Call to Order/Roll Call With Invocation & Pledge
CALL TO ORDER:
Al Rios, Mayor
INVOCATION:
Bobby Scott, Community of Faith Bible Church
PLEDGE OF ALLEGIANCE:
Darren Arakawa, Chief of Police
ROLL CALL:
Yodit Glaze, City Clerk
City Officials
MAYOR CITY CLERK
Al Rios Yodit Glaze VICE MAYOR CITY TREASURER
Maria del Pilar Avalos Gregory Martinez
COUNCIL MEMBERS CITY MANAGER
Maria Davila Chris Jeffers Denise Diaz
Gil Hurtado
CITY ATTORNEY
Raul F. Salinas
Meeting Schedule
The regular meetings of the City Council are held on the second and fourth Tuesday of each month, closed session business will usually commence at 5:30 p.m., when scheduled, and general business session will commence at 6:30 p.m.
Brown Act
Agendas are drafted to accurately state what the legislative body is being asked to consider. The legislative body can take action on "all items" listed on the agenda and be in compliance with the open meeting laws. Under the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The governing body may direct staff to investigate and/or schedule certain matters for consideration at a future meeting.
City's Vision Statement
Coming Soon
Public Communications
Public Comments on agenda items are limited to three (3) minutes. All comments are to be addressed directly to the Agency Members not to the members of the public.
Emails for public comment received prior to 12pm on the day of the Council Meeting will be summarized by the City Clerk, not read in its entirety. A copy of the email will be provided to the City Council and will also be available at the City Clerk's Office for public review. A copy of each email will be recorded for public record and noted on the official minutes of tonight's meeting.
Meeting Compensation Disclosure
Pursuant to Government Code Section 54952.3: Disclosure of compensation for meeting attendance by City Council Members is $650 monthly regardless of the amount of meetings.
Proclamations, Certificates, Introductions And Ceremonial Actions - NONE
Public Hearings
- NONE
Comments From The Audience - Non-Agenda Items
During this time, members of the public may address the City Council regarding any items not listed on the agenda and within the subject matter jurisdiction of the City Council and not on this agenda. Comments from the audience will be limited to three (3) minutes per speaker; unless authorized by the Mayor, the time limit may not be extended by utilizing another member's time. There will be no debate or action on items not listed on the agenda unless authorized by law. The collective initial period of time for comments from the audience shall be limited to 45 minutes. Any speaker that did not get a chance to speak during this segment due to the 45-minute limitations will be able to speak at the end of the meeting prior to adjournment.
Note: The City Council desires to provide all members of the public with the opportunity to address the Council. Nevertheless, obscene language, comments intended to disrupt/interfere, other actions which disrupt the progress of the meeting or slanderous comments will not be tolerated and may result in ejection and/or may constitute a violation of South Gate Municipal Code Section1.04.110.
Reports And Comments From City Officials
During this time, members of the City Council will report on matters pertaining to their service on various intergovernmental boards and commissions as a representative of the City pursuant to Assembly Bill 1234. City Council Members will also have an opportunity to comment on matters not on the agenda.
Consent Calendar Items
Agenda Items
1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19 and
20 are Consent Calendar Items. All items including Ordinances, Resolutions and Contracts, may be approved by adoption of the Consent Calendar, individually and collectively by one (1) motion. There will be no separate discussion of these items unless Members of the City Council, the public, or staff request that specific items be removed from the Consent Calendar for separate discussion and action. Members of the public are permitted to speak on any item listed but their time period is limited to three (3) minutes in total.
Any motion to introduce or adopt an Ordinance on the Consent Calendar shall be: (1) a motion to waive the reading of the Ordinance and introduce the Ordinance or (2) a motion to waive the reading of the Ordinance and adopt the Ordinance, as appropriate.
1. Ordinance amending Section 1.04.065 (Salary of Members - Compensation), of Chapter 1.04 (City Council), Title 1 (Administration And Personnel), of the SG Municipal Code increasing the City Council's Compensation The City Council will consider waiving the reading in full and adopting Ordinance No. 2022-11-CC amending Section 1.04.065 (Salary of Members - Compensation), of Chapter 1.04 (City Council), of Title 1 (Administration and Personnel), of the South Gate Municipal Code increasing the City Council salary. (CM) Documents:
Item 1 Report 12132022.pdf
2. Resolution amending Conflict of Interest Code for designated City Personnel adopting Section 18730 of the CA Code of Regs The City Council will consider adopting a
Resolution
amending the City's Conflict of Interest Code for designated City personnel, adopting by reference Section 18730 of the California Code of Regulations. (CLERK) Documents:
Item 2 Report 12132022.pdf
3. Resolution approving the City's Notice of Intent to amend CALPERS contract adding cost sharing program for SGPMA The City Council will consider adopting a
Resolution
giving notice of the City's intention to approve an amendment to the contract between the City and the Board of Administration of the California Public Employees' Retirement System (CalPERS) to provide employee cost sharing of 2% for classic local police management members in the South Gate Police Management Association (SGPMA) beginning Fiscal Year 2022-23. (ADMIN SVCS) Documents:
Item 3 Report 12132022.pdf
4. Amendment No. 3 to Contract No. 2020-15-CC/w Willdan Engineering for Project Management Services for Capital Improvement Program Projects
The City Council will consider: (PW)
Approving
Amendment No. 3
in the amount of Four Hundred Forty-Nine Thousand Two Hundred Eighty Dollars ($449,280) for FY 2022/23, and Seven Hundred Thirty Thousand Eighty Dollars ($730,080 for FY 2023/24 to Contract No. 2020-15-CC with Willdan Engineering to extend Capital Improvement Program project management services through June 30, 2024, for an aggregate amount not-to-exceed $1,179,360 under Amendment No. 3; Appropriating an additional $31,280 from the General Fund balance to Account No. 100-701-31-6101 for Capital Improvement Program project management services; and Authorizing the Mayor to execute Amendment No. 3 in a form acceptable to the City Attorney.
Documents:
Item 4 Report 12132022.pdf
5. Amendment No. 2 to Contract No. 2888 with City of Downey extending Traffic Signal Maintenance Services at the Intersection of Paramount Boulevard and Gardendale Street
The City Council will consider: (PW)
Approving
Amendment No. 2 to Contract No. 2888
with the City of Downey to extend
the term of the current agreement five years for an amount of $1,120 annually for routine maintenance and energy costs; and
Authorizing the City Manager to execute Amendment No. 2 in a form acceptable to the City Attorney.
Documents:
Item 5 Report 12132022.pdf
6. Amendment No. 1 to Contract No. 2020-01-CC with Kiley & Associates, LLC., extending Federal Legislative Advocacy Services The City Council will consider: (CM)
Approving
Amendment No. 2 to Contract No. 2020-01-CC
with Kiley & Associates, LLC., to
continue providing federal legislative advocacy services to the City, retroactively effective October 1, 2022, through September 30, 2025, in monthly payments of $3,333; and Authorizing the Mayor to execute Amendment No. 2 in a form acceptable to the City Attorney.
Documents:
Item 6 Report 12132022.pdf
7. Amendment No. 1 to Contract No. 2536 to exclude billing and collection by GSW Co of rubbish or solid waste collection fees for the City effective January 1, 2023
The City Council will consider: (ADMIN SVCS)
Approving Amendment No. 1 to Contract No. 2536 with Golden State Water Company to exclude the billing and collection of rubbish or solid waste collection fee on behalf of the City effective January 1, 2023; Authorizing the Mayor to execute Amendment No. 1 in a form acceptable to the City Attorney.
Documents:
Item 7 Report 12132022.pdf
8. Agreement with Sequel Contractors, Inc., for the Construction of the Citywide Residential Resurfacing Project, Phases I, II and III, City Project No. 662-ST, the Citywide Sidewalk Improvement Project, Phase VIII, City Project No. 659-ST, and the Water Main Replacement, City Project No. 689-WTR
The City Council will consider: (PW)
Adopting a finding determining the Residential Resurfacing Project as categorically exempt under Title 14 of the California Code of Regulations, Section 15301 and the projects are categorically exempt under Existing Facilities Section 15301 Class (c) Existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities (including road grading for the purpose of public safety) and to be categorically excluded under Section 326 of amended Chapter 3 of Title 23, United States Code (23 U.S.C. § 326) without significant impacts on the environment as defined by the National Environmental Policy Act (NEPA);
Approving an
Agreement
with Sequel Contractors, Inc., to construct the Citywide Residential Resurfacing Project, Phase I, II and III, City Project No. 662-ST, the Citywide Sidewalk Improvement, Phase VIII, City Project No. 659-ST, and the Water Main Replacement, City Project No. 689-WTR, in an amount not-to-exceed $7,805,605, inclusive of the $6,003,137 Base Bid and $1,802,468 in Additive Alternate Bid improvements;
Authorizing the City Manager to approve up to a cumulative amount not-to-exceed $780,000, or 10 percent, in contract change orders to avoid delaying construction and payment of invoices involving change order work;
Transferring $990,000 in Senate Bill 1 Funds from the Citywide Sidewalk Improvement, Phase IX, City Project No. 698-ST, Account No. 311-790-39-9481 to Account No. 311- 790-39-9480 to fund sidewalk improvements on Missouri Avenue, Indiana Avenue, South Gate Avenue, and Madison Avenue as a part of the Citywide Sidewalk Improvements, Phase VIII, City Project No. 659-ST fund; T
ransferring $287,000 in Senate Bill 1 Funds from the Residential Resurfacing Project, Phase IV, Account No. 311-790-31-9598, to Account No. 311-790-31-9583 to fund pavement improvements on South Gate Avenue and Madison Avenue as a part of the Residential Resurfacing Project, Phase II, City Project No. 662-ST; Appropriating $180,000 in Measure R Funds to Account No. 311-790-31-9582 to fund pavement improvements on Indiana Avenue as a part of the Residential Resurfacing Project, Phase I, City Project No. 662-ST;
Appropriating $170,000 in Measure R Funds to Account No. 311-790-31-9583 to fund pavement improvements on Madison Avenue as a part of the Residential Resurfacing Project, Phase II, City Project No. 662-ST;
Approving the Notice of Exemption for the construction of the Residential Resurfacing Project and directing the City Clerk to file it with the Los Angeles County Registrar Recorder's Office; and
Authorizing the Mayor to execute the Agreement in a form acceptable to the City Attorney.
Documents:
Item 8 Report 12132022.pdf
9. Agreement with Mark Thomas & Company, Inc., for Construction Management Services for the Citywide Residential Resurfacing Project, Phases I, II and III, City Project No. 662-ST, the Citywide Sidewalk Improvement Project, Phase VIII, City Project No. 659-ST, and the Water Main Replacement, City Project No. 689-WTR The City Council will consider: (PW)
Approving an
Agreement
with Mark Thomas & Company, Inc., to provide construction management and inspection services for the Citywide Residential Resurfacing, Phase I, II and III, City Project No. 662-ST, the Citywide Sidewalk Improvement, Phase VIII, City Project No. 659-ST, and the Water Main Replacement, City Project No. 689-WTR (the Residential Resurfacing Project), in an amount not-to-exceed $817,239; and Authorizing the Mayor to execute the Agreement in a form acceptable to the City Attorney.
Documents:
Item 9 Report 12132022.pdf
10. Agreement with Engineering, Design, Analysis, Inc., for the SGPD HVAC Renovation Project, City Project No. 667-GEN The City Council will consider: (PW)
Approving
Agreement
with Engineering, Design, Analysis, Inc., on a sole-source basis for engineering design services for the SGPD HVAC Renovation Project, City Project No. 667-GEN, in an amount not-to-exceed $180,000;
Authorizing the City Manager to administratively approve amendments up to $30,000; and Authorizing the Mayor to execute the Agreement in a form acceptable to the City Attorney.
Documents:
Item 10 Report 12132022.pdf
11. Agreement with Avant-Garde, Inc., to provide Administrative Services for CDBG and HOME Programs The City Council will consider: (CD)
Approving an
Agreement
with Avant-Garde, Inc., for as needed administrative services for the CDBG and HOME Programs ("Agreement") in an amount not to exceed $229,540 for year 1, $223,740 for year 2, and $271,990 for year 3 which, includes the preparation of the 2025-2030 Five Year Consolidated Plan, Analysis of Impediments and first year Action Plan; and an option to extend this agreement for up to two one-year terms; and Authorizing the Mayor to execute the Agreement, in a form acceptable to the City Attorney.
Documents:
Item 11 Report 12132022.pdf
12. Agreement with Avant-Garde, Inc., to assist with the administration of social services programs funded with ARPA Funds The City Council will consider: (CD)
Approving an
Agreement
with Avant Garde, Inc., to assist with the administration of Social Services Programs funded through American Rescue Plan Act ("ARPA") funds; and Authorizing the Mayor to execute Agreement consistent with deal points described within this report and in a form acceptable to the City Attorney.
Documents:
Item 12 Report 12132022.pdf
13. Microsoft Enterprise License Agreement with Shi for Office 365 Licenses The City Council will consider: (ADMIN SVCS)
Approving a Microsoft
Enterprise License Agreement
with SHI International Corp for Microsoft
Office 365, a cloud-based electronic mail system, for a three-year term, in the amount of $54,903, or $18,301.50 annually; and
Authorizing tlie issuance of a Purcliase Order to SHI International Corp for the purchase of this 3-year Microsoft Enterprise License Agreement.
Documents:
Item 13 Report 12132022.pdf
14. Purchase Agreement for a 2024 F-750 Mobile Crane Truck and a 2023 Ford F-550 Dump Truck for the Public Works Department The City Council will consider: (PW)
Authorizing the purchase of a 2024 F-750 Mobile Crane Truck from National Auto Fleet Group (Sourcewell) for the Electrical Division in an amount not-to-exceed $302,355 and appropriating $49,855 in Capital Asset & Equipment Replacement Funds (Account No. 523-710-12-9003) to fully fund the purchase;
Authorizing the purchase of a 2023 Ford F-550 Dump Truck from PB Loader (Sourcewell) for the Streets Division in an amount not-to-exceed $117,882 and appropriating $52,882 in Capital Asset & Equipment Replacement Funds (Account No. 523-710-12-9003) to fully fund the purchase; and
Authorizing the Mayor to execute the documents necessary to purchase the vehicles in a form acceptable to the City Attorney.
Documents:
Item 14 Report 12132022.pdf
15. Purchase of 5 vehicles replacement vehicles in PW
The City Council will consider: (PW)
Authorizing the purchase of a 2023 Ford F250 Pickup Truck from Fritts Ford in an amount not-to-exceed $54,041 for the Facilities Division and appropriating $4,541 in Capital Asset & Equipment Replacement Funds to Account No. 523-710-12-9003 to fully fund the purchase; Authorizing the purchase of a 2023 Ford F250 Pickup Truck from Fritts Ford in an amount not-to-exceed $54,820 for the Electrical Division and appropriating $5,320 in Capital Asset & Equipment Replacement Funds to Account 523-712-29-9003 to fully fund the purchase; Authorizing the purchase of a 2023 Ford F550 Pick-up Truck from Norm Reeves Ford in an amount not-to-exceed $152,668 for the Electrical Division and appropriating $168 in Capital Asset & Equipment Replacement Funds to Account 523-710-12-9003 to fully fund the purchase;
Authorizing the purchase of a 2022 Ford F-450 Pickup Truck from Performance Ford of West Covina in an amount not-to-exceed $75,411 for the General Maintenance Division which is fully funded and budgeted in Account No. 523-710-12-9003; Authorizing the purchase of a 2022 Ford F-250 Pickup Truck from Performance Ford in the amount of $73,066 and appropriating $3,066 in Water Funds to Account 411-731-71-9003 to fully fund the purchase; Authorizing the Mayor to execute the documents necessary to purchase the vehicles in a form acceptable to the City Attorney.
Documents:
Item 15 Report 12132022.pdf
16. 5-Year Lease Agreement with NCL for a 2024 Ford F-750, Model B-4 Asphalt Patch Truck The City Council will consider: (PW)
Authorizing a
5-year
Lease Agreement
with Lease Servicing Center, Inc. dba NCL
Government Capital ("NCL") for a 2024 Ford F750, Model B-4 Asphalt Patch truck in the amount of $67,806 per year, for a total of $339,531 inclusive of $500 in closing fees; Authorizing lease payments in the amount of $67,806 to be budgeted annually for five (5) years in the Capital Asset & Equipment Replacement Funds starting in Fiscal Year 2023/2024 and including a $500 closing fee in Fiscal Year 2023/24; and Authorizing the Mayor to execute the Lease Agreement and any other documents that may be necessary to acquire the Ford F750, Model B-4 Asphalt Patch truck in a form acceptable to the City Attorney.
Documents:
Item 16 Report 12132022.pdf
17. Purchase Order for Service Request No. 3233850 from SCE to repair high voltage underground electrical vault in South Gate Park The City Council will consider: (PW)
Approving a Purchase Order to fund Service Request No. 3233850 from Southern California Edison to construct improvements for the repair of a high voltage underground vault to comply with California Public Utilities Commission's rules and regulations, in an amount not to exceed $22,997; and
Appropriating $30,000 to Account No. 524-414-61-9100 and authorizing a transfer from the General Fund to the Building & Infrastructure Maintenance Fund for said amount.
Documents:
Item 17 Report 12132022.pdf
18. Purchase Order to renew Software Maintenance and Support Services for FY 2022/23 with Pulsiam for the Police Department The City Council will consider authorizing the issuance of a Purchase Order with Pulsiam to renew the Software Maintenance and Support Services for Fiscal Year 2022/2023 for the Police Department in the amount of $115,844.90. This is an increase of $4,324.25 from Fiscal Year 2021/2022. (PD) Documents:
Item 18 Report 12132022.pdf
19. Cancel the regularly scheduled City Council Meeting of December 27, 2022, and authorize the City Council Auditor to review and approve the second warrant register for December 2022
The City Council will consider: (CM)
Approving the cancellation of the regularly scheduled City Council Meeting of Tuesday, December 27, 2022; and Authorizing the City Council Auditor to review and approve the second warrant register for December 2022.
Documents:
Item 19 Report 12132022.pdf
20. Investment Report for the Quarter Ending September 30, 2022 The City Council will consider receiving and filing the Quarterly Investment Report for the quarter ended September 30, 2022. (ADMIN SVCS) Documents:
Item 20 Report 12132022.pdf
Reports, Recommendations And Requests
21. Agreement with City Net to conduct a Homeless Census and prepare a Report with Recommendations The City Council will consider: (CM)
Approving an
Agreement
with City Net to conduct a homeless census and prepare a report with recommendations in an amount not to exceed $29,668.53; and Authorizing the Mayor to execute the Agreement in a form acceptable to the City Attorney.
Documents:
Item 21 Report 12132022.pdf
22. Declaring eighty (80) Police Department radios as surplus property and approving Equipment Purchase Agreement authorizing their sale to Positive Equity Group The City Council will consider: (PD)
Declaring the eighty (80) Police Department radios as surplus property; and Authorizing the sale of those radios in the form of an Equipment Purchase Agreement to PEG in the amount of $13,500; and
Authorizing the Chief of Police to execute the Equipment Purchase Agreement in a form acceptable to the City Attorney.
Documents:
Item 22 Report 12132022.pdf
23. Declaring thirty-six (36) Police Department firearms as surplus property and authorizing the exchange of firearms for credit with ProForce Law Enforcement through the Destroy-Buy-Back Program to purchase new firearms The City Council will consider: (PD)
Declaring the thirty-six (36) Police Department firearms as surplus property; and Authorizing the Police Department to exchange the firearms for credit from ProForce Law Enforcement through the Destroy-Buy-Back Program to purchase new firearms.
Documents:
Item 23 Report 12132022.pdf
24. Warrant Register for December 13, 2022
The City Council will consider approving the Warrant Register for December 13, 2022. (ADMIN SVCS) Total of Checks: $3,495,510.58 Less: Voids $ (0.00) Less: Employee Payroll Deductions $ (326,231.62) Grand Total: $3,169,278.96 Cancellations: 99121, 99206, 99103
Documents:
Item 24 Report 12132022.pdf
Adjournment
I, Yodit Glaze, City Clerk, certify that a true and correct copy of the foregoing Meeting Agenda was posted on December 7, 2022, at 2:10 p.m., as required by law.
Yodit Glaze
City Clerk
GENERAL NOTICE TO THE PUBLIC
The City Council adopted new rules relating to the conduct of the public meetings, proceedings, and business in the City of South Gate on July 12, 2022, (Resolution 2022-38-CC) and go into effect on August 1, 2022. Resolution #2022-38-CC is available at the City Clerk’s Office.
MEETING SCHEDULE
Regular meetings of the City Council are held on the second and fourth Tuesday of each month, closed session meetings will commence at 5:30 p.m. unless posted otherwise on its agenda. The regular City Council meetings will commence at 6:30 p.m. Agendas are available at the following locations:
City Clerk Office,
Public Notice Boards at City Hall, and on the
City’s web page at https://www.cityofsouthgate.org
The Public can sign up to receive automatic notices of postings of agendas for the City Council or any other Commission or Board of the City of South Gate. Visit the City webpage and click on the Agenda & Minutes icon. That will take you the page where an individual can enter their email in the “Email Updates” box to register.
PUBLIC COMMENT/PARTICIPATION
Any person may request to address a legislative body during a public meeting. The Presiding Officer will call upon those present in the Council Chambers first. After all speakers in the Chambers have spoken, the Presiding Officer will call upon those participating via zoom or teleconference.
Speakers are limited to three (3) minutes on any item listed on the agenda, including public hearings. Under Comments from the Audience portion, speakers are also limited to a single three (3) minutes time limit. Comments from the Audience is initially limited to 45 minutes at each meeting. Any speaker still wishing to speak, that did not speak, will have an addition Comments from the Audience opportunity after the last business item is finished. The Presiding Officer may extend the time limit as long as there is no objection from the City Council as a body.
To ensure that the public is able to participate, the City provides the opportunity to submit their comments in person, virtually, email, phone call, mail and any other method which may become available. Methods of participation may be subject to change during other such times when a State of Emergency, Health Order or State Executive Order limits in-person participation.
CURFEW
In absence of a motion duly adopted by majority vote of the City Council, the Presiding Officer may adjourn the City Council meetings at 10:30 p.m. The Presiding Officer may ask the City Council if any agenda items listed should be continued or dealt with during the meeting. For those items to be continued, the City Council can direct the item be placed on the next City Council agenda or the current meeting may be adjourned to a time certain at which time the meeting shall be reconvened as an Adjourned Regular Meeting of the City Council and action upon the published agenda continued.
STAFF REPORTS
As a general rule, staff reports. or other written documentation are prepared/organized with respect to each item of business listed on the agenda. Meeting agendas and staff reports are available at least 72-hours prior to the scheduled regular City Council meeting and a minimum of 24-hours prior to a Special City Council meeting. There are times when the City Council receives written material. revised material after the posting of agendas, these materials are become a public record and will be available for public view within 72-hours after the meeting in which they were received. Those materials and any other public document can be inspected in the City Clerk's Office located at 8650 California Avenue, South Gate.
SERVICES TO FACILITATE ACCESS TO PUBLIC MEETINGS
In compliance with the American with Disabilities Act, if you need special assistance to participate in the City Council Meetings, please contact the Office of the City Clerk. Notification 48 hours prior to the City Council Meeting will enable the City to make reasonable arrangements to assure accessibility. For further information, please contact the Office of the City Clerk at (323) 563-9510 or via email at [email protected]
.