SOUTH GATE CITY COUNCIL/ SOUTH GATE HOUSING
AUTHORITY/ SUCCESSOR AGENCY TO THE COMMUNITY
DEVELOPMENT COMMISSION OF THE CITY OF SOUTH GATE
SPECIAL JOINT BUDGET MEETING AGENDA
Tuesday, August 30, 2022 at
5:00 p.m.
AMENDED
SOUTH GATE COUNCIL CHAMBERS
8650 CALIFORNIA AVENUE
DIAL-IN-NUMBER: 1 (669) 900-6833
MEETING ID: 841 9837 5703
HTTPS://US02WEB.ZOOM.US/J/84198375703
Call to Order/Roll Call With Invocation & Pledge
CALL TO ORDER:
Al Rios, Mayor/Chairperson
ROLL CALL:
Yodit Glaze, City Clerk
City Officials
MAYOR/CHAIRPERSON CITY CLERK Al Rios Yodit Glaze
VICE MAYOR/VICE CHAIRPERSON CITY TREASURER Maria del Pilar Avalos Gregory Martinez
COUNCIL/AUTHORITY/AGENCY MEMBERS CITY MANAGER/EXECUTIVE
DIRECTOR
Maria Davila Chris Jeffers Denise Diaz
Gil Hurtado
CITY ATTORNEY/AUTHORITY COUNSEL
Raul F. Salinas
1 Meeting Schedule
The regular meetings of the City Council are held on the second and fourth Tuesday of each month, closed session business will usually commence at 5:30 p.m., when scheduled, and general business session will commence at 6:30 p.m.
Brown Act
Agendas are drafted to accurately state what the legislative body is being asked to consider. The legislative body can take action on "all items" listed on the agenda and be in compliance with the open meeting laws. Under the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The governing body may direct staff to investigate and/or schedule certain matters for consideration at a future meeting.
City's Vision Statement
Coming Soon
Public Communications
Public Comments on agenda items are limited to three (3) minutes. All comments are to be addressed directly to the Agency Members not to the members of the public.
Meeting Compensation Disclosure
Pursuant to Government Code Section 54952.3: Disclosure of compensation for meeting attendance by City Council Members is $650 monthly regardless of the amount of meetings.
Reports, Recommendations And Requests
1. Continued Budget Meeting
The City Council will continue discussion and adoption of Fiscal Year 2022-2023 municipal budgets as listed on the August 29th Special Joint Budget Meeting Agenda.
Documents:
Continued Budget Meeting.pdf
2. APPROVING AND APPROPRIATING FUNDS FOR THE PURCHASE,
INSTALLATION, AND STORAGE OF CHRISTMAS DECORATIONS FOR A
DESIGNATED AREA WITHIN THE TWEEDY MILE BUSINESS DISTRICT The City Council will consider: (CM)
a
.
Approving the purchase of Christmas Decorations in the amount of $79,923; and b
.
Approving the appropriation of $59,923 from the General Funds Reserves to cover costs, less the $20,000 from the Tweedy Mile Business Improvement District (BID) Account #252-120-12-6390, to complete the total amount needed to purchase Christmas decorations for a designated area along Tweedy Boulevard within the Tweedy Mile Business District.
2 Documents:
Item 2 Report 08292022.pdf
Adjournment
I, Yodit Glaze, City Clerk, certify that a true and correct copy of the foregoing Meeting Agenda was posted on August 29, 2022, at 1:15 p.m., as required by law.
Yodit Glaze
City Clerk
GENERAL NOTICE TO THE PUBLIC
The City Council adopted new rules relating to the conduct of the public meetings, proceedings, and business in the City of South Gate on July 12, 2022, (Resolution 2022-38-CC) and go into effect on August 1, 2022. Resolution #2022-38-CC is available at the City Clerk’s Office.
MEETING SCHEDULE
Regular meetings of the City Council are held on the second and fourth Tuesday of each month, closed session meetings will commence at 5:30 p.m. unless posted otherwise on its agenda. The regular City Council meetings will commence at 6:30 p.m. Agendas are available at the following locations:
City Clerk
Office,
Public Notice Boards at City Hall, and on the
City’s web page at https://www.cityofsouthgate.org
The Public can sign up to receive automatic notices of postings of agendas for the City Council or any other Commission or Board of the City of South Gate. Visit the City webpage and click on the Agenda & Minutes icon. That will take you the page where an individual can enter their email in the “Email Updates” box to register.
PUBLIC COMMENT/PARTICIPATION
Any person may request to address a legislative body during a public meeting. The Presiding Officer will call upon those present in the Council Chambers first. After all speakers in the Chambers have spoken, the Presiding Officer will call upon those participating via zoom or teleconference.
Speakers are limited to three (3) minutes on any item listed on the agenda, including public hearings.
Under Comments from the Audience portion, speakers are also limited to a single three (3) minutes time limit. Comments from the Audience is initially limited to 45 minutes at each meeting. Any speaker still wishing to speak, that did not speak, will have an addition Comments from the Audience opportunity after the last business item is finished. The Presiding Officer may extend the time limit as long as there is no objection from the City Council as a body.
To ensure that the public is able to participate, the City provides the opportunity to submit their comments in person, virtually, email, phone call, mail and any other method which may become available. Methods of participation may be subject to change during other such times when a State of Emergency, Health Order or State Executive Order limits in-person participation.
CURFEW
In absence of a motion duly adopted by majority vote of the City Council, the Presiding Officer may 3 adjourn the City Council meetings at 10:30 p.m. The Presiding Officer may ask the City Council if any agenda items listed should be continued or dealt with during the meeting. For those items to be continued, the City Council can direct the item be placed on the next City Council agenda or the current meeting may be adjourned to a time certain at which time the meeting shall be reconvened as an Adjourned Regular Meeting of the City Council and action upon the published agenda continued.
STAFF REPORTS
As a general rule, staff reports. or other written documentation are prepared/organized with respect to each item of business listed on the agenda. Meeting agendas and staff reports are available at least 72- hours prior to the scheduled regular City Council meeting and a minimum of 24-hours prior to a Special City Council meeting. There are times when the City Council receives written material. revised material after the posting of agendas, these materials are become a public record and will be available for public view within 72-hours after the meeting in which they were received. Those materials and any other public document can be inspected in the City Clerk's Office located at 8650 California Avenue, South Gate.
SERVICES TO FACILITATE ACCESS TO PUBLIC MEETINGS
In compliance with the American with Disabilities Act, if you need special assistance to participate in the City Council Meetings, please contact the Office of the City Clerk. Notification 48 hours prior to the City Council Meeting will enable the City to make reasonable arrangements to assure accessibility. For further information, please contact the Office of the City Clerk at (323) 563-9510 or via email at [email protected]
.
4 City of South Gate
8650 California Avenue. South Gate, Ca 90280-3075
(323) 563-9510 Fax (323) 563-5411
Yodit Glaze
City Clerk
SOUTH GATE COUNCIL CHAMBERS
DIAL-IN-NUMBER: 1 (669) 900-6833
MEETING ID: 841 9837 5703
HTTPS://US02WEB.ZOOM.US/J/84198375703
CITY OF SOUTH GATE
NOTICE OF SPECIAL BUDGET MEETING
A Continued Special Budget City Council Meeting will be held August 30, 2022 at 5:00 p.m., in the City Council Chambers to continue the discussion of the Fiscal Year 2022-2023 Budget from the Special Meeting that was held on August 29, 2022. We invite the public to participate in this meeting. Copies of the documents related to the budget are available for review during normal business hours at City Hall in the City Clerk’s Office or on the City’s Website as an attachment to the August 29, 2022 Special Meeting Agenda. If you have any questions, please contact the City Clerk’s Office at (323) 563-9510.
5 Item No. 2
City of South Gate
CITY COUNCIL
AGENJA B3NLL
For the Special Meeting of: August 29, 2022
Originating Department: City Manager's Office
ManagementAtxalyst:
elle Mares
City Manager:
Jeffers
SUBJECT: APPROVING AND APPROPRIATING FUNDS FOR THE PURCHASE,
INSTALLATION, AND STORAGE OF CHRISTMAS DECORATIONS FOR A DESIGNATED
AREA WITHIN THE TWEEDY MILE BUSINESS DISTRICT
PURPOSE: To approve funding for the purchase, installation, and storage of Christmas Decorations along a designated area on Tweedy Boulevard in an amount of $79,923 and appropriate funds necessary for the purchase order.
RECOMMENDED ACTION: The City Council will consider:
a. Approving the purchase of Christmas Decorations in the amount of $79,923; and b. Approving the appropriation of $59,923 from the General Funds Reserves to cover costs, less the $20,000 from the Tweedy Mile Business Improvement District (BID) Account #252-120- 12-6390, to complete the total amount needed to purchase Christmas decorations for a designated area along Tweedy Boulevard within the Tweedy Mile Business District.
FISCAL IMPACT: The total needed to purchase the holiday decorations is $79,923. Funds in the amount of $20,000 in the Tweedy Mile Businesses Improvement District (BID) budget will be used to pay for the holiday decorations. An appropriation of $59,923 from the General Fund is needed to cover the difference.
ANALYSIS: At a previous Tweedy Mile BID Advisory Board meeting, the board members requested that staff investigate purchasing new holiday decorations to replace the ones that are traditionally hung along 18 intersections on Tweedy Boulevard. The primary concern by the board members was that the existing decorations looked worn and the lights had lost their luster. Thus, the intent of making a special presentation during the holiday season was being lost due to the existing conditions of those decorations.
Tlie existing garland strands strung across the Tweedy Mile Boulevard are at least 7 years old and, according to vendors, liave exceeded their life expectancy and should be replaced. As stated, the decorations are strung across Tweedy Boulevard at 18 locations, all located within the boundaries of the BID. Those boundaries run from Hunt Ave and extend west to Long Beach Boulevard. The previous purchase of holiday decorations was made using a portion of the BID assessment fees and General Fund dollars.
1 6
The holiday season is around the corner and due to a supply shortage, we have limited time to find Christmas decorations for the BID. After researching various options, staff is recommending purchasing new decorations this year. Purchasing decorations would be an investment because the yearly cost to maintain them would be minimal, costing just under $10,000, annually, after the initial purchase. The $10,000 price includes storing the decorations throughout the year, installation in November, and removal in January. The yearly contract would be paid by BID funds in the future. If approved, 18 full-lit green garlands with red bows and wreaths will adoin Tweedy Boulevard, beginning at Hunt Avenue and ending on State Street.
The BID Advisory Board met at a Special meeting on August 24, 2022 and recommended approval with a 2-1 vote.
Staff received pricing from the vendor, Magical Holiday Designs. If 'funding is approved, an agreement will be presented to the City Council for approval in a future meeting.
ATTACHMENTS: A. Pricing
B. Sample images of decorations
2 7
Magical Holiday Designs
11109 Armour Ave.
Beaumont, Ca. 92223
800-608-1980 office
562-900-0307 my cell
Invoice # 6589
City of South Gate/Tweedy mile
347o Tweedy Blvd
South Gate, Ca 90280
323-566-8233
Attention: Giselle Mares
[email protected]
New inventory for 2022
i8- New skylines @$3200.00
Tax
Shipping
Total amount for product
Installation, Removal, and
Storage Annual Cost
Total cost for 2022
=$57,6oo.oo
$ 5,o4o.oo
$ 7,3oo.oo
$69,940.00
$g*g8:v.oo
'$'g>g:z:v.oo
8 Proposed New Decorations for 2022
Photo from 2021 Decoration
9