CITY OF SOUTH GATE
REGULAR CITY COUNCIL MEETING
MINUTES
TUESDAY, DECEMBER 13, 2022
CALL TO ORDER Maria del Pilar Avalos, Mayor called a Regular City Council Meeting to order at 6:55 p.m.
INVOCATION Steve Costley, Interim Parks & Recreation Director
PLEDGE OF
ALLEGIANCE Darren Arakawa, Chief of Police
ROLL CALL Yodit Glaze, City Clerk
PRESENT Mayor Maria del Pilar Avalos, Vice Mayor Gil Hurtado, Council Member Joshua Barron, Council Member Maria Davila, and Council Member Al Rios; City Treasurer Jose De La Paz, City Manager Chris Jeffers, City Attorney Raul F. Salinas
COMMENTS FROM THE
AUDIENCE - NON-AGENDA
ITEMS Jasmin Beltran, 2718 Orchard Place complained about dust due to the ELAC construction on Santa Fe and Firestone Blvd.
Armando Velasquez, Independence Avenue mentioned this Saturday will be the Kiwanis' final clean-up for 2022 and is inviting everyone to join them.
Jacqueline works in the City of South Gate and mentioned the crimes that's been happening in the city. She mentioned being a victim and hasn't had sufficient help from the police department. She also stated that the police need community support.
Mario Dominguez asked Chief Arakawa for clarification on a case called Elledge v. South Gate having to do with excessive force. Mr. Dominguez also stated that at a prior council meeting a man spoke about Tweedy Mile Association, but he didn't explain what the association has done for Tweedy Boulevard.
Lizette Ruiz, Kauffman Avenue updated Council on the AB 617. Ms.
Ruiz clarified that she has never stalked anyone. She was appointed to the Parks Commission and asked to join the Kiwanis Club.
Yodit Glaze, City Clerk read the following email: Person would like City Manager, Public Works Division and Police Department to please provide an update on a comment made at the August 9th meeting regarding excessive vehicles parked under the towers along Southern Avenue.
REGULAR CITY COUNCIL MEETING MINUTES OF DECEMBER 13, 2022
REPORTS AND COMMENTS
FROM CITY OFFICIALS Arturo Cervantes, Director of Public Works stated that he will follow-up if there are any issues with the damages on curbs.
Chris Jeffers, City Manager stated staff will go investigate the construction on Santa Fe and Firestone Blvd. As to the parking issues, staff will be bringing it back for Council's desire is as it relates to that matter.
Chief Arakawa appreciates the resident who advocated for more police.
He stated the PD is compiling all the numbers to look at the crime statistics.
Chris Jeffers, City Manager asked Jacqueline if there is a neighborhood watch established in her area.
Jacqueline stated she is not a South Gate resident. She works in the city.
Raul F. Salinas, City Attorney stated that at the last city council meeting a closed session item was announced that upon conclusion the city council had voted to resolve a matter on a pending claim case involving alleged excessive force. The settlement was subject to approval by the insurance carrier and at this point of time that matter is still pending.
Steve Costley, Acting Director of Parks & Recreation stated parks had a very busy weekend. Breakfast with Santa on Saturday and Christmas parade on Sunday.
Meredith Elguira, Director of Community Development reported that EPA announced that the City of South Gate received a targeted brown deal assessment assistance. A few weeks ago, the Community Development applied for an assistance from EPA to assess one of the city's owned properties which is 13050 Paramount.
Kris Ryan, Director of Administrative Services has nothing to report.
Darren Arakawa, Chief of Police invited everyone to the Police Navidad scheduled for this Thursday from 5:00 pm to 8:00 pm. Their goal is to pass out about 1,000 toys. He also thanked everyone that came to the Santa Cop program and Councilwoman Davila because she makes an excellent Mrs. Claus.
Chris Jeffers, City Manager stated trash cans are being delivered and picked-up. If anyone has questions to please call UWS not Waste Management.
Vice Mayor Hurtado requested that the contact information for UWS be available on the city's website.
REGULAR CITY COUNCIL MEETING MINUTES OF DECEMBER 13, 2022
REPORTS AND COMMENTS
FROM CITY OFFICIALS
CONT'D
Raul F. Salinas, City Attorney reported that his law firm AlvaradoSmith will be celebrating their 30th anniversary as a minority law firm come February and in the past eighteen months they have been in negotiations with a large firm based in the Mid-West in twelve different markets, eight different states and effect January 1st his law firm will be joining their firm.
Mr. Salinas will be bringing an item before Council to approve the name change and combination of the firms. He also thanked city staff for their hard work they do for the city.
Jose De La Paz, City Treasurer has nothing to report.
Yodit Glaze, City Clerk has nothing to report.
Council Member Davila had a great time dropping off Christmas gifts to the children. She thanked the police and parks departments for doing an amazing job this weekend. She wished everyone a Merry Christmas and a Happy New Year.
Council Member Barron is very appreciative of all the city staff. He thanked parks staff for their hard work this weekend. He also thanked the Chamber of Commerce for an amazing job on the Christmas parade. He wished everyone a Merry Christmas.
Council Member Rios thanked the audience for being present tonight. He was impressed a few celebrities joined the South Gate Christmas parade and thanked the Chamber of Commerce for their hard work. He encourages everyone to get vaccinated because COVID still exist. He wished everyone happy holidays and be safe.
Vice Mayor Hurtado reassured the public that this council does care about public safety. It's their number one priority. He mentioned that the JAA's Christmas tree for the Pageant of the Trees raised $1,600.00. He enjoyed the Christmas Parade, the Christmas lights on Tweedy Boulevard looked fantastic and Hollydale will be taken care of too. He wished everyone a Merry Christmas and a prosperous New Year. He is grateful for the city staff. He is asking everyone to keep his brother/buddy Jorge Morales in their prayers because his cancer came back.
Mayor Avalos stated December has been a busy month for this council.
She thanked the police, public works, and parks departments for their hard work. She clarified that Mr. De Witt invited her to ride on the firetruck with his family but then she received a call stating that a car was available for her. She thanked city staff for their hard work. She had the pleasure of
REGULAR CITY COUNCIL MEETING MINUTES OF DECEMBER 13, 2022
REPORTS AND COMMENTS
FROM CITY OFFICIALS
CONT'D attending the Huntington Park Christmas parade. She wished everyone a Merry Christmas and a prosperous New Year.
CONSENT CALENDAR Agenda Items 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19 and 20 were approved by motion of Council Member Davila and seconded by Council Member Rios. Council Member Barron recused himself from Items 8 and 9.
ROLL CALL: Council Member Barron, yes (recused for Items 8 and 9); Council Member Davila, yes; Council Member Rios, yes; Vice Mayor Hurtado, yes; Mayor Avalos, yes.
1 CITY COUNCIL The City Council unanimously waived the reading in full and adopted Ordinance No. 2022-11-CC entitled - Ordinance of the City Council of the City of South Gate, California, amending Section 1.04.065 (Salary of Members - Compensation), of Chapter 1.04 (City Council), of Title 1 (Administration and Personnel), of the South Gate Municipal Code increasing the City Council salary, during the consent calendar. 2 CONFLICT OF INTEREST
ADMIN The City Council unanimously adopted Resolution No. 2022-71- CC entitled - Resolution of the City Council of the City of South Gate, California, amending the City's Conflict of Interest Code for designated City personnel, adopting by reference Section 18730 of the California Code of Regulations, during the consent calendar.
3 PERSONNEL BENEFITS/
RETIREMENT ADMIN The City Council unanimously adopted Resolution No. 2022-72- CC entitled -Resolution of the City Council of the City of South Gate, California, giving notice of the City's intention to approve an amendment to the contract between the City and the Board of Administration of the California Public Employees' Retirement System (Ca1PERS) to provide employee cost sharing of 2% for classic local police management members in the South Gate Police Management Association (SGPMA) beginning Fiscal Year 2022-23, during the consent calendar.
REGULAR CITY COUNCIL MEETING MINUTES OF DECEMBER 13, 2022 4 PUBLIC WORKS/
ENGINEERING ADMIN The City Council unanimously approved items A, B & C during the consent calendar:
a. Amendment No. 3 in the amount of Four Hundred Forty-Nine Thousand Two Hundred Eighty Dollars ($449,280) for FY 2022/23, and Seven Hundred Thirty Thousand Eighty Dollars ($730,080 for FY 2023/24 to Contract No. 2020-15-CC with Willdan Engineering to extend Capital Improvement Program project management services through June 30, 2024, for an aggregate amount not-to-exceed $1,179,360 under Amendment No. 3;
b. Appropriated an additional $31,280 from the General Fund balance to Account No. 100-701-31-6101 for Capital Improvement Program project management services; and
c. Authorized the Mayor to execute Amendment No. 3 in a form acceptable to the City Attorney.
5 PARKING & TRAFFIC
The City Council unanimously approved items A & B during the consent calendar:
a. Amendment No. 2 to Contract No. 2888 with the City of Downey to extend the term of the current agreement five years for an amount of $1,120 annually for routine maintenance and energy costs; and b. Authorized the City Manager to execute Amendment No. 2 in a form acceptable to the City Attorney.
6 CITY COUNCIL
ASSIGNMENTS/LIAISON The City Council unanimously approved items A & B during the consent calendar:
a. Amendment No. 2 to Contract No. 2020-01-CC with Kiley & Associates, LLC., to continue providing federal legislative advocacy services to the City, retroactively effective October 1, 2022, through September 30, 2025, in monthly payments of $3,333; and
b. Authorized the Mayor to execute Amendment No. 2 in a form acceptable to the City Attorney.
I
REGULAR CITY COUNCIL MEETING MINUTES OF DECEMBER 13, 2022 7 SOLID WASTE MGMT
The City Council unanimously approved items A & B during the consent calendar:
a. Amendment No. 1 to Contract No. 2536 with Golden State Water Company to exclude the billing and collection of rubbish or solid waste collection fee on behalf of the City effective January 1, 2023; b. Authorizing the Mayor to execute Amendment No. 1 in a form acceptable to the City Attorney.
8 STREETS/SIDEWALKS/
LANDSCAPING/WATER The City Council approved items A through I during the consent calendar. a. Adopted a finding determining the Residential Resurfacing Project as categorically exempt under Title 14 of the California Code of Regulations, Section 15301 and the projects are categorically exempt under Existing Facilities Section 15301 Class (c) Existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities (including road grading for the purpose of public safety) and to be categorically excluded under Section 326 of amended Chapter 3 of Title 23, United States Code (23 U.S.C. § 326) without significant impacts on the environment as defined by the National Environmental Policy Act (NEPA);
b. An Agreement (Contract No. 2022-121-CC) with Sequel Contractors, Inc., to construct the Citywide Residential Resurfacing Project, Phase I, II and III, City Project No. 662-ST, the Citywide Sidewalk Improvement, Phase VIII, City Project No. 659-ST, and the Water Main Replacement, City Project No. 689-WTR, in an amount not-to-exceed $7,805,605, inclusive of the $6,003,137 Base Bid and $1,802,468 in Additive Alternate Bid improvements;
c. Authorized the City Manager to approve up to a cumulative amount not-to-exceed $780,000, or 10 percent, in contract change orders to avoid delaying construction and payment of invoices involving change order work;
d. Transferred $990,000 in Senate Bill 1 Funds from the Citywide Sidewalk Improvement, Phase IX, City Project No. 698-ST, Account No. 311-790-39-9481 to Account No. 311-790-39-9480 to fund sidewalk improvements on Missouri Avenue, Indiana Avenue, South Gate Avenue, and Madison Avenue as a part of the Citywide Sidewalk Improvements, Phase VIII, City Project No. 659-ST fund;
REGULAR CITY COUNCIL MEETING MINUTES OF DECEMBER 13, 2022 8 STREETS/SIDEWALKS/
LANDSCAPING/WATER
CONT'D
e. Transferred $287,000 in Senate Bill 1 Funds from the Residential Resurfacing Project, Phase IV, Account No. 311-790-31-9598, to Account No. 311-790-31-9583 to fund pavement improvements on South Gate Avenue and Madison Avenue as a part of the Residential Resurfacing Project, Phase II, City Project No. 662-ST; f. Appropriated $180,000 in Measure R Funds to Account No. 311-790- 31-9582 to fund pavement improvements on Indiana Avenue as a part of the Residential Resurfacing Project, Phase I, City Project No. 662- ST;
g. Appropriated $170,000 in Measure R Funds to Account No. 311-790- 31-9583 to fund pavement improvements on Madison Avenue as a part of the Residential Resurfacing Project, Phase II, City Project No. 662- ST;
h. Approved the Notice of Exemption for the construction of the Residential Resurfacing Project and directing the City Clerk to file it with the Los Angeles County Registrar Recorder's Office; and i. Authorized the Mayor to execute the Agreement in a form acceptable to the City Attorney.
9 STREETS/SIDEWALKS/
LANDSCAPING/WATER The City Council approved items A & B during the consent calendar:
a. An Agreement (Contract No. 2022-122-CC) with Mark Thomas & Company, Inc., to provide construction management and inspection services for the Citywide Residential Resurfacing, Phase I, II and III, City Project No. 662-ST, the Citywide Sidewalk Improvement, Phase VIII, City Project No. 659-ST, and the Water Main Replacement, City Project No. 689-WTR (the Residential Resurfacing Project), in an amount not-to-exceed $817,239; and
b. Authorized the Mayor to execute the Agreement in a form acceptable to the City Attorney.
REGULAR CITY COUNCIL MEETING MINUTES OF DECEMBER 13, 2022 10 CITY FAciLmEs MGMT The City Council unanimously approved items A, B & C during the consent calendar:
a. Agreement (Contract No. 2022-115-CC) with Engineering, Design, Analysis, Inc., on a sole-source basis for engineering design services for the SGPD HVAC Renovation Project, City Project No. 667-GEN, in an amount not-to-exceed $180,000;
b. Authorized the City Manager to administratively approve amendments up to $30,000; and
c. Authorized the Mayor to execute the Agreement in a form acceptable to the City Attorney.
11 COMMUNITY DEV/
HOUSING
The City Council unanimously approved items A & B during the consent calendar:
a. Agreement (Contract No. 2022-116-CC) with Avant-Garde, Inc., for as needed administrative services for the CDBG and HOME Programs ("Agreement") in an amount not to exceed $229,540 for year 1, $223,740 for year 2, and $271,990 for year 3 which, includes the preparation of the 2025-2030 Five Year Consolidated Plan, Analysis of Impediments and first year Action Plan; and an option to extend this agreement for up to two one-year terms; and
b. Authorized the Mayor to execute the Agreement, in a form acceptable to the City Attorney.
12 EMERGENCY/DISASTER
PLANNING/PROGRAMS The City Council unanimously approved items A & B during the consent calendar:
a. Agreement (Contract No. 2022-117-CC) with Avant Garde, Inc., to assist with the administration of Social Services Programs funded through American Rescue Plan Act ("ARPA") funds; and
b. Authorized the Mayor to execute Agreement consistent with deal points described within this report and in a form acceptable to the City Attorney.
REGULAR CITY COUNCIL MEETING MINUTES OF DECEMBER 13, 2022 13 DATA PROCESSING
SERVICES
The City Council unanimously approved items A & B during the consent calendar:
a. Microsoft Enterprise License Agreement with SHI International Corp for Microsoft Office 365, a cloud-based electronic mail system, for a three-year term, in the amount of $54,903, or $18,301.50 annually; and b. Authorized the issuance of a Purchase Order to SHI International Corp for the purchase of this 3-year Microsoft Enterprise License Agreement.
14 PURCHASING SERVICES The City Council unanimously approved items A, B & C during the consent calendar:
a. Authorized the purchase of a 2024 F-750 Mobile Crane Truck from National Auto Fleet Group (Sourcewell) for the Electrical Division in an amount not-to-exceed $302,355 and appropriating $49,855 in Capital Asset & Equipment Replacement Funds (Account No. 523- 710-12-9003) to fully fund the purchase;
b. Authorized the purchase of a 2023 Ford F-550 Dump Truck from PB Loader (Sourcewell) for the Streets Division in an amount not-to- exceed $117,882 and appropriating $52,882 in Capital Asset & Equipment Replacement Funds (Account No. 523-710-12-9003) to fully fund the purchase; and
c. Authorized the Mayor to execute the documents necessary to purchase the vehicles in a form acceptable to the City Attorney. 15 PURCHASING SERVICES The City Council unanimously approved items A through F during the consent calendar:
a. Authorized the purchase of a 2023 Ford F250 Pickup Truck from Fritts Ford in an amount not-to-exceed $54,041 for the Facilities Division and appropriating $4,541 in Capital Asset & Equipment Replacement Funds to Account No. 523-710-12-9003 to fully fund the purchase; b. Authorized the purchase of a 2023 Ford F250 Pickup Truck from Fritts Ford in an amount not-to-exceed $54,820 for the Electrical Division and appropriating $5,320 in Capital Asset & Equipment Replacement Funds to Account 523-712-29-9003 to fully fund the purchase;
REGULAR CITY COUNCIL MEETING MINUTES OF DECEMBER 13, 2022 15 PURCHASING SERVICES
CONT'D
c. Authorized the purchase of a 2023 Ford F550 Pick-up Truck from Norm Reeves Ford in an amount not-to-exceed $152,668 for the Electrical Division and appropriating $168 in Capital Asset & Equipment Replacement Funds to Account 523-710-12-9003 to fully fund the purchase;
d. Authorized the purchase of a 2022 Ford F-450 Pickup Truck from Performance Ford of West Covina in an amount not-to-exceed $75,411 for the General Maintenance Division which is fully funded and budgeted in Account No. 523-710-12-9003;
e. Authorized the purchase of a 2022 Ford F-250 Pickup Truck from Performance Ford in the amount of $73,066 and appropriating $3,066 in Water Funds to Account 411-731-71-9003 to fully fund the purchase;
f. Authorized the Mayor to execute the documents necessary to purchase the vehicles in a form acceptable to the City Attorney. 16 PURCHASING SERVICES The City Council unanimously approved items A, B & C during the consent calendar:
a. Authorized a 5-year Lease Agreement (Contract No. 2022-120-CC) with Lease Servicing Center, Inc. dba NCL Government Capital ("NCL") for a 2024 Ford F750, Model B-4 Asphalt Patch truck in the amount of $67,806 per year, for a total of $339,531 inclusive of $500 in closing fees;
b. Authorized lease payments in the amount of $67,806 to be budgeted annually for five (5) years in the Capital Asset & Equipment Replacement Funds starting in Fiscal Year 2023/2024 and including a $500 closing fee in Fiscal Year 2023/24; and
c. Authorized the Mayor to execute the Lease Agreement and any other documents that may be necessary to acquire the Ford F750, Model B-4 Asphalt Patch truck in a form acceptable to the City Attorney. 17 UTILITY & ASSESSMENT
DISTRICTS The City Council unanimously approved items A & B during the consent calendar:
a. Purchase Order to fund Service Request No. 3233850 from Southern California Edison to construct improvements for the repair of a high voltage underground vault to comply with California Public Utilities
I
REGULAR CITY COUNCIL MEETING MINUTES OF DECEMBER 13, 2022 17 UTILITY & ASSESSMENT
DISTRICTS CONT'D Commission's rules and regulations, in an amount not to exceed $22,997; and
b. Appropriated $30,000 to Account No. 524-414-61-9100 and authorizing a transfer from the General Fund to the Building & Infrastructure Maintenance Fund for said amount.
18 DATA PROCESSING
SERVICES The City Council unanimously authorized the issuance of a Purchase Order with Pulsiam to renew the Software Maintenance and Support Services for Fiscal Year 2022/2023 for the Police Department in the amount of $115,844.90. This is an increase of $4,324.25 from Fiscal Year 2021/2022, during the consent calendar.
19 CITY COUNCIL
The City Council unanimously approved items A & B during the consent calendar:
a. Cancellation of the regularly scheduled City Council Meeting of Tuesday, December 27, 2022; and
b. Authorized the City Council Auditor to review and approve the second warrant register for December 2022.
20 INVESTMENT ADMIN The City Council unanimously received and filed the Quarterly Investment Report for the quarter ended September 30, 2022, during the consent calendar.
21 REVENUE & TAXATION The City Council approved items A & B by motion of Vice Mayor Hurtado and seconded by Council Member Davila: 2:11:19
a. Approving an Agreement (Contract No. 2022-118-CC) with City Net to conduct a homeless census and prepare a report
with recommendations in an amount not to exceed $29,668.53; $0.53 b. Authorizing the Mayor to execute the Agreement in a form acceptable to the City Attorney.
ROLL CALL: Council Member Barron, yes; Council Member Davila, yes; Council Member Rios, yes; Vice Mayor Hurtado, yes; Mayor Avalos, yes.
REGULAR CITY COUNCIL MEETING MINUTES OF DECEMBER 13, 2022 22 SURPLUS PERSONAL
PROPERTY MGMT The City Council approved items A, B & C by motion of Council Member Davila and seconded by Council Member Rios:
a. Declared the eighty (80) Police Department radios as surplus property; and
b. Authorized the sale of those radios in the form of an Equipment Purchase Agreement to PEG in the amount of $13,500; and c. Authorized the Chief of Police to execute the Equipment Purchase Agreement in a form acceptable to the City Attorney.
ROLL CALL: Council Member Barron, yes; Council Member Davila, yes; Council Member Rios, yes; Vice Mayor Hurtado, yes; Mayor Avalos, yes.
23 SURPLUS PERSONAL
PROPERTY MGMT The City Council approved items A & B by motion of Vice Mayor Hurtado and seconded by Council Member Davila:
a. Declared the thirty-six (36) Police Department firearms as surplus property; and
b. Authorized the Police Department to exchange the firearms for credit from ProForce Law Enforcement through the Destroy-Buy-Back Program to purchase new firearms.
ROLL CALL: Council Member Barron, yes; Council Member Davila, yes; Council Member Rios, yes; Vice Mayor Hurtado, yes; Mayor Avalos, yes.
24 WARRANTS The City Council approved the Warrant Register for December 13, 2022, by motion of Mayor Avalos and seconded by Council Member Davila.
Total of Checks: $3,495,510.58
Less: Voids $ (0.00)
Less: Employee Payroll Deductions $ (326,231.62)
Grand Total: $3,169,278.96
Cancellations: 99121, 99206, 99103
ROLL CALL: Council Member Barron, yes; Council Member Davila, yes; Council Member Rios, yes; Vice Mayor Hurtado, yes; Mayor Avalos, yes.
REGULAR CITY COUNCIL MEETING MINUTES OF DECEMBER 13, 2022
ADJOURNMENT
Mayor Avalos unanimously adjourned the meeting in memory of Tommy Palmiotto, longtime resident and Adrian J. Ochoa, nephew of Alma Ochoa, JAA Board Member at 8:48 p.m. and seconded by Vice Mayor Hurtado.
PASSED and APPROVED this 28th day of March, 2023.
ATTEST:
Maria del Pilar Avalos, Mayor Yoditlaze, City Clerk