Gloria Olmos, Mayor
Rudy Bojorquez, Mayor Pro Tem
Manuel Acosta, Councilmember
Richard Angel, Councilmember
Hector Delgado, Councilmember
Rene Salas, City Manager
Anthony R. Taylor, City Attorney
Donna G. Schwartz, City Clerk
Masami Higa, Director of Finance
CITY OF SOUTH EL MONTE
REGULAR MEETING OF THE SOUTH EL MONTE CITY COUNCIL
AGENDA
May 14, 2024, 6:00 PM
1415 Santa Anita Avenue, South El Monte, CA 91733
PUBLIC COMMENT
To participate during public comment via teleconference, see below:
Link: https://us02web.zoom.us/j/86581711880
Webinar ID: 865 8171 1880
Or call in: 1 669 900 6833, when prompted, enter 86581711880#
LIVE STREAMING OF MEETINGS
The City of South El Monte live streams the City Council Meetings over the Internet at https://www.cityofsouthelmonte.org/129/City-Council-Agendas-Minutes after the meetings, recordings are immediately posted. NOTE: Your attendance at this public meeting may result in the streaming and recording of your image and/or voice.
AMERICANS WITH DISABILITIES ACT
In accordance with the Americans with Disabilities Act of 1990, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk’s office at (626) 579-6540 at least 72 hours prior to the meeting.
GENERAL COMMENT
Members of the public wishing to submit a general comment or a comment on an agenda item, can email [email protected] or call (626) 579-6540 to leave a voicemail message. All comments received an hour before the scheduled meeting will be read during public comment and made part of the record.
MEETINGS
The City Council holds regular meetings on the second and fourth Tuesday of every month. Regular meetings start at 6 p.m. in the Council Chambers at City Hall, 1415 Santa Anita Avenue, South El Monte, California. Special and Adjourned Regular meetings start time are to be determined.
POSTING LOCATIONS OF AGENDA AND/OR CANCELLATION NOTICES Regular meeting agendas will be posted at least 72 hours before the meeting (GC 54954(a)(1)).
Agenda and Cancellation Notices can be viewed online and are also posted at the following three (3) locations: City Hall located at 1415 Santa Anita Avenue, Senior Center located at 1556 Central Avenue and the Community Center located at 1530 Central Avenue, South El Monte, California.
VIEWING OF AGENDA PACKETS
Full agenda packet can be viewed either at www.cityofsouthelmonte.org/129/CityCouncil-Agendas-Minutes or in the City Clerk’s Office during normal business hours Monday through Thursday 7:00 a.m. to 5:30 p.m. Closed on Fridays and major holidays.
ISSUES RELATED TO AGENDA
For issues related to the agenda, including a disability-related accommodation necessary to participate in this meeting, please contact:
Donna G. Schwartz, CMC, City Clerk
Ph (626) 579-6540
Cell (626) 274-4842
Sabrina Muhne, Deputy City Clerk
Ph (626) 579-6540
Cell (626) 374-1998
AGENDA BEGINS ON THE FOLLOWING PAGE
1. ROLL CALL
Councilmembers: Acosta, Angel, Delgado, Mayor Pro Tem Bojorquez, and Mayor Olmos
2. PLEDGE OF ALLEGIANCE
Councilmember Manuel Acosta
3. INVOCATION
Laura Lozano, Code Enforcement Coordinator
4. PRESENTATIONS
4.a. Proclamation Proclaiming May 19-25, 2024, as National Public Works Week
5. APPROVAL OF THE AGENDA AND WAIVER OF FULL READING OF
ORDINANCES
By motion of the City Council, this is the time to notify the public of any changes to the agenda, remove items from the consent calendar for individual consideration and/or rearrange the order of the agenda.
6. PUBLIC COMMENT
Speakers may provide public comments on any matter within the subject matter jurisdiction of the City Council, including items on the agenda. Each speaker will be limited to five minutes. Unless a majority of the Council objects, the Mayor may provide speakers more or less time to speak. All comments or queries shall be addressed to the Council as a body and not to any specific member thereof.
Pursuant to Government Code Section 54954.2(a)(2), the Ralph M. Brown Act, no action or discussion by the City Council shall be undertaken on any item not appearing on the posted agenda, except to briefly provide information, ask for clarification, provide direction to staff, or schedule a matter for a future meeting.
7. CONSENT CALENDAR
Items on the consent calendar are considered to be routine and customary and are enacted by a single motion with the exception of items previously removed by a member of the City Council during "Approval of the Agenda" for individual consideration. Any items removed shall be individually considered immediately after taking action on the Consent Calendar.
7.a. CONSIDERATION AND APPROVAL OF THE REGULAR CITY
COUNCIL MEETING MINUTES OF APRIL 23, 2024
Staff is requesting approval of Minutes for the April 23, 2024, Regular City Council Meeting.
RECOMMENDED ACTION: Staff is requesting approval of Minutes for the April 23, 2024, Regular City Council Meeting.
7.b. through 7.d. next page.
CONSENT CALENDAR (CONTINUED)
7.b. CONSIDERATION AND APPROVAL OF RESOLUTION NO. 24-160, APPROVING WARRANTS FOR THE PERIOD OF APRIL 24, 2024,
THROUGH MAY 14, 2024
Authorizing payment of City expenditures for the period of April 24, 2024, through May 14, 2024, totaling $1,814,368.03.
RECOMMENDED ACTION: Staff recommends City Council adopt Resolution No. 24-160, authorizing payment of City expenditures.
7.c. CONSIDERATION AND APPROVAL OF RESOLUTION NO. 24-161,
AUTHORIZING SUBMITTAL OF APPLICATION TO THE URBAN AND
COMMUNITY FORESTRY GRANT PROGRAM
Staff seeks adoption of Resolution No. 24-161 to apply for the Urban and Community Forestry Grant Program.
RECOMMENDED ACTION: Staff recommends City Council:
1. Adopt Resolution No. 24-161, authorizing submittal of the grant application to the Urban and Community Forestry Grant Program and related authorizations; and
2. Authorize the City Manager or designee to execute all documents as the signature authority.
7.d. CONSIDERATION AND APPROVAL OF RESOLUTION NO. 24-162,
APPROVING PLANS AND SPECIFICATIONS AND AWARDING A
CONTRACT TO SUPERIOR PAVING COMPANY, INC. DBA UNITED
PAVING CO. FOR THE COMMUNITY CENTER AND MINI CENTER
PARKING LOT IMPROVEMENTS
On April 10, 2024, the Engineering Department solicited bids for the Community Center and Mini Center Parking Lot Improvements Project.
The work involves asphalt resurfacing, parking lot striping and other related work at the Community Center and Mini Center parking lot. The lowest responsive bid was submitted by Superior Paving Inc. dba United Paving Co., Inc. in the amount of $280,974.00.
RECOMMENDED ACTION: Staff recommends City Council:
1. Adopt Resolution No. 24-162, approving plans and specifications and awarding a contract to the lowest responsible bidder, Superior Paving Company, Inc. dba United Paving Co., for the Community Center and Mini Center Parking Lot Improvements Project in an amount of $280,974.00;
2. Authorize 15% of the total contract amount as contingency allowance to be used if necessary for unforeseen conditions at the City Manager’s discretion; and
3. Authorize the City Manager or designer to execute the contract.
7.e.and 7.f next page.
CONSENT CALENDAR (CONTINUED)
7.e. CONSIDERATION AND APPROVAL OF RESOLUTION NO. 24-163, APPROVING A LIST OF PROJECTS FOR FISCAL YEAR 2024-25
FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT
OF 2017
On April 28, 2017, the Governor signed Senate Bill (“SB 1” (Beall and Frazier, Chapter 5, Statute 2017), which is known as the Road Repair and Accountability Act of 2017 to address basic road maintenance, rehabilitation and critical safety needs on both the state highway and local streets and road system. Beginning November 1, 2017, the State Controller deposited various portions of this new funding into the newly created Road Maintenance and Rehabilitation Account (“RMRA”). A percentage of this new RMRA funding will be apportioned by formula to eligible cities and counties pursuant to Streets and Highways Code (“SHC”) Section 2032 (h) for basic road maintenance, rehabilitation, and critical safety projects on the local streets and road systems. In order to be eligible for this funding, cities are required to adopt a resolution listing proposed projects every fiscal year.
RECOMMENDED ACTION: Staff recommends City Council adopt Resolution No. 24-163, approving a list of street rehabilitation projects for FY 2024/25 under the Road Repair and Accountability Act of 2017 (SB1).
7.f. CONSIDERATION AND APPROVAL OF RESOLUTION 24-164, TO APPROVE A FEE WAIVER FOR U.S. CUSTOMS AND BORDER
PROTECTION'S SHORT-TERM USE OF A CITY SOFTBALL FIELD
A request has been made by US Customs & Border Protection for the City to waive fees for the use of the softball field.
RECOMMENDED ACTION: Consider request for fee waiver and adopt Resolution No. 24-164, to approve fee waiver for U.S. Customs and Border Protection's short-term use of a city softball field. This item is an exception of non-resident use, in order for the City to support the law enforcement community in the best interest of the City.
7.g. next page.
CONSENT CALENDAR (CONTINUED)
7.g. CONSIDERATION AND APPROVAL OF RESOLUTION NO. 24 -165,
APPROVING AN AMENDED AND RESTATED AGREEMENT WITH
COUNCIL FOR WATERSHED HEALTH FOR THE MERCED AVENUE
GREENWAY PHASE II DESIGN PROJECT
The Merced Avenue Greenway Project in the City of South El Monte is a multi-benefit green street project which includes decentralized Low Impact Development (LID) Best Management Practices (BMPs) within the street right-of-way that slows, captures, treats, and infiltrate stormwater runoff.
Amendment No. 3 to the Agreement with Council for Watershed Health (CWH) expired June 30th, 2020. Staff would like to enter into a new agreement to provide project administration and technical services to complete the Phase II Merced North Avenue Greenway project design in the amount of $756,515 funded by two grants: County Measure W and County Metro Measure M funds. Phase I design and engagement was completed for the southern segment of the Merced Ave Greenway (Rush to Lemer) using Coastal Conservancy Prop 1 funds totaling $751,687.
Phase II design development was only (30%) completed for the northern segment (Rush St. to City boundary) before funding ran out. Staff recommends an amended and restated contract with Council for Watershed Health due to their experience and knowledge in completing Phase I of the Merced Greenway design.
RECOMMENDED ACTION: Staff recommends City Council:
1. Adopt Resolution No. 24-165, approving an amended and restated agreement with Council for Watershed Health (CWH) in the amount of 756,515 to authorize Architecture and Engineering technical services, community engagement and project/grant administration activities to complete Phase II Merced Avenue Greenway North Construction Documents; 2) shall not impose a 10% retention requirement; and 3) extend performance period to 2 years from approval date of contract; and
2. Authorize City Manager or designee to negotiate and execute the amended and restated agreement, approved as to form by the City Attorney.
7.h. next page.
CONSENT CALENDAR (CONTINUED)
7.h. CONSIDERATION AND APPROVAL OF RESOLUTION NO. 24-166,
APPROVING AGREEMENT TO PURCHASE AN AUTOMATED
LICENSE PLATE READER (ALPR) CAMERA SUBSCRIPTION FROM
FLOCK SAFETY IN THE AMOUNT OF $50,700
Auto theft is a concern in the City of South El Monte. It’s a common practice for these criminals to use stolen vehicles to commit more crimes.
In partnership with surrounding contract cities, the Sheriff department has been effectively using the Flock camera system to fight crime including stolen vehicles and vehicles involved in other criminal activity. Eight cameras will be placed at key major intersection locations throughout the city.
RECOMMENDED ACTION: Staff recommends City Council:
1. Adopt Resolution No. 24-166, approving agreement to purchase automated license plate reader camera subscription from Flock Safety in the amount of $50,700; and
2. Authorize City Manager or designee to negotiate and execute agreement.
8. PUBLIC HEARINGS - None
9. GENERAL BUSINESS - None
10. COMMITTEE REPORTS, INCLUDING AB 1234 REPORTS
AB 1234, section 53232.3(d) requires Members of a legislative body to provide brief reports on meetings attended at the expense of the local agency (i.e., League of California Cities Conferences, ICSC conferences, etc.) at the next regular meeting of the legislative body.
11. CORRESPONDENCE - None
12. COUNCILMEMBERS’ AGENDA
12.a. COUNCILMEMBER RICHARD ANGEL
1. Request from South El Monte employee for the city to provide/purchase a high school graduation stole with the city logo to represent the city for his South El Monte High School graduation, scheduled for May 2024.
RECOMMENDATION: Discussion and/or action.
12.b. COUNCILMEMBER HECTOR DELGADO
1. Discussion of possible Request for Proposal (RFP) for IT services.
RECOMMENDATION: Discussion and/or action.
13. CLOSED SESSION
13.a. CONFERENCE WITH LEGAL COUNSEL – POTENTIAL EXPOSURE
TO LITIGATION
Pursuant to Government Code Section 54956.9(d)(2) - One Case
13.b. CONFERENCE WITH LABOR NEGOTIATOR
Pursuant to Government Code Section 54957.6
City Negotiator: City Manager
Employee Organizations: South El Monte Employees Association
13.c. CONFERENCE WITH LABOR NEGOTIATOR
Pursuant to Government Code Section 54957.6
City Negotiator: City Manager
Employee Organizations: South El Monte Executive Management Team Association
14. ADJOURNMENT
Tuesday, May 28, 2024, at 6:00 p.m.
I Donna G. Schwartz, hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted not less than 72 hours at the following locations: City of South El Monte City Hall, Senior Center and Community Center and made available at www.cityofsouthelmonte.org on this 9TH day of May 2024.
City Clerk, CMC