Call to Order/Roll Call With Invocation & Pledge
CALL TO ORDER:
Maria del Pilar Avalos, Mayor
INVOCATION:
Pastor Ernesto Trejo, South Gate Church of Christ
PLEDGE OF ALLEGIANCE:
Salvador Campos, Recreation Coordinator
ROLL CALL:
Yodit Glaze, City Clerk
City Officials
MAYOR CITY CLERK
Maria del Pilar Avalos Yodit Glaze
VICE MAYOR CITY TREASURER
Gil Hurtado Jose De La Paz COUNCIL MEMBERS CITY MANAGER
Joshua Barron Chris Jeffers
Maria Davila
Al Rios
CITY ATTORNEY
Raul F. Salinas
Meeting Schedule
The regular meetings of the City Council are held on the second and fourth Tuesday of each month, closed session business will usually commence at 5:30 p.m., when scheduled, and general business session will commence at 6:30 p.m.
Brown Act
Agendas are drafted to accurately state what the legislative body is being asked to consider. The legislative body can take action on "all items" listed on the agenda and be in compliance with the open meeting laws. Under the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The governing body may direct staff to investigate and/or schedule certain matters for consideration at a future meeting.
City's Vision Statement
We envision a thriving, safe and inclusive community where everyone has the opportunity to access exceptional services, education and support to be resilient and live full, vibrant lives.
Public Communications
Public Comments on agenda items are limited to three (3) minutes. All comments are to be addressed directly to the Agency Members not to the members of the public.
Emails for public comment received prior to 12pm on the day of the Council Meeting will be summarized by the City Clerk, not read in its entirety. A copy of the email will be provided to the City Council and will also be available at the City Clerk's Office for public review. A copy of each email will be recorded for public record and noted on the official minutes of tonight's meeting.
Meeting Compensation Disclosure
Pursuant to Government Code Section 54952.3: Disclosure of compensation for meeting attendance by City Council Members is $790 monthly regardless of the amount of meetings.
Public Hearings
1. AMENDMENT TO THE 2021-2022 ANNUAL ACTION PLAN TO
APPROVE THE HOME INVESTMENT PARTNERSHIP PROGRAM AMERICAN
RESCUE PLAN ACT (HOME-ARP) ALLOCATION PLAN
The City Council will consider: (CD)
a. Adopting a
Resolution
approving Substantial Amendment No. 1 to the FY 2021-2022 Annual Action Plan approving the HOME-ARP Allocation Plan due to HUD by March 31, 2023; and authorizing the City Manager, or designee, to submit to HUD, in a form approved by the City Attorney; and
b. Appropriating $387,686 from the HOME-ARP funds to an account determined by the Director of Administrative Services to fund the administration of the HOME-ARP program.
Documents:
Item 1 Report 03282023.pdf
Comments From The Audience - Non-Agenda Items
During this time, members of the public may address the City Council regarding any items not listed on the agenda and within the subject matter jurisdiction of the City Council and not on this agenda. Comments from the audience will be limited to three (3) minutes per speaker; unless authorized by the Mayor, the time limit may not be extended by utilizing another member's time. There will be no debate or action on items not listed on the agenda unless authorized by law. The collective initial period of time for comments from the audience shall be limited to 45 minutes. Any speaker that did not get a chance to speak during this segment due to the 45-minute limitations will be able to speak at the end of the meeting prior to adjournment.
Note: The City Council desires to provide all members of the public with the opportunity to address the Council. Nevertheless, obscene language, comments intended to disrupt/interfere, other actions which disrupt the progress of the meeting or slanderous comments will not be tolerated and may result in ejection and/or may constitute a violation of South Gate Municipal Code Section1.04.110.
Reports And Comments From City Officials
During this time, members of the City Council will report on matters pertaining to their service on various intergovernmental boards and commissions as a representative of the City pursuant to Assembly Bill 1234. City Council Members will also have an opportunity to comment on matters not on the agenda.
Consent Calendar Items
Agenda Items
2, 3, 4, 5, 6, 7, 8, 9, 10
and
11 are Consent Calendar Items. All items including Ordinances, Resolutions and Contracts, may be approved by adoption of the Consent Calendar, individually and collectively by one (1) motion. There will be no separate discussion of these items unless Members of the City Council, the public, or staff request that specific items be removed from the Consent Calendar for separate discussion and action. Members of the public are permitted to speak on any item listed but their time period is limited to three (3) minutes in total.
Any motion to introduce or adopt an Ordinance on the Consent Calendar shall be: (1) a motion to waive the reading of the Ordinance and introduce the Ordinance or (2) a motion to waive the reading of the Ordinance and adopt the Ordinance, as appropriate.
2. RESOLUTION DECLARING A CONTINUED EMERGENCY AND AUTHORIZING REPAIR, REPLACEMENT OR MAINTENANCE ACTIVITIES OF PUBLIC FACILITIES RELATED TO THE URBAN ORCHARD, CITY PROJECT NO. 539-PRK WITHOUT PUBLIC BIDDING, PURSUANT TO THE EMERGENCY CONTRACTING PROCEDURES OF THE SG MUNICIPAL CODE AND THE CALIFORNIA PUBLIC CONTRACT CODE The City Council will consider making a finding and adopting a Resolution
declaring an emergency still exists and authorizing repair, replacement or maintenance activities of public facilities related to the Urban Orchard, City Project No. 539-PRK, without public bidding, pursuant to the emergency contracting procedures of the South Gate Municipal Code and the California Public Contract Code. (PW) Documents:
Item 2 Report 03282023.pdf
3. AGREEMENT FOR CONSTRUCTION MANAGEMENT SERVICES WITH FOUNTAINHEAD FOR THE TWEEDY BOULEVARD SIGNAL SYNCHRONIZATION PROJECT The City Council will consider: (PW)
a. Approving an
Agreement
with Fountainhead Consulting Corporation (Fountainhead) to provide construction management and inspection services for the construction of the Tweedy Boulevard Signal Synchronization Project, City Project No. 514-TRF, in an amount not to exceed $175,290; and b. Authorizing the Mayor to execute the Agreement in a form acceptable to the City Attorney.
Documents:
Item 3 Report 03282023.pdf
4. AMENDMENT NO. 1 WITH JOHN L. HUNTER & ASSOCIATES FOR MANAGEMENT SERVICES OF THE INDUSTRIAL WASTE AND FAT, OIL, GREASE CONTROL PROGRAMS The City Council will consider: (PW)
a. Approving
Amendment No. 1 to Contract No. 2020-53-CC
with John L. Hunter and Associates, Inc. to extend management services for the Industrial Waste Program and Fat, Oil, and Grease Control Program for one year, not-to-exceed amount of $56,760; and b. Authorizing the Mayor to execute Amendment No. 1 to Contract No. 2020-53-CC in a form approved by the City Attorney.
Documents:
Item 4 Report 03282023.pdf
5. AMENDMENT NO. 1 WITH DAVID VOLZ DESIGN FOR ADDITIONAL DESIGN SERVICES FOR THE CIRCLE PARK RENOVATION PROJECT The City Council will consider: (PW)
a. Approving
Amendment No. 1 to Contract No. 3485
with David Volz Design (DVD) to extend the term of the contract through June 30, 2024, and to provide design and construction support services on the Circle Park Renovation Project, City Project No. 609-PRK, for an amount not to exceed $99,085; and b. Authorizing the Mayor to execute Amendment No. 1 in a form acceptable to the City Attorney.
Documents:
Item 5 Report 03282023.pdf
6. AGREEMENT WITH SERVITEK ELECTRIC, INC. FOR THE REPLACEMENT OF DAMAGED TRAFFIC SIGNAL POLES The City Council will consider: (PW)
a. Approving an
Agreement
with Servitek Electrical Inc., for the Replacement of Damaged Traffic Signal Poles, City Project No. 655-TRF ("Agreement"), in an amount not-to-exceed $351,857; b. Appropriating $315,170 in Proposition C Funds to fully fund the Replacement of Damaged Traffic Signal Poles, City Project No. 655-TRF ("Project"); c. Approving the Notice of Exemption for the Project, pursuant to Title 14 of the California Code of Regulations, Existing Facilities Section 15301 Class and directing the City Clerk to file it with the Los Angeles County Registrar Recorder's Office; and d. Authorizing the Mayor to execute the Agreement in a form acceptable to the City Attorney.
Documents:
Item 6 Report 03282023.pdf
7. RESOLUTION FOR APPROVAL OF COMPREHENSIVE SUCCESSOR MEMORANDUMS OF
UNDERSTANDING WITH THE SOUTH GATE MUNICIPAL EMPLOYEES
ASSOCIATION (SGMEA) AND THE SOUTH GATE PROFESSIONAL MID-MANAGEMENT
ASSOCIATION (SGPMMA)
The City Council will consider: (HR)
a. Adopting a
Resolution
approving the
SGMEA MOU
and the
SGPMMA MOU
for the term of July 1, 2021, through June 30, 2024; and b. Authorizing the Mayor to execute the comprehensive successor Memorandums of Understanding in a form acceptable to the City Attorney.
Documents:
Item 7 Report 03282023.pdf
8. RESOLUTION AMENDING RESOLUTION NO. 6454 (SALARY
RESOLUTION AND POSITION CLASSIFICATION PLAN) TO APPROVE THE JOB
CLASSIFICATION SPECIFICATIONS FOR VARIOUS FIELD OPERATION POSITIONS The City Council will consider adopting a
Resolution
amending Resolution No. 6454 (Salary Resolution and Position Classification Plan) by approving the job classification specifications for the following positions:
a. Electrical Supervisor;
b. Facilities Maintenance Specialist;
c. Facilities Maintenance Technician II;
d. General Maintenance Foreman;
e. Water Distribution Foreman;
f. Water Distribution Operator I;
g. Water Distribution Operator II;
h. Water Lead Worker;
i. Water Meter Reader II;
j. Water Operations Foreman;
k. Water Pump Operator I;
l. Water Pump Operator II; and
m. Water Quality & System Lead Operator.
Documents:
Item 8 Report 03282023.pdf
9. AGREEMENT WITH SOUTHEAST COMMUNITY FOUNDATION (SCF) FOR TUTORING SERVICES FOR 2023 The City Council will consider: (CM)
A. Appropriating $375,000 in American Rescue Plan Act ("ARPA") funds for an agreement
with
the Southeast Community Foundation ("SCF") to continue tutoring services for the spring, summer and fall sessions at three (3) sites in South Gate and internal costs for monitoring the agreement by staff;
B. Approving an
agreement
with SCF for the tutoring program as outlined in Attachment A (Scope of Work) in an amount not to exceed $345,171; and
C. Authorizing the Mayor to sign an agreement with SCF in a form acceptable to the City Attorney.
Documents:
Item 9 Report 03282023.pdf
Proposal_South Gate_2023 Scope of Work_23Mar9.pdf
10. PURCHASE ORDER FOR ONE OFF-ROAD POLICE VEHICLE
The City Council will consider: (PD)
a. Approving a Purchase Order Agreement with ATV Corp for the purchase of one Prowler C4XM police off-road utility vehicle for the Police Department, in the total amount of $50,340.15; b. Appropriating $2,397.15 from the Asset Forfeiture Fund to cover the full cost of the vehicle; and c. Authorizing the Mayor to execute the Purchase Order in a form acceptable to the City Attorney.
Documents:
Item 10 Report 03282023.pdf
11. MINUTES
The City Council will consider approving: (CLERK)
a. The Regular Meeting minutes of November 22, 2022
b. The Recessed Meeting minutes of November 29, 2022
c. The Regular Meeting minutes of December 13, 2022
d. The Special Meeting minutes (Closed Session) and Special Meeting Minutes of January 10, 2023 e. The Regular Meeting minutes of January 10, 2023
f. The Special Meeting minutes of January 24, 2023
g. The Special Meeting minutes of February 6, 2023
h. The Special Meeting minutes of February 14, 2023
Documents:
Item 11 Report 03282023.pdf
Reports, Recommendations And Requests
12. SEWER RATE STUDY REPORT - PRESENTATION
The City Council will consider: (PW)
a. Receiving and filing a presentation on the Sewer Rate Study; and b. Providing the City Manager with direction on next steps, if any, as it relates to the fiscal sustainability of the City's Sewer Fund.
Documents:
Item 12 Report 03282023.pdf
13. REQUEST BY VICE MAYOR HURTADO AND CITY COUNCIL MEMBER BARRON TO DISCUSS WHETHER THE CITY SHOULD EXPLORE VIDEO/STREAMING THE CITY COUNCIL MEETINGS The City Council will decide if direction should be given to staff to present a project and program that would permit the video/streaming of City Council meetings. (CM) Documents:
Item 13 Report 03282023.pdf
14. WARRANT REGISTER FOR MARCH 28, 2023
The City Council will consider approving the Warrant Register for March 28, 2023. (ADMIN SVCS) Total of Checks: $2,203,667.53 Less: Voids $ (1,356.29) Less: Employee Payroll Deductions
$ (327,650.74)
Grand Total: $1,874,660.50 Cancellations: 99840, 100210, 100400
Documents:
Item 14 Report 03282023.pdf
Adjournment
I, Yodit Glaze, City Clerk, certify that a true and correct copy of the foregoing Meeting Agenda was posted on March 22, 2023, at 8:30 a.m., as required by law.
Yodit Glaze
City Clerk
GENERAL NOTICE TO THE PUBLIC
The City Council adopted new rules relating to the conduct of the public meetings, proceedings, and business in the City of South Gate on July 12, 2022, (Resolution 2022-38-CC) and go into effect on August 1, 2022. Resolution #2022-38-CC is available at the City Clerk’s Office.
MEETING SCHEDULE
Regular meetings of the City Council are held on the second and fourth Tuesday of each month, closed session meetings will commence at 5:30 p.m. unless posted otherwise on its agenda. The regular City Council meetings will commence at 6:30 p.m. Agendas are available at the following locations:
City Clerk Office,
Public Notice Boards at City Hall, and on the
City’s web page at https://www.cityofsouthgate.org
The Public can sign up to receive automatic notices of postings of agendas for the City Council or any other Commission or Board of the City of South Gate. Visit the City webpage and click on the Agenda & Minutes icon. That will take you the page where an individual can enter their email in the “Email Updates” box to register.
PUBLIC COMMENT/PARTICIPATION
Any person may request to address a legislative body during a public meeting. The Presiding Officer will call upon those present in the Council Chambers first. After all speakers in the Chambers have spoken, the Presiding Officer will call upon those participating via zoom or teleconference.
Speakers are limited to three (3) minutes on any item listed on the agenda, including public hearings. Under Comments from the Audience portion, speakers are also limited to a single three (3) minutes time limit. Comments from the Audience is initially limited to 45 minutes at each meeting. Any speaker still wishing to speak, that did not speak, will have an addition Comments from the Audience opportunity after the last business item is finished. The Presiding Officer may extend the time limit as long as there is no objection from the City Council as a body.
To ensure that the public is able to participate, the City provides the opportunity to submit their comments in person, virtually, email, phone call, mail and any other method which may become available. Methods of participation may be subject to change during other such times when a State of Emergency, Health Order or State Executive Order limits in-person participation.
CURFEW
In absence of a motion duly adopted by majority vote of the City Council, the Presiding Officer may adjourn the City Council meetings at 10:30 p.m. The Presiding Officer may ask the City Council if any agenda items listed should be continued or dealt with during the meeting. For those items to be continued, the City Council can direct the item be placed on the next City Council agenda or the current meeting may be adjourned to a time certain at which time the meeting shall be reconvened as an Adjourned Regular Meeting of the City Council and action upon the published agenda continued.
STAFF REPORTS
As a general rule, staff reports. or other written documentation are prepared/organized with respect to each item of business listed on the agenda. Meeting agendas and staff reports are available at least 72-hours prior to the scheduled regular City Council meeting and a minimum of 24-hours prior to a Special City Council meeting. There are times when the City Council receives written material. revised material after the posting of agendas, these materials are become a public record and will be available for public view within 72-hours after the meeting in which they were received. Those materials and any other public document can be inspected in the City Clerk's Office located at 8650 California Avenue, South Gate.
SERVICES TO FACILITATE ACCESS TO PUBLIC MEETINGS
In compliance with the American with Disabilities Act, if you need special assistance to participate in the City Council Meetings, please contact the Office of the City Clerk. Notification 48 hours prior to the City Council Meeting will enable the City to make reasonable arrangements to assure accessibility. For further information, please contact the Office of the City Clerk at (323) 563-9510 or via email at [email protected]
.