Call to Order/Roll Call With Invocation & Pledge
CALL TO ORDER:
Maria del Pilar Avalos, Mayor
INVOCATION:
Steve Costley, Acting Director of Parks & Recreation
PLEDGE OF ALLEGIANCE:
Norma Cardenas Frank, newly promoted Senior Code Enforcement Officer ROLL CALL:
Yodit Glaze, City Clerk
City Officials
MAYOR CITY CLERK
Maria del Pilar Avalos Yodit Glaze
VICE MAYOR CITY TREASURER
Gil Hurtado Jose De La Paz COUNCIL MEMBERS CITY MANAGER
Joshua Barron Chris Jeffers
Maria Davila
Gil Hurtado
CITY ATTORNEY
Raul F. Salinas
Meeting Schedule
The regular meetings of the City Council are held on the second and fourth Tuesday of each month, closed session business will usually commence at 5:30 p.m., when scheduled, and general business session will commence at 6:30 p.m.
Brown Act
Agendas are drafted to accurately state what the legislative body is being asked to consider. The legislative body can take action on "all items" listed on the agenda and be in compliance with the open meeting laws. Under the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The governing body may direct staff to investigate and/or schedule certain matters for consideration at a future meeting.
City's Vision Statement
We envision a thriving, safe and inclusive community where everyone has the opportunity to access exceptional services, education and support to be resilient and live full, vibrant lives.
Public Communications
Public Comments on agenda items are limited to three (3) minutes. All comments are to be addressed directly to the Agency Members not to the members of the public.
Emails for public comment received prior to 12pm on the day of the Council Meeting will be summarized by the City Clerk, not read in its entirety. A copy of the email will be provided to the City Council and will also be available at the City Clerk's Office for public review. A copy of each email will be recorded for public record and noted on the official minutes of tonight's meeting.
Meeting Compensation Disclosure
Pursuant to Government Code Section 54952.3: Disclosure of compensation for meeting attendance by City Council Members is $790 monthly regardless of the amount of meetings.
Proclamations, Certificates, Introductions And Ceremonial Actions
1. Introduction of new and promoted employees
The City Council will consider receiving and filing the list of new and promoted full-time employees hired or promoted during November and December 2022. (ADMIN SVCS)
Documents:
Item 1 Report 01242023.pdf
Public Hearings
2. Ordinance amending CALPERS adding cost sharing program for SGPMA The City Council will consider waiving the reading in full and introducing an Ordinance
authorizing an amendment to the contract between the City and the Board of Administration of the California Public Employees' Retirement System implementing Section 20516 (Employees Sharing Additional Cost) to provide employee cost sharing of 2% for classic local police members in the South Gate Police Management Association. (ADMIN SVCS) Documents:
Item 2 Report 01242023.pdf
3. Preferential Parking District on San Jose Avenue from Cherokee Avenue to Sequoia Drive The City Council will consider: (PW)
Waiving the reading in full and adopting a
Resolution
approving and establishing a
Preferential Parking District on San Jose Avenue from Cherokee Avenue to Sequoia Drive to prohibit parking between the hours of 7:00 PM to 2:00 AM; Directing the Public Works Department to install parking restriction signage within 90 days of the approval of the Resolution;
Directing the City Clerk to notify the property owners on San Jose of the January 24, 2023, voting results; and
Appropriating $3,000 in Gas Tax Funds to install the parking restrictions.
Documents:
Item 3 Report 01242023.pdf
Comments From The Audience - Non-Agenda Items
During this time, members of the public may address the City Council regarding any items not listed on the agenda and within the subject matter jurisdiction of the City Council and not on this agenda. Comments from the audience will be limited to three (3) minutes per speaker; unless authorized by the Mayor, the time limit may not be extended by utilizing another member's time. There will be no debate or action on items not listed on the agenda unless authorized by law. The collective initial period of time for comments from the audience shall be limited to 45 minutes. Any speaker that did not get a chance to speak during this segment due to the 45-minute limitations will be able to speak at the end of the meeting prior to adjournment.
Note: The City Council desires to provide all members of the public with the opportunity to address the Council. Nevertheless, obscene language, comments intended to disrupt/interfere, other actions which disrupt the progress of the meeting or slanderous comments will not be tolerated and may result in ejection and/or may constitute a violation of South Gate Municipal Code Section1.04.110.
Reports And Comments From City Officials
During this time, members of the City Council will report on matters pertaining to their service on various intergovernmental boards and commissions as a representative of the City pursuant to Assembly Bill 1234. City Council Members will also have an opportunity to comment on matters not on the agenda.
Consent Calendar Items
Agenda Items
4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14,
and
15 are Consent Calendar Items. All items including Ordinances, Resolutions and Contracts, may be approved by adoption of the Consent Calendar, individually and collectively by one (1) motion. There will be no separate discussion of these items unless Members of the City Council, the public, or staff request that specific items be removed from the Consent Calendar for separate discussion and action. Members of the public are permitted to speak on any item listed but their time period is limited to three (3) minutes in total.
Any motion to introduce or adopt an Ordinance on the Consent Calendar shall be: (1) a motion to waive the reading of the Ordinance and introduce the Ordinance or (2) a motion to waive the reading of the Ordinance and adopt the Ordinance, as appropriate.
4. City Council Appointments to the various City Commissions, Committees and Boards The City Council will consider: (CM)
Ratifying the nomination by City Council Member Joshua Barron of Ms. Daisy Prieto to the Planning Commission; and
Ratifying the request by Mayor Avalos to unappoint Ms. Liz Ruiz of the Parks & Recreation Commission and accept the nomination of City Council Member Joshua Barron of Ms. Liz Ruiz to the Parks & Recreation Commission; and Ratifying the nomination by Vice Mayor Gil Hurtado of Ms. Andrea Martinez to the Citizens Advisory Committee.
Documents:
Item 4 Report 01242023.pdf
5. Addendum No. 1 to Resolution No. 2021-61-CC approving the FY 2022/23 Transfer Agreement No. 2021RPLLAR05 with LACFCD for Safe Clean Water Program funds (Measure W) The City Council will consider: (PW)
Approving Addendum No. 1 to Resolution 2021-66-CC relating to the Transfer Agreement No. 2021RPLLAR05 between the City and the Los Angeles County Flood Control District for the Safe, Clean Water Program - Regional Fund Program ("Transfer Agreement") to receive the Fiscal Year 2022/23 funding allocation of $2.2 Million awarded for the Urban Orchard Project;
Appropriating the $2.2 Million in Measure W Funds to be transferred to the Urban Orchard Project and authorizing the Director of Administrative Services to make any budget adjustments needed to carry out this recommended action Authorizing the Mayor to sign Addendum No. 1; and
Authoring the City Manager to execute and submit all other documents pertaining to Addendum No. 1.
Documents:
Item 5 Report 01242023.pdf
6. Amendment No. 2 to Contract No. 2022-52-CC with MV Cheng & Associates for temporary staffing services The City Council will consider: (ADMIN SVCS)
Approving Amendment No. 2 to Contract No. 2022-52-CC with MV Cheng & Associates through June 30, 2023, for temporary professional staffing services in an amount not-to-exceed $76,800; and Authorizing the Mayor to execute Amendment No. 2 in a form acceptable to the City Attorney.
Documents:
Item 6 Report 01242023.pdf
7. Amendment No. 2 to Contract No. 3218 with Bank of the West extending banking services The City Council will consider: (ADMIN SVCS)
Approving Amendment No. 2 to Contract No. 3218, Professional Services Agreement with Bank of the West, extending the banking services contract for an additional one (1) year through December 31, 2023, and Authorizing the Mayor to execute Amendment No. 2 in a form acceptable to the City Attorney.
Documents:
Item 7 Report 01242023.pdf
8. Amendment No. 6 to Contract No. 3352 with Trust for Public Land for additional work required for the Urban Orchard, City Project No. 539-PRK The City Council will consider: (PW)
Approving Amendment No. 6 to Contract No. 3352 with The Trust for Public Land to fund additional engineering services required to comply with Los Angeles County Department of Health requirements and to extend the contract term to December 31, 2023 for the Urban Orchard Project, City Project No. 539-PRK, in an amount not to exceed $250,000; Authorize the Mayor to execute Amendment No. 6 in a form acceptable to the City Attorney.
Documents:
Item 8 Report 01242023.pdf
9. Agreement with Z&K Consultants, Inc., for construction management and inspection services for the East Alameda Street Sidewalk Improvements Project, City Project No. 660-ST
The City Council will consider: (PW)
Approving an Agreement with Z&K Consultants, Inc., for construction management and inspection services for the East Alameda Street Sidewalk Improvements Project, City Project No. 660-ST, in an amount not-to-exceed $110,442; Appropriating $130,442 in Measure R Funds to Account No. 311-790-31-9584 to fund construction management and inspection services inclusive of a $20,000 contingency; and Authorizing the Mayor to execute the Agreement in a form acceptable to the City Attorney.
Documents:
Item 9 Report 01242023.pdf
10. Agreement with Sequel Contractors, Inc., for construction of the East Alameda Street Sidewalk Improvements Project, City Project No. 660-ST The City Council will consider: (PW)
Approving an agreement with Sequel Contractors, Inc., to construct the East Alameda Street Sidewalk Improvements Project, City Project No. 660-ST ("Agreement"), in an amount not-to-exceed $903,361, inclusive of the $493,157 Base Bid and $410,204 Additive Alternative Bid;
Authorizing the City Manager to approve contract change orders up to a cumulative amount of $100,000 to avoid delaying construction and payment of invoices involving change order work;
Appropriating $544,894 in Measure R Funds to fully fund the East Alameda Street Sidewalk Improvements Project, City Project No. 660-ST; Approving the Notice of Exemption under Title 14 of the California Code of Regulations, Section 15301 of the California Environmental Quality Act ("CEQA") for the construction of the East Alameda Street Sidewalk Improvements Project, City Project No. 660-ST and directing the City Clerk to file it with the Los Angeles County Registrar Recorder's Office; and
Authorizing the Mayor to execute the Agreement in a form acceptable to the City Attorney.
Documents:
Item 10 Report 01242023.pdf
11. Agreement with KOA Corporation for construction monitoring and inspection services for the Traffic Signal improvements at the intersection of Atlantic Avenue/Chakemco Avenue/Wright Road The City Council will consider: (PW)
Approving an Agreement with KOA Corporation ("Agreement") for construction monitoring and inspection services necessary to oversee traffic signal improvements taking place at the intersection of Atlantic Avenue with Chakemco Avenue and Wright Road, in an amount not-to-exceed $70,200; and
Authorizing the Mayor to execute the Agreement in a form acceptable to the City Attorney.
Documents:
Item 11 Report 01242023.pdf
12. Agreement with ENL Building Service, Inc., for the construction of the South Gate Police Department Detective Bureau Remodel Project, City Project No. 642-GEN The City Council will consider: (PW)
Approving an Agreement with ENL Building Services, Inc. ("Agreement"), for the construction of South Gate Police Department Detective's Bureau Remodel Project, City Project No. 642-GEN ("Project"), in the amount not-to-exceed $185,045; Authorizing the Mayor to execute the Agreement in a form acceptable to the City Attorney;
Approve a purchase order with Western Office to purchase office furniture for the project through the OMNIA Partners cooperative purchase program, for an amount not to exceed $113,390;
Authorizing the City Manager to execute the documents necessary to purchase the furniture in a form acceptable to the City Attorney; and Approving the Notice of Exemption under Title 14 of the California Code of Regulations, Section 15301 of the California Environmental Quality Act ("CEQA") for the construction of the South Gate Police Department Detective's Bureau Remodel Project, City Project No. 642-GEN and directing the City Clerk to file it with the Los Angeles County Recorder's Office.
Documents:
Item 12 Report 01242023.pdf
13. Change Order No. 1 to Contract No. 2022-84-CC with NR Development, Inc., for the Hollydale Community Park, City Project No. 607-PRK The City Council will consider: (PW)
Approving Contract Change Order No. 1 to Contract No. 2022-84-CC with NR Development, Inc., to supplant the construction of decomposed granite with rubber surfacing for the perimeter pathway on the Hollydale Community Park, City Project No. 607-PRK, in a net amount of $55,365.12; Authorizing the Assistant City Manager/Public Works Director to execute Change Order No. 1; Authorizing the City Manager to approve contract change orders up to a cumulative amount of $400,000 to avoid delaying construction and payment of invoices involving change order work; and Authorizing the City Manager to approve pre-payments of construction progress payments for the construction contract to meet compliance with state legislation that requires payments within 30 days.
Documents:
Item 13 Report 01242023.pdf
14. Grand Deed for Right-Of-Way Dedication at 9830 Atlantic Avenue for street purposes from GSI South Gate Owner, LLC The City Council will consider: (PW)
Accepting a Grant Deed from GSI South Gate Owner, LLC., to secure right-of-way for street purposes as part of the development located 9830 Atlantic Avenue, at no cost to the City; and Authorizing the Mayor to execute the Certificate of Acceptance in a form acceptable to the City Attorney.
Documents:
Item 14 Report 01242023 .pdf
15. Minutes
The City Council will consider approving: (CLERK)
The Regular Meeting minutes of October 11, 2022;
The Special and Regular Meeting minutes of October 25, 2022; The Special Meeting Closed Session minutes of November 10, 2022 ;
The Special Meeting minutes of November 10, 2022; and
The Special Meeting minutes of November 29, 2022.
Documents:
Item 15 Report 01242023.pdf
Reports, Recommendations And Requests
16. Virginia Johnson recognition
The City Council will consider whether the City should provide a special recognition in honoring Ms. Virginia Johnson for her 20-years of civic engagement of through her attendance at City Council meetings and public comment participation during those meetings. (CM) Documents:
Item 16 Report 01242023.pdf
17. FY 2021-22 Audited Annual Comprehensive Financial Report and Presentation The City Council will consider receiving and filing the City of South Gate Fiscal Year ended June 30, 2022, annual audit, and the Annual Comprehensive Financial Report ("ACFR"). No formal council action is required. (ADMIN SVCS) Documents:
Item 17 Report 01242023.pdf
18. Warrant register for January 24, 2023
The City Council will consider approving the Warrant Register for January 24, 2023. (ADMIN SVCS) Total of Checks: $2,204,744.22 Less: Voids $ (8,075.50) Less: Employee Payroll Deductions
$ (345,865.23)
Grand Total: $1,850,803.49 Cancellations: 99458, 99672
Documents:
Item 18 Report 01242023.pdf
Adjournment
Adjournment in memory of Virginia Johnson, Citizens Advisory Committee member and Steve Masushige, son of Sylvia Masushige, long-time South Gate residents.
I, Yodit Glaze, City Clerk, certify that a true and correct copy of the foregoing Meeting Agenda was posted on January 19, 2023, at 12:40 p.m., as required by law.
Yodit Glaze
City Clerk
GENERAL NOTICE TO THE PUBLIC
The City Council adopted new rules relating to the conduct of the public meetings, proceedings, and business in the City of South Gate on July 12, 2022, (Resolution 2022-38-CC) and go into effect on August 1, 2022. Resolution #2022-38-CC is available at the City Clerk’s Office.
MEETING SCHEDULE
Regular meetings of the City Council are held on the second and fourth Tuesday of each month, closed session meetings will commence at 5:30 p.m. unless posted otherwise on its agenda. The regular City Council meetings will commence at 6:30 p.m. Agendas are available at the following locations:
City Clerk Office,
Public Notice Boards at City Hall, and on the
City’s web page at https://www.cityofsouthgate.org
The Public can sign up to receive automatic notices of postings of agendas for the City Council or any other Commission or Board of the City of South Gate. Visit the City webpage and click on the Agenda & Minutes icon. That will take you the page where an individual can enter their email in the “Email Updates” box to register.
PUBLIC COMMENT/PARTICIPATION
Any person may request to address a legislative body during a public meeting. The Presiding Officer will call upon those present in the Council Chambers first. After all speakers in the Chambers have spoken, the Presiding Officer will call upon those participating via zoom or teleconference.
Speakers are limited to three (3) minutes on any item listed on the agenda, including public hearings. Under Comments from the Audience portion, speakers are also limited to a single three (3) minutes time limit. Comments from the Audience is initially limited to 45 minutes at each meeting. Any speaker still wishing to speak, that did not speak, will have an addition Comments from the Audience opportunity after the last business item is finished. The Presiding Officer may extend the time limit as long as there is no objection from the City Council as a body.
To ensure that the public is able to participate, the City provides the opportunity to submit their comments in person, virtually, email, phone call, mail and any other method which may become available. Methods of participation may be subject to change during other such times when a State of Emergency, Health Order or State Executive Order limits in-person participation.
CURFEW
In absence of a motion duly adopted by majority vote of the City Council, the Presiding Officer may adjourn the City Council meetings at 10:30 p.m. The Presiding Officer may ask the City Council if any agenda items listed should be continued or dealt with during the meeting. For those items to be continued, the City Council can direct the item be placed on the next City Council agenda or the current meeting may be adjourned to a time certain at which time the meeting shall be reconvened as an Adjourned Regular Meeting of the City Council and action upon the published agenda continued.
STAFF REPORTS
As a general rule, staff reports. or other written documentation are prepared/organized with respect to each item of business listed on the agenda. Meeting agendas and staff reports are available at least 72-hours prior to the scheduled regular City Council meeting and a minimum of 24-hours prior to a Special City Council meeting. There are times when the City Council receives written material. revised material after the posting of agendas, these materials are become a public record and will be available for public view within 72-hours after the meeting in which they were received. Those materials and any other public document can be inspected in the City Clerk's Office located at 8650 California Avenue, South Gate.
SERVICES TO FACILITATE ACCESS TO PUBLIC MEETINGS
In compliance with the American with Disabilities Act, if you need special assistance to participate in the City Council Meetings, please contact the Office of the City Clerk. Notification 48 hours prior to the City Council Meeting will enable the City to make reasonable arrangements to assure accessibility. For further information, please contact the Office of the City Clerk at (323) 563-9510 or via email at [email protected]
.