Call to Order/Roll Call With Invocation & Pledge
CALL TO ORDER:
Maria del Pilar Avalos, Mayor
INVOCATION:
Steve Costley, Acting Director of Parks and Recreation
PLEDGE OF ALLEGIANCE:
Meredith Elguira, Director of Community Development
ROLL CALL:
Yodit Glaze, City Clerk
City Officials
MAYOR CITY CLERK
Maria del Pilar Avalos Yodit Glaze
VICE MAYOR CITY TREASURER
Gil Hurtado Jose De La Paz COUNCIL MEMBERS CITY MANAGER
Joshua Barron Chris Jeffers
Maria Davila
Al Rios
CITY ATTORNEY
Raul F. Salinas
Meeting Schedule
The regular meetings of the City Council are held on the second and fourth Tuesday of each month, closed session business will usually commence at 5:30 p.m., when scheduled, and general business session will commence at 6:30 p.m.
Brown Act
Agendas are drafted to accurately state what the legislative body is being asked to consider. The legislative body can take action on "all items" listed on the agenda and be in compliance with the open meeting laws. Under the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The governing body may direct staff to investigate and/or schedule certain matters for consideration at a future meeting.
City's Vision Statement
We envision a thriving, safe and inclusive community where everyone has the opportunity to access exceptional services, education and support to be resilient and live full, vibrant lives.
Public Communications
Public Comments on agenda items are limited to three (3) minutes. All comments are to be addressed directly to the Agency Members not to the members of the public.
Emails for public comment received prior to 12pm on the day of the Council Meeting will be summarized by the City Clerk, not read in its entirety. A copy of the email will be provided to the City Council and will also be available at the City Clerk's Office for public review. A copy of each email will be recorded for public record and noted on the official minutes of tonight's meeting.
Meeting Compensation Disclosure
Pursuant to Government Code Section 54952.3: Disclosure of compensation for meeting attendance by City Council Members is $790 monthly regardless of the amount of meetings.
Public Hearings
1. Resolution ordering the Levy and Collection of Assessments for FY 2023/24 for Parking and Business Improvement Area Business License Following the conclusion of the Public Hearing, the City Council will consider adopting a Resolution
ordering the levy and collection of assessments for Fiscal Year 2023/24 for the Parking and Business Improvement Area (known as the Tweedy Mile Business District) Business License, as permitted by the Parking and Business Improvement Area Law of 1989 (California Streets And Highways Code Section 36500 et seq.). (CM) Documents:
Item 1 Report 06132023.pdf
Comments From The Audience - Non-Agenda Items
During this time, members of the public may address the City Council regarding any items not listed on the agenda and within the subject matter jurisdiction of the City Council and not on this agenda. Comments from the audience will be limited to three (3) minutes per speaker; unless authorized by the Mayor, the time limit may not be extended by utilizing another member's time. There will be no debate or action on items not listed on the agenda unless authorized by law. The collective initial period of time for comments from the audience shall be limited to 45 minutes. Any speaker that did not get a chance to speak during this segment due to the 45-minute limitations will be able to speak at the end of the meeting prior to adjournment.
Note: The City Council desires to provide all members of the public with the opportunity to address the Council. Nevertheless, obscene language, comments intended to disrupt/interfere, other actions which disrupt the progress of the meeting or slanderous comments will not be tolerated and may result in ejection and/or may constitute a violation of South Gate Municipal Code Section1.04.110.
Reports And Comments From City Officials
During this time, members of the City Council will report on matters pertaining to their service on various intergovernmental boards and commissions as a representative of the City pursuant to Assembly Bill 1234. City Council Members will also have an opportunity to comment on matters not on the agenda.
Consent Calendar Items
Agenda Items
2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12
and
13 are Consent Calendar Items. All items including Ordinances, Resolutions and Contracts, may be approved by adoption of the Consent Calendar, individually and collectively by one (1) motion. There will be no separate discussion of these items unless Members of the City Council, the public, or staff request that specific items be removed from the Consent Calendar for separate discussion and action. Members of the public are permitted to speak on any item listed but their time period is limited to three (3) minutes in total.
Any motion to introduce or adopt an Ordinance on the Consent Calendar shall be: (1) a motion to waive the reading of the Ordinance and introduce the Ordinance or (2) a motion to waive the reading of the Ordinance and adopt the Ordinance, as appropriate.
2. Ordinance No. 2023-03-CC repealing Chapter 6.42 (Smoking prohibited in all city owned, city-operated and city-controlled buildings and vehicles, and at each municipal park) and adding new Chapter 6.42 (Smoking Prohibited) and additional Sections to the South Gate Municipal Code The City Council will consider waiving the reading in full and adopting Ordinance No. 2023-03-CC
repealing Chapter 6.42 (Smoking prohibited in all city owned, city-operated and city-controlled buildings and vehicles, and at each municipal park) in its entirety and adopting new Chapter 6.42 (Smoking Prohibited) and Sections 6.42.010 (Purpose), 6.42.020 (Definitions), 6.42.030 (Posting of signs required), 6.42.040 (Enforcement) and 6.42.050 (Other applicable laws) to the South Gate Municipal Code. (CM) Documents:
Item 2 Report 06132023.pdf
3. Ordinance No. 2023-02-CC authorizing an amendment to the contract between the City and the California Public Employees Retirement System (CALPERS) implementing Section 20516 (Employees Sharing Additional Cost) to provide employee cost sharing of 1% for local miscellaneous members in the SGMEA, SGPMMA, and SGDMA and 1% for classic local police members in the SGPOA beginniing Fiscal Year 2023-24.
The City Council will consider waiving the reading in full add adopting Ordinance No. 2023-02-CC
authorizing an amendment to the contract between the City and the Board of Administration of the California Public Employees' Retirement System implementing Section 20516 (Employees Sharing Additional Cost) to provide employee cost sharing of 1% for local miscellaneous members in the South Gate Municipal Employees Association, South Gate Professional Mid-Management Association, and South Gate Division Management Association, and 1% for classic local police members in the South Gate Police Officers Association beginning Fiscal Year 2023-24. (ADMIN SVCS) Documents:
Item 3 Report 06132023.pdf
4. Resolution declaring a continued emergency and authorizing repair, replacement or maintenance activities of public facilities related to the Urban Orchard, City Project No. 539-PRK without public bidding, pursuant to the Emergency Contracting Procedures of the SG Municipal Code and the California Public Contract Code The City Council will consider making a finding and adopting a Resolution
declaring an emergency still exists and authorizing repair, replacement or maintenance activities of public facilities related to the Urban Orchard, City Project No. 539-PRK, without public bidding, pursuant to the emergency contracting procedures of the South Gate Municipal Code and the California Public Contract Code. (PW) Documents:
Item 4 Report 06132023.pdf
5. Resolution adopting the Local Streets and Roads Funding Program Project List for Fiscal Year 2023/24 to comply with Senate Bill 1 Requirements
The City Council will consider adopting a
Resolution
adopting the Local Streets and Roads Funding Program Project List for Fiscal Year 2023/24 to program $650,000 in Senate Bill 1 funds for the Tweedy Mile Complete Streets, City Project No. 614-ST, $850,000 for the Citywide Residential Resurfacing Phase I, City Project No. 637-ST, $480,385 for the Citywide Residential Resurfacing Phase IV, City Project No. 699-ST, $225,000 for the Tweedy Mile Complete Streets Phase II, City Project No. 717-ST, and $100,000 for the Tweedy Mile Uncontrolled Crosswalks, Project No. 650-ST, in compliance with Senate Bill 1 requirements. (PW) Documents:
Item 5 Report 06132023.pdf
Attachment D Senate Bill No. 1.pdf
6. Amendment No. 2 to Contract No. 3500 for Additional Services with Iteris, Inc. for the Tweedy Blvd Signal Synchronization Project The City Council will consider: (PW)
a. Approving
Amendment No. 2 to Contract No. 3500
with Iteris, Inc., for additional design services for the Tweedy Boulevard Signal Synchronization Project, LAMTA ID F7309, City Project No. 514-TRF, in an amount not-to-exceed $40,500; and b. Authorizing the Mayor to execute Amendment No. 2 in a form acceptable to the City Attorney.
Documents:
Item 6 Report 06132023.pdf
7. Agreement with John L. Hunter & Associates for the Management Services of the Used Oil Recycling and Beverage Container Recycling Programs The City Council will consider: (PW)
a. Approving an
Agreement
with John L. Hunter and Associates, Inc., for management services for the Used Oil Recycling ("UOR") and Beverage Container Recycling ("BCR")Programs, for a three year term, in the amount not-to-exceed $114,600; and b. Authorizing the Mayor to execute the Agreement in a form acceptable to the City Attorney.
Documents:
Item 7 Report 06132023.pdf
8. Purchase Order Agreement with Dave Bang & Associates for replacement of rubberized surfacing at north playground of South Gate Park
The City Council will consider: (PARKS)
a. Approving the appropriation $120,000 from the Park Enhancement Fund to be added to the existing budget for the repair of the rubberized surfacing at the North Playground of South Gate Park;
b. Approving a purchase order agreement with Dave Bang & Associates for $307,641.57 to remove the old, rubberized surfacing and replace it with new materials utilizing their California Multiple Award Schedule CMAS #4-22-12-1015 contract; and c. Authorizing the Director of Parks & Recreation to approve any contingency's or change orders up to $12,358.43.
Documents:
Item 8 Report 06132023.pdf
9. Modification of authorization procedure for temporary staff retention The City Council will consider authorizing the City Manager or his/she designee to sign and execute any "job arrangement letter" up to the maximum cap as authorized in the approved fiscal year budget under the Master Agreement with any of the temporary staffing agencies previously approved by City Council per fiscal year effective July 1, 2023. (HR) Documents:
Item 9 Report 06132023.pdf
10. Updates to Administrative Regulation 302 - Travel Policy The City Council will consider adopting the proposed updates to the City's Administrative Regulation 302 - Travel Policy. (ADMIN SVCS) Documents:
Item 10 Report 06132023.pdf
11. Investment Report quarter ending March 31, 2023
The City Council will consider receiving and filing the Quarterly Investment Report for the quarter ended March 31, 2023. (ADMIN SVCS) Documents:
Item 11 Report 06132023.pdf
12. Approve Annual Adoption of the City's Investment Policy The City Council will consider adopting the City's Annual Statement of Investment Policy. (ADMIN SVCS) Documents:
Item 12 Report 06132023.pdf
13. Minutes
The City Council will consider approving: (CLERK)
a. The Special Meeting minutes of January 10, 2023
b. The Special Meeting minutes of February 28, 2023
c. The Special Meeting minutes of March 14, 2023
d. The Regular Meeting minutes of March 14, 2023
e. The Special Meeting minutes of March 28, 2023
f. The Special Meeting minutes of April 11, 2023
Documents:
Item 13 Report 06132023.pdf
Reports, Recommendations And Requests
14. Update regarding River Ranger Program
The City Council will consider receiving and filing a report by the Nature for All and the Conservation Corp of Long Beach on the River Ranger Program and other activities on the LA River. (PARKS) Documents:
Item 14 Report 06132023.pdf
15. Video Streaming options for City Council Meetings
The City Council will consider options presented by staff that would permit video streaming of City Council meetings and provide further direction on next steps. (ADMIN SVCS) Documents:
Item 15 Report 06132023.pdf
16. Warrant register for June 13, 2023
The City Council will consider approving the Warrant Register for June 13, 2023. (ADMIN SVCS) Total of Checks: $3,219,907.88 Less: Voids $ (3,694.90) Less: Employee Payroll Deductions
$ (375,642.81)
Grand Total: $2,840,570.17 Cancellations: 94721, 95055, 95470, 95548, 96740, 96877, 96971, 97275, 97303, 97551, 97952, 98312, 98313, 98314, 98975, 99057, 100251, 101298, 101344 Documents:
Item 16 Report 06132023.pdf
Adjournment
I, Yodit Glaze, City Clerk, certify that a true and correct copy of the foregoing Meeting Agenda was posted on June 7, 2023, at 12:20 p.m., as required by law.
Yodit Glaze
City Clerk
GENERAL NOTICE TO THE PUBLIC
The City Council adopted new rules relating to the conduct of the public meetings, proceedings, and business in the City of South Gate on July 12, 2022, (Resolution 2022-38-CC) and go into effect on August 1, 2022. Resolution #2022-38-CC is available at the City Clerk’s Office.
MEETING SCHEDULE
Regular meetings of the City Council are held on the second and fourth Tuesday of each month, closed session meetings will commence at 5:30 p.m. unless posted otherwise on its agenda. The regular City Council meetings will commence at 6:30 p.m. Agendas are available at the following locations:
City Clerk Office,
Public Notice Boards at City Hall, and on the
City’s web page at https://www.cityofsouthgate.org
The Public can sign up to receive automatic notices of postings of agendas for the City Council or any other Commission or Board of the City of South Gate. Visit the City webpage and click on the Agenda & Minutes icon. That will take you the page where an individual can enter their email in the “Email Updates” box to register.
PUBLIC COMMENT/PARTICIPATION
Any person may request to address a legislative body during a public meeting. The Presiding Officer will call upon those present in the Council Chambers first. After all speakers in the Chambers have spoken, the Presiding Officer will call upon those participating via zoom or teleconference.
Speakers are limited to three (3) minutes on any item listed on the agenda, including public hearings. Under Comments from the Audience portion, speakers are also limited to a single three (3) minutes time limit. Comments from the Audience is initially limited to 45 minutes at each meeting. Any speaker still wishing to speak, that did not speak, will have an addition Comments from the Audience opportunity after the last business item is finished. The Presiding Officer may extend the time limit as long as there is no objection from the City Council as a body.
To ensure that the public is able to participate, the City provides the opportunity to submit their comments in person, virtually, email, phone call, mail and any other method which may become available. Methods of participation may be subject to change during other such times when a State of Emergency, Health Order or State Executive Order limits in-person participation.
CURFEW
In absence of a motion duly adopted by majority vote of the City Council, the Presiding Officer may adjourn the City Council meetings at 10:30 p.m. The Presiding Officer may ask the City Council if any agenda items listed should be continued or dealt with during the meeting. For those items to be continued, the City Council can direct the item be placed on the next City Council agenda or the current meeting may be adjourned to a time certain at which time the meeting shall be reconvened as an Adjourned Regular Meeting of the City Council and action upon the published agenda continued.
STAFF REPORTS
As a general rule, staff reports. or other written documentation are prepared/organized with respect to each item of business listed on the agenda. Meeting agendas and staff reports are available at least 72-hours prior to the scheduled regular City Council meeting and a minimum of 24-hours prior to a Special City Council meeting. There are times when the City Council receives written material. revised material after the posting of agendas, these materials are become a public record and will be available for public view within 72-hours after the meeting in which they were received. Those materials and any other public document can be inspected in the City Clerk's Office located at 8650 California Avenue, South Gate.
SERVICES TO FACILITATE ACCESS TO PUBLIC MEETINGS
In compliance with the American with Disabilities Act, if you need special assistance to participate in the City Council Meetings, please contact the Office of the City Clerk. Notification 48 hours prior to the City Council Meeting will enable the City to make reasonable arrangements to assure accessibility. For further information, please contact the Office of the City Clerk at (323) 563-9510 or via email at [email protected]
.