CITY OF SOUTH GATE
REGULAR CITY COUNCIL MEETING
MINUTES
TUESDAY, MARCH 14, 2023
CALL TO ORDER Maria del Pilar Avalos, Mayor called a Regular City Council Meeting to order at 6:33 p.m.
INVOCATION Pastor Bobby Scott, Community of Faith Bible Church
PLEDGE OF
ALLEGIANCE Lt. Evelyn Garcia
ROLL CALL Yodit Glaze, City Clerk
PRESENT Mayor Maria del Pilar Avalos, Vice Mayor Gil Hurtado, Council Member Joshua Barron, Council Member Maria Davila and Council Member Al Rios; City Treasurer Jose De La Paz, City Manager Chris Jeffers, City Attorney Raul F. Salinas
Vice Mayor Hurtado and Council Member Davila requested of the City Council to participate in tonight's meeting via zoom due to health concerns.
Mayor Avalos asked if there were any members of the public over the age of 18 at their current location.
Vice Mayor Hurtado and Council Member Davila responded no.
Council Member Davila motioned to approve the request and seconded by Vice Mayor Hurtado.
ROLL CALL: Council Member Davila, yes; Council Member Barron, yes; Council Member Rios, yes; Vice Mayor Hurtado, yes; Mayor Avalos, yes.
COMMENTS FROM THE
AUDIENCE - NON-AGENDA
ITEMS Kathy, Primestor and the Azalea Shopping Center will be hosting an Easter and Earth Day Event on April 2 nd from 1:00 p.m. to 4:00 p.m.
REPORTS AND COMMENTS
FROM CITY OFFICIALS Art Cervantes, Director of Public Works announced that the city received another grant from the Highway Safety Improvement Program.
Steve Costly, Parks and Recreation Director announced the Azalea Festival is starting this week and reported on the scheduled events and activities.
REGULAR CITY COUNCIL MEETING MINUTES OF MARCH 14, 2023
REPORTS AND COMMENTS
FROM CITY OFFICIALS
CONT'D
Carol Averell, Housing Manager announced the Community Clean-Up at State Street and Ardmore Avenue on Saturday, March 25, 2023.
Yodit Glaze, City Clerk reminded everyone that the City Clerk's Office is processing passports by appointments only. She also attended the Employee Recognition Dinner and thanked all the employees that keep the City moving forward.
Jon Hamilton, Human Resources Director announced the open positions for the City.
Daren Arakawa, Chief of Police welcomed new officers and next week the Police Department will be starting the Citizens Academy.
Chris Jeffers, City Manager spoke on the City's new electronic newsletter and updated everyone on the South Gate Gift Card program.
Council Member Davila reported that her office has three leaks and that the Women's Multicultural Club will be hosting their annual Women's Conference at South Gate Park.
Council Member Rios thanked staff for their hard work and spoke on several upcoming City programs.
Council Member Barron attended the Independent Cities Meeting, the Employee's Recognition Dinner, and the USC Price Executive Forum for Local Leaders.
Council Member Barron is concerned with the safety of the Parks and drug use at the basketball courts. He encouraged anyone who sees illegal activities to report it to the Police Department and wanted to know if the Park Ranger positions are going to be filled.
Vice Mayor Hurtado attended the Celebration of Life for Virginia Johnson and thanked staff for their hard work.
Vice Mayor Hurtado agreed with Council Member Barron and hopes that we can address some of the issues going on at South Gate Park.
Kris Ryan, Director of Administrative Services reported that the State of California Department of Community Services and Development has extended the low-income household water assistance program has been extended. The information will be shared through the website and sent out with the water bills.
REGULAR CITY COUNCIL MEETING MINUTES OF MARCH 14, 2023
REPORTS AND COMMENTS
FROM CITY OFFICIALS
CONT'D
Mayor Avalos attended the Los Angeles County Sanitation meeting, the USC Price Executive Forum for Local Leaders, and the Employee's Recognition Dinner. She thanked all staff for their hard work and requested an update on the activities in the park.
CONSENT CALENDAR Agenda Item 1 was approved by motion of Mayor Avalos and seconded by Council Member Davila.
ROLL CALL: Mayor Avalos, yes; Vice Mayor Hurtado, recused; Council Member Davila, yes, Council Member Rios, yes, Council Member Barron, yes.
Agenda Items 2, 3, 5, 6, 7, 8 and 9 were approved by motion of Council Member Hurtado and seconded by Mayor Avalos.
ROLL CALL: Mayor Avalos, yes; Vice Mayor Hurtado, yes (recused from Item 8); Council Member Davila, yes, Council Member Rios, yes, Council Member Barron, yes.
Agenda Items 4 and 10 were pulled for separate discussion.
STREETS/SIDEWALKS/
LANDSCAPING The City Council unanimously adopted Resolution No. 2023-13-CC entitled - Resolution of the City Council of the City of South Gate, State of California, declaring an emergency still exists and authorizing repair, replacement or maintenance activities of public facilities related to the Urban Orchard, City Project No. 539-PRK, without public bidding, pursuant to the emergency contracting procedures of the South Gate Municipal Code and the California Public Contract Code, during the Consent Calendar.
2 PUBLIC TRANSPORTATION
SYSTEMS MGMT The City Council approved items A, B & C during the Consent Calendar:
a. Resolution No. 2023-14-CC entitled - Resolution of the City Council of the City of South Gate, California approving a Memorandum of Understanding (Contract No. 2023-20-CC) between the City of South Gate and Eco-Rapid Transit Authority regarding the provision of financial services for the Eco-Rapid Transit Authority; b. Three-Party Professional Services Agreement (Contract No. 2023-21- CC) with Eco-Rapid Transit Authority and Pro-Tech Property Inspections, Inc. to provide financial and accounting services for Eco- Rapid Transit Authority; and
REGULAR CITY COUNCIL MEETING MINUTES OF MARCH 14, 2023
c. Authorized the Mayor to execute the Agreement in a form acceptable to the City Attorney.
3 LAW ENFORCEMENT The City Council unanimously approved items A, B & C during the Consent Calendar:
a. Appropriating $155,000 General Fund to undertake the professional services agreement and ancillary support costs that may be necessary; b. Approving Contract No. 2023-22-CC with Michael Baker International ("Michael Baker") to update the City's LHMP and EOP in an amount not to exceed $145,770; and
c. Authorizing the Mayor to execute the Agreement in a form acceptable to the City Attorney.
4 PUBLIC TRANSPORTATION
SYSTEMS MGMT The City Council unanimously approved items A, B & C by motion of Mayor Avalos and seconded by Council Member Rios:
a. Approving Amendment No. 3 to Contract No. 1885A with Consultant through April 30, 2023, retroactive to November 2, 2015, to continue bus shelter and bus shelter advertisement services through April 30, 2023;
b. Authorizing the City Manager to negotiate and enter into an Amendment No. 4 that is consistent with Amendment No. 3's terms and conditions up to an additional 12 months to provide time to negotiate a new contract or issue a Request for Proposal to procure a new contract; and
c. Authorizing the Mayor to execute Amendment No. 3 in a form acceptable to the City Attorney.
ROLL CALL: Council Member Davila, yes; Council Member Barron, yes; Council Member Rios, yes; Vice Mayor Hurtado, yes; Mayor Avalos, yes.
5 WATER The City Council unanimously approved items A, B & C during the Consent Calendar:
a. Appropriated $225,000 from the unrestricted balance of the Water Fund to the Citywide Valve Replacement, City Project No. 688-WTR to fund Change Order No. 1 to Contract No. 2022-29-CC with Gentry General Engineering, and construction contingencies;
REGULAR CITY COUNCIL MEETING MINUTES OF MARCH 14, 2023
6 COURT HOUSES
b. Authorized the City Manager to approve Change Order No. 1 to Contract No. 2022-29-CC to replace a 24-inch water valve, and to install a line stop for an amount not-to-exceed $190,000; and c. Authorized the City Manager to administratively approve change orders to a cumulative total of $50,500.
The City Council unanimously approved items A & B during the Consent Calendar:
a. Approving Amendment No. 1 to Contract No. 2022-16-CC with GGA to extend the term to December 31, 2024, and to prepare design and construction documents for the demolition phase of the South Gate Courthouse Project, City Project No. 561-ARC ("Project"), in the amount of $33,584; and
b. Authorizing the Mayor to execute the Agreement in a form acceptable to the City Attorney.
7 STREETS/SIDEWALKS/
LANDSCAPING The City Council unanimously approved items A & B during the Consent Calendar:
a. Agreement (Contract No. 2023-23 -CC) with TreePeople to plant 1,200 trees in the City and to provide maintenance for three years, at no cost to the City; and
b. Authorized the Mayor to execute the Agreement in a form acceptable to the City Attorney.
8 STREETS/SIDEWALKS/
LANDSCAPING The City Council unanimously approved items A & B during the Consent Calendar:
a. Agreement (Contract No. 2023-24-CC) with Gannett Fleming, Inc., to provide construction management and inspection services for the construction of the Garfield Avenue Complete Street Improvement, City Project No. 564-ST, in an amount not to exceed $438,839; and b. Authorized the Mayor to execute the Agreement in a form acceptable to the City Attorney.
9 PUBLIC TRANSPORTATION
SYSTEMS MGMT The City Council unanimously approved items A & B during the Consent Calendar:
REGULAR CITY COUNCIL MEETING MINUTES OF MARCH 14, 2023
a. Appropriated $37,282 for a special membership assessment fee for the city's participation in the Eco-Rapid Transit Joint Powers Authority (JPA); and
b. Authorized the City Manager to pay the JPA assessment invoice. 10 PERSONNEL RECRUITMENT
& SELECTION The City Council consider adopting a Resolution amending Resolution No. 6454 (Salary Resolution and Position Classification Plan) by creating the position of Marketing and Community Engagement Manager, reclassifying a Management Analyst to a Community Engagement Management Analyst. The City Council will also consider approving the Job Classification Specifications for the two positions: Marketing and Community Engagement Manager classification and Community Engagement Management Analyst in the City Manager's Office.
Additionally, the City Council will consider updating the Salary Pay Table for the City of South Gate Professional and Mid-Management Employees by adding the Marketing and Community Engagement Manager at Pay Scale 616 ($6,608 - $8,032 monthly), an Exempt Classification, and the Community Engagement Management Analyst at Pay Scale 610 ($6,147 - $7,472 monthly), a Non-Exempt Classification. Finally, the City Council will consider authorizing the City Manager to eliminate the Management Assistant position in the City Manager's Office when the position becomes vacant, was continued to the City Council Meeting of April 14, 2023, by motion of Mayor Avalos and seconded by Council Member Davila.
ROLL CALL: Council Member Davila, yes; Council Member Barron, yes; Council Member Rios, abstain; Vice Mayor Hurtado, yes; Mayor Avalos, yes.
11 HEALTH SERVICES The City Council unanimously approved items A, B & C by motion of Council Member Davila and seconded by Mayor Avalos:
a. Professional Services Agreement (Contract No. 2023-25-CC) with AltaMed for a three-year Behavior Health Pilot Program at three South Gate Middle Schools not to exceed $460,718;
b. Reallocated $460,718 of American Rescue Plan Act funds set aside for possible Pocket Parks projects to the Mental Health Services account; and
c. Authorized the Mayor to execute the agreement in a form acceptable to the City Attorney or special counsel.
ROLL CALL: Council Member Davila, yes; Council Member Barron, yes; Council Member Rios, yes; Vice Mayor Hurtado, recused; Mayor Avalos, yes.
REGULAR CITY COUNCIL MEETING MINUTES OF MARCH 14, 2023
12 WARRANTS The City Council unanimously approved the Warrant Register for March 14, 2023, by motion of Council Member Davila and seconded by Mayor Avalos.
Total of Checks: $3,620,757.58
Less: Voids $ (2,868.40)
Less: Employee Payroll Deductions $ (378,258.99)
Grand Total: $3,239,630.19
Cancellations: 97693, 96852, 98550 and Various Checks as Listed in the Staff Report.
ROLL CALL: Council Member Davila, yes; Council Member Barron, yes; Council Member Rios, yes; Vice Mayor Hurtado, yes; Mayor Avalos, yes.
ADJOURNMENT
Adjournment in memory of Beatrice (Bea) Josephine Schmid, former City of South Gate Finance Department employee, Nicolas Espinoza, longtime resident and Rosalba Sanchez Olmos, family member of an elected official in the City of Paramount.
PASSED and APPROVED this 13 th day of June 2023.
ATTEST:
Maria del Pilar Avalos, Mayor
Yodit Gla4 , City Clerk
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