials and
Affiliations
• Bachelor of Science, California State
Polytechnic University, Pomona
• Professional Engineer in California #2097
• Institute of Transportation
Engineers (ITE), Member
JEAN FARES, P.E.
Project Manager; Bidding/Construction Support
Jean has 35 years of experience with the planning and design of traffic and transportation projects throughout California and the western U.S. As a registered Professional Engineer in California, he has provided traffic signal timing at over 2,500 locations, traffic signal design at over 2,000 locations, and signal system design at over 1,500 locations, and has wide-ranging experience with traffic operations, signing and marking plans preparation, Transportation Management Plans (TMPs), and traffic control plans. Jean also has extensive experience in applying traffic engineering, ITS technologies, and communications infrastructure design to leading design-build transportation and transit projects.
Relevant Experience
• City of South El Monte, Design Services for Traffic Signal Improvements at Various Signalized Intersections, HSIP, South El Monte, CA – Project Manager
• City of South El Monte, Traffic Signal Improvements at Lee Ave & Garvey Ave and Durfee Ave & Peck Rd HSIP Cycle 10 Project, South El Monte, CA – Project Manager
• City of West Covina, Preliminary Engineering Phase Services, HSIP Cycle 10 Improvements, West Covina, CA – Project Manager
• City of Monterey Park, Design Engineering Services for Various Signalized Intersections Along Garfield Avenue, HSIP, Monterey Park, CA – Project Manager
• City of Palm Springs, Traffic Signal Improvements, HSIP, Palm Springs, CA – Project Manager • City of Culver City, Signal Upgrade and Left Turn Phasing, HSIP, Culver City, CA – Project Manager • City of San Bernardino, Upgrade of Various Signal Hardware on 224 Signalized Intersections on Various Arterials, HSIP, San Bernardino, CA – Project Manager
• City of West Hollywood, Civil Engineering Design Services for Sunset/Santa Monica Fiber Loop, HSIP, West Hollywood, CA – Project Manager
• City of Downey, Paramount Boulevard Traffic Signal Upgrade and Fiber-Optic Communication System, HSIP, Downey, CA – Project Manager
• City of Santa Clarita, Wiley Canyon Road at Orchard Village Road and Newhall Avenue at Railroad Avenue Intersection Improvement, HSIP, Santa Clarita, CA – Deputy Project Manager • City of Santa Monica, Transit Priority System Phase 2 and ATMS, Phase 3, Santa Monica, CA – Project Manager • CVAG, Traffic Signal Synchronization Project (TSSP), Coachella Valley, CA – Project Manager • City of Thousand Oaks, Rancho Road Sidewalks and Bike Lanes, HSIP, Thousand Oaks, CA – Project Manager • County of Los Angeles, Woodruff Avenue TSSP, Los Angeles County, CA – Project Manager • City of Glendale, Smart Corridor—San Fernando Road, Glendale, CA – Project Manager • City of Santa Clarita, San Fernando Road Improvements, Santa Clarita, CA – Project Manager • City of Downey, Imperial Highway Traffic Signal Fiber-Optic Communication System and Upgrades Project, Downey, CA – Project Manager
• County of Los Angeles, On-Call Traffic Design Services, Los Angeles County, CA – Project Manager Resumes of Key Staff
Proposal to Provide Design Services for
SOUTH EL MONTE SYSTEMIC SAFETY IMPROVEMENTS AT SIGNALIZED INTERSECTIONS (HSIP CYCLE 11 PROJECT, HSIPL-5352(025))
City of South El Monte TRTO96004.2024 17
Professional Credentials and
Affiliations
• Bachelor of Science, Civil Engineering,
University of California, Irvine
• Professional Engineer in
California #65218
• Institute of Transportation
Engineers (ITE), Member
• Orange County Traffic Engineering Council
(OCTEC), Member
Jason has over 25 years of experience in the management, design, and review of traffic engineering projects in California and has worked with clients in Los Angeles, Orange, Riverside, San Bernardino, Santa Barbara, and San Diego counties. His traffic engineering experience includes traffic signal design, signing and striping, traffic control, street lighting, signal interconnect and ITS design plans, and he has served as a key staff member on many transportation studies, safety studies, traffic and civil engineering design, and active transportation projects.
Relevant Experience
• City of South El Monte, Design Services for Traffic Signal Improvements at Various Signalized Intersections, South El Monte, CA – Task Lead, Traffic Signal Plans
• City of South El Monte, Traffic Signal Improvements at Lee Ave & Garvey Ave and Durfee Ave & Peck Rd HSIP Cycle 10 Project, South El Monte, CA – Project Engineer
• City of Monterey Park, Design Engineering Services for Various Signalized Intersections Along Garfield Avenue, Monterey Park, CA – Project Engineer
• City of Palm Springs, Traffic Signal Improvements, Palm Springs, CA – Project Engineer • City of Culver City, Signal Upgrade and Left Turn Phasing, Culver City, CA – QC/QA Reviewer • City of San Bernardino, Upgrade of Various Signal Hardware on 224 Signalized Intersections on Various Arterials (HSIP), San Bernardino, CA – Project Engineer
• City of West Hollywood, Civil Engineering Design Services for Sunset/Santa Monica Fiber Loop, West Hollywood, CA – Project Engineer
• City of Downey, Paramount Boulevard Traffic Signal Upgrade and Fiber-Optic Communication System, Downey, CA – Project Engineer
• City of Santa Clarita, Wiley Canyon Road at Orchard Village Road and Newhall Avenue at Railroad Avenue Intersection Improvement, Santa Clarita, CA – Project Engineer
• City of Orange, Traffic Engineering Services, South Glassell Street at Palmyra Avenue, New Traffic Signal Project (HSIP), Orange, CA – Project Manager
• City of Santa Monica, Transit Priority System Phase 2 and ATMS, Phase 3, Santa Monica, CA – Project Engineer • City of Goleta, Citywide Traffic Signal Upgrade Project (HSIP), Goleta, CA – Project Manager • City of Buena Park, Auto Center Drive Traffic Signal and Median Design, Buena Park, CA – Project Manager • City of Anaheim, Protected Left Turn Signal at Four Intersections (HSIP), Anaheim, CA – Project Manager • City of Anaheim, Anaheim Boulevard at Santa Ana Street Traffic Signal Modification, Anaheim, CA – Project Manager • City of Orange, Traffic Engineering Services, Glassell Street, Orange, CA – Project Manager • City of Orange, Glassell Avenue Left Turn Lanes at Meats and Collins Avenue (HSIP), Orange, CA – Project Manager • City of Fountain Valley, Euclid Street Traffic Signal Design, Fountain Valley, CA – Project Engineer • City of Irvine, Design for Kazan/Walnut Traffic Signal Improvements, Irvine, CA – Project Engineer • City of Newport Beach, East Coast Highway Signal Rehabilitation (10 intersections), Newport Beach, CA – Project Manager • OCTA, Traffic Signal Synchronization Master Plan 2020 Update, Orange County, CA – Project Engineer JASON MELCHOR, P.E.
QC/QA Manager; Bidding/Construction Support
Proposal to Provide Design Services for
SOUTH EL MONTE SYSTEMIC SAFETY IMPROVEMENTS AT SIGNALIZED INTERSECTIONS (HSIP CYCLE 11 PROJECT, HSIPL-5352(025))
City of South El Monte TRTO96004.2024 18
Professional Credentials and
Affiliations
• Bachelor of Science, Civil and
Environmental Engineering, University of
California, Los Angeles
• Professional Engineer in
California #95833
Vivian has worked on ITS projects related to traffic signal modifications, fiberoptic design, traffic impact analyses, and traffic signal synchronization programs throughout her career at Kimley-Horn. She has experience with intensive and detailed field work to document existing conditions on site. She also coordinates with utility companies across multiple jurisdictions to collect information regarding existing underground utilities.
Relevant Experience
• City of South El Monte, Design Services for Traffic Signal Improvements at Various Signalized Intersections, HSIP Cycle 9 Improvements, South El Monte, CA – Analyst
• City of South El Monte, Traffic Signal Improvements at Lee Ave & Garvey Ave and Durfee Ave & Peck Rd HSIP Cycle 10 Project, South El Monte, CA – Analyst
• City of Maywood, Traffic Signal Improvements at Various Signalized Intersections HSIP Cycle 11 Improvements, Maywood, CA – Analyst
• City of West Covina, Preliminary Engineering Phase Services, HSIP Cycle 10 Improvements, West Covina, CA – Analyst • City of Monterey Park, Design Engineering Services for Various Signalized Intersections Along Garfield Avenue, HSIP Cycle 9 Improvements, Monterey Park, CA – Analyst
• City of West Hollywood, Civil Engineering Design Services for Sunset/Santa Monica Fiber Loop, West Hollywood, CA – Analyst • City of South El Monte, Traffic Signal Improvements at Lee Avenue/Garvey Avenue and Durfee Avenue/Peck Road, HSIP Cycle 10, South El Monte, CA – Analyst
• City of Manhattan Beach, Manhattan Beach Advanced Traffic Signal, Manhattan Beach, CA – Analyst • City of Inglewood, ITS Gap Closure Part II, Inglewood, CA – Analyst • County of Los Angeles, Eastern Avenue TSSP, Los Angeles, CA – Analyst • County of Los Angeles, Rosecrans Avenue TSSP, Los Angeles, CA – Analyst • County of Los Angeles, Woodruff Avenue TSSP, Los Angeles, CA – Analyst • City of Santa Clarita, Copper Hill Drive Traffic Signal and Interconnect, Santa Clarita, CA – Analyst • City of Palm Springs, Citywide Engineering and Traffic Survey, Palm Springs, CA – Analyst • City of Palm Desert, Traffic Operations and Capacity Improvements Project, Palm Desert, CA – Analyst • City of Culver City, MOVE Culver City 2023, Culver City, CA – Analyst • County of Ventura, Las Posas Rd and 5th St Intersection Improvements, Ventura, CA – Analyst • City of Santa Clarita, Newhall Bike Boulevard, Santa Clarita, CA – Analyst • City of Thousand Oaks, Thousand Oaks Boulevard Pedestrian Crossing, Thousand Oaks, CA – Analyst VIVIAN CHONG, P.E.
Traffic Signal Plans
Proposal to Provide Design Services for
SOUTH EL MONTE SYSTEMIC SAFETY IMPROVEMENTS AT SIGNALIZED INTERSECTIONS (HSIP CYCLE 11 PROJECT, HSIPL-5352(025))
City of South El Monte TRTO96004.2024 19
Professional Credentials and
Affiliations
• Bachelor of Science, Civil Engineering,
University of California, Los Angeles
• Professional Engineer in
California #80570
• ETA Fiber Optic Installer, #FOI233142
Nikita is a professional engineer with over 16 years of experience working on variety of transportation projects. His experience includes ITS design, traffic signal design and modification, roadway design, signing and striping design, complete streets design, street lighting design, fiber and copper communication design, staff extension, environmental procurement, traffic analysis and studies, traffic signal timing, speed surveys, and many more. His work on traffic signal design and modification includes over 200 traffic signals throughout Northern California. His experience in traffic signal timing includes over 2000 signals throughout Bay Area and surrounding counties. Nikita is an experienced project manager with proven record of delivering quality services which has resulted in great working relationship with clients and continuous repeat work.
Relevant Experience
• City of Inglewood, PS&E for IBEC Mitigation Measure, Inglewood, CA – Project Engineer • MTC, Program for Arterial System Synchronization (PASS) 2010-2020/21, Bay Area, CA – Project Engineer • City of Sunnyvale, 2017-18, 2018-19, 2019-20, and 2020-21 TFCA Signal Coordination Projects – Project Manager • City of Tracy, Corral Hollow Road and 11th Street Corridor Improvements and Adaptive Signal Timing, Tracy, CA – Project Manager
• City of Fremont, Paseo Padre Parkway and Northern Fremont Arterial Management Signal Timing Projects (TFCA), Fremont, CA – Project Engineer
• City of Fremont, Auto Mall Parkway and South Fremont Arterial Management Signal Timing Projects (TFCA), Fremont, CA – Project Engineer
• City of San José, 2019-20 TFCA Downtown Signal Re-Timing Project, San José, CA – Project Engineer • City of Santa Cruz, Soquel Avenue Signal Coordination Plan Updates, Santa Cruz, CA – Project Engineer • City of Sunnyvale, HSIP Cycle 8 and Cycle 9 Advanced Dilemma Zone Detection, Sunnyvale, CA – Project Engineer • County of Santa Clara, Capitol Expressway ITS Infrastructure and Sidewalk Project, Santa Clara County, CA – Project Engineer • City of Santa Cruz, Laurel and Front Traffic Signal Timing and Coordination Project, Santa Cruz, CA – Project Engineer • City of Sunnyvale, Fair Oaks Avenue/Wolfe Road Traffic Signal Timing Project, Sunnyvale, CA – Project Engineer • City of Sunnyvale, Sunnyvale-Saratoga Road Signal Coordination Project, Sunnyvale, CA – Project Engineer • City of Sunnyvale, Homestead Road Signal Timing Study (7 signals), Sunnyvale, CA – Project Engineer • County of Santa Cruz, Soquel Drive Bike Lanes and Adaptive Traffic Signal Improvements (24 signals), Santa Cruz County, CA – Project Engineer
• City of Union City, HSIP Cycle 7 Traffic Signal Improvements, Union City, CA – Project Manager • City of Pleasant Hill, Gregory Road and Elinora Road Intersection Modification Project, Pleasant Hill, CA – Project Manager • City of Union City, HSIP Union City Traffic Signal Modification Project, Union City, CA – Project Manager • City of Dublin, Dublin Boulevard Field Elements Construction Project, Dublin, CA – Project Manager • City of Dublin, NEXTGEN Dublin Field Elements Project, Dublin, CA – Project Manager • City of Concord, Clayton Road Operation Improvements Phase I and II, Concord, CA – Project Manager NIKITA PETROV, P.E., FOI
Traffic Signal Timing
Proposal to Provide Design Services for
SOUTH EL MONTE SYSTEMIC SAFETY IMPROVEMENTS AT SIGNALIZED INTERSECTIONS (HSIP CYCLE 11 PROJECT, HSIPL-5352(025))
City of South El Monte TRTO96004.2024 20
Professional Credentials and
Affiliations
• Bachelor of Science, Civil Engineering,
California State Polytechnic
University, Pomona
• Professional Engineer in
California #85687
Tim has 11 years of experience in transportation planning and traffic engineering. He has worked with public and private sector clients on a variety of traffic impact studies, transportation analyses, and parking evaluations throughout the Southern California region.
His traffic engineering experience includes traffic signal, signing and striping, traffic handling, and streetlight plans. He has utilized a wide range of transportation-related software packages and is knowledgeable of planning and design standards for local and state agencies.
Relevant Experience
• City of Eastvale, Traffic Signal Dilemma Zone Detection and Mitigation HSIP Cycle 10 Project, Eastvale, CA – Project Manager • City of Anaheim, Protected Left-Turn Signal Improvement Project (HSIP Project), Anaheim, CA – Project Manager • City of Anaheim, Euclid Avenue Public Works Improvements, Anaheim, CA – Project Engineer • City of Anaheim, Traffic Signal Designs for Gene Autry Way Improvements, Anaheim, CA – Project Engineer • City of Jurupa Valley, Limonite Avenue Traffic Signal Modification, Jurupa Valley, CA – Project Engineer • City of Jurupa Valley, Pedley Road and Jurupa Road Intersection Analysis, Jurupa Valley, CA – Project Engineer • City of El Monte, Ramona Boulevard at Valley Boulevard Intersection Improvement Project, El Monte, CA – Project Engineer • City of Irvine, Barranca Parkway Regional Traffic Signal Synchronization Program, Irvine, CA – Project Engineer • City of Buena Park, Auto Center Drive Traffic Signal and Median Design, Buena Park, CA – Project Engineer • City of Rancho Mirage, Design of Traffic Signal Interconnect Improvements (HSIP Project), Rancho Mirage, CA – Project Engineer
• City of Newport Beach, East Coast Highway Signal Rehabilitation Project, Newport Beach, CA – Project Engineer • ACE, Fullerton Road Grade Separation, Industry, CA – Project Engineer • City of Buena Park, Auto Center Drive – Auto Center Drive Traffic Signal and Median Design, Buena Park, CA –Project Engineer • City of Santa Ana, Warner Avenue Street Improvements, Santa Ana, CA – Project Engineer • City of Santa Ana, South Main Street Sewer Improvements, Santa Ana, CA – Project Engineer • City of Culver City, Signal Upgrade and Left-Turn Phasing (HSIP Project), Culver City, CA – Project Engineer • County of Los Angeles, Woodruff Avenue Traffic Signal Synchronization Project (TSSP), Los Angeles County, CA – Project Engineer
• City of Inglewood, Stadium ITS Improvements, Inglewood, CA – Project Engineer TIM CHAN, P.E.
Traffic Signal Plans
Proposal to Provide Design Services for
SOUTH EL MONTE SYSTEMIC SAFETY IMPROVEMENTS AT SIGNALIZED INTERSECTIONS (HSIP CYCLE 11 PROJECT, HSIPL-5352(025))
City of South El Monte TRTO96004.2024 21
Rebecca is a transportation analyst that has experience in signing and striping design, traffic signal design, traffic mitigation efforts, traffic studies, and traffic operations. She has worked on HSIP projects, design specifications, opinions of probable costs, utility plans, data collection and field review, and encroachment permit applications for multiple local jurisdictions. She has experience in AutoCAD, Microsoft Excel, and Synchro.
Relevant Experience
• City of Maywood, Traffic Signal Improvements at Various Signalized Intersections HSIP Cycle 11 Project, Maywood, CA – Analyst
• City of South El Monte, Traffic Signal Improvements at Various Signalized Intersections HSIP Cycle 9 Project, South El Monte, CA – Analyst
• City of West Covina Preliminary Engineering Services (PE) Phase Services, HSIP Cycle 10 Improvements, West Covina, CA – Analyst
• County of Ventura, Ventura Systemic Signal Improvements, County of Ventura, CA – Analyst • City of Inglewood, IBEC Mitigation Measures, Inglewood, CA – Analyst • City of Inglewood, ITS Gap Closure Improvement Project Part Two, Inglewood, CA – Analyst • City of Culver City, Overland Avenue Bicycle Improvements, Culver City, CA – Analyst • City of Culver City, Culver City Fiber Improvements, Culver City, CA – Analyst • City of Culver City, MOVE Culver City 2023, Culver City, CA – Analyst • City of Santa Clarita, Golden Valley Road Signing and Striping, Santa Clarita, CA – Analyst • City of Santa Clarita, Newhall Area Bike Facilities, Santa Clarita, CA – Analyst • City of Santa Clarita, Whites Canyon Road Signing and Striping, Santa Clarita, CA – Analyst • Crown Castle, LAX TOR Fiber Traffic Control Plans, County of LA, CA – Analyst Professional Credentials and
Affiliations
• Bachelor of Science, Civil Engineering
with a specialization in Transportation
Systems Engineering, University of
California, Irvine
• Engineer in Training in California #176402
REBECCA UNG, EIT
Traffic Signal Plans
Proposal to Provide Design Services for
SOUTH EL MONTE SYSTEMIC SAFETY IMPROVEMENTS AT SIGNALIZED INTERSECTIONS (HSIP CYCLE 11 PROJECT, HSIPL-5352(025))
City of South El Monte TRTO96004.2024 22
Professional Credentials and
Affiliations
• Bachelor of Science, Civil Engineering,
University of Southern California
Jocelyn is a civil analyst with experience in transportation engineering studies and design.
Jocelyn has supported projects with tasks including traffic signal modification design plans, costs estimates, PS&E, and ArcGIS collision data analysis. Her skills include AutoCAD Civil 3D, ArcGIS, Microsoft Office, and BlueBeam Revu.
Relevant Experience
• City of South El Monte, Design Services for Traffic Signal Improvements at Various Signalized Intersections, HSIP, South El Monte, CA – Analyst
• City of South El Monte, Traffic Signal Improvements at Lee Ave & Garvey Ave and Durfee Ave & Peck Rd HSIP Cycle 10 Project, South El Monte, CA – Analyst
• City of South El Monte, Planning and Engineering Services for the Preparation of LRSP, South El Monte, CA – Analyst • City of Palm Desert, Traffic Operations and Capacity Improvements Project, Palm Desert, CA – Analyst • City of Inglewood, ITS Gap Closure Part II, Inglewood, CA – Analyst • County of Ventura, Engineering & Design Services for Systemic Countywide Signalized Intersection, Ventura County, CA – Analyst • City of Thousand Oaks, Thousand Oaks Boulevard Pedestrian Crossing, Thousand Oaks, CA – Analyst • City of Santa Clarita, Newhall Bike Boulevard, Santa Clarita, CA – Analyst • City of West Covina Preliminary Engineering Services (PE) Phase Services, HSIP Cycle 10 Improvements, West Covina, CA – Analyst
JOCELYN SORIA, EIT
Traffic Signal Timing
Proposal to Provide Design Services for
SOUTH EL MONTE SYSTEMIC SAFETY IMPROVEMENTS AT SIGNALIZED INTERSECTIONS (HSIP CYCLE 11 PROJECT, HSIPL-5352(025))
City of South El Monte TRTO96004.2024 23
Professional Credentials and
Affiliations
• Master of Arts, Business Administration,
California State Polytechnic
University, Pomona
• Bachelor of Science, Business
Management, California State Polytechnic
University, Pomona
Lissette has more than 20 years of comprehensive expertise in project management and analysis, funding management, grant administration, and community outreach programs. She is experienced in issues impacting City governments and contract administration. Lissette is the Vice-President and CFO of Avant-Garde. She has experience in identifying federal and state fund allocation balances, programming funds, and administers long-and-short range programs consistent with the economic capabilities of the City. Lissette directs the Program Management team to ensure that projects are developed in accordance with policy and procedural requirements, assists in determining eligible projects for various funding sources, and manages development and capital improvement programs/projects from conception to completion. She has assisted various agencies in performing a variety of analyses and studies to identify State and Federal funding options; performed time-critical and confidential studies related to fiscal and administrative requirements of grant programs; assisted in the grants solicitation process; planned and coordinated the implementation of awarded grants to ensure that the City was in compliance with applicable laws and regulations, and monitored and audited grant expenses. Under her direction, our team has successfully monitored federal and state funding for municipal agencies throughout Southern California and written grants to secure over $483.1 million in funding for government agencies.
Relevant Experience
• City of South El Monte, Design Services for Traffic Signal Improvements at Various Signalized Intersections, South El Monte, CA – Funding Manager
• City of South El Monte, Traffic Signal Improvements at Lee Avenue/Garvey Avenue and Durfee Avenue/Peck Road, HSIP Cycle 10, South El Monte, CA – Funding Manager
• City of Bell Gardens, HSIP Cycle 8, Bell Gardens, CA – Funding Manager • City of Commerce, HSIP Cycle 7, Commerce, CA – Funding Manager • City of Lynwood, HSIP Cycle 5, Lynwood, CA – Funding Manager • City of Manhattan Beach, HSIP Cycle 5, Manhattan Beach, CA – Funding Manager • City of Monterey Park, HSIP Cycle 9, Monterey Park, CA – Funding Manager • City of Industry, SR-57/60 Confluence, Industry, CA – Project/Funding Manager • City of Industry, Local Highway Bridge Program, Industry, CA – Project/Funding Manager • City of Industry, Lemon Ave Interchange, Industry, CA – Project/Funding Manager • City of La Mirada, Alondra/Valley View Improvements, La Mirada, CA – Project/Funding Manager • City of Temple City, Rosemead Blvd Beautification & Enhancements, Temple City, CA – Funding Manager • Caltrans Local Assistance Process for various projects and various agencies including:
Alhambra, Bell Gardens, Carson, Culver City, Commerce, El Monte, La Canada Flintridge, Lynwood, Manhattan Beach, Montebello, Monterey Park, Norwalk, Rosemead, South El Monte, Temple City, Ventura, and West Covina.
LISSETTE MONTOYA
Environmental and Caltrans LAPM
Proposal to Provide Design Services for
SOUTH EL MONTE SYSTEMIC SAFETY IMPROVEMENTS AT SIGNALIZED INTERSECTIONS (HSIP CYCLE 11 PROJECT, HSIPL-5352(025))
City of South El Monte TRTO96004.2024 24
Professional Credentials and
Affiliations
• Master of Arts, Business Administration,
Azuza Pacific University
• Bachelor of Arts, Business Management,
Keith has over three years of experience in administrative and municipal program services Azuza Pacific University and contract administration. As a Program Coordinator, Keith’s main responsibilities include fund administration, grant research and writing, community outreach support, and program management services. He has worked in conjunction with the project managers of the company and served as a liaison to provide support on various projects.
Keith assists clients by identifying federal and state fund allocation balances, assisting in determining eligible projects, and providing advisement of program requirements. He is experienced in issues impacting City governments and has developing expertise in contract administration. His responsibilities have included interfacing with Federal, State and Local Agencies to define, develop, and manage project scopes, schedules, cooperative agreements and overall project management to ensure projects are delivered on time and on schedule. Keith has experience in preparing documents in accordance with the Local Assistance Procedures Manual for federally funded projects. He assists with processing documentation for projects to obtain Caltrans authorizations and reimbursement requests.
Relevant Experience
• City of South El Monte, HSIP Cycle 9, South El Monte, CA – Funding Coordinator • City of El Monte, Santa Anita Ave Active Transportation CIP, El Monte, CA – Funding Coordinator • City of Bell Gardens, HSIP Cycle 8 Left Turning Phasing, Bell Gardens, CA – Funding Coordinator • City of Commerce, HSIP Cycle 8 Improvments, Commerce, CA – Funding Coordinator • City of Lynwood, Atlantic and Imperial Highway HSIP Cycle 9, Lynwood, CA – Funding Coordinator • City of Manhattan Beach, Citywide Intersection Improvements HSIP Cycle 5, Manhattan Beach, CA –Funding Coordinator • City of Monterey Park, HSIP Cycle 9, Monterey Park, CA – Funding Coordinator • City of La Mirada, Imperial/Valley View/Wicker Improvements, La Mirada, CA – Funding Coordinator • City of Industry, Nelson Avenue Bridge Replacement, Industry, CA – Funding Coordinator • City of Montebello, Montebello Way Traffic Signal Improvement, Montebello, CA – Funding Coordinator • City of Rosemead, Mission & Ivar Improvements, Rosemead, CA – Funding Coordinator • City of Norwalk, Studebaker and Rosecrans to Cecilia HSIP Cycle 7 and 8 Norwalk, CA – Funding Coordinator • Caltrans Local Assistance Process for various projects and various agencies including:
Alhambra, Bell Gardens, Carson, Culver City, Commerce, El Monte, La Canada Flintridge, Lynwood, Manhattan Beach, Montebello, Monterey Park, Norwalk, Rosemead, South El Monte, Temple City, Ventura, and West Covina
KEITH LENOUE
Environmental and Caltrans LAPM
Proposal to Provide Design Services for
SOUTH EL MONTE SYSTEMIC SAFETY IMPROVEMENTS AT SIGNALIZED INTERSECTIONS (HSIP CYCLE 11 PROJECT, HSIPL-5352(025))
City of South El Monte TRTO96004.2024 25
SECTION 4: COMPANY QUALIFICATIONS
Firm Overview
Founded in 1967, Kimley-Horn is a corporation specializing in a full-service engineering, planning, and environmental consulting and providing comprehensive and innovative transportation planning, civil and traffic engineering, and environmental services to public and private sector clients nationwide. Since our founding 57 years ago, Kimley-Horn has grown from a small group of traffic engineers to a firm of more than 7,500 employees in 128 offices nationwide, including 11 in California. Our California offices have more than 760 engineers, planners, analysts, and administrative staff.
As a recognized nationwide leader in engineering consulting services, Kimley-Horn’s professionals understand that each project brings unique challenges and conditions and develop solutions unique to each community we serve. We have an extensive history of completing projects successfully, on time, and within budget. Combining national experience with a local sensibility, Kimley-Horn’s professionals provide comprehensive solutions to the planning, analysis, and design of public and private spaces. We work extensively with our internal partners, agency staff, and clients to create the appropriate technical approach for the specific task order and provide a clear and concise scope of work.
Kimley-Horn’s continued growth and stability is the direct result of our firm’s commitment to integrity and dedication to providing quality services. In 2023, Engineering News-Record ranked Kimley-Horn 9th out of the top 500 U.S. design firms. Our clients receive the local knowledge and responsiveness of a small organization, backed by the depth of resources of a national firm.
Firm Capabilities
The Project is right up Kimley-Horn’s alley. Not only are we very familiar with the elements involved with the Project, but we also have a wealth of experience coordinating with Caltrans, who has provided HSIP funding.
Signal Timing Analysis and Signal System Design
Signal system design and implementation is a cornerstone of Kimley-Horn’s professional practice. For the past five decades, we have developed and implemented signal synchronization timing, developed signal system plans, and built dozens of systems for numerous agencies. From isolated signals to intersection design to Intelligent Transportation Systems (ITS), our experienced staff keeps traffic flowing across California and the country. Kimley-Horn systems are based on open architecture concepts, and each is designed to meet the singular needs of our clients.
Collectively, our team members have completed traffic signal timing and synchronization for over 2,000 traffic and interconnect signals as well as traffic signal design for more than 5,000 signals, 550 Closed-Circuit Television (CCTV) design, 30 Changeable Message Signs (CMS) design, and over 2,000 miles of interconnect design plans and integration. We have been responsible for virtually every aspect of traffic systems, including signal timing and coordination; Plans, Specifications, and Estimate (PS&E) packages; conceptual designs; operational feasibility; communication architecture; system design; software development; and deployment and implementation plans. In addition to comprehensive master planning for traffic signalization, our engineers have designed numerous plans to standardize traffic control systems and provide comprehensive systems communications and control.
Sacramento
Oakland Pleasanton
San Jose
Los Angeles
Orange
Coachella
Valley
San Diego
Riverside
San Mateo
Long Beach
Kimley-Horn California Office Locations
57YEARS
128OFFICES
7,500+
EMPLOYEES
Proposal to Provide Design Services for
SOUTH EL MONTE SYSTEMIC SAFETY IMPROVEMENTS AT SIGNALIZED INTERSECTIONS (HSIP CYCLE 11 PROJECT, HSIPL-5352(025))
City of South El Monte TRTO96004.2024 26
Caltrans Experience
The City has received funding grants through the Caltrans Call for Projects for the Federal HSIP Cycle 11. Kimley-Horn has completed numerous HSIP projects ranging from signal intersections to multiple-intersection corridors. We understand that being familiar with the coordination and approval process is the key to timely completion of these projects.
Bidding and Construction Support
Kimley-Horn routinely serves clients during construction phases of their projects, providing bidding and construction support services to make sure our clients’ projects are successful from beginning to end. We can assist in preparing and distributing bid documents for the City, review contractor bids, and prepare bid tabulation and contractor recommendations. Although our aim is to prepare a plan set that can stand by itself, we will respond to contractor requests for information and clarification in a timely manner. Our years of experience with construction contract administration has made our designs more cost-effective and practical and gives us a unique ability to problem-solve in the field during construction.
Subconsultant
Our subconsultant, Avant-Garde, has successfully provided grant writing and administration services for over 18 years. Their team has consistently grown over the years, with about 20 members all aimed to assist agencies based out of their Diamond Bar, California headquarters. Their understanding of federal and state requirements, funding administration, and the complex diversity of Southern California makes Avant-Garde uniquely qualified to deliver reports and documents to see projects through from inception to conclusion or termination and to administer required federal, state, and regional submittals and reporting. Avant-Garde has built a strong reputation for providing innovative and successful solutions for many public agencies, including the Cities of Monterey Park, El Monte, South El Monte, Montebello, Industry, Norwalk, West Covina, Hermosa Beach, Rancho Palos Verdes, Huntington Beach, Placentia, Brea, La Mirada, and Covina as well as the Los Angeles Department of Water and Power (LADWP), Los Angeles DOT, and LA Metro. Avant-Garde has also recently began providing services to the Cities of Ventura and Ojai as well as the Ventura County Transportation Commission.
For the Project, Avant-Garde compiled highly qualified and experienced personnel for the Kimley-Horn team. Firm principal Lissette Montoya will lead Avant-Garde personnel in successful administration of program and document development. She will be supported by senior program coordinator Keith LeNoue.
Proposal to Provide Design Services for
SOUTH EL MONTE SYSTEMIC SAFETY IMPROVEMENTS AT SIGNALIZED INTERSECTIONS (HSIP CYCLE 11 PROJECT, HSIPL-5352(025))
City of South El Monte TRTO96004.2024 27
Project Experience
Kimley-Horn has a history of performing similar signalized intersection work for public agencies throughout Southern California. Below is a matrix summarizing our team’s extensive experience. Following this table, we have highlighted key projects to showcase our successful track record.
ProjectsProject ManagementBackground ResearchField Check/Data CollectionUtility CoordinationEnvironmental AnalysisRight-of-WayTraffic Signal Design (PS&E)Signal TimingContractor CoordinationLocal Assistance Procedures Manual (LAPM)BiddingConstruction Support City of South El Monte, Design Services for Traffic Signal Improvements at Various Signalized Intersections, South El Monte, CA [HSIP] City of South El Monte, Traffic Signal Improvements at Lee Avenue/Garvey Avenue and Durfee Avenue/Peck Road, South El Monte, CA [HSIP] City of Maywood, HSIP Cycle 11 Traffic Signal Improvements at Various Locations, Maywood, CA [HSIP] City of West Covina, Preliminary Engineering Phase Services, HSIP Cycle 10 Improvements, West Covina, CA [HSIP] City of Monterey Park, Design Engineering Services for Various Signalized Intersections Along Garfield Avenue, Monterey Park, CA [HSIP] City of Palm Springs, Traffic Signal Improvements, Palm Springs, CA [HSIP] City of Culver City, Signal Upgrade and Left Turn Phasing, Culver City, CA [HSIP] City of San Bernardino, Upgrade of Various Signal Hardware on 224 Signalized Intersections on Various Arterials, San Bernardino, CA [HSIP] City of West Hollywood, Civil Engineering Design Services for Sunset/Santa Monica Fiber Loop, West Hollywood, CA [HSIP] City of Downey, Paramount Boulevard Traffic Signal Upgrade and Fiber-Optic Communication System, Downey, CA [HSIP] City of Santa Clarita, Wiley Canyon Road at Orchard Village Road and Newhall Avenue at Railroad Avenue Intersection Improvement, Santa Clarita, CA [HSIP] County of Ventura, Systemic Countywide Signalized Intersection Improvements, HSIP Cycle 10, Ventura County, CA [HSIP] Caltrans, On-Call Electrical Engineering Services, Various locations, CA City of Orange, Traffic Engineering Services, South Glassell Street at Palmyra Avenue, New Traffic Signal Project, Orange, CA [HSIP] City of Moreno Valley, Road Safety Audit (RSA)/Roadway Safety Signing Audit (RSSA), Moreno Valley, CA City of Santa Monica, Transit Priority System, Phase 2 and Advanced Traffic Management System (ATMS), Phase 3, Santa Monica, CA City of Norwalk, Final Design Services for Traffic Signal Improvements Along Studebaker Road, Norwalk, CA [HSIP] City of Norwalk, Design Services Traffic Signal Improvements Along Alondra Boulevard, Norwalk, CA [HSIP] Coachella Valley Association of Governments (CVAG), Traffic Signal Synchronization Project (TSSP), Coachella Valley, CA City of Rancho Cucamonga, Seven Traffic Signals and Flashing Yellow Arrow Signal Modifications Project, Rancho Cucamonga, CA City of Burbank, Traffic Signal Improvements (135 intersections), Burbank, CA City of Corona, On-Call Traffic and Transportation Services, Corona, CA City of Agoura Hills, On-Call Traffic Engineering Services, Agoura Hills, CA City of Thousand Oaks, Rancho Road Sidewalks and Bike Lanes, Thousand Oaks, CA [HSIP] County of Los Angeles, Woodruff Avenue TSSP, Los Angeles County, CA County of Los Angeles, Traffic Signal System Design Select List (200 traffic signal upgrades), Los Angeles County, CA City of Glendale, Smart Corridor—San Fernando Road, Glendale, CA City of Palmdale, On-Call Traffic Signal Design Services (25 intersections), Palmdale, CA City of Industry, On-Call Traffic Engineering Services, Industry, CA City of Santa Clarita, San Fernando Road Improvements, Santa Clarita, CA City of South El Monte, On-Call Engineering Services, South El Monte, CA Port of Long Beach, Harbor Scenic Drive and Harbor Plaza Intersection Improvements, Long Beach, CA County of Imperial, Systemic Safety Analysis Report Program (SSARP) for Varied Roadways, Imperial County, CA City of Glendale, Traffic Signal Design at 75 Locations, Glendale, CA City of Chino, On-Call Traffic Engineering Services, Chino, CA City of Los Angeles, As-Needed Traffic Engineering Services, Los Angeles, CA City of Arcadia, Traffic Signal Upgrades, Arcadia, CA
Proposal to Provide Design Services for
SOUTH EL MONTE SYSTEMIC SAFETY IMPROVEMENTS AT SIGNALIZED INTERSECTIONS (HSIP CYCLE 11 PROJECT, HSIPL-5352(025))
City of South El Monte TRTO96004.2024 28
City of South El Monte, Design Services for Traffic Signal Improvements at Various Signalized Intersections, South El Monte, CA
Kimley-Horn is working with the City of South El Monte
to improve the safety and operability of 11 signalized
intersections. The city compiled collision data history and guidance from the Caltrans Local Roadway Safety Manual
(LRSM) to develop two countermeasures: improve signal hardware and install pedestrian countdown signal heads. Our team is working with the city to evaluate each project site to determine the upgrades and improvements needed and provide preliminary environmental studies, PS&E, bidding and construction support, and record drawings as-builts. Kimley-Horn is partnered with Avant-Garde, who is responsible for coordinating all grant administration work and Caltrans coordination needed to complete this project in a timely and cost-efficient manner.
City of South El Monte, Traffic Signal Improvements at Lee Avenue/Garvey Avenue and Durfee Avenue/Peck Road, South El Monte, CA
Kimley-Horn is working with the City of South El Monte to design safety improvements at two signalized intersections: Lee Avenue and Garvey Avenue and Durfee Avenue and Peck Road–Michael Hunt Drive. Our team is providing left turn phasing; signal hardware improvements to the traffic signal lenses; backplates with retroreflective borders, mounting, size, and number; and installation of pedestrian countdown signal heads with audible push button display. Kimley-Horn is partnered with Avant-Garde, who is preparing the Categorical Exception documents and coordinating with the City to receive approval.
City of Maywood, Local Road Safety Plan (LRSP), Maywood, CA Having received a grant from Caltrans, the City selected Kimley-Horn to provide planning and engineering services for the preparation of an LRSP. To help the City identify the factors that contribute to local traffic collisions, our team identified emphasis areas such as impaired driving or active transportation that represent a large portion of traffic studies; identified site-specific case studies that are representative of other locations in the City for a more detailed audit and focused countermeasures; and reviewed citywide policies, programs, resources, and practices that may have an impact on traffic safety; and identified opportunities to align with safety-best practices. Our team’s scope of services included the review of existing planning documents, collection and analysis review of data, countermeasures development, action plan development, and the LRSP development. Furthermore, as part of the LRSP, we helped assemble the HSIP grant application for the Project.
City of West Covina, Preliminary Engineering Phase Services, HSIP Cycle 10 Improvements, West Covina, CA
Kimley-Horn was recently selected by the City of West Covina to provide design services for multiple traffic signals across the city. Preparation for this project included coordinating with local utility companies to obtain record base maps of utility lines in the area. Our team is coordinating with utility companies until the start of construction to facilitate adjustment and facility relocation. During the preliminary engineering phase, Kimley-Horn reviewed all available right-of-way maps, assessor parcel maps, easement information, asbuilt improvement plans, utility information, and survey information. Our team also conducted field investigations at each intersection location and prepared preliminary engineering plans to show tentative traffic signal improvements. Following city Project Duration:
09/2022 – Ongoing
HSIP CYCLE 9
Project Duration:
01/2023 – Ongoing
HSIP CYCLE 10
Project Duration:
11/2021 – 01/2023
Project Duration:
01/2023 – Ongoing
HSIP CYCLE 10
Proposal to Provide Design Services for
SOUTH EL MONTE SYSTEMIC SAFETY IMPROVEMENTS AT SIGNALIZED INTERSECTIONS (HSIP CYCLE 11 PROJECT, HSIPL-5352(025))
City of South El Monte TRTO96004.2024 29
review and comments, our team will prepare 60%, 90%, and 100% complete PS&E construction documents to submit to the city for review. Once the project moves into the bidding phase, Kimley-Horn will assist the city staff with answering pre-bid questions and preparing responses to requests for information. Our team will also assist with coordination and support during the construction stages of the project.
Finally, we will prepare updated traffic signal timing sheets for the intersections covered in the project and record drawing as-builts following completion of construction.
City of Monterey Park, Design Engineering Services for Various Signalized Intersections Along Garfield Avenue, Monterey Park, CA
Nine intersections along Garfield Avenue are undergoing improvements through HSIP Cycle 9 funding. Kimley-Horn is working with the City of Monterey Park to upgrade vehicle signal heads and install retroreflective borders on backplates and countdown pedestrian heads. KimleyHorn is also partnered with Avant-Garde to complete the Preliminary Environmental Study (PES) and Caltrans coordination. Our team coordinated with Caltrans to submit all necessary documentation, such as LAPM forms, environmental categorical exemption documents, right-of-way forms, and request for authorization for construction.
City of Palm Springs, Traffic Signal Improvements, Palm Springs, CA Kimley-Horn is assisting the City of Palm Springs with upgrading traffic signal equipment at nine intersections to improve motorist and pedestrian and bicyclist safety. The city completed a citywide roadway safety analysis and ranked all intersections on collision frequency and severity of collisions. The crash data analysis and field observations indicated that signal hardware upgrades could improve conditions related to injury crashes involving motorists, bicycles, and pedestrians. The nine intersections were identified based on a high number of unsafe speeding vehicles, traffic signals and signs, and automobile right-of-way related collisions. Kimley-Horn’s services include Advanced Dilemma Zone Detection (ADZD) installation, a protected left-turn phase implementation, and the upgrade of pedestrian signal heads and push buttons. In addition, Kimley-Horn is upgrading the Americans with Disabilities Act (ADA) curb ramps to improve pedestrian safety where ADA-compliant ramps are currently not present. This project also includes the implementation of new traffic signal timing plans to improve traffic operations and safety throughout the day. The project controllers have Intelight MAXTIME software and are controlled by a MAXVIEW central system. KimleyHorn is providing civil, traffic, and environmental services, which include the PES and California Environmental Quality Act (CEQA)/National Environmental Policy Act (NEPA) documents.
City of Culver City, Signal Upgrade and Left Turn Phasing, Culver City, CA Kimley-Horn was selected by the City of Culver City to provide designs for 12 signalized intersections in the city.
Our services include field review and survey, utility research, ADA curb ramp design, the preparation of construction drawings for traffic signal modification design, and the installation of left-turn phasing.
City of San Bernardino, Upgrade of Various Signal Hardware on 224 Signalized Intersections on Various Arterials, San Bernardino, CA
Through HSIP Cycle 9 funding, the City of San
Bernardino received funding to upgrade various signal
hardware for 224 signalized intersections throughout
the city. Proposed improvements at the intersections
include upgrades to signal hardware components,
including traffic signal heads, push buttons, and pedestrian signal heads. Most of the traffic signal hardware at the study intersections had been installed decades ago and required equipment upgrades to bring signal hardware component operations up to date to meet minimum ADA and California Manual on Uniform Traffic Control Devices (CA MUTCD) requirements. Kimley-Horn is providing PS&E services and assisting the city in updating outdated and Project Duration:
06/2022 – Ongoing
HSIP CYCLE 9
Project Duration:
11/2020 – Ongoing
HSIP CYCLE 9
Project Duration:
08/2018 – Ongoing
HSIP CYCLE 7
Project Duration:
03/2020 – Ongoing
HSIP CYCLE 9
Proposal to Provide Design Services for
SOUTH EL MONTE SYSTEMIC SAFETY IMPROVEMENTS AT SIGNALIZED INTERSECTIONS (HSIP CYCLE 11 PROJECT, HSIPL-5352(025))
City of South El Monte TRTO96004.2024 30
damaged traffic signal hardware, installing new hardware where necessary, and improving safety by implementing or replacing traffic signal head components, pedestrian signal heads, and pedestrian push buttons. Kimley-Horn is providing civil, traffic, and environmental services, which include the PES and CEQA/NEPA documents.
City of West Hollywood, Civil Engineering Design Services for Sunset/Santa Monica Fiber Loop, West Hollywood, CA
The City of West Hollywood developed a Smart City Strategic Plan by implementing cutting-edge technology to ultimately improve traffic flow, reduce congestion, and improve safety.
The plan identifies several phases for implementation.
Kimley-Horn is providing services to upgrade the city’s existing Twisted Wire Pair (TWP) copper interconnect to fiber-optic, connect to the existing system to form a loop, and establish communication hubs and redundant networks.
City of Downey, Paramount Boulevard Traffic Signal
Upgrade and Fiber-Optic Communication System,
Downey, CA
This project involved the extension of an existing communication system, which interconnected the traffic signals along Paramount Boulevard, including all other field devices that were installed along this corridor. The communications system consisted of a fiber-optic network of communication hubs and signalized intersections all communicating using IP over Ethernet. This solution made the City of Downey the first city in Southern California to deploy a fully operational Ethernet communications system. The communications network essentially consists of a ring topology of field hubs and the Traffic Management Center (TMC)—and star topology of signalized intersections. Kimley-Horn’s services included the installation of fiber and video detection on Paramount Boulevard from Telegraph Road to Gardendale Street.
Project Duration:
08/2019 – Ongoing
HSIP CYCLE 10
Project Duration:
04/2007 – 06/2019
HSIP CYCLE 7
Proposal to Provide Design Services for
SOUTH EL MONTE SYSTEMIC SAFETY IMPROVEMENTS AT SIGNALIZED INTERSECTIONS (HSIP CYCLE 11 PROJECT, HSIPL-5352(025))
City of South El Monte TRTO96004.2024 31
SECTION 5: REFERENCES
Kimley-Horn is proud of the relationships we have developed with our clients, and much of our success over the last five decades is directly related to our efforts to perform high-quality, timely services for all our clients. We invite you to contact our references; these individuals will tell you that we listened to their needs, met their schedules, accomplished their missions, and delivered results.
City of Downey
Contact: Edwin Norris, Deputy Public Works Director
Telephone Number: 562.904.7246
Email Address: [email protected]
City of San Bernardino
Contact: Azzam Jabsheh, Traffic Engineer
Telephone Number: 909.384.7251
Email Address: [email protected]
City of Culver City
Contact: Andrew Maximous, Mobility and Traffic Engineering Manager Telephone Number: 310.253.5628
Email Address: [email protected]
City of Palm Springs
Contact: Francisco Jaime, Associate Civil Engineer
Telephone Number: 760.323.8253 ext. 8750
Email Address: [email protected]
City of Santa Clarita
Contact: Cesar Romo, Traffic Signal Administrator
Telephone Number: 661.286.4002
Email Address: [email protected]
“Their work has always been completed and
provided in the utmost professional manner
within budget and schedule. The City of Downey
has been very satisfied with Kimley-Horn’s
responsiveness and would not hesitate to hire
this firm again.”
– Edwin Norris, City of Downey
“Jean truly provides the combination of a
hands-on approach, attention to detail, and
client service needed to deliver a successful
project. I would highly recommend Kimley-Horn
and specifically Jean Fares for future traffic
engineering projects.”
– Andrew Maximous, City of Culver City
“The City has three to four firms under our
on-call contract. I give Kimley-Horn the majority
of the work. I consider Kimley-Horn as an
augmentation of my staff.”
– Cesar Romo, City of Santa Clarita
Proposal to Provide Design Services for
SOUTH EL MONTE SYSTEMIC SAFETY IMPROVEMENTS AT SIGNALIZED INTERSECTIONS (HSIP CYCLE 11 PROJECT, HSIPL-5352(025))
City of South El Monte TRTO96004.2024 32
SECTION 6: CITY’S STANDARD PROFESSIONAL SERVICES AGREEMENT Kimley-Horn has reviewed the sample Contract Services Agreement and would like to discuss the following modifications with the City.
1.1 Scope of Services.
In compliance with all terms and conditions of this Agreement, […]. Consultant covenants that it shall follow the highest professional standards in performing the work and services required hereunder and that all materials will be both of good quality as well as fit for the purpose intended. For purposes of this Agreement, the phrase “highest professional standards” shall mean those standards of practice recognized by one or more first-class firms performing similar work under similar circumstances.
1.6 Familiarity with Work.
By executing this Agreement, Consultant warrants maintains that Consultant (i) has thoroughly investigated and considered the scope of services to be performed, (ii) has carefully considered how the services should be performed, and (iii) fully understands the facilities, difficulties and restrictions attending performance of the services under this Agreement. If the services involve work upon any site, Consultant warrants that Consultant has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of services hereunder. […].
5.2 General Insurance Requirements.
(c) Primary/noncontributing. Coverage provided by Consultant, with the exception of professional liability, worker’s compensation and employer’s liability, shall be primary and any insurance or self-insurance procured or maintained by City shall not be required to contribute with it. […].
Strike Section 7.7 in its entirety.
7.7 Liquidated Damages.
Since the determination of actual damages for any delay in performance of this Agreement would be extremely difficult or impractical to determine in the event of a breach of this Agreement, the Contractor and its sureties shall be liable for and shall pay to the City the sum of $ ( Dollars) as liquidated damages for each working day of delay in the performance of any service required hereunder, as specified in the Schedule of Performance (Exhibit “D”). The City may withhold from any monies payable on account of services performed by the Contractor any accrued liquidated damages. Pursuant to Government Code Section 4215, Contractor shall not be assessed liquidated damages for delay in completion of the project when such delay was caused by the failure of the public agency or owner of the utility to provide for removal or relocation of utility facilities.
7.8 Termination Prior to Expiration of Term.
This Section shall govern any termination of this […]. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Except where the Consultant has initiated termination, the Consultant shall be entitled to compensation for all services rendered prior to the effective date of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. In the event the Consultant has initiated termination, the Consultant shall be entitled to compensation only for the reasonable value of the work product actually produced hereunder for all services rendered prior to the effective date of the notice of termination. In the event of termination without cause pursuant to this Section, the terminating party need not provide the non-terminating party with the opportunity to cure pursuant to Section 7.2.
Proposal to Provide Design Services for
SOUTH EL MONTE SYSTEMIC SAFETY IMPROVEMENTS AT SIGNALIZED INTERSECTIONS (HSIP CYCLE 11 PROJECT, HSIPL-5352(025))
City of South El Monte TRTO96004.2024 33
SECTION 7: ADDENDA ACKNOWLEDGMENT
Kimley-Horn acknowledges the receipt of Addendum #1 on April 1, 2024.
Proposal to Provide Design Services for
SOUTH EL MONTE SYSTEMIC SAFETY IMPROVEMENTS AT SIGNALIZED INTERSECTIONS (HSIP CYCLE 11 PROJECT, HSIPL-5352(025))
City of South El Monte TRTO96004.2024 34
SECTION 8: REQUIRED ATTACHMENTS
• Attachment A - Affidavit of Non-Collusion
• Attachment B - Claims History
• Attachment C - California Levine Act Statement
ATTACHMENT B
12402-0001\2179898v2.doc Approved for Use 04/26/18
Attachment B, Page 1
CLAIMS HISTORY
Each Consultant shall submit a summary of whether or not any of the following events have occurred within the past (10) years and, if so, a brief description of the circumstances involved (including, without limitation, the names of parties involved, current status and final disposition of the matter of dispute):
Failure to disclose any circumstances requested in the following paragraphs is grounds for disqualification.
▪ Failure by Consultant or any sub-consultant to enter into a contract to which it has received an award by a public entity.
▪ Forfeiture of a bid or proposal bond by proposer or any sub-consultant. ▪ Termination for default under a contract awarded by a public entity to Consultant or any sub-consultant.
▪ Debarment of Consultant or any sub-consultant by any municipal, county, state, federal, or local agency (note: debarment is grounds for automatic disqualification). ▪ The filing of a lawsuit or arbitration in which the Consultant or a sub-consultant was a defendant or cross-defendant at any time within the past ten (10) years that involved the performance of project, program, or engineering services and that involved an amount in controversy sought to be recovered from Consultant or the sub-consultant of more than $100,000.00.
▪ Conviction of Consultant, a sub-consultant, or any of their principals or officers for violation of a state or federal antitrust law involving bid rigging, collusion, or restriction on competition between bidders, or conviction of violating any other federal or state law relating to bidding or contract performance (note: such conviction is grounds for automatic disqualification).
▪ Any publications involving firm or principals alleging or claiming corruption (such claims are grounds for automatic disqualification).
▪ Any suspension, revocation, or other disciplinary proceeding relating to a contracting or professional license issued to proposer or a sub-consultant.
Jean B. Fares, Sr. Vice President
Kimley-Horn and Associates, Inc.
N/A - None for default
N/A - None
N/A - None for default
N/A - None
See attached Kimley-Horn litigation statement
N/A - None
N/A - None
N/A - None
Kimley-Horn and its subsidiaries have provided services in all fifty states and numerous countries. Because of the many and varied projects we have completed, we are subject to various legal proceedings from time to time and in the ordinary course of business. It is not practical to provide a complete list as part of this proposal. None of the pending matters, if decided against Kimley-Horn, would have a material impact on our financial statements or impair in any way our ability to serve our clients. Generally, these matters are covered by insurance, and we consider them to be without merit. No judgments have been entered against Kimley-Horn.
Legal Proceedings in California in the last ten years are as follows:
29Twenty Maintenance Association v. Van Daele Development Corp., et al; Los Angeles County, Superior Court of the State of California; Case No. 19STCV13496; filed 2019; alleged economic loss; settled; closed 2020
Farhad Abad, individually and for the Estate of Mahin Ashki-Abad; Keemia Abad; and Arianna Abad v. U.S.
Foods, Inc., et.al.; Alameda County Superior Court; Case No. RG17856272; filed 2017; traffic accident, wrongful death claim; settled; closed 2019.
Air Wing, LLC v. One Piper Ranch, LLC v. Cross-Complainants: San Diego County Superior Court; Case No. 37-2014-00009315; filed 2016; alleged economic loss; Kimley-Horn dismissed; closed 2017.
Rickey Fraley, Eileen Fraley v Live Nation Worldwide, Inc., et al: San Bernardino County Superior Court; Case No. CIVDS 1707090; filed 2017; wrongful death claim; Kimley-Horn dismissed; closed 2017.
Vicente Gomez, et al v. Pilot Travel Centers, LLC, et al; Case # CVRI2103878; Superior Court of California, County of Riverside; filed 2021; personal injuries; pending Nancy Graham v. City of Santa Cruz, et al: Santa Cruz County Superior Court; Case No. 16CV02729; filed 2017; bicycle accident, personal injuries; settled; closed 2018.
Davis S. Lindley, individually and as successor in interest to David W. Lindley, Maureen K. Sennhauser, individually and as successor in the interest to David W. Lindley and The Estate of David W. Lindley v. City of Los Angeles, et al: Los Angeles County Superior Court, Central District; Case No. BC576886; filed 2015; wrongful death claim; settled; closed 2016.
Michelle Mobbs, a minor, by and through her guardian ad litem, Melvin L. Friedland v. Walden Environment, Inc. et al: Riverside County Central Superior Court; Case No. RIC 1300161; suit filed 2012 and KimleyHorn was served 2014 as a part of the amended cross complaint; personal injury claim related to a traffic accident; Kimley-Horn dismissed 2015.
Brenda Sherriffs v. Kimley-Horn and Associates, Inc., et al: Santa Cruz County Superior Court; Case No. 16CV00335; filed 2016; bicycle accident, personal injuries; settled; closed 2019.
Kimberly Lynn Wright and Ty Juan Montanez v City of Concord; et al; Superior Court of California, County of Contra Costa; Case No. MSC20-01067; filed 2020; served 2022; traffic accident, wrongful death claimed; settled 2024
NOT APPLICABLE
ATTACHMENT C
Attachment C, Page 1
California Levine Act Statement
Effective January 1, 2023, the Levine Act, as codified in California Government Code section 84308, commonly referred to as the “Levine Act,” prohibits any South El Monte City Councilmember from participating in any action related to a contract or application if he or she receives any political contributions totaling more than $250 within the previous twelve months, and for three months following the date of a final decision from the business/board or applicant.
The Levine Act also requires a member of the City of South El Monte Council who has received such a contribution to disclose the contribution on the record of the proceeding.
Current City of South El Monte Councilmembers are listed at:
https://www.cityofsouthelmonte.org/211/City-Council
Proposers are responsible for accessing this link to review the names prior to answering the following questions.
1. Have you or your company, or any agent/board member on behalf of you or your company/entity, made any political contributions of more than $250 to any City of South El Monte Councilmember in the 12 months preceding the date of submission of your proposal or application, or the anticipated date of any Council action?
YES If yes, please identify the Councilmember(s):
NO
2. Do you or your company/entity, or any agency on behalf of you or your company/entity, anticipate or plan to make any political contribution of more than $250 to any South El Monte City Councilmember in the 12 monthsfollowing any Council action related to your proposal or application? YES If yes, please identify the Councilmember(s):
NO
Answering yes to either of the two questions above does not preclude the South El Monte City Council from awarding a contract or approving an application or any subsequent action. It could, preclude the identified Councilmember(s) from participating in any actions related to your proposal or application.
Date Signature of Authorized Individual
Print: Proposer Name
Jean B. Fares, P.E., Senior Vice President
April 10, 2024
JEAN FARES, P.E.
213.354.9402
660 South Figueroa Street
Suite 2050
Los Angeles, CA 90017
[email protected]
www.kimley-horn.com
191.24% Overhead% Name
Jean
Fares
Jason
Melchor
190.79% Overhead% w/o FCCM Category/Title Project Manager QC/QA Manager 10% Fee% Direct Rate $125.90 $99.46 $64.88 $53.30 $46.91 Billing Rate $403.28 $318.59 $207.82 $170.73 $150.26
Task 1 5 5 10 $ 3,055.51 Task 2 $ - Task 3 2 35 40 77 $ 12,623.20
3.1 15 15 30 $ 4,814.88 3.2 2 20 25 47 $ 7,808.32
Task 4 6 12 25 45 45 133 $ 25,882.95
4.1 2 4 10 20 20 56 $ 10,578.98 4.2 2 4 10 15 15 46 $ 8,974.02 4.3 2 4 5 10 10 31 $ 6,329.95 Task 5 5 10 15 $ 4,094.63 Task 6 2 10 12 $ 1,918.26 Task 7 5 10 25 40 $ 7,427.72 16 19 52 80 120 287
$6,452.48 $6,053.20 $10,806.79 $13,658.40 $18,031.40 $ 55,002.27 $ 12,569.61 $ 2,561.73 $ 10,007.88
TOTAL COST: $ 67,571.88
Avant-Garde (See attached cost breakdown)
CITY OF SOUTH EL MONTE
South El Monte Systemic Safety Improvements at Signalized Intersections HSIP Cycle 11 Project, HSIPL-5352(025)
Kimley-Horn and Associates, Inc.
TOTAL
HOURS
TOTAL
COST
Analyst II Analyst I
Project Management
Professional I
Utility CoordinationPreliminary EngineeringField VisitsBase Map Prep, Preliminary Plan PrepPlans, Specifications & Estimate60% Plans and Estimate90% PS&E100% PS&EBidding and Construction SupportPrepare Record Drawings (As-Builts)Prepare Traffic Signal Timing Charts
TOTAL HOURS
Subtotal Labor:
Other Direct CostsLabor Escalation
ATTACHMENT C
Name Lissette Montoya Keith LeNoue
120.00% Overhead % Category/Title Program Director Senior Program Coordinator 10% Fee% Direct Rate $128.65 $37.00
Billing Rate $311.33 $89.54
Task 1 4 37 41 $ 4,558.30
1.1 2 18 20 $ 2,234.38 1.2 2 19 21 $ 2,323.92
Task 2 $ - Task 3 $ - Task 4 6 40 46 $ 5,449.58
4.1 2 12 14 $ 1,697.14 4.2 2 12 14 $ 1,697.14 4.3 2 16 18 $ 2,055.30 Task 5 $ - Task 6 $ - Task 7 $ -
10 77 87
$3,113.30 $6,894.58 $ 10,007.88
$ -
$ 10,007.88
CITY OF SOUTH EL MONTE
South El Monte Systemic Safety Improvements at Signalized Intersections HSIP Cycle 11 Project, HSIPL-5352(025)
Avant Garde Inc.
Total
Hours
Total
Costs
Project ManagementProject MeetingsExisting Records Review and Coordination Utility CoordinationPreliminary EngineeringPlans, Specifications & EstimateEnvironmental Clearance Right of Way Clearance Allocation Request for Construction Bidding and Construction SupportPrepare Record Drawings (As-Builts)Prepare Traffic Signal Timing Charts TOTAL COST:
TOTAL HOURS
Subtotal Labor:
Other Direct Costs
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City of South El Monte
ATTACHMENT D
City Council Agenda Report
Agenda Item No. 11.a.
DATE: April 23, 2024
TO: Honorable Mayor and Members of the City Council
APPROVED BY: Rene Salas, City Manager
SUBMITTED BY: Guillermo Arreola, Director of Community Development SUBJECT: CONSIDERATION OF SAN GABRIEL VALLEY COUNCIL OF
GOVERNMENTS (SGVCOG) REQUEST THAT THE CITY
SEND A LETTER OF SUPPORT FOR THE ADOPTION OF
ASSEMBLY BILL 2485 SUPPORTING TRANSPARENCY IN
THE DEPARTMENT OF HOUSING AND COMMUNITY
DEVELOPMENT THE REGIONAL HOUSING NEEDS
ASSESSMENT (RHNA) DETERMINATIONS
SUMMARY: Assembly Bill (AB) 2485 seeks to enhance transparency in the Department of Housing and Community Development’s (HCD) regional housing needs calculation process by creating an advisory panel and requiring the publication of methodologies used on HCD’s website.
RECOMMENDED ACTION: Staff recommends City Council direct the City Manager to execute and send a letter of support of AB 2485 supporting transparency in HCD's The Regional Housing Needs Assessment (RHNA) determinations.
FISCAL/FINANCIAL IMPACT: No fiscal Impact.
DISCUSSION: The Regional Housing Needs Assessment (RHNA) is a state-mandated program that requires cities and counties to build new housing for expected population growth over an eight-year planning period. RHNA quantifies the need for housing within each jurisdiction during specified planning periods. HCD is responsible for determining the regional housing need for each region’s council of governments (COG), with input from the Department of Finance (DOF). In March 2022, the State Auditor conducted an emergency audit to examine the RHNA process and identified several errors in HCD’s housing projections, resulting in a decrease in the housing amounts.
The State Auditor attributed HCD’s miscalculations to a lack of oversight in staff data entry and a failure to consider all factors required by state law in its estimates. The State Auditor recommended a formal review process and thorough documentation measures to ensure that all RHNA calculations provided to COGs by the HCD are accurate. AB 2485 would establish a formal review process by creating an expert panel to advise HCD
on its assumptions, data, and analysis prior to a final RHNA determination.
At this time, the SGVCOG is asking the City to send a letter of support for AB 2485. The proposed letter of support is attached for the Council's consideration.
Prepared by: Linda Barragan, Coummnity Development Analyst.
ATTACHMENT(S):
A. A AB 2485 Letter Support
B. SEM AB 2485 Letter of Support
C. AB 2485 (J. Carrillo) - FACT SHEET 3.18.24
San Gabriel Valley Council of Governments
1333 S. Mayflower Avenue, Suite 360, Monrovia CA 91016
OFFICERS
President
Tim Hepburn
1st Vice President
Ed Reece
2nd Vice President
April Verlato
3rd Vice President
Cory Moss
MEMBERS
Alhambra
Arcadia
Azusa
Baldwin Park
Bradbury
Claremont
Covina
Diamond Bar
Duarte
El Monte
Glendora
Industry
Irwindale
La Cañada Flintridge
La Puente
La Verne
Monrovia
Montebello
Monterey Park
Pasadena
Pomona
Rosemead
San Dimas
San Gabriel
San Marino
Sierra Madre
South El Monte
South Pasadena
Temple City
Walnut
West Covina
First District, LA County
Unincorporated Communities
Fifth District, LA County
Unincorporated Communities
SGV Water Districts
.
April 11, 2024
The Honorable Juan Carrillo
California State Capitol
1021 O Street, Suite 4320
Sacramento, CA 95814
Re: Support AB 2485 (Carrillo)
Dear Chair Carrillo:
The San Gabriel Valley Council of Governments (SGVCOG) is pleased to support AB 2485 (Carrillo) which seeks to enhance transparency in the Department of Housing and Community Development’s (HCD) regional housing needs calculation process by creating an advisory panel and requiring the publication of methodologies used on HCD’s website.
Attached you will find a resolution, which was passed by our Governing Board on April 11, 2024, affirming this position.
AB 2485 aims for transparency in the RHNA determination process by providing COGs, housing stakeholders, members of the public, and all interested parties with information on the data sources, analyses, and calculation methods used by HCD. This bill would establish a formal review process by creating an expert panel to advise HCD on its assumptions, data, and analyses prior to a final RHNA determination.
This bill will increase local government stakeholder engagement on the RHNA allocations for future cycles of the housing element revision process. This in turn will increase transparency and ensure that HCD is responsible for its methodologies in assessing regional housing needs allocations.
The SGVCOG appreciates your attention to this important legislation. Please do not hesitate to contact Steph Wong, Senior Management Analyst, at [email protected] should you have any questions.
Sincerely,
Marisa Creter
Executive Director
San Gabriel Valley Council of Governments
ATTACHMENT B
April 23, 2024
The Honorable Juan Carrillo
California State Capitol
1021 O Street, Suite 4320
Sacramento, CA 95814
Re: Support AB 2485 (Carrillo)
Dear Chair Carrillo:
The City of South El Monte is pleased to support AB 2485 (Carrillo) which seeks to enhance transparency in the Department of Housing and Community Development’s (HCD) regional housing needs calculation process by creating an advisory panel and requiring the publication of methodologies used on HCD’s website. Attached you will find a resolution, which was passed by our City Council on April 23, 2024, affirming this position.
AB 2485 aims for transparency in the RHNA determination process by providing COGs, housing stakeholders, members of the public, and all interested parties with information on the data sources, analyses, and calculation methods used by HCD. This bill would establish a formal review process by creating an expert panel to advise HCD on its assumptions, data, and analyses prior to a final RHNA determination.
This bill will increase local government stakeholder engagement on the RHNA allocations for future cycles of the housing element revision process. This in turn will increase transparency and ensure that HCD is responsible for its methodologies in assessing regional housing needs allocations.
The City of South El Monte appreciates your attention to this important legislation. Please do not hesitate to contact Rene Salas at [email protected] should you have any questions.
Sincerely,
Rene Salas
City Manager
REVISED 3/18/24
PURPOSE
Assembly Bill 2485 seeks to enhance transparency in
the Department of Housing and Community
Development’s (HCD) regional housing needs
calculation process by creating an advisory panel and
requiring the publication of methodologies used on
HCD’s website.
BACKGROUND
The Regional Housing Needs Assessment (RHNA)
is a state-mandated program that requires cities and
counties to build new housing for expected
population growth over an eight-year planning
period.
Initially, HCD first collaborates with regional
Council of Governments (COGs) to establish
methodologies for calculating housing needs. HCD
then communicates its estimations and final
determinations to COGs through written statements.
Next, COGs distribute needs to local jurisdictions
that develop implementation plans.
In March 2022, the State Auditor conducted an
emergency audit to examine the RHNA process and
identified several errors in HCD’s housing
projections, resulting in a decrease in the housing
amounts. Specifically, Sacramento COG fell short by
2,484 housing units and Santa Barbara COG by 1,338
units1.
The State Auditor attributed HCD’s miscalculations
to a lack of oversight in staff data entry and a failure to consider all factors required by state law in its
estimates. Additionally, the State Auditor stated that
shortcomings in calculations and support for HCD’s
factor considerations risk eroding public confidence
in their ability to provide accurate information to
COGs about housing needs.
In 2021, the Orange County COGs filed a lawsuit
against HCD, claiming that HCD used inaccurate
data rates in their evaluations. In a separate lawsuit,
1https://www.auditor.ca.gov/reports/2021-125/index.html individuals and nonprofit corporations argued that
HCD failed to consider factors required by law in its
assessment for the San Francisco Bay Area COGs.
The State Auditor recommended a formal review
process and thorough documentation measures to
ensure that all RHNA calculations provided to COGs
by the HCD are accurate.
EXISTING LAW
Government Code Section 65584.01 requires HCD
to meet and consult with COGs regarding the
assumptions and methodologies used to determine
the region’s housing needs at least 26 months prior to
final determinations.
Government Code Section 65584.01 requires HCD
to provide COGs with a written explanation of data
assumptions and methodologies used to determine
RHNA allocations.
SOLUTION
AB 2485 aims for transparency in the RHNA
determination process by providing COGs, housing
stakeholders, members of the public, and all
interested parties with information on the data
sources, analyses, and calculation methods used by
HCD. This bill would establish a formal review
process by creating an expert panel to advise HCD
on its assumptions, data, and analyses prior to a final RHNA determination.
SUPPORT
Southern California Association of Governments
(SCAG) – Sponsor
CONTACT
Claire Norton, Assembly Fellow
[email protected]
916-319-2039
AB 2485: RHNA Transparency Reform Act
City Council Agenda Report
Agenda Item No. 11.b.
DATE: April 23, 2024
TO: Honorable Mayor and Members of the City Council
APPROVED BY: Rene Salas, City Manager
SUBMITTED BY: Ariana De La Cruz, Director of Community Services SUBJECT: LETTER FROM EPIPHANY CATHOLIC SCHOOL
REQUESTING A FACILITY FEE WAIVER FOR THE USE OF
THE SENIOR CENTER DINING ROOM TO HOST A MOMMY
AND ME SPRING TEA PARTY EVENT
SUMMARY: The Epiphany Catholic School (Epiphany) is requesting a facility fee waiver for the use of the Senior Center dining room on Sunday, April 28, 2024, from 8:00 a.m. to 7:00 p.m. to host a Mommy and Me Spring Tea Party. In addition, Epiphany is requesting the City Council to waive all the associated fees incurred for the reservation.
RECOMMENDED ACTION: Staff recommends City Council:
1. Discuss and consider the facility fee waiver request by Epiphany in the amount of $1,150.00; and
2. Discuss and consider waiving all associated rental fees for the reservation in the amount of $1,250.00
FISCAL/FINANCIAL IMPACT: If approved in accordance with the Facility Reservation Regulations and Fee Schedule, the City will waive the facility rental fee in the amount of $1,150.00.
In addition, the City Council has the discretion to waive any non-facility rental fees including staff time, cleaning, and refundable damages deposits. If approved, the City Council will waive the additional fees incurred for the reservation in the amount of $1,250.00. The total amount waived for the reservation is $2,430.00.
Please reference the chart below detailing the reservation cost:
Waived Facility Rental Fees:
Fee Unit Cost
Senior Center Building Fee $100 per hr x 10 hrs hrs $1,000.00
Kitchen Fee Flat Rate of $150.00 $150.00
Total Cost: $1,150.00
Non-Waived Fees:
Fee Unit Cost
Staff Fee $16 per hr x 3 staff x 10
hours
$480.00
Clean up Fee Flat Rate of $300.00 $300.00
Refundable Damage
Deposit
Flate Rate of $500.00 $500.00
Insurance Premium Agency will Provide N/A
Total Cost: $1,250.00
DISCUSSION: Epiphany has been a member of the community since 1959. They proudly serve the City of South El Monte by providing faith-based academic curriculum and enrichment programming to children 5 to 12 years of age. The school wishes to host a fundraiser, Mommy and Me Spring Tea Party, in efforts to raise funds for student scholarships and update academic materials for their Science, Technology, Engineering, and Math (STEM) programming.
Epiphany is requesting the City's sponsorship for the event by waiving all the reservation fees incurred to host the Mommy and Me Spring Tea Party at the Senior Center on Sunday, April 28, 2024, from 8:00 a.m. to 7:00 p.m.
ATTACHMENT(S):
A. Epiphany Reservation Application
B. Epiphany Fee Waiver Letter
Last update 7/11/18 Page 1 of 5
City of South El Monte Recreation Services Department
1530 Central Avenue, South El Monte, CA 91733
Phone: (626) 579-2043
www.ci.south-el-monte.ca.us
RECREATION SERVICES FACILITY & PARK
RENTAL APPLICATION AND AGREEMENT
**APPLICANT MUST BE PRESENT AT ALL TIMES DURING THE EVENT** **ALL EVENING PERMITS CONCLUDE AT 12:00 MIDNIGHT**
RESERVATION INFORMATION
FACILITY REQUESTED:
1. COMMUNITY CENTER 2. SENIOR CENTER 3. AQUATICS CENTER 4. PARKS ___ Kitchen __x_ Dining Room ___ Main Pool Mary Van Dyke ___ Gymnasium ___ Arts and Craft Room ___ Wading Pool ___Community Room ___ Amphitheater ___ Game Room I ___ Locker Rooms ___ Gazebo ___ Dance Room ___ Game Room II Shively and New Temple
___ Parking Lot ____________ Field
____________ Picnic Area
___________ Field
____________ Picnic Area
Date of Event: _April 24, 2024_ Day(s): __Sunday______ Estimated Attendance: _200____ Purpose of Event/Function: _Spring Tea Party__________________________________________________________ Reservation Time: 8:00 am to 6:00 pm Set up Time: 8:00 am to 12:00 pm Kitchen Hours: ________ to ________ Clean up Time: 5:00 pm to 6:00 pm Will the event be open to the public? __no___
Will there be entertainment? ________ If yes, what type? ______________________________________ Will food be served? ________ If yes, name of caterer? _________________________________ Will alcohol be served? ________
Portable Stage needed? ________
Applicant shall indemnify, defend, and hold harmless the City of South El Monte, its officers, employees, and agents from any and all losses, costs, expenses, claims, liabilities, actions, or damages, including liability for injuries to any person or persons or damage to property arising at any time during and/or arising out of or in any way connected with Applicant’s authorized activities under the terms of this application and/or use or occupancy of the Facility and adjoining property, unless solely caused by the gross negligence or willful misconduct of the City of South El Monte, its officers, employees, or agents. Applicant agrees to abide and enforce the Rules, Regulations and Policies governing the facility set forth by the City of South El Monte. Said organization/business will accept all responsibility for any damage to premises, furniture, equipment or grounds resulting from use of facility.
I am an authorized agent of the organization/business submitting this application. The information provided in this application is true and correct. I have read and understand this application and agree to all of the facility rules, regulations, and conditions of use.
Signature of Applicant: ______________________________________________ Date: ________________________ ---------------------------------------------------------------- OFFICE USE ONLY -------------------------------------------------------------------- APPROVED DENIED Recreation Services Designee _______________________ Date: ___________
APPLICANT INFORMATION
Name: Angie Yamashiro Organization/Business: Epiphany School Address: City: Zip Code:
Home Phone: Work Phone:
Cell Phone: Email:
ATTACHMENT A
Last update 7/11/18 Page 2 of 5
City of South El Monte Recreation Services Department
APPLCIANT NAME: ___________________________________________ DATE OF USE: ____________________________ FACILITY: ____________________________________________________________________________________________
FACILITY FEE WORK SHEET
The following fee schedule applies to general use of the facility. The City of South El Monte, other governmental entities, and South El Monte-recognized Community Service/Non-Profit Organizations may be granted priority use and may be exempt from fees.
**IMPORTANT INFORMATION**
NO CONFETTI OF ANY SORT IS PERMITTED – SET-UP IS ON YOUR OWN NOTE: FLOORS ARE COVERED WITH CARPET
Building Fee $ _100__ x ______10___ Hours $ 1000.00
Staff Fee $ ___16____ x ___3____ # Staff x ___10___ Hours $ 480.00 Security Guard Fee $ ________ x _________ # Guard (s) x ______ Hours $ NA Kitchen Fee $ 150.00
Clean Up Fee $ 300.00
Damage Deposit $ 500.00
Insurance Premium Certificate Agency has Provided $ NA
Liquor Premiums $ NA
Inflatable Bouncer $ NA
ABC Permit $ Na
TOTAL: $ 2,430.00
# of Round Tables: ___0______ Table and Chair Ratio
# of Rectangle Tables: __20______ 6 inch Round Table = 8 chairs # of Chairs ___200______ 6x6 Rectangle Table = 8 chairs BALANCE DUE DATE: _________________________
Deposit(s): Date: _____________Receipt # _____________Payment $ ____________Balance $ __________ Deposit(s): Date: _____________Receipt # _____________Payment $ ____________Balance $ __________ Deposit(s): Date: _____________Receipt # _____________Payment $ ____________Balance $ __________ Deposit(s): Date: _____________Receipt # _____________Payment $ ____________Balance $ __________ Deposit(s): Date: _____________Receipt # _____________Payment $ ____________Balance $ __________ Security Deposit Refund: Invoice #:_______________
Full refund: Yes__________ No __________ Account#:________________ Reservation Info:
If No, reason:
_______________________________________________________________________________________ _______________________________________________________________________________________ Amount refunded: $____________ Warrant Request Made on: ______________
Last update 7/11/18 Page 3 of 5
CITY BUILDINGS POLICY AND PROCEDURES
City of South El Monte (“City”) Facilities may be used for recreation, social, educational, or governmental functions. The City reserves the right to cancel any reservation at a moment’s notice if the facility is needed by the City. However, reasonable effort will be made to relocate/reschedule the event. The City reserves the right of full access to all activities at any time during their occurrence to see that all rules, regulations, and City, State, and Federal Laws are not violated.
Facility use does not suggest City endorsement or sponsorship of any event. Applicant’s publicity of event shall clearly and accurately identify the name of the sponsoring organization or individual.
If any provision of this agreement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.
APPLICATION PROCESS:
1. Applicant must be at least 21 years of age. Proof of residency for City residents is required at time of application.
2. A facility is not considered rented until (1) applicant delivers to the City the facility Rental Application and Agreement, rental fee, deposit(s), and any other items deemed necessary by the City; and (2) the City’s Recreation Department Supervisor or his/her designee in his/her sole discretion, approves such rental in writing.
3. The approval process takes a maximum of 14 working days. DO NOT advertise your event or print invitations prior to receiving written approval.
4. Reservations will not be accepted more than one year or less than 30 days in advance of date requested.
5. Time requested must include decorating, event and clean-up time.
6. Clean-up, Damage and Security deposits are due at time of application. Full fees must be paid 30 days prior to the event to avoid termination of application. Payments can be made by cash, check, money order, or credit card. Checks must be made payable to the “City of South El Monte”.
INSURANCE REQUIREMENTS
Without limiting Applicant’s indemnification of the City, and prior to commencement of the facility use, the applicant shall obtain, provide and maintain at its own expense during the term of facility use, a policy of insurance of the type and amount described below and in a form that is satisfactory to the City. If insurance coverage is cancelled or materially changed, the applicant must notify the city immediately.
General liability insurance. Applicant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.
If alcohol is sold during the permitted activity, coverage must include full liquor liability. The City of South El Monte, its officers, officials, agents, and employees shall be included as additional insureds on the policy.
Primary/non-contributing. Coverage provided by the Applicant shall be primary and any insurance or self-insurance procured or maintained by City of South El Monte shall not be required to contribute with it.
Waiver of subrogation. All insurance coverage maintained or procured pursuant to this application shall be endorsed to waive subrogation against the City of South El Monte, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow the applicant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Applicant hereby waives its own right of recovery against the City of South El Monte.
Requirements not limiting. Requirements of specific coverage features, or limits contained in this section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Applicant maintains higher limits than the minimums shown above, the City of South El Monte requires and shall be entitled to coverage for the higher limits maintained by the Applicant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City of South El Monte.
Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the City’s Risk Manager. *For organizations/businesses that do not carry general liability insurance, special event liability insurance can be purchased through the City/Alliant Insurance.
Last update 7/11/18 Page 4 of 5
APPLICANT RESPONSIBILITIES:
1. Applicant must be present during the entire event.
2. All activities must cease, and the facility completely vacated by 1:00 a.m. Amplified music must be terminated no later than 12:00 a.m. (midnight).
3. The group must appear within 30 minutes of time specified or permit will be cancelled and all fees forfeited.
4. Applicant cannot exceed the number attending on the application.
5. Activities for minors must be supervised by responsible adults on the ration of at least one adult for every 20 minors.
6. Applicant must secure services of at least two private security guards for supervision of teenage (ages 13-20) events.
Security services will be added into total fees.
7. Groups using kitchen facilities shall furnish own dishes, silverware, cooking utensils, towels, soap, ice, serving trays, etc.
8. Applicant is responsible for facility clean-up. Facility must be left in a reasonably clean condition (as determined by the City) to receive a full deposit refund.
9. Applicant must conduct a walkthrough of the facility with staff prior to and at the conclusion of the event to review the condition of the facility. The Facility Condition Report must be signed to receive a deposit refund.
10. Applicant is responsible for the supervision of small children. They must remain in the reserved area.
11. Applicant shall adhere with all local, state, and federal laws, codes, and regulations related to the use of the Facility, including but not limited to fire codes , assembly occupancy, public health orders, and the Americans with Disabilities Act.
12. Applicant further agrees that it is solely responsible for reviewing and ensuring compliance with all applicable public health orders and/or guidance in effect at the time of the use of the facility.
Failure to comply with any of the City’s policies, procedures, or information published on this application will result in cancellation of renters reservation and lost of damage deposit.
DECORATIONS/SET-UP:
1. Staples, nails or any drilling are prohibited on all surfaces including walls, glass, tables, windows and doors.
2. The use of candles, open flame, smoke, bubble machines or fog machines is strictly prohibited.
3. All decorations must be removed by the applicant at the conclusion of the event.
4. Applicant is responsible for own set-up and tear down. City staff will assist with tear down of City owned tables and chairs only.
5. Hay and confetti of any sort are prohibited.
PROHIBITED:
1. No alcoholic beverages (unless proper permits are obtained) or illegal substances are permitted on City property.
Violation will result in the closure of the event and forfeiture of all fees.
2. Use of glass containers is prohibited at all facilities unless otherwise approved by the Recreation Services Supervisor or his/her designee.
3. Smoking is not permitted on City property.
4. No profane language or disorderly or unseemly conduct is permitted in any City facility.
PROHIBITED CONTINUED:
5. No advertisements, circulations or petitions, solicitations, nor entry fees are permitted without written approval from the City.
6. Guests may not take food into the hallways/restrooms or any other areas that are not rented.
7. No storage of private property is permitted on City premises.
8. City Facilities cannot be used for commercial purposes without written approval.
9. Bounce houses and petting zoos are not permitted on City facilities.
10. City equipment shall not be removed from any City facility.
11. No animals are permitted at the facility, with the exception of seeing-eye dogs, service animals, or animals pre-approved for use in special exhibits.
12. Applicant shall not admit a larger number of individuals than can lawfully, safely, and freely move about the facility.
13. Only D/J and small bands are allowed to play in the facility. Staff will determined appropriate volume levels.
14. The use of candles, open flame, smoke, bubble machines or fog machines is strictly prohibited.
REFUND OF SECURITY DEPOSIT:
1. Refund of security deposit will take approximately 2-6 weeks after the conclusion of your event, provided the City determines no deductions of the security deposit are necessary.
2. There will be a deduction from your security deposit for the following items: damage to floors, walls, or any other part of the facility, additional cleaning, repair or replacement, deviation from the rental agreement, extra staff time cost, or disturbances requiring law enforcement.
3. If Applicant violates any part of this agreement or reports false information to the City, the City may refuse applicant further use of the facility; and applicant shall forfeit a portion of or all of the rental fees and/or deposit.
CANCELLATION POLICY:
1. Reservations must be cancelled at least five days prior to event in order to receive full deposit refund
Last update 7/11/18 Page 5 of 5
2. All other cancellations subject to a $25 administration fee.
3. Failure to comply with the reservation regulations, policies, procedures, or any information listed on the reservation application can result in a cacellation of reservation and loss of Damage Deposit.
CANCELLATION, RULES AND REGULATION POLICY
I, the undersigned applicant, have read, understood, received a copy of, and agree to abide by and enforce the cancellation, rules, regulations, and policies governing this facility as set forth by the City of South El Monte. I understand that by signing this document, I accept all responsibility for any damages to premises, furniture, equipment or grounds resulting from use of the facility. I further agree that any violation of the Facility Rules and Regulations can result in immediate cancellation of the reservation and forfeiture of all fees and deposits.
Applicant’s Signature: _________________________________________ Date: ______________________
April 11, 2024
To the attention of the Mayor and City Council,
City of South El Monte,
On Sunday, April 28, 2024, Epiphany Catholic School would like to host a Mommy and Me Spring Tea at the South El Monte Senior Center. The event is in hopes of raising funds to help our students with scholarships, update academic materials as well as our STEAM program in order to help our students succeed.
Epiphany Catholic School is a 501(c) non-profit organization. We are hoping that you will consider waiving the city fees to host our event.
Thank you in advance for your consideration. Should you need any further information, please call the office at (626) 758-1094.
God Bless,
Mrs. Angie Yamashiro
Teacher/Event Coordinator
Cc: Gaby Negrete, Principal
Whoever sows sparingly will also reap sparingly, and whoever sows generously will also reap generously. 2 Cor 9:6
10915 Michael Hunt Drive South El Monte, CA 91733 * (626) 758-1094 * [email protected]
ADMINISTRATION
Gabriela Negrete, Principal
Patricia Pol, Vice Principal
STAFF
Yolanda Medina
Arnulfo Robles
Patricia Pol
Jennifer Portillo
Angie Yamashiro
Vanessa Fernandez
Ashley Santillan
Desiree Aguinaga
Ana Omana
EPIPHANY CATHOLIC SCHOOL
Faith, Community, & Academic Excellence
ATTACHMENT B
City Council Agenda Report
Agenda Item No. 11.c.
DATE: April 23, 2024
TO: Honorable Mayor and Members of the City Council
APPROVED BY: Rene Salas, City Manager
SUBMITTED BY: Ariana De La Cruz, Director of Community Services SUBJECT: LETTER FROM EL MONTE/SOUTH EL MONTE JETS
REQUESTING A FACILITY FEE WAIVER FOR THE USE OF
THE COMMUNITY CENTER, SENIOR CENTER, MARY VAN
DYKE PARK COMMUNITY ROOM, NEW TEMPLE PARK
FIELDS, AND SHIVELY PARK FIELD AND CONSIDERATION
TO WAIVE THE LIGHT FEES AT NEW TEMPLE AND SHIVLEY
PARK
SUMMARY: The El Monte/South El Monte Jets (Jets) are requesting a facility fee waiver for the use of the Community Center, Senior Center, Mary Van Dyke Park Community Room and New Temple Park fields, and Shively Park field to host practices, games, sports physicals, and season banquets. Additionally, the Jets are requesting the City Council to consider waiving the reservation light fees at Shively and New Temple Park.
RECOMMENDED ACTION: Staff recommends City Council:
1. Discuss and consider the facility reservation fee waiver for the use of the Community Center, Senior Center, Mary Van Dyke Park Community Room, New Temple Park fields and Shively Park field in the amount of $24,400.00; and
2. Discuss the request to waive the reservation light fees in the amount of $12,660.00.
FISCAL/FINANCIAL IMPACT: If approved, the City will be waiving the facility reservation fees in the amount of $24,400.00 in accordance with the Facility Reservation Regulations and Fee Schedule, and the Jets will be responsible for all remaining rental costs including, but not limited to, lights, lining, insurance coverage, etc.
Should the City also waive the lights fees, the City would be waiving an additional $12,660.00. The waived amounts will have to be borne by the General Fund. Any request to waive fees requires City Council approval.
Please refer to Attachment A -Jets Reservation Fee Details, summarizing the cost associated with the Jets reservation.
DISCUSSION: The City has been a long-time sponsor and supporter of the Jets organization. The City has designated the Jets as a City grandfathered-youth sports group that has priority use of the fields during their season. The Jets are a nonprofit organization composed of volunteers who serve the City by providing affordable flag football, tackle football, and cheerleading programs for children ages 5-13.
According to the Facility Reservation Regulations and Fee Schedule, community partners and non-profit organizations are permitted a facility use fee waiver request which solely covers the cost of the facility rental fees. All other fees related to the reservation, including but not limited to, staff time, lighting, security, lining, etc. are the responsibility of the organization. However, the Jets are requesting that the City Council consider waiving the light fees in the estimated amount of $12,660.00. The City Council has the discretion to approve or deny any request not approved in the Facility Reservation Regulations and Fee Schedule.
ATTACHMENT(S):
A. Jets Reservation Cost Details
B. Jets Reservation Facility Request
C. Jets Letter
D. Jets Reservation Applications
ATTACHMENT A
JETS RESERVATION FEE DETAILS
WAIVED FEES
Fee Description Units Total
Shively Park Field Rental Fee $50/hour x 94.5 hours $4,725.00 New Temple Park Field Rental
Fee
$50/hour x 233 hours $11,650.00
New Temple Park Picnic Area
Rental
$25/hour x 5 hours $125.00
Community Center
Amphitheater Rental Fee
$50/hour x 100 $ 5,000.00
Community Center Gymnasium
Rental Fee
$100/hour x 4.5 hours $450.00
Mary Van Dyke Community
Room Fee
$200/day x 2days $400.00
Senior Center Dining Room
Rental Fee
$100/hour x 20.5 hours $2,050.00
Total Waived Fees $24,400.00
NON-WAIVED FEES
Fee Description Units Total
Community Center Gym Rental
Staff Time
$16/hour x 4.5 hours x (3) staff $216.00
Community Center Gym Rental
Cleaning Fee
$300 per Facility $300.00
Community Center Gym
Damage Deposit
$600 (Refundable) $600.00
Community Center
Amphitheater Rental Staff Time
$16/hour x 7 hours (1) staff $112.00
Community Center
Amphitheater Damage Deposit
$600 (Refundable) $600.00
Senior Center Clean up Deposit $250 x 3 events $750.00
Senior Center Damage Deposit $500 x 3 events $1500.00
Senior Center Security
Personnel
$38/hour x 2 staff x 4 hours $304.00
Senior Center Liquor Legal
Liability
Agency will provide -
Senior Center Staff Fees $16/hour x 20.5 hours x (3) staff $984.00 Mary Van Dyke Community
Room Damage Deposit
$50 (Refundable) $50.00
Shively Park Field Damage
Deposit
$500.00 (Refundable) $500.00
New Temple Park Damage
Deposit
$500.00 (Refundable) $500.00
Insurance Coverage Agency will Provide -
Total Non- Waived Fees $6,366.00
ATTACHMENT A
Light Fees Consideration to be Waived
Fee Description Units Total
Shively Park Light Fee $30/hour x 94.5 hours $2,835.00
New Temple Park Light Fee $30/hour x 233 hours $9,825.00 Total Light Fees $12,660
Attachment B
JETS RESERVATION FACILITY REQUEST
Facility: Community Center Amphitheater
Event : Participant Sports Physical
• Date: June 15, 2024
• Day: Saturday
• Time: 9:30a-12:30p
Event: Coaches & AD Mandatory Meeting
• Date: June 17, 2024
• Day: Monday
• Time: 6:00p-8:30p
Event: Cheer Indoor Practices
• Dates: November 18, 2024 – February 7, 2025
• Days: Monday, Tuesday, Wednesday, Thursday
• Times: 6:30p – 8:45p
Facility: Community Center Gymnasium
Event: Cheer Las Vegas Showcase Send Off
• Date: January 24, 2025
• Day: Friday
• Time: 4:30p – 9:00p
Facility: Mary Van Dyke Park Community Room
Event: Cheer Team Uniform Fitting
• Date: June 2, 2024
• Day: Sunday
• Time: 11:00a – 2:45p
Event: Cheer Indoor Practice
• Date: November 18, 2024 – February 7, 2025
• Days: Monday, Tuesday, Wednesday, Thursday
• Times: 6:30p – 8:45p
Event: New Temple Park Picnic Area Meet and Greet
• Date: June 23, 2024
• Day: Sunday
• Time: 11:00a-4:00p
Facility: New Temple Park Fields
Event: Football and Cheer Practice
Attachment B
• Dates: July 8, 2024 to November 20, 2024
• Days: Tuesdays, Wednesdays, Thursdays
• Time: 5:30p – 9:00p
Event: Meet & Greet with Parents & Coaches Gear Distribution • Dates: July 8, 2024
• Day: Monday
• Time: 5:00p – 9:00p
Event Opening Day for Football and Cheer
• Dates: August 17, 2024
• Day: Saturday
• Time: 6:00a – 6:00p
Event: Jets Picture Day
• Dates: August 18, 2024
• Day: Sunday
• Time: 9:00a – 4:00p
Make up- Practice
• Dates: October 21, 2024
• Day: Monday
• Time: 5:30p – 9:00p
Event: Jets Truck or Treat Community Event
• Date: October 23, 2024
• Day: Wednesday
• Time: 5:00p – 9:00p
Facility: Shively Park Field
• Dates: November 18, 2024 – February 7, 2025
• Days: Monday, Tuesday, Wednesday, Thursday
• Times: 6:30p – 8:45p
Facility: Senior Center Dining Hall & Community Center
• Event: Jets Homecoming Dance
• Date: October 4, 2024
• Day: Friday
• Time: 5:00p – 9:00p
Event: Staff Appreciation Event
• Date: December TBD, 2024
• Day: TBD
• Time: 1:00p – 8:30p
Attachment B
Event: Jets Cheer & Football Banquet
• Date: February TBD, 2025
• Day: TBD
• Time: 11:00a – 8:00p
El Monte/South El Monte (EMSEM) Jets
a
Jr. All American Football and Cheer Youth Organization - 2 0 2 4 Season P.O. Box 4523
El Monte, CA 91734
Email: [email protected]
To whom it may concern,
In the cities of El Monte and South El Monte, there is nothing more important than fostering responsible, hardworking and respectful citizens. This journey, for many of our participants, begins with the El Monte/South El Monte (EM/SEM) Jets Youth Football and Cheer program. With over 50 years of visibility throughout our joint communities, the EMSEM Jets have become a staple in our cities. With the start of a new season, comes the financial responsibilities of raising over $60,000 dollars necessary to keep our league running.
The EM/SEM Jets program ensures that all participants maintain a grade point average (GPA) of 2.0 and above. Our non-profit organization provides students between the ages of 5 and 14 a safe place to get physically active and make connections with their peers. Our football program will consist of 6 football divisions and a minimum of 3 cheer squads (we are hoping to fulfill 6 squads overall). Our athletes are eager to represent our amazing cities throughout the San Gabriel Valley, wearing the EM/SEM Jets colors proudly.
The purpose of the EM/SEM Jets is to teach our athletes the responsibilities of sportsmanship, self esteem, teamwork and academic achievement. Our dedicated volunteers from our dedicated coaches to the board are our first line of support, donating countless hours of their time to ensure we have a competitive and successful season. However, we wouldn’t be able to keep serving our young people without important partners like you.
Established with the San Gabriel Valley Jr. All American Football Conference (SGVJAAFC) in 1964, the EM/SEM Jets program is a 501 (c) (3) non-profit league. We are looking for businesses and individuals in our communities who are willing to sponsor or donate any dollar amount to help our league with the giant task of purchasing the necessary equipment for our program.
We hope that you, and the entire city council members, accept our invitation and become a sponsor once again. Help us celebrate our 30th anniversary of Jets football tradition! Sincerely,
Blanca Villa -President
ATTACHMENT C
ATTACHMENT D
City Council Agenda Report
Agenda Item No. 12.a.
DATE: April 23, 2024
TO: Honorable Mayor and Members of the City Council
APPROVED BY: Rene Salas, City Manager
SUBMITTED BY:
SUBJECT: MAYOR GLORIA OLMOS
1. South El Monte High School Basketball Team Requesting the use of the Senior Center to Host their Banquet On May 18, 2024.
RECOMMENDATION: Discussion and/or action.
2. Consideration of Allowing the California Border Patrol Homeland Security Softball Team the use Shively Park for Practice any day of the week after 6:00 p.m. (preferably Thursdays) until the end of June in preparation for the Police and Fire Games 2024.
RECOMMENDATION: Discussion and/or action.
SUMMARY:
RECOMMENDED ACTION:
FISCAL/FINANCIAL IMPACT:
DISCUSSION:
ATTACHMENT(S):
None
Successor Agency Agenda Report
Agenda Item No. 19.a.
DATE: April 23, 2024
TO: Honorable Chairperson and Members of the Board
APPROVED BY: Rene Salas, Executive Director
SUBMITTED BY: Donna Schwartz, City Clerk
SUBJECT: CONSIDERATION AND APPROVAL OF THE SUCCESSOR
AGENCY MEETING MINUTES FOR MARCH 26, 2024
SUMMARY: Staff is requesting approval of the Minutes of the March 26, 2024, Successor Agency Meetings.
RECOMMENDED ACTION: Staff recommends the Board approve the Successor Agency Meeting Minutes of March 26, 2024.
FISCAL/FINANCIAL IMPACT:
DISCUSSION:
ATTACHMENT(S):
A. DRAFT SA Minutes 3-26-24
CITY OF SOUTH EL MONTE
SUCCESSOR AGENCY MEETING MINUTES
Tuesday, March 26, 2024 - 6:00 p.m.
1415 Santa Anita Ave., South El Monte, CA 91733
Successor Agency Meeting Immediately Followed Regular City Council Meeting
ANNOUNCEMENT BY THE CITY CLERK (PRIOR TO CONVENING THE SUCCESSOR
AGENCY MEETING)
Pursuant to Government Code Section 54952.3, Board Members do not receive any compensation or stipend for attending the Successor Agency meeting Chair Olmos called the meeting to order at 8:37 p.m.
16. CALL TO ORDER AND ROLL CALL
PRESENT: Board Member(s): Acosta, Angel, Delgado, Vice Chair Bojorquez, and Chair Olmos
ABSENT: Board Member(s): None.
STAFF PRESENT: Rene Salas, Executive Director; Anthony R. Taylor, General Counsel; Donna G. Schwartz, Secretary, Iyob Tessema, Director of Human Resources & Risk Management, and Sabrina Muhne Deputy City Clerk.
Zoom was provided for the Public to participate during public comment via teleconference.
17. APPROVAL OF AGENDA
A motion was made by Board Member Angel, seconded by Vice Chair Bojorquez to approve the agenda. Motion carried 5-0, by the following vote:
AYES: Board Member(s): Acosta, Angel, Delgado, Vice Chair Bojorquez, and Chair Olmos
NAYS: Board Member(s): None.
18. PUBLIC COMMENTS – None.
19. CONSENT CALENDAR
A motion was made by Board Member Delgado, seconded by Board Member Angel to approve the agenda. Motion carried 5-0, by the following vote:
AYES: Board Member(s): Acosta, Angel, Delgado, Vice Chair Bojorquez, and Chair Olmos
NAYS: Board Member(s): None.
19.a. Approved the Regular Successor Agency Meeting Minutes of February 27, 2024.
20. EXECUTIVE DIRECTOR'S AGENDA – None
21. ADJOURNMENT OF SUCCESSOR AGENCY MEETING
There being no further business coming before this body, at 8:39 p.m. Chair Olmos adjourned the meeting.
___________________________ _____________________
Donna G. Schwartz, Secretary Gloria Olmos, Chair
Successor Agency Agenda Report
Agenda Item No. 19.b.
DATE: April 23, 2024
TO: Honorable Chairperson and Members of the Board
APPROVED BY: Rene Salas, Executive Director
SUBMITTED BY: Anthony Taylor, City Attorney
SUBJECT: CONSIDERATION AND APPROVAL OF RESOLUTION NO. SA 24-03, APPROVING SUBORDINATION AGREEMENT FOR
REFINANCING OF SOUTH EL MONTE SENIOR VILLAS
(LOCATED AT 1515 PECK ROAD) BY SEL HOMES, LLC
WHICH IS SUBJECT TO DEED OF TRUST IN FAVOR OF
SUCCESSOR AGENCY
SUMMARY: Staff is requesting that the Successor Agency Board consider approving the execution of a subordination agreement.
RECOMMENDED ACTION: Staff recommends the Successor Agency Board:
1. Adopt Resolution No. SA 24-03, approving the execution of a subordination agreement whereby the Successor Agency subordinates its deed of trust which secures the obligations of SEL Homes, LLC, a California limited liability (“Owner”) in favor of the Successor Agency to a new loan to Owner in the amount of $4,800,000 from Citizens Business Bank;
2. Authorizing the Executive Director or designee to negotiate and execute agreement.
FISCAL/FINANCIAL IMPACT: There will be no fiscal impact to the Successor Agency for this request.
DISCUSSION: In September 2005, the Community Development Commission of the South El Monte Improvement District (the name of the redevelopment agency hereinafter the “RDA”) entered into that certain Owner Participation Agreement dated September 13, 2005 (“OPA”) with Owner with respect to the property located at 1515 Peck Road in South El Monte (“Property”). The OPA was subsequently amended by that certain First Amendment dated March 22, 2007, that certain Second Amendment dated October 23, 2007 and that certain Third Amendment dated February 23, 2010 (collectively the “OPA Amendments”). The OPA as amended by the OPA Amendments is hereinafter referred to as the “Amended OPA.”
Pursuant to the Amended OPA, Owner was to construct an affordable housing project consisting of 56 affordable senior residential units and 16 market rate units (“Affordable
Housing Project”).
Pursuant to the Amended OPA, the RDA provided $4,800,000 in grant funds to the Owner for the construction of the Affordable Housing Project (“Agency Financial Assistance”).
On October 31, 2007, Owner obtained a construction loan in the amount of $8,100,000 (“Original Senior Loan”) from Wells Fargo Bank (“Senior Lender”) to construct the Affordable Housing Project..
The Owner also executed that certain Deed of Trust with Assignment of Rents, Security Agreement and Fixture Filing dated October 25, 2007 (“RDA Deed of Trust”) which was recorded on October 31, 2007 (after the Original Senior Loan) against the Property in favor of the RDA securing Owner’s obligations under that certain Affordable Housing Regulator Agreement and Declaration of Restrictive Covenants dated October 25, 2007 which was recorded on November 8, 2007 (“Regulatory Agreement”). There is no promissory note evidencing the Agency Financial Assistance. The Regulatory Agreement was recorded after the RDA Deed of Trust and the Senior Loan.
The Original Senior Loan was amended a number of times with the last amendment in 2013.
Owner now intends to refinance the Original Senior Loan by obtaining a new loan in the amount of $4,800,000 (“New Senior Loan”) from Citizens Business Bank (“New Senior Lender”). A condition to the New Senior Loan, is that it will be senior to the RDA Deed of Trust which requires the execution of a subordination agreement substantially in the form attached hereto as Attachment A.
The current appraisal provided by the New Senior Lender indicates that the Property is currently valued at $17,190,000 (“Current Appraised Value”).
ANALYSIS: Currently the RDA Deed of Trust is junior to the Original Senior Loan.
Successor Agency to the RDA is not obligated to subordinate the RDA Deed of Trust to any new financing. However, there are a number of reasons that subordinating is not unreasonable, is not a significant risk to the Successor Agency and, in fact, will benefit the Successor Agency:
1. There is significant equity in the Property which makes a default by Owner under the New Senior Loan extremely unlikely given that the New Senior Loan is only $4.8M.
2. Both the RDA Deed of Trust and the Regulatory Agreement are currently subordinate to the Original Senior Loan. As the subordination agreement will only subordinate the RDA Deed of Trust (and not the Regulatory Agreement), when this refinancing is completed, the Regulatory Agreement will be senior to the New Senior Loan which places the Regulatory Agreement in a better position for enforcement on record title than currently exists. Accordingly, if the New Senior Loan is foreclosed, the Regulatory Agreement will remain in full force and effect and not be wiped out.
3. For over 15 years, Owner has operated the Affordable Housing Project as a senior affordable housing project in accordance with the Regulatory Agreement and to date there has not been any issues with respect to same.
The RDA Deed of Trust was not listed in the Long Range Property Management Plan but remains an asset of the Successor Agency. As no funds are being disbursed and the asset is not being transferred a result of the subordination agreement, approval of the Oversight Board is not required for the execution of the subordination agreement. (Health & Safety Code 34180).
If the Successor Agency approves the subordination agreement, the Successor Agency counsel will deliver the executed subordination agreement to the loan escrow with a letter specifying the conditions precedent to the use of the subordination agreement, including, but not limited to, a new loan title policy being issued to the Successor Agency insuring the RDA Deed of Trust in second lien position, execution and recordation of a Request for Notice and a Request for Notice of Delinquency, all costs to be paid by Owner, etc.
ATTACHMENT(S):
A. Resolution No. SA 24-03, approving Subordination Agreement - South El Monte Senior Villas (1515 Peck)(977439.1)
B. Subordination Agreement - SEL Homes(974001.1)
ATTACHMENT A
01257.0012/977439.1
RESOLUTION NO. SA 24-03
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SUCCESSOR
AGENCY TO THE SOUTH EL MONTE IMPROVEMENT DISTRICT,
APPROVING EXECUTION AND DELIVERY OF A SUBORDINATION
AGREEMENT FOR THE REFINANCING OF SOUTH EL MONTE SENIOR
VILLAS (LOCATED AT 1515 PECK ROAD) BY SEL HOMES, LLC
WHEREAS, In September 2005, the Community Development Commission of the South El Monte Improvement District (the name of the redevelopment agency hereinafter the “RDA”) entered into that certain Owner Participation Agreement dated September 13, 2005 (“OPA”) with SEL HOMES, LLC (“Owner”) with respect to the property located at 1515 Peck Road in South El Monte (“Property”). The OPA as subsequently amended is referred to as the “Amended OPA.”; and
WHEREAS, Pursuant to the Amended OPA, Owner was to construct an affordable housing project consisting of 56 affordable senior residential units and 16 market rate units (“Affordable Housing Project”); and
WHEREAS, Pursuant to the Amended OPA, the RDA provided $4,800,000 in grant funds to the Owner for the construction of the Affordable Housing Project (“Agency Financial Assistance”); and
WHEREAS, On October 31, 2007, Owner obtained a construction loan in the amount of $8,100,000 (“Original Senior Loan”) from Wells Fargo Bank (“Senior Lender”) to construct the Affordable Housing Project. The Original Senior Loan was amended a number of times with the last amendment in 2013; and WHEREAS, The Owner also executed that certain Deed of Trust with Assignment of Rents, Security Agreement and Fixture Filing dated October 25, 2007 (“RDA Deed of Trust”) which was recorded on October 31, 2007 (after the Original Senior Loan) against the Property in favor of the RDA securing Owner’s obligations under that certain Affordable Housing Regulator Agreement and Declaration of Restrictive Covenants dated October 25, 2007 which was recorded on November 8, 2007 (“Regulatory Agreement”).
There is no promissory note evidencing the Agency Financial Assistance. The Regulatory Agreement was recorded after the RDA Deed of Trust and the Senior Loan; and.
WHEREAS, Owner now intends to refinance the Original Senior Loan by obtaining a new loan in the amount of $4,800,000 (“New Senior Loan”) from Citizens Business Bank (“New Senior Lender”). A condition to the New Senior Loan is that it will be senior to the RDA Deed of Trust which requires the execution of a subordination agreement as required by the Senior Lender and title insurance company; and.
WHEREAS, The current appraisal provided by the New Senior Lender indicates that the Property is currently valued at $17,190,000 (“Current Appraised Value”).
01257.0012/977439.1 2
WHEREAS, Currently the RDA Deed of Trust is junior to the Original Senior Loan.
Successor Agency to the RDA is not obligated to subordinate the RDA Deed of Trust to any new financing. However, there are a number of reasons that subordinating is not unreasonable, is not a significant risk to the Successor Agency and, in fact, will benefit the Successor Agency.
THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE SOUTH EL
MONTE IMPROVEMENT DISTRICT HEREBY RESOLVES, DETERMINES, AND ORDERS AS FOLLOWS:
Section 1. Successor Agency makes the following findings:
(a) There is significant equity in the Property which makes a default by Owner under the New Senior Loan extremely unlikely given that the New Senior Loan is only $4.8M.
(b) Both the RDA Deed of Trust and the Regulatory Agreement are currently subordinate to the Original Senior Loan. As the subordination agreement will only subordinate the RDA Deed of Trust (and not the Regulatory Agreement), when this refinancing is completed, the Regulatory Agreement will be senior to the New Senior Loan which places the Regulatory Agreement in a better position for enforcement on record title than currently exists. Accordingly, if the New Senior Loan is foreclosed, the Regulatory Agreement will remain in full force and effect. (c) For over 15 years, Owner has operated the Affordable Housing Project as a senior affordable housing project in accordance with the Regulatory Agreement and to date there has not been any issues with respect to same. (d) As no funds are being disbursed and the asset is not being transferred a result of the subordination agreement, approval of the Oversight Board is not required for the execution of the subordination agreement (Health & Safety Code 34180) Section 2. The Successor Agency approves the execution of the subordination agreement whereby the RDA Deed of Trust will be subordinate to the New Senior Loan provided that the Successor Agency Counsel will deliver the executed subordination agreement to the loan escrow with a letter specifying the conditions precedent to the use of the subordination agreement, including, but not limited to, a new loan title policy being issued to the Successor Agency insuring the RDA Deed of Trust in second lien position, execution and recordation of a Request for Notice and a Request for Notice of Delinquency, all costs to paid by Owner, etc.
Section 3. The Successor Agency’s executive director and legal counsel are hereby authorized and directed in the name and on behalf of the Successor Agency to take all actions and to execute any and all documents and make any modifications to the
01257.0012/977439.1 3
subordination agreement which they may jointly deem necessary or appropriate in order to accomplish the purposes of this Resolution.
Section 4. The Secretary to the Successor Agency shall certify to the adoption of this Resolution.
PASSED, APPROVED AND ADOPTED this 23rd day of April 2024 ________________________
Gloria Olmos, Chair
ATTEST:
__________________________
Donna G. Schwartz, Secretary
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:
CITY OF SOUTH EL MONTE )
I, Donna G. Schwartz, Secretary to the Successor Agency to the South El Monte Improvement District, do hereby certify that the foregoing Resolution, being Resolution No. SA 24-03, was duly passed and approved by the Successor Agency to the South El Monte Improvement District at a regular meeting of said Board held the 23rd day of April 2024, and that the Resolution was passed by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
__________________________
Donna G. Schwartz, Secretary
ATTACHMENT B
01257.0012/974001.1 1
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO:
Successor Agency
1415 N. Santa Anita Avenue
South El Monte, CA 91733
Attn: Executive Director
APN: 8118-012-074 Space above for Recorder's Use
SUBORDINATION AGREEMENT
NOTICE: THIS SUBORDINATION AGREEMENT RESULTS IN YOUR SECURITY INTEREST
IN THE PROPERTY BECOMING SUBJECT TO AND OF LOWER PRIORITY THAN THE LIEN
OF SOME OTHER OR LATER SECURITY INSTRUMENT
This Subordination Agreement (“Agreement”) is made as of April ___, 2024, by SEL HOMES, LLC, a California limited liability ("Owner"), and the CITY OF SOUTH EL MONTE AS
THE SUCCESSOR AGENCY TO THE COMMUNITY DEVELOPMENT COMMISSION OF THE SOUTH EL MONTE IMPROVEMENT DISTRICT, a public body, corporate and politic (“Successor Agency”) in favor of CITIZENS BUSINESS BANK, a corporation ("Senior Lender").
Recitals:
A. Owner executed that certain Deed of Trust with Assignment of Rents, Security Agreement and Fixture Filing dated October 25, 2007, in favor of the Successor Agency encumbering the real property described in Exhibit A attached hereto ("Property") which was originally recorded on October 31, 2007 as Instrument No. 20072455078 in the Official Records of Los Angeles County, State of California (“Successor Agency Deed of Trust”). The Successor Agency Deed of Trust secured certain obligations specified therein.
B. Owner has executed, or is about to execute, a note in favor of Senior Lender in the amount of Four Million Eight Hundred Thousand Dollars ($4,800,000) (“New Loan”) to be secured by a deed of trust (“New Deed of Trust”) in favor of Senior Lender payable with a 5 year term and upon the terms and conditions described therein, which Deed of Trust is to be recorded concurrently with this Agreement.
C. It is a condition precedent to obtaining the New Loan that the New Deed of Trust shall unconditionally be and remain at all times a lien or charge upon the Property prior and superior to the lien or charge of the Successor Agency Deed of Trust.
D. Senior Lender is willing to make the New Loan provided the New Deed of Trust is a lien or charge on the Property prior and superior to the lien or charge of the Successor Agency Deed of Trust and provided that Beneficiary will specifically and unconditionally subordinate the lien or charge of the Successor Agency Deed of Trust to the lien or charge of the New Deed of Trust in favor of Senior Lender.
E. It is to the mutual benefit of the parties that Senior Lender make such loan to Owner;
ATTACHMENT B
01257.0012/974001.1 2
and Successor Agency is willing that the New Deed of Trust securing the same shall, when recorded, constitute a lien or charge upon the Property which is unconditionally prior and superior to the lien or charge of the Successor Agency Deed of Trust.
Agreement
Therefore, Owner and Successor Agency agree for the benefit of Senior Lender as follows:
1. Upon recordation of this Agreement, the lien of the Senior Lender Deed of Trust, and any renewals, extensions, modifications and supplements thereto, shall unconditionally be and remain at all times a lien or charge on the Property prior and superior to the lien or charge of the Successor Agency Deed of Trust.
2. Successor Agency understands that Senior Lender would not extend the New Loan without this Agreement and that Senior Lender is extending the New Loan in reliance upon, and in consideration of, the subordination provided in this Agreement.
3. This Agreement shall be the whole and only agreement with regard to the subordination of the lien or charge of the Successor Agency Deed of Trust to the lien or charge of the Senior Lender Deed of Trust and shall supersede and cancel, but only insofar as would affect the priority between the Successor Agency Deed of Trust and the Senior Lender Deed of Trust, any prior agreements as to such subordination, including, but not limited to, those provisions, if any, contained in the Successor Agency Deed of Trust which provide for the subordination of the lien or charge thereof to another deed or deeds of trust or to another mortgage or mortgages.
4. Successor Agency consents to and approves (a) all provisions of the Senior Lender Deed of Trust and the New Loan, as the same may be amended from time to time, and (b) all agreements, including, but not limited to, any loan or escrow agreements between Owner and Senior Lender for the disbursement of the proceeds of the New Loan.
5. Successor Agency agrees and acknowledges that Senior Lender, in making disbursements pursuant to any such agreement between Senior Lender and Owner, is under no obligation or duty to, nor has Senior Lender represented that it will, see to the application of such proceeds by the person or persons to whom Senior Lender disburses such proceeds and any application or use of such proceeds for purposes other than those provided for in such agreement or agreements shall not defeat the subordination herein made in whole or in part.
6. Successor Agency intentionally and unconditionally waives, relinquishes and subordinates the lien or charge of the Successor Agency Deed of Trust in favor of the lien or charge upon the Property of the Senior Lender Deed of Trust securing the New Loan.
Successor Agency understands that in reliance upon, and in consideration of, this waiver, relinquishment and subordination, specific loans and advances are being and will be made and, as part and parcel thereof, specific monetary and other obligations are being and will be entered into which would not be made or entered into but for said reliance upon this waiver, relinquishment and subordination.
ATTACHMENT B
01257.0012/974001.1 3
7. Successor Agency acknowledges that an endorsement will be placed upon the Successor Agency Note that the Successor Agency Deed of Trust has by this Agreement been subordinated to the lien or charge of the Senior Lender Deed of Trust.
8. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original but all of which shall be deemed but one and the same instrument, and a facsimile copy of such execution shall be deemed an original.
IN WITNESS WHEREOF, the undersigned have executed this Agreement as of the day and year as specified below.
NOTICE: THIS SUBORDINATION AGREEMENT CONTAINS A PROVISION WHICH
ALLOWS THE PERSON OBLIGATED ON YOUR REAL PROPERTY SECURITY TO OBTAIN
A LOAN A PORTION OF WHICH MAY BE EXPENDED FOR OTHER PURPOSES THAN IMPROVEMENT OF THE LAND.
“OWNER”: “SUCCESSOR AGENCY”
SEL HOMES, LLC,
a California limited liability
By: ________________________
David E. Cook, Manager/Member
Dated: ______________, 2024
CITY OF SOUTH EL MONTE AS THE
SUCCESSOR AGENCY OF THE COMMUNITY
DEVELOPMENT COMMISSION OF THE
SOUTH EL MONTE IMPROVEMENT
DISTRICT, a public body, corporate and politic
By: _________________________
Rene Salas, Executive Director
Dated: April __, 2024
ATTEST:
_________________________________
Donna G. Schwartz, Agency Secretary
APPROVED AS TO FORM:
ALESHIRE & WYNDER, LLP,
By: __________________________
Anthony Taylor, Agency Counsel
ATTACHMENT B
01257.0012/974001.1 1
EXHIBIT A
LEGAL DESCRIPTION OF PROPERTY
That certain real property in the City of South El Monte, County of Los Angeles, State of California legally described as follows:
PARCEL 1:
Lot 11 of Tract No. 60628, in the City of South El Monte, County of Los Angeles, State of California, as per map recorded in Book 1317 Page(s) 17 and 18, of Maps, in the Office of the County Recorder of said County.
EXCEPT therefrom all oil, gas, minerals, and other hydrocarbon substances lying below the surface of said land, but with no right of surface entry, as provided in deeds of record.
PARCEL 2:
An easement for drainage purposes over a 10 portion of Lot 8 of Tract No. 60628, as shown and delineated on said Tract Map and reserved by deed recorded January 16, 2007, as Instrument No. 07-79880, of Official Records.
APN: 8118-012-074
ATTACHMENT B
01257.0012/974001.1 1
ACKNOWLEDGMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
State of California }
}
County of Los Angeles }
On _______________, 2024 before me, ___________________________________________, personally appeared ___________________________________________________________, who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature__________________________________________ (Seal)
ATTACHMENT B
01257.0012/974001.1 1
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
State of California }
}
County of Los Angeles }
On _______________, 2024 before me, ___________________________________________, personally appeared ___________________________________________________________, who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature__________________________________________ (Seal)